From: Kathleen Wu

To: Bicknell, Betsy; Connolly, Katie

CC: Briggs, Mark

Date: 2/25/2011 1:22 PM

Subject: Fwd: A110200022 ERG - EPA Seafood Processing Monitoring

Attachments: A11020022 ERG - EPA Seafood Process Monitoring.pdf; Analytica Brochure Electronic wGSA.pdf

Below are the cost estimates for monitoring. Unfortunately the applied a discount to it after I had specifically asked them not to. 

After speaking with her on the phone is said to increase the estimates by 20% to adjust for the discount. She would also submit 

another pdf later on for our documentation purposes. 

We should use the following per sample:

TSS - $39.60

pH - $32.40

BOD5 - $76.80

O&G - $108.00

Kathleen

>>> Elizabeth Rensch - Analytica <er@analyticagroup.com> 2/24/2011 6:13 PM >>>

Hi Kathleen,

Attached is your estimate along with our current SOQ. We are a GSA FSS contractor, so since your customer is EPA I have 

applied the GSA discounted rates. Please be advised that this quote is for budgetary purposes and should not be considered a final 

competitive bid based on future anticipated volumes. I’m assuming you will be in touch when the project scope becomes known? 

Also, I noticed in our system that Eastern Research Group has been doing work with Analytica (off and on) since 2004 through our 

Juneau laboratory, probably why we in Anchorage did not recognize your company name, sorry! Our contact at ERG was Debra 

Falatko. 

It looks like we did quite a bit of work involving analysis, project development and client specific data deliverables. 

As this project moves forward please let me know if we can assist in that capacity. 

Best Regards, 

Elizabeth Rensch, Principal

Analytica Group

800-873-8707, Ext. 144

Mobile 907-229-9816 

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"Keeping YOU in Compliance ~ And Alaskan Water Safe For Over 20 Years"
Analytica Alaska Incorporated

Analytica International Incorporated

4307 Arctic Blvd.

Anchorage, AK 99503

(907) 258-2155

Fax (907) 258-6634

Quotation for Analytical Services 

e-Mail: kathleen.wu@erg.com

Fax: 703-263-7280

Phone: 703-633-1625

Company: 

Report to: Kathleen Wu

QC Level: Standard

EDD: None

Report Level: Report Level 1

Quote Expires: 12/31/2012

Date Expected: 3/1/2012

Issue Date: 2/24/2011

Fax: 703-263-7280

Phone: 703-633-1625

Address:

Company: Eastern Research Group

Invoice to: Kathleen Wu

Client: Eastern Research Group

Client ID: 030101

Quoted by: Elizabeth Rensch

Project #: Budgetary Estimate - Seafood Process Monitoring

Quote #: A11020022

14555 Avion Parkway

Suite 200

Chantilly, VA

20151-1102

14555 Avion Parkway

Suite 200

Chantilly, VA

20151-1102

e-Mail: kathleen.wu@erg.com

Address:

Eastern Research Group

Comments Regarding this Quotation:

GSA Schedule rates are applied. This quote is for budgetary purposes and should not be considered a final competitive bid based on 

future anticipated volumes. ER

Test Items:

Unit Rate Quantity Charge/Discount

Turnaround 

Item Method/Description Matrix (working days)

SM2540D - Solids, Total Suspended Solids Dried at $33.00 $33.00

103-105 C - TSS 

1 Aqueous 10 1

2 SM4500-H-B Electrometric pH Method - pH Aqueous 10 1 $27.00 $27.00

3 SM5210B - BOD-5 Aqueous 10 1 $64.00 $64.00

4 1664 Hexane Extractable Material - Oil & Grease Aqueous 10 1 $90.00 $90.00

Sub Total: $214.00

Page 1 of 4
Quotation for Analytical Services 

Grand Total: $214.00

Page 2 of 4
Quotation for Analytical Services 

Abbreviated Terms and Conditions

(A complete copy of Analytica’s General Provision of Sale available upon request)

1. Payment. Prepayment is normally required unless a credit line has been approved in advance. Client agrees to provide Analytica a completed business 

application, within ten (10) business days of request, but no later than five (5) days prior to work being received, along with any other requested information, 

in order to establish an approved credit line. For Clients with approved credit, Analytica will submit invoices upon completion of the scheduled work. 

