AFS-13-256-E

June 21, 2013

 Exemption No. 10804

 Regulatory Docket No. FAA-2013-0149

Mr. Michael Daigneault

Director, Flight Standards

CitationShares Management, LLC

Three American Lane

Greenwich, CT 06831

Dear Mr. Daigneault:

This letter is to inform you that we have granted your request for exemption. It transmits our 

decision, explains its basis, and gives you the conditions and limitations of the exemption, 

including the date it ends.

The Basis for Our Decision

By letter dated February 12, 2013, you petitioned the Federal Aviation Administration (FAA) 

on behalf of CitationShares Management, LLC (CSM) for an exemption from § 61.3(a) 

and (c) of Title 14 Code of Federal Regulations (14 CFR). That exemption, if granted, would 

allow CSM to issue company-provided facsimiles of pilot and medical certificates to its pilot 

crewmembers when those certificates are lost, destroyed, or misplaced.

The FAA has determined that good cause exists for not publishing a summary of the petition 

in the Federal Register because the requested exemption would not set a precedent, and any 

delay in acting on this petition would be detrimental to CSM.

The FAA has issued a grant of exemption in circumstances similar in all material respects to 

those presented in your petition. In Grant of Exemption No. 5560, as amended (copy 

enclosed), the FAA found that although the FAA issues telegraphic replacement certificates 

on a 24-hour emergency basis, some airlines are not equipped to receive such certificates in a 

timely manner at various locations during non-business hours. The FAA finds that the 

inability of an airline to receive telegraphic replacement certificates in a short time could 

result in substantial flight delays or even flight cancellations.

The FAA notes that in Amendment 61-102, Pilot, Flight Instructor, Ground Instructor, and 

Pilot School Certification Rules; Final Rule; Request for Comments (62 FR 16220,

April 4, 1997), effective August 4, 1997, § 61.29 was revised to permit airmen who have lost 

an airman or medical certificate to obtain confirmation by facsimile rather than by telegram 

that the certificate was issued.
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The FAA found that permitting the air carrier to issue written confirmation of an FAA issued 

flight crewmember certificate could preclude delays and cancellations and, therefore, would 

be in the public interest. The FAA also found that although there may be minor differences 

between the content of the records maintained by the FAA, and those maintained by the 

carrier, granting the exemption with certain conditions and limitations would provide a level 

of safety equivalent to that provided by the affected regulations. Finally, the FAA stated that

under section 1, chapter 1, annex 1, of the International Civil Aviation Organization 

International Standards and Recommended Practices, a license must be issued or rendered 

valid by a contracting State, and, therefore, operations under the exemption would be limited 

to flights conducted within the 48 contiguous United States and the District of Columbia.

Having reviewed your reasons for requesting an exemption, I find that:

• They do not differ materially from those presented by the petitioner in the enclosed 

Grant of Exemption No. 5560;

• The reasons stated by the FAA for granting the enclosed Grant of Exemption 

 No. 5560 also apply to the situation you present; and 

• A grant of exemption is in the public interest.

Our Decision

Under the authority contained in 49 U.S.C. 40113 and 44701, which the FAA Administrator 

has delegated to me, I hereby grant CitationShares Management, LLC an exemption from 

14 CFR §§ 61.3(a) and (c) to the extent necessary to allow CSM to issue company-provided 

facsimiles of pilot and medical certificates to its pilot crewmembers when those certificates 

are lost, destroyed, or misplaced, subject to the conditions and limitations described below.

Conditions and Limitations 

1. The privileges of this exemption are intended for situations where pilots have no 

access to airman services at the faa.gov website for receiving via fax or internet 

download FAA-issued documents containing temporary authority to exercise 

certificate privileges.

2. This exemption allows CSM to develop and issue to a pilot flight crewmember a

document confirming his/her FAA-issued pilot and medical certification. The 

document issued by CSM must be in the pilot flight crewmember’s physical 

possession when exercising the privileges of the exemption and must contain the 

following information:

a. The pilot flight crewmember’s certification information from his/her pilot and 

medical certificates.

b. The exact text or a photocopy of this exemption.

c. The CSM confirmation document must include the following statements:

i. “Issued under the authority of Exemption No. xxxx;”

ii. “Expires [insert date/time 72 hours after issuance];”
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iii. “The privileges of this exemption may be exercised only for flights 

within the District of Columbia and the 48 contiguous United States, 

or is an intrastate operation that does not involve flight through 

international airspace;” and

iv. “The privileges of this exemption may only be exercised for scheduled 

or unscheduled air carrier flights. The privileges of this exemption 

may not be exercised for operations under part 91, or part 91 

subpart K. 

3. Before conducting operations under this exemption, CSM must receive approval from 

its FAA principal operations inspector (POI) for the procedures CSM intends to 

employ in issuing a confirmation document to pilot flight crewmembers who do not 

have in their personal possession the required pilot and/or medical certificate or photo 

identification. These procedures must include a method to ensure positive

identification of the pilot flight crewmember when the pilot no longer has photo 

identification. 

4. Each pilot flight crewmember who operates a flight under this exemption must:

a. As soon as practicable, obtain from airman services at the faa.gov website a 

document containing temporary authority to exercise certificate privileges;

b. If the pilot flight crewmember’s FAA pilot and medical certificate are 

permanently lost or destroyed, the pilot flight crewmember must comply with 

the requirements of §§ 61.29(c)) and 63.16(d) and ensure that a request for a 

replacement certificate from the FAA is made within 72 hours of the initiation 

of any flight conducted under this exemption. CSM is authorized to make this 

application to the FAA on behalf of the pilot flight crewmember; and

c. The pilot flight crewmember must provide a copy of FAA–issued documents 

containing temporary authority to exercise certificate privileges to CSM 

within 24 hours of the receipt of that document. 

The Effect of Our Decision

This exemption terminates on June 30, 2015, unless sooner superseded or rescinded.

Sincerely,

/s/

John S. Duncan

Deputy Director, Flight Standards Service

Enclosure