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                            General Services Acquisition Manual (GSAM)
                            505.503 Procedures.
        
                  GSAM
GSAM
Change Number: Change 178 GSAR Case 2020-G511 Effective Date: 03/25/2024
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Subpart505.1505.2505.3505.4505.5
Section505.502505.503505.504
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505.503 Procedures.505.503 Procedures. 		    (a)                   *Substitute form*. Unless the contracting officer makes an award or order via electronic commerce or by using the Governmentwide commercial purchase card, use GSA Form 300, Order for Supplies and Services. 				         				         					          (b)                   *Invoice receipt by contracting officer*. After receiving an invoice and proof of advertising from a publisher, radio or television station, or advertising agency, the contracting officer shall take the following actions: 					           						             							              (1)  Certify the invoice for payment. 						             						             							              (2)  Submit the invoice to Finance. 						             						             							              (3)  Retain the proof of advertising in the contract file. 						             					           				         				         					          (c)                   *Invoice receipt by receiving official*. If a receiving official receives an invoice from a publisher, radio or television station, or advertising agency, he or she takes all the following actions: 					           						             							              (1)  Prepares a receiving report. 						             						             							              (2)  Submits the invoice and receiving report to Finance for payment. 						             						             							              (3)  Gives the contracting officer a copy of the receiving report for retention in the contract file. 	  **Parent topic:**  Subpart 505.5 - Paid Advertisements
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