NIST

PUBLICATIONS

nist

QC

100

.1157

NO. 881-7

19996

NIST Special Publication 881-7

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 843

Response to Request for Quotation

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
The National Institute of Standards and Technology was established in 1988 by Congress to "assist industry

in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific discoveries." NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One of the agency's basic functions is to develop, maintain, and retain custody of the national standards of measurement, and

provide the means and methods for comparing standards used in science, engineering, manufacturing, commerce,

industry, and education with the standards adopted or recognized by the Federal Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and applied

research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and

related services. The Institute does generic and precompetitive work on new and advanced technologies. NIST's

research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303. Major technical operating units and their principal activities are listed below. For more information contact the Public Inquiries Desk, 301-975-3058.

Office of the Director

• Advanced Technology Program

• Quality Programs

• International and Academic Affairs

Technology Services

• Manufacturing Extension Partnership

• Standards Services

• Technology Commercialization

• Measurement Services

• Technology Evaluation and Assessment

• Information Services

Materials Science and Engineering

Laboratory

• Intelligent Processing of Materials

• Ceramics

• Materials Reliability 1

• Polymers

• Metallurgy

• Reactor Radiation

Chemical Science and Technology

Laboratory

• Biotechnology

• Chemical Kinetics and Thermodynamics

• Analytical Chemical Research

• Process Measurements

• Surface and Microanalysis Science

• Thermophysics2

Physics Laboratory

• Electron and Optical Physics

• Atomic Physics

• Molecular Physics

• Radiometric Physics

• Quantum Metrology

• Ionizing Radiation

• Time and Frequency 1

• Quantum Physics 1

Manufacturing Engineering Laboratory

• Precision Engineering

• Automated Production Technology

• Intelligent Systems

• Manufacturing Systems Integration

• Fabrication Technology

Electronics and Electrical Engineering

Laboratory

• Microelectronics

• Law Enforcement Standards

• Electricity

• Semiconductor Electronics

• Electromagnetic Fields 1

• Electromagnetic Technology 1

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• Structures

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Computer Systems Laboratory

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Computing and Applied Mathematics

Laboratory

• Applied and Computational Mathematics2

• Statistical Engineering2

• Scientific Computing Environments2

• Computer Services

• Computer Systems and Communications2

• Information Systems

'At Boulder, CO 80303.

2 Some elements at Boulder, CO 80303.
NIST Special Publication 881-7

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 843

Response to Request for Quotation

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

February 1996

U.S. DEPARTMENT OF COMMERCE

Ronald H. Brown, Secretary

Technology Administration

Mary L. Good, Under Secretary for Technology

National Institute of Standards and Technology

Arati Prabhakar, Director
Reports on Computer Systems Technology

The National Institute of Standards and Technology (NIST)'s Computer Systems Laboratory (CSL)

develops standard and guidelines, provides technical assistance, and conducts research for computers and

related telecommunications systems to advance the effective utilization of information technology

resources. As part of the overall federal effort to establish a single face to industry for conducting electronic

commerce, CSL has been designated as the organization responsible for coordinating the development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by

functional-area experts who create and select options from standard EDI Transaction Sets to yield the

implementations to be used for practical EDI. These ICs are made available to federal agencies and

industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-7

Natl. Inst. Stand. Technol. Spec. Publ. 881-7, 150 pages (Feb. 1996)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1996

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
FOREWORD

In a memorandum of October 26, 1993, the President sought to stimulate the Federal Government's deployment of

Electronic Commerce in order to simplify and streamline the acquisition process. In this regard, the President set forth the following objectives:

o Exchange acquisition information electronically between the private sector and the Federal Government to the maximum extent practicable.

o Provide businesses, including small, small disadvantaged, and woman-owned businesses, with greater access to Federal acquisition opportunities.

o Ensure that potential suppliers are provided simplified access to the Federal Government's EC system.

o Employ nationally and internationally recognized data formats that serve to broaden and ease the interchange of

data.

o Use agency and industry systems and networks to enable the government and potential suppliers to exchange

information and access Federal acquisition data.

As part of the Federal Government wide effort to implement EC, NIST has been given the responsibility of coordinating

the development and promulgation of Implementation Conventions for the functional areas ofEC which will be deployed

across the Agencies.

Various Agencies have been actively pursuing Electronic Data Interchange (EDI) for several years - the DoD, GSA,

Customs and HHS, for instance, have been particularly active in adopting ANSI X12 standards, and looking ahead to EDIFACT. There became a danger that with fragmentation of usage across the Federal Government a significant burden

would be placed on many small businesses to support an unnecessary profusion offormats and conventions.

In the Presidential Memorandum, President Clinton required Federal agencies to implement the use of electronic commerce in Federal purchases as quickly as possible. As the initial step, the President's Management Council (PMC)

Electronic Commerce Task Force (ECTF), chaired by the Administrator, Office ofFederal Procurement Policy (OFPP),

chartered the Federal Electronic Commerce Acquisition Team (ECAT) to complete the first milestone ofthe President's memorandum The PMC assigned the Electronic Commerce Acquisition Team, composed of representatives from

various Federal departments and agencies, the task of defining the architecture for the government electronic commerce

acquisition system and identifying the executive departments or agencies responsible for developing, implementing,

operating, and maintaining the Federal electronic system

Another key step in the implementation of EDI in the Federal Government relies on the definition of

Implementation Conventions (ICs). EDI syntax standards, both ASC X12 and UN/EDIFACT, accommodate a full range of business activities for all industries. A standard is the result of a consensus among a large number of

users, each with its own set of needs. It is a superset intended to meet the diverse requirements of all users. Standards commonly contain more data elements and structure options than any one user or industry needs. Far

too many opportunities exist for inefficient, or ambiguous transactions. Therefore, actual EDI business processes

require implementation conventions (ICs) to fully define transactions. ICs do that by tailoring the use of the

standards' segments, data elements, and code values and providing a subset menu of those distinct parts. This

Special Publication defines a Federal IC based on ASC X12 Version 3050 and is the result of coordinated

development and adoption within the Federal Government.

Federal 843 - Response to Request for Quotation RELEASE - FED1

843 Response to Request for Quotation

Functional Group ID=RR

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Response to Request

for Quotation Transaction Set (843) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used to provide potential buyers with price, delivery schedule, and other terms from potential sellers of goods and services, in response to a request for such information.

Notes:

1. Provide all mandatory and required segments, data elements, and codes for an offeror to adequately prepare a

proposal, quote, or bid. As a general rule, provide any information when it differs from the originating Request for Quotation.

2. This implementation convention can be used to provide a quote in response to an Request for Quote (RFQ), a bid

in response to an Invitation for Bid (IFB), a proposal in response to a Request for Proposal (RFP) or a Broad

Agency Announcement, or information in response to a Request for Information (RFI). For simplicity, the term

quote will be used in this convention for all the above.

3. When BQR01 is code 02, 03, or 04, use only those segments and data elements that are mandatory or necessary

to add, delete, or change data in the quote. Transmit the segment(s) or loop(s) containing the added, deleted or changed data in their entirety.

Heading:

Pos. Seg. Req.

No. ID Name Des. Max.Use

010 ST Transaction Set Header M 1

020 BQR Beginning Segment for Response to Request For M 1 Quotation Not Used 030 NTE Note/Special Instruction F 100

040 CUR Currency O 1

050 REF Reference Numbers O >1

Not Used 060 PER Administrative Communications Contact O 3

Not Used 070 TAX Tax Reference O 3

080 FOB F.O.B. Related Instructions O >1

Not Used 090 CTP Pricing Information O >1

095 PAM Period Amount O 10

Not Used 110 CSH Header Sale Condition O 25

120 SAC Service, Promotion, Allowance, or Charge O 25

Information 130 ITD Terms of Sale/Deferred Terms of Sale O 5

140 DIS Discount Detail O 20

150 DTM Date/Time Reference O 10

160 LDT Lead Time o 12

Not Used 180 LIN Item Identification 0 5

Not Used 190 PID Product/Item Description o 200

200 MEA Measurements o 40

Loop Notes and

Repeat Comments

nl

35FED843 (003050) 1 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Paperwork nu

220 PKG Marking, Packaging, Loading O 25

Not Used 230 TD1 Carrier Details (Quantity and Weight) o 2 240 TD5 Carrier Details (Routing Sequence/Transit Time) 0 12 Not Used 250 TD3 Carrier Details (Equipment) o 12 260 TD4 Carrier Details (Special Handling or Hazardous o 5 Materials or Both) Not Used 270 MAN Marks and Numbers 0 10

Not Used 280 CTB Restrictions/ Conditions 0 5 Not Used 285 CPR Commodity Price Reference o 2

290 300

N9

MSG

Reference Number

Message Text

310 Nl Name O 1 320 N2 Additional Name Information O 2 330 N3 Address Information o 2

340 N4 Geographic Location o 1 350 REF Reference Numbers o 12 360 PER Administrative Communications Contact o >1

Not Used 370 FOB F.O.B. Related Instructions o 1

Not Used 380 TD1 Carrier Details (Quantity and Weight) 0 2 390 TD5 Carrier Details (Routing Sequence/Transit Time) 0 12

Not Used 400 TD3 Carrier Details (Equipment) o 12

410 TD4 Carrier Details (Special Handling or Hazardous o 5

Materials or Both) 420 PKG Marking, Packaging, Loading 0 25

Not Used 430 MSG Message Text o >1

Detail:

Not Used

Not Used

Not Used

Not Used

Pos. Seg. No. ID

010 020

030

040

045 049

050

060

070

080

090

100

110

130

POl

CUR

P03

CTP

PAM

MEA

PID MEA

PWK

PKG

P04 REF PER SAC

Name

Baseline Item Data

Currency

Additional Item Detail

Pricing Information

Period Amount

Measurements

Oo

o

oo

o

Paperwork O

Marking, Packaging, Loading O

Item Physical Details O

Reference Numbers O

Administrative Communications Contact O

Service, Promotion, Allowance, or Charge O

1

1 25

>1

10

40

25

25

>1

>1

3

25

35FED843 (003050) October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Not Used

Not Used

Not Used

Not Used Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used Not Used

Not Used Not Used Not Used

Not Used

Not Used

Not Used

Not Used Not Used

Not Used

Not Used

140

150

160

170

180

190 200

230

240 250

260 270

280

289

290

291

292

293 294

296 298

300 310

320

330

340

350

360 370

380 390

392

393

394

395 396

397

IT8 ITD

DIS TAX

FOB

SDQ

DTM

FST TD1

TD5

TD3

TIM

MAN

MSG

CTB

SPI

SCH

TD1

TD5

TD3

TD4

CST

PID CUR

DTM

SLN

PID

CST

PID CUR

DTM

PD

PDD

LDT

QTY

MSG

LM

Information Conditions of Sale Terms of Sale/Deferred Terms of Sale

Discount Detail Tax Reference

F.O.B. Related Instructions

Destination Quantity

Date/Time Reference

Forecast Schedule

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Carrier Details (Equipment)

Carrier Details (Special Handling or Hazardous

Materials or Both) Marks and Numbers

Message Text

Restrictions/ Conditions

Specification Identifier

Line Item Schedule

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Trai

Carrier Details (Equipment)

Carrier Details (Special Handling or Hi

Materials or Both)

u 23

r\O 2 u 20 V J

vJ >l O

C A50 o 10 O 5 o 1 o 12 o 12 o 5 o 10 o >1 o 5 o >1 illHii o i o 12 o 12 o 5

Product/Item Description

Currency

Date/Time Reference

Subline Item Detail

Product/Item Description

Cost Analysis

Product/Item Description

Currency

Date/Time Reference

O

O

Oo

Pricing Data

Pricing Data Detail

O

O

1

>1

Lead Time

Quantity

Message Text BUI

Code Source Information

O

o

1

>1

1

35FED843 (003050) 3 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

398 LQ Industry Code M >1

400 N9

410 MSG

Reference Number

Message Text

O

o

1 1000

420 Ni Name O 1 430 N2 Additional Name Information O 2 440 N3 Address Information o 2 450 N4 Geographic Location o 1 Not Used 460 REF Reference Numbers 0 12 470 PER Administrative Communications Contact o 3 Not Used 480 FOB F.O.B. Related Instructions o 1 485 SCH line Item Schedule o 200

Not Used 490 TD1 Carrier Details (Quantity and Weight) o 2 500 TD5 Carrier Details (Routing Sequence/Transit Time) o 12 Not Used 510 TD3 Carrier Details (Equipment) o 12

520

530

TIM

PKO

Carrier Details (Special Handling or Hazardous

Materials or Both) Marking, Packaging, Loading

oo 25

550

560

570

580

LDT

MAN

QTY

MSG

Lead Time

Marks and Numbers

Quantity

Message Text

o

o

o

o

Summary:

Pos. No. 010

015 020

Seg. IDCTT

AMT

SE

Name

Transaction Totals

Monetary Amount

Transaction Set Trailer

Req.

Pes. M

O

M

Max. Use

1

1

1

Loop

Repeat

Notes and Comments

n3

Transaction Set Notes

1. If segment LIN is used, do not use LINO 1

.

2. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCH01)

should always equal the quantity ordered (PO102) in the POl segment.

3. Number of line items (CTT01) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each POl segment.

35FED843 (003050) 4 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number.

This unique control number is assigned by the originator of the transaction set or by the

originator's application program. This same number is carried in SE02.

1 The transaction set identifier (STO 1) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the invoice transaction set).

Data Element Summary

Ref. Pes. » ST01

» ST02

Data

Element

143

329

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set. 843 X12.8 Response to Request for Quotation

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

35FED843 (003050) 5 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: BQR Beginning Segment for Response to Request For Quotation

Position: 020

Loop:

Level: Heading

Usage: Mandatory

Max Use: 1 Purpose: To indicate the beginning of a response to request for quote transaction set and to transmit identifying numbers and dates. Notes: Use to identify the purpose of the transaction set. Syntax Notes: 1 If either BQR04 or BQR05 is present, then the other is required.

Semantic Notes: 1 BQR03 is the date to be used for reference purposes in an RFQ and a response to RFQ.

Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» BQR01 353 Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set. Use to identify the purpose oftransaction set. 00 Original

For the first submission ofa quote, use code 00. For

successive submissions ofa quotefor the same

solicitation, DO NOT USE code 00, use either code 02,

03, 04, or 07. 01 Cancellation

Use to indicate a cancellation ofa previously

submitted quote.

02 Add

Use to indicate an amended quote that is adding a new

orfirst occurrence ofafree standing segments) or a new orfirst iteration ofa loop(s). When used, transmit

the segment(s) or loop(s) containing the data to be

added in their entirety.

03 Delete

Use to indicate an amended quote that is deleting,

without replacement, an entire occurrence ofafree

standing segment(s) or an entire iteration ofa loop(s).

When used, transmit the segment(s) or loop(s)

containing the data to be deleted in their entirety.

04 Change

Use to indicate an amended quote that contains a

combination ofdata additions, deletions or changes to a previously transmitted quote. When used, transmit all segments or loops that contain data additions,

deletions or changes in their entirety. Use this code

only when codes 02 and 03 do not apply.

07 Duplicate

Use to indicate that this is a duplicate quote.

» BQR02 586 Request for Quote Reference Number M AN 1/45

Number assigned by the purchaser to identify his request for quote.

J. Use to identify the solicitation number to which this transaction set is

35FED843 (003050) 6 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

responding. Ifamendments to the solicitation have been issued, the solicitation number and the last amendment number will be concatenated.

» BQR03

» BQR04

» BQR05

BQR06

2. Use also to identify the contract number ofan undefinitized contract action

(UCA) to which this transaction set is responding. Ifthe UCA is a call, release, or delivery order against a basic award instrument (BEG02 is code RL), concatenate the basic award instrument number with the call, release or

delivery order number. When BEG02 in the 850 transaction set is code RL,

concatenate the basic award instrument numberfrom BEG03 with the call, release or delivery order numberfrom BEG04. In this situation, cite code RE

in BQR06.

373 Date M DT 6/6

Date (YYMMDD).

Use to indicate the date ofa solicitation. Ifamendments to the solicitation have

been issued, cite the date ofthe last amendment.

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 098 Bid (Effective)

Use to indicate the date the quote is being submitted. 171 Revision

When BQR01 is either code 02, 03, or 04, use to indicate the date a revised quote is being submitted.

Ill Cancellation Date on which the coverage or service is no longer in force When BQR01 is code 01, use to indicate the date a

quote is being canceled. 373 Date X DT 6/6 Date (YYMMDD).

379 Bid Type Response Code O JD 111 Code indicating the type of response to the request for bid or quote.

When BQR06 is code BW, DQ, or UQ, use either the 1/N9/290 or 2/N9/400

loop to explain or specify exceptions to the solicitation. AB Alternate Bid

Use to indicate a substitute product is being offered or

other variationsfrom the solicited item are being

proposed. When this code is used, specific information

must be provided in the POl loop. Ifother exceptions

are being taken, use code BW.

BF Best and Final

Use to indicate this quote represents the offeror's Best and Final offer. BI Bid Without Exception

When this code is used, only the mandatory segments,

required data elements, and segments to provide

pricing, cost information, certifications,

representations, orfill-in information are necessary. BW Bid With Exception (Request for Information)

When possible, exceptions should be provided within

the transaction set, e.g., delivery exceptions, packaging

exceptions, etc. When not possible, use either the 1/N9/290 or 2/N9/400 loop (using code Klin N901) to provide the exceptions.

35FED843 (003050) October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

DQ Decline to Quote

Use the 1/N9/290 loop (using code 55 in N901) to explain.

