U.S. DEPARTMENT OF EDUCATION

OFFICE OF ELEMENTARY AND SECONDARY EDUCATION

WASHINGTON, DC 20202-6335

INDIAN EDUCATION PROGRAMS

Formula	Grants	to

Local	Educational	Agencies

CFDA	Number:		84.060

Formula	Grant	

Annual	Performance	Report (APR)

PAPERWORK BURDEN STATEMENT

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection 

displays a valid OMB control number. The valid OMB control number for Formula Grant EASIE (Electronic Application System for Indian 

Education) is 1810-NEW. The time required to complete this information collection is estimated to average 16 hours per 

response for annual performance reports, including the time to review instructions, search existing data resources, gather the 

data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time 

estimate or suggestions for improving this form, please write to: U.S. Department of Education, Washington, D.C. 20202-4700. If you have 

comments or concerns regarding the status of your individual submission of this form, write directly to: Office of Indian Education, U.S. 

Department of Education, Lyndon B. Johnson Building, 400 Maryland Avenue, S.W., Room 3E205, Washington, DC 20202-6335.

Disclaimer

This is a hard-copy representation of the annual performance which will be located in the Education Data Exchange Network 

(EDEN) Submission System. Grantees must complete APR in EDEN unless they qualify for and request a paper document.
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U.S.	DEPARTMENT	OF	EDUCATION

Office	of	Indian	Education

General	Instructions	for	Annual	Performance	Report	(APR)

This package contains instructions and a model of the online Annual Performance Report (APR) 

for the Formula Grants to Local Educational Agencies Program (CFDA 84.060) which is 

completed electronically through the Education Data Exchange Network (EDEN) Submission 

System. Recipients of formula grants must submit an APR for each year funding has been 

approved. The APR should demonstrate whether substantial progress has been made toward 

meeting the project objectives and the program performance measures. The information 

described in these instructions will provide the U.S. Department of Education (ED) with the 

information needed to determine whether recipients have demonstrated substantial progress. 

Performance reporting requirements are found in 34 CFR 75.720 and 2 CFR 200. 

Purpose

The purpose of the Indian Education Formula Grant program, authorized in Part A, Subpart 1, of 

Title VII of the Elementary and Secondary Education Act (the Act), is to assist eligible applicants 

to provide Indian students with the opportunity to meet the same challenging state standards 

as all other students and meet the unique educational and culturally related academic needs of 

American Indian and Alaska Native students. 

Formula	Grant	EASIE	APR

The method for reporting grant performance for this program is completed online using the 

Education Data Exchange Network (EDEN) Submission System for Indian Education. If you need 

technical assistance in completing the APR, please contact our Partner Support Center (PSC):

U.S. Department of Education Partner Support Center (PSC)

Telephone: 877-457-3336 (877-HLP-EDEN) 

Fax: 888-329-3336 (888-FAX-EDEN) 

TTY/TDD: 888-403-3336 (888-403-EDEN) 

eden_oie@ed.gov 

Paper	submission

Paper submission is permitted with pre-arrangement. If you are a district that arranged to

submit a paper form, follow the directions in the Federal Register notice for submitting your 

APR. Use the forms that you received in response to your request for paper submission, not 

the sample forms attached to these instructions. For assistance with this process, contact PSC, 

as shown above. 
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Deadlines

The APR submitted must address all required information in order to be funded in subsequent 

grants. The APR consists of the Cover Sheet, Participation Data, Program Performance Data and 

Budget. The APR may be submitted between September 16, 2015-October 16, 2015.

Transmittal	Instructions	for	Formula	Grant APR

The APR is transmitted electronically to the Department. To complete and transmit your APR, 

you must complete the certification screen by clicking the I CERTIFY button. If you don’t click 

the I CERTIFY button, your APR is not complete or transmitted. After you certify, click Continue

and download the PDF.

Please read the attached “Dear Colleague Letter” from your program office carefully. It 

contains instructions for completing the APR for the Formula Grant Program. The Getting 

Started and APR FAQs documents also contain in depth information on how you will report data 

in the APR. 

