# State of Preschool 201 **4 -** **2016**

**Request for approv al of a collection of information** 

**Supporting Statement Part A**  **OMB Paper**

**wo rk Reduction**  **Ac t Submission** 
**OMB# 1850** **- 0895**  **v.2**

**Submitted by: The National Center for Education Statistics**  **Institute of Education Sciences**  **U.S. Department of Education**

**February 2014 TABLE OF CONTENTS** 
Page

JUSTIFICATION
................................ ................................ ................................ ...... 1 A.1 Circumstances Necessitating Collection of Information

....................... 1 A.2 Purposes and Uses of the Data

................................ ............................... 2 A.3 Use of Information Technology

................................ ............................. 2 A.4 Efforts to Identify Duplication

................................ ............................... 2 A.5 Collection of Data from Small Businesses

................................ ............ 2 A.6 Consequences of Less Frequent Data Collection

................................ ... 2 A.7 Special Circumstances

................................ ................................ ........... 3 A.8 Consultations Outside of the Agency

................................ .................... 3 A.9 Pay

ments to Respondents

................................ ................................ ...... 3 A.10 Assurance of Confidentiality

................................ ................................ . 3 A.11 Sensitive Questions

................................ ................................ ................ 3 A.12 Estimated Response Burden

................................ ................................ .. 3 A.13 Annualized Cost to Respondents

................................ ........................... 4 A.14 Annualized Cost to the Federal Government

................................ ......... 4 A.15 Reasons for Program Changes

................................ ............................... 4 A.16 Publication Plans and Project Schedule

................................ ................. 4 A.17 Approval for Not Displaying the Expiration Date for OMB Approval

................................ ................................ ................................ 4 A.18 Exceptions to the Certification Statement

................................ .............. 4
List of Tables Table Page 1 Estimated Response Burden for State of Preschool Data

Collection

................................ ................................ .............................. 4 2 Annual Schedule of Major Activities

................................ .................... 41 **PART A. JUSTIFICATIO N**  **A.1. Circumstances Necessitating**  **Collection of Information** The National Center for Education Statistics (NCES) , within the Institute of Education Sciences (IES) of the U.S. Department of Education (ED), is seeking clearance for conducting an annual survey f ocus ed on publicly provided early childhood education in 2014 through 2016
. The collection of this information is authorized by

law under the Education Sciences Reform Act of 2002 (20 U.S. Code Section 9543 a) which stipulates that The Statistics Center shall co llect, report, analyze, and disseminate statistical data related to education in the United States and in other nations, including

-- (1 )(L ) access to, and opportunity for, early childhood education

. D ata collected by

NCES through other surveys has helped address the need for information about early childhood education, including prekindergarten, through household surveys and through the Common Core of Data (CCD). The household surveys focus on the demand side of early childhood education in terms of colle cting information from families about their experiences finding such education opportunities. Information about the supply o f such opportunities has primarily b een obtained through CCD. However, CCD focuses only on programs provided through public school s. The Department of Health and Human Services (HHS) fields a comprehensive supply study, but the study i s done once a decade at most and is not state representative

. F illing this information void have been the State of Preschool annual data collections . Prior to the State of Preschool collections, comprehensive information about publicly supported preschool education programs was not readily available in a single source on a regular basis. Arange of different federal programs , such as Head Start and Part B of the Individuals with Disabilities Education Act (IDEA) , support early

childhood education opportunities. At the same time, states provide support for public early childhood education through numerous state
- level programs house d in different state agencies. Reporting of information from these disparate programs was not coordinated, making evaluation of publicly

provided early

childhood education difficult. The State of Preschool centralizes data about publicly provided educational opportunities from across federal and state sources. D ata and annual reports from the State of Preschool have been used to provide comparable information from across the states since 2003. The data collection system and related reports were developed by R utgers University ’ s National Institute for Early Education Research (N IEER) , using funds from grants awarded by the Pew Charitable Trusts. Pew Charitable Trust grants are awarded for finite time periods and those used to support NIEER’s work expired. With the expiration of the grants, NCES worked with NIEER to continue support f or the State of Preschool data collections and annual reports. More information about the study c an be obtained at http://nieer.org/ye arbook

. The terms of clearance for the State of Preschool Survey 2013
- 2015 approval (OMB# 1850

