[Federal Register Volume 86, Number 11 (Tuesday, January 19, 2021)]
[Notices]
[Pages 5196-5199]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-01085]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Proposed Information Collection Activity; Placement and Transfer 
of Unaccompanied Alien Children Into ORR Care Provider Facilities 
(0970-0554)

AGENCY: Office of Refugee Resettlement, Administration for Children and 
Families, Department of Health and Human Services.

ACTION: Request for public comment.

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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for 
Children and Families (ACF), U.S. Department of Health and Human 
Services (HHS), is inviting public comments on revisions to an approved 
information collection. The request consists of several forms that 
allow the Unaccompanied Alien Children (UAC) Program to place UAC 
referred to ORR by Federal agencies into care provider facilities and 
to transfer UAC within the ORR care provider network.

DATES: Comments due within 60 days of publication. In compliance with 
the requirements of Section 3506(c)(2)(A) of the Paperwork Reduction 
Act of 1995, the Administration for Children and Families is soliciting 
public comment on the specific aspects of the information collection 
described above.

ADDRESSES: Copies of the proposed collection of information can be 
obtained and comments may be forwarded by emailing 
<a href="/cdn-cgi/l/email-protection#31585f575e525e5d5d545245585e5f715052571f5959421f565e47"><span class="__cf_email__" data-cfemail="87eee9e1e8e4e8ebebe2e4f3eee8e9c7e6e4e1a9efeff4a9e0e8f1">[email protected]</span></a>. Alternatively, copies can also be obtained 
by writing to the Administration for Children and Families, Office of 
Planning, Research, and Evaluation (OPRE), 330 C Street, SW, 
Washington, DC 20201, Attn: ACF Reports Clearance Officer. All 
requests, emailed or written, should be identified by the title of the 
information collection.

SUPPLEMENTARY INFORMATION:
    Description: ORR plans to revise all 13 instruments currently 
approved under OMB #0970-0554, all of which will be incorporated into 
ORR's new case management system, UAC Path. Five of the instruments 
contain revisions to the formatting, organization, or wording of field 
labels with no

[[Page 5197]]

