Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 20 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

(h) STOP Victim Services: The numerator is the actual number of victims served and the
denominator is the number of victims projected to be served annually.

(i) STOP Law Enforcement Services: The numerator is the number of arrests filed for
prosecution and the denominator is the number of perpetrator arrests.

(j) STOP States Attorney Services: The numerator is the number of victim cases filed that
result in prosecution and the denominator is the number of victim cases filed.

(k) STOP Court Services: The numerator is the number of family court judges, case
managers and domestic violence coordinators that received educational information
and the denominator is the number of family court judges, case managers and
domestic violence coordinators.

(2) Performance Standards Statement. By execution of this contract the Provider hereby
acknowledges and agrees that its performance under this contract must meet the standards
set forth above and will be bound by the conditions set forth in this contract. If the Provider
fails to. meet these standards, the Department, at its exclusive option, may allow a
reasonable period, not to exceed six (6) months, for the Provider to correct performance
deficiencies. If performance deficiencies are not resolved to the satisfaction of the
Department within the prescribed time, and if no extenuating circumstances can be
documented by the Provider to the Department's satisfaction, the Department must
terminate the contract. The Department has sole authority to determine whether there are
extenuating or mitigating circumstances.

(3) Collection Methodology. Data shall be collected monthly and reported monthly on the
Monthly Activity Report.

6. Provider Responsibilities.
a. Provider Unique Activities.

The Provider shall be knowledgeable of and fully comply with all applicable federal and state

laws, rules, and regulations governing services to be provided under this contract.

b. Coordination with Other Providers/Entities/Subcontractors.

(1) The failure of other providers, entities or subcontractors does not relieve the
Provider of any accountability for tasks, activities, deliverables, or services that the
Provider is obligated to perform pursuant to this contract.

(2) The Provider is not obligated to provide direct services to individuals served by
victim service providers as the Provider has no control over the day-to-day
operations of the victim service providers with which it subcontracts under this
contract.

(3) The Provider will participate in three monthly meetings beginning in July 2013 and

three quarterly meetings beginning in October, 2013 to discuss with the Domestic
Violence Program Office and other mutually agreed upon Department
representatives the implementation of recommendations made in the report
"Comprehensive Assessment and Recommendations for the Integration of
Domestic Violence Services with Child Welfare Services.”
7. Departmental Responsibilities.

a. Department Obligations.

(1) Upon written request to the contract manager and when deemed necessary by the
Department, the Department agrees to provide technical assistance concerning the terms
and conditions of this contract.

(2) The Department's failure to provide such technical assistance does not relieve the Provider
of its responsibilities to ensure compliance with all state and federal laws, rules, and
regulations or performance under the terms of this contract.

(3) "The Department agrees to schedule the three monthly meetings beginning in July 2013
and three quarterly meetings beginning in October, 2013 to discuss with the Provider and
other Department representatives the implementation of recommendations made in the
report "Comprehensive Assessment and Recommendations for the Integration of Domestic
Violence Services with Child Welfare Services."

b. Department Determinations. The Department reserves the exclusive right to make any and all
determinations which it deems are necessary to protect the best interests of the State of Florida
and the health, safety, and welfare of the clients that are served by the Department either directly
or through any one of its subcontracted providers.

20


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 37 of 39

Contract #LN967
Florida Coalition Against Domestic Violence, Inc.

ATTACHMENT III

The administration of resources awarded by the Department of Children & Families to the provider may be
subject to audits as described in this attachment.

MONITORING

In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97,
F.S., as revised, the department may monitor or conduct oversight reviews to evaluate compliance with
contract, management and programmatic requirements. Such monitoring or other oversight procedures
may include, but not be limited to, on-site visits by department staff, limited scope audits as defined by
OMB Circular A-133, as revised, or other procedures. By entering into this agreement, the recipient agrees
to comply and cooperate with any monitoring procedures deemed appropriate by the department. In the
event the department determines that a limited scope audit of the recipient is appropriate, the recipient
agrees to comply with any additional instructions provided by the department regarding such audit. The
recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits
deemed necessary by the department’s inspector general, the state’s Chief Financial Officer or the Auditor
General.

AUDITS
PART I: FEDERAL REQUIREMENTS

| This part is applicable if the recipient is a State or local government or a non-profit organization as defined
! in OMB Circular A-133, as revised.

In the event the recipient expends $500,000 or more in Federal awards during its fiscal year, the recipient
must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular
A-133, as revised. The recipient agrees to provide a copy of the single audit to the Department’s Single
Audit Unit and its contract manager. In the event the recipient expends less than $500,000 in Federal
awards during its fiscal year, the recipient agrees to provide certification to the Department’s Single Audit

—————— Unit-and-its-contract-manager-that-a-single audit-was not required. In determining the Federal awards
expended during its fiscal year, the recipient shall consider all sources of Federal awards, including Federal
resources received from the Department of Children & Families, Federal government (direct), other state
agencies, and other non-state entities. The determination of amounts of Federal awards expended should be
in accordance with guidelines established by OMB Circular A-133, as revised. An audit of the recipient
conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised,
will meet the requirements of this part. In connection with the above audit requirements, the recipient shall
fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-
133, as revised.

The schedule of expenditures should disclose the expenditures by contract number for each contract with
the department in effect during the audit period. The financial statements should disclose whether or not
the matching requirement was met for each applicable contract. All questioned costs and liabilities due the
department shall be fully disclosed in the audit report package with reference to the specific contract
number.

Single Audit Information for Recipients of Recovery Act Funds:
(a) To maximize the transparency and accountability of funds authorized under the American Recovery and

Reinvestment Act of 2009 (Pub. L. 111-5) (Recovery Act) as required by Congress and in accordance with
2 CFR 215.21 ‘Uniform Administrative Requirements for Grants and Agreements’’ and OMB Circular A—

CF 1120 (12/14/2011) 37


i

Case 4:20-cv-00148-RH-MAF Document 1-4

Filed 03/20/20 Page 14 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
# Title Due Date # Copies Contents
5. Proposed Project 1. July 30, 2013 for SFY 13-14 Electronic | All deliverables to be completed by the
Deliverables Plan 2. May 20, annually Provider during the applicable SFY.
Plan to include, but is not limited to:
1. Title
2. Provider name
3. SFY service period
4. All training events, work products,
and tasks to be completed. List
and number each deliverable in
titled subcategories within two
major categories —
|. Training and Technical
Assistance/Education
ll. Direct Services
5. Funding source(s) for each
subcategory, limiting each
subcategory to one funding source
to the greatest extent possible
6. Associated service task number as
listed in the Attachment I, Section
B.1.a., for each deliverable
7. Minimum quantity for each
deliverable to be completed,
distributed, provided, etc.
8. Division Responsible
9. Training events — Also, include the
following:
a) number of each event to be
completed
b) dates, times, and locations of
events, if known at time of plan
submission
c) anticipated # of scholarships to
be provided for each event, as
applicable
6. Updated Emergency July 30, annually Electronic | See Section 13, Standard Contract
Preparedness Plan
| 7. | Civil Rights ~~ | July 30, annually 1hard& | See Section 35.b., Standard Contract
Compliance Checklist electronic
8. General Liability Updated certificate, annually. 1hardor | See Section 10, Standard Contract
Insurance Coverage Notification in the event of change | electronic
Written Verification in carrier or coverage throughout
the entire term of the contract
9. Financial and Annually, see Attachment II! See See Attachment I!I
Compliance Audit and Attachment
accompanying Ml
management letter as
specified in
Attachment III
10. | Comprehensive List of | July 30, annually, if Provider has Electronic | If applicable, all data as required by the

Health and Human
Services Contracts

more than one contract with one
or more of the following five
Florida agencies: Department of
Children and Families; Agency for
Persons with Disabilities;
Department of Health;
Department of Elderly Affairs; and
Department of Veterans’ Affairs.

Department.

If not applicable, Provider shall submit a
written statement to the contract
manager certifying that Provider does
not have more than one contract with
one or more of the five Florida agencies
as specified in s. 287.0575, F.S.

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Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 24 of 39

07/01/13 ATTACHMENT I Contract #LN967

Florida Coalition Against Domestic Violence

uses allowed under the STOP program and must be documented in the same
manner as STOP funds, including financial and programmatic reports.

3) FVPSA funds require a match of 20% of the award amount for existing certified
domestic violence centers and 35% of the award amount for new programs. The
FVPSA match may be cash or in-kind and shall be used for services in compliance
with the terms and conditions of this contract.

(e) The Provider is not required to provide match for the STOP 2011 and STOP 2012
funding expended in view of the fact that the Department received approval from VAWA
for a match waiver for these specific grant awards. The Department's contract manager
will notify the Provider in writing if the Department receives an additional approval(s) from
VAWA for a match waiver for any future grant awards.

(f) The Provider shall obtain a certification of match commitment and collect match
documentation from each subcontractor that provides any portion of the required match.

(g) The Provider shall submit a completed Monthly Match Collection Report, Exhibit C,
documenting the use of cash or in-kind match on a monthly basis.

(h) If the Provider fails to meet the match requirements by June 30 for a state fiscal year, the
Provider shall remit a payment to the Department for the amount of the unmatched
federal funds with the corresponding June and/or final SFY Request for Payment, Exhibit
B, due by August 30 of the same year.

D. Special Provisions.

1.

MyFloridaMarketPlace Registration. To comply with Rule 60A-1.030 F.A.C., each vendor doing
business with the state for the sale of commodities or contractual services as defined in section
287.012, F.S., shall register in the MyFloridaMarketPlace system, unless exempted under Rule 60A-
1.030(3), F.A.C. Information about the registration process is available, and registration may be
completed at the MyFloridaMarketPlace website (link under Business on the state portal at

www. myflorida.com).

Equal Employment Opportunity. The Provider agrees to certify that they, either do or do not, meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe
Streets Act of 1968 as amended and that they have or have not formulated, implemented and
maintained a current EEO program. Submission of this certification is a prerequisite to entering into
this contract. The certification is a material representation of fact upon which reliance was placed
when this agreement was made. If the Provider meets Act criteria but has not formulated,
implemented, and maintained such a current written EEO Program, it has 120 days after the date this
contract was executed to comply with the Act or face loss of federal funds subject to the sanctions in

the Act, 42 U.S.C. 3783(a) and 28 C.F.R. § 42. 207 Compliance Information, ) ——

3. Certified Domestic Violence Center Program Subcontracts Economic Self-Sufficiency (TANF)

Funds. TANF funds must be spent on TANF-eligible clients. Of all clients receiving shelter service,
the percentage of TANF-eligible clients served must be equal to or greater than the percentage of
TANF funds in the Provider's total budget. If the Provider fails to meet this requirement, a refund of
excess funds is required. The Provider shall comply with federally mandated service outcomes as
described in the approved Department of Children and Families Plan for Allocating TANF funds to
Certified Domestic Violence Centers incorporated herein by reference and maintained in the contract
manager's file. All statutorily mandated services and safety planning activities are eligible for TANF
funds. Other services must be approved on an individual basis.

Client Risk Prevention and Incident Reporting. To comply with the Standard Contract, Section

12., the Provider shall require its subcontracted domestic violence centers to report critical incidents

to the Provider as follows:

a. Any incident that involves the death of a client or their dependent which occurs while residing at
the shelter facility or while receiving outreach services, or any incident that involves the death of
an employee or a volunteer while on center property.

b. Any incident resulting in a serious injury that requires medical treatment by a licensed health care
professional due to a physical altercation between two or more clients, or their dependents; or
between one or more client, their dependent, an employee, or a volunteer.

c. Any incident resulting in a client alleging sexual battery by another client, employee, or volunteer
while residing at the shelter facility or while receiving outreach services.

24


28.

29,

Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 5 of 39

Data Security. The Provider shall comply with the following data security requirements:

a. An appropriately skilled individual shall be identified by the Provider to function as its Data Security Officer. The Data Security Officer shall act
as the liaison to the Department's security staff and will maintain an appropriate level of data security for the information the Provider is collecting or
using in the performance of this contract. An appropriate level of security includes approving and tracking all Provider employees that request or
have access to any Departmental data system or information. The Data Security Officer will ensure that user access to the data system or information
has been removed from all terminated Provider employees.

b. The Provider shall provide the latest Departmental security awareness training to its staff and subcontractors who have access to departmental
information.

c. _ All Provider employees who have access to departmental information shall comply with, and be provided a copy of CFOP 50-2, and shall sign
the DCF Security Agreement Form CF 0114 annually. A copy of Form CF 0114 may be obtained from the contract manager.

d. The Provider shall make every effort to protect and avoid unauthorized release of any personal or confidential information by ensuring both data
and storage devices are encrypted as prescribed in CFOP 50-2. If encryption of these devices is not possible, then the Provider shall assure that
unencrypted personal and confidential departmental data will not be stored on unencrypted storage devices. The Provider shall require the same of
all subcontractors.

e. The Provider agrees to notify the contract manager as soon as possible, but no later than five (5) working days following the determination of
any breach or potential breach of personal and confidential departmental data. The Provider shall require the same notification requirements of all
subcontractors.

f. _ The Provider shall at its own cost provide notice to affected parties no later than forty-five (45) days following the determination of any potential
breach of personal or confidential departmental data as provided in section 817.5681, F.S. The Provider shall require the same notification
requirements of all subcontractors. The Provider shall also at its own cost implement measures deemed appropriate by the Department to avoid or
mitigate potential injury to any person due to a breach or potential breach of personal and confidential departmental data.

Financial Penalties for Failure to Take Corrective Action.

a. In accordance with the provisions of subsection 402.73(1), F.S., and Rule 65-29.001, Florida Administrative Code (F.A.C.), corrective action
plans may be required for noncompliance, nonperformance, or unacceptable performance under this contract. Penalties may be imposed for failures
to implement or to make acceptable progress on such corrective action plans.

b. The increments of penalty imposition that shall apply, unless the Department determines that extenuating circumstances exist, shall be based
upon the severity of the noncompliance, nonperformance, or unacceptable performance that generated the need for corrective action plan. The
penalty, if imposed, shall not exceed ten percent (10%) of the total contract payments during the period in which the corrective action plan has not
been implemented or in which acceptable progress toward implementation has not been made. Noncompliance that is determined to have a direct
effect on client health and safety shall result in the imposition of a ten percent (10%) penalty of the total contract payments during the period in which
the corrective action plan has not been implemented or in which acceptable progress toward implementation has not been made.

c. Noncompliance involving the provision of service not having a direct effect on client health and safety shall result in the imposition of a five
percent (5%) penalty. Noncompliance as a result of unacceptable performance of administrative tasks shall result in the imposition of a two percent
(2%) penalty.

d. The deadline for payment shall be as stated in the Order imposing the financial penalties. In the event of nonpayment the Department may
deduct the amount of the penalty from invoices submitted by the Provider.

30.

