ORDER 1350.15C 

RECORDS ORGANIZATION, TRANSFER, AND DESTRUCTION 

STANDARDS 

AUGUST 29, 2001 

DEPARTMENT OF TRANSPORTATION 

FEDERAL AVIATION ADMINISTRATION 
1350.15C 08/29/01 

 

RECORD OF CHANGES 

DIRECTIVE NO. 1350.15C 

 CHANGE SUPPLEMENTS OPTIONAL CHANGE SUPPLEMENTS OPTIONAL 

 TO 

BASIC 

 TO 

BASIC 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FAA Form 1320-5 
08/29/01 1350.15C 

 

FOREWORD 

This order provides guidance to employees at all levels of FAA the on proper protection and 

preservations of valuable information. This order consolidates of the General Records Schedule 

created by the National Archives and Records Administration (NARA) and FAA specific retention 

schedules approved by the Archivist of the United States. The result is a single source for 

accurate information regarding disposition of FAA record materials. 

Institutionalization of sound records management practices takes total quality effort, but provides 

the right information in a timely manner, thus enhancing and increasing organizational 

effectiveness. 

This order has been sent to the National Archives and Records Administration for review. This 

schedule is a compilation of all currently approved disposition authorities granted to FAA by the 

National Archives and Records Administration. 

Original Signed By 

Tim Lawler 

Director of Cost and Performance Management 

08/29/01 1350.15C 

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TABLE OF CONTENTS 

CHAPTER 1. GENERAL.............................................................................................................................. 1

1-1. PURPOSE. ................................................................................................................................... 1

1-2. DISTRIBUTION. ........................................................................................................................... 1

1-3. CANCELLATION. ......................................................................................................................... 1

1-4. EXPLANATION OF CHANGES.................................................................................................... 1

1-5. ACRONYMS................................................................................................................................. 2

1-6. DEFINITIONS............................................................................................................................... 2

1-7. GENERAL..................................................................................................................................... 5

1-8 LEGAL REQUIREMENTS. ........................................................................................................... 5

1.9. OBJECTIVES. .............................................................................................................................. 6

1-10. RESPONSIBILITIES:................................................................................................................... 6

1-11. RECORDS SCHEDULES............................................................................................................... 8

CHAPTER 2. USING THE RETENTION SCHEDULE................................................................................. 9

2-1. USING THIS ORDER. .................................................................................................................. 9

2-2. APPLYING RETENTION STANDARDS..................................................................................... 10

CHAPTER 3. GENERAL ADMINISTRATIVE FILES................................................................................... 12

CHAPTER 4. GENERAL MANAGEMENT AND ADMINISTRATION......................................................... 16

0000 CHECKLISTS AND INDEXES..........................................................................................................16

1000 ADMINISTRATION, MANAGEMENT, AND POLICIES.....................................................................16

1010 Selection Orders ...........................................................................................................................17

1020 Metric System ...............................................................................................................................17

1050 Environmental Quality Activities ...................................................................................................17

1052 Energy Policies and Procedures...................................................................................................17

1053 Energy Planning Conservation .....................................................................................................17

1054 Environmental Network.................................................................................................................17

1070 Hotline Files..................................................................................................................................17

1100 ORGANIZATION, AUTHORITIES, AND FUNCTIONS .....................................................................18

1110 Committees and Conferences ......................................................................................................18

1200 EXTERNAL RELATIONS..................................................................................................................20

1210 Public Relations............................................................................................................................20

1220 Congressional Relations...............................................................................................................21

1230 Interagency Relations ...................................................................................................................21

1240 International Relations..................................................................................................................21

1250 Aviation Education Program .........................................................................................................23

1260 Aviation War Risk Insurance ........................................................................................................23

1270 Freedom of Information Act ..........................................................................................................23

1280 Privacy Act....................................................................................................................................25

1300 MANAGEMENT PROGRAMS ..........................................................................................................27

1310 Management Analysis, Surveys, and Evaluations ........................................................................29

1320 Directives Management ................................................................................................................30

1330 Forms Management......................................................................................................................31

 1340 Reports Management...................................................................................................................31

1350 Records Management ..................................................................................................................31

1360 Correspondence Management .....................................................................................................33

1370 Information Resources Management (Data Processing Management And Statistical Records).33

1375 Standard Data Elements and Codes ............................................................................................34

1380 Work Measurement, Performance, and Staffing Analysis ............................................................34

1390 Work Simplification and Management Improvement ....................................................................34

1395 Value Engineering ........................................................................................................................35

1400 CIVIL RIGHTS PROGRAM...............................................................................................................35

1410 Non-Discrimination .......................................................................................................................36

1420 Sexual HARASSMENT .................................................................................................................36

1500 TRAVEL AND TRANSPORTATION .................................................................................................36

1510 Temporary Duty Travel .................................................................................................................38

1520 Permanent Change of Station ......................................................................................................38

1600 INVESTIGATIONS AND SECURITY ................................................................................................38

1650 Civil Aviation Security ...................................................................................................................49

1700 ADMINISTRATIVE SERVICES.........................................................................................................51

1710 Publications ..................................................................................................................................52

1720 Printing And Distribution ...............................................................................................................53
1350.15C 08/29/01 

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1730 Visual, Exhibits, And Graphics......................................................................................................55

1740 Audio-Visuals................................................................................................................................55

1750 Library Services ............................................................................................................................60

1760 Office Services..............................................................................................................................60

1770 Mail Management .........................................................................................................................60

1780 Conference Rooms.......................................................................................................................61

1800 PROGRAM MANAGEMENT AND APPRAISAL ...............................................................................61

1810 System Acquisition .......................................................................................................................62

1811 Acquisition Management ..............................................................................................................62

1812 Systems Acquisition Management- Systems Requirements ........................................................62

1813 Systems Acquisition Management - Acquisition Authorization .....................................................62

1820 Management Guidelines...............................................................................................................62

1830 Telecommunications Management...............................................................................................62

1840 Appraisal.......................................................................................................................................64

1850 Management and Productivity Improvement ................................................................................64

1860 System Planning and Development..............................................................................................64

1880 Management Information..............................................................................................................64

1900 EMERGENCY READINESS AND OPERATIONS ............................................................................66

1910 Emergency Operations Orders and Plans ....................................................................................67

1920 Civil Aviation Emergency Readiness ............................................................................................67

1930 Radiological Emergency Operations ............................................................................................68

1940 Emergency Resource Management .............................................................................................68

1950 Emergency Operations Tests and Exercises................................................................................68

1990 National Command and Control System ......................................................................................68

CHAPTER 5. LEGAL AND FINANCIAL MATTERS................................................................................... 69

2000 LEGAL..............................................................................................................................................69

2010 OPINIONS ....................................................................................................................................69

2050 Legislation.....................................................................................................................................70

2100 RULES, REGULATIONS, AND ORDERS ........................................................................................70

2110 Procedures (Including Docketing).................................................................................................74

2120 Codification...................................................................................................................................74

2130 Interpretations...............................................................................................................................74

2150 Enforcement .................................................................................................................................74

2160 Civil Penalties Hearing Docket .....................................................................................................78

2200 CONTRACTS—LEGAL FUNCTIONS...............................................................................................78

2210 Airports Agreements.....................................................................................................................78

2220 Legal Participation in Procurement and Contracting ....................................................................79

2230 Condemnation ..............................................................................................................................79

2240 Contract Appeals ..........................................................................................................................79

2250 Tort Claims And Personal Property Claims ..................................................................................79

2300 LITIGATION......................................................................................................................................79

2400 FINANCIAL MANAGEMENT ............................................................................................................80

2500 BUDGET...........................................................................................................................................80

2510 Budgetary Report..........................................................................................................................82

2520 Budget Preparation.......................................................................................................................83

2600 APPROPRIATIONS AND FUNDING ................................................................................................83

2610 Budget Operations Appropriations................................................................................................83

2620 Facilities and Equipment Budget ..................................................................................................83

2700 ACCOUNTING..................................................................................................................................83

2710 General Financial Reports ............................................................................................................84

2730 Payroll, Leave, and Allowances....................................................................................................90

2750 Voucher Examination and Certification.........................................................................................94

2770 Collection, Safekeeping, Deposit, and Disbursements of Funds..................................................94

2800 FINANCIAL REPORTING.................................................................................................................94

2900 AUDITING ........................................................................................................................................94

2930 Contract Auditing ..........................................................................................................................94

2940 Auditing, faa/adap/pgp..................................................................................................................95

2950 Air carrier financial capabilities .....................................................................................................95

2960 General Accounting Office (GAO) Auditing...................................................................................95

2970 Office of the Secretary (OST) Auditing .........................................................................................95

CHAPTER 6. TRAINING AND PERSONNEL MANAGEMENT ................................................................. 97

3000 TRAINING ........................................................................................................................................97

3010 Catalogs of Courses .....................................................................................................................98

3020 Development and Methods...........................................................................................................98

3030 Evaluation.....................................................................................................................................98

3100 TRAINING PROGRAMS...................................................................................................................98

3105 Instructor.......................................................................................................................................99
08/29/01 1350.15C 

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3110 Management and Supervisory......................................................................................................99

3115 individual and ORGANIZATIONAL Development ........................................................................99

3120 Air Traffic Training ........................................................................................................................99

3125 Airports .........................................................................................................................................99

3130 Air Navigation Facilities ................................................................................................................99

3135 Environmental Quality...................................................................................................................99

3140 Flight Standards............................................................................................................................99

3145 Directed Study ..............................................................................................................................99

3150 Medical .........................................................................................................................................99

3155 Out-of-Agency...............................................................................................................................99

3160 On-the-Job..................................................................................................................................100

3165 Logistics Management................................................................................................................100

3170 National Airspace........................................................................................................................100

3200 PERSONNEL MANAGEMENT .......................................................................................................100

3210 Human Resources Management ................................................................................................101

3250 Military Personnel Management .................................................................................................101

3290 Personnel Program Records, Files, and Reports .......................................................................102

3300 EMPLOYMENT...............................................................................................................................104

3330 Recruitment, Selection, and Placement......................................................................................108

3340 Promotion Plan Qualification Standards .....................................................................................108

3345 Mass Change..............................................................................................................................108

3350 Job Retention..............................................................................................................................108

3370 Separations.................................................................................................................................109

3400 EMPLOYEE PERFORMANCE AND UTILIZATION........................................................................109

3410 Employee and Career Development...........................................................................................109

3420 Employee Performance Ratings .................................................................................................109

3430 Performance Evaluation .............................................................................................................109

3450 Employee Recognition And Incentives .......................................................................................111

3500 POSITION CLASSIFICATION, PAY, AND ALLOWANCES............................................................111

3510 Position Classification and Job Evaluation .................................................................................112

3550 Pay Administration......................................................................................................................112

3590 Allowances and Differentials.......................................................................................................113

3600 ATTENDANCE AND LEAVE ..........................................................................................................113

3700 PERSONNEL RELATIONS AND SERVICES.................................................................................114

3710 Labor Management/Employee Relations...................................................................................114

3730 Drug Abuse.................................................................................................................................115

3750 Financial Disclosure Reports......................................................................................................117

3770 Grievances, Appeals, And Hearings...........................................................................................118

3790 Services to Employees (Includes Health Programs) ..................................................................118

3800 INSURANCE AND ANNUITIES......................................................................................................118

3900 EMPLOYEE HEALTH AND SAFETY..............................................................................................119

3910 Occupational and Environmental Health Records ......................................................................120

3920 Preventive Medicine and Industrial Hygiene...............................................................................122

3930 Employee Medical Evaluation.....................................................................................................122

3940 Dispensary Services ...................................................................................................................122

CHAPTER 7. PROPERTY MANAGEMENT AND ACQUISITION ........................................................... 123

4000 AGENCY AIRCRAFT MANAGEMENT ...........................................................................................123

4010 Agency Aircraft Requirements ....................................................................................................123

4020 Aircraft Assignment.....................................................................................................................123

4030 Aircraft Utilization........................................................................................................................123

4040 Agency Aircraft Operation (Includes Rental Aircraft) ..................................................................123

4100 AGENCY AIRCRAFT MAINTENANCE AND MODIFICATION .......................................................124

4140 Integrated Material Management Program .................................................................................125

4200 AIRCRAFT LOAN GUARANTEE PROGRAM ................................................................................125

4250 Supply Support Systems ............................................................................................................126

4400 ACQUISITION AND PROCUREMENT...........................................................................................126

4402 FAA Procurement Manual...........................................................................................................132

4405 Procurement Authorities and Responsibilities ............................................................................132

4410 Office Supplies............................................................................................................................132

4415 Procurement Request.................................................................................................................132

4420 Real Property Acquisition ...........................................................................................................132

4423 Leases, Licenses, and Permits...................................................................................................132

4426 Purchase, Condemnations, and Transfer ...................................................................................132

4430 Personal Property Acquisition.....................................................................................................132

4431 Advertised Contracts ..................................................................................................................132

4432 Negotiated Contracts ..................................................................................................................132

4433 Open Market Purchasing ............................................................................................................132
1350.15C 08/29/01 

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4435 Contract Clauses, Bonds, Insurance, and Taxes........................................................................132

4436 Foreign Purchases......................................................................................................................132

4437 Acquisitions from Government Sources .....................................................................................133

4440 Contractual Services...................................................................................................................133

4441 Leased Communications ............................................................................................................133

4442 Transportation.............................................................................................................................133

4443 Construction................................................................................................................................133

4444 Concessions (Contracting) .........................................................................................................133

4445 Other Services ............................................................................................................................133

4450 Contract Administration ..............................................................................................................133

4453 Inspection, Acceptance, and Delivery.........................................................................................133

4455 Contract Modification ..................................................................................................................133

4456 Payments....................................................................................................................................133

4457 Claims and Disputes...................................................................................................................133

4458 Liquidated Damages...................................................................................................................133

4459 Termination.................................................................................................................................134

4470 Special Programs .......................................................................................................................134

4471 Defense Priorities and Materials Acquisition ..............................................................................134

4472 Small Business ...........................................................................................................................134

4473 Labor Surplus Areas...................................................................................................................134

4474 Labor Standards Compliance .....................................................................................................134

4500 LOGISTICS ....................................................................................................................................134

4510 Materiel Identification, Specifications, and Standardization........................................................134

4560 Provisioning ................................................................................................................................134

4570 Cataloging...................................................................................................................................134

4580 Agreements ................................................................................................................................134

4590 Defense Readiness Logistics Activities ......................................................................................134

4600 PERSONAL PROPERTY MANAGEMENT .....................................................................................134

4620 Use and Replacement Standards...............................................................................................138

4622 Name Plates ...............................................................................................................................138

4630 Inventory Management ...............................................................................................................138

4631 Inventory Management, Property transfer ..................................................................................138

4633 Physical Inventory.......................................................................................................................138

4635 Contractor Inventory ...................................................................................................................138

4640 Survey and Adjustments.............................................................................................................138

4650 Logistics Systems And Accountability ........................................................................................139

4660 Real Property Management........................................................................................................139

4665 Space Management....................................................................................................................140

4670 Motor Vehicle Management........................................................................................................142

4680 Property Reporting Analysis .......................................................................................................143

4700 MATERIEL RECEIPT, STORAGE, AND ISSUE.............................................................................143

4714 Office Supplies............................................................................................................................143

4730 Handling Materiel........................................................................................................................144

4770 Traffic Management....................................................................................................................144

4800 UTILIZATION AND DISPOSAL (PERSONAL PROPERTY)...........................................................144

4830 Excess Property Reporting .........................................................................................................145

4900 PERSONAL SERVICES.................................................................................................................145

4910 Commissary................................................................................................................................145

4920 Messing ......................................................................................................................................145

4930 Housing.......................................................................................................................................145

4940 Laundry and Domestic Services .................................................................................................147

4950 Concessions ...............................................................................................................................147

4960 Supporting Shop Services ..........................................................................................................147

CHAPTER 8. AIRPORTS, LAUNCHING, AND LANDING FACILITIES .................................................. 148

5000 AIRPORTS - GENERAL .................................................................................................................148

5010 Facility Records ..........................................................................................................................149

5030 System Planning.........................................................................................................................150

5040 Aviation Requirements................................................................................................................150

5050 Environmental Planning..............................................................................................................150

5060 Design and Planning of Airports .................................................................................................152

5070 Intergovernmental Relations.......................................................................................................152

5090 National integrated Airports System Plan ...................................................................................152

5100 FEDERAL-AID AIRPORT PROGRAM/AIRPORT DEVELOPMENT AID PROGRAM.....................152

5150 Surplus Airport Property Disposal Program................................................................................154

5170 Transfer of Lands Under § 16 and § 23 of the Airport/Airway Development Act of 1970. ........156

5190 Compliance Enforcement Activities ............................................................................................156

5200 AIRPORT SAFETY.........................................................................................................................156
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5210 Airport Safety Operations ...........................................................................................................156

5220 Airport Safety Equipment and Facilities......................................................................................156

5230 Airport Ground Safety .................................................................................................................156

5250 Terminal Area Coordination of Airport/Airspace Matters ............................................................156

5260 CAB Route Proceedings.............................................................................................................156

5270 International Airports Program....................................................................................................157

5280 Airport Certification .....................................................................................................................157

5300 AIRPORT DESIGN, CONSTRUCTION, AND MAINTENANCE......................................................157

5310 Airport Master Planning ..............................................................................................................158

5320 Airport Design.............................................................................................................................158

5325 Influence of Aircraft Performance ...............................................................................................158

5330 Airport Layout and Configuration ................................................................................................158

5335 Runway, Taxiway, and Apron Characteristics.............................................................................158

5340 Airport Visual Aids ......................................................................................................................158

5345 Airport Lighting Specifications ....................................................................................................158

5355 Airport Terminal Area Facilities...................................................................................................159

5360 Airport Buildings..........................................................................................................................159

5370 Airport Construction....................................................................................................................159

5380 Airport Maintenance....................................................................................................................159

5390 Heliports......................................................................................................................................159

5395 Seaplane Facilities......................................................................................................................159

5400 FEDERALLY-OWNED OR OPERATED AIRPORTS......................................................................159

5410 Wake ..........................................................................................................................................159

5420 Guam ..........................................................................................................................................159

5430 Dulles International.....................................................................................................................159

5440 Metropolitan Washington Airport ................................................................................................159

5450 FAA Headquarters Helipad.........................................................................................................160

5500 PASSENGER FACILITY CHARGE PROGRAM .............................................................................160

5600 COMMERCIAL SPACE LAUNCH SITE OPERATIONS .................................................................160

5610 Commercial Space System Planning .........................................................................................160

5620 Commercial Space Environmental Planning ..............................................................................160

5630 National Launch Site System Planning.......................................................................................160

5640 Launch Site Design, CONSTRUCTION, and MAINTENANCE ...................................................160

5650 Launch Site Licensing.................................................................................................................160

5660 Launch Site Operations ..............................................................................................................160

5670 Launch Site Compliance Monitoring ...........................................................................................160

5900 PLANNING GRANT PROGRAM ....................................................................................................160

CHAPTER 9. FACILITIES AND EQUIPMENT......................................................................................... 161

6000 AIRWAY FACILITIES .....................................................................................................................161

6005 Equipment Instruction Books- general........................................................................................162

6010 Establishment, Modernization, and Relocation..........................................................................162

6011 F&E Planning and Programming ................................................................................................163

6012 Installation Procedures (General)...............................................................................................163

6013 Facilities and Equipment Planning..............................................................................................163

6020 Programming Records................................................................................................................163

6030 Maintenance Operations.............................................................................................................164

6031 Maintenance Procedures (General)............................................................................................165

6032 Modification Procedures (General) .............................................................................................165

6033 Maintenance Projects .................................................................................................................165

6040 System Performance ..................................................................................................................165

6050 Frequency Management.............................................................................................................166

6070 Air Marking..................................................................................................................................168

6080 Engineering Drafting...................................................................................................................168

6081 Preparation of Engineering Drawings .........................................................................................168

6082 Availability of Engineering Drawings...........................................................................................168

6083 Engineering Drafting Office Procedures .....................................................................................168

6084 Engineering Drafting Index and Reporting System.....................................................................169

6090 Runway Monitoring System (RMS)............................................................................................169

6100 DATA SYSTEMS ............................................................................................................................169

6110 Computer Equipment (CCC).......................................................................................................169

6111 Dynamic Oceanic Tracking System (DOTS)...............................................................................169

6120 Programming (Software).............................................................................................................169

6130 Input/Output Equipment (CUE, FSP, FDEP, CTS) .....................................................................169

6131 Host Interface Device (HD) National Airspace System (nas) Local Area Network (LAN)...........169

6140 Monitor Equipment (SMMC)........................................................................................................169

6145 General Telemetry and Sensing Equipment...............................................................................169

6150 Data Transfer Equipment (MODEM)...........................................................................................169
1350.15C 08/29/01 

vi 

6160 Data Display Equipment (CDC) ..................................................................................................169

6161 MT-DARC/R2508 Technical Manuals.........................................................................................169

6170 Data Handling Equipment (Teletypewriter, APULS, AMOS).......................................................170

6171 Closed Circuit TV........................................................................................................................170

6180 Data Switching Equipment (ADIS, BDIS, AFTN, WNSC) ...........................................................170

6181 National Airspace Data Interchange Network II (NADIN ii).........................................................170

6190 Automatic Radar Terminal System (ARTS) ................................................................................170

6191 STARS Standard Terminal Automation Replacement System ...................................................170

6200 TEST EQUIPMENT ........................................................................................................................170

6210 Test Equipment Calibration ........................................................................................................170

6240 Radar Intelligence Tool (RIT)......................................................................................................170

6250 Maintenance Automation Program .............................................................................................170

6251 Remote Monitoring Subsystems (RMS)......................................................................................170

6260 Remote Maintenance Monitoring System (RMMS).....................................................................170

6261 Maintenance Processor Subsystems (MPS) ..............................................................................170

6262 Maintenance Data Terminals (MDT)...........................................................................................171

6270 Maintenance Automation Software.............................................................................................171

6271 Maintenance Management System (MMS).................................................................................171

6272 Monitor and Control Software (MCS)..........................................................................................171

6273 Maintenance Data Terminal Software.........................................................................................171

6280 Maintenance Data Communications...........................................................................................171

6281 Remote Monitoring Subsystem Concentrators (RMSC) .............................................................171

6290 Maintenance Control Center (MCC) ...........................................................................................171

6291 ARTCC Maintenance Control Center (AMCC)............................................................................171

6292 GNAS Maintenance Control Center (GMCC)..............................................................................171

6300 RADAR...........................................................................................................................................171

6310 Airport Surveillance Radar (ASR) ...............................................................................................172

6315 Terminal Weather Radar (TDWR) ..............................................................................................172

6320 Precision Approach Radar (PAR) ...............................................................................................172

6330 Airport Surface Detection Equipment (ASDE) ............................................................................172

6340 Air Route Surveillance Radar (ARSR) ........................................................................................172

6345 En Route Weather Radar (NXRAD) ...........................................................................................172

6350 Radar Remoting (RML, CD, BVD) ..............................................................................................172

6360 ATC Radar Beacon System (SECRA) ........................................................................................172

6365 MODE S Beacon System............................................................................................................172

6366 Ground-air-Ground Data Link System ........................................................................................172

6367 Air-to-Air TCASS.........................................................................................................................172

6370 Radar Recording Equipment ......................................................................................................172

6380 Radar Electronic Counter Measure Equipment (ECCM).............................................................173

6390 Video Mapping Equipment..........................................................................................................173

6410 Radar Displays (RBDE, BRITE)..................................................................................................173

6430 Joint-Use En Route Radar..........................................................................................................173

6440 TRACS........................................................................................................................................173

6450 Central Operations Facilities.......................................................................................................173

6460 Military Approach Control Facilities (RAPCO, RATCC) ..............................................................173

6470 Air Route Traffic Control Center Facilities (ARTCC, CENTO, CERAP, ADCOC) .......................173

6480 Terminal Air Traffic Control Facilities (ATCT, CST, TRACO, CTRAC) .......................................173

6490 Flight Service Station Facilities (FSS, IFSS) ..............................................................................173

6500 COMMUNICATIONS AND FLIGHT ASSISTANCE FACILITIES.....................................................173

6510 Remote Communications Air/Ground Facilities (RCAG, TROPO)..............................................174

6515 Emergency Communications Facilities.......................................................................................174

6520 Remote Transmitter/Receiver Facilities (RTR, LRCO, RCO, SFO) ............................................174

6530 Direction Finder Facilities (UDF, VDF, UVDF)............................................................................174

6540 Communications Link Facilities (LCOT, LNKR, CMLT, CMLR) ..................................................175

6550 Other flight Advisory Facilities (AID, EFAS, IFSR, IFST, TWEB, Mass Weather) ......................175

6555 Automated Weather Observing Systems....................................................................................175

6556 Weather System Processor........................................................................................................175

6558 Weather System Procession ......................................................................................................175

6560 Meteorological Instruments and Facilities (RVR, RBC) ..............................................................175

6570 Master Demarkation File (MDF)..................................................................................................175

6580 Remote Communications Facility (RCF) ....................................................................................175

6590 Radio Communications Link (RCL) ............................................................................................175

6600 COMMUNICATIONS EQUIPMENT ................................................................................................175

6610 Transmitting Equipment..............................................................................................................175

6620 Receiving Equipment..................................................................................................................175

6630 Antenna Equipment ....................................................................................................................175

6640 Audio and Speech Equipment ....................................................................................................176
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6650 Control, Selection, and Monitoring Equipment ...........................................................................176

6660 Power Supply Equipment............................................................................................................176

6670 Recorders and Reproducers.......................................................................................................176

6680 Radio (Teletypewriter) Terminal Equipment ...............................................................................176

6690 Telephone Type Equipment (EVS, 300 System, etc.) ................................................................176

6700 NAVIGATIONAL AIDS....................................................................................................................176

6710 Non-Federal Navigational Aids ...................................................................................................176

6720 Long-Range, Ground Based, Continuous Wave NAVAID (CONSO)..........................................176

6730 Distance Measuring Equipment (DME).......................................................................................176

6740 Non-Directional Radio Beacon (H, HH, LMM, LOM)...................................................................177

6750 Instrument Landing System (ILS, GS, LOC)...............................................................................177

6760 Low Frequency Range (SRA, MRL)............................................................................................177

6770 75 MHZ Marker (FM, DM, MM, OM)............................................................................................177

6780 Tactical Air Navigation Equipment (TACAN) ..............................................................................177

6790 VHF Omnirange (VOR)...............................................................................................................177

6810 VHF Omnitest (VOT)...................................................................................................................177

6820 Combined VOR and TACAN (VORTAC) ....................................................................................177

6830 Microwave Landing System (MLS) .............................................................................................177

6850 Visual Navigational Aids (ALS, VASI).........................................................................................177

6860 LORAN Long Range Navigation.................................................................................................177

6870 CMECA/Very Low Frequency (VLF) ...........................................................................................177

6880 Global Positioning System (GPS)...............................................................................................177

6882 Wide Area Differential Global Position System (WADGPS) .......................................................178

6884 Local Area Differential Global Position System (LADGPS) ........................................................178

6900 PLANT AND STRUCTURES ..........................................................................................................178

6910 Plant Modification .......................................................................................................................179

6920 Water and Sanitary Systems ......................................................................................................179

6930 Buildings and Structures.............................................................................................................179

6940 Grounds and Roads....................................................................................................................179

6950 Electrical .....................................................................................................................................179

6960 Mechanical..................................................................................................................................179

6970 Temperature/Humidity Control and Ventilation...........................................................................179

6980 Power Generation.......................................................................................................................179

6990 Electronic Equipment Modernization ..........................................................................................179

CHAPTER 10. AIR TRAFFIC MANAGEMENT........................................................................................ 180

7000 AIR TRAFFIC MANAGEMENT .......................................................................................................180

7010 Operation Evaluation ..................................................................................................................180

7020 Operational Research.................................................................................................................180

7030 Planning......................................................................................................................................180

7031 Standards and Criteria................................................................................................................181

7032 Systems Requirements...............................................................................................................181

7040 Noise Abatement ........................................................................................................................181

7100 AIR TRAFFIC PROCEDURES .......................................................................................................181

7110 Air Traffic Control Procedures ....................................................................................................181

7120 Special Civil Procedures.............................................................................................................181

7130 Air Traffic Control Criteria ...........................................................................................................181

7140 Rockets and Missiles ..................................................................................................................181

7200 AIR TRAFFIC OPERATION AND STANDARDS ............................................................................181

7210 Facility Administration.................................................................................................................182

7220 ATOS or ATCS Certification .......................................................................................................182

7230 Facility Operations ......................................................................................................................182

7231 En Route.....................................................................................................................................185

7232 Terminal......................................................................................................................................185

7233 Flight Service..............................................................................................................................185

7300 COMMUNICATION OPERATIONS ................................................................................................186

7310 Air-Ground ..................................................................................................................................186

7320 Interphone...................................................................................................................................186

7330 Teletypewriter .............................................................................................................................186

7340 Contractions................................................................................................................................186

7350 Location Identifiers......................................................................................................................186

7400 AIRSPACE ALLOCATION AND USE.............................................................................................187

7410 Rulemaking Actions....................................................................................................................187

7420 Nonrulemaking Actions...............................................................................................................187

7430 Airways and Routes....................................................................................................................187

7440 Terminal Airspace.......................................................................................................................188

7450 Special Use Airspace..................................................................................................................188

7460 Obstruction Evaluation................................................................................................................188
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7470 Airspace Analysis of NAVAIDS...................................................................................................188

7480 Airspace Analysis of Airports ......................................................................................................188

7490 Complaints, Aircraft Noise ..........................................................................................................189

7500 MILITARY OPERATIONS - AIR TRAFFIC......................................................................................189

7510 Special Procedures.....................................................................................................................189

7530 Military Exercises........................................................................................................................189

7600 SECURITY CONTROL OF AIR TRAFFIC ......................................................................................189

7610 Central Altitude Reservation Function ........................................................................................189

7620 Rules...........................................................................................................................................189

7630 Operations ..................................................................................................................................189

7700 AIR TRAFFIC REGULATIONS.......................................................................................................189

7710 Air Traffic Rules ..........................................................................................................................189

7711 Waivers and Exemptions............................................................................................................189

7720 Balloons, Kites, and Rockets......................................................................................................189

7721 Waivers and Exemptions, Balloons and Rockets .......................................................................190

7800 AIR TRAFFIC CONTROL AUTOMATION PROGRAMS.................................................................190

7810 Plans and Requirements ............................................................................................................190

7820 System Configuration - Hardware Components .........................................................................190

7830 NAS Automation Software Systems ...........................................................................................191

7840 Special Air Traffic Automation Projects ......................................................................................191

7900 FLIGHT INFORMATION.................................................................................................................191

7905 Correspondence, Weather Bureau.............................................................................................192

7910 Aeronautical Charts ....................................................................................................................192

7920 Aeronautical Publications ...........................................................................................................193

7930 NOTAM Systems ........................................................................................................................193

7940 Aeronautical Flight Data .............................................................................................................193

7950 Weather Observations, Aviation .................................................................................................194

7980 Engine Generators......................................................................................................................194

CHAPTER 11. FLIGHT SAFETY ............................................................................................................. 195

8000 FLIGHT SAFETY............................................................................................................................195

8010 Service Difficulty Program ..........................................................................................................196

8020 ACCIDENT AND INCIDENT INVESTIGATION AND REPORTING................................................197

8025 MEDICAL INVESTIGATION OF AIRCRAFT ACCIDENTS.............................................................198

8030 VIOLATION INVESTIGATION AND REPORTING .........................................................................199

8040 Regulatory ..................................................................................................................................200

8041 Airworthiness Certification Aircraft..............................................................................................202

8050 Aircraft Registration AND Recordation .......................................................................................203

8060 Airman Records ..........................................................................................................................203

8065 Airman Medical Records.............................................................................................................204

8070 Data Acquisition, Processing, and Analysis................................................................................204

8071 Flight Inspection Data Operations and Control...........................................................................205

8080 Airman Knowledge Tests............................................................................................................205

8081 Airmen Practical Flight Testing Standards..................................................................................205

8090 national Aviation Safety Inspection program ..............................................................................205

8100 AIRWORTHINESS CERTIFICATION.............................................................................................206

8110 Type Certification........................................................................................................................206

8111 Type Certification Holder ...........................................................................................................207

8112 Supplemental Type Certificate Holder ........................................................................................207

8113 Designated Engineering Representative ....................................................................................207

8114 Process Specifications................................................................................................................207

8115 Designated Alteration Station .....................................................................................................207

8120 Production Certification...............................................................................................................207

8121 Production Approval and Surveillance Procedures ....................................................................208

8130 Original Airworthiness.................................................................................................................208

8122 Suspected Unapproved Parts Program ......................................................................................208

8130 Original Airworthiness.................................................................................................................208

8150 Aircraft Equipment ......................................................................................................................208

8151 Technical Standards Order.........................................................................................................209

8152 Parts Manufacturing Approval.....................................................................................................209

8200 FLIGHT INSPECTION ....................................................................................................................209

8210 Production Certification Correspondence...................................................................................211

8220 Navigation Standards .................................................................................................................211

8240 Flight Inspection and Certification Operations............................................................................211

8260 Flight Procedures and Airspace Evaluation................................................................................211

8300 MAINTENANCE..............................................................................................................................211

8310 Certification Procedures .............................................................................................................214

8320 Surveillance Procedures.............................................................................................................214
08/29/01 1350.15C 

ix 

8330 Investigation Procedures ............................................................................................................214

8340 Bulletins - Large Aircraft .............................................................................................................214

8350 Bulletins - Small Aircraft..............................................................................................................214

8400 OPERATIONS ................................................................................................................................214

8410 Air Carrier Airmen Certification ...................................................................................................216

8430 Air Carrier Inspection and Surveillance ......................................................................................216

8450 Air Carrier Investigations ............................................................................................................216

8500 AEROMEDICAL CERTIFICATION .................................................................................................216

8510 Medical Review and Appeals......................................................................................................217

8520 Medical Examiner .......................................................................................................................217

8530 BIOMETRICS Services...............................................................................................................217

8600 GENERAL AVIATION AIRWORTHINESS......................................................................................217

8610 Certification.................................................................................................................................217

8620 Surveillance Procedures.............................................................................................................217

8630 Investigation Procedures ............................................................................................................217

8640 General Aviation Avionics...........................................................................................................217

8700 GENERAL AVIATION OPERATIONS ............................................................................................218

8710 Certification.................................................................................................................................218

8720 General Aviation Inspection And Surveillance............................................................................218

8730 Investigation Procedures ............................................................................................................218

8740 Accident Prevention....................................................................................................................218

8800 COMMERCIAL SPACE OPERATIONS..........................................................................................218

8810 Launch Licensing........................................................................................................................218

8820 Launch Guidelines......................................................................................................................218

8830 Launch Operations Evaluation and Monitoring...........................................................................218

8840 Launch Operations Environmental Records ...............................................................................218

8900 COMMERCIAL SPACE RE-ENTRY OPERATIONS.......................................................................218

8910 Re-entry Environmental Records................................................................................................218

8920 Re-entry Licensing......................................................................................................................219

8930 Re-entry Operations Evaluation and Monitoring.........................................................................219

CHAPTER 12. AVIATION MEDICINE, RESEARCH, AND DEVELOPMENT.......................................... 220

9000 AVIATION MEDICINE - GENERAL ................................................................................................220

9100 AEROMEDICAL STANDARDS.......................................................................................................220

9110 Medical Standards ......................................................................................................................220

9120 Medical Rules and Procedures...................................................................................................220

9300 Development and Research...........................................................................................................220

9400 COMMERCIAL SPACE TRANSPORTATION.................................................................................220

9500 RESEARCH AND DEVELOPMENT ...............................................................................................221

9550 Requirements .............................................................................................................................225

9600 AIRCRAFT......................................................................................................................................225

9610 Aerodynamics .............................................................................................................................225

9620 Facilities and Laboratories..........................................................................................................225

9630 Design and Fabrication...............................................................................................................225

9640 Flight Test...................................................................................................................................225

9650 Performance and Maintenance...................................................................................................225

9660 Production...................................................................................................................................225

9700 AIRCRAFT SYSTEMS, COMPONENTS, AND ACCESSORIES ....................................................226

9710 Airframe ......................................................................................................................................226

9720 Airfoils and Wings.......................................................................................................................226

9730 Cabins and Cockpits...................................................................................................................226

9740 Control Surfaces .........................................................................................................................226

9750 Instrumentation...........................................................................................................................226

9760 Propulsion and Engines..............................................................................................................226

9770 Undercarriages ...........................................................................................................................226

9800 AIR TRAFFIC AND NAVIGATION SYSTEMS ................................................................................226

9810 Airports .......................................................................................................................................226

9820 Communications Research.........................................................................................................226

9830 Data Processing and Display......................................................................................................226

9840 Navigation...................................................................................................................................226

9850 Radar and Related Data Acquisition...........................................................................................227

9900 PHYSICAL AND NATURAL SCIENCES ........................................................................................227

9930 Meteorology ................................................................................................................................227

9950 Aeromedical Research ...............................................................................................................227

9960 Human Factors ...........................................................................................................................227

9970 Clinical Research........................................................................................................................227

08/29/01 1350.15C 

1 

CHAPTER 1. GENERAL 

1-1. PURPOSE. 

This order establishes guidelines and procedures for the systematic destruction or retention of 

records and their retirement to a Federal Records Center as required by Federal statutes and 

regulations. Disposition of records must be accomplished in accordance with approved standards 

set forth in this order. This order has been sent to the National Archives and Records 

Administration (NARA) for review. 

1-2. DISTRIBUTION. 

This order is distributed to the division level in the Washington headquarters and at the Technical 

Center, to all secretaries in the regions, to all managers and supervisors at the Aeronautical 

Center; standard distribution to all field offices and facilities; and to all Records Management 

Officers. 

1-3. CANCELLATION. 

This order cancels Order 1350.15B, Records Organization, Transfer, and Destruction Standards 

dated, September 30, 1987. 

1-4. EXPLANATION OF CHANGES. 

This revision: 

a. Provides retention and disposal standards for records that were not previously 

scheduled and changes the disposition of those schedules which have been updated since the 

last printing. 

b. Separates the Freedom of Information Act (FOIA) and Privacy Act area into two 

separate series, 1270 is used for FOIA, and 1280 is used for Privacy Act. 

c. Incorporates the Commercial Space Transportation organization records into the 

FAA schedule. 

d. Lists the approved disposition authority for all scheduled record series, and indicates 

series without proper disposition authority. Organizations that maintain these records will be 

required to contact the Agency Records Officer to obtain appropriate disposition authority. 

e. Incorporates the General Records Schedule (GRS) provided by NARA. These 

record materials, common to most government agencies, are scheduled by NARA for all 

government entities. The agency is bound by these schedules unless it requests specific authority 

to deviate from the government-wide standard. 
1350.15C 08/29/01 

2 

1-5. ACRONYMS. 

AD Airworthiness Directive 

CAR Civil Aviation Regulations

CFR Code of Federal Regulations

FPM Federal Personnel Manual

FRC Federal Records Center

GAO General Accounting Office

GRS General Records Schedule

HRPM Human Resources Policy Manual 

NARA National Archives and Records Administration

NIST National Institute of Standards and Technology

NOTAM Notice to Airmen

OMB Office of Management and Budget

OPF Official Personnel File

OPM Office of Personnel Management

PL Public Law

RMO Records Management Officer 

1-6. DEFINITIONS. 

a. Adequate and Proper Documentation - A record of the conduct of Government 

business that is: 

(1) Complete and accurate to the extent required to document the organization, 

function, policies, decisions, procedures, and essential transactions of the agency. 

(2) Designed to furnish the information necessary to protect the legal and 

financial rights of the Government and of persons directly affected by the agency's activities. 

b. Administrative Records – Records that support agency mission activities, but are 

not part of the mission function. Administrative records relate to activities such as, but are not 

limited to budget and finance, human resource, equipment, supplies, facilities, public and 

congressional relations, and contracting. 

c. Case Files - Records, regardless of media, documenting a specific action, event, 

person, place, project, or other matter. They are filed by a unique name, number or, particular 

event or action that causes the case to be closed or become inactive. 

d. Chronological retention - Documents are retained for a specified period of time, 

and final disposition is based on simple computation of document age. 

e. Conditional retention – Retention period of documents is dependent upon certain 

conditions; e.g., aircraft blueprints used for certification purposes are maintained until the last 

aircraft of that type no longer exists, or building plans are maintained until the building is no longer 

under agency control. 
08/29/01 1350.15C 

3 

f. Cutoff - The breaking or ending of files at regular intervals, usually the end of a fiscal 

or calendar year, to permit their disposal or transfer in complete blocks and, to permit space for 

the setting up of new files. Case files are ordinarily cut off at the end of the year in which the case 

is closed. 

g. Data Base - A collection of data related to a particular topic or purpose and the tools 

for using the data. 

h. Data Base Management System - A software system used to access and retrieve 

information stored in a database. 

i. Data file - Related numeric, textual, or graphic information that is organized in a 

strictly prescribed form and format in an electronic file. 

j. Disposal - The final action taken in the life cycle of temporary records. Upon 

expiration of the retention period, disposal generally consists of destruction, and occasionally, 

donation to a government agency or organization or to an eligible person. 

k. Disposition – Includes: 

(1) Destruction (disposal) of temporary records no longer needed for conducting current 

business; 

(2) Transfer of inactive records to regional records services facilities; transfer to NARA 

of records determined to have sufficient historical or other value to warrant continued preservation; 

and, 

(3) Donation of temporary records to an eligible person or organization after the 

authorized retention period has expired and after NARA has approved the donation. 

l. Electronic Record - Any information that is recorded by, or in a form at that only a 

computer can process and that satisfies the definition of a Federal record in 44 USC 3301. 

(Electronic records include numeric, graphic, and text information, which may be recorded on any 

medium capable of being read by a computer and which satisfies the definition of a record. This 

includes, but is not limited to, magnetic media, such as tapes and disks, and optical disks. Unless 

otherwise noted, these requirements apply to all electronic records systems, whether on 

microcomputers, minicomputers, or mainframe computers, regardless of storage media, in 

network or stand-alone configurations). 

m. Federal Records Centers (FRC) – Government facilities that provide temporary 

storage and reference service for records that are needed infrequently by the creating agency but 

are not yet eligible for disposal or transfer to the National Archives. Records stored at records 

centers remain in the legal custody of the creating agency. The Washington National Records 

Center serves as the Regional Records Services Facility for the Washington, D.C. area. 

n. Files Custodian - Every organization, at least down to the division level, within the 

Federal Aviation Administration is required to have an official file station. Individuals responsible 

for the official file stations are called File Custodians. 

o. Inactive Record - A record no longer needed for the conduct of business. 
1350.15C 08/29/01 

4 

p. Microform - A medium containing greatly reduced images or microimages. Types of 

microform include microfilm, microfiche, aperture cards, and computer output microfilm. 

q. Nonrecord Materials - Those Federally owned informational materials that do not 

meet the statutory definition of records (44 U.S.C. 3301) or that have been excluded from 

coverage by the definition. Excluded materials are extra copies of documents kept only for 

reference, stocks of publications and processed documents, and library or museum materials 

intended solely for reference or exhibit. 

r. Office of Primary Responsibility (OPR) - The organizational unit with primary 

responsibility for developing, and/or implementing a policy, program, or function. 

s. Program Records – The records created by each Federal agency in performing the 

unique functions that stem from the distinctive mission of the agency. 

t. Records Schedule - A document approved by the National Archives and Records 

Administration, which provides authority for the final disposition of recurring or nonrecurring 

records. Includes Standard Form 115, Request for Records Disposition Authority, and the General 

Records Schedule (GRS). Records shall not be destroyed except as authorized by an approved 

records schedule. 

u. Record Series - File units or documents arranged according to a filing system or 

kept together because they relate to a particular subject or function, result from an activity, 

document a specific type of transaction, take a particular physical form, or have some other 

relationship arising from their creation, receipt, or use, such as restrictions on access or use. 

v. Scheduling - The process of developing schedules for the disposition of records, 

along with disposition instructions for nonrecord materials. (NARA, "A Federal Records 

Management Glossary") 

w. Working Files - Preliminary drafts, rough notes, and similar materials that were used 

to prepare final copies. Working files may meet the statutory definition of records and shall be 

maintained to ensure adequate and proper documentation if: 

 (1) They were circulated and made available to employees other than the creator for 

official purposes such as approval, comment, action, recommendation, follow-up, or to 

communicate with agency staff about agency business; and 

 (2) They contain unique information, such as substantive annotations or comments, that 

adds to a proper understanding of the agency's formulation and execution of basic policies, 

decisions, actions, or responsibilities. 
08/29/01 1350.15C 

5 

1-7. GENERAL. 

a. The heads of Federal agencies are responsible for making and preserving records, 

including electronic records, containing adequate documentation of the organization, functions, 

policies, decisions, procedures, and essential transactions of the agency. The records shall be 

maintained so as to be easily retrievable. The records should be designed to furnish information 

necessary to protect the legal and financial rights of the Government and of persons directly 

affected by the agency's activities. (See 44 U.S.C. 3101). Each Federal agency is required to 

establish an active and continuing records management program, and is responsible for submitting 

records disposition schedules to the Archivist of the United States for approval. No record may be 

destroyed without the authorization of the Archivist. Unauthorized destruction of records can result 

in criminal penalty [18 U.S.C. 2071]. 

b. These standards cover retention, transfer, and destruction of all FAA files. The 

standards cover all data wherever it is kept and whatever its physical characteristics. The 

operating officials concerned develop the standards, working with the FAA records officer and 

National Archives and Records Administration record specialists. Once approved the standards 

must be followed, until they are officially changed. 

c. File standards provided herein are used to prepare official file lists for all file stations. 

The lists outline contents, arrangement, and transfer and destruction provisions. Order 1350.14, 

Records Management, provides guidance in creating official file lists. Anyone having trouble in 

interpreting or implementing this schedule is urged to contact the responsible organizations 

Records Management Officer, or the Agency Records Officer in the Office of Cost and 

Performance Management. 

1-8 LEGAL REQUIREMENTS. 

The National Archives and Records Administration Act of 1984 (Public Law 98-497, 44 United 

States Code [U.S.C.] Chapter 29), amended the records management statutes to divide records 

management responsibilities between NARA and the General Services Administration (GSA). 

Under the Act, NARA is responsible for adequacy of documentation and records disposition and 

GSA is responsible for economy and efficiency in records management. Federal agency records 

management programs must comply with regulations promulgated by both NARA and GSA. The 

following references contain federal recordkeeping requirements: 

a. Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 759 

Section 111). 

b. Federal Records Act of 1950, as amended (44 U.S.C. Chapter 21, Chapter 29, Chapter 31, 

Chapter 33). 

c. National Archives and Records Administration Act of 1984 (Public Law 98-497, 44 U.S.C. 

Chapter 21). 

d. Paperwork Reduction Act of 1980, as amended (44 U.S.C. Chapter 35). 

e. 36 CFR Chapter XII, Subchapter B, especially Part 1234, "Electronic Records 

Management." 
1350.15C 08/29/01 

6 

f. Federal Information Resources Management Regulation (FIRMR) Bulletin B-"Electronic 

Records Management." (Note that FIRMR Bulletin B-1 is essentially the same as 36 CFR Chapter 

XII, Subchapter B, Part 1234). 

g. FIRMR Part 201-9, "Creation, Maintenance, and Use of Records." 

h. 18 U.S.C. Chapter 101, Records and Reports - §2071, Concealment, removal, or mutilation 

generally. 

i. 5 U.S.C. § 552, Freedom of Information Act. 

j. Order 1350.14, Records Management. 

1.9. OBJECTIVES. 

The objectives of the records management program are to: 

a. Provide policy, standards, and effective controls over the creation, organization, 

maintenance, and use of agency record materials. 

b. Provide standards for the preservation of records of continuing value, and the 

systematic disposal or transfer to storage or records centers of all records of temporary value in 

accordance with applicable laws and regulations. 

 c. Provide training and guidance on records management systems and procedures in 

each program element in order to assist in records management and retrieval. 

d. Evaluate records management programs and recordkeeping systems to ensure 

effectiveness, efficiency, adherence to changing agency policy and technology, and compliance 

with applicable laws and regulations. 

1-10. RESPONSIBILITIES: 

a. Each office, service, region, and center is responsible for instituting records management 

activities to carry out program objectives and implementing the provisions of this order in his/her 

respective area. He/she will designate a qualified person to serve as Records Management 

Officer (RMO) for the office or service and an alternate. 

b. The RMO will assist in carrying out these general responsibilities and will specifically: 

(1) Facilitate the disposition of records, to ensure that permanent records are preserved 

and ultimately transferred to the Archives and that temporary records no longer of current use are 

promptly disposed of or retired in accordance with their disposition schedules. 

 
08/29/01 1350.15C 

7 

(2) Submit each proposed records schedule developed by an organization on 

SF-115, Request for Records Disposition Authority, to the FAA Records Management Officer for 

concurrence. Upon the FAA Records Management Officer's concurrence, proposed records 

disposition schedules will be sent to NARA for approval. Organizations shall not adopt a proposed 

records schedule, or dispose of records based on a proposed records schedule, prior to final 

approval by NARA. Consideration will be given to the need for the records in conducting current 

business, as well as the likelihood for potential future usage for legal, fiscal, and administrative 

purposes; and adequate documentation, including the opinion of the Office of the Chief Counsel, 

as necessary. 

 (3) Maintain a directory of file stations and a descriptive list of records maintained at each 

file station. 

c. The Office of Cost and Performance Management (APF): 

(1) Develops and implements agencywide records management policies, systems, 

standards, and procedures. 

 (2) Provides technical advice and assistance to other offices responsible for the records 

management functions. 

 (3) Represents the agency to NARA in obtaining approval for the disposal of records. 

(4) Ensures compliance with statutory, regulatory, and departmental requirements and 

standards. 

 (5) Reviews and conducts required agencywide coordination for all prepared records 

disposition schedules and obtains approval for the schedules from NARA. 

a. Each Government and contract employee is responsible for the protection and preservation 

of documentation of agency function for which the are responsible following the procedures set 

forth in this directive as well as Order 1350.14. 

b. Program and Project Managers are responsible for creation, maintenance, protection, and 

disposal of records with other program areas. They shall: 

(1) Create records to ensure adequate and proper documentation of there are of 

responsibility. 

(2) Implement procedures to ensure records are protected from theft, loss, or 

unauthorized access. 

 (3) Transfer or destruction of inactive records as specified in this order. 

Coordinate changes with their organization’s RMO to establish new types of records, or to make 

changes in the records retention schedule. 

b. The National Archives and Records Administration will evaluate and coordinate schedules 

submitted for approval. 
1350.15C 08/29/01 

8 

1-11. RECORDS SCHEDULES 

a. All records must be scheduled for disposition by NARA. Requests for changes to existing 

schedules or new schedules may be initiated through the office Records Management Officer. 

The scheduled shall be prepared on a Standard SF-135, Request for Records Disposition 

Authority, coordinated with all affected organizational elements, and approved by the Agency 

b. Records Officer prior to submission to NARA. 

Records schedules should be developed and written in such a manner as to minimize the need for 

updating. Records should be described in general terms that will not be likely to change 

frequently. Specific forms, names of reports and systems or similarly detailed references should 

be avoided. 

c. Disposition instructions in record schedules are mandatory. Managers or employees may 

not dispose of records prior to their authorized disposal date of retained beyond that date. If a 

program official determines that records need to be retained longer than authorized by the 

schedule, the Records Management Officer should be contacted to obtain approval from NARA, 

and if necessary, to revise the schedule. 

d. Nonrecord materials are not generally included on record schedules because their disposal 

is not covered by 44.U.S.C., Chapter 33. Officials should dispose of nonrecord materials as soon 

as they have served their purpose and are no longer needed. The Records Management Officer 

should be contacted for advice if there is any question whether documentary materials are records 

or nonrecords. 
08/29/01 1350.15C 

9 

CHAPTER 2. USING THE RETENTION SCHEDULE 

2-1. USING THIS ORDER. 

Each item in this order is in the following format: 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 a. Item Numbers. Items are numbered using Order 0000.1, FAA Standard Subject 

Classification System. This numbering system should also be used to file the related documents. 

b. Title and Description of Records. The title and description of records describes in 

general terms names and contents that may cover several record series and accommodate minor 

differences in naming and arranging local files. Broad terms generally, the records are not 

identified with specific organizations so that similar records will follow the same standards. 

Standards should not be stretched to cover records that are obviously not related to the records 

described. When data is microfilmed or created electronically, provisions for maintaining those 

specific file formats are covered. 

(1) General correspondence files. General correspondence file standards 

are usually provided within standards for major program records. This correspondence consists of 

letters, memos, reports, etc., related to the principle function of the program office. General 

correspondence files are usually arranged by the FAA Standard Subject Classification System. 

a. Files at various organizational levels. Standards give varied retention periods 

when related records are kept by national, regional, and local offices. While there are some 

exceptions, most permanent records are kept only by the agency office of primary interest. Such 

offices or activities are responsible for agencywide policy, plans, programs, and procedures in their 

functional areas. 

c. Disposition. Final actions related to record materials that are no longer valuable to 

the agency in conducting current business. 

(1) Permanent Retention. Records which have enduring value to the agency will 

be protected for historical and reference purposes. Records which are identified as permanent 

also reflect the amount of time that they remain under the legal control of the agency prior to 

transfer of custody to the National Archives. 

(2) Temporary Retention. Most files fall into this category, and are maintained for 

a specified period of time, and then destroyed in accordance with the guidelines in this 

order. Destruction dates may relate to the passage of time, or a particular event. In Real 

Property cases, for instance, records are retained until the property is transferred from 

government control. Other disposition instructions indicate specific time periods, such as 

Time & Attendance Source Records are destroyed when they are 6 years and 3 months 

old. 
1350.15C 08/29/01 

10 

(a) On-Site Storage and Destruction. For items that have short life cycles, it may be 

more convenient or more economical to maintain them at the facility and destroy them on-site. 

(b) Off-Site Storage and Destruction. Inactive records may be transferred to off-site 

storage facilities if on-site storage is not available. Records should only be sent if they are not 

referred to more than once a month per drawer, and they are of sufficient value to warrant the 

additional expense of transporting and storing records off-site for the period. 

d. Authority. The authority listed is the number assigned to the NARA approved SF115, Request for Record Disposal Authority, or the General Records Schedule (GRS) item 

number. Without disposition authority signed by the Archivist of the United States, records cannot 

be destroyed. 

2-2. APPLYING RETENTION STANDARDS. 

a. Administration. Each activity shall be responsible for setting up its records for 

orderly disposition in accordance with standards provided in this order. Effective programming 

requires: 

(1) The determination of disposal authorization to apply to each file or records series the 

activity accumulates. 

(2) The establishment of suitable cut-off periods and transfer dates. 

(3) The development of appropriate retention periods for records not covered by 

disposal authorizations and the submission of recommendations through channels as provided in 

Order 1350.14, Records Management. 

 (4) The annual inspection and audit by the cognizant records officer, of the activity's 

records and related disposition procedures and practices to ensure that: 

(a) All records accumulated are covered by items in this order, 

(b) Proper disposal authorizations are being applied to the records, and 

(c) Records are actually disposed of when they become eligible for destruction 

and transferred to storage when they become no longer useful for current agency business. 

b. File Division. Records should be disposed of in a "block" whenever possible. 

Documents that must be maintained for substantially longer or shorter periods than other portions 

of the file should be physically separated and filed as individual records series. While a physical 

separation of these records is preferred, some files, such as general correspondence files, may 

contain materials having different retention values. When the file volume is small and when the 

differences in retention periods is not substantial, the entire file may be retained as a 'block' and 

disposed of upon expiration of the longest retention period. When the differences are substantial, 

each file category should be identified for disposal as a separate series of records. 

c. Accidental Destruction of Records. The accidental destruction of records will be 

reported to the Agency Records Officer in APF-100. This report will include: 
08/29/01 1350.15C 

11 

(1) A complete description of the records destroyed, including dates of records if 

known. 

(2) Volume destroyed in cubic feet; if machine readable cite the number of reels. 

(3) The office of origin. 

(4) A statement of the circumstances surrounding the destruction. 

