A111D5 MfibSOS . PUBUCATIONS

NIST Special Publication 881-77

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NO. 881 -77

1998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 846D

Inventory Inquiry/Advice

(LR Storage/Transfer/Decapitalization)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific

discoveries."

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competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of

measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal

Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and

applied research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and related services. The Institute does generic and precompetitive work on new and

advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.

Major technical operating units and their principal activities are listed below. For more information contact the

Publications and Program Inquiries Desk, 301-975-3058.

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• Software Diagnostics and Conformance Testing

'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-77

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 846D

Inventory Inquiry/Advice

(LR Storage/Transfer/Decapitalization)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

August 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology {NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-77

Natl. Inst. Stand. Technol. Spec. Publ. 881-77, 26 pages (Aug. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
846 Inventory Inquiry/Advice

Functional Group ID=

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory

Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide

inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or

services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3)

for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of

inventory with no obligation on the seller of goods and services to reserve that inventory.

Notes:

/. Losing Item Managers (LIMs) me this transaction set to provide the Gaining Item Manager (GIM) with

Logistics Reassignment (LR) transfer and decapitalization quantities. GIMs use this transaction set to inquire

for LR transfer decapitalization data when none was received.

2. Use a single occurrence ofthis transaction set to exchange transactions between a single LIM and a single or

multiple GIMs, or between a single GIMand a single or multiple LIMs. Use one occurrence ofthis transaction

set to transmit a single or multiple transactions.

3. Users operating under the Defense Logistics Management System (DLMS) must reference the Unit ofIssue

and Purchase Unit Conversion Table which can befound on the National Institute ofStandards and Technology

(NIST) World Wide Web site.

Heading:

Pes. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BIA Beginning Segment for Inventory M 1 Inquiry/Advice

Not Used 040 CUR Currency O 1

Not Used 050 DTM Date/Time Reference O 10

Not Used 060 REF Reference Identification 0 12

Not Used 070 PER Administrative Communications Contact 0 3

Not Used 075 MEA Measurements 0 20

LOOP ID -Nl 5

Must Use 080 Nl Name 0 1

Not Used 090 N2 Additional Name Information 0 2

Not Used 100 N3 Address Information 0 2

Not Used 110 N4 Geographic Location 0 1

Not Used 120 REF Reference Identification 0 12

Not Used 130 PER Administrative Communications Contact 0 3

LOOP ID - LM 10

Not Used 140 LM Code Source Information o 1

Not Used 150 LQ Industry Code M 100

003060F846D0 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Detail:

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Pos. No.

Seg. ID Name

Req.

Des. Max.Use

Notes and

Comments

Must Use 010 LIN Item Identification M 1

Not Used 030 PID Product/Item Description 0 200

040 MEA Measurements 0 40

Not I I<;ed 050 PKG Markififf Packaeine T_,oadin2 0 25

100 DTM Date/Time Reference 0 10

1 10 CTP Priciriff Information 0 25

120 CUR Oiirrencv 0 1

Not I Ised 130 SAC Service, Promotion, Allowance, or Charge o 25

Information 140 REF Reference Identification 0 >1

Not Used 150 PER Administrative Communications Contact 0 3

Not Used 220 SDQ Destination Quantity 0 500

Not useu Zjy) \X A XT MAIN Marks and Numbers r\\J 11

Not Used 235 UIT Unit Detail o 5

240 CS Contract Summary 0 1

Not Used 250 DD Demand Detail 0 >1

Not Used 255 G53 Maintenance Type 0 1

Not Used 256 PCT Percent Amounts 0 >1

Not Used 257 LDT Lead Time o 12

260

Must Use 270

280

290

300

310

312

314

320

330

340

350

355

LM

LQ

SLN

PID MEA

PKG

MAN

MEA

QTY

UIT

MEA

LDT

DTM

LOOP ID -LM

Code Source Information

Industry Code

O

M

LOOP ID - SLN

Subline Item Detail

Producfltem Description

Measurements

Marking, Packaging, Loading

O

O

o

o

LOOP ID -MAN

Marks and Numbers

Measurements

O

O

LOOP ID - QTY

Quantity

Unit Detail

Measurements

Lead Time

Date/Time Reference

O

O

o

O

o

Not Used 380 LS Loop Header O

1

100

1

200

40

25

1

40

1

12

25

12

10

10000

10

1000

100

99

LOOP ED - SCH 25

Not Used 360 SCH Line Item Schedule 1

Not Used 370 MEA Measurements 0 25

LOOP ID - LM >1

375 LM Code Source Information o""

" "

l'