The Following Termination Provisions Apply to this Contract:

a. In accordance with Section 22 of PUR 1000 Form, this contract may be terminated by the Department without cause upon no less than thirty
(30) calendar days notice in writing to the Provider unless a sooner time is mutually agreed upon in writing.

b. In the event funds for payment pursuant to this contract becomes unavailable, the Department may terminate this contract upon no less than
twenty-four (24) hours notice in writing to the Provider. The Department shall be the final authority as to the availability and adequacy of funds.

c. _In the event the Provider fails to fully comply with the terms and conditions of this contract, the Department may terminate the contract upon no
less than twenty-four (24) hours (excluding Saturday, Sunday, and Holidays) notice in writing to the Provider after Provider's failure to fully cure such
noncompliance within the time specified in a written notice of noncompliance issued by the Department specifying the nature of the noncompliance
and the actions required to cure such noncompliance. In addition, the Department may employ the default provisions in Rule 60A-1.006(3), F.A.C.,
but is not required to do so in order to terminate the contract. The Department's failure to demand performance of any provision of this contract shall
not be deemed a waiver of such performance. The Department's waiver of any one breach of any provision of this contract shall not be deemed to be
a waiver of any other breach and neither event shall be construed to be a modification of the terms and conditions of this contract. The provisions
herein do not limit the Department's right to remedies at law or in equity.

d. Failure to have performed any contractual obligations under any other contract with the Department in a manner satisfactory to the Department
will be a sufficient cause for termination. To be terminated as a Provider under this provision, the Provider must have: (1) previously failed to
satisfactorily perform in a contract with the Department, been notified by the Department of the unsatisfactory performance, and failed to correct the
unsatisfactory performance to the satisfaction of the Department; or (2) had a contract terminated by the Department for cause. Termination shall be
upon no less than twenty-four (24) hours notice in writing to the Provider.

All notices of termination provided under this Section shall be in writing and sent by U.S. Postal Service or any other delivery service that provides
verification of delivery or by hand delivery. In the event of termination under paragraphs a. or b., the Provider will be compensated for any work

satisfactorily completed. .
31. Transition Activities. Continuity of service is critical when service under this contract ends and service commences under a new contract.
Accordingly, when service will continue through another provider upon the expiration or earlier termination of this contract, the Provider shall complete alt
actions necessary to smoothly transition service to the new provider. The Provider shall be required to support an orderly transition to the next provider no

CF Standard Contract 06/2013 5 Contract LN967


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 35 of 39

07/01/13 Exhibit C

MONTHLY MATCH COLLECTION REPORT FORM

Reporting Period From:(MMDDYY)

1. STOP Federal Grant Match:
YTD cash/in-kind match expended:
Remaining cash/in-kind match due:

Monthly cash/in-kind match expended:
2. FVPSA Federal Grant Match:

YTD cash/in-kind match expended:

Remaining cash/in-kind match due:

Monthly cash/in-kind match expended:

Contract # LN967

Florida Coalition Against Domestic Violence, Inc.

To: (MMDDYY):

Aa PAR PAA

| certify that the above information is a true and accurate statement of match funds expended.

Signature:

Date:

Title:

Telephone #:

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07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

c. Monitoring Requirements. The Provider shall be monitored as specified in the Standard
Contract, Section 7., in accordance with Children and Families Operating Procedure 75-8 (CFOP
75-8) and the Financial and Compliance Audit Attachment II]. Contract Monitoring Operating A
Procedures can be obtained from the contract manager and is incorporated herein by reference.
C. Method of Payment.
1. Payment Clause.
a. Payment.
(1) This is an advance pay fixed price (unit cost) contract for a period of July 1, 2013 through
June 30, 2016. The Department will pay the Provider for the delivery of service units
provided in accordance with the terms and conditions of this contract in the amount not to
exceed $33,552,242.00, subject to the availability of funds, for the period of July 1, 2013
through June 30, 2014.

This contract is funded by and subject to annual legislative appropriations. Prior to the
beginning of each state fiscal year (SFY), the parties will amend this contract to reflect the
annual funding levels and corresponding total contract amount and service unit prices
effective upon the start of the next SFY. The annual funding levels are as follows:

State Fiscal Year (SFY) Funding Level
SFY 13-14 $33,552,242.00
SFY 14-15 $TBD
SFY 15 - 16 $TBD

(2)

This contract is funded by the General Appropriation Act of 2013-2014, Specific
Appropriation 335. For the period of July 1, 2013 through June 30, 2014, the Department will
pay for the service units at the unit prices and limits listed below:

# Service Units Deliverable Unit Price Maximum Total
Due Date # of Units

1. | Completion and Delivery of all tasks and 1. 08/30/13 | $2,796,020.17 4 $11,184,080.68
activities as documented through for 07/13
completion and delivery of the Monthly 2. 09/30/13
Activity Report, Exhibit A for 08/13
3. 10/30/13
for 09/13
|__| 4, 11/30/13

~ for 10/13 —-
2. | 1. Completion and Delivery of all tasks and 12/30/13 for | $2,796,020.17 1 $2,796,020.17
activities as documented through 11/13

completion and delivery of the Monthly
Activity Report, Exhibit A

. Family Violence Prevention and Services
Grant Program Report

i

3. | 1. Completion and Delivery of all tasks and | 1/30/14 for $2,796,020.17 1 $2,796,020.17
activities as documented through 12/13
completion and delivery of the Monthly
Activity Report, Exhibit A

4. | 1. Completion and Delivery of all tasks and | 02/28/14 for | $2,796,020.17 41 $2,796,020.17
activities as documented through 01/14
completion and delivery of the Monthly
Activity Report, Exhibit A

2. Service Data Report

3. GTEA Federal Progress Report for
07/01/13 through 12/31/13

5. | Completion and Delivery of all tasks and 03/30/14 for | $2,796,020.17 1 $2,796,020.17
activities as documented through 24
completion and delivery of the Monthly
Activity Report, Exhibit A

21


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07/01/13 ATTACHMENT | Contract #LN967

7.

Florida Coalition Against Domestic Violence

contract, except to the extent that the Department authorizes disposal of such property
or the provider authorizes disposal of property purchased by subcontractors pursuant to
Section B.3.d.(2) of this contract. During the term of this contract, the Provider is
responsible for insuring all property purchased by or transferred to the Provider is in
good working order. The Provider hereby agrees to pay the cost of transferring title to
and possession of any property for which ownership is evidenced by a certificate of title.
The Provider shall be responsible for repaying to the Department the replacement cost
of any property inventoried and not transferred to the Department upon completion or
termination of this contract. When property transfers from the Provider to the
Department, the Provider shall be responsible for paying for the title transfer.

g. _ If the Provider replaces or disposes of property purchased by the Provider pursuant to

this contract, the Provider is required to provide accurate and complete information
pertaining to replacement or disposition of the property as required on the Provider's
annual inventory.

h. The Provider shall include language in its subcontracts requiring all subcontractors to

provide an annual inventory of all property purchased with funds provided by this contract

to the Provider. The subcontractor’s inventory shall include all data elements described

in 6.d. above.
Information and Technology Resources. All contract providers must receive written
approval from the Department's contract manager prior to purchasing any Information
Technology Resource (ITR) with contract funds. The Provider agrees to secure prior written
approval by means of an Information Resource Request (IRR) form before the purchase of
any ITR. The contract manager is responsible for serving as the liaison between the
Provider and the Department during the completion of the IRR, in accordance with CFOP 50-
9, Policy on Information Resource Requests. The Provider will not be paid for any ITR
purchases made prior to obtaining the contract manager's written approval.
Contract Renewal. This contract may be renewed for up to three (3) years or for the term of the
original contract, whichever period is longer. Such renewal shall be made by mutual agreement and
shall be contingent upon satisfactory performance evaluations as determined by the Department and
shall be subject to the availability of funds. Any renewal shall be in writing and shall be subject to the
same terms and conditions as set forth in the initial contract, including any amendments.
Dispute Resolution. Notwithstanding the provisions of Section 32. of the Standard
Contract, the following provisions shall govern dispute resolution under this contract:
a. The parties agree to cooperate in resolving any differences in interpreting the contract. Within

____five-(5)-working-days of the execution of this contract, each party shall designate one person to

10.

act as its representative for dispute resolution purposes, and shall notify the other party of the ©
person’s name and business address and telephone number. Within five (5) working days from
the delivery to the designated representative of the other party of a written request for dispute
resolution, the representative will conduct a face-to-face meeting to resolve the disagreement
amicably. If the representatives are unable to reach a mutually satisfactory resolution, either may
request referral of the issue to the Provider's President/CEO and the Domestic Violence Program
Director of the respective parties. Upon referral to this second step, the President/CEO and the
Domestic Violence Program Director shall confer in an attempt to resolve the issue.

b. If the Domestic Violence Program Director and the President/CEO are unable to resolve the
issue within ten (10) days, the parties’ appointed representative shall meet within ten (10)
working days and select a third representative. These three (3) representatives shall meet within
ten (10) working days to seek resolution of the dispute. If the representatives’ good faith efforts
to resolve the dispute fail, the representatives shall make written recommendations to the
Secretary who will work with both parties to resolve the dispute.

¢. This provision shall not limit the parties’ rights of termination under Section 30. of the Standard
Contract and the parties reserve all rights and remedies under Florida law.

Financial Consequences. Section 21. of the Standard Contract is revised to read as follows:

If the Provider fails to meet the minimum level of service or performance identified in this contract,

the Department will apply financial consequences commensurate with the deficiency. Financial

consequences may include but are not limited to refusing payment, withholding payments until
deficiency is cured, tendering only partial payments, imposition of penalties per Section 29. (Standard

Contract) entitled “Financial Penalties for Failure to Take Corrective Action’, and termination of

27


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07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
September Request for Payment September Unit Price October 30
October Request for Payment October Unit Price November 30
November Request for Payment November Unit Price December 30
December Request for Payment December Unit Price January 30
January Request for Payment January Unit Price February 28
February Request for Payment February Unit Price March 30
March Request for Payment March Unit Price April 30
April Request for Payment April less 1/3 Advance May 30.
May Request for Payment May less 1/3 Advance June 30
June Final State Fiscal Year June less 1/3 Advance, and less any August 30
Request for Payment unmatched Federal funds

(8) Advanced funds shall be temporarily invested by the Provider in an insured interest bearing
account. In accordance with subsection 216.181(16)(b), F.S., any interest earned on
advanced funds shall be returned to the Department by August 30 on an annual basis via a
check made payable to the Department. In addition to the check, the Provider will provide
the amounts by OCA funding source for the interest earned on the advanced funds.

(9) Service Delivery Documentation Requirements. The Provider shall, and as appropriate
require its subcontractors, maintain records documenting the total number of recipients and
names (or unique identifiers) of recipients to whom services were provided and the date(s)
that the services were provided so that an audit trail documenting service provision can be
maintained.

(10) Expenditures shall meet the minimum requirements established by the Department of
Financial Services, Division of Accounting and Auditing, Bureau of Auditing, Reference
Guide for State Expenditures, which is available at the Department of Financial Services web
site.

(11) MyFloridaMarketPlace Transaction Fee. This.contract is exempt from the
MyFloridaMarketPlace Transaction Fee in accordance with 60A-1.032(1)(d), F.A.C.

| (12)Expenditure Reporting. The Provider shall submit the Quarterly Expenditure
Report as specified in Section B.4.c., Reports.

(13)STOP Grant Allocation Requirements. STOP grant funds are limited to the
following percentages for allocation of services.

SERVICE ALLOCATION
Courts 5%
Law Enforcement 25%
Prosecution 25%
L Victim Services 30% ee
~ | Culfural and Linguistic Specific (off 10% —
the top of Victim Services)
Discretionary to be used for Victim Services 15%

(14)Match Requirements.

(a) All Domestic Violence Trust Fund (DVTF), STOP, and FVPSA funds expended shall be
matched as designated by the respective funding source. The Provider shall identify
how the match requirement will be met. The Provider must document the receipt and
expenditure of the required match during each state fiscal year.

(b) Federal dollars are not allowable as match for state or federal funds. Domestic Violence
Trust Fund and General Revenue funds are an allowable source of match.

(c) By June 30 each year, the total required match amount for the state fiscal year shall be
expended. The Provider shall or as appropriate require its subcontractors to retain
supporting documentation of match source and expenditures that details cash and in-
kind contributions.

(d) The Provider is responsible for a minimum match requirement equal to the following
percentages for the DVTF, STOP and FVPSA funds expended:

1) Certified domestic violence centers must match DVTF funds by at least 25% from
one or more local, municipal, or county sources. The match may be satisfied by
cash or in-kind contributions.

2) STOP funds require a 25% match. Cash or in-kind resources used as match for
STOP funds must be directly related to the project goals and objectives for which the
STOP funds are used. Sources of match for STOP funds are restricted to the same

23


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 36 of 39

Attachment Il
CERTIFICATION REGARDING LOBBYING

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND
COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or an employee
of any agency, a member of congress, an officer or employee of congress, or an employee of
a member of congress in connection with the awarding of any federal contract, the making of
any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
congress, an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in
accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at ail tiers (including subcontracts, subgrants, and contracts
under grants, loans and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered int

or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.

: LW of Waolaatk&
ignature Date
Tiffany “al 0) O LN967,

Name of Authorized Individual Application or Contract Number

Florida Coalition Against Domestic Violence, Inc.
Name of Organization 7

425 Office Plaza Drive, Tallahassee, Florida 32301
Address of Organization

CF 1123, PDF 03/96 Page 36



Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 18 of 39

07/01/13 . ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
# Title Due Date # Copies Contents
39. | Progress report on the | June 30, 2014 Electronic | A summary of the accomplishments,
two (2) child welfare challenges and overall status of the two
transformation pilot child welfare transformation pilot projects
projects located in located in Panama City and Miami
- Panama City and

Miami

(2) The Department reserves the right to reject reports as incomplete, inadequate, or
unacceptable according to the limits set forth in this contract. The Provider shall, without
additional compensation, correct or revise any incomplete, inadequate, or unacceptable
reports.

(3) STOP Publications.

(a) The Provider in accordance with STOP Violence Against Women (STOP) federal
funding requirements, shall submit for review one (1) copy of all reports and proposed
publications resulting from STOP funding at least twenty-five (25) days prior to public
release. If the written material is found to be outside the scope of the program, or in
some way to compromise victim safety, the Provider will revise the material according
to Department specifications.

(b) All materials and publications (written, visual, or sound) resulting from award activities
shall contain the following statements: "This project was supported by Contract No.
LN967 awarded by the state administering office for the STOP Formula Grant Program.
The opinions, findings, conclusions, and recommendations expressed in this
publication/program/exhibition are those of the author(s) and do not necessarily reflect
the views of the state or the U.S. Department of Justice, Office on Violence Against
Women.”

(4) GTEA Publications.

| (a) The Provider agrees to submit one (1) copy of all required reports and any other written
materials or products that are funded under the project to the Department not less than
twenty-five (25) days prior to public release. If the written material is found to be outside
the scope of the program, or in some way to compromise victim safety, the Provider will
revise the material according to Department specifications.

