U.S. flag
          An official website of the United States Government  Main navigation
  

        

              Data Initiatives
                              Regulations
                                                                        Row 1
                                              FAR FAR
                              Smart Matrix Smart Matrix
                              Chapter 99 (CAS) Chapter 99 (CAS)
                              Row 2
                                              DFARS DFARS
                              DFARSPGI DFARSPGI
                              AFARS AFARS
                              DAFFARS DAFFARS
                              DAFFARS MP DAFFARS MP
                              DARS DARS
                              DLAD DLAD
                              NMCARS NMCARS
                              Row 3
                                              SOFARS SOFARS
                              TRANSFARS TRANSFARS
                              AGAR AGAR
                              AIDAR AIDAR
                              CAR CAR
                              DEAR DEAR
                              DIAR DIAR
                              DOLAR DOLAR
                              Row 4
                                              DOSAR DOSAR
                              DTAR DTAR
                              EDAR EDAR
                              EPAAR EPAAR
                              FEHBAR FEHBAR
                              GSAM/R GSAM/R
                              HHSAR HHSAR
                              HSAR HSAR
                              Row 5
                                              HUDAR HUDAR
                              IAAR IAAR
                              JAR JAR
                              LIFAR LIFAR
                              NFS NFS
                              NRCAR NRCAR
                              TAR TAR
                              VAAR VAAR
                              Tools
                                                                        Archives
                              Smart Matrix
                              Regulations Search
                              Acquisition Regulation Comparator (ARC)
                              Policy Network
                                                                        CAOC
                              CAAC
                              FAR Council
                              ISDC
 Breadcrumb
        Home
                            Regulations
                            General Services Acquisition Manual (GSAM)
                            Subpart 570.3 - Acquisition Procedures for Leasehold Interests in Real Property Over the Simplified Lease Acquisition Threshold
        
                  GSAM
GSAM
Change Number: Change 178 GSAR Case 2020-G511 Effective Date: 03/25/2024
PartPart 501Part 502Part 503Part 504Part 505Part 506Part 507Part 508Part 509Part 510Part 511Part 512Part 513Part 514Part 515Part 516Part 517Part 518Part 519Part 520Part 521Part 522Part 523Part 524Part 525Part 526Part 527Part 528Part 529Part 530Part 531Part 532Part 533Part 534Part 535Part 536Part 537Part 538Part 539Part 540Part 541Part 542Part 543Part 544Part 545Part 546Part 547Part 548Part 549Part 550Part 552Part 553Part 570Part 571
Subpart570.1570.2570.3570.4570.5570.6570.7570.8
Section570.301570.302570.303570.304570.305570.306570.307570.308570.309
Leave this field blank
        
                  

                                
                  
