# C_2017206EN.01002601.xml

| 30.6.2017 | EN | Official Journal of the European Union | C 206/26 |
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30.6.2017

EN

Official Journal of the European Union

C 206/26

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Call for contributions IX-2018/01 — ‘Contributions to European political parties’

(2017/C 206/13)

A.   INTRODUCTION AND LEGAL FRAMEWORK

INTRODUCTION AND LEGAL FRAMEWORK

| 1. | Under Article 10(4) of the Treaty on European Union ‘political parties at European level contribute to forming European political awareness and to expressing the will of citizens of the Union’. |
| --- | --- |

1.

Under Article 10(4) of the Treaty on European Union ‘political parties at European level contribute to forming European political awareness and to expressing the will of citizens of the Union’.

| 2. | In accordance with Article 224 of the Treaty on the Functioning of the European Union, the European Parliament and the Council lay down the regulations governing political parties at European level and in particular the rules regarding their funding. These rules and regulations are laid down in Regulation (EU, Euratom) No 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties and European political foundations (1). |
| --- | --- |

2.

In accordance with Article 224 of the Treaty on the Functioning of the European Union, the European Parliament and the Council lay down the regulations governing political parties at European level and in particular the rules regarding their funding. These rules and regulations are laid down in Regulation (EU, Euratom) No 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties and European political foundations (1).

1

| 3. | The second subparagraph of Article 25(1) of Regulation (EU, Euratom) No 1141/2014 states: ‘The terms and conditions for contributions and grants shall be laid down by the Authorising Officer of the European Parliament in the call for contributions and the call for proposals.’ |
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3.

The second subparagraph of Article 25(1) of Regulation (EU, Euratom) No 1141/2014 states: ‘The terms and conditions for contributions and grants shall be laid down by the Authorising Officer of the European Parliament in the call for contributions and the call for proposals.’

| 4. | Hence, the European Parliament is launching this call for contributions with a view to awarding of contributions to European political parties (‘call’). |
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4.

Hence, the European Parliament is launching this call for contributions with a view to awarding of contributions to European political parties (‘call’).

| 5. | The basic legal framework is defined in the following legal acts:






  a) | Regulation (EU, Euratom) No 1141/2014; |
| --- | --- | --- |

5.

The basic legal framework is defined in the following legal acts:

a)

Regulation (EU, Euratom) No 1141/2014;

| b) | Decision of the Bureau of the European Parliament of 12 June 2017 laying down the procedures for implementing Regulation (EU, Euratom) No 1141/2014 of the European Parliament and of the Council on the statute and funding of European political parties and European political foundations (2); |
| --- | --- |

b)

Decision of the Bureau of the European Parliament of 12 June 2017 laying down the procedures for implementing Regulation (EU, Euratom) No 1141/2014 of the European Parliament and of the Council on the statute and funding of European political parties and European political foundations (2);

2

| c) | Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union (3) (‘Financial Regulation’); |
| --- | --- |

c)

Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union (3) (‘Financial Regulation’);

3

| d) | Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 (4) (‘Rules of Application of the Financial Regulation’); |
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d)

Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 (4) (‘Rules of Application of the Financial Regulation’);

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| e) | Commission Delegated Regulation (EU, Euratom) 2015/2401 of 2 October 2015 on the content and functioning of the Register of European political parties and foundations (5); |
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e)

Commission Delegated Regulation (EU, Euratom) 2015/2401 of 2 October 2015 on the content and functioning of the Register of European political parties and foundations (5);

5

| f) | Commission Implementing Regulation (EU) 2015/2246 of 3 December 2015 on detailed provisions for the registration number system applicable to the register of European political parties and European political foundations and information provided by standard extracts from the register (6); |
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f)

Commission Implementing Regulation (EU) 2015/2246 of 3 December 2015 on detailed provisions for the registration number system applicable to the register of European political parties and European political foundations and information provided by standard extracts from the register (6);

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| g) | European Parliament’s Rules of Procedure (7). |
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g)

European Parliament’s Rules of Procedure (7).

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B.   OBJECTIVE OF THE CALL

OBJECTIVE OF THE CALL

| 6. | The objective of this call is to invite registered European political parties to submit applications for funding from the Union budget (‘funding applications’). |
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6.

The objective of this call is to invite registered European political parties to submit applications for funding from the Union budget (‘funding applications’).

C.   PURPOSE, CATEGORY AND FORM OF FUNDING

PURPOSE, CATEGORY AND FORM OF FUNDING

| 7. | The purpose of the funding is to support the European political party’s statutory activities and objectives for the financial year from 1 January 2018 to 31 December 2018 under the terms and conditions set out in the contribution decision by the responsible authorising officer. |
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7.

The purpose of the funding is to support the European political party’s statutory activities and objectives for the financial year from 1 January 2018 to 31 December 2018 under the terms and conditions set out in the contribution decision by the responsible authorising officer.

| 8. | The category of the funding is the contribution to European political parties, pursuant to Title VIII of Part II of the Financial Regulation (‘contribution’). The contribution takes the form of a reimbursement of a percentage of reimbursable costs actually incurred. |
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8.

