NIST

PUBUCATIONS

NIST Special PubUcation 881-42

1

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0.881-42

NIST

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 860

Purchase Order Change Request - Buyer Initiated (Revision 1)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

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'At Boulder. CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-42

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 860

Purchase Order Change Request - Buyer Initiated (Revision 1)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

January 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-42

Natl. Inst. Stand. Technol. Spec. Publ. 881-42, 199 pages (Jan. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
860 Purchase Order Change Request - Buyer Initiated

Functional Group ID=PC

Introduction:

This Draft Standard for Trial Use contains the format and estabUshes the data contents of the Purchase Order

Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange

(EDI) environment. The transaction set can be used to provide the information required for the customary and

established business and industry practice relative to a purchase order change. This transaction can be used: ( 1 ) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

Heading:

Must Use

Pos. No. 010Seg. ID

ST Name

Transaction Set Header

Req.

Pes. MMax.Use

I

Loop Notes and

Repeat Comments

Must Use 020 BCH Beginning Segment for Purchase Order Change M 1 Not Used 030 NTE Note/Sjjecial Instruction F 100 040 CUR Currency 0 1 050 REF Reference Numbers 0 >1

Not Used 060 PER Administrative Communications Contact 0 3 Not Used 070 TAX Tax Reference 0 >1

080 FOB F.O.B. Related Instructions o >1 Not Used 090 CTP Pricing Information 0 >1

Not Used 095 PAM Period Amount o 10

110 CSH Header Sale Condition 0 5 LOOP ID - SAC 25

Not Used

120

125

SAC

CUR

Service, Promotion, Allowance, or Charge

Information Currency

0

0

1

I

130 ITD Terms of Sale/Deferred Terms of Sale o 5

140 DIS Discount Detail 0 20

Not Used 145 INC Installment Information 0 1

150 DTM Date/Time Reference o 10

160 LDT Lead Time 0 12 Not Used 180 LIN Item Identification o 5 nl Not Used 185 SI Service Characteristic Identification o 2

190 PID Product/Item Description 0 200

200 MEA Measurements o 40

210 PWK Paperwork o 25

220 PKG Marking, Packaging, Loading 0 200 Not Used 230 TDl Carrier Details (Quantity and Weight) 0 2

Not Used

240

250

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12 260

270

TD4

MAN

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marks and Numbers

0

o

5

10 274 G53 Maintenance Type 0 >1

275 TXI Tax Information o >1

003050F860 1 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Not Used

Not Used

Not Used

Not Used

Must Use

Not Used

Detail:

277

278 279

280

290

300

310 320

330

335 340

350

360

370 380

390 400

410

420

430

440

450

460

470

480

490

500

510 520

530

540

550

560

570 580

590

Pos. No.

AMT

AT

REF

N9

MSG

NlN2

N3

N4

NX2

REF PER FOB

TDl TD5

TD3

TD4

PKG

LM

LQ

SPl REF DTM

MSG

NlN2

N3

N4

REF

G61 MSG

CBl REF DTM

LDT

MSG

Seg. ID

LOOP ID - AMT

Monetary Amount

Financial Accounting

>1 O

O

Reference Numbers 0 >1 L0OPID-N9 1000

Reference Number 0 1 Message Text 0 1000 LOOP ID -Nl 200 Name 0 I

Additional Name Information 0 2

Address Information 0 2

Geographic Location 0 >1

Real Estate Property ID Component o 3

Reference Numbers 0 12

Administrative Communications Contact 0 >1

F O B. Related Instructions 0 1

Carrier Details (Quantity and Weight) o 2

Carrier Details (Routing Sequence/Transit o 12 Time)

Carrier Details (Equipment) 0 12

Carrier Details (Special Handling, or 0 5 Hazardous Materials, or Both) Marking, Packaging, Loading 0 200 LOOP ID -LM >1 Code Source Infonnation 0 1

Industry Code M >1

LOOP ID - SPI >1

Specification identifier 0 1

Reference Numbers o 5

Date/Time Reference o 5 Message Text 0 50 LOOP ID - Nl 20 Name 0 I

Additional Name Information 0 2

Address Information 0 2

Geographic Location o 1

Reference Numbers 0 20

Contact o 1 Message Text o 50 LOOP ID -CBl >1

Contract and Cost Accounting Standards Data 0 1

Reference Numbers 0 20

Date/Time Reference o 5 Lead Time 0 1 Message Text 0 50

Name

Req.

Des. Max.Use Loop Notes andRepeat Comments

003050F860 1 2 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated LOOP ID -POC >1

010 POC Line Item Change 0 1 Not Used 018 SI Service Characteristic Identification 0 5 Not Used 020 CUR Currency 0 I 025 CNl Contract Information O 1 030 P03 Additional Item Detail 0 25

040 CTP Pricing Information 0 >1 Not Used 041 PAM Period Amount O 10 049 MEA Measurements 0 40 LOOP ID - PID 1000 050 PID Producty'ltem Description 0 1 Not Used 060 MEA Measurements o 10

070 PWK Paperwork 0 25 080 PKG Marking, Packaging, Loading 0 200

090 P04 Item Physical Details 0 >1

100 REE Reference Numbers 0 >1

110 PER Administrative Communications Contact 0 3 LOOP ID - SAC 25

Not Used

130

135

SAC

CUR

Service, Promotion, Allowance, or Charge

Information Currency

o

0

1

1

140 ITS Conditions of Sale 0 I

150 ITD Terms of Sale/Deferred Terms of Sale 0 2

160 DIS Discount Detail 0 20 Not Used 165 INC Installment Information 0 1 Not Used 170 TAX Tax Reference 0 >1

180 FOB F O B. Related Instructions 0 >1

190 SDQ Destination Quantity 0 500

ZltU U 1 M Date/Time Reference r\yj 1 c\ lU Not Used 230 TDl Carrier Details (Quantity and Weight) 0 I

iNot useu

240 TD5

1 Ui

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

yj

12

1 0

260

270

TD4

MAN

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marks and Numbers

u

0

c

3

10 Not Used 285 TC2 Commodity 0 2 290 TXl Tax Information 0 >1

291 SPI Specification Identifier 0 >1

292 MSG Message Text o >1 LOOPID-SCH 200

295 SLH Line Item Schedule (J

11 Not Used 300 TDl Carrier Details (Quantity and Weight) 0 2

Not Used

Not Used

305

310

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12 Not Used 315 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) 0 5

LOOP ID - N9 1000 320 N9 Reference Number 0 1 330 MSG Message Text 0 1000

331 LS Loop Header o 1

003050F860_1 3 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated LOOP ID -LDT >1

332 LDT Lead Time 0 1

333 QTY Quantity 0 >1

334 MSG Message Text 0 1

335 REF n» XT 1 Reference Numbers 0 3 LOOP ID -LM >1

336 LM Code Source Information 0 1 Must Use 337 LQ Industry Code M >1

338 LE Loop Trailer o 1 PDOPID-Nl 200

340 Nl Name 0 1 350 N2 Additional Name Information o 2

360 N3 Address Information 0 2

370 N4 Geographic Location 0 1

Not Used 375 NX2 Real Estate Property ID Component 0 3

380 REF Reference Numbers 0 12 390 PER Administrative Communications Contact 0 3 Not Used 400 FOB F O B. Related Instructions 0 1 4Uj H Line Item Schedule r\u zUU

Not Used 410 TDl Carrier Details (Quantity and Weight) o 2

Not Used

420

430

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12

450

1 UH

PKG

C airier Details (Special riandling, or Hazardous Matenals, or Both) Marking, Packaging, Loading 0

<D

200 LOOP ID - LDT >I

451 LDT Lead Time 0 1

452 MAN Marks and Numbers 0 10

453 QTY Quantity 0 5 454 MSG Message lext 0 1

455 REF Reference Numbers o 3 LOOP ID - SLN 1000 Not Used 460 SLN Subline Item Detail 0 1 Not Used 470 SI Service Characteristic Identification 0 5 Not Used 480 PID Product/Item Description 0 1000 Not Used 490 P03 Additional Item Detail 0 104 Not Used 495 TC2 Commodity 0 2 LOOP ID - SAC 10 Not Used

Not Used

500

505

SAC

CUR

Service, Promotion, Allowance, or Charge

Information CuiTency

0

0

1

1

Not Used 510 DTM Date/Time Reference o 10 Not Used 512 CTP Pricing Information 0 25 Not Used 513 PAM Period Amount 0 10 Not Used 514 P04 Item Physical Details 0 1

IN 01 usea ^ 1 7 Jit T1 AA VA Tax Reterence i LOOP ID-Nl 10 Not Used 520 Nl Name o 1 Not Used 530 N2 Additional Name Information 0 2

003050F860 1 4 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Address Information O

Geographic Location O

Real Estate Property ID Component O

Reference Numbers O

Administrative Communications Contact O

N3

Not Used 550 N4

Not Used 560 NX2

Not Used 570 REF

Not Used 580 PER

590 AMT

600 REF

610 LM

Must Use 620 LQ

Summary:

Pos. Seg. No. ID

Must Use 010 CTT

020 AMT

Must Use 030 SE

Code Source Information

Industry Code

Name

Transaction Totals Monetary Amount

Transaction Set Trailer

O

M

Req.

Pes. M

O

M

2

1

3

12

3

>1

LOOP ID - AMT >1

Monetary Amount O I

Reference Numbers 0 I LOOP ID - LM >1

Max.Use

1

5

1

Loop

Repeat

Notes and Comments

n2

n3

Transaction Set Notes

1. If segment LIN is used, do not use LINOl.

2. Number of line items (CTTOl ) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

3. When AMT is used, then one occurrence of AMTOl will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

003050F860 I 5 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl ) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Ref. Pes. Must Use STOl

Must Use ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 860 X 1 2 . 1 5 Purchase Order Change Request - Buyer

Initiated Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

003050F860 1 6 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

BCH Beginning Segment for Purchase Order Change

020

Heading

Mandatory

1To indicate the beginning of the Purchase Order Change Transaction Set and transmit

identifying numbers and dates

1 BCH06 is the date assigned by the purchaser to purchase order. 2 BCH09 is the seller's order number.

3 BCH10 is the date assigned by the sender to the acknowledgment.

4 BCH 1 1 is the date of the purchase order change request.

Ref. Pes. Must Use BCHOlData

Element

353

Must Use BCH02

Must Use BCH03

BCH04

BCH05

Must Use BCH06

BCH07

Not Used BCH08

BCH09

BCHIO

BCHll

92

324

328

327

373

326

367

127

373

373

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original 01 Cancellation

07 Duplicate

14 Advance Notification 22 Information Copy

24 Draft Purchase Order Type Code M ID 2/2

Code specifying the type of Purchase Order

CC Change to Contract SW Stop Work

ZZ Mutually Defmed

Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction Change Order Sequence Number O AN 1/8

Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set Date M DT 6/6 Date (YYMMDD)

Request Reference Number O AN 1/45

Reference number or RPQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Contract Number O AN 1/30 Contract number

Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Date O DT 6/6 Date (YYMMDD)

Date O DT6/6

003050F860 1 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Date (YYMMDD)

BCH12 1166

BCH13 786

BCH14 587

BCH15 640

Contract Type Code O ID 2/2

Code identifying a contract type

CA Cost Plus Incentive Fee (With Performance Incentives)

CB Cost Plus Incentive Fee (Without Performance

Incentives)

CH Cost Sharing

CS Cost CW Cost Plus Award Fee CX ' Cost Plus Fixed Fee FB Fixed Price Incentive Firm Target (With Performance

Incentive)

FC Fixed Price Incentive Firm Target (Without

Performance Incentive)

FD Fixed Price Redetermination

FF Fixed Price Incentive Successive Target (With

Performance Incentive)

FG Fixed Price Incentive Successive Target (Without

Performance Incentive)

FH Fixed Price Award Fee FJ Fixed Price Level of Effort FK No Cost FR Firm Fixed Price

FX Fixed Price with Economic Price Adjustment

LH Labor Hours

TM Time and Materials

ZZ Mutually Defined

Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

92 Government Confidential

93 Government Secret 94 Government Top Secret Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment

AC Acknowledge - With Detail and Change

AD Acknowledge - With Detail, No Change

AE Acknowledge - With Exception Detail Only

AK Acknowledge - No Detail or Change

AT Accepted

NA No Acknowledgment Needed

Transaction Type Code O ID 2/2

Code specifying the type of transaction BO

DG

KB

KC

KD

Procurement Cancellation

An order from an inventory control point to a procurement activity requesting that all or a portion of a procurement action be cancelled Response

A reply to an inquiry

Termination for Default

Definitization of Contract

Definitization of Order

0O3050F860 1 8 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Kh Exercise or Option

KF Intent to Exercise Option

KG Administrative Change

KH Change Order

KI Supplemental Agreement

KJ Amended Shipping Instructions KK Provisioned Item KM Additions to General Provisions

KN Request for Price Quote

KT Termination for Convenience

ZZ Mutually Defmed

BCH16 1232 Purchase Category O ID 2/2

Code identifying the broad category of products or services being acquired

AE Architect and Engineering

CN Construction

DR Demolish, Dismantle or Replace

ER Equipment Rental

IR Inspect and Repair as Necessary

MD Modification

OV Overhaul

RD Research and Development

RE Repair

SB Shipbuilding

SP Supplies

SU Subsistence

SV Services

TE Test and Evaluation

UT Utilities

003050F860 1 9 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CUR currency

040

Heading

Optional

1To specify the IfCUROS

IfCUR09

If CURIO

IfCURll

If CUR12

If CUR13

If CUR14

If CUR15

If CUR16 10 IfCURl?

11 IfCURl 8 12 IfCUR19

13 IfCUR20

14 IfCUR21

currency (dollars, pounds, francs, etc.) used in a transaction

is present, then CUR07 is required,

is present, then CUR07 is required.

is present, then at least ope of CURl 1 or CUR12 is required,

is present, then CURIO is required,

is present, then CURIO is required.

is present, then at least one of CUR14 or CURl 5 is required,

is present, then CUR13 is required,

is present, then CUR13 is required.

is present, then at least one of CUR17 or CURl 8 is required,

is present, then CUR16 is required,

is present, then CUR16 is required.

is present, then at least one of CUR20 or CUR21 is required,

is present, then CUR19 is required,

is present, then CUR19 is required.

1 See Figures Appendix for examples detailing the use of the CUR segment.

Ref. Pes. Must Use CUROl

Must Use CUR02

CUR03

CUR04

CUR05

Not Used CUR06

Not Used CUR07

Not Used CUR08

Not Used CUR09

Not Used CURIO

Data Element Summary

Data

Element Name " Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual BY Buying Party (Purchaser)

PR Payer

100 Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

280 Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

PR Payer

100 Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

669 Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 003050 Data Element Dictionary for acceptable code values.

O03O5OF86O 1 10 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Not Used CURll 373

Not Used CLTR12

Not Used CUR13

Not Used CUR14

Not Used CUR15

Not Used CUR16

Not Used CUR17

Not Used CUR18

Not Used CUR19

Not Used CUR20

Not Used CUR21

Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

003050F860 1 11 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

050

Heading

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

16

2E

28

2W

2X

2Y

73

97

AH

BL

CR

DG

DS

E4

IJILIQ

IX

K4

LT

NI

Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Catalog

Change Order Authority

Supplemental Agreement Authority

Wage Determination

Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Package Number

A serial number indicating unit shipped

Agreement Number

Government Bill of Lading

Customer Reference Number

Drawing Number

Defense Priorities Allocation System (DPAS) Priority

Rating

Charge Card Number

Standard Industry Classification (SIC) Code

Internal Order Number

End Item

Item Number

Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance decisions Lot Number

Military Standard (MIL-STD) Number

003050F860 1 12 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated NJ

REF02

REF03

127

352

Technical Document Number

Technical Order Number

Project Code

Priority Rating

Price Quote Number

Product Specification Document Number

Model designation of replacement component

Purchase Requisition No.

Returnable Container Serial Number

Military Specification Number (MILSPEC)

Specification Number

Signal Code

Defense Fuel Supply Center to bill back fuel purchases

to the appropriate service or agency account fund

Transportation Control Number (TCN)

Transaction Reference Number

Test Specification Number

Standard

Weapon System Number

Identifies a weapon system

Suffix

Differentiates between partial actions taken on the

original transaction Locally Assigned Control Number

Cargo Control Number

Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

NL

P4

PH

PR

QC

RQ

RS

S2

S3

T4

TG

TN

TP

VW

W2

W8

WF

XC

XE

003050F860 1 13 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required.

2 If FOB04 is present, then FOB05 is requu-ed.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref. Pes. Must Use FOBOl

FOB02

Not Used FOB03

Not Used FOB04

Not Used FOB05

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

PE Prepaid and Summary Bill PP Prepaid (by Seller) PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a specified location (origin or destination location)

Location Qualifier X ID 1/2

Code identifying type of location

FOB06

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point

KE Port of Embarkation

KL Port of Loading

KP Government Furnished Property FOB Point

OR Origin (Shipping Point)

W Worldwide Geographic Location Code

ZZ Mutually Defined

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

309 Location Qualifier X ID 1/2

U03050F860 1 14 03 July 1997
860 - Purchase Order Change Request

Not Used FOB07 352

Not Used FOB08 54

Not Used FOB09 352

Buyer Initiated Code identifying type of location DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Description O AN 1/80

A free-form description to clarify the related data elements and their content Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes Description X AN 1/80

A free-form description to clarify the related data elements and their content

0O3050F86O 1 15 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

CSH Header Sale Condition

110

Heading

Optional

5To specify general conditions or requirements of the sale

1 If CSH02 is present, then CSH03 is required. 2 If either CSH06 or CSH07 is present, then the other is required.

1 CSH03 is the maximum monetary amount value which the order must not exceed.

2 CSH04 is the account number to which the purchase amount is to be charged.

3 CSH05 is the date specified by the sender to be shown on the invoice. 4 CSH06 identifies the source of the code value in CSH07.

5 CSH09 is the percent of the Set-Aside.

Comments:

Ref. Pes. CSHOl

CSH02

CSH03

Not Used CSH04

Not Used CSH05

CSH06

CSH07

Not Used CSH08

Not Used CSH09

Data

Element

563

564

610

508

373

559

560

566

954

Data Element Summary

Name Attributes

Sales Requirement Code O ID 1/2

Code to identify a specific requirement or agreement of sale GS Guaranteed Sale P2 Ship As Soon As Possible

P4 Do Not Preship

SC Ship Complete

SV Ship Per Release

Do-Not-Exceed Action Code O ID 1/1 Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565)

0 Cancel Balance of Order/Item that Exceeds Value

Specified in Data Element 565

1 Cancel Entire Order/Item

Amount X N2 1/15

Monetary amount

Account Number O AN 1/35

Account number assigned

Date O DT 6/6 Date (YYMMDD)

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values AX ANSI Accredited Standards Committee, X12

Special Services Code X ID 2/10

Code identifying the special service PL Palletizing

S0050 Special Packaging

Product/Service Substitution Code O ID 1/2

Code indicating product or service substitution conditions Percent O R 1/10

Percentage expressed as a decimal

003050F860 1 16 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Semantic Notes:

Segment: SAC Service, Promotion, Allowance, or Charge Information

Position: 120

Loop: SAC

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

Syntax Notes: 1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required. 4 If either SAC09 or SAC 10 is present, then the other is required. 5 If SACl 1 is present, then SAC10 is required. 6 If SAC13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC 14 is present, then SAC 13 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SAC 10 and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SAC 10 and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to fiirther the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SAC 10 using the qualifier "DO" - Dollars in SAC09.

Comments:

Ref. Pes. Must Use SACOl

SAC02

Not Used SAC03

Not Used SAC04

SAC05

SAC06

Data

Element

248

1300

559

1301

610

378

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount O N2 1/15

Monetary amount

Allowance/ Charge Percent Qualifier X ID 1/1

003050F860 1 17 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Code indicating on what basis allowance or charge percent is calculated Refer to 003050 Data Element Dictionary for acceptable code values. 332 Percent X R 1/6 Percent expressed as a percent

118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity X R 1/15

Numeric value of quantity

380 Quantity O R 1/15

Numeric value of quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

SAC07

SAC08

SAC09

SACIO

SAC11

Not Used SAC12

SAC13

Not Used SAC14

Not Used SAC15

003050F860 1 18 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

5To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

If ITD08 is present, then at least one of ITD04 ITD05 or ITD 13 is required.

