26738 Federal Register / Vol. 76, No. 89 / Monday, May 9, 2011 / Notices 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0030] 

Privacy Act of 1974; Department of 

Homeland Security/United States 

Citizenship and Immigration 

Services—DHS/USCIS–011 E-Verify 

Program System of Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled ‘‘Department of Homeland 

Security/United States Citizenship and 

Immigration Services—011 E-Verify 

Program System of Records.’’ The 

United States Citizenship and 

Immigration Services E-Verify Program 

allows employers to check citizenship 

status and verify employment eligibility 

of newly hired employees. The 

Department of Homeland Security is 

updating this Privacy Act System of 

Records Notice for the E-Verify Program 

in order to provide notice that E-Verify 

is: (1) Adding a new category of records 

derived from participating Motor 

Vehicle Agencies’ systems through the 

American Association of Motor Vehicle 

Administrators Network; (2) adding a 

new category of records derived from 

individual employees subject to 

employment verification; and (3) 

changing the verification process to 

include the validation of information 

from a driver’s license, driver’s permit, 

or identification card from a state or 

jurisdiction that has signed a 

Memorandum of Agreement with the 

Department of Homeland Security 

under the Records and Information from 

Departments of Motor Vehicles for EVerify program. These changes are more 

thoroughly spelled out in an 

accompanying E-Verify Privacy Impact 

Assessment update, which is found on 

the Department of Homeland Security 

Privacy Web site (http://www.dhs.gov/ 

privacy). This updated system is 

included in the Department of 

Homeland Security’s inventory of 

record systems. 

DATES: Submit comments on or before 

June 8, 2011. This updated system will 

be effective June 8, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0030 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 703–483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: Janice 

Jackson, Acting Privacy Branch Chief, 

Verification Division, U.S. Citizenship 

and Immigration Services, Department 

of Homeland Security, Washington, DC 

20528. For privacy issues please 

contact: Mary Ellen Callahan (703–235– 

0780), Chief Privacy Officer, Privacy 

Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) United States 

Citizenship and Immigration Services 

(USCIS) proposes to update and reissue 

a current DHS system of records titled 

‘‘DHS/USCIS—011 E-Verify Program 

System of Records.’’ 

The USCIS E-Verify Program allows 

employers to check citizenship status 

and verify employment eligibility of 

newly hired employees. DHS is 

updating this Privacy Act System of 

Records Notice for the E-Verify Program 

in order to provide notice that E-Verify 

is: (1) Adding a new category of records 

derived from participating Motor 

Vehicle Agencies’ (MVA) systems 

through the American Association of 

Motor Vehicle Administrators Network 

(AAMVAnet TM); (2) adding a new 

category of records derived from 

individual employees subject to 

employment verification; and (3) 

changing the verification process to 

include the validation of information 

from a driver’s license, driver’s permit, 

or identification card from states or 

jurisdictions that have signed a 

Memorandum of Agreement (MOA) 

with DHS USCIS under the 

AAMVAnet TM Records and Information 

from Departments of Motor Vehicles for 

E-Verify (RIDE) program. 

E-Verify is mandated by the Illegal 

Immigration Reform and Immigrant 

Responsibility Act of 1996 (IIRIRA), 

Public Law (Pub. L.) 104–208, 

September 30, 1996. The program is a 

free and, in most cases, voluntary DHS 

program implemented by USCIS and 

operated in collaboration with the 

Social Security Administration (SSA). 

The program compares information 

provided by employees on the 

Employment Eligibility Verification 

Form (Form 

I–9) against information in SSA and 

DHS databases in order to verify an 

employee’s employment eligibility. 

All U.S. employers are responsible for 

the completion and retention of Form I– 

9 for each individual, whether citizen or 

non-citizen, they hire for employment 

in the United States. On Form I–9, the 

employer must verify the employment 

eligibility and identity documents 

presented by the employee and record 

the document information on Form I–9. 

The Immigration and Naturalization 

Service (INS) initially developed the 

predecessor to E-Verify, the Basic Pilot 

Program, as a voluntary pilot program as 

required by IIRIRA. When Congress 

created DHS, it incorporated INS 

programs under DHS and USCIS was 

charged with operating the Basic Pilot 

Program. In addition to changing the 

name of the Basic Pilot Program, USCIS 

has continued to develop the program as 

the requirements for employment 

verification have changed over time. 

The program is in most cases voluntary. 

However, both Federal employees and 

those employees working on Federal 

contracts are required to have their work 

authorization eligibility verified by EVerify. Contractors have the discretion 

to verify all employees through E-Verify 

whether or not they are working on 

Federal contracts. In addition, some 

states require the use of E-Verify for 

state employees while others require its 

use by all employers located within 

their state or by all state job services. 

E-Verify is a fully operational, Webbased program that allows any employer 

to enroll and verify employees’ 

employment eligibility. 

DHS is updating and reissuing the 

E-Verify SORN to provide notice of the 

additional data that may be used by EVerify in the verification process, 

specifically the automation of motor 

vehicle document verification between 

MVAs and E-Verify employers through 

the RIDE initiative. 

The RIDE initiative enhances E-Verify 

by providing employers the ability to 

validate information from the most 

commonly presented identity 

documents for employment 

authorization: An employee’s driver’s 

license, driver’s permit, or state-issued 

identification card, against MVA data 

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when the issuing state or jurisdiction of 

those documents has established an 

MOA with DHS USCIS to participate in 

RIDE and allow verification of this 

information. 

Currently, E-Verify collects only 

limited information about documents 

presented during the Form I–9 and EVerify process; however, this is limited 

to U.S. Passports and documents 

presented by Non-U.S. Citizens. For 

other documents, E-Verify collects only 

the documents presented from list B & 

C of the Form I–9 Lists of Acceptable 

Documents. An example of a Form I–9 

List B document is a driver’s license or 

state issued identification card. An 

example of a Form I–9 List C document 

is a Social Security card or certified 

birth certificate. 

