CELD-MS

Pamphlet No.

1-1-13

Department of the Army

U.S. Army Corps of Engineers

Washington, DC 20314-1000

EP 1-1-13

1 Oct 89

Administration

DEFENSE ACTIVITY ADDRESS CODE (DODAAC)

OPERATING PAMPHLET

Distribution Restriction Statement

Approved for public release; distribution is unlimited.
CELD-S

Pamphlet

No. 1-1-13

DEPARTMENT OF THE ARMY EP 1-1-13

U.S. Army Corps of Engineers

WASHINGTON, D.C 20314-5000

1 October 1989

Administration

DEFENSE ACTIVITY ADDRESS CODE (DODAAC)

OPERATING PAMPHLET

1. Purpose. The purpose of this pamphlet is to establish U.S. Army

Corps of Engineer (USACE) instructional guidance for the submission

of Department of Defense Activity Address Code (DODAAC) requests.

2. Applicability. This pamphlet applies to all USACE activities

that requisition, issue, and receive supplies within the Army

Logistics System, commercial activities which enter into material

service contracts with USACE and activities of federal agencies

which maintain logistic support agreements with USACE. Any changes

to this pamphlet will be made by CELD–S as required.

3. References:

a. AR–725–50

b. SB 708-41

c. SB 708-42

d. SB 708-81

e. SB 708-82

4. General. The DODAAC is a distinctive six–position alpha–numeric

address code which identifies a specific Corps Division, District,

Laboratory or subordinate element, non-DOD government element, or

private contractor authorized by DOD to requisition and receive

supplies. It is used primarily on Military Standard Requisitioning

and Issue Procedures (MILSTRIP) and related documents.

5. DODAAC Composition. In its decoded form, the DODAAC breaks down

to at least two, and in some instances, three addresses referred to

as Type Address Code (TAC) 1, 2, and 3. TAC 1 and 3 addresses are

mandatory and must be provided to the Army Central Service Point

(ACSP) Chamberburg, PA in order to assign a DORAAC. (see figure

A-1 for example.)

a. TAC 1 address. Used for mail, parcel post, and small

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1 Oct 89

package shipments. Also used for freight address if no TAC 2

document is submitted.

b. TAC 2 address. Used for freight shipments, but only when an

activity is to receive freight at an address different from the TAC

1 address. For OCONUS, if applicable the break bulk point (BBP)

DODAAC will appear in record 1 in the TAC 2 only.

c. TAC 3 address. Used for billing purposes and must contain

an active address that is listed with a fiscal station number in the

disbursing and fiscal station number directory. This number may be

obtained from your Finance and Accounting Office. The Disbursing

and Fiscal Station Numbers Directory lists fiscal station numbers

that are inactive as well as active, inactive numbers are not

authorized to be TAC 3 addresses.

d. Note: It is very important that TAC 1 and TAC 2 offices

provide appropriate ordering and receivinq documents to the TAC 3

address within fifteen days after the billing date. The finance

and accounting office is required to pay the bill within the time

frames prescribed in MILSBILLS (DOD) Manual 400.25-7M.

6 . DODAAC assignments.

a. The ACSP is the only activity designated by DA to assign

Army DODAACs. The ACSP will assign DODAACS upon receipt of request

from the MACOM DODAAC coordinator. Any activity that is authorized

a stock record account (SRA), property book (PB), or is designated

as a Supply Support Activity (SSA) may be assigned an Army DODAAC.

The MACOM DODAAC coordinator for USACE is CELD-S, 20 Mass. Ave. NW.

Washington D.C. 20314-1000. AV. 285–0672 or commercial (202)

272-0762.

b. When a DODAAC is required, the requester will provide a

written request to CELD–S (see figure A–2 or example). CELD-S will

validate the request, review for completeness and forward the

request along with a cover letter stating that the request has been

authenticated by CELD-S. All DODAAC requests must be authenticated

by CELD-S prior to submission to the ACSP. The assignment of a

DODAAC takes approximately three weeks from the time of receipt by

the ACSP.

c. Once a unit has been assigned a DODAAC, it will not change

regardless of future geographic relocations or mission changes

unless a request for change is submitted thru CELD–S. Therefore,

CELD-S will ensure the activity does not already have a DODAAC on

file for a previous location before submission of a DODAAC request.

d. All requests for DODAAC assignments will be submitted to

CELD–S 30 days prior to the required date.

