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U.S. DEPARTMENT OF EDUCATION

Washington, D.C. 20202

GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED (GAANN) PROGRAM

(Title VII, Part A, Higher Education Act of 1965, as amended)

INSTRUCTIONS FOR COMPLETING THE ANNUAL PERFORMANCE REPORT

DISCLOSURE OF BURDEN STATEMENT

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a 

collection of information unless such collection displays a valid OMB control number. Public 

reporting burden for this collection of information is estimated to average 11 hours per response, 

including time for reviewing instructions, searching existing data sources, gathering and 

maintaining the data needed, and completing and reviewing the collection of information. The 

obligation to respond to this collection is required to obtain or retain benefit (Title VII, Part A, 

Subpart 2, Section 711 of the Higher Education Act of 1965, as amended). Send comments 

regarding the burden estimate or any other aspect of this collection of information, including 

suggestions for reducing this burden, to regulations.gov during the public comment period for 

this collection of information. If you have specific questions about the form, instrument or 

survey, please contact GAANN Program, U.S. Department of Education, 400 Maryland Avenue, 

SW, Washington, D.C. 20202.

GENERAL INFORMATION

Reporting Requirements – The GAANN program requires the submission of the Annual 

Performance Report (APR) and the SF 425 Federal Financial Report (FFR) by April of 

each year. The Fiscal Year XXXX APR and the SF 425 FFR must be submitted by XXXX. 

Failure to submit these reports by the required deadline may jeopardize future funding. 

The final performance report and the SF 425 report for expired projects must be submitted 90 

days after the end of the final budget period. Grantees are also required to submit a supplement 

to the final performance report two years after the expiration of their GAANN grant. The 

purpose of this supplement is to identify and report the educational and employment outcome of 

each GAANN fellow. Submission of these reports is required under the Education Department 

General Administrative Regulations (EDGAR) volume 75.590, 75.720, and 75.730-732 and 

under 2 CFR 200.328 (Monitoring and reporting program performance).

Format of performance report – You must complete and submit the report electronically. Prior to 

submitting the report, you will receive a letter containing the web address with instructions for 

completing the report online. 
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DEFINITIONS

Budget Period - A one-year interval of time within a project period, which exists for 

budget reporting purposes. 

Cumulative - From the grant’s first budget period to date. 

Project Period - The three-year period of time that is the total length of the GAANN 

grant. 

Note: Future funding or other benefits may be withheld under this program unless all 

required reports are completed and filed as mandated under the U.S. Code of 

Federal Regulations.
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GAANN PROGRAM

ANNUAL PERFORMANCE REPORT 

FISCAL YEAR XXXX - XXXX

Section I: Grantee Information

Instructions: Please complete all information requested in this section including the 

information in the ‘Grantees with Unexpended Balances’ box provided at the end of the Fiscal 

Data section.

General Information

Grant Number: P200A

Institution Name: 

Department/Program: 

Highest degree awarded in the course of study:

 Master’s or PSM Degree

 Doctorate/Other Postbaccalaureate/Professional Degree

Address: 

City, State, Zip Code: 

Project Director Name: 

Telephone Number: 

Fax Number: 

Email Address: 

Data Entry Person: 

(Optional)

Data Entry Phone Number: 

Data Entry Email Address: 

Budget Period: 
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Performance Data

Total number of GAANN fellowships originally awarded to the recipient

Department.

Total number of GAANN fellowship stipends awarded to fellows only using 

federal GAANN funds this budget period.

Total number of GAANN fellowship stipends awarded to fellows using

matching/cost-share funds this budget period (if none, enter zero).

Total number of GAANN fellowship stipends awarded to fellows using a 

combination of matching/cost-share funds and federal GAANN funds

this budget period (if none, enter zero).

Fiscal Data

Instructions: Enter data for 1) the reporting period and 2) the cumulative budget for this project. 

Current Reporting Period

(funds spent to date for the 

current budget year)

Cumulative Budget

(from grant inception to 

current date)

Federal funds expended $ $ 

Matching/cost-share funds expended $ $ 

Federal funds remaining $ $ 

Grantees with Unexpended Balances:

Grantees in their first year who estimate having an unexpended balance of GAANN federal 

funds totaling 70% or higher are required to provide a dollar estimate of unexpended funds. In 

addition, they must submit a detailed plan as to how the funds will be expended.

Plan should include: 

1. The names of fellows who will start the GAANN fellowship in the next reporting period (this 

may include those who will start in the summer);

2. If students have completed or are in the process of completing the FAFSA; and/or

3. A description of efforts taken to ensure that funds that carry over to the second budget period 

are expended.

Grantees in their second year who estimate having an unexpended balance of GAANN federal 

funds totaling 50% or higher are required to provide a detailed plan for expending the remaining 

funds (see above). Grantees’ third year of continuation funding will be reduced or eliminated if 

their plan does not provide enough information to justify receiving continuation funding.

Self-populate

Self-populate

Self-populate

Self-populate
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Grantees in their second year are expected to have funded at least the number of fellows 

originally awarded on their grant by the end of their second year. If the grantee does not 

have the number of fellows originally awarded on their grant by the time they submit their 

second year performance report they should provide the following information:

1. The names of fellows who will start the GAANN fellowship in the next reporting period (this 

may include those who will start in the summer); and

2. If students have completed or are in the process of completing the FAFSA.
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GAANN Annual Performance Report

Section II: Individual Fellow Data

Instructions: The electronic report will prompt you to complete the information requested in 

this section. You will be required to enter the requested data into the system for each individual 

GAANN fellow. 

General Information

1) Fellow’s Name:

 Last Name First Name

2) Institution:

3) Department:

4) Grant Award Number:

5) Gender:  Male  Female 

6) Is the fellow a U.S. Citizen or Permanent Resident?