If an individual presents a document 

from list B & C of the Form I–9, E-Verify 

will now also collect the document 

type, expiration date, and the state or 

jurisdiction of issuance. In addition, 

E-Verify will collect the document 

number in cases where an MOA exists 

between the issuing state or jurisdiction 

and DHS USCIS. E-Verify collects the 

document expiration date in order to 

determine whether the individual 

presented an unexpired identity 

document in order to meet the Form 

I–9 requirement. E-Verify collects the 

issuing state or jurisdiction of the 

document to direct its query to the 

appropriate MVA database for 

validation of the document’s 

information, and to project potential 

workload as additional states sign on to 

participate in RIDE. E-Verify collects the 

document type for each case to project 

potential workload as additional states 

sign MOAs with DHS USCIS to 

participate in RIDE. E-Verify collects the 

document number to validate 

information from the document 

presented with the issuing MVA and 

only in cases where the issuing state or 

jurisdiction has established an MOA 

with DHS USCIS to do so. 

The RIDE initiative, including the 

associated Tentative Non-Confirmation 

(TNC) process, is more fully discussed 

in the description of the E-Verify 

process below. 

The addition of the RIDE functionality 

to E-Verify is an important step in 

ensuring that individuals do not gain 

employment authorization through the 

misuse of state-issued identity 

documents in E-Verify. 

The following describes the complete 

E-Verify process, including the new 

RIDE enhancement. 

Enrollment 

E-Verify participants may be one of 

two different classes of user types: (1) 

Employers who use E-Verify for their 

own employees; or (2) designated agents 

who use E-Verify for the employees of 

other companies. Employer agents 

(previously called designated agents) 

usually query E-Verify as a commercial 

service for other employers that cannot, 

or choose not, to conduct the E-Verify 

queries but who want the benefit of the 

program. To use E-Verify, employers 

and employer agents must first enroll 

their company online at http:// 

www.dhs.gov/E-Verify. They complete a 

registration application that collects 

basic contact information including: 

Company name, company street 

address, employer identification 

number, North American Industry 

Classification System (NAICS) Code, 

number of employees, number of 

employment sites, parent company or 

corporate company, name of company 

Point of Contact (POC) for E-Verify 

Usage, POC phone number, POC fax 

number, and POC e-mail address. 

Participants, whether an employer or 

employer agent, can then create user 

accounts for the employees who have 

access to E-Verify. A user may be one 

of three user types: 

• General User: This user type 

performs verification queries, views 

reports, and has the capability to update 

their personal user account. 

• Program Administrator: This user 

type is responsible for creating user 

accounts at their site for other Program 

Administrators and General Users. They 

have the responsibility to view reports, 

perform queries, update account 

information, and unlock user accounts if 

a user has locked the account by 

entering the wrong password. 

• Corporate Administrator: This user 

type can view reports for all companies 

associated with the E-Verify corporate 

account. This allows them to see the 

activities associated with each general 

user. They can also update user 

accounts, register new locations and 

users, terminate access for existing 

locations, and perform site and user 

maintenance activities for all sites and 

users associated with the corporate 

account. Each company can have a 

single corporate administrator. 

E-Verify collects information about 

the user so that the program can review 

and identify the use of the system by 

employers, and allows the program to 

see more detailed information about 

user system usage. The information 

collected specifically on users includes: 

Name (last, first, middle initial), phone 

number, fax number, e-mail address, 

and User ID. 

Every E-Verify participating employer 

is required to read and sign a 

Memorandum of Understanding (MOU) 

that explains the responsibilities of 

DHS, SSA, and the participant. Once the 

E-Verify participant has completed the 

enrollment form, E-Verify e-mails a 

unique user login and password to the 

user. The employer must conspicuously 

display E-Verify posters (posters are 

found on the Web site and are printed 

out by each employer) at the hiring site 

that indicate the employer’s 

participation in E-Verify and describe 

the employees’ rights regarding the 

employer’s participation in the program. 

E-Verify Verification Process 

Once employers enroll in E-Verify, 

they must verify the employment 

eligibility of all new employees hired 

thereafter by entering the employee’s 

name, date of birth (DOB), Social 

Security Number (SSN), and 

information about the documents 

provided by the employee during the 

Form I–9 process, into the E-Verify 

online user interface tool. For some 

documents presented during the Form 

I–9 process, E-Verify also collects the 

expiration date as entered by the 

employer and compares it against the 

hire date entered by the employer to 

make sure that the document is 

unexpired. Due to the fact that 

employers can now enter hire dates up 

to 365 days in the future in E-Verify, the 

document is still acceptable if it is 

expired on the future date of hire—the 

day an employee starts work for pay— 

so long as it is unexpired on the day the 

case is initiated. Additionally, if the 

employer enters into E-Verify that the 

employee provided a driver’s license, 

driver’s permit, or state-issued ID card 

as the document to establish identify on 

the Form I–9, then E-Verify will request 

that the employer enter the type of 

document presented, as well as the state 

of issuance and expiration date. The 

expiration date is then validated by 

E-Verify to ensure that an unexpired 

document was presented by the 

employee to the employer. If the 

document presented was issued by a 

state or jurisdiction participating in 

RIDE, then E-Verify also collects and 

verifies the document number as 

described below. 

Form I–9 contains a field for the SSN, 

but the employee is not required to 

provide this number unless the 

employer is participating in E-Verify. 

All employers in the United States are 

required to use this form regardless of 

whether they are enrolled in E-Verify. 

Processing Non-U.S. Citizens 

For Non-U.S. Citizens, including 

immigrants, non-immigrants, and lawful 

permanent residents, the vast majority 

of queries are completed when E-Verify 

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verifies the name, SSN, and DOB against 

the SSA NUMIDENT System (71 FR 

1796), followed by the name, DOB, and 

Form I–9 identity document information 

against certain DHS and MVA databases 

when the state or jurisdiction is 

participating in RIDE. The specific 

database against which the information 

will be verified depends on the 

document provided by the employee. 

For example, if the employee uses an 

Employment Authorization Document 

(EAD), the Alien Number (hereafter ‘‘A– 

Number’’) is queried against the USCIS 

Central Index System (CIS), and the 

EAD photograph, as described below 

against the USCIS Image Storage and 

Retrieval System (ISRS). If the employee 

is a non-immigrant, E-Verify queries the 

Arrival Departure Record (Form I–94) 

number against the United States 

Customs and Border Protection (CBP) 

Non Immigrant Information System (73 

FR 77739) and Border Crossing 

Information System (73 FR 43457). If the 

employee provides a driver’s license, 

driver’s permit, or state-issued ID card 

and the issuing state or jurisdiction is a 

participant in RIDE, and an MOA exists 

between the state or jurisdiction and 

DHS USCIS to validate the information, 

then E-Verify verifies that document 

against the participating MVA’s 

database. If SSA, DHS, and the state 

MVA database (if applicable) are able to 

verify the employee’s employment 

eligibility, the employer receives an 

Employment Authorized (EA) 

notification. E-Verify generates a case 

verification number and the employer 

may either print and retain the Case 

Details page from E-Verify or write the 

case verification number on Form I–9. 