RE Replacement

Use to indicate a quote in response to an undefinitized

action. RT Request for Time Extension

Use to indicate the offeror is requesting a time

extension to submit the quote. When used to request an

extension for all line items, only the mandatory

segments and the l/DTM/150 segment, code 992, need

be transmitted. When used to request an extensionfor

individual line items, only the mandatory segments, the applicable 2/PO1/010 segment (PO101 only) and the 2/DTM/200 segment (with DTM01 citing code 992)

need be transmitted. UQ Unable to Quote

Use the 1/N9/290 loop (using code 55 in N901) to explain.

BQR07 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following.

Use to identify the highest level ofgovernment security classification or commercial protection applicable to the quote. Ifthe quote has both a

government security classification and a commercial protection level applicable to the quote, the government security classification takes precedence

and shall be cited in this data element. The commercial protection level applicable to specific items within the quote can be identified in the 2/SP1/291

segment.

06 Supplier Proprietary

1 1 Competition Sensitive

92 Government Confidential

93 Government Secret 94 Government Top Secret

35FED843 (003050) 8 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

CUR

040

Currency

Heading

Optional

1To specify the currency (dollars, pounds, francs, etc.) used in a transaction.

1. Use this segment when the quote is in other than U.S. dollars or payment in other

than U.S. dollars is being requested. If the quote is in other than U.S. dollars, identify the exchange rate for U.S. dollars applicable to the currency in which the quote is submitted.

2. When this segment is used to request payment in other than U.S. dollars, cite code SE

in CUR01 and the requested payment currency in CUR05. No exchange rate is required

for the payment currency.

3. When quoting in U.S. dollars but requesting payment in another currency, to comply

with the X12 syntax, cite code SE in CUR01, USD in CUR02 and identify the payment

currency in CUR05.

1 If CUR08 is present, then

2 IfCUR09 is present, then

3 If CURIO is present, then

4 IfCURll is present, then

5 IfCUR12 is present, then

6 If CURB is present, then

7 IfCUR14 is present, then

8 IfCUR15 is present, then

9 IfCUR16 is present, then

10 IfCUR17 is present, then

11 IfCUR18 is present, then

12 If CUR19 is present, then

13 IfCUR20 is present, then

14 IfCUR21 is present, then

1 See Figures Appendix for examples detailing the use of the CUR segment.

Data Element Summary

»

»

Ref. Pes. CUR01

CUR02

CUR03

Data

Element

98

100

Name Attributes

M ID 2/2

280

CUR04 98

Entity Identifier Code

Code identifying an organizational entity, a physical location, or an individual

SE Selling Party

Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified. Use to identify the currency in which the quote is being submitted.

Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another. Use to identify the exchange rate for the currency in which the quote is being

submitted (when other than U.S. dollars) to U.S. dollars. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

35FED843 (003050) 9 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

X CURIO

X CUR11

X CUR12

SE Selling Party

CUR05 100 Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified.

Use to identify the currency in which payment is requested, ifother than U.S.

dollars. X CUR06 669 Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based. Refer to 003050 Data Element Dictionary for acceptable code values. X CUR07 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. X CUR08 373 Date O DT 6/6

Date (YYMMDD).

X CUR09 337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

CUR19 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. CUR20 373 Date X DT 6/6 Date (YYMMDD).

X CUR13

X CUR14

X CUR15

X CUR16

X CUR17

X CUR18

35FED843 (003050) iO October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

X CUR21 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Federal 843 - Response to Request for Quotation RELEASE -FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

050

Heading

Optional

>1

To specify identifying numbers.

1. Use this l/REF/050 segment to identify reference numbers that apply to all of the line items. If the reference numbers vary by line item, use the 2/REF/100 segment

2. At least one occurrence of this REF segment with REF01 citing code PR is REQUIRED to provide the quoting parry's quotation number.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of REF02 or REF03 is required.

Data Element Summary

»

Ref. Pes. REF01Data

Element

128

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

When codes CT or W6 are used, one iteration ofthe l/DTM/150 segment is REQUIRED. Use code 036 (Expiration) in DTM01 andprovide the expiration

date ofthe cited schedule or contract in DTM02.

2Y Wage Determination

Use to indicate a Department ofLabor Wage

Determination number.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa Statement of Work is part ofthe quote, the PWK

segment can be used to indicate how the SOW is being

provided.

97 Package Number

A serial number indicating unit shipped

AH Agreement Number

Use to indicate a Union Agreement.

CI Contract Line Item Number

CH Customer catalog number

CR Customer Reference Number

Use to indicate the internal number that the quoting

party is assigning to identify the buying party.

CT Contract Number

Use to indicate a contract or agreement other than a

Federal Supply Schedule from which the quoted item can be ordered. Enter the contract number in REF02

and explain the nature ofthe contract in REF03 if necessary. The expiration date ofthe contract must be

specified in the DTMsegment.

35FED843 (003050) 12 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

DG Drawing Number

Ifa revision number and/or date must be citedfor the drawing number, concatenate the revision number with

the drawing number andprovide the date in REF03.

U Standard Industry Classification (SIC) Code

Use to indicate an exception is being taken to the Standard Industry Classification (SIC) code applicable

to the solicitation. When used, the bidder should cite the SIC code considered appropriate.

IX Item Number

Use to indicate a Federal supply schedule (FSS)

special item number.

K6 Purchase Description

LT Lot Number

LX Qualified Products List Use to indicate the Qualified Products List (QPL)

number where the quoted item can befound.

NI Military Standard (MXL-STD) Number

P4 Project Code

Use to indicate the project number applicable to the

solicitation. PR Price Quote Number

Use to indicate the number the quoting party is assigning to the quote. Use ofthis code is REQUIRED.

Each change to a quote should be assigned a new

number or at least have an extension to the original

number, e.g., ifthe original number is 12345, changes

can be identified by -I, -2, etc. QC Product Specification Document Number

Model designation of replacement component

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to indicate a specification number other than a MIL-SPEC. When used, identify the specification in REF03.

TN Transaction Reference Number

Use to indicate the unique reference numberfor a

related transaction set (e.g., an 841 transaction set carrying a related technical specification or drawing).

Each transaction set has a unique number. In the case ofthe 841 transaction set, that number is carried in SPI02.

TP Test Specification Number

VW Standard

Use to indicate a standard other than a MIL-STD.

When used, identify the standard in REF03.

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter Use to indicate a Federal Supply Schedule in which the quoted item can be found andprovide the Schedule

number in REF02. The expiration date MUST be noted

35FED843 (003050) 13 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

ZZ

in the DTMsegment.

Mutually Defined

Use to indicate another type ofreference number.

When used, identify the nature ofthe number in

REF02 127 Reference Number

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Ifa document has a revision, the document number and the revision number

should be concatenated and cited in this data element.

A free-form description to clarify the related data elements and their content

1. Use, ifnecessary, to carry additional information applicable to a reference

number cited in REF02.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

REF03 352 Description X AN 1/80

35FED843 (003050) 14 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

FOB F.O.B. Related Instructions

Syntax Notes:

Semantic Notes:

080

Heading

Optional

>1

To specify transportation instructions relating to shipment.

1. Use this l/FOB/080 segment if the FOB point and acceptance location apply to all of

the line items. When the FOB point and/or acceptance location varies by line item, use

the 2/FOB/180 segment.

2. This segment is not used when the quote is for construction or a service without

deliverables.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOB01 indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Data Element Summary

Ref. Pes. FOB01Data

Element Name

146 Shipment Method of Payment

Code identifying payment terms for transportation charges.

Attributes

M ID 2/2

BP

PE

PP

PS

Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a

specified location (origin or destination location) Use to indicate a Government Bill ofLading (GBL) mil

be issued. Prepaid and Summary Bill Use -when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoicedperiodically.

Prepaid (by Seller)

Use to indicate that transportation charges are not

included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice. When used, ifknown, specify the cost in the SAC

segment citing code 1260 in SAC02.

Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location)

Use to indicate transportation charges are included in

35FED843 (003050) 15 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

FOB02

X

X

FOB03

FOB04

FOB05

FOB06

X FOB07

X FOB08

X FOB09

the unit price.

309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the FOB point.

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other

point

Use to indicate the FOB point is afreightforwarder.

Provide the address in the Nl loop, citing code IC in N101.

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate another FOB point, i.e., neither at

origin nor at destination. Provide the address in the Nl

loop, citing code KXin N101.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms. Refer to 003050 Data Element Dictionary for acceptable code values. 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility.

Refer to 003050 Data Element Dictionary for acceptable code values. 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the acceptance point. This code also identifies the inspection

location unless N101 in the 1/N1/310 loop is Code LI. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate the acceptance point is neither at

origin nor at destination. Provide the address in the Nl

loop, using code KZ in N101.

O AN 1/80

A free-form description to clarify the related data elements and their content. Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes. Refer to 003050 Data Element Dictionary for acceptable code values. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

352 Description

54

35FED843 (003050) 16 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PAM Period Amount

095

Heading

Optional

10

To indicate a quantity and/or amount for an identified period.

Use this segment to identify the amount of a bid guarantee that is being submitted as

part of the quote. Specify in the PWK segment how the bid guarantee is being provided.

12

3

4

56

78

9

10

1

If any of PAM01 PAM02 or PAM03 is present, then all are required.

At least one of PAM02 or PAM05 is required.

If either PAM04 or PAM05 is present, then the other is required.

If either PAM06 or PAM07 is present, then the other is required.

If PAM07 is present, then at least one of PAM08 or PAM09 is required.

If PAM08 is present, then PAM07 is required.

If PAM09 is present, then PAM07 is required.

If PAM10 is present, then at least one of PAM11 or PAM12 is required.

If PAM11 is present, then PAM10 is required.

If either PAM13 or PAM14 is present, then the other is required.

PAM10, PAM11, or PAM12 are used when two dates are required.

Data Element Summary

X

X

X

X

Ref. Pes. PAM01

PAM02

PAM03

PAM04

PAM05

PAM06

PAM07

PAM08

PAM09

Data

Element

673

380

355

522

782

344

374

373

337

Name Attributes

ID 2/2

1/15

2/2

Quantity Qualifier

Code specifying the type of quantity.

Refer to 003050 Data Element Dictionary for acceptable code values. Quantity X R

Numeric value of quantity.

Unit or Basis for Measurement Code X ID

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Amount Qualifier Code X ID 1/2

Code to qualify amount

B0 Bond

Use to indicate a bid guarantee.

Monetary Amount

Monetary amount. Unit of Time Period or Interval

Code indicating the time period or interval Refer to 003050 Data Element Dictionary for acceptable code values. Date/Time Qualifier X ID

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. Date X DT

Date (YYMMDD).

Time X TM

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

1/15

ID 2/2

3/3

6/6

4/8

35FED843 (003050) 17 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED!

X PAM10

X PAM11

X PAM12

X PAM13

X PAM14

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time.

Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

1004 Percent Qualifier X ID 1/2

Code to qualify percent.

Refer to 003050 Data Element Dictionary for acceptable code values. 954 Percent X R 1/10

Percentage expressed as a decimal

35FED843 (003050) 18 October 1, 1995
Federal 843 • Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

SAC

120

Service, Promotion, Allowance, or Charge Information

Semantic Notes:

Comments: 1

Heading

Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

Use this l/SAC/120 segment to identify prices and, if applicable, quantities, for services or non-CLIN charges identified in the solicitation that apply to all of the line items. If the price for the services or non-CLIN charges vary by line item, use the 2/SAC/130

segment.

1 At least one of SAC02 or SAC03 is required.

If either SAC03 or SAC04 is present, then the other is required.

If either SAC06 or SAC07 is present, then the other is required.

If either SAC09 or SAC10 is present, then the other is required.

If SAC11 is present, then SAC10 is required.

If SAC13 is present, then at least one of SAC02 or SAC04 is required.

If SAC14 is present, then SAC13 is required.

If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.

SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC08 is the allowance or charge rate per unit. SAC10 and SAC1 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SAC10 and SAC1 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.

SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. SAC 14 is used in conjunction with SAC13 to identify an option when there is more

than one option of the promotion.

SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis

Amount". It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.

Ref. Pes. » SAC01

SAC02

Data Element Summary

Data

Element Name Attributes

248 Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified.

C Charge

N No Allowance or Charge

Use to indicate there is no chargefor the service

specified SAC02.

1300 Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

1. Any code may be used but the listed codes are preferred.

2. As a minimum, the codes listed in the solicitation must be used to identify

35FED843 (003050) 19 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

whether or not there is a charge.

BI80 Cleaning Charge

B610 Container Service Charge USA/Canada

Use to indicate a reusable container.

B870 Customs Charge

C240 Disconnect Charge

C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than Truckload (LTL) Charge

Use to indicate a charge for a less than carload or truckload delivery.

E400 Loading (Labor Charges)

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery

Use to indicate a chargefor the preparation ofa DD Form 250.

G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

G530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

HI 70 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate the amountfor Contractor Acquired Parts (CAP).

H550 Surcharge

H850 Tax

Use to indicate total taxes applicable to the total quote amount that are included in the unit prices.

H990 Testing Services Charge

1260 Transportation Direct Billing

Use to indicate the amountfor pre-paid transportation charges that will be

added to an invoice.

1380 Unloading (Labor Charges)

1590 Warranties

Refer to 003050 Data Element Dictionary for acceptable code values. X SAC03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values.

35FED843 (003050) 20 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

X SAC04

SAC05

SAC06

SAC07

SAC08

SAC09

SAC10

SAC11

X SAC12

X SAC13

X SAC14

X SAC15

Refer to 003050 Data Element Dictionary for acceptable code values. 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or charge

610 Amount O N2 1/15

Monetary amount

378 Allowance/ Charge Percent Qualifier X ID 1/1

Code indicating on what basis allowance or charge percent is calculated.

1. Use any code.

Refer to 003050 Data Element Dictionary for acceptable code values. 332 Percent X R 1/6 Percent expressed as a percent

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity X R 1/15

Numeric value of quantity.

Ifapplicable, use to identify the quantity to which the amount in SAC05

applies. SAC10/1 1 can be used together to specify a quantity range to which the amount in SAC05 applies.

380 Quantity O R 1/15

Numeric value of quantity.

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge.

Refer to 003050 Data Element Dictionary for acceptable code values. 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED843 (003050) 21 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

5To specify terms of sale.

1. Use this segment to identify a discount applicable to the entire quote.

2. The Prompt Payment Act specifies payment terms as Net 30 unless an appropriate

discount is applicable. Contractors do not need to cite net payment terms.

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 13 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 13 is required.

3 If ITD09 is present, then at least one of ITD 10 or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITD0 1 is 04, then ITD07 or ITD09 is required and either ITD 10 or ITD1 1 is required; if the code in ITD01 is 05, then ITD06 or ITD07 is required.

X

X

X

X

X

X

X

Ref. Pes. ITD01

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITD10

ITD11

ITD12

Data

Element

336

333

338

370

351

446

386

362

388

389

342

352

Data Element Summary

Name Attributes

Terms Type Code O ID 2/2

Code identifying type of payment terms. Refer to 003050 Data Element Dictionary for acceptable code values. Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period.

Refer to 003050 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date.

Cite 4,25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

Terms Discount Due Date X DT 6/6

Date payment is due if discount is to be earned. Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned. Terms Net Due Date O DT 6/6

Date when total invoice amount becomes due. Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable).

Terms Discount Amount

Total amount of terms discount. Terms Deferred Due Date

Date deferred payment or percent of invoice payable is due. Deferred Amount Due

Deferred amount due for payment.

Percent of Invoice Payable

Amount of invoice payable expressed in percent.

Description

O N2 1/10

O DT 6/6

N2 1/10

1/5

O AN 1/80

35FED843 (003050) 22 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

A free-form description to clarify the related data elements and their content. X ITD13 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced. X ITD14 107 Payment Method Code O ID 1/1

Code identifying type of payment procedures.

Refer to 003050 Data Element Dictionary for acceptable code values. X ITD15 954 Percent O R 1/10

Percentage expressed as a decimal
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes:

Comments:

DIS Discount Detail

140

Heading

Optional

20

To specify the exact type and terms of various discount information.

1. Use this l/DIS/140 segment to identify volume discounts that apply to all of the line items or the entire order that are based on the dollar value purchased. Use the 2/DIS/160 segment if the discount varies by line item.

2. Use the 1/N9/290 segment, with N901 citing code LI, and the l/MSG/300 segment to specify other volume or promotional discounts that apply to all of the line items or the

entire order.

1 DIS05 is the minimum for application of the discount. 2 DIS06 is the maximum for application of the discount.

Data Element Summary

»

»

»

»

»

Ref. Pes. DIS01

D1S02

DIS03

DIS04

DIS05

DIS06

Data

Element

653

654

655

656

657

657

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount. Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Control Limit M NO 1/10

Amount or time associated with application of the discount. Discount Control Limit O NO 1/10

Amount or time associated with application of the discount.

35FED843 (003050) 24 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

DTM Date/Time Reference

150

Heading

Optional

10

To specify pertinent dates and times.

1. Use this l/DTM/150 segment to identify dates that apply to the entire quote or all of

the line items. When the dates vary by line item, use the 2/DTM/200 segment.

2. This segment can be used to quote a delivery date when it is specified as an actual

date. If the delivery schedule is quoted as a set time period after the occurrence of some

event, use the l/LDT/160 segment.

3. This segment can also be used to request an extension of the quote submission date, to extend the quote expiration date, to provide the date of a FSS or other contract, or to specify the 'midpoint of the proposed effort.

4. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 0 1 7 Estimated Delivery

036 Expiration Date coverage expires

Use to indicate the expiration date ofa Federal Supply

Schedule or contract. This relates to information

provided in the l/REF/050 segment specificallyfor

codes CT, and W6.

037 Ship Not Before

063 Do Not Deliver After

Use to indicate deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate deliveries cannot be made before a

specified date and/or time. 065 1st Schedule Delivery

066 1st Schedule Ship

069 Promised for Delivery Use to indicate the exact date when the offeror proposes to make delivery.

075 Promised for Delivery (Prior to and Including) Use to indicate the date on or before which the offeror proposes to make delivery.

35FED843 (003050) 25 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

174 Month Ending

Use to indicate delivery is required on the last date of

the specified month.

193 Period Start Use to indicate the performance period start date. 194 Period End

Use to indicate the performance period end date. 227 Lease Term Start 228 Lease Term End

276 Contract Start The start date for a contract Use to indicate the commencement date ofan Agreement or an IDC award instrument.

279 Contract Completion

The finish date for a contract Use to indicate the completion date ofan Agreement or an IDC award instrument.

368 Submittal

Date an item was submitted to a customer When REF01 is code TN, use to indicate the date ofa

related transaction set. 375 Delivery Start The date that deliveries will begin

Use to indicate the start datefor deliveries when the

total quantity is to be delivered during a specified time

period.

376 Delivery End

The date that deliveries will end

Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

800 Midpoint of Performance

Use to indicate the date when halfthe effort in terms of

dollars or hours will be completed.

937 Department of Labor Wage Determination Date

Use to indicate the date ofa Department ofLabor

Wage Determination.

992 Date Requested

When BQR06 is code RT, use to indicate the extension

date requestedfor a quote submission.

DTM02 373 Date X DT 6/6

Date (YYMMDD).

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to indicate the timefor a delivery.

35FED843 (003050) 26 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Specify the time only in the HHMMformat.

CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05

DTM06

624 Century

DTM07

O NO 2/2

The first two characters in the designation of the year (CCYY).

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

1. Use any code.

2. Use to qualify a date when it is necessary to express the date in other than

YYMMDDformat. Use also, to qualify a range ofdates or times. Refer to 003050 Data Element Dictionary for acceptable code values. 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times. Use to identify a time range for deliveries on a specified date, e.g., use code

RTM in DTM06 to qualify a delivery range for March 30, 1995 between 1:00

PMand 4:00 PM local time. Use DTM01/02 to convey the March 30, 1995

date.

35FED843 (003050) 27 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

160

Heading

Optional

12 To specify lead time for availability of products and services.

1. Use this l/LDT/160 segment when the quote delivery schedule applies to all of the

line items and there will be only one delivery of the total quantity. If the quote delivery

schedule varies by line item or more than one delivery will be required for the total quantity, use the 2/LDT/394 loop. If the quote delivery schedule differs by ship-to

addressee, use the 2/LDT/550 loop.

2. Use this segment when the delivery schedule is expressed as a set time period after the occurrence of some event. The previous DTM segment is used when the delivery date is an actual date.

3. This segment can also be used to indicate the length of the quote acceptance period

allowed by the offeror or to specify when the midpoint of the proposed effort will be

reached.

4. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

»

Ref. Pes. LDT01

Data

Element

345

Data Element Summary

Name

Lead Time Code

Code indicating the time range.

Attributes

M ID 2/2

AA

AD

AE

AF

AP

AT

AU

AV

AW

AX

AY

AZ

» LDT02 380 Quantity

From date of PO receipt to sample ready.

From date of sample approval to first product shipment.

From date of PO receipt to shipment.

From date of PO receipt to delivery.

From Date of Award to Midpoint of Effort From Bid Opening to Expiration of Bid

Use to indicate the bid acceptance period allowed by

the offeror with the bid opening date as the basis. From Required-By Date to Expiration Date

Use to indicate the bid acceptance period allowed by

the offeror with the bid due date as the basis. From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

Use to indicate the completion date, e.g., for a level of

effort. From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of Item M R 1/15

35FED843 (003050) 28 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

» LDT03 344

LDT04 373

Numeric value of quantity.

Unit of Time Period or Interval

Code indicating the time period or interval M ID 2/2

CY

DA

KK

MO

QY

SA

WK

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

Date O DT 6/6

Date (YYMMDD).

Use, as applicable, to cite the effective date ofa lead time. For example, the

start date ofthe cited activity.

35FED843 (003050) 29 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: MEA Measurements

Position: 200

Loop:

Level: Heading

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances,

variances, and weights. (See Figures Appendix for example of use of COOL)

Notes: 1. Use this 1 /MEA/200 segment to provide information that applies to all of the line items. If the information varies by line item, use the 2/MEA/049 segment.

2. This segment can be used to specify the variations in quantity permitted; and for a

requirements or an indefinite quantity type procurement instrument, the minimum/maximum quantity per order, the maximum that may be ordered during a

specified time period, and the minimum and maximum obligations of the government

and the contractor.

Syntax Notes:

Semantic Notes: Comments:

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Ref. Pes. MEA01Data

Element

737

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEAO5 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Use any code.

BTBatch Limits

Use to indicate the minimum and maximum limits ofthe government's

obligation to order either in terms ofdollars or quantity under a requirements

or indefinite quantity type award instrument, a task order or a delivery order

depending on the code cited in BQT06 ofthe 840 solicitation. Use MEA04-

C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06

to specify the minimum and maximum.

CT Counts

Use to indicate variations in quantity when it is expressed as a discrete

quantity. Specify the quantity under and/or over in MEA05/06.

35FED843 (003050)

DE Defects

Use to indicate a warranty period.

LTLot Limits

Use to indicate the minimum and maximum limits ofthe contractor's obligation

either in terms ofdollars or quantity to deliver under a requirements or an

30 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

indefinite quantity type award instrument. Do not usefor a purchase order or

delivery order. Use MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and maximum.

OL Order Limits

Use to indicate the maximum that the government may orderfrom a

requirements or an indefinite quantity type award instrument in a specified time

period. Do not usefor a purchase order or delivery order. Use MEA03 to identify the quantity, MEA04-C00101 to identify the unit ofmeasure, and

MEA04-C00104 to identify the time period.

PMPermitted

Use to indicate the minimum and maximum quantity or dollars that are permittedper order against a requirements or an indefinite quantity type award

instrument. Use MEA04-C00101 to identify the unit ofmeasure (dollars, each,

etc.) and use MEA05/06 to specify the minimum and maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code. MXMaximum

When MEA01 is code OL, use to indicate the maximum amount that can be

ordered in a specified period oftime. PO Percent ofOrder (-, +)

Use to indicate the variation ofquantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/or over in MEA05/06.

RYRatio

Use to indicate the proposed share ratio for an incentive or cost sharing

contract. Identify the proposed Government share in MEA05 and the proposed

contractor share inMEA06.

TT Time

Use to indicate the length ofa warranty period. Specify the number ofdays,

weeks, months or years in MEA03 and the time period in MEA04-C00101.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA03 739 Measurement Value X R 1/20

The value of the measurement. MEA04 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples of

use.)

1. This composite unit ofmeasure can be used to indicate the maximum that may be ordered during a specified period oftime under a requirements or an

indefinite quantity type award instrument.

2. For example: Ifthe maximum that can be orderedper quarter is 10,000

each, thenMEAOl would cite code OL, MEA02 would cite code MX, MEA03

would cite 10,000, MEA04-C00101 would cite code EA andMEA04- COO104

would cite code Ql.

» C00101 355 Unit or Basis for Measurement Code M ID 2/2

35FED843 (003050) 31 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

X C00102

X C00103

C00104

X C00105

X C00106

X C00107

X C00108

X C00109

X C00110

X C00111

X C00112

X C00113

X C00114

X C00115

MEA05

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

740

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O

O

1/15

Multiplier 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measurement range.

1. When MEA01 is code CT orMEA02 is code PO, use to specify the variation

in quantity under.

35FED843 (003050) 32 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED I

2. WhenMEA02 is RY, use to specijy the proposed Government share.

3. WhenMEAOl is code BT, LT, or PM, use to specijy the minimum amount or

quantity.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA06 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range.

1. WhenMEAOl is code CT orMEA02 is code PO, use to specijy the variation

in quantity over.

2. When MEA02 is RY, use to specijy the proposed contractor share.

3. WhenMEAOl is code BT, LT, or PM, use to specijy the maximum amount or

quantity.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEAO7 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value. Refer to 003050 Data Element Dictionary for acceptable code values. MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. MEA10 1373 Measurement Method or Device X ID 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 33 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: PWK Paperwork

Position: 210

Loop:

Level: Heading

Usage: Optional

Max Use: 25

Purpose: To identify the type and transmission of paperwork or supporting information Notes: 1. Use this l/PWK/210 segment, when needed, to indicate either paperwork required in the Request for Quote (PWK segment in the 840), or other paperwork applicable to the quote is being provided by means other than within this transaction set. If there is paperwork applicable to a specific line item, use the 2/PWK/070 segment.

2. Use this segment to provide information essential to the quote.

Syntax Notes: 1 If either PWK05 or PWK06 is present, then the other is required.

Semantic Notes: Comments: 1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» PWK01 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

Use to identify the type ofpaperwork the offeror is providing.

25 Purchase Plan

Use to indicate a make or buy plan.

35 Subcontractor Plan

AE Attachment

Use to indicate some additional type document is being

provided by means other than within the transaction

set. Specify the nature ofthe document in PWK07.

CI Cost Data Summary

Use to indicate non-certified cost andprice data. C5 Certified Cost and Price Data

C6 Wage Determination

Use to indicate a Department ofLabor Wage

Determination.

DW Drawing(s)

IT Certified Inspection and Test Results Use to indicate test resultsfor a QBL, QML, or QPL

item. MS Material Safety Data Sheet

PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a statement ofwork.

35FED843 (003050) 34 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

PWK02

X PWK03

PWK04

PM Proof of Insurance SD Support Data for a Request for Quote

Use to indicate that supporting technical

documentation, e.g., technical proposal, etc. are being

provided. Use ofthis code is required when BQR06 is code AB.

TJ Asset Status Advice

Use to indicate a construction bid bond.

UA Union Agreement

US "BUY AMERICA" Certification of Compliance

756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be

sent BE By Mail and Electronically

Use to indicate E-Mail.

BM By Mail

CF Courier

EL Electronically Only

Use to indicate Electronic Data Interchange (EDI).

FX By Fax

757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee. 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use to identify the party to whom the paperwork identified in PWK01 was sent. Ifthere is more than one recipient ofthe same paperwork item, use multiple

repetitions ofthe PWK segment with the same report code in PWK01. Provide

the address ofthe recipient in the 1/N1/310 segment and/or the recipient

communication number in the l/PER/260 segment.

7N Party to Receive Proposal

BY Buying Party (Purchaser)

Use to indicate the contracting officer. IS Party to Receive Certified Inspection Report

Use when PWK01 is code IT. KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsiblefor a project to include the Advisor under a Grant. KY Technical Office

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 67 Identification Code X AN 2/20

Code identifying a party or other code. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use, only ifnecessary, to identify additional information related to a specific

X PWK05

X PWK06

PWK07

35FED843 (003050) 35 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

paperwork item.

»

PWK08

C00201

C002

704

C00202

C00203

C00204

C00205

704

704

704

704

2. Use offreeform text is discouraged ifthe information can be provided by some other means within the transaction set. Actions Indicated O

Actions to be performed on the piece of paperwork identified Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

PV Provided

Use to indicate the specifiedpaperwork will be or is being provided by the offeror. Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 36 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

PKG

220

Marking, Packaging, Loading

Syntax Notes:

Semantic Notes: Comments:

Heading

Optional

25

To describe marking, packaging, loading and unloading requirements.

1. Use this l/PKG/220 segment to identify packaging requirements that apply to all of

the line items. If the packaging requirements apply to all of the line items to be delivered

to a named entity, use the l/PKG/420 segment. If the packaging requirements vary by

line item, use the 2/PKG/080 segment or the 2/PKG/530 segment if the packaging

requirements are applicable to a named entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKG01 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKG01 = "P1, then PKG05 is used. If PKG01 = "S", then PKG04 is used. If PKG01 = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Ref. Pes. PKG01Data

Element

349

Name Attributes

X ID 1/1

PKG02 753

Item Description Type

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

35FED843 (003050) 37 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

PKG03

PKG04

PKG05

X PKG06

PM

When the packing code associated with this Packaging

Characteristic Code is a three position code; the first position signifies Level A packingfor overseas shipments via surface; the secondposition signifies

Level B packingfor overseas shipments viafreight

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments. When

standard commercial packaging perASTMD3951 is being proposed, cite M1L-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

PML

SMK

UC

UCL

WM

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted to ASC

XI2 requesting a codefor Federal Government. If

approved, we expect the code will be availablefor use

in ASCXI2 Version/Release 3060.

754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which isMIL-STD2073-2C).

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. When PKG04 carries a code indicating that the item will be packed

differently than required in the solicitation, use to provide an explanation.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 38 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

TD5 Carrier Details (Routing Sequence/Transit Time)

240

Syntax Notes:

Semantic Notes: Comments:

Heading

Optional

12To specify the carrier, sequence of routing and to provide transit time information.

1. Use this 1/TD5/240 segment to identify the transportation method that is applicable to

all of the line items. If the transportation method applies to all of the line items to be

delivered to a named entity, use the 1/TD5/390 segment. If the transportation method

varies by line item, use the 2/TD5/250 or the 2/TD5/500 segment when the

transportation method is applicable to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD502 TD504 TD505 TD506 or TD5 1 2 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. TD501

TD502

TD503

TD504

Data

Element

133

66

67

91

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X JD 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

X TD505

X TD506

35FED843 (003050)

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity.

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

39 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 40 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

260

Heading

Optional

5To specify transportation special handling requirements or hazardous materials

information or both.

1. Use this 1/TD4/260 segment to provide special handling or hazardous material

information when it applies to all of the line items. Use the 1/TD4/410 segment when

the special handling or hazardous material information applies to all of the line items

applicable to a named entity. If this information varies by line item, use the 2/TD4/270

segment or the 2/TD4/520 if the information is applicable to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD401 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401Data

Element

152

TD402

TD403

TD404

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

AMMA.M. Delivery Requirement

DA Dangerous

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HMEndorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

PG Poisonous Gas

PMMP.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1

Code which qualifies the Hazardous Material Class Code (209). Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED843 (003050) 41 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: N9 Reference Number

Position: 290

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To transmit identifying numbers and descriptive information as specified by the

reference number qualifier. Notes: 1. Use this 1/N9/290 loop to provide required information that is applicable to the entire quote. To provide information applicable to a line item, use the 2/N9/400 loop.

2. Use this loop to provide certifications, representations and fill-in information, as required in the solicitation (RRA segment) 840 transaction set, that is not provided

elsewhere in the transaction set; to provide explanations when BQR06 is either code DQ

or UQ; or to specify exceptions (BQR06 is code BW) being taken to some item in the

solicitation that cannot be provided elsewhere in the transaction set.

3. When citing a clause in N902, the date of the clause MUST be cited in N904 and the

title of the clause may be optionally cited in the following MSG segment

4. When an Alternate section is applicable to a cited clause, the alpha/numeric alternate

identifier and date MUST be cited in the following MSG segment.

Syntax Notes:

Semantic Notes: Comments:

5. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Data Element Summary

»

Ref. Pes. N901Data

Element Name

128 Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

55

BB

CJ

DF

DX

EC

Sequence Number

When BQR06 is code DQ or UQ, use to indicate an

explanation is being provided in the following MSG

segment. Insert the word "Explanation" in N903 when

using this code. Authorization Number

Proves that permission was obtained to provide a

service Use to indicate the Code ofFederal Regulations.

Clause Number

Use to indicate a purchasing activity clause (i.e., a

clause notfound in FAR/DFARS/FIRMR, etc.). Identify

the purchasing activity issuing the clause in N903.

Defense Federal Acquisition Regulations (DFAR)

Department/Agency Number

Use to indicate an Agency Clause and identify the agency in N903.

Circular

35FED843 (003050) 42 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Use to indicate an Office ofManagement and Budget

(OMB) Circular number.

FA Federal Acquisition Regulations (FAR)

H4 Federal Information Resources Management

Regulation

KR Response to a Request for Quotation Reference

A discrete number assigned for identification purpose

to a response to a request for quotation

Use to indicate fill-in information required by the number cited in N902 is being provided in the following MSG segment.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

When BQR06 is code BW, use to indicate exceptions

are being taken to items in the solicitation and are

specified in the following MSG segment. Insert the word "Exception " in N903 when this code is used. KW Certification A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor

Use to indicate a certification required by the number

cited in N902 is being provided in the following MSG

segment.

KX Representation

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can

be placed with that vendor

Use to indicate a representation required by the number cited in N902 is being provided in the following MSG segment.

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable

to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use to indicate the Master Solicitation number that contains terms and conditions that pertain to the

solicitation. LI Letters or Notes Use to indicate general information, comments, or

notes are being provided by the bidder in the following

MSG segment. Insert the word "Note" in N903 when

35FED843 (003050) 43 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

this code is used. ZZ Mutually Defined

Use to indicate that amounts applicable to incentive or

cost sharing contracts are being provided in the MSG

segment. When used, insert the word "Amounts" in N903.

N902 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-form descriptive text.

