Disclaimer

 This document is a brief summary of the program 

regulations and application requirements. 

 Do not rely solely on the information in this document. 

 Please refer to the Notice Inviting Applications and the 

program regulations published in the Federal Register

for additional information, as these are the official 

documents governing the competition.

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GAANN Fellowship Program Description & 

Legislative Authority

 GAANN provides fellowships through academic 

departments of institutions of higher education to 

assist graduate students of superior ability who 

demonstrate financial need and plan to pursue the 

highest degree available in their course of study at the 

institution.

 The Graduate Assistance in Areas of National Need 

fellowship program is authorized under Title VII, of 

the Higher Education Act of 1965, Part A, subpart 2, as 

amended.

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FY 2021 Highlights

 Grants.gov: www.grants.gov

 Application Instructions Document (Booklet):

 Notice and Competition Highlights.

 Absolute Priority Areas of Need 

 Novice Applicant Priority

 Competition Dates:

 Notice Inviting Applications: January 15, 2021

 Closing date: March 1, 2021

 Application review dates: Spring 2021

 Announcements: Fall 2021

 Applications awarded a grant begin: October 1st

◼5
FY 2021 Absolute Priority: Areas of National Need

A. For the following academic areas, the project must provide 

fellowships for programs that lead either to a PSM degree, 

master’s degree or a doctoral degree.

 1. Computer and Information Sciences. A degree or a degree 

with specialization in one or more of the following areas:

 Cybersecurity (the interdiscipline of “11.01 Computer and Information 

Sciences, General” and “11.05 Computer Systems Analysis”);

 Secure computer programming (the interdiscipline of “11.01 

Computer and Information Sciences, General” and “11.02 Computer 

Programming”); or

 Artificial Intelligence (the interdiscipline of “11.02 Computer 

Programming,” “11.04 Information Sciences and Systems,” and “14.09 

Computer Engineering”).

2. 14. Engineering

 See Appendix to Regulation 648 to review the academic 

areas under Engineering that are eligible.

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Areas of National Need (continued)

B. For the following academic areas, the project must provide 

fellowships for programs that lead either to a PSM, master’s 

degree or a doctoral degree, whichever is the highest degree 

awarded in the area of need at the institution. Students are 

planning a career in teaching or research. 

 26. Biological Sciences/Life Sciences

 See Appendix to Regulation 648 to review the academic areas that are 

eligible.

 42. Psychology

 See Appendix to Regulation 648 to review the academic areas that are 

eligible.

 Note: Educational Psychology (13.08) is not an eligible area of need.

 51.16 Nursing

 For nurse educators –see NIA for information 

 Not for clinical degrees. 

◼7
New Potential Grantee Priority (1 point)

 The applicant does not, as of the deadline date for 

submission of applications, have an active grant, including 

through membership in a group application submitted in 

accordance with 34 CFR 75.127–75.129, under the program 

from which it seeks funds.

 Indicate on Supplement to the SF 425 form: “Novice”

 “New Potential Grantee”:

 If your institution has a GAANN grant that is open until the 

end of the fiscal year (Sept 30) then it is not eligible for the 

New Potential Grantee CPP.

◼8

GAANN Regulation Section 648.2 and 648.4

 Who is eligible for a GAANN grant?

 An academic department of an IHE that provides a course 

of study leading to a graduate degree in an area of national 

need; 

 Must have been in existence for at least four years.

 One application per submitting department (648.20(c)).

 What is included in the grant?

 Stipend used to cover the fellows’ living expenses

 Based on the fellows need (Regulation 648.51(b)).

 Institutional Payment applied to tuition and fees (Regulation 

648.62)

 Adjusted annually (Regulation 648.52)

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GAANN Regulation Section 648.5

 Federal funding request may not be less than $100K 

and no more than $750K in a fiscal year to an academic 

department.

 Three-year (36 months) award.

 FY 21 estimated average award for five fellowships is $253,650 

per year in federal funding.

 Institutional match of 25% from non-federal funds 

(Regulation 648.7).

 Intent is to provide a consistent source of funding.

 Designed not to supplant existing funds at the 

institution, but to increase the number of US students 

within the areas of need in the academic department.

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GAANN Regulation Section 648.7 and 647.20

 What is the institutional matching requirement?

 Provide from non-federal funds matching contribution (costshare) equal to at least 25 percent of the amount of the grant.

 How does an institution apply for a grant?

 Address the selection criteria in Section 648.31;

 Describe the academic program for which the grant is being 

sought;

 Request a specific number of fellowships to be awarded;

 Make a concerted effort to seek talented students from 

traditionally underrepresented backgrounds; 

 Make fellowship awards to students (Eligibility: 648.40);

 Provide assurances the institution will provide the institutional 

matching requirement; and

 Provide assurance the academic department will provide at least 

one year of supervised training instruction.

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GAANN Regulation Sec. 648.40

 How does an academic department select 

fellows?

