Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices 10953 

reduction in the numbers of open grants 

explains the small reduction (of $421) in 

total annual respondent costs despite 

inflation in labor rates. 

Dated: January 27, 2021. 

Jennifer Campbell, 

Director, Office of Information Management. 

[FR Doc. 2021–03632 Filed 2–22–21; 8:45 am] 

BILLING CODE 6560–50–P 

ENVIRONMENTAL PROTECTION 

AGENCY 

[FRL–10017–77–OMS] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Mission Support 

(OMS), Environmental Protection 

Agency (EPA). 

ACTION: Notice of a new system of 

records. 

SUMMARY: The U.S. Environmental 

Protection Agency’s (EPA), Office of 

Mission Support (OMS) is giving notice 

that it proposes to create a new system 

of records pursuant to the provisions of 

the Privacy Act of 1974 (Privacy Act). 

The Online Library System (OLS) is 

being created as a data management 

system that allows the EPA to collect, 

store, retrieve and upload data about the 

collection of the libraries within the 

EPA National Library Network. The 

Circulation module of OLS collects 

Personally Identifiable Information (PII) 

that is subject to the Privacy Act. 

DATES: Persons wishing to comment on 

this system of records notice must do so 

by March 25, 2021. Routine uses for this 

new system of records will be effective 

March 25, 2021. 

ADDRESSES: Submit your comments, 

identified by Docket ID No.OMS–2019– 

0646, by one of the following methods: 

Regulations.gov: www.regulations.gov. 

Follow the online instructions for 

submitting comments. 

Email: oei.docket@epa.gov. 

Fax: 202–566–1752. 

Mail: OMS Docket, Environmental 

Protection Agency, Mail Code: 2822T, 

1200 Pennsylvania Ave. NW, 

Washington, DC 20460. 

Hand Delivery: OMS Docket, EPA/DC, 

WJC West Building, Room 3334, 1301 

Constitution Ave. NW, Washington, DC 

20460. Such deliveries are only 

accepted during the Docket’s hours of 

operation, and special arrangements 

should be made for deliveries of boxed 

information. 

Instructions: Direct your comments to 

Docket ID No. OMS–2019–0646. The 

EPA’s policy is that all comments 

received will be included in the public 

docket without change and may be 

made available online at 

www.regulations.gov, including any 

personal information provided, unless 

the comment includes information 

claimed to be Controlled Unclassified 

Information (CUI) or other information 

for which disclosure is restricted by 

statute. Do not submit information that 

you consider to be CUI or otherwise 

protected through www.regulations.gov. 

The www.regulations.gov website is an 

‘‘anonymous access’’ system for EPA, 

which means the EPA will not know 

your identity or contact information 

unless you provide it in the body of 

your comment. Each agency determines 

submission requirements within their 

own internal processes and standards. 

EPA has no requirement of personal 

information. If you send an email 

comment directly to the EPA without 

going through www.regulations.gov your 

email address will be automatically 

captured and included as part of the 

comment that is placed in the public 

docket and made available on the 

internet. If you submit an electronic 

comment, the EPA recommends that 

you include your name and other 

contact information in the body of your 

comment. If the EPA cannot read your 

comment due to technical difficulties 

and cannot contact you for clarification, 

the EPA may not be able to consider 

your comment. Electronic files should 

avoid the use of special characters, any 

form of encryption, and be free of any 

defects or viruses. For additional 

information about the EPA public 

docket, visit the EPA Docket Center 

homepage at http://www.epa.gov/ 

epahome/dockets.htm. 

Docket: All documents in the docket 

are listed in the www.regulations.gov 

index. Although listed in the index, 

some information is not publicly 

available, e.g., CUI or other information 

for which disclosure is restricted by 

statute. Certain other material, such as 

copyrighted material, will be publicly 

available only in hard copy. Publicly 

available docket materials are available 

either electronically in 

www.regulations.gov or in hard copy at 

the OMS Docket, EPA/DC, WJC West 

Building, Room 3334, 1301 Constitution 

Ave. NW, Washington, DC 20460. The 

Public Reading Room is normally open 

from 8:30 a.m. to 4:30 p.m., Monday 

through Friday excluding legal holidays. 

The telephone number for the Public 

Reading Room is (202) 566–1744, and 

the telephone number for the OMS 

Docket is (202) 566–1752. 

