### OMB Control No. 3045
- 0035 - Expires 09/30/2015

1 

# Senior Corps **GRANT APPLICATION Volume**  **I RSVP (Retired and Senior Volunteer Program)**  for **Competitiv e**  **Applications Non**  **- Competitiv** **e Ad**  **ministrativ e Renew**  **als Continuation A**  **pplications**

**DRA FT FA** **C SIMIL**  **E OF ELECTRONIC FORMS** Form is Authori zed for Local Reproduction **CNCS Form 424 -**  **NSSC** 

### OMB Control No. 3045 **- 0035**  **- Expiration**  **09/30/2015**

### OMB Control No. 3045
- 0035 - Expires 09/30/2015

2 

## T**AB LE OF**  

## C **ONTENTS INSTRUCTIONS**  I. Purpose
................................ ................................ ................................ ................................ ..................... 3 I I
. Required Sections
................................ ................................ ................................ ................................ ..... 4 Part I: Facesheet Instructions (eGrants “Applica nt” , “Application” , and “Funding Demographics” Sections )
.... 5 Part II: Project Narratives Instructions (eGrants “Narratives ” Sections )
................................ ......................... 9 Part II Section A: Executive Summary
................................ ................................ ........................... 9 Part II Section B : Strengthening Communities
. ................................ ................................ .............. 1 0 Part II Section C : R ecruitment and Development
................................ ................................ ........... 1 2 Part II Section D : Program Management
................................ ................................ ...................... 1 2 Part II Section E : Organizational Cap ability
................................ ................................ ................... 1 3 Part II Section F : Other NOFA Requirements
................................ ................................ ................ 1 3 Part I II : Performance Measures and W ork Plans (eGrants “Wo rkPlan ” Sections )
... ........ ................. ...... 1 4 Part I II Section A: About Performance Measures Requirements
................................ ..................... 1 4 Part I II Section B: About W ork P lans
................................ ................................ ............................. 1 5 Part IV: Required Documents
................................ ................................ ................................ .................. 18 Part V : Budget Instructions (eGrants “Budget” Sections)
................................ ................................ ........... 19 Part V Section A: Volunteer Support Expenses
................................ ................................ ............. 20 Part V Section B: Volunteer Expenses
................................ ................................ ......................... 21 Part VI: Funding/Demographics (eGrants “Estimated Funding” Sections)
................................ ................... 22 Continuation Application Instructions
.. .............................................................................. ................................. ..2 3 **AP PENDICES**  **http://www.seniorcorps.gov/for_organizations/manage/index.asp** eGrants Step - by- Step Instructions
................................ ................................ ................................ ............ 1 eGrants Performance Measure s Module (PMM) Step - by- Step Instructions
................................ ............... 2 Wo rk Plan Development W orksheets fo r RSVP
................................ ................................ ........................ 3 Station Roster Template and Instructions
................................ ................................ ................................ . 4 Aggregate Dollar Amount of Funding Form
................................ ................................ ............................... 5

### 3 **SENIOR CORPS GRA NT**  **AP PLICA**  **TION: GENERA**  **L SUBMISSION INSTRUCTIONS 1**  **P urpose:**  The Senior Corps Grant Application of the Corporation for National and Community Service (CNCS) is for use by prospective and existing sponsors of Senior Corps projects under the RSVP Program (RSVP) , Foster Grandparent Program (FGP), Senior Com panion Program (SCP), and Senior Demonstration Programs (SDP). The fo rms in this package conform to CNCS’s web - based electronic grants management system, eGrants
. If needed, please refer to **eGrants step -**  **by -** **step instructions** as you complete the grant app lication, located here: http://www.seniorcorps.gov/for_organizations/manage/index.asp TIP for new applicants in particular: You are encouraged to review and reference these inst ructions as you read these Grant Application Instructions and use eGrants. The Senior Corps Grant Application Consists of two volumes : 1) Volume I
– Used by applicants for RSVP grants. Instructions within the grant application indicate which sections are re quired for: (A)
– Competitive Grant Application Submissions (B)
– Non - Competitive Administrative Renewals (only as applicable). (C)
– Continuation Grant Application Submissions (current grantees in the second or third years of a three - year grant ). 2) Volume II
– Used by applicants for FGP and SCP grants, including competitive grants, renewal (non competitive grants), and continuation grants (current grantees in the second or third year of a three year grant). Instructions in this package apply to all applicants. The in structions address the types of information that must be included to fulfill application and grant requirements. New applicants must establish an eGrants account by accessing this link: https://egrants.cns.gov/espan/main/login.jsp and selecting: “Don’t have an eGrants account? Create an account.” **For A pplicants submitting Competitive Grant**  **Ap plications**  **:** Please use these Grant Application Instructions in conjunction with the Notice of Federal Funding Opportunity (Notice) and RSVP Program Regulations [45 CFR Part 2553]. The Notice includes deadlines, eligibility requirements, submission requirements, review criteria and other information applicable to RSVP grant competitions. The Notice is locate d here: http://www.seniorcorps.gov/for_organizations/funding/nofa.asp **For Ap**  **plicant s submitting**  **N on**  **- C**  **ompetitive G**  **rant Ap**  **plications** : T he CNCS offi ce in each state will provide n otification instructions, including when to begin your next grant application in eGrants
.

1 OMB No. 3045 - 0035. T he collection of this information is authorized by the provisions of the Dom estic Volunteer Service Act of 1973, as am ended, and the National and Community Service Trust Act of 1993. This agency informs the potential persons who may respond to the c ollection of information that such persons are not required to respond to this collection of info rmation unless it displays a currently valid OMB control number.