The category of the funding is the contribution to European political parties, pursuant to Title VIII of Part II of the Financial Regulation (‘contribution’). The contribution takes the form of a reimbursement of a percentage of reimbursable costs actually incurred.

| 9. | The maximum amount paid to the beneficiary by the European Parliament may not exceed 85 % of the reimbursable costs actually incurred. |
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9.

The maximum amount paid to the beneficiary by the European Parliament may not exceed 85 % of the reimbursable costs actually incurred.

D.   BUDGET AVAILABLE

BUDGET AVAILABLE

| 10. | The foreseen funding for the financial year 2018 under Article 402 of Parliament’s budget ‘Funding of European political parties’ amounts to EUR 32 447 000. The final available appropriations are subject to approval by the budgetary authority. |
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10.

The foreseen funding for the financial year 2018 under Article 402 of Parliament’s budget ‘Funding of European political parties’ amounts to EUR 32 447 000. The final available appropriations are subject to approval by the budgetary authority.

E.   ADMISSIBILITY REQUIREMENTS FOR FUNDING APPLICATIONS

ADMISSIBILITY REQUIREMENTS FOR FUNDING APPLICATIONS

| 11. | Funding applications will be admissible if they






  a) | are submitted in writing on the application form as annexed to this call; |
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11.

Funding applications will be admissible if they

a)

are submitted in writing on the application form as annexed to this call;

| b) | contain the commitment that the applicant agrees to the terms and conditions specified in Annex 1a to the Bureau Decision specified in paragraph 5(b) of this call; |
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b)

contain the commitment that the applicant agrees to the terms and conditions specified in Annex 1a to the Bureau Decision specified in paragraph 5(b) of this call;

| c) | contain a letter of a legal representative certifying the authorisation to undertake legal obligations on behalf of the applicant; |
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c)

contain a letter of a legal representative certifying the authorisation to undertake legal obligations on behalf of the applicant;

| d) | are forwarded to the President of the European Parliament by 30 September 2017 to the following address:










  President of the European Parliament |
| --- | --- |
| Attn. Mr Didier Kléthi, Director-General of Finance |
| SCH 05B031 |
| L-2929 Luxembourg |

d)

are forwarded to the President of the European Parliament by 30 September 2017 to the following address:

by 30 September 2017

President of the European Parliament

Attn. Mr Didier Kléthi, Director-General of Finance

SCH 05B031

L-2929 Luxembourg

| 12. | For the purpose of assessing the criteria for evaluation of the applications, the applicants must provide:






  a) | the funding application form including all supporting documents required therein; |
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12.

For the purpose of assessing the criteria for evaluation of the applications, the applicants must provide:

a)

the funding application form including all supporting documents required therein;

| b) | the estimated budget, indicating the expenditure eligible for Union funding. |
| --- | --- |

b)

the estimated budget, indicating the expenditure eligible for Union funding.

| 13. | Applications assessed as incomplete may be rejected. |
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13.

Applications assessed as incomplete may be rejected.

F.   CRITERIA FOR EVALUATION OF FUNDING APPLICATIONS

CRITERIA FOR EVALUATION OF FUNDING APPLICATIONS

F.1   Exclusion criteria

Exclusion criteria

| 14. | Applicants shall be excluded from funding procedure, if they are:






  a) | in one of the situations of exclusion referred to in Article 106(1), 106(2) or 107 of the Financial Regulation; |
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14.

Applicants shall be excluded from funding procedure, if they are:

a)

in one of the situations of exclusion referred to in Article 106(1), 106(2) or 107 of the Financial Regulation;

| b) | subject of any of the sanctions provided for in Article 27(1) and in points (v) and (vi) of Article 27(2)(a) of the Regulation (EU, Euratom) No 1141/2014. |
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b)

subject of any of the sanctions provided for in Article 27(1) and in points (v) and (vi) of Article 27(2)(a) of the Regulation (EU, Euratom) No 1141/2014.

F.2   Eligibility criteria

Eligibility criteria

| 15. | In order to be eligible for Union funding, applicants must satisfy the conditions laid down in Articles 17 and 18 of Regulation (EU, Euratom) No 1141/2014, i.e. the applicant






  a) | must be registered in accordance with Regulation (EU, Euratom) No 1141/2014; |
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15.

In order to be eligible for Union funding, applicants must satisfy the conditions laid down in Articles 17 and 18 of Regulation (EU, Euratom) No 1141/2014, i.e. the applicant

a)

must be registered in accordance with Regulation (EU, Euratom) No 1141/2014;

| b) | must be represented in the European Parliament by at least one of its members; |
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b)

must be represented in the European Parliament by at least one of its members;

| c) | must comply with the obligations listed in Article 23 of Regulation (EU, Euratom) No 1141/2014, i.e. it must have submitted the annual financial statements (8), external audit report and the list of donors, as specified therein; |
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c)

must comply with the obligations listed in Article 23 of Regulation (EU, Euratom) No 1141/2014, i.e. it must have submitted the annual financial statements (8), external audit report and the list of donors, as specified therein;