 In selecting GAANN fellows, some of the items that 

institutions must consider are that a fellow:

 Be a U.S. Citizen or Permanent Resident;

 Demonstrate financial need;

 Demonstrate superior academic ability;

 Have an excellent academic record; 

 Plan to pursue the highest possible degree available in their 

course of study at the institution; and

 Is planning a career in teaching or research.

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GAANN Regulation Sec. 648.51 – Stipend

 Prior to awarding a fellowship, financial aid 

determines a level of need. 

 Is GAANN a good fit at your institution?

 Talk with financial aid office.

 What is included in the cost of attendance (COA)? 

 Not all students will have the same amount of financial need.

 Employment or a spouse who works may impact 

financial need.

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GAANN Regulation Sec. 648.51 – Stipend, continued

 HEA establishes what components can be used to 

determine a students’ Cost of Attendance (COA). 

 A students’ COA’s generally consists of books and supplies, 

transportation, room and board, and other miscellaneous 

personal expenses.

 Basic calculation:

 COA – Tuition and Fees (if included in COA) – EFC = Need

 Assume the maximum GAANN stipend and institutional 

payment per fellow in budget at this time.

 FY 2021 maximum fellowship estimated $50,730.

 Maximum Stipend: $34,000

 Actual amount received by a fellow is based on their 

financial need after award is made to the institution.

 Institutional Payment: $16,730. 

◼15
GAANN Regulation Section 648.60

 When does an academic department make a 

commitment to a fellow? 

• At any point in his or her graduate study for the length 

of time necessary for the student to complete the course 

of graduate study, but in no case longer than five years.

• Not only for encouraging new students to the program, but 

also for students already enrolled in the program of study at 

the institution.

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GAANN Regulation Section 648.62 and 648.63

 How can the institutional payment be used?

 Applied to tuition and fees; then may be for other expenses such as:

 Books, computer hardware; membership fees of professional 

associations; travel and per diem to professional association 

meetings/educational activities and registration fees (including 

international travel); expenses incurred in research expenses; or costs of 

reproducing and binding of educational products.

 How can the institutional matching contribution be 

used? 

 To provide additional fellowships; pay for tuition and fees as well 

as costs under 648.62; pay for the costs of providing a fellow’s 

instruction not included in the tuition and fees paid to the 

institution; supplement stipend received by a fellow as long as it 

doesn’t exceed the fellows demonstrated level of need.

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GAANN Regulation Section 648.64 and 648.70

 Neither the GAANN program funds nor the 

institutional matching funds may be used to pay for 

general operational overhead costs of the academic 

department. 

• Examples: cost of supervision, recruitment, indirect costs

• Definition: General Operational Overhead (Regulation 648.9).

 What conditions must be met by the fellow?

• Maintain satisfactory academic progress;

• Devote full-time to studying or research; and 

• Not engage in full-time employment, except on a part-time 

basis in teaching, researching, or other similar activities.

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Selection Criteria

 Meeting the purpose of the program.............. 7 Points

 Extent of need for the project.......................... 5 Points

 Quality of the graduate academic program... 20 Points

 Quality of the supervised teaching................. 10 Points

 Recruitment plan................................................ 5 Points

 Project administration....................................... 8 Points

 Institutional commitment................................. 15 Points

 Quality of key personnel.................................... 5 Points

 Budget.................................................................. 5 Points

 Evaluation............................................................ 15 Points 

 Adequacy of resources........................................ 5 Points

Total Points 100 Points

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Meeting the purposes of the program 

(7 points)

 The Secretary reviews each application to 

determine how well the project will meet the 

purposes of the program, including the extent to 

which--

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Meeting the purpose of the program (continued)

1) The applicant’s general and specific objectives for 

the project are realistic and measurable;

 Goals and objective(s) of the project should be clearly stated 

using up-to-date statistical data to support your statements.

2) The applicant’s objectives for the project seek to 

sustain and enhance the capacity for teaching and 

research at the institution and at State, regional, or

national levels;

 Ensure that objectives address the capacity for teaching and 

researching at the institution and at either the State, regional, 

or national levels.

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Meeting the purpose of the program (continued)

3) The applicant’s objectives seek to institute policies 

and procedures to ensure the enrollment of talented 

graduate students from traditionally 

underrepresented backgrounds;

 Reference policies and programs that would ensure enrollment 

of students from traditionally underrepresented backgrounds.

 Should be realistic and attainable.

4) The applicant’s objectives seek to institute policies 

and procedures to ensure that it will award 

fellowships to individuals who satisfy the 

requirements of Section 648.40.

 Required to establish specific policies and procedures to ensure 

compliance with Section 648.40 of the GAANN program 

regulations. 

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Extent of need for the project 

(5 points)

 The Secretary considers the extent to which a grant 

under the program is needed by the academic 

department by considering--

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Extent of need for the project (continued)

1) How the applicant identified the problems that 

form the specific needs of the project;

 When identifying the problems to be addressed in the 

project, the applicant should provide recent statistical data 

to make a good case.