### 4

**Prohibited A ctivities**  For competitive applications, please refer to the Notice
. For continuation grants, please refer to the RSVP Regulations link. **Required Sections of the Grant A** **pplication (a)**  **First -** **time A pplicants for a**  **n RSVP, FGP**  **, or SCP**  **Grant that a re a**  **pplying for a competitive grant**  **or current**  **FGP or**  **SCP grantees apply**  **ing for a new** **multi -** **year renewal g rant**  **must complete all sections of the Grant Application**  **:**


###  Part I: Facesheet (Modified Standard Form 424 NSSC) 

###  Part II: Project Narratives 

###  Part I II: Performance Measures and W ork Plans 

###  Part IV: Required Documents 

###  Part V: Budget (NSSC Form 424A) 

###  Part VI: Funding/Demographics 

###  Assurances (Standard Form 424B) 

###  Certifications (NSSC Form 424C) **(b) Non**  **- Competitive Continuation A** **pplications: Years 2 and 3 o f the Multi**  **- Year Grant must**  **complete the following sections as outlined in the Continuation Instructions on page :** 

###  Part I: Facesheet (Modified Standard Form 424 NSSC) 

###  Part II: Project Narratives 

###  Part III: Performance Measures and W ork Plans 

###  Part IV: Required Documents as specified for continuation projects on Page 

###  Part V: Budget (NSSC Form 424A) 

###  Part VI: Funding/Demographics 

###  Assurances (Standard Form 424B) 

###  Certifications (NSSC Form 424C) **Note:** Submission of a grant application does not assure rece ipt of a grant award.

### 5 **PA RT**  **I: FA** **CESHEET INSTRUCTION**  **S :**  **eGrants “A** **pplicant Info**  **” ,**  **“A pplication**  **Info ”**  **, and**  **“ Funding**  **/ Demographics**  **” Sections**  

### Information entered in the Applicant Info, Application Info, and Funding/Dem ographics sections will popul ate the SF 424 Facesheet in the eGrants system
. The item s below coincide to sections of the SF 424 Facesheet. Please enter or update the requested inform ation in the fields that appear. The contact person needs to be the individual who can best answer qu estions about the application. **Item #** 1. Filled in for your convenience. 2. Self- explanatory. 3. 3.a. and 3.b. are for State use only ( for AmeriCorps use only
– not applicable for Senior Corps) 4. Item 4.a: Leave blank Item 4.b: If you are a current grantee appl ying for year 2 or 3 of an already- awarded grant, your grant number will automatically populate
. 5. This section contains the Applicant Information. Please e nter the following information: a. The complete name of the organization that will be legally responsib le for the grant. This is **not** the name of the organizational unit within the legally responsible organization. For example, indicate “National University” instead of “Liberal Arts Department.” b. The name of the primary organizational unit that will undertak e the assistance activity, if different from 5.a. Using the example above, here is the place to use “Liberal Arts Department.” c. Your organization’s complete address with the 5 - digit ZIP code and the 4 - digit extension. The 4 - digit ZIP code extension is requi red. d. The name and contact information of the project director or other person to contact on matters related to this application. 6. Enter your Employer Identification Number (EIN) as assigned by the Internal Revenue Service. 6a. Enter your Organization’s Dun and Bradstreet Data Universal Numbering System (DUNS) number. If needed, the applicant organization may obtain a DUNS number by calling the request line at (866) 705 - 5711 or online at **http://www.dnb.com .**  **Contracto r Registration Required**  As of October 1, 2010, CNCS cannot award grants to organizations that are not in the CCR or have an expired registration. New guidance from the Office of Management and Budget (OMB) requires all federal government grantees to register at the Central Contractor Registration (CCR) Database. CCR is the primary registrant database for the U.S. Federal Government. CCR collects, validates, stores, and disseminates data in support of Federal agency contracts, grant awards, cooperative agree ments, and other forms of federal assistance. Registration must be in place **before** you can receive a federal assistance award from the Corporation for National and Community Service. The requirement is included in the terms and conditions of each grant. If you are not already registered in the CCR, or have an expired registration, you should activate your account immediately.

### 6 7. Item 7.a.: Enter the appropriate letter in the box. Item 7.b: Consult the following list of characteristics of applicants and enter (all that apply) the corresponding numbers, each in a separate blank. 1. 2 - year college 2. 4 - year college 3. Area Agency on Aging 4. Chamber of Commerce/Business Association 5. Community Action Agency/ Community 6. Action Program 7. Community College 8. Community- B ased Organization 9. Faith - based organization 10. Governor’s Office 11. Grant- making Entity Operating in Two or More States 12. Health Department 13. Hispanic Serving College or University 14. Historically Black College or University (HBCU) 15. Law Enforcement Agency 16. Local A

ffiliate of National Organization 17. Local Education Agency 18. Local Government 19. National Non - profit (Multistate) 20. Other Native American Organization 21. Other State Government 22. School (K- 12) 23. Self- Incorporated Senior Corps Project 24. Service/Civic Organization 25. State Commission/Alternative Administrative Entity 26. State Education Agency 27. Statewide Association 28. Tribal Government Entity 29. Tribal Organization (non - government) 30. U.S. Territory 31. Vocational/Technical College 32. Volunteer Management Organization