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| d) | must be represented in at least one quarter of the Member States by members of the European Parliament, of national parliaments, of regional parliaments or of regional assemblies, or it or its member parties must have received, in at least one quarter of the Member States, at least three per cent of the votes cast in each of those Member States at the most recent elections to the European Parliament; |
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d)

must be represented in at least one quarter of the Member States by members of the European Parliament, of national parliaments, of regional parliaments or of regional assemblies, or it or its member parties must have received, in at least one quarter of the Member States, at least three per cent of the votes cast in each of those Member States at the most recent elections to the European Parliament;

| e) | must have participated in elections to the European Parliament, or have expressed publicly the intention to participate in the next elections to the European Parliament. |
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e)

must have participated in elections to the European Parliament, or have expressed publicly the intention to participate in the next elections to the European Parliament.

| 16. | A member of the European Parliament shall be considered as a member of only one European political party, which shall, where relevant, be the one to which his or her national or regional political party is affiliated on the final date for the submission of funding applications. Pursuant to Article 17(3) of Regulation (EU, Euratom) No 1141/2014, this provision is established for the purposes of determining eligibility for Union funding in accordance with Article 17(1), Article 3(1)(b) and the application of Article 19(1) of the Regulation (EU, Euratom) No 1141/2014 and for the purpose of evaluating the eligibility of funding as stated in the eligibility criteria specified in paragraph 15 of this call. |
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16.

A member of the European Parliament shall be considered as a member of only one European political party, which shall, where relevant, be the one to which his or her national or regional political party is affiliated on the final date for the submission of funding applications. Pursuant to Article 17(3) of Regulation (EU, Euratom) No 1141/2014, this provision is established for the purposes of determining eligibility for Union funding in accordance with Article 17(1), Article 3(1)(b) and the application of Article 19(1) of the Regulation (EU, Euratom) No 1141/2014 and for the purpose of evaluating the eligibility of funding as stated in the eligibility criteria specified in paragraph 15 of this call.

| 17. | Moreover, a multiple individual membership in several European political parties will result in excluding the member concerned for the purpose of:






  a) | evaluating the eligibility of funding application as stated in the eligibility criteria specified in paragraph 15 of this call; or |
| --- | --- | --- |

17.

Moreover, a multiple individual membership in several European political parties will result in excluding the member concerned for the purpose of:

a)

evaluating the eligibility of funding application as stated in the eligibility criteria specified in paragraph 15 of this call; or

| b) | calculating the funding amount pursuant to Article 19 of the Regulation (EU, Euratom) No 1141/2014. |
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b)

calculating the funding amount pursuant to Article 19 of the Regulation (EU, Euratom) No 1141/2014.

F.3   Award criteria and distribution of funding

Award criteria and distribution of funding

| 18. | In accordance with Article 19 of Regulation (EU, Euratom) No 1141/2014, the respective available appropriations shall be distributed annually. They shall be distributed among the European political parties whose applications for funding have been approved in the light of the eligibility and exclusion criteria, on the basis of the following distribution key:






  a) | 15 % will be distributed in equal shares among the beneficiary European political parties; |
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18.

In accordance with Article 19 of Regulation (EU, Euratom) No 1141/2014, the respective available appropriations shall be distributed annually. They shall be distributed among the European political parties whose applications for funding have been approved in the light of the eligibility and exclusion criteria, on the basis of the following distribution key:

a)

15 % will be distributed in equal shares among the beneficiary European political parties;

| b) | 85 % will be distributed in proportion to their share of elected members of the European Parliament among the beneficiary European political parties. |
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b)

85 % will be distributed in proportion to their share of elected members of the European Parliament among the beneficiary European political parties.

G.   SHARED CONTROL BY EUROPEAN PARLIAMENT AND AUTHORITY

SHARED CONTROL BY EUROPEAN PARLIAMENT AND AUTHORITY

| 19. | Article 24(1) and (2) (9), of Regulation (EU, Euratom) No 1141/2014 foresee shared control between the European Parliament and the Authority for European political parties and European political foundations (10) (‘Authority’). |
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19.

Article 24(1) and (2) (9), of Regulation (EU, Euratom) No 1141/2014 foresee shared control between the European Parliament and the Authority for European political parties and European political foundations (10) (‘Authority’).

9

10

| 20. | Where pursuant to Regulation (EU, Euratom) No 1141/2014, control is foreseen by the Authority, the European Parliament will forward the funding applications to the Authority. The Authority will communicate to the European Parliament the result of this control. |
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20.

Where pursuant to Regulation (EU, Euratom) No 1141/2014, control is foreseen by the Authority, the European Parliament will forward the funding applications to the Authority. The Authority will communicate to the European Parliament the result of this control.

H.   TERMS AND CONDITIONS

TERMS AND CONDITIONS

| 21. | Applicants are obliged to notify the European Parliament of any changes as regards the documents submitted or any information referred to in the application within two weeks of such a change. Failing such notification, the authorising officer may make the decision based on the information available, notwithstanding any information provided at a later stage. |
| --- | --- |

21.