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e. The registered unit name of the UIC must appear in the first

line of the TAC 1 and TAC 2. DODAAC transactions that do not have

the registered activity name in the TAC 1 and TAC 2 address will be

rejected by the ACSP.

7. DODAAC approval. When a request for DODAAC addition, change, or

deletion has been approved, the ACSP will notify CELD–S by letter

showing the action that was taken. CELD–S will send a copy of the

notification to the requestor within 3 work days after receipt from

the ACSP. The newly assigned DODAAC may be used after the

notification letter has been received by the requestor.

8. DODAAC disapproval. When the ACSP disapproves a DODAAC request

because of incorrect or incomplete information, it will be sent back

to CELD–S for corrective action. If corrective action cannot be

determined at that level, it will be sent back to the requestor.

After the requestor has corrected the discrepancy the request will

be sent back to CELD-S to be resubmitted to the ACSP.

9. DODAAC changes and deletions.

a. Request for changes to DODAACs will be processed by the ACSP

upon receipt from CELD-S. (see figure A-3 for change and figure A-4

for deletion examples.) Request for changes or deletions should be

submitted to CELD–S 30 days prior to the required date.

b. In an emergency situation, DODAAC changes and deletions can

be telephonically requested from CELD-S, who will contact the ACSP.

The requestor will forward a copy of the original request to CELD-S

not more than 3 work days from the date of the telephoned request.

CELD-S will follow-up with a letter of authentication to the ACSP

not more than 3 work days from receipt of the original request.

c . When submitting a DODAAC change, submit only the TAC that is

affected, for example, if a DODAAC currently has a TAC 1, 2, and 3

on file and the TAC 2 (freight) address is changing, only the TAC 2

needs to be submitted. The effective date for deletions should be

established to allow sufficient time for supply, billing, or other

documents to be completed before the deletion date.

10. Contractor DODDAACs. Contractor DODAACs for USACE are also

assigned by the ACSP. The composition of a contractor DODAAC is

similar to the address DODAAC except that it begins with a C. (see

figure A–5 for example of a contractor DODAAC.)

a. DODAACs for commercial activities having contracts with

USACE will be assigned by the ACSP on the basis of a separate DODAAC

for each contract number for which authorized or for which the

contractor will requisition from the DOD supply system. This holds

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true regardless of the number of contracts/delivery orders a

commercial activity may have with the government.

b. Request for contractor DODAACs will be made by written

correspondence through the responsible contracting officer and

forwarded to CELD–S for submission. Request should be received by

CELD–S 30 days prior to the required date.

c. Each request for a contractor DODAAC must have a Commercial

and Government Entity (CAGE) code (formerly FSCM code) applicable to

the contractor for whose contract the DODAAC is being requested.

The CAGE code is assigned to commercial entities registered to do

business with the U.S. Government. The entity codes are in Supply

Bulletins (SB) 708-41, SB 708-42, SB 708-81 and SB 708-82.

(1) When a CAGE code is not listed in these SBs, the

contractor must submit a DD Form 2051 (request for assignment of a

Commercial and Government Entity Code) through the Contracting

Officer to the Defense Logistics Service Center, ATTN: DLSC-CGC,

Federal Center, Battle Creek, MI 49016. Request should be made 30

days prior to the required date.

(2) When the CAGE code has been assigned by the Defense

Logistics Service Center, the DD Form 2051 will be returned to the

originating contracting office. The contracting office at the

activity will forward a copy of the DD Form 2051 along with the

DODAAC address request to CELD-S who will process the request.

d. Each request for a contractor DODAAC must contain the

following information:

(1) Contractor number.

(2) The effective date of the contract which will be the

effective date of the DODAAC.

(3) The expiration date of the contract which will be the

deletion date of the DODAAC.

(4) Army logistics support categories.

(a) Government furnished material (GFM).

(b) Government furnished property (GFP).

(c) Government furnished equipment (GFE).

(d) Clear text address for mailing, shipping, and

billing.

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11. Unit Identification Codes (UIC). Request for DODAAC

assignments, additions, or changes must contain a valid Unit

Identification Code that is registered in the Unit Reporting System

(UNITREP) data base. AUIC is invalid if:

a. The UIC is not registered on the Unit Reporting (UNITREP)

System managed by the U.S. Army Command Control and Support Agency

(USACCA), AUTOVON 225-9010.

b. The UIC activity name does not match the DODAAC activity

name appearing in the address of the transaction.

c. The UIC is not related to the activity requesting the

DODAAC.

