# OAR Box 1158 Prepped by RyanDugan



### Document

Number: 

# 25 ) l-C- 1

Docket Number: 

# A-88-0 2

Printed 4/28/2008 2:34:12 PM Sheet 25of 349 P. 1P. 2


## A-88-0 2

UNITE D STATE S ENVIRONMENTA L PROTECTIO N AGENC Y

Offic e o f Ai rQualit yPlannin g an d Standard s Researc h Triangl e Park , Nort h Carolin a 2771 1 OC T2 3 198 4

••V - > . I I . c c 

### Mr

. Rober t Heste r Vice Presiden t Greensboro Industria l Plater s Pos t Offic e Box532 7 

### Greensboro , Nort

hCarolin a27403 Dea r Mr

. Hester :
A s yo u ma yknow , th e Unite d State s Environmenta l Protectio n Agenc y(EPA ) i s considerin g addin g chromiu mt o th e lis t o f hazardou s ai r pollutant s unde r Sectio n 11 2 o f th e Clea n Ai r Act , a s amended , Augus t 1977
. Apreliminar y assessmen t ha s identifie d 1 1 categories o f stationar ysource s a s potentia l emitter s o f significan t quantities o f chromiu mt o th e atmosphere
. Include d amon g thes e sourc e categories i s chrom e electroplating

. Becaus e th e preliminar yassessmen t wa s base d o n limite d dat a an d availabl e information , especiall ywit h respec t t o th e quantitie s an d form s o f chromiu mactuall y emitted , UP Aha s undertake n a progra mt o develo p additiona l backgroun d informatio n o n al l 1 1 sourc e categories

. Thi s informatio n wil l b e use d t o determin e th e nee d fo r emissio n standard s fo r ne w an d existin g facilitie s i n eac h sourc e category
. —-.-. — Amajo r elemen t o f th e progra mconsist s o f locatin g and visitin g a numbe r o f representativ e plant s withi n eac h sourc e category
. Fro mthes e visits , on e o r mor e plant s wil l b e selecte d a s candidate s fo r testing

. Th e test s wil l b e performe d t o quantif yth e amoun t an d for m(trivalen t o r hexavalent ) o f chromiu mdischarge d fro mchromiu m emittin g facilities an d ai r pollutio n contro l devices

. Thi s lette r i s t o confir mou r visi t t o you r plan t locate d i n Greensboro , ;;ort h Carolina , o n Octobe r 29 , 1984
. Th e visi t wa s schedule d b yMs
. Bar b Duletsk yo f Midwes t Researc h Institut e (MRI ) i n a telephon e conversatio n wit h yo u o n Octobe r 19 , 1984
. W e expec t t o arriv e a t you r offic e abou t 9:0 0 a.m . I n additio n t o myself , th e visitor s wil l includ e Messrs
. Jame s Crowde r an d A l Vervaer t o f EPA , an d Ms
. Bar b Duletsk yan d Mr
. Charle s Heste r o f MRI
. Ourin g th e visit , w e wis h t o tou r th e chrom e electroplatin g facilities

. Emphasi s wil l b e place d o n identifyin g potentia l emissio n point s o f chromiu m an d gatherin g informatio n o n th e desig n an d perfonnanc e o f contro l device s o r othe r measure s applie d t o th e contro l o f chromiu memissions

.

/P. 3

Th e authorit yfo rEPA' s informatio n gatherin g an d sourc e testin g i s include d i n Sectio n 11 4 o f th e Clea n Ai rAc t (4 2 U.S.C

. 7414)

. 'Enclosur e 1 contain s a summar

yo f thi s authority

. I f yo u believ e tha t disclosur e o f th e informatio n w

e request-woul d revea l a trad e secret , you shoul d clearl y identif ysuc h informatio n a s discusse d i n th e enclosure

. An yinformatio n subsequentl ydetermine d t o constitut e a trad e secre t wil l b e protecte d unde r1 8 U.S.C

. 1905

. I f n o clai m o f confidentialit yaccompanie s th e informatio n whe n i t i s receive d byEPA , i t ma yb e mad

e availabl e t o th e publi cb

yEP Awithou t furthe rnotic e (4 0 CF R Par t 2.203 , Septembe r1 , 1976)