Applicants are obliged to notify the European Parliament of any changes as regards the documents submitted or any information referred to in the application within two weeks of such a change. Failing such notification, the authorising officer may make the decision based on the information available, notwithstanding any information provided at a later stage.

| 22. | The burden of proof rests with the applicants to prove that they continue to fulfil the necessary criteria. |
| --- | --- |

22.

The burden of proof rests with the applicants to prove that they continue to fulfil the necessary criteria.

| 23. | The terms and conditions as regards Union funding to be awarded under this call are laid down in Annex 1a to the Bureau Decision specified in paragraph 5(b) of this call. In particular, any beneficiary of the contribution:






  a) | must continue to fulfil the condition specified in Article 3(1)(b) (11) of Regulation (EU, Euratom) No 1141/2014 during the period for which the funding is requested. Otherwise, pursuant to Article 30 of Regulation (EU, Euratom) No 1141/2014 the contribution decision shall be terminated; |
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23.

The terms and conditions as regards Union funding to be awarded under this call are laid down in Annex 1a to the Bureau Decision specified in paragraph 5(b) of this call. In particular, any beneficiary of the contribution:

a)

must continue to fulfil the condition specified in Article 3(1)(b) (11) of Regulation (EU, Euratom) No 1141/2014 during the period for which the funding is requested. Otherwise, pursuant to Article 30 of Regulation (EU, Euratom) No 1141/2014 the contribution decision shall be terminated;

11

| b) | must fulfil the condition specified in Article 3(1)(d) (12) of Regulation (EU, Euratom) No 1141/2014 during the period for which the funding is requested. Otherwise, pursuant to Article 30 of Regulation (EU, Euratom) No 1141/2014 the contribution decision shall be terminated; |
| --- | --- |

b)

must fulfil the condition specified in Article 3(1)(d) (12) of Regulation (EU, Euratom) No 1141/2014 during the period for which the funding is requested. Otherwise, pursuant to Article 30 of Regulation (EU, Euratom) No 1141/2014 the contribution decision shall be terminated;

12

| c) | must fulfil the condition specified in Article 17(1) of Regulation (EU, Euratom) No 1141/2014, i.e. must be represented in the European Parliament by at least one of its members, during the period for which the funding is requested. Otherwise, pursuant to the second subparagraph of Article 19(2) of Regulation (EU, Euratom) No 1141/2014, the contribution decision shall be terminated. |
| --- | --- |

c)

must fulfil the condition specified in Article 17(1) of Regulation (EU, Euratom) No 1141/2014, i.e. must be represented in the European Parliament by at least one of its members, during the period for which the funding is requested. Otherwise, pursuant to the second subparagraph of Article 19(2) of Regulation (EU, Euratom) No 1141/2014, the contribution decision shall be terminated.

| 24. | The submission of the funding application implies acceptance of the General Terms and Conditions referred to in paragraph 23 of this call. These General Terms and Conditions bind the beneficiary to whom the funding is awarded and are stipulated in the contribution decision. |
| --- | --- |

24.

The submission of the funding application implies acceptance of the General Terms and Conditions referred to in paragraph 23 of this call. These General Terms and Conditions bind the beneficiary to whom the funding is awarded and are stipulated in the contribution decision.

I.   TIMETABLE

TIMETABLE

| 25. | The table below outlines the indicative timetable for awarding of contributions to European political parties: | Stages | Date or period |
| --- | --- | --- | --- |
| a) | Publication of the call | By 30 June 2017 |
| b) | Deadline for submitting funding applications | 30 September 2017 |
| c) | Evaluation period | October to December 2017 |
| d) | Information to applicants | January 2018 |
| e) | Notification of contribution decision | January to February 2018 |
| f) | Payment of pre-financing (13) | January to February 2018 |

25.

The table below outlines the indicative timetable for awarding of contributions to European political parties:

Stages

Date or period

a)

Publication of the call

By 30 June 2017

b)

Deadline for submitting funding applications

30 September 2017

c)

Evaluation period

October to December 2017

d)

Information to applicants

January 2018

e)

Notification of contribution decision

January to February 2018

f)

Payment of pre-financing (13)

13

January to February 2018

J.   DISCLOSURE AND PROCESSING OF PERSONAL DATA

DISCLOSURE AND PROCESSING OF PERSONAL DATA

| 26. | The European Parliament shall publish, including on the internet, any information pursuant to Article 32 of Regulation (EU, Euratom) No 1141/2014. |
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26.

The European Parliament shall publish, including on the internet, any information pursuant to Article 32 of Regulation (EU, Euratom) No 1141/2014.

| 27. | Any personal data collected in the context of the present call shall be processed in accordance with the provisions of Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (14) pursuant to Article 33 of Regulation (EU, Euratom) No 1141/2014. |
| --- | --- |

27.

Any personal data collected in the context of the present call shall be processed in accordance with the provisions of Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (14) pursuant to Article 33 of Regulation (EU, Euratom) No 1141/2014.