If ITD09 IS present, then at least one of ITD 10 or ITDl 1 is required.

ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

If the code m ITDOl is "04", then ITD07 or ITD09 is required and either ITD 10 or ITDl 1 is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

Ref.

Pes. Not Used ITDOl

Not Used ITD02

ITD03

Not Used ITD04

ITD05

Not Used ITD06

ITD07

Not Used ITD08

Not Used ITD09

Not Used ITD 10

Not Used ITDll

Not Used ITD 12

Not Used ITD13

Not Used ITD14

Not Used ITDl

5

Data Element Summary'

Data

Element Name Attributes

336 Terms Type Code O ID 2/2

Code identifying type of payment terms 333 Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

338 Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date 370 Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

351 Terms Discount Days Due X NO 1/3

Number of days in the terms discoimt period by which payment is due if terms

discount is earned

446 Terms Net Due Date O DT 6/6 Date when total invoice amoimt becomes due

386 Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

362 Terms Discount Amount O N2 1/10

Total amount of terms discount

388 Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

389 Deferred Amount Due X N2 1/10

Deferred amoimt due for payment

342 Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced 107 Payment Method Code O ID 1/1 Code identifying type of payment procedures

954 Percent O R 1/10

Percentage expressed as a decimal

003050F860 1 19 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated DIS Discount Detail

140

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

Heading

Optional

20

To specify the exact type and terms of various discount information

1 DIS05 is the minimum for application of the discount.

2 DIS06 is the maximum for application of the discount.

Ref. Des. Must Use DISOl

Must Use DIS02

Must Use DIS03

Must Use DIS04

Must Use DIS05

DIS06

Data

Element

653

654

655

656

657

657

Data Element Summary

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. FOR % Discount per Units Ordered

UNT Additional Units per Units Purchased

Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. PC Discount Determined as a Percentage of the Value of

the Transaction

UN Discount Determined to be Additional Units that Are

Defined by Discount Control Limit Qualifier

Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

DAT Time Limits for Discount

DOF Dollars of Purchase

Discount Control Limit M NO 1/10

Amount or time associated with application of the discount

Discount Control Limit O NO 1/10

Amount or time associated with application of the discount

003050F860 1 20 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

150

Heading

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOlData

Element

374

DTM02

DTM03

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

007 Effective 017 Estimated Delivery

063 Do Not Deliver After 064 Do Not Deliver Before

077 Requested for Delivery (Week of) 093 Contract Expiration

106 Required By

1 74 Month Ending

181 Stop Work (as oO

193 Period Start 194 Period End

368 Submittal Date an item was submitted to a customer 375 Delivery Start The date that deliveries will begin

376 Delivery End

The date that deliveries will end

467 Signature Date on which the accompanying signature was

received

937 Department of Labor Wage Determination Date 994 Quote

The date on which a (price) quote was rendered

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

997 Quote to be Recieved By

A date on which or before a quote must be received at a location specified in an RFQ

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

003050F860 1 21 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

DTM04 623

DTM05

DTM06

DTM07

1250

1251

are expressed as follows: D

Time Code

tenths (0-9) and DD hundredths (00-99)

O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Refer to 003050 Data Element Dictionary for acceptable code values. Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F860 1 22 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

160

Heading

Optional

12 To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDT02

Must Use LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name

Lead Time Code

Code indicating the time range

Attributes

M ID 2/2

AD

AI

AV

AW

AX

AY

AZ

From date of sample approval to first product shipment

From Date of a Specified Event to Delivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of

Item Quantity

Numeric value of quantity

Unit of Time Period or Interval Code indicating the time period or interval

M R 1/15

M ID 2/2

CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date

Date (YYMMDD)

O DT 6/6

003050F860 1 23 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

PID Product/Item Description

190

Heading

Optional

200

To describe a product or process in coded or free-form format

1 If P1D04 is present, then P1D03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required. 4 If PID08 is present, then P1D03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

~'Y" indicates that the specified attribute applies to this item. A ""N" indicates it does

not apply. Any other value is indeterminate. Comments: 1 If PIDO 1 = " ^ F", then PID05 is used. If PIDO 1 = " S", then PID04 is used. If PIDO 1 =

"X", then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Ref. Pes. Must Use PIDOlData

Element

349

PID02

PID03

PID04

PID05

Not Used PID06

Not Used PID07

Not Used PID08

750

559

751

352

752

822

1073

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003050F860 1 24 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

MEA Measurements

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

123

4

5

11

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Data

Pes. Element

MEAOl 737

MEA02 738

MEA03 739

MEA04 COOl

Must Use COOlOl 355

Not Used C00102 1018

Not Used C00103 649

C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

003050F860 I 25 03 July 1997
860 - Purchase Order Change Request

Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

MEA05 740

MEA06 741

Not Used MEA07 935

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

Buyer Initiated Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measurement range Range Maximum X R 1/20

The value specifying the maximum of the measurement range Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003050F860 I 26 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

210

Heading

Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Ref. Data

Pes. Element

Must Use PWKOl 755

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

Use to identify the type ofpaper work that is being provided to or must be

provided by the contractor. 25

35

AE

CI

C5

C6

CP

CX

CY

DW

Fl

F2

Purchase Plan

Use to indicate a make or buyplan.

Subcontractor Plan

Attachment

Use to indicate some additional document, e.g., list of

governmentfurnishedproperty, related to the award

instrument or modification is being sent by means

other than within the transaction set. Specify the nature ofthe document in PWK07.

Cost Data Summary

Use to indicate non-certified cost andprice data.

Certified Cost and Price Data Wage Determination

When used, identify the Wage Determination number

in the l/REF/050 segment using code 2Y in REFOl.

Certificate of Compliance (Material Certification)

Use to indicate a Certificate ofConformance. When

used, PWK04 should cite code PC.

Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure Contract Funds Status Report (CFSR)

Status report for funds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs Drawing(s)

Cost Performance Report (CPR) Format 1 Detailed contract status report including current

reporting month values at specified levels of the work

breakdown structure Cost Performance Report (CPR) Format 2

003050F860 1 27 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with begirming

and ending values F4 Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining significant cost or schedule variances IT Certified Inspection and Test Results MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work (SOW).

PM Proof of Insurance PP Proposal

S9 Representation

A statement (report) by a prospective contractor that makes a representation about a specific condition

Use to indicate a payment andperformance bond.

SF Contract Security Classification Specification

Use to indicate that additional information relative to the Contract Security Classification Specification

transmitted in this transaction set will beprovided.

SN Shipping Notice

SP Specification

US "BUY AMERICA" Certification of Compliance

PWK02 756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent While any listed code can be used, code EL is preferred when the indicated

paperwork can beprovided electronically using one ofthe transaction sets

specifically designedfor the purpose. BE By Mail and Electronically

Use to indicate E-Mail

BM By Mail

Use to indicate transmittal via the United States Postal

Service (USPS).

CF Courier

Use to indicate transmittal via commercial express

courier. DA Data Use to indicate otherforms ofelectronic transfer. When used, identify the otherform in PWK07.

EL Electronically Only

1. Use to indicate that data was or is to be sent by a

003050F860 1 28 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated separate EDItransaction set

2. Ifdata has been sent by a separate EDItransaction

set, identify the unique number ofthe transaction set in REF02 ofthe 1/REF/OSO segment citing code TN in REFOl

FX By Fax

lA ' Electronic Image

Use to indicate the World Wide Web. When used,

provide the Universal Resource Locator (URL) where

information is to be obtained in PWK07.

WS With Shipment (With Package)

PWK03 757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

The number ofcopies is assumed to be 1 unless a greater number is specified

in this data element

PWK04 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an mdividual

Use to identify the recipient ofthepaperwork. Ifthere is more than one

recipientfor the same paperwork item, use multiple repetitions ofthe PWK

segment with the same report code in PWKOL Provide the address ofthe

recipient in the l/Nl/300 segment and/or the recipient's communication

number in the l/PER/350 segment.

44 Data Processing Service Bureau

Use in conjunction with PWKOl code MS to indicate

the Agency's Hazardous Material Information System

(HMIS) centralfocal point to whom Material Safety

Data Sheets are to be sent 7D Contracting Officer Representative

7N Party to Receive Proposal

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer. C4 Contract Admmistration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area IS Party to Receive Certified Inspection Report

Use when PWKOl is code IT or MR,

KF Audit Office

The office performing the audit KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the governmentparty responsiblefor a

project to include the Advisor under a Grant

KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (CAA.)

SM Party to Receive Shipping Manifest

ZD Party to Receive Reports

The organization designated to receive reports

Not Used PWK05 66 Identification Code Qualifier X ID 1/2

003050F860_1 29 03 July 1997
Not Used PWK06

PWK07

860 - Purchase Order Change Request - Buyer Initiated Code designating the system/method of code structure used for Identification Code (67)

67 Identification Code X AN 2/20

Code identifying a party or other code

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

1. Use only ifnecessary to provide additional information or instructions |

applicable to a specific paperwork item.

2. When PWKOl is code S9, use to identify the lead timefor submission of

the payment andperformance bond.

3. When PWKOl is code DA, use to identify the otherform ofelectronic

transfer.

4. When PWKOl is code lA, use to identify the URL.

5. Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set.

PWK08

Must Use C00201

Not Used C0G202

Not Used C00203

Not Used C00204

Not Used C00205

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed

When PWKOl is code 25, 35, Ch C5, CP, CX, CY, Fl,

F2, F3, F4, F5, IT, MR, MS, PD, PM, PP, S9, SN, or

US, use to indicate the specified paperwork is required

to beprovided by the contractor. PV Provided

When PWKOl is code AE, C6, DW, PJ, SF, or SP, use

to indicate the specified paperwork will be provided by

the buyer.

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003050F860 1 30 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Svntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

220

Heading

Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = ~'F", then PKG05 is used. If PKGOl = ~'S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOlData

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

Use the listed codes to identify applicablepackaging requirements.

CD

CT

CUD

HM

IC

LP

OPI

PK

PM

PML

SMK

UC

UCL

Cleaning or Drying Procedure

Cushioning Thickness

Cushioning and Duimage

Hazardous Material

Intermediate Container

Level Of Preservation

Optional Procedure Indicator Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

shipments via surface; the secondposition signifies

Level Bpackingfor Overseas shipments via freight

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments.

When standard commercialpackaging per ASTMD

3951 is acceptable, citeMIL-STD 2073'2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

003050F860 I 31 03 July 1997
860 - Purchase Order Change Request

PKG03 559

PKG04 754

PKG05 352

Not Used PKG06 400

Buyer Initiated WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or

' GSA.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

1. The actual codes associated with the packaging characteristic codes eked

in PKG02 can befound in Code Source List 197 (MIL-STD 2073-2C),

2. When the contractor is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y", or "YY"

(dependent on the number ofpositions in the code),

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to apackaging

characteristic which are not represented by a code listed in MIL-STD 2073-

2C. Use PKG05 to provide supplementary or special requirements.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor the preservation method

code, insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Wltenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

Description X AN 1/80

A free-form description to clarify the related data elements and their content Use to provide Supplemental Instructions or Special Packaging Instructions.

Ifthe information to be provided exceeds the maximum length ofthis data

element, provide the information in the N9 loop, using code KD in N901.

Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F860 1 32 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

240

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

003050F860 1

Data

Element Name Attributes

133 Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67) 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoDAAC

ofthe pipeline.

67 Identification Code X AN 2/20

Code identifying a party or other code

91 Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. D Parcel Post

Use to indicate the U.S. Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. 387 Roufing X AN 1/35

Free- form description of the routing or requested routing for shipment, or the originating carrier's identity

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction 309 Location Qualifier O ID 1/2

Code identifying type of location 310 Location Identifier X AN 1/30

Code which identifies a specific location 731 Transit Direction Code O ID 2/2

The point of origin and point of direction 732 Transit Time Direction Qualifier O ID 2/2

33 03 July 1997
860 - Purchase Order Change Request

Not Used TD511 733

TD512 284

Buyer Initiated Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service

1. Use any code other than code ZZ.

2. When TD401 is code EMR, use to identify the transportation

requirements to satisfy the Emergency Order.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F860 1 34 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated TD4

260

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Conmients:

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Use any code, other than code ZZZ, but the listed codes are pre/erred.

AMM A.M. Delivery Requirement

DA Dangerous

EMR Emergency Service

Use to indicate an Emergency Order. When this code is used, TDS12 may

be used to specify transportation requirements.

TD402

TD403

TD404

EP Expedite

EX Explosive Flammable Gas

EG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use offreeform text is discouraged ifthe information can be provided by some other means within the transaction set

003050F860 1 35 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

270

Heading

Optional

10 To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending nimiber of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Ref. Pes. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifler

Code specifying the application or source of Marks and

S Entire Shipment

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

S Entire Shipment

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2

Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F860 1 36 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

G53 Maintenance Type

274

Heading

Optional

>1

To identify the specific type of item maintenance

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use G5301 875 Maintenance Type Code M ID 3/3

Code identifying the specific type of item maintenance

001 Change

Use only when codes 002 and 021 do not apply. When

used, transmit the entire occurrence ofthefree

standing segment(s) or the entire iteration ofthe

loop(s).

002 Delete Use only when deleting, without replacement, an

entire occurrence ofafree standing segment(s) or an

entire iteration ofa loop(s).

021 Addition

Use only when adding a new orfirst occurrence ofa

free standing segment(s) or a new orfirst iteration ofa

loop(s).

003050F860 1 37 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

TXI Tax Information

275

Heading

Optional ; >1

To specify tax information

1 At least one of TXI02TXI03 or TXI06 is required. 2 If either TXI04 or TXI05 is present, then the other is required.

3 If TXI08 is present, then TXI03 is required.

1 TXI07 is a code indicating the relationship of the price or amount to the associated

segment.

1 TXI02 is the monetary amount of the tax. 2 TXI03 is the tax percent expressed as a decimal.

3 If TXI02 is not used, then the application of the percent (TXI03) is between trading

partners.

Ref. Pes. Must Use TXIOl

TXI02

TXI03

Not Used TXI04

Not Used TXI05

TXI06

TXI07

TXI08

TXI09

Data Element Summary

Data

Element Name Attributes

963 Tax Type Code M ID 2/2

Code specifying the type of tax Use any code other than code ZZ.

Refer to 003050 Data Element Dictionary for acceptable code values. 782 Monetary Amount X R 1/15

Monetary amount

954 Percent X R 1/10

Percentage expressed as a decimal

Percents will be cited asfollows: 4.25% will be cited as 4,25; 3% will be cited as 3 (note: leading and trailing zeros are suppressed).

955 Tax Jurisdiction Code Qualifier X ID 2/2

Code identifying the source of the data used in tax jurisdiction code

956 Tax Jurisdiction Code X AN 1/10

Code identifying the taxing jurisdiction

441 Tax Exempt Code X ID 1/1 Code identifying exemption status from sales and use tax Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 662 Relationship Code O ID 1/1 Code indicating the relationship between entities A Add

Use to indicate the tax amount cited in TXI02 is to be

added to the total order amount

D Delete

Use to indicate the tax amount cited in TXF02 has

been deletedfrom the total order amount

I Included

Use to indicate the tax amount cited in TXI02 is included in the total order amount

828 Dollar Basis For Percent O R 1/9 Dollar basis to be used in the percent calculation of the allowance, charge or

tax 325 Tax Identification Number O AN 1/20

003050F860 1 38 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

When TXI06 is used, provide thepurchasing activity's tax exempt number

when required by the taxingjurisdiction.

TXIIO 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

/. Use to identify the ACKN, project code, funding code, or accounting code

to which a tax is applicable, These codes and their relationship to the

financial accounting data they represent are established in the l/AMT/277

loop.

2. Use only when TXI07 is code A,

003050F860 1 39 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

AMT Monetary Amount

277

AMT

Heading

Optional

1To indicate the total monetary amount

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use AMTOl 522 Amount Qualifier Code M ID 1/2

Code to qualify amount

1. For the correct use ofthefollowing codes in variousfee andprofit

arrangements by type ofcontract, see the table above.

2. Codes KC, ZR, and ZS are to be used in accordance with the notes or

definition associated with each code depending on the code cited in BCH12.

30 Contract Ceiling

The ceiling price applicable to defmed effort 32 Target Fee or Profit Amount

The fee (can also be percent) of profit that will apply to defined contract effort 33 Original Contract Target Cost Value of the original negotiated contract 35 Current Target Cost Sum of Original Contract Target Cost and Negotiated

Contract Changes

70 Open Commitments

Value of supplies or other items committed to for payment (such as on delivery of products)

DQ Settlement

Use to indicate the amount due the contractor

resultingfrom a terminationfor convenience (BCH15

E9

isInitial code

Fee

KT).

^

Beginning charge before any reductions

FE Fee K4 Initial Target Fee K5 Minimum Fee K6 Maximum Fee KC • Obligated

An amount a party has an obligation to pay upon a successful performance by another party, (e.g., funds

obligated on a contract)

Use when the A T segment carries long line accounting

data and cite the associated accounting code in the

l/REF/2 79 segment, e.g., code AXfor the ACRN.

KO Committed Amount

ZQ Initial Target Cost ZR Increase

003050F860 1 40 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Use to indicatilthe net increase to accounting

classification data as a result ofthis modification,

ZS Decrease Use to indicate the net decrease to a accounting

classification data as a result ofthis modification.

Must Use AMT02 782 Monetary Amount M R 1/15

Monetary amount

Not Used AMT03 478 Credit/Debit Flag Code O ID 1/1 Code indicating whether amount is a credit or debit

003050F860_1 41 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

AT Financial Accounting

278

AMT

Heading

Optional

1To transmit financial accounting data

1 If AT10 is present, then ATOl is required.

1 AT09 identifies unique local activity financial accounting information.

Ref.

Pes. Not Used ATOl

Must Use AT02

Not Used AT03

Not Used AT04

Not Used AT05

Not Used AT06

Must Use AT07

Not Used AT08

Must Use AT09

Not Used ATIO

Data

Element

1271

1282

1283

1284

1285

1286

1287

1288

352

1270

Data Element Summary

Name Attributes

Industry Code X AN 1/20

Code indicating a code from a specific industry code list Treasury Symbol Number O AN 7/21

Number identifying a department, fiscal year, treasury account number, and

appropriation limit for a standard accounting classification coding structure Cite the basic appropriation number in this data element (department code

through appropriation limit). Example: 171795961810.0400.

Budget Activity Number O AN 1/16

Number identifying an administrative subdivision of ftinds against which a transaction is to be charged for a standard accounting classification coding

structure Object Class Number O AN 3/12

Number identifying the nature of the goods or services acquired and a specific office or organization using resources for a standard accounting classification coding structure Reimbursable Source Number O AN 1/3

Number identifying the source of an appropriation or fund reimbursement for a standard accounting classification coding structure Transaction Reference Number O AN 4/20

Number identifying an original request for goods and services to the matching

financial transaction for a standard accounting classification coding structure Accountable Station Number O AN 3/8

Number identifying an office responsible for entering a financial transaction

into the applicable accounting system for a standard accounting classification coding structure Cite the Accountable Station Number in this data element The Accountable

Station Code is the Fiscal Station Number (FSN) ofboth the Army and the

Office ofthe Secretary ofDefense (OSD), the Authorizfltion Accounting

Activity (AAA) ofthe Navy, or the Accounting and Disbursing Station

Number (ADSN) used by the Air Force. The Accountable Station Codes

(TAC 3) are published in DoD 7000.14-R "Financial Management

Regulation Civilian Agencies will cite their equivalent organization code. Paying Station Number O AN 8/14

Number identifying an office responsible for making a payment or collection and the corresponding voucher number under which the action was taken for a standard accounting classification coding structure Description O AN 1/80

A free-form description to clarify the related data elements and their content

Cite the balance ofthefinancial accounting data which should include the

Accountable Station Number cited in AT07.

Code List Qualifier Code O ID 1/3 Code identifying a specific industry code list

003050F860 1 42 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

279

AMT

Heading

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

REF02

Not Used REF03

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

10

Attributes

M ID 2/2

Account Managers Code

Identifies the telecommunications manager assigned to

this account Use to indicate an accounting code. IZ Financial Detail Code

AX Government Accounting Class Reference Number

(ACRN)

FU Fund Code

Defense Fuel Supply Cneter to bill back fuel purchases

to the appropriate service or agency accoimt fund

P4 Project Code

TH Transportation Account Code (TAC)

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F860 1 43 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

N9 Reference Number

280

N9

Heading

Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. ~

1 N906 reflects the time zone which the time reflects.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

5N Citation of Statute Vse to indicate the legislative authorization under

which the award instrument, e.g., a grant, is awarded

or modified. Cite the legislative program title in N903.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

AU Authorization to Meet Competition No.