- 0895) are : “OMB appreciate s that NCES is taking over an existing collection rather quickly in order to avoid a lapse in the availability of the data deemed useful by many. However, now that this collection is a Federal statistical collection, subject to OMB and NCES statistical standards, and given high public and policy interest (as evidenced in part by the number of public comments received), OMB approves this collection for only 18 months. Prior to resubmission, OMB appreciates that NCES plans to conduct a thorough content revi ew and consult stakeholders including at OMB, to ensure that the survey meets as many data needs as is feasible and appropriate in the future.” In 2013, NCES held a number of conference calls and meetings with OMB and other offices concerned with preschool e ducation, which suggested content areas and item word reviews and revisions. The contract needed to support and manage the data collection was awarded after a full review period was possible for 2014 , and now that the contract is in place, a more comprehensive review of the study content will be conducted

. M eetings with the data providers are scheduled for the summer of 2014 to discuss instrument changes , which will allow time for items to be considered and tested for inclusion in the 2015 State of Preschoo l data collections.2

**A.2 Purposes and Uses of the Data**  Data collected through the State of Preschool system form the basis of the “State of Preschool” annual report, which was first released in 2003
. The se reports are cited widely and provide a regular and comprehensive picture of publicly provided early

childhood education across the United States. Data collected through the system focus on enrollment counts in state
- funded early childhood education programs, funding provided by the states for these programs, and program monitoring and licensing policies. The data collected through the system are reported separately and in combination with extant data available from federal agencies supporting early childhood educ ation programs such as the Department of Health and Human Services and the U.S. Census Bureau. D ata from the U.S. Census Bureau form the basis for some of the rates developed for the “State of Preschool” reports. Apart from supporting updates to the “State of Preschool” report series, the data will be used in related NCES reports on the subject of early childhood education. The resulting data set will also be made available to policy makers and researchers , providing them with data about early childhood education opportunities not regularly available elsewhere. **A.3 Use of Information Technology**  The collection will be completed using a web

-based computer assisted interview (CAI) form. The web

based data collection tool is already developed and has facilitated state respondent cooperation by minimizing respondent burden. The tool allows respondents to fill in information as it becomes available and at their convenience

. It also reduces burden by routing respondents around questions that are not germane based on answers to prior questions. Edit checks and data verification procedures that prompt respondents for clarification during data collection are built into the CAI form. This reduces time used to contact respondents to update possibly erroneous entries and improves data quality

. Several CAI features also automate much of the dataset development. This in turn leads to timelier access to the complete data set and, ultimately, release of the related “State of Preschool” reports. **A.4 Efforts to I**  **dent ify**  **D uplication**  NCES staff evaluated existing data collections focused on early childhood education and development, attended meetings organized by the National Academy of Sciences to develop consistent indicators of educational progress, canvassed the literature, and undertook a series of on- line searches to study options for alternative sources of information to that provided in the State of Preschool data collections. NCES staff also drew on a wealth of experience within the Department of Education more generally to determine if extant sources were available. No existing sources of information that were also available on a regular basis were disc overed. **A.5 Collection of D**  **ata f**  **rom S**  **mall B**  **usinesses** Small business may support some early childhood program enrollment using publicly provided funds. However, the kind of information collected through the State of Preschool data system is information that small businesses provide to state and local government entities for reasons other than this data collection. Further, the respondents to the data collection are state employees who are gathering data from small businesses for internal state reporting purpo ses. Thus this data collection does not increase burden on small businesses. **A.6 Consequences of L**  **ess F** **requent D**  **ata C**  **ollection** There are a wide range of state and federal policies that, at least in part, provide resources to support early childhood education opportunities. Changes in any one of them can significantly affect the number of children who can access early childhood education programs. A s policies are in regular flux, the loss of annual data on the topic would provide incomplete information on this policy i ssue and could mislead3

policy makers and the public about the availability o f early childhood education in the states and the country as a whole. **A.7 Special C**  **ircumstances** None of the special circumstances apply to this data collection. **A.8 Consultations O**  **utside of**  **the A** **gency** The data collection has been in place since 2003 , providing the public with extensive opportunities to comment on the content of the collection and on how the data are reported. Likewise, state agencies contributed to the development of the content of the data collection and have had over 10 years of experience filing the requested information through the State of Preschool data collection system. A s noted, NCES attended meetings convened by the National Academy

o f Sciences that, in part, focused on early childhood education indicators. In addition, NCES discussed the utility o f continuing the data collection with staff from components of HHS that also study e arly childhood development and participated in expert review panels on rel ated studies supported by HHS. By

