NAT'L INST. OF STAND & TECH R.I.C.

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PUBLICATIONS

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NO. 881-85

1998..

NIST Special Publication 881-85

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 869C

Order Status Inquiry (Cancellation)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder, CO 80303.

2 Some elements at Boulder, CO.
NIST Special Publication 881-85

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 869C

Order Status Inquiry (Cancellation)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

September 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-85

Natl. Inst. Stand. Technol. Spec. Publ. 881-85, 25 pages (Sept. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
869 Order Status Inquiry

Functional Group ID=

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Order Status Inquiry

Transaction Set (869) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to request all pertinent information relative to an entire purchase order, selected line

items on a purchase order, or selected products/services on a purchase order. Inquiry can also be made for all or a selected portion of the customer's ordered items, all or a selected portion of the customer's unshipped items, or all or a selected portion of the customer's shipped items.

Notes:

/. Organizations use this transaction set to request cancellation ofpreviously submitted requisitions, regardless

of current transaction status. Authorized organizations use this transaction to request mass or universal

cancellation ofrequisitions.

2. Use a single occurrence ofthis transaction set to exchange single or multiple transactions between a single

activity and a single or multiple supply sources.

3. Users operating under the Defense Logistics Management System (DLMS) must reference the DLMS Unit of

Issue and Purchase Unit Conversion Table and the Accounting Classification Appendix which can befound on

the National Institute ofStandards and Technology (NIST) World Wide Web site.

Heading:

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BSI Beginning Segment for Order Status Inquiry M 1

Not Used 030 NTE Note/Special Instruction O 100

Detail:

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

LOOP ID - HL >1

Must Use 010 HL Hierarchical Level M 1

Not Used 020 PRF Purchase Order Reference O 1

030 DTM Date/Time Reference O 10

040 REF Reference Identification 0 >1

050 LIN Item Identification 0 >1

Not Used 060 PID Product/Item Description 0 1000

Not Used 070 MEA Measurements 0 40

080 QTY Quantity 0 1

090 AT Financial Accounting 0 >1

100 GF Furnished Goods and Services 0 1 LOOP ID - Nl >1

110 Nl Name 0

Not Used 120 N2 Additional Name Information 0 2

Not Used 130 N3 Address Information 0 2

003060F869C0 30 June 1998
869C - Order Status Inquiry (Cancellation)

Not Used

Not Used

Not Used

Must Use

140

150

160

170

180

N4

REF

PER

LM

LQ

Geographic Location

Reference Identification

Administrative Communications Contact

LOOP ID - LM

Code Source Information

Industry Code

O

O

O

O

M

1

12

3

1

>1

>1

Summary:

Pos. Seg. No. ID

Not Used 010 CTT

Must Use 020 SE

Name

Transaction Totals

Transaction Set Trailer

Req.

Pes. O

M

Max.Use

1

1

Loop

Repeat

Notes and

Comments

nl

Transaction Set Notes

1. CTT01 is the number of HL segments.

003060F869C0 2 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (ST01) is used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Must Use

Ref.

Pes.

ST01

ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

869 X12. 1 1 Order Status Inquiry

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator ofthe transaction set, or the

originator's application program.

003060F869C0 3 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BSI

020

Beginning Segment for Order Status Inquiry

Heading

Mandatory

1To indicate the beginning of an order status inquiry and provide the type of customer

status inquiry

1 BSI01 is a status inquiry reference number.

2 BSI02 is date of the inquiry.

3 BSI06 is time of the inquiry.

Must Use

Ref.

Pes.

BSI01

Must Use

Must Use

BSI02

BSI03

Not Used

Not Used

Must Use

BSI04

BSI05

BSI06

Must Use BSI07

Data

Element

127

Data Element Summary

373

847

848

849

337

353

Name Attributes

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Use Code "Z" for this data element to satisfy mandatory XI2 syntax

requirements.

Date M DT 6/6

Date (YYMMDD)

This date corresponds to the Universal Time Coordinate (UTC).