Invoices(s) are due and payable upon receipt. Balances remaining unpaid 30 days after invoice date shall accrue interest at 1.5% per month (18% per annum). 

Analytica shall receive payments for the Services in accordance with the amount(s) listed in the Quotation provided or the prevailing standard price, when 

applicable. Client shall be required to pay Analytica’s invoice, regardless of reimbursement from their Client, and the final billing will be based upon the actual 

work performed, pursuant to the samples and documents submitted at the time of receipt. If Analytica engages legal counsel to enforce its rights of payment or 

any other rights under the parties' Agreement, Client will be liable for all costs incurred by Analytica, including reasonable attorney fees.

2. Schedule and Delays. Client shall notify Analytica by telephone, and confirm in writing within five (5) business days, immediately upon any event or 

condition impairing Client's ability to meet the parties' agreed time schedule. Such notifications shall include any proposed revisions to the schedule. Delays 

caused by matters outside of Client’s control shall be excusable, but Analytica's work shall be compensable under paragraph 1. If any contract outside this 

Agreement imposes the risk of penalties or liquidated damages or other damages on the Client for delays, and to the extent such penalties or damages are 

imposed on the Client for reasons other than delays within Analytica's control, Client waives all rights to seek reimbursement from Analytica. No other claim 

for reimbursement from Analytica will be permitted unless Analytica has been expressly advised (in writing) of the potential penalties or damages at the time 

the parties agree upon a schedule, and all such claims are subject to the limits of paragraph 5 herein.

3. Warranties. Analytica agrees to perform the Services in substantial conformity with applicable regulations and/or other written specifications supplied 

by the Client. Services performed by Analytica will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of 

the profession in the same locality under similar conditions. The capacity of the laboratory is allocated to work received, not to work quoted. Work quoted is 

not a guarantee to perform services and, therefore, advance notification of sample arrival is highly recommended. Analytica agrees all Services, including but 

not limited to, all deliverable(s) supplied in connection with the performance of the Services, found to be defective (defined as unusable) will be reperformed, 

replaced, or repaired, to the Client’s satisfaction and at Analytica’s expense. No other warranties, either express or implied, including warranties of 

fitness, shall apply to any service performed by Analytica or any report, opinion, document or other item produced by Analytica. Analytica will 

not be liable for consequential damages, resampling costs, or similar Client expenses unless these costs are caused as a direct result of Analytica’s negligence. 

Analytica’s total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Services 

from any cause or causes, including but not limited to Analytica’s negligence, errors, omissions, strict liability, breach of contract or breach of warranty shall 

not exceed the total dollar amount or value of the specific Services performed. Third party acts of negligence, errors or omissions, or a Client submitting 

samples with less than 1⁄2 holding time remaining, will release Analytica from liability for any reimbursement.

4. Changes and Additional Compensation. No changes to this agreement and no changes to the scope of any work will be allowed unless an authorized 

representative or officer of Analytica specifically agrees to the changes in writing. Client agrees to provide written notice of any requested changes in the 

scope of work and to reasonably compensate Analytica for any work completed prior to the change request. This written notice shall be provided by a 

representative of the Client that has the authority to approve both changes to the scope of work and the associated charges that may be incurred. Names of 

such representatives should be made available at the time the order is formalized. Changes, such as substantial differences in sample quantities, may impact 

costs and turnaround time commitments previously made by Analytica, and may result in additional fees. Client’s failure to provide written notice as required 

in this paragraph shall be a waiver of Client’s right to dispute any work performed.

5. Sample Kits. Bottles will be supplied free of charge as long as samples are received by Analytica for billable analyses. Analytica will provide sample 

kits, such as sample containers, labels, Chain of Custody forms, custody seals, etc., shipped to one location via regular ground transportation methods upon 

request. Client agrees to allow 2-3 working days (from the date of Client's request) for Analytica to ship sample kits. Rush delivery charges, including but not 

limited to, expedited freight charges or administrative fees may be charged by Analytica for any requests requiring expedited processing. A bottle deposit of 

$2.00 per bottle may be charged when sample kit shipment is made and subsequently refunded when a bottle is returned containing a sample. Sample kits not 

used by Clients are not returnable and charges will not be refunded. 