### 7

8. Check the appropriate box for type of a pplication and enter the appropriate letter(s) in the lower boxes: a. Check “New” if you are applying for a new competitive RSVP grant
. b. Check “Continuation” if you are a current grantee applyi ng for your second or third year of funding. c. Check “Amendment” if you are a grantee proposing any change in your budget , requesting a no cost extension , or revising your W ork P lans
. If you are proposing an Amendment to your grant, check the type of revis ion you are submitting. Contact your CNCS State Office prior to creating an amendment. a. Select “Augmentation” if you are taking an action that changes the programming of the awarded grant. b. Select “ Budget Revision ” if you are a Senior Corps RSVP grantee sub mitting a revised budget to incorporate a CNCS - authorized increase or CNCS - authorized decrease. c. Select “ No Cost Extension ” to request an extension of the grant period, then enter the extension date requested in the blank following the checkbox. No - cost extensions must be requested before the project period ends. d. Select “Other,” as applicable, and specify in the blank provided. 9. Filled in for your convenience. 10. Use the following list of CFDA (Catalog of Federal Domestic Assistance) number fo r RSVP : 94.01 Retired and Senior Volunteer Program (RSVP) 11. Select the appropriate link or dropdown project to: a. Enter the title of the project. (For example, RSVP of Cabot County)
. b. Enter the name of the CNCS program initiative, if any, as provided in the instructions correspo nding to the Notice fo r which you are applying; otherwise, lea ve blank. 12. List all of the geographic locations where the service will occur or is occurring. Please designate by the county or counties. Please include all counties applicable. For **competiti ve grants**  , please also include the appropriate state and number of the grant opportunity from the Notice (for example: North Carolina #3). 13. Please reference Item 8 (Above) 

###  “New: Enter the proposed project Start and End Dates. This is a 3 - year period , a lso known as the “project period.” 

###  “Continuation” or “Amendment” application: Enter the dates of the approved project period. 14. Fill in the performance period. The “performance period” is the time period covered by the budget, and is usually defined as 12 - months. If other than 12 - months, the Notice or supplemental guidance will indicate the performance period. 15. Estimated Funding: Enter the estimated amount requested or to be contributed during this performance period on the appropriate line, as shown below. The value of in - kind contributions should be included in these amounts, as applicable. (a) Federal - The total amount of Federal funds being requested in the budget. This amount is automatically populated based on budget sections I and II. (b) Ap plicant - The total amount of the applicant share as entered in the budget. This amount is automatically populated based on budget sections I and II. (c) Local - The amount of the applicant share that is coming from local government sources.

### 8

(d) State - Th e amount of the applicant share that is coming from state government sources. (e) Other - The amount of the applicant share that is coming from other sources. (f) Income - The amount of the applicant share that is coming from income generated by programmat ic activities. (g) Total - The applicant's estimate of the total funding amount for the agreement. This amount is automatically populated based on budget sections I and II. 16. Indicate if this application is subject to review by the state "Executive Order 12 372 Process" by checking the box. Executive Order 12372, "Intergovernmental Review of Federal Programs," was issued with the desire to foster the intergovernmental partnership and strengthen federalism by relying on state and local processes for the coord ination and review of proposed federal financial assistance and direct Federal development. The Order allows each state to designate an entity to perform this function. A list of these "Single Point of Contact" entities can be found at: http://www.whitehouse.gov/omb/grants_spoc
. Contact the Single Point of Contact to determine whether your application is subject to the state intergovernmental review process. a. If Yes, indicate the date a copy of you r application was submitted to the state for review under the Executive Order 12372 Process b. If No, check the appropriate box. 17. Check the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized repres entative. Categories of debt include delinquent audit allowances, loans, and taxes. If Yes, attach an explanation. 18. Signature. Please note that this is an electronic signature that results from submitting the grant application in the electronic grants man agement system, eGrants. The person who signs this form must be the applicant’s authorized representative. A copy of the governing body’s authorization for this official representative to sign must be on file in the applicant’s office. **Note:** Falsificat ion or concealment of a material fact or submission of false, fictitious or fraudulent statements or representations to any department or agency of the United States Government may result in a fine of not more than $10,000 or imprisonment for not more than five (5) years, or both. (18 U.S. Code Section 1001)

### 9 **PA RT II: PROJECT NARRA**  **TIVES INSTRUCTIONS (eGrants “Narratives” Section**  **s)** The purpose of the project narratives and the accompanying Wo rk Plan s (see Part I II ) is for you to provide a project plan w ith a clear and compelling justification for achieving results with the requested funds. You **may**

**not exceed 2 5**  **double -** **spaced pages for the Narratives, including the Executive Summar y**  **and Facesheet** as th e pages print out from eGrants. In the case of **com petitive grants**  , **reviewers will not consider** material submitted over the page limit, even if eGrants allows you to enter and submit text over the limit. From the Review and Submit page, print out your application prior to final submission to ensure it is n ot over the 2 5 page limit. This limit does not include the budget and performance measures. **PA RT II**  **– SECTION A** **. EXECUTIVE SUMMA RY**  Please provide a summary of your proposed or ongoing project. The Executive Summary must be no longer than one page. Th e Executive S ummary should include:
 The number of unduplicated RSVP volunteers serv ing or that will serve.
 The types of populations they serve or will serve , such as children , frail seniors, veterans, etc.
 The primary focus area that the project will addre ss.  The volunteer service activities or what they will actually do.
 The locations of these service activities
.  The expected results or outcomes of the volunteers’ services
.  The number of stations
.  The federal funding level
.  The non -federal funding level
. You may adopt and fill in the blanks on the following template to complete your Executive Summary: “An estimated [**fill in the number** ] RSVP volunteers will serve. They will [**fill in service activities** ] through a network of [**fill in the number of volunteer**  **stations/placement sites** ] such as [**fill in ty pes of**  **organizations where the volunteers serve or will serve** ]. The primary focus area of this project is [**fill in CNCS Focus A** **rea** ]. At the end of the three - year grant , [**fill in the anticipated outcome(s** )]. The CNCS federal investment of $ [**fill in the annual federal grant amount or the requested amount**] will be supplemented by $ [**fill in the anticipated level of non -** **federal resources** ]. **NOTE:** CNCS will post these summaries on www.nationalservice.gov in the interest of transparency and o pen g overnment.