(5) A statement of the safeguards and planned procedures to prevent further 

instances of loss of documentation. 

d. Questions. If you have any questions about the procedures or descriptions in this 

order, please contact the Records Management Officer for your organization, or contact the 

Agency Records Officer in APF-100. It is recommended that if you are not sure if an item is a 

record or not, err on the side of caution, and maintain the record until such time that an opinion 

may be obtained from a records professional, or from NARA. 
1350.15C 08/29/01 

12 

CHAPTER 3. GENERAL ADMINISTRATIVE FILES 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

3-1. SHORT-TERM TEMPORARY FILES. A substantial number of files contain temporary material that is 

useful but not essential to record the program activity of the office holding it. These files are often called 

housekeeping files, reader files, publications files, extra copy files, information copy files, etc. In many 

cases, there is a separate office of primary interest that maintains a related master copy for longer term 

retention. Ideally, much of this material should be destroyed WITHOUT FILING, thus reducing the volume of 

material in the files and making them more serviceable. The following standards cover the more common 

types of these temporary materials produced by FAA offices and activities. These temporary materials WILL 

NOT be transferred to the Federal Records Center. 

a. Office Administration Files. Records 

accumulated by individual offices that relate to 

the internal administration or housekeeping 

activities of the office rather than the functions 

for which the office exists. In general, these 

records relate to the office organization, staffing, 

procedures, and communications; the 

expenditure of funds, including budget papers; 

day-to-day administration of office personnel, 

including training and travel; supplies and office 

services and equipment requests and receipts; 

and the use of office space and utilities. They 

may include copies of internal activity and 

workload reports (including work progress, 

statistical, and narrative reports which are 

prepared in the office and forwarded to higher 

levels), and other materials that do not serve as 

official documentation of the programs of the 

office. 

[NOTE: This schedule is not applicable to the record 

copies of organizational charts, functional 

statements, and related records that document 

the essential organization, staffing, and 

procedures of the office, which must be 

scheduled prior to disposition by submitting an 

SF 115 to NARA.] 

Destroy when 2 years old or 

when no longer needed, 

whichever is sooner. 

GRS 23 Item 1 

b. FAA Publications - Reference Copies. 

Copies of FAA and predecessor agency 

publications including copies of orders, bulletins, 

manuals, circulars, memoranda, informational 

announcements, public relations material, and 

other printed or processed documents. 

(Preservation of record sets is the responsibility 

of the issuing or controlling office.) 

Destroy when superseded 

or obsolete. 

Nonrecord 

c. Outside Publications. Publications of other 

Government agencies, commercial firms, or 

private institutions, including catalogues, price 

lists, and similar publications. 

Destroy when superseded 

or obsolete. 

Nonrecord 

d. Library Materials. Copies of books, pamphlets, 

journals, and similar materials. 

Refer to librarian for 

disposition. 

Nonrecord 
08/29/01 1350.15C 

13 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

e. Reading Files. Copies of correspondence 

signed and maintained by the approving officials 

office, used solely as a reading or reference file 

for the convenience of personnel. 

Destroy when 2 years old, 

or when no longer needed, 

whichever is sooner. 

GRS 23 Item 1 

f. Duplicate Copies. Identical duplicate copies of 

all documents contained in same file. 

Destroy immediately. Nonrecord 

g. Requests for Information or Publications. 

Routine requests for information or publications 

and copies of replies which require no 

administrative action, no policy decision, and no 

special compilation or research for reply. 

Destroy when 3 months old. GRS 23 Item 7(a) 

h. Letters of Transmittal. Originating office copies 

of letters of transmittal that do not add any 

information to that contained in the transmitted 

material. 

Destroy when 3 months. GRS 23 Item 7(b) 

i. Quasi-Official Notices. Quasi-official notices 

including memoranda and other records that do 

not serve as the basis of official actions, such as 

notices of holidays or charity and welfare fund 

appeals, bond campaigns, and similar records. 

Destroy when 3 months old. GRS 23 Item 7(c) 

j. Mailing Lists. Correspondence, request forms, 

and other records relating to changes in mailing 

lists. 

Destroy after appropriate 

revision of mailing list or 

after 3 months, whichever is 

sooner. 

GRS 13 Item 4(a) 

k. Drafts. Preliminary and intermediate drafts of 

letters, memoranda, reports and other papers. 

Destroy when final drafts 

are completed, unless the 

changes substantially alter 

the contents. 

GRS 16 

Introduction, 4th 

paragraph 

l. Work Sheets. Work sheets and other work 

papers that are NOT an integral part of a file. 

Destroy when work is 

completed or transferred to 

a more permanent form. 

Nonrecord 

m. Shorthand Notes. Stenographers’ notebooks, 

and stenotype tapes. 

Destroy when notes have 

been transcribed. 

Nonrecord 

n. Reproduction Material. Stencils, ditto masters, 

multilith plates, and other duplicating media used 

for preparing form letters, issuances, etc. 

Destroy when purpose has 

been served. 

Nonrecord 

o. Routine Control Files. Papers used to facilitate 

or control work in progress, such as job control 

records, status cards, routing slips, work 

progress sheets, statistical tabulating aids such 

as punched cards, and records which control 

work and record action taken. 

Destroy 2 years after date 

of last entry. 

GRS 23 Item 8 
1350.15C 08/29/01 

14 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

p. Personal Files. Personal papers and privately 

purchased books kept in an office for the 

convenience of the employee. OFFICIAL 

RECORDS WILL NOT BE INCLUDED IN 

PERSONAL FILES 

Destroy at the convenience 

of the individual or the office. 

Nonrecord 

q. Suspense Files. Documents arranged in 

chronological order as a reminder that an action 

is required on a given date or that a reply to 

action is expected and, if not received, should be 

traced on a given date.

 

 1. A note or other reminder to take action. Destroy after action is taken GRS 23 Item 6(a) 

 2. The file copy or an extra copy of an outgoing 

communication, filed by the date on which a 

reply is expected. 

Withdraw documents when 

reply is received. 1) If 

suspense copy is an extra 

copy, Destroy immediately. 

(2) If suspense copy is the 

file copy, incorporate it into 

the official files. 

GRS 23 Item 6(b) 

r. Schedules of Daily Activities. Calendars, 

appointment books, schedules, logs, diaries, and 

other records documenting meetings, 

appointments, telephone calls, trips, visits, and 

other activities by Federal employees while 

serving in an official capacity, EXCLUDING 

materials determined to be personal.

 

 s. Records containing substantive information 

relating to official activities, the substance of 

which has not been incorporated into official files, 

EXCLUDING records relating to the official 

activities of high government officials. 

[NOTE: High level officials include the heads of 

departments and independent agencies; their 

deputies and assistants; the heads of program 

offices and staff offices including assistant 

secretaries, administrators, and commissioners; 

directors of offices, bureaus, or equivalent; 

principal regional officials; staff assistants to 

those aforementioned officials, such as special 

assistants, confidential assistants, and 

administrative assistants; and career Federal 

employees, political appointees, and officers of 

the Armed Forces serving in equivalent or 

comparable positions. Unique substantive 

records relating to the activities of these 

individuals must be scheduled by submission of 

an SF 115 to NARA.] 

Destroy or delete when 2 

years old. 

GRS 23 Item 5(a) 
08/29/01 1350.15C 

15 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

 (2) Records documenting routine activities 

containing no substantive information and 

records containing substantive information, 

which has been incorporated into organized 

files. 

Destroy or delete when no 

longer needed for 

convenience of reference. 

GRS 23 Item 5(b) 

t. Tracking and Control Records. Logs, 

registers, and other records used to control or 

document the status of correspondence, reports, 

or other records that are authorized for 

destruction by the GRS or a NARA-approved 

SF 115. 

Destroy or delete when 2 

years old, or 2 years after 

the date of the last entry, 

whichever is applicable. 

GRS 23 Item 8 

u. Finding Aids (or Indexes). Indexes, lists, 

registers, and other finding aids used only to 

provide access to records authorized for 

destruction by the GRS or a NARA-approved 

SF 115, EXCLUDING records containing 

abstracts or other information that can be used 

as an information source apart from the related 

records. 

Destroy or delete with the 

related records. 

GRS 23 Item 9 

v. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 

 1. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced 

GRS 23 Item 10 

 2. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 23 Item 10 

3-2. RESERVED. 
1350.15C 08/29/01 

16 

CHAPTER 4. GENERAL MANAGEMENT AND ADMINISTRATION 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

0000 CHECKLISTS AND INDEXES 

1000 ADMINISTRATION, MANAGEMENT, AND POLICIES 

The records described below relate to the general management, planning, organization, and direction of the Federal 

Aviation Administration and the performance of the administrative management functions. They result from the 

development of agency plans, policies, and programs; management surveys, paperwork management, data processing 

system, work simplification, and other management improvement programs; agency relations with the public, Congress, 

and other external bodies; release of information under the Freedom of Information Act and the Privacy Act; investigations 

of personnel, applicants for employment, and contractors; employee travel; security and protective services matters, 

including the safeguarding of classified information; administrative support services; and defense planning activities. 

1. Administrative Policy and Planning Files. 

Documents relating to policy development and 

the overall planning, coordination, control, and 

executive direction of the assigned missions of 

the agency. Specifically, these files are 

accumulated by the Administrator, his top level 

staff, and heads of regions and centers. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 1 

Approved 8/6/74 

2. History Program Files. Documents prepared 

and accumulated by the agency historian, 

consisting of historical studies, reports, and 

monographs; significant source materials, such 

as transcripts and tapes of interviews; special 

collections of policy documents of exceptional 

importance; and similar records. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 2 

Approved 8/6/74 

3. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced.

GRS 14 Item 37(a) 
08/29/01 1350.15C 

17 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 14 Item 37(b) 

1010 SELECTION ORDERS 

 OPR Action needed to 

request disposition 

authority. 

1020 METRIC SYSTEM 

 OPR Action needed to 

request disposition 

authority. 

1050 ENVIRONMENTAL QUALITY ACTIVITIES 

 OPR Action needed to 

request disposition 

authority. 

1052 ENERGY POLICIES AND PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

1053 ENERGY PLANNING CONSERVATION 

 OPR Action needed to 

request disposition 

authority. 

1054 ENVIRONMENTAL NETWORK 

 OPR Action needed to 

request disposition 

authority. 

1070 HOTLINE FILES 

1. FAA Administrator’s Hotline. Includes call 

records, correspondence, reports, and related 

documents accumulated by staff in the course of 

operation. 

a. Administrator’s Office. 

 (1) Paper Files. Destroy when 5 years old. N1-237-95-3 

Approved 6/6/95 

 (2) Electronic Records. Destroy individual data 

records when paper files are 

destroyed. 

N1-237-95-3 

Approved 6/6/95 

 (3) System Documentation. Update as needed. 

Destroy documentation when 

superseded. 

N1-237-95-3 

Approved 6/6/95 

b. All other offices. Destroy when 2 years old. N1-237-95-3 

Approved 6/6/95 
1350.15C 08/29/01 

18 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

2. Consumer Hotline. Files include Hotline call 

records, correspondence, reports, and 

related documents accumulated by the staff 

in the course of the operation.

 

a. Paper Files. Destroy when 2 years old. N1-237-96-2 

Approved 7/9/96 

b. Electronic Files. Destroy individual data 

records when paper files are 

destroyed. 

N1-237-96-2 

Approved 7/9/96 

c. System Documentation. Destroy superseded 

documentation. 

N1-237-96-2 

Approved 7/9/96 

1100 ORGANIZATION, AUTHORITIES, AND 

FUNCTIONS 

 

1. Organization Planning Files. Documents 

relating to the establishment of and changes in 

organization, functions, relationships, and 

delegations of authority, such as organizational 

and functional charts, staff studies, minutes of 

staff meetings, and related correspondence. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 3 

Approved 8/6/74 

2. Organization Working Files. Background 

materials, drafts, interim and progress reports, 

and related papers accumulated in organization 

planning projects and surveys. 

Destroy 6 months after final 

action on project report or 3 

years after completion of 

report if no final action is 

taken. 

GRS 23 Item 1 

1110 COMMITTEES AND CONFERENCES 

1. Committee and Conference Files [NOTE: 

Records created to comply with the provisions of 

the Government in the Sunshine Act, including 

transcriptions and minutes of closed meetings, 

electronic recordings for which verbatim 

transcripts do not exist, and annual reports to 

Congress describing the agency's compliance 

with the Act, are permanent records and must be 

scheduled by submission of an SF 115 to 

NARA.] 

 

a. Records relating to establishment, 

organization, membership, and policy of 

internal committees, excluding committees 

covered by 1110(2). 

Destroy 2 years after 

termination of committee.

GRS 16 Item 8(a) 

b. Records created by committees. 
08/29/01 1350.15C 

19 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (1) Agenda, minutes, final reports, and 

related records documenting the 

accomplishments of official boards and 

committees, EXCLUDING those 

maintained by the sponsor or 

Secretariat.

Destroy when 3 years old. GRS 16 Item 8(b)(1) 

 (2) Official files of the committee sponsor, 

secretariat, or recorder. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 4 

Approved 8/6/74 

 (3) All other committee records. Destroy when 3 years old. GRS 16 Item 8(b)(2) 

c. Records maintained by agency Committee 

Management Officers for committees 

established under the Federal Advisory 

Committee Act, including copies of charters, 

membership lists, agendas, policy 

statements, and material required to be 

available for public information. 

[NOTE: This sub-item does not apply to records 

maintained at the General Services 

Administration or records covered elsewhere in 

this schedule.] 

Destroy 5 years after 

termination of committee. 

GRS 16 Item 8(c) 

2. Committee Management Files. Documents 

relating to the establishment and organization of 

committees, boards, and panels; policies 

governing official agency membership; and 

related matters.

 

a. Files for advisory, interagency, and 

international committees sponsored by FAA. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 5 

Approved 8/6/74 

b. Files for internal FAA committees. Destroy 1 year after 

termination of committee. 

NC-174-227 Item 5 

Approved 8/6/74 

3. Staff and Local Meeting and Conference 

Files. Minutes, agenda, and related documents. 

Destroy 6 months after final 

action on project report or 3 

years after completion of 

report if no final action is 

taken. 

GRS 23 Item 1 

4. Committee Inventory Files. Annual and special 

inventory reports of FAA committees in 

existence. 

 

a. Accumulated by the Federal Aviation Agency 

Committee Management Officer. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 6 

Approved 8/6/74 
1350.15C 08/29/01 

20 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Accumulated by the Federal Aviation 

Administration Committee Management 

Officer. 

Destroy when 5 years old. NC-174-227 Item 6 

Approved 8/6/74 

c. All others. Destroy when 2 years old. NC-174-227 Item 6 

Approved 8/6/74 

1200 EXTERNAL RELATIONS 

General Correspondence Files. Routine 

correspondence, reports, and related documents 

pertaining to activities promoting civil aviation 

development, encouraging aviation education, 

fostering public understanding of agency mission and 

activities, and disseminating information to the public, 

but EXCLUDING files described elsewhere in this 

manual. 

 

a. Agency office of primary interest. Destroy when 2 years old. NC1-237-77-3 Item 1 

Approved 12/2/77 

b. All other offices. Destroy when 1 year old. NC1-237-77-3 Item 1 

Approved 12/2/77 

1210 PUBLIC RELATIONS 

1. Informational Release Files. Records 

documenting the public release of information 

concerning agency activities and 

accomplishments, consisting of press releases, 

transcripts of press conferences, external 

publications, official speeches, television and 

radio scripts, biographies, graphic presentations 

and exhibits, and other similar material and 

related indexes. 

 

a. Releasing office (record set only). PERMANENT. Transfer to 

FRC when 4 years old or 

earlier if inactive. Offer to 

NARA when 9 years old. 

NC1-237-77-3 Item 36 

Approved 12/2/77 

b. All other offices. Destroy when no longer 

needed for administrative 

purposes. 

NC1-237-77-3 Item 36 

Approved 12/2/77 

2. Informational Release Approval Files. Drafts 

of press releases, speeches, and articles with 

approvals for release or publication. 

Destroy when 2 years old. GRS 14 Item 1 
08/29/01 1350.15C 

21 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

3. Information Request Files. Requests for 

information and copies of replies thereto, 

involving no administrative actions, no policy 

decisions, and no special compilations or 

research and requests for and transmittals of 

publications, photographs, and other 

informational literature. 

Destroy when 3 months old. GRS 14 Item 1 

4. Acknowledgement Files. Acknowledgement 

and transmittals of inquiries and requests that 

have been referred elsewhere for reply. 

Destroy 3 months after 

acknowledgement and 

referral. 

GRS 14 Item 2 

5. Press Service Files. Press service teletype 

news and similar materials. 

Destroy when 3 months old GRS 14 Item 3 

6. Information Project Files. Informational service 

project case files maintained in formally 

designated informational offices. 

Destroy 1 year after close of 

file or 1 year after completion 

of project.

GRS 14 Item 4 

7. Commendation/Complaint Correspondence 

Files. Anonymous letters, letters of 

commendation, complaint, criticism and 

suggestion, and replies thereto, excluding those 

on the basis of which investigations were made 

or administrative action taken and those 

incorporated into individual personnel records.

Destroy when 3 months old GRS 14 Item 5 

8. Indexes and Check Lists. Bibliographies, 

check lists, and indexes of agency publications 

and releases, EXCLUDING those relating to 

record sets scheduled as permanent.

Destroy when superseded or 

obsolete

GRS 14 Item 6 

1220 CONGRESSIONAL RELATIONS 

 Congressional Inquiry Files. Copies of 

Congressional correspondence and replies on 

matters within the scope of FAA maintained by 

Congressional liaison offices which do not serve as 

unique documentation of the programs of the office. 

Destroy when 2 years old. GRS 23 Item 1 

1230 INTERAGENCY RELATIONS 

 OPR Action needed to 

request disposition 

authority. 

1240 INTERNATIONAL RELATIONS 

 The records described below relate to the coordination of international activities of the agency, 

development and coordination of FAA and U.S. positions on matters considered by international civil 

aviation organizations, providing secretariat services for the Interagency Group on International 

Aviation (IGIA), and management of agency foreign assistance programs. 

 
1350.15C 08/29/01 

22 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. General Correspondence Files. 

Correspondence, reports, agreements, studies, 

and other documents reflecting the planning, 

direction, coordination, and evaluation of 

international aviation programs of FAA, and the 

development of international aviation policy with 

other United States Government agencies, 

industry, foreign governments, and international 

bodies, maintained by the agency office of 

primary interest. 

PERMANENT. Transfer to 

FRC when 4 years old. 

Offer to NARA when 24 

years old. 

NC1-237-77-3 Item 78 

Approved 12/2/77 

2. Interagency Group on International Aviation 

(IGIA) and International Civil Aviation 

Organization (ICAO) Files. Documents 

produced and accumulated in connection with 

the development and presentation of the position 

of FAA and the U.S. on ICAO or other 

international civil aviation organization matters, 

and to implementation of recommendations, 

including minutes of Air Navigation and other 

committee papers, reports and related 

correspondence and documents. 

 

a. Offices responsible for coordinating on IGIA 

and ICAO matters. 

PERMANENT. Offer to 

NARA when 40 years old. 

NC1-237-77-3 Item 79 

Approved 12/2/77 

b. All others. Destroy when 1 year old. NC1-237-77-3 Item 79 

Approved 12/2/77 

3. IGIA Liaison Files. Documents accumulated in 

the coordination and conduct of agency 

participation in IGIA activities and in briefing 

designated representatives prior to meetings of 

IGIA. 

 

a. IGIA and ICAO numbered papers and 

related indexes and correspondence. 

PERMANENT. Cutoff files 

and indexes in 5 year blocks. 

Offer to NARA when 40 

years old. 

NC1-237-77-3 Item 

80(a) 

Approved 12/2/77 

b. Designations of agency representatives to 

the IGIA. 

Destroy when superseded. NC1-237-77-3 Item 

80(b) 

Approved 12/2/77 

4. IGIA and ICAO Publications Files. Processed 

papers, documents, numbered and unnumbered 

memorandums, agenda, minutes, and reports 

printed and distributed by the IGIA and ICAO. 

Destroy when no longer 

required for current 

operations. 

II-NNA-1017 Item 8 

Approved 7/13/54 
08/29/01 1350.15C 

23 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

5. Foreign Participant Training Files. Case files 

consisting of correspondence, reports, project 

implementation orders, ICAO agreements, travel 

and allowance vouchers, and related papers 

documenting the aviation training of foreign 

nationals by FAA, maintained by the Office of 

International Aviation. 

Destroy closed case files 7 

years after termination of 

training. 

NN-173-149 Item 1 

Approved 3/26/73 

6. Foreign Assistance Country Files. Case files 

consisting of correspondence, reports, loan and 

supply support agreements, and related papers 

documenting the administration of aviation 

technical assistance programs to individual 

foreign countries by FAA, maintained by the 

Office of International Aviation. 

Destroy closed case files 

when 10 years old. 

NN-173-149 Item 2 

Approved 3/26/73 

1250 AVIATION EDUCATION PROGRAM 

 Aviation Education, Promotion, and Development

files containing Aviation Safety programs and 

activities pertaining to the promotion of flying and 

mechanic schools, air shows, air tours, and other 

activities related to advancement of aviation. 

Destroy when 2 years old. II-NNA-1102 Item 11 

Approved 7/12/54 

1260 AVIATION WAR RISK INSURANCE 

 OPR Action needed to 

request disposition 

authority. 

1270 FREEDOM OF INFORMATION ACT 

1. Freedom of Information Act (FOIA) Requests 

Files. Files created in response to requests for 

information under the Freedom of Information 

Act (5 U.S.C. 552), consisting of the original 

request, a copy of the reply thereto, and all 

related supporting files which may include official 

file copy of requested record or copy thereof. 

 

a. Correspondence and supporting documents 

(excluding the official file copy of the records 

requested if filed herein). 

 

 (1) Granting access to all the requested 

records. 

Destroy 2 years after date of 

reply. 

GRS 14 Item 11(a)(1) 

 (2) Responding to requests for nonexistent 

records; to requesters who provide 

inadequate descriptions; and to those 

who fail to pay agency reproduction fees. 

 

 (a) Requests not appealed. Destroy 2 years after date of 

reply. 

GRS 14 Item 

11(a)(2)(a) 
1350.15C 08/29/01 

24 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (b) Requests appealed. Destroy as authorized under 

item 1270(2). 

GRS 14 Item 

11(a)(2)(b) 

 (3) Denying access to all or part of the 

records requested. 

 

 (a) Requests not appealed. Destroy 6 years after date of 

reply. 

GRS 14 Item 

11(a)(3)(a) 

 (b) Appealed requests. Destroy as authorized under 

item 1270(2). 

GRS 14 Item 

11(a)(3)(b) 

b. Official file copy of requested records. Dispose of in accordance 

with disposition instruction for 

the related records, or in 

accordance with the related 

FOIA request, whichever is 

later. 

GRS 14 Item 11 

2. Freedom of Information Act Appeals Files. 

Files created in responding to administrative 

appeals under the FOIA for release of 

information denied by the agency, consisting of 

the appellant's letter, a copy of the reply thereto, 

and related supporting documents, which may 

include the official file copy of records under 

appeal or copy thereof. 

 

 (1) Correspondence and supporting 

documents (excluding the official file 

copy of the records under appeal if filed 

herein). 

Destroy 6 years after final 

determination by agency or 6 

years after the time at which a 

requester could file suit or 3 

years after final adjudication 

by courts, whichever is later. 

GRS 14 Item 12(a) 

 (2) Official file copy of records under appeal. Dispose of in accordance 

with disposition instructions 

for the related records, or in 

accordance with the related 

FOIA requests, whichever is 

later. 

GRS 14 Item 12(b) 

3. FOIA Control Files. Files maintained for control 

purposes in responding to requests, including 

registers and similar records listing date, nature 

and purpose of request, and name and address 

of requester. 

 

 (1) Registers or listing. Destroy 6 years after date of 

last entry. 

GRS 14 Item 13(a) 

 (2) Other files. Destroy 6 years after final 

action by the agency or after 

final adjudication by courts, 

whichever is later. 

GRS 14 Item 13(b) 
08/29/01 1350.15C 

25 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. FOIA Reports Files. Recurring reports and onetime information requirements relating to agency 

implementation of the Freedom of Information 

Act. 

 

a. Annual reports to the Congress at 

departmental or agency level. 

 OPR Action needed to 

request disposition 

authority. 

b. Other reports. Destroy when 2 years old. GRS 14 Item 14 

5. Freedom of Information Act Administrative 

Files. Records relating to the general agency 

implementation of the FOIA, including notices, 

memoranda, routine correspondence, and 

related records. 

Destroy when 2 years old. GRS 14 Item 15 

1280 PRIVACY ACT 

1. Privacy Act Requests Files. Files created in 

response to requests from individuals to gain 

access to their records or to any information in 

the records pertaining to them, as provided for 

under 5 U.S.C. 552a(d)(1). Files contain original 

request, copy of reply thereto, and all related 

supporting documents, which may include the 

official file copy of records requested or copy 

thereof. 

 

a. Correspondence and supporting documents 

(excluding the official file copy of the records 

requested if filed herein). 

 

 (1) Granting access to all the requested 

records. 

Destroy 2 year after date of 

reply. 

GRS 14 Item 21(a)(1) 

 (2) Responding to requests for nonexistent 

records; to requesters who provide 

inadequate descriptions; and to those 

who fail to pay agency reproduction fees. 

 

 (a) Requests not appealed. Destroy 2 years after date of 

reply. 

GRS 14 Item 

21(a)(2)(a) 

 (b) Appealed requests. Destroy as authorized under 

item 1280(2). 

GRS 14 Item 

21(a)(2)(b) 

 (3) Denying access to all or part of the 

records requested. 

 

 (a) Requests not appealed. Destroy 5 years after date of 

reply. 

GRS 14 Item 

21(a)(3)(a) 
1350.15C 08/29/01 

26 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (b) Appealed requests. Destroy as authorized under 

item 1280(2). 

GRS 14 Item 

21(a)(3)(b) 

b. Official file copy of requested records. Dispose of in accordance 

with disposition instructions 

for the related records, or in 

accordance with the related 

Privacy Act request, 

whichever is later. 

GRS 14 Item 21(b) 

2. Privacy Act Amendment Case Files. Files 

relating to an individual's request to amend a 

record pertaining to that individual as provided 

for under 5 U.S.C. 552a(d)(2); to the individual's 

request for a review of an agency's refusal of the 

individual's request to amend a record as 

provided for under 552a(d)(3); and to any civil 

action brought by the individual against the 

refusing agency as provided under 5 U.S.C. 

552a(g). 

 

a. Requests to amend agreed to by agency. 

Includes individual's requests to amend 

and/or review refusal to amend, copies of 

agency's replies thereto, and related 

materials. 

Dispose in accordance with 

disposition instructions for the 

related subject individual's 

record or 4 years after 

agency's agreement to 

amend, whichever is later. 

GRS 14 Item 22(a) 

b. Requests to amend refused by agency. 

Includes individual's requests to amend and 

to review refusal to amend, copies of 

agency's replies thereto, statement of 

disagreement, agency justification for refusal 

to amend a record, and related materials. 

Dispose of in accordance 

with disposition instructions 

for the related subject 

individual's record; 4 years 

after final determination by 

agency; or 3 years after final 

adjudication by courts, 

whichever is later. 

GRS 14 Item 22(b) 

c. Appealed requested to amend. Includes all 

files created in responding to appeals under 

the Privacy Act for refusal by any agency to 

amend a record. 

Dispose of in accordance 

with disposition instructions 

for related subject individual's 

record or 3 years after final 

adjudication by courts, 

whichever is later. 

GRS 14 Item 22(c) 

3. Privacy Act Accounting of Disclosure Files. 

Files maintained under the provisions of 5 U.S.C. 

552a(c) for an accurate accounting of the date, 

nature, and purpose of each disclosure of a 

record to any person or to another agency, 

including forms for showing the subject 

individual's name, requester's name and 

address, purpose and date of disclosure, and 

proof of subject individual's consent when 

applicable. 

Dispose of in accordance 

with disposition instructions 

for the related subject 

individual's records, or 5 

years after the disclosure for 

which the accountability was 

made, whichever is later. 

GRS 14 Item 23 
08/29/01 1350.15C 

27 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. Privacy Act Control Files. Files maintained for 

control purposes in responding to requests, 

including registers and similar records listing 

date, nature of request, and name and address 

of requester. 

 

a. Registers or listings. Destroy 5 years after date of 

last entry. 

GRS 14 Item 24(a) 

b. Other files. Destroy 5 years after final 

action by the agency or final 

adjudication by courts, 

whichever is later. 

GRS 14 Item 24(b) 

5. Privacy Act Report Files. Recurring reports 

and one-time information requirement relating to 

agency implementation, including biennial 

reports to the Office of Management and Budget 

and the Report on New Systems. 

Destroy when 2 years old. GRS 14 Item 25 

6. Privacy Act General Administrative Files. 

Records relating to the general agency 

implementation of the Privacy Act, including 

notices, memoranda, routine correspondence, 

and related records. 

Destroy when 2 years old. GRS 14 Item 26 

1300 MANAGEMENT PROGRAMS 

1. General Correspondence Files. 

Correspondence, reports, and related documents 

accumulated by management offices and staffs 

in the course of management planning and 

improvement, work simplification, paperwork 

management, and data processing control, but 

EXCLUDING files described elsewhere in this 

paragraph. 

 

a. Correspondence files of the Office of Primary 

Responsibility relating to the development of 

national management plans, policies, 

systems and standards, and documenting 

significant accomplishments. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier. Offer to NARA when 

10 years old. 

NC-174-227 Item 7 

Approved 8/6/74 

b. All others. Destroy when 5 years old. NC-174-227 Item 7 

Approved 8/6/74 
1350.15C 08/29/01 

28 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced.

GRS 16 Item 15(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed.

GRS 16 Item 15(b) 

3. Management Information Files. Manuals, 

charts, analysis sheets, problem sheets, program 

status and evaluation reports, and supporting 

documents developed in the administration of 

programs for the preparation of management 

information. 

 

a. Record copies maintained by the Office of 

Primary Responsibility. 

PERMANENT. Transfer to 

FRC when 4 years old or 

earlier if inactive. Offer to 

NARA when 10 years old. 

NC-174-227 Item 9 

Approved 8/6/74 

b. All other offices. Destroy when superseded or 

no longer needed. 

NC-174-227 Item 9 

Approved 8/6/74 

4. Internal Evaluation Reports. Contains 

information concerning the effectiveness and 

performance of the various offices and facilities 

in carrying out policies, systems, standards, and 

procedure. They contain noted deficiencies, 

recommended corrective action, and progress 

reports relative to the completion of the noted 

deficiencies. 

 

a. National Program Evaluation Reports. 

 (1) Headquarters Evaluation Staff. Transfer to FRC when 2 

years old. Destroy when 7 

years old. 

NC1-237-83-3 Item 1 

Approved 9/23/83 
08/29/01 1350.15C 

29 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (2) Regional Office. Transfer to FRC when 2 

years old. Destroy when 7 

years old. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

 (3) Field Offices. Destroy upon notification that 

the regions have received and 

accepted the corrective action 

report or when no longer 

needed. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

 (4) Facilities. Destroy upon notification that 

the region has received and 

accepted the corrective action 

report or when no longer 

needed. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

b. Office Evaluation Reports. 

 (1) Headquarters Evaluation Staff. Destroy when superseded, or 

when necessary follow up and 

corrective action is completed 

or when no longer needed. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

 (2) Regional Office. Destroy when superseded, or 

when necessary follow up and 

corrective action is completed 

or when no longer needed. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

 (3) Field Offices. Destroy upon notification that 

the region has received and 

accepted the corrective action 

report. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

 (4) Facilities. Destroy upon notification that 

the region has received and 

accepted the corrective action 

report. 

NC1-237-83-3 Item 1 

Approved 9/23/83 

1310 MANAGEMENT ANALYSIS, SURVEYS, 

AND EVALUATIONS 

 

1. Management Project Files. Case files 

containing the official record copy of the final 

project report, or published or processed 

document resulting from the project, together 

with supporting papers documenting project 

inception, scope, procedure, and 

accomplishments. 

PERMANENT. Transfer

closed case files to FRC 

when 4 years old or earlier. 

Offer to NARA when 10 

years old. 

NC-174-227 Item 8 

Approved 8/6/74 

2. Management Project Working Papers. 

Background material, notes, rough drafts, interim 

and progress reports that are summarized in final 

reports, and related papers pertaining to 

management projects and surveys. 

Destroy 6 months after final 

action on project report or 3 

years after completion of 

report if no final action is 

taken. 

NC-174-227 Item 8 

Approved 8/6/74 
1350.15C 08/29/01 

30 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

3. Management Project Control Files. 

Documents showing assignments, progress, and 

completion of projects. 

Destroy 1 year after 

completion of project. 

GRS 16 Item 5 

4. Feasibility Studies. Studies conducted before 

the installation of any technology or equipment 

associated with information management 

systems, such as word processing, copiers, 

micrographics, and communications. Studies 

and system analyses for the initial establishment 

and major changes of these systems. Such 

studies typically include a consideration of the 

alternatives of the proposed system and a 

cost/benefit analysis, including an analysis of the 

improved efficiency and effectiveness to be 

expected from the proposed system. 

Destroy 5 years after 

completion or cancellation of 

study.

GRS 16 Item 9 

1320 DIRECTIVES MANAGEMENT 

1. Directives Case Files. Official case files for 

internal FAA directives prescribing policies, 

organization, or procedures, or providing 

information essential to the administration or 

operation of the agency. Each case file includes 

a printed copy of the directive, record of 

clearance and approvals, and significant 

background documents. 

 

a. Case files for national, regionwide, or 

centerwide directives containing orders and 

handbooks; notices that change existing or 

prescribe new policies, organization, or 

procedures; notices approved by the 

Administrator, Deputy Administrator, 

Associate Administrators, or Regional or 

Center Directors regardless of subject 

matter. 

PERMANENT. Transfer

inactive file to FRC when no 

more than 4 years old. Offer 

to NARA when 20 years old. 

NC1-237-77-3 Item 2 

Approved 12/2/77 

b. Case files for national, regionwide, or 

centerwide directives containing one-time or 

temporary instructions (such as notices not 

covered by item (1)(a)). 

Destroy inactive file after 5 

years. 

NN-169-45 Item 1b 

Approved 4/21/69 

2. Directives Master Reference Files. Files of 

directives for which directives management 

officers are responsible. 

Destroy when canceled or no 

longer needed for reference. 

Nonrecord 

3. Directives Working and Reference Files. 

Directives records other than those described 

above. 

Destroy when canceled or no 

longer needed for reference. 

Nonrecord 
08/29/01 1350.15C 

31 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. Administrative Issuances ( NOTE: Record 

sets of formal directives, procedural and 

operating manuals, publications, and 

management improvement reports submitted to 

the Office of Management and Budget (OMB) 

and the case files documenting their 

development are potentially permanent records 

and must be scheduled by submission of an 

SF 115 to NARA.)

 

a. Notices and other types of issuances related 

to routine administrative functions.(e.g., 

payroll, procurement, personnel) 

Destroy when superseded or 

obsolete. 

GRS 16 item 1(a) 

b. Case files related to (a) above that document 

aspects of the development of the issuance. 

Destroy when issuance is 

destroyed. 

GRS 16 item 1(b) 

1330 FORMS MANAGEMENT 

1. Forms Numerical Files. Case files containing 

the record copy of each form and revision, 

request for approval and justifications, copies of 

prescribing directives, and related 

correspondence including instructions and 

documentation showing inception, scope, and 

purpose of form. 

Destroy 5 years after related 

form is discontinued, 

superseded, or canceled. 

GRS 16 Item 3(a) 

2. Forms Functional Files. Case files consisting 

of a sample copy of each current form for 

convenience of office. 

Destroy when related form is 

discontinued, superseded, or 

canceled. 

GRS 16 Item 3(b) 

3. Forms Supply Files. Requisitions, 

specifications, issue and stock control records, 

and other documents pertaining to supply control 

maintained for each form. 

Destroy when related form is 

discontinued, superseded, or 

canceled. 

GRS 16 Item 3(b) 

1340 REPORTS MANAGEMENT 

Reports Control Files. Case files maintained for 

each report created or proposed including public use 

reports. ( This standard does not apply to the reports 

themselves but only to the files accumulated in the 

administrative control of the reports. This includes 

clearance forms, copies of pertinent forms or 

descriptions of format, copies of authorizing 

directives, preparation instructions, and documents 

relating to the evaluation, continuation, revision, and 

discontinuance of reporting requirements.) 

Destroy 2 years after the 

report is discontinued. 

GRS 16 Item 6 

1350 RECORDS MANAGEMENT 
1350.15C 08/29/01 

32 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. Records Disposition Files. Descriptive 

inventories, disposal authorizations, schedules, 

and reports. Basic documentation of records 

description and disposition programs, including 

SF 115, Request for Records Disposition 

Authority; SF 135, Records Transmittal and 

Receipt; SF 258, Agreement to Transfer Records 

to National Archives and Records 

Administration(NARA); and related 

documentation. 

 

a. SF 115s that have been approved by NARA. Destroy 2 years after 

superseded. 

GRS 16 Item 2(a)(1) 

b. Other records. Destroy 6 years after the 

related records are destroyed 

or after the related records 

are transferred to the National 

Archives of the United States, 

whichever is applicable.

GRS 16 Item 2(a)(2) 

c. Routine correspondence and memoranda. Destroy when 2 years old. GRS 16 Item 2(b) 

2. Statistical Reports of Records Holdings,

including feeder reports from all offices and data 

on the volume of records disposed of by 

destruction or transfer. 

 

a. Records held by offices that prepare reports 

on agency-wide records holdings. 

Destroy when 3 years old. GRS 16 Item 4(a) 

b. Records held by other offices. Destroy when 1 year old. GRS 16 Item 4(b) 

3. Reports, Correspondence, and Related 

Records concerning the development and 

improvement of the management of records

includes the management of files, forms, 

correspondence, mail, reports, microfilm, ADP 

systems, word processing, vital records, and all 

other aspects of records management not 

covered elsewhere. 

Destroy when 6 years old. GRS 16 Item 7 
08/29/01 1350.15C 

33 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. Microform Inspection Records. Agency copy 

of inventories, logs, and reports documenting the 

inspection of permanent microform records, as 

required by 36 CFR Part 1230. 

NOTES: (1) This item does not cover the copy of 

logs and reports that are attached to the SF 135 

when records are transferred to a Federal 

records center or the SF 258 when records are 

transferred to NARA. (2) Inspection records for 

unscheduled records that are converted to 

microform are also unscheduled and may not be 

destroyed. 

Destroy 1 year after the 

records are transferred to the 

legal custody of NARA.

GRS 16 Item 10(a) 

5. Agency Copy of Logs and other records 

documenting the inspection of temporary 

microform records, as recommended by 36 CFR 

Part 1230. 

Destroy when 2 years old, or 

when superseded, whichever 

is later. 

GRS 16 Item 10(b) 

1360 CORRESPONDENCE MANAGEMENT 

 Correspondence Management and Control 

includes instructions regarding correspondence 

practices and mail routing; forms used in recording 

and controlling mail; and reports on mail and 

correspondence. 

 

a. Instructions. Destroy when superseded. II-NNA-1017 Item 18 

Approved 7/13/54 

b. All other material. Destroy when 2 years old. II-NNA-1017 Item 18 

Approved 7/13/54 

1370 INFORMATION RESOURCES 

MANAGEMENT (DATA PROCESSING 

MANAGEMENT AND STATISTICAL 

RECORDS) 

 

1. Data Processing Project Files. Case files 

resulting from ADP surveys and feasibility 

studies. 

PERMANENT. Transfer

closed case files to FRC 

when 4 years old or earlier. 

Offer to NARA when 10 

years old. 

NC-174-227 Item 8 

Approved 8/6/74 

2. Data Processing Working Papers. 

Background material, notes, rough drafts, interim 

and progress reports that are summarized in final 

reports, and related papers pertaining to ADP 

surveys and feasibility studies. 

Destroy 6 months after final 

action on project report or 3 

years after completion of 

report if no final action is 

taken. 

NC-174-227 Item 8 

Approved 8/6/74 
1350.15C 08/29/01 

34 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

3. Data processing Report Files. Record copies 

of reports of inventories of utilization and costs of 

automatic data processing in the agency. 

Transfer completed reports 

to FRC when 4 years old or 

earlier. Destroy when 10 

years old. 

NC-174-227 Item 11 

Approved 8/6/74 

4. Aviation statistics publication Files. Record 

set of statistical publications, surveys, and staff 

studies, such as FAA Air Traffic Activity, Census 

of U.S. Civil Aircraft, and Handbook of Aviation. 

PERMANENT. Transfer

published reports to FRC 

when 4 years old. Offer to 

NARA when 10 years old. 

NC-174-227 Item 12 

Approved 8/6/74 

5. Aviation statistics source Files. Source data 

used in compiling publications and studies 

described in item (3), Monthly Summary Airport 

Operations and Instrument Approaches; FAA 

Form 7230-13, Monthly Activity Record Flight 

Service Stations, or equivalents; industry reports 

and questionnaires; worksheets; and machine 

tabulations. 

Disposition is 2 years 

EXCEPT for background 

material on fed airways 

activities which is 4 years. 

II-NNA-1391 Item 6(b) 

Approved 5/12/55 

1375 STANDARD DATA ELEMENTS AND 

CODES 

 OPR Action needed to 

request disposition 

authority. 

1380 WORK MEASUREMENT, 

PERFORMANCE, AND STAFFING 

ANALYSIS 

 

1. Work Measurement Project Files. Case files 

resulting from the development of work 

measurement formulas, establishment of 

criteria for effective manpower utilization, and 

improvement in work sampling techniques. 

PERMANENT. Transfer

closed case files to FRC 

when 4 years old or earlier. 

Offer to NARA when 10 

years old. 

NC-174-227 Item 8 

Approved 8/6/74 

2. Management project working papers. 

Background material, notes, rough drafts, 

interim and progress reports that are 

summarized in final reports, and related papers 

resulting from the development of work 

measurement formulas, establishment of 

criteria for effective manpower utilization, and 

improvement in work sampling techniques. 

Destroy 6 months after final 

action on project report or 3 

years after completion of 

report if no final action is 

taken. 

NC-174-227 Item 8 

Approved 8/6/74 

3. Program Tracking and Reporting System 

(PTRS) activity reports. Consolidated monthly 

and quarterly summary reports reflecting work 

activity (man-hours and units) maintained by 

Washington and Regional Headquarters Flight 

Standards Divisions. 

Destruction not authorized. Revalidation required 

1390 WORK SIMPLIFICATION AND 

MANAGEMENT IMPROVEMENT 

 
08/29/01 1350.15C 

35 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

Management improvement Report Files. Record 

copies of management improvement and 

achievement reports submitted to the Office of 

Management and Budget and related analyses and 

feeder reports. 

 

a. Record copies maintained by the Office of 

Management Systems. 

PERMANENT. Transfer to 

FRC when 4 years old. 

Offer to NARA when 10 

years old. 

NC-174-227 Item 10 

Approved 8/6/74 

b. All others. Destroy when superseded or 

no longer needed. 

NC-174-227 Item 10 

Approved 8/6/74 

1395 VALUE ENGINEERING 

 OPR Action needed to 

request disposition 

authority. 

1400 CIVIL RIGHTS PROGRAM 

1. Civil rights general Files. Correspondence, 

reports, and related materials documenting the 

general administration of equal employment and 

civil rights programs, including youth opportunity, 

upward mobility, Federal women, and fair 

housing. Includes status reports, EEO counselor 

data, and evaluations. 

 

a. Status reports and evaluations. PERMANENT. Offer to 

NARA when 10 years old. 

NC1-237-77-3 Item 57 

Approved 12/2/77 

b. All other records. Destroy when 5 years old. NC1-237-77-3 Item 57 

Approved 12/2/77 

2. Official Discrimination Complaint Case Files. 

Originating agency's file containing complaints 

with related correspondence, reports, exhibits, 

withdrawal notices, copies of decisions, records 

of hearings and meetings, and other records as 

described in 29 CFR 1613.222. Cases resolved 

within the agency, by EEOC, or by a U.S. Court.

Destroy 4 years after 

resolution of case. 

GRS 1 Item 25(a) 

3. Copies of Complaint Case Files. Duplicate 

case files or documents pertaining to case files 

retained in Official File Discrimination Complaint 

Case Files.

Destroy 1 year after 

resolution of case. 

GRS 1 Item 25(b) 

4. Preliminary and Background Files. 

a. Background records not filed in the Official 

Discrimination Complaint Case Files. 

Destroy 2 years after final 

resolution of case.

GRS 1 Item 25(c)(1) 
1350.15C 08/29/01 

36 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Records documenting complaints that do not 

develop into Official Discrimination 

Complaint Cases.

Destroy when 2 years old. GRS 1 Item 25(c)(2) 

5. Compliance Records. 

a. Compliance Review Files. Reviews, 

background documents, and 

correspondence relating to contractor 

employment practices.

Destroy when 7 years old. GRS 1 Item 25(d)(1) 

b. EEO Compliance Reports. Destroy when 3 years old. GRS 1 Item 25(d)(2) 

6. Employee Housing Requests. Forms 

requesting agency assistance in housing 

matters, such as rental or purchase. 

Destroy when 1 year old. GRS 1 Item 25(e) 

7. Employment Statistics Files. Employment 

statistics relating to race and sex. 

Destroy when 5 years old. GRS 1 Item 25(f) 

8. EEO General Files. General correspondence 

and copies of regulations with related records 

pertaining to the Civil Rights Act of 1964, the 

EEO Act of 1972, and any pertinent later 

legislation, and agency EEO Committee meeting 

records, including minutes and reports. 

Destroy when 3 years old, or 

when superseded or obsolete, 

whichever is applicable.

GRS 1 Item 25(g) 

9. EEO Affirmative Action Plans (AAP) 

a. Agency copy of consolidated AAP(s). Destroy 5 years from date of 

plan.

GRS 1 Item 25(h)(1) 

b. Agency feeder plan to consolidated AAP(s). Destroy 5 years from date of 

feeder plan or when 

administrative purposes have 

been served, whichever is 

sooner. 

GRS 1 Item 25(h)(2) 

c. Report of onsite reviews of Affirmative Action 

Programs. 

Destroy 5 years from date of 

report.

GRS 1 Item 25(h)(3) 

d. Agency copy of annual report of Affirmative 

Action accomplishments. 

Destroy 5 years from date of 

report.

GRS 1 Item 25(h)(4) 

1410 NON-DISCRIMINATION 

 OPR Action needed to 

request disposition 

authority. 

1420 SEXUAL HARASSMENT 

OPR Action needed to 

request disposition 

authority. 

1500 TRAVEL AND TRANSPORTATION 
08/29/01 1350.15C 

37 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. Employee travel Files. Correspondence 

requests, travel authorizations and orders, 

itineraries, and routing trip reports exclusive of 

records maintained for accounting purposes 

(item 2710). 

Destroy when 2 years old. GRS 9 Item 4(a) 

2. Employee foreign service travel Files. 

Correspondence, requests, travel authorizations 

and orders, itineraries, administrative shipping 

records, and related materials pertaining to 

foreign assignments, exclusive of records 

maintained for accounting purposes (item 2710). 

Place in inactive file upon 

separation from foreign 

service. Destroy inactive file 

when 4 years old. 

3. Non-Federally Funded Travel 

a. Non-Federally Funded Travel. Agency 

copies of Semiannual Expense Reports for 

Non-Federally Funded Travel submitted by 

all Executive Branch agencies to the Office 

of Government Ethics. Reports summarize 

payments made to the agency from nonFederal sources for travel, subsistence, and 

related expenses for an employee who 

attends a meeting or similar function relating 

to official duties. 

Destroy when 4 years old. GRS 9 Item 6(a) 

b. Statements, forms, and other records 

used to compile Semiannual Expense 

Reports for Non-Federally Funded Travel. 

Destroy 1 year after 

submission of report to the 

Office of Government Ethics. 

GRS 9 Item 6(b) 

4. Federal Employee Transportation Subsidy 

Records. Documents in either paper or 

electronic form relating to the disbursement of 

transportation subsidies to employees, including 

applications of employees no longer in the 

program, superseded applications, certification 

logs, vouchers, spreadsheets, and other forms 

used to document the disbursement of subsidies.

Destroy when 3 years old. GRS 9 Item 7 

5. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 
1350.15C 08/29/01 

38 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy.

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced.

GRS 9 Item 8(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 9 Item 8(b) 

6. Passport Files. Requests for passport actions, 

notifications for passport services, such as FAA 

Form 1500-1 or equivalent, clearances, 

correspondence, and related papers generated 

in obtaining passports for FAA personnel 

performing foreign travel. 

 

a. Application files. Documents relating to the 

issuance of official passports, including 

requests for passports, transmittal letters, 

receipts, and copies of travel authorizations. 

Destroy when 3 years old or 

upon separation of the 

bearer, whichever is sooner. 

GRS 9 Item 5(a) 

b. Annual reports concerning official passports. 

Reports to the Department of State 

concerning the number of official passports 

issued and related matters. 

Destroy when 1 year old GRS 9 Item 5(b) 

c. Passport Registers. Registers and lists of 

agency personnel who have official 

passports. 

Destroy when superseded or 

obsolete. 

GRS 9 Item 5(c) 

1510 TEMPORARY DUTY TRAVEL 

 OPR Action needed to 

request disposition 

authority. 

1520 PERMANENT CHANGE OF STATION 

 OPR Action needed to 

request disposition 

authority. 

1600 INVESTIGATIONS AND SECURITY 
08/29/01 1350.15C 

39 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. General Correspondence Files. 

Correspondence, reports, and related materials 

accumulated in the administration and direction 

of traditional security and protective security 

programs, including personnel security, classified 

information accountability and control, physical 

security of installations and facilities, 

communications security, and computer and 

technical security. For records relating to 

programs for the prevention of criminal acts 

against air transportation, see item 1650. 

 

a. Correspondence files of the Office of Civil 

Aviation Security Service concerning plans, 

policies, and standards relating to aircraft 

hijacking, bomb threats, aircraft and cargo 

security, air security guards, and the 

development of deterrent systems for the 

prevention of criminal acts against air 

transportation. Includes studies and reports 

of significant accomplishments. 

Permanent. Offer to NARA 

when 10 years old. 

NC-237-75-1 Item 1 

Approved 7/26/1974 

b. Classified Documents Administrative 

Correspondence Files. Correspondence 

files pertaining to the administration of 

security classification, control, and 

accounting for classified documents, not 

covered elsewhere in this schedule. 

Destroy when 2 years old. GRS 18 Item 1 

c. Security and Protective Services 

Administrative Correspondence Files. 

Correspondence files relating to 

administration and operation of the facilities 

security and protective services programs, 

not covered elsewhere in this schedule. 

Destroy when 2 years old. GRS 18 Item 8 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 18 Item 30(a) 
1350.15C 08/29/01 

40 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 18 Item 30(b) 

c. All others. Destroy when 2 years old. GRS 18 Item 1 

3. Classified document Control Files. Records 

maintained by security control points and Top 

Secret Control Officers, such as accountability 

records, control logs and document receipts. 

 

a. Registers maintained at control points to 

indicate accountability over Top Secret 

documents, reflecting the receipt, dispatch, 

or destruction of the documents. 

Destroy 5 years after 

documents shown on forms 

are downgraded, transferred, 

or destroyed. 

GRS 18 Item 5(a) 

b. Forms accompanying documents to ensure 

continuing control, showing names of 

persons handling the documents, intra-office 

routing, and comparable data. [NOTE: 

Master files and data bases created to 

supplement or replace the records covered 

by item 5 are not authorized for disposal 

under the GRS. Such files must be 

scheduled on a Standard Form (SF) 115.] 

Destroy when related 

document is downgraded, 

transferred, or destroyed.

GRS 18 Item 5(b) 

c. Records concerning information or material 

classified Confidential. 

Destroy 2 years after final 

disposition of related material. 

GRS 18 Item 1 

d. Records documenting the receipt and 

issuance of classified documents. 

Destroy when 2 years old. GRS 18 Item 2 

e. Certificates relating to the destruction of 

classified documents. 

Destroy when 2 years old. GRS 18 Item 3 

f. Forms, ledgers, or registers used to show 

identity, internal routing, and final disposition 

made of classified documents, but exclusive 

of classified document receipts and 

destruction certificates and documents 

relating to Top Secret material covered 

elsewhere in this schedule. 

Destroy when 2 years old. GRS 18 Item 4 

g. Requests and authorizations for individuals 

to have access to classified files. 

Destroy 2 years after 

authorization expires. 

GRS 18 Item 6 

4. Lock combination Files. 

a. Documents, such as Form DOT F 600.6, 

Combination Record, or equivalent, used to 

record safe combinations and names of 

persons knowing combinations.

Destroy when superseded by 

a new form or list or upon 

turn-in of containers. 

GRS 18 Item 7(a) 
08/29/01 1350.15C 

41 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Forms placed on safes, cabinets, or vaults 

containing security classified documents that 

record opening, closing, and routine 

checking of the security of the container, 

such as locking doors and windows, and 

activating alarms. Included are such forms 

as SF 701, Activity Security Checklist, and 

SF 702, Security Container Checklist. 

Destroy 3 months following 

the last entry on the form. 

Note: Forms involved in 

investigations are retained 

until completion of the 

investigation. 

GRS 18 Item 7(b) 

5. Survey and inspection Report Files. 

a. Reports of surveys and inspections of 

government-owned facilities conducted to 

insure adequacy of protective measures 

taken against hazards of fire, explosion, and 

accidents, and to safeguard information and 

facilities against sabotage and unauthorized 

entry.

Destroy when 3 years old or 

upon discontinuance of 

facility, whichever is sooner.

GRS 18 Item 9 

b. Reports of surveys and inspections of 

privately owned facilities assigned security 

cognizance by Government agencies and 

related documents. 

Destroy when 4 years old or 

when security cognizance is 

terminated, whichever is 

sooner. 

GRS 18 Item 10 

6. Police function Files. Reports, statements of 

witnesses, warning notices, and other papers 

relating to arrests, commitments, and traffic 

violations. 

Destroy when 2 years old. GRS 18 Item 14(b) 

7. Loss and theft Files. Reports, loss statements, 

receipts, and other papers relating to lost and 

found articles. 

Destroy after case is closed GRS 18 Item 15(b) 

8. Security violation Files. Reports of security 

violations, retained by guard forces or other 

persons performing security patrols.

 

a. Files relating to alleged violations of a 

sufficiently serious nature that they are 

referred to the Department of Justice or 

Department of Defense for prosecution 

determination, exclusive of filed held by the 

Department of Justice or Department of 

Defense offices responsible for making such 

determinations. 

Destroy 5 years after close of 

case. 

GRS 18 Item 24(a) 

b. All other files, exclusive of documents placed 

in official personnel folders. 

Destroy 2 years after 

completion of final action. 

GRS 18 Item 24(b) 

9. Credentials Files. Identification credentials 

and related papers.

 
1350.15C 08/29/01 

42 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Identification credentials including cards, 

badges, parking permits, photographs, 

agency permits to operate motor vehicles, 

and property, dining room and visitors 

passes, and other identification credentials. 

Destroy credentials 3 months 

after return to issuing office. 

GRS 11 Item 4(a) 

b. Receipts, indices, listings, and accountable 

records. 

Destroy after all listed 

credentials are accounted for.

GRS 11 Item 4(b) 

10. Visitor Control Files. Registers, cards, or logs 

for recording names of visitors and related data 

maintained for facilities security purposes. 

Destroy 2 year after final 

entry or 2 year after date of 

document, as appropriate. 

GRS 18 Item 17(b) 

11. Official investigative Case Files. These files 

are prepared on each subject of an investigation. 

They serve as the repository for original copies of 

letters of request, copies of investigative reports 

and documents of official administrative actions 

taken following an investigation. They are 

maintained in the FAA's Investigative Record 

System. 

 

a. Office of origin. 

 (1) Investigations of applicants and 

employees. EXCLUDES employee 

“locate'' investigations. Upon completion 

of investigation of administrative action, 

transfer original copies of letters of 

request, investigative reports or 

memoranda, documents of official 

investigative actions, original copies of 

signed waivers, interview logs, 

statements, and other evidentiary 

materials from the official investigative 

case file to the employee's Personnel 

Security File (PSF). 

Destroy the PSF in 

accordance with the 

provisions of item 1600(10) 

above. 

NC1-237-77-3 Item 6 

Approved 12/2/77 

 (2) Investigations to locate employees or 

airmen. 

Destroy upon completion of 

administrative action or 5 

years from date of last entry, 

whichever is sooner. 

NC1-237-77-3 Item 6 

Approved 12/2/77 

 (3) Airmen/aircraft record searches. Destroy upon completion of 

administrative or appeal 

actions but not later than 5 

years from the date of last 

entry into the file. 

NC1-237-77-3 Item 6 

Approved 12/2/77 

 (4) Other investigations not listed above. 

EXCLUDES “locate'' investigations and 

aircraft/airman record searches 

requested by other agencies. 

Destroy 5 years following last 

completed action of litigation 

or 5 years from the date of 

last inquiry or entry into the 

file. 

NC1-237-77-3 Item 6 

Approved 12/2/77 
08/29/01 1350.15C 

43 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Lead office. Destroy investigative case 

file 60 days after referral to 

the office of origin. 

NC1-237-77-3 Item 6 

Approved 12/2/77 

c. ACS information copies of reports of 

investigation received from an office or Lead 

Office. 

Destroy 90 days after 

completion of final action. 