. Al l emissio n data , however , wil l b e availabl e t o th e public

. - _. . .. . EP Aha s contracte d wit h MR I (Contrac t No

. 68-02-3817 ) t o obtai n informatio n pertinen t t o stationar ysourc e categorie s whic h emi t chromium

. Thus , a s note d i n Enclosur e 2 , MR I ha s bee n designate d byEP Aa s a n authorize d representativ e o f th e Agency

. Therefore , MR I ha s th e right s discusse d above an d i n Enclosur e 1

. A s a designate d representativ e o f th e Agency , MR I i s subjec t t o th e provision s o f 4 2 U.S.C

. 7414(c ) respectin g confidentialit y o f method s o rprocesse s entitle d t o protectio n a s trad e secrets

. Enclosur e 3 summarize s Agenc yan d Emissio n Standard s an d Engineerin g Divisio n policie s an d procedure s fo rhandlin g privilege d informatio n an d describe s EP

Acontracto rcommitment s an d procedure s fo rus e o f confidentia l materials

. I t i s EPA' s polic ytha t complianc e b ya n authorize d representativ e wit h th e requirement s detaile d i n Enclosur e 3 provide s sufficien t protectio n fo rth e right s o f submitter s o f privilege d information

. Th e followin g policie s concernin g liabilit yshoul d als o b e o f interes t t o you : 1

. I f a Federa l employe e i s injure d i n th e cours e o f hi s employment , h e has compensation'coverag e fro m th e Government,_inde rth e Federa l Employee s Compensatio n Ac t ( 5 U.S.C

. 810 8 e t seq.) ; an d 2

. If , du e t o th e employee' s negligence , propert ydamage o rpersona l injur yt o thir d partie s occurs , th e Federa l Tor t Clai m Ac t (2 8 U.S.C

. 1346 ) provide s a means o f fixin g an yliabilit yupo n th e Federa l Government

. Th e Offic e o f Genera l Counsel , EPA, has informe d th e Agenc ytha t a fir m ma

yno t conditio n EPA' s "righ t o f entry " upo n consen t t o a waive r o f liabilit yan d has instructe d employee s no t t o sig n suc h waivers

. I f yo u have an yquestion s regardin g thi s refusal , pleas e contac t Mr

. Donnel l L

. !iantkes , Offic e o f Genera l Counsel , a t (202 ) 382-5460

. I f yo u hav

e an yquestion s regardin g thi s visi t pleas e contac t Ms

. Bar b Duletsk ya t (919 ) 781-575 0 o rMr

. A l Vervaer t a t (919 ) 541-5601

. Sincerely , 

### -JjtZi^UsJ

I, <?^-./-*^_ Stanle y / T

. Cuffe , CTn'ef Industria l Studie s Branc h Emissio n Standard s an d Engineerin g Divisio n 3 Enclosure sP. 4

Enclosur e 1

EPA' s Informatio n Gathering Authorit y Unde r Sectio n 11 4 o f the Clea n Ai r Ac t -
Congres s ha s give n th e U.S
. Environmenta l Protectio n Agenc ybroad authority t o secur e infonnation neede d i n th e developmen t o f new sourc e performanc e standard s fo r ne

w stationar

ysource s unde r Sectio n 11 1 o f th e Clea n Ai r Ac t (4 2 U.S.C
. 7411)
. Among othe r things , Sectio n 11 4 o f th e Ac t (4 2 U.S.C
. 7414 ) authorize s EP At o mak e inspections , conduc t tests , examin e records , an d requir e owner s o r operator s o f emissio n source s t o submi t infonnatio n reasonabl y require d fo r the purpos e o f developing such standards
. I n addition , the EP A Offic e o f Genera l Counse l ha s interprete d Sectio n 11 4 t o includ e authorit yt o photograp h o r requir e submissio n o f photograph s o f pertinen t equipment , emissions , o r both
. Unde r Section 114 , EP Ai s empowere d t o obtai n informatio n describe d b y tha t sectio n even i f yo u conside r i t t o be confidential

. Yo u may , however , reques t tha t EP

Atrea t such informatio n a s confidential

. Informatio n obtaine d unde r Sectio n 11 4 an d covere d b

ysuc h a reques t wil l ordinaril yb e release d t o th e publi c onl yi f EP Adetermine s tha t the informatio n i s no t entitle d t o confidentia l treatment. * Procedure s t o be used for making confidentialit y determinations , substantive criteri a t o be used i n such determinations , an d specia l rule s governin g informatio n obtaine d unde r Sectio n 11 4 ar e se t forth in 4 0 CF