(b) All materials and publications (written, visual, or sound) resulting from award activities
shall contain the following statements: "This project was supported by Grant No. 2007-

- WE-AX-0055 awarded by the Office on Violence Against Women, U.S. Department of

= Jystice. The opinions, findings, conclusions, and recommendations expressed in this:
publication/program/exhibition are those of the author(s) and do not necessarily reflect
the views of the state or the U.S. Department of Justice, Office on Violence Against
Women.

(5) Written materials generated under this contract shall be developed in English and any other
language deemed appropriate by the Provider for the population to be served.

(6) The Provider shall work with the Department to ensure the reliability of data collected through
established reporting formats appropriate to the program.

(7) Extensions of due dates for reports, documents, and deliverables as outlined in this contract
shall be granted to the Provider upon prior written request from the Provider and with
approval by the Department's contract manager.

5. Performance Specifications.

a. Performance Measures.

(1) Domestic Violence Centers: 97% of adult and child victims in shelter for more than seventy-
two (72) hours at a certified domestic violence center shall have a family safety and security
plan when they leave the shelter.

(2) Domestic Violence Centers: 97% of adult victims in shelter for more than seventy-two (72)
hours at a certified domestic violence center shall have a case/service management plan
when they leave the shelter.

(3) Domestic Violence Centers: 85% of children in shelter for more than seventy-two (72) hours
at a certified domestic violence center shall have an assessment when they leave the
shelter.

18


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 10 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

services to individuals served by the certified domestic violence centers nor does the Provider
have any control over the day-to-day operations of the certified domestic violence centers with
which it enters into subcontracts under this contract.
b. Authority.
Subsections 39.903(7) and 39.9035, F.S..
c. Scope of Service. Services shall be provided for the term of the contract.
d. Major Program Goals. The major program goal is to provide training, technical
assistance, quality assurance, and to subcontract for the provision of services related to
domestic violence, dating violence, stalking, and sexual assault.
3. Clients to be Served.
a. General Description. Clients to be served are survivors of domestic violence, dating violence,
sexual assault, and stalking, and their children or any family or household member.
b. -Client Eligibility.
(1) Client eligibility for services shall be governed by federal and state laws, rules and
regulations.
(2) Temporary Assistance to Needy Families services shall be determined on the basis of need
as determined by completion of the TANF Eligibility Determination Form.
(3) Pursuant to ss. 414.095(2)(a), F.S., eligible clients funded with TANF shall be a United
States Citizen or qualified non-citizen, as defined in ss.414.095(3), F.S.
c. Client Determination. The Provider shall determine client eligibility for services.
d. Contract Limits. Clients shall not be charged a fee for services.
B. Manner of Service Provision.
1. Service Tasks.
a. Task List. The Provider shall perform the following tasks and document task completion by
completing and delivering all reports as specified in Section B.4.c., Reports and Documents.
(1) As set out in Section A.1.a., Contract Terms, the Provider shall use the contract manager
as the primary point of contact.
(2) Asset out in Section A.1.a., Contract Terms, the Provider shall use their provider
Representative as the primary point of contact.
(3) Collect data and submit performance measure results as specified in Sections B.4.c.,
Reports and Documents and Section B.5., Performance Specifications.
(4) Pursuant to CFOP 215-8, Institutional Oversight of Human Subject Research and
Institutional Review Board:
(a) Regardless of any other approvals that have been obtained, all Human Subject
__..Research, shall comply with CFOP 215-8 and shall not begin until the Provider has___
obtained Department approval by working through the contract manager to obtain”
14) The Department's Human Protections Administrator determination whether
activities represent human subject research or whether the activities are not in
accordance with federal regulation; and
2) The review and approval of the Department's Human Protections Review
a. Committee and an approved Institutional Review Board.
(5) Services shall be delivered in accordance with the requirements of ss. 39.901, through
39.908, F.S., Chapter 65H-1, Florida Administrative Code, the Provider's proposed
Project Deliverables Plan approved by the contract manager, the United States
Department of Justice, Office on Violence Against Women — STOP (Services, Training,
Officers, Prosecutors) Violence Against Women Formula Grant Program and the Grants
to Encourage Arrest Policies and Enforcement of Protection Orders Program (GTEA); the
administration of the domestic violence trust fund, general revenue, United States
Department of Health and Human Services, Family Violence Prevention and Services Act
(FVPSA); and any additional discretionary grants as reflected in an amendment to this
contract that is agreed to and signed by both parties. Each document is hereby
incorporated by reference and maintained in the Department's and Provider's contract
files.

10

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Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 33 of 39

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Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 30 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

E. List of Exhibits

1. Exhibit A - Monthly Activity Report
2. Exhibit B - Monthly Request for Payment
3. Exhibit C - Monthly Match Collection Report Form

30


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 7 of 39

ii. | Any documents incorporated into any attachment by reference;
iii, This Standard Contract;
iv. Any documents incorporated into this Standard Contract by reference.

34. Modifications. Modifications of provisions of this contract shall be valid only when they have been reduced to writing and duly signed by both
parties. The rate of payment and the total dollar amount may be adjusted retroactively to reflect price level increases and changes in the rate of payment
when these have been established through the appropriations process and subsequently identified in the Department's operating budget.

35. Additional Requirements of Law, Regulation and Funding Source. As provided in Section 5 of this contract, the Provider is required to comply
with the following requirements, as applicable to its performance under this contract. Provider acknowledges that it is independently responsible for
investigating and complying with all state and federal laws, rules and regulations relating to its performance under this contract and that the below is only a
sample of the state and federal laws, rules and regulations that may govern its performance under this contract.

a. Federal Law ,

i. _ If this contract contains federal funds, the Provider shall comply with the provisions of federal law and regulations including, but not limited
to, 45 CFR, Part 74, 45 CFR, Part 92, and other applicable regulations.

ii, If this contract contains $10,000 or more of federal funds, the Provider shall comply with Executive Order 11246, Equal Employment
Opportunity, as amended by Executive Order 11375 and others, and as supplemented in Department of Labor regulation 41 CFR, Part 60 and
45 CFR, Part 92, if applicable.

ili. If this contract contains over $100,000 of federal funds, the Provider shall comply with all applicable standards, orders, or regulations
issued under section 306 of the Clean Air Act, as amended (42 United States Code (U.S.C.) 7401 et seq.), section 508 of the Federal Water
Pollution Control Act, as amended (33 U.S.C. 1251 et seq.), Executive Order 11738, as amended and where applicable, and Environmental
Protection Agency regulations (40 CFR, Part 30). The Provider shall report any violations of the above to the Department.

iv. No federal funds received in connection with this contract may be used by the Provider, or agent acting for the Provider, or subcontractor to
influence legislation or appropriations pending before the Congress or any State legislature. If this contract contains federal funding in excess of
$100,000, the Provider must, prior to contract execution, complete the Certification Regarding Lobbying form, Attachment Il. If a Disclosure of
Lobbying Activities form, Standard Form LLL, is required, it may be obtained from the contract manager. All disclosure forms as required by the
Certification Regarding Lobbying form must be completed and returned to the contract manager, prior to payment under this contract.

v. _ If this contract contains federal funds and provides services to children up to age 18, the Provider shall comply with the Pro-Children Act of
1994 (20 U.S.C. 6081). Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000
for each violation or the imposition of an administrative compliance order on the responsible entity, or both.

vi. Unauthorized aliens shall not be employed. The Department shall consider the employment of unauthorized aliens a violation of section
274A(e) of the Immigration and Nationality Act (8 U.S.C. 1324 a) and section 101 of the Immigration Reform and Control Act of 1986. Such
violation shall be cause for unilateral cancellation of this contract by the Department. The Provider and its subcontractors will enroll in and use
the e-Verify system established by the U.S. Department of Homeland Security to verify the employment eligibility of its employees and its
subcontractors’ employees performing under this contract.

b. . Civil Rights Requirements. In accordance with Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, or the
Florida Civil Rights Act of 1992, as applicable the Provider shall not discriminate against any employee (or applicant for employment) in the
performance of this contract because of race, color, religion, sex, national origin, disability, age, or marital status. Further, the Provider agrees not to
discriminate against any applicant, client, or employee in service delivery or benefits in connection with any of its programs and activities in
accordance with 45 CFR Parts 80, 83, 84, 90, and 91, Title VII of the Civil Rights Act of 1964, or the Florida Civil Rights Act of 1992, as applicable
and CFOP 60-16. These requirements shall apply to ail contractors, subcontractors, subgrantees or others with whom it arranges to provide services
or benefits to clients or employees in connection with its programs and activities. The Provider shall complete the Civil Rights Compliance Checklist,
CF Form 946 in accordance with 45 CFR Part 80 and CFOP 60-16 . This is required of all Providers that have fifteen (15) or more employees. —

c. Use of Funds for Lobbying Prohibited. The Provider shall comply with the provisions of sections 11.062 and 216.347, F.S., which prohibit the
expenditure of contract funds for the purpose of lobbying the Legislature, judicial branch, or a state agency.

d. Public Entity Crime and Discriminatory Contractors Pursuant to sections 287.133 and 287.134, F.S., the following restrictions are placed on
the ability of persons placed on the convicted vendor list or the discriminatory vendor list. When a person or affiliate has been placed on the
convicted vendor list following a conviction for a public entity crime, or an entity or affiliate has been placed on the discriminatory vendor list, such
person, entity or affiliate may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or the repair of a public building or public work; may not submit bids,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with any public entity; provided, however, that the prohibition on
persons or affiliates placed on the convicted vendor shall be limited to business in excess of the threshold amount provided in section 287.017, F.S.,
for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

e. Health Insurance Portability and Accountability Act. The Provider shall, where applicable, comply with the Health Insurance Portability and
Accountability Act (42 U. S. C. 1320d.) as well as all regulations promulgated thereunder (45 CFR Parts 160, 162, and 164).

f. Whistle-blower’s Act Requirements. In accordance with subsection 112.3187(2), F.S., the Provider and its subcontractors shall not retaliate
against an employee for reporting violations of law, rule, or regulation that creates substantial and specific danger to the public's health, safety, or
welfare to an appropriate agency. Furthermore, agencies or independent contractors shall not retaliate against any person who discloses information
to an appropriate agency alleging improper use of governmental office, gross waste of funds, or any other abuse or gross neglect of duty on the part
of an agency, public officer, or employee. The Provider and any subcontractor shall inform its employees that they and other persons may file a
complaint with the Office of Chief Inspector General, Agency Inspector General, the Florida Commission on Human Relations or the Whistle-blower's
Hotline number at 1-800-543-5353.

CF Standard Contract 06/2013 7 Contract LN967


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 6 of 39

later than the expiration or earlier termination of this contract and shall support the requirements for transition as specified in a Department-approved
Transition Plan. Such activities will be without additional compensation and will include consultation on the resources needed to support transition,
identifying a transition manager, the characteristics of transactions, data and file transfer.

32, Dispute Resolution. Any dispute concerning performance of the contract or payment hereunder shall be decided by the Department's contract
manager, who shall reduce the decision to writing and provide a copy to the Provider. The decision shall be final and conclusive unless within twenty-one
(21) calendar days from the date of receipt of the contract manager's decision, the Provider delivers to the contract manager a petition for alternative
dispute resolution. After receipt of a petition for alternative dispute resolution the Department and the Provider shall attempt to amicably resolve the
dispute through negotiations. Timely delivery of a petition for alternative dispute resolution and completion of the negotiation process shall be a condition
precedent to any legal action by the Provider concerning this contract. After timely delivery of a petition for alternative dispute resolution, the parties may
employ any dispute resolution procedures described in the Attachment ! or other attachment, or mutually agree to an alternative binding or nonbinding
dispute resolution process, the terms of which shall be reduced to writing and executed by both parties. Completion of such agreed process shall be
deemed to satisfy the requirement for completion of the negotiation process. This provision shall not limit the parties’ rights of termination under Section
30.

33. Other Terms

a, _ Except where otherwise provided in this contract, communications between the parties regarding this contract may be by any commercially
reasonable means. Where this contract calls for communication, in writing, except for notices of termination per Section 30, such communication
includes email, and attachments are deemed received when the email is received.

b. — This contract is executed and entered into in the State of Florida, and shall be construed, performed and enforced in all respects in accordance
with Florida law, without regard to Florida provisions for conflict of laws. Courts of competent jurisdiction in Florida shall have exclusive jurisdiction in
any action regarding this contract and venue shall be in Leon County, Florida. Unless otherwise provided in Attachment | or in any amendment

hereto, any amendment, extension or renewal (when authorized) may be executed in counterparts as provided in Section 46 of the PUR 1000 Form.

¢, Articles which are the subject of or are required to carry out this contract shall be purchased from Prison Rehabilitative Industries and Diversified
Enterprises, Inc., (PRIDE) identified under Chapter 946, F.S., in the same manner and under the procedures set forth in subsections 946.515(2) and
(4), F.S. For purposes of this contract, the Provider shall be deemed to be substituted for the Department insofar as dealings with PRIDE. This
clause is not applicable to subcontractors unless otherwise required by law. An abbreviated list of products/services available from PRIDE may be
obtained by contacting PRIDE at (800) 643-8459.

d. The Provider shall procure any recycled products or materials, which are the subject of or are required to carry out this contract, in accordance
with the provisions of section 403.7065, F.S.

e. The Department is committed to ensuring provision of the highest quality services to the persons we serve. Accordingly, the Department has
expectations that where accreditation is generally accepted nationwide as a clear indicator of quality service, the majority of the Department's
providers will either be accredited, have a plan to meet national accreditation standards, or will initiate a plan within a reasonable period of time.

f. The Department of Economic Opportunity and Workforce Florid: e Provider understands that the Department, the Department of Economic
Opportunity, and Workforce Florida, Inc., have jointly implemented an itive to empower recipients in the Temporary Assistance to Needy Families
Program toventer and remain in gainful employment. The Department encourages Provider participation with the Department of Economic
Opportunity and Workforce Florida.

g. Transitioning Young Adults: The Provider understands the Department's interest in assisting young adults aging out of the dependency system.
The Department encourages Provider participation with the local Community-Based Care Lead Agency Independent Living Program to offer gainful
employment to youth in foster care and young adults transitioning from the foster care system.

h.__ There are no provisions, terms, conditions, or obligations other than those contained herein, and this contract shall supersede all previous
communications, representations, or agreements, either verbal or written between the parties.

i, If any term or provision of this contract is legally determined unlawful or unenforceable, the remainder of the contract shall remain in full force
and effect and such term or provision shall be stricken.

j. Survival of terms. The parties agree that, unless a provision of this Standard Contract, its attachments or incorporated documents expressly
states otherwise as to itself or a named provision, all provisions of this contract concerning obligations of the Provider and remedies available to the
Department are intended to survive the "ending date" or an earlier termination of this contract. The Provider's performance pursuant to such
surviving provisions shall be without further payment, as the contract payments received during the term of this contract are consideration for such
performance.

k. Most Favored Party Status: The Provider represents and warrants that the prices and terms for its services under this contract are no less
favorable to the Department than those for similar services under any existing contract with any other party. The Provider further agrees that, within
ninety (90) days of Provider entering into a contract, contract amendment or offering to any other party services similar to those under this contract
under prices or terms more favorable than those provided in this contract, the Provider will report such prices and terms to the Department, which
prices or terms shall be effective as an amendment to this contract upon the Department's written acceptance thereof. Should the Department
discover such other prices or terms, the same shall be effective as an amendment to this contract retroactively to the earlier of the effective date of
this contract (for other contracts in effect as of that date) or the date they were first contracted or offered to the other party (for subsequent contracts,
amendments or offers) and any payment in excess of such pricing shall be deemed overpayments. Provider shall submit an affidavit no later than
July 31 of each year during the term of this contract attesting that the Provider is in compliance with this provision, as required by section 216.0113,
FS.

|. The Provider will not offer, enter into nor enforce any formal or informal agreement with any person, firm or entity under which the parties agree
to refrain from competing for any future service contract or limit in any manner the ability of either party to obtain employment by or provide services
to the Department or a provider of services to the Department.

m. _ In the event of a conflict between the provisions of the documents, the documents shall be interpreted in the following order of precedence:
i. Attachment! and other attachments, if any;

CF Standard Contract 06/2013 6 Contract LN967


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 19 of 39

07/01/13

ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

(4) Domestic Violence Centers: 90% of adult victims in shelter for more than seventy-two (72)
hours at a certified domestic violence center completing an exit review shall report an
increased knowledge about community resources.

