NATL INST. OF STAND & TECH R.I.C.

AlllQS Sb37MM

Nisr

QC

100

U57

.881-83

1998

NIST Special Publication 881-83

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 004010 Transaction Set 836

Procurement Notices

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific

discoveries."

NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of

measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal

Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and

applied research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and related services. The Institute does generic and precompetitive work on new and

advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.

Major technical operating units and their principal activities are listed below. For more information contact the

Publications and Program Inquiries Desk, 301-975-3058.

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• National Quality Program

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Advanced Technology Program

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• Chemical and Biomedical Technology

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Manufacturing Extension Partnership

Program

• Regional Programs

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Electronics and Electrical Engineering

Laboratory

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• Electromagnetic Technology'

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Laboratory

• Biotechnology

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• Analytical Chemistry

• Process Measurements

• Surface and Microanalysis Science

Physics Laboratory

• Electron and Optical Physics

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• Optical Technology

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Laboratory

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• Distributed Computing and Information Services

• Software Diagnostics and Conformance Testing

'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-83

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 004010 Transaction Set 836

Procurement Notices

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

September 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-83

Natl. Inst. Stand. Technol. Spec. Publ. 881-83, 41 pages (Sept. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
836 Procurement Notices

Functional Group ID=.

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices

Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award

of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This

transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest,

notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public

notice of the abstract of bids, and the notification of the award of a requirements type contract.

Notes:

/. This transaction set can be used as an award announcement. This notification will be publicly available to all interested parties and willprovide the identity ofthe party awarded the instrument and the price ofthe line items

awarded.

2. This transaction set can be used to provide publicly available data (BCOll is code 65) on a single award even

ifthe award was the result ofmore than one solicitation.

3. This transaction set can be also used by a buying activity as a preaward notification to offerors that their

proposals are no longer being consideredfor award; as a postaward notification to unsuccessful offerors; as a

notice ofintent to award a Small Business Set-Aside; as a notification to late bidders; as a notification ofa

receipt ofa protest; and as a notification ofdisposition ofan unsolicited proposal

4. This transaction set makes use ofFederal Procurement Code List 1 (FPl) which is availablefrom the

National Institute ofStandards and Technology (NIST) at URL http://snad.ncsl.nist.gov/fededi/

Pes. Seg. Req.

