Central Contractor 

Registration Handbook 

September 2004 

Any questions regarding this handbook 

please contact the 

CCR Assistance Center 

at 

888-227-2423 

from within the U.S. 

or 

269-961-4725 

Internationally 
Table of Contents 

Welcome to CCR 3 

How to Register 5

How to Know Your Registration was Successful 6 

How to Renew, Change or Cancel a Registration 7 

Foreign Registrants 9

Information Needed to Register 10 

General Information 10 

Corporate Information 12 

Goods/Services 15 

Financial Information 15 

Point Of Contact 17 

Electronic Data Interchange 17 

Example of “Welcome Letter” Appendix A 

Example of “TPIN Letter” Appendix B 

Example of “30 Days to Expiration Letter” Appendix C

Example of “Expiration Letter” Appendix D

Date of last Update: January 2005 2
Welcome to CCR 

Introduction

The Central Contractor Registration (CCR) is the primary vendor database for the U.S. 

Federal Government. The CCR collects, validates, stores and disseminates data in 

support of agency acquisition missions. 

Both current and potential government vendors are required to register in CCR in order

to do be awarded contracts by the government. Vendors are required to complete a 

one-time registration to provide basic information relevant to procurement and financial

transactions. Vendors must update or renew their registration annually to maintain an 

active status. 

CCR validates the vendor’s information and electronically shares the secure and 

encrypted data with the federal agencies’ finance offices to facilitate paperless

payments through electronic funds transfer (EFT). Additionally, CCR shares the data 

with government procurement and electronic business systems. 

Please note that any information provided in your registration may be shared with 

authorized government offices. Registration does not, however, guarantee business 

with the government. 

Who registers in CCR? 

• According to the FAR 4.1102 (October 1, 2003), “Prospective contractors 

shall be registered in the CCR database prior to award of a contract or 

agreement” 

• Federal Acquisition Circular (FAC) 2001-16 amends the FAR to require 

contractor registration in the CCR database ... effective October 1, 2003 

http://www.acqnet.gov/far/FAC/fac01016.pdf

• According to the DFARS 204.7302, NASA, DoT and Treasury FAR 

Supplements prospective vendors must be registered in CCR prior to the 

award of a contract; basic agreement, basic ordering agreement, or blanket 

purchase agreement. FAR clause 52.232-33 requires registration for 

payment 

• Prime contractors are not required to have their subcontractors register in 

CCR. If a prime's subcontractor wants to bid directly for contracts with the 

Government, they should register in the CCR. 

• EFT and assignment of claims as stated FAR 52.232-33 Para. H.: 

“EFT and assignment of claims. If the Contractor assigns the proceeds of 

this contract as provided for in the assignment of claims terms of this 

Date of last Update: January 2005 3
contract, the Contractor shall require as a condition of any such 

assignment, that the assignee shall register in the CCR database and 

shall be paid by EFT in accordance with the terms of this clause. In all 

respects, the requirements of this clause shall apply to the assignee as if it 

were the Contractor. EFT information that shows the ultimate recipient of 

the transfer to be other than the Contractor, in the absence of a proper 

assignment of claims acceptable to the Government, is incorrect EFT 

information within the meaning of paragraph (d) of this clause.” 

• Until all intragovernmental transactions are routed through the 

Intragovernmental Transaction Exchange (IGTE), some government 

agencies may be required to register in the CCR as well. This may include 

agencies that receive payment via an electronic funds transfer (EFT) or 

whose trading partner (e.g., DoD, NASA) requires a CAGE code be 

submitted.

Date of last Update: January 2005 4
How to Register 

Enter your registration on-line through the world wide web (www): 

Step 1: For details on the information to gather before you register, see the section of 

 this document, Information Needed to Register. 

Step 2: Access the CCR online registration through the CCR homepage at 

 http://www.ccr.gov. Click on “Start New Registration”.

Step 3: Complete and submit the online registration. If you already have the necessary 

 information on hand, the on-line registration takes approximately 30 minutes to 

 complete, depending upon the size and complexity of your company. 