If the automated query does not 

immediately result in an EA response 

from E-Verify, the employer receives 

Verification in Process response, which 

means that the query has been 

automatically sent to the USCIS status 

verifiers. The USCIS status verifiers 

have one day to verify the employee’s 

employment eligibility by manually 

reviewing the information submitted by 

the employer against information in 

DHS, the U.S. Department of State 

(DoS), and SSA databases. USCIS status 

verifiers are trained to evaluate the 

information provided by the employee 

against the various DHS databases. This 

could not be done as an automated 

process because of the complexities of 

the various types of data. If the USCIS 

status verifiers are able to confirm 

employment eligibility with the 

information available to them, they 

indicate the response in E-Verify and 

the employer receives the EA 

notification. 

If the USCIS status verifiers are 

unable to confirm employment 

eligibility, E-Verify displays a DHS 

Tentative Non-Confirmation (TNC) 

response and generates a TNC notice for 

the employer to print and give to the 

employee that explains that the 

employee has received a TNC without 

going into detail about specifically what 

caused the TNC. The notice also 

explains the employee’s rights, 

including the right to contest the result 

with DHS. If the employee wishes to 

contest the TNC, he/she must notify his 

employer.The employer then indicates 

the employee’s wish to contest the TNC 

in E-Verify, upon which E-Verify 

generates a Referral Letter. This letter 

instructs the employee that he has eight 

days to contact USCIS status verifiers to 

resolve the discrepancy. Once the 

employee contacts the USCIS status 

verifiers, the USCIS status verifiers 

attempt to resolve the discrepancy by 

either requesting that the employee 

submit copies of the employee’s 

immigration documents or by 

researching a number of DHS or DoS 

databases to determine whether there is 

additional information pertaining to that 

individual that would confirm the 

employment eligibility status. To 

conduct these database searches, USCIS 

status verifiers use a Person Centric 

Query System (PCQS) to facilitate the 

information search. If the USCIS status 

verifier determines that the employee is 

eligible to work, the USCIS status 

verifier indicates this in E-Verify. The EVerify system then notifies the employer 

that the employee is EA. If the USCIS 

status verifier determines that an 

employee is not eligible to work, the 

USCIS status verifier updates E-Verify 

with a Final Non-Confirmation (FNC) 

disposition and E-Verify notifies the 

employer of this resolution. At this 

point, the employer may legally 

terminate the individual’s employment 

and the employer must update the 

system to acknowledge any action 

taken. If an employer retains an 

employee who has received FNC that he 

is not eligible to work, it must notify 

DHS that it will retain the employee. If 

the employer fails to notify DHS, the 

employer may be liable for failure to 

notify and knowingly employing an 

individual who is not eligible to work. 

Records and Information From 

Department of Motor Vehicles for 

E-Verify (RIDE) 

The RIDE process begins when an 

employer indicates in E-Verify that an 

employee has presented a List B 

document on the Form I–9 (e.g. driver’s 

license, driver’s permit, or valid ID 

card). E-Verify first prompts the 

employer for the document type 

(driver’s license, driver’s permit, or 

state-issued ID card) and state of 

issuance. If E-Verify determines that the 

state of issuance and the document type 

is one that can be validated for RIDE 

(per the MOA between the MVA and 

DHS USCIS), E-Verify prompts the 

employer for: Employee name, 

employee DOB, employee SSN, hire 

date, document number, and document 

expiration date as provided on Form 

I–9. If E-Verify cannot verify the 

information provided under RIDE 

because there is not an existing MOA, 

then E-Verify collects the same 

information with the exception of the 

document number, since the document 

will not be verified against an MVA 

database. 

E-Verify determines if the expiration 

date of the driver’s license, driver’s 

permit, or state-issued ID card as 

entered by the employer indicates that 

the employee presented an unexpired 

document to the employer. If E-Verify 

determines that an expired document 

was presented, E-Verify prompts the 

employer to enter a document that was 

not expired on the date of hire. 

Next, the SSA validation, which is a 

standard part of the current E-Verify 

process, begins. E-Verify sends the SSN, 

citizenship status, name, and DOB to 

SSA for validation. If SSA does not 

validate the case information, E-Verify 

issues a TNC at that point and no 

further transactions occur until the TNC 

is resolved with SSA. 

Once the query successfully passes 

SSA validation, E-Verify sends relevant 

license information (DOB, document 

number) to the state MVA database. The 

MVA returns a portion of the MVA 

record relevant to that document to 

E-Verify. Due to differences in MVA 

databases, variations in data returned to 

E-Verify by participating MVAs may 

occur. A complete list of states and 

jurisdictions participating in RIDE and 

the documents which are being verified 

is available in Appendix A of the EVerify PIA update which is publishing 

concurrently with this SORN and 

available at http://www.dhs.gov/privacy. 

E-Verify compares the MVA information 

to the information initially entered by 

the employer to determine if there is a 

match between the document number 

and DOB provided by the MVA database 

and the document number and DOB 

entered by the employer. The employer 

does not see the MVA record, and will 

only see the final response given by EVerify either EA or TNC if there is no 

match. 

E-Verify issues an EA response if it 

determines a match at this step of the 

process. The employer does not see any 

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additional driver’s license or identity 

information from the MVA or E-Verify, 

only the resulting response of EA, or 

TNC if there is no match. 

If the MVA cannot find a matching 

record or E-Verify cannot match the 

document number and DOB based on 

the record returned by the MVA, EVerify instructs the employer to check 

and, if necessary, correct the document 

number and/or DOB fields and resubmit 

the information through E-Verify. EVerify matches the record by document 

number and DOB only; these are the 

only fields that can be changed by the 

employer. There is no name matching in 

the RIDE process. If after the second 

attempt there is still no match, the 

employer receives notice that the 

employee was issued a DHS TNC. 

