ApplicationTechnical Assistance Webinar

November 10, 2021

Fiscal Year 2022

Title VI National Resource Centers (NRC)

Title VI Foreign Language and Area Studies (FLAS) Fellowships

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Webinar Overview

Specifics of the Fiscal Year (FY) 2022 Competition

National Resource Centers (NRC) Information

Foreign Language and Area Studies (FLAS) Fellowships Information

Information for Applying to Both Programs

Application Tips

Program Contacts

Q&A

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Specifics of Fiscal Year (FY) 2022 Competition

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FY 2022 Competition Anticipated Timeline

IFLE will announce the FY 2022 competition schedule when funding is confirmed. Announcements will be made in the Federal Register, on IFLE’s website, and through IFLE’s email newsletter.

www.federalregister.gov

www.ed.gov/programs/iegpsNRC

www.ed.gov/programs/iegpsFLASF

tinyurl.com/IFLEnews

Notice Inviting Applications (NIA) will be published in December 2021 or January 2022.

Institutions will have 60 days to apply.

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FY 2022 Program Funding

FY 2022 NRC and FLAS program funding is undetermined at this time.

Estimated funding amounts:

Range for NRC awards:	$180,000 – $275,000

Average NRC award:	$237,000

Range for FLAS awards:	$88,500 – $637,000 (includes consortia)

Average FLAS award:	$294,000

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What’s New for FY 2022

Elimination of the Performance Measure Forms (PMFs).

Increase in Academic Year Graduate FLAS stipend amount.

Updates to the order of the selection criteria.

New “Western Hemisphere” world area covering Canada + Latin America and Caribbean.

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What’s New for FY 2022 (continued)

NRC and FLAS applications will be submitted separately.

NOTE:  This does not mean submitting entirely different applications. We are still asking for only ONE narrative that covers both FLAS and NRC criteria.

If applying for both NRC and FLAS:

You will respond to the corresponding selection criteria in each application.

You should use the same narrative (that addresses both NRC and FLAS criteria) to apply for both programs.

You may copy and paste the same mandatory forms in Grants.gov.

The only form that will differ is the ED-524 (the standard government budget forms). Institutions should complete separate ED-524s for each program.

NRCs will complete all line items except “Training Stipends”

FLAS will complete only the “Training Stipends” line to reflect FLAS fellowships requested

If applying to only one program, you will complete the corresponding selection criteria and forms.

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FY 2022 Competition Format

Applications will be:

Submitted electronically through www.grants.gov.

Peer reviewed remotely.

Panel will consist of three specialists in the specific world area with appropriate language and/or area studies expertise. 

Applicants who apply for both NRC and FLAS will be reviewed by the same panel at the same time.

Each peer reviewer will provide scores and feedback on strengths and weaknesses of the application, following each program’s selection criteria.

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National Resource Centers (NRC)

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NRC Program Purpose

To establish, strengthen, and operate comprehensive and undergraduate Centers that will be centers of excellence for─    

Teaching less commonly taught languages (LCTLs); 

Instruction in fields needed to provide full understanding of areas, regions, or countries where these LCTLs are used; 

Research and programs of study that focus on issues of global importance; 

								continued on next slide

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NRC Program Purpose (continued)

To establish, strengthen, and operate comprehensive and undergraduate Centers that will be centers of excellence for─    

Teacher training activities and professional development opportunities related to the Center’s  world languages, area studies or international studies focus; 

Outreach to K -16 at the local, regional, and national levels for K-16 schools and institutions and the general public; and 

Creating and maintaining linkages with overseas institutions of higher education and other organizations to enhance the Center’s programs and instruction. 

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Types of NRCs

Comprehensive Centers

Provide training at the graduate, professional, and undergraduate levels; 

Contribute significantly to the national interest in advanced research and scholarship. 

Undergraduate Centers

Provide training predominately to undergraduate students; 

Contribute significantly to the national interest through the education of students who matriculate into advanced language and area studies programs or professional school programs; 

Incorporate substantial international and LCTL content into baccalaureate degree programs.  

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NRC Competition Priorities

(current, but subject to change)

2 absolute priorities

1 competitive preference priority

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Absolute Priorities

Only applications that meet BOTH of the absolute priorities will be considered for funding.

Applications that provide 

an explanation of how the activities funded by the grant will reflect diverse perspectives and a wide range of views and generate debate on world regions and international affairs; and 

a description of how the applicant will encourage government service in areas of national need, as identified by the Secretary, as well as in areas of need in the education, business, and non-profit sectors.  