Additional important information for Web users: 

When you register via the Web, a temporary confirmation number will be assigned to 

you so that your application can be saved in the event you are unable to complete it 

during your initial online session. It is important that you write down your temporary 

confirmation number, as you must have it, along with your D-U-N-S number, to resume 

your application. Clicking “validate/save” will save the incomplete registration. A list of 

information you are missing will appear on the “Show Errors “ list. Registrations-inprocess are saved for up to 120 days for your convenience. Once your complete 

registration is submitted, the confirmation number becomes invalid. A Trading Partner 

Identification Number (TPIN) will replace it when the registration is active. 

Date of last Update: January 2005 5
How to Know Your Registration 

Was Successful 

You will be unable to submit your registration on-line unless all of the mandatory 

information is provided. You will be notified of missing information by a list of ‘errors’ on 

each page when you click “ Validate/Save”. Once you have provided the information 

click “ Validate/Save ” again to verify that all necessary fields are filled. 

If your registration was submitted successfully then you will you receive two letters via 

U.S. mail or E-mail. This first notice is to welcome you to CCR and will include a copy 

of your registration. Please make sure you review the registration for accuracy. 

The second notice contains your confidential Trading Partner Identification Number 

(TPIN). The TPIN is sent separately for security reasons. Receipt of your TPIN not only 

confirms that you are successfully registered in CCR, it is required to make or request 

any changes or updates to your active registration. The TPIN is your confidential 

password, to change your CCR information. The TPIN is not to be used on contracts or 

other government paperwork. 

In addition to receiving these letters, you can verify the status of your registration on-line 

by visiting CCR’s homepage at www.ccr.gov and clicking on “Search CCR”. When 

prompted, enter your DUNS number and click “Search”. The registration status is 

located at the top of the page. 

Or 

You may confirm your registration by calling the CCR Assistance Center at (888) 227-

2423 or (269) 961-4725 internationally. The Interactive Voice Response (IVR) System 

for CCR Status allows a calling-party to check the status of their CCR registration based 

on entry of a DUNS number. Call 1-888-352-9333 - and select CCR from the Menu 

(Option 3) 

Valid Statuses are: 

Registered/Active 

 Pending: Registration is in process of being validated 

 Inactive: Registration has been cancelled or expired 

Invalid: DUNS number is incorrect. Contact D&B to verify the DUNS number. 

 

The calling party can always speak to a live agent for additional explanation. 

Date of last Update: January 2005 6
How to Renew, Change or 

Cancel an Active Registration 

Your Responsibilities

• You are responsible for ensuring the accuracy of your registration. You must 

use your DUNS number in conjunction with your TPIN number when making 

and/or requesting any changes to your profile. 

• You are responsible for updating all of your registration information as it changes 

• You must renew your registration at least once a year. If you do not renew your 

registration it will expire. An expired registration will affect your ability to conduct 

business (receive contract awards or payments) with the government. 

• Please remember that once you cancel your registration, all payments in 

progress will cease. A vendor must remain active in CCR until all payments are 

completed to avoid discontinuation. 

• You may voluntarily cancel your registration at any time by going online with 

your DUNS and TPIN or contacting the CCR Assistance Center at (888) 227-

2423 or (269) 961-4725. If you cancel your registration, your information will be 

removed from the CCR database. If you cancel your registration by mistake, you 

may also call (888) 227-2423 or (269) 961-4725 to reinstate that registration. 

To initiate any changes or submit a renewal: 

Changes can be made to your registration by: 

1. Going to CCR’s homepage http://www.ccr.gov and clicking on Active Registrations, 

Renew or Update”. 

2. Enter your DUNS number and TPIN, then click “submit”. 

3. Make the necessary changes then click the "validate/save" button for an update to 

register in the system. 

To submit a renewal with no changes, follow the same steps listed above with the 

exception of making changes to your information. Reminder: you must click “ 

validate/save or the Renew Profile button in Registration Tools ” to activate the renewal, 

even if none of your information has changed. Please be aware that new requirements 

Date of last Update: January 2005 7
may have been implemented since your last visit. In this case, you may receive an 

error on your renewal if a new requirement isn’t fulfilled.

Two ways to cancel an active registration: 

1. Go to www.ccr.gov and click on “Update your Registration”. Enter your 

DUNS number and TPIN and click “submit”. On the next screen click “Delete 

Profile” in the upper left corner to cancel your registration. 

