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UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF FLORIDA

TALLAHASSEE DIVISION

JAMI L CLAIRE,

et al.,

Plaintiffs,

V. CASE NO. 4:20cv20-MW/CAS

FLORIDA DEPARTMENT OF 

MANAGEMENT SERVICES,

et al.,

Defendants.

__________________________/

INITIAL SCHEDULING ORDER

Federal Rule of Civil Procedure 1 seeks a “just, speedy, and 

inexpensive determination of every action.” To accomplish that 

purpose, and in accordance with Rule 16(b), it is ORDERED:

(1) DISCOVERY PERIOD: 

(a) The parties must begin discovery immediately. The parties are further directed to conduct discovery so that the due date 

of any discovery requested shall not be later than June 29, 2020.

The conduct of any discovery which would require a later due date 

shall be permitted only on order of the Court. An extension of time 

will ordinarily be granted only for good cause and upon showing of 

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diligence during the initial discovery period. See N.D. Fla. Loc. R. 

6.1. The filing of motions shall not operate to toll or extend the 

discovery cut-off date set forth in this paragraph. The parties must 

not delay discovery because a motion to dismiss is pending.

(b) No later than 30 days from the date of this order, 

and every 30 days thereafter, the parties must file a joint status 

report stating what discovery requests each party has made and 

the status of the response to each request. The purpose of this requirement is to allow the Court to assess the diligence of the conduct of discovery.

(c) This Court’s intent is to encourage early discovery and 

discourage discovery at the eleventh hour unless it is truly necessary. The parties are advised to make discovery requests no later 

than 75 days before the end of the discovery period. Unless otherwise ordered by the Court, motions to compel discovery are due no 

later than 30 days before the close of discovery. The Court will ordinarily entertain a motion to compel brought during the last 30 

days of discovery only on a showing of reasonable diligence during 

the discovery period and the discovery dispute in question arose 

during the last 30 days of discovery.

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(2) RULE 26 REQUIREMENTS: This scheduling order is entered prior to the conference of parties and the filing of the joint 

report required under Federal Rule of Civil Procedure 26(d), so 

that discovery may proceed immediately and without unnecessary 

delay. Modifications may be made to this order upon consideration 

of the parties’ joint report. The following will be required of all parties to this litigation:

(a) CONFERENCE OF PARTIES AND FILING OF JOINT REPORT:

Counsel of record and any unrepresented parties shall confer (personally, by phone, or electronically) within 30 days from the date 

of this order, as required by Rule 26(f), and the joint report to the 

Court [see Form 52] shall be filed within 14 days thereafter. The 

plaintiff shall initiate arrangements for the conference and filing 

of the report, but the Court shall hold all parties equally responsible for ensuring that the conference is held and the report filed as 

required. If the parties are unable to agree, each party=s position 

shall be set out in the filed joint report. In addition to the matters 

set out in Rule 26(f), the following shall also be discussed at the 

conference and specifically addressed in the joint report:

(i) The matter of magistrate judge jurisdiction over the 

case. In accordance with Rule 73.1(A) of the Local Rules, the 

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parties are directed to confer regarding their willingness to consent to magistrate judge jurisdiction, and the joint report should 

reflect this discussion. However, the joint report should state only

that the parties have conferred regarding this issue. The parties 

may withhold consent if they so choose. Under no circumstances 

should the parties indicate their respective positions on the matter 

of consent in the joint report. If all parties, after conferring with 

one another, elect to consent to magistrate judge jurisdiction, the 

attached form of consent should be signed by all parties and filed 

in the Clerk=s office. It shall be plaintiff=s responsibility to forward 

the form to defendant(s), who, in turn, shall have the responsibility 

of filing the document. The form should be filed only if all parties 

have consented and signed the form. If any party elects not to consent, the form should not be returned.

(ii) The nature and basis of all claims and defenses, and 

a good faith attempt to identify the principal factual and legal issues in dispute.

(iii) The possibility for prompt settlement or resolution of 

the case, and whether mediation (or any other alternative dispute 

resolution process) might be helpful in settlement, either now or 

after certain limited discovery has taken place.

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(iv) Proposed timetables and cutoff dates for the joinder of 

other parties, amendments to the pleadings, and the filing of motions and responses, and in particular, whether this initial scheduling order should be revised or amended in any way.

(v) The parties= respective discovery requirements in this 

case, and if the parties deem this initial scheduling order to be inadequate, they shall develop an alternate proposal which specifically addresses the timing and form of discovery, whether discovery should be conducted in phases or limited in any respect, and 

what, if any, changes should be made in the discovery procedures 

and time deadlines set out in this initial scheduling order, or in the 

applicable rules.

