Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 72405 

one of the following proceedings 

regarding a present or former employee 

of the Department: complaint, 

grievance, discipline or competence 

determination proceedings. The 

disclosure may only be made during the 

course of the proceeding. 

(6) Labor Organization Disclosure. A 

component of the Department may 

disclose records to a labor organization 

if a contract between the component 

and a labor organization recognized 

under Title V of the United States Code, 

Chapter 71, provides that the 

Department will disclose personal 

records relevant to the organization’s 

mission. The disclosures will be made 

only as authorized by law. 

(7) Freedom of Information Act 

(FOIA) Advice Disclosure. The 

Department may disclose records to the 

Department of Justice and the Office of 

Management and Budget if the 

Department concludes that disclosure is 

desirable or necessary in determining 

whether particular records are required 

to be disclosed under the FOIA. 

(8) Disclosure to the Department of 

Justice (DOJ). The Department may 

disclose records to the DOJ to the extent 

necessary for obtaining DOJ advice on 

any matter relevant to an audit, 

inspection, or other inquiry related to 

the programs covered by this system. 

(9) Contract Disclosure. If the 

Department contracts with an entity for 

the purposes of performing any function 

that requires disclosure of records in 

this system to employees of the 

contractor, the Department may disclose 

the records to those employees. Before 

entering into such a contract, the 

Department shall require the contractor 

to maintain Privacy Act safeguards as 

required under 5 U.S.C. 552a(m) with 

respect to the records in the system. 

(10) Research Disclosure. The 

Department may disclose records to a 

researcher if an appropriate official of 

the Department determines that the 

individual or organization to which the 

disclosure would be made is qualified to 

carry out specific research related to 

functions or purposes of this system of 

records. The official may disclose 

records from this system of records to 

that researcher solely for the purpose of 

carrying out that research related to the 

functions or purposes of this system of 

records. The researcher shall be 

required to maintain Privacy Act 

safeguards with respect to the disclosed 

records. 

(11) Congressional Member 

Disclosure. The Department may 

disclose records to a member of 

Congress from the record of an 

individual in response to an inquiry 

from the member made at the written 

request of that individual. The 

Member’s right to the information is no 

greater than the right of the individual 

who requested it. 

(12) Disclosure to the Office of 

Management and Budget (OMB) for 

Credit Reform Act (CRA) Support. The 

Department may disclose records to 

OMB as necessary to fulfill CRA 

requirements. 

DISCLOSURE TO CONSUMER REPORTING 

AGENCIES: 

Not applicable. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND 

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The records are retained in hard copy 

and in a computer database. 

RETRIEVABILITY: 

The records are retrieved by name and 

by title of requested product. 

SAFEGUARDS: 

Access to the ED PUBS records is 

limited to internal Department 

designees, warehouse switchboard 

operators, and ED PUBS management 

personnel. All physical access to the 

Department site, and the sites of 

Department contractors where this 

system of records is maintained, is 

controlled and monitored by security 

personnel who check each individual 

entering the building for his or her 

employee or visitor badge. 

The computer system employed by 

the Department offers a high degree of 

resistance to tampering and 

circumvention. This security system 

limits data access to Department and 

contract staff on a ‘‘need to know’’ basis, 

and controls individual users’ ability to 

access and alter records within the 

system. All users of this system of 

records are given a unique user ID with 

personal identifiers. All interactions by 

individual users with the system are 

recorded. 

RETENTION AND DISPOSAL: 

Records are deleted upon revision or 

update. 

SYSTEM MANAGER(S) AND ADDRESS: 

Executive Director of the National 

Library of Education, U.S. Department 

of Education, 400 Maryland Ave, SW., 

Suite 4W317, Washington, DC 20202– 

5523. 

NOTIFICATION PROCEDURE: 

If you wish to determine whether a 

record exists regarding you in the 

system of records, contact the system 

manager. Your request must meet the 

requirements of the Department’s 

Privacy Act regulations at 34 CFR 5b.5, 

including proof of identity. 

RECORD ACCESS PROCEDURES: 

If you wish to access a record 

regarding you in the system of records, 

contact the system manager. Your 

request must meet the requirements of 

the Department’s Privacy Act 

regulations at 34 CFR 5b.5, including 

proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to contest a record 

regarding you in the system of records, 

contact the system manager. Your 

request must meet the requirements of 

the Department’s Privacy Act 

regulations at 34 CFR 5b.7, including 

proof of identity. 

