NAT'L INST. OF STAND & TECH R.I.C.

AlllDS 5ti37SE

HIST

PUBUCATIONS

NIST Special Publication 881-84

Nisr

QC

100

.U57

NO. 881 -84

1998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 004010 Transaction Set 855

Purchase Order Acknowledgment

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Teclinology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in

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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-84

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 004010 Transaction Set 855

Purchase Order Acknowledgment

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

September 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-84

Natl. Inst. Stand. Technol. Spec. Publ. 881-84, 22 pages (Sept. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
855 Purchase Order Acknowledgment

Functional Group ID= PR

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order

Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used to provide for customary and established business and industry

practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Notes:

1. This transaction set is usedforpurchase orders, Blanket Purchase Agreement (BPA) calls, Basic Ordering

Agreement (BOA) orders, and delivery orders against basic contracts and Federal Supply Schedules, to indicate

acceptance; rejection without detail; or acknowledgment, including acknowledgment with detail and change.

2. When BEG07 in the 850 transaction set is not transmitted, an 855 transaction set should not be usedfor

acknowledgment This 855 IC is also not used when BEG07 is code AD; a separate IC is required.

3. When BEG07 in the 850 transaction set is code AC, BAK02 can contain code AC or RJ.

4. When BEG07 in the 850 transaction set is codeAK, BAK02 can contain code AKor RJ.

5. When BEG07 in the 850 transaction set is code AT, BAK02 can contain code AT or RJ.

6. When BAK02 is code AC, transmit the change information using the POl andACK segments.

7. When BAK02 is either code AK, ATor RJ, transmit only the ST, BAR, Nl, CTT, and SE segments.

Heading:

Pes. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M

Must Use 020 BAK Beginning Segment for Purchase Order M

Acknowledgment

Not Used 040 CUR Currency 0

Not Used 050 REF Reference Identification 0 >1

Not Used 060 PER Administrative Communications Contact 0

Not Used 070 TAX Tax Reference o >1

Not Used 080 FOB F.O.B. Related Instructions o >1

Not Used 090 CTP Pricing Information o >1

Not Used 095 PAM Period Amount 0 10

Not Used 110 CSH Sales Requirements 0

|,00P ID - SAC 25

Not Used 120 SAC Service, Promotion, Allowance, or Charge 0

Information

Not Used 125 CUR Currency 0

Not Used 130 ITD Terms of Sale/Deferred Terms of Sale 0

Not Used 140 DIS Discount Detail 0 20

Not Used 145 INC Installment Information 0

004010F855 0 22 May 1998
Not Used 150 DTM Date/Time Reference 0 10

Not Used 160 LDT Lead Time 0 12

Not Used 180 LIN Item Identification o 5

Not Used 185 SI Service Characteristic Identification o >1

Not Used 190 PID Product/Item Description 0 200

Not Used 200 MEA Measurements 0 40

Not Used 210 PWK Paperwork 0 25

PKG 0 25

Not Used 230 TDl Carrier Details (Quantity and Weight) 0 2

Not Used 240 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time)

Not Used 250 TD3 Carrier Details (Equipment) 0 12

Not Used 260 TD4 Carrier Details (Special Handling, or 0 5 Hazardous Materials, or Both)

Not Used 270 MAN Marks and Numbers 0 10

Not Used 275 TXI Tax Information 0 >1

Not Used 277 CTB Restrictions/Conditions 0 >1

LOOPID-N9

Not Used 280 N9 Reference Identification 0 1

Not Used 285 DTM Date/Time Reference 0 >1

Not Used 290 MSG Message Text 0 1000

LOOP ID-Nl

Must Use 300 Nl Name 0 1

Not Used 310 N2 Additional Name Information 0 2

Not Used 320 N3 Address Information 0 2

Not Used 330 N4 Geographic Location 0 1

Not Used 335 NX2 Location ID Component 0 >1

Not Used 340 REF Reference Identification 0 12

Not Used 350 PER Administrative Communications Contact 0 >1

Not Used 355 SI Service Characteristic Identification 0 >1

Not Used 360 FOB F.O.B. Related Instructions 0 1

Not Used 370 TDl Carrier Details (Quantity and Weight) 0 2

Not Used 380 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time) Not Used 390 TD3 Carrier Details (Equipment) o 12

