[Federal Register Volume 86, Number 44 (Tuesday, March 9, 2021)]
[Notices]
[Pages 13548-13564]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-04796]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2021-N-4]


Privacy Act of 1974; System of Records

AGENCY: Office of Inspector General, Federal Housing Finance Agency 
(FHFA-OIG).

ACTION: Notice of amendments and additions to the routine uses for 
FHFA-OIG's Privacy Act systems of records

[[Page 13549]]

(SORs), updates, rewording, and technical changes to the system name, 
system location, categories of individuals covered by the system, 
categories of records in the system, purpose(s), retrievability, 
safeguards, retention and disposal, system manager(s) and address, 
notification procedures, record source categories, and exemptions 
claimed for one or more of FHFA-OIG's existing systems, and the 
creation of a new Privacy Act system of records (SOR).

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SUMMARY: In accordance with the Privacy Act of 1974, as amended and the 
Office of Management and Budget (OMB) Circular A-108 System of Records 
Notice template, FHFA-OIG gives notice of amendments and additions to 
the routine uses for FHFA-OIG's Privacy Act systems of records (SORs) 
and technical changes thereto, updates to system name, system location, 
categories of individuals covered by the system, categories of records 
in the system, purpose(s), retrievability, safeguards, retention and 
disposal, system manager(s) and address, notification procedures, 
record source categories, exemptions claimed for one or more of FHFA-
OIG's existing systems of record, and the creation of a new Privacy Act 
SOR for the Office of Counsel. The six existing SORs are being re-
published in their entirety to conform their formats to the Circular A-
108 SORN template. The amendments and additions to the existing systems 
and the new system are described in detail below.

DATES: Comments must be received on or before April 8, 2021. The 
amended and additional routine uses and the technical revisions to 
FHFA-OIG's existing SORs, and the new SOR, will become effective 
without further notice on April 19, 2021, unless comments received on 
or before that date result in revisions to this notice.

ADDRESSES: Submit comments to FHFA only once, identified by ``FHFA-OIG 
SORN,'' using any one of the following methods:
    <bullet> Email: <a href="/cdn-cgi/l/email-protection#1e527b71707f6c7a305a7b4e7f6d6f6b7f727b5e7876787f71777930797168"><span class="__cf_email__" data-cfemail="ca86afa5a4abb8aee48eaf9aabb9bbbfaba6af8aaca2acaba5a3ade4ada5bc">[email protected]</span></a>. Comments may be 
sent by email to Leonard DePasquale, FHFA-OIG Chief Counsel. Please 
include ``Comments/FHFA-OIG SORN'' in the subject line of the message. 
Comments will be made available for inspection upon written request.
    <bullet> Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by email 
to FHFA at <a href="/cdn-cgi/l/email-protection#3f735a50515e4d5b117b5a6f5e4c4e4a5e535a7f5957595e50565811585049"><span class="__cf_email__" data-cfemail="79351c1617180b1d573d1c29180a080c18151c391f111f1816101e571e160f">[email protected]</span></a> to ensure timely receipt by 
the agency. Please include ``Comments/FHFA-OIG SORN'' in the subject 
line of the message.
    <bullet> U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: Leonard DePasquale, Chief Counsel, Office of 
Inspector General, Federal Housing Finance Agency, 400 7th Street SW, 
Washington, DC 20219.
    <bullet> Courier/Hand Delivered Letters or Packages: For security 
reasons, courier/hand delivered letters or packages cannot be accepted.
    See SUPPLEMENTARY INFORMATION for additional information on posting 
of comments.

FOR FURTHER INFORMATION CONTACT: Leonard DePasquale, Chief Counsel, 
Office of Inspector General, Federal Housing Finance Agency, 400 7th 
Street SW, Washington, DC 20219, or at (202) 730-2830. Hearing impaired 
individuals may utilize the Federal Relay Service by dialing 1-800-877-
8339. A Communications Assistant will dial FHFA-OIG's number and relay 
the conversation between a standard (voice) telephone user and text 
telephone (TTY).

SUPPLEMENTARY INFORMATION: 

I. Comments

    Instructions: FHFA-OIG seeks public comments on the amended and 
additional routine uses and will take all comments into consideration. 
See 5 U.S.C. 552a(e)(4) and (11).
    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA-OIG website at http://www.fhfaoig.gov, and will include any personal information provided, 
such as name, address (mailing and email), and telephone numbers.

II. Background

    The Federal Housing Finance Regulatory Reform Act of 2008 (Reform 
Act), which was passed as Division A of the Housing and Economic 
Recovery Act of 2008 (HERA) abolished both the Federal Housing Finance 
Board (FHFB), an independent agency that oversaw the Federal Home Loan 
Banks (FHLBanks), and the Office of Federal Housing Enterprise 
Oversight (OFHEO), an office within the Department of Housing and Urban 
Development (HUD) that oversaw the ``safety and soundness'' of the 
Federal Home Loan Mortgage Corporation (Freddie Mac) and the Federal 
National Mortgage Association (Fannie Mae). See Public Law 110-289, 
sections 1301 and 1311, 122 Stat. 2654, 2794 and 2797 (codified at 12 
U.S.C. 4511 note); H.R. Rep. No. 110-142, at 95. The Reform Act 
established in place of the FHFB and OFHEO a new entity, the Federal 
Housing Finance Agency (FHFA), to regulate and supervise Fannie Mae, 
Freddie Mac, and the 12 FHLBanks. See Public Law 110-289, section 1101, 
122 Stat. 2654, 2661 (codified at 12 U.S.C. 4511).
    The Reform Act also requires the appointment of an Inspector 
General within FHFA, in accordance with section 3a of the Inspector 
General Act of 1978 (the IG Act). See Public Law 110-289, section 1105, 
122 Stat. 2668 (codified at 12 U.S.C. 4517(d)). FHFA-OIG is responsible 
for, among other things, conducting audits, investigations, and 
evaluations of FHFA's programs and operations; recommending policies 
that promote economy and efficiency in the administration of FHFA's 
programs and operations; and preventing and detecting fraud and abuse 
in FHFA's programs and operations. See IG Act, Public Law 95-452, 92 
Stat. 1101 (codified at 5 U.S.C. App.).
    FHFA-OIG began operations in October of 2010. Although FHFA's SORs 
covered many of FHFA-OIG's records, some of those records were unique 
to FHFA-OIG's work. As a result, on March 2, 2011, FHFA-OIG issued a 
Federal Register notice establishing five SORs (76 FR 11465). On 
November 1, 2013, FHFA-OIG issued another Federal Register notice 
adding a new SOR and amending and updating the existing SORs (78 FR 
65644). In the five years since the last update, FHFA-OIG's approach to 
implementing its mission has evolved and matured. To better reflect 
where our work is taking us and how we conduct our business some 
aspects of the earlier SORs should be amended.
    Certain updates, rewording, and technical changes are being made to 
one or more of the following sections of the existing SORs: System 
name, system location, categories of individuals covered by the system, 
categories of records in the system, purpose(s), routine uses, 
retrievability, safeguards, retention and disposal, system manager(s) 
and address, notification procedures, record source categories, and 
exemptions claimed for the system. In addition, several new routine 
uses are being added to enable FHFA-OIG to implement its mission under 
the IG Act more efficiently and to enhance transparency in reporting 
the results of our audits, evaluations, investigations, and other 
inquiries.
    During the course of updating its existing SORs, FHFA-OIG 
determined that records concerning hotline complaints and inquiries 
conducted by

[[Page 13550]]

