Making the Connection: Sharing 

Information and Data While 

Protecting Privacy of Youth 

Tuesday, May 27, 2014

American Institutes for Research® 
Webinar Agenda

• 3:00-3:10 Welcome, Introductions, and Overview, Michelle 

Boyd, HHS ASPE

• 3:10 – 3:25 Administrative Data Sharing, Brett Brown, 

ACYF

• 3:25 – 3:35 Performance Partnership Pilots, Mary Ellen 

Wiggins, OMB 

• 3:35 – 3:40 Q&A 

• 3:40 – 4:10 Re-engaging Youth Through Innovative Dropout 

Recovery Centers

▫ Robert Sainz, Los Angeles Economic and Workforce 

Development

▫ Debra Duardo, Student Health and Human Services, 

LAUSD

▫ Apolonio Gonzales, Youth Presenter

• 4:10 – 4:30 Q&A 
Polling Question #1
In which sector do you work?

▫ Child welfare

▫ Defense

▫ Domestic Violence

▫ Education

▫ Homeless

▫ Hospital-based Care

▫ Housing

▫ Juvenile justice

▫ Labor

▫ Mental health

▫ National and Community Service

▫ National Guard

▫ Primary care health care

▫ Specialty health care

▫ Substance abuse

▫ Other
Administrative Data Sharing 

Brett Brown, Ph.D.

Office of Data Analysis, Research, and Evaluation 

(ODARE) ACYF
Reasons to Share Data

• Knowledge building (research, evaluation)

• Performance monitoring, needs assessment

• Coordinate or improve services 
Types of Data Shared 

• Identifiable individual level data/records

• De-identified individual data 

▫ At ACYF, includes all AFCARS, NCANDS, NYTD, 

and RHY data 

• Aggregate data (e.g. Tables)
Laws Protecting Confidentiality

• Privacy Act

• HIPAA (health)

• FERPA (education) 

• Others (examples)

▫ RHYA

▫ Uninterrupted Scholars Act 

• State laws 

• Regulations associated with these laws
Possible Exceptions to Confidentiality

• Statistics 

• Research 

• Law enforcement 
Legal Agreements to Facilitate Data 

Sharing 

• Active Consent

▫ Written consent of youth and/or parent 

• Data Sharing Agreements and Memoranda of 

Understanding 

▫ Between agencies

▫ With individual researchers
Federal Encouragement to Promote 

Data Sharing

• OMB 

▫ Office of Management and Budget. 2014. Guidance for Providing and Using Administrative Data for Statistical Purposes. M-14-06. 

• ACYF Informational Memo on Data Sharing

▫ http://www.acf.hhs.gov/sites/default/files/cb/im1302.pdf 

• Children’s Bureau linkage of ACFARS, NYTD, and NCANDS records

• Department of Education: Statewide Longitudinal Educational 

Systems (SLDS)

• ACF Interoperability Effort 

▫ Interoperability Toolkit 

▫ Confidentiality Toolkit (forthcoming)
Non-Federal Efforts to Promote Data 

Sharing 

• Actionable Intelligence for Social Policy (AISP)

▫ Culhane, Dennis; Fantuzzo, John; Rouse, Heather; Tam, Vicky’ 

and Lukens, Jonathan. 2010. “Connecting the Dots: The Promise 

of Integrated Data Systems for Policy Analysis and Systems 

Reform.” Intelligence for Social Policy. University of 

Pennsylvania. 

• National Neighborhood Indicators Partnership 

(Urban Institute)
Polling Question #2
Have you heard of Performance 

Partnership Pilots?

• Yes

• No
Performance Partnership Pilots for 

Disconnected Youth (P3)

Mary Ellen Wiggins

Project Management Co-Lead

Office of Management and Budget
Key Features of FY 2014 Legislative 

Authority 

• Competitive and formula grant programs funded by the 

Labor/HHS/Education Appropriations Act

• Up to 10 Performance Partnership Pilots using FY 2014 

funds

• Additional flexibility in exchange for significant 

improvements in educational, employment and other key 

outcomes 

• Agreements with States, Tribes, or local communities 
Elements of P3

• Blending funds

• Waivers

• Performance Agreements

• Limitations
Opportunities of P3

• Responds to State and community needs and strengths

• Mobilizes additional resources for Opportunity Agenda

• Supports cost-effective innovations that improve 

coordination and service delivery

• Uses data and evidence for learning and improvement

• Creates new model for outcome-based accountability
Who are Disconnected Youth? 

• Individuals between the ages of 14 and 24 who 

are low income and either homeless, in foster 

care, involved in the juvenile justice system, 

unemployed, or not enrolled in or at risk of 

dropping out of an educational institution.

• Interest in pilots that target very high-need or 

underserved populations.
Examples of Potential Pilots

• Integrated enrollment and case management organization: assess risk 

factors in order to better target appropriate services to the highest 

users of multiple systems. 

• Coordinated approach to serving youth involved in multiple systems: 

create joint performance goals, integrate services for vulnerable youth 

and their families, and align eligibility requirements that currently 

lead to service gaps.

• Reducing drug addiction and incarceration: workforce development 

agency partners with substance-abuse treatment providers and local 

business that will guarantee part-time or full-time work experiences to 

recovering addicts. 
Performance Measurement & Evaluation

Required for all pilots:

• Outcome measures and interim indicators in 

education and employment domains

• Additional measures and indicators in other 

domains (criminal justice, health, well-being) as 

appropriate 

• Reliable administrative data on individuals under 

these domains

• Cooperation in any Federal evaluation
Performance Measurement & Evaluation

Stronger candidates:

• Establish baselines and comparison groups to measure 

progress

• Demonstrate expertise to manage pilot using strong 

data analysis

Strongest candidates:

• Use strategies or interventions shown effective in 

rigorous evaluation

• Incorporate rigorous impact and process evaluation
Who can apply, and who can be partners?