6. Holding Times/Expedited Turnaround Times. Analytica will initiate sample preparation and/or analysis within the regulated holding time provided 

samples are received with not less than 1/2 the prescribed holding time remaining. If samples are received outside these parameters, Analytica will make a 

reasonable effort to meet the holding time. Additionally, expedited turnaround surcharges will be applied to cover additional cost and capacity utilization. 

Client agrees to indemnify and hold harmless Analytica from any and all claims, including but not limited to, expenses, fines, fees, penalties, resampling costs, 

etc., resulting from missing a regulated holding time if Client has provided samples outside the stated parameters. Client also agrees to provide a minimum 24 

hours advance notification to Analytica of sample arrival requiring expedited processing.

7. Normal Hours of Operation and Sample Receipt. Analytica maintains normal business hours of 8a.m. to 5p.m., Monday through Friday. In 

observance of recognized holidays, Analytica is closed for business on the following days: New Year’s Day, Memorial Day, Independence Day, Labor Day, 

Thanksgiving, the day after Thanksgiving and Christmas Day and as required by any governmental agency having jurisdiction. Client agrees to contact 

Analytica in advance to schedule any sample acceptance and/or analysis during times outside of normal business hours. Expedited turnaround surcharges may be 

applied. Samples received after 2 p.m. on normal business days may not be formally accepted until the next business day (12pm for AK locations). Normal

business days are used for turnaround time calculations. Weekends, holidays, and after-hours may require expedited turnaround charges. Samples specifically 

requested or required by the Client to be analyzed or received outside of Analytica’s normal business hours may be subject to an additional fee of $300.00 plus 

any applicable surcharges. Client agrees to indemnify and hold harmless Analytica from any and all claims, including but not limited to, expenses, fines, fees, 

penalties, resampling costs, etc., resulting from missing a regulated holding time if Client has provided samples outside the stated parameters.

Page 3 of 4
Quotation for Analytical Services 

8. Non-Standard and Analytical Complications. In order to process non-standard or complicated work, special procedures may be required. These 

procedures may include special handling, non-standard methods, dilutions, etc., and may be subject to additional charges. Analytica will notify Client of any 

analytical complexities requiring special procedures, multiple re-runs, special handling, etc. due to complicated or extremely contaminated samples or matrices. 

Additional charges will be discussed at the time of notification. Non-authorization of special procedures by the Client may result in the work not being

processed in the prescribed time or not processed at all. Multi-phased samples will be processed and charged as separate samples.

9. Equipment/Rinsate, Bottle Blanks or Trip Blanks. Analytical methods requiring various field blank samples such as Equipment/Rinsate Blanks or 

Bottle Blanks will not be supplied by Analytica unless Client specifically requests otherwise. Consistent with most Quality Programs, Trip Blank samples will 

be routinely supplied by Analytica unless Client specifically requests otherwise. Trip Blank samples will be received, analyzed and billed as an additional sample, 

unless prior agreements have been made in writing.

10. Sample Disposal. Ownership of residual Client samples is retained by the Client and is not transferred to Analytica when samples are received or when 

sample custody transfers to Analytica. Residual Client samples may be returned to the Client within thirty (30) days after completion of the Services, unless 

agreed to otherwise in writing. Upon completion of this 30 day term, or upon Client request or by written agreement, Analytica retains the right to dispose of 

residual Client samples and shall act in a prudent manner in selecting and arranging for the transportation, handling, storage or disposal of hazardous substances 

or suspected hazardous substances. Analytica will only use insured contractors considered lawful professionals in the disposal of hazardous substances or 

suspected hazardous substances. Disposal of residual Client samples by Analytica may incur a charge of $10 per sample.

11. Minimum Orders. Analytica retains the right to impose a minimum order charge of One-Hundred Dollars ($100.00) on all deliveries, including but not 

limited to analytical reports, electronic deliveries, supplies, etc.

12. Turnaround Times (TAT). Analytica’s standard turnaround time varies depending upon the type of analytical service provided. Please consult with 

your Client Services Representative for details of what is considered standard turnaround time for the Services requested. Expedited TAT surcharges are applied 

for all work requested and processed sooner than standard turnaround time.