R Par t 2 publishe d in th e Federa l Registe r o n Septembe r 1 , 197 6 (4 0 F R 36902)
. Pursuan t t o §2.204(a ) o f EPA' s Freedo mo f Informatio n Ac t (FOIA ) regulation , in th e even t a reques t i s received , o r i t i s determine d tha t a reques t i s likel yt o b e received , o r EP Adesire s t o determin e whethe r busines s information in it s possessio n i s entitle d t o confidentia l treatmen t eve n though no reques t

*Sectio n 11 4 require s publi c availabilit yo f al l emission dat a an d authorize s disclosur e o f confidentia l informatio n i n certai n circumstances

. Se e 4 0 F R 3690 2 - 3691 2 (Septembe r 1 , 1976)
.P. 5 v - - "

fo r releas e o f th e informatio nha s bee nreceive d (e.g . whe nEPA determine s ther e i s a nee d t o disclos e suc hinformatio ni nth e cours e o f developin g emissio n standard s unde r Sectio n11 1 o r 11 2 o f th e Clea nAi r Act) , please.b e advise d tha t EPA wil l seek , a t tha t time , th e followin g informatio nt o suppor t you r clai m a s require d b

y §2.204(e)(4 ) o f EPA' s FOI A regulations : 1 . Measure s take nb y you r company

t o guar d agains t undesire d disclosur e o f th e informatio nt o others ; 2 . Th e exten t t o whic hth e informatio nha s bee ndisclose d t o others , an d th e precaution s take ni nconnectio ntherewith ; 3 . Pertinen t confidentialit y determinations , i f any , b y EPA o r othe r Federa l agencies , and a copy o f an y suc hdetermination , o r referenc e t o it , i f available ; and 4 . Whethe r you r company assert s tha t disclosur e o f th e informatio nwoul d b e likel y

t o resul t i nsubstantia l harmfu l effect s o nth e business ' competitiv e position , and i f so , wha t thos e harmfu l effect s woul d be , wh y the y shoul d b

e viewe d a s substantial , and a nexplanatio no f th e casua l relationshi p betwee n disclosur e and suc hharmfu l effects .- - -- . ----- . . : ; 5 _P. 6

Enclosur e 2

^ t 0 ST "
. UNITE D STATE S ENVIRONMENTA L PROTECTIO N AGENC Y 

### [ ^mKr-f I Offic

e of Ai r Qualit y Plannin g an dStandard s K ^YrtrJ Researc hTriangl e Park , Nort hCarolin a 2771 1

DESIGNATIO N

O F AUTHORIZE D REPRESENTATIV E FORSTANDARD S OF PERFORMANC E FO RNE W STATIONAR YSOURCE S (SECTION 111 ) AN D NATIONA L EMISSIO N

STANDARD S FORHAZARDOU S AI RPOLLUTANT S (SECTIO N 112 )
Midwes t Researc hInstitut e (MRI ) i s hereby designate danAuthorize d Representativ e o f th e Administrato r o f th e Unite dState s Environmenta l Protectio nAgenc y

fo r th e purpos e o f assistin g i nth e developmen t o f nationa l emissio nstandard s fo r hazardou s ai r pollutant s unde r 4 2 U.S.C . 741 2 an dstandard s o f performanc e unde r 4 2 U.S.C . 741 1 unde r Contrac t Numbe r 68-02-3817 . Thi s designatio ni s mad e pursuan t t o th e Clea nAi r Act , 4 2 U.S.C . 7414 . Th e Unite dState s Cod e provide s that , upo npresentatio no f thi s credential , th e Authorize dRepresentativ e name dherein : (1 ) shal l hav e a righ t o f entr y to , upon , o r throug han y premise s i nwhic hanemissio nsourc e i s locate do r i nwhic hrecord s require dt o b e maintaine dunde r 4 2 U.S.C . 7414(a)(1 ) ar e located , and(2 ) may

a t reasonabl e time s hav e acces s t o an dcopy any records , inspec t an

y monitorin g equipmen t o r metho drequire dunde r 4 2 U.S.C . 7414(a)(1) , an dsampl e an

y emission s tha t th e owne r o r operato r o f suc hsourc e i s require d t o sample . Authorize dRepresentative s o f th e Administrato r ar e subjec t t o th e provision s o f 4 2 U.S.C . 7414(c ) respectin g confidentialit y o f method s o r processe s entitle dt o protectio na s trad e secrets , a s implemente db y 4 0 CF R2.301(h ) (4 1 F

R36912 , Septembe r 1 , 1976) .