### 10 **PA RT II**  **– SECTION B**  **. STR ENGTHENING COMMUNITIES**  Competitive grants must align with the **RSVP Performance Measures Requirements** . These requirements are listed below, and are repeated in Part I II
– Wo rk Plans. **1) Performance Measures Requirements for RSVP**  Your grant application must reflect the Performance Measures Requirements established for the RSVP program by CNCS, as listed in items A) through D) below . The performan ce measures are a required part of the work plans submitted as part of your grant application. The unit of measure for RSVP performance measures requirements is “unduplicated RSVP volunteers.” “ Unduplicated RSVP volunteers ” means that each RSVP volunteer i s only counted once, even if the volunteer is engaged in more than one activity. As noted previously, please refer to the Appendices for the list of performance measures, work plan development worksheets, and list of service activities.

### 11

A) **Requiremen t 1:**  A minimum of 10 percent of the unduplicated RSVP volunteers must be in work plans that result in outcomes. As you formulate the community needs that your volunteers will meet , and develop appropriate service activities to meet those needs , please ensu re that this 10 percent total is included. The 10 percent of volunteers can be consolidated in one work plan, or can be reflected in as many work plans as you need to accurately describe their placements and outcomes. The 10 percent is the minimum threshol d. You may increase the required percentage. B) **Requirement 2:** At least 25 percent of the unduplicated RSVP volunteers must be placed in assignments that address **one** of the CNCS Focus Areas , which would be the **Primary Focus Ar** **ea** fo r this grant application
. You may exceed the required percentage. The Focus Areas are: • Education • Healthy Futures • Veterans and Military Families • Environmental Stewardship • Economic Opportunity • Disaster Services C) **Requirement 3:** No more than 30 percent of the unduplicated RSVP volunteers can be placed in the community priorities work plan. D) **Requirement 4:** The remainder of the unduplicated RSVP volunteers are placed in volunteer activities aligned with either :  CNCS Agency-Wi de outputs and/or Complementary Program Outpu ts ; OR  CNCS Agency-Wi de outputs and/or Complementary Program Capacity Building outputs. After planning for 25 percent of the unduplicated RSVP volunteers to be placed in CNCS primary focus a reas (requirement B) and for a maximum of 30 percent of unduplicated RSVP volunteers to be placed in local community priorities (requirement C), the remainder must be placed in activities aligned with the CNCS Agency-Wi de OR Complementary Program outputs. **2) Writing Your**  **Strengthening Communities Narrative**  As you write your grant application narratives, which are found in **Part II –**  **Sections B through E** of this application, unless otherwise noted, please limit your descriptions to at least 25 percent of volunteers that must be placed to meet needs in **one P**  **rimary F**  **ocus A** **rea** . As you write your narrative, please respond to the follow ing :

 Describe t he community you serve. Provide persuasive evidence that community needs identified **in the P**  **rimary F**  **ocus A** **rea** exist in the geographic service area and is currently unmet
. Use d emographic information, census data, or other sources as needed to present your case.  Describe your plans and infrastructure to manage RSVP volunteers and their stations as a highly effective means to address ing the identified community need(s) **in the P**  **rim ary**  **F ocus**  **A rea**  **.**  Describe the service activities **in the P**  **rimary F**  **ocus A** **rea** that lead to National Performance M easure outputs or outcomes.

### 12

 Connect the following three major elements in **the P**  **rimary F**  **ocus A** **rea** , so that the service activities address the need, and result in the anticipated outputs and/or outcomes : 1. the community needs identified, 2. the service activities that will be carried out by RSVP volunteers 3. the anticipated output(s) or outcome(s)  Include current or planned significant activities in service to veterans and m ilitary families. o Serving veterans and military families should be discussed as part of the Primary Focus Area, Other Focus Areas, or in Capacity Building. Serving veterans and military families does not need to be included in t he Community Priorities. **PA RT II**  **– SECTION C. RECRUITMENT A** **ND DEVELOPMENT** In this section of the narrative, please describe:

 Your plan and infrastructure to create high quality volunteer assignments with opportunities such as sharing their experience s, abilities, and skills to improve their communities and themselves through service in their communities
.  Your plan and infrastructure to ensure RSVP volunteers receive the training needed to be effective in their assignments.  Your p lan and infrastructure to recruit a volunteer pool reflective of the demographics of the geographic communities served . As applicable, include plans to recruit and place : o I ndividuals of all races, ethnicities, sexual orientation, and degrees of English language proficiency , o Veterans and military family members as RSVP volunteers , o RSVP volunteers with disabilities , including individuals with age - related disabilities
.  Your p lan and infrastructure to retain and recognize the RSVP volunteers
. **PA RT II**  **– SECTION D**  **. PROGRA M MA**  **NA GE**  **MENT** In this section, describe specific plans and strategies for overall management of the RSVP project that you p ropose. Please focus your narrative on the following:

 Your plan and infrastructure to ensure management of volunteer stations in compliance with RSVP program regulations and applicable laws.  Your plan and infrastructu re to develop capacity to recruit and manage volunteer stations that address specified unmet community needs **outside** the P rimary F ocu s A rea .  Your plan and infrastructure to res ponsibly graduate volunteer stations to meet changing community needs a nd minimize disruptions to current volunteers where possible. The plan may include reassigning volunteers at the station to capacity building assignments.  Your plan and infrastructure to assure N ational P erformance M easure outcomes and outputs are measured and collected.  Your plan and infrastructure to manag e project resources, both financial and in - kind, to ensure accountability and efficient and effective use of available resources.