12. DODAAC/UIC cross–reference correction. When requesting a

corrective DODAAC/UIC cross–reference change, only the DODAAC/UIC

TAC 1 record will be submitted to CELD-S. Written justification for

changes may be required at the discretion of the ACSP.

13. DODAACs involved in organizational changes. In order to

preclude distribution and accumulation of supplies for unauthorized

items and unauthorized levels, and to maintain property book/UIC

cross reference stability, the following applies:

a. When an activity is deactivated with no concurrent

reorganization or reactivation under a new UIC, a request for

deletion of the activities DODAAC must be submitted 30 days prior

to the required date to the ACSP through CELD-S. If a request for

deletion of a DODAAC is not received in time to coincide with the

activity deactivation date, the ACSP will notify CELD-S. If the

requestor does not respond within 60 days, the ACSP will delete the

DODAAC.

b. DODAACs of deactivated activities described above will not

be retained by the ACSP for future assignment for any other purpose.

For each deactivation that results in a DODAAC deletion requirement,

action must be taken by the activity to cancel outstanding

requisitions and deobligate funds for such DODAACs to coincide with

the official organizational change date.

c. When an activity is redesignated and the UIC is changed, the

DODAAC will be retained. ACSP will process a DODAAC/UIC

cross-reference change. If the UIC is not changed, only the

DODAAC address change is required.

14. DODAAC qualification(s). When an activity is authorized to

requisition, ship, or receive material, the activity can be

authorized a DODAAC. Multiple DODAACs may be authorized only if the

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1 Oct 89

activity has separate authorized functions; i.e., stock record

account, or if the activity is geographically dispersed and support

at the parent installation is not practical.

15. DODAAC requester(s). Prior to the submission for a DODAAC

addition, change, or deletion, the requester will ensure the

following:

a. The request has not already been submitted.

b. The request for addition, change, or deletion has been

verified by the Chief of Loqistics or a designated representative.

c. Submissions of DODAAC requests are forwarded to CELD–S 30

days prior to the required date.

d. The UIC is current and placed on all letters of request.

e. A CAGE code has been assigned to the contractor before

submission to CELD–S for contractor DODAAC assignments.

f. Always coordinate with the activity Finance and Accounting

office prior to any TAC 3 additions, changes, or deletions.

g. Disseminate all DODAAC additions, changes, and deletions to

appropriate agencies within the organization.

16. Internal Controls. The Chief, Logistics Management Office will:

a. Maintain a file of all DODAAC additions, changes, or

deletions.

b. Screen all DODAAC requests for completeness and validity

prior to being submitted to CELD-S.

17. MACOM DODAAC coordinator (CELD-S). CELD-S will:

a. Screen all DODAAC requests for additions, deletions,

changes, and UIC/DODAAC cross–reference data to ensure they meet the

requirements set forth by the ACSP.

b. Reject any request for DODAAC additions, chanqes, or

deletions that do not conform to the policy set by the ACSP.

c. Coordinate TAC 3 additions, changes, and deletions with the

supporting Finance and Accounting Office.

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d. Ensure that billing addresses (TAC 3) are recorded for

DODAACs.

e. Ensure that the registered activity name appears in the TAC

1 and TAC 2 of the address of the request for DODAAC assignment or

change.

f. Establish submission time frames for additions, deletions

and changes that will result in effective supply actions/supply

termination in accordance with ACSP directives.

g. Provide the ACSP with a current MACOM point of contact (POC)

to include electronic mail address, office symbol, AUTOVON number,

and commercial number. Any changes to the MACOM POC will be

provided to the ACSP within 10 working days.

h. Validate all existing DODAACs within USACE in conjunction

with the annual ACSP reconciliation. The purpose of the validation

process is to purge the DOD activity address file of old, unneeded,

and unauthorized DODAACs.

