PUBLICATIONS

NIST Special Publication 881-59

Nisr

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 850

Purchase Order (Revision 1)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-59

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 850

Purchase Order (Revision 1)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

January 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Teclinology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-59

Natl. Inst. Stand. Technol. Spec. Publ. 881-59, 131 pages (Jan. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
850 Purchase Order

Functional Group ID= PO

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order

Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase

order changes or purchase order acknowledgment information.

Notes:

1. Use this transaction set to issue procurement instruments to include Purchase/Delivery Orders and contracts forfederal governmentpurchases.

2. Use, if applicable, segments in Table 1 when the order contains one line item or multiple line items and the

data to all the line items. Use the corresponding segments in Table 2 when the order contains multiple line items

and the data varies among the line items.

Heading:

Pos. Seg. Rcq.

No. ID Name Pes. Max. Use Must Use 010 ST Transaction Set Header M 1 Must Use 020 BEG Beginning Segment for Purchase Order M 1 030 NTE Note/Special Instruction F 100 040 CUR Currency 0 1 050 REF Reference Numbers 0 12 060 PER Administrative Communications Contact 0 3 Not Used 070 TAX Tax Reference 0 >1

080 FOB F.O.B. Related Instructions 0 >1

Not Used 090 CTP Pricing Information 0 25

1 10 CSH Header Sale Condition 0 5

120 SAC Service, Promotion, Allowance, or Charge 0 25

Information 130 ITD Terms of Sale/Deferred Terms of Sale 0 5 Not Used 140 DIS Discount Detail 0 20 Not Used 145 INC Installment Information 0 1

150 DTM Date/Time Reference 0 10

160 LDT Lead Time o 12 Not Used 180 LIN Item Identification o 5 Not Used 185 SI Service Characteristic Identification 0 2

190 PID Product/Item Description 0 200

200 MEA Measurements o 40

210 PWK Paperwork 0 25 220 PKG Marking, Packaging, Loading 0 200

Not Used 230 TDI Carrier Details (Quantity and Weight) 0 2 240 TD5 Carrier Details (Routing Sequence/Transit 0 12

Loop

Repeat

Notes and Comments

nl

Time)

003040F850 8 October 1997
Not Used 250 TD3 Carrier Details (Equipment) 0 12 260 TD4 Carrier Details (Special Handling or Hazardous 0 5 Materials or Both) 270 MAN Marks and Numbers o 10 Not Used 280 CTB Restrictions/ Conditions o 5 Not Used 285 TXI Tax Information 0 >1 LOOP ID - N9 1000 290 N9 Reference Number 0 1 300 MSG Message Text 0 1000 LOOP ID-Nl 200 310 Nl Name 0 1 320 N2 Additional Name Information 0 2 330 N3 Address Information 0 2 340 N4 Geographic Location 0 . 1 Not Used 345 NX2 Real Estate Property ID Component 0 3

JJV ivcr Reference Numbers w 1 7

360 PER Administrative Communications Contact 0 3 Not Used 370 FOB F O B. Related Instructions 0 I

iNoi usee Tm1 Lf I Carrier Details ((Quantity and Weight) 9

390 TD5 r^ampr Plplnil*; ^RniittntJ ^pni if npp/Xr^ncit 0 12 Time)

Not Used 400 TD3 Carrier Details (Equipment) 0 12 Not Used 410 TD4 Carrier Details (Special Handling, or O 5 Hazardous Materials, or Both) Not Used 420 PKG Marking, Packaging, Loading o 200

npffill*

Pos. Seg. Req. Loop Notes and

No. ID Name Pes. Max.llse Reneat Comments

LOOP ID - POI 100000 Must Use 010 POI Baseline Item Data M 1 n2

Not Used 018 Si Service Characteristic Identification o 5

Not Used 020 CUR Currency 0 1 030 P03 Additional Item Detail 0 25

040 CTP Pricing Information 0 25 049 MEA Measurements 0 40 LOOP ID- PID 1000 050 PID Product/Item Description 0 1 Not Used 060 MEA Measurements o 10

f\lC\ u /u r W N. Paperwork yj Lj 090 P04 Item Physical Details 0 1

100 REF Reference Numbers 0 12

1 10 PER Administrative Communications Contact 0 3

130 SAC Service, Promotion, Allowance, or Charge o 25

Information 140 ITS r"nn(i 1 tinn<H of ^alp 0 1

150 ITD Terms of Sale/Deferred Terms of Sale o 2

160 DIS Discount Detail 0 20

Not Used 165 INC Installment Information o 1 Not Used 170 TAX Tax Reference o >1

180 FOB F.O.B. Related Instructions 0 1

003040F850 1 2 8 October 1997
190 SDQ Destination Quantity 0 500

Not Used 200 1T3 Additional Item Data 0 5

210 DTM Date/Time Reference 0 10 220 LDT Lead Time o 12 230 SCH Line Item Schedule 0 200 n3 Not Used 235 TC2 Commodity 0 2 Not Used 240 TDl Gamer Details (Quantity and Weight) o 1

Not Used

250

260

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12 270

280

TD4

MAN

Carrier Details (Special Handling or Hazardous

Marks and Numbers

0

0

5

10 290 AMT Monetary Amount 0 1 n4 Not Used 295 TXI Tax Information 0 >1 LOOP ID - PKG 200

300 PKG Marking, Packaging, Loading 0 1 Not Used 310 MEA Measurements 0 >1 LOOP ID - N9 1000 330 N9 Reference Number 0 1 Not Used 335 MEA Measurements 0 40

340 MSG Message Text 0 1000 LOOP ID -Nl 200

350 Nl Name o 1

360 N2 Additional Name Information o 2 370 N3 Address Information 0 2 380 N4 Geographic Location 0 1 Not Used 385 NX2 Real Estate Property ID Component 0 3 390 REF Reference Numbers 0 12 400 PER Administrative Communications Contact 0 3 Not Used 410 FOB F.O.B. Related Instructions 0 1 415 SCH Line Item Schedule 0 200 Not Used 420 TDl Carrier Details (Quantity and Weight) 0 2

iNot Used

430

441)

TD5

1 U^

Carrier Details (Routing Sequence/Transit

Time) Lamer Details (equipment)

0u12

1 1

iNot Used

Not Used

4jU

460

1 U4

PKG

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marking, Packaging, Loading

r\\J0

cJ

200 LOOP ID - SLN 1000 Not Used 470 SLN Subline Item Detail 0 1 Not Used 480 SI Service Characteristic Identification 0 5 Not Used 490 PID Product/Item Description 0 1000 Not Used 500 P03 Additional Item Detail 0 104 Not Used 505 TC2 Commodity 0 2 Not Used

Not Used

510

520

SAC

DTM

Service, Promotion, Allowance, or Charge

llllDl 11 laLlui 1 Date/Time/Period

0

o

10

10 Not Used 522 CTP Pricing Information 0 25 Not Used 524 P04 Item Physical Details 0 1 LOOP ID - Nl 10

003040F850 1 3 8 October 1997
Not Used 530 Nl Name 0 I Not Used 540 N2 Additional Name Information 0 2 Not Used 550 N3 Address Information 0 2 Not Used 560 N4 Geographic Location 0 I Not Used 570 NX2 Real Estate Property ID Component 0 3 Not Used 580 REF Reference Numbers 0 12 Not Used 590 PER Administrative Communications Contact 0 3

Summary:

Pos. No. Must Use 010

020 Must Use 030

Seg. IDCTT

AMT

SE

Name

Transaction Totals

Monetary Amount

Transaction Set Trailer

Req.

Pes. M

O

M

Max.l'se

1

Loop

Repeat

Notes and Comments

n5n6

Transaction Set Notes

1. If segment LIN is used, do not use LINOl.

2. PO102 is required.

3. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl) should

always equal the quantity ordered (POl 02) in the POl segment.

4. If AMT is used in the detail area, then AMTOl will = 1 and AMT02 will indicate total line amount as calculated by the sender.

5. The number of line items (CTTOl) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POl 02) for each POl segment.

6. If AMT is used in the summary area, then AMTOl will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

O0304OF850 1 4 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl ) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Des. Element

Must Use STOl 143

Must Use STOl 329

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 850 X12.1 Purchase Order

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Use to transmit a unique number assigned by the originator ofthe

transaction set. This number may be system generated.

I

I

I

003040F850 1 5 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

BEG Beginning Segment for Purchase Order

020

Heading

Mandatory

1To indicate the beginning of the Purchase Order Transaction Set and transmit identifying

numbers and dates

A request has been submitted to ASCX12 to add data elements to the BEG segment

that will carry the contract type (in terms ofits pricing arrangement, e.g.. Firm Fixed

Price, Cost Plus Award Fee, etc.), security classification, and type ofproduct or service

code. We expect those data elements to be availablefor use in ASCX12

Version/Release 3050.

Ref. Pes. Must Use BEGOl

Must Use BEG02

Data

Element

353

92

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

Use to indicate an original procurement instrument

This code is used only after the contractor has agreed

to all terms and conditions to be contained in the

procurement instrument transmitted.

07 Duphcate

Use to indicate the re-transmission ofa previously

transmitted procurement instrument

22 Infonnation Copy

Use to indicate that this is an information copy ofan

original procurement instrument. This information

copy is sent to addresses other than the selling party,

e.g., the Contract Administration Office. Purchase Order Type Code M ID 2/2

Code specifying the type of Purchase Order

Use to identify the type ofprocurement instrument represented by this transaction set LS

NE

RL

RT

ZZ

Lease New Order

Use to indicate a Purchase Order. A request has been

submitted to ASC XI2 to add a codefor Purchase

Order. We expect this code will be availablefor use in ASC XI2 Version/Release 3050. In the meantime, use

this code. Release or Delivery Order

An order for goods and services placed against a preexisting contract or blanket order Use to indicate releases, calls, or delivery orders

against existing indefinite procurement instruments.

Rental

Mutually Defined

Use to indicate that a type ofprocurement instrument

other than a lease, purchase order or delivery order is

003040F850 1 6 8 October 1 997
Must Use BEG03

BEG04

Must Use BEG05

Not Used BEG06

BEG07

Not Used BEG08

being issued. When used, use thefollowing NTE

segment to explain the type ofprocurement instrument

being issued. A request has been submitted to ASC

XI2 to add codesfor Agreement, Blanket Purchase

Agreement, Contract, Basic Agreement, Basic

Ordering Agreement, Grant, Indefinite Delivery

Indefinite Quantity (IDIQ), Indefinite Delivery

Definite Quantity (IDDQ), Requirements, Task Order,

and Letter Contract We expect these codes will be

available for use in ASCXI2 Version/Release 3050.

Do not usefor releases or delivery orders. When

applicable, use code RL.

324 Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Use to identify the procurement instrument identification number (PUN) not

the order against a basic procurement instrument, e.g., delivery order,

release, or calL Forpurchase orders, cite the order number. For delivery

orders, cite the basic procurement instrument identification number (e.g., the

contract or schedule number) and cite the delivery order or call number in BEG04. Federal numbers will not exceed 15 characters in length in order to comply with Federal Procurement Data System requirements.

328 Release Number ' —^ AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction Use to identify the delivery order, call or release number, (e.g., the

Supplemental PUN) against the basic procurement instrument cited in BEG03.

323 Purchase Order Date " M DT 6/6 Date assigned by the purchaser to Purchase Order

When BEG04 is used, cite the date ofthe delivery order, call or release. When BEG04 is not used, cite the date ofthe procurement instrument in BEG03.

367 Contract Number O AN 1/30 Contract number

587 Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment

AC Acknowledge - With Detail and Change

Use to indicate acknowledgment ofthis 850 is required

using the available segments in the 855 and

retransmitting the same data in the corresponding

segments in the 850. Changes are permitted.

AD Acknowledge - With Detail, No Change

Use to indicate acknowledgment ofthis 850 is required

using the available segments in the 855 and

retransmitting the same data in the corresponding

segments in the 850 without change.

AK Acknowledge - No Detail or Change

Use to indicate acknowledgment by acceptance or

rejection ofthis 850 is required.

1019 Invoice Type Code O ID 3/3

Code defining the method by which invoices are to be processed

003040F850 1 7 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. NTEOl

Must Use NTE02

NTE

030

Note/Special Instruction

Heading

Floating

100

To transmit information in a free-form format, if necessary, for comment or special

instruction

1 The NTE segment permits free-form information/data which, under ANSI X12

standard implementations, is not machine processable. The use of the NTE segment

should therefore be avoided, if at all possible, in an automated environment.

/. Must use when BEG02 is code ZZ, to identify the type ofprocurement instrument

being issued,

2. Use offree-form text is discouraged ifthe information can be provided by some

other means within the transaction set.

Data

Element

363

Data Element Summary

Name Attributes

Note Reference Code O ID 3/3

Code identifying the functional area or purpose for which the note applies

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Free Form Message M AN 1/60

Free-form text

003040F850 1 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

CUR Currency

040

Heading

Optional

1To specify the IfCUROS

IfCUR09

If GURU

IfCUR12

IfCUR14

IfCURlS

IfCURl?

IfCURlS

IfCUR20

10 IfCUR21

currency (dollars, pounds, francs, etc.) used in a transaction

is present, then CUR07 is required,

is present, then CUR07 is required,

is present, then CURIO is required,

is present, then CURIO is required,

is present, then CUR 13 is required,

is present, then CUR13 is required,

is present, then CUR16 is required,

is present, then CUR16 is required,

is present, then CUR19 is required,

is present, then CUR19 is required.

1 See Figures Appendix for examples detailing the use of the CUR segment.

Use to identify the currency in which payment will be made if in other than U.S. Dollars.

Ref. Pes. Must Use CUROl

Must Use CUR02

Not Used CUR03

Not Used CUR04

Not Used CUR05

Not Used CUR06

Not Used CUR07

Not Used CUR08

Not Used CUR09

Not Used CURIO

Not Used CURll

Data Element Summary

Data

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual PR Payer

Use to indicate thepaying office. 100 Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Use the appropriate code to specify the currency that will be used to make

payment.

280 Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual 100 Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

669 Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

003040F850 I 9 8 October 1 997
Not Used CUR12

Not Used CUR13

Not Used CUR14

Not Used CUR15

Not Used CUR16

Not Used CUR17

Not Used CUR18

Not Used CUR19

Not Used CUR20

Not Used CUR21

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

003040F850 1 10 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use REFOl

REF Reference Numbers

050

Heading

Optional

12 To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

1. Use this l/REF/050 segment to identify reference niinihers that apply to all ofthe

line items. When the reference numbers vary by line item, use the 2/REF/lOO segment,

2. A request has been submitted to ASCX12 to increase the maximum use ofthis segment to greater than 1. Ifapproved, the use will be increased in ASCX12

Version/Release 3050. Until approved, there can be no more than 12 iterations ofthe

REFsegment at this point in the transaction set.

Data Element Summary

Data

Element

128

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

A request has been submitted to ASC X12for a code to specify Type of

Science andfor Catalog number (for Research and Development work). If

approved, these codes will be available for use in ASC XI2 Version/Release

3050.

16 Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Use to indicate that the order involves a foreign

military sale. 73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Use to indicate the statement of work (SOW) number

or a number within the statement ofwork where

additional information can befound regarding the

line item. Ifthe SOWis a part ofthe order, the PWK

segment can be used to indicate how it is being

transmitted to the selling party if not otherwise

included in the transaction set. 97 Package Number

A serial number indicating unit shipped

AH ' Agreement Number

Use to indicate d Union Agreement number.

AT Appropriation Number

Use to indicate accounting appropriation data. Cite

the data as a literal string in REF03.

AU Authorization to Meet Competition No.

003040F850 1 8 October 1997
Use, as applicable, to cite the statutory authorityfor

using other than full and open competition.

Authorization Number

Proves that permission was obtained to provide a service Use to indicate the statutory authorization under

which this order is negotiated.

Bill of Lading Number

Use to indicate a government bill oflading (GBL).

Purchase Order Line Item Identifier (Buyer)

Contract Line Item Number

Customer catalog number

Use to indicate the Catalog ofFederal Domestic

Assistance where thefunding sourcefor a research

effort can befound. A request has been submitted to ASCXI2 to add a codefor the generic term Catalog.

We expect this code will be availablefor use in ASC

X12 Version/Release 3050. In the meantime, use this code. Customer Reference Number

Use to indicate the internal number the contractor assigned to the buying party.

Drawing Number

Defense Priorities Allocation System (DPAS) Priority

Rating

Charge Card Number

Use to indicate the government credit card under

which paymentfor this instrument will be

accomplished. fVlten used, provide the credit card

expiration date in the 1/DTM/lSO segment citing code

036 in DTMOl.

Standard Industry Classification (SIC) Code

Use to indicate the Standard Industrial Classification

(SIC) Code applicable to this order.

Internal Order Number

Use to indicate the requisition number (e.g., the

MILSTRIP/FEDSTRIP document number).

Item Number

Use to indicate a Federal Supply Class (FSC) special

item number.

Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance decisions

Use to indicate the surveillance criticality designator

that will be applicable to the order. Purchase Description

Paragraph Number

Use to indicate a particular paragraph or section in the order that contains applicable information.

Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations

12 8 October 1997
LT

P4

PH

PR

QC

RQ

RS

S2

S3

TG

TH

TN

TP

W2

W6

XC

XE

ZF

ZZ

Use to indicate the solicitation number that resulted in

this procurement instrument. Ifapplicable, concatenate the LAST amendment number with the

solicitation number.

Lot Number

Project Code

Use to indicate the project number applicable to this order.

Priority Rating

Use to indicate the MILSTRIP/FEDSTRIPpriority. Price Quote Number

Use to indicate the contractor's bid, quote or proposal

number.

Product Specification Document Number

Model designation of replacement component

Purchase Requisition No.

Use, as appropriate, to indicate an internal number

such as a purchase request or purchase request order

number. Wlten citing a purchase request number,

concatenate its line number with the purchase request

number if it is necessary to transmit both numbers.

Returnable Container Serial Number

Military Specification Number (MILSPEC)

Specification Number

Use to indicate a specification other than a MILSPEC.

When used, identify the specification in REF03.

Transportation Control Number (TCN)

Transportation Account Code (TAC)

Transaction Reference Number

Use to indicate the unique reference number ofa

related transaction set (e.g., an 841 transaction set carrying a related technical specification or drawing).

Each transaction set has a unique number. In the case ofthe 841 transaction set, that number is carried

in SPI02.

Test Specification Number

Weapon System Number

Identifies a weapon system

Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter Cargo Control Number

Use to indicate the tracking numberfor bulkfuel

being sent by a tanker vessel Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

Contractor Establishment Code (CEC)

Goverment identifier to designate a contractor; it is nine

characters, eight numeric and a final alpha

Mutually Defined

Use to indicate another type ofreference number.

When used, identify the nature ofthe number in REF03. Examples ofthe numbers that can be

003040F850 1 13 8 October 1997
included here (for which data maintenance has been

submitted to ASCX12) are: Military Standard

Number, Technical Document Number, Technical

Order Number, Related Contract Line Item Number,

and Standard Number. Ifapproved, the codes will be

availablefor use in ASC XI2 Version/Release 3050.

REF02 127 Reference Number .

.

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

ifa reference number has an associated revision number, suffix or

extension, concatenate the reference and revision/suffix/extension number

and carry the resultant number in this data element.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

1) Use to carry additional information related to the number cited in REF02.

Use offree-form text is discouraged.

2) When REFOl is code AT, cite the accounting appropriation as a literal string in this data element.

003040F850 1 14 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

PER Administrative Communications Contact

060

Heading

Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

1. Use to identify a contract when that party is not to be associated with an address. When an address is also required, use the l/PER/360 segment.

2. A request has been submitted to ASC XI2 to add data element 443, Contact Inquiry

Reference, atPER07. This data element will permit citing the title ofthe party

identified in PER02. Ifapproved, this data element will be availablefor use in ASC

X12 Version/Release 3050.

Must Use

Ref. Pes. PEROl

PER02

PER03

Data

Element

366

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

HM Hazardous Material Contact NT Notification Contact Use to indicate the party to be contactedfor shipping

instructions. Use only when LDTOl in the l/LDT/160

segment cites code AI. RE Receiving Contact Use to indicate the party to be contacted to schedule a shipment Use only when LDTOl in the l/LDT/160

segment cites code AI. ZZ Mutually Defined

Use to indicate an Advisor (the individual who will work with the contractor on a research effort). A

request as been submitted to ASCXI2 to add a code

for ADVISOR. We expect this code will be available

for use in ASC XI2 Version/Release 3050. In the

meantime, use this code. 93 Name O AN 1/35

Free-form name

Cite the last namefirst, followed by thefirst name. Do not truncate the last name ifthe whole name is longer than 35 characters. Instead, truncate or

use the initial ofthefirst name. 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU

EM

FX

IT

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Facsimile

International Telephone

Include the country code.

003040F850 1 15 8 October 1997
TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02.

PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to specify a second communication numberfor the party cited in PER02.

For example, ifPER03/04 cites the commercial telephone number, then

PER05/06 can be used to cite an electronic mail number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing either code AU or

TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02.

PER06 364 Communication Number X AJ\ 1/80

Complete communications number including country or area code when

applicable

003040F850 1 16 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

Comments:

Notes:

Must Use

Ref. Pes. FOBOl

FOB02

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified m FOB02/FOB03 and FOB06/FOB07.

1. Use this l/FOB/080 segment ifthe FOBpoint and the acceptance location apply to

all ofthe line items. When the FOBpoint or acceptance location vary by line item, use

the 2/FOB/180 segment

2. This segment is not necessary when the order is for a service.

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

Use to indicate that the FOB point is origin.

PE Prepaid and Summary Bill Use to indicate that transportation costs are authorized

to be prepaid and added to the invoice. PP Prepaid (by Seller) Use to indicate that the FOBpoint is destination. Location Qualifier X ID 1/2

Code identifying type of location

1. Use to identify the FOB point.

2. A request has been submitted to ASC X12 to add codesfor Port of

Embarkation, Port ofLoading, and Government Furnished Property FOB

Point We expect these codes will be availablefor use in ASCXI

Version/Release 3050.

DE

FV

IT

OR

Destination (Shipping) Free Alongside Vessel (Free On Board [F.O.B.] Point)

Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point

Use to indicate a Freight Forwarder.

Origin (Shipping Point)

003040F850 1 17 8 October 1997
FOB03

Not Used FOB04

Not Used FOB05

FOB06

FOB07

Not Used FOB08

Not Used FOB09

ZZ Mutually Defined

Use to indicate that the FOBpoint is neither origin nor destination. When used, cite the actual FOBpoint

in FOB03. Ifthe actual FOBpoint is an address or geographical location, use in conjunction with one

iteration ofthe appropriate Nl hop, using code EXin NIOL

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content Use to identify the FOBpoint only when FOB02 is code ZZ. Ifnecessary, use one iteration ofthe Nl loop, using code KXin NlOl, to specify the

address ofthe FOB point. Use is discouraged.

334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

309 Location Qualifier X ID 1/2

Code identifying type of location Use to identify the acceptance point.

DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate that the acceptancepoint is neither

origin nor destination. When used, cite the actual

acceptance point in FOB07. Ifthe actual acceptance

point is an address or geographic location, use in conjunction with one iteration ofthe Nl loop, using

code ZZ in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content Use to identify the acceptance point when FOB06 is code ZZ. Ifnecessary, use one iteration ofthe Nl loop, using code ZZ in NlOl, to specify the

address ofthe acceptance point. Use is discouraged.

54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

00304OF85O I 18 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref. Pes. CSHOl

CSH02

CSH03

Not Used CSH04

Not Used CSH05

CSH06

CSH07

CSH Header Sale Condition

110

Heading

Optional

5To specify general conditions or requirements of the sale

12

123

If CSH02 is present, then CSH03 is required.

If either CSH06 or CSH07 is present, then the other is required.

CSH04 is the account number to which the purchase amount is to be charged.

CSH06 identifies the source of the code value in CSH07.

CSH09 is the percent of the Set-Aside.

Use this 1/CSH/llO segment to specify special services or conditions applicable to all ofthe line items in the order. When the special services or conditions vary by line item, use the 2/778/140 segment.

Data

Element

563

564

565

508

596

559

560

Data Element Summary

Name Attributes

Sales Requirement Code O ID 1/2 Code to identify a specific requirement or agreement of sale P2 Ship As Soon As Possible

P4 Do Not Preship

SC Ship Complete

Use to indicate partial shipments will not be accepted.'

SV Ship Per Release

Use to indicate that the ordered item(s) are to be

shipped in place.

Do-Not-Exceed Action Code O ID 1/1 Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565)

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Do-Not-Exceed Amount X N2 2/9

Maximum monetary amount value which the order must not exceed. Use to indicate a maximum price that ifthe vendor would exceed, the order

need not befilled. Account Number O AN 1/35

Account number assigned

Required Invoice Date O DT 6/6 Date specified by the sender to be shown on the invoice. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values AX ANSI Accredited Standards Committee, XI

2

Use this code to comply with the syntax ofthe CiSllfl segment. _^ ^ ^,.^^^,.^:,^.,.„.,^ Special Services Code - ^ ID 2/10

Code identifying the special service Use to identify the inspection location as either at origin or at destination. Data element 560 does not appear in Table 2 ofthis transaction set. Therefore, ifthe inspection location varies by line item, code LI in NlOl of

the 2/N1/350 loop must be usedfor this purpose.

003040F850 1 19 8 October 1997
Not Used CSH08

Not Used CSH09

IM Inspect at Destination

10 Inspect at Origin

566 Product/Service Substitution Code O ID 1/2

Code indicating product or service substitution conditions

954 Percent O R 1/10

Percentage expressed as a decimal

003040F850 1 20 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Must Use

Notes:

Ref. Pes. SACOl

SAC02

Not Used SAC03

Not Used SAC04

SAC05

SAC

120

Service, Promotion, Allowance, or Charge Information

Heading

Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC 10 is present, then the other is required.

5 If SACl 1 is present, then SAC 10 is required.

6 If SAC13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC 14 is present, then SAC 13 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC 10 alone is used to indicate a specific quantity which could be a dollar amount,

that is applicable to service, promotion, allowance or charge.

SAC10 and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.

4 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 5 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SAC 10 using the qualifier "DO" - Dollars in SAC09.

Use the l/SAC/120 segment to identify charges that apply to all ofthe line items. Ifthe

charges vary by line item, use the 2/SAC/130 segment

Data

Element

248

1300

559

1301

610

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount O N2 1/15

003040F850 1 21 8 October 1997
Not Used SAC06

Not Used SAC07

Not Used SAC08

SAC09

SAC10

SAC11

Not Used SAC12

Not Used SAC13

Not Used SAC14

Not Used SAC 15

Monetary amount

378 Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated 332 Allowance or Charge Percent X R 1/6

Allowance or charge expressed as a percent.

359 Allowance or Charge Rate O R 1/9

Allowance or Charge Rate per Unit

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken A conversion table may be required to convert agency codes to codes used by

ASCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. 339 Allowance or Charge Quantity X R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

Use to indicate the quantity to which the amount in SAC05 applies.

SAClO/11 can be used together to specify a quantity range to which the

amount in SACOS applies.

339 Allowance or Charge Quantity O R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F850 I 22 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Svntax Notes:

Semantic Notes:

Comments:

Notes:

Ref. Pes. ITDOl

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITDIO

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

5To specify terms of sale

1 If ITD03 IS present, then at least one of 1TD04 ITD05 or ITD 1 3 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

3 If ITD09 is present, then at least one of ITD 1 0 or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code m ITDOl is "04", then ITD07 or ITD09 is required and either ITDIO or ITDl 1 is required; if the code m ITDOl is "05", then ITD06 or ITD07 is required.

1. Use this l/ITD/130 segment when the discount terms apply to all ofthe line items. If

the discount terms vary by line item, use the 2/ITD/150 segment

2. Payment method was provided at time ofregistration. Changes to that data must be

made by submitting a registration data change using the 838 transaction set. ,

Data Element Summary

Data

Element

336

Attributes

O ID 2/2

333

338

370

351

446

386

362

388

389

Name

Terms Type Code

Code identifying type of payment terms 21 Fast Pay

Code indicating that an invoice is subject to accelerated payment

Use to indicate FASTPAYprocedures are applicable.

Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

Use the same code as the one indicated in ITD02 ofthe Contract Solicitation Response (843 transaction set). Refer to 003040 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

Terms Discount Amount O N2 1/10

Total amount of terms discount

UsCy ifneeded, to prevent differences that can resultfrom rounding off

methods.

Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

Deferred Amount Due X N2 1/10

003040F850 1 23 8 October 1997
ITDll 342

Not Used ITD12 352

ITD13 765

Not Used ITD14 107

ITD15 954

Deferred amount due for payment

Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

Description O AN 1/80

A free-form description to clarify the related data elements and their content Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced Payment Method Code O ID 1/1 Code identifying type of payment procedures Percent O R 1/10

Percentage expressed as a decimal

003040F850 1 24 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Must Use

Ref. Pes. DTMOl

DTM Date/Time Reference

150

Heading

Optional

10 To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

1. Use this l/DTM/150 segment to specify a required delivery date when it is expressed

as an actual date. Ifthe delivery schedule is expressed as a set number time period

after the occurrence ofsome event, use the l/LDT/160 segment. Ifthe l/LDT/160

segment is used, do not use this segment.

2. Use this l/DTM/150 segment to specify dates (e.g., quote date, transaction set date) if they apply to all ofthe line items in the order. When the dates vary by line item, use

the 2/DTM/210 segment

Data

Element

374

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

002

036

037

063

064

065

066

077

106

150

151

174

276

279

Delivery Requested

Use when an unpriced order is issued. The date cited

in DTM02 is assumed to be an estimated date. Expiration Date coverage expires

Use to indicate the expiration date ofthe government

credit card identified in the l/REF/050 segment

Ship Not Before

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Requested for Delivery (Week of) When this code is used, cite the beginning date ofthe

week.

Required By

Use when delivery is due exactly on the specified date. Service Period Start Use to specify the performance commencement date

for a line item that is ordering a service. Service Period End

Use to specify the performance completion datefor a

line item that is ordering a service. Month Ending

When used, cite the last date ofthe applicable month.

Contract Start The start date for a contract Contract Completion

003040F850 1 25 8 October 1997
DTM02

DTM03

373

337

DTM04 623

DTM05

DTM06

368

373

374

994

996

Date

Date (YYMMDD)

Time

The finish date for a contract Submittal Date an item was submitted to a customer When the l/REF/050 segment contains code TNin REFOl, use to specify the date ofthe reference

transaction set. Order Start Use to indicate the start ofa period ofperformance.

Order End

Point after which data can no longer be used (or

becomes invalid for use)

Use to indicate the end ofa period ofperformance.

Quote

The date on which a (price) quote was rendered

When REFOl is code PR, use to indicate the date of

the bid, quote or proposal

Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that delivery is required on or before

the specified date. X DT6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Specify time only in the HHMMformat.

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Use only when DTM03 is used to express a time. CD Central Daylight Time

CS Central Standard Time

CT Central Time

ED Eastern Daylight Time

ES Eastern Standard Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MD Mountain Daylight Time

MS Mountain Standard Time

MT * Mountain Time

PD Pacific Daylight Time

PS Pacific Standard Time

PT Pacific Time

624 Century O NO 2/2

1250

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

003040F850 1 26 8 October 1997
Code indicating the date format, time format, or date and time format

Use only when the date cannot be expressed in YYMMDDformat In that

case, use any code and carry the date and/or time in DTM07. J Refer to 003040 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

When delivery is specified as a range oftimefor a given date, e.g., use code '\ RTMin DTM06 to qualify a range oftimesfor a delivery on March 30, 1994

between 1:00 PM and 4:00 PM local time. Use DTMOl/02 to convey the

March 30, 1994 date.

003040F850 1 27 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Must Use

Ref. Pes. LDTOl

Must Use LDT02

Must Use LDT03

LDT04

LDT Lead Time

160

Heading

Optional

12 To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

1. Use this l/LDT/160 segment when the required delivery schedule is expressed as a

specified time periodfrom a stated event The l/DTM/150 segment is used when the

required delivery date is an actual date. Ifthe DTMsegment is used to provide a date,

this segment is not used.

2. Use this l/LDT/160 segment ifthe deliver}' schedule applies to all ofthe line items. Ifthe delivery schedule varies by line item, use the 2/LDT/220 segment

Data

Element

345

344

373

Data Element Summary

Attributes

M ID 2/2

Name

Lead Time Code

Code indicating the time range A request has been submitted to ASCXI2 to add code AY- From Date of

Award to Date ofDelivery. We expect this code will be availablefor use in ASCX12 Version/Release 3050.

AA

AD

AE

AF

AH

AI

AZ

380 Quantity

From date of PO receipt to sample ready

From date of sample approval to first product shipment

From date of PO receipt to shipment

From date of PO receipt to delivery

From Date of Receipt of First Article to First Article Approval

From Date of a Specified Event to Delivery

Use to indicate that the consignee or other contact must be notified within the time period cited to schedule a shipment When used, cite the contract communications number in the l/PER/060 segment

From Date of Receipt of Item to Date of Approval of

Item M R 1/15

Numeric value of quantity

Unit of Time Period or Interval Code indicating the time period or interval M ID 2/2

CY

DA

KK

MO

QY

SA

WK

Date

Date (YYMMDD)

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

O DT 6/6

003040F850 1 28 8 October 1997
Use to cite a date relevant to lead time code, for example, the start ofthe

cited activity.

003040F850 1 29 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

PID Product/Item Description

190

Semantic Notes:

Heading

Optional

200

To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required. 4 IfPIDOS is present, then P1D03 is required.

1 Use P1D03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"~Y" indicates that the specified attribute applies to this item. A "N" indicates it does

not apply. Any other value is indeterminate.

Comments: 1 If FIDO 1 = ' F", then FID05 is used. If FIDO 1 = ' S", then FID04 is used. If FIDO 1 =

"X", then both FID04 and FIDOS are used.

