6 . SHOR T TITLE OF PR OJECT 7 . GRANT AMOUNT 8 . TYPE OF REPOR T

4 . IMPLEMENTING SUBGRANTEE 5 . REPOR TING PERIOD (Dates)

1 . GRANTEE

F R OM:

REGULAR

FINAL REPOR T

SPECIAL

REQ UEST

T O :

2 . A GENCY GRANT NUMBER 3 . REPOR T NO .

12. COMMENCE REPOR T HERE (Contin ue on plain paper)

13. CER TIFICATION BY GRANTEE (Official signature)

OJP FORM 4587/1 (REV. 2-90)

OMB APPR OVAL NO . 1121-0140 EXPIRES 1/31/96

14. D AT E

9 . NAME AND TITLE OF PR OJECT DIRECT O R 10. SIGNATURE OF PR OJECT DIRECT O R 11. D ATE OF REPOR T

The information provided will be used by the grantor agency to monitor grantee cash flow to ensure proper use of Federal 

funds. No further monies or other benefits may be paid out under this program unless this report is completed and filed as 

required by existing law and regulations (Uniform Administrative Requirements for Grants and Cooperative Agreements 

— 28 CFR, Part 66, Common Rule, and OMB Circular A-110).

CATEGORICAL ASSISTANCE PROGRESS REPORT

U.S. DEPARTMENT OF JUSTICE

Office of Justice Programs
INSTRUCTIONS FOR COMPLETING OJP CATEGORICAL

ASSISTANCE PROGRESS REPORTS

Grantees are required to submit Progress Reports on project activities and accomplishments. It is expected that 

reports will include data appropriate to this stage of project development and in sufficient detail to provide a clear 

idea and summary of work and accomplishments to date. The following should be observed in preparation and 

submission of progress reports:

a. Due Date. Reports are due 30 days after the close of each full calendar quarter. The final report is due 90 

days following the close of the grant period or any extension thereof.

b. Submission. Grantees shall submit to OJP Office of the Comptroller an original and one copy of quarterly 

progress reports and an original and three copies of final progress reports.

c. Form and Execution. Grantees should use OJP Form 4587/1 (Rev. 2 90) as a face sheet. If continuation 

pages are needed, plain bond paper is to be used. It should be noted that the report is to be signed by the 

person designated as project director on the grant application or any duly designated successor.

d. Reporting Requirements. The reporting requirements noted in this section are designed to provide the grantor 

agency with sufficient information to monitor grant implementation and goal achievement. To support effective 

monitoring progress reports must be keyed to the grant implementation plan provided in Part IV of the grant 

application. Specifically, the report should:

1. Indicate the status of each goal which was due for completion during a previous report 

quarter but carried over due to implementation or other problems.

2. State the status of each goal which was scheduled to be achieved during the report period.

3. State the corrective action planned to resolve implementation problems and state the effect 

of these problems on the remaining schedule for achieving the project remaining goals.

4. If appropriate, identify changes which are needed in the implementation plan specified in 

Parts III and IV of the grant application to overcome problems. Changes which alter plans 

and/or goals set forth in Part III or IV of the application require prior grantor agency 

approval and the issuance of a Grant Adjustment Notice.

5. State what technical assistance the grantor agency might provide during the coming 

quarter to help resolve implementation problems. If technical assistance has been 

provided to resolve implementation problems, state the problems (or tasks) addressed and 

the results (or impact) of the assistance provided.

6. Based on the performance measures set forth in the grant application (implementation 

plan), indicate in quantitative terms the results (of the project) achieved both during the 

reporting period and cumulative-to-date. Explanatory and qualifying statements will be 

helpful here, especially if project objectives have changed.

e. Special Requirements. Special reporting requirements or instructions may be prescribed for categorical 

projects in certain program or experimental areas to better assess impact and comparative effectiveness of the 

overall categorical grant program. These will be communicated to affected grantees by the agency.

Public reporting burden for this collection of information is estimated to average 2 hours per response, including the time for reviewing

instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of

information. Send comments regarding this burden estimate or any other aspects of this collection of information, including suggestions for

reducing this burden, to the Comptroller, Office of Justice Programs, U.S. Department of Justice, 810 7th St., NW., Washington, D.C. 20531;

and to the Public Use Reports Project, 1121-0140, Office of Information and Regulatory Affairs, Office of Management and Budget,

Washington, D.C. 20503.