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n se OMB Control No. 1840-0777

Expiration Date: 02/28/2027

U.S. DEPARTMENT OF EDUCATION

Gaining Early Awareness and Readiness for Undergraduate 

Programs (GEAR UP)

Annual Performance Report for Partnership and State Projects

COVER SHEET

1. PR/Award Number: 

(Located in box 2 of your grant award notification (GAN)) 

2. Name of Grantee: 

3. Address: 

4. Name of Project Director/Contact Person: 

Telephone Number: E-mail Address: 

5. Name of Authorized Representative: 

Telephone Number: E-mail Address: 

6. Report Period: to Month/Day/Year Month/Day/Year

To the best of my knowledge and belief, by signing below I certify that (1) all information in this annual 

performance report is true and correct, and my entity will remain in compliance with the terms and conditions 

of this grant described in the Grant Award Notification (GAN), applicable GEAR UP competition Notice 

Inviting Applications (NIA), GEAR UP Statute (20 U.S.C. 1070a-21—1070a-28), GEAR UP regulations in 

34 CFR part 694, and all other applicable statutory and regulatory requirements. 

I acknowledge that failure to submit true and correct information, failure to operate the GEAR UP program 

in accordance with the statute and regulations described above, or failure to remain in compliance with the 

terms and conditions of this grant may result in liability under the False Claims Act, 31 U.S.C. § 3729, et 

seq.; OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement) in 2 

C.F.R. part 180, as adopted and amended as regulations of the Department in 2 C.F.R. part 3485; and 18 

U.S.C. § 1001, as appropriate, and/or other enforcement actions. 

Name of Project Director (Print) Name of Authorizing Representative (Print)

Signature and Date Signature and Date 
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INSTRUCTIONS: 

The U.S. Department of Education’s (Department) regulations at 34 CFR § 75.720 requires Gaining Early 

Awareness and Readiness for Undergraduate Programs (GEAR UP) State and Partnership grantees to 

submit an Annual Performance Report (APR). The Department uses APRs to help determine if projects 

are making substantial progress in accomplishing the goals and objectives of the project. Continuation 

funding is based on, in part, grantees making annual substantial progress. 

The APR consists of a cover sheet and seven sections. The cover sheet must be completed and signed by 

the project director and the authorized representative and returned to the Department along with the seven 

sections on or before the due date. A separate announcement including these instructions and the due 

date will be emailed to each grantee annually. Grantees must complete all questions in the APR except 

when otherwise stated. In your responses, please define all terms specific to your program and spell out 

all acronyms the first time they are used.

 

Reporting Period Relevant Sections

New Grantee (Year 1)

From start date of performance period to 

March 31

If you are reporting on your first year of 

implementation, the reporting period 

includes the time period from the 

beginning of the grant through March 

31st of the current calendar year. 

Example:

For new awards issued in FY 2022, the 

reporting period will be from October 

2022 to March 31, 2023. 

Sections I, II, IV,

and V 

Continuing Grantee (Years 2 thru 6 or 

7)

From the beginning to end of the 

previous academic school year

If you are reporting on years two through 

six or seven, your reporting period is the 

prior academic school year for Sections I, 

II, III (question 13 only), IV, V, VI, and 

VII which would traditionally include the 

fall, spring, and summer term of the prior 

academic school year. 

Sections I, II, IV, V, 

VI, VII, and Section 

III, question 13 

Budget Period Relevant Section

New and Continuing Grantee 

(Years 1 thru 6/7) 

From the beginning to the end of the 

budget reporting period

The budget reporting period is consistent 

with the annual budget periods 

established by your new and continuation 

Grant Award Notification (GAN). New 

and continuing grantees must report on 

actual and anticipated expenditures,

matching contribution as well as any

anticipated carryover. 

Section III, 

excluding question 

13. 
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SECTION I: EXECUTIVE SUMMARY

The mission of the GEAR UP program is to significantly increase the number of low-income students 

who are prepared to enter and succeed in postsecondary education. Please provide a brief description 

(no more than 8,000 characters) of the current status of your project. Describe the extent to which you have

implemented all program activities and components planned for this reporting period, highlighting your

major outcomes, successes, and challenges as they pertain to: 

(a) Improving the academic performance of GEAR UP students;

(b) Increasing educational expectations of participating students and their parents, guardians, 

or family members;

(c) Improving knowledge regarding postsecondary education preparation and financing for 

students and their parents, guardians, or family members; and

(d) Working to improve high school graduation and postsecondary enrollment rates.

What aspects of your program do you think are most successful (have the greatest impact) and why? (no

more than 8,000 characters)
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SECTION II: ADMINISTRATIVE INFORMATION

1. Describe any significant changes in your project design since the approval of your grant application 

that did not require prior approval from the Department- e.g., changing from individual tutoring to group 

tutoring or placing more emphasis on enrichment activities rather than remediation (no more than 8,000 

characters). 

Note: Changes that require prior approval from the Department should be submitted directly to your 

program specialist and not through your APR. 

2. Describe the most significant barriers or challenges that were encountered while implementing and/or 

administering your project. Please describe what steps you have taken to address these barriers and 

challenges (no more than 8,000 characters). 

 

3. Describe your project’s successes and challenges in advancing your approved project evaluation plan 

for program improvement during the activity reporting period. (no more than 8,000 characters).