Use to indicate the FARpart 6 authorityfor using

other than full and open competition.

BB Authorization Number

Proves that permission was obtained to provide a

service

tlse to indicate the Code ofFederal Regulations.

CJ Clause Number

Use to indicate a purchasing activity clause (Le., a

clause notfound in FAR, FAR, etc). Identify the

purchasing activity issuing the clause in N903.

DF Defense Federal Acquisition Regulations (DFAR)

DX Department^Agency Number

Use to indicate an Agency clause and identify the

agency in N903.

EC Circular

Use to indicate an Office ofManagement and Budget

(OMR) circular number.

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

K7 Paragraph Number

Use to indicate information for a contractor. Cite an

applicable number in N902 andprovide the

information in thefollowing MSGsegment. The

numbering system can be based on the uniform

contractformat, e.g., H-1 for special requirements or any other numbering system the originator desires. KD Special Instructions Number

Use to indicate a special instruction. Indicate the

agency orpurchasing activity issuing the special

003050F860_1 44 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

instruction mN903. Ifthis special instruction number

is not included in previously provided terms and

conditions, provide thefull text in thefollowing MSG

segment

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use to indicate the Master Solicitation number that contains applicable terms and conditions.

VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Use to indicate any other reference number that cannot use a specific qualifier code. Indicate the source ofthe reference in N903 and use thefollowing

MSGsegment, if necessary, to pass text N902 127 Reference Number X AN 1/30

Reference number or identification number as defmed for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-fonn descriptive text

1. When N901 is code CJ or DX, use to identify the agency orpurchasing

activity issuing the clause cited in N902.

2. When N901 is code ZZ, use to identify the source ofthe reference and use

thefollowing MSG segmentfor text, ifnecessary.

3. When N902 cites a FAR or other Progress Payment clause codified within

48 CFR and the Progress Payment rate or Progress Payment Liquidation

rate is other than the customary rate, cite the words PROGRESS PAYMENT

RATE or LIQUIDATIONRATE andprovide the rate in thefollowing MSG

segment

4. Use offree-form text is discouraged ifthe information can beprovided by some other means within the transaction set N904 373 Date O DT 6/6 Date (YYMMDD)

Use to identify the date ofthe clause cited in N902. The DD (day) portion of

the date is always 01. Not Used N905 337 Time . X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with Intemational Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

003050F860 1 45 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

restricted character, + and - are substituted by P and M in the codes that follow

0()3050F860 I 46 03 July 1997
860 - Purchase Order Change Request - Buyer Iniriated

Segment: MSG Message Text

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

290

N9

Heading

Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Must Use

Ref. Pes. MSGOl

Not Used MSG02

Data

Element

933

934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text When citing a Progress Payment rate or Progress Payment Liquidation rate, the rate (percentage) shall be cited as afourposition number with two

decimalplaces. Cite 87percent as 87.00, cite 87.5percent as 87.50, cite 7.2S percent as 07.25. Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F860 1 47 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

300

Nl

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N 1 02 or N1 03 is required. 2 If either N 103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use NlOl 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28 Subcontractor

31 Postal Mailing Address

Use only when an actual mailing address is required

and it is differentfrom the addressprovidedfor any

other qualifier code. Do not use ifanother qualifier

code can be used to pass this address. When used, cite the name ofthe party in N102 and the N2 segment, if necessary. 44 Data Processing Service Bureau

Use to indicate the Agency's Hazardous Material

Information System (HMIS) centralfocalpoint to whom Material Safety Data Sheets are to be sent

54 Order Writer

Individual who receives the product from the customer and prepares the repair order describing work to be

performed

Use to indicate activities authorized to place orders

against award instruments, e.g., requirements,

indefinite quantity, Blanket Purchase Agreements

(BPAs), Basic Ordering Agreements (BOAs), etc. 61 Performed At

The facility where work was performed

Use to indicate additionalplaces ofperformance, if applicable.

7D Contracting Officer Representative

7E , Party Authorized to Definitize Contract Action

7G Hazardous Material Office

Use to indicate the installation Hazardous Material or

Safety Office serving the ship-to location. 7H Government Furnished Property FOB Point

7M Inspection and Acceptance Location

Use to indicate the inspection and acceptance point

when both are at the same location but the location is neither at origin nor at destination. 7N Party to Receive Proposal

0O3O5OF86O_l 48 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated 7P Transportation Office

92 Support Party

The organization supporting the resolution of an

investigation

Use to indicate a secondary Contract Administration

Office,

AE Additional Dehvery Address

Use to indicate a shipment in-place location. BT Bill-to-Party

Use to indicate the party who will provide

reimbursementfor thepayment ofa contractor's

invoice. This is an internal government billed party

and not the party the contractor bills. Use is discouraged Use only when the contractor or other

party receiving the order or copy ofthe order, needs to receive this information.

BY Buying Party (Purchaser)

C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area C9 Contract Holder

Use to indicate theparty to yvhom the contract is awarded if other than the selling party, e.g.. The Small

Business Administration for a Section 8A award.

CY Country

Use to indicate the country to which a Foreign

Military Sale applies. Cite "FMS" in N102 and cite the applicable two position ISO 3166 country code in N404.

DL Dealer

Use to indicate a dealer or reseller ofproducts.

DS Distributor Use to indicate a distributor ofproducts.

PZ Delivery Zone

Area where the product was delivered

/. Use to indicate an area to which deliveries are

expected to be made under a requirements or an

indefinite delivery type award instrument Specify the zone in N104 (e.g., 10, 11, 12, etc., must be a minimum

of2 positions) using code ZNin N103 and identify the

states or countries that comprise the zone in N402 or N404. The zone number will be cited in CTPIO and

the price associated with delivery to that zone will be

specified in CTP03.

2. Ifthe FOBpoint varies by delivery zone or by

locations within a delivery zone, identify the FOB

point in the 1/N4/330 segment

E5 Examiner

Use to indicate a (jrrant Ini>esiigaioK

FA Facility

Use to indicate the principal place ofperformance

003050F860 1 49 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

IC

ISKA

KF

KG

KX

KY

KZ

LI

OI

PA

PC

PL

PN

PO

PR

PW

R6

RI

003050F860 1

when other than the address identified with code SE.

Intermediate Consignee

When FOB02 is code IT, use to indicate afreight

forwarder.

Party to Receive Certified Inspection Report

Item Manager

The address of the person responsible for the managment of an item of supply

Vse to indicate the government inventory manager.

Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the governmentparty responsiblefor a

project to include the advisor under a Grant. Free on Board Point

When FOB02 is code KE, KL, or ZZ, use to indicate

the FOBpoint

Technical Office

Use to indicate the technical office that has

cognizance over the technicalportion ofthe order^ if differentfrom the office originating the order. Do not

use unless it is intendedfor the contractor to deal

directly with the citedparty.

Acceptance Location

Vse to indicate acceptance is at other than origin or

destination. Inspection Location I Place where the item was viewed or inspected

Use to indicate the inspection location when it has to be described as an address. Outside Inspection Agency

Use to indicate the inspection agency is other than the Contract Administration Office. Party to Receive Inspection Report

Party to Receive Cert, of Conformance (CAA.)

Party to Receive Purchase Order

Use this code to indicate entities other than the

contractor that are to receive copies ofthe

modification.

Party to Receive Shipping Notice

Party to Receive Invoice for Goods or Services

Vse to indicate where the invoice should be mailed.

Payer

Use to indicate the paying office. Pick Up Address

Use to indicate the location where government

property is to be picked upfor repair or other

disposition.

Requester

Use to indicate the requesting agency/activity.

Remit To

Use to indicate theplace to send payment ifit is differentfrom a contractor's address. e.g., a bank,

50 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

financial office location, etc. SE Selling Party tJse to indicate theparty receiving the award. Ifthe

award isfor a Section 8a tri-partied contract, also use code C9 to identify the Small Business Administration.

SM Party to Receive Shipping Manifest

ST Ship To

Ifthe address is an FPO or APO, cite FPO or APO in N102, cite the zip code in N403, cite code AR in N405,

and cite the two letter identifier (AA for Miami, AEfor

New York, APfor San Francisco) in N406.

SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate the location where a service, e.g., grass

cutting, is to be performed or where servicefor a product can be obtained.

TQ Third Party Reviewing Organization (TPO)

Use to indicate the officefor receipt offoreign

disclosure sensitive information per DoD Directive

5230.25. TS Party to Receive Certified Test Results X2 Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Z7 Mark-for Party

The party for whom the needed material is intended

ZD Party to Receive Reports

The organization designated to receive reports

N102 93 Name X AN 1/35

Free-form name N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

fVhile the Federal EDIprogram uses the DUNs number, other government

users ofthis implementation convention may require the use ofother and

additional numbersfor a transition period in order to cross reference

existing data bases to newprocurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred

over other codes to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or a Civilian

Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

ZN Zone

003050F860 1 51 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated When NlOl is code DZ, use to indicate a delivery zone. N104 67 Identification Code X AN 2/20

Code identifying a party or other code

When N103 is code ZN, cite one ofthefollowing:

a. A delivery zone designation, e.g., 01, 10, la, etc.

b. The word "CONUS" to specify all points within the continental United

States that are not othenvise identified within a zone.

c. The word "WORLD" to specify all points outside the continental United

States that are not otherwise identified within a zone. 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Not Used N105

Not Used N106

003050F860 1 52 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

310

Nl

Heading

Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name N202 93 Name O AN 1/35

Free-form name

003050F860 1 53 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

320

Nl

Heading

Optional

2To specify the location of the named party

Data Element Summary

Must Use

Ref. Pes. N301

N302

Data

Element

166

166

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

003050F860 1 54 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

330

Nl

Heading

Optional

>1

To specify tbe geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

Data

Element

19

156

116

26

309

N406 310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Cite the two position ISO 3166 country code. Location Qualifier X ID 1/2

Code identifying type of location

1. When NlOl is code DZ and the l/FOB/080 segment is not used to identify

the FOBpoint, use to specify the FOBpointfor a delivery zone orfor a

location within a zone.

2. When NlOl is code ST, use to specify an APO or FPO location, if applicable.

Armed Services Location Designation

Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO).

Destination (Shipping)

Origin (Shipping Point)

Zone Code

Qualifies a code that identifies a geographic area where

transportation rates apply

When it is necessary to associate the entity ideniijft^d in NlOl with a delivery zone, use this code in ^conjunction with an appropriate NlOl code (e.g., DL,

DS, SV, etc.). Mutually Defined

Use to indicate an FOBpoint other than origin or

destination. Identify the FOBpoint in N406.

Location Identifier O AN 1/30

Code which identifies a specific location

1. When N405 is code AR, cite the two letter APO or FPO identifier (AA for

Miami, AEfor New York, APfor San Francisco).

AR

DE

OR

ZN

ZZ

003050F860 1 55 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

2. When N40S is code ZZ, use to identify the location ofthe other FOB

point Cite the 5 position United Nations codeforports and other locations

(UN/LOCODE) in accordance with the United Nations Location Code

Manual

3. When N405 is code ZN, use to identify a delivery zone associated with the

entity identified in N101. Identify the delivery zone using the same zone number or keyword specified in establishing the zone.

003050F860 1 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

340

Nl

Heading

Optional

12 To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Ref. Data

Pes. Element

Must Use REFOl 128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

10

19

IZ

9B

AT

AX

BL

DP

FU

IL

P4

TG

TH

Account Managers Code

Identifies the telecommunications manager assigned to

this account Use to indicate an accounting code. Division Identifier Use to indicate the major subdivision name ofthe

organization identified in NlOl. For example. School

ofEngineering or Adhesive Products Division. Cite the name in REF03.

Financial Detail Code

Repriced Line Item Reference Number

1. Use to indicate a specialprice authorization

number.

2. When used, code lA should be used PEROl in the

l/PER/350 segment and code SPC should be used in CTP02 in the 2/CTP/040 segment within the POCloop

ofthe line items authorized a specialprice.

Appropriation Number

When used, cite the number in REF03.

Goverrunent Accounting Class Reference Number

(ACRN)

Government Bill of Lading

Department Number

Use to indicate the department, service, laboratory, or

equivalent level within the major subdivision name

(code 19) ofthe organization. For example,

Department ofIndustrial Engineering or Sales

Department Cite the name in KEF03.

Fund Code

Defense Fuel Supply Cneter to bill back fuel purchases

to the appropriate service or agency account fund

Internal Order Number

Use to indicate the requisition number

(MILSTRIP/FEDSTRIP document) number.

Project Code

Transportation Control Number (TCN)

Transportation Account Code (TAC)

003050F860 1 57 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content WIten REFOl is code AT, use to identify the appropriation number.

003050F860 1 58 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Svntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

350

Nl

Heading

Optional

>1

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use PEROl 366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

Use to identify the various individuals who can be contacted regarding

specific areas ofthis modification.

lA Review/Repricing Contact

/. When NlOl is code SE, use to indicate an

individual who authorized a one time specialpricefor

line items in this award instrument, e.g., a spot pricing

reduction from an existing contract or catalogprice.

In this instance, PER02 MUSTbe used.

2. When used, cite a special price authorization

number in the l/KEF/340 segment citing code 9B in REFOI and use the 2/CTP/040 segment in the POC

loop ofthe line items authorized the special price

citing code SPC in CTP02.

AC Administrative Contracting Officer

Use in conjunction with NlOl code C4.

AT Material Safety Data Sheet Contact Use in conjunction with NlOl code 44. AV Advisor

Use in conjunction with NlOl code KG to indiceSe the

Governmentparty who will work with the contractor on basic R&D efforts in aparticular science area.

BD Buyer Name or Department

1. Includes Grants Management Specialists.

2. Use in conjunction with NlOl code BY

CD Contract Contact Use in conjunction with NlOl code 7D to indicate a

Contracting Officer's Representative.

CN General Contact When NlOl is code ST, use to indicate the accepting

official at destination. HM Hazardous Material Contact Use in conjunction with NlOl code 7G. IC Information Contact Use in conjunction with an applicable NlOl code to

003050F860_1 59 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

NT

PC

PP

QR

RE

SI

indicate an information point ofcontact when no

other code applies.

Notification Contact When NlOl is code ST and LBTOl in the l/LDT/160

segment cites code AI, use to indicate theparty to be

contactedfor shipping instructions. Purchasing Contracting Officer (PCO)

Person to whom a warrant has been issued authorizing

that person to obligate funds on behalf of the government

1. Includes Grants/Contract Project Officer.

2. Use in conjunction with NlOl code BY.

Program Manager

1. Includes Grants Project Officer

2. Use in conjunction with NlOl code KG

Ordering Officer

An individual authorized to place orders against

existing contracts When NlOl is code 54, use to indicate persons within an activity authorized to place orders against award

instruments.

Receiving Contact When NlOl is code STandLDTOl in the l/LDT/160

segment cites code AI, use to indicate theparty to be

contactedfor to schedule a shipment

Investigator ^^se in conjunction with NlOl code SE to indicate the

party designated as the principal investigator within

the selling party's organization.

SU Supplier Contact Use in conjunction with NlOl code SE to indicate a

contact within the sellingparty's organization.

TA Traffic Administrator

Use in conjunction with NlOl code 7Pto indicate a

transportation officer, Le., the party who can be

contactedfor a bill oflading or transportation

information,

PER02 93 Name " O AN 1/35

Free-form name

Use to identify the name ofa point ofcontact Last name, followed byfirst name, is preferred. Ifthe whole name is longer than 35 characters, the use ofinitials for thefirst name is recommended. PER09 may be used to cite the

party's title. ^

PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU

EM

FX

IT

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Facsimile

International Telephone

Include the country code.

003050F860 1 60 03 July 1997
860 - Purchase Order Change Request •

PER04 364

PER05 365

PER06 364

PER07 365

PER08 364

PER09 443

Buyer Initiated TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor theparty cited in PER02. For example, ifPER03/04 cites a telephone number, PEROS/06 can be used to cite a FAXnumber.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing either code All or

TE. FX Facsimile IT International Telephone

Include the country code,

TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

AU numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a third communications numberfor the party cited in PER02.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing either code AU or

TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

AU numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters. Contact Inquiry Reference O AN 1/20

003050F860 1 61 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Additional reference number or description to clarify a contact number

Use, ifnecessary, to provide the title ofthe party cited in PER02.

003050F860 1 62 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

380

Nl

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Data

Element

133

66

67

91

387

368

309

310

731

732

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 0 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate theDoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. D Parcel Post Use to indicate the U.S. Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2 Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

003050F860 1 63 03 July 1997
860 - Purchase Order Change Request

Not Used TD511 733

TD512 284

Buyer Initiated Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Use any code other than ZZ.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F860 1 64 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

400

Nl

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Use any code, other than code ZZZ, but the listed codes are preferred.

TD402

TD403

TD404

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set

003050F860 1 65 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

410

Nl

Heading

Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = F\ then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or taggmg data can be given in PKG05 (description).

Ref. Pes. PKGOl

Data

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

Use the listed codes to identify applicablepackaging requirements.

CD

CT

CUD

HM

IC

LP

OPI

PK

PM

PML

SMK

UC

UCL

Cleaning or Drying Procedure

Cushioning Thickness

Cushioning and Dunnage

Hazardous Material

Intermediate Container

Level Of Preservation

Optional Procedure Indicator Packing

When the packing code associated withPackaging

Characteristic Code PKis a threeposition code; the

firstposition signifies Level A packingfor Overseas

shipments via surface; the secondposition signifies

Level Bpackingfor Overseas shipments viafreight

forwarder, APO/FPO, or air; the thirdposition

signifies Level Cpackingfor domestic shipments.

When standard commercialpackaging perASTMD

3951 is acceptable, citeMIL-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

0O305OF86O 1 66 03 July 1997
860 - Purchase Order Change Request

PKG03 559

PKG04 754

PKG05 352

Not Used PKG06 400

Buyer Initiated WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity otfter than DoD or GSA.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

1. The actual codes associated with the packaging characteristic codes cited

in PKG02 can befound in Code Source List 197 (MIL-STD 2073-2C),

2. When the contractor is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y", or "YY"

(dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD 2073-

2C. Use PKG05 to provide supplementary or special requirements.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor thepreservation method

code, insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use to provide Supplemental Instructions or Special Packaging

Instructions. Ifthe information to be provided exceeds the maximum length

ofthis data element, provide the information in the N9 loop, using code KD

in N90L

2. Use offreeform text is discouraged ifthe information can be provided by some other means within the transaction set Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F860 1 67 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LM Code Source Information

420

LM

Heading

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Must Use

Ref. Pes. LMOl

LM02

Data

Element

559

822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values Use any code other than code ZZ. Use code DFto indicate the Department

ofDefense in preference to code DD.

Refer to 003050 Data Element Dictionary for acceptable code values. Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

When LQOl is code ZZ, identify the code list that contains the code cited in LQ02.

003050F860 1 68 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LC^ Industry Code

430

LM

Heading

Mandatory

>1

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list 2 Type of Business Code

The classification of a contractor's business

Use to indicate the contractor's type ofbusiness

classification^ e.g., small disadvantaged business,

hospital, etc. 6 Special Contract Provision Code

Certain contract clauses and provisions that require

special attention Use to indicate special clauses that apply to the award

instrument/modification.

7 Quality Assurance Site Code

The site at which quality assurance is performed

Use to indicate the inspection point

9 Indicator Code

A specific condition applies to the contract Use to indicate specific conditions that apply to the

award instrument/modification.

A9 Supplementary Address

Identifies the originating organization's unique logistics

information

ZZ Mutually Defined

Use to indicate that a code list is identified in LM02.

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific mdustry code list

/. Use to cite a codefirom the code list identified by the qualifier in LQOl.

2. When LQOl is code ZZ, use to cite a codefrom the code list identified in LM02

003050F860 1 69 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SPI Specification Identifler 440

SPI

Heading

Optional

1To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

Ref. Pes. Must Use SPIOlData

Element

786

SPI02 128

SPI03

Not Used SPI04

Not Used SPI05

Not Used SPI06

SPI07

127

790

791

792

353

SPI08

SPI09

755

786

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

Use to identify the highest level ofsafeguarding requiredfor the data

associated with the award instrument

92 Government Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

Use to identify the award instrument applicable to the Contract Security

Classification Specification,

CT Contract Number

Reference Number X AN 1/30

Reference number or identification number as defmed for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Entity Title O AN 1/132

Title of the data entity

Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item

Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set Use to identify the type ofContract Security Classification Specification

being issued,

00 Original

?04 Change

Use to identify a revised Contract Security

Classification Specification.