Order/Item Code M ID 1/2

Code identifying a group of orders and items

PP Selected Orders - Selected Items

Use to indicate that the transaction set contains

transactions that apply to requisitionsfor material no

longer needed.

Product/Date Code O ID 1/2

Code indicating whether the inquiry is based on products and/or date

parameters

Location Code O ID 1/2

Code indicating the selection of a supplier's and/or buyer's locations or group

of locations

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

/. Express the originating activity's time oftransaction setpreparation in

UTC.

2. Express time in afour-position (HHMM)format.

Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set 00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set. Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must use extreme caution to ensure that individual transactions do notprocess as

003060F869C0 4 30 June 1998
869C - Order Status Inquiry (Cancellation)

action documents which affect accountable records.

Must Use BSI08 640 Transaction Type Code O ID 2/2

Code specifying the type of transaction

AC Requisition Cancellation

A termination of a request for equipment or material

Use to identify requestsfor cancellation ofpreviously

submitted requisitions.

O ID 1/2

Code indicating type of action

/. Use only when the transaction set contains a requestfor mass or universal

cancellation ofrequisitions. When used, the transaction set identifies

requisitions associated with an organization (identified in 2/N1/110).

BSI09 306 Action Code

2. The range ofrequisitions may be qualified through the identification ofa

specialproject (identified in the 2/LM/l 70 loop) and/or a range ofrequisition

transaction dates (identified in 2/DTM/030).

AW Mass Cancellation

Universal cancellation of all requisitions initiated by an

organization or in support of a special project in response to base closure, unit deactivization, or termination of a special project

Use when requisitions with special requirements code

E are not to be cancelled.

Cancelled

Usefor universal cancellation when all applicable

requisitions must be cancelled

003060F869C0 5 30 June 1998
869C - Order Status Inquiry (Cancellation)

HL Hierarchical Level

010

Mandatory

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

HL01

HL02

Must Use HL03

HL

Detail

Mandatory

1To identify dependencies among and the content of hierarchically related groups of data

segments

The HL segment is used to identify levels of detail information using a hierarchical

structure, such as relating line-item data to shipment data, and packaging data to lineitem data.

HL01 shall contain a unique alphanumeric number for each occurrence of the HL

segment in the transaction set. For example, HL01 could be used to indicate the

number of occurrences of the HL segment, in which case the value of HL01 would

be " 1 " for the initial HL segment and would be incremented by one in each

subsequent HL segment within the transaction.

HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

HL03 indicates the context of the series of segments following the current HL

segment up to the next occurrence of an HL segment in the transaction. For example,

HL03 is used to indicate that subsequent segments in the HL loop form a logical

grouping of data referring to shipment, order, or item-level information.

HL04 indicates whether or not there are subordinate (or child) HL segments related

to the current HL segment.

1. The transaction set hierarchical data structure is organization informationfollowed

by transaction specific information.

2. For universal or mass cancellations use ONLYa single 2/HL/010 address loop.

3. For individual cancellations use a 2/HL/010 address loopfollowed by one or more

transaction loops.

Data Element Summary

Data

Element

628

Name Attributes

734

735

Hierarchical ID Number M AN 1/12

A unique number assigned by the sender to identify a particular data segment

in a hierarchical structure In thefirst 2/HL/010 loop iteration, cite 1. In each subsequent loop

iteration, increase incrementally by 1. Hierarchical Parent ID Number O AN 1/12

Identification number of the next higher hierarchical data segment that the data

segment being described is subordinate to Must use in every 2/HL/010 transaction loop iteration to identify the address

loop with which the current loop is associated. Data element content is the

sequential number assigned to the 2/HL/010 organization loop iteration and

serves as the cross-reference between transaction set level organization data

and associated transactions.

Hierarchical Level Code M ID 1/2

Code defining the characteristic of a level in a hierarchical structure V Address Information

The HL loop will identify entities associated with the

shipment notice transaction

Use in every 2/HL/010 address loop iteration.