 Remember to use the Bibliography in the appendix.

2) The specific problems to be resolved by successful 

realization of the goals and objectives of the 

project;

 The problems identified should be understandable and the 

information should convince the reviewer that the proposed 

plan will make a significant impact on solving problematic 

concerns. 

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Extent of need for the project (continued)

3) How increasing the number of fellowships will 

meet the specific and general objectives of the 

project.

 For example: This project will enable the institution to 

increase its current enrollment of 25 doctoral students in 

the civil engineering program to at least 30 doctoral 

students who will pursue careers in teaching and research to 

address the shortage of educators. 

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Quality of the graduate academic program 

(20 points)

 The Secretary reviews each application to 

determine the quality of the current graduate 

academic program for which project funding is 

sought, including--

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Quality of the graduate academic program (continued)

1) The course offerings and academic requirements for 

the graduate program;

 A list of course offerings along with the academic 

requirements for the graduate programs involved should be 

provided in this section.

• Remember that course offerings with descriptions should be 

included as a part of the appendix. 

• Inter-disciplinary and multi-disciplinary proposals should also 

provide a list of course offerings and academic requirements for 

all departments noted.

 Regulation 648.9 provides definitions.

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Quality of the graduate academic program (continued)

2) The qualifications of the faculty, including 

education, research interest, publications, teaching 

ability, and accessibility to graduate students;

 For example the qualifications of the faculty involved with the 

project as it relates to: 

 Education of the faculty, 

 Research interest(s), 

 Publications, 

 Teaching ability, and 

 Accessibility to graduate students (i.e. student to faculty ratio, office 

accessibility)

 Two-Page CV’s for each of the faculty and personnel involved 

with the program should be included in the appendix.

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Quality of the graduate academic program (continued)

3) The focus and capacity for research; 

 Describe facilities, faculty, or state-of- the-art equipment to support 

research projects specified in the proposal. 

 Provide examples that demonstrate commitment to research (i.e., the 

allocation of federal or state research dollars to support a specific 

research project or any other external funding the institution may 

receive to demonstrate the level of commitment to research). 

4) Any other evidence the applicant deems appropriate 

to demonstrate the quality of its academic program.

 Highlight such accomplishments as national rankings, Nobel laureates, 

annual conferences, memberships in national academies, and funding 

increases. 

 Discuss letters of commitment used to demonstrate the quality of the 

graduate program. 

 Letters are uploaded as part of the appendix section.

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Quality of the supervised teaching experience 

(10 points)

 The Secretary reviews each application to determine 

the quality of the teaching experience the applicant 

plans to provide fellows under this program, 

including the extent to which the project--

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Quality of the supervised teaching (continued)

1) Provides each fellow with the required supervised 

training in instruction;

 Regulation Section 648.61 - an institution must provide at least 

one year of supervised training in instruction at the graduate or 

undergraduate level. 

 Discuss programs, courses, seminars, and conferences to be 

offered GAANN Fellows to prepare them for a possible career in 

teaching. 

2) Provides adequate instruction on effective teaching 

techniques;

 Highlight instructional strategies/techniques used to prepare 

GAANN Fellows for teaching responsibilities. 

 Discuss education courses, training seminars

 Discuss mentors/advisors assigned to develop effective teaching 

skills. 

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Quality of the supervised teaching (continued)

3) Provides extensive supervision of each fellow’s 

teaching performance; 

 Provide information to show how frequently and how closely 

a fellow will be monitored.

 Will this be bi-weekly, monthly? 

 May consider assigning a mentor or instructor in an effort to 

monitor teaching performance.

 Describe who will mentor and who will monitor the fellow. 

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Quality of the supervised teaching (continued)

4) Provides adequate and appropriate evaluation of 

the fellow’s teaching performance.

 How will the fellow’s teaching performance be evaluated? 

 Will it be bi-weekly or monthly evaluation meetings to offer 

constructive criticism to the GAANN Fellow; 

 Will there be videotaping a classroom session to evaluate 

performance; and 

 Will the fellows receive feedback from the students being instructed 

by the GAANN Fellow.

 How will the mentor and/or monitor provide feedback?

 Discuss what opportunities the fellow will be given to improve 

teaching performance.

 When will the fellow be given a chance to use the feedback to improve 

performance?

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Recruitment plan 

(5 points)

 The Secretary reviews each application to 

determine the quality of the applicant’s 

recruitment plan, including--

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Recruitment plan (continued)

1) How the applicant plans to identify, recruit, and 

retain students from traditionally 

underrepresented backgrounds in the academic 

program for which fellowships are sought;

 Provide a realistic plan for how you will identify, recruit, 

and retain underrepresented groups by highlighting 

specific policies or programs. 

2) How the applicant plans to identify eligible 

students for fellowships;

 Provide a plan to identify eligible students for GAANN. 

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Recruitment plan (continued)

3) The past success of the academic department in 

enrolling talented graduate students from 

traditionally underrepresented backgrounds; 

 Highlight past successes of the academic department for 

recruiting from traditionally underrepresented backgrounds 

using statistical data to support claims.