No. ID Name Pes. Max.Use

Must Use 005 ST Transaction Set Header M 1

Must Use 008 BCO Beginning Segment for Procurement Notices M 1

Not Used 010 ITD Terms of Sale/Deferred Terms of Sale 0 5

Not Used 012 CTB Restrictions/Conditions 0 5

Not Used 014 CTP Pricing Information 0 25

Not Used 016 FOB F.O.B. Related Instructions o 1

018 AMT Monetary Amount 0 >1

020 QTY Quantity 0 >1

021 DTM Date/Time Reference 0 >1

Not Used 022 LDT Lead Time 0 >1

023 PWK Paperwork 0 >1

024 MSG Message Text 0 >1

LOOP ID-Nl

025 Nl Name 0 1

Not Rec 026 N2 Additional Name Information 0 2

Not Rec 027 N3 Address Information 0 2

Not Rec 028 N4 Geographic Location 0 1

Not Used 029 REF Reference Identification 0 >1

Not Used 030 PER Administrative Communications Contact 0 >1

Loop

Repeat

Notes and

Comments

>l

004010F836 0 25 May 1998
Not Used 031 FOB F.O.B. Related Instructions o 1

I OOP ID - 1 M

033 LM Code Source Information 0 1

Must Use 034 LQ Industry Code M >1

LOOP ID -POl >1

035 POl Baseline Item Data

""^ O 1

Not Used 040 P03 Additional Item Detail 0 >1

050 CTP Pricing Information 0 >1

Not Used 060 PID Product/Item Description 0 >1

Not Used 070 MEA Measurements 0 >1

Not Used 080 PWK Paperwork 0 >1

Not Used 100 PER Administrative Communications Contact 0 >1

Not Used 101 ITD Terms of Sale/Deferred Terms of Sale 0 1

Not Used 102 DTM Date/Time Reference 0 10

Not Used 103 CTB Restrictions/Conditions 0 1

104 QTY Quantity 0 >1

105 AMT Monetary Amount 0 >1 LOOP ID - REF >1

lu/ Reference IdentiflcEtion r\\J 11

IDs U 1

Date/Time Reference (J >l

LOOP ID - SLN >1

Not Used 110 SLN Subline Item Detail 0 I

Not Used 120 PID Product/Item Description 0 >1

LOOP ID -Nl >1

130 Nl Name 0 1

Not Rec 140 N2 Additional Name Information 0 2

Not Rec 150 N3 Address Information 0 2

Not Rec 160 N4 Geographic Location 0 1

Not Used 170 REF Reference Identification 0 >1

Not Used 180 PER Administrative Communications Contact 0 >1

Not Used 181 FOB F.O.B. Related Instructions o >1

Not Used 182 DTM Date/Time Reference 0 >1

Not Used 183 LDT Lead Time 0 >1

Not Used 184 MSG Message Text 0 >1

LOOP ID -LM >1

185 LM Code Source Information o 1

Must Use 186 LQ Industry Code M >1

Must Use 190 SE Transaction Set Trailer M 1

004010F836 0 2 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

005

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Must Use

Ref.

Pes.

STOl

ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

836 Procurement Notices

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set This unique control number is assigned by the originator ofthe transaction

set or by the originator's application program. This same number is carried

in SE02.

004010F836 0 3 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

BCO Beginning Segment for Procurement Notices

008

Mandatory

1To indicate the beginning of the Procurement Notices Transaction Set and transmit

identifying numbers and dates

1

1

If either BCO09 or BCO10 is present, then the other is requked.

BCO03 is the date to be used for reference purposes in an RFQ and a response to RFQ.

2 BCO04 is the contract number.

3 BCO06 is the contract beginnmg date.

4 BCO07 is the contract expiration date.

Comments:

Ref.

Pes.

Must Use BCOOl

BCO02

BCO03

BCO04

Not Used BCO05

BCO06

Data

Element

353

586

373

127

846

373

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

Use to indicate an original notification.

07 Duplicate

Use to indicate a retransmission ofan original

notification.

Request for Quote Reference Number O AN 1/45

Number assigned by the purchaser to identify his request for quote

/. Use to identify the solicitation number, e.g.. Invitation for Bid (IFB),

Requestfor Quotation (RFQ), or Requestfor Proposal (RFP), that is applicable to the information being provided in the transaction set. When

BCOll is code 63 or 65, and there is more than one solicitation applicable to the award, do not use this data element. In this instance, cite the solicitation

number applicable to each awarded line item in the 1/REF/l07 segment

2. Use ofthis data element is REQUIRED in all instances other than when

BCOll is code 70 or code 63 or 65 and more than 1 solicitation is applicable

to the award.

Date O DT8/8

Date expressed as CCYYMMDD

Use to identify the date ofthe solicitation cited in BCO02.

Reference Identification O AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1. Use to identify the number ofthe instrument that was awarded. For a new award, cite the Procurement Instrument Identification Number (PUN).

For the award ofan order against a basic contract or a Federal Supply

Schedule (FSS), concatenate the PUN ofthe basic instrument/FSS and the

Supplementary Procurement Instrument Identification Number (SPUN).

2. This data element is used only when BCOll is code 63 or 65. Contract Status Code O ID 2/2

Code designating the current status of the contract Date O DT 8/8

Date expressed as CCYYMMDD

004010F836 0 4 25 May 1998
1. Use to identify the date the award instrument cited in BCO04 was signed

or executed.

BCO07 373

Not Used BCO08

BCO09

587

128

BCOlO

Must Use BCOll

127

640

BC012 306

2. This data element is used only when BCOll is code 63 or 65.

Date O DT 8/8

Date expressed as CCYYMMDD

1. Use to identify the effective date ofthe award instrument cited in BCO04

if different than the date cited in BCO06.

2. This data element is used only when BCOll is code 63 or 65.

Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

TN Transaction Reference Number

Use to indicate a unique reference number assigned to

this transaction set

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Transaction Type Code O ID 2/2

Code specifying the type of transaction

62

63

64

65

66

67

69

70

Preaward Notification

Use to indicate a Preaward Notification in accordance

with FAR 15.503(a)(1). When this code is used,

revisions to the proposal will not be considered.

Postaward Notification

Use to indicate a Postaward Notification in

accordance with FAR 15.503(b).

Small Business Award Notification

Use to indicate a notification to unsuccessful offerors

ofthe apparent successful offerorfor a Small

Business Set-Aside in accordance with FAR

15.503(a)(2). When this code is used, revisions to the

proposal will not be considered and no response is required unless a basis exists to challenge the small

business size status ofthe apparent successful offeror.