Date : Octobe r 20 , 198 7 Designatio nExpires : Septembe r 30 , 198 9

- * Geral dA . EnrHo n H Directo r )ffic e o f Ai r Qualit y

Plannin g an dStandard s

^Enclosur e 3

U.S . Environmenta l Protectio nAgenc y Offic e o f Ai r Qualit y Plannin g andStandard s (OAQPS ) Emissio nStandard s Divisio n(ESD )

Summar y o f ESD/OAQP S Procedure s fo r Safeguardin g Confidentia l Busines s Informatio n(CBI )
1 . Purpos e Thi s memorandum

describe s Agenc y

polic y an dprocedure s pertainin g t o th e handlin g andsafeguardin g o f informatio ntha t ma y b e entitle dt o confidentia l treatmen t fo r reason s of-busines s confidentialit y b y the ESD , OAQPS , Offic e o f Ai r andRadiation , U.S . Environmenta l Protectio nAgency . 2 . Othe r Appliabl e Documents : a . Clea nAi r Ac t a s amended . b . 4 0 CFR , Chapte r 1 , Par t 2 , Subpar t B - Confidentialit y o f Busines s Information . c . EPA Securit y

Manual , Par t II , Chapter s 8 an d9 . d . Clea nAi r Ac t Confidentia l Busines s Informatio nSecurit y Manua l fo r Federa l Employees . e . Clea nAi r Ac t Confidentia l Busines s Informatio nSecurit y Manua l fo r Contractors . 3 . Exception : Thi s documen t wa s prepare da s a summary o f dat a gatherin g an dhandlin g procedure s use db

y the ESD , OAQPS , EPA . Nothin g i nthi s documen t shal l b e construe da s supersedin g o r bein g inconflic t wit han y applicabl e regulations , statutes , o r policie s t o whic hEP A i s subject . 4 . Definition : Confidentia l Busines s Informatio n- Informatio nclaime db y the provide r t o b e confidential . Thi s informatio nma y b e identifie dwit hsuc htitle s a s trad e secret , secret , administrativ e secret , company secret , secre t proprietary , privileged , administrativ e confidential , company confidential , confidentia l proprietary , o r proprietary . NOTE : Thes e marking s shoul dno t be confdse dwit h th e classificatio nmarking s o f Nationa l Securit y informatio nidentifie di n Executiv e Orde r 11652 . January198 9 P. 7
1

aT)-P. 8

5 . Backgroun d Sectio n114(c ) o f th e Clea nAi r Ac t a s amende dread s a s follows : "An y records , reports , o r informatio nobtaine dunde r subsectio n(a ) shal l b e availabl e t o th e public , excep t tha t upo na showin g satisfactor y t o th e Administrato r b y an y perso ntha t records , reports , o r information , o r particula r par t thereof , (othe r tha nemissio ndata ) t o whic hth e Administrato r ha s acces s unde r thi s sectio ni f mad e public , woul d divulg e method s o r processe s entitle dto protectio na s trad e secret s o f suc hperson , th e Administrato r shal l conside r suc hrectfrd , report , o r informatio no r particula r portio nthereo f confidentia l i naccordanc e with,th e purpose s o f Sectio n190 5 o f Titl e 1 8 o f th e Unite dState s Cade,'excep t tha t suc hrecord , report , o r informatio n ma y b e disclose dt o othe r officers , employees , o r authorize d representative s o f th e Unite dState s concerne dwit hcarryin g ou t thi s Ac t o r whe nrelevan t i nan y proceedin g unde r thi s Act. "

