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NBS TECHNICAL NOTE 916

°*l-AU Of
NATIONAL BUREAU OF STANDARDS

The National Bureau of Standards 1 was established by an act of Congress March 3, 1901. The Bureau's overall goal is to strengthen and advance the Nation's science and technology

and facilitate their effective application for public benefit. To this end, the Bureau conducts

research and provides: (1) a basis for the Nation's physical measurement system, (2) scientific and technological services for industry and government, (3) a technical basis for equity in trade, and (4) technical services to promote public safety. The Bureau consists of the Institute for Basic Standards, the Institute for Materials Research, the Institute for Applied Technology,

the Institute for Computer Sciences and Technology, and the Office for Information Programs.

THE INSTITUTE FOR BASIC STANDARDS provides the central basis within the United

States of a complete and consistent system of physical measurement; coordinates that system

with measurement systems of other nations; and furnishes essential services leading to accurate and uniform physical measurements throughout the Nation's scientific community, industry,

and commerce. The Institute consists of the Office of Measurement Services, the Office of Radiation Measurement and the following Center and divisions:

Applied Mathematics — Electricity — Mechanics — Heat — Optical Physics — Center

for Radiation Research: Nuclear Sciences; Applied Radiation — Laboratory Astrophysics 2 — Cryogenics 2 — Electromagnetics 2 — Time and Frequency ". THE INSTITUTE FOR MATERIALS RESEARCH conducts materials research leading to improved methods of measurement, standards, and data on the properties of well-characterized

materials needed by industry, commerce, educational institutions, and Government; provides

advisory and research services to other Government agencies; and develops, produces, and

distributes standard reference materials. The Institute consists of the Office of Standard

Reference Materials, the Office of Air and Water Measurement, and the following divisions:

Analytical Chemistry — Polymers — Metallurgy — Inorganic Materials — Reactor

Radiation — Physical Chemistry.

THE INSTITUTE FOR APPLIED TECHNOLOGY provides technical services to promote

the use of available technology and to facilitate technological innovation in industry and Government; cooperates with public and private organizations leading to the development of

technological standards (including mandatory safety standards), codes and methods of test; and provides technical advice and services to Government agencies upon request. The Insti- tute consists of the following divisions and Centers: Standards Application and Analysis — Electronic Technology — Center for Consumer

Product Technology: Product Systems Analysis; Product Engineering — Center for Building

Technology: Structures, Materials, and Life Safety; Building Environment; Technical Evaluation and Application — Center for Fire Research: Fire Science; Fire Safety Engineering.

THE INSTITUTE FOR COMPUTER SCIENCES AND TECHNOLOGY conducts research and provides technical services designed to aid Government agencies in improving cost effec- tiveness in the conduct of their programs through the selection, acquisition, and effective utilization of automatic data processing equipment; and serves as the principal focus within

the executive branch for the development of Federal standards for automatic data processing

equipment, techniques, and computer languages. The Institute consists of the following

divisions: Computer Services — Systems and Software — Computer Systems Engineering — Information Technology.

THE OFFICE FOR INFORMATION PROGRAMS promotes optimum dissemination and

accessibility of scientific information generated within NBS and other agencies of the Federal Government; promotes the development of the National Standard Reference Data System and

a system of information analysis centers dealing with the broader aspects of the National Measurement System; provides appropriate services to ensure that the NBS staff has optimum

accessibility to the scientific information of the world. The Office consists of the following

organizational units: Office of Standard Reference Data — Office of Information Activities — Office of Technical

Publications — Library — Office of International Relations — Office of International Standards.

1 Headquarters and Laboratories at Gaithersburg, Maryland, unless otherwise noted; mailing address Washington, D.C. 20234.

2 Located at Boulder, Colorado 80302.
0? 6TANDAE0Q

r.IRRABT JUN 1 V 1976 Software Exchange Directory for

University Research Administration 05753

Zella G. Ruthberg and

Gloria R. Bolotsky

Systems and Software Division

Institute for Computer Sciences and Technology

National Bureau of Standards

Washington, D.C. 20234

Sponsored by the

Research Management Improvement Program

National Science Foundation

Washington, D.C. 20550

«Hgk

J

U.S. DEPARTMENT OF COMMERCE, Elliot L. Richardson, Secretary

James A. Baker, III, Under Secretary

Dr. Betsy Ancker-Johnson, Assistant Secretary for Science and Technology

NATIONAL BUREAU OF STANDARDS, Ernest Ambler, Acting Director

« t < Issued April 1976
National Bureau of Standards Technical Note 916

Nat. Bur. Stand. (U.S.), Tech. Note 916, 215 pages (Apr. 1976) CODEN: NBTNAE

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1976

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402 (Order by SD Catalog No. C13.46:916). Price $2.80. (Add 25 percent additional for other than U.S. mailing).
PREFACE

We wish to thank all the respondents who contributed in any way to the contents of this report and

Directory. Many man-hours of effort are represented by the responses from the institutions that have

entries in the Directory or contributed statistical information. The decision not to send us information

also, in many instances, involved a detailed appraisal of administrative systems in the light of the survey questions so that even those not appearing in the Directory still contributed time to this undertaking.

We also wish to thank all those who advised us during the development of the survey instrument. In particular, the comprehensive suggestions of our consultants and the validation efforts of our test schools were of immeasurable value.

A special thank you goes to Dr. Thomas C. Lowe, Chief of the Systems Architecture Section, for his valuable suggestions throughout this undertaking.

It is our hope that this report and Directory will be of use to the university research administration community in saving time and money.

m
Table of Contents

PREFACE '. i i i ABSTRACT 1-1

PART I THE SURVEY

1

.

INTRODUCTION 1-1

2

.

SURVEY METHODOLOGY 1-2

2.1 The Survey Instrument 1-2

2.1.1 The Software Package Data 1-2 2.1.2 The Administrative Data 1-2 2.1.3 The Consultants 1-2 2.1.4 The Test Schools 1-2

2.2 Collecting the Data 1-3

3. OVERVIEW OF DATA COLLECTED 1-3

3.1 Administrative Data 1-3 3.1.1 The Responses 1-3 3.1.2 The Reporting Units 1-3 3.1.3 Administration Parameters 1-3 3.1.4 Computer Usage 1-3 3.1.5 Administrative Functions for Federally Sponsored Research 1-4 3.1.6 Administrative Comments 1-5

3.2 Package Summaries 1-5

3.2.1 Function Distribution 1-5 3.2.2 Other Traits 1-5 3.2.3 History and Availability 1-6 3.2.4 Operational Comments 1-7

4. CONCLUSIONS 1-8

4.1 Transferability 1-8 4.2 Research Administration Programs 1-8 4.3 Future Directions 1-8 TABLES

1. Institutions Using Networks 1-4

2. Research Administration Functional Areas - Automated

and to be Automated - As Reported by the Respondents 1-4

3. Functional Areas Tabulated in Descending Order of Number of Packages Reported 1-5

4. Data Base Management Systems Reported, Listed by Package Number 1-6

5. Packages Developed Elsewhere 1-6

6. Packages Used Elsewhere, Listed With Function Code 1-7 REFERENCES 1-9

PART II SOFTWARE EXCHANGE DIRECTORY

PREFACE 2-i GUIDE TO THE DIRECTORY "2-i

1

.

DIRECTORY TABLE OF CONTENTS 2-i

2. INSTITUTION ENTRIES IN THE DIRECTORY 2-'ii 2.1 Administrative Information Entries 2-i

i

2.2 Software Package Summary Entries 2-i i

i

3. COMMON ABBREVIATIONS IN THE DIRECTORY 2-iv

3.

1

Entry Short-Forms 2-iv

3.2 Abbreviations 2-iv

4. FOOTNOTES 2-iv

4.1 Footnote [1] 2-iv

4.2 Footnote [2] 2-v 4.3 Footnote [3] 2-v 4.4 Footnote [4] 2-v

5. INDEXES 2-v DIRECTORY TABLE OF CONTENTS 2-vi DIRECTORY 2-1 APPENDIX A HIERARCHIC FUNCTION OUTLINE, INDEX A

' A-l

A. 1 Index A A-2

TV
APPENDIX B INDEXES BY SCALE OF RESEARCH ADMINISTERED B-l

B.l Index by Funding Size in FY 74, Index B.l B-l B.2 Index by Total Size of Research Staff, Index B.2 B-2 B.3 Index by Number of Federal Agencies Awarding Grants/Contracts, Index B.3 B-3

B.4 Index by Number of Grants and Contracts Awarded by Federal Agencies, Index B.4 B-4 APPENDIX C INDEX BY COMPUTER USED, INDEX C C-l APPENDIX D INDEX BY LANGUAGES USED, INDEX D D-l APPENDIX E THE SURVEY PACKET E-l

E . 1 Cover Letters E-2 E.2 Question and Answer Sheet E-3

E.3 Respondent List E-4

E.4 Return Postcard E-5

E.5 Instruction Sheet, Part I E-6

E . 6 Part I of Survey E-7 E.7 Instruction Sheet, Part II E-9

E.8 Part II of Survey E-10

E.9 Function Guide E-l

2

APPENDIX F RETURN CRITIQUE F-l

SOFTWARE EXCHANGE DIRECTORY

FOR DIVERSITY RESEARCH ADMINISTRATION

by

Zella G. Ruthberg

Gloria R. Bolotsky

ABSTRACT

uiiivci silica emu ^ui icycj i clc i v my trie laiyc^o icucrai i tmu i mm. iui i c^cqilii emu ueve I uuincii I were sent an Office of Management and Budget (0MB) approved survey instrument developed for this purpose

at ICST. Seventy-five institutions sent responses suitable for 83 Directory entries under Administrative

Information and 315 Directory entries under Software Package Summaries. An administrative entry contains

information on the reporting unit, the basic administrative structure and parameters, computer usage, automated functional areas, and comments. A package entry contains a functional description, software

and hardware characteristics, history, availability and comments. The administrative entries have been

indexed by funding size, size of research staff, number of Federal granting agencies, and number of con- tracts and grants awarded in Fiscal Year 1974. The software packages have been indexed by function,

computer used and language used. The detailed entries and indexes should help open communication

channels for this community of computer users and thus maximize transferability of these programs between

institutions. They also draw a comprehensive state-of-the-art picture of this area of computer use.

Key Words: Directory, equipment management software, fiscal administration 'software, grant/contract

software, personnel management software, program management software, proposal /award

software, research administration, software exchange, software summary, software survey, space management software, university systems.

PART I

THE SURVEY

1 . INTRODUCTION

The Institute for Computer Sciences and Technology at the National Bureau of Standards undertook

the development of a Software Exchange Directory in the area of university research administration in July of 1974 for the Research Management Improvement Program at the National Science Foundation. Such

a Directory had never been attempted before, but it was felt that this type of exchange of information

could prove very useful to the university research administration community by (1) saving many manhours of work that would otherwise be used in developing the same programs at different institutions,

and (2) yielding a state-of-the-art overview in this area. The approach involved deciding upon appropriate data to be collected, developing a survey instrument suitable for collecting that data,

validating and improving this instrument by testing on several of the institutions to be queried,

obtaining Office of Management and Budget approval for the survey instrument, and, finally, sending

the survey instrument to the list of one hundred institutions suggested by NSF.

It was decided that information of value for the Directory would consist of descriptions of the administrative environment in which automated research administration programs were being used and

the summaries of the software packages themselves. Seventy-five institutions sent in responses satisfying these criteria and it is these responses that make up the 315 Software Package Summaries and 83 Administrative Information entries. Although fiscal administration programs and proposal/award in- formation systems make up the bulk of the response, it was felt that all functional areas reported

should be included since the untried aspect of this type of directory precluded a prediction of which would be useful and which not.

Appendix F contains a form for return of constructive suggestions concerning the content and structure of the Directory. It would be helpful for future directories if the reader would fill it out and return it.

1-1
The remainder of Part I of this report is devoted to the survey methodology, an overview of the information collected, and conclusions concerning this area of computer utilization.

2. SURVEY METHODOLOGY

2.1. The Survey Instrument

2.1.1. The Software Package Data : Initially, the investigators researched the manner in which

software packages are in general being reported for exchange purposes. References 19-25 contain a comprehensive list of the publications explored for this purpose. Based on this research (and various

sample questionnaires on this subject (see ref. 11-18)), the investigators drew up a list of software

package properties which the Directory might include. These consisted of (1) software features such

as function, processing mode, data base structure and access method, language used and security pro- tection, and (2) hardware/computer system features such as computer, operating system, data base management system, storage needs, tape/drum/-disk requirements, I/O needs, and other peripherals. The

history of the package (such as who developed it, what other languages it has been translated to and and who else uses it) and availability information would provide further information useful for trans- ferability assessment. All of this, plus an Instruction Sheet defining many of the terms, went into Part II of the survey (see Appendix E.8).

2.1.2. The Administrative Data : Further contemplation of the overall objective of the Directory

led to the conclusion that in order to maximize the transferability of research administration software

systems it would be equally important to describe the administrative environment in which the reported

software packages were being used. This led to the development of a list of administrative features

that could be of interest to the user of the Directory. Questions on administrative structure (centralized, decentralized but within, decentralized but outside), administrative parameters (such as number of grants, contracts, number of full time equivalent (FTE) staff, etc., computer usage, and organization of administrative functions for Federally sponsored research were then developed. These

questions, with an Instruction Sheet defining key terms, made up Part I of the survey (see Appendix E.6),

In order to assist the respondents in answering Part I, question 4 on the automated administrative

functions and in selecting appropriate software packages for Part II, a Guide to possible broad

functional areas and functions for research administration was drawn up and included with the survey

(see Appendix E.9)

.

2.1.3. The Consultants : While the initial form of the survey instrument was being developed, contact was made with individuals from CAUSE*, NCHEMS**, and NSF who might provide some useful sug- gestions. CAUSE compiles an exchange of information on general administrative systems at the Universities; NCHEMS provides an exchange on planning and management tools for University Administrators,

and NSF has a long experience in conducting surveys at Universities. These conversations all led to the same conclusion, that the current effort would be breaking ground in an unexplored area of computer

util ization.

In order to broaden the base upon which to develop the survey, the investigators called in five

University consultants with diverse backgrounds to critically review the survey instrument (see

Appendix E for the list). The consultants consisted of an Assistant Treasurer, a Director of a Computer Center, an Assistant Deputy Chancellor for Computer Applications, a Business Administrator,

and an Assistant Vice-President for Health Affairs, Planning and Analysis at a Medical Center. After

taking into account their many useful suggestions, the survey instrument was ready for testing. It was given the title "Administration/Management Software Survey for Federally Sponsored University

Research.

2.1.4. The Test Schools : Six test schools were selected after obtaining the approval of each. These schools represented a suitable distribution along five parameters: size of student body (small - less than 10,000, medium - 100,000 to 25,000, large - greater than 25,000), affiliation (public or private), broad administrative structure (single institution, mul ti -campus, institutional system)***,

size of Federal r&d funding****, and geography. They are:

o University of California, Berkeley (large, state, member of multi-campus institution)

o Saint Louis University (small, private, multi-campus institution)

o Mt. Sinai School of Medicine (CUNY) (small, city, member of multi-campus system)

o Oregon State University (medium, state, institutional system)

o University of Pennsylvania (medium, private, single institution)

o University of Washington (large, state, single institution)

*CAUSE stands for College and University System Exchange. See Footnote [3] in the Guide to the Directory for further information

**NCHEMS stands for the National Center for Higher Education Management Systems and is a part of WICHE, Western Interstate Commission for Higher Education.

***See reference 1, p. xii, for further discussion of these terms. ****Using Table B-ll in reference 2. See Appendix E.3 for copy of Table B-ll.

1-2
Their responses, in combination with a second review by the consultants, 1-ed to some minor modifications

of the survey instrument. The final form of the survey, in two parts, with its instruction sheets, may

be found in Appendix E with copies of the accompanying cover letters, function guide, acknowledgement

post card, respondent list, and question and answer sheet. It was this survey packet that received

approval from 0MB for distribution.

2.2. Collecting the Data

In mid-April of 1975 the survey packet was ready for distribution. In anticipation of receiving

more than one package summary from a single institution, two Software Package Summary questionnaires

(Part II of survey) were included with each packet. The respondent list consisted of the one hundred

universities and colleges receiving the largest amounts of Federal Funding in FY74*. The survey was

sent to a high level individual at each institution with a request that it then be sent to all offices

at the institution that administer research. It was expected that Part I would, in general, be filled

out by administrators and Part II by computer personnel. Although the acknowledgement card was used

by many institutions, an active telephone follow-up program was also initiated.

3. OVERVIEW OF DATA COLLECTED

3.1. Administrative Data

3.1.1. The Responses : Of the 100 institutions queried there were only 4 at which an appropriate

contact for a response was not made. Of the remaining 96, 21 did not contribute information for en- tries in the Directory. Of these 21, 8 had no programs to report, 3 had highly centralized systems

and decided their programs were inappropriate, 6 did not have the resources'to compose a suitable

response concerning their programs, 2 were in transition, 1 had old systems on an IBM 1401 and decided

they were inappropriate, and 1 had only general administrative systems and these were already reported

to CAUSE**. Of these 21, however, 4 did contribute some information suitable for inclusion in the administrative statistics to be discussed shortly. These institutions are Tufts University, St. Louis

University, University of New Mexico, and the University of Tennessee, Knoxville.

3.1.2. The Reporting Units : Among the 75 respondent institutions listed in the Directory, there were 83 respondent offices. Among these 83 responses and the four partial responses, 49 were centralized with the general administration of the institution, 28 were decentralized from but within it, 6 were decentralized from and outside it and 4 had no response to this question. A check on the re- spondent offices indicated at least 41 with the word 'research' in their titles and 19 with 'contracts and/or grants' thus indicating that the appropriate offices at these institutions were indeed being

reached.

3.1.3. Administration Parameters : Index B contains four sub-indexes which list the respondent

offices in order of reported funding size (Index B.l), number of contracts and grants (Index B.2),

number of Federal funding agencies (Index B.3), and size of FTE staff (Index B.4). The monies shown

in Index B.l have a parenthesis indicating whether the money quoted is the funded or expended amount

and what activity it is for (r&d, training, health services, and/or construction). The information was collected in this manner since our consultants advised that many institutions found it easier to ex- tract funded rather than expended money figures and general Federal funding rather than solely r&d figures from their fiscal administration information. It was felt that reporting the funding information in this manner would at least give an upper bound for the r&d figures at each institution.

Indexes B.2, B.3, and B.4 can be used directly to locate institutions with particular sizes of the parameters for these indexes. It is interesting to note that the average reported funding is 29. 9M dollars, the average research staff 1270, the average number of Federal agencies 38, and the average

number of grants/contracts 680.

3.1.4. Computer Usage : Since the particular computer used is an essential factor in the exchange

of software, Index C lists the software packages by computer used. No separate tally was made of the computers reported in the administrative part of the survey. An interesting statistic was gathered

on the reported use of networks: fifteen respondents indicated use of a computer network for their

automated research administration activities. The six networks named were MERIT, TUCC, UNI-C0LL,

Indiana University System, New Jersey Educational Computer Network, and Southwestern Ohio Regional

Computer Center (SW0RCC). See Table 1 for the matching institution numbers and names.

*See Appendix E.3 for list (Table B-ll in reference 2). **See Guide to the Directory, Section 4.3.

1-3
Table 1. Institutions Using Networks

Directory

Entry

Number

10. 24.

25. 26.

29. 40.

41. 43. 46.1

50. 51.1

53.

55.

56.

62.

Institution

U. of Southern California

Indiana U., Bloomington

Indiana U., Indianapolis

Purdue U.

U. of Kentucky

U. of Michigan

Wayne State U.

U. of Missouri

Rutgers U. Rockefeller U. State U. of New York

N. Carolina State U. Ohio State U.

U. of Cincinnati

U. of Pennsylvania

Research Foundation

Raleigh

Network

Indiana U. System

Indiana U. System

(CICS-oriented)

MERIT

MERIT

N.J. Educ. Comp. Net.

(at NYU)

TUCC

SWORCC

UNI -COLL

1.5. Administrative Functions for Federally Sponsored Research : A tabulation of the automated

respondents* indicated 7 on fiscal ad3 functions performed solely

ministration, 213 on f inane

fringe benefit rate, for a in another important catego

maining 8 automated categor

they will be automating in accounting, 14 on planning

total of 43 on fiscal admin

categories to be automated

for research administ

ial accounting, 47 on total of 298 reported

ry for this study was

ies may be found tabu

the following areas:

and budgeting, and 11 istration; and 31 on may again be found i

ration by our planning and

on some aspec

53 on grant/c

la ted in Table

1 on general

on indirect c grant/contract

n Table 2

budgeting, 31 on indirect cost rate/

t of fiscal administration. The response ontract information systems. The re2. The respondents also indicated that

fiscal administration, 17 on financial

ost rate/fringe benefit rate, for a information systems. The other 8

Table 2. Research Administration Functional Areas—Automated and to be AutomatedAs Reported by the Respondents

Functional Area

1. fiscal administration

la. financial accounting

lb_ planning and budgeting

1 C . indirect cost rate/fringe benefit rate

2. equipment and specialized research facilities

3. procurement

4. space

5. personnel management

6. library support

7. grant/contract information system

8. cost sharing

9. program management

10. audit

Automated To Be Automated

7" 1 213 298 17 47 14 31. 11 50 7 39 10 58 7 31 18 36 3 53 31 16 8 29 12

11 2

Although a majority of the above automated functional areas were reported as general (6)* and used for both Federally and non-Federally (B)** sponsored research, some functional areas and functions

were reported strictly for research use (R)** and (B). These were, in descending order of number re- ported: proposal and agency monitoring (under grant/contract information system), grant/contract in- formation system, cost sharing, records management (under cost sharing), multi-campus proposal/award

communication network (under grant/contract information system), time and effort reporting (under

financial accounting), historical and current expenditure analysis (under planning and budgeting),

cost control (under program management), indirect cost/rate fringe benefit rate, equipment and specialized research, and personnel management. Just a handful of programs were reported as used only for Federally sponsored research (F)**. It should also be added here that in resDonse to Ouestion 5 in Part

I of the survey, 55 respondents reported they did not have separate programs for administering non- Federally sponsored research as compared to 17 that did have such programs. The conclusion then is that the majority of research administration programs handle both Federally and non-Federally sponsored

research. *See Appendix E.9 for a copy of the Guide to these functions.

**See Guide to the Directory, Section 3.2, for further remarks on these abbreviations.

1-4
3.1.6. Administrative Comments : The most frequently reported problems, in descending order of frequency, were (1) lack of technical personnel, (2) software difficulties, (3) human errors and re- lationships, (4) difficulty of separating research administration from general administration, (5) need for system redesign, (6) the lack of timeliness of programs and data, (7) declining administrative

budgets, (8) data entry problems, (9) control and coordination of systems, (10) changing requirements

imposed by institutions and Federal agencies, (11) going to a new system, and (12) not using encumbrance accounting. It should be noted here that the long comments were voluntarily contributed by

individuals at their respective institutions. Their purpose was to describe their institution's

approach to research administration. Taken together, these comments provide some excellent insights

into the state of the art.

3.2. Package Summaries

3.2.1. Function Distribution : Of the 75 institutions in the Directory, 66 sent in one or more

packages from one or more respondent offices for a total of 315 package summaries. Index A is a Hierarchic Function Index with an expanded set of functional areas and functions, based on the function

Guide and the package descriptions submitted by the respondents. Note that functions 8 (Data Bases),

10 (Report Generator), 13 (Time Sharing), and 15 (Network) are support systems growing out of the auto- mation process itself. Table 3 is a tabulation of the number of packages submitted under each member

of the new set of functional areas. As discussed in Section 3.1.5, fiscal administration and proposal/

award information systems were the most heavily reported package types.

Table 3. Functional Areas Tabulated in Descending Order

of Number of Packages Reported

Functional Area

1. Fiscal Administration

2. Proposal /Award Information System

3. Space

4. Personnel Management

5. Equipment

6. Procurement

7. Program Management

8. Data Bases

Although 315 packages were submitted by the respondents the total number of packages reported in Table 3 is 436 since many packages performed more than one function. Highly centralized institutions,

using various coding schemes, generally imbed their research administration information in their general

systems rather than create separate systems.

3.2.2. Other Traits : Of the 315 packages submitted, 44 use interactive processing while the rest are run in batch mode. At least a half dozen more are going to interactive update and inquiry in the near future. Security protection of at least one or more types were reported used by 244 of the packages. Operating system and terminal security were well represented in these results. Integrated

data bases (as opposed to partially integrated and non-integrated) were reported in 68 of the package

summaries. Data base management systems were reported used by 55 of the packages. Table 4 gives a listing of these systems. At least another half dozen others reported they are going to integrated

data bases and packaged data base management systems in the near future.

It should be remarked here that the information reported under 'Resources Used' and 'Other Traits'

interpreted certain commercial software systems differently. For example, HASP was reported by some

as an operating system and by others as a data base management system. The authors did not edit these interpretations because there is currently a great deal of overlap among certain functional

descriptors in the computer field.

Number of Number of

Packages Functional Area Packages

194 9. Library Support 11 60 10. Report Generator 10 30 11. Student Records 9 25 12. Cost Sharing 6 23 13. Time Sharing 6 21 14. Internal Audit 4

21 15. Network 1 15

1-5
Package Number

1-4 1-13

9-1 14-1

20-1 20-2

21-1 " 21-la

21-1 b 21-2

21-3 . 24-1

25-1

30-1 33-1 33-2

40-1 40-2

48-1

51

51

51

1-1 a

1 -lb

1-lc 1-ld

1-le 51.1-lf

51.1-2

51.1-3 J

51

51

Table 4. Data Base Management Systems Reported,

Listed by Package Number

DBMS

IMS (IBM)

OS/VS

OSISAM

OSOS

MOD I

Mark IV Mark IV COBOL

FMS8F (UNIVAC)

FMS8 (UNIVAC) HASP

HASP

IMS

HASP, CICS,

STAIRS, ATMS

Package Number

55-1

" 55-2

55-3 55-4a 55-4b

55-5 . 56-1 a" 56-lb

56-lc 56-ld

56-1 e. 63-5

64-1

67,

67, 1-la 1-lb

67.1-3

68-1

69-2"| 69-3 69-4J

71-5

71-6

75--1

" 75-la

75-2

75-3 75-4

75-5 J

DBMS

GIS

OS

IMS EDMS

IMS VS2

IMS TOTAL

ISAM

OASIS

OASIS

IMS

3.2.3. History and Availability : Of the 315 packages submitted, 49 were developed partly or wholly

outside the responding institutions. Of these 49, 26 were developed by private companies, 20 were by

other universities and 3 were by government agencies. Table 5 lists the packages with their outside

developers.

Table 5. Packages Developed Elsewhere

Package

Number Developer

1-8 U. of Georgia

1-10 IBM 1-13 MIT

1-14 Health Sciences Computing Facility, UCLA

1-16 Pansophic Systems, Inc.

7-1 U. of California, Santa Barbara

13-1 IBM

1 3-1

e

Coopers and Lybrand

16-1 State U. System Personnel (Florida)

17-4 Wisconsin State U. 19-4 Stanford U. 23-11 Touche-Ross and Company

23-16 System Development Corporation

24-1 Stanford U. 37-1 Information Associates, Inc. 40-1 IBM 40-2 Informatics Inc. 41-1 Informatics Inc.

41 -5a CAPEX Corporation

41 -5b IBM & U. of British Columbia

41-5d U. of Michigan & Michigan State U. 41-5e U. of Michigan

41-5g Bell Labs, IBM, U. of Michigan, U. of British Columbia,

U. of Alberta

41 -5i Princeton U., U. of British Columbia

1-6
Table 5. Packages Developed Elsewhere (Cont'd)

Package

Number

41 -5j 41-6

46.2-1 46.2-2

50-3

55-2 58.2-2

61-1

62-1 62-2 63-5

64.1-1

65-1 65-la

71-2

73-9

Developer

IBM and U. of Michigan

IBM System Development Corporation

U.S. Dept. of Agriculture Coop.

Information Associates, Inc. Stanford U.

U. of North Dakota

Gettig Inc. Stanford U. Information Associates, Inc. Information Associates, Inc. Xerox Corporation

Arthur Anderson & Company

Arthur Anderson & Company

Information Associates, Inc. State Budget Office (Virginia)

State Research Service

It is also of interest to see how many packages were reported as used elsewhere. There were 52 such packages and they are listed in Table 6. Index C lists the packages under the machine they are running on or have run on. A review of the 315 Package Summaries shows that 89 of these are running

or have run on more than one machine.

Table 6. Packages Used Elsewhere, Listed With Function Code

Package Function

Number Code

1-8 [la3]

1-10. [lb,7f]

1-13 [3a] 1-14 [9b]

7-1 [2]

16-1 [la] 17-3 [la2,6]

17-4 [la3,lla]

19-1 Hall]

19-3 [Ia4,lal0]

19-4 [2f] 19-6 [la3] 19-8 [lb]

23-13 [8]

23-16 [7] 24-1 [2d,2f]

33-3a [3a"

33-3b [3a" 33-3c [3a"

33-3d [3a[

33-3e [3a"

33-3f [3a"

33-3g [3a' 36-1 [3] 37-1 [la]

40-1 [8b]

Package Function

Number Code

40-2 noj

41-1 [10]

41 -5a "lb,lc,7b]

41 -5d :i5]

41 -5e "10a]

41 -5f "10b]

41 -5g "10c] 41-51 "10b]

41 -5j "lbl,7f]

43-1 ">]

44-1 [l,7b,14]

49.2-1 "6a, 6c]

50-3 !la] 50-3a "5a]

50-3b 7a]

50-3c "6e] 55-2 !2f] 55-5 5a, 5c] 58.2-1 [2] 59-3 :i] 59-4 "3a, 3d] 64.1-1 "8b]

67.1-la :iaj 67.1 -lb "5a]

73-9 :ib] 74-1 [2]

A review of the 'Availability' responses showed that 31 software packages and documentation for 209 packages were available or limited available.

3.2.4. O perational Comments : The most frequent comments and complaints, in descending order of frequency, rtlated to (1) human problems, such as communication and error, (2) recruitment of programmers, (3) data entry and update, (4) slowing down of systems with large number of transactions,

(5) software problems, (6) high cost of terminals, (7) telephone line transmission problems, (8) hard- ware problems, (9) timeliness of input, (10) changing regulations requiring quick program changes,

(11) need for better data base, (12) data collection problems, (13) going to new system, and (14) need

for adequate documentation.

1-7
4. CONCLUSIONS

4.1. Transferability

The fact that 52 reported packages are used elsewhere and 89 are run on more than one machine in- dicates that transfer of software packages is currently taking place, although no information was collected on the degree of difficulty of doing this. Since there is no standard methodology or set of guidelines for accomplishing this transfer of packages, the Software Exchange Directory has been designed to contain detailed information on the software packages, their computer environments, and their administrative environments with the goal of maximizing the exchange of information on this sub- ject and thus facilitating the maximum possible transfer of such packages. The availability of documentation on 209 of these packages is an additional favorable factor for such transfer.

If it is found that the actual transfer of systems is not feasible, it is hoped there are sufficient

pointers in the Directory to suitable package types and their contacts for transfer of concepts and systems designs. By offering these multiple avenues of communication in this computer-user community,

the Directory will significantly reduce the over-all number of man-hours needed to develop desired new programs.

4.2. Research Administration Programs

In reviewing the results of the survey, some facts about research administration programs have emerged. The majority of institutions use a centralized administrative structure and imbed their re- search administration fiscal information via codes in their general administrative systems. However,

certain functional areas and functions are programmed only for research administration use and, as stated in Section 3.1.5, these perform the functions of proposal and agency monitoring, grant/contract

information system, cost sharing, records management (under cost sharing), multi-campus proposal/award

communication network, time and effort accounting, historical and current expenditure analysis, cost

control (under program management), indirect cost rate/fringe benefit rate, equipment inventory and personnel management. These programs are most frequently designed to handle both Federally and non- Federal ly sponsored research.

Indexes C and D show that IBM third generation computers predominate and COBOL is by far the leading language used. The statistics on the data bases being used indicate that integrated data base structures and the use of data base management systems have a firm foothold in this area of computer

use. The statistics on security protection indicate a very strong awareness of the need for these measures in the use of software.

The fact that 44 programs are being run interactively and that 15 institutions are using networks

indicate that the automated research administration area is slowly moving towards the use of terminals.

The high cost of terminals, the transmission reliability problems, together with the leaner administrative budgets of today are the most likely reasons for this lack of speed in this direction.

4.3. Future Directions

One of the problem areas mentioned frequently by the respondents is the constant changing require- ments by institutions and Federal agencies in the research administration area. Some research administration offices are attacking this problem by using specialized languages (such as Mark IV) that

generate the report writing programs. Programs written in higher level languages, such as COBOL and FORTRAN and low level assembly languages require excessively time-consuming revisions. Use of

specialized languages therefore seems to be a promising direction.

A second area in which a healthy sprinkling of comments have been made, both in the written re- sponses and follow-up telephone conversations, is that of research administration codes. The develop- ment of a more comprehensive and possibly a standardized set of codes might lead to better use of generalized systems and improved transferability of research administration subsystems.

The third area for concentrated effort would appear to be that of transferability in general. An in-depth study of those programs which have already been transferred to other institutions may provide

some useful insights into how this can be accomplished for programs in the future.

This Directory has an abundance of information that has not been collated in any manner. Only the highlights have been described here. The user may be able to draw additional interesting conclusions

from a systematic review of the contents.
REFERENCES

General

1. Poole, Hazel C, "Education Directory - Higher Education, 1973-1974," DHEW Pub. No. (OE)

74-11404, SD No. 1780-01272.

2. "Federal Support to Universities, Colleges and Selected Nonprofit Institutions, FY73," Surveys

of Science Resource Series, NSF 75.-304.

3. Romney, Leonard C, "Higher Education Facilities Inventory and Classification Manual 1973," DHEW Pub. No. (OE) 74-11424. (contains HEGIS Taxonomy)

4. "24th National Conference on the Administration of Research," Host: The University of Michigan,

Sept. 23-26, 1970, published by Denver Research Institute/University of Denver.

5. "27th National Conference on the Administration of Research," Host: University of Montreal,

Sept. 19-22, 1973, published by Denver Research Institute/University of Denver.

6. Flynn, Robert L., "A Brief History of DBM," Datamation , Aug. 1974, pp. 71-77.

7. McCusker, Tom, "You and Your Information System," Datamation , Aug. 1974, pp. 78-83.

8. Po Kempner, Stanley J., "Management Information Systems - A Pragmatic Survey," The Conference

Board Record , May 1973, pp. 49-54.

9. Vitagliano, Dr. Vincent J., "Management Analysis Techniques Via Computer," Data Management , Sept. 1972, pp. 25-28.

10. Pollack, N. C, "Information Needs of Top Management," The Information Scientist , June 1972,

pp. 61-74.

Questionnaire Oriented

11. Pearson, Karl M. Jr., "Cataloging Computing Software," Datamation , Oct. 1973, pp. 87-91.

12. "Software Summary for Describing Computer Programs and Automated Data Systems," NBS, FIPS PUB 30 (1974), SD No. C13. 52:30.

13. "NACUB0/C0GR Survey of Management Information Systems and Subsystems," private communication (1974)

14. College and University Systems Exchange (CAUSE) System Abstract, CAUSE, Boulder, Colorado (1974).

15. "Computer Programs in Science and Technology," (Input Form), Science Associates/International,

Inc., New York, N.Y.

16. CAI Program Questionnaire for "Index to Computer Assisted Instruction," Instructional Media Lab.,

U. of Wisconsin, Milwaukee, Wisconsin.

17. "Abstracts from the Computer Software Library," (Input Form), Computer Software Exchange Center,

Inc. (C0MSEC, Inc.), Kansas City, Kansas (1970).

18. Clark, Ray, "The Computer Usage Questionnaires," The California State Colleges, Los Angeles,

California (1972), unpublished.

Directory Oriented

19. Fife, D.W., Rankin, K., Fong, E., Walker, J.C., Marron, B.A., "A Technical Index of Interactive

Information Systems," NBS Technical Note 819 (March 1974), SD No. C13-46:819.

20. Marron, B.A., Fong, E., Fife, D., "A Mechanized Information Services Catalog," NBS Technical

Note 814 (Feb. 1974), SD No. C13. 46:814.

21. Marron, B.A., Fong, E., Fife, D., Rankin, K. , "A Study of Six University Based Information

Systems," NBS Technical Note 781 (June 1973), SD No. C13-46:781.

1-9
22. Kruzes, Anthony T., "Encyclopedia of Information Systems and Services," Edwards Bros., Ann

Arbor, Mich., 2nd Edition, 1974.

23. McQuillin, Richard J., Ed., "Computer Programs Directory 1974," published for Joint User Group

of the ACM by McMillan Information, New York.

24. International Computer Programs, Inc., ICP Quarterly , Indianapolis, Indiana (April 1974).

25. "Computer Software Specifications," Business Automation Specification Reporting Services,

Hitchcock Publishing Co., Wheaton, 111. (1972).

1-10
PART II

SOFTWARE EXCHANGE DIRECTORY

PREFACE

The information collected from the institutions that responded to the survey is presented in the following Software Exchange Directory. Seventy-five of the one hundred queried institutions sent research administration information of value for inclusion in the Directory. The Directory entries

contain the verbatim information reported with very minor editing of obvious errors and occasional con- densing needed to fit the entry within the space allowed. No attempt was made to impose a standard

usage of computer terms since there is currently a good deal of overlap in the accepted meanings of well-known terms. It was decided to produce the document on the computer and thus minimize the editing time needed for a project of this magnitude. The Directory, its Table of Contents, and Index A were all produced on a remote GTE IS/5714 terminal connected to the NBS' UNIVAC 1108, edited via the University of Maryland version of the UNIVAC 1108 Editor, and page formatted via the UNIVAC 1108 Document Processor. The authors wish to thank the competent assistance of the NBS Computer Services

Division, and particularly Mr. George Dines, in overcomming the difficulties usually attendant upon becoming familiar with a particular set of computer software programs. We also wish to thank our typist, Mrs. Anne Shreve, for her efforts in entering this voluminous material at the terminal.

GUIDE TO THE DIRECTORY

The following discussion describes the Directory Table of Contents, its administrative and software

package entries, its abbreviations, its footnotes, and the indexes compiled for cross-reference. All of the Directory entry material was collected during April, May, and June of 1975 and should be read

from that perspective when time references are made in the body of the Directory.

1. DIRECTORY TABLE OF CONTENTS

The Table of Contents contains a single entry line for the administrative information from each re- spondent office and for each software package summary submitted. Most institutions replied with administrative information from a single office that handled their research administration. In these cases the institution was given an identifying number followed by a decimal point. For example, the University

of Arizona was given the number 3. and the University of Georgia the number 19. . Wherever more than

one office responded from an institution, an additional number was assigned to follow the decimal

point. Thus, Northwestern University, with two respondent offices has information under 22.1 and 22.2.

SUNY, because of its unique structure, is one exception to the numbering scheme in that the SUNY system

is given the number 51. and all SUNY respondents from two of its institutions are listed under that

number. The University of California system is the second exception in that the system itself is assigned the number 4. and is entered separately from its member institution entries. The reference

line for a respondent office contains this assigned number, the name of the institution, and the Directory page number where its Administrative Information is located. In order to learn the identity

of a particular institution's respondent office one must turn to the actual Directory entry.

The reference line for a Software Package Summary entry begins with an identifier containing the respondent office identification number, a hyphen, and the package summary number. Thus, 49.2-5.

refers to Software Package Summary 5 submitted by the respondent 49.2, New York University's Medical

Center. A package that is a subsystem of another package is identified with a number and letter. Thus, Software Package Summary 5a means that it is the first subsystem listed for package 5. Package 5 may or may not have been reported and therefore may or may not be entered in the Directory. The package reference line then continues with the title of the package, its acryonym (if any), its I.D. (if any), and the system of which it is a subsystem (if any). All of this is followed by a square

bracket contain ig the number/letter descriptors (found in the Hierarchic Function Outline of Index A) of the function(s) this package performs. Finally, to the extreme right is the Directory page number

where the Software Package Summary begins. As an example, consider the reference line:

49.2-5. Time and Effort Reporting , ,CAD9l7, subsystem of Fiscal Reporting/ ... [Ial5] 2-103

It refers to Software Package Summary 5 of respondent 49.2 (New York University Medical Center) with

title "Time and Effort Reporting," no acronym, I.D.: CAD917, a subsystem of Fiscal Reporting/...,

performing function lal5 (Fiscal Administration-Financial Accounting-Time and Effort Reporting), and

2-i
is found on page 2-103. The subsystem information for this particular reference line was deleted in order to accommodate the square-bracketed function descriptors and the deletion is indicated by an ellipsis (...). The non-truncated version of this reference line - and any other truncated reference

line in the Table of Contents - may be found in the body of the Directory under the proper Software

Package Summary. For this particular example it appears on page 2-103 under Software Package Summary 5. In the body of the Directory the title line for each Package Summary does not contain the number/letter

function descriptors.

2. INSTITUTION ENTRIES IN THE DIRECTORY

Each institution that responded with information suitable for the Directory was assigned a number

that placed the institution in alphabetic order within its state and the states in alphabetic order. The title line for each such response contains this number followed by the name of the institution.

This title line appears at the top of each page containing the response from that institution. Following the first title line, an institution's entry contains the name and mailing address of the institution. In the parenthesis following the institution name is its FICE (Federal Interagency Committee

on Education) number which uniquely identifies it. In the parenthesis on the next line is a set of three descriptors that help characterize the institution for the user. These are student body size,

affiliation, and structure. Student body size may be small (under 10,000), medium (between 10,000

and 25,000), or large (over 25,000); the affiliation may be of a public or private nature; and the structure may be a single institution, a multi-campus setting, or an institutional system (see ref- erence 1, p. xii for a discussion of these terms).

2.1. Administrative Information Entries

For each office at an institution that responded with the administrative information requested in Part I of the survey, there is an Administrative Information entry in the Directory. The five pos- sible components of an entry are the Reporting Unit, the Administration Parameters for Contracts and Grants (FY74), a Computer Usage Profile, a listing of Functions Administered, and Comments. Not all replies contained information on all five parts. Any part of a response with no information was entirely

omitted from the entry. The maximum information possible under each of these components is:

(1) Reporting Unit : respondent office name and address; administrative structure (centralized,

decentralized and within, or decentralized and outside); name, title, phone number of contact. This

information was reported in Part I, Question 1 in the survey.

(2) Administration Parameters for Contracts and Grants (FY74) : activities supported (r&d,

training, health services and/or construction); number of contracts and grants; amount of funding and whether funded or expended; number of awarding Federal agencies; number of full-time equivalent (FTE)

professional staff, number of full-time equivalent (FTE) technicians; fields of research (business,

computer sciences, engineering, environmental science, life sciences, mathematics, physical sciences,

psychology, social sciences, other). The expression 'all [1]' meant all of the above research was engaged in. This information was reported in Part I, Question 2 of the survey.

(3) Computer Usage Profile : for each computer used to process the automated research administration functions for Federally funded research, the computer manufacturer and model is given and terms describing its usage mode are selected from among: on-grounds, off-grounds, dedicated, shared,

commercial, intrainstitutional , interinstitutional , computer network. This information was reported

in Part I, Question 3 of the survey.

(4) Functions Adm inistered: the broad functional areas and functions that have been automated,

that will be automated, and that are handled manually (not automated) are listed in that order. The

function Guide (see Appendix E.9) provided a base for the terms used in this reply. The footnote [2]

implies that the terms in the function Guide were being used by the respondent. The expression 'all' means that all the subfunctions in the function Guide under the immediately preceding function heading were reported by the respondent office. Thus, 'space-all' means that 'space-inventory, maintenance,

utilization/allocation' were reported. The automated programs were further characterized by the following abbreviations:

R - used for research administration only

G - used for general administration

F - used for Federally sponsored research only

B - used for both Federally and non-Federal ly sponsored research

2-ii
For example, 'all (RB)' means that the immediately preceding automated functions are all used for re- search administration only (R) and for both (B) Federally and non-Federally sponsored research. If an institution had separate automated research administration programs for non-Federally sponsored research,

this fact was stated at the end of the paragraph. All of the above information was reported in Part I, Questions 4 and 5 of the survey.

(5) Comments : contains the greatest problems encountered in development and use of system and any other comments the respondent felt might be useful to the research administration community. This was reported in Part I, Question 6 of the survey.

2.2. Software Package Summary Entries

A Software Package Summary maximally consists of eight parts: a Number/Title Line, a Description,

a list of Reports Generated, a statement of Other Traits, a description of Resources Used, a History

of Package, a statement of Availability," and Comments. The maximum information possible under each of these headings is:

(1) Number/Title Line : this is discussed fully in Section 1, p.2-i." The information comes from

Part II, Question 1 of the survey.

(2) Description : combines the response on purpose, other features, and future functions. It also states whether the package is also used for non-Federally sponsored research. This information is found in the answers to Part II, Questions 3a, 3c, 3g, 3h of the survey.

(3) Reports Generated : enumerates the reports produced by the package. This information

is found in the answers to Part II, Question 3b in the survey.

(4) Other Traits : enumerates the software's characteristics by listing the processing mode

(interactive or batch); the data base properties (structure and access method); the programming

language(s) used, their version or level, and whether standard (S) or modified (M); the types of security protection used (transmission, terminal, data, record, field, operating system, and/or

other). The expression 'all [4]' means that all the above types of security protection are used. The answers to Part II, Questions 3d, 3e(l), 3e(2), 3f on the survey supply this information.

(5) Resources Used : describes the computer-environment by enumerating the hardware and system

characteristics. It contains the computer used (manufacturer and model), the operating system name followed by (S) for standard, (M) for modified, or (custom) for custom-made; name of any generalized

data management system used followed by (S) for standard, (M) for modified, or (custom) for custommade; the amount of high speed storage and the units used; the number of tape drives used plus their

number of tracks and density; the drum space used and its units; the disc space used and its units;

the I/O devices used (card reader, card punch, printer, teletype, CRT, other); and other peripherals

used. This information was supplied by Part II, Question 2 of the survey.

(5) History of Package : tells who developed the package; what language it has been translated to with version or level and (S) for standard, (M) for modified; what other computers it has run on (manufacturer, model, operating system); what other organizations have used or are using it; date of first implementation; and date of last update. This information comes from Part II, Question 4 in the survey.

(7) Availability : states whether the package is available (available, limited available, unavailable - see instructions for Part II of survey for discussion of these terms) and its price (if any);

what manuals are available (available, limited available, unavailable) and their price (if any); the software package contact (name, title, phone, address); and the documentation contact (name, title,

phone, address). This information comes from Part II, Question 5 on the survey.

(8) Comments : contains the greatest problems in development and use of system and any other comments

the respondent thought would be useful to the person reading the Package Summary. This information comes

from Part II, Question 6 on the survey.

2-iii
3. COMMON ABBREVIATIONS IN THE DIRECTORY

3.1. Entry Short-Forms

If any of the items (2) through (8) above is an exact replica of the same item for an earlier

Package Summary for a respondent, it is not repeated. Instead, reference is made to that item in the earlier Package Summary by stating 'same as package '. If any of the items (2) through (8) above

repeat all but a few facts for the same item in an earlier Package Summary, the reference states 'same

as package _ _ except...'. If any of the items (2) through (8) above repeats the same item for an earlier Package Summary but adds some other facts as well, the reference becomes 'same as package

plus...' or 'same as package ; also...'. Whenever several items among the (2) through (8) for

a single Package Summary have the same earlier package reference, the items are grouped together on one line. For example:

Other Traits, History of Package, Availability

same as package 1

.

means the current package's information on Other Traits, History of Package, Availability is the same

as found for package 1 under those headings.

3.2. Abbreviations

The following is an alphabetic list of meanings of the common abbreviations found in the Directory

entries.

American National Standard

American National Standards Institute program used for both Federally and non-Federal ly sponsored research administration

bits per inch Customer Information Control System

cathode ray tube device

cyl inder

data base management system

program used for Federally sponsored research administration

Federal Interagency Committee on Education

full-time equivalent

general administration program

Integrated Management System

input/output

thousand

level million

modified

Operating System (IBM)

principal investigator

research administration program

release

standard

version

Virtual System (IBM)

4. FOOTNOTES

There are four square-bracketed footnotes found in Directory entries. They have the following

meanings:

4.1. Footnote [1]

This means a respondent office engages in all fields of research listed in Part I, Question 2g of

the survey. These are: Business, computer sciences, engineering, environmental science, life sciences,

mathematics, physical sciences, psychology, and social sciences. A more detailed breakdown of some of these categories may be found in the Instructions for Part I of the survey (see Appendix E.5).

2-iv

1. ANS

2. ANSI

3. (B)

4. bpi

5. CICS

6. CRT

7. cyl

.

8. dbms

9. (F)

10. FICE

11. FTE

12. (G)

13. IMS

14. I/O

15. K 16. 1. 17. M

18. (M)

19. OS

20. PI 21. (R) 22. r. 23. (S) 24. v. 25. VS
4.2. Footnote [2]

This usually follows Functions Administered in the Administrative Information and means that the terms used by the respondent to describe the Functions Administered closely follow the function Guide

sent out with the survey (see Appendix E.9 for function Guide).

4.3. Footnote [3]

This follows the acronym 'CAUSE' and means that this software package is available through the College and University Systems Exchange (CAUSE), 739 29th Street, Boulder, Colorado 80303, a national

association of predominantly higher education institutions. It is dedicated to the advancement of information systems in higher education and acts as a clearinghouse for computer systems registered

with them.

4.4. Footnote [4]

This is used in the expression 'all [4]' and means that security protection of all the suggested

types in Part II, Question 3f of the survey are used by the package being reported. These include

transmission, terminal, data, record, field, and operating system security.

5. INDEXES

There are four Indexes to the Directory. These are Index A - Hierarchic Function Index, Index B

- four Indexes on Scale of Research Administered, Index C - Index by Computer Used, and Index D

- Index by Languages Used. Detailed information on their composition may be found in Appendices A, B, C, and D respectively. The purpose of Index A is to direct the user to packages that perform functions

he is particularly interested in. The purpose of Index B (which is composed of four subindexes, each

based on a different scale of effort parameter) is to help the user locate a research administration

environment similar to his own with the expectation that programs from a similar environment may be more adaptable to his own needs. The purpose of Indexes C and D is to locate computer programs by two

of the factors usually critical to any kind of successful program transfer.

2-v
DIRECTORY

TABLE OF CONTENTS

. UNIVERSITY OF ALABAMA, BIRMINGHAM 2-1

.-1. Payroll, PAYPERS [1a13,4g] 2-1

,-2. Employee History [4b, 4f] 2-1

.-3. Faculty Records, PN [4f] 2-2

,-4. Applicant Information System ,~ U ABPAI3 [4f,4h] 2-2

.-5. Purchasing Accounts Payable, POAP [1a2,6] 2-2

,-6. Accounts Payable, PU/AP [1a2] 2-3

,-7. History and Current Expenditure Analysis [1b2] 2-3

,-8. Telephone Billing System, TBS, (J. of Georgia Telephone Billing [1a3l 2-3

.-9. Budget Report [1b] 2-4

,-10. Computerized Planning Model and High Level Planning Language , sub. ..[ 1b ,7f] 2-4

,-11. University Hospital Accounts Receivable, AR [1a1] 2-4

,-12. Medical Center Inventory, MI [5a] 2-5

,-13. MIT Space Inventory System, INSITE, subsystem of... [3a] 2-5

,-14. UCLA Biomedical Library On-Line Control System for Serials [9b] 2-5

,-15« Central Computing Facility (CCF) Accounting [1a7] 2-6

,-16. Easytrieve [10] 2-6

2. UNIVERSITY OF ALASKA 2-7

3. UNIVERSITY OF ARIZONA 2-8

3.-1. Proposal/Award Information System, PAIS [2] 2-8

4. UNIVERSITY OF CALIFORNIA 2-9

4.-1. Contracts and Grants Reporting System, C&G, CG X [1b, 2d] 2-9

5. UNIVERSITY OF CALIFORNIA, BERKELEY 2-10

5.-1. Listing of Active Projects [2b] 2-10

6. UNIVERSITY OF CALIFORNIA, DAVIS 2-11

6.-1. Faculty Research Interests Profile System, FRIPS [4a, 4b, 4c] 2-11

6.-2. Contracts and Grants Reporting System, C&G, CG X [1b, 2d] 2-11

7. UNIVERSITY OF CALIFORNIA, LOS ANGELES 2-12

7.-1. Office of Contract and Grant EDP System, OCGA-EDP System [2] 2-12

8. UNIVERSITY OF CALIFORNIA, SAN DIEGO 2-13

8.-1. Central Cashiering System [1a5] 2-13

8.-2. General University Accounts Receivable System, GUARD [1a1] 2-13

8.-3. Travel Advance Accounting System, TAAS [1al6] 2-14

8.-4. General Recharge Billing System, GENRECHG [1a3,1a9] 2-14

8.-5. Computer Center Billing System, ACCTG [1a3,1a7] 2-15

8.-6. Architects and Engineers Billing System, A&E [1a3,1a9] 2-15

8.-7. Graphics and Reproduction Services Billing System, GRS [1a3,10a] 2-15

8.-8. Mailing Division Billing System, MAILROOM [1a3,2h] 2-16

8.-9. Telecommunications Billing System [1a3] 2-16

8.-10. Animal Resources Billing System, AR [1a3,7a] 2-16

8.-11. Office of Graduate Studies and Research, 0GSR [4f,11] 2-17

8.-12. Comprehensive Operating Budget System, COB [1b2] 2-17

9. UNIVERSITY OF CALIFORNIA, SAN FRANCISCO MEDICAL CENTER 2-18

9.-1. Contracts and Grants System, CG [2b] 2-18

10. UNIVERSITY OF SOUTHERN CALIFORNIA 2-19

10.-1. Payroll System [1a13] 2-19

10.-2. Financial System [1] 2-19

11. UNIVERSITY OF COLORADO 2-20

12. UNIVERSITY OF CONNECTICUT 2-21

12.-1. Payroll [1a13] 2-21

12.-2. Accounting Reporting System [ 1 a 1 1 ] 2-21

12.-3. Accounts Receivable [ 1a1 ] 2-21

12.-4. Equipment Inventory [5a] 2-21

12.-5. Space Inventory and Utilization [3a, 3d] 2-22

12.-6. Library Circulation System [9a] 2-22

13. YALE UNIVERSITY 2-23

13.-1. Personnel/Payroll Data Base, MANFILE [8] 2-23

13. -1a. Payroll System,,, subsystem of Personnel/Payroll Data Base [1a13l 2-23

13- -1b. Wage and Salary and Unemployment Compensation ,,, subsystem of... [1b,1c1] 2-24

13. -1c. Benefits,,, subsystem of Personnel/Payroll Data Base [1c] 2-24

2-vi
DIRECTORY TABLE OF CONTENTS

13. -"Id. EEO & HEW Reporting,,, subsystem of Personnel/Payroll Data Base [4d] 2-24

13. -1e. Pension Plan Valuation ,,, subsystem of Personnel/Payroll Data 3ase[ 1 bl , Me] 2-24

13. -1f. Faculty Panorama,,, subsystem of Personnel/Payroll Data Base [4a] 2-25

13. -1g. Cost Accounting Distribution, CAD,, subsystem of ... [1a3] 2-25

13.-2. Stockroom Inventory [6a] 2-25

13.-3. Purchased Utilities [6b] 2-25

13.-4. Medical School Physical Facilities [3a, 3b] 2-26

13.-5. Telephone Equipment Inventory [1a9,5a] 2-26

13.-6. Telephone Toll Charges, WATSBOX [1a3] 2-26

13.-7. Vendor File [6e,8] 2-27

13. -3a. General Accounting,,, subsystem of General Ledger Data Base [1a] 2-27

13. -8b, Funds Administration,,, subsystem of General Ledger Data Base [1a12] 2-27

13. -8c. Endowment Pool Unit,,, suhsystem of General Ledger Data Base [1a12] 2-27

13. -3d. Overhead Accounting,,, subsystem of General Ledger Data Base [1c] 2-28

13. -8e. Grants and Contracts Administration,,, subsystem of ... [1a12,2a] 2-28

1 3 • -8f . Medical School-Grant and Contract Analysis,,, subsystem of ... [2b] 2-28

13. -8g. Accounting-Year End Processing and Reporting,,, subsystem of .... [ 1 a 1 1 ] 2-29

13. -8h. Historic Book of Endowment Funds,,, subsystem of General Ledger... [1a11] 2-29

13--8i. System Parameter File,,, subsystem of General Ledger Data Base [8b] 2-29

13--9- Grants and Contracts Property Inventory [5a] 2-29

13. -10. Check Reconciliation [ 1a2 , 1a6

,

1a1 3] 2-30

13. -11. Purchase Order Processing [6] 2-30

13. -12. Standing and Blanket Purchase Orders [6] 2-30

13.-13. Machine Contracts [6a] 2-31

13. -14. Accounts Payable System [1a2] 2-31

13. -15. Budget System,,, subsystem of Personnel/Payroll and General... [1b] 2-31

13. -16. Student Data Base [8,11] 2-32

13--l6a. Graduate Student System,,, subsystem of Student Data Base [11] 2-32

13. -16b. Bursar Accounts Receivable,,, subsystem of Student Data Base [1a1] 2-32

1 3 • — 1 6c . Student Census Reporting,,, subsystem of Student Data Base [11] 2-32

13.-17. Student Loan System [11a] 2-33

13. -18. Department File [8] 2-33

13.-19. Position Description File, JOB FILE [8] 2-33

13.-20. Seer Operating System, SEER [13] 2-33

13. -20a. MAWFILE Display System,,, subsystem of Personnel/Payroll ... [8a, 1 3] 2-33

13. -20b. Yale Academic Information Directory,,, subsystem of Student ...[ 8a , 1

1

, 1 3] 2-34

13«-20c. Vendor File Display System,,, subsystem of Vendor File and . . . [ 6d , 8a , 1 3a] 2-34

13.-20d. Table of Organization,,, subsystem of Department File, Job... [8a, 13b] 2-34

14. GEORGETOWN UNIVERSITY 2-35

14.-1. Budget and Expense Reporting System,,, subsystem of Accounting System[1b2] 2-35

15. GEORGE WASHINGTON UNIVERSITY 2-36

15.-1. Financial Accounting, CMV , CMXXX [1a] 2-36

16. FLORIDA STATE UNIVERSITY 2-37

16.-1. Financial System, CORE Fiscal System [1a] 2-37

17. UNIVERSITY OF MIAMI 2-38

17.-1. Payroll System [ 1 a 1 3] 2-38

17.-2. Financial Data Base, FDB, FHD003 [8] 2-38

17.-3- Purchase Order/Payable System, POPS [1a2,6] 2-39

17.-4. Student Loan Billing [1a3,11a] 2-39

17.-5. Facility Inventory [3a] 2-40

17.-6. Cost Sharing and Overhead [1c, 12a] 2-40

17.-7. Property Control System [1al4] 2-40

17.-8. Budget System [1b] 2-41

17.-9- Account", Receivable [1a1] 2-41

18. GEORGIA INSTITUTE OF TECHNOLOGY 2-42

19. UNIVERSITY OF GEORGIA 2-42

19.-1. Accounting & Budget Control,, PCAS [1a11] 2-43

19.-2. Payroll,, PAPR [1a13] 2-43

19.-3. Encumbrance and Disbursement,, PCED [1a4,1a10] 2-43

19.-4. Sponsored Projects Information Retrieval System,, PJCG [2f] 2-44

19.-5. Budget Amendment,, PBAM [1b2] 2-44

19.-6. Telephone Billing,, PETB [1a3] , 2-44

19.-7. Procurement,, PCPC [6c] 2-45

19.-3. Budget Development,, PBBD [1b] 2-45

19.-9. Equipment Inventory System,, PDEI [5a] 2-45

19.-10. Preventive Maintenance,, PEPM [5a, 5b] 2-46

20. UNIVERSITY OF HAWAII SYSTEM OFFICE 2-47

20.-1. Cost Sharing System, CSS,, subsystem of FISCAL [12a] 2-47

2-vii
DIRECTORY TABLE OF CONTENTS

20.-2. Research Training Budget Status Report, RTBSR,, subsystem of FISCAL [1a1] 2-47

21. ILLINOIS INSTITUTE OF TECHNOLOGY 2-48

21.-1. Financial Accounting [1a] 2-48

21. -1a. Budgets,,, subsystem of Financial Accounting [1b] 2-49

21. -1b. Supplies Inventory,,, subsystem of Financial Accounting [6a, 7d] 2-49

21.-2. Facilities [3d, 5c] 2-49

21.-3. Central Document Control [2c] 2-49

22.1 NORTHWESTERN UNIVERSITY 2-50

22.2 NORTHWESTERN UNIVERSITY 2-50

22.-1. Project Management Information System, PROMIS [2b] 2-50

22. -1a. Proposal System,,, subsystem of Project Management Information System[2f] 2-51

22. -1b. Project System,,, subsystem of Project Management Information System [2b] 2-51

23. UNIVERSITY OF ILLINOIS, U RBANA-CH AMP AIGN 2-52

23.-1. General Accounting,, 3100, subsystem of CICS (data entry) [1a] 2-52

23.-2. Library Accounting - Obligations,, 3141, subsystem of TCAM. . . [ 1a,9b] 2-52

23.-3- University Budget,, 3210, subsystem of CICS (for display) [1b] 2-53

23.-4. Payroll,, 3330, subsystem of CICS (for display). [ 1 a 1 3] 2-53

23.-5. Department Cost Accounting System,, 3390, subsystem of TS0 [1a8,1a9] 2-54

23.-6. Purchasing,, 3400 [6] 2-54

23.-7. Stores Inventory,, 3450 [6a] 2-55

23.-8. Movable Equipment Inventory ,, 3480 [5a] 2-55

23.-9. General Accounts Receivable ,, 35 10 [1a1] 2-55

23.-10. Graduate Research Proposals ,, 3590 [2f] 2-56

23.-11. STRATA, ,3710 [14] 2-56

23.-12. Department Accounting System ,, 3740 , subsystem of TSO [1a9] 2-56

23.-13- Teach and Non-Teach File,, 6500 [8] 2-57

23--14. State Board Cost Study,, 6820 [1a8] 2-57

23.-15. Short Range Planning, , 6850 [1b] 2-53

23-.-16. Extension Management Info System,, EMIS-7250 [7] 2-58

23.-17. University Press Accounting, ,7600 [1a17,7g] 2-58

23.-18. 0SU Space Analysis , ,5360 [3c, 3d] 2-59

24. INDIANA UNIVERSITY , BLOOMINGTON 2-60

24.-1. Proposal and Agency Monitoring/Records Management, Stanford System [2d,2f] 2-60

24.-2. Financial Accounting/Planning and Budgeting, Statement of Account [1a, lb] 2-60

25. INDIANA UNIVERSITY , INDIANAPOLIS 2-61

25.-1. Grants Management System [2] 2-61

26. PURDUE UNIVERSITY 2-61

26. -1. Internal Control System for Sponsored Programs , ,CAAC .. . [2b] 2-62

27. UNIVERSITY OF IOWA 2-63

28. UNIVERSITY OF KANSAS 2-63

29. UNIVERSITY OF KENTUCKY 2-64

29. -1. Equipment Inventory , ,EQU [5a] 2-64

29.-2. Indirect Cost Analysis [1c1] 2-64

30. LOUISIANA STATE UNIVERSITY 2-65

30.-1. Vice President for Research Quarterly Report,, R203-03-11 & R203-0 . . . [2d] 2-65

31. TULANE UNIVEHSITY 2-65

32. JOHNS HOPKINS UNIVERSITY 2-66

32.-1. Facilities Management System (Space Utilization), FM-SYS [3a, 3d] 2-66

32.-2. Payroll System ,, , subsystem of Personnel/Payroll Data System [1a13,8] 2-66

32.-3. Purchasing/Procurement System [6] 2-67

33. UNIVERSITY OF MARYLAND, COLLEGE PARK 2-63

33. -1. Budget Forecasting System ,, , subsystem of Budget Control System [1b1] 2-68

33.-2. Student Account Receivable Processor, T 1 0600 ,X702T [ 1 a 1 , 1 1

]

2-68

33. -3a. Inventory Update, ,INVEN 2 [3a] 2-69

33. -3b. Space Inventory Department Report , ,DEPT . [3a] 2-69

33. -3c. Space Inventory Building Report,, BLD3 [3a] 2-69

33. -3d. Space Inventory HEGIS Report , ,HEG ICD [3a] 2-70

33. -3e. Space Inventory College Report,, COLL [3a] 2-70

33- -3f. Space Inventory Division Report,, DIV [3a] 2-70

33. -3g. Space Inventory Space Code Report , ,SPACCD [3a] 2-70

34. BOSTON UNIVERSITY 2-71

34.-1. Public Health Services System, PHS [1] 2-71

35. HARVARD UNIVEHSITY 2-72

35.-1. Expense Reporting System, ERS [ 1a1 1 , 1b2 ,2g,7 , 1 4] 2-72

35.-2. Cash Report & PHS Report for the Office of Res. Grants and Contr . . .