Award Notification

Use to indicate a publicly available award notification

in accordance with FAR 4.504.

Notification to Late Bidders

Use to indicate a Notification to Late Bidders in

accordance with FAR 14.304-2.

Notification of Protest Receipt

Use to indicate a Notification ofProtest received by

the Agency or the General Accounting Office (GAO)

in accordance with FAR 33.103 or FAR 33.104.

Bid Rejection Notice

Use to indicate a Rejection I^otificaiion ofan

individual bid in accordance with FAR 14.404-2.

Unsolicited Bid Notice

Use to indicate a notification ofdisposition of an

unsolicited proposal in accordance with FAR 15.607.

Action Code O ID 1/2

Code indicating type of action

The data element is used only when BCOll is code 70.

i

004010F836 0 25 May 1998
7 Request

Use to indicate additional information is requested

before an unsolicitedproposal can beprocessed. Use

the l/MSG/024 segment to identify the required

information.

9 Not Capable of Taking Action

Use to indicate an unsolicitedproposal is not being

processed by the receiving activity. Use the

l/MSG/024 segment to identify the reasonsfor not

processing the proposal

AC Acknowledge

Use to indicate receipt acknowledgment and

processingcfiUttjinsolicited proposal

DS Discarded

Use to indicate a rejection ofan unsolicitedproposal

Use the l/LM/033 loop to provide the reasonsfor

rejection.

004010F836_0 6 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use AMTOl

Must Use AMT02

Not Used AMT03

AMT Monetary Amount

018

Optional

>1

To indicate the total monetary amount

1. Use this i/AMf/018 segment to specify the total amount ofthe award instrument

2. Use this segment only when BCOll is code 63 or 65.

Data Element Summary

Attributes

Data

Element Name

522 Amount Qualifier Code M ID 1/3

Code to qualify amount

TK Total Amount of Contract

Use to indicate the total amount ofan award.

782 Monetary Amount M R 1/18

Monetary amount

478 Credit/Debit Flag Code O ID 1/1

Code indicating whether amount is a credit or debit

004010F836 0 7 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use QTYOl

QTY02

Not Used QTY03

Not Used COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used COO108

Not Used C00109

QTY Quantity

020

Optional

>1

To specify quantity information

1 At least one of QTY02 or QTY04 is required.

2 Only one of QTY02 or QTY04 may be present.

1 QTY04 is used when the quantity is non-numeric.

1. Use this l/QTY/020 segment to identify the number ofofferors solicited and the

number ofproposals received, if applicable to all ofthe line items.

2. Ifthere is more than one solicitation applicable to the award, use the l/QTY/104

segment to identify the quantity of offerors solicited and the quantities ofproposals

receivedfor each line item.

3. Use this segment only when BCOll is code 63 or 65.

Data

Element

673

380

COOl

355

1018

649

355

1018

649

355

1018

649

Data Element Summary

Name Attributes

Quantity Qualifler M ID 2/2

Code specifying the type of quantity

87 Quantity Received

Use to indicate the number ofproposals received.

SB Solicited

Use to indicate the number ofofferors solicitedfor

other than EDIpublic solicitations.

Quantity X R 1/15

Numeric value of quantity

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

004010F836 0 8 25 May 1998
Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Not Used QTY04 61

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Free-Form Message X AN 1/30

Free-form information

004010F836 0 9 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

021

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Ref.

Pes.

Must Use DTMOl

DTM02

DTM03

Not Used DTM04

Not Used DTM05

Not Used DTM06

Data

Element

374

373

337

623

1250

1251

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

050 Received

When BCOll is code 66, use to indicate the date and

time the bid was received.

097 Transaction Creation

Use to indicate the date ofthis transaction set. 099 Bid Open (Date Bids Will Be Opened)

When BCOll is code 66, use to indicate the bid

opening date and time.

432 Submission

Date on which claim billing information was sent to payer

When BCOll is code 67, use to indicate the date by

which relevant information regarding the protest is to be submitted to the party identified in the l/Nl/025

Segment with NlOl^iting code FJ.

Date X DT8/8

Date expressed as CCYYMMDD

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Use when BCOll is code 66. Specify the time in HHMMformat only using

the local time atjhe^rocuring activity.