13. Duplicate/Matrix Spike/Matrix Spike Duplicates. All Client specified Duplicate (Dup), Matrix Spike (MS) and Matrix Spike Duplicate (MSD) 

samples will be billed at the quoted method unit rate. Duplicates, Matrix Spike and Matrix Spike Duplicates must be clearly labeled as such on the Chain of 

Custody form.

PLEASE REVIEW THIS QUOTATION AS A PROJECT MANAGEMENT FORM. AS A DESIGNATED REPRESENTATIVE OF THE COMPANY NAMED 

ABOVE, PLEASE INITIAL ANY CHANGES IN THE SCOPE OF WORK, AUTHORIZE BELOW, AND RETURN TO ANALYTICA.

AUTHORIZED BY:_____________________________________________ DATE:__________________________

PRINTED NAME:_______________________________________________

Page 4 of 4
Analytica Alaska Incorporated

Analytica International Incorporated

4307 Arctic Blvd.

Anchorage, AK 99503

(907) 258-2155

Fax (907) 258-6634

Quotation for Analytical Services 

e-Mail: kathleen.wu@erg.com

Fax: 703-263-7280

Phone: 703-633-1625

Company: 

Report to: Kathleen Wu

QC Level: Standard

EDD: None

Report Level: Report Level 1

Quote Expires: 12/31/2012

Date Expected: 3/1/2012

Issue Date: 2/24/2011

Fax: 703-263-7280

Phone: 703-633-1625

Address:

Company: Eastern Research Group

Invoice to: Kathleen Wu

Client: Eastern Research Group

Client ID: 030101

Quoted by: Elizabeth Rensch

Project #: Budgetary Estimate - Seafood Process Monitoring

Quote #: A11020022

14555 Avion Parkway

Suite 200

Chantilly, VA

20151-1102

14555 Avion Parkway

Suite 200

Chantilly, VA

20151-1102

e-Mail: kathleen.wu@erg.com

Address:

Eastern Research Group

Comments Regarding this Quotation:

GSA Schedule rates are applied. This quote is for budgetary purposes and should not be considered a final competitive bid based on 

future anticipated volumes. ER

Test Items:

Unit Rate Quantity Charge/Discount

Turnaround 

Item Method/Description Matrix (working days)

SM2540D - Solids, Total Suspended Solids Dried at $33.00 $33.00

103-105 C - TSS 

1 Aqueous 10 1

2 SM4500-H-B Electrometric pH Method - pH Aqueous 10 1 $27.00 $27.00

3 SM5210B - BOD-5 Aqueous 10 1 $64.00 $64.00

4 1664 Hexane Extractable Material - Oil & Grease Aqueous 10 1 $90.00 $90.00

Sub Total: $214.00

Page 1 of 4
Quotation for Analytical Services 

Grand Total: $214.00

Page 2 of 4
Quotation for Analytical Services 

Abbreviated Terms and Conditions

(A complete copy of Analytica’s General Provision of Sale available upon request)

1. Payment. Prepayment is normally required unless a credit line has been approved in advance. Client agrees to provide Analytica a completed business 

application, within ten (10) business days of request, but no later than five (5) days prior to work being received, along with any other requested information, 

in order to establish an approved credit line. For Clients with approved credit, Analytica will submit invoices upon completion of the scheduled work. 

Invoices(s) are due and payable upon receipt. Balances remaining unpaid 30 days after invoice date shall accrue interest at 1.5% per month (18% per annum). 

Analytica shall receive payments for the Services in accordance with the amount(s) listed in the Quotation provided or the prevailing standard price, when 

applicable. Client shall be required to pay Analytica’s invoice, regardless of reimbursement from their Client, and the final billing will be based upon the actual 

work performed, pursuant to the samples and documents submitted at the time of receipt. If Analytica engages legal counsel to enforce its rights of payment or 

any other rights under the parties' Agreement, Client will be liable for all costs incurred by Analytica, including reasonable attorney fees.