Applications that provide for teacher training activities on the language, languages, area studies, or thematic focus of the Center. 

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Competitive Preference Priority

Applications responding to this priority may receive up to 5 points.

Partnership with Minority-Serving Institutions (MSIs) or Community Colleges (up to 5 points)Applications that propose significant and sustained collaborative activities with one or more:  

(i) community colleges,  

(ii) historically Black colleges and universities,   

(iii) Tribal colleges and universities,  

(iv) Hispanic-serving institutions,  

(v) Alaska Native-serving institutions or Native Hawaiian-serving institutions  

(vi) Predominantly Black Institutions 

(vii) Native American-serving nontribal institutions 

(viii) Asian American and Native American Pacific Islander-serving institutions, or  

(ix) other institutions serving a significant percentage of minority students other minority-serving institutions. 

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Competitive Preference Priority (continued)

Partnership with Minority-Serving Institutions (MSIs) or Community Colleges 

These activities must be designed to incorporate international, intercultural, or global dimensions into the curriculum of the MSI(s) or community college(s), and to improve foreign language, area, and intercultural studies or international business instruction at the MSI(s) or community college(s). 

If an applicant institution is an MSI or a community college, that institution may propose intra-campus collaborative activities instead of, or in addition to, collaborative activities with other MSIs or community colleges.

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Competitive Preference Priority (continued)

Partnership with Minority-Serving Institutions (MSIs) or Community Colleges 

How to determine status as a Minority-Serving Institution (MSI):

Reference the Department of Education’s “2021 Eligibility Matrix Spreadsheet”

https://www2.ed.gov/about/offices/list/ope/idues/2021eligibilitymatrix.xlsx

This is the most current spreadsheet reflecting the MSI eligibility status of institutions for 2021. Look for institutions with a “5” or a “6” in one of the categories as that will indicate official eligibility under a Title III or Title V program (which are for MSIs).

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Foreign Language and Area Studies (FLAS) Fellowships Program

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FLAS Fellowships Program Purpose

The FLAS program awards allocations of fellowships to an institution(s) of higher education to meritorious students enrolled in programs that offer performance-based instruction in less commonly taught languages in combination with area studies, international studies, or the international aspects of professional studies.

An institution does not need to receive a grant under the NRC Program in order to receive an allocation of FLAS fellowships.

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FLAS Fellowships Student Eligibility Criteria

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| Type of Student        | FLAS eligibility requirements                                                                                                                |
|------------------------|----------------------------------------------------------------------------------------------------------------------------------------------|
| All students           | must be enrolled or accepted for enrollment in an institution receiving an allocation of FLAS fellowships.                                   |
| Undergraduate students | must be at the intermediate or advanced level of study of a less commonly taught language.                                                   |
| Graduate students      | must be engaged in:predissertation level study;preparation for dissertation research;dissertation research abroad; ORdissertation writing.   |

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Types of FLAS Fellowships

Academic year (AY): awarded for one AY. 

Summer (S): awarded for a summer session, if the session provides the equivalent of one AY of modern foreign language study.  

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FLAS Fellowship Amounts
| Type of FLAS Award                    | Institutional Payment (Tuition & Fees) | Subsistence Allowance (Stipend) | TOTAL   |
|---------------------------------------|--------------------------------------------|---------------------------------|---------|
| AY Undergraduate                      | $10,000                                    | $5,000                          | $15,000 |
| AY Graduate                           | $18,000                                    | $20,000*                        | $38,000 |
| Summer (Graduate & Undergraduate) | $5,000                                     | $2,500                          | $7,500  |

* This represents an increase from the AY graduate FLAS stipend amount in the previous grant cycle.

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FLAS Competition Priorities

(current, but subject to change)

2 competitive preference priorities

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Competitive Preference Priority #1

This priority is worth 0 or 5 points.

FLAS Fellowships for Students who Demonstrate Financial Need (0 or 5 points)Applications that propose to give preference when awarding fellowships to undergraduate students, graduate students, or both, who demonstrate financial need as indicated by the students’ expected family contribution, as determined under part F of title IV of the HEA. This need determination will be based on the students’ financial circumstances and not on other aid.

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Competitive Preference Priority #2

This priority is worth 0 or 5 points.