4. Please provide any additional information about your project that you think would be helpful to the 

Department in evaluating your performance or understanding the contents of your annual report (no more 

than 3,000 characters). 

5. Please list the names and titles of key personnel, mark the source of payment (GEAR UP Federal 

funds or non-Federal funds), and the percentage of time each individual spends working on the grant. (If 

the percentage of time is not available, you may indicate the number of hours that individual was paid 

with GEAR UP funds instead.) 

Personnel Names Titles % of 

Time

Federal

(Mark x)

Non-Federal

(Mark x)

6. Describe any changes to key personnel of this grant that have come about over the past year, including 

changes in titles, changes in percentage of time that a person is devoting to the project, hiring of a key 

staff person, departure of a key staff person, or addition or elimination of a position (no more than 3,000 

characters). 

Note: Do not request changes of key personnel or the addition/elimination of position(s) here. As 

required by the Uniform Guidance (200.308(c)(ii)), that type of request is a change that requires prior 

approval by the Department before the personnel action is taken and must be addressed separately from 

this report. Your response here should be a summary of approved and completed changes that have taken 

place during this reporting period. 

7. Please complete the following table. List all partners and indicate with an “X” whether they are 

original partners listed in the application or new partners added during implementation. If any of these 

partners have become inactive and are no longer participating in the grant, please indicate this with an 

“X” in the column provided. If a partner is new, indicate with an “X” if you have provided the program 
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office with a Partner Identification Form and Cost Share Worksheet to update the application. Rows can 

be added to this table if you have more partners. 

Note: Do not request changes of grant partners here. As required by the Uniform Guidance (2 CFR 

200.308(c)(1) and (c)(7)), that type of request is a change that requires prior approval by the Department 

and must be addressed separately from this report. Your response here should be a summary of approved 

and completed changes that have taken place during this reporting period. 

Partner Name Original New Inactive Submitted 

Partner 

Identification 

Form and 

Cost Share 

Worksheet

Type of 

Partner (e.g., 

IHE)

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

Please indicate the type of partner from the following options and enter the letter(s) in the column provided: 

CBO=Community-Based Organization; NPO=Not-For-Profit Organization, non-CBO; FBO=Faith-based 

Organization; HBCU=Historically Black College or University; TCCU=American Indian Tribally 

Controlled College or University; HSI=Hispanic Serving Institution; IHE=Institution of Higher 

Education; SCH=School; LEA=School District; ACY=State Agency; BUS=Business; PO=Professional 

Organization; O=Other Type of Organization
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SECTION III: FISCAL MANAGEMENT

8. In the following table, please provide information about your actual and anticipated Federal 

expenditures for the current budget period. The current budget period can be found in Section 6 of your 

current Grant Award Notification (GAN). You do not need to fill in the shaded boxes, but please indicate 

total amounts in line E for all columns. If this is the first award year of your grant, the reporting 

period includes the time period from the beginning of your grant through March 31st of the current 

calendar year. 

Federal Budget Summary

Total Federal 

Funds 

Awarded for 

Current 

Budget Period 

(See Current 

GAN)

Carryover 

Funds 

Available 

(Include Funds 

Carried Over 

from Previous 

Budget 

Period(s))

Actual Federal 

Expenditures 

for Current 

Budget Period 

from GAN 

Start Date thru 

March of APR 

Submission 

Year

Anticipated 

Federal 

Expenditures 

from April to 

Current 

Budget Period 

End Date

Anticipated 

Carryover 

to Next 

Budget 

Period (if 

applicable)

1. Salaries and 

Wages

2. Employee 

Benefits

3. Travel

4. Materials & 

Supplies

5. Consultants 

& Contracts

6. Other

A. Total Direct 

Costs (Lines 

1-6)

B. Total 

Indirect 

Costs

C. Equipment

D. Scholarships/

Tuition 

Assistance

E. Total Costs 

(A+B+C+D)
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9. Budgetary Modifications. If you are not expending Federal or non-Federal funds as originally planned 

for the current budget period, please provide an explanation. Describe how you plan to expend any 

carryover funds and/or how you plan to meet your matching requirements (no more than 4,000 

characters). 

10. Matching Contributions. In the following table, provide information about your actual and 

anticipated non-Federal matching contributions for the current budget period. The current budget period 

can be found in Section 6 of your current Grant Award Notification (GAN). If this is the first award 

year of your grant, the reporting period includes the time period from the beginning of your grant 

through March 31st of the current calendar year.

Non-Federal Matching Budget Summary

Matching 

Contributions 

Proposed for 

Current 

Budget Period 

(See Current 

GAN)

Actual 

Matching 

Contributions 

for Current 

Budget Period

from GAN 

Start Date 

through March

of APR 

Submission 

Year

Anticipated 

Matching 

Contributions 

from April to 

Current Budget 

Period End Date

1. Salaries and Wages

2. Employee Benefits

3. Travel

4. Materials & Supplies

5. Consultants & 

Contracts

6. Other

A. Total Direct Costs 

(Lines 1-6)

B. Total Indirect Costs

C. Equipment

D. Scholarships/Tuition 

Assistance

E. Total Costs 

(A+B+C+D)

 If you requested a match reduction in your original application and the match waiver was approved, 

please check the box.