2. Contact the CCR Assistance Center at (888) 227-2423 or (269) 961-4725 

internationally. 

Date of last Update: January 2005 8
Foreign Registrants 

Reminder: Foreign companies must first obtain a North Atlantic Treaty Organization 

(NATO) CAGE (NCAGE) code from the appropriate source. According to the FAR, if 

the contractor is working for a department under the Department of Defense umbrella, 

they will need to register in CCR for payment from DFAS. 

The NCAGE code can be obtained directly from the Codification Bureau in your country. 

Please view the up-to-date list of countries and the information necessary to contact the 

Codification Bureau. If your organization does not already have an NCAGE assigned, 

for most countries you can obtain one by connecting to Form AC135 

(http://www.dlis.dla.mil/Forms/Form_AC135.asp) . If you cannot submit this form by 

Internet, you can obtain an NCAGE by contacting the National Codification Bureau of 

the country where your organization is located. For a list of addresses, go to nato poc 

(http://www.dlis.dla.mil/nato_poc.asp). Search for a CAGE Code on our website: 

http://www.dlis.dla.mil/cage_welcome.asp.

Date of last Update: January 2005 9
Information Needed to 

Register 

*Items are mandatory 

General Information: This section contains mandatory fields 

*Data Universal Numbering System (DUNS) Number: The Data Universal Numbering

System (DUNS) number is a unique nine character identification number provided by 

the commercial company Dun & Bradstreet (D&B). Call D&B at 1-866-705-5711 or 610-

882-7000 if you do not have a DUNS number. The process to request a DUNS number 

takes about 10 minutes and is free of charge. 

If you already have a DUNS number, the D&B representative will advise you over the 

phone. You must have a different 9 digit DUNS for each physical location/different 

address in your company as well as each legal division that may be co-located. When 

entering your DUNS number, enter only the numbers; do not include dashes. As a result 

of obtaining a DUNS number you may be included on D&B's marketing list that is sold to 

other companies. If you do not want your name/company included on this marketing list, 

D&B has asked that you contact them at any time, at the same numbers noted above to 

request your removal. 

DUNS +4: The use of DUNS+4 numbers to identify vendors is limited to identifying 

different CCR records for the same vendor at the same physical location. For example 

a vendor could have two records for themselves at the same physical location to identify 

two separate bank accounts. Vendors wishing to register their subsidiaries and other 

entities, should ensure that each additional location obtains a separate DUNS number 

from Dun & Bradstreet at 1-866-705-5711. If you have questions regarding the use of 

DUNS +4 please contact our CCR Assistance Center at 1-888-227-2423. 

CAGE Code - The Commercial And Government Entity (CAGE) Code is a five 

character ID number used extensively within the Department of Defense and NASA. 

Vendors with a U.S. address may submit the application without a CAGE Code if they 

do not have one. If your application does not contain a CAGE Code, one will be 

assigned to you. The CCR registration process will also verify existing CAGE Codes for 

all applicants. To speed up the process, make every effort to use a current CAGE Code 

in your application. You must have a separate CAGE Code for each physical location 

and separate division at the same physical location. Each separate CCR registration 

must have its own CAGE Code. If you think you have a CAGE Code, search the DLIS 

CAGE web at http://www.dlis.dla.mil/cage_welcome.asp. Foreign vendors must include 

an NCAGE Code on the registration or it will be considered incomplete. 

Date of last Update: January 2005 10
*Legal Business Name and Doing Business As (DBA) - Enter the legal name by 

which you are incorporated and pay taxes. If you commonly use another name, such as 

a franchise or licensee name, then include that in the DBA space below the Legal 

Business Name. Your legal business name as entered on the CCR registration MUST 

match the legal business name at Dun & Bradstreet. If the information does not match, 

your registration may be rejected during processing. Do not type “same” or “as shown 

above” in the DBA field. 

*US Federal TIN – The Tax Identification Number (TIN) is the nine-digit number 

companies use for income tax purposes. If you do not know your TIN, contact the 

Internal Revenue Service (IRS) at 1-800-829-1040. If you operate as an individual sole 

proprietorship, you may use your Social Security Number if you do not have a TIN/EIN. 

