# CA2019100EN.01001501.xml

| 15.3.2019 | EN | Official Journal of the European Union | CA 100/15 |
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15.3.2019

EN

Official Journal of the European Union

CA 100/15

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RECRUITMENT NOTICE PE/221/S

Director (F/M) (Function group AD, grade 14)

DIRECTORATE-GENERAL FOR THE PRESIDENCY — DIRECTORATE FOR RESOURCES

(2019/C 100 A/02)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for the Presidency — Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be to grade AD 14 (2). The basic salary is EUR 14 546,67per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly, |
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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,

| — | managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity, |
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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,

| — | planning the directorate’s work (deciding objectives and strategies); taking the necessary decisions to attain the set objectives; assessing services provided with a view to ensuring that high standards are maintained, |
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planning the directorate’s work (deciding objectives and strategies); taking the necessary decisions to attain the set objectives; assessing services provided with a view to ensuring that high standards are maintained,

| — | advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity, |
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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,

| — | cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity, |
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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,

| — | managing and seeing through specific projects likely to involve financial responsibilities, |
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managing and seeing through specific projects likely to involve financial responsibilities,

| — | acting as authorising officer by subdelegation. |
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acting as authorising officer by subdelegation.

5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:

(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:

| — | be a national of one of the European Union’s Member States, |
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be a national of one of the European Union’s Member States,

| — | enjoy full rights as a citizen, |
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enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
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have fulfilled any obligations imposed on them by the laws on military service,

| — | produce the appropriate character references as to their suitability for the performance of their duties. |
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produce the appropriate character references as to their suitability for the performance of their duties.

(b)   Specific conditions

(i)   Qualifications and professional experience required

| — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
  or
  a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years. |
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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

or

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.

| — | At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties. |
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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.

(ii)   Knowledge required

| — | Excellent general knowledge of European affairs, |
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Excellent general knowledge of European affairs,

| — | excellent grasp of internal, national and international political issues, |
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excellent grasp of internal, national and international political issues,

| — | very good understanding of the different cultures represented in the institutions, |
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very good understanding of the different cultures represented in the institutions,

| — | excellent knowledge of the Treaties, |
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excellent knowledge of the Treaties,

| — | excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved, |
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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,

| — | excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods, |
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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,

| — | excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them, |
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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,

| — | excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions, |
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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,

| — | excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.), |
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excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),

| — | excellent knowledge of management techniques. |
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excellent knowledge of management techniques.

(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

(iv)   Skills required

| — | A flair for strategy, |
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A flair for strategy,

| — | leadership qualities, |
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leadership qualities,

| — | forward-planning skills, |
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forward-planning skills,

| — | ability to react appropriately to events, |
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ability to react appropriately to events,

| — | thoroughness, |
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thoroughness,

| — | communication skills. |
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communication skills.

6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.

7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 29 March 2019.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/221/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/221/S) in the subject line, to:

EP-SENIOR-MANAGEMENT@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) No 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (8).

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(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(6)  http://europass.cedefop.europa.eu/

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  OJ L 295, 21.11.2018, p. 39.

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ANNEX

DIRECTORATE-GENERAL FOR THE PRESIDENCY

DIRECTORATE FOR RESOURCES

MAIN TASKS

(Entity comprising 18 staff: 15 officials, 1 temporary staff member and 2 contract staff members)

| — | Overseeing, coordinating and supervising the units of the Directorate for Resources; |
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Overseeing, coordinating and supervising the units of the Directorate for Resources;

| — | Providing the director-general, the directorates and staff in the DG with assistance in the areas of human resources, finance, IT, logistics, professional training and career counselling; |
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Providing the director-general, the directorates and staff in the DG with assistance in the areas of human resources, finance, IT, logistics, professional training and career counselling;

| — | Representing the directorate-general on internal and external committees and at internal and external meetings; |
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Representing the directorate-general on internal and external committees and at internal and external meetings;

| — | Acting as authorising officer by subdelegation. |
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Acting as authorising officer by subdelegation.