(5) Domestic Violence Centers: 90% of adult victims in shelter for more than seventy-two (72)
hours at a certified domestic violence center completing an exit review shall report an
increased knowledge about strategies to enhance safety.

(6) Domestic Violence Centers: A minimum of 90% of certified domestic violence centers will
receive a score of 85% or higher on the quality assurance monitoring.

(7) Training: A minimum of 75% of training participants will score 75% or higher where
competency exams are administered to determine effectiveness of trainings.

(8) STOP Victim Services: 80% of the projected number of victims shall receive services.

(9) STOP Law Enforcement Services: 80% of arrests (domestic violence, sexual assault,
stalking) shall result in being filed for prosecution.

(10)STOP States Attorney Services: 80% of domestic violence, sexual assault, or stalking cases
filed will result in prosecution.

(11) STOP Court Services: 80% of family court judges, case managers and domestic violence
coordinators will receive educational information through training opportunities, printed
materials and other means of technical assistance.

Projects funded with STOP funds may select from items (8) — (11) above for the appropriate

performance measure for the project they are performing.

Description of Performance Measurement Terms.

(1) Domestic Violence Centers, Adult and Child Victims - The number of adults, as the head of
the family unit, leaving shelter after seventy-two (72) hours.

(2) Domestic Violence Centers, Family Safety and Security Plan - A tool developed to help keep
the family safe under dangerous domestic violence situations.

Performance Evaluation Methodology.

(1) Mathematical Formula.

(a) Domestic Violence Centers: The numerator is the number of adult victims leaving
shelter, as the head of the family unit, at a certified domestic violence center under
subcontract after seventy-two (72) hours with a family safety and security plan. The
denominator is the number of adult victims, as the head of the family unit, leaving
shelter after seventy-two (72) hours.

(b) Domestic Violence Centers: The numerator is the number of adult victims leaving
shelter, as the head of the family unit, at a certified domestic violence center under
subcontract after seventy-two (72) hours with a case/service management plan. The

(c) Domestic Violence Centers: The numerator is the number of children leaving shelter at
a certified domestic violence center under subcontract after seventy-two (72) hours with
an assessment having been conducted. The denominator is the number of children
leaving shelter after seventy-two (72) hours.

(d) Domestic Violence Centers: The numerator is the number of adult victims leaving
shelter after seventy-two (72) hours at a certified domestic violence center that
completed an exit review and reported an increased knowledge about community
resources. The denominator is the number of adult victims leaving shelter after seventy-
two (72) hours that completed an exit review.

(e) Domestic Violence Centers: The numerator is the number of adult victims leaving
shelter after seventy-two (72) hours at a certified domestic violence center that
completed an exit review and reported an increased knowledge about strategies to
enhance safety. The denominator is the number of adult victims leaving shelter after
seventy-two (72) hours that completed an exit review.

(f) Domestic Violence Centers: The numerator is the number of certified domestic
violence centers that scored 85% or higher on the quality assurance monitoring. The
denominator is the number of certified domestic violence centers monitored.

(g) Training: The numerator is the number of training participants who scored 75% or
higher on competency exams administered. The denominator is the total number of
training participants that took the competency based exams.

19

———————denominator is the number of adult victims leaving shelter after seventy-two (72) hours:


\
i
|

Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 9 of 39

07/01/13 ATTACHMENT I Contract #LN967
Florida Coalition Against Domestic Violence

A. Services to be Provided.
1. Definition of Terms.
a. Contract Terms.
(1) Contract terms used in this document can be found in the Department’s Glossary of Contract
Terms, which is incorporated herein by reference, maintained in the contract manager's file,
and located at the following website:
-http:/Avww.def.state. fl. us/admin/contracts/docs/GlossaryofContractTerms. pdf
Contract Manager - The Department employee, identified in the Standard Contract, Section
6.c., responsible for enforcing the compliance with administrative and programmatic terms
and conditions of the contract. The contract manager is the primary point of contact through
which all contracting information flows between the Department and the Provider. The
contract manager is responsible for the day-to-day contract oversight, including approval of
contract deliverables and invoices. All actions related to the contract shall be initiated by or
coordinated with the contract manager. See s. 402.7305, F.S.
Information Technology Resources - Equipment, data or word processing hardware,
software, programs, services, contracted personnel, facilities, network, infrastructure,
maintenance, or technology-related training. Equipment, data or word processing hardware,
software does not include non-expendable property.

(4) Provider Representative — The individual identified in the Standard Contract, Section 6.d., is
the sole point of contact for the Department's contract manager for all issues related to the
contract. The sole point of contact and administration of the program responsibilities include,
but are not limited to, submission of accurate and timely deliverables and reports,
submission of accurate and timely invoices, management of the project to ensure that all the
specified tasks and activities are thoroughly and timely completed, assignment and
supervision of staff, participation in all conference calls and on-site and off-site meetings with
the contract manager.

b. Program or Service Specific Terms.

(1) Institutional Oversight of Human Subject Research and Institutional Review Board
Definitions:

(a) | Human Subject - An individual about whom an investigator (whether professional or
student) conducting research obtains data. "Individual" includes any living person.
This means specifically any employee of, or any person being served by the
Department or its contracted providers. "Data" includes any information obtained
through intervention, observation, or interaction with the individual. "Data" also

(2

(3

—_ includes any private identifiable information, even in the absence of intervention or

interaction with the individual.

(b) Private Identifiable Information - Includes any information that may be linked to the
identity of the subject as defined by HIPAA (e.g., Social Security Number, birth date,
agency case number, address, health plan number, other demographic information,
etc.). For the purposes of human subject research, it also includes information about
any behavior that occurs in a setting in which an individual can reasonably expect that
no observation or recording is taking place.

(c) | Research — A systematic investigation, including research development, testing and
evaluation, designed to develop or contribute to generalizable knowledge.

2. General Description.

a. General Statement. Through this contract, the Provider will deliver and manage services for the
State’s domestic violence program. Services under this contract include, but are not limited to,
the administration of contracts and grants, implementation of special projects, provision of
training and technical assistance to certified domestic violence centers and allied professionals,
prevention, research and evaluation, and educational programs for professionals and the general
public. The Provider will also implement statutory directives contained in Chapter 39, Florida
Statutes (F.S.), related to the domestic violence program. The Provider will administer contracts
with certified domestic violence centers providing domestic violence services with funding under
this contract. The parties acknowledge that, with the exception of domestic violence hotline
services provided to any victims of domestic violence, the Provider does not provide any direct


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 25 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

d. Any incident resulting in a serious injury or illness that requires the response of law enforcement,
emergency. medical services, paramedics, or firefighters and is a result of conditions at the
center that pose a serious risk of imminent harm to the health or safety of clients.

e. Any outbreak of a communicable disease in the shelter facility that requires implementation of
control procedures or a quarantine order issued by the State Health Officer or county health
Department.

f. As well as, any action by a client, their dependent, an employee, or a volunteer, that results in an
inquiry by public media, the Legislature, or the Office of the Governor.

g. The Provider shall immediately report such information to the Department as soon as practical
and in no event more than twenty four (24) hours after receiving notice from its subcontractor.
Providers registered as advocates under s. 39.905, F.S. will comply with the provisions of s.
90.5036, F.S., when reporting the incident. The Provider shall submit all incident reports via
electronic mail to the Department's contract manager and other designated Department staff as
identified in writing by the Department's contract manager.

h. The Provider shall ensure that its employees immediately report knowledge or reasonable
suspicion of abuse, neglect or exploitation of a child, aged person, or disabled adult to the Florida
Abuse Hotline as required by Chapter 39 and 415, F.S. The Provider shall also include language
in all of its subcontracts requiring subcontractors and their employees to immediately report
knowledge or reasonable suspicion of abuse, neglect or exploitation of a child, aged person, or
disabled adult to the Florida Abuse Hotline as required by Chapter 39 and 415, F.S.

5. Civil Rights/Nondiscrimination Requirements for Department of Justice funded contracts.

a. Federal Civil Rights/Nondiscrimination requirements may include the Omnibus Crime Control
and Safe Streets Act of 1968 (42 U.S.C § 3789d); the VOCA (42 U.S.C. § 10604(e)); the
Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights
Act of 1964 (42 U.S.C. 2000d); the Rehabilitation Act of 1973 (29 U.S.C. 794); the Americans
with Disability Act of 1990 (42 U.S.C. 12131-34); the Education Amendments of 1972 (20 U.S.C.
1681, 1683, 1685-86); the Age Discrimination Act of 1975 (42 U.S.C. 6101-07); 28 C.F.R. pt. 42
(U.S. Department of Justice Regulations — Nondiscrimination; Equal Employment Opportunity;

| Policies and Procedures); 28 C.F.R. pt. 38 (U.S. Department of Justice Regulations — Equal

i Treatment for Faith-based Organizations); and Ex. Order 13279 (equal protection of the laws for

faith-based and community organizations). The subrecipient shall not retaliate against

individuals for taking action or participating in action to secure rights protected by these laws.

| b. Inthe event a federal or state court or federal or state administrative agency makes a finding of

discrimination after a due process hearing on the grounds of race, color, religion, national origin,

_ 9 sex-against-a recipient of funds, the recipient will forward a copy of the finding to the Office for——

: Civil Rights (OCR), Office of Justice Programs and the Department of Children and Families
(DCF).

c. Recipient will provide an Equal Employment Opportunity Plan (EEOP) to the OCR, Office of
Justice Programs and the DCF, if required to maintain one; otherwise, it will provide a
certification to the OCR, Office of Justice Programs and the DCF that it has a current EEOP on
file, if required to maintain one. An EEOP is not required if the grantee agency is receiving less
than $25,000; the grantee agency is a non-profit organization; or the grantee agency has less
than fifty (50) employees, regardless of the amount of the award. For more information visit
http:/Awww.ojp.usdoj.gov/ocr/.

d. As clarified by Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination on the basis of Limited English Proficiency (LEP). To ensure compliance with the
Omnibus Crime Control and Safe Streets Act of 1968 and Title VI of the Civil Rights Act of 1964,
recipient must take reasonable steps to ensure that LEP persons have meaningful access to
your programs. Meaningful access may entail providing language assistance services, including
oral and written translation, where necessary. Recipient is encouraged to consider the need for
language services for LEP persons served or encountered both in developing your budgets and
in conducting your programs and activities. Additional assistance and information can be found

at http://www.lep.gov.

25



| Filing # 104325359 LANEY BSE DOSO'OT: 1 PUB! +4 Filed 03/20/20 Page 1 of 3

Contract No. LN967 EXIUDIL D Client R) Non-Client 1]
2020 CA 000431
FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES STANDARD CONTRACT

THIS CONTRACT is entered into between the Florida Department of Children and Families, hereinafter referred to as the "Department” and Florida
Coalition Against Domestic Violence, Inc., hereinafter referred to as the "Provider’. The Department and Provider agree as follows:

CFDA No. 93.558

1. Purpose. The Department is engaging the Provider for the purpose of delivery and management of services for the State's domestic violence
program including implementation of the statutory directives contained in Chapter 39, F.S. related to the domestic violence program, administration of
contracts and grants, special projects, provision of training and technical assistance to certified domestic violence centers and allied professionals,
prevention, research and evaluation, and educational programs , as further described in Attachment | hereto. The Provider shall perform all tasks and
provide units of deliverables, including reports, findings, and drafts, as specified in this contract. These deliverables must be received and accepted by the
contract manager in writing prior to payment, subject to subsequent audit and review and to the satisfaction of the Department. Unless otherwise provided
in the procurement document, if any, or governing law, the Department reserves the right to add services that are incidental or complimentary to the
original scope of services.

2. _ Effective and Ending Dates. This contract shall be effective on July 1, 2013 or the last date executed by a party, whichever is later. The
performance period under this contract shall commence on July 1, 2013 or the effective date of this contract, whichever is later, and shall end at midnight,
Eastern time, on June 30, 2016 subject to the survival of terms provisions of Section 33,j hereof.

3. Payment for Services. The Department shall pay for contracted services performed by the Provider on and after the effective date of this contract
according to the terms and conditions of this contract of an amount not to exceed $33,552,242.00 or the rate schedule, subject to the availability of funds
and satisfactory performance of all terms by the Provider. The State of Florida's performance and obligation to pay under this contract is contingent upon
an annual appropriation by the Legislature. Any costs or services paid for under any other contract or from any other source are not eligible for payment
under this contract.

4. Contract Document. The Provider shall provide services in accordance with the terms and conditions specified in this contract including its
attachments, |, Il, Ill and any exhibits referenced in said attachments, together with any documents incorporated by reference, which contain all the terms
and conditions agreed upon by the parties. The definitions found in the Standard Contract Definitions, located at
http://www.def.state.fl.us/admin/contracts/docs/GlossaryofContractTerms.pdf are incorporated into and made a part of this contract. The PUR 1000 Form
(10/06 version) is hereby incorporated into and made a part of this contract. Sections 1.d., 2-4, 6, 8-13, 20, 23, 27 and 31 of the PUR 1000 Form are not
applicable to this contract. In the event of any conflict between the PUR 1000 Form and any other terms or conditions of this contract, such other terms or
conditions shall take precedence over the PUR 1000 Form.

5. Compliance with Statutes, Rules and Regulations. In performing its obligations under this contract, the Provider shall without exception be aware
of and comply with all state and federal laws, rules and regulations relating to its performance under this contract as they may be enacted or amended
from time-to-time, including but not limited to those described in Section 35 of this contract.