If you are located outside the United States and do not pay employees within the U.S., 

you are not required to provide a TIN. When entering your TIN or SSN on the web site, 

enter only the numbers; do not include the dashes (Example: 123456789 not 123-45-

6789) Note: Authority: 31 U.S.C. 7701 (c) (3) Principal Purpose(s). The TIN may be 

used by the Government to collect and report on delinquent amounts arising out of the 

offerer’s relationship with the Government. 

Division and Branch Name and Number: If you do business as a division or branch of 

a larger company, use this space to indicate the proper name for your division or 

branch. If some other identifier commonly distinguishes your division or branch, enter 

that in the space on the right. Otherwise, leave blank. 

*Physical Street Address 1: PO Box and c/o MAY NOT BE USED IN THIS SPACE. 

You must include a valid street address where your business is located. If you use a 

PO Box for correspondence, this may be included in the space allocated for “mailing 

address” under the tab “Address Info”. Your street address, as entered on the CCR 

registration, MUST match the street address for which Dun & Bradstreet has you 

registered. If the information does not match, your registration may be rejected during 

processing. You may not register a branch of the business with the branch address and 

the headquarters DUNS number. 

Physical Street Address 2: Use this space to continue your physical street address, if 

needed. 

*City, State, Zip: The 9-digit zip code is mandatory. When entering the nine-digit zip 

code on the web, enter numbers only; do not include the dash. (Example 123456789 

not 12345-6789) 

*Country: Choose the appropriate country code abbreviation from the list provided. 

Mailing Address Information: If you are unable to receive mail at your physical 

address enter a proper mailing address here. A Post Office Box is permissible. Any 

address used here will receive all CCR correspondence. If the Point of Contact is in a 

Date of last Update: January 2005 11
different location than the legal business address and wishes to receive the mail 

directly, please enter the appropriate address here. 

*Date Business Started: Enter the date your business was started in its present form. 

This may be used to distinguish you from others with similar names. When entering the 

information on the web site, you must enter as mm/dd/yyyy. (Example: 01/01/1995) 

*Fiscal Year End Close Date: Enter the day on which you close your fiscal year. For 

example, if you use the calendar year, this would be 12/31. When entering the 

information on the web site, you must enter as mm/dd. 

*Average # of Employees and Average Annual Receipts - Be sure to provide 

accurate information about the number of employees and 3-year average annual 

receipts for your business, as these values can determine your business size 

classification. The calculation must include the employees and receipts of all affiliates. 

For more information see: http:www.sba.gov/size/part121sects.htms. Average Annual

Receipts cannot be zero. You must enter a number. When entering revenue in the 

web site, enter numbers only, no dollar signs or commas. 

Company Security Level: If applicable, choose the correct level of security for the 

facility. 

Highest Employee security Level: If applicable, choose the highest level of security 

for an employee located at that facility. 

Corporate Web Page URL: If applicable, provide a desired URL for your company. 

Both upper and lower cases are acceptable.

Corporate Information: This section contains mandatory fields. 

*Type of Relationship with the U.S. Federal Government: 

Contracts: This option is for those who plan to respond to government contracts. 

Grants: This option is for those who plan to respond to government grants. 

Both Contracts and Grants: This option is for those who plan to respond to both 

government contracts and grants. 

*Type of Organization: You must choose one of the boxes to indicate the legal 

form of your business. 

Sole Proprietorship

Date of last Update: January 2005 12
• *Owner Information: Mandatory if you have checked “Sole Proprietorship” as 

business type. You must provide the name and phone number of the owner of

the business.

Corporate Entity (Not Tax Exempt): If you choose Corporation as your status, you must 

enter the state of incorporation if incorporated in the USA. If you are incorporated outside the 

USA, you must provide Country of incorporation and check foreign supplier under business 

types. 

Corporate Entity (Tax Exempt): If you choose Corporation as your status, you must enter 

the state of incorporation if incorporated in the USA. If you are incorporated outside the USA, 

you must provide Country of incorporation and check foreign supplier under business types. 