changes to the content. The remaining eight instruments contain changes 
in content. In addition, ORR plans to add four new instruments to this 
collection that will also be incorporated into UAC Path.
    1. Placement Authorization (Form P-1): This instrument is used by 
ORR to authorize a care provider to provide care and services to UAC 
placed in their facility. Care providers sign the instrument to 
acknowledge certain responsibilities related to the care of the UAC. 
ORR revised the formatting, but no changes were made to the content. 
The average burden minutes per response was increased from 1 to 5 
minutes.
    2. Authorization for Medical, Dental, and Mental Health Care (Form 
P-2): This instrument is used by ORR to authorize a care provider to 
provide medical, dental, and mental health care services to UAC placed 
in their facility. Care providers sign the instrument to acknowledge 
certain responsibilities related to the care of the UAC. ORR revised 
the formatting, but no changes were made to the content. The average 
burden minutes per response was increased from 1 to 5 minutes.
    3. Notice of Placement in a Restrictive Setting (Form P-4/4s): This 
instrument is used by care providers to document and inform UAC of the 
reason they have been placed in a restrictive setting. ORR revised the 
formatting, but no changes were made to the content.
    4. Long Term Foster Care Placement Memo (Form P-5): This instrument 
is used by care providers to ensure placement in a foster home that 
meets the UAC's needs and continuity of services. ORR revised the 
formatting and the order in which the fields appear. ORR added two new 
questions asking respondents to (1) describe any specials skills or 
training of the foster family or group home, and (2) provide any 
further available information and/or considerations about the time line 
for physical transfer of the minor.
    5. UAC Referral (formerly titled Intakes Placement Checklist and 
Add New UAC) (Form P-7): This instrument is used by Federal agencies to 
refer UAC to ORR custody and by ORR Intakes staff to place UAC in an 
ORR care provider facility. It also contains a checklist that is used 
by ORR Intakes staff to determine whether initial placement in a 
restrictive setting is appropriate for a UAC. ORR combined 2 of its 
current instruments, Intakes Placement Checklist and Add New UAC, into 
1 instrument. The average burden minutes per response was increased 
from 15 to 60 minutes, plus an additional 30 minutes if the placement 
checklist must be completed. In addition, ORR made the following 
revisions:
    [cir] Moved the ``Immigration Status at Referral'' field to the UAC 
Profile instrument.
    [cir] Created a new ``Parent/Legal Guardian Separation'' section. 
This section contains 5 fields, and replaces the single question on the 
current version of the Add New UAC instrument.
    [cir] Created a new ``MPP Information'' section to capture 
information about enrollment in the Migrant Protection Protocol (MPP) 
program. This section contains 2 fields.
    [cir] Moved the field ``Related to Other UAC(s)?'' to the UAC 
Profile instrument.
    [cir] Moved fields related to family groups to the UAC Profile and 
Family Group Entity instruments.
    [cir] Added the following fields to the ``Apprehension and Referral 
Information'' section: ``Referring Sector Name'', ``POC Primary 
Email'', ``POC Secondary Email'', ``Referring Sector Code''.
    [cir] Moved fields in the ``Parent/Relative Information'' section 
to the UAC Profile instrument.
    [cir] Renamed the ``Notes'' field in the ``Referral Notes'' section 
to ``Apprehension/Journey Notes'' and added a new field, ``Referral 
Cancellation Reason''.
    [cir] Renamed the ``ORR Placement Information'' section to 
``Placement Request'' and added the following fields: ``Required 
Placement Request'', ``Placement Requested Date/Time'', ``Program/
Facility'', ``Not Accepted Reason'', ``Placement Decision Date/Time'', 
``Placement Notes'', and ``Override Stop Placement Reason''.
    [cir] Added a new section titled ``Special Placement Request'' that 
contains the fields found in the ``Placement Determination'' section of 
the current version of the Intakes Placement Checklist.
    [cir] Created a new ``Criminal Information'' section. This section 
contains 9 fields, and replaces the two questions on criminal charges 
and acting as a footguide on the current version of the Add New UAC 
instrument.
    [cir] A new section titled ``Criminal Charges'' as added to capture 
more detailed information if the UAC has any criminal charges, which 
contains 9 fields.
    [cir] A new ``Detention Facilities'' section as created to capture 
more detailed information if the UAC was ever held in a detention 
facility. This section contains 9 fields.
    [cir] Added a new ``Documents'' section where documents related 
directly to the UAC's referral may be uploaded.
    [cir] Added a new ``Entry Team'' section in which read and/or write 
access can be granted to individuals who need access privileges to the 
record, but do not typically need such privileges for a referral 
record.
    [cir] Revised the Intakes Placement Checklist as follows:
    [ssquf] Reorganized the checklist into distinct sections for staff 
secure and secure placement criteria.
    [ssquf] Removed ``UAC will be turning 18 year of age in the next 
month'' as an escape risk criteria.
    [ssquf] Removed the ``Danger to Self'' section.
    [ssquf] Revised the lists of criminal offenses in both the staff 
secure and secure sections.
    [cir] Added a new ``Initial Health Information'' section to capture 
more detailed information about the UAC's health. This section contains 
31 fields.
    6. Care Provider Checklist for Transfers to Influx Care Facilities 
(Form P-8): This instrument is used by care providers to ensure that 
all criteria for transfer of a UAC to an influx care facility have been 
met. ORR revised the formatting and reworded some field labels, but no 
changes were made to the content.
    7. Medical Checklist for Non-Influx Transfers (Form P-9A): This 
instrument is used by care providers to ensure that UAC are medically 
cleared for transfer within the ORR care provider network, excluding 
transfer to an influx care facility. ORR revised the formatting and 
reworded the questions. In addition, ORR removed the question asking if 
the child is free of all medical conditions requiring specialist care.
    8. Medical Checklist for Transfers to Influx Care Facilities (Form 
P-9B): This instrument is used by care providers to ensure that UAC are 
medically cleared for transfer to an influx care facility. ORR revised 
the formatting and instructions, reworded most questions, and clarified 
which questions are only applicable to influx care facilities located 
on Department of Defense (DOD) sites. ORR also added 4 new questions 
that ask about sexually transmitted disease, injection drug use, 
allergies, and the completion of lab and diagnosis field in UAC Path.
    9. Transfer Request (Form P-10A): This instrument is used by care 
provider facilities, ORR contractor staff, and ORR Federal staff to 
process recommendations and decisions for transfer of a UAC within the 
ORR care provider network for non-influx transfers. ORR revised the 
formatting