"

Must Use 376 LQ Industry Code M 100

LOOPID-REF >1

003060F846D0 2 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Not Used 390 REF

Not Used 400 DTM

Not Used 410 Nl

Not Used 420 LM

Not Used 430 LQ

Not Used 440 LE

Must Use 450 Nl

Not Used 460 N2

Not Used 470 N3

Not Used 480 N4

Not Used 490 REF

Not Used 500 PER

Summary:

Not Used

Pos. No. 010Seg.

IE

CTT

Must Use 020 SE

Reference Identification

Date/Time Reference Name

LOOP ID - LM

Code Source Information

Industry Code

Loop Trailer

O

O

o

o

M

O

LOOP ID -Nl

Name

Additional Name Information

Address Information

Geographic Location

Reference Identification

Administrative Communications Contact

O

O

O

O

O

O

1

>1

I

nl

I

100

1

I

2

2

1

12

3

10

200

Name

Transaction Totals

Transaction Set Trailer

Req.

Pes. O

M

Max.Use

1

1

Loop

Repeat

Notes and

Comments

n2

Transaction Set Notes

1. The REF loop conveys serial number, lot number, and inventory data.

2. Number of line items (CTTOl) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

003060F846D0 3 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STO 1 ) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Must Use

Ref.

Pes.

STOl

ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

846 X12.28 Inventory Inquiry/Advice

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator ofthe transaction set, or the

oirigittatpr 's application pr

003060F846D0 4 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BIA

020

Beginning Segment for Inventory Inquiry/Advice

Heading

Mandatory

1To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

1 BIA03 identifies the number of the inquiry/advice that is transferred.

2 BIA04 identifies the date of the inquiry/advice that is transferred.

3 BIA05 identifies the time of the inquiry/advice that is transferred.

Must Use

Ref.

Pes.

BIAOl

Must Use BIA02

Must Use BIA03

Must Use

Must Use

BIA04

BIA05

Data

Element

353

755

127

373

337

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set. Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must use extreme caution to ensure that individual transactions do notprocess as

actions documents which affect accountable records.

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

TK Logistics Transfer Inquiry

An inquiry as to the current status of material transfers

between inventory managers

Use to identify an inquiryfor LR

transfer/decapitalization data.

TL Logistics Transfer Advice

A response to an inquiry for the current status of

material transfers between inventory managers

Use to identify an LR transfer/decapitalization

transaction.

Reference Identification M AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Use code "Z"for this data element to satisfy mandatory X12 syntax

requirements.

Date M DT 6/6

Date (YYMMDD)

This date is the date oftransaction set preparation and corresponds to the: Universal Time Coordinate (UTC).

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

/. Express the originating activity's time oftransaction set preparation in

UTC

003060F846D0 5 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Z Express tlmeM afour-position (HHMM)format.

Not Used BIA06 306 Action Code O ID 1/2

Code indicating type of action

003060F846D0 6 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

080

N1 Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N 1 03 is required.

2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

Must use the l/Nl/080 loop to identify the organization originating the transaction set.

Data Element Summary

Must Use

Ref.

Pes.

NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Must Use N106

Data

Element

98

93

66

67

706

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes ZN or ZP.

ZN Losing Inventory Manager

The organization losing management responsiblity for an individual item of supply

ZP Gaining Inventory Manager

The organization assuming management responsiblity

for an individual item of supply

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

PR Message From

Must use with the appropriate 1/N101/080 code to indicate the organization cited in N104 is originating

the transaction set

003060F846D0 7 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Not Used LINOl