6. Official Payee and Party Representatives

a. The Provider's name, as shown above, and mailing address of the c. The name, address, telephone number and e-mail address of the
official payee to whom the payment shall be made are: contract manager for the Department for this contract is:
Name: Florida Coalition Against Domestic Violence, Inc. Name: Tammy Rodgers
Address: 425 Office Plaza Drive Address: 1317 Winewood Boulevard
City: Tallahassee State:FL Zip Code:32301 City: Tallahassee State: FL Zip Code: 32399-0700
Phone: (850) 425-2749 Phone: (850) 717-4392
ext: ext:
e-mail:
b. The name of the contact person and address, telephone, and e- d. The name, address, telephone number and e-mail of the
mail address where financial and administrative records are representative of the Provider responsible for administration of the
maintained are: program under this contract is:
Name: Patricia Duarte Name: Sandy Barnett
Address: 425 Office Plaza Drive Address: 425 Office Plaza Drive
City: Tallahassee State:FL Zip Code:32301 City: Tallahassee State:FL Zip Code:32301
Phone: (850) 425-2749 Phone: (850) 425-2749
ext: ext:
e-mail: duarte_patricia@fcadv.org e-mail:barnett_sandy@fcadv.org

Upon change of representatives (names, addresses, telephone numbers or e-mail addresses) by either party, notice shall be provided in writing to the
other party and the notification attached to the originals of this contract.

7. Inspections and Corrective Action. The Provider shall permit all persons who are duly authorized by the Department to inspect and copy any
records, papers, documents, facilities, goods and services of the Provider which are relevant to this contract, and to interview any clients, employees and
subcontractor employees of the Provider to assure the Department of the satisfactory performance of the terms and conditions of this contract. Following
‘such review, the Department will deliver to the Provider a written report of its findings, and may direct the development, by the Provider, of a corrective
action plan where appropriate. The Provider hereby agrees to timely correct all deficiencies identified in the Department's written report. This provision
will not limit the Department's termination rights under Section 30.

8. Independent Contractor, Subcontracting and Assignments.

a. _ In performing its obligations under this contract, the Provider shall at all times be acting in the capacity of an independent contractor and not as
an officer, employee, or agent of the State of Florida, except where the Provider is a state agency. Neither the Provider nor any of its agents,

CF Standard Contract 06/2013 1 Contract LN967


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 12 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

(1) The Provider shall deliver or coordinate service delivery, monitoring, and quality assurance of
all subcontracts entered into by the Provider under this contract. The Provider shall develop
and maintain written procedures for monitoring of subcontracts. Any amendments to these
procedures shall be approved by the contract manager and available upon request to the
contract manager and to state and federal monitors and auditors. The Provider shall have
corrective action plans designed to improve quality of services for subcontractors.

The Provider is not required to obtain subcontract approval as required in the Standard

Contract, Section 8., if the subcontractor or its authorized representative submits an affidavit

stating that the subcontractor:

(a) is not currently barred, suspended, or otherwise prohibited from doing business with any
government or non-government entity and has not been barred, suspended, or otherwise
prohibited from doing business with any government entity within the last five (5) years;

(b) is not under investigation or indictment for criminal conduct, nor has been convicted of
any crime which would adversely reflect on their ability to provide services to vulnerable
populations, including, but not limited to, abused or neglected children, or which
adversely reflects their ability to properly handle public funds;

(c) is not currently involved, nor has been involved within the last two (2) years, in any
litigation as a party opponent to the Department or the United States Departments of
Justice or Health and Human Services;

(d) has not had a contract terminated by the Department for a failure to satisfactorily perform
or for cause; or

(e) has not been notified by the Department or any other governmental entity that it has
failed to implement a corrective action plan within the last three (3) state fiscal years after
having received due notice.

(3) | A copy of each executed subcontract shall be provided to the contract manager within

thirty (30) calendar days following the effective date of each subcontract. Other than the

i advance payment to the Provider, payment shall not be authorized until the contract

| manager is in receipt of each executed subcontract.

(4) The Department's agreement to allow these services to be subcontracted does not in any
way alter the Provider's responsibility to the Department for all work performed under this
contract.

(5) Pursuant to Executive Order 2011-116, the subcontractor at any tier level must comply with
the E-Verify clause as subject to the same requirements as the prime contractor.

3. Service Location and Equipment.

a._Service Delivery Location. a

(1) The Provider's administrative offices shall be located at the address specified in the
Standard Contract, Section 6.

(2) Services shall be provided in the jurisdictions, circuits and counties covered by the respective
agencies that will deliver services.

b. Local Tallahassee Service Times.

(1) Domestic Violence Hotline services shall be available to respond to calls twenty-four (24)
hours a day, seven (7) days a week.

(2) Legal hotline services shall be available to respond to calls from 9:00 AM to 4:00 PM Monday
through Friday.

(3) Services at certified domestic violence centers shall be provided twenty-four (24) hours a
day, seven (7) days a week.

(4) All other services shall be provided during regular business hours or as is customary for the
services provided.

c. Changes in Location. The Provider shall notify the contract manager, in writing, thirty (30)
calendar days in advance of any changes in the street or mailing address, telephone number,
electronic mail address, or facsimile number that affects the Department's ability to contact the
Provider.

d. Equipment.

(1) Equipment and property may be purchased in accordance with Sections D.6. and D.7.,
Property and Information and Technology Resources.
(2) Equipment and property dispositions for subcontractors.

(2)

12



Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 11 of 39

07/01/13

(7)
(8)
(9)

(10)

(11)

(12)

(13)
(14)

(15)
(16)

(17)

ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

The services to be provided may include but are not limited to the following:
24/7 domestic violence hotline

Temporary emergency shelter

Service (case) management

Counseling

Assessment and appropriate referral of resident children
Information and referral

Education Services for Community Awareness
Prevention services

Training for law enforcement personnel

Operate : a statewide toll-free linguistically appropriate domestic violence hotline for
survivors of domestic violence.

Operate a legal hotline that provides legal advice and referral on issues related to
domestic violence, dating violence, sexual assault, and stalking.

Create and support partnership projects with law enforcement, courts, social service
organizations, legal service providers, economic justice initiatives, culturally specific
service organizations, and others whose work impacts survivors of domestic violence,
dating violence, sexual assault, and stalking.

Provide training and technical assistance services regarding domestic violence, dating
violence, sexual assault, stalking and other related issues to Florida’s certified domestic
violence centers.

Provide training and technical assistance regarding domestic violence, dating violence,
sexual assault, and stalking to advocates, courts, law enforcement, civil and criminal
attorneys, social service providers, allied organizations, criminal justice system, and other
organizations.

Provide leadership and coordinate the efforts of the Statewide Fatality Review Team and
provide technical assistance to local fatality review teams.

Maintain a clearinghouse of information and resources.

Collect statutorily mandated data and other relevant information for the creation and
distribution of an annual report to the Florida Legislature.

Monitor state, federal, and contract related compliance through the use of a
comprehensive administrative and programmatic monitoring process.

Evaluate centers to determine compliance with certification minimum standards, create a
corrective action plan to address any certification issues, and monitor centers for
compliance with the corrective action plan.

Provide training, technical assistance, and guidance on issues related to the

$0} 2|N] > }on) -B) oo] No]

(20)

administration and management of services and contracts for Florida’s certified domestic
violence centers and organizations.

Maintain a database containing information of the status of domestic violence advocate-
victim privilege described in ss. 90.5036, Florida Statutes.

Collaborate with the Florida Prosecuting Attorney's Association (FPAA) for the provision
of training, technical assistance, and educational services in compliance with the
approved application for the United States Department of Justice, Office on Violence
Against Women, GTEA project.

Conduct the grant review process for the Capital Improvement RFP and render award
decisions within sixty (60) days of the effective date of SB1852.

2. Staffing Requirements.

a. Staffing Levels. The Provider shall determine the staffing levels to consistently and reliably
deliver the required services.

b. Staffing Changes. Upon change or vacancy in the President/CEO or the Provider
Representative specified in the Standard Contract, Section 6., the Provider shall notify the
Department's contract manager within two (2) weeks of the change or vacancy. The notification
shall identify the person(s) assuming the responsibilities of the position vacated. When the
position is filled, the Provider shall notify the Department's contract manager in writing of the
identity of the new President/CEO or Provider representative.

c. Professional Qualifications. The Provider shall determine the minimum qualifications of staff.

d. Subcontractors.

11


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Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 8 of 39

g. Support to the Deaf or Hard-of-Hearing

i, The Provider and its subcontractors, where direct services are provided, shall comply with section 504 of the Rehabilitation Act of 1973, 29
U.S.C. 794, as implemented by 45 C.F.R. Part 84 (hereinafter referred to as Section 504), the Americans with Disabilities Act of 1990, 42 U.S.C.
12131, as implemented by 28 C.F.R. Part 35 (hereinafter referred to as ADA), and CFOP 60-10, Chapter 4, entitled “Auxiliary Aids and Services
for Customers or Companions who are Deaf or Hard of Hearing.”

ji, If the Provider or any of its subcontractors employs fifteen (15) or more employees, the Provider shall designate a Single Point of Contact
(one per firm) to ensure effective communication with customers or companions who are deaf or hard of hearing, in accordance with Section 504
of the ADA, and CFOP 60-10, Chapter 4. The Provider's Single Point of Contact and that of its Subcontractors will process the compliance data
into the Department's HHS Compliance reporting Database at https://fs16.formsite.com/defuser/form3/secure index.html, by the 5" working day
of the month, covering the previous month's reporting, and forward confirmation of submission to the contract manager. The name and contact
information for the Provider's Single Point of Contact shall be furnished to the Department's grant or contract manager within fourteen (14)
calendar days of the effective date of this requirement.

iii. The Provider shall contractually require that its subcontractors comply with Section 504, the ADA, and CFOP 60-10, Chapter 4. A Single
Point of Contact shall be required for each subcontractor that employs fifteen-(15) or more employees. This Single Point of Contact will ensure
effective communication with customers or companions who are deaf or hard of hearing in accordance with Section 504 and the ADA and
coordinate activities and reports with the Provider's Single Point of Contact.

iv. The Single Point of Contact shall ensure that employees are aware of the requirements, roles and responsibilities, and contact points
associated with compliance with Section 504, the ADA, and CFOP 60-10, Chapter 4. Further, employees of providers and its subcontractors
with fifteen (15) or more employees shall attest in writing that they are familiar with the requirements of Section 504, the ADA, and CFOP 60-10,
Chapter 4. This attestation shall be maintained in the employee's personnel file.

v. The Provider's Single Point of Contact will ensure that conspicuous Notices which provide information about the availability of appropriate
auxiliary aids and services at no-cost to the customers or companions who are deaf or hard of hearing are posted near where people enter or
are admitted within the agent locations. Such Notices must be posted immediately by providers and subcontractors. The approved Notices can
be downloaded through the Internet at: http:/www.def.state.fl.us/admin/ig/civilrights.shtml

vi. The Provider and its subcontractors shall document the customer's or companion’s preferred method of communication and any requested
auxiliary aids/services provided in the customer's record. Documentation, with supporting justification, must also be made if any request was not
honored or was denied. The Provider shall distribute the Customer Feedback form to customer or companion for completion and submission to
the Department of Children and Families Office of Civil Rights.

vii. If the customer or companion is referred to other agencies, the Provider must ensure that the receiving agency is notified of the customer's
or companion’s preferred method of communication and any auxiliary aids/service needs.

The Department requires each contract/subcontract provider agency's direct service employees to complete the online training: Serving our
Customers who are Deaf or Hard of Hearing, (as requested of all Department employees) and sign the Attestation of Understanding. Direct service
employees will also print their certificate of completion, attach it to their Attestation of Understanding, and maintain them in their personnel file.

By signing this contract, the parties agree that they have read and agree to the entire contract, as described in Section 4.

IN WITNESS THEREOF, the parties hereto have caused this 39 page contract to be executed by their undersigned officials as duly authorized.

PROVIDER: Florida Coalition Against Domestic Violence, Inc. FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES

Signature: ; Signature:

Print‘Type t) { ) ( \ Print/Type

Name: Tiffany Ci Name: Cyadee Ddom

Title: President/CEO. “ Title: Director, Domestic Violence Program
Date: Wlawl1 013 Date: G\20|2013

STATE AGENCY 29 DIGIT FLAIR CODE:

Federal Tax ID # (or SSN): 59-2055476 Provider Fiscal Year Ending Date: 06/30.

CF Standard Contract 06/2013 8 Contract LN967


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 22 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
6. | 1. Completion and Delivery of all tasks and | 04/30/14 for | $2,796,020.17 1 $2,796,020.17
activities as documented through 03/14

completion and delivery of the Monthly
Activity Report, Exhibit A

2. STOP Violence Against Women Act
Federal Annual Progress Reports

3. STOP Violence Against Women Act
Federal Annual STOP Administrators

Report
7. | Completion and Delivery of all tasks and 1. 05/30/14 | $2,796,020.17 2 $5,592,040.34
activities as documented through for 04/14
completion and delivery of the Monthly 2. 06/30/14
Activity Report, Exhibit A for 05/14
8. | 1. Completion and Delivery of all tasks and | 08/30/14 for | $2,796,020.13 1 $2,796,020.13
activities as documented through 06/14

completion and delivery of the Monthly
Activity Report, Exhibit A

2. Service Data Report

3. GTEA Federal Progress Report for
01/01/14 through 06/30/14

$33,552,242.00

TOTAL for SFY 13-14

(3) For the period of July 1,2014 through June 30, 2015, the service units at the unit prices and
limits are to be determined and will be amended into this contract at the beginning of the SFY
14-15.

(4) For the period of July 1, 2015 through June 30, 2016, the service units at the unit prices and
limits are to be determined and will be amended into this contract at the beginning of SFY
15-16.

(5) Invoice Requirements.

(a) Excluding the June monthly payment that is addressed in Section (5)(b) below, the
Provider shall request payment on a monthly basis through submission of a properly
completed invoice, Monthly Request for Payment, Exhibit B, within thirty (30) calendar
days following the end of the month for which payment is being requested.

(b) For the June monthly payment and/or final request for payment for a SFY, the Provider
shall request payment by August 30 of the same year through submission of a properly
completed invoice, Monthly Request for Payment, Exhibit B. If the Provider fails to do

9, all rights to the June monthly payment and/or final payment for the SFY are ———
forfeited, and the Department shall not honor any payment requests for the associated
SFY submitted after the aforesaid time period.

(c) Payments may be authorized only for service units on the invoice, which are in accord
with the above list, and other terms and conditions of this contract. The service units for
which payment is requested may not either by themselves, or cumulatively by totaling
service units on previous invoices, exceed the total number of units authorized by this
contract.

(d) Notwithstanding the provisions of s. 215.422(1), F.S., the Department shall have ten
(10) working days to inspect and approve the Request for Payment.

(6) Subject to the availability of funds, the Provider may request an advance for the first three (3)
months of each state fiscal year for the entire term of the contract, based upon anticipated
cash needs of the first three (3) months of the state fiscal year, in accordance with the
advance payment table in below Paragraph C.1.a.(7).