### 13 **PA RT II**  **– SECTION E**  **. ORGA NIZA**  **TIONA L**  **CA PA**  **BILITY** Briefly d escribe your organization’s capa bility to operate the RSVP project that you propose with respect to:

 Your plans and infrastructure to provide sound programmatic and fiscal oversight, day- to - d ay operational support and data collection, to include clearly defined internal policies
.  Descriptions of clearly defined staff positions , including how these positions will be sustained and (as applicable) identification of current staff assigned to the p roject.  Your organization’s track record in the P rimary F ocus A rea, senior service, managing volunteers, and in measuring performance
.  Demonstrati ng strong organizational infrastructure, including: (1) Tangible assets such as facilities , equipment, and s upplies; (2) Governance structure and operations, such as internal policies, purchasing proced ures, and personnel management ; (3) Role of a community participation group, such as an RSVP Advisory C ouncil, to ensure input from the community; and (4) The exi stence of robust management systems and past experience managing federal grant funds.  Demonstrate h ow your organization will adequately sustain the proposed required non -federal share.
**PA RT II**  **– SECTION F. OTHER**  **Notice REQUIREMENTS**  **– REFERENCE ONLY**  This section is used, as needed, to address any additional program requirements that appear in the published Notice or supplemental instructions . Refer to the Notice for specifics.

### 14 **PA RT I**  **II –**  **Performance Measures and Work Plans**  **: eGrants “**  **Work Plan ”**  **Section PA** **RT I II**  **– SECTION A** **. AB**  **OUT PERFORMA NCE MEA** **SURES REQUIREMENTS 1)**  **Ab out**  **RSVP Performance Measures** Performance Measures are the means by which RSVP grantees demonstrate tangible outcomes and results of the volunteers’ serv ices in the community. Performance Measures include the “what” ( indicators ); the “how” ( tools ) ; and the “proof” (targets )
. **A) Requirement 1:**  A minimum of 10 percent of the unduplicated RSVP volunteers must be identified in work plans that result in outcomes. As you formulate the community needs that your volunteers will address , along with their service activities, please ensure that this 10 percent total is included. The 10 percent of volunteers can be consolidated in one work plan, or can be reflected in as many work plans as you need to accurately describe their placements and outcomes. The 10 percent requirement is the minimum threshold. You may increase the required percentage. **B) Requirement 2:**  At least 25 percent of the unduplicated RSVP volunteers must b e placed in assignments that address **one** of the CNCS Focus Areas , which would be the **Primary Focus Ar** **ea** fo r this grant application
. You may increase the required percentage. The Focus Areas are: • Education • Healthy Futures • Veterans and Military Fami lies • Environmental Stewardship • Economic Opportunity • Disaster Services **C) Requirement 3:**  No more than 30 percent of the unduplicated RSVP volunteers can be placed in the community priorities work plan. **D) Requirement 4:**  The remainder of the unduplicated RSVP volunteers are placed in volunteer activities aligned with either : a. CNCS Agency-Wi de outputs and/or Complementary Program Outputs OR b. CNCS Agency-Wi de outputs and/or Complementary Program Capacity Building outputs. After planning for 25 percent of t he unduplicated RSVP volunteers to be placed in CNCS primary focus areas (requirement B) and for a maximum of 30 percent of unduplicated RSVP volunteers to be placed in local community priorities (requirement C), the remainder must be placed in activities aligned with the CNCS Agency-Wi de OR Complementary Program outputs.

### 15 **PA RT III**  **– SECTION B**  **. AB**  **OUT WORK PLA NS**  **2) Ab**  **out Work Plans**

 A Wo rk Plan is **a task plan with action steps** to address a specified community need. In the grant application, these W ork Plans fo rm the basis for a proposed project plan: the need the volunteers will address, what they will do, what their service should accomplish for each three - year performance period of the grant.
 Wo rk Plans follow a standard format in eGrants Performance Measu res Module.  Wo rk Plans capture the focus of the volunteers’ services in standard categories. These include **Focus A reas and Service**  **Ac tivities**  **. 3)**  **H ow** **many Work Plan**  **s are needed?** The number of work plans needed is determined by how you place your volunteers, and by the types of service activities they will undertake. **4) How** **are Work Plans completed?** Data that you enter into the **eGrants Performance Measures Module** (PMM) are the basis for your work plans. As you enter data on the community need and select your out comes, out puts, service activities and other information, the eGrants PMM will bui ld your work plans for you. Attachment 3 consists of worksheets designed to help you plan your performance measures. These worksheets can help to organize how you will fit your performance measures together with the volunteer activities. W e recommend that you use the worksheets and instructions to map out your work plans, and then use the completed worksheets to transfer the information into the eGrants PMM. Please **http://www.seniorcorps.gov/for_organizations/manage/index.asp** fo r step - by- step instructions on how to use the eGrants PMM. **5) Which sections of the**  **Work Plan s must be completed**  **and what is t he purpose of each** 

**section ?**  The following sections must be completed for **all** Wo rk Plan s with **one exception** . This exception is the one work plan that will capture all of the volunteers placed to meet “Community Priorities.” **(a) Description of**  **C ommunity Need**  **:** The description of the community need must be completed for each output you select. This needs statement should explain the compelling need that will be addressed by the volunteers. Wh en you develop your community need, be sure to:  Describe the need in en ough detail to convey its importance in the community. Use of local statistics can be helpful to make your case.  Describe the consequences of the need going unmet in the community.  Describe why RSVP volunteers can be effective resources to meet the need.  D escribe the need in a way that is clear to people unfamiliar with your community. Do not assume that other readers have an existing understanding. **(b) Primary** 

**Focus Ar** **ea and Objective:** These items must be completed by selecting the correct options on the pull down menus in the eGrants PMM.