[

1a1 1 ] 2-73

36. MASSACHUSETTS INSTITUTE OF TECHNOLOGY 2-74

36. -1. Institutional Space Inventory Techniques , INSITE ,, runs on IBM systems [3] 2-75

37. UNIVERSITY OF MASSACHU SETTS , AMHERST 2-76

2-viii
DIRECTORY TABLE OF CONTENTS

37.-1. Information Associates Inc. Accounting System, IAI Accounting [1a] 2-76

38. WOODS HOLE OCEANOGRAPHIC INSTITUTION 2-77

38. -1a. Labor Distribution, Alloc Data, , subsystem of Payroll [1a8,1a15] 2-77

38. -1b. Payroll/Vacation/Sick Leave , .subsystem of Payroll [1a13] 2-77

38,-2. Cash Receipts, Cash Rec [1a5] 2-78

38.-3. Personnel, Per List [lb] 2-78

38.-4. Property [1al4] 2-78

38.-5. Project Accounting [1a12,2a] 2-73

39. MICHIGAN STATE UNIVERSITY 2-79

39.-1. Time and Effort Reporting , ,A0120 and A0121, subsystem of Payroll [1a15] 2-79

39. -2a. Budget Accounting ,, A17CHK/A1 7LEDG /A17PHS2/A1 7PS3/A17PHS4/A17PHS. ..[ 1a , 1 b] 2-80

39. -2b. Year End Acctg Reports , ,A1 8AUDIT , Subsystem of Budget Accounting [1a, 1b] 2-80

39. -2c. Federal Government Accounts, A19PHS1 /A19PHS2/A19PHS3 , subsystem. ..[ 1a , 1 b] 2-80

39. -3a Research Grants and Contracts , ,A1 1

, subsystem of Research G rts. . . [ 1a12 , 2a] 2-81

39. -3b. Fiscal Year Expenditures on Research Grants and Contracts , ,B1 4 ...[ 1 b2 , 2d

]

2-81

39.-4. Inventory Plant and Equipment System ,, A26PHS1 /A26PHS2/A26PHS3 [5a, 10] 2-81

39.-5. Personnel Office,, B15 SPEC [4f,4g,4h] 2-82

39.-6 Space Utilization ,, F20LIST [3d] 2-82

39.-7. Library Circulation , ,L0 1 .LIBCON [9a] 2-82

40. UNIVERSITY OF MICHIGAN 2-33

40.-1. IMS (IBM) [8b] 2-83

40.-2. Mark IV [ 10] 2-83

41. WAYNE STATE UNIVERSITY 2-84

41.-1. MARK IV, , .subsystem of OS [10] 2-84

41.-2. MARK IV JOB GENERATOR, M4J0BGEN, Program # A3440P ^subsystem of OS [10] 2-85

41.-3. Administrative Teleprocessing Systems , ADMINTP .Pro ject #L8202999 , . . . [1] 2-85

41.-4. Accounting Maintenance and Reporting System , .Project #s L8202640,... [1] 2-86

41. -5a. Autotab.AUTOTAB, .subsystem of Michigan Terminal System' (MTS) [1b, 1c, 7b] 2-86

41 .-5b. Project Planning System, PPS , *PPS , subsystem of MTS [7f] 2-37

41. -5c Mixed Integer Programming, 23450 , .subsystem of MTS [1b1] 2-37

41. -5d. MERIT Computer Network, MERIT ,, subsystem of MTS [15] 2-88

41. -5e, Plot Description System ,, *PL0TSYS , subsystem of MTS [10a] 2-88

41. -5f. Statistical Package for the Social Sciences , *SPSS ,, subsystem of MTS [10b] 2-88

41. -5g. Format, ,*F0RMAT, subsystem of Michigan Terminal System (MTS) [10c] 2-89

41. -5h. Linear Programming ,, 25230 , subsystem of MTS [1b1,7f] 2-89

41. -5i. Time Series Processor ,TSP , *TSP .subsystem of MTS [10b] 2-90

41, -5j. General Purpose Simulation System ,GPSS , *GPSS , subsystem of MTS [1b1,7f] 2-90

41.-6. Mathematical Programming System , MPS ,, subsystem of IBM OS [1b1,7f] 2-90

42. UNIVERSITY OF MINNESOTA 2-91

42.-1. Proposal and Award Information System [2] 2-91

43. UNIVERSITY OF MISSOURI 2-92

1 3 * —

"1 • Grant Retrieval System, GDRS [2e] 2-92

43.-2. General Assurance-Protection of Human Subjects, HUMEX [7c] 2-92

43.-3. Patent and Copyright,,, subsystem of Patent and Copyright Status Rprt [7e] 2-93

44. WASHINGTON UNIVERSITY 2-94

44.-1. Financial Information System, FIS [1,7b, 14] 2-94

44. -1a. Cost Sharing/Overhead Calculation System , CS/0 ,, subsystem of... [1c, 12] 2-95

44. -1b. Award Information Retrieval System , AIRS ,, subsystem of Financial ... [2b , 2f] 2-95

44.-2. W.U. Personnel System, WUPS [4g] 2-95

45. PRINCETON UNIVERSITY 2-96

45.-1. Administrative Digest System, 0RADS 1 [2b,2f,7] 2-96

46.1 RUTGERS UNIVERSITY -THE STATE UNIVERSITY OF NEW JERSEY 2-97

46.2 RUTGERS UNIV • RSITY -THE STATE UNIVERSITY OF NEW JERSEY 2-97

46.2-1. State Extension Management Information System, SEMIS [7] 2-97

46.2-2. Cooperative Research Information System, CRI3 [7] 2-97

47. COLUMBIA UNIVERSITY 2-98

48. CORNELL UNIVERSITY 2-99

48.-1. Grants and Contracts Administration, GCA [2] 2-99

49.1 NEW YORK UNIVERSITY 2-100

49.1-1. Certification of Time and Effort , .G0VTPGC1 through GOVTPGC4 , subs. ..[ 1a15] 2-100

49.1-2. Government Billing and Overhead , .GOVTPG VO/G VG /GVI/GVR , subs... [1a3,1c] 2-100

49.1-3. Sponsored Research Funding Report ,, GOVTPG VU /GOVTPG VV/ , subs .. . [1a12,2d] 2-101

49.1-4. Analysis of Government Accounts by Expense Code , .G0VTPG01 /G0VTPG0 . . . [2d] 2-101

49.1-5. Status of Grants and Contracts ,, GOVTPG V 1 through 6, subsystem of Acct(r[2d] 2-101

49.2 NEW YORK UNIVERSITY 2-102

49.2-1. Stores Inventory Control and Ordering System, SICOS, CGS001 [6a, 6c] 2-102

49.2-2. General Accounting System,G AS .GAC019 [1] 2-102

49.2-3. Payroll, .CPR004 [1a13] 2-103

2-ix
DIRECTORY TABLE OF CONTENTS

49.2-4. Periodic Budgeting System, PBS , CAD001 [1b] . 2-

49.2-5. Time and Effort Reporting ,, CAD9 1 7 , subsystem of Fiscal Reporting/ ...[ 1a1 5] 2-

49.2-6. Capital Equipment Inventory , ,CCE00 1 [5a] 2-

49.2-7. Preventive Maintenance Inspection System, PMI ,CPM001 [5b] 2-

49.2-8, Communications Expense Reporting System, CERS ,CC0002 [1a11,5c] 2-

49.2-9. Affirmative Action System, , CPS005 [4d] 2-

50. ROCKEFELLER UNIVERSITY 2-

50.-1 . Budgeting [1b] 2-

50.-2. Space Inventory [3a] 2-

50.-3. Financial Accounting System, FAS [1a] 2-

50. -3a. Equipment Inventory, FAS ,, subsystem of Financial Accounting System [5a] 2-

50. -3b. Press Subscription Fulfillment, subsystem of Financial ... [7g] 2-

50. -3c. Vendor Analysis, FAS ,, subsystem of Financial Accounting System (FAS) [6e] 2-

51.1 STATE UNIVERSITY OF NEW YORK {SUNY) 2-

51 .1— la. Personnel Data System, PDS ,, subsystem of Sponsored Funds ... [4] 2-'

51 . 1— 1b. Payroll System, P/R ,, subsystem of Sponsored Fund Administration. ..[ 1a1 3] 2-'

51 . 1— 1c. Vendor Encumbrance and Payment System ,,, subsystem of Sponsored ...[6] 2-

51-1 — Id. Grants Information System, G IS ,, subsystem of Sponsored Funds ... [2] 2-

51-1— 1e. Equipment Inventory System, EIM, .subsystem of Sponsored Fund ... [5a] 2-

51 . 1 — If*. Supporting Systems ,,, subsystem of Sponsored Fund Administration ... [2h] 2-

51.1-2. Faculty Interest Profile System, FIPS [4c] 2-

51.1-3. Accounting Information System, AIS [1] 2-

51.2 STATE UNIVERSITY OF NEW YORK (SUNY), BUFFALO 2-

51.3 STATE UNIVERSITY OF NEW YORK (SUNY), STONY BROOK 2-

51.4 STATE UNIVERSITY OF NEW YORK (SUNY), STONY BROOK 2-

52. UNIVERSITY OF ROCHESTER 2-

52.-1. Research Administration System [2b, 2f] 2-

53. NORTH CAROLINA STATE UNIVERSITY, RALEIGH 2-

53--1. Research Grants Summary , ,J-963 1 [2b, 2f] 2-

53--2. General Accounting and Expenditure Reporting, , J — 9 5 1 [1a,1a11] 2-

54. UNIVERSITY OF NORTH CAROLINA, CHAPEL HILL 2-

54.-1. Research Administration System,, RA [2b] 2-

55. OHIO STATE UNIVERSITY 2-

55.-1. Faculty Interest Profile System, FIPS [4a, 4c] 2-

55.-2. Proposal and Award Information Retrieval System, PAIRS [2f] 2-

55.-3- Fiscal Administration System [1] 2-

55. -4a. Payroll Distribution System ,,, subsystem of Financial... [ 1a8 , 1a1 3 , 1 al 5] 2-

55- -4b. Cash Disbursement System ,,, subsystem of Financial Administrative... [1a4] 2-

55.-5. Property Administrative System [5a, 5c] 2-

55.-6. 0SURF Data Inquiry System [13] 2-

56. UNIVERSITY OF CINCINNATI 2-

56 . -1a. Application and Awards Sub-System, AAS ,, subsystem of Grant... [1a, 1b, 2, 12] 2-

56. -1b. Accounting Cvcle Sub-System II ,,, subsystem of Grants... [ 1a8 , 1a1 1

,

1c1 , 2a] 2-

56. -1c. Commitment & Effort Reporting Sub-System III,,, sub... [ 1a , 1 a8 , 1 a1 1, 1 c 1

, 2a] 2-

56. -1d. Overhead Sub-System IV ,,, subsystem of Grants & Contracts... £ 1a8 , 1 a1 1 ,2a] 2-

56. -1e. Expenditure Reporting Sub-System V , , , subsystem of Grants and... [ 1 c 1

]

2-

57. UNIVERSITY OF DAYTON 2-

58.1 OKLAHOMA STATE UNIVERSITY MAIN CAMPUS 2-

58.2 OKLAHOMA STATE UNIVERSITY MAIN CAMPUS 2-

58.2-1. 0SU Federal Support Information Retrieval System, Grants [2] 2-

58.2-2. Research Information Center Search System, RIC [9] 2-

58.2-3. Administrative Accounting System [1] 2-

59. OREGON STATE UNIVERSITY 2-

59.-1. Academic Personnel System, UPDATE [4] 2-

59.-2. Library Acquisitions, L0LITA [9b] 2-

59.-3. Financial Management System, FMS [1] 2-

59.-4. Soace Inventory [3a, 3d] 2-

59.-5. Student Financial Aid.SFA [11a] 2-

60. UNIVERSITY OF OREGON MAIN CAMPUS 2-

60.-1. Financial Management System, FMS [1] 2-

60.-2. Physical Plant Processing ,, OP [3,5] 2-

60.-3. University Print ing, ,0U [7g] 2-

60.-4. Science Shop,, OS [ 1 a 3 , 1 a 1 1

]

2-

60.-5. University Chemistrv Store Inventory and Billing, CHEMST0R ,'OC [1a3,6a] 2-

61. THE PENNSYLVANIA STATE UNIVERSITY 2-

61.-1. Budget Renort, BUD.; ,, subsystem of Coursewriter II [1b] 2-

62. UNIVERSITY OF PENNSYLVANIA 2-

62.-1. Research Administration System, RA3 [1b1,2,5a] 2-

2-x
DIRECTORY TABLE OF CONTENTS

62.-2. Financial Information System, Acctg. Sys. [1] 2-130

63. BROWN UNIVERSITY 2-131

63.-1* Research Salaries , .PR250-PR299 [1a4] 2-132

63.-2. Time and Effort , ,T&E0 1 0-T&E050 [1a15] 2-132

63.-3. Payroll, ,P020 1 0-P02195 , subsystem of Salary/Weekly Payroll [ 1 a1 3] 2-132

63.-4. Equipment Inventory , ,EI01 0-EI060 [5a] 2-132

63.-5. Financial Accounting System, FAS, FAS followed by 5-Character Program ID[ 1 ] 2-133

63.-6. Accounts Payable, ,AP005-AP035 [1a2] 2-133

63.-7. Engineering Credit Cards , ,ENG90-SNG95 [1a12] 2-133

64.1 VAMDER8ILT UNIVERSITY 2-1 34

64.1-1. Data Management System, EDMS [8b] 2-135

64.2 VAHDERBILT UNIVERSITY 2-135

65. BAYLOR COLLEGE OF MEDICINE 2-136

65.-1. General Accounting, GA [1]- 2-136

65. -1a. Payroll, PR , .subsystem of General Accounting (G A ) [1a13l 2-137

65. -1b. Vivarium (Animal House), VI ,, subsystem of General Accounting (GA)[1a3,7a] 2-137

65. -1c Maintenance (Work Orders), MA, subsystem of General Accounting [1a3,3b] 2-137

66. WILLIAM MARSH RICE UNIVERSITY 2-138

66.-1. RCH Program Series [1b2,1c,2d] 2-138

67.1 TEXAS A&M UNIVERSITY 2-139

67.1-1a. Accounting System, Accounting ,, subsystem of Fiscal [1a] 2-139

67 » 1 — 1 b . Property Inventory System, Property ,, subsystem of Fiscal [5a] 2-139

67.1-2. Space Inventory System, SIS [3a] 2-140

67.1-3. Acquisitions System, LBASYS [9b] 2-140

67.1-4. Library Circulation Control, LIBCIHC [9a] 2-140

67.1-5. Library Serials Record Control, LIBSER. [9b] 2-141

67.2 TEXAS A&M UNIVERSITY • 2-141

68. UNIVERSITY OF TEXAS, AUSTIN 2-142

68.-1. Research Management System, Univ. of Texas at Austin [2] 2-142

69. THE UNIVERSITY OF TEXAS SYSTEM CANCER CENTER 2-143

69.-1. Research Medical Library Maintenance and Lists, RML, P36302/P86303 • • • [9b] 2-143

69.-2. Payroll, Personnel and Budget, Payroll [1a13,1b,4] 2-143

69.-3- General Accounting, G/A [1a, 2d] 2-143

69.-4. Central Stores ,,, subsystem of Stores [6a] 2-144

70. UNIVERSITY OF UTAH

' 2-144

71. UNIVERSITY OF VERMONT AND STATE AGRICULTURE COLLEGE 2-145

71.-1. Payroll,, PY [1a13] 2-145

71.-2. University of Vermont Accounting System, I/A, AC [1,12] 2-145

71.-3. Accounts Payable, , AP [1a2] 2-146

71.-4. Equipment Inventory ,, PC [5a] 2-146

71.-5. Space Inventory ,, FC [3a, 3d] 2-146

71.-6. Grants Information System [1,2,3,7,12] 2-147

72. UNIVERSITY OF VIRGINIA 2-148

72.-1. Research Accounting System [1b] 2-148

73. VIRGINIA COMMONWEALTH UNIVERSITY 2-149

73.-1- Payroll Processing ,, M23 1 Series [ 1 a 1 3

]

2-149

73.-2. Local and Special Funds Accounts Payable , ,M24 1 Series [1a2,2a] 2-149

73.-3. Local and Special Funds Expenditure Transaction Registers ,...[ 1 a 1 2 , 2a , 1 b2 ] 2-150

73.-4. Local and Special Funds Check Reconciliation ,, M24 1 Series [1a6] 2-150

73.-5. Local and Special Funds Expenditure Accounting, , M2470 Series [1a2,2a] 2-150

73.-6. Local and Special Funds Receipts, Disbursements, Balances, M2... [1a12,2a] 2-151

73.-7. Local and SDecial Funds Revenue Accounting,, M2470 Series [1a12,2a] 2-151

73.-8. HEW Grant Accounting ,, M2470 Series [2a] 2-151

73.-9. Faculty Appropriation Budgeting, FABS, BT Series, subsystem of... [1b] 2-151

73.-10. Space Inventory , ,3210 Series [3a] 2-152

73--11. Library Circulation ,, 42 1 Series [9a] 2-152

74. UNIVERSITY OF WASHINGTON 2-153

74. -1. Grant and Contract Proposal/Award Information System [2] 2-153

75. UNIVERSITY OF WISCONSIN, MADISON 2-154

75.-1. Extramural Support Information System ,ESIS , [ 2

]

2-154

75. -1a. Extramural Support Data Base-Generalized Retrieval ,,, subsystem of... [2d] 2-154

75.-2. Encumbrance Terminal Input System, ETIS ,, subsystem of Accounting... [1a10] 2-154

75.-3- Disbursing Processing Information System, DPIS [1a4] 2-155

75.-4. Purchase Order Processing, P0CR [6c] 2-155

75.-5. Indirect Cost Studies [1c, 14] 2-155

2-xi

1. UNIVERSITY OF ALABAMA, BIRMINGHAM

University of Alabama, Birmingham (FICE 001052)

(small, state, single institution)

University Station

Birmingham, Alabama 3529*4

ADMINISTRATIVE INFORMATION

Reporting Unit

Coordinator of Research Grants, University Station, Birmingham, Ala. 3529*4; centralized with administrative structure of institution; for further information

call Dr. Robert P. Glaze, Ph.D., Coordinator of Research Grants, 205/93*4-4346.

Administration Parameters for Contracts and Grants (FY74)

350 contracts and grants for r & d, training, health services, construction in the

amount of o39.5M (funded) from 95 federal agencies; 397 FTE professional staff,

203 FTE technicians; fields of research include all[1].

Computer Usage Profile

IBM 370/158, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all hut time and effort reporting; equipmentinventory; procurement-all; space-inventory, utilization; personnel managementcurrent activities; computer center accounting; WILL BE AUTOMATING: time and

effort reporting; planning and budgeting-all; equipment-maintenance; space maintenance; library-technical services; proposal preparat ion(RB) , Droposal and agency

monitoring (RB);cost sharing-agreements(RB) ; program management-cost control, man

loading, forecasting; all (GB) except where noted; has automated research administration functions for non-Federally sponsored research.

SOFTWARE PACKAGE SUMMARY -1

1. Payroll, PAYPERS

Description

produces payroll and related reports for bi-weekly, monthly and fellowship

employees; will have IMS/Database; also used for non-Federally sponsored research.

Reports Generated

standard payroll reports, i.e., labor distribution, payroll register deductions

and related regulatory reporting.

Other Traits

processing mode is batch; data base is partially integrated with index-sequential

access; uses ANS COBOL(S), Assembler (S) , Easytrieve(S) ; security protection in

transmission, terminal, data.

Resources Used

IBM 370/158, 0S/VS2(S) operating system; tapes: 3 drives, 9 tracks, 1600 bpi;

discs: 60 cyl.; 1/0 devices: card reader, printer, CRT, card punch.

History of Package

developed in-house; implemented 6/66; last change 3/71.

Availability

all manuals limited available; for further information call Stanley J. Cloward,

Manager, Information Systems, 205/93*4-2450, Central Computing Facility, 123 Rust

Research Bldg.

SOFTWARE PACKAGE SUMMARY -2

2. Employee History

Description

maintains history of changes to personnel records during and after employment;

also used for non-Federally sponsored research.

Reports Generated

analytical reports of hiring, terminations, promotions, etc.

Other Traits

processing mode is batch; data base is partially integrated; uses ANS COBOL(S);

security protection in data.

Resources Used

same as package 1 except uses 2 tape drives, no CRT, no card punch.

History of Package

2-1
1. UNIVERSITY OF ALABAMA, BIRMINGHAM

developed in-house; implemented 4/75.

Availability

User and Programmer Manuals unavailable; Operator Manual limited available; for

further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -3

3. Faculty Records, PN Description

maintains record of degrees, appointments, appointment dates, etc.; also used for

non-Federally sponsored research.

Reports Generated

detail reports by school, division, tenure.

Other Traits

same as package 2 except security protection in record.

Resources Used

same as package 1 except uses 2 tape drives, no discs, no CRT.

History of Package

developed in-house; implemented 6/72.

Availability

User and Operator Manuals limited available; Programmer Manual unavailable; for

further information call same as package 1

.

SOFTWARE PACKAGE SUMMARY -4

4. Applicant Information System, U ABPAIS

Description

maintains employment applications; monthly statistical report may be produced at any time, may cover any time period specified; will have possible future integration into Personnel system as the initial source; also used for non-Federally

sponsored research.

Reports Generated

daily: exception listing—non-processable input data; monthly: statistical report

of activity covering specified time periods.

Other Traits

processing mode is interactive; data base is non-integrated with HISAM (primary)

and VSAM(secondary) access; uses ANS COBOL(S), 370 Assembler Subroutines(S) , PL/1

TSO Data Entry; security protection in record.

Resources Used

IBM 370/158, VS2(S) operating system; IMS(S) dbms; 300K bytes high speed storage;

tapes: 1 drive, 9 tracks, 1600 bpi; discs: 5 cyl. on 3330; I/O devices: card reader, printer, hard copy terminal.

History of Package

developed in-house; implemented 5/1/75.

Availability

User Manual available at no cost; for further information call J. K. Murdock,

Database Administrator, 205/934-2460, Central Computing Facility.

SOFTWARE PACKAGE SUMMARY -5

5. Purchasing Accounts Payable, POAP

Description

creates purchase orders online and prints purchase orders and microfiche, posts

invoices and receivers; also used for non-Federally sponsored research.

Reports Generated

purchase orders, budget entries.

Other Traits

processing mode is interactive; data base is partially integrated with sequential,

index-sequential, random access; uses ANS C0B0L(S), Assembler(S) ; security protection in transmission, terminal.

Resources Used

same as package 1 except uses 200 cy1 on disc.

History of Package

developed in-house; implemented 3/75.

2-2
1. UNIVERSITY OF ALABAMA, BIRMINGHAM

Availability

all manuals unavailable; for further information call same as package 1. Comments

greatest problems in hardware.

SOFTWARE PACKAGE SUMMARY -6

6. Accounts Payable ,PU /AP

Description

produces on a daily basis checks, voucher jackets, check registers and budget

entries; also used for non-Federally sponsored research.

Reports Generated

checks, voucher jackets, check registers, and budget entries.

Other Traits, Availability

same as package 5; also uses batch processing mode.

Resources Used

same as package 1 except uses 2 tape drives, 200 cyl on a 3330 disc, no CRT.

History of Package

developed in-house; implemented 3/75.

Comments

greatest problems in hardware.

SOFTWARE PACKAGE SUMMARY -7

7. History and Current Expenditure Analysis

Description

shows comparisons and projections of expenditures; also used for non-Federally

sponsored research.

Reports Generated

STAT I-monthly status of budget report.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses ANS COBOL (S).

Resources Used

same as package 6 except no card punch.

History of Package

developed in-house; implemented 5/75.

Availability

same as package 5.

SOFTWARE PACKAGE SUMMARY -8

8. Telephone Billing System, TBS, U. of Georgia Telephone Billing

Description

computerizes the distribution of telephone charges to the responsible fund and

accounts.

Reports Generated

(1)listing of the file in order by telephone number; (2)listing by account number;

(3)three error listings; (4)telephone bills; ( 5 )year-to-date billing report;

(6)report of department charges; (7)listing of special adjustments.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential, random access; uses COBOL V.4(S)

Resources Used

IBM 370/158, IBM 360/50, 0S(S) operating system; tapes: 2 drives, 9 tracks, 1600

bpi; discs: 25 cyl. on 3330; 1/0 devices: card reader, printer.

History of Package

developed out-of-house at U. of Georgia, Athens; also used on IBM 360/50 with OS;

also used by University of Georgia, Athens, and Georgia Southern Bell; implemented

4/75; last change 5/75.

Availability

for further information call Ralph E. Gentry, Manager, 404/542-4296, Office of

Computing Activities, Business Services Building, Athens, Georgia 30602.

2-3
I. UNIVERSITY OF ALABAMA, BIRMINGHAM

SOFTWARE PACKAGE SUMMARY -9

9. Budget Report

Description

maintains the University books and produces all management reports; also used for

non-Federally sponsored research.

Reports Generated

departmental budget statement, financial report.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential, random access; uses ANS COBOL(S).

Resources Used

same as package 1 except uses 200 cyl. on disc, no CRT.

History of Package

developed in-house; implemented 9/64; last change 9/74.

Availability

all manuals unavailable; for further information call same as package 1. Comments

Greatest problems are hardware and human.

SOFTWARE PACKAGE SUMMARY-10

10. Computerized Planning Model and High Level Planning Language, P3G2 OS/VS, subsystem of PSG2

Description

assists in modeling financial systems; has modification for external transfer of

data to and from disc storage; will be adding extended forecasting algorithms.

Reports Generated

enrollment projection reports; budget projections and expenses of five-year

period

.

Other Traits

processing mode is batch; data base is integrated with index-sequential, random

access; uses FORTRAN IV(S); security protection in operating system and card

storage of sensitive data.

Resources Used

same as package 1 except uses 1 tape drive, no card punch, no CRT, no disc.

History of Package

developed out-of-house at IBM; translated to PL/1(S); used by 200 licensees for

PSG2 in country; implemented 2/74; last change 4/75.

Availability

for further information call Gary Little, Financial Analyst, 205/934-3295, Div. of

Special Studies, U. of Ala., Birmingham.

Comments

Greatest problems are human; program enhanced with addition of external file transfer capabilities.

SOFTWARE PACKAGE SUMMARY-11

II. University Hospital Accounts Receivable , AR Description

establishes and maintains current balances of University Hospital patient

accounts; will be adding magnetic tape billing to third party sponsors; also used

for non-Federally sponsored research.

Reports Generated

reports daily adjustments to patient accounts.

Other Traits

same as package 9 plus security protection in operating system.

Resources Used

same as package 1 except uses 250 cyl. on disc, no CRT.

History of Package

developed in-house; implemented 3/75; last change 5/75.

Availability

same as package 5. Comments

2-4
1. UNIVERSITY OF ALABAMA, BIRMINGHAM

greatest problems with hardware and software.

SOFTWARE PACKAGE SUMMARY -12

12. Medical Center Inventory, MI Description

gives a ready inventory of Medical Center equipment; has property number and building number sequence; handles specific building when doing inventory; also used

for non-federally sponsored research.

Reports Generated

printout by building, property number, ownership, division or division and department, unknown location or lost items, year of purchase, value of items.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses COBOL(S), Easytrieve( S )

; security protection in data.

Resources Used

same as package 1 except uses 2 tape drives, no discs, no CRT.

History of Package

developed in-house; implemented 6/72.

Availability

User and Programmer Manuals unavailable; Operator Manual limited available; for

further information call same as package 1.

SOFTWARE PACKAGE SUMMARY-13

13- MIT Space Inventory System, INSITE,, subsystem of International Civil Enginering

System (ICES)

Description

provides for inventory and analysis of physical facilities used by the university;

will be adding cost allocation analysis module; also used for non-Federally sponsored research.

Reports Generated

room assignment and allocations of different type rooms, space utilization.

Other Traits

processing mode is batch; data base is special format with sequential, random

access; uses ICETRAN (a FORTRAN IV E level derivative) (M); security protection in

operating system, system provides its own saves. Resources Used

IBM 370/158, 0S/VS2 r.1.7 operating system; OS/VS access methods (S) for dbms; 7M

bytes high speed storage; tapes: 1 drive, 9 tracks, 1600 bpi; discs: 7M bytes; I/O

devices: card reader, printer, card punch.

History of Package

developed out-of- louse at MIT, Cambridge, Mass.; also used by MIT, Cambridge,

Mass., Brown University, Providence, RI., Rush-St . Luke's Presbyterian Medical

Center, Chicago, 111., implemented 2/75.

Availability

all manuals available; for further information call Ms. Kreon Cryos , Director,

Facilities Management, Office Facilities Management , MIT, 77 Mass. Ave; Cambridge,

Mass

.

Comments

greatest problems in software-If errors are made data base is destroyed and must

be reloaded

.

SOFTWARE PACKAGE SUMMARY-14

14. UCLA Biomedical Library On-Line Control System for Serials

Description

supports four central functions of serials processing: reference, check-in,

claims, and bindery.

Reports Generated

Lists: map type (compact dumps of records or portions of records), reference

(formatted lists showing various fields ordinarily used by patrons), daily

receipts (lists of check-in transactions at the terminal), bindery (pickup lists

2-5
1. UNIVERSITY OF ALABAMA, BIRMINGHAM

and packing lists); Forms: claim letters, subscription orders and reorder letters,

bindery slips.

Other Traits

processing mode is interactive; data base uses sequential access; uses PL/1

Optimizer (S)

.

Resources Used

IBM 370/158, 0S/VS2 r.1.7(S) operating system; discs: 150 cyl on 3330; I/O

devices: printer, CRT.

History of Package

developed out-of-house at Health Sciences Computing Facility, UCLA; also used on IBM 360/91 with TORTOS; currently being implemented.

Availability

for further information contact James Fayollat, Head, Systems Division, Biomedical

Library, Center for Health Sciences, Los Angeles, Ca . 90024.

SOFTWARE PACKAGE SUMMARY-15

15. Central Computing Facility (CCF) Accounting

Description

provides automated accounting for CCF services and computer usage; system currently being redefined and will be completely rewritten; also used for non-Federally

sponsored research.

Reports Generated

user bills, numerous administrative accounting reports for both CCF and users. Other Traits

processing mode is batch; data base has sequential, index-sequential access; uses COBOL(S), BAL(S); security protection in data.

Resources Used

IBM 370/158, VS 1.7(S) operating system; tapes: 1 drive, 1600 bpi; discs: 100

cyl; 1/0 devices: card reader, printer, card punch.

History of Package

developed in-house; implemented 1/71; last change 2/75.

Availability

all manuals unavailable; for further information call J. William Mullen, Manager,

Systems Programming, 205/934-2450, Central Computing Facility.

Comments

greatest problems in software; system grew from small deck of cards to a complex

multi-purpose package; never had a master plan or design; system is being redesigned for better performance and flexibility.

SOFTWARE PACKAGE SUMMARY-16

16. Easytrieve

Description

generalized report generator package; also used for non-Federally sponsored

research.

Reports Generated

optional with user. Other Traits

processing mode is batch; data base is non-integrated.

Resources Used

IBM 370/158, 0S/VS2(3) operating system; tapes: optional with usage; discs 16 tracks; 1/0 devices: card reader, printer, card punch.

History of Package

developed commercially by Pansophic Systems, Inc , Oak Brook, 111.; implemented

7/74; last change 1/75.

Availability

for further information call same as package 1

.

2-6
2. UNIVERSITY OF ALASKA

University of Alaska (FICE 008005)

(medium, state, multicampus institution)

Fairbanks, Alaska 99701

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Institutional Studies and Physical Facilities Development, U. of Alaska; centralized with administrative structure of institution; for- further information call Max M. Hullinger, Vice President of Finance and Comptroller,

907/479-771

1

Administration Parameters for Contracts and Grants (FY74)

770 contracts and grants for r & d, health services, training for the amount

$18. 6M (expended in 73-74) from 20 Federal agencies; fields of research include

business, engineering, environmental science, life sciences, physical sciences,

psychology, social sciences.

Computer Usage Profile

IBM 360/40

Functions Administered [2]

HAS AUTOMATED: financial accounting-all; planning and budgeting-all; indirect cost

rate/fringe benefit rate-expenditure and budget analysis(75) ; equipment-inventory

;

procurement-all; space-all; 'WILL BE AUTOMATING: indirect cost rate/fringe benefit

rate-preparation of proposal(RB) ; personnel management-all ( 76 )

; library supportcirculation services; grant/contract information system(76)-proposal and agency

monitoring(RB) , multicampus proposal/award communication network (RB); cost

sharing(76)-all (RB) ; program management (76)-cost control, man loading, forecasting, scheduling; internal audit(76); all (GB) except where noted.

Comments

The administrative systems of the University are in the process of being replaced,

virtually across the board. Life expectancy of existing systems is less than

twelve months. New systems will be run on a Honeywell H-66/20. It is planned to use a remote batch processing approach for administrative processing on the new

hardware. Research management/control systems will continue to be integrated with

general University administrative systems. Software will be obtained from commercial software vendors, yet to be selected.

2-7
3. UNIVERSITY OF ARIZONA

University of Arizona (FICE 001083)

(large, state, single institution)

Tucson, Arizona 85721

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of the Vice President for Research, 603 Administration Building, U. of

Arizona; decentralized from but within administrative structure of institution;

for further information call A. Richard Kassander, Vice President for Research,

602/884-351 1

.

Administration Parameters for Contracts and Grants (FY74)

2000 contracts and grants for r&d, health services, training for the amount $19. 3M

(funded) from 16 Federal agencies; 400 FTE professional staff, 150 FTE technicians; fields of research include all[1].

Computer Usage Profile

CDC 6400, on-grounds, shared intrainstitutional

.

Functions Administered

HAS AUTOMATED: planning and budgeting(G3)-forecasting; indirect cost rate(GB)-

budget analysis, forecasting techniques; space(GB)-utilization/allocation ; personnel management-current activities, capabilities; grant /contract information

system-proposal and agency monitoring, proposal/award communication network;

reporting-monthly program reports, annual report of gifts/grants received; WILL BE AUTOMATING: personnel management-interests; all (RB) except where noted; HAS NOT

AUTOMATED: grant/contract information system-proposal preparation, sponsoring

agency liaison; has automated research administration functions for non-Federally

sponsored research.

Comments

no major problems but did not anticipate the demand for the information in the

system; many suggestions for additional data that could be included with program

changes; plan to make these changes in the near future.

SOFTWARE PACKAGE SUMMARY -1

1. Proposal/Award Information System, PAIS

Description

a grant/contract information system-proposal monitoring, communication network,

personnel activities and capabilities; has a normal weekly update cycle with selective reporting on demand; will be adding on-line access, investigator

interest/capability profile.

Reports Generated

monthly and annual report of gifts and grants by college, department, principal

investigator; sponsors of research projects; various information relating to proposals.

Other Traits

processing mode is batch; data base is non-integrated with random access; uses COBOL v.3(S); security protection in record, operating system.

Resources Used

CDC 6400, SCOPE (S) operating system; 103K octal words high speed storage; tapes:

2 drives, 7 tracks, 800 bpi; discs: 30M characters; 1/0 devices: card reader,

printer.

History of Package

developed in-house; implemented 5/73; last change 12/74.

Availability

software package and User Manual are available, Programmer Manual is unavailable,

Operator Manual is limited available; for further information call Charles H. Peyton, Assistant Vice President For Research, 602/884-3511.

Comments

problems minimal; programs thoroughly debugged ;' input data very accurate; hardware

and software relatively error free.

2-8
4. UNIVERSITY OF CALIFORNIA

University of California (FICE 001 31 1

)

(large, state, multicampus system)

Berkeley, California 94720

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of the President, Vice President—Administration , University of California

Central Office, Berkeley, California 94720; centralized with administrative structure of Central Office; for further information call Richard D. Wolfe, Mgr.

,

Contracts and Grants & Service Programs, 415/642-2885.

Administration Parameters for Contracts and Grants (FY74)

4874 contracts and grants • (73-74) for r&d, health services, training for the

amount $281. 6M (funded) from 500+ Federal agencies; 6891 FTE professional staff;

fields of research include all [1] plus health sciences.

Computer Usage Profile

IBM 360/65, on-grounds, intrainstitutional ; IBM 360/40, on-grounds, intrainstitutional; IBM 36O/3O, on-grounds, intrainstitutional.

Functions Administered [2]

HAS AUTOMATED: financial accounting, payroll; indirect cost rate/fringe benefit

rate-expenditure and budget analysis; equipment and specialized research

facilities-inventory, utilization/allocation; procurement-all; space-inventory,

utilization/allocation; library support; grant/contract information system-multicampus proposal and award reporting; program management-cost control; internal

audit; WILL BE AUTOMATING: equipment and specialized research facilities-maintenance; HAS NOT AUTOMATED: equipment and specialized research facilities-projection,

security; space-maintenance.

Comments

System not totally comprehensive, nor are all campuses equally participant.

Computers are approaching work overload. Software needs redesign to provide more complete services.

In general the research administration functions of the University of California

have been delegated to our nine campuses and four major laboratories for proposal

and award activities under $1 million in direct costs per year. Centrally, the

Office of the President of the University establishes policy and procedures for

the management and administration of sponsored research and maintains a computerized reporting system of proposals and awards for extramural research, public

service and training for University-wide use. Four of our campuses have initiated

and are maintaining separate EDP systems to meet the needs of their local research

management requirements

.

SOFTWARE PACKAGE SUMMARY -1

1. Contracts and Grants Reporting System, C&G, CGX

Description

used for planning and budgeting-expenditure and budget analysis, forecasting;

proposal and agency monitoring; also used for non-Federally sponsored research.

Reports Generated

lists and indexes of awards and proposals.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses PL/1-F(S); security protection in data and record.

Resources Used

IBM 360/55, OS/36O (S) operating system; 280K bytes high speed storage; tapes: 2 drives, 7 tracks, 800 bpi; discs: 280K bytes; 1/0 devices: card reader, printer.

History of Package

developed in-house; implemented 7/67; last change 3/75.

Availability

User and Operator Manuals available; for further information call Fred J. Lundberg, Director , Information Systems Division (I3D), 415/642-5605, Vice Pres.

of Administration/ISD, U. of Calif.

Comments

This is part of a university wide C&G system serving all of the U. of Calif.

campuses

.

2-9
5. UNIVERSITY OF CALIFORNIA, BERKELEY

University of California, Berkeley (FICE 001312)

(large, state, member of multicampus system)

Berkeley, California 94720

ADMINISTRATIVE INFORMATION

Reporting Unit

Campus Research Office, M11 Wheeler Hall; decentralized from but within administrative structure of institution; for further information call August G. Manza,

Manager, Campus Research Office, 415/542-0120.

Administration Parameters for Contracts and Grants (FY74)

742 contracts and grants for r&d , public service, training for the amount $44. 7M

(expended) from 98 Federal agencies; 1042.0 FTE professional staff, 205.0 FTE

technicians; fields of research include all[1] plus humanities and law.

Computer Usage Profile

CDC 6400, on-grounds.

Functions Administered

HAS AUTOMATED: grant/contract information system-reporting on currently active

projects; HAS NOT AUTOMATED: grant/contract information system-proposal review and

approval, contract/grant negotiation and approval, proposal monitoring, sponsoring

agency liaison; all (RB)»

Comments

reports late due to delays in data entry; introducing visual display terminal to speed input and eliminate such delays.

SOFTWARE PACKAGE SUMMARY -1

1. Listing of Active Projects

Description

keeps record of all the grants/contracts on the Berkeley campus; reports can be

subsetted on grants/contracts that deal with human subjects, toxic materials,

radiation and animals; plan to have on-line editing; also used for non-Federally

sponsored research.

Reports Generated

listing by PI, by College, by Agency.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses Fortran(S); security protection in data, operating system.

Resources Used

CDC 6400, SCOPE(M) operating system; 65K words(60bit) high speed storage; tapes: 5 drives, 7 tracks, 200/556/800 bpi ; discs: 56M bytes on 8 units; 1/0 devices:

card reader, printer.

History of Package

developed in-house; implemented 1/73; last change 3/75.

Availability

User Manual is limited available, Programmer and Operator Manuals are unavailable;

for further information call Ken Hebert, Director, Computer Center, 415/642-2521,

249 Evans Hall, U . of Ca ., Berkeley.

Comments

greatest problems with getting information into the computer and updating it.

2-10
6.. UNIVERSITY OF CALIFORNIA, DAVIS

University of California, Davis (FICE 001313)

(medium, state, member of multicampus system)

Davis, California 95616

ADMINISTRATIVE INFORMATION

Reporting Unit

Research Development Office, 275 MRAK Hall; centralized with administrative structure of institution; for further information call Arthur C. Lowe, Administrative

Analyst, 916/752-2075.

Administration Parameters for Contracts and Grants (FYJH)

337 contracts and grants for r&-d, training for the amount $23. 6M (funded) from 15 Federal agencies; fields of research include all[1] but business and computer

sciences

.

Computer Usage Profile

IBM 360/55, off-grounds, shared, interinstitutional ; Burroughs B6700, on-grounds,

shared, intrainstitutional

.

Functions Administered

HAS AUTOMATED: financial accounting-all (GB) ; financial planning and budgeting-all;

indirect cost rate/fringe benefit rate-all(GB) ; faculty-current activities, capabilities, interests (own system); contract and grant proposal and agency monitoring; WILL BE AUTOMATING (own systems): indirect cost rate/fringe benefit

rate-all; contract and grant information system-proposal preparation, proposal and

agency monitoring, human subject coordination; cost sharing-agreements ; HAS NOT

AUTOMATED: sponsoring agency liaison; all (RB) except where noted.

Comments

Due to one system ( C&G ) being centralized for U. of Ca. system, updating of data

base and requesting of special reports entails long delays. Consideration is

being given to implementing a local EDP system to overcome above problem. A separate EDP system exists containing faculty research interests which can be

interactively searched and used for disseminating funding information.

SOFTWARE PACKAGE SUMMARY -1

1. Faculty Research Interests Profile System, FRIPS

Description

maintains information on researchers' current interests, activities and capabilities so as to improve the dissemination of funding information; plan to have proposal and award monitoring, keyword searches, inclusion of abstracts of research;

also used for non-Federally sponsored research.

Reports Generated

lists data on faculty as a function of research interests or professional identification . Other Traits

processing mode is interactive; data base is non-integrated with index-sequential

and inverted index file access; uses B6700 Extended ALGOL(S) and B6700 COBOL(S).

Resources Used

Burroughs B6700, Master Control Program MK II.5(M) operating system; 60K bytes

high speed storage; discs: 800K bytes; I/O devices: printer, CRT, teletype.

History of Package

developed in-house; implemented 3/75.

Availability

all manuals unavailable; for further information call A. Rollins, Senior Programmer, 916/752-0235, Computer Center.

Comments

Present codes for research specialty areas need expansion to include more areas.

Also, a hierarchical subject retrieval method is required.

SO FT W ARE P A C K AG E SU MMAR i - 2

2. Contracts and Grants Reporting System, C&G, CGX sane package as package 1 under University of California except implemented 12/67.

2-11
7. UNIVERSITY OF CALIFORNIA, LOS ANGELES

University of California, Los Angeles (FICE 001315)

(large, state, member of institutional system)

405 Hilgard Ave.

Los Angeles, California 90024

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Contract and Grant Administration, Rm. 3109 Murphy Hall; centralized

with administrative structure of institution; for further information call Dr. Terence A. Feurerborn, Director, 213/325-4031.

Administration Parameters for Contracts and Grants (FY74)

2000 contracts and grants for r&d , health services, training for the amount $95. 0M

(funded) from 90 Federal agencies; fields of research include all [1].

Computer Usage Profile

IBM 360/91, on-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all; equipment and specialized research

facilities-inventory; procurement-all; space-inventory, utilization/allocation;

library support-all; grant/contract information system (RB)-proposal and agency

monitoring, multi-campus proposal/award communications network; program

management-cost control; internal audit; all (GB) except where noted.

SOFTWARE PACKAGE 3UMMARY-1

1, Office of Contract and Grant EDP System, OCGA-EDP System

Description

Contract/Grant Information System: To maintain a contract/grant data base which

provides proposal and award information in the areas of awarding agencies, principal investigators, schools and departments; plan to include: total % time by P.I.;

» proposals awarded by P.I., department, school, and agency; awards outstanding by

subject; P.I. by agency; notice of reports due to agency (technical, financial,

equipment, etc.); financial reports; also used for non-Federally sponsored

research

.

Reports Generated

proposals submitted (department within school); awards received (department within

school); proposals submitted (by agency); awards received (by agency); proposals

submitted (P.I. within department/school); proposal/award (summary activity);

principal investigator (proposals submitted/awards received).

Other Traits

processing mode is batch; data base is non-integrated with sequential and

index-sequential access; uses PL-1(S); security protection in terminal (used for

data input only), operating system.

Resources Used

IBM 360/91, 0S/MVT(M) operating system; S00K bytes high speed storage; tapes: 1 drive, 9 tracks, 1600 bpi;discs: 2 IBM 2314's; 1/0 devices: card reader, printer, card punch.

History of Package

developed in-house as a modified and expanded version of U . of Calif., Santa

Barbara system; also used on IBM 360/55 with OS at UC Santa Barbara; also used on IBM 360/50 with OS at UC Riverside; implemented 2/73; last change 5/75.

Availability

all manuals under development; for further information call Dr. Terence A. Feuerborn, Director, Office of Contract and Grant Administration, 213/325-4031.

2-12
8. UNIVERSITY OF CALIFORNIA, SAN DIEGO

University of California, San Diego (FICE 001317!

(small,' state, member of multicampus system)

P.O. Box 109 La Jolla, California 92037

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Contract an lized from but withi

mation call Harry

714/452-3330.

Administration Parameters

1088 contracts and gr (expended) from 30 F cians; fields of rese linguistics

.

Computer Usage Profile

Burroughs 6700, on-gr

Functions Administered

HAS AUTOMATED: con communication networ

extramural funds, a materiel managementoperating budget (o

Research (own system)

Cal . wide systems

administration-propos

financial management

AUTOMATED: materiel m Comments

Greatest problems a systems

.

d Grant Administration, U. of Calif., San Die

n administrative structure of institution; for

A. Moore, Manager, Contract and Grant A

for Contracts and Grants (FY74)

ants for r&d , health services, training for the

ederal agencies; 580 FTE professional staff, 10 arch include all[1] except business, plus music

ounds, shared, intrainstitut ional

.

tract and grant administration-multicampus

k; financial accounting-payroll, disbursemen

ccounts receivable ( own system), travel advance

purchasing, storehouse, property; planning

v/n system), space management; Office of Gradua

, departmental recharges (own system) ; all the

except where noted; WILL BE AUTOMATING : cont

als, awards, security; financial accountin

; personnel-FTE allocation, affirmative act

anagement-subcontracts ; all programs (B).

go; decentrafurther infordministration

,

amount $49. 5M

29 FTE techni-

, visual arts,

proposal/ award

ts , general

,

( own system)

;

-comprehensive

te Studies and

above are U .of

ract and grant

g-departmental

ion; HAS NOT

re human, and concern control and operational coordination of

SOFTWARE PACKAGE SUMMARY -1 Central Cashiering System

Description

does magnetic tape data collection, transaction handling and editing, cashier

balancing, and collection reporting; inputs to UC General Ledger via magnetic

tape; also used for non-Federally sponsored research.

Reports Generated

1) cash collections by cashier and overall; 2) month-end cash collections by

cashier, by day, and monthly overall.

Other Traits

processing mode is batch; data base is integrated with index-sequential access;

uses COBOL-68 Extended(S); security protection in data and operating system.

Resources Used

Burroughs 6700, Master Control Program( ilCP ) (S) operating system; 30K bytes high

speed storage; tapes: 1 drive, 9 tracks, 800 bpi; discs: 20K bytes; I/O devices:

card reader.

History of Package

developed in-house; implemented 10/72; last change 4/75.

Availability

all manuals available; for further information call Dennis Mullien, Manager,

Admin. Data Systems, 714/452-4068, UCSD Computer Center (C-010)

Comments

This recording system revolves around the use of the SIN3ER/FRIDEH POS 902

cashiering terminal/registers and associated data collection device (magnetic

tape )

.

SOFTWARE PACKAGE SUMMARY -2

2. General University Accounts Receivable System, GUARD

2-13
8. UNIVERSITY OF CALIFORNIA, SAN DIEGO

Description

does consolidation of departmental billings, cash collection interface, aging and

dunning activities; inputs to UC General Ledger via magnetic tape; will have

interactive terminal input; also used for non-Federally sponsored research.

Reports Generated

outstanding accounts, student delinquencies, collection agency status, and dunning

notices

.

Other Traits

same as package 1

.

Resources Used

same as package 1 except uses 100K bytes high speed storage, 40K bytes of disc;

also uses printer.

History of Package

developed in-house; implemented 4/75; last change 5/75.

Availability

all manuals available; for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -3

3. Travel Advance Accounting System, TAAS

Description

does computerized recording, monitoring, aging and account reconciliation of University sponsored travel activity; also does 1) generation of lien, journal, and

check transaction entries into General Ledger; 2) special "dun" letters for delinquent accounts; will have possible conversion to on-line processing utilizing

CRTs; also used for non-Federally sponsored research.

Reports Generated

1) comprehensive travel account ledger; 2) rnonetary/trip/personnel statistics; 3) error diagnostics and audit trail lists.

Other Traits

same as package 1 except uses sequential access. Resources Used

Burroughs 6700, Master Control Program (MCP)(S) operating system; 150K bytes high

speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 50K bytes; I/O devices:

card reader, printer, card punch.

History of Package

developed in-house; implemented 7/71; last change 1/75.

Availability

all manuals limited available; for further information call same as package 1. Comments

This system has experienced much success. Any draw-backs or problems are minor

and human related. Without exception, most problems originate at the source of

data preparation.

SOFTWARE PACKAGE SUMMARY -'I

4. General Recharge Billing System, GSNRSCHG

Description

does centralization of campus departmental billings for input to the University

General Ledger; also generates 1) special recharge forms (departmental), 2)

punched cards to initiate "lien drop" activity, 3) magnetic tape containing

condensed billing information to interface into the UC General Ledger; also used

for non-Federally sponsored research.

Reports Generated

1) batch balance and error diagnostic listings, 2) comprehensive summary listing

of processed billing information.

Other Traits

same as package 1 except uses random access. Resources Used

same as package 2; also uses card punch.

History of Package

developed in-house; implemented 2/72; last change 0/74.

Availabil ity

all manuals limited available; for further information call same as package 1. Comments

2-14
3. UNIVERSITY OF CALIFORNIA, SAN DIEGO

Greatest problems are human- in the areas of coordination, source data transcript

errors and scheduling.

SOFTWARE PACKAGE SUMMARY -5

5. Computer Center Billing System, ACCTG

Description

captures and maintains billing records, accounts status and general statistics

relative to usage of UCSD Computer Center facilities and bills accordingly; produces microfiche output of weekly and monthly reports; plan to alter system to run under the Burroughs standard, "DMSII" Data-management system which will allow selective extraction of computer usage statistics for individual users; also used for

non-Federally sponsored research.

Reports Generated

1) account characteristics update; 2) daily transactions and account status; 3)

weekly transactions and account status; H) monthly activity; 5), misc. usage by

fund source. Other Traits

same as package 1 except uses sequential and structured dictionary access. Resources Used

same as package 3 except uses T -oil bytes on disc, no card punch.

History of Package

developed in-house, implemented 10/70; last change 5/75.

Availability

all manuals available; for further information call same as package 1. Comments

Large amount of disk storage currently in use should be eased somewhat through new implementation. Each account's "principal" investigator is provided with very

exact details of each week's usage along with corresponding charges. Each account

has a "limit" specified such that access is denied after this amount has been

expended. The limit may be subsequently increased and the account re-opened.

SOFTWARE PACKAGE SUMMARY -6

6. Architects and Engineers Billing System, A&£

Description

handles departmental recharge activities, staff time reporting, expense and project distributions; also used for non-?ederally sponsored research.

Reports Generated

staff time record, staff payroll by expense classification, project distribution

summary, recharge listing.

Other Traits

sane as package 1 except uses sequential access. Resources Used

same as package 1 except uses 60K bytes on disc; also uses printer.

History of Package

developed in-house; implemented 10/59; last change 12/71.

Availability

Programmer Manual available; for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -7

7. Graphics and Reproduction Services Billing System, GRS

Description

records and reports all billing activity for Graphics and Reproduction Services;

also generates General Ledger inout tape; plan to add 1) department and machine

error summaries, 2) monthly recharge summary; also used for non-Federally sponsored research.

Reports Generated

recharge error report, copier machine statistics report, recharge report for each

department, plus summary.

Otner Traits

same as package 1 except uses index-random access.

2-15
8. UNIVERSITY OF CALIFORNIA, SAN DIEGO

Resources Used

same as package 1 except uses 50K bytes high speed storage, 150K bytes on disc;

also uses printer and CRT.

History of Package

developed in-house; implemented 8/70; last change 1/75.

Availability

Programmer and Operator Manuals limited available; for further information call

same as package 1 . Comments

Interfaces with university-wide General Ledger system.

SOFTWARE PACKAGE SUMMARY -8

8. Mailing Division Billing System, MAILR00M

Description

records and reports all billing activity for the mailing division; generates

General Ledger input tape; will have batch data entry via CRT; also used for

non-Federally sponsored research.

Reports Generated

audit error list, processing summary, charges by account, recharge report for each

department

.

Other Traits

same as package 1 except uses index-random access. Resources Used

same as package 1 except uses 100K bytes on disc; also uses printer.

History of Package

developed in-house; implemented 6/71; last change 7/7^.

Availabil ity

Programmer and Operator Manuals available; for further information call same as package 1

.

Comments

Interfaces with university-v/ide General Ledger.

SOFTWARE PACKAGE SUMMARY -9

9. Telecommunications Billing System

Description

telecommunication toll and equipment recharee activities; magnetic tape input to

UCSD General Ledger; also used for non-Federally sponsored research.

Reports Generated

1) toll and equipment usage by department, 2) detail equipment listing.

Other Traits

same as package 1 except uses sequential access. Resources Used

same as package 1 except uses 90K bytes high speed storage, 30K bytes on disc;

also uses printer and CRT.

History of Package

developed in-house; implemented 9/71; last chanrre 10/74.

Availabil ity

User and Programmer Manuals available; for further information call same as package 1

.

SOFTWARE PACKAGE SUMMARY -TO

10. Animal Resources Billing System, AR Description

distributes and monitors costs of experimental animal upkeep, preparation and

analysis; generates recharpe forms to be sent to departments; updates disk file of

YTD monthly cost summaries each month; also used for non-Federally sponsored

research

.

Reports Generated

1) recharge system interface; 2) transaction incut and audit; 3) item cost report;

'I) overall cost summary; 5) YTD cost summary; 6) departmental cost summary.

2-16
8. UNIVERSITY OF CALIFORNIA, SAN DIEGO

Other Traits

same as package 1 except uses sequential access; also uses B6700 Extended

ALGOL (S).

Resources Used

Burroughs 6700, MCP(3) operating system; 96K bytes hiRh speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 31QK bytes; I/O devices: card reader, printer,

card punch.

History of Package

developed in-house; implemented 7/73; last change 12/74.

Availability

User Manual available; for further information call same as package 1. Comments

Update of ITEM/COST tables is unwieldy.

SOFTWARE PACKAGE SUMHARY-11

11. Office of 'Graduate Studies and Research, OGSR

Description

maintains records on graduate student funding, award, and appointments; run bi-weekly; also used for non-Federally sponsored research.

Reports Generated

1) student summary (all awards by student) with all student information; 2)

reports of students and awards: alpha, department, award, department by award,

social security number order; 3) funding statistics.

Other Traits

same as paekare 1 except uses sequential access. Resources Used

same as package 1 except uses no tapes, 100K bytes on disc; also uses printer.

History of Package

developed in-house; implemented 5/71; last change 2/75.

c.vailabil ity

Programmer and Operator Manuals available; for further information call same as package 1

.

Comments

Greatest problems with human coordination and control.

SOFTWARE PACKAGE SU tIMARY -1 2

12. Comprehensive Operating Budget System, COB

Description

generates bi-yearlv reports of budgetary and expense data by campus organizational

unit; extracts information from UC General Ledger and payroll systems; also used

for non-Federally sponsored research.

Reports Generated

1) allocation/expenditure summary by FTE and dollars; 2) roster of salaried

personnel; 3) profile of object code expenditures; 4) expenditures and allocations

bv function and fund groupings.

Other Traits

same as package 1 except uses sequential, random access. Resources Used

Burroughs 6700, MCP(S-) operating system; 36K bytes high speed storage; tapes: 3 drives, 9 tracks, 800 bpi; discs: 90K bytes; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 12/73; last change 12/74.

Availabil ity

all manuals available; for further information call same as package 1. Comments

1 ) Some categorization and exception tables which are presently "handcoded" in the

prop-rans should be keot in table-files on disk. 2) Would be useful to allow user commentary to be directly input to appear on reports. 3) YTD payroll-expense and

General Ledger information as consolidated within designated campus organizational

units is available for input to a "general purpose" report generator for "ad noc"

reporting. Also, this information is updated monthly.

2-17
9. UNIVERSITY OF CALIFORNIA, SAM FRANCISCO MEDICAL CENTER

University of California, San Francisco Medical Center (FICE 001 319)

(small, state, menber of institutional system)

San Francisco, California 94143

, ADMINISTRATIVE INFORMATION

Reporting Unit

Contracts and Grants Office, 1483 4th Ave., San Francisco, Ca . 94143; decentralized from but within administrative structure of institution; for further information call Stanley C. Bateman , Contracts and Grants Officer, 415/666-2977.

Administration Parameters for Contracts and Grants (EY74)

600 contracts and grants for r&d, health services, training for the amount $42. 5M

(funded) from 50 Federal agencies; 200 FTE professional staff, 900 FTE technicians; fields of research include computer sciences, environmental science, life

sciences, physical sciences, psychology, social sciences.

Computer Usage Profile

IBM 360/50, on-grounds, shared, intrainstitutional (by tapes and reports only);

IBM 360/55, off-grounds, commercial, intrainstitutional (by tapes and reports

only)

.

Functions Administered [2]

HAS AUTOMATED: grant/contract information system(R3)-proposal preparation, proposal and agency monitoring, multi-campus proposal/award communication network; HAS

NOT AUTOMATED: financial accounting-fiscal reporting, property; planning and

budgeting-all; indirect cost rate/fringe benefit rate-all; equipment and specialized research facilities-inventory; grant/contract information system(RB)-sponsoring agency liaison; cost sharing(RB)-all

.

Comments

All the information submitted by this office to the U . of California northern

computing facility are on tapes or reports- . It is this information that is processed on the IBM 360/65.

SOFTWARE PACKAGE SUMMARY -1

1. Contracts and Grants System, CG Description

provides an accurate status of all active contracts and grants, orovides tools for

control of current projects and prediction of future years grants; produces

renorts monthly.

Reports Generated

comparisons of proposals to awards, projects listed by principal investigator,

reminder notices, and others.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses PL/1 F level and Optimizer (3)

.

Resources Used

IBM 360/50, OS/360(S) operating system; 0S(S) dbms; 2-8 OK bytes high speed storage;

tapes: 2 drives, 9 tracks; discs: 200 cyl. ( 729% bytes/track , 20 tracks/cyl); I/O

devices: card reader, printer.

History of Package

developed in-house; implemented 3/70; last change 6/75.

Availability

all manuals limited available; for further information call Dorothy Rath, Senior

Programmer, 4 1 5/566-45"! 5 , J. of Ca . , San Francisco, Ca . 94143.

Comments

The original software programs had been very large, causing maintenance and charges to be expensive. The system has been updated, with emphasis on usinp smaller

programs, so that the cost of maintaining each has been decreased.

2-18
10. UNIVERSITY OF SOUTHERN CALIFORNIA

University of Southern California (FICE 001328)

(medium, independent, nonprofit, single institution)

University Park

Los Angeles, California 90007

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Interdisciplinary Program Development, Academic Administration and

Research ADM 259, U. of Southern Ca.; decentralized from but within administrative

structure of institution; for further information call Jack M. Nilles, Director,

Interdisciplinary Program Development, 213/746-7464.

Administration Parameters for Contracts and Grants (FY74)

1300 contracts and grants for r&d, health services, training, construction for the

amount $31 • 4M(expended ) from 3 Federal agencies; fields of research include

all[1].

Computer Usage Profile

IBM 370/158, on-grounds, shared, intrainstitutional , computer network; PDP-10,

on-grounds, shared, intrainstitutional, computer network; HP 2100-F, on-grounds,

dedicated, intrainstitutional.

Functions Administered [2]

HAS AUTOMATED: financial accounting-payroll, cash receipts, cash disbursements,

accounts receivable (partially), fiscal reporting, time and effort (partially);

planning and budgeting-all; library support-serial listing; program

management-cost control; WILL BE AUTOMATING: fiscal management-accounts receivable, time and effort; grant/contract information-proposal and agency monitoring;

equal employment opportunity data; all (OB).

Comments

Software needs to be up-dated in some areas. There is a lag in applications of

computer software to a variety of administrative areas.

SOFTWARE PACKAGE SUMMARY-1

1 . Payroll System

Description

provides payroll for the University; also used for non-Federally sponsored

research.

Reports Generated

too numerous to list.

Other Traits

processing mode is batch; data base is non-integrated with sequential, random

access; uses Assembler F(S), COBOL ANS(S), PL/1 F(S); security protection in

terminal , data.

Resources Used

IBM 370/158, OS-MVT-HASP(M) operating system; 200K bytes high speed storage;

tapes: 4 drives, 9 tracks, 6250 bpi; discs: 300M bytes; 1/0 devices: card reader,

printer, CRT, card punch.

History of Package

developed in-house; also used on IBM 360/40 with DOS; implemented 12/70; last

change 2/74.

Availability

all manuals available; for further information call Keith Hunter, Director EDP,

213/746-2957, 1020 W. Jefferson, L.A., Ca. 90007.

Comments

Greatest problems are human.

SOFTWARE PACKAGE SUMMARY -2

2. Financial System

Description

accounts for all monies expended by the University; also used for non-Federally

sponsored research.

Reports Generated

too numerous to list.

2-19
10. UNIVERSITY OF SOUTHERN CALIFORNIA

Other Traits

processing mode is batch; data base is non-integrated with sequential, indexsequential access; uses RPG(S), COBOL(S) ; security protection in data.

Resources Used

same as package 1

.

History of Package

developed in-house; also used on IBM 360/40 with DOS; implemented 9/67; last

change 9/73.

Availability

all manuals available; for further information call same as package 1. Comments

Not many problems.

11. UNIVERSITY OF COLORADO

University of Colorado (FICE 007996)

(large, state, multicampus institution)

Regent Hall

Boulder, Colorado 80302

ADMINISTRATIVE INFORMATION

Reporting Unit

Administrative Data Processing, Box 12 Regent Hall; centralized with administrative structure of institution; for further information call Joseph E. Hayes, Director (Acting), Administrative Data Processing.

Computer Usage Profile

IBM 370/145, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS somewhat AUTOMATED: financial accounting-all; planning and budgeting; equipment-inventory; procurement-all; space-inventory, maintenance; personnel management; library support; cost sharing-records management (RF) ; project management--

cost control(RF); internal audit; WILL BE AUTOMATING : financial accounting-annual

letter of credit (7/75) (RF); all (GB) except where noted; has automated research

administration functions for non-Federally sponsored research.

Comments

The majority of our problems stem from old inadequate systems that have been modified almost constantly over the last 5-8 years. A major effort is now underway to

redesign and program our Finance system. A major requirement of the new systems

will be the accumulation of detail actual costs attributable to defined cost

centers. Listed below are the systems and/or subsystems scheduled for redesign in

the next three to five years: 1) Payroll/Personnel 2) General Ledger 3)

Departmental/Cost Center Ledger 4) Purchasing 5) Accounts Payable 6) Stores Inventory 7) Accounts Receivable 8) Equipment Inventory 9) Space Inventory/Utilization

10) Asset Accounting/Inventory 11) Budgeting 12) Physical Plant Accounting 13)

Contracts and Grants Project Cost Accounting 14) Benefits Accounting.

2-20
12. UNIVERSITY OF CONNECTICUT

University of Connecticut (FICE 001417)

(medium, state, main campus of multicampus institution)

Storrs, Connecticut 06268

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of the Controller, Division of Grants and Contracts, decentralized from but

within the administrative structure of institution; for further information call

Harry L. Dest, Jr., Director, 203/486-4436.

Administration Parameters for Contracts and Grants (FY74)

250 contracts and grants for r&d and training for the ammount $8.0M (expended)

from 10 Federal agencies; 340 FTE professional staff and technicians; fields of

research include all[1].

Computer Usage Profile

IBM 370/135, on-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: fiscal administration in part; equipment and specialized research

facilities ; space ; personnel management in part; library support; grant/contract

information system in part; cost sharing in part; internal and Federal audit program; WILL possibly AUTOMATE: procurement; program management; all (GB).

Comments

Greatest problems are in human and software areas. Most of financial management

and control is presently provided by hybrid programs-in part personnel and in part

computers. Research administration information is extracted in report form from

their general computer systems and is then manually manipulated. Biggest problem

is in codes which change periodically due to changing requirements.

SOFTWARE PACKAGE SUMMARY-1

1 . Payroll

Description

does payroll; also used for non-Federally sponsored research.

Reports Generated

update journal, payroll journal, expenditure analysis, distribution reports, deduction reports.

Other Traits

processing mode is batch ; data base is non-integrated with sequential access;

uses ANSI COBOL(S); security protection in operating system.

Resources Used

IBM 370/135, DOS(S) operating system; tapes: 4 drives, 9 tracks, 1600 bpi; discs:

29. 2M bytes; I/O devices: card reader, printer.

History of Package

developed in-house.

Availabil ity

all manuals limited available; for further information call William J. Kissane,

Director of Data Processing, 203/486-4526.

SOFTWARE PACKAGE SUMMARY -2

2. Accounting Reporting System

Description

fiscal reporting including cash receipts; also used for non-federally sponsored

research

.

Reports Generated

voucher register, detail transaction report, summary reports, operations report,

project reports (reports are daily, monthly & annual).

Other Traits, Resources Used, History of Package, Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -3

3. Accounts Receivable

2-21
12. UNIVERSITY OF CONNECTICUT

Description

accounts receivable; also used for non-Federally sponsored research,

Reports Generated

file maintenance, transaction balancing, statements, summary report.

Other Traits, Resources Used, History of Package, Availability

same as package 1 .

SOFTWARE PACKAGE SUMMARY -4

4. Equipment Inventory

Description

equipment inventory.

Reports Generated

file maintenance, detail listing, reports in various sequence with various totals.

Other Traits, Resources Used, History of Package, Availability

same as package 1 *

SOFTWARE PACKAGE SUMMARY -5

5. Space Inventory and Utilization

Description

space inventory.

Reports Generated

file maintenance, detail listing, reports in various sequences, report of space

utilization by faculty, classroom utilization report.

Other Traits, Resources Used, History of Package, Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -6

6. Library Circulation System

Description

library circulation control system; also used for non-Federally sponsored

research.

Reports Generated

notices, statistical reports, status reports.

Other Traits, Resources Used, History of Package, Availability

same as package 1

.

2-22
13. YALE UNIVERSITY

Yale University (FICE 001426)

(small, private, single institution)

155 Whitney Ave.

New Haven, Connecticut 06510

ADMINISTRATIVE INFORMATION

Reporting Unit

Grants and Contracts Financial Administration, 155 Whitney Ave., New Haven, Conn.,

06510, centralized with administrative structure of institution; for further

information call Joel P. Wasserman, Assistant Treasurer, 203/432-4540.

Administration Parameters for Contracts and Grants (FY 74)

1850 contracts and grants for r&d, health services, training for the amount $45. 0M

(expended) from 19 Federal agencies; 2032 FTE professional staff, 950 FTE technicians; fields of research include all[1].

Computer Usage Profile

IBM 360/67, on-grounds, dedicated.

Functions Administered [2]

HAS AUTOMATED: fiscal administration-all; equipment-all; procurement-all; facilities: space-all, security, health and safety; personnel management-records, affirmative action; library-all; animal care-costing, facilities; grant/contract information system(R )-all but sponsoring agency liaison, plus health services; cost

sharing(R )-all ; internal audit; program management-management of laboratories/

observatories/nuclear reactors, University/College Presses; all (GB) except where

noted; has automated research administration functions for non-Federally sponsored

research.

SOFTWARE PACKAGE SUMMARY -1

1. Personnel/Payroll Data Base, MANFILE

Description

handles payroll, historical and current expenditure analysis, forecasting,

indirect cost rate/fringe benefit rate, personnel management; frequency: daily;

also used for non-Federally sponsored research.

Reports Generated

in addition to subsystems described separately, reports employee turnover,

bargaining unit manning, workmen's compensation.

Other Traits

processing mode is batch; data base is integrated with sequential, indexsequential, random access; uses Assembler (S) , C0B0L-F ANS(S); security protection in

operating system and batch mode secure machine room. Resources Used

IBM 360/67, OS-MVT(M) operating system; 150K bytes high speed storage; tapes: 3 drives, 9 tracks, 800 bpi; discs: 84M bytes; I/O devices: card reader, card punch,

printer.

History of Package

developed in-house; also used on IBM 360/40 with 0S-MFT1; implemented 9/68; last

change 5/75.

Availability

available through IBM as an IU P ; for further information call Bernard J. Hayden,

Director, Administrative Data Systems, 203/432-4230, Yale University.

SOFTWARE PACKAGE SUMMARY -1a

1a. Payroll System,,, subsystem of Personnel/Payroll Data Base

Description

does payroll; frequency: weekly, semi-monthly, monthly; also used for nonFederally

sponsored research.

Reports Generated

exception register; checks; payroll register and recaps; deduction registers;

deduction net changes; 941A, W2 , 1099; time sheets, time cards, FLSA report;

payroll distribution.

Other Traits, Resources Used, History of Package, Availability

same as package 1 except uses 5 tape drives.

2-23
13- YALE UNIVERSITY

SOFTWARE PACKAGE SUMMARY-lb

1b. Wage and Salary and Unemployment Compensation,,, subsystem of Personnel/

Payroll Data Base

Description

does analysis of General Appropriation and other fund sources; projections and

adjustments to salary grid ranges; frequency: wage and salary on request, unemployment compensation monthly; also used for non-Federally sponsored research.

Reports Generated

wage and salary management reports; unemployment compensation reports.

Other Traits, Resources Used, Availability

sane as package 1

.

History of Package

developed in-house; implemented 6/70; last change in '75.

SOFTWARE PACKAGE SUMMARY- 1c

1c. Benefits,,, subsystem of Personnel/Payroll Data Base

Description

handles fringe benefits management and planning; frequency: monthly; also used for

non-Federally sponsored research.

Reports Generated

benefits analysis (by employee and by benefit); deduction reports; automatic rate

changes.

Other Traits, Resources Used, Availability

same as package 1

.

History of Package

developed in-house; implemented 9/58; last change 12/74.

SOFTWARE PACKAGE SUMMARY- Id

1d. EEO & HEW Reporting,,, subsystem of Personnel/Payroll Data Base

Description

does minority group employment reporting; male/female employment reporting; frequency: monthly, on request; also used for non-Federally sponsored research.

Reports Generated

reports on minority group employees by job title, salary level, dept., sex, race. Other Traits, Resources Used, Availability

same as package 1

.

History of Package

developed in-house; implemented 10/69; last change 11/74.

SOFTWARE PACKAGE SUMMARY -1e

1e. Pension Plan Valuation,,, subsystem of Personnel/Payroll Data Base

Description

does retirement plan cost projections; frequency: planning and projection on request, detailed valuation of actual retirement plan annually; also used for

non-Federally sponsored research.

Reports Generated

detailed plan valuation, projected costs, gain and loss analysis, plan liabilities . Other Traits

same as package 1; also uses FORTRAN IV(S).

Resources Used

same as package 1

.

History of Package

developed in-house and joint effort with actuarial firm (Coopers & Lybrand);

implemented 2/75; last change 5/75.

Availabil ity

software package unavailable; for further information call same as package 1.