4) The past success of the academic department in 

enrolling talented graduate students for its 

academic program.

 Highlight past successes of the academic department for 

enrolling talented graduate students using statistical data to 

support claims. 

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Project administration 

(8 points)

 The Secretary reviews the quality of the proposed 

project administration, including--

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Project administration (continued)

1) How the applicant will select fellows, including 

how the applicant will ensure that project 

participants who are otherwise eligible to 

participate are selected without regard to race, 

color, national origin, religion, gender, age or 

disabling condition;

 A statement should be included in this section indicating 

that selection of GAANN Fellows will be made without 

regard to race, color, national origin, religion, gender, age, or 

disabling condition. 

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Project administration (continued)

2) How the applicant proposes to monitor whether a 

fellow is making satisfactory progress toward the 

degree for which the fellowship has been 

awarded;

 Provide an assessment of the student’s progress towards 

completion of degree requirements. 

• For example the assessment could include being assigned a 

mentor; a review of the fellow’s academic performance; and the 

steps taken to ensure timely completion of important 

examinations required for degree completion.

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Project administration (continued)

3) How the applicant proposes to identify and meet 

the academic needs of fellows;

 Discuss how you intend to meet the academic needs of all 

GAANN Fellows such as helping them design and carry out 

any internship, teaching, and/or research requirements.

4) How the applicant proposes to maintain 

enrollment of graduate students from 

traditionally underrepresented backgrounds; and 

 Discuss specific programs, policies, and procedures that 

support the retention of graduate students from 

traditionally underrepresented groups. 

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Project administration (continued)

5) The extent to which the policies and procedures 

the applicant proposes to institute for 

administering the project are likely to ensure 

efficient and effective project implementation, 

including assistance to and oversight of the project 

director.

 How will those involved in the administration of the GAANN 

program ensure implementation and oversight of the 

program and the project director? 

 How will information be disseminated?

 The responsibilities of the project director and other key 

personal should be highlighted to ensure effective 

administration of the fellowship program. 

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Institutional commitment 

(15 points)

 The Secretary reviews each application for 

evidence that--

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Institutional commitment (continued) 

1) The applicant will provide, from any funds available 

to it, sufficient funds to support the financial needs 

of the fellows if the funds made available under the 

program are insufficient;

 Discuss the level of financial commitment the institution will 

provide should the amount of federal funding fall short. 

 Remember that the GAANN is considered gift assistance 

 There should be assurance that the fellow will be covered without 

having to drop classes to work. 

 Some examples of additional funding are TA, additional matching, or other 

funding provided by the institution.

 Provide information as to how you intend to meet the 25 percent 

matching requirement.

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Institutional commitment (continued) 

2) The institution’s social and academic environment 

is supportive of the academic success of student 

from traditionally underrepresented backgrounds 

on the applicant’s campus;

 Highlight information about the social and academic 

environment that is supportive of students from traditionally 

underrepresented groups such as: 

 What is available in the department/institution

 Academic support services

 Student organizations 

 Professional and social associations on campus.

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Institutional commitment (continued)

3) Students receiving fellowships under this program 

will receive stipend support for the time necessary 

to complete their courses of study, but in no case 

longer than five years; 

 GAANN provides stipend and tuition payment to support 

fellows up to three years. 

 Should it be needed for a fellow, the institution should 

provide two additional years of support not to exceed a 

period of up to five years. 

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Institutional commitment (continued)

4) The applicant demonstrates a financial 

commitment, including the nature and amount of 

the institutional matching contribution, and other 

institutional commitments that are likely to ensure 

the continuation of project activities for a 

significant period of time following the period in 

which the project receives Federal financial 

assistance.

 If a fellow requires time beyond the duration of the GAANN 

grant, the institution should provide assurances in their 

proposal that additional funding will be provided.

 Include any other information that highlights the institution’s 

commitment to ensure that the fellow reaches success. 

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Quality of key personnel 

(5 points)

 The Secretary reviews each application to determine 

the quality of key personnel the applicant plans to 

use on the project, including--

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Quality of key personnel (continued)

1) The qualifications of the project director. 

 Designate a department chair, graduate program 

director or other faculty member with leadership 

responsibilities as the Project Director. 

 Provide narrative regarding the background and 

experience of the Project Director.

2) The qualification of other key personnel to be 

used in the project.

 Key personnel will assist with the management of the 

project.

 Provide narratives regarding the background of other 

key personnel that will be associated with the GAANN.

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Quality of key personnel (continued)

3) The time commitments of the key personnel, 

including the project director, to the project;

 GAANN Regulations do not provide specific time commitments; 

however, 

• State time commitment as a percentage:

– Most project director’s will devote 10%;

– Most key personnel will devote between 5% - 10% of their academic year 

to the project. 

• The percentage of time devoted to the project should be enough to 

ensure it is successful. 

• Do not use vague non-measureable terms.