20 Final Transmission

Use to indicate afinal Contract Security Classification

Specification.

Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

SF Contract Security Classification Specification

Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

003050F860 1 70 03 July 1997
860 - Purchase Order Change Request

Not Used SPIIO 559

Not Used SPIll 822

Not Used SPI12 554

Not Used SPI13 1322

Not Used SPI14 1401

Buyer Initiated information following

Use to identify thefacility clearance level requiredfor the award instrument,

92 Government Confidential

93 Government Secret 94 Government Top Secret Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set Certification Type Code O ID 1/1 Code indicating the type of certification Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

003050F860 1 71 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

450

SPI

Heading

Optional

5To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

REF02

Not Used REF03

Data

Element

128

127

352

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

3X Subcontract Number

KS Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations YB Revision Number

When SPI07 is code 04, use to indicate the revision

number ofthe Contract Security Classification

Specification.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F860 1 72 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

460

SPI

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOl

DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

Data

Element

374

373

337

623

624

1250

1251

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

036

165

171

334

703

Date

Date (YYMMDD)

Time

Expiration Date coverage expires

fVhen SPI02 is code CT, use to indicate the expiration

date ofthe award instrument

Final Issue When SPI07 is code 20, use to indicate the date ofthe'^

final Contract Security Classification Specification,

Revision

When SPI07 is code 04, use to indicate the date ofthe

revised Contract Security Classification Specification.

Re-evaluation Date The date on which the student's placement in special

education or other programs will be re-assessed Use to indicate the biennial review date ofthe Contract Security Classification Specification. _

Original Transaction

When SPI07 is code 00, use to indicate the date ofthe

original Contract Security Classification Specification,

' "' X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F860 1 73 03 July 1997
Position: 470

Loop: SPI

Level: Heading

Usage: Optional

Max Use: 50

Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Must Use

Ref. Pes. MSGOlData

Element

933

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Not Used MSG02 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F860 1 74 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

480

Nl

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N 1 0 1

.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use NlOl 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28 Subcontractor

61 Performed At

The facility where work was performed

Use to indicate the actualplace ofperformance,

B2 Other Unlisted Type of Organizational Entity

An organization, e.g., a business, the description of

which cannot be accomplished using the existing code

list and for which the trading partners have not mutually

agreed to a definition for it Use to indicate an unlisted entity to whom distribution

'" ofthe Contract Security Classification Specification is to be made.

C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area Kl Contractor Cognizant Security Office

Bv2 Subcontractor Cognizant Security Office

K3 Place of Performance Cognizant Security Office

K4 Party Authorizing Release of Security Information

K5 Party To Receive Contract Security Classification Specification

J KG Project Manager

The address of the person responsible for the management of a designated project

Vse to indicate theparty responsiblefor a project to include the advisor under a Grant

KI United States Overseas Security Administration Office

01 Outside Inspection Agency

Use to indicate another entity that has inspection

responsibilities.

PG Prime Contractor

003050F860_1 75 03 July 1997
Party performing certification

860 - Purchase Order Change Request - Buyer Initiated PV

N102 93 Name X AN 1/35

Free-form name N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

While the Federal EDIprogram uses theDVNs number, other government

users ofthis implementation convention may require the use ofother and

additional numbersfor a transition period in order to cross reference

existing data bases to newprocurement actions

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS^4 number is preferred over other codes to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or a Civilian

Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

N104

Not Used N105

Not Used N106

003050F860 1 76 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

490

Nl

Heading

Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free- form name N202 93 Name O AN 1/35

Free-form name

0O3050F860 1 77 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

500

Nl

Heading

Optional

2To specify the location of the named party

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

003050F860 1 78 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated N4 Geographic Location

510

Nl

Heading

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Data Element Summary

Ref. Des. N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or Fleet

Post Office (FPO).

Location Identifier O AN 1/30

Code which identifies a specific location When N405 is code AR, cite the two letter APO or FPO identifier (AA for

Miami, AEfor New York, APfor San Francisco).

003050F860 1 79 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated CBl Contract and Cost Accounting Standards Data

550

CBl

Heading

Optional

1To specify contract and cost accounting standards data

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use CBlOl 1309 Acquisition Data Code M ID 2/2

Code identifying acquisition data 18 Access to Communications Security Information

Required

19 Access to Communication Security Information Not

Required

20 Access to Restricted Data Required

21 Access to Restricted Data Not Required

22 Access to Critical Nuclear Weapon Design Information

Required

23 Access to Critical Nuclear Weapon Design Information

Not Required

24 Access to Formerly Restricted Data Required

25 Access to Formerly Restricted Data Not Required

26 Access to Sensitive Compartmented Information

Required

27 Access to Sensitive Compartmented Information Not

Required

28 Access to Non-sensitive Compartmented Information

Required

29 Access to Non-sensitive Compartmented Information

Not Required

30 Access to Special Access Information Required

31 Access to Special Access Information Not Required

32 Access to North Atlantic Treaty Organization

Information Required

33 Access to North Atlantic Treaty Organization

Information Not Required

34 Access to Foreign Government Information Required

35 Access to Foreign Govenunent Information Not

Required

36 Access to Limited Dissemination Information Required

37 Access to Limited Dissemination Information Not

Required

38 Access to For Official Use Only Information Required

39 Access to For Official Use Only Information Not

Required

40 Access to Other Type of Information Required

41 Access to Other Type of Information Not Required

42 Contractor Will Have Access to United States Classified Information at another Contractor's Facility

OO3O50F86O 1 82 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

or a Government Activity

43 Contractor Will Not Have Access to United States Classified Information at another Contractor's Facility or a Government Activity

44 Contractor Will Receive Classified Documents Only

45 Contractor Will Not Receive Classified Documents

Only

46 Contractor Will Receive or Generate Classified Material

47 Contractor Will Not Receive or Generate Classified

Material

48 Contractor Will Fabricate, Modify, or Store Classified Hardware

49 Contractor Will Not Fabricate, Modify, or Store

Classified Hardware

50 Contractor Will Perform Services Only

51 Contractor Will Not Perform Services Only

52 Contractor Will Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust TeiTitories 53 Contractor Will Not Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories 54 Contractor Will Be Authorized to use the Services of

Defense Technical Information Center or other Secondary Distribution Center 55 Contractor Will Not Be Authorized to use the Services

of Defense Technical Information Center or other Secondary Distribution Center 56 Contractor Will Require a Communications Security

Account

57 Contractor Will Not Require a Communications

Security Account

58 Contractor Will Have Tempest Requirements

59 Contractor Will Not Have Tempest Requirements

60 Contractor Will Have Operations Security

Requirements

61 Contractor Will Not Have Operations Security

Requirements

62 Contractor Will Be Authorized to use the Defense

Courier Service

63 Contractor Will Not Be Authorized to use the Defense

Courier Service

64 Contractor Will Have some other Authorization in the Performance of the Contract 65 Contractor Will Not Have some other Authorization in the Performance of the Contract 66 Facility Clearance Required

67 Facility Clearance Not Required

68 Follow-on Contract 69 Not a Follow-on Contract 70 Final Contract Security Classification Specification

71 Not a Final Contract Security Classification Specification

72 Direct Public Release Authorized

73 Direct Public Release Not Authorized

74 Additional Materials being Forwarded

75 No Additional Materials being Forwarded

003050F860 1 83 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated 76 Additional Reauirements Kstablished

11 Additional Requirements Not Established

78 Elements of the Contract are outside the Inspection

Responsibility of the Cognizant Security Office

/y No Element of the Contract Is Outside the Inspection

Resnonsibilitv of the CopTii7ant Seruritv Office

80 Contractor Distribution Required

81 Contractor Distribution Not Required

82 Siibrnntrartor OU ^V/Xl 11. Civ Iv/X 1^Di<ilTihiitinn lOlXxL/ULlWli xWU Rpnnirpd LiU. 83 Subcontractor Distribution Not Required

84 Cognizant Security Office for Prime and Subcontractor

Distribution Required

85 Cognizant Security Office for Prime and Subcontractor

Distribution Not Required

86 United States Activity Responsible for Overseas

Security Administration Distribution Required

87 United States Activity Responsible for Overseas

Security Administration Distribution Not Required

88 Administrative Contracting Office Distribution

Required

so Administrative Contracting Office Distribution Not

Required

90 Other Distribution Required

91 Other Distribution Not Required

Not Used CB102 1310 Financing Type Code O ID 1/1 Code identifying the type of contract financing required by the submitter of a

pricing proposal

003050F860 1 84 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

560

CBl

Heading

Optional

20

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

REF02

REF03

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

43

Attributes

M ID 2/2

Supporting Document Number

Supports or clarifies information and values represented

in a document

Use to indicate a reference (paragraph number or

section) that contains additional information

applicable to the DD Form 254. Cite the reference in REFOl and identify the document in REF03.

KL Contract Reference

Use to indicate a reference (paragraph number or

section) that contains additional security requirements

or unique inspection requirements.

KU Office Symbol

A number assigned for reference to a specific office within an organization

When CBlOl is code 90, use to indicate the office symbol to which additional distribution ofthe Contract

Security Classification Specification (DD Form 254) is required. PI Previous Contract Number

When CBlOl is code 68, use to indicate the preceding

award instrument under which classified data was

received or generated.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. When REFOl is code 43, use to identify the document that contains the

paragraph number or section where the applicable information is located.

2. Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set

003050F860 1 85 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

570

CBl

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOl

DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

Data

Element

374

373

337

623

624

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

992

Date

Date (YYMMDD)

Time

Date Requested

fVJien CBl01 is code 70, use to indicate the date ofa

ffiontractor's request to retain classified material

X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F860 1 86 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

580

CBl

Heading

Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDTOl

Must Use LDT03

Not Used LDT04

Data

Element

345

380

344

373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range BA From Date of Award to Expiration Date of

Authorization

Use to indicate the authorizedperiodfor a contractor

to retain classified materials. Quantity M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval CY Calendar Year

DA Calendar Days

MO Month

WK Weeks

Date O DT6/6

Date (YYMMDD)

003050F860_1 87 03 July 1997
Position: 590

Loop: CBl

Level: Heading

Usage: Optional

Max Use: 50

Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Must Use

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Name Attributes

Not Used MSG02 934

003050F860 1 88 - 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

POC Line Item Change

Semantic Notes: Comments:

010

POC

Detail Optional

1To specify changes to a line item

1 If POC03 is present, then both POC04 and POC05 are required. 2 If POC07 is present, then POC06 is required.

3 If either POC08 or POC09 is present, then the other is required. 4 If either POC 10 or POCl 1 is present, then the other is required. 5 If either POC 12 or POC 13 is present, then the other is required.

6 If either POC14 or POC 15 is present, then the other is required. 7 If either POC 1 6 or POC 1 7 is present, then the other is required. 8 If either POC 18 or POC 19 is present, then the other is required. 9 If either POC20 or P0C21 is present, then the other is required.

10 If either POC22 or POC23 is present, then the other is required. 11 If either POC24 or POC25 is present, then the other is required.

12 If either POC26 or POC27 is present, then the other is required.

1 POCOl is the purchase order line item identification.

Ref. Pes. POCOl

Must Use POC02

POC03

Data

Element

350

670

330

Data Element Summary

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

1. Use to specify the Contract Line Item Number (CLIN), the Sub Contract Line Item Number (SUBCLIN), or the Exhibit Line Item Number (ELIN), if one is assigned.

2. When a line item is being modified, the same number as cited in the 850

transaction set, applicable to the line item being modified, must be cited in POCOL

Change or Response Type Code M ID 2/2

Code specifying the type of change to the line item

Use to identify the type ofchanges this modification makes to table 2 ofthe

award instrument to which this modification applies.

AI

CA

DI

Add Additional Item(s)

Use only when the modification action requires tHe

addition ofa line item identified in POCOL

Changes To Line Items Use only when the code AI or DI do not apply. When

used, the entire POC loop must be transmitted

containing ALL information applicable, as ofthe

modification date, to the line item identified in POCOl

Delete Item(s)

Use only when the modification action requires the

deletion ofa line item identified in POCOL

Quantity Ordered O R 1/9

Quantity ordered

/. Use to specify the quantity applicable to the line item. Step ladder

quantities applicable to requirements and indefinite quantity type award

instruments and the related prices are to be carried in the 2/CTP/040

segment

003050F860 1 89 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

2. Do not use this data element at the CLIN level ifquantities are specified at the SUBCLINlevel POC04 671 Quantity Left to Receive X R 1/9

Quantity left to receive as qualified by the unit of measure Use to identify the balance ofthe quantity to be received. POC05 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A application program conversion table may be required to convert agency

codes to ASCX12 codes.

3. Do not use this data element at the CLINlevel ifquantities are specified at the SUBCLIN level SX Shipment

Use when FOCOl is a CLINfor transportation charges.

ZZ Mutually Defined

Use to indicate a Job or Task. Refer to 003050 Data Element Dictionary for acceptable code values. POC06 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

i. When POCOJis either code NC, NS, or TB, enter the number 0.

POC07 639

POC08 235

2. For IDC and similar award instruments, the unitprice shall be based on

standard commercialpackaging andpreservation. Use the 2/CTP/040 to identify pricesfor additional levels ofpackaging andpreservation.

3. For IDC and similar award instruments that include zonepricing, this data element shall not be used. The unitprice applicable to the individual zone shall be cited in the CTP segment

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

ES

FB

KA

NC

NE

NS

Estimated

Fabrication Cost Use to indicate theprice includes the incorporation of

GFP into the item. Price with Government Furnished Property

Use to indicate the price ofthe items includes the use ofGFP to manufacture the item. No Charge

Not to Exceed

Not Separately Priced

Use to indicate the item is not separately priced but is included in theprice ofthe item to which itpertains.

TB To be negotiated.

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

/. POC08 through POC27 are used in pairs, e.g., POC08 contains a qualifier

code and POC09 contains data related to the code. All qualifier codes that can be usedfor these POCpairs are listed in POC08.

2. Any code, other than code ZZ, can be used, but the listed codes are

003050F860 1 90 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

preferred.

A8 Exhibit Line Item Number

AK Refined Product Code

CG Commodity Grouping

Use to indicate a commodity code, e.g., the 2 position Federal Supply Group

code. CH Country ofOrigin Code

When used, cite the two position ISO 3166 country code in thefollowing 234

data element

CL Color

EFExhibit Identifier Use to indicate the letter assigned to an exhibit

Fl Catalog Number

Use to indicate a catalog number that can be used toidentify the product

F7 End-Item Description

Use to indicate the end item to which the ordered item applies.

F8 Next Higher Used Assembly

Use to indicate the next higher assembly to which the ordered item applies.

FS National Stock Number

The NSNshall be transmitted without dashes. FT Federal Supply Classification Use to indicate the 4 position Federal Supply Classification code or Product

Service code.

IN Buyer's Item Number

Use to indicate a locally assigned codefor a product or service whenever

stock number does not apply.

KA Engineering Data List Use to indicate the Engineering Data List that contains technical

information related to the CLIN or SUBCLIN.

KB Data Category Code

When POCOl is a CLIN or SUBCLIN related to an exhibit, use to indicate

the data category ofa Contract Data Requirements List

KD Replacement National Stock Number

KF Item Type Number

KG Time Compliant Technical Order

KI Cognizance Symbol

KJ Material Control Code

KK Special Material Identification Code

KL Item Management Code

KM Shelf-Life Code

KN Shelf-Life Action Code

LT Lot Number

MF Manufacturer

When used, cite the DUNS number ofthe manufacturer in thefollowing

data element

MG Manufacturer's Part Number

When used, a second 235/234 pair must be used citing either code MFor ZB.

003050F860_1 91 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated MN Model Number

Nl National Drug Code in 4-4-2 Format

N2 National Drug Code in 5-3-2 Format

N3 National Drug Code in 5-4-1 Format

N4 National Drug Code in 5-4-2- Format

ND National Drug Code (NDC)

PD Part Number Description

Use to indicate the noun nomenclature ofthe item. PU Part Reference Number

Use to indicate a part number assigned by an industry (not related to a

specific manufacturer). Do not usefor National Drug Codes.

RC Returnable Container No. Use to indicate an NSN, manufacturer's part number, or other identifying

number (except a serial number) ofa returnable container. The serial number ofa returnable container will be carried in the REF segment with

codeRS.

SN Serial Number

Use to indicate the serial number ofthe item cited in POCOl. For example,

the serial number ofan aircraft engine that is to be repaired.

SV Service Rendered

Use to indicate (in text) the service being ordered.

SW Stock Number

Use to indicate a local stock number.

SZ Vendor Alphanumeric Size Code (NRMA)

Use to indicate the size ofan item being ordered. UK U.P.CJEANShipping Container Code (1-2-5-5-1)

VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned by a contractor other than a

manufacturer.

ZB Commercial and Government Entity (CAGE) Code

Use to indicate a manufacturer who can be identified by a CAGE code. Refer to 003050 Data Element Dictionary for acceptable code values. POC09 234 Product/Service ID X AN 1/40

Identifying number for a product or service POCIO 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. POCll 234 Product/Service ID X AN 1/40

Identifying number for a product or service POC12 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. POC13 234 Product/Service ID X AN 1/40

Identifying number for a product or service POC14 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

003050F860 1 92 03 July 1997
860 - Purchase Order Change Request

POC15 234

POC16 235

POC17 234

POC18 235

POC19

POC20

POC21

POC22

POC23

POC24

POC25

POC26

POC27

234

235

234

235

234

235

234

235

234

Buyer Initiated Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying niunber for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Ser\'ice ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive nimiber used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service

003050F860 1 93 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

CNl Contract Information

025

FOG

Detail Optional

1To specify basic data about the contract or contract line item

1 CNl 02 is the contract amount.

2 CNl 03 is the allowance or charge percent.

3 CNl 04 is the contract code. 4 CNl 06 is an additional identifying number for the contract.

Ref.

Pes. Must Use CNlOl

Not Used CN102

Not Used CN103

Not Used CN104

Data

Element

1166

Data Element Summary

Name

Contract Type Code

Code identifying a contract type

Attributes

M ID 2/2

CA Cost Plus Incentive Fee (With Performance Incentives)

CB Cost Plus Incentive Fee (Without Performance

Incentives)

CH Cost Sharmg

CS Cost CW Cost Plus Award Fee CX Cost Plus Fixed Fee FB Fixed Price Incentive Firm Target (With Performance

Incentive)

FC Fixed Price Incentive Firm Target (Without

Performance Incentive)

FD Fixed Price Redetermination

Use to indicate a prospectivefixedprice

redetermination award line item. FF Fixed Price Incentive Successive Target (With

Performance Incentive)

FG Fixed Price Incentive Successive Target (Without

Performance Incentive)

FH Fixed Price Award Fee

FJ Fixed Price Level of Effort FK No Cost FR Firm Fixed Price FX Fixed Price with Economic Price Adjustment

LH Labor Hours

TM Time and Materials

ZZ ^ Mutually Defined

Use to indicate a retroactivefixedprice

redetermination award line item. 782 Monetary Amount O R 1/15

Monetary amount

332 Percent O R 1/6 Percent expressed as a percent

127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

0O305OF86O 94 03 July 1997
860 - Purchase Order Change Request

Not Used CN105 338

Not Used CN106 799

Buyer Initiated Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date Version Identifier O AN 1/30

Revision level of a particular format, program, technique or algorithm

003050F860 1 95 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

P03 Additional Item Detail

030

POC

Detail Optional

25

To specify additional item-related data involving variations in normal price/quantity

structure

1 If PO304 IS present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl

segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

Ref. Pes. Must Use PO301

Not Used PO302

Not Used PO303

Not Used PO304

Not Used PO305

Must Use PO306

Must Use PO307

Data

Element

371

Data Element Summary

Name

Change Reason Code

Code specifying the reason for price or quantity change

Attributes

M ID 2/2

Not Used PO308

AQ Alternate Quantity and Unit of Measure

Use to indicate that the CLIN, SUBCUN, or ELIN

has an alternate quantity and unit ofmeasure (e.g., POC03/P0C05 could cite 10,000 LB andPO306/07

could cite 10 SH. Both quantities and units ofmeasure

are applicable to the item being purchased - steel

plates).