Th e treatmen t o f CB I b y th e U.S . EPA , includin g dat a obtaine dunde r Sectio n11 4 o f th e Clea nAi r Act , i s governe db y Titl e 40 , Par t 2 , o f th e Cod e o f Federa l Regulations . Thes e regulation s requir e EPA office s t o includ e a notic e wit heac hreques t fo r informatio nt o infor m th e busines s of : (1 ) it s righ t t o asser t a clai m

o f confidentialit y

coverin g par t o r al l o f th e information , (2 ) th e metho dfo r assertin g a claim , an d (3 ) the effec t o f failur e t o asser t a clai m a t time o f submission . Inaddition , the regulations : (1 ) se t fort hproce dure s fo r th e safeguardin g o f confidentia l information ; (2 ) contai nprovision s fo r providin g confidentia l informatio nt o authorize drepresentatives ; (3 ) contai n provision s fo r th e releas e o f informatio nto the Congress , Comptrolle r General , othe r Federa l agencies , Stat e and loca l governments , an d Courts ; (4 ) permi t th e disclosur e o f informatio nwithi nEP A t o employee s wit ha nofficia l nee dfo r th e information ; and (5 ) prohibi t wrongfu l us e o f suc hinformatio nand cit e penaltie s fo r wrongfu l disclosure . Further , th e regulation s contai nth e Agency' s basi c rul e concernin g the treatmen t o f request s fo r informatio nunde r th e Freedom o f Informatio nAc t ( 5 U.S.C . 552) . 6

. Procedures : a
. Request s fo rInformatio n Eac h reques t originatin g i n th e ES D fo rinformatio n mad e unde rth e provision s o f Sectio n 114(a ) i s signe d b yth e Divisio n Director

. Th e reques t include s ESD' s standar d enclosur e "EPA' s Informatio n Gatherin g Authorit yUnde rSectio n 11 4 o f th e Clea n Ai rAct, " whic h wa s designe d t o mee t th e requiremen t o f 4 0 CF R Par t 2 discusse d above

.P. 9

b . Receip t o f Confidentia l Busines s Informatio n Upo nreceip t o f informatio nfo r whic hconfidentia l treatmen t ha s bee n requested , th e Offic e o f th e Directo r (OD ) direct s the loggin g o f th e materia l
an dth e establishmen t o f a permanen t file . I f confidentia l treatmen t i s requested , bu t i s no t specificall y marked , th e material r wil l b e stampe d"Subjec t to Confidentialit y

Claim. " I f par t o f th e materia l i s claime dt o b e confidential , tha t portio ni s marke d"Subjec t t o Confidentialit y Claim. " I

ncomplianc e wit h Section s 2.20 4 an d2.20 8 o f 4 0 CF RPar t 2 , th e Branc hChie f responsibl e for th e requeste dinformatio nreview s th e informatio nt o determin e whethe r i t i s likel y t o b e confidentia l incontras t t o bein g availabl e i nth e ope nliterature , whethe r i t i s emissio ndata , andwhethe r i t likel y provide s it s holde r wit ha competitiv e advantage . I f .th e informatio ni s clearl y no t confidential , th e Branc hChie f prepare s a lette r fo r signatur e o f th e Divisio nDirector , ESD , t o notif y th e busines s o f thi s finding . I f th e informatio ni s possibl y confidential , th e Branc hChie f send s a memorandu m t o infor

m the OD , ESD , o f thi s finding , give s a brie f descriptio no f th e materia l (wha t i t is , how many pages , etc.) , identifie s i t wit hth e correc t ES D projec t number , andlist s thos e person s wh o ar e authorize d t o hav e acces s t o th e information . Th e informatio nandmemorandu m ar e hand carrie dt o the O D andplace di nthe CB I file s wit hthe material . A recor do f wh o wil l se e th e informatio n(Attachmen t A ) i s als o file dwit hthe folde r containin g th e information . I f CB I i s receive dfro m the owne r vi a a

nauthorize drepresentativ e o r a thir dparty , the sam e procedur e i s followed , wit hthe additio no f clearl y identifyin g th e informatio nan dit s source . B

y regulation , informatio nfo r whic h confidentia l treatmen t i s requeste dmus t b e s o marke do r designate db y the submitter . Th e EPA take s additiona l measure s t o ensur e tha t the proprietar y designatio ni s uniforml y

indicate dan

dimmediatel y

observable . Al l unmarke do r undesignate d informatio n(excep t a s note dbelow ) i s freel y releasable .
c . Storag e o f Confidentia l Busines s Informatio n Folders , documents , o r materia l containin g CB I (a s defined ) shal l b e secured , a t a minimum , ina combination-locke dcabinet . Norma l ES D procedur e i s t o secur e thi s informatio ni na cabine t equippe dwit ha securit y ba r an dlocke dusin g a four-way , changeabl e combinatio npadlock . I naddition , the entranc e doo r t o th e CB I storag e roo