FHFA-OIG's Office of Investigations are already housed in the Office of 
Investigations' two existing SORs--FHFA-OIG-2 and FHFA-OIG-3. Thus, 
with regard to these types of complaints and inquiries, the existing 
Hotline Database (FHFA-OIG-4) is superfluous. FHFA-OIG is making minor 
modifications to reflect that hotline complaints and inquiries 
undertaken by the Office of Investigations are already covered by the 
two existing SORs (FHFA-OIG-2 and FHFA-OIG-3).
    Rather than eliminating the existing Hotline Database SOR (FHFA-
OIG-4), FHFA-OIG is repurposing it to house records pertaining to non-
criminal administrative inquiries conducted by any FHFA-OIG operational 
division other than the Office of Investigations. FHFA-OIG has assigned 
responsibility for non-criminal administrative inquiries to its 
operational divisions and desires records pertaining to these matters 
to be stored in a SOR separate from any SOR that contains investigative 
records generated and/or collected by FHFA-OIG's Office of 
Investigations. Thus, to better align its SORs with its 
multidisciplinary approach to these inquiries, FHFA-OIG is designating 
the existing Hotline Database (FHFA-OIG-4) to store records pertaining 
to non-criminal administrative inquiries that are conducted by any 
FHFA-OIG operational division other than the Office of Investigations.
    Finally, a SOR is being added for FHFA-OIG's Freedom of Information 
Act (FOIA), Privacy Act (PA), and Freedom of Information Act/Privacy 
Act (FOPA) records. Although FHFA-OIG's FOIA, PA, and FOPA records are 
covered under FHFA's FOIA and PA SOR, FHFA-OIG has decided to adopt its 
own SOR for FOIA, PA, and FOPA records so that the routine uses for 
these records are aligned with the routine uses for FHFA-OIG's other 
SORs. Because documents FHFA-OIG produces in response to FOIA, PA, and 
FOPA requests are often records that are contained in FHFA-OIG's other 
SORs, it is more logical for FHFA-OIG's FOIA, PA, and FOPA routine uses 
to mirror those of the SORs from which these records may originate. 
Thus, the main reason FHFA-OIG is creating a SOR for its FOIA, PA, and 
FOPA records is to achieve this symbiosis. FHFA-OIG is also creating 
this SOR to make clear that some requests are processed under both the 
FOIA and PA. FHFA-OIG believes it is more appropriate that its SOR 
reflect this hybrid category of records (i.e., FOPA).
    Sections 552a(e)(4) and (11) of title 5, United States Code, 
require that an agency publish a notice of the establishment or 
revision of a SOR which affords the public a 30-day period in which to 
submit comments. To meet this requirement, FHFA-OIG's SORs are set 
forth in their entirety below. Further, a report of FHFA-OIG's 
intention to amend and supplement its routine uses, update other 
portions of its existing SORs, and add a new SOR has been submitted to 
the Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and to OMB, as required by the Privacy Act, 5 
U.S.C. 552a(r) and pursuant to section 7 of OMB Circular A-108, 
``Federal Agency Responsibilities for Review, Reporting, and 
Publication under the Privacy Act,'' dated December 23, 2016 (81 FR 
94424 (Dec. 23, 2016)).

III. Proposed Systems of Records

    The proposed changes to the existing SORs are described in detail 
below:
FHFA-OIG-1

SYSTEM NAME AND NUMBER:
    FHFA-OIG Audit Files Database (FHFA-OIG-1).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Deputy Inspector General for Audits, Office of Inspector General, 
Federal Housing Finance Agency, 400 7th Street SW, Washington, DC 
20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d) and 5 U.S.C. App. 3.

PURPOSE(S) OF THE SYSTEM:
    This system is maintained to enable Office of Audits' employees to 
access, share, restrict, or maintain information that has been 
collected and/or generated as part of an audit, as appropriate. 
Materials relating to an audit may or may not become part of the 
official audit file. The system also serves as a storage and filing 
system for working copies, drafts, and final versions of documents 
collected and/or generated by the Office of Audits in the performance 
of other official duties.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of and detailees to the Office of Audits and subjects or 
potential subjects of audit activities and individuals who may be, are, 
or have been witnesses, complainants, informants, subjects, or 
otherwise involved in circumstances pertaining or relating to official 
activities conducted by FHFA-OIG's Office of Audits.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Drafts and final documents of the following types: (1) Audit 
reports; (2) working papers, which may include copies of 
correspondence, evidence, subpoenas; and (3) other documents collected 
and/or generated by the Office of Audits during the course of official 
duties, including information from FHFA-OIG's other systems of records.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors, 
contractors, subcontractors, subject individuals, complainants, 
witnesses, and informants. Records in this system may have originated 
in other FHFA/FHFA-OIG systems of records and subsequently transferred 
to this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, when the information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto or is relevant to the recipient entity's law 
enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the

[[Page 13551]]

proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To an individual member of Congress or a member of his/her 
staff in response to an inquiry made at the request of the individual 
who is the subject of the record;
    (4) To another Federal agency, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations to (a) permit a decision as to access, 
amendment or correction of records to be made in consultation with or 
by that agency or entity, or (b) verify the identity of an individual 
or the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (5) To the Department of Justice, outside counsel retained by FHFA-
OIG, or another Federal agency's legal representative when seeking 
legal advice, including, but not limited to, whether to release 
information covered by the Freedom of Information (5 U.S.C. 552) and 
Privacy Acts (5 U.S.C. 552a) or when the Department of Justice or 
outside counsel retained by FHFA-OIG is representing FHFA-OIG or any 
FHFA-OIG employee in his or her official or individual capacity; or 
when FHFA-OIG is a party to litigation or settlement negotiations or 
has an interest in litigation or settlement negotiations being 
conducted by the Department of Justice or outside counsel retained by 
FHFA-OIG and FHFA-OIG has determined such information to be relevant 
and necessary to the litigation or settlement negotiations;
    (6) To another Federal Office of the Inspector General, law 
enforcement Task Force, or other Federal, state, local, foreign, 
territorial, or tribal unit of government, other public authorities, or 
self-regulatory organizations for the purpose of preventing and/or 
identifying fraud, waste, or abuse related to FHFA's programs or 
operations;
    (7) To the National Archives and Records Administration for use in 
records management inspections;
    (8) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm;
    (9) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (10) To any person or entity, either private or governmental, that 
FHFA-OIG has reason to believe possesses information regarding a matter 
within the jurisdiction of FHFA-OIG, to the extent deemed to be 
necessary by FHFA-OIG to elicit information or cooperation from the 
recipient for use in the performance of an authorized activity relevant 
to an FHFA-OIG audit, evaluation, investigation, or inquiry;
    (11) To the Equal Employment Opportunity Commission, Merit Systems 
Protection Board, Federal Labor Relations Authority, Office of Special 
Counsel, Office of Government Ethics (OGE), Office of Personnel 
Management, Government Accounting Office, Department of Justice, Office 
of Management and Budget, arbitrators, and any other Federal agencies 
or other entity responsible for conducting investigations, other 
inquiries, administrative actions, hearings, and/or settlement efforts 
relating to personnel, security clearance, security or suitability or 
other administrative grievances, complaints, claims, or appeals filed 
by an employee, or if needed in the performance of other authorized 
duties;
    (12) In situations involving an imminent danger of death or 
physical injury to an individual or individuals in danger;
    (13) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (14) To the public or to the media for release to the public when 
the matter under audit, review, evaluation, investigation, or inquiry 
has become public knowledge, or when the Inspector General determines 
that such disclosure is necessary either to preserve confidence in the 
integrity of FHFA-OIG's audit, review, evaluation, investigative, or 
inquiry processes or is necessary to demonstrate the accountability of 
FHFA-OIG employees, officers or individuals covered by the system, 
unless the Inspector General or his/her delegee determines, after 
consultation with counsel and the Senior Privacy Official, that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (15) To Congress, congressional committees, or the staffs thereof, 
once an FHFA-OIG report or management alert has become final and the 
Inspector General determines that its disclosure is necessary to 
fulfill the Inspector General's responsibilities under the Inspector 
General Act of 1978;
    (16) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (17) To a Federal agency or other entity which requires information 
relevant to a decision concerning the hiring, appointment, or retention 
of an employee or contractor; the assignment, detail, or deployment of 
an employee or contractor; the issuance, renewal, suspension, or 
revocation of an employee's or contractor's security clearance; the 
execution of a security or suitability investigation; the adjudication 
of liability; or coverage under FHFA-OIG's liability insurance policy;
    (18) To Federal agencies and other public authorities for use in 
records management inspections, reporting requirements, information 
collection, including but not limited to, General Services 
Administration (GSA) as part of GSA's responsibility to recommend 
improvements in records management practices and programs under 
authority of 44 U.S.C. 2904 and 2906, OGE, as part of the agency's 
reporting requirements set forth in 5 CFR 2638, Subpart F, and any 
other system, program, procedure or circumstance where such disclosure 
is mandated by Federal statute or regulation;
    (19) To victims of a crime in accordance with the Victims' Rights 
and Restitution Act of 1990 (34 U.S.C. 20141), to the extent 
appropriate;
    (20) To a Federal agency in connection with a pending or 
prospective administrative enforcement process or mechanism, including 
but not limited to a suspension, debarment, or suspended counterparty 
designation; and
    (21) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