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Quality of key personnel (continued)

4) How the applicant, as part of its 

nondiscriminatory employment practices, will 

ensure that its personnel are selected without 

regard to race, color, national origin, religion, 

gender, age, or disabling condition, except 

pursuant to a lawful affirmative action plan.

 How does your institution ensure nondiscriminatory 

employment practices?

 Ensure to addresses this selection criterion in this section. 

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Budget 

(5 points)

 The Secretary reviews each application to 

determine the extent to which--

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Budget (continued)

1) The applicant shows a clear understanding of the 

acceptable uses of program funds; 

 Program funds (federal GAANN and matching) cannot be 

used for general operational overhead costs under GAANN 

regulation 648.64.

 Stipend is based on the fellow’s financial need determined 

by the financial aid office.

 Stipend: Regulation 648.51(b).

 Institutional Payment: GAANN Regulation 648.62.

 Institutional Match: GAANN Regulation 648.63.

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Budget (continued)

2) The costs of the project are reasonable in relation 

to the objectives of the project. 

 Demonstrate that project costs are reasonable in relation to 

the desired outcome of the project. 

 For example: GAANN fellows will only receive a stipend up to 

their stated level of need, as determined under the Title IV, 

Part F information received from your institutions’ financial 

aid office.

 Assume the maximum possible amount per fellowship 

requested in the budget; however, understand that the stipend 

is based on the fellows’ financial need.

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Evaluation plan 

(15 points)

 The Secretary reviews each application to 

determine the quality of the evaluation plan for 

the project, including the extent to which the 

applicant's methods of evaluation--

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Evaluation plan (continued)

1) Relate to the specific goals and measurable 

objectives of the project;

 Goals and objectives should be clearly stated and relate 

directly to the evaluation measures established. 

 Evaluation measures should be able to assess if the 

applicant is on track towards achieving the goals and 

objectives outlined in the proposal. 

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Evaluation plan (continued)

2) Assess the effect of the project on the student 

receiving fellowships under this program, including 

the effect on persons of different racial and ethnic 

backgrounds, genders, and ages, an on persons with 

disabilities who are served by the project;

 Establish a series of evaluation measures to determine the 

effects of the project on the students receiving the GAANN 

Fellowship. 

• For example, the applicant could measure the effects of the project 

on students receiving the GAANN fellowship by collecting data on: 

the academic records of fellows and non-fellows; student and 

faculty surveys of GAANN Fellows and all graduate students; the 

performance of all fellows on preliminary examinations; and timeto-degree completion rates for fellows and non-fellows. 

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Evaluation plan (continued)

3) List both process and product evaluation 

questions for each project activity and outcome, 

including those of the management plan;

 For example:

• Did the GAANN program result in an increase of the number of 

students from underrepresented backgrounds?

• Did we effectively advertise our GAANN program so as to 

convey the prestige and value associated with it?

• Are GAANN fellows making satisfactory academic progress? 

• Is the supervised teaching experience enhancing the GAANN 

fellows teaching skills?

• Did the number of Ph.D. graduates who pursed academic 

careers increase?

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Evaluation plan (continued)

4) Describe both the process and product evaluation 

measures for each project activity and outcome;

 Applicants should establish a series of qualitative and 

quantitative evaluation measures for each project activity so 

that they can recommend and implement changes to the 

program based upon the outcome of the analysis of the data.

5) Describe the data collection procedures, 

instruments, and schedules for effective data 

collection;

 Data collection procedures should address what, when, and by 

whom. 

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Evaluation plan (continued)

6) Describe how the applicant will analyze and report 

the data so that it can make adjustments and 

improvements on a regular basis; and

 Data should be analyzed so that successes and shortcomings 

can be highlighted and adjustments can be made 

accordingly. 

7) Include a time-line chart that relates key 

evaluation processes and benchmarks to other 

project component processes and benchmarks.

 Should include a time-line chart that identifies when key 

evaluation processes and benchmarks will occur throughout 

the course of the GAANN project.

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Evaluation Timeline Chart Example

GAANN Timeline Chart 2021-2022

Item: J F M A M J J A S O N D

Assemble GAANN Committee X

Committee meetings X X X X X X X

Prepare and mail recruiting materials X X X

Receive applications and set up interviews X X X

Interview candidates X X

Review candidates and select fellows X X X

Notify applicants X X

Orientation for fellows X

Advising X X X

Recruitment and organize a mentor pool X X

Develop industry contacts X X X X X X X X X X X X

Prepare evaluation materials X

Evaluate program X X

Program adjustments and improvements X X

Prepare evaluation report X X

Committee meets and plans for next year X

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Adequacy of resources 

(5 points)

 The Secretary reviews each application to 

determine the adequacy of the resources that 

the applicant makes available to graduate 

students receiving fellowships under this 

program, including facilities, equipment, and 

supplies--

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Adequacy of resources (continued)

 Demonstrate willingness to invest non-federal funds 

in the program.