(7) Advance Payment Schedule.

MONTH TYPE OF BASED ON Annual
REQUEST DATE OF
SUBMISSION
July, August, | Advance July, August, September Anticipated July 1
September Cash Needs Budget
July Request for Payment July Unit Price. August 30
August Request for Payment. August Unit Price September 30

22



Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 39 of 39

Contract #LN967
Florida Coalition Against Domestic Violence, Inc.
ATTACHMENT III

PART III: REPORT SUBMISSION

Any reports, management letters, or other information required to be submitted to the department pursuant
to this agreement shall be submitted within 180 days after the end of the provider’s fiscal year or within 30
days of the recipient’s receipt of the audit report, whichever occurs first, directly to each of the following
unless otherwise required by Florida Statutes:

A. Contract manager for this contract (1 copy)
Tammy Rodgers
Department of Children and Families
Domestic Violence Program (PDDV)
1317 Winewood Blvd., Bldg. 3, Rm 324
Tallahassee, FL 32399-0700
B. Department of Children & Families (1 electronic copy and management letter, if issued )
Office of the Inspector General
Single Audit Unit
Building 5, Room 237
1317 Winewood Boulevard
Tallahassee, FL 32399-0700
Email address: single_audit@def.state.fl.us
C. Reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by Part I of this agreement shall be submitted, when required by Section .320(d), OMB
Circular A-133, as revised, by or on behalf of the recipient directly to the Federal Audit Clearinghouse
using the Federal Audit Clearinghouse’s Internet Data Entry System at:
http://harvester.census.gov/fac/collect/ddeindex.html
and other Federal agencies and pass-through entities in accordance with Sections .320(e).and (£),
OMB Circular A-133, as revised.

D. Copies of reporting packages required by Part II of this agreement shall be submitted by or on behalf
of the recipient directly to the following address:
Auditor General
Local Government-Audits/342
Claude Pepper Building, Room 401

TIT West Madison Street ~
Tallahassee, Florida 32399-1450
Email address: flaudgen_localgovt@aud.state.fl.us

Providers, when submitting audit report packages to the department for audits done in accordance with
OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit or for-profit
organizations), Rules of the Auditor General, should include, when available, correspondence from the
auditor indicating the date the audit report package was delivered to them. When such correspondence is
not available, the date that the audit report package was delivered by the auditor to the provider must be
indicated in correspondence submitted to the department in accordance with Chapter 10.558(3) or Chapter
10.657(2), Rules of the Auditor General.

PART IV: RECORD RETENTION

The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement
for a period of six years from the date the audit report is issued and shall allow the department or its
designee, Chief Financial Officer or Auditor General access to such records upon request. The recipient
shall ensure that audit working papers are made available to the department or its designee, Chief Financial
Officer or Auditor General upon request for a period of three years from the date the audit report is issued,
unless extended in writing by the department.

CF 1120 (12/14/2011) 39


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 28 of 39

07/01/13 ATTACHMENT | Contract #LN967

11.

12.

13.

14,

15.

Florida Coalition Against Domestic Violence

contract per Section 30. and requisition of services from an alternate source. Any payment made in
reliance on the Provider's evidence of performance, which evidence is subsequently determined to
be erroneous, will be immediately due as an overpayment in accordance with Section 22. above
(Standard Contract), entitled “Overpayments’ to the extent of such error.
The following termination provisions apply to this Contract. Section 30.a. of the Standard
Contract is revised to read as follows:
This contract may be terminated by either party without cause upon no less than ninety (90) calendar
days notice in writing to the other party unless a sooner time is mutually agreed upon in writing. Said
notice shall be delivered by U.S. Postal Service or any expedited delivery service that provides
verification of delivery or by hand delivery to the contract manager or the representative of the
Provider responsible for administration of the program.
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List
The Provider agrees to refrain from any of the prohibited business activities with the Governments of
Sudan and Iran as described in s.215.473, F.S. Pursuant to section s.287.135(5), F.S., the
Department may immediately terminate this contract for cause if the Provider is found to have
submitted a false certification or if the Provider is placed on the Scrutinized Companies with Activities
in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List
during the term of the contract.
Special Conditions for Department of Justice (DOJ) STOP and GTEA Funding
For STOP and GTEA funding provided, the Provider agrees to comply with the administrative and
financial requirements and special conditions as set forth for subrecipients in applicable grant
award(s) to the Department from the Department of Justice.
Department of Health and Human Services, Family Violence Prevention and Services Act
(FVPSA) Funding
For FVPSA funding provided, the Provider agrees to comply with the administrative and financial
requirements and assurances of compliance with grant requirements as set forth in applicable grant
award(s) to the Department from the Department of Health and Human Services.
The statutory authority for this program is sections 301-313 of the Family Violence Prevention and
Services Act, as amended by Section 201 of the Child Abuse Prevention and Treatment Act
(CAPTA) Reauthorization Act of 2010, Pub. L. 111-320.
Employment Eligibility Verification
(a) Definitions. As used in this clause—
“Employee assigned to the contract” means all persons employed during the contract term by the
provider to perform work pursuant to this contract within the United States and its territories, and

ail persons (including subcontractors) assigned by the provider to perform work pursuant to the ~~

contract with the department.

“Subcontract” means any contract entered into by the Provider and a subcontractor pursuant to
which the subcontractor provides services for performance of a portion of this contract.

“Subcontractor” means any person or entity that subcontracts with the Provider to provide
services to the Provider in its performance of this contract.

(b) Enrollment and verification requirements.

(1) The Provider shall—
(i) Enroll. Enroll as a provider in the E-Verify program within thirty (30) calendar days of
contract award;
(ii) Verify all new employees. Within ninety (90) calendar days of enrollment in the E-Verify
program, begin to use E-Verify to initiate verification of employment eligibility. All new
employees assigned by the Provider/subcontractor to perform work pursuant to the contract
with the DCF shall be verified as employment eligible within three (3) business days after the
date of hire; and

(2) The Provider shall comply, for the period of performance of this contract, with the requirement
of the E-Verify program enrollment.
(i) The Department of Homeland Security (DHS) or the Social Security Administration (SSA)
may terminate the Provider's enrollment and deny access to the E-Verify system in

28


_—_s

Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 4 of 39

Provider or its independent auditor discovers that an overpayment has been made, the Provider shall repay said overpayment immediately without prior
Notification from the Department. In the event that the Department first discovers an overpayment has been made, the contract manager, on behalf of the
Department, will notify the Provider by letter of such findings. Should repayment not be made forthwith, the Provider will be charged interest at the lawful
rate of interest on the outstanding balance after Department notification or Provider discovery. Payments made for services subsequently determined by
the Department to not be in full compliance with contract requirements shall be deemed overpayments. The Department shall have the right to offset or
deduct from any amount due under this contract at any time any amount due to the Department from the Provider under this or any other contract or
agreement and payment otherwise due under this contract will be deemed received regardless of such offset.

23. Payment on Invoices. Pursuant to section 215.422, F.S., the Department has five (5) working days to inspect and approve goods and services,
unless the bid specifications, purchase order, or this contract specify otherwise. With the exception of payments to health care providers for hospital,
medical, or other health care services, if payment is not available within forty (40) days, measured from the latter of the date a properly completed invoice
is received by the Department or the goods or services are received, inspected, and approved, a separate interest penalty set by the Chief Financial
Officer pursuant to section 55.03, F.S., will be due and payable in addition to the invoice amount. Payments to health care providers for hospital, medical,
or other health care services, shall be made not more than thirty-five (35) days from the date eligibility for payment is determined. Financial penalties will
be calculated at the daily interest rate of .03333%. Invoices returned to a Provider due to preparation errors will result in a non-interest bearing payment
delay. Interest penalties less than one (1) dollar will not be paid unless the Provider requests payment. Payment shall be made only upon written
acceptance by the Department and shall remain subject to subsequent audit or review to confirm contract compliance.

24. Vendor Ombudsman. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this office are found
in section 215.422, F.S., which include disseminating information relative to prompt payment and assisting vendors in receiving their payments in a timely
manner from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516.

25. Records, Retention, Audits, Inspections and Investigations.

a. The Provider shall establish and maintain books, records and documents (including electronic storage media) sufficient to reflect all income and
expenditures of funds provided by the Department under this contract.

b. Retention of all client records, financial records, supporting documents, statistical records, and any other documents (including electronic
storage media) pertinent to this contract shall be maintained by the Provider during the term of this contract and retained for a period of six (6) years
after completion of the contract or longer when required by law. In the event an audit is required under this contract, records shall be retained for a
minimum period of six (6) years after the audit report is issued or until resolution of any audit findings or litigation based on the terms of this contract,
at no additional cost to the Department.

c. Upon demand, at no additional cost to the Department, the Provider will facilitate the duplication and transfer of any records or documents
during the term of this contract and the required retention period in Section 25.b.

d. These records shal! be made available at all reasonable times for inspection, review, copying, or audit by Federal, State, or other personnel duly
authorized by the Department.

e. _Atall reasonable times for as long as records are maintained, persons duly authorized by the Department and Federal auditors, pursuant to 45
CFR, section 92.36(i)(10), shall be allowed full access to and the right to examine any of the Provider's contracts and related records and documents,
regardless of the form in which kept.

f. A financial and compliance audit shall be provided to the Department as specified in this contract and in Attachment III.

g. The Provider shall comply and cooperate immediately with any inspections, reviews, investigations, or audits deemed necessary by The Office
of the Inspector General (section 20.055, F.S.).

h. No record may be withheld nor may the Provider attempt to limit the scope of any of the foregoing inspections, reviews, copying, transfers or
audits based on any claim that any record is exempt from public inspection or is confidential, proprietary or trade secret in nature; provided, however,
that this provision does not limit any exemption to public inspection or copying to any such record.

|

26. Public Records. The Provider shall allow public access to all documents, papers, letters, or other public records as defined in subsection
119.011(12), F.S. as prescribed by subsection 119.07(1) F.S., made or received by the Provider in conjunction with this contract except that public records
which are made confidential by law must be protected from disclosure. It is expressly understood that the Provider's failure to comply with this provision
shall constitute an immediate breach of contract for which the Department may unilaterally terminate the contract.

a. Unless exempted by law, all public records are subject to public inspection and copying under Florida’s Public Records Law, Chapter 119, F.S.
Any claim by Provider of trade secret (proprietary) confidentiality for any information contained in Provider's documents (reports, deliverables or
workpapers, etc., in paper or electronic form) submitted in connection with this contract will be waived, unless the claimed confidential information is
submitted in accordance with Section 26.b.

b. The Provider must clearly label any portion of the documents, data, or records submitted that it considers exempt from public inspection or
disclosure pursuant to Florida's Public Records Law as trade secret. The labeling will include a justification citing specific statutes and facts that
authorize exemption of the information from public disclosure. If different exemptions are claimed to be applicable to different portions of the
protected information, the Provider shall include information correlating the nature of the claims to the particular protected information.

c. The Department, when required to comply with a public records request including documents submitted by the Provider, may require the
Provider to expeditiously submit redacted copies of documents marked as trade secret in accordance with Section 26.b. Accompanying the
submission shall be an updated version of the justification under Section 26.b, correlated specifically to redacted information, either confirming that
the statutory and factual basis originally asserted remain unchanged or indicating any changes affecting the basis for the asserted exemption from
public inspection or disclosure. The redacted copy must exclude or obliterate only those exact portions that are claimed to be trade secret. If the
Provider fails to promptly submit a redacted copy, the Department is authorized to produce the records sought without any redaction of proprietary or
trade secret information.

d. The Provider shall be responsible for defending its claim that each and every portion of the redactions of trade secret information are exempt
from inspection and copying under Florida's Public Records Law.

27. Client Information. The Provider shall not use or disclose any information concerning a recipient of services under this contract for any purpose
prohibited by state and federal laws, rules and regulations except with the written consent of a person legally authorized to give that consent or when
authorized by law.

CF Standard Contract 06/2013 4 Contract LN967


Case 4:20-cv-00148-RH-MAF Document 1-4

Filed 03/20/20 Page 15 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
# Title Due Date # Copies Contents
11. | Copies of Executed Within thirty (30) calendar days | Electronic | See Section.B.2.d., Attachment |
Subcontracts following the effective date of
each subcontract
12. | Incident Reports Immediately, as soon as practical, | Electronic | See Section D.4., Attachment |
and no more than twenty four (24)
hours after receiving notice from a
subcontactor
13. | Support of the Deaf or | July 30, 2013 and Electronic | See Section 35.g., Standard Contract.
Hard of Hearing within 30 business days of any Single-Point-of-Contact (SPOC) list for
Single-Point-of- change in any of the specified the Provider and each subcontractor to
Contact List contacts include:
1.SPOC Name
2.Agency Name and Address
3.Telephone and e-mail
4.# agency employees
5.Other data as required by Department
14. | Monthly Support of the | 5” business day of each month Electronic | See Section 35.g., Standard Contract.
Deaf or Hard of for previous month’s activities All data as specified on Department
Hearing Summary reporting website.
Report Electronic copy of report confirmation to
contract manager.
15. | Monthly Scorecard 30” calendar day of each month 1 hard & All data in format as required by the
Report electronic | Department
16. | Monthly Match With each Monthly Request for 1 hard See Exhibit C
Collection Form Payment
17. | Monthly Activity Report | 30" calendar day of each month 1 hard & | See Exhibit A, Monthly Activity Report
for previous month's activities electronic
18. | Sub-Contract Within 30 calendar days of 1 hard & Procedures for monitoring subcontracts
Monitoring Operations | completion of any updates electronic
Plan
19. | Subcontract August 15, annually 1 hard & 1. Subcontractor’s Name
Monitoring Schedule electronic | 2. Date to be monitored
20. | Subcontract 41.The Monitoring Report is due Electronic | 1. Monitoring Report to include:
Monitoring and within 60 calendar days of a. Subcontractor’s name
Certification Reports completion of monitoring b. Monitoring date
- activities. c.Monitor’snameandtitle
2.The Corrective Action d. Program, administrative and fiscal —
Acceptance letter and the Final items monitored
Corrective Action Compliance e. Monitoring findings, and corrective
letter are due within 10 action required, if any
business days after the Provider 2. The Corrective Action Acceptance
approves the subcontractor’s letter and the Final Corrective Action
Corrective Action Compliance. Compliance letter, if applicable
21. | Minimum Standards Within 30 calendar days of 1 hard & | Program and administrative standards
for Certified Domestic | completion of any updates electronic | for certified domestic violence centers
Violence Centers
22. | Property Inventory 1. October 30, annually for 1 hard & | See Section D., Special Provisions,
Report 4* Quarter: July, August, electronic | Property

September

2. January 30, annually for
2" Quarter: October,
November, December

3. April 30, annually for
3" Quarter: January, February,
March

4. August 30, annually for the
Annual Inventory Report or
Closeout Inventory Report
(should the contract terminate)

15



Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 17 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
# Title Due Date # Copies Contents

31. | Response Report for At least five (5) state business Electronic | All information and data for responses
STOP Subgrantee days before the report is due to and corrections for the previous year’s
Data Red Flag Report | VAWA STOP annual report as requested by

VAWA.