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F836 0 10 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

PWKOl

PWK02

Not Used

PWK03

PWK04

Not Used PWK05

Not Used PWK06

PWK07

Not Used PWK08

Not Used C00201

PWK Paperwork

023

Optional

>1

To identify the type or transmission or both of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report.

3 PWK08 may be used to indicate action pertaining to a report.

When BCOll is code 67, use to identify paperwork that is being provided by the

miginator ofthe transaction set

Data

Element

755

756

757

98

66

67

352

C002

704

Data Element Summary

Name Attributes

M ID 2/2

BM

CF

EM

FX

lA

Report Type Code

Code indicating the title or contents of a document, report or supporting item

P2 Protest Use to indicate a copy ofthe protest is being provided.

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent By Mail

Use to indicate transmittal via the United States Postal

Service (USPS).

Courier

Use to indicate transmitial vla commercial express

courier, e.g. Federal Express Service.

E-Mail

By Fax

Electronic Image

Use to indicate the World Wide Web. When used,

provide the Universal Resource Locator (URL) where

information is to be obtained in PWK07.

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

Identification Code X AN 2/80

Code identifying a party or other code

Description O AN 1/80

A fi-ee-form description to clarify the related data elements and their content

When PWK02 is code lA, use to identify the URL.

Actions Indicated O

Actions to be performed on the piece of paperwork identified

Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

004010F836 0 11 25 May 1998
segment relates to the transaction set or to identify the action that is required

Not Used C00202 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00203 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00204 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00205 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is requked

Not Used PWK09 1525 Request Category Code O ID 1/2

Code indicating a type of request

004010F836 0 12 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MSG Message Text

Ref.

Pes.

Must Use MSGOl

Not Used MSG02

Not Used MSG03

024

Optional

>1

To provide a free-form format that allows the transmission of text information

1

1

1

If MSG03 is present, then MSG02 is required.

MSG03 is the number of lines to advance before printing.

MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 2 If MSG02 is "AA - Advance the specified number of lines before print" then MSG03

is required.

/. When BC012 is code 7, use this segment to identify the additional information

required. When BC012 is code 9, use this segment to identify the reasons the

unsolicitedproposal is not being processed

2. Use also when LQ02 in either the l/LQ/034 or l/LQ/186 segment is any code that

requires a more detailed explanation.

Data

Element

933

934

1470

Attributes

M AN 1/264

Data Element Summary

Name

Free-Form Message Text

Free-form message text

Printer Carriage Control Code X ID 2/2

A field to be used for the control of the line feed of the receiving printer

Number O NO 1/9

A generic number

004010F836 0 13 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

025

Nl Optional

Optional

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N1 04 is present, then the other is requked.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

/. Wheneverpossible, identification and address information should be provided using

NlOl, N103, and N104. UseN102 and segments N2 through N4, as applicable, when

address information cannot beprovided using one ofthe codes listed in N103.

2. When BCOll is code 63, use ofthis segment is REQUIRED to identify the party

receiving an award but only ifoneparty was awarded all ofthe line items in a

solicitation. Ifline items in a solicitation were awarded to various parties, use the

l/Nl/130 segment to identify the parties.

3. When BCOll is code 64, and the total award is to be made to one small business

entity, use ofthis segment is REQUIRED to identify that entity. Ifmultiple small

business entities are to receive awards, use the l/Nl/130 segment to identify those

entities to be awarded specific line items.

4. When BCOll is code 65, this segment is REQUIRED to identify the party receiving

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use NlOl 98 Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

21 Small Business

When BCOll is code 64, use to indicate the apparent

successful offeror ofa Small Business Set-Aside.

7Q Party to Whom Protest Submitted

When BCOll is code 67, use to indicate the

organization to whom a protest was submitted (either

Agency or GAO).

BY Buying Party (Purchaser)

When BCOll is code 62, 63, 64, 65, 66, 67, 69 or 70, use to indicate the organization providing the

notification or awarding the instrument.

PJ Party to Receive Correspondence

When BCOll is code 67, use to indicate the party to whom information relevant to aprotest should be

submitted.

SE Selling Party

When BCOll is code 63, or 65, use is REQUIRED to

cite the name oftheparty receiving an award.

TO Message To

When BCOll is code 62, 63, 64, 66, 67, 69, or 70, use

004010F836 0 14 25 May 1998
to indicate the party to whom a notification is being

sent. - N102 93 Name X AN 1/60

Free-form name

When BCOll is code 63, 64, or 65, use is REQUIRED to cite the name of

theparty receiving an award. , . N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or bUNS+4 number is preferred "

"^c over other codes to identify an entity. j

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or Civilian ; Agency Activity Address code. _ ,j 33 Commercial and Government Entity (CAGE)

N104 67 Identification Code X AN 2/80

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Not Used N106 98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

004010F836 0 15 25 May 1998
I

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Ref.