14

| 28. | Such data shall be processed for the purpose of evaluating the funding applications and safeguarding the financial interests of the Union. This is without prejudice to the possible transfer of this data to the bodies responsible for carrying out verification and audit tasks in accordance with Union law, such as internal audit services of the European Parliament, the Authority for European political parties and European political foundations, the European Court of Auditors, or the European Anti-Fraud Office (OLAF). |
| --- | --- |

28.

Such data shall be processed for the purpose of evaluating the funding applications and safeguarding the financial interests of the Union. This is without prejudice to the possible transfer of this data to the bodies responsible for carrying out verification and audit tasks in accordance with Union law, such as internal audit services of the European Parliament, the Authority for European political parties and European political foundations, the European Court of Auditors, or the European Anti-Fraud Office (OLAF).

| 29. | On the basis of a written request, the beneficiary may obtain access to its personal data and rectify any inaccurate or incomplete data. The beneficiary may submit any request concerning the processing of its personal data to the European Parliament’s Directorate-General for Finance or the European Parliament’s Personal Data Protection Unit. The beneficiary may, at any time, lodge a complaint to the European Data Protection Supervisor concerning the processing of its personal data. |
| --- | --- |

29.

On the basis of a written request, the beneficiary may obtain access to its personal data and rectify any inaccurate or incomplete data. The beneficiary may submit any request concerning the processing of its personal data to the European Parliament’s Directorate-General for Finance or the European Parliament’s Personal Data Protection Unit. The beneficiary may, at any time, lodge a complaint to the European Data Protection Supervisor concerning the processing of its personal data.

| 30. | Personal data may be registered in the Early Detection and Exclusion System by the European Parliament, should the beneficiary be in one of the situations mentioned in Article 106(1) and 107 of the Financial Regulation. |
| --- | --- |

30.

Personal data may be registered in the Early Detection and Exclusion System by the European Parliament, should the beneficiary be in one of the situations mentioned in Article 106(1) and 107 of the Financial Regulation.

K.   CONTACT

CONTACT

| 31. | Any questions relating to this call should be sent by email, quoting the publication reference, to the following address: fin.part.fond.pol@europarl.europa.eu |
| --- | --- |

31.

Any questions relating to this call should be sent by email, quoting the publication reference, to the following address: fin.part.fond.pol@europarl.europa.eu

L.   ANNEXES

ANNEXES

| 32. | In addition to the basic legislation specified in paragraph 5(b) of this call, the following annexes to this call are available on the European Parliament’s internet site (http://www.europarl.europa.eu/tenders/invitations.htm):






  a) | Funding application form, including declaration on acceptance of general terms and conditions (template); |
| --- | --- | --- |

32.

In addition to the basic legislation specified in paragraph 5(b) of this call, the following annexes to this call are available on the European Parliament’s internet site (http://www.europarl.europa.eu/tenders/invitations.htm):

a)

Funding application form, including declaration on acceptance of general terms and conditions (template);

| b) | Estimated budget (template). |
| --- | --- |

b)

Estimated budget (template).

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(1)  OJ L 317, 4.11.2014, p. 1.

1

(2)  OJ C 205, 29.6.2017, p. 2.

2

(3)  OJ L 298, 26.10.2012, p. 1.

3

(4)  OJ L 362, 31.12.2012, p. 1.

4

(5)  OJ L 333, 19.12.2015, p. 50.

5

(6)  OJ L 318, 4.12.2015, p. 28.

6

(7)  European Parliament’s Rules of Procedure of January 2017.

7

(8)  Unless the applicant was not subject to the control under Article 23 of the Regulation (EU, Euratom) No 1141/2014 (for example: newly created, etc.)

8

(9)  Article 24(1)-(2) of Regulation (EU, Euratom) No 1141/2014 — General rules on control:

9

| ‘1. | Control of compliance by European political parties and European political foundations with their obligations under this Regulation shall be exercised, in cooperation, by the Authority, by the Authorising Officer of the European Parliament and by the competent Member States. |
| --- | --- |

‘1.

Control of compliance by European political parties and European political foundations with their obligations under this Regulation shall be exercised, in cooperation, by the Authority, by the Authorising Officer of the European Parliament and by the competent Member States.

| 2. | The Authority shall control compliance by European political parties and European political foundations with their obligations under this Regulation, in particular in relation to Article 3, points (a), (b), and (d) to (f) of Article 4(1), points (a) to (e) and (g) of Article 5(1), Article 9(5) and (6), and Articles 20, 21 and 22. |
| --- | --- |

2.

The Authority shall control compliance by European political parties and European political foundations with their obligations under this Regulation, in particular in relation to Article 3, points (a), (b), and (d) to (f) of Article 4(1), points (a) to (e) and (g) of Article 5(1), Article 9(5) and (6), and Articles 20, 21 and 22.

The Authorising Officer of the European Parliament shall control compliance by European political parties and European political foundations with the obligations relating to Union funding under this Regulation in accordance with the Financial Regulation. In carrying out such controls, the European Parliament shall take the necessary measures in the fields of the prevention of and the fight against fraud affecting the financial interests of the Union.’

(10)  Established pursuant to Article 6 of Regulation (EU, Euratom) No 1141/2014.