[[Page 13552]]

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name of the auditor, support staff, 
subject of or witness to the subject matter involving the audit, unique 
audit number, or job code.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system will be retained in accordance with approved 
retention schedules, including: FHFA's Comprehensive Records Schedule 
Item 7 (N1-543-11-1, approved 01/11/2013), which provides the cut-off 
and disposition schedules for Inspector General records. Additional 
approved schedules may apply. Destruction of records shall occur in the 
manner(s) appropriate to the type of record, such as shredding of paper 
records and/or deletion of computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5 U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

HISTORY:
    The original version of this SORN was published in the Federal 
Register on March 2, 2011 (76 FR 11465). It was amended on November 1, 
2013 (78 FR 65644).
FHFA-OIG-2

SYSTEM NAME AND NUMBER:
    FHFA-OIG Investigative Files Database (FHFA-OIG-2).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Deputy Inspector General for Investigations, Office of Inspector 
General, Federal Housing Finance Agency, 400 7th Street SW, Washington, 
DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d) and 5 U.S.C. App. 3.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system of records is to maintain information 
relevant to complaints received by FHFA-OIG and/or collected and/or 
generated as part of investigations or inquiries conducted by or under 
the direction of the Office of Investigations or Hotline, as well as 
other information collected and/or generated during the course of the 
Office of Investigations' official duties.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of and detailees to the Office of Investigations, 
subjects or potential subjects of investigative activities and 
individuals who may be, are, or have been witnesses, complainants, 
informants, subjects, or otherwise involved in circumstances pertaining 
or relating to a complaint, investigation, or hotline or other inquiry 
conducted by FHFA-OIG's Office of Investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Reports of investigations or inquiries, which may include, but 
are not limited to, witness statements, affidavits, transcripts, police 
reports, photographs, documentation concerning requests and approval 
for consensual telephone and consensual non-telephone monitoring, the 
subject's prior criminal record, vehicle maintenance records, medical 
records, accident reports, insurance policies, police reports, and 
other exhibits and documents collected and/or generated as part of an 
investigation or inquiry; (2) status and disposition information 
concerning a complaint, investigation, or inquiry including prosecutive 
action and/or administrative action; (3) complaints or requests to 
investigate; (4) subpoenas and evidence obtained in response to a 
subpoena; (5) evidence logs; (6) pen registers; (7) correspondence; (8) 
records of seized money and/or property; (9) reports of laboratory 
examination, photographs, and evidentiary reports; (10) digital image 
files of physical evidence; (11) documents generated for purposes of 
FHFA-OIG's undercover activities; (12) documents pertaining to the 
identity of confidential informants; (13) grand jury material; (14) 
information or documents pertaining to weapons qualifications and/or 
use of force training; (15) information or documents pertaining or 
relating to the processing of hotline complaints by, or under the 
direction of, FHFA-OIG's Office of Investigations, including 
information from FHFA-OIG's other systems of records; and (16) other 
documents collected and/or generated by the Office of Investigations 
during the course of official duties, including, but not limited to, 
information from FHFA-OIG's other systems of records.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors,

[[Page 13553]]

contractors, subcontractors, subject individuals, complainants, 
witnesses, and informants. Records in this system may have originated 
in other FHFA/FHFA-OIG systems of records and subsequently transferred 
to this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, when the information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto or is relevant to the recipient entity's law 
enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To an individual member of Congress or a member of his/her 
staff in response to an inquiry made at the request of the individual 
who is the subject of the record;
    (4) To another Federal agency, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations to (a) permit a decision as to access, 
amendment or correction of records to be made in consultation with or 
by that agency or entity, or (b) verify the identity of an individual 
or the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (5) To the Department of Justice, outside counsel retained by FHFA-
OIG, or another Federal agency's legal representative when seeking 
legal advice including, but not limited to, whether to release 
information covered by the Freedom of Information (5 U.S.C. 552) and 
Privacy Acts (5 U.S.C. 552a), or the Department of Justice or outside 
counsel retained by FHFA-OIG is representing FHFA-OIG or any FHFA-OIG 
employee in his or her official or individual capacity; or when FHFA-
OIG is a party to litigation or settlement negotiations or has an 
interest in litigation or settlement negotiations being conducted by 
the Department of Justice or outside counsel retained by FHFA-OIG and 
FHFA-OIG has determined such information to be relevant and necessary 
to the litigation or settlement negotiations;
    (6) To another Federal Office of the Inspector General, law 
enforcement Task Force, or other Federal, state, local, foreign, 
territorial, or tribal units of government, other public authorities, 
or self-regulatory organizations for the purpose of preventing and/or 
identifying fraud, waste, or abuse related to FHFA's programs or 
operations;
    (7) To the National Archives and Records Administration for use in 
records management inspections;
    (8) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm;
    (9) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (10) To any person or entity, either private or governmental, that 
FHFA-OIG has reason to believe possesses information regarding a matter 
within the jurisdiction of FHFA-OIG, to the extent deemed to be 
necessary by FHFA-OIG to elicit information or cooperation from the 
recipient for use in the performance of an authorized activity relevant 
to an FHFA-OIG audit, evaluation, investigation, or inquiry;
    (11) To the Equal Employment Opportunity Commission, Merit Systems 
Protection Board, Federal Labor Relations Authority, Office of Special 
Counsel, Office of Government Ethics (OGE), Office of Personnel 
Management, Government Accounting Office, Department of Justice, Office 
of Management and Budget, arbitrators, and any other Federal agencies 
or other entity responsible for conducting investigations, other 
inquiries, administrative actions, hearings, and/or settlement efforts 
relating to personnel, security clearance, security or suitability or 
other administrative grievances, complaints, claims, or appeals filed 
by an employee, or if needed in the performance of other authorized 
duties;
    (12) In situations involving an imminent danger of death or 
physical injury to an individual or individuals in danger;
    (13) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (14) To the public or to the media for release to the public when 
the matter under audit, review, evaluation, investigation, or inquiry 
has become public knowledge, or when the Inspector General determines 
that such disclosure is necessary either to preserve confidence in the 
integrity of FHFA-OIG's audit, review, evaluation, investigative, or 
inquiry processes or is necessary to demonstrate the accountability of 
FHFA-OIG employees, officers or individuals covered by the system, 
unless the Inspector General or his/her delegee determines, after 
consultation with counsel and the Senior Privacy Official, that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (15) To Congress, congressional committees, or the staffs thereof, 
once an FHFA-OIG report or management alert has become final and the 
Inspector General determines that its disclosure is necessary to 
fulfill the Inspector General's responsibilities under the Inspector 
General Act of 1978;
    (16) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (17) To a Federal agency or other entity which requires information 
relevant to a decision concerning the hiring, appointment, or retention 
of an employee or contractor; the assignment, detail, or deployment of 
an employee or contractor; the issuance, renewal, suspension, or 
revocation of an employee's or contractor's security clearance; the 
execution of a security or