2 Use FID06 when necessary to refer to the product surface or layer being described in the segment.

3 FIDO? specifies the individual code list of the agency specified in FID03.

Notes: 1. Use to provide a briefdescription ofthe supplies or services being ordered.

2. Use is discouraged. Whenever possible, items should be described by successive

iterations of235/234 pairs in the POl segment or by a reference number. Use coded

data whenever possible.

3. Use this l/PID/190 segment to provide an overall description ofthe order that applies to all the line items. When descriptions vary by line item, transmit a general

description in this segment and use the 2/PID/OSO segment to transmit the varying

descriptions.

Data Element Summary

Ref. Data

Des. Element

Must Use PIDOl 349

Not Used PID02 750

Not Used PID03 559

Not Used PID04 751

PID05 352

Not Used PID06 752

Not Used PID07 822

Not Used PID08 1073

Attributes

M ID 1/1 Name

Item Description Type

Code indicating the format of a description F Free-form

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003040F850 1 30 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes: Comments:

Notes:

Ref. Pes. MEAOl

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

123

45

6

1

1

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA03 is present, then MEA04 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

/. Use the l/MEA/200 segment to provide measurements that apply to all ofthe line

items. Ifmeasurements vary by line item, use the 2/MEA/049 segment.

2. This segment can be used to provide any measurement applicable to the order

including the variations in quantity; warranty periods; andfor a requirements or

indefinite quantity procurement instrument, the minimum/maximum quantity per

order, the maximum that may be ordered during a specified time period, and the

maximum obligations ofthe government and contractor.

Data Element Summary

Data

Element

131

Attributes

O ID 2/2

BT

Name

Measurement Reference ID Code

Code identifying the broad category to which a measurement applies

Use any code. Batch Limits

Limits set on test results from all product made for one

unit or period of production

,fJse to indicate the limits ofthe government's

obligation to order under a requirements or indefinite quantity procurement instrument Do not usefor a

purchase order or delivery order. Counts

Use to indicate variations in quantity when expressed

as a discrete quantity. Use MEAO5/06 to provide the

quantity over and under.

Defects

Use to indicate a warranty period. "1 Lot Limits

Limits set on test results from all product contained in a

single shipment (which may involve any multiple or

fraction of transportation carrier units) to one customer Use to indicate the limits ofthe contractor's obligation

to deliver under a requirements or indefinite quantity

procurement instrument. Do not usefor a purchase

order or delivery order. PM Permitted

CT

DE

LT

003040F850 1 31 8 October 1997
MEA02

MEA03

MEA04

Must Use COOlOl

The condition or activity approved by the appropriate

regulatory agency

Use to indicate that measurement values are

applicable to the minimum and maximum quantity or

dollar value permittedper order against an indefinite instrument. Use MEA05/06 to cite the minimum and

maximum.

RG Regulatory Limit

^se to specify the maximum the government may

orderfrom a requirements or indefinite quantity

procurement instrument in a specified time period, A

request has been submitted to ASCX12 to add a code

for Order Limits. We expect this code to be available

for use in ASCX12 Version/Release 3050. In the

meantime, use this code. Do not usefor purchase

order or delivery order,

738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code but the listed codes are preferred.

MX Maximum

fJse when MEA01 is either code BTorLT,useto

indicate the maximum limit ofthe government's

obligation to order or the contractor's obligation to deliver under a requirements or an indefinite quantity

contract. JVlten MEAOl is code RG, use to indicate

the maximum amount that can be orderedfrom a

requirements or indefinite quantity contract in a

specified period oftime. PO Percent of Order (-, +)

Expression of allowable variance of order expressed

either as absolute (for example 92% to 110%) or

relative percent (for example - 8% to + 10%)

Use to indicate the percent variation in quantity

permittedfor the line items. Use MEA05/06 to indicate the percent over and under.

TT Time

Use to indicate the lehgiH ofa warranty period.

Specify the length ofthe time period in MEA03 and

the time period in MEA04-1.

739 Measurement Value X R 1/10

The value of the measurement

COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

This composite data element can be used to specify the maximum amount

that may be ordered during a specified period oftimefrom a requirements or

indefinite quantity contract. For example: ifthe maximum that can be

ordered in a quarter is 10,000 each, then MEAOl would cite code RG,

MEAOl would cite code MX, MEA03 would cite 10,000, MEA04-1 would cite code EA, and MEA04-4 would cite Ql.

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

/. Use any code.

2. A conversion table may be required to convert agency codes to codes used

003040F850 1 32 8 October 1997
byASCXn.

Refer to 003040 Data Element Dictionary for acceptable code values. Not Used C00102

Not Used C00103

C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used COO 109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00I13

Not Used C00114

Not Used C00115

MEA05

MEA06

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

740

741

Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code,

2. A conversion table may be required to convert agency codes to codes used

byASCXll.

Refer to 003040 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/10

The value specifying the minimum of the measurement range

1. When MEAOl is code CT or MEA02 is code PO, use to specify the

variation in quantity under.

2. When MEAOl is code PM, use to indicate the minimum quantity or dollar valuefor an order that can be placed against a requirements or indefinite quantity instrument

Range Maximum X R 1/10

The value speciiying the maximum of the measurement range

1. When MEAOl is code CT or MEA02 is code PO, use to specify the

variation in quantity over.

2. When MEAOl is code PM, use to indicate the maximum quantity or dollar valuefor an order that can be placed against a requirements or indefinite quantity instrument.

003040F850 1 33 8 October 1997
Not Used MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Not Used MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Not Used MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Not Used MEAIO 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003040F850 1 34 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

PWK Paperwork

Ref. Pes. Must Use PWKOl

210

Heading

Optional

25

To identify the type and transmission of paperwork or supporting infoiTnation

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

1. Use, as applicable, to Indicate how technical documentation, drawings or

specifications are beingprovided by the buying party or required by the buyingparty or

required to be provided by the contractor and how that paperwork will be provided.

2. Use this l/PWK/210 segment when the information applies to all the line items. If

the information varies by line item, use the 2/PWK/070 segment.

Data Element Summary

Data

Element Name Attributes

755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

A request has been submitted to ASC X12 to add codesfor: Certified Cost

and Price Data, Wage Determination, Union Agreement, Attachment, and

Contract Security Classification Specification. We expect these codes to be

available for use in ASC XI2 Version/Release 3050.

23

25

35

CI

CP

cx

CY

DW

Fl

Contractual Plan

Use to indicate a proposal. A request has been

submitted to ASC XI2 to add a codefor Proposal, We

expect this code will be availablefor use in ASCXI

2

Version/Release 3050. In the meantime, use this code. Purchase Plan

Use to indicate a make or buy plan.

Subcontractor Plan Cost Data Summary

Use to indicate cost andprice data must be provided.

Certificate of Compliance (Material Certification)

Use to indicate a Certificate of Conformance. When

used, PWK04 should cite code PC.

Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdovra

structure Contract Funds Status Report (CFSR)

Status report for funds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs Drawing(s) Cost Performance Report (CPR) Format 1 Detailed contract status report including current

003040F850 1 35 8 October 1997
PWK02 756

PWK03

PWK04

757

98

reporting month values at specified levels of the work

breakdown structure F2 Cost Performance Report (CPR) Format 2

Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with beginning

and ending values F4 Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining significant cost or schedule variances IT Certified Inspection and Test Results MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

SN Shipping Notice

SP Specification

US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 2/2

Code defining timing, transmission method or format by which reports are to be sent While any code can be used, Code EL is preferred when the indicated

paperwork can be provided electronically using one ofthe ASCX12

transaction sets specifically designedfor the purpose. BM By Mail

EL Electronically Only

FX By Fax

WS With Shipment (With Package)

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

1. Use to indicate the recipient ofthe paperwork ifthere is only one recipient

andprovide the address, ifnecessary, in the Nl loop. Ifthere is more than one recipient, identify all recipients and their addresses in the Nl loop.

2. A request has been submitted to ASC X12 to add codesfor Contracting

Officer Representative, and Patiy to Receive ProposaL We expect these

codes will be availablefor use in ASCXI2 Version/Release 3050.

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer. C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

003040F850 1 36 8 October 1997
PWK05

PWK06

PWK07

PWK08

Must Use C00201

Not Used C00202

Not Used C00203

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit KG Project Manager

The address of the person responsible for the management of a designated project

KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

SM Party to Receive Shipping Manifest

ZD Party to Receive Reports

The organization designated to receive reports

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 10 Department of Defense Activity Address Code

(DODAAC)

Includes Civilian Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

67 Identification Code X AN 2/17

Code identifying a party or other code

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content Use only if necessmy to provide additional information or instructions

related to a specified paperwork item. Use is discouraged.

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed Use to indicate that the specifiedpaperwork is required to be provided by the contractor,

3 Complete

Use the information provided, add additional required

data, distribute as indicated Use to indicate that the specified paperwork is being

provided by the buying activity in a separate medium

or transaction set, but is a part ofthe order. Data

maintenance has been submitted to ASCX12 asking

for a codefor Provided. Ifapproved, that code will be

available for use in ASCX12 Version/Release 3050. In the meantime, use this code. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003040F850 1 37 8 October 1997
Not Used C00204 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Not Used C00205 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003040F850 1 38 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

PKG Marking, Packaging, Loading

220

Heading

Optional

200

To describe marking, packaging, loading, and unloading requirements

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKGOl is required. 3 If PKG05 is present, then PKGO 1 is required.

Semantic Notes: 1 PKG04 should be used for industry-specific packaging description codes. Comments: 1 Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. 2 If PKGOl = "T", thenPKGOS is used. If PKGOl = "S", then PKG04 is used. If PKGOl = '^X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred to. 4 Special marking or tagging data can be given in PKG05 (description). Notes: 1. Use this l/PKG/220 segment to identify packaging requirements that apply to all of

the line items. When the packaging requirements vary by line item, use the 2/PKG/300

segment.

2. A request has been submitted to ASCX12 to add MIL-STD 2073-2C codes to ASC

XI2 standards. Ifapproved, those codes will be availablefor use in ASCXI

Version/Release 3050 and they will be carried in PKG02/03/04. Until those codes are

available, packaging information can be transmitted as a MIL-STD 2073-2C code

string (as is currently done in a paper instrument) in PKG05. If additional packaging

information is required to be provided to prospective bidders the N9 loop (code K7) can be used.

3. Do not use when standard commercial packaging is acceptable.

Ref. Pes. PKGOl

PKG02

PKG03

Data

Element

349

753

559

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

Use when the packaging information is provided in free-form text. Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

A request has been submitted to ASCX12 to add MIL-STD 2073-2C

packaging characteristic codes, e.g., CD - Cleaning/Drying Procedures, CT

Cushioning Thickness, etc. We expect those codes to be available in ASC

X12 Version/Release 3050. In the meantime, use code 65 when providing

MIL-STD 2073-2C code string in PKG05.

65 Core Characteristics Use to indicate MIL-STD 2073-2Cpackaging codes.

Cite the code string in PKG05.

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DD Department of Defense

Responsible for Military Specification

OS General Services Administration (GSA)

003040F850 1 39 8 October 1997
Not Used PKG04

PKG05

Not Used PKG06

754

352

400

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate an activity other than DoD or GSA.

Data maintenance has been submitted to ASCXJ2. If

approved, a codefor Federal Government will be

available in ASCX12 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

Description X AN 1/80

A free-form description to clarify the related data elements and their content Use to identify a string ofMIL-STD 2073-2Cpackaging codes or to provide

packaging information in free-form text. The MIL-STD 2073-2C code string uses a positional and sequential system. Coded data must appear in the

sequence and the number ofpositions specified in Appendix F ofMIL-STD

2073-1. Zeros shall be inserted in the code stringfor data that is not being

provided. A comma (,) will be used as a delimiter between the data in the

code string. Use ofthis data element is discouraged.

Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003040F850 1 40 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5

Notes:

Not Used

Ref. Pes. TD501

TD502

TD503

TD504

Carrier Details (Routing Sequence/Transit Time)

240

Heading

Optional

12To specify the carrier and sequence of routing and provide transit time information

At least one of TD502 TD504 TD505 TD506 or TD512 is required.

If TD502 is present, then TD503 is required.

If TD507 is present, then TD508 is required.

If TD510 is present, then TD511 is required.

When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

7. Use this 1/TD5/240 segment to specify the transportation method that is applicable

to all ofthe line items. Ifthe transportation method varies by line item, use the

2/TD5/250 segment

2. Use the 1/TD5/390 when the transportation method code is the samefor all the line items but is dependent upon the citing ofa namedparty.

Data

Element

133

66

67

91

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a caiTier to a specific shipment movement

Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67)

10 Department of Defense Activity Address Code

(DODAAC)

Wlien TD504 is code PL, use code 10 to indicate the

number in TD503 is the DoDAAC ofthe pipeline.

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2 Code specifying the method or type of transportation for the shipment

1. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

Not Used TD505 387

Not Used TD506 368

Not Used TD507 309

D Parcel Post Use to indicate the U.S. Postal Service and not a

private carrier. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

003040F850 1 41 8 October 1997
Not Used TD508 310

Not Used TD509 731

Not Used TD510 732

Not Used TD511 733

Not Used TD512 284

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service

003040F850 1 42 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

Ref. Pes. TD401

TD402

TD403

TD404

260

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Use this 1/TD4/260 segment to provide hazardous material information that applies to

all the line items. Ifthe hazardous material varies by line items, use the 2/TD4/270

segment.

Data Element Summary

Data

Element

152

208

Attributes

X ID 2/3

209

352

Name

Special Handling Code

Code specifying special transportation handling instructions HM Endorsed as Hazardous Material

NC Notify Consignee Before Delivery

Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

A requestfor thefollowing codes has been submitted to ASC X12: Storage

Compatibility Group and Hazard Class or Division. We expect these codes to be available in ASCX12 Version/Release 3050.

D Hazardous Materials ID, DOT

Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content Use is discouraged.

003040F850 1 43 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

Notes:

MAN Marks and Numbers

270

Heading

Optional

10 To indicate identifying marks and numbers for shipping containers

1 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

2 When both MAN05 and MAN06 are used, MAN05 is the startmg number of a sequential range, and MAN06 is the ending number of that range.

1. Use this 1/MAN/270 segment when marks and numbers apply to all ofthe line items. Use the 2/MAN/280 segment when the marks and numbers vary by line item.

2. Use to identify such data as MILSTRIP/FEDSTRIP number, Transportation

fontrol number. Project Priority' number, and consignee related codes.

Data Element Summary

Ref. Pes. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Name Attributes

Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87)

S Entire Shipment

Use to indicate that the marks and numbers are

applicable to all line items in the order. Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

Marks and Numbers Qualifier O ID 1/2

Code specifying the application or source of Marks and Numbers (87)

S Entire Shipment

Use to indicate that the marks and numbers are

applicable to all line items in the order. Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment

003040F850 1 44 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

N9 Reference Number

290

N9 Optional

Heading

Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

1. Use the 1/N9/290 segment to specify clauses, special instructions or other references

which are applicable to all ofthe line items. Use the 2/N9/330 segment to specify

similar information applicable to a line item.

2. When an alternate section is relevantfor a cited clause, concatenate the

alpha/numeric alternate cite with the clause number in N902.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

A request has been submitted to ASCX12 to add codesfor Circular number,

which will be used to specify an OMB Circular number, Special Instruction,

and Federal Information Resources Management Regulation. We expect

these codes to be availablefor use in ASCXI2 Version/Release 3050.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

CJ Clause Number

Use to indicate a purchasing activity generated clause

or special provision notfound in the FAR, DFARS,

Agency acquisition regulation supplement, or FIRMR.

Identify the source ofthe clause in N903.

DD Document Identification Code

Use to identify a Department ofLabor wage

determination.

DF Defense Federal Acquisition Regulations (DFAR)

Use to indicate a clausefound in the DFARS.

DX Department^Agency Number

Use to indicate an agency clause and specify the

agency in N903.

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

K7 Paragraph Number

Use to identify information for contractors, e.g., packaging information. Cite an applicable number in N902 andprovide the information in thefollowing

MSG segment. The numbering system can be based on the uniform contractformat, e.g., H-1 for special

requirements, or any other numbering system the

003040F850 1 45 8 October 1997
N902

N903

N904

127

369

373

Not Used N905 337

Not Used N906 623

vriginator desires. The 2/REF/lOO segment can then

be used to cite the reference when it is applicable to a

line item. KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use, ifapplicable, to indicate the master solicitation that contains applicable terms and conditions.

VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

^se to identify any other reference that cannot use

specific qualifier code. Indicate in N903 the source of^

the reference and use thefollowing MSG segmentfor

text, ifnecessary. Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text Use is discouraged.

Date O DT6/6

Date (YYMMDD)

Use to indicate the date ofa clause, wage determination, or other reference. When the date is used it will be in YYMMDDformat so a clause date should

always end with the numeric 01 indicating thefirst day ofthe month. This

rule is necessary to comply with ASCX12 syntax.

Time

'

" X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003040F850 1 46 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

MSG Message Text

Ref. Pes. Must Use MSGOl

Not Used MSG02

300

N9 Optional

Heading

Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 1. Use this segment to carry the title andfull text, if required, a special instruction, or

other information associated with the number cited in N902.