 For example: Facilities, Equipment and Supplies specific to the 

fellow’s field of study:

 Facilities:

– Laboratory and office space available to fellows

– Computer labs and libraries

– Support staff

 Equipment: 

– Specific equipment and/or machines used for research in the project area

– Laptops/Computers available to fellows

 Supplies:

– Paper

– Books

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Types of Applications

 Single Discipline (40 pages recommended)

 A proposal that requests funding in one of the accepted areas of 

need.

 Inter-disciplinary (40 pages recommended)

 A proposal that request funding for a single proposed program of 

study that involves academic fields in two or more disciplines.

 Multi-disciplinary (40 pages recommended per department)

 A proposal that is submitted that addresses two or more proposed 

programs of study that are independent and unrelated to one 

another. 

 For example: Civil Engineering and Cybersecurity decide to submit a 

proposal to meet the 25% match requirement. 

• May submit a multidisciplinary proposal if the proposed programs are 

independent and unrelated to one another. 

• Usually smaller institutions will submit this type of application in order to 

split the match.

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Standard & Program Forms

 Standard Forms:

 Application for Federal Assistance (SF 424),

 Department of Education Supplemental Information for the SF 

424,

 Grants.gov Lobbying Form (ED 80-0013),

 Assurances for Non-Construction Programs Form (SF424B), and

 Disclosure of Lobbying Activities, SF-LLL.

 ED GEPA 427

 Standard forms are found on Grants.gov

 Program Forms:

 GAANN Statutory Assurances Form

 GAANN Budget Spreadsheet(s) Form

 Found only in the application instructions

 UPDATED -- Upload requirements are in the Notice

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Abstract

 Abstract

 One-page summary covering the designated area(s) of national need 

and the requested number of Federal GAANN fellows. 

 The number of federally funded GAANN fellows requested in the 

abstract and the number of fellows on the GAANN budget form for the 

First Year should match. 

 May be single or double spaced; however other formatting requirements 

are noted in the Notice Inviting Applications as well as in the 

Instructions for Completing the Project Narrative.

Institution name

Type of application (Single, Inter-disciplinary, Multi-disciplinary)

Area of national need

Degree level of program of study (Master’s, PSM, or Doctoral)

Length of time degree program has been in existence

Number of federally funded GAANN fellows requested

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Narrative

 Make narrative easy to read and locate information:

 Address selection criteria in order and address each even if it is 

repetitive.

 Readers are not required to assume or look elsewhere to 

see if the criterion was addressed. 

 If you receive assistance do not assume that the 

individual will proofread or address a requirement in the 

selection criteria.

 Review application and attachments prior to 

submitting.

 Is the information consistent throughout the application?

 Review the financial amount requested and number of federal 

fellows requested on forms and in the narrative. Is this 

consistent?

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Appendices

 Appendices:

 Curriculum Vitae (recommended maximum two (2) pages per 

faculty member – uploaded together as one document);

 Course listing;

 Letters of commitment;

 Bibliography; and

 One additional optional appendix, relevant to proposal 

(recommended maximum of five (5) pages).

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GAANN Statutory Assurances Form

 This form covers:

 Commitment to fellows

 Stipend

 Assurance that fellows maintain satisfactory progress

 The 25% institutional match

 Assurance not to supplant funds 

 Supervised teaching experience

 Uploaded, after it is signed, as part of the “Other 

Attachments Form” in grants.gov

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GAANN Budget Spreadsheet(s) Form

 Single and Inter-disciplinary Programs:

 Note Classification of Instructional Programs (CIP) code of the area 

of need from the absolute priority.

 Appendix to GAANN Regulation 648 lists CIPs.

 For FY 2021 the estimated number of fellowships awarded from 

Federal GAANN funds ranges from two to six. 

 Complete Sections A & B on the budget spreadsheet form.

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Single Discipline Program

Form Approved 

MB No: 1840-0604

Exp. 03/31/2017 

GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED (GAANN) FELLOWSHIP PROGRAM

PART II.- BUDGET INFORMATION

SECTION A: FELLOWSHIP DATA FOR EACH SINGLE DISCIPLINE

1. Discipline:

CIP Code: 14.08 Civil Engineering

2. Number of fellowships from Federal funds 

(first year only)

3

3. Additional fellowships from institutional matching 

contributions 

SECTION B: FEDERAL FUNDS REQUESTED AND REQUIRED INSTITUTIONAL MATCHING CONTRIBUTIONS

1

st year 2nd Year 3rd Year Total

Allowable Cost Categories Federal Non-Federal Federal Non-Federal Federal Non-Federal Federal Non-Federal

4. Stipends $102,000 $102,000 $102,000 $306,000

5. Institutional Payment $50,190 $50,190 $50,190 $150,570

6. Tuition $16,352 $16,352 $16,352 $49,056

$34,698 7. Fees $11,566 $11,566 $11,566

8. Other Educational Costs $10,130 $10,130 $10,130 $30,390

9. Total $152,190 $38,048 $152,190 $38,048 $152,190 $38,048 $456,570 $114,144

10. Total Program Funds 

(Federal + Non-Federal) $190,238 $190,238 $190,238 $570,714

Note: Please refer to 34 CFR Part 648 Subpart F--What are the Administrative Responsibilities of the Institution for budget information.

