### **ARCHIVED AND NOT FOR RELIANCE. This document has not been updated to reflect 2020 amendments to the Department’s regulations implementing Title IX of the Education Amendments of 1972. 85 FR 30026 (May 19, 2020)**

**U.S. Department of EducationOffice for Civil RightsWashington, D.C. 20202-1100August 2010**

### Introduction

The Department of Education’s (ED) Office for Civil Rights (OCR) enforces   several statutes that protect the rights of beneficiaries in programs or activities   that receive financial assistance from ED. These laws prohibit discrimination   on the basis of race, color, and national origin (Title VI of the *Civil   Rights Act of 1964*), sex (Title IX of the Education Amendments of 1972), disability   (*Section 504 of the Rehabilitation Act of 1973*), and age (*Age   Discrimination Act of 1975*). OCR also has enforcement responsibilities under Title II of   the *Americans with Disabilities Act*, which prohibits state and local governments   from discriminating on the basis of disability. In addition, OCR enforces   the *Boy Scouts of America Equal Access Act*, which addresses equal access to   meet on school premises or in school facilities for the Boy Scouts of America   and other designated youth groups.

This fact sheet explains the requirements for schools, colleges, and state   and local governments that receive federal funds to issue notices of non-discrimination,   clarifies the information that they should include in their non-discrimination   notices, and provides a sample notice of non-discrimination. This fact sheet   is designed to assist education institutions in establishing a notice of non-discrimination that meets the requirements of the applicable regulations.

### Notice of Non-discrimination Requirements

The regulations implementing Title VI, Title IX, Section 504, the *Age     Discrimination Act*, and the *Boy Scouts Act* contain requirements for recipients to issue notices   of non-discrimination. (See 34 C.F.R. Sections 100.6(d), 106.9, 104.8, 110.25,   and 108.9, respectively.) The Title II regulation also contains a notice requirement   that applies to all entities of state or local government, whether or not   they receive federal financial assistance. (See 28 C.F.R. Section 35.106.)

These regulations require that recipients notify students, parents and others   that they do not discriminate on the basis of race, color, national origin,   sex, disability, and age, and, if applicable, that they provide equal access   to the Boy Scouts of America and other designated youth groups. However, these   regulations contain minor differences relating to the required content of   recipient notices of non-discrimination and the methods used to publish them.

The Title VI regulation requires schools and colleges to notify students and   others of the regulatory provisions in a manner that a responsible ED official   would find necessary to tell students of their protections against discrimination   under the statute and regulation.

The Boy Scouts Act regulation incorporates the Title VI regulatory provision   concerning notice of non-discrimination. Public elementary and secondary schools   and local and state educational agencies that receive funds made available   through ED must make available information regarding the provisions of the   Boy Scouts Act. This information must be made available in a manner that a   responsible ED official would find necessary to inform people of the protections   provided under the Boy Scouts Act and its regulation. Entities other than   public elementary and secondary schools and local and state educational agencies   that receive funds made available through ED need not provide this notice,   as the Boy Scouts Act does not apply to them.

The Title IX and the Section 504 regulations both contain more detailed requirements   that specify the information that must be included in a notice of non-discrimination.   These regulations also require recipients to designate at least one employee   to coordinate efforts to comply with and carry out responsibilities.

The Title IX regulation requires schools and colleges to implement specific   and continuing steps to inform students and others of the protections against   discrimination on the basis of sex. The notification must state that the requirement   of non-discrimination in educational programs and activities extends to employment   and admission. It also must say that questions about Title IX may be referred   to the employee designated to coordinate Title IX compliance or to the assistant   secretary for civil rights. Schools are required to include the name, address,   and telephone number of the designated coordinator in their notifications.

The Section 504 regulation requires that schools and colleges employing 15   or more persons implement appropriate, continuing steps to notify students   and others that the school does not discriminate on the basis of disability   in violation of the statute and regulation. The notification must state, where   appropriate, that the school or college does not discriminate in admission,   treatment, or access to its programs or activities. The notification also   must state that the school or college does not discriminate in employment   in its programs or activities. The employee designated to coordinate compliance   with the Section 504 regulation must be identified in the notification.