W Transaction Reference Number

003060F869C0 6 30 June 1998
869C - Order Status Inquiry (Cancellation)

The HL loop will identify shipment notice information

for each reported transaction reference number

Use in every 2/HL/010 transaction loop iteration.

Not Used HL04 736 Hierarchical Child Code O ID 1/1

Code indicating if there are hierarchical child data segments subordinate to the

level being described

003060F869C0 7 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

030

HL Mandatory

Detail

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

1. Must use multiple repetitions in the 2/HL/010 universal or mass cancellation

address loop to identify dates associated with the transaction.

2. Must use once in individual cancellation 2/HL/010 transaction loops to identify the

transaction date.

Data Element Summary

Ref.

Pes.

Must Use DTM01

Must Use

Not Used

DTM02

DTM03

Not Used DTM04

Not Used

Not Used

DTM05

DTM06

DTM07

Data

Element

374

373

337

623

624

1250

1251

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Use codes 196 and 197 onlyfor mass or universal cancellation requests to

identify a range ofrequisition transaction datesfor which mass or universal

cancellation applies.

007

097

196

197

Effective

Use to identify the effective date ofthe mass

cancellation.

Transaction Creation

Must use in universal or mass cancellation loops and

individual cancellation transaction loops to indicate

the date oftransaction preparation.

Start Use to indicate the range start date, inclusive.

End

Use to indicate the range end date, inclusive.

Date X DT 6/6

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003060F869C0 8 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identification

040

HL Mandatory

Detail

Optional

>1

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use multiple repetitions in 2/HL/010 transaction loops to identify the transaction

reference number and ancillary information related to the requisition.

Ref.

Pes.

Must Use REF01

Must Use REF02

Not Used REF03

REF04

Must Use C04001

Data Element Summary

Data

Element Name Attributes

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

When citing a contract number (code CT), use codes 83, C7, and OQ, as needed, tofurther identify the applicable number.

CT Contract Number

Use to identify the contract number, when available.

When using, do not use code W4.

TN Transaction Reference Number

Must use to identify the transaction number ofthe

requisition to be cancelled.

W4 Procurement Request Number

Identifies a transaction resulting in a contract established to provide material

Use to identify the procurement request numberfor

procurement source transactions when there is no

contract award and no contract number assignment.

When using, do not use code CT.

Ill Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Use one ofcodes 83 or C7.

83

C7

003060F869C0

Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract Use with REF01 code CT, the contract number, to

identify the Exhibit Line Item Number (ELIN), or the

ELIN including the Sub Exhibit Line Item Number

(SUBELIN), as appropriate.

Contract Line Item Number

Use with the REF01 code CT, the contract number, to

identify the Contract Line Item Number (CLIN), the

CLIN including the Sub Contract Line Item Number

9 30 June 1998
869C - Order Status Inquiry (Cancellation)

Must Use C04002

C04003

C04004

Not Used C04005

Not Used C04006

(SUBCLIN), or the Agreement Line Item Number

OQ Order Number

Qualifies a code that identifies the authorizing

documentation for a household goods

Use to identify the call number or order number, if

applicable.

W8 Suffix

Differentiates between partial actions taken on the

original transaction

Use with REF01 code TN to identify a transaction

number suffix when the original requisition has been

split

127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

For valid codes, refer to REF04/C0400L

111 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F869C0 10 30 June 1998
869C - Order Status Inquiry (Cancellation)

LIN Item Identification

050

HL Mandatory

Detail

Optional

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Not Used

Must Use

Ref.

Pes.

LIN01

LIN02

>1

To specify basic item identification data

11 It either T TATA /I orT FKTAC L1JNU3 is present, then the other is required.

2 It eitner L1N06 or LIN07 is present, then the other is required.

-ij ii eitner I TXTftfi LlINUo or is present, then tne other is required.