2. Use ofthis segment is discouraged.

Data Element Summary

Data

Element Name Attributes

933 Free-Form Message Text M AN 1/264

Free-form message text 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003040F850 1 47 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

310

Nl Optional

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N103 or N 104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N1 0 1

/. Wheneverpossible, address information should be transmitted using code values

contained in a combination ofthe NlOl, Nl03/04 data elements. Use N102 and the

N2-N4 segments only when it is necessary to transmit thefull address. For examplCf if a vendor can be identified by a DUNS number, it is not necessary to transmit the

vendor'sfull address since the relationship between the DUNS number and the

vendor's address can be established by accessing a data base in which the information

is stored, having been put there at the time the vendor electronically registered as a

federal government trading partner.

2. Use the 1/Nl/SlO loop to identify organizations orpeople that apply to all ofthe line items, or are not applicable at the line item level (e.g., ordering party, etc.). When the

addresses vary by line item, use the 2/N1/350 loop.

3. At least 3 iterations ofthis segment are required using codes BY, PO and SE.

Must Use

Ref. Pes. NlOl

Data

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

A request has been submitted to ASCXI2 to add additional codesfor

Contracting Officer Representative, Party Authorized to Definitize Contract

Action, Government Furnished Property FOB Point, Party to Receive

Proposal, and Transportation Office. We expect these codes will be available

for use in ASCX12 Version/Release 3050.

28 Subcontractor

3 1 Postal Mailing Address

Use only when an actual mailing address is reauired,WBL

and is differentfrom the address providedfor any mm

other qualifier code. Do not use ifanother qualifier

code can be used to pass this address. When used, cite the name of the party in N102 and N2 segment, if necessary. 54 Order Writer

^ Individual who receives the product from the customer and prepares the repair order describing work to be

performed

Use to indicate activities authorized to place orders

against basic contracts, e.g., requirements, indefinite

quantity, BPAs, BOAs, etc Do not usefor purchase

orders or delivery orders. 88 Approver

003040F850 1 48 8 October 1997
AE

AG

BT

BY

C4

C3»

IC

KE

KX

KY

LI

MF

MP

OB

003040F850_1

Manufacturer's representative approving claim for payment

Use to indicate the party approving a Contract Data

Requirements List (CDRL).

Additional Delivery Address

Use to indicate a shipment in-place location. Agent/Agency

Bill-to-Party

Use to indicate tlie party who will provide

reimbursement for the payment ofa contractor's

invoice. This is an internal government billedparty

and not the party the contractor bills. Use is discouraged. Use only when the vendor receiving the

order or other party receiving the order or a copy of

the order, needs to receive this information.

Buying Party (Purchaser)

Use to indicate the purchasing office or activity. Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area Party to Receive Cert, of Compliance

Use to indicate the party to receive a Certificate of

Conformance.

Intermediate Consignee

Use to indicate a freightforwarder.

Place of Performance

Use to specify a manufacturingfacility other than the

contractor's facility. Free on Board Point

Use to indicate the FOBpoint when it has to be

described by a specific address rather than as a code

value indicating either origin or destination. Technical Office

Use to indicate the technical office that has

cognizance over the technical portion ofthe order, if different than the office originating the order. Do not

use unless it is intendedfor the vendor to deal directly

with the cited party.

Inspection Location

Place where the item was viewed or inspected

Use to indicate the inspection location when it has to be described as a specific address rather than a

location such as origin or destination. Manufacturer of Goods

Manufacturing Plant Use to indicate that the manufacturingfacility is differentfrom the contractor or contractor's mailing

address. Ordered By

Use to identify the activity placing an order against a

basic contract.

49 8 October 1997
OH

01

PK

PL

PO

PR

PZ

RC

RI

SE

SK

ST

003040F850 1

Other Departments

Use to indicate the Hazardous Materials Office. A

request has been submitted to ASCX12 to add a code

for this location. Ifapproved it will be availablefor

use in ASCX12 Version/Release 3050. Until that

time, use this code. Outside Inspection Agency

'^se to indicate the inspection agency is other than the Contract Administration Office. Party to Receive Copy

'Pse this code to indicate the party receiving a

solicitation. A request has been submitted to ASCX12

to add a codefor this purpose. We expect it to be

availablefor use in ASCX12 Version/Release 3050.

Until that time, use this code.

Party to Receive Purchase Order

fJse to indicate entities other than the contractor that are to receive copies ofthe order. Party to Receive Invoice for Goods or Services

[Use to indicate where the invoice should be mailed.

Payer

Use to indicate the paying office. Party to Receive Equipment

Name a party to receive the transfer of equipment

Use to indicate the requesting agency/activity. A

request has been submitted to ASCX12 to add a code

for Requester. We expect this code will be available

for use in ASCX12 Version/Release 3060. In the

meantimef use this code. Receiving Location

Use to indicate a location where the material wiU be

both inspected and accepted. A request has been

submitted to ASCX12 to add a codefor Inspection

and Acceptance. We expect this code to be available

for use in ASC XI2 Version/Release 3050. Until that

time, use this code. Remit To

Use to indicate the address to which payment should

be sent if it is different from the contractor's mailing

address, e.g., a bank, financial office location, etc

Selling Party

Secondary Location Address (SLA)

Identifies a physical address location in which a telecommunications circuit terminates; this address is in addition to a main service address Use to indicate a preliminary inspection locationfor a

first article. A request has been submitted to ASCX12

to add a codefor Preliminary Inspection Location.

We expect this code will be availablefor use in ASC

X12 Version/Release 3050. In the meantime, use this code. Ship To

Use to indicate the address to which an item must be

shipped. Ifthe ship-to address is an FPO orAPO,

Identify the FPO orAPO in theN4 segment using

50 8 October 1997
N401 and N403. "" ' " SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate a location where a service, e.g., grass

cutting, will be performed. ^^^^^ X2 Party to Perform Packaging

- A party responsible for packaging an item after it has

been produced

Z7 Mark-for Party

The party for whom the needed material is intended

ZZ Mutually Defined

Use to identify the acceptance location when it cannot

be described using a point such as origin or

destination. Data maintenance has been submitted to ASCX12 askingfor a codefor Acceptance Point. If

approved, the code will be available in ASCX12

Version/Release 3050.

N102 93 Name X AN 1/35

Free-form name N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1. Use, when applicable, to identify the namedparty.

2. A request has been submitted to ASCX12 to add a codefor Contractor

Establishment Code. We expect this code to be availablefor use in the ASC

X12 Version/Release 3050.

3. While Federal EDI will use the DUNS number, other numbers may be

requiredfor a period oftransition in order to cross-reference existing data

bases with new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a named party.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense

Activity Address Code or a Civilian Agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

Use to indicate vendors with CAGE codes. A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to indicate a HIAPAC address. FA Facility Identification Use to indicate a vendorfacility that cannot be

identified by eitlier a CAGE code or a DUNS number.

003040F850 1 51 8 October 1 997
N104 67 Identification Code X AN 2/17

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Not Used N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003040F850 1 52 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N201

N202

Additional Name Information

320

Nl Optional

Heading

Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the cited party can be identified by a code value in NlOl/03/04. ^ Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/35

Free-form name

93 Name O AN 1/35

Free-form name

003040F850 1 53 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N301

N302

Address Information

330

Nl Optional

Heading

Optional

2To specify the location of the named party

This segment is not necessary when the party can be identified by a code value in

mOl/03/04.

Data Element Summary

Data

Element Name Attributes

166 Address Information M AN 1/35

Address information

166 Address Information O AN 1/35

Address information

003040F850 1 54 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

N4 Geographic Location

340

Nl Optional

Heading

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is m the USA or Canada.

1. This segment is not necessary when the party can be identified by a code value in NlOl/03/04.

Ref. Pes. N401

N402

N403

N404

Not Used N405

Not Used N406

2. When identifying an APO/FPO, N401 carries the APO/FPO city name and N403

carries the ZIP code ofthe city.

Data Element Summary

Data

Element Name

19

Attributes

City Name O AN 2/30

Free-form text for city name

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

116 Postal Code O ID 3/9

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States) 26 Country Code O ID 2/3

Code identifying the country

A conversion table may be required to convert agency codes to ASCX12

codes,

309 Location Qualifier X ID 1/2

Code identifying type of location 310 Location Identifier O AN 1/30

Code which identifies a specific location

003040F850 1 55 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

REF Reference Numbers

350

Nl Optional

Heading

Optional

12 To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

/. This l/REF/350 segment can be used to establish distribution lists for namedparties

when applicable. Use ofdistribution lists reduces the need to repeat addresses in table

2.

2. Use this segment also to provide reference numbers associated with a delivery, Le., when Nl01 is code ST.

Must Use

Data Element Summary

Ref. Data

Des. Element Name

REFOl 128 Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

9B Repriced Line Item Reference Number

1. Use to indicate a specialprice authorization

number.

Not Used

REF02

REF03

127

352

BM

2. When used, code lA may be used in PEROl in the

l/PER/360 segment and code SPC should be used in

CTP02 in the 2/CTP/040 segment within the POl loop

ofthe line items that are authorized a specialprice.

Bill of Lading Number

Use to indicate a government bill oflading (GBL).

KC Exhibit Distribution List Qualifies a list of addressees to which the distribution of

a cited contract exhibit must be made

Use to indicate a CDRL distribution list. Cite the

distribution list number in REF02.

KK Delivery Reference

Use to indicate a delivery (Le., shipment) distribution

list when there are multiple ship-to addresses but the

list is the samefor all line items. Cite the distribution

list number in REF02.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003040F850 1 56 8 October 1997
Segment: PER Administrative Communications Contact

Position: 360

Loop: Nl Optional

Level: Heading

Usage: Optional

Max Use: 3 Purpose: To identify a person or office to whom administrative communications should be directed Syntax Notes: 1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

Semantic Notes: Comments:

Notes: 1. Use this l/PER/360 segment to identify contacts not associated with an address.

2. A request has been submitted to ASCX12 to add data element 443, Contact Inquiry

Reference, at PER07. This data element will permit citing the title ofthe party

identified in PER02. Ifapproved, this data element will be availablefor use in ASC

X12 Version/Release 3050.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use PEROl 366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

Use to identify individuals who can be contacted regarding the order. lA Review/Repricing Contact L When N101 is code SB, use to indicate an

individual who authorized a one time special pricefor

line items in this award instrument, e.g., a spot pricing

reduction from an existing contract or catalog price. In this instance, PER02 MUST be used.

2. When used, the l/REF/350 segment may be used to provide a special price authorization number by citing

code 9B in REFOl and the 2/CTP/040 segment in the

POl loop ofthe line items authorized the specialprice

should be used citing code SPC in CTP02.

BD Buyer Name or Department

CN General Contact When NlOl is code ST, use to indicate the accepting

official at destination. HM Hazardous Material Contact PC Purchasing Contracting Officer (PCO)

Person to whom a warrant has been issued authorizing

that person to obligate fiinds on behalf of the government

PP Project Director

Use to indicate the Investigator,'ie., the principal

party working on a research effort. A request has

been submitted to ASC XI2 to add a codefor

Investigator (for research and development work). We

expect this code will be availablefor use in ASCX12

Version/Release 3050. In the meantime, use this code. RP Responsible Person When NlOl is code C4, use to indicate the accepting

official at origin.

003040F850 1 57 8 October 1997
su Supplier Contact Use to indicate the selling party's point ofcontact PER02 93 Name O AN 1/35

Free-form name

Cite the last namefirst, followed by thefirst name. Do not truncate the last name if whole name is longer than 35 characters. Instead, truncate thefirst name or use the initial ofthefirst name. PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile

IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02.

PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

When PER03 is code TE, include the area code. PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in

PER02. For example, ifPER03/04 cites a commercial telephone number,

PER05/06 can be used to cite an Electronic Mail address. AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPER03 is used citing either codeAU or

TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02.

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

When PER05 is code TE, include the area code.

003040F850 1 58 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

TD5 Carrier Details (Routing Sequence/Transit Time)

390

Nl Optional

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD510 is present, then TD51 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Use this 1/TD5/390 segment when the shipment method is applicable to a named entity

and is the samefor all the line items that will be shipped to that named entity. Ifthe

shipment methodfor the named entity varies by line item, use the 2/TD5/430 segment.

Data Element Summary

Not Used

Ref. Des. TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Data

Element

133

66

67

91

387

368

309

310

731

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 10 Department of Defense Activity Address Code

(DODAAC)

Wlten TD504 is code PL, use code 10 to identify the

number in TD503 as the DoDAAC ofthe pipeline.

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2 Code specifying the method or type of transportation for the shipment

/. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

D Parcel Post Use to indicate the U.S. Postal Service and not a

private carrier. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

003040F850 1 59 8 October 1997
The point of origin and point of dnection

Not Used TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Not Used TD511 733 Transit Time X R 1/4

The numeric amount of transit time

Not Used TD512 284 Service Level Code X ID 2/2

Code defming service

003040F850 1 60 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

POl

Semantic Notes: Comments:

Notes:

Baseline Item Data

010

POl Mandatory

Detail Mandatory

1To specify basic and most frequently used line item data

1 If POl 03 is present. then POl 02 is required. 2 If POl 05 is present, then POl 04 is required.

3 If POl 06 is present. then POl 07 is required.

4 If POl 08 is present, then POl 09 is required. 5 If POllO is present. then POl 11 is required.

6 IfP0112 is present. then P0113 is required. 7 If POl 14 is present. then P0115 is required.

8 IfP0116 is present. then P0117 is required.

9 IfPOllS is present. then POl 19 is required.

10 IfPO120 is present, then P0121 is required. 11 If POl 22 is present, then P0123 is required.

12 If POl 24 is present, then P0125 is required.

1 See the Data Dictionary for a complete list of id's. 2 POlOl is the line item identification. 3 PO106 through P0125 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Use the 2/POl/OlO loop to specify all information related to a CLIN, SUBCLIN or ELIN. Each iteration ofthe POl loop will carry all the information related to the

CLIN, SUBCLIN or ELIN cited in POlOL

Ref. Des. POlOl

PO102

POl 03

PO104

Data

Element

350

330

355

212

Data Element Summary

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Use to identify the CLIN, SUBCLIN or ELIN or other number identifying

the line item. Quantity Ordered X R 1/9

Quantity ordered

1. Use to specify the quantity ofthe item being ordered. Step ladder

quantities and related prices will be cited in the 2/CTP/040 segment.

2. Do not use this data element when quantities are specified at the

SUBCLIN level Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

SX Shipment

Use this code when POlOl is a line item for prepaid

transportation charges. Use the 2/SAC/130 segment

when no prepaid and add. Unit Price X R 1/14

Price per unit of product, service, commodity, etc.

003040F850 1 61 8 October 1997
When PO105 is code TB, enter the number 0. PO105 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

Use any code. TB To be negotiated.

Use to indicate the cost ofthe item cited in POIOl is included in the cost ofanother, related item. For

example, ifthis line item isfor data or documentation,

it might be "not separately priced. " The cost ofthe

data or documentation in that case could be included

in the cost ofthe item itself. Data maintenance has

been submitted to ASCX12 askingfor a code value

indicating Not Separately Priced. Ifapproved, that code will be availablefor use in ASCX12

Version/Release 3050. Until a new code is approved,

use this code. PO106 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

1. PO106 through P0125 are used in pairs. For example, PO106 will contain a qualifier code and PO107 will contain information related to the

qualifying code. So, ifPO106 is code FS then PO107 would carry the

National Stock Number.

2. Any code can be used but listed codes are preferred.

3. Use as many codes as necessaiy to describe the ordered item. There is no

need to use all the codes or even all ofthe applicable codes. Selectfrom the

code list the minimum set ofcodes and code values necessary to describe the

item.

4. Data maintenance has been submitted to ASCX12for thefollowing

additional codes: Exhibit Identifier, Data Category Code, Replacement

National Stock Number, Item Type Number, Time Compliant Technical

Order, Cognizance Symbol, Material Control code. Special Material

Identification code. Item Management code, Shelf-Life code, and Shelf-Life

Action code. If approved, these codes will be availablefor use in ASCX12

Version/Release 3050. A8 Exhibit Line Item Number

The line item of a document referenced in and appended

to a procurement instrument which establishes a delivery requirement

AK Refined Product Code

CG Commodity Grouping

Use to indicate a commodity code. CH Country of Origin Code

CL Color

CN Commodity Name

F7 End-Item Description Item identifier describes an end-item associated with the use of the required material

Use to identify the end item, ifappUcable, to which the

ordered item applies.

F8 Next Higher Used Assembly

Item identifier describes the next higher assembly

003040F850 1 62 8 October 1997
associated with the use of the required material

Use to identify, if applicabley the next higher assembly

to which the ordered item applies.

National Stock Number

The NSN shall be transmitted as a continuous set of

numbers, and without the dashes. Federal Supply Classification See Code Source 27for the FSCs associated with this code. Engineering Data List Use, ifapplicable, to indicate the list that contains the

technical information related to the line item cited in FOIOI.

Data Category Code

men POlOl is a CLIN or a SUBCLIN related to an

exhibit, use to specify the data category ofa CDRL.