10

(11)  Article 3(1)(b) of Regulation (EU, Euratom) No 1141/2014:

11

‘it or its members must be, or be represented by, in at least one quarter of the Member States, members of the European Parliament, of national parliaments, of regional parliaments or of regional assemblies, or it or its member parties must have received, in at least one quarter of the Member States, at least three per cent of the votes cast in each of those Member States at the most recent elections to the European Parliament;’.

(12)  Article 3(1)(d) of Regulation (EU, Euratom) No 1141/2014:

12

‘it or its members must have participated in elections to the European Parliament, or have expressed publicly the intention to participate in the next elections to the European Parliament;’.

(13)  Within 30 days following the date of the notification of the contribution decision

13

(14)  OJ L 8, 12.1.2001, p. 1.

14

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ANNEX a

Image

FUNDING APPLICATION FORM

CONTRIBUTIONS (1) TO EUROPEAN POLITICAL PARTIES

FOR FINANCIAL YEAR [INSERT]

COMPOSITION OF FUNDING APPLICATION

The following table is intended to help you prepare your funding application. It can be used as a checklist to make sure that you have included all the requisite documents.

Document number

DOCUMENTS TO BE SUPPLIED

Documents which must be supplied but are not included in this model of the funding application

1.

Original covering letter indicating the contribution amount requested for financial year n signed by the legal representative

☐

2.

Letter of the legal representative certifying the authorisation to undertake legal obligations on behalf of the applicant (1)

☐

3.

Standard extract from the Register of European political parties and European political foundations (2)

☐

4.

List of all members together with an up-to-date (*) proof of their membership (3).

☐

5.

List of Members of the European Parliament (4)

☐

6.

Interim financial statements as of (not earlier than) June of year n-1, signed off by a certified accountant (5)

☐

Documents which must be supplied and are included in this model of the funding application

7.

Financial identification form

☐

8.

Declaration on general terms and conditions as well as exclusion criteria

☐

Other templates

9.

Individual membership confirmation form

(*) For the up-to-date proof of membership referred to in document No 4 the applicant must use the document No 9

(1) For example with reference to relevant provisions the statutes of the applicant

(2) As provided for in Annex II of the Commission Implementing Regulation (EU) 2015/2246 (OJ L 318, 4.12.2015, p. 31).

(3) For individual members (natural persons) the proof of membership must indicate the name, forename, parliament of which the person is a member (regional, national or European Parliament). The proof of membership must be accompanied by a copy of the identity card of the member concerned.

For legal persons, the applicant must provide a proof of membership certified by the legal representative of the member.

(4) Here direct and indirect members are to be listed. Direct members are individual members of the applicant. Indirect members are members of the member parties of the applicant.

(5) Unless the applicant proves that this is not applicable (for example newly created, etc.). The accountant must be qualified in the Member State of the seat of the applicant. The proof of the qualification must be annexed to the interim financial statements.

(1) The category of the funding is the contribution to European political parties, pursuant to Title VIII of Part II of the Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union (OJ L 298, 26.10.2012, p. 1).

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Document No 7

FINANCIAL IDENTIFICATION FORM

LEGAL ENTITY

PRIVATE COMPANY

Title / LEGAL FORM

NAME (S)

ABBREVIATION

ADDRESS

Street

Number

Postcode

Town / City

Country

VAT-Number

PLACE OF REGISTRATION

/

/

PHONE

FAX

E-MAIL

A copy of some official document showing the name of the legal entity, the registration address, the VAT number and the registration number given by the national authorities must be attached.

ACCOUNT NAME

ACCOUNT NAME

(The name under which the account has been opened)

ADDRESS

Street

Number

Postcode

Town / City

Country

BANK

IBAN

(Obligatory, if the IBAN Code exists in the country where your bank is established)

SWIFT CODE (BIC)

CURRENCY

ACCOUNT NUMBER

(National Format)

BANK NAME

ADDRESS

Street

Number

Postcode

Town / City

Country

BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE * :

DATE + SIGNATURE OF ACCOUNT HOLDER

(Obligatory)

- It is preferable to attach a copy of recent bank statement. Please note that the bank statement has to provide all the information listed above under 'ACCOUNT NAME' and 'BANK'. In this case, the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder is obligatory in all cases.

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Document No 8

DECLARATION ON GENERAL TERMS AND CONDITIONS AS WELL AS EXCLUSION CRITERIA

I, the undersigned, the legal representative of [insert applicant’s name] certify that:

I have read and agree to the General Terms and Conditions as stipulated in the model contribution decision;

the applicant is not in one of the situations referred to in Article 106(1) (*) and 107 (*) of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council (‘Financial Regulation’) (1);

the applicant is not subject of any of the sanctions provided for in Article 27(1) (*) of the Regulation (EU, Euratom) No 1141/2014 and in points (v) and (vi) of Article 27(2)(a) (*) of the same Regulation (2);

the applicant organisation has the financial and organisational capacity to implement the contribution decision;

the information supplied in this application and its annexes is accurate and no information has been withheld, either in full or in part, from the European Parliament;

(*) The Articles listed above are referred to below:

Article 106(1) of the Financial Regulation:

Candidates or tenderers shall be excluded from participation in procurement procedures if:

(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

(b) they or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of res judicata;

(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;

(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;

(e) they or persons having powers of representation, decision-making or control over them have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union’s financial interests;

(f) they are subject to an administrative penalty referred to in Article 109(1).