Out of an abundance of caution for 

members of the public and our staff, the 

EPA Docket Center and Reading Room 

are closed to the public, with limited 

exceptions, to reduce the risk of 

transmitting COVID–19. Our Docket 

Center staff will continue to provide 

remote customer service via email, 

phone, and webform. We encourage the 

public to submit comments via https:// 

www.regulations.gov/ or email, as there 

may be a delay in processing mail and 

faxes. Hand deliveries and couriers may 

be received by scheduled appointment 

only. For further information on EPA 

Docket Center services and the current 

status, please visit us online at https:// 

www.epa.gov/dockets. 

FOR FURTHER INFORMATION CONTACT: 

Deborah Balsamo, OMS, Office of 

Enterprise Information Programs, 109 

T.W. Alexander Dr., Mail code N127– 

05, Research Triangle Park, NC 27709; 

balsamo.deborah@epa.gov, (919) 541– 

9412. 

SUPPLEMENTARY INFORMATION: OLS is a 

data management system that serves the 

EPA National Library Network. OLS is 

comprised of the National Library 

Catalog database and four operations 

modules: Serials Management, to track 

library subscriptions; Dispersals 

Management, to track the removal of 

library materials from their collections; 

Catalog Maintenance, which allows 

libraries to manage their specific library 

holdings records; and Circulation 

Management, which allows authorized 

library staff to register individuals who 

wish to borrow materials held in the 

library and track borrowed materials. 

The National Library Catalog database 

allows individuals to search for 

materials available in the collections of 

the 24 libraries within the EPA National 

Library Network. While the library 

holdings records in the National Library 

Catalog are accessible by the public, the 

operations and records management 

tools of the four modules are solely 

maintained by authorized library staff. 

The Circulation Management module is 

the only module of OLS that collects 

and uses PII that is also Privacy Act 

information. 

SYSTEM NAME AND NUMBER: 

Online Library System (OLS)—EPA– 

82. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

OLS is owned by the Office of 

Mission Support (OMS) and hosted at 

the EPA’s National Computer Center at 

Research Triangle Park, NC. OMS 

Headquarters is located at 

Environmental Protection Agency 

(EPA), 1301 Constitution Ave. NW, 

Washington, DC 20460. The EPA’s 

National Computer Center is at 109 

10954 Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices 

Alexander Drive, Research Triangle 

Park, NC 27709. 

SYSTEM MANAGER(S): 

Deborah Balsamo, National Program 

Manager, OMS, Office of Enterprise 

Information Programs, 109 T.W. 

Alexander Dr., Research Triangle Park, 

NC 27709, Mail code N127–05; 

balsamo.deborah@epa.gov; (919) 541– 

9412. 

AUTHORITY FOR MAINTENANCE OR THE SYSTEM: 

5 U.S.C. 301 ‘‘Departmental 

Regulations,’’ 44 U.S.C. 3101 ‘‘Records 

Management by Federal Agency Heads.’’ 

PURPOSE(S) OF THE SYSTEM: 

OLS is the data management system 

that serves to enable and enhance 

operations of the libraries in the EPA 

National Library Network. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who register to borrow 

materials from the Library can be EPA 

employees, EPA contractors, and nonEPA individuals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Circulation data consists of 

descriptive information about the 

library materials each patron has 

requested. Patron data consists of 

category (EPA employee, contractor, 

general public), name, optional address, 

email address, and optional phone 

number (for EPA staff and contractors 

these data consist only of work address, 

work email, work phone number, EPA 

office, and project officer (for 

contractors)). 

RECORD SOURCE CATEGORIES: 

The information for establishing a 

patron record in the Circulation module 

is obtained from the patron themselves 

and entered into the system by 

authorized library staff. There are three 

mandatory fields (name, email, office/ 

division). If a requestor does not have an 

office the librarian can enter (N/A or 

none). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

The following routine uses apply to 

this system because the use of the 

record is necessary for the efficient 

conduct of government operations. The 

routine uses are related to and 

compatible with the original purpose for 

which the information was collected. 

The last two routine uses are required 

under OMB M–17–12. 

A. Disclosure for Law Enforcement 

Purposes: Information may be disclosed 

to the appropriate Federal, State, local, 

tribal or foreign agency responsible for 

investigating, prosecuting, enforcing, or 

implementing a statute, rule, regulation, 

or order, if the information is relevant 

to a violation or potential violation of 

civil or criminal law or regulation 

within the jurisdiction of the receiving 

entity. 

B. Disclosure Incident to Requesting 

Information: Information may be 

disclosed to any source from which 

additional information is requested (to 

the extent necessary to identify the 

individual, inform the source of the 

purpose of the request, and to identify 

the type of information requested) when 

necessary to obtain information relevant 

to an agency decision concerning 

retention of an employee or other 

personnel action (other than hiring) 

retention of a security clearance, the 

letting of a contract, or the issuance or 

retention of a grant, or other benefit. 