32. | Draft Competitive At least five (5) state business Electronic | Draft document to be reviewed by DV
Procurements funded | days before the planned Program prior to advertisement.
by VAWA advertisement release date

33. | Draft Report to the At least ten (10) state business Electronic | 1. An annual summary of activities and
Legislature on the days for Department review findings as specified in s. 39.904, F.S.
Status of Domestic before the Provider prints the 2. A data and trend analysis of services
Violence report provided by certified domestic violence

centers

34. | Final Report to the December 31, annually 50 printed | 1. An annual summary of activities and
Legislature on the copies & 1 | findings as specified in s. 39.904, F.S.
Status of Domestic electronic | 2. A data and trend analysis of services
Violence provided by certified domestic violence

centers

35. | GTEA Federal 41. January 10, annually for the 1 hard & | All GTEA funded activities including
Progress Report previous 6 month service electronic | project activities and accomplishments

period of July 1 through using data collected as required by DOJ.
December 31
2. July 10, annually for the
previous 6 month service
period of January 1 through
June 30

36. | Domestic Violence October 1, annually 1hard& | Results of the annual assessment and
Center Capital Electronic | ranking of capital improvement needs
Improvement Needs conducted with the certified domestic
Assessment Report violence centers.

37. | Documentation for With each Monthly Request for 1 hardor | Copies of the following documents for
Meetings, Trainings, Payment upon completion of a electronic | completed meetings, training events, and
and Webinar Events meeting, training and/or webinar copy webinar deliverables that are included in

deliverable the approved Project Deliverables Plan:
1. Sign-in sheet for in person events or
— computerized list for webinars 01
ns other electronic means a
2. Agenda - including date, title, and
location of event

38. | Written and Video With each Monthly Request for ‘1 hardor | Copies of materials developed with funds
Materials. Payment upon completion of electronic | from the contract for deliverables that are

written or video materials copy included in the approved Project

Deliverables Plan. Materials include, but

are not limited to:

1. Reports

2. Newsletters

3. Brochures

4. Posters

5. Publications

6. Curriculum

7. Videos

8. Materials developed and/or translated
for the Deaf or Hard-of-Hearing

9. PSA's

10.Model Policies

17


| Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 3 of 39

13. Emergency Preparedness Plan. if the tasks to be performed pursuant to this contract include the physical care or supervision of clients, the
Provider shall, within thirty (30) days of the execution of this contract, submit to the contract manager an emergency preparedness plan which shall include
provisions for records protection, alternative accommodations for clients in substitute care, supplies, and a recovery plan that will allow the Provider to
continue functioning in compliance with the executed contract in the event of an actual emergency.

] a. _ For the purpose of disaster planning, the term supervision includes a child who is under the jurisdiction of a dependency court. Children may
q remain in their homes, be placed in a non-licensed relative/non-relative home, or be placed in a licensed foster care setting.

b. No later than twelve months following the Department's original acceptance of a plan and every twelve (12) months thereafter, the Provider shall
submit a written certification that it has reviewed its plan, along with any modifications to the plan, or a statement that no modifications were found
necessary.

c. The Department agrees to respond in writing within thirty (30) days of receipt of the original or updated plan, accepting, rejecting, or requesting
modifications. In the event of an emergency, the Department may exercise oversight authority over such Provider in order to assure implementation
of agreed emergency relief provisions.

14. Intellectual Property. It is agreed that all intellectual property, inventions, written or electronically created materials, including manuals,
presentations, films, or other copyrightable materials, arising in relation to Provider's performance under this contract, and the performance of all of its
officers, agents and subcontractors in relation to this contract, are works for hire for the benefit of the Department, fully compensated for by the contract
amount, and that neither the Provider nor any of its officers, agents nor subcontractors may claim any interest in any intellectual property rights accruing
under or in connection with the performance of this contract. It is specifically agreed that the Department shall have exclusive rights to all data processing
software falling within the terms of section 119.084, F.S., which arises or is developed in the course of or as a result of work or services performed under
this contract, or in any way connected herewith. Notwithstanding the foregoing provision, if the Provider is a university and a member of the State
University System of Florida, then section 1004.23, F.S., shall apply.

a. Ifthe Provider uses or delivers to the Department for its use or the use of its employees, agents or contractors, any design, device, or materials
covered by letters, patent, or copyright, it is mutually agreed and understood that, except as to those items specifically listed in the Special Provisions
of Attachment | as having specific limitations, the compensation paid pursuant to this contract includes all royalties or costs arising from the use of
‘such design, device, or materials in any way involved in the work contemplated by this contract. For purposes of this provision, the term “use” shall
include use by the Provider during the term of this contract and use by the Department its employees, agents or contractors during the term of this
contract and perpetually thereafter.

b. All applicable subcontracts shall include a provision that the Federal awarding agency reserves all patent rights with respect to any discovery or
invention that arises or is developed in the course of or under the subcontract. Notwithstanding the foregoing provision, if the Provider or one of its
‘subcontractors is a university and a member of the State University System of Florida, then section 1004.23, F.S., shall apply, but the Department
shall retain a perpetual, fully-paid, nonexclusive license for its use and the use of its contractors of any resulting patented, copyrighted or trademarked
work products.

15. Real Property. Any state funds provided for the purchase of or improvements to real property are contingent upon the Provider granting to the state
a security interest in the property at least to the amount of the state funds provided for at least five (5) years from the date of purchase or the completion of
the improvements or as further required by law. As a condition of receipt of state funding for this purpose, the Provider agrees that, if it disposes of the
property before the Department's interest is vacated, the Provider will refund the proportionate share of the state's initial investment, as adjusted by
depreciation.

16. Publicity. Without limitation, the Provider and its employees, agents, and representatives will not, without prior Departmental written consent in each
instance, use in advertising, publicity or any other promotional endeavor any State mark, the name of the State’s mark, the name of the State or any state
agency or affiliate or any officer or employee of the State, or any state program or service, or represent, directly or indirectly, that any product or service
provided by the Provider has been approved or endorsed by the State, or refer to the existence of this contract in press releases, advertising or materials
distributed to the Provider's prospective customers.

~~17~ Sponsorship. As required by section 286.25, F.S., if the Provider is a non-governmental organization which sponsors a program financed wholly or
in part by state funds, including any funds obtained through this contract, it shall, in publicizing, advertising, or describing the sponsorship of the program
state: “Sponsored by (Provider's name) and the State of Florida, Department of Children and Families’. If the sponsorship reference is in written material,
the words “State of Florida, Department of Children and Families” shall appear in at least the same size letters or type as the name of the organization.

18. Employee Gifts. The Provider agrees that it will not offer to give or give any gift to any Department employee. As part of the consideration for this
contract, the parties intend that this provision will survive the contract for a period of two years. In addition to any other remedies available to the
Department, any violation of this provision will result in referral of the Provider's name and description of the violation of this term to the Department of
Management Services for the potential inclusion of the Provider's name on the suspended vendors list for an appropriate period. The Provider will ensure
that its subcontractors, if any, comply with these provisions.

19. Invoices. The Provider shall submit bills for fees or other compensation for services or expenses in sufficient detail for proper pre-audit and
post-audit. Where itemized payment for travel expenses is permitted in this contract, the Provider shall submit bills for any travel expenses in accordance
with section 112.061, F.S., or at such lower rates as may be provided in this contract.

20. Final Invoice. The final invoice for payment shall be submitted to the Department no more than 60 days after the contract ends or is terminated. If
the Provider fails to do so, all rights to payment are forfeited and the Department will not honor any requests submitted after the aforesaid time period.

Hl Any payment due under the terms of this contract may be withheld until all reports due from the Provider and necessary adjustments thereto, have been
1 approved by the Department.

21. Financial Consequences. If the Provider fails to meet the minimum level of service or performance identified in this contract, or that is customary for
the industry, the Department will apply financial consequences commensurate with the deficiency. Financial consequences may include but are not limited
to refusing payment, withholding payments until deficiency is cured, tendering only partial payments, applying liquidated damages to the extent that this
contract so provides, imposition of penalties per Section 29, termination of contract per Section 30 and requisition of services from an alternate source.
Any payment made in reliance on the Provider's evidence of performance, which evidence is subsequently determined to be erroneous, will be
immediately due as an overpayment in accordance with Section 22, to the extent of such error.

22, Overpayments. The Provider shall return to the Department any overpayments due to unearned funds or funds disallowed that were disbursed to
the Provider by the Department and any interest attributable to such funds pursuant to the terms and conditions of this contract. In the event that the

CF Standard Contract 06/2013 3 Contract LN967


________ Florida Statutes; ; applicable rules «

Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 38 of 39

Contract #LN967
Florida Coalition Against Domestic Violence, Inc.
ATTACHMENT III

102 Common Rules provisions, recipients agree to maintain records that identify adequately the source and
application of Recovery Act funds. OMB Circular A~102 is available at
http://www. whitehouse.gov/omb/circulars/a102/a102.html.

(b) For recipients covered by the Single Audit Act Amendments of 1996 and OMB Circular A-133,
“Audits of States, Local Governments, and Non-Profit Organizations,”’ recipients agree to separately
identify the expenditures for Federal awards under the Recovery Act on the Schedule of Expenditures of
Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required by OMB Circular A-133. OMB
Circular A-133 is available at http://www.whitehouse.gov/omb/circulars/al33/a133.html. This shall be
accomplished by identifying expenditures for Federal awards made under the Recovery Act separately on
the SEFA, and as separate rows under Item 9 of Part III on the SF-SAC by CFDA number, and inclusion of
the prefix ‘‘ARRA-”’ in identifying the name of the Federal program on the SEFA and

as the first characters in Item 9d of Part III on the SF-SAC.

(c) Recipients agree to separately identify to each subrecipient, and document at the time of subaward and
at the time of disbursement of funds, the Federal award number, CFDA number, and amount of Recovery
Act funds. When a recipient awards Recovery Act funds for an existing program, the information furnished
to subrecipients shall distinguish the subawards of incremental Recovery Act funds from

regular subawards under the existing program.

(d) Recipients agree to require their subrecipients to include on their SEFA information to specifically
identify Recovery Act funding similar to the requirements for the recipient SEFA described above. This
information is needed to allow the recipient to properly monitor subrecipient expenditure of ARRA funds
as well as oversight by the Federal awarding agencies, Offices of Inspector General and the Government
Accountability Office.

PART II: STATE REQUIREMENTS

This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes.

In the event the recipient expends $500,000 or more in state financial assistance during its fiscal year, the
recipient must have a State single or project-specific audit conducted in accordance with Section 215.97,
artment of Financial Services; and Chapters 10.550 (local

governmental entities) or 10. nprofit and for-profit organizations), Rules of the Auditor General. The ~
recipient agrees to provide a copy of the single audit to the Departments Single Audit Unit and its contract
manager. In the event the recipient expends less than $500,000 in State financial assistance during its fiscal
year, the recipient agrees to provide certification to the Department’s Single Audit Unit and its contract
manager that a single audit was not required. _ In determining the state financial assistance expended

during its fiscal year, the recipient shall consider all sources of state financial assistance, including state
financial assistance received from the Department of Children & Families, other state agencies, and other
nonstate entities. State financial assistance does not include Federal direct or pass-through awards and
resources received by a nonstate entity for Federal program matching requirements.

In connection with the audit requirements addressed in the preceding paragraph, the recipient shall ensure
that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters
10.550 or 10.650, Rules of the Auditor General.

The schedule of expenditures should disclose the expenditures by contract number for each contract with
the department in effect during the audit period. The financial statements should disclose whether or not
the matching requirement was met for each applicable contract. All questioned costs and liabilities due the
department shall be fully disclosed in the audit report package with reference to the specific contract
number.

CF 1120 (12/14/2011) 38


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 26 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

6. Property.

a. The word "property" as used in this section means equipment, fixtures, and other tangible
personal property of a nonconsumable and nonexpendable nature, the value or cost of which is
$1,000 or more and the normal expected life of which is 1 year or more, and hardback-covered
bound books that are circulated to students or the general public, the value or cost of which is
$25 or more, and hardback-covered bound books, the value or cost of which is $250 or more.
Each item of property which it is practicable to identify by marking shall be marked in the manner
required by the Auditor General. Each custodian shall maintain an adequate record of property
in his or her custody, which record shall contain such information as shall be required by the
Auditor General. Once each year, on July 1 or as soon thereafter as is practicable, and
whenever there is a change of custodian, each custodian shall take an inventory of property in
his or her custody. The inventory shall be compared with the property record, and all
discrepancies shall be traced and reconciled. All publicly supported libraries shall be exempt
from marking hardback-covered bound books, as required by this section. The catalog and
inventory control records maintained by each publicly supported library shall constitute the
property record of hardback-covered bound books with a value or cost of $25 or more included in
each publicly supported library collection and shall serve as a perpetual inventory in lieu of an
annual physical inventory. All books identified by these records as missing shall be traced and
reconciled, and the library inventory shall be adjusted accordingly.

b. When state property will be assigned to a Provider for use in performance of a contract, the title
for that property or vehicle shall be immediately transferred to the Provider where it shall remain
until this contract is terminated or until other disposition instructions are furnished by the contract
manager. When property is transferred to the Provider, the Department shall pay for the title
transfer. The Provider's responsibility starts when the fully accounted for property or vehicle is

| assigned to and accepted by the Provider. Business arrangements made between the Provider
|
|

and its subcontractors shall not permit the transfer of title of state property to subcontractors.

While such business arrangements may provide for subcontractor participation in the use and

maintenance of the property under their control, the Department shall hold the Provider solely

responsible for the use and condition of said property. Provider inventories shall be conducted in

: accordance with CFOP 80-2.

c. If any property is purchased by the Provider with funds provided by this contract, the
Provider shall inventory all nonexpendable property including all computers. A copy of
which shall be submitted to the Department along with the Quarterly Expenditure Report
for the period in which it was purchased. At least annually the Provider shall submit a
complete inventory of all such property to the Department whether new purchases have
been made or not.

d. The inventory shall include, at a minimum, the identification number; year and/or model:
a description of the property, its use and condition; current location; the name of the
property custodian; class code (use state standard codes for capital assets); if a group,
record the number and description of the components making up the group; name,
make, or manufacturer; serial number(s), if any, and if an automobile, the VIN and
certificate number; acquisition date; original acquisition cost; funding source; and,
information needed to calculate the federal and/or state share of its cost. The contract
manager must provide disposition instructions to the Provider. The Provider cannot
dispose of any property that reverts to the Department without the contract manager's
approval. The Provider shall furnish a closeout inventory by August 30", following
expiration or termination of the contract. The closeout inventory shall include all
nonexpendable property including all computers purchased by the Provider. The
closeout inventory shall contain, at a minimum, the same information required by the
annual inventory.

e. The Provider hereby agrees that all inventories required by this contract shall be current
and accurate and reflect the date of the inventory. If the original acquisition cost of a
property item is not available at the time of inventory, an estimated value shall be agreed
upon by both the Provider and the Department and shall be used in place of the original
acquisition cost.