As with any E-Verify TNC, the 

employer must share the result with the 

employee, who has the option of 

whether or not to contest. If the 

employee chooses to contest, the 

employer prints a referral letter, which 

provides directions to the employee on 

how to contest the TNC. This letter 

instructs the employee that he has eight 

days to contact a USCIS status verifier 

to resolve the discrepancy. 

If a TNC is generated because of a 

RIDE mismatch and the individual 

chooses to contest the TNC, the 

employee must call a USCIS status 

verifier and fax in a copy of the 

document (e.g., driver’s license) 

provided to establish identity on Form 

I–9. USCIS status verifiers compare the 

faxed copy of the document with the 

information in the MVA’s database via 

the PCQS. Status Verifiers use PCQS to 

conduct manual queries of databases for 

status verification; in this case, the MVA 

database of the issuing state or 

jurisdiction. As in other TNCs, the 

status verifier attempts to resolve the 

TNC within 24 hours. If the USCIS 

status verifier is unable to match the 

driver’s license, the status verifier 

places the case in continuance and 

contacts the MVA to determine whether 

it is a true mismatch or an error in the 

MVA database. This process ensures 

that all contested TNCs receive a full 

examination against the MVA’s records 

in order to avoid issuing a FNC because 

the MVA database was incorrect or 

because the document contained errors. 

Once the status verifier has researched 

the document, he enters a response that 

triggers an update to the case in EVerify. E-Verify will display a response 

of EA or FNC to the employer 

depending on the resolution. If the 

employee chooses not to contest the 

TNC or does not contact a USCIS status 

verifier within eight Federal workdays, 

E-Verify automatically issues an FNC. 

Photo Screening Tool 

In addition to the normal verification 

process, if the employee has used 

certain DHS-issued documents, such as 

the Permanent Resident Card (Form I– 

551) or the Employment Authorization 

Card (Form I–766), or if the employee is 

a U.S. Citizen who used a U.S. passport 

for completing Form I–9, the E-Verify 

tool presents the photo on record for the 

applicable document to the employer. 

The DHS photos come from USCIS’s 

ISRS database, and the passport photos 

come from a copy of the DoS passport 

data contained in TECS, the information 

technology system maintained by CBP. 

This feature is known as the Photo 

Screening Tool. The employer visually 

compares the photo presented by EVerify with the photo on the employee’s 

card. The two photos should be an exact 

match. (This is not a check between the 

individual and the photo on the card, 

since the employer compares the 

individual to their photo ID during the 

Form I–9 process.) The employer must 

then indicate in E-Verify whether the 

pictures match or not. Depending on the 

employer’s input, this may result in an 

EA response, or a DHS TNC for the 

employee based on a photo mismatch, 

which the employee will need to resolve 

by contacting a USCIS status verifier. If 

the employer reports a mismatch that 

results in a TNC, the employee is 

notified that he needs to provide a 

photocopy of their document to a USCIS 

status verifier. The USCIS status verifier 

does various searches to try to confirm 

the information supplied by the 

employee. In cases where the USCIS 

status verifier cannot match the 

information because the employee is 

asserting that there is a mistake in the 

document, the employee is directed to 

their local USCIS Application Support 

Center for resolution. 

E-Verify User Rules and Restrictions 

E-Verify provides extensive guidance 

for the employer to operate the E-Verify 

program through the user manual and 

training. One of the requirements for 

using E-Verify is that the employer must 

only submit an E-Verify query after 

hiring an employee. Further, the 

employer must perform E-Verify queries 

for newly hired employees no later than 

the third business day after they start 

work for pay. These requirements help 

to prevent employers from misusing the 

system. 

While E-Verify primarily uses the 

information it collects for verification of 

employment eligibility, the information 

may also be used for law enforcement 

(to prevent fraud and misuse of EVerify, and to prevent discrimination 

and identity theft), program analysis, 

monitoring and compliance, program 

outreach, customer service, and 

prevention of fraud or discrimination. 

On a case-by-case basis, E-Verify may 

give law enforcement agencies extracts 

of information indicating potential 

fraud, discrimination, or other illegal 

activities. The USCIS Verification 

Division uses information contained in 

E-Verify for several purposes: 

(1) Program management, which may 

include documentary repositories of 

business information, internal and 

external audits, congressional requests, 

and program reports; 

(2) Data analysis for program 

improvement efforts and system 

enhancement planning, which may 

include conducting surveys, user 

interviews, responding to public 

comments received during rulemakings 

or from call center contacts which may 

make outgoing or receive incoming calls 

regarding E-Verify, including using 

information for testing purposes; 

(3) Monitoring and compliance, as 

well as quality assurance efforts, which 

may include analysis of customer use, 

data quality, or possible fraud, 

discrimination or misuse or abuse of the 

E-Verify system. This may originate 

directly from E-Verify; 

(4) Outreach activities to ensure 

adequate resources are available to 

current and prospective program 

participants, which may include call 

lists and other correspondence. USCIS 

may also permit designated agents and 

employers to use the E-Verify logo if 

they have agreed to certain licensing 

restrictions; 

(5) Customer service enhancements to 

improve the user’s experience while 

using E-Verify; and 

(6) Activities in support of law 

enforcement to prevent fraud and 

misuse of E-Verify, and to prevent 

discrimination and identity theft. 

This System of Records Notice is 

replacing the System of Records Notice 

previously published in the Federal 

Register on May 19, 2010 (75 FR 28035). 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which the United States Government 

collects, maintains, uses, and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

for which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

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individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals where 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. Individuals may 

request access to their own records 

maintained in a system of records in the 

possession or under the control of DHS 

by complying with DHS Privacy Act 

regulations, 6 CFR part 5. 

The Privacy Act requires each agency 

to publish in the Federal Register a 

description denoting the type and 

character of each system of records that 

the agency maintains, and the routine 

uses that are contained in each system 

in order to make agency record keeping 

practices transparent, to notify 

individuals regarding the uses to their 

records are put, and to assist individuals 

to more easily find such files within the 

agency. Below is the description of the 

DHS/USCIS—011 E-Verify Program 

System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

System of Records 

Department of Homeland Security 

(DHS)/United States Citizenship and 

Immigration Service (USCIS)—011. 

SYSTEM NAME: 

Department of Homeland Security/ 

United States Citizenship Immigration 

Services—011 E-Verify Program System 

of Records. 