Pes.

Must Use N201

N202

1

i Additional Name Information

026

Nl Optional |

I

I Optional (Not Recommended)

2 I To specify additional names or those longer than 35 characters in length |

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/60

Free-form name

93 Name O AN 1/60

Free-form name

004010F836 0 16 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N3 Address Information

027

Nl Optional

Optional (Not Recommended)

2

To specify the location of the named party

Must Use

Ref.

Pes.

N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/55

O AN 1/55

004010F836 0 17 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

028

Nl Optional

Optional (Not Recommended)

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

Data Element Summary

Not Used

Not Used

Ref.

Des.

N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/15

Code defming international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location

Location Identifier O AN 1/30

Code which identifies a specific location

004010F836 0 18 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LMOl

LM02

LM Code Source Information

033

LM Optional

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

/. Use this l/LM/033 loop to provide coded information identifying the reason a

proposal is unacceptable or to identify the solicitation method that resulted in an

award.

f.

This loop is used only when BCOll is code 62, 63, 65, 69, or 70 and the

information applies to all ofthe line items or the entire bid/proposaL When this

information varies by line item, use the 1/LM/l85 loop.

Data Element Summary

Data

Element

559

822

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

FG Federal Government

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

ate FPL

004010F836 0 19 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Industry Code

034

LM Optional

Mandatory

>1

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list ZZ Mutually Defined

Use to indicate that code list FPl is identified in

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

1. Use to cite a codefrom code list FPL

2. When BCOll is code 62, use a codefrom section Yl ofFPl to indicate

the reason an offer is no longer being consideredfor an award.

3. When BCOll is code 63, use a codefrom section Y2 ofFPl to indicate

the reason an offer did not receive an award.

4. When BCOll is code 69, use a codefrom section Y3 ofFPl to indicate

the reason a bid did not receive an award.

5. When BCOll is code 65, use a codefrom section Y4 ofFPl to indicate

the method by which offers were solicited.

6. When BCOll is code 70, use a codefrom section Y5 ofFPl to indicate

the reason an unsolicitedproposal is rejected.

004010F836 0 20 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

POl Baseline Item Data

035

POl Optional

Optional

1To specify basic and most frequently used line item data

12

3

4

5

6

7

8

9

10

11

12

12

3

If POl 03 is present, then POl 02 is required.

If POl 05 is present, then POl 04 is required.

If either POl 06 or POl 07 is present, then the other is required.

If either POl 08 or POl 09 is present, then the other is required.

If either POl 10 or POl 1 1 is present, then the other is required.

If either POl 12 or POl 13 is present, then the other is required.

If either POl 14 or POl 15 is present, then the other is required.

If either POl 16 or POl 17 is present, then the other is required.

If either POl 18 or POl 19 is present, then the other is required.

If either PO120 or P0121 is present, then the other is required.

If either P0122 or P0123 is present, then the other is required.

If either POl 24 or POl 25 is present, then the other is required.

See the Data Element Dictionary for a complete list of IDs. POl 01 is the line item identification.

POl 06 through POl 25 provide for ten different product/service IDs per each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

i. Use this l/POl/035 loop to provide award datafor each line item in the solicitation

when BCOll is code 63 or 65.

2. When BCOll is code 62, use this loop only to identify those line itemsfor which the

offeror is no longer being consideredfor award.

3. When BCOll is code 64, use this loop only to identify those line items in a Small

Business Set-Aside that are being awarded to different small business entities.

4. When BCOll is code 69, use this loop to identify those line items that are being

rejected on an individual bid.

5. This loop is not used when BCOll is code 66, 67, or 70.

Ref.

Pes.

POlOl

Data

Element

350

PO102 330

PO103 355

Data Element Summary

Name Attributes

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Use to identify the line item numberfrom a solicitation, bid or proposal, as

applicable. Do not cite the line item numberfrom an award instrument

Quantity Ordered X R 1/15

Quantity ordered

1. Cite the total quantity ofthe line item that was awarded, not solicited.

2. When BCOll is code 63 or 65, this data element is REQUIRED.

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code, other than code ZZ. mmm^ '-^

2. When BCOll is code 63 or 65, this data element is REQUIRED.

Refer to 004010 Data Element Dictionary for acceptable code values.