If you have an approved match waiver for the current budget period, provide the percentage of waiver 

approved. ___________ 

11. Previous Budget Periods. In the following table, please provide information regarding: a) the actual
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total Federal expenditures and b) the actual total non-Federal contributions for completed budget periods. 

Actual expenditures are a final account of all funds obligated for previous budget periods. The grantee is 

responsible for ensuring finances are accurate and reconciling financial expenditures annually.

Note: First year grantees do not need to fill out this table. 

Budget 

Period

(a)

Actual Total

Federal Expenditures

(b)

Actual Total

Matching Contributions 

(c)

Difference between Actual 

Federal Expenditures and 

Matching Contributions

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Total

 

12. Indirect Cost Agreement. For State GEAR UP grantees and for projects that designate an LEA as the 

fiscal agent, the GEAR UP program regulations at 34 CFR section 694.11 limit indirect cost 

reimbursement to the rate determined in the agency of a State or local government’s negotiated indirect 

cost rate agreement or eight percent of a modified total direct cost base, whichever amount is less. For 

projects that designate an IHE as the fiscal agent, the GEAR UP program uses a training indirect cost rate. 

Indirect cost reimbursement on a training grant is limited to the recipient’s actual indirect costs (see 

EDGAR section 75.562), as determined by its negotiated indirect cost agreement, or eight percent of the 

modified total cost base, whichever amount is less. 

For any grantee, in order to claim an indirect cost on next year’s budget, the grantee must provide 

information on their current negotiated indirect cost rate agreement. Check one of the three options.

(a)  Current Negotiated Indirect Cost Agreement: Effective date of agreement: Beginning date: 

_________, 

Ending date: _________, Current rate: _________ 

(b)  Requesting Negotiated Indirect Cost Agreement: If you have requested to negotiate an indirect 

cost agreement but have not finalized one, you should provide your program officer with 

evidence of your contact with the cognizant agency and their response. Please indicate whether 

your program officer has documentation of your attempt to secure an indirect cost agreement: 

Yes  No 

(c)  Do not claim indirect cost. 

13. Scholarship Component. If your grant has a GEAR UP scholarship component, as defined by 
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Section 404E of the Higher Education Act of 1965, as amended (HEA), please fill out 13a-13e, regardless 

of scholarship waiver or exception status of State grantees. Partnership grantees that did not opt into the 

scholarship program can move on to Section IV. 

13a. Funding Allocation: 

13a.1. Does this grant have an approved waiver of the requirement that at least 50% of grant funds be 

allocated to the GEAR UP scholarship component? 

13a.2. If yes, what is the approved percentage allocation of federal GEAR UP grant funds to the 

scholarship component? 

 13a.3. Please outline in the table below the amount and percentage of Federal funds that were expended 

on activities and scholarships (either reserved or disbursed) during the prior academic year. 

Amount Percentage

Activities $

Scholarships

Disbursed

$

Scholarships 

Reserved

$

13b. Scholarship Eligibility:

13b.1 Number of students estimated to be eligible to receive a scholarship (either with GEAR UP funds 

or non-GEAR UP funds) based on the definition of eligible student (see note below), over the entire grant 

performance period.

 

Note: “eligible student” means a student eligible for assistance under this section who— (1) is less than 

22 years old at the time of first scholarship award under this section; (2) receives a secondary school 

diploma or its recognized equivalent on or after January 1, 1993 (3); is enrolled or accepted for 

enrollment in a program of undergraduate instruction at an institution of higher education that is located 

within the State’s boundaries, except that, at the State’s option, an eligible entity may offer scholarship 

program portability for recipients who attend institutions of higher education outside such State; and (4) 

who participated in the activities required under section 1070a-24(a) of this title. 

13b.2 Number of students who met the requirements to receive a scholarship (either with GEAR UP 

funds or non-GEAR UP funds) in the prior academic year. 

13c. Scholarships Received: 

Answer questions under 13c only if your GEAR UP project was approved for a waiver of the scholarship 

requirement in 2019 or later.

13c.1. How many students received a scholarship that meets the GEAR UP scholarship requirements

(either with GEAR UP funds or non-GEAR UP funds) during the prior academic year? 

Note: Eligible students must receive a scholarship (with GEAR UP funds or non-GEAR UP funds) of an 
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amount that is equal to or greater than the minimum Pell award at the time the student attends college.

13c.2. Of the students counted in 13c.1, how many received a scholarship funded entirely from GEAR UP 

project funds during the prior academic year?

13c.3. Of the students counted in 13c.1, how many received a scholarship using non-GEAR UP funds 

which were supplemented with GEAR UP project funds to meet the GEAR UP scholarship requirements 

during the prior academic year?

13c.4. Of the students counted in 13c.1, how many received a scholarship using non-GEAR UP funds,

without supplemental GEAR UP project funds, to meet the GEAR UP scholarship requirements during 

the prior academic year? 

13c.5. For the scholarship funds that came from outside of GEAR UP project funds, please list the 

sources for those funds, and the amount of aid and number of scholarships provided to GEAR UP 

students from those sources. If providing an estimate, please describe the methodology used for 

estimating these figures. (no more than 5,000 characters)

13d. Scholarships Expected in Future:

Answer questions under 13d only if your GEAR UP project was approved for a waiver of the scholarship 

requirement in 2023 or later.