2-24
13. YALE UNIVERSITY

SOFTWARE PACKAGE SUMMARY-1f

1f, Faculty Panorama,,, subsystem of Personnel/Payroll Data Base

Reports Generated

presentation of senior faculty by degree date and department.

Other Traits, Resources Used

same as package 1, except COBOL type not specified.

History of Package

developed in-house; implemented 11/74.

Availability

same as package 1e.

SOFTWARE PACKAGE SUMMARY- 1g

1g. Cost Accounting Distribution, CAD,, subsystem of Personnel/Payroll Data

Base

Description

does cost-accounting distribution: labor, materials, outside contractors, overhead; frequency: monthly; also used for non-Federally sponsored research.

Reports Generated

costs and budget by individual job, department, university area. Other Traits, Resources Used

same as package 1

.

History of Package

developed in-house; implemented 7/70.

Availability

same as package 1e.

SOFTWARE PACKAGE SUMMARY -2

2. Stockroom Inventory

Description

physical inventory; frequency: annual; also used for non-Federally sponsored

research.

Reports Generated

inventory by item, cost.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses COBOL-ANS(S) ; security protection in operating system and in batch mode secure machine room. Resources Used

IBM 3^0/57, OS-MVT(M) operating system; 150K bytes high speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 56M bytes; I/O devices: card reader, printer,

card punch.

History of Package

developed in-house; implemented 5/74.

Availability

software package unavailable; for further information call Bernard J. Hayden,

Director Administrative Data Systems, 203/432-4230, Yale University.

SOFTWARE PACKAGE SUMMARY-3

3. Purchased Utilities

Description

record keeping of utilities services purchased by Yale U.; also used for managing

non-Federally sponsored research.

Reports Generated

data for accounts payable system for vendor payment of utilities bills.

Other Traits

processing mode is batch; data base is non-integrated with sequential, indexsequential access; uses C030L(S); security protection in operating system.

Resources Used

2-25
13. YALE UNIVERSITY

IBM 360/67, CP OS-MVT operating system; 100K bytes high speed storage; tapes: 3 drives, 9 tracks, 800 bpi; I/O devices: card reader, printer, card punch.

History of Package

developed in-house; implemented 1/68; last change 1/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY-4

H. Medical School Physical Facilities

Description

inventory of buildings, rooms, location and occupants; tracks operations maintenance; used monthly; also used for non-Federally sponsored research.

Reports Generated

reports of buildings and facilities owned or used.

Other Traits

processing mode is batch; data base is non-integrated with sequential, indexsequential access; uses Assembler(S) , C0B0L-F ANS(S); security protection in

operating system.

Resources Used

IBM 360/67, OS-MVT(M) operating system; 65K bytes high speed storage; tapes: 3 drives, 9 tracks, 800 bpi; 1/0 devices: card reader, printer.

History of Package

developed in-house; implemented 10/73; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -5

5. Telephone Equipment Inventory

Description

controls all telephone equipment at Yale; charge cost back to departments; feeds

data to other systems and draws data from other systems; also used for

non-Federally sponsored research.

Reports Generated

monthly statements; detail of changes in equipment.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses COBOL-ANS(S) , EASYTRIEVE(S) ; security protection in operating system and batch

processing secure machine room. Resources Used

IBM 360/67, OS-MVT(M) operating system; tapes: 3 drives, 9 tracks, 800 bpi; 1/0

devices: card reader, printer.

History of Package

developed in-house; implemented 3/75; last change 3/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMHARY-6

6. Telephone Toll Charges, WATSBOX

Description

control all telephone charges, charge cost back to department; also used for

non-Federally sponsored research.

Reports Generated

monthly statement.

Other Traits, Resources Used, Availability

same as package 5. History of Package

developed in-house; implemented 10/74; last change 5/75.

SOFTWARE PACKAGE SUMMARY -7

2-26
13. YALE UNIVERSITY

7. Vendor File

Description

file of vendors; supports purchasing and accounts payable systems; done weekly;

also used for non-F ederally sponsored research.

Reports Generated

update register; control totals by vendor and status.

Other Traits

processing mode is batch; data base is integrated with sequential and random

access; uses Assembler (S) , COBOL-F ANS(S); security protection in operating system

and by user verification (password).

Resources Used

same as package 1 except uses 144K bytes on disc, no card punch; also uses CRT.

History of Package

developed in-house; also used on IBM 360/40 with 0S-MFT1; implemented 9/71; last

change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8a

8a. General Accounting,,, subsystem of General Ledger Data Base

Description

does general ledger processing and reporting; frequency: daily transaction list

and balance, weekly transaction handling, monthly posting and reports; also used

for non-Federally sponsored research.

Reports Generated

detailed and summarized statements-monthly, quarterly, fiscal year-end; budget to actual comparison

.

Other Traits

processing mode is batch; data base is integrated with sequential, indexsequential, random access; uses Assembler (S) , C080L-AHS(S )

; security protection in

operating system and in batch-processing secure machine room. Resources Used

IBM 360/57, OS-MVT(M) operating system; 300K bytes high speed storage; tapes: 5 drives, 9 tracks, 800 bpi; discs: 419 cyl .

; I/O devices: card reader, printer,

card punch.

History of Package

developed in-housc; implemented 7/72; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8b

8b. Funds Administration,,, subsystem of General Ledger Data Base

Description

portion of general ledger system dealing with sources ot funds; frequency:

monthly, annually; also used for non-Federally sponsored research.

Reports Generated

detail statements by source of funds.

Other Traits

same as package 8a.

Resources Used

IBM 360/57, OS-MVT(M) operating system; 200K bytes high speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 65 cyl.; 1/0 devices: card reader, printer.

History of Package

developed in-house; implemented 7/72; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8c

8c. Endowment Pool Unit,,, subsystem of General Ledger Data Base

2-27
13- YALE UNIVERSITY

Description

distribution of income to Yale's endowment funds via the single pool concept;

frequency: quarterly; also used for non-Eederally sponsored research.

Reports Generated

update register, units report of endowment master, comparison report of master and

general ledger funds.

Other Traits

processing mode is batch; data base is integrated with sequential and indexsequential access; uses COBOL-A!<JS(S) ; security protection in operating system and batch

mode processing.

Resources Used

same as package 1 except uses 70K bytes on disc, no card punch.

History of Package

developed in-house; also used on IBM 360/40 with 0S-MFT1; implemented 9/74; last

change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8d

8d. Overhead Accounting,,, subsystem of General Ledger Data Base

Description

does yearly processing for overhead analysis and projections; frequency: annually

also used for non-Federally sponsored research.

Reports Generated

detailed expense statements.

Other Traits

same as package 8a.

Resources Used

IBM 360/67, OS-MVT(M) operating system; 256K bytes high speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 68 cyl.; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 8/73; last change 10/74.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8e

8e. Grants and Contracts Administration,,, subsystem of General Ledger Data Base

Description

grant and contract portion of General Ledger System; frequency: monthly, quarterly, annually.

Reports Generated

package meshed with General Ledger so that extensive reports are possible.

Other Traits, Resources Used

same as package 8a except uses 256K bytes high speed storage, 2 tape drives.

History of Package

developed in-house; implemented 7/72; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8f

8f. Medical School-Grant and Contract Analysis,,, subsystem of General Ledger

Data Base

Description

grant and contract analysis for Yale Medical School; frequency: monthly; also used

for non-Federally sponsored research.

Reports Generated

package meshed with General Ledger so that extensive reports are possible.

Other Traits

same as package 8a.

Resources Used

2-28
13. YALE UNIVERSITY

IBM 360/57, OS-MVT(M) operating system; 200K bytes high speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 8 cyl.; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 2/75; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -8g

8g. Accounting-Year End Processing and Reporting,,, subsystem of General

Ledger Data Base

Description, Reports Generated

generates fiscal year-end balance sheets and operating statements; also used for

non-Federally sponsored research.

Other Traits

same as package 8a.

Resources Used

same as package 3d except uses 65 cyl. on disc.

History of Package

developed in-house; implemented 8/73; last change 10/74.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -Sh

8h. Historic Book of Endowment Funds,,, subsystem of General Ledger Data Base

Description

does fiscal reporting; frequency: on request; also used for non-Federally sponsored research . Reports Generated

comparison of original value of gifts to Yale with current value.

Other Traits, Availability

same as package 2 except data base is integrated.

Resources Used

same as package 8f except uses 148K bytes high speed storage, no discs.

History of Package

developed in-house; implemented 7/7^; last change 5/75.

SOFTWARE PACKAGE SUMMARY -8i

8i. System Parameter File,,, subsystem of General Ledger Data Base '

Description

File Maintenance System, contains parameters which are applicable to applications

systems; allows user to supply changes to many systems and programs with variable

information which controls processing; frequency: on request; also used for

non-Federally sponsored research.

Other Traits

same as package 3a.

Resources Used

same as package 8f except uses 200K bytes high speed storage, 1 tape drive.

History of Package

developed in-house; implemented 7/72; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -9

9. Grants and Contracts Property Inventory

Description

does inventory; frequency: on request; also used for non-Federally sponsored

research

,

2-29
13. YALE UNIVERSITY

Reports Generated

controls and reports on Government owned equipment.

Other Traits, Availability

same as package 2. Resources Used

same as package 8h.

History of Package

developed in-house; implemented 7/75; last change 5/75.

SOFTWARE PACKAGE SUMMARY -10

10. Check Reconciliation

Description

for accounts payable and payroll; frequency: daily; also used for non-Federally

sponsored research.

Reports Generated

reconciles all checks written by accounts payable and payroll.

Other Traits

data base is integrated with sequential access; uses C0B0L-F ANS(S); security

protection in operating system.

Resources Used

IBM 360/57, OS-MVT(-M) operating system; 40K bytes high speed storage; tapes: 3 drives, 9 tracks, 800 bpi; I/O devices: card reader, printer; also uses IBM 082

Sorter.

History of Package

developed in-house; also used on IBM 360/40 with 1401 Comp os; implemented 1972;

last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY-11

1 1 . Purchase Order Processing

Description

used for procurement; frequency: weekly; also used for non-Federally sponsored

research

.

Reports Generated

control and reporting of one-time purchase orders.

Other Traits

same as package 8a except no random access, security protection in operating

system only.

Resources Used

same as package 10 except uses 75K bytes on disc, no sorter.

History of Package

developed in-house; also used on IBM 360/40 with 1401 Comp OS; implemented 1972;

last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY-12

12. Standing and Blanket Purchase Orders

Description

used for procurement; frequency: weekly; also used for non-Federally sponsored

research

.

Reports Generated

control and reporting of continuous purchase orders.

Other Traits

same as package 1 1

.

Resources Used

same as package 10 except uses 30K bytes on disc; no sorter.

History of Package

developed in-house; implemented 1972; last change 5/75.

2-30
13. YALE UNIVERSITY

Availability

same as package 2.

13. Machine Contracts

SOFTWARE PACKAGE SUMMARY-! 3

Description

for procurenent inventory; frequency: monthly; also used for non-Federally sponsored research.

Reports Generated

inventory, reporting of office and business machine rentals.

Other Traits

processing mode is batch; data base has sequential, index-sequential access; uses COBOL-ANS(S )

; security protection in operating system.

Resources Used

sane as package 10 except uses 2 tape drives, no sorter; also uses card punch.

History of Package

same as package 12.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -14

14. Accounts Payable System

Description

handles disbursements; frequency: daily; also used for non-Federally sponsored

research

.

Reports Generated

checks to vendors; 1099 forms; W2 forms; year-to-date activity by vendor.

Other Traits

processing mode is batch; data base is integrated with sequential access; uses

1401 Autocoder (S) ; security protection in operating system.

Resources Used

IBM 360/67, OS-MVT(M) (1401 Comp) operating system; 15K bytes high speed storage;

tapes: 4 drives, 9 tracks, 800 bpi; I/O devices: card reader, printer, card punch.

History of Package

developed in-house; also used on IBM 360/40 with 1401 Comp OS and on IBM 1401;

implemented 1969; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -15

15. Budget System,,, subsystem of Personnel/Payroll and General Ledger Data Bases

Description

handles planning and budgeting; produces and maintains university budget; also

used for non-Federally sponsored research.

Reports Generated

yields detailed worksheets by budgetary unit and budget analyses.

Other Traits

same as package 13; also has integrated data base and security protection in user verification (password).

Resources Used

I3M 360/57, CP OS MVT operating system; 150K bytes, high speed storage; tapes: 4 drives, 9 tracks, 800 bpi; discs: 100 cyl. on IBM 2314; 1/0 devices: card reader,

printer, card punch, CRT.

History of Package

developed in-house; implemented 9/72; last change 5/75.

Availability

same as package 2.

SOFTWARE P ACKAG G SU MMARY - 1

6

2-31
13- YALE UNIVERSITY

16. Student Data Base

Description, Reports Generated

registers, back-up controls; frequency: weekly; also used for non-Federally sponsored research.

Other Traits

same as package 8a except no security protection in operating system.

Resources Used

IBM 360/57, OS-MVT(M) operating system; TOOK bytes high speed storage; tapes: 4 drives, 9 tracks, 800 bpi; discs: H6M bytes; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 9/71 ; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY-I5a

16a. Graduate Student System,,, subsystem of Student Data Base

Description

graduate student records; frequency: weekly; also used for non-Federally sponsored

research

.

Reports Generated

statistical reporting.

Other Traits

processing mode is batch; data base is integrated with sequential, indexsequential, random access; uses BAL(S), COBOL(S); security protection in operating

system and via password.

Resources Used

IBM 360/57, CP OS-MVT operating system; 100K bytes high speed storage; tapes: 3 drives; 9 tracks, 800 bpi; discs: 200 cyl. on IBM 2314; I/O devices: card reader,

printer, card punch.

History of Package

developed in-house; implemented 9/71; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY-1bb

16b. Bursar Accounts Receivable,,, subsystem of Student Data Base

Description

handles accounts receivable; frequency: weekly; also used for nonFederally sponsored research.

Reports Generated

list and balance; trial balance; transaction journal; delinquency report; billing.

Other Traits

same as package 1 6a except uses no COBOL(S).

Resources Used, History of Package, Availability

same as package 16a.

SOFTWARE PACKAGE SUMMARY - 1 5c

16c. Student Census Reporting,,, subsystem of Student Data Base

Description

handles undergraduate student records; frequency: weekly;

non-Federally sponsored research.

Reports Generated

statistical census reports.

Other Traits, Resources Used, History of Package, Availability

same as package 16a.

also used for

SOFTWARE PACKAGE SUMMARY-17

2-32
13. YALE UNIVERSITY

17. Student Loan System

Description, Reports Generated

transaction journal, list and balance, transaction fund sumnary; status report,

delinquency report, billing, senior letters; also used for non-Federally sponsored

research

.

Other Traits

sane as 8a except no security protection in operating system.

Resources Used

same as package 16 except uses 200K bytes high speed storage; 28M bytes on disc.

History of Package

developed in-house; implemented 1/75; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY- 13

18. Department File

Description

contains department related data such as chairman, statement recipient, address,

organizational structure.

Other Traits

same as oackage 3a except no security protection in operating system.

Resources Used

same as package 16 except uses 1 tape drive; 10M bytes on 'disc.

History of Package

developed in-house; implemented 9/69; last change is current.

Availabil ity same as package 2.

SOFTWARE PACKAGE SUMMARY -19

19. Position Description File, JOB FILE

Descript ion

handles job related data: job code, title, labor grade, workmen's compensation

code, HEW code, EEO code; also used for non-Federally sponsored research.

Other Traits, Resources Used, Availability

same as package 13.

History of Package

developed in-house; implemented 9/63; last change 5/75.

SOFTWARE PACKAGE SUMMARY -20

20. Seer Onerating System, SEER

Descript ion

time sharing system; OS compatible (version 21.7); on-line; also used for

non-Federally sponsored research.

Other Traits

processing mode is interactive; data base access method developed in-house; uses Assembler (S) ; security Drotection in operating system and via password.

Resources Used

IBM 360/57, SEER (custom) operating system; 100K bytes high speed storage; discs:

14M bytes.

History of Package

developed in-house; also used on IBM 360/30, IBM 360/40, IBM 360/50; implemented

4/66; last change 5/75.

Availability

for further information call same as package 2.

SOFTWARE PACKAGE SUMMARY -20a

20a. MAilFILE Display System,,, subsystem of Personnel/Payroll Data Base and SEER System

2-33
13. YALE UNIVERSITY

Description

yields on-line display of Personnel/Payroll Data Base: individual records; demographic summaries; also used for non-Federally sponsored research.

Other Traits

processing mode is interactive; data base is integrated with sequential,

index-sequential, random, and in-house type access; uses Assembler(S) , COBOL E,F

(S); security protection in operating system and via password.

Resources Used

IBM 360/67, SEER OS(custom); TOOK bytes high speed storage; discs: 56M bytes; I/O

devices: card reader, CRT.

History of Package

developed in-house; implemented 2/59; last change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -20b

20b. Yale Academic Information Directory,,, subsystem of Student Data Base and SEER

System

Description

generates on-line display of student records; also used for non-Federally sponsored research.

Reports Generated

student records.

Other Traits, Resources Used, History of Package, Availability

same as package 16a except processing mode is interactive.

SOFTWARE PACKAGE SUMMARY -20c

20c. Vendor File Display System,,, subsystem of Vendor File and SEER System

Description, Reports Generated

on-line display of vendors by name or vendor number, address; statistics on purchasing, accounts payable; frequency: daily; also used for non-Federally sponsored research.

Other Traits

same as package 7 except processing mode is interactive and uses C030L-AN3(3)

.

Resources Used

IBM 360/67, 03 MVT(M) operating system; 65K bytes hijrh speed storage; disc: 144K

bytes; 1/0 devices: CRT.

History of Package

developed in-house; also used on IBM 360/40 with 0S-HFT1; implemented 1972; last

change 5/75.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY -20d

20d . Table of Organization,,, subsystem of Department File, Job File, and SEER System

Description

allows on-line update and display of assigned and unassigned positions by funding

category, job code, department; also used for non-Federally sponsored research.

Other Traits, Resources Used

same as package 20 except uses 2-3M bytes on disc; also uses tapes: 1 drive, ° tracks , 300 bpi

.

History of Package

developed in-house; implemented 3/75; last change 5/75.

Availability

same as package 2.

2-34
14. GEORGETOWN UNIVERSITY

Georgetown University (FICE 001445)

(small, Roman Catholic, single institution)

Washington, D.C, 20007

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Sponsored Programs, 37th and St., N.W., Washington, D.C. 20007;

centralized with administrative structure of institution; for further information

call Sam A. Kimble, Administrator of Sponsored Programs, 202/625-3151.

Administration Parameters for Contracts and Grants (FY74)

175 contracts and grants for r&d, health services, training for the amount $19. OH

(expended) from 12 Federal- agencies; 400 FTE professional staff; fields of

research include business, environmental science, life sciences, physical

sciences, psychology, social sciences, and lav/. Computer Usage Profile

IBM 370/145, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all except property; all (GB).

SOFTWARE PACKAGE SUMMARY -1

1. Budget and Expense Reporting System,,, subsystem of Accounting System

Description

reports current month income and expense elements and year-to-date budget and

expense comparisons; also used for non-Federally sponsored research.

Reports Generated

budget and expense statements.

Other Traits

processing mode is batch; data base is integrated with sequential, indexsequential

access; uses ADPAC H 7(S); security protection in record and operating system.

Resources Used

IBM 370/145, 0S(3) operating system; IBM ISAM dbms; a 3330 disc for high speed

storage; 1600 bpi; discs: 1/2 of a 3330; 1/0 devices: card reader, printer.

History of Package

developed in-house; also used on ISM 360/30 with DOS; implemented 1/73; last

change current.

Availability

software package is limited available at purchase price of $1,000; all manuals are limited available; for further information call Paul McDonald, Assistant Director,

202/525-4036, Ryan Admin. Bldr., 37th and St., W.W., Wash., D.C, 20007.

Comments

It is a batch system and therefore has input bottlenecks.

2-35
15. GEORGE WASHINGTON UNIVERSITY

George Washington University (FICE 00144'!)

(medium, independent, non-profit, single institution)

Washington, D.C. 20052

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Sponsored Research, 2121 Eye St., N.W., Washington, D.C. 20052; decentralized from but within administrative structure of institution; for further

information call Susan Hart, Executive Associate, 202/575-6255

Administration Parameters for Contracts and Grants (FY74)

310 contracts and grants for r&d, health services, training for the amount $14,011

(funded) from 25 Federal agencies; 433 FTE professional staff, 114 FTE technicians; fields of research include all[1].

Computer Usage Profile

IBM 370/145, on-grounds, shared, instrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but property and time and effort reporting; planning and budgeting-historical and current expenditure analysis;

indirect cost rate/fringe benefit rate-expenditure and budget analysis; all (GB).

HAS NOT AUTOMATED: financial accounting-property; equipment and specialized

research facilities-inventory; procurement; grant/contract information system-all

but communication network; cost sharing-all.

SOFTWARE PACKAGE SUMMARY-1

1. Financial Accounting, CMV , CMXXX

Description

handles payrolls, budget control, expenditures, commitments; will be adding integration of files, data management; also used for nonrederally sponsored research.

Reports Generated

checks, registers, summaries, detail vouchers.

Other Traits

processing mode is batch; data base on tape files with sequential access; uses Autocoder ( M) , COBOL-ANS(S) ; security orotection in transmission, record, data, and

operating system.

Resources Used

IBM 370/145, OS/VSKM) operating system; 524IC on 1 unit of high speed storage;

tapes: 4 drives, 9 tracks, 800 bpi ; discs: 600M on 6 units; I/O devices: card

reader, printer, card punch.

History of Package

developed in-house; also used on IBM 360/30 with DOS and IBM 1401; last change

2/75.

Availabil ity

all manuals unavailable.

Comments

The present systems were designed for a card oriented processing system i.e. 1401.

All systems are presently being converted to operate in an IBM 370 O.S. environment .

2-36
16. FLORIDA STATE UNIVERSITY

Florida State University (FICE 001489)

(medium, state, member of institutional system)

Tallahassee, Florida 32306

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Graduate Studies and Research, 203 Dodd Hall, Tallahassee, Florida,

32306; centralized with administrative structure of institution; for further

information call Richard T. Lutz, Assistant Director of Research, 904/644-5260.

Administration Parameters for Contracts and Grants (FY74)

contracts and grants for r&d, training for the amount $10. 9M (expended) from 30

Federal agencies; 145 FTE professional staff, 54 FTE technicians; fields of

research include environmental science, life sciences, mathematics, physical

sciences, psychology, social sciences.

Computer Usage Profile

IBM 360/40, on-grounds, shared, intrainstitutional ; CDC 6400, on-grounds, shared,

intrainstitutional.

Functions Administered

HAS AUTOMATED: financial accounting-payroll, cash receipts, cash disbursements,

property, fiscal reporting; purchasing; space-inventory, utilization/allocation;

personnel management-current activities; equipment-inventory, security,

utilization/allocation; WILL BE AUTOMATING: financial accounting-time and effort

reporting; grant/contract information system(R )-proposal and agency tnoni historical record maintenance; cost sharing(R )-records mgmtjall (GB) unless noted,

tenance; cost sharing(R )-records management; all (GB) except where noted.

Comments

Receipts and disbursements are coded in accordance with a prescribed State system

of classification which often bears no relationship to granting/contracting agency

cost categories. As such an inordinate amount of time and energy is expended by our staff in translating "object code" classifications into agency cost categories. (It should be noted here that this situation is further exacerbated by the

lack of consistent cost structuring among granting agencies.)

The financial system currently utilized for research administration is better

suited for the purposes of general administration for which it was designed. Relatively few modifications have been made to adapt it to the unique requirements of

research administration. The State, however, is currently working on a contract

and grant sub-system to the "Core" financial.

SOFTWARE PACKAGE SUMMARY -1

1. Financial System, CORE Fiscal System

Description

handles financial administration-financial account ing[ 2] ; used in 7 out of 9 Universities in State University System of Florida; is the CORE of a financial system

that has other modules (i.e., payroll, accounts receivable, property records,

financial aid); also used for non-Federally sponsored research.

Reports Generated

daily activity, accounts receivable and payable; general ledger, dept. ledger.

Other Traits

processing mode is batch; data base is partially integrated with index-sequential

and Amigos access; uses COBOL(S); security protection in terminal, data, record.

Resources Used

IBM 360/50, 360/05(3) operating system; 100M (AMPEX 2314 equiv.) high speed

storage; tapes: 3 drives, 9 tracks, 1600 bpi; discs: 90-0M (AMPEX 2314 equiv.); I/O

devices: card reader, printer, card punch, CRT; also uses COM output microfiche.

History of Package

developed as joint effort with State University System personnel; translated to

Univac COBOL(S) , IBM 36O COBOL(S); also used" on Univac 1106 and IBM 360/50; also

used by 7 of 9 universities in SUS of Florida; implemented 7/71; last change 1/75.

Availabil ity

User Manual available; other manuals limited available; for further information

contact Mr. Earl Bellow, UNIFTRAN Coord., SUS-B0R, Collins Bldg, Tallahassee , Fla

.

Comments

Greatest problems are human. FSU has large volumes of input and coding of transactions can be difficult.

2-37
17. UNIVERSITY OF MIAMI

University of Miami (FICE 001536)

(medium, independent, non-profit, single institution)

Coral Gables, Florida 33124

ADMINISTRATIVE INFORMATION

Reporting Unit

Vice President for Academic Affairs, University of Miami; centralized with administrative structure of institution; for further information call John T. Schmitt,

Computer Services, or Robert Fuerst, Academic Affairs.

Administration Parameters for Contracts and Grants (FY 74)

1000 contracts and grants for r&d , health services, training, construction for the

amount $37. 0M (funded) from 50 Federal agencies; 1081 FTE professional staff, 1000

FTE technicians; fields of research include engineering, environmental science,

life sciences, mathematics, physical sciences, psychology.

Computer Usage Profile

UNIVAC 1106, on-grounds, intrainstitutional

.

Comments

Greatest problem is maintaining and developing software in the face of rising

requests for changes and declining staff budgets.

[Ed .Note-This University has contracted the operation of its computing services to

a private company and Mr. John Schmitt is the company representative on campus.]

SOFTWARE PACKAGE SUMMARY -1

1 . Payroll System

Description

handles financial accounting-payrolls; also used for non-Federally sponsored

research

.

Reports Generated

59, some of which are: payroll checks, payroll check and DEI) register, W-2 statements, HEW reports, fringe benefit journals, tine cards, earnings reports, quarterly FICA & unemployment reports, check reconciliation tape.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

COBOL(S)

.

Resources Used

Univac 1106, Exec 3(S) operating system; 50K words (36 bit) high speed storage;

tapes: 4 drives, 9 tracks, 1 600 bpi; drums: 524288 words; discs: 19M words (36

bit); I/O devices: card reader, printer.

History of Package

developed in-house; also used on IBM 360/55 with OS HASP and IBM 370/155 with OS

HASP; implemented 6/69; last change 5/75.

Availability

User Manual limited available, Programmer and Operator Manuals available; for

further information call John Schmitt, Director, Computer Services, 305/284-3961,

University of Miami/SCT, P.O. Box 248011, Coral Gables, Fl . 33124.

Comments

The system is cumbersome to maintain due to many modifications which were made

during the past 5 years.

SOFTWARE PACKAGE SUMMARY -2

2. Financial Data Base, FDB, FHD003

Description

handles financial accounting.

Reports Generated

82, some of which are: expenditures-sponsored projects; sponsored projects trial

balance; daily sponsored projects expenditure trial balance; ending sponsored

project expenditure statement; sponsored project revenue statement; sponsored

project expenditure statement; sponsored programs (research basis); closed sponsored programs by year closed.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

2-38
17. UNIVERSITY OF MIAMI

index-sequential access; uses C030L-ANS-level A8(S).

Resources Used

Univac 1106, Exec 8(S) operating system; 64K words (36 bit) high speed storage;

tapes: 5 drives, 7/9 tracks, 1600/550 bpi ; drums: 524238 words; discs: 15K tracks;

I/O devices: card reader, printer, card punch.

History of Package

developed in-house; also used on IBM 370/155 with OS; implemented 6/70; last

change 1/75.

Availabil ity

Programmer and Operator Manuals limited available; for further information call

same as package 1

.

Comments

Programs are becoming over maintained.

SOFTWARE PACKAGE SUMMARY -3

3. Purchase Order/Payable System, POPS

Description

handles procurement; also used for non-Federally sponsored research.

Reports Generated

45, some of which are: checks, check registers, invoice registers, vendor analysis

credit memo listings, purchase order report, instant cash check reports, transact

reg.

Other Traits

data base is non-integrated with index-sequential, random access; uses COBOL(S),

Assembly Language Sub-Programs(S)

.

Resources Used

same as package 1 except uses 50K words hi^h speed storage, 2 tape drives.

History of Package

developed in-house; also used on IBM 360/55 with OS Hasp and IBM 370/155 with OS

Hasp; also used by College of Petroleum and Minerals, Dubais, Saudi Arabia and

University of Rochester, Rochester, N.Y.; implemented 7/71; last change 1/75.

Availability

User Manual available, Programmer and Operator Manuals limited available; for

further information call same as package 1

.

The system has a non-standard random access method. All transactions belonging to one purchase order are linked together via a pointer from one record to the following one. There is no limit to the number of continuations. This processing

becomes time consuming if there are many purchase orders where transactions number

several hundred or more.

SOFTWARE PACKAGE SUMMARY-4

4. Student Loan Billing

Description

handles financial accounting-student loan billing; also used for non-Federally

sponsored research.

Reports Generated

26, some of which are: loan additions, payment posting, bills, billing register,

trial balance, status report, repayment schedules, maintenance report, journal

tapes

.

Other Traits

data base is non-integrated with index-sequential access; uses C030L(S).

Resources Used

same as package 1 except uses 40K words (36 bit) high speed storage; 2 tape

drives.

History of Package

developed in-house and out-of-house at Wisconsin State University, Oshkosh; also

used on IBM 360/30 with DOS; also used by Wisconsin State University, Oshkosh;

implemented 4/73; last change 3/75.

Availability

Programmer and Operator Manuals limited available; for further information call

same as package 1

.

Comments

The original system processed onlv Federal Loans. The System was modified to pro2-39
17. UNIVERSITY OF MIAMI

cess institutional loans also. The system was also modified to interface with the

Financial Data Base.

SOFTWARE PACKAGE SUMMARY -5

5. Facility Inventory

Description

handles space inventory, i.e., updates, lists, creates department file, generates

reports; also used for non-Federally sponsored research.

Reports Generated

lists by department, room function and room type, room function by building,

square feet by major room type.

Other Traits

processing mode is batch; data base is non-integrated with sequential,

index-sequential access; uses COBOL(S), FORTRAN V(S).

Resources Used

Univac 1106, Exec 3(S) operating system; 30K words (36 bit) high speed storage;

tapes: 2 drives, 9 track, 1600 bpi; I/O devices: card reader, printer, tape, disc.

History of Package

developed as a joint effort with User's Office; implemented 6/72; last change

5/75.

Availabil ity

User Manual unavailable; Programmer and Operator Manuals limited available; for

further information call same as package 1

.

SOFTWARE PACKAGE SUMMARY -6

6. Cost Sharing and Overhead

Description

handles cost sharing-records management; also used for non-Federally sponsored

research

.

Reports Generated

cost sharing and overhead journals activity reports, error reports.

Other Traits

same as package 1; also uses index-sequential access. Resources Used

Univac 1106, Exec 8(S) operating system; 20K words (36 bit) high speed storage;

tapes: 3 drives, 9 tracks, 1600 bpi; discs: 800 tracks; 1/0 devices: card reader,

printer.

History of Package

developed in-house; also used on IBM 360/65 with OS and IBM 370/155 with OS;

implemented 10/70; last change 1/75.

Availability

all manuals available; for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -7

7. Property Control System

Description

handles financial accounting-property; also used for non-Federally sponsored

research.

Reports Generated

42, some of which are: lists by history, department, commodity, selected commodity, dollar value, transactions, insurance, agencies; reports are monthly, quarterly, semi-annually, annually, on request.

Other Traits

same as package 1; also uses index-sequent'ial access. Resources Used

Univac 1106, Exec 8 operating system; 40K words (36 bit) high speed storage;

tapes: 6 drives, 9 tracks, 1600/300 boi; discs: 800 tracks.

History of Package

developed in-house; implemented 7/75.

Availability

2-40
17. UNIVERSITY OF MIAMI

all manuals limited available; for further information call same as package 1. Comments

Greatest problems are human.

SOFTWARE PACKAGE SUMMARY -8

8. Budget System

Description

handles planning and budgeting-historical and current expenditure analysis, forecasting . Reports Generated

budget request, budget recap of income and expenditures, original allotments to

the Financial Accounting (FOB).

Other Traits

sane as package 1

.

Resources Used

same as package 1 except uses 20K words (3b bit) high speed storage, 2 tape

drives.

History of Package

developed in-house; also used on IBM 360/55 with OS HASP and IBM 370/155 with OS

HASP; implemented 6/59; last change 1/75.

Availability

User and Programmer Manuals unavailable; Operator Manual available; for further

information call same as package 1. Comments

The System consists of 54 programs many of which perform a single functions; this

necessitates multiple passes of the master file.

SOFTWARE PACKAGE SUMMARY -9

9. Accounts Receivable

Description

handles financial accounting-accounts receivable.

Reports Generated

14, covering various trial balances and statements.

Other Traits

same as package 1

.

Resources Used

Univac 1106, Exec 8(S) operating system; 35K words (36 bit) high speed storage;

tapes: 4 drives, 9 tracks, 1600 bpi; discs: 2 tracks; I/O devices: card reader,

card punch, tape.

History of Package

developed in-house; also used on IBM 360/55 with OS and IBM 370/155 with OS;

implemented 6/71; last change 12/7-4

.

Availability

all manuals available; for further information call same as package 1.

2-41
18. GEORGIA INSTITUTE OF TECHNOLOGY

Georgia Institute of Technology (FICE 002569)

(small, state, main campus of a multi-campus institution)

Atlanta, Georgia 30332

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Contract Administration, Georgia Inst, of Tech., Atlanta, Ga. 30332;

decentralized from and outside the administrative structure of institution

(reports to V.P. for Research); for further information call Mr. E. E. Renfro,

Director, Contract Administration, 404/394-481 , or Mr. P.W. Saffold, Head, Program Management Division, Office of Contract Administration, 404/394-4816.

Administration Parameters for Contracts and Grants (FY74)

200 contracts and grants for r&d for the amount $8.2M (funded) from 17 Federal

agencies; 510 FTE professional staff, 62 FTE technicians; fields of research

include all[1] plus interdisciplinary programs.

Computer Usage Profile

CYBER 70/74-23, on-grounds, shared; CDC 6400, on-grounds, shared.

Functions Administered

HAS AUTOMATED: fiscal administration-financial accounting, budget preparation,

indirect cost rate; equipment and facilities (partial); personnel management;

library support; program management (partial); all (GB).

all but library support being reprogrammed(75 )

; WILL also BE AUTOMATING:

grant/contract information system(76).

Comments

Greatest problems are lack of resources (personnel and funds) to expand and/or

develop required systems. Wholeheartedly subscribe to the Directory, and exchange

of information. We need all the assistance we can get.

19. UNIVERSITY OF GEORGIA

University of Georgia (FICE 001598)

(medium, state, single institution)

Athens, Georgia 30602

ADMINISTRATIVE INFORMATION

Reporting Unit

Vice President for Research, University of Georgia, Athens, Georgia 30502; decentralized from but within administrative structure of institution; for further

information call Dr. Robert C. Anderson, V.P. for Research, 404/542-3360.

Administration Parameters for Contracts and Grants (FY74)

164 contracts and grants for r&d for the amount $7-3M (expended) from 15 Federal

agencies; 398 FTE professional staff, 61 FTE technicians; fields of research

include all[ 1 ]

.

Computer Usage Profile

IBM 370/153, on-grounds, shared, int rainstitut ional ; IBM 360/65, on-grounds,

shared, intrainstitut ional ; used interchangeably via ASP.

Functions Administered

HAS AUTOMATED: financial accounting-payroll, accounts receivable, fiscal reporting; planning and budgeting-current expenditures; equipment and specialized

research facilities-inventory, maintenance; procurement-purchasing of supplies;

grant/contract information system(RF)-proposal and agency monitoring; all (G5)

except where noted; has automated research administration functions for

non-Federally sponsored research.

Comments

Greatest problems are human.

2-42
19. UNIVERSITY OF GEORGIA

SOFTWARE PACKAGE SUMMARY -1

1. Accounting & Budget Control,, PCAS

Description

handles fiscal administration, financial accounting, fiscal reporting; calculates

sponsored account fund balances on the computer thus eliminating manual record

keeping; will be adding on-line terminal updating and data collection; also used

for non-Federally sponsored research.

Reports Generated

control reports, trial balance, account status statements, fund balance reports,

expense/income reports, progress reports, project life expenditures.

Other Traits

processing mode is batch; dat-a base is partially integrated with index-sequential

access; uses ANS COBOL v. 3, r.3-2(S); security protection in data, record, operating system.

Resources Used

IBM 370/158, 0S/VS2-ASP(S) operating system; 150K bytes high speed storage; tapes:

3 drives, 9 tracks, 1600 bpi; discs: 350 cyl.; I/O devices: card reader, card

punch, printer, tapes, disc.

History of Package

developed in-house; also used on IBM 360/30 with DOS; also used by West Georgia

College, Carrolton, Ga»; implemented 6/71; last change 5/75.

Availability

Operator, Control, and General Systems Manuals available; for further information

call James Ricks, Systems Designer, H04/5 ll2- i l296 , U. of Ga.

SOFTWARE PACKAGE SUMMARY -2

2. Payroll,, PAPR

Description

handles fiscal administration, financial accounting-payroll; will be adding

on-line terminal inquiry and update; also used for non-Federally sponsored

research.

Reports Generated

checks, registers, balance reports, maintenance reports, insurers reports, taxing

authority reports, cost summary reports.

Other Traits

same as package 1 except data base is integrated with sequential, indexsequent ial access. Resources Used

IBM 370/158, 0S/VS2-ASP(S) operating system; 220K bytes high speed storage; tapes:

4 drives, 9 tracks, 1600 bDi; discs: 300 cyl.; 1/0 devices: card reader, printer,

card punch.

History of Package

developed in-house; also used on IBM 360/30 with DOS; implemented 7/70; last

change 5/75.

Availability

Operator Control, and General Systems Manuals available; for further information

call Bill Collins, Programmer III, 404/542-'l296 , U. of Ga.

SOFTWARE PACKAGE SUMMARY -3

3. Encumbrance and Disbursement,, PCED

Description

handles fiscal administration, cash receipts, cash disbursements, financial

accounting, accounts receivable; also does check writing; will be adding integrated data base on-line and terminal inquiry; also used for non-Federally sponsored

research

.

Reports Generated

selected account status, transaction report, vendor analvsis, encumbrance reports.

Other Traits

same as package 1 except data base is non-integrated with sequential access. Resources Used

IBM 370/158, 0S/VS2-ASP(S) operating system; 128K bytes high speed storage; tapes:

2-43
19. UNIVERSITY OF GEORGIA

2 drives, 9 tracks, 1600 bpi; I/O devices: card reader, printer, card punch.

History of Package

developed in-house; also used on IBM 360/30 with DOS, IBM 360/55 with OS, and IBM

360/50 with OS; also used by West Georgia College, Carrolton, Ga.; implemented

9/70; last change 5/75.

Availability

Operator, Control, and General Systems Manuals available; for further information

call Karl Andrews, Systems Designer, 404/542-4296, U. of Ga.

SOFTWARE PACKAGE SUMMARY -4

4. Sponsored Projects Information Retrieval System,, PJCG

Description

handles proposal and agency monitoring; used weekly, this system maintains proposals and awards and allows the user the flexibility of specifying the content of

reports by use of parameter coding; also used for non-Federally sponsored

research.

Reports Generated

various data lists and statistical analysis as specified by the user. Other Traits

same as package 1 except data base is non-integrated with sequential access. Resources Used

same as package 1 except no disc, no card punch, no 1/0 tapes or disc.

History of Package

developed as joint effort with Stanford (system was modified to suit UGA needs);

also used on IBM 360/55 with OS/HASP and IBM 360/30 with DOS; also used by University of South Carolina, Columbia, S.C.; implemented 7/72; last change 7/74.

Availability

User and Control Manuals limited available; Programmer and Operator Manuals una- vailable; total purchase price is $1500; for further information call C. E. Sherrer, Systems Analyst, 404/542-4296, U. of Ga.

SOFTWARE PACKAGE SUMMARY -5

5. Budget Amendment,, PBAM

Description

handles fiscal administration, planning and budgeting, historical and current

expenditure analysis; will be adding terminal inquiry and updating; also used for

non-Federally sponsored research.

Reports Generated

line item personnel, budget amendment request preparation, salary analysis.

Other Traits

processing mode is batch; data base uses sequential, index-sequential access; uses

ANS COBOL v. 3, r. 3.2(3) and I3M standard utilities; security protection in

record, data, operating system.

Resources Used

IBM 370/158, 0S/VS2-ASP(S) operating system; 128K bytes high speed storage; tapes:

1 drive, 9 tracks, 1 600 bpi; discs: 250 cyl .

; 1/0 devices: card reader, printer.

History of Package

developed in-house; also used on IBM 360/30 with DOS; implemented 7/72; last

change 3/75.

Availability

Operator and Control Manuals available; for further information call Bill Jones,

Systems Designer, 404/542-4296 , U. of Ga.

SOFTWARE PACKAGE SUMMARY -6

6. Telephone Billing,, PETB

Description

handles utilization/allocation of telephones; used monthly for research; information is figured manually; also used for non-Federally sponsored research.

Reports Generated

transaction error report, update error report, telephone billing report, by

2-44
19. UNIVERSITY OF GEORGIA

account number, local service key system table, long distance line number table,

OC & C WO prefix table, PBX system table, account billing error report, USOC codes

& info., special charges transaction error report, year to date billing report by

acct. no., monthly long distance summary.

Other Traits

same as package 1 except data base is non-integrated.

Resources Used

same as package 1 except uses 4 tape drives, 200 tracks on disc, no I/O tapes or disc

.

History of Package

developed in-house; also used on IBM 360/30 with DOS; also used by University of

Alabama, Birmingham, Ala., and RPI, Troy, N.Y. 12181; implemented 1/72; last

change 3/75.

Availability

User and Control Manuals available; total purchase price $1500; for further information call same as package '4.

SOFTWARE PACKAGE SUMMAflY-7

7. Procurement,, PCPC

Description

handles procurement-purchasing of supplies and equipment; also used for

non-Federally sponsored research.

Reports Generated

summary of purchases by departments, perishables by university departments, petty

cash reimbursements by limitations, purchase requiring confirmation by state.

Other Traits

same as package 1 except data base is non-integrated; also uses sequential access. Resources Used

same as package 5 except uses 1001C bytes high speed storage, 2 tape drives, 100

cyl. on disc.

History of Package

developed in-house; also used on IBM 360/30 with DOS; implemented 10/71;

Availabil ity

Operator, Control, and General Systems Manuals are available; for further information call same as package 3-

SOFTWARE PACKAGE SUMMARY -3

3. Budget Development,, PBBD

Description

handles fiscal administration, planning and budgeting, historical, current and

proposed expenditures; will be adding terminal inquiry and updating; also used for

non-Federally sponsored research.

Reports Generated

personal and non-personal budget worksheets , proposed budget, salary analysis.

Other Traits

same as package 5. Resources Used

same as package 5 except uses 150 cyl. on disc.

History of Package

developed in-house; also used on IBM 360/30 with DOS; also used by West Georgia

College, Carrolton, Ga.; implemented 3/69; last change 5/75.

Availabil ity

Operator and Control Manuals available; for further information call same as package 5.

SOFTWARE PACKAGE SUMMARY -9

9. Equipment Inventory System,, PDEI

Description

handles equipment and specialized research facilities-inventory; also used for

non-Federally sponsored research.

2-45
19. UNIVERSITY OF GEORGIA

Reports Generated

equipment inventory reports and statistics.

Other Traits

data base is non-integrated with index-sequential access; uses ANS COBOL v. 3 r.3.2

(S) and Assembler (S) ; security protection in record, data, operating system.

Resources Used

same as package 5 except uses 29^0 tracks on disc.

History of Package

developed in-house; also used on IBM 360/30 with DOS and IBM 360/65 with OS;

implemented 1/71; last change 5/75.

Availability

Operator, Control, and General System Manuals available; for further information

call. same as package 3.

SOFTWARE PACKAGE SUMMARY -10

10. Preventive Maintenance,, PEPM

Description

handles equipment and specialized research facilities: inventory, maintenance;

v/ill be applying seasonal variances in inspection schedules; also used for

non-Federally sponsored research.

Reports Generated

equipment (lubrication type) inventory reports, man hour statistics, inspection

schedule.

Other Traits

same as package 1 except uses non-integrated data base.

Resources Used

same as package 5 except uses 180K bytes high speed storage, 2 tape drives, 1200

tracks on disc.

History of Package

developed in-house; implemented 7/7^; last change 5/75.

Availability

Operator, Control, General Systems Manuals available; for further information call

same as package 3. Comments

Greatest problems are human. System generates buildings schedules.

2-46
20. UNIVERSITY OF HAWAII SYSTEM OFFICE

University of Hawaii System Office (FICE 007385)

(large, state, institutional system)

2444 Dole Street

Honolulu, Hawaii 96322

ADMINISTRATIVE INFORMATION

Reporting Unit

Contracts and Grants Accounting Office and Office of Research Administration,

Kraus Annex U, University of Hawaii; centralized with administrative structure of

institution; for further information call George Tanabe, Comptroller.

Administration Parameters for Contracts and Grants (FY74)

325 contracts and grants for r&d for the amount $15. 5H (funded) from 14 Federal

agencies; 18 FTE professional -staff , 9.5 FTE technicians; fields of research

include all[ 1 ] . Computer Usage Profile

IBM 370/158, on-grounds and off-grounds, shared, interinstitutional

.

Functions Administered

HAS AUTOMATED: fiscal administration; equipment and specialized research facilities; procurement; space; personnel management (technical and professional); cost

sharing(R); program management; internal audit; all (GB) except where noted; HAS

NOT AUTOMATED: library support; grant/contract information system; has automated

research administration functions for non-Federally sponsored research.

Comments

The greatest problem with the present system is the lack of technical support

staff. As the research grants have continued to grow over the years, manpower has

remained fairly constant. Also, Federal requirements are continually changing and

at times the requirements are more than the institution can handle.

SOFTWARE PACKAGE SUMMARY-1

1. Cost Sharing System, CSS,, subsystem of FISCAL

Description

handles cost sharing, records management.

Reports Generated

(1) cost shared amounts by project account; (2) control log of percentage cost

shared per individual.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

ANS COBOL(S)

.

Resources Used

IBM 370/158, OS MVT(S) operating system; standard dbms; 2M bytes high speed

storage; tapes: 5 drives, 9 tracks, 800/1600 bpi; disc: 12 3330's; I/O devices:

card reader, printer.

History of Package

developed in-house; implemented 7/74; last change 4/75.

Availability

for further information on software, call Howard Matsumara, Administrative Officer, 808/948-3310, 1620 Pope Rod., Honolulu, HI, 96322; User Manual limited available; Programmer and Operator Manuals unavailable; for further information on documents call Raleigh S. Awaya, Director, 803/943-8155, 2425 Campus Road, Honolulu, HI, 96322.

Comments

Greatest problems are human-data collection and submission by various units.

SOFTWARE PACK AG E SU M M A R Y - 2

2. Research Training Budget Status Report, RTBSR ,

, subsystem of FISCAL

Description

handles fiscal accounting-fiscal reporting (the primary report provides budgetary

control data); does automatic generation of Uil indirect costs; will be adding

automatic billing.

Reports Generated

1) research and training budget status report. 2) trial balance. 3) list of spon2-47
20. UNIVERSITY OF HAWAII SYSTEM OFFICE

sored projects. 4) annual reports due list. 5) quarterly report. 6) payroll encu- mbrance report.

Other Traits, Resources Used

same as package 1

.

History of Package

developed in-house; implemented 7/70; last change 4/75.

Availability

for further information on software call Clarence Kuwahara, Administrative Officer, 308/943-8320, 1620 Pope Rd., Honolulu, HI, 96322; all manuals unavailable;

for further information on documents call same as package 1

.

CouTients

Greatest problem is timeliness of input. The system works well as a whole. The

most recent feature added is the capability of automatically adding to the RTBSR

file any new accounts entered to the UH fiscal system. The provision has partially

solved the "timeliness of input" problem mentioned.

21. ILLINOIS INSTITUTE OF TECHNOLOGY

Illinois Institute of Technology (FICE 001691

)

(small, independent, non-profit, single institution)

Chicago, Illinois 60616

ADMINISTRATIVE IN FORMAT ION

Reporting Unit

IIT Research Institute( IITRI) , 10 W. 35th St., Chicago, 111., 60616; decentralized

from and outside the queried institution's administrative structure; for further

information call Donald R. Nauyokas, Mgr, Sys & Proc, 312/567-4000.

Administration Parameters for Contracts and Grants (FY74)

225 contracts and grants for r&d for the amount $23. 0M (funded) from 60 Federal

agencies, 580 FTE professional staff, 300 FTE technicians; fields of research

include all[1] but business and psychology.

Computer Usage Profile

Honeywell 200, on-grounds, dedicated.

Functions Administered

HAS AUTOMATED: financial accounting-project costing, payroll/personnel, general

ledger, operating statements, cash receipts/accounts receivable; budgeting; IITRI

facilities-space, equipment; supply management-inventories; security-document

control (RF); all (GB) except where noted; WILL BE AUTOMATING: cash

disbursements/accounts payable; contract administration proposal information; HAS

NOT AUTOMATED: sponsor property.

Comments

[Ed. Note- The Graduate School at IIT handles contracts and grants for $3. DM for

r&d and training. Administration of this funding is manual.]

SOFTWARE PACKAGE SUMMARY-1

1. Financial Accounting

Description

handles project cost reporting, payroll/personnel, general ledger, operating statements, cash receipts/accounts receivable; project number series identifies

Government contracts; transactions processed weekly; summary reports monthly; will

be adding accounts payable; also used for non-Federally sponsored research.

Reports Generated

project cost sheets, payroll, journal entries, general ledger, financial statements, personnel statistical, cash receipts, accounts receivable.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses EASY CODER B or D(3); has general security protection.

Resources Used

Honeywell 200, Series 200(S) operating system; MOD I software dbms; tapes: 4 drives, 7 tracks, 556 bpi; I/O devices: card reader, printer, card punch.

History of Package

developed in-house; implemented 7/66; last change 5/75.

2-48
21. ILLIMOIS INSTITUTE OF TECHNOLOGY

Availability

software and all manuals unavailable; for further information call Donald R. Nauyokas, Manager, Systems and Procedures, 31 2/567-'<000 , I IT Research Institute.

Comments

Greatest problem with recruitment of programmers.

SOFTWARE PACKAGE SUMMARY-1a

1a. Budgets,,, subsystem of Financial Accounting

Description

handles reporting of manual forecasts and automated historical data; prepares

budgets annually; also used for non-Federally sponsored research.

Reports Generated

graphs, historical data, research budgets.

Other Traits, Resources Used, Availability, Comments

same as package 1

.

History of Package

developed in-house; implemented 6/72; last change 5/75.

SOFTWARE PACKAGE SUMMARY-1b

1b. Supplies Inventory,,, subsystem of Financial Accounting

Description

does perDetual inventory of frequently used project-related supply items;

generates charges to project cost system; project number identifies Government

project transactions; transactions processed weekly; summary reports monthly; will

be adding standardization of various inventory files; also used for non-Federally

sponsored research.

Renorts Generated

detail transactions and stock status.

Other Traits, Resources Used, Availability, Comments

same as package 1

.

History of Package

developed in-house; implemented 3/67; last change 9/72.

SOFTWARE PACKAGE SUMMARY -2

2. Facilities

Description

handles utilization of space and equipment, allocation of expenses; monthly capital equipment reports, other reports as required; also used for non-Federally

sponsored research.

Reports Generated

occupancy, scientific equipment inventory, capital equipment inventory.

Other Traits, Resources Used, Availability, Comments

same as package 1

.

Historv of Package

developed in-house; implemented 10/72; last change 5/75.

SOFTWARE PACKAGE SUMMARY -3

3. Central Document Control

Description

handles control of accountable documents and materials; reports processed on request but at least annually.

Reports Generated

custodian, project, document inventories.

Other Traits, Resources Used, Availability, Comments

same as package 1 . Historv of Package

developed in-house; implemented 9/69; last change 10/70.

2-49
22. NORTHWESTERN UNIVERSITY

Northwestern University (FICE 001739)

(medium, independent, non-profit, single institution)

Evanston, Illinois 60201

ADMINISTRATIVE INF0RMATI0N-1

Reporting Unit

Sponsored Projects Administration, 619 Clark Street, Northwestern University;

centralized with business administrative structure of institution; for further

information call E. J. Dublin, Manager, SPA, 312/492-3335.

Administration Parameters for Contracts and Grants (FY74) over 400 contracts and grants for r&d , health services, training for the amount

$24.-8M (expended) from 25 Federal agencies; 3000 FTE professional staff, 200 FTE

technicians; fields of research include all[1] plus humanities, law, education.

Computer Usage Profile

IBM 370/135, on-grounds, shared, intrainstitutional

.

Functions Administered

HAS AUTOMATED: grants and contract proposal and award monitoring; active sponsored

project monitoring; both (RB).

ADMINISTRATIVE IN FORMAT ION-2

Reporting Unit

Office of Research and Sponsored Programs, 633 Clark Street, Northwestern University, decentralized from but within academic administrative structure of institution; for further information call E. J. Freise, Assistant Director, 0RSP,

312/492-3003.

Administration Parameters for Contracts and Grants (FY74)

385 contracts and grants for r&d , health services, training for the amount $27. 7M

(funded) from 16 Federal agencies; 3000 FTE professional staff, 200 fTE technicians; fields of research include all[1] plus humanities, lav;, education.

Computer Usage Profile

IBM 370/135, on-grounds, shared, intrainstitutional.

Functions Administered

HAS AUTOMATED: prant and contract proposal and award monitoring; active sponsored

project monitoring; 'WILL BE AUTOMATING: sponsoring agency liaison(G); all (RB)

except where noted.

Comments

Greatest problems are with 1) batch processing with monthly updating; 2) portions

of system rely on information supplied by other administrative computing systems

and consequently result in additional complications to software and data files.

SOFTWARE PACKAGE SUMMARY -1

1. Project Management Information System, PROMIS

Description

produces information used by research administration to monitor research activity

within the University; has a generalized select and list capability; also used for

non-Federally sponsored research.

Reports Generated

proposal activity and summary reports, prcject budget register, trial balance,

quarterly expenditure report.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses COBOL-IBM 360 DOS(S), BAL-IBM 350 DOS(S); security orotection in

operating system.

Resources Used

IBM 370/135, D0S/VS r.29(S) operating systen; tapes: 2 drives, 9 tracks, 800/1600

bpi; discs: 6000 tracks on IBM 23 1 4; 1/0 devices: card reader, printer.

Historv of Package

developed in-house; implemented 9/71; last chanrre 2/75.

Availability

all manuals unavailable; for further information call T. Mantz, Systems Analyst,

312/492-3261 . Comments

2-50
22. NORTHWESTERN UNIVERSITY

For the system overall, the major problem has been that the system files are not

always current.

SOFTWARE PACKAGE SUMMARY -1a

1a. Proposal System,,, subsystem of Project Management Information System

(PROMIS)

Description

monitors proposals from initial submission through final award or withdrawal/rejection; has a generalized select and list capability; also used for

non-Federally sponsored resear.ch.

Reports Generated

proposal activity report, proposal summary report.

Other Traits, Resources Used, History of Package, Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY-1b

1b. Project System,,, subsystem of Project Management Information System

Description

monitors projects for research administration; has a generalized select and list

capability; also used for non-Federally sponsored research.

Reports Generated

project budget register, trial balance, quarterly expenditure report.

Other Traits

same as package 1 except data base is non-integrated.

Resources Used, History of Package, Availability

same as package 1

.

Comments

The Project Svstem reports expenditures for projects in two areas. The first covers expenditures over the entire project. The second attempts to break personnel expenditures down by groups of people, e.g., undergraduate, faculty, etc.

Accounting practices within the University have made it impossible to gather

accurate data for this second area.

2-51
23. UNIVERSITY OF ILLINOIS, U RBANA-CHAMPAIG

N

University of Illinois, U rbana-Champaign (FICE 001775)

(large, state, member of institutional system)

Urbana, Illinois 61801

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Vice Chancellor for Research, University of Illinois, Urbana; centralized with administrative structure of institution; for further information call

George A. Russell, Vice Chancellor for Research, 217/333-^861.

Administration Parameters for Contracts and Grants (FY74)

650 contracts and grants for r&d for the amount $35,011 (expended) from 50 Federal

agencies; 1921 FTE professional staff, 155 FTE technicians; fields of research

include all [1] plus architecture, education, communications, veterinary medicine,

aviation

.

Computer Usage Profile

IBM 370/158, on-grounds, dedicated, interinstitut ional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but property; planning and budgeting-all;

equipment and specialized research facilities-inventory; procurement-all;

space-inventory, ucilization/allocation ; library support-technical services,

archives; internal audit; all (GB); WILL BE AUTOMATING': grant/contract information

system-proposal and agency monitoring; HAS MOT AUTOMATED: financial

accounting-property; indirect cost rate/fringe benefit rate-all; equipment and

specialized research facilities-maintenance; space-maintenance; personnel

management-current activities; grant/contract information system-proposal preparation, multicampus proposal/award communication network, sponsoring agency liaison;

cost sharing-all; orosram management-man loading, forecasting, scheduling.

Comments

It is time to have new systems developed. The present ADP operation is saturated

with maintaining and upgrading current programs and long range program development. In the long range time frame both Federally funded research and other activities will be beneficiaries of the long-range development.

SOFTWARE PACKAGE SUMMARY1

1. General Accounting,, 3100, subsystem of CICS (data entry)

Description

very comprehensive system; includes General Ledger, accounts receivable, cash

disbursements, cash receipts, payroll, audit trail, etc.; recent addition made to allow entry and edit of state vouchers by terminal (3277); plan to replace by an

IMS based system that includes integration of entire financial data system; also

used for non-Federally sponsored research.

Reports Generated

86, including various General Ledger reports on a monthly basis; various vouchers,

checks, inventory cards, Foundation reports, student organization reports, etc. on

a daily basis.

Other Traits

processing mode is batch, data base uses sequential, index-sequential access; uses

COBOL F(S), CICS, DMS II (S); security protection in terminal.

Resources Used

IBM 370/158, OS/VS r.1-HASP(S) operating system; tapes: 16 drives, 9 tracks, 6250

bpi; discs: 3.6 billion bytes; I/O devices: card reader, printer; also uses Model

20/Unit Record.

History of Package

developed in-house; implemented 1/68; last change 6/75.

Availabil ity

User and Programmer Manuals limited availabile; for further information call David

E. Henard, Mgr., University Data Systems, 217/333-0391, Room 330, Illini Towers,

l \09 East Chalmers, Champaign, Illinois 61820.

Comments

greatest problems with poor responsiveness, lack of integration, and poor access

to data.

SO FT W ARE ? A C K AG E SU M M A R Y - 2 2-52
23. UNIVERSITY OF ILLINOIS, URBANA-CHAMPAIG

N

2. Library Accounting - Obligations,, 3141, subsystem of TCAM (data collection)

Description

serves the Library

reports relating t to the system from

daily basis; wi'l sponsored research

Reports Generated

1) list of dail

report (weekly )

;

(monthly) ; 5 ) li

and address (month

Other Traits

processing mode

access; uses C030L

Resources Used

same as package 1 History of Package

developed in-house

Availability

all manuals liml

General Financial

61301

.

Acquisition Office by processing transac

the status of orders and payments for li

remote terminals (IBM 3735) from v;hich da

1 be adding obligation of journals; also

y transactions (daily); 2) listing of all

3) payment vouchers (weekly); 4) stat

sting of outstanding orders (monthly); 6)

iy).

is batch; data base is non-integrated w'i /VS (S); security protection in operating

tions and generating

brary materials; input

ta is extracted on a used for non-Federally

transactions and error

us of library funds

listing of vendor name

th sequential and VSAM

system

.

except no Model 20/Unit Record; also uses 3735 key to disk.

; implemented 7/72; last change 5/75.

ted available; for further information ca Data Systems, 217/333-2098, 54 Admin. Did

SOFTWARE PACKAGE SUMMARY -3

11 W.R. Starkey, Mgr.,

g., Urbana, Illinois

3. University Budget,, 3210, subsystem of CICS (for display)

Descript

i

work

for

payr

Reports G

1) u budg

stat

shee

Other tra

data

CICS

Resources

same History o deve

Availabil

all

Man a Illi

onsheets

all c oil fil

enerate

niversi

et anal

istics

ts (on

its

base

/DMS II Used

as pac

f Packa

loned i ity

manual

gement

n o i s 51

used to update the Budget file; printed volumes of the Budget created

ampuses and University levels; Budget file then used to up-date current

e for new Budget year; also used for non-Federally sponsored research,

dty and campus budgeting mats (annually); 2) budget index (annually); 3)

ysis (on request); 4) budget divided appointments (annually); 5) salary

(annually); 6) condensed budget volume (annually); 7) budget work

request )

.

has sequential, index-sequential access; uses MARK IV(S), COBOL ANS(S)

,

(S); security protection in terminal, record.

kage 1

.

gen-house; implemented 4/74; last change 4/75.

s limited available; for further information call Dick Mann, Director,

Information Systems Office, 217/333-0320, 251 Illini Tower, Champaign,

320.

SOFTWARE PACKAGE SUMMARY -4

Payroll,, 3330, subsystem of CICS (for display).

Description

operate

f el lows

sing a the non compat

i

viated

payroll

Reports Gene

22, inc

benefit

Other Traits

process

COBOL F Resources Us

s from

includ

11 g r o academi

ble pr form fo

s combi

rated

luding

report

one common data base; all employees, appointees, non-paid staff and

ed; a common, consistent and rational coding system used encompasups; includes the now separate academic and non-academic systems and

c benefit system; designed to handle all groups under consistent and

ocedures; uses the same forms for all groups; an alternative abbrer student employees; all state, trust, federal, monthly and biweekly

ned into one; also used for non-Federally sponsored research.

payroll checks and earning

s, charges to accounts, etc,

statements, check delivery register,

all but W-2 forms are weekly.

ing mode is batch; data base has sequential, index-sequential access; uses

(IBM) (5), COBOL ANS IV (IBM) (3), security orotection in terminal, record.

ed

2-53
23. UNIVERSITY OF ILLINOIS, URBANA-CHAMPAIGN

same as package 1. History of Package

developed in-house; implemented 5/73; last change 6/75.

Availability

all manuals limited available; for further information call Chester Ciemny, Mgr.

,

Application Program Maintenance, 312/996-8370, Rm. 370, Roosevelt Rd. Bldg. , Chicago, Illinois.

Comments

greatest problems with changes in regulations that require program changes with

minimum time to accomplish the task.

SOFTWARE PACKAGE SUMMARY -5

5. Department Cost Accounting System,, 3390, subsystem of TSO

Description

required by the College of Engineering to maintain and report expenditures against

research grants and cost sharing accounts; accumulated monthly charges for time

and labor input into engineering cost system to distribute in the clearing

accounts; voucher record for each University account created and submitted to the

Business Office monthly accounting system; file includes account numbers, percentages, and totals; also used for non-Federally sponsored research.

Reports Generated

Outputs include: 1) summary list of stores vouchers (monthly); 2) salary paid

report (monthly); 3) pre-processed and edit report (monthly); 4) clearing account

& analysis (monthly); 5) prepare store vouchers & punched output (monthly); 6)

list retirement workmen's compensation records (monthly); 7) HMS listing

(monthly)

.

Other Traits

data base has sequential access;- uses COBOL ANS IV(S).

Resources Used

same as package 1 . History of Package

developed in-house; implemented 6/67; last change 2/75.

Availability

User and Programmer Manuals unavailable; Operator Manual limited available; for

further information call same as package 2.

SOFTWARE PACKAGE SUMMARY -6

6. Purchasing,, 3400

Description

maintains requisition master file; as purchase orders are written, requisitions

removed from master file and transferred with new purchase order information to purchase order master file; this file updated with nine separate types of activity

before finally paid and placed on History File; approximately 2,000 transaction

cards each day against 10,000 master records; also maintains continuous purchase

orders records; also has display of this information; will oe replacing with IMS

system; also used for non-federally sponsored research.

Reports Generated

23, such as requisition status report; delivery date variance report, purchase

order status, invoice voucher list, etc.; made daily, setniweekly, weekly, as requested

.

Other Traits

same as package 1 except no security protection.

Resources Used

same as package 1

.

History of Package

developed in-house; implemented 1/65; last change 5/75.

Availability

User and Programmer Manuals available through CAUSE [30 I Operator Manual

limited available; for further information call John Jones, Systems Analyst,

217/333-0391, Rm. 330, Illini Towers, 409 East Chalmers, Champaign, Illinois,

61820.

Comments

Greatest problem is lack of integration with disbursements process in accounting.

2-54
23- UNIVERSITY OF ILLINOIS, URBANA-CH AMPAIGN

SOFTWARE PACKAGE SUMMARY -7

7. Stores Inventory,, 3450

Description

maintains records on all stock items carried by storerooms; stock number, quantity, status, catalog number, and account number are some items carried in master

record; updated daily; display of back order requisitions added to augment current

stores system; plan to replace with IMS based system.

Reports Generated

transactions to each stock item; stores vouchers; weekly stock status showing

inventory levels; monthly variance between the storeroom count and the machine

count; annual reports of dollar value of inventory on hand and stock turnover;

five daily, one weekly, three monthly and one annual report produced.

Other Traits

same as package 1 plus physical security protection.

Resources Used

same as package 1

.

History of Package

developed in-house; implemented 1/69; last change 5/75.

Availability

User and Programmer Manuals available through CAUSE [3] ( Operator Manual unavailable; for further information call Gary G raham , Systems Analyst, 217/333-6404,

UCOADP, 54 Admin. Bldg., Urbana, 111. 61801.

Comments

Inventory control is not integrated with the ordering process to include the

automatic creation of purchase orders. A manual interface is required in most key

portions of the system.

SOFTWARE PACKAGE SUMMARY -8

8. Movable Equipment Inventory ,, 3480

Description

maintains up-to-date records of all non-consumable items (movable equipment);

provides a central data information file; provides for rapid means of inventory

evaluation; also used for non-Federally soonsored research.

Reports Generated

inventory status reports.

Other Traits

same as Dackage 5 plus has index-sequential access. Resources Used

same as package 1

.

History of Package

developed in-house; implemented 10/74; last change 6/75.

Availability

all manuals available; for further information call Richard Starkey, Analyst,

217/333-6349, 54 Admin. Bldg., Urbana, 111. 61301.

Comments

This new system should provide the normally expected advantages of automation:

reduced clerical effort; reduced clerical error; and tne ability to handle large

volumes without corresponding increases in personnel to handle the paperwork.

However, the greatest benefits of this system should be through the increased

control of the inventory provided by the greater timeliness, accuracy, and availability of information.

SOFTWARE PACKAGE SUMMARY -9

9. General Accounts Receivable ,, 35 1 Description, Reports Generated

maintains a customer master file and year-to-date transaction file; account title

file maintained to insure unique account exists for each transaction; at month's

end, statements of Wages, Salary, Expenses on Equipment, and Subsidiary Ledger

Account Summary are produced with individual amounts being posted to the account

title file. Each and every month, over 100,000 transaction details are processed

by this system. There are over 6,000 accounts in the account title file. Aging

2-55
23. UNIVERSITY OF ILLINOIS, (J RBANA-CHAMP AIG N

data base has sequential access; uses COBOL(S); uses

is kept for receivables and statements of overdue accounts are produced for delinquent customers at the end of every month. Statements for monthly rentals are also produced by the system; also used for non-Federally sponsored research.

Other Traits

processing mode is batch;

physical security protection,

Resources Used

same as package 1

.

History of Package

developed in-house; implemented 1/65; last change 1/71.