Lot Number

Manufacturer

Use to identify a manufacturer (by name) who does

not have a CAGE code. Use code ZBfor a CAGE

code. Manufacturer's Part Number

Use to specify the manufacturer's part number

assigned to the ordered item. Model Number

Military Specification (MILSPEC) Number

National Drug Code in 4-4-2 Format

4-digit manufacturer ID, 4-digit product ID, 2-digit trade package size National Drug Code in 5-3-2 Format

5-digit manufacturer ID, 3-digit product ID, 2-digit trade package size National Drug Code in 5-4-1 Format

5-digit manufacturer ID, 4-digit product ID, 1 -digit trade package size National Drug Code in 5-4-2 Format

5-digit manufacturer ID, 4-digit product ID, 2-digit trade package size National Drug Code (NDC)

Part Number Description

Use to provide a text description of an item. Purchaser's Item Code

Use to provide a text description ofan item that has no

other assigned identification number.

Company Part Number

Part Reference Number

Often on a part or subassembly drawing there is a reference number shown that is not a part number but

may refer to a set of notes for use in fabrication,

assembly, or in repairing the item; it may refer to a physical location within the product, such as location of

a particular part on a truck engine, or to a reference to a

circuit location on an electronic assembly

Use to indicate a part number assigned by an industry

(not tied to a specific manufacturer). Do not usefor

63 8 October 1997
PO107

PO108

PO109

POllO

POlll

P0112

234

235

234

235

234

235

SH

SN

SR

SV

SW

sz

UK

National Drug Codes.

PW Part Drawing

RC Returnable Container No. Use to indicate an NSN, manufacturer's part number^^

or other identifying number (except a serial number)

ofa returnable container. The serial number ofa

returnable container will be carried in an REF

segment using qualifier code RS.

Service Requested

A numeric or alphanumeric code from a list of services

available to the customer

Serial Number

Use to identify, ifapplicable, the serial number ofthe

item cited in POIOI. For example, ifthe solicitation is for the repair ofa serial numbered aircraft engine.

Substitute Product Number

Service Rendered

Use to specify in text, the service being ordered.

Stock Number

Use to indicate a local stock number. '^m^ium

Vendor Alphanumeric Size Code (NRMA)

Use to indicate the size ofthe item being ordered.

U.P.C./EAN Shipping Container Code (1-2-5-5-1)

A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging

indicator and check digit; the first digit is the packaging

indicator, the next two digits are the number system

characters, the next five digits are the manufacturer ED

number, the second five digits are the item code, and the

final digit is the check digit

VP Vendor's (Seller's) Part Number

Use to identify a part number assigned by a selling

party other than the manufacturer.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

Use to identify a manufacturer.

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in

003040F850 1 64 8 October 1997
Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0113 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0114 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0115 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0116 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0117 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0118 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0119 234 Product/Service ID X AN 1/30

Identifying number for a product or service PO120 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0121 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0122 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0123 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0124 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0125 234 Product/Service ID X AN 1/30

Identifying number for a product or service

003040F850 1 65 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

P03 Additional Item Detail

030

POl Mandatory

Detail Optional

25

To specify additional item-related data involving variations in normal price/quantity

structure

1 If PO304 is present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl

segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

Use this segment to provide additional information relative to the item indicated in pom.

Ref. Pes. Must Use PO301

Not Used PO302

Not Used PO303

Not Used PO304

Not Used PO305

Must Use PO306

Must Use PO307

Data

Element

371

373

236

212

639

380

355

Data Element Summary

Name

Change Reason Code

Code specifying the reason for price or quantity change

Attributes

M ID 2/2

AQ

EV

Not Used PO308 352

Alternate Quantity and Unit of Measure

Use to indicate that an item has an alternate quantity

and unit ofmeasurement with both being applicable to the solicited item. For example, the requirement

might befor 10 sheets ofsteel ofa certain dimension.

Another way ofdescribing the item could be in terms ofits weight, such as 10,000 pounds ofsteeL This

issue is related to the difference in order and billing

units ofmeasurement.

Estimated Quantity

Use to indicate the estimated quantityfor a

requirements or indefinite quantity instrument,

Date O DT 6/6 Date (YYMMDD)

Price Identifier Code X ID 3/3

Code identifying pricing specification

Unit Price O R 1/14

Price per unit of product, service, commodity, etc. Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code.

2. A conversion table may be required to convert agency codes used by ASC

X12.

Refer to 003040 Data Element Dictionary for acceptable code values. Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F850 1 66 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTP Pricing Information

040

POl Mandatory

Detail Optional

25

To specify pricing information

1 If CTP04 is present, then CTP05 is required. 2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.

2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Notes: 1. Use this 2/CTP/040 segment to specify pricesfor step-ladder quantities ofthe line item cited in POlOl for a basic procurement instrument, e.g., a requirements or

indefinite quantity contract

2. Example ofstep-ladder pricingfor ranges 1-10, 11-20, 21-30, 31-50:

CTP**PBQ**1*EA n/l CTP**ICL*25.00*10*EA n/l CTP**ICL*24.50*20*EA n/l

CTP**JCL*23.50*30*EA n/l CTP**MAX*22.00*50*EA nA

Not Used

Ref. Pes. CTPOl

CTP02

3. A request has been submitted to ASCX12 asking that the maximum use ofthis segment be increasedfrom 25 to greater than 1 and to add data element 499, Condition

Code, in order to specify a packaging level, protection level or delivery zone. If

approved, these changes will be availablefor use in ASCX12 Version/Release 3050.

Data

Element

687

236

Data Element Summary

Name

Class of Trade Code

Code indicating class of trade Price Identifier Code

Code identifying pricing specification

1. Use to indicate the type ofprices included in the order.

Attributes

O ID 2/2

X ID 3/3

2. Data maintenance has been submitted to ASCX12 askingfor the addition

ofcodesfor: packaging protection levels and packing levels. Ifapproved,

these codes will be available for use in ASCX12 Version/Release 3050.

ALT Alternate Price Use to indicate a lease-to-purchase price. Data

maintenance has been submitted to ASCX12.

GOV Government Price Use to indicate the sale price to the government.

ICL Unit Price Through Quantity

When specifying pricesfor differenfquakiitiesl use to indicate the end ofa quantity range. MAX Maximum Order Quantity Price When specifying pricesfor different quantities, use to indicate the quantity above which the price will not

003040F850 1 67 8 October 1997
CTP03

CTP04

CTP05

212

380

355

change.

PBQ Unit Price Beginning Quantity

When specifying pricesfor different quantities, use to

indicate the beginning ofa quantity range. SPC Special Price

1. Use to indicate that the line item unit price cited in PO104, is a special price authorized by a

representative ofthe selling party.

2. When used, identify the authorizing party either in the l/PER/360 or 2/PER/llO segment citing code lA

in PEROl andprovide a special price authorization

number either in the l/REF/350 or 2/REF/lOO

segment citing code 9B in REFOl.

3. DO NOT use CTP03 when this code is used. Unit Price O R 1/14

Price per unit of product, service, commodity, etc. Quantity O R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code.

Not Used CTP06 648

Not Used CTP07 649

Not Used CTP08 782

Not Used CTP09 639

2. A conversion table may be required to convert agency codes to codes used

byASCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value Monetary Amount O R 1/15

Monetary amount

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

003040F850 1 68 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes: Comments:

Notes:

049

POl Mandatory

Detail Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA03 is present, then MEA04 is required.

3 If MEA05 is present, then MEA04 is required.

4 If MEA06 is present, then MEA04 is required. 5 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

6 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

1. Use the 2/MEA/049 segment when measurements vary by line item. When

measurements apply to all ofthe line items, use the l/MEA/200 segment

2. This segment can be used to provide any measurement applicable to the order

including the variations in quantity; warranty periods; andfor a requirements or

indefinite quantity procurement instrument, the minimum/maximum quantity per

order, the maximum that may be ordered during a specified time period, and the

maximum obligations ofthe government and contractor.

Ref. Pes. MEAOlData

Element

737

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Use any code. Listed codes are preferred.

BT

CT

DE

LT

PM

003040F850 1 69 8 October 1997
MEA02

MEA03

MEA04

Must Use COOlOl

The condition or activity approved by the appropriate

regulatory agency

Use to indicate that measurement values are

applicable to the minimum and maximum quantity or

dollar value permitted per order against an indefinite instrument. Use MEA05/06 to cite the minimum and

maximum.

RG Regulatory Limit

Use to specify the maximum the government may

orderfrom a requirements or indefinite quantity

procurement instrument in a specified time period. A

request has been submitted to ASCX12 to add a code

for Order Limits. We expect this code to be available

for use in ASCX12 Version/Release 3050. In the

meantime, use this code. Do not usefor purchase

order or delivery order. 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code. Listed codes are to be used in accordance with their

accompanying notes. MX Maximum

Use when MEAOl is either code BT or LT, use to indicate the maximum limit ofthe government's

obligation to order or the contractor's obligation to deliver under a requirements or an indefinite quantity

contract. When MEAOl is code RG, use to indicate

the maximum amount that can be orderedfrom a

requirements or indefinite quantity contract in a

specified period oftime. PO Percent of Order (-, +)

Expression of allowable variance of order expressed

either as absolute (for example 92% to 110%) or

relative percent (for example - 8% to + 10%)

Use to indicate the percent variation in quantity

permittedfor the line items. Use MEA05/06 to indicate the percent over and under.

TT Time

Use to indicate the length ofa warranty period.

Specify the length ofthe time period in MEA03 and

the time period in MEA04-L

739 Measurement Value X R 1/10

The value of the measurement

COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

This composite data element can be used to specify the maximum amount

that may be ordered during a specifiedperiod oftimefrom a requirements or

indefinite quantity contract. For example: ifthe maximum that can be

ordered in a quarter is 10,000 each, then MEAOl would cite code RG,

MEAOl would cite code MX, MEA03 would cite 10,000, MEA04-1 would cHe

code EA, and MEA04-4 would cite Ql.

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

i.. Use any code.

003040F850 1 70 8 October 1997
Not Used C00102

Not Used COO103

C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

Not Used C00115

MEA05

MEA06

Not Used MEAD?

2. A conversion table may be required to convert agency codes to codes used

byASCXll.

Refer to 003040 Data Element Dictionary for acceptable code values. 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken A conversion table may be required to convert agency codes to codes used by

ASCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

740 Range Minimum X R 1/10

The value specifying the minimum of the measurement range

1. WJten MEAOl is code CT or MEA02 is code PO, use to specify the

variation in quantity under.

2. When MEAOl is code PM, use to indicate the minimum quantity or dollar valuefor an order that can be placed against a requirements or indefinite quantity instrument

741 Range Maximum X R 1/10

The value specifying the maximum of the measurement range

1. When MEAOl is code CT or MEA02 is code PO, use to specify the

variation in quantity over.

2. fVhen MEAOl is codePM, use to indicate the maximum quantity or dollar valuefor an order that can be placed against a requirements or indefinite quantity instrument

935 Measurement Significance Code O ID 2/2

003040F850 1 71 8 October 1997
Code used to benchmark, qualify or further define a measurement value

Not Used MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Not Used MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Not Used MEAIO 1373 Measurement Method or Device X ID 2/4

The method or device used to record the measurement

003040F850 1 72 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

PID Product/Item Description

Comments:

Notes:

Ref. Des. Must Use PIDOl

Not Used PID02

Not Used PID03

Not Used PID04

proos

Not Used PID06

Not Used PID07

Not Used PID08

050

PID Optional

Detail Optional

1To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or FIDOS is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 IS present, then P1D03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

""Y" indicates that the specified attribute applies to this item. A "N" indicates it does

not apply. Any other value is indeterminate.

1 If PIDO 1 = " F", then PID05 is used. If FIDO 1 = " S", then PID04 is used. If PIDO 1 =

"X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Use the 2/PID/050 segment when the information applies to a specific line item. Use

the l/PID/190 segment when the information applies to all the line items. Use is discouraged.

Data Element Summary

Data

Element

349

750

559

751

352

752

822

1073

Attributes

M ID 1/1 NameItem Description Type

Code indicating the format of a description

F Free-form

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content

Use, if necessary, to provide a brief description ofthe line item being

ordered. Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003040F850 1 73 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

PWK Paperwork

Ref. Pes. Must Use PWKOl

070

POl Mandatory

Detail Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

1. Use to indicate how technical documentation, drawings or specifications, etc.^ applicable to a specific line item, are being provided by the buying party or required to be provided by the selling party. The segment also indicates how the paperwork is to be

provided.

2. Use the 2/PWK/070 segment to provide paperwork information that applies to a line

item. Ifthe paperwork information applies to all ofthe line items, use the l/PWK/210

segment

Data

Element

755

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

A request has been submitted to ASCX12 to add codesfor: Certified Cost

and Price Data, Wage Determination, Union Agreement, Attachment, and

Contract Security Classification Specification. We expect these codes to be

availablefor use in ASC X12 Version/Release 3050.

CI

CP

CX

CY

DW

Fl

F2

F3

Cost Data Summary

Use to indicate that the cost andprice data is required.

Certificate of Compliance (Material Certification)

Use to indicate a Certificate ofConformance. When

used, PWK04 should cite code PC.

Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure Contract Funds Status Report (CFSR)

Status report for funds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs Drawing(s)

Cost Performance Report (CPR) Format 1 Detailed contract status report including current

reporting month values at specified levels of the work

breakdown structure Cost PerfoiTnance Report (CPR) Format 2 Detailed contract status report at specified levels of the organization breakdown structure Cost Performance Report (CPR) Format 3

003040F850 1 74 8 October 1997
PWK02 756

PWK03

PWK04

757

98

F4

F5

KA

MR

MS

PD

PJ

Contract baseline report that summarizes changes to the contract over a given reporting period v/ith beginning

and ending values Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining significant cost or schedule variances Contract Data Requirements List (CDRL)

Use to indicate that additional information will be

provided relative to a CDRL being transmitted in this order. Material Inspection and Receiving Report

Material Safety Data Sheet

Proof of Delivery

Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Support Data for a Request for Quote

Use to indicate that supporting technical

documentation is either being provided by the buying

party or required ofthe selling party.

"BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 2/2

Code defining timing, transmission method or format by which reports are to be sent While any code can be used, code EL is preferred when the indicated

paperwork can be provided electronically using one ofthe transaction sets specifically designedfor the purpose. BM By Mail

EL Electronically Only

FX By Fax

WS With Shipment (With Package)

Report Copies Needed O NO 1/2 The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

SD

US

BY

C4

ISKF

Buying Party (Purchaser)

Use to indicate the Contracting Officer. Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area

Party to Receive Certified Inspection Report

Audit Office

The office performing the audit

003040F850 1 75 8 October 1997
PWK05

PWK06

PWK07

PWK08

Must Use C00201

Not Used

Not Used

C00202

C00203

Not Used C00204

Not Used C00205

IVvJ

1 ri o/H/Hf*acc trio r^orc^n T'or*^/^*^ f iV\ 1 o T/%»" 1 nt; duciTcbs ui ific pcrsuii rcbponsinic lor inc management of a designated project

KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

SM Party to Receive Shipping Manifest

ZD Party to Receive Reports

The organization designated to receive reports

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Use to indicate the recipient ofthe paperwork if there is only one recipient

andprovide the address, if necessary, in the Nl loop. Ifthere is more than one recipient, identify all recipients and their addresses in the Nl loop.

1 D-U-N-S Number, Dun & Bradstreet 10 Department of Defense Activity Address Code

(DODAAC)

33 Commercial and Government Entity (CAGE)

67 Identification Code X AN 2/17

Code identifying a party or other code

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content Use only if necessary to provide additional information or instructions related to a specific paperwork item. Use is discouraged.

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

2 Report to be Filed

Use to indicate the identified paperwork is required to be provided by the contractor.

3 Complete

Use the information provided, add additional required

data, distribute as indicated Use to indicate the specified paperwork will be

provided by the buying activity. A request has been

submitted to ASC XI2 to add a codefor Provided. We

expect this code will be availablefor use in ASCX12

Version/Release 3050. In the meantime, use this code. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003040F850 1 76 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

P04 Item Physical Details

Semantic Notes: Comments:

Notes:

090

POl Mandatory

Detail Optional

1To specify the physical qualities, packaging, weights, and dimensions relating to the item

1 If PO402 is present, then PO403 is required. 2 If PO405 is present, then PO406 is required.

3 If PO406 is present, then PO407 is required.

4 If either PO408 or PO409 is present, tlien the other is required. 5 If P04 1 0 is present, then P04 1 3 is required.

6 If P041 1 is present, then P0413 is required. 7 If P04 1 2 is present, then P04 1 3 is required. 8 If P04 1 3 is present, then atleastoneofPO410PO4IlorPO412is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P0413 defmes the unit of measure for PO4I0, P0411, and P0412.