### 16

**The set of Focus A reas and Related Objectives are:**  **Focus A rea**  **Related Objectives** Healthy Futures Aging in Place Access to Care Obesity and Food Aging in Place - Respite Education K- 12 Success School Readiness Economic Opportunity Housing Financial Literacy Employment Disaster Services Assistance Provided Veterans and Military Families Veterans and Military Families Served Environmental Stewardship At Risk Ecosystems **(c) O**  **utput:** Outputs are the immediate results of the volunteers’ services. These are usually counts
– numbers of people served, etc. The output is selected using the pull down menu in the eGrants PMM. **(d) Service A** **ctivity :**  The service activity is the actual task (such as mentoring, providing trans portation) that the volunteers will perform. For each output, you may select more th an one service activity. The service activities are selected by checking the appropriate boxes in the eGrants PMM. **For each service activity selected, the eGrants PMM will**  **create a separate work plan**
. **(e) Number of Unduplicated Volunteers:**  This is the proposed number of volunteers who will be performing each service activity. Each volunteer can only be counted once when assigned to a service activity. The volunteer should be co unted in the area where he/she will make the most impact
– in terms of the type of service or in terms of the scope of service, such as the most number of hours served. **(f) Total Number of Volunteers:**  The total number of volunteers engaged in the activities, i f you were to assign all of them according to each activity , will be entered in this section . In this way, volunteers **can** be counted more than once
– fo r example, if the same volunteer does two different types of activities such as meal delivery AND compan ionship, you can account for all assignments in this field. **(g) Targets:**  The target is the number that you anticipate achieving in the performance period (usually three years ). For example, if you think your volunteers will serve 200 frail seniors over the cou rse of the performance period, you would enter 200 as your target. **(h) Instrument used for Tracking Output:**  This is the tool that will be used for data collection. The Instrument is selected using the pull down menu in the eGrants PMM. **The follo wing is only**  **completed for Work Plans that y ou select as containing outcomes.**  **(i) Outcome:**  Outcomes are the longer term or permanent change or improvement expected in the community due to the volunteers and their services. The outcome is selected using the pull down menu i n the eGrants PMM. As noted in the requirement sections, a minimum of 10 percent of your total unduplicated volunteers must be in assignments with outcomes
. **(j) Instrument used for Tracking Ou**  **tcome :**  This is the tool that will be used for data collection. The I nstrument is selected using the pull down menu in the eGrants PMM.

### 17

**Example of ho w the eGrants Performance Measures Module will build work plans based**  **on the information y ou enter**  **:** In this example, your community need is lack of enough resources to help frail seniors, many of whom live on fixed incomes, particularly to help alleviate loneliness and to find affordable transportation to medical and other necessary appointments. RSVP volunteers can provide such assistance. You would describe this in the “comm unity need” section. You select the “Healthy Futures” Focus Area, with the Objective of “Aging in Place”, because the stated need aligns with these components. You then select one output and one instrument for the overall community need from the options l ist in the PMM. If you decide to select outcomes, you designate this, and select an outcome instrument as well. Then, you start selecting service activities from the options list in the PMM. These are the duties/activities that the RSVP volunteers will per form
– “transportation” as one service activity, “food delivery” as another, and “companionship” as another. Once you finish selecting your service activities and click to add the performance measure, the eGrants system will automatically generate three work plans
– one for each service activity you selected. You will then enter your targets for each work plan that you will enter in the PMM that you will report against in a Progress Report. These work plans will all share the same community need, Focus Are a and Objective, output and instrument, outcome and instrument (if selected). **6) Which sections of the Work Plan must be completed for the no more than**  **30 percent of** 

**volunteers placed in the category “Community** 

**Priorities”?** The requirement that no more tha n 30 percent of volunteers may be placed to meet “Community Priorities” will be consolidated into one (1) comprehensive work plan. This work plan has fewer required sections. The following sections must be completed in the “Community Priorities” work plan
. No other sections are required. (a) **Description of Community Need:**  The description should briefly state the needs that the volunteers will meet. If more than one need will be addressed as a community priority, each need should be listed. (For example: “ Loca l community organizations need assistance to better serve their clients. Nursing homes need items for residents; museums needs docents to guide tours, senior centers need helpers for congregate meals, and libraries need help with filing and general clerica l support. RSVP volunteers will knit lap robes for nursing home residents; serve as docents in our local history museum; assist congregate meal sites; and help community libraries with filing and mailing their newsletters .”) (b) **Output:** There is one pre - deter mined output for the “Community Priorities” work plan
– “Grantee met its target for community priority activity Yes/No.” This will be the only option available when entering the Community Priority work plan. (c) **Number of Unduplicated Volunteers:** This is the proposed number of volunteers who will be performing each service activity.

### 18

(d) **Number of Volunteers:** The total number of volunteers proposed, when counting the volunteers by assignment. Volunteers can be counted more than once (such as one volunteer serving in nursing homes and also at the library). (e) **Total Number of Volunteer Stations:** The total number of placement sites or volunteer stations. **PA RT**  **I V.**  **I NSTRUCTIONS**  **FOR REQUIRED**  **SUPPLEMENTA L**  **DOCUMENTS (eGrants**  **“Documents” Section)**  Documents cannot be attac hed in eGrants. U se eGrants to indicate the status of t he document: Already on File at CNCS, Not Applicable, Sent , or Not Sent
. F or competitive applications, all items marked as Sent in eGrants should be sent to the address listed in the NOF O . For conti nuation applications, all items marked as Sent in eGrants should be sent to your CNCS State Office. All financial documents (items 4, 5, 6, 7, 8, 12, 13, 14, and 15 ) for competitive applications and continuation applications should be sent to the FFMC at: Field Financial Management Center The Curtis Center 601 W alnut Street 8 th Floor
– Room 876
– E Philadelphia, PA 19106 Include your eGrants application ID number and organization name with all documents. **REQUIRED SUPPLEMENTA L DOCUMENTS**  **Description of At** **tachment Ap**  **plicants who must submit the attachment as part of the**  **application New**  **New /**  **Previous CNCS**  **Grantee Continuation** 
1. Copy of the **annual assessment** to assess the accomplishments and impact of the project. No No Once during year 2 or year 3 2. List of the sponsor’s current **Board of Directors** , including name, address, and organizational or community affiliation. Yes Only if changed Only if