Availability

User and Operator Manuals unavailable; Programmer Manual limited available;

further information call same as package 7. for

SOFTWARE PACKAGE SUMMARY -10

10. Graduate Research Proposals ,, 3590

Descript

mai

con

inc

sta

act

Reports

out mon

act

Other Tr

pro

Resource

san History

dev

Availabi

Use

inf

ion

ntain

duct

ludes

t u s

;

ion t Gener

puts

thly

ivity

aits

cessi

s U se

e as

of Pa

elope

lity

r an ormat

s file of requests to foundations and commercial firms for funds to

graduate students' research projects; data collected and maintained

research area, department, requested date, sponsor, fund source, and

reports produced reflect requests in the period, year to date totals, and

aken ; also used for non-Federally sponsored research.

ated

are: 1) graduate fellowship payment nrocedure (fall fi spring); 2) edit of

transactions (on request); 3) monthly activity report; 4) year to date

report (on reouest); 5) annual report (annually).

nn- mode is batch; data base has seauential access; uses COBOL IBM-F(S).

dpackage 1 . ckage

d in-house; implemented 9/53; last change 1/70.

d Programmer Manuals unavailable; Operator Manual available; for further

ion call same as package 2.

11 . STRATA, ,3710

SOFTWARE PACKAGE SUMMARY -11

Description

a well

'langua

cial fi

sing;

and Sys

experti

require

Other Traits

process

Resources Us same as History of P develop

impleme

Availability

User a in forma

documented system of parameter driven or user oriented auditing programs;

ge ' is user oriented; used by auditing department to audit selected finanles; jobs submitted directly to the Financial Production staff for procesproduction staff controls JCL job cards for billing purposes; Developmental

terns staff involved with STRATA only if program problems require technical

se; financial system analyst coordinates use of financial files as

d; also used for non-Federally sponsored research.

ing mode is batch; data base has seauential access,

ed

package 1 . ackage

ed corn nted 14/ mercially by Touche-Ross, a public accounting firm in Chicago, 111.;

73; no changes.

nd Operator Manuals available; Programmer Manual unavailable; for further

tion contact Touche-Ross, Public Accounting Firm, Chicago, 111.

SOFTWARE PACKAGE SUMMARY-12

12. Department Accounting System ,, 37^0 , subsystem of TSO

Description

2-56
23- UNIVERSITY OF ILLINOIS, URBAWA-CHAMPAIGN

produces financial statements reflecting expenses and allocations for projects;

also used for non-Federally sponsored research.

Reports Generated

statements, audit-trails for transactions.

Other Traits

nrocessing mode is interactive; data base has sequential, index-sequential, random

access; uses ANS 4 COBOL(S); security protection in terminal, operating system.

Resources Used

same as package 1 . History of Package

developed jointly with user, ie. Chemistry Department; implemented 1974.

Availability

User and Operator Manuals limited available; Programmer Manual unavailable; for

further information call P. R. Das, Mer. , Analytical Data Systems, 217/333-6283,

54 Admin. Bldg, Urbana, 111. '61801.

Comments

greatest problems with human communications.

SOFTWARE PACKAGE SUMMARY -13

13- Teach and Non-Teach File,, 6500

Description

second phase of course data collection; creates end product for the

Teaching/Non-Teaching or TNT data file; is the basis or input for many important

institutional reports and studies; production requires much movement of reports

and data, communication, and cooperation between Office of Administrative Studies

(DAS) and Campus Office of Administrative Data Processing (ADP); ability to keep

processing on schedule most important; will be undertaking system revision for more efficiency; also used for non-Federally sponsored research.

Reports Generated

outputs are 1) direct instruction edit listing (semesterly); 2) account class card

match-merge card ( semesterly ) ; 3) account class card matchmerge listing

(semesterly )

.

Other Traits

processing mode is batch; data base has sequential access; uses COBOL ANS II & IV(S); security orotection in data, record.

Resources Used

same as package 1

.

History of Package

developed in-house; also used by University of Illinois, Chicago, 111., implemented 9/67; last change 9/69.

Availability

all manuals available; for further information call J. D. Cottrell, Data Processing Analyst, 217/333-3342, 54 Admin. Bldg., Urbana, 111. 61301.

SOFTWARE PACKAGE SUMMARY -14

14. State Board Cost Study,, 6320

Description

generates information requested by State Board of Higher Education; an integral

part of campus planning; cost of instruction data produced from system, which in

turn is basis for academic budget; data produced by Teach/Mon-Teaoh System concatenated and used as input to this system; these data edited, recorded, compressed,

and assigned cost study codes according to specifications stipulated by Higher

Board; also used for non-Federally sponsored research.

Reports Generated

produces yearly reports giving the cost of instruction at various levels of student class, course, type of instruction, and function; five reports produced; each

may be produced by academic year, fiscal year, and by semester or term; large

output of data possible; Urbana and University Campus processed separately; 14 outputs.

Other Traits

same as package 13.

Resources Used

same as package 1 . 2-57
23. UNIVERSITY OF ILLINOIS, URBANA-CHAMPAIGN

History of Package

developed in-house; implemented 1/69; last change 8/74.

Availability

all manuals available; for further information call same as package 13-

SOFTWARE PACKAGE SUMMARY -15

15. Short Range Planning ,, 6850

Description

gives data for use in all phases of academic management; input in card form and

collected by various university agencies as well as campuses; reports produced on request; also used for non-Federally sponsored research.

Reports Generated

comparisons of degrees at national, state, and department level, earned degrees

conferred by department, enrollments by curriculum, dollars expended by department, dollars expended adjusted to 1 Q 5 9 purchasing power, full time equivalency by

rank, summary of teaching and non-teaching duties, space assigned and generated,

and departmental instruction load; generally produced by department, college, and

campus meaning each program has three outputs; 19 outputs in all.

Other Traits

processing mode is batch; data base has sequential access; uses COBOL(S).

Resources Used

same as package 1

.

History of Package

developed in-house; implemented 3/69; last change 2/71.

Availability

all manuals available; for further information call same as package 13.

SOFTWARE PACKAGE SUI1MARY-16

16. Extension Management Info System,, EMI3-7250

Description

a Program Development —Management Information System developed for the College of

Agriculture Cooperative Extension Service; consists of 28 programs which accumulate manpower projections for current and next year, actual man-hours worked by

extension service personnel, and information retrievals; data for both places of

work and work reported is divided bv educational objectives such as improvement of

farm income, soil and water conservation, marketing distribution and utilization

of agricultural products; under each of these categories, reported time is further

divided into audience types, i.e., farmer, homemaker, business men, agricultural

associations, etc.

Reports Generated

outputs are: 1) diametric headed listing (annually); 2) parameter listing

(annually); 3) plan of work edit listing (annually); 4) plan of work update

listing (annually); 5) activity file edit listing (on request); 6) activity file

update listing (on request); 7) interrogation parameter listing (on request); 8)

retrieval report listing (on reouest); 9) FESSD? punch card file & listing (on

request); 10) annual leave report (on request).

Other Traits

same as package 14 except no COBOL ANS II; also has index-sequential access. Resources Used

same as package 1

.

History of Package

developed commercially by System Development Corporation; also used by other

states; implemented 6/63; last chanpe 6/75.

Availability

all manuals available; for further information call H. D. Ferell, Data Processing

Analyst, 217/333-4552, 54 Admin. Bldg.,U. of 111., Urbana.

SOFTWARE PACKAGE' SUMMARY-17

17. University Press Accounting, ,7600

Description

2-58
23. UNIVERSITY OF ILLINOIS, URBANA-CHAMPAIGN

provides functions necessary for accounting of University publications; reports

produced aid in processing of new orders and help maintain efficient inventory

control; also prepares statements detailing payments and credits for publication

materials; additional accounting reports produced which provide valuable data for

cost and sales analysis; also used for non-Federally sponsored research.

Reports Generated

outputs are: 1) daily processing report; 2) royalty file print report (daily); 3)

title file print report (daily); 4) payments & credits processing (daily); 5)

order reversals & backorder lists (on request); 6) title file low stock reports

(daily); 7) customer labels printing (daily); 3) variable address labels printing

(daily); 9) title labels printing (daily); 10) sales & inventory reports (daily);

11) cost*of sales reports (daily); 12) royalty summary (monthly); 13) royalty

statements & vouchers (monthly); 14) end of year inventory reports (annually); 15)

subscriber mailing labels (oh -request )

.

Other Traits

same as package 14 except no COBOL ANS II; also has index-sequential, random

access

.

Resources Used

same as package 1

.

History of Package

developed in-house; implemented 7/73; last change 7/75.

Availability

User Manual unavailable, Programmer Manual limited available, Operator Manual

available; for further information call S. M. Prosise, Data Processing Analyst,

217/333-2722, 54 Admin. Bldg., U. of 111 . ,U rbana.

SOFTWARE PACKAGE SUMMARY -18

18. OSU Space Analysis ,, 5360

Description

provides a method of projecting building space requirements for future based on student and staff projections, as needed; based on student enrollment and number

of staff employed; projects student contact hours, staff contact hours, and space

distribution by department; data from Course Facility File, BIR Head Count File,

and Student Records Enrollment Statistics File used for projections; produces 10 reports for the Office of Space Utilization; also used for non-Federally sponsored

research

.

Reports Generated

outputs produced annually are: 1) space utilization-requirement report; 2)

staff /student and student/staff ratio; 3) NASF required/FTE student; 4) space

analysis (current course request dept.); 5) space analysis (estimated facilities

required); 6) space analysis (space distribution, FTE and Headcount Student

distribution); 7) space analysis (office space survey); 8) space analysis (TNT

reports 2 & 2E )

.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses COBOL F (IBM)(S)

.

Resources Used

same as package 1

.

History of Package

developed in-house; implemented 3/66; last change 12/71.

Availability

User Manual limited available, Programmer and Operator Manuals unavailable; for

further information call Jerry Bolin, Mgr., Student Systems, 217/333-4831, 54

Admin. Bldg., U rbana, 111. 6"! 801.

2-59
24. INDIANA UNIVERSITY , BL00MIN3T0N

Indiana University, Bloomington (FICE 001809)

(large, state, member of institutional system)

Bloomington, Indiana 47401

ADMINISTRATIVE INFORMATION

Reporting Unit

Contract Administration, Admin. Serv. Bldg. Rm. 126, Indiana University; centralized with administrative structure of institution; for further information call

Leslie E. Hewitt, Assistant Contract Administrator, 812/337-2257.

Administration Parameters for Contracts and Grants (FY74)

1 159 contracts and grants for r&d , health services, training for the amount $32. 0M

(expended) from 27 Federal agencies; 3719 FTE professional staff, 747 FTE technicians; fields of research include all[1] plus education.

Computer Usage Profile

IBM 370/155, on-grounds, shared, intrainstitutional and interinstitutional , computer network.

Functions Administered [2]

HAS AUTOMATED: financial accounting-cash receipts, fiscal reporting; planning and

budgeting-historical and current expenditure analysis (GB); indirect cost

rate-expenditure analysis(GB) ; grant/contract information system-proposal and

agency monitoring; cost sharing-records management; all (RB) except where noted.

HAS NOT AUTOMATED: financial accounting-accounts receivable, property; planning

and budgeting-forecasting; indirect cost rate-forecasting techniques, preparation

of proposal; ^rant/contract information system-award communication network, sponsoring agency liaison; cost sharing-agreements

.

Comments

Greatest problems with human error and inflexibility of some purchased packages.

SOFTWARE PACKAGE SUMMARY -1

1. Proposal and Agency Monitoring/Records Management, Stanford System

Description, Reports Generated

proposals and awards statistical reports; ad hoc requests provided by report

generator; frequency: monthly and on reauest; also used for non-Federally sponsored research.

Other Traits

processing mode is batch; data base is integrated; uses AMS COBOL (S).

Resources Used

IBM 370/155, OS/MV'T operating system; MARK IV dbms (used for Generalized Reports);

tapes; 3 drives, 9 tracks; 1500 bpi; I/O devices: card reader, printer.

History of Package

developed out-of-house at Stanford University; also used by Stanford University;

implemented 6/72; last change 3/74.

Availability

software package and all manuals available; for further information contact Stanford University.

SOFTWARE PACKAGE SUMMARY -2

2. Financial Accounting/Planning and Budgeting, Statement of Account

Description, Reports Generated

monthly statement of account, contract ledgers, cash report, indirect cost analysis; frequency: monthly and quarterly; also used for nonFederally sponsored

research

.

Other Traits, Resources Used

same as package 1 except no MARK IV used.

History of Package

developed in-house; implemented 6/68; last change 11/74.

Availabil ity

all manuals unavailable; for further information on software call Robert Fenton,

Mgr., Systems Assurance Group, 312/337-5606, 1000 E. 17th St., Bloomington, In. 47401 .

2-60
25. INDIANA UNIVERSITY , INDIANAPOLIS

Indiana University, Indianapolis (FICE 001813)

(medium, state, member of institutional system)

1219 W. Michigan St.

Indianapolis, Indiana 46202

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Sponsored Programs- Research and Advanced Studies, IUPUI, 355 Lansing

St., Indianapolis, Indiana 46202; decentralized from but within administrative

structure of institution; for further information call Doris H. Merritt, M.D.,

Dean, Office of Sponsored Prog.rams, IUPUI.

Administration Parameters for Contracts and Grants (FY74)

300 contracts and grants for r&d , health services, training for the amount $25. 0M

(funded) from 6 Federal agencies; 530 FTE professional staff, 300 FTE technicians;

fields of research include all [1] plus law, arts.

Computer Usage Profile

IBM 370/155, on grounds, shared, intrainstitutional , computer network named

Indiana University System.

Functions Administered

HAS AUTOMATED: grant /contract information system-proposal preparation, proposal

and agency nonitorinr, multi-campus proposal/award communications network, sponsoring agency liaison; cost sharing; program management-forecasting, managing; all

(R); WILL BE AUTOMATING: fiscal administration-financial status, planning and

budgeting, indirect cost rate; procurement of equipment; personnel management.

Comments

Contract/grant information system instituted in May, 1975. Too early to discuss

results.

SOFTWARE PACKAGE SUMMARY -1

1. Grants Management System

Descript ion

grant/contract information system; also used for non-Federally sponsored research.

Other Traits

processing mode is batch or remote batch; data base is integrated with sequential

access; uses MARK IV (S).

Resources Used

IBM 370/155, 0S/MVT(S) operating system; MARK IV(S) dbrns; tapes: 2 drives, 9 tracks, l600bpi; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 4/75.

Availabil ity

software package and User Manual available; for further information call Dick

Kisters, Systems Analyst, 312/337-5606, 1000 E. 17th St., Bloomington, In. 47401.

Comments

New system--insuf f icient experience.

26. PURDJE UNIVERSITY

Purdue University (FICE 007883)

(large, state, main campus of multicamnus institution)

West Lafayette, Indiana 47Q07

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Contract Administration, Executive Building, West Lafayette, Indiana

47907; centralized with administrative structure of institution for further information call H. C. Buchanan, Administrative Coordinator of Svstems and Cost,

317/494-8461

.

2-61
26. PURDUE UNIVERSITY

Administration Parameters for Contracts and Grants (FY74)

developed in-house; also used on IBM 360/40 with OS, IBM 360/50 with OS; implemented 3/71; last change 5/75.

Availability

not available; for further information call H. C. Buchanan, Administrative CoorIBM 370/145, on-grounds, shared, intrainstitutional , computer network named CICS

(Customer Information Control System).

Functions Administered

HAS AUTOMATED: financial accounting-payroll/fringe benefits, cash receipts, cash

disbursements, accounts receivable, fiscal reporting, property, time and effort

reporting (GB), cost sharing, overhead charges, purchase of supplies/equipment/

services; budget and expenditure control-historical and current expenditure analysis (by individual project, by budget categories within a given project), identifying questionable transactions (daily), diverting overexpenditure to a non-sponsored account; indirect cost rate-retrieval of source data for preparation

of proposal (GB), i.e., space utilization, equipment, departmental administration;

grant/contract information system-proposal budget preparation; all (RB) except

where noted; WILL BE AUTOMATING: indirect cost rate-preparation of proposal;

grant/contract information system-proposal and agency monitoring; personnel management (i.e., interests, current projects); all (RB); HAS NOT AUTOMATED:

grant/contract information system-proposal technical write-up; has automated

research administration functions for non-Federally sponsored research.

Comments

The majority of the fiscal administration of sponsored programs (Federal and

non-Federal) is accomplished through the use of a customtailored computer system

"Internal Control System for Sponsored Programs" which is a sub-system of General

Accounting System. Based upon the coding of accounting transactions, i.e., transactions processed to specified funds, the computer determines the appropriate

actions to be taken with the transactions, special reports to be generated,

machine audits to be performed, etc. In addition, the requirements of the sponsoring agencies are contained in several of the other major computer systems,

i.e., Payroll Appointment and Distribution Systems, etc., but the "Internal

Control System for Sponsored Programs" monitors the transactions to these systems

to insure they comply with the prescribed rules and regulations.

SOFTWARE PACKAGE SUMMARY -1

1. Internal Control System for Sponsored Programs ,, CAAC (Contract Administraction

Accounting), subsystem of General University Accounting System

Description

1 ) provides the necessary financial control and reporting required to meet the

needs of the various sponsoring agencies and the university; 2) assists the Office

of Contract Administration in the daily administration of sponsored projects by

identifying questionable charges, etc.; 3) controls the expenditure of restricted

budget categories, i.e., travel, equipment purchases, etc.; 4) plan to automate

manual systems currently in effect to record and report statistical and textual

information pertaining to proposals and awards; also used for non-Federally sponsored research.

Reports Generated

financial summary status report, transaction listing, outstanding encumbrance

listing, questionable transaction listing, monthly and quarterly expenditure

reports, special reports on request.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses ANS COBOL v. 2(3), CICS (Customer Information Control

System)(S); security protection in all [4] but field.

Resources Used

IBM 370/145, 0S/VS1(M) operating system; tapes: 3 drives, 9 tracks, 1600 bpi;

discs: 50 cyl/day on 3330; I/O devices: card reader, printer, CRT, IBM 2740

typewriter terminals.

History of Package

developed in-house; also used on IBM 360/40 with OS, IBM 360/50 with OS; implemented 3/71; last change 5/75.

Availability

not available; for further information call H. C. Buchanan, Administrative Coordinator of Systems and Cost, 3 17/494-3461, Office of Contract Admin., Purdue U. Purdue U

.

2-62
26. PURDUE UNIVERSITY

Comments

The major problems with our present system are: 1) the system requires frequent

modifications to meet the changing requirements of the sponsoring agencies; 2) due

to the large number of systems which the "Internal Control System" interfaces

with, modifications can be extremely complex and time consuming; 3) time required

to train new staff in the use of the system.

27. UNIVERSITY OF IOWA

University of Iowa (FICE 001302)

(medium, state, single institution

)

Iowa City, Iowa 52242

ADMINISTRATIVE INFORMATION

Reporting Unit

Research Administrative Services, 202 Jessup Hall, University of Iowa; centralized

with administrative structure of institution; for further information call Robert

L. Ontjes, Educational Systems Coordinator, 319/353-5534

.

Administration Parameters for Contracts and Grants (FY74)

700 contracts and grants for r&d , health services, training for the amount $41.0 M (funded) from 40 Federal agencies; 2500 FTE professional staff, 500 FTE technicians; fields of research include all [1].

Computer Usage Profile

IBM 370/145, on-r^rounds, shared.

Functions Administered

HAS AUTOMATED: proposal and agency monitoring (RF); WILL BE AUTOMATING: time and

effort reporting (GB); has automated research administration functions for

non-Federally sponsored research.

Comments

Greatest problems with software and human interfaces.

The accounting, payroll, and equipment functions are included in the overall University system; therefore, the only items specifically addressed here are in

regard to the Grant/Contract information system. All our computer processing is

done through programs that are written in PL/1 for the specific application and

need

.

28. UNIVERSITY OF KANSAS

University of Kansas (FICE 001943)

(medium, state, single institution)

Lawrence, Kansas 66045

ADMINISTRATIVE INFORMATION

Reporting Unit

Research Administration, University of Kansas; decentralized from but within

administrative structure of institution; for further information call Glen A. Marotz, Assistant Dean of R.A., Q 1 3/364-3126

.

Administration Parameters for Contracts and Grants (FY74)

304 contracts and grants for r&d, training for the amount $6.9M (expended) from 3 Federal agencies; 236 FTE professional staff; fields of research include all [1]

but business.

Comments

Do not, as yet, have a separately identifiable software management system for

sponsored research; do Drovide oroject directors with monthly accounting information in the same format and part of regular university monthly and annual accounting; considering developing this capability; waiting on a decision for new hardware for administrators.

2-63
29. UNIVERSITY OF KENTUCKY

University of Kentucky (FICE 008011)

(large, state, multicampus institution)

Lexington, Kentucky 40505

ADMINISTRATIVE INFORMATION

Reporting Unit

Computer Center, 72 McVey Hall, plus University of Kentucky Research Foundation

and Research Accounting Department of Controller Division; centralized with

administrative structure of institution; for further information call Forrest

Hahn.-Mrr., Data Processing, 606/258-2915

Administration Parameters for Contracts and Grants (FY74)

1400 contracts and grants for r&d , health services, training for the amount $16. 5M

(expended) from 20 Federal agencies; fields of research include all [1] but computer sciences.

Computer Usage Profile

IBM 370/165, on-grounds, shared, interinstitutional , computer network.

Functions Administered [2]

HAS AUTOMATED: financial accounting; indirect cost rate( partially ); equipmentinventory; space-inventory; program management-cost control; all (G3); HAS NOT

AUTOMATED: fiscal planning and budgeting; personnel management; library support;

grant information; cost sharing; internal audit.

Comments

greatest problems with 1) lack of software for control and reporting; 2) lack of

personnel.

SOFTWARE PACKAGE SUMMARY -1

1. Equipment Inventory , ,EQU

Description

maintains an up-to-date file of all equipment owned bv or on loan to University;

also used for non-Federally sponsored research.

Reports Generated

1) Value by building; 2) cost by account; 3) cost by sources of funds; 4) list of

ourchases; 5) surplus; 5) UKRF equipment; 7) property no. sequence; 8) hospital

depreciation

.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses COBOL F(S).

Resources Used

IBM 370/165, 0S(S) operating system; 134K bytes hi?h speed storage; tapes: 3 drives, 9 tracks, 1600 bpi; discs: 5200 tracks on 2314; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 6/70.

Availability

software package and User Manual limited available; for further information call

Forrest Hahn, Mgr., Data Processing, 606/253-2916.

SOFTWARE PACKAGE SUMMARY -2

2. Indirect Cost Analysis

Description

handles indirect cost rate-expenditure and budget analysis.

Reports Generated

1) cost center by Fund and college; 2) summary by Fund; 3) cost center; 4) summary

University cost center; 5) department cost center.

Other Traits, Resources Used

same as package 1 except uses 2800 tracks of 2314 disc.

History of Package

developed in-house; implemented 7/71; last change 7/74.

Availability

software package limited available ; for further information call same as package 1.

2-64
30. LOUISIANA STATE UNIVERSITY

Louisiana State University (FICE 002009)

(large, state, institutional system)

Baton Rouge, Louisiana 70803

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Advanced Study and Research, 128 David Boyd Hall, Louisiana State University; decentralized from but within administrative structure of institution;

for further information call Dr. Ralph W. Pike, Assistant Vice Chancellor for

Research Coordination.

Administration Parameters for Contracts and Grants (FY 7*0

contracts and grants for r&d for the amount $8. 011; 900 FTE professional staff, 75

FTE technicians; fields of research include all [1] plus marine science, energy.

Computer Usage Profile

IBM 360/40, on grounds, shared, interinstitut ional

.

Comments

We are not really automated in this area except for one report for the Vice President for Research for the LSU System and have no future plans in this area. However, we are actively working on a project to capture the research interests and

scholarly activity of the faculty in a computer automated data management system.

SOFTWARE PACKAGE SUMMARY -1

1. Vice President for Research Quarterly Report,, R203-03-11 ?< R203-03-13, subsystem of

Administrative Accounting

Other Traits

processinc mode is batch; data base is partially integrated with sequential

access; uses AMS COBOL (S).

Resources Used

IBM 3^0/40 H, D0S(S) operating system; COBOL(S) dbms; tapes: 1 drive, 9 tracks,

1600 bpi; discs: 29M bytes; 1/0 devices: card reader, printer.

History of Package

develoned in-nouse; last change 1/75.

Availability

available through CAU3E[3].

31

.

TULANE UNIVERSITY

Tulane University (FICE 002029)

(small, independent, non-profit, single institution)

New Orleans, Louisiana 70113

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of University Development, Sponsored Programs, Tulane University, centralized with administrative structure of institution; for further information call

Albert J. Wetzel, Director of University Development or Mrs. Rita C. Finley,

Admin. Assistant, Sponsored Programs.

Administration Parameters for Contracts and Grants (FY74)

232 contracts and "rants for r&d , health services, training for the amount $15. 8M

(funded) from 11 Federal agencies; fields of research include all [1] but computer

sciences

.

Comments

Tulane University uses an IBM 70'l4 with non-standard COBOL. Budret accounting and

payroll are the onlv two areas of administration that are automated. Federally

sponsored projects are handled as any other budget account with monthly reports

sent to principal investigator. Special programs are written on request to supply

data and generate reports to satisfy specific reporting requirements placed on the

University by specific government agencies.

2-65
32. JOHNS HOPKINS UNIVERSITY

Johns Hopkins University (FICE 002077)

(small, independent, non-profit, single institution)

Charles and 3^th Streets

Baltimore, Maryland 21218

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Administration, Homewood Divisions, Rm. 113-Garland Hall; decentralized

from but within administrative structure of institution; for further information

call H. R. Proctor, Sponsored Research Officer, Homewood Divisions, 301/366-3300,

x 868.

Administration Parameters for Contracts and Grants (FY74)

188 contracts and grants for r&d for the amount $8.8M (funded) from 14 Federal

agencies; 80 FTE professional staff, 97 FTE technicians; fields of research

include all [ 1 ]

.

Computer Usage Profile

IBM 7094, on-grounds, shared; IBM 370/135, on grounds, shared; IBM 1401, on grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-payroll, cash receipts, cash disbursements,

fiscal reporting, time and effort reporting; planning and budgeting-all; indirect

cost rate/fringe benefit rate-expenditure and budget analysis; procurement-all;

space-inventory, utilization/allocation; library support-circulation services;

personnel management current activities; all (GB).

SOFTWARE PACKAGE SUMMARY -1

1. Facilities Management System (Soace Utilization), FM-SYS

Description

Maintains inventories and reports space utilized in general terms of square footage, type of use, etc; uses HEGIS taxonomy where possible; also used for

non-Federally sponsored research.

Reports Generated

soace utilized by building, room type, department, indirect cost pool function,

etc . Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses A.NS COBOL v.4(S); security orotection in operating system.

Resources Used

IBM 370/135, 0S/VSKS) operating systen; 1Q6K bytes high speed storage; tapes: 4 drives, 7^9 tracks, 556/300-800/1600 bpi; disc: 400 H bytes; 1/0 devices: card

reader, orinter.

History of Package

developed in-house; also used on IBM 1401; implemented 3/72; last change 3/75.

Availabil ity

software package available now at no cost; User and Operator Manuals limited available; Programmer Manual unavailable; input transmittal forms, taxonomies, sample

reports available for cost of reproduction; for further information call Lewis E. Myrick, Director, Office of Administrative Svstems, 301/3.66-3300, x 1051.

SOFTWARE PACKAGE SUMMARY -2

2. Payroll System ,,, subsystem of Personnel/Payroll Data System

Description

updates/maintains integrated personnel/payroll data base and provides routine

payroll procedures for both semi-monthly and hourly paid staff; has ability of

paying staff from multiple budget sources, also rruaranteeinfr a predefined payment, regardless if funding details have been co'noleted; plan to have on-line CIGS

retrieval of information from data base and on-line update of portions with

securitv check; also used for non-^ederally sponsored research.

Reports Generated

update logs, turn-around source documents, checks, registers, time cards, labor

distribution reports, rrant/contract termination notices, etc.

2-66
32. JOHNS HOPKINS UNIVERSITY

Other Traits

sane as package 1 except has integrated data base.

Resources Used

same as package 1

.

History of Package

develoDed in-house; implemented 7/70; last change 2/75.

Availability

software package available now at no cost; User and Programmer Manuals unavailable; Operator Manual limited available at cost of reproduction; for further

information call same as package 1

.

Comments

Greatest problems with 1) keeping up with new data variables dictated anew each

day; 2) keeping communication lines open for new procedures necessitated by

constant evolution of system; 3) many users. Very responsive to our needs; personnel data also integrated into basis; many

different statistical studies involving personnel type information and budgetary

variables generated from this data base.

SOFTWARE PACKAGE SUMMARY -3

3. Purchasing/Procurement System

Description

keeps track of

feeds encumbran

curement office

lar purchase or ter generated

package will be

on-line; daily

non-Federally s Reports Generated

edit listings,

Other Traits

processing mode

security protec

Resources Used

same as package

History of Package

developed in-ho

ment

.

Availability

software packa

in 1975 at no c

various vendors, writes purchase orders, maintains open order file,

ce info, to financial system, provides annual statistics to profor contractual negotiations with vendors, etc.; writes both reguders and 'confirming' purchase orders; whole purchase order compuwith copies to expediters, receiving; after language conversion,

a generalized purchasing system; vendor file will probably go

remote batch will be normal mode of operation; also used for

ponsored research.

purchase orders, open order inquiries, volume statistics.

is batch; converting from IBM 1401 Autocoder(M) to ANS COBOL v. 4; tion in operating system.

use; also used on IBM 1401; implemented 1/70; currently in developge will be available in 1976 at no cost; manuals will be available

ost; for further information call same as package 1.

2-67
33. UNIVERSITY OF MARYLAND, COLLEGE PARK

University of Maryland, College Park (FICE 009553)

(lar^e, state, member of institutional system)

College Park, Maryland 20742

ADMINISTRATIVE INFORMATION

Reporting Unit

Vice Chancellor for Academic Planning and Policy, University of Maryland; centralized with administrative structure of institution; for further information call

Dr. Thomas B. Day, Vice Chancellor for Academic Planning and Policy, 301/45*4-4702.

Administration Parameters for Contracts and Grants (FY74)

524 contracts and grants for r&d for the amount $17.8 1! (expended) from 17 Federal

agencies; 600 FTE professional staff, 200 FTE technicians; fields of research

include all [1] plus education.

Computer Usage Profile

UNIVAC 1103, on-grounds, shared, interinstitutional

.

Functions Administered

HAS AUTOMATED: fiscal administration; space; library; grant/contract information

(RB); all (GB) except where noted; WILL BE AUTOMATING: procurement (75/76);

nersonnel (75); HAS NOT AUTOMATED: equipment; cost sharing; program management;

internal audit; has automated research administration functions for non-Federally

sponsored research.

Comments

greatest problems with not enough people or budget support in administration.

SOFTWARE PACKAGE SUMMARY -1

1. Budget Forecasting System ,,, subsystem of Budget Control System

Descript ion

provides management with an effective budget control and projection tool; eliminates hand-prepared reports; can be used at any time between monthly reports to

obtain monthly projection and balance figures; plan to provide management, via

CRT, daily projection and balance figures.

Reports Generated

monthly reports of expenditures to date and current year-end projection.

Other Traits

processing mode is batch; data base is partially integrated* with sequential

access; uses COBOL-Level ft3.(S).

Resources Used

UNIVAC 1108, Exec 3-Level 31 (M) operating system; FMS8F(M) dbms; tapes: 2 drives,

9 tracks, 800 bpi; discs: 3-7M bytes; I/O devices: card reader, printer, CRT.

History of Package

developed in-house; implemented 1/75; last change 6/75.

Availability

all manuals unavailable; for further information call Stephen Ulrich, Systems

Analyst, 301/454-5232, Main Admin. Bldg., R0123, U. of Md

.

Comments

greatest problems with obtaining data at a snecific time from University files

administered by other offices.

SOFTWARE PACKAGE SUMMARY -2

2. Student Account Receivable Processor, T10600,X702T

Description

update student accounts with debits and/or credits; run daily; detailed edit checking; reports used for audit trails by batch and transaction code.

Reports Generated

batch cover sheets, transaction codes summaries per batch; bad debt accounts

posted, batch details rejected error report; suspense payment file not posted,

amounts posted per batch summary.

Other Traits

processing mode is batch; data base is integrated with random access; uses COBOL

ANSI(S), security protection in production control.

Resources Used

2-68
33. UNIVERSITY OF MARYLAND, COLLEGE PARK

UNIVAC 1108, Exec 8(M) operating system; FMS8(M) dbms; 30K words high speed

storage; I/O devices: card reader, printer, card punch; input can be from data

files on mass-storage devices; some data files created from cash register cassette

or key to cassette, transmitting to files on mass-storage devices.

History of Package

developed in-house; implemented 9/74; last change 6/75.

Availability

all manuals and extensive documentation unavailable; for further information call

Jerry Rudden, Applications Manager, 301/454-5213, U. of Md . , Administrative Computer Center, Main Admin. Bldg. , Rm 0137, College Park, Md . 20742.

Comments

Greatest problems with software edit checks: 1) eliminating posting details to wrong accounts; 2) eliminating duplicate detail posting criteria for account integrity; and 3) credit accounts., no debits. further remarks: 1) only processor is

capable of updating student accounts; 2) input is made by various Depts. and/or

Depts.' charge systems: a)motor vehicle; b) resident life; c) food service; d)

financial aid; 3) another subsystem is used to interface student accounts to

University's general ledger; 4) has 31 processors within the student accounts

receivable system.

SOFTWARE PACKAGE SUMMARY -3a

3a. Inventory Update ,, INVEM 2 Description

enables user to change any field, add or delete records on the file; will be

reformatting file and including it on integrated database; also used for

non-Federallv sponsored research.

Reports Generated

error report detailing edit failures.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses COBOL (A8)(M); security protection in operating system.

Resources Used

UNIVAC 1108, Exec 8(M) operatini system; tanes: 2 drives, 9 tracks, 800 bpi;

discs; I/O devices: card reader, printer.

History of Package

developed in-house; also used by Catholic University of America, Washington, D.C.;

implemented 1973; last change 3/75.

Availability

User and Programmer Manuals available; for further information call William A. Owens, Applications Manager, 301/454-5226, Rm . 0136, Main Admin. Bldg* , U. of Md

.

Comments

no on-line access and updating at present.

SO FT W ARE P A C K AG E' SU M MARY - 3

b

3b. Soace Inventory Department Report ,, DEPT

.

Description, Reports Generated

produces report in department sequence listing building number and name, division,

college, room number, type of space, area. Area is also summarized by space code.

Other Traits, Resources Used, History of Package, Availability

same as package 3a except uses 1 tape drive, more disc.

SOFTWARE PACKAGE SUMMARY -3c

3c Space Inventory Building Report,, BLDG

Description, Reoorts Generated

produces report in building number sequence detailing rooms. Other Traits, Resources Used, History of Package, Availability

same as package 3b.

SOFTWARE PACKAGE SUMMARY -3d

2-69
33. UNIVERSITY OF MARYLAND, COLLEGE PARK

3d. Space Inventory HEGIS Report , ,HEG ICD

Description, Reports Generated

produces report detailing HEGIS No., Space Code No., and HASP

Other Traits, Resources Used, History of Package, Availability

same as package 3b.

SOFTWARE PACKAGE SUMMARY -3e

3e. Space Inventory College Report,, COLL

Description, Reports Generated

produces report detailing rooms designated by college.

Other Traits, Resources Used, History of Package, Availability

same as package 3b.

SOFTWARE PACKAGE SUMMARY-3f

3f. Space Inventory Division Report,, DIV

Description, Reports Generated

produces report detailing rooms by division.

Other Traits, Resources Used, History of Package, Availability

same as package 3b.

SOFTWARE PACKAGE SUMMARY-3?

3g. Space Inventory Space Code Report , ,SPACCD

Description, Reports Generated

produces report summarizing area by space code.

Other Traits, Resources Used, History of Package, Availability

same as packaere 3b.

2-70
34. BOSTON UNIVERSITY

Boston University (FICE 002130)

(medium, independent, non-profit, single institution)

881 Commonwealth Ave.

Boston, Massachusetts 02215

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Comptroller, Boston University; centralized with administrative structure of institution; for further information call Henry T. Spiers, Comptroller,

617/353-2260

Administration Parameters for Contracts and Grants (FY74)

1300 contracts and grants for r&d , training for the amount $19. 6M (expended) from

48 Federal agencies; 223 FTE professional staff; fields of research include

engineering, life sciences, mathematics, physical sciences, psychology, social

sciences

.

Computer Usage Profile

IBM 370/145, on grounds, shared, intrainstitutional

.

Functions Administered

HAS AUTOMATED: financial accounting (OB); planning and budgeting (partial) (GB);

indirect cost (partial).

Comments

greatest problems with designing and developing software packages.

SOFTWARE PACKAGE SUMMARY -1

1. Public Health Services System, PHS

Description

handles fiscal administration; also used for non-Federally sponsored research.

Reports Generated

current month, year to date listings.

Other Traits

processing mode is batch; database is non-integrated with index-sequential access;

uses ANS COBOL v . 3 (S) ; security protection in all [4] but terminal.

Resources Used

IBM 370/145, OS/VS 1.3(S) operating system; 256 K bytes high speed storage; tapes:

4 drives, 9 tracks, 800/1600 bpi; discs: 100M double density bytes; 1/0 devices:

card reader, printer, card punch.

History of Package

developed in-house; implemented 5/73; last change 6/74.

Availability

all manuals unavailable.

Comments

greatest problems with software.

2-71
35. HARVARD UNIVERSITY

Harvard University (FICE 002155)

(medium, independent, non-profit, single institution)

Cambridge, Massachusetts 02138

ADMINISTRATIVE INFORMATION

Reporting Unit

Office for Research Contracts, 1350 Mass. Ave., Cambridge, Mass. 02138; centralized with administrative structure of institution; for further information call

Mr. Merton C. Barstow, Jr., Director, 617/495-5501.

Administration Parameters for Contracts and Grants (FY74)

2000 contracts and grants for r&d , health services, training for the amount $62. 9M

(expended) from 15 Federal agencies; 2400 FTE professional staff, 2000 FTE technicians; fields of research include all [1].

Computer Usage Profile

IBM 370/145, on grounds, shared; IBM 370/168, off-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but property, time and effort reporting;

planning and budgeting-historical and current expenditure analysis; all (3B);WILL

BE AUTOMATING: grant/contract information system-proposal and agency monitoring,

multicampus proposal/award communication network; HAS NOT AUTOMATED: financial

accounting-property, time and effort reporting; indirect cost rate/fringe benefit

rate-expenditure and budget analysis, preparation of proposal; equipment and specialized research facilities-inventory; space-inventory; grant/contract information system-proposal preparation, sponsoring agency liaison; cost sharing-all.

Comments

Our most significant current problem is timeliness of the data. Therefore, our approach is twofold. First a greater use of encumbrance accounting. However,

this has not been too successful since most people don't understand how to use it.

Second, distributed data processing through the use of programmable terminals.

Get the recording media closer to the point of transaction.

SOFTWARE PACKAGE SUMMARY -1

1. Expense Reporting System, ERS

Description

used to handle [2] fiscal reporting; historical and current expenditure analysis;

expenditure and budget analysis; sponsoring agency liaison ; program management-cost

control; management of laboratories, observatories, nuclear reactors, etc.; internal audit; research funds identified by the 6000-9000 series numbers; prior to implementation all corporation appointment salaries covered by both Federal and

non-Federal funds were committed, rather than encumbered; present system encumbers

all Federal monies and affords the option between commitment and encumbrance for

non-Federal funds; has been modified to provide data to the DHEW FAFS Financial

Reporting System.

Reports Generated

monthly expense report (Dept and 0RC: basic/consolidated/special request); monthly

expense summary; monthly budget report; encumbrance list; input/error list;

suppressed report list (Dept and 0RC); control totals report.

Other Traits

processing mode is batch; data base is non-integrated with sequential (supplementary account file, transaction files), index-sequential (title file) access; uses COBOL ANSI(S); security protection in operating system.

Resources Used

IBM 370/145, 0S(S) operating system; 256K VS partition; 204,300 bytes of core; tapes: 1 drive, 9 tracks, 1600 bpi; discs: 90M bytes on 3 (2314) drives; I/O

devices: card reader, printer; also has output to service bureau for microfilming . History of Package

developed in-house; also used on IBM 360/65 with OS, IBM 370/165 with OS, IBM

370/168 with OS; implemented 7/72; last change 5/75.

Availability

all manuals limited available; for further information call David J. Farrell,

Mgr., Applications Dev . Gp. , 617/495-4501, Harvard University Office for Information Technology, Applications Dev. Gp., 1730 Cambridge St., 3rd Floor, Cambridge,

Mass. 02138.

2-72
35. HARVARD UNIVERSITY

Comments

The system design reflects a measure of concern for certain applications which

might be considered for incorporation into the system at some future time:

1. Some principal investigators have expressed a desire for a report which will

show for their accounts the monthly charges to each expense class over a period of

time, such as the six most recent months, along with the average monthly charge

for the period and possibly an average monthly budget.

2. Departments which budget contracts and government grants on a fiscal year

basis would benefit from the automatic transfer of year-end balances to currentyear budgets, eliminating the necessity of filling out and submitting source documents after reviewing printed output.

3. For any department which submits complete fiscal-year budget data for all

accounts within a particular type of money, the system could be readily made to

generate data which could be used to enter budget amounts on the quarterly budget

statements.

4. The Office for Research Contracts would benefit from a consolidated report by

award number for awards which cross department lines, or which use different

account numbers within the same department due to variations in the overhead rate

for different tasks.

5. There are numerous possibilities for specialized information retrieval, one immediate example of which is the monthly cash expenditures report on National

Science Foundation awards being prepared for the Faculty of Arts and Sciences.

6. The Stanford University Research Administration System maintains a data base

and issues reports on the status of proposals for contract and grant awards up to

the point of acceptance of the proposal. The Stanford System has been under study

in certain departments with a view to future implementation. If this should be

carried through, the possibility of a direct transfer of data on accepted awards

from the Stanford system into the proposed system would be well worth exploring.

SOFTWARE PACKAGE SUMMARY -2

2. Cash Report and PHS Report for the Office of Research Grants and Contracts, CASHRPT

Description

handles fiscal reporting. Following the running of the program CASHRPT and the

production of its report, SELPHS selects from the input tape all accounts under

letter of credit code 3, excluding income and balance forward records, and copies

them to disk. DSORT then sorts the selected records by department and account

before they serve as input to PSMTHLY . Card output from PSMTHLY is required by

the Public Health Service, to whom this report is sent. Card punching is

controlled by a console inquiry at the beginning of the program, and can be omitted if and when the PHS no longer needs the cards; also used for non-Federally

sponsored research.

Reports Generated

CASHRPT: "Cash Report of 6000-9000 Series Accounts Cumulative through (date)" A detailed monthly cash report of all 6000-9000 series accounts, in sequence by

letter of credit code, agency code, department code, and account code, with totals

printing at each level;

PHSMTHLY : Monthly summary reports, by department and account, of all accounts

under letter of credit code B (excluding income and balance forward records),

punching cards with the same summary information and printing final totals

only--.no intermediate totals: "PHS Account Expenditures (date)" and "Public

Health Service Expenditures for Month ending (date)."

Other Traits

processing mode is batch; data base is non-integrated with sequential, indexsequential access; uses COBOL D(S), RPG.(3) , Assembler (S); security protection in

ooerating system.

Resources Used

sane as nackage 1 except uses DOS Emulator in operating system; 66K VS partition

and 57534 bytes high speed storage.

History of Package

developed in-house; also used on IBM 360/30 with DOS; implemented 9/68; last

change 1/59.

Availability

Programmer and Operator Manuals limited available; for further information call

same as package 1

.

2-73
36. MASSACHUSETTS INSTITUTE OF TECHNOLOGY

Massachusetts Institute of Technology (FICE 002178)

(small, independent , non-prof it , single institution)

77 Massachusetts Ave.

Cambridge, Mass. 02139

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Sponsored Programs, Rm. E19-702, M.I.T.; centralized with administrative

structure of institution; for further information call Carol Van Aken, Research

Coordinator, Rm. E-19-761, M.I.T.

Administration Parameters for Contracts and Grants (FY74)

800 contracts and grants for r&d , health services, training, construction for the

amount $155. 0M (expended) from 20 Federal agencies; 2706 FTE professional staff,

311 FTE technicians; fields of research include all [1].

Computer Usage Profile

IBM 370/145, on-grounds, shared, intrainstitutional ; IBM 370/168, on-grounds,

shared, intrainstitutional; Honeywell 6180, on grounds, shared, intrainstitutional . Functions Administered

HAS AUTOMATED: payroll; cash receipts; cash disbursements; accounts receivable;

fiscal reporting; property; time and effort reporting; historical experience analysis; equipment inventory; space inventory; all (GB); HAS NOT AUTOMATED: forecasting, personnel/management.

Comments

During the 1973-74 fiscal year, expenditures for externally-supported, on-campus

research at the Institute totaled approximately $76,900,000. In form and mode of

performance, this research activity covered a spectrum ranging from support of

individual faculty and groups of faculty in departmentally-based projects to major

interdepartmental and interdisciplinary centers and laboratories, each including

significant institutional support. In addition to this major on-campus research

effort, MIT manages a large mission-oriented activity based in the Lincoln Laboratory which involves significant industrial subcontract work. The level of

research activity in this off-campus laboratory was about $73,600,000 in charges

during Fiscal 1974.

At MIT, research and instructional activities are closely interrelated as a matter

of policy. Research activities are performed both within the departmental structure and also within the interdepartmental laboratories and centers in which faculty, staff, and students from many disciplines can concentrate their efforts on programs that cross traditional boundaries. New activities at MIT may be initiated as new research programs and develop into new educational programs; or, on the

other hand, new educational programs may lead to new research interests. Each

department head or center director manages his unit and plans for the future by

considering the totality of the activity which has both research and instructional

components

.

MIT's chief executive officer is the President. The Chancellor acts as deputy to the President on all matters. The academic program is directed by the President,

the Chancellor, the Provost, the Associate Provost, and five Deans, each responsible for the undergraduate and graduate programs in one of the five academic

schools. Administrative support is provided through a number of administrative

offices responsible to eight Vice Presidents of the Institute, who in turn report

to the President through the Chancellor. Each new program of activity and each

major change in MIT policy is considered with respect to its total effect on the

Institute's programs be they teaching or research. For example, the personnel

process of the Institute is concerned with policies for administering all

personnel-personnel who may be devoting all of their time to research, or all of

their time to teaching, or some fraction of each.

Responsibility for central research policy at MIT rests with the senior officers,

including the President, the Chancellor, the Provost, the Vice President for

Research, the Vice President for Financial Operations, and the Vice President for

Fiscal Relations. These six officers constitute a Research Administrative Committee, which meets to review administrative and operational policies and monitors

research activities, volume, and scope. Programmatic direction of each of the

research activities undertaken by the Institute rests with individual professors

and groups of faculty, augmented by professional research staff (some of whom may

also hold academic appointments) within the structure of MIT's five schools and 24

academic departments and some 20 interdepartmental laboratories and programs.

In addition to the Research Administrative Committee and the programmatic direc-

^•74
36. MASSACHUSETTS INSTITUTE OF TECHNOLOGY

tion of these research activities, there is an office within the fiscal administration of MIT —the Office of Sponsored Programs (OSP)whose major focus is

research administration. This office constitutes the major administrative

resource for support and service to sponsored research programs, for coordination

of external relations and reporting requirements, as well as for advice and assistance to departmental and laboratory management of research projects. The OSP

employs a staff of professionals, including patent and general attorneys and

financial managers and accountants, who work with the research groups and units of

the Institute. Other administrative support to departments and individuals at MIT

is provided by offices such as Payroll, Physical Plant, Personnel, and Accounting.

Such support is provided without regard to whether the activity in question

involves externally-supported research.

SOFTWARE PACKAGE SUMMARY -1

1. Institutional Space Inventory Techniques , INSITE ,, runs on IBM systems

Description

handles inventory and reporting on physical space; does automatic reporting to

HEGIS; has user oriented problem oriented language; easy to understand; will be

adding online input, graphic output, financial dimension; utilization by time of

day; also used for non-Federally sponsored research.

Reports Generated

user defined reports to general and specific queries about space allocation, use, and planning.

Other Traits

processing mode is batch; data base has random access; uses FORTRAN(M),

Assembler(S) . Resources Used

IBM 360/40 or above and 370/125 or above, IBM OS/360 and VS1 and VS2 (all S)

operating systems; 256K characters high speed storage; tapes: 2 drives, 7 or 9 tracks, any density; I/O devices: card reader, printer.

History of Package

developed in-house; also used by Harvard University, Cambridge, Ma., Brown University, Providence, R.I., Syracuse University, Syracuse, N.Y., and many others;

implemented 1970; last change 1975.

Availability

software package available for lease in 1975; User Manual available for purchase

for $19 in 1975; Programmer Manual unavailable; Operator Manual available at no cost; for further information call Kreon Cyros, Director, Office of Facilities

Management Systems, 617/253-6168, Rm. E19-451, M.I.T.

Comments

Provides the following kind of flexibility. Developed at the Massachusetts Institute of Technology in Cambridge, Mass, INSITE II is a computerized space accounting system for storing, manipulating, and retrieving vast quantities of factual

data concerning building space and physical facilities. It provides users with

great flexibility in assembling inventory data and in reporting it. With INSITE

II, administrators can maintain an up-to-date inventory of facilities so that they

may: 1) make informed decisions about maintenance and replacement schedules; 2)

make sound space allocation decisions, and 3) make long-term and immediate planning decisions more easily.

2-75
37. UNIVERSITY OF MASSACHUSETTS , AMHERST

University of Massachusetts , Amherst (FICE 002221)

(medium, state, member of institutional system)

Amherst, Mass. 01002

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Budgeting and Institutional Studies, Rm. 303-Whitmore Administration

Building, Amherst, Mass. 01002; decentralized from but within administrative structure of institution; for further information call Susan M. Belonis, Staff Assistant . Administration Parameters for Contracts and Grants (FY74)

244 contracts and grants for r&d , health services, training for the amount $10. 0M

(funded) from 3

1* Federal agencies; 46 FTE professional staff, 26 FTE technicians;

fields of research include all [1] but business.

Computer Usage Profile

IBM 370/145, on grounds, shared, interinstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but property; planning and budgeting-all;

indirect cost rate/fringe benefit rate-expenditure and budget analysis;

procurement-purchase of supplies and equipment; personnel management-interests;

library support-all; cost charing-agreements; all (GB).

WILL BE AUTOMATING: indirect cost rate/fringe benefit rate-preparation of proposal; procurement-purchasing of services; space-all; grant/contract information

system-all

.

Comments

Greatest problems are human. The present system is in the initial stages of implementation; human interaction with the program scope and potential has not been

fully developed.

SOFTWARE PACKAGE SUMMARY -1

1. Information Associates Inc. Accounting System, IAI Accounting

Description

general ledger/subsidiary ledgers with open commitments; will be adding accounts

payable, accounts receivable; also used for non-Federally sponsored research.

Reports Generated

daily diagnostic; weekly transaction; monthly detailed listing log accounting; 2 monthly summary reports.

Other Traits

processing mode is batch; data base is non-integrated with sequential

index-sequential, random access; uses ANS COBOL(S); security protection in record,

terminal , data

.

Resources Used

IBM 370/145, DOS r.31 (S) operating system; one IBM 3330 for high speed storage;

tapes: 6 drives, 9 tracks, 400/300/1600 bpi —1 drive, 7 track, 400/300 bpi;

discs: 192 M bytes on IBM 2314; I/O devices: card reader, printer, CRT.

History of Package

developed commercially by Information Associates, Inc.; also used on IBM 360/370

with DOS/OS, UNIVAC 1106/1103 with Exec 3; also used by University of Rochester,

Rochester, N.Y., Brown University, Providence, R.I., University of Vermont,

Burlington, Vt .

; implemented 7/72; last change current.

Availability

for further information call Richard Barber, Vice President, Information Associates. INc, 716/288-6900, 97 Humboldt St., Rochester, N.Y. 14609.

Comments

Greatest problems are human —understanding the system and how it operates and will

work for the user.

2-76
38. WOODS HOLE OCEANOGRAPHIC INSTITUTION

Woods Hole Oceanographic Institution

(research organization)

Woods Hole, Massachusetts 02543

ADMINISTRATIVE INFORMATION

Reporting Unit

Woods Hole Oceanographic Institution; centralized with administrative structure of

institution; for further information call George E. Conway, Controller,

617/548-1400, X362.

Administrative Parameters for Contracts and Grants (FY74)

144 contracts and grants for r&d for the amount $15. 3M (expended) from 7 Federal

agencies; 247 FTE professional staff, 194 FTE technicians (not including admin.,

marine, or other support personnel); field of research is environmental science.

Computer Usage Profile

Xerox Data Systems/Sigma 7, on-grounds, shared, intrainstitut ional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-payroll, cash receipts, property, time and

effort reporting; planning and budgeting-historical and current expenditure analysis; indirect cost rate/fringe benefit rate-expenditure and budget analysis;

personnel management-capabilities; program management-cost control; all (GB).

WILL BE AUTOMATING: space.

HAS NOT AUTOMATED: financial accounting-cash disbursements, accounts receivable,

fiscal reporting; planning and budgeting-forecasting; indirect cost rate/fringe

benefit rate-forecasting techniques, preparation of proposal; equipment and specialized research facilities; procurement; personnel management-current activities, interests; library support; grant/contract information system; cost sharing;

program management-all but cost control; internal audit.

Comments

Greatest problems are 1) human-input errors; 2) changing requirements-necessitating frequent software modification. Varying Federal budgetary restrictions and

reporting requirements dictate that software be designed to produce "compromise

data," i.e., limited input capability of expenditure data has resulted in the

generation of reports which do not meet all of any agency's requirements.

SOFTWARE PACKAGE SUMMARY-la

1a. Labor Distribution, Alloc Data ,, subsystem of Payroll

Description

handles time & effort recording, cost control; run biweekly; also used for

non-Federally sponsored research.

Reports Generated

Journal #1-labor distribution by project, employee, dollar amount; personnel

allocation-hours by project/employee; Y-T-D dollars by project, employee, summary

reports

.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses FORTRAN(S); security protection in operating system.

Resources Used

Xerox Data Systems/3igma-7 , CP-V(M) operating system; 384 K bytes (96K words) core memory for high speed storage; tapes: 3 drives, 9 tracks 800 bpi; RADS: 12M

bytes on 2 units; discs: 96M bytes on 4 units; I/O devices: card reader, printer, teletype, 9T mag tape.

History of Package

developed in-house; implemented 1/70; last change 1/75.

Availability

all manuals limited available; for further information call Eric H. Frank, Jr.,

Research Associate, 617/543-1400, X 436.

Comments

greatest problems with clerical input errors.

SOFTWARE PACKAGE SUMMARY -Tb

1b. Payroll/Vacation/Sick Leave ,, subsystem of Payroll

2-77
38. WOODS HOLE OCEANOGRAPHIC INSTITUTION

Description

handles financial accounting-payroll; biweekly P/R; also used for non-Federally

sponsored research.

Reports Generated

usual P/R reports-register, checks, W-2's, 9^1 's and miscellaneous reports such as BC/BS insurance, etc.; vacation balance-accounting, employees; sick

leave-accounting.

Other Traits

same as package la except data base is non-integrated with random access. Resources Used, Availability, Comments

same as package 1a.

History of Package

developed in-house; implemented 1/70; last change 5/75.

SOFTWARE PACKAGE SUMMARY -2

2. Cash Receipts, Cash Rec

Description

handles financial accounting-cash receipts; also used for non-Federally sponsored

research.

Reports Generated

weekly-alphabetical listing of week's receipts by source; monthly-listing of

account distribution by source; monthly-updated Y-T-D listing by source; on demand-sorting by source, dollar amount, depository, distribution, date, cnron

sequence.

Other Traits

same as package 1a except data base is non-integrated.

Resources Used, Availability

same as package 1a.

History of Package

developed in-house; implemented 1/75.

SOFTWARE PACKAGE SUMMARY -3

3. Personnel, Per List

Description

handles personnel management-current activities; used biweekly or on demand; data

is part of employee master P/R records; also used for non-Federally sponsored

research.

Reports Generated

biweekly or on demand-alpha by last name; department/alpha; job description and name

.

Other Traits, Resources Used, Availability

same as package 1a.

History of Package

developed in-house; implemented 1/7^.

SOFTWARE PACKAGE SUMMARY -H

4. Property

Description

handles financial accounting-property; run on demand; also used for non-Federally

sponsored research.

Reports Generated

change/add/delete; on demand-by contract, location, alpha item.

Other Traits, Resources Used, Availability

same as package 1a.

History of Package

developed in-house.

SOFTWARE PACKAGE SUMMARY -5

2-78
38. WOODS HOLE OCEANOGRAPHIC INSTITUTION

5. Project Accounting

Description

handles financial accounting-projects; run monthly; also used for non-Federally

sponsored research.

Reports Generated

change/add/delete master project file; daily update of mag tape with totals;

monthly statements by control, project with totals, also statements by department

with totals, summary statements.

Other Traits, Resources Used, Availability

same as package 1a.

History of Package

same as package 1b.

39. MICHIGAN STATE UNIVERSITY

Michigan State University (FICE 002290)

(large, state, single institution)

East Lansing, Michigan 48324

ADMINISTRATIVE INFORMATION

Reporting Unit

Research and Contract Administration, 302 Adm. Bldg. , MSU , East Lansing, Michigan

48824; centralized with Vice President for Business and Finance; for further

information call Howard G. Grider, Director, 517/355-5040.

Administration Parameters for Contracts and Grants (FY74)

1700 contracts and grants for r&d , health services, training for the amount $30. 0M

(expended) from 28 Federal agencies; 6 FTE professional staff, 12 FTE technicians;

fields of research include all [1].

Computer Usage Profile

IBM5/370/1 55 , on grounds, dedicated, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-accounting by line item of budget (RF),

payroll, cash receipts, cash disbursements, property, time and effort reporting

(RF); equipment-inventory; space-inventory, maintenance; library-circulation

services; all (GB) except where noted.

HAS NOT AUTOMATED: financial accounting-accounts receivable, fiscal reporting;

planning and budgeting; equipment-all but inventory; procurement-all; personnel

management-all; library-technical services; grant/contract information system-all;

cost sharing-all; program management-all; internal audit.

Comments

has no particular problems.

SOFTWARE PACKAGE SUMMARY-1

1. Time and Effort Reporting ,, A01 20 and A0121, subsystem of Payroll

Description

creates and prints sponsored research distribution work tape and reports; reads

both deduction and pay cards and processes either biweekly, monthly, retroactive

increases, or longevity payrolls depending on type of input (student, labor,

salary, etc.); generates work files which in turn are used for distributing

employee dollars by account number, for producing reports, punchouts and updating

coramulative files; also used for non-Federally sponsored research.

Reports Generated

list of deductions not taken, payroll checks, direct bank deposits, employee

earnings report, payroll deduction reconciliation reports, account distribution

and spread book reports, employee benefit report, bonds participant and purchase

2-79
39. MICHIGAN STATE UNIVERSITY

reports, employee W-2's.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

PL1(S); security protection in record, terminal, field, data, operating system.

Resources Used

IBM 370/155, 0S/MVT(S) operating system; tapes: 8 drives, 9 tracks, 1600 bpi;

discs: 1.4 billion bytes on 14 spindles; I/O devices: card reader, printer,

tape/disc

.

History of Package

developed in-house.

Availability

all manuals limited available; for further information call Paul L. Klaver, Assistant Director, 51 7/353-4420 , 30 Hannah Admin. Bldg., Data Processing, MSU

.

SOFTWARE PACKAGE SUMMARY -2a

2a. Budget Accounting ,, A17CHK/A1 7LEDG /A1 7PHS2/A1 7PS3/A1 7PHS4/A17PHS5/A1 7PHS6 , subsystem of Budget Accounting

Description

reads batch transaction cards and updates the accounting ledger, object class and

cummulative transaction files; provides a daily account of the appropriations,

expenditures and balances incurred for each account number; produces a large

variety of monthly reports; also used for non-Federally sponsored research.

Reports Generated

summarized control balance, fund ledger statements, purchase order and encumbrance, monthly summary of accounts, generated transactions, distribution of

expenditures.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses PL1(S); security protection in record, terminal.

Resources Used

same as package 1 except no tape for I/O; also uses CRT and card punch.

History of Package

developed in-house; implemented 10/68; last change 6/65-.

Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -2b

2b. Year End Accounting Reports ,, A18AUDIT , Subsystem of Budget Accounting

Description

matches both beginning and ending fund ledger and object class recap files to

obtain expenditures for the fiscal year; input finder deck, supplied by user, will

dictate control breaks; also used for non-Federally sponsored research.

Reports Generated

foundations, state, medical programs, travel expenditures.

Other Traits

same as package 1 except security protection in record, data, operating system.

Resources Used, Availability

same as package 1

.

History of Package

developed in-house; implemented 5/69; last change 7/74.

SOFTWARE PACKAGE SUMMARY -2c

2c. Federal Government Accounts, A19PHS1 /A19PHS2/A19PHS3 , subsystem of Budget Accounting

Description

matches transactions against the fund ledger to obtain expenditures for period

allowed; generates work file for reports; filters research information by account

number; also used for non-Federally sponsored research.

Reports Generated

reversal of master ledger, NIH-NSF phases 1,2, and 3; NIH transaction report, and

2-80
39. MICHIGAN STATE UNIVERSITY

closed account edit.

Other Traits

same as package 2a; also has security protection in data and operating system.

Resources Used, Availability

same as package 1 except no tapes for I/O.

History of Package

developed in-house; implemented 6/59; last change 7/74.

SOFTWARE PACKAGE SUMMARY -3a

3a. Research Grants and Contracts ,, A1 1

, subsystem of Research Grants and Contracts

Description

provides maintenance to the research ledger through the use of an accounting

ledger tape and input cards; cummulates monthly expenditures and encumbrance

totals by class to update the research accounts; ledger statements and overhead

transactions produced to keep the accounts within budgeted dollars by class and

grant; research information filtered by account number and separates files;

frequency-monthly; also used for non-Federally sponsored research.

Reports Generated

research overhead report, fund ledger statements.

Other Traits

same as package 2a except security protection in record only.

Resources Used, Availability

same as package 1 except no disc for I/O; also uses card punch.

History of Package

developed in-house; implemented 10/71; last change 6/75.

SOFTWARE PACKAGE SUMMARY-3b

3b. Fiscal Year Expenditures on Research Grants and Contracts , ,B1 490 through B1497,

subsystem of Research Grants and Contracts

Description

to report yearly expenditures for research grants and contracts according to the

Federal reporting standards; research information selected by account number,

department, source and description; also used for non-Federaly sponsored research.

Reports Generated

alpha description report, building summary list, building list, contracts equipment report.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

DYL260(S); security protection in data and operating system.

Resources Used

same as package 1 except no tape/disc for I/O.

History of Package

developed in-house; implemented 8/73.

Availability

User Manual limited available; for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY-4

4. Inventory Plant and Equipment System ,, A26PHS1 /A26PHS2/A26PHS3

Description

produces an annual report of all university equipment and a summary report of

dollars expended by class; has programmed maintenance support of the data base,

ability to generate management reports through report generated software (DYL260);

also used for non-Federally sponsored research.

Reports Generated

equipment inventory report and equipment summary by class.

Other Traits

processing mode is batch; data base is non-integrated with index-sequential

access; uses PL1 OS 21.8 (level F) (S); security protection in data, operating

system.

Resources U sed

2-81
39. MICHIGAN STATE UNIVERSITY

same as package 1 except I/O devices are card reader, printer, card punch.

History of Package

developed in-house; implemented 6/70; last change 6/75.

Availability

software package available; Programmer Manual available; for further information

call same as package 1

.

SOFTWARE PACKAGE SUMMARY -5

5. Personnel Office,, B15 SPEC

Description

updates the personnel/faculty master through the use of maintenance transactions;

monitors the master file by providing reports on questionable employee data; also

returns a large variety of employee reports and statistical information; research

information selected by identification number and account number;

frequency-weekly; planning new personnel-based systems; also used for

non-Federally sponsored research.

Reports Generated

employee tags, longevity reports, retirement reports, classification reports, and

faculty format.

Other Traits

same as package 2a.

Resources Used, Availability

same as package 1 plus uses card punch and CRT for I/O.

History of Package

developed in-house; implemented 6/70; last change 6/75.

SOFTWARE PACKAGE SUMMARY -6

6. Space Utilization, , F20LIST.

Description

builds and maintains space utilization master file; prints various reports; plan

to bring it up to Federal reporting standards.

Reports Generated

error and maintenance reports, inventory by department, HEGIS reports, and error

list.

Other Traits

same as package 3b plus uses PL 1(S).

Resources Used

same as package H. History of Package

developed in-house; implemented 9/71; last change 6/71.

Availability

User Manual limited available; Programmer and Operator Manuals available; for

further information call same as package 1

.

SOFTWARE PACKAGE SUMMARY -7

7. Library Circulation , ,L01 ,LIBC0N

Description

maintains file of books in circulation; calculates and produces time record,

letters, and reports; collects library payroll time records; also used for

non-Federally sponsored research.

Reports Generated

error reports, circulation lists, reserve lists, letters, usage reports.

Other Traits

processing mode is batch; data base is non-integrated with sequential,

index-sequential access; uses PL1(S).

Resources Used, Availability

same as package 4. History of Package

developed in-house; implemented 3/71; last change 5/75.

2-82
40. UNIVERSITY OF MICHIGAN

University of Michigan (FICE 002325)

(large, state, mulitcampus institution)

Ann Arbor, Michigan 48105

ADMINISTRATIVE INFORMATION

Reporting Unit

Division of Research Development and Administration, University of Michigan;

centralized with administrative structure of institution; for further information

call Dennis J. Cebulski, Assistant to the Director, 313/764-7232.

Administration Parameters for Contracts and Grants (FY74)

2300 contracts and grants for r&d for the amount $61. 1M (expended) from 47 Federal

agencies; 497 FTE technicians ; -fields of research include all [1].

Computer Usage Profile

IBM 370/155, on-grounds (Data System Center), dedicated (to University

Administration), shared, computer network (NCR 101-Flint-Library )

; IBM 370/168,

on-grounds (Computing Center), dedicated (to University Academics and Research),

shared, computer network named MERIT; IBM 360/40, on-grounds (Institute of Social

Research), dedicated (to ISR), shared; IBM 370/145, on-grounds (Hospital), dedicated (to Hospital), shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-cash disbursements, accounts receivable (GF),

fiscal reporting (GF), property, time and effort reporting; indirect cost

rate/fringe benefit rate-expenditure and budget analysis (RF); equipment and specialized research facilities-inventory; space-all; personnel management-current

activities; library support-all; program management-University/College

Presses-Publication; internal audit; all (GB) except where noted.

CURRENTLY AUTOMATING: planning and budgeting-all; procurement-all; grant/contract

information system (RF)-all; all (GB) except where noted.

Comments

greatest problems with complexity of maintenance, obsolescent and poor coordination with administrative data and software.

SOFTWARE PACKAGE SUMMARY-1

1. IMS (IBM)

Description, Reports Generated

handles data base, utility reports; also used for non-Fed. sponsored research.

Other Traits

processing mode is interactive and batch; data base is integrated with sequential,

index-sequential, and random access; uses PL1-optimised (S), ANS COBOL(S); Assembler (S); security protection in transmission, terminal, data, operating system.

Resources Used

IBM 370/155, MFT/0S(S) operating system; HASP(S) dbms; 3 ITEL units for high speed

storage; tapes: 8 drives, 9 tracks, dual density; discs: 16 3330 packs; uses computer output microfilmers (COM).

History of Package

developed commercially by IBM; translated to DL1(S); also used by Ohio State,

Columbus, Ohio, Michigan State, East Lansing, Michigan.

Availability

for further information contact IBM.

SOFTWARE PACKAGE SUMMARY -2

2. Mark IV Description

report generator; an IMS data base extension; also used for non-Fed. spons. res. Other Traits

processing mode is batch; data base is non-integrated with sequential

index-sequential access; uses own language-MU 4 (S) ; security protection in op. sys.

Resources Used

same as package 1

.

History of Package

developed commercially by Informatics Inc.; used on many other computers.

2-83
41. WAYNE STATE UNIVERSITY

Wayne State University (FICE 002329)

(large, state, single institution)

Detroit, Michigan 48202

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research and Sponsored Programs Services, 1064 David Mackenzie Hall,

5050 Cass Avenue, Detroit, Michigan, 48202; centralized with administrative structure of institution; for further information call Thomas J. Curtin, Director,

313/577-2291.

Administration Parameters for Contracts and Grants (FY74)

242 contracts and grants for r&d for the amount $4.9M (expended) from 10 Federal

agencies; 200 FTE professional staff, 400 FTE technicians; fields of research

include engineering, life sciences, mathematics, physical sciences, psychology,

social sciences.