(vi) Whether any party will likely request or produce information from electronic or computer-based media:

1. whether disclosure or production will be limited to data 

reasonably available to the parties in the ordinary course of business. Absent a showing of good cause, the Court will not require 

the production of back-up or historic legacy data, nor will it require 

the production of data that is not reasonably available in the ordinary course of business in reasonably usable form;

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2. if data beyond what is reasonably available to the parties in the ordinary course of business is to be sought, the anticipated scope, cost and time required for its disclosure or production, 

and who will bear the cost;

3. the format and media agreed to by the parties for the 

production of any electronic or computer-based data, as well as 

agreed procedures for such production;

4. whether reasonable measures have been taken to preserve potentially discoverable data from alteration or destruction 

in the ordinary course of business or otherwise;

5. procedures to deal with inadvertent production of privileged information; and

6. other problems which the parties anticipate may arise 

in connection with electronic or computer-based discovery.

(vii) A good faith estimate as to when the parties believe 

the case will be ready for trial (month and year). This date will be 

set out in the joint report, and if it is not within 8 months from 

the date of filing of this case, an explanation must be included.

(viii) Any other matters which the parties deem appropriate with regard to specific aspects or the uniqueness of this case, 

and including any applicable subject within Rule 16(c).

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(ix) The parties are directed to inform the Court in their 

joint report if it appears that this case should be made subject to 

the Manual for Complex Litigation.

(b) INITIAL DISCLOSURES. The initial disclosures required by 

Rule 26(a)(1) shall be provided (unless otherwise stipulated), without awaiting a discovery request, to all other parties within 14 

days from the date of the parties= conference required under Rule 

26(f).

(c) EXPERT DISCLOSURES. Rule 26(a)(2) disclosures of expert 

witnesses and their opinions shall be made by the plaintiff within 

60 days from the date of this scheduling order, and by the defendant or defendants within 30 days thereafter. Third parties or parties added or joined later shall disclose their experts under Rule 

26(a)(2) within 60 days after appearance in this case, or within 30 

days after the disclosure by the opposing party, whichever is the 

longer period. Rebuttal expert reports are due within the time set 

by Rule 26(a)(2)(d)(ii). Expert witnesses not timely disclosed as required by Rule 26(a)(2), or whose opinions have been significantly 

modified or changed after discovery has ended, will normally not 

be permitted to testify at trial.

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(d) PRETRIAL DISCLOSURES. The Rule 26(a)(3) pretrial disclosures are not required at this time. The Court will enter an order 

after the completion of discovery which will set a pretrial conference and will specify the parties= comprehensive trial disclosure 

and preparation requirements.

(3) ADDITIONAL COURT ACTION OR SCHEDULING CONFERENCE. The Court will promptly consider the parties= filed joint report, and will take one of the following courses of action within 14 

days thereafter:

(a) Enter a final scheduling order by modifying this initial 

scheduling order as the presiding judge deems appropriate in light 

of the parties= joint report, or by adopting the parties= report, or by 

confirming the requirements of this order.

(b) Set the matter for a Rule 16 scheduling conference, either 

for the attorneys= (and any unrepresented parties=) personal attendance, or to be conducted by telephone. A final scheduling order will be entered thereafter.

(c) If the Court takes no action within 14 days from the filing 

of the joint report, this initial scheduling order will continue in full 

force and effect until some further order of this Court.

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(d) If any party so requests by motion, a scheduling conference or preliminary pre-trial conference may be held, by telephone 

or in person, to address any of the matters set out in Rule 16(a), 

(b), and (c), Federal Rules of Civil Procedure.

(4) INTERROGATORIES. The number of interrogatories shall 

be governed by Rule 33(a), Federal Rules of Civil Procedure.

(5) SCHEDULE OF PRETRIAL MATTERS. In accordance with 

Rule 16(b), Federal Rules of Civil Procedure, the following schedule shall apply to this case, unless excluded by Local Rule 16.1, or 

unless any party shall file an objection or request for a different 

schedule within 44 days from the date of this order, viz:

(a) Joinder of other parties and amendments of pleadings 

shall be accomplished by the service and filing of the appropriate 

motions or pleadings within the time required by the Federal Rules 

of Civil Procedure or the Local Rules of this Court, except as noted 

below.

(b) All motions and responses shall be served and filed 

within the time required by the Federal Rules of Civil Procedure 

or the Local Rules of this Court.

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(c) Motions for summary judgment shall be filed as promptly 

as possible, but, unless otherwise permitted by court order, not 

later than 21 days after the close of discovery. 

(d) Motions filed may be disposed of without hearing. See

N.D. Fla. Loc. R. 7.1.

(e ) If the rules and this order do not provide a time for the 

filing or service of motions or pleadings, then such motions or 

pleadings shall be served and filed within the period provided for 

the completion of discovery.