Academic and Career Advising for FLAS Fellows (0 or 5 points) Applications that provide academic and career advising and other support systems to all FLAS fellowship recipients to ensure successful matriculation and completion of their FLAS training. 

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Information for Both ProgramsNational Resource Centers (NRC) &Foreign Language and Area Studies (FLAS) Fellowships

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Eligible Applicants

A single institution of higher education (IHE)

A consortium of IHEs

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Definitions

Area studies means the study of the aspects of a world region’s society or societies, including study of history, culture, economy, politics, international relations, and languages. 

Centers are the administrative units at the IHE that have direct access to highly-qualified faculty and other resources and coordinate a concentrated effort of educational activities, including training in world languages and various academic disciplines relevant to subject world region(s), theme, international studies, etc.  

Intensive language instruction means instruction of at least five (5) contact hours per week during the academic year or the equivalent of a full academic year of language instruction during the summer. 

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Higher Education Act: Mandatory Information

This information is mandatory in NRC and FLAS applications, per the HEA, but it is not evaluated and scored by the NRC and FLAS selection criteria.

Diverse Perspectives An explanation of how the activities funded by the grant will reflect diverse perspectives and a wide range of views and generate debate on world regions and international affairs.  

Areas of Need A description of how the applicant will encourage government service in areas of national need, as identified by the Secretary, as well as in areas of needs in education, business, and nonprofit sectors.  

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Performance Period for NRC & FLAS Projects

The NRC and FLAS performance period is 48 months.

This covers Fiscal Years 2022-2025.

Project start date: August 15, 2022

Project end date: August 14, 2026

Note: Grant funds are awarded annually, contingent upon available funds and grantee performance.

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NRC and FLAS Application Parts

All elements of the NRC and FLAS applications

must be submitted electronically via grants.gov.

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NRC and FLAS Application Parts

Standard Forms

SF 424 (Application for Federal Assistance)

ED Supplemental Info Form for the SF 424

Budget Form ED 524 (Section A Budget Summary)

Assurances and Certifications

SF 424B (Assurances – Non-Construction Programs)

Grants.gov Lobbying Form (Certification Regarding Lobbying)

Disclosure of Lobbying Activities (SF-LLL)

Descriptions

General Education Provisions Act (GEPA) Section 427

Diverse Perspectives and Wide Range of Views in Funded Activities

Government Service in Areas of National Need and in Other Employment Sectors

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NRC and FLAS Application Parts

Project Abstract 

Acronyms List

Table of Contents

Application (Project) Narrative (Center’s “story” responding to the selection criteria and priorities) 

Detailed Line Item Budget/Budget Narrative for NRC and/or FLAS (ED 524 Section C) 

Appendices

Curricula Vitae

Position Descriptions

Course List

Letters of Support

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NRC and FLAS Application Parts

NRC and FLAS Applicant Profile Form (World Area Designation Form)

List of FLAS-Eligible Languages

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Project Abstract

Suggested format: two single-spaced pages.

Articulates alignment with the Title VI purpose. 

Summarizes the specific activities in the proposed project and the anticipated outcomes of the proposed project. 

Describes the Center’s/Institute’s/Program’s unique characteristics in terms of mission and resources (faculty, staff, library, information systems, outreach, etc.) and its internal and external constituencies. 

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Application (Project) Narrative

The Application Narrative is the section that addresses the selection criteria, including the announced priorities for the competition. 

Suggested pp for single institution narrative:  50 	

Suggested pp for a consortium narrative: 60 

THE APPLICATION NARRATIVE addresses the SELECTION CRITERIA.

Remember that if you are applying to both NRC and FLAS, you only need to submit ONE narrative (just copy/paste).

Reviewers will read ONE narrative and provide separate scores for NRC and FLAS.

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NRC and FLASSelection Criteria

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NRC and FLAS Selection Criteria

1. Commitment to the Subject Area (5 points NRC/FLAS)  

Institution’s financial and other support for─  

Operation of the Center;  

Teaching staff;  

Library resources;  

Overseas linkages;  

Outreach; and,  

Students in fields related to the Center.  

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NRC and FLAS Selection Criteria

2. Quality of Language Instruction (14 points NRC/FLAS)  

Languages and levels offered through the Center or other providers;  

Student enrollments;  

Courses in disciplines other than language, linguistics, and literature offered in appropriate foreign language(s);  

Number of language faculty and exposure to pedagogy training;   

Performance-based instruction in use or being developed;    

Resources for language teaching and practice and language proficiency requirements.