EV Estimated Quantity

Use to indicate the quantityfor the CLIN, SUBCLIN,

or ELIN cited in POCOl is an estimate. 373 Date O DT 6/6 Date (YYMMDD)

236 Price Identifier Code X ID 3/3

Code identifying pricing specification

212 Unit Price O R 1/17

Price per unit of product, service, commodity, etc. 639 Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

380 Quantity M R 1/15

Numeric value of quantity

Due to the mandatory nature ifthis data element, when PO301 is code EV,

repeat the quantity cited in POC03.

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes.

3. Due to the mandatory nature ofthis data element, when PO301 is code

EV, repeat the unit ofmeasure cited in POC05.

Refer to 003050 Data Element Dictionary for acceptable code values. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

O03050F860 1 96 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTP Pricing Information

040

POC

Detail Optional

>1

To specify pricing information

1 If either CTP04 or CTP05 is present, then the other is required. 2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

4 If CTP 10 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.

2 CTP08 is the rebate amoimt.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Not Used CTPOl 687 Class of Trade Code O ID 2/2

Code indicating class of trade CTP02 236 Price Identifier Code X ID 3/3

Code identifying pricing specification

Use to indicate the differentpricesfor a line item. ALT Alternate Price Use to indicate a lease-to-purchase price.

ICL Unit Price Through Quantity

/, Use to indicate the end ofa quantity range

applicable to step ladder pricing.

2. Use in conjunction with codes PBQ and MAXfor

step ladder pricing. Step ladderpricing is defined as

theprice specifiedfor the quantity range containing

the quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in contrast to use ofcode PAQ which identifies quantities at which differentprices are applied.

MAX Maximum Order Quantity Price

J. Use to indicate the quantity above which the price

will not changefor step ladderpricing.

2. Use in conjunction with codes ICL and PBQfor

step ladderpricing. Step ladder pricing is defined as

the price specifiedfor the quantity range containing

the quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in contrast to use ofcode PAQ which identifies quantities

at which different prices are applied.

PAP Protection Level Price Use to indicate the pricefor the packagingprotection

level (preservation) cited in CTPIO. This amount is additive to the unit price cited in POC06 or to the zone

003050F860_1 97 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

CTP03

CTP04

CTP05

212

380

355

price cited in CTP03 (when CTP02 is code ZNP)

which are based on standard commercialpreservation,

FAQ Price Break Quantity(s)

Use to indicate a quantity where an incrementalprice

break occurs. For example, ifprice breaks occur at

quantities 11, 21, 31, etc., then for a purchase quantity

of25, thefirst 10 units are at thefirst price, the next 10 units are at the second price and the last 5 units are

at the third price. This is in contrast to step ladder

prices where all 25 units are one price.

PBQ Unit Price Beginning Quantity

1. Use to indicate the beginning ofa quantity range

applicable to step ladderpricing.

2. Use in conjunction with codes ICL and MAXfor

step ladder pricing. Step ladder pricing is defined as

the price specifiedfor the quantity range containing

the quantity purchased, applying to all the items

purchased. Use ofcodes ICL, MAXand PBQ is in contrast to use ofcode PAQ which identifies quantities at which different prices are applied.

PPA Packing Level Price Use to indicate thepricefor the packaging level cited

in CTPIO. This amount is additive to the unitprice

cited in either PO104 ofthe 850 transaction set or POC06 ofthis transaction set or to the zone price cited

in CTP03 (when CTP02 is code ZNP) which are based on standard commercial packaging.

SPC Special Price

1. Use to indicate that the line item unit price cited in POC06, is a specialprice authorized by a

representative ofthe sellingparty.

2. When used, identify the authorizing party either in the l/PER/360 or 2/PER/llO segment citing code lA

in PEROl andprovide a special price authorization

number either in the l/REF/350 or 2/REF/lOO

segment citing code SO in REFOl.

a. DO NOT use CTP03 when this code is used. ZNP Zone Price Use to indicate thepricefor delivery to a zone cited in CTPIO. This is the total price ofthe item and is based on standard commercialpackaging andpreservation.

Ifa higher level ofpackaging andpreservation is required, use additional repetitions ofthis segment

citing code PAP and PPA in CTP02.

Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Quantity X R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. 003050F860 1 98 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Refer to 003050 Data Element Dictionary for acceptable code values. 648 Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

649 Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

782 Monetary Amount O R 1/15

Monetary amount

639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

499 Condition Value O AN 1/10

Identifies rate restrictions or provisions

When CTP02 is code PAP, PPA, or ZNP, cite the applicabteproteciion levet,

packing level or zone to which the price in CTPO^jtppUes.

Not Used CTP06

Not Used CTP07

Not Used CTP08

Not Used CTP09

CTPIO

003050F860 1 99 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

MEA Measurements

049

POC

Detail Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Data Element Summary

Ref. Data

Des. Element Name Attributes

MEAOl 737 Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Use any code,

BT Batch Limits

Wlten the modification applies to a requirements or an indefinite award

instrument, use to indicate the minimum and maximum limits ofthe

government's obligation to order either in terms ofdollars or quantity under

the basic instrument When the modification applies to a Task Order or a

Delivery Order, use to indicate the minimum and maximum limits ofthe

government's obligation to order under the specific instrument Use MEA04-

COOlOl to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and the maximum.

CT Counts

Use to indicate variations in quantity when expressed as a discrete quantity^

Specify the quantity under and/or over in MEA05/06.

DE Defects

Use to indicate a warrantyperiod.

LT Lot Limits

Use to indicate the minimum and maximum limits ofthe contractor's

obligation either in terms ofdollars or quantity to deliver under a

requirements or indefinite quantity type award instrument Do not usefor a

purchase order or a delivery order. Use MEA04-C00101 to identify the unit

ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum

and the maximum,

OL Order Limits

Use to indicate the maximum that the government may orderfrom a

requirements, or indefinite quantity type award instrument in a specified

time period. Do not usefor a purchase order or a delivery order. Use MEAOS

to identify the quantity, MEA04-C00101 to identify the unit ofmeasure, and

MEA04-C00104 to identify the time period.

003050FS60 1 100 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated PM Permitted

Use to indicate the minimum and maximum quantity or dollars permittedper

order against a requirements or an indefinite quantity type award

instrument Do not usefor apurchase order or a delivery order. Use

MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.} and use MEA05/06 to specify the minimum and the maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code other than code ZZZ.

, MX Maximum

When MEAOl is code OL, use to indicate the maximum amount that can be

ordered in a specifiedperiod oftime. PO Percent ofOrder (-,+)

Use to indicate the variation in quantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/'or over in MEA05/06.

RY Ratio

When cm01 is code CA, CB, CH, FB, FQ FF, or FG, use to indicate the

Government and contractor share ratio. Identify the Government share in MEA05 and the contractor share in MEA06.

TT Time

Use to indicate the length ofa warranty period. Specify the length oftime in MEA03 and the time period in MEA-COOIOL

Refer to 003050 Data Element Dictionary for acceptable code values. MEA03 739 Measurement Value X R 1/20

The value of the measurement

MEA04 COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

1. This composite unit ofmeasure can be used to indicate the maximum that may be ordered during a specifiedperiod oftime under a requirements or

indefinite quantity type award instrument

Must Use COOlOl 355

2. For example: Ifthe maximum that can be orderedper quarter is 10,000

each, then MEAOl would cite code OL, MEA02 would cite code MX, MEA03

would cUe 10,000, MEA04-C00101 would cUe code EA, and MEA04-

COOl 04 would cite code Ql.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

Not Used C00102

Not Used C00103

C00104

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

003050F860 1 101 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

Not Used C00115

MEA05

MEA06

1018 Exponent

Power to which a unit is raised O R 1/15

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range

/. When MEAOl is code CTor MEA02 is code PO, use to specify the

variation in quantity under.

2. Wlien MEAOl is code BT, LT, or PM, use to specify the minimum amount

or quantity.

3. When MEA02 is RY, use to specify the Government share,

4. Percents will be cited asfollows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (note: leading and trailing zeros are suppressed).

741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range

1. When MEAOl is code CT or MEA02 is code PO, use to specify the

variation in quantity over.

2. When MEAOl is code BT, LT, or PM, use to specify' the maximum amount

or quantity.

3. When MEA02 is RY, use to specify the contractor share.

Not Used MEA07

4. Percents will be cited asfollows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (note: leading and trailing zeros are suppressed).

935 Measurement Significance Code O ID 2/2

003050F860 1 102 03 July 1997
860 - Purchase Order Change Request

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

Buyer Initiated Code used to benchmark, qualify or further define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Measurement Method or Device X ID 2/4

The method or device used to record the measurement

003050F860 1 103 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

PID Product/Item Description

050

PID

Detail Optional

1To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified m PID04. A

'"Y" indicates that the specified attribute applies to this item. A "N" indicates it does

not apply. Any other value is indeterminate. Comments: 1 If PIDOl = "F", then PID05 is used. If PIDOl = "S", then PID04 is used. If PIDOl =

'"X", then both PID04 and PID05 are used.

2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Ref. Pes. Must Use PIDOl

PID02

PID03

PID04

PID05

Data

Element

349

750

559

751

352

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Use any code. Use ofthefollowing codes is preferred as indicated in the

accompanying notes.

32 Type of Test/Inspection

Use to indicate a First Article Test line item. OC Option

Use to indicate a line item that is unfunded at the time ofaward, such as an

option, a line item establishedfor incrementalfunding, provisioned item, or a multi-year line item. When used, cite the nature ofthe line item in FIDOS.

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Use any code other than code ZZ.

Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set '\

003050F860 104 03 July 1997
860 - Purchase Order Change Request

Not Used PID06 752

Not Used PID07 822

Not Used PID08 1073

Buyer Initiated

2. ate OPTION, INCREMENTAL FUNDING, PROVISIONED ITEM, or MULTI-YEAR as appropriatefor the line item. When using PID02 and

PID05, use code Xin PIDOl.

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003050F860 1 105 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

070

POC

Detail Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to mdicate action pertaining to a report.

Must Use

Ref. Pes. PWKOlData

Element

755

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

Use to identify the type ofpaper work that is being provided to or must be

provided by the contractor. 25

35

AE

CI

C5

C6

CP

CX

CY

DW

Fl

F2

Purchase Plan

Use to indicate a make or buyplan.

Subcontractor Plan

Attachment

Use to indicate some additional document^ e.g., list of

governmentfurnishedproperty, related to the award

instrument or modification is being sent by means

other than within the transaction set. Specify the nature ofthe document in PWK07.

Cost Data Summary

Use to indicate non-certified cost andprice data.

Certified Cost and Price Data Wage Determination

Wlten used, identify the Wage Determination number

in the 2/REF/lOO segment using code 2 Yin REFOl.

Certificate of Compliance (Material Certification)

Use to indicate a Certificate ofConformance. When

used, PWK04 should cite code PC.

Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure Contract Funds Status Report (CFSR)

Status report for fiinds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs Drawing(s)

Cost Performance Report (CPR) Format 1 Detailed contract status report including current reporting month values at specified levels of the work

breakdown structure Cost Performance Report (CPR) Format 2

O03O5OF86O 106 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

PWK02 756

003050F860 1

Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with beginning

and ending values F4 Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining significant cost or schedule variances IT Certified Inspection and Test Results KA Contract Data Requirements List (CDRL)

Use to indicate an attachment applicable to a Contract

Data Requirements List (CDRL) noted in this transaction set will beprovided.

MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work (SOW).

PM Proof of Insurance PP Proposal

S9 Representation

A statement (report) by a prospective contractor that makes a representation about a specific condition

Use to indicate a payment andperformance bond,

SN Shipping Notice

SP Specification

TO Demand Report

Use to indicate a Contract Data Requirement List

(CDRL) deliverable. US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent While any listed code can be used, code EL is preferred when the indicated

paperwork can be provided electronically using one ofthe transaction sets

specifically designedfor the purpose. BE By Mail and Electronically

Use to indicate E-MaiL

BM ~ By Mail

Use to indicate transmittal via the USPS.

CF Courier

Use to indicate transmittal via commercial express

courier. DA Data Use to indicate otherforms ofelectronic transfer. When used, identify the otherform in PWK07.

107 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated EL Electronically Only

1. Use to indicate that data was or is to be sent by a

separate EDItransaction set

2. Ifdata has been sent by a separate EDI transaction

set, identify the unique number ofthe transaction set in REF02 ofthe 2/REF/lOO segment citing code TNin REFOl

FX By Fax

lA Electronic Image

Use to indicate the World Wide Web. When used,

provide the Universal Resource Locator (URL) where

information is to be obtained in PWK07.

WS With Shipment ( With Package)

PWK03 757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

The number ofcopies is assumed to be 1 unless a greater number is specified

in this data element

PWK04 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use to identify the recipient ofthe paperwork. Ifthere is more than one

recipient ofthe same paperwork item, use multiple repetitions ofthe PWK

segment with the same report code in PWKOL Provide the address ofthe

recipient in either the l/Nl/300 or 2/N1/340 segment and/or the

communications number ofthe recipient in either the l/PER/350 or 2/PER/390 segment

44 , Data Processing Service Bureau

Use in conjunction with PWKOl code MSto indicate

the Agency's Hazardous Material Information System

(HMIS) centralfocalpoint to whom Material Safety

Data Sheets are to be sent 7D Contracting Officer Representative

7N Party to Receive Proposal

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer,

C4 Contract Admmistration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area IS Party to Receive Certified Inspection Report

Use when PWKOl is code ITor MR.

KF Audit Office

The office performing the audit KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the governmentparty responsiblefor a

project to include the Advisor under a Grant. KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

SM Party to Receive Shipping Manifest

003050F860 1 108 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated ZD Party to Receive Reports

The organization designated to receive reports

Not Used PWK05 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Not Used PWK06 67 Identification Code X AN 2/20

Code identifying a party or other code

PWK07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

1. Use only ifnecessary to provide additional information or instructions

applicable to a specific paperwork item.

2. When PWKOl is code S9, use to identify the lead timefor submission of

the payment andperformance bond.

3. When PWK02 is code DA, use to identify the otherform ofelectronic

transfer.

4. When PWK02 is code JA, used to identify the URL.

5. Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set.

PWK08

Must Use C00201

C002 Actions Indicated O

Not Used C00202

Not Used C00203

Not Used C00204

Not Used C00205

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed When PWKOl is code 25, 35, CI, CS, CP, CX, CY,F1,

F2, F3, F4, F5, IT, MR, MS, PD, PM, PP, S9, SN,

TO, or US, use to indicate the specified paperwork is required to be provided by the contractor. PV Provided

When PWKOl is code AE, C6, DW, KA,FJ,orSP, use

to indicate the specified paperwork will be provided by

the buyer.

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003050F860 1 109 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

080

POC

Detail Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "F", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

Data

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

Use the listed codes to identify applicablepackaging requirements.

CD

CT

CUD

HM

IC

LP

OPI

PK

PM

PML

SMK

UC

UCL

Cleaning or Drying Procedure

Cushioning Thickness

Cushioning and Dunnage

Hazardous Material

Intermediate Container

Level Of Preservation

Optional Procedure Indicator Packing

When thepacking code associated with Packaging

Characteristic Code PKis a threeposition code; the

firstposition signifies Level A packingfor Overseas

shipments via surface; the secondposition signifies

Level Bpackingfor Overseas shipments viafreight

forwarder, APO/FPO, or air; the thirdposition

signifies Level Cpackingfor domestic shipments.

When standard commercialpackaging perASTMD

3951 is acceptable, citeMIL-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

003050F860 1 110 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated WM Wrapping Material

PKG03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA.

PKG04 754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

1. The actual codes associated with the packaging characteristic codes cited

in PKG02 can befound in Code Source List 197 (MIL-STD 2073-2C).

2. When the contractor is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y"' or "YY"

(dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code} to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD 2073-

2C. Use PKG05 to provide supplementary or special requirements.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor thepreservation method

code, insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

i. Use to provide Supplemental Instructions or Special Packaging

Instructions. Ifthe information to be provided exceeds the maximum length

ofthis data element, provide the information in the N9 loop, using code KD

in N90L

Not Used PKG06 400

2. Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F860 1 111 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

P04

Semantic Notes: Comments:

Item Physical Details

090

POC

Detail Optional

>1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

1 If either PO402 or PO403 is present, then the other is required. 2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required. 4 If either PO408 or PO409 is present, then the other is required. 5 If P04 1 0 is present, then P04 1 3 is required.

6 If P041 1 is present, then P0413 is required.

7 If P04 1 2 is present, then P04 1 3 is required.

8 If P04 1 3 is present, then at least one of P04 1 0 P04 1 1 or P04 1 2 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P04 1 3 defines the unit of measure for P04 1 0, P04 1 1, and P04 1 2.

Ref. Pes. PO401

PO402

PO403

PO404

Data

Element

356

357

355

103

Data Element Summary

Name Attributes

Pack O NO 1/6

Number of irmer pack units per outer pack unit

1. Use to identify the unitpack quantity.

2. Cite the number 777777 to indicate a bulk quantity (MILSTD 2073-2C

codeBLK).

3. Cite the number 888888 to indicate "Packager's option as long as all other

requirements are met" (MILSTD 2073-2C code YYY).

4. Cite the number 999999 to indicate "Special requirements - refer to supplemental data, special instructions or drawings provided" (MILSTD

2073-2C code ZZZ).

Size X R 1/8

Size of supplier units in pack

Use only to identify the size ofthe individual items within a unit container.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1 : Packaging Form, Part 2: Packaging Material

INT Intermediate Container

PAF Pallet - 4 Way

003050F860 1 112 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated A pallet that permits entry of handling equipment on

each of its four sides PAT Pallet - 2 Way

A pallet that permits entry of handling equipment on

opposing two of its four sides SRW Shrink Wrap

In packaging, a method of securing a unit load by

placing a large "bag" of plastic film over the components and applying heat to induce shrinkage and

cause the bag to tighten around the contents UNT Unit

Use to indicate the unit container.

PO405 187 Weight Qualifier O ID 1/2

Code defining the type of weight

Use any code other than code Z. Refer to 003050 Data Element Dictionary for acceptable code values. PO406 384 Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

Use to specify the weight ofa container, the weight shall be provided to 1 decimalplace.

PO407 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

PO408

PO409

385

355

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

Use to specify the cube ofa container. The cube shall be provided to 3

decimalplaces.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. PO410 82 Length X R 1/8

Largest horizontal dimension of an object measiu^ed when the object is in the upright position

P0411 189 Width X R 1/8 Shorter measurement of the two horizontal dimensions measured with the object in the upright position

P0412 65 Height X R 1/8 Vertical dimension of an object measured when the object is in the upright

position

Use to specify the depth ofthe container.

P0413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

003050F860 1 113 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. P0414 810 Inner Pack O NO 1/6

Number of units in each selling pack

1. Use to specify the quantity ofunit containers within an intermediate

container.

2. Cite the number 666666 to indicate "See Appendix 3, MILSTD 2073-lB"

(MIL-STD 2073-2C code AAA).

3. Cite the number 777777 to indicate "See Method ofPreservation " (MILSTD 2073-2C code XXX).

4. Cite the number 888888 to indicate "Packer's option as long as all other

requirements are met" (MIL-STD 2073-2C code YYY).

5. Cite the number 999999 to indicate "Special requirements - see specific

drawing or instruction provided" (MIL-STD 2073-2C code ZZZ).

003050F860 1 114 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

100

POC

Detail Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

16 Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Use to indicate a Foreign Military Sale. 2Y Wage Determination

Use to indicate a Department ofLabor Wage

Determination Number. Use ifthe Wage

Determination is passed by reference only or to identify the Wage Determination numberpassed by some other means as specified in the PWK segment

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa Statement of Work is part ofthe modification, the

PWKsegment can be used to indicate how the SOWis being provided.

82 Data Item Description (DID) Reference

Specific data elements that the government will ask a contractor to provide and are spelled out in specific

requirement documents

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a contract 97 Package Number

A serial number indicating unit shipped

9B " Repriced Line Item Reference Number

1. Use to indicate a specialprice authorization

number.