[[Page 13554]]

suitability investigation; the adjudication of liability; or coverage 
under FHFA-OIG's liability insurance policy;
    (18) To Federal agencies and other public authorities for use in 
records management inspections, reporting requirements, information 
collection, including but not limited to, General Services 
Administration (GSA) as part of GSA's responsibility to recommend 
improvements in records management practices and programs under 
authority of 44 U.S.C. 2904 and 2906, OGE, as part of the agency's 
reporting requirements set forth in 5 CFR 2638, Subpart F, and any 
other system, program, procedure or circumstance where such disclosure 
is mandated by Federal statute or regulation;
    (19) To victims of a crime in accordance with the Victims' Rights 
and Restitution Act of 1990 (34 U.S.C. 20141), to the extent 
appropriate;
    (20) To a Federal agency in connection with a pending or 
prospective administrative enforcement process or mechanism, including 
but not limited to a suspension, debarment, or suspended counterparty 
designation; and
    (21) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, Social Security Number, and/or case 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA's Comprehensive Records Schedule Item 7 (N1-543-11-1, approved 
01/11/2013), which provides the cut-off and disposition schedules for 
Inspector General records. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5 U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

HISTORY:
    The original version of this SORN was published in the Federal 
Register on March 2, 2011 (76 FR 11465). It was amended on November 1, 
2013 (78 FR 65644).
FHFA-OIG-3

SYSTEM NAME AND NUMBER:
    FHFA-OIG Investigative Document Repository MIS Database (FHFA-OIG-
3).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Deputy Inspector General for Investigations, Office of Inspector 
General, Federal Housing Finance Agency, 400 7th Street SW, Washington, 
DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 
U.S.C.4517(d) and 5 U.S.C. App. 3.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system of records is to enable Office of 
Investigations' employees to access, share, restrict, or maintain 
information that has been collected and/or generated during the course 
of an investigation or inquiry, as appropriate. Materials relating to 
an investigation or inquiry may or may not become part of the official 
case file. The system also serves as a storage and filing system for 
working copies, drafts, and final versions of documents collected and/
or generated by the Office of Investigations in the performance of 
other official duties.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of and detailees to the Office of Investigations, 
subjects or potential subjects of investigative activities and 
individuals who may be, are, or have been witnesses, complainants, 
informants, subjects, or otherwise involved in circumstances pertaining 
or relating to a complaint, investigation, or hotline or other inquiry 
conducted by FHFA-OIG's Office of Investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Working copies, drafts, and final documents that the Office of 
Investigations is considering or using, or has collected and/or 
generated while an investigation or inquiry is in progress including 
but not limited to: (1) Reports of investigations or inquiries, which 
may include, but are not limited to, witness statements, affidavits,

[[Page 13555]]

transcripts, police reports, photographs, documentation concerning 
requests and approval for consensual telephone and consensual non-
telephone monitoring, the subject's prior criminal record, vehicle 
maintenance records, medical records, accident reports, insurance 
policies, police reports, and other exhibits and documents collected 
and/or generated as part of an investigation or inquiry; (2) status and 
disposition information concerning a complaint, investigation, or 
inquiry including prosecutive action and/or administrative action; (3) 
complaints or requests to investigate; (4) subpoenas and evidence 
obtained in response to a subpoena; (5) evidence logs; (6) pen 
registers; (7) correspondence; (8) records of seized money and/or 
property; (9) reports of laboratory examination, photographs, and 
evidentiary reports; (10) digital image files of physical evidence; 
(11) documents generated for purposes of FHFA-OIG's undercover 
activities; (12) documents pertaining to the identity of confidential 
informants; (13) grand jury materials; (14) information or documents 
pertaining or relating to the processing of hotline complaints by, or 
under the direction of, FHFA-OIG's Office of Investigations, including 
information from FHFA-OIG's other systems of records; and (15) any 
other documents collected and/or generated by the Office of 
Investigations during the course of official duties, including but not 
limited to, information from FHFA-OIG's other systems of records, 
quality assurance reviews, A-123, peer reviews, training documents.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors, 
contractors, subcontractors, subject individuals, complainants, 
witnesses, and informants. Records in this system may have originated 
in other FHFA/FHFA-OIG systems of records and subsequently transferred 
to this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, when the information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto or is relevant to the recipient entity's law 
enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To an individual member of Congress or a member of his/her 
staff in response to an inquiry made at the request of the individual 
who is the subject of the record;
    (4) To another Federal agency, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations to (a) permit a decision as to access, 
amendment or correction of records to be made in consultation with or 
by that agency or entity, or (b) verify the identity of an individual 
or the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (5) To the Department of Justice, outside counsel retained by FHFA-
OIG, or another Federal agency's legal representative when seeking 
legal advice including, but not limited to, whether to release 
information covered by the Freedom of Information (5 U.S.C. 552) and 
Privacy Acts (5 U.S.C. 552a), or the Department of Justice or outside 
counsel retained by FHFA-OIG is representing FHFA-OIG or any FHFA-OIG 
employee in his or her official or individual capacity; or when FHFA-
OIG is a party to litigation or settlement negotiations or has an 
interest in litigation or settlement negotiations being conducted by 
the Department of Justice or outside counsel retained by FHFA-OIG and 
FHFA-OIG has determined such information to be relevant and necessary 
to the litigation or settlement negotiations;
    (6) To another Federal Office of the Inspector General, law 
enforcement Task Force, or other Federal, state, local, foreign, 
territorial, or tribal units of government, other public authorities, 
or self-regulatory organizations for the purpose of preventing and/or 
identifying fraud, waste, or abuse related to FHFA's programs or 
operations;
    (7) To the National Archives and Records Administration for use in 
records management inspections;
    (8) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm;
    (9) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (10) To any person or entity, either private or governmental, that 
FHFA-OIG has reason to believe possesses information regarding a matter 
within the jurisdiction of FHFA-OIG, to the extent deemed to be 
necessary by FHFA-OIG to elicit information or cooperation from the 
recipient for use in the performance of an authorized activity relevant 
to an FHFA-OIG audit, evaluation, investigation, or inquiry;
    (11) To the Equal Employment Opportunity Commission, Merit Systems 
Protection Board, Federal Labor Relations Authority, Office of Special 
Counsel, Office of Government Ethics (OGE), Office of Personnel 
Management, Government Accounting Office, Department of Justice, Office 
of Management and Budget, arbitrators, and any other Federal agencies 
or other entity responsible for conducting investigations, other 
inquiries, administrative actions, hearings, and/or settlement efforts 
relating to personnel, security clearance, security or suitability or 
other administrative grievances, complaints, claims, or appeals filed 
by an employee, or if needed in the performance of other authorized 
duties;
    (12) In situations involving an imminent danger of death or 
physical

