Department of Education

PROGRAM ADMINISTRATION

Fiscal Year 2018 Budget Request

CONTENTS

Page

Appropriations Language ........................................................................................................X-1

Amounts Available for Obligation ............................................................................................X-2

Obligations by Object Classification ........................................................................................X-3

Summary of Changes .............................................................................................................X-4

Authorizing Legislation............................................................................................................X-6

Appropriations History.............................................................................................................X-7

Significant Items in FY 2017 Appropriations Report ................................................................X-8

Summary of Request ..............................................................................................................X-9

Activities:

Salaries and Expenses .....................................................................................................X-10

Building Modernization .....................................................................................................X-20

Supplementary Tables:

Full-time Equivalent Employment by Office.......................................................................X-22

Summary of Budget Authority by Principal Office..............................................................X-23
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Appropriations Language

For carrying out, to the extent not otherwise provided, the Department of Education 

Organization Act, including rental of conference rooms in the District of Columbia and hire of

three passenger motor vehicles, $438,000,000.

NOTE

A full year 2017 appropriation for this account was not enacted at the time the budget was prepared; 

therefore, the budget assumes this account is operating under the Further Continuing Appropriations Act, 2017 

(P.L. 114-254). The amounts included for 2017 reflect the annualized level provided by the continuing resolution.
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Amounts Available for Obligation

(dollars in thousands)

Appropriation and Adjustments 2016

2017

Annualized CR 2018

Discretionary budget authority:

Discretionar y budget authority:Appropriation................................................ $432,000 $432,000 $438,000

Discretionar y budget authority:Across-the-board reduction .......................... 0 -821 0

Subtotal, discretionary 

appropriation..............................

432,000 431,179 438,000

Unobligated balance, start of year...................... 7,072 79 0

Recovery of prior-year obligations ...................... 1,425 0 0

Unobligated balance expiring ............................. -536 0 0

Unobligated balance, end of year....................... -79 0 0

Total, direct obligations ................................... 439,882 431,258 438,000
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Obligations by Object Classification

(dollars in thousands)

Obj ect class number Object Class 2016

2017

Annualized CR 2018 

Change from 

2017 to 2018

11.10 Full-time permanent $188,003 $201,997 $196,895 -$5,102

11.31 Full-time temporary 23,457 6,303 5,078 -1,225

11.32 Part-time 2,281 0 0 0

11.33 Consultants 300 0 0 0 

11.51 Overtime 261 354 354 0

11.52 Awards 2,128 2,500 2,525 25

11.80 Other Compensation 129 0 0 0 

Subtotal R ow

Subtotal, Personnel Comp. 216,559 211,154 204,852 -6,302

12.00 Benefits 66,961 64,838 64,922 84

13.10 Benefits for former personnel 100 200 220 20

Subtotal R ow

Subtotal, Benefits 67,061 65,038 65,142 104

21.00 Travel 3,235 3,461 3,640 179

22.00 Transportation of things 1 1 1 0 

23.10 Rental Payments to GSA 41,827 38,315 40,890 2,575

23.31 Communications 684 372 372 0

23.32 Postage/fees 98 602 585 -17

Subtotal R ow

Subtotal, 23 42,609 39,289 41,847 2,558

24.00 Printing & Reproduction 1,193 915 915 0

25.10 Advisory and Assistance Svcs 1,801 1,802 1,802 0

25.21 Other Services 18,215 16,790 16,650 -140

25.22 Training/Tuition/Contracts 1,176 2,093 2,148 55

25.23 Field Readers 19 59 0 -59

25.30 Goods/Services from Gov't 19,067 23,950 24,760 810

25.40 Operations/Maint of Facilities 0 0 0 0 

25.71 Operations/Maint of Equipment 1,386 1,458 1,081 -377

25.72 IT Services/Contracts 58,611 63,478 73,243 9,765

Subtotal R ow

Subtotal, 25 100,275 109,630 119,684 10,054

26.00 Supplies 872 503 521 18

31.01 IT Equipment/Software 542 328 504 176

31.03 Other Equipment 2,666 414 366 -48

Subtotal R ow

Subtotal, 31 3,208 742 870 128

32.00 Building Alterations 4,869 525 528 3

43.01 Prompt Payment Interest 0 0 0 0

Total Row

Total, obligations 439,882 431,258 438,000 6,742

Total, Pers. Comp. & Ben. 283,620 276,192 269,994 -6,198

Total, Non-Personnel 156,262 155,066 168,006 12,940
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Summary of Changes