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NRC and FLAS Selection Criteria

3. Quality of Non-language Instructional Program (14 points NRC/FLAS)  

Course offerings in a variety of disciplines, including the professional schools;  

Note:  An undergraduate NRC applicant is not required to describe professional school courses, unless it is also requesting an allocation of FLAS fellowships.  

Depth of specialized courses in one or more disciplines of the Center’s subject area;  

Teaching faculty and instructional assistants (IAs);  

Pedagogy training for IAs; and,  

Interdisciplinary courses for undergraduate and graduate students.  

Note:  An undergraduate NRC applicant will not include graduate students, unless it is also requesting an allocation of FLAS fellowships. 

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NRC and FLAS Selection Criteria

 4. Quality of Curriculum Design (13 points NRC/FLAS)  

The curriculum incorporates undergraduate instruction into baccalaureate degree programs (major, minor, certificate);   

Curriculum incorporates training for graduate students from a variety of disciplines and professional fields;  

Academic and career advising;  

Research and study abroad opportunities; and   

Summer language programs.  

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NRC and FLAS Selection Criteria

5. Quality of Staff Resources (13 points NRC/FLAS)   

Teaching faculty and other staff are qualified for current and proposed activities and training programs; are provided professional development activities; and, participate in teaching, supervising, and advising students;  

Staffing and oversight arrangements, including outreach and administration and that faculty from a variety of departments, professional schools, and the library are involved in the project; and,  

Non-discriminatory practices for employment.  

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NRC and FLAS Selection Criteria

6. Strength of Library (6 points NRC/FLAS)  

Print and non-print;  

English and foreign language;  

Undergraduate, graduate, professional school clientele;  

Institution’s financial support for acquisitions and library staff; and,  

Access to information.  

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NRC and FLAS Selection Criteria

7. Impact and Evaluation (25 points NRC/FLAS)  

Significant impact on the university, community, region, and the nation, as shown by enrollments, alumni placement data, participation rates in events, use of Center’s resources; For FLAS, contributions to the creation of area studies and language specialists. 

Non-discriminatory equal access;  

Comprehensive, objective, quantifiable evaluation plan;  

Use of recent evaluations to inform current plan;

(continued on next slide)

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NRC and FLAS Selection Criteria

7. Impact and Evaluation (25 points NRC/FLAS) (continued)

Description of how activities address national needs and generate information for the public;  

Record for post-graduate employment, education, or training in areas of national need and efforts to increase these placements;  

Data that show the extent to which students matriculate into advanced language and area or international studies programs or related professional programs;   

Note: This factor is applicable to Undergraduate NRC applicants.  

Description of how awarded fellowships address national needs; and,  

Undergraduate and graduate enrollments and placement data.  

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NRC and FLAS Selection Criteria

8. Outreach Activities (9 points NRC; Not applicable for FLAS)    

Significant and measurable regional and national impact;

Includes faculty and professional schools;  

Involving

Elementary and secondary schools;  

Postsecondary institutions; and,  

Business, media, general public.  

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NRC and FLAS Selection Criteria

9. Program Planning and Budget (25 points NRC; Not applicable for FLAS)  

Activities are of high quality and directly related to the purpose of the NRC program;  

The development plan or timeline demonstrates how the proposed activities will contribute to a strengthened program and an effective use of resources to achieve the proposed objectives;  

Costs are reasonable in relation to the objectives; and,  

Description of the long-term impact of the project on the institution’s undergraduate, graduate, and professional training programs.  

Note: An undergraduate NRC applicant will focus on undergraduate training programs for the last factor.  

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NRC and FLAS Selection Criteria

10. FLAS Awardee Selection Procedures (10 points FLAS; Not applicable for NRC-only applications)  

High-quality selection plan that describes─  

how fellowships will be advertised;  

how students apply;  

student selection criteria;  

composition of the selection committee;  

timeline for the competition; and  

how fellowships address priorities. 

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Technical Review Forms (TRFs)

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NRC and FLAS Technical Review Forms

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Peer reviewers will use Technical Review Forms (TRFs) to provide scores and feedback on each application.

The TRFs follow each program’s selection criteria.

The TRFs can be used as an outline for the application narrative.

Full copies of both TRFs will be included in each application package.