 Yes  No

7) Year and term fellow entered institution’s graduate program.

Term Year 

8) Ethnicity (Select one) Race (Select one or more)

 Hispanic or Latino  American Indian or Alaska Native

 Not Hispanic or Latino  Asian

 Black or African American

 Native Hawaiian or Other Pacific Islander

 White

Program of Study

9) Field of Study (Check/Select one)

 Select Fellow’s designated GAANN field of study.

 American Founding

 American History and Institutions

 American Political Development

 Area, Ethnic, and Cultural Studies

 Artificial Intelligence

 Biology (Biological Sciences/Life Sciences)

 Chemistry

 Computer and Information Sciences

 Constitutional Law

 Cybersecurity

 Engineering

 Educational Evaluation, Research, and 

Statistics

 Foreign Languages

 Foundations of Western Civilization

 Interdisciplinary

 Mathematics

 Multidisciplinary

 Nursing

 Physics

 Psychology

 Secure Computer Programming
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10) Sub-discipline 

Enter the most commonly used name for the fellow’s sub-discipline. For example: biochemistry, civil 

engineering, organic chemistry.

Status

11) What is the fellow’s current education status? (Check/Select one) 

Master’s or PSM Degree programs:

 Is enrolled 

 Has received the Master’s degree

If fellow has received Master’s degree, specify month and year of graduation

Month _______________ Year _______________

 Left for academic reasons

 Left for non-academic reasons (personal or other reason)

 Other (state reason) __________________________

Doctorate/Other Postbaccalaureate/Professional Degree programs:

 Is enrolled but not yet advanced to candidacy

 Left graduate school after completing Master’s degree

 Has passed prelims and advanced to candidacy

 Has received the doctorate degree

If fellow has received the degree, specify month and year of graduation

Month _______________ Year _______________

 Left for academic reasons

 Left for non-academic reasons (personal or other reason)

 Other (state reason) __________________________

12) If the fellow has graduated, what is the fellow’s employment status within one year of graduation? 

(Check/Select one) 

 Tenure-track teaching job

 Visiting teaching job

 Post-doctoral fellowship

 Private industry

 Working in government agency

 Working in other setting

 Other (state reason) __________________________
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Supervised Teaching Experience

13) Has this fellow completed his/her supervised teaching experience requirement this 

reporting period? 

 Yes  No

If “Yes”, please provide information in the text box below how you were able to comply 

with the following regulatory requirements: 

A) providing the fellow with adequate instruction on effective teaching techniques; 

B) providing extensive supervision of the fellow’s teaching performance; and 

C) providing adequate and appropriate evaluation of the fellow’s teaching performance. 

Please provide a description of the experience in the text box below.

If “No”, please state when this requirement will be fulfilled. 

Note: If the Fellow has completed the supervised teaching experience prior to receiving a 

GAANN fellowship, please specify how they met the three regulatory requirements referenced

above. 

Financial Need 

Financial need is determined each year on the basis of the requirements for need analysis 

prescribed by Title IV, Part F of the Higher Education Act of 1965, as amended. Please 

consult your institution’s financial aid office for information or questions regarding the 
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determination of financial need. Please note that, for GAANN purposes, tuition and fees are 

excluded from the fellow’s cost of attendance (COA) in most every case because the fellowship 

includes an institutional payment that is provided in lieu of tuition and fees normally charged 

to the student. The preferred method for calculating the COA and thus, financial need for a 

GAANN Fellow is to exclude tuition and fees because of the institutional payment. However, 

an institution may need to report the tuition and fees amount as part of COA under certain 

circumstances, such as a State’s requirement that even waived tuition charges must be posted 

to the student’s account. In this situation, the amount of the institutional payment must be 

included as part of the amount that goes to meet that fellow’s financial need. How an 

institution determines a GAANN Fellow’s COA can affect reporting of financial need and the 

resources used to meet that need.

14) What was the total COA for the current budget period? Enter the COA at the time of the fellow’s 

need determination for the current budget period. 

15) If tuition and fees were added to the COA, please enter the amount of tuition and fees for the fellow 

for the budget period year. 

16) At the time of need determination, what was the fellow’s expected family contribution (EFC) 

to their education?

17) What was the fellow’s financial need at the time of need determination?

Note: Financial need = Total COA – tuition and fees (if they were included in determining a fellow’s financial 

need) – EFC

$

$

$

$
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Fellow’s Stipend 

18) What is the source of this GAANN fellow’s stipend? (Check one)

 Entirely from federal GAANN funds

 Entirely from matching/cost-share funds

 A combination of federal GAANN and matching funds

19) What is the amount of the fellow’s stipend for the current budget period? This is the stipend

amount provided directly to the fellow from either federal GAANN funds, matching/cost-share funds, or 

a combination federal GAANN and matching/cost-share funds. 

Note: Remember the fellow’s stipend should not exceed a fellow’s demonstrated need.

If the fellow’s stipend does not equal demonstrated level of need, please state the reason. If remaining 

funds are not sufficient to pay the fellow his or her demonstrated need, how is the remaining stipend being 

met?

Tuition & Fees: 

20) Please provide a dollar value and narrative summary of the benefits provided to the fellow using the 

institutional payment and/or institutional match/cost-share funds. This includes tuition and fee 

benefits.

Previously Funded GAANN fellows

21) Please describe the type of support currently being provided to this fellow. Institutions are required to 

provide two additional years of support to GAANN fellows (through fellowships, assistantships, etc.). If 

$
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the fellow left the program or completed the course of study and received a Master’s or PhD, this section 

may be left blank.

*If there are any noteworthy activities by the fellow you may provide information here.