Note: For the purposes of this report, the term “project period” is used interchangeably with 

the term “performance period,” which is found on the Grant Award Notification. 

Specific	Instructions	for	Formula	Grant	APR

Instructions	for	the	Coversheet

 

1. Grantee Agency Name. Pre-populated from EASIE Application. If the grantee agency name 

has changed, contact PSC. 

2. Mailing Address. Pre-populated from EASIE Application. If the mailing address has changed, 

contact PSC.

3. Grantee Identification. Pre-populated from EASIE Application.

4. Reporting Period Information. Pre-populated from EASIE Application.

5. Application Duration. Pre-populated from the EASIE Application.

6. Type of Grantee Information. Pre-populated from EASIE Application. 

7. Type of Application Information. Pre-populated from EASIE Application.

8. Partner Identification (for Consortiums). Pre-populated from EASIE Application.

9. Project Director Name and Title. Enter the name, title, phone number, fax number and 

email address of your school year (SY) 2014-15 project director (even if there has been a 

project director change since the SY 2014-15 grant). If there was no project director 

assigned to the grant, identify who was responsible for carrying out program objectives and 

services. 
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10. Authorized Official Representative. Enter the name, title, phone number, fax number and 

email address of your approved authorized representative (certifying official user) who was 

legally authorized to approve the SY 2014-15 grant (even if there has been an authorized 

representative change since the SY 2014-15 grant).

Section	A:	Participation	Data	by	Objective	and	Activity/Service

Table	1: Grant	Objective	Participation	Data

Your Indian Education Formula Grant project’s objectives, as well as the activities/services and 

grade levels associated with each objective, have been pre-populated from items in your EASIE 

application. 

Directions: Provide program-specific information on target population(s), total number of 

students served during the reporting period, and an explanation of the activity/service provided 

during SY 2014-15. The comment box provides an opportunity to offer detailed information 

about specific project activities and services. 

Instructions for completing Table 1:

(1) Objective: Pre-populated from EASIE Application.

(2) Activity/Service: Pre-populated from EASIE Application.

(3) Grade Levels Served: Pre-populated from EASIE Application.

(4) Target Population:

 Select the target population(s) served for each activity/service. Activities may serve 

single or multiple populations (e.g., Family Literacy Night using culturally-based 

reading materials for elementary children may serve Indian students, parents of 

Indian students, and teachers of Indian students).

 The target population choices are as follows: Indian students, parent of Indian 

students, teachers of Indian students, other (administrators), no target population 

(curriculum development), or N/A activity not implemented.

 If an activity does not have a target population (e.g., curriculum development), 

select “No target population.”

 If an activity was not implemented, select “N/A: activity not implemented.”

(5) Number Served:

 For each activity, enter the total number of persons in each group who received 

services during the reporting period. Note: Only count each participant once, even if 

that person attended multiple activities or services for that objective.

 If the activity does not have a target population, leave all columns blank.

 If an activity was not implemented, leave all columns blank.
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Explanation of Activity/Service: The comment box provides an opportunity to offer additional 

information about specific project activities and services. Programs should describe specific 

types of activities as well as the frequency of activities. (e.g., Family Literacy Night was held 

quarterly for K-6 students, parents and teachers).

Section	B: Project	and	Program	Performance	Data

Table 2: Project Results by Objective and Data Source

Table 2 provides information about your project objectives and data sources from the EASIE 

application. 

Directions: Indicate whether you met each objective during the current reporting period. If the 

objective was not met, explain and provide steps for improvement. 

Instructions for completing Table 2: Project Results by Objective and Data Source

(1) Objective: Pre-populated from EASIE Application.

(2) Data Source: Pre-populated from EASIE Application.

(3) Objective Results: Indicate whether you met each objective during the current 

reporting period. 

(4) Analysis of Objective Results: If the objective was not met, explain why the objective 

was not met and any steps for improvement.

Table 3: Reading State Assessment Data

Table 3 provides the total number and percentage of all students and Indian students assessed 

in reading who score at or above proficient on state assessments in all grades covered by the 

state assessments. 