Not Used 400 TD4 Carrier Details (Special Handling, or O 5 Hazardous Materials, or Both) Not Used 410 PKG Marking, Packaging, Loading 0 25

Not Used 420 MSG Message Text 0 >1

Not Used 430 ADV

Not Used 440 DTM

Not Used 450 MTX

nl

1000

200

LOOP ID - ADV >1

Advertising Demographic Information 0 1

Date/Time Reference 0 >1

Text 0 >1

Detail:

Pes. No.

Seg. ID NameReq.

Des. Max.Use

Loop

Repeat

Notes and

Comments

LOOP ID -POl 100000

010 POl Baseline Item Data 0

\"'""' n2

015 LIN Item Identification O >\

Not Used 018 SI Service Characteristic Identification 0 >1

Not Used 020 CUR Currency 0 1

004010F855 0 22 May 1998
Not Used 030 P03 Additional Item Detail O 25

Not Used 040 CTP Pricing Information 0 >1

Not Used 045 PAM Period Amount 0 10

Not Used 049 MEA Measurements

iiLUUr lU - FID

0 40

1 AAA 1000

inoi usea PTD rruuLivL/iicrn ucdcnpiiun \j 11

iNoi useu UoU iviedsuremenib r\kJ 1 n

Not Used 070 PWK Paperwork 0 25

Not Used 090 P(j4 Item Physical Details O >1

Not Used 100 REF Reference Identification 0 >1

Not Used no PER Administrative Communications Contact 0 3 LOOP ID - SAC 25

Not Used

In 01 USCU

130

IJJ

SAC Service, Promotion, Allowance, or Charge

Information

v-'Uirciicy

0 1

1i

Not Used 140 ITS Conditions of Sale 0 1

Not Used 142 CSH Sales Requirements 0 >I

Not Used 150 ITD Terms of Sale/Deferred Terms of Sale 0 2

Not Used 160 DIS Discount Detail 0 20

Not Used 165 INC Installment Information 0 1

Not Used 170 TAX Tax Reference 0 >1

Not Used 180 FOB F.O.B. Related Instructions 0 >1

Not Used 190 SDQ Destination Quantity 0 500

Not Used 200 DTM Date/Time Reference 0 10

Not Used 210 LDT Lead Time 0 12

Not Used 230 TDl Carrier Details (Quantity and Weight) 0 1

Not Used

Not Used

240

250

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12

Not Used 260 TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

0 5

pOOP ID - ACK 1 A/1 104

Z /U Line Item Acknowledgment u

1i

INOI usea U 1 M Date/Time Reference 1

Not Used 290 MAN Marks and Numbers o 10

Not Used 293 AMT Monetary Amount o 1 n3

Not Used 295 CTB Restrictions/Conditions o >1

Not Used 296 TXI Tax Information 0 >1

T nop in . n I V . ., .•J,«-

" >1

Not Used 300 QTY Quantity 0 1

Not Used 302 SI Service Characteristic Identification 0 >1

LOOP ID - PKG 1 AA 200

Not Used 303 PKG Marking, Packaging, Loading 0 1

iNui useo ivicasurcnienu> n

LOOP ID - SCH 200

Not Used 310 SCH Line Item Schedule 0 1 n4

Not 1 Jsed 315 TDl Parripr OptaiK ^Oiiantitv and Weiffht^ 0 2

Not Used

Not Used

320

330

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12

Not Used 340 TD4 Carrier Details (Special Handling, or 0 5

004010F855 0 3 22 May 1998
Not Used 345 REF

Hazardous Materials, or Both) Reference Identification 0 >1

350 N9

:loopid-n9

Reference Identification 0 1

1000

Not Used 355 DTM Date/Time Reference 0 >1

Not Used 360 MSG Message Text u lUUU

LOOP ID - Nl 200

Not Used 370 Nl Name 0 1

Not Used 380 N2 Additional Name Information 0 2

Not Used 390 N3 Address Information 0 2

Not Used 400 N4 Geographic Location 0 1

Not Used 405 NX2 Location ID Component 0 >1

Not Used 410 REF Reference Identification 0 12

Not Used 420 PER Administrative Communications Contact o 3

Not Used 425 SI Service Characteristic Identification o >1

Not Used 426 DTM Date/Time Reference 0 1

Not Used 430 FOB F.O.B. Related Instructions 0 1

Not Used 435 SCH Line Item Schedule 0 200

iNot useo AAfi Tr\i 1 Ui i^arrier ueians (^i^uaniiiy ano weigni^ KJ It

Not Used

