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                            Subpart 11.2 - Using and Maintaining Requirements Documents
        
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FAC Number: 2024-03 Effective Date: 02/23/2024
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Subpart11.011.111.211.311.411.511.611.711.8
Section11.20111.20211.20311.204
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Subpart 11.2 - Using and Maintaining Requirements DocumentsSubpart 11.2 - Using and Maintaining Requirements Documents    **Parent topic:**  Part 11 - Describing Agency Needs11.201 Identification and availability of specifications.       (a)  Solicitations citing requirements                   documents listed in the General Services Administration (GSA)                   Index of Federal Specifications, Standards and Commercial Item                   Descriptions, available                   on the DoD Acquisition Streamlining and Standardization                   Information System (ASSIST) website, or listed in                   other                   agency index shall identify each document’s approval date and                   the dates of any applicable amendments and revisions. Do not                   use general identification references, such as "the issue in                   effect on the date of the solicitation." Contracting offices                   will not normally furnish these cited documents with the                   solicitation, except when-                                                         (1)                          The requirements document must be furnished with the solicitation to enable prospective contractors to make a competent evaluation of the solicitation;                                                            (2)                          In the judgment of the contracting officer, it would be impracticable for prospective contractors to obtain the documents in reasonable time to respond to the solicitation; or                                                            (3)                          A prospective contractor requests a copy of a Government promulgated requirements document.                                                                             (b)                    Contracting offices shall clearly identify in the solicitation any pertinent documents not listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions or ASSIST. Such documents shall be furnished with the solicitation or specific instructions shall be furnished for obtaining or examining such documents.                                          (c)                    When documents refer to other documents, such references shall–                                                         (1)                          Be restricted to documents, or appropriate portions of documents, that apply in the acquisition;                                                            (2)                          Cite the extent of their applicability;                                                            (3)                          Not conflict with other documents and provisions of the solicitation; and                                                            (4)                          Identify all applicable first tier references.                                                                             (d)                                                         (1)                         The                         GSA Index of Federal Specifications, Standards and                         Commercial Item Descriptions, FPMR Part 101–29, may be                         viewed at the ASSIST website at   https://assist.dla.mil.                                                            (2)                         Most                         unclassified Defense specifications and standards may be                         downloaded from the ASSIST website at   https://assist.dla.mil.                                                            (3)                         Defense                         documents not available from the ASSIST website may be                         ordered from the Defense Standardization Program Office                         by—                                                                           (i)                               Using the                               ASSIST feedback module at   https://assist.dla.mil/​feedback;                               or                                                                              (ii)                               Contacting the                               Defense Standardization Program Office by                               telephone at 571–767–6888 or email at   assisthelp@dla.mil.                                                                                                           (4)  The FIPS PUBS may be                         obtained from—                      http://www.itl.nist.gov/fipspubs/, or purchased from the-                      Superintendent of Documents, U.S. Government Publishing Office, Washington, DC 20402, Telephone (202) 512-1800, Facsimile (202) 512-2250; or                      National Technical Information Service (NTIS), 5285 Port Royal Road, Springfield, VA 22161, Telephone (703) 605-6000, Facsimile (703) 605-6900, Email:   orders@ntis.gov.                                                                             (e)  Agencies may purchase some                   nongovernment standards, including voluntary consensus                   standards, from the National Technical Information Service’s                   Fedworld Information Network. Agencies may also obtain                   nongovernment standards from the standards developing                   organization responsible for the preparation, publication, or                   maintenance of the standard, or from an authorized document                   reseller. The National Institute of Standards and Technology                   can assist agencies in identifying sources for, and content                   of, nongovernment standards. DoD activities may obtain from the                   Defense Standardization Program                   Office                   those nongovernment standards, including voluntary consensus                   standards, adopted for use by defense activities.11.202 Maintenance of standardization documents.       (a)                    						            Recommendations for changes to standardization documents listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions should be submitted to the-                General Services Administration Federal Supply Service Office of Acquisition Washington, DC 20406.                Agencies shall submit recommendations for changes to standardization documents available at the ASSIST website to the cognizant preparing activity.                                          (b) When an agency cites an existing standardization document but modifies it to meet its needs, the agency shall follow the guidance in Federal Standardization Manual and, for Defense components, DoD Manual 4120.24, Defense Standardization Program (DSP) Procedures.11.203 Customer satisfaction.       Acquisition organizations shall communicate with customers to determine how well the requirements document reflects the customer’s needs and to obtain suggestions for corrective actions. Whenever practicable, the agency may provide affected industry an opportunity to comment on the requirements documents.11.204           Solicitation provisions.       (a)                    						            The contracting officer shall insert the provision at  52.211-1, Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, in solicitations that cite specifications listed in the Index that are not furnished with the solicitation.                                          (b) The contracting officer shall insert the provision at  52.211-2, Availability of Defense Specifications, Standards, and Data Item Descriptions in the Acquisition Streamlining and Standardization Information System (ASSIST) website, in solicitations that cite specifications available in ASSIST that are not furnished with the solicitation.                                          (c)                    						            The contracting officer shall insert a provision substantially the same as the provision at  52.211-3, Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, in solicitations that cite specifications that are not listed in the Index and are not furnished with the solicitation, but may be obtained from a designated source.                                          (d)                    						            The contracting officer shall insert a provision substantially the same as the provision at  52.211-4, Availability for Examination of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, in solicitations that cite specifications that are not listed in the Index and are available for examination at a specified location.
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