RECORD SOURCE CATEGORIES: 

The information in this system is 

obtained from the individuals who 

contact ED PUBS. 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS 

OF THE ACT: 

None. 

Correction 

In the Notice of New, Amended, 

Altered and Deleted Systems of Records 

published in the Federal Register on 

June 4, 1999 (30105), make the 

following corrections beginning on page 

30105: 

1. On page 30107, in the third 

column, under the heading ‘‘New 

Numbering System’’, ‘‘18–11–08 

Student Account Management System’’ 

should read ‘‘18–11–08 Student 

Account Manager.’’ 

2. On page 30108, in the first column, 

under the heading ‘‘New Systems of 

Records,’’ ‘‘18–11–07 Student Account 

Manager’’ should read ‘‘18–11–08’’ and 

‘‘18–11–08 Postsecondary Education 

Participants System (PEPS)’’ should 

read ‘‘18–11–09.’’ 

3. On page 30109, in the second 

column, in the notice entitled 

‘‘Secretary’s Communication Control 

System 18–01–01,’’ under the heading 

‘‘Additional System Locations and 

System Mangers,’’ ‘‘Director, 

Correspondence and Communications 

Control Unit’’ should read ‘‘Director, 

Office of the Executive Secretariat.’’ 

4. On page 30117, in the third 

column, in the notice entitled 

‘‘Receivables Management System 18– 

03–03,’’ the information under the 

heading ‘‘System Manager(s) and 

Address’’ should read ‘‘Director, 

Financial Improvements and Post-Audit 

Operations, Office of the Chief Financial 

Officer, U.S. Department of Education, 

400 Maryland Avenue, SW., Room 

4C135, DC 20202.’’ 

72406 Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 

5. On page 30118, in the second 

column, in the notice entitled ‘‘Files 

and Lists of Potential and Current 

Consultants, Grant Application 

Reviewers, Peer Reviewers and Site 

Visitors 18–03–04,’’ under the heading 

‘‘Routine Uses of Records Maintained in 

the System, Including Categories of 

Users and the Purpose of Such Uses,’’ 

the opening paragraph should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

6. On page 30125, in the third 

column, in the notice entitled 

‘‘Grievances Filed Formally Under the 

Administrative Grievance Procedures 

18–05–05,’’ under the heading ‘‘System 

Location,’’ delete ‘‘Room 2E200.’’ 

7. On page 30127, in the first column, 

in the notice entitled ‘‘Grievances Filed 

Formally Under the Administrative 

Grievance Procedures 18–05–05,’’ under 

the heading ‘‘System Manager(s) and 

Address,’’ ‘‘Labor Relations Group’’ 

should read, ‘‘Human Resources 

Group,’’ and ‘‘Room 2W300’’ should 

read ‘‘Room 2E314.’’ 

8. On page 30142, in the first column, 

in the notice entitled ‘‘Congressional 

Members’’ Biographies System 18–06– 

02,’’ under the heading ‘‘Routine Uses,’’ 

insert the following at the end of the 

opening paragraph of this section, 

‘‘These disclosures may be made on a 

case-by-case basis or, if the Department 

has complied with the computer 

matching requirements of the Privacy 

Act, under a computer matching 

agreement.’’ 

9. On page 30142, in the third 

column, in the notice entitled 

‘‘Congressional Grant Notification 

Control System 18–07–02,’’ under the 

heading ‘‘Routine Uses,’’ the opening 

paragraph of this section should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

10. On page 30149, in the second 

column, in the notice entitled 

‘‘Employee Conduct—Government 

Ethics 18–09–03,’’ the citations under 

the heading ‘‘Authority for Maintenance 

of the System’’ should only read ‘‘5 

U.S.C. 301.’’ 

11. On page 30150, in the first and 

second columns, in the notice entitled 

‘‘Employee Conduct—Government 

Ethics 18–09–03,’’ under the heading 

‘‘Retrievability,’’ delete the second 

sentence that reads, ‘‘In some instances, 

these records are retrievable by crossreference to index cards containing the 

name of the party involved and the 

subject matter.’’ 

12. On page 30150, in the second 

column, in the notice entitled 

‘‘Employee Conduct—Government 

Ethics 18–09–03,’’ under the heading 

‘‘Safeguards,’’ delete the existing text 

and add ‘‘These records are only 

accessible to staff of the Ethics Division 

of the Office of the General Counsel. 

The filing cabinets in which these 

records are maintained are locked after 

the close of the business day.’’ 