m i s equippe dwit ha changeabl e combinatio nsimple xlock . Th e locke dfile s ar e unde r th e contro l o f th e OD . Knowledg e o f th e combination s o f the lockin g device s i s limite dto the Documen t Contro l Office r (DCO ) an dth e minimu

m numbe r o f person s require dt o effectivel y maintai nnorma l busines s operations . Record s o f the lockin g devic e combinatio n ar e store delsewher e i nconformanc e wit hth e requirement s o f th e EPA Securit y Manual . 

# tP.1 0

Combination s o f th e lock s ar e normall y change dwheneve r a perso nwit h knowledg e o f th e combination s I s transferred , terminate s employment , n o longe r authorize daccess , o r wheneve r th e possibilit y exist s tha t th e combination s
ma y hav e bee nsubjec t t o compromise . File s ma y

b e checke dou t upo nconfirmatio ntha t th e requestin g perso ni s authorize dt o receiv e th e information . Al l confidentia l file s mus t b e returne d
n o late r tha n4:0 0 p.m . o nth e sam e da y

the y are removed . Th e intende duse r mus t sig nth e CB I Contro l Recor dwhe m th e fil e i s checke dout . Th e individua l wh o signs ou t a confidentia l fil e i s responsibl e fo r it s safekeeping . Th e fil e mus t no t b e lef t unattended . Th e informatio nmus t no t b e disclose dt o an

y non-authjpp.zed» personnel . Storag e procedure s 'f© r CB I b y a nauthorize drepresentativ e o f EP A (se e Sectio nd . below ) mus t be , a t a minimum , a s secur e a s thos e establishe dfo r EP A office s withi nOAQPS . Wheneve r CB I i s remove dfrom th e EP A

file s t o b e transmitte d t o anauthorize drepresentative , a memorandu m i s place di nth e fil e indicatin g wha t informatio nwa s transmitted , th e date , andth e recipient . Th e authorize d representativ e return s a sipe d receip t t o th e DCO . d . Acces s t o Confidentia l Busines s Informatio n Onl y authorize dEP A

employee s ma y

ope nan

ddistribut e CBI . Onl y employee s wh o requir e am d are authorize dacces s t o CR I i nth e performanc e
o f thei r officia l dutie s ar e permitte dt o revie w document s and , upo nreceivin g a confidentia l document , mus t sig nanddat e th e form show ni nAttachmen t A

t o certif y thei r acces s t o th e document . Th e CB I file s ar e controlle db y th e OD , ESD , an

dmaintaine db

y a contracto r cleare dfo r acces s a s a nauthorize drepresentative . Acces s t o th e informatio ni s limite dt o thos e person s havin g a nee dt o kno w i nperformin g thei r offica l duties . Th e ES D Rranc hhavin g primar y interes t i nth e CB I provide s a memorandum fo r th e recor ddesignatin g thos e personne l wh o are authorizedt o us e CB I i na progra m unde r whic hCB I ca nb e requested . N o perso ni s automaticall y entitle dt o acces s base dsolel y

ongrade , position , o r securit y clearance . Th e name s o f person s grante dacces s t o CB I are place do nth e Clea nAi r Ac t CR I acces s list , whic h indicate s th e specifi c CB I eac hperso ni s permitte dt o see . Th e acces s lis t i s reviewe dan

dupdate dperiodically . Companie s unde r contrac t t o perfor m wor k fo r EP A

may b e designate dauthorize d representative s o f EP A i f suc hdesignatio ni s necessar y i norde r fo r th e contracto r t o carr y

ou t th e wor k require db y th e contract . As authorize drepresentatives ,P.1 1

contractor s ma y

b e grante dacces s t o CB I b y th e Director , ESD . Th e followin g condition s appl y

whe ni t ha s bee ndetermine dtha t disclosur e i s necessary : (1 ) th e contracto r designate da s a representativ e an dit s employee s (a ) may us e suc hconfidentia l informatio nonl y fo r th e purpos e o f carryin g ou t th e wor k required , (b ) mus t refrai nfro m disc i os i ng-th e informatio nt o anyon e othe r than EP A withou t havin g receive dfro m EP A prio r writte napprova l o f eac haffecte d busines s o r o f anEP A lega l office , an