changed 3. Names and addresses of **community advisory**  **group** or proposed advisory group members. Yes Only if changed Only if

changed 4. Direct Deposit Form - **SF -**  **1199A** Yes No No 5. Direct Deposit Form
– **Recipient Contact Form** Yes No No 6. Direct Deposit Form
– **FFR User Form** Yes No No **7. Financial Management Survey**  **.** Yes No No 8. Copy of **Negotiated Indirect Cost Rate A greement**  , if indirect costs are requested. Yes Yes Yes 9. Applicant’s **organizational chart** showing the major components and the number, positions and reporting relationships of the proposed project staff within the sponsoring organization. Yes Only if changed Only if

ch anged

### 19 10. **Project Director job description**
. Yes Only if changed Only if

changed 11. **Roster of Volunteer Stations** in standard, required format
. No Yes Yes 12. **Statement of audit status** that indicates whether the applicant is subject to A- 133 Audit requirements. If yes, provide the date of the last audit and the date forwarded to the Audit Clearinghouse. Yes Yes Yes **AD DITIONA**  **L AT** **TA CHMENTS REQUIRED OF PRIVA**  **TE NON -**  **PROFIT A PPLICA**  **NTS** In addition to the Attachments listed above , private non - profit applicants must also include the following: **Description of A**

**ttachment Ap**  **plicants who must submit the attachment as part of the application**  **New New** **/**

**Previous CNCS**  **Grantee Continuation** 
13. **Ag gregate annual dollar amounts of funding**  broken out by name and type. Include the name and dollar amount for any organizations/sources that provide at least 10 percent of total funding in the past budget year. Use standard, required format
. Yes Yes Yes

**14.** IRS **certification of non -**  **profit status.** Yes Only if changed Only if changed 15. Most recent **financial statement audit or 990.** Yes Yes Yes Note: By signing the application, an official of the grantee organization certifies that any attachment not included has not changed from the prior submission that is on file with CNCS. **7) PA** **RT V**  **– BUDGET INS**  **TRUCTIONS: eGrants Budget Sections Refer to the eGrants Step**  **- by** **- Step Instructions for entering y** **our budget.** Below are the following instructions for each line item of the B udget form. For competitive applications, please refer to the NOFA which includes the elements of cost effectiveness and budget adequacy that will be highlighted during the competition. **(a) Multi -** **year applications** - Complete the SF 424A Budget form requesting funds for the first annual budget period following the instructions below. Multi - year project approval does not guarantee that the application will be approved for additional funding. If we approve an application and enter into a multi year award agreement, we will issue a Notice of Grant Award (NGA) that will provide funding on ly for the first year. You must submit a continuation application, via eGrants, for each year of the award to request additional funding. W e will use the distribution of line item amounts proposed for the first year in budgeting for subsequent years , unl ess you submit an application for revising the budget. **(b) Single -** **year applications** - Complete the SF 424A Budget form for the 12 - month period, following the instructions below. Unless otherwise instructed by an agent of the CNCS , or referenced in the N OFA or supplemental guidance, all grants are multi - year. **General Instructions for SF 424A Budget form Columns 1, 2, 3, and 4:**  In Column 1, enter the total project cost for that line item from all sources. (a) In Column 2, enter the amount of CNCS funding re quested for each line item and the total.

### 20

(b) In Column 3, enter the amount of funds for the item that is expected to be covered by grantee funds or funds the grantee expects to receive from other sources, including cash and in - kind support. (c) Required Non - Fed eral Share: Please see table below. In cases of demonstrated need, as specified in the respective program regulations, exceptions to these cost- sharing requirements may be allowed. **Program Required Non**  **- Federal Share**  RSVP New Applicants that do not curre ntly sponsor an RSVP project:

10% of the total project cost in Year 1, 20% in Year 2, and 30% in subsequent years Current RSVP sponsors applying for a competitive grant in their current geographic service area: 30% of the total project cost for every yea r (d) Enter any excess contributions in **excess of required non -** **federal share in optional Column 4** , as stipulated in Section 224 of the Domestic Volunteer Service Act, as amended. (e) For each Budget Line Item, please:  Briefly describe all amounts in Columns 2 , 3, and 4. **PA RT**  **V –**  **SECTION A . VOLUNTEER SUPPORT SERVICES**  **Source of Matching Funds:** Please fill in the sources of non -fe deral share at the beginning of eGrants Sections I and II. NOTE: For all line items, please put the total cost in Column 1 and then u se Columns 2
– 4 to identify the source of funds as appropriate: **Line A .**  Project Personnel Expenses
– List the title of each staff position charged to the project. List all positions/titles that are either funded by CNCS, grantee share, or excess resources. Include: 1. The position title. 2. The full - time equivalent (FTE) annual salary. 100% FTE is normally 40 hours/week. Thus, if an employee works half time or 20 hours/wk for the project and is paid $10,000 from project funds, the FTE annual salary would be $20,000. 3. The percentage of time the person will work for the project over a 12 month year (for example, if the employee works 10 hours per week for the project over 12 months, you would enter 25%.). **Line B.** Personnel Fringe Benefits
– Enter in the ap propriate column the cost of fringe benefits to which employees are entitled, calculated on the same percentage time indicated under line A for each individual. In your Budget Narrative, provide details concerning the benefits provided. ( e.g ., Retirement contributions for all staff working over 60% time, calculated at 5% of total annual salaries of $80,000 = $4,000). **Line C.** Local Travel
– Enter travel costs on the local lines, as appropriate, on the B udget form. Include only travel costs for staff li sted under budget line A and who directly support the grant activities described in your application. Local travel is travel within the project service area as shown in item 12