        « PreviousNext »
Subpart 570.3 - Acquisition Procedures for Leasehold Interests in Real Property Over the Simplified Lease Acquisition ThresholdSubpart 570.3 - Acquisition Procedures for Leasehold Interests in Real Property Over the Simplified Lease Acquisition Threshold 	  **Parent topic:**  Part 570 - Acquiring Leasehold Interests in Real Property570.301 Market survey. 		    Conduct a market survey to identify potential sources. Use information available in GSA or from other sources to identify locations capable of meeting the Government’s requirements.570.302 Description of requirements. 		    (a)  The description of requirements depends on the nature of the space the agency needs and the market available to satisfy that need. 				         				         					          (b)  The description of requirements must include all the following: 					           						             							              (1)  A statement of the purpose of the lease. 						             						             							              (2)  Functional, performance, or physical requirements. 						             						             							              (3)  Any special requirements. 						             						             							              (4)  The delivery schedule. 						             					           				         				         					          (c)  The description must promote full and open competition. Include restrictive provisions or conditions only to the extent necessary to satisfy the agency’s needs or as authorized by law.570.303 Solicitation for offers. 	  570.303-1 Preparing the SFO. 		    The SFO forms the basis for the lease negotiation process and becomes part of the lease. Document each SFO in writing or electronically. Include the information necessary to enable prospective offerors to prepare proposals. Each SFO, at a minimum, must: 			       				         					          (a)  Describe the Government’s requirements. 				         				         					          (b)  State the method the Government will use to measure space. 				         				         					          (c)  Explain how to structure offers. 				         				         					          (d)  Specify a date, time, and place for submission of offers. 				         				         					          (e)  Explain how the Government will evaluate offers. 				         				         					          (f)  Describe the source selection procedures the Government will use. 				         				         					          (g)  Include a statement outlining the information the Government may disclose in debriefings. 				         				         					          (h)  Include appropriate forms prescribed in  570.8. 				         				         					          (i)  Include sustainable design requirements.570.303-2 Issuing the SFO. 		    Release the SFO to all prospective offerors at the same time. The SFO may be released electronically.570.303-3 Late offers, modifications of offers, and withdrawals of offers. 		    Follow the procedures in FAR 15.208.570.303-4 Changes to SFOs. 		    (a)  If the Government’s requirements change, either before or after receipt of proposals, issue an amendment. Document the amendment using the same method as for the SFO, written or electronic. 				         				         					          (b)  If time is critical, you may provide information on SFO amendments orally. 					           						             							              (1)  Make a record of the information provided. 						             						             							              (2)  Provide, or attempt to provide, the notice to all offerors or prospective offerors on the same day. 						             						             							              (3)  Promptly confirm the information provided orally in a written amendment. 						             					           				         				         					          (c)  Distribute an amendment as follows: 					           						             							              (1)  If before the proposal due date, send the amendment to all prospective offerors who were sent a copy of the SFO. 						             						             							              (2)  If after proposal receipt, send the amendment to each offeror who submitted a proposal. 						             					           				         				         					          (d)  If an amendment is so substantial that it requires a complete revision of the SFO, cancel the SFO, readvertise if required by  570.106, and issue a new SFO. 				         				         					          (e)  If there are changes to the Government’s requirements for amount of space, delineated area, occupancy date, and/or other major aspects of the requirements, the contracting officer shall consider whether there is a need to readvertise, and to document the file accordingly.570.304 General source selection procedures. 		    (a)  These procedures apply to acquisitions of leasehold interests except if the contracting officer uses one of the following: 					           						             							              (1)  Simplified lease acquisition procedures authorized by  570.2. 						             						             							              (2)  Two-phase design-build selection procedures authorized by  570.105-2. 						             					           				         				         					          (b)  The contracting officer is designated as the source selection official unless the HCA appoints another individual for a particular leasing action or group of leasing actions. 				         				         					          (c) In a trade off procurement, the contracting officer must include price or cost to the Government, past performance, the planned participation of small disadvantaged business concerns in performance of the contract, and other factors as required by FAR 15.304 as evaluation factors. The contracting officer may include other evaluation factors as needed. 				         				         					          (d) The evaluation factors and significant subfactors must comply with FAR 15.304 and either one of the following: 					           						             							              (1) FAR 15.101-1 if the contracting officer will use the tradeoff process. 						             						             							              (2) FAR 15.101-2 if the contracting officer will use the lowest price technically acceptable source selection process.570.305 Two-phase design-build selection procedures. 		    (a)  These procedures apply to acquisitions of leasehold interests if the contracting officer uses the two-phase design-build selection procedures authorized by  570.105-2. Follow FAR 36.3. 				         				         					          (b)  The SFO must include all the following information: 					           						             							              (1)  The Scope of Work. 						             						             							              (2)  The evaluation factors and subfactors to be used in evaluating phase-one proposals and their relative importance. 						             						             							              (3)  The maximum number of offerors to be selected to submit competitive proposals in phase-two. 						             						             							              (4)  The evaluation factors, including cost or price, and subfactors to be used in evaluating phase-two proposals and selecting the successful offeror, and their relative importance. 						             					           				         				         					          (c)  The following procedures apply to phase-one evaluation factors: 					           						             							              (1)  Phase one factors include: 							               								                 									                  (i)  Specialized experience and technical competence. 								                 								                 									                  (ii)  Capability to perform. 								                 								                 									                  (iii)  Past performance of the offeror’s team (including architect-engineer and construction members of the team). 								                 								                 									                  (iv)  The planned participation of small disadvantaged business concerns in performance of the contract. 								                 								                 									                  (v)  Other appropriate factors, such as site or location. 								                 							               						             						             							              (2)  The contracting officer shall not require offerors to submit detailed design information or cost or price information in phase one. The contracting officer shall not use cost related or price related evaluation factors. 						             					           				         				         					          (d)  The contracting officer shall set the maximum number of offerors to be selected for phase-two to not exceed five unless the contracting officer determines that a number greater than five is both: 					           						             							              (1)  In the government’s interest. 						             						             							              (2)  Consistent with the purpose and objectives of the two-phase selection process. 						             					           				         				         					          (e)  In phase-two, require detailed technical and price proposals. Evaluate the proposals using the procedures in  570.306.570.306 Evaluating offers.       (a)                     The contracting officer must evaluate offers solely in accordance with the factors and subfactors stated in the SFO. 				                      					          (b)                     Evaluate prices and document the lease file to demonstrate that the proposed contract price is fair and reasonable. The contracting officer must review the elements of the offeror’s proposed rent to analyze whether the individual elements are realistic and reflect the offeror’s clear understanding of the work to be performed. The contracting officer must discuss any inconsistencies with the offeror. If the offeror refuses to support or make any changes to the rent proposed, consider the risk to the Government prior to making any lease award. 				                      					          (c)                     Evaluate past performance on previous lease projects in accordance with  515.305 and FAR 15.305(a)(2). Obtain information through: 					                              							              (1)                           Questionnaires tailored to the circumstances of the acquisition; 						                                							              (2)                           Interviews with program managers or contracting officers; 						                                							              (3)                           Other sources; or 						                                							              (4)                          Past performance information collected under FAR 42.15 and available through the Contractor Performance Assessment Reporting System at   https://www.cpars.gov/​, or successor system. 						                             				                      					          (d)The contracting officer may obtain information to evaluate an offeror's past performance on subcontracting plan goals and monetary targets from the following sources: 					                              							              (1)                           The Small Business Administration; 						                                							              (2)                           Information on prior contracts from contracting officers and administrative contracting officers; 						                                							              (3)                           Offeror’s references; and 						                                							              (4)                          Past performance information collected under FAR 42.15 and available through PPIRS. 						                             				                      					          (e)                     Document the evaluation of award factors other than price listed in the solicitation. The file must include the basis for evaluation, an analysis of each offer, and a summary of findings. 				                      					          (f)                     Also see the requirements in  570.108,  570.109 and  570.111.570.307 Negotiations. 		    (a) Follow the procedures in FAR 15.306 and 15.307 for exchanges (including clarifications, communications, negotiations, discussions, and revisions). 				         				         					          (b)  Place a written record of all exchanges in the lease file. 				         				         					          (c) Provide prompt written notice to any offeror excluded from the competitive range or otherwise eliminated from the competition in accordance with FAR 15.503(a).570.308 Award. 		    (a)  Make award to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors in the SFO. 				         				         					          (b)  Make award in writing and in the timeframe specified in the SFO. 					           						             							              (1)  If the contracting officer cannot make an award in that time, request in writing from each offeror an extension of the acceptance period through a specific date. 						             						             							              (2)  If time is critical, the contracting officer may request the extensions orally. The contracting officer must make a record of the request and confirm it promptly in writing. 						             					           				         				         					          (c) Notify unsuccessful offerors in writing or electronically in accordance with FAR 15.501 and 15.503(b). 				         				         					          (d)  The source selection authority may reject all proposals received in response to an SFO, if doing so is in the best interest of the Government.570.309 Debriefings. 		    The procedures of FAR 15.505 and 15.506 apply to leasing actions.
« PreviousNext »
FavoriteX

