64584 Federal Register / Vol. 79, No. 210 / Thursday, October 30, 2014 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Name, SSN, date of birth, other names 

used, driver license, or incident 

number. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to PFPA law 

enforcement personnel who use the 

records to perform their duties. All 

records are maintained on DoD 

installations with security force 

personnel performing installation access 

control and random patrols. Common 

Access Cards (which contain the user’s 

DoD Public Key Infrastructure 

Certificates) and personal identification 

numbers are used to authenticate 

authorized desktop and laptop 

computer users. Data in transit and at 

rest is encrypted and computer servers 

are scanned to assess system 

vulnerabilities. Specific firewalls are in 

place to control the incoming and 

outgoing data traffic by analyzing the 

data and determining whether they 

should be allowed through or not, based 

on applied rule set. User access is 

restricted to validated users and activity 

is regularly monitored. Systems security 

updates are accomplished on a regular 

basis. Records are secured in locked or 

guarded buildings monitored by Closed 

Circuit TV cameras and intrusion 

detection systems, locked offices (to 

include cipher locks), or locked cabinets 

during non-duty hours, with access 

restricted during duty hours. 

RETENTION AND DISPOSAL: 

Non-criminal records are destroyed 

one year after case is closed. 

Criminal records are cut off when a 

case is closed. Files are destroyed 15 

years after the cut-off. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director Integrated Emergency 

Operations Center, Pentagon Force 

Protection Agency (PFPA), 9000 Defense 

Pentagon, Washington, DC 20301–9000. 

NOTIFICATION PROCEDURE: 

An exemption rule has been 

published, and this Privacy Act system 

of records is exempt from the 

notification provisions described in 5 

U.S.C. 552a(d). 

RECORD ACCESS PROCEDURES: 

An exemption rule has been 

published, and this Privacy Act system 

of records is exempt from the 

notification provisions described in 5 

U.S.C. 552a(d). 

CONTESTING RECORD PROCEDURES: 

An exemption rule has been 

published, and this Privacy Act system 

of records is exempt from the 

amendment and appeal provisions 

described in 5 U.S.C. 552a(f). 

RECORD SOURCE CATEGORIES: 

Individuals involved in, or witness to, 

the incident or inquiry, PFPA officers 

and investigators, state and local law 

enforcement, and Federal departments 

and agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

This system of records is used by the 

Department of Defense for a law 

enforcement purpose (j)(2) and (k)(2), 

and the records contained herein are 

used for criminal, civil, and 

administrative enforcement 

requirements. As such, allowing 

individuals full exercise of the Privacy 

Act would compromise the existence of 

any criminal, civil, or administrative 

enforcement activity. This system of 

records is exempt from the following 

provisions of 5 U.S.C. 552a section (c)(3) 

and (4), (d), (e)(1) through (e)(3), 

(e)(4)(G) through (e)(4)(I), (e)(5), (e)(8); 

(f) and (g) of the Act. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c), and (e) and published in 32 

CFR part 311. For additional 

information contact the system manager. 

[FR Doc. 2014–25834 Filed 10–29–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–OS–0092] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records, DWHS E05, entitled 

‘‘Mandatory Declassification Review 

Files’’, in its inventory of record systems 

subject to the Privacy Act of 1974, as 

amended. This system is used to process 

requests and/or appeals from 

individuals for the mandatory review of 

classified documents for the purposes of 

releasing declassified material to the 

public; and to provide a research 

resource of historical data on release of 

records to ensure consistency in 

subsequent actions. Data developed 

from this system is used for the annual 

report required by the applicable 

Executive Order(s) governing classified 

National Security Information. This data 

also serves management needs, by 

providing information about the number 

of requests; the type or category of 

records required; and the average 

processing time. 

DATES: Comments will be accepted on or 

before December 1, 2014. This proposed 

action will be effective the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Office Web site at http:// 

dpclo.defense .gov/. 

