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Issue Paper 7

Session 3: March 12-15, 2018

Issue: Reporting Requirements

Statutory cites: 20 U.S.C. § 1221e-3; 20 U.S.C. § 3474; 20 U.S.C. § 1231a; 20 U.S.C. 

§§ 1001(b)(1), 1002(b)(1)(A)(i), (c)(1)(A); 20 U.S.C. § 1088(b); 20 

U.S.C. § 1082; 20 U.S.C. § 1092; 20 U.S.C. §1094

Regulatory cites: 34 CFR 668.411

Summary of 

Changes: Summary of Changes Since Session 2: Since the second negotiating 

session, we have no additional proposals.

Summary of Changes Provided Before Session 2 Changes: We propose to remove all reporting 

requirements. Based on proposed regulatory language, the Department would calculate D/E rates 

without additional reporting requirements.

§668.411 Reporting requirements for GE programs. [Reserved]

(a) In accordance with procedures established by the Secretary, an institution must report—

(1) For each student enrolled in a GE program during an award year who received title IV, 

HEA program funds for enrolling in that program—

(i) Information needed to identify the student and the institution;

(ii) The name, CIP code, credential level, and length of the program;

(iii) Whether the program is a medical or dental program whose students are required to 

complete an internship or residency, as described in §668.402;

(iv) The date the student initially enrolled in the program;
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(v) The student's attendance dates and attendance status (e.g., enrolled, withdrawn, or 

completed) in the program during the award year; and

(vi) The student's enrollment status (e.g., full-time, three-quarter time, half-time, less than 

half-time) as of the first day of the student's enrollment in the program;

(2) If the student completed or withdrew from the GE program during the award year—

(i) The date the student completed or withdrew from the program;

(ii) The total amount the student received from private education loans, as described in 

§668.404(d)(1)(ii), for enrollment in the program that the institution is, or should reasonably be, 

aware of;

(iii) The total amount of institutional debt, as described in §668.404(d)(1)(iii), the student 

owes any party after completing or withdrawing from the program;

(iv) The total amount of tuition and fees assessed the student for the student's entire 

enrollment in the program; and

(v) The total amount of the allowances for books, supplies, and equipment included in the 

student's title IV Cost of Attendance (COA) for each award year in which the student was 

enrolled in the program, or a higher amount if assessed the student by the institution;

(3) If the institution is required by its accrediting agency or State to calculate a placement 

rate for either the institution or the program, or both, the placement rate for the program, 
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calculated using the methodology required by that accrediting agency or State, and the name of 

that accrediting agency or State; and

(4) As described in a notice published by the Secretary in the FEDERAL REGISTER, any other 

information the Secretary requires the institution to report.

(b)(1) An institution must report the information required under paragraphs (a)(1) and (2) of 

this section no later than—

(i) July 31, following the date these regulations take effect, for the second through seventh 

award years prior to that date;

(ii) For medical and dental programs that require an internship or residency, July 31, 

following the date these regulations take effect for the second through eighth award years prior 

to that date; and

(iii) For subsequent award years, October 1, following the end of the award year, unless the 

Secretary establishes different dates in a notice published in the FEDERAL REGISTER.

(2) An institution must report the information required under paragraph (a)(3) of this section 

on the date and in the manner prescribed by the Secretary in a notice published in the FEDERAL 

REGISTER.

(3) For any award year, if an institution fails to provide all or some of the information in 

paragraph (a) of this section to the extent required, the institution must provide to the Secretary 

an explanation, acceptable to the Secretary, of why the institution failed to comply with any of 

the reporting requirements.
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(Authority: 20 U.S.C. 1001, 1002, 1088, 1231a)