Instructions for completing Table 3: Reading State Assessment Data

The reading state assessment data is pre-populated from information provided by EDFacts; 

however, you can edit assessment data by checking the box. If you edit the assessment 

information, provide an explanation in the comment box (e.g., the assessment information was 

edited to reflect current test scores). The comment box also allows you to provide additional 

information about reading assessments (e.g., our reading state assessment is being piloted this 

year and the scores establish baseline data). 

Table 4: Mathematics State Assessment Data

Table 4 provides the total number and percentage of all students and Indian students assessed 

in mathematics who score at or above proficient on state assessments in all grades covered by 

the state assessments. 
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Instructions for Table 4: Mathematics State Assessment Data

The mathematics state assessment data is pre-populated from information provided by 

EDFacts; however, you can edit assessment data by checking the box. If you edit the 

assessment information, provide an explanation in the comment box (e.g., the assessment 

information was edited to reflect current test scores). The comment box also allows projects to 

provide additional information about mathematics assessments. (e.g., our mathematics state 

assessment is being piloted this year and the scores establish baseline data). 

Table 5: Summary of State Assessment Data

Table 5 provides a summary of the number of Indian students and all students in grades 3-8 

who score at or above proficient in reading and mathematics on state assessments. If you edit 

the State Assessment Data, the table will auto-calculate the changes.

Table 6: Attendance Data

Table 6 provides the average daily attendance data for this project. Enter the value as a whole 

number not a percentage

Instructions for Table 6: Attendance Data 

Provide the average daily attendance for all Indian students and all students. 

 

Definitions 

(1) Average Daily Attendance (ADA) - The average number of all students in daily attendance 

computed according to state law or regulation, or if no state definition exists, the aggregate 

number of days of attendance by students divided by the number of days of enrollment of 

students during the reporting period.

(2) Average Daily Attendance of Indian Students - The average number of Indian students in 

daily attendance computed according to state law or regulation, or if no state definition exists, 

the aggregate number of days of attendance by students divided by the number of days of 

enrollment of students during the reporting period.

Table 7: Graduation Data

Table 7 provides the graduation data for this project. 

Instructions for Table 7: Graduation Data

Provide graduation data for all Indian students and all students for this project. Graduation 

data is required if your project included high school students. Enter the value as a percentage 

to one decimal place (e.g., 57.4%). The graduation data is pre-populated from information 

provided by EDFacts; however, assessment data can be edited by grantees by checking the box. 
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Definitions 

(1) Graduation Data for All Students - The percentage of students who graduated from high 

schools with a regular diploma. The calculation of the percentage rate is defined in the state’s 

accountability plan in accordance with Title I, Section 200.19.

(2) Graduation Data for Indian Students - The percentage of Indian students who graduated 

from high schools with a regular diploma. The calculation of the percentage rate is defined in 

the state’s accountability plan in accordance with Title I, Section 200.19. 

Section	C: Expenditure	Report

Table 8: Expenditure Report

Table 8 provides information on project expenditures as recorded in G5, the Department of 

Education’s accounting program.

Instructions for Table 8: Expenditure Data

The budget information for amount obligated, amount expended, funds remaining and 

percentage remaining is auto-calculated from G5. Grantees will provide an explanation if the 

funds remaining exceed 10% of the total. 

If the program’s expenditure records do not match the amount in G5, contact OIE for further 

instruction and select yes on question 3 in Section D: Additional Program Information and 

Certification, to request technical assistance 

Section	D: Technical	Assistance	and	Certification

Section D helps OIE provide technical assistance to grant programs. The section also includes 

APR certification. 

Instructions for Section D: Additional Program Information

Select yes or no for each question. 

Certification: The authorized representative certifies the APR. The authorized representative 

must be authorized to legally bind the entry. 
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Office	of	Indian	Education

Title	VII	Indian	Education	Formula	Grant

Formula	Grant	EASIE	APR Coversheet

All of the information on this page will be prepopulated for the grantee from the application, except for Project 

Director and Authorized Representative. If changes need to be made to any of the information located on this 

page, contact PSC.