(6) ATTORNEYS= DISCOVERY OBLIGATIONS. The Rules of 

Civil Procedure set out explicit time limits for responses to discovery requests. If an attorney cannot respond on time, this fact 

should be communicated by the most expeditious means to opposing counsel; and if consent to an extension of time cannot be obtained, a motion requesting the same should be immediately filed 

and served. In the meantime, no motion to compel a response shall 

be filed. Stipulations extending the time for responses to discovery may be made only as authorized by Federal Rule of Civil Procedure 29 and Local Rule 6.1.

(7) RULE 37 AWARDS OF MOTION EXPENSES. The Court will 

ordinarily award counsel fees for time spent in filing (and arguing) 

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a motion to compel if such a motion is necessary to make the recalcitrant party respond, or for time spent in opposing (and arguing) 

such a motion that is found to be unnecessary or without basis. 

Certification of all discovery requests, responses, and objections is 

required under Rule 26(g), and violations thereof will be subject to 

sanctions.

(8) RESOLUTION OF DISCOVERY CONTROVERSIES. Counsel 

should attempt to resolve discovery controversies without the 

Court’s intervention. The Court will entertain a motion with respect to matters which remain in controversy only if, after consultation and sincere attempts to resolve differences, counsel are unable to reach an accord. Any motion filed shall include certification 

that such attempts have been made, in accordance with Local Rule 

7.1(B) and (C), and Federal Rule of Civil Procedure 37, and shall 

be in the form required by Local Rule 26.2(G)(3). Counsel=s attention is also directed to the supplementation requirements of Rule 

26(e) and their obligations under Rule 26(g), as well as counsel=s 

potential liability for excessive costs under 28 U.S.C. § 1927.

(9) ATTORNEY’S FEE RECORDS. Local Rule 54.1 applies. A 

party must not file attorney’s fee records until needed. 

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(10) SUMMARY JUDGMENT. Local Rule 56.1 applies to summary-judgment motions. Additionally, the parties must use the following procedures for filing summary judgment papers: 

(a) First, file a notice listing exhibits to be filed in support of 

or in opposition to summary judgment. Include the exhibits as attachments to the notice on CM/ECF. Exhibits that cannot be filed 

on CM/ECF must be submitted to the Clerk along with a hard-copy 

notice of filing. 

(b) Second, file the summary judgment memorandum (motion, response, or reply) pinciting to the ECF number for the exhibit attached to the notice listing the exhibits.

(c) To the extent it is technologically feasible, each part must:

(i) Highlight the portion of the exhibit it wishes this Court 

to look at; and

(ii) File deposition transcripts in a form where the text of 

the testimony is searchable with the control-F function. 

(d) The parties should take note that this Court reviews the 

cited portions of the record. Discrepancies between factual assertions in the parties’ memoranda and the actual record do not go 

unnoticed. The parties should take care to distinguish between 

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record evidence and inferences which can reasonably be made from 

that evidence. 

(11) FILING OF RULE 26 DISCLOSURES AND DISCOVERY MATERIALS. In accordance with Federal Rule of Civil Procedure 5(d), 

the parties shall serve but shall not file with the Clerk copies 

of discovery materials (including notices of deposition, deposition 

transcripts, interrogatories, responses to interrogatories, production requests, responses to production requests, admissions requests, or responses to admissions requests), unless and until 

needed for consideration of pending motions by the Court. The 

parties need not serve and shall not file with the Clerk separate 

notices of serving interrogatories or interrogatory responses, notices of serving production requests or responses, or notices of serving admissions requests or responses. Contrary to standard practice under Rule 5(d)(1), the parties must file disclosures under Federal Rules of Civil Procedure 26(a)(1) and 26(a)(2), and any supplements to those disclosures, no later than 7 days from the date the 

disclosure is served on the opposing party. See Fed. R. Civ. P. 

5(d)(1). Each party must file only the disclosing paper, and not underlying documents. Any supplemental disclosure must reflect the 

changes in bold or by highlight.

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(12) ELECTRONIC FILING. Each party represented by an attorney is required to file documents electronically, not in paper 

form, with limited exceptions. Compliance with this requirement 

is mandatory. Paper filings are a burden on the Clerk of the Court,

delay the transmission of the documents to the judge, and waste 

the judge=s time. Whenever a party files an amended paper, e.g., 

an amended motion to dismiss, the amended paper must clearly 

state at the outset the nature of the amendment and the reason for 

it. 

(13) DISCLOSURE STATEMENT. Each nongovernmental corporate party must file a statement that identifies any parent corporation and any publicly held corporation that owns 10% or more 

of its stock or states that there is no such corporation. The deadline for filing the statement is set forth in Fed. R. Civ. P. 7.1, and, 

if not filed sooner, the statement must in any event be filed within

14 days of the date of this order. A supplemental statement must 

be filed upon any change in the information that the statement 

requires.

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](14) AMENDMENTS. This order may be amended by the 

Court on its own motion or upon motion of any party.