[[Page 13556]]

injury to an individual or individuals in danger;
    (13) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (14) To the public or to the media for release to the public when 
the matter under audit, review, evaluation, investigation, or inquiry 
has become public knowledge, or when the Inspector General determines 
that such disclosure is necessary either to preserve confidence in the 
integrity of FHFA-OIG's audit, review, evaluation, investigative, or 
inquiry processes or is necessary to demonstrate the accountability of 
FHFA-OIG employees, officers or individuals covered by the system, 
unless the Inspector General or his/her delegee determines, after 
consultation with counsel and the Senior Privacy Official, that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (15) To Congress, congressional committees, or the staffs thereof, 
once an FHFA-OIG report or management alert has become final and the 
Inspector General determines that its disclosure is necessary to 
fulfill the Inspector General's responsibilities under the Inspector 
General Act of 1978;
    (16) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (17) To a Federal agency or other entity which requires information 
relevant to a decision concerning the hiring, appointment, or retention 
of an employee or contractor; the assignment, detail, or deployment of 
an employee or contractor; the issuance, renewal, suspension, or 
revocation of an employee's or contractor's security clearance; the 
execution of a security or suitability investigation; the adjudication 
of liability; or coverage under FHFA-OIG's liability insurance policy;
    (18) To Federal agencies and other public authorities for use in 
records management inspections, reporting requirements, information 
collection, including but not limited to, General Services 
Administration (GSA) as part of GSA's responsibility to recommend 
improvements in records management practices and programs under 
authority of 44 U.S.C. 2904 and 2906, OGE, as part of the agency's 
reporting requirements set forth in 5 CFR 2638, Subpart F, and any 
other system, program, procedure or circumstance where such disclosure 
is mandated by Federal statute or regulation;
    (19) To victims of a crime in accordance with the Victims' Rights 
and Restitution Act of 1990 (34 U.S.C. 20141), to the extent 
appropriate;
    (20) To a Federal agency in connection with a pending or 
prospective administrative enforcement process or mechanism, including 
but not limited to a suspension, debarment, or suspended counterparty 
designation; and
    (21) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, Social Security Number, and/or case 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA's Comprehensive Records Schedule Item 7(N1-543-11-1, approved 
01/11/2013), which provides the cut-off and disposition schedules for 
Inspector General records. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5 U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

HISTORY:
    The original version of this SORN was published in the Federal 
Register on March 2, 2011 (76 FR 11465). It was amended on November 1, 
2013 (78 FR 65644).
FHFA-OIG-4

SYSTEM NAME AND NUMBER:
    FHFA-OIG Non-Criminal Administrative Inquiries Database (FHFA-OIG-
4).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Deputy Inspector General for Compliance and Special Projects, 
Office of Inspector General, Federal Housing Finance Agency, 400 7th 
Street SW, Washington, DC 20219.

[[Page 13557]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d) and 5 U.S.C. App. 3.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to segregate records collected and/or 
generated during the course of a non-criminal administrative inquiry 
conducted by employees of one or more of FHFA-OIG's operational 
divisions from investigations or inquiries conducted by employees of 
the Office of Investigations and to enable employees of those 
operational divisions to access, share, restrict, or maintain 
information that has been collected and/or generated as part of a non-
criminal administrative inquiry, as appropriate. The system also serves 
as a storage and filing system for working copies, drafts, and final 
versions of documents collected and/or generated by employees of one or 
more of FHFA-OIG's operational divisions, other than the Office of 
Investigations, in the performance of other official duties involving 
non-criminal administrative inquiries.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of and detailees to any FHFA-OIG operational division 
other than the Office of Investigations who are assigned to work on a 
non-criminal administrative inquiry, individuals who may be, are, or 
have been witnesses, complainants, informants, subjects, or otherwise 
involved in circumstances pertaining or relating to a non-criminal 
administrative inquiry conducted by any FHFA-OIG operational division 
other than the Office of Investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Working copies, drafts, and final documents that any FHFA-OIG 
operational division other than the Office of Investigations is 
considering or using, or has collected and/or generated as part of a 
non-criminal administrative inquiry, including but not limited to: (1) 
Reports of administrative inquiries pertaining to non-criminal hotline 
complaints and/or other non-criminal matters; (2) records of interviews 
and other verbal communications; (3) memos reflecting analysis of facts 
and law; (4) other documents collected and/or generated by any FHFA-OIG 
operational division employee, other than those assigned to the Office 
of Investigations, during the course of official duties pertaining to 
non-criminal administrative inquiries, including information included 
in FHFA-OIG's other systems of records. In addition, the system will 
include basic data about the non-criminal administrative inquiries 
themselves, including inquiry name, inquiry number, relevant dates and 
status.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors, 
contractors, subcontractors, subject individuals, complainants, 
witnesses, and informants. Records in this system may have originated 
in other FHFA/FHFA-OIG systems of records and subsequently transferred 
to this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, when the information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto or is relevant to the recipient entity's law 
enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To an individual member of Congress or a member of his/her 
staff in response to an inquiry made at the request of the individual 
who is the subject of the record;
    (4) To another Federal agency, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations to (a) permit a decision as to access, 
amendment or correction of records to be made in consultation with or 
by that agency or entity, or (b) verify the identity of an individual 
or the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (5) To the Department of Justice, outside counsel retained by FHFA-
OIG, or another Federal agency's legal representative when seeking 
legal advice including, but not limited to, whether to release 
information covered by the Freedom of Information (5 U.S.C. 552) and 
Privacy Acts (5 U.S.C. 552a), or the Department of Justice or outside 
counsel retained by FHFA-OIG is representing FHFA-OIG or any FHFA-OIG 
employee in his or her official or individual capacity; or when FHFA-
OIG is a party to litigation or settlement negotiations or has an 
interest in litigation or settlement negotiations being conducted by 
the Department of Justice or outside counsel retained by FHFA-OIG and 
FHFA-OIG has determined such information to be relevant and necessary 
to the litigation or settlement negotiations;
    (6) To another Federal Office of the Inspector General, law 
enforcement Task Force, or other Federal, state, local, foreign, 
territorial, or tribal units of government, other public authorities, 
or self-regulatory organizations for the purpose of preventing and/or 
identifying fraud, waste, or abuse related to FHFA's programs or 
operations;
    (7) To the National Archives and Records Administration for use in 
records management inspections;
    (8) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm;
    (9) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

[[Page 13558]]

    (10) To any person or entity, either private or governmental, that 
FHFA-OIG has reason to believe possesses information regarding a matter 
within the jurisdiction of FHFA-OIG, to the extent deemed to be 
necessary by FHFA-OIG to elicit information or cooperation from the 
recipient for use in the performance of an authorized activity relevant 
to an FHFA-OIG audit, evaluation, investigation, or inquiry;
    (11) To the Equal Employment Opportunity Commission, Merit Systems 
Protection Board, Federal Labor Relations Authority, Office of Special 
Counsel, Office of Government Ethics (OGE), Office of Personnel 
Management, Government Accounting Office, Department of Justice, Office 
of Management and Budget, arbitrators, and any other Federal agencies 
or other entity responsible for conducting investigations, other 
inquiries, administrative actions, hearings, and/or settlement efforts 
relating to personnel, security clearance, security or suitability or 
other administrative grievances, complaints, claims, or appeals filed 
by an employee, or if needed in the performance of other authorized 
duties;
    (12) In situations involving an imminent danger of death or 
physical injury to an individual or individuals in danger;
    (13) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (14) To the public or to the media for release to the public when 
the matter under audit, review, evaluation, investigation, or inquiry 
has become public knowledge, or when the Inspector General determines 
that such disclosure is necessary either to preserve confidence in the 
integrity of FHFA-OIG's audit, review, evaluation, investigative, or 
inquiry processes or is necessary to demonstrate the accountability of 
FHFA-OIG employees, officers or individuals covered by the system, 
unless the Inspector General or his/her delegee determines, after 
consultation with counsel and the Senior Privacy Official, that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (15) To Congress, congressional committees, or the staffs thereof, 
once an FHFA-OIG report or management alert has become final and the 
Inspector General determines that its disclosure is necessary to 
fulfill the Inspector General's responsibilities under the Inspector 
General Act of 1978;
    (16) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (17) To a Federal agency or other entity which requires information 
relevant to a decision concerning the hiring, appointment, or retention 
of an employee or contractor; the assignment, detail, or deployment of 
an employee or contractor; the issuance, renewal, suspension, or 
revocation of an employee's or contractor's security clearance; the 
execution of a security or suitability investigation; the adjudication 
of liability; or coverage under FHFA-OIG's liability insurance policy;
    (18) To Federal agencies and other public authorities for use in 
records management inspections, reporting requirements, information 
collection, including but not limited to, General Services 
Administration (GSA) as part of GSA's responsibility to recommend 
improvements in records management practices and programs under 
authority of 44 U.S.C. 2904 and 2906, OGE, as part of the agency's 
reporting requirements set forth in 5 CFR 2638, Subpart F, and any 
other system, program, procedure or circumstance where such disclosure 
is mandated by Federal statute or regulation;
    (19) To victims of a crime in accordance with the Victims' Rights 
and Restitution Act of 1990 (34 U.S.C. 20141), to the extent 
appropriate;
    (20) To a Federal agency in connection with a pending or 
prospective administrative enforcement process or mechanism, including 
but not limited to a suspension, debarment, or suspended counterparty 
designation; and
    (21) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name of the employee assigned to the non-
criminal administrative inquiry, support staff, name of the 
complainant, witness, subject of the non-criminal administrative 
inquiry, unique inquiry number, or job code.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA's Comprehensive Records Schedule Item 7 (N1-543-11-1, approved 
01/11/2013), which provides the cut-off and disposition schedules for 
Inspector General records. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5