d(c ) mus t retur nt o EPA al l copie s o f the informatio n(an

dan y abstract s o r excerpt s therefrom ) upo nreques t o r wheneve r th e informatio ni s n o longe r require dfo r the performanc e o f th e work . (2 ) Th e authorize dcontracto r designate da s a representativ e mus t obtai na writte nagreemen t fro m each/o f it s employee s wh o wil l hav e acces s t o the information . A copy o f eac hemployee-Agreemen t (Attachmen t B ) mus t b e furnishe dt o EP A befor e acces s i s permitted . (3 ) Th e contracto r designate da s anauthorize drepresentativ e mus t agre e tha t th e condition s inth e contrac t concernin g th e us e an ddisclosur e o f CB I ar e include dfo r th e benefi t of , andshal l be enforceabl e by , bot hEPA andan y affecte d busines s havin g a proprietar y interes t inth e information . Informatio nma y

b e release dt o o r accesse db y EP A employee s othe r thanOAQP S employee s onl y

upo napprova l o f th e Director , ESD . Request s fo r CB I fro m othe r Federa l agencies , Congress , the Comptrolle r General , Courts , etc. , ar e processe db y th e OD , ESD , i naccordanc e wit h4 0 CF R2 , Subpar t B . Request s unde r the Freedom o f Informatio nAc t ar e handle dinaccordanc e wit h 4 0 CF R2 , Subpar t A . Th e ES D Freedom o f Informatio nCoordinato r mus t b e consulte d prio r t o respondin g t o an y reques t fo r informatio ni f a clai m o f confidentialit y ha s bee nasserte do r i f ther e i s reaso nt o believ e tha t a clai m migh t b e mad e i f th e busines s kne w

releas e wa s intended . e . Us e an

dDisclosur e o f Confidentia l Busines s Informatio n Th e CB I a s define dma y no t b e use di

npublications , supportin g documents , memoranda , etc. , tha t become a par t o f the publi c domain , excep t a s provide dfo r in4 0 CF R2 Subpar t B . Th e CB I ma y

no t be summarize dwithou t the approva l o f the Projec t Manage r responsibl e fo r th e CBI . An y authorize dreproductio nshal l b e provide db y the CB I offic e staff . Further , al l authorize dreproduction s mus t be introduce dint o th e CB I contro l system an dtreate daccordin g t o the sam e procedure s applicabl e t o th e origina l confidentia l material . Th e EPA generate ddocument s o r material , o r extract s o f informatio ncontainin g CBI , mus t be stampe d"Subjec t t o Confidentialit y Claim " an

da cove r shee t mus t be attache dt o identif y th e materia l a s CBI .


# 7P.1 2

f

. Handlin g o f Othe rInformatio n Reports , memoranda , documents , etc. , prepare d b yEP Ao rit s authorize d representative s ar e no t normall ycirculate d outsid e EP Afo rcommen

t o rrevie w prio rt o publicatio n excep t i n suc h case s as describe d abov e (6.d.3 ) wherei n CB I i s expressl yincluded

. However , becaus e industrial-data-gatherin g visits , plan t inspections , an d sourc e testin g ca n involv e inadverten t receip t o f CBI , i t i s th e polic yo f ES

D t o protec t al l partie s involve d i n th e followin g manner
. Prio rt o o ra t th e inceptio n o f a plan t inspection , data-gatherin g visit , o r sourc e test , EP

Ao rit s authorize d representativ e discusse s wit h a responsibl e industr yofficia l th e informatio n sought , ho wi t i s t o be used , an d ho wi t i s t o be protected

. Acop yo f thr s summar yi s usuall yprovide d t o th e industr yofficia l bein g consulted

. Followin g a n inspection , visit , o rtest , a tri p repor t i s prepare d t o include , a s practicable , al l informatio n receive d b yEP Ao rit s authorize d representativ e durin g th e visi t o rtest

. Th e repor t ma yb e prepare d b

yeithe rEP

Ao rit s authorize d representative

. Th e draf t o f tha t repor t i s clearl yidentified , o n a n attached , colore d cove rshee t a s "Confidentia l Pendin g Determination. " Asecon d cop yo f th e draf t tri p repor t i s forwarde d b yEP At o th e responsibl e industr yofficia l fo rreview