2. Schedule and Delays. Client shall notify Analytica by telephone, and confirm in writing within five (5) business days, immediately upon any event or 

condition impairing Client's ability to meet the parties' agreed time schedule. Such notifications shall include any proposed revisions to the schedule. Delays 

caused by matters outside of Client’s control shall be excusable, but Analytica's work shall be compensable under paragraph 1. If any contract outside this 

Agreement imposes the risk of penalties or liquidated damages or other damages on the Client for delays, and to the extent such penalties or damages are 

imposed on the Client for reasons other than delays within Analytica's control, Client waives all rights to seek reimbursement from Analytica. No other claim 

for reimbursement from Analytica will be permitted unless Analytica has been expressly advised (in writing) of the potential penalties or damages at the time 

the parties agree upon a schedule, and all such claims are subject to the limits of paragraph 5 herein.

3. Warranties. Analytica agrees to perform the Services in substantial conformity with applicable regulations and/or other written specifications supplied 

by the Client. Services performed by Analytica will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of 

the profession in the same locality under similar conditions. The capacity of the laboratory is allocated to work received, not to work quoted. Work quoted is 

not a guarantee to perform services and, therefore, advance notification of sample arrival is highly recommended. Analytica agrees all Services, including but 

not limited to, all deliverable(s) supplied in connection with the performance of the Services, found to be defective (defined as unusable) will be reperformed, 

replaced, or repaired, to the Client’s satisfaction and at Analytica’s expense. No other warranties, either express or implied, including warranties of 

fitness, shall apply to any service performed by Analytica or any report, opinion, document or other item produced by Analytica. Analytica will 

not be liable for consequential damages, resampling costs, or similar Client expenses unless these costs are caused as a direct result of Analytica’s negligence. 

Analytica’s total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Services 

from any cause or causes, including but not limited to Analytica’s negligence, errors, omissions, strict liability, breach of contract or breach of warranty shall 

not exceed the total dollar amount or value of the specific Services performed. Third party acts of negligence, errors or omissions, or a Client submitting 

samples with less than 1⁄2 holding time remaining, will release Analytica from liability for any reimbursement.

4. Changes and Additional Compensation. No changes to this agreement and no changes to the scope of any work will be allowed unless an authorized 

representative or officer of Analytica specifically agrees to the changes in writing. Client agrees to provide written notice of any requested changes in the 

scope of work and to reasonably compensate Analytica for any work completed prior to the change request. This written notice shall be provided by a 

representative of the Client that has the authority to approve both changes to the scope of work and the associated charges that may be incurred. Names of 

such representatives should be made available at the time the order is formalized. Changes, such as substantial differences in sample quantities, may impact 

costs and turnaround time commitments previously made by Analytica, and may result in additional fees. Client’s failure to provide written notice as required 

in this paragraph shall be a waiver of Client’s right to dispute any work performed.

5. Sample Kits. Bottles will be supplied free of charge as long as samples are received by Analytica for billable analyses. Analytica will provide sample 

kits, such as sample containers, labels, Chain of Custody forms, custody seals, etc., shipped to one location via regular ground transportation methods upon 

request. Client agrees to allow 2-3 working days (from the date of Client's request) for Analytica to ship sample kits. Rush delivery charges, including but not 

limited to, expedited freight charges or administrative fees may be charged by Analytica for any requests requiring expedited processing. A bottle deposit of 

$2.00 per bottle may be charged when sample kit shipment is made and subsequently refunded when a bottle is returned containing a sample. Sample kits not 

used by Clients are not returnable and charges will not be refunded. 

6. Holding Times/Expedited Turnaround Times. Analytica will initiate sample preparation and/or analysis within the regulated holding time provided 

samples are received with not less than 1/2 the prescribed holding time remaining. If samples are received outside these parameters, Analytica will make a 

reasonable effort to meet the holding time. Additionally, expedited turnaround surcharges will be applied to cover additional cost and capacity utilization. 

Client agrees to indemnify and hold harmless Analytica from any and all claims, including but not limited to, expenses, fines, fees, penalties, resampling costs, 

etc., resulting from missing a regulated holding time if Client has provided samples outside the stated parameters. Client also agrees to provide a minimum 24 

hours advance notification to Analytica of sample arrival requiring expedited processing.