Points (a) to (d) of the first subparagraph shall not apply in the case of the purchase of supplies on particularly advantageous terms from a supplier which is definitively winding up its business activities or from the receivers or liquidators of a bankruptcy, through an arrangement with creditors, or through a similar procedure under national law.

Points (b) and (e) of the first subparagraph shall not apply where the candidates or tenderers can demonstrate that adequate measures have been adopted against the persons having powers of representation, decision-making or control over them, who are subject to a judgement as referred to in points (b) or (e) of the first subparagraph.

Article 107(1) of the Financial Regulation:

A contract shall not be awarded to candidates or tenderers who, during the procurement procedure for that contract:

(a) are subject to a conflict of interests;

(b) are guilty of misrepresenting the information required by the contracting authority as a condition in the procurement procedure or fail to supply this information;

(c) find themselves in one of the situations of exclusion, referred to in Article 106(1), for the procurement procedure.

In accordance with Article 18(2) of Regulation (EU, Euratom) No 1141/2014 the applicant may not be the subject of any of the sanctions provided for in Article 27(1) and in points (a)(v) and (vi) of Article 27(2).

Regulation (EU, Euratom) No 1141/2014 — Article 27(1):

In accordance with Article 16, the Authority shall decide to remove a European political party or a European political foundation from the Register by way of sanction in any of the following situations:

(a) where the party or foundation in question has been found by a judgment having the force of res judicata to have engaged in illegal activities detrimental to the financial interests of the Union as defined in Article 106(1) of the Financial Regulation;

(b) where it is established, in accordance with the procedures set out in Article 10(2) to (5), that it no longer fulfils one or more of the conditions set out in points (a), (c) and (e) of Article 3(1) or in Article 3(2); or

(c) where a request by a Member State for de-registration on grounds of serious failure to fulfil obligations under national law meets the requirements set out in point (b) of Article 16(3).

Regulation (EU, Euratom) No 1141/2014 — Article 27(2)(a)(v) and (vi):

The Authority shall impose financial sanctions in the following situations:

(a) non-quantifiable infringements:

(v) where a European political party or a European political foundation has been found by a judgment having the force of res judicata to have engaged in illegal activities detrimental to the financial interests of the Union as defined in Article 106(1) of the Financial Regulation;

(vi) where the European political party or the European political foundation concerned has at any time intentionally omitted to provide information or has intentionally provided incorrect or misleading information, or where the bodies authorised by this Regulation to audit or conduct checks on the beneficiaries of funding from the general budget of the European Union detect inaccuracies in the annual financial statements which are regarded as constituting material omissions or misstatements of items in accordance with the international accounting standards defined in Article 2 of Regulation (EC) No 1606/2002

(1) Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union (OJ L 298, 26.10.2012, p.1).

(2) Regulation (EU, Euratom) No 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties and European political foundations (‘Regulation (EU, Euratom) No 1141/2014’, (OJ L 317, 4.11.2014, p. 1).

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Authorised signature:

Title (Mrs, Mr, Prof ...), name and forename:

Function in the organisation applying for funding:

Place/Date:

Signature:

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Document No 9

INDIVIDUAL MEMBERSHIP CONFIRMATION FORM

I, the undersigned

[name and forename],

born [birthdate],

address [street, number, postal code, country],

member of the parliament [name of European Parliament or national/regional parliament or regional assembly]

declare that (*)

1. I am a member of:

a. European political party [name, registration number (1): EUPP XXX] from [date]

b. national political party [name]

c. European political foundation [name, registration number: EUPF XXX] from [date]

2. I understand that this declaration may be part of the application for funding from the Union budget of the European political party, referred to above. I am aware of the basis on which the funding of European political parties and European political foundation is distributed across the beneficiaries according to Article 19 of Regulation (EU, Euratom) No 1141/2014 (2).

3. I am not a member of any other European political party

4. I resigned from the European political party [name, registration number] on [date] and my resignation is effective as of [date].

5. I understand that my personal data will be processed for auditing, control and transparency purposes within the meaning of Article 32 and 33 of the Regulation (EU, Euratom) No 1141/2014.

Signature

Date/Place

........................................................................

........................................................................

Annex: copy of the valid identity card or passport

(*) cross out if not applicable

(1) In the same format as provided for in Annex I of the Commission Implementing Regulation (EU) 2015/2246 (OJ L 318, 4.12.2015, p. 30).

(2) Regulation (EU, Euratom) No 1141/2014 of the European Parliament and of the Council of 22 October 2014 on the statute and funding of European political parties and European political foundations (OJ L 317, 4.11.2014, p. 1).