IN01 UaCU

450 TD5

1 UJ

Carrier Details (Routing Sequence/Transit

Time)

0 12

Not Used 470 TD4

OTY

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Oiiantitv

0

0

5

>1

Not Used 480 PKG Marking, Packaging, Loading 0 25

LOOP ID - SLN 1000

Not Used 490 SLN Subline Item Detail 0 1

Not Used 495 MSG Message Text 0 >1

Not Used 500 SI Service Characteristic Identification 0 >1

Not Used 510 PID Product/Item Description 0 1000

Not Used 520 P03 Additional Item Detail 0 25

Not Used 522 CTP Pricing Information 0 25

Not Used 523 PAM Period Amount o 10

Not Used 530 ACK Line Item Acknowledgment 0 104

[LOOP ID - SAC 10

Not Used

Not Used

540

545

SAC

CUR

Service, Promotion, Allowance, or Charge

Information Currency

0

o

1

1

Not Used 550 DTM Date/Time Reference 0 10

Not Used 554 P04 Item Physical Details 0 1

Not Used 557 TAX Tax Reference 0 3

Not Used 558 ADV Advertising Demographic Information 0 >1

sLOOP ID - QTY >1

Not Used 559 QTY Quantity 0 1

Not Used 561 SI Service Characteristic Identification o >1

L00PID-N9 >1

Not Used 563 N9 Reference Identification 0 1

Not Used 564 DTM Date/Time Reference o >1

Not Used 565 MSG Message Text 0 >1

004010F855 0 4 22 May 1998
LOOP ID- Nl 10

Not Used 576 Nl Name 0 1

Not Used 578 N2 Additional Name Information 0 2

Not Used 580 N3 Address Information 0 2

Not Used 590 N4 Geographic Location 0 1

Not Used 600 NX2 Location ID Component 0 >1

Not Used 610 REF Reference Identification 0 12

Not Used 620 PER Administrative Communications Contact 0 3

Not Used 625 SI Service Characteristic Identification 0 >1

Summary:

Pes. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

LOOP ID -CTT 1

Must Use 010 CTT Transaction Totals 0 1 n5

Not Used 020 AMT Monetary Amount 0 1 n6

Must Use 030 SB Transaction Set Trailer M 1

Transaction Set Notes

1. If segment LIN is used, do not use LINOl

2. PO 102 is required.

3. If AMT is used in the detail area, then AMTOl will = 1 and AMT02 will indicate total line amount as calculated by the sender.

4. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this

segment is used the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl) should

always equal the quantity ordered (POl 02) in the POl segment.

5. The number of line items (CTTOl) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POl 02) for each POl segment.

6. If AMT is used in the summary area, then AMTOl will = TT and AMT02 will indicate total transaction

amount as calculated by the sender.

004010F855 0 5 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STO 1 ) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Must Use

Ref.

Pes.

STOl

ST02

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

855 Purchase Order Acknowledgment

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set

flinctional group assigned by the originator for a transaction set This unique control number is assigned by the originator ofthe transaction

set or by the originator's application program. This same number is carried

in SE02.

004010F855 0 6 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BAK

020

Beginning Segment for Purchase Order Acknowledgment

Heading

Mandatory

1To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and

transmit identifying numbers and dates

1 BAK04 is the date assigned by the purchaser to purchase order.

2 BAK08 is the seller's order number.

3 BAK09 is the date assigned by the sender to the acknowledgment.

Data Element Summary

Must Use

Ref.

Pes.