Computer Usage Profile

IBM 360/65, on-grounds; IBM 360/67, computer network named MERIT.

Functions Administered

HAS AUTOMATED: grant/contract information system (reflects the University accounting system of accounting for grant/contract balances); financial

accounting-payroll, cash receipts, disbursements, accounts receivable; all (GB);

WILL BE AUTOMATING: letter of credit (GB) (using financial information); HAS NOT

AUTOMATED: fiscal reporting, property, cost sharing.

Comments

The lack of programming knowledge which could be related to new programs and new computer usage is the most serious problem. The Computing Center's capabilities

lay in providing service to prepared orograms. The services of the Computing

Center to develop ideas into computing programs is limited.

The Accounting System does not account for all expenditures and encumbrances on a rapid basis. Payroll is not encumbered and most balances are then overstated.

SOFTWARE PACKAGE SUMMARY -1

1. MARK IV, , .subsystem of OS

Description

handles all of items 1-10 from Guide [2]; allows users to prepare their own Administrative reports; allows programmers to prepare reports more easily; also

does file building and updating, which we don't use; also used for non-Federally

sponsored research.

Reports Generated

source language for programs for reports, user's report(s).

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses Assembler H(S); security protection in operating

system.

Resources Used

IBM 360/65, 0S(S) operating system; 110K-180K bytes high speed storage; tapes:

0-2 drives, 9 tracks, 1 600 bpi; discs: 2 2314 packs; I/O devices: card reader,

printer.

History of Package:

developed commercially by Informatics; Inc., used by approximately 500 customers

of Informatics, Inc.; implemented 7/73; last change 5/75.

Availabil ity

for further information on software package call James F. Simmons, Systems Analyst, 313/577-1951, Computing Center, 5950 Cass, 3rd Fl. , ASB2 , Wayne State University; for further information on documentation call Margaret Ibarra, Documentation Librarian, 313/577-4802, Computing Center.

Comments

It is sometimes difficult for a non-programmer to use because it resembles

ordinary programming. It is not as efficient in execution as we would like.

The MARK IV package is being increasingly used by the Business and Finance Division to create new programs involving payroll, position analysis and special

reports of accounting information. Research administrators are not using this

system. This is the result of the lack of information within the system. The

accounting information within the accounting system fails to include many docu2-84
41. WAYNE STATE UNIVERSITY

ments v;hich are not recorded until payment is made. Payroll is not encumbered and

accounting balances invariably overstate balances. Because of the lack of data

base information, the computer cannot be fully utilized for MARK IV programs.

The Computing Center has had seminars and meetings to inform administrators of the

possibilities of MARK IV. The lack of programming experience by administrators

and the time to develop programs greatly reduces the utilization of MARK IV.

SOFTWARE PACKAGE SUMMARY -2

2. MARK IV JOB GENERATOR, M4J0BGEN, Program # A3440P , subsystem of OS

Description

handles all of items 1-10 from Guide [2]; assists users of MARK IV, builds JCL,

insures data security; also used for non-Federally sponsored research,

Reports Generated

log of jobs run. Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses 99* COBOL ANSI 4 v.1.2(S), 1% Assembler H(S);

security protection in record, field, data, operating system.

Resources Used

IBM 360/65, 0S(3) operating system; 72K bytes high speed storage; tapes: 1 drive,

9 tracks, 1 600 bpi; discs: 4 cyl.; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 8/74; last change 5/75.

Availability

software package limited available; Programmer Manual unavailable; for further

information call same as package 1.

SOFTWARE PACKAGE SUMMARY -3

3. Administrative Teleprocessing Systems ,ADMINTP , Pro ject #L8202999 , subsystem of Appropriation Accounting-General

Description

handles

diture

admin is

non-Fed

Reports Gene

ABAL-di

expendi

or for

minor o or gro

combina

to, ace bmissio

Other Traits

process

index-s

field,

Resources Us

IBM 360

tracks

;

History of P develop

Availability

softwar

Systems

availab

Ibarra

Comments

System

This p reports

in forma

financial accounting, historical and current expenditure analysis, expenand budget analysis; used for other administration functions; research

tration info is extracted by means of the account number; also used for

erally sponsored research,

rated

splays current status of account balances-college, debt, and major object

ture levels; BU DL&BU DM-displays the budget ledger for a particular month,

the fiscal vear thru a particular month, showing each detail transaction at bject expenditures for each dept.; TRAC-displays a particular transaction,

up of transactions, using a document reference number and account number

tion as the key; ACCT-allows the addition of, and changes in description

ount masters on the file; EXCP-allows the resubmission and correction/resun of exceptions resulting from daily maintenance.

ing mode is interactive; data base is partially integrated with

equential access; uses COBOL-ANSI 4 v1.1(S); security protection in record,

data, operating system.

ed

/65, 0S(S) operating system; 13K bytes high speed storage; discs: 4 I/O devices: CRT and UCC terminal,

ackage

ed in-house; implemented 1968/69; last change 1974.

e package limited available; for further information call Anthony Trojan,

Analyst, 313/577-2083, Computing Center; User and Operator Manuals limited

le, Programmer Manual unavailable; for further information call Margaret

(see package 1 ) . load can affect response time.

rogram is available to our office through the Terminal system. Monthly

on Criminal Justice programs funded by LEAA require the use of terminal

tion to meet reporting deadlines. It is also used in meetings with princi2-85
141. WAYNE STATE UNIVERSITY

pal investigators to discuss the current status of their accounts. Other than our

use and that of the Accounting Office, most units are not using this program.

Both Accounting and the Computing Center have advertised its availability but its use is still minimal.

The problem is the lack of a complete data base which will give a firm account

balance. As stated in the MARK IV program, Accounting Balances are invariably

overstated because of the lack of encumbrances in the system. This problem

reduces the administrators ability to use the computer reports to control grant

expenditures. Manual records are required.

SOFTWARE PACKAGE SUMMARY -4

4. Accounting Maintenance and Reporting System , .Project #s L8202640 ,L8202641 ,L8202643

,

subsystem of Appropriation Accounting-annual, daily, & monthly

Description

handles financial accounting, historical and current expenditure analysis, expenditure and budget analysis; used for other administrative functions; research

administrative info is separated by account no.; also used for non-Federally sponsored research.

Reports Generated

daily reports of transactions for expenditures, allocations, revenue, and subsidiary ledgers; daily exception reports; monthly budget ledger reports, management

reports, and a variety of special reports (outstanding orders, expenditure analysis reports, revenue reports, subsidiary ledger reports, chart of accounts and

account balance reports); year end reports for the annual financial statement.

Other Traits

same as package 2 except uses COBOL ANSI 4 v. 1.1(3) and Assembler (S).

Resources Used

IBM 360/65, 0S(S) operating system; 170K bytes high speed storage; tapes: 5 drives, 9 tracks, 1600 bpi; discs: 6 2314 packs; I/O devices: card reader, printer, card punch.

History of Package

developed in-house; implemented 1963; last change 5/75.

Availability

software package limited available; for further information call same as package

3; User and Programmer Manuals unavailable, Operator Manual limited available; for

further information call same as package 3- Comments

greatest problems with not enough disk space; sometimes too slow.

From this system, a monthly accounting report is provided on all University

accounts. This includes a summary of expenditures and balances as well as transaction detail. Summaries by source of funds and account function are also provided on request. Principal investigators receive individual copies of the Accounting Report for each of their grants. Terminal access is available for data

generated by this program to our office.

SOFTWARE PACKAGE SUMMARY-5a

5a. Autotab , AUTOTAB , .subsystem of Michigan Terminal System (MTS)

Description

handles planning and budgeting-historical and current expenditure analysis, forecasting; indirect cost rate/fringe benefit rate-expenditure and budget analysis,

forecasting techniques; program management-cost control, man loading; used for

budgeting for general and auxiliary fund personnel status reports; also used for

non-Federally sponsored research.

Reports Generated

budgets, budget analysis, balance sheet projections, cash flow projections, manpower allocations, cash analysis.

Other Traits

processing mode is interactive; data base is partially integrated, non-integrated

with sequential, random access; uses Assembler G(M-MTS); security protection in

data, operating system.

Resources Used

IBM 360/57, MTS(M) operating system; 128K bytes high speed storage; discs: 100

pages (4000 char./pg.); 1/0 devices: terminal.

2-86
41. WAYNE STATE UNIVERSITY

History of Package

developed commercially by CAPEX Corp.; also used on other computers; used by

approx. 500 Informatics, Inc. customers; implemented 1971; last change 5/75.

Availability

available through CAPEX Corp.; for further information on software call Margaret

3. Canty, Systems Manager, 313/577-2084, Computing Center; for further information

on documents call same as package 1. Comments

Running on MTS, but was designed to run on OS. Updates and new releases must be

worked with a great deal. Has no way of reading University data base directly.

This system represents a cooperative effort between Michigan State University,

University of Michigan and Wayne State University. It was initially funded by the

National Science Foundation and the State of Michigan. It is now funded by

contributions from each of tire participating institutions.

While this system is available to all University personnel, it is not being used

for grant accounting information. Data reflecting users by account number is not

maintained so that the actual number of users of this program on grants is

unknown

.

SOFTWARE PACKAGE SUMMARY -5b

5b. Project Planning System, PPS , *PPS , subsystem of Michigan Terminal System (MTS)

Description

aids project directors in design of work schedules during the planning phases of

large projects or to document existing schedules; has three parts: critical path,

bar charting, manpower optimization; also used for non-Federally sponsored

research.

Reports Generated

tabular reports, optimized schedules, unoptimized schedules, bar charts, or combinations of these.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses FORTRAN II(M); security protection in operating system.

Resources Used

IBM 360/67, MTS (custom) operating system; I/O devices: card reader, printer,

CRT, teletype.

History of Package

developed out-of-house at IBM, University of British Columbia; implemented 1/73;

last change 1/73.

Availability

for further information on software package call Russ Pratt, Consultant

313/577-4841, Computer Center; User Manual available for purchase at $.65 on 7/73;

for further information on documents call Jean Roberts, Documentation Librarian,

313/577-2091, Computer Center.

SOFTWARE PACKAGE SUMMARY -5c

5c. Mixed Integer Programming, 23450 ,, subsystem of Michigan Terminal System (MTS)

Description

analyzes potentialities of alternate business activities to choose those that

permit best use of resources using linear programming techniques; analyzes capital, raw materials, manpower, plant and storage facilities and translates findings

into minimum costs and maximum profits; also used for non-Federally sponsored

research.

Other Traits, Resources Used

same as package 5b except uses FORTRAN IV(S).

History of Package

developed out-of-house at ISM; implemented 1/70; last change 1/71.

Availability

User Manual available at no cost on 11/70; for further information on document

call same as package 5b.

SOFTWARE PACKAGE SUMMARY -5d

2-87
41. WAYNE STATE UNIVERSITY

5d. MERIT Computer Network, MERIT ,, subsystem of Michigan Terminal System (MTS)

Description

connects the computing centers of Wayne State University, University of Michigan

and Michigan State University; connects CDC 6500, IBM 360/67, and IBM 370/168;

provides means to access computing resources of other network nodes; also used for

non-Federally sponsored research.

Other Traits

processing mode is interactive and batch; uses Assemblers of respective manufacturers (S and M) ; security protection in operating system.

Resources Used

IBM 360/67 and PDP11, MTS(custom) operating system; I/O devices: card reader,

printer, CRT, teletype, PDP-11.

History of Package

developed as joint effort with University of Michigan and Michigan State University; also used on CDC 6500 with SCOPE, IBM 370/168 with MTS; also used by U. of

Michigan, Ann Arbor, Mich., Michigan State U., East Lansing, Mich,; implemented

1972; last change 1975.

Availability

for further information on software call Seymour J. Wolfson, MERIT Assoc. Dir.,

313/577-2477, Computer Science Section, Math Dept., 6th Floor MacKenzie, Wayne

State U.; User Manual available at no cost on 7/74; for further information on document call same as package 5b.

Comments

Human problems of getting people to learn about and use another university's

computing resources have been immense.

SOFTWARE PACKAGE SUMMARY -5e

5e. Plot Description System ,, *PL0T3Y3 , subsystem of Michigan Terminal System (MTS)

Description

produces computer-generated drawings; set of subroutines which generates output

for the CALCOMP plotter; useful for producing graphical presentations; also used

for non-Federally sponsored research.

Reports Generated

any that may be drawn.

Other Traits

processing mode is batch; data base has sequential access; uses IBM 360 Assembler

(M); security protection in operating system.

Resources Used

IBM 360/67, MTS(custom) operating system; tapes: 1 drive, 9 tracks, 800/1600 bpi;

1/0 devices: card reader, CRT, teletype, also CALCOMP 563 plotter.

History of Package

developed as joint effort with U. of Michigan Computing Center; also used on IBM

370/168 with MTS; used by all MTS installations; implemented 1/71.

Availability

for further information on software call Richard Wiersma, Senior Consultant,

31 3/577-1957 , Computer Center; User Manual plus one update available for purchase

for $2.15 on 1/71 ; for further information on documents call same as package 5b.

SOFTWARE PACKAGE SUMMARY-5f

5f. Statistical Package for the Social Sciences , *SPSS , .subsystem of Michigan Terminal

System (MTS)

Description

integrated system of computer programs for analysis of a data matrix in a simple

and convenient manner; has descriptive, statistics frequency distributions,

cross-tabulations, correlations, multiple regression; contains some data management facilities; interactive SPSS is being developed by SPSS, Inc. -part of

National Opinion Research Center, University of Chicago; also used for

non-Federally sponsored research.

Reports Generated

for administrative purposes, one and two-way frequency distributions and associated statistics. Package contains reporting for many statistical analysis prograns.

2-88
Ml. WAYNE STATE UNIVERSITY

Other Traits

same as package 5b except uses FORTRAN(S) and 360 Assembler (M).

Resources Used

IBM 360/57, MTS(custom) operating system; 250K bytes high speed storage; I/O

devices: card reader, printer, CRT, teletype.

History of Package

developed out-of-house at Stanford Univ., NORC at University of Chicago, SPSS,

Inc.; versions exist for all generally available medium to large computer systems;

see National Opinion Research Center, U. of Chicago, for distribution list; implemented 1063; last change 1975.

Availability

for further information on softv;are call Barbara B. Wolfe, Systems Manager,

313/577-4777, Computer Center; 'SPSS '-HcG raw Hill, 1975 available for purchase at $10.95 in 1975; 'Uses of MT3 for the SPSS User' available for purchase at $1.25 in

1975; for further information on documents call same as package 5b.

Comments

greatest problem with updating the data base; documentation is superb and can easily be used directly by the administrative customer.

SOFTWARE PACKAGE SUMMARY -5g

5g. Format ,, *F0RMAT .subsystem of Michigan Terminal System (MTS)

Description

a text-processing program used to produce papers, reports, manuals, and other

finished and reproducible upper and lower case documents; will be getting output

acceptable as input to typesetting equipment; also used for non-Federally sponsored research.

Reports Generated

text in any format.

Other Traits

processing mode is interactive or batch; data base has sequential access; uses IBM

360 Assembler (M); security protection in operating system.

Resources Used

same as package 5b plus printer needs upper and lower case alphabetic characters.

History of Package

develoDed out-of-house at Bell Labs, IBM, U. of Michigan, U. of British Columbia,

U. of Alberta; translated to FORTRAN IV(S); also used on IBM 36O with OS, I3M

370/168 with MTS; also used by many others; implemented 1969; last change 1975.

Availability

for further information on software call Melvin Burstein, Consultant,

313/577-2079, Wayne State U.; User Manual in MTS Vol. 5-System Services available

for purchase at $4.50 on 3/74; Beginner's Guide to *F0RMAT available at no cost on

3/75; Reference Manual for FORMAT available for purchase at $2.00 on 5/75; for

further information on documents call same as package 5b.

Comments

Some problems exist in maintaining typing speed becase of some control codes which

must be entered in the text. Simplification of the key entering has taken place

by developing standard functions and formats.

SOFTWARE PACKAGE SUMMARY -5h

5h. Linear Programming ,, 25230 , subsystem of Michigan Terminal System (MTS)

Description

analyze potentialities of alternate business activities to choose those that

permit best use of resources by linear programming techniques; analyzes capital,

raw materials, manpower, plant and storage facilities and translates findings into

minimum costs and maximum profits; also used for non-Federally sponsored research.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses FORTRAN IV(S); security protection in operating system.

Resources Used

same as package 5b.

History of Package

developed out-of-house at IBM'; implemented 1/71.

Availability

2-89
41. WAYNE STATE UNIVERSITY

User Manual available at no cost on 7/71; for further information on document call

same as package 5b.

SOFTWARE PACKAGE SUMMARY -5i

5i. Time Series Processor ,TSP , *TSP .subsystem of Michigan Terminal System (MTS)

Description

computer language for statistical analysis of time series by ordinary least square

and two-stage least squares; useful in econometric data analysis; also used for

non-Federally sponsored research.

Other Traits

same as package 5e except uses FORTRAN IV(S).

Resources Used

same as package 5b.

History of Package

developed out-of-house at Princeton U., U. of British Columbia; also used on CDC

6400; IBM 360 with OS; also used by all MTS installations, Princeton U., Harvard

U., U. of California; implemented 1972; last change 1975.

Availability

User Manual available for purchase at $3.25 on 2/75; for further information call

same as package 5b.

SOFTWARE PACKAGE SUMMARY-5J

5j. General Purpose Simulation System ,G PSS , *G PSS , subsystem of Michigan Terminal System

Description

a general purpose tool for modeling and examining the behavior of systems in the

management sciences and engineering; particularly focuses on discrete event simulations; activities with random variations may be introduced to explore alternatives and identify capacity limitations; also used for non-Federally sponsored

research.

Other Traits

processing mode is batch; data base has sequential access; uses IBM Assembler (M);

security protection in operating system.

Resources Used

same as package 5b.

History of Package

developed out-of-house at IBM, (J. of Michigan Computing Center; also used on IBM

360 with OS; widely used; implemented 1966; last change 1975.

Availability

User and Operator Manuals available; for further information call IBM.

SOFTWARE PACKAGE SUMMARY-6

6. Mathematical Programming System , MPS ,, subsystem of IBM 03

Description

analyze potentialities of alternate business activities to choose those that

permit best use of resources by linear programming techniques; analyzes capital,

raw materials, manpower, plant and storage facilities and translates findings into

minimum costs and maximum profits; also used for non-Federally soonsored research.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

IBM 360, 370 Assembler (S); security protection in operating system.

Resources Used

IBM 360/65, 03(3) operating system; 1/0 devices: card reader, orinter.

History of Package

developed out-of-house at IBM; widely used; implemented 1967; last change 1 9 6 9

.

Availabil ity

for further information call IBM.

2-90
42. UNIVERSITY Of MINNESOTA

University of Minnesota (FICE 002337)

(lar^e, state, multicampus institution)

Minneapolis, Minnesota 55455

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research Administration 2642 University Avenue, S.E., St. Paul, Minnesota 55114; centralized with administrative structured of institution; for further

information call Winifred A. Schumi, Research Fellow, 612/376-7353-

Administration Parameters for Contracts and Grants (FY74)

1000 contracts and grants for r&d , training, for the amount $57. 9M (expended) from

20-25 Federal agencies; 525('full time) /68 ( part time)/343 (students) professional

staff; fields of research include all [1] plus humanities.

Computer Usage Profile

CDC Cyber 74, on-grounds, shared, interinstitutional ; IBM 370, on-grounds, shared,

interinstitutional.

Functions Administered [2]

HAS AUTOMATED: time and effort reporting (RB); planning and budgeting-historical

and current expenditure analysis (GB); grant/contract information system-Droposal

and agency monitoring (RB); WILL BE AUTOMATING: fiscal reporting (G3);"HAS NOT

AUTOMATED: planning and budgeting-forecasting; indirect cost rate/fringe benefit

rate-all; grant/contract information system-multicampus proposal/award communication network, sponsoring agency liaison; cost sharing-agreements (F), records

management (B); internal audit(B); has automated research administration functions

for non-Federally sponsored research.

Comments

greatest problems with 1) restrictive nature of the University accounting system;

2) using 2 different computer systems-one for proposal and award information and

one for fiscal reporting.

SOFTWARE PACKAGE SUMMARY-1

1. Proposal and Award Information System

Description

grant/contract information system; also used for non-Federally sponsored research.

Reports Generated

regents docket-listing of all proposal and award activity monthly;

statistical-reports summarizing data for each college, department, and granting

agency

.

Other Traits

processing mode is batch; data base is non-integrated with seauential access; uses FORTRAN IV(M).

Resources Used

CDC Cyber 74, Kronos 2.1(M) operating system; 277 octal 10 character words high

speed storage; tapes: 8 drives, 7 tracks, 555/300/1600 bpi; discs: 24M

10-character words; 1/0 devices: card reader, printer, CRT, card punch, teletype,

EBR (microfilm).

History of Package

developed in-house; also used on CDC 6600 with Scope 3.1; implemented 7/71; last

change 6/75.

Availability

software package and all manuals unavailable; for further information call Dennis

J. Nolan, Senior Systems Analyst, 612/373-0313.

Comments

greatest problem with hardware-not yet stable.

2-91
43. UNIVERSITY OF MISSOURI

University of Missouri (FICE 002516)

(medium, state, member of institutional system)

Columbia, Missouri 65201

ADMINISTRATIVE INFORMATION

Reporting Unit

Vice President for Research, 309 University Hall, Columbia, Missouri 65201;

centralized with administrative structure of institution; for further information

call Paul R. Keenan , Assistant to V.P. for Research, 428 Clark Hall, U. of

Missouri

Administration Parameters for Contracts and Grants (FY74)

800 contracts and grants for r&d, health services, training, construction for the

amount $31. 2M (funded) from 19 Federal agencies; 2015 FTE teaching staff; fields

of research include all [1].

Computer Usage Profile

IBM 370/168, computer network; DEC PDP 8-E.

Functions Administered

HAS AUTOMATED: proposal and agency monitoring; multicampus proposal/award

communication network; faculty research activity; types of resea.roh conductedanimal , human, radioisotopes, etc; patent and copyright management; protection of

human subjects; all (GB); has automated research administration functions for

non-Federally sponsored research.

Comments

greatest problems with human errors in processing basic information.

SOFTWARE PACKAGE SUMMARY-1

1. Grant Retrieval System, GDRS

Description

a multi-campus proposal/award communication network; each campus has access to its

own Data file (only), derived from Master File (4 campuses + U-Wide data); also

used for non-Federally sponsored research.

Reports Generated

file maintenance; administrative information; related areas of interest; etc.,

total programs available.

Other Traits

processing mode is batch; data base is non-integrated with sequential,

index-sequential, random access; uses COBOL ANS v.4(S), PL1(S); security protection in data, operating system.

Resources Used

IBM 370/168, 0S/VS2 v. 1.7(H) operating system; tapes: 3 drives, 9 tracks, 1600

bpi; discs: 25M bytes on a 2314; 1/0 devices: card reader, printer, 2741

terminal

.

History of Package

developed in-house; also used on IBM 360/55 with OS(Full); IBM 370/165 with 0S/MVT

r.21.6; also used by Iowa State University, Ames, Iowa; implemented 7/66; last

change 3/75.

Availability

User Manual available 3/75; all other manuals unavailable; for further information

call James C. Martin, Sr. Computer Programmer, 314/332-2363, 820 Clark Hall, U. of

Missouri

.

Comments

greatest problems with too many human errors in processing basic data.

SOFTWARE PACKAGE SUMMARY -2

2. General Assurance-Protection of Human Subjects, HUMEX

Description

updates general assurance statement on the protection of human subjects.

Reports Generated

complete and updated general assurance statements.

Other Traits

processing mode is batch; data base is non-integrated with sequential random

2-92
43. UNIVERSITY OF MISSOURI

access; uses PL1(S); security protection in data, operating system.

Resources Used

IBM 370/168, modified operating system; tapes: 2 drives, 9 tracks, 1600 bpi;

discs: 9M bytes; I/O devices: printer, 2741 terminal.

History of Package

developed in-house; last change 5/75.

Availability

for further information on software call same as package 1; all manuals unavailable; for further information on documents call Paul R. Keenan (see ADMIN.

INFO. )

.

SOFTWARE PACKAGE SUMMARY -3

3. Patent and Copyright,,, subsystem of Patent and Copyright Status Report

Description

Patent and Copyright Information System; data files updated on a routine basis;

status reports generated as needed-typically bi-monthly; plan to add additional

search and recall modes including numerical summaries; also used for non-Federally

sponsored research.

Reports Generated

status of each Patent or Copyright item under current consideration by University

of Missouri; includes summary of all recommendations and actions taken on each

item.

Other Traits

processing mode is interactive; data base is non-integrated with sequential,

random access; uses Symbolic Editor (M); security protection in terminal, data.

Resources Used

DEC PDP8-E; modified operating system; tapes: 2 drives; I/O devices: teletype.

History of Package

developed in-house; implemented 7/73; last change 5/75.

Availability

software package available; all manuals unavailable; for further information call

C. P. Merilan, Chmn , Patent & Copyright Committee, 314/382-1655, 201 Eckles Hall,

U . of Missouri

.

Comments

System has relatively simple search and recall capabilities. Modifications to

provide additional features are in progress.

2-93
44. WASHINGTON UNIVERSITY

Washington University (FICE 002520)

(medium, independent, non-profit, single institution)

St-. Louis, Missouri 63130

ADMINISTRATIVE INFORMATION

* Reporting Unit

Research Office, Box 1054, Washington University; decentralized from and outside

the administrative structure of institution; for further information call Robert

J. Benson, Director, Computing Facilities, 31 4/8630100 , x 3101.

Administration Parameters for Contracts and Grants (FY73)

546 contracts and grants for r&d, health services, training, construction for the

amount $34. 9M (funded) from 13 Federal agencies; 1000 FTE technicians; fields of

research include computer sciences, engineering, environmental science, life

sciences, mathematics, psychology.

Computer Usage Profile

IBM 360/65, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-payroll, cash disbursements, accounts receivable, fiscal reporting, time and effort reporting (RB); indirect cost rate/fringe

benefit rate-expenditure and budget analysis (RB); space-inventory; library-all;

program management-cost control; all (GB) except where noted;

WILL BE AUTOMATING: planning and budgeting-all; grant/contract information

system-proposal and agency monitoring.

HAS NOT AUTOMATED: indirect cost rate/fringe benefit rate-preparation of proposal; grant/contract information system-proposal preparation, sponsoring agency

liaison; cost sharing-all.

Comments

Greatest problem is the inability to encumber personnel for life of grant (caused

in part by institutional policies). Most of the present grants management automation is a part of the overall Financial Informatiion System, so that it is difficult to separate out only those features appropriate to research management.

SOFTWARE PACKAGE SUMMARY -1

1. Financial Information System, FIS

Description

Integrated Accounting and Financial Information System; user oriented; two specific objectives: a) automate most manual audits and checks associated with expenditures, for example, overdrafts, within funded periods, and the like; b) supply

management information; functions include financial accounting, indirect cost

rate/fringe benefit rate; orogram cost control; thoroughly integrated with institutional financial management; designed to run with remote- job-entry data entry

and timely reporting; plan enhancements of functional features, such as accounts

payable, payroll, and integration of research reporting system; also used for

non-Federally sponsored research.

Reports Generated

over one hundred.

Other Traits

processing mode is batch; data base is integrated with sequential,

index-sequential access; uses COBOL ftNS(S); security protection in operating

system

.

Resources Used

IBM 360/55, OS/MFT (S) operating system; 100k bytes high speed storage; tapes: 4 drives, 9 tracks, 1600 bpi ; discs: 100 M bytes; I/O devices: card reader, printer; also COM.

History of Package

developed in-house; also used on IBM 370/145 with 0S/VS1, IBM 370/168 with 0S/VS2

r.2; also used by Louisiana Tech University, Reston, Louisiana, Texas Tech University, Lubbock, Texas, Bryn Mawr College, Bryn Mawr , Pennsylvania; implemented

7/70; last change 4/75.

Availability

software package available now for purchase at $17,500; User and Accounting Manual

available; Programmer and Operator Manuals limited available; for further information call Robert J. Benson (see ADMIN. INFO.).

"omments

2-94
4U. WASHINGTON UNIVERSITY

greatest problems with encumbering payroll for life of grant (beyond end of

current fiscal year). This is institutional policy, however.

FIS has been specifically designed to permit implementation by other institutions.

Provisions to accomplish this include: parameter-driven transactional design,

flexible report design, the 'profile' concept for account description. Summary

available.

SOFTWARE PACKAGE SUMMARY -1a

1a. Cost Sharing/Overhead Calculation System , CS/O , .subsystem of Financial Information

System

Description

calculate entries monthly for Cost Sharing and Overhead (indirect costs); calculates 99* of all entries necessary.

Reports Generated

Calculation Logs.

Other Traits, Resources Used

same as package 1 except data base is partially integrated with sequential access. History of Package

developed in-house; implemented 1968; last change 6/72.

Availability

software package is available for purchase at $5,000; for further information call

same as package 1

.

SOFTWARE PACKAGE SUMMARY -lb

1b. Award Information Retrieval System, AIRS ,, subsystem of Financial Information System

(FIS)

Description

keeps track of all aspects of awards and proposals; interfaced with FIS to take

advantage of FIS editing and updating and to keep step with FIS information; provides tape files on which user can write COBOL report generating programs quickly

with SCORE, an easy to use COBOL preprocessor.

Reports Generated

use of COBOL pre-processor SCORE (Select , COpy .REport ) enables limitless variety of

reports.

Other Traits, Resources Used

same as package 1

.

History of Package

developed in-house; implemented 6/75.

Availability

software package available for purchase at $5,000; User and Programmer Manuals

limited available; for further information call sane as package 1.

SOFTWARE PACKAGE SUMMARY -2

2. W.U. Personnel System, WUPS

Description, Reports Generated

keeps historical and current reports about all personnel; includes multiple

titles; designed for remote-batch operation; generates many reports; also used for

non-Federally sponsored research.

Other Traits, Resources Used

same as package 1

.

History of Package

developed in-house; implemented 7/72; last change 7/75.

Availability

software package available for purchase at $5,000; User Manual limited available,

Departmental Instructions available, Programmer and Operator Manuals unavailable;

for further information call same as package 1. Comments

summary of this quick response system available.

2-95
45. PRINCETON UNIVERSITY

Princeton University (FICE 002627)

(small, independent, non-profit single institution)

Princeton, New Jersey 08540

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research and Project Administration, P.O. Box 36, Princeton, New Jersey

08540; centralized with business administrative structure of institution; for

further information call Allen J. Sinisgalli, Associate Director, 609/452-3095.

Administration Parameters for Contracts and Grants (FY 74)

513 contracts and grants for r&d , training for the amount $30. 8M (expended) from

16 Federal agencies; 1150 FTE professional staff, 210 FTE technicians; fields of

research include all [1] but business.

Computer Usage Profile

IBM 360/91, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting (GB); indirect cost rate/fringe benefit rate

(GB); grant/contract administration (RB); program management-cost control (GB);

HAS NOT AUTOMATED: cost sharing-agreements

.

Comments

Greatest problems are human error and lateness of reports.

SOFTWARE PACKAGE SUMMARY -1

1. Administrative Digest System, 0RADS 1 Description

keeps essential University departments informed of the progress of a proposal,

grant or contract; handles grant/contract information-proposal preparation, proposal and agency monitoring, sponsoring agency liaison; handles program

management-cost control, man loading, forecasting, scheduling; also used for

non-Federally sponsored research.

Reports Generated

proposals by sponsor (0RRPT01); proposals by department (0RRPT02); awards by

department (0RRPT03); active projects (0RRPT04); projects expiring by month

(0RRPT05); monthly or on demand.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

PL1(S), GIS; security protection in data, operating system.

Resources Used

IBM 360/91, HASP (M) operating system; 180K 8-bit bytes high speed storage; discs:

100 tracks (7294 8-bit bytes/track); I/O devices: card reader, printer.

History of Package

developed in-house; also used on IBM 370/158 with OS.

Availability

software package unavailable; for further information call Howard Strauss, Technical Manager, 609/452-3103, 6th Floor, New South Bldg. , Princeton, N.J. 08540.

Comments

Greatest problems are human--incorrect data inputs. Our program of fiscal control

has not been listed as it is incorporated as part of our general accounting system

and any further breakdown would be difficult.

2-96
46. RUTGERS UNIVERSITY -THE STATE UNIVERSITY OF NEW JERSEY

Rutgers University-The State University of New Jersey (/ICE 002629)

(large-, state, institutional system)

New Brunswick, Mew Jersey 0890 3

ADMINISTRATIVE INF0RMATI0N-1

Reporting Unit

Office of Research and Sponsored Programs, 116 College Ave., New Brunswick, N.J.

08903; decentralized from but within administrative structure of institution; for

further information call Dr. David Pramer, Assoc. Vice President for Research and

Sponsored Programs, 201/932-7117/3.

Administration Parameters for Contracts and Grants (FY74)

400-500 contracts and grants for r&d, training for the amount $7 • 6M-research only,

$1 6 .0M-research and other including Agricultural Experimental Station, (both

funded amounts) from 22 Federal agencies; 440 professional staff, 50 technicians;

fields of research include all [1] but business plus humanities, education, law,

library science, pharmacy, philosophy, social work.

Computer Usage Profile

IBM 370/135, shared; IBM 370/158 and 370/168, computer network named New Jersey

Educational Computer Network (NJECN).

Functions Administered [2]

HAS AUTOMATED: financial accounting-all; equipment and specialized research facilitiesinventory ; procurement-all; library support-all; program managementcost

control, man loading, forecasting, scheduling; all (G3).

WILL BE AUTOMATING: grant/contract information system.

Comments

All the fiscal systems were developed for general University use and have been

applied to research control administration.

Some computer work presently on network machine. Eventually all work will be

shifted to the network.

The Office of Research Programs has been operative for approximately one year. It

is fully cognizant of the importance of utilizing computers to facilitate and

enhance research administration functions, but the development of programs for

this purpose remains to be accomplished and implemented.

ADMINISTRATIVE IN FORMAT I0N-2

Reporting Unit

Agricultural Experiment Station

Administration Parameters for Contracts and Grants (FY74)

contracts and grants for r&d for $2.5M from Federal agencies.

Comments

The Experiment Station uses two computer software packages in the administration

of its extension and research activities.

SOFTWARE PACKAGE SUMMARY-1

1. State Extension Management Information System, SEMIS

Description

used for reporting on the management of the activities of the State Extension

Service. Information gathered and reported by the SEMIS system is forwarded to

the federal government.

History of Package

developed by the Systems Development Corporation for the Federal government; maintained by the U.S. Department of Agriculture.

Availability

for further information call Tom Tate, 204/447-7417, Extension Service, PA&E,

U.S.D.A., Wash., D.C. 20250.

SOFTWARE PACKAGE SUMMARY-2

2. Cooperative Research Information System, CRIS

Description

2-97
46. RUTGERS UNIVERSITY -THE STATE UNIVERSITY OF NEW JERSEY

has the sane general functions as SEMIS (package 1), but reports on research activity at the Agricultural Experiement Station.

History of Package

developed by the U.S. Department of Agriculture Cooperative State Research

Service, Wash., D.C.

Availability

for further information contact Cooperative State Research Service, U.S.D.A.,

Wash., D.C.

Comments

The CRIS software is not run on the University computer. Information is provided

directly to the USDA.

47. COLUMBIA UNIVERSITY

Columbia University (FICE 002707)

(medium, independent, non-profit, main campus of multicampus institution)

11 6th Street and Broadway

New York, New York 10027

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Projects and Grants, Columbia University, Box 20, Low Memorial Library,

New York, N.Y. 10027; decentralized from but within administrative structure of

institution; for further information call James P. Lewis, Director, Office of

Projects and Grants, 212/280-3023.

Administration Parameters for Contracts and Grants (FY74)

558 contracts and grants for r&d for the amount $52. 6M (funded) from almost all

Federal agencies; 1000 FTE professional staff, 500 FTS technicians; fields of

research include all [1] plus libraries and library science, humanities, law,

social work.

Computer Usage Profile

IBM 360/9 I, on-grounds, shared; IBM 360/75, on-grounds, shared; DEC PDP 11/45,

on-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting; budgeting; indirect cost rate; equipment and

specialized research facilities-inventory; procurement-all; personnel managementcurrent activities; library support-all; project management-cost control, man

loading; all (GB) . Comments

Greatest problems are human-deciding what should be done, obtaining concensus

among the different interest groups, finding a compromise position.

SOFTWARE PACKAGE SUMMARY

Part II of this questionnaire does not appear to apply to Columbia University.

Almost all of our research management is accomplished using the University's

general administrative systems (i.e. GASP-the general accounting system;

3UDGET-the general budgeting system; etc.). These systems are specific to Columbia and the computer programs are not transferable. Also the resources used to

run these systems represent compromises based upon our implementation environment

rather than characteristics of the systems. Additionally these systems are implemented as multi-step jobs and thus resources vary from step to step. Finally

since both general and research administration are performed by one system, the

proportion of resources required for research administration is difficult to determine; any subdivision would be quite arbitrary. Thus we believe that completing the Part II of the questionnaire, in its present form, for this institution

would be misleading.

2-98
43. CORNELL UNIVERSITY

Cornell University (FICE 007964)

(medium, independent, non-profit, and state multicampus instition)

Ithaca, New York 14850

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Academic Funding, 123 Day Hall, Ithaca, New York 14850; decentralized

from but within administrative structure of institution; for further information

call Jack W. Lowe, Assoc. Director, 607/256-5014.

Administration Parameters for Contracts and Grants (FY 74)

800 contracts and grants for r&d, training, construction for the amount $30. 5M

(expended) from 20+ Federal agencies; 1500+ FTE professional staff; fields of

research include all [1] plus arts, architecture, humanities, veterinary medicine.

Computer Usage Profile

IBM 370/168, on-grounds, shared.

Functions Administered

HAS AUTOMATED: proposal and award monitoring; forecasting; invention reporting;

suspense actions; all (GB); HAS MOT AUTOMATED: funding source location.

Comments greatest problems with 1) inputting changes and maintaining consistent data,

2) shared data base with payroll/personnel.

Although we do possess computerized accounting, payroll, library and other systems

mentioned, we feel these systems have already been adequately cataloged and documented in the CAUSE [31 Library.

SOFTWARE PACKAGE SUMMARY -1

1. Grants and Contracts Administration, GCA

Description

a Grant/Contract Information System: proposal and agency monitoring, project and

deadline monitoring, staff monitoring, clerical assistance; package consists of

ten separate programs; data base accessible to MARK IV query programs; also used

for non-Federally sponsored research.

Reports Generated

suspense report (weekly), activity report and summaries (monthly), activity

indexes (monthly), invention disclosure letters (every four months), projected

support summaries (as required).

Other Traits

processing mode is batch; data base is integrated with IMS HISAM access; uses PL1

level F(S), IMS v. 2 r.3(S); security protection via data base on off-line disc.

Resources Used

IBM 370/168, virtual machine (M) operating system; IMS(S) dbms; 280K bytes of CPU

and high speed core; tapes: 1 drive, 9 tracks, 1600/6400 bpi; discs: 100 cyl . on 3330; 1/0 devices: card reader, printer, tapes.

History of Package

developed in-house; implemented 12/71; last change 1/75.

Availability

software package limited available; for further information on software call Joel

Zumoff, Senior Programmer, 607/256-7240, Management Systems and Analysis (MSA),

Cornell U.; all manuals limited available; for further information on documents

call J. Paul Wetterau, Acting Data Base Administrator, 607/256-7240, MSA.

2-99
49. NEW YORK UNIVERSITY

New York University (FICE 002735)

(large, independent, non-profit, single institution)

Washington Square

New York, New York 10003

ADMINISTRATIVE INFORMATION1

Reporting Unit

Office of Sponsored Programs, NYU, 5 Washington Square North, N.Y., N.Y. 10003;

centralized with administrative structure of institution; for further information

call Sidney G. Roth, Vice-Chancellor for Federal Relations, 212/593-2191.

Administration Parameters for Contracts and Grants (FY 74)

23 1 contracts and grants for r&d, training for the amount $15. 7M (expended) from

45 Federal agencies; 722 FTE professional staff; fields of research include all

[1].

Computer Usage Profile

IBM 370/145, on-grounds, shared, intrainstitut ional ; UNIVAC 1108, on-grounds,

shared, intrainstitut ional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but property; all (GB); WILL BE AUTOMATING: planning and budgeting-all (in '76); personnel management-current activities

(in '76), interests (in '75) (RB); grant/contract information system-proposal

preparation (RB), proposal and agency monitoring (in '76) (RF).

Comments

Greatest problem is software is either lacking or outmoded.

We believe we're making headway with Research Management problems, principally

with the assistance of our NSF grant for such activities. Further, the University

is just starting to recruit personnel for the implementation of a new computer

package that will take some time to implement.

SOFTWARE PACKAGE SUMMARY -1

1. Certification of Time and Effort , ,G0VTPGC1 through G0VTPGC4, subsystem of Payroll

Description

produces a report of all payroll charges to a contract for the month and contract

to date to be signed (certified) by Project Directors.

Reports Generated

payroll distribution by contract (with certification statement); produced by the

manipulation of data from the Payroll and/or Accounting files.

Other Traits

processing mode is batch; data base is non-integrated; uses BAL F(S), COBOL

ANSI(S)

.

Resources Used

IBM 370/145, 03/MFT with HASP(S); 100K bytes high speed storage; tapes: 2 drives,

9 tracks, 1 600 bpi ; discs: 1-3330; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 1966.

Availability

User Manual unavailable, Programmer and Operator Manuals limited available; for

further information call Joseph Ciciollo, Systems Area Manager, 212/598-3095,

NYU-Meyer Hall , Rm. 311, N .Y . , N.Y. 10003-

Comments

Greatest problems with 1) human error, 2) maintenance of converted 1401 Autocoder

to BAL; Packages 1-5 in use for many years without substantial change; recently acquired a new Accounting System from Information Associates of Rochester N.Y.; reporting

needs will be reviewed prior to the implementation of this system; suspect that

all current software for this purpose will become obsolete within two years.

SOFTWARE PACKAGE SUMMARY -2

2. Government Billing and Overhead , ,G0VTPG VO/G VG A3 VI/GVR , subsystem of Accounting

Description

calculates and updates ledger with overhead; prints various information reports

2-100
49. NEW YORK UNIVERSITY

for management.

Reports Generated

1) Government overhead calculation; 2) guide to Government billing; 3) projects

ending within 2 months; 4) contracts with activity after termination; 5) reconciliation . Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

BAL F (converted from 1401 Autocoder).

Resources Used

same as package 1 except uses 4 tape drives; also uses card punch.

History of Package

developed in-house; implemented 1964; last change 12/74.

Availability

User Manual unavailable; Programmer and Operator Manuals limited available; for

further information call Thomas Clancy, Program Manager, 212/598-3093, Meyer Hall

of Physics, Rm. 307, H.Y., N .Y . 10003-

Comments

Greatest problem is maintenance of converted 1401 Autocoder to BAL.

SOFTWARE PACKAGE SUMMARY-3

3. Sponsored Research Funding Report , ,G0VTPGVU /GOVTPGVV/ , subsystem of Accounting

Description

produces report to control letter of credit funding.

Reports Generated

sponsored research funding report.

Other Traits, Resources Used, Availability

same as package 2. History of Package

developed in-house; implemented 6/58.

SOFTWARE PACKAGE 3UMMARY-4

4. Analysis of Government Accounts by Expense Code , ,G0VTPG01 /G0VTPG02 , subsystem of

Accounting

Description

prints a report by contract within expense code.

Reports Generated

analysis of Government accounts by object code within fund classification.

Other Traits, Availability

same as package 2. Resources Used

same as package 1. History of Package

developed in-house.

SOFTWARE PACKAGE SUMMARY -5

5. Status of Grants and Contracts , ,G0VTPGV1 through 6, subsystem of Accounting

Description

prints various reports from Accounting files re status of Research Projects; plan

to have Expenditure Control Reports (GV6) printed by Recipient instead of Account

Number for easier distribution.

Reports Generated / 1) status of grants and contracts (available balances); 2) status of grants and

contract"— bv -ranting agencies , Departments , and nature; 3) status of grants and

contracts-by schools, departments, and nature; 4) analysis of contract research

direct exDense; 5) expenditure control reports by acct. no. Other Traits, Availability

same as package 2 plus uses COBOL(S).

Resources Used

same as package 1 except uses 2 tape drives.

History of Package

2-101
49. NEW YORK UNIVERSITY

developed in-house; implemented 1964; last change 11/74.

Comments

Greatest problems are manual error, converted 1401 Autocoder to BAL, difficult to

maintain

.

ADMINISTRATIVE IN FORMAT ION-2

Reporting Unit

New York University Medical Center, Office of Grants and Contracts, 550 First

Ave., N.Y., N.Y. 10016; centralized with administrative structure of Medical

Center; for further information call Thomas Fitzgerald, Assistant Controller and

Director of Research and Training Program Management.

Administration Parameters for Contracts and Grants (FY74)

1000 contracts and grants for r&d, health services, training for the amount $33. 9M

(expended) from 18 Federal agencies; 732 FTE professional staff, 509 FTE technicians; field of research is life sciences.

Computer Usage Profile

IBM 370/135, on-grounds, dedicated, intrainstitutional

.

Functions Administered

has automated: payroll, accounts receivable, fiscal reporting, property, time and

effort reporting, budgeting, equipment inventory, equipment maintenance; supplies

procurement; space inventory; personnel management.

SOFTWARE PACKAGE SUMMARY-1

1. Stores Inventory Control and Ordering System, 3IC0S, CGS001

Description

a procurement system for purchasing, controlling & reporting supplies ordered by

departments from General Stores; produces daily and monthly reports; research

administration filtered out by department/account code; olan to adapt this system

to other inventory areas such as pharmacy, plant (maintenance) and central

service; also used for non-Federally sponsored research.

Reports Generated

master item list, master vendor list, stock status report, open orders report,

overdue list, department expense report, department transactions, department usage

summary, vendor transactions, vendor activity report, inventory control evaluation

report

.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses COBOL D(3), Assembler (S); security protection in

operating system and file.

Resources Used

IBM 370/135, D0S(S) operating system; tapes: 3 drives, 9 tracks, 1 600 bpi; discs:

400 tracks on 2319; 1/0 devices: card reader, printer, card punch.

History of Package

developed in-house; translated to Burroughs COBGL(S); also used on Burroughs 3500;

also used by Waterbury Hospital, Waterbury, Conn., St. Raphael Hospital, New

Haven, Conn., Roosevelt Hospital, New York, N.Y.; implemented 9/71.

Availability

software package and manuals available for purchase for $5,000 as of 5/75; for

further information call James L. Moyer, Director of Data Systems, 212/579-3200, x 4105, NYU Medical Center.

SOFTWARE PACKAGE SUMMARY -2

2. General Accounting System ,G AS ,G AC01

9

Description

a fiscal administration system for reporting charges to departments and accounts;

has a monthly reporting system which also includes budget accounts and reports

balance of funds available; plan integration of other fiscal administration

systems, complete automation of the general ledger, and complete automation of

income reporting.

Reports Generated

comparative Statement of Budget Accts., Summary & Detail Interim Reports, Expendi2-102
49. NEW YORK UNIVERSITY

ture Control Report, Month End Postings, Ledger, General Research Support, Assembly of Expense by Key Code, Unmatched Restricted Funds, Endowment Fund Key Code

Reports, DHEW Reports.

Other Traits, Resources Used

same as package 1 except uses only COBOL D(S).

History of Package

developed in-house; implemented 6/72.

Availability

User Manual unavailable; Programmer Manual limited available, Operator Manual

available; for further information call same as package 1.

3. Payroll, ,CPR004

Description

fiscal

proces

out b Payrol

Reports Gen

check

checks

check

Other Trait

same a History of

develo

Availabilit

softwa

ted av same a

ad ses

y d

1 De erat

dis

, be reco

s, R

s pa

Pack

ped

yre p aila

s pa

minis

weekl

epart

partm

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age

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SOFTWARE PACKAGE SUMMARY-3

tration system for the payment and allocation of payroll expenses;

y, biweekly and monthly payrolls; research administration filtered

ment/account code; plan to have payroll history maintained by the

ent; also used for non-Federally sponsored research.

tion register, update register, time reports, payroll register &

s registers, deduction registers, expense distribution reports,

ation reports, year to date register, base listings,

ces Used

1.

use; implemented 4/71.

ackage and Operator Manual available; User and Programmer Manuals limible; all for purchase at $2,500 as of 5/75; for further information call

ckage 1

.

SOFTWARE PACKAGE SUMMARY -4

4. Periodic Budgeting System , PBS , CAD001

Description

a planning and budgeting system for the wage and salary expense category; has a monthly reporting system; reports produced in a hierarchical fashion ;: department

,

unit & division; plan to incorporate non-salary expense items into the periodic

budgeting system; also used for non-Federally sponsored research.

Reports Generated

monthly, period-to-date & year-to-date performance reports, financial statement

line item report, organizational responsibility report, budget worksheets.

Other Traits, Resources Used

same as package 1

.

History of Package

developed in-house; implemented 4/73; last change 9/73.

Availability

all manuals available; for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -5

5. Time and Effort Reporting ,, CAD9 1 7 .subsystem of Fiscal Reporting/General Accounting

|Description

a fiscal administration system which produces a monthly report of time worked,

time paid but not worked and time not paid; produced on monthly basis and is a combined by-product of the Payroll and General Accounting System; also used for

non-Federally sponsored research.

|Reports Generated

detail salary report; time & effort report.

|0ther Traits

processing mode is batch; data base is partially integrated with sequential

access; uses COBOL D(S); security orotection in operating system, file.

2-103
1»9. NEW YORK UNIVERSITY

Resources Used

same as package 1 except no disc, no card punch.

History of Package

developed in-house; implemented 6/73.

Availability

same as package 4.

SOFTWARE PACKAGE SUMMARY -6

6. Capital Equipment Inventory ,, CCE001

Description

maintains inventory records of capital equipment; has a monthly reporting system;

plan to include other capital items such as buildings, land and improvements; also

used for non-Federally sponsored research.

Reports Generated

capital equipment by location, capital equipment by ownership code, capital equipment by department code, capital equipment by inventory class, depreciation

reports.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses COBOL D(S), Assembler (S); security protection in operating system.

Resources Used

same as package 5. History of Package

developed in-house; implemented 9/68.

Availability

same as package 2.

SOFTWARE PACKAGE SUMMARY-?

7. Preventive Maintenance Inspection System ,PMI , CPMOO

1

Description

periodic identification of preventive maintenance to be performed on major equipment; a monthly reporting system which identifies that equipment which must be

maintained in the coming month; plan to add cost reporting by shop performing the

maintenance and cost allocation reporting of the work done; also used for

non-Federally sponsored research.

Reports Generated

utilization report, activity report, incomplete jobs report, job action forms.

Other Traits

same as package 6 except uses no Assembler.

Resources Used

same as package 5. History of Package

developed in-house; implemented 6/73-

Availability

software package and all manuals available; all for purchase for $1500 as of 5/75;

for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -8

8. Communications Expense Reporting System , CERS , CC0002

Description

equipment utilization reporting system; has a monthly reporting system which uses

data made available by the Telephone Company, i.e., Equipment File and Toll

Billing File; plan to add actual char.ge back to using departments rather than

current cost allocation; also used for non-Federally sponsored research.

Reports Generated

telephone statement of charges, departmental extension listing, unauthorized toll

billing report, communications control report.

Other Traits, Resources Used

same as package 1 except data base is non-integrated and uses no Assembler.

History of Package

2-104
l»9. NEW YORK UNIVERSITY

developed in-house; implemented 6/72.

Availability

software package and all manuals available; all for purchase at $3,000 as of 5/75;

for further information call same as package 1.

SOFTWARE PACKAGE SUMMARY -9

9. Affirmative Action System ,, CPS005

Description

a personnel management system to assist in administering the affirmative action

plan; interfaced with the Payroll System; run on a weekly update cycle with

monthly reports; also used for non-Federally sponsored research.

Reports Generated

termination reasons report, minority group employee report, master employee

report, job classification report, recent hires report, new hires referral source

report, internal movement report.

Other Traits, Resources Used

same as package 1 except uses no Assembler.

History of Package

developed in-house; implemented 11/73; last change 11/74.

Availability

same as package 4.

50. ROCKEFELLER UNIVERSITY

Rockefeller University (FICE 002807)

(small, independent, non-profit, single institution)

66th St. and York Ave.

New York, N.Y . 10021

ADMINISTRATIVE INFORMATION

Reporting Unit

Controller's Office, Rockefeller University; centralized with administrative structure of institution; for further information call Janet Cocchiarella , Budgeting

and Special Studies, 212/360-1223.

Administration Parameters for Contracts and Grants (FY74)

164 contracts and grants for r&d for the amount $9.UM (expended) from 6 Federal

agencies; 319 FTE professional staff, 255 FTE technicians; fields of research

include life sciences, physical sciences, psychology.

Computer Usage Profile

DEC PDP 15, on-grounds, shared; UNIVAC 1108, off-grounds, shared, computer network

(computer at NYU).

Functions Administered

HAS AUTOMATED: a comprehensive financial accounting system; budgeting-both

historical and future, integrated with financial accounting; equipment inventory;

vendor analysis; space inventory; press subscription fulfillment; all (GB).

Comments

Hardware and software are adequate and reliable. The greatest problems are maintaining good Quality information (e.g. updating space inventory when the use of a particular roon is changed). However, problems have not been too difficult.

Purchased software and use of time-sharing network have both been highly cost

effective and permitted efforts to be directed towards collecting, maintaining,

and reporting information.

2-105
50. ROCKEFELLER UNIVERSITY

SOFTWARE PACKAGE SUMMARY -1

1

.

Budgeting

Description

provides each department and laboratory with a listing of their faculty, staff,

and supply & expense budgets from both grant & university sources; also used for

non-Federally sponsored research.

Reports Generated

department & laboratory listings.

Other Traits

processing mode is batch; data base is non-integrated with index sequential

access; uses FORTRAN (S); security protection in all [4],

Resources Used

DEC PDP15, DOS (S) operating system; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 7/73.

Availability

all manuals unavailable; for further information call Toby Fishman, Computer

Operations and Analyst, 212/360-1149.

Comments

Hardware and software are adequate and reliable. The greatest problems are maintaining good quality information.

A tape drive may be used for an input device instead of a card reader to supply

consistent copies of our budget listings.

SOFTWARE PACKAGE SUMMARY -2

2. Space Inventory

Description

provides data on the spacial facilities of the university; also used for

non-Federally sponsored research.

Reports Generated

listings of departments & laboratory spacial facilities, including room numbers & responsible persons controlling those facilities.

Other Traits, History of Package, Availability

same as package 1

.

Resources Used

same as package 1; also uses 1 tape drive with 7 track, 800 bpi tape.

Comments

same as package 1. Also, the listings generated provide a more efficient way of

determining distribution of available spacial facilities.

SOFTWARE PACKAGE SUMMARY -3

3. Financial Accounting System, FAS

Description

records and reports all financial transactions including budget variances and

managerial reporting as well as traditional financial reporting.

Reports Generated

standard financial reports and specialized managerial reports; report generator

capability used.

Other Traits, Comments

same as package 1 except uses CODOL(S).

Resources Used

UNIVAC 1108, Exec VIII (S) operating system; tapes: 1 drive, 9 tracks, 1 600 bpi;

drums: 400 cyl; discs: 8M words; I/O devices: card reader, printer.

History of Package

developed commercially by Information Associates, Inc.; also used on all major 3rd

generation equipment (e.g. IBM, Honeywell, Burroughs, DEC) with DOS and OS; also

used by University of Pennsylvania, University of Massachusetts , University of

Rochester; implemented 7/70; last change 1972.

Availability

available through Information Associates, Inc.

2-106
50. ROCKEFELLER UNIVERSITY

SOFTWARE PACKAGE SUMHARY-3a

3a. Equipment Inventory, FAS , , subsystem of Financial Accounting System

Description

maintains record of cost of equipment acquisitions and current equipment inventory; also used for non-Federally sponsored research.

Reports Generated

reports by fiscal year, funding source, laboratory or department "key word," etc.;

report generator capability included.

Other Traits, Resources Used, Availability, Comments

same as package 3- History of Package

same as package 3 except implemented 7/73; last change 1974.

SOFTWARE PACKAGE SUMMARY -3b

3b. Press Subscription Fulfillment, subsystem of Financial Accounting System (FAS)

Description

handles all subscription fulfillment functions.

Reports Generated

mailing labels, invoices, master directory file and managerial reports.

Other Traits, Resources Used, Availability, Comments

same as package 3- History of Package

same as package 3a.

SOFTWARE PACKAGE SUMMARY -3c

3c Vendor Analysis, FAS , .subsystem of Financial Accounting System (FAS)

Description

maintains summary of transactions records with individual vendors; also used for

non-Federally sponsored research.

Reports Generated

summary reports by vendor, type of purchase, etc.; report generator capability

included

.

Other Traits, Resources Used, Availability, Comments

same as package 3- History of Package

same as package 3a2-107
51. STATE UNIVERSITY OF NEW YORK (SUNY)

State University of New York (SUNY) (FICE 002834)

(large, state, institutional system)

99 Washington Ave.

Albany, New York 12210

ADMINISTRATIVE INFORMATION1

Reporting Unit

Research Foundation of State University of New York, P.O. Box 7126, Albany, New

York 12224; decentralized from and outside administrative structure of institution; for further information call James D. Dillon, Jr., Assistant Director for

Information Services, 518/471-0557.

Administration Parameters for Contracts and Grants (FY74)

100 contracts and grants for r&d , health services, training for the amount $47. 5M

(expended) from 30 Federal agencies; 2000 FTE professional staff, 3200 FTE technicians; fields of research include all [1].

Computer Usage Profile

IBM 370/ l 58 , off-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting; planning and budgeting; indirect cost

rate/fringe benefit rate; equipment and specialized research facilities-inventory;

space-utilization/allocation; personnel management-current activities; grant/

contract information system-proposal and agency monitoring, multi-campus proposal/award communication network; internal audit; all (RB).

WILL BE AUTOMATING: personnel management-capabilities ('75), interests ('75);

cost sharing-agreements ('75); all (RB).

HAS NOT AUTOMATED: grant /contract information system-sponsoring agency liaison.

Comments

The Research Foundation of SUNY is the administrative center for research at all

SUNY institutions.

[Ed .Note-Since the main reply for the two State Universitites queried came from

the central Research Foundation of SUNY, these Universities have been listed under

SUNY .]

SOFTWARE PACKAGE SUMMARY- 1a

1a. Personnel Data System, PDS ,, subsystem of Sponsored Funds Administration System

Description

personnel management; contains data base for all project personnel, fellows receiving stipends and administrative members of Research Foundation's staff in Albany;

individual personnel records include an educational history, personnel information, and retirement and life insurance data; creates personnel and payroll encumbrance records and maintains these with all pertinent employment information;

provides the ability of inquiring into any existing personnel record, via a terminal, and giving a complete hard cony print-out of all information on the

associated 3270 printer; monitoring reports generated from the system on a periodic or on request basis; also used for non-Federally sponsored research.

Reports Generated

1) Blue Cross/Blue Shield reports and invoice; 2) Equal Employment Opportunity

report; 3) various statistical reports; 4) group life insurance and long term

disability report; 5) group life insurance and long term disability annual age

classification; 6) dental insurance reports and invoice; 7) TIAA-CREF monthly

bill, vesting reports and supporting reoorts; 8) parameter report allows selection

of and information on the data base in any format.

Other Traits

processing mode is interactive; data base is integrated with sequential

index-sequential, BDAM access; uses COBOL (3); security protection in all [4] but

transmission

.

Resources Used

IBM 370/158; VS(S) operating system; HASP , CICS ,'ST AIRS , ATMS (all S) dbms; 1M bytes

monolithic high speed VS; tapes: 1 drive, 9 tracks, 1600 bpi; discs: 9M bytes;

I/O devices: card reader, printer, CRT.

History of Package

developed in-house; also used on IBM 370/155 with OS; implemented 1969-70; last

change Spring, '75. Availability

2-108
51. STATE UNIVERSITY OF NEW YORK (SUNY)

all manuals available; for further information call James D. Dillon, Jr. (see

ADMIN. INFO.).

Comments

greatest problems with 1) consistent reponse time during peak use periods; 2) high

cost of terminal hardware; 3) telephone line problems.

Supported by a full set of online, realtime 3270 interactive data entry transactions and inquiries.

SOFTWARE PACKAGE SUMMARY-1b

1b. Payroll System, P/R ,, subsystem of Sponsored Fund Administration System

Description

preparation of payrolls and required by-product reports; calculates, deducts and

records employees' withholdings and fringe benefits on a semimonthly, biweekly, or weekly basis; inquiry into an existing payroll record available via a 3270

terminal, with a special everchanging confidential code for restricted payroll

information; automatically disencumbers the payroll and charges the appropriate

grant account record; also used for non-Federally sponsored research.

Reports Generated

time reporting document; payroll checks; payroll register; payroll distribution/fringe benefits report; unemployment insurance report; quarterly disability report; workman's compensation report; W-2's, 1099 's; quarterly 9^1 and 9^1A;

quarterly summary of YTD earnings.

Other Traits, Resources Used, History of Package, Availability, Comments

same as package 1a.

SOFTWARE PACKAGE SUMHARY-1c

1c. Vendor Encumbrance and Payment System ,,, subsystem of Sponsored Fund Administration

System

Description

provides a method of Purchase Order encumbrance and subsequent vendor payments;

obligates funds for personal services, supplies, equipment and travel commitments;

encumbrance process assures these obligations are recognized when determining

available balance of an account; obligations liquidated, in whole or in part, at time of payment; functions as a financial monitor and limits activity; expenditure, and encumbrance, to level of award; automatically produces a preprinted hard

copy document for purchasing process; provides daily totals; also used for

non-Federally sponsored research.

Reports Generated

open purchase order listing; vendor check register; vendor checks; expenditures

and disencumbrance register and summarv; stores account register; prepare 1099 for

consultants; check reconciliations.

Other Traits, Resources Used, History of Package, Availability, Comments

same as package 1a.

SOFTWARE PACKAGE SUMMARY -1d

Id. Grants Information System, GIS, , subsystem of Sponsored Funds Administration System

Description

multi-campus Proposal/Award Communication Network, Grant and Contract Management

Information System; collects information from application through receipt of sponsor award notice or disapproval; becomes a statistical data base from which a variety of current month activity and statistical reports are produced; allows for

capturing of information concerning project history, time lapse between application and award, and requested and awarded amounts; maintained on a realtime basis;

certain data elements made immediately available to the accounting system; also

used for non-Federally sponsored research.

Reports Generated

grantsmanship report; Federal aid notices; report of outstanding acknowledgement

receipts for applications submitted; report of pending applications on file;

report of applications disapproved or closed; summary report of awarded dollars

vs. requested dollars; automated abstracts; parameter reports allow selection of

2-109
51. STATE UNIVERSITY OF NEW YORK (SUNY)

and information on the data base in any format.

Other Traits

same as package 1a except no index-sequential access. Resources Used, History of Package, Availability, Comments

same as package 1a.

SOFTWARE PACKAGE SUMMARY- 1e

1e. Equipment Inventory System, EIM ,, subsystem of Sponsored Fund Administration System

Description

Equipment Inventory Management and Property Control; data base records include

description, price, and name of vendor; inventory items maintained with condition

code and disposition code for inventory transfers, sales, or salvage and deletions; periodic reports generated by system and sent to various Campus Business

Offices and Project Directors; reports serve as inventory listings for campuses

and inform Project Director of equipment for which he is responsible; Equipment

Inventory records created automatically as by-product of Vendor Payment System.

Reports Generated

equipment inventory report, property control record and file cards; equipment

inventory control reports; paid-up equipment purchase order listing.

Other Traits, Resources Used, History of Package, Availability, Comments

same as package 1a.

SOFTWARE PACKAGE SUMMARY- 1f

1f. Supporting Systems ,,, subsystem of Sponsored Fund Administration System

Description

some of these enhancement systems are Universal Mailing, Income Fund Offset, and

University Awards System; Universal Mailing System allows for a large-scale

distribution of various types of printed material. It is controlled by a single

online, realtime transaction that can add, change, delete, reactivate and

terminate any record; each record has fifty mail indicators that are used to categorize each individual (e.g., Project Director, Business Manager). When labels

are required, any combination of indicators can be obtained.

Income Fund Offset is a pseudo payroll system that reimburses the appropriate

campus income funds for services performed by individuals paid by the State, who

work on sponsored projects. The system is supported by realtime transactions that

provide the ability to change, and inquire against records in the data base. It also produces a register that lists those individuals for whom payments have been

made

.

Reports Generated

1) Universal Mailing System - mail master listing; mailing labels; 2) Income Fund

Offset System-register; checks; 3) University Awards System-award letters; statistical reports.

Other Traits, Resources Used, History of Package, Availability, Comments

same as package 1a.

SOFTWARE SUMMARY PACKAGE-2

2. Faculty Interest Profile System, FIPS

Description

match funding opportunities with stated interests of faculty members by means of a faculty profile search; does retrospective searches of potential funding notices

for new faculty members; also used for non-Federally sponsored research.

Reports Generated

printed notice to faculty member giving notice of the availability of grant; a directory of faculty research and scholarship.

Other Traits, Resources Used, Comments

same as package 1a. History of Package

developed in-house; implemented 6/75.

Availability

User Manual available; for further information call same package 1a. 2-110
51. STATE UNIVERSITY OF NEW YORK (SUNY)

SOFTWARE PACKAGE SUMMARY -3

3. Accounting Information System, AIS

Description

manages and controls cash receipts, cash disbursements, accounts receivable; makes

available information regarding fiscal reporting, budget and expenditure data; of

modular design which allows the various accounting transactions to be checked for

adherence to Sponsor policy, content, accounting practice; uses IBM 3270 terminals

to collect information and post to appropriate data bases on realtime basis; primary data base is Accounting Grant Master created from award notice; transactions

can create other system data bases and/or other transaction records; also used for

non-Federally sponsored research.

Reports Generated

monthly budget journal; indirect cost journal, monthly listing of grants requiring'

manual computation of indirect cost; indirect cost summary; cash receipts journal;

report of cash position of direct payment accounts; report of deficit direct payment accounts; monthly general journal summary; account expenditure report and

summaries; NSF cross reference; NIH reporting system; automated final reporting

system; sponsor billing.

Other Traits, Resources Used, History of Package, Availability, Comments

sane as package 1a.

51.2 SUNY STATE UNIVERSITY, BUFFALO (FICE 002837)

SUNY State University, Buffalo (FICE 002837)

(medium, state, member of institutional system)

3435 Main St.

Buffalo, New York 1421

4

ADMINISTRATIVE IN FORMAT IOM-2

Reporting Unit-same as SUNY.

COMPUTER SOFTWARE PACKAG ES-same as SUNY

51.3 SUMY STATE UNIVERSITY, STONY BROOK (FICE 002838)

SUNY State University, Stony Brook (FICE 002838)

(medium, state, member of institutional system)

Stony Brook, New York 11790

ADMINISTRATIVE INF0RMATI0N-3

Reporting Unit-same as SUNY

COMPUTER SOFTWARE PACKAG ES-same as SUNY

ADMINISTRATIVE INFORMATION-'!

Reporting Unit

Office of Dean for Research; for further information call Dr. Robert Schneider,

Associate Dean for Research, 516/246-7935.

Comments

currently developing an application/grant monitoring program which extends through

award state.

2-m
52. UNIVERSITY OF ROCHESTER

University of Rochester (FICE 002894)

(small, independent, non-profit, single institution)

River Station

Rochester, New York 14627

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research and Project Administration, University of Rochester; centralized with administrative structure of institution; for further information call

Donn P. Drake, Associate Director, 716/275-1031.

Administration Parameters for Contracts and Grants (FY74)

600 contracts and grants for r&d, health services, training for the amount $28. 8M

(expended) from 12 Federal agencies; 900-1000 FTE professional staff, 300 FTE

technicians; fields of research include all [1] plus art, music.

Computer Usage Profile

IBM 360/50, on-grounds, shared; IBM 360/55, on-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting (GB); equipment inventory; planning and

budgeting data base (GB); grant/contract information system (RB); cost/sharing

(RF); HAS NOT AUTOMATED: indirect cost rate; note that above covers research

administration only.

Comments

Our General Ledger Accounting System was designed to serve the needs of research

administration by including a set of attributes by which the activity can be

compiled in several formats-by Durpose, division, school, geographic location,

department, sponsor, etc.