Partnership 

U.S. Government Entity

- Federal 

- State 

- Local

Foreign Government 

International Organization: Defined in the Code of Federal Regulations (26 CFR 

1.6049-4) found at http://www.access.gpo.gov/nara/cfr/cfr-table-search.html.

Other 

Note: If you are a Limited Liability Partners Company or S-Corporation, choose Corporation 

*Business Types 

Check all the descriptions that apply to your business (you must choose at least one). If 

you are unsure of whether you qualify under a category, contact your local Small 

Business Administration (SBA) office for the appropriate guidelines. You may visit their 

web site at www.sba.gov. If you check 8(a) Program Participant, HUBZone, certified 

SDB, or DoT DBE, then you will be required to complete name and address of certifying 

party. 

PLEASE NOTE: You should select business types that reflect the current status of your 

business. The business types are not an indication of the business opportunities you hope 

to pursue. 

Type of Organization: 

Corporate Entity, Not Tax Exempt 

Corporate Entity, Tax Exempt 

Partnership 

Sole Proprietorship 

U.S. Government Entity 

Federal Government 

Federal Agency 

Federally Funded Research and 

Development Corporation 

State Government 

Local Government 

City 

Date of last Update: January 2005 13
County 

Inter-municipal 

Local Government Owned 

Municipality 

School District 

Township 

Foreign Government 

International Organization 

Other 

Other Government Entities: 

Airport Authority 

Council of Governments 

Housing Authorities Public/Tribal 

Interstate Entity 

Planning Commission 

Port Authority 

Transit Authority 

Other Business/Organization Factors: 

Foreign Owned and Located 

Limited Liability Company 

S Corporation 

Types of Business: 

Architecture and Engineering (A&E) 

Community Development Corporation 

Construction Firm 

Domestic Shelter 

Educational Institution 

For Profit Organization 

Foundation 

Hispanic Servicing Institution 

Hospital

JWOD Non-Profit Agency 

Manufacturer of Goods 

Nonprofit Organization 

Other Not for Profit Organization 

Research and Development 

Service Provider 

Veterinary Hospital 

Education Entities: 

1862 Land Grant College 

1890 Land Grant College 

1994 Land Grant College 

Historically Black College or University 

(HBCU) 

Minority Institutions 

Private University or College 

School of Forestry 

State Controlled Institution of Higher 

Learning 

Tribal College (other than 1994) 

Veterinary College 

Socio-Economic Factors: (if you select “small business” a sub-set of your data will be 

sent to the Small Business Administration for size validation and inclusions in the 

Dynamic Small Business Search). 

Large Business 

Small Business 

These categories require that the firm is 51% owned and controlled by one or members 

of the selected socio-economic group.

Veteran Owned 

Service Disabled Veteran Owned 

Date of last Update: January 2005 14
Woman Owned 

Socially and Economically Disadvantaged Owned 

Minority Owned 

Subcontinent Asian (Asian-Indian) American Owned 

Asian-Pacific American Owned 

Black American Owned 

Hispanic American Owned 

Native American Owned 

No Representation/None of the Above 

Socio-Economic Certifications: 

SBA Certified Small Disadvantaged 

Business 

SBA Certified 8(a) Program Participant 

SBA Certified HUBZone Business

DoT Certified Disadvantaged Business 

Enterprise

Federally Recognized Native American Entities: 

Alaskan Native Corporation Owned Firm 

American Indian Owned 

Indian Tribe (Federally Recognized) 

Native Hawaiian Organization Owned 

Firm 

Tribal Government 

Tribally Owned Firm 

Other Socio-Economic Categories: 

Community Developed Corporation 

Owned firm 

Labor Surplus Area Firm 

Goods/Services: This section contains mandatory fields. 

*North American Industry Classification System (NAICS) Codes: NAICS Codes are 

a method for classifying business establishments. You must supply at least one for your 

registration to be complete. If you do not know your NAICS codes, you may search on 

the Internet at www.census.gov/epcd/naics02 or you may utilize the link provided in this 

section. You must use six-digit NAICS Codes in your registration. 