BAKOl

Data

Element

353

Name Attributes

M YD 2/2

Must Use BAK02 587

Transaction Set Purpose Code

Code identifying purpose of transaction set 00 Original

Use to indicate an original transmission ofan 855

transaction set. 07 Duplicate

Use to indicate a retransmission ofa previously

transmitted 85Sj^gx^^ set. Acknowledgment Type M ID 2/2

Code specifying the type of acknowledgment

AC

AK

AT

RJ

Acknowledge - With Detail and Change

Use to indicate an order is being acknowledged with

detail and changes. The changes may include the

rejection ofone or more line items. Use this code only

ifBEG07 in the applicable 850 transaction set was

code AC.

Acknowledge - No Detail or Change

Use to indicate that receipt ofthe order is being

acknowledged without detail or change. Use this code

only when BEG07 in the applicable 850 transaction

set was codeAK.

Accepted

Use to indicate bilateral acceptance of a purchase

order or acceptance ofa delivery order exceeding the

delivery order limitations. Use this code only if

BEG07 in the applicable 850 transaction set was code

AT.

Rejected - No Detail

/. Use to indicate the rejection ofan entire order. If

BEG07 in the applicable 850 transaction set was code

AK or AT, the entire order must be acknowledged,

accepted, or rejected. IfBEG07 in the applicable 850

transaction set was code AC, the entire order may be

rejected

2. IfBEG07 in the applicable 850 transaction set was

code AC and the order is being accepted but one or more line items are being rejected, do not use code RJ;

use code AC.

004010F855 0 7 22 May 1998
Must Use BAK03

Must Use BAK04

Not Used

Not Used

BAK05

Not Used BAK06

BAK07

BAK08

Must Use BAK09

Not Used BAKIO

324 Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Use to identify the awardinstrument number to which this transaction set

applies. Cite the numberfrom BEG03 ofthe applicable 850 transaction set. 373 Date M DT 8/8

Date expressed as CCYYMMDD

Use to identify the effective date ofthe award instrument to which this

transaction set applies. Cite the numberfrom BEG05 ofthe applicable 850

transaction set

328 Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Use to identify the number ofa release, call or delivery order against a basic

award instrument to which this transaction set applies. Cite the number

from BEG04 ofthe applicable 850 transaction set. 326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

367 Contract Number O AN 1/30

Contract number

127 Reference Identification O AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

373 Date O DT 8/8

Date expressed as CCYYMMDD

Use to identify the date this 855 transaction set was transmitted.

640 Transaction Type Code O ID 2/2

Code specifying the type of transaction

004010F855 0 8 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

300

Nl Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

Address information shall be transmitted using code values contained in a

combination ofthe NlOl, N103, and N104 data elements. Transmit the same code

values as contained in the applicable 850 transaction set At least 2 iterations ofthis

segment areREQVIRED with NlOl citing code BYand SE.

Ref.

Pes.

Must Use NlOl

Not Used N102

Must Use N103

Data

Element

98

93

66

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

BY Buying Party (Purchaser)

SE Selling Party

Name X AN 1/60

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Vse ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity. = 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred over other codes to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC) _^ Use to indicate either a Department ofDefense

Activity Address Code or a Civilian Agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

Use to indicate vendors with CAGE codes. ^ Must Use N104 67 Identification Code

Code identifying a party or other code

X AN 2/80

Not Used N105 706 Entity Relationship Code

Code describing entity relationship

O ID 2/2

Not Used N106 98 Entity Identifier Code

Code identifying an organizational entity,

O ID 2/3 a physical location, property or an

individual

004010F855 0 9 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

POl

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

POlOl

POl02

PO103

PO104

Not Used POl05

PO106

Baseline Item Data

010

POl Optional

Detail

Optional

1To specify basic and most frequently used line item data

1 If PO1 03 is present, then PO1 02 is required.

2 If PO1 05 is present, then PO 1 04 is required.

3 If either POl 06 or POl 07 is present, then the other is required.

4 If either POl 08 or POl 09 is present, then the other is required.

5 If either PO 1 1 0 or PO 1 1 1 is present, then the other is required.

6 If either POl 12 or POl 13 is present, then the other is required.

7 If either PO 1 1 4 or PO1 1 5 is present, then the other is required.

8 If either PO1 1 6 or PO1 1 7 is present, then the other is required.

9 If either POl 18 or POl 19 is present, then the other is required.

10 If either PO120 or P0121 is present, then the other is required.

11 If either POl 22 or POl 23 is present, then the other is required.

12 If either POl 24 or POl 25 is present, then the other is required.

1 See the Data Element Dictionary for a complete list of IDs. 2 POl 01 is the line item identification.

3 POl 06 through POl 25 provide for ten different product/service IDs per each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