2, When used, code lA should be used PEROl in the

2/PER/llO segment and code SPC should be used in CTP02 in the 2/CTP/040 segment

9G Department of Defense Form 250 Requirement Code

003050F860 1 115 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Use to indicate the inspection and acceptance

requirementsfor a data item specified on the Contract Data Requirements LisL

AH Agreement Number

Use to indicate a Union Agreement Number.

BL Government Bill of Lading

DG Drawing Number

EV Receiver Identification Number

A unique number identifying the organization/site location designated to receive the current transmitted

transaction set Use to indicate the requiring office, Le., the technical

office responsiblefor ensuring adequacy ofthe data on a Contract Data Requirements List. Use an

abbreviation ofthe activity, e.g., NICP, Navy

Inventory Control Point

IL Internal Order Number

Use to identify the requisition

(MILSTRIP/FEDSTRIP document) number.

IQ End Item

' —

Use to identify an end item to which the modification

pertains. ^ _^ . IX Item Number

Use to indicate a Federal supply schedule (FSS)

special item number.

KO Approval Code

Use to indicate the approval code on a Contract Data

Requirements List

KV Distribution Statement Code

Use to indicate the code on a Contract Data

Requirements List that specifies the distribution statement a contractor is to mark on a data item. LT Lot Number

NI Military Standard (MIL-STD) Number

NJ Technical Document Number

NL Technical Order Number

P4 Project Code

Use to indicate the project number applicable to this line item. PH Priority Rating

Use to indicate the MILSTRIP/FEDSTRIPpriority

rating.

PR Price Quote Number

Use to indicate the contractor's bidf quote orproposal

number.

QC Product Specification Document Number

Model designation of replacement component

RQ Purchase Requisition No. Use to indicate the Purchase Request (PR) number or

the Purchase Request Order Number (PRON). When

citing a purchase request number, concatenate its line

item number with thepurchase request number if it is necessary to transmit both numbers.

RS Returnable Container Serial Number

82 Military Specification Number (MILSPEC)

003050F860 1 116 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated S3 Specification Number

Use to indicate a specification number other than a MIL-SPEC. When used, cite the specification number

in REF02 and identify the issuing activity in REF03.

T4 Signal Code

Defense Fuel Supply Center to bill back fuel purchases

to the appropriate service or agency account fund

TG Transportation Control Number (TCN)

TN Transaction Reference Number

L Use to indicate the unique reference numberfor a

related transaction set(e.g., an 841 transaction set carrying a related technical specification or drawing).

Each transaction set has a unique number. In the case ofthe 841 transaction set, that number is carried in SPI02.

2. When used, cite the related transaction set's unique

number in REF02 and cite the XI2 transaction set designator ofthe related transaction set, e.g., 841, in REF03.

TP Test Specification Number

VQ Related Contract Line Item Number

Use to indicate a line item in the award instrument or

modification to which this line item pertains.

VW Standard

Use to indicate a standard other than a Military

Standard (MIL-STD). When used, cite the standard

number in REF02, e.g., ASTMD3951, and, if necessary, further identify the standard in REFOS.

W2 Weapon System Number

Identifies a weapon system

Use to indicate the Weapon System Code.

W8 Suffix

Differentiates between partial actions taken on the

original transaction Use to indicate a MILSTRIP/FEDSTRIP requisition

suffix number. This code can be used ifthere is only

ONE occurrence ofthe REF segment with code IL in REFOl.

WF Locally Assigned Control Number

XC Cargo Control Number

'Vse to indicate the tracking numberforfuel being sent by a tanker vessel. XE Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

ZZ Mutually Defined

tJse to indicate another type ofreference number.

When used, identify the nature ofthe number in REFOS.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Ifa document has a revision or extension, the document number and the

revision or extension number should be concatenated and cited in this data

003050F860 1 117 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

element.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

/. Use to carry additional information applicable to a reference number cited in REF02.

2. Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set

003050F860 1 118 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

110

FOG

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. Must Use PEROlData

Element

366

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

lA Review/Repricing Contact

1. Use to indicate an individual who authorized a one

time special pricefor the line item in this POC loop,

e.g., a spotpricing reduction from an existing contract or catalog price. In this instance, PER02 MUSTbe

used.

2. When used, cite a special price authorization

number in the 2/REF/lOO segment citing code 9B in REFOl and use the 2/CTP/040 segment citing code

SPC in CTP02 to identic the line item authorized a

special price.

AU Report Authorizer

1. Use to indicate the approver ofa Contract Data

Requirements List

2. Use this code when POC08 code EF is used. BD Buyer Name or Department

Use to indicate the Grants Management Specialist PI Preparer

A firm, organization, or individual who determines the

tax liability from information supplied by the taxpayer

1. Use to indicate thepreparer ofa Contract Data

Requirements List

2. Use this code when POC08 code EF is used. PER02 93 Name -

-

.

- ~ ^ AN 1/35

Free-form name

Use to identify the name ofa point ofcontact Last name, followed 6yfirst name, is preferred. Ifthe whole name is longer than 35 characters, the use ofinitialsfor thefirst name is recommended. PER09 may be used to cite the

party's title. PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

003050F860 1 119 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated (AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02, Include the area code. PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable All numbers, other than those associated with code EM, shall be transmitted

as a continuous number with no extraneous characters. PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in PER02. For example, ifPER03/04 cites a telephone number, PER05/06 can

be used to cite a FAXnumber.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPER03 is used citing either code A U or

TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

All numbers, other than those associated with code EM, shall be transmitted

as a continuous number with no extraneous characters. PER07 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a third communications numberfor the party cited in PER02.

AU

EM

EX

FX

IT

TE

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Telephone Extension

Use only ifPEROS is used citing either code AUor

TE.

Facsimile

International Telephone

Include the country code. Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code.

003050F860 1 120 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters,

PER09 443 Contact Inquiry Reference - - ^.^^ ^ AN 1/20

Additional reference number or description to clarify a contact number

Use, ifnecessary, to provide the title oftheparty cited in PER02.

003050F860 1 121 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment: SAC Service, Promotion, Allowance, or Charge Information

Position: 130

Loop: SAC

Level: Detail Usage: Optional

Max Use: 1 Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

Syntax Notes: 1 At least one of SAC02 or SAC03 is required.

2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC 10 is present, then the other is required.

5 If SACl 1 is present, then SAC 10 is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC 1 4 is present, then SAC 1 3 is required.

Semantic Notes: 1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 IS present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SAC 10 and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SAC 10 and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the tradmg partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SAC 10 using the qualifier "DO" - Dollars in SAC09.

Must Use

Ref. Pes. SACOlData

Element

248

SAC02 1300

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

A Allowance

C Charge

N No Allowance or Charge

Use to indicate the service is to beprovided at no

charge.

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Any code, other than code ZZZZ, may be used but the listed codes are

preferred.

B180 Cleaning Charge

B610 Container Service Charge USA/Canada

Use to indicate a reusable container.

B870 Customs Charge

C240 Disconnect Charge

003050F860 1 122 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than TrucMoad (LTL) Charge

Use to indicate a chargefor a less than full carload or truckload,

£400 Loading (Labor Charges)

E470 Lump Sum

Use to indicate the lump sum amount applicable to a Value Engineering

Change Proposal (VECP).

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery

Use to indicate a chargeforpreparation ofa DD Form 250.

Not Used SAC03

Not Used SAC04

SAC05

SAC06

SAC07

G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

G530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

HI 70 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate Contractor Acquired Parts (CAP).

H550 Surcharge

H990 Testing Services Charge

1260 Transportation Direct Billing

1380 Unloading (Labor Charges)

1590 Warranties

Refer to 003050 Data Element Dictionary for acceptable code values. 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

1301 Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

610 Amount O N2 1/15

Monetary amount

378 Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated Use any code other than code Z. Refer to 003050 Data Element Dictionary for acceptable code values. 332 Percent X R 1/6 Percent expressed as a percent

003050F860 1 123 03 July 1997
SACIO

860 - Purchase Order Change Request - Buyer Initiated CUe 4.25% as 4,25; cite 3% as 3 (note: leading and trailing zeros are

suppressed)

SAC08 118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity X R 1/15

Numeric value of quantity

Use to indicate the quantity to which the amount in SAC05 applies.

SAC10/11 can be used together to specify a quantity range to which the

amount in SAC05 applies.

380 Quantity O R 1/15

Numeric value of quantity

Use only ifSACIO is used. SAClO/11 can be used together to Specify d

quantity range. 331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Use to identify the ACRN, project code, funding code, or accounting code to which a charge or allowance is applicable. These reference numbers and

their relationship to thefinancial accounting data they represent is established in the 1/AT/278 and l/REF/279 segments.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

SACll

Not Used SAC12

SAC13

Not Used SAC14

Not Used SAC15

003050F860 1 124 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

1X8 Conditions of Sale

Semantic Notes:

Comments:

140

FOG

Detail Optional

1To specify general conditions or requirements and to detail conditions for substitution of

alternate products

1 At least one of IT801 IT802 IT803 IT805 or IT807 is required.

2 If either IT808 or IT809 is present, then the other is required.

3 If either ITS 10 or IT81 1 is present, then the other is required. 4 If either ITS 12 or ITS 13 is present, then the other is required. 5 If either ITS 14 or ITS 15 is present, then the other is required.

6 If either ITS 16 or ITS 17 is present, then the other is required. 7 If either ITS 18 or ITS 19 is present, then the other is required.

8 If either IT820 or ITS21 is present, then the other is required.

9 If either IT822 or IT823 is present, then the other is required.

10 If either IT824 or IT825 is present, then the other is required. 11 If either ITS26 or IT827 is present, then the other is required.

1 ITS03 is the maximum monetary amount value which the order must not exceed.

2 IT804 is the account number to which the purchase amount is to be charged.

3 ITS05 is the date specified by the sender to be shown on the invoice.

1 Element 235/234 combinations should be interpreted to include products and/or

services. See the Data Dictionary for a complete list of ID's. 2 ITSOS through IT827 provides for ten (10) different product/service ID's for each

item. Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.

Ref. Pes. IT801

IT802

IT803

Not Used IT804

Data

Element

563

564

610

508

Data Element Summary

Name Attributes

Sales Requirement Code X ID 1/2

Code to identify a specific requirement or agreement of sale P2 Ship As Soon As Possible

Use only with DTMOl code 996. P4 Do Not Preship

Use only when DTMOl is code 064 or 106; or when

LDTOl iscodeAY

SC Ship Complete

Use to indicate partial shipments will not be acceptedSV Ship Per Release

Use to indicate that the ordered item(s) are to be

shipped in place.

Do-Not-Exceed Action Code X ID 1/1 Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565)

0 Cancel Balance of Order/Item that Exceeds Value

Specified in Data Element 565

1 Cancel Entire Order/Item

Amount X N2 1/15

Monetary amount

Use to identify a maximum line item total amount, that ifa contractor would

exceed, shall result in the entire line item quantity or balance ofthe line item

quantity that exceeds the maximum amount not beingfilled. Account Number O AN 1/35

Account number assigned

003050F860 1 125 03 July 1997
860 - Purchase Order Change Request

Not Used IT805 373

Not Used IT806

Not Used IT807

Not Used IT808

Not Used IT809

Not Used IT810

Not Used IT811

Not Used IT812

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

IT813

IT814

IT815

IT816

IT817

IT818

IT819

IT820

IT821

IT822

IT823

IT824

IT825

IT826

Not Used IT827

559

566

235

234

235

234

235

234

235

234

235

234

235

234

235

234

235

234

235

234

235

234

Buyer Initiated Date X

Date (YYMMDD)

Agency Qualifier Code O

Code identifying the agency assigning the code values Product/Service Substitution Code X

Code indicating product or service substitution conditions

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the ti^pe/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service

DT 6/6

ID 2/2

ID 1/2

ID 2/2

m

AN 1/40

ID 2/2

1AN 1/40

ID 2/2

m

m

AN 1/40

ID 2/2

m

AN 1/40

ID 2/2

m

AN 1/40

ID 2/2

m

AN 1/40

ID 2/2

m

AN 1/40

ID 2/2

m

AN 1/40

ID 2/2

m

AN 1/40

ID 2/2

m

AN 1/40

003050F860 1 126 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ITD Terms of Sale/Deferred Terms of Sale

150

POC

Detail Optional

2To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required. 3 If ITD09 is present, then at least one of ITD 10 or ITDl 1 is required.

1 ITD 1 5 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITD 10 or ITDl 1 is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

Ref. Pes. Not Used ITDOl

Not Used ITD02

ITD03

Not Used ITD04

ITD05

Not Used ITD06

ITD07

Not Used ITD08

Not Used ITD09

Not Used ITDIO

Not Used ITDll

Not Used ITDl

Not Used ITD13

Not Used ITDl

Not Used ITD15

Data

Element

336

333

338

370

351

446

386

362

388

389

342

352

765

107

954

Data Element Summary

Name Attributes

Terms Type Code O ID 2/2

Code identifying type of payment terms Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed)

Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be eamed

Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is eamed

Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

Terms Discount Amount O N2 1/10

Total amount of terms discount

Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

Deferred Amount Due X N2 1/10

Deferred amount due for payment

Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

Description O AN 1/80

A free-form description to clarify the related data elements and their content Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced Payment Method Code O ID 1/1 Code identifying type of payment procedures Percent O R 1/10

Percentage expressed as a decimal

003050F860 1 127 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment: DIS Discount Detail

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

160

POC

Detail Optional

20

To specify the exact type and terms of various discount information

1 DIS05 is the minimum for application of the discount.

2 DIS06 is the maximum for application of the discount.

Ref. Des. Must Use DISOl

Must Use DIS02

Must Use DIS03

Must Use DIS04

Must Use DIS05

Data

Element

653

654

Data Element Summary

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. FOR % Discount per Units Ordered

Use to indicate a percent discount based on the value

ofthe units purchased.

UNT Additional Units per Units Purchased

Use to indicate additionalfree units are to beprovided

based on the number ofunits purchased.

Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. PC Discount Determined as a Percentage of the Value of

the Transaction

Use to indicate the discount as a percent ofthe value

ofthe line item. UN Discount Determined to be Additional Units that Are

Defined by Discount Control Limit Qualifier

Use to indicate the discount as additionalfree units

based on the number ofitems purchased.

Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

1. When DISOl is code PC, use to identify the discountpercentage. Cite

4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are suppressed).

2. When DISOl is code UN, use to identify the number offree units. Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

DAT Time Limits for Discount

1. When DISOl is code PC, use to identify the

discountpercentage. Cite 4.15% as 4.25; cite 3% as 3

(note: leading and trailing zeros are suppressed).

2. When DISOl is code UN, use to identify the

number offree units. DOF Dollars of Purchase

Use in conjunction with DISOl code PC.

657 Discount Control Limit M NO 1/10

Amount or time associated with application of the discount

Use to identify the base amount or quantities applicable to the discount This

is the minimum value or quantity needed to earn the discount

655

656

003050F860 1 128 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated DIS06 657 Discount Control Limit O NO 1/10

Amount or time associated with application of the discount

Use to identify the maximum amount or quantities applicable to the discount

When values are cited in both DIS05/06, this constitutes a range ofvalues or

quantities applicable to the cited discount

003050F860 1 129 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

180

POC

Detail Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required. 4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref. Pes. Must Use FOBOl

FOB02

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

Use to indicate a Government BiU ofLading (GBL)

will be issued. PE Prepaid and Summary Bill Use when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoicedperiodically.

PP Prepaid (by Seller) Use to indicate that transportation charges are not included in the unitprice but areprepaid and are to be

added as a separate item on the award instrument's

invoice. PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a specified location (origin or destination location)

Use to indicate transportation charges are included in the unitprice.

Location Qualifier X ID 1/2 Code identifying type of location Use to identify the FOBpoint.

DE

FV

IT

Destination (Shipping) Free Alongside Vessel (Free On Board [F.O.B.] Point)

Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point

Use to indicate the FOBpoint is afreightforwarder.

Provide the address in the Nl loop, citing code IC in moi.

003050F860 1 130 03 July 1997
860 - Purchase Order Change Request

Not Used FOB03

Not Used FOB04

Not Used FOB05

FOB06

KL

KP

OR

W

Buyer Initiated KE Port of Embarkation

Use to indicate that the FOB Point is an overseas port

ofembarkation, either aerial or water, for delivery of

governmentfurnished completed end items. Provide

the address in the Nl loop, citing code KXin NlOl.

Port of Loading

Use to indicate that the FOB Point is a port ofloading.

Provide the address in the Nl loop, citing code KXin

NIOL

Government Furnished Property FOB Point

Use to indicate that the FOBpoint isfor delivery of

Government Furnished Property. Provide the address

in the Nl loop, citing code 7H in NlOl.

Origm (Shipping Point)

Worldwide Geographic Location Code

Use to indicate the FOBpointfor deliveries within the

continental United States is destination and the FOB

pointfor deliveries outside the continental United

States is origin.

Mutually Defined

Use to indicate another FOBpoint, Le., neither at origin nor at destination. Provide the address in the

Nl loop, citing code KXin NlOl.

O AN 1/80

A free-form description to clarify the related data elements and their content Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location

1. Use to identify the acceptance point. This code also identifies the

inspection location when it is the same as the acceptance poinL

334

335

309

ZZ

352 Description

Not Used FOB07

Not Used FOB08

2. When the inspection point differs, use the 2/LM/610 loop to identify the

inspection point by coded means (Destination or Source). The 2/N1/340

loop, citing code LI in NlOl, may be used to identify the inspection location

in N103/N104 or in N1-N4 as afull address. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

1. Use to indicate the acceptance point is neither at

origin nor at destination. When both the acceptance

and inspection points are the same location but

neither origin nor destination, use the 2/N1/350 loop,

citing code 7M in NlOl.

2. When both the acceptance and inspection points are at different locations but neither are origin nor

destination, use the 2/N1/350 loop to provide the

acceptance point address, citing code KZ in NlOl and

the inspection point in another iteration ofthe Nl

loop, citing code LI in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 54 Risk of Loss Qualifier O ID 2/2

003050F860 1 131 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Code specifying where responsibility for risk of loss passes Not Used FOB09 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F860 1 132 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SDQ Destination Quantity

190

POC

Detail Optional

500

To specify destination and quantity detail

1 If either SDQ05 or SDQ06 is present, then the other is required. 2 If either SDQ07 or SDQ08 is present, then the other is required.

3 If either SDQ09 or SDQ 10 is present, then the other is required.

4 If either SDQl 1 or SDQ 12 is present, then the other is required. 5 If either SDQ 13 or SDQ 14 is present, then the other is required.

6 If either SDQ 15 or SDQ 16 is present, then the other is required. 7 If either SDQ 17 or SDQ 18 is present, then the other is required. 8 If either SDQ 19 or SDQ20 is present, then the other is required. 9 If either SDQ2 1 or SDQ22 is present, then the other is required.

1 SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07,

SDQ09, SDQl 1, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.

1 SDQ02 is used only if different than previously defined in the transaction set. 2 SDQ03 is the store number.

3 SDQ23 may be used to identify areas within a store, e.g., front room, back room,

selling outpost, end aisle display, etc. The value is agreed to by trading partners or

industry conventions.

Ref. Pes. Must Use SDQOlData

Element

355

SDQ02 66

Data Element Summary

Name Attributes

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ, but it must be the same code as specified

in POC05.

2. An application program conversion table may be required to convert agency codes to ASCXI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier O ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

While the Federal EDIprogram uses the DUNs number, other government

users ofthis implementation convention may require the use ofother and

additional numbersfor a transition period in order to cross reference

existing data bases to new procurement actions

1

10

33

A2

D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 number is preferred over other codes to identic an entity.

D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or a Civilian Agency Activity Address Code.

Commercial and Government Entity (CAGE)

Military Assistance Program Address Code (MAPAC)

003050F860 1 133 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Must Use SDQ03

Must Use SDQ04

SDQ05

SDQ06

SDQ07

SDQ08

SDQ09

SDQIO

SDQll

SDQ12

SDQ13

SDQ14

SDQ15

SDQ16

SDQ17

SDQ18

SDQ19

SDQ20

SDQ21

SDQ22

Not Used SDQ23

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

67 Identification Code

Code identifying a party or other code

380 Quantity

Numeric value of quantity

310 Location Identifier Code which identifies a specific location

M AN 2/20

M R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

X AN 2/20

X R 1/15

O AN 1/30

003050F860 1 134 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

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Semantic Notes: Comments:

DTM Date/Time Reference

200

POC

Detail Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use DTMOl 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

Use when the delivery date ofthe order does not conform to the basic Indefinite Delivery Contract

(IDC) instrument.