1. When N901 is code 55, cite the word "Explanation"; when N901 is code AT,

cite the word "Exception"; when N901 is code LI, cite the word "Note"; when

N901 is code ZZ, insert the word "Amounts"; when N901 is code CJ, orDX,

identify the purchasing activity or agency issuing the clause cited in N902.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. N904 373 Date O DT 6/6

Date (YYMMDD).

Use to identify the date ofthe clause cited in N902. The DDportion ofthe date

will always be 01. N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N906 623 Time Code O ED 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 44 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment: MSG Message Text

Position: 300

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use this segment when N901 is code KR, KW, or KX to provide a certification,

representation or fill-in information required by the clause or paragraph number cited in N902; when N901 is code LI to provide general comments or notes; when N901 is code

55 to provide an explanation for not providing a quote; when N901 is code KT, to identify exceptions being taken to some portion of the solicitation; or when N901 is code

ZZ, to identify amounts applicable to incentive or cost sharing contracts.

2. When providing a certification, representation or fill-in information, the clause title, if cited, and the alternate identifier and date, if applicable, will be the first data

provided. This data will be followed by a numeric designation of the number of data

items being provided. Each data item will be preceded by the paragraph or section

identifier in the clause where the certification, representation or fill-in information is to be inserted (if identifiers are included in the clause). If there is no paragraph or section designator, the required information will immediately follow the numeric designation of

the data items being provided. If the information to be provided is to be selected from

provided responses within the clause, cite the information that is selected.

3. A pipe sign (|) will be inserted after each data item. As an example, the information

required by FAR 52.204-3 would be provided as follows:

Taxpayer Identification| 3| (c) TIN has been applied for| (d) Other corporate entityl (e) Offeror is not owned or controlled by a common parent as defined in paragraph (a) of

this clause|

Information required by DFARS 252.21 1-7012 would be provided as follows:

Certifications-Commercial Items-Competitive Acquisitions! 2|(c)(l) Items offered are commercial items as defined in (b)(l)(iv)| (c2)(ii) Will be produced using government

production and research property identified below| Milling Machine! N0001992C1234|

Naval Air Systems Command!

In the second example, the name of the offeror and the solicitation number (required by

the clause) are provided elsewhere within the transaction set therefore are not repeated

in the certification.

4. Use this segment to provide information essential to the quote.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

»

Ref. Pes. MSG01Data

Element

933

Name

Free-Form Message Text

Free-form message text. Printer Carriage Control Code

Attributes

M AN 1/264

X MSG02 934 O ID 2/2

35FED843 (003050) 45 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 46 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: Nl Name

Position: 310

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code. Notes: 1. Use this 1/N1/3 10 loop to identify entities or locations that apply to all of the line items. If information varies by line item, use the 2/N1/420 loop.

2. Whenever possible, identification and address information should be provided using

N101, N103, and N104. Use N102 and segment N2 through N4 as applicable when

address information cannot be provided using one of the codes listed in N103.

3. At least 2 repetitions of this are required using codes BY and SE in N101.

Syntax Notes:

Semantic Notes: Comments:

4. Use this segment to provide information essential to the quote.

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101.

Data Element Summary

Ref. Pes. N101Data

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28

31

61

7N

AE

AG

Subcontractor Use this code only ifthe solicitation included a

Contract Security Classification Specification (DD

Form 254) and the offeror is to provide the name and

address ofa subcontractor.

Postal Mailing Address

Use only when an actual mailing address is required

and it is differentfrom the address providedfor any

other qualifier code. Do not use ifanother qualifier

code can be used to pass this address. When used, cite the name ofthe party on N102 and the N2 segment, if necessary. Performed At

The facility where work was performed Use to indicate the proposed place ofperformance

when it is other than the offeror's mailing address. Party to Receive Proposal

Additional Delivery Address Use to indicate a ship in-place location. Agent/Agency

Use this code to indicate the entity is responding on

behalfofa company named in a previous iteration of

35FED843 (003050) 47 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

the Nl loop.

BY Buying Party (Purchaser)

IC Intermediate Consignee

When FOB02 is code IT, use to indicate afreight

forwarder.

IS Party to Receive Certified Inspection Report

Kl Contractor Cognizant Security Office

Use this code only ifthe solicitation included the Contract Security Classification Specification (DD

Form 254) and the offeror is to provide the name and

address ofthe contractor cognizant security office. K2 Subcontractor Cognizant Security Office

Use this code only ifthe solicitation included a

Contract Security Classification Specification (DD

Form 254) and the offeror is to provide the name and

address ofthe subcontractor cognizant security office. K3 Place of Performance Cognizant Security Office

Use this code only ifthe solicitation included a

Contract Security Classification Specification (DD

Form 254) and the offeror is to provide the name and

address ofthe place ofperformance cognizant security

office. KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsiblefor a project to include the advisor under a Grant. KX Free on Board Point

When FOB02 is code ZZ, use to indicate an FOBpoint

other than at origin or destination. KY Technical Office

Use to indicate the technical office that has cognizance

over the technical portion ofa solicitation ifit is intendedfor bidders to deal directly with this entity.

KZ Acceptance Location

Use to indicate the acceptance location is proposed at other than origin or destination. LI Inspection Location

Place where the item was viewed or inspected

PW Pick Up Address

RI Remit To

Use to indicate the place to send remittance when it is different than the contractor's address, e.g., a bank,

financial office location, etc. SE Selling Party

ST Ship To

Use this code when a different delivery schedule

associated with a named entity is being proposed. If

the ship-to address is an FPO orAPO, cite the FPO or APO zip code in N104 and cite code AR in N405.

35FED843 (003050) 48 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate the location where a service will be

performed, e.g., grass cutting.

TQ Third Party Reviewing Organization (TPO)

Use to indicate the office for receipt offoreign

disclosure sensitive information per DoD Directive

5230.25.

X2 Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

N102 93 Name X AN 1/35

Free-form name. N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS number is preferred over other codes

to identify an entity. Use ofthis code is required when

N101 is code SE. 10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a DoD or Civilian Agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

Use to indicate a commercial entity. Ifthe commercial

entity does not have a CAGE code, use code ZC.

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

N104 67 Identification Code X AN 2/20

Code identifying a party or other code. N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

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Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

320

Nl

Heading

Optional

2

To specify additional names or those longer than 35 characters in length.

This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

»

Ref. Pes. N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-form name. Name

Free-form name.

Attributes

M AN 1/35

O AN 1/35

35FED843 (003050) 50 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED!

Segment: ISO Address Information

Position: 330

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 2

Purpose: To specify the location of the named party. Notes: This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

»

Ref. Pes. N301Data

Element

166 Address Information

Address information

Address Information

Address information

Name Attributes

M AN 1/35

N302 166 O AN 1/35

35FED843 (003050) 51 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

340

Nl

Heading

Optional

1To specify the geographic place of the named party.

This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

If N406 is present, then N405 is required.

A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

Data Element Summary

Data

Element Name Attributes

O AN 2/30

N406

19 City Name

Free-form text for city name.

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency. 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States). 26 Country Code O ID 2/3

Code identifying the country.

309 Location Qualifier X ID 1/2

Code identifying type of location. AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or Fleet Post Office (FPO).

310 Location Identifier O AN 1/30

Code which identifies a specific location.

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Federal 843 - Response to Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Mai Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

350

Nl

Heading

Optional

12

To specify identifying numbers.

Use of this segment is required in all quotes and amendments to quotes when N101 is code SE to identify the personal identification number of the quoting party.

1 At least one of REF02 or REF03 is required.

»

Ref. Pes. REF01Data

Element

128

REF02

REF03

127

352

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

EL Electronic device pin number

Use to indicate the identification number assigned to the contractor at the time ofregistration. Use ofthis code is REQUIRED.

ZF Contractor Establishment Code (CEC)

Government identifier to designate a contractor; it is nine characters, eight numeric and a final alpha

Use only when N101 is code SE. Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED843 (003050) 53 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: PER Administrative Communications Contact

Position: 360

Loop: Nl

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To identify a person or office to whom administrative communications should be

directed. Notes: 1. Use this segment to provide the names and titles of individuals associated with the

entity cited in the same Nl loop.

Syntax Notes:

Semantic Notes: Comments:

2. When BQR01 is code 00 and Nl is code SE, this segment is REQUIRED.

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. » PER01Data

Element

366

» PER02 93

» PER03 365

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

Use to identify various individuals within the offeror's organization.

AA

AF

BD

CE

IC

KA

ME

PP

SI

SU

Authorized Representative

Use to indicate the person authorized by the offeror to contractually and legally bind the entity.

Authorized Financial Contact Use to identify the individual in the offeror's company

who is responsible for cost andprice data. Buyer Name or Department

Certifier Information Contact Authorized Negotiator

Manufacturing

Use to indicate the manufacturing point ofcontact. Program Manager

Investigator

Use this codefor research and development type of

work to indicate who the principal investigator isfor

your company.

Supplier Contact Use to indicate a contact within the offeror's organization.

Name O AN 1/35

Free-form name.

Cite last namefirst, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsfor the first name. Ifnecessary, use PER09

to cite the party's title. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

35FED843 (003050) 54 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

» PER04

PER05

PER06

PER07

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a telephone number, PER05/06 could cite a FAX number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use, ifapplicable, to provide an extension number

when PER03 is code TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a third communications numberfor the party cited in PER02.

AU

EM

FX

IT

TE

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Facsimile

International Telephone

Include the country code. Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code.

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PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

7. Use, ifnecessary, to provide the title ofthe individual cited in PER02.

2. This data element is REQUIRED when PER01 is code AA, CE, or KA.

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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

390

Nl

Heading

Optional

12 To specify the carrier, sequence of routing and to provide transit time information.

1. Use this 1/TD5/390 segment when the transportation method is the same for all of the

line items being shipped to a named entity. If the transportation method varies by line item, use the 2/TD5/250 segment or the 2/TD5/500 segment when the information is applicable to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Pes. TD501

TD502

TD503

TD504

Data

Element

133

66

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. X TD505 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity.

X TD506 368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order cr shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. 35FED843 (003050) 57 October 1, 1995
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Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

410

Nl

Heading

Optional

5To specify transportation special handling requirements or hazardous materials

information or both.

1. Use this 1/TD4/410 segment to identify special handling or hazardous material

information that is the same for all of the line items applicable to a named entity. If this information varies by line item, use the 2/TD4/270 segment or the 2/TD4/520 segment

if the information is applicable to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD401 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401Data

Element

152

Data Element Summary

Name

Special Handling Code

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

Attributes

ID 2/3

TD402

TD403

TD404

208

209

352

AMM A.M. Delivery Requirement

DA Dangerous

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X DD 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED843 (003050) 59 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

420

Nl

Heading

Optional

25

To describe marking, packaging, loading and unloading requirements.

1. Use this l/PKG/420 segment when the packaging requirements are the same for all the line items to be delivered to a named entity. If the packaging requirements vary by

line item, use the 2/PKG/080 segment or the 2/PKG/530 segment if the packaging

requirements are applicable to a named entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGO1 = "F", then PKG05 is used. If PKGO1 =

1

' S", then PKG04 is used. If PKG01 = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Ref. Pes. PKG01Data

Element

349

PKG02 753

Name Attributes

Item Description Type X ID 1/1

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify the applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with this Packaging

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PKG03 559

PKG04 754

PKG05 352

PKG06 400

PM

PML

SMK

UC

UCL

WM

Agency Qualifier Code

Characteristic Code is a three position code; the first position signifies Level A packingfor overseas shipments via surface; the secondposition signifies

Level B packingfor overseas shipments viafreight

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTM D3951 is being proposed, cite MIL-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted toASC

XI2 requesting a code for Federal Government. If

approved, we expect the code will be available for use inASCX12 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which isMIL-STD2073-2C).

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. When PKG04 carries a code indicating that the item will be packed

differently than required in the solicitation, use to provide an explanation.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

POl Baseline Item Data

010

POl

Detail

Optional

1To specify basic and most frequently used line item data.

1. If the quote is for the exact item and quantity as specified in the solicitation, PO101,

PO104, and PO105 if one of the listed codes is cited, is all that is required. Other data

elements may be used, as necessary, to provide any additional information the offeror

feels is essential to the quote.

2. When BQR06 is code AB, PO106 is REQUIRED using codes FS, MF, MG, PW or ZB, as necessary, to adequately describe the item and provide information regarding the

item, manufacturer and design control source.

1 If PO103 is present, then PO102 is required. 2 If PO105 is present, then PO104 is required.

3 If either POl06 or POl07 is present, then the other is required.

4 If either POl08 or POl09 is present, then the other is required.

5 If either POl 10 or POl 1 1 is present, then the other is required.

6 If either PO1 1 2 or PO1 1 3 is present, then the other is required. 7 If either POl 14 or POl 15 is present, then the other is required.

8 If either POl 16 or POl 17 is present, then the other is required.

9 If either P0118orP0119is present, then the other is required.

10 If either PO120 or P0121 is present, then the other is required.

11 If either PO1 22 or PO1 23 is present, then the other is required.

12 If either P0124 or P0125 is present, then the other is required.

1 See the Data Dictionary for a complete list of ID's. 2 PO101 is the line item identification 3 PO106 through P0125 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Data Element Summary

Ref. Pes. PO101Data

Element

350

PO102

PO103

330

355

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set. To identify the item being quoted or to which changes are being proposed, this data element must contain whatever numeric or alpha characters that were

provided in the solicitation. Quantity Ordered X R 1/9

Quantity ordered. Use to identify the quantity being quoted only ifthe quantity differsfrom the

solicited quantity. Use the P03 segment to explain.

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. 35FED843 (003050) 62 October 1, 1995
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SX Shipment

Use when PO101 is a CLINfor transportation charges.

ZZ Mutually Defines

Use to indicate a Task or Job. Refer to 003050 Data Element Dictionary for acceptable code values. PO104 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

1. Cite the unit pricefor the line item except when PO105 is code PQ. In that

instance, cite the total pricefor the line item.

2. Ifa discount is applicable to the line item, cite the discountedprice.

3. When PO105 is either code NC or NS, enter the number 0. PO105 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item. Use only ifnecessary to provide the basis ofthe quotedprice.

CA Catalog

ES Estimated

FB Fabrication Cost Use to indicate the price includes the incorporation of

GFE, GFM, or GFP.

KA Price with Government Furnished Property

Use to indicate the price ofthe items includes the use ofGFP, GFE, or GFMto manufacture the item. NC No Charge

Use to indicate this is a no cost item. NE Not to Exceed

NS Not Separately Priced

Use to indicate the item is not separately priced but is included in the price ofthe item to which it pertains.

PQ Posted

Use to indicate the price cited in PO104 is a total price

for the line item rather than a unit price.

TB To be negotiated.

PO106 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

1. PO106 through P0125 are used in pairs. For example, PO106 contains a

qualifier code and PO107 contains the data related to the code.

2. Ifan equal or substitute items is being quoted, as a minimum, include the National Stock Number, the Manufacturer's Part Number (to indicate who has

design control) andManufacturer (ifother than the bidder). In addition,

provide the address ofthe entity who controls the design or who is manufacturing the item in the 2/N1/420 loop.

3. Any code may be used but the listed codes are preferred.

A8 Exhibit Line Item Number

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AKRefined Product Code

CG Commodity Grouping

Use to indicate a commodity code. CH Country ofOrigin Code

CL Color

CN Commodity Name

FS National Stock Number

Use ofthis code is required when BQR06 is code AB and the alternate or

substitute item has an NSN. The NSN shall be transmitted without dashes. FT Federal Supply Classification See ASCX12 Code Source List 27for the FSCs associated with this code. KFItem Type Number

LTLot Number

Nl National Drug Code in 4-4-2 Format

N2 National Drug Code in 5-3-2 Format

N3 National Drug Code in 5-4-1 Format

N4 National Drug Code in 5-4-2 Format

ND National Drug Code (NDC)

MFManufacturer

When an alternate product is offered, use to indicate the manufacturer ofthe item ifother than the quoting party. When used, cite the DUNS number ofthe manufacturer in the following 234 data element. MGManufacturer's Part Number

Use ofthis code is required ifBQR06 is code AB and the alternate or substitute item does not have an NSN. When used, a second 235/234 pair must be used

citing either code MFor ZB in data element 235. MNModel Number

PD Part Number Description

Use to indicate a clear text description ofan item that cannot be identified by a

number, e.g., transportation.

PN Company Part Number

PU Part Reference Number

Use to indicate a part number assigned by an industry (not related to a specific

manufacturer). Do not use for National Drug Codes.

PWPart Drawing

Use ofthis code is required when BQR06 is codeAB.

SN Serial Number

SR Substitute Product Number

SWStock Number

Use to indicate a local stock number

SZ Vendor Alphanumeric Size Code (NRMA)

Use to indicate the size ofan item. UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned by a selling party other than the manufacturer.

ZB Commercial and Government Entity (CAGE) Code

When an alternate product is offered, use to indicate the manufacturer ofan

item ifother than the quoting party. Use ofthis code or code MFis required

when an alternate product is offered. Refer to 003050 Data Element Dictionary for acceptable code values. PO107 234 Product/Service ID

Identifying number for a product or service. Product/Service ID Qualifier

X AN 1/40

PO108 235 X ID 2/2

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Code identifying the type/source of the descriptive number used in

Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. PO109 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

PO110 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

POlll 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0112 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0113 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0114 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0115 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0116 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0117 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0118 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0119 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

PO120 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0121 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0122 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0123 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0124 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in

2/2

35FED843 (003050) 65 October 1, 1995
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Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. P0125 234 Product/Service ID X AN 1/40

Identifying number for a product or service.