004010F836 0 21 25 May 1998
PO104 212

PO105 639

PO106 235

PO107

PO108

PO109

POllO

234

235

234

235

POlll

P0112

P0113

Not Used P0114

234

235

234

235

Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

/. When PO105 is code NC, NS, or TB, cite the number "0".

2. When BCOll is code 63 or 65, this datOjefsmMt « REQUIRED.

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

ES

FB

KA

Estimated

Fabrication Cost

Use to indicate the price includes the incorporation of

Government Furnished Property (GFP) into the,itent,^,

,

Price with Government Furnished Property

Use to indicate that the price ofthe items includes the use of GFP, e.g., special tooling, special test equipment, production machinery, etc., to manufacture the item.

NC No Charge

NE Not to Exceed

NS Not Separately Priced

Use to indicate the item is not separately priced but is included in the price ofthe item to which it pertains*^^..j,

TB To be negotiated.

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

/. Use any code other than codisim,F2,F3, KA, ^"KG, MF, MG, MS,

PT, PW, ZB, and ZZ.

2. When BCOll is code 63 or 65, use the appropriate number of235/234

pairs to cite the same identification data as conveyedfor the corresponding

item in the associated award instrument

Refer to 004010 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

004010F836 0 22 25 May 1998
Not Used P0115 234

Not Used P0116 235

Not Used P0117 234

Not Used P0118 235

Not Used P0119 234

Not Used PO120 235

Not Used P0121 234

Not Used P0122 235

Not Used P0123 234

Not Used P0124 235

Not Used P0125 234

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

X

used in

X

used in

X

used in

X

used in

X

used in

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

X AN 1/48

004010F836 0 23 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Not Used

Ref.

Pes.

CTPOl

CTP02

CTP Pricing Information

050

POl Optional

Optional

>1

To specify pricing information

12

3

4

5

1

2

1

If either CTP04 or CTP05 is present, then the other is required.

If CTP06 is present, then CTP07 is required.

If CTP09 is present, then CTP02 is required.

If CTP 10 is present, then CTP02 is requked.

If CTPl 1 is present, then CTP03 is required.

CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90

would be the factor if a 10% discount is given.

CTP08 is the rebate amount.

See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Notes: i W-Use this segment to provide additional price information related to the line

warded, e.g., step-ladderprices, delivery zone prices, packagingprices, etc

item

2. This segment is tised onfy when BCOll is code 63 or 65.

Data

Element

687

236

Data Element Summary

Name

Class of Trade Code

Code indicating class of trade

Price Identifier Code

Code identifying pricing specification

%Jse to identify various prices applicable to the line item.

Attributes

O ID 2/2

X ID 3/3

ICL

LPP

MAX

PAQ

Unit Price Through Quantity

1. Use to indicate the end ofa quantity range

applicable to step ladderpricing.

2. Use in conjunction with codes PBQ and MAXfor

step ladderpricing. Step ladderpricing is defined as the price specifiedfor the quantity range containing

ihe quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in

contrast to use ofcode PAQ which identifies quantities at which different prices are applied.

Lease to Purchase Price

Maximum Order Quantity Price

1. Usefor step ladderpricing to indicate the quantity

above which the price will not change.

-2. Use in conjunction with codes ICL and PBQfor

step ladderpricing. Step ladder pricing is defined as the price specifiedfor the quantity range containing

ihe quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in

contrast to use ofcode PAQ which identifies quantities

at which different prices are gpplud.

Price Break Quantity(s)

IfJse to indicate a quantity where an incrementalprice

%reak occurs. For example, ifprice breaks occur at

004010F836_0 24 25 May 1998
quantities 11, 21, 31, etc, thenfor apurchase quantity

0/25, thefirst 10 units are at thefirst price, the next

10 units are at the secondprice and the last 5 units are

at the thirdprice. This is in contrast to step ladder

prices where all 25 units are onept:ix:e.

PBQ Unit Price Beginning Quantity

1. Use to indicate the beginning ofa quantity range

applicable to step ladderpricing.