### 21

of the Face Sheet. Briefly list the purpose of anticipated local travel and t he basis for cost calculations. **L ine D.**  Long Distance Travel
– Enter travel costs on the long distance lines, as appropriate, on the Budget form. Include only travel costs for staff listed under budget line A and who directly support the grant activiti es described in your application. All travel outside the service area is long distance travel. For long distance travel, show the purpose for each trip and break out for each the cost of transportation, meals and lodging, and other travel costs. **Line E**  . Equipment - Enter on the B udget form the cost of equipment. Items costing less than $5,000 should be listed in supplies. **L ine F**  **.** Supplies - List the types of supplies and their respective costs. Please itemize large items. **Line G .**  Contractual a nd Consultant Services - Enter the cost of contracts and consultants as appropriate. In your Narrative itemize each contract or consultant and provide a brief justification of the need for each. Include here all services documented in a contract, such as clerical support, training consultants, equipment repair and maintenance, or bookkeeping services. **Line H .**  Other Volunteer Support Costs
– Briefly describe all other allowable Volunteer Support Expenses not included in categories A through F, such as criminal history background checks, training, evaluation services, recruitment expenses, and other items. Criminal history background checks are required for all e mployees or other individuals who receive a salary or similar payment from the grant (fed eral o r non -federal share). **Line I .**  Indirect Costs - Enter indirect charges applicable to volunteer support expenses. In your Narrative, describe the type of rate (provisional, predetermined, final or fixed) in effect during the budget period, estimated amo unt of the base to which the indirect rate was applie d, and total indirect expense. A copy of the current negotiated indirect cost agreement must be in place with the cognizant federal agency. **SUB TOTA**  **L BUDGET**  **SECTION I**
– The subtotal will automatically b e populated based on Budget section A.

### 22 **PA RT**  **V –**  **SECTION B .**  **VOLUNTEER EXPENSES Source of Matching Funds:**  Please fill in the sources of non -fe deral share at the beginning of eGrants Sections I and II. **Line A** **. Other Volunteer Costs**
– Enter l ine items in the respective categories the applicable costs and reimbursable expenses in columns 1, 2, 3, and 4, as appropriate.

 RSVP allowable costs and reimbursable expenses include: Volunteer Travel, Meals, Volunteer Recognition, and Insurance. Insu rance for volunteers when on assignment is required. Volunteers may also be reimbursed for costs incurred while performing assignments
– including transportation, equipment, supplies, etc.
– provided such costs are described in the Memorandum of Understand ing negotiated with the volunteer station where the volunteer is assigned and there are sufficient funds available to cover these expenses and meet all other requirements of the NGA. **SUB TOTA**  **L BUDGET**  **SECTION II**
– T he subtotal will automatically be populat ed based on Budget section B.
**PA RT V**  **I –**  **FUNDING/DEMOGRA PHICS INSTRUCTIONS:**  **Estimated Funding Line A** **. Total**
– The sum of the totals for Sections I and II will auto - calculate from sections A and B of your Budget. **Line B. Federal Share**
– The sum of the totals for Federal funding will auto - calculate from section A and B of your Budget. **Line C. A pplicant Share**  - The sum of the totals for Grantee funding will auto - calculate from section A and B of your Budget. **Line D. A pplicant Share Breakdown** 
– Enter th e breakdown of the applicant share into the following sources. The sum of the source amounts must add up to Line C. **Line E . Demographics**  - Enter the total number of unduplicated volunteers
.

### 23 **CONTINUA**

**TION A PPLICA** 

**TION INSTRUCTIONS M**  **ust be**  **completed by**  **current grantees**  **submitting a**  **non -**  **competitive continuation**  **request for**  **year 2**  **or 3 of the multi**  **- year grant.**  Contact your CNCS State Office for specific timeframes for continuation application submission. **How to Submit Your Continuatio**  **n Request:**  From your eGrants home page, click **Continuation/Renewal.** A list of applications for your organization will be displayed.  Click **Continue** next to the application that you plan to update and submit for your continuation. Be sure to select the correct application.  Next you will see a list of Notice options. Your CNCS State Office will provide you with the appropriate NOFA to select.  After the NOFA is selected, eGrants creates the continuation application which will include a copy of all information from your previously awarded application. Edit your continuation application as directed in the continuation request instructions below.  Wh en you have completed your edits, your Authorized Representative should login with their eGrants account and c lick the **SUBMIT** button. If you have questions about the content of your continuation, please contact your CNCS State Office. **If y ou**  **experience problems using eGrants, contact the eGrants Help Desk at (800) 942**  **- 2677.**  **What to Include in Your Continuation R equest:**  **I. A pplicant Info**  **, Ap**  **plication Info and Funding/Demographics**  Update only if there have been significant changes at your project or organization
. **II. Narratives** The Executive Summary should be reviewed and updated to ensure that the outcomes reflect any changes made in the Wo rk Plans. All other narratives should only be updated if the information is no longer accurate due to project or sponsor organization changes. If the narrative information is accurate, leave it unchanged in the continuation application. **III. Work Plan**  Information will copy from your previous ly awarded application into your continuation application
. Wo rk Plans are designed to align with the 3 - year performance period. Update the W ork Plans as needed for the continuation. **I V. Documents**  Refer to the Continuation column on pages 18 & 19 and send the required documents to your CNCS State Office or the FFMC
. **V . Budget**  Update the budget for the upcoming year. Incorporate any changes such as a new source of non -federal funds, adj ustments to recognition, or personnel changes. T he non -federal share must increase to 20% in year 2 and 30% in year 3 and subsequent years.