(dollars in thousands)

2017 Annualized CR ........................................................................ $431,179

2018................................................................................................. 438,000

Net change ............................................................... +6,821

Increases:

2017

Annualized CR

Change from

Annualized CR

Built in:

Built in: Increase in benefits, primarily for transit subsidy and 

workers’ compensation. $64,778 +$84

Built in: Increase in rent for annual increases for tax and 

operating cost escalations. 38,315 +2,575

Program:

Program Increase in benefits for former personnel and 

awards. 2,700 +45

Program Increase in travel. 3,461 +179

Program Increase in training, supplies and building 

alterations. 3,121 +76

Program Increase in goods/services from the Government, 

primarily for security rent and services. 23,950 +810

Program Increase in contracted IT services, mostly for Impact 

Aid Payment System redesign and to restore 

funding for EDFacts. 5,200 +5,519

Program Increase in contracted IT services for IT security. 9,274 +4,325

Program Increase in IT technology equipment/software,

mostly for the Telework Registration System. 328 +176

Subtotal, increases +13,789
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Summary of Changes

(dollars in thousands)

Decreases:

2017

Annualized CR

Change from 

Annualized CR

Built in:

Built in Net decrease in personnel compensation due to 

FTE reductions, partially offset by an increase in pay 

for the proposed 1.9% pay and anticipated benefits 

increases. $208,300 -$6,327

Program:

Program Decrease in postage. 602 -17

Program Decrease in other services. 16,790 -140

Program Decrease in field readers. 59 -59

Program Decrease in operations and maintenance of 

equipment. 1,458 -377

Program Decrease in other equipment. 414 -48

Subtotal, decreases -6,968

Net Change +6,821
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X-6

Authorizing Legislation

(dollars in thousands)

Activity

2017

Authorized

2017

Annualized CR

2018

Authorized

2018

Request

Salaries and Expenses (DEOA) Indefinite $431,179 Indefinite $438,000

Building Modernization (DEOA) Indefinite 0 Indefinite 0

Total appropriation 431,179 438,000
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Appropriations History

(dollars in thousands)

Year

Budget 

Estimate 

to Congress

House 

Allowance Footnote

Senate 

Allowance Footnote AppropriationFootnote

2009 $444,439 $422,1851 $427,9391 $433,482

2010 456,500 452,200 452,2002 456,200

2011 492,488 465,0003 492,4882 455,2884

2012 479,038 449,8155 449,0745 446,259

2013 448,470 446,2596 448,4706 430,605

2014 430,605 N/A7 422,9172 422,917

2015 442,000 N/A7 426,9178 411,000

2016 474,089 410,0009391,3269432,000

2017 474,827 432,00010 432,00010 432,00010

2018 438,000

 

1 The levels for the House and Senate allowances reflect action on the regular annual 2009 

appropriations bill, which proceeded in the 110th Congress only through the House Subcommittee and 

the Senate Committee.

2 The level for the Senate allowance reflects Committee action only. 3 The level for the House allowance reflects the House-passed full-year continuing resolution. 4 The level for appropriation reflects the Department of Defense and Full-Year Continuing Appropriations 

Act, 2011 (P.L. 112-10). 5 The level for the House allowance reflects an introduced bill and the level for the Senate allowance 

reflects Senate Committee action only.

6 The levels for the House and Senate allowances reflect action on the regular annual 2013 

appropriations bill, which proceeded in the 112th Congress only through the House Subcommittee and 

the Senate Committee.

7 The House allowance is shown as N/A because there was no Subcommittee action.

8 The level for the Senate allowance reflects Senate Subcommittee action only.

9 The levels for House and Senate allowances reflect action on the regular annual 2016 appropriations 

bill, which proceeded in the 114th Congress only through the House Committee and Senate Committee.