Must Use LIN02

Must Use LIN03

Not Used LIN04

Not Used LINOS

Not Used LIN06

Not Used LIN07

Not Used LINOS

Not Used LIN09

Not Used LINIO

LIN Item Identification

010

LIN Mandatory

Detail

Mandatory

1To specify basic item identification data

1 If either LIN04 or LINOS is present, then the other is required.

2 If either LIN06 or LINO? is present, then the other is required.

3 If either LINOS or LIN09 is present, then the other is required.

4 If either LINIO or LINll is present. then the other is required.

5 If either LIN12 or LIN13 is present. then the other is required.

6 If either LINH or LIN15 is present. then the other is required.

7 If either LIN16 or LFNl? is present. then the other is required.

8 If either LIN18 or LIN19 is present. then the other is required.

9 If either LIN20 or LIN21 is present. then the other is required.

10 If either LIN22 or LIN23 is present, then the other is required.

11 If either LIN24 or LIN25 is present. then the other is required.

12 If either LIN26 or LrN27 is present, then the other is required.

13 If either LIN28 or LrN29 is present. then the other is required.

14 If either LIN30 or LIN31 is present, then the other is required.

1 LINO 1 is the line item identification

1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Must use the 2/LIN/OlO loop to identify the National Stock Number (NSN), transaction

number, and inventory information associated with logistics transfer/decapitalization

data, ... .

Data Element Summary

Data

Element

350

235

234

235

234

235

234

235

234

235

Name Attributes

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

FS National Stock Number

Product/Service ID M AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

003060F846D0 8 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Not Used LINll 234

Not Used LIN12 235

Not Used LIN13 234

Not Used LIN14 235

Not Used LIN15 234

Not Used LIN16 235

Not Used LIN17 234

Not Used LIN18 235

Not Used LIN19 234

Not Used LIN20 235

Not Used LIN21 234

Not Used LIN22 235

Not Used LIN23 234

Not Used LIN24 235

Not Used LIN25 234

Not Used LIN26 235

Not Used LIN27 234

Not Used LIN28 235

Not Used LIN29 234

Not Used LIN30 235

Not Used LIN31 234

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the fype/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

X

number used in

X

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

X ID 2/2

number used in

X AN 1/40

003060F846D0 9 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

100

LIN Mandatory

Detail

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Use multiple repetitions as needed to define other dates associated with the transaction.

Ref.

Pes.

Must Use DTMOl

Data Element Summary

Must Use DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

Data

Element Name

374

373

337

623

624

1250

1251

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

007

036

Effective

510

Use to identify the Effective Transfer Date (ETD).

Expiration

Date coverage expires

Usefor subsistence items in logistics

transfer/decapitalization report transactions to identify

the expiration date.

Date Packed

Usefor subsistence items in logistics

transfer/decapitalization report transactions to identify

the datepacked.

Date X DT 6/6

Date (YYMMDD)

Time X TM 4/8

Tune expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003060F846D0 10 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

CTP Pricing Information

110

LIN Mandatory

Detail

Optional

25

To specify pricing information

1 If either CTP04 or CTP05 is present, then the other is required.

2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

4 If CTP 1 0 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a fmal discounted price. A muhiplier of .90

would be the factor if a 10% discount is given.

2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Must use with LR transfer/decapitalization transactions. Do not use with inquiriesfor

%,R transfer/decapitalization data.

Ref.

Pes.

Not Used CTPOl

Must Use CTP02

Must Use CTP03

Not Used CTP04

Not Used CTP05

Not Used COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Data

Element

687

236

212

380

COOl

355

1018

649

355

1018

649

355

Data Element Summary

Name Attributes

Class of Trade Code O ID 2/2

Code indicatuig class of trade

Price Identifier Code X ID 3/3

Code identifying pricing specification

STA Standard Price

Indicates a standard unit price, including all surcharges

Use to cite the unit price in effectfor valuing the

jnyentoty.., . ...

Unit Price OR 1/17

Price per unit of product, service, commodity, etc. Express the unitprice in dollars and cents, including the decimal.

Quantity X R 1/15

Numeric value of quantity

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a imit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

003060F846D0 11 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

C00108

C00109

COOllO

COOlll

C00112

which a measurement has been taken

1018 Exponent

Power to which a unit is raised

Not Used C00113

C00114

C00115

CTP06

CTP07

CTP08

CTP09

CTPIO

CTPll

O R 1/15

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

648 Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

649 Multiplier X R 1/10

Value to be used as a muhiplier to obtain a new value

782 Monetary Amount O R 1/15

Monetary amount

639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

499 Condition Value O AN 1/10

Identifies rate restrictions or provisions

289 Multiple Price Quantity O NO 1/2

Quantity of units for a given price, e.g., 3 for $10.00

003060F846D0 12 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identification

140

LIN Mandatory

Detail

Optional

>1

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use up to 2 repetitions. Must use thefirst repetition to identify the controlling

transaction numberfor this transaction. Use a second repetition only when processing an LR transfer/decapitalization transaction for a nonprocurement source receipt

processed after the ETD, to identify the transaction number ofthe receipt thereby

establishing an audit trail between the receipt ofthe item and its subsequent

transfer/decapitalizatim^^

Ref.