13d.1. Of the scholarships expected to be awarded in future years, how many students are expected to 

receive a scholarship funded entirely from GEAR UP project funds? If providing an estimate, please 

describe the methodology used for estimating the number of students who will receive scholarships. (no 

more than 5,000 characters) 

13d.2. Of the scholarships expected to be awarded in future years, how many students are expected to 

receive a scholarship using non-GEAR UP funds that will be supplemented with GEAR UP project funds 

to meet the GEAR UP scholarship requirements? If providing an estimate, please describe the 

methodology used for estimating the number of students receiving scholarships. (no more than 5,000 

characters) 

13d.3. Of the scholarships expected to be awarded in future years, how many are expected to receive a 

scholarship using non-GEAR UP funds without supplemental GEAR UP project funds to meet the GEAR 

UP scholarship requirements? If providing an estimate, please describe the methodology used for 

estimating the number of students receiving scholarships. (no more than 5,000 characters) 

13d.4. For the scholarship funds that will come from outside of GEAR UP project funds, please list the 

sources for those funds, and the estimated amount of aid and number of scholarships expected to be 

provided to GEAR UP students from those sources, as applicable. If providing an estimate, please 

describe the methodology used for estimating these figures. (no more than 5,000 characters) 
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13e. Location of Scholarship Funds. Please provide in the table below (1) the information on where 

scholarship funds, both federal and non-federal, if applicable, are held pending distribution to GEAR UP 

students (e.g., are the funds in an interest-bearing account?) and (2) how the funds will be disbursed (no 

more than 5,000 characters). 

Organization Name Address (Street, City, State, Zip Code) Contact Person’s Name, 

Phone Number

and Email

Do you have a contractual agreement with the organization? _____Yes or ____ No

How will the funds be disbursed?
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SECTION IV: STUDENTS’ DEMOGRAPHIC DATA

Number of Participating Students

14. Does your state or partnership grant serve students under the GEAR UP cohort approach? If yes, 

complete the table below. If no, skip the question. 

Participant Distribution by Grade and Status (Cohort Students)

Grade 

Level 

(a) # of 

GEAR UP 

Students 

Proposed 

(b) # of 

Continuing 

GEAR UP 

Students 

(c) # of 

New 

GEAR 

UP 

Students 

(d) # of 

GEAR UP 

Students 

who 

Withdrew 

(e) # of 

GEAR UP 

Students 

who 

Dropped 

Out 

(f) # of 

Active 

GEAR UP 

Students 

[(b)+(c)] 

(g) # of 

Total 

GEAR UP 

Students 

[(b)+(c)+

(d)+(e)] 

K-4 

5 

6 

7 

8 

9 

10 

11 

12 

1st Year 

of PSE 

Total 

(a) The total number of unduplicated students proposed to participate in the GEAR UP cohort(s) 

during the reporting period, as expressed in your approved GEAR UP application, or as amended 

with the approval of the Department of Education. 

(b) The total number of unduplicated students participating in the GEAR UP cohort(s) during the 

reporting period, who also previously participated in GEAR UP during any prior reporting period. 

For cohort students who were promoted ahead of their expected grade level, repeated their grade 

level, or were demoted to a lower grade level, please count them as continuing students. 

(c) The total number of unduplicated students participating in the GEAR UP cohort(s) during the 

reporting period who did not participate in any prior reporting period, i.e., new students. 

(d) The total number of unduplicated students who withdrew from the GEAR UP cohort(s) during the 

reporting period for any school-recognized reason, but will not be defined as a “dropout.” This 

may include students who transferred to a school not served by GEAR UP, students who left to be 

homeschooled, other educational transfers, students who passed away, or a temporary schoolrecognized absence. 

(e) The total number of unduplicated students who withdrew from the GEAR UP cohort(s) during the 

reporting period and are recognized as “drop-outs,” as they are no longer enrolled in school and 
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have not graduated from high school or completed a state or district-approved educational 

program. 

(f) The total number of unduplicated students who participated in the GEAR UP cohort(s) who are 

considered “active” as of the end of the reporting period [the sum of columns (b) and (c)]. 

(g) The total number of unduplicated students who participated in the GEAR UP cohort(s), regardless 

of their status as of the end of the reporting period [the sum of columns (b) through (e)]. 

15. Does your state grant serve students under the GEAR UP priority approach? If yes, complete the 

table below. If no, skip the question. 

Participant Distribution by Grade and Status (Priority Students)

Grade 

Level 

(a) # of 

GEAR UP 

Students 

Proposed 

(b) # of 

Continuing 

GEAR UP 

Students 

(c) # of 

New 

GEAR 

UP 

Students 

(d) # of 

GEAR UP 

Students 

who 

Withdrew 

(e) # of 

GEAR UP 

Students 

who 

Dropped 

Out 

(f) # of 

Active 

GEAR UP 

Students 

[(b)+(c)] 

(g) # of 

Total 

GEAR UP 

Students 

[(b)+(c)+

(d)+(e)] 

K-4 

5 

6 

7 

8 

9 

10 

11 

12 

1st Year 

of PSE 

Total 

(a) The total number of unduplicated priority students proposed to participate in GEAR UP during the 

reporting period, as expressed in your approved GEAR UP application, or as amended with the 

approval of the Department of Education. 

(b) The total number of unduplicated priority students participating in GEAR UP during the reporting 

period, who also previously participated in GEAR UP during any prior reporting period. For 

priority students who were promoted ahead of their expected grade level, repeated their grade 

level, or were demoted to a lower grade level, please count them as continuing students. 