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NRC TRF								FLAS TRF
| SELECTION CRITERIA                                               | POINTS |
|------------------------------------------------------------------|--------|
| A. 	Commitment to the subject area on which the Center focuses   | 5      |
| B. 	Quality of the Center’s language instructional program       | 14     |
| C. 	Quality of the Center’s non-language instructional program   | 14     |
| D. 	Quality of curriculum design                                 | 13     |
| E. 	Quality of staff resources                                   | 13     |
| F. 	Strength of library                                          | 6      |
| G. 	Impact and evaluation                                        | 25     |
| H. 	Outreach activities                                          | 9      |
| I. 	Program planning and budget                                  | 25     |
| Sub-total                                                        | 124    |
| J. 	Competitive preference priority                              | 5      |
| TOTAL POINTS                                                     | 129    |
| SELECTION CRITERIA                                                  | POINTS |
|---------------------------------------------------------------------|--------|
| A. 	Commitment to the subject area on which the applicant focuses   | 5      |
| B. 	Quality of the applicant’s language instructional program       | 14     |
| C. 	Quality of the applicant’s non-language instructional program   | 14     |
| D. 	Quality of curriculum design                                    | 13     |
| E. 	Quality of staff resources                                      | 13     |
| F. 	Strength of library                                             | 6      |
| G. 	Impact and evaluation                                           | 25     |
| H. 	FLAS awardee selection procedures                               | 10     |
| Sub-total                                                           | 100    |
| I. 	Competitive preference priorities                               | 10     |
| TOTAL POINTS                                                        | 110    |

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Comparison of Specific Selection Criteria on TRFs

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The specific language of selection criteria on the programs’ Technical Review Forms (TRFs) varies slightly for comprehensive NRCs, undergraduate NRCs, and FLAS applications.

We have developed a crosswalk to highlight these slight differences and provide guidance to help applicants best respond to selection criteria on both TRFs.

We will post the crosswalk document on the NRC and FLAS “Applicant Info” webpages alongside the final application packages.

www.ed.gov/programs/iegpsnrc/applicant.html

www.ed.gov/programs/iegpsflasf/applicant.html

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Crosswalk Example

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|                                                                                          | Comprehensive NRC                                                                                                                                                                                                                       | Undergraduate NRC                                                                                                                                                                                   | FLAS                                                                                                                                  |
|------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|---------------------------------------------------------------------------------------------------------------------------------------|
| Quality of the Center’s/ applicant’s non-language instruction #4 (NRC & FLAS C4)     | The extent to which interdisciplinary courses are offered for undergraduate and graduate students.  (Comprehensive Centers: up to 3 pts)                                                                                                | The extent to which interdisciplinary courses are offered for undergraduate students.(Undergraduate Centers: up to 3 pts)                                                                           | The extent to which interdisciplinary courses are offered for students (undergraduate and graduate).  (FLAS Applicants: up to 3 pts)  |
| Quality of the Center’s/ applicant’s non-language instruction #4 (NRC & FLAS C4)     | COMPREHENSIVE NRC-ONLY Applicants must address course offerings for both graduate and undergraduate students.COMBINED COMPREHENSIVE NRC AND FLAS Applicants must address course offerings for both graduate and undergraduate students. | UNDERGRADUATE NRC-ONLY Applicants must address course offerings for undergraduate students.COMBINED UNDERGRADUATE NRC AND FLAS Applicants must address course offerings for undergraduate students. | FLAS-ONLY Applicants must address course offerings for the relevant types of students.                                                |

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Application Budget

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Application Budget

If applying for both NRC and FLAS:

You will need to submit two different ED-524 budget forms: 

one that covers the NRC funding request only;

one that covers the FLAS fellowships allocation request only.

If applying for only NRC or only FLAS:

Fill out only the relevant lines for NRC or for FLAS on the ED-524 form.

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ED-524 Budget Form

The ED-524 Budget Form includes the following categories. 

Note: Not all line items are applicable to the NRC and FLAS programs: 

PERSONNEL 

FRINGE BENEFITS 

TRAVEL 

EQUIPMENT 

SUPPLIES 

CONTRACTUAL N/A 

CONSTRUCTION N/A 

OTHER 

TOTAL DIRECT COSTS 

INDIRECT COSTS (8%) 

TRAINING STIPENDS (FLAS funds requested) 

TOTAL DIRECT COSTS 

RED = NRC Categories

BLUE = FLAS Category

GREY = Not applicable to NRC and FLAS

BLACK = TOTAL (applicable to both NRC and FLAS)

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ED-524 Budget Form Example

NRC Categories = 1-10

Not Applicable to NRC or FLAS

FLAS Category = 11

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NRC & FLAS Budget Narrative (Detailed Line Item Budget) Presentation Tips

Use the ED 524 form budget categories. Do not use budget categories and codes that are unique to the institution.

