NATL INST. OF STAND & TECH R.I.C.

AlllDS 3S3TS3 PUBLICATIONS

QC

100

U57

NO. 881 -50

1998

Nisr

NIST Special Publication 881-50

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003070 Transaction Set 864

Text Message

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-50

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003070 Transaction Set 864T

Text Message (Trading Partner

Registration)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

January 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-50

Natl. Inst. Stand. Technol. Spec. Publ. 881-50, 15 pages (Jan. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
864 Text Message

Functional Group ID-TX

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data content of the Text Message

Transaction Set (864) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to provide users with a capability to electronically move messages, contracts,

explanations, and other one-time communications. It is the intent of this transaction set to provide electronic

communication (messages) for people, not for computer processing. The use of the transaction set to transmit quasi

or unique transaction set standards is discouraged. The use of the Text Message transaction set demands of the

sender certain detailed information about the recipient. The transaction set's purpose is to provide communication to the recipient in some human-readable form. The recipient's network will dictate what capabilities are available for

delivery of the information. It is the responsibility of the sender to obtain this information and include it in the

transmission.

Notes:

This implementation ofthe ANSIASC X12 864 Transaction Set is usedby the Federal Government to provide

administrative information concerning trading partner registration in the Central Contractor Registration

System.

Heading:

Must Use

Must Use

Pos. No. 010

020

030

Seg.

ID

ST

BMG

DTM

040 Nl

Not Used 050 N2

Not Used 060 N3

Not Used 070 N4

080 REF

090 PER

Detail:

Pos. No.Seg.

ID

Must Use 010 MIT

Not Used 020 Nl

Not Used 030 N2

Not Used 040 N3

Not Used 050 N4

Not Used 060 REF

Not Used 070 PER

Req. Loop Notes and

Name Pes. Max.Use Repeat Comments

Transaction Set Header M 1

Beginning Segment For Text Message M 1

Date/Time Reference 0 10

ILOOP ID - Nl 200

Name 0 1

Additional Name Information 0 2

Address Information 0 2

Geographic Location 0 1

Reference Identification 0 12

Administrative Communications Contact 0 3

Name

Req.

Des. Max.Use

Loop

Repeat

Notes and

Comments

LOOP ID - MIT >1

Message Identification M 1 LOOP ID - Nl 200

Name 0 I

Additional Name Information 0 2

Address Information 0 2

Geographic Location 0 1

Reference Identification 0 12

Administrative Communications Contact 0 3

003070F864T0 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Must Use 080 MSG Message Text

Summary:

Must Use

Pos. No. 010Seg.

ID

SE

Name

Transaction Set Trailer

M 100000

Req.

Pes. M

Max.Use

Loop

Repeat

Notes and

Comments

003070F864TO 2 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Must Use

Must Use

Ref.

Pes.

STOl

STOl

Data

Element

143

329

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

864 Text Message

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique v^^ithin the transaction set

fiinctional group assigned by the originator for a transaction set A unique number assigned to this transaction setfor controlpurposes.

Usually assigned by the translation software. This is the same number that

appears in the SE02.

003070F864T0 3 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BMG Beginning Segment For Text Message

020

Heading

Mandatory

1To indicate the beginning of a Text Message Transaction Set

1 BMG02 contains the message subject.

Must Use

Ref.

Pes.

BMGOl

BMG02

Not Used BMG03

Data

Element

353

01

03

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

Use to indicate an original transmittal.

Cancellation

Use to indicate the cancellation ofapfemMsty ''-'"-'-'^n

transmitted message text. Delete

"

' - '

" ' - ' —

Use to indicate the deletion ofa MIT loopfrom a

previous message. When used, identify the previous

message in the l/REF/080 segment and identify the

original MITOl number being deleted in MITOl of

2/MIT/OlO segment. State DELETED in MSGOl of

the 2/MSG/080 segment.

Replace

Wse to indicate the replacement ofa MIT loopfrom a

previous message. When used, identify the previous

message in the l/REF/080 segment and identify the

original MITOl number being replaced in MITOl of

2/MIT/OlO segment. ^ ^ Duplicate

Use to indicate the re-transmission ofa previously

$!:ansmitted text information.

O AN 1/80

A free-form description to clarify the related data elements and their content

Use to provide a briefoverall subject ofthe text message.

Transaction Type Code O ID 2/2

Code specifying the type of transaction

05

640

07

352 Description

003070F864T0 4 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

DTM Date/Time Reference

030

Heading

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM06 or DTM07 is present, then the other is required.

Must Use

Must Use

Must Use

Must Use

Not Used

Not Used

Ref.

Pes.

DTMOl

DTM02

DTM03

Not Used DTM04

DTM05

DTM06

DTM07

Data

Element

374

373

337

623

624

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

097

Date

Date (YYMMDD)

Time

Transaction Creation

Use to indicate the date the transaction set was

created.

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003070F864T0 5 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Nl Name

040

Nl Optional

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (Ni04) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

Must Use

Ref.

Pes.

NlOl

N102

N103

Not Used

Not Used

N104

N105

N106

Data

Element

98

93

66

67

706

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

FR Message From

TO Message To

Name X AN 1/60

Free-form name

Wheneverpossible, identification and address information should be

provided using NlOl, N103 and N104. Use N102 when the address cannot

be provided using one ofthe codes listed in N103.