35FED843 (003050) 66 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

P03 Additional Item Detail

030

POl

Detail

Optional

25

To specify additional item related data involving variations in normal price/quantity

structure. Use this 2/PO3/030 segment, as necessary, to identify additional information regarding

the item being quoted in the POl segment.

1 If PO304 is present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

Ref. Pes. » PO301

Data

Element

371

Data Element Summary

Name Attributes

Change Reason Code M ID 2/2

Code specifying the reason for price or quantity change.

1. Use to provide an explanation ifthe quantity or unit ofmeasure being quoted

is different than in the solicitation.

2. Use also to provide the alternate quantity and unit ofmeasure being quoted

ifone was identified in the solicitation. AQ

EV

MC

MP

PC

QH

QT

SC

UM

PO302 373 Date

Date (YYMMDD).

PO303 236 Price Identifier Code

Code identifying pricing specification

Use any code.

Alternate Quantity and Unit of Measure

Use to indicate that an item has an alternate quantity

and unit ofmeasure (e.g., POC03/POC05 would cite

1 0, 000 LB and PO306/07 could cite 1 0 SH. Both

quantities and units ofmeasure are applicable to the item being purchased - steel plates).

Estimated Quantity

Use to indicate the quantity quoted in POl02 is an

estimate. Pack/Size Measure Difference

Minimum Order

Use to indicate that a minimum order (either price or

quantity) is being quoted.

Pack Difference

Quantity on Hand

Quantity Price Break

Use to indicate the quantity quoted, ifdifferent than

solicited, represents a price breakfor the buying party.

Size Difference

Unit of Measure Difference

O DT 6/6

X ID 3/3

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»

>>

Refer to 003050 Data Element Dictionary for acceptable code values. PO304 212 Unit Price O R 1/17

Price per unit of product, service, commodity, etc. PO305 639 Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. PO306 380 Quantity M R 1/15

Numeric value of quantity.

Due to the mandatory nature ofthis data element, when PO301 is code EV,

MC, MP, PC, QH, QT, SC, or UM, repeat the quantity cited in PO102.

PO307 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. Due to the mandatory nature ofthis data element, when PO301 is code EV,

MC, MP, PC, QH, QT, SC, or UM, repeat the unit ofmeasure cited in PO103.

3. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. X PO308 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

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Segment: CTP Pricing Information

Position: 040

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify pricing information. Notes: 1. Use this segment to provide pricing information requested in the solicitation or to provide additional prices related to the line item, e.g., prepaid transportation charges.

2. Example of step ladder quantity prices for quantities 1-10, 11-20, 21-30, and 31-50:

Syntax Notes:

Semantic Notes:

Comments:

CTP**PBQ**l*EAn/l

CTP**ICL*25.00*10*EA n/1 CTP**ICL*24.50*20*EA n/1 CTP**ICL*23.50*30*EA n/1 CTP**MAX*22.00*50*EA n/1

1 If either CTP04 or CTP05 is present, then the other is required. 2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required. 4 If CTP10 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given. 2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

X CTP01 687 Class of Trade Code O ID 2/2

Code indicating class of trade. Refer to 003050 Data Element Dictionary for acceptable code values. CTP02 236 Price Identifier Code X ID 3/3

Code identifying pricing specification.

Any code may be used to provide information regarding the pricing ofan item.

ALTAlternate Price

Use to indicate a lease-to-purchase price. A request has been submitted to ASC

XI2 to add a code for Lease-to-Purchase Price. Ifapproved, we expect the code

will be available for use in the ASCXI2 Version/Release 3060

CAT Catalog Price Use to indicate catalog price ifPOl04 is not the quoting party's catalog price

and the solicitation requested the bidder to identify the catalog price.

1CL Unit Price Through Quantity

When providing pricesfor different quantities, use to indicate the end ofa

quantity range. MAXMaximum Order Quantity Price

When providing pricesfor different quantities, use to indicate the quantity

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above which the price will not change.

PAP Protection Level Price

Use to indicate the price for the packaging protection level cited in CTP10.

PAQ Price Break Quantity(s) Use to provide the price break quantities as requested in the solicitation. PBQ Unit Price Beginning Quantity

When providing pricesfor different quantities, use to indicate the beginning of

a quantity range.

PPA Packing Level Price

Use to provide the price for the packing level cited in CTP10.

PUR Purchase

Use to indicate the price when it is less costly to replace than to repair.

CTP03

CTP04

CTP05

X

X

X

CTP06

CTP07

CTP08

CTP09

CTP10

212

380

355

648

649

782

639

499

ZNP Zone Price Code

Use to indicate the price for delivery to the zone cited in CTP10.

Refer to 003050 Data Element Dictionary for acceptable code values. Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Quantity X R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier.

Refer to 003050 Data Element Dictionary for acceptable code values. 1/10

O 1/15

Multiplier

Value to be used as a multiplier to obtain a new value

Monetary Amount

Monetary amount.

Basis of Unit Price Code

Code identifying the type of unit price for an item. Refer to 003050 Data Element Dictionary for acceptable code values. Condition Value O AN

Identifies rate restrictions or provisions

When CTP02 is code PAP, PPA, or ZNP, cite the applicable protection level, packing level or zone to which the price in CTP03 applies.

O ID 2/2

1/10

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Segment: MEA Measurements

Position: 049

Loop: POl

Level: Detail

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances,

variances, and weights. (See Figures Appendix for example of use of COOL)

Notes: 1. Use this 2/MEA/049 segment to provide information that applies to a specific line item. Use the l/MEA/200 segment to provide information that applies to all of the line items.

2. This segment can be used to specify the variations in quantity permitted; and for a

requirements or an indefinite quantity type procurement instrument, the minimum/maximum quantity per order, the maximum that may be ordered during a

specified time period, and the minimum and maximum obligations of the government

and the contractor.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes: 1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required.

4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present.

Semantic Notes: 1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

Comments: 1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Data Element Summary

Ref. Pes. MEA01

Data

Element

737

Name Attributes

Measurement Reference ID Code O ED 2/2

Code identifying the broad category to which a measurement applies

Use any code.

BT Batch Limits

Use to indicate the minimum and maximum limits ofthe government's

obligation to order either in terms ofdollars or quantity under a requirements

or indefinite quantity type award instrument, a task order or a delivery order

depending on the code cited in BQT06 ofthe 840 solicitation. Use MEA04-

C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06

to specify the minimum and maximum.

CT Counts

Use to indicate variations in quantity when it is expressed as a discrete

quantity. Specify the quantity under and/or over in MEA05/06.

DE Defects

Use to indicate a warranty period.

LT Lot Limits

Use to indicate the minimum and maximum limits ofthe contractor's obligation

35FED843 (003050) 71 October 1, 1995
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either in terms ofdollars or quantity to deliver under a requirements or an

indefinite quantity type award instrument. Do not usefor a purchase order or

delivery order. Use MEA04-C00101 to identify the unit ofmeasure (dollars,

each, etc.) and use MEA05/06 to specify the minimum and maximum.

OL Order Limits

Use to indicate the maximum that the government may orderfrom a

requirements or an indefinite quantity type award instrument in a specified time

period. Do not use for a purchase order or delivery order. UseMEA03 to identify the quantity, MEA04-C00101 to identify the unit ofmeasure, and

MEA04-C00104 to identify the time period.

PMPermitted

Use to indicate the minimum and maximum quantity or dollars that are permitted per order against a requirements or an indefinite quantity type award

instrument. Use MEA04-C0010J to identify the unit ofmeasure (dollars, each,

etc.) and use MEA05/06 to specify the minimum and maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code. MXMaximum

When MEA01 is code OL, use to indicate the maximum amount that can be

ordered in a specified period oftime. PO Percent ofOrder (-, +)

Use to indicate the variation ofquantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/or over in MEA05/06.

RY Ratio

Use to indicate the proposed share ratio for an incentive or cost sharing

contract. Identify the proposed Government share inMEA05 and the proposed

contractor share in MEA06.

TT Time

Use to indicate the length ofa warranty period. Specify the number ofdays,

weeks, months or years in MEA03 and the time period in MEA04-C00101.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA03 739 Measurement Value X R 1/20

The value of the measurement. MEA04 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples of

use.)

1. This composite unit ofmeasure can be used to indicate the maximum that may be ordered during a specifiedperiod oftime under a requirements or an

indefinite quantity type award instrument.

2. For example: Ifthe maximum that can be ordered per quarter is 10,000

each, then MEA01 would cite code OL, MEA02 would cite code MX, MEA03

would cite 10,000, MEA04-C00101 would cite code EA andMEA04-C001 04

would cite code Ql.

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» C00101 355

X C00102

X C00103

C00104

X C00105

X C00106

X C00107

X C00108

X C00109

X C00110

X C00111

X C00112

X C00113

X C00114

X C00115

MEA05

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

740

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. O R 1/15

O R 1/10

O ID 2/2

Exponent

Power to which a unit is raised. Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O R

O

1/15

Multiplier 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measurement range.

/. When MEA01 is code CT or MEA02 is code PO, use to specify the variation

in quantity under. 35FED843 (003050) 73 October 1, 1995
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2. When MEA02 is RY, use to specify the proposed Government share.

3. When MEAOl is code BT, LT, or PM, use to specify the minimum amount or

quantity.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA06 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range.

1. When MEAOl is code CT or MEA02 is code PO, use to specify the variation

in quantity over.

2. When MEA02 is RY, use to specify the proposed contractor share.

3. When MEAOl is code BT, LT, or PM, use to specify the maximum amount or

quantity.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value. Refer to 003050 Data Element Dictionary for acceptable code values. MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. MEA10 1373 Measurement Method or Device X ID 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 74 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Mai Use: Purpose:

Notes:

Syntax Notes:

PID Product/Item Description

050

PID

Detail

Optional

1To describe a product or process in coded or free-form format. Use this segment ONLY if it is necessary to further describe a line item specified in PO101.

Semantic Notes:

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A "N" indicates it does not apply. Any other value is indeterminate.

Comments: 1 If PIDO 1 = "F\ then PBD05 is used. If PIDO 1 = " S", then PID04 is used. If PIDO

1

= "X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Data Element Summary

»

Ref. Pes. PID01Data

Element

349

Name Attributes

M ID 1/1

PID02

PID03

PID04

Item Description Type

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

750 Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic MAC Material Classification Class of material, e.g., prime, secondary, etc. Use to indicate the item cited in the same POl loop is a surplus item. 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. ZZ Mutually Defined Use to indicate the Federal Government. A request has

been submitted to ASCXI2 to add a code for Federal

Government. Ifapproved, we expect the code will be

available for use in the ASCXI2 Version/Release

3060.

751 Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic. When P1D02 is code MAC, cite the classification ofthe item using the following: Cite the letter "N"for new/unused, cite the letter "R"for

new/reconditioned, cite the letter "M"for new/modified, or cite the letter "O"

35FED843 (003050) 75 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

for used/overhauled.

PID05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use, only ifnecessary, to provide additional information applicable to a line

item.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. X PID06 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described.

Refer to 003050 Data Element Dictionary for acceptable code values. X PID07 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

X PID08 1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 76 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment: PWK Paperwork

Position: 070

Loop: POl

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To identify the type and transmission of paperwork or supporting information

Notes: 1. Use this 2/PWK/070 segment to provide paperwork information that applies to a

specific line item. Use the l/PWK/210 segment to specify paperwork that is applicable

to all of the line items.

Syntax Notes: Semantic Notes: Comments:

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» PWK01 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

Use to identify the type ofpaperwork the offeror is providing.

25 Purchase Plan

Use to indicate a make or buy plan.

35 Subcontractor Plan

AE Attachment

Use to indicate some additional type document is being

provided by means other than within the transaction

set. Specify the nature ofthe document in PWK07.

CI Cost Data Summary

Use to indicate non-certified cost andprice data. C5 Certified Cost and Price Data

C6 Wage Determination

Use to indicate a Department ofLabor Wage

Determination.

DW Drawing(s) IT Certified Inspection and Test Results Use to indicate test resultsfor a QBL, QML, or QPL

item. MS Material Safety Data Sheet

PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work.

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Federal 843 - Response to Request for Quotation RELEASE- FED1

PWK02

X PWK03

PWK04

X PWK05

X PWK06

PWK07

SD Support Data for a Request for Quote

Use to indicate that supporting technical

documentation, e.g., technical proposal, etc. are being

provided. Use ofthis code is required when BQR06 is code AB.

TO Demand Report

Use to indicate a Contract Data Requirement List (CDRL) deliverable. UA Union Agreement

US "BUY AMERICA" Certification of Compliance

756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be

sent BE By Mail and Electronically

Use to indicate E-Mail

BM By Mail

CF Courier

EL Electronically Only

Use to indicate Electronic Data Interchange (EDI)

FX By Fax

757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee. 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use to identify the party to whom the paperwork identified in PWK01 was sent. Ifthere is more than one recipient ofthe same paperwork item, use multiple

repetitions ofthe PWK segment with the same report code in PWK01. Provide

the address ofthe recipient in either the I/N1/3 10 or 2/N1/420 segment and/or

the communications number ofthe recipient in either the l/PER/360 or 2/PER/470 segment.

BY Buying Party (Purchaser)

Use to indicate the contracting officer. IS Party to Receive Certified Inspection Report

Use when PWK01 is code IT. KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsiblefor a project to include the Advisor under a Grant. KY Technical Office

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 67 Identification Code X AN 2/20

Code identifying a party or other code. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

1. Use, only ifnecessary, to identify additional information related to a specific

35FED843 (003050) 78 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

paperwork item.

»

PWK08

C00201

C002

704

C00202

C00203

C00204

C00205

704

704

704

704

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. Actions Indicated O

Actions to be performed on the piece of paperwork identified Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Use to indicate the specified paperwork will be or is being provided by the

offeror. PV Provided

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ED 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ED 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 79 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

PKG

Syntax Notes:

Semantic Notes: Comments:

Marking, Packaging, Loading

080

POl

Detail

Optional

25

To describe marking, packaging, loading and unloading requirements.

1. Use this 2/PKG/080 segment if the packaging requirements apply to a specific line item. Use the 2/PKG/530 segment if the packaging requirements apply to a named

entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKG01 = "F", then PKG05 is used. If PKG01 = "S", then PKG04 is used. If PKG01 = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Ref. Pes. PKG01

PKG02

Data

Element

349

753

Name Attributes

Item Description Type ID 1/1

Code indicating the format of a description.

Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with this Packaging

Characteristic Code is a three position code; the first position signifies Level A packingfor overseas shipments via surface; the secondposition signifies

Level B packingfor overseas shipments viafreight

35FED843 (003050) 80 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

PKG03 559

PM

PML

SMK

UC

UCL

WM

Agency Qualifier Code

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments. When

standard commercial packaging perASTMD3951 is being proposed, cite MIL-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X ID 2/2

PKG04 754

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted toASC

XI2 requesting a code for Federal Government. If

approved, we expect the code will be available for use inASCXl2 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can befound inASCX12 Code Source List 197 (which isMIL-STD2073-2C).

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. When PKG04 carries a code indicating that the item will be packed

differently than required in the solicitation, use to provide an explanation.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

PKG05 352

35FED843 (003050) 81 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: P04 Item Physical Details

Position: 090

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify the physical qualities, packaging, weights and dimensions relating to the

item. Notes: 1. Use this segment to specify the weight, cube or dimensions of the unit or intermediate

pack; the unit pack quantity or intermediate container quantity; to indicate palletized loads or shrink wrap. To specify the unit pack quantity, use PO401, PO403, and PO404

(code UNT). If there are 50 pairs in a unit container, PO401 would cite 50, PO403

would cite code PR, and PO404 would cite code UNT. If it is necessary to specify not only the quantity of items in a unit container, but also the size and unit of measure of

those items, use PO401, PO402, PO403, and PO404. In this instance, if there are 24, 12 oz bottles in the unit container, PO401 would cite 24, PO402 would cite 12, PO403

would cite code OZ, and PO404 would cite code UNT. In either of these examples, the number of unit containers in an intermediate container would be carried in P0414. If only the quantity per unit container is required, use code INT in PO404 and cite the quantity in P04 14.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes:

Semantic Notes: Comments:

1 If either PO402 or PO403 is present, then the other is required.

2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required.

5 If P04 10 is present, then P041 3 is required.

6 If P04 1 1 is present, then P04 1 3 is required. 7 If P04 1 2 is present, then P04 1 3 is required.

8 If P04 1 3 is present, then at least one of P041 0 P041 1 or P04 1 2 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P0413 defines the unit of measure for PO410, P041 1, and P0412.

Ref. Pes. PO401Data

Element

Data Element Summary

Name

356 Pack

Attributes

O NO 1/6

Number of inner pack units per outer pack unit.

1. Use to identify the unit pack quantity.

2. Cite the number 777777 to indicate a bulk quantity (ML-STD 2073-2C code

BLK).

PO402 357 Size X R 1/8

Size of supplier units in pack.

Use only to identify the size ofthe individual items within a unit container.

PO403 355 Unit or Basis for Measurement Code X ID 2/2

35FED843 (003050) 82 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

PO404 103

PO405

PO406

PO407

187

384

355

PO408

PO409

385

355

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Code O AN 3/5

Code identifying the type of packaging. Part 1. Packaging form. Part 2. Packaging Material.