(c) The total number of unduplicated priority students participating in GEAR UP during the reporting 

period who did not participate in any prior reporting period, i.e., new students. 

(d) The total number of unduplicated priority students who withdrew from GEAR UP during the 

reporting period for any school-recognized reason, but will not be defined as a “dropout.” This 

may include students who transferred to a school not served by GEAR UP, students who left to be 

homeschooled, other educational transfers, students who passed away, or a temporary schoolrecognized absence. 
14 

(e) The total number of unduplicated priority students who withdrew from GEAR UP during the 

reporting period and are recognized as “drop-outs,” as they are no longer enrolled in school and 

have not graduated from high school or completed a state or district-approved educational 

program. 

(f) The total number of unduplicated priority students who participated in GEAR UP who are 

considered “active” as of the end of the reporting period [the sum of columns (b) and (c)]. 

(g) The total number of unduplicated priority students who participated in GEAR UP, regardless of 

their status as of the end of the reporting period [the sum of columns (b) through (e)]. 

Participant Distribution by Ethnic Background

16. The following table regarding the ethnicity/race background of GEAR UP students is mandatory 

and will be used by the Department in reporting on the ethnicity/race characteristics of students 

participating in the program. For students who do not self-identify their race/ethnicity, use the 

race/ethnicity unknown category. The ethnicity/race categories used in this section are consistent 

with the Department’s policy on the collection of racial and ethnic information. These categories are 

defined as follows: 

Ethnicity

Hispanic or Latino – A person of Mexican, Puerto Rican, Cuban, Central or South American or 

other Spanish culture or origin, regardless of race. 

Race

American Indian or Alaska Native – A person having origins in any of the original peoples of North 

America, and who maintains cultural identification through tribal affiliations or community 

recognition. 

Asian – A person having origins in any of the original peoples of the Far East, Southeast Asia, and 

the Indian subcontinent. This area includes, for example, China, India, Japan, Korea, and the 

Philippine Islands. 

Black or African American – A person having origins in any of the black racial groups of Africa.

Native Hawaiian or Other Pacific Islander – A person having origins in any of the original peoples 

of Hawaii or other pacific islands such as Samoa and Guam.

White – A person having origins in any of the original peoples of Europe, North Africa, or the Middle 

East.
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Two or more races 

Ethnicity and/or race unknown

Race and Ethnicity Number of Students

Hispanic or Latino of any race

American Indian or Alaska Native, non-Hispanic/Latino

Asian, non-Hispanic/Latino

Black or African American, non-Hispanic/Latino

Native Hawaiian or Other Pacific Islander, non-Hispanic/Latino

White, non-Hispanic/Latino

Two or more races, 

Race and/or ethnicity unknown

Total

Participation by Gender

17. Please complete the following table regarding the gender of GEAR UP students. 

Gender Unduplicated Number of GEAR UP Students

Male

Female

Nonbinary

Unknown

Total 

Participants with Limited English Proficiency

18. Please complete the following table indicating the unduplicated number of GEAR UP students 

with Limited English Proficiency served by your project during the reporting period. 

For the purposes of this table, Limited English Proficiency means a person whose native language is 

other than English and who has sufficient difficulty speaking, reading, writing, or understanding the 

English language to deny that individual the opportunity to learn successfully in classrooms in which 

English is the language of instruction. 

If this information is unavailable, please explain (no more than 3,000 characters, or approximately 

one page): ________ 

Unduplicated Number of GEAR UP Students

GEAR UP Students with Limited 

English Proficiency

Participants with Individualized Education Programs (IEPs) as Required by the Individuals 
16 

with Disabilities in Education Act, as amended (IDEA)

19. Please complete the following table indicating the unduplicated number of GEAR UP students 

with Individualized Education Programs (IEPs). 

If this information is unavailable, please explain why (no more than 3,000 characters, or 

approximately one page): ________ 

Unduplicated Number of GEAR UP Students

GEAR UP Students with 

Individualized Education Programs 

(IEPs)

Participants Who Meet Unique Priority Student Designations

20. If you are implementing a State project with a priority students model, please mark in the table 

below the type(s) of priority or disconnected students the project served during the reporting period. 

Mark

(x)

Type of Priority/Disconnected Student

Free or reduced-priced lunch

State program funded in part by the Temporary 

Assistance for Needy Families (TANF) program

State program funded in part by foster care

Homeless

Students with disabilities

Otherwise considered to be a disconnected student 

(please specify the type of student below): 

Homeless and Foster Care Students

21. Please complete the following table indicating the unduplicated number of GEAR UP students 

who have been identified as homeless (as defined by the McKinney-Vento Homeless Assistance Act) 

or were in foster care (as defined by Title IV of the Social Security Act).

If this information is unavailable, please explain (no more than 3,000 characters): 

Homeless and Foster Care Students Unduplicated Number of GEAR UP Students

GEAR UP Students who were 

identified as homeless

GEAR UP Students who were in 

foster care
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Target Schools Served

22. Please list all of the schools participating in your GEAR UP project. A participating school is a 

partner school identified in your GEAR UP application or a school in which GEAR UP activities are 

provided. Please include all schools you identified in your application, including their NCES school ID 

codes, even if they do not yet have students participating in GEAR UP (e.g., if the GEAR UP cohort 

consists of 7th graders, please list the GEAR UP high school(s) that the students will attend). In 

appropriate boxes, indicate all relevant grade levels separated by commas (e.g., 6, 7, and 8). 