NC1-237-77-3 Item 6 

Approved 12/2/77 

12. Investigative Correspondence Files. The 

investigative administrative files contain 

correspondence, reports, complaints, and other 

documents apart from those ordinarily filed in 

general correspondence files, Official 

Investigative Case Files or PSF but which have a 

retrieval or reference value to the investigations 

program. 

Destroy contents 3 years 

from date of origin. 

NC1-237-77-3 Item 7 

Approved 12/2/77 

13. Investigative index Files. Consist of FAA 

Forms or index cards which refer to a subject of 

investigation or FAA investigative reports, or are 

maintained in lieu of an FAA Report of 

Investigation, or those used as a reference 

source to other materials indexed in the FAA's 

Investigative Record System. 

 

a. FAA investigations of applicants and 

employees. 

Destroy 5 years after 

destruction of the PSF. 

NC1-237-77-3 Item 8 

Approved 12/2/77 

b. Other FAA investigations. Destroy those index cards 

that refer to FAA 

investigations on other than 

employees or applicants, or 

that are maintained in lieu of 

an FAA Report of 

Investigation, 20 years after 

creation of the index card. 

NC1-237-77-3 Item 8 

Approved 12/2/77 

c. Investigative correspondence card files. Destroy 5 years after 

destruction of the related file 

material. 

NC1-237-77-3 Item 8 

Approved 12/2/77 

d. Reports about stolen aircraft and aircraft 

engaged in illegal activities. 

Destroy 5 years after 

creation. 

NC1-237-77-3 Item 8 

Approved 12/2/77 

e. Investigative files accumulating from 

investigations of fires, explosions, and 

accidents, consisting of retained copies of 

reports and related documents when the 

original reports are submitted for review and 

filing in other agencies or organizational 

elements, and reports and related papers 

concerning occurrences of such a minor 

nature that they are settled locally without 

referral to other organizational elements. 

Destroy when 2 years old. GRS 18 Item 11 
1350.15C 08/29/01 

44 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

14. Property Pass Files. Property pass files, 

authorizing removal of property or materials.

Destroy 3 months after 

expiration or revocation. 

GRS 18 Item 12 

15. Guard Assignment Files. Files relating to 

guard assignments and strength. 

a. Ledger records. Destroy 3 years after final 

entry. 

GRS 18 Item 13(a) 

b. Requests, analyses, reports, change notices, 

and other papers relating to post 

assignments and strength requirements. 

Destroy when 2 years old. GRS 18 Item 13(b) 

16. Police Functions Files. Files relating to 

exercise of police functions.

a. Ledger records of arrest, cars ticketed, and 

outside police contacts.

Destroy 3 years after final 

entry.

GRS 18 Item 14(a) 

b. Reports, statements of witnesses, warning 

notices, and other documents relating to 

arrest, commitments, and traffic violations. 

Destroy when 2 years old. GRS 18 Item 14(b) 

c. Reports on contact of outside police with 

building occupants. 

Destroy when 1 year old. GRS 18 Item 14(c) 

17. Personal Property Accountability Files. Files 

relating to accountability for personal property 

lost or stolen. 

a. Ledger files. Destroy 3 years after final 

entry. 

GRS 18 Item 15(a) 

b. Reports, loss statements, receipts and other 

documents relating to lost and found articles. 

Destroy when 1 year old. GRS 18 Item 15(b) 

18. Key Accountability Files. Files relating to 

accountability for keys issued. 

a. For areas under maximum security. Destroy 3 years after turn-in 

of key.

GRS 18 Item 16(a) 

b. For other areas. Destroy 6 months after turnin of key.

GRS 18 Item 16(b) 

19. Visitor Control Files. Registers or logs used to 

record names of outside contractors, service 

personnel, visitors, employees admitted to areas, 

and reports on automobiles and passengers.

a. For areas under maximum security. Destroy 5 years after final 

entry or 5 years after date of 

document, as appropriate.

GRS 18 Item 17(a) 
08/29/01 1350.15C 

45 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. For other areas. Destroy 2 years after final 

entry or 2 years after date of 

document, as appropriate. 

GRS 18 Item 17(b) 

20. Facilities Checks Files. Files relating to 

periodic guard force facility checks. 

a. Data sheets, door slip summaries, check 

sheets, and guard reports on security 

violations (except copies in files of agency 

security offices covered by item 24 of this 

schedule). 

Destroy when 1 year old. GRS 18 Item 18(a) 

b. Reports of routine after-hours security 

checks that either do not reflect security 

violations, or for which the information 

contained therein is documented in the files 

defined in item 24 of this schedule. 

Destroy when 1 month old. GRS 18 Item 18(b) 

21. Guard Service Control Files.

a. Control center key or code records, 

emergency call cards, and building record 

and employee identification cards. 

Destroy when superseded or 

obsolete. 

GRS 18 Item 19(a) 

b. Round reports, service reports on 

interruptions and tests, and punch clock dial 

sheets. 

Destroy when 1 year old. GRS 18 Item 19(b) 

c. Automatic machine patrol charts and 

registers of patrol and alarm services. 

Destroy when 1 year old. GRS 18 Item 19(c) 

d. Arms distribution sheets, charge records, 

and receipts. 

Destroy 3 months after return 

of arms.

GRS 18 Item 19(d) 

22. Logs and Registers. Guard logs and registers 

not covered elsewhere in this schedule. 

a. Central guard office master logs. Destroy 2 years after final 

entry.

GRS 18 Item 20(a) 

b. Individual guard post logs of occurrences 

entered in master logs. 

Destroy 1 year after final 

entry.

GRS 18 Item 20(b) 

23. Security Clearance Administrative Subject 

Files. Correspondence, reports, and other 

records relating to the administration and 

operation of the personnel security program, not 

covered elsewhere in this schedule. 

Destroy when 2 years old. GRS 18 Item 21 
1350.15C 08/29/01 

46 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

24. Personnel Security Clearance Files. 

Personnel security clearance case files created 

under Office of Personnel Management 

procedures and regulations and related indexes 

maintained by the personnel security office of the 

employing agency. 

a. Case files documenting the processing of 

investigations on Federal employees or 

applicants for Federal employment, whether 

or not a security clearance is granted, and 

other persons, such as those performing 

work for a Federal agency under contract, 

who require an approval before having 

access to government facilities or to 

sensitive data. These files include 

questionnaires, summaries of reports 

prepared by the investigating agency, and 

other records reflecting the processing of the 

investigation and the status of the clearance, 

exclusive of copies of investigative reports 

furnished by the investigating agency. 

Destroy upon notification of 

death or not later than 5 years 

after separation or transfer of 

employee or no later than 5 

years after contract 

relationship expires, 

whichever is applicable. 

GRS 18 Item 22(a) 

b. Investigative reports and related documents 

furnished to agencies by investigative 

organizations for use in making 

security/suitability determinations. 

Destroy in accordance with 

the investigating agency 

instructions. 

GRS 18 Item 22(b) 

c. Index to the Personnel Security Case Files. Destroy with related case file. GRS 18 Item 22(c) 

25. Personnel Security Clearance Status Files. 

Lists or rosters showing the current security 

clearance status of individuals. 

Destroy when superseded or 

obsolete.

GRS 18 Item 23 

26. Security Violations Files. Case files relating to 

investigations of alleged violations of Executive 

Orders, laws, or agency regulations for the 

safeguarding of national security information. 

a. Files relating to alleged violations of a 

sufficiently serious nature that they are 

referred to the Department of Justice or 

Defense for prosecution determination, 

exclusive of files held by Department of 

Justice or Defense offices responsible for 

making such determinations. 

Destroy 5 years after close of 

case. 

GRS 18 Item 24(a) 

b. All other files, exclusive of documents placed 

in official personnel folders. 

Destroy 2 years after 

completion of final action or 

when no longer needed, 

whichever is sooner. 

GRS 18 Item 24(b) 
08/29/01 1350.15C 

47 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

27. Classified Information Nondisclosure 

Agreements. Copies of nondisclosure 

agreements, such as SF 312, Classified 

Information Nondisclosure Agreement, signed by 

civilian and military personnel with access to 

information that is classified under standards put 

forth by Executive Orders governing security 

classification. These forms should be 

maintained separately from personnel security 

clearance files. Agreements for civilian 

employees working for elements of the 

intelligence community must be maintained 

separately from the official personnel folder. For 

all other persons, these forms may be filed in the 

individual's official military personnel folder (for 

uniformed military personnel) or on the right side 

of the official personnel folder (for civilian 

employees). 

a. If maintained separately from the individual's 

official personnel folder. 

Destroy when 70 years old. GRS 18 Item 25(a) 

b. If maintained in the individual's official 

personnel folder. 

Apply the disposition for the 

official personnel folder.

GRS 18 Item 25(b) 

28. Mandatory Review For Declassification 

Requests Files. Files created in response to 

requests for information under the mandatory 

review provisions of Executive Order (E.O.) 

12356 consisting of the original request, a copy 

of the reply thereto, and all related supporting 

files, which may include the official file copy of 

requested records or a copy thereof. 

a. Correspondence and supporting documents. 

(EXCLUDES the official file copy of the 

records if filed herein, and sanitizing 

instructions, if applicable). 

 (1) Granting access to all the requested 

records. 

Destroy 2 years after date of 

reply.

GRS 14 Item 31(a)(1) 

 (2) Responding to requests for nonexistent 

records; to requesters who provide 

inadequate descriptions; and to those 

who fail to pay agency reproduction fees. 

 (a) Request not appealed. Destroy 2 years after date of 

reply.

GRS 14 Item 

31(a)(2)(a) 

 (b) Request appealed. Destroy as authorized under 

Item 32.

GRS 14 Item 

31(b)(2)(b) 

 (3) Denying access to all or part of the 

records requested. 
1350.15C 08/29/01 

48 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (a) Request not appealed. Destroy 5 years after date of 

reply.

GRS 14 Item 

31(a)(3)(a) 

 (b) Request appealed. Destroy as authorized under 

Item 32. 

GRS 14 Item 

31(a)(3)(b) 

b. Official file copy of requested records. Dispose of in accordance with 

approved disposition 

instructions for the related 

records, or with the related 

mandatory review request, 

whichever is later. 

GRS 14 Item 31(b) 

c. Sanitizing instructions. Destroy when superseded, or 

when requested documents 

are declassified or destroyed. 

GRS 14 Item 31(c) 

29. Mandatory Review for Declassification 

Appeals Files. Files created in responding to 

administrative appeals under the mandatory 

review provisions of E.O. 12356 and its 

predecessors for release of information denied 

by the agency. Files consist of the appellant's 

letter, a copy of the reply thereto, and related 

supporting documents, which may include the 

official file copy of records under appeal or copy 

thereof. 

 

a. Correspondence and supporting 

documents.(EXCLUDES the official file copy 

of the records under appeal if filed herein). 

Destroy 4 years after final 

determination by agency. 

GRS 14 Item 32(a) 

b. Official file copy of records under appeal. Dispose of in accordance 

with approved agency 

disposition instructions for the 

related records, or with the 

related mandatory review 

request. whichever is later. 

GRS 14 Item 32(b) 

30. Mandatory Review for Declassification 

Control Files. Files maintained for control 

purposes in responding to requests, including 

registers and similar records listing date, nature, 

and purpose of request and name and address 

of requester. 

 

a. Registers or listing. Destroy 5 years after date. GRS 14 Item 33(a) 

b. Other files. Destroy 5 years after final 

action by the agency.

GRS 14 Item 33(b) 
08/29/01 1350.15C 

49 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

31. Mandatory Review for Declassification 

Reports Files. Reports relating to agency 

implementation of the mandatory review 

provisions of E.O. 12356, including annual 

reports submitted to ISOO. 

Destroy when 2 years old. GRS 14 Item 34 

32. Mandatory Review for Declassification 

Administrative Files. Records relating to the 

general agency implementation of the mandatory 

review provisions of E.O. 12356, including 

notices, memoranda, correspondence, and 

related records. 

Destroy when 2 years old. GRS 14 Item 35 

33. Erroneous Release Files. Files relating to the 

inadvertent release of privileged information to 

unauthorized parties, containing information the 

disclosure of which would constitute an 

unwarranted invasion of personal privacy. Files 

contain requests for information, copies of replies 

thereto, and all related supporting documents, 

and may include the official copy of records 

requested or copies thereof. 

a. Files that include the official file copy of the 

released records. 

Follow the disposition 

instructions approved for the 

released official file copy, or 

Destroy 6 years after the 

erroneous release, whichever 

is later.

GRS 14 Item 36(a) 

b. Files that do not include the official file copy 

of the released records. 

Destroy 6 years after the 

erroneous release.

GRS 14 Item 36(b) 

1650 CIVIL AVIATION SECURITY 

1. General Correspondence Files. 

Correspondence, reports, and related materials 

accumulated in the administration and direction 

of programs for the prevention of criminal acts 

against air transportation. 

 
1350.15C 08/29/01 

50 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Files of the Civil Aviation Security Service 

concerning plans, policies, and standards 

relating to aircraft hijacking, bomb threats, 

aircraft and cargo security, airport security, 

air security guards, collection and 

dissemination of information concerning 

threats against air commerce, and the 

research, development, and maintenance of 

deterrent systems for the prevention of 

criminal acts against air transportation, 

including test data on detection devices and 

X-ray baggage inspection equipment. 

Includes studies and reports of significant 

accomplishments. 

PERMANENT. Transfer to 

FRC when 5 years old. 

Offer to NARA when 10 

years old. 

NC-237-75-1 Item 1 

Approved 7/26/74 

b. All others. Destroy when 2 years old. NC-237-75-1 Item 1 

Approved 7/26/74 

2. Civil aviation security rulemaking Project 

Files. Case files reflecting the development of 

new or amended Federal Aviation Regulations, 

and grants or denials of exemption petitions. 

 

a. Initial supplementary, final projects reports, 

internal coordination correspondence, 

executive summary, and other items 

determined to be significant by project 

officer. 

PERMANENT. Transfer to 

FRC 5 years after completion 

of final action and as volume 

warrants. Offer to NARA

when 15 years old. 

NC1-237-77-3 Item 37 

Approved 12/2/77 

b. All other material. Destroy 5 years after 

completion of final action. 

NC1-237-77-3 Item 37 

Approved 12/2/77 

3. Operations liaison Files. Documents relating 

to the collection, evaluation and dissemination of 

Civil Aviation Security Information such as 

hijacking, sabotage, terrorism, bomb threats, 

attempts to board with concealed weapons, and 

related incidents. Included are statistical and 

summary data, reports, and related indices. 

 

a. Original Records. Microfilm in accordance 

with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-77-5 Item 1 

Approved 6/6/77 

b. Microfilm of original records. Destroy microfilm when 50 

years old. 

NC1-237-77-5 Item 1 

Approved 6/6/77 

4. Air carrier/airport program review Files. 

Documents relating to air carrier/airport security 

enforcement programs submitted by air carriers/ 

airport operators to FAA for approval. 

Destroy when superseded by 

new program document. 

Nonrecord 
08/29/01 1350.15C 

51 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

5. Air carrier, airport and individual violation 

Files. Case files relating to investigations of air 

carrier and airport violations, and violations by 

individuals of Federal Aviation Regulations 

pertaining to civil aviation security including 

investigations, reports, statistical data and 

summaries. 

 

a. Offices of primary interest for case files. 

These are as follows: Principal Security 

Inspectors for designated air carrier 

violations, Civil Aviation Security Field 

Offices for airport violations at airports under 

their jurisdiction, and Civil Aviation Security 

Divisions for violations by individuals when 

investigative responsibility is within the 

regional jurisdiction. 

 

 (1) Case files relating to violations which 

result in Administrative Enforcement 

Actions. 

Destroy 1 year after the year 

in which the case is closed in 

the EIS. (Refer to series 

2150/4 of this order.) 

N1-237-92-5 Item 1 

Approved 10/13/94 

 (2) Case files relating to violations which 

result in Legal Enforcement Action. 

 

 (a) Official case file. Transfer to the office of 

Assistant Chief Counsel. 

These case files become 

legal enforcement case files 

and are retained, transferred 

and destroyed in accordance 

with series 2150/1 of this 

order. 

N1-237-92-5 Item 1 

Approved 10/13/94 

 (b) Official case file copies maintained 

by the Civil Aviation Security Office 

of Primary Interest. 

Destroy 1 year after the year 

in which the case is closed in 

the Enforcement Information 

Subsystem (EIS). (Refer to 

series 2150/4 of this order.) 

N1-237-92-5 Item 1 

Approved 10/13/94 

 (3) Case files resulting in “no action”. Destroy 30 days after (or no 

more than 90 days) the date 

the case is closed in the EIS. 

(Refer to series 2150/4 of this 

order.) 

N1-237-92-5 Item 1 

Approved 10/13/94 

 (4) All other closed case files. Destroy when no longer 

needed for reference. 

N1-237-92-5 Item 1 

Approved 10/13/94 

1700 ADMINISTRATIVE SERVICES 
1350.15C 08/29/01 

52 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. General Correspondence Files. Administrative 

correspondence, reports, forms and other papers 

relating to administrative support services 

including the acquisition, production, and 

distribution of printed matter; still photography 

and graphic arts services; motion picture 

production; library services; data processing; 

mail and messenger operations; and telephone 

and telegraphic services. 

 

a. Agency office of primary interest. Destroy when 2 years old. NC1-237-77-3 Item 9 

Approved 12/2/77 

b. Offices and units responsible for 

performance of administrative support 

services. 

Destroy when 2 years old. II-NNA-1017 Item 96 

Approved 7/13/54 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 11 Item 6(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed.

GRS 11 Item 6(b) 

3. Directory Files. Correspondence, forms and 

other records relating to the compilation of 

telephone listings and directories. 

Destroy 2 months after 

issuance of directory. 

GRS 11 Item 3 

4. Employee locator Files. Destroy upon separation of 

employee from activity. 

Nonrecord 

1710 PUBLICATIONS 
08/29/01 1350.15C 

53 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. Internal publications Files. Each FAA internal 

publication, advisory circular, regulation, and 

similar material, with supporting case file, if any, 

maintained by the issuing or controlling office. 

 

a. Record copy. PERMANENT. Transfer to 

FRC when 4 years old. 

Offer to NARA when 10 

years old. 

NC1-237-77-3 Item 10 

Approved 12/2/77 

b. All other copies. Destroy when no longer 

needed for administrative 

purposes. 

NC1-237-77-3 Item 10 

Approved 12/2/77 

c. All related case files. Transfer closed case files to 

FRC when 4 years old. 

Destroy when 10 years old. 

NC1-237-77-3 Item 10 

Approved 12/2/77 

2. Publication planning Files. Editorial matter 

relating to the publication of a manuscript, 

including drafts, galley and page proofs, and 

similar materials. 

Destroy 2 years after 

issuance of related 

production. 

GRS 13 Item 2 

3. Publications Control Files. Documents used to 

record actions in processing publications. 

Destroy 1 year after close of 

fiscal year in which compiled 

or 1 year after filling of 

register, whichever is 

applicable. 

GRS 13 Item 3 

1720 PRINTING AND DISTRIBUTION 

1. Administrative Correspondence Files. 

Correspondence files pertaining to the 

administration and operation of the unit 

responsible for printing, binding, duplication, and 

distribution matters, and related documents. 

Destroy when 2 years old. GRS 13 Item 1 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 
1350.15C 08/29/01 

54 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced.

GRS 13 Item 7(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed.

GRS 13 Item 7(b) 

3. Project Files. Job or project records containing 

information relating to planning and execution of 

printing, binding, duplication, and distribution 

jobs. 

 

a. Files pertaining to the accomplishment of the 

job, containing requisitions, bills, samples, 

manuscript clearances, and related 

documents exclusive of (1) requisitions on 

the Public Printer and related records; and 

(2) records relating to services obtained 

outside the agency. 

Destroy 1 year after 

completion of job. 

GRS 13 Item 2(a) 

b. Files pertaining to planning and other 

technical matters.

Destroy when 3 years old. GRS 13 Item 2(b) 

4. JCP Reports Files. Reports to Congress and 

related records. 

a. Agency report to Joint Committee on Printing 

regarding operation of Class A and B Plants 

and inventories of printing, binding, and 

related equipment in Class A and B Plants or 

in storage. 

Destroy when 3 years old. GRS 13 Item 5(a) 

b. Copies in subordinate reporting units and 

related work papers.

Destroy 1 year after date of 

report.

GRS 13 Item 5(b) 

5. Control Files. Control registers pertaining to 

requisitions and work orders. 

Destroy 1 year after close of 

fiscal year in which compiled 

or 1 year after filling of 

register, whichever is 

applicable. 

GRS 13 Item 3 

6. Mailing Lists. 

a. Correspondence, request forms, and other 

records relating to changes in mailing lists. 

Destroy after appropriate 

revision of mailing list or after 

3 months, whichever is 

sooner.

GRS 13 Item 4(a) 
08/29/01 1350.15C 

55 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Card lists. Destroy individual cards 

when cancelled or revised.

GRS 13 Item 4(b) 

7. Internal Management Files. Records relating to 

internal management and operation of the unit. 

Destroy when 2 years old. GRS 13 Item 6 

8. Requisition on the Public Printer. Records 

relating to requisitions on the Printer, and all 

supporting papers. 

 

a. Printing procurement unit copy of requisition, 

invoice, specifications, and related papers.

Destroy 3 years after 

completion or cancellation of 

requisition.

GRS 3 item 6(a) 

b. Accounting copy of requisition. Destroy 3 years after period 

covered by related account. 

GRS 3 Item 6(b) 

9. Printing Reports Files. Reports to Joint 

Committee on Printing regarding operation of 

FAA printing plants and inventories of printing, 

binding, and related equipment. 

Destroy when 3 years old. GRS 13 Item 5(a) 

10. Inventory and Stock Control Files. 

Documents reflecting supply status of 

publications and blank forms. 

Destroy when 1 year old. GRS 13 Item 3 

11. Distribution Schedule Files. Schedules, 

shipping instructions, and related papers used to 

determine printing quantities for FAA publications 

and forms. 

Destroy when 2 year old. GRS 13 item 1 

1730 VISUAL, EXHIBITS, AND GRAPHICS 

1. Visual Services Files. Original art work, 

illustrations, slides, handbills, flyers, letterhead, 

charts and graphics, negatives, and other visual 

aids, handbills, fliers, letterhead, graphs. 

Destroy when no longer 

needed for further 

reproduction. 

GRS 21 Item 6, 7, 8 

2. Visual Services Work Order Files. Documents 

relating to requests for visual services and of 

work performed. 

Destroy when 1 year old. GRS 23 Item 1 

1740 AUDIO-VISUALS 

1. Black & White and Color Photographic Prints. 

a. Agency-generated, sponsored, or gathered 

prints of historical and modern aircraft, 

airports, air traffic control facilities and 

equipment, civilian and military aviation 

activities, and major Federal Aviation 

Administration (FAA) officials, programs, and 

events. 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related finding aid to NARA 5 

years after cutoff. 

N1-237-95-6 Item 1(a) 

Approved 11/6/95 
1350.15C 08/29/01 

56 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Transitory photographic files. Agencygenerated, sponsored, or gathered prints of 

insignificant and routine activities such as 

coverage of FAA awards ceremonies, 

retirements, campaign activities and training 

programs common to most government 

agencies. 

Destroy when 1 year old. GRS 21 Item 1(b) 

c. Photographic work order files. Documents 

relating to requests for photographic 

services, and of work performed. 

Destroy when 1 year old. GRS 21 Item 1 

2. Black & White Negatives and Contact Sheets. 

a. Black and white photographic negatives and 

contact sheets files. Agency-generated, 

sponsored, or gathered black and white 

negatives and corresponding contact sheets 

pertaining to historically significant subject 

matter (see 1a), linked through common 

numbering to whatever matching prints may 

be covered under 1a. 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related log or finding aid to 

NARA 5 years after cutoff. 

N1-237-95-6 Item 2(a) 

Approved 11/6/95 

b. Transitory black and white negatives and 

contact sheets files. Agency-generated, 

sponsored, or gathered black and white 

negatives and corresponding contact sheets 

pertaining to historically insignificant or 

routine subject matter. (see 1b) 

Destroy when 1 year old. GRS 21 Item 1 

3. Color Negatives and Contact Sheets. 

a. Color photographic negatives and contact 

sheets files. Agency-generated, sponsored, 

or gathered color negatives and 

corresponding contact sheets pertaining to 

historically significant subject matter (see 

1a), linked through common numbering to 

whatever matching prints may be covered 

under 1a. 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related finding aid to NARA 5 

years after cutoff. 

N1-237-95-6 Item 3(a) 

Approved 11/6/95 

b. Transitory color negatives and contact 

sheets files. Agency-generated, sponsored, 

or gathered color negatives and 

corresponding contact sheets pertaining to 

historically insignificant or routine subject 

matter. (see 1b) 

Destroy when 1 year old. GRS 21 Item 1 

4. Color Slides. 
08/29/01 1350.15C 

57 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Color photographic slide files. Agencygenerated, sponsored, or gathered color 

slides pertaining to historically significant 

subject matter. (see 1a) 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related finding aid to NARA 5 

years after cutoff. 

N1-237-95-6 Item 4(a) 

Approved 11/6/95 

b. Transitory color slide files. Agencygenerated, sponsored, or gathered color 

slides pertaining to historically insignificant or 

routine subject matter. (see 1b) 

Destroy when 1 year old. GRS 21 Item 1 

5. Motion Picture Films and Video Recordings. 

a. Motion Picture Films and Video Recordings. 

Agency-generated, acquired, sponsored, or 

gathered motion picture films and video 

recordings that document historical FAA 

personalities, events, and activities. NOTE: 

For permanent film, NARA wants the preprint 

(original, negative or positive intermediate), 

plus a second print or videotape copy. For 

permanent video recording, NARA wants the 

original or earliest generation plus a second 

copy. 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related finding aid to NARA 5 

years after cutoff. 

N1-237-95-6 Item 5(a) 

Approved 11/6/95 

b. Films acquired from outside sources for 

personnel and management training. 

Destroy 1 year after 

completion of training 

program. 

GRS 21 Item 9 

c. Video or Motion Picture Routine Surveillance 

footage. 

Destroy when 6 months old. GRS 21 Item 11 and 

Item 18 

d. Routine scientific, medical, or, engineering 

footage 

Destroy When 2 years old. GRS 21 Item 12 

e. Duplicate prints and pre-print elements in 

excess of those elements required for 

preservation by 36 CFR 1228.184. 

Destroy when no longer 

needed.

Nonrecord 

f. Programs acquired from outside sources for 

personnel and management training. 

Destroy 1 year after 

completion of training 

program.

GRS 21 Item 14 

g. Rehearsal or practice tapes. Destroy immediately. GRS 21 Item 16 

h. Internal personnel and administrative training 

programs that do not reflect the mission of 

the agency. (These include "role-play" 

sessions, management and supervisory 

instruction, etc.) 

Destroy 1 year after 

completion of training 

program. 

GRS 21 Item 17 

i. Routine scientific, medical or engineering 

recordings. 

Destroy when 2 years old. GRS 21 Item 19 
1350.15C 08/29/01 

58 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

j. Recordings that document routine meetings 

and award presentations. 

Destroy when no longer 

needed.

GRS 21 Item 20 

k. Duplicate dubbing and pre-mix elements in 

excess of those elements required for 

preservation, duplication, and reference by 

36 CFR 1228.184. 

Destroy when no longer 

needed.

Nonrecord 

6. Magnetic Audiotape Recordings. 

a. Magnetic audiotape recordings. Agencygenerated,, sponsored, or gathered audio 

cassettes, reel to reel recordings or 

cartridges that document historical FAA 

personalities, speeches, conferences, and 

other significant events and activities. 

NOTE: For permanent magnetic audiotape 

recording, NARA wants the original or 

earliest generation plus a second copy. 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related finding aid to NARA 5 

years after cutoff. 

N1-237-95-6 Item 69(a)

Approved 11/6/95 

b. Transitory magnetic audiotape recordings 

files. Agency-generated, sponsored, or 

gathered audio cassettes, reel to reel 

recordings or cartridges pertaining to 

historically insignificant or routine subject 

matter. 

Destroy when 1 year old or 

when no longer needed. 

N1-237-95-6 Item 6(b) 

Approved 11/6/95 

7. Graphic Arts. 

a. Two copies of agency generated, sponsored, 

or gathered posters distributed agencywide 

or to the public and outstanding artwork of 

unusual or outstanding merit. 

NOTE: For original artwork of unusual or 

outstanding merit, NARA wants, if possible, 

2x2 color slide or 4x5 color transparency 

copies of the items. For additional guidance, 

contact NARA’s Nontextual Archives 

Division. 

PERMANENT. Cutoff file 

every 5 years. Transfer 5 

year accumulation with 

related finding aid to NARA 5 

years after cutoff. 

N1-237-95-6 Item 7(a) 

Approved 11/6/95 

b. Viewgraphs Destroy when 1 year old or 

when no longer needed. 

GRS 21 Item 5 

c. Routine artwork for handbills, flyers, posters, 

letterhead, and other graphics. 

Destroy when no longer 

needed for publication or 

reprinting. 

GRS 21 Item 6 

d. Line and halftone negatives, screened paper 

prints and offset lithographic plates used for 

photo-mechanical reproduction. 

Destroy when no longer 

needed for publication or 

reprinting. 

GRS 21 Item 7 
08/29/01 1350.15C 

59 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

e. Line copies of graphs and charts. Destroy when no longer 

needed for publication or 

reprinting. 

GRS 21 Item 8 

8. Audio (Sound) Recordings

a. Recordings of meetings made exclusively for 

note taking or transcription, EXCLUDING 

recordings of proceedings of Presidential 

commissions and other executive 

commissions. 

Destroy immediately after 

use.

GRS 21 Item 22 

b. Dictation belts or tapes. Destroy immediately after 

use. 

GRS 21 Item 23 

c. Pre-mix sound elements created during the 

course of a motion picture, television, or 

radio production. 

Destroy immediately after 

use.

GRS 21 Item 24 

d. Library sound recordings (e.g., effects, 

music). 

Destroy when no longer 

needed. 

Nonrecord 

e. Daily or spot news recordings available to 

local radio stations on a call-in basis. 

Destroy when 6 months old. GRS 21 Item 26 

f. Duplicate dubbings in excess of those 

elements required for preservation, 

duplication, and reference by 36 CFR 

1228.184. 

Destroy when no longer 

needed

Nonrecord 

9. Still Photography 

a. Photographs of routine award ceremonies, 

social events, and activities not related to the 

mission of the agency. 

Destroy when 1 year old. GRS 21 Item 1 

b. Personnel identification or passport 

photographs. 

Destroy when 5 years old or 

when superseded or obsolete, 

whichever is later.

GRS 21 Item 2 

c. Internal personnel and administrative training 

filmstrips and slides of programs that do not 

reflect the mission of the agency. 

Destroy 1 year after 

completion of training 

program.

GRS 21 Item 3 

d. Duplicate items in excess of record elements 

required for preservation, duplication, and 

reference service by 36 CFR 1228.184. 

Destroy when no longer 

needed. 

Nonrecord 

10. Related Documentation 

a. Production files or similar files that document 

origin, development, acquisition, use, and 

ownership of temporary audiovisual records. 

Dispose of according to the 

instructions covering the 

related audiovisual records. 

GRS 21 Item 28 
1350.15C 08/29/01 

60 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Finding aids for identification, retrieval, or 

use of temporary audiovisual records. 

Dispose of according to the 

instructions covering the 

related audiovisual records. 

GRS 21 Item 29 

1750 LIBRARY SERVICES 

 OPR Action needed to 

request disposition 

authority. 

1760 OFFICE SERVICES 

 OPR Action needed to 

request disposition 

authority. 

1. Office Equipment Service Files. Requests for 

office equipment maintenance service, such as 

typewriter repairs and telephone service. 

Destroy 3 month after work is 

performed or requisition 

canceled. 

GRS 11 Item 5 

2. Parking Permit Files. Documents relating to 

applications for an issuance of car parking 

permits. 

Destroy credentials 3 months 

after return to issuing office. 

GRS 11 Item 4(a) 

3. Messenger Service Files. Daily logs, 

assignment records and instructions, dispatch 

records, delivery receipts, route schedules, and 

related records.

Destroy when 2 months old. GRS 12 Item 1 

1770 MAIL MANAGEMENT 

1. Post Office and Private Mail Company 

Records. Postal Office and private mail 

company forms and supporting papers, 

exclusive of records held by the United States 

Postal Service. 

 

a. Records relating to incoming or outgoing 

registered mail pouches, registered, certified, 

insured, overnight, express, and special 

delivery mail including receipts and return 

receipts.

Destroy when 1 year old. GRS 12 Item 5(a) 

b. Application for registration and certification of 

declared value mail.

Destroy when 1 year old. GRS 12 Item 5(b) 

c. Report of loss, rifling, delayed or late 

delivery, wrong delivery, or other improper 

treatment of mail.

Destroy when 1 year old. GRS 12 Item 5(c) 

2. Mail Production Files. Production reports of 

mail handled and work performed and related 

complications. 

Destroy when 1 year old. GRS 12 Item 6(d) 

3. Remittance Record Files. Record of 

remittances (cash, check, money orders) and 

other valuables enclosed in incoming mail. 

Destroy when 1 year old. GRS 12 Item 6(e) 
08/29/01 1350.15C 

61 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. Mail Control Files. Records of receipt and 

routing of incoming and outgoing mail and items 

handled by private delivery companies such as 

United Parcel Service, EXCLUDING both those 

covered by item 1770(1), and those used as 

indexes to correspondence files. 

Destroy when 1 year old. GRS 12 Item 6(a) 

a. Statistical reports of postage used on 

outgoing mail and fees paid for private 

deliveries (special delivery, foreign, 

registered, certified, and parcel post or 

packages over 4 pounds). 

Destroy when 6 months old. GRS 12 Item 6(b) 

b. Requisition for stamps (exclusive of copies 

used as supporting documents to payment 

vouchers).

Destroy when 6 months old. GRS 12 Item 6(c) 

c. Statistical reports and data relating to 

handling of mail and volume of work 

performed.

Destroy when 1 year old. GRS 12 Item 6(d) 

d. Records relating to checks, cash, stamps, 

money orders, or any other valuables 

remitted to the agency by mail. 

Destroy when 1 year old. GRS 12 Item 6(e) 

e. Records of and receipts for mail and 

packages received through the Official Mail 

and Messenger Service. 

Destroy when 6 months old. GRS 12 Item 6(f) 

f. General files including correspondence, 

memoranda, directives, and guides relating 

to the administration of mail room 

operations. 

Destroy when 1 year old or 

when superseded or obsolete, 

whichever is applicable.

GRS 12 Item 6(g) 

g. Locator cards, directories, indexes, and other 

records relating to mail delivery to 

individuals. 

Destroy 5 months after 

separation or transfer of 

individual or when obsolete, 

whichever is applicable.

GRS 12 Item 6(h) 

5. Postal Irregularities File. Memoranda, 

correspondence, reports and other records 

relating to irregularities in the handling of mail, 

such as loss or shortage of postage stamps or 

money orders, or loss or destruction of mail. 

Destroy 3 years after 

completion of investigation. 

GRS 12 Item 8 

1780 CONFERENCE ROOMS 

 OPR Action needed to 

request disposition 

authority.. 

1800 PROGRAM MANAGEMENT AND 

APPRAISAL 

 OPR Action needed to 

request disposition 

authority.. 
1350.15C 08/29/01 

62 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1810 SYSTEM ACQUISITION 

 OPR Action needed to 

request disposition 

authority.. 

1811 ACQUISITION MANAGEMENT 

 OPR Action needed to 

request disposition 

authority. 

1812 SYSTEMS ACQUISITION MANAGEMENTSYSTEMS REQUIREMENTS 

 OPR Action needed to 

request disposition 

authority. 

1813 SYSTEMS ACQUISITION MANAGEMENT - 

ACQUISITION AUTHORIZATION 

 OPR Action needed to 

request disposition 

authority. 

1820 MANAGEMENT GUIDELINES 

 OPR Action needed to 

request disposition 

authority. 

1830 TELECOMMUNICATIONS MANAGEMENT 

1. Communication General Files. 

a. Correspondence and related records 

pertaining to internal administration and 

operation. 

Destroy when 2 years old. GRS 12 Item 2(a) 

b. Telecommunications general files including 

plans, reports, and other records pertaining 

to equipment requests, telephone service, 

and like matters. 

Destroy when 3 years old GRS 12 Item 2(b) 

c. Telecommunications statistical reports 

including cost and volume data. 

Destroy when 1 year old. GRS 12 Item 2(c) 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

the other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 
08/29/01 1350.15C 

63 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy.

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 12 Item 9(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 12 Item 9(b) 

3. Telephone Use (Call Detail) Records. Initial 

reports of use of telephone lines (e.g., telephone 

calls, facsimile transmissions and electronic 

mail) during a specified period provided by a 

telephone company, the General Services 

Administration, the Defense Information Systems 

Agency, or a private sector exchange on an 

agency's premises, as well as records generated 

from initial reports from administrative, technical, 

or investigative follow-up. Included is such 

information as the originating number, 

destination number, destination city and state, 

date and time of use, duration of the use, and the 

estimated or actual cost of the use. EXCLUDED 

are records accumulated in connection with 

substantive investigations and audits that are 

covered by Item 2500, Accountable Officers' 

Accounts Records. 

Destroy when 3 years old. 

Initial reports may be 

destroyed earlier if the 

information needed to identify 

abuse has been captured in 

other records.

GRS 12 Item 4 

4. Telecommunications voucher files. 

a. Reference copies of vouchers, bills, invoices, 

and related records. 

Destroy when 1 fiscal year 

old.

GRS 12 Item 2(d)(1) 

b. Records relating to installation, change, 

removal, and servicing of equipment. 

Destroy 1 year after audit or 

when 3 years old, whichever 

is sooner.

GRS 12 Item 2(d)(2) 

c. Copies of agreements with background data 

and other records relating to agreements for 

telecommunications services. 

Destroy 2 years after 

expiration or cancellation of 

agreement.

GRS 12 Item 2(e) 

5. Telecommunications Operational Files. 

a. Message registers, logs, performance 

reports, daily load reports, and related and 

similar records. 

Destroy when 6 months old. GRS 12 Item 3(a) 
1350.15C 08/29/01 

64 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Copies of incoming and original copies of 

outgoing messages, including SF 14, 

Telegraphic Message maintained by 

communications offices or centers, and 

EXCLUDING the copies maintained by the 

originating program office. 

Destroy when 2 years old. GRS 12 Item 3(b) 

6. Directory Service Files. Correspondence, 

forms, and other records relating to the 

compilation of directory service listings. 

Destroy 2 months after 

issuance of listing. 

GRS 11 Item 3 

1840 APPRAISAL 

 OPR Action needed to 

request disposition 

authority. 

1850 MANAGEMENT AND PRODUCTIVITY 

IMPROVEMENT 

 OPR Action needed to 

request disposition 

authority. 

1860 SYSTEM PLANNING AND 

DEVELOPMENT 

 OPR Action needed to 

request disposition 

authority. 

1880 MANAGEMENT INFORMATION 

1. Microform Inspection Records. 

a. Agency copy of inventories, logs, and reports 

documenting the inspection of permanent 

microform records, as required by 36 CFR 

Part 1230.

Destroy 1 year after the 

records are transferred to the 

legal custody of the National 

Archives. 

GRS 16 Item 10(a) 

b. Agency copy of logs and other records 

documenting the inspection of temporary 

microform records, as recommended by 36 

CFR Part 1230. 

Destroy when 2 years old, or 

when superseded, whichever 

is later. 

GRS 16 Item 10(b) 

2. IRM Triennial Review Files. Reports required 

by the General Services Administration 

concerning reviews of information resources 

management (IRM) practices. Includes 

associated correspondence, studies, directives, 

feeder reports, and monitoring surveys and 

reports. 

Destroy when 7 years old. GRS 16 Item 11 

3. Information Collection Budget Files. Reports 

required by the Office of Management and 

Budget under the Paperwork Reduction Act 

about the number of hours the public spends 

fulfilling agency reporting requirements. Included 

are associated feeder reports, report exhibits, 

correspondence, directives, and statistical 

compilations. 

Destroy when 7 years old. GRS 16 Item 12 
08/29/01 1350.15C 

65 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. Documents Published in the Federal 

Register. 

 

a. Files documenting the processing of notices 

announcing committee meetings, including 

meetings open to the public under the 

Government in Sunshine Act (5 U.S.C. 552b 

(e)(3); hearing and investigations; filing of 

petitions and applications; issuance or 

revocation of a license; grant application 

deadlines, the availability of certain 

environmental impact statements; 

delegations of authority; and other matters 

that are not codified in the Code of Federal 

Regulations. 

Destroy when 1 year old. GRS 16 Item 13(a) 

b. Files documenting the processing of 

semiannual regulatory agenda. 

Destroy when 2 years old. GRS 16 Item 13(b) 

5. Internal Control Records. Records created in 

accordance with procedures mandated by OMB 

Circular A-123, Internal Control Systems, and 

P.L. 97-255, the Federal Managers' Financial 

Integrity Act. Under these authorities, agencies 

are required to perform evaluations of their 

accounting and administrative controls to prevent 

waste, fraud and mismanagement. 

 

6. Policy, procedure, and guidance Files. 

Copies of internal directives maintained by the 

agency's internal control staff (but not those 

copies maintained in the agency's official file of 

internal directives); external directives such as 

OMB Circular A-123; and correspondence 

outlining policy and procedure for performing 

management reviews. 

Destroy when superseded. GRS 16 Item 14(a) 

7. Management control plans. Comprehensive 

plans documenting the agency's efforts to ensure 

compliance with OMB Circular A-123. 

Destroy when superseded. GRS 16 Item 14(b) 

8. Risk analyses. Reports and supporting 

materials used to document review of program 

areas for susceptibility to loss or unauthorized 

use of resources, errors in reports and 

information, and illegal and unethical actions. 

Destroy after next review 

cycle. 

GRS 16 Item 14(c) 

a. Annual reports and assurance statements 

created by organizational components below 

the agency (department or independent 

agency) level, and compiled by the agency 

into a single unified report for direct 

submission to the President and Congress. 

Destroy after next reporting 

cycle. 

GRS 16 Item 14(d) 
1350.15C 08/29/01 

66 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Tracking files. Files used to ensure the 

completion and timeliness of submission of 

feeder reports, including schedules of 

evaluations, interim reporting, lists of units 

required to report, and correspondence 

relating to the performance of the reviews. 

Destroy 1 year after report is 

complete. 

GRS 16 Item 14(e) 

9. Review Files. Correspondence, reports, action 

copies of audit findings, and other records that 

identify program internal control weaknesses, 

and corrective actions taken to resolve such 

problems. Since A-123 provides for alternative 

internal control reviews under OMB Circulars A76, A-127, or A-130, this item also applies to 

copies of these reviews, provided they are 

identified as alternative reviews in the 

management control plan. 

 

a. Office with responsibility for coordinating 

Internal Control functions. 

Cut off when no further 

corrective action is necessary. 

Destroy 5 years after cutoff. 

GRS 16 Item 14(f)(1) 

b. Copies maintained by other offices as 

internal reviews. 

Cut off when no further 

corrective action is necessary 

Destroy 1 year after cutoff. 

GRS 16 Item 14(f)(2) 

1900 EMERGENCY READINESS AND 

OPERATIONS 

 

1. Defense Readiness Planning Files. Records 

documenting the administration of defense 

readiness and civil defense plans and programs, 

including consolidated or comprehensive reports 

reflecting agencywide results of tests conducted 

under emergency plans; duplicates of each plan 

and directive issued with related significant 

background papers; and related 

correspondence. 

Destroy when 5 years old. NC1-237-77-3 Item 11 

Approved 12/2/77 

2. Emergency Plan Files. Copies of emergency 

plans and directives, other than those described 

in (1) above. 

Destroy when superseded or 

obsolete. 

Nonrecord 

3. Operation Tests Files. Files accumulating from 

tests conducted under agency emergency plans, 

such as instructions to members participating in 

test, staffing assignments, messages, tests of 

communications and facilities, and reports 

EXCLUDING consolidated and comprehensive 

reports. 

Destroy when 3 years old. GRS 18 Item 28 
08/29/01 1350.15C 

67 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4. Emergency Planning Administrative 

Correspondence Files. Correspondence files 

relating to administration and operation of the 

emergency planning program, not covered 

elsewhere in this schedule. 

Destroy when 2 years old. GRS 18 Item 26 

1910 EMERGENCY OPERATIONS ORDERS 

AND PLANS 

 

1. Emergency Planning Administrative 

Correspondence Files. Correspondence files 

relating to administration and operation of the 

emergency planning program, not covered 

elsewhere in this schedule. 

Destroy when 2 years old. GRS 18 Item 26 

2. Emergency Planning Case Files. Case files 

accumulated by offices responsible for the 

preparation and issuance of plans and directives. 

Files consist of a copy of each plan or directive 

issued, and related background documents, 

EXCLUDING 1 record copy of each plan or 

directive issued, if not included in the agency's 

permanent set of master directives files. 

Destroy 3 years after 

issuance of a new plan or 

directive. 

GRS 18 Item 27 

3. Emergency Operations Tests Files. Files 

accumulating from tests conducted under agency 

emergency plans, such as instructions to 

members participating in test, staffing 

assignments, messages, tests of 

communications and facilities, and reports 

EXCLUDING consolidated and comprehensive 

reports. 

Destroy when 3 years old. GRS 18 Item 28 

4. National Defense Executive Reserve (NDER) 

Case Files. Case files for NDER reservists or 

applicants, maintained by agencies with major 

mobilization responsibilities in cases of national 

security emergencies. Files include 

qualifications statement, other personnel and 

administrative records, skills inventory, training 

data, and other records relating to administration 

of the NDER program. 

 

a. Case files on reservists. Destroy 5 years after 

termination from NDER 

program. 

GRS 18 Item 29(a) 

b. Case files on individuals whose applications 

were rejected or withdrawn. 

Destroy when 5 years old. GRS 18 Item 29(b) 

1920 CIVIL AVIATION EMERGENCY 

READINESS 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

68 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1930 RADIOLOGICAL EMERGENCY 

OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

1940 EMERGENCY RESOURCE 

MANAGEMENT 

 OPR Action needed to 

request disposition 

authority. 

1950 EMERGENCY OPERATIONS TESTS AND 

EXERCISES 

 OPR Action needed to 

request disposition 

authority. 

1990 NATIONAL COMMAND AND CONTROL 

SYSTEM 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

69 

CHAPTER 5. LEGAL AND FINANCIAL MATTERS 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2000 LEGAL 

The records described below are generated in accomplishing the legal work of the agency, including 

the providing of legal counsel and advice on matters pertaining to agency functions; the 

administration of agency legislative, enforcement, rules drafting and interpretation rules codification, 

tort claims, and contract appeals programs; and the conduct of litigation in which the agency is 

involved or has an interest. 

 

1. General Correspondence Files. 

Correspondence, reports, and other records 

maintained by legal offices reflecting the 

development and accomplishment of policies, 

programs, and processes governing all phases of 

assigned legal responsibilities, but EXCLUDING 

files described elsewhere in this paragraph. 

 

a. Correspondence resulting in opinions, 

correspondence with National Transportation 

Safety Board, and other correspondence of a 

substantive nature. 

PERMANENT. 

Cut-off files annually. 

Transfer to FRC when 4 

years old. Offer to NARA

when 19 years old. 

NC1-237-77-3 Item 81 

Approved 12/2/77 

b. Queries on violation history, duplicate copies 

of aviation medical denials, routine 

correspondence requiring no further action, or 

other correspondence reflecting housekeeping 

actions. 

Destroy when 1 year old. NC1-237-77-3 Item 81 

Approved 12/2/77 

2. Legal Workload Report Files. Periodic workload 

reports of attorneys, such as FAA Form 2000-1 or 

equivalent. 

Destroy when 2 years old. NN-163-163 Item 3 

Approved 9/25/63 

2010 OPINIONS 

1. Legal Opinion Files. Documents reflecting legal 

decisions or opinions on questions arising from 

laws, regulations, and other matters affecting FAA, 

and related indexes. 

 

a. Precedential decisions. Microfilm a 5 year 

block in accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-77-3 Item 82 

Approved 12/2/77 

b. Microfilm. 

 (a) Record copy. PERMANENT. 

Offer to NARA with record 

copy of accompanying 

AVLEX Subject Index upon 

filming and verification of 

quality of film. 

NC1-237-77-3 Item 82 

Approved 12/2/77 
1350.15C 08/29/01 

70 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (b) Microfilm duplicate. Destroy in agency when no 

longer needed for legal 

research. 

NC1-237-77-3 Item 82 

Approved 12/2/77 

c. All other copies. Destroy in agency when 5 

years old. 

NC1-237-77-3 Item 82 

Approved 12/2/77 

2050 LEGISLATION 

1. Legislative History Files. Case files compiled by 

the Legislative Staff on enacted legislation, 

Congressional resolutions, Executive Orders, and 

proclamations of interest to FAA, consisting of 

draft proposals, supporting papers, and comments 

reflecting FAA's position, and related indexes. 

 

a. Legislation of limited applicability to FAA. Transfer to FRC 5 years 

after enactment. Destroy 10 

years after enactment. 

NC1-237-77-3 Item 

83(1) 

Approved 12/2/77 

b. Legislation directly and significantly affecting 

the FAA. 

PERMANENT. Transfer to 

FRC when inactive. Offer to 

NARA 10 years after receipt 

by FRC. 

NC1-237-77-3 Item 

83(1) 

Approved 12/2/77 

2. Legislative Proposal Files. Case files 

accumulated by legal offices on proposed or 

introduced legislation, Congressional resolutions, 

Executive Orders, and proclamations, consisting 

of draft proposals, supporting papers, and 

comments setting forth FAA's positions, and 

related indexes. 

 

a. Records of proposals that are enacted. Transfer to legislative history 

files (Item 2050(1)) and 

dispose of accordingly. 

NC1-237-77-3 Item 83 

(2)(a) 

Approved 12/2/77 

b. Records of proposals not enacted. 

 (1) Proposals initiated by FAA and those 

initiated outside FAA relating to aviation 

matters. 

Transfer to FRC 5 years 

after close of case. Destroy 

25 years after close of case. 

NC1-237-77-3 Item 83 

(2)(b) 

Approved 12/2/77 

 (2) All others. Destroy 4 years after close of 

case. 

NC1-237-77-3 Item 83 

(2)(b) 

Approved 12/2/77 

 3. Legislative reference files. Copies of proposed 

and enacted legislation, Executive Orders, and 

proclamations accumulated for information 

purposes. 

Destroy when no longer 

needed for current agency 

business. 

NN-163-163 Item 7 

Approved 9/25/63 

2100 RULES, REGULATIONS, AND ORDERS 
08/29/01 1350.15C 

71 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Rules Dockets Files. Dockets relating to creation 

of a new Federal Aviation Regulation(FAR) or 

amendment of an existing FAR. Each docket 

contains some or all of the following documents: 

proposal, notice of proposed rulemaking, written 

material received from the public in response to 

the notice, petitions for rulemaking and 

exemptions from the rule, petitions for rehearing or 

reconsideration, petitions for modifications or 

revocations, notices granting or denying 

exemptions, reports of proceedings such as oral 

arguments or formal public hearings, notices 

denying proposals, final rule or order. 

 

a. General rulemaking dockets. 

 (1) Dockets relating to substantive rules that 

attracted great public or industry attention 

and response; signified an advance in 

aero-technology, had significant impact on 

general aviation commercial flying, or 

signified a major development in the 

history of the agency, AS SELECTED BY 

THE OFFICE OF THE CHIEF COUNSEL 

(AGC). 

 

 (a) Dockets not microfilmed. PERMANENT. Transfer to 

FRC 30 years after close of 

file. Offer to NARA 55 years 

after close of file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) If microfilmed: 

 (1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) Microfilm of original records. PERMANENT. Offer to 

NARA record copy of 

microfilm/microfiche with 

accompanying subject index 

in 10 year blocks when the 

latest records are 30 years 

old. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) Unselected dockets. 

 (a) Dockets not microfilmed. Transfer to FRC 30 years 

after close of file. Destroy 55 

years after close of file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) If microfilmed: 
1350.15C 08/29/01 

72 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) Microfilm of original records. Destroy 55 years after close 

of file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

b. Exemption dockets (Non-medical). 

 (1) Dockets not microfilmed. Transfer to FRC 5 years 

after termination date. 

Destroy 10 years after 

termination date. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) If microfilmed: 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records after 

microfilm is determined to be 

an adequate substitute for 

paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 10 years after 

termination date. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

c. Exemption dockets (Medical). 

 (1) Denied exemptions. 

 (a) Dockets not microfilmed. Transfer to FRC 2 years 

after close of file. Destroy 7 

years after close of file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) If microfilmed: 

 (1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) Microfilm of original records. Destroy 7 years after close of 

file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) Granted exemptions. 

 (a) Dockets not microfilmed. Transfer to FRC 2 years 

after close of file. Destroy 32 

years after close of file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) If microfilmed: 
08/29/01 1350.15C 

73 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) Microfilm of original records. Destroy 32 years after close 

of file. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

d. Special condition dockets. 

 (1) Dockets not microfilmed. Transfer to FRC 30 years 

after close of file. Destroy 

when FAA cancels type 

certificate of aircraft. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) If microfilmed: 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy when FAA cancels 

type certificate of aircraft. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

e. Airworthiness directives docket. (Issued in 

Washington, D.C.) 

 

 (1) Dockets not microfilmed. Transfer to FRC when 30 

years old. Destroy when 

FAA cancels type certificate. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) If microfilmed: 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy when FAA cancels 

type certificate. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

f. Denials and dispositions of petitions for 

rulemaking dockets. 

 

 (1) Dockets not microfilmed. Transfer to FRC 10 years 

after issue of denial. Destroy 

35 years after issue of denial. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) If microfilmed: 
1350.15C 08/29/01 

74 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 35 years after issue 

of denial. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

g. Regional airworthiness directives dockets and 

regional airspace dockets. (These are 

duplicate copies of the original dockets that 

originate in regional offices). 

Destroy in agency when no 

longer needed for reference. 

NC1-237-77-3 Item 84 

(g) 

Approved 12/2/77 

h. Washington airspace dockets. 

 (1) Dockets not microfilmed. Transfer to FRC 5 years 

after close of case. Destroy 

15 years after close of case. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (2) If microfilmed: 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 15 years after close 

of case. 

NC1-237-83-1 Item 12 

Approved 11/30/83 

 (c) Washington and regional transmittal 

files and non-codified items such as 

notices of meetings, delegations of 

authority, organizational certification 

requests, and similar material. 

Destroy in agency when no 

longer needed for reference. 

NC1-237-77-3 Item 84 

(i) 

Approved 12/2/77 

2110 PROCEDURES (INCLUDING 

DOCKETING) 

 OPR Action needed to 

request disposition 

authority. 

2120 CODIFICATION 

 OPR Action needed to 

request disposition 

authority. 

2130 INTERPRETATIONS 

Legal Interpretation Files. Documents reflecting 

legal interpretations of Civil Air Regulations, Federal 

Aviation Regulations, special regulations, regulations 

of the Administrator, and related legislation. 

Destroy in agency when no 

longer needed for legal 

research purposes. 

NC1-237-77-3 Item 85 

Approved 12/2/77 

2150 ENFORCEMENT 
08/29/01 1350.15C 

75 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Legal Enforcement Case Files. Case files 

relating to legal actions taken with respect to 

alleged violations of Federal Aviation Regulations, 

consisting of violation reports, technical analyses, 

evidentiary materials, sanction documents, and 

related correspondence. 

 

a. Case files forwarded to and processed by the 

offices of the Assistant Chief Counsel for 

headquarters, regions, and centers. 

Transfer to FRC 2 years 

after case is closed in the 

Enforcement Information 

Subsystem (EIS). (Refer to 

paragraph 2150 Item 4 in this 

order.) Destroy 5 years after 

case is closed in EIS. 

N1-237-92-4 Item 1 

Approved 8/10/95 

b. Case files resulting in “no action”. Destroy 30 days after (or no 

more that 90 days after) the 

case is closed in EIS. (Refer 

to paragraph 2150 Item 

4(a)(5) in this order.)

N1-237-92-4 Item 1 

Approved 8/10/95 

c. Case files resulting in indefinite suspension of 

an airmen certificate pending successful 

completion of reexamination or proof of 

qualification. 

Destroy 1 month after the 

date of the successful 

completion of reexamination 

or proof of qualifications. 

N1-237-92-4 Item 1 

Approved 8/10/95 

2. Enforcement Monitor Files. Case files of 

enforcement cases processed by regional legal 

offices, consisting of copies of violation reports, 

technical analyses, and related documents, 

maintained by the Washington Headquarters legal 

office to evaluate regional enforcement operations. 

 

a. Regional air carrier, commercial operator, and 

manufacturer cases. 

Destroy 3 years after close of 

case. 

NN-163-163 Item 11 

Approved 9/25/63 

b. All others. Destroy 2 years after close of 

case. 