13. On page 30150, in the second 

column, in the notice entitled 

‘‘Employee Conduct—Government 

Ethics 18–09–03,’’ under the heading 

‘‘System Manager(s) and Address,’’ 

delete ‘‘Counsel’’ from ‘‘Ethics Counsel 

Division.’’ 

14. On page 30152, in the first 

column, in the notice entitled 

‘‘Investigative Files of the Inspector 

General 18–10–01,’’ under the heading 

‘‘Routine Uses,’’ the opening paragraph 

of this section should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

15. On page 30154, in the second 

column, in the notice entitled 

‘‘Investigatory Material Compiled for 

Personnel Security and Suitability 

Purposes 18–10–02,’’ under the heading 

‘‘Routine Uses,’’ the opening paragraph 

of this section should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

16. On page 30155, in the last column, 

in the notice entitled ‘‘Non-Federal 

Auditor Referral, Suspension, and 

Debarment File 18–10–03,’’ under the 

heading ‘‘Categories of Records in the 

System,’’ the text should read: 

Information relating to the audit 

activity which led to the referral, 

suspension or debarment action, 

including the referral, suspension or 

debarment documents, and records on 

the substance, status or outcome of each 

referral, suspension and debarment, 

including voluntary exclusion 

settlement agreements. 

17. On page 30156, in the first 

column, in the notice entitled ‘‘NonFederal Auditor Referral, Suspension, 

and Debarment File 18–10–03,’’ under 

the heading ‘‘Routine Uses,’’ the 

opening paragraph of this section 

should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

18. On page 30156, in the first 

column, in the notice entitled ‘‘NonFederal Auditor Referral, Suspension 

and Debarment File 18–10–03,’’ under 

the heading ‘‘Routine Uses,’’ in 

subsection (1), ‘‘Audit Oversight and 

Referral Disclosure,’’ the text should 

read: 

A record from this system of records 

may be disclosed to other Federal 

agencies, the General Accounting Office, 

State agencies responsible for audit 

oversight, State Boards of accountancy, 

the American Institute of Certified 

Public Accountants, and other 

professional accountancy associations, 

to make and support referrals regarding 

inadequate audits performed by 

independent auditors, to track the 

results of proceedings against those 

auditors, and to inform these entities if 

other referrals have been made. 

19. On page 30156, in the first 

column, in the notice entitled ‘‘Non­

Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 72407 

Federal Auditor Referral, Suspension 

and Debarment File 18–10–03,’’ under 

the heading ‘‘Routine Uses,’’ in 

subsection (2), ‘‘Suspension and 

Debarment Disclosure,’’ the text should 

read: 

A record from this system of records 

may be disclosed to other Federal 

agencies, the General Accounting Office, 

State agencies responsible for audit 

oversight, State Boards of accountancy, 

the American Institute of Certified 

Public Accountants, and other 

professional accountancy associations, 

to inform these entities of the substance, 

status or outcome of suspension and 

debarment proceedings, including 

settlement, and as authorized under 

section 3 of Executive Order 12549 for 

purposes of suspending and debarring 

an auditor pursuant to 34 CFR part 85. 

20. On page 30157, in the third 

column, in the notice entitled ‘‘Hotline 

Complaint Files of the Inspector General 

18–10–04,’’ under the heading ‘‘Routine 

Uses,’’ the opening paragraph of this 

section should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

21. On page 30159, in the second 

column, in the Notice entitled ‘‘Federal 

Student Aid Application File 18–11– 

01,’’ under the heading ‘‘Categories of 

Records in the System,’’ the first 

sentence should read: 

This system consists of the name, 

address, birth date, Social Security 

number, parents’ and students’ personal 

identification numbers assigned by the 

Department, and financial data 

necessary to identify applicants, verify 

applicant data, and calculate their 

expected family contributions for 

Federal student financial assistance. 

22. On page 30161, in the first 

column, in the notice entitled 

‘‘Recipient Financial Management 

System 18–11–02,’’ the paragraph under 

the heading ‘‘Categories of Records in 

the System,’’ should read, ‘‘This system 

consists of the financial data, personal 

identification numbers assigned by the 

Department, and status of award for Pell 

Grant recipients.’’ 

23. On page 30161, in the third 

column, in the notice entitled 

‘‘Recipient Financial Management 

System 18–11–02,’’ under the heading 

‘‘Safeguards,’’ add the following 

paragraph: 

The computer system employed by 

the Department of Education offers a 

high degree of resistance to tampering 

and circumvention. This security 

system limits data access to Department 

of Education and contract staff on a 

‘‘need to know’’ basis, and controls 

individual users’ ability to access and 

alter records within the system. All 

users of this system of records are given 

a unique user ID with personal 

identifiers. All interactions by 

individual users with the system are 

recorded. 