CTP03

CTP04

CTP05

Must Use COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

212

380

COOl

355

1018

649

355

1018

649

355

1018

649

355

1018

649

2. Use in conjunction with codes ICL and MAXfor

step ladder pricing. Step ladder pricing is defined as

theprice specifiedfor the quantity range containing

the quantity purchased, applying to all the items

purchased Use ofcodes ICL, MAXand PBQ is in

contrast to use ofcode PAQ which identifies quantities

at which differentprices are applied,

ZNP Zone Price

Use to indicate the pricefor delivery to a zone cited in

CTPIO. This is the totalprice ofthe item and is based on standard commercialpackaging andpreservation.

Unit Price X R 1/17

Price per unit of product, service, commodity, etc. Quantity X R 1/15

Numeric value of quantity

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Use any code other than ZZ.

Refer to 004010 Data Element Dictionary for acceptable code values.

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

004010F836 0 25 25 May 1998
Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Not Used CTP06 648

Not Used CTP07 649

Not Used CTP08 782

Not Used CTP09 639

CTPIO 499

CTPll 289

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

Monetary Amount O R 1/18

Monetary amount

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

Condition Value O AN 1/10

Identifies rate restrictions or provisions

When CTP02 is code ZNP, cite the applicable delivery zone to which the

price in CTP03 applies.

Multiple Price Quantity O NO 1/2

Quantity of units for a given price, e.g., 3 for $10.00

When theprice cited in CTP03 is the pricefor more than a single item, e.g., 3for $10, identify the applicable quantity in this data element.

004010F836 0 26 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use QTYOl

QTY02

Not Used QTY03

Not Used COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

004010F836 0

QTY Quantity

104

POl Optional

Optional

>1

To specify quantity information

1 At least one of QTY02 or QTY04 is required.

2 Only one of QTY02 or QTY04 may be present.

1 QTY04 is used when the quantity is non-numeric.

1. Use this l/QTY/104 segment to identify the number ofofferors solicited and the

number ofproposals receivedfor the line item cited in POIOI.

^, This segment is only used when BCOll is code 63 or 65.

Data

Element

673

Data Element Summary

380

COOl

355

1018

649

355

1018

649

355

1018

649

355

1018

Attributes

M ID 2/2

Name

Quantity Qualifier

Code specifying the type of quantity

87 Quantity Received

Use to indicate the number ofproposals received.

SB Solicited

Use to indicate the number ofofferors solicitedfor

'MfkM^l^nSSlPublic solicitations.

Quantity X R 1/15

Numeric value of quantity

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent

Power to which a unit is raised

Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent

Power to which a unit is raised

Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent

Power to which a unit is raised

Multiplier

Value to be used as a muhiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

O R 1/15

O R 1/10

O ID 2/2

O R 1/15

O R 1/10

O ID 2/2

O R 1/15

O R 1/10

O ID 2/2

27 25 May 1998
Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Not Used QTY04 61

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Free-Form Message X AN 1/30

Free-form information

004010F836 0 28 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use AMTOl

Must Use AMT02

Not Used AMT03

AMT Monetary Amount

Optional

105

POl

Optional

>1

To indicate the total monetary amount

1. Use this 1/AMT/lOS segment to identify the totalprice ofthe line item awarded.

2. This segmmtispMy ^^^^ when BCOll is code 63 or 65.

Data Element Summary

Data

Element Name

522 Amount Qualifier Code

Code to qualify amount

1 Line Item Total

782 Monetary Amount

Monetary amount

478 Credit/Debit Flag Code

Code indicating whether amount is a credit or debit

Attributes

M ID 1/3

M R 1/18

O ID 1/1

0040I0F836 0 29 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identification

107

REF Optional

Optional

1To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

/. Use this l/REF/107 segment when the solicitation varies by awarded line item.

When the solicitation is the samefor all ofthe awarded line items, cite the

solicitation number in BCO02.

2. This segment is used only when BCOll is code 63 or 65 and the award was

the result ofmore than one solicitation.

Ref.

Pes.

Must Use REFOl

Data

Element

128

REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

KS Solicitation

A discreet number assigned by the purchasing activity to differentiate between different solicitations

Vse to indicate the solicitation (IFB, RFP, or RFQ)

that contained the awarded line item.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F836 0 30 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

108

REF Optional

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

/. Use this l/DTM/108 segment to identify the date ofthe solicitation cited in

REFOl/02.

Z Thk segmentMotdy usedj^hen ^f:011U cqd^^63 gr, 65.,

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use DTMOl 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

642 Solicitation

Use to indicate the date ofthe solicitation.