[[Page 5198]]

and reworded many of the section titles and fields. In addition, ORR 
made the following revisions to this instrument:
    [cir] In the ``Transfer Request'' section, ORR removed the field 
``Requested Date'' and added the following fields: ``Status'', 
``Transfer Type'', ``High Priority'', ``Transfer Cancellation Reason'', 
``Case Coordinator'', and ``Legal Eligibility''.
    [cir] Added the following fields to the ``Case Coordinator 
Recommendation'' section: ``Pending Information'', ``FFS Authorized to 
Proceed'', and ``Add to Waitlist?''.
    [cir] Moved fields related to the UAC's attorney of record from the 
``Reason for Transfer Request'' section to the ``Casefile Summaries'' 
section.
    [cir] Added a new ``Transfer Designation'' section containing 3 
fields.
    [cir] Added a ``Remand for Further Information'' to the ``ORR 
Decision'' section.
    [cir] Removed the ``Transfer Packet'' section.
    [cir] Added the following fields to the ``COA-COV'' section: 
``Specify UAC Special Needs'' and ``Other Change Venue Cause''.
    [cir] Added a new ``Entry Team'' section in which read and/or write 
access can be granted to individuals who need access privileges to the 
record, but do not typically need such privileges for a referral 
record.
    [cir] Added a new ``Documents'' sections where documents related 
directly to the UAC's transfer may be uploaded.
    [cir] Added a new ``Program Referrals'' section in which care 
providers can search for programs that fit the UAC's transfer criteria 
and make referrals.
    10. Influx Transfer Request (Form P-10B): This instrument is used 
by care provider facilities and ORR Federal staff to process 
recommendations and decisions for transfers to an influx care facility. 
This is a new instrument that ORR plans to add to this collection.
    11. Transfer Summary and Tracking (formerly titled Transfer Request 
and Tracking Form) (Form P-11): This instrument is used by care 
providers to track the physical transfer of the UAC and their 
belongings. ORR revised the formatting and reworded some of the fields. 
ORR also removed the field ``FINS Number'' and added the fields 
``Gender'' and Gender Other.''
    12. Program Entity (formerly titled UAC Portal Capacity Report) 
(Form P-12): This instrument is used by care providers and ORR to track 
certain information related to care provider programs, such as 
location, contact information, bed capacity, state licensure, grant 
information, monitoring, and program census. ORR greatly expanded this 
instrument to track multiple types of information related to care 
provider programs. The average burden minutes per response was 
increased from 5 to 30 minutes. In addition to bed capacity, this 
instrument contains the following information:
    [cir] An overview of the program that includes name, status, parent 
entity, type, address, region, and acceptable placement types.
    [cir] Various program points of contact.
    [cir] Stakeholder information (child advocate program, legal 
service provider, field office juvenile coordinator (FOJC)).
    [cir] Information related to the program's State licensing agency 
and licensing status.
    [cir] Information related to the program's Administration for 
Children and Families grant.
    [cir] Fields tracking the reason and dates of stop placements, if 
applicable.
    [cir] Information related to the program's ORR monitoring schedule.
    [cir] Sections that list all events and incident reports created 
for the program (cleared as separate instruments in OMB #0970-0547).
    [cir] Census information and the ability to initiate prescreening 
for transfers to influx care facilities (cleared as Influx Transfer 
Manual and Prescreen Review in this collection).
    [cir] An area to add individuals to the program's team (e.g., 
assigned Federal Field Specialist, Project Officer).
    [cir] An area to upload document relation to the facility and its 
operations and/or compliance.
    13. UAC Profile (formerly titled Add New UAC) (Form P-13): This 
instrument is used by referring Federal agencies and care providers to 
create a profile for a UAC from which all information related to their 
case can be accessed. Previously, the purpose of this instrument was to 
(1) create an initial profile and (2) receive/process referrals. The 
function of receiving/processing referrals and the related fields from 
the Add New UAC instrument were moved to the UAC Referral instrument, 
as noted above in the description of changes for UAC Referral. The 
function of creating an initial profile in the system and related 
fields containing basic UAC information remain with this instrument. 
However, this purpose of this instrument has been expanded. It now acts 
as a hub where users can assess all records related to a UAC's case. 
Most of the records accessible from the UAC Profile are being cleared 
as separate instruments, either in this or another one of ORR's 
information collections. The sections being cleared under this 
instrument are as follows: Profile Information, Program Designation, 
Legal-Immigration, Legal-Administrative, System Information, 
Apprehended Relationships, Other Relationships, Adult Contact 
Relationships, Entity Team, and Documents. The average burden minutes 
per response was increased from 15 to 45 minutes.
    14. ORR Transfer Notice--Notice of Transfer to ICE Chief Counsel--
Change of Address/Change of Venue (Form P-14): This instrument is used 
by care providers to notify DHS of the transfer of a UAC within the ORR 
care provider network so that DHS may file a Motion for Change of Venue 
and/or Change of Address with the Executive Office for Immigration 
Review to ensure the UAC's immigration case is transferred to the local 
immigration court, if applicable. ORR revised the formatting, but no 
changes were made to the content.
    15. Family Group Entity (Form P-15): This instrument is used by the 
ORR Intakes Team to associate UACs who are members of the same family 
with each other. This is a new instrument that ORR plans to add to this 
collection.
    16. Influx Transfer Manifest (Form P-16): This instrument is used 
by designated care provider staff and ORR staff to plan, track, and 
notify stakeholders of group transfers to an influx care facility. This 
is a new instrument that ORR plans to add to this collection.
    17. Influx Transfer Manual and Prescreen Review (Form P-17): This 
instrument is used by designated care provider staff to evaluate each 
UAC's eligibility to be transferred to an influx care facility. Care 
provider staff review and update information on daily during times of 
influx. This is a new instrument that ORR plans to add to this 
collection.
    Respondents: ORR grantee and contractor staff; other Federal 
agencies.