18. Source for the DOD Activity Address Directory (DODAAD). Obtain

the DODAAD (DOD 4000. 25-6-M) through normal publication supply

channels, using DA Form 12–4–R (Requirements for Miscellaneous

Administrative Publications) for initial distribution and DA Form

4569 (USAPC Requisition Code Sheet) for resupply. Local IM offices

should send request to U.S. Army Publications Distribution Center,

ATTN: ASQZ-BDC, 2800 Eastern Boulevard, Baltimore, MD. 21220–2896.

FOR THE COMMANDER:

1 Appendix

App A - DODAAC Actions (Examples)

Chief of Staff

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TAC 1

TAC 2

TAC 3

TAC 1

TAC 2

TAC 3

APPENDIX A

OCONUS

USA ENGINEER DIVISION EUROPE

APO NEW YORK, 09757

USA ENGINEER DIVISION EUROPE

SUPPLY BRANCH

225 BIEBERERSTR

6050 OFFENBACH AM MAIN GE

FAO

18 FINANCE SECTION

APO NEW YORK, 09757

CONUS

USA CORPS OF ENGINEERS

MOBILE DISTRICT

PO BOX 2288

MOBILE, AL 36628-4562

USA CORPS OF ENGINEERS

MOBILE DISTRICT

450 E. MAIN ST.

MOBILE, AL 45378-1000

USA CORPS OF ENGINEERS

MOBILE DISTRICT

ATTN: FAO CESAM-RM-F

PO BOX 45

MOBILE, AL 38543-6934

Figure A-1. Example of DODAACs for OCONUS and CONUS

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1 OCT 89

OFFICE SYMBOL DATE

MEMORANDUM FOR Commander, U.S. Army Corps of Engineers, ATTN:

CELD-S, 20 Mass. Ave., NW Washington DC.

20314-1000

SUBJECT: TAC 1, 2, and 3 Department of Defense Address Code

(DODAAC) assignment. UIC number

1. Request TAC 1, 2, and 3 DODAAC be assigned for the following

locations.

TAC 1

TAC 2

TAC 3

USA CORPS OF ENGINEERS

NORTH PACIFIC DIVISION

3456 EAST PARK ST.

BEAVERTON, OR. 12345-2834

USA CORPS OF ENGINEERS

NORTH PACIFIC DIVISION

6745 WEST PINEFIELD DR.

BEAVERTON, OR. 43645-1663

USA CORPS OF ENGINEERS

NORTH PACIFIC DIVISION

ATTN: FAO CENPD-RM–F

3486 CAPITAL ST.

BEAVERTON, OR. 56356-2472

2. POC NAME, PHONE NUMBER.

FOR THE COMMANDER:

REQUESTOR (FOA)

ENDORSER (LOGISTICS OFFICE)

Figure A-2. Example of DODAAC Assignment

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OFFICE SYMBOL DATE

MEMORANDUM FOR Commander, U.S. Army Corps of Engineers, ATTN:

CELD-S, Mass. Ave., NW Washington DC. 20314–

1000

SUBJECT: TAC 1 Department of Defense Address Code (DODAAC)

change. UIC number

1. Request TAC 1 DODAAC be changed for the following location.

FROM: TAC 1 USA CORPS OF ENGINEERS

NORTH PACIFIC DIVISION

3452 EAST PARK ST.

BEAVERTON, OR. 25374-2845

TO: TAC 1 USA CORPS OF ENGINEERS

NORTH PACIFIC DIVISION

7563 PINEFIELD DR.

BEAVERTON, OR. 38603-1365

2. POC NAME, PHONE NUMBER.

FOR THE COMMANDER:

REQUESTOR (FOA)

ENDORSER (LOGISTICS OFFICE)

Figure A–3. Example of DODAAC Change

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1 OCT 89

OFFICE SYMBOL DATE

MEMORANDUM FOR Commander, U.S. Army Corps of Engineers, ATTN:

CELD–S, 20 Mass. Ave., NW Washington DC.

20314-1000

SUBJECT: TAC 1 Department of Defense Address Code (DODAAC)

deletion. UIC number

1. Request TAC 1 DODAAC be deleted from the following location.

TAC 1 USA CORPS OF ENGINEERS

NORTH PACIFIC DIVISION

3456 EAST PARK ST.

BEAVERTON, OR. 12345-2834

2. POC NAME, PHONE NUMBER.

FOR THE COMMANDER:

REQUESTOR (FOA)

ENDORSER (LOGISTICS OFFICE)

Figure A–4. Example of Request for DODAAC Deletion

A-4