1 f. Title (ownership) to and possession of all property purchased by the Provider pursuant to

this contract shall be vested in the Department upon completion or termination of this

26



Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 2 of 39

employees, subcontractors or assignees shall represent to others that it is an agent of or has the authority to bind the Department by virtue of this
contract, unless specifically authorized in writing to do so. This contract does not create any right in any individual to state retirement, leave benefits
or any other benefits of state employees as a result of performing the duties or obligations of this contract. The parties agree that no joint
employment is intended and that, regardless of any provision directing the manner of provision of services, the provider and its subcontractors shall
be responsible for the supervision, control, hiring and firing, rates of pay and terms and conditions of employment of their own employees.

b. The Provider shall take such actions as may be necessary to ensure that it and each subcontractor of the Provider will be deemed to be an
independent contractor and will not be considered or permitted to be an officer, employee, or agent of the State of Florida. The Department will not
furnish services of support (e.g., office space, office supplies, telephone service, secretarial or clerical support) to the Provider, or its subcontractor or
assignee, unless specifically agreed to by the Department in this contract. All deductions for social security, withholding taxes, income taxes,
contributions to unemployment compensation funds and all necessary insurance for the Provider, the Provider's officers, employees, agents,
subcontractors, or assignees shall be the sole responsibility of the Provider.

c. The Provider shall not assign the responsibility for this contract to another party without prior written approval of the Department, upon the
Department's sole determination that such assignment will not adversely affect the public interest; however, in no event may the Provider assign or
enter into any transaction having the effect of assigning or transferring any right to receive payment under this contract which right is not conditioned
‘on full and faithful performance of the Provider's duties hereunder. Any sublicense, assignment, or transfer otherwise occurring without prior approval
of the Department shall be null and void. The Provider shall not subcontract for any of the work contemplated under this contract without prior written
approval of the Department, which shall not be unreasonably withheld.

d. The State of Florida shall at all times be entitled to assign or transfer, in whole or part, its rights, duties, or obligations under this contract to
another governmental agency in the State of Florida or to a provider of the Department's selection, upon giving prior written notice to the Provider. In
the event the State of Florida approves transfer of the Provider's obligations, the Provider remains responsible for all work performed and all
expenses incurred in connection with the contract. This contract shall remain binding upon the lawful successors in interest of the Provider and the
Department.

e. To the extent permitted by Florida Law, and.in compliance with Section 8.c., the Provider is responsible for all work performed and for all
commodities produced pursuant to this contract whether actually furnished by the Provider or by its subcontractors. Any subcontracts shall be
evidenced by a written document. The Provider further agrees that the Department shall not be liable to the subcontractor in any way or for any
reason relating to this contract.

f. The Provider shall include, in all subcontracts (at any tier) the substance of all clauses contained in this Standard Contract that mention or
describe subcontract compliance.

g. To the extent that a subcontract provides for payment after Provider's receipt of payment from the Department, the Provider shall make
payments to any subcontractor within seven (7) working days after receipt of full or partial payments from the Department in accordance with section
287.0585, Florida Statutes (F.S.), unless otherwise stated in the contract between the Provider and subcontractor. Failure to pay within seven (7)
working days will result in a penalty that shall be charged against the Provider and paid by the Provider to the subcontractor in the amount of one-half
of one percent (.5%) of the amount due per day from the expiration of the period allowed for payment. Such penalty shall be in addition to actual
payments owed and shall not exceed fifteen percent (15%) of the outstanding balance due.

9. Provider Indemnity. Section 19 of PUR 1000 Form shall apply per its terms, except that the phrase “arising from or relating to personal injury and
damage to real or personal tangible property’ in the first paragraph is replaced with “arising out of or by reason of the execution of this contract or arising
from or relating to any alleged act or omission by the Provider, its agents, employees, partners, or subcontractors in relation to this agreement,” and the

following additional terms will also apply:

a. If the Provider removes an infringing product because it is not reasonably able to modify that product or secure the Department the right to
continue to use that product, the Provider shall immediately replace that product with a non-infringing product that the Department determines to be of
equal or better functionality or be liable for the Department's cost in so doing.

b. Further, the Provider shall indemnify the Department for all costs and attorneys fees arising from or relating to Provider's claim that a record
contains trade secret information that is exempt from disclosure or the scope of the Provider's redaction of the record, as provided for under Section
26.c., including litigation initiated by the Department.

The Provider's inability to evaluate liability or its evaluation of liability shall not excuse its duty to defend and indemnify after receipt of notice. Only an
adjudication or judgment after the highest appeal is exhausted finding the Department negligent shall excuse the Provider of performance under this
provision, in which case the Department shall have no obligation to reimburse the Provider for the cost of its defense. If the Provider is an agency or
subdivision of the state, its obligation to indemnify, defend and hold harmless the Department shall be to the extent permitted by section 768.28, F.S. or
other applicable law, and without waiving the limits of sovereign immunity.

10. Insurance. The Provider shall maintain continuous adequate liability insurance coverage during the existence of this contract and any renewal(s) and
extension(s) thereof. With the exception of a state agency or subdivision as defined by subsection 768.28(2), F.S., by execution of this contract, the
Provider accepts full responsibility for identifying and determining the type(s) and extent of liability insurance necessary to provide reasonable financial
protections for the Provider and the clients to be served under this contract. The limits of coverage under each policy maintained by the Provider do not
limit the Provider's liability and obligations under this contract. Upon the execution of this contract, the Provider shall furnish the Department written
verification supporting both the determination and existence of such insurance coverage. Such coverage may be provided by a self-insurance program
established and operating under the laws of the State of Florida. The Department reserves the right to require additional insurance as specified in this

contract.

11. Notice of Legal Actions. The Provider shall notify the Department of legal actions taken against them or potential actions such as lawsuits, related
to services provided through this contract or that may impact the Provider's ability to deliver the contractual services, or adversely impact the Department.

- The Department's contract manager will be notified within 10 days of Provider becoming aware of such actions or from the day of the legal filing, whichever

comes first.

12. Client Risk Prevention. If services to clients are to be provided under this contract, the Provider and any subcontractors shall, in accordance with
the client risk prevention system, report those reportable situations listed in Department of Children and Families Operating Procedure (CFOP) 215-6 in the
manner prescribed in CFOP 215-6. The Provider shall immediately report any knowledge or reasonable suspicion of abuse, neglect, or exploitation of a
child, aged person, or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (1-800-96ABUSE). As required by Chapters
39 and 415, F.S., this provision is binding upon both the Provider and its employees.

CF Standard Contract 06/2013 2 Contract LN967,


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Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 34 of 39

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Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 29 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

accordance with the terms of the enrollment. In such case, the Provider will be referred to a
DHS or SSA suspension or debarment official.
(ii) During the period between termination of the enrollment and a decision by the suspension
or debarment official whether to suspend or debar, the Provider is excused from its
obligations under paragraph (b) of this clause. If the suspension or debarment official
determines not to suspend or debar the Provider, then the Provider must reenroll in E-Verify.
(c) Web site. Information on registration for and use of the E-Verify program can be obtained via the
Internet at the Department of Homeland Security Web site: http:/Avww.dhs.gow/E-Verify .
(d) Individuals previously verified. The Provider is not required by this clause to perform additional
employment verification using E-Verify for any employee whose employment eligibility was previously
verified by the Provider through the E-Verify program.
(e) Individuals performing work prior to the E-verify requirement. Employees assigned to and
performing work pursuant to this contract prior to February 04, 2011 do not require employment
eligibility verification through E-verify.
(f) Evidence. Evidence of the use of the E-Verify system will be maintained in the employee's
personnel file.
(g) Subcontracts. The Provider shall include the requirements of this clause, including this
paragraph (g) (appropriately modified for identification of the parties), in each subcontract.”

16. Provider Liability and Indemnity. The following language is added to the end of Standard Contract
Section 9.

The Provider shall not be liable for any cost, expense, or compromise incurred or made by the
Department in any legal action without the Provider’s written consent, which shall not be
unreasonably withheld.

17. Overpayments. The last sentence of Standard Contract, Section 22., is revised to read as follows:
The Department shall have the right to offset or deduct from any amount due under this contract at
any time any undisputed amount due to the Department from the Provider under any other contract
or agreement that has been terminated or has expired.

18. Records, Retention, Audits, Inspections and Investigations. Standard Contract, Section 25.h.,
is revised to read as follows:

No record required to be retained under this section may be withheld from the Department or the
Office of the Inspector General, nor may the Provider attempt to limit the scope of any of the
foregoing inspections, reviews, copying, transfers or audits based on any claim that any record is
exempt from the Public Records Act or is confidential, proprietary or trade secret in nature.
Production or disclosure of any record under this paragraph, however, shall not result in waiver of
any_exemption_from.the Public Records Act.

19. Other Terms. Standard Contract Section 33/j. is revised to read as follows: a

j. Survival of terms. The following provisions of this Standard Contract survive the "ending date" or
an earlier termination of this contract: Section 5 (Compliance with Statute, Rules and Regulation),
Section 7 (Inspections and Corrective Action), Section 9 (Provider Indemnity), Section 11 (Notice
of Legal Actions), Section 14 (Intellectual Property), Section 15 (Real Property), Section 18
(Employee Gifts), Section 19 (Invoices), Section 20 (Final Invoice), Section 21 (Financial
Consequences), Section 22 (Overpayments), Section 23 (Payment on Invoices), Section 25
(Records, Retention, Audits, Inspections and Investigations), Section 26 (Public Record), Section
27 (Client Information), Subparagraphs c.-f. of Section 28 (Data Security), Section 29 (Financial
Penalties for Failure to Take Corrective Action) and Section 32 (Dispute resolution). In addition,
the reporting and invoicing obligations by the Provider, and the payment obligations of the
Department, for services provided by the Provider prior to expiration or termination shall survive the
expiration or earlier termination of this contract.

20. Purpose. The last two sentences of Standard Contract Section 1 are revised to read as follows:
These deliverables must be received prior to payment as provided in Attachment |. The Department
may propose amendments to this contract to add services that are incidental or complimentary to the
original scope of services which amendments shall be effective upon mutual agreement of both
parties.

21. Transition Activities. Standard Contract, Section 31., does not apply to this contract.

29


Case 4:20-cv-00148-RH-MAF Document 1-4 Filed 03/20/20 Page 13 of 39

07/01/13 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence

(a) Not withstanding anything in Sections D.6. or D.7. to the contrary, the Provider is
authorized to approve the disposal of equipment or property purchased. by
subcontractors with contract funds or purchased by Provider's subcontractors with funds
under previously existing contracts between the Provider's subcontractor and the
Department.

(b) The Provider shall have no liability for equipment or property disposed of by a
subcontractor with the Provider's approval under this provision.

(c) The Provider's subcontracts must require subcontractors to remove any sensitive or
confidential data in accordance with Department Operating Procedure CFOP 50-2, prior
to disposing of information technology resources pursuant to this provision.

4, Deliverables.

a. Service Unit. A unit of service is described in Section C.1.a.(2), Method of Payment. Each unit
of service shall be delivered in accordance with the terms and conditions of this contract and
performed in a manner acceptable to the Department.

b. Records and Documentation. The Provider shall maintain copies of all source documents
used to support the data submitted documenting service delivery and federal match
requirements.

c. Reports and Documents.

(1) The Provider shall deliver reports to the contract manager as specified below. If the due
date for a report or document falls on a State of Florida approved holiday or weekend, the
report will be due the next state business day.

# Title Due Date # Copies Contents

41. Advance Request July 1, annually 1 hard 1. Provider Application for Advance
Letter & Provider Funding
Application for 2. A budget that supports the anticipated
Advance Funding cash needs for the first 3 months of the

contract

2. Match Commitment July 1, annually 1 hard Letter of commitment of local cash or in-
Form kind match

3. Federal Funding Due on or prior to contract begin 4 hard CF 1111 form
Accountability and date
Transparency Act

| (FFATA) I
4. Vendor Certification Due on or prior to contract begin 1 hard CF 1110 form

Regarding Scrutinized | date
Companies Lists

13


Case 4:20-cv-00148-RH-MAF Document 1-4

Filed 03/20/20 Page 16 of 39

07/0113 ATTACHMENT | Contract #LN967
Florida Coalition Against Domestic Violence
# Title Due Date # Copies Contents
23. | Family Violence November 30, annually for the Electronic | All domestic violence service activities
Prevention and previous Federal annual project as required by the grant
Services Grant period of October 1 through
Program Report September 30
24. | Human Subject Prior to beginning the research 1 hard & 1. Copy of Department's Human
Research Approvals electronic | Protections Administrator determination
whether activity represents human
subject research or whether activities are
not in accordance with federal
regulation;

2. Copy of Department's Human

Protections Review Committee Approval;

3. Copy of the Institutional Review Board

Approval; &

4. Copy of initial and annual certification

by Collaborative Institutional Review

Board Initiative.

25. | Service Data Report 1, January 30, annually for the Electronic | Cumulative demographic data related to
previous 6-month service persons served by certified domestic
period of July 1 through violence centers
December 31

2. July 30, annually for the
previous 12-month service
period of July 1 through
June 30
26. | Quarterly Expenditure | 1. October 30, annually for 1 hard & 1. Total expenditures for each quarter for
Report 4* Quarter: July, electronic | all funding sources included i in this
August, September comtiees for the 1°, 2", 3", and 4”
2. Jan ary 30, annually for 2. A summary total for each budget
2TM Quarter: October, category item
November, December 3. Details for each budget category item
3. April 30, annually for showing the original budgeted amount
3° Quarter: January, February, 4. The current budget amount
March 5. Expenditures for the current quarter
4. August 30, annually for 6. Expenditures year to date and
4" Quarter: April, May, June remaining balance
27. | STOP Violence | March-1; annually for the previous ~ 3-CDs-----|-Al-STOP-funded activities-including-the—|
Against Women Act calendar year period of January 1 project and its accomplishments using
Federal Annual through December 31 data collected as required by VAWA
Progress Reports
(FAPRs)
28. | STOP Violence March 1, annually for the previous | Electronic | A compilation of the FAPRs data and
Against Women Act calendar year period of January 1 narrative as required by VAWA
Federal Annual STOP | through December 31
Administrators Report
29. | STOP Implementation | November 30, annually 4 hard & | Provider will coordinate with the STOP
Plan electronic | Administrator to:

1) Assist state administrator to update
the STOP Implementation Plan with
new data or other information as
required by VAWA, or;

2) Assist the state administrator to
develop and host a planning
workshop(s) with those entities
required to participate by VAWA.

30. | STOP Grant Close-Out | December 31, annually 1 hard& | Report of STOP grant including training

Summary electronic | titles and summary of activities. All

information and data as required by
VAWA.

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