Pes.

Must Use REFOl

Must Use REFOl

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

Data

Element

128

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name

Reference Identification Qualifier

Code qualifying the Reference Identification

Attributes

M ID 2/3

43

TN

Supporting Document Number

Supports or clarifies information and values represented

in a document

Must use to identify the transaction numberfrom the

associated receipt transaction when applicable.

Transaction Reference Number

Use to identify the controlling transaction numberfor

this transaction.

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

I 003060F846D0 13 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

CS Contract Summary

240

LIN Mandatory

Detail

Optional

1To provide information about a contract

1 If either CS04 or CS05 is present, then the other is required.

1 CS09 is the permissible overage as a percentage of the total contract line item

number (CLIN) quantity.

2 CSIO is the permissible shortage as a percentage of the total contract line item

number (CLIN) quantity.

3 CSl 1 is the permissible overage dollar value specified by the contract above which

discrepancy action is taken.

4 CSl 4 is the Unit of Measure stipulated in the contract. 5 CSl 5 is the contract line item number (CLIN) unit price specified in the contract. 6 CSl 7 conveys the Critical Application Indicator. A "Y" indicates that a Critical

Application Indicator is specified in the contract; an "N" indicates that no Critical

Application Indicator is specified in the contract. 7 CSl 8 conveys the Special Requirements Indicator. A "Y" indicates that a Special

Requirements Indicator (requiring special testing and or evaluation) is specified in the contract; an "N" indicates that no Special Requirements Indicator is specified in

the contract.

1 CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended

(or Exhibit) Line Item Number (ELIN).

2 CS07 and CSl 3 can be used to indicate two different types of special services

required.

Usefor LR transfer/decapitalization transactionsfor items receivedfrom a procurement source by the LIM after the ETD, to establish an audit trail between the

receipt and its subsequent transfer/decapitalization. The control numberfor this

transaction is identified in the 2/REF/140 segment

Must Use

Not Used

Ref.

Pes.

CSOl

CS02

CS03

CS04

Data

Element

367

327

328

128

Data Element Summary

Name Attributes

Contract Number O AN 1/30

Contract number

Use to identify the contract number ofthe associated receipt

Change Order Sequence Number O AN 1/8

Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Use to cite the call or order number, or the call or order number including

the respective call or order modification, as applicable.

Reference Identification Qualifler X ID 2/3

Code qualifying the Reference Identification

Cite the appropriate codefrom the associated receipt transaction when

applicable.

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract Use to identify the Exhibit Line Item Number (ELIN),

or the ELIN including the Subexhibit Line Item

Number (SUBELIN), as appropriate.

0,03060F846D0 14 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

CS05 127

Not Used CS06 324

Not Used CS07 560

Not Used CS08 433

Not Used CS09 954

Not Used CSIO 954

Not Used CSll 782

Not Used CS12 336

Not Used CS13 560

Not Used CS14 355

Not Used CS15 212

Not Used CS16 336

Not Used CS17 1073

Not Used CS18 1073

C7 Contract Line Item Number

Use to identify the Contract Line Item Number

(CLIN), or the CLIN including the Subcontract Line

Item Number (SUBCLIN), as appropriate.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Idenfification Qualifier

Purchase Order Number O AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Special Services Code O ID 2/10

Code identifying the special service

F.O.B. Point Code O ID 2/2

Code identifying type of F.O.B. point

Percent O R 1/10

Percentage expressed as a decimal

Percent O R 1/10

Percentage expressed as a decimal

Monetary Amount O R 1/15

Monetary amount

Terms Type Code O ID 2/2

Code identifying type of payment terms

Special Services Code O ID 2/10

Code identifying the special service

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Terms Type Code O ID 2/2

Code identifying type of payment terms

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

003060F846D0 15 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LM Code Source Information

260

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

1. Use this 2/LM/260 loop to identify information maintained in department or agency

documentation.