1. Grantee Agency Name

2. Mailing Address

3. Grantee Identification:

a. PR # S060A14XXXX 

b. DUNS #XXXXXXX

c. NCES #XXXXXXXXX

4. Reporting Period Information: July 1, 2014 – June 30, 2015

5. Application Duration: [Single-Year Application or Multi-Year Application]

6. Type of Grantee: [LEA as a single applicant, LEA consortium leader, BIE–funded elementary and/or 

secondary school or Tribe applying in lieu of LEA(s)]

7. Type of Application: [Regular formula grant program, Title I School-wide Program or Integration of 

Services (Section 7116)]

8. Consortium Partner Identification. 

NCES # LEA Name City State

1.

2.

3.

9. Project Director Name and Title:

Name:______________________________________

Title:_______________________________________

Tel:_________________ Fax: __________________

E-mail: _____________________________________

10. Authorized Representative of the Grantee:

Name:______________________________________

Title:_______________________________________

Tel:_________________ Fax: __________________

E-mail: _____________________________________

OMB No. 

Expiration Date: 

Only the yellow highlighted area will be 

completed by the grantee.
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Section	A: Participation	Data	by	Objective	and	Activity/Service

Table 1. Grant Objective Participation Data

Information about your Indian Education Formula Grant project’s objectives as well as the activities/services and grade levels

associated with each objective have been pre-populated from items you selected on the EASIE application. Provide program 

specific information on target population, and total number served for each activity/service. 

Total Indian Student Count from Part I of the EASIE Application: Pre-populated

Table 1. Grant Objective Participation Data By Objective and Activity/Service

Objective 1: Pre-populated 

Activity/Service

Grade Levels

Served

Target Population

(select all that apply)

Total # Served During the Reporting Period

Students Parents Teachers Other

Pre-populated Pre-populated  Indian students

 Parents of Indian 

students

 Teachers of Indian 

students

 Other (e.g., 

administrators)

 No target population 

(e.g., curriculum 

development)

 N/A: activity not 

implemented

Objective 2: Pre-populated 

Pre-populated Pre-populated  Indian students

 Parents of Indian 

students

 Teachers of Indian 

students

 Other (e.g., 

administrators)

 No target population 

(e.g., curriculum 

development)

 N/A: activity not 

implemented

Note: The APR will be pre-populated with all objectives the grantee selected in the EASIE application.

The comment box provides an opportunity to offer additional information about specific project activities and 

services. 

Comments: 

Enter narrative response here... (Please limit to 2,000 characters):

The grantees will 

complete the yellow 

highlighted area
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Section	B:	Project	and	Program	Performance	Data

Table 2. Project Results

Table 2 will be pre-populated from the project objectives and data sources selected on your EASIE application. Indicate 

whether you met each objective during the current reporting period according to your selected data source. If the objective 

was not met, explain and provide steps for improvement.

Objective Data Source Objective Results Analysis of Objective Results

Objective 1: Pre-populated Pre-populated 

 Yes, objective met

 No, objective not met

Objective 2: Pre-populated Pre-populated 

 Yes, objective met

 No, objective not met

Note: The APR will be pre-populated with all objectives and data sources the grantee selected in the EASIE

application.

Table 3. State Reading Assessment Data 

Table 3 provides the number of Indian students and all students in grades 3-8 and high school in this LEA who scored proficient 

or above in reading on state assessments which is pre-populated from EDFacts. Check the box to edit the state assessments for 

reading and input program specific data. 

State Assessment Data for Content Area: Reading

Indian Student State Assessment Data

EDFacts/LEA Data

Grade 

Level

Total # of Indian 

Students 

Assessed

# of Indian 

Students 

Proficient or 

Above

% of Indian 

Students 

Proficient or 

Above

PK

1

2

3

4

5

6

7

8

9

10

11

12

Totals

The yellow highlighted area will be completed by the grantee. 

Check box to edit state reading 

assessment data for American Indian 

Students.
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The comment box provides an opportunity to offer additional information about reading assessment data. 