[[Page 13559]]

U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

HISTORY:
    The original version of this SORN was published in the Federal 
Register on March 2, 2011 (76 FR 11465). It was amended on November 1, 
2013 (78 FR 65644).
FHFA-OIG-5

SYSTEM NAME AND NUMBER:
    FHFA-OIG Correspondence Database (FHFA-OIG-5).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Executive Office, Office of Inspector General, Federal Housing 
Finance Agency, 400 7th Street SW, Washington, DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d) and 5 U.S.C. App. 3.

PURPOSE(S) OF THE SYSTEM:
    This system consists of correspondence received by FHFA-OIG from 
individuals and their representatives, oversight committees, and others 
who conduct business with FHFA-OIG and the responses thereto; it serves 
as a record of in-coming correspondence and the steps taken to respond 
thereto.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Correspondents; (2) persons upon whose behalf correspondence 
was initiated; and (3) FHFA-OIG personnel responding to correspondents 
or their representatives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Correspondence received by FHFA-OIG and responses generated 
thereto; and (2) records used to respond to incoming correspondence, 
including information included in FHFA-OIG's other systems of records.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors, 
contractors, subcontractors, subject individuals, complainants, 
witnesses, and informants. Records in this system may have originated 
in other FHFA/FHFA-OIG systems of records and subsequently transferred 
to this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, when the information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto or is relevant to the recipient entity's law 
enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To an individual member of Congress or a member of his/her 
staff in response to an inquiry made at the request of the individual 
who is the subject of the record;
    (4) To another Federal agency, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations to (a) permit a decision as to access, 
amendment or correction of records to be made in consultation with or 
by that agency or entity, or (b) verify the identity of an individual 
or the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (5) To the Department of Justice, outside counsel retained by FHFA-
OIG, or another Federal agency's legal representative when seeking 
legal advice including, but not limited to, whether to release 
information covered by the Freedom of Information (5 U.S.C. 552) and 
Privacy Acts (5 U.S.C. 552a), or the Department of Justice or outside 
counsel retained by FHFA-OIG is representing FHFA-OIG or any FHFA-OIG 
employee in his or her official or individual capacity; or when FHFA-
OIG is a party to litigation or settlement negotiations or has an 
interest in litigation or settlement negotiations being conducted by 
the Department of Justice or outside counsel retained by FHFA-OIG and 
FHFA-OIG has determined such information to be relevant and necessary 
to the litigation or settlement negotiations;
    (6) To another Federal Office of the Inspector General, law 
enforcement Task Force, or other Federal, state, local, foreign, 
territorial, or tribal units of government, other public authorities, 
or self-regulatory organizations for the purpose of preventing and/or 
identifying fraud, waste, or abuse related to FHFA's programs or 
operations;
    (7) To the National Archives and Records Administration for use in 
records management inspections;
    (8) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm;
    (9) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (10) To any person or entity, either private or governmental, that 
FHFA-OIG has reason to believe possesses information regarding a matter 
within the jurisdiction of FHFA-OIG, to the extent deemed to be 
necessary by FHFA-OIG to elicit information or cooperation from the 
recipient for use in the performance of an authorized activity relevant 
to an FHFA-OIG audit, evaluation, investigation, or inquiry;

[[Page 13560]]

    (11) To the Equal Employment Opportunity Commission, Merit Systems 
Protection Board, Federal Labor Relations Authority, Office of Special 
Counsel, Office of Government Ethics (OGE), Office of Personnel 
Management, Government Accounting Office, Department of Justice, Office 
of Management and Budget, arbitrators, and any other Federal agencies 
or other entity responsible for conducting investigations, other 
inquiries, administrative actions, hearings, and/or settlement efforts 
relating to personnel, security clearance, security or suitability or 
other administrative grievances, complaints, claims, or appeals filed 
by an employee, or if needed in the performance of other authorized 
duties;
    (12) In situations involving an imminent danger of death or 
physical injury to an individual or individuals in danger;
    (13) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (14) To the public or to the media for release to the public when 
the matter under audit, review, evaluation, investigation, or inquiry 
has become public knowledge, or when the Inspector General determines 
that such disclosure is necessary either to preserve confidence in the 
integrity of FHFA-OIG's audit, review, evaluation, investigative, or 
inquiry processes or is necessary to demonstrate the accountability of 
FHFA-OIG employees, officers or individuals covered by the system, 
unless the Inspector General or his/her delegee determines, after 
consultation with counsel and the Senior Privacy Official, that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (15) To Congress, congressional committees, or the staffs thereof, 
once an FHFA-OIG report or management alert has become final and the 
Inspector General determines that its disclosure is necessary to 
fulfill the Inspector General's responsibilities under the Inspector 
General Act of 1978;
    (16) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (17) To a Federal agency or other entity which requires information 
relevant to a decision concerning the hiring, appointment, or retention 
of an employee or contractor; the assignment, detail, or deployment of 
an employee or contractor; the issuance, renewal, suspension, or 
revocation of an employee's or contractor's security clearance; the 
execution of a security or suitability investigation; the adjudication 
of liability; or coverage under FHFA-OIG's liability insurance policy;
    (18) To Federal agencies and other public authorities for use in 
records management inspections, reporting requirements, information 
collection, including but not limited to, General Services 
Administration (GSA) as part of GSA's responsibility to recommend 
improvements in records management practices and programs under 
authority of 44 U.S.C. 2904 and 2906, OGE, as part of the agency's 
reporting requirements set forth in 5 CFR 2638, Subpart F, and any 
other system, program, procedure or circumstance where such disclosure 
is mandated by Federal statute or regulation;
    (19) To victims of a crime in accordance with the Victims' Rights 
and Restitution Act of 1990 (34 U.S.C. 20141), to the extent 
appropriate;
    (20) To a Federal agency in connection with a pending or 
prospective administrative enforcement process or mechanism, including 
but not limited to a suspension, debarment, or suspended counterparty 
designation; and
    (21) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name of the correspondent and/or name of 
the individual(s) to whom the record applies.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA's Comprehensive Records Schedule Item 7 (N1-543-11-1, approved 
01/11/2013), which provides the retention and disposition schedules for 
Inspector General records. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5 U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

HISTORY:
    The original version of this SORN was published in the Federal 
Register on March 2, 2011 (76 FR 11465). It was amended on November 1, 
2013 (78 FR 65644).