Standard Industrial Classification (SIC) Codes: Use this section to list all the 

classification codes that apply to your products and services. Be sure to list as many as 

apply. SIC codes can be four or eight digits, all numeric. You must supply at least one 

valid SIC code for your registration to be complete. If you do not know your SIC codes, 

you may search on the Internet at www.osha.gov/oshstats/sicser.html or you may utilize 

the link provided in this section. 

Product Service Codes (PSC Codes): PSC Codes are optional, 4 character, alphanumeric. Product Service Codes are similar to SIC Codes. PSC Codes are used only 

to identify services. You may search for PSC Codes at

http://fpdcapp.gsa.gov/pls/fpdsweb/pscwiz

Date of last Update: January 2005 15
Federal Supply Classification Codes (FSC Codes): FSC Codes are optional, 4- 

numeric digits. FSC Codes are similar to SIC Codes. FSC Codes are used only to 

identify products. You may search for an FSC Code by utilizing the link provided in this 

section, http://www.dlis.dla.mil/h2 or http://www.dlis.dla.mil/PDFs/h2.pdf 

When typing in your SIC’s, PSC’s, or FSC’s separate them with a comma - no spaces 

or list them. (Example: 1234,5231,9012) 

Financial Information: This section contains mandatory fields 

All registrants must complete this section except foreign vendors doing business outside 

the U.S, utility companies, and federal government agencies. Electronic Funds 

Transfer (EFT) is the U.S. Government’s preferred payment method and has been 

legally mandated for all contract payments. Contact your bank or financial institution for 

the necessary information to complete this section. 

Electronic Funds Transfer (EFT):

*Financial Institution: Name of the bank used for EFT/banking purposes. This field 

will be automatically filled from the ABA Routing Number provided below. 

*ABA Routing Number: ABA Routing number is the American Banking Association 9-

digit routing transit number of your financial institution. Contact your financial institution 

if you require assistance obtaining this number. You may also find the routing number 

on a check. It is usually the first nine digits in the lower left-hand corner. Must be the 

EFT ABA Routing number, not the Wire Transfer ABA number. 

*Account Number, Type, & Lockbox Number - Enter the appropriate account number 

to which you want your EFT payments deposited and check the proper box to indicate 

whether it is checking or savings account. If you prefer to use a lockbox service, enter 

the appropriate account number in the space provided. If you use a lockbox for your 

banking purposes, you must also check “checking” under account type. 

*Automated Clearing House: ACH is the Automated Clearing House department of 

your bank. Enter the appropriate contact information for the ACH coordinator at your 

bank. This information is necessary in case problems occur with your EFT transfer; 

payment offices must have a bank contact to call. Note that e-mail addresses 

requested under the contact entries refer to Internet e-mail, not a local area network email address within your office. When entering the phone numbers on the web site, 

enter the numbers only; do not put in dashes or parentheses. (Example: 9995551212 

not (999) 555-1212) 

*Remittance Information: This is the address where you would like a paper check 

mailed in the event an EFT transfer does not work. Please indicate on the name line 

the party to whom the check should be mailed and fill in the appropriate information. If 

Date of last Update: January 2005 16
you use a lockbox, and want checks mailed directly to the bank, put in the bank name 

and address here. 

*Accounts Receivable: Provide contact information for the accounts receivable person 

at your company. An email address is required. This is the contact provided to Defense 

Finance and Accounting Service regarding EFT payments on your government 

contracts. Please note that this contact is not authorized to receive and/or release 

information regarding the CCR registration to any Registration Assistance Center 

personnel. It may be beneficial to have the accounts receivable contact also act as the 

additional contact for the registration. 

* Credit Card Information: Does your company accept credit cards for payment? This 

is a YES or NO question. 

Point Of Contact: This section contains mandatory fields. 

*Registrant Name: Also known as the CCR POC. List the name of the person that 

acknowledges that the information provided in the registration is current, accurate and 

complete. The person named here will be the ONLY person within the registering 

company to receive the Trading Partner Identification Number (TPIN) via e-mail or U.S. 

Postal mail. The Registrant and the Alternate Contact are the only people authorized to 

share information with CCR Assistance Center personnel. It is important that the 

person named here have knowledge about the CCR Registration. An email address is 

required. Both upper and lower cases are acceptable for all email addresses. 