[[Page 5199]]



                                             Annual Burden Estimates
----------------------------------------------------------------------------------------------------------------
                                                  Annual  number  Annual  number  Average burden
                   Instrument                           of         of  responses    minutes  per   Annual total
                                                    respondents   per respondent     response      burden hours
----------------------------------------------------------------------------------------------------------------
Placement Authorization (Form P-1)..............             216             278               5           5,004
Authorization for Medical, Dental, and Mental                216             278               5           5,004
 Health Care (Form P-2).........................
Notice of Placement in a Restrictive Setting                  15              34              20             170
 (Form P-4/4s)..................................
Long Term Foster Care Placement Memo (Form P-5).              30               3              15              23
UAC Referral (Form P-7).........................              16           3,250              60          52,000
UAC Referral--Intakes Placement Checklist (Form               16               9              30              72
 P-7)...........................................
Care Provider Checklist for Transfers to Influx              216              10              15             540
 Care Facilities (Form P-8).....................
Medical Checklist for Transfers (Form P-9A).....             216              27               5             486
Medical Checklist for Influx Transfers (Form P-              216              63              10           2,268
 9B)............................................
Transfer Request (Form P-10A)--Grantee Case                  216              37              25           3,330
 Manager........................................
Transfer Request (Form P-10A)--Contractor Case               250              37              20           3,083
 Coordinator....................................
Influx Transfer Request (Form P-10B)............             216              63              25           5,670
Transfer Summary and Tracking (Form P-11).......             216              37              10           1,332
Program Entity (Form P-12)......................             216              12              30           1,296
UAC Profile (Form P-13).........................             216             241              45          39,042
ORR Transfer Notification--ORR Notification to               216              37              10           1,332
 ICE Chief Counsel of Transfer of UAC and
 Request........................................
to Change Address/Venue (Form P-14).............
Family Group Entity (Form P-15).................              16             188               5             251
Influx Transfer Manifest (Form P-16)............               3              12              20              12
Influx Transfer Manual and Prescreen Criteria                216          43,333              30       4,679,964
 Review (Form P-17).............................
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total:........  ..............  ..............  ..............       4,800,879
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    Comments: The Department specifically requests comments on (a) 
whether the proposed collection of information is necessary for the 
proper performance of the functions of the agency, including whether 
the information shall have practical utility; (b) the accuracy of the 
agency's estimate of the burden of the proposed collection of 
information; (c) the quality, utility, and clarity of the information 
to be collected; and (d) ways to minimize the burden of the collection 
of information on respondents, including through the use of automated 
collection techniques or other forms of information technology. 
Consideration will be given to comments and suggestions submitted 
within 60 days of this publication.

    Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno 
Settlement Agreement, No. CV85-4544-RJK (C.D. Cal. 1996)

Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-01085 Filed 1-15-21; 8:45 am]
BILLING CODE 4184-45-P


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