Greatest problem is human from standpoint that it is probably not possible to have

sufficient numbers of analysts and programmers to obtain immediate changes in

production runs and design of product. Other problems seem to always have a higher priority partly because the systems serving us are working well enough that

we have no serious complaint.

Perhaps no system should be designed to serve one department only. Our General

Accounting System has so much flexibility that a separate Ledger System was set up

for sponsored expenditures, including the attribute system that permits us to

recall information from the ledger in the format we need.

SOFTWARE PACKAGE SUMMARY -1

1. Research Administration System

Description

does proposed, accepted, rejected grant status accounting; also used for

non-Federally sponsored research.

Reports Generated

status of above; update transaction file; snapshot capability to examine individual or grouped projects.

Other Traits

processing mode is batch; data base is non-integrated with index-sequential

access; uses COBOL(S).

Resources Used

IBM 360/50, D0S(S) operating system; 50K bytes high speed storage; tapes: 2 drives; discs: 40 tracks on 2314; I/O devides: card reader, printer.

History of Package

developed in-house and out-of-house at Information Associates, Inc.; implemented

2/71 . Availability

User and Programmer Manuals limited available, Operator Manual unavailable; for

further information contact Vincent Swoyer, Director, Information Services Center.

Comments

Runs well. Could include an abstracting feature. Occasionally runs out of disc

space

.

2-112
53. NORTH CAROLINA STATE UNIVERSITY, RALEIGH

North Carolina State University, Raleigh (FICE 002972)

(medium, state, member of institutional system)

Raleigh, North Carolina 27607

ADMINISTRATIVE INFORMATION

Reporting Unit

Research Administration, P.O. Box 5356, Raleigh, N.C. 27607; centralized with

administrative structure of institution; for further information call Earl G.

Droessler, Dean for Research, 919/737-2117.

Administration Parameters for Contracts and Grants (FY74)

131 contracts and grants for r&d, training for the amount $5.9M (funded) from 14 Federal agencies; fields of research include all [1] but business plus textiles.

Computer Usage Profile

IBM 360/40, on-grounds, shared; IBM 370/165, off-grounds, computer network named

TUCC.

Functions Administered [2]

HAS AUTOMATED: financial accounting-payroll, cash disbursements, fiscal reporting; planning and budgeting-all; procurement-all; personnel management-current

activities; grant/contract information system-multicampus proposal/award communication network; all (GB).

WILL BE AUTOMATING: financial accounting-cash receipts, accounts receivable,

property; indirect cost rate/fringe benefit rate-expenditure and budget analysis;

equipment and specialized research facilities; space.

Comments

Equipment is adequate. Need is for more human resources, e,g. programmers.

SOFTWARE PACKAGE SUMMARY -1

1. Research Grants Summary ,

, J— 9 63

1

Description

keeps record of sponsored research activity; also used for non-Federally sponsored

research.

Reports Generated

monthly activity of proposals submitted, awards received, proposals rejected,

projects terminated, and listing of all currently funded projects as well as all

proposals pending-by school and department and agency and type.

Other Traits

Drocessing mode is batch; data base is non-integrated with sequential access; uses

ANS COBOL v.2(S), security protection in data.

Resources Used

IBM 360/40, MFT(S) operating system; 120K bytes high speed storage; tapes: 2 drives, 9 tracks, 300 bpi; discs: 25M bytes; 1/0 devices: card reader, printer.

History of Package

developed in-house; also used on IBM 370/165 with MVT ; implemented 1966; last

change 1968.

Availability

for further information on software call H. L. Buckmaster, Mgr., Administrative

Computing Services, 919/737-2794, 110 Brooks Ave., Raleigh, N.C. 27&07; all

manuals unavailable; for further information on documents call Vita M. Dick, Dept.

Budget Clerk, 919/737-2117, Research Administration.

Comments

same as ADMIN. INFO.

SOFTWARE PACKAGE SUMMARY -2

2. General Accounting and Expenditure Reporting , ,J-9610

Description

handles financial accounting and production of various financial reports; will be

adding complete automation of financial accounting; also used for non-Federally

sponsored research.

Reports Generated

expenditure reports; project reports; general financial reports.

Other Traits, Resources Used

2-113
53. NORTH CAROLINA STATE UNIVERSITY, RALEIGH

same as package 1

.

History of Package

sane as package 1 except implemented 1973; last change 1975.

Availability

same as package 1 except for further information on documents call Glenn E. Musser, Contract & Grants Officer, 919/737-2153, Office of Business Affairs,

Research Admin.

Comments

need to completely automate the financial accounting functions; need more personnel for programming; data base for contract and grants needs to be broadened to

achieve day to day budget controls and for production of special type fiscal

reports on request.

54. UNIVERSITY OF NORTH CAROLINA, CHAPEL HILL

University of North Carolina, Chapel Hill (FICE 002974)

(medium, state, member of institutional system)

Chapel Hill, North Carolina 27514

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research Administration, 01 South Building, U. of M.C., Chapel Hill;

centralized with administrative structure of institution; for further information

call Dr. George R. Holcorab, Dean of Research Administration, 9 19/933-1383.

Administration Parameters for Contracts and Grants (FY74)

555 contracts and grants for r&d, health services, training for the amount $4 1.611 (funded) from 20 Federal agencies; 2204 FTE professional staff, 610 FTE technicians; fields of research include all [1] plus law, journalism, social work, education, library science, humanities.

Computer Usage Profile

UNIVAC 70/7, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all; indirect cost rate/fringe benefit rateexpenditure and budget analysis; equipment and specialized research facilities-inventory; space-inventory, utilization/allocation; personnel management-current

activities; library support-all; grant/contract information system-proposal and

agency monitoring (RB), sponsoring agency liaison (RB); cost sharing-agreements;

all (GB) except where noted; WILL BE AUTOMATING: planning and budgeting-historical

and current expenditure analysis ('76); equipment and specialized research

2-114
54. UNIVERSITY OF NORTH CAROLINA, CHAPEL HILL

facilitites-maintenance ('76); procurement-all ('77); personnel

management-capabilities-tech, only ('77); program management-forecasting ('77).

SOFTWARE PACKAGE SUMMARY -1

1. Research Administration System,, RA

Description

provides management information (both fiscal information, and contract/grant

awards) on a fiscal year basis; basically stand-alone, batch system; uses overhead

information generated by the University's accounting system (the General Financial

System); possibility of on-line data entry and inquiry capabilities; also used for

non-Federally sponsored research.

Reports Generated

monthly report of contract/grants received, status list (by University assigned

sequence number, entire file), agency number cross-reference report, annual

report, several miscellaneous reports (on demand).

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses ANS COBOL ('71 S); security protection in operating

system, oassword.

Resources Used

UN IV AC 70/7, VS/9 r.1(S) operating system; 512K bytes core storage; tapes: 6 drives, 9 tracks, 800 bpi; drums: 8M bytes (for virtual storage); discs: 696M

bytes on 8440, 145M bytes on 590; I/O devices: card reader, printer; input prepared on OCR typewriters, processed through ScanData 2250 to produce magnetic

tape.

History of Package

developed in-house; also used on UNIVAC 70/46 with TSOS (time sharing op.

system); implemented 7/71; last change 6/74.

Availability

software package available for purchase at $200 (our cost) as of 7/75; User Manual

available for purchase at $3-00 as of 7/75; Programmer Manual available for

purchase at $7.50 as of 7/75; for further information call Chuck Antle, Assoc.

Dir., Adm. DP, 919/929-1451, U.of N.C., 440 W, Franklin St., Chapel Hill.N.C. 27514.

Hill, N.C. 27514.

Comments

Problems are: (1) Information, from granting agencies, is sometimes sent directly

to the principal investigator, academic department, or President's office (means

data may be late getting to Research Administration Office. (2) System, as currently run, keeps all contracts/grants on one data file (active and inactive);

file is large. As priority permits, the system needs re-definition, and

re-programming, to split files.

System consists of 10 programs. All input OCR-typed by the user (University

Research Administration ). Most processing on a monthly basis (approximately

$1000 computer machine time used per year).

2-115
55. OHIO STATE UNIVERSITY

Ohio State University (FICE 006883)

(large, state, main campus of multicampus institution)

Columbus, Ohio 43210

ADMINISTRATIVE INFORMATION

Reporting Unit

Ohio State University Research Foundation, 1314 Kinnear Road, Columbus, Ohio

43212; centralized with administrative structure of institution; for further

information call Raymond S. Bugno, Deputy Executive Director, 614/422-3805.

Administration Parameters for Contracts and Grants (FY74)

771 contracts and grants for r&d for the amount $21. 2M (expended) from 31 Federal

agencies; 450 FTE professional staff, 205 FTE technicians; fields of research

include all [ 1 ]

.

Computer Usage Profile

IBM 370/158, on-grounds; shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all; planning and budgeting-historical and

current expenditure analysis; indirect cost rate/fringe benefit rate-expenditure

and budget analysis; equipment and specialized' research facilities-inventory;

procurement-all; personnel management- capabilities, interests; grant/contract

information system-proposal and agency monitoring, sponsoring agency liaison; cost

sharing-records management; program management-cost control; all (RB); HAS NOT

AUTOMATED: indirect cost rate/fringe benefit rate-forecasting techniques, preparation of proposal ; equipment and specialised research facilities-maintenance;

grant/contract information system-proposal preparation; cost sharing-agreements.

Comments

Our current problems seem to center on our teleprocessing network. We are experiencing more "downtime" than should be expected. The problems seem to be a mix of lines down, or modem malfunctions or the teleprocessing system itself.

The systems described have been highly specialized for The Ohio State University

Research Foundation (0SURF).

SOFTWARE PACKAGE SUMMARY -1

1. Faculty Interest Profile System, FIPS

Description

maintains faculty personnel capabilities and research interests; also used for

non-Federally sponsored research.

Reports Generated

Directory of Faculty Research Interests; a keyword search inquiry capability to match research interests to possible fund sources. Other Traits

processing mode is batch; data base is integrated, partially integrated,

non-integrated with sequential, index-sequential access; uses ANS COBOL(S),

GIS(S); security protection in transmission, terminal, operating system.

Resources Used

IBM 370/158, 0S/MVT(S) operating system; GIS(S) dbns; tapes: 1-3 drives, 9 tracks, 1600 bpi; discs: 1 3330-2 available; 1/0 devices: card reader, printer.

History of Package

developed in-house; implemented 11/74.

Availability

for further information on software package call Ronald K. Smith, Director, 0SURF

Data Processing, 614/422-7396; all manuals limited available; for further information on documents call Herbert G. Toennisson, Director of OSURF Systems,

614/422-5325.

Comments

System is still in prototype stage; highly specialized for OSURF.

SOFTWARE PACKAGE SUMMARY-2

2. Proposal and Award Information Retrieval System, PAIRS

Description

monitors proposals and agencies; also used for non-Federally sponsored research.

2-116
55. OHIO STATE UNIVERSITY

Reports Generated

report capabilities include: (1) monthly management reports; (2) listings by sponsor, college, departments, principal investigator, etc.; and (3) certain statistical summaries.

Other Traits

sane as package 1 except data base is non-integrated with sequential,

index-sequential access. Resources Used, Availability

same as package 1

.

History of Package

developed out-of-house at Stanford University and in-house (extensively modified

for OSU); also used on IBM 370/155 with OS/HFT , IBM 360/50 with OS/MFT/MVT; implemented 6/72; last change 1/75.

Comments

A basic problem exists in that the design was accomplished at another institution.

Also, it has been highly specialized for OSURF.

SOFTWARE PACKAGE SUMMARY -3

3. Fiscal Administration System

Description

handles all areas of fiscal administration of sponsored research except forecasting; includes commitments of personnel costs, certain fringe benefits, indirect

costs, purchasing commitments and travel; also used for non-Federally sponsored

research.

Reports Generated

Standard fiscal reports; management exception reports; special information reports

as required.

Other Traits, Resources Used, Availability

sane as package 1 except uses GIS 2.3(S).

History of Package

developed in-house; also used on IBM 370/155 with 03/MFT , IBM 360/50 with

OS/MFT/MVT; implemented 1965; last change 7/74.

Comments

Programs and hardware have become very stable. The design is getting old. Human

problems of data definition and data integrity seem to be the constant

time-consuming task area. Some of this human problem may be due to personnel

turnover. System has been highly specialized for OSURF.

SOFTWARE PACKAGE SUMMARY -4a

4a. Payroll Distribution System ,,, subsystem of Financial Administrative System

Description

a payroll distribution and time and effort reporting system; payroll checks produced through OSU Payroll System, but this system not dependent on any payroll

check writing system; also used for non-Federally sponsored research.

Reports Generated

Reports are generated to document time and effort reporting and dollar distributions to sponsored research. Certain information reports are produced.

Other Traits, Resources Used, Availability

same as package 1 except uses only AN3 COBOL(S).

History of Package

same as package 3 except implemented 19 63.

Comments

System is not as personnel statistics oriented as it could be. It was primarily

developed as a cost system. System has been highly specialized for OSURF.

SOFTWARE PACKAGE SUMMARY -4 b

4b. Cash Disbursement System ,,, subsystem of Financial Administrative System

Description

"enerates cash disbursements and distributes costs to appropriate accounts; also

used for non-Federally sponsored research.

2-117
55. OHIO STATE UNIVERSITY

Reports Generated

checks; check register; distribution report.

Other Traits, Resources Used, Availability

same as package 1 plus uses physical check security.

History of Package

same as package 3 except last change 9/70.

Comments

Only a few infrequent non-related problems have occurrred since 1970. System has

been highly specialized for OSURF.

SOFTWARE PACKAGE SUMMARY -5

5. Property Administrative System

Description

provides administration and management information on OSURF purchased equipment;

will be expanding indexes used in COM output and adding prior approval data to system; also used for non-Federally sponsored research.

Reports Generated

(1) microfiche listing of all equipment indexed by project, inventory ID and equipment name; (2) summary type reports by project, college, department, sponsor,

etc., and (3) certain other statistical summaries.

Other Traits

same as package 1 except data base is integrated, non-integrated with sequential,

index-sequential access. Resources Used

same as package 1 except has available 200M bytes on 3330-11 disc; also uses COM.

History of Package

developed in-house; also implementing a modified version at Ohio State University,

Columbus, Ohio; implemented 2/74.

Availability

same as package 1

.

Comments

Indexes used in COM output are not comprehensive enough. Basic system design does

not include Drior approval data inputs. System has been highly specialized for

OSURF.

SOFTWARE PACKAGE SUMMARY -6

6. OSURF Data Inquiry System

Description

provides more timely financial information available for inquiry than is provided

on periodically printed reports; certain summary information available that is not

provided elsewhere in OSURF systems; information is updated whenever have valid

data in machine readable form; quick information response provided for project

administration; provides user with the capability to move about to different data

with relative ease; will be adding additional data relating to commitments, detail

financial charges, and proposal and award information; system considered building

block for on line data collection; also used for non-Federally sponsored research.

Other Traits

processing mode is interactive; data base is non-integrated with index-sequential

access; uses A MS COBOL(S), CICS(S); security protection in transmission, terminal,

operating system.

Resources Used

IBM 370/153, 0S/MVT/CICS(S) operating system; discs: 200M bytes on 3330-11 available; 1/0 devices: CRT.

History of Package

developed in-house; also used on IBM 370/155 with 0S/MFT/CICS; implemented 12/72;

last change 3/75.

Availabil ity same as package 1

.

Comments

greatest problems with 1) user education concerning the various ways of inquiring

into data available; 2) creating a comprehensive users manual; 3) data transmission problems with multiple vendors; 4) maintaining a software system which does

not crash. System has been highly specialized for OSURF.

2-118
56. UNIVERSITY OF CINCINNATI

University of Cincinnati (FICE 003125)

(large, state & local, main campus of multicampus institution)

Cincinnati, Ohio 45221

ADMINISTRATIVE INFORMATION

Reporting Unit

Southwestern Ohio Regional Computer Center (SWO

ding, 231 Bethesda Avenue, Cincinnati, Ohio 45267;

administrative structure of institution; for

Mangan, Mgr. , Admin. Projects & Asst. to Dir. of

Administration Parameters for Contracts and Grants (FY7

contracts and grants for -r&d, health services

(funded, '73-'74) from 14 Federal agencies; 1 30 FTE

90 FTE technicians; fields of research include bu

tal science, life sciences, physical sciences.

Computer Usage Profile

IBM 370/168, on-grounds, shared, computer network

Functions Administered [2]

HAS AUTOMATED: financial accounting-all; planning

rate/fringe benefit rate-expenditure and budget a procurement-all; grant/contract information system

internal audit; all (GB); has automated resea non-Federally sponsored research.

Comments

Greatest problems with software-too many varie

computer system.

SWORCC is a consortium of the University of Cincin

cing the computing needs of both.

RCC), 694 Medical Services Buildecentralized from but within

further information call Mary Jo

SWORCC, 513/475-4547.

4)

, training for the amount $18.3M

professional staff at SWORCC,

siness, engineering, environmennamed SWORCC.

and budgeting-all; indirect cost

nalysis, forecasting techniques;

-proposal and agency monitoring;

rch administration functions for

d applications under CICS on our nati and Miami University serviSOFTWARE PACKAGE SUMMARY -1a

1a. Application and Awards Sub-System, AAS ,, subsystem of Grants and Contracts Accounting System

Description

handles financ

system; cost s cial accountin

also used for

Reports Generated

project direct

historical awa Other Traits

processing mod access; uses Resources Used

IBM 370/168,

storage; tape

devices: card

History of Package

developed in-h

9/73.

Availability

User Programm

call Bruce McB

Services Build

Comments

relatively few

The prime bene

satisfying th

application in

effects of c relating to gr

of performing

ial accounting; planning and budg

haring; AAS Data Base has inquiry

g; plan to expand system to provi

non-Federally sponsored research.

or & awards; budget account bal

rds report; AAS data base list; in

e is batch; data base is integrat

PL1 level F(S); security protecti

S/MVT HASP(S) operating system;

: 5 drives, 9 tracks, 300

reader, printer, CRT.

eting; grant/contract information

via 3270 CRT and is used in finande for space and equipment needs;

ance summary expenditure report;

onthly budget account ledgers.

ed with sequential, indexsequential

on in all [1] but operating system.

3(S) dbms; 150K bytes high speed

bpi; discs: 50 cyl. on 3330; 1/0

ouse; also used on IBM 360/55 with OS; implemented 7/71; last change

er and Scheduling Manuals limited

reen, Area Systems Manager, 513/4

ing

problems, mainly user type,

fit of this sub-system is the ere

e information needs of all leve

formation alone will provide a utbacks of funds by selected age

ants and contracts. This base wi

many Grants/Contracts operational

available; for further information

75-4032, U. of Cincinnati, Medical

ation of a new data base caoable of

Is of administration. Retention of

base from which to analyze the

ncies, as well as to project income

11 also provide an automated means functions

.

2-119
56. UNIVERSITY OF CINCINNATI

SOFTWARE PACKAGE 3UMMARY-1b

1b. Accounting Cycle Sub-System II ,,, subsystem of Grants & Contracts Accounting System

Description

handles fiscal reporting, cost control; expenditure and budget analysis; provides

the mechanism for producing financial information on a grant year basis; also used

for non-Federally sponsored research.

Reports Generated

budget account ledgers, weekly budget balance list.

Other Traits

same as package 1a except processing mode is interactive and uses PL1(S).

Resources Used, Availability

same as package 1a.

History of Package

developed in-house; implemented 7/71; last change 1/74.

Comments

have timing problems between General Accounting Office and Grants/Contracts Office

in getting data prepared and on file.

The prime benefit of this sub-system is the production of grant and contract

financial information on a grant/contract year basis as well as a fiscal basis.

The availability of this information on a grant/contract basis benefits both the

Grant/Contract Office and the principal investigators to the extent that more meaningful financial reports are available. These reports enable more accurate

control of expenditures and the budgeting of grants/contracts on a fiscal basis.

SOFTWARE PACKAGE SUMMARY- 1c

1c. Commitment & Effort Reporting Sub-System III ,, .subsystem of Grants & Contracts

Accounting System

Description

time & effort reporting, cost control, fiscal reporting, expenditure 4 budget

analysis, payroll, has on-line inquiry & update of commitment file; also used for

non-Federally sponsored research.

Reports Generated

list effort file; commitment file; print effort forms.

Other Traits

same as package 1a except processing mode is interactive.

Resources Used

same as package la except uses 2 tape drives, 75 cyl. on disc.

History of Package

developed in-house; implemented 7/71; last change 1/72.

Availability

same as package 1a.

Comments

greatest problem with developing the concept and logic for projecting the salary

commitment to grant termination.

The purpose of this subsystem is to provide the means of creating and maintaining

salary and staff benefit commitments, and to automate and expand the application

of the present effort reporting procedures.

SOFTWARE PACKAGE SUMMARY-1d

1d. Overhead Sub-System IV ,,, subsystem of Grants & Contracts Accounting System

Description

handles fiscal reporting, cost control; also used for non-Fed. spons. res. Reports Generated

list of charges generated

Other Traits

same as package 1a exceDt security protection in all [4] but terminal and operating system.

Resources Used

IBM 370/168, OS/MVT HASP(S) operating system; 0S(S) dbms; 100K bytes high speed

storage; tapes: 2 drives, 9 tracks, 300 bpi; discs: 50 cyl.; I/O devices: card

reader, printer, card punch.

2-120
56. UNIVERSITY OF CINCINNATI

History of Package

developed in-house; implemented 10/71.

Availability

same as package 1a.

Comments

greatest problem with generating the overhead charges automatically and to interface them directly into the General Accounting System.

This sub-system changes the present method of accounting for overhead charge.

SOFTWARE PACKAGE SUMMARY- 1e

1e. Expenditure Reporting Sub-System V ,,, subsystem of Grants & Contracts Acctg Sys.

Description

handles expenditure & budget analysis; also used for non-Fed. spons. res. Reports Generated

expenditure report.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses PL1 Level F(S); security protection in all [4] but terminal & op sys.

Resources Used

IBM 370/168, OS/MVT MASP(S) operating system; 0S(S) dbms; 125K bytes hi.q:h speed

storage; tapes: 3 drives, 9 tracks, 300 bpi; discs: 60 cyl.; 1/0 devices: card

reader, printer.

History of Package

developed in-house; implemented 10/71.

Availability

User Manual limited available; for further information call same as package 1a. Comments

This sub-system reduces much of the manual effort now put forth by Grants/Contracts Office personnel in the preparation of expenditure reports.

57. UNIVERSITY OK DAYTON

University of Dayton (FICE 003127)

(small, Roman Catholic, single institution)

300 College Park Avenue

Dayton, Ohio 45169

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Director, Research Institute; decentralized from but within administrative structure of institution; for further information call John U. Weckesser,

Assistant to Director, 513/229-3947.

Administration Parameters for Contracts and Grants (FY74)

215 contracts and grants for r&d, training for the amount $6.3H (expended) from

157 Federal agencies; 145 FTE professional staff, 139 FTE technicians; fields of

research include all [1].

Computer Usan:e Profile

UMIVAC Spectra 70/7, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-payroll (GB); planning and budgeting-historical and current expenditure analysis (RB).

HAS NOT AUTOMAT-JO: financial account inn;-cash receipts, cash disbursements,

accounts receivable, fiscal reporting, property; planning and budgeting-forecasting; eouipment and soecialized research facilities-inventory, security; procurement; space; library support; contract/frant information system.

Comments

Greatest problem is lack of funds in Computing Budget for additional programmers

for financial reporting areas of University.

2-121
58. OKLAHOMA STATE UNIVERSITY MAIN CAMPUS

Oklahoma State University Main Campus (FICE 003170)

(medium, State, main campus of multi campus institution)

Stillwater, Oklahoma 74074

ADMINISTRATIVE INFORMATION1

Reporting Unit

Research Foundation, 301 ' Whitehurst Hall; decentralized from but within administrative structure of institution; for further information call Marvin T. Edmison,

Dir., 405/372-6211, x 6104.

Administration Parameters for Contracts and Grants (FY74)

60 contracts and grants for r&d , training for the amount $865K (expended) from 10 Federal agencies; 13 FTE professional staff, 10 FTE technicians; fields of

research include all [1] but mathematics and psychology.

Computer Usage Profile

IBM 360/65, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

WILL BE AUTOMATING: financial accounting-payroll, fiscal reporting; planning and

budgeting-all; cost sharing-records management; HAS MOT AUTOMATED: financial

accounting-cash receipts, accounts receivable, property; grant/contract information system-proposal preparation, multicampus proposal/award communication

network; cost sharing-agreements

.

ADMINISTRATIVE INFORMATIONS

Reporting Unit

Office of Director of Research, College of Arts & Sciences; decentralized from but

within administative structure of institution; for further information call J. Paul Devlin, Dir., 405/372-6211, x222.

Administration Parameters for Contracts and Grants (FY74)

72 contracts and grants for r&d for the amount $550K (funded) from S Federal agencies; 7 FTE technicians; fields of research include environmental science, life

sciences, mathematics, physical sciences, social sciences, humanities.

Computer Usage Profile

IBM 360/65, on-grounds, intrainstitutional.

Functions Administered [2]

College of Arts & Sciences HAS AUTOMATED: financial accounting-payroll, fiscal

reporting; planning and budgeting; equipment-inventory; procurement-all;

space-inventory.

Comments

greatest problems with software; information on grants directly useful to principal investigator.

SOFTWARE PACKAGE SUMMARY -1

1. 0SU Federal Support Information Retrieval System, Grants

Description

crant/contract information system—retrieval system utilizing the Catalog of

Federal Domestic Assistance as the data base.

Other Traits

processing mode is interactive; data base is non-integrated with random access;

uses 360 Assembler with PL 1 support(S); security protection in data and operating

system.

Resources Used

IBM 360/65, 0S/MVT(3) operating system; 30K bytes high speed storage; discs:

17. 4M bytes; 1/0 devices: teletype, communications terminal.

History of Package

developed in-house; also used by State University of New York (SUUY), Albany,

N ,Y. . , implemented 3/7 3- Availability

software package available for purchase for $300; User and Operator Manuals available; for further information call Dr. Robert G umm , Dir., 405/372-6211, x 6441,

Computer Center, OSl) . Comments

Greatest problem with availability of the data base.

2-122
58. OKLAHOMA STATE UNIVERSITY MAIN CAMPUS

SOFTWARE PACKAGE SUMMARY-2

2. Research Information Center Search System, RIC

Description

handles library support, utilizes the ERIC Data Base.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

360 Assembler (S); security protection in data, operating system.

Resources Used

IBM 360/S5, OS/flVT(S) operating system; 96K bytes high speed storage; tapes: 1 drive, 9 tracks 800/1600 bpi.

History of Package

developed out-of-house at University of North Dakota; used by others; implemented

5/73; last change 1/75.

Availability

for further information call same as package 1. Comments

Greatest problem is obtaining updates to the data base (ERIC).

SOFTWARE PACKAGE SUMMARY -3

3. Administrative Accounting Svstem

Description

handles fiscal administration.

Reports Generated

monthly financial statements; receipts and deposits journal; physical inventory.

Other Traits

processing mode is interactive; data base is non-integrated with sequential,

random access; uses CPS PL/1(S); security protection in terminal, data, operating

system.

Resources Used

IBM 360/55, OS/MVT(S) operating system; 64K bytes high speed storage; tapes: 1 drive, 9 tracks, 800/1600 bpi; discs: 1.4tl bytes; I/O devices: communications

terminal

.

History of Package

developed in-house; implemented 7/70; last change 7/74.

Availability

software package available for purchase; for further information call Dr. Ronald

Oines, Assoc. Dir. of Space Science, 405/372-5985, Research Foundation, OSU

.

2-123
59. OREGON STATE UNIVERSITY

Oregon State University (FICE 003210)

(medium, state, member of multicampus institution)

Corvallis, Oregon 97331

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of the Vice President for Research and Graduate Studies, OSU , decentralized

from and outside administrative structure of institution; for further information

contact Roy A. Young, Vice President for Research and Graduate Studies,

503/754-3437.

Administration Parameters for Contracts and Grants (FY74)

210 contracts and grants for r&d, health services, training for the amount $12. 6M

(expended) from 23 Federal agencies; 655 FTE professional staff, 278 FTE technicians; fields of research include engineering, environmental science, life

sciences, mathematics, physical sciences, social sciences.

Computer Usage Profile

CDC 3300, on-grounds, shared, intrainstitutional ; CDC CYBER 73/14, on-grounds,

shared, intrainstitutional; IBM 360/40, on-grounds, shared, interinstitutional

(for Oregon State System of Higher Education).

Functions Administered [2]

HAS AUTOMATED: financial accounting; equipment and facilities-inventory; procurement; space-inventory, utilization/allocation; personnel management-current activities; WILL BE AUTOMATING: planning and budgeting; indirect cost rate/fringe benefit rate; equipment and facilities-utilization/allocation, projection; internal

audit; all (GB); HAS NOT AUTOMATED: grant/contract information system; costsharing; program management.

Comments

Greatest problem is inability to recruit quality personnel within salary structure established by State Personnel Division.

SOFTWARE PACKAGE SUMMARY -1

1. Academic Personnel System, UPDATE

Description

handles personnel management (current activities) and budgeting; also used for

non-Federally sponsored research.

Reports Generated

budget worksheets, Oregon Board of Higher Education Reports; notice of appointments, statistical summaries, mailing labels, alphabetic listings, historical

reports, affirmative action reports.

Other Traits

processing mode is interactive; data base is non-integrated with random access; uses FORTRAN IV(M); security protection in operating system.

Resources Used

CDC 3300, OS-3 (custom) operating system; 65K words (24 bit) high speed storage;

tapes: 2 drives, 7 tracks, 556/300 bpi; discs: 10M characters; 1/0 devices:

card reader, printer, CRT.

History of Package

developed in-house; implemented 7/69; last change 6/73.

Availability

User and Operator Manuals unavailable; Programmer Manual available; for further

information call T.L. Yates, Mgr., Admin. Systems, 503/754-2494, Computer Center,

OSU . Comments

Heavily loaded hardware prevents rapid response to CRT at end of academic periods.

SOFTWARE PACKAGE SUMMARY -2

2. Library Acquisitions, LOLITA

Description

library support; also used for non-Federally sponsored research.

Reports Generated

purchase orders, vendor lists, outstanding order lists, index cards.

2-124
59. OREGON STATE UNIVERSITY

Other Traits, Comments

same as package 1 Resources Used

same as package 1 except uses 8ll characters on disc; also uses teletype for I/O.

History of Package

developed in-house; implemented 7/69; last change 7/71.

Availability

all manuals unavailable; for further information call same as package 1.

SOFTWARE PACKAGE SUMMAfif-3

3. Financial Management System, FMS.

Description

payroll, cash receipts, cash disbursements, accounts receivable; fiscal reporting,

property, budget forecasting, internal audit; also used for general administrative

purposes; administrative information may be filtered down through interrogation of

the accounts' coding structure; processing done on daily, monthly, quarterly and

annual cycles; numbers of prograns are: payroll-99; cash receipts-64; accounts

receivable-75 ; general accounting-1 80 ; budget-85; check reconcile-3 1

;

encumbrance-46; investment-30 ; personnel file-130; also used for non-Federally

SDonsored research.

Reports Generated

transaction listings, checks and payment of contractual and payroll obligations,

budget listings, personnel reports, accounting reports., and student billing

notices

.

Other Traits

nrocessing mode is batch; data base is integrated, partially integrated,

non-integrated with sequential, index-sequential access; uses COBOL F(S),

Assembler (S) ; security protection in all [4].

Resources Used

IBM 360/40, DOS(S) operating system; 334K bytes high speed storage; tapes: 5 drives, 9 tracks, 1600 bpi; discs: 570(1 bytes on 10 units; I/O devices: card

reader, printer, CRT, card punch.

History of Package

developed in-house; will be used on Honeywell 66/40 with GC0S by Fall, 1975; used

by all institutions in Oregon State System of Higher Education; implemented 7/70;

last change 1/75.

Availabil itv

all manuals limited available; for further information call Richard Berger, Mgr. , Svstems i Programming, 503/754-1649, AdS B212-Data Services Center, 0SU . Comments

The greatest problem with our present system is the development of a generalized

package that will suit the needs of the various operating philosophies of our system's users, that is, the institutions of the Oregon State Board of Higher

Education. As to technical efficiency, human errors involved in implementing

applications programs are much more significant than with the errors found with

the current IBM 360 hardware or the DOS ooerating system.

Honeywell 65/40 GCOS System to be installed and made operational by Fall, 1975.

Package is currently undergoing conversion to the Honeywell standards. Disk and

tape storage devices will be used. A major enhancement will be the purchase of

interactive terminals.

SOFTWARE PACKAGE SUMMARY -4

4. Space Inventory

Description

handles space inventory and utilization/allocation; comprised of 43 COBOL programs; also used for non-Federally sponsored research.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses COBOL F(S); security protection in all [4] but transmission . Resources Used, Availability

same as package 3- Historv of Package

2-125
59- OREGON STATE UNIVERSITY

developed in-house; available to all public and private Oregon institutions of

Higher Education; implemented 7/71.

SOFTWARE PACKAGE SUMMARY-5

5. Student Financial Aid,SFA

Description

handles student assistance, comprised of 23 COBOL programs; also used for

non-Federally sponsored research.

Reports Generated

maintains history of and reports all activity related to student assistance (i.e.,

loans and academic and athletic grants and aid).

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses COBOL F(S); security protection in data, record, field, operating system.

Resources Used, Availability

same as package 3* History of Package

developed in-house; implemented 7/70.

60. UNIVERSITY OF OREGON MAIN CAMPUS

University of Oregon "lain Campus (FICE 003223)

(medium, state, main campus of multicampus institution)

Eugene, Oregon 97403

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Scientific and Scholarly Research, Graduate School, University of Oregon

Main Campus, centralized with administrative structure of institution; for further

information call F. S. Wilhelm, Assistant to the Dean for Research, Graduate

School, 503/686-5133.

Administration Parameters for Contracts and Grants (FY74)

400 contracts and grants for r&d , training for the amount $16. 0M (expended) from

27 Federal agencies; 346 FTE professional staff; fields of research include all

[1] but engineering plus educational administration.

Computer Usage Profile

IBM 360/50, on-grounds; IBM 360/40 (until 7/1/75), interinstitutional for Oregon

State System; Honeywell 6690 (after 7/1/75), interinstitutional.

Functions Administered [2]

HAS AUTOMATED: financial accountinrr-payroll , cash receipts, cash disbursements,

accounts receivable; planning and budgeting-historical and current expenditure

analysis; indirect cost rate/fringe benefit rate-expenditure and budget analysis

(RB); equipment and specialized research facilities-inventory; space-inventory;

library support-circulation; all (GB) except where noted.

Comments

2-126
60. UNIVERSITY OF OREGON MAIN CAMPUS

Additional hardware and personnel would allow for automation in more areas of

administration.

SOFTWARE PACKAGE SUMMARY -1

1. Financial Management System, FMS

Description

handles fiscal administration; research administration information filtered out by

code; process cycles are daily, monthly, quarterly, and annual; numbers of programs in each functional area are: payroll-99; cash receipts-64; accounts

receivable-50; general accounting- 1 72 ; budget-79; check reconciliation-31

;

encumbrance-46; investment-30; personnel file-120; also used for non-Federally

sponsored research.

Reports Generated

reports include transaction lists, checks (contractual and payroll), budget lists,

personnel reports, accounting reports (ledgers, journals, etc.).

Other Traits

processing mode is batch; data base is integrated, partially integrated,

non-integrated with sequential, index-sequential access; uses COBOL F(S), ASSEMBLY

LANGUAGE (ALC)(S); security protection in all [4].

Resources Used

IBM 360/40, DOS(S) operating system; 3^4K bytes high speed storage; tapes: 5 drives, 9 tracks, 1600 bpi; discs: 57M bytes on 10 dual density units; I/O

devices: card reader, printer, card punch, CRT (43 ULTRONICS 7700).

History of Package

developed in-house; implemented 7/70; last change 7/74.

Availability

all manuals limited available; for further information call Richard R. Burger,

Mgr., System and Programming, 503/754-1649, 0SU Campus, ADS B-212, Corvallis,

Oregon 97331

.

Comments

Greatest problems are human. Problems arise due to frequent turnover of personnel

and in training required for new personnel. Problems also occur through the use

of clerks with no accounting background. Also, user documentation maintenance and

dissemination has inherent lags. Also, due to the wide range of differences in

administration, operations and procedures at the various campuses, the system had

to be very generalized. This causes problems in maintenance and modification of

the various programs.

SOFTWARE PACKAGE SUMMARY -2

2. Physical Plant Processing ,, OP

Description

provides accounting and management tools for physical plant operations; research

administration information filtered out by code; system currently consists of six

programs: edit, build transaction work files, Dayroll-1 (weekly); cost

distribution-1 (monthly); work in process, closed jobs, billing-2 (monthly and

fiscal year-end); time card preparation- 1 (monthly); inventory-1 (annually); will

expand to provide cumulative building costs and encumbrance accounting; also used

for non-Federally sponsored research.

Reports Generated

inventory, catalog, bills, transaction registers, price changes, inventory status

and billing journals, year-to-date issues and receipts.

Other Traits

same as package 2; also uses RPG(S).

COBOL (S); security orotection in data, record, field, operating system.

Resources Used

IBM 360/50, HASP(S) operating system; 150K bytes high speed storage; discs: 29. 2M

bytes; 1/0 devices: card reader, printer, card punch.

History of Package

developed in-house; implemented 7/73; last change 9/74.

Availability

expect manuals to be available in 1976; for further information call Harry E. Fowler, Jr., Systems Analyst, 503/686-3243, Administrative Data Processing, Oregon

Hall , U . of Oregon.

2-127
60. UNIVERSITY Of OREGON MAIM CAMPUS

Comments

Time and personnel have not been available to adequately document the system or to expand the system in concert with additional user requirements. Ideally, the

system would be interactive but funds and equipment are not available.

SOFTWARE PACKAGE SUMMARY -3

3. University Printing,, OU Description

provides accounting and management tools for university printing operation, including man-hour accounting; research administration information filtered out by

code; currently consists of three programs: edit, build transaction work files,

manhour accounting-1 (weekly); work in process, closed jobs., billings-2 (monthly);

future expansion to include inventory and encumbrance accounting; also used for

non-Federally sponsored research.

Reports Generated

work in process and closed-job reports, user billings, journals.

Other Traits, Resources Used, History of Package, Availability

sane as package 2. Comments

Time and personnel have not been available to adequately document the system, or

to expand it in concert with additional user requirements.

SOFTWARE PACKAGE SUMMARY-'!

4 . Science Shop, ,0S

Description

provides billing and journals for science shop reporting, research accounting

information identified by code; also used for non-Federally sponsored research.

Reports Generated

work processed, billings, and billing journals.

Other Traits, Resources Used

same as package 2. History of Package

developed in-house; implemented 7/73; last change 7/73.

Availability

all manuals limited available; for further information call same as package 2.

SOFTWARE PACKAGE SUMMARY -5

5. University Chemistry Store Inventory and Billing , CHEMSTOR ,0C

Description

provides perpetual inventory, billings and other management and accounting tools

necessary to operate the chemistry store; research account activity identifiable

by code; allows for the billing of items not sold by the chemistry store; i.e.,

changes generated by activities other than the chemistry store; plan to change

entire system to C060L to include obligation reporting and automatic reorder; also

used for non-Federally snonsored research.

Reports Generated

inventory, catalog, bills, transaction registers, price changes, inventory status

and billing journals, year-to-date issues and receipts.

Other Traits

same as package 2; also uses RPG(S).

Resources Used

same as package 2. Hisstory of Package

developed in-house; also used on IBM 360/20; implemented 7/74; last change 4/75.

Availabil ity same as package 4

.

Comments

The use of RPG limits the useability of the system to equipment which has the

canability for IBM RPG.

2-128
61. THE PENNSYLVANIA STATE UNIVERSITY

The Pennsylvania State University (FICE 006965)

(large, state, main campus of multicampus institution)

308 Old Main

University Park, Pa. 16802

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Vice P of institution;

Research, 314/36

Administration Parane

438 contracts

21 federal agenc

research include

Computer Usage Profil

IBM 370/153, on- College of Educa

Functions Adnin'istere

HAS AUTOMATED:

rate-expenditure

facilities-inven

Comments

Designed for sta

salaries.

Only our College

Other research

suitable for imp

resident for Research; centralized with administrative structure

for further information call Harry D. Zook, Asst. V.P. for

5-6305.

ters for Contracts and Grants (FY74)

and grants for r&d, training for the amount $20. 8M (expended) from

ies; 1000 FTE professional staff, 500 FTE technicians; fields of

all [1].

egrounds, shared, intrainstitutional ; IBM 1500, on-grounds (for

tion ) . d financial accounting-all; indirect cost rate/fringe benefit

and budget analysis; eauipment and specialized research

torv; space-inventory; all (GB).

te reporting on a fiscal year basis. No provision for encumbering

of Education has a packaged system appropriate for inclusion,

units have considerable computer activity but no packaged systems

lementation elsewhere.

SOFTWARE PACKAGE SUMMARY1

1. Budget Report, BUDG ,, subsystem of Coursewriter II Description

cumulative miscellaneous funds budget reports; also used for non-Federally sponsored research.

Reports Generated

summary and detail.

Other Traits

processing mode is interactive; data base has random access; uses 1 1 30 Assembler;

security protection in operating system.

Resources Used

IBM 1500, Coursewriter II operating system; tapes: 2 drives, 7 tracks; discs:

50M bytes; I/O devices: card reader, card Dunch, CRT, paper tape.

History of Package

developed out-of-house at Gettie, Inc.; implemented 1/74; last change 6/74.

Availability

for further information call Dr. Terry A. Countermine, Asst. Professor,

314/365-9500, 302 Rackley Bldg., Penn. State U. Comments

This is a utility program for budget management purposes. The small computer is

essentially dedicated to interactive instruction in College of Education courses.

2-129
62. UNIVERSITY Of PENNSYLVANIA

University of Pennsylvania (FICE 003378)

(medium, independent, non-profit, single institution)

Philadelphia, Pennsylvania 19174

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research Administration, 3451 Walnut Street, Phila. , Pa. 19174; centralized with administrative structure of institution; for further information call

A. W. Kinny, Asst. Director, Systems, 215/2437293.

Administration Parameters for Contracts and Grants (FY74)

1100 contracts and grants for r&d , training, health services, for the amount

$60. 7M (funded) from 43 Federal agencies; 400 FTE professional staff, 600 FTE

technicians; fields of research include all [1].

Computer Usage Profile

IBM 370/168, off-grounds, shared, interinstitutional , computer network named

UNI-C0LL.

Functions Administered [2]

HAS AUTOMATED: fiscal administration (GB); equipment and specialized research

facilities-inventory (RF); grant/contract information system (RB).

SOFTWARE PACKAGE SUMMARY-1

1. Research Administration System, RAS

Descrip

haus Reports

25

Other Tpr

ac

si

Resourc

IBdr

23

Ca

History

de

al

Availab

ma

Sy

Comment

Th

ru

re

dana

ty

Coco

ci

im

fo

Th

prba

veTh

eq

re

les grant/contract information system, equipment inventory, forecasting; also

for non-Federally sponsored research,

enerated

onthly reports for management, administration, and file edit,

its

essing mode is batch; data base is partially integrated with sequential

ss; uses COBOL(S), MARK IV (Informatics) (S); security protection in transmis-

, terminal , data.

U sed

370/168; 0S/VS2 r.17(S); 3H bytes monolithic high speed memory; tapes: 5 es, 9 tracks, 1600 bpi and 1 drive, 7 tracks, 800 bpi; drums: 1.4M bytes on

; discs: 30 drives; I/O devices: card reader, card punch, printer, CRT, and

omp 871 Plotter,

f Package

loped in-house (MARK IV reporting) and out-of-housc at Stanford Univ. (COBOL);

used on IBM 360/40 with DOS/OS; implemented 1/70; last change 12/74.

ity

als unavailable; for further information call A. W. Kinny, Asst. Director,

ems 215/243-7203.

report o ing mon

ived on for pr

U niversi

dnin istr

elation

dination

system

nding pr

arded to ability

ect acti

s for f

utpu

thly

a mo evio

ty a ator

o

" of

tha

ojec

app

to d v i t y orec

t of

as nth

us m ct iv

sawar

the

t co

t te ropr

evel

S asti

the R sessme

v cycl

onths

ity

.

Separa

d fund

Resear

ntains

rminat

iate d op tre

pecial

ng fut

esearch A nt of t e. The m and years

Overall a te report

ing with

ch Admin

i

sponsore

ions and

epartment

nds is an programs

ure budge

dm in

he

onth

as sses

s ar actu

stra

d Dr summ

s mo

imp

pro

t le

istrati

status

ly acti

an indi

sments

e produ

al expe

tion sy oject e aries o nthiy.

ortant

duce re vels, s

on system is designed to provide a of proposals generated and awards

vity is measured against historical

cation of sponsor funding and interare provided to high-level Universiced for schools and departments,

nditures is accomplished by computer

stem and the section of the Finanxpenditure data. Advance notices of

f recently terminated projects are input for projecting future research

ports that analyze award data as a uch as projected indirect cost recoequiprnent inventory system is separately driven from periodic inventories of

pment acquired under specific grants and contracts. This system produces

rts as required by the sponsors.

SOFTWARE PACKAGE SUMMARY -2

2-130
62. UNIVERSITY OF PENNSYLVANIA

2. Financial Information System, Acctg. Sys

.

Description

handles fiscal administration functions; also used for non-Federally sponsored

research.

Reports Generated

all financial reports for the University on a daily and monthly basis (see

Comments)

.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses COBOL(S), PL 1(S), MARK IV (Informatics) (S);

security protection in transmission, terminal, data, operating system.

Resources Used

same as package 1

.

History of Package

developed out-of-house by Information Associates, Inc.; also used on UHIVAC 1103,

Burroughs 66/6700; implemented 7/73 at U . of Penn.; last change 4/75.

Availability

user manual is limited available; for further information call Richard T. Paumen

,

Asst. V.P., UMIS, 215/243-6300, 3451 Walnut Street, Phila., Pa. 19174.

Comments

One discrete section of the Financial system is exclusively used to record income

and expense associated with sponsored projects, both private and government. Each

account within this section is identified with attributes that allow for assembly

or segregation of Dertinent research administration financial data. This section

can be computer-coordinated with the Research Administration system to select

appropriate data elements from both systems for reporting and analysis.

Monthly reports are sent to departments, summarizing expenditures, budget balances

and transactions for the current month, year-to-date and project-to-date.

63. .BROWN UNIVERSITY

Brown University (FICE 003401)

(small, independent, non-profit, single institution)

Providence, Rhode Island 02912

ADMIN 1ST RAT IVE INFORHAT ION

Reporti

Gr

stto

Adminis

30am

FT Compute

IB

in

Functio

ha

ac

?1rasp

pema Comment

Gr

cu

ng Unit

ant and

ructure

r, 401/

tration

cont

ount $1

E techn

r Usage

M 360/3

trainst

ns Admi

s autom

counts

anning

te/frin

ace; co rsonnel

nagemen

seatest

lty in

Con

of

363-

?ar

ract

0.611 icia

Pro

0, o itut

nist

ated

rec and

ge

st s ma

t; i

trac

in

2777

anet

s an (fu ns

;

file

n-gr

ion a ered

: f eiva

budg

bene

hari

nage

nter

t Services, Box 1 '^ 2 9 , Brown U.; cen stitution; for further information

ers for Contracts and Grants (FY74)

d grants for r&d, training, health

nded) from 15 Federal agencies; 100

fields of research include all [1]

tralized with administrative

call Joseph A. Burnett, Direcservices, construction for the

FTE professional staff, 50

but business.

ounds, shared, intrainstitut Lonal ; IBM 360/57, ongrounds, shared,

1.[2]

inan

ble,

etin

fit

ng;

ment

nal

icial accounting-payroll, cash r fiscal reporting, property, t ig-historical and current expend

rate (RB); eauipment and specia

all (GB) except where noted; ha

library support; grant/contra

audit .

eceipts , cash disbursements,

ime and effort reporting (RB);

iture analysis; indirect cost

lized research facilities-all;

s not automated: procurement;

ct information system; program

problems are: (1) hardware

understanding new system.

•new and not fullv developed; (2) nunandiffiS0FTWARE PACKAGE SUMMARY'

2-131
63. BROWN UNIVERSITY

1. Research Salaries , ,PR250-PR299

developed in-house; also used on IBM 1401; implemented 3/57; last change 7/74.

Comments

Has not been re-analyzed since 1967.

SOFTWARE PACKAGE SUMMARY -5

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses AUTOCODER (S); security protection in data.

Resources Used

IBM 360/30; operating system is DOS(S) with 1 40 1 Emulator; 12K bytes high speed

storage; discs: 24M bytes on 3-2314; I/O devices: card reader, card punch, printer . History of Package

developed in-house; also used on IBM 1401, IBM 7070; implemented 7/64; last change

7/74.

Availability

manuals unavailable; for further Information call W. D. Cushman , Asst. Director,

Financial Systems, 401/363-2225, Brown U. Comments

Has not been re-analyzed since 1964.

SOFTWARE PACKAGE SUMMARY -2

2. Tine and Effort , ,T&E0 1 0-T&E050

Description

compares and prints tine and effort.

Reports Generated

time and effort reports.

Other Traits, Availability

same as package 1

.

Resources Used

IBM 36O/3O ; DOS(S) with 1401 Emulator; SK bytes high speed storage; tapes: 2 drives, 9 tracks, 300 bpi; discs: 8M bytes on a 2314; 1/0 devices: card reader,

printer . History of Package

developed in-house; also used on IBM 1401; implemented 6/59; last change 7/74.

Comments

Has not been re-analyzed since 1969.

SOFTWARE PACKAGE SUMMARY -3

3. Payroll , , P020 1 0-P02 195 , subsystem of Salary/Weekly Payroll

Description

produces payroll accounting

Reports Generated

normal payroll reports

Other Traits, Availability

same as package 1

.

Resources Used

same as package 2 except uses 16K bytes high speed storage; also uses card punch.

History of Package

developed in-house; also used on IBM 1401; implemented 1/65; last change 5/75.

Comments

This system will be replaced in the near future with a purchased package.

SOFTWARE PACKAGE SUMMARY -4

4. Equipment Inventory , ,EI01 0-EI060

Description

maintains inventory of equipment.

2-132
63. BROWN UNIVERSITY

Reports Generated

handles updates and by request reports.

Other Traits, Availability

same as package 1 . Resources Used

same as package 2 except uses 12K bytes of high speed storage.

History of Package

developed in-house; also used on IBM 1401; implemented 3/67; last change 7/74.

Comments

Has not been re-analyzed since 1967.

SOFTWARE PACKAGE SUMMARY -5

5. Financial Accounting System, FAS, FAS followed by 5-Character Program ID Description

handles general ledger accounting, fiscal reporting, planning and budgeting,

current expenditure analysis; other features include daily file maintenance,

monthly or on demand reports, filtering of research administration data by range

of account numbers; plan interfaces to financial subsystems (IMS logical relationships) as these subsystems are converted to IMS; also used for non-Federally sponsored research.

Reports Generated

revenue and expenditure reports; chart of accounts; summaries for funds and fund

groups.

Other Traits

processing node is batch; data base is partially integrated with sequential,

index-sequential, random, and IMS-HIDAM access; uses IBM ANS COBOL

( PP5734-CB2)v . 4 , r. 1.4; security protection in record, operating system and via access through IMS which is available to administration D.P. only.

Resources Used

IBM 360/67 model J, 0S/MVT(S) operating system; IMS(S) (IBM: PP 5734-xx6) dbms;

370K bytes max high speed storage; tapes: 2 drives, 9 tracks, 1600 bpi; discs:

75M bytes on 3 2314 's; I/O devices: card reader, printer.

History of Package

developed commercially by Information Associates, Inc., Rochester, N.Y.; implemented 7/74; last change 6/75.

Availabil ity

for further information on software call Hans Nef, Systems Programmer,

40 1/363-2225, Brown U., Box 1363; for further information on documents call Warren

Cushman, Asst. Dir., ADP , 401/363-2225, Brown U., Box 1363.

SOFTWARE PACKAGE SUMMAflY-6

6. Accounts Payable, .AP005-AP035

Description

produces accounts payable checks and related information.

Reports Generated

all associated with accounts payable.

Other Traits

processing mode is batch; data base is non-integrated with sequential,

index-sequential access; uses AUT0C0DER( S) , ASSEMBLER (BAL ) (S) ; security protection

in data.

Resources Used

IBM 360/30; D0S(S) with 1401 Emulator; 12K bytes high speed storage; tapes: 2 drives, 9 tracks, 800 bpi; discs: 1 5M bytes (2-2314); 1/0 devices: card reader,

card punch, printer.

History of Package

developed in-house; also used on IBM 1401; implemented 7/65; last change 7/74.

Availabil ity same as package 1

.

SOFTWARE PACKAGE SUMMARY -7

7. Engineering Credit Cards , .ENG90-ENG95

2-133
63. BROWN UNIVERSITY

Description

prints credit cards for the Engineering Department.

Reports Generated

credit cards.

Other Traits, Availability

same as package 1 except uses Assembler (BAL)(S).

Resources Used

IBM 360/30; DOS(S) operating system; 64K bytes high speed storage; discs: 1 6M

bytes on a 2 3 1 ^ ; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 1/72; last change 1/74.

64. VANDERBILT UNIVERSITY

Vanderbilt University (FICE 003535)

(small, independent, non-profit, single institution)

21st and Garland Avenue

Nashville, Tennessee 37240

ADMINISTRATIVE INFORMATION1

Reporting Unit

Division of Soonsored Research/Fiscal Planning Office, 416 A Kirkland Hall; decentralized from but within administative structure of institution; for further

information call Evonne Buttery, Sponsored Research or P. Lawrence Hester, Assoc.

Director, Fiscal Planning, 615/322-2491.

Administration Parameters for Contracts and Grants (FY74)

147 contracts and grants for r&d, training, health services, construction for the

amount $10. 1M (funded) from 16 Federal agencies; 300 FTE professional staff;

fields of research include all [1].

Computer Usage Profile

Xerox Sigma 7, on-grounds, shared, intrainstitutional ; IBM 7072/1401, on-crounds,

shared

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but property and time and effort reporting; Dlanning and budgeting-historical and current expenditure analysis;

space-inventory; personnel management-current activities; all (G3); WILL 3E

AUTOMATING: procurement (7/1/75).

Comments

The following describes the computer set-uo at Vanderbilt:

There are four computer configurations involved: (1) an IBM 140 1/7072 set-up used

exclusively for administrative data processing; (2) the same 1401 interfaced with

a Xerox Sigma 7, this joint set-up being used exclusively for administrative data

processing; (3) the Xerox Si^ma 7 itself (located in our joint Computer Center)

which is used for research, instruction, and as part of the administrative

component; and (4) an IBM 360/40 -which is located in the Medical Center and used

basically for patient records and patient billings. The Medical Center Sponsored

Research Office has apoarently been able to put one or two very small programs on the 360/40. It is not generally available for any use other than those of the

2-134
64 VANDERBILT UNIVERSITY

Hospital

.

SOFTWARE PACKAGE SUMMARY -1

1. Data Management System, EDMS

Description

handles all data systems; other features are query capability and special data

reports; also used for non-Federally sponsored research.

Reports Generated

general ledger; trial balances; status reports, budget work and final reports;

cost reports and special encumbrance.

Other Traits

processing node is interactive; data base is integrated with random access; uses COBOL A and S(S); security protection in all [4] but transmission.

Resources Used

Xerox Sigma 7; CP-V(M) operating system; Extended Data Management System (S) dbms;

128K words (32 bits/word) high speed storage; tapes: 4 drives, 9 tracks, 800 bpi;

drums: 14M bytes (8 bits/byte); discs: 400M bytes; I/O devices: card reader,

card punch, printer, teletype, CRT, OPscan, and plotter.

History of Package

developed commercially by Xerox; translated to Fortran (S); also used by; Tulsa

University, Tulsa, Oklahoma; University of Wyoming, Laramie, Wyoming; Texas Christian, Abilene, Texas; implemented 1/71; last change 7/74.

Comments

Greatest problem is human-learning process to use well. . Requires experienced

COBOL programmer, and use of DMS to acquire facility in using same. Schooling on package not altogether sufficient.

Good system-works well.

ADMINISTRATIVE IMF0RMATI0N-2

Reporting Unit

Vanderbilt School of Medicine, Division of Biomedical Sciences, CCC-3322, Vanderbilt University Medical Center; decentralized from but within administrative structure of institution; for further information call Thomas W. Haines, Ph.D., Director, Sponsored Research and Programs, 615/322-2281.

Administration Parameters for Contracts and Grants (FY74)

98 contracts and grants for r&d, training, health services for the amount $17. 0M

(funded) from 8 Federal agencies; 367 FTE professional staff; field of research is

life sciences.

Computer Usage Profile

Xerox Sigma 7/IBM 1401, on-grounds, shared, intrainstitutional ; IBM 360/40,

on-grounds, shared, intrainstitutional.

Functions Administered

HAS AUTOMATED: financial management-payroll, accounts receivable, accounts

payable, fiscal reporting, inventory reporting, property control, personnel

control, grants and contracts accounting; space and facilities; purchasing; sponsored research programs; all (G3); WILL BE AUTOMATING: personnel management;

budgeting; indirect cost; HAS MOT AUTOMATED: library support; cost sharing; internal audit.

Comments

Greatest problem is upgrading of software.

2-135
65. BAYLOR COLLEGE OF MEDICINE

Baylor College of Medicine (FICE 004949)

(small, independent, non-profit, single institution)

Texas Medical Center

Houston, Texas 77025

ADMINISTRATIVE INFORMATION

Reporting Unit

Treasurer of the Corporation, centralized with administrative structure of institution; for further information call Alfus. 0. Johnson, Treasurer, 713/790-4800.

Administration Parameters for Contracts and Grants (FY74)

525 contracts and grants for r&d for the amount $15. 6M (expended 1973-74) from 20

Federal agencies; 313 FTE professional staff; 135 technicians; fields of research

include life sciences, computer sciences, environmental science.

Computer Usage Profile

Honeywell 120, on grounds, dedicated.

Functions Administered [2]

HAS AUTOMATED: fiscal administration; equipment and specialized research facilities-inventory; procurement-purchasing of supplies and equipment; all (GB); has

automated research administration functions for non-Federally sponsored research.

Comments

The greatest problems are: 1) cash projection by month of grant expenditures; 2)

too much clerical work; 3) no standardized set of rules governing grant expendiDescription

handles payroll pay and fringe benefits by code; also used for non-Federally sponsored research.

Reports Generated

The following is a short essay summarizing Baylor's method of extracting and

reporting grant information. This essay exDlains the monitoring of money expended

versus money funded.

A master file of pertinent data for each grant or contract (hereafter referred to

as G or C) is maintained by the Grant and Contract section of the Treasurer's

Office. Within each G or C master record, the major budget category classifications are defined by the first digit of the expense classification, i.e.,

1xxx-salaries , 2xxx-fringe benefits, 3xxx-supplies , 4xxx-equipment , 8xxx-stipends

and fellowships, and 9xxxoverhead

.

If an individual item is to be budgeted within a major category, the expense classification for that item is defined. The actual budget dollars are booked into

the General Accounting system by journal voucher entries with a general code to

identify these entries as budgets. G or C expenditures are coded to a fund,

general account, expense classification, department, G or C code, and detail code

(employee number or inventory number). Purchase orders are encumbered against

each G or C and are relieved as partial or complete payments are made.

G or C data is selected from General Accounting files. Each expenditure is

matched against the G or C master by the expense classification to determine the

appropriate budget to which it is to be charged.

This system does not require the coding personnel to know the budgeted categories

or item budgets. Therefore they only code the approved charge. The Grant and

Contract system automatically codes the expenditures to the appropriate budget

category or item budget.

Each investigator gets a detailed expenditure and budget report monthly. The

investigator receives this report around the 12th of the month, and includes any

new encumbrances from the 1st thru the 10th of the month. A summary report is

also provided, showing each budgeted category or item. Salaries are projected by

multiplying current month salaries times the number of months remaining in the G or C

.

SOFTWARE PACKAGE SUMMARY-1

1. General Accounting, GA

Description

handles fiscal administration by code and data files; also used for non-Federally

sponsored research.

Reports Generated

school budget, grants, accounts receivable.

Other Traits

2-136
65. BAYLOR COLLEGE OF MEDICINE

processing mode is batch; uses Honeywell COBOL D(S).

Resources Used

Honeywell 120; Mode I tape Resident (S) operating system; tapes: 4 drives, 7 tracks, 556 bpi; I/O devices: card reader, card punch, printer.

History of Package

developed in-house and joint effort with Arthur Andersen & Co.; implemented 1/69.

Availability

all manuals available; for further information call Allen Rankin, Jr., Supervisor,

713/790-4306, Baylor College of Medicine.

Comments

Entry of payroll changes information to College budget program is manual and

should be automated. No YTD information on individual stubs.

SOFTWARE PACKAGE SUMMARY -1a

1a. Payroll, PR , .subsystem of General Accounting (G A

)

DescriDtion

handles payroll pay and fringe benefits by code; also used for non-Federally sponsored research.

Reports Generated

all oayroll records.

Other Traits, Resources Used, Availability

sane as package 1 (GA).

History of Package

developed in-house; joint effort with Arthur Andersen & Co.; implemented 7/63.

Comments

Greatest problems are: no montnlv responsibility reporting; do not know current

funds available; do not know restrictions on grants; too much manual clerical

work.

SOFTWARE PACKAGE SU MMARY - 1

b

1b. Vivarium (Animal House), VI ,, subsystem of General Accounting (GA)

Description

nandles the billing to investigators for boarding and servicing of animals, by

code; also used for non-Federally sponsored research.

Reports Generated

boarding histories and invoices.

Other Traits, Resources Used, Availability

same as package 1 (GA).

History of Package

developed in-house; implemented 7/73-

SOFTWARE P A C K AG E SU M M A R Y - 1 c

1c. Maintenance (Work Orders), MA, subsystem of General Accounting

Description

handles billing for the Building & Maintenance Deot., by code; also used for

non-Federally sponsored research.

Reports Generated

invoicing and work order analysis.

Other Traits, Resources Used, Availability

same as package 1 (GA).

listory of Package

develooed in-house; implemented 7/71.

2-137
66. WILLIAM MARSH RICE UNIVERSITY

William Marsh Rice University (FICE 003604)

(small, independent, non-profit, single institution)

P.O. Box 1892

Houston, Texas 77001

ADMINISTRATIVE INFORMATION

Reporting Unit

Dean, Advanced Studies & Research, William Marsh Rice University, P.O. Box 2692,

Houston, Texas 77001; centralized with administrative structure of institution;

for further information call L. C. Griffin, Administrative Coordinator of Sponsored Research, 713/5284141, x 587.

Administration Parameters for Contracts and Grants (FY74)

130 contracts and grants for r&d for the amount $7.*0M (funded) from 14 Federal

agencies; 3 1 8 FTE professional staff, 51 FTE technicians; fields of research

include all [1] plus architecture, humanities.

Computer Usage Profile

Burroughs 3500, on-grounds, shared, intrainsitutional

.

Functions Administered

HAS AUTOMATED: financial accounting; payroll; fiscal reporting; expenditure ana- lysis (G&R); equipment inventory; library circulation; WILL BE AUTOMATING (FY

'75- '76): property; space maintenance; all (GB); has automated research administration functions for non-Federally sponsored research.

Comments

Software development and maintenance in an ever changing definition environment

represents the most significant problem. Secondary problem concerns elimination

of human error in input. Imoact of definition and forms changes by I.R.C., IRS

Regulations, Cost Accounting Standards Board, other Federal and State agencies are significant and costly.

SOFTWARE PACKAGE SUMMARY -1

1 . RCH Program Series

Description

maintains and reports on total projects accountability; interfaces general accounting for expenditure and overhead calculations; and produces timely billings on sponsored accounts; accommodates operation of multi-task projects and

multi-project sponsor accounts; also used for non-Federally sponsored research.

Reoorts Generated

contract/grant summary; current & cumulative expenditures; overhead calculations

and entries; project accounting billings; utility reporting system.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

random access; uses COBOL (D0D 61 subset) (S); uses data tape library security.

Resources Used

Burroughs B500; MCP II(S) operating system; tapes: 3 drives, 7 tracks 556 bpi;

discs: 2.4M bytes; I/O devices: card reader, printer, teletype.

History of Package

developed in-house; implemented 1/72.

Availability

software package unavailable; User Manual, Operator Manual, and source COBOL

listings are available; for further information call E. F. Hauman , CPA, Svstems

Accountant, 713/528-414 1, x 866, P.O. Box 2666, Houston, Texas 7700 1.

2-138
67. TEXAS A&M UNIVERSITY

Texas A&M University (FICE 010366)

(medium, state, main campus of multicampus institution)

College Station, Texas 77843

Reporting Unit

Office of Universit

tive structure of in

tor, 713/345-1311.

Administration Parameters

14 contracts and gra

(funded) from 6 Fede

fields of research i mental science.

Computer Usage Profile

IBM 360/65, on-groun

Functions Administered

HAS AUTOMATED: fi

audit (partly); all

cost; equipment an program management.

ADMINISTRATIVE INFORMATION1

y Research, Texas A&M University; centralized with adrainistrastitution; for further information call Robert R. Berg, Direcfor Contracts and Grants (FY74)

nts for r&d, training, health services for the amount $1.7M

ral agencies; 274 FTE professional staff, 111 FTE technicians;

nclude business, physical sciences, social sciences, environds, shared, intrainstitutional

.

nancial accounting; space; library support (partly); internal

(GB); WILL BE AUTOMATING: planning and budgeting; indirect

d facilities; procurement; personnel management; cost sharing;

SOFTWARE PACKAGE SUMMARY -1a

1a. Accounting System, Accounting, , subsystem of Fiscal

Descripti

prov

ment

info

syst

Reports G exce

proj

Other Tra

proc

inde secu Resources

IBM

spee

devi

History o deve

Coll

Availabil

for

713/

furt

onide

s;rma

emene

pti

ect

its ess

x-s

rit

Us

37

d s ces

f P lop

ege

ity

fur

845

her

s processing of university accounting data and production of monthly stateplan to add centralized vouchering; has on-line variable program control

tion and flexible file design; obtains data via card reader and computer

to computer system; also used for non-Federally sponsored research.

rated

on reports; local fund voucher checks; monthly departmental statements;

reports; etc.

ing mode is interactive; data base is partially integrated with sequential,

equential, random access; uses ANS COBOL v.2(S), OS COBOL F(S), PL 1(S);

y protection in transmission, terminal, operating system.

ed

0/145, VS 2.1.7(S) operating system; IMS 2/VS 2(S) dbms; 320K bytes high

torage; tapes: 4 drives, 9 tracks, 3200 bpi; discs: a 2314 pack; 1/0

: card reader, card punch, printer, CRT.

ackage

ed in-house; also used on IBM 360/55 with OS; also used by Tyler State

, Tyler, Texas; implemented 9/71; last change 5/75.

ther information on software package call Don Flynt, Systems Analyst,

-6718, Fiscal Dept.; all manuals limited available, price upon request; for

information on documents call Bob Irby, Systems Analyst, 713/345-6718.

SOFTWARE PACKAGE SUMMARY-1b

1b. Property Inventory System, Property ,, subsystem of Fiscal

Description

provides accounting system for inventory items carried as departmental equipment;

also used for non-Federally sponsored research

Reports Generated

inventory by inventory number, by inventory number within an account with a new

page per account, by inventory class with a new page for each class, (3 per year);

special sub lists on request.

Other Traits

same as 1a except processing mode is batch and uses no PL1.

Resources Used

IBM 370/145; VS 2.1.7(S) operating system: VS2 (S) dbms; 220K bytes high speed

2-139
67. TEXAS A&M UNIVERSITY

storage: tapes: 4 drives, 9 tracks, 3200 bpi; discs: 25 cyl on 2314; I/O

devices: card reader, card punch, printer.

History of Package, Availability

same as package 1a except implemented 9/69; last change 9/71.

Comments

large number of items in system result in large print volume.

SOFTWARE PACKAGE SUMMARY -2

2. Space Inventory System, SIS

Description

does room inventory by building, organizational unit inventories, selected room types by building and/or organizational units, room count of selected room types

by size, and others; also used for non-Federally sponsored research.

Reports Generated

program provides accurate accountability of space in order to provide: space

utilization studies, overhead rate calculations, formula calculations for maintenance funds, reports for outside agencies.

Other Traits

processing mode is interactive; data base is non-integrated with index-sequential

access; uses ANS COBOL (S); security protection in program password.