7. Normal Hours of Operation and Sample Receipt. Analytica maintains normal business hours of 8a.m. to 5p.m., Monday through Friday. In 

observance of recognized holidays, Analytica is closed for business on the following days: New Year’s Day, Memorial Day, Independence Day, Labor Day, 

Thanksgiving, the day after Thanksgiving and Christmas Day and as required by any governmental agency having jurisdiction. Client agrees to contact 

Analytica in advance to schedule any sample acceptance and/or analysis during times outside of normal business hours. Expedited turnaround surcharges may be 

applied. Samples received after 2 p.m. on normal business days may not be formally accepted until the next business day (12pm for AK locations). Normal

business days are used for turnaround time calculations. Weekends, holidays, and after-hours may require expedited turnaround charges. Samples specifically 

requested or required by the Client to be analyzed or received outside of Analytica’s normal business hours may be subject to an additional fee of $300.00 plus 

any applicable surcharges. Client agrees to indemnify and hold harmless Analytica from any and all claims, including but not limited to, expenses, fines, fees, 

penalties, resampling costs, etc., resulting from missing a regulated holding time if Client has provided samples outside the stated parameters.

Page 3 of 4
Quotation for Analytical Services 

8. Non-Standard and Analytical Complications. In order to process non-standard or complicated work, special procedures may be required. These 

procedures may include special handling, non-standard methods, dilutions, etc., and may be subject to additional charges. Analytica will notify Client of any 

analytical complexities requiring special procedures, multiple re-runs, special handling, etc. due to complicated or extremely contaminated samples or matrices. 

Additional charges will be discussed at the time of notification. Non-authorization of special procedures by the Client may result in the work not being

processed in the prescribed time or not processed at all. Multi-phased samples will be processed and charged as separate samples.

9. Equipment/Rinsate, Bottle Blanks or Trip Blanks. Analytical methods requiring various field blank samples such as Equipment/Rinsate Blanks or 

Bottle Blanks will not be supplied by Analytica unless Client specifically requests otherwise. Consistent with most Quality Programs, Trip Blank samples will 

be routinely supplied by Analytica unless Client specifically requests otherwise. Trip Blank samples will be received, analyzed and billed as an additional sample, 

unless prior agreements have been made in writing.

10. Sample Disposal. Ownership of residual Client samples is retained by the Client and is not transferred to Analytica when samples are received or when 

sample custody transfers to Analytica. Residual Client samples may be returned to the Client within thirty (30) days after completion of the Services, unless 

agreed to otherwise in writing. Upon completion of this 30 day term, or upon Client request or by written agreement, Analytica retains the right to dispose of 

residual Client samples and shall act in a prudent manner in selecting and arranging for the transportation, handling, storage or disposal of hazardous substances 

or suspected hazardous substances. Analytica will only use insured contractors considered lawful professionals in the disposal of hazardous substances or 

suspected hazardous substances. Disposal of residual Client samples by Analytica may incur a charge of $10 per sample.

11. Minimum Orders. Analytica retains the right to impose a minimum order charge of One-Hundred Dollars ($100.00) on all deliveries, including but not 

limited to analytical reports, electronic deliveries, supplies, etc.

12. Turnaround Times (TAT). Analytica’s standard turnaround time varies depending upon the type of analytical service provided. Please consult with 

your Client Services Representative for details of what is considered standard turnaround time for the Services requested. Expedited TAT surcharges are applied 

for all work requested and processed sooner than standard turnaround time.

13. Duplicate/Matrix Spike/Matrix Spike Duplicates. All Client specified Duplicate (Dup), Matrix Spike (MS) and Matrix Spike Duplicate (MSD) 

samples will be billed at the quoted method unit rate. Duplicates, Matrix Spike and Matrix Spike Duplicates must be clearly labeled as such on the Chain of 

Custody form.

PLEASE REVIEW THIS QUOTATION AS A PROJECT MANAGEMENT FORM. AS A DESIGNATED REPRESENTATIVE OF THE COMPANY NAMED 

ABOVE, PLEASE INITIAL ANY CHANGES IN THE SCOPE OF WORK, AUTHORIZE BELOW, AND RETURN TO ANALYTICA.

AUTHORIZED BY:_____________________________________________ DATE:__________________________

PRINTED NAME:_______________________________________________

Page 4 of 4