NN-163-163 Item 11 

Approved 9/25/63 

3. Violation Report Files. Documents maintained 

by legal offices reflecting enforcement activity, 

including Violation Report Data (FAA Forms 2150-

2 and 2150-3, or equivalent); digests of appeals to 

NTSB and related court decisions; and 

enforcement statistical reports. 

Destroy in agency when no 

longer needed for reference. 

NC1-237-77-3 Item 87 

Approved 12/2/77 

4. Enforcement Information Subsystem (EIS). An 

automated database system that contains 

information concerning FAA enforcement actions 

against individuals and organizations.
1350.15C 08/29/01 

76 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. EIS Master Files contain information 

concerning open and closed FAA enforcement 

actions against individuals and organizations. 

Delete closed cases when 

data have been entered into 

the Archives File (4b) and 

verified or when data are no 

longer needed for reference, 

whichever is later. See 

Archives Public Use File (4c) 

for data that will be available 

for research. Exceptions are 

indicated below:

N1-237-92-4 Item 4(a) 

Approved 8/10/95 

 (1) For closed cases involving Other than 

Individuals. 

Destroy identifying 

information when no longer 

needed for reference.

N1-237-92-4 Item 

4(a)(1) 

Approved 8/10/95 

 (2) For closed cases involving Revocation of 

Airmen Certificates. 

Destroy information that 

identifies the individual when 

no longer needed for 

reference.

N1-237-92-4 Item 

4(a)(2) 

Approved 8/10/95 

 (3) For closed cases involving suspension of 

airmen certificates (except when 

subsequent enforcement actions have 

been opened against the individual, see 

paragraph 4(a)(9). 

Destroy information which 

identifies the individual 5 

years after the date the 

airman surrenders his/her 

airman certificate, the date 

the airman submits an 

affidavit of certificate loss, or 

date of the Order of 

Suspension with Waiver of 

Sanction.

N1-237-92-4 Item 

4(a)(3) 

Approved 8/10/95 

 (4) For closed cases involving civil penalties 

against individuals (except when 

subsequent enforcement actions have 

been opened against the individual, see 

paragraph 4(a)(9). 

Destroy information which 

identifies the individual 5 

years after the date the civil 

penalty has been paid, date of 

the Order Assessing Civil 

penalty with Waiver of 

Sanction, date of the civil 

penalty letter which provides 

for a waiver of sanction, or 

date a promissory note for 

payment of the civil penalty 

has been provided to the 

FAA.

N1-237-92-4 Item 

4(a)(4) 

Approved 8/10/95 

 (5) For cases resulting in “no action”. Destroy information that 

identifies the individual 30 

days after (or no more than 

90 days after) the case is 

closed in the EIS.

N1-237-92-4 Item 

4(a)(5) 

Approved 8/10/95 
08/29/01 1350.15C 

77 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (6) For closed cases involving indefinite 

suspension of an airman certificate 

pending successful completion of 

reexamination or proof of qualifications. 

Destroy information which 

identifies the individual 30 

days after (or no more than 

90 days after) the date of 

successful completion of 

reexamination or proof of 

qualifications.

N1-237-92-4 Item 

4(a)(6) 

Approved 8/10/95 

 (7) For cases resulting in administrative 

enforcement action. 

Destroy information that 

identifies the individual 2 

years after the case is closed 

in the EIS.

N1-237-92-4 Item 

4(a)(7) 

Approved 8/10/95 

 (8) For all other closed cases. Destroy identifying 

information when no longer 

needed for reference. 

N1-237-92-4 Item 

4(a)(8) 

Approved 8/10/95 

 (9) In all cases, if at the time the identifying 

information is due to be destroyed, a 

subsequent enforcement report has been 

opened, the identifying information in the 

first record will be destroyed in 

accordance with the following: 

 

 (a) If the subsequent enforcement action 

is resolved by administrative action or 

“no action”. 

Destroy the identifying 

information in the first record 

at the time the subsequent 

enforcement is resolved. 

N1-237-92-4 Item 

4(a)(9)(a)Approved 

8/10/95 

 (b) If the subsequent enforcement action 

is resolved through civil penalty or 

certificate action. 

Destroy the identifying 

information in the first record 

when the subsequent 

enforcement is destroyed. 

N1-237-92-4 Item 

4(a)(9)(b) 

Approved 8/10/95 

b. EIS Archives Files contains information 

concerning closed FAA enforcement actions 

against individuals and organizations. 

Destroy/delete closed cases 

when data have been entered 

into the Archives Public Use 

File (4c) and verified, or when 

data are no longer needed, 

whichever is later. 

N1-237-92-4 Item 4(b) 

Approved 8/10/95 

c. EIS Archives Public Use File contains 

information concerning closed FAA 

enforcement actions against individuals and 

organizations. (This file will not include 

information that identifies individuals and 

select information intended for FAA internal 

use only. Some of the information that will be 

included in this file are the case report 

number, the FARs violated, and the final 

action.) 

PERMANENT. Transfer a 

copy to the National Archives 

3 months after cutoff. 

N1-237-92-4 Item 4(c) 

Approved 8/10/95 
1350.15C 08/29/01 

78 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

d. EIS Federal Aviation Regulations (FAR) File. 

This is a subsidiary file to the EIS Master File 

and it covers FARs violations. (This file 

contains the following information: report 

number (year, region, office, and sequence 

number), record (type and sequence number), 

FAR code, and sanction amount.) 

PERMANENT. Cutoff 

annually. Transfer copy to 

NARA with the EIS Archives 

Public Use File.

N1-237-92-4 Item 4(d) 

Approved 8/10/95 

e. EIS Documentation. Regardless of medium, 

record layouts, coding sheets/code books, a 

copy of the blank input questionnaire or form 

from which the file data came, a statement of 

the editing procedures, technical description of 

the file, File Users Manuals, final reports, and 

background information that would be useful 

or necessary to a researcher using the file. 

 (1) Electronic files designated Permanent. PERMANENT. Transfer a 

copy of documentation with 

file to NARA. Transfer

updates and changes 

annually with subsequent 

transfer of the file.

N1-237-92-4 Item 

4(e)(1) 

Approved 8/10/95 

 (2) Electronic files designated Temporary. Destroy when no longer 

needed.

N1-237-92-4 Item 

4(e)(2) 

Approved 8/10/95 

5. Enforcement Records maintained on microforms 

in the Airmen and Aircraft Registry.

Consistent with retention and 

destruction guidelines set out 

in paragraphs 2150 Item 

4(a)(2) through 2150 Item 

4(a)(9) above, Destroy that 

portion of the microform 

indices, which refer to 

microform copies of 

enforcement records, prior to 

or incident to conversion other 

than microform.

N1-237-92-4 Item 5 

Approved 8/10/95 

2160 CIVIL PENALTIES HEARING DOCKET Disposition Pending 

Approval. 

2200 CONTRACTS—LEGAL FUNCTIONS 

 OPR Action needed to 

request disposition 

authority. 

2210 AIRPORTS AGREEMENTS 

Airports Legal Assistance Files. Correspondence, 

reports, opinions, and related materials reflecting legal 

counsel and review actions concerning the 

administration of the Federal Aid to Airports Program. 

Transfer to FRC when 

inactive. Destroy 5 years 

after FRC receipt. 

NC1-237-77-3 Item 88 

Approved 12/2/77 
08/29/01 1350.15C 

79 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2220 LEGAL PARTICIPATION IN 

PROCUREMENT AND CONTRACTING 

 OPR Action needed to 

request disposition 

authority. 

2230 CONDEMNATION 

Legal Condemnation Files. Case files accumulated 

by legal offices reflecting proceedings concerning the 

acquisition of interests in real property by 

condemnation, including the preparation of 

declarations and coordination with the Department of 

Justice. 

Destroy 3 years after close of 

case. 

NN-163-163 Item 14 

Approved 9/25/63 

2240 CONTRACT APPEALS 

Contract Appeals Case Files. Briefs, decisions, 

correspondence, and other documents compiled by 

legal offices in appeals by contractors from decisions 

on disputed questions by contracting officers. 

 

a. Cases selected by the AGC because of their 

precedential character. 

PERMANENT. Transfer to 

FRC 5 years after case is 

settled. Offer to NARA 20 

years after case is settled. 

NC1-237-77-3 Item 89 

Approved 12/2/77 

b. Unselected cases. Transfer to FRC 5 years 

after case is settled. Destroy 

25 years after case is settled. 

NC1-237-77-3 Item 89 

Approved 12/2/77 

2250 TORT CLAIMS AND PERSONAL 

PROPERTY CLAIMS 

 

Tort Claims and Personal Property Claims Files. 

Case files consisting of reports, vouchers, witness 

statements, legal decisions, and related material 

pertaining to claims by or against the Government 

resulting from FAA transactions, OTHER than litigation 

cases. 

 

a. Cases relating to claims approved for 

payment. 

Retain for GAO site-audit. NN-163-163 Item 16 

Approved 9/25/63 

b. All others. Destroy when 3 years old. NN-163-163 Item 16 

Approved 9/25/63 

2300 LITIGATION 
1350.15C 08/29/01 

80 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

Litigation Action Files. Case files consisting of 

correspondence, pleadings, depositions, transcripts, 

and related materials pertaining to court actions arising 

out of aviation tort and civil contract claims cases and 

other agency activities. NOTE: Some case files may 

be worthy of permanent retention if they 

significantly interpret FAA basic statutes and 

regulations or reflect significant developments. 

These should be brought to the attention of NARA 

for appraisal and appropriate disposition 

authorization.

Transfer to FRC 3 years 

after close of case. Destroy 

13 years after close of case. 

N1-237-91-2 

Approved 8/16/94 

2400 FINANCIAL MANAGEMENT 

 The records described below are accumulated in connection with the financial management of the 

Federal Aviation Administration. The records disposition standards provided apply to records 

generated in the development and execution of FAA programs and activities relating to budget 

formulation, presentation, and administration; accounting matters, including payroll and pay 

administration; financial reporting; and auditing. 

EXCEPTION. Regardless of the retention period specified, records relating directly to an unsettled 

claim by or against the United States, current or pending litigation or investigation, and exceptions 

taken by the General Accounting Office (GAO), will not be disposed of until final settlement or 

clearance of the matter. 

 

2500 BUDGET 

1. Budget Correspondence Files. 

a. Correspondence files in formally organized 

budget offices pertaining to routine 

administration, internal procedures, and other 

matters not covered elsewhere in this 

schedule, EXCLUDING files relating to agency 

policy and procedure maintained in formally 

organized budget offices. 

Destroy when 2 years old. GRS 5 Item 1 

b. Budget Background Records. Cost 

statements, rough data, and similar materials 

accumulated in the preparation of annual 

budget estimates, including duplicates of 

budget estimates and justifications and related 

appropriation language sheets, narrative 

statements, and related schedules; and 

originating offices' copies of reports submitted 

to budget offices. 

Destroy 1 year after the close 

of the fiscal year covered by 

the budget. 

GRS 5 Item 2 
08/29/01 1350.15C 

81 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 5 Item 5(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 5 Item 5(b) 

3. Reimbursable Agreements Files. Case files 

relating to reimbursable agreements entered into 

with the Agency for International Development, 

Department of Defense, and others to furnish 

supplies, equipment, and services relating to 

aviation to foreign countries, consisting of 

memorandums of agreement; project 

implementation orders; obligation, expenditure, 

and billing documents; and related 

correspondence. 

Transfer to FRC 4 years 

after close of the FY covered 

by agreement. Destroy when 

19 years old. 

NC1-237-77-3 Item 92 

(2) 

Approved 12/2/77 

4. Annual Budget Estimate Files. Record copies of 

annual estimates, comprised of appropriation 

language sheets, charts, narrative statements, 

related schedules and data, copies of 

Congressional hearings, and related committee 

reports and legislation. 

 

a. Record copies of estimates (comprised of 

appropriation language sheets, charts, 

statements, related schedules and data) 

prepared, consolidated, or maintained at the 

agency level. 

PERMANENT. Cut-off files 

at close of FY involved. 

Transfer to FRC when 5 

years old. Offer to NARA

when 20 years old. 

NC1-237-77-3 Item 92 

(3) 

Approved 12/2/77 

b. All other records. Destroy when no longer 

needed for reference. 

NC1-237-77-3 Item 92 

(3) 

Approved 12/2/77 
1350.15C 08/29/01 

82 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

5. Budget Working Files. Work papers, cost 

statements, and other data accumulated in 

preparation of projected fiscal programs and 

annual budget estimates and for budget review 

purposes, including duplicates of papers included 

in file copies of budget estimates described in item 

(3). 

Cutoff files at close of FY 

involved. Destroy 1 year 

after the close of the fiscal 

year covered by the budget. 

GRS 5 Item 2 

6. Records of the Administrator's Review 

Committee. Records include minutes and related 

correspondence, agendas, and other background 

papers for board meetings, special studies 

notebooks, and spring preview notebooks. 

 

a. Agency office of primary interest. 

 (1) Record copy of board meeting minutes. PERMANENT. Cut-off files 

annually. Transfer to FRC

when no more than 10 years 

old. Offer to NARA 15 years 

later. 

NC1-237-77-3 Item 92 

(4) 

Approved 12/2/77 

 (2) Agendas, correspondence, and other 

background papers related to board 

meetings, and duplicate copies of 

minutes. 

Destroy when no longer 

needed for reference. 

NC1-237-77-3 Item 92 

(4) 

Approved 12/2/77 

 (3) Spring preview (5 year Program 

Notebooks). 

PERMANENT. Transfer to 

FRC when no more than 10 

years old. Offer to NARA 15 

years later. 

NC1-237-77-3 Item 92 

(4) 

Approved 12/2/77 

 (4) Special studies notebooks. PERMANENT. Transfer to 

FRC when no more than 10 

years old. Offer to NARA 15 

years later. 

NC1-237-77-3 Item 92 

(4) 

Approved 12/2/77 

b. All other offices. Destroy when 5 years old. NC1-237-77-3 Item 92 

Approved 12/2/77 

7. Budget Apportionment Files. Apportionment 

and reapportionment schedules, staffing 

authorizations, allotment advances, supporting 

documents, and related correspondence 

documenting the administration and execution of 

the approved operating budget. 

Destroy 2 years after close of 

fiscal year involved. 

GRS 5 Item 4 

2510 BUDGETARY REPORT 

1. Budgetary Report Files. Periodic reports on the 

status of fiscal programs, such as the Summary 

Fiscal Status Report, or equivalents, and 

supporting narratives. 

 
08/29/01 1350.15C 

83 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Annual Report (end of fiscal year). Destroy when 5 years old. GRS 5 Item 3(a) 

b. All other reports. Cutoff files at close of FY. 

Destroy when 3 years old. 

GRS 5 Item 3(b) 

2. Intra-Regional Fiscal Report Files. Periodic 

reports on the status of fiscal programs and the 

apportionment or reapportionment of funds 

prepared and maintained at the regional and 

subordinate office level. 

 

a. Regional budget office (record copy only). Cutoff files at close of FY 

involved. Destroy when 4 

years old. 

II-NNA-1017 Item 146 

Approved 7/13/54 

b. All others. Cutoff files at close of FY. 

Destroy when 1 year old. 

II-NNA-1017 Item 146 

Approved 7/13/54 

2520 BUDGET PREPARATION 

 OPR Action needed to 

request disposition 

authority. 

2600 APPROPRIATIONS AND FUNDING 

 OPR Action needed to 

request disposition 

authority. 

2610 BUDGET OPERATIONS 

APPROPRIATIONS 

 OPR Action needed to 

request disposition 

authority. 

2620 FACILITIES AND EQUIPMENT BUDGET 

 OPR Action needed to 

request disposition 

authority. 

2700 ACCOUNTING 

1. Policy Correspondence Files. 

a. Correspondence, reports, and related 

materials maintained by the agency office of 

primary interest relating to the development 

and establishment of agency accounting 

policies, systems, and procedures, and the 

direction and evaluation of accounting 

programs and fiscal reporting operations. 

Transfer to FRC when 4 

years old. Destroy when 10 

years old. 

NC-174-124 Item 1 

Approved 2/25/74 
1350.15C 08/29/01 

84 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Memorandum copies of accountable officers' 

returns including statements of transactions 

and accountability, all supporting vouchers, 

schedules, and related documents not 

covered elsewhere in this schedule, 

EXCLUDING freight records covered by Item 

2710(5) and payroll records covered by Item 

2730 of this schedule.

Destroy when 1 year old. GRS 6 Item 1(b) 

2. Waiver of Claims Files. Records relating to 

waiver of claims of the United States against a 

person arising out of an erroneous payment of pay 

allowances, travel expenses, or relocation 

expenses to an employee of an agency or a 

member or former member of the uniformed 

services or the National Guard, including bills of 

collection, requests for waiver of claim, 

investigative reports, decisions by agency and/or 

GAO approving or denying the waiver, and related 

records. 

 

a. Approved waivers (agencies may approve 

amounts not aggregating to more than $500 or 

GAO may approve any amount). 

Destroy 6 years, 3 months 

after the close of the fiscal 

year in which the waiver was 

approved. 

GRS 6 Item 11(a) 

b. Denied waivers. Destroy with related claims 

files in accordance with item 

2710(22) of this schedule. 

GRS 6 Item 11(b) 

2710 GENERAL FINANCIAL REPORTS 

1. General Accounting Operations 

Correspondence Files.

 

a. Accounting Administrative Files. 

Correspondence, reports, and data relating to 

voucher preparation, administrative audit, and 

other accounting and disbursing operations, 

EXCLUDING files described below.

Cutoff files at close of FY 

involved. Destroy when 2 

years old.

GRS 6 Item 5(a) 

b. All other files. Destroy when 3 years old. GRS 6 Item 5(b 

2. General Fund Files. Records relating to 

availability, collection, custody, and deposit of 

funds including appropriation warrants and 

certificates of deposit, other than those records 

covered by Item 1 of this schedule. 

Destroy when 3 years old. GRS 6 Item 4 
08/29/01 1350.15C 

85 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Accountable Officer’s Files. Accountable 

officers' accounts consist of original 

statements of transactions, schedules, 

vouchers, and other supporting documents, 

retained for GAO site audit. All audited 

accounts and any unaudited accounts more 

than 1 full fiscal year old may be transferred to 

the FRC's without special permission from 

GAO. However, accounts may be retained, if 

required by the accountable officer, for not 

more than 3 full fiscal years. Authority to 

transfer unaudited accountable officers' 

accounts that are less than 1 year old should 

be obtained from GAO through the Records 

Officer. Accountable officers' accounts at 

overseas locations should be retained for a 

minimum of 3 years before transfer. 

Cut-off files at close of FY 

involved. Transfer to FRC

when 1 year old. Destroy 

when 6 years and 3 months 

old. 

GRS 6 Item 1(a) 

3. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 4 Item 5 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 4 Item 5 

4. Cost Accounting Reports. 

a. Copies in units receiving reports. Destroy when 3 years old. GRS 8 Item 6(a) 

b. Copies in reporting units and related work 

papers. 

Destroy when 3 years old. GRS 8 Item 6(b) 

5. Cost Report Data Files. Ledgers, forms, and 

electronic records used to accumulate data for use 

in cost reports.

 

a. Ledgers and forms. Destroy when 3 years old. GRS 8 Item 7(a) 
1350.15C 08/29/01 

86 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Automated records. 

 (1) Detail cards. Destroy when 6 months old. GRS 8 Item 7(b)(1) 

 (2) Summary cards. Destroy when 6 months old. GRS 8 Item 7(b)(2) 

 (3) Tabulations. Destroy when 1 year old. GRS 8 Item 7(b)(3) 

6. Commercial Freight and Passenger 

Transportation Files. 

a. Original vouchers and supporting documents 

covering payments to carriers for 

transportation services, and original contracts 

for freight or passenger transportation rates or 

services. 

Cut-off files at close of FY 

involved. Transfer to FRC

when 1 year old. Destroy 6 

years after the period of the 

account. 

GRS 9 Item 1(a) 

b. Records covering payment for commercial 

freight and passenger transportation charges 

for services for which 1) notice of overcharge 

has been or is expected to be issued, or if a 

rail freight overpayment is involved, 2) 

deduction or collection action has been taken, 

3) voucher contains inbound transit 

shipment(s), 4) parent voucher has print of 

paid supplemental bill associated, 5) voucher 

has become involved in litigation, or 6) any 

other condition that prevents the settling of the 

account, requiring the voucher to be retained 

beyond the 6 year retention period, such as 

detection of overcharge.

Destroy when 10 years old. GRS 9 Item 1(b) 

c. Issuing office copies of Government or 

commercial bills of lading, commercial 

passenger transportation vouchers 

(SF 1113A), transportation requests 

(SF 1169), travel authorizations, and 

supporting documents. 

Destroy 6 years after the 

period of the account.

GRS 9 Item 1(c) 

d. Obligation copy of commercial passenger 

transportation vouchers. 

Destroy when funds are 

obligated. 

GRS 9 Item 1(d) 

e. Unused ticket redemption forms, such as 

SF-1170. 

Destroy 3 years after the 

year in which the transaction 

is completed. 

GRS 9 Item 1(e) 

f. Lost or Damaged Shipments Files. Schedules 

of valuables shipped, correspondence, 

reports, and other records relating to the 

administration of the Government Losses in 

Shipment Act.

Destroy when 6 years old. GRS 9 Item 2 
08/29/01 1350.15C 

87 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

7. Employee Surety Bond Files. Legal documents 

purchased for the purpose of placing personnel 

under surety bond protection, including individual 

name bonds, position schedule bonds, and blanket 

bonds covering groups of employees. 

 

a. Official copies and attached powers of 

attorney. 

 

(1) Bonds purchased before January 1, 1956. Destroy 15 years after bond 

becomes inactive. 

GRS 6 Item 6(a)(1) 

(2) Bonds purchased after December 31, 

1955. 

Destroy 15 years after end of 

bond premium period. GRS 6 Item 6(a)(2) 

b. Other copies of bonds and related papers. Destroy when bond becomes 

inactive or at end of bond 

premium period. 

GRS 6 Item 6(b) 

8. Accountable Officers' Returns. Memorandum 

copies of accounts current, all supporting 

vouchers, schedules, documents (including 

liquidated obligation documents) and related 

papers, exclusive of transportation records 

covered in items (13) through (16) and payroll 

records covered in item 2730. (See item 2710 for 

originals retained for GAO site-audit.) 

Destroy when 1 year old. GRS 6 Item 1(b) 

9. GAO Exceptions Files. General Accounting 

Office notices of exception (formal or informal) and 

related correspondence. 

Destroy 1 year after 

exception is reported as 

cleared by GAO. 

GRS 6 Item 2 

10. Certificate of Settlement Files. Documents 

reflecting the settlement of accounts of 

accountable officers, statement of differences, and 

related papers. 

 

a. Certificates covering closed account 

settlements, supplemental settlements, and 

final balance settlements. 

Destroy 2 years after date of 

settlement. 

GRS 6 Item 3(a) 

b. Certificates showing periodic settlements. Destroy when subsequent 

certificate of settlement is 

received. 

GRS 6 Item 3(b) 

11. Accountable Officer Designee Files. Records 

relating to the designation and revocation of 

accountable officers. 

Destroy 2 years after 

revocation, provided account 

is cleared by GAO. 

GRS 7 Item 1 
1350.15C 08/29/01 

88 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

12. Availability, Collection, Custody, and Deposit 

Files. Certificates of deposit (such as Standard 

Forms 201 and 209) and related papers; records 

of cash remittances received DOT F 2770.2; 

transcripts, tabulations, and reports prepared by 

the Treasury Department advising of the status of 

agency funds available (such as Standard Forms 

520, 523, and 526); and related records. 

Destroy 3 years after date of 

document. 

GRS 6 Item 4 

13. General Ledger Account Files. Documents 

showing debit and credit entries, and reflecting 

expenditures in summary. 

Cut-off files at close of FY. 

 Destroy 6 years and 3 

months after the closed of the 

fiscal year involved. 

GRS 7 Item 2 

14. Allotment and Ledger Distribution Transaction 

Files. Records showing status of obligations and 

allotments under each appropriation. 

Cut-off files at close of FY. 

Destroy 6 years and 3 

months after files are closed. 

GRS 7 Item 3 

15. Posting and Control Files. Documents 

subsidiary to the general and allotment ledger 

accounts, such as journal vouchers (Standard 

Form 1017g or equivalent) and other transaction 

documents used to support ledger entries. 

a. Originals. Destroy when 3 years old. GRS 7 Item 4(a)

b. Copies. Destroy when 2 years old. GRS 7 Item 4(b)

16. Passenger Transportation (Carrier) Files. 

Documents reflecting payments to carriers, 

consisting of memorandum copies of vouchers 

(Standard Form 1171a), memorandum copies of 

transportation requests (Standard Form 1169a), 

travel authorization, and all supporting papers.

Cut-off files at close of FY. 

Transfer to FRC 1 year after 

files are closed. Destroy 6 

years after files are closed. 

GRS 9 Item 1(a) 

17. Passenger Transportation (Individual) Files. 

Documents reflecting reimbursements to 

individuals, consisting of copies of travel orders, 

per diem vouchers, hotel reservations, and 

supporting papers relating to official travel of 

officers, employees, dependents, and others 

authorized to travel. 

 

a. Employee travel folders. Cut-off files at close of FY. 

Transfer to FRC 1 year after 

files are closed. Destroy 

when 6 years old. 

GRS 9 Item 3(a) 

b. Obligation copies, such as SF 1169, United 

States Government Transportation Requests, 

or equivalents. 

Destroy when funds are 

obligated. 

GRS 9 Item 3(b) 
08/29/01 1350.15C 

89 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

18. Transportation Request Accountability Files. 

Records documenting the issue or receipt of 

accountable papers involved in travel and 

transportation functions, such as SF 1120, or 

equivalent. 

Destroy 1 year after all 

entries on form are cleared. 

GRS 9 Item 4(b) 

19. Gasoline Sales Tickets. Hard copies of sales 

tickets filed in support of paid vouchers for credit 

card purchases of gasoline. 

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 6 Item 7 

20. Telephone Toll Tickets. Originals and copies of 

toll tickets filed in support of telephone toll call 

payments.

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 6 Item 8 

21. Telegrams. Originals and copies of telegrams 

filed in support of telegraph bills. 

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 6 Item 9 

22. Administrative Claims Files. Claims against the 

United States. Records relating to claims against 

the United States for moneys which have been 

administratively (1) disallowed in full or (2) allowed 

in full or in part, and final payment of the amount 

awarded, EXCLUDING claims covered by item 

(23)(b)(4) below.

Destroy when 6 years, 3 

months old.

GRS 6 Item 10(a) 

23. Claims by the United States Subject to the 

Federal Claims Collection Standards and 28 

U.S.C. 2415 or 31 U.S.C. 3716(c)(1). Records 

relating to claims for money or property which 

were administratively determined to be due and 

owing to the United States and which are subject 

to the Federal Claims Collection Standards (4 CFR 

Chapter II), EXCLUDING claims covered under 

item (23)(b)(4) below.

a. Claims which were paid in full or by means of 

a compromise agreement pursuant to 4 CFR 

Part 103. 

Destroy when 6 years, 3 

months old

GRS 6 Item 10(b)(1) 

b. Claims for which collection action has been 

terminated under 4 CFR Part 104.

 (1) Claims for which the Government's right to 

collect was not extended. 

Destroy 10 years, 3 months 

after the year in which the 

Government's right to collect 

first accrued.

GRS 6 Item 10(b)(2)(a) 

 (2) Claims for which the Government is 

entitled (per 28 U.S.C. 2415) to additional 

time to initiate legal action.

Destroy 3 months after the 

end of the extended period.

GRS 6 Item 10(b)(2)(b) 

 (3) Claims that the agency administratively 

determines are not owed to the United 

States after collection action was initiated. 

Destroy when 6 years, 3 

months old.

GRS 6 Item 10(b)(3) 
1350.15C 08/29/01 

90 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (4) Claims files that are affected by a court 

order or that are subject to litigation 

proceedings. 

Destroy when the court order 

is lifted, litigation is 

concluded, or when 6 years, 3 

months old, whichever is 

later. 

GRS 6 Item 10(c) 

24. Records Relating to Official Passports. 

a. Application files. Documents relating to the 

issuance of official passports, including 

requests for passports, transmittal letters, 

receipts, and copies of travel authorizations. 

Destroy when 3 years old or 

upon separation of the 

bearer, whichever is sooner.

GRS 9 Item 5(a) 

b. Annual reports concerning official passports. 

Reports to the Department of State concerning 

the number of official passports issued and 

related matters. 

Destroy when 1 year old. GRS 9 Item 5(b) 

c. Passport registers. Registers and lists of 

agency personnel who have official passports. 

Destroy when superseded or 

obsolete. 

GRS 9 Item 5(c) 

2730 PAYROLL, LEAVE, AND ALLOWANCES 

1. Correspondence Between Agency and Payroll 

Processor regarding general, routine 

administrative issues not related to individual 

payments.

Destroy when 2 years old. GRS 2 Item 24 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced.

GRS 2 Item 31(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 2 Item 31(b) 

3. Individual Earning and Service Files. 
08/29/01 1350.15C 

91 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Pay record for each employee as maintained 

in an electronic database. This database may 

be a stand-alone payroll system or part of a 

combined personnel/payroll system. 

Update elements and/or 

entire record as required.

GRS 2 Item 1(a) 

b. Documents reflecting fiscal aspects of 

employment history (such as Standard Form 

1127 or equivalents) and papers attached 

pursuant to item (4) below. This record may 

be in paper or microform but NOT in machinereadable form. 

Cut-off file at end of CY. 

Transfer to National 

Personnel Records Center, 

St. Louis, Missouri, 4 years 

after close of file. Destroy 

when 56 years old. 

GRS 2 Item 1(b) 

c. Payroll change files. Records used to direct a 

change or correction of an individual pay 

transaction whether created and maintained 

by paying agency or payroll processor. 

 (1) Copies subject to GAO audit. Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 2 Item 23(a) 

 (2) All other copies. Destroy 1 month after end of 

related pay period.

GRS 2 Item 23(b) 

4. Leave Record Files. Pay or fiscal copies of leave 

record including time and attendance reports used 

to show accumulated leave, and records of leave 

data transferred, such as Standard Form 1150, or 

equivalent. 

 

a. Final cards showing accumulated leave of 

employee on transfer or separation from 

Federal Government service. 

File on right side of Official 

Personnel Folder. See 3290 

Item 1 for disposal of OPF. 

See item 3290. 

GRS 2 Item 9(a) 

b. All other pay or fiscal copies. Destroy when 3 years old. GRS 2 Item 9(b) 

5. Time and Attendance Report Files. 

a. Time and attendance source records. All time 

and attendance records upon which leave 

input data is based, such as time or sign-in 

sheets; time cards (such as OF 1130); 

flextime records; leave applications for jury 

and military duty; authorized premium pay or 

overtime, maintained at duty post, upon which 

leave input data is based. Records may be in 

either machine-readable or paper form. 

Destroy after GAO audit or 

when 6 years old, whichever 

is sooner.

GRS 2 Item 7 

b. Time and attendance paper documents, such 

as FAA Form 2730-68 or equivalent, or 

machine-readable form, used in payroll 

preparation and processing.

Destroy after GAO audit or 

when 6 years old, whichever 

is sooner.

GRS 2 Item 8 
1350.15C 08/29/01 

92 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6. Leave Application and Overtime and/or Holiday 

Work Approval and Authorization Files. 

Applications for leave, such as Standard Form 71, 

and related papers, including copies of military 

orders and certificates of attendance, Form DOT F 

3500.1, Overtime and/or Holiday Work, or 

equivalent, and related papers. 

 

a. Application for leave taken immediately prior to 

separation from Federal Government service. 

File on right side of OPF. 

See Item 3290 of this 

schedule. 

GRS 2 Item 9(a) 

b. All others. Destroy when 3 years old. GRS 2 Item 9(b) 

7. Payroll Allotment Files. 

a. Records of payroll allotments and papers 

authorizing deductions, changes, or 

cancellations. 

Destroy 4 years after 

superseded or obsolete or 

upon separation of employee. 

GRS 2 Item 13(a) 

b. Combined Federal Campaign and other 

allotment authorizations. 

c. Authorization for individual allotment to the 

Combined Federal Campaign. 

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 2 Item 15(a) 

d. Other authorizations, such as union dues and 

savings.

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 2 Item 15(b) 

e. Thrift Savings Plan Election Form. Form TSP1 authorizing deduction of employee 

contribution to the Thrift Savings Plan. 

Destroy when superseded or 

after separation of employee. 

GRS 2 Item 16 

f. Direct Deposit Sign-up Form (SF 1199A). Destroy when superseded or 

after separation. 

GRS 2 Item 17 

8. Payroll Control Files. Documents maintained for 

payroll control purposes, including payroll copies 

of notifications of or requests for personnel 

actions, such as Standard Form 50, or equivalent; 

payroll control registers; payroll change slips, such 

as Standard Form 1126, or equivalent. 

 

a. Copies subject to GAO audit. Destroy after GAO audit or 

when 3 years old, whichever 

is sooner. 

GRS 2 Item 23(a) 

b. All other copies. Destroy 1 month after end of 

related pay period. 

GRS 2 Item 23(b) 
08/29/01 1350.15C 

93 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

9. Non-Current Payroll Files. Copy of noncurrent 

payroll data as maintained by payroll service 

bureaus in either microform or machine-readable 

form.

Destroy 15 years after close 

of pay year in which 

generated. 

GRS 2 item 2 

10. Withholding Tax Files. Documents reflecting 

Federal and state income tax deductions, including 

returns on income taxes withheld, such as IRS 

Form W-2; reports of taxes withheld, such as IRS 

Form W-3, or equivalent; withholding tax 

exemption certificates, such as IRS Form W-4, or 

equivalent, and related papers. 

Destroy when 4 years old. GRS 2 Item 13(b) and 

(c) 

11. Savings Bond Purchase Files. 

a. U.S. Savings Bond Authorization, SF 1192 or 

equivalent. 

Destroy when superseded or 

after separation of employee. 

GRS 2 Item 14(a) 

b. Bond registration files: issuing agent's copies 

of bond registration stubs. 

Destroy 4 months after date 

of issuance of bond. 

GRS 2 Item 14(b) 

c. Bond receipt and transmittal files. Receipts for 

and transmittals of U.S. Savings Bonds.

Destroy 4 months after date 

of issuance of bond. 

GRS 2 Item 14(c) 

12. Retirement Record Files. Card files, Standard 

Form 2806, or equivalent reflecting accounts 

deducted from pay of employees subject to the 

Retirement Act. 

Transfer in accordance with 

instructions in Federal 

Personnel Manual. 

GRS 2 Item 28

13. Retirement Reports and Registers. Control 

documents maintained in connection with the 

retirement records of individual employees, such 

as Standard Form 2805 and 2807 or equivalents. 

For CSRS/FERS related 

records, Destroy upon 

receipt of official OPM 

acceptance of annual 

summary. 

GRS 2 Item 28 

14. Retirement Assistance Files. Correspondence, 

memoranda, annuity estimates, and other records 

used to assist retiring employees or survivors 

claim insurance or retirement benefits. 

Destroy when 1 year old. GRS 1 Item 39 

15. Insurance Deduction Files. Reports of 

insurance deductions and related papers, 

including copies of vouchers and schedules of 

payment. 

Destroy when 4 years old. 

16. Levy and Garnishment Files. Notices, change 

slips, worksheets, and correspondence relating to 

charges against retirement funds or attachment of 

salary for debts of employees. 

Destroy 3 years after 

garnishment is terminated. 

GRS 2 Item 18 

17. Miscellaneous Reports or Analyses. Payroll 

office copies of special reports or data generated 

from payroll files that are used for workload and 

personnel management purposes by nonpayroll 

office program managers. 

 
1350.15C 08/29/01 

94 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Error reports, ticklers, system operation 

reports.

Destroy when related actions 

are completed or when no 

longer needed, not to exceed 

2 years.

GRS 2 Item 22(a) 

b. Reports and data used for agency workload 

and/or personnel management purposes. 

Destroy when 2 years old. GRS 2 Item 22(b) 

c. Reports providing fiscal information on agency 

payroll.

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 2 Item 22(c) 

2750 VOUCHER EXAMINATION AND 

CERTIFICATION 

 OPR Action needed to 

request disposition 

authority. 

2770 COLLECTION, SAFEKEEPING, DEPOSIT, 

AND DISBURSEMENTS OF FUNDS 

 OPR Action needed to 

request disposition 

authority. 

2800 FINANCIAL REPORTING 

1. Fiscal Year End Reporting Files. Fiscal year 

end financial reports and supporting statements. 

Destroy when 5 years old. GRS 5 Item 3(a) 

2. Financial Accounting Report Files. Reports 

submitted to other Government agencies, such as 

Standard Forms 133, Report on Budget Status, 

and 220, Statement of Financial Condition, and 

Treasury Department Form 814, or equivalents. 

Destroy 3 years after end of 

fiscal year. 

GRS 5 Item 3(b) 

2900 AUDITING 

Special Financial Advisory Services Files. 

Documents relating to advisory services other than 

those described elsewhere in this schedule, such as: 

review of cost reduction projects; participation on 

lease/purchase study teams; procurement reviews; 

and other special assignments. 

Destroy 4 years after date of 

report. 

NN-171-123 Item 6 

Approved 4/13/71 

2930 CONTRACT AUDITING 

1. Contract Audit Files. Audit reports and 

supporting documents relating to the examination 

of financial aspects of FAA contractor operations. 

Destroy 3 years after final 

contract payment. 

NN-171-123 Item 8 

Approved 4/13/71 

2. Contractor Financial Evaluation Files. 

Documents relating to advisory services rendered 

in the negotiation and award of contracts. 

Destroy 3 years after final 

contract payment. 

NN-171-123 Item 9 

Approved 4/13/71 
08/29/01 1350.15C 

95 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Contract Protest/Inquiry Files. Documents 

relating to preparation of agency responses to 

protests or inquiries concerning the propriety of 

procurement actions. 

Destroy 4 years after final 

action on protest or inquiry. 

NN-171-123 Item 10 

Approved 4/13/71 

2940 AUDITING, FAA/ADAP/PGP 

2950 AIR CARRIER FINANCIAL CAPABILITIES 

2960 GENERAL ACCOUNTING OFFICE (GAO) 

AUDITING 

 

1. General Accounting Office audit Report Files. 

Audit reports, coordination papers, final agency 

replies, and related correspondence accumulated 

in connection with audits by GAO of FAA activities. 

Transfer closed files when 5 

years old. Destroy when 10 

years old, if action on audit 

recommendations has been 

completed. 

NC-174-124 Item 2 

Approved 2/25/74 

2. GAO Audit Follow-up Files. Documents 

accumulated in reviews to determine that FAA 

commitments to GAO audits are satisfactorily 

implemented. 

Transfer closed files when 5 

years old. Destroy when 10 

years old, if action on audit 

recommendations has been 

completed. 

NC-174-124 Item 3 

Approved 2/25/74 

2970 OFFICE OF THE SECRETARY (OST) 

AUDITING 

 

1. Office of Inspector General (OIG) Audit Report 

Files. Audit reports issued by the OIG Director of 

Audits, coordination papers, and related 

documents accumulated in connection with 

formulating an agency reply to OIG audits of FAA 

functions. 

Destroy closed case files 

when 10 years old, if action 

on audit recommendations 

has been completed. 

NN-171-123 Item 4 

Approved 4/13/71 

2. Office of Inspector General Audit Follow-up 

Files. Documents accumulated in independent 

reviews to determine that FAA commitments to 

OIG audits are satisfactorily implemented. 

Destroy closed case files 4 

years after final action on 

audit report 

recommendations. 

NN-171-123 Item 5 

Approved 4/13/71 
1350.15C 08/29/01 

96 

Item 

No.

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Investigative Case Files for Civilian Agencies 

other than the Central Intelligence Agency. 

Case files developed during investigations of 

known or alleged fraud and abuse and 

irregularities and violations of laws and 

regulations, EXCLUDING those that result in 

national media attention, Congressional 

investigation, or substantive changes in agency 

policy or procedure. Cases relate to agency 

personnel and programs and operations 

administered or financed by the agency, including 

contractors and others having a relationship with 

the agency. This includes investigative files 

relating to employee and hotline complaints, and 

other miscellaneous complaint files. Files consist 

of investigative reports and related documents, 

such as correspondence, notes, attachments, and 

working papers. 

a. Files containing information or allegations 

which are of an investigative nature but do not 

relate to a specific investigation. They include 

anonymous or vague allegations not 

warranting an investigation, matters referred to 

constituents or other agencies for handling, 

and support files providing general information 

that may prove useful in Inspector General 

investigations.

Withdrawn by NARA 

b. All other investigative case files except those 

that are unusually significant for documenting 

major violations of criminal law or ethical 

standards by agency officials or others. 

Withdrawn by NARA 

4. Audit Case Files of Civilian Agencies Other 

than the Central Intelligence Agency. Case files 

of internal audits of agency programs, operations, 

and procedures, and of external audits of 

contractors and grantees. Consists of audit 

reports, correspondence, memoranda, and 

supporting working papers. 

Withdrawn by NARA 
08/29/01 1350.15C 

97 

CHAPTER 6. TRAINING AND PERSONNEL MANAGEMENT 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3000 TRAINING 

 The records described below are accumulated as a result of agency training programs and activities. They fall into 

2 general groups: records that reflect the planning, direction, and conduct of training programs; and records 

relating to the progress and proficiency of the individual trainee. Excluded from the provisions of this paragraph 

are records of completion of training courses filed in official personnel folders. 

General Correspondence Files. Correspondence, reports, and related documents reflecting the development 

and administration of agency programs relating to technical training associated with aviation (air traffic, airway 

facilities, flight standards, and airports); executive, supervisory, and managerial training; general employee 

development; and the direction and supervision of agency schools, but EXCLUDING files described elsewhere 

below. 

a. Human Resources Training Office, 

Superintendent of FAA Academy, and Line of 

Business Training Divisions. 

 

 (1) Correspondence files relating to technical 

training associated with aviation. 

PERMANENT. Transfer to 

FRC when 5 years old. Offer 

to NARA when 10 years old. 

NC-237-75-3 Item 3 

Approved 12/13/74 

 (2) All others. Destroy when 5 years old. NC-237-75-3 Item 3 

Approved 12/13/74 

2. Training Offices at the regional, office, service, 

and center levels. 

Destroy when 5 years old. NC-237-75-3 Item 3 

Approved 12/13/74 

3. Employee Training Correspondence, 

memoranda, reports, and other records relating to 

the availability of training and employee 

participation in training programs sponsored by 

other government agencies or non-government 

institutions. 

Destroy when 5 years old or 

when superseded or obsolete, 

whichever is sooner.

GRS 1 Item 29(b) 

4. Employee Training and Proficiency Files. FAA 

Form 3120-1, Training and Proficiency Record. 

[NOTE: FAM Training is covered under item 

7230(5) of this order.]

When transferring from an 

ATC facility to a staff position 

in the regional, Washington, 

Center or Academy office 

transfer to the OPF until the 

ATCS returns to an ATC 

facility. Upon termination of 

employment with the FAA 

transfer to the OPF for 

disposition with the OPF. 

NC1-237-79-3 Item 3 

Approved 11/14/79 

5. Requests for Out-of-Agency Training, such as 

FAA Form 3000-3, or equivalent, standard Form 

182, Procurement Document. 

Destroy when 1 year old. 

Destroy When 2 years old. 

Destroy when 2 years 

old. 
1350.15C 08/29/01 

98 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3010 CATALOGS OF COURSES 

 OPR Action needed to 

request disposition 

authority. 

3020 DEVELOPMENT AND METHODS 

 OPR Action needed to 

request disposition 

authority. 

3030 EVALUATION 

 OPR Action needed to 

request disposition 

authority. 

3100 TRAINING PROGRAMS. 

1. Training Program Files. Training Records. 

EXCLUDING records of formally established 

schools which train agency employees in 

specialized program areas, such as air traffic 

control, law enforcement, and national defense. 

[See note after item 3000(4).] 

 

a. Correspondence, reports, course quotas, 

schedules, and related materials created in 

the establishment of specific technical, 

management, and specialized training 

programs and courses of instruction.

Destroy when 5 years old. NC-237-75-3 Item 4 

Approved 12/13/74 

b. General file of agency-sponsored training, 

EXCLUDING record copy of manuals, 

syllabuses, textbooks, and other training aids 

developed by the agency. 

(1) Correspondence, memoranda, 

agreements, authorizations, reports, 

requirement reviews, plans, and 

objectives relating to the establishment 

and operation of training courses and 

conferences. 

Destroy when 5 years old or 

5 years after completion of a 

specific training program. 

GRS 1 Item 29(a)(1) 

 (2) Background and working files. Destroy when 3 years old. GRS 1 Item 29(a)(2) 

2. Training Manuals and Related Instructional 

Directives. 

 

a. Record copies maintained by the issuing or 

controlling office. 

PERMANENT. Transfer

superseded or obsolete 

record copy to NARA when 5 

years old. 

NC-237-75-3 Item 5 

Approved 12/13/74 

b. All others. Destroy when no longer 

required for administrative 

use. 

Nonrecord 
08/29/01 1350.15C 

99 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Individual Academic Training Files. Case files 

containing student attendance records, 

information on courses taken, personal and 

professional records, grades and certificates 

received, and related materials maintained by the 

Federal Aviation Academy for students 

participating in training courses conducted by the 

academy. 

Transfer to FRC 3 years 

after separation from FAA. If 

separation date is unknown. 

Destroy 5 years after date of 

last action. 

II-NNA-752 Item 16 

Approved 6/11/54 

3105 INSTRUCTOR 

 OPR Action needed to 

request disposition 

authority. 

3110 MANAGEMENT AND SUPERVISORY 

 OPR Action needed to 

request disposition 

authority. 

3115 INDIVIDUAL AND ORGANIZATIONAL 

DEVELOPMENT 

 OPR Action needed to 

request disposition 

authority. 

3120 AIR TRAFFIC TRAINING 

(see 3290(2)(c)) OPR Action needed to 

request disposition 

authority. 

3125 AIRPORTS 

 OPR Action needed to 

request disposition 

authority. 

3130 AIR NAVIGATION FACILITIES 

 OPR Action needed to 

request disposition 

authority. 

3135 ENVIRONMENTAL QUALITY 

 OPR Action needed to 

request disposition 

authority. 

3140 FLIGHT STANDARDS 

 OPR Action needed to 

request disposition 

authority. 

3145 DIRECTED STUDY 

 OPR Action needed to 

request disposition 

authority. 

3150 MEDICAL 

 OPR Action needed to 

request disposition 

authority. 

3155 OUT-OF-AGENCY 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

100 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3160 ON-THE-JOB 

 OPR Action needed to 

request disposition 

authority. 

3165 LOGISTICS MANAGEMENT 

 OPR Action needed to 

request disposition 

authority. 

3170 NATIONAL AIRSPACE 

 OPR Action needed to 

request disposition 

authority. 

3200 PERSONNEL MANAGEMENT 

The records described below relate to the development and operation of the agency's personnel 

management, occupational safety program activities, and environmental health records. They are 

generated by formally organized personnel offices in the development of agency personnel policies, 

standards, and procedures and the performance of personnel operations and services, and, where 

indicated, by operating offices in the supervision of employees. Records of local Boards of United 

States Civil Service Examiners are EXCLUDED from the provisions of this paragraph. 

 

General Correspondence Files. Correspondence, reports, and other records relating to the general 

administration and operation of personnel functions, but excluding records specifically described elsewhere in this 

schedule and records maintained at agency staff planning levels. 

a. Office of Personnel and Technical Training. Transfer to FRC when 3 

years old. Destroy when 10 

years old. 

NC-237-75-3 Item 1 

Approved 12/13/74 

b. Personnel offices providing centralized 

services for agency headquarters, regions, 

and centers. 

Destroy when 3 years old. GRS 1 Item 3 

c. Position Classification Standards Files. 

Standards and guidelines issued or reviewed 

by OPM and used to classify and evaluate 

positions within the agency. 

Destroy when superseded or 

obsolete.

GRS 1 Item 7(a)(1) 

d. Correspondence and other records relating to 

the development of standards for classification 

of positions peculiar to the agency and OPM 

approval or disapproval. 

 (1) Case file. Destroy 5 years after position 

is abolished or description is 

superseded.

GRS 1 Item 7(a)(2)(a) 

 (2) Review File. Destroy when 2 years old. GRS 1 Item 7(a)(2)(b) 

2. Personnel Management Project Files. Case 

files resulting from studies and surveys of 

personnel management activities and functions. 

Transfer to FRC when 3 

years old. Destroy when 10 

years old. 

NC-237-75-3 Item 2 

Approved 12/13/74 
08/29/01 1350.15C 

101 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Personnel Management Project Working Files. 

Background material, notes, rough drafts, interim 

and progress reports summarized in final reports, 

and related papers. 

Destroy 6 months after final 

action on project report or 3 

years after completion of 

report if no final action is 

taken. 

Nonrecord 

4. Alternate Worksite Records 

a. Approved requests or applications to 

participate in an alternate worksite program; 

agreements between the agency and the 

employee; and records relating to the safety of 

the worksite, the installation and use of 

equipment, hardware, and software, and the 

use of secure, classified information or data 

subject to the Privacy Act. 

Destroy 1 year after end of 

employee's participation in the 

program. 

GRS 1 Item 42(a) 

b. Unapproved requests. Destroy 1 year after request 

is rejected.

GRS 1 Item 42(b) 

c. Forms and other records generated by the 

agency or the participating employee 

evaluating the alternate worksite program. 

Destroy when 1 year old, or 

when no longer needed, 

whichever is later.

GRS 1 Item 42(c) 

 5. Electronic Copies of Records that are created on electronic mail and word processing systems and used 

solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes 

electronic copies of records created on electronic mail and word processing systems that are maintained for 

updating, revision, or dissemination. 

d. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced.

GRS 1 item 43(a) 

e. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 1 Item 43(b) 

3210 HUMAN RESOURCES MANAGEMENT 

 OPR Action needed to 

request disposition 

authority. 

3250 MILITARY PERSONNEL MANAGEMENT 

Military Personnel Files. Copies of orders of 

assignment, military histories, position descriptions, 

letters of designation, travel orders, effectiveness 

reports, and correspondence relating to military 

personnel assigned to FAA. 

Destroy 1 year after all 

claims have been settled. 

NC1-237-77-6 Item 1 

Approved 6/13/77 
1350.15C 08/29/01 

102 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3290 PERSONNEL PROGRAM RECORDS, 

FILES, AND REPORTS 

 

1. Personnel Correspondence Files. 

Correspondence, reports, and other records 

relating to the general administration and 

operation of personnel functions, but excluding 

records specifically described elsewhere in this 

schedule and records maintained at agency staff 

planning levels.

Destroy when 3 year old. GRS 1 item 3 

2. Official Personnel Folders. Records filed on the 

right side of the Official Personnel Folder (OPF). 

(See item 3, for temporary papers on the left side 

of the OPF). Folders covering employment 

terminated after December 31, 1920, excluding 

those selected by NARA for permanent retention. 

 

a. Folders of employees transferred to another 

agency. 

Follow instructions in 

Chapter 7 of the Guide to 

Personnel Recordkeeping. 

GRS 1 Item 1(a) 

b. Folders of separated employees (includes 

consultants). 

Transfer folder to National 

Personnel Records Center, 

St. Louis, Missouri, 30 days 

after separation. 

NPRC will Destroy 65 years 

after separation from Federal 

service. 

GRS 1 Item 1(b) 

c. Training and Proficiency Files. FAA Form 

3120-1, Training and Proficiency Record. 

[NOTE: FAM Training covered under item 

7230(5) of this order.]

When transferring from an 

ATC facility to a staff position 

in the regional, Washington, 

Center or Academy office, 

transfer to the OPF until the 

ATCS returns to an ATC 

facility. Upon termination of 

employment with the FAA 

transfer to the OPF for 

disposition with the OPF. 

NC1-237-79-3 Item 3 

Approved 11/14/79 

3. Temporary Materials in Official Personnel 

Folders. 

a. All copies of correspondence and forms 

maintained on the left side of the OPF in 

accordance with Chapter 3 of the Guide to 

Personnel Recordkeeping, EXCLUDING the 

Immigration and naturalization Service Form I9 and performance-related records. 

Destroy when superseded or 

obsolete, or upon separation 

or transfer of employee, 

unless specifically required to 

be transferred with the OPF. 

GRS 1 Item 10(a) 
08/29/01 1350.15C 

103 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Immigration and Naturalization Service Form I9.

Destroy 3 years after 

employee separates from 

service or transfers to another 

agency. 

GRS 1 Item 10(b) 

4. Employee Records Not Maintained in Official 

Personnel Folders. Correspondence and forms 

in personnel offices relating to individual 

employees not maintained in Official Personnel 

Folders and not provided for elsewhere in this 

schedule. 

 

a. Correspondence and forms relating to pending 

personnel actions. 

Destroy when action is 

completed. 

GRS 1 Item 17(a) 

b. Retention registers and related records. 

 (1) Registers and related records used to 

effect reduction-in-force actions. 

Destroy when 2 years old GRS 1 Item 17(b)(1) 

 (2) Registers from which no reduction-in-force 

actions have been taken and related 

records. 

Destroy when superseded or 

obsolete

GRS 1 Item 17(b)(2) 

c. Supervisors' Personnel Files. 

Correspondence, forms, and other records 

relating to positions, authorizations, pending 

actions, position descriptions, requests for 

personnel action, and records on individual 

employees duplicated in or not appropriate for 

the OPF. 

Review annually and Destroy 

superseded or obsolete 

documents, or Destroy file 

relating to an employee within 

1 year after separation or 

transfer. 

GRS 1 item 18(a) 

d. Duplicate Documentation. Other copies of 

documents duplicated in OPF's not provided 

for elsewhere in this schedule. 

Destroy when 6 months old. GRS 1 item 18(b) 

e. All other correspondence and forms, including 

copies of records duplicated in Official 

Personnel Folders and not provided for 

elsewhere in this schedule. 

Destroy when 6 months old. GRS 1 Item 17(c) 

5. Unofficial Personnel Folders. Employee folders 

maintained outside personnel offices consisting of 

materials pertaining to individual employees of the 

operating offices. 

Review annually and Destroy 

superseded or obsolete 

documents, or Destroy file 

relating to an employee within 

1 year after separation or 

transfer. 

GRS 1 Item 18(a) 

6. Service Record Cards. Official summaries of 

employment history, Standard Form 7, or its 

equivalent. 

 
1350.15C 08/29/01 

104 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Cards for employees separated or transferred 

on or before December 31, 1947. 

Transfer to National 

Personnel Records Center, 

St. Louis, Missouri. Destroy 

60 years after earliest 

personnel action. 

GRS 1 Item 2(a) 

b. Cards for employees separated or transferred 

on or after January 1, 1948. 

Destroy 3 years after 

separation or transfer of 

employee. 

GRS 1 Item 2(b) 

7. Employee Record Cards used for information 

purposes outside personnel offices (such as SF 7-

B or equivalent). 

Destroy on separation or 

transfer of employee. 

GRS 1 Item 6 

8. Statistical Report Files. Statistical reports in 

personnel offices relating to personnel, including 

retained copies of reports to the Office of 

Personnel Management. 

Destroy when 2 years old. GRS 1 Item 16 

3300 EMPLOYMENT 

1. Appointment Files. Correspondence, letters, 

and telegrams offering appointments to potential 

employees. 

 

a. Appointments accepted. Destroy when appointment is 

effective. 

GRS 1 Item 4(a) 

b. Offers of temporary or excepted appointments 

declined. 

File with application. See 

3300(2) for disposition. 

GRS 1 Item 4(b)(2) 

c. Offers of appointments declined by individuals 

whose names were received from Office of 

Personnel Management certificates of eligible. 

Return to Office of Personnel 

Management with reply and 

application. 

GRS 1 Item 4(b)(1) 

d. All other offers of appointments declined. Destroy immediately. GRS 1 Item 4(b)(3) 

e. Handicapped Individuals Appointment Case 

Files. Case files containing position title and 

description; fully executed SF 171; medical 

examiner's report; a brief statement explaining 

accommodation of impairment; and other 

documents related to previous appointment, 

certification, and/or acceptance or refusal, 

created in accordance with Federal Personnel 

Manual, chapter 306-11, subchapter 4-2. 

Destroy 5 years following the 

date of approval or 

disapproval of each case. 

GRS 1 Item 40 

2. Applicant Files. Pending or unsuccessful 

applications for appointment and related papers. 

 

a. Records pertaining to appointments requiring 

Senatorial confirmation. 

File in OPF. NARA Bulletin 95-6 

Approved 9/8/95 
08/29/01 1350.15C 

105 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

b. All others. Destroy upon receipt of 

Office of Personnel 

Management inspection 

report or when 2 years old, 

whichever is earlier. 