[[Page 13561]]

FHFA-OIG-6

SYSTEM NAME AND NUMBER:
    FHFA-OIG Evaluations Files Database (FHFA-OIG-6).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Deputy Inspector General for Evaluations, Office of Inspector 
General, Federal Housing Finance Agency, 400 7th Street SW, Washington, 
DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d) and 5 U.S.C. App. 3.

PURPOSE(S) OF THE SYSTEM:
    This system is maintained to enable Office of Evaluations' 
employees to access, share, restrict, or maintain information that has 
been collected and/or generated as part of an evaluation, as 
appropriate. Materials relating to an evaluation may or may not become 
part of the official evaluation file. The system also serves as a 
storage and filing system for working copies, drafts, and final 
versions of documents collected and/or generated by the Office of 
Evaluations in the performance of other official duties.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of and detailees to the Office of Evaluations and 
subjects or potential subjects of evaluation activities, and 
individuals who may be, are, or have been witnesses, complainants, 
informants, subjects, or otherwise involved in circumstances pertaining 
or relating to an evaluation conducted by FHFA-OIG's Office of 
Evaluations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Drafts and final documents of the following types: (1) Evaluation 
reports, white papers, and other reports or studies; (2) working 
papers, which may include copies of correspondence, evidence, 
subpoenas, responses to evidence requests, memoranda of interviews 
conducted, statistical tables; and (3) other documents collected and/or 
generated by the Office of Evaluations during the course of official 
duties, including information in FHFA-OIG's other systems of records.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors, 
contractors, subcontractors, subject individuals, complainants, 
witnesses, and informants. Records in this system may have originated 
in other FHFA/FHFA-OIG systems of records and subsequently transferred 
to this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, when the information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto or is relevant to the recipient entity's law 
enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To an individual member of Congress or a member of his/her 
staff in response to an inquiry made at the request of the individual 
who is the subject of the record;
    (4) To another Federal agency, state, local, foreign, territorial, 
tribal units of government, other public authorities, or self-
regulatory organizations to (a) permit a decision as to access, 
amendment or correction of records to be made in consultation with or 
by that agency or entity, or (b) verify the identity of an individual 
or the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (5) To the Department of Justice, outside counsel retained by FHFA-
OIG, or another Federal agency's legal representative when seeking 
legal advice, including, but not limited to, whether to release 
information covered by the Freedom of Information (5 U.S.C. 552) and 
Privacy Acts (5 U.S.C. 552a) or when the Department of Justice or 
outside counsel retained by FHFA-OIG is representing FHFA-OIG or any 
FHFA-OIG employee in his or her official or individual capacity; or 
when FHFA-OIG is a party to litigation or settlement negotiations or 
has an interest in litigation or settlement negotiations being 
conducted by the Department of Justice or outside counsel retained by 
FHFA-OIG and FHFA-OIG has determined such information to be relevant 
and necessary to the litigation or settlement negotiations;
    (6) To another Federal Office of the Inspector General, law 
enforcement Task Force, or other Federal, state, local, foreign, 
territorial, or tribal units of government, other public authorities, 
or self-regulatory organizations for the purpose of preventing and/or 
identifying fraud, waste, or abuse related to FHFA's programs or 
operations;
    (7) To the National Archives and Records Administration for use in 
records management inspections;
    (8) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm;
    (9) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (10) To any person or entity, either private or governmental, that 
FHFA-OIG has reason to believe possesses information regarding a matter 
within the jurisdiction of FHFA-OIG, to the extent deemed to be 
necessary to elicit

[[Page 13562]]

information or cooperation from the recipient for use in the 
performance of an authorized activity relevant to an FHFA-OIG audit, 
evaluation, investigation, or inquiry;
    (11) To the Equal Employment Opportunity Commission, Merit Systems 
Protection Board, Federal Labor Relations Authority, Office of Special 
Counsel, Office of Government Ethics (OGE), Office of Personnel 
Management, Government Accounting Office, Department of Justice, Office 
of Management and Budget, arbitrators, and any other Federal agencies 
or other entity responsible for conducting investigations, other 
inquiries, administrative actions, hearings, and/or settlement efforts 
relating to personnel, security clearance, security or suitability or 
other administrative grievances, complaints, claims, or appeals filed 
by an employee, or if needed in the performance of other authorized 
duties;
    (12) In situations involving an imminent danger of death or 
physical injury to an individual or individuals in danger;
    (13) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (14) To the public or to the media for release to the public when 
the matter under audit, review, evaluation, investigation, or inquiry 
has become public knowledge, or when the Inspector General determines 
that such disclosure is necessary either to preserve confidence in the 
integrity of FHFA-OIG's audit, review, evaluation, investigative, or 
inquiry processes or is necessary to demonstrate the accountability of 
FHFA-OIG employees, officers or individuals covered by the system, 
unless the Inspector General or his/her delegee determines, after 
consultation with counsel and the Senior Privacy Official, that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy;
    (15) To Congress, congressional committees, or the staffs thereof, 
once an FHFA-OIG report or management alert has become final and the 
Inspector General determines that its disclosure is necessary to 
fulfill the Inspector General's responsibilities under the Inspector 
General Act of 1978;
    (16) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (17) To a Federal agency or other entity which requires information 
relevant to a decision concerning the hiring, appointment, or retention 
of an employee or contractor; the assignment, detail, or deployment of 
an employee or contractor; the issuance, renewal, suspension, or 
revocation of an employee's or contractor's security clearance; the 
execution of a security or suitability investigation; the adjudication 
of liability; or coverage under FHFA-OIG's liability insurance policy;
    (18) To Federal agencies and other public authorities for use in 
records management inspections, reporting requirements, information 
collection, including but not limited to, General Services 
Administration (GSA) as part of GSA's responsibility to recommend 
improvements in records management practices and programs under 
authority of 44 U.S.C. 2904 and 2906, OGE, as part of the agency's 
reporting requirements set forth in 5 CFR 2638, Subpart F, and any 
other system, program, procedure or circumstance where such disclosure 
is mandated by Federal statute or regulation;
    (19) To victims of a crime in accordance with the Victims' Rights 
and Restitution Act of 1990 (34 U.S.C. 20141), to the extent 
appropriate;
    (20) To a Federal agency in connection with a pending or 
prospective administrative enforcement process or mechanism, including 
but not limited to a suspension, debarment, or suspended counterparty 
designation; and
    (21) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name of the evaluator, support staff, 
subject of or witnesses to the evaluation, unique evaluation number, or 
job code.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA's Comprehensive Records Schedule Item 7 (N1-543-11-1, approved 
01/11/2013), which provides the cut-off and disposition schedules for 
Inspector General records. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5 U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

[[Page 13563]]

HISTORY:
    The original version of this SORN was published in the Federal 
Register on November 1, 2013 (78 FR 65644).
FHFA-OIG-7

SYSTEM NAME AND NUMBER:
    FHFA-OIG Freedom of Information Act (FOIA), Privacy Act (PA), and 
FOIA/PA (FOPA) Records (FHFA- OIG-7).

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    FHFA-OIG, 400 7th Street SW, Washington, DC 20219, and any 
alternate work site utilized by FHFA-OIG employees or by individuals 
assisting such employees.

SYSTEM MANAGER(S):
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 400 7th Street SW, Washington, DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d), 5 U.S.C. App. 3, the Freedom of Information Act (5 U.S.C. 
552), the Privacy Act of 1974 (5 U.S.C. 552a), and 12 CFR parts 1202 
and 1204.