Comments on reading assessment data: 

State Assessment Data for Content Area: Reading

All Student State Assessment Data

EDFacts/LEA Data

Grade 

Level

Total # of All 

Students 

Assessed

# of All 

Students 

Proficient or 

Above

% of All 

Students 

Proficient or 

Above

PK

1

2

3

4

5

6

7

8

9

10

11

12

Totals

Enter narrative response here... (Please limit to 500 characters):

The grantee may complete the yellow highlighted area.

Check box to edit state reading 

assessment data for All Students.
12

Table 4. State Mathematics Assessment Data 

Table 4 provides the number of Indian students and all students in grades 3-8 in this LEA who scored proficient or 

above in mathematics on state assessments, pre-populated from EDFacts. Check the box to to edit the state 

assessments for mathematics.

State Assessment Data for Content Area: Mathematics

Indian Student State Assessment Data

EDFacts /LEA Data

Grade 

Level

Total # of Indian 

Students 

Assessed

# of Indian 

Students 

Proficient or 

Above

% of Indian 

Students 

Proficient or 

Above

PK

1

2

3

4

5

6

7

8

9

10

11

12

Totals

State Assessment Data for Content Area: Mathematics

All Student State Assessment Data

EDFacts Data

Grade 

Level

Total # of 

Students 

Assessed

# of 

Students 

Proficient or 

Above

% of Students 

Proficient or 

Above

PK

1

2

3

4

5

Check box to edit state mathematics 

assessment data for Indian Students.
13

6

7

8

9

10

11

12

Totals

The comment box provides an opportunity to offer additional information about mathematics assessment data. 

Comments on mathematics assessment data:

Table 5. Summary of State Assessment Data

Table 5 provides a summary of state assessment data.

Reading Mathematics

% Scoring Proficient or Above % Scoring Proficient or Above

Indian Students

All Students

Difference Auto Calculated Auto Calculated

Table 6. Attendance Data

Table 6 provides the attendance data for Indian students and All students in this LEA.

LEA Data

Average Daily Attendance for Indian Students Average Daily Attendance for All Students

Information taken from totals of charts.

Enter narrative response here... (Please limit to 500 characters):

The grantee may complete the yellow highlighted area

The grantee must complete the yellow highlighted area.

Check box to edit state mathematics 

assessment data for Indian Students.

Check box to edit state mathematics 

assessment data for All Students.
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Table 7. Graduation Data

Table 7 provides graduation rate for Indian students and all students in this LEA.

EDFacts Data

Graduation Rate for Indian Students Graduation Rate for All Students

Pre-Populated with the option to edit data. Pre-populated with the option to edit data.

Check box to edit graduation data for All Students and Indian Students.

Section C. Expenditure Data

Instructions for Table 8 Expenditure Data

Table 8 will be automatically completed based upon information in G5. 

Table 8 Expenditure Report 

Amount Obligated Pre-Populated 

Amount Expended Pre-Populated 

Funds Remaining Auto Calculated

Percentage Remaining Auto Calculated

Provide an explanation if the funds remaining exceed 10% of total.

Section 4. Additional Program Information

Instructions for Section D. Additional Program Information and Certification

The questions in section D will assist OIE in providing information to LEAs to complete administrative functions. 

Technical Assistance Questions. Select yes or no for each question. 

Yes No 1. Key grant personnel has changed from SY 2014-15. (program director or certifying official).

Yes No 2. Request late liquidation.

Yes No 3. Request technical assistance.

Yes No 4. The grant has $100 or more remaining in grant funds.

 Send close out notice to this email address: _________. 

Enter narrative response here...(Please limit to 1,000 characters):

The grantee will complete the yellow highlighted area.
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Certification.

 To the best of my knowledge and belief, as the authorized representative of this entity, all data in this 

performance report are true and correct. I understand that any false statement provided herein that I 

have made is subject to penalties under The False Claims Act, 18 U.S.C. 1001. 

 The report fully discloses all known weaknesses concerning the accuracy, reliability and completeness of 

the data.

Signature of Authorized Representative:

________________________________________________________ Date: ________________