GRS 1 Item 15 

3. Certificate of Eligibles Files. Copies obtained 

from Office of Personnel Management of 

certificates of eligibles with related requests, 

forms, correspondence, and statements of reason 

for passing over a preference eligible and 

selecting a non-preference eligible. 

Destroy when 2 years old. GRS 1 Item 5 

4. Notification of Personnel Action Files. SF-50's 

documenting all individual personnel actions such 

as employment, promotions, transfers, and 

separation, exclusive of the copy in Official 

Personnel Folders. 

 

a. Chronological file copies, including fact 

sheets. 

Destroy when 2 years old. GRS 1 Item 14(a) 

b. All others. Destroy when 1 year old. GRS 1 Item 14(b) 

5. Internal Promotion Plan Files. Announcements, 

bids, copies of registers, and selection papers 

maintained by personnel offices. 

Destroy upon receipt of 

Office of Personnel 

Management report of 

inspection or when 2 years 

old, whichever is earlier, 

providing requirements of 

Federal Personnel Manual 

are observed. 

GRS 1 Item 32 

6. Promotion Plan Announcement Files. Copies 

of promotion plan position vacancy notices 

maintained by operating offices. 

 

a. Notices containing qualifications and 

requirements standards. 

Destroy when canceled or 

superseded. 

II-NNA-1306 Item 4 

Approved 8/10/54 

b. All others. Destroy 30 days after 

expiration date. 

II-NNA-1306 Item 4 

Approved 8/10/54 

7. Examining and Certification Records Delegated 

agreements and related records created under the 

authority of 5 U.S.C. 1104 between the Office of 

Personnel Management and agencies, allowing 

for the examination and certification of applicants 

for employment. 

a. Delegated agreements Destroy 3 years after 

termination of agreement.

GRS 1 Item 33(a) 
1350.15C 08/29/01 

106 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Correspondence concerning applications, 

eligibles certification, and all other examining 

and recruiting operations including, but not 

limited to, correspondence from the Congress, 

White House, and general public, and 

correspondence regarding accommodations 

for holding examinations and shipment of test 

materials.

Cut off annually. Destroy 1 

year after cut off. 

GRS 1 Item 33(b) 

c. Test material stock control. Stock control 

records of examination test material including 

running inventory of test material in stock. 

Destroy when test is 

superseded or obsolete. 

GRS 1 Item 33(c) 

d. Application Record Card (OPM Form 5000A, 

or equivalent). 

Cut off after examination. 

Destroy no later than 90 days 

after cut off. 

GRS 1 Item 33(d) 

e. Examination Announcement Case Files 

Correspondence regarding examination 

requirements, original drafts of examination, 

and announcements issued EXCLUDING 

records concerning qualification standards, 

job specifications, and their development. 

Destroy 5 years after 

termination of related register. 

GRS 1 Item 33(e) 

f. Register of eligibles (OPM Form 5001-C or 

equivalent, documenting eligibility of an 

individual for Federal jobs). (NOTE: 

Destruction Authority does not include 

registers that have been requested as part of 

evidence to support and EEO complaint.) 

Cut off records on individuals 

with terminated eligibility 

annually. Destroy 5 years 

after cutoff. When entire 

register is terminated, 

Destroy 5 years after 

termination date. (Registers 

established under case 

examining: Destroy after 

audit by local OPM service 

center or 90 days after final 

action is taken on the 

certificate, whichever is 

sooner.) Destroy unless an 

EEO complaint has been 

filled that requests the 

register as part of the 

evidence. 

GRS 1 Item 33(f) 

g. Letters to applicants denying transfer of 

eligibility (OPM Form 4896 or equivalent). 

Cut off annually. Destroy 1 

year after cut off. 

GRS 1 Item 33(g) 
08/29/01 1350.15C 

107 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

h. Canceled and ineligible applications, 

supplemental forms, and attachments. 

Ineligible applications may be 

returned to the applicant with 

the notice of ineligibility, 

unless otherwise directed by 

the local OPM area office. 

Destroy ineligible 

applications not returned and 

canceled applications 90 days 

after date of action or when 

register is terminated, 

whichever is sooner. 

GRS 1 Item 33(h) 

i. Test Answer Sheets. Written test answer 

sheets for both eligibles and ineligibles. Filed 

by date of processing. 

Destroy when 6 months old GRS 1 Item 33(i) 

j. Lost or Exposed Test Material Case Files. 

Records showing the circumstances of loss, 

nature of the recovery action, and corrective 

action required. 

Destroy 5 years after cut off GRS 1 Item 33(j) 

k. Eligible applications. 

 (1) On active register. Destroy upon termination of 

the register (except 

applications that may be 

brought forward to new 

register, if any). 

GRS 1 Item 33(k)(1) 

 (2) On inactive register. Destroy 1-12 months after 

eligibles are placed on 

inactive register, depending 

on space availability and 

difficulty of replacing the 

application for restoration. 

GRS 1 Item 33(k)(2) 

l. Request for prior approval of personnel 

actions taken by agencies on such matters as 

promotion, transfer, reinstatement, or change 

in status, submitted by SF 59, OPM 648, or 

equivalent form. 

Cut off annually. Destroy 1 

year after cut off. 

GRS 1 Item 33(l) 

m. Certificate Files. SF 39, SF 39A, or 

equivalent, and all papers upon which the 

certification was based: detailed rating 

schedule, record of selective and quality 

ranking factors used, list of eligibles screened 

for the vacancies, rating assigned, availability 

statements, and other documentation material 

designated by the examiner of retention. It is 

recommended that both the file copy and the 

audited report copy of the certificate be kept in 

this file. Files should be arranged to permit 

reconstruction or validation of actions taken in 

case of appeal or legal action. 

Cut off annually. Destroy 5 

years after cut off. 

GRS 1 Item 33(m) 
1350.15C 08/29/01 

108 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

n. Certification request control index. Cut off annually. Destroy 1 

year after cut off. 

GRS 1 Item 33(n) 

o. Interagency Placement Program (IPP) 

application and registration sheet. 

Destroy upon expiration of 

employee's eligibility. 

GRS 1 Item 33(o) 

p. DEP control cards, if maintained Cut off annually. Destroy 2 

years after cut off. 

GRS 1 Item 33(p) 

q. Reports of audits of delegated examining 

operations. 

Destroy 3 years after date of 

the report. 

GRS 1 Item 33(q) 

3330 RECRUITMENT, SELECTION, AND 

PLACEMENT 

 

 Interview Records. Correspondence, reports, and 

other records relating to interviews with employees. 

Destroy 6 months after 

transfer or separation of 

employee. 

GRS 1 Item 8 

3340 PROMOTION PLAN QUALIFICATION 

STANDARDS 

 

 Merit Promotion Case Files. Records relating to the 

promotion of an individual that document qualification 

standards, evaluation methods, selection procedures, 

and evaluations of candidates.

Destroy after OPM audit or 2 

years after the personnel 

action is completed, 

whichever is sooner. 

GRS 1 Item 32 

3345 MASS CHANGE 

 OPR Action needed to 

request disposition 

authority. 

3350 JOB RETENTION 

1. Retention Files. Retention registers, including 

card files and related papers, maintained by 

personnel offices to determine retention standing 

of employees. 

 

a. Registers and related records used to effect 

reduction-in-force actions. 

Destroy when 2 years old. GRS 1 Item 17(b)(1) 

b. Records from which no reduction-in-force 

actions have been taken and related records. 

Destroy when superseded or 

obsolete. 

GRS 1 Item 17(b)(2) 

2. Reemployment Rights Files. Documents 

maintained to establish reemployment rights of 

individuals on overseas and other assignments. 

Destroy 1 year after 

employee is reemployed or 

after the employee's 

reemployment rights expire. 
08/29/01 1350.15C 

109 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3370 SEPARATIONS 

 OPR Action needed to 

request disposition 

authority. 

3400 EMPLOYEE PERFORMANCE AND 

UTILIZATION 

 

Performance Rating Board Files. Duplicate case 

files of performance rating boards of review, copies of 

which have been forwarded to the Office of Personnel 

Management. 

Destroy 1 year after close of 

case. 

GRS 1 Item 9 

3410 EMPLOYEE AND CAREER 

DEVELOPMENT 

 OPR Action needed to 

request disposition 

authority. 

3420 EMPLOYEE PERFORMANCE RATINGS 

 OPR Action needed to 

request disposition 

authority. 

3430 PERFORMANCE EVALUATION 

 Employee Performance File System Records. 

a. Non-SES appointees (as defined in 5 U.S.C. 

4301(2)). 

 

(1) Appraisals of unacceptable performance, 

where a notice of proposed demotion or 

removal is issued but not effected and all 

related documents.

Destroy after the employee 

completes 1 year of 

acceptable performance from 

the date of the written 

advance notice of proposed 

removal or reduction-in-grade 

notice. 

GRS 1 Item 23(a)(1) 

(2) Performance records superseded through 

an administrative, judicial, or quasi-judicial 

procedure. 

Destroy when superseded. GRS 1 Item 23(a)(2) 

b. Performance-Related Records Pertaining to a 

Former Employee. 

 
1350.15C 08/29/01 

110 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

(1) Latest rating of record 3 years old or less, 

performance plan upon which it is based, 

and any summary rating. 

Place records on left side of 

the OPF and forward to 

gaining Federal agency upon 

transfer or to NPRC if 

employee separates (see 

item 1b of this schedule). An 

agency retrieving an OPF 

from NPRC will dispose of 

these documents in 

accordance with item 

23(a)(3)(b) of this schedule 

GRS 1 Item 23(a)(3)(a) 

(2) All other performance plans and ratings Destroy when 4 years old. GRS 1 Item 23(a)(3)(b) 

(3) All other summary performance appraisal 

records, including performance appraisals 

and job elements and standards upon 

which they are based. 

Destroy 4 years after date of 

appraisal 

GRS 1 Item 23(a)(4) 

(4) Supporting documents. Destroy 4 years after date of 

appraisal. 

GRS 1 Item 23(a)(5) 

c. SES Appointees (As Defined in 5 U.S.C. 

3132a(2)). Performance records superseded 

through an administrative, judicial, or quasijudicial procedure 

Destroy when superseded. GRS 1 Item 23(b)(1) 

d. Performance-related records pertaining to a 

former SES appointee. 

 

(1) Latest rating of record that is less than 5 

years old, performance plan upon which it 

is based, and any summary rating. 

Place records on left side of 

the OPF and forward to 

gaining Federal agency upon 

transfer or to NPRC if 

employee leaves Federal 

service (see item 1b of this 

schedule). An agency 

retrieving an OPF from NPRC 

will dispose of those 

documents in accordance 

with item 23(b)(2)(b) of this 

schedule. 

GRS 1 Item 23(b)(2)(a) 

(2) All other performance ratings and plans. Destroy when 5 years old. GRS 1 Item 23(b)(2)(b) 

(3) All other performance appraisals, along 

with job elements and standards (job 

expectations) upon which they are based, 

EXCLUDING those for SES appointees 

serving on a Presidential appointment (5 

CFR 214). 

Destroy 5 years after date of 

appraisal. 

GRS 1 Item 23(b)(3) 

(4) Supporting documents. Destroy 5 years after date of 

appraisal. 

GRS 1 Item 23(b)(4) 
08/29/01 1350.15C 

111 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3450 EMPLOYEE RECOGNITION AND 

INCENTIVES 

 

1. Incentive Awards Files. 

a. Case files including recommendations, 

approved nominations, correspondence, 

reports and related handbooks pertaining to 

agency-sponsored cash and non-cash awards 

such as incentive awards, within-grade merit 

increases, suggestions, and outstanding 

performance.

Destroy 2 years after 

approval or disapproval.

GRS 1 Item 12(a)(1) 

b. Correspondence pertaining to awards from 

other Federal agencies or non-Federal 

organizations.

Destroy when 2 years old. GRS 1 Item 12(a)(2) 

c. Length of service and sick leave awards files. 

Records including correspondence, reports, 

computations of service and sick leave, and 

lists of awardees. 

Destroy when 1 year old. GRS 1 Item 12(b) 

d. Letters of commendation and appreciation. 

Copies of letters recognizing length of service 

and retirement and letters of appreciation and 

commendation for performance, EXCLUDING 

copies filed in the OPF.

Destroy when 2 years old. GRS 1 Item 12(c) 

e. Lists or indexes to agency award nominations. 

Lists of nominees and winners and indexes of 

nominations. 

Destroy when superseded or 

obsolete. 

GRS 1 Item 12(d) 

2. Incentive Awards Program Reports. Reports 

pertaining to the operation of the Incentive Awards 

Program. 

Destroy when 3 years old. GRS 1 Item 13 

3500 POSITION CLASSIFICATION, PAY, AND 

ALLOWANCES 

 

1. Position Descriptions. 

a. Record copies maintained by Personnel 

offices. 

Destroy 2 years after position 

is abolished or description 

superseded. 

GRS 1 Item 7(b) 

b. All others. Destroy after position is 

abolished or description 

superseded. 

Nonrecord 

2. Position Identification Strips. Visible strips 

used to provide summary data on each 

established position. 

Destroy when superseded or 

obsolete. 

GRS 1 Item 11 
1350.15C 08/29/01 

112 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Annual Supervisory Position Review. Annual 

position review and certification submitted by all 

supervisors to regional personnel offices. 

Destroy when 3 years old or 

2 years after regular 

inspection whichever is 

sooner. 

4. Survey Files. 

a. Classification survey reports on various 

positions prepared by classification 

specialists, including periodic reports. 

Destroy when 3 years old or 

2 years after regular 

inspection, whichever is 

sooner 

GRS 1 Item 7(c)(1) 

b. Inspection, audit, and survey files including 

correspondence, reports, and other records 

relating to inspections, surveys, desk audits, 

and evaluations. 

Destroy when obsolete or 

superseded. 

GRS 1 Item 7(c)(2) 

5. Appeals Files. 

a. Case files relating to classification appeals, 

EXCLUDING OPM classification certificate. 

Destroy 3 years after case is 

closed. 

GRS 1 Item 7(d)(1) 

b. Certificates of classification issued by OPM. Destroy after affected 

position is abolished or 

superseded. 

GRS 1 Item 7(d)(2) 

3510 POSITION CLASSIFICATION AND JOB 

EVALUATION 

 

1. Standards and Guidelines issued or reviewed by 

OPM and used to classify and evaluate positions 

within the agency.

Destroy when superseded or 

obsolete. 

GRS 1 Item 7(a)(1) 

2. Correspondence and other records relating to 

the development of standards for classification of 

positions peculiar to the agency, and OPM 

approval or disapproval.

 

a. Case file. Destroy 5 years after position 

is abolished or description is 

superseded. 

GRS 1 Item 7(a)(2)(a) 

b. Review File. Destroy when 2 years old. GRS 1 Item 7(a)(2)(b) 

3550 PAY ADMINISTRATION 
08/29/01 1350.15C 

113 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Wage Survey Files. Wage survey reports and 

data, background documents and correspondence 

pertaining to area wages paid for each employee 

class; background papers establishing need, 

authorization, direction, and analysis of wage 

surveys; development and implementation of 

wage schedules; and request for an authorization 

of specific rates EXCLUDING authorized wage 

schedules and wage survey recapitulation sheets. 

Destroy after completion of 

second succeeding wage 

survey. 

GRS 1 Item 38 

2. Pay Comparability Records. Written narratives 

and computerized transaction registers 

documenting use of retention, relocation and 

recruitment bonuses, allowances, and supervisory 

differentials under Federal Employees Pay 

Comparability Act. 

Destroy after 3 subsequent 

reports have been filed. 

GRS 1 Item 41 

3590 ALLOWANCES AND DIFFERENTIALS 

 OPR Action needed to 

request disposition 

authority. 

3600 ATTENDANCE AND LEAVE 

1. Leave Record. 

a. Record of employee leave, such as SF 1150, 

prepared upon transfer or separation.

File on right side of OPF. GRS 2 Item 9(a) 

b. Creating agency copy, when maintained. Destroy when 3 years old. GRS 2 Item 9(b) 

2. Length of Service and Sick Leave Awards 

Files. Records including correspondence, reports, 

computations of service and sick leave, and lists of 

awardees. 

Destroy when 1 year old. GRS 1 Item 12(b) 

3. Lists or Indexes to Agency Award 

Nominations. List of nominees and winners and 

indexes of nominations.

Destroy when superseded or 

obsolete. 

GRS 1 Item 12(d) 

4. Leave Application Files. SF 71 or equivalent 

plus any supporting documentation for requests 

and approvals of leave.

a. If employee initials time card or equivalent. Destroy at end of following 

pay period.

GRS 2 Item 6(a) 

b. If employee has not initialed time card or 

equivalent. 

Destroy after GAO audit or 

when 3 years old, whichever 

is sooner.

GRS 2 Item 6(b) 
1350.15C 08/29/01 

114 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

5. Time and Attendance Source Records. All time 

and attendance records upon which leave input 

data is based, such as time or sign-in sheets; time 

cards (such as OF 1130); flextime records; leave 

applications for jury and military duty; authorized 

premium pay or overtime, maintained at duty post, 

upon which leave input data is based. Records 

may be in either machine-readable or paper form.

Destroy after GAO audit or 

when 6 years old, whichever 

is sooner.

GRS 2 Item 7 

6. Time and Attendance Input Records. Records 

in either paper or machine-readable form used to 

input time and attendance data into a payroll 

system, maintained either by agency or payroll 

processor.

Destroy after GAO audit or 

when 6 years old, whichever 

is sooner.

GRS 2 Item 8 

7. Donated Leave Program Case Files. Case files 

documenting the receipt and donation of leave for 

medical emergencies, including recipient 

applications, agency approvals or denials, medical 

or physician certifications, leave donation records 

or OF 630-A, supervisor/timekeeper approvals, 

leave transfer records, payroll notification records, 

and leave program termination records. 

Beginning in January 1994, 

Destroy 1 year after the end 

of the year in which the file is 

closed. 

GRS 1 Item 37 

3700 PERSONNEL RELATIONS AND 

SERVICES 

 OPR Action needed to 

request disposition 

authority. 

3710 LABOR MANAGEMENT/EMPLOYEE 

RELATIONS 

 

1. Labor Management Relations Policy Records. 

Correspondence, memoranda, reports and other 

related material concerning labor-management 

relations policies in the FAA. 

 

a. National labor management agreements, 

relating to occupations peculiar to FAA, e.g., 

Air Traffic Controllers, Airway Facility 

employees, Flight Standards Inspectors. 

PERMANENT. Transfer to 

FRC when 10 years old or 

sooner, if inactive. Offer to 

NARA when 20 years old. 

NC1-237-77-4 Item 3 

Approved 4/7/77 

b. All other FAA labor management agreements, 

at both national and local levels relating to 

clerical and other types of employees 

common to most Federal agencies. 

 

 (1) Office negotiating agreement. Destroy 5 years after 

expiration of agreement. 

GRS 1 Item 28(a)(1) 

 (2) Other offices. Destroy when superseded or 

obsolete. 

GRS 1 Item 28(a)(2) 
08/29/01 1350.15C 

115 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Labor Relations Agreements Files. Case files 

developed in negotiations for collective bargaining 

agreements or contracts, and related mediations 

and impasses. Includes proposals, minutes of 

meetings, transcripts, draft and approved 

agreements, and related correspondence. 

 

a. National agreements. PERMANENT. Transfer

closed case files to FRC 

when 10 years old. Offer to 

NARA when 15 years old. 

NC-174-102 Item 1 

Approved 1/10/74 

b. Regional and local agreements. Destroy closed case files 5 

years after termination of 

recognition of bargaining 

agent, including records of 

negotiations where no 

agreement was reached. 

NC-174-102 Item 1 

Approved 1/10/74 

3. Labor Relations Arbitration Files.

a. Case files developed in the arbitration of 

grievances and disputes over interpretation 

and application of labor agreements. Includes 

complaints, reports of investigation, hearing 

transcripts, decisions, appeals, and related 

correspondence. 

PERMANENT. Transfer

closed case files to FRC 

when 10 years old. Offer to 

NARA when 15 years old. 

NC-174-102 Item 2 

Approved 1/10/74 

b. Labor Arbitration General and Case Files. 

Correspondence, forms, and background 

papers relating to labor arbitration cases.

Destroy 5 years after final 

resolution of case.

GRS 1 Item 28(b) 

4. Labor Relations Complaints Files. Case files 

relating to union grievances and disputes that are 

resolved short of arbitration, and to unfair labor 

practice complaints. Includes complaints, reports, 

decisions, and related correspondence. 

Destroy closed case files 

when 5 years old. 

NC-174-102 Item 3 

Approved 1/10/74 

3730 DRUG ABUSE 

 Federal Workplace Drug Testing Program Files. Drug testing program records created under 

Executive Order 12564 and Public Law 100-71, Section 503 (101 Stat. 468), EXCLUDING

consolidated statistical and narrative reports concerning the operation of agency programs, including 

annual reports to Congress, as required by Public Law 100-71, 503(f). 

 

 This authorization does not apply to oversight program records of the Department of Health and 

Human Services, the Office of Personnel Management, the Office of Management and Budget, the 

Office of National Drug Control Policy, and the Department of Justice. 

 
1350.15C 08/29/01 

116 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Drug Test Plans and Procedures, EXCLUDING 

documents that are filed in record sets of formal 

issuances (directives, procedural handbooks, 

operating manuals, and the like.) 

Agency copies of plans and procedures, with related 

drafts, correspondence, memoranda, and other 

records pertaining to the development of procedures 

for drug testing programs, including the determination 

of testing incumbents in designated positions. 

Destroy when 3 years old or 

when superseded, obsolete, 

or no longer needed, 

whichever is later. Any 

records covered by this 

schedule which are relevant 

to litigation or disciplinary 

action should be disposed of 

no earlier than the related 

litigation or adverse action 

case file(s). 

GRS 1 Item 36(a) 

2. Employee Acknowledgement of Notice Forms. 

Forms completed by employees whose positions 

are designated sensitive for drug testing purposes 

acknowledging that they have received notice that 

they may be tested. 

Destroy when employee 

separates from testingdesignated position. Any 

records covered by this 

schedule which are relevant 

to litigation or disciplinary 

action should be disposed of 

no earlier than the related 

litigation or adverse action 

case file(s). 

GRS 1 Item 36(b) 

3. Selection/Scheduling Records. Records relating 

to the selection of specific employees/applicants 

for testing and the scheduling of tests. Included 

are lists of selectees, notification letters, and 

testing schedules. 

Destroy when 3 years old. 

Any records covered by this 

schedule which are relevant 

to litigation or disciplinary 

action should be disposed of 

no earlier than the related 

litigation or adverse action 

case file(s). 

GRS 1 Item 36(c) 

4. Records Relating to the Collection and 

Handling of Specimens. 

 

a. "Permanent" Record Books. Bound books 

containing identifying data on each specimen, 

recorded at each collection site in the order in 

which the specimens were collected. 

Destroy 3 years after date of 

last entry. Any records 

covered by this schedule 

which are relevant to litigation 

or disciplinary action should 

be disposed of no earlier than 

the related litigation or 

adverse action case file(s). 

GRS 1 Item 36(d)(1) 

b. Chain of custody records. Forms and other 

records used to maintain control and 

accountability of specimens from the point of 

collection to the final disposition of the 

specimen. 

Destroy when 3 years old. 

Any records covered by this 

schedule which are relevant 

to litigation or disciplinary 

action should be disposed of 

no earlier than the related 

litigation or adverse action 

case file(s). 

GRS 1 Item 36(d)(2) 
08/29/01 1350.15C 

117 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

5. Test Results. Records documenting individual 

test results, including reports of testing, 

notifications of employees/applicants and 

employing offices, and documents relating to 

follow-up testing. 

 

a. Positive results. 

 (1) Employees. Destroy when employee 

leaves agency or when 3 

years old, whichever is later.

GRS 1 Item 36(e)(1)(a) 

 (2) Applicants not accepted for employment. Destroy when 3 years old. GRS 1 Item 36(e)(1)(b) 

b. Negative results. Destroy when 3 years old. GRS 1 Item 36(e)(2) 

NOTES: (1) Disciplinary action case files pertaining to actions taken against employees for drug use, 

drug possession, failure to comply with drug testing procedures, and similar matters are covered by 

Item 3710, which authorizes destruction of records between 4 and 7 years after the case is closed. 

(2) Any records covered by items 3730 (a)-(e) that are relevant to litigation or disciplinary actions 

should be disposed of no earlier than the related litigation or adverse action case file(s). 

 

6. Personnel Counseling Files. Reports of 

interviews, analyses, and related records. 

Destroy 3 years after 

termination of counseling. 

GRS 1 Item 26(a) 

7. Alcohol and Drug Abuse Program. Records 

created in planning, coordinating, and directing an 

alcohol and drug abuse program. 

Destroy when 3 years old. GRS 1 Item 26(b) 

3750 FINANCIAL DISCLOSURE REPORTS 

Reports and Related Documents submitted by 

individuals as required under the Ethics in Government 

Act of 1978 (Pub. L. 95-521). [See note after item 

1(C).] 

a. Records including SF 278A for individuals 

filing according to Section 201b of the Act, and 

not subsequently confirmed by the U.S. 

Senate. 

Destroy 1 year after nominee 

ceases to be under 

consideration for 

appointment; EXCEPT 

documents needed in an 

ongoing investigation will be 

retained until no longer 

needed in the investigation.

GRS 1 Item 24(a)(1) 

b. All other records including SF 278. Destroy when 6 years old, 

EXCEPT documents needed 

in an ongoing investigation, 

which will be retained until no 

longer needed in the 

investigation.

GRS 1 Item 24(a)(2) 
1350.15C 08/29/01 

118 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

c. All other statements of employment and 

financial interests and related records, 

including confidential statements filed under 

Executive Order 11222. [NOTE: See item 

1500, Travel Files, for semiannual reports to 

the Office of Government Ethics on nonFederally funded travel.] 

Destroy when 6 years old, 

EXCEPT documents needed 

in an ongoing investigation, 

which will be retained until no 

longer needed in the 

investigation. 

GRS 1 Item 24(b) 

2. Standards of Conduct Files. Correspondence, 

memoranda, and other records relating to codes of 

ethics and standards of conduct. 

Destroy when obsolete or 

superseded. 

GRS 1 Item 27 

3770 GRIEVANCES, APPEALS, AND 

HEARINGS 

 

1. Administrative Grievance Files. (5 CFR 771). 

Records relating to grievances raised by agency 

employees, except EEO complaints. These case 

files include statements of witnesses, reports of 

interviews and hearings, examiner's findings and 

recommendations, a copy of the original decision, 

related correspondence and exhibits, and records 

relating to a reconsideration request. 

Destroy 5 years after close of 

case, or 5 years after 

conclusion of any court 

action. 

GRS 1 Item 30(a) 

2. Adverse Action Files (5 CFR 752) and 

Performance-Based Actions (5 CFR 432). Case 

files and records related to adverse actions and 

performance-based actions (removal, suspension, 

reduction-in-grade, furlough) against employees. 

The file includes a copy of the proposed adverse 

action with supporting documents; statements of 

witnesses; employee's reply; hearing notices, 

reports, and decisions; reversal of action; and 

appeal records, EXCLUDING letters of reprimand 

which are filed in the OPF.

Destroy 5 years after close of 

case, or 5 years after 

conclusion of any court 

action. 

GRS 1 Item 30(b) 

3790 SERVICES TO EMPLOYEES (INCLUDES 

HEALTH PROGRAMS) 

 

 Individual Non-Occupational Health Record Files. 

Forms, correspondence, and other records, including 

summary records documenting an individual 

employee's medical history, physical condition, and 

visits to Government health facilities for non-work 

related purposes, EXCLUDING records covered by 

item 3910(1) of this schedule. 

Destroy 6 years after date of 

last entry. 

GRS 1 Item 19 

3800 INSURANCE AND ANNUITIES 

 Denied Health Benefits Requests Under Spouse 

Equity. Denied eligibility files consisting of 

applications, court orders, denial letters, letters of 

appeal, and related papers. 

 
08/29/01 1350.15C 

119 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Health benefits denied, not appealed. Destroy 3 years after denial. GRS 1 Item 35(a) 

b. Health benefits denied, appealed to OPM for 

reconsideration. 

 

(1) Appeal successful - benefits granted. Create enrollment file in 

accordance with Subchapter 

S17 of the Federal Employee 

Health Benefits Handbook.

GRS 1 Item 35(b)(1) 

(2) Appeal unsuccessful - benefits denied. Destroy 3 years after denial. GRS 1 Item 35(b)(2) 

Note: Pursuant to Subchapter S17 of the FEHB Handbook enrollment files of spouses eligible for 

benefits are transferred to OPM when former spouse cancels the enrollment, when enrollment is 

terminated by the employing office, or when former spouse begins receiving an annuity payment. 

 

3900 EMPLOYEE HEALTH AND SAFETY 

1. Personal Injury Files. Forms, reports, 

correspondence, and related medical and 

investigation records relating to on-the-job injuries, 

whether or not a claim for compensation was 

made, EXCLUDING copies filed in the Employee 

Medical Folder and copies submitted to the 

Department of Labor. 

Cut off on termination of 

compensation or when 

deadline for filing a claim has 

passed. Destroy 3 years 

after cutoff. 

GRS 1 Item 31 

2. Occupational Injury and Illness Files. Reports 

and summaries, such as FAA Form 3900-6, 

OSHA 102F, and OSHA 102FF, and related 

materials maintained by occupational safety 

offices, and copies retained by reporting officials. 

This item does not include reports filed as part of 

official personnel folders (item 3290(1)), tort claims 

case files (item 2250(1)), or motor vehicle 

management records.

Destroy when 5 years old, or 

5 years after corrective action 

is taken in cases involving 

deficiencies. 

GRS 1 Item 34 

3. Safety and Health inspection Files. Inspection 

checklists, such as FAA Form 3900-1 or 

equivalent, and related correspondence 

documenting results of safety, health, and fire 

hazard inspections and any corrective actions 

taken. 

 

a. Records of negative findings. Destroy when 5 years old. NC1-237-84-4 Item 2 

Approved 10/1/84 

b. Records of deficiencies that are corrected 

locally. 

Destroy 5 years after 

corrective action is taken. 

NC1-237-84-4 Item 2 

Approved 10/1/84 

c. Records of deficiencies that are submitted to 

higher authority for resolution. 

Destroy 5 years after 

corrective action is taken. 

NC1-237-84-4 Item 2 

Approved 10/1/84 
1350.15C 08/29/01 

120 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

4. Occupational Health Survey Reports. Reports 

containing data such as, radiation measurements, 

sound level measurements and results, and air 

samplings. 

 

 (1) Reports not microfilmed. Transfer to FRC when 5 

years old. Destroy when 15 

years old. 

NC1-237-84-4 Item 1 

Approved 10/1/84 

 (2) If microfilmed: 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-84-4 Item 1 

Approved 10/1/84 

 (b) Microfilm of original records. Destroy when 15 years old. NC1-237-84-4 Item 1 

Approved 10/1/84 

5. Acoustic and Audiometric Files. Records 

containing audiograms, charts, graphs, and tables 

showing an individual hearing threshold. 

Audiometric test files containing individual's name 

and job classification, date of audiogram, 

examiner's name, date of last acoustic or 

exhaustive calibration and employee's most recent 

noise exposure assessment. Correspondence 

and reports related to noise exposure 

measurements. 

 

a. Noise exposure measurement files. Destroy after 2 years. NC1-237-84-3 Item 1(a) 

Approved 10/1/84 

b. Audiometric test files. Destroy after separation or 

transfer of affected employee. 

NC1-237-84-3 Item 1(b) 

Approved 10/1/84 

3910 OCCUPATIONAL AND ENVIRONMENTAL 

HEALTH RECORDS 

 

1. Employee Medical Folder (EMF). Long-term 

medical records as defined in 5 CFR part 293, 

subpart E. 

 

a. Transferred employees. See 5 CFR part 293, subpart 

E for instructions. 

GRS 1 item 21(a)(1) 
08/29/01 1350.15C 

121 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Separated employees. Transfer to National 

Personnel Records Center 

(NPRC), St. Louis, MO, 30 

days after separation. NPRC 

will Destroy 75 years after 

birth date of employee; 60 

years after date of the earliest 

document in the folder, if the 

date of birth cannot be 

ascertained; or 30 years after 

latest separation, whichever is 

later. 

GRS 1 Item 21(a)(2) 

2. Temporary or Short-Term Records as Defined 

in the FPM. 

Destroy 1 year after 

separation or transfer of 

employee. 

GRS 1 Item 21(b) 

3. Individual Employee Health. Case Files Created 

Prior to Establishment of the EMF System that 

have been retired to an FRC. 

Destroy 60 years after 

retirement to FRC. 

GRS 1 Item 21(c) 

4. Employee Health Record Cards. DOT Form 

F3901.1, Individual Environmental Health Record, 

and equivalent. 

Forward cards of employees 

transferring within the FAA to 

the medical official at the 

gaining organization. 

Destroy 2 years after last 

entry. 

GRS 1 Item 19 

5. Medical Logs and Registers. Logs and registers 

of visits to dispensaries, first aid rooms, and health 

units. 

 

a. Where information is summarized on 

statistical reports. 

Destroy 3 months after last 

entry. 

GRS 1 Item 20(a) 

b. Where information is not otherwise 

summarized. 

Destroy 2 years after last 

entry. 

GRS 1 Item 20(b) 

6. Employee Health Statistical Summaries and 

Reports, and related paperwork pertaining to 

employee health, retained by the reporting unit. 

Destroy 2 years after date of 

summary or report. 

GRS 1 Item 22 

7. Medical Records of Persons Not Appointed to 

FAA Positions (unsuccessful applicants). 

Destroy 3 years after date of 

examination, provided that 

Federal Personnel Manual 

requirements are met. 

NC1-237-77-7 Item 5 

Approved 9/23/77 

8. X-Ray Files. X-rays made in connection with 

employee health programs maintained by agency 

medical offices. 

 

a. Pathological. Employee's pathological X-rays, 

post accident X-rays, and related 

examinations and morbidity records 

maintained by agency offices. 

Destroy when 55 years old. NC1-237-79-2 Item 4 

Approved 2/8/79 
1350.15C 08/29/01 

122 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Nonpathological. Destroy when 5 years old. NC1-237-79-2 Item 4 

Approved 2/8/79 

3920 PREVENTIVE MEDICINE AND 

INDUSTRIAL HYGIENE 

 OPR Action needed to 

request disposition 

authority. 

3930 EMPLOYEE MEDICAL EVALUATION 

 OPR Action needed to 

request disposition 

authority. 

3940 DISPENSARY SERVICES 

1. Medical Records of Non-FAA Employees 

Visiting FAA Facilities to receive first aid or 

emergency treatment. 

Destroy 5 years after 

treatment date. 

NC1-237-77-7 Item 6 

Approved 9/23/77 

2. Individual Non-Occupational Health Record 

Files. Forms, correspondence, and other records, 

including summary records, documenting an 

individual employee's medical history, physical 

condition, and visits to Government health 

facilities, for nonwork-related purposes, 

EXCLUDING records covered by item 21 of this 

schedule. 

Destroy 6 years after date of 

last entry. 

GRS 1 Item 19 
08/29/01 1350.15C 

123 

CHAPTER 7. PROPERTY MANAGEMENT AND ACQUISITION 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4000 AGENCY AIRCRAFT MANAGEMENT 

 The records described below are generated in activities pertinent to the development, utilization, and maintenance 

of the agency's aircraft fleet, including rental aircraft. They relate to the allocation of FAA aircraft resources; the 

operation of agency and rental aircraft; and the performance of related maintenance, modification, standardization, 

and engineering functions. 

1. General Correspondence Files. Routine 

correspondence about reports and studies, replies 

to request for information and related material 

maintained by the agency office of primary interest 

relating to its responsibilities for planning, 

development, direction, and evaluation of national 

agency aircraft management policies and 

programs. 

Transfer to FRC when 4 

years old. Destroy when 7 

years old. 

NC1-237-77-3 Item 12 

Approved 12/2/77 

2. Regional Aircraft Management Files. 

Correspondence, reports, and other documents 

maintained by offices responsible for managing 

regional agency aircraft programs. 

 

a. FAA aircraft assignment and issue files. Destroy 2 years after being 

superseded or after 

conclusion of assignment. 

II-NNA-1017 Item 20 

Approved 7/15/1954 

b. Work orders, workload reports, and other 

data, which reflects man-hour and utilization 

and maintenance costs. 

Destroy when 2 years old. II-NNA-1017 Item 21 

Approved 7/15/1954 

c. Correspondence and reports pertaining to the 

use of FAA owned and rental aircraft. 

Destroy when 2 years old. II-NNA-1017 Item 22 

Approved 7/15/1954 

4010 AGENCY AIRCRAFT REQUIREMENTS 

 OPR Action needed to 

request disposition 

authority. 

4020 AIRCRAFT ASSIGNMENT 

 OPR Action needed to 

request disposition 

authority. 

4030 AIRCRAFT UTILIZATION 

 OPR Action needed to 

request disposition 

authority. 

4040 AGENCY AIRCRAFT OPERATION 

(INCLUDES RENTAL AIRCRAFT) 

 
1350.15C 08/29/01 

124 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. Pilot Proficiency and Qualification Files. 

Documents reflecting proficiency of personnel 

authorized to operate agency aircraft, including 

FAA Form 4040-2, Pilot/Flight Engineer/Navigator 

Flight Record and Record of Flight Check, or 

equivalent forms, and related correspondence. 

Destroy 1 year after pilot's 

separation or transfer from 

agency. [Note: The record 

may be offered to the 

employee for own use upon 

transfer or separation.] 

II-NNA-1017 Item 74 

Approved 6/22/54 

2. Aircraft Rental Files. Correspondence, reports, 

authorization cards, proposals, and other 

documents relating to the rental of aircraft. 

Destroy when 5 years old. II-NNA-912 Item 12 

Approved 6/11/54 

3. FAA Aircraft Request and Use Record - FAA 

Form 4040-6. Documents providing records of 

passengers carried on board FAA Aircraft, 

including request and justification for rental aircraft 

and purpose of flight. 

Destroy when 1 year old. NC1-237-82-1 Item 1 

Approved 10/29/81 

4100 AGENCY AIRCRAFT MAINTENANCE 

AND MODIFICATION 

 

1. General Correspondence Files. Routine 

correspondence about reports and studies, 

replies to request for information and related 

material maintained by the agency office of 

primary interest relating to its responsibilities for 

planning, development, direction, and evaluation 

of national agency aircraft management policies 

and programs. 

Transfer to FRC when 4 

years old. Destroy when 7 

years old. 

NC1-237-77-3 Item 12 

Approved 12/2/77 

2. Aircraft Maintenance Instruction Files. 

Manuals, circular memorandums, change orders, 

aircraft electronic equipment modifications, field 

maintenance bulletins, safety circulars, avionics 

test equipment modifications, and related aircraft 

and avionics maintenance directives, with 

supporting case files, if any. 

 

a. Record set maintained by the issuing or 

controlling office. 

Transfer superseded or 

canceled case files to FRC 

when 4 years old. Destroy 

when 10 years old. 

NC1-237-77-3 Item 

13(a) Approved 12/2/77 

b. All others. Destroy when superseded or 

canceled. 

NC1-237-77-3 Item 

13(b) Approved 12/2/77 

3. Aircraft Historical Files. Documents maintained 

for the purpose of reflecting a complete record of 

condition and serviceability of agency aircraft, 

such as aircraft log books (blue copy), inspection 

and maintenance records, malfunction and defect 

reports, airworthiness applications, and 

supporting papers, and including related aircraft 

card files. 

 
08/29/01 1350.15C 

125 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. When aircraft is transferred or sold as 

surplus. 

Transfer related file with 

aircraft. 

II-NNA-752 Item 10 

Approved 6/11/54 

b. When aircraft is scrapped or otherwise 

destroyed. 

Destroy at the same time as 

the aircraft. 

II-NNA-752 Item 10 

Approved 6/11/54 

4. Current Aircraft Record. 

a. When aircraft is transferred or sold as 

surplus. 

Transfer related file with 

aircraft. 

II-NNA-752 Item 11 

Approved 6/11/54 

b. When aircraft is scrapped or otherwise 

destroyed. 

Destroy at the same time as 

the aircraft. 

II-NNA-752 Item 11 

Approved 6/11/54 

5. Engine and Propeller Historical Files. 

Documents maintained to provide a complete 

record of condition and serviceability of agency 

aircraft engines and propellers, such as log 

books, repair and maintenance records, and 

forms AC 4100-184 and AC 4100-184-1 or 

equivalent. 

 

a. When engine or propeller is transferred or 

sold as surplus. 

Transfer related file with 

engine or propeller. 

II-NNA-752 Item 12 

Approved 6/11/54 

b. When engine or propeller is scrapped or 

otherwise destroyed. 

Destroy related file at same 

time. 

II-NNA-752 Item 14 

Approved 6/11/54 

6. Aircraft Services Files. Forms, bulletins, card 

records, and other documents used in the 

maintenance, modification, and servicing of 

agency aircraft at the Aeronautical Center. 

 

a. Aircraft cost record indicating parts used in 

aircraft maintenance. 

Destroy when 1 year old. II-NNA-752 Item 6 

Approved 6/11/54 

b. Aircraft, employee-hour cost record indicating 

number of employee-hours spent to repair 

aircraft. 

Destroy when 1 year old. II-NNA-752 Item 8 

Approved 6/11/54 

c. Aircraft gas and oil cost record. Destroy when 1 year old. II-NNA-752 Item 9 

Approved 6/11/54 

d. Aircraft stock control and locator cards. Destroy when part to which 

card applies is discontinued 

as a stock item. 

II-NNA-752 Item 7 

Approved 6/11/54 

4140 INTEGRATED MATERIAL MANAGEMENT 

PROGRAM 

 OPR Action needed to 

request disposition 

authority. 

4200 AIRCRAFT LOAN GUARANTEE 

PROGRAM 

 
1350.15C 08/29/01 

126 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. History of Loan Guarantee Program Files. 

Memorandum, agenda, reports, master copy of 

manual, and statistical summaries documenting 

the policies, procedures, and coordination of the 

loan guarantee program. 

PERMANENT. Offer to 

NARA. Program is no longer 

in existence. Authority will be 

withdrawn with next update of 

this order. 

NC1-237-85-1 Item 1 

Approved 2/10/86 

2. General Correspondence Files. 

Correspondence, memorandum, reports, and 

other records relating to the daily administration of 

the loan guarantee program. 

Transfer to FRC when 4 

years old. Destroy when 8 

years old. Program is no 

longer in existence. Authority 

will be withdrawn with next 

update of this order. 

NC1-237-85-1 Item 2 

Approved 2/10/86 

3. Aircraft Loan Guarantee Records. Case files for 

loans, which have been paid in full and 

applications for loans, which have been denied or 

withdrawn. 

Transfer to FRC when 5 

years old. Destroy when 10 

years old. Program is no 

longer in existence. Authority 

will be withdrawn with next 

update of this order. 

NC1-237-85-1 Item 3 

Approved 2/10/86 

4250 SUPPLY SUPPORT SYSTEMS 

Supply Management Files. Files of reports on 

supply requirements and procurement matters 

submitted for supply management purposes (other 

than those incorporated in case files or other files of a 

general nature), exclusive of Department of Defense 

Reports reflecting procurement under exemptions 

authorized under Section 201a of the Federal Property 

and Administrative Services Act of 1949 (40 U.S.C. 

481). 

 

a) Copies received from other units for internal 

purposes or for transmission to staff agencies. Destroy when 2 years old. GRS 3 Item 4(a) 

b) Copies in other reporting units, and related 

working documents. Destroy when 1 year old. GRS 3 Item 4(b) 

4400 ACQUISITION AND PROCUREMENT 

The records described below relate to all aspects of the procurement, materiel, and real property 

functions of the agency. They pertain to the acquisition, management, storage, distribution, 

transfer, and disposal of real and personal property; the assignment and utilization of administrative 

and technical space; and motor vehicle management. 

 

1. General Correspondence Files. 

Correspondence, reports, and related documents 

accumulated in the administration and operation of 

agency procurement functions, including 

contracting and contract administration, but 

EXCLUDING files described elsewhere in this 

paragraph. 

Destroy when 2 years old. GRS 3 Item 2 
08/29/01 1350.15C 

127 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

2. Real Property Title Files. Original deeds, 

abstracts or certificates of title, survey notes, 

maps, correspondence, and related Papers 

documenting the acquisition of real property by 

FAA and predecessor agencies by purchase, 

condemnation, donation, or otherwise. 

 

a. Records relating to property acquired after 

December 31, 1920, other than abstract or 

certificate to title. 

Destroy 10 years after 

unconditional sale or release 

by the Government of 

conditions, restrictions, 

mortgages, or other liens. 

GRS 3 Item 1(a) 

b. Abstract of certificate of title. Transfer to purchaser after 

unconditional sale or release 

by the Government of 

conditions, restrictions, 

mortgages, or other liens. 

GRS 3 Item 1(b) 

3. Routine Procurement Files. Contract, 

requisition, purchase order, lease, and bond and 

surety records, including correspondence and 

related papers pertaining to award, administration, 

receipt, inspection and payment (other than Real 

Property and Tax Exempt records covered 

elsewhere in this schedule) [NOTE: Given the 

complexities of the rules on procurement, 

agencies should involve procurement officials 

when deciding which of the sub-items to apply to a 

particular series of records.] 

 

a. Procurement or Purchase organization copy, 

and related papers. 

 

 (1) Transaction dated on or after July 3, 1995 

(the effective date of the Federal 

Acquisition Regulations (FAR) rule 

defining "simplified acquisition threshold"). 

 

 (a) Transactions that exceed the 

simplified acquisition threshold and all 

construction contracts exceeding 

$2,000. 

Destroy 6 years and 3 

months after final payment. 

GRS 3 Item 3(a)(1)(a) 

 (b) Transactions at or below the 

simplified acquisition threshold and all 

construction contracts at or below 

$2,000. 

Destroy 3 years after final 

payment. 

GRS 3 Item 3(a)(1)(b) 

 (2) Transactions dated earlier than July 3, 

1995. 

 
1350.15C 08/29/01 

128 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (a) Transactions that utilize other than 

small purchase procedures and all 

construction contracts exceeding 

$2,000. 

Destroy 6 years and 3 

months after final payment. 

GRS 3 Item 3(a)(2)(a) 

 (b) Transactions that utilize small 

purchase procedures and all 

construction contracts under $2,000. 

Destroy 3 years after final 

payment.

GRS 3 Item 3(a)(2)(b) 

b. Obligation copy. Destroy when funds are 

obligated.

GRS 3 Item 3(b) 

c. Other copies of records described above used 

by component elements of a procurement 

office for administrative purposes.

Destroy upon termination or 

completion. 

GRS 3 Item 3(c) 

d. Data Submitted to the Federal Procurement 

Data System (FPDS). Electronic data file 

maintained by fiscal year, containing 

unclassified records of all procurements, other 

than small purchases, and consisting of 

information required under 48 CFR 4.601 for 

transfer to the FPDS. 

Destroy or delete when 5 

years old.

GRS 3 Item 3(d) 

4. Procurement Document Copy Files. Copies of 

contracts, purchase orders, and other 

procurement documents, exclusive of those 

covered in item (3) above, used by procurement 

offices for administrative purposes. 

Destroy after completion of 

related transaction. 

GRS 3 Item 3(c) 

5. Solicited and Unsolicited Bids and Proposals 

Files. 

a. Successful bids and proposals. Destroy with related contract 

case files.(see item 4400 of 

this schedule)

GRS 3 Item 5(a) 

b. Relating to small purchases as defined in the 

Federal Acquisition Regulation, 48 CFR Part 

13. 

Destroy 1 year after date of 

award or final payment, 

whichever is later.

GRS 3 Item 5(b)(1) 

c. Relating to transactions above the small 

purchase limitations in 48 CFR Part 13.

 (1) When filed separately from contract case 

files. 

Destroy when related 

contract is completed.

GRS 3 Item 5(b)(2)(a) 

 (2) When filed with contract case files. Destroy with related contract 

case file.(see item 3 of this 

schedule)

GRS 3 Item 5(b)(2)(b) 

d. Cancelled solicitation files.
08/29/01 1350.15C 

129 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

 (1) Formal solicitations of offers to provide 

products or services (e.g., Invitations for 

Bids, Requests for Proposals, Requests 

for Quotations) which were cancelled prior 

to award of a contract. The files include 

presolicitation documentation on the 

requirement, any offers that were opened 

before the cancellation, documentation on 

any government action up to the time of 

cancellation, and evidence of the 

cancellation. 

Destroy 5 years after date of 

cancellation.

GRS 3 Item 5(c)(1) 

 (2) Unopened bids. Return to bidder. GRS 3 Item 5(c)(2) 

 (3) Lists or card files of acceptable bidders. Destroy when superseded or 

obsolete

GRS 3 Item 5(d) 

6. Canceled Bid Files. Case files on bids for which 

no contract was awarded and bids subsequently 

canceled. 

Destroy 1 year after 

cancellation. 

NC1-237-77-3 Item 58 

Approved 12/2/77 

7. Bidder Qualification Files. Bidder mailing lists, 

bidders list applications, reports, financial 

statements, and related correspondence reflecting 

bidder qualifications. 

Destroy when superseded or 

canceled. 

GRS 3 Item 5(d) 

8. Procurement Report Files. Volume and 

workload reports of procurement operations and 

procedures. 

Destroy when 2 years old. GRS 3 Item 4(a) 

9. Catalog Files. Catalogs, federal supply 

schedules, and other publications used in 

procurement operations. 

Destroy when superseded, 

obsolete, or no longer 

needed. 

Nonrecord 

10. Public Printer Files. Records relating to 

requisitions on the Printer, and all supporting 

papers.

a. Printing procurement unit copy of requisition, 

invoice, specifications, and related papers. 

Destroy 3 years after 

completion or cancellation of 

requisition.

GRS 3 Item 6(a) 

b. Accounting copy of requisition. Destroy 3 years after period 

covered by related account.

GRS 3 Item 6(b) 

11. Non-personal Requisition File. Requisitions for 

non-personal services, such as duplicating, 

laundry, binding, and other services (excluding 

records associated with accountable officers' 

accounts.)

Destroy when 1 year old. GRS 3 Item 7 

12. Inventory Requisition File. Requisitions for 

supplies and equipment for current inventory.
1350.15C 08/29/01 

130 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Stockroom copy. Destroy 2 years after 

completion or cancellation of 

requisition.

GRS 3 item 8(a) 

b. All other copies. Destroy when 6 months old. GRS 3 Item 8(b) 

13. Inventory Files. 

a. Inventory lists. Destroy 2 years from date of 

list

GRS 3 Item 9(a) 

b. Inventory cards. Destroy 2 years after 

discontinuance of item or 2 

years after stock balance is 

transferred to new card or 

recorded under a new 

classification, or 2 years after 

equipment is removed from 

agency control.

GRS 3 Item 9(b) 

c. Report of survey files and other papers used 

as evidence for adjustment of inventory 

records, not otherwise covered in the General 

Records Schedule. 

Destroy 2 years after date of 

survey action or date of 

posting medium.

GRS 3 Item 9(c) 

14. Telephone Records. Telephone statements and 

toll slips. 

Destroy 3 years after period 

covered by related account.

GRS 3 Item 10 

15. Contractors' Payroll Files. Contractors' payrolls 

(Construction contracts) submitted in accordance 

with Labor Department regulations, with related 

certifications, anti-kickback affidavits, and other 

related papers.

Destroy 3 years after date of 

completion of contract unless 

contract performance is 

subject of enforcement action 

on such date.

GRS 3 Item 11 

16. Tax Exemption Files. Tax exemption certificates 

and related papers. 

Destroy 3 years after period 

covered by related account. 

GRS 3 Item 12 

17. Unsuccessful Grant Application Files. 

Applications, correspondence, and other records 

relating to unsuccessful rejected or withdrawn 

applications.

Destroy 3 years after 

rejection or withdrawal

GRS 3 Item 13 

18. Grant Administrative Files. Correspondence 

and/or subject files relating to routine operations 

and daily activities in administration of the grant 

program. 

Destroy when 2 years old. GRS 3 Item 14 
08/29/01 1350.15C 

131 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

19. Contract Appeals Case Files. Contract appeals 

case files arising under the Contracts Dispute Act, 

consisting of notices of appeal and 

acknowledgements thereof; correspondence 

between parties; copies of contracts, plans, 

specifications, exhibits, change orders, and 

amendments; transcripts of hearings; documents 

received from parties concerned; final decisions; 

and all other related papers. 

a. Records created before October 1, 1979. Destroy 6 years, 3 months, 

after final action on decision.

GRS 3 Item 15(a) 

b. Records created after September 30, 1979. Destroy 1 year after final 

action on decision.

GRS 3 Item 15(b) 

20. Contractor's Statement of Contingent or Other 

Fees. Standard Form 119, Contractor's 

Statement of Contingent or Other Fees, or 

statement instead of the form, filed separately 

from the contract case file and maintained for 

enforcement or report purposes. 

Destroy when superseded or 

obsolete.

GRS 3 Item 16 

21. Small and Disadvantaged Business Utilization 

Files. Correspondence, reports, studies, goal 

statements, and other records relating to the small 

and disadvantaged business utilization program, 

as required by P.L. 95-507. 

Destroy when 3 years old. GRS 3 Item 17 

22. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 3 Item 18 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 3 Item 18 
1350.15C 08/29/01 

132 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4402 FAA PROCUREMENT MANUAL 

 OPR Action needed to 

request disposition 

authority. 

4405 PROCUREMENT AUTHORITIES AND 

RESPONSIBILITIES 

 OPR Action needed to 

request disposition 

authority. 

4410 OFFICE SUPPLIES 

 OPR Action needed to 

request disposition 

authority. 

4415 PROCUREMENT REQUEST 

 OPR Action needed to 

request disposition 

authority. 

4420 REAL PROPERTY ACQUISITION 

 OPR Action needed to 

request disposition 

authority. 

4423 LEASES, LICENSES, AND PERMITS 

 OPR Action needed to 

request disposition 

authority. 

4426 PURCHASE, CONDEMNATIONS, AND 

TRANSFER 

 OPR Action needed to 

request disposition 

authority. 

4430 PERSONAL PROPERTY ACQUISITION 

 OPR Action needed to 

request disposition 

authority. 

4431 ADVERTISED CONTRACTS 

 OPR Action needed to 

request disposition 

authority. 

4432 NEGOTIATED CONTRACTS 

 OPR Action needed to 

request disposition 

authority. 

4433 OPEN MARKET PURCHASING 

 OPR Action needed to 

request disposition 

authority. 

4435 CONTRACT CLAUSES, BONDS, 

INSURANCE, AND TAXES 

 OPR Action needed to 

request disposition 

authority. 

4436 FOREIGN PURCHASES 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

133 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4437 ACQUISITIONS FROM GOVERNMENT 

SOURCES 

 OPR Action needed to 

request disposition 

authority. 

4440 CONTRACTUAL SERVICES 

 OPR Action needed to 

request disposition 

authority. 

4441 LEASED COMMUNICATIONS 

 OPR Action needed to 

request disposition 

authority. 

4442 TRANSPORTATION 

 OPR Action needed to 

request disposition 

authority. 

4443 CONSTRUCTION 

 OPR Action needed to 

request disposition 

authority. 

4444 CONCESSIONS (CONTRACTING) 

 OPR Action needed to 

request disposition 

authority. 

4445 OTHER SERVICES 

 OPR Action needed to 

request disposition 

authority. 

4450 CONTRACT ADMINISTRATION 

 OPR Action needed to 

request disposition 

authority. 

4453 INSPECTION, ACCEPTANCE, AND 

DELIVERY 

 OPR Action needed to 

request disposition 

authority. 

4455 CONTRACT MODIFICATION 

 OPR Action needed to 

request disposition 

authority. 

4456 PAYMENTS 

 OPR Action needed to 

request disposition 

authority. 

4457 CLAIMS AND DISPUTES 

 OPR Action needed to 

request disposition 

authority. 

4458 LIQUIDATED DAMAGES 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

134 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4459 TERMINATION 

 OPR Action needed to 

request disposition 

authority. 

4470 SPECIAL PROGRAMS 

 OPR Action needed to 

request disposition 

authority. 

4471 DEFENSE PRIORITIES AND MATERIALS 

ACQUISITION 

 OPR Action needed to 

request disposition 

authority. 

4472 SMALL BUSINESS 

 OPR Action needed to 

request disposition 

authority. 

4473 LABOR SURPLUS AREAS 

 OPR Action needed to 

request disposition 

authority. 

4474 LABOR STANDARDS COMPLIANCE 

 OPR Action needed to 

request disposition 

authority. 

4500 LOGISTICS 

 OPR Action needed to 

request disposition 

authority. 

4510 MATERIEL IDENTIFICATION, 

SPECIFICATIONS, AND 

STANDARDIZATION 

 OPR Action needed to 

request disposition 

authority. 

4560 PROVISIONING 

 OPR Action needed to 

request disposition 

authority. 