/. Use this segment when BAK02 is code AC to identify a rejected line item or to identify the corrected line item information when it differsfrom that information

contained in the applicable 850 transaction set.

2. When one or more line items are rejected, identify the line items in this segment and

cite the appropriate code in ACKOl.

Data Element Summary

Data

Element

350

330

Name Attributes

355

212

639

235

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

Cite the same POlOl line item number as contained in the 850 transaction

set. Quantity Ordered X R 1/15

Quantity ordered

Use to identify the quantity accepted by the selling party. Ifthe total quantity

ordered is accepted, cite the quantity that was shown in the 850 transaction

set

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Use to identify the unit ofmeasure applicable to the quantity cited in PO102.

Ifthe unit ofmeasure that was shown in the 850 transaction set is accepted,

cite that unit ofmeasure.

Refer to 004010 Data Element Dictionary for acceptable code values.

Unit Price X R 1/17

Price per unit of product, service, commodity, etc. Use to identify the price accepted by the selling party.

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

Product/Service ID Qualifier X ID 2/2

004010F855 0 10 22 May 1998
Code identifying the type/source of the descriptive number used in Product/Service ID (234)

/. Cite the appropriate code to identify the corrected line item information

when differentfrom that contained in the 850 transaction set

2, PO106/PO107 is optionalfor use if the line item was correctly identified

in the 850 transaction set; the POlOl is adequate identification in this

circumstance.

3. Use the LINsegmentfor the identification ofmanufacturers and

associatedpart numbers.

PO107 234

Not Used PO108 235

Not Used PO109 234

Not Used POllO 235

Not Used POlll 234

Not Used P0112 235

Not Used P0113 234

Not Used P0114 235

Fl

FS

HI

IB

N4

ND

PD

SV

UK

UX

Catalog Number

Item identifier specifies a manufacturer's catalog that

applies to an item

National Stock Number

HIBC (Health Care Industry Bar Code)

International Standard Book Number (ISBN)

National Drug Code in 5-4-2 Format

5-digit manufacturer ID, 4-digit product ID, 2-digit

trade package size

National Drug Code (NDC)

Part Number Description

Use to indicate the noun nomenclature ofthe item.

Service Rendered

U.P.C./EAN Shipping Container Code (1-2-5-5-1)

A 1 4-digit code that uniquely identifies the

manufacturer's shipping unit, including the packaging

indicator and check digit; the first digit is the packaging

indicator, the next two digits are the number system

characters, the next five digits are the manufacturer ID

number, the second five digits are the item code, and the

final digit is the check digit

Universal Product Number

A unique identifier of a healthcare product

Vendor's (Seller's) Catalog Number

Vendor's (Seller's) Part Number

VC

VP

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

004010F855 0 11 22 May 1998
Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

12 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Not Used

Ref.

Pes.

LINOl

Must Use LIN02

Must Use LIN03

LIN04

LINOS

LIN Item Identification

015

POl Optional

Detail

Optional

>1

To specify basic item identification data

1 If either LIN04 or LIN05 is present, then the other is required.

2 If either LIN06 or LIN07 is present, then the other is required.

3 If either LINOS or LIN09 is present. then the other is required.

4 If either LINIO or LINll is present, then the other is required.

5 If either LIN12 or LIN13 is present, then the other is required.

6 If either LIN14 or LIN15 is present. then the other is required.

7 If either LIN16 or LIN17 is present. then the other is required.

8 If either LIN18 or LIN19 is present. then the other is required.

9 If either LIN20 or LIN21 is present. then the other is required.

10 If either LIN22 or LIN23 is present, then the other is required.

11 If either LIN24 or LIN25 is present. then the other is required.

12 If either LIN26 or LIN27 is present. then the other is required.

13 If either LIN28 or LIN29 is present. then the other is required.

14 If either LIN30 or LIN31 is present. then the other is required.

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Use this segment to identify a manufacturer, with or without an associated

manufacturer's part numberfor theproduct specified in the POl segment Use

multiple iterations ofthis segment when it is necessary to identify multiple

manufacturers/manufacturers 'part numbers applicable to the product specified in the

POl segment For example, 5 manufacturers may be able to satisfy the requirement

for a given national stock number.