*Alternate Contact: Provide name and a phone number for another person at your 

company, in case questions arise when the primary contact is not available. 

*Government Business POC: This POC is that person in the company responsible for 

marketing and sales with the government. An email address is required. Both upper 

and lower cases are acceptable for all email addresses. This POC and contact 

information, if entered, will be publicly displayed on the CCR Search Page. All contact 

methods are mandatory. 

Past Performance POC: This POC is that person in the company responsible for 

administering the company’s government past performance reports and response 

efforts. An email address is required. Both upper and lower cases are acceptable for all 

email addresses. This POC and contact information is optional and, if entered, will be 

publicly displayed on the CCR Inquiry web site. . All contact methods are mandatory. 

Electronic Business POC: The EBPOC is the person in the company responsible for 

authorizing individual company personnel access into government electronic business 

systems (e.g., Electronic Document Access (EDA), Wide Area Workflow (WAWF)). 

POC and contact information is mandatory. This information will be publicly displayed 

Date of last Update: January 2005 17
on the CCR Inquiry web site. All contact methods are mandatory. Visit 

https://wawf.eb.mil to view detailed information on EBPOC responsibilities for WAWF. 

*Marketing Partner ID (MPIN): This is a self-defined access code that will be shared 

with authorized partner applications (e.g., Past Performance Information Retrieval 

System (PPIRS), Federal Technical Data Solutions (FedTeDS) etc.). The MPIN acts as 

your password in these other systems, and you should guard it as such. The MPIN must 

be nine positions and contain at least one alpha character, one number and no spaces 

or special characters.

Electronic Data Interchange (EDI)

This is an optional section for those doing business through EDI. If you have questions 

about doing business through EDI please contact your local Procurement Technical 

Assistance Center (PTAC) by visiting them at http://www.dla.mil/db/procurem.htm. 

EDI Contact Information: If you are registering as an EDI-capable company, please 

provide an EDI Point Of Contact here. 

Date of last Update: January 2005 18
APPENDIX A 

Example of a “CCR Welcome Letter” 

THE COMPANY 

 Attn: 

 3025 MAIN STREET 

 MILWAUKEE, WI 53209 

 

SUBJECT: Central Contractor Registration (CCR) Welcome 

 

Registration Notification to DUNS Number: 123456789 

 

Congratulations on your successful CCR registration! Your confidential Trading Partner 

Identification Number (TPIN) has been assigned and will arrive in a separate mailing. The TPIN 

is a confidential number that is required for subsequent changes and/or renewal of your 

registration. 

 

Please review the enclosed Registration for accuracy. The maintenance of your registration, 

including renewal, is your responsibility. It is imperative that you maintain an “Active” status in 

CCR, as contracts will be awarded and payments made only to vendors that are “Active”. 

The preferred method for updating or renewing your registration is via the World Wide Web 

(WWW) at http://www.ccr.gov. All you need to do is click on “Update my Registration” or 

"Renew my Registration" and enter your DUNS Number and Trading Partner Identification 

Number (TPIN). Make changes, if necessary, then select the “Submit” button to renew your 

registration for one year. You must select “Submit” even if no updates were made. 

 

For assistance contact the Procurement Technical Assistance Center (PTAC), 

http://www.dla.mil/db your area. Information about the PTAC is also available through your 

Small Business Administration (SBA) office. 

 

If you have further questions regarding this letter please call the CCR Assistance Center at 

1-888-227-2423. 

Date of last Update: January 2005 19
APPENDIX B 

Example of a “TPIN Letter” 

THE COMPANY 

 Attn: 

 60 MAIN STREET 

 1200 Boogie Woogie Avenue 

 ANDOVER, MA 01810-5498 

 

SUBJECT: Trading Partner Identification Number (TPIN) Assignment 

 

Your confidential TPIN is: 1997F12345 

Your registration expires on 01/01/2001. 

 

The TPIN is a confidential number that is required for subsequent changes and/or renewal of 

your registration. At any time you feel your TPIN has been compromised please contact our 

CCR Assistance Center toll free at 888-227-2423 or 269-961-4725 internationally. The 

maintenance of your registration, including renewal, is your responsibility. It is imperative that 

you maintain an “Active” status in CCR, as contracts will be awarded and payments made only 

to “Active” vendors. 