4570 CATALOGING 

 OPR Action needed to 

request disposition 

authority. 

4580 AGREEMENTS 

 OPR Action needed to 

request disposition 

authority. 

4590 DEFENSE READINESS LOGISTICS 

ACTIVITIES 

 OPR Action needed to 

request disposition 

authority. 

4600 PERSONAL PROPERTY MANAGEMENT 
08/29/01 1350.15C 

135 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

1. General Correspondence Files. 

Correspondence, reports, and related papers 

documenting the administration and operation of 

materiel and property management functions such 

as utilization, inventory, distribution, identification, 

provisioning, warehousing, and transportation, and 

including programs for the management of 

buildings, space, and motor vehicles, but 

EXCLUDING files described elsewhere in this 

paragraph. 

Destroy when 4 years old. NC-174-163 Item 2 

Approved 3/29/74 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 3 Item 18 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 3 Item 18 

3. Property Management Report Files. Reports 

generated in property and supply management 

activities, other than those specifically covered 

elsewhere. 

 

a. FAA Depot report file indicating property on 

hand, items shipped, items received, and 

other shipment data. 

Destroy when 10 years old. NC1-237-77-3 Item 93 

Approved 12/2/77 

b. Reports on supply requirements and 

procurement matters submitted for supply 

management purposes. 

Destroy when 2 years old. GRS 3 Item 4 

4. Plant and Stores Account Files. Documents 

recording characteristics and worth of items of 

equipment. 

 
1350.15C 08/29/01 

136 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

5. Plant, Cost, and Stores General 

Correspondence Files. Correspondence files of 

units responsible for plant, cost, and stores 

accounting operations. 

Destroy when 3 years old. GRS 8 Item 1 

6. Stores Accounting Files. Stores accounting 

returns and reports. 

Destroy when 3 years old. GRS 8 Item 3 

7. Plant Accounting Files. Plant account cards and 

ledgers, other than those pertaining to structures. 

[NOTE: Plant accounting cards and ledgers 

pertaining to structures are not covered under the 

GRS. Agencies must schedule these records.] 

Destroy 3 years after item is 

withdrawn from plant account. 

GRS 8 Item 5 

8. Stores Invoice Files. Invoices or equivalent 

papers used for stores accounting purposes. 

Destroy when 3 years old. GRS 8 Item 2 

9. Stores Accounting Background Files. Work 

papers used in accumulating stores accounting 

data. 

Destroy when 2 years old. GRS 8 Item 4 

10. Requisition Files. Documents showing evidence 

of requisition, issue, delivery, and receipt of 

supplies, equipment, and services. 

Destroy when 2 years after 

completion or cancellation of 

requisition. 

GRS 3 Item 8(a) 

11. Depot Requisition Files. Documents maintained 

by the FAA Depot. 

 

a. Requisition files consisting of procurement 

request forms. 

Destroy 2 years after 

completion or cancellation of 

request. 

GRS 3 Item 3 

b. Requisition and shipping files. Destroy when 6 months old. GRS 3 Item 3 

12. Depot Voucher Files. Debit vouchers, invoices, 

packing slips, shipment receipts, and related 

registers, maintained by the FAA Depot. 

Destroy when 6 years 3 

months old. 

GRS 6 Item 1 

13. Employee Property Issue Files. Documents, 

including card files, showing property and 

equipment charged out to personnel, including 

employee receipts. 

Destroy 6 months after item 

is returned. 

II-NNA-1017 Item 198 

Approved 7/13/54 

14. Property Record Receipt Files. Copies of 

purchase orders maintained as regional property 

record receipts. 

Destroy when 2 years old. GRS 8 Item 2 

15. Field Supply and Equipment Files. Vouchers, 

purchase orders, copies of vendors bills, 

memorandum copies of bills of lading, and other 

documents pertaining to the acquisition, transfer, 

and disposal of equipment and supplies 

maintained by air traffic field facilities, aviation 

safety district offices, airport district offices, and 

airway facilities flight standards field office. 

 
08/29/01 1350.15C 

137 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Records relating to equipment transactions. Destroy 2 years after 

equipment is released from 

district office. 

NC1-237-79-2 Item 1 

Approved 2/8/79 

b. Records relating to supply transactions. Destroy when 2 years old. II-NNA-912 Item 1(a) 

Approved 6/11/54 

c. Work order cost sheets pertaining to the 

construction, modification, or dismantling of 

equipment and facilities. 

Destroy after work is 

completed. 

II-NNA-1306 Item 14 

Approved 8/10/54 

16. Project Materials Files. Correspondence, 

reports, and other documents accumulated by the 

FAA Depot relating to the receipt, custody, 

shipment, modification, testing, repairing, and 

reconditioning of materiel, parts, and other 

components used in the establishment and 

maintenance of aids to air navigation. 

 

a. General correspondence files. Destroy when 3 years old. GRS 8 Item 1 

b. Stock control card files. Destroy 3 years after card is 

completed or stock item 

obsolete. 

GRS 8 Item 2 

c. Washington purchase order or equivalent. Destroy when 5 years old. GRS 8 Item 2 

d. Aeronautical Center purchase order file, or 

equivalent. 

Destroy when 3 years old. GRS 8 Item 2 

e. Monthly work order progress charts. Destroy when 5 years old. II-NNA-752 Item 18 

Approved 6/11/54 

f. Project complement charts. Destroy 5 years after chart is 

completed. 

II-NNA-752 Item 19 

Approved 6/11/54 

g. Drawings and specifications of construction 

equipment. 

Destroy when no longer 

required for current 

operations. 

Nonrecord 

17. Provisioning Files. Documents maintained by 

the FAA Depot in provisioning actions required to 

support end items of materiel. 

 

a. Provisioning case files. Retain for life cycle of 

equipment to which 

applicable. Transfer to FRC

1 year after end of life cycle. 

Destroy when 5 years old. 

N1-237-86-1 Item 1 

Approved 3/26/86 
1350.15C 08/29/01 

138 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Replaceable parts lists. Retain for life cycle of 

equipment to which 

applicable. Transfer to FRC

1 year after end of life cycle. 

Destroy when 5 years old. 

N1-237-86-1 Item 2 

Approved 3/26/86 

4620 USE AND REPLACEMENT STANDARDS 

 OPR Action needed to 

request disposition 

authority. 

4622 NAME PLATES 

 OPR Action needed to 

request disposition 

authority. 

4630 INVENTORY MANAGEMENT 

Inventory Files. Documents maintained to provide 

replenishment, stock control, and property 

maintenance data. 

 

a. Inventory lists. 

b. Annual inventories. Destroy 2 years from date of 

list. 

GRS 3 Item 9(a) 

c. Inventory cards. Destroy 2 years after; 1) 

discontinuance of item, 2) 

stock balance is transferred to 

new card or recorded under a 

new classification, or 3) 

equipment is removed from 

agency control. 

GRS 3 Item 9(b) 

d. Report of survey files and other papers used 

for adjustment of inventory records. 

Destroy 2 years after date of 

survey or date of posting 

medium. 

GRS 3 Item 9(c) 

4631 INVENTORY MANAGEMENT, PROPERTY 

TRANSFER 

 OPR Action needed to 

request disposition 

authority. 

4633 PHYSICAL INVENTORY 

 OPR Action needed to 

request disposition 

authority. 

4635 CONTRACTOR INVENTORY 

 OPR Action needed to 

request disposition 

authority. 

4640 SURVEY AND ADJUSTMENTS 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

139 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4650 LOGISTICS SYSTEMS AND 

ACCOUNTABILITY 

 

1. Personal Property In-Use Accountability Files. 

Documents accumulated by property 

accountability officers and property custodians in 

the management, accountability, and physical 

control of personal property in-use in the agency. 

 

a. Detail property record (card, tape, printout, 

log, etc.) reflecting physical and financial 

characteristics of personal property in use. 

Destroy after disposal of 

related property or its transfer 

to other accountability. 

II-NNA-1017 Item 193 

Approved 7/13/54 

b. Code sheets, punch cards and other media 

used merely for transmitting data to tape. 

Destroy or delete when 2 

years old, or 2 years after the 

date of the last entry, 

whichever is applicable. 

GRS 23 Item 8 

2. Master Project Materiel Case Files. Documents 

accumulated by regional Logistics Divisions in the 

management and control of project materiel 

required in the establishment and modification of 

facilities in the National Airspace System. 

Destroy 1 year after project 

has been capitalized. 

II-NNA-1017 Item 119 

Approved 7/13/54 

4660 REAL PROPERTY MANAGEMENT 

1. Cartographic Records Prepared During 

Intermediate Stages of Publication. Scribed 

plastic sheets, color separation sheets, 

composites prepared as a step in the making of 

color separation sheets, photographic negatives, 

glass plate negatives, enlargements or reductions, 

color pulls, proof copies subject to final revision, 

"correction file" maps annotated to show 

corrections to be incorporated into the next edition 

of the published map, and similar items whose 

informational content is duplicated by the final 

published map. 

Destroy when no longer 

needed for revision.

GRS 17 Item 1 

2. Architectural Drawings of Temporary 

Structures and Buildings or of Buildings Not 

Critical to the Mission of the Agency. Drawings of 

structures and buildings such as telephone and 

electric lines, storage sheds, parking lots, and 

comfort stations.

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 3 
1350.15C 08/29/01 

140 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

3. Contract Negotiation Drawings. Drawings 

prepared during contract negotiation for buildings 

or objects lacking historical, architectural, or 

technological significance; drawings related to 

electrical, plumbing, heating, or air conditioning 

projects; or drawings superseded by final 

working/as built drawings. 

Destroy when the final 

working/as-built drawings 

have been produced. 

GRS 17 Item 5 

4. Space Assignment Plans. Outline floor plans 

indicating occupancy of a building.

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 6 

5. Engineering Drawings of Routine Minor Parts. 

Drawings of such objects as fasteners, nuts, bolts, 

wires, screws, nails, pipe fittings, brackets, struts, 

plates, and beams. Applies only to those 

drawings that are filed separately or if readily 

separable from a larger file. 

Destroy when superseded, or 

after the structure or object 

has been retired from service. 

GRS 17 Item 8 

6. Drawings Reflecting Minor Modifications. 

Repetitive engineering drawings showing minor 

modifications made during research and 

development, and superseded by final drawings. 

Applies only to those drawings that are filed 

separately or if readily separable from a larger file. 

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 9 

7. Paint Plans and Samples. Plans and paint 

samples for painting all areas of buildings lacking 

historical, architectural, or technological 

significance and plans and samples for painting 

appliances, elevators, and other mechanical parts 

of buildings. [NOTE: Paint plans and samples for 

the interior and exterior walls of buildings 

significant for historical, architectural, or 

technological reasons are not disposable under 

this item and must be scheduled by submitting a 

Standard Form (SF) 115 to NARA.] 

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 10 

8. Drawings of Electrical, Plumbing, Heating, or 

Air Conditioning Systems. 

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 4 

4665 SPACE MANAGEMENT 

1. General Correspondence Files. Consists of 

correspondence, reports, and related papers 

documenting space management activities 

EXCLUDING record files described elsewhere 

below.

Destroy when 2 years old GRS 11 Item 1 

2. Space and Buildings Maintenance Files. 

Documents relating to the acquisition, allocation, 

utilization, and release of space, and related 

matters. 

 
08/29/01 1350.15C 

141 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Building plan files and related records utilized 

in space planning, assignment, and 

adjustment. 

Destroy 2 years after 

termination of assignment, 

when lease is canceled, or 

when plans are superseded 

or obsolete. 

GRS 11 Item 2(a) 

b. Agency Reports to GSA Destroy when 2 years old. GRS 11 Item 2(b)(1) 

c. Copies in subordinate reporting units and 

related work papers. 

Destroy when 1 year old. GRS 11 Item 2(b)(2) 

d. Requests for building and equipment 

maintenance services, excluding fiscal copies. 

Destroy 3 months after work 

is performed or requisition 

canceled. 

GRS 11 Item 5 

e. Rental questionnaire files relating to 

occupancy and rental of Government-owned 

buildings. 

Destroy questionnaires 2 

years after being superseded; 

Destroy related 

correspondence after 3 years. 

GRS 11 Item 2(a) 

3. Cartographic Records Prepared During 

Intermediate Stages of Publication. Scribed 

plastic sheets, color separation sheets, 

composites prepared as a step in the making of 

color separation sheets, photographic negatives, 

glass plate negatives, enlargements or reductions, 

color pulls, proof copies subject to final revision, 

"correction file" maps annotated to show 

corrections to be incorporated into the next edition 

of the published map, and similar items whose 

informational content is duplicated by the final 

published map. 

Destroy when no longer 

needed for revision.

GRS 17 Item 1 

4. Architectural Drawings of Temporary 

Structures and Buildings or of Buildings Not 

Critical to the Mission of the Agency. Drawings of 

structures and buildings such as telephone and 

electric lines, storage sheds, parking lots, and 

comfort stations.

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 3 

5. Contract Negotiation Drawings. Drawings 

prepared during contract negotiation for buildings 

or objects lacking historical, architectural, or 

technological significance; drawings related to 

electrical, plumbing, heating, or air conditioning 

projects; or drawings superseded by final 

working/as built drawings. 

Destroy when the final 

working/as-built drawings 

have been produced. 

GRS 17 Item 5 

6. Space Assignment Plans. Outline floor plans 

indicating occupancy of a building.

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 6 
1350.15C 08/29/01 

142 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

7. Engineering Drawings of Routine Minor Parts. 

Drawings of such objects as fasteners, nuts, bolts, 

wires, screws, nails, pipe fittings, brackets, struts, 

plates, and beams. Applies only to those 

drawings that are filed separately or if readily 

separable from a larger file. 

Destroy when superseded, or 

after the structure or object 

has been retired from service. 

GRS 17 Item 8 

8. Drawings Reflecting Minor Modifications. 

Repetitive engineering drawings showing minor 

modifications made during research and 

development, and superseded by final drawings. 

Applies only to those drawings that are filed 

separately or if readily separable from a larger file. 

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 9 

9. Paint Plans and Samples. Plans and paint 

samples for painting all areas of buildings lacking 

historical, architectural, or technological 

significance and plans and samples for painting 

appliances, elevators, and other mechanical parts 

of buildings. [NOTE: Paint plans and samples for 

the interior and exterior walls of buildings 

significant for historical, architectural, or 

technological reasons are not disposable under 

this item and must be scheduled by submitting a 

Standard Form (SF) 115 to NARA.] 

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 10 

10. Drawings of Electrical, Plumbing, Heating, or 

Air Conditioning Systems. 

Destroy when superseded or 

after the structure or object 

has been retired from service. 

GRS 17 Item 4 

4670 MOTOR VEHICLE MANAGEMENT 

1. General Correspondence Files consists of 

correspondence, reports, and related papers 

documenting motor vehicle management activities 

EXCLUDING record files described elsewhere 

below.

Destroy when 2 years old GRS 10 Item 1 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 
08/29/01 1350.15C 

143 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 10 Item 8(a) 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 10 Item 8(b) 

3. Motor Vehicle Management Files. Documents 

relating to the management, operation, and 

maintenance of motor vehicles. 

 

a. Motor vehicle operating files. Destroy when 3 months old. GRS 10 Item 2(a) 

b. Motor vehicle maintenance files. Destroy when 1 year old. GRS 10 Item 2(b) 

c. Motor vehicle ledger and work sheets 

providing cost and expense data. 

Destroy 3 years after 

discontinuance of ledger or 

date of worksheet. 

GRS 10 Item 3 

d. Motor vehicle report files (other than accident, 

operating, and maintenance reports). 

Destroy 3 years after date of 

report. 

GRS 10 Item 4 

e. Motor vehicle accident files maintained by 

transportation offices. 

Destroy 6 years after case is 

closed. 

GRS 10 Item 5 

f. Vehicle release and transfer files. Destroy 4 years after vehicle 

leaves agency custody. 

GRS 10 Item 6 

g. Motor vehicle operator's files. Includes 

driver's test, authorizations to use vehicles, 

safe driver's award, and related 

correspondence. 

Destroy 3 years after 

separation of employee or 3 

years after recession of 

authorization to operate 

government-owned vehicle, 

whichever is earlier. 

GRS 10 Item 7 

4680 PROPERTY REPORTING ANALYSIS 

 OPR Action needed to 

request disposition 

authority. 

4700 MATERIEL RECEIPT, STORAGE, AND 

ISSUE 

 OPR Action needed to 

request disposition 

authority. 

4714 OFFICE SUPPLIES 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

144 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

4730 HANDLING MATERIEL 

 OPR Action needed to 

request disposition 

authority 

4770 TRAFFIC MANAGEMENT 

1. Bill of Lading Files. Government and 

commercial bills of lading and supporting papers 

maintained by transportation units. 

 

a. Issuing office. Destroy 6 years after period 

of account. 

GRS 9 Item 1(c) 

b. All others. Destroy when 1 year old. Nonrecord 

4800 UTILIZATION AND DISPOSAL 

(PERSONAL PROPERTY) 

 

1. General Correspondence Files. 

Correspondence, reports, and related documents 

pertaining to the administration and operation of 

activities dealing with the redistribution and 

disposal of excess and surplus property, 

EXCLUDING files described elsewhere below. 

Destroy when 2 years old. GRS 4 Item 1 

2. Surplus Property Case Files. Case files on 

sales of surplus personal property, comprising 

invitations, bids, acceptances, lists of materials, 

evidence of sales, and related correspondence. 

a. Transactions of more than $25,000. Destroy 6 years after final 

payment. 

GRS 4 Item 3(a) 

b. Transactions of $25,000 or less. Destroy 3 years after final 

payment.

GRS 4 Item 3(b) 
08/29/01 1350.15C 

145 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

3. Real Property Files. Records necessary or 

convenient for the use of real property sold, 

donated, or traded to non-Federal ownership, 

including, if pertinent as determined by the 

releasing agency, site maps and surveys, plot 

plans, architect's sketches, working diagrams, 

preliminary drawings, blueprints, master tracings, 

utility outlet plans, equipment location plans, 

specifications, construction progress photographs, 

inspection reports, building and equipment 

management and maintenance records, 

allowance lists as well as duplicate copies of title 

papers, provided (a) that the records can be 

segregated without harm to other documents of 

enduring value, (b) that no responsibility attaches 

to the Government because of disagreement 

between the transferred documents and the 

physical condition of the property at the time of 

conveyance, and (c) that if the property is released 

for historical use or purpose the user agrees to 

retain them and return them to the Federal 

Government immediately upon the discontinuance 

of its use for historical purposes. 

Transfer to new custodian 

upon completion of sale, 

trade, donation proceedings, 

or acceptance of purchase 

money mortgage.

GRS 4 Item 4 

4830 EXCESS PROPERTY REPORTING 

1. Reports of Excess Personal Property. Destroy when 3 years old. GRS 4 Item 2 

2. Reports of Excess Real Property Destroy 1 year after disposal 

of property.

NC-174-163 Item 7 

Approved 3/29/74 

4900 PERSONAL SERVICES 

 OPR Action needed to 

request disposition 

authority. 

4910 COMMISSARY 

 OPR Action needed to 

request disposition 

authority. 

4920 MESSING 

 OPR Action needed to 

request disposition 

authority. 

4930 HOUSING 

1. Housing General Correspondence Files. 

Correspondence files pertaining to the 

maintenance and management of housing 

projects. 

Destroy when 2 years old. GRS 15 Item 1 
1350.15C 08/29/01 

146 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

 

a. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 15 Item 3 

b. Copies used for dissemination, revision, or 

updating that are maintained in addition to the 

recordkeeping copy.

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 15 Item 3 

3. Housing Maintenance and Repair Files. 

Maintenance and repair records for individual 

units. 

 

a. Summary card or ledger record. Destroy 3 fiscal years 

following close of fiscal year 

in which unit is closed to 

tenancy or leaves agency 

control. 

GRS 15 Item 2(a) 

b. Work orders, requisitions, and related papers 

involved in repair and maintenance work. 

Destroy 3 fiscal years 

following close of fiscal year 

in which work is done. 

GRS 15 Item 2(b) 

4. Housing Management Files. Reports pertaining 

to housing management, including expenditure, 

survey, collection, and other statistical and 

narrative data. 

Destroy when 2 years old. GRS 15 Item 3 

5. Housing Lease Files. Copies of leases, 

renewals, termination notices, and related 

documents. 

Destroy 3 fiscal years 

following close of fiscal year 

in which (a) lease 

termination, lapse, or 

cancellation occurs, or (b) 

litigation is concluded, 

whichever is later 

GRS 15 Item 4 

6. Housing Assignment and Vacancy Card Files. 

a. Individual tenant cards. Destroy when tenant vacates 

unit. 

GRS 15 Item 5(a) 
08/29/01 1350.15C 

147 

Item 

No. 

Title and Description of Records

(All Records Series are temporary except where indicated) Disposition Authority 

b. Individual housing unit cards. Destroy 3 fiscal years after 

close of fiscal year in which 

unit is closed to tenancy or 

leaves agency control. 

GRS 15 Item 5(b) 

7. Housing Inventory Files. Furnishing inventory 

files, pertaining to items included in furnished 

units. 

Destroy 3 fiscal years after 

close of fiscal year in which 

inventory is superseded. 

GRS 15 Item 6 

8. Housing Application Files (other than copies in 

lease files). 

 

a. Rejected application files. Destroy 1 year from date of 

rejection. 

GRS 15 Item 7(a) 

b. All others. Destroy when 2 years old. GRS 15 Item 7(b) 

4940 LAUNDRY AND DOMESTIC SERVICES 

 OPR Action needed to 

request disposition 

authority. 

4950 CONCESSIONS 

 OPR Action needed to 

request disposition 

authority. 

4960 SUPPORTING SHOP SERVICES 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

148 

CHAPTER 8. AIRPORTS, LAUNCHING, AND LANDING FACILITIES 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

5000 AIRPORTS - GENERAL 

 The records described below relate to the administration of programs promoting the development of a national 

system of public airports. These include airports systems planning; administration of the Federal Aid Airport 

Program; conveyance of land for public airport purpose; providing standards for design, construction, 

maintenance, and ground safety at civil airports; and related activities. 

1. General Correspondence Files. Routine correspondence, reports, and related materials relating to the 

planning, coordination, and establishment of a national system of civil airports; developing a national airport 

plan; granting Federal funds to airport sponsors; transfer of public lands for airport purposes; review of claims 

for repair of public airports damaged by Federal agencies; enforcing compliance with laws and regulations 

affecting airports constructed with Federal funds; compilation of airport data; and development of standards 

for airport planning, design, construction, and maintenance; but EXCLUDING files described elsewhere in this 

paragraph. 

a. Office of the Associate Administrator for 

Airports. 

Transfer to FRC when 4 

years old. Destroy when 20 

years old. 

NC1-237-77-3 Item 39 

Approved 12/2/77 

b. Regional Airports Divisions. Transfer to FRC when 4 

years old. Destroy when 20 

years old. 

NC1-237-77-3 Item 39 

Approved 12/2/77 

c. Airports District Offices. Destroy when 4 years old. NC1-237-77-3 Item 39 

Approved 12/2/77 

2. Military Utilization of Civil Airports Files. 

Routine correspondence, reports, and other 

documents relating to military and joint civilmilitary use of public airports, not filed in airport 

project files (item 5100). 

 

a. Office of the Associate Administrator for 

Airports. 

Transfer to FRC when 10 

years old. Destroy when 20 

years old. 

NC1-237-77-3 Item 40 

Approved 12/2/77 

b. Regional Airports Divisions. Destroy 5 years after 

restoration and claims related 

to military use at the individual 

location have been settled. 

NC1-237-77-3 Item 40 

Approved 12/2/77 

c. Airports District Offices. Destroy 5 years after 

restoration and claims related 

to military use at the individual 

location have been settled. 

NC1-237-77-3 Item 40 

Approved 12/2/77 

3. Special Airport Program and Project Files. 

Correspondence, reports, and related data 

pertaining to special subjects such as fog 

intensity diversion operations and air marking, 

maintained by airports district offices. 

Destroy when 10 years old. II-NNA-912 Item 10 

Approved 6/11/54 
08/29/01 1350.15C 

149 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

4. State Files. Case files, arranged by state, 

maintained by airport district offices, relating to 

airports under their jurisdiction. Includes 

correspondence; construction progress reports; 

inspection and test reports on aircraft, runways, 

and buildings; flight landing and take-off patterns 

with related instructions; photographs and 

blueprints of airport structures and facilities; and 

related materials. 

 

a. Case files without zoning ordinances. Destroy closed case files 

when 4 years old. 

237-78-4 Item 1 

Approved 6/30/78 

b. Case files with zoning ordinances. Destroy when superseded. 237-78-4 Item 1 

Approved 6/30/78 

5010 FACILITY RECORDS 

1. Airport Master Files. Documents relating to 

facilities at civil airports in the United States and 

its possessions, including FAA Form 5010-1, 

Airport Master Record, FAA Form 5010-2, 

Landing Facility Information Request, or 

equivalents, and related materials. 

 

a. Case files maintained by Office of Airports 

Programs. 

Transfer closed case files to 

Defense Mapping Agency 

Aerospace Center after 

airport (other than those with 

Federal agreements) is in 

abandonment status for 3 

years, for scheduling by 

Defense Mapping Agency. 

NC1-237-77-3 Item 41 

Approved 12/2/77 

b. Regional Airport Divisions. Destroy FAA Form 5010-1 

and related correspondence 

and reports when superseded 

by current form. Destroy 

instructions pertaining to the 

preparation of FAA Form 

5010-1 when superseded or 

canceled. 

NC1-237-77-3 Item 41 

Approved 12/2/77 

c. Airports District Offices. Destroy 3 years after airport 

is abandoned, or no longer 

required for current 

operations. 

NC1-237-77-3 Item 41 

Approved 12/2/77 

d. All others. Destroy FAA Form 5010-1 

when superseded or no 

longer required for current 

operations, whichever is 

earlier. 

II-NNA-1017 Item 31 

Approved 7/13/54 
1350.15C 08/29/01 

150 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

2. Airport Facility Statistical Files. Statistical 

summaries and studies prepared from machine 

tabulations of airport facilities data. 

 

a. Master location list of airports and special 

studies and summaries. 

Destroy when superseded. NC1-237-77-3 Item 42 

Approved 12/2/77 

b. Periodic tabulations summarized or published 

in FAA publications. 

Destroy when 1 year old. II-NNA-1268 Item 22(c) 

Approved 8/4/54 

3. Airport Identification Files. Files containing 

summary data on airports and airport facilities. 

Destroy files on airports 

(other than Federal 

agreement airports) 3 years 

after being placed in 

abandonment status. 

NC1-237-77-3 Item 43 

Approved 12/2/77 

5030 SYSTEM PLANNING 

1. Airport Traffic Files. Card files showing 

enplaned airline traffic, by airport; total 

employees, departures of passengers, mail, 

express, and freight, by city; and traffic load, by 

airlines. 

Destroy when 10 years old. II-NNA-1268 Item 20 

Approved 8/4/54 

2. Airports Economic Studies and Publications 

Files. Studies made in formulation of economic 

criteria of community needs and analysis of 

community requirements for establishing airport 

facility priorities. 

 

a. Record copy of publications and background 

material for unpublished studies. 

Destroy when 10 years old. NC1-237-77-3 Item 44 

Approved 12/2/77 

b. Background material of publications. Destroy when 10 years old. NC1-237-77-3 Item 44 

Approved 12/2/77 

3. City Summary and Economic Analysis Files. Destroy when 10 years old. NC1-237-77-3 Item 45 

Approved 12/2/77 

5040 AVIATION REQUIREMENTS 

 OPR Action needed to 

request disposition 

authority. 

5050 ENVIRONMENTAL PLANNING 
08/29/01 1350.15C 

151 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

1. Draft and Final Section 102(2)(C) 

Environmental Impact Statements (EIS), 

Finding of No Significant Impact FONSI), and 

Section 4(f) Project Files. Project files on 

approved airport projects consisting of the abovementioned impact statements and all related 

correspondence and documents and project files 

for noise compatibility planning under the Aviation 

Safety and Noise Abatement Act and Federal 

Aviation Regulations Part 150. 

 

a. Office of Airport Planning and Programming. 

 (1) Approved EIS or FONSI proposed 

actions. 

Transfer closed files to FRC 

3 years after FAA has 

approved the EIS or FONSI 

for proposed action. Destroy 

when 13 years old. 

NC1-237-77-3 Item 

46(a) 

Approved 12/2/77 

 (2) Controversial projects. Transfer closed files to FRC 

3 years after all litigation has 

been resolved. 

Destroy when 13 years old. 

NC1-237-77-3 Item 

46(a) 

Approved 12/2/77 

 (3) EIS or FONSI prepared for future 

projects that will be evaluated and are 

intended to have a written reevaluation 

action applied. 

Transfer closed files to FRC 

after administrative actions 

have been taken on the last 

projects. Destroy when 10 

years old. 

NC1-237-77-3 Item 

46(a) 

Approved 12/2/77 

 (4) FAR Part 150 files. Transfer to FRC 10 years 

after the Noise Compatibility 

Program (NCP) has been 

approved. FRC to Destroy 

10 years after receipt. 

NC1-237-77-3 Item 

46(a) 

Approved 12/2/77 

b. Regional Airports Divisions/Airports District 

Offices. 

 

 (1) Constructed or completed EIS or FONSI 

projects. 

Transfer closed files to FRC 

when the project or projects 

for which the EIS or FONSI 

was prepared are constructed 

or completed, including 

Federal funding. 

Destroy when 10 years old. 

NC1-237-77-3 Item 

46(b) 

Approved 12/2/77 

 (2) EIS or FONSI prepared for future 

projects for which a prior approval 

affirmation action was intended. 

Transfer to FRC after the last 

project is federally funded and 

completed. Destroy when 10 

years old. 

NC1-237-77-3 Item 

46(b) 

Approved 12/2/77 
1350.15C 08/29/01 

152 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

5060 DESIGN AND PLANNING OF AIRPORTS 

 OPR Action needed to 

request disposition 

authority. 

5070 INTERGOVERNMENTAL RELATIONS 

 OPR Action needed to 

request disposition 

authority. 

5090 NATIONAL INTEGRATED AIRPORTS 

SYSTEM PLAN 

 

National Airport Plan Data Files. Documents, such 

as state data sheets and related forms, used in the 

development of national airport plans and 

requirements. 

 

a. Office of the Associate Administrator for 

Airports. 

Destruction not authorized. Revalidation required 

b. Regional Airports Division Offices. Destruction not authorized. Revalidation required 

c. Airports District Offices. Destruction not authorized. Revalidation required 

5100 FEDERAL-AID AIRPORT 

PROGRAM/AIRPORT DEVELOPMENT 

AID PROGRAM/AIRPORT 

IMPROVEMENT PROGRAM 

 

1. Airport Project Case Files. Case files on airport 

projects affected by agreements with the Federal 

Government under the Airport Development Aid 

Program (ADAP) and the Federal-Aid Airport 

Program (FAAP), consisting of programming 

documents, project applications, inspection 

reports, sponsor assurances, cost estimates, 

grant agreements, correspondence, and related 

documents. 

 

a. Office of the Associate Administrator for 

Airports. 

Transfer closed case files to 

FRC when financially 

completed. Destroy when 5 

years old. 

NC1-237-79-3 Item 5 

Approved 11/14/79 

b. Regional Airports Division/Airports District 

Offices. 

Maintain 1 copy of project 

case files in either the 

regional Airports Division or 

Airports District Offices. 

Transfer to FRC when 

financially completed. 

Destroy when 20 years old. 

NC1-237-79-3 Item 5 

Approved 11/14/79 
08/29/01 1350.15C 

153 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

2. Airport Project Plan Files. Preliminary, 

approved, and as-constructed plans maintained 

by regional Airports Divisions or Airports District 

Offices. 

 

a. Preliminary plans. Destroy upon receipt of 

approved construction plans. 

NC1-237-79-3 Item 6 

Approved 11/14/79 

b. Approved construction plan. Destroy upon receipt of as 

constructed plans. 

NC1-237-79-3 Item 6 

Approved 11/14/79 

c. As-constructed plans. 

 (1) Plans not microfilmed. Transfer to FRC when 

volume warrants. Destroy 50 

years after financial 

completion of the project or 

sooner if as-constructed plans 

for subsequent projects 

include all modifications. 

NC1-237-79-3 Item 6 

Approved 11/14/79 

 (2) If microfilmed: 

 (a) Original records. 

Microfilm in accordance with 36 CFR 

1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-79-3 Item 6 

Approved 11/14/79 

 (b) Microfilm of original records. Transfer to FRC when 

volume warrants. Destroy 50 

years after financial 

completion of the project or 

sooner if as-constructed plans 

for subsequent projects 

include all modifications. 

NC1-237-79-3 Item 6 

Approved 11/14/79 

3. Airport Drawings/Layout Plans. Documents 

maintained by region/airports district offices 

showing boundaries and facilities at FAAP/ADAP 

funded airports. 

 

a. Plans not microfilmed. Transfer to FRC when 

volume warrants. Destroy 50 

years after financial 

completion of the project or 

sooner if as-constructed plans 

for subsequent projects 

include all modifications. 

NC1-237-77-4 Item 

1(b)(2) 

Approved 4/7/77 

b. If microfilmed: 

c. Original records. 

Microfilm in accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-77-4 Item 

1(b)(2) 

Approved 4/7/77 
1350.15C 08/29/01 

154 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

d. Microfilm of original records. Transfer to FRC when 

volume warrants. Destroy 50 

years after financial 

completion of the project. 

NC1-237-77-4 Item 

1(b)(2) 

Approved 4/7/77 

4. Airport Project Specification Files. 

Specifications for the design and construction of 

ADAP projects maintained by the regional airport 

divisions or airports district offices. 

Destroy when project is 

financially completed. 

NC1-237-77-4 Item 4 

Approved 4/7/77 

5. ADAP Program Control Records. Program 

control records consisting of ledger forms 

maintained by Headquarters and Regional 

Airports Offices. 

 

a. Headquarters. Destroy 1 year after financial 

completion of all projects in a 

program. 

N1-237-86-2 Item 1 

Approved 4/16/86 

b. Regions. Destroy 3 years after 

financial completion of all 

projects in a program. 

N1-237-86-2 Item 1 

Approved 4/16/86 

6. Unprogrammed Airport Project Files. 

Correspondence relating to proposed projects for 

which no funds were allocated. 

Destroy when 3 years old. NN-173-174 Item 2 

Approved 3/29/73 

7. Headquarters FAAP/ADAP Fund Control 

Records. Documents relating to the financial 

status of airport grant-in-aid projects, including 

the control and apportionment of funds to 

regions. 

 

a. Card records, ADAP, AS Form 5100-2, 

FAAP, FAA 1973, or equivalent, summarizing 

actions on each airport under FAAP/ADAP. 

Destroy 50 years after 

financial completion of 

program. 

NC1-237-79-3 Item 8 

Approved 11/14/79 

b. Request for changes in allotment and suballotment. 

Destroy 3 years after 

program is completed. 

NC1-237-79-3 Item 8 

Approved 11/14/79 

5150 SURPLUS AIRPORT PROPERTY 

DISPOSAL PROGRAM 

 

1. Surplus Airport Property Files. Case files 

relating to the disposal of surplus Government 

airports and airport facilities and equipment, 

containing declarations, surveys, deeds, 

agreements, leases, charts, compliance reports, 

and related correspondence. 

 
08/29/01 1350.15C 

155 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

a. Office of the Associate Administrator for 

Airports. 

Transfer closed case files to 

FRC when volume warrants. 

Destroy when land reverts to 

Federal Government and all 

related Federal obligations 

are settled or canceled. 

NC1-237-77-3 Item 48 

Approved 12/2/77 

b. Regional Airports Divisions. Screen annually and Destroy 

material of expired temporary 

value, such as duplicate 

copies, transmittals, and 

expired leases. Transfer

skeleton file of basic 

documents and compliance 

enforcement records to FRC 

when the volume warrants. 

Destroy when land reverts to 

the Federal Government and 

all related Federal obligations 

are settled or canceled. 

NC1-237-77-3 Item 48 

Approved 12/2/77 

c. Airports District Offices. 

 (1) Surplus real property files Destroy 6 years after final 

payment for items over 

$25,000. Destroy 3 years 

after final payment for items 

of $25,000 or less.

GRS 4 Item 3 

 (2) Donable surplus personal property files. Transfer to new custodian 

upon completion of sale, 

trade, donation proceedings, 

or acceptance of purchase 

money mortgage.

GRS 4 Item 4 

2. Electronic Mail and Word Processing System 

Copies. Electronic copies of records that are 

created on electronic mail and word processing 

systems and used solely to generate a 

recordkeeping copy of the records covered by the 

other items in this schedule. Also includes 

electronic copies of records created on electronic 

mail and word processing systems that are 

maintained for updating, revision, or 

dissemination. 

c. Copies that have no further administrative 

value after the recordkeeping copy is made. 

Includes copies maintained by individuals in 

personal files, personal electronic mail 

directories, or other personal directories on 

hard disk or network drives, and copies on 

shared network drives that are used only to 

produce the recordkeeping copy. 

Destroy/delete within 180 

days after the recordkeeping 

copy has been produced. 

GRS 4 Item 5 
1350.15C 08/29/01 

156 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

d. Copies used for dissemination, revision, or 

updating that are maintained in addition to 

the recordkeeping copy. 

Destroy/delete when 

dissemination, revision, or 

updating is completed. 

GRS 4 Item 5 

5170 TRANSFER OF LANDS UNDER SEC. 16 

AND SEC. 23 OF THE 

AIRPORT/AIRWAY DEVELOPMENT ACT 

OF 1970. 

 

 Federal Airport Act Section 16 and 23 files. Case 

files relating to transfers of Federal land to public 

agencies for use in connection with public airports. 

Transfer to FRC when 

volume warrants. Destroy 

when land reverts to Federal 

Government and all related 

Federal obligations are settled 

or canceled. 

NC1-237-77-3 Item 49 

Approved 12/2/77 

5190 COMPLIANCE ENFORCEMENT 

ACTIVITIES 

 

Compliance Enforcement Files. Case files relating 

to activities concerned with effecting compliance with 

laws, regulations, and agreements regarding airports 

sponsored under DLAND and DCLA programs (AP4). 

Transfer to FRC when 

volume warrants. Destroy 

when there is no longer any 

Federal obligations under 

programs administered by 

DOT and/or FAA. 

NC1-237-77-3 Item 49 

Approved 12/2/77 

5200 AIRPORT SAFETY 

Airport Obstruction Files. Correspondence and 

reports pertaining to hazards to air navigation 

maintained by airport district offices. 

Destroy when 5 years old. II-NNA-1017 Item 33 

Approved 7/13/54 

5210 AIRPORT SAFETY OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

5220 AIRPORT SAFETY EQUIPMENT AND 

FACILITIES 

 OPR Action needed to 

request disposition 

authority. 

5230 AIRPORT GROUND SAFETY 

 OPR Action needed to 

request disposition 

authority. 

5250 TERMINAL AREA COORDINATION OF 

AIRPORT/AIRSPACE MATTERS 

 OPR Action needed to 

request disposition 

authority. 

5260 CAB ROUTE PROCEEDINGS 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

157 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

5270 INTERNATIONAL AIRPORTS PROGRAM 

 OPR Action needed to 

request disposition 

authority. 

5280 AIRPORT CERTIFICATION 

 General Files. Correspondence, records, reports, 

etc., pertaining to program administration. Includes 

arrangement for airport inspections (but not the 

substance of the inspection), explanation and advice 

on certification matters in general (but not on the 

certification determination of a specific airport), fiscal 

programs, personnel management, etc. Also 

excludes program policy and guidance. 

 

a. Office of Associate Administrator of Airports. Transfer to FRC when 4 

years old. Destroy when 20 

years old. 

NC1-237-83-1 Item 4 

Approved 11/30/83 

b. Regional Airports Divisions. Transfer to FRC when 4 

years old. Destroy when 20 

years old. 

NC1-237-83-1 Item 4 

Approved 11/30/83 

c. Airport District Offices. Destroy when 4 years old. NC1-237-83-1 Item 4 

Approved 11/30/83 

5300 AIRPORT DESIGN, CONSTRUCTION, 

AND MAINTENANCE 

 

1. General Technical Correspondence Files. 

Documents relating to airport engineering, 

designing, paving, turfing, drainage, landscaping, 

architecture, zoning, and related subjects. 

 

a. Regional Airports Divisions. Destroy 5 years after notice 

of deactivation of airport. 

NC1-237-77-3 Item 51 

Approved 12/2/77 

b. Airports District Offices. Destroy when 3 years old. II-NNA-912 Item 9 

Approved 6/11/54 

2. Airport Management Files. Documents 

reflecting advisory and inspection activities with 

regard to airport management, planning, 

operations, and maintenance. 

Place files in inactive status 

every three years. Destroy 8 

years after being placed in 

inactive status. 

II-NNA-912 Item 5 

Approved 6/11/54 

3. Airport Site Investigation Files. Documents 

relating to the selection, investigation, and 

approval of airport sites, and to agreements 

between FAA and the Federal Highway 

Administration with regard to the use of highways 

in or adjacent to airports, maintained by airport 

district offices. 

Destroy closed files when 10 

years old. 

II-NNA-912 Item 14 

Approved 6/11/54 
1350.15C 08/29/01 

158 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

4. Drawings, Tracings, and Sketches. 

Aeronautical Navigational Chart (ANC) drawings, 

duplicate copies of tracings, drawings and 

sketches and preliminary drawings, all submitted 

to FAA by airport sponsors seeking Federal aid to 

build airports. 

Destroy 5 years after notice 

of deactivation of airports. 

NC1-237-77-3 Item 52 

Approved 12/2/77 

5. Wind Rose Charts. Charts showing wind trends 

for four- to eight-year periods prior to compilation, 

prepared from material received from the 

Weather Bureau. 

 

a. Record copy. Destroy 5 years after notice 

of deactivation of airport. 

NC1-237-77-3 Item 53 

Approved 12/2/77 

b. All others. Destroy when no longer 

needed for administrative 

operations. 

Nonrecord 

5310 AIRPORT MASTER PLANNING 

 OPR Action needed to 

request disposition 

authority. 

5320 AIRPORT DESIGN 

 OPR Action needed to 

request disposition 

authority. 

5325 INFLUENCE OF AIRCRAFT 

PERFORMANCE 

 OPR Action needed to 

request disposition 

authority. 

5330 AIRPORT LAYOUT AND 

CONFIGURATION 

 OPR Action needed to 

request disposition 

authority. 

5335 RUNWAY, TAXIWAY, AND APRON 

CHARACTERISTICS 

 OPR Action needed to 

request disposition 

authority. 

5340 AIRPORT VISUAL AIDS 

 OPR Action needed to 

request disposition 

authority. 

5345 AIRPORT LIGHTING SPECIFICATIONS 

1. Airport Lighting Specification Files. History 

file of specifications for airport lighting 

installations and equipment. 

Destroy 5 years after a 

specification becomes 

obsolete and the last 

installation made under the 

spec is dismantled. 

NN-173-174 Item 4 

Approved 3/29/73 
08/29/01 1350.15C 

159 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

2. Lighting Equipment Approval Files. 

Correspondence, reports, test data, and related 

documents pertaining to approvals of 

manufacturer's lighting equipment. 

Destroy 5 years after related 

equipment becomes obsolete 

and the last installation made 

under the approval is 

dismantled. 

NN-173-174 Item 5 

Approved 3/29/73 

5355 AIRPORT TERMINAL AREA FACILITIES 

Terminal Facilities Data Files. Correspondence 

and reports maintained by regional airports divisions, 

relating to gate and loading positions, and passenger 

and loading facilities. 

Destroy when 5 years old. II-NNA-1017 Item 28 

Approved 7/13/54 

5360 AIRPORT BUILDINGS 

 OPR Action needed to 

request disposition 

authority. 

5370 AIRPORT CONSTRUCTION 

 OPR Action needed to 

request disposition 

authority. 

5380 AIRPORT MAINTENANCE 

 OPR Action needed to 

request disposition 

authority. 

5390 HELIPORTS 

 OPR Action needed to 

request disposition 

authority. 

5395 SEAPLANE FACILITIES 

 OPR Action needed to 

request disposition 

authority. 

5400 FEDERALLY-OWNED OR OPERATED 

AIRPORTS 

 OPR Action needed to 

request disposition 

authority. 

5410 WAKE 

 OPR Action needed to 

request disposition 

authority. 

5420 GUAM 

 OPR Action needed to 

request disposition 

authority. 

5430 DULLES INTERNATIONAL 

 OPR Action needed to 

request disposition 

authority. 

5440 METROPOLITAN WASHINGTON 

AIRPORT 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

160 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated) Disposition Authority 

5450 FAA HEADQUARTERS HELIPAD 

 OPR Action needed to 

request disposition 

authority. 

5500 PASSENGER FACILITY CHARGE 

PROGRAM 

 OPR Action needed to 

request disposition 

authority. 

5600 COMMERCIAL SPACE LAUNCH SITE 

OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

5610 COMMERCIAL SPACE SYSTEM 

PLANNING 

 OPR Action needed to 

request disposition 

authority. 

5620 COMMERCIAL SPACE 

ENVIRONMENTAL PLANNING 

 OPR Action needed to 

request disposition 

authority. 

5630 NATIONAL LAUNCH SITE SYSTEM 

PLANNING 

 OPR Action needed to 

request disposition 

authority. 

5640 LAUNCH SITE DESIGN, 

CONSTRUCTION, AND MAINTENANCE 

 OPR Action needed to 

request disposition 

authority. 

5650 LAUNCH SITE LICENSING 

 OPR Action needed to 

request disposition 

authority. 

5660 LAUNCH SITE OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

5670 LAUNCH SITE COMPLIANCE 

MONITORING 

 OPR Action needed to 

request disposition 

authority. 

5900 PLANNING GRANT PROGRAM 

Withdrawn. 
08/29/01 1350.15C 

161 

CHAPTER 9. FACILITIES AND EQUIPMENT 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6000 AIRWAY FACILITIES 

 The records described in this paragraph relate to the construction, commissioning, installation, maintenance, 

inspection, and relocation of air navigation, air traffic control, and aeronautical communications systems, facilities, 

and equipment. 

1. General Correspondence Files. Routine correspondence, reports, and related documents accumulated in 

the administration and operation of programs for the survey, installation, construction, maintenance, and 

inspection of air navigation, air traffic control, and aeronautical communication facilities and equipment. 

Including documents relating to the determination of requirements for the procurement, manufacture, and 

distribution of equipment, but EXCLUDING files described elsewhere in this paragraph. 

a. Correspondence files of the agency office of 

primary interest and that portion of files of 

regional headquarters offices relating to the 

development of policies and standards in the 

management of assigned programs. 

Destroy when 5 years old. NC1-237-77-3 Item 

68(1) 

Approved 12/2/77 

b. Correspondence files of regional 

headquarters offices (other than that portion 

described in (a) above). 

Destroy when 5 years old. NC1-237-77-3 Item 

68(1) 

Approved 12/2/77 

c. Correspondence files of systems 

maintenance field offices relating to the 

inspection, repair, and servicing of facilities 

and equipment. 

Destroy when 2 years old. NC1-237-77-3 Item 

68(1) 

Approved 12/2/77 

2. Air Marking Program Files. Documents 

pertaining to providing visual ground markings to 

guide pilots of aircraft not equipped or unable to 

use electronic navigational aids. 

 

a. Agency office of primary interest. PERMANENT. Transfer to 

FRC when inactive. Offer to 

NARA 10 years later. 

NC1-237-77-3 Item 

68(2) 

Approved 12/2/77 

b. Regional headquarters offices. Destroy when 1 year old. NC1-237-77-3 Item 

68(2) 

Approved 12/2/77 

3. Facilities Establishment Files. Case files 

maintained by regional headquarters offices 

relating to the engineering, construction, and 

installation of facilities. 

 
1350.15C 08/29/01 

162 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Program case files. Destroy 5 years after the last 

facility of the type or types 

established under the 

program has been 

decommissioned provided 

there are no outstanding 

claims against the 

Government. 

NN-173-174 Item 6 

Approved 3/29/73 

b. Project case files. Destroy 5 years after 

decommissioning of related 

facility. 

NN-173-174 Item 6 

Approved 3/29/73 

c. Work order and cost data files. Destroy 5 years after 

decommissioning of the 

system involved. 

NN-173-174 Item 6 

Approved 3/29/73 

6005 EQUIPMENT INSTRUCTION BOOKSGENERAL 

 OPR Action needed to 

request disposition 

authority. 

6010 ESTABLISHMENT, MODERNIZATION, 

AND RELOCATION 

 

1. Overseas Planning Files. Correspondence, 

memorandums, reports, and related papers 

pertaining to the coordination of plans and 

policies for the establishment, development, 

improvement, and maintenance of air navigation 

facilities outside the continental United States. 

PERMANENT. Transfer to 

FRC when 5 years old. 

Offer to NARA when 15 years 

old. 

NC1-237-77-3 Item 69 

Approved 12/2/77 

2. Airport Engineering Planning Files. Case files 

pertaining to engineering, planning, and 

governing the construction of airports built by 

FAA in the U.S. (Not including the Washington 

Airport Project), its territories and possessions, 

and in foreign countries. Contains proposals 

(including plans and specifications), contracts, 

summary bids, physical and fiscal progress 

reports, change orders, notices to proceed, and 

related correspondence. 

Destroy 10 years after 

construction is completed. 

352-S207 Item 10 

Approved 2/5/52 

3. Facility Data Files. Documents containing data 

regarding location and type of facility maintained 

by FAA, used to provide control and planning 

information. 

 

a. Monthly tabulations. 

 (1) Agency office of primary interest. Destroy when 1 year old. 352-S207 Item 67 

Approved 2/5/52 

 (2) Regional headquarters offices. Destroy when superseded. Nonrecord 
08/29/01 1350.15C 

163 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Sector maps. Destroy when 1 year old. 352-S207 Item 68 

Approved 2/5/52 

c. Card files of proposed and current facilities. Destroy 4 years after facility 

is canceled. 

352-S207 Item 16 

Approved 2/5/52 

6011 F&E PLANNING AND PROGRAMMING 

 OPR Action needed to 

request disposition 

authority. 

6012 INSTALLATION PROCEDURES 

(GENERAL) 

 OPR Action needed to 

request disposition 

authority. 

6013 FACILITIES AND EQUIPMENT 

PLANNING 

 OPR Action needed to 

request disposition 

authority. 

6020 PROGRAMMING RECORDS 

1. Program Engineering Files. Case files 

pertaining to the assignment and scheduling of 

establishment projects, and the allocation of 

funds required, maintained by the agency office 

of primary interest, containing drawings, bids and 

specifications, copy of contract or lease, cost of 

estimates, data sheets, and correspondence 

regarding authorization for scheduling project and 

allocating funds. 

 

a. Facilities established for FAA. Destroy 4 years after facility 

is canceled. 

352-S207 Item 9 

Approved 2/5/52 

b. Facilities established for other agencies. Destroy 1 year after 

acceptance of facility or work 

by other agency. 

352-S207 Item 9 

Approved 2/5/52 

2. Test Data Files. Test date on equipment to 

determine compliance with procurement 

specifications. 

Destroy upon expiration of 

guarantee of equipment. 

352-S207 Item 26 

Approved 2/5/52 

3. F&E Project Files. Case files pertaining to F&E 

project assignments, fund allocations, 

adjustments of F&E programs, technical 

documentation, and project grouping and coding, 

maintained by regional headquarters offices. 

 

a. Correspondence with field-working parties, 

including work orders, installation 

instructions, permanent installation 

adjustments, and weekly progress reports, or 

equivalent. 

Destroy 1 year after 

decommissioning of facility. 

NC1-237-77-3 Item 70 

Approved 12/2/77 
1350.15C 08/29/01 

164 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Instructions and implementation 

correspondence to and from Washington 

offices. 

Destroy 2 years after 

decommissioning of facility. 

NC1-237-77-3 Item 70 

Approved 12/2/77 

4. Project Control Files. Card files maintained by 

regional headquarters offices for each assigned 

F&E project, reflecting project allotments, project 

cost, and periodic status of physical progress. 

 

a. Monthly record. Destroy 1 year after close of 

appropriation. 

NC1-237-77-3 Item 71 

Approved 12/2/77 

b. Final cost summary. Destroy 2 years after 

decommissioning of facility. 

NC1-237-77-3 Item 71 

Approved 12/2/77 

5. F&E Report Files. Fiscal and other reports 

relating to the F&E program. 

 

a. F&E monthly reports. 

 (1) Agency office of primary interest. Destroy when 2 years old, 

EXCEPT the final report of 

the fiscal year is to be 

destroyed at the end of 

following fiscal year. 

II-NNA-1017 Item 117 

Approved 7/13/54 

 (2) Regional headquarters offices. Destroy when 2 years old, 

EXCEPT the final report of 

each fiscal year is to be 

destroyed 1 year after close 

of F&E appropriation. 

II-NNA-1017 Item 117 

Approved 7/13/54 

 (3) All other copies. Destroy when 1 year old. Nonrecord 

b. F&E monthly fiscal reports. Destroy at the end of fiscal 

year, EXCEPT final 

September 30 report, which is 

to be destroyed 2 years after 

close of F&E appropriation. 

II-NNA-1017 Item 116 

Approved 7/13/54 

c. F&E work program quarterly reports. Destroy when 5 years old. II-NNA-1017 Item 118 

Approved 7/13/54 

6030 MAINTENANCE OPERATIONS 
08/29/01 1350.15C 

165 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Maintenance Standardization Files. 

Correspondence, memorandums, reports, and 

related papers pertaining to qualification and 

performance standards for facilities maintenance 

personnel; training of maintenance personnel, 

and analysis and modification of regional 

employee standards of performance and training 

activities; standards and procedures for use in 

classifying facilities and for computing personnel 

workloads; effective utilization of maintenance 

personnel; promotion of training for engineering 

personnel in schools; and field maintenance 

organization structure, maintained by the agency 

office of primary interest. 

Destroy when 5 years old. NC1-237-77-3 Item 73 

Approved 12/2/77 

2. Reports of Maintenance, Alteration, and 

Modernization Projects. 

Destroy 2 years after project 

is completed. 

II-NNA-1017 Item 128 

Approved 7/13/54 

3. Maintenance Log Files. Logs recording 

maintenance of airway facilities or equipment, 

such as FAA Form 6030-1, or equivalent, and 

supporting papers. 

 

a. Copies maintained by airway facilities sector 

offices. 

Destroy after 5 years. NN-173-172 Item 1(a) 

Approved 3/29/73 

b. Copies maintained at facility sites. Destroy after 3 years. NN-173-172 Item 1(b) 

Approved 3/29/73 

4. Equipment Instruction Books. Manufacturer's 

instruction books for ground facilities and 

equipment. 

Transfer with equipment. 

Destroy when equipment 

becomes obsolete or is 

removed from FAA inventory. 

Nonrecord 

6031 MAINTENANCE PROCEDURES 

(GENERAL) 

 OPR Action needed to 

request disposition 

authority. 

6032 MODIFICATION PROCEDURES 

(GENERAL) 

 OPR Action needed to 

request disposition 

authority. 

6033 MAINTENANCE PROJECTS 

 OPR Action needed to 

request disposition 

authority. 

6040 SYSTEM PERFORMANCE 
1350.15C 08/29/01 

166 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Maintenance Operations Evaluation Files. 

Documents accumulated by agency office of 

primary interest in the review and evaluation of 

maintenance services rendered on facilities and 

equipment. 

 

a. Records pertaining to the summarization and 

analysis of maintenance services performed 

by the regional offices. 

Destroy when 10 years old. NC1-237-77-3 Item 74 

Approved 12/2/77 

b. Facility technical inspection reports 

(6040-9 through 15-series). 

Destroy when 2 subsequent 

reports are on file or 2 years 

after decommissioning of 

facility involved. 

NC1-237-77-3 Item 74 

Approved 12/2/77 

c. Records of itineraries and assignments of 

inspectors. 

Destroy when 2 years old. NC1-237-77-3 Item 74 

Approved 12/2/77 

2. Systems Performance Evaluation Files. 

Documents accumulated by the agency office of 

primary interest in the review and evaluation of 

the technical functioning of facilities and 

equipment. 

 

a. Records pertaining to the analysis and 

review of performance of radio and radar 

equipment types. 

Destroy when equipment is 

obsolete and FAA has none in 

stock or in use. 

352-S207 Item 45 

Approved 2/5/52 

b. Reports of failure of radio and radar 

equipment, used for analyzing general quality 

of equipment. 

Destroy when 2 years old. 352-S207 Item 48 

Approved 2/5/52 

3. Technical Performance Record Files. FAA 

Form 6000-8 series or equivalent.

Destroy when 2 years old. NC1-237-77-3 Item 74 

Approved 12/2/77 

4. Facility Outage Reports. Destruction not authorized Validation of authority 

required. 