SO ORDERED on February 28, 2020.

s/ MARK E. WALKER

Chief United States District Judge

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UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF FLORIDA

TALLAHASSEE DIVISION

JAMI L CLAIRE ET AL

VS CASE NO. 4:20cv20-MW/CAS

FLORIDA DEPARTMENT 

OF MANAGEMENT 

SERVICES

NOTICE OF AVAILABILITY OF A UNITED STATES MAGISTRATE JUDGE

TO EXERCISE JURISDICTION

In accordance with the provisions of 28 U.S.C. '636(c), and Fed.R.Civ.P. 73, you are notified that a 

United States magistrate judge of this district court is available to conduct any or all proceedings in this case including a jury or nonjury trial, and to order the entry of a final judgment. Exercise of this jurisdiction by a magistrate judge is, however, permitted only if all parties voluntarily consent.

You may, without adverse substantive consequences, withhold your consent, but this will prevent the 

court=s jurisdiction from being exercised by a magistrate judge. If any party withholds consent, the identity of the 

parties consenting or withholding consent will not be communicated to any magistrate judge or to the district judge 

to whom the case has been assigned.

An appeal from a judgment entered by a magistrate judge shall be taken directly to the United States 

court of appeals for this judicial circuit in the same manner as an appeal from any other judgment of this district 

court.

CONSENT TO THE EXERCISE OF JURISDICTION BY A UNITED STATES MAGISTRATE JUDGE

In accordance with provisions of 28 U.S.C. '636(c) and Fed.R.Civ.P. 73, the parties in this case consent 

to have a United States magistrate judge conduct any and all proceedings in this case, including the trial, order 

the entry of a final judgment, and conduct all post-judgment proceedings.

Party Represented Signatures Date

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FLN Form 85 (rev. 8/98) Notice, Consent, and Order of Reference - Exercise of Jurisdiction by a United States Magistrate Judge

ORDER OF REFERENCE

IT IS ORDERED that this case be referred to ,

United States Magistrate Judge, to conduct all proceedings and order the entry of judgment in accordance with 28 

U.S.C. '636(c), Fed.R.Civ.P. 73, and the foregoing consent of the parties.

Date United States District Judge

NOTE: RETURN THIS FORM TO THE CLERK OF THE COURT ONLY IF ALL PARTIES HAVE CONSENTED ON THIS 

FORM TO THE EXERCISE OF JURISDICTION BY A UNITED STATES MAGISTRATE JUDGE.

NOTICE OF RIGHT TO CONSENT TO DISPOSITION OF

CIVIL CASE BY A UNITED STATES MAGISTRATE JUDGE

Under 28 U.S.C. ' 636(c)(1), full-time magistrate judges are authorized to exercise civil jurisdiction, including trial of the case and entry of final judgment, upon consent of the parties. Due to the district courts= heavy 

trial schedules, such consent to magistrate jurisdiction often results in more expeditious resolution of cases. The 

parties are, of course, entirely free to withhold such consent without any adverse consequences.

In all civil cases, other than prisoner litigation and social security appeals, the parties shall be required 

pursuant to the Initial Scheduling Order to confer regarding the matter of magistrate judge jurisdiction. However, 

the Joint Report should state only that the parties have conferred regarding this issue. Under no circumstances 

should the parties indicate their respective positions on the matter of consent in the Joint Report.

Should all parties, after conferring with one another, elect to consent to magistrate judge jurisdiction, the 

attached form of consent should be signed by all parties and returned to the court. It shall be plaintiff=s responsibility to forward the form to defendant(s), who, in turn, shall have the responsibility of filing the document with the 

court through the clerk=s office. The form should be returned to the court only if all parties have consented and 

signed the form. Should any party elect not to consent, the form should not be returned.

In prisoner litigation and social security appeals, and any other case in which an Initial Scheduling Order 

is not entered, the clerk shall, after the first responsive pleading is filed, send a consent form to the plaintiff. If the 

plaintiff elects to consent, plaintiff shall sign the form and promptly send it to defendant(s). If defendant(s) also 

consents and signs the form, defendant(s) shall promptly return the form to the court. Should any party elect 

not to consent, the form should not be returned.

A party=s decision to consent, or not to consent, to the disposition of the case before a United States Magistrate Judge is entirely voluntary, and no judge of this court will be informed of a party=s decision to withhold consent. By returning the consent form only in cases where all parties consent, the court will not be aware of which 

party withheld consent. Where the consent form is not returned to the court during the early stages of the case, 

either the district court judge or magistrate judge may again advise the parties of the availability of the magistrate 

judge, but in doing so, shall also advise the parties that they are free to withhold consent without adverse consequences.

Please note that in the event of consent, the parties may appeal a final judgment from the magistrate directly to the court of appeals in the same manner as an appeal from any other judgment of the district court.

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