The preferred method for updating or renewing your registration is via the World Wide Web 

(WWW) at http://www.ccr.gov. All you need to do is click on "Update my Registration" or 

“Renew my Registration” and enter your DUNS Number and Trading Partner Identification 

Number (TPIN). Make updates, if necessary, then select the “Submit” button to renew your 

registration for one year. You must select “Submit” even if no updates were made. 

If you do not have web access, you may make updates to your registration and fax it along with 

your TPIN to 269-961-7243, or mail to: 

 Department of Defense 

Central Contractor Registration 

74 Washington Ave N Ste 7 

Battle Creek, MI 49017-3084 

For registration assistance contact the Procurement Technical Assistance Center (PTAC), 

http://www.dla.mil/db, or the Small Business Administration (SBA) office in your area. 

If you have further questions regarding this letter please call the CCR Assistance Center at 1-

888-227-2423. 

 

Date of last Update: January 2005 20
APPENDIX C 

Example of a “30 Day to Expiration Letter” 

The COMPANY OF LYNN 

925 MAIN ST 

GROVELAND, MA 01834-1515 

SUBJECT: Your registration in CCR expires on 09/01/2001. 

 

Renewal Notification to DUNS Number: 123456789 

This is your second and final notification. 

To maintain an “Active” status in CCR and continue receiving payments on existing contracts, 

you must renew your registration. The maintenance of your registration, including renewal, is 

your responsibility. It is imperative that you maintain an “Active” status in CCR, as contracts will 

be awarded and payments made only to “Active” vendors. 

Failure to renew your Registration will cause all payments to stop immediately. 

 

 

The preferred method for renewing a registration is via the World Wide Web (WWW) at 

http://www.ccr.gov. All you need to do is click on “Renew my Registration” and enter your DUNS 

Number and Trading Partner Identification Number (TPIN). Make changes, if necessary, then 

select the “Submit” button to renew your registration for one year. You must select “Submit” 

even if no updates were made. 

If you do not have web access, you may make updates to your TPP and fax it along with your 

TPIN to 269-961-7243, or mail to: 

 Department of Defense 

Central Contractor Registration 

74 Washington Ave N Ste 7 

Battle Creek, MI 49017-3084 

For registration assistance, contact the Procurement Technical Assistance Center (PTAC) 

http://www.dla.mil/db, or the Small Business Administration (SBA) office in your area. 

If you have further questions regarding this letter please call the CCR Assistance Center at 

1-888-227-2423. 

Date of last Update: January 2005 21
APPENDIX D 

Example of an “Expiration Letter” 

THE COMPANY 

925 MAIN ST 

GROVELAND, MA 01834-1515 

SUBJECT: Central Contractor Registration (CCR) Expiration Notice 

 

Renewal Notification to DUNS Number: 123456789 

Your registration in CCR expired on 06/19/2001. 

To return to an “Active” status in CCR and continue eligibility for future contracts and payments 

on existing contracts, you must renew your registration. The maintenance of your registration, 

including renewal, is your responsibility. It is imperative that you maintain an “Active” status in 

CCR, as contracts will be awarded and payments made only to “Active” vendors. 

The preferred method for renewing a registration is via the World Wide Web (WWW) at 

http://www.ccr.gov. All you need to do is click on “Renew my Registration” and enter your 

DUNS Number and Trading Partner Identification Number (TPIN). Make changes, if necessary, 

then select the “Submit” button to renew your registration for one year. You must select 

“Submit” even if no updates were made. 

If you do not have web access, you may make updates to your Registration and fax it along with 

your TPIN to 269-961-7243, or mail to: 

 Department of Defense 

Central Contractor Registration 

74 Washington Ave N Ste 7 

Battle Creek, MI 49017-3084 

For registration assistance, contact the Procurement Technical Assistance Center (PTAC), 

http://www.dla.mil/db, or the Small Business Administration (SBA) office in your area. 

If you have further questions regarding this letter please call the CCR Assistance Center at 1-

888-227-2423. 

 

Date of last Update: January 2005 22