• State, local and Tribal governments are eligible to 

apply 

• Willing partnerships among State, local and Tribal 

agencies and systems

• States must be partners in pilots that are financed 

with funding for a state-administered program

• Non-governmental partners may also be key players 

in designing and implementing pilots 
Polling Question #3
Are you interested in following up with 

the Performance Partnership Pilot 

program?

• Yes

• No
Re-engaging Youth Through Innovative 

Dropout Recovery Centers:

The Partnership Between LAUSD

and the City of Los Angeles 

Economic and Workforce 

Development
Dropout: A National Problem

• 1.2 million students did not 

graduate from high school in 

2011

• lost lifetime earnings for that 

class of dropouts alone total 

$154 billion1 

• 1 in 10 U.S. high schools is a 

dropout factory2

1Alliance for Excellent Education, The High Cost of High School Dropouts (2011)

2Balfanz and Legters (2004)
 

Our 

Students

15,726 

Students in the 

Class of 2012 and 2013 that 

dropped out of school

31,727 

Students missed more than 

10 days of school in the 

Fall semester of 2013-2014 

school year

13,794 

Homeless Students 

8,278 

Foster Youth 
Dropouts by Ethnicity 

Race/Ethnicity

2011-2012

Cohort

Students 

2011-2012 

Cohort 

Dropouts

2011-2012 

Cohort 

Dropouts Rate

2012-2013 

Cohort 

Students

2012-2013

Cohort 

Dropouts

2012-2013 

Cohort 

Dropouts Rate

Hispanic or 

Latino of Any 

Race 32,047 6,440 20.1 30,436 5,233 17.2

American Indian 

or Alaska Native, 

Not Hispanic

178 41 23 166 31 18.7

Asian, Not 

Hispanic 1,676 146 8.7 1,599 133 8.3

Pacific Islander, 

Not Hispanic 186 34 18.3 131 26 19.8

Filipino, Not 

Hispanic 1,123 84 7.5 1,097 88 8 

African 

American, Not 

Hispanic 4,329 1,070 24.7 3,788 789 20.8

White, Not 

Hispanic 3,088 650 21 2,735 452 16.5

Two or More 

Races, Not 

Hispanic

16 12 75 * * 0 

Not Reported 455 271 59.6 436 226 51.8
Annual Dropouts by Grade

 Grade 7 Grade 8 Grade 9 Grade 10 Grade 11 Grade 12 

2012-2013 626 416 2,726 2,908 3,059 3,862

2011-2012 499 393 2,516 3,079 2,747 4,113
City of Los Angeles 

100, 000 Youth between the ages of 16-24 

Out of school

and 

Out of work 

1 in 5
Finding a solution

• City of Los Angeles sought collaboration with 

Pupil Services Dropout Recovery Efforts 

• LA EWDD realigned Workforce Investment Funds 

to serve as a dropout recovery model

• New formula required agencies to serve 70% out 

of school youth and 30% in school youth. 

• Released RFP that included the placement of an 

LAUSD PSA Counselor at every site 
Workforce Innovation Fund 

• City was awarded $12 million to develop a 

Dropout Recovery and Career Pathways model 

▫ Los Angeles Reconnections Career Academy 

• Addition of 3 PSA Counselors

• Targets students age 16-24

• Career Pathways

▫ Health Care

▫ Green Technology 

▫ Construction 
City Partnership Program
• 13 Youth Source Centers

• Shared funding for PSA 

Services 

▫ 50% LAUSD

▫ 50% City of Los Angeles 

• 3 LARCA Sites

▫ PSA Counselors are 100% 

Funded by WIF monies 
Pupil Services and Attendance Counselor:

Education and Experience 

• Master’s Degree in Social Work, School Counseling, 

Education 

• Pupil Personnel Services Credential specializing in Child 

Welfare and Attendance 

• Registered with the Board of Behavioral Sciences as a 

Licensed Clinician or on track to become Licensed 

• Extensive experience working with high risk students

• Experts in interpreting laws and bulletins related to 

education, enrollment, attendance policies and pupil 

records
PSA Counselor Responsibilities:

Services 

• Outreach 

• Direct Services

• Educational and Psychosocial Assessments 

• Case Management 

• Training 

• Integration with LAUSD Departments
YouthSource Services

• Youth Employment Services for youth age 

16-21 

• Work Readiness Training

• Internships

• Job Placement 

• Cash for College 

• Financial assistance to complete 

educational goals

▫ G.E.D. 

▫ Adult Education Courses
Data 

2012-2013 

• 5,394 Educational Assessments by PSA 

Counselor

• 2,910 enrolled in Youth Source System

• 972 high school dropouts were returned to 

school

2013-2014 

• 4,393 Educational Assessments as of 4/30/2014
Apolonio G. 

• 

 
Polling Question #4
What is the most significant 

impediment to data sharing:

• 1) Federal laws or statutes such as FERPA, 

HIPAA, or others

• 2) Local policy

• 3) Local practice

• 4) no impediments
Q & A Session
We encourage you to provide 

feedback on today’s webinar by 

sending an email to:

FindYouthInfo@air.org