24. On page 30162, in the first 

column, in the notice entitled 

‘‘Recipient Management System 18–11– 

02,’’ under the heading ‘‘Record Source 

Categories,’’ the word after ‘‘school’’ 

should be ‘‘and’’ instead of ‘‘or.’’ 

25. On page 30162, in the second 

column, in the notice entitled ‘‘Student 

Financial Assistance Validation File 18– 

11–03,’’ the paragraph under the 

heading ‘‘Categories of Records in the 

System,’’ should read: ‘‘This system 

consists of student financial assistance 

application, award and servicing forms 

and documentation, and parents’ and 

students’ personal identification 

numbers assigned by the Department.’’ 

26. On page 30163, in the second 

column, in the notice entitled ‘‘Title IV 

Program Files 18–11–05,’’ the paragraph 

under the heading ‘‘Categories of 

Records in the System,’’ should read: 

This system contains records 

regarding the amount of Pell Grant 

applicant receives; applicant’s 

demographic background, loan, and 

educational status; family income; 

Social Security number; address and 

telephone number; and employment 

information on borrowers and cosigners; default claim number; amount 

of claim; information pertaining to 

locating a borrower; collection and 

repayment history; information 

pertaining to the amount of the loan and 

repayment obligation; forbearance, 

cancellation, disability, and deferment 

information; and a personal 

identification number assigned by the 

Department. 

27. On page 30163, in the third 

column, in the notice entitled ‘‘Title IV 

Program Files 18–11–05,’’ under the 

heading ‘‘Routine Uses,’’ the opening 

paragraph of this section should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

28. On page 30167, in the first 

column, in the notice entitled ‘‘Student 

Financial Assistance Collection Files 

18–11–07,’’ the paragraph under the 

heading ‘‘Categories of Records in the 

System,’’ should read: 

This system contains records 

regarding an applicant’s demographic 

background; loan, repayment history; 

and educational status; family income; 

social security number; address and 

telephone numbers; employment 

information on borrowers and cosigners; collection activity on accounts; 

default claim number; amount of claim; 

information pertaining to locating a 

borrower; collection and repayment 

obligation; forbearance; cancellation; 

disability; deferment; administrative 

wage garnishment; bankruptcy, death; 

close school discharge; hearings; 

photocopy of all promissory notes; 

account collection records; 

administrative resolutions and 

litigations; and parents’ and students’ 

personal identification numbers 

assigned by the Department. 

29. On page 30169, in the second 

column, in the notice entitled ‘‘Student 

Account Manager 18–11–08,’’ under the 

heading ‘‘Categories of Records in the 

System,’’ the first sentence should read: 

‘‘The Student Account Manager system 

contains records relating to a student 

and/or borrower’s originated awards 

and disbursements of Title IV financial 

assistance and a personal identification 

number assigned by the Department.’’ 

30. On page 30172, in the first 

column, in the notice entitled 

‘‘Postsecondary Education Participants 

System (PEPS) 18–11–09,’’ under the 

heading ‘‘Routine Uses,’’ the opening 

paragraph of this section should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

31. On page 30179, in the third 

column, in the notice entitled 

‘‘Postsecondary Education Participants 

System (PEPS) 18–11–09,’’ the 

72408 Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 

paragraph under the heading 

‘‘Categories of Records in the System,’’ 

should read: 

The PEPS contains information 

regarding the eligibility, administrative 

capability, and financial responsibility 

of postsecondary schools that 

participate in the student financial aid 

programs, including the names, 

taxpayer identification numbers (Social 

Security numbers), business addresses, 

phone numbers of the individuals with 

substantial ownership interests in, or 

control over, those institutions, and 

personal identification numbers 

assigned by the Department.’’ 

32. On page 30186, in the first 

column, in the notice entitled 

‘‘Outcomes of Diversity in Higher 

Education Surveys 18–13–04,’’ under 

the heading ‘‘System Name,’’ ‘‘Surveys’’ 

should read ‘‘Study.’’ 

33. On page 30186, in the first 

column, in the notice entitled 

‘‘Outcomes of Diversity in Higher 

Education Surveys 18–13–04,’’ under 

the heading ‘‘Routine Uses,’’ the 

opening paragraph of this section 

should read: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

[FR Doc. 99–33154 Filed 12–23–99; 8:45 am] 

BILLING CODE 4000–01–U