Ensure that budget requests are consistent with and support the activities presented in the program planning.

Present all budget years, i.e., Year 1 (2022 -2023); Year 2 (2023- 2024), Year 3 (2024- 2025), and Year 4 (2025-2026), on one page.  This allows the peer reviewer and the program officer to view the requested funding across the entire project period. 

If a consortium applicant, clearly label each institution’s/Center’s budget. 

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NRC Budget Narrative Tips(Detailed Line Item Budget)

Do not request support for the Project Director. 

Budget may include support for all other key personnel and staff who are necessary to ensure that the project is conducted efficiently and effectively. 

Language instructor support may be up to 100%. 

Review the budget to ensure that all costs are reasonable and appropriate for the scope of work to be undertaken. 

Include sufficient detail to support the line items requested. 

Reference the page in the narrative that supports the budget item.  

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FLAS Budget Narrative Tips (Detailed Budget)

Present the FLAS budget to show the type and number of academic year and summer fellowships being requested. For each fellowship type, indicate the number of students receiving institutional payments (tuition and fees) and subsistence allowances (stipends).

Example:
| Fellowships                                 | Year 12022-23 | Year 22023-24 | Year 32024-25 | Year 42025-26 |
|---------------------------------------------|---------------|---------------|---------------|---------------|
| 5 AY Graduate Awards @ $38,000 each         | $190,000      | $190,000      | $190,000      | $190,000      |
| 2 AY Undergraduate Awards @ $15,000 each    | $30,000       | $30,000       | $30,000       | $30,000       |
| Subtotal (AY Awards)                        | $220,000      | $220,000      | $220,000      | $220,000      |
| 4 Summer Graduate Awards @ $7,500 each      | $30,000       | $30,000       | $30,000       | $30,000       |
| 2 Summer Undergraduate Awards @ $7,500 each | $15,000       | $15,000       | $15,000       | $15,000       |
| Subtotal (Summer Awards)                    | $45,000       | $45,000       | $45,000       | $45,000       |
| TOTAL                                       | $265,000      | $265,000      | $265,000      | $265,000      |

Corresponding text: 

Graduate academic year fellowships are calculated at the rate of $38,000 per student per year ($20,000 stipend and $18,000 institutional payment); undergraduate academic year fellowships are calculated at the rate of $15,000 per student per year ($5,000 stipend and $10,000 institutional payment). Summer graduate and undergraduate fellowships are calculated at the rate of $7,500 per student per year ($2,500 stipend and $5,000 institutional payment).

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Selected Budget Definitionsfrom Uniform Administrative Requirements Part 200

Direct costs. Typical costs charged directly to a Federal award are the compensation of employees who work on the award, their related fringe benefit costs, the costs of materials and other items of expense incurred for the Federal award. 

Reasonableness. Compensation for employees engaged in work on Federal awards will be considered reasonable to the extent that it is consistent with that paid for similar work in other activities of the non-Federal entity; if there isn’t a comparable employee position/work at the non-Federal entity, reasonableness is determined by what would be paid for similar work in the labor market.

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Selected Budget Definitions (continued)from Uniform Administrative Requirements Part 200

Compensation-personal services. General. Compensation for personal services includes all remuneration, paid currently or accrued, for services of employees rendered during the period of performance under the Federal award, including, but not necessarily limited to wages and salaries. 

Publication and printing costs.  Publication costs for electronic and print media, including distribution, promotion, and general handling are allowable. 

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Selected Budget Definitions (continued)from Uniform Administrative Requirements Part 200

Equipment.  An item or device that has a unit acquisition cost greater than $5,000. 

Travel costs.  General.  The expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business.    

Publication and printing costs.  Publication costs for electronic and print media, including distribution, promotion, and general handling are allowable. 