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

Use ofthe DUNS or DUNS+4 number is preferred

over any other coded number to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred over any other coded number to identify an entity.

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or an

individual

003070F864T0 6 11 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identification

080

Nl Optional

Heading

Optional

12

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

/. Use to identify a transaction set to which the text message applies.

2. Use also to provide a unique reference numberfor this transaction set.

3. There must be at least 2 occurrences ofthis REF segment with code TN and ME

cited in REFOl to identify the unique reference number ofthe transaction set to which

0is message applies and to identify this transaction set.

Must Use

Ref.

Pes.

REFOl

REF02

Data

Element

128

127

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

ME Message Address or ID

Use to indicate the unique reference number ofthis

transaction set. When this 864 transaction set refers

to another 864 transaction set, use another iteration of

the REF segment with code TN to identify the other

864 transaction set. TN Transaction Reference Number

Use to indicate the unique reference number ofthe

transaction set to which this text message applies. Cite

the reference number in the REF02 and identify the

transaction set in REF03.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

When transmitting the unique reference number ofan 838 transaction set,

cite the number in the BTP02 ofthe 838 transaction set.

REF03

Not Used REF04

Not Used C04001

Not Used C04002

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

[Use to identify the transaction set applicable to the unique reference number

cited in REF02, e.g. 810 Invoice (Commercial Invoice) transaction set, 838

Trading Partner Profile (Registration) transaction set, etc. C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

127 Reference Idendfication M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003070F864T0 7 i 1 September 1997
864T - Text Message (Trading Partner Registration)

Not Used C04003 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Not Used C04004 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Not Used C04005 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Not Used C04006 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003070F864T0 8 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PER Administrative Communications Contact

090

Nl Optional

Heading

Optional

3

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Must Use

Ref.

Pes.

PEROl

PER02

PER03

Data

Element

366

93

365

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

IC Information Contact

Use to indicate a point ofcontactfor this transaction

set. Name O AN 1/60

Free-form name

Cite the last namefollowed by thefirst name. Do not truncate the last haine

ifthe whole is greater than 60 characters. Instead, truncate thefirst name or use the initial ofthefirst name. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

2. When PER03 = " TE " or " FX ", PER 04 should beformatted as

:

(XXX) XXX-XXXX.

PER04

PER05

364

365

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

ED Electronic Data Interchange Access Number

EM Electronic Mail

FX Facsimile

IT International Telephone

Include country code.

TE Telephone

Use to indicate the commercial telephone number oj

the namedparty.

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

2. When PER05 = " TE " or " FX ", PER 06 should beformatted < (XXX) XXX-XXXX.

AU Defense Switched Network

003070F864TO 9 1 1 September 1997
864T - Text Message (Trading Partner Registration)

PER06 364

Not Used PER07 365

Not Used PER08 364

Not Used PER09 443

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

ED Electronic Data Interchange Access Number

EM Electronic Mail

FX Facsimile

IT International Telephone

Wnclude country code.

TE Telephone

Use to indicate the commercial telephone number of

the namedparty.

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

003070F864T0 10 11 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

MIT Message Identification

010

MIT Mandatory

Detail

Mandatory

1To identify the beginning of a specific message and to allow the identification of a

subject for the message

1 MITOl contains the message number.

2 MIT02 contains the message subject.

1 MIT03 default is 80 characters.

2 MIT04 defauh is 66 lines. Use this segment to identify a more detailed subject ofthis text message.

Must Use

Ref.

Pes.

MITOl

Data

Element

127

Data Element Summary

Name Attributes

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

1. A unique number assigned by the originator ofthe message to identify

multiple messages contained within this transaction set. For example^ the

number 001 can be used to refer to a message with the subject Packing

Requirements, cited in MIT02 and the number 002 can be used in another

iteration ofthis MIT segment to identify a second message with the subject

Testing Procedures.

2. When BMGOl is code 03 or 05, cite the original MITOl number used in

the previous message.

MIT02 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

Use to provide a more detailed subject ofthe message.

Not Used MIT03

Not Used MIT04

931 Page Width O NO 1/3

Definition of the maximum number of characters per line that can be expected

in the message text 932 Page Length Lines O NO 1/3

Definition of the maximum number of lines per page that can be expected in

the message text

003070F864T0 11 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment: Message Text

Position: 080

Loop: MIT Mandatory

Level: Detail

Usage: Mandatory

Max Use: 100000

Purpose: To provide a free-form format that allows the transmission of text information

Syntax Notes:

Semantic Notes:

Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. Notes: Usefull 264 character capability ofdata element 933 (MSGOl) unless specifically

advised by the trading partner to limit length ofany one iteration ofthe segment to 80

characters.

Data Element Summary

Must Use

Ref.

Pes.

MSGOl

Data

Element

933 Free-Form Message Text M AN 1/264

Free-form message text When BMGOl is code 03, cite DELETED.

Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

Name Attributes

Not Used MSG02 934

003070F864T0 12 1 1 September 1997
864T - Text Message (Trading Partner Registration)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

010

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Use to transmit the same unique control number assigned by the originator

ofthe transaction set, as the control number cited in ST02.

003070F864T0 13 1 1 September 1997

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