5. Technical Inspection and Evaluation Files. 

Reports and related documents, pertaining to 

facility inspection and evaluation, maintained by 

airway facilities field offices. 

Destroy when 2 subsequent 

reports are on file or 2 years 

after decommissioning of 

facility involved. 

NC1-237-77-3 Item 75 

Approved 12/2/77 

6050 FREQUENCY MANAGEMENT 

1. General Correspondence Files. Administrative 

correspondence, memorandums, reports, and 

related papers pertaining to the requirements of 

the agency for radio frequencies, and uniform 

practices governing the use thereof. Includes 

subjects on allocation, assignment, cancellation, 

modulation, and usage of frequencies, circuits, 

disaster communications services, and similar 

subjects related to radio frequencies. 

Destroy when 7 years old. NC1-237-77-3 Item 

76(1) 

Approved 12/2/77 
08/29/01 1350.15C 

167 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Frequency Assignment Files. Documents and 

correspondence pertaining to assignment policy 

and procedures and to the operation of facilities 

to which frequencies have been assigned, or to 

be assigned. 

 

a. Interdepartmental Radio Advisory Committee 

(IRA). IRA frequency lists and preface 

manual of regulations, procedures, and 

emergency readiness plan. 

Destroy upon receipt of 

revised copy. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

b. FAA frequency lists. Destroy upon receipt of 

revised copy. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

c. Miscellaneous frequency lists (Canadian, 

FAA, and ERDA). 

Destroy upon receipt of 

revised copy. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

d. International Frequency Registration Board 

(IFRB) publications. 

Destroy upon receipt of 

revised copy. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

e. Frequency Assignment Subcommittee (FAS) 

agendas. 

Cutoff files annually 

Destroy when 2 years old. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

f. Radio Frequency Appendix and Classified 

Frequency Supplement. 

Cutoff files annually 

Destroy when 2 years old. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

g. Completed OT-19 files. Cutoff files annually 

Destroy when 2 years old. 

NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

h. Station location files. Destroy when superseded. NC1-237-77-3 Item 

76(2) 

Approved 12/2/77 

3. Interdepartmental Radio Advisory Committee 

(IRAC) Files. Case files reflecting agency 

membership on IRAC, which assigns radio 

frequencies to Federal agencies, containing 

agenda, applications for frequency assignments, 

and minutes of meeting. 

Destroy closed case files 

when 2 years old. 

NC1-237-77-3 Item 

76(3) 

Approved 12/2/77 

4. Frequency Assignment Coordination Files. 

Documents pertaining to coordination with 

Federal agencies on assignments of radio 

frequencies to non-Federal licensees, including 

requests from FCC for recommendation 

regarding application for construction of new, or 

modification of existing, non-government stations 

that may interfere with FAA operations, and 

FAA's recommendation thereon. 

 
1350.15C 08/29/01 

168 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Files relating to coordination with the Federal 

Communications Commission (FCC). 

Cutoff files annually 

Destroy when 1 year old. 

352-S207 Item 115 

Approved 2/5/52 

b. Files pertaining to coordination with agencies 

other than the Federal Communications 

Commission. 

Cutoff files annually 

Destroy when 2 years old. 

352-S207 Item 117 

Approved 2/5/52 

c. Informal comments regarding proposed 

frequency utilization by Government 

agencies. 

Cutoff files annually 

Destroy when 2 years old. 

352-S207 Item 116 

Approved 2/5/52 

5. Radio Frequency Interference Files. FAA 

reports of interference by other agencies or 

countries, and related actions. 

Destroy closed case file 

when 2 years old. 

352-S207 Item 118 

Approved 2/5/52 

6. Infraction Report Files. Reports by the Federal 

Communications Commission regarding 

infractions of frequencies by FAA, and related 

actions to prevent recurrence. 

Destroy closed case when 1 

year old. 

352-S207 Item 119 

Approved 2/5/52 

7. International Conference Files. Records 

accumulated by offices serving as agency 

representatives on international bodies dealing 

with radio frequency utilization. 

 

a. Correspondence and records created in 

developing U.S. position at conference. 

Destroy upon completion of 

conference or convention and 

submission to the Secretary 

of State of final report by U.S. 

Delegation. 

352-S207 Item 121 

Approved 2/5/52 

b. Agenda, minutes, reports, and related 

processed material. 

Destroy when no longer 

required for current 

operations. 

352-S207 Item 121 

Approved 2/5/52 

6070 AIR MARKING 

 OPR Action needed to 

request disposition 

authority. 

6080 ENGINEERING DRAFTING 

 OPR Action needed to 

request disposition 

authority. 

6081 PREPARATION OF ENGINEERING 

DRAWINGS 

 OPR Action needed to 

request disposition 

authority. 

6082 AVAILABILITY OF ENGINEERING 

DRAWINGS 

 OPR Action needed to 

request disposition 

authority. 

6083 ENGINEERING DRAFTING OFFICE 

PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

169 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6084 ENGINEERING DRAFTING INDEX AND 

REPORTING SYSTEM 

 OPR Action needed to 

request disposition 

authority. 

6090 RUNWAY MONITORING SYSTEM (RMS) 

 OPR Action needed to 

request disposition 

authority. 

6100 DATA SYSTEMS 

 OPR Action needed to 

request disposition 

authority. 

6110 COMPUTER EQUIPMENT (CCC) 

 OPR Action needed to 

request disposition 

authority. 

6111 DYNAMIC OCEANIC TRACKING 

SYSTEM (DOTS) 

 OPR Action needed to 

request disposition 

authority. 

6120 PROGRAMMING (SOFTWARE) 

 OPR Action needed to 

request disposition 

authority. 

6130 INPUT/OUTPUT EQUIPMENT (CUE, FSP, 

FDEP, CTS) 

 OPR Action needed to 

request disposition 

authority. 

6131 HOST INTERFACE DEVICE (HD) 

NATIONAL AIRSPACE SYSTEM (NAS) 

LOCAL AREA NETWORK (LAN) 

 OPR Action needed to 

request disposition 

authority. 

6140 MONITOR EQUIPMENT (SMMC) 

 OPR Action needed to 

request disposition 

authority. 

6145 GENERAL TELEMETRY AND SENSING 

EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6150 DATA TRANSFER EQUIPMENT 

(MODEM) 

 OPR Action needed to 

request disposition 

authority. 

6160 DATA DISPLAY EQUIPMENT (CDC) 

 OPR Action needed to 

request disposition 

authority. 

6161 MT-DARC/R2508 TECHNICAL MANUALS 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

170 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6170 DATA HANDLING EQUIPMENT 

(TELETYPEWRITER, APULS, AMOS) 

 OPR Action needed to 

request disposition 

authority. 

6171 CLOSED CIRCUIT TV 

 OPR Action needed to 

request disposition 

authority. 

6180 DATA SWITCHING EQUIPMENT (ADIS, 

BDIS, AFTN, WNSC) 

 OPR Action needed to 

request disposition 

authority. 

6181 NATIONAL AIRSPACE DATA 

INTERCHANGE NETWORK II (NADIN II) 

 OPR Action needed to 

request disposition 

authority. 

6190 AUTOMATIC RADAR TERMINAL 

SYSTEM (ARTS) 

 OPR Action needed to 

request disposition 

authority. 

6191 STARS STANDARD TERMINAL 

AUTOMATION REPLACEMENT SYSTEM 

 OPR Action needed to 

request disposition 

authority. 

6200 TEST EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6210 TEST EQUIPMENT CALIBRATION 

 OPR Action needed to 

request disposition 

authority. 

6240 RADAR INTELLIGENCE TOOL (RIT) 

 OPR Action needed to 

request disposition 

authority. 

6250 MAINTENANCE AUTOMATION 

PROGRAM 

 OPR Action needed to 

request disposition 

authority. 

6251 REMOTE MONITORING SUBSYSTEMS 

(RMS) 

 OPR Action needed to 

request disposition 

authority. 

6260 REMOTE MAINTENANCE MONITORING 

SYSTEM (RMMS) 

 OPR Action needed to 

request disposition 

authority. 

6261 MAINTENANCE PROCESSOR 

SUBSYSTEMS (MPS) 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

171 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6262 MAINTENANCE DATA TERMINALS 

(MDT) 

 OPR Action needed to 

request disposition 

authority. 

6270 MAINTENANCE AUTOMATION 

SOFTWARE 

 OPR Action needed to 

request disposition 

authority. 

6271 MAINTENANCE MANAGEMENT SYSTEM 

(MMS) 

 OPR Action needed to 

request disposition 

authority. 

6272 MONITOR AND CONTROL SOFTWARE 

(MCS) 

 OPR Action needed to 

request disposition 

authority. 

6273 MAINTENANCE DATA TERMINAL 

SOFTWARE 

 OPR Action needed to 

request disposition 

authority. 

6280 MAINTENANCE DATA 

COMMUNICATIONS 

 OPR Action needed to 

request disposition 

authority. 

6281 REMOTE MONITORING SUBSYSTEM 

CONCENTRATORS (RMSC) 

 OPR Action needed to 

request disposition 

authority. 

6290 MAINTENANCE CONTROL CENTER 

(MCC) 

 OPR Action needed to 

request disposition 

authority. 

6291 ARTCC MAINTENANCE CONTROL 

CENTER (AMCC) 

 OPR Action needed to 

request disposition 

authority. 

6292 GNAS MAINTENANCE CONTROL 

CENTER (GMCC) 

 OPR Action needed to 

request disposition 

authority. 

6300 RADAR 

1. Radar Facilities Site Files. Case files regarding 

each site selected for the establishment of radar 

facilities maintained by the agency office of 

primary interest. Contains copy of proposal, bid, 

data sheets, lease, engineering drawings, 

specifications, and related correspondence. 

Destroy 1 year after facility is 

discontinued. 

352-S207 Item 28 

Approved 2/5/52 

2. Facility Reference Data Files. FAA Form 198 

series, or equivalent. 

Destroy when 5 years old, or 

1 year after superseded, 

whichever is longer. 

II-NNA-1017 Item 140 

Approved 7/13/54 
1350.15C 08/29/01 

172 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Station Files. Case files regarding the 

maintenance of radio and radar equipment at 

individual stations maintained by agency office of 

primary interest. Contains inventories, inspection 

reports, and reports of equipment adjustments. 

Destroy when superseded by 

current inventory or report, or 

when station is discontinued 

or relocated, whichever is 

earlier. 

352-S207 Item 47 

Approved 2/5/52 

6310 AIRPORT SURVEILLANCE RADAR (ASR)

 OPR Action needed to 

request disposition 

authority. 

6315 TERMINAL WEATHER RADAR (TDWR) 

 OPR Action needed to 

request disposition 

authority. 

6320 PRECISION APPROACH RADAR (PAR) 

 OPR Action needed to 

request disposition 

authority. 

6330 AIRPORT SURFACE DETECTION 

EQUIPMENT (ASDE) 

 OPR Action needed to 

request disposition 

authority. 

6340 AIR ROUTE SURVEILLANCE RADAR 

(ARSR) 

 OPR Action needed to 

request disposition 

authority. 

6345 EN ROUTE WEATHER RADAR (NXRAD) 

 OPR Action needed to 

request disposition 

authority. 

6350 RADAR REMOTING (RML, CD, BVD) 

 OPR Action needed to 

request disposition 

authority. 

6360 ATC RADAR BEACON SYSTEM (SECRA) 

 OPR Action needed to 

request disposition 

authority. 

6365 MODE S BEACON SYSTEM 

 OPR Action needed to 

request disposition 

authority. 

6366 GROUND-AIR-GROUND DATA LINK 

SYSTEM 

 OPR Action needed to 

request disposition 

authority. 

6367 AIR-TO-AIR TCASS 

 OPR Action needed to 

request disposition 

authority. 

6370 RADAR RECORDING EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

173 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6380 RADAR ELECTRONIC COUNTER 

MEASURE EQUIPMENT (ECCM) 

 OPR Action needed to 

request disposition 

authority. 

6390 VIDEO MAPPING EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6410 RADAR DISPLAYS (RBDE, BRITE) 

 OPR Action needed to 

request disposition 

authority. 

6430 JOINT-USE EN ROUTE RADAR 

 OPR Action needed to 

request disposition 

authority. 

6440 TRACS 

 OPR Action needed to 

request disposition 

authority. 

6450 CENTRAL OPERATIONS FACILITIES 

 OPR Action needed to 

request disposition 

authority. 

6460 MILITARY APPROACH CONTROL 

FACILITIES (RAPCO, RATCC) 

 OPR Action needed to 

request disposition 

authority. 

6470 AIR ROUTE TRAFFIC CONTROL 

CENTER FACILITIES (ARTCC, CENTO, 

CERAP, ADCOC) 

 OPR Action needed to 

request disposition 

authority. 

6480 TERMINAL AIR TRAFFIC CONTROL 

FACILITIES (ATCT, CST, TRACO, 

CTRAC) 

 OPR Action needed to 

request disposition 

authority. 

6490 FLIGHT SERVICE STATION FACILITIES 

(FSS, IFSS) 

 OPR Action needed to 

request disposition 

authority. 

6500 COMMUNICATIONS AND FLIGHT 

ASSISTANCE FACILITIES 

 

1. Communication Facilities Site Files. Case 

files regarding each site selected for the 

establishment of communication facilities 

accumulated by the agency office of primary 

interest. Contains copy of proposal, bid, data 

sheets, lease, engineering drawings, 

specifications, and related correspondence and 

memorandums. 

Destroy 1 year after facility is 

discontinued. 

352-S207 Item 28 

Approved 2/5/52 
1350.15C 08/29/01 

174 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Facility Reference Data Files. FAA Form 198 

series, or equivalent. 

Destroy when 5 years old or 

1 year after superseded, 

whichever is longer. 

II-NNA-1017 Item 140 

Approved 7/13/54 

3. Communications Maintenance Time Report 

Files. Reports provide information concerning 

the time utilized by maintenance inspectors and 

technicians in connection with inspecting and 

maintaining communication facilities, such as 

FAA Form 1880, or equivalent. 

Destroy when 1 year old. II-NNA-369 Item 14 

Approved 5/15/53 

4. Communications Maintenance Technicians 

Data Files. Sheets listing names of technicians, 

position number, address, and related 

information. 

Destroy when superseded. II-NNA-1017 Item 141 

Approved 7/13/54 

5. Communication Equipment Failure Files. 

Report of communication equipment failure and 

facility performance, and related 

correspondence. 

Destroy when 3 years old. II-NNA-1017 Item 121 

Approved 7/13/54 

6. Communication Facilities Maintenance 

Inspection Report Files. 

Destroy when 3 years old. II-NNA-369 Item 19 

Approved 5/15/53 

7. Permanent Equipment Files. Inventories of 

fixed property at communications stations, such 

as FAA Form 416, or equivalent. 

 

a. Regional headquarters offices. Destroy 2 years after 

equipment is surveyed. 

II-NNA-1017 Item 125 

Approved 7/13/54 

b. Airway Facilities Sector field offices. Destroy 1 year after 

equipment is removed from 

custody of the facility. 

II-NNA-369 Item 7 

Approved 5/15/53 

8. Radio Transmitter Operations Files. FAA 

Form 418, or equivalent. 

Destroy when 3 years old. II-NNA-369 Item 8 

Approved 5/15/53 

6510 REMOTE COMMUNICATIONS 

AIR/GROUND FACILITIES (RCAG, 

TROPO) 

 OPR Action needed to 

request disposition 

authority. 

6515 EMERGENCY COMMUNICATIONS 

FACILITIES 

 OPR Action needed to 

request disposition 

authority. 

6520 REMOTE TRANSMITTER/RECEIVER 

FACILITIES (RTR, LRCO, RCO, SFO) 

 OPR Action needed to 

request disposition 

authority. 

6530 DIRECTION FINDER FACILITIES (UDF, 

VDF, UVDF) 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

175 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6540 COMMUNICATIONS LINK FACILITIES 

(LCOT, LNKR, CMLT, CMLR) 

 OPR Action needed to 

request disposition 

authority. 

6550 OTHER FLIGHT ADVISORY FACILITIES 

(AID, EFAS, IFSR, IFST, TWEB, MASS 

WEATHER) 

 OPR Action needed to 

request disposition 

authority. 

6555 AUTOMATED WEATHER OBSERVING 

SYSTEMS 

 OPR Action needed to 

request disposition 

authority. 

6556 WEATHER SYSTEM PROCESSOR 

 OPR Action needed to 

request disposition 

authority. 

6558 WEATHER SYSTEM PROCESSION 

 OPR Action needed to 

request disposition 

authority. 

6560 METEOROLOGICAL INSTRUMENTS 

AND FACILITIES (RVR, RBC) 

 OPR Action needed to 

request disposition 

authority. 

6570 MASTER DEMARKATION FILE (MDF) 

 OPR Action needed to 

request disposition 

authority. 

6580 REMOTE COMMUNICATIONS FACILITY 

(RCF) 

 OPR Action needed to 

request disposition 

authority. 

6590 RADIO COMMUNICATIONS LINK (RCL) 

 OPR Action needed to 

request disposition 

authority. 

6600 COMMUNICATIONS EQUIPMENT 

OPR Action needed to 

request disposition 

authority. 

6610 TRANSMITTING EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6620 RECEIVING EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6630 ANTENNA EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

176 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6640 AUDIO AND SPEECH EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6650 CONTROL, SELECTION, AND 

MONITORING EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6660 POWER SUPPLY EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6670 RECORDERS AND REPRODUCERS 

 OPR Action needed to 

request disposition 

authority. 

6680 RADIO (TELETYPEWRITER) TERMINAL 

EQUIPMENT 

 OPR Action needed to 

request disposition 

authority. 

6690 TELEPHONE TYPE EQUIPMENT (EVS, 

300 SYSTEM, ETC.) 

 OPR Action needed to 

request disposition 

authority. 

6700 NAVIGATIONAL AIDS 

1. Navigational Aids Facilities Site Files. Case 

files regarding each site selected for the 

establishment of navigational aids facilities 

accumulated by agency office of primary interest. 

Contains copy of proposal, bid, data sheets, 

lease, engineering drawings, specifications and 

related correspondence and memorandums. 

Destroy 1 year after facility is 

discontinued. 

352-S207 Item 28 

Approved 2/5/52 

2. Facility Reference Data Files. FAA Form 198 

series, or equivalent. 

Destroy when 5 years old or 

1 year after superseded, 

whichever is longer. 

II-NNA-1017 Item 140 

Approved 7/13/54 

3. Navigational Aids Equipment Repair Files. 

Requisitions for repair of goniometers and 

crystals, and related correspondence. 

Destroy 2 years after action 

is completed, or requisition 

canceled. 

II-NNA-1017 Items 122 

and 123 

Approved 7/13/54 

6710 NON-FEDERAL NAVIGATIONAL AIDS 

 OPR Action needed to 

request disposition 

authority. 

6720 LONG-RANGE, GROUND BASED, 

CONTINUOUS WAVE NAVAID (CONSO) 

 OPR Action needed to 

request disposition 

authority. 

6730 DISTANCE MEASURING EQUIPMENT 

(DME) 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

177 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6740 NON-DIRECTIONAL RADIO BEACON (H, 

HH, LMM, LOM) 

 OPR Action needed to 

request disposition 

authority. 

6750 INSTRUMENT LANDING SYSTEM (ILS, 

GS, LOC) 

 OPR Action needed to 

request disposition 

authority. 

6760 LOW FREQUENCY RANGE (SRA, MRL) 

 OPR Action needed to 

request disposition 

authority. 

6770 75 MHZ MARKER (FM, DM, MM, OM) 

 OPR Action needed to 

request disposition 

authority. 

6780 TACTICAL AIR NAVIGATION 

EQUIPMENT (TACAN) 

 OPR Action needed to 

request disposition 

authority. 

6790 VHF OMNIRANGE (VOR) 

 OPR Action needed to 

request disposition 

authority. 

6810 VHF OMNITEST (VOT) 

 OPR Action needed to 

request disposition 

authority. 

6820 COMBINED VOR AND TACAN (VORTAC) 

 OPR Action needed to 

request disposition 

authority. 

6830 MICROWAVE LANDING SYSTEM (MLS) 

 OPR Action needed to 

request disposition 

authority. 

6850 VISUAL NAVIGATIONAL AIDS (ALS, 

VASI) 

 OPR Action needed to 

request disposition 

authority. 

6860 LORAN LONG RANGE NAVIGATION 

 OPR Action needed to 

request disposition 

authority. 

6870 CMECA/VERY LOW FREQUENCY (VLF) 

 OPR Action needed to 

request disposition 

authority. 

6880 GLOBAL POSITIONING SYSTEM (GPS) 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

178 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6882 WIDE AREA DIFFERENTIAL GLOBAL 

POSITION SYSTEM (WADGPS) 

 OPR Action needed to 

request disposition 

authority. 

6884 LOCAL AREA DIFFERENTIAL GLOBAL 

POSITION SYSTEM (LADGPS) 

 OPR Action needed to 

request disposition 

authority. 

6900 PLANT AND STRUCTURES 

1. Plant and Structures Site Files. Case files 

regarding each site selected for the 

establishment of visual aids to air navigation, 

maintained by agency office of primary interest. 

Contains copy of proposal, bid, data sheets, 

lease, engineering drawings, specifications, and 

related correspondence. 

Destroy 1 year after facility is 

discontinued. 

352-S207 Item 19 

Approved 2/5/52 

2. Sector Data Files. Case files pertaining to the 

requirements and operations of lighting and 

structures maintenance sectors maintained by 

agency office of primary interest. Consists of 

duplicates regarding property and equipment, 

standard allowances, sector directories and 

maps, and schedules of maintenance and 

inspection. 

Destroy when rescinded or 

superseded, or when 1 year 

old, whichever is earlier. 

352-S207 Item 37 

Approved 2/5/52 

3. Structures and Ground Files. Documents 

relating to insulating tape, transformers, painting 

and lettering, paint and allied materials, cable, 

wire and reels, safety engine generators, 

batteries, sector storerooms, excess and surplus 

property, comments on abnormal operations, and 

new equipment and test data, maintained by 

regional headquarters offices. 

Destroy after 4 years, 

EXCEPT that weekly 

progress reports of structures 

and ground work parties on 

jobs in progress are to be 

destroyed when superseded, 

and final reports on 

completed jobs are to be 

destroyed at the end of each 

fiscal year. 

II-NNA-1017 Item 131 

Approved 7/13/54 

4. Lighting and Structures Equipment Failure 

Files. Reports of failures of lighting and 

structures equipment, giving location, time, 

length, and cause of failure. 

Destroy when 2 years old. II-NNA-1017 Item 132 

Approved 7/13/54 

5. Lighting and Structures Maintenance Files. 

Monthly reports of maintenance operations of 

field lighting and structures maintenance 

personnel. 

 

a. Agency office of primary interest. Destroy when 1 year old. 352-S207 Item 41 

Approved 2/5/52 

b. Regional headquarters offices. Destroy when 2 years old. II-NNA-1017 Item 130 

Approved 7/13/54 
08/29/01 1350.15C 

179 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

6. Lighting and Structures Inspection Files. 

Reports of inspection of lighting and structures 

prepared by regional and Washington 

maintenance inspectors. 

 

a. Agency office of primary interest. Destroy when 2 years old. 352-S207 Item 42 

Approved 2/5/52 

b. Regional headquarters offices. Destroy when superseded by 

a subsequent report. 

II-NNA-1017 Item 133 

Approved 7/13/54 

7. Fire Extinguisher Maintenance Files. FAA 

Form 6930-1, or equivalent. 

Destroy when superseded, or 

when extinguisher is 

discarded. 

II-NNA-369 Item 15 

Approved 5/15/53 

6910 PLANT MODIFICATION 

6920 WATER AND SANITARY SYSTEMS 

 OPR Action needed to 

request disposition 

authority. 

6930 BUILDINGS AND STRUCTURES 

 OPR Action needed to 

request disposition 

authority. 

Engine Generator Files. Case files pertaining to the 

procurement, installation, and maintenance of engine 

generators. Contains correspondence, drawings, 

specifications, duplicate contracts, and test data. 

Destroy when equipment is 

surveyed or transferred from 

custody of FAA. 

352-S207 Item 34 

Approved 2/5/52 

6940 GROUNDS AND ROADS 

 OPR Action needed to 

request disposition 

authority. 

6950 ELECTRICAL 

 OPR Action needed to 

request disposition 

authority. 

6960 MECHANICAL 

 OPR Action needed to 

request disposition 

authority. 

6970 TEMPERATURE/HUMIDITY CONTROL 

AND VENTILATION 

 OPR Action needed to 

request disposition 

authority. 

6980 POWER GENERATION 

 OPR Action needed to 

request disposition 

authority. 

6990 ELECTRONIC EQUIPMENT 

MODERNIZATION 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

180 

CHAPTER 10. AIR TRAFFIC MANAGEMENT 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

7000 AIR TRAFFIC MANAGEMENT 

 The records described below relate to the management of air traffic, including the allocation and utilization of 

airspace; administration and operation of air navigation, flight assistance, and communications facilities; 

promulgation of air traffic regulations and procedures; operational telecommunications matters; flight information 

and cartography and ATC automation. 

1. Air Traffic Management Correspondence Files, consisting of correspondence, reports, and other 

documents relating to the administration and operation of programs dealing with the management and 

control of civil and military air traffic in the navigable airspace. 

a. Correspondence files of Air Traffic relating 

to the development and evaluation of 

national Air Traffic management plans, 

policies and procedures. 

PERMANENT. Transfer to 

FRC when 5 years old. Offer

to NARA when 10 years old. 

NC-237-75-4 Item 1 

Approved 4/21/75 

b. Correspondence files of Air Traffic other 

than those described in (a) above. 

Destroy when 5 years old. NC-237-75-4 Item 1 

Approved 4/21/75 

c. Correspondence files of regional Air Traffic 

Divisions. 

Destroy when 3 years old. NC-237-75-4 Item 1 

Approved 4/21/75 

2. Regional Project Files. Case files maintained 

by regional air traffic management offices, 

containing correspondence, drawings, and 

documentation relating to technical and planning 

projects. 

Destroy 3 years after 

completion of project. 

II-NNA-1017 Item 41 

Approved 7/13/54 

7010 OPERATION EVALUATION 

 OPR Action needed to 

request disposition 

authority. 

7020 OPERATIONAL RESEARCH 

 OPR Action needed to 

request disposition 

authority. 

7030 PLANNING 

1. Regional Planning and Evaluation Data Files, 

consisting of correspondence, reports, program 

data, status charts, aviation statistics, facility 

utilization data and related documents prepared 

by regional air traffic divisions in planning, 

coordinating and evaluating regional air traffic 

management programs. 

 

a. Official file copies. PERMANENT. Transfer to 

FRC when 5 years old. Offer

to NARA when 10 years old. 

NC-237-75-4 Item 2 

Approved 4/21/75 
08/29/01 1350.15C 

181 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. All others. Destroy when 1 year old. NC-237-75-4 Item 2 

Approved 4/21/75 

2. Air Traffic Place Name Files, consisting of 

working library of raw research data, special 

reports, correspondence used for future 

planning of the National Airspace System, as 

well as program information. 

Destroy inactive files when 5 

years old. 

NC1-237-77-3 Item 59 

Approved 12/2/77 

7031 STANDARDS AND CRITERIA 

 OPR Action needed to 

request disposition 

authority. 

7032 SYSTEMS REQUIREMENTS 

 OPR Action needed to 

request disposition 

authority. 

7040 NOISE ABATEMENT 

 OPR Action needed to 

request disposition 

authority. 

7100 AIR TRAFFIC PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

7110 AIR TRAFFIC CONTROL PROCEDURES 

OPR Action needed to 

request disposition 

authority. 

 Letters of Agreement Files. Letters of agreement 

on specific responsibilities, and letters of procedure 

regarding standard instrument approaches and 

departures, maintained by air traffic field facilities. 

Destroy when superseded or 

cancelled.

352-S207 Item 105 

Approved 2/5/52 

7120 SPECIAL CIVIL PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

7130 AIR TRAFFIC CONTROL CRITERIA 

 OPR Action needed to 

request disposition 

authority. 

7140 ROCKETS AND MISSILES 

 OPR Action needed to 

request disposition 

authority. 

7200 AIR TRAFFIC OPERATION AND 

STANDARDS 

 
1350.15C 08/29/01 

182 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

1. Air Traffic Operation Summary Files. 

Consisting of air traffic control, instrument 

approach and delay time; summaries prepared 

by Air Traffic. Contain current workload in terms 

of groups transmitted, number of flight 

assistance services, number of telephone 

contacts, flight plans relayed, notices to airmen 

relayed, and public weather service. 

Destroy when 5 years old. NC-237-75-4 Item 3 

Approved 4/21/75 

2. Air Traffic Operation Report Files. Reports 

reflecting regional fixed posting and flight 

advisory service for centers, aircraft operations 

for towers, instrument approaches, delay times 

and average interval between successive 

approaches, used in preparing summaries 

described in item 7200(1). 

Destroy when 1 year old. 352-S207 Item 103 

Approved 2/5/52 

3. Overseas and Foreign Facility Files. 

Correspondence, reports, and related materials 

regarding the operation of individual overseas 

and foreign communications stations. Includes 

matters on the establishment of circuits, 

equipment, operating requirements, and cost 

data. 

Destroy when 2 years old, 

EXCEPT monthly operations 

reports are to be destroyed 

when 1 year old. 

352-S207 Items 78 and 

80 

Approved 2/5/52 

4. Operating Procedures Files. Correspondence 

of Regional Air Traffic Management Offices with 

field facilities pertaining to technical equipment 

changes at facilities, or interpretations, 

revisions, additions to or deletions from 

operating procedures. 

Destroy when 3 years old. II-NNA-1017 Item 42 

Approved 7/13/54 

7210 FACILITY ADMINISTRATION 

 OPR Action needed to 

request disposition 

authority. 

7220 ATOS OR ATCS CERTIFICATION 

Air Traffic Control Specialists Examination Files. 

Case files relating to examinations for certificates 

and ratings, and operational examinations. [NOTE: 

Results of such examinations are recorded in official 

personnel folders.] 

Destroy closed case files 

when 1 year old. 

II-NNA-1017 Item 47 

Approved 7/13/54 

7230 FACILITY OPERATIONS 

1. General Correspondence Files. 

Correspondence, reports, and other materials 

maintained by air traffic field facilities pertaining 

to the functions for which the facilities are 

responsible, but EXCLUDING files described 

elsewhere in this item. 

Destroy when 2 years old. II-NNA-1306 Item 10 

Approved 8/10/54 
08/29/01 1350.15C 

183 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Facilities Operations Files. Documents 

accumulated by Air Traffic field facilities and 

activities in the performance of air traffic control 

operations. EXCEPTION: The following 

standards do not apply to documents filed as 

part of incident or accident case records. 

 

a. Teletypewriter messages (including 

handwritten drafts) handled for other offices, 

agencies, facilities, or individuals. 

Destroy when 30 days old, 

except when containing 

only relayed meteorological 

data Destroy immediately. 

Not in 115 

II-NNA-1306 Item 16 

Approved 8/10/54 

b. Message fee charge records maintained by 

International Flight Service Stations for 

services rendered to airlines. Charges are 

assessed by the first station handling the 

message. 

Destroy copies of messages 

when 90 days old. Destroy 

copies of summaries of 

charges forwarded to regional 

headquarters for billing 

purposes when 1 year old. 

II-NNA-1306 Item 23 

Approved 8/10/54 

c. Daily Record of Facility Operation and 

Position Log, such as FAA Forms 7230-4 

and 7230-10, or equivalent. 

 (1) Forms used as a supporting document 

for time and attendance purposes, 

position logs which document on-the-job 

training time and Controller in Charge 

duties for pay purposes. 

Destroy after GAO audit or 

when 6 years old, whichever 

is sooner.

GRS 2 Item 7 

(2) Forms NOT used to validate time and 

attendance. 

Destroy when 6 months old. NC1-237-79-3 Item 4 

Approved 11/14/79 

d. Voice recorder loops and tapes, and the 5 x 

8 plain paper used for traffic clearances 

instead of recordings. 

Destroy paper and loops and 

return tape reels to service, 

when 15 days old. NOTE: 

Retain tapes pertaining to 

incidents and accidents as 

specified in Order 7210.3D, 

Facility Management and 

Order 8020.4A, Aircraft 

Accident Notification 

Procedures and 

Responsibilities. 

NN-165-133 Item 1 

Approved 4/19/65 

e. Flight plans. Destroy when 30 days old, 

except when filed as part of 

Incident Records or other 

case records. 

II-NNA-1306 Item 21 

Approved 8/10/54 

f. Preflight briefing logs, FAA Form 7233-2, or 

equivalent. 

Destruction not authorized. Revalidation required 
1350.15C 08/29/01 

184 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

g. Aircraft flight contact records such as FAA 

Form 7230-21 or equivalent. 

Destroy when 30 days old 

except when filed as part of 

Incident Records or other 

case records. 

II-NNA-1306 Item 20 

Approved 8/10/54 

h. Flight progress strips. Destroy when 15 days old, 

EXCEPT (1) when part of an 

AMIS unknown intercept 

report, when 90 days old, or 

(2) when requiring special 

handling, as specified in 

Handbooks 7210.3 and 

8020.4. 

NN-165-133 Item 2 

Approved 4/19/65 

i. Air traffic control facility computer printouts 

(from input/output devices, high speed 

printers, etc.) 

Destruction not authorized. Revalidation required 

j. NAS computer magnetic tapes that contain 

the record of the daily operation of the 

computer system.(System Analysis Tapes) 

Destruction not authorized. Revalidation required 

3. Air Traffic Activity Report Files. Activity 

reports, including copies of narrative and tabular 

workload and traffic reports and records such as 

the following or their equivalent: (a) FAA Form 

7230-16, Approach Data Worksheet; (b) FAA 

Forms 7230-12, 7230-26 Monthly Summary, 

Instrument Approaches, Instrument Operations; 

(c) FAA Form 7233-6, Message Traffic Number 

Report; (d) FAA Form 7230-1, Monthly Airport 

Traffic Record; (e) FAA Form 7230-14, Daily 

Summary of ARTCC Operations; (f) FAA Form 

7230-13, Daily Activity Record-Flight Service 

Stations; (g) Enroute IFR Peak Day Traffic 

Report, and related charts and summaries; (h) 

International Flight Service Station Activity 

Report; (i) Report of noteworthy service to 

airmen; including narrative reports, and (j) 

monthly report of operations and intercepts 

(Security Control); and similar reports. 

 

a. Regional air traffic management offices. 

 (1) Regional and national summaries. Destroy when 2 years old. II-NNA-1017 Item 51 

Approved 7/13/54 

 (2) Field facilities reports. Destroy when 6 months old. II-NNA-1017 Item 51 

Approved 7/13/54 

b. Air traffic field facilities. 
08/29/01 1350.15C 

185 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Records and reports prepared for 

administrative use within a facility or for 

preparation of summary reports to other 

offices. 

Destroy when 30 days old, 

except when filed as a part of 

incident, accident, or other 

case records. 

II-NNA-1306 Item 30 

Approved 8/10/54 

 (2) File copies or records and reports 

prepared for submission to the regional, 

Washington, or other supervisory office. 

Destroy when 1 year old. II-NNA-1306 Item 30 

Approved 8/10/54 

4. Air Traffic Facility Evaluation Files. Reports 

and related correspondence pertaining to the 

schedule of evaluations, corrections of improper 

conditions, and follow-up of findings. 

 

a. Agency office of primary interest. Destroy when 1 year old or 

when superseded. 

II-NNA-1306 Item 25 

Approved 8/10/54 

b. Air traffic field facilities. Destroy after corrective 

actions taken and final reports 

is submitted to the Region or 

Washington Headquarters. 

II-NNA-1306 Item 25 

Approved 8/10/54 

5. Familiarization Travel Request Files. 

a. General correspondence files contain 

general correspondence and information 

and certification of destruction records. 

Destroy when 2 years old. N1-237-92-1 Item 5(a) 

Approved 9/2/92 

b. Familiarization Travel Request Forms Log 

containing the distribution records of all 

Request for Access to Aircraft or Free 

Transportation booklets, FAA Form 7000-5, 

shipped or issued. 

Destroy when 2 years old. N1-237-92-1 Item 5(b) 

Approved 9/2/92 

c. Request for Access to Aircraft or Free 

Transportation, FAA Form 7000-5, contains 

the Record of Requests Issued log for each 

FAA Form 7000-5 booklet completed. (The 

log is completed/closed when the last 

voucher in the booklet has been dispensed.) 

Destroy closed booklet when 

2 years old. 

N1-237-92-1 Item 5(c) 

Approved 9/2/92 

d. Familiarization Travel Request (FAA Form 

3120-31). 

Destroy 1 year after travel 

completed or earlier if 

purpose has been served. 

NC1-237-79-2 Item 9(b) 

7231 EN ROUTE 

 OPR Action needed to 

request disposition 

authority. 

7232 TERMINAL 

 OPR Action needed to 

request disposition 

authority. 

7233 FLIGHT SERVICE 
1350.15C 08/29/01 

186 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

Reports From Regional Offices Summarizing 

Noteworthy or Outstanding Flight Assistance 

Services Rendered. Shows number of instances 

where air traffic facilities have assisted in saving 

lives and property, number of aircraft involved, 

number of passengers and/or crew members, dollar 

value of property saved, number of other nonroutine 

noteworthy services rendered by facilities, and a 

brief account of each noteworthy service. 

Destruction not authorized. Revalidation required 

7300 COMMUNICATION OPERATIONS 

1. Communications Contract Files. Case files 

regarding the arrangements for procurement or 

rearrangement of (a) leased teletype and 

interphone circuits for air traffic control and flight 

assistance services, (b) leased key equipment, 

and (c) leased teletype facilities for 

meteorological services. Contains duplicate 

copies of contracts, contract modification 

sheets, and related materials. 

Destroy 2 years after contract 

is canceled or superseded. 

II-NNA-1017 Item 40 

Approved 7/13/54 

2. Communications Service Request Files. 

Requests and orders, such as FAA Form 4441-

1, or equivalents, for fixed communication 

services. 

Destroy after action is 

completed. 

II-NNA-1306 Item 15 

Approved 7/13/54 

3. Regional Telephone and Interphone Facility 

Files. Correspondence, reports and forms 

maintained by regional air traffic management 

offices relating to telephone and interphone 

facilities operations and services, including 

circuits, line troubles, equipment repair, outage 

reports, and the like. 

Destroy when 3 years old. II-NNA-1017 Item 43 

Approved 7/13/54 

7310 AIR-GROUND 

 OPR Action needed to 

request disposition 

authority. 

7320 INTERPHONE 

 OPR Action needed to 

request disposition 

authority. 

7330 TELETYPEWRITER 

 OPR Action needed to 

request disposition 

authority. 

7340 CONTRACTIONS 

 OPR Action needed to 

request disposition 

authority. 

7350 LOCATION IDENTIFIERS 
08/29/01 1350.15C 

187 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

Identifier Assignment Files. Correspondence, 

regarding the assignment of identifiers to designate 

airports, landing fields, etc. Identifiers are a 

combination contraction and code suggestion 

location of the facility. 

Destroy when 5 years old, or 

when system of identifiers 

changes, whichever is earlier. 

352-S207 Item 87 

Approved 2/5/52 

7400 AIRSPACE ALLOCATION AND USE 

1. General Correspondence Files. 

Correspondence, reports, and related papers 

pertaining to planned actions concerning the 

assignment revocation, or review of the 

navigable airspace, not related to a specific 

docket. 

PERMANENT. Transfer to 

NARA when 3 years old. 

352-S207 Item 123 

Approved 2/5/52 

2. Airspace Docket Files. Case files pertaining to 

development of dockets in Terminal and 

Enroute airspace rulemaking actions. 

Transfer closed case file to 

FRC when 5 years old. 

Destroy when 15 years old. 

NC1-237-79-3 Item 1 

Approved 11/14/79 

3. Airspace Rulemaking Projects Files. 

Consisting of case files relating to the 

designation, alteration or revocation of navigable 

airspace by rule, regulation or order. 

 

a. Case files relating to special use airspace, 

such as restricted or prohibited. 

PERMANENT. Transfer

closed case files to FRC 

when 5 years old. Offer to 

NARA when 10 years old. 

NC1-237-77-3 Item 61 

Approved 12/2/77 

b. All others. Transfer closed case files to 

FRC when 5 years old. 

Destroy when 10 years old. 

NC1-237-77-3 Item 61 

Approved 12/2/77 

4. Airspace General Project Files. Consisting of 

case files or staff studies relating to topics such 

as new types of airspace designations, 

research, and procedures. 

Destroy 5 years after close of 

project. 

NC1-237-77-3 Item 62 

Approved 12/2/77 

5. Non-Rulemaking Files. Circulars and related 

data concerning non-rulemaking actions. 

Destroy when 2 years old. NC1-237-77-3 Item 63 

Approved 12/2/77 

7410 RULEMAKING ACTIONS 

 OPR Action needed to 

request disposition 

authority. 

7420 NONRULEMAKING ACTIONS 

 OPR Action needed to 

request disposition 

authority. 

7430 AIRWAYS AND ROUTES 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

188 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

7440 TERMINAL AIRSPACE 

 OPR Action needed to 

request disposition 

authority. 

7450 SPECIAL USE AIRSPACE 

 OPR Action needed to 

request disposition 

authority. 

7460 OBSTRUCTION EVALUATION 

1. General Correspondence Files. 

Correspondence, memorandums, reports, and 

related papers, not part of a case file, pertaining 

to coordination of FAA action to prevent 

hazardous interference with the navigable 

airspace. 

PERMANENT. Transfer to 

FRC when 3 years old. 

352-S207 Item 125 

Approved 2/5/52 

2. Obstruction Evaluation Case Files. 

Documents relating to aeronautical studies of 

the effect of proposed construction or alteration 

on the use of navigable airspace. 

 

a. Files containing information on structures 

that do not exceed obstruction standards of 

FAR Part 77. 

Destroy when 3 years old. NC1-237-77-3 Item 64 

Approved 12/2/77 

b. Files containing information on structures 

that exceed obstruction standards of FAR 

Part 77 and which were circularized for 

comment and/or of a controversial nature. 

Transfer closed files to FRC 

when 3 years old. Destroy 

when structure is dismantled. 

NC1-237-77-3 Item 64 

Approved 12/2/77 

3. OE Docket Files. Official dockets of petitions to 

the Administrator concerning determinations, 

comments, correspondence, and denials or 

grants of petitions. 

 

a. Records relating to proposed obstructions 

that are NOT constructed. 

Transfer closed files to FRC 

when 3 years old. Destroy 

when 28 years old. 

NC1-237-77-3 Item 65 

Approved 12/2/77 

b. Records relating to proposed obstructions 

that ARE constructed 

Transfer closed case files to 

FRC when 3 years old. 

Destroy when obstruction no 

longer exists. 

NC1-237-77-3 Item 65 

Approved 12/2/77 

7470 AIRSPACE ANALYSIS OF NAVAIDS 

 OPR Action needed to 

request disposition 

authority. 

7480 AIRSPACE ANALYSIS OF AIRPORTS 
08/29/01 1350.15C 

189 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

Airport Airspace Analysis Case Files. Documents 

relating to aeronautical studies of the effect of 

proposed construction, alteration, activation, and 

deactivation of airports on the use of airspace. 

PERMANENT. Transfer

closed case files to FRC 

when 5 years old. Offer to 

NARA when 10 years old. 

NC-237-75-4 Item 7 

Approved 4/21/75 

7490 COMPLAINTS, AIRCRAFT NOISE 

 OPR Action needed to 

request disposition 

authority. 

7500 MILITARY OPERATIONS - AIR TRAFFIC 

 OPR Action needed to 

request disposition 

authority. 

7510 SPECIAL PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

7530 MILITARY EXERCISES 

 OPR Action needed to 

request disposition 

authority. 

7600 SECURITY CONTROL OF AIR TRAFFIC 

 OPR Action needed to 

request disposition 

authority. 

7610 CENTRAL ALTITUDE RESERVATION 

FUNCTION 

 Disposition Authority 

Pending. 

7620 RULES 

 OPR Action needed to 

request disposition 

authority. 

7630 OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

7700 AIR TRAFFIC REGULATIONS 

 OPR Action needed to 

request disposition 

authority. 

7710 AIR TRAFFIC RULES 

 OPR Action needed to 

request disposition 

authority. 

7711 WAIVERS AND EXEMPTIONS 

 OPR Action needed to 

request disposition 

authority. 

7720 BALLOONS, KITES, AND ROCKETS 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

190 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

7721 WAIVERS AND EXEMPTIONS, 

BALLOONS AND ROCKETS 

 OPR Action needed to 

request disposition 

authority. 

7800 AIR TRAFFIC CONTROL AUTOMATION 

PROGRAMS 

 

1. General Correspondence Files. Routine 

correspondence, reports and documents 

pertaining to planning, establishment of 

requirements, evaluation, development, 

maintenance and testing of the NAS Enroute 

and Terminal Automation Systems maintained 

by office of primary interest. Included are 

documents on policies and procedures related 

to each model and version of the NAS 

automation system. 

Destroy 2 years after 

superseded or after 

associated model is no longer 

subject to configuration 

management control. 

NC1-237-77-3 Item 66 

(1) 

Approved 12/2/77 

2. Configuration Management Files. 

Correspondence relating to configuration 

decisions of proposed modifications to the NAS 

hardware and software systems. 

Destroy 2 years after 

rejection or withdrawal. 

NC1-237-77-3 Item 66 

(2) 

Approved 12/2/77 

3. Baseline Specifications of NAS System 

Models and Versions. Consisting of NAS 

management decisions under configuration 

management control which specify hardware 

and software configurations for operational and 

support systems. 

Transfer to FRC when model 

no longer subject to 

configuration management 

control. Destroy 4 years 

later. 

NC1-237-77-3 Item 66 

(3) 

Approved 12/2/77 

4. System Maintenance Records. Relating to the 

reporting and resolution of hardware and 

software discrepancies. 

Destroy when associated 

model is no longer subject to 

configuration management 

control. 

NC1-237-77-3 Item 66 

(4) 

Approved 12/2/77 

5. Operational and Support Systems Manuals. 

User manuals not under configuration 

management (7800(2)). 

Transfer to FRC when model 

no longer subject to 

configuration management 

control. Destroy 4 years 

later. 

NC1-237-77-3 Item 66 

(5) 

Approved 12/2/77 

6. Design Records of NAS System Models and 

Versions. Not under configuration 

management (7800(2)). 

Transfer to FRC when model 

no longer subject to 

configuration management 

control. Destroy 4 years 

later. 

NC1-237-77-3 Item 66 

(6) 

Approved 12/2/77 

7810 PLANS AND REQUIREMENTS 

 OPR Action needed to 

request disposition 

authority. 

7820 SYSTEM CONFIGURATION - 

HARDWARE COMPONENTS 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

191 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

7830 NAS AUTOMATION SOFTWARE 

SYSTEMS 

 OPR Action needed to 

request disposition 

authority. 

7840 SPECIAL AIR TRAFFIC AUTOMATION 

PROJECTS 

 OPR Action needed to 

request disposition 

authority. 

7900 FLIGHT INFORMATION 

1. Meteorological Service Files. Documents 

maintained by the agency office of primary 

interest relating to the dissemination of 

meteorological data. 

 

a. Correspondence and memorandums 

pertaining to detailed operations of 

individual stations and use of services for 

meteorological dissemination. 

Destroy when 3 years old. 352-S207 Item 85 

Approved 2/5/52 

b. Case working papers of studies of fixed 

communications systems for meteorological 

service to determine characteristics of 

activity involved in providing these services 

and to realize maximum utilization and 

effectiveness. Contains summarization 

working tables, scheduled information, 

direct observations of operations used in 

preparing and developing detailed 

instructions in manuals of operations (see 

item 1320). 

Destroy when made obsolete 

by new or changed 

requirements of users of fixed 

communications services. 

352-S207 Item 84 

Approved 2/5/52 

2. Teletype Revocable License Files. Case files 

maintained by agency office of primary interest 

relating to authorization of licensees to receive 

meteorological information, containing 

applications, questionnaires, copies of license, 

and related correspondence. 

 

a. Non-government agencies files. Destroy upon expiration or 

revocation of license. 

352-S207 Item 83 

Approved 2/5/52 

b. Government agencies files. Destroy application, or 

equivalent and notice of 

discontinuance upon receipt 

of notice of continuance. 

352-S207 Item 83 

Approved 2/5/52 

3. Weather Observation Files. Correspondence 

maintained by regional air traffic management 

offices relating to weather observation policy 

and procedures. 

Destroy when 3 years old. II-NNA-1017 Item 46 

Approved 7/13/54 
1350.15C 08/29/01 

192 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

4. Field Weather Report Files. Weather reports, 

Weather Bureau Form 1130, or equivalent, 

accumulated by Air Traffic Management field 

activities. 

Destroy when 90 days old, 

except when filed as part of 

incident, accident, or other 

case file. 

II-NNA-1306 Item 29 

Approved 8/10/54 

7905 CORRESPONDENCE, WEATHER 

BUREAU 

 OPR Action needed to 

request disposition 

authority. 

7910 AERONAUTICAL CHARTS 

1. Field Aeronautical Chart Files. Aeronautical 

and weather charts and other maps and 

drawings maintained by Air Traffic field facilities. 

Destroy when no longer 

needed. 

II-NNA-1306 Item 11 

Approved 8/10/54 

2. Aeronautical Chart and Flight Information. 

Case files pertaining to aeronautical chart and 

flight information requirements. 

Destroy 2 years after 

canceled or superseded. 

NC1-237-79-3 Item 2 

Approved 11/14/79 

3. Cartographic Records Prepared During 

Intermediate Stages of Publication. Scribed 

plastic sheets, color separation sheets, 

composites prepared as a step in the making of 

color separation sheets, photographic negatives, 

glass plate negatives, enlargements or 

reductions, color pulls, proof copies subject to 

final revision, "correction file" maps annotated 

to show corrections to be incorporated into the 

next edition of the published map, and similar 

items whose informational content is duplicated 

by the final published map. 

Destroy when no longer 

needed for revision.

GRS 17 Item 1 

4. Vertical and Oblique Aerial Photography. 

Vertical and oblique film in black and white, 

color, or "false color," including related photo 

indexes (controlled or uncontrolled mosaics), 

flight line indexes, or coordinate grid systems 

used as finding aids.

a. Unannotated duplicate copy negatives, 

internegatives, rectified negatives, and glass 

plate negatives. 

Withdrawn by NARA. 

b. Unannotated prints when original film 

negatives exist. 

Withdrawn by NARA. 

5. Architectural Drawings of Temporary 

Structures and Buildings or of Buildings Not 

Critical to the Mission of the Agency. Drawings 

of structures and buildings such as telephone 

and electric lines, storage sheds, parking lots, 

and comfort stations. 

Destroy when superseded or 

after the structure or object 

has been retired from service. 
08/29/01 1350.15C 

193 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 [NOTE: The term aerial photography means visual images of the surface of the earth, of other 

planetary bodies, or of the atmosphere, taken from airborne vehicles for the purpose of evaluating, 

measuring, or mapping the cultural and physical features of the landscape or sky, and related 

tabular and graphic indexes necessary for the proper identification and retrieval of these records. 

Conventional aerial photographs taken from aircraft produce direct film images from cameras. 

Other remote sensing imagery, such as that from orbiting satellites, which requires conversion or 

alteration of sensor data from digital, electronic, or computerized form to photographic or 

videographic images must be scheduled for disposition on a case by case basis.] 

7920 AERONAUTICAL PUBLICATIONS 

1. National Flight Data Digest (NFDD), consisting 

of physical and operational changes to airports, 

navigation aids, communication facilities, 

airspace and flight procedures affecting 

aeronautical changes. 

 

a. Original records. Microfilm in accordance 

with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-77-6 Item 5 

Approved 6/13/77 

b. Microfilm of original record. Destroy when 10 years old. NC1-237-77-6 Item 5 

Approved 6/13/77 

7930 NOTAM SYSTEMS 

1. Domestic and international NOTAM file, 

consisting of teletype copies and related 

materials. 

 

a. NOTAMs maintained by Air Traffic field 

facilities. 

Destroy 15 days after 

cancellation. 

NC1-237-77-6 Item 2 

Approved 6/13/77 

b. NOTAMs maintained by the National Flight 

Data Center. 

Destroy 90 days after 

cancellation. 

NC1-237-77-6 Item 2 

Approved 6/13/77 

2. FDC NOTAM Files, consisting of original FDC 

NOTAM and logbook containing identifier of 

affected location, description of text, date and 

time of issuance and cancellation. 

Transfer to FRC when 3 

years old. Destroy when 8 

years old. 

NC1-237-77-6 Item 3 

Approved 6/13/77 

7940 AERONAUTICAL FLIGHT DATA 

1. Airport Validation Files, consisting of records 

used to collect, validate and disseminate a 

physical and operational description of all 

categories of airports in the United States, its 

territories and possessions to aviation interests. 

Transfer to FRC when 4 

years old. Destroy when 9 

years old. 

NC1-237-77-6 Item 4 

Approved 6/13/77 
1350.15C 08/29/01 

194 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Airspace, Obstruction, Airways/Route Files, 

Flight Procedures and 

NAVAID/Communication Files, consisting of 

records used to collect, validate and 

disseminate aviation data on the total national 

aviation system in support of all aviation 

community requirements. 

Transfer to FRC when 3 

years old. Destroy when 8 

years old. 

NC1-237-77-7 Item 14 

Approved 9/23/77 

7950 WEATHER OBSERVATIONS, AVIATION 

 OPR Action needed to 

request disposition 

authority. 

7980 ENGINE GENERATORS 
08/29/01 1350.15C 

195 

CHAPTER 11. FLIGHT SAFETY 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8000 FLIGHT SAFETY 

 The records described below relate to type, production, and airworthiness certification of aircraft; inspection and 

surveillance of flight operations and maintenance activities of air carrier and general aviation aircraft; medical 

examination and certification of airmen, instructors, designated examiners, and air agencies; registration of 

aircraft and recordation of aircraft encumbrances; flight inspection; and the investigation of aircraft accidents, 

incidents, and violations. 

1. General Correspondence Files. Routine 

correspondence, reports, and safety related 

documents pertaining to the administration of 

programs for the safety of flight of civil aircraft by 

assuring the airworthiness of aircraft, the 

competence of airmen, the adequacy of flight 

operations and maintenance activities, and the 

evaluation of in-flight facility performance but 

EXCLUDING files described elsewhere below. 

 

a. Agency office of primary interest. Transfer to FRC when 4 

years old. Destroy when 10 

years old. 

NC1-237-77-3 Item 14 

(1)(a) 

Approved 12/2/77 

b. Regional flight standards offices: 

correspondence files relating to regional 

planning, direction, control, and evaluation 

of assigned programs. 

Transfer to FRC when 4 

years old. Destroy when 10 

years old. 

NC1-237-77-3 Item 14 

(1)(b) 

Approved 12/2/77 

c. Regional flight standards offices: 

correspondence files other than those 

described elsewhere in this paragraph. 

Destroy when 5 years old, 

EXCEPT that field narrative 

reports are to be destroyed 

when 2 years old. 

NC1-237-77-3 Item 14 

(1)(c) 

Approved 12/2/77 

d. Flight standards field offices. Destroy when 2 years old. NC1-237-77-3 Item 14 

(1)(d) 

Approved 12/2/77 

2. General Correspondence Files (Engineering 

and Manufacturing Activities). 

Correspondence, reports, and related 

documents concerning issuance of original, 

amended, and supplemental type certificates. 

Destroy when 5 years old, 

EXCEPT files should be 

screened prior to destruction 

to determine if certain 

documents should be 

withdrawn and filed under 

8110, TYPE CERTIFICATION 

RECORD. 

NC1-237-77-3 Item 14 

(2) 

Approved 12/2/77 
1350.15C 08/29/01 

196 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

3. Aviation Safety Committee Files. Documents 

pertaining to general activities and 

recommendations of committees and groups 

such as Air Space Sub-Committee, Regional 

Planning Committee, Schedule Air Coordinating 

Committee, and similar coordinated aviation 

safety planning groups. May also include 

certain material relating to Air Traffic Control 

Procedures, hazards to air navigation, Federal 

Airways Facilities, and minutes of all meetings 

and conferences. 

Destroy when 3 years old. II-NNA-1017 Item 60 

Approved 7/13/54 

4. Designee Case Files (Excluding Designated 

Medical Examiners). Authorizations, 

inspection reports, periodic reports, and related 

correspondence pertaining to individuals other 

than FAA employees designated (or who have 

made application for designation) to act for or on 

behalf of the Administrator in conducting and 

evaluating applicant's performance in the 

various practical phases of examinations leading 

to the issuance of or revalidation of airmen 

certificates of all types and the certification of 

airworthiness of aircraft and aircraft 

components. 

Destroy 5 years after 

designation becomes 

inactive. 

