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### 2018 Application for the Assistance for Homeless Children and Youth Program

                - Federal Register Notice
                - Application Package
                - Letter to States  (PDF, 235KB)

**Alternatives for Submitting Applications for K-12 Disaster Recovery  Programs: Emergency Impact Aid and Assistance for Homeless Children and Youth**

It has come to our attention  that at least some applicants for the Temporary Emergency Impact Aid for Displaced  Students (Emergency Impact Aid or EIA)   Program (CFDA 84.938C) and Assistance for Homeless Children and Youth  (AHCY)  Program (CFDA 84.938B) have  experienced difficulties renewing or completing their System Award  Management (SAM )registration system operated  by the General Services Administration (GSA) , because of a new GSA requirement  concerning the submission of a notarized letter appointing a designated entity  administrator.  As you know, successful registration in SAM is a  prerequisite to being able to register in Grants.gov and submit an application  electronically.

Because of this issue, the U.S.  Department of Education (Department) is allowing those EIA and AHCY applicants  that have experienced or are experiencing difficulty in completing or renewing  their SAM registration the opportunity to submit their applications as a PDF  attachment to an email.  

A State educational agency (SEA) submitting an EIA application as a PDF attachment to an email should  submit that application to K12EmergencyImpactAid@ed.gov by the EIA  application deadline, June 4, 2018.   SEAs submitting an ACHY application as a PDF attachment to an email  should submit that  application to HurricaneHomeless@ed.gov by the ACHY application deadline, June  4, 2018. 

We note that the Department’s  e-mail system will not accept attachments that are larger than 25 megabytes (MB).   Therefore, applicants that chose to submit an application as a PDF file  attached to an e-mail should confirm that it is not larger than 25 MB and  confirm the maximum file size that their own e-mail systems can transmit.   If an application exceeds the 25 MB limit for files submitted to the Department  by e-mail, or exceeds the file size that an applicant’s e-mail will transmit, the  applicant should divide the application into sections and submit portions of  the application in more than one e-mail, using an “easy to understand” naming  convention ( e.g., SEANameSection1, SEANameSection2, and so on.

In addition, an applicant that is unable to  access Grants.gov because of the notarized letter requirement and that cannot submit an  application as an attachment to an e-mail has the option of submitting a  hard copy through a delivery service that provides next day delivery.  If  you exercise the option to submit a hardcopy with a next day delivery, rather  than e-mailing your application or submitting it electronically through Grants.gov,  please include with your application a dated invoice or mail receipt that  proves your application was mailed or submitted for delivery by June 4,  2018.  Such a hard-copy application must be sent to the following  address:
                   U.S. Department of  Education,
                  Application  Control Center, Attention:
                  (Select  appropriate CFDA Number: 84.938B for AHCY or 84.938C for EIA)
                  LBJ Basement Level  1,
                  400 Maryland  Avenue SW, 
                  Washington, DC  20202–4260.  

Please note that applicants that  receive an EIA or AHCY grant will need to complete their SAM registration  before they can draw down funds.  If you need further assistance regarding  SAM, please go to fsd.gov,  click on the "Submit a Question" Webform or the Webchat link to  correspond with an agent.  It will be  necessary for you to sign into your FSD Account.  The 'Submit a Question' will accept  submissions 24 hours 7 days a week.  Federal  Service Desk Agents will respond to your request during normal business hours.If you have any questions concerning the EIA program,  please send them to K12EmergencyImpactAid@ed.gov.  If you have questions concerning the AHCY program,  please send them to HurricaneHomeless@ed.gov.

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