007 Effective Use with codes KD6 or RD8 in DTM06 to indicate We'

ordering periodfor a line item, e.g., a provisioned

item. Specify the date range in DTM07.

017 Estimated Delivery

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. Oni Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe

week. J

106 Required By

Use to indicate that deliveries are due exactly on the

specified date. VIA Month Ending

Use to indicate delivery is required within the specified

month. In DTMOl, identify the month and cite the last calendar day ofthe month.

181 Stop Work (as of) 193 Period Start JJse to indicate theperformanceperiod start date or

$ease.

194 Period End

Use to indicate the performanceperiod "end date or

lease. 275 Approved

Date report was approved by contractor representative

Use to indicate the approval date ofa Contract Data

Requirements List

368 Submittal

003050F860 1 135 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

375

DTM02

DTM03

373

337

376

405

600

601

602

641

937

994

996

Date

Date an item was submitted to a customer When REFOl is code TN, use to indicate the date ofa

related transaction set Delivery Start The date that deliveries will begin

Use to indicate the start date/timefor deliveries when

the total quantity is to be delivered during a specified

period.

Delivery End

The date that deliveries will end

Use to indicate the end date/time when the total quantity is to be delivered during a specified period.

Production

Used to identify dates and times that operations or processes were performed

Use to indicate the preparation date ofa Contract

Data Requirements List. As Of

Use to indicate the "as of datefor submission of

data.

First Submission

Use to indicate the date ofthefirst submission ofa

data item specified by a Contract Data Requirements

List. Subsequent Submission

Use to indicate the date(s) ofa subsequent

submission(s) ofa data item specified by a Contract Data Requirements List

Option

'Use with DTM02 to indicate the last datefor the

exercise ofan option or with DTM06/07to indicate the

period during which the option may be exercised.

Department of Labor Wage Determination Date Use to indicate the date ofa Department ofLabor

Wage Determination. Ifrevisions or modifications are

applicable to a Wage Determination, cite the date of

the most recent revision or modification in DTM02.

Quote

The date on which a (price) quote was rendered

When REFOl is code PR, use to indicate the date of

the quote or offer. Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate delivery is due on or before the

specified date. X D I 6/6

DTM04 623

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only in the HHMMformat

Time Code O ID 2/2

003050F860 1 136 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Use only when DTM03 is used to express a time. CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

1. Use any code.

2. Use to qualify a date when it is necessary to express the date in other than

YYMMDDformat

3. Use also to qualify a range ofdates or times. Use ofcode RD6 or RD8 is preferredfor expressing a date range

Refer to 003050 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

When used to identify a time rangefor deliveries on a specified date, use code RTMin DTM06 to qualify a delivery time range, e.g., for March 30,

1994 between 1:00 PM and 4:00 PMlocal time. Use DTMOl/02 to convey

the March 30, 1994 date.

003050F860 1 137 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

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TD5 Carrier Details (Routing Sequence/Transit Time)

240

POC

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Des. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Data

Element

133

66

67

91

387

368

309

310

731

732

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67) 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. D Parcel Post Use to indicate the U.S. Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Locafion Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

003050F860 1 138 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Code specifying the value of time used to measure the transit time

733 Transit Time X R 1/4

The numeric amount of transit time

284 Service Level Code X ID 2/2

Code defining service

1. Use any code other than code ZZ.

'''9.

Not Used TD511

TD512

2. When TD401 is code EMR, use to identify the transportation

requirements to satisfy the Emergency Order.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F860 1 139 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

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TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

260

FOG

Detail

Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Any code, other than code ZZZ, may he used but the listed codes are

preferred.

AMM A.M. Delivery Requirement

DA Dangerous

EMR Emergency Service

Use to indicate an Emergency Order. When this code is used, TD512 may be

used to specify transportation requirements.

TD402

TD403

TD404

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee Before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set.

003050F860 1 140 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

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Semantic Notes:

MAN Marks and Numbers

270

POC

Detail Optional

10To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Ref. Des. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2 Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2 Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F860 1 141 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

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Comments:

TXI Tax Information

290

POC

Detail Optional

>1

To specify tax information

1 At least one of TXI02 TXI03 or TXI06 is required. 2 If either TXI04 or TXI05 is present, then the other is required.

3 If TXI08 is present, then TXI03 is required.

1 TXI07 is a code indicating the relationship of the price or amount to the associated

segment.

1 TXI02 is the monetary amount of the tax. 2 TXI03 is the tax percent expressed as a decimal.

3 If TXI02 is not used, then the application of the percent (TXI03) is between trading

partners.

Ref. Pes. Must Use TXIOl

TXI02

TXI03

Not Used TXI04

Not Used TXI05

TXI06

TXI07

TXI08

TXI09

Data Element Summary

Data

Element Name Attributes

963 Tax Type Code M ID 2/2

Code specifying the type of tax Use any code other than code ZZ.

Refer to 003050 Data Element Dictionary for acceptable code values. 782 Monetary Amount X R 1/15

Monetary amount

954 Percent X R 1/10

Percentage expressed as a decimal

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed)

955 Tax Jurisdiction Code Qualifier X ID 2/2

Code identifying the source of the data used in tax jurisdiction code

956 Tax Jurisdiction Code X AN 1/10

Code identifying the taxing jurisdiction

441 Tax Exempt Code X ID 1/1 Code identifying exemption status from sales and use tax Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 662 Relationship Code O ID 1/1 Code indicating the relationship between entities A Add

Use to indicate the tax amount cited in TXI02 is to be

added to the total line item amount.

D Delete

Use to indicate the tax amount cited in TXI02 has

been deletedfrom the total line item amountproposed

in the Response to the Solicitation.

I Included

Use to indicate the tax amount cited in tXl62 is included in the total line item amount

828 Dollar Basis For Percent OR 1/9 Dollar basis to be used in the percent calculation of the allowance, charge or

tax 325 Tax Identification Number O AN 1/20

()03050F86O 142 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

When TXI06 is used, provide thepurchasing activity's tax exempt number

when required by the taxingJurisdiction. TXIIO 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

1. Use to identify the ACRN, project code, funding code, &r accounting code

to which a tax is applicable. These codes and their relationship to the

financial accounting data they represent are established in the l/AMT/277

loop.

2. Use only when TXI07 is code A.

003050F860 1 143 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

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SPI Specification Identifier 291

POC

Detail Optional

>1

To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

Ref. Pes. Must Use SPIOl

SPI02

Data

Element

786

128

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

Use to specify the level of Government security classification or commercial

protection level assigned to the item identified in SPI02/03. Ifthe item has

both a Government security classification and a commercialprotection level, cite the Government security classification in this data element and cite the

commercialprotection level in SPI09.

06 Supplier Proprietary

92 Government Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

/. Use to identify items within the transaction set that are classified, e.g., FMS case number, drawing number, SOW, etc. Use SPI04 to further define

the number or description ofthe item cited in SPI03, ifnecessary.

SPI03

SPI04

Not Used SPI05

Not Used SPI06

Not Used SPI07

Not Used SPI08

SPI09

2. Use any code other than code ZZ. DD Document Identification Use to indicate an Engineering Data List

Refer to 003050 Data Element Dictionary for acceptable code values. 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

790 Entity Title O AN 1/132

Title of the data entity

Use only ifnecessary to further define the item cited in SPI03.

791 Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction 792 Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item

353 Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set 755 Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the

()03()5()F860 144 03 July 1997
860 - Purchase Order Change Request

Not Used SPIIO 559

Not Used SPIll 822

Not Used SPI12 554

Not Used SPI13 1322

Not Used SPI14 1401

Buyer Initiated information following

When SPIOl is code 92, 93, or 94, use to identify the commercial protection

level assigned to the item in SPI03, ifapplicable.

06 Supplier Proprietary

Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set Certification Type Code O ID 1/1 Code indicating the type of certification Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

003050F860 1 145 03 July 1997
Position: 292

Loop: POC

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Must Use

Ref. Pes. MSGOl

Data

Element

933

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Not Used MSG02 934

003050F860 1 146 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

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SCH Line Item Schedule

295

SCH

Detail Optional

1To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCH 10 is required.

3 If SCH09 is present, then SCH08 is required. 4 If SCH10 is present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Ref.

Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Data

Element

380

355

98

93

374

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

017

063

064

077

106

174

358

Delivery Requested

Use when the delivery date ofthe order does not conform to the basic Indefinite Delivery Contract

(IDC) instrument

Estimated Delivery

Do Not Deliver After

Use to indicate that deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe

week.

Required By

Use to indicate that deliveries are due exactly on the

specified date. Month Ending

When this code is used, cite the last date ofthe month.

Cycle Begin

Date on which the cycle begins

003050F860 1 147 03 July 1997
860 - Purchase Order Change Request

Must Use SCH06

SCH07

373

337

SCH08 374

SCH09

SCHIO

Buyer Initiated 375 Delivery Start The date that deliveries will begin

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that delivery is due on or before the

specified date. Date M DT 6/6 Date (YYMMDD)

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only In the HHMMformat

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

Use when the delivery date ofthe order does not conform to the basic Indefinite Delivery Contract

(IDC) instrument

017 Estimated Delivery

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. 077 Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe

week.

106 Required By

Use to indicate that deliveries are due exactly on the

specified date. 174 Month Ending

When this code is used, cite the last date ofthe month.

359 Cycle End

Date on which the cycle ends

376 Delivery End

The date that deliveries will end

Use to indicate the end ofa period ofperformance.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that delivery is due on or before the

specified date. 373 Date -.^ DT 6/6 Date (YYMMDD)

337 Time X TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only in

003050F860 1 148 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated the HHMMformat

SCHll 326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract nimiber)

Use, as applicable, to cross-reference the cited line item to an RFQ or

requisition number.

Not Used SCH12 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003050F860 1 149 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

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Semantic Notes: Comments:

N9 Reference Number

320

N9

Detail Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

5N Citation of Statute Use to indicate the legislative authorization under

which the line item is awarded. Cite the legislative

program title in N903.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

BB Authorization Number

Proves that permission was obtained to provide a

service Use to indicate the Code ofFederal Regulations.

CJ Clause Number

Use to indicate a purchasing activity clause (Le., a

clause notfound in FAR, DFARS, etc.). Identify the

purchasing activity issuing the clause in N903.

DF Defense Federal Acquisition Regulations (DFAR)

DX Department/Agency Number

Use to indicate an Agency clause and identify the

agency in N903.

EC Circular

Use to indicate an OMB Circular number.

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

K7 Paragraph Number

Use to indicate information for a contractor. Cite an

applicable number in N902 andprovide the

information in thefollowing MSGsegment. The

numbering system can be based on the uniform

contractformat, e.g., H-1 for special requirements or any other numbering system the originator desires. KD Special Instructions Number

Use to indicate a special instruction. Indicate the

agency or purchasing activity issuing the special

instruction in N903. Ifthis special instruction number

is not included in previously provided terms and

conditions, provide thefull text in thefollowing MSG

segment

003050F860_1 150 03 July 1997
860 - Purchase Order Change Request

N902

N903

127

369

Buyer Initiated KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use to indicate the Master Solicitation number that contains applicable terms and conditions.

VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Use to indicate any other reference number that cannot use a specific qualifier code. Indicate the source ofthe reference in N903 and use thefollowing

MSGsegment, if necessary, to pass text Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text

/. When N901 is code CJor DX, use to identify the ageney orpurchasing

activity issuing the clause cited in N902.

2. When N901 is code ZZ, use to identify the source ofthe reference and use

thefollowing MSGsegmentfor text, if necessary,

3. When N902 cites a FAR or other Progress Payment clause codified within

48 CFR and the Progress Payment rate or Progress Payment Liquidation

rate is other than the customary rate, cite the words PROGRESS PAYMENT

RATE or LIQUIDA TION RA TE andprovide the rate in thefollowing MSG

segment

4. Use offree-form text is discouraged ifthe information can be provided by some other means within the transaction set.

N904

Not Used N905

373

337

Date O DT 6/6

Not Used N906 623

Date (YYMMDD)

Use to identify the date ofthe clause cited in N902, The DD (day) portion of

the date is always OL

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003050F860 1 151 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment: MSG Message Text

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

330

N9

Detail Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Must Use

Ref. Pes. MSGOl

Not Used MSG02

Data

Element

933

934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text When citing a Progress Payment rate or Progress Payment Liquidation rate, the rate (percentage) shall be cited as afourposition number with two

decimal places. Cite 87percent as 87.00, cite 87.5 percent as 87.50, cite 7.25 percent as 07.25. Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

n03050F860 1 152 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

LS Loop Header

331

POC

Detail Optional

1To indicate that the next segment begins a loop

1 One loop may be nested contained within another loop, provided the inner nested

loop terminates before the outer loop. When specified by the standard setting body as mandatory, this segment in combination with "LE", must be used. It is not to be used

if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop

segment. The loop ID number is given on the transaction set diagram in the appropriate ASC X12 version/release.

Comments: 1 See Figures Appendix for an explanation of the use of the LS and LE segments.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use LSOl 447 Loop Identifier Code M AN 1/4

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

Cite the letters LDT.

003050F860 1 153 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

332

LDT

Detail Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOlData

Element

345

Must Use LDT02

Must Use LDT03 344

LDT04 373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range AD From date of sample approval to first product shipment

AH From Date of Receipt of First Article to First Article Approval

AI From Date of a Specified Event to Delivery

Wlten this code is used, identify the specified event in thefollowing MSG segment Ifthe specified event is the scheduling ofa shipment or the requesting of

shipping instructions, cite the contact communications

number in the 2/PER/390 segment

From Date of First Delivery to Date of Subsequent

Delivery{ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

SubsequentDelivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

Use to indicate the completion date, e.g.,for a level of

effort From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of

Item M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

AJ

AK

AM

AV

AW

AX

AY

AZ

380 Quantity

CY

DA

KK

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible timeperiod, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

O DT 6/6

MO

QY

SA

WK

Date

Date (YYMMDD)

Use to cite a date relevant to the lead time. For example, the start date ofthe

()0305()F860 1 154 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

cited activity.

003050F860 1
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

QTY Quantity

333

LDT

Detail Optional

>1

To specify quantity infonnation

Must Use

Ref. Des. QTYOl

Must Use QTY02

QTY03

Data Element Summary

Data

Element Name

673 Quantity Qualifier

Code specifying the type of quantity

IJ

Attributes

M ID 2/2

Due

The amount due to the customer Use to indicate the quantity to be delivered. Time Units

The number of time units such as 8 (hours)

Use to indicate the length ofthe delivery period.

Number of Originals

Use to indicate the number ofregular copies ofa data

item on a Contract Data Requirements List that are to be delivered

Drafts Use to indicate the number ofdraft copies ofa data

item on a Contract Data Requirements List that are to be delivered. Duplicates

Use to indicate the number ofreproducible copies ofa

data item on a Contract Data Requirements list that are to be delivered to all addressees on an exhibit

distribution list. Shipments

Use to indicate the number ofshipments expected to complete the deliverable quantity.

M R 1/15

Numeric value of quantity

1. When QTYOl is code IJ, cite the quantity to be delivered.

IK

52

K6

KF

SA

380 Quantity

2. When QTYOl is code IK, cite the length ofthe delivery period in this data

element, e.g., 4, and in QTY03 identify the time measurement ofthe delivery

period, e.g., months.

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. DA Days

When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

003050F860 1 156 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

IS code IK, use to indicate the length ofthe delivery period,

MO Months

When QTY01 is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

WK Week

When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

YR Years When QTYOl is code IJ, use to indicatefrequency ofdelivery. Wlien QTYOl

is code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F860 1 157 03 July 1997
Position: 334

Loop: LDT

Level: Detail Usage: Optional

Max Use: 1 Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Must Use

Ref. Pes. MSGOl

Data

Element

933 Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Name Attributes

Not Used MSG02 934

00305()F860 1 158 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

335

LDT

Detail Optional

3To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

10 Account Managers Code

Identifies the telecommunications manager assigned to

this account Use to indicate an accounting code. IZ Financial Detail Code

AT Appropriation Number

When used, cite the number in REF03.

AX Government Accounting Class Reference Number

(ACRN)

BL Government Bill of Lading

FU Fund Code

Defense Fuel Supply Cneter to bill back fuel purchases

to the appropriate service or agency account fund IL Internal Order Number

Use to indicate the requisition

(MILSTRIP/FEDSTRIP document) number.

P4 Project Code

TO Transportation Control Number (TCN)

TH Transportation Account Code (TAC)

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content When REFOl is code A T, use to identify the appropriation number.

003050F860 1 159 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LM Code Source Information

336

LM

Detail Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Ref. Pes. Must Use LMOl

Not Used LM02

Data Element Summary

Data

Element Name

559 Agency Qualifier Code

Code identifying the agency assigning the code values DF Department of Defense (DoD)

822 Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003050F860 1 160 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LC^ Industry Code

337

LM

Detail Mandatory

>1

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list FX Frequency

Use to indicate the deliveryfrequency codefor a data

item deliverable on a Contract Data Requirements List (DD Form 1423).

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific industry code list

003050F860 1 161 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

LE Loop Trailer

338

POC

Detail Optional

1To indicate that the loop immediately preceding this segment is complete

1 One loop may be nested contained within another loop, provided the inner nested

loop terminates before the other loop. When specified by the standards setting body

as mandatory, this segment in combination with "LS", must be used. It is not to be

used if not specifically set forth for use. The loop identifier in the loop header and

trailer must be identical. The value for the identifier is the loop ID of the required

loop beginning segment. The loop ID number is given on the transaction set diagram

in the appropriate ASC X12 version/release.

1 See Figures Appendix for an explanation of the use of the LE and LS segments.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use LEOl 447 Loop Identifier Code M AN 1/4

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

Cite the letters LDT.

003050F860 1 162 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

340

Nl

Detail Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N1 0 1

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use NlOl 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28 Subcontractor

31 Postal Mailing Address

Use only when an actual mailing address is required

and it is differentfrom the addressprovidedfor any

other qualifier code. Do not use if another qualifier

code can be used to pass this address. When used, cite the name ofthe party in N102 and the N2 segment, if necessary. 44 Data Processing Service Bureau

Use to indicate the Agency's Hazardous Materia!

Information System (HMIS) centralfocalpoint to whom Material Safety Data Sheets are to be sent. 61 Performed At

The facility where work was performed

i7se to indicate additionalplaces ofperformance

applicable to the line item. 7D Contracting Officer Representative

7G Hazardous Material Office

7H Government Furnished Property FOB Point

7L Preliminary Inspection Location

Use to indicate the inspection location for afirst

article. 7M Inspection and Acceptance Location

Use to indicate the inspection and acceptance point

when both are at the same location but the location is neither at origin nor at destination. VP Transportation Office

88 Approver

Manufacturer's representative approving claim for payment

Use to indicate the party approving a Contract Data

Requirements List

AE Additional Delivery Address

|7se to indicate a shipment in-place location.

003050F860 1 163 03 July 1997
Bill-to-Party

Use to indicate the party who will provide

reimbursementfor the payment ofa contractor's

invoice. This is an internal government billed party

and not theparty the contractor bills. Use is discouraged. Use only when the contractor or other

party receiving the order or copy ofthe order, needs to receive this information.

Country

Use to indicate the country to which a Foreign

Military Sale applies. Cite "FMS" in N102 and cite the applicable two position ISO 3166 country code in N404.

Dealer

Use to indicate a dealer or reseller ofproducts.

Distributor Use to indicate a distributor ofproducts.

Examiner

Use to indicate a Grant Investigator.

Intermediate Consignee

When FOB02 is code IT, me to indicate afreight

forwarder.

Party to Receive Certified Inspection Report

Item Manager

The address of the person responsible for the managment of an item of supply

Use to indicate the government inventory manager.

Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the governmentparty responsiblefor a

project to include the advisor under a Grant

Free on Board Point

When FOB02 is code KE, KL, or ZZ, use to specify the

other FOBpoint

Technical Office

Use to indicate the technical office that has

cognizance over the technicalportion ofthe order, if

differentfrom the office originating the order. Do not

use unless it is intendedfor the contractor to deal

directly with the citedparty.