1. Use this segment to specify the dimensions ofthe unit or intermediate container. In ASCX12 Version/Release 3050, this segment will be used to specify the number of

items in a unit container, the number of unit containers in an intermediate container

and the gross weight and cube ofthese containers. Until then, that information is contained in the MIL-STD 2073-2C code string at either the header or detail level

2. A request has been submitted to ASCX12 to increase the maximum use ofthis segment to greater than one in order to pass dimensions ofboth a unit and

intermediate container. Ifapproved, this increase will be available in ASCX12

Version/Release 3050. In the meantime, dimensions ofeither a unit ofintermediate

container can beprovided.

Ref. Pes. Not Used PO401

Not Used PO402

Not Used PO403

PO404

Data

Element

356

357

355

103

Data Element Summary

Name Attributes

Pack O NO 1/6

Number of inner pack units per outer pack unit Size O R 1/8

Size of supplier units in pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Packaging Code O AN 5/5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material

Use the appropriate 3 character part 1 code (PKG or UNT) and to comply

with the XI2 min/max attributes ofthis data element, use part 2 code 04. Part 2 code 04 should not be processed by the receiving application.

PKG Package

Use to indicate an intermediate container. A request

has been submitted to ASCX12 to add a codefor

Intermediate container. Ifapproved, this code will be

available in ASCXJ2 Version/Release 3050. In the

meantime, use this code.

003040F850 1 77 8 October 1997
Not Used PO405

Not Used PO406

Not Used PO407

Not Used PO408

Not Used PO409

PO410

P0411

P0412

P0413

UNT Unit

Use to indicate a unit container.

04 As Specified by the DOT

Use this part 2 code with part 1 code PKG or UNTto comply with tlte X12 min/max attributes ofthis data

element. 187 Weight Qualifier O ID 1/2 Code defining the type of weight

384 Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

385 Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 82 Length O R 1/8

Largest horizontal dimension of an object measured when the object is in the upright position

189 Width O R 1/8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position

65 Height O R 1/8 Vertical dimension of an object measured when the object is in the upright

position

Use to indicate the interior depth of a container.

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

1. Use any code.

2. A conversion table may be required to convert agency codes to codes use byASCXU.

Refer to 003040 Data Element Dictionary for acceptable code values.

003040F850 1 78 8 October 1997
Segment: REF Reference Numbers

Position: 100

Loop: POl Mandatory

Level: Detail Usage: Optional

Max Use: 12 Purpose: To specify identifying numbers.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Notes: Use this 2/KEF/lOO segment to identify reference numbers that vary by line item. When the reference numbers apply to all the line items in the order, use the l/REF/050

segment

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

Use any code. Listed codes are preferred. 16 Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Use to indicate that the item is being solicited as part

ofa foreign military sale. 73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Use to indicate the statement ofwork (SOW) number

or a number within the statement of work where

additional information can befound regarding the

line item. Ifthe SOWis a part ofthe order, the PWK

segment can be used to indicate how it is being

transmitted to the selling party ifnot otherwise

included in the transaction set 82 Data Item Description (DID) Reference

Specific data elements that the govemment will ask a contractor to provide and are spelled out in specific

requirement documents

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a contract 97 Package Number

A serial number indicating unit shipped

9B Repriced Line Item Reference Number

1. Use to indicate a special price authorization

number.

2. When used, code lA should be used in PEROl in the 2/PER/llO segment and code SPC should be used

003040F850 1 79 8 October 1997
in CTP02 in the 2/CTP/040 segment

Agreement Number

Use to indicate a Union Agreement number.

Appropriation Number

Use to indicate accounting appropriation data. Cite

the data as a literal string in REF03.

Government Bill of Lading

Purchase Order Line Item Identifier (Buyer)

Contract Line Item Number

Contract Number

Drawing Number

Receiver Identification Number

A unique number identifying the organization/site location designated to receive the current transmitted

transaction set Use to indicate the office or other symbol ofthe

requiring office responsiblefor ensuring the adequacy

ofthe technical data. Standard Industry Classification (SIC) Code

Use to identify the SIC code ofthe cited line item.

Internal Order Number

Use to indicate the requisition number (e.g., the

MILSTRIP/FEDSTRIP document number).

Item Number

Use to indicate a Federal Supply Class (FSC) special

item number.

Approval Code

Use to indicate the approval code on a CDRL. Codes

associated with code KO arefound in code source 329.

Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance decisions

Use to indicate the surveillance criticality designator

applicable to the line item. Purchase Description

Paragraph Number

Use to indicate a particular paragraph or section in an

order that contains information applicable to a line

item. Exhibit Distribution List Qualifies a list of addressees to which the distribution of

a cited contract exhibit must be made

Use to indicate an exhibit distribution list to which

data items on the CDRL are to be delivered. Delivery Reference

Use to indicate a Ship-To address list.

Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations Use to cite the solicitation numberfrom which this line item was awarded.

80 8 October 1997
Distribution Statement Code

'JJse to indicate the code on a Contract Data

Requirements List that specifies the distribution statement a contractor is to mark on a data item. Lot Number

Project Code

Xlse to indicate the project number applicable to this line item.

Priority Rating

Use to indicate the MILSTHlP/FEDSTRIPpriority

rating. Price Quote Number

Product Specification Document Number

Model designation of replacement component

Purchase Requisition No.

iUse, as appropriate, to indicate an internal number

such as a purchase request orpurchase request order

number. Wlien citing a purchase request number,

concatenate its line item number with the purchase

request number ifit is necessary to transmit both

numbers.

Returnable Container Serial Number

Military Specification Number (MILSPEC)

Specification Number

Use to indicate a specification other than a MILSPEC.

Transportation Control Number (TCN)

Transportation Account Code (TAC)

Transaction Reference Number

Use to indicate tlie unique reference number ofa

related transaction set (e.g., an 841 transaction set carrying a related technical specification or drawing).

Each transaction set has a unique number. In the

case ofthe 841 transaction set, that number is carried

in SPI02. ^ Test Specification Number

Weapon System Number

Identifies a weapon system

Cargo Control Number

Use to indicate the tracking numberfor bulkfuel

being sent by a tanker vessel

Transportation Priority Number

Number indicating the level of government priority associated with the transportation of a shipment

Contractor Establishment Code (CEC)

Goverment identifier to designate a contractor; it is nine

characters, eight numeric and a final alpha

Mutually Defined

Use to indicate another type ofreference number.

When used, identify the nature ofthe number in REF03. Examples ofthe numbers that can be

included here (for which data maintenance has been

requestedfrom ASCXI2) is: DD Form 250

Requirement Code, Military Standard Number,

Technical Document Number, Technical Order

81 8 October 1997
REF02

REF03

iNumber, Related Contract Line Item Number and

Standard Number. Ifapproved, these codes will be

available in ASCXI2 Version/Release 3050.

127 Reference Number " X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Ifa reference number has an associated revision number, suffix or

extension, concatenate the reference and revision/suffix/extension number

and carry the resultant number in this data element

352 Description " " " " ~

"

"

' X AN 1/80

A free-form description to clarify the related data elements and their content

i. Use to carry additional information related to the cited reference number.

2. Use is discouraged.

003040F850_1 82 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

PER Administrative Communications Contact

110

POl Mandatory

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

1. Use this l/PER/360 segment to identify contacts not associated with an address.

2. A request has been submitted to ASC X12 to add data element 443, Contact Inquiry

Reference, at PER07. This data element will permit citing the title ofthe party

identified in PER02. Ifapproved, this data element will be availablefor use in ASC

X12 Version/Release 3050.

Ref. Data

Pes. Element

Must Use PEROl 366

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

lA Review/Repricing Contact

1. Use to indicate an individual who authorized a one

time special pricefor the line item in this POl loop,

e.g., a spotpricing reduction from an existing contract or catalog price. In this instance, PER02 MUSTbe

used.

AU

NT

PI

2. WJien used, cite a special price authorization

number in the 2/REF/lOO segment citing code 9B in REFOl and use the 2/CTP/040 segment citing code

SPCin CTP02.

„

Report Authorizer

Use to indicate the party approving the Contract Data

Requirements List. Notification Contact Use to indicate the party to be contactedfor shipping

instructions. Use only when LDTOI in the 220

segment cites code AI. Preparer

A firm, organization, or individual who determines the

tax liability from information supplied by the taxpayer

Use to indicate the preparer ofthe Contract Data

Requirements LisL . Receiving Contact Use to indicate the party to be contacted to schedule a shipment Use only when LDTOI in the 2/LDT/220

segment cites code AI. PER02 93 Name O AN 1/35

Free-form name

Cite the last namefirst, followed by thefirst name. Do not truncate the last name ifthe whole name is longer than 35 characters. Instead, truncate or

use the initial ofthefirst name. PER03 365 Communication Number Qualifier X ID 2/2

RE

003040F850 1 83 8 October 1997
Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include the country code. TE Telephone

PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in PER02. For example, ifPER03/04 cites a commercial telephone number^

PER05/06 can be used to cite an Electronic Mail address. AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used ciiing'either code AUor

TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the named party.

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

003040F850 1 84 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

SAC Service, Promotion, Allowance, or Charge Information

130

POl Mandatory

Detail Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SACIO is present, then the other is required. 5 If SACl 1 is present, then SACIO is required.

6 If SAC13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC 14 is present, then SAC 13 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SACIO alone is used to indicate a specific quantity which could be a dollar amount,

that is applicable to service, promotion, allowance or charge.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 4 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 5 SAC 14 is used in conjunction with SACl 3 to identify an option when there is more

than one option of the promotion.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

Use the 2/SAC/130 segment to identify charges that apply to a line item. Ifthe charges

apply to all ofthe line items, use the l/SAC/120 segment.

Must Use

Ref. Pes. SACOl

SAC02

Not Used SAC03

Not Used SAC04

SAC05

Data

Element

248

1300

559

1301

610

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount O N2 1/15

003040F850 1 85 8 October 1997
Not Used SAC06

Not Used SAC07

Not Used SAC08

Not Used

Not Used

Not Used

Not Used

SAC09

SACIO

SACll

SAC12

SAC13

SAC14

SAC15

Monetary amount

378 Allowance/ Charge Percent QuaUfier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated 332 Allowance or Charge Percent X R 1/6

Allowance or charge expressed as a percent.

359 Allowance or Charge Rate O R 1/9

Allowance or Charge Rate per Unit

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken A conversion table may be required to convert agency codes used byASC

X12.

Refer to 003040 Data Element Dictionary for acceptable code values. 339 Allowance or Charge Quantity X R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

Use to indicate the quantity to wltich the anwUhiTtiSXCOS applies.

SAClO/11 can be used together to specify a quantity range to which the

amount in SAC05 applies.

339 Allowance or Charge Quantity O R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F850 1 86 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

IT8 Conditions of Sale

Semantic Notes: Comments:

Notes:

140

POl Mandatory

Detail Optional

1To specify general conditions or requirements and to detail conditions for substitution of

alternate products

1 At least one of IT80 1 IT802 IT803 IT805 or IT807 is required. 2 If IT808 is present, then IT809 is required.

3 If IT810 is present, then IT81 1 is required.

4 If ITS 12 is present, then ITS 13 is required. 5 If ITS 14 is present, then ITS 15 is required.

6 If ITS 1 6 is present, then 1T8 1 7 is required. 7 If ITS 1 8 is present, then ITS 1 9 is required.

8 If IT820 is present, then IT821 is required.

9 If IT822 is present, then IT823 is required.

10 If ITS24 is present, then ITS2 5 is required. 11 If ITS26 is present, then ITS27 is required.

1 IT804 is the account number to which the purchase amount is to be charged.

1 Element 235/234 combinations should be interpreted to include products and/or

services. See the Data Dictionary for a complete list of ID's. 2 IT80S through ITS27 provides for ten (10) different product'service ID's for each

item. Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.

Use the 2/IT8/140 segment to specify special services/conditions that vary by line item. Use the 1/CSH/llO segment when the special services/conditions apply to all the line

items.

Ref. Pes. IT801

Data

Element

563

Data Element Summary

Name Attributes

Sales Requirement Code X ID 1/2

Code to identify a specific requirement or agreement of sale Data maintenance has been sent to ASCX12 askingfor the addition ofcodes

for: Restricted to Historically Black Colleges and Universities or Minority

Institutions, Restricted to Educational Institutions, Restricted to Industrial

Preparedness Program Participants, Restricted to Qualified Bidders List,

Restricted to Qualified Manufacturers List, Restricted to Qualified Products

List (QPL) Products, Restricted to U.S. and Canadian Sources, Other

Unlisted Sales Condition, Unrestricted Procurement, and Restricted to Young Investigator Program. Ifapproved, those codes will be availablefor

use in ASCX12 Version/Release 3050.

IT802 564

P2 Ship As Soon As Possible

P4 Do Not Preship

SC Ship Complete

Use to indicate partial shipments will not be accepted.

SV Ship Per Release

Use to indicate that the line item is to be shipped in place.

Do-Not-Exceed Action Code X ID 1/1 Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565)

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values.

003040F850 1 87 8 October 1997
IT803 565

Not Used IT804 508

Not Used IT805 596

Not Used IT806 559

Not Used IT807 566

Not Used IT808 235

Not Used IT809 234

Not Used IT810 235

Not Used IT811 234

Not Used IT812 235

Not Used IT813 234

Not Used IT814 235

Not Used IT815 234

Not Used IT816 235

Not Used IT817 234

Not Used IT818 235

Not Used IT819 234

Not Used IT820 235

Not Used IT821 234

Not Used IT822 235

Not Used IT823 234

Not Used IT824 235

Not Used IT825 234

003040F850 1

Do-Not-Exceed Amount X N2 2/9

Maximum monetary amount value which the order must not exceed.

Use to indicate a maximum amount to be paid, that ifthe vendor cannot sell for that price, the order need not befilled. Account Number O AN 1/35

Account number assigned

Required Invoice Date X DT 6/6 Date specified by the sender to be shown on the invoice. Agency Qualifler Code O ID 2/2

Code identifying the agency assigning the code values Product/Service Substitution Code X ID 1/2

Code indicating product or service substitution conditions

Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID . X AN 1/30

88 8 October 1997
Identifying number for a product or service Not Used IT826 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Not Used IT827 234 Product/Service ID X AN 1/30

Identifying number for a product or service

003040F850 1 89 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref. Pes. ITDOl

ITD Terms of Sale/Deferred Terms of Sale

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITD10

ITDll

150

PO 1 Mandatory

Detail Optional

2To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

3 If ITD09 is present, then at least one of ITD 1 0 or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITD 10 or ITDl 1 is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

Use this 2/ITD/150 segment when the discount terms vary by line item. Ifthe discount

applies to all ofthe line items, use the l/ITD/130 segment.

Data

Element

336

333

338

370

351

446

386

362

388

389

342

Data Element Summary

Attributes

O ID 2/2

Name

Terms Type Code

Code identifying type of payment terms 21 Fast Pay

Code indicating that an invoice is subject to accelerated payment

Use to indicate FASTPA Yprocedures are applicable.

Terms Basis Date Code TM ^ O ID 1/2

Code identifying the beginning of the terms period

Use the same code as the one indicated in ITD02 ofthe Contract Solicitation Response, 843 transaction set Refer to 003040 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

Terms Discount Amount O N2 1/10

Total amount of terms discount

Use, ifneeded, to prevent differences that can resultfrom rounding off

methods.

Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

Deferred Amount Due X N2 1/10

Deferred amount due for payment

Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

003040F850 1 90 8 October 1997
Not Used ITD12

ITD13

Not Used ITD14

ITD15

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced 107 Payment Method Code O ID 1/1 Code identifying type of payment procedures

954 Percent O R 1/10

Percentage expressed as a decimal

003040F850 1 91 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Must Use

Must Use

Must Use

Must Use

Must Use

Ref. Pes. DISOl

DIS02

DIS03

DIS04

DIS05

DIS06

DIS Discount Detail

160

POl Mandatory

Detail Optional

20

To specify the exact type and terms of various discount information

Use this segment to identify promotional quantity or volume discount information

applicable to the line item.

Data

Element

653

654

655

656

657

658

Data Element Summary

Name Attributes

Discount Terms Type Code ' M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. Use the same code as provided in the Contract Solicitation Response, 843

transaction set. Refer to 003040 Data Element Dictionary for acceptable code values. Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. Use the same code as provided in the Contract Solicitation Response, 843

transaction set Refer to 003040 Data Element Dictionary for acceptable code values. Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

Use the same code as provided in the Contract Solicitation Response, 843

transaction set Refer to 003040 Data Element Dictionary for acceptable code values. Discount Control Limit M NO 1/10

Amount or time minimum for application of the discount. Upper Discount Control Limit O NO 1/10

Amount or time maximum for application of the discount.

003040F850 1 92 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Svntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

Comments:

Notes:

Must Use

Ref. Pes. FOBOl

FOB02

180

POl Mandatory

Detail Optional

1To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required. 4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

1. Use this 2/FOB/180 segment to identify the FOBpoint and acceptance location

when they vary by line item. Ifthe FOB point and acceptance location apply to all the

line items, use the l/FOB/080 segment.

2. Do not use when the line item is for a service.

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

Use to indicate that the FOB point is origin.

PE Prepaid and Summary Bill Use to indicate that the shipping costs are authorized

to be prepaid and added to an invoice. PP Prepaid (by Seller) Use to indicate that the FOB point is destination.