(Federal funds remaining at the end of the current budget period will be carried over into the next budget period. The total amount of the next budget 

period may be reduced by the amount carried over).

NOTE: DO NOT MODIFY OR AMEND THIS PAGE. COPY, SAVE AND ATTACH TO THE “Other Attachments Form”.

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Inter-Disciplinary Program

Form Approved 

OMB No: 1840-0604 

Exp. 03/31/2017 

GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED (GAANN) FELLOWSHIP PROGRAM

PART II.- BUDGET INFORMATION

SECTION A: FELLOWSHIP DATA FOR EACH SINGLE DISCIPLINE

1. Discipline:

CIP Code:

Cybersecurity:

11.01 Computer and Information Sciences, 

General 

11.05 Computer Systems Analysis

2. Number of fellowships from Federal funds

3

3. Additional fellowships from institutional matching 

contributions

SECTION B: FEDERAL FUNDS REQUESTED AND REQUIRED INSTITUTIONAL MATCHING CONTRIBUTIONS

1

st Year 2nd Year 3rd Year Total

Allowable Cost Categories Federal Non-Federal Federal Non-Federal Federal Non-Federal Federal Non-Federal

4. Stipends $102,000 $ $102,000 $ $102,000 $ $306,000 $

5. Institutional Payment $50,190 $50,190 $50,190 $150,570

6. Tuition $16,352 $16,352 $16,352 $49,056

7. Fees $11,566 $11,566 $11,566 $34,698

8. Other Educational Costs $10,130 $10,130 $10,130 $30,390

9. Total $152,190 $38,048 $152,190 $38,048 $152,190 $38,048 $456,570 $114,144

10. Total Program Funds (Federal 

+ Non-Federal) $190,238 $190,238 $190,238 $570,714

Note: Please refer to 34 CFR Part 648 Subpart F--What are the Administrative Responsibilities of the Institution for budget information.

(Federal funds remaining at the end of the current budget period will be carried over into the next budget period. The total amount of the next budget 

period may be reduced by the amount carried over).

NOTE: DO NOT MODIFY OR AMEND THIS PAGE. COPY, SAVE AND ATTACH TO THE “Other Attachments Form”. Please mute phone ◼74
GAANN Budget Spreadsheet(s) Form (continued)

 Multi-disciplinary Programs:

 Funds are split between the departments at an institution.

 Complete Sections A, B, C, and D of the budget spreadsheets 

forms. 

 Usually smaller institutions that have difficulty with meeting

the 25% required match will apply under this type of

application.

 Usually these types of applications will split the matching

between the applying departments.

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Multi-disciplinary program

Form Approved 

OMB No: 1840-0604 

Exp. 03/31/207 

GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED (GAANN) FELLOWSHIP PROGRAM

PART II.- BUDGET INFORMATION

SECTION A: FELLOWSHIP DATA FOR EACH SINGLE DISCIPLINE

1. Discipline:

CIP Code:

14.08 Civil Engineering

2. Number of fellowships from Federal funds

3

3. Additional fellowships from institutional 

matching contributions

1

SECTION B: FEDERAL FUNDS REQUESTED AND REQUIRED INSTITUTIONAL MATCHING CONTRIBUTIONS

1st Year 2nd Year 3rd Year Total

Allowable Cost Categories Federal Non-Federal Federal Non-Federal Federal Non-Federal Federal Non-Federal

4. Stipends $102,000 $34,000 $102,000 $34,000 $102,000 $34,000 $306,000 $102,000

5. Institutional Payment $50,190 $50,190 $50,190 $150,570

6. Tuition $16,730 $16,730 $16,730 $50,190

7. Fees $ $ $ $

8. Other Educational Costs $ $ $ $

9. Total $152,190 $50,730 $152,190 $50,730 $152,190 $50,730 $456,570 $152,190

10. Total Program Funds 

(Federal + Non-Federal) $202,920 $202,920 $202,920 $608,760

Note: Please refer to 34 CFR Part 648 Subpart F--What are the Administrative Responsibilities of the Institution for budget information.

(Federal funds remaining at the end of the current budget period will be carried over into the next budget period. The total amount of the next budget 

period may be reduced by the amount carried over).

NOTE: DO NOT MODIFY OR AMEND THIS PAGE. COPY, SAVE AND ATTACH TO THE “Other Attachments Form”.