C. Disclosure to Requesting Agency: 

Disclosure may be made to a Federal, 

State, local, foreign, or tribal or other 

public authority of the fact that this 

system of records contains information 

relevant to the retention of an employee, 

the retention of a security clearance, the 

letting of a contract, or the issuance or 

retention of a license, grant, or other 

benefit. The other agency or licensing 

organization may then make a request 

supported by the written consent of the 

individual for the entire record if it so 

chooses. No disclosure will be made 

unless the information has been 

determined to be sufficiently reliable to 

support a referral to another office 

within the agency or to another Federal 

agency for criminal, civil, 

administrative, personnel, or regulatory 

action. 

D. Disclosure to Office of Management 

and Budget: Information may be 

disclosed to the Office of Management 

and Budget at any stage in the 

legislative coordination and clearance 

process in connection with private relief 

legislation as set forth in OMB Circular 

No. A–19. 

E. Disclosure to Congressional Offices: 

Information may be disclosed to a 

congressional office from the record of 

an individual in response to an inquiry 

from the congressional office made at 

the request of the individual. 

F. Disclosure to Department of Justice: 

Information may be disclosed to the 

Department of Justice, or in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which the Agency is authorized 

to appear when: 

1. The Agency, or any component 

thereof; 

2. Any employee of the Agency in his 

or her official capacity; 

3. Any employee of the Agency in his 

or her individual capacity where the 

Department of Justice or the Agency 

have agreed to represent the employee; 

or 

4. The United States, if the Agency 

determines that litigation is likely to 

affect the Agency or any of its 

components, is a party to ligation or has 

an interest in such litigation, and the 

use of such records by the Department 

of Justice or the Agency is deemed by 

the Agency to be relevant and necessary 

to the litigation provided, however, that 

in each case it has been determined that 

the disclosure is compatible with the 

purpose for which the records were 

collected. 

G. Disclosure to the National 

Archives: Information may be disclosed 

to the National Archives and Records 

Administration in records management 

inspections. 

H. Disclosure to Contractors, 

Grantees, and Others: Information may 

be disclosed to EPA employees, 

contractors, grantees, consultants, or 

volunteers performing or working on a 

contract, service, grant, cooperative 

agreement, job or other activity for the 

Agency and who have a need to have 

access to the information in the 

performance of their duties or activities 

for the Agency. When appropriate, 

recipients will be required to comply 

with the requirement of the Privacy Act 

of 1974, as provided in 5 U.S.C. 

552a(m). 

I. Disclosures for Administrative 

Claims, Complaints and Appeals: 

Information from this system of records 

may be disclosed to an authorized 

appeal grievance examiner, formal 

complaints examiner, equal 

employment opportunity investigator, 

arbitrator or other person properly 

engaged in investigation or settlement of 

an administrative grievance, complaint, 

claim, or appeal filed by an employee, 

but only to the extent that the 

information is relevant and necessary to 

the proceeding. Agencies that may 

obtain information under this routine 

use include, but are not limited to, the 

Office of Personnel Management, Office 

of Special Counsel, Merit Systems 

Protection Board, Federal Labor 

Relations Authority, Equal Employment 

Opportunity Commission, and Office of 

Government Ethics. 

J. Disclosure to the Office of Personnel 

Management: Information from this 

system of records may be disclosed to 

the Office of Personnel Management 

pursuant to that agency’s responsibility 

for evaluation and oversight of Federal 

personnel management. 

K. Disclosure in Connection With 

Litigation: Information from this system 

Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices 10955 

of records may be disclosed in 

connection with litigation or settlement 

discussions regarding claims by or 

against the Agency, including public 

filing with a court, to the extent that 

disclosure of the information is relevant 

and necessary to the litigation or 

discussions and except where court 

orders are otherwise required under 

section (b)(11) of the Privacy Act of 

1974, 5 U.S.C. 552a(b)(11). 

L. Disclosure to Persons or Entities in 

Response to an Actual of Suspected 

Breach of Personally Identifiable 

Information: To appropriate agencies, 

entities, and persons when (1) the 

Agency suspects or has confirmed that 

there has been a breach of the system of 

records; (2) the Agency has determined 

that as a result of the suspected or 

confirmed breach there is a risk of harm 

to individuals, the Agency (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Agency’s efforts 

to respond to the suspected or 

confirmed breach or to prevent, 

minimize, or remedy such harm. 