4 If either LIN10 or LIN11 is present, then the other is required.

5 If either LIN12 or LIN13 is present, then the other is required.

6 If either LIN14 or LIN15 is present, then the other is required.

7 If either LIN16 or LIN17 is present, then the other is required.

8 If either LIN18 or LIN19 is present, then the other is required.

9 If either LIN20 or LIN21 is present, then the other is required.

10 If either LIN22 or LIN23 is present, then the other is required.

11 If either LIN24 or LIN25 is present, then the other is required.

12 If either LIN26 or LIN27 is present, then the other is required.

13 If either LIN28 or LIN29 is present, then the other is required.

14 If either LIN30 or LIN31 is present, then the other is required.

1 LIN01 is the line item identification

1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Use in 2/HL/010 transaction loops to identify the material Do not use in the 2/HL/010

address loop.

Data Element Summary

Data

Element

350

235

Name Attributes

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Use only one ofcodes Al, A2, A4, FB, FS, MG, or YP to identify the

material shipped. Must use the National Stock Number (NSN) when known,

except, when appropriate, for brand name subsistence items identified by a

Subsistence Identification Number.

Al

A2

A4

FB

FS

FT

Plant Equipment Number

Item identifier is a plant equipment number

Use to identify plant equipment

Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Use to identify ammunition items.

Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

Use to identify subsistence items.

Form Number

Use to identify theform stock number.

National Stock Number

Federal Supply Classification

Use to identify the FSC ofthe nonstandard material

when a part number is not available and material

003060F869C0 11 30 June 1998
869C - Order Status Inquiry (Cancellation)

MG

reported was identified by description (e.g., non NSN

lumber products).

Manufacturer's Part Number

Must Use

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

LIN03

LIN04

LIN05

LIN06

LIN07

LIN08

LIN09

LIN10

LIN11

LIN12

LIN13

LIN14

LIN15

LIN16

LIN17

LIN18

Not Used LIN19

Use to identify nonstandard material

YP Publication Number

Use to identify the publication stock number.

234 Product/Service ID M AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Use only one ofcodes CN or ZB to fully identify the material

CN Commodity Name

Use with LIN02 code FTto identify the material name

or description.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor authorized to do business with the U.S. government

Use with LIN02 code MG to uniquely identify a

manufacturer's part number.

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ED X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

003060F869C0 12 30 June 1998
869C - Order Status Inquiry (Cancellation)

Identifying number for a product or service

Not Used LIN20 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used LIN21 234 Product/Service ID X AN 1/40

Identifying number for a product or service

Not Used LIN22 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used LIN23 234 Product/Service ID X AN 1/40

Identifying number for a product or service

Not Used LIN24 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Not Used LIN25 234 Product/Service ID X AN 1/40

Identifying number for a product or service

Not Used LIN26 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used LIN27 234 Product/Service ID X AN 1/40

Identifying number for a product or service

Not Used LIN28 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used LIN29 234 Product/Service ID X AN 1/40

Identifying number for a product or service

Not Used LIN30 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used LIN31 234 Product/Service ID X AN 1/40

Identifying number for a product or service

003060F869C0 13 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use QTY01

Must Use QTY02

Must Use C00101

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

C00102

C00103

C00104

C00105

C00106

C00107

C00108

C00109

C00110

C00111

C00112

QTY Quantity

080

HL Mandatory

Detail

Optional

1To specify quantity information

Use in 2/HL/010 transaction loops to identify the quantity to be canceled if less than

the quantity remaining.

Data

Element

673

380

QTY03 C001

355

1018

649

355

1018

649

355

1018

649

355

1018

649

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

QC Quantity Disapproved

Use to identify the quantity to be canceled.

Quantity M R 1/15

Numeric value of quantity

Express as whole number with no decimals.

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use to identify the unit ofissuefor material requisitioned. DLMS users see

the Unit ofIssue and Purchase Unit Conversion Tablefor available codes.