Name of 

School 

City State Zip Code Type of 

School (e.g., 

middle 

school)

Grade 

Levels 

Served

NCES ID #

Public Housing Projects Served

23. If your project is serving a public housing authority, please provide the name(s) of the public 

housing project(s). Indicate grade levels separated by commas (e.g., 6, 7, and 8). 

Name of Public 

Housing Project

Grade Levels 

Served 

City State Zip Code
18 

SECTION V: OBJECTIVES AND SERVICES

Objectives

24. Please complete the table below: a) list approved objectives from your grant application and/or 

approved modified objectives and provide baseline data where applicable; b) list the activities, 

outreach, and support services that were conducted to accomplish objectives; c) indicate if objectives 

have been met (e.g., yes/no/partially); and d) describe your progress in achieving objectives or the 

required action(s) necessary to improve results. 

(A)

Objectives:

(B)

Activities, Outreach and Support 

Services:

(C)

Results:

(D)

Progress/Required 

Action:

Example: 1. Enrollment in 7th grade prealgebra, 8th grade algebra, and 8th grade 

advanced science classes will increase by 

5% by next year.

Baseline: Pre-algebra 7th grade -- 10%

Algebra 8th grade -- 5%

Adv. Sci. 8th grade -- 20% 

Example: Instructional support services, 

staff development to improve instruction, 

and articulation with elementary schools

Examples: 

Progress. Enrollment 

changes from 2008/09 to 

2009/10: 1) 7th grade prealgebra: +65% 

Required Action. 

Add science component to 

after school tutoring

program.
19 

Activities/Services

25. What is the total, unduplicated number of students that actively participated in one or more 

GEAR UP activities during the reporting period? ________ 

26. What is the total, unduplicated number of educators that actively participated in one or more 

GEAR UP activities during the reporting period? This can include either activities occurring 

alongside students and those apart, such as professional development. ________ 

27. What is the total, unduplicated number of students with parents, guardians, or other family 

members that actively participated in one or more GEAR UP activities during the reporting period? 

________ 

28. What is the total number of GEAR UP participants served during the reporting period by another 

federally funded program? (This question is optional.)

Federally Funded Program Number of 

GEAR UP 

Participants

Upward Bound (UB)

Upward Bound Math-Science (UBMS)

Veterans Upward Bound (VUB)

Talent Search (TS)

Other:

29. In the following table, please list the activities/services that were implemented during the 

reporting period by your project in accordance with required activities under the GEAR UP statute. 

Note: Each of these activities/services are required during the life of the grant, however they are not 

each required every year of the grant. 

Required Statutory Activities/Services Summarize the Activities/Services 

Provided During the Reporting Period

Provided information regarding financial 

aid for postsecondary education to 

participating students

Encouraged student enrollment in 

rigorous or challenging curricula and 

coursework 

Improved the number of participating 

students who obtain a secondary school 

diploma 

Improved the number of participating 

students who complete applications for 

and enroll in a program of postsecondary 

education

30. In the following table, place an ‘X’ in the first column next to the types of activities/services 

provided by your project with GEAR UP Federal or matching funds during the reporting period. For 
20 

each type of activity/service provided, indicate (a) the unduplicated number of students who 

participated in the activity/service during the reporting period; and (b) the sum total of hours that 

students participated in the activity/service.

Mark

(X)

Student 

Activities/Services

Unduplicated Number 

of GEAR UP students 

who participated in 

the activity/service

Sum total of hours 

that GEAR UP 

students participated 

in the activity/service

College Visit

Counseling/Advising

Educational Field Trips

Financial Aid 

Counseling/Advising

Job Site Visit

Mentoring

Student Workshops

Summer Programs

Tutoring/Homework 

Assistance

Other (Please specify)

31. Mark the activities/services in the table below that your project implemented for students who 

were enrolled in their first academic year of postsecondary education.

Mark

X

Postsecondary Education 

Activities/Services

Summarize the Primary Activities/Services Provided 

During the Reporting Period

Transition Activities

Academic Advising and Support

Social Integration

Financial Support

Family Engagement

Other

Core Activities Provided to Parents, Guardians, and Family Members 

32. In the following table, place an “X” in the first column next to the types of activities provided by 

your project with GEAR UP Federal or matching funds during the reporting period. For each type of 

activity provided, indicate (a) the unduplicated number of students whose parents, guardians, or 

family members participated in the activity during the reporting period; and (b) the sum total of hours 

that parents, guardians, and family members participated in the activity. 
21 

Mark

(x)

Type of Activity (a) Unduplicated 

Number of GEAR UP 

Students whose 

Parents, Guardians, 

or Family Members 

Participated in the 

Activity

(b) Sum Total of 

Hours that GEAR UP 

Parents, Guardians, 

or Family Members 

Participated in the 

Activity

Workshops 

Counseling/advising

College visits

Family events

Other (please specify)

Professional Development Activities Provided to Educators

33. Please complete the following table indicating professional development provided to educators as 

part of your approved project design during the reporting period. Indicate the unduplicated number of 

educators who participated in GEAR UP-sponsored professional development. 