      GSAM Parts
            Regulations GSAM Menu
  

        

              Index
                              501
                              502
                              503
                              504
                              505
                              506
                              507
                              508
                              509
                              510
                              511
                              512
                              513
                              514
                              515
                              516
                              517
                              518
                              519
                              520
                              521
                              522
                              523
                              524
                              525
                              526
                              527
                              528
                              529
                              530
                              531
                              532
                              533
                              534
                              535
                              536
                              537
                              538
                              539
                              540
                              541
                              542
                              543
                              544
                              545
                              546
                              547
                              548
                              549
                              550
                              552
                              553
                              570
                              571

      ×
        Data Initiatives
                                                              Regulations
                                                              Tools
                                              Archives
                                                              Smart Matrix
                                                              Regulations Search
                                                              Acquisition Regulation Comparator (ARC)
                                                              Policy Network
                                              CAO.gov
                                                        CAO Home
                                                              Council Member
                                                                    Large Agencies
                                                              Small Agencies
                                                              Council Defining Documents
                                                                    CAOC History
                                                              CAOC Charter
                                                              Civilian Agency Acquisition Council (CAAC)
                                                              Federal Acquisition Regulatory Council
                                                              Interagency Suspension and Debarment Committee (ISDC)
                                                              Search
 ˄ Top Sign up for FAR News

                            Share the FAR
                        Upper Footer Menu
  

        
      Useful Links
                              FAR Resources
                              Training
                              Acquisition Systems
            
                            **Contact Us/FAQs**
                        **Privacy and Security Notice**
                        **Accessibility Aids**
                        **Last Updated 03/29/2024**
 ACQUISITION.GOV
                An official website of the General Services Administration About GSA
                Accessibility support
                FOIA requests
                No FEAR Act data
                Office of the Inspector General
                Performance reports
                Privacy policy Looking for U.S. government information and services?
            Visit USA.gov
 «
    
    Tt