The Title II regulation requires that a public entity generally make information   regarding the provisions of Title II available to applicants, participants   and other interested persons in such a manner as the head of the entity finds   necessary to apprise such persons of the protections against discrimination   under the Americans with Disabilities Act. The regulation implementing the   Age Discrimination Act requires a school or college to notify its students   and applicants, in a continuing manner, of information regarding the provisions   of the act and these regulations. The notice must identify the compliance coordinator by name or title, address, and telephone number.

### Methods of Notification

In accordance with the Title IX and Section 504 regulations, notification   may include posting information notices, publishing in local newspapers, publishing   in newspapers and magazines operated by the school or its students, publishing   in alumnae or alumni newspapers or magazines, or distributing memoranda or   other written communications to students and employees. In addition, recipients   are required to include a statement of nondiscriminatory policy in any bulletins,   announcements, publications, catalogs, application forms, or other recruitment   materials that are made available to participants, students, applicants, or   employees. As noted in the pertinent Section 504 regulatory provision, schools   may meet this requirement either by including appropriate inserts in existing materials and publications or by revising and reprinting the materials and publications.

Neither the Title VI regulation, the *Boy Scouts Act* regulation, the *Age     Discrimination Act* regulation, nor the Title II regulation specifies the methods to be used   by recipients in publishing notices of non-discrimination.

### Combined Requirements

OCR recognizes the variations among the regulations governing notice requirements   and understands that schools and colleges may wish to use one statement to   comply with all requirements of the regulations implementing Title VI, Title   IX, Section 504, the *Age Discrimination Act*, and, if applicable, the *Boy   Scouts Act*. Public institutions also may wish to include Title II of the *Americans   with Disabilities Act* in their statement. OCR encourages one combined notice   for the regulations.

A combined non-discrimination notice should contain two basic elements: (1)   a statement of non-discrimination that specifies the basis for non-discrimination;   and (2) identification by name or title, address, and telephone number of   the employee or employees responsible for coordinating the compliance efforts.

The regulations do not require that a recipient identify the pertinent regulations   by title. Please see the sample notice at the end of this pamphlet.

The Title IX regulation requires a recipient to provide the name of the person   responsible for its compliance effort in addition to the address and telephone   number where that person may be contacted. However, because OCR recognizes   that the inclusion of a person’s name in a non-discrimination notice may result   in an overly burdensome requirement to republish the notice if a person leaves   the coordinator position, it is acceptable for a recipient to identify its   coordinator only through a position title.

The Section 504 regulation does not require a recipient to include the address   or telephone number of the responsible employee assigned to coordinate its   compliance efforts. However, OCR considers that identifying the responsible   employee without information on how to contact that person does not constitute   an effective notice. An acceptable non-discrimination notice should provide   information on how to contact the responsible employee.

Compliance with the notification requirements of Section 504 will also generally   satisfy the notification requirements of Title II for state and local governments.

Although the Section 504 and Title IX regulations state that schools and colleges,   where appropriate, shall specify non-discrimination in the areas of admission   and employment, a general statement indicating non-discrimination in all programs   is acceptable.

The Title IX regulation indicates that inquiries concerning the application   of the Title IX regulation may be referred to the coordinator or to the assistant   secretary for civil rights. An acceptable notice may include the names and   titles of either one or both individuals.

However, since the Section 504 regulation requires identification of a coordinator,   a combined non-discrimination notice should include the name and/or title   of the responsible employee. If a recipient designates two different people   to coordinate compliance with Section 504 and Title IX, both names or titles should be included in the notice.

### Sample Notice of Non-discrimination

The following sample notice of non-discrimination meets the minimum requirements  of the regulations enforced by OCR:

The (Name of Recipient) does not discriminate on the basis of race, color,  national origin, sex, disability, or age in its programs and activities and  provides equal access to the Boy Scouts and other designated youth groups.1  The following person has been designated to handle inquiries regarding the  non-discrimination policies:

Name and/or Title  AddressTelephone No.  Name and/or Title2  Address  Telephone No.

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call  1-800-421-3481.

1Only public elementary or secondary schools or local or state educational  agencies that receive funds made available through the Department of Education  should include the words “and provides equal access to the Boy Scouts and other  designated youth groups.”
2For use when more than one official has been designated to coordinate civil  rights compliance.
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