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Appendices, Forms, Certifications

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Appendices

Curricula Vitae

Position Descriptions

Course List

2020-2021:  Courses and enrollments

2021-2022:  Courses offered

2022-2023:  Courses to be offered

Letters of Support

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Forms and Certifications

Standard Forms

SF 424 (Application for Federal Assistance)

Item 1:	Type of Submission

Item 2:	Type of Application

Item 6: 	Date Received by State

Item 8:	(f) Name and contact information of person to be contacted on matters involving this application

Item 12:	Competition Identification Number  84.015A (NRC); 84.015B (FLAS)

Item 18: 	(a) Federal = REQUESTED AMOUNT FOR FIRST YEAR ONLY

Item 21:	Authorized Representative

ED Supplemental Info Form for the SF 424

Budget Form ED 524 (Section A Budget Summary)

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Forms and Certifications

Assurances and Certifications

SF 424B (Assurances – Non-Construction Programs)

Grants.gov Lobbying Form (Certification Regarding Lobbying)

Disclosure of Lobbying Activities (SF-LLL)

Descriptions

General Education Provisions Act (GEPA) Section 427

Diverse Perspectives and Wide Range of Views in Funded Activities

Government Service in Areas of National Need and in Other Employment Sectors

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Program-Specific Documents

NRC and FLAS Profile Form (World Area Designation Form)

List of FLAS-Eligible Languages

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Application Tips

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Tips for Applying

Read the Notice Inviting Applications (NIA) and the application guidelines.  

Address all selection criteria and, to the extent possible, follow the sequence listed in the application guidelines and TRFs to facilitate ease of reading.   

The Application Narrative is a story presented according to the selection criteria. Use these qualitative factors to tell a clear, concise, and compelling story about the institution, the Center, and the proposed project.

Develop a budget that aligns well with the proposed project. 

Cross-reference your budget with narrative page numbers to facilitate review.  

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Tips for Applying

Use tables and graphs effectively. 

Include a list of acronyms. 

Include an index for the curriculum vitae and for the course list to show how the information is organized. 

Proofread your proposal multiple times before you submit it. 

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Program Contacts

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Program Contacts

NRC-FLAS@ed.gov
| Assignment                                               | Contact Person        | Email Address             |
|----------------------------------------------------------|-----------------------|---------------------------|
| Advanced Training and Research Division Director         | Sarah Beaton          | sarah.beaton@ed.gov       |
| Africa                                                   | Brian Cwiek           | brian.cwiek@ed.gov        |
| East Asia, Pan-Asia                                      | Carolyn Collins       | carolyn.collins@ed.gov    |
| International                                            | Brian Cwiek           | brian.cwiek@ed.gov        |
| Middle East                                              | Tim Duvall            | timothy.duvall@ed.gov     |
| Russia, East Europe, and Eurasia                         | Dana Sapatoru         | dana.sapatoru@ed.gov      |
| South Asia                                               | Cheryl Gibbs          | cheryl.gibbs@ed.gov       |
| Southeast Asia                                           | Ariana Maki           | ariana.maki@ed.gov        |
| Western Europe                                           | Tim Duvall            | timothy.duvall@ed.gov     |
| Western Hemisphere (Canada, Latin America and Caribbean) | Carolyn Collins       | carolyn.collins@ed.gov    |
| Closeouts and Administrative Support                     | Mone’t Peterson-Cox   | monet.peterson-cox@ed.gov |

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Questions and Answers

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Q&A

What is the anticipated timeline for the application process? 

The Notice Inviting Applications (NIA) will be published in December 2021 or January 2022.  

The application window will be 60 days from the time the NIA is published.

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Q&A

Will the absolute and competitive priorities remain the same as last cycle? 

No, not necessarily. We have shared what we think the priorities will be, but this information is still subject to change and will only be confirmed when the Notice Inviting Applications is released. 

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Q&A

Will the FLAS award allocations remain the same or will there be adjustments to the student tuition and stipend amounts?  

The FLAS award amounts remain the same as for the FY 2018-2021 grant cycle except for the academic year graduate stipend amount (which has increased from $15,000 to $20,000 per year).
| Type of FLAS Award  | Institutional Payment (Tuition & Fees) | Subsistence Allowance (Stipend) | TOTAL   |
|---------------------|--------------------------------------------|---------------------------------|---------|
| Academic Year (UG)  | $10,000                                    | $5,000                          | $15,000 |
| Academic Year (G)   | $18,000                                    | $20,000                         | $38,000 |
| Summer (UG & G) | $5,000                                     | $2,500                          | $7,500  |

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Q&A

How do we take into consideration the pandemic in terms of the data we present in the proposal? 