D ecember of each ye ar, state and federal agencies that provide support for preschool services will be contacted directly to determine whether new content or changes to existing content are advisable

. S hould the content of the questionnaires be subject to changes, requests for amendments to clearance will be submitted to OMB

. **A.9 Payments to R** **espondents** There are no pay

ments or gifts offered to respondents. **A.10 Assurance of C**  **onfidentiality** Data collected through the State of Preschool data system are public domain data in the reporting states. As such, the data collection does not provide a unique disclosure risk and therefore does not provide or include a pledge of confidentiality

. **A.11 Sensitive Q**  **uestions** Sensitive data are not collected through the State of Preschool data system. **A.12 Estimated R** **esponse B**  **urden** The time to fill out the form is estimated based on direct questions asked of state officials who have provided the data over the previous 10 ye ar period. The reported time needed to gather the information from across state offices and to fill out the on

- line form varied from 6 hours up to 24 hours , depending on the number of programs in the state supporting early childhood education and the capabilities of the state data systems. Only one state reported using 24 hours of staff time and most reported using approximately 10 hours. F or purposes of developing the burden level estimate, NCES assumes an average time to collect the needed information and to enter it into the data collection system to be 12 hours per state report . Including the District of Columbia and one or two states that had multiple reporting agencies, there are expected to be 53 respondents for the 2014 through 201 6 data collections . The burden in terms of hours is estimated to be 63 6 hours total per annual collection. The estimated cost per hour for each state is based on a weighted average for state employees in the NAICS labor categories 13

- 1111 available for 2012 (see http://bls.gov/oes/current/naics4_999200.htm#13

- 0000). Approximately

80 percent of the burden was assumed to be experienced by analysts and the other 20 percent b y managers for a weighted hourly cost, after adjusting for inflation, of $31. 04 in 2013. A 1.5 percent cost of living adjustment was applied for the 2014 ($31. 51 ) , 2015 ($3 1
. 97 ) , and 2016 ($32.45) burden estimates.4

**Table 1. Estimated**  **R esponse**  **B urden for State of Preschool**  **D ata**  **C ollection**  Collection year Number of

respondents Average

burden hours per respondent Estimated total

burden hours for all respondents Average cost

per respondent

hour Estimated Total time

(hours) 2014 53 12 636 $31. 51 $20, 040
. 3 6 2015 53 12 636 $3 1
. 97 $20, 338
. 13 2016 53 12 636 $32.45 $20,637.91 **A.13 Annualized C**  **ost to R** **espondents** There are no costs beyond those presented in section A.12. **A.14 Annualized C**  **ost to the F**  **ederal G** **overnment** The total cost to the federal government in 2014 will be $294,000 , then $309,000 in 2015 , and $324,000 in 2016

. **A.15 Reasons for C**  **hange in B**  **urden** This is an extension of an existing collection with no changes

. **A.16 Publication P** **lans and P** **roject S**  **chedule** One objective of the State of Preschool collections is to collect and make available for secondary analyses data from state agencies responsible for providing early childhood education. As econd objective is to release a report summarizing data from the collection in conjunction with data obtained about federal programs that support early childhood education and about the number of preschool aged children in the country and across the states gleaned from C ensus Bureau data collections

. **Table 2. Annual s**  **chedule of major activities Task**  **Date of Scheduled Conduct/Completion** State respondents are sent answers to previous year’s collection and a preview of CAI survey instrument July Data collection August through December State respondents are sent final data for their state from the current collection for review January Draft report delivered for review January Draft full data set de livered for review February Final data delivered March Final report delivered May Data released May Annual conference of the National Association of Early Childhood Specialists in State Departments of Education (NAECS

- SDE) Ju ne **A.17 Approval for N** **ot D**  **isplaying the E**  **xpiration D**  **ate for OMB A** **pproval** The OMB authorization number and expiration date will be displayed on the initial screen of the CAI , which program respondents will see when they log in to fill out the State of Preschool on

- line forms. **A.18 Exceptions to the Certification Statement** There are no exceptions to the certification statement.