UNIT FOR HUMAN RESOURCES

| — | Providing strategic and operational HR services to the DSG’s Office and DG PRES, including: managing posts, job advertisements and recruitment, coordinating and overseeing temporary and contract staff, managing personal data, budgetary allocations, mobility, the staff reports procedure and merit points, complaints and promotions, working time and homeworking, trainee coordination (Traineeships Committee). Compiling HR statistics. Inter-DG Steering Group on HR. |
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Providing strategic and operational HR services to the DSG’s Office and DG PRES, including: managing posts, job advertisements and recruitment, coordinating and overseeing temporary and contract staff, managing personal data, budgetary allocations, mobility, the staff reports procedure and merit points, complaints and promotions, working time and homeworking, trainee coordination (Traineeships Committee). Compiling HR statistics. Inter-DG Steering Group on HR.

| — | Participating in meetings of HR directors. Contributing to the discussion and assessment of innovative HR, financial management and IT strategies. Monitoring and regular updating of the DG’s SEF and PPPs. |
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Participating in meetings of HR directors. Contributing to the discussion and assessment of innovative HR, financial management and IT strategies. Monitoring and regular updating of the DG’s SEF and PPPs.

| — | Planning (annual training plan) and managing professional training services (monitoring of budget). Participating in the Training Officers network. Finalising the ‘Getting to know DG PRES’ project (PPP). Providing career counselling (SCOP-RELOP network). Preparing and contributing to Career Days and Open Days and to the DG PRES trainee reception programme. Managing requests for study visits, away days and external training. |
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Planning (annual training plan) and managing professional training services (monitoring of budget). Participating in the Training Officers network. Finalising the ‘Getting to know DG PRES’ project (PPP). Providing career counselling (SCOP-RELOP network). Preparing and contributing to Career Days and Open Days and to the DG PRES trainee reception programme. Managing requests for study visits, away days and external training.

| — | Managing the DG’s property and logistics needs (removals and requests for furniture). Managing missions by the DG, including monitoring of budget. Participating in the Inter-DG Group on Missions. Coordinating requests for office supplies. Compiling missions and DEMOV statistics. Participating in the Inter-DG Steering Group on Facility Management. Initiating EMAS awareness-raising measures. |
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Managing the DG’s property and logistics needs (removals and requests for furniture). Managing missions by the DG, including monitoring of budget. Participating in the Inter-DG Group on Missions. Coordinating requests for office supplies. Compiling missions and DEMOV statistics. Participating in the Inter-DG Steering Group on Facility Management. Initiating EMAS awareness-raising measures.

FINANCE AND IT UNIT

| — | Delegating authorising officers by subdelegation, managing the FINORD application and the WEB Contrats application, overseeing the financial initiation and ex ante verification of the DG’s budgetary transactions, assisting authorising officers and financial actors (invitations to tender, public procurement procedures, execution of contracts). Drafting periodic and annual activity reports. Participating in the Inter-DG Steering Group on Finance and in the Public Procurement Forum. Ensuring continuity of service and managing risks. |
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Delegating authorising officers by subdelegation, managing the FINORD application and the WEB Contrats application, overseeing the financial initiation and ex ante verification of the DG’s budgetary transactions, assisting authorising officers and financial actors (invitations to tender, public procurement procedures, execution of contracts). Drafting periodic and annual activity reports. Participating in the Inter-DG Steering Group on Finance and in the Public Procurement Forum. Ensuring continuity of service and managing risks.

| — | Providing IT management and governance in DG PRES, including by establishing and monitoring IT Programmes and IT Plans. Identifying ICT requirement and implementing the EP IT strategy. Participating in the ‘e-Parliament’ and ‘Knowledge management’ programmes, etc. Participating in steering committees such as the Inter-DG Steering Group on ICT and ITER, etc., performing business analyses, maintaining the inventory and documentation on the business process and developments. Monitoring decentralised IT projects. |
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Providing IT management and governance in DG PRES, including by establishing and monitoring IT Programmes and IT Plans. Identifying ICT requirement and implementing the EP IT strategy. Participating in the ‘e-Parliament’ and ‘Knowledge management’ programmes, etc. Participating in steering committees such as the Inter-DG Steering Group on ICT and ITER, etc., performing business analyses, maintaining the inventory and documentation on the business process and developments. Monitoring decentralised IT projects.

| — | Managing internal communication in the DG from a strategic and operational perspective, including by modernising the layout and content of the PRESnet intranet site and providing a steady supply of material for this. Producing brochures. Coordinating the Directorates and Units Communication correspondents’ group. Preparing the layouts for the President’s part-session briefings. Participating in the Intranet Strategy Committee and in the ‘Open Days’ task force. |
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Managing internal communication in the DG from a strategic and operational perspective, including by modernising the layout and content of the PRESnet intranet site and providing a steady supply of material for this. Producing brochures. Coordinating the Directorates and Units Communication correspondents’ group. Preparing the layouts for the President’s part-session briefings. Participating in the Intranet Strategy Committee and in the ‘Open Days’ task force.

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