Context:  Typically, the data we collect for leveraging funding and course enrollment numbers are for the year prior to the competition. Since 2020-2021 was the height of the pandemic (and probably not the best one to showcase international activities), how should we address the gaps? Will there be flexibility for the period of data presented, maybe going two years back? 

To what extent should NRC/FLAS applicants discuss the effects of the COVID-19 pandemic on programming, both in terms of plans altered during the FY 2018 cycle (current NRC), and future plans for the FY 2022 cycle? Example: Is it advisable to propose funding a conference that was canceled due to the pandemic? Or better to propose brand new initiatives that did not appear in the FY 2018 application? 

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Q&A

Modify/adjust your application as necessary to factor in the pandemic environment while still making your case for why your application merits funding.

It is reasonable to mention the affect that COVID-19 had on activities and numbers in 2020-2021 and to provide additional information that would be useful to reviewers to demonstrate your “normal” capacity and capabilities in non-pandemic times. You can mention the ways in which your center pivoted or made changes to continue your work during the pandemic. 

Use common sense to address these questions. Think about what you would want to see if you were a reviewer to allay concerns. Reviewers will understand the context of COVID-19, but will also still want to see that your center is ready and able to achieve what you are proposing in the application.  

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Q&A

Should applicants factor in COVID disruptions into their planning for FY 2022-2025? That is, should applicants acknowledge the potential need for virtual/hybrid programming, or proceed as if things will be back to normal?

Again, it is reasonable to explain pandemic-related changes to your center’s normal activities or statistics, and to describe how you have responded to the pandemic in order to continue the work of your center.

You may propose “normal” activities like travel and in-person programming in your budgets as we do not know what the landscape will look like for the next 4 years. You may ALSO provide information about contingency plans and/or virtual/hybrid offerings in case of future disruptions.  

(Remember that it is not only pandemics that can disrupt activities, but also natural disasters, geopolitical issues, etc. We always work with our NRC and FLAS grantees to find reasonable and allowable solutions to adapt activities and plans as necessary in response to unexpected events.) 

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Q&A

Should we include travel costs to attend a Title VI Project Directors’ Meeting in our budget?

You may include travel costs to attend a Title VI Project Directors’ Meeting in DC during the grant cycle. We are unable to provide timing for the meeting yet, but hope to organize an in-person meeting for Title VI grantees in year 1 or year 2 of the FY 2022-25 grant cycle.

(If an in-person meeting cannot take place during the next grant cycle for whatever reason, then you would be able to repurpose/reallocate those funds toward other lines of your budget later in the grant.)

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Q&A

How do transnational and transient populations and issues (e.g., Chinese investment in Africa, Japanese diaspora in Latin America, global Korean pop mania) fit into the area studies framework? Is there any guidance on us treating these kind of transnational phenomena as part of our teaching and outreach on Asia? 

You may include activities about these issues in your proposals as long as the subject matter aligns with your center’s regional expertise AND as long as the activity aligns with the mission of the NRC program.

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Q&A

Are NRC and FLAS cost-sharing programs?

No.

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Q&A

Is there a maximum number of letters of support that may be included?

No. There is no maximum number, however the application package recommends limiting your letters of support to 5. 

(Consider how many pages the reviewers have to read! You do not want to annoy the reviewers.)

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Q&A

Will there still be flexibility in the length of the narrative? 

Yes. The page limits are recommended. 

That said, keep in mind the readers if you decide the exceed recommended page limits. You may not want to go over the limit by too many pages. 

The same goes for formatting. There is flexibility here, but we suggest that you not stray too far from the recommendations in the application package. You want to make sure your application is clear and consistent so that the readers can easily review your application.

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Q&A

Will there be any changes to the format of bios or course lists?

No.

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Q&A

For the position descriptions requested, what type of staff and faculty should we include?

Use your best judgment. If a position is directly involved in the day-to-day operations of a center and administration of the grant, then you should include that position description in your application.

Outreach Coordinator  Works in a critical capacity to the mission of the NRC  YES, include position description

Language Instructor  Salary may be partially or fully funded by NRC, but position is not integral to the functioning of the center  NO, not necessary to include position description	

Note: The determining factor here is not percentage of salary supported by the grant, but rather what role the person plays in the day-to-day operations of the center and the grant.

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Other Questions?

Use the Chat box in MS Teams to submit questions now.

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Thank You!

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