Data Element Summary

Data

Element

350

235

Name Attributes

234

235

234

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MF Manufacturer

When used, cite the DUNS number ofthe

manufacturer in thefollowing data element.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor

authorized to do business with the U.S. government

Use to indicate a manufacturer who can be identified

by a CAGE code. Cite the CAGE code in the

following data element

Product/Service ID M AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

MG Manufacturer's Part Number

Product/Service ID X AN 1/48

Identifying number for a product or service

004010F855 0 13 22 May 1998
Not Used LIN06 235

Not Used LIN07 234

Not Used LINOS 235

Not Used LIN09 234

Not Used LINIO 235

Not Used LINll 234

Not Used LIN12 235

Not Used LINO 234

Not Used LIN14 235

Not Used LIN15 234

Not Used LIN16 235

Not Used LIN17 234

Not Used LIN18 235

Not Used LIN19 234

Not Used LIN20 235

Not Used LIN21 234

Not Used LIN22 235

Not Used LIN23 234

Not Used LIN24 235

Not Used LIN25 234

Not Used LIN26 235

Not Used LIN27 234

Not Used LIN28 235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

Product/Service ID Qualifier

Code identifying the type/source of the descriptive

X ID 2/2

number used in

number used in

number used in

number used in

number used in

number used in

X

number used in

number used in

number used in

number used in

number used in

X

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

AN 1/48

ID 2/2

number used in

004010F855 0 14 22 May 1998
Not Used LIN29 234

Not Used LIN30 235

Not Used LIN31 234

Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/48

Identifying number for a product or service

004010F855 0 15 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use ACKOl

ACK Line Item Acknowledgment

270

ACK Optional

Detail

Optional

1To acknowledge the ordered quantities and specify the ready date for a specific line item

12

3

4

5

6

7

8

9

10

11

12

13

14

1

If either ACK02 or ACK03 is present, then the other is required.

If ACK04 is present, then ACK05 is required. or ACK08 is present. then the other is or ACK10 is present. then the other is or ACK12 is present. then the other is or ACK14 is present. then the other is or ACK16 is present, then the other is or ACK18 is present. then the other is or ACK20 is present. then the other is or ACK22 is present. then the other is or ACK24 is present. then the other is or ACK26 is present. then the other is or ACK28 is present. then the other is

If ACK28 is present, then both ACK27 and ACK29 are required.

ACK29 Industry Reason Code may be used to identify the item status. In addition, it may be used in conjunction with ACKOl to further clarify the status.

Use this segment when BAK02 is code AC to provide information related to the line

item identified in POIOI. Ifa line item is rejected, cite the appropriate code in ACKOL

Data Element Summary

Data

Element

668

Name

Line Item Status Code

Attributes

Price Changed

Quantity Changed

M ID 2/2

Code specifying the action taken by the seller on a line item requested by the

buyer

AC Item Accepted and Shipped

Cite code Oil in ACK04 and the actual shipping date

inACKOS.

lA Item Accepted

IB Item Backordered

Cite code 068 in ACK04 and theprojected shipping

date inACKOS.

ID Item Deleted

IP Item Accepted

IQ Item Accepted

IR Item Rejected

Use this code only when a codes R1-R8 do not apply.