SECURITY CLASSIFICATION: 

Unclassified, for official use only. 

SYSTEM LOCATION: 

Records are maintained in the 

Verification Information System (VIS) at 

the USCIS Headquarters in Washington, 

DC and field offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

the E-Verify program include: 

employees, both U.S. Citizens and nonU.S. Citizens, whose employers have 

submitted to E-Verify their 

identification information; employers 

who enroll in E-Verify; designated 

agents who enroll in E-Verify; 

individuals employed or retained by 

employers or designated agents who 

have accounts to use E-Verify; 

Individuals who contact E-Verify with 

information on the use of E-Verify; 

individuals who provide their names 

and contact information to E-Verify for 

notification or contact purposes; USCIS 

employees and contractors who have 

access to E-Verify for operation, 

maintenance, monitoring, and 

compliance purposes including, USCIS 

status verifiers, managers, and 

administrators; and individuals who 

may have been victims of identity theft 

and have chosen to lock their SSN from 

further use in the E-Verify program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Employment eligibility information 

entered into E-Verify by the E-Verify 

employer about the employee to be 

verified. 

• All Employees: 

Æ Name (last, first, middle initial, 

maiden); 

Æ Date of Birth; 

Æ Social Security Number; 

Æ Date of Hire; 

Æ Three day hire date expiration: 

› Awaiting SSN; 

› Technical Problems; 

› Audit Revealed New Hire Was Not 

Run; 

› Federal Contractor With E-Verify 

Clause Verifying Existing Employees; 

and 

› Other. 

Æ Claimed Citizenship Status; 

Æ Type of identity document 

presented by employee to the employer 

during Form I–9 preparation process; 

Æ Expiration Date of identity 

document presented by employee to the 

employer during Form I–9 preparation 

process; 

Æ State or jurisdiction of issuance of 

identity document presented by the 

employee to the employer during the 

Form I–9 process when that document 

is a driver’s license, driver’s permit, or 

state-issued identification (ID) card; 

Æ Document number of identity 

document presented by the employee to 

the employer during the Form I–9 

preparation process when that 

document is a driver’s license, driver’s 

permit, or state-issued ID issued by a 

state or jurisdiction participating in the 

Records and Information from 

Departments of Motor Vehicles for EVerify (RIDE) program and where an 

Memorandum of Agreement (MOA) 

exists between the state or jurisdiction 

and DHS USCIS to verify the 

information about the document; 

Æ Photographs, if required by 

secondary verification; 

Æ Disposition data from the employer. 

The following descriptors are entered by 

the employer based on the action taken 

by the employer as a result of the 

employment verification information: 

› The employee continues to work 

for the employer after receiving and 

Employment Authorized (EA) result: 

employer selects this option based on 

receiving an EA response from E-Verify; 

› The employee continues to work 

for the employer after receiving a Final 

Non-Confirmation (FNC) result: 

employer selects this option based on 

the employee getting an FNC despite the 

employee contesting the Tentative NonConfirmation (TNC) and the employer 

retains the employee; 

› The employee continues to work 

for the employer after receiving a No 

Show result: employer selects this 

option based on the employee getting a 

TNC but the employee did not try to 

resolve the issue with Social Security 

Administration (SSA) or DHS and the 

employer retains the employee; 

› The employee continues to work 

for the employer after choosing not to 

contest a TNC: employer selects this 

option when the employee does not 

contest the TNC but the employer 

retains the employee; 

› The employee was terminated by 

the employer of receiving a FNC result: 

employer selects this option when 

employee receives FNC and is 

terminated; 

› The employee was terminated by 

the employer for receiving a No Show 

result: employer selects this option 

when employee did not take an action 

to resolve and is terminated; 

› The employee was terminated by 

the employer for choosing not to contest 

a TNC: employer selects this option 

when employee does not contest the 

TNC and is terminated; 

› The employee voluntarily quit 

working for the employer: employer 

selects this option when employee 

voluntarily quits job without regard to 

E-Verify; 

› The employee was terminated by 

the employer for reasons other than EVerify: employer selects this option 

when employee is terminated for 

reasons other than E-Verify; 

› The case is invalid because 

another case with the same data already 

exists: employer selects this option 

when the employer ran an invalid query 

because the information had already 

been submitted; and 

› The case is invalid because the 

data entered is incorrect: employer 

selects this option when the employer 

ran an invalid query because the 

information was incorrect. 

• Non-U.S. Citizens: 

Æ A–Number; and 

Æ I–94 Number. 

• Information about the Employer or 

Designated Agent: 

Æ Company Name; 

Æ Street Address; 

Æ Employer Identification Number; 

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Æ North American Industry 

Classification System (NAICS) Code; 

Æ Number of Employees; 

Æ Number of Sites; 

Æ Parent Company or Corporate 

Company; 

Æ Name of Company Point of Contact; 

Æ Phone Number; 

Æ Fax Number; and 

Æ E–Mail Address. 

• Information about the Individual 

Employer User of E-Verify: (e.g., Human 

Resource employee conducting E-Verify 

queries) 

Æ Last Name; 

Æ First Name; 

Æ Middle Initial; 

Æ Phone Number; 

Æ Fax Number; 

Æ E-mail Address; and 

Æ User ID. 

• Employment Eligibility Information 

created by E-Verify: 

Æ Case Verification Number; 

Æ VIS Response: 

› Employment Authorized; 

› SSA TNC; 

› DHS TNC; 

› SSA Case in Continuance (in rare 

cases SSA needs more than 10 Federal 

government workdays to confirm 

employment eligibility); 

› DHS Case in Continuance (in rare 

cases DHS needs more than 10 Federal 

government workdays to confirm 

employment eligibility); 

› SSA FNC; 

› DHS Verification in Process; 

› DHS Employment Unauthorized; 

› DHS No Show; and 

› DHS FNC. 