Resources Used

IBM 360/65; OS MVT(M) operating system; 240K bytes high speed storage; tapes: 1 drive, 9 tracks, 1600 bpi; discs: 1.5M bytes; I/O devices: card reader, card

punch, printer, CRT.

History of Package

developed in-house; implemented 7/72; last change 7/74.

Availability

all manuals unavailable; for further information call Mel Lasell, Asst. Dir.

,

Office of Planning & Instructional Analysis, 713/345-3835, Room 006, Systems

Bldg. , Texas A&M U

.

SOFTWARE PACKAGE SUMMARY -3

3. Acquisitions System, LBASYS

Description

library support-technical services; features real time purchase order production,

online account information, weekly in process order listing; future plans are for

online shelf list and voucher production and department notification; also used

for non-Federally sponsored research.

Reports Generated

claim/cancel letters to dealers; summary account balances; dealer name address

listing; accession listing on order listing.

Other Traits

processing mode is interactive, data base is integrated with index-sequential,

random access; uses COBOL ANS C v.3(S); security protection in data, record.

Resources Used

IBM 370/145, VS2 r.1.7 w/HASP II v. 4. 0(3) operating system; IMS 360 v.2(S) dbms;

64K bytes high speed storage; discs: 200M bytes; I/O devices: card reader, printer, CRT, 3284 printer.

History of Package

developed in-house; implemented 4/75; last change 5/75.

Availability

software and manuals are limited available; for further information call Larry

Scroggins, Programmer/Analyst, 713/345-6111.

Comments

This system is currently under development and is scheduled to begin parallel

processing July 15,1975 with full conversion slated for the beginning of the

fiscal year September 1, 1975. The data base is designed to function as the

kernel for a much larger, fully integrated data base for all library applications.

SOFTWARE PACKAGE SUMMARY -4

4. Library Circulation Control, LIBCIRC

2-140
67. TEXAS A&M UNIVERSITY

Description

library support-circulation services; system will soon be operating on an IBM

370/145 under IMS 360/V2.

Reports Generated

books in circulation, overdue notices, books on hold, suspended borrower list,

borrower name and address, extreme overdue.

Other Traits

processing mode is interactive; data base is non-integrated with sequential,

index-sequential, random access; uses COBOL ANS C v.3(S); security protection in

transmission, terminal.

Resources Used

IBM 360/65, 0S/MVT(M) operating system; 1 1 0K bytes high speed storage; tapes: 2 drives, 9 tracks, 1 600 bpi; discs: 1.5M bytes; I/O devices: card reader, printer, IBM-1030 Data Collection System.

History of Package

developed in-house; implemented 6/65; last change 1/75.

Availability

software package and all manuals limited available; for further information call

C. J. Davis, Systems Analyst, 713/345-6111.

Comments

The greatest problem is the lack of an online shelf list and borrower file. The

system uses an online hold and suspended borrower file. Transactions are logged

and batch merged daily into an offline circulation file.

SOFTWARE PACKAGE SUMMARY -5

5. Library Serials Record Control, LIBSER.

Description

library support-technical services; also used for non-Federally sponsored

research.

Reports Generated

total information list; holdings; classsif ication list; active titles; titles by

locations; cross references.

Other Traits

processing mode is batch; data base is non-integrated with sequential access; uses

COBOL F(S), COBOL ANS C v. 3; security protection in data.

Resources Used

IBM 360/65; 0S/MVT(M) operating system; 1 1 0K bytes high speed storage; tapes: 2 drives, 9 tracks, 1600 bpi; I/O devices: card reader, printer.

History of Package

developed in-house; implemented 3/66; last change 9/74.

Availability

software package, User and Programmer Manuals limited available; for further

information call same as package 4.

Comments

The LIBSER System is a batch reporting system with no provision for serials checking. While it does yield valuable public and management information it is more

of a liability than an asset to the serials record department.

ADMINISTRATIVE INFORMATIONS

Reporting Unit

Texas A&M Research Foundation, College Station, Texas 77343; decentralized from

and outside administrative structure of institution; for further information call

Dr. J. M. Lewallen, Assoc, Director, 713/346-7731.

Administration Parameters for Contracts and Grants (FY74)

229 contracts and grants for r&d , training for the amount $7.0M (expended) from 21 Federal agencies; 210 FTE professional staff; fields of research include all [1]

plus marine science and veterinary medicine.

Computer Usage Profile

IBM 371/145, on-grounds, shared, intrainstitut ional ; until 9/1/75 used IBM 360/65,

on-grounds, shared, intrain3titutional

.

Functions Administered

has automated financial accounting (RB).

Comments

The system is not yet operational. Problems have been primarily human.

2-141
68. UNIVERSITY OF TEXAS, AUSTIN

University of Texas, Austin (FICE 003656)

(large, state, main campus of multicampus institution)

Austin, Texas 78712

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of the Vice Pres. and Dean of Graduate Studies; decentralized from but

within administrative structure of institution; for further information call

George R, Blitch, Director of Research Management, 512/471-4363.

Administration Parameters for Contracts and Grants (FY 74)

393 contracts and grants for r&d for the amount $27. 1M (funded) from 23 Federal

agencies; 1500 FTE professional staff, 800 FTE technicians; fields of research

include all [1] plus public affairs, humanities.

Computer Usage Profile

IBM 370/155, on-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all(GB) ; has semi-automated: equipment & specialized research facilities-inventory; space-inventory, utilization/allocation;

library support-all; WILL BE AUTOMATING: grant/contract information

system-proposal and agency monitoring; HAS NOT AUTOMATED: indirect cost rate/

fringe benefit rate-expenditure and budget analysis, preparation of proposal;

equipment & specialized research facilities-maintenance, utilization/allocation;

procurement-all; grant/contract information system-proposal preparation; cost

sharing -all; program management-all; internal audit.

Comments

The single greatest problem in applying computer capability to research management

is lagging administrative support. The time and cost seem to outweigh the benefits in the eyes of UT Austin administration. Obtaining funds for development of

research management functions, other than purely fiscal matters, is extremely

difficult.

SOFTWARE PACKAGE SUMMARY -1

1. Research Management System, Univ. of Texas at Austin

Description

grant/contract information system; will have CRT terminal display and update; also

used for non-Federally sponsored research.

Reports generated

contract/grant complete report; awards; proposals; college, school or research

org.; sponsors; discipline areas. Other Traits

processing mode is battjii; data base is partially integrated with sequential,

random access; uses COBOL 4(S).

Resources Used

IBM 370/155, 0S(S) operating system; TOTAL(S) dbms; 140K bytes high speed storage;

tapes: 2 drives, 9 tracks, 1600 bpi; discs: 1.4M bytes; 1/0 devices: card reader,

printer.

History of Package

developed in-house; implemented 9/75.

Availability

all manuals unavailable.

Comments

Entry to the data base can be made by any of the following keys: (1)

contract/grant number; (2) sponsor abbreviation; (3) discipline area.

2-142
69. THE UNIVERSITY OF TEXAS SYSTEM CANCER CENTER

The University of Texas System Cancer Center

M.D. Anderson Hospital and Tumor Institute

6723 Bertner Ave.

Houston, Texas 77025

ADMINISTRATIVE INFORMATION

Reporting Unit

Grant and Contract Processing, same address, decentralized from but within administrative structure of institution; for further information call James A. Graham,

Supervisor, Grant and Contract Processing, 713/792-3055.

Administration Parameters for Contracts and Grants (FY74)

88 contracts and grants for'f&d, training for the amount $14. 0M (funded) from 9 Federal agencies; fields of research include life sciences, computer sciences.

Computer Usage Profile

IBM 360/40, on-grounds, dedicated.

Functions Administered

HAS AUTOMATED: payroll; accounts receivable; accounts payable; expenditure rprts;

budget planning; inventory; research library; grant/contract reporting; all (GB).

SOFTWARE PACKAGE SUMMARY -1

1. Research Medical Library Maintenance and Lists, RML, P86302/P86303/P86304/

P86308/P86309

Description

catalogs and indexes all research papers, books received by the Research Library;

also used for non-Federally sponsored research.

Reports Generated

subagent order list, shelving locations, list of titles, maintenance report.

Other Traits

processing mode is batch; uses ANSI COBOL F v. 3, Lev.6(S).

Resources Used

IBM 360/40; DOS r. 26. 2(S) operating system; tapes: 3 drives, 9 tracks, 1600 bpi;

I/O devices: card reader, printer.

History of Package

developed in-house; implemented 11/72.

Availability

User and Operator Manuals limited available.

SOFTWARE PACKAGE SUMMARY -2

2. Payroll, Personnel and Budget, Payroll

Description

maintains all data pertaining to an employee in one master record; also used for

non-Federally sponsored research.

Reports Generated

payroll; leave, personnel, budget reports; manpower analysis by department, title,

salary, sex, race, FICA, UCI; WCI reports; earnings statements; W-2's.

Other Traits

processing mode is batch; data base has index-sequential access; uses ALC F v.

3

Lev.10(S), ANSI COBOL F v. 3 Lev 6(S).

Resources Used

IBM 360/40, DOS r. 26.2(S) operating system; ISAM(S) dbms; 200 cyl . high speed

storage; tapes: 3 drives, 9 tracks, 1600 bpi; discs: 28M bytes; I/O devices:

card reader, card punch, printer, CTR.

History of Package

developed in-house; implemented 3/71; last change 2/75.

Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -3

3. General Accounting, G/A

2-143
69. THE UNIVERSITY OF TEXAS SYSTEM CANCER CENTER

Description

maintains inter-related files to combine purchases, payments, receipts, grants and

contracts into a viable financial report; also used for non-Fed. spons. res. Reports Generated

financial report, expenditure reports, checks, grant reports, NIH cash reconciliation report.

Other Traits

processing mode is batch; data base has index-sequential access; uses COBOL D(S),

ANSI COBOL F v. 3 Lev.6(S).

Resources Used

same as package 2 except uses 100 cyl. high speed storage, 1 tape drive.

History of Package

developed in-house; implemented 8/70; last change 1/75.

Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -4

4. Central Stores ,,, subsystem of Stores

Description

maintains a perpetual inventory of all items stocked and generates reports showing

usage by type; also used for non-Federally sponsored research.

Reports Generated

items received, items disbursed, emergency order report, inventory and trial

balance reports.

Other Traits

processing mode is batch; data base has index-sequential access; uses ANSI COBOL F

v. 3 Lev.6(S).

Resources Used

IBM 360/MO; DOS r. 26.2(S) operating system; ISAM(S) dbms; 100 cyl. high speed

storage; tapes: 2 drives, 9 tracks, 1600 bpi; discs: 1 4M bytes 1/0 devices:

card reader, card punch, printer.

History of Package

developed in-house; implemented 8/68; last change 6/72.

Availability

same as package 1 .

70. UNIVERSITY OF UTAH

University of Utah (FICE 003675)

(medium, state, member of instititional system)

Salt Lake City, Utah 84112

ADMINISTRATIVE INFORMATION

Reporting Unit

Vice Pres. for Research, 304 Park Building, University of Utah; decentralized from

and outside the administrative structure of institution; for further information

call Ronald J. Pugmire, Asst. V.P. for Research.

Administration Parameters for Contracts and Grants (FY74)

contracts and grants for r&d, training, health services, for the amount $38. 3M

(funded) from 21 Federal agencies; 2700 FTE professional staff; fields of research

include all [ 1 ]

.

Computer Usage Profile

IBM 370/135, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but accounts receivable; planning and

budgeting-all; indirect cost rate/fringe benefit rate-expenditure and budget analysis; procurement-all; space-all; library support-circulation services; all (GB).

WILL BE AUTOMATING: grant/contract information system-proposal and agency monitoring (6/75); HAS NOT AUTOMATED: library support-technical services; has automated research administration functions for non-Federally sponsored research.

Comments

does not have the required manpower to complete Software Package Summaries.

2-144
71. UNIVERSITY OF VERMONT AND STATE AGRICULTURE COLLEGE

University of Vermont and State Agriculture College (FICE 003696)

(small, state, single institution)

85 So. Prospect Street

Burlington, Vermont 05401

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Academic Program Support, University of Vermont; centralized with

administrative structure of institution; for further information call Lawrence D. Copp, Staff Associate, 802/656-3360.

Administration Parameters for Contracts and Grants (FY74)

279 contracts and grants for r&d, health services, training for the amount $12. 1M

(funded) from 12 Federal agencies; 600 FTE professional staff, 800 FTE technicians; fields of research include all [1],

Computer Usage Profile

IBM 370/145, on-grounds, shared.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all but accounts receivable and time and

effort reporting; planning and budgeting-all; indirect cost rate/fringe benefit

rate-expenditure and budget analysis; equipment and specialized research

facilities-inventory; space-inventory, utilization/allocation; grant/contract

information system-proposal preparation, proposal and agency monitoring, sponsoring agency liaison; cost sharing-all; all (GB);

WILL BE AUTOMATING: financial accounting-accounts receivable, time and effort

reporting;

HAS NOT AUTOMATED: indirect cost rate/fringe benefit rate-forecasting techniques,

preparation of proposal; equipment and specialized research facilities-all but

inventory; procurement-all; space-maintenance; program management-all; internal

audit

.

has automated research administration functions for non-Federally sponsored

research

.

Comments

We have an excellent system. However, it is under-utilized partly because of time

constraints and partly due to lack of interest by users. Requirements for system changes to meet Federal developed systems and reporting

standards are becoming cost ineffective. Most recently, the new Federal DFAS

System has required an inordinate amount of time and effort to perform duplicate

reconciliations by University staff of federal financial records.

SOFTWARE PACKAGE SUMMARY -1

1. Payroll,, PY Description

handles payroll; will add time and effort reporting; also used for non-Federally

sponsored research.

Reports Generated

payroll checks; salary and wage distribution; payroll register; 941 report; W-2.

Other Traits

processing mode is batch; data base is non-integrated with sequential,

index-sequential, random access; uses COBOL F(S); security protection in operating

system.

Resources Used

IBM 370/145; D0S(S) operating system; 90K bytes high speed storage; tapes: 2 drives, 9 tracks, 1600 bpi; discs: 13M bytes; 1/0 devices: card reader, card

punch.

History of Package

developed in-house; last change 5/75.

Availability

all manuals limited available; for further information call Thomas Thomas, Dir.,

Univ. Comp. Service, 802/556-3316.

SOFTWARE PACKAGE SUMMARY -2

2. University of Vermont Accounting System, I/A, AC

2-145
71. UNIVERSITY OF VERMONT AND STATE AGRICULTURE COLLEGE

Description

handles financial accounting-cash receipts, fiscal reporting, property; planning

and budgeting- historical and current expenditure analysis, forecasting; indirect

cost rate/fringe benefit rate-expenditure and budget analysis; cost

sharing-agreeu>}nts , records management; also used for non-Federally sponsored

research.

Reports Generated

cash receipts list, cash disbursements list, summary of account controls, open

commitment list, statement of current funds, general ledger fund group summary,

department association summary in whole dollars, details of expense, agriculture

funds, sponsored projects funds, other restricted funds.

Other Traits

same as package 1 except data base is partially integrated.

Resources Used

IBM 370/145, DOS(S) operating system, 1 1 OK bytes high speed storage; tapes: 2 drives, 9 tracks, 1600 bpi; discs: 26M bytes; I/O devices: card reader, printer.

History of Package

developed commercially by Information Associates, Inc.; implemented 7/73; last

change 5/75.

SOFTWARE PACKAGE SUMMARY -3

3. Accounts Payable,, AP Description

handles financial accounting-accounts payable; also used for non-Federally

sponsored research.

Reports Generated

checks; check register; summary of disbursements by account.

Other Traits, Availability

same as package 1

.

Resources Used

same as package 1 except uses 50K bytes high speed storage, 101! bytes on disc . History of Package

developed in-house; implemented 6/73; last change 5/75.

SOFTWARE PACKAGE SUMMARY -4

4. Equipment Inventory ,, PC

Description

handles equipment inventory; also used for non-Federally sponsored research.

Reports Generated

property number; parameter driven reporting program.

Other Traits

same as package 1 except data base has only index-sequential access. Resources Used

same as package 1 except uses 50X bytes high speed storage; I/O devices: card

reader, printer.

History of Package

developed in-house; implemented 1/74, last change 6/74.

Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -5

5. Space Inventory ,, FC Description

handles space inventory and space utilization/allocation; also used for

non-Federally sponsored research.

Reports Generated

general room director-net assignable sq. ft.; general building director;

summary of sq. footage.

Other Traits

2-146
71. UNIVERSITY OF VERMONT AND STATE AGRICULTURE COLLEGE

processing mode is interactive; data base is partially integrated with

OASIS indexed access; uses COBOL F(S); security protection in data, record,

field.

Resources Used

IBM 370/145; DOS(S) operating system; OASIS(S) dbms; 186K bytes high

speed storage; tapes: 1 drive, 9 tracks, 1600 bpi; I/O devices: card

reader, printer, CRT.

History of Package

developed in-house; implemented 11/72; last change 6/75.

Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -5

6, Grants Information System

Description

handles planning and budgeting-forecasting; indirect cost rate/fringe benefit

rate-proposal preparation; space-utilization/allocation; grant/contract-proposal

preparation, proposal and agency monitoring, sponsoring agency liaison; cost

sharing-agreements , records management; program management-forecasting, scheduling; will add personnel management, program management functions; also used for

non-Federally sponsored research.

Reports Generated

pending applications; awarded applications; disapproved applications; special

reports; all monthly; some quarterly.

Other Traits, Availability

same as package 1 except data base is not sequential.

Resources Used

same as package 5 except no tapes, no CRT.

History of Package

developed in-house; implemented 6/73; last change 6/74.

Comments

System requires substantial overhauling as new demands cannot be met under the

present computer programs for the system. The University presently is developing

a major personnel/payroll system as well as upgrading other major systems. Consequently, the staff of the University's Computer Center have been assigned to

priority systems only. The Grants Information System, therefore, lacks the professional assistance of computer programmers to redesign the system.

2-147
72. UNIVERSITY OF VIRGINIA

University of Virginia (FICE OO6968)

(medium, state, main campus of a multicampus institution)

Charlottesville, Virginia 22903

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Sponsored Programs, P.O. Box 3901, University Station, Charlottesville,

Va. 22903; centralized with administrative structure of institution; for further

information call Irvin A. Fisher, Director, Office of Sponsored Programs,

804/924-3735.

Administration Parameters for Contracts and Grants (FY74)

600 contracts and grants for r&d, training, health services for the amount $22. 5M

(funded) from 10 Federal agencies; 1500 FTE professional staff, 600 FTE technicians; fields of research include all [1].

Computer Usage Profile

IBM 370/145, on-grounds, shared, intrainstitutional

.

Functions Administered [2]

HAS AUTOMATED: financial accounting-all (GB); equipment and specialized research

facilities-inventory (RF); cost sharing-records management (RF); WILL BE AUTOMATING: indirect cost rate/fringe benefit rate-expenditure and budget analysis; HAS

NOT AUTOMATED: indirect cost rate/fringe benefit rate-forecasting, preparation of

proposal; grant information system-proposal monitoring, sponsoring agency liaison;

cost sharing-agreements

.

Comments

Greatest problems are timely programming, timely reports and difficulty in

obtaining interim reports.

SOFTWARE PACKAGE SUMMARY -1

1. Research Accounting System

Description

provides budgetary control for sponsored programs; also used for non-Federally

sponsored research.

Reports Generated

monthly budget summary by nineteen categories; transaction detail supporting

expenditure totals; "Tickler Reports" listing reporting dates; last two run on demand

.

Other Traits

processing mode is batch; data base is non-integrated with sequential access, uses

IBM 1401 AUTOCODER(S) (run in emulation mode).

Resources Used

IBM 370/145; OS/VSKS) operating system; tapes: 4 drives, 9 tracks, 1600 bpi;

discs: sort areas only 60 cylinders, 3330/1; I/O devices: card reader, printer.

History of Package

developed in-house; also used on IBM 1401, IBM 1460, IBM 360/40 with DOS; implemented 7/67; last change 1974.

Comments

This package has been in use for eight years. It is based on a second generation

financial accounting system that has been in use for the same period. Both packages were written for second generation equipment and are now being run in emulation mode. Both packages will be superseded by a purchased Financial Accounting

System to be implemented July 1, 1976.

2-148
73. VIRGINIA COMMONWEALTH UNIVERSITY

Virginia Commonwealth University

(medium, state, single institution)

910 West Franklin Street

Richmond, Virginia 23284

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Research and Graduate Affairs, Holiday Inn-Downtown , 301 West Franklin

Street, Richmond, Virginia 23220; centralized with administrative structure of

institution; for further information call Dr. John J. Salley, Associate

Vice-President, Research and Graduate Affairs, 804/770-7985.

Administration Parameters for Contracts and Grants (FY74)

3. Local and Special Funds Expenditure Transaction Registers , ,M24 10 Series

Description

prints and summarizes all batches of grant-related expenditures from the payroll

Computer Usage Profile

IBM 370/145; on-grounds, shared.

Functions Administered

HAS AUTOMATED: financial accounting-payroll, accounts receivable, fiscal reporting; planning and budgeting-historical and current expenditure analysis;

space-inventory, utilization/allocation; library support-all; all (GB); WILL BE AUTOMATING: personnel management (GB).

SOFTWARE PACKAGE SUMMARY -1

1. Payroll Processing ,, M23 10 Series

Description

faculty and classified employee payroll system; very specific to internal university codes and procedures; plan to restructure under a data base management

system; also used for non-Federally sponsored research.

Reports Generated

edits; batch summaries; distribution reports; registers; control totals; others.

Other Traits

processing mode is batch; data base is partially integrated with sequential,

index-sequential access; uses ANS COBOL IBM OS v.4(S), Assembler Subroutines (IBM

OS) (S); security protection in data and administrative control.

Resources Used

IBM 370/145, 0S/VS2 v.1.7(S) operating system; 192K bytes high speed storage;

tapes: 3 drives, 9 tracks, 1600 bpi; discs: 100M bytes; I/O devices: card reader, card punch, printer, remote job entry terminal.

History of Package

developed in-house; implemented 7/72; last change 5/75.

Availability

software and all manuals unavailable; for further information call E. E. Blanks,

Head, Administrative Services, 804/770-2428, VCU Computer Center, 1015 Floyd

Avenue, Richmond, Va. 23220.

Comments

The greatest problem is the continuous change required by external agencies and

local management; package strictly oriented to State of Virginia and University.

SOFTWARE PACKAGE SUrlMARY-2

2. Local and Special Funds Accounts Payable ,, M24 1 Series

Description

handles accounts payable; run weekly or as required; plan to include in an integrated accounting system; also used for non-Federally sponsored research.

Reports Generated

accounts payable checks; check registers; department account code; summaries.

Other Traits

processing mode is batch; data base is partially integrated with sequential

access; uses ANS COBOL IBM v.4(S); security protection in data and admin, control.

Resources U sed

2-149
73. VIRGINIA COMMONWEALTH UNIVERSITY

IBM 370/145; 0S/VS2 v.1.7(S) operating system; 128K bytes high speed storage;

discs: 5M bytes; I/O devices: card reader, card punch, printer.

History of Package

developed in-house; implemented 1/74; last change 3/75.

Availability

software package limited available; all manuals unavailable; for further information call same as package 1

.

Comments

Greatest problems are user and external agency changes; package is oriented to the

University's checks, coding structure, and department account codes.

SOFTWARE PACKAGE SUMMARY-3

3. Local and Special Funds Expenditure Transaction Registers , ,M2410 Series

Description

prints and summarizes all batches of grant-related expenditures from the payroll

system and vouchers which have been keypunched; run daily or as required; plan to

restructure and optimize under an integrated accounting system; also used for

non-Federally sponsored research.

Reports Generated

expenditure transaction registers.

Other Traits, Resources Used, Availability

same as package 2 except no card punch.

History of Package

developed in-house; implemented 1/74.

Comments

package is oriented to the University's coding structure and dept. account nos.

SOFTWARE PACKAGE SUMMARY -4

4. Local and Special Funds Check Reconciliation ,, M24 10 Series

Description

processes all cancelled checks received from banks against the reconciliation

Master File as well as voided; run semi-monthly; plan to reconstruct and optimize

under an integrated accounting system; also used for non-Fed. spons. research.

Reports Generated

list of outstanding checks; list of cancelled checks; list of voided checks.

Other Traits, Availability

same as package 2. Resources Used

IBM 370/145; 0S/VS2 v. 1.7(3) operating system; 128K bytes high speed storage;

tapes: 3 drives, 9 tracks, 1600 bpi; discs: 25M bytes; 1/0 devices: card reader, printer.

History of Package

developed in-house; implemented 7/73; last change 1/74.

Availability

sar.i; as package 2. Comments

Same as package 3. Greatest problem is human--external agency handling.

SOFTWARE PACKAGE SUMMARY -5

5. Local and Special Funds Expenditure Accounting ,, M2470 Series

Description

grant expenditure accounting by department; run monthly; plans to restructure and

optimize under an integrated accounting system; also used for non-Fed. spon. res. Reports Generated

statement of expenditures.

Other Traits, Availability

same as package 2 except no security protection in data.

Resources Used

same as package 4 except uses 1 tape drive; also uses card punch.

History of Package

2-150
73. VIRGINIA COMMONWEALTH UNIVERSITY

developed in-house; implemented 1966; last change 1/75.

Comments

Same as package 3- Greatest problems are human and software. Continuous changes

required by users due to external agencies. The accounting was originally

designed for EAM Operations and was converted to computer processing in 1972 as a "Tab Lift" operation.

SOFTWARE PACKAGE SUMMARY -6

6. Local and Special Funds Receipts, Disbursements, Balances; [12470 Series

Description

accounts for all revenues, expenditures, and balances by department account code;

run monthly and annually; plans to restructure and optimize under an integrated

accounting system; also used for non-Federally sponsored research.

Reports Generated

statement of receipts, disbursements, balances.

Other Traits, Availability

same as package 2. Resources Used

same as package 4; also uses card punch.

History of Package, Comments

same as package 5.

SOFTWARE PACKAGE SUMMARY -7

7. Local and Special Funds Revenue Accounting,, M2470 Series

Description

handles revenue accounting, by department, of monthly and year-to-date revenues,

estimated and unrealized revenues; run monthly; plan to restructure and optimize

under an integrated accounting system; also used for non-Fed. spons. research.

Reports Generated

statement of realized and unrealized income.

Other Traits

same as package 2 Resources Used, History of Package, Comments

sane as package 5 except uses 300K bytes on disc.

Availability

same as package 1

.

SOFTWARE PACKAGE SUMMARY -3

8. HEW Grant Accounting ,, M2470 Series

Description

HEW grant accounting by document number and grant number for the grant period

concerned; run monthly; also used for non-Federally sponsored research.

Reports Generated

HEW grant expenditure report of allotments expenditures, and balances.

Other Traits, Availability

same as package 2 except no security protection in data.

Resources Used

same as package 4 except uses 4 tape drives.

History of Package

developed in-house; implemented 5/75.

Comments

Same as package 3- Package has just been implemented and is subject to user refinements and/or modifications.

SOFTWARE PACKAGE SUMMARY -9

9. Faculty Appropriation Budgeting, FABS, BT Series, subsystem of Commonwealth of

Virginia Faculty Appropriation Budgeting System

2-151
73- VIRGINIA COMMONWEALTH UNIVERSITY

Description

establishes university budget request to State for salaries and costs and numbers

of teaching and research positions; handles all State university and college

requests; also used for non-Federally sponsored research.

Reports Generated

transaction edit report; guideline report.

Other Traits

processing mode is interactive; data base is integrated with sequential access;

uses ANS COBOL IBM v. MS); security protection in administrative control.

Resources Used

IBM 370/145, 0S/VS2 v.1.7(S) operating system; 192K bytes high speed storage;

tapes: 2 drives, 9 tracks, 1600 bpi; discs: 10M bytes; I/O devices: card reader,

printer.

History of Package

developed out-of-house by State Automated Data Processing; also used on UNIVAC

1110 with EXEC 8; also used by all Virginia State Universities and community

colleges; implemented 7/75.

Availability

for further information contact Director, State Div. of ADP , 8th and Broad

Streets, Richmond, Va,

Comments

The programs being run by the university are those of a system developed for the

State Budget Office.

SOFTWARE PACKAGE SUMMARY -10

10. Space Inventory ,, 3210 Series

Description

inventories physical space by standard classification codes; also used for

non-Federally sponsored research.

Reports Generated

reports to Virginia State Council of Higher Education; space by each classification category.

Other Traits

processing mode is batch; data base is non-integrated with sequential, index-sequential access; uses ANS COBOL IBM v. MS); security protection in mgmt control.

Resources Used

same as package 9 except uses 128K bytes high speed storage; also uses HASP.

History of Package

developed in-house; implemented 10/73; last change 5/75.

Availability

software and all manuals are limited available; for further information call H. Tobler, Sys. Dev. Sup., 804/770-4132, 1015 Floyd Ave., Richmond, Va. 23284.

SOFTWARE PACKAGE SUMMARY-11

11. Library Circulation ,, 4210 Series

Description

on-line recording of circulation transactions; daily batch analysis; produces ID cards for patrons' statistical analysis; plan to buy turnkey mini-based circulation system; also used for non-Federally sponsored research.

Reports Generated

circulation holdings; past due notices; daily hold list.

Other Traits

processing modes are interactive and batch; data base is non-integrated with se- quential access; uses ANS COBOL IBM v.4(S); security protection in mgmt control.

Resources Used

same as package 1 except discs are variable, and I/O devices are card reader, card

punch, Mohawk Data Collection Colorado Instrument C-Deck.

History of Package

developed in-house; implemented 8/73; last change 5/74.

Availability

same as package 1

.

Comments

greatest problem is the reliability of the data collecting hardware.

2-152
74. UNIVERSITY OF WASHINGTON

University of Washington (FICE 003798)

(large, state, single institution)

Seattle, Washington 98195

ADMINISTRATIVE INFORMATION

Reporting Unit

Grant and Contract Services, 201 Administration Building AG-50, Seattle, Washington 98195; decentralized from but within administrative structure of institution;

for further information call Robert H. Osterle, Assistant Director Grant and

Contract Services A/C 206/543-4043.

Administration Parameters for Contracts and Grants (FY74)

1454 contracts and grants for r&d, health services, training for the amount $61. 1M (funded) from 32 Federal agencies; 1182 FIE professional staff, 1851 FTE technicians; fields of research include all [1].

Computer Usage Profile

Burroughs B-5700, on-grounds, shared.

Functions Administered

has automated: grant/contract information system-proposal and agency monitor,

award monitor; both (GB).

Comments

Such problems as exist are primarily software problems —scarcity of programmers

and systems people. The system in use is a relatively unsophisticated one, and

the input is easily prepared by clerical personnel.

The Vice President for Research is the institutional official responsible for all

matters relating to Dolicy and administration of the externally funded research

and training programs of the University. As a division of that office, Grant and

Contract Services is responsible for assisting in the identification of sources of

support, preparation of proposals, their final review and summarization, the negotiation and review of resulting grant and contract awards, and the maintenance of

a management information system relating to proposals and awards. All finnancial

accounting is done by the Grant and Contract Accounting Office, a part of the

Office of the Vice President for Business and Finance. All of the purchasing,

payroll, property accounting, and planning and budgeting functions made necessary

by the presence of sponsored programs are integrated in the University's general

accounting systen, although identifiable as a category relating to grants and

contracts. The University is, at the present time, completing an intensive revaluation of it's general accounting system, which includes grant and contract

accounting, and has commenced programming a new system which, when completed, will

furnish managers and administrative officers of the University a greatly expanded

array of fiscal and statistical information. It is hoped that this integrated

financial information system will be completed by December 31, 1975.

SOFTWARE PACKAGE SUMMARY -1

1. Grant and Contract Proposal/Award Information System

Description

grant and contract proposal and award information system; will have a subject

index and indirect cost comparisons; also used for non-Federally sponsored rsrch.

Reports Generated

proposals submitted; proposals pending, proposals awarded; proposals accepted;

proposals denied-by college and department and by funding agency within any

defined time period since 7/1/71.

Other Traits

processing mode is batch; data base is non-integrated with sequential, random

access; uses COBOL(S); security protection in operating system.

Resources Used

Burroughs B-6700, MCP II.4(S) operating system; less than 10K bytes high speed

storage, tapes: 2 drives, 9 tracks, 1 600 bpi; discs: 5'00-K characters; I/O

devices: card reader, card punch, printer.

History of Package

developed in-house; also used on Burroughs 3-5500; also used by Washington State

University, Pullman, Washington; implemented 7/7 1; last change 9/7 3- Availability

User Manual limited available. See ADMIN. INFO, for COMMENTS.

2-153
75. UNIVERSITY OF WISCONSIN, MADISON

University of Wisconsin, Madison (FICE 003895)

(large, state, member of institutional system)

500 Lincoln Drive

Madison, Wisconsin 53706

ADMINISTRATIVE INFORMATION

Reporting Unit

Office of Coordinator of Computing Activities, University of Wisconsin, Madison;

for further information call Prof. Richard Hughes, Coordinator of Computing Activities.

SOFTWARE PACKAGE SUMMARY -1

1. Extramural Support Information System, ESIS

Description

maintains online records management file for extramural support proposals, awards,

grants, contracts; plan to replace all FASTER Program code with COBOL to enhance

portability between operating systems; also used for non-Federally sponsored

research.

Other Traits

processing mode is batch and interactive; data base is partially integrated with

index-sequential access; uses FASTER (S), C030L (S), BAL (S); security protection

in terminal, data.

Resources Used

IBM 370/158; OS/VS (S) operating system; IMS dbras; 1.0M bytes high speed storage;

tapes: 2 drives, 9 tracks, 800/1600 bpi; discs: 6M bytes on 3-3333 and 5-3330; 1/0

devices: card reader, card punch, printer, CRT.

History of Package

developed in-house; also used on IBM IBM 370/ 1 55 with OS MVT/0S MFT , IBM 360/50,

IBM 360/40; last change 5/75.

Availability

all manuals are limited available; for further information call Clark Jones, Area

Mgr, 608/262-0403, 1210 W. Dayton St., Madison, Wisconsin 53705.

SOFTWARE PACKAGE SUHMARY-1a

1a. Extramural Support Data Base-Generalized Retrieval ,,, subsystem of ESIS

Description

provides fast, convenient method of batch reporting from Extramural Data Base;

also used for non-Federally sponsored research.

Reports Generated

selected grant, contract, proposals and award lists in a variety of sequences.

Other Traits

processing mode is batch; data base is partially integrated with index-sequential

access; uses C0B0L(S), BAL(S); security protection in terminal.

Resources Used

same as package 1 except uses 500K bytes high speed storage, no CRT; also uses COM

for 1/0.

History of Package, Availability

same as package 1 .

SOFTWARE PACKAGE SUMMARY -2

2. Encumbrance Terminal Input System, ETIS ,, subsystem of Accounting Control System

Description

provides on-line, real time input of personnel, supply, and capital item requisitions to encumber extramural support funds; plan to replace all FASTER program

code with COBOL to enhance portability between operating systems; also used for

non-Federally sponsored research.

Reports Generated

account balance, open requisitions.

2-154
75. UNIVERSITY OF WISCONSIN, MADISON

Other Traits

same as package 1 except no security protection in data.

Resources Used

same as package 1 except uses 4 tape drives, 7M bytes on disc; also uses COM for

I/O.

History of Packap;e, Availability

same as package 1 .

SOFTWARE PACKAGE SUMMARY -3

3. Disbursing Processing Information System, DPIS

Description

provides on-line terminal entry of vendor invoice data for preparation of voucher

payments; plan to replace all FASTER program code with COBOL to enhance portability between operating systems; also used for non-Federally sponsored research.

Reports Generated

voucher; remittance advice lists; cash pre-list.

Other Traits

same as package 1 except no security protection in data.

Resources Used

same as package 1 except uses 4 tape drives and 10M bytes on disc.

History of Package, Availability

same as package 1 .

SOFTWARE PACKAGE SUMMARY -4

4. Purchase Order Processing, POCR

Description ( provides on-line entry and record retrieval of purchase orders for supplies; capital, and external personnel services; future plans are to replace all FASTER program code with COBOL to enhance portability between operating systems; also used

for non-Federally sponsored research.

Reports Generated

purchase order list.

Other Traits

same as package 1 except no security protection in data.

Resources Used

same as package 1 except uses 10M bytes on disc.

History of Package, Availability

same as package 1.

SOFTWARE PACKAGE SUMMARY -5

5. Indirect Cost Studies

Description

produces appropriate audit trail and indirect cost schedules to support Federal

overhead reimbursment requests; also used for non-Federally sponsored research.

Reports Generated

overhead cost schedules by type of activity and campus, division, department.

Other Traits

same as package 1a except no security protection.

Resources Used

IBM 370/153; 0S/VS(S) operating system; IMS(S) dbms; 2M bytes high speed storage;

tapes: 6 drives, 9 tracks, 1600/300 bpi; discs: 2.4 billion bytes on 3-3333 and

5-3330; 1/0 devices: card reader, card punch, printer and COM.

History of Package, Availability

same as package 1 .

2-155

APPENDIX A

HIERARCHIC FUNCTION OUTLINE, INDEX A

This index lists the packages in a hierarchic function sequence similar to the Guide that accompanied the survey packet sent to the respondents (see Appendix E.9). However, based upon the package

descriptions received, the ten broad functional areas found in the Guide were expanded to fifteen and

the functions listed under each were altered somewhat. The final choice of broad functional areas

and functions was based on the frequency of its appearance in the reported packages and/or the authors'

feelings about the importance of these categories for research administration software. In addition

to these changes from the original function Guide, it was decided to list the fifteen major categories

in descending order of the number of packages reported under each. Within each category the functions appear in alphabetic order. The resulting Hierarchic Function Outline may be found immediately following this explanatory information and, also, interspersed appropriately in Index A. The packages are listed in Index A with the same information as appears in their reference line in the Directory Table

of Contents. For an explanation of these package listings see p. 2-i in the GUIDE TO THE DIRECTORY.

Hierarchic Function Outline

Fiscal Administration

a. Financial Accounting

;i (2(3

(4

(5(6

(7(8

(9 (10

(11 (12

(13

(14

(15

(16

(17

Accounts Receivable

Accounts Payable

Billing

Cash Disbursements

Cash Receipts

Check Reconciliation

Computer Facility

Cost Department

Encumbrance

Fiscal Reporting

Funds

Payroll

Property

Time and Effort Reporting

Travel

University Press

b. Planning and Budget

(1) Forecasting

Historical & Current Expenditure

Analysis

c. Indirect Cost Rate/Fringe Benefit Rate

(1) Expenditure & Budget Analysis

Proposal/Award Information System

a. Award Accounting

b. Award Monitoring

c. Document Control

d. Gifts/Grants/Program Reports

e. Multi-Campus Proposal Award

Communication Network

f. Proposal and Agency Monitoring

g. Sponsoring Agency Liaison

h. Support Information

Space

a. Inventory

b. Maintenance

c. Projection

d. Utilization/Allocation

Personnel Management

a. Capabilities

b. Current Activities

c. Interests

d. Minority Reporting

e. Pension Valuation

f. Records

g. Reports

h. Statistics

5.

6.

9.

10.

11

12.

13.

14. 15.

Equipment & Specialized Research Facilities

a. Inventory

b. Maintenance

c. Utilization/Allocation

Procurement

a. Inventory

Purchasing of Services

Purchasing of Supplies & Equipment

Statistics

Vendors

Program Management

a. Animal Care

Cost Control Human Subject Coordination

Management of Laboratories, Observatories,

Reactors, etc. Patent & Copyright

Planning

University/College Presses-Publication

Data Bases

a. Display

b. Management

Library Support

a. Circulation Services

b. Technical Services

Report Generator

a. Graphics

b. Statistics

c. Text Processor

Student Records

a. Assistance

Cost Sharing

a. Records Management

Time Sharing

a. Display

b. On-Line Update

Internal Audit

Network

A-l
A.l INDEX A

1. FISCAL ADMINISTRATION

10.-2. FINANCIAL SYSTEM [1] 2-19

34.-1. PUBLIC HEALTH SERVICES SYSTEM, PHS [1] 2-71

41.-3. ADMINISTRATIVE TELEPROCESSING SYSTEMS , ADMINTP .PROJECT #L8202999 , . . . [1] 2-85

41.-4. ACCOUNTING MAINTENANCE AND REPORTING SY STEM ,, PROJECT #S L8202640,... [1] 2-86

44.-1. FINANCIAL INFORMATION SYSTEM, FIS [1,7B,14] 2-94

49.2-2. GENERAL ACCOUNTING SY STEM ,G AS ,G ACO 19 [1] 2-102

51.1-3- ACCOUNTING INFORMATION SYSTEM, AIS [1] 2-111

55.-3. FISCAL ADMINISTRATION SYSTEM [1] 2-117

58.2-3. ADMINISTRATIVE ACCOUNTING SYSTEM [1] 2-123

59.-3- FINANCIAL MANAGEMENT SYSTEM.FMS [1] 2-125

60.-1. FINANCIAL MANAGEMENT SYSTEM, FMS [1] 2-127

62.-2. FINANCIAL INFORMATION SYSTEM, ACCTG . SYS. [1] 2-130

63.-5. FINANCIAL ACCOUNTING SYSTEM, FAS, FAS FOLLOWED BY 5-CHARACTER PROGRAM ID[ 1 ] 2-133

65.-1. GENERAL ACCOUNTING, GA [1] 2-136

71.-2. UNIVERSITY OF VERMONT ACCOUNTING SYSTEM, I/A, AC [1,12] 2-145

71.-6. GRANTS INFORMATION SYSTEM [1,2,3,7,12] 2-147

A. FINANCIAL ACCOUNTING

13.-8A. GENERAL ACCOUNTING,,, SUBSYSTEM OF GENERAL LEDGER DATA BASE [1A] 2-27

15.-1. FINANCIAL ACCOUNTING, CMV , CMXXX [1A] 2-36

16.-1. FINANCIAL SYSTEM, CORE FISCAL SYSTEM [1A] 2-37

21.-1. FINANCIAL ACCOUNTING [1A] 2-48

23.-1. GENERAL ACCOUNTING,, 3100, SU3SY5TEM OF CICS (DATA ENTRY) [1A] 2-52

23.-2. LIBRARY ACCOUNTING -OBLIGATIONS,, 3141, SU BSYSTEM OF TCAM. . . [ 1 A , 9B] 2-52

24.-2. FINANCIAL ACCOUNTING /PLANNING AND BUDGETING, STATEMENT OF ACCOUNT [1A.1B] 2-60

37.-1. INFORMATION ASSOCIATES INC. ACCOUNTING SYSTEM, IAI ACCOUNTING [1A] 2-76

39.-2A. BUDGET ACCOUNTING ,, A1 7CHK/A1 7LEDG /A1 7PHS2/A1 7P53/A1 7PHS4/A1 7PHS. ..[ 1 A

,

1B] 2-80

39.-2B. YEAR END ACCTG REPORTS ,, A 1 8AU DIT , SUBSYSTEM OF BUDGET ACCOUNTING [1A,1B] 2-80

39. -2C. FEDERAL GOVERNMENT ACCOUNTS, A1 9PHS1 /A1 9PUS2/A1 9PHS3 , SUBSYSTEM. ..[ 1 A , 1 B] 2-80

50.-3. FINANCIAL ACCOUNTING SYSTEM, FAS [1A] 2-106

53.-2. GENERAL ACCOUNTING AND EXPENDITURE REPORTING ,, J-96 1 [1A.1A11] 2-113

56. -1A. APPLICATION AND AWARDS SU3-SYSTEM, AAS

,

,SU BSYSTEM OF GRANT... [1A,1B,2,12] 2-119

56. -1C. COMMITMENT & EFFORT REPORTING SU3-SYSTEM III,,, SUB... [ 1 A , 1 A8 , 1 A1 1

, 1 C1 , 2A] 2-120

67. 1-1 A. ACCOUNTING SYSTEM, ACCOU NT IMG , ,SU 3SY STEM OF FISCAL [1A] 2-139

69.-3. GENERAL ACCOUNTING, G /A [1A,2D] 2-143

(1) ACCOUNTS RECEIVABLE

1.-11. UNIVERSITY HOSPITAL ACCOUNTS RECEIVABLE, AR [1A1] 2-4

8.-2. GENERAL UNIVERSITY ACCOUNTS RECEIVABLE SYSTEM, GUARD [1A1] 2-13

12.-3. ACCOUNTS RECEIVABLE [1A1] 2-21

13.-16B. BURSAR ACCOUNTS RECEIVABLE,,, SUBSYSTEM OF STUDENT DATA BASE [1A1] 2-32

17.-9. ACCOUNTS RECEIVABLE [1A1] 2-41

20.-2. RESEARCH TRAINING BUDGET STATUS REPORT, RTBSR,, SUBSYSTEM OF FISCAL [1A1] 2-47

23.-9. GENERAL ACCOUNTS RECEIV ABLE , , 35 1 [1A1] 2-55

33.-2. STUDENT ACCOUNT RECEIVABLE PROCESSOR, T10600.X702T [1A1.11] 2-68

(2) ACCOUNTS PAYABLE

1.-5. PURCHASING ACCOUNTS PAYABLE, POAP [1A2.6] 2-2

1.-6. ACCOUNTS PAYABLE, PU/AP [1A2] 2-3

13.-10. CHECK RECONCILIATION [ 1 A2 , 1 A6 , 1 A1 3

]

2-30

13.-14. ACCOUNTS PAYABLE SYSTEM [1A2] 2-31

17.-3- PURCHASE ORDER/PAYABLE SYSTEM, POPS [1A2,6] 2-39

63.-6. ACCOUNTS PAY ABLE , ,AP005-AP035 [1A2] 2-133

71.-3. ACCOUNTS PAY ABLE,, AP [1A2] 2-146

73.-2. LOCAL AND SPECIAL FUNDS ACCOUNTS PAY ABLE ,, M24 1 SERIES [1A2.2A] 2-149

73.-5. LOCAL AND SPECIAL FUNDS EXPENDITURE ACCOUNTING ,, M2470 SERIES [1A2,2A] 2-150

(3) BILLING

1.-3. TELEPHONE BILLING SYSTEM, TBS, U. OF GEORGIA TELEPHONE BILLING [ 1 A 3

]

2-3

8.-4. GENERAL RECHARGE BILLING SYSTEM, GENRECHG [1A3JA9-] 2-14

8.-5. COMPUTER CENTER BILLING SYSTEM, ACCTG [1A3.1A7] 2-15

8.-6. ARCHITECTS AND ENGINEERS BILLING SYSTEM, A&E [1A3,1A9] 2-15

8.-7. GRAPHICS AND REPRODUCTION SERVICES BILLING SYSTEM, GRS [1A3.10A] 2-15

8.-8. MAILING DIVISION BILLING SYSTEM, MAILROOM [1A3,2H] 2-16

8.-9. TELECOMMUNICATIONS BILLING SYSTEM [1A3] 2-16

8.-10. ANIMAL RESOURCES BILLING SYSTEM, AR [1A3.7A] 2-16

13.-6. TELEPHONE TOLL CHARGES, WATSBOX [ 1 A 3

]

2-26

17.-4. STUDENT LOAN BILLING [1A3.11A] 2-39

19.-6. TELEPHONE BILLING,, PETB [ 1 A3] 2-44

A-2
INDEX A (cont'd)

49.1-2. GOVERNMENT BILLING AND OVERHEAD, ,GOVTPGVO/GVG/GVI/G VR , SU3S... [1A3.1C] 2-100

60. -4. SCIENCE SHOP,, OS [1A3.1A11] 2-128

60.-5. UNIVERSITY CHEMISTRY STORE INVENTORY AND BILLING , CHEMSTOR ,0C [1A3.6A] 2-128

65.-1B. VIVARIUM (ANIMAL HOUSE), VI ,, SUBSYSTEM OF GENERAL ACCOUNTING (GA)[1A3,7A] 2-137

65. -1C MAINTENANCE (WORK ORDERS), MA, SUBSYSTEM OF GENERAL ACCOUNTING [1A3.3B] 2-137

(4) CASH DISBURSEMENTS

19.-3. ENCUMBRANCE AND DISBURSEMENT,, PCED [1A4.1A10] 2-43

55.-4B. CASH DISBURSEMENT SYSTEM, , ,SU BSY ST EM OF FINANCIAL ADMINISTRATIVE... [1A4] 2-117

63.-1. RESEARCH SALARIES , ,PR250-PR299 [

1

A4] 2-131

75.-3. DISBURSING PROCESSING INFORMATION SYSTEM, DPIS [1A4] 2-155

(5) CASH RECEIPTS

8.-1. CENTRAL CASHIERING SYSTEM [1A5] 2-13

38.-2. CASH RECEIPTS, CASH REC [1A5] 2-78

(6) CHECK RECONCILIATION

13.-10. CHECK RECONCILIATION [ 1 A2 , 1 A6 , 1 A 1 31 2-30

73.-4. LOCAL AND SPECIAL FUNDS CHECK RECONCILIATION ,, M241 SERIES [1A6] 2-150

(7) COMPUTER FACILITY

1.-15. CENTRAL COMPUTING FACILITY (CCF) ACCOUNTING [1A7] 2-6

8.-5. COMPUTER CENTER BILLING SYSTEM, ACCTG [1A3.1A7] 2-15

(8) COST

13.-1G. COST ACCOUNTING DISTRIBUTION, CAD,, SUBSYSTEM OF ... [1A8] 2-25

23.-5. DEPARTMENT COST ACCOUNTING SYSTEM,, 3390, SUBSYSTEM OF TSO [1A8.1A9] 2-54

23.-14. STATE BOARD COST STUDY,, 6820 [1A8] 2-57

38.-1A. LABOR DISTRIBUTION, ALLOC DAT A , ,SU BSY3TEM OF PAYROLL [1A8.1A15] 2-77

55.-4A. PAYROLL DISTRIBUTION SYSTEM, , .SUBSYSTEM OF FINANCIAL... [ 1 A8 , 1 A1 3 ,

1

A15] 2-117

56.-1B. ACCOUNTING CYCLE SUB-SYSTEM II , , , SUBSYSTEM OF GRANTS... [ 1 A8 , 1 A1 1 , 1C1 , 2A] 2-120

56. -1C. COMMITMENT & EFFORT REPORTING SUB-SYSTEM III,,, SUB... [ 1 A, 1 A8 , 1 A 1 1, 1C1 , 2A] 2-120

56.-1D. OVERHEAD SUB-SYSTEM IV , ,

, SU BSYSTEM OF GRANTS & CONTRACTS... [ 1 A8 , 1 A1 1

, 2A] 2-120

(9) DEPARTMENT

8.-4. GENERAL RECHARGE BILLING SYSTEM, GENRECHG [1A3.1A9] 2-14

8.-6. ARCHITECTS AND ENGINEERS BILLING SYSTEM, A&E [1A3.1A9] 2-15

13.-5. TELEPHONE EQUIPMENT INVENTORY [1A9.5A] 2-26

23.-5. DEPARTMENT COST ACCOUNTING SYSTEM,, 3390, SUBSYSTEM OF TSO [1A8.1A9] 2-54

23.-12. DEPARTMENT ACCOUNTING SYSTEM ,, 3740 , SUBSYSTEM OF TSO [1A9] 2-56

(10) ENCUMBRANCE

19.-3. ENCUMBRANCE AND DISBURSEMENT,, PCED [1A4,1A10] 2-43

75.-2. ENCUMBRANCE TERMINAL INPUT SYSTEM, ET IS , .SUBSYSTEM OF ACCOUNTING... [1A10] 2-154

(11 ) FISCAL REPORTING

12.-2. ACCOUNTING REPORTING SYSTEM [1A11] 2-21

13.-8G. ACCOUNTING-YEAR END PROCESSING AND REPORTING,,, SUBSYSTEM OF ... [1A11] 2-29

13.-8H. HISTORIC BOOK OF ENDOWMENT FUNDS,,, SUBSYSTEM OF GENERAL LEDGER... [1A11] 2-29

19.-1. ACCOUNTING & BUDGET CONTROL,, PCAS [1A11] 2-43

35.-1. EXPENSE REPORTING SYSTEM, ERS [ 1 A 1

1

, 1B2 , 2G , 7 , 1 4] 2-72

35.-2. CASH REPORT & PHS REPORT FOR THE OFFICE OF RES. GRANTS AND CONTR . . . [ 1 A 1 1 ] 2-73

49.2-8. COMMUNICATIONS EXPENSE REPORTING SY STEM , CERS , CC0002 [1A11.5C] 2-104

53.-2. GENERAL ACCOUNTING AND EXPENDITURE REPORTING ,, J-96 10 [1A.1A11] ' 2-113

56.-1B. ACCOUNTING CYCLE SUB-SYSTEM II ,,, SU BSYSTEM OF GRANTS... [ 1 A8 , 1 A 1 1

, 1C1

,

2A] 2-120

56. -1C. COMMITMENT & EFFORT REPORTING SUB-SYSTEM III,,, SUB... [ 1 A , 1 A3 , 1 A1 1

, 1 C1 , 2A] 2-120

56.-1D. OVERHEAD SUB-SYSTEM IV ,,, SU BSYSTEM OF GRANTS & CONTRACTS... [ 1 A8 , 1 A1 1

,

2A] 2-120

60.-4. SCIENCE SHOP,, OS [1A3.1A11] 2-128

(12) FUNDS

13.-8B. FUNDS ADMINISTRATION,,, SUBSYSTEM OF GENERAL LEDGER DATA BASE [1A12] 2-27

13- -8C. ENDOWMENT POOL UNIT,,, SUBSYSTEM OF GENERAL LEDGER DATA BASE [1A12] 2-27

13.-8E. GRANTS AND CONTRACTS ADMINISTRATION,,, SUBSYSTEM OF . . . [1A12.2A] 2-28

38.-5. PROJECT ACCOUNTING [1A12.2A] 2-78

39.-3A RESEARCH GRANTS AND CONTR ACTS ,

, A 1 1

, SUBSYSTEM OF RESEARCH G RTS. . . [ 1 A 1 2

,

2A] 2-81

49.1-3. SPONSORED RESEARCH FUNDING REPORT , .GOVTPG VU /GOVTPG VV/ , SUBS. . . [1A12.2D] 2-101

63.-7. ENGINEERING CREDIT CARDS , ,ENG90-ENG95 [1A12] 2-133

73.-3. LOCAL AND SPECIAL FUNDS EXPENDITURE TRANSACTION REG ISTERS , . . . [ 1 A 1 2 , 2A , 1 B2 ] 2-150

73.-6. LOCAL AND SPECIAL FUNDS RECEIPTS, DISBURSEMENTS, BALANCES, M2... [1A12.2A] 2-151

73.-7. LOCAL AND SPECIAL FUNDS REVENUE ACCOUNTING,, M2470 SERIES [1A12.2A] 2-151

(13) PAYROLL

1.-1. PAYROLL, PAYPERS [ 1 A 1 3 , 4G ] 2-1

10.-1. PAYROLL SYSTEM [ 1 A 1 3] 2-19

12.-1. PAYROLL [1A13] 2-21

13.-1A. PAYROLL SYSTEM,,, SUBSYSTEM OF PERSONNEL/PAYROLL DATA BASE [ 1 A 1 3

]

2-23

A-3
INDEX A (cont'd)

13.-10. CHECK RECONCILIATION [ 1 A2 , 1 A6 , 1 A1 3] 2-30

17.-1. PAYROLL SYSTEM [1A13] 2-38

19.-2. PAYROLL PAPR [1A13] 2-43

2 3 - - ^ - PAYROLL^! 3330, SUBSYSTEM OF CICS (FOR DISPLAY). [1A13] 2-53

32.-2, PAYROLL SYSTEM, , .SUBSYSTEM OF PERSONNEL/PAYROLL DATA SYSTEM [1A13.8] 2-66

38.-1B. PAYROLL/VACATION/SICK LEAVE , .SUBSYSTEM OF PAYROLL [1A13] 2-77

149.2-3. PAYROLL,, CPR004 [1A13] 2-103

51.1-13. PAYROLL SYSTEM, P/R , ,SU BSYSTEM OF SPONSORED FUND ADMINISTRATION ...[ 1 A1 33 2-109

55. -HA. PAYROLL DISTRIBUTION SYSTEM, ,, SUBSYSTEM OF FINANCIAL... [ 1A8, 1A13, 1A15] 2-117

63.-3. PAYROLL, .P02010-P02195, SUBSYSTEM OF SALARY /WEEKLY PAYROLL [1A133 2-132

65.-1A. PAYROLL, PR , .SUBSYSTEM OF GENERAL ACCOUNTING (G A ) [1A133 2-137

69.-2. PAYROLL, PERSONNEL AND BUDGET, PAYROLL [1A13.1B.4] 2-143

71.-1. PAYROLL, ,PY [1A133 2-145

73.-1. PAYROLL PROCESSING

,

,M2310 SERIES [1A133 2-149

(14) PROPERTY

17.-7. PROPERTY CONTROL SYSTEM [1A14] 2-40

38.-4. PROPERTY [1A14] 2-78

(15) TIME AND EFFORT REPORTING

38.-1 A. LABOR DISTRIBUTION, ALLOC DATA , ,SU BSYSTEM OF PAYROLL [1A8.1A153 2-77

39.-1. TIME AND EFFORT REPORTING ,, A0120 AND A0121, SUBSYSTEM OF PAYROLL [1A153 2-79

49.1-1. CERTIFICATION OF TIME AND EFFORT , .GOVTPG C1 THROUGH G0VTPGC4 ,SUBS. . . [ 1 A153 2-100

49.2-5. TIME AND EFFORT REPORTING ,, CAD9 1 7 .SUBSYSTEM OF FISCAL REPORTING /...[ 1A1 53 2-103

55.-4A. PAYROLL DISTRIBUTION SYSTEM ,, .SUBSYSTEM OF FINANCIAL,.. [ 1 AS , 1 A 1 3 , 1 A 1 5

3

2-117

63.-2. TIME AND EFFORT, ,T&E01 0-T&E050 [1A153 2-132

(16) TRAVEL

8.-3. TRAVEL ADVANCE ACCOUNTING SYSTEM, TAAS [1A163 2-14

(17) UNIVERSITY PRESS

23.-17. UNIVERSITY PRESS ACCOUNT ING ,, 7600 [ 1 A 1 7 , 7G ] 2-58

B. PLANNING AND BUDGETING

1.-9. BUDGET REPORT [1B] 2-4

1.-10. COMPUTERIZED PLANNING MODEL AND HIGH LEVEL PLANNING LANGU AGE ,SUB. . . [ 1 B , 7F] 2-4

4.-1. CONTRACTS AND GRANTS REPORTING SYSTEM, C&G , CG X [1B.2D] 2-9

6.-2. CONTRACTS AND GRANTS REPORTING SYSTEM, C&G, CG X [1B.2D] 2-11

13.-1B. WAGE AND SALARY AND UNEMPLOYMENT COMPENSATION ,, .SUBSYSTEM OF... [1B.1C1] 2-24

13.-15. BUDGET SYSTEM,,, SUBSYSTEM OF PERSONNEL/PAYROLL AND GENERAL .. . [1B] 2-31

17. -3. BUDGET SYSTEM [1B] 2-41

19.-8. BUDGET DEVELOPMENT,, PBBD [1B] 2-45

21.-1 A. BUD3ETS,,, SUBSYSTEM OF FINANCIAL ACCOUNTING [1B] 2-49

23.-3. UNIVERSITY BUDGET,, 3210, SUBSYSTEM OF CICS (FOR DISPLAY) [1B] 2-53

23.-15. SHORT RANGE PLANNING ,, 6850 [1B] 2-58

24.-2. FINANCIAL ACCOUNTING /PLANNING AND BUDGETING, STATEMENT OF ACCOUNT [1A.1B] 2-50

39.-2A. BUDGET ACCOUNTING ,, A1 7CHK/A 1 7LEDG /A17PHS2/A1 7PS3/A 1 7PHS4/A1 7PHS. ..[ 1 A , 1B] 2-80

39.-2B. YEAR END ACCTG REPORTS ,, A1 3AU DIT , SUBSYSTEM OF BUDGET ACCOUNTING [1A,1B] 2-80

39. -2C. FEDERAL GOVERNMENT ACCOUNTS, A1 9PHS1 /A1 9PHS2/A19PHS3 , SU BSYSTEM. ..[ 1 A , 1B] 2-80

41.-5A. AUTOTAB.AUTOTAB, .SUBSYSTEM OF MICHIGAN TERMINAL SYSTEM (MTS) [1B.1C.7B] 2-36

49.2-4. PERIODIC BUDGETING SYSTEM , PBS , CADOO 1 [1B] 2-103

50.-1. BUDGETING [1B] 2-106

56. -1A. APPLICATION AND AWARDS SUB-SYSTEM, AAS , ,SU BSYSTEM OF GRANT... [1A,1B,2,12] 2-119

BUDGET REPORT, BU DG ,, SUBSYSTEM OF COURSEWRITER II [13] 2-129

PAYROLL, PERSONNEL AND BUDGET, PAYROLL [1A13.13.4] 2-143

RESEARCH ACCOUNTING SYSTEM [1B] 2-148

FACULTY APPROPRIATION BUDGETING, FABS, BT SERIES, SUBSYSTEM OF... [1B] 2-151

(1) FORECASTING

PENSION PLAN VALU ATION ,, .SUBSYSTEM OF PERSONNEL/PAYROLL DATA BASE[1B1,4E] 2-24

BUDGET FORECASTING SYSTEM ,, ,SU BSY STEM OF BUDGET CONTROL SYSTEM [1B1] 2-68

MIXED INTEGER PROGRAMMING, 23450 , .SUBSYSTEM OF MTS [1B13 2-37

LINEAR PROGRAMMING

,

,25230, SUBSYSTEM OF MTS [1B1.7F] 2-89

GENERAL PURPOSE SIMULATION SYSTEM ,G PSS , »G PSS , SUBSYSTEM OF MTS [1B1,7F] 2-90

MATHEMATICAL PROGRAMMING SYSTEM , MPS , ,SU BSYSTEM OF IBM OS [131.7F] 2-90

RESEARCH ADMINISTRATION SYSTEM, RAS [1B1,2,5A] 2-130

(2) HISTORICAL AND CURRENT EXPENDITURE ANALYSIS

HISTORY AND CURRENT EXPENDITURE ANALYSIS [1B2] 2-3

COMPREHENSIVE OPERATING BUDGET SYSTEM, COB [1B2] 2-17

BUDGET AND EXPENSE REPORTING SYSTEM,,, SUBSYSTEM OF ACCOUNTING SYSTEM[1B2] 2-35

BUDGET AMENDMENT,, PBAM [1B2] 2-44

EXPENSE REPORTING SYSTEM, ERS [ 1 A 1

1

, 1 B2 , 2G , 7 , 1 4 ]

' 2-72

A-4

61. -1.

69. -2

.

72. -1 . 73. -9.

13. -1E.

33. -1 . 41. -5C

41. -5H.

41. -5J.

41. -6.

62. -1 .

1 .- 7. H 8.- 12.

14. -1 . 19. -5.

35. -1 .
INDEX A (cont'd)

39.-

66.-

73.-

13.-

13.-

17.-

41.-

44.-

49.1

66.-

75

13.-

29.-

56.-

56.-

56.-

3.-1

7.-1

25.-

42.-

48.-

51.1

56.-

58.2

62.-

68.-

71.-

74.-

75.-

13

38.-

39.-

56.-

56.-

56.-

73.-

73.-

73.-

73.-

73.-

73.-

5.-1

9.-1

13.-

22.-

22.-

26.-

44.-

45.-

52.-

53.-

54.-

21 .-3

3B. FISCAL YEAR EXPENDITURES ON RESEARCH GRANTS AND CONTRACTS , ,B1 4 ...[ 1 B2 , 2D]

1. RCH PROGRAM SERIES [1B2,1C,2D]

3. LOCAL AND SPECIAL FUNDS EXPENDITURE TRANSACTION REGISTERS, . ..[ 1A12 ,2k

,

1B2]

C. INDIRECT COST RATE/FRINGE BENEFIT RATE

1C. BENEFITS,,, SUBSYSTEM OF PERSONNEL/PAYROLL DATA BASE [1C]

8D. OVERHEAD ACCOUNTING,,, SUBSYSTEM OF GENERAL LEDGER DATA BASE

6. COST SHARING AND OVERHEAD [1C.12A]

5A. AUTOTAB.AUTOTAB, .SUBSYSTEM OF MICHIGAN TERMINAL SYSTEM (MTS)

1A. COST SHARING /OVERHEAD CALCULATION SYSTEM , CS/O ,, SUBSYSTEM OF.,

-2. GOVERNMENT BILLING AND OVERHEAD, ,GOVTPGVO/G VG /G VI/GVR , SUBS.,

1. RCH PROGRAM SERIES [1B2,1C,2D]

5. INDIRECT COST STUDIES [1C,14]

(1) EXPENDITURE AND BUDGET ANALYSIS

1B. WAGE AND SALARY AND UNEMPLOYMENT COMPENSATION ,, ,SUBSY STEM OF.

2. INDIRECT COST ANALYSIS [1C1]

1B. ACCOUNTING CYCLE SUB-SYSTEM II ,, .SUBSYSTEM OF GRANTS... [ 1 A8 , 1 A 1 1

, 1 C1 , 2A]

1C. COMMITMENT & EFFORT REPORTING SUB-SYSTEM III,,, SUB... [ 1 A , 1 A8 , 1 A 1

1

, 1 C1 , 2A]

1E. EXPENDITURE REPORTING SUB-SYSTEM V ,,, SUBSYSTEM OF GRANTS AND... [1C1]

2. PROPOSAL/AWARD INFORMATION SYSTEM

. PROPOSAL/AWARD INFORMATION SYSTEM, PAIS [2]

. OFFICE OF CONTRACT AND GRANT EDP SYSTEM, OCGA-EDP SYSTEM [2]

1. GRANTS MANAGEMENT SYSTEM [2]

1. PROPOSAL AND AWARD INFORMATION SYSTEM [2]

1. GRANTS AND CONTRACTS ADMINISTRATION, GCA [2]

-1D. GRANTS INFORMATION SYSTEM, G IS , , SU BSYSTEM OF SPONSORED FUNDS ... [2]

1A. APPLICATION AND AWARDS SUB-SYSTEM, AAS , ,SU BSYSTEM OF GRANT... [1A,1B,2,12]

[1C]

[1B,1C,7B]

.. [1C,12]

• [1A3.1C]

[1B,1C1]

-1. OSU FEDERAL SUPPORT INFORMATION RETRIEVAL SYSTEM, GRANTS [2]

1. RESEARCH ADMINISTRATION SYSTEM, RAS [1B1,2,5A]

1. RESEARCH MANAGEMENT SYSTEM, UNIV. OF TEXAS AT AUSTIN [2]

6. GRANTS INFORMATION SYSTEM [1,2,3,7,12]

1. GRANT AND CONTRACT PROPOSAL/AWARD INFORMATION SYSTEM [2]

1. EXTRAMURAL SUPPORT INFORMATION SYSTEM, ESIS [2]

A. AWARD ACCOUNTING

8E. GRANTS AND CONTRACTS ADMINISTRATION,,, SUBSYSTEM OF ... [1A12,2A]

5. PROJECT ACCOUNTING [1A12,2A]

3A RESEARCH GRANTS AND CONTRACTS ,, A1 1

, SUBSYSTEM OF RESEARCH GRTS. . . [ 1 A12 , 2A

]

1B. ACCOUNTING CYCLE SUB-SYSTEM II ,,, SUBSYSTEM OF GRANTS... [ 1 A8 , 1 A1 1 , 1 C1 , 2A]

1C. COMMITMENT & EFFORT REPORTING SUB-SYSTEM III,,, SUB... [ 1 A , 1 A8 , 1 A1 1

, 1 C1 , 2A]

1D. OVERHEAD SUB-SYSTEM IV ,, .SUBSYSTEM OF GRANTS & CONTRACTS... [ 1 A8 , 1 A 1 1

, 2A]

SPECIAL FUNDS ACCOUNTS PAY ABLE ,, M24 1 SERIES [1A2.2A]

EXPENDITURE TRANSACTION REG ISTERS , . . . [ 1 A12 , 2A , 1 B2

]

EXPENDITURE ACCOUNTING ,, M2470 SERIES [1A2.2A]

RECEIPTS, DISBURSEMENTS, BALANCES ,' M2. . » [1A12.2A]

REVENUE ACCOUNTING,, M2470 SERIES [1A12.2A]

[2A]

LOCAL

LOCAL

LOCAL

LOCAL

LOCAL

HEW

AND

AND

AND

AND

AND

GRANT

B. LISTING OF

SPECIAL

SPECIAL

SPECIAL

SPECIAL

FUNDS

FUNDS

FUNDS

FUNDS

ACCOUNTING , .M2470 SERIES

AWARD MONITORING

ACTIVE PROJECTS [2B]

. CONTRACTS AND GRANTS SYSTEM, CG [2B]

8F. MEDICAL SCHOOL-GRANT AND CONTRACT ANALYSIS,,, SUBSYSTEM OF ...