DTM02 373 Date X DT 8/8

Date expressed as CCYYMMDD

Not Used DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Not Used DTM05 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Not Used DTM06 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F836 0 31 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

130

Nl Optional

Optional

1To identify a party by type of organization, name, and code

1 At least one ofN1 02 or N1 03 is required.

2 If either N1 03 or N1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

/. Use this segment only when BCOll is code 63 and ttte line items in a solicitation were awarded to differentparties or code 64 and the apparent small business

successful offeror is differentfor each line item.

2. Use ofthis segment is REQUIREDfor the conditions stated in note 1.

3. Wheneverpossible, identification and address information should be provided using

NlOl, N103, andN104. Use N102 and segments N2 through N4, as applicable, when

address information cannot be provided using one ofthe codes listed in N103.

Ref.

Pes.

Must Use NlOl

N102

N103

Not Used

Not Used

N104

N105

N106

Data

Element

98

93

66

67

706

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

21 Small Business

Use to indicate the apparent small business successful

offerorfor the line item.

SE Selling Party

p$« to indicate theparty awarded the line item.

Name X AN 1/60

Free-form name

When BCOll is code 63 or 64 and use ofthis segment is necessary, cite the

name oftheparty receiving an award

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Use ofthe DUNSor DUNSH number is preferred over other codes to identify a namedparty.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofihe DUNS or DUM^4 number is preferred overother codes to identify a namedparty.

33 Commercial and Government Entity (CAGE)

Identification Code X AN 2/80

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/3

00401 0F836 0 32 25 May 1998
Code identifying an organizational entity, a physical location, property or an

individual

004010F836 0 33 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Ref.

Pes.

Must Use N201

N202

Additional Name Information

140

Nl Optional

Optional (Not Recommended)

2

To specify additional names or those longer than 35 characters in length

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/60

Free-form name

93 Name O AN 1/60

Free-form name

004010F836 0 34 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N3 Address Information

150

Nl Optional

Optional (Not Recommended)

2

To specify the location of the named party

Must Use

Ref.

Pes.

N301

N302

Data Element Summary

Data

Element Name

166 Address Information

Address information

166 Address Information

Address information

Attributes

M AN 1/55

O AN 1/55

004010F836 0 35 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

N4 Geographic Location

160

Nl Optional

Optional (Not Recommended)

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

Data Element Summary

Ref.

Des.

N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/15

Code defming international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location

Location Identifier O AN 1/30

Code which identifies a specific location

004010F836 0 36 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LMOl

LM02

LM Code Source Information

185

LM Optional

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

1. Use this l/LM/185 loop to provide coded information to identify the reason the line

item in the proposal is no longer being consideredfor award; why the proposalfor the

fine item was unacceptable; why the line item bid was rejected, or the solicitation

method applicable to the line item,

2. This loop is used only when BCOll is code 62, 63, 65, or 69 and the information

varies by line item. When this information applies to all ofthe line items, use the

1/L^034segfftent,

Data Element Summary

Data

Element

559

822

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

FG Federal Government

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

CiteFPl.

004010F836 0 37 25 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

LQ Industry Code

186

LM Optional

Mandatory

>1

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list ZZ Mutually Defined

Use to indicate that code list FPl is identified in

LM02.

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

1. Use to cite a codefrom code list FPl.

2. When BCOll is code 62, use a codefront section Yl of FPl to indicate

the reason an offer is no longer being consideredfor an award

3. When BCOll is code 63, use a codefrom section Y2 ofFPl to indicate

the reason an offer did not receive an award

4. When BCOll is code 69, use a codefrom section Y3 ofFPl to indicate

the reason a bid did not receive an award.

5. When BCOll is code 65, use a codefrom section Y4 ofFPl to indicate

the method by which offers were solicited, .^y^^

004010F836 0 38 25 May 1998

I
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

190

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number that is contained in ST02.

004010F836 0 39 25 May 1998



Technical Publications

Periodical

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and development in those disciplines of the physical and engineering sciences in which the Institute is

active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

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Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

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properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

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Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

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materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the

subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of die Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Goverrmient regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat.

1 127), and as implemented by Executive Order 11717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency or Internal Reports (NISTIR)—The series includes interim or final reports on work

performed by NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled by the sponsor; public distribution is handled by sales through the National Technical

Information Service, Springfield, VA 22161, in hard copy, electronic media, or microfiche form. NISTIR's may also report results of NIST projects of transitory or limited interest, including those that will be

published subsequently in more comprehensive form.
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