› Monitoring and Compliance 

Information created as part of E-Verify: 

The Verification Division monitors EVerify to minimize and prevent misuse 

and fraud of the system. This 

monitoring information, and the 

accompanying compliance information, 

may in some cases be placed in the 

electronic or paper files that make up EVerify.) The information may include: 

Æ Analytic or other information 

derived from monitoring; 

Æ Compliance activities, including 

information placed in the Compliance 

Tracking and Management System 

(CTMS); 

Æ Complaint or hotline reports; 

Æ Records of communication; 

Æ Other employment and E-Verify 

related records, documents, or reports 

derived from compliance activities, 

especially in connection with 

determining the existence of fraud or 

discrimination in connection with the 

use of the E-Verify system; and 

Æ Information derived from telephone 

calls, e-mails, letters, desk audits or site 

visits, as well as information from 

media reports or tips from law 

enforcement agencies. 

• Information collected from Motor 

Vehicle Agencies (MVAs) and used to 

verify of the information from a driver’s 

license, permit, or state issued ID card 

when those documents are presented as 

documents to establish identity by an 

employee to an employer during the EVerify process, and when the 

jurisdiction under which the document 

was issued has established a MOA with 

DHS USCIS to allow verification of this 

information. Additional manual 

verification may be required if E-Verify 

is unable to verify the information 

submitted by the employer during the 

automated process. While each state 

MVA may collect different types of 

information, information provided to EVerify may include the following: 

Æ Last Name; 

Æ First Name; 

Æ State or Jurisdiction of Issuance; 

Æ Document Type; 

Æ Document Number; 

Æ Date of Birth; 

Æ Status Text; 

Æ Status Description Text; and 

Æ Expiration Date. 

Æ Information used to verify 

employment eligibility. (E-Verify uses 

VIS as the transactional database to 

verify the information provided by the 

employee. VIS contains the E-Verify 

transaction information. If E-Verify is 

unable to verify employment eligibility 

through VIS, additional manual 

verification may be required. These 

automated and manual verifications 

may include the following databases.) 

Æ Social Security Administration 

Numident System; 

Æ USCIS Central Index System (CIS); 

Æ CBP Nonimmigrant Information 

System (NIIS) and Border Crossing 

Information (BCI); 

Æ USCIS Computer-Linked 

Application Information Management 

System Version 3 (CLAIMS 3); 

Æ USCIS Computer-Linked 

Application Information Management 

System Version 4 (CLAIMS 4); 

Æ USCIS Image Storage and Retrieval 

System (ISRS); 

Æ ICE Student and Exchange Visitor 

Identification System (SEVIS); 

Æ USCIS Reengineered Naturalization 

Applications Casework System 

(RNACS); 

Æ USCIS Aliens Change of Address 

System (AR–11); 

Æ USCIS National File Tracking 

System (NFTS); 

Æ USCIS Microfilm Digitization 

Application System (MiDAS); 

Æ USCIS Marriage Fraud Amendment 

System (MFAS); 

Æ USCIS Citizenship and Immigration 

Services Centralized Operational 

Repository (CISCOR); 

Æ Department of State Consular 

Consolidated Database (CCD); 

Æ USCIS Enterprise Document 

Management System (EDMS); 

Æ ICE ENFORCE Integrated Database 

(EID) Enforcement Alien Removal 

Module (EARM) Alien Number; 

Æ USCIS Refugees, Asylum, and 

Parole System (RAPS); 

Æ US–VISIT Arrival Departure 

Information System (ADIS); and 

Æ Department of Justice Executive 

Office Immigration Review System 

(EOIR). 

• These databases may contain some 

or all of the following information 

which will be incorporated into the EVerify SORN as part of this verification 

process: 

Æ Last Name; 

Æ First Name; 

Æ Middle Name; 

Æ Maiden Name; 

Æ Date of Birth; 

Æ Age; 

Æ Country of Birth; 

Æ Country of Citizenship; 

Æ Alien Number; 

Æ Social Security Number; 

Æ Citizenship Number; 

Æ Receipt Number; 

Æ Address; 

Æ Previous Address; 

Æ Phone Number; 

Æ Nationality; 

Æ Gender; 

Æ Photograph; 

Æ Date Entered United States; 

Æ Class of Admission; 

Æ File Control Office Code; 

Æ Form I–94 Number; 

Æ Provision of Law Cited for 

Employment Authorization; 

Æ Office Code Where the 

Authorization Was Granted; 

Æ Date Employment Authorization 

Decision Issued; 

Æ Date Employment Authorization 

Begins; 

Æ Date Employment Authorization 

Expires; 

Æ Date Employment Authorization 

Denied; 

Æ Confirmation of Employment 

Eligibility; 

Æ TNC of Employment Eligibility and 

Justification; and 

Æ FNC of Employment Eligibility. 

Æ Status of Department of Justice 

Executive Office Immigration Review 

System (EOIR) Information, if in 

Proceedings. 

Æ Date Alien’s Status Changed; 

Æ Class of Admission Code; 

Æ Date Admitted Until; 

Æ Port of Entry; 

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Æ Departure Date; 

Æ Visa Number; 

Æ Passport Number; 

Æ Passport Information; 

Æ Passport Card Number. 

Æ Form Number, for example Form 

I–551 (Lawful Permanent Resident card) 

or Form I–766 (Employment 

Authorization Document); 

Æ Expiration Date; 

Æ Employment Authorization Card 

Information; 

Æ Lawful Permanent Resident Card 

Information; 

Æ Petitioner Internal Revenue Service 

Number; 

Æ Class of Admission; 

Æ Valid To Date; 

Æ Student Status; 

Æ Visa Code; 

Æ Status Code; 

Æ Status Change Date; 

Æ Port of Entry Code; 

Æ Non Citizen Entry Date; 

Æ Program End Date. 