2. Use the 2/LM/260 loop in LR transfer/decapitalization inquiries or when reversing a

previously submitted transaction to identify the type oftransaction.

Ref.

Pes.

Must Use LMOl

Not Used LM02

Data

Element

559

822

Data Element Summary

Name

Agency Qualifier Code

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F846D0 16 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Industry Code

270

LM Optional

Detail

Mandatory

100

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Must Use

Ref.

Pes.

LQOl

Must Use LQ02

Data

Element

1270

1271

Data Element Summary

Name Attributes

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list 0 Document Identification Code

Codes that subclassify a transaction

80 Advice Code

Instructions to transaction recipients when narratives

cannot be transmitted

Use when submitting a duplicate LR

transfer/decapitalization transaction in response to an

inquiryfor LR transfer/decapitalization data.

AK Distribution Code

Code identifying activities eligible to receive additional

status Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F846D0 17 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use QTYOl

Must Use QTY02

QTY03

Must Use COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

QTY Quantity

320

QTY Optional

Detail

Optional

1To specify quantity information

tise multiple iterations ofthe 2/QTY/320 loop to stratify quantities by material

^ossification. Use only in LR transfer/decapitalization report transactions.

Data

Element

673

380

COOl

355

1018

649

355

1018

649

355

1018

649

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

To reverse all orpart of an LR transfer/decapitalization transaction, use a minus sign in front ofthe quantity being reversed.

78 Stock Transfers Out

Use to identify the quantityfor an LR transfer

transaction.

V3 Transfer Quantity

Use to identify the quantityfor an LR decapitalization

transaction.

Quantity M R 1/15

Numeric value of quantity

Express as a number with no decimals.

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use to accommodate legacy system requirements. DLMS users see the Unit

ofIssue and Purchase Unit Conversion Tablefor available codes.

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a muhiplier to obtain a new value

003060F846D0 18 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Not Used COOUO 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Not Used COOlll 1018 Exponent O R 1/15

Power to which a unit is raised

Not Used C00112 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Not Used C00114 1018 Exponent O R 1/15

Power to which a unit is raised

Not Used C00115 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

003060F846D0 19 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use LMOl

Not Used LM02

LM Code Source Information

375

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use the 2/LM/375 loop to identify coded information maintained in department or agency documentation.

Data

Element

559

822

Data Element Summary

Name

Agency Qualifier Code

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F846D0 20 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LQ Industry Code

376

LM Optional

Detail

Mandatory

100

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Must Use

Ref.

Pes.

LQOl

Must Use LQ02

Data

Element

1270

1271

Data Element Summary

Name Attributes

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list Use one ofcodes 99 or Al (but not both).

83 Supply Condition Code

Classifies material by readiness for issue and use, describes actions underway to change the status of

material, or identifies material as excess or not

serviceable

87 Subsistence Type of Pack Code

A certain level of protection from the packing or outside

shipping container for perishable and nonperishable

subsistence items

Usefor subsistence items to identify subsistence type

ofpack information.

99 Purpose Code

Codes that inform the material owner why an inventory

balance is being reserved

Al Ownership Code

Items included in the inventory records of an

organization that is not the owner of the items

Industry Code X AN 1/30

Code mdicating a code from a specific industry code list

003060F846D0 21 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl

Ref.

Pes.

Must Use NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

N106

Name

450

Nl Optional (Must Use)

Detail

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

1. Must use one iteration to identify the organization to receive the transaction.

12. Use to identify the storage location.

Data

Element

98

93

66

67

706

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes ZNor ZP.

LG

ZN

ZP

Location of Goods

Usefor LR transfer/decapitalization transactions to identify the storage location ofthe material being

logistically reassigned.

Losing Inventory Manager

The organization losing management responsiblity for an individual item of supply

Gaining Inventory Manager

The organization assuming management responsiblity

for an individual item of supply

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

TO Message To

003060F846D0 22 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Use with 2/Nl01/450 code ZNor ZP to indicate the

organization cited in N104 is receiving the

transaction.

003060F846D0 23 13 April 1998
846D - Inventory Inquiry/Advice (LR Storage/Transfer/Decapitalization)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02. 'wi

003060F846D0 24 13 April 1998


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