GEAR UP Sponsored Professional 

Development

Unduplicated Number of 

Educators

The following activities are for State Grantees only: 

34. In the following table, place an “X” in the first column next to the types of activities provided by 

your State project with GEAR UP Federal or matching funds during the reporting period. 

Mark

(x) Activities/Services 

Provided technical assistance to secondary schools and GEAR UP 

partnership grantees

Provided professional development for GEAR UP partnership grantees

Disseminated information on the use of scientifically valid research and 

best practices to improve services for eligible students

Aligned efforts in the State to prepare eligible students to attend and 

succeed in postsecondary education

Disseminated information on effective coursework and support services

Worked to align State academic standards and curricula with the 

expectations of postsecondary institutions and employers

Developed alternatives to traditional secondary school

Other (please specify)

35. In the following table, please list the types of statewide initiatives implemented by your State 

project with GEAR UP Federal or matching funds during the reporting period. 
22 

Statewide Initiatives

Please indicate the amount of federal funding allocated to statewide initiatives in the reporting year.

______ 
23 

SECTION VI: GEAR UP STUDENT OUTCOMES

Please complete the following table indicating the number of GEAR UP students who enrolled in and/or 

completed Algebra I or its equivalent by the end of the 9th grade (this includes students who enrolled in 

and/or completed prior to 9th grade.) 

36. Did your grant project serve 9th grade students during the reporting period? 

• Yes

• No

If yes, please fill out the table below. 

Status Number

(a) Number of 9th grade students served by GEAR UP during the 

reporting period.

(b) Number of students from row (a) for which enrollment/completion 

data are not available.

(c) Number of students from row (a) who enrolled in Algebra I or its 

equivalent by the end of the 9th grade. (Includes 9th grade students 

who enrolled in Algebra I in grades 6-8).

(d) Number of students from row (c) who completed Algebra I or its 

equivalent by the end of 9th grade. (Includes 9th grade students who 

completed Algebra I in grades 6-8).

37. Academic Engagement among GEAR UP Students. Complete the table below indicating academic 

engagement of 6th through 10th grade GEAR UP students throughout the reporting period. Academic 

Engagement is defined as students who have not failed a term of their core English/Language Arts (ELA) 

or mathematics courses. (This question is optional for the 2024 APR submission.)

 

Instructions for completing the table 

a. In column (a), record the number of unduplicated GEAR UP students enrolled in the grade level.

b. In column (b), record the number of unduplicated GEAR UP students for which ELA and Math 

grades are not available to report. 

c. In column (c), record the number of unduplicated GEAR UP students with enrollment in at least 

one term of a core ELA or math by grade level during the reporting period. 

d. In column (d) record the number of unduplicated GEAR UP students from column (c) who did not 

fail a term of their core ELA or math courses during the reporting period by grade level. 

Note: “Term” refers to annual, semester, trimester, quarter, or other primary marking period used by 

school/district. 
24 

Grade Level 

of Students 

for 

Reporting 

Period 

(a) Total # of 

unduplicated 

GEAR UP 

students 

(b) # of 

unduplicated 

students for which 

ELA and Math 

grades are not 

available

(c) # of unduplicated 

students with 

enrollment in core 

ELA or Math for the 

reporting period 

(d) # of unduplicated 

students with no 

failures in core ELA 

or Math for the 

reporting period 

6

7

8

9

10

Total

FAFSA Completion

38. Please complete the following table by identifying (a) the total unduplicated number of 12th Grade 

GEAR UP students from the reporting period; (b) if applicable, the total unduplicated number of 

GEAR UP students for whom data are available; (c) the total unduplicated number of 12th grade 

students who completed the Free Application for Federal Student Aid (FAFSA) by the end of the 

reporting period; and (d) the total unduplicated number of 12th grade students who did not complete 

the Free Application for Federal Student Aid (FAFSA) by the end of the reporting period. 

a. Did your grant serve high school seniors during the reporting period? (Yes or No) 

● If No–do not need to answer questions related to FAFSA completion.

● If Yes–answer the next question based on cohort or priority designation. 

b. Did your grant serve high school seniors as part of a cohort model? 

● If No–do not need to answer questions related to cohort student FAFSA completion. 

● If Yes–answer the next question. 

38b. Cohort Students

(a) Total 

Unduplicated 

Number of 12th

Grade GEAR 

UP Students 

Served During 

the Reporting

Period

(b) Total 

Unduplicated 

Number of 12th

Grade GEAR 

UP Students for 

Whom FAFSA 

Completion Data 

are available. 

(c) Total 

Unduplicated 

Number of 12th

Grade GEAR 

UP Students 

(from Column B) 

Who Completed 

the FAFSA by 

the end of the 

reporting period. 

(d) Total 

Unduplicated 

Number of 12th

Grade GEAR 

UP Students 

(from Column B) 

Who Did Not 

Complete the 

FAFSA by the 

end of the 

reporting period. 
25 

c. Did your grant serve high school seniors as part of a priority model? 

● If No–do not need to answer questions related to priority student FAFSA completion. 

● If Yes–answer the next question. 

38c. Priority Students

(a) Total 

Unduplicated 

Number of 

12th Grade 

GEAR UP 

Students 

Served 

During the 

Reporting 

Period

(b) Total 

Unduplicated 

Number of 12th 

Grade GEAR 

UP Students for 

Whom FAFSA 

Completion Data 

are Available. 