INT Intermediate Container

PAF Pallet - 4 Way

A pallet that permits entry of handling equipment on

each of its four sides PAT Pallet - 2 Way

A pallet that permits entry of handling equipment on

opposing two of its four sides SRW Shrink Wrap

In packaging, a method of securing a unit load by

placing a large "bag" of plastic film over the components and applying heat to induce shrinkage and

cause the bag to tighten around the contents UNT Unit

Used to indicate the unit container.

Weight Qualifier O ID 1/2

Code defining the type of weight.

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack.

Use this data element to specify the weight ofa container. The weight shall be

provided to 1 decimal place.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack. Use this data element to specify the cube ofa container. The cube shall be

provided to 3 decimal places.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

J. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. 35FED843 (003050) 83 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

PO410 82 Length O R 1/8

Largest horizontal dimension of an object measured when the object is in the upright position.

P0411 189 Width O R 1/8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position.

P0412 65 Height O R 1/8

Vertical dimension of an object measured when the object is in the upright

position.

Use to specify the depth ofa container.

P0413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. P0414 810 Inner Pack O NO 1/6

Number of units in each selling pack

Use to specify the quantity ofunit containers in an intermediate container.

35FED843 (003050) 84 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

Segment: REF Reference Numbers

Position: 100

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify identifying numbers.

Notes: 1. Use this 2/REF/100 segment to identify reference numbers that apply to a specific line item. Use the l/REF/050 segment to identify reference numbers that apply to all of the

line items.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» REF01 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

When codes CT or W6 are used, one iteration ofthe 2/DTM/200 segment is REQUIRED. Use code 036 (Expiration) in DTM01 andprovide the expiration

date ofthe cited schedule or contract in DTM02.

2Y Wage Determination

Use to indicate a Department ofLabor Wage

Determination.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa Statement of Work is part ofthe quote, the PWK

segment can be used to indicate how the SOW is being

provided.

97 Package Number

A serial number indicating unit shipped

AH Agreement Number

Use to indicate a Union Agreement Number.

C7 Contract Line Item Number

CH Customer catalog number

CT Contract Number

Use to indicate a contract or agreement other than a

Federal Supply Schedulefrom which the quoted item can be ordered. Enter the contract number in REF02

and explain the nature ofthe contract in REF03 if necessary. The expiration date ofthe contract must be

specified in the DTMsegment.

DG Drawing Number

Ifa revision number and/or date must be citedfor the drawing number, concatenate the revision number with

the drawing number andprovide the date in REF03.

U Standard Industry Classification (SIC) Code

35FED843 (003050) 85 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED I

Use to indicate an exception is being taken to the Standard Industry Classification (SIC) code applicable

to the solicitation. When used, the bidder should cite the SIC code considered appropriate.

IX Item Number

Use to indicate a Federal supply schedule (FSS)

special item number.

K6 Purchase Description

LT Lot Number

LX Qualified Products List Use to indicate the Qualified Products List (QPL)

number where the quoted item can befound.

NI Military Standard (MIL-STD) Number

P4 Project Code

QC Product Specification Document Number

Model designation of replacement component

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to indicate a specification number other than a MIL-SPEC. When used, identify the specification in REF03.

TN Transaction Reference Number

Use to indicate a unique reference numberfor a

related transaction set. TP Test Specification Number

VW Standard

Use to indicate a standard other than a MIL-STD.

When used, identify the standard in REF03.

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter Use to indicate a Federal Supply Schedule in which the quoted item can be found andprovide the Schedule

number in REF02. The expiration date MUST be noted

in the DTMsegment.

ZZ Mutually Defined

Use to indicate another type ofreference number.

When used, identify the nature ofthe number in REF03.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Ifa document has a revision, the document number and the revision number

should be concatenated and cited in this data element. REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use, ifnecessary, to carry additional information applicable to a reference

number cited in REF02.

2. Use offreeform text is discouraged ifthe information can be provided by some other means within the transaction set.

35FED843 (003050) 86 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments: 1

SAC Service, Promotion, Allowance, or Charge Information

130

POl

Detail

Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge.

Use this 2/SAC/130 segment to identify amounts and, if applicable, quantities, for

services, allowances, or non-CLIN charges that apply to a specific line item. If the amounts and quantities for the services, allowances or non-CLIN charges apply to all of

the line items, use the l/SAC/120 segment.

1 At least one of SAC02 or SAC03 is required.

If either SAC03 or SAC04 is present, then the other is required.

If either SAC06 or SAC07 is present, then the other is required.

If either SAC09 or SAC10 is present, then the other is required.

If SAC11 is present, then SAC10 is required.

If SAC13 is present, then at least one of SAC02 or SAC04 is required.

If SAC14 is present, then SAC13 is required.

If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.

SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC08 is the allowance or charge rate per unit. SAC10 and SAC1 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.

SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. SAC14 is used in conjunction with SAC13 to identify an option when there is more

than one option of the promotion.

SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis

Amount". It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.

»

Ref. Pes. SAC01

SAC02

Data

Element

248

1300

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified.

C Charge

N No Allowance or Charge

Use to indicate there is no chargefor the service

specified SAC02.

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

1. Any code may be used but the listed codes are preferred.

2. As a minimum, the codes listed in the solicitation must be used to identify

35FED843 (003050) 87 October 1, 1995
Federal 843 • Response to Request for Quotation RELEASE - FED1

whether or not there is a charge.

B180 Cleaning Charge

B610 Container Service Charge USA/Canada

Use to indicate a reusable container.

B870 Customs Charge

C240 Disconnect Charge

C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than Truckload (LTL) Charge

Use to indicate a chargefor a less than carload or truckload delivery.

E400 Loading (Labor Charges)

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery

Use to indicate a chargefor the preparation ofa DD Form 250.

G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

G530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

HI 70 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate the amountfor Contractor Acquired Parts (CAP).

H550 Surcharge

H850 Tax

Use to indicate total taxes applicable to the line item amount that are included

in the unit prices.

H990 Testing Services Charge

1260 Transportation Direct Billing

Use to indicate the amountfor pre-paid transportation charges that will be

added to an invoice.

35FED843 (003050) 88 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

1380 Unloading (Labor Charges)

1590 Warranties

SAC03

SAC04

SAC05

SAC06

559

1301

610

378

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. Agency Service, Promotion, Allowance, or Charge Code X AN

Agency maintained code identifying the service, promotion, allowance, or charge

2/2

1/10

Amount O N2 1/15

Monetary amount. Allowance/ Charge Percent Qualifier X ID

Code indicating on what basis allowance or charge percent is calculated

1. Use any code.

1/1

Refer to 003050 Data Element Dictionary for acceptable code values. SAC07 332 Percent X R 1/6 Percent expressed as a percent

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

SAC08 118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. SAC10 380 Quantity X R 1/15

Numeric value of quantity.

Ifapplicable, use to identify the quantity to which the amount in SAC05

applies. SAC10/11 can be used together to specify a quantity range to which the amount in SAC05 applies.

SAC11 380 Quantity O R 1/15

Numeric value of quantity.

SAC12 331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge.

Refer to 003050 Data Element Dictionary for acceptable code values. SAC13 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

SAC14 770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered. SAC15 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

Terms of Sale/Deferred Terms of Sale

150

POl

Detail

Optional

2To specify terms of sale.

1. Use this 2/TTD/150 segment when a discount applies to individual line items. If the discount applies to all of the line items, use the l/TTD/130 segment.

2. The Prompt Payment Act specifies payment terms as Net 30 unless an appropriate

discount is applicable. Contractors do not need to cite net payment terms.

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD13 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD13 is required.

3 If ITD09 is present, then at least one of ITD10 or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITD01 is 04, then ITD07 or ITD09 is required and either ITD 10 or ITD1 1 is required; if the code in ITD01 is 05, then ITD06 or ITD07 is required.

X

Ref. Pes. ITD01

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITD10

ITD11

ITD12

Data

Element

336

333

338

370

351

446

386

362

388

389

342

352

Data Element Summary

Name Attributes

Terms Type Code O ID 2/2

Code identifying type of payment terms. Refer to 003050 Data Element Dictionary for acceptable code values. Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period.

Refer to 003050 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date.

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

Terms Discount Due Date X DT 6/6

Date payment is due if discount is to be earned. Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned. Terms Net Due Date O DT 6/6

Date when total invoice amount becomes due. Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable).

Terms Discount Amount O N2 1/10

Total amount of terms discount. Terms Deferred Due Date

Date deferred payment or percent of invoice payable is due. Deferred Amount Due

Deferred amount due for payment.

Percent of Invoice Payable

Amount of invoice payable expressed in percent.

Description

O DT 6/6

N2 1/10

1/5

O AN 1/80

35FED843 (003050) 90 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1 A free-form description to clarify the related data elements and their content. X ITD13 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced. X ITD14 107 Payment Method Code O ID 1/1

Code identifying type of payment procedures.

Refer to 003050 Data Element Dictionary for acceptable code values. X ITD15 954 Percent O R 1/10

Percentage expressed as a decimal

35FED843 (003050) 91 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes:

Comments:

DIS Discount Detail

160

POl

Detail

Optional

20

To specify the exact type and terms of various discount information.

1. Use this 2/DIS/160 segment to identify volume discount information applicable to the

line item that is based on the dollar value purchased.

2. Use the 2/N9/400 segment, with N901 citing code LI, and the 2/MSG/410, to specify

other volume or promotional discounts that apply to a line item.

1 DIS05 is the minimum for application of the discount. 2 DIS06 is the maximum for application of the discount

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» DIS01 653 Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. Refer to 003050 Data Element Dictionary for acceptable code values. » DIS02 654 Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. Refer to 003050 Data Element Dictionary for acceptable code values. » DIS03 655 Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount. » DIS04 656 Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount.

Refer to 003050 Data Element Dictionary for acceptable code values. » DIS05 657 Discount Control Limit M NO 1/10

Amount or time associated with application of the discount.

DIS06 657 Discount Control Limit O NO 1/10

Amount or time associated with application of the discount.

35FED843 (003050) 92 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: FOB F.O.B. Related Instructions

Position: 180

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify transportation instructions relating to shipment. Notes: 1. Use this 2/FOB/180 segment when the FOB point and acceptance location applies to a

specific line item. Use the l/FOB/080 segment to specify an FOB point and acceptance

location that applies to all of the line items.

2. This segment is not used when the quote is for a service without deliverables or

construction.

Syntax Notes:

Semantic Notes:

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOB0 1 indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» FOB01 146 Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges.

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a

specified location (origin or destination location) Use to indicate a Government Bill ofLading (GBL) will be issued. PE Prepaid and Summary Bill Use when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoicedperiodically.

PP Prepaid (by Seller) Use to indicate that transportation charges are not

included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice. When used, ifknown, specify the cost in the SAC

segment citing code 1260 in SAC02.

PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location) Use to indicate transportation charges are included in

35FED843 (003050) 93 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

FOB02

X

X

FOB03

FOB04

FOB05

FOB06

X FOB07

X FOB08

X FOB09

the unit price.

309 Location Qualifier X ID 1/2

Code identifying type of location. Use to indicate the FOB point.

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point)

IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other

point

Use to indicate the FOBpoint is afreightforwarder.

Provide the address in the Nl loop, citing code 1C in N101.

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate another FOBpoint, i.e., neither at

origin nor at destination. Provide the address in the Nl

loop, citing code KX in N101.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms. Refer to 003050 Data Element Dictionary for acceptable code values. 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility.

Refer to 003050 Data Element Dictionary for acceptable code values. 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the acceptance location. This code also identifies the inspection

location unless N101 in the 2/N1/420 loop is code LI. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate the acceptance point is neither at origin nor at destination. Provide the address in the Nl

loop, using code KZ in N101.

O AN 1/80

A free-form description to clarify the related data elements and their content. Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes. Refer to 003050 Data Element Dictionary for acceptable code values. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

352 Description

54

35FED843 (003050) 94 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: DTM Date/Time Reference

Position: 200

Loop: POl

Level: Detail

Usage: Optional

Mai Use: 10

Purpose: To specify pertinent dates and times. Notes: 1. Use this 2/DTM/200 segment when dates apply to a specific line item. If the dates apply to all of the line items, use the l/DTM/150 segment.

2. Use this segment for delivery information when the quoted delivery can be specified as an actual date. If the quoted delivery schedule is expressed as a set time period after the occurrence of some event, use the 2/LDT/394 loop or the 2/LDT/ 550 loop if the

delivery schedule is applicable to a named entity.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 017 Estimated Delivery

036 Expiration Date coverage expires

Use this code to indicate the expiration date ofa

Federal Supply Schedule or contract. This relates to the information provided in the 2/REF/100 segment,

specificallyfor codes CT, or W6, in REF01.

037 Ship Not Before

063 Do Not Deliver After

Use to indicate deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate deliveries cannot be made before a

specified date and/or time. 065 1st Schedule Delivery

066 1st Schedule Ship

069 Promised for Delivery Use to indicate the exact date when the offeror proposes to make delivery.

075 Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the offeror proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

35FED843 (003050) 95 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

174 Month Ending

Use to indicate delivery is required on the last date of

the specified month.

193 Period Start Use to indicate the performance period start date. 194 Period End

Use to indicate the performance period end date. 227 Lease Term Start 228 Lease Term End

276 Contract Start The start date for a contract Use to indicate the commencement date ofan Agreement or an IDC award instrument.

279 Contract Completion

The finish date for a contract Use to indicate the completion date ofan Agreement or an IDC award instrument.

368 Submittal

Date an item was submitted to a customer When REF01 is code TN, use to indicate the date ofa

related transaction set. 375 Delivery Start The date that deliveries will begin

Use to indicate the start datefor deliveries when the

total quantity is to be delivered during a specified time

period.

376 Delivery End

The date that deliveries will end

Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

800 Midpoint of Performance

Use to indicate the date when halfthe effort in terms of

dollars or hours will be completed.

937 Department of Labor Wage Determination Date

Use to indicate the date ofa Department ofLabor

Wage Determination.

992 Date Requested

Use to indicate the extension date requestedfor a

quote submissionfor the line item identified in PO101.

Not applicable to 1FB. Cite code 04 in BQR01 ofthe subsequent quote.

DTM02 373 Date X DT 6/6

Date (YYMMDD).

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to indicate the timefor a delivery.

DTM04 623 Time Code O ID 2/2

35FED843 (003050) 96 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

DTM05

DTM06

DTM07

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY).

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

1. Use any code.

2. Use to qualify a date when it is necessary to express the date in other than

YYMMDDformat. Use also, to qualify a range ofdates or times. Refer to 003050 Data Element Dictionary for acceptable code values. 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times. Use to identify a time rangefor deliveries on a specified date, e.g., use code

RTM in DTM06 to qualify a delivery range for March 30, 1995 between 1:00

PMand 4:00 PMlocal time. Use DTM01/02 to convey the March 30, 1995

date.

i

35FED843 (003050) 97 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

250

POl

Detail

Optional

12 To specify the carrier, sequence of routing and to provide transit time information.

1. Use this 2/TD5/250 segment to identify the transportation method that is applicable to a specific line item. Use the 2/TD5/500 segment if the transportation method for the line item applies to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. TD501

TD502

TD503

TD504

Data

Element

133

66

67

91

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

X TD505

X TD506

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. 35FED843 (003050) 98 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time.

Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 99 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

270

POl

Detail

Optional

5To specify transportation special handling requirements or hazardous materials

information or both.

1. Use this 2/TD4/270 segment to provide special handling or hazardous material

information that applies to a specific line item. Use the 2/TD4/520 segment when the information applies to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401Data

Element

152

Data Element Summary

Name

Special Handling Code

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

Attributes

X ID 2/3

TD402

TD403

TD404

208

209

352

AMM A.M. Delivery Requirement

DA Dangerous

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED843 (003050) 100 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment: Message Text

Position: 289

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use this segment to provide, in plain text, information not associated with a lead

2. Use of free form text is discouraged if the information can be provided by some other means within the transaction set. Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

time, clause or address.

Data Element Summary

»

Ref. Pes. MSG01

Data

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

li2M

X MSG02 934 2/2

35FED843 (003050) 101 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

SPI Specification Identifier

291

POl

Detail

Optional

>1

To provide a description of the included specification or technical data items. Use this segment to identify those elements of the quote that have a government security

classification or commercial protection level. 1 If either SPI02 or SPI03 is present, then the other is required.

Ref. Pes. » SPI01Data

Element 786

HFW2 128

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following.

Use to identify the level ofgovernment security classification or commercial

protection level applicable to the items identified in SPI02/03. Ifthe item has

both a government security classification and a commercial protection level, cite the government security classification in this data element and cite the commercial protection level in SPI09.

06 Supplier Proprietary

1 1 Competition Sensitive

92 Government Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

1. Use to identify items within the transaction set that are either government

classified, e.g., drawing number, SOW, or those items that have a commercial

protection level assigned by the offeror. Use SPI04 to further define the number

or to describe the item cited in SPI03, ifnecessary.

2. Use any code.

91 Cost Element

Use to indicate cost or price data, e.g., unit price, labor rate, overhead rate,

etc. When this code is used, cite the number to which the protection level applies in SPI03 and use SPI04 to define the number.

DD Document Identification Use to indicate an Engineering Data List. Refer to 003050 Data Element Dictionary for acceptable code values. SPI03 127 Reference Number X AN

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

SPI04 790 Entity Title O AN

Title of the data entity.

Use only ifnecessary to further define the number in SPI03.