The proposed system report, as 

required by U.S.C. 552a(r) of the Privacy 

Act of 1974, as amended, was submitted 

on June 9, 2014, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 


tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 210 / Thursday, October 30, 2014 / Notices 64585 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: October 27, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS E05 

SYSTEM NAME: 

Mandatory Declassification Review 

Files (October 28, 2011, 76 FR 66916). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Records and Declassification Division, 

Executive Services Directorate, 6564 

Loisdale Court, Springfield, VA 22150– 

1827.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Individuals requesting Mandatory 

Declassification Review (MDR) or 

appealing a MDR determination for 

access to records and information 

within the scope of the Offices of the 

Secretary of Defense (OSD).’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Requester’s name, address, level of 

security clearance, source (organization 

of requester), source case number (if 

applicable), classification, received date, 

page numbers, OSD MDR case number 

and subject of the request.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘E.O. 

13526, Classified National Security 

Information; 32 CFR 2001.33, 

Mandatory Review for Declassification; 

and DoD Instruction 5200.01, DoD 

Information Security Program and 

Protection of Sensitive Compartmented 

Information.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

process requests and/or appeals from 

individuals for the mandatory review of 

classified documents for the purposes of 

releasing declassified material to the 

public; and to provide a research 

resource of historical data on release of 

records to ensure consistency in 

subsequent actions. Data developed 

from this system is used for the annual 

report required by the applicable 

Executive Order(s) governing classified 

National Security Information. This data 

also serves management needs, by 

providing information about the number 

of requests; the type or category of 

records required; and the average 

processing time.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, the 

records contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the National Archives and Records 

Administration, Interagency Security 

Classification Appeals Panel (ISCAP) for 

the purpose of complying with 

Executive Order 13526, to review 

administrative agency policies, 

procedures and to facilitate ISCAP 

offering of mediation services to resolve 

disputes between persons making 

Mandatory Declassification Review 

requests and administrative agencies. 

The DoD Blanket Routine Uses set 

forth at the beginning of the OSD’s 

compilation of systems of records 

notices may apply to this system.’’ 

* * * * * 

RETRIEVABILITY: 

Delete entry and replace with 

‘‘Retrieved by name of requester and 

other pertinent information, such as 

organization or address, subject material 

describing the MDR item (including 

date), OSD MDR case number using 

computer indices, referring agency, or 

any combination of fields.’’ 

SAFEGUARDS: 

Delete entry and replace with ‘‘All 

classified material is stored in a Defense 

Security Service approved closed area 

which has a spin dial combination-lock, 

and requires badge and pin access. 

Paper records are maintained in security 

containers with access limited to 

officials having a need-to-know based 

on their assigned duties. All records are 

protected in accordance with the 

National Industrial Security Program 

Operating Manual and only accessed by 

individuals that have a need-to-know 

based on their clearance and assigned 

duties.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with ‘‘Case 

files documenting requests for 

declassification are destroyed 10 years 

after resolution of request.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Records and Declassification Division, 

Executive Services Directorate, 4800 

Mark Center Drive, Alexandria, VA 

20350–3200.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Chief, Records and Declassification 

Division, Executive Services Directorate, 

4800 Mark Center Drive, Alexandria, VA 

20350–3200. 

Written requests should include the 

individual’s name and address of the 

individual at the time the record would 

have been created.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff, 

Freedom of Information Act Requester 

Service Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Signed, written requests should 

include the name and number of this 

system of records notice along with the 

individual’s name and address of the 

individual at the time the record would 

have been created.’’ 

* * * * * 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Individual.’’ 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Delete entry and replace with 

‘‘Information classified under E.O. 

12958, as implemented by DoD 5200.1– 

R, may be exempt pursuant to 5 U.S.C. 

552a(k)(1). 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 552(d), and 

published in 32 CFR part 311.8. For 

additional information contact the 

system manager.’’ 

[FR Doc. 2014–25820 Filed 10–29–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Army 

[Docket ID: USA–2014–0040] 

Proposed Collection; Comment 

Request 

AGENCY: Office of the Administrative 

Assistant to the Secretary of the Army 

(OAA–AAHS–RDR–C), DoD. 

ACTION: Notice. 


tkelley on DSK3SPTVN1PROD with NOTICES