. PROJECT MANAGEMENT INFORMATION SYSTEM, PROMIS [2B]

B. PROJECT SYSTEM,,, SUBSYSTEM OF PROJECT MANAGEMENT INFORMATION

4.-1

6.-2

24.-

30.-

39.-

49.1

, INTERNAL CONTROL SYSTEM FOR SPONSORED PROGRAMS ,, CAAC. . . [2B]

5. AWARD INFORMATION RETRIEVAL SYSTEM , AIRS , ,SU BSYSTEM OF FINANCIAL.

, ADMINISTRATIVE DIGEST SYSTEM, ORADS 1 [2B,2F,7]

, RESEARCH ADMINISTRATION SYSTEM [2B,2F]

. RESEARCH GRANTS SUMMARY , ,J-9631 [2B,2F]

, RESEARCH ADMINISTRATION SYSTEM,, RA [2B]

C. DOCUMENT CONTROL

, CENTRAL DOCUMENT CONTROL [2C]

D. GIFTS/GRANTS/PROGRAM REPORTS,

CONTRACTS AND GRANTS REPORTING SYSTEM, C&G , CG X [1B.2D]

CONTRACTS AND GRANTS REPORTING SYSTEM, C&G, CG X [1B.2D]

, PROPOSAL AND AGENCY MONITORING /RECORDS MANAGEMENT, STANFORD

, VICE PRESIDENT FOR RESEARCH QUARTERLY REPORT,, R203-03-11 &

[2B]

SYSTEM [2B]

[2B.2F]

SYSTEM

R203-0

[2D.2F]

..[2D]

1

13B. FISCAL YEAR EXPENDITURES ON RESEARCH GRANTS'AND CONTRACTS ,, B1 4 ...[ 1 B2 , 2D]

-3. SPONSORED RESEARCH FUNDING REPORT , .GOVTPG VU /GOVTPG VV/ , SUBS. . . [1A12.2D]

2-81

2-138

2-150

2-24

2-28

2-40

2-86

2-95

2-100

2-138

2-155

2-24

2-64

2-120

2-120

2-121

2-8

2-12

2-61

2-91

2-99

2-109

2-119

2-122

2-130

2-142

2-147

2-153

2-154

2-28

2-78

2-81

2-120

2-120

2-120

2-149

2-150

2-150

2-151

2-151

2-151

2-10

2-18

2-28

2-50

2-51

2-62

2-95

2-96

2-112

2-113

2-115

2-49

2-9

2-1 1 2-60

2-65

2-81

2-101

A-5
INDEX A (cont'd)

49.1-4. ANALYSIS OF GOVERNMENT ACCOUNTS BY EXPENSE CODE , ,GOVTPG01 /GOVTPGO . . . [2D] 2-101

49.1-5. STATUS OF GRANTS AND CONTRACTS , .GOVTPG V 1 THROUGH 6, SUBSYSTEM OF ACCTG[2D] 2-101

66.-1. RCH PROGRAM SERIES [132,1C,2D] 2-138

69.-3. GENERAL ACCOUNTING, G /A [1A,2D] 2-143

75.-1A. EXTRAMURAL SUPPORT DATA BASE-GENERALIZED RETRIEVAL ,, ,SUBSY STEM OF... [2D] 2-154

E. MULTI-CAMPUS PROPOSAL/AWARD COMMUNICATION NETWORK

43.-1. GRANT RETRIEVAL SYSTEM,GDRS [2E] 2-92

F. PROPOSAL AND AGENCY MONITORING

19.-4. SPONSORED PROJECTS INFORMATION RETRIEVAL SYSTEM,, PJCG [2F] 2-44

22.-1A. PROPOSAL SYSTEM,,, SUBSYSTEM OF PROJECT MANAGEMENT INFORMATION SYSTEM[2F] 2-51

23.-10. GRADUATE RESEARCH PROPOSALS ,, 3590 [2F] 2-56

24.-1. PROPOSAL AND AGENCY MONITORING /RECORDS MANAGEMENT, STANFORD SYSTEM [2D.2F] 2-60

44.-1B. AWARD INFORMATION RETRIEVAL SYSTEM, AIRS , .SUBSYSTEM OF FINANCIAL ...[ 2B , 2F] 2-95

45.-1. ADMINISTRATIVE DIGEST SYSTEM, ORADS 1 [2B,2F,7] 2-96

52.-1. RESEARCH ADMINISTRATION SYSTEM [2B,2F] 2-112

53.-1. RESEARCH GRANTS SUMMARY

,

.J-9531 [2B, 2F] 2-113

55.-2. PROPOSAL AND AWARD INFORMATION RETRIEVAL SYSTEM, PAIRS [2F] 2-116

G. SPONSORING AGENCY LIAISON

35.-1. EXPENSE REPORTING SYSTEM, ERS [ 1 A 1 1

, 1 B2 , 2G , 7 , 1 4

]

2-72

H. SUPPORT INFORMATION

8.-8. MAILING DIVISION BILLING SYSTEM, MAILROOM [1A3.2H] 2-16

51.1-1F. SUPPORTING SYSTEMS ,, ,SU BSY STEM OF SPONSORED FUND ADMINISTRATION ... [ 2H ] 2-110

3. SPACE

36.-1. INSTITUTIONAL SPACE INVENTORY TECHNIQUES , INSITE ,, RUNS ON IBM SYSTEMS [3] 2-75

60.-2. PHYSICAL PLANT PROCESSING ,, OP [3,5] 2-127

71.-6. GRANTS INFORMATION SYSTEM [1,2,3,7,12] 2-147

A. INVENTORY

1.-13. MIT SPACE INVENTORY SYSTEM, INSITE, SUBSYSTEM OF... [3A] 2-5

12.-5. SPACE INVENTORY AND UTILIZATION [3A.3D] 2-22

13--4. MEDICAL SCHOOL PHYSICAL FACILITIES [3A,3B] 2-26

17.-5. FACILITY INVENTORY [3A] 2-40

32.-1. FACILITIES MANAGEMENT SYSTEM (SPACE UTILIZATION), FM-SYS [3A,3D] 2-66

33.-3A. INVENTORY U PDATE ,

, INVEN 2 [3A] 2-69

33.-3B. SPACE INVENTORY DEPARTMENT REPORT ,, DEPT . [3A] 2-69

33. -3C SPACE INVENTORY BUILDING REPORT,, BLDG [ 3A ] 2-69

33. -3D. SPACE INVENTORY HEGIS REPORT , ,HEG ICD [3A] 2-70

33.-3E. SPACE INVENTORY COLLEGE REPORT,, COLL [3A] 2-70

33.-3F. SPACE INVENTORY DIVISION REPORT,, DIV [3A] 2-70

33.-3G. SPACE INVENTORY SPACE CODE REPORT

,

,SPACCD [3A] 2-70

50.-2. SPACE INVENTORY [3A] 2-106

59.-4. SPACE INVENTORY [3A.3D] 2-125

67.1-2. SPACE INVENTORY SYSTEM, SIS [3A] 2-140

71.-5. SPACE INVENTORY , , FC [3A.3D] 2-146

73.-10. SPACE INVENTORY

,

,3210 SERIES [3A] 2-152

B. MAINTENANCE

13.-4. MEDICAL SCHOOL PHYSICAL FACILITIES [3A.3B] 2-26

65. -1C. MAINTENANCE (WORK ORDERS), MA, SUBSYSTEM OF GENERAL ACCOUNTING [1A3.3B] 2-137

C. PROJECTION

23.-18. OSU SPACE ANALYSIS ,, 5360 [3C,3D] 2-59

D. UTILIZATION/ALLOCATION

12.-5. SPACE INVENTORY AND UTILIZATION [3A.3D] 2-22

21.-2. H-ACILITIES [3D,5C] 2-49

23--18. OSU SPACE ANALYSIS, ,5360 [3C,3D] 2-59

32.-1. FACILITIES MANAGEMENT SYSTEM (SPACE UTILIZATION), FM-SYS [3A.3D] 2-66

39.-6 SPACE UTILIZATION, .F20LIST [3D] 2-82

59.-4. SPACE INVENTORY [3A.3D] 2-125

71.-5. SPACE INVENTORY ,, FC [3A.3D] 2-146

4. PERSONNEL MANAGEMENT

51.1-1A. PERSONNEL DATA SYSTEM, PDS , ,SU BSY STEM OF SPONSORED FUNDS ... [4] 2-108

59.-1. ACADEMIC PERSONNEL SYSTEM, UPDATE [4] 2-124

69.-2. PAYROLL, PERSONNEL AND BUDGET, PAYROLL [1A13.1B.4] 2-143

A. CAPABILITIES

6.-1. FACULTY RESEARCH INTERESTS PROFILE SYSTEM, FRIPS [4A,4B,4C] 2-11

13.-1F. FACULTY PANORAMA,,, SUBSYSTEM OF PERSONNEL/PAYROLL DATA BASE [4A] 2-25

55.-1. FACULTY INTEREST PROFILE SYSTEM, FIPS [4A.4C] 2-116

A-6
2-

2-

2-

-1-11 78

2-2-2-

-11 -110

-116

2-2--24 -105

2--24

2-

2-

2-2-

2-

-1_2

-217

-82

2-

2-2-

-1-82 -95

2-

2-

.2-32

INDEX A (cont'd)

B. CURRENT ACTIVITIES

1.-2. EMPLOYEE HISTORY [4B,4F]

6.-1. FACULTY RESEARCH INTERESTS PROFILE SYSTEM, FRIPS [4A,4B,4C]

38.-3. PERSONNEL, PER LIST [4B]

C. INTERESTS

6.-1. FACULTY RESEARCH INTERESTS PROFILE SYSTEM, FRIPS [4A,4B,4C]

51.1-2. FACULTY INTEREST PROFILE SYSTEM, FIPS [4C]

55.-1. FACULTY INTEREST PROFILE SYSTEM, FIPS [4A,4C]

D. MINORITY REPORTING

13.-1D. EEO & HEW REPORTING,,, SUBSYSTEM OF PERSONNEL/PAYROLL DATA BASE [4D]

49.2-9. AFFIRMATIVE ACTION SYSTEM, ,CPS005 [4D]

E. PENSION VALUATION

13.-1E. PENSION PLAN VALU ATION , , .SU-BSYSTEM OF PERSONNEL/PAYROLL DATA BASE[1B1,4E]

F. RECORDS

1.-2. EMPLOYEE HISTORY [4B,4F]

1.-3. FACULTY RECORDS, PN [4F]

1.-4. APPLICANT INFORMATION SYSTEM, UABPAIS [4F,4H]

8.-11. OFFICE OF GRADUATE STUDIES AND RESEARCH, 0G3R [4F,11]

39.-5. PERSONNEL OFFICE,, B15 SPEC [4F,4G,4H]

G . REPORTS

1.-1. PAY ROLL, PAY PERS [ 1 A 1 3 , 4G ] 39.-5. PERSONNEL OFFICE,, B15 SPEC [4F.4G.4H]

44.-2. W.U. PERSONNEL SYSTEM, WUPS [ 4G ] H. STATISTICS

1.-4. APPLICANT INFORMATION SYSTEM, UABPAIS [4F,4H]

39.-5. PERSONNEL OFFICE,, B15 SPEC [4F.4G.4H]

5. EQUIPMENT AND SPECIALIZED RESEARCH FACILITIES

60.-2. PHYSICAL PLANT PROCESSING ,, OP [3,5] 2-127

A. INVENTORY

1.-12. MEDICAL CENTER INVENTORY, MI [5A] 2-5

12.-4. EQUIPMENT INVENTORY [5A] 2-21

13.-5. TELEPHONE EQUIPMENT INVENTORY [1A9,5A] 2-26

13.-9. GRANTS AND CONTRACTS PROPERTY INVENTORY [5A] 2-29

19.-9. EQUIPMENT INVENTORY SYSTEM,, PDEI [5A] 2-45

19.-10. PREVENTIVE MAINTENANCE,, PEPM [5A,5B] 2-46

23.-8. MOVABLE EQUIPMENT INVENTORY ,, 3^80 [5A] 2-55

29.-1. EQUIPMENT INVENTORY ,, EQU [5A] 2-64

39.-4. INVENTORY PLANT AND EQUIPMENT SYSTEM ,, A26PHS1 /A26PHS2/A26PH33 [5A.10] 2-81

49.2-5, CAPITAL EQUIPMENT INVENTORY ,, CCE001 [5A] 2-104

50.-3A. EQUIPMENT INVENTORY, FAS ,, SU BSY STEM OF FINANCIAL ACCOUNTING SYSTEM [5A] 2-107

51.1-1E. EQUIPMENT INVENTORY SYSTEM, EIM ,, SUBSYSTEM OF SPONSORED FUND ... [5A] 2-11

55.-5. PROPERTY ADMINISTRATIVE SYSTEM [5A,5C] 2-118

62.-1. RESEARCH ADMINISTRATION SYSTEM, RAS [1B1,2,5A] 2-130

63.-4. EQUIPMENT INVENTORY

,

,EI01 0-EI060 [5A] 2-132

67-1-1 B. PROPERTY INVENTORY SYSTEM, PROPERTY ,, SU BSY STEM OF FISCAL [5A] 2-139

71.-4. EQUIPMENT INVENTORY ,, PC [5A] 2-146

B. MAINTENANCE

19.-10. PREVENTIVE MAINTENANCE,, PEPM [5A,5B] 2-46

49.2-7. PREVENTIVE MAINTENANCE INSPECTION SYSTEM ,PMI , CPM001 [5B] 2-104

C. UTILIZATION /ALLOCATION

21.-2. FACILITIES [3D,5C] 2-49

49.2-8. COMMUNICATIONS EXPENSE REPORTING SYSTEM , CERS , CC0002 [1A11.5C] 2-104

55.-5. PROPERTY ADMINISTRATIVE SYSTEM [5A,5C] 2-118

6. PROCUREMENT

1.-5. PURCHASING ACCOUNTS PAYABLE, POAP [1A2,6] 2-2

13.-11. PURCHASE ORDER PROCESSING [6] 2-30

13.-12. STANDING AND BLANKET PURCHASE ORDERS [6] 2-30

17.-3. PURCHASE ORDER/PAYABLE SYSTEM, POPS [1A2,6] 2-39

23.-6. PURCHASING,, 3400 [6] 2-54

32.-3- PURCHASING/PROCUREMENT SYSTEM [6] 2-67

51.1-1C. VENDOR ENCUMBRANCE AND PAYMENT SY STEM ,,, SU BSY STEM OF SPONSORED ...[6] 2-109

A. INVENTORY

13.-2. STOCKROOM INVENTORY [6A] 2-25

13.-13. MACHINE CONTRACTS [6A] 2-31

21.-1B. SUPPLIES INVENTORY,,, SUBSYSTEM OF FINANCIAL ACCOUNTING [6A.7D] 2-49

23.-7. STORES INVENTORY,, 3^50 [6A] 2-55

A-7
INDEX A (cont'd)

49.2-1. STORES INVENTORY CONTROL AND ORDERING SYSTEM, SICOS, CGS001 [6A.6C] 2-102

60.-5. UNIVERSITY CHEMISTRY STORE INVENTORY AND BILLING , CHEMSTOR ,OC [1A3.6A] 2-128

69„-4. CENTRAL STORES ,, .SUBSYSTEM OF STORES [6A] 2-144

B. PURCHASING OF SERVICES

13.-3. PURCHASED UTILITIES [6B] 2-25

C. PURCHASE OF SUPPLIES AND EQUIPMENT

19.-7. PROCUREMENT,, PCPC [6C] 2-45

49.2-1. STORES INVENTORY CONTROL AND ORDERING SYSTEM, SICOS, CGS001 [6A,6C] 2-102

75.-4. PURCHASE ORDER PROCESSING, POCR [6C] 2-155

D. STATISTICS

13. -20C. VENDOR FILE DISPLAY SYSTEM,,, SUBSYSTEM OF VENDOR FILE AND. . . [ 6D , SA , 1 3A] 2-34

E. VENDORS

13.-7. VENDOR FILE [6E,8] 2-27

50. -3C VENDOR ANALYSIS, FAS ,, SU BSY STEM OF FINANCIAL ACCOUNTING SYSTEM (FAS) [6E] 2-107

7. PROGRAM MANAGEMENT

23. -16. EXTENSION MANAGEMENT INFO SYSTEM,, EMI3-7250 [7] 2-58

35.-1. EXPENSE REPORTING SYSTEM, ERS [ 1 A 1

1

, 1B2 , 2G , 7 , 1 4

]

2-72

45.-1. ADMINISTRATIVE DIGEST SYSTEM, ORADS 1 [2B,2F,7] 2-96

46.2-1. STATE EXTENSION MANAGEMENT INFORMATION SYSTEM, SEMIS [7] 2-97

46.2-2. COOPERATIVE RESEARCH INFORMATION SYSTEM, CRI3 [7] 2-97

71.-6. GRANTS INFORMATION SYSTEM [1,2,3,7,12] 2-147

A. ANIMAL CARE

8.-10. ANIMAL RESOURCES BILLING SYSTEM, AR [1A3.7A] 2-16

65.-1B. VIVARIUM (ANIMAL HOUSE), VI ,

, SU BSY STEM OF GENERAL ACCOUNTING (GA)[1A3,7A] 2-137

B. COST CONTROL

41.-5A. AUTOTAB, AUTOTAB, .SUBSYSTEM OF MICHIGAN TERMINAL SYSTEM (MTS) [13.1C.73] 2-86

44.-1. FINANCIAL INFORMATION SYSTEM, FIS [1,7B,14] 2-94

C. HUMAN SUBJECT COORDINATION

43.-2. GENERAL ASSURANCE-PROTECTION OF HUMAN SUBJECTS, HUMEX [7C] 2-92

D. MANAGEMENT OF LABORATORIES, OBSERVATORIES, REACTORS, ETC.

21.-1B. SUPPLIES INVENTORY,,, SUBSYSTEM OF FINANCIAL ACCOUNTING [6A,7D] 2-49

E. PATENT AND COPYRIGHT

43.-3. PATENT AND COPYRIGHT,,, SUBSYSTEM OF PATENT AND COPYRIGHT STATUS RPRT [7E] 2-93

F. PLANNING

1.-10. COMPUTERIZED PLANNING MODEL AND HIGH LEVEL PLANNING LANGU AG E ,SU B . . . [ 1 B , 7F ] 2-4

41 .-5B. PROJECT PLANNING SYSTEM, PPS , *PPS , SU BSY STEM Or MTS [7r] 2-87

41.-5H. LINEAR PROGRAMMING ,, 25230 , SUBSYSTEM OF MTS [131.7F] 2-89

41. -5J. GENERAL PURPOSE SIMULATION SYSTEM ,GPSS , *G PSS , SUBSYSTEM OF MTS [181.7F] 2-90

41.-6. MATHEMATICAL PROGRAMMING SYSTEM, MPS , ,SU BSY STEM OF IBM OS [1B1,7F] 2-90

G. UNIVERSITY/COLLEGE PRESSES-PUBLICATION

23.-17. UNIVERSITY PRESS ACCOU NT ING ,

, 7600 [ 1 A 1 7 , 7G ] 2-58

50.-3B. PRESS SUBSCRIPTION FULFILLMENT, SUBSYSTEM OF FINANCIAL ... [ 7G

]

2-107

60.-3. UNIVERSITY PRINTING,, OU [ 7G

]

2-128

8. DATA BASES

13.-1. PERSONNEL/PAYROLL DATA BASE, MAIJFILE [3] 2-23

13.-7. VENDOR FILE [6E,8] 2-27

13. -16. STUDENT DATA BASE [8,11] 2-31

13.-18. DEPARTMENT FILE [8] 2-33

13.-19. POSITION DESCRIPTION FILE, JOB FILE [8] 2-33

17.-2. FINANCIAL DATA BASE, FDB , FHD003 [8] 2-33

23.-13. TEACH AND NON-TEACH FILE,, 6500 [8] 2-57

32.-2. PAYROLL SYSTEM, , .SUBSYSTEM OF PERSONNEL/PAYROLL DATA SYSTEM [1A13,8] 2-56

A. DISPLAY

13.-20A. MANFILE DISPLAY SYSTEM,,, SUBSYSTEM OF PERSONNEL/PAYROLL ... [8A.13] 2-33

13.-20B. YALE ACADEMIC INFORMATION DIRECTORY,,, SU3SY3TEM OF STUDENT ...[ 8A , 1

1

, 1 31 2-34

13.-20C. VENDOR FILE DISPLAY SYSTEM,,, SUBSYSTEM OF VENDOR FILE AND. . . [ 6D , 8A , 1 3A ] 2-34

13.-20D. TABLE OF ORGANIZATION,,, SUBSYSTEM OF DEPARTMENT FILE, JOB... [8A.13B] 2-34

B. MANAGEMENT

13- -81. SYSTEM PARAMETER FILE,,, SUBSYSTEM OF GENERAL LEDGER DATA BASE [8B] 2-29

40.-1. IMS (IBM) [8B] 2-83

64.1-1. DATA MANAGEMENT SYSTEM, EDMS [8B] 2-135

9. LIBRARY SUPPORT

58.2-2. RESEARCH INFORMATION CENTER SEARCH SYSTEM, RIC [9] 2-123

A. CIRCULATION SERVICES

12.-6. LIBRARY CIRCULATION SYSTEM [9A] 2-22

39.-7. LIBRARY CIRCULATION, ,L01 .LIBCON [9A] 2-32

A-8
INDEX A (cont'd)

67« 1-4. LIBRARY CIRCULATION CONTROL, LIBCIRC [9A] 2-140

73.-11. LIBRARY CIRCULATION ,, 4210 SERIES [9A] 2-152

B. TECHNICAL SERVICES

1,-14. UCLA BIOMEDICAL LIBRARY ON-LINE CONTROL SYSTEM FOR SERIALS [9B] 2-5

23.-2. LIBRARY ACCOUNTING - OBLIGATIONS,, 3141, SUBSYSTEM OF TCAM. . . [ 1 A ,9B] 2-52

59.-2. LIBRARY ACQUISITIONS, LOLITA [9B] 2-124

67.1-3. ACQUISITIONS SYSTEM, LBASYS [9B] 2-140

67.1-5. LIBRARY SERIALS RECORD CONTROL, LIBSER. [9B] 2-141

69.-1. RESEARCH MEDICAL LIBRARY MAINTENANCE AND LISTS, RML, P86302/P86303 . . . [9B] 2-143

10. REPORT GENERATOR

1.-16. EASYTRIEVE [10] 2-6

39.-4. INVENTORY PLANT AND EQUIPMENT SYSTEM ,, A26PHS1 /A26PHS2/A26PHS3 [5A,10] 2-81

40.-2. MARK IV [10] . 2-83

41,-1. MARK IV, , .SUBSYSTEM OF OS [10] 2-84

41.-2. MARK IV JOB GENERATOR , M4J0BG EN , PROG RAM # A3440P .SUBSYSTEM OF OS [10] 2-85

A. GRAPHICS

8.-7. GRAPHICS AND REPRODUCTION SERVICES BILLING SYSTEM, GRS [1A3.10A] 2-15

41.-5E. PLOT DESCRIPTION SYSTEM ,, *PL0T3YS .SUBSYSTEM OF MTS [10A] 2-88

B. STATISTICS

41.-5F. STATISTICAL PACKAGE FOR THE SOCIAL SCIENCES , *SPSS ,, SU BSY STEM OF MTS [10B] 2-88

41. -51. TIME SERIES PROCESSOR ,TSP , *TSP .SUBSYSTEM OF MTS [10B] 2-00

C. TEXT PROCESSOR

41.-5G. FORMAT, ,*FORMAT, SUBSYSTEM OF MICHIGAN TERMINAL SYSTEM (MTS) [10C] 2-89

11. STUDENT RECORDS

.-11. OFFICE OF GRADUATE STUDIES AND RESEARCH, OGSR [4F.11] 2-17

13.-16. STUDENT DATA BASE [8,11] . 2-31

13.-16A. GRADUATE STUDENT SYSTEM,,, SUBSYSTEM OF STUDENT DATA BASE [11] 2-32

13.-16C. STUDENT CENSUS REPORTING,,, SUBSYSTEM OF STUDENT DATA BASE [11] 2-32

13.-20B. YALE ACADEMIC INFORMATION DIRECTORY,,, SUBSYSTEM OF STUDENT ... [8A , 1 T

, 1 3] 2-34

33.-2. STUDENT ACCOUNT RECEIVABLE PROCESSOR, T10600,X702T [1A1.11] 2-68

A. ASSISTANCE

13.-17. STUDENT LOAN SYSTEM [11A] 2-32

17.-4. STUDENT LOAN BILLING [1A3.11A] 2-39

59.-5. STUDENT FINANCIAL AID.SFA [11A] 2-126

12. COST SHARING

44.-1A. COST SHARING/OVERHEAD CALCULATION SYSTEM , CS/O ,, SU BSY STEM OF... [1C.12] 2-95

56. -1A. APPLICATION AND AWARDS SUB-SYSTEM, AAS ,, SU BSY STEM OF GRANT... [1A,1B,2,12] 2-119

71.-2. UNIVERSITY OF VERMONT ACCOUNTING SYSTEM, I/A, AC [1,12] 2-145

71.-6. GRANTS INFORMATION SYSTEM [1,2,3,7,12] 2-147

A. RECORDS MANAGEMENT

17.-6. COST SHARING AND OVERHEAD [1C.12A] 2-40

20.-1. COST SHARING SYSTEM, CSS,, SUBSYSTEM OF FISCAL [12A] 2-47

13. TIME SHARING

13.-20. SEER OPERATING SYSTEM, SEER [13] 2-33

13.-20A. MANFILE DISPLAY SYSTEM,,, SUBSYSTEM OF PERSONNEL/PAYROLL ... [8A.13] 2-33

13--20B. YALE ACADEMIC INFORMATION DIRECTORY,,, SUBSYSTEM OF STUDENT ... [8A , 11 ,13] 2-34

55.-6. OSURF DATA INQUIRY SYSTEM [13] 2-118

A. DISPLAY

13. -20C. VENDOR FILE DISPLAY SYSTEM,,, SUBSYSTEM OF VENDOR FILE AND. . . [ 6D , 8A , 1 3A ] 2-34

B. ON-LINE UPDATE

13.-20D. TABLE OF ORGANIZATION,,, SUBSYSTEM OF DEPARTMENT FILE, JOB... [8A.13B] 2-34

14. INTERNAL AUDIT

23.-11. STRATA, ,3710 [14] 2-56

35.-1. EXPENSE REPORTING SYSTEM, ERS [ 1 A 1

1

, 1 B2 , 2G , 7 , 1 4

]

2-72

44.-1. FINANCIAL INFORMATION SYSTEM, FIS [1,7B,14] 2-94

75.-5. INDIRECT COST STUDIES [1C,14] 2-155

15. NETWORK

41.-5D. MERIT COMPUTER NETWORK, MER IT ,, SU BSYSTEM OF MTS [15] 2-37

A-9

APPENDIX B

INDEXES BY SCALE OF RESEARCH ADMINISTERED

The following four indexes list the survey respondents in order of decreasing size of four para- meters used to characterize the scale of the research administered. These listings will enable the user of this Directory to thereby locate respondents in this Directory who approximate their own administrative scale of effort environment. This should be a useful factor in directing the user to software packages more applicable to his own situation. In each index, the value of the reported

parameters appear in the left-hand column in descending order of size. The respondent office that

supplied this parameter value is listed in the right-hand column and given the number found in the Directory Table of Contents.

B.l Index by Funding Size in FY 74

The first scale of effort parameter is the funding size. The amount of the reported funding is given in millions of dollars (M dollars).' Next to each reported amount is a parenthesis containing

information on whether this money is funded (f) or expended (e) and whether it is for r&d (1),

training (2), health services (3), and construction (4).

INDEX B.l

M dollars

281.6 (f,l, 2,3)

155.0 (e,l, 2,3)

95.0 (f,l, 2,3) 62.9 (e,l, 2,3)

61.1 (e,l) 61.1 (f,l, 2,3) 60.7 (f.l, 2,3) 57.9 (e,l. 2) 52.6 (f,D

49.5 Ce.l 2,3)

47.5 (e,l 2,3)

45.0 (e,l 2,3)

44.7 (e,l 2,3)

42.5 (f.l ,2,3)

41.6 (f,l 2,3)

41.0 (f,l ,2,3) 39.5 (f.l ,2,3,4) 38.9 (e,l ,2,3)

38.3 (M ,2,3) 37.0 (f,l ,2,3,4) 35.0 (e,l ) 34.9 (f.l ,2,3)

32.0 (e,l ,2,3) 31.4 (e,l ,2,3,4) 31.2 (f.l ,2,3,4) 30.8 (e,l ,2) 30.5 (e,l ,2,4) 30.0 (e,l ,2,3)

28.8 (e,l ,2,3) 27.7 (f.l ,2,3)

27.1 (f.D

25.0 (f.l ,2,3)

24.8 (e,l ,2,3) 23.6 (f.l ,2) 23.0 (f.l) 22.5 (f.l ,2,3) 21.2 (e,l)

20.8 (e,l ,2) 19.6 (e,l ,2)

Respondent

36.

7. 35. 40.

74. 62. 42.

47.

8. 51.1

13.

5.9. 54. 27.

1. 49.2

70.

17. 23.

44.

24.

10. 43. 45.

48.

39. 52. 22.2

68. 25. 22.1

6. 21.

72.

55.

61. 34.

M dollars

19.3 (f,l,2,3)

19.0 (e,l,2,3)

18.6 (e,l,2,3)

18.3 (f ,1 ,2,3)

17.9 (e,l)

17.8 (e,l) 17.0 (f,l,2,3)

16.5 (e,l,2,3)

16.0 (e,l,2) 16.0 (f,l,2)

15.8 (f,l,2,3)

15.8 (e,l) 15.7 (e,l,2) 15.6 (e,l)

15.5 (f,l)

14.0 (f ,1,2,3)

14.0 (f,l,2)

12.6 (e,l,2,3)

12.1 (f,l,2,3)

11.3 (f,l ,2,3) 10.9 (e,l,2)

10.6 (f, 1,2, 3, 4) 10.1 (f, 1,2, 3,4)

10.0 (f,l,2,3)

9.4 (e,l)

8.8 (f,l) 8.2 (f,l)

8.0 (e,l,2)

8.0 (-,1) 7.6 (f,l)

7.3 (e,l) 7.0 (f,l) 6.9 (e,l,2) 6.3 (e,l,2)

5.9 (f,1,2)

4.9 (e,l) 1.7 (f,l,2,3)

.865 (e,l,2)

.550 (f,l)

Respondent

3. 14.

2. 56. 26.

33. 64.2

29.

60. 46.1

31.

38. 49.1

65.

20.

15.

69.

59.

71. 73.

16. 63. 64.1

37.

50.

32.

18. 12. 30. 46.1

19.

66. 28.

57.

53. 41.

67. 58.1 58.2

B-l
B.2 Index by Total Size of Research Staff

The second scale of effort parameter is the size of the research staff. The reported number of full-time equivalent (FTE) professional staff has been added to the reported number of full-time equivalent (FTE) technicians to obtain the parameter value used in this index

INDEX B.2

Staff Size Staff Size

(FTE) Respondent

4.

(FTE)

745

Respondent

6891 55. 5200 51.1 722 49.1 4466 24. 600 1. 4400 35. 600 41. 3517 36. 574 50. 3200 22. 572 18. 3033 74. 570 26. 3000 27. 550 3. 2982 13. 547 15. 2814 54. 497 40. 2700 70. 490 46.1 2300 68. 459 19. 2100 72. 448 65. 2081 17. 441 38. 2076 23. 400 14. 2015 43. 385 67. 1609 8. 369 66. 1500 47. 367 64.2 1500 48. 346 60. 1500 61. 340 12. 1400 71. 300 64.1 1360 45. 286 28. 1330 25. 284 57. 1250 52. 228 73. 1247 5. 223 34. 1241 49.2 220 56. 1100 9. 199 16. 1000 44. 177 32. 1000 62. 150 63. 975 30. 72 37. 933 59. 27.5 20. 902 42. 23 58.1 880 21. 18 39. 800 33. 7 58.2

B-2
B.3 Index by Number of Federal Agencies Awarding Grants/Contracts

The third scale of effort parameter is the number of Federal agencies awarding grants/contracts

to the respondents. Although no precise definition of the term 'Federal agency' was given in the survey it appeared from the responses that the number of distinct Federal offices within large Federal agencies was the number generally given.

INDEX B.3

No. of Federal No. of Federal Agencies Respondent

47.

Agencies Respondent

all 20 65. 500 4. 19 13. 157 57. - 19 43. 98 5. 18 49.2

95 1. 17 18. 90 7. 17 33. 60 21. 16 3. 50 9. 16 22.2

50 17. 16 45.

50 23. 16 64.1 48 34. 15 6. 47 40. 15 19. 45 49.1 15 35. 43 62. 15 63. 40 27. 14 20. 34 37. 14 32. 32 74. 14 53.

31 55. 14 56. 30 8. 14 66. 30 16. 14 73. 30 51.1 13 44. 28 26. 12 14. 28 39. 12 52. 27 24. 12 71. 27 60. 11 31. 27 61. 10 12. 25 15. 10 41. 25 22.1 10 58.1 23 42. 10 72. 23 59. 9 69. 23 68. 8 10. 22 46.1 8 28.

21 70. 8 58.2

20 2. 7 38. 20 29. 6 25. 20 36. 6 50. 20 48. 6 67. 20 54.

B-3
B.4 Index by Number of Grants and Contracts Awarded by Federal Agencies in FY 74

The fourth scale of effort parameter is the number of grants and contracts (awards) awarded by Federal agencies.

INDEX B.4

No. of Awards Respondent No. of Awards Respondent

4874 4. 438 61. . 2300 40. 400 22.1 2000 3. 400 60. 2000 7. 393 68. 2000 35. 385 22.2 1850 13. 350 1. 1700 39. 337 6. 1454 74. 325 20. 1400 29. 310 15. 1300 10. 304 28. 1300 34. 300 25. 1159 24. 300 63. 1130 26. 281 49.1 1100 62. 279 71. 1088 8. 250 12. 1000 17. 244 37. 1000 42. 242 41. 1000 49.2 232 31. 800 36. 225 21. 800 43. 216 57. 800 48. 210 59.

771 55. 200 18. 770 2. 188 32. 742 5. 188 73. 700 27. 175 14. 650 23. 164 19. 600 9. 164 50. 600 52. 147 64.1 600 72. 144 38. 558 47. 131 53. 555 54. 130 66. 546 44. 100 51.1 525 65. 88 69. 524 33. 72 58.2

513 45. 60 58.1 450 46.1 6 67.

B-4
APPENDIX C

INDEX BY COMPUTER USED

The following is an index of the package summaries by computer used. The computer headings are

listed alphabetically by manufacturer. Each package is listed under the computer(s) it is or has been run on by the respondent office as well as the computer(s) it is or has been run on elsewhere, as re- ported by the respondent office. This means that a package may appear under more than one heading.

The package summary should be read to determine the precise reason for the listing. Packages are

listed according to the numbering scheme found in the Directory Table of Contents. The Directory page number for each package is entered to the right of the package number. Wherever four or more packages

from one institution are contiguous in the Directory and appear in succession in this index, only the first and last such package numbers are listed, separated by three vertical dots '. .

INDEX C

PAGE BURROUGHS

50.-3. 2-106 BURROUGHS B500

66.-1. 2-138 BURROUGHS B5500

74.-1. 2-153 BURROUGHS B6700

6.-1. 2-11 8.-1. 2-13

8.-12. 2-17

62.-2. 2-130

74.-1. 2-153

CDC 3300

59.-1. 2-124

59.-2. 2-124

CDC 6400

3.-1. 2-8

5.-1. 2-10

41.-51. 2-90

CDC 6500

41. -5d 2-87

CDC 6600

42.-1. 2-91 CDC CYBER 74 42.-1. 2-91 DEC

50.-3. 2-106

DEC PDP 8 43.-3. 2-93

DEC PDP 11 41. -5d. 2-87

DEC PDP 15 50.-1. 2-106

50.-2. 2-106 HONEYWELL

50.-3. 2-106 HONEYWELL 66/40

59.-3. 2-125 HONEYWELL 120

65.-1. 2-136

65!-lc. 2-137 HONEYWELL 200

21.-1. 2-48

21.-3. 2-49

IBM

50.-3. 2-106

PAGE

IBM 1401 13.-14. 2-31 15.-1. 2-36

32.-1. 2-66

32.-3. 2-67 63.-1. 2-131

63!-4. 2-132

63.-6. 2-133

72.-1. 2-148

IBM 1460

72.-1. 2-148

IBM 1500

61.-1. 2-129

IBM 7070

63.-1. 2-131

IBM 360

37.-1. 2-76

IBM 360/20

60.-5. 2-128

IBM 360/30

13.-20. 2-33

14.-1. 2-35

15.-1. 2-36

17.-4. 2-39

19.-1. 2-43

19!-9. 2-45

35.-2. 2-73

63.-1. 2-131

63!-4. 2-132

63.-6. 2-133

63.-7. 2-133

IBM 360/40

10. -1. 2-19

10.-2. 2-19

13.-1. 2-23

13. -la. 2-23

13.-7. 2-27

1 3

. -8c

.

2-27

13.-10. 2-30

13.-11. 2-30

13.-14. 2-31 13.-20. 2-33

13. -20c. 2-34

26.-1. 2-62 30.-1. 2-65

53.-1. 2-113

53.-2. 2-113

59.-4. 2-125

C^l
PAGE PAGE

IBM 360/40 (cont'd.)

59.-5. 2-126

60.-1. 2-127

62.-1. 2-130

69.-1. 2-143

69!-4. 2-144

72.-1. 2-148

75.-1. 2-154

75!-5. 2-155

IBM 360/40 and above

36.-1. 2-75

IBM 360/50

1.-8. 2-3

7.-1. 2-12

9.-1. 2-18

13.-20. 2-33

16.-1. 2-37

19.-3. 2-43

26.-1. 2-62

41.-2. 2-85

52.-1. 2-112

55.-2. 2-116

55.-3. 2-117

60.-2. 2-127

60!-3. 2-128

60.-4. 2-128

60.-5. 2-128

75.-1. 2-154

75. -la. 2-154

75.-2. 2-154

75.-4. 2-155

75.-5. 2-155

IBM 360/65

4.-1. 2-9

6.-2. 2-11 7.-1. 2-12

17.-1. 2-38

17.-3. 2-39

17.-6. 2-40

17.-8. 2-41 17.-9. 2-41 19.-3. 2-43

19.-4. 2-44

19.-9. 2-45

35.-1. 2-72

41.-1. 2-84

41.-3. 2-85

41.-4. 2-86

41.-6. 2-90

43.1. 2-92

44.-1. 2-94

44!-2. 2-95

56. -la. 2-119

58.2.-1. 2-122

58.2.-2. 2-123

58.2.-3. 2-123

67.1. -la. 2-139

67.1. -lb. 2-139

IBM 360/65 ( cont'd.)

67.1.-2. 2-140

67.1.-4 2-140

67.1.-5 2-141 75.-3. 2-155

IBM 360/67

13.-1. 2-23

13!-20d. 2-34

41. -5a. 2-86

4l!-5j. 2-90

63.-5. 2-133

IBM 360/91

1.-14. 2-5

7.-1. 2-12

45.-1. 2-96

IBM 370

37.-1. 2-76

IBM 370/125 and above

36.-1. 2-75

IBM 370/135

12.-1. 2-21

12!-6. 2-22

22.-1. 2-50

22. -la. 2-51 32.-1. 2-66 32.-2. 2-66

32.-3. 2-67 49.2.-1. 2-102

4912.-9. 2-105

IBM 370/145

14.-1. 2-35

15.-1. 2-36 26.-1. 2-62

34.-1. 2-71 35.-1. 2-72

35.-2. 2-73

37.-1. 2-76

44.-1. 2-94 49.1.-1. 2-100

49J.-5. 2-101 67.1. -la. 2-139

67.1. -lb. 2-139

67.1.-3. 2-140

71.-1. 2-145

71 !-6. 2-147

72.-1. 2-148

73.-11. 2-149

IBM 370/155

17.-1. 2-38

17.-2. 2-38

17.-3. 2-39

17.-6. 2-40

C-2
PAGE PAGE

IBM 370/155 (cont'd.)

17.-8. 2-41 17.-9. 2-41 24.-1. 2-60

24.-2. 2-60

25.-1. 2-61 39.-1. 2-79

39!-7. 2-82

40.-1. 2-83

40.-2. 2-83

51.1. -la 2-108

51.1. -lb 2-109

51.1.-lc 2-109

51.1.-le 2-110

51.1.-3. 2-111 55.-2. 2-116

55.-3. 2-117

55.-6. 2-118

68.-1. 2-142

75.-1. 2-154

75!-5. 2-155

IBM 370/158

l.-l. 2-1

1.-16. 2-6

10. -1. 2-19

10.-2. 2-19

19.-1. 2-43

19.-10. 2-46

20.-1. 2-47

20.-2. 2-47

22. -lb. 2-51 23.-1. 2-52

23!-18. 2-59

45.-1. 2-96

51.1. -la 2-108

51 '.1.-3. 2-111 55.-1. 2-116

55!-6. 2-118

75.-1. 2-154

75!-5. 2-155

IBM 370/165

29.-1. 2-64

29.-2. 2-64

35.-1. 2-72

43.-1. 2-92

53.-1. 2-113

53.-2. 2-113

IBM 370/168

35.-1. 2-72

IBM 370/168 (cont'd ) 41, -5d. 2-87

41. -5e. 2-88

41. -5g. 2-89

43.-1. 2-92

43.-2. 2-92

44.-1. 2-94

48.-1. 2-99

56. -la. 2-119

56.'-le. 2-121 62.-1. 2-130

62.-2. 2-130

UNIVAC 1106

16.-1. 2-37

17.-1. 2-38

u!-9. 2-41 37.-1. 2-76 UNIVAC 1108 33.-1. 2-68

33!-3g. 2-70

37.-1. 2-76

50.-3. 2-106

50.' -3c. 2-107

62.-2. 2-130 UNIVAC 1110

73.-9. 2-152 UNIVAC 70/7

54.-1. 2-115 UNIVAC 70/46

54.-1. 2-115 XEROX DATA SYSTEMS/S IGMA 7 38. -la. 2-77

38!-5. 2-78

64.1.-1. 2-135

C-3

APPENDIX D

INDEX BY LANGUAGES USED

The following is an index of the package summaries by language used. The language headings appear

in alphabetical order. Under each such heading are all the packages the respondents report as using

the language. A package may be listed because it is entirely in that language, is partly in that

language or has been translated into that language. Reading the summary in the Directory will enable

the reader to determine which of these is the case. Packages are listed according to the numbering

scheme found in the Directory Table of Contents. The Directory page number for each package is entered to the right of the package number. Wherever four or more packages from one institution are contiguous in the Directory and appear in succession in this index, only the first and last such

package numbers are listed, separated by three verticle dots '. .

INDEX D

PAGE PAGE

ADPAC H 14.-1. 2-35 ALC

60.-1. 2-127

69.-2. 2-143 ALGOL

6.-1. 2-11 8.-10. 2-16 ASSEMBLER (Unspecified)

35.-2. 2-73

36.-1. 2-75

40.-1. 2-83

41.-1. 2-84

41.-2. 2-85

41.-4. 2-86

41. -5a. 2-86

41. -5d 2-87

41. -5j. 2-90

49.2.-1. 2-102

49.2.-3. 2-103

49.2.-4. 2-103

49.2.-6. 2-104

59.-3. 2-125

73.-1. 2-149 ASSEMBLER (IBM 360)

l.-l. 2-1 1.-4. 2-2

1.-5. 2-2

1.-6. 2-3

13.-1. 2-23

13!-lg. 2-25

13.-4. 2-26

13.-7. 2-27

13!-9. 2-29

13.-11. 2-30

13.-12. 2-30

13.-16. 2-31 13.-17. 2-32

13!-20b. 2-34

13.-20d. 2-34

41. -5e. 2-88

41. -5f. 2-88

41. -5g. 2-89

41.-6. 2-90

ASSEMBLER (IBM 360) (cont'd

58.2.-1. 2-122

58.2.-2. 2-123 ASSEMBLER (IBM 370) l.-l. 2-1 1.-4. 2-2

1.-5. 2-2

1.-6. 2-3

10. -1. 2-19

19.-9. 2-45

41.-6. 2-90 ASSEMBLER (IBM' 1130) 61.-1. 2-129 ASSEMBLER (un i vac noes

17.-3. 2-39 AUTOCODER

13.-14. 2-31 15.-1. 2-36

32.-3. 2-67 63.-1. 2-131

63!-4. 2-132

63.-6. 2-133

72.-1. 2-148

BAL1.-15. 2-6

13. -16a 2-32

13. -16b. 2-32

13. -16c. 2-32 22.-1. 2-50

22. -la. 2-51

22. -lb. 2-51 49.1.-1 2-100

49*1 . -5. 2-101 63.-6. 2-133

63.-7. 2-133

75.-1. 2-154

75!-5. 2-155

CICS

23.-1. 2-52

23.-3. 2-53

23.-6. 2-54

23.-7. 2-55

26.-1. 2-62

Dr.!
PAGE PAGE

COBOL

l.-l. 2-1

1.-9. 2-4 1 .-11 .

2-4

1.-12. 2-5

1.-15. 2-6

3.-1. 2-8

6.-1. 2-11 8.-1. 2-13

8.-12. 2-17

10. -1. 2-19

10.-2. 2-19

12.-1. 2-21

12!-6. 2-22

13.-1. 2-23

13!-13. 2-31 13.-15. 2-31 13.-16. 2-31

13. -16a. 2-32

13. -16c. 2-32

13*-19. 2-33

13. -20a. 2-33

13. -20b. 2-34

13. -20c 2-34

15.-1. 2-36

16.-1. 2-37

17.-1. 2-38

17*. -9. 2-41 19.-1. 2-43 1 9! -10. 2-46

20.-1. 2-47

20.-2. 2-47

22.-1. 2-50

22. -la. 2-51

22. -lb. 2-51 23.-1. 2-52

23!-10. 2-56

23.-12. 2-56

23!-18. 2-59

24.-1. 2-60

24.-2. 2-60

26.-1. 2-62

29.-1. 2-64

29.-2. 2-64

30.-1. 2-65

32.-1. 2-66

32.-2. 2-66

32.-3. 2-67

COBOL (cont'd.)

33.-1. 2-68

33!-3g. 2-70

34.-1. 2-71 35.-1. 2-72 35.-2. 2-73

37.-1. 2-76

40.-1. 2-83

41.-2. 2-85

41.-3. 2-85 41.-4. 2-86 43.-1. 2-92

44.-1. 2-94

44!-2. 2-95 49.1.-1. 2-100

49.1.-5. 2-101 49.2.-1. 2-102

49^2. -9. 2-105

50.-3. 2-106

50. -3c. 2-107

51.1. -la. 2-108

51J.-3. 2-111 52.-1. 2-112

53.-1. 2-113

53.-2. 2-113

54.-1. 2-115

55.-1. 2-116

55!-6. 2-118

59.-3. 2-125

59.-4. 2-125

59.-5. 2-126

60.-1. 2-127

6o!-5. 2-128

62.-1. 2-130

62.-2. 2-130

63.-5. 2-133

64.1.-1. 2-135

65.-1. 2-136

65!-lc 2-137

66.-1. 2-138

67.1. -la. 2-139

67J.-5. 2-141 68.1.-1. 2-142

69.-1. 2-143

69!-4. 2-144

71.-1. 2-145

71.-6. 2-147

D-2
PAGE PAGE

COBOL (cont'd.)

73.-1. 2-149

73.'-11. 2-152

74.-1. 2-153

75.-1. 2-154

75.-5. 2-155

DL140.-1. 2-83

DMS II 23.-1. 2-52

23.-3. 2-53

23.-6. 2-54

23.-7. 2-55

DYL 260

39. -3b. 2-81 39.-4. 2-81 39.-6. 2-82 EASYCODER

21.-1. 2-48

21 '. -3. 2-49 EASYTRIEVE

1.-1. 2-1 1.-12. 2-5

13.-5. 2-26

13.-6. 2-26 FASTER

75.-1. 2-154

75.-2. 2-154

75.-3. 2-155

75.-4. 2-155

FORTRAN

1.-10. 2-4

1.-13. 2-5

5.-1. 2-10

13. -le 2-24

17.-5. 2-40

36.-1. 2-75

38. -la. 2-77

38!-5. 2-78

41. -5b. 2-87

41. -5c. 2-87

41. -5f. 2-88

4l'.-5i. 2-90

42.-1. 2-91 50.-1. 2-106

50.-2. 2-106

59.-1. 2-124

59.-2. 2-124

64.1.-1. 2-135

GIS

45.-1. 2-96

55.-1. 2-116

55.-3. 2-117

55. -4b. 2-117

55.-5. 2-118

IMS48.-1. 2-99

MARK IV 23.-3. 2-53

24.-1. 2-60

25.-1. 2-61 48.-1. 2-99

62.-1. 2-130

62.-2. 2-130

MU4

40.-2. 2-83

PL!1.-4. 2-2 1.-10. 2-4

1.-14. 2-5 4.-1. 2-9

6.-2. 2-11 7.-1. 2-12

9.-1. 2-18

10. -1. 2-19

39.-1. 2-79

39! -3a. 2-81 39.-4. 2-81

39!-7. 2-82

.40.-1. 2-83

43.-1. 2-92 43.-2. 2-92

45.-1. 2-96 48.-1. 2-99

56. -la. 2-119

56!-le. 2-121 58.2.-1. 2-122

58.2.-3. 2-123

62.-2. 2-130

67.1. -la. 2-139

RPG

10.-2. 2-19

35.-2. 2-73

60.-5. 2-128 SCORE

44. -lb. 2-95

D-3

APPENDIX E

THE SURVEY PACKET

The survey packet sent to the respondents consisted of a cover letter from Dr. Ruth M. Davis,

Director of the Institute for Computer Sciences and Technology, a second letter from Dr. Thomas C. Lowe,

Chief of the Systems Architecture Section of the Systems and Software Division and Project Manager, a Question and Answer Sheet that further explained the objectives of the survey, a return card, the Instructions and Definitions for Part I and II of the survey, Parts I and II of the survey, and a functional Guide. Copies of these are included in this Appendix.

The consultants who assisted us in the development of the survey questions are:

Dr. Jane G. Elchlepp, Assistant Vice-President for Health Affairs, Planning and Analysis, Duke University Medical Center

Mr. Joseph Marks, Business Administrator, Iowa State University

Dr. Roger Van Norton, Assistant Deputy Chancellor for Computer Applications,

New York University

Dr. Roy F. Reeves, Director of Computer Center, Ohio State University

Mr. Joel Wasserman, Assistant Treasurer, Yale University

Dr. Elchlepp participated in the first critique of the survey instrument but was unable to do so for the second one.

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E-3
E.3 Respondent List

TA9LE B-ll FEOfAL OBLIGATIONS FOR RESEARCH ANO DEVELOPMENT TO THE 130 UNIVERSITIES

ANU COLLEGES DECEIVING THE LARGEST AMOUNTS, BY AGENCY. FY 1973 (OOLLARS IN THOUSANDS! INSTITUTION (RANKED

DY AMOUNT RLCtWEj) TOTAL USOA A£C COM 000 OEO EPA HEW INT 30T OTHER*

TOTAL. ALL INSTITUTIONS 1,170,1.71 91,137 15,033 2-, 859 232.798 3,721 11,562 903, SID 3?, 310 102,576 31.1,526 15,200 1-.3ZTOTAL. 100 INSTITUTIONS 1,542,119 67.6o9 77,131 11,921. 206,133 2,397 11,111, 716,620 12,977 17,162 336,902 12,131. 11,381,

i nass inst of tesh

2 UJIV Of CAL "SAN JIECO

3 STANFC^O UNIV

l. H4RVAF.U |J6I«

5 UNIV CF HAShlNGTJM

6 UNIV CF Wl5-";jIS0N

7 UNIV OF CAL LOS ANGELES

8 UNIV CF CJL FIK^KELEY

9 COLUMPIA UNIV

10 UNIV CF MICHIGAN

11 JGMNS HOPKINS UNIV

12 UNIV CF MINNESOTA

13 CORNELL UNIV

11. UNIV CF CHICAGO

15 YALE UNIV

16 UNIV CF PENNSYLVANIA

17 UNIV CF ILLINOIS-UR-3ANA

18 NiW YORK UNIV

19 WASHINGTON UNIV

20 OHIO iTATE UNIV

21 UNIV CF SOUTHERN CAL

22 UNIV CF CAL SAN FRANCISCO

23 UNIV CF COLORADO

21. OJKE UNIV

25 UNIV CF ROCHESTER

26 T-1SHIVA UNIV

27 C«L INST OF TECH

28 PJROUE UNIV

29 UNIV CF MIAMI

30 UNIV CF TEXAS AT AUSTIN

31 UNIV OF CAL OAVIS

32 UNIV OF UTAH

33 UNIV CF "II TSSC^GH

3* PENNSYLVANIA STATE UNIV

35 UNIV OF N C AT CHAP HILL

36 9AYL0R COL OF MEOICiNE

37 UNIV CF IOWA

38 CASE WESTERN RESERVE UNIV

39 NDRTHhtSTERN UNIV

-0 UNIV CF HAWAII

111 WOODS HOLE OSEAN INST

Si PRINCETON UNIV

1.3 MICHIGAN STATE JNIV

I.- UN IV CF FLCRIOA

1.5 UNIV OF MO COLLESt PARK

i.b U OF ALA IN 1IR1INGHA:!

HI COLORAOO STATE UNIV

*9 UNIV CF ARIZONA

1.9 OREGON STATF UNIV

50 T-XA3 A f. M UNIV

51 ROCKEFELLER UNIV

52 VANOESHILT UNIV

53 TEMPLE UMV

51. UNIV OF ALASKA

55 SOSTON UMIV

56 UNIV OF MISSOURI CJLUM9IA

57 UNIV CF KANSAS

58 E10RY UNIV

59 UNIV CF VIRGINIA

60 U TEY-CNURSN huSP^TUHOR I

61 SJNY ST U 61IFF ALO

62 GcORGl WASHINGTON UNIV

63 RUTGEkS UNIVERSITY

61. U TEX HLTH jC CIR JALLA3

65 CJNY H SISAI j:h OF NEO

66 TJLAME UNIV

67 MROWN UNIV

68 N C STATE UNIV iT RALEIGrt 69 U1 IV OF GEORGIA

1 3.761 6 791 717 03,91- 291 13.877 -1- 13 931 15,650 961 35 -1,491 1 591 11,553 20 12.613 15 2 ,613 23.237 - -6.237 710 7,062 212 22,316 13- 1 ,781 11. -?5 1-2 -31 -5,69- 105 1 ,5-2 2,210 351 ?3<i 27,971 (* ,73-3 1.213 60 263 --,659 113 2 191 1,573 2, 319 -26 26.625 75 671 13,569 17 -3,112 2 3 60 2 ,151 1,537 2.301 706 23,669 221 Z , 775 6, 713 71,1 -.3,570 3

i. 5-6 3,o22 327 110 'o,513 3 1 --0 5,691. 230 16

Ml. 371 7 99 oc7 2.C83 5,177 3 39 1-.C11 139 - 115 1-.1Z9 1- 51

1.1,206 1 11.0 8- -.039 37 20,216 2 ,261 11,727 915 36,912 13 2 131 1.301 5,110 511 16,176 51 1 .812 6,766 1,381 713 15,127 C 11- 10 1,596 52 27,167 23 1 ,-8- 1, 768 216

52.255 2 11.5 1 503 - 1, 196 1-7 555 20,-53 275 2 ,335 3,313 ZIS

31,360 2 316 1 35- 199 2,1-0 270 12,2-3 301 1 .5-1 13.197 53 669

30,951. 3 653 19 522 10 16,252 Z 301 1. 125 30,030 2 777 1,-17 1 20,657 16 273 ,576 2--

29,1.30 1 1.65 11 1,-70 1-0 19,611 1- 171 5,911 9- -0 3 21. 036 2 211 1 2 05 -.631 173 -,73- 219 797 13, 162 1,515 Z69

2«,932 2 020 1,911 109 17,551 167 713 2,-1- Z3 22,731 216 5 612 3 5 11,567 z 587 2,-33 S- 89

22,-29 2 --5 1.15 35 2,266 -19 11,511 371 -11 2,919 663 73-

22,050 91 511 -.721 75- 1 12.9-7 26 33b 2,168 180 Z78

21,731. 1 1t. 523 19,79- 123 -60

2}, 721 16 761 919 617 1 5 11.300 171 2 691 .,030 6- 76 19,717 877 -79 122 15,-31 15 101 ?.722

13,153 * 117 9-2 10,7-1 109 1,006 33

11,61.1 c 59 - 3.11 3 17,-39 75 737

11,1.11 2 22) 1-0 1,596 105 5,125 131 3 281 5,61- 177 17,756 Z 151 901 22 1,731 13 39 3,111 231 2 903 5. 302 -0 -8-

17,552 290 1,011 2,212 2'*2 8,050 157 Z-Q 5, 070 230 C 16,317 61 1 131 6.237 77 • 1:5 3,132 1 172 -. 078 Z7 15,668 1 -02 1 516 3-3 71 3,952 321 259 2, 797 O 15.b52 1 369 7 1,-67 .3 112 9,770 -32 703 1,552 200 15,601 c 1.01, 1-6 1-7 11,030 163 536 2, 153 -6 138

15,56!) 2 5 03 1*9 10 1,219 3 -25 6,11- 1.-10 791 2,552 95 68 i-,i67 C 161 37 7 62- 133 11,3-6 2,026

t-,573 25 1-.005 --5 98 C t-,027 11 100 377 9,2-3 61 3 381 3-7 13,113 757 1, 311 11' 8,315 266 2,959

13, 719 319 56- •J 9,-05 106 1,315

13.5 06 693 595 1,520 1.563 3- 3,573 133 1 -93 3,792

12,1«7 505 303 5, 859 3 2 3- 127 C 3 5,959

12,101 C 1 -05 2,01- 103 2,120 2 201 •., 7 = 3 205 12,752 2 177 1 --- 201 276 -,11- 121 362 1, 29- 75 6 12, 6c- 1 652 315 317 1,5 96 3 361 5,67- 211 335 2, 363 -7 - I2,60<t 1 232 2 155 227 1,661 no 531. 1-1 Z 173 -.305 Z9

12,1.9!. 3 5 111 205 11,137 11 21 239

11, 931 1 361 11- 153 -13 233 2,211 7-0 534 5,311 630

11,6 35 1 131 1*6 35 1,370 152 -,01- 351 1 632 2,597 c 11,1.11 1 533 3-7 1.19- 1.073 212 1.5C3 117 575 3,559 537

11,23k 3 239 277 1.672 101 3 1-0 73- 2-0 72- ?, 151 1. 731, 12

10, HI 212 109 3 3 9,69- 3 106 10,566 13 c 16 3 51 9,215 123 1.3 61, 9,912 c 123 c -6 3 3 9,567 C 31 156 61 9,777 515 159 303 2,956 212 821 328 802 1, 599 78 9,557 C 3-7 7,911 121 1.60 711

9, 396 2 077 5 1,121 3 151 -,521 231 173 156 50

1. 777 15 91 95 6,-33 1 151 918

1. 112 95 130 3 7,900 156 101 1,2 96 957 33 601 3 . 17 -.52- 1.6? I, 702 c *. oo: 2- 3 U 3 8,020 1 -5

7,991 c 110 101 53 6, 166 67 207 1,0 69 11 7,9 29 21 1.69- 3 3 5.230 751 13- 70 7,5 59 1 015 35 32- 11 3,315 20- 33 2, 511

7,5 7- 20 626 3 3 6,733 81 117 7,3«5 3C 32 J 67 12 7,137 C 3 17

7,331. 90 1 21 6,711 -2 37-

7, 321 r -t 105 3 2,151 c 233 1, 115 7,233 1 77 162 160 229 1,711 .119 117 6-2 39 -80

7,210 2 237 -91 -10 236 3 1 7- 2.217 115 20- 984 c

E-4
CONMNJEO TA'TLE B-ll FC0ER4L 00LIG4T10NS FOX .USFARCH 4H0 DEVELOPMENT TO THF 10 UNIVERSITIES.

4N0 COLLEGES "FCE1VING THE LifCESI AMOUNTS, n» AGENCY, FY 1973 nOUlKS IN TM1US4N0S' instiiuuon i »»n«to RANK If AMOUNT <t„EIVi1l T 1T«L US04 4fC COM UOO OEO EPA HE

N

INT OOT OTM£9«

70 NEK .1£»ICO STATE UNIV

71 UNIV CF CONNECTICUT

72 CARNEGIE MELLON .UNIV

73 J<IV OF OREGON - EUGENE

74 UT AH STATE UNIV

75 INJIAN4 UNiV-BLOOHINCTON

76 UNIV CF T£NN KNOKVULE

77 G'. GRGI4 INST OF IEG"

76 UNIV OF CTNCINN4TI

79 UNIV CF KENTUCKY

«i) SlRJ'USE UNIV

• t SUNV ST U STONY 1ROOK

82 UNIV-HASS 4MHERST C4M?U5

63 C .IV OF ,10, )»LTIHJ>£

•d UNIV OF VERMONT

65 ijfts univ

66 virginia pjl'teci'nic inst

»7 Illinois inst of tech

66 va commonwealth jniv

69 floriea state univ

90 univ cf nek nexico

91 IJW» ST U OF SCIfc'NCElTJCM

92 LA SI UNIV OATUN ROUGE

93 RICE UNI/

94 OKLAHCMA STATE JN!V

95 INDIANA UNIV-lNJIANAPOLli

96. UNIV OF CAL IRVINE

97 WAYNE STATF UNIV

96 GcORGUCfN UNIV

99 UN IV CF OAYTUN

100 ST LOLIS UNIV

• INCLUDES «I0. MU3, ANO LA10R SOURCtl NATIONAL SCIENCE FOUN04TION (C4SEI

7,198 819 3, 763 1 4 36 297 1,714 186 13

7,005 510 176 10 396 4,359 98 61 1.395

7.0C4 1.512 1,737 1 10 821 165 2,566 74 6,679 145 <j 152 178 4, 305 3 17) 1, 729 5,599 1,336 1.6 1". 1,752 288 219 941 13 1. 836 127 55 2 6.445 220 330 2,325 221 2,765 580 4

6 .••39 2.16S 1,253 38 1.03 831 546 1,060 164

6,171. 20 176 55 2,936 137 l.l'l 193 42 J 1, 051 11 o.lt9 100 754 169 4,64f 101 314

*,16<. 2.689 25 269 -6 1,769 3') 8 12s 151 583 3 5,873 10 168 u 2, 750 1.461 159 37 1. 198 90

5,833 m 109 1.420 438 3, 533 5,791 999 ' 2>.5 26 336 51 1,536 334 197 .*, 050 17 5,757 1.24k 4, 379 31 96 5,603 690 18 1) 3 3,8'.2 '9 48 67 845 5.S-4 32! 15 2 00 3 H.614 G 1<4 302 47 9

5,479 2.0 96 44 329 34 950 188 576 1.139 123

5, "CI 137 o 225 3,983 1,086

5,372 1.9 196 5,069 15 43 5,309 1,060 25 493 126 1,331 50 161 1. 944 150 5,211 12 3 1,765 42 13 2,360 263 513 97 146

5,199 2,199 21 55 120 1,239 431 16 919 175 45 5,135 1,658 112 342 861 175 335 273 193 716 3

5, a-.'. 669 279 564 6 84 921 1, 656 27 1 4.933 1,611 15 1,276 37 743 198 1. 9 32 82

•.,879 16 4,768 95

»,865 655 15 i>0<> 102 2,408 35 1,246 4,819 c 147 (i 320 3,572 65 423 292 4,768 39 285 110 3.789 83 436 21

".,713 4,653 36 24 • 3 4,679 3 5 459 198 3,783 11 218

E,4 Return Postcard

The following official (s) has/have been assigned responsibility for coordinating the

completion and return of the NBS survey forms "ADMINISTRATION/MANAGEMENT SOFTWARE

SURVEY FOR FEDERALLY SPONSORED UNIVERSITY RESEARCH."

No. Institution

Name

Title _ Office

Name

Title

Office

Tel. No. ( ) Tel. No. ( ) area number ext. area number ext.

Signature of Recipient/Assigner

USCOMM-NBS-DC

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E-12
APPENDIX F

The return form below is a critique for the user to send to the authors. Since this type of Directory has never been attempted before it would be useful for future projects of this nature to obtain the reaction of the user to this document. Please make a copy of the form so as not to destroy

it for other readers of this copy and send to:

Mrs. Zella G. Ruthberg

Systems Architecture Section

Systems and Software Division

Room A-265, Building 225 National Bureau of Standards

Washington, D.C. 20234

Thank you.

CRITIQUE OF "SOFTWARE EXCHANGE DIRECTORY FOR UNIVERSITY RESEARCH ADMINISTRATION"

(check all that apply to your situation)

1. I have found this Directory useful to my work: / / Yes I 7 No

2. My work is of the following type:

I 7 Administrative / 7 Computer Oriented ZZ7 Both /_Z7 Other__

3. The areas I used in the Administrative Information entry were:

I 7 Reporting Unit / / Administration Parameters

4. The areas I used in the Package Summary entries were:

I 7 Description I 7 Reports Generated I 7 Other Traits / / Resources Used

/ / History of Package / / Availability I 7 Comments

5. The Indexes of most use were:

I 7 Computer Usage Profile

/Z7 INDEX A ZZ7 INDEX B.l

/ 7 INDEX B.4 CJ INDEX C

6. I am using this Directory for:

/ / General Information

I 7 INDEX B.2 EJ INDEX B.3 EJ INDEX D

I 7 Design of Systems / / Transfer of Systems

7. I would like to make the following comments about:

I 7 The Guide to the Directory 7 7 The Software Exchange Directory

/ 7 The Indexes CZJ The Survey

Comments:

Organization_

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F-l
NBS-114A (REV. 7-73)

U.S. DEPT. OF COMM. BIBLIOGRAPHIC DATA

SHEET

1. PUBLICATION OR REPORT NO. NBS TN-916

2. Gov't Accession

No.

4. TITLE AND SUBTITLE

Software Exchange Directory for

University Research Administration

3. Recipient's Accession No. April 1Q7A

5. Publication Date

6. Performing Organization Code

7. AUTHOR(S)

Zella G. Ruthberg and Gloria R. Bolotsky

8. Performing Organ. Report No.

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NATIONAL BUREAU OF STANDARDS

DEPARTMENT OF COMMERCE

WASHINGTON, D.C. 20234

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11. Contract/Grant No. RMI74-19417 A02

(formerly AG-562)

12. Sponsoring Organization Name and Complete Address (Street, City, State, ZIP)

Research Management Improvement Program

National Science Foundation

Washington, D.C. 20550

13. Type of Report & Period Covered Final 7/1/74-12/31/75

14. Sponsoring Agency Code

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16. ABSTRACT (A 200-word or less [actual summary of most significant information. If document includes a significant

bibliography or literature survey, mention it here.) The Institute for Computer Sciences and Technology (ICST) at the National Bureau of

Standards (NBS) has developed a Software Exchange Directory for the University Research

Administration under a contract with the Research Management Improvement Program (RMIP)

at the National Science Foundation (NSF). The one hundred Universities and Colleges

receiving the largest Federal funding for research and development were sent an Office

of Management and Budget (0MB) approved survey instrument developed for this purpose at

ICST. Seventy-five institutions sent responses suitable for 83 Directory entries under

Administrative Information and 315 Directory entries under Software Package Summaries.

An administrative entry contains information on the reporting unit, the basic administrative structure and parameters, computer usage, automated functional areas, and

comments. A package entry contains a functional description, software and hardware

characteristics, history, availability and comments. The administrative entries have

been indexed by funding size, size of research staff, number of Federal granting agencies, and number of contracts and grants awarded in Fiscal Year 1974. The software

packages have been indexed by function, computer used and language used. The detailed

entries and indexes should help open communication channels for this community of com- puter users and thus maximize transferability of these programs between institutions.

They also draw a comprehensive state-of-the-art picture of this area of computer use.

17. KEY WORDS (six to twelve entries; alphabetical order; capitalize only the first letter of the first key word unless a proper name; separated by semicolons) QireQtoryi equipment management software; fiscal administration

software; grant/contract software; personnel management software; proposal /award

software; research administration; software exchange; software summary; software survey;

space management software; university systems

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