'^"^"'"'^

Location Qualifier X ID 1/2 Code identifying type of location

/. Use to identify the FOB point.

2. A request has been submitted to ASC X12 to add codes for Port of

Embarkation, Port ofLoading, and Government Furnished Property FOB

Point. We expect these codes will be availablefor use in ASC XI

2

Version/Release 3050.

DE

FV

IT

OR

ZZ

Destination (Shipping) Free Alongside Vessel (Free On Board [F.O.B.] Point)

Intermediate FOB Point

A location indicating the point of destination is not the origin or final destination but rather at some other point

Use to indicate a freightforwarder.

Origin (Shipping Point)

Mutually Defined

003040F850 1 93 8 October 1 997
FOB03

Not Used FOB04

Not Used FOB05

FOB06

FOB07

Not Used FOB08

Not Used FOB09

Use to indicate tliat the FOBpoint is neither origin nor destination. Wlien used, cite the actual FOBpoint

in FOB03. Ifthe actual FOBpoint is an address or geographical location, use in conjunction with one

iteration ofthe appropriate Nl loop, using code KXin

NIOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content Use to identify the FOB point only when FOB02 is code ZZ. Ifnecessary, use one iteration ofthe Nl loop, using code KXin NlOl, to specify the

address ofthe FOBpoint Use is discouraged.

334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms 335 Transportation Terms Code X ID 3/3

Code identifymg the trade terms which apply to the shipment transportation

responsibility

309 Location Qualifier X ID 1/2

Code identifying type of location Use to identify the acceptance point.

DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to identify the acceptance point when it is neither

origin nor destination. When used, cite the actual

acceptance point in FOB07. Ifthe actual acceptance

point is an address or geographic location, use in conjunction with the appropriate Nl loop, using code

ZZ in NIOL

352 Description

" " '^^'•'-'^"^ o AN 1/80

A free-form description to clarify the related data elements and their content Use to identify the acceptance point when FOB06 is code ZZ. Ifnecessary, use one iteration ofthe Nl loop, using code ZZ in NIOl, to specify the

address ofthe acceptance point. Use is discouraged.

54 Riskof Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

003040F850 1 94 8 October 1 997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

SDQ Destination Quantity

190

POl Mandatory

Detail Optional

500

To specify destination and quantity detail

1 If SDQ05 is present, then SDQ06 is required. 2 If SDQ07 is present, then SDQ08 is required.

3 If SDQ09 is present, then SDQ 1 0 is required.

4 If SDQ 1 1 is present, then SDQ 1 2 is required. 5 If SDQ 1 3 is present, then SDQ 1 4 is required.

6 If SDQ 15 is present, then SDQ 16 is required. 7 If SDQ 1 7 is present, then SDQ 1 8 is required.

8 If SDQ 1 9 is present, then SDQ20 is required. 9 If SDQ21 is present, then SDQ22 is required.

1 SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07,

SDQ09, SDQll, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.

1 SDQ02 is used only if different than previously defined in the transaction set. 2 SDQ23 may be used to identify areas within a store, e.g., front room, back room,

selling outpost, end aisle display, etc. The value is agreed to by trading partners or

industry conventions.

Use this 2/SDQ/190 segment when known quantities ofthe line item are to be delivered

to multiple locations on the same date, and the locations can be identified by a CAGE

code, a DUNS number, a DoDAACora MAPAC.

Data Element Summary

Ref. Des. Must Use SDQOl

SDQ02

Data

Element

355

66

Name Attributes

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

Refer to 003040 Data Element Dictionary for acceptable code values. Identification Code Qualifier O ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense

Activity Address Code or a Civilian Agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

Use to indicate vendors with CAGE codes. A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

003040F850 1 95 8 October 1997
Must Use SDQ03 67

Must Use SDQ04 380

SDQ05 67

SDQ06 380

SDQ07 67

SDQ08 380

SDQ09 67

SDQIO 380

SDQll 67

SDQ12 380

SDQ13 67

SDQ14 380

SDQ15 67

SDQ16 380

SDQ17 67

SDQ18 380

SDQ19 67

SDQ20 380

SDQ21 67

SDQ22 380

SDQ23 310

Directory (MAPAD); represents the location of an

entity

Use to indicate a MAPAC address. Identification Code M AN 2/17

Code identifying a party or other code

Quantity M R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quanfity X R 1/15

Numeric value of quantity

Location Identifier O AN 1/30

Code which identifies a specific location

003040F850 1 96 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

DTM Date/Time Reference

Ref. Pes. Must Use DTMOl

210

PO 1 Mandatory

Detail Optional

10 To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

1. Use this 2/DTM/210 segment to specify a required delivery date when it is expressed

as an actual date. Ifthe required delivery schedule is expressed as a set time period

after the occurrence ofsome event, use the 2/LDT/220 segment.

2 Use this 2/DTM/210 segment to specify dates that apply to a line item. Use the

l/DTM/150 segment to specify date that apply to all ofthe line items.

Data

Element

374

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

037

063

064

065

066

077

106

150

151

174

275

368

Delivery Requested

Use when an unpriced order is issued. The date cited

in DTM02 is assumed to be the estimated date when

delivery is desired. Ship Not Before

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Requested for Delivery (Week of) When this code is used, cite the beginning date ofthe

week.

Required By

Use to indicate delivery is due exactly on the specified

date. Service Period Start Use to specify the performance commencement date

for a line item that is ordering a service. Service Period End

Use to specify the performance completion datefor a

line item that is ordering a service. Month Endmg

When this code is used, cite the last date ofthe month.

Approved

Date report was approved by contractor representative

Use to indicate the approval date ofa Contract Data

Requirements List (CDRL).

Submittal Date an item was submitted to a customer When the 2/REF/lOO segment cites code TN in REFOl, use to specify the date ofthe referenced

003040F850 1 97 8 October 1997
405

600

601

transaction set. Production

Used to identify dates and times that operations or processes were performed

Use to indicate the preparation date ofa Contract

Data Requirements List (CDRL).

As Of

Use to indicate the "as of" datefor the submission of

data.

First Submission

Use to indicate the date ofthefirst submission ofa

data item specified by Contract Data Requirements

List (CDRL).

Not Used DTM05

DTM06

602 Subsequent Submission

Use to indicate the date(s) ofa subsequent

submission(s) ofa data item specified by a Contract

Data Requirements List (CDRL).

994 Quote

The date on which a (price) quote was rendered

When REFOl is code PR, use to indicate the date of

the bid, quote, or proposal.

996 Required DeHvery

A date on which or before, ordered goods or services must be dehvered

Use to indicate that delivery is required on or before

the specified date. DTM02 373 Date X DT 6/6 Date (YYMMDD)

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DO = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Refer to 003040 Data Element Dictionary for acceptable code values. 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Use only when the date cannot be expressed in YYMMDDformat In that

case, use any code and carry the date and/or time in DTM07.

Refer to 003040 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

When delivery is specified as a range oftimefor a given date, e.g., use code

RTMin DTM06 to qualify a range oftimesfor a delivery on March 30, 1994

between 1:00 PMand 4:00 PM local time. Use DTMOl/02 to convey the

March 30, 1994 date.

003040F850 1 98 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LDT Lead Time

220

POl Mandatory

Detail Optional

12 To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

/, Use this 2/LDT/220 segment when the deliver}' schedule is expressed as a set time

period after the occurrence ofsome event and varies by line item. Ifthe delivery

schedule applies to all ofthe items, use the l/LDT/160 segment.

2. A request has been submitted to ASC XI2 to move this segment to a new location

and create a loop that includes the QTY and MSG segments and an embedded LM/LQ

loop. This loop will provide the capability ofspecifying multiple delivery schedules

(e.g., commence delivery Xdays after receipt ofthe order, deliver a specified quantity

for a given time period, change the quantity and/or time periodfor the delivery, etc.) for an individual line item and also provide thefrequency ofdeliveryfor a data item on

a Contract Data Requirements List. Ifapproved this loop will be availablefor use in ASCXI2 Version/Release 3050. Until then, the LDT segment can only specif' a single

delivery schedulefor a specified quantity which must be carried as a separate

SUBCLIN.

Must Use

Ref. Pes. LDTOl

Must Use LDT02

Must Use LDT03

Data

Element

345

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range A request has been submitted to ASCX12 to add thefollowing codes: From

Date ofLatest Delivery to Final Delivery, From Date ofPrevious Delivery to Subsequent Delivery, From Date ofAward to Date ofLatest Delivery, From

Date ofAward to Date ofEarliest Delivery, From Date ofAward to Date of

Completion, and From Date ofAward to Date ofDelivery. We expect these

codes to be available in ASC XI2 Version/Release 3050.

AA From date of PO receipt to sample ready

AD From date of sample approval to first product shipment

AE From date of PO receipt to shipment

AF From date of PO receipt to delivery

AH From Date of Receipt of First Article to First Article Approval

AI From Date of a Specified Event to Delivery

Use to indicate that the consignee or other contact must be notified within the time period cited to schedule a shipment. When used, cite the contact communications number in the l/PER/060 segment

From Date of Receipt of Item to Date of Approval of

Item M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval CY Calendar Year DA Calendar Days

344

AZ

380 Quantity

003040F850 1 99 8 October 1997
KK

MO

QY

SA

WK

LDT04 373 Date

Date (YYMMDD)

Maximum Calendar Days

Use to indicate a flexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

O DT 6/6

003040F850 1 100 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

SCH Line Item Schedule

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

230

POl Mandatory

Detail Optional

200

To specify the data for scheduling a specific line-item

If SCH03 is present, then SCH04 is required.

If SCH09 is present, then SCH08 is required.

SCH12 is the schedule identification. SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Use this 2/SCH/230 segment to describe a partial delivery when it can be specified as

2. Ifthe ship-to addresses differ by line item, use the 2/SCH/415 segment

Data

Element

380

355

98

93

374

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

Refer to 003040 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

037

063

064

065

066

077

106

174

996

Delivery Requested

Use when an unpriced order is issued. The date cited

in DTM02 is assumed to be the estimated date when

delivery is desired. Ship Not Before

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Requested for Delivery (Week of) When this code is used, cite the beginning date ofthe

week.

Required By

Use to indicate delivery is due exactly on the specified

date. Month Ending

When this code is used, cite the last date ofthe month.

Required Delivery

A date on which or before, ordered goods or services

003040F850 1 101 8 October 1997
Must Use SCH06

Not Used SCH07

SCH08

Not Used

SCH09

SCHIO

Not Used

Not Used

SCHll

SCH12

must be delivered

Use to indicate that delivery is required on or before

the specified date. 373 Date M DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

Use when an unpriced order is issued. The date cited

in DTM02 is assumed to be the estimated date when

delivery is desired. 063 Do Not Deliver After 064 Do Not Deliver Before

065 1st Schedule Delivery

066 1st Schedule Ship

077 Requested for Delivery (Week of) When this code is used, cite the beginning date ofthe

week.

106 Required By

Use to indicate delivery is due exactly on the specified

date. 174 Month Endmg

When this code is used, cite the last date ofthe month.^

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that delivery is required on or before

the specified date. 373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003040F850 1 102 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

TD5 Carrier Details (Routing Sequence/Transit Time)

250

POl Mandatory

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

At least one of TD502 TD504 TD505 TD506 or TD512 is required.

If TD502 is present, then TD503 is required.

If TD507 is present, then TD508 is required.

If TD510 is present, then TD511 is required.

When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

/. Use this 2/TD5/250 segment to specify the transportation method that is applicable

to a line item. Use the 1/TD5/240 segment if the transportation method applies to all of

the items.

2. Use the 2/TD5/430 segment when the transportation method applies to a line item

and is dependent upon the citing ofa named part}'.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Not Used TD501 133 Routing Sequence Code O ID 1/2 Code describing the relationship of a carrier to a specific shipment movement

TD502 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 0 Department of Defense Activity Address Code

(DODAAC)

WIten TD504 is code PL, use code 10 to identify the

number in TD503 as the DoDAAC ofthepipeline.

TD503 67 Identification Code X AN 2/17

Code identifying a party or other code

TD504 91 Transportation Method/Type Code X ID 1/2 Code specifying the method or type of transportation for the shipment

/. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

3. Use code D - Parcel Post to indicate the U.S. Postal Service and not a

private carrier. D Parcel Post Use to indicate the U.S. Postal Service and not a

private carrier. TD505 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD506 368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction

Not Used

Not Used

003040F850 1 103 8 October 1997
Not Used TD507 309 Location Qualifier O ID 1/2

Code identifying type of location Not Used TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location Not Used TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction Not Used TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Not Used TD511 733 Transit Time X R 1/4

The numeric amount of transit time

Not Used TD512 284 Service Level Code X ID 2/2

Code defining service

003040F850 1 104 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

270

POl Mandatory

Detail Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Use this 2/TD4/270 segment to provide hazardous material information that varies by

line items. Ifthe hazardous material information applies to all the line items, use the

1/TD4/260 segment

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions HM Endorsed as Hazardous Material

NC Notify Consignee Before Delivery

Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

A requestfor thefollowing codes has been submitted to ASCX12: Storage

Compatibility Group and Hazard Class or Division. We expect these codes to be available in ASC X12 Version/Release 3050.

D Hazardous Materials ID, DOT

Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material Description X AN 1/80

A free-form description to clarify the related data elements and their content Use is discouraged.

003040F850 1 105 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

Notes:

MAN Marks and Numbers

Ref. Pes. Must Use MANOl

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

280

PO 1 Mandatory

Detail Optional

10 To indicate identifying marks and numbers for shipping containers

1 When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.

2 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.

1. Use this 2/MAN/280 segment to provide marks and numbers that vary by line item. Ifthe marks and numbers apply to all ofthe line items, use the l/MAN/270 segment

2, Use to identify such data as MILSTRIP/FEDSTRIP number. Transportation

Control number, Project Priority number, and consignee related codes.

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

O ID 1/2

Numbers (87)

O AN 1/45

of a shipment

O AN 1/45

of a shipment

003040F850 1 106 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use AMTOl

Must Use AMTOl

AMT Monetary Amount

290

PO 1 Mandatory

Detail Optional

1To indicate the total monetary amount

Use this segment to specify the total amoitni ojTtWeline item.

Data Element Summary

Data

Element Name Attributes

522 Amount Qualifier Code M ID 1/2

Code to qualify amount

1 Line Item Total 782 Monetary Amount M R 1/15

Monetary amount

003040F850 1 107 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

PKG Marking, Packaging, Loading

Semantic Notes: Comments:

300

PKG Optional

Detail Optional

1To describe marking, packaging, loading, and unloading requirements

1 At least one of PKG04PKG05 or PKG06 is required. 2 If PKG04 IS present, then PKGOl is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. 2 If PKGO 1 = " F", then PKG05 is used. If PKGO 1 = " S", then PKG04 is used. If PKGOl = ""X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred to. 4 Special marking or tagging data can be given in PKG05 (description). Notes: 1. Use this 2/PKG/300 segment ifthe packaging information applies to a line item. If

the packaging information applies to all the line items, use the l/PKG/220 segment.

2. A request has been submitted to ASCX12 to add MIL-STD 2073-2C codes to ASC

XI2 standards. Ifapproved, those codes will be availablefor use in ASCXI

Version/Release 3050 and they will be carried in PKG02/03/04. Until those codes are

available, packaging information can be transmitted as a MIL-STD 2073-2C code

string (as is currently done in a paper instrument) in PKG05. Ifadditional packaging

information is required to be provided to prospective bidders the N9 loop (code K7) can

be used.

3. Do not use when standard commercialpackaging is acceptable.

Ref. Pes. PKGOl

PKG02

PKG03

Data

Element

349

753

559

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

Use when the packaging information is provided in

free-form text. Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

A request has been submitted to ASCX12 to add MIL-STD 2073-2C

packaging characteristic codes, e.g., CD - Cleaning/Drying Procedures^ CTCushioning Thickness, etc. We expect those codes to be available in ASC

X12 Version/Release 3050. In the meantime, use code 65 when providing

MIL-STD 2073-2C code string in PKGO5. 65 Core Characteristics Use to indicate MIL-STD 2073-2Cpackaging codes.

Cite the code string in PKGO5. ^

Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values DD Department of Defense

Responsible for Military Specification

GS General Services Administration (GSA)

Responsible for Federal Specification

003040F850 1 108 8 October 1997
Not Used PKG04

PKG05

Not Used PKG06

ZZ Mutually Defined

Use to indicate an activity other than DoD or GSA.

Data maintenance has been submitted to ASCX12. If

approved a codefor Federal Government will be

available in ASCXI2 Version/Release 3060.

754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use to identify a string ofMIL-STD 2073-2Cpackaging codes or to provide

packaging information in free-form text. The MIL-STD 2073-2C code string uses a positional and sequential system. Coded data must appear in the

sequence and the number ofpositions specified in Appendix F ofMIL-STD

' 2073-1. Zeros shall be inserted in the code stringfor data that is not being

provided. A comma (,) will be used as a delimiter between the data in the

code string. Use ofthis data element is discouraged.