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

003060F869C0 14 30 June 1998
869C - Order Status Inquiry (Cancellation)

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Not Used C00114 1018 Exponent O R 1/15

Power to which a unit is raised

Not Used C00115 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

003060F869C0 15 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

AT Financial Accounting

090

HL Mandatory

Detail

Optional

>1

To transmit financial accounting data

1 If AT10 is present, then AT01 is required.

1 AT09 identifies unique local activity financial accounting information.

/. Use multiple repetitions to identify thefundpurpose code, appropriations, and/or

fund codefor goods, services, and related adjustments.

2. DLMS users see the Accounting Classification Appendixfor specific data entriesfor

AT02, AT07 andAT09.

Data Element Summary

Must Use

Ref.

Pes.

AT01

AT02

AT03

Not Used

Not Used

Not Used

AT04

AT05

AT06

AT07

Not Used

Must Use

AT08

AT09

AT10

Data

Element

1271

1282

1283

1284

1285

1286

1287

1288

352

1270

Name Attributes

Industry Code X AN 1/30

Code indicating a code from a specific industry code list Use any code except "CR" or "DR".

Treasury Symbol Number O AN 7/21

Number identifying a department, fiscal year, treasury account number, and

appropriation limit for a standard accounting classification coding structure Use to identify the basic appropriation number.

Budget Activity Number O AN 1/16

Number identifying an administrative subdivision of funds against which a

transaction is to be charged for a standard accounting classification coding

structure Use to identify thefund code.

Object Class Number O AN 3/12

Number identifying the nature of the goods or services acquired and a specific

office or organization using resources for a standard accounting classification

coding structure Reimbursable Source Number O AN 1/3

Number identifying the source of an appropriation or fund reimbursement for a

standard accounting classification coding structure Transaction Reference Number O AN 4/20

Number identifying an original request for goods and services to the matching

financial transaction for a standard accounting classification coding structure Accountable Station Number O AN 3/8

Number identifying an office responsible for entering a financial transaction

into the applicable accounting system for a standard accounting classification

coding structure Use A T07 to identify the Authorized Accounting Activity (AAA)/Accounting

Disbursing Station Number (ADSN)ZFiscal Station Number (FSN).

Paying Station Number O AN 8/14

Number identifying an office responsible for making a payment or collection

and the corresponding voucher number under which the action was taken for a

standard accounting classification coding structure Description O AN 1/80

A free-form description to clarify the related data elements and their content

Cite supplemental accounting classification data.

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

003060F869C0 16 30 June 1998
869C - Order Status Inquiry (Cancellation)

FP Fund Purpose

003060F869C0 17 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

GF Furnished Goods and Services

100

HL Mandatory

Detail

Optional

1To specify information related to furnished material, equipment, property, information,

and services

1 If either GF01 or GF02 is present, then the other is required.

2 If either GF05 or GF06 is present, then the other is required.

3 If either GF08 or GF09 is present, then the other is required.

1 GF04 is the value of government-furnished property.

/. Use in 2/HL/010 transaction loopsfor Government Furnished Material (GFM)-

related transactions.

2. Use either the Manufacturing Directive Number (MDN) or contract number (but not

both) to identify the procurement sourcefrom which the commercial contractor is authorized to requisition materialfrom DoD inventories.

Not Used

Not Used

Not Used

Not Used

Not Used

Ref.

Pes.

GF01

GF02

GF03

GF04

GF05

GF06

GF07

GF08

GF09

Data

Element

128

127

367

782

128

127

328

128

127

Data Element Summary

Name Attributes

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

W3 Manufacturing Directive Number

Identifies the Management Control Activity and

contract associated with government furnished material

transactions

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Contract Number O AN 1/30

Contract number

Monetary Amount O R 1/15

Monetary amount

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Use to identify the call or order number when using GF03.

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

003060F869C0 18 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

110

Nl Optional

Detail

Optional

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N 1 03 is required.

2 If either N 1 03 or N 1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

N1 05 and N1 06 further define the type of entity in N 1 0 1

Must use this 2/N1/110 loop in the 2/HL/010 address loop to identify the

2

1.organization originating the transaction set.