II-NNA-1102 Item 16 

Approved 7/12/54 

5. Evaluation and Surveillance Files. 

Documents accumulated in the conduct of an 

evaluation and/or surveillance of the Flight 

Standards National Aviation Safety Inspection 

Program maintained by the Regional Flight 

Standards offices. 

Destruction not authorized Pending Approval of 

NARA 

8010 SERVICE DIFFICULTY PROGRAM 

 Service Difficulty Program Files, consisting of 

reports of malfunctions, failures and defects that 

might endanger the safe operation of aircraft, and 

related forms, summaries, microfilm, and data 

stored in magnetic tape. 

a. Reporting forms, such as FAA Form 8070-1, 

Service Difficulty Report, Malfunction or 

Defect Report, prepared daily from 

information contained in original reports. 

Destroy when 1 year old or 

when the report status is 

closed, whichever is later. 

NC-237-75-2 Item 2 

Approved 11/5/74 

b. Microfilm of reporting forms and related 

documents: 

(1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC-237-75-2 Item 3 

Approved 11/5/74 
08/29/01 1350.15C 

197 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

(2) Microfilm of original records. Cutoff microfilm annually. 

Destroy when 5 years old. 

NC-237-75-2 Item 3 

Approved 11/5/74 

c. Master tape record containing data 

extracted from source documents. 

Erase data when 5 years old 

at 90-day intervals. 

NC-237-75-2 Item 4 

Approved 11/5/74 

d. Computer listings consisting of scheduled 

and special interrogation listings. 

Destroy when 5 years old or 

when no longer needed, 

whichever is later. 

NC-237-75-2 Item 5 

Approved 11/5/74 

e. Daily summaries of service difficulty reports. 

(1) Master copy maintained by the 

Regulatory Support Division. 

Destroy when 2 years old. NC-237-75-2 Item 6 

Approved 11/5/74 

(2) All others. Destroy when 1 year old. NC-237-75-2 Item 6 

Approved 11/5/74 

8020 ACCIDENT AND INCIDENT INVESTIGATION AND REPORTING 

1. Aircraft Accident/Incident Report Packages. 

Case files containing documents reflecting 

information of possible significance in aircraft 

accidents near midair collisions, and other 

incidents, prepared and maintained by air traffic 

field facilities, including reports, controller and 

employee witness statements, flight plans and 

flight progress strips, transcripts, recorder loop 

and tapes, computer tapes and or data 

extraction and related materials. NOTE: 

Computer readout data shall not be included in 

ATC accident packages, but shall remain in the 

originating facility in accordance with appropriate 

orders. 

Destroy 5 years after 

completion of investigation. 

(EXCEPTION: Packages 

relating to a particular 

accident or incident for which 

specific retention instructions 

are received will be disposed 

of on an individual basis. In 

an instance where a facility 

removed a tape recording as 

the result of a preliminary 

request of another facility or 

FAA office regarding its use in 

an accident or incident inquiry 

and no further data, formal or 

informal, is requested or 

provided, that tape recording 

will be returned to service 90 

days after the date removed.) 

II-NNA-1102 Item 23 

Approved 7/12/54 

2. Aircraft Accident Review Files. Reports of 

aircraft accidents and accident investigation 

reviewed for determining whether air traffic 

facilities may have been cause of accident, 

periodically analyzed for examining trends. 

Destroy closed files when 5 

years old. 

352-S207 Item 110 

Approved 2/5/52 

3. Aircraft Accident/Incident Investigation Files. 

Case files relating to the reporting and 

investigation of aircraft accidents, and near 

midair collisions and other incidents. 

 

a. Air carrier accident report and investigation 

files. 

 
1350.15C 08/29/01 

198 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Files maintained by Office of Aviation 

Safety 

Transfer closed files to FRC 

when 2 years old. Destroy 

when 8 years old. 

NN-168-81 Item 1 

Approved 5/14/68 

 (2) All others. Destroy after necessary 

follow-up or corrective action 

is completed. 

NN-168-81 Item 1 

Approved 5/14/68 

b. General aviation accident report and 

investigation files. 

 

 (1) Files maintained by Aviation System 

Standards. 

Destroy closed files when 3 

years old. 

NN-168-81 Item 2 

Approved 5/14/68 

 (2) All others. Destroy after necessary 

follow-up or corrective action 

is completed. 

NN-168-81 Item 2 

Approved 5/14/68 

c. Incident report and investigation files. 

 (1) Files maintained by the Office of 

Aviation Safety. 

Destroy closed files when 3 

years old. 

NN-168-81 Item 2 

Approved 5/14/68 

 (2) Accident/incident investigation files, 

involving FAA aircraft or airmen, 

maintained by the AFS Senior Flight 

Safety Officer. 

Destroy closed files when 3 

years old. 

NN-168-81 Item 2 

Approved 5/14/68 

 (3) All others. Destroy after necessary 

follow-up or corrective action 

is completed. 

NN-168-81 Item 2 

Approved 5/14/68 

4. Aircraft Accident and Pilot Violation Studies. 

Special studies involving aircraft accidents and 

violations and related causes, trends, etc., 

including related statistical printouts and other 

materials, accumulated by the Aviation System 

Standards. 

Destruction not authorized. Revalidation required 

8025 MEDICAL INVESTIGATION OF AIRCRAFT ACCIDENTS 

Medical Investigation of Aircraft Accidents 

Records. Case files maintained by Civil 

Aeromedical Institute documenting the investigation 

of medical aspects of civil aviation accidents. 

Includes accident reports, autopsy and toxicological 

reports, and related correspondence. 

 

a. Case files involving investigation of fatal 

accidents. 

Transfer closed files to FRC 

when 5 years old. Destroy 

when 25 years old. 

NC1-237-77-7 Item 7 

Approved 9/23/77 

b. Case files involving investigation of non-fatal 

accidents. 

Dispose of in accordance 

with item 8020(3). 

NC1-237-77-7 Item 7 

Approved 9/23/77 
08/29/01 1350.15C 

199 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

c. Card file on airmen involved in general 

aviation accidents of special medical 

interest. 

Destroy when 50 years old. NC1-237-77-7 Item 7 

Approved 9/23/77 

8030 VIOLATION INVESTIGATION AND REPORTING 

Violation Report and Investigation Files. 

Records relating to the reporting and investigation of 

violations of rules, regulations, orders, and minimum 

standards for flight safety, such as Enforcement 

Investigative Reports, and supporting information. 

 

a. Regional Flight Standards offices. Destroy closed files in 

agency when necessary 

follow-up and corrective 

action is completed. 

N1-237-92-3 Item 1 

Approved 5/20/94 

b. Flight Standards field offices. 

 (1) Records relating to violations which 

result in legal enforcement action. 

 (a) Official Case File. Transfer to the Office of the 

Assistant Chief Counsel. 

These case files become 

Legal Enforcement Case 

Files and are retained, 

transferred, and destroyed in 

accordance with paragraph 

2150 Item 1 of this order.

N1-237-92-3 Item 1 

Approved 5/20/94 

 (b) Copies of the Official Case File 

maintained by the Flight Standards 

Investigating Office. 

Destroy 1 year after the year 

in which the case is closed in 

the EIS. (Refer to paragraph 

2150 Item 4 of this order.)

N1-237-92-3 Item 1 

Approved 5/20/94 

 (2) Records relating to violations which 

result in administrative enforcement 

action. 

Destroy 1 year after the year 

in which the case is closed in 

the EIS. (Refer to paragraph 

2150 Item 4 of this order.)

N1-237-92-3 Item 1 

Approved 5/20/94 

 (3) Records resulting in “no action”. Destroy 30 days after (or no 

more than 90 days after) the 

date the case is closed in the 

EIS. (Refer to paragraph 

2150 Item 4 of this order.)

N1-237-92-3 Item 1 

Approved 5/20/94 

 (4) Records relating to indefinite 

suspension of airmen certificates 

pending successful completion of 

reexamination or proof of qualification. 

Destroy 1 month after the 

date of successful completion 

of reexamination or proof of 

qualification.

N1-237-92-3 Item 1 

Approved 5/20/94 

c. Flight Standards Washington Headquarters 

Divisions. 

Destroy 1 year after the case 

is closed in the EIS.

N1-237-92-3 Item 1 

Approved 5/20/94 
1350.15C 08/29/01 

200 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8040 REGULATORY 

1. Flight Standards Regulations Files. Case 

files relating to the development and formulation 

of Civil Air Regulations (CAR) and Federal 

Aviation Regulations (FAR), special conditions, 

airworthiness directives, Airworthiness and 

Operations Review Program and related 

rulemaking activities, denials of petitions for 

rulemaking, grants or denials of exemption 

petitions and amendments or denials of 

reconsideration of operations specifications. 

 

a. Agency Office of Primary Interest. 

 (1) Civil Air Regulations (CAR), Federal 

Aviation Regulations (FAR), and 

Airworthiness Directives. 

 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records after 

microfilm is determined to be 

an adequate substitute for 

paper records. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 15 years after the 

issued date of final rule or 

withdrawal notice. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (c) If not microfilmed. Transfer closed files to FRC 

10 years from the issued date 

of final rule or withdrawal 

notice. Destroy when 15 

years old 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (2) Special conditions. Transfer closed files to FRC 

2 years from issued date. 

Destroy when 5 years old. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (3) Airworthiness and Operations Review 

Program and related rulemaking 

activities. 

 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records after 

microfilm is determined to be 

an adequate substitute for 

paper records. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 15 years from the 

issued date of final rule or 

withdrawal notice. 

NC1-237-83-1 Item 11 

Approved 11/30/83 
08/29/01 1350.15C 

201 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (c) If not microfilmed. Transfer to FRC 2 years 

from the issued date of final 

rule or withdrawal notice. 

Destroy when 7 years old. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (4) Denials of petitions for rulemaking. 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records after 

microfilm is determined to be 

an adequate substitute for 

paper records. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy closed files 5 years 

from the denial date. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (c) If not microfilmed Transfer closed files to FRC 

2 years from the denial date. 

Destroy when 5 years old. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (5) Petitions for exemptions. 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records after 

microfilm is determined to be 

an adequate substitute for 

paper records. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 5 years from the 

grant or denial date. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (c) If not microfilmed. Transfer closed files to FRC 

2 years from the grant or 

denial date. Destroy when 5 

years old. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (6) Petitions for reconsideration of 

operations specifications. 

 

 (a) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (b) Microfilm of original records. Destroy 5 years from date of 

amendment or denial date. 

NC1-237-83-1 Item 11 

Approved 11/30/83 

 (c) If not microfilmed. Transfer closed files to FRC 

2 years from the date of 

amendment or denial. 

Destroy when 5 years old. 

NC1-237-83-1 Item 11 

Approved 11/30/83 
1350.15C 08/29/01 

202 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Regional Flight Standards offices. Destroy when 10 years old, 

EXCEPT that drafts and 

comments on proposed FARs 

and CAR's are to be 

destroyed when no longer 

needed. 

II-NNA-1017 Item 58 

Approved 7/13/54 

2. Flight Standards Regulations Waiver Files. 

Documents maintained by Flight Standards field 

offices relating to waivers of flight safety 

regulations (other than by air carriers). 

Destroy 1 year after 

expiration of the waiver 

period. 

II-NNA-1102 Item 20 

Approved 7/12/54 

3. National Transportation Safety Board (NTSB) 

Recommendations. Case files of safety 

recommendations, resulting from accidents/ 

incidents of various aircraft, correspondence 

and documents used in the development and 

formation of Airworthiness Directives (AD's). 

Correspondence addressed to the FAA 

Administrator and Congressional responses. 

 

a. Records not microfilmed. Transfer closed files to FRC 

10 years after issued date of 

AD's. Destroy when 15 years 

old. 

NC1-237-83-1 Item 13 

Approved 11/30/83 

b. If microfilmed: 

 (1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 13 

Approved 11/30/83 

 (2) Microfilm of original records. Destroy 20 years from issued 

date of AD’s. 

NC1-237-83-1 Item 13 

Approved 11/30/83 

4. Preambles and Code of Federal Regulations 

(CFR). History sheets, background, and 

justification of rules pertaining to CAR's, FAR's, 

and CFR's, as they relate to aviation safety 

rulemaking activities. 

 

a. Preamble, CFR, and history sheets. 

Microfilm a 5-year block in accordance with 

36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-83-1 Item 14 

Approved 11/30/83 

b. Microfilm of original records. Destroy when no longer 

needed for administrative 

use. 

NC1-237-83-1 Item 14 

Approved 11/30/83 

8041 AIRWORTHINESS CERTIFICATION 

AIRCRAFT 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

203 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8050 AIRCRAFT REGISTRATION AND 

RECORDATION 

 

1. Aircraft Registration and Recordation Files. 

Case files containing a history of registered 

aircraft, including ownership information, lien 

status, and airworthiness data, and related 

correspondence and indexes. 

 

a. If microfilmed. 

 (1) Original records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records after 

microfilm is determined to be 

an adequate substitute for 

paper records. 

NC1-237-79-2 Item 5 

Approved 2/8/79 

 (2) Microfilm of original records. Destroy when it is 

determined that the aircraft is 

no longer in existence. 

NC1-237-79-2 Item 5 

Approved 2/8/79 

b. If not microfilmed. Destroy when it is 

determined that the aircraft is 

no longer in existence. 

NC1-237-79-2 Item 5 

Approved 2/8/79 

2. Engine, Propeller, and Spare Parts Files. 

Card files, containing lien information on parts, 

that are used as a cross-reference to 

conveyances filed in aircraft registration and 

recordation file. 

Destroy when it is 

determined that the part is no 

longer in existence. 

NC1-237-79-2 Item 6 

Approved 2/8/79 

3. Dealer's Aircraft, Registration Certificates 

Files. Case files recording holders of dealers' 

aircraft registration certificates, including 

applications and related correspondence. 

Destroy 3 years after 

expiration of certificate. 

NC1-237-78-2 Item 1 

Approved 3/7/78 

4. Aircraft Registration Correspondence Files. 

Correspondence pertaining to regional and 

district office activity in connection with aircraft 

registration, ownership, registration accuracy 

checks, and related matters. 

Destroy closed case files 

when 2 years old. 

II-NNA-102 Item 31 

Approved 7/12/54 

8060 AIRMAN RECORDS 

1. Airman Certification Files. Files documenting 

the history of official actions in the issuance and 

status of certificates and ratings of airmen, and 

related correspondence. 

 

a. Airmen and Aircraft Registry. 
1350.15C 08/29/01 

204 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Original records. Microfilmed in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records 

NC1-237-77-3 Item 20 

Approved 12/2/77 

 (2) Microfilm copies of the original records 

and pertinent indices. 

Cutoff microfilm annually.

Destroy when 60 years old or 

when no longer needed, 

whichever is later, except for 

indices pertaining to 

microform copies of 

Enforcement Records. 

Indices pertaining to 

microform copies of 

Enforcement Records shall 

be destroyed in accordance 

with paragraph 2150 Item 5 of 

this order. 

N1-237-92-2 Item 1 

Approved 5/20/94 

 (3) Routine correspondence not having a 

direct bearing on the case such as 

transmittals and duplicate requests. 

Destroy when 1 year old. NC1-237-77-3 Item 20 

Approved 12/2/77 

2. Student Pilot Certification Files. Case files 

relating to the certification of student pilots, and 

related correspondence. 

Destroy 1 year after 

expiration of certificate. 

II-NNA-867 Item 3 

Approved 6/11/54 

3. Airman Certification Correspondence Files. 

Correspondence maintained by regional and 

field offices pertaining to qualifying experience, 

examinations, and other general criteria required 

for certification of airmen. 

Destroy when 2 years old. II-NNA-1102 Item 26 

Approved 7/12/54 

4. Crewmember Passport Files. Applications, 

such as FAA Form 8066 or equivalent, 

photographs of crewmembers. (U.S. Citizens 

employed on U.S. registered aircraft, and 

commercial operators used in international air 

commerce.) 

Destruction not authorized. Revalidation required 

5. Crewmember Correspondence to the State 

Department. These files consist of applicant 

requests, lists of applicants, approved 

applications, and correspondence to and from 

the State Department, and verifications of 

approved certificates. 

Destruction not authorized. Revalidation required 

8065 AIRMAN MEDICAL RECORDS 

 OPR Action needed to 

request disposition 

authority. 

8070 DATA ACQUISITION, PROCESSING, AND 

ANALYSIS 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

205 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8071 FLIGHT INSPECTION DATA 

OPERATIONS AND CONTROL 

 OPR Action needed to 

request disposition 

authority. 

8080 AIRMAN KNOWLEDGE TESTS 

1. Airman Knowledge Test Active Files. Master 

copies of current tests, and related revisions, 

comments, statistical analyses, and significant 

background documents, maintained by the 

Regulatory Support Division, AFS-600. 

Transfer to airman 

knowledge test inactive file 

(item 8080(2) below) when 

test becomes inactive. 

NC1-237-77-3 Item 21 

Approved 12/2/77 

2. Airman Knowledge Test Inactive Files. 

Master copies of tests that have become 

inactive, with related test item, testing situation 

and applicant performance data and other 

materials transferred from the airman 

knowledge test active files (item 8080(1) above). 

Destroy when 4 years old. NC1-237-77-3 Item 22 

Approved 12/2/77 

3. Airman Knowledge Test Application Files. 

Application forms and related answer sheets 

completed by applicants for airman certificates. 

 

a. Originals maintained by the Airman/Aircraft 

Registry. 

Transfer to FRC when 1 year 

old. Destroy when 4 years 

old. 

NC1-237-77-3 Item 23 

Approved 12/2/77 

b. Copies of completed answer sheets 

retained by offices administering the tests. 

Destroy when 60 days old by 

burning, or other authorized 

means. 

NC1-237-77-3 Item 23 

Approved 12/2/77 

4. Airman Knowledge Test Distribution Files. 

Correspondence, reports, and other records 

maintained by the Aviation System Standards 

distribution office and by regional and field 

offices relating to the distribution and 

accountability of airman knowledge tests. 

Destroy 1 year after the test 

is superseded or otherwise 

becomes inactive. 

NN-172-98 Item 3 

Approved 7/12/54 

8081 AIRMEN PRACTICAL FLIGHT TESTING 

STANDARDS 

Schedule Pending 

8090 NATIONAL AVIATION SAFETY 

INSPECTION PROGRAM 

 

1. General Correspondence Files. 

Correspondence, reports, forms and related 

documents pertaining to NASIP, Regional 

Aviation Safety Program (RASIP), or Office 

Aviation Safety Inspection Program (OASIP) 

inspection activities. 

 

a. Flight Standards Certification and 

Surveillance Division. 

Schedule Pending 
1350.15C 08/29/01 

206 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

b. Regional Flight Standards Offices. Schedule Pending 

c. Flight Standards Field Offices. Schedule Pending 

2. Inspection files maintained by Flight Standards 

regarding air carriers emergency medical 

service operators, pilot schools, repair stations, 

maintenance technician schools, and external 

load operators. 

a. Flight Standards Certification and 

Surveillance Division. 

Schedule Pending 

b. Regional Flight Standards Offices. Schedule Pending 

c. Flight Standards Field Offices. Schedule Pending 

8100 AIRWORTHINESS CERTIFICATION 

Aircraft Airworthiness Maintenance Files. 

Documents maintained by flight standards and 

aircraft certification field offices relating to 

airworthiness in connection with maintenance items 

not anticipated in manufacturers' manuals or 

interpretation of airworthiness standards set forth in 

regulations as applied to specific maintenance 

problems. 

Destroy when 5 years old. II-NNA-1102 Item 33 

Approved 7/12/54 

8101 Aircraft Certification Directorate Procedures 

8102 Aircraft Certification System Evaluation Program 

8110 TYPE CERTIFICATION 

1. Aircraft Engineering Files. Case files 

reflecting the complete case history of 

engineering investigation, testing and disposition 

(approved or disapproved) of requests for Type 

Certificate or supplemental Type Certificate or 

amendments for aircraft, aircraft components, 

aircraft propellers, aircraft accessories and 

accessory kits, and aircraft engines. Consist of 

applications, correspondence, engineering data, 

drawings, and specifications related to the 

prototype; and project data airworthiness 

certificates, directives, correspondence and 

publications related to subsequent modifications 

of the character required by regulations to be 

made the subject of engineering investigation for 

comparison with airworthiness standards for 

inclusion on the Type Certificate. 

 
08/29/01 1350.15C 

207 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Aircraft case files maintained by 

regional/field aircraft certification offices. 

Transfer inactive files to 

FRC. Destroy when aircraft 

no longer in existence. 

NC1-237-77-3 Item 24 

Approved 12/2/77 

b. Equipment case files maintained by 

regional/field flight standards offices. 

Destroy in agency 10 years 

after it is established that a 

specific type of equipment no 

longer exists. 

NC1-237-77-3 Item 24 

Approved 12/2/77 

2. Type Certification Technical Data Files (If 

Filed Separately From Files in Item 8110(1) 

Above). Includes alterations and repair 

technical data, drawings, test reports, 

descriptive data and specifications comprising 

the type design for type certificated aircraft 

models. 

 

a. Technical data files for certificated aircraft. Transfer to FRC when only a 

few aircraft remain in service. 

Destroy when aircraft no 

longer in existence. 

NC1-237-77-3 Item 25 

Approved 12/2/77 

b. Technical data files pertaining to 

uncertificated, incomplete projects. 

Transfer when the project 

becomes inactive. Destroy 

when aircraft no longer exists. 

NC1-237-77-3 Item 25 

Approved 12/2/77 

8111 TYPE CERTIFICATION HOLDER 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8112 SUPPLEMENTAL TYPE CERTIFICATE 

HOLDER 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8113 DESIGNATED ENGINEERING 

REPRESENTATIVE 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8114 PROCESS SPECIFICATIONS 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8115 DESIGNATED ALTERATION STATION 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8120 PRODUCTION CERTIFICATION 

1. Manufacturing Inspection and Production 

Files. Correspondence and other records 

maintained by regional Manufacturing Branch 

offices and Manufacturing Inspection District 

Offices (MIDO) pertaining to general inspection 

and production of manufacturers. 

 Destroy when 5 years old. II-NNA-1017 Item 77 

Approved 7/13/54 
1350.15C 08/29/01 

208 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Field Production Certification Files. 

Conformity inspection reports; quality assurance 

systems analysis review (QASAR) reports, 

DMIR activity reports; airworthiness certificates; 

and related correspondence, regarding original 

issuance and continuation of production 

certificates. 

Destroy 1 year after 

production certificate is 

canceled. 

II-NNA-1102 Item 44 

Approved 7/12/54 

8121 PRODUCTION APPROVAL AND 

SURVEILLANCE PROCEDURES 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8130 ORIGINAL AIRWORTHINESS 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8122 SUSPECTED UNAPPROVED PARTS 

PROGRAM 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8130 ORIGINAL AIRWORTHINESS 

Field Airworthiness Certification and Approval 

Files. Correspondence, applications, statements of 

conformity, copies of certificates, number 

assignment cards, and related documents 

maintained by regional manufacturing branch offices 

and Manufacturing Inspection District Offices 

(MIDO). 

 

a. Civil airworthiness files. Destroy closed case files 2 

years after certificate is 

issued. 

NC1-237-77-3 Item 26 

Approved 12/2/77 

b. Military airworthiness files. Destroy closed case files 

when 2 years old. 

Statements of conformity and 

airworthiness certificates to 

be retained in issuing office 

until aircraft is no longer in 

existence. 

NC1-237-77-3 Item 26 

Approved 12/2/77 

c. Export airworthiness files. Destroy closed case files 

when 2 years old. 

Statements of conformity and 

airworthiness certificate to be 

retained by the issuing office 

until aircraft is no longer in 

existence. 

NC1-237-77-3 Item 26 

Approved 12/2/77 

8150 AIRCRAFT EQUIPMENT 

Destruction not Authorized OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

209 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8151 TECHNICAL STANDARDS ORDER 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8152 PARTS MANUFACTURING APPROVAL 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8200 FLIGHT INSPECTION 

1. General Correspondence Files. Routine 

correspondence, reports, and related papers 

pertaining to the administration and operation of 

programs of flight inspection and evaluation. 

 

a. Agency office of primary interest. 

 (1) General correspondence as noted 

above. 

Destroy when 6 years old. NC1-237-77-3 Item 27 

Approved 12/2/77 

 (2) Correspondence pertaining to 

maintenance and operation of aircraft 

assigned for flight inspection purposes. 

Destroy when 3 years old NC1-237-77-3 Item 27 

Approved 12/2/77 

b. Aviation System Standards and regional 

Flight Standards offices. 

Destroy when 5 years old. NC1-237-77-3 Item 27 

Approved 12/2/77 

2. Flight Inspection Performance Files. 

Workload data regarding number of facilities 

checked, average and total hours on types of 

facilities, number and type of discrepancies 

discovered, and utilization of aircraft. 

 

a. Aviation System Standards, Flight 

Inspection Field Offices, and regional 

reports. 

Destroy when 1 year old. NC1-237-77-3 Item 28 

Approved 12/2/77 

b. Monthly summaries. Destroy when 5 years old 

unless accrued in place of 

annual summaries. 

NC1-237-77-3 Item 28 

Approved 12/2/77 

c. Annual summaries. Destroy when 6 years old. If 

annual summaries are not 

prepared, monthly or quarterly 

summaries will be retained to 

the 6-year limit. 

NC1-237-77-3 Item 28 

Approved 12/2/77 

3. Flight Inspection Report Files. Reports of 

flight inspection of aids to air navigation, and 

related recorder charts, graphs bearing error 

reports, and correspondence. 

 

a. Flight inspection reports. 
1350.15C 08/29/01 

210 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Microfilm record copy maintained by 

FSNFO. 

Destroy 5 years after 

decommissioning of facility. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (2) Flight inspection field facilities. Destroy 2 years after 

evidence of microfilming is 

furnished to the originating 

office by the Aviation System 

Standards. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (3) Aviation System Standards (AVN). Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (4) Microfilm of original records 

 (a) Official record copy maintained by 

AVN. 

Destroy 5 years after 

decommissioning of facility. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (b) Aviation System Standards (AVN). Transfer duplicate film copy 

to FRC on yearly basis. 

Destroy 5 years following 

decommissioning of facility. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (5) All other microfilm copies. Destroy when 2 years old. NC1-237-77-3 Item 29 

Approved 12/2/77 

b. Flight inspection recorder charts and 

associated data maintained by Flight 

Inspection Field Facilities. 

 

 (1) Site evaluation records. Destroy 2 years after the 

facility is commissioned or the 

site is rejected. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (2) Commissioning records. Destroy 5 years after the 

facility is decommissioned. 

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (3) Periodic, special, and surveillance flight 

inspection records. 

 

 (a) History of facility files Retain 1 year in working files. NC1-237-77-3 Item 29 

Approved 12/2/77 

 (b) After accident flight check data files Destroy 5 years after 

anniversary date of accident.

NC1-237-77-3 Item 29 

Approved 12/2/77 

 (c) Shipboard TACAN records. Destroy when 2 years old. NC1-237-77-3 Item 29 

Approved 12/2/77 

c. Data sheets, polar plots of coverage 

patterns, error curve graphs and other flight 

inspection reporting data not covered 

elsewhere. 

Destroy 5 years after the 

related facility is 

decommissioned. 

NC1-237-77-3 Item 29 

Approved 12/2/77 
08/29/01 1350.15C 

211 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

4. Instrument Approach Procedure Files. (FAA 

Forms 8260 series or equivalent). 

Destroy when superseded or 

canceled, EXCEPT those 

procedure files in use at the 

time of an accident/incident 

which may result in litigation 

which are to be destroyed 7 

years after date of 

accident/incident. 

NC1-237-77-3 Item 30 

Approved 12/2/77 

8210 PRODUCTION CERTIFICATION 

CORRESPONDENCE 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8220 NAVIGATION STANDARDS 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8240 FLIGHT INSPECTION AND 

CERTIFICATION OPERATIONS 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8260 FLIGHT PROCEDURES AND AIRSPACE 

EVALUATION 

 OPR Action needed to 

request disposition 

authority. 

8300 MAINTENANCE 

1. Technical Correspondence Files. Technical 

correspondence pertaining to aircraft, aircraft 

components, engines, propellers, instruments, 

accessories, and maintenance thereof. 

(EXCLUDES files maintained in aircraft 

engineering case files (item 8110(1).) 

Destroy when 6 years old. II-NNA-1017 Item 80 

Approved 7/13/54 

2. Air Carrier Maintenance files. 

a. Case files documenting the certification, 

inspection, and surveillance of maintenance 

activities of scheduled and non-scheduled 

air carriers. EXCEPT items covered under 

item b. below. 

 (1) Regional flight standards offices. Transfer closed case files to 

FRC when 5 years old. 

Destroy when 10 years old. 

NC1-237-77-3 Item 31 

Approved 12/2/77 

 (2) Flight Standards field offices. Destroy when 5 years old. NC1-237-77-3 Item 31 

Approved 12/2/77 

b. Basic certificates, specifications, and 

authorizations. 

 
1350.15C 08/29/01 

212 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (1) Regional flight standards offices. Transfer superseded or 

canceled case files to FRC 

when 5 years old. Destroy 

when 8 years old. 

NC1-237-77-3 Item 31 

Approved 12/2/77 

 (2) Flight Standards field offices. Destroy superseded or 

canceled case files when 5 

years old. 

NC1-237-77-3 Item 31 

Approved 12/2/77 

3. Approved Schools Files. Case files 

documenting the certification and inspection of 

schools offering courses leading to the obtaining 

of a maintenance airman certificate, including 

those whose physical plant and quality of 

instructions meet the criteria for an “Approved 

School” rating or who have made application for 

such rating. 

Destroy after certification has 

been inactive or cancelled for 

5 years. 

II-NNA-1102 Item 17 

Approved 7/12/54 

4. Approved Repair Station Files. Case files 

documenting the certification, inspection, and 

surveillance of repair stations, consisting of 

applications, certificates and ratings, inspection 

reports, and related correspondence. 

Destroy after certification has 

been inactive or cancelled for 

5 years. 

II-NNA-1102 Item 18 

Approved 7/12/54 

5. Aircraft Repair and Alteration Files. Case 

files maintained by flight standards field offices 

pertaining to modification conversions, 

adaptations, etc., to aircraft structures, 

components, equipment, and accessories. 

Destroy case records of 

engineering changes 

requiring revision of approved 

type specifications 5 years 

after approval or 

abandonment of the project. 

II-NNA-1102 Item 32 

Approved 7/12/54 

6. Air Carrier Contracts and Agreements. Case 

files of agreements made between airlines and 

contractors for aircraft and component 

maintenance and/or overhaul such as retreating 

tires; overhauling engines, instruments, 

propeller governors, fuel pumps, generators, 

starters, magnetos; and recovering of control 

surfaces. 

Destroy superseded or 

canceled case files when 1 

year old. 

II-NNA-1102 Item 41 

Approved 7/12/54 

7. Service Difficulty Program Files. See 8010. 

8. Mechanical Reliability Report (MRR) and 

Mechanical Interruption Summary (MIS) 

Systems Data Files. 

 

a. Mechanical Reliability Report (MRR) system 

data files. Data created prior to the service 

difficulty data system, and stored on 

magnetic tape by Flight Standards Service. 

 

 (1) Master tape record. Microfilm in 

accordance with 36 CFR 1230. 

Erase after microfilming and 

film is determined to be an 

adequate substitute. 

NC1-237-83-1 Item 3 

Approved 11/30/83 
08/29/01 1350.15C 

213 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

 (2) Microfilm of the taped data. Destroy when 5 years old. NC1-237-83-1 Item 3 

Approved 11/30/83 

b. Mechanical Interruption Summary (MIS) 

system data files. Data retained in the 

district office. 

Destroy when 1 year old. NC1-237-83-1 Item 3 

Approved 11/30/83 

9. General Aviation Aircraft Surveillance Files. 

Documents relating to the maintenance 

surveillance of general aviation aircraft. 

Included are notices of aircraft condition, 

malfunction and defects reports, inspection 

reports, and related correspondence. 

Destroy when 2 years old. NC1-237-83-1 Item 3 

Approved 11/30/83 

10. Air Carrier Aircraft Engine Utilization Files. 

Monthly reports of engine utilization, overhaul, 

shutdowns and similar data, and related 

computer listings and publications, maintained 

by Aviation System Standards. 

 

a. Utilization reports. Destroy when 2 years old. NN-173-195 Item 8 

Approved 4/5/73 

b. Monthly listings. Destroy after accuracy of 

quarterly listing is verified.

NN-173-195 Item 7 

Approved 4/5/73 

c. Quarterly listings. Destroy when 10 years old. NN-173-195 Item 7 

Approved 4/5/73 

d. Computer Listings. Destroy when 10 years old. NN-173-195 Item 9 

Approved 4/5/73 

e. Aircraft Utilization and Propulsion Report. Retain 1 master copy. NN-173-195 Item 10 

Approved 4/5/73 

11. Operations Specifications - Maintenance 

Part ”D'' Files. Forms listing authorizations and 

limitations on air carriers that are not specifically 

covered in formal regulations, and related 

correspondence. 

 

a. Flight Standards Technical Division. Destroy 1 year after 

cancellation. 

NN-173-195 Item 11 

Approved 4/5/73 

b. Regional Flight Standards Divisions. Destroy 5 years after 

cancellation. 

NN-173-195 Item 11 

Approved 4/5/73 

c. Flight Standards District Offices. Destroy 5 years after 

cancellation. 

NN-173-195 Item 11 

Approved 4/5/73 

12. Air Carrier Maintenance Manuals. Manuals 

maintained by Flight Standards Field Offices for 

each type of aircraft operated by assigned air 

carriers. 

Destroy when superseded or 

obsolete. 

Nonrecord 
1350.15C 08/29/01 

214 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8310 CERTIFICATION PROCEDURES 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8320 SURVEILLANCE PROCEDURES 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8330 INVESTIGATION PROCEDURES 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8340 BULLETINS - LARGE AIRCRAFT 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8350 BULLETINS - SMALL AIRCRAFT 

Destruction not authorized. OPR Action needed to 

request disposition 

authority. 

8400 OPERATIONS 

1. Air Carrier Operations Files. 

a. Case files documenting the certification, 

inspection, and surveillance of operations of 

scheduled and non-scheduled air carriers. 

 (1) Regional flight standards offices. Transfer closed case files to 

FRC when 5 years old. 

Destroy when 10 years old. 

NC1-237-77-3 Item 33 

Approved 12/2/77 

 (2) Flight Standards field offices. Destroy when 5 years old. NC1-237-77-3 Item 33 

Approved 12/2/77 

b. Basic certificates, specifications, and 

authorizations 

 

 (1) Regional flight standards offices. Transfer superseded or 

canceled case files to FRC 

when 5 years old. Destroy 

when 8 years old. 

NC1-237-77-3 Item 33 

Approved 12/2/77 

 (2) Flight Standards field offices. Destroy superseded or 

canceled case files when 5 

years old. 

NC1-237-77-3 Item 33 

Approved 12/2/77 
08/29/01 1350.15C 

215 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

2. Approved Schools Case Files. Case files 

documenting the certification and inspection of 

schools offering courses leading to the obtaining 

of an operations airman certificate, including 

those whose physical plant and quality of 

instructions meet the criteria for an “Approved 

School'' rating or who have made application for 

such rating. 

Destroy after certification has 

been inactive or cancelled for 

5 years. 

II-NNA-1102 Item 17 

Approved 7/12/54 

3. Air Taxi Files. Case files maintained by Flight 

Standards Field Offices containing all basic 

certificates, authorizations, operating and 

maintenance data, reports of inspections and 

other records pertaining to each air taxi or nonscheduled operation utilizing aircraft under 

12,500 pounds gross weight. 

Destroy basic certificates and 

data 3 years after being 

superseded or canceled. 

Destroy all other records 

when 3 years old. 

II-NNA-1102 Item 19 

Approved 7/12/54 

4. Correspondence and Reports Pertaining to 

Agricultural and Industrial Flying. 

Correspondence and reports concerning aerial 

patrol, banner towing, wildlife census taking, 

mineral exploration and similar operations. 

Destroy when 2 years old. II-NNA-1102 Item 22 

Approved 7/12/54 

5. Rotorcraft External Load Operations Files. 

Case files documenting the certification, 

inspection, and surveillance of rotorcraft external 

load operations. 

Destruction not authorized. Revalidation required 

6. Instrument Pilot Training Files. 

Correspondence pertaining to instrument pilot 

training for air carrier pilots, air line transport 

rating, and flight and academic test procedures. 

Destroy when 5 years old. II-NNA-1102 Item 39 

Approved 7/12/54 

7. Air Carrier Personnel Training and Checking 

Activities Files. Documents reflecting the 

amount of training and periodic checks 

conducted by air carriers, the results thereof, 

and related reports.

Destroy when 5 years old. II-NNA-1102 Item 40 

Approved 7/12/54 

8. Special Flight Permit Files. Documents 

relating to issuance of ferry permits and 

manufacturer product flight test permits. 

Destroy 90 days after 

completion of action for which 

permit is issued, or after need 

has been exhausted. 

II-NNA-1102 Item 21 

Approved 7/12/54 

9. Safety Improvement Report Files. FAA Form 

8740-5, or equivalent, and related 

correspondence. 

Destruction not authorized. Revalidation required 

10. Air carrier Operations Manuals. Manuals 

maintained by Flight Standards Field Offices for 

each type of aircraft operated by assigned air 

carriers. 

Destroy when superseded or 

obsolete. 

Nonrecord 
1350.15C 08/29/01 

216 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8410 AIR CARRIER AIRMEN CERTIFICATION 

 OPR Action needed to 

request disposition 

authority. 

8430 AIR CARRIER INSPECTION AND 

SURVEILLANCE 

 OPR Action needed to 

request disposition 

authority. 

8450 AIR CARRIER INVESTIGATIONS 

 OPR Action needed to 

request disposition 

authority. 

8500 AEROMEDICAL CERTIFICATION 

1. Medical Examination Clear Files. Reports of 

medical examination of airmen containing no 

significant pathology arranged numerically by 

number reflecting year and sequence of receipt. 

Destroy original records after 

3 years. 

N1-237-86-6 Item 1(a) 

Approved 12/9/86 

2. Medical Examination Pathology Files. Case 

files consisting of applications for medical 

certificates and other related documents 

evidencing the physical status of airmen having 

medical disabilities, disorders, diseases. 

 

a. Original records not microfilmed. Transfer closed case files to 

FRC when 5 years old. 

Destroy when 50 years old. 

N1-237-86-6 Item 2(a) 

Approved 12/9/86 

b. If microfilmed. 

 (1) Original active records. Microfilm in 

accordance with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

N1-237-86-6 Item 2(b) 

Approved 12/9/86 

 (2) Microfilm of original record. Destroy microfilm 50 years 

after record becomes 

inactive. 

N1-237-86-6 Item 2(b) 

Approved 12/9/86 

3. X-Ray Files. X-rays made in connection with 

the medical certification of airmen maintained by 

regional medical offices. 

 

a. Pathological (further action required). Destroy when 75 years old. NC1-237-77-7 Item 10 

Approved 9/23/77 

b. Non-Pathological. Destroy when 2 years old. NC1-237-77-7 Item 10 

Approved 9/23/77 

4. Electrocardiogram Files. EKG tracings 

generated in medical examinations of airline 

transport pilots, maintained by the Civil 

Aeromedical Institute. 

 
08/29/01 1350.15C 

217 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

a. Original tracings. Microfilm in accordance 

with 36 CFR 1230. 

Destroy original records 

when microfilm is determined 

to be an adequate substitute 

for paper records. 

NC1-237-77-7 Item 11 

Approved 9/23/77 

b. Microfilm of original tracings. Destroy 50 years after last 

inactive status. 

NC1-237-77-7 Item 11 

Approved 9/23/77 

5. Medical Examination Locator Files. Microfilm 

and microfiche containing file locator information 

on airmen by name, date of birth, medical 

identification number (MID), and pathology 

number (PI). 

Destroy inactive records 

when 50 years old. 

NC1-237-79-2 Item 3 

Approved 2/8/79 

8510 MEDICAL REVIEW AND APPEALS 

 OPR Action needed to 

request disposition 

authority. 

8520 MEDICAL EXAMINER 

1. Designated Examiner Case Files. Case files 

consisting of applications for appointment as 

aviation medical examiner, annual renewal 

agreements, and related correspondence. 

Transfer closed case files to 

FRC 10 years after 

dedesignation. Destroy 25 

years after dedesignation. 

NC1-237-77-7 Item 12 

Approved 9/23/77 

2. Computer Master Files. Tape record of 

personal identification and location information 

on current and former Aviation Medical 

Examiners (AME). 

Destroy 2 years after death 

or 25 years after 

dedesignation. 

NC1-237-79-2 Item 2 

Approved 2/8/79 

8530 BIOMETRICS SERVICES 

 OPR Action needed to 

request disposition 

authority. 

8600 GENERAL AVIATION AIRWORTHINESS 

 OPR Action needed to 

request disposition 

authority. 

8610 CERTIFICATION 

 OPR Action needed to 

request disposition 

authority. 

8620 SURVEILLANCE PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

8630 INVESTIGATION PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

8640 GENERAL AVIATION AVIONICS 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

218 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8700 GENERAL AVIATION OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

8710 CERTIFICATION 

 OPR Action needed to 

request disposition 

authority. 

8720 GENERAL AVIATION INSPECTION AND 

SURVEILLANCE 

 

General Aviation Surveillance Files. Documents 

accumulated in the inspection and surveillance of 

flight operations of general aviation aircraft. 

Destruction not authorized. Revalidation required 

8730 INVESTIGATION PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

8740 ACCIDENT PREVENTION 

 OPR Action needed to 

request disposition 

authority. 

8800 COMMERCIAL SPACE OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

8810 LAUNCH LICENSING 

 OPR Action needed to 

request disposition 

authority. 

8820 LAUNCH GUIDELINES 

 OPR Action needed to 

request disposition 

authority. 

8830 LAUNCH OPERATIONS EVALUATION 

AND MONITORING 

 OPR Action needed to 

request disposition 

authority. 

8840 LAUNCH OPERATIONS 

ENVIRONMENTAL RECORDS 

 OPR Action needed to 

request disposition 

authority. 

8900 COMMERCIAL SPACE RE-ENTRY 

OPERATIONS 

 OPR Action needed to 

request disposition 

authority. 

8910 RE-ENTRY ENVIRONMENTAL RECORDS

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

219 

Item 

No. 

Title and Description of Records 

(All Records Series are temporary except where indicated)

Disposition Authority 

8920 RE-ENTRY LICENSING 

 OPR Action needed to 

request disposition 

authority. 

8930 RE-ENTRY OPERATIONS EVALUATION 

AND MONITORING 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

220 

CHAPTER 12. AVIATION MEDICINE, RESEARCH, AND 

DEVELOPMENT 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

9000 AVIATION MEDICINE - GENERAL 

 These records relate to the development of standards, rules, and regulations governing the medical fitness of 

airmen and other persons whose health affects safety in flight; medical examination and certification of airmen; 

and research in medicine affecting civil aviation. (See 3910 for administration of employee and environmental 

health services.)

1. General Correspondence Files. 

Correspondence, reports, and related records 

documenting the development of agency medical 

plans, policies, standards, and procedures, and 

the direction and evaluation of agency medical 

programs, and records relating to significant 

transactions of continuing interest. 

 

a. Correspondence of the Office of Aviation 

Medicine and the Civil Aeromedical Institute 

of historical nature documenting the 

establishment, development, plans, policies, 

standards, and procedures of agency 

medical programs. 

PERMANENT. Transfer to 

FRC when 30 years old. 

Offer to NARA when 40 

years old. 

NC1-237-77-7 Item 13 

Approved 9/23/77 

b. General correspondence of medical program 

activities documenting the administration and 

operation of FAA medical programs. 

Transfer to FRC when 4 

years old. 

Destroy when 29 years old. 

NC1-237-77-7 Item 13 

Approved 9/23/77 

2. Regional Activity Reports. FAA Form 1380-9, 

Flight Surgeon Activity Report. 

Destruction not authorized. Revalidation required 

9100 AEROMEDICAL STANDARDS 

 OPR Action needed to 

request disposition 

authority. 

9110 MEDICAL STANDARDS 

 OPR Action needed to 

request disposition 

authority. 

9120 MEDICAL RULES AND PROCEDURES 

 OPR Action needed to 

request disposition 

authority. 

9300 Development and Research 

OPR Action needed to 

request disposition 

authority. 

9400 COMMERCIAL SPACE 

TRANSPORTATION 

 
08/29/01 1350.15C 

221 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

These records relate to the promotion of commercial space transportation activities by the United States private 

sector and include space transportation policies, regulatory program, licensing for commercial launch vehicle 

launches, and safety research. 

1. Directors and Associate Directors Subject 

Files/General Correspondence Files. Files 

signed and reviewed by high level Files signed 

and reviewed by high level administrators on 

program policies, directives, procedures, studies, 

reports, briefing papers, speeches, corporation, 

international organizations, Congress, and other 

Federal agencies that relate to the administration 

and operation of the office. 

PERMANENT. Cut-off files 

annually. 

Transfer to FRC when 3 

years old. 

Offer to NARA when 10 

years old. 

N1-237-96-1 Item 1 

Approved 2/12/96 

2. Reports/Publications Files. Official public 

reports, studies, and projects produced by staff 

and/or contractors relating to commercial space 

transportation. 

 

a. Record copy. PERMANENT. Transfer to 

FRC 3 years after publication 

of report. 

Offer to NARA 10 years after 

publication. 

N1-237-96-1 Item 2 

Approved 2/12/96 

b. Other copies. Destroy when no longer 

needed for public distribution. 

N1-237-96-1 Item 2 

Approved 2/12/96 

3. Commercial Space Transportation Advisory 

Committee (COMSTAC) Files. Committee 

agendas, transcripts of proceedings, membership 

information, briefing books, and minutes. 

PERMANENT. Cut-off files 

annually. 

Transfer to FRC when 5 

years old. 

Offer to NARA when 15 

years old. 

N1-237-96-1 Item 3 

Approved 2/12/96 

4. License Application File. Records include 

application, technical review of applications, 

maximum probable loss determinations and 

project files, risk assessment, license, license 

orders, and compliance monitoring documents. 

Transfer to FRC when 5 

years old. 

Destroy when 25 years old. 

N1-237-96-1 Item 4 

Approved 2/12/96 

5. Reading Day Files. Chronological files 

duplicating all outgoing correspondence.

Destroy when 2 years old. N1-237-96-1 Item 5 

Approved 2/12/96 

9500 RESEARCH AND DEVELOPMENT 

 These records are created in connection with technical and scientific research and development programs relating 

to the development of new systems, facilities, and devices and the improvement or refinement of existing 

systems, facilities, and devices, including aircraft, aircraft engines and equipment. They involve all phases of 

research and development, including planning and the establishment of requirements and preliminary 

characteristics, experimentation, design, engineering, testing, and evaluation. 
1350.15C 08/29/01 

222 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

23. General Correspondence Files. Routine 

administrative correspondence, reports and 

related records maintained by the agency office 

of primary interest relating to the administration of 

the planning, management, evaluation, and 

accomplishment of research and development 

programs, policies, and procedures. 

Transfer to FRC when 5 

years old. 

Destroy when 25 years old. 

NC1-237-77-3 Item 

67(1) 

Approved 12/2/77 

24. Technical Boards and Committee Files. 

Records of boards and committees studying 

assigned technical research and development 

problems, including requirements for or the 

authorization of projects, the scheduling and 

phasing of projects or programs, and the control 

and coordination of research and development 

project phases. Consists of agendas, minutes of 

meetings, documents relating to the 

establishment, revision, or termination of 

projects; and papers reflecting the group’s 

actions, recommendations, and 

accomplishments.

 

a. Official files of the committee or board 

maintained by the chairman, secretary, or 

other designee. 

Transfer to FRC when 2 

years old. 

Destroy when 27 years old. 

NC1-237-77-3 Item 

67(2) 

Approved 12/2/77 

b. Copies of committee or board files distributed 

to members. 

Destroy when superseded or 

obsolete or upon termination 

of membership, whichever is 

earlier. 

NC1-237-77-3 Item 

67(2) 

Approved 12/2/77 

25. Research and Development Project Files. 

Case files maintained by laboratories and other 

activities and offices responsible for research and 

development functions reflecting a complete 

history of each project or task from initiation 

through research, development, design, and 

testing to completion. Consists of project 

authorization documents; project cards; technical 

characteristics; test and trial results; drawings, 

specifications, and photographs considered 

essential to document design, modifications, and 

engineering development; technical and progress 

reports, notices of completion; and 

correspondence influencing the course of action 

taken on a project.

Transfer closed project file to 

FRC when 3 years old. 

Destroy when 28 years old. 

NC1-237-77-3 Item 

67(3) 

Approved 12/2/77 

26. Research and Development Project Working 

and Control Files. Copies of documents 

essentially duplicated in project case files; 

preliminary sketches, drawings, specifications, 

photographs, and other working papers 

determined not to be of sufficient value to 

incorporate into project case files; and related 

project control and progress control records.

Destroy upon completion or 

cancellation of project or 

when purpose has been 

served. 

Nonrecord 
08/29/01 1350.15C 

223 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

27. Laboratory Notebooks. Notebooks containing 

technical and scientific data accumulated in the 

conduct of research and development projects.

 

a. Notebooks containing data determined to be 

duplicated in technical reports or in project 

case files, or to be of such a nature that their 

retention would not add significantly to the 

project file. 

Destroy 6 months after 

completion or termination of 

related project. 

NC1-237-77-3 Item 

67(4) 

Approved 12/2/77 

b. All other notebooks. Transfer closed files to FRC 

when 5 years old. Destroy 

when 25 years old. 

NC1-237-77-3 Item 

67(4) 

Approved 12/2/77 

28. Technical Report Files. Official file copy of 

each technical report or unpublished manuscript 

of report prepared in connection with a project or 

task. 

 

a. Record copy. PERMANENT. Transfer

closed case files to FRC 

when 5 years old. Offer to 

NARA when 25 years old. 

NC1-237-77-3 Item 

67(5) 

Approved 12/2/77 

b. All other copies. Destroy when no longer 

needed for reference. 

NC1-237-77-3 Item 

67(5) 

Approved 12/2/77 

29. Drawing and Specification Files. Official file 

copy of each drawing and specification showing 

final design and technical characteristics of items 

developed. 

Transfer to FRC 1 year after 

superseded. Destroy when 

25 years old. 

NC1-237-77-3 Item 

67(6) 

Approved 12/2/77 

30. Progress Report Files. Reports showing 

initiation, progress, or degree of completion of 

projects or tasks, submitted by research facilities, 

laboratories, or project offices to higher authority, 

and related papers. 

 

a. Reporting office copies. Destroy 1 year after 

completion or cancellation of 

related projects. 

NC1-237-77-3 Item 

67(7) 

Approved 12/2/77 

b. Feeder reports used for compilation of 

consolidated reports. 

Destroy upon submission of 

consolidated reports. 

NC1-237-77-3 Item 

67(7) 

Approved 12/2/77 

c. Consolidated reports, and any feeder reports 

used for preparation thereof, containing 

technical or scientific data not fully 

documented in the consolidated reports. 

Transfer closed case file to 

FRC when 5 years old. 

Destroy when 25 years old. 

NC1-237-77-3 Item 

67(7) 

Approved 12/2/77 
1350.15C 08/29/01 

224 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

31. Feasibility Study Files. Studies conducted 

before the installation of any technology or 

equipment associated with information 

management systems, such as word processing, 

copiers, micrographics, and communications. 

Studies and system analyses for the initial 

establishment and major changes of these 

systems. Such studies typically include a 

consideration of the alternatives of the proposed 

system and a cost/benefit analysis, including an 

analysis of the improved efficiency and 

effectiveness to be expected from the proposed 

system. 

Destroy 5 years after 

completion or cancellation of 

study. 

GRS 16 Item 9 

32. Research Contract and Agreement Files. 

Case files of formal contracts and agreements 

with universities, commercial concerns, 

individuals, and others for research and 

development work, and related papers, but 

EXCLUDING technical or scientific data furnished 

FAA pursuant to the terms of the contracts or 

agreements and copies of contractual documents 

filed in project case files (item 9500(3)). 

Apply provisions of item 

4400(3). 

a. Procurement or Purchase organization copy, 

and related papers. 

 

 (1) Transaction dated on or after July 3, 

1995 (the effective date of the Federal 

Acquisition Regulations (FAR) rule 

defining "simplified acquisition 

threshold"). 

 

 (a) Transactions that exceed the 

simplified acquisition threshold and 

all construction contracts exceeding 

$2,000. 

Destroy 6 years and 3 

months after final payment. 

GRS 3 Item 3(a)(1)(a) 

 (b) Transactions at or below the 

simplified acquisition threshold and 

all construction contracts at or below 

$2,000. 

Destroy 3 years after final 

payment. 

GRS 3 Item 3(a)(1)(b) 

 (2) Transactions dated earlier than July 3, 

1995. 

 

 (a) Transactions that utilize other than 

small purchase procedures and all 

construction contracts exceeding 

$2,000. 

Destroy 6 years and 3 

months after final payment. 

GRS 3 Item 3(a)(2)(a) 

 (b) Transactions that utilize small 

purchase procedures and all 

construction contracts under $2,000. 

Destroy 3 years after final 

payment.

GRS 3 Item 3(a)(2)(b) 
08/29/01 1350.15C 

225 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

b. Obligation copy. Destroy when funds are 

obligated.

GRS 3 Item 3(b) 

c. Other copies of records described above 

used by component elements of a 

procurement office for administrative 

purposes.

Destroy upon termination or 

completion. 

GRS 3 Item 3(c) 

d. Data Submitted to the Federal Procurement 

Data System (FPDS). Electronic data file 

maintained by fiscal year, containing 

unclassified records of all procurements, 

other than small purchases, and consisting of 

information required under 48 CFR 4.601 for 

transfer to the FPDS. 

Destroy or delete when 5 

years old.

GRS 3 Item 3(d) 

33. Technical Reference Files. Copies of technical 

reports, specifications, drawings, and other data 

received from other sources, used as a reference 

source in the performance of research and 

development functions, but EXCLUDING official 

file copies of these documents.

Destroy when superseded or 

obsolete. 

Nonrecord. 

9550 REQUIREMENTS 

 OPR Action needed to 

request disposition 

authority. 

9600 AIRCRAFT 

 OPR Action needed to 

request disposition 

authority. 

9610 AERODYNAMICS 

 OPR Action needed to 

request disposition 

authority. 

9620 FACILITIES AND LABORATORIES 

 OPR Action needed to 

request disposition 

authority. 

9630 DESIGN AND FABRICATION 

 OPR Action needed to 

request disposition 

authority. 

9640 FLIGHT TEST 

 OPR Action needed to 

request disposition 

authority. 

9650 PERFORMANCE AND MAINTENANCE 

 OPR Action needed to 

request disposition 

authority. 

9660 PRODUCTION 

 OPR Action needed to 

request disposition 

authority. 
1350.15C 08/29/01 

226 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

9700 AIRCRAFT SYSTEMS, COMPONENTS, 

AND ACCESSORIES 

 OPR Action needed to 

request disposition 

authority. 

9710 AIRFRAME 

 OPR Action needed to 

request disposition 

authority. 

9720 AIRFOILS AND WINGS 

 OPR Action needed to 

request disposition 

authority. 

9730 CABINS AND COCKPITS 

 OPR Action needed to 

request disposition 

authority. 

9740 CONTROL SURFACES 

 OPR Action needed to 

request disposition 

authority. 

9750 INSTRUMENTATION 

 OPR Action needed to 

request disposition 

authority. 

9760 PROPULSION AND ENGINES 

 OPR Action needed to 

request disposition 

authority. 

9770 UNDERCARRIAGES 

 OPR Action needed to 

request disposition 

authority. 

9800 AIR TRAFFIC AND NAVIGATION 

SYSTEMS 

 OPR Action needed to 

request disposition 

authority. 

9810 AIRPORTS 

 OPR Action needed to 

request disposition 

authority. 

9820 COMMUNICATIONS RESEARCH 

 OPR Action needed to 

request disposition 

authority. 

9830 DATA PROCESSING AND DISPLAY 

 OPR Action needed to 

request disposition 

authority. 

9840 NAVIGATION 

 OPR Action needed to 

request disposition 

authority. 
08/29/01 1350.15C 

227 

Item 

No. 

 Title and description of records 

(all records series are temporary except where indicated) Disposition Authority 

9850 RADAR AND RELATED DATA 

ACQUISITION 

 OPR Action needed to 

request disposition 

authority. 

9900 PHYSICAL AND NATURAL SCIENCES 

 OPR Action needed to 

request disposition 

authority. 

9930 METEOROLOGY 

 OPR Action needed to 

request disposition 

authority. 

9950 AEROMEDICAL RESEARCH 

 OPR Action needed to 

request disposition 

authority. 

9960 HUMAN FACTORS 

 OPR Action needed to 

request disposition 

authority. 

9970 CLINICAL RESEARCH 

 OPR Action needed to 

request disposition 

authority.