400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003040F850 1 109 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

N9 Reference Number

Must Use

Ref. Pes. N901

330

N9 Optional

Detail Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

1. Use the 2/N9/330 loop to specify clauses, special instructions, or other references

which are applicable to a line item.

2. When an alternate section is relevantfor a cited clause, concatenate the

Wpha/numeric alternate cite with the clause number in N902.

Data Element Summary

Data

Element Name Attributes

128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

A request has been submitted to ASCX12 to add codesfor Circular number,

which will be used to specify an 0MB Circular number, Special Instruction,

and Federal Information Resources Management Regulation. We expect

these codes to be availablefor use in ASCX12 Version/Release 3050.

73

CJ

DD

DF

DX

FA

GS

K7

Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Clause Number

Use to indicate a purchasing activity generated clause

or special provision notfound in the FAR, DFARS,

Agency acquisition regulation supplement, or FIRMS,

Identify the source ofthe clause in N903. ^jn

Document Identification Code

Use to indicate a Department ofLabor wage '9HH

determination.

"^'^^[j

Defense Federal Acquisition Regulations (DFAR)

Ilse to indicate a clausefound in the DFARS.

Department/Agency Number

Use to indicate an agency clause and specify the

agency in N903.

Federal Acquisition Regulations (FAR)

General Services Administration Regulations (GSAR)

Paragraph Number

IJse to identify information for contractors, e.g., packaging information. Cite an applicable number in

N902 andprovide the information in thefollowing

MSG segment. The numbering system can be based on the uniform contractformat, e.g., H-1 for special

requirements, or any other numbering system the

originator desires. The 2/REF/l 00 segment can then

be used to cite the reference when it is applicable to a

line item.

003040F850 1 no 8 October 1997
N902

N903

N904

127

369

373

Not Used N905 337

Not Used N906 623

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Use to indicate another type ofreference number

applicable to the solicitation. This number is not the

RFQ number (which is found in BQT02). Indicate the source ofthe reference in N903 and provide, if necessary, the text ofthe item in thefollowing MSG

segment.

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use, ifapplicable, to indicate the master solicitation that contains applicable terms and conditions.

VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Use to identify any other reference that cannot use a

specific qualifier code. Indicate in N903 the source of

the reference and use thefollowing MSG segmentfor

text, ifnecessaiy.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text Use is discouraged.

Date O DT 6/6 Date (YYMMDD)

Use to indicate the date ofa clause, wage determination, or other reference. When the date is used it will be in YYMMDDformat so a clause date should

always end with the numeric 01 indicating thefirst day ofthe month. This

rule is necessary to comply with ASCXI2 syntax.

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003040F850 1 111 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

MSG Message Text

Ref. Pes. Must Use MSGOl

Not Used MSG02

340

N9 Optional

Detail

Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

/. Use this segment to carry the title andfull text, if required, a special instruction, or

other information associated with the number cited in N902.

2. Use ofthis segment is discouraged.

Data Element Summary

Data

Element Name

933 Free-Form Message Text

Free-form message text 934 Printer Carriage Control Code

Attributes

M AN 1/264

O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003040F850 1 112 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

350

Nl Optional

Detail Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

1. Wheneverpossible, address information should be transmitted using code values

contained in a combination ofthe NlOl, N103/04 data elements. Use N102 and the

N2-N4 segments only when it is necessary to transmit thefull address. For example, if a vendor can be identified by a DUNS number, it is not necessary to transmit the

vendor'sfull address since the relationship between the DUNS number and the

vendor's address can be established by accessing a data base in which the information

is stored, having been put there at the time the vendor electronically registered as a

federal government trading partner.

2. Use the 2/N1/350 loop to identify organizations or people that vary by line item. If

the organizations or people apply to all ofthe line items, use the l/Nl/310 loop.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use NlOl 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual A request has been submitted to ASCX12 to add additional codesfor

Contracting Officer Representative Party Authorized to Definitize Contract

Action, Government Furnished Property FOB Point, Party to Receive

Proposal, and Transportation Office. We expect these codes will be available

for use in ASCX12 Version/Release 3050.

28 Subcontractor

31 Postal Mailing Address

Use only when an actual mailing address is required,

and is differentfrom the address providedfor any

other qualifier code. Do not use if another qualifier

code can be used to pass this address. Wlten used, cite the name of the party in N102 and N2 segment, if necessary. 61 Performed At

The facility where work was performed

Use to indicate a preliminary inspection location for a

first article. A request has been submitted to ASCXI2

to add a codefor Preliminary Inspection Location.

We expect this code will be availablefor use in ASC

X12 Version/Release 3050. In the meantime, use this code. 88 Approver

Manufacturer's representative approving claim for

003040F850 1 113 8 October 1997
AE

BT

BY

CP

DZ

IC

KE

KX

KY

LI

MF

MP

OB

OH

payment

Use to indicate the party approving a 'Coinfract"S^^^^

Requirements List (CDRL).

Additional Delivery Address

Use to indicate a shipment in-place location.

Bill-to-Party <Use to indicate the party who will provide

reimbursementfor the payment ofa contractor's

in voice. This is an internal government billed party

and not the party the contractor bills. Use is discouraged. Use only when the vendor receiving the

order or other party receiving the order or a copy of

the order, needs to receive this information.

Buying Party (Purchaser)

Use to indicate the purchasing office or activity.

Party to Receive Cert, of Compliance

Use to indicate the party to receive a Certificate of

Conformance.

Delivery Zone

Area where the product was delivered

Use to indicate a geographic area to which deliveries are to be made under an indefinite delivery or

requirements contract. Specify the zone in N104

(l,2,3,etc.) and identify the state or countries in the zone in N405/06. A separate SUBCLIN must be

establisltedfor each item that will be delivered to a

specific zone. ah&m^.

Intermediate Consignee

Use to indicate afreightforwarder.

Place of Performance

Free on Board Point

Use to indicate the FOBpoint when it has to be

described by a specific address rather than as a code

value indicating either origin or destination. Technical Office

Use to indicate the technical office that has

cognizance over the technicalportion ofthe order, if different than the office originating the order. Do not

use unless it is intendedfor the vendor to deal directly

with the cited party. ^m>^

Inspection Location

Place where the item was viewed or inspected

Use to indicate the inspection location when it has to

'

be described as a specific address rather than a

location such as origin or destination. Manufacturer of Goods

Manufacturing Plant ^Use to indicate the manufacturingfacility, if different from the contractor or contractor's mailing address. Ordered By

Other Departments

'JJse to indicate the Hazardous Materials Office. A

request has been submitted to ASCX12 to add a code

for this location. Ifapproved it will be availablefor

use in ASCX12 Version/Release 3050. UntU that ^

003040F850 1 114 8 October 1997
01

PI

p6

PZ

RC

SK

ST

SV

X2

Z7

zz

003040F850_1

time, me this code.

, Outside Inspection Agency

Use to indicate the inspecting activity is other than the Contract Administration Office. Preparer

The firm, organization, or individual who determines

the tax habihty from information supplied by the taxpayer

Use to indicate the preparer ofa Contract Data

Requirements List (CDRL).

Party to Receive Invoice for Goods or Services

Use to indicate where the invoice should be mailed.

Party to Receive Equipment

Name a party to receive the transfer of equipment

Use to indicate the requesting agency/activity. A

request has been submitted to ASC XI2 to add a code

for Requester. We expect this code will be available

for use in ASCXI2 Version/Release 3060. In the

meantime, use this code. Receiving Location

Use to indicate a location where the material will be

both inspected and accepted. A request has been

submitted to ASC XI2 to add a codefor Inspection

and Acceptance. We expect this code to be available

for use in ASCX12 Version/Release 3050. Until that

time, use this code. Secondary Location Address (SLA)

Identifies a physical address location in which a telecommunications circuit terminates; this address is in addition to a main service address Use to indicate a preliminary inspection location for a

first article. A request has been submitted to ASC XI

2

to add a codefor Preliminary Inspection Location.

We expect this code will be availablefor use in ASC

XI2 Version/Release 3050. In the meantime, use this code. Ship To

Use to indicate the address to which an item must be

shipped. Ifthe ship-to address is an FPO or APO,

identify the FPO or APO in the N4 segment using

N401andN403.

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate the location where a service is to be

^'

performed.

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Mark-for Party

The party for whom the needed material is intended

Mutually Defined

Use to identify the acceptance location when it cannot

be described using a point such as origin or

destination. Data maintenance has been submitted to

115 8 October 1997
ASCX12 askingfor a codefor Acceptance Point. If

approved, the code will he available in ASCX12

Version/Release 3050.

N102 93 Name X AN 1/35

Free-form name N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67) _

1. Use, when applicable, to identify the named party.

2. A request has been submitted to ASCX12 to add a codefor Contractor Establishment Code. We expect this code to be availablefor use in the ASC

X12 Version/Release 3050.

N104

Not Used N105

Not Used N106

67

706

98

3. While Federal EDI will use the DUNS number, other numbers may be

requiredfor a period oftransition in order to cross-reference existing data

bases with newprocurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty. 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense

Activity Address Code or a Civilian Agency Activity

Address Code. v ^ . 33 Commercial and Government Entity (CAGE)

Use to indicate vendors with CAGE codes. A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to indicate a MAPAC address. FA Facility Identification Use to indicate a vendorfacility that cannot be

identified by either a CAGE code or a DUNS number.

ZN Zone

Use to identify a delivery zone when NlOl is code DZ.

Specify the zone in N104, e.g., I, 2, 3, etc. Identification Code X AN 2/17

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003040F850 1 116 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N201

N202

Additional Name Information

360

Nl Optional

Detail Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the cited party can be identified by a code value in NlOl/03/04.

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/35

Free-form name

93 Name O AN 1/35

Free-form name

003040F850 1 117 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N301

N302

Address Information

370

Nl Optional

Detail Optional

2To specify the location of the named party

This segment is not necessary when the cited party can be identified by a code value in mOl/03/04.

Data Element Summary

Data

Element Name Attributes

166 Address Information M AN 1/35

Address information

166 Address Information O AN 1/35

Address information

003040F850 1 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

N4 Geographic Location

380

Nl Optional

Detail Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

1. This segment is not necessary when the cited pai-ty can be identified by a code value

in NlOl/03/04.

2. men identifying an APO/FPO, N401 carries the APO/FPO city name and N403

carries the ZIP code ofthe city.

3. A request has been submitted to ASC X12 to increase the maximum use ofthis segment to greater than 1 to accommodate specifying multiple states or countries in a

delivery zone. We expect this maximum use to be available in ASC XI

2

Version/Release 3050.

Data Element Summary

Ref. Des. N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Name Attributes

O AN 2/30

O ID 2/3

City Name

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/9

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States) Country Code

Code identifying the country

A conversion table may be required to convert agency codes to codes used by

ASCX12.

Location Qualifier X ID 1/2

Code identifying type of location CC Country

Wlten IS101 is code DZ, ifapplicable, use to indicate a

country in the delivery zone. SP State/Province

When NlOl is code DZ, if applicable, use to indicate a

state or province in the delivery zone. Location Identifier O AN 1/30

Code which identifies a specific location

003040F850 1 119 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

REF Reference Numbers

390

Nl Optional

Detail Optional

12 To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Use this segment to specify reference numbers associated with a delivery, i.e., when

NlOl is code ST.

Data Element Summary

Must Use

Ref. Pes. REFOl

Not Used

REF02

REF03

Data

Element Name

128

127

352

Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

AX Government Accounting Class Reference Number

(ACRN)

IL Internal Order Number

Use to indicate the requisition (MILSTRIP) document

number.

TG Transportation Control Number (TCN)

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free- form description to clarify the related data elements and their content

003040F850 1 120 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

PER Administrative Communications Contact

Must Use

Ref. Pes. PEROl

PER02

PER03

PER04

FER05

400

Nl Optional

Detail

Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

Use this segment to specify the accepting official either at origin (NlOl is code C4)

at destination (NlOl is code ST). or

Data

Element

366

93

365

364

365

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

CN General Contact When NlOl is code ST, use to indicate the accepting

official at destination. RP Responsible Person When NlOl is code C4, use to indicate the accepting

official at origin.

Name O AN 1/35

Free-form name

Cite the last namefirst, followed by thefirst name. Do not truncate the last name if the whole name is longer than 35 characters. Instead, truncate or

use the initial ofthefirst name. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Use to indicate commercial telepltone number ofthe

individual cited in PER02.

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

When PER03 is code TE, include the area code. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to specify a second communication numberfor the party cited PER02.

For example, ifPER03/04 cites the commercial telephone number, then

PER05/06 can be used to cite an electronic mail number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

003040F850 1 121 8 October 1997
(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPER03 is used citing either code AUor

TE. FX Facsimile IT International Telephone

TE Telephone

PER06 364 Communication Number X AN 1/80

Complete communications number mcluding country or area code when

applicable

003040F850 1 122 8 October 1 997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

SCH Line Item Schedule

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

415

Nl Optional

Detail Optional

200

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH09 is present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Use the 2/SCH/415 segment to describe a partial delivery when it can be specified as an

actual date and the ship-to address differs by line item. Ifa single ship-to address was

identified in the l/Nl/310 loop, use the 2/SCH/230 segment.

Data

Element

380

355

98

93

374

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

Refer to 003040 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

002

037

063

064

065

066

077

106

174

996

Delivery Requested

Use when an unpriced order is issued. Assumed to be an estimated date. Ship Not Before

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Requested for Delivery (Week of) When this code is used, cite the beginning date ofthe

week.

Required By

Use to indicate delivery is due exactly on the specified

date. Month Ending

When this code is used, cite the last date ofthe month.

Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that delivery is required on or before

003040F850 1 123 8 October 1997
Must Use SCH06

Not Used SCH07

SCH08

SCH09

Not Used SCHIO

SCHll

Not Used SCH12

the specified date. 373 Date M DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

002 Delivery Requested

Use when an unpriced order is issued. Assumed to be

an estimated date. Oil Requested for Delivery (Week of) When this code is used, cite the beginning date ofthe

week.

106 Required By

Use to indicate delivery is due exactly on the specified

date. 174 Month Ending

When this code is used, cite the last date ofthe month.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate that deliveiy is required on or before

the specified date. 373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Use, as applicable, to cross-reference to cited line item, for example, to an RFQ or requisition number.

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003040F850 1 124 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5

Notes:

Not Used

Ref. Pes. TD501

TD502

TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Carrier Details (Routing Sequence/Transit Time)

430

Nl Optional

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

At least one of TD502 TD504 TD505 TD506 or TD512 is required.

If TD502 is present, then TD503 is required.

If TD507 is present, then TD508 is required.

If TD510 is present, then TD51 1 is required.

When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Use the 2/TD5/430 segment when the transportation method is applicable to a named

entityfor a line item. Ifthe transportation method is not dependent on the citing ofa namedparty but varies by line item, use the 2/TD5/250 segment.

Data

Element

133

66

67

91

387

368

309

310

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

10 Department of Defense Activity Address Code

(DODAAC)

IVlien TD504 is code PL, use code 10 to indicate the

number in TD503 is the DoDAAC ofthe pipeline.

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCXn.

3. Use code D to indicate the U.S. Postal Service and not a private carrier. D Parcel Post Use to indicate the U.S. Postal Service and not a

private carrier. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location

003040F850 I 125 8 October 1997
Not Used TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction Not Used TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Not Used TD511 733 Transit Time X R 1/4

The numeric amount of transit time

Not Used TD512 284 Service Level Code X ID 2/2

Code defining service

003040F850 1 126 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If CTT03 is present, then CTT04 is required. 2 If CTT05 is present, then CTT06 is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Must Use

Ref. Pes. CTTOl

CTT02

Data

Element

354

347

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6 Total number of line items in the transaction set Enter the total number ofPOl segments contained in this transaction set Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Not Used

Not Used

Not Used

Not Used

CTT03

CTT04

CTT05

CTT06

Not Used CTT07

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. CTTOl is the sum ofthe value ofquantities ordered (PO102) for each POl

segment Never use to carry an operational amount

81 Weight ^ OR 1/10

Numeric value of weight

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

183 Volume O R 1/8

Value of volumetric measure 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F850 1 127 8 October 1997
Segment: Monetary Amount

Position: 020

Loop:

Level: Summary

Usage: Optional

Max Use: 1 Purpose: To indicate the total monetary amount

Syntax Notes: Semantic Notes: Comments:

Notes: Use this segment to provide the total amount ofthe order.

Data Element Summary

Must Use

Ref. Pes. AMTOl

Data

Element

522

Name

Amount Qualifier Code

Code to qualify amount

Attributes

M ID 1/2

TT Total Transaction Amount

Must Use AMT02 782 Monetary Amount

Monetary amount

M R 1/15

003040F850 1 128 8 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Ref. Pes. Must Use SEOl

Must Use SE02

Transaction Set Trailer

030

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Data Element Summary

Data

Element Name Attributes

96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Enter the same number cited in ST02.

003040F850 1 129 8 October 1997

^US. GOVERNMENT PRINTING OFFICE: 1998 -433-235/82673

Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) devel- oped in cooperation with interested industries, professional organizations, and regulatory bodies. Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Instimte of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 11717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISTLR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, VA 22161,

in paper copy or microfiche form.
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