2. For universal or mass cancellations also use this 2/N1/110 loop in the 2/HL/010

address loop to identify the organization to receive the transaction set (MCA for GFM

requisitions or the supply sourcefor Non-GFM requisitions) and, as needed, other

organizations associated with the transaction set.

3. For individual cancellations use this 2/N1/110 loop in 2/HL/010 transaction loops to identify the organization to receive the transaction (MCA for GFMrequisitions or

supply sourcefor Non-GFM requisitions) and, as needed, other organizations

associated with the transaction.

Data Element Summary

Must Use

Ref.

Pes.

N101

Data

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes AN or OB.

AN

CN

OB

Zl

Z4

Authorized From

A geographic location designated as an authorized pickup or origin point for a shipment

Use in mass or universal cancellation requests to

identify the organization authorized to request the

mass or universal cancellation.

Consignee

Supply sources or authorized activities usefor

individual cancellation requests when requisitionsfor

material under contractfor direct vendor delivery

cannot be canceled. Use to identify the organization

to which material should be diverted.

Ordered By

Use to identify the requisitioning activity.

Party to Receive Status

An organization that will receive information about a

transaction

Use multiple iterations ofthe 2/N1/110 loop as needed

to identify all status recipients when differentfrom

Service/Agency prescribed status recipients.

Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Use to identify the source ofsupply that is in receipt of

003060F869C0 19 30 June 1998
869C - Order Status Inquiry (Cancellation)

the requisitions desired to be cancelled.

Z5 Management Control Activity

Department of Defense organization that oversees

contractor requests for government-owned material to be supplied for use in support of government contracts Usefor all GFMtransactions.

ZG Present Address

When requesting cancellation by DoDAAC, use in mass or universal cancellation requests to identify the

organization.

ZS Monitoring Party

Party to oversee and track the status of a requirement

Use to identify the International Logistics Control

Office (ILCO).

Not Used N102 93 Name X AN 1/35

Free-form name

Must Use N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to indicate the Security Assistance (SA) structured

address data. Interpretation ofthis data may require

additional code cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Must Use N104 67 Identification Code X AN 2/20

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

FR

TO

Message From

Use with the appropriate 2/N101/110 code to indicate

the organization cited in N104 is originating the

transaction set

Message To

Use with the appropriate 2/NI0I/110 code to indicate

that the organization cited in NI04 is receiving the

transaction.

003060F869C0 20 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LM Code Source Information

170

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use the 2/LM/270 loop to identify coded information maintained in department or agency documentation.

Data Element Summary

Must Use

Not Used

Ref.

Pes.

LM01

LM02

Data

Element Name

559 Agency Qualifier Code

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

822 Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F869C0 21 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LQ01

Industry Code

180

LM Optional

Detail

Mandatory

>1

Code to transmit standard industry codes

1 If LQ01 is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Data

Element

1270

Must Use LQ02 1271

Data Element Summary

Name Attributes

Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

0 Document Identification Code

Codes that subclassify a transaction

Use in 2/HL/010 address loops in mass or universal

cancellations. Use in 2/HL/010 transaction loops in

individual cancellations.

78 Project Code

Codes that relate a transaction to special programs,

exercises, projects, operations, or other purposes

Use in mass or universal cancellation requests to identify the project code(s) for which mass or

universal cancellation applies.

79 Priority Designator Code

The priority of a transaction

80 Advice Code

Instructions to transaction recipients when narratives

cannot be transmitted

AK Distribution Code

Code identifying activities eligible to receive additional

status DE Signal Code

DF Media and Status Code

Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F869C0 22 30 June 1998
869C - Order Status Inquiry (Cancellation)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Must Use

Must Use

Ref.

Pes.

SE01

SE02

Data

Element

96

329

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

003060F869C0 23 30 June 1998



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Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

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collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended, Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 11, 1973) and Part 6 of

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published subsequently in more comprehensive form.
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