1/30

1/132

35FED843 (003050) 102 October 1, 1995
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X

X

X

SPI05 791 Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data

item independent of its presence in an EDI transaction. SPI06 792 Entity Status Code O ED 1/1

Code indicating the current status of the data item specified by the electronic data item. Refer to 003050 Data Element Dictionary for acceptable code values. SPI07 353 Transaction Set Purpose Code O ED 2/2

Code identifying purpose of transaction set Refer to 003050 Data Element Dictionary for acceptable code values. SPI08 755 Report Type Code O ED 2/2

Code indicating the title or contents of a document, report or supporting item

Refer to 003050 Data Element Dictionary for acceptable code values. SPI09 786 Security Level Code O ED 2/2

Code indicating the level of confidentiality assigned by the sender to the information following.

When SPI01 is code 92, 93, or 94, use to identify the commercial protection

level assigned to the item identified in SPI03, ifapplicable.

06 Supplier Proprietary

1 1 Competition Sensitive

SPI10 559 Agency Qualifier Code O ED 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. SPI11 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

SPI12 554 Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set. SPI13 1322 Certification Type Code O ED

Code indicating the type of certification Refer to 003050 Data Element Dictionary for acceptable code values. SPI14 1401 Proposal Data Detail Identifier Code O ED

Code identifying the basis of a cited value in a proposal.

Refer to 003050 Data Element Dictionary for acceptable code values.

1/1

1/3

35FED843 (003050) 103 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: SCH Line Item Schedule

Position: 292

Loop: SCH

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify the data for scheduling a specific line item. Notes: 1. Use this 2/SCH/292 segment to quote a partial delivery when it can be specified as an

actual date and there is only one ship-to addressee. If there is more than one entity

receiving a partial shipment, use the 2/SCH/490 segment

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1234

1

1

Syntax Notes:

Semantic Notes: Comments:

If SCH03 is present, then SCH04 is required.

If SCH08 is present, then at least one of SCH09 or SCH10 is required.

If SCH09 is present, then SCH08 is required.

If SCH10 is present, then SCH08 is required.

SCH12 is the schedule identification. SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Data Element Summary

»

»

Ref. Pes. SCH01

SCH02

Data

Element

380

355

SCH03

SCH04

SCH05

98

93

374

Name Attributes

Quantity M R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values. Name X AN 1/35

Free-form name. Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 017

037

063

064

065

066

069

Estimated Delivery

Ship Not Before

Do Not Deliver After Use to indicate deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before

Use to indicate deliveries cannot be made before a

specified date and/or time.

1st Schedule Delivery

1st Schedule Ship

Promised for Delivery

35FED843 (003050) 104 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Use to indicate the exact date when the offeror proposes to make delivery.

075 Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the offeror proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week

174 Month Ending

Use to indicate delivery is required on the last date of

the specified month.

358 Cycle Begin

Date on which the cycle begins

Use to indicate the beginning ofa delivery cycle.

375 Delivery Start The date that deliveries will begin Use to indicate the start date for deliveries when the

total quantity is to be delivered during a specified time

period.

» SCH06 373 Date M DT 6/6 Date (YYMMDD).

SCH07 337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to indicate the timefor a delivery.

SCH08 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 017 Estimated Delivery

037 Ship Not Before

063 Do Not Deliver After Use to indicate deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate deliveries cannot be made before a

specified date and/or time. 069 Promised for Delivery Use to indicate the exact date when the offeror proposes to make delivery.

075 Promised for Delivery (Prior to and Including) Use to indicate the date on or before which the offeror proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

174 Month Ending

Use to indicate delivery is required on the last date of

the specified month.

359 Cycle End

Date on which the cycle ends

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SCH09

SCH10

X SCH11

X SCH12

Use to indicate the end ofa delivery cycle.

376 Delivery End

The date that deliveries will end

Use to indicate the end datefor deliveries when the

total quantity is to be delivered during a specified time

period.

373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to indicate the timefor a delivery.

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number).

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

35FED843 (003050) 106 October 1, 1995
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Segment: PD Pricing Data

Position: 392

Loop: PD

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To describe the pricing basic input detail. Notes: 1. Use this loop to provide labor categories, hours, rates, overhead rates, time periods

and other cost information.

Syntax Notes: Semantic Notes:

2. The information contained in this loop is only applicable to the line item within the same POl loop.

1 PDO 1 is the unit of the time period contained in PD02.

2 PD02 is the date of the start of the time period in PDO1

.

3 PD04 is the quantity of the unit of measurement in PD03.

4 PD05 is the name of the cost element being proposed.

5 PD06 is the description of the name of the cost element being proposed.

6 PD08 is a reference to a specific paragraph number contained in an external document.

7 PD09 is the category of the data being proposed.

Comments:

»

»

Ref. Pes. PD01

PD02

Data

Element

344

373

»

»

PD03

C00101

C001

355

C00102 1018

Data Element Summary

Name Attributes

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Date M DT 6/6

Date (YYMMDD).

Use to identify the commencement date ofthe time period specified in PDO],

e.g., ifPDO1 is code CY, then 940101 would indicate the calendar year

commencing January 1, 1994. Composite Unit of Measure M

To identify a composite unit of measure (See Figures Appendix for examples of

use.)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Any code may be used but the following codes are preferred.

A8 Dollars per Hours

DO Dollars, U.S. HR Hours

M4 Monetary Value

Use to indicate the monetary unit specified in CUR05 ifthe quote is in other

than US dollars. PI Percent

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised.

35FED843 (003050) 107 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

X

X

C00103

C00104

X C00105

X C00106

X C00107

X C00108

X C00109

X C00110

X C00111

X C00112

X C00113

X C00114

X C00115

» PD04

» PD05

PD06

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

380

PD07

93

352

1196

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O R

O R

1/15

Multiplier 1/10

Value to be used as a multiplier to obtain a new value

Quantity M R 1/15

Numeric value of quantity.

Use to identify the length ofthe period oftime specified in PD01. For example:

Ifthe proposing party wanted to indicate the hourly rate for a specific labor

categoryfor a two year period, the PD01 would carry code CYfor calendar

year, PD02 would carry the beginning year, e.g., 940101, PD03-1 would carry codeA8for dollars per hour, and PD04 would carry the number 2. Name M AN 1/35

Free-form name. Use to provide an abbreviated namefor the labor category or other category to which the data being provided pertains.

Description O AN 1/80

A free-form description to clarify the related data elements and their content Use to identify the full description ofthe abbreviated name provided in PD05.

Breakdown Structure Detail Code O ID 2/2

Codes identifying details relating to a reporting breakdown structure tree. 26 Recurring

35FED843 (003050) 108 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

X PD08

X PD09

PD10

Costs that will incur continually over the life of the

contract Nonrecurring

Costs that will only be incurred once O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description O AN 1/80

A free-form description to clarify the related data elements and their content. Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal.

1. Use to qualify the data being provided.

352

1401

27

127 Reference Number

2. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 109 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment: PDD Pricing Data Detail

Position: 393

Loop: PD

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To provide the rates, direct input, and pricing factors for each element of work, cross- referenced to an applicable request or submission. Notes: 1. Use this segment to provide the actual data related to the item or category identified in the preceding PD segment.

2. Each occurrence of this segment may contain an entry in PDD02, or PDD03 or PDD04 but not in more than 1.

Syntax Notes: Semantic Notes: Comments:

3. The number of occurrences of this PDD segment within each PD loop must equal the number cited in PD04 for each iteration of the PD loop.

1 At least one of PDD02 PDD03 or PDD04 is required.

1 PDD01 is a sequential number assigned by the initiator.

Data Element Summary

»

Ref. Pes. PDD01

PDD02

PDD03

Data

Element

350

380

782

Name

Assigned Identification

Attributes

M AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set. A unique andprogressive sequence number (starting with the number "1

") assigned by the offeror. Quantity X R 1/15

Numeric value of quantity.

Only use when PD03 is code HR.

Monetary Amount X R 1/15

Monetary amount.

1. Only use when PD03 is code A8 or DO.

PDD04 954 Percent X R 1/10

Percentage expressed as a decimal

J. Only use when PD03 is code PL

2. Percents will be cited as a 4 position number with a decimal between

positions 2 and 3. PDD05 1401 Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal.

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 110 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: LDT Lead Time

Position: 394

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services. Notes: 1. Use this 2/LDT/394 loop when the quote delivery schedule is a set time period after the occurrence of some event and varies by line item. If the quote delivery schedule is applicable to a named entity, use the 2/LDT/550 loop. If this segment is used, the 2/DTM/200 segment is not used.

2. The following are examples of how the LDT loop can be used to specify a delivery schedule:

Example 1 : Deliver 50 each 180 days after the date of the order.

LDT*AY*180*DAn/l

QTY*U*50*EAn/l

Example 2: Deliver the total quantity of 500 each as follows: 50 per month commencing

180 days after the date of the order.

LDT*AY*180*DAn/l

QTY*lJ*50*MOn/l

Example 3: Deliver the total quantity of 20,500 each as follows: 2500 each per quarter

commencing 90 days after the date of the order until half the order is completed, then

1000 per month until the total order is complete.

LDT*AY*90*DA n/1 QTY*1J*2500*Q1 n/1 QTY*1K*4*Q1 n/1 LDT*AM*l*MO n/1 QTY*1J*1000*MO n/1 QTY*lK*10*MOn/l

LDT*AK*l*MOn/l

QTY*lJ*500*EAn/l

Syntax Notes: Semantic Notes: Comments:

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

Data Element Summary

»

Ref. Data

Pes. Element Name

LDT01 345

Attributes

Lead Time Code M ID 2/2

Code indicating the time range. AA From date of PO receipt to sample ready.

AD From date of sample approval to first product shipment.

AE From date ofPO receipt to shipment.

35FED843 (003050) 111 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

AF From date of PO receipt to delivery.

AH From Date of Receipt of First Article to First Article Approval

AI From Date of a Specified Event to Delivery

When this code is used, identify the specified event in the following MSG segment.

AJ From Date of First Delivery to Date of Subsequent

Delivery(ies)

AK From Date Of Latest Delivery To Final Delivery

AM From Date Of Previous Delivery To Date Of

Subsequent Delivery

AP From Date of Award to Midpoint of Effort AV From Date of Award to Date of Latest Delivery

AW From Date of Award to Date of Earliest Delivery

AX From Date of Award to Date of Completion

AY From Date of Award to Date of Delivery

AZ From Date of Receipt of Item to Date of Approval of Item » LDT02

» LDT03

380

344

Quantity

Numeric value of quantity.

Unit of Time Period or Interval Code indicating the time period or interval CY

DA

KK

M R 1/15

M ID 2/2

LDT04 373

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date O DT 6/6 Date (YYMMDD).

Use, as applicable, to cite the effective date ofa lead time. For example, the

start date ofthe cited activity.

35FED843 (003050) 112 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

QTY Quantity

Syntax Notes: Semantic Notes: Comments:

395

LDT

Detail

Optional

>1

To specify quantity information.

1. Use this segment to specify the quantity that is to be delivered in accordance with the quote delivery schedule. The deliverable quantity can be expressed as a discrete quantity or a quantity per time period, e.g., 1000 per month. To indicate a delivery rate per time

period, cite in QTY02 the quantity to be delivered and cite in QTY03 the time period,

e.g., days, weeks, months, quarters, years.

2. Use also to indicate the length of a delivery period, e.g., 4 quarters or the number of

shipments.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

»

Ref. Pes. QTY01Data

Element

673

» QTY02

QTY03

Data Element Summary

Name

Quantity Qualifier

Code specifying the type of quantity. 1J

Attributes

M ID 2/2

Due

The amount due to the customer Use to indicate the quantity to be delivered. IK Time Units

The number of time units such as 8 (hours) Use to indicate the length ofthe delivery period.

SA Shipments

Use to indicate the number ofshipments proposed to complete the deliverable quantity.

M R 1/15

Numeric value of quantity.

1. When QTY01 is code 1J, cite the quantity to be delivered.

380 Quantity

2. When QTY01 is code IK, cite the length ofthe delivery period in this data

element, e.g., 4 and in QTY03 identify the time measurement ofthe delivery

period, e.g., months.

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

DA Days

35FED843 (003050) 113 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

MO Months

When QTY01 is code IJ, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTY01 is code JJ, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

WKWeek

When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

YR Years When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 114 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Mai Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

396

LDT

Detail

Optional

1To provide a free form format that would allow the transmission of text information.

1. When LDT01 is code AI, use to identify the specified event.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

»

Ref. Des. MSG01

MSG02

Data

Element

933

934

Data Element Summary

Name

Free-Form Message Text

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Attributes

M AN 1/264

2/2

35FED843 (003050) 115 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: LM Code Source Information

Position: 397

Loop: LM

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To transmit standard code list identification information Notes: 1. Use this 2/LM/397 loop to provide the codes from DoD 5010. 12-M that identify the frequency of delivery for a CDRL data item.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes: Semantic Notes: Comments:

Ref. Pes. » LM01

LM02

LM02 identifies the applicable industry code list source information.

Data Element Summary

Attributes

Data

Element Name

559 Agency Qualifier Code M ED 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

35FED843 (003050) 116 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

LQ Industry Code

398

LM

Detail

Mandatory

>1

Code to transmit standard industry codes

Use this segment when the quote differs from the solicitation requirements or to provide

information essential to the quote. 1 If LQ01 is present, then LQ02 is required.

Ref. Pes. LQ01

Data Element Summary

LQ02

Data

Element

1270

1271

Name Attributes

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list FX Frequency

Use to indicate the frequency codefor a data item

deliverable on a Contract Data Requirements List (DD

Form 1423).

Industry Code X AN 1/20

Code indicating a code from a specific industry code list

35FED843 (003050) 117 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: N9 Reference Number

Position: 400

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To transmit identifying numbers and descriptive information as specified by the

reference number qualifier. Notes: 1. Use this 2/N9/400 loop to provide required information that is applicable to a specific

line item. When the information is applicable to the entire quote, use the 1/N9/290 loop.

2. Use this loop to provide certifications, representations or fill-in information applicable

to a specific line item as required in the Solicitation (RRA segment) 840 transaction set or to specify exceptions being taken to some item in the solicitation that cannot be

provided elsewhere in the transaction set.

3. When citing a clause in N902, the date of the clause MUST be cited in N904 and the

title of the clause may be optionally cited in the following MSG segment.

4. When an Alternate section is applicable to a cited clause, the alpha/numeric alternate

identifier and date MUST be cited in the following MSG segment.

Syntax Notes:

Semantic Notes: Comments:

5. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

»

Ref. Pes. N901Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

BB Authorization Number

Proves that permission was obtained to provide a

service Use to indicate the Code ofFederal Regulations.

CJ Clause Number

Use to indicate a purchasing activity clause (i.e., a

clause notfound in FAR/DFARS/FIRMR, etc.). Identify

the purchasing activity issuing the clause in N903.

DF Defense Federal Acquisition Regulations (DFAR)

DX Department/Agency Number

Use to indicate an Agency Clause and identify the agency in N903.

EC Circular

Use to indicate an Office ofManagement and Budget

(OMB) Circular number.

FA Federal Acquisition Regulations (FAR)

H4 Federal Information Resources Management

Regulation

35FED843 (003050) 118 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

KR Response to a Request for Quotation Reference

A discrete number assigned for identification purpose

to a response to a request for quotation Use to indicate fill-in information required by the number cited in N902 is being provided in the following MSG segment.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

When BQR06 is code BW, use to indicate exceptions

are being taken to items in the solicitation and are

specified in the following MSG segment. Insert the word "Exception" in N903 when this code is used. KW Certification A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor

Use to indicate a certification required by the number

cited in N902 is being provided in the following MSG

segment.

KX Representation

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can

be placed with that vendor

Use to indicate a representation required by the number cited in N902 is being provided in the following MSG segment.

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable

to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use to indicate the Master Solicitation number that contains terms and conditions that pertain to the

solicitation. LI Letters or Notes Use to indicate general information, comments, or

notes are being provided by the bidder in the following

MSG segment. Insert the word "Note" in N903 when

this code is used. ZZ Mutually Defined Use to indicate that amounts applicable to incentive or

cost sharing contracts are being provided in the MSG

segment. When used, insert the word "Amounts" in 35FED843 (003050) 119 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

N903.

N902 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-form descriptive text.

1. When N901 is code KT, cite the word "Exception"; when N901 is code LI,

cite the word "Note"; when N901 is code ZZ, insert the word "Amounts"; when

N901 is code CJ or DX, identify the Agency or purchasing activity issuing the clause cited in N902.

N904

X N905

X N906

2. Use offreeform text is discouraged ifthe information can be provided by some other means within the transaction set. 373 Date O DT 6/6

Date (YYMMDD).

Use to identify the date ofthe clause cited in N902. The DDportion ofthe date

will always be 01. 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 120 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: Message Text

Position: 410

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use this segment when N901 is code KR, KW, or KX to provide a certification,

representation or fill-in information required by the clause or paragraph number cited in N902; when N901 is code LI to provide general comments or notes; when N901 is code

KT to identify exceptions being taken to some portion of the solicitation; or when N901

is code ZZ, to identify amounts applicable to incentive or cost sharing contracts.

2. When providing a certification, representation or fill-in information, the clause title, if cited, and the alternate identifier and date, if applicable, will be the first data

provided. This data will be followed by a numeric designation of the number of data

items being provided. Each data item will be preceded by the paragraph or section

identifier in the clause where the certification, representation or fill-in information is to be inserted (if identifiers are included in the clause). If there is no paragraph or section designator, the required information will immediately follow the numeric designation of

the data items being provided. If the information to be provided is to be selected from

provided responses within the clause, cite the information that is selected.