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ANNEX b

ESTIMATED BUDGET

| Costs |
| --- |
| Reimbursable costs | Budget | Actual |
| A.1: Personnel costs







  1. | Salaries |

Costs

Reimbursable costs

Budget

Actual

A.1: Personnel costs

1.

Salaries

| 2. | Contributions |
| --- | --- |

2.

Contributions

| 3. | Professional training |
| --- | --- |

3.

Professional training

| 4. | Staff missions expenses |
| --- | --- |

4.

Staff missions expenses

| 5. | Other personnel costs |
| --- | --- |

5.

Other personnel costs

A.2: Infrastructure and operating costs

| 1. | Rent, charges and maintenance costs |
| --- | --- |

1.

Rent, charges and maintenance costs

| 2. | Costs relating to installation, operation and maintenance of equipment |
| --- | --- |

2.

Costs relating to installation, operation and maintenance of equipment

| 3. | Depreciation of movable and immovable property |
| --- | --- |

3.

Depreciation of movable and immovable property

| 4. | Stationery and office supplies |
| --- | --- |

4.

Stationery and office supplies

| 5. | Postal and telecommunications charges |
| --- | --- |

5.

Postal and telecommunications charges

| 6. | Printing, translation and reproduction costs |
| --- | --- |

6.

Printing, translation and reproduction costs

| 7. | Other infrastructure costs |
| --- | --- |

7.

Other infrastructure costs

A.3: Administrative costs

| 1. | Documentation costs (newspapers, press agencies, databases) |
| --- | --- |

1.

Documentation costs (newspapers, press agencies, databases)

| 2. | Costs of studies and research |
| --- | --- |

2.

Costs of studies and research

| 3. | Legal costs |
| --- | --- |

3.

Legal costs

| 4. | Accounting and audit costs |
| --- | --- |

4.

Accounting and audit costs

| 5. | Miscellaneous administrative costs |
| --- | --- |

5.

Miscellaneous administrative costs

| 6. | Support to associated entities |
| --- | --- |

6.

Support to associated entities

A.4: Meetings and representation costs

| 1. | Costs of meetings |
| --- | --- |

1.

Costs of meetings

| 2. | Participation in seminars and conferences |
| --- | --- |

2.

Participation in seminars and conferences

| 3. | Representation costs |
| --- | --- |

3.

Representation costs

| 4. | Costs of invitations |
| --- | --- |

4.

Costs of invitations

| 5. | Other meeting-related costs |
| --- | --- |

5.

Other meeting-related costs

A.5: Information and publication costs

| 1. | Publication costs |
| --- | --- |

1.

Publication costs

| 2. | Creation and operation of internet sites |
| --- | --- |

2.

Creation and operation of internet sites

| 3. | Publicity costs |
| --- | --- |

3.

Publicity costs

| 4. | Communications equipment (gadgets) |
| --- | --- |

4.

Communications equipment (gadgets)

| 5. | Seminar and exhibitions |
| --- | --- |

5.

Seminar and exhibitions

| 6. | Election campaigns |
| --- | --- |

6.

Election campaigns

| 7. | Other information-related costs |
| --- | --- |

7.

Other information-related costs

A. TOTAL REIMBURSABLE COSTS

Non-reimbursable costs

| 1. | Allocations to other provisions |
| --- | --- |

1.

Allocations to other provisions

| 2. | Financial charges |
| --- | --- |

2.

Financial charges

| 3. | Exchange losses |
| --- | --- |

3.

Exchange losses

| 4. | Doubtful claims on third parties |
| --- | --- |

4.

Doubtful claims on third parties

| 5. | Others (to be specified) |
| --- | --- |

5.

Others (to be specified)

| 6. | Contributions in kind |
| --- | --- |

6.

Contributions in kind

B. TOTAL NON-REIMBURSABLE COSTS

C. TOTAL COSTS

| Revenue |
| --- |
| | Budget | Actual |
| D.1-1. European Parliament funding carried over from year N-1 | | |
| D.1-2. European Parliament funding awarded for year N | | |
| D.1-3. European Parliament funding carried over to year N+1 | n/a | |
| D.1. European Parliament funding used to cover 85 % of reimbursable costs in year N | | |
| D.2 membership fees | | |
| 2.1 | from member parties |

Revenue

Budget

Actual

D.1-1. European Parliament funding carried over from year N-1

D.1-2. European Parliament funding awarded for year N

D.1-3. European Parliament funding carried over to year N+1

n/a

D.1. European Parliament funding used to cover 85 % of reimbursable costs in year N

D.2 membership fees

2.1

from member parties

| 2.2 | from individual members |
| --- | --- |

2.2

from individual members

D.3 Donations

D.4 Other own resources

(to be specified)

D.5.. Contributions in kind

D. TOTAL REVENUE

E. profit/loss (D-C)

| F. Allocation of own resources to the reserve account | | |
| --- | --- | --- |
| G. Profit/loss for verifying compliance with the no-profit rule (F-G) | | |
| H. Interest from pre-financing | | |

F. Allocation of own resources to the reserve account

G. Profit/loss for verifying compliance with the no-profit rule (F-G)

H. Interest from pre-financing

---