Æ Naturalization Certificate Number; 

Æ Naturalization Date and Place; 

Æ Naturalization Information and 

Certificate; 

Æ Naturalization Verification 

(Citizenship Certificate Identification 

ID); 

Æ Naturalization Verification 

(Citizenship Naturalization Date/Time); 

Æ Immigration Status (Immigration 

Status Code); and 

Æ Federal Bureau of Investigation 

Number; 

Æ Admission Number; and 

Æ Petitioner Firm Name; 

Æ Petitioner Tax Number; 

Æ Date of Admission; 

Æ Marital Status; 

Æ Marriage Date and Place; 

Æ Marriage Information and 

Certificate; 

Æ Visa Control Number; 

Æ FOIL Number; 

Æ Class of Admission; 

Æ Federal Bureau of Investigation 

Number; 

Æ Case History; 

Æ Alerts; 

Æ Case Summary Comments; 

Æ Case Category; 

Æ Date of Encounter; 

Æ Encounter Information; 

Æ Case Actions & Decisions; 

Æ Bonds; 

Æ Current Status; 

Æ Asylum Applicant Receipt Date; 

Æ Airline and Flight Number; 

Æ Country of Residence; 

Æ City Where Boarded; 

Æ City Where Visa was Issued; 

Æ Date Visa Issued; 

Æ Address While in United States; 

Æ File Number; 

Æ File Location; and 

Æ Decision memoranda, investigatory 

reports and materials compiled for the 

purpose of enforcing immigration laws, 

exhibits, transcripts, and other caserelated papers concerning aliens, 

alleged aliens or lawful permanent 

residents brought into the 

administrative adjudication process. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Illegal Immigration Reform and 

Immigrant Responsibility Act of 1996 

(IIRIRA), Public Law 104–208, dated 

September 30, 1996. 

PURPOSE(S): 

This system provides employment 

authorization information to employers 

participating in E-Verify. It may also be 

used to support monitoring and 

compliance activities for obtaining 

information in order to prevent the 

commission of fraud, discrimination, or 

other misuse or abuse of the E-Verify 

system, including violation of privacy 

laws or other illegal activity related to 

misuse of E-Verify, including: 

• Investigating duplicate registrations 

by employers; 

• Inappropriate registration by 

individuals posing as employers; 

• Verifications that are not performed 

within the required time limits; and 

• Cases referred by and between 

E-Verify and the Department of Justice 

Office of Special Counsel for 

Immigration-Related Unfair 

Employment Practices, or other law 

enforcement entities. 

Additionally, the information in 

E-Verify may be used for program 

management and analysis, program 

outreach, customer service and 

preventing or deterring further use of 

stolen identities in E-Verify. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice 

(including United States Attorney 

Offices) or other Federal agency 

conducting litigation or in proceedings 

before any court, adjudicative or 

administrative body, when it is 

necessary to the litigation and one of the 

following is a party to the litigation or 

has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity where DOJ or DHS 

has agreed to represent the employee; or 

4. The United States or any agency 

thereof, is a party to the litigation or has 

an interest in such litigation, and DHS 

determines that the records are both 

relevant and necessary to the litigation 

and the use of such records is 

compatible with the purpose for which 

DHS collected the records. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration or other Federal 

government agencies pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

D. To an agency, organization, or 

individual for the purpose of performing 

audit or oversight operations as 

authorized by law, but only such 

information as is necessary and relevant 

to such audit or oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of this system or 

other systems or programs (whether 

maintained by DHS or another agency or 

entity) or harm to the individual that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate Federal, State, 

Tribal, local, international, or foreign 

law enforcement agency or other 

appropriate authority charged with 

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investigating or prosecuting a violation 

or enforcing or implementing a law, 

rule, regulation, or order, where a 

record, either on its face or in 

conjunction with other information, 

indicates a violation or potential 

violation of the E-Verify program, which 

includes potential fraud, discrimination, 

or employment based identity theft and 

such disclosure is proper and consistent 

with the official duties of the person 

making the disclosure. 

H. To employers participating in the 

E-Verify Program in order to verify the 

employment eligibility of their 

employees working in the United States. 

I. To the American Association of 

Motor Vehicle Administrators Network 

and participating MVAs for the purpose 

of validating information from a driver’s 

license, permit, or identification card 

issued by the Motor Vehicle Agency of 

states or jurisdictions who have signed 

a Memorandum of Agreement with DHS 

under the Records and Information from 

Departments of Motor Vehicles for 

E-Verify (RIDE) program. 

J. To the DOJ, Civil Rights Division, 

for the purpose of responding to matters 

within the DOJ’s jurisdiction of the EVerify Program, especially with respect 

to discrimination. 

K. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

magnetic disc, tape, digital media, and 

CD–ROM. 

RETRIEVABILITY: 

Records may be retrieved by name, 

verification case number, Alien 

Number, I–94 Number, Receipt Number, 

Passport (U.S. or Foreign) Number, 

Driver’s License, Permit, or State-Issued 

Identification Card Number, or SSN of 

the employee, employee user, or by the 

submitting company name. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies. Strict 

controls have been imposed to minimize 

the risk of compromising the 

information that is being stored. Access 

to the computer system containing the 

records in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

The retention and disposal schedule, 

N1–566–08–7 is approved by the 

National Archives and Records 

Administration. Records collected in the 

process of enrolling in E-Verify and in 

verifying employment eligibility are 

stored and retained in E-Verify for ten 

(10) years, from the date of the 

completion of the last transaction unless 

the records are part of an on-going 

investigation in which case they may be 

retained until completion of the 

investigation. This period is based on 

the statute of limitations for most types 

of misuse or fraud possible using EVerify (under 18 U.S.C. 3291, the statute 

of limitations for false statements or 

misuse regarding passports, citizenship, 

or naturalization documents). 

SYSTEM MANAGER AND ADDRESS: 

Chief, Verification Division, U.S. 

Citizenship and Immigration Services, 

Washington, DC 20528. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the USCIS 

Verification Division FOIA Officer, 

whose contact information can be found 

at http://www.dhs.gov/foia under 

‘‘contacts.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her the individual may submit the 

request to the Chief Privacy Officer and 

Chief Freedom of Information Act 

Officer, Department of Homeland 

Security, 245 Murray Drive, SW., 

Building 410, STOP–0655, Washington, 

DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from several 

sources including: (A) Information 

collected from employers about their 

employees relating to employment 

eligibility verification; (B) Information 

collected from E-Verify users used to 

provide account access and monitoring; 

(C) Information collected from Federal 

and state databases as listed in the 

Category of Records section above; and 

(D) Information created by E-Verify, 

including its monitoring and 

compliance activities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

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26746 Federal Register / Vol. 76, No. 89 / Monday, May 9, 2011 / Notices 

Dated: April 25, 2011. 

Mary Ellen Callahan, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2011–11291 Filed 5–6–11; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF HOMELAND 

SECURITY 

Coast Guard 

[USCG–2011–0336] 

Information Collection Requests to 

Office of Management and Budget; 

OMB Control Numbers: 1625–0077, 

1625–0085 and 1625–0112 

AGENCY: Coast Guard, DHS. 