IS Item Accepted - Substitution Made

Rl Item Rejected, Not a Contract Item

R2 Item Rejected, Invalid Item Product Number

R3 Item Rejected, Invalid Unit of Issue R4 Item Rejected, Contract Item not Available

R5 Item Rejected, Reorder Item as a Just in Time (JIT)

Order

R6 Item Rejected, Reorder Item as an Extended Delivery

Order (EDO)

R7 Item Rejected, Reorder Item as a Drop Shipment

R8 Item Rejected, Reorder Item as a Surge Order

004010F855 0 16 22 May 1998
ACK02

ACK03

ACK04

ACK05

Not Used ACK06

Not Used ACK07

Not Used ACK08

Not Used ACK09

Not Used ACKIO

Not Used ACKll

Not Used ACK12

Not Used ACK13

Not Used ACK14

Not Used ACK15

Not Used ACK16

Not Used ACK17

Not Used ACK18

Not Used ACK19

Not Used ACK20

Not Used ACK21

Not Used ACK22

380 Quantity X R 1/15

Numeric value of quantity

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Refer to 004010 Data Element Dictionary for acceptable code values.

374 Date/Time Qualifier O ID 3/3

Code specifying type of date or time, or both date and time

Oil Shipped

068 Current Schedule Ship

373 Date X DT 8/8

Date expressed as CCYYMMDD

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the fype/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/48

Identifying number for a product or service

00401OF855 0 17 22 May 1998
Not Used ACK23 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Not Used ACK24 234 Product/Service ID X AN 1/48

Identifying number for a product or service

Not Used ACK25 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used ACK26 234 Product/Service ID X AN 1/48

Identifying number for a product or service

Not Used ACK27 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

Not Used ACK28 822 Source Subqualifier X AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Not Used ACK29 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

I

004010F855 0 18 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

N9

Comments:

Notes:

Reference Identification

350

N9 Optional

Detail

Optional

1To transmit identifying information as specified by the Reference Identification Qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902.

This segment is used only within the Department ofDefense Prime Vendorprogram.

Ref.

Pes.

Must Use N901

N902

Not Used N903

Not Used N904

Not Used N905

Not Used N906

Not Used N907

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

004010F855 0

Data

Element

128

127

369

373

337

623

C040

128

127

128

127

128

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

PL Price List Number

Use to indicate the Defense Supply Center

Philadelphia Distribution and Pricing Agreement

number applicable to the Prime Vendor source

fulfilling this line item.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Free-form Description X AN 1/45

Free-form descriptive text Date O DT 8/8

Date expressed as CCYYMMDD

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

19 22 May 1998
Code qualifying the Reference Identification

Not Used C04006 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

004010F855 0 20 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTT Transaction Totals

010

CTT Optional (Must Use)

Summary

Optional (Must Use)

1To transmit a hash total for a specific element in the transaction set

1 If either CTT03 or CTT04 is present, then the other is required.

2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Must Use

Not Used

Not Used

Not Used

Not Used

Not Used

Ref.

Pes.

CTTOl

CTT02

CTT03

CTT04

CTT05

CTT06

CTT07

Data

Element

354

347

81

355

183

355

352

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6

Total number of line items in the transaction set Use to identify the total number ofPOl segments contained in t/tis transaction set. Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will

be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the

maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. . 1 8 Second occurrence of value being

hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash

total after truncation to three-digit field. Use to identic the sum ofthe quantities (PO102) for all POl segments.

Weight X R 1/10

Numeric value of weight

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Volume X R 1/8

Value of volumetric measure

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Description O AN 1/80

A fi"ee-form description to clarify the related data elements and their content

004010F855 0 21 22 May 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

030

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set jTAm is the same number as ST02.

004010F855 0 22 22 May 1998
NISTTechnical Publications

Periodical

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and development in those disciplines of the physical and engineering sciences in which the Institute is

active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

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Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) developed in cooperation with interested industries, professional organizations, and regulatory bodies.

Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

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properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1 155 Sixteenth St., NW, Washington, DC

20056.

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materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the

subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in die Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 11717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency or Internal Reports (NISTIR)—The series includes interim or final reports on work

performed by NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled by the sponsor; public distribution is handled by sales through the National Technical

Information Service, Springfield, VA 22161, in hard copy, electronic media, or microfiche form. NISTIR's may also report results of NIST projects of transitory or limited interest, including those diat will be

published subsequently in more comprehensive form.
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