. Th e responsibl e industr yofficia l i s requeste d b ycove rlette rt o revie wth e report , clearl ymar k anyinformatio n considere d t o b e confidential , an d retur n th e marke d up-repor t t o th e responsibl e EP Aemploye e withi n 2 week s o f receipt

. Th e origina l draf t i s kep t i n th e CB I "pending " fil e unti l th e marked-u p cop yi s returne d b

yth e busines s firm

. Whe n th e reviewe d cop

yo f th e report , as marke d b yth e responsibl e plan t official , i s receive d b yEPA, informatio n designate d confidentia l i s place d i n th e CB I file s as describe d above

. Th e origina l draf t o f th e tri p repor t i s edite d t o delet e th e confidentia l informatio n an d t o accommodat e technica l changes , an d th e tri p repor t i s issued

.
2 Attachment sP.1 3

Attachmen t A



### CA A CONFIDENTIA L BUSINES S INFORMATIO N

CONTRO L RECOR D
DAT E RECEIVED :

OAT E O F DOCUMENT : RESPONSIBL E BRANCH : ^ ' CONTRO L NUMBER :
DOCUMEN TAUTHOR :

DESCRIPTIO N (PROVIDIN G ORGANIZATION , TITLE , SUBJECT , NUMBE R O F COPIES , NUMBE R O F PAGES )

RETUR N OATE : ' I DESTRUCTIO N DATE : INITIALS :

EAC H PERSO N WH O I S GIVE N ACCES S T O THI S DOCUMEN TMUS TFIL L I N TH E INFORMATIO N BELOW
.



### CHECK-OU T SIGNATUR E DAT E 

### CHECK-I N SIGNATUR E DAT E



### DO NO TDETAC H CA A For m 1



# ?.P.1 4



### Attachmen t B

1 . AUTHORIZATIO

N FO RACCES S T O CA

A CB « FO REP A CONTRACTO REMPLOYEE S FULL NAM E
SS N POSITIO N |

CONTRACTO R
I t I s th e responsibilit y o f eac h Authorizing.O f ficia i t o ensur e tha t th e employee s unde r his/he r supervisio n wh o requir e acces s t o CA A CBI : 1
. Sig n th e Confidentialit y Agreemen t fo r EP A Contracto r Employee s 2
. Ar e full y Informe d regardin g thei r securit y responsibilitie s fo r CAA CBI
. 3
. Obtai n acces s onl y t o tha^CA' A CB
. require d t o perfor m thei r officia l dutie s SIGNATUR E O F AUTHORIZIN G OFFICIA L TELEPHON E NO
. DAT E

TITL E LOCATIO N

II
. CONFIDENTIALIT Y AGREEMEN TFO R EP A CONTRACTO R EMPLOYEE S
I understan d tha t I wil l hav e acces s t o certai n Confidentia l Busines s Informatio n submitte d t o EP A o r It s authorize d representative s unde r th e Clea n Ai r Ac t (CAA)
. Thi s acces s I s grante d I n accordanc e wit h m y officia l dutie s a s a n employe e o f a n Environmenta l Protectio n Agenc y contractor
. I understan d tha t CA A C8 I ma y no t b e disclose d excep t a s authorize d b y CA A an d Agenc y regulations
. I understan d tha t I ma y fac e crimina l prosecutio n i f | willfull y disclos e CB I t o an y perso n no t authorize d t o receiv e It
. I n addition , i understan d tha t I ma y b e subjec t t o disciplinar y actio n fo r violatio n o f thi s agreemen t wit h penaltie s rangin g u p t o an d Includin g dismissal
. I agre e tha t I wil l trea t an y CA A CB I furnishe d t o m e a s confidentia l an d tha t I wil l follo wth e procedure s se t fort h I n th e CAA Confidentia l Busines s Informatio n Securit y Manua l fo r Contractors
. I hav e rea d an d understan d thes e procedures
. SIGNATUR E TELEPHON E NO
. OAT E

III
. HAVIN G COMPLETE D REOUIRE D TRAININ G AN D PASSE D REQUIRE D TEST , TH E ABOVE-NAME D EMPLOYE E I S HEREB Y AUTHORIZE D TO HAV E ACCES S T O CA A CBI
. SIGNATUR E CB I COC O TELEPHON E NO
. DAT E

CA A FOR M 2