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Multi-disciplinary program (continued)

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Form Approved 

OMB No: 1840-0604 

Exp. 03/31/2017 

GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED (GAANN) FELLOWSHIP PROGRAM

PART II.- BUDGET INFORMATION

SECTION A: FELLOWSHIP DATA FOR EACH SINGLE DISCIPLINE

1. Discipline:

CIP Code:

42.01 Psychology

2. Number of fellowships from Federal funds

2

3. Additional fellowships from institutional 

matching contributions

SECTION B: FEDERAL FUNDS REQUESTED AND REQUIRED INSTITUTIONAL MATCHING CONTRIBUTIONS

1st Year 2nd Year 3rd Year Total

Allowable Cost Categories Federal Non-Federal Federal Non-Federal Federal Non-Federal Federal Non-Federal

4. Stipends $68,000 $ $68,000 $ $68,000 $ $204,000 $

5. Institutional Payment $33,460 $33,460 $33,460 $100,380

6. Tuition $25,365 $25,365 $25,365 $76,095

7. Fees $ $ $ $

8. Other Educational 

Costs $ $ $ $

9. Total $101,460 $25,365 $101,460 $25,365 $101,460 $25,365 $304,380 $76,095

10. Total Program Funds 

(Federal + Non-Federal) $126,825 $126,825 $126,825 $380,475

Note: Please refer to 34 CFR Part 648 Subpart F--What are the Administrative Responsibilities of the Institution for budget information.

(Federal funds remaining at the end of the current budget period will be carried over into the next budget period. The total amount of the next budget 

period may be reduced by the amount carried over).

NOTE: DO NOT MODIFY OR AMEND THIS PAGE. COPY, SAVE AND ATTACH TO THE “Other Attachments Form”. Please mute phone
Multi-disciplinary program (continued)

Form Approved 

OMB No: 1840-0604 

Exp. 03/31/2017 

GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED (GAANN) FELLOWSHIP PROGRAM

FELLOWSHIP DATA SUMMARY FOR TWO OR MORE DISCIPLINES

SECTION C: FELLOWSHIP DATA FOR TWO OR MORE DISCIPLINES

1. Disciplines:

CIP Codes:

14.08 Civil Engineering

22.01 Law and Legal Studies 

(constitutional law) 

2. Total number of fellowships from Federal funds

5

3. Total additional fellowships from institutional matching 

contributions

1 

SECTION D: SUMMARY OF FEDERAL FUNDS REQUESTED AND REQUIRED INSTITUTIONAL MATCHING CONTRIBUTIONS

1st Year 2nd Year 3rd Year Total

Allowable Cost Categories Federal Non-Federal Federal Non-Federal Federal Non-Federal Federal Non-Federal

4. Stipends $170,000 $34,000 $170,000 $34,000 $170,000 $34,000 $510,000 $102,000

5. Institutional Payment $83,650 $83,650 $83,650 $250,950

6. Tuition $42,095 $42,095 $42,095

$126,285

$

7. Fees $ $ $

8. Other Educational Costs $ $ $ $

9. Total $253,650 $76,079 $253,650 $76,079 $253,650 $76,079 $760,950 $228,285

10. Total Program Funds (Federal + 

Non-Federal) $329,729 $329,729 $329,729 $989,187

NOTE: DO NOT MODIFY OR AMEND THIS PAGE. COPY, SAVE AND ATTACH TO THE “Other Attachments Form”

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Formatting

 Recommended font:

 Times New Roman, courier, Courier New or Aria

 12-point font

 Page limit recommendations:

 Single and Inter-disciplinary 40 pages,

 Multi-disciplinary 40 pages for each applying department

 Double-space all text in the narrative; single space titles, 

headings, footnotes and items listed in the Notice.

 Table of contents, while not required, is recommended to 

be two pages and does not counted toward page limit.

 Updated upload grants.gov requirements.

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Applicant Information

 Submission through grants.gov.

 Successful applicants:

 May receive a call from their congressional representative;

 Will receive a Grant Award Notification (GAN) 

electronically through the G5 system.

 Directory of successful projects will be available fall 

2021 on the GAANN Website under the “Awards” page.

 Unsuccessful applicants will be notified.

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Reporting Requirements

 GAANN program requires:

 Annual Performance Report (APR), Final Performance Report, and

 Supplemental Report.

 Standard form (SF) 425 Federal Financial Report each year for each 

APR and the FPR. 

 APR and FPR collect data about each GAANN fellow’s:

 Academic progress, Financial need, and Supervised teaching 

experience.

 Supplemental report updates education and 

employment data for each funded fellow.

 Submitted two years after FPR.

 2 CFR 200.328 and 329, EDGAR 34 CFR 75.118, 

75.590,75.720, and 75.730-732 as well as program 

regulation 648.66.

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Helpful Hints

 How is financial need determined at your institution.

 Address all selection criteria and sub-selection criteria in 

order.

 Use recent statistical data and quantifiable terms as 

needed.

 Keep goals and objectives realistic and measurable.

 Use the formatting recommendations. 

 Review grammar, spelling and consistency. 

 Instructions are in the application instructions document 

on grants.gov.

 Submit application early to avoid problems.

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GAANN Information

 http://www2.ed.gov/programs/gaann/index.html

 OPE_GAANN_Program@ED.GOV

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