(c) Total 

Unduplicated 

Number of 12th 

Grade GEAR 

UP Students 

(from Column B) 

Who Completed 

the FAFSA by 

the end of the 

reporting period. 

(d) Total 

Unduplicated 

Number of 12th 

Grade GEAR 

UP Students 

(from Column B) 

Who Did Not 

Complete the 

FAFSA by the 

end of the 

reporting period. 

High School Graduation

39. Please complete the following table by identifying (a) if you served 12th grade students during the 

reporting period; (b) if you served those 12th grade students as part of a cohort model; (c) the total 

number of students served during the reporting period who graduated with a high school diploma or 

equivalent, and (d) the number of students who were served as part of the cohort and graduated early 

with a high school diploma or equivalent. (This question is optional for the 2024 APR submission.)

a. Did your grant serve high school seniors during the reporting period? (Yes or No) 

● If No–do not need to answer questions related to high school graduation. 

● If Yes–answer the next question based on cohort or priority designation. 

b. Did your grant serve high school seniors as part of a cohort model? 

● If No–do not need to answer questions related to cohort student high school graduation. 

● If Yes–answer the next question. 

39b. Cohort Students Number

(a) Total number of 12th grade students served during reporting period

(b) Total number of 12th grade students served who withdrew for a 

school recognized reason during reporting period 

(c) Adjusted total number of active 12th grade students served during 
26 

reporting period (a minus b)

(d) Total number of active 12th grade students (c) who graduated with 

high school diploma or equivalent.

(e) Total number of students from this cohort who graduated with high 

school diploma prior to senior year.

(f) Total number of GEAR UP students who graduated with high school 

diploma or equivalent (d plus e)

c. Did your grant serve high school seniors as part of a priority model? 

● If No–do not need to answer questions related to priority student HS graduation. 

● If Yes–answer the next question

39c. Priority Students Number

(a) Total number of 12th grade students served during reporting period

(b) Total number of 12th grade students served who withdrew for a 

school recognized reason during reporting period 

(c) Adjusted total number of active 12th grade students served during 

reporting period (a minus b)

(d) Total number of active 12th grade students (c) who graduated with 

high school diploma or equivalent.

(e) Total number of students from this cohort who graduated with high 

school diploma prior to senior year.

(f) Total number of GEAR UP students who graduated with high school 

diploma or equivalent (d plus e)
27 

SECTION VII: GEAR UP POSTSECONDARY EDUCATION PARTICIPATION

Postsecondary Enrollment

40. Please complete the following table by identifying the unduplicated number of GEAR UP high 

school graduates from the reporting period who enrolled in any institution of higher education (IHE) 

in the fall following the end of the reporting year. 

a. Did your grant serve high school seniors during the reporting period? (Yes or No) 

● If No–do not need to answer questions related to postsecondary enrollment.

● If Yes–answer the next question based on cohort or priority designation. 

b. Did your grant serve high school seniors as part of a cohort model? 

● If No–do not need to answer questions related to cohort student postsecondary enrollment. 

● If Yes–answer the next question. 

40b. Cohort Students Number

a. Total number of GEAR UP high school graduates in the reporting period 

from High School Graduation Table (Section VI, question 4b, row f)

b. Total number of GEAR UP high school graduates in the reporting 

period for whom postsecondary enrollment data are not available or 

unknown

c. Total adjusted number of GEAR UP high school graduates in the 

reporting period for whom postsecondary enrollment data are available or 

known (a minus b)

d. Total number of GEAR UP high school graduates in the reporting 

period who enrolled in a 2-year or less IHE by the first fall after graduation

e. Total number of GEAR UP high school graduates in the reporting period 

who enrolled in a 4-year IHE by the first fall after graduation

c. Did your grant serve high school seniors as part of a priority model? 

● If No–do not need to answer questions related to priority student postsecondary enrollment. 

● If Yes–answer the next question. 

40c. Priority Students Number

a. Total number of GEAR UP high school graduates in the reporting period 

from High School Graduation Table (Section VI, Question 4c, row f)
28 

b. Total number of GEAR UP high school graduates in the reporting period 

for whom postsecondary enrollment data are not available or unknown

c. Total number of GEAR UP high school graduates in the reporting period 

for whom postsecondary enrollment data are available or known (a minus 

b)

d. Total number of GEAR UP high school graduates in the reporting period 

who enrolled in a 2-year or less IHE by the first fall after graduation

e. Total number of GEAR UP high school graduates in the reporting period 

who enrolled in a 4-year IHE by the first fall after graduation

___________________________________________________________________________________

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of 

information unless such collection displays a valid OMB control number. The valid OMB control 

number for this information collection is 1840-0777. Public reporting burden for this collection of 

information is estimated to average 20 hours per response, including time for reviewing instructions, 

searching existing data sources, gathering and maintaining the data needed, and completing and 

reviewing the collection of information. The obligation to respond to this collection is required to obtain 

or retain benefit (Higher Education Act of 1965, as amended, Title IV, Part A, Subpart 2, Chapter 2). If 

you have comments or concerns regarding the status of your individual submission of this form, please 

contact the GEAR UP Program, U.S. Department of Education, 400 Maryland Avenue, S.W., Room 

5C118 Washington, DC 20202 directly. [Note: Please do not return the completed form to this address.]