3. A pipe sign (|) will be inserted after each data item. As an example, the information

required by FAR 52.204-3 would be provided as follows:

Taxpayer Identification! 3| (c) TIN has been applied for| (d) Other corporate entity| (e) Offeror is not owned or controlled by a common parent as defined in paragraph (a) of

this clause|

Information required by DFARS 252.21 1-7012 would be provided as follows:

Certifications-Commercial Items-Competitive Acquisitions! 2|(c)(l) Items offered are commercial items as defined in (b)(l)(iv)| (c2)(ii) Will be produced using government

production and research property identified below| Milling Machine| N0001992C1234|

Naval Air Systems Command|

In the second example, the name of the offeror and the solicitation number (required by

the clause) are provided elsewhere within the transaction set therefore are not repeated

in the certification.

4. Use this segment to provide information essential to the quote.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

»

X

Ref. Pes. MSG01

MSG02

Data Element Summary

Data

Element Name Attributes

933 Free-Form Message Text M AN 1/264

Free-form message text. 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer.
Federal 843 - Response to Request for Quotation RELEASE - FED1

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 122 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: Nl Name

Position: 420

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code

Notes: 1. Use this 2/N1/420 loop to provide address information related to a specific line item. Use the 1/N1/310 loop to provide address information that is applicable to all of the line items.

2. Whenever possible, identification and address information should be provided using

N101, N103, and N104. Use N102 and segment N2 through N4 as applicable when

address information cannot be provided using one of the codes listed in N103.

3. Use this segment to provide information essential to the quote.

Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» N101 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

3 1 Postal Mailing Address

61 Performed At

The facility where work was performed

Use to indicate the proposed place ofperformance

when it is other than the offeror's mailing address. AE Additional Delivery Address

Use to indicate a ship in-place location. IC Intermediate Consignee

When FOB02 is code IT, use to indicate afreight

forwarder.

IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsiblefor a project to include the advisor under a Grant. KH Organization Having Source Control

Organization controlling the design and manufacturing

process of a product

When BQR06 is code AB, use to identify the organization having source control ofthe product

35FED843 (003050) 123 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

KX

KY

KZ

LI

MF

PW

ST

SV

X2

N102

N103

offered. Free on Board Point

When FOB02 is code ZZ, use to indicate an FOB point

other than at origin or destination. Technical Office

Acceptance Location

Use to indicate the acceptance location is proposed at other than origin or destination. Inspection Location

Place where the item was viewed or inspected

Manufacturer of Goods

Use either to identify the actual manufacturer ofthe item ifnot the offeror or ifa qualification requirement

applied to the solicited item to specify the manufacturer that has already met the qualification

requirement.

Pick Up Address

Ship To

Use this code when a different delivery schedule

associated with a named entity is being proposed. If

the ship-to address is an FPO orAPO, cite the FPO or APO zip code in N104 and cite code AR in N405.

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate the location where a service will be

performed, e.g., grass cutting.

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

93 Name X AN 1/35

Free-form name. 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS number is preferred over other codes

to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a DoD or Civilian AgencyActivity

Address Code.

33 Commercial and Government Entity (CAGE)

Use to indicate a commercial entity. Ifthe commercial

entity does not have a CAGE code, use code ZC.

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

35FED843 (003050) 124 October 1, 1995
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Directory (MAPAD); represents the location of an

entity

N104 67 Identification Code X AN 2/20

Code identifying a party or other code. N10S 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 125 October 1, 1995
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Segment: Additional Name Information

Position: 430

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 2 Purpose: To specify additional names or those longer than 35 characters in length. Notes: This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

»

Ref. Pes. N201

Data

Element

93

Name

Name

Attributes

M AN 1/35

N202 93

Free-form name. Name

Free-form name. O AN 1/35

35FED843 (003050) 126 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

440

Nl

Detail

Optional

2

To specify the location of the named party.

This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

»

Ref. Pes. N301

N302

Data Element Summary

Data

Element

166

166

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

35FED843 (003050) 127 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes Semantic Notes

Comments

N4 Geographic Location

450

Nl

Detail

Optional

1To specify the geographic place of the named party.

This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

Data Element Summary

N406

Data

Element Name Attributes

19 City Name O AN 2/30

Free-form text for city name.

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency. 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States). 26 Country Code O ID 2/3

Code identifying the country.

309 Location Qualifier X ID 1/2

Code identifying type of location. AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or Fleet Post Office (FPO).

310 Location Identifier O AN 1/30

Code which identifies a specific location.

35FED843 (003050) 128 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

470

Nl

Detail

Optional

3To identify a person or office to whom administrative communications should be

directed. Use this segment to identify points of contact within the manufacturing entity who has

design control or who is manufacturing an equal or substitute line item. 1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Ref. Pes. PER01Data

Element

366

Data Element Summary

Name Attributes

PEK01 366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

IC Information Contact ME Manufacturing

Use this codefor the manufacturing point ofcontact. PP Program Manager

SU Supplier Contact Use this codefor the contactpointfor a supplier who

has design control over a manufactured item. PER02 93 Name O AN 1/35

Free-form name.

Cite last namefirst, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsfor the first name. Ifnecessary, use PER09

to cite the party's title. PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

35FED843 (003050) 129 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

For example, ifPER03/04 cites a telephone number, PER05/06 could cite a FAXnumber.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPER03 is used citing either code AUor TE. FX Facsimile IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

PER07 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a third communications numberfor the party cited in PER02.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPER05 is used citing either code AUor TE. FX Facsimile IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

Use, ifnecessary, to provide the title ofthe individual cited in PER02.

35FED843 (003050) 130 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

Segment: SCH Line Item Schedule

Position: 485

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 200

Purpose: To specify the data for scheduling a specific line item. Notes: 1 . Use this segment to identify a partial delivery when it can be specified as an actual date and is applicable to a named entity.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCH10 is required.

3 If SCH09 is present, then SCH08 is required.

4 If SCH10 is present, then SCH08 is required.

1 SCH12 is the schedule identification. 1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Syntax Notes:

Semantic Notes: Comments:

»

»

Ref. Pes. SCH01

SCH02

Data Element Summary

Data

Element

380

355

X SCH03

X SCH04

» SCH05

98

93

374

Name Aifrioilbmifto Quantity M R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values. Name X AN 1/35

Free-form name. Date/Time Qualifier M YD 3/3

Code specifying type of date or time, or both date and time. 017

037

063

064

065

066

069

Estimated Delivery

Ship Not Before

Do Not Deliver After Use to indicate deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before Use to indicate deliveries cannot be made before a

specified date and/or time.

1st Schedule Delivery

1st Schedule Ship

Promised for Delivery

Use to indicate the exact date when the offeror proposes to make delivery.

35FED843 (003050) 131 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

» SCH06

SCH07

373

337

SCH08 374

075 Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the offeror proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week. VIA Month Ending

Use to indicate delivery is required on the last date of

the specified month.

358 Cycle Begin

Date on which the cycle begins

Use to indicate the beginning ofa delivery cycle.

375 Delivery Start The date that deliveries will begin

Use to indicate the start datefor deliveries when the

total quantity is to be delivered during a specified time

period.

Date M DT 6/6

Date (YYMMDD).

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M - minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to indicate the timefor a delivery.

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 017

037

063

064

069

075

078

174

359

376

Estimated Delivery

Ship Not Before

Do Not Deliver After

Use to indicate deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before

Use to indicate deliveries cannot be made before a

specified date and/or time. Promised for Delivery

Use to indicate the exact date when the offeror proposes to make delivery.

Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the offeror proposes to make delivery.

Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

Month Ending

Use to indicate delivery is required on the last date of

the specified month.

Cycle End

Date on which the cycle ends

Use to indicate the end ofa delivery cycle.

Delivery End

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SCH09

SCH10

X SCH11

X SCH12

The date that deliveries will end

Use to indicate the end datefor deliveries when the

total quantity is to be delivered during a specified time

period.

373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to indicate the timefor a delivery.

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number).

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

35FED843 (003050) 133 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Position: 500

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 12 Purpose: To specify the carrier, sequence of routing and to provide transit time information. Notes: 1. Use this 2/TD5/500 segment when the transportation method is applicable to a named

entity for a specific line item.

Syntax Notes:

Semantic Notes: Comments:

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. TD501

TD502

TD503

TD504

Data Element Summary

Data

Element

133

66

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ED 1/2

Code specifying the method or type of transportation for the shipment.

7. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

TD505

TD507

387

368

309

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity.

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. Location Qualifier O ID 1/2

35FED843 (003050) 134 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ED 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

'i

35FED843 (003050) 135 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment: TIM Carrier Details (Special Handling or Hazardous Materials or Both)

Position: 520

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 5 Purpose: To specify transportation special handling requirements or hazardous materials

information or both. Notes: 1. Use this 2/TD4/520 segment when special handling or hazardous material

information is applicable to a named entity for a specific line item.

Syntax Notes:

Semantic Notes: Comments:

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of TD401 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

Ref. Pes. n>40

1

Data

Element

152

Data Element Summary

Name

Special Handling Code

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

Attributes

X ID 2/3

TD402

TD403

TD404

208

209

352

AMM A.M. Delivery Requirement

DA Dangerous

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED843 (003050) 136 October 1, 1995
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Segment: PKG Marking, Packaging, Loading

Position: 530

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To describe marking, packaging, loading and unloading requirements. Notes: 1. Use this 2/PKG/530 segment to identify packaging requirements applicable to a named entity for a specific line item.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKG01 = "F", then PKG05 is used. If PKG01 = "S", then PKG04 is used. If PKG01 = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Syntax Notes:

Semantic Notes: Comments:

Ref. Pes. PKGOl

PKG02

Data

Element

349

753

Data Element Summary

Name Attributes

Item Description Type X ID 1/1

Code indicating the format of a description.

Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with this Packaging

Characteristic Code is a three position code; the first position signifies Level A packingfor overseas shipments via surface; the second position signifies

Level B packingfor overseas shipments via freight

forwarder, APO/FPO, or air; the third position

35FED843 (003050) 137 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

PKG03 559

PKG04 754

PKG05 352

PKG06 400

PM

PML

SMK

UC

UCL

WM

Agency Qualifier Code

signifies Level Cpackingfor domestic shipments. When

standard commercial packaging perASTMD395J is being proposed, cite ML-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted to ASC

XI2 requesting a codefor Federal Government. If

approved, we expect the code will be availablefor use

in ASCXI2 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can befound in ASCXI2 Code Source List 197 (which isMlL-STD2073-2C).

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. When PKG04 carries a code indicating that the item will be packed

differently than required in the solicitation, use to provide an explanation.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 138 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE -FED1

Segment: Lead Time

Position: 550

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services. Notes: 1. Use this 2/LDT/550 loop if the quote delivery schedule is expressed as a set time

period after the occurrence of some event and the ship-to address differs by line item. If the delivery schedule is the same for all ship-to addressees for the line item, use the 2/LDT/394 loop.

2. The following are examples of how the LDT loop can be used to specify a delivery schedule:

Example 1: Deliver 50 each 180 days after the date of the order.

LDT*AY*180*DAn/l

QTY*U*50*EAn/l

Example 2: Deliver the total quantity of 500 each as follows: 50 per month commencing

180 days after the date of the order.

LDT*AY*180*DAn/l

QTY*lJ*50*MOn/l

Example 3: Deliver the total quantity of 20,500 each as follows: 2500 each per quarter

commencing 90 days after the date of the order until half the order is completed, then

1000 per month until the total order is complete.

LDT*AY*90*DA n/1 QTY*1J*2500*Q1 n/1 QTY*1K*4*Q1 n/1 LDT*AM*l*MOn/l

QTY*lJ*1000*MOn/l

QTY*lK*10*MOn/l

LDT*AK*l*MOn/l

QTY*lJ*500*EAn/l

Syntax Notes: Semantic Notes: Comments:

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

»

Ref. Pes. LDT01Data

Element

345

Data Element Summary

Name Attributes

Lead Time Code M ED 2/2

Code indicating the time range. AA From date of PO receipt to sample ready.

AD From date of sample approval to first product shipment.

AE From date of PO receipt to shipment.
Federal 843 - Response to Request for Quotation RELEASE - FED1

AF From date of PO receipt to delivery.

AH From Date of Receipt of First Article to First Article Approval

AI From Date of a Specified Event to Delivery

When this code is used, identify the specified event in the following MSG segment.

AJ From Date of First Delivery to Date of Subsequent

Delivery(ies)

AK From Date Of Latest Delivery To Final Delivery

AM From Date Of Previous Delivery To Date Of

Subsequent Delivery

AP From Date of Award to Midpoint of Effort AV From Date of Award to Date of Latest Delivery

AW From Date of Award to Date of Earliest Delivery

AX From Date of Award to Date of Completion

AY From Date of Award to Date of Delivery

AZ From Date of Receipt of Item to Date of Approval of Item » LDT02

» LDT03

380

344

Quantity

Numeric value of quantity.

Unit of Time Period or Interval

Code indicating the time period or interval

M R 1/15

M ID 2/2

CY

DA

KK

MO

QY

SA

WK

LDT04 373

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

Date O DT 6/6

Date (YYMMDD).

Use, as applicable, to cite the effective date ofa lead time. For example, the

start date ofthe cited activity.

35FED843 (003050) 140 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

MAN Marks and Numbers

Syntax Notes:

Semantic Notes:

560

LDT

Detail

Optional

10

To indicate identifying marks and numbers for shipping containers.

1. Use this segment to specify marks and numbers associated with a ship-to addressee.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range. Comments: 1 When MAN01 contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

»

»

Ref. Pes. MAN01

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

Data Element Summary

Name

Marks and Numbers Qualifier

Attributes

87

88

87

87

M ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FED843 (003050) 141 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

QTY Quantity

Syntax Notes: Semantic Notes: Comments:

570

LDT

Detail

Optional

5To specify quantity information.

1. Use this 2/QTY/570 segment to specify the quantity of an item that is to be delivered

in accordance with the quote delivery schedule. The deliverable quantity can be

expressed as a discrete quantity or a quantity per time period, e.g., 1000 per month. To

indicate a delivery rate per time period, cite in QTY02 the quantity to be delivered and

cite in QTY03 the time period, e.g., days, weeks, months, quarters, years.

2. Use also to indicate the length of a delivery period, e.g., 4 quarters or the number of

shipments

3. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

»

Ref. Pes. QTY01Data

Element

673

» QTY02

QTY03

Data Element Summary

Name

Quantity Qualifier

Code specifying the type of quantity. 1J

Attributes

M ID 2/2

Due

The amount due to the customer Use to indicate the quantity to be delivered. IK Time Units

The number of time units such as 8 (hours)

Use to indicate the length ofthe delivery period.

SA Shipments

Use to indicate the number ofshipments proposed to complete the deliverable quantity.

M R 1/15

Numeric value of quantity.

1. When QTY01 is code 1J, cite the quantity to be delivered.

380 Quantity

2. When QTY01 is code IK, cite the length ofthe delivery period in this data

element, e.g., 4 and in QTY03 identify the time measurement ofthe delivery

period, e.g., months.

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

DA Days

35FED843 (003050) 142 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

MOMonths

When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTY01

is code IK, use to indicate the length ofthe delivery period.

WKWeek

When QTY01 is code 1J, use to indicate the frequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

YR Years When QTYOl is code 1J, use to indicate the frequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 143 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED1

Segment: Message Text

Position: 580

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. When LDT01 is code AI, use to identify the specified event.

2. Use this segment when the quote differs from the solicitation requirements or to provide information essential to the quote.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

»

Ref. Pes. MSG01Data

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED843 (003050) 144 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Mai Use: Purpose:

Notes: Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set.

1 If either CTT03 or CTT04 is present, then the other is required.

2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

»

Ref. Pes. CTT01

CTT02

Data Element Summary

X

X

X

X

CTT03

CTT04

CTT05

CTT06

CTT07

Data

Element

354

347

81

355

183

355

352

Name Attributes

Number of Line Items M NO 1/6

Total number of line items in the transaction set Use to identify the total number ofPOl segments.

Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. . 18 Second occurrence of value being hashed.

1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value

being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. This is the sum ofthe quantities (POl 02) for all POl segments.

Weight X R 1/10

Numeric value of weight

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Volume X R 1/8

Value of volumetric measure. Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED843 (003050) 145 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

AMT Monetary Amount

015

Summary

Optional

1To indicate the total monetary amount. Use this segment to identify the total amount of the quote.

»

»

Ref.

Pes. AMT01

AMT02

AMT03

Data

Element

522

782

478

Data Element Summary

Name

Amount Qualifier Code

Code to qualify amount

Attributes

M ID 1/2

TT Total Transaction Amount

Use to indicate the total amount ofthe quote.

Monetary Amount M R 1/15

Monetary amount.

Credit/Debit Flag Code O ID 1/1

Code indicating whether amount is a credit or debit

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED843 (003050) 146 October 1, 1995
Federal 843 - Response to Request for Quotation RELEASE - FED1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Ref. Pes. » SE01

» SE02

Data

Element

96

329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments.

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set This is the same number as appears in ST02.

35FED843 (003050) 147

*U.S. GOVERNMENT PRINTING OFFICE: 1996-404-525/579 1 0

October 1, 1995

Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

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Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) devel- oped in cooperation with interested industries, professional organizations, and regulatory bodies. Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

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materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22 1 61

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended, Public Law 89-306 (79 Stat.

1 127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 1 1, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISITR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, VA 22161,

in paper copy or microfiche form.
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