Acceptance Location

Use when the acceptancepoint is other than at origin or destination. Inspection Location

Place where the item was viewed or inspected

Use to indicate the inspection location when it has to be described as an address. Outside Inspection Agency

Use to indicate the inspecting activity is other than the

Contract Administration Office. Preparer

The firm, organization, or individual who determines

164 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

N102

N103

93

66

PA

PC

PN

PO

PR

PW

R6

SM

ST

SV

TS

X2

Z7

ZD

the tax liability from information supplied by the taxpayer

Use to indicate the preparer ofa Contract Data

Requirements List

Party to Receive Inspection Report

Party to Receive Cert, of Conformance (C.A.A.)

Party to Receive Shipping Notice

Party to Receive Invoice for Goods or Services

Use to indicate where the invoice should be mailed.

Payer

Use to indicate the paying office. Pick Up Address

Use to indicate the location where government

property is to be picked upfor repair or other

disposition.

Requester

Use to indicate the requesting agency/activity.

Party to Receive Shipping Manifest

Ship To

Ifthe address is an FPO or APO, cite FPO or APO in N102, cite the zip code in N403, cite code AR in N405,

and cite the two letter identifier (AAfor Miami, AEfor

New York, APfor San Francisco) in N406.

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those ser\'ices will be performed

Use to indicate the location where a service, e.g., grass

cutting, is to be performed or where service for a

product can be obtained.

Party to Receive Certified Test Results

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Mark-for Party

The party for whom the needed material is intended

Party to Receive Reports

The organization designated to receive reports

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system;'method of code structure used for Identification Code (67)

While the Federal EDIprogram uses theDUNs number, other government

users ofthis implementation convention may require the use ofother and

additional numbersfor a transition period in order to cross reference

existing data bases to newprocurement actions

1

10

D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

D-U-N-S^4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

Department of Defense Activity Address Code

003050F860 1 165 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated (DODAAC)

Use to indicate a Department ofDefense or a Civilian Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F860_1 166 03 July 1997

N104

Not Used N105

Not Used N106
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

350

Nl

Detail Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name N202 93 Name O AN 1/35

Free-form name

003050F860 1 167 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

360

Nl

Detail Optional

2To specify the location of the named party

Must Use

Ref. Pes. N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

()03050F860 1 168 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

370

Nl

Detail Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

Data

Element

19

156

116

26

309

N406 310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

Cite the two position ISO 3166 country code. Location Qualifier X ID 1/2

Code identifying type of location AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO).

Location Identifier O AN 1/30

Code which identifies a specific location When N405 is code AR, cite the two letter APO or FPO identifier (AA for

Miami, AEfor New York, APfor San Francisco).

003050F860 1 169 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

380

Nl

Detail Optional

12 To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

REF02

REF03

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

10

IZ

AT

AX

BL

FU

IL

Account Managers Code

Identifies the telecommunications manager assigned to

this account Use to indicate an accounting code. Financial Detail Code

Appropriation Number

When used, cite the number in REF03.

Government Accounting Class Reference Number

(ACRN)

Government Bill of Lading

Fund Code

Defense Fuel Supply Cneter to bill back fiiel purchases

to the appropriate service or agency account fund

Internal Order Number

Use to indicate the requisition

(MILSTRIP/FEDSTRIP document) number.

Project Code

Transportation Control Number (TCN)

Transportation Account Code (TAC)

X AN 1/30

P4

TG

TH

Reference Number

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content Wlten REFOl is code AT, use to identify the appropriation number.

003050F860 1 170 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

390

Nl

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Ref. Pes. Must Use PEROl

PER02

Data Element Summary

Data

Element Name Attributes

366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AV Advisor

Wise in conjunction with code KG to indicate the

governmentparty who will work with the contractor m basic R&D efforts in a particular science area. CD Contract Contact Use in conjunction with NlOl code 7D to indicate the

Contracting Officer's Representative.

CN General Contact Use in conjunction with IS101 code ST to indicate the

accepting official at destination. HM Hazardous Material Contact Use in conjunction with NlOl code 7G. IC Information Contact Use with an applicable NlOl code to indicate an

information point ofcontact when no other code

applies. J

NT Notification Contact When NlOl is code ST, LDTOl in the 2/LDT/332 or 2/LDT/4S1 segment cites code AI, and the 2/MSG/334

or 2/MSG/454 segment specifies a requirement to obtain shipping instructions, use to indicate the party

to contactfor shipping instructions. ^

PP Program Manager

1. Includes Grants Project Officer

^. Use in conjunction with NlOl code KG.

RE Receiving Contact When NlOl is code ST, LDTOl in the 2/LDT/332 or 2/LDT/451 segment cites code AT, and the 2/MSG/334

or 2/MSG/454 segment specifies a requirement to schedule a shipment, use to indicate the party to contact to schedule a shipment

93 Name O AN 1/35

Free-form name

Use to identify the name ofappoint ofcontact. Last name, followed byfirst name, is preferred. Ifthe whole name is longer than 35 characters, the use ofinitialsfor thefirst name is recommended. PER09 may be used to cite the

003050F860 1 171 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

party's title. PER03

PER04

PER05

PER06

PER07

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters. 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in PER02. For example, ifPER03/04 cUes a telephone number, PER05/06 can

be used to cite a FAXnumber.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPER03 is used citing either codeAU or

TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code.

364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters. 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify' a third communications numberfor the party cited in PER02.

AU

EM

EX

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Telephone Extension

Use only ifPEROS is used citing either code AUor

TE.

003050F860 1 172 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

AH numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters. PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use, ifnecessary, to provide the title ofthe party cited in PER02.

003050F860 1 173 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Scliedule

405

Nl

Detail Optional

200

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is requned.

2 If SCH08 is present, then at least one of SCH09 or SCH 10 is required.

3 If SCH09 is present, then SCH08 is requu-ed. 4 If SCH 1 0 is present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Data Element Summary

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Data

Element

380

355

98

93

374

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

017

063

064

077

106

174

358

375

Delivery Requested

Use when the delivery date ofthe order does not conform to the basic IDC instrument

Estimated Delivery

Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe

week.

Required By

Use to indicate that deliveries are due exactly on the

specified date. Month Ending

Wlten this code is used, cite the last date ofthe month.

Cycle Begin

Date on which the cycle begins

Delivery Start

003050F860 1 174 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Must Use SCH06

SCH07

SCH08

SCH09

SCHIO

996

SCHll

The date that deliveries will begin

Required Delivery

A date on which or before, ordered goods or services must be delivered

Vse to indicate that delivery is due on or before the

specified date,

373 Date M DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only in the HHMMformat

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

Use when the delivery date ofthe order does not conform to the basic Indefinite Delivery Contract

(IDC) instrument

017 Estimated Delivery

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. 077 Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe

week.

106 Required By

Use to indicate that deliveries are due exactly on the

specified date. 174 Month Ending

When this code is used, cite the last date ofthe month.

359 Cycle End

Date on which the cycle ends

376 Delivery End

The date that deliveries will end

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that delivery is due on or before the

specified date. 373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only in the HHMMformat

326 Request Reference Number O AN 1/45

003050F860 1 175 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Reference number or RPQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Use, as applicable, to cross-reference the cited line item to an RFQ or

requisition number.

Not Used SCH12 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003050F860 1 176 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

420

Nl

Detail Optional

12To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Data

Element

133

66

67

91

387

368

309

310

731

732

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67)

10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code other than code ZZ.

2. An application program conversion table may he required to convert agency codes to ASC XI2 codes,

D Parcel Post Use to indicate the U.S. Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2 Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

003050F860 1 177 03 July 1997
860 - Purchase Order Change Request

Not Used TD511 733

TD512 284

Buyer Initiated Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service

1. Use any code other than code ZZ.

2. When TD401 is code EMR, use to identify the ttansportation

requirements to satisfy the Emergency Order.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F860 1 178 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

440

Nl

Detail Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD40 1 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Use any code, other than code ZZZ, but the listed codes are preferred.

AMM A.M. Delivery Requirement

DA Dangerous

EMR Emergency Service

Use to indicate an Emergency Order. When this code is used, TD512 may be

used to specify transportation requirements.

TD402

TD403

TD404

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LIT Less Than Truckload

NC Notify Consignee before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use offreeform text is discouraged ifthe information can beprovided by some other means within the transaction set

003050F860 1 179 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

450

Nl

Detail

Optional

200

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "F", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Data Element Summary

Ref. Data

Pes. Element Name Attributes

PKGOl 349 Item Description Type X ID 1/1 Code indicating the format of a description

F Free- form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

PKG02 753 Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

Use the listed codes to identify applicablepackaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a threeposition code; the

firstposition sign ifies Level A packingfor Overseas

shipments via surface; the secondposition signifies

Level Bpackingfor Overseas shipments viafreight

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments,

* When standard commercialpackaging per ASTMD

3951 is acceptable, cite MIL-STD2073-2C code Xin PKG04.

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

003050F860J 180 03 July 1997
860 - Purchase Order Change Request

PKG03 559

PKG04 754

PKG05 352

Not Used PKG06 400

Buyer Initiated WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

pse to indicate afederal activity other than DoD or VSA

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

1. The actual codes associated with thepackaging characteristic codes cited

in PKG02 can befound in Code Source List 197 (MILSTD 2073-2C).

2. When the contractor is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y", or "YY"

(dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MILSTD 2073-

2C. Use PKG05 to provide supplementary or special requirements,

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor thepreservation method

code, insert either "X" or "XX" (dependent on the number ofpositions in the code),

5. Whenever a code used in PKGQ4 requires an explanation or additional

information, provide it in PKG05.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use to provide Supplemental Instructions or Special Packaging

Instructions, Ifthe information to be provided exceeds the maximum length

ofthis data element, provide the information in the N9 loop, using code KD

in N901.

2. Use offreeform text is discouraged ifthe information can be provided by some other means within the transaction set. Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F860 1 181 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

451

LDT

Detail Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Des. Must Use LDTOl

Must Use LDT02

Must Use LDT03

LDT04

Data

Element

345

344

373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range AD From date of sample approval to first product shipment

AH From Date of Receipt of First Article to First Article Approval

AI From Date of a Specified Event to Delivery

When this code is used, identify the specified event in thefollowing MSG segment Ifthe specified event is the scheduling ofa shipment or the requesting of

shipping instructions, cite the contact communications

number in the 2/PER/390 segment

From Date of First Delivery to Date of Subsequent

Delivery(ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

SubsequentDelivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

Use to indicate the completion date, e.g.,for a level of

effort From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of

Item M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

AJ

AK

AM

AV

AW

AX

AY

AZ

380 Quantity

CY

DA

KK

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible timeperiod, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiarmual

Weeks

O DT 6/6

003050F860 1

MO

QY

SA

WK

Date

Date (YYMMDD)

Use to cite a date relevant to the lead time. For example, the start date ofthe

182 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

cited activity.

003050F860 1
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

452

LDT

Detail Optional

10

To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Data Element Summary

Ref. Des. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element Name

88 Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

87 Marks and Numbers

Marks and numbers used to identify a shipment or parts

87 Marks and Numbers

Marks and numbers used to identify a shipment or parts

88 Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

87 Marks and Numbers

Marks and numbers used to identify a shipment or parts

87 Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2

Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F860 1 184 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

QTY Quantity

453

LDT

Detail Optional

5To specify quantity information

Must Use

Ref.

Pes. QTYOl

Must Use QTY02

QTY03

Data Element Summary

Data

Element Name

673 Quantity Qualifier

Code specifying the type of quantity

Attributes

M ID 2/2

IJ Due

The amount due to the customer Use to indicate the quantity to be delivered. Time Units

The number of time units such as 8 (hours)

Use to indicate the length ofthe delivery period.

Number of Originals

Use to indicate the number ofregular copies ofa data

item on a Contract Data Requirements List that are to be delivered. Drafts Use to indicate the number ofdraft copies ofa data

item on a Contract Data Requirements List that are to be delivered. Duplicates

Use to indicate the number ofreproducible copies ofa

data item on a Contract Data Requirements list that are to be delivered to all addressees on an exhibit

distribution list. Shipments

Use to indicate the number ofshipments expected to complete the deliverable quantity. g M R 1/15

Numeric value of quantity

/. When QTYOl is codelJ, cite the quantity to be delivered.

IK

52

K6

KF

SA

380 Quantity

2. When QTYOl is code IK, cite the length ofthe delivery period in this data

element, e.g., 4, and in QTY03 identify the time measurement ofthe delivery

period, e.g., months.

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code other than code ZZ.

2. An application program conversion table may be required to convert agency codes to ASCX12 codes.

003050F860 1

DA Days

185 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

MO Months

When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

WK Week

When QTYOl is code IJ, use to indicatefrequency ofdelivery. When QTYOl

is code IK, use to indicate the length ofthe delivery period.

YR Years When QTYOl is code IJ, use to indicatefrequency ofdelivery. Wlten QTYOl

is code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F860 1 186 03 July 1997
Position: 454

Loop: LDT

Level: Detail Usage: Optional

Max Use: 1 Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Must Use

Ref. Pes. MSGOl

Data

Element

933 Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Name Attributes

Not Used MSG02 934

003050F860 1 187 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

455

LDT

Detail Optional

3To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Ref. Pes. Must Use REFOl

REF02

REF03

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

10

IZ

AT

AX

BL

FU

IL

Account Managers Code

Identifies the telecommunications manager assigned to

this account Use to indicate an accounting code.

Financial Detail Code

Appropriation Number

When used, cite the number in REF03.

Government Accounting Class Reference Number

(ACRN)

Government Bill of Lading

Fund Code

Defense Fuel Supply Cneter to bill back fuel purchases

to the appropriate service or agency account fund

Internal Order Number

Use to indicate the requisition

(MILSTRIP/FEDSTRIP document) number.

Project Code

Transportation Control Number (TCN)

Transportation Account Code (TAC)

X AN 1/30

P4

TO

TH

Reference Number

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content When REFOl is code AT, use to identify the appropriation number.

003050F860 1 188 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

AMT Monetary Amount

590

AMT

Detail Optional

1To indicate the total monetary amount

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use AMTOl 522 Amount Qualifier Code M ID 1/2

Code to qualify amount

1. For the correct use ofthefollowing codes in variousfee andprofit

arrangements by type ofcontract, see the table above.

2. Codes 7, 29, AX, BM, K9, KC, KD, ZR, and ZS are to be used in accordance with the notes or definition associated with each code.

1 Line Item Total Use to indicate the line item total amount,

29 Estimated Price The latest revised estimate of the total cost at complete

for a contract 30 Contract Ceiling

The ceiling price applicable to defined effort 32 Target Fee or Profit Amoimt

The fee (can also be percent) of profit that will apply to defined contract effort 33 Original Contract Target Cost Value of the original negotiated contract 35 Current Target Cost Sum of Original Contract Target Cost and Negotiated

Contract Changes

70 Open Commitments

Value of supplies or other items committed to for payment (such as on delivery of products)

AX Previous Price Use to indicate the total price ofthe line item being

"changedfrom " as a result ofthe modification.

BM Adjustments

Use to indicate a defiiiiffwit Ttne ttem amount.

E9 Initial Fee Beginning charge before any reductions

FE Fee K4 Initial Target Fee K5 Minimum Fee K6 Maximum Fee K9 New Price Use to indicate the total price ofthe line item has been

003050F860 1 189 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

KC

Must Use AMT02

Not Used AMT03

782

478

KD

KO

ZQ

ZR

ZS

"changed to" as a result ofthe modification.

Obligated

An amount a paily has an obligation to pay upon a successful performance by another party, (e.g., funds

obligated on a contract)

Use in conjunction with the 2/REF/600 segment to indicate the obligatedfunds associated with an

accounting code,

Undeflnitized

An indicator that the amount has not yet been

established but will be established at a future date Use to indicate an undeflnitized amount.

Committed Amount

Initial Target Cost

Increase Use to indicate the increase in the total price ofthe

line item or in the amount ofthe ACRN as a result of

the modification. Decrease Use to indicate the decrease in the total price ofthe

line item or in the amount ofthe ACRNas a result of

the modification. _-"^ Monetary Amount ]yi R 1/15

Monetary amount

Credit/Debit Flag Code

Code indicating whether amount is a credit or debit O ID 1/1

003050F860 1 190 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

600

AMT

Detail Optional

1To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Ref. Pes. Must Use REFOl

REF02

REF03

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

10

Attributes

M ID 2/2

Account Managers Code

Identifies the telecommunications manager assigned to

this account Use to indicate an accounting code. IZ Financial Detail Code

AT Appropriation Number

fVhen used, cite the number in REF03.

AX Government Accounting Class Reference Number

(ACRN)

FU Fund Code

Defense Fuel Supply Cneter to bill back fiiel purchases

to the appropriate service or agency account fimd

P4 Project Code

TH Transportation Account Code (TAC)

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content When REFOl is code AT, use to identify the appropriation number.

003050F860 1 191 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LM Code Source Information

610

LM

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Must Use

Ref. Pes. LMOl

LM02

Data

Element

559

822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values Use any code other than code ZZ. Use code DFto indicate the Department

ofDefense in preference to code DD.

Refer to 003050 Data Element Dictionary for acceptable code values. Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

When LQOl is code ZZ, identify the code list that contains the code cited in LQ02.

003050F860 1 192 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LC^ Industry Code

620

LM

Detail

Mandatory

>1

Code to transmit standard industry codes

1 If LQO 1 is present, then LQ02 is required.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQOl 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list 6 Special Contract Provision Code

Certain contract clauses and provisions that require

special attention Use to indicate special clauses that apply to the line

item. 7 Quality Assurance Site Code

The site at which quality assurance is performed

Use to indicate the inspection point.

9 Indicator Code

A specific condition applies to the contract Use to indicate specific conditions that apply to the

line item. A9 Supplementary Address

Identifies the originating organization's unique logistics

information

ZZ Mutually Defined

Use to indicate that a code list is identified in LM02.

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific industry code list

1. Use to cite a codefrom the code list identified hy the qualifier in LQOL

2. When LQOl is code ZZ, use to cite a codefrom the code list identified in LM02.

003050F860 1 193 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If either CTT03 or CTT04 is present, then the other is required. 2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Ref. Pes. Must Use CTTOl

CTT02

Data

Element

354

347

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6 Total number of line items in the transaction set Use to identify the total number ofPOC segments contained in this transaction set Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Not Used CTT03

Not Used CTT04

Not Used CTT05

Not Used CTT06

Not Used CTT07

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to tliree-digit field. CTT02 is the sum ofthe quantities (POC03)for all POC segments.

81 Weight X R 1/10

Numeric value of weight

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

183 Volume X R 1/8

Value of volumetric measure 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F860 1 194 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

AMT Monetary Amount

020

Summary

Optional

5To indicate the total monetary amount

Data Element Summary

Ref. Pes. Must Use AMTOlData

Element Name

522

Must Use AMT02 782

Amount Qualifier Code

Code to qualify amount

Attributes

M ID 1/2

29

30

AD

AX

K9

KD

TT

TY

ZR

ZS

Monetary Amount

Monetary amount

Estimated Price The latest revised estimate of the total cost at complete

for a contract Use to indicate the total award instrumentprice is an

estimate. Contract Ceiling

The ceiling price applicable to defined effort Use to indicate the contract ceiling priceforfixedprice contracts with retroactive price redetermination.

Adjusted Total Use to indicate a definitized award instrument

amount.

Previous Price Use to indicate theprice ofthe award instrument

being "changedfrom " as a result ofthe modification.

New Price Use to indicate the total price ofthe award instrument

price being "changed to " as a result ofthe

modification.

Undefinitized

An indicator that the amount has not yet been

established but will be established at a future date Use to indicate an undefinitized amount.

Total Transaction Amount

Use to indicate the total value ofthe award instrument

when it is not an estimate. Total at Complete

Use to indicate the total value ofthe award instrument

when it is incrementallyfunded. For Grants, include

the total amount committedfor the entire project

period. Increase Use to indicate the net increase in the award

instrumentprice as a result ofthe modification. Decrease Use to indicate the net decrease in the award

instrument price as a result ofthe modification.

M R 1/15

003050F860 1 195 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated Not Used AMT03 478 Credit/Debit Flag Code O ID 1/1 Code indicating whether amount is a credit or debit

003050F860 1 196 03 July 1997
860 - Purchase Order Change Request - Buyer Initiated

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SE

030

Transaction Set Trailer

Simimary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Ref. Pes. Must Use SEOl

Must Use SE02

Data

Element

96

329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Enter the same number as the one carried in ST02.

003050F860 1 197

TirU.S. GOVERNMENT PRINTING OFFICE: 1998 -433-236/82669 03 July 1997
I

i

I
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in paper copy or microfiche form.
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