PURPOSE(S) OF THE SYSTEM:
    The records are collected, used, maintained, and disseminated to 
process FOIA, PA, and FOPA requests and administrative appeals and/or 
administrative appeals of final determinations on such requests. The 
records are also used to prepare reports to the Office of Management 
and Budget, the Department of Justice, and Congress as required by the 
FOIA or PA; to participate in litigation arising from FHFA-OIG's 
decisions and determinations on FOIA, PA, and FOPA requests and 
administrative appeals, and any other matters relating or pertaining to 
FOIA, PA, or FOPA requests and/or administrative appeals of final 
determinations on such requests.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have submitted requests for information pursuant to 
the FOIA; individuals who have submitted requests for records about 
themselves under the provisions of the PA; individuals who have 
submitted a hybrid request for information under the FOIA and for 
information about themselves under the PA (FOPA); attorneys or other 
individuals authorized to represent and/or receive information on 
behalf of a FOIA, PA, or FOPA requester or individual filing an 
administrative appeal regarding such requests; individuals whose 
requests, appeals or other records have been referred to FHFA-OIG by 
other agencies; individuals who have been asked to consult as part of 
the FOIA (b)(4) exemption process; individuals filing an administrative 
appeal of a denial, in whole or part, of any such requests; individuals 
filing a civil action in federal court of a denial, in whole or part, 
of any such requests; employees of and detailees to the Office of 
Counsel who process and/or respond to FOIA, PA, FOPA requests or 
administrative appeals; and any other individual otherwise involved in 
circumstances pertaining or relating to the processing of a FOIA, PA, 
or FOPA request or administrative appeal.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records submitted, created, retrieved and/or compiled in response 
to FOIA, PA, and FOPA requests and/or administrative appeals of final 
determinations on such requests, including original requests and 
administrative appeals; responses to requests and administrative 
appeals including but not limited to acknowledgement letters, fee 
estimations, waivers, and other fee issues, requests for expedited 
review, verifications of identification, final determination letters, 
and copies of responsive records; internal memoranda, analyses, notes, 
and other records concerning the applicability of exemptions, 
exceptions, or other issues concerning FOIA, PA, FOPA determinations; 
emails or other correspondence between or among employees who process 
and/or respond to FOIA, PA, and FOPA requests or administrative 
appeals; emails or other correspondence between or among employees who 
process and/or respond to FOIA, PA, and FOPA requests or administrative 
appeals and other individuals associated with the FOIA, PA, and FOPA 
process, including, but not limited to: Requesters, operational 
division staff members, employees of referring agencies, individuals 
with whom consultation is undertaken, representatives or attorneys; 
memoranda to or from other federal agencies having a substantial 
interest in the determination of the request; civil actions filed in 
federal court of a denial, in whole or part, of any such requests; and 
any other records submitted, created, retrieved and/or compiled during 
the course of performing official duties relating or pertaining to 
FOIA, PA, or FOPA requests and/or administrative appeals of final 
determinations on such requests, including information contained FHFA-
OIG's other systems of records.
    The records may contain personal information submitted, created, 
retrieved and/or compiled in response to FOIA, PA, FOPA requests and/or 
administrative appeals of a final determination on such requests 
including, but not limited to: Names, property and email addresses, 
phone numbers, loan information, tracking numbers, identity 
verification information including birth places and dates, or other 
personal identifying information supplied by individuals making FOIA, 
PA, or FOPA requests. These records may contain inquiries and requests 
regarding any of FHFA-OIG's other systems of records subject to the 
FOIA and PA, and information about individuals from any of these other 
systems may become part of this system of records.

RECORD SOURCE CATEGORIES:
    The OIG collects information from a variety of sources, including 
FHFA, FHFA's regulated entities, current and former employees of FHFA, 
other federal agencies/regulators, law enforcement agencies, vendors, 
contractors, subcontractors, subject individuals, complainants, 
witnesses, informants, and persons requesting agency records under the 
FOIA and the Privacy Act. Records in this system may have originated in 
other FHFA/FHFA-OIG systems of records and subsequently transferred to 
this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be disclosed:
    (1) To appropriate Federal, state, local, and foreign authorities 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, when the information indicates a violation or potential 
violation of law, whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto or is relevant to 
the recipient entity's law enforcement responsibilities;
    (2) To a court, magistrate, grand jury, administrative tribunal, or 
adjudicative body in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a

[[Page 13564]]

subpoena, or in connection with criminal law proceedings, including 
plea agreements, when OIG is a party or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary;
    (3) To a member of Congress or a member of his/her staff in 
response to an inquiry made at the request of the individual who is the 
subject of the record;
    (4) To another Federal government agency having a substantial 
interest in the determination of the request or for the purpose of 
consulting with that agency as to the propriety of access or correction 
of the record in order to complete the processing of requests;
    (5) To the National Archives and Records Administration, Office of 
Government Information Services (OGIS), to the extent necessary to 
fulfill its responsibilities in 5 U.S.C. 552(b), to review 
administrative agency policies, procedures, and compliance with the 
Freedom of Information Act, and to facilitate OGIS mediation services 
to resolve disputes between persons making FOIA requests and 
administrative agencies.
    (6) To appropriate agencies, entities, and persons when (1) FHFA-
OIG suspects or has confirmed that there has been a breach of the 
system of records; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
FHFA-OIG (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with FHFA-OIG's efforts to respond to the 
suspected or confirmed breach and prevent, minimize, or remedy such 
harm;
    (7) To another Federal agency or Federal entity, when FHFA-OIG 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach; or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    (8) To other Federal Offices of Inspector General or other 
entities, during the conduct of internal and external peer reviews of 
FHFA-OIG;
    (9) To contractors, experts, consultants, students, and others 
engaged by FHFA-OIG, when necessary to accomplish an agency function 
related to this system of records;
    (10) To appropriate Federal agencies and other public authorities 
for use in records management inspections; and
    (11) To the Council of the Inspectors General on Integrity and 
Efficiency and its committees, another Federal Office of Inspector 
General, or other Federal law enforcement office in connection with an 
allegation of wrongdoing by the Inspector General or by designated 
FHFA-OIG staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic and paper format. Electronic 
records are stored in computerized databases. Paper records are stored 
in locked offices, storage rooms, file cabinets, or safes.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this SOR are retrieved by the requester's name, 
representative's name, or by unique log number assigned to the request. 
Records sometimes are retrieved by reference to the name of the 
requester's firm or the representative's firm, if any, or the subject 
matter of the request.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA's Comprehensive Records Schedule Item 7 (N1-543-11-1, approved 
01/11/2013), which provides the cut-off and disposition schedules for 
Inspector General records. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked offices, locked file rooms, locked file 
cabinets, or safes. Access to the records, whether in electronic or 
paper form, is restricted to those who require the records in the 
performance of official duties related to the purposes for which the 
system is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and notification about any record 
contained in this system of records, or seeking to contest its content, 
may mail inquiries to the Senior Privacy Official, FHFA-OIG Privacy 
Office, 400 7th Street SW, 3rd Floor, Washington, DC 20219 or submit 
them electronically to https://www.fhfaoig.gov/privacy in accordance 
with instructions appearing at 12 CFR part 1204. This system of records 
may contain records that are exempt from the notification, access, and 
contesting records requirements pursuant to the provisions of 5 U.S.C. 
552a(j)(2), (k)(2), and (k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (e)(1), (e)(2), and (e)(3) of 
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2); 5 U.S.C. 552a(c)(3), 
(d)(1), (d)(2), and (e)(1) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2); and 5 U.S.C. 552a(d)(1) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5). See 12 CFR 1204.7(c), implementing the exemptions in 
5 U.S.C. 552a(j)(2), (k)(2), and (k)(5) for FHFA-OIG records. These 
exemptions are hereby incorporated by reference and are an integral 
part of this SORN.

HISTORY:
    FHFA-OIG was covered by FHFA's Freedom of Information Act and 
Privacy Act Records (FHFA-13) which was published in the Federal 
Register on June 8, 2011 (76 FR 33286).


Leonard DePasquale,
Chief Counsel.
[FR Doc. 2021-04796 Filed 3-8-21; 8:45 am]
BILLING CODE 8070-01-P


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