M. Disclosure To Assist Another 

Agency in Its Efforts to Respond to a 

Breach: To another Federal agency or 

Federal entity, when the Agency 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

These records are maintained 

electronically on secure password 

protected servers. The secure servers 

and storage system reside in the 

National Computer Center’s second 

floor computer room, 109 T.W. 

Alexander Drive, Research Triangle 

Park, NC 27709. Backups reside on a 

backup disk-based appliance and are 

replicated daily to an EPA-approved 

offsite location at Room S4730, 2777 

Crystal Drive, Arlington, VA 22202. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrieved by patron’s first 

and last name, email address, and 

system-generated unique patron ID. 

Records are only retrievable by 

authorized library employees (who are 

EPA employees and contractors). These 

authorized library employees may only 

access patron data for the library at 

which the library employee works. The 

OLS Database Administrator, a library 

contractor, has access to all records in 

the OLS system and its modules. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

EPA will retain and dispose of these 

records in accordance with the National 

Archives and Records Administration 

General Records Schedule. OMS has 

established EPA record schedule 0088 

for OLS. Records will be deleted or 

destroyed when the Agency determines 

they are no longer needed for 

administrative, legal, audit, or other 

purposes. The schedule provides 

disposal authorization for electronic 

files and hard copy printouts created to 

monitor system usage, including log-in 

files, audit trail files, and system usage 

files. EPA will delete or destroy records 

when it determines they are no longer 

needed for administrative, legal, audit, 

or other purposes. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

EPA uses security controls to protect 

PII/Privacy Act information in OLS 

commensurate with controls required 

for an information system rated 

moderate for confidentiality, integrity, 

and availability, as prescribed in NIST 

Special Publication, 800–53, 

‘‘Recommended Security Controls for 

Federal Information Systems,’’ Revision 

4. 

Administrative Safeguards: EPA 

employees and contractors must 

complete annual agency training for 

Information Security and Privacy. EPA 

instructs contractors and employees to 

lock and secure their computers when 

unattended. 

Technical Safeguards: The OLS 

Database Administrator, a library 

contractor, establishes authorized 

library employees upon request of the 

local library manager (EPA staff). 

Permission level assignments allow 

authorized users to access only those 

functions and records specific to the 

module they are using and their local 

library. EPA also has technical security 

measures including restrictions on 

computer access to authorized 

individuals and required use of a 

personal identity verification (PIV) card 

and password. 

Physical Safeguards: EPA equipment 

used for OLS is located in a secure area 

of the National Computer Center, 109 

T.W. Alexander Drive, Research 

Triangle Park, NC 27709. 

RECORD ACCESS PROCEDURES: 

EPA requires individuals seeking 

access to information in this system of 

records about themselves to provide 

adequate identification documentation 

(e.g., driver’s license, military 

identification card, employee badge or 

identification card). Additional identity 

verification procedures may be required, 

as warranted. Requests must meet the 

requirements of EPA regulations that 

implement the Privacy Act of 1974, at 

40 CFR part 16. 

CONTESTING RECORD PROCEDURES: 

Any individual who requests 

correction or amendment of OLS 

records must identify the record to be 

changed and the corrective action 

sought. Complete EPA Privacy Act 

procedures are described in EPA’s 

Privacy Act regulations at 40 CFR part 

16. 

NOTIFICATION PROCEDURE: 

Any individual who wishes to know 

whether this system of records contains 

a record about themselves, and to obtain 

a copy of any such record(s), should 

make a written request to the Attn: 

Agency Privacy Officer, MC 2831T, 

1200 Pennsylvania Ave. NW, 

Washington, DC 20460, privacy@

epa.gov. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

None. 

Vaughn Noga, 

Senior Agency Official for Privacy. 

[FR Doc. 2021–03584 Filed 2–22–21; 8:45 am] 

BILLING CODE 6560–50–P 

ENVIRONMENTAL PROTECTION 

AGENCY 

[FRL–10017–76–OMS] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of Mission Support 

(OMS), Environmental Protection 

Agency (EPA). 

ACTION: Notice of a new system of 

records. 

SUMMARY: The U.S. Environmental 

Protection Agency’s (EPA), Office of 

Mission Support is giving notice that it 

proposes to create a new system of 

records pursuant to the provisions of the 

Privacy Act of 1974. Fleet Access (FA) 

is being created to comply with United 

States Code (U.S.C.) 175 Federal Motor 

Vehicle Expenditure Control and the 

General Services Administration (GSA)