ACTION: Sixty-day notice requesting 

comments. 

SUMMARY: In compliance with the 

Paperwork Reduction Act of 1995, the 

U.S. Coast Guard intends to submit 

Information Collection Requests (ICRs) 

to the Office of Management and Budget 

(OMB), Office of Information and 

Regulatory Affairs (OIRA), requesting an 

extension of its approval for the 

following collections of information: 

1625–0077, Security Plans for Ports, 

Vessels, Facilities, and Outer 

Continental Shelf Facilities and Other 

Security-Related Requirements; 1625– 

0085, Streamlined Inspection Program; 

and 1625–0112, Enhanced Maritime 

Domain Awareness via Electronic 

Transmission of Vessel Transit Data. 

Our ICRs describe the information we 

seek to collect from the public. Before 

submitting these ICRs to OIRA, the 

Coast Guard is inviting comments as 

described below. 

DATES: Comments must reach the Coast 

Guard on or before July 8, 2011. 

ADDRESSES: You may submit comments 

identified by Coast Guard docket 

number [USCG–2011–0336] to the 

Docket Management Facility (DMF) at 

the U.S. Department of Transportation 

(DOT). To avoid duplicate submissions, 

please use only one of the following 

means: 

(1) Online: http:// 

www.regulations.gov. 

(2) Mail: DMF (M–30), DOT, West 

Building Ground Floor, Room W12–140, 

1200 New Jersey Avenue, SE., 

Washington, DC 20590–0001. 

(3) Hand delivery: Same as mail 

address above, between 9 a.m. and 5 

p.m., Monday through Friday, except 

Federal holidays. The telephone number 

is 202–366–9329. 

(4) Fax: 202–493–2251. To ensure 

your comments are received in a timely 

manner, mark the fax, to attention Desk 

Officer for the Coast Guard. 

The DMF maintains the public docket 

for this Notice. Comments and material 

received from the public, as well as 

documents mentioned in this Notice as 

being available in the docket, will 

become part of the docket and will be 

available for inspection or copying at 

room W12–140 on the West Building 

Ground Floor, 1200 New Jersey Avenue, 

SE, Washington, DC, between 9 a.m. and 

5 p.m., Monday through Friday, except 

Federal holidays. You may also find the 

docket on the Internet at http:// 

www.regulations.gov. 

Copies of the ICRs are available 

through the docket on the Internet at 

http://www.regulations.gov. 

Additionally, copies are available from: 

COMMANDANT (CG–611), ATTN 

PAPERWORK REDUCTION ACT 

MANAGER, U.S. COAST GUARD, 2100 

2ND ST., SW., STOP 7101, 

WASHINGTON, DC 20593–7101. 

FOR FURTHER INFORMATION CONTACT: 

Contact Ms. Kenlinishia Tyler, Office of 

Information Management, telephone 

202–475–3652, or fax 202–475–3929, for 

questions on these documents. Contact 

Ms. Renee V. Wright, Program Manager, 

Docket Operations, 202–366–9826, for 

questions on the docket. 

SUPPLEMENTARY INFORMATION: 

Public Participation and Request for 

Comments 

This Notice relies on the authority of 

the Paperwork Reduction Act of 1995; 

44 U.S.C. chapter 35, as amended. An 

ICR is an application to OIRA seeking 

the approval, extension, or renewal of a 

Coast Guard collection of information 

(Collection). The ICR contains 

information describing the Collection’s 

purpose, the Collection’s likely burden 

on the affected public, an explanation of 

the necessity of the Collection, and 

other important information describing 

the Collections. There is one ICR for 

each Collection. 

The Coast Guard invites comments on 

whether these ICRs should be granted 

based on the Collections being 

necessary for the proper performance of 

Departmental functions. In particular, 

the Coast Guard would appreciate 

comments addressing: (1) The practical 

utility of the Collections; (2) the 

accuracy of the estimated burden of the 

Collections; (3) ways to enhance the 

quality, utility, and clarity of 

information subject to the Collections; 

and (4) ways to minimize the burden of 

the Collections on respondents, 

including the use of automated 

collection techniques or other forms of 

information technology. In response to 

your comments, we may revise these 

ICRs or decide not to seek approval for 

the Collections. We will consider all 

comments and material received during 

the comment period. 

We encourage you to respond to this 

request by submitting comments and 

related materials. Comments must 

contain the OMB Control Number of the 

ICR and the docket number of this 

request, [USCG–2011–0336], and must 

be received by July 8, 2011. We will 

post all comments received, without 

change, to http://www.regulations.gov. 

They will include any personal 

information you provide. We have an 

agreement with DOT to use their DMF. 

Please see the ‘‘Privacy Act’’ paragraph 

below. 

Submitting Comments 

If you submit a comment, please 

include the docket number [USCG– 

2011–0336], indicate the specific 

section of the document to which each 

comment applies, providing a reason for 

each comment. You may submit your 

comments and material online (via 

http://www.regulations.gov), by fax, 

mail, or hand delivery, but please use 

only one of these means. If you submit 

a comment online via http:// 

www.regulations.gov, it will be 

considered received by the Coast Guard 

when you successfully transmit the 

comment. If you fax, hand deliver, or 

mail your comment, it will be 

considered as having been received by 

the Coast Guard when it is received at 

the DMF. We recommend you include 

your name, mailing address, an e-mail 

address, or other contact information in 

the body of your document so that we 

can contact you if we have questions 

regarding your submission. 

You may submit your comments and 

material by electronic means, mail, fax, 

or delivery to the DMF at the address 

under ADDRESSES; but please submit 

them by only one means. To submit 

your comment online, go to http:// 

www.regulations.gov, and type ‘‘USCG– 

2011–0336’’ in the ‘‘Keyword’’ box. If 

you submit your comments by mail or 

hand delivery, submit them in an 

unbound format, no larger than 81⁄2 by 

11 inches, suitable for copying and 

electronic filing. If you submit 

comments by mail and would like to 

know that they reached the Facility, 

please enclose a stamped, self-addressed 

postcard or envelope. We will consider 

all comments and material received 

during the comment period and will 

address them accordingly. 

Viewing comments and documents: 

To view comments, as well as 

documents mentioned in this Notice as 

being available in the docket, go to 

WReier-Aviles on DSKGBLS3C1PROD with NOTICES