10 The levels for the House and Senate allowances reflect Committee action on the regular annual 2017 

appropriations bill; the Appropriation reflects the Consolidated Appropriations Act, 2017.
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Significant Items in FY 2017 Appropriations Report

Illegal Immigration

House: The Committee recommendation continues a provision to promote Government 

transparency and accountability by requiring Federal agencies funded in this act 

to include disclaimers when advertising materials are paid for with Federal funds. 

The Committee expects each agency to include in their fiscal year 2018 CJ 

information detailing how much funding was spent on advertising in fiscal year 

2017.

Response: The Department will comply as directed.
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X-9

Click here for accessible version

Summary of Request DEPARTMENT OF EDUCATION FISCAL YEAR 2018 PRESIDENT'S BUDGET 


(in thousands of dollars)

Amount Percent Amount Percent

Program Administration (DEOA)

1. Salaries and expenses D 431,000 431,179 432,000 438,000 6,821 1.58% 6,000 1.39%

2. Building modernization D 1,000 0 0 0 0 --- 0 ---

Total D 432,000 431,179 432,000 438,000 6,821 1.58% 6,000 1.39%

NOTES: D = discretionary program; M = mandatory program

Detail may not add to totals due to rounding. 

2018 President's Budget 

Compared to 2017 Appropriation

Account, Program and Activity

Category 

Code

2016

Appropriation

2018 President's Budget 

2017 Annualized Compared to 2017 Annualized CR

CR 

2018 

President's 

Budget 

2017 

Appropriation 
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Salaries and Expenses

(DEOA)

(dollars in thousands)

FY 2018 Authorization: Indefinite

Budget authority:

Annual Fund 2017

Annualized CR

2017

Appropriation 2018

Change from

Annualized CR

Personnel compensation 

and benefits costs $276,192 -- $269,994

-$6,198

Non-personnel costs 154,987 -- 168,006 +13,019

Total 431,179 $432,000 438,000 +6,821

FTE 1,776 -- 1,699 -77

____________________________________________________________________________

PROGRAM DESCRIPTION

The Program Administration account provides a significant portion of the funding and staff to 

administer the Department's programs and activities in the following program and staff offices:

Program offices:

Office of Postsecondary Education

Office of Elementary and Secondary Education

Office of English Language Acquisition, Language Enhancement, and Academic 

Achievement for Limited English Proficient Students

Office of Special Education and Rehabilitative Services

Office of Career, Technical, and Adult Education

Institute of Education Sciences

Office of Innovation and Improvement

Staff offices:

Office of the Secretary

Office of the Deputy Secretary

Office of the Under Secretary

Office of the General Counsel

Office of Planning, Evaluation, and Policy Development

Office of Communications and Outreach

Office of Legislation and Congressional Affairs

Office of Management

Office of the Chief Financial Officer

Office of the Chief Information Officer
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Program offices are the front-line administrators of the Department’s programs, providing 

leadership and financial support for education programs assisting preschoolers; elementary,

secondary, and college students; and adults. Program offices are critical to managing the 

Department’s multi-billion dollar program budget through activities including grant making, 

grantee technical assistance, grant monitoring, and contract management. In addition, the 

offices support research and demonstration projects to improve education and disseminate 

information on research findings and education statistics.

Staff offices provide the policy, legal, management, and financial support needed to help the 

Department fulfill its mission. These offices are vital to the day-to-day operation of the 

Department and provide policy leadership and administration of key Departmental priorities.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2013 ........................................................................... $430,605

2014 ............................................................................. 422,917

2015 ............................................................................. 418,2601

2016 ............................................................................. 431,000

2017 ............................................................................. 432,000

 

1 Includes $4,740 thousand transferred to the Department of Health and Human Services per Section 491 

of the Workforce Innovation and Opportunity Act, P.L. 113-128. Also includes $12,000 thousand 

transferred from the Student Aid Administration and Student Financial Assistance accounts under the 

transfer authority included in Section 304 of the Department of Education Appropriations Act, 2015.

FY 2018 BUDGET REQUEST

The fiscal year (FY) 2018 request for Salaries and Expenses is $438 million, $6.8 million or 

1.6 percent above the FY 2017 Annualized CR level. A full-year 2017 appropriation was not 

enacted at the time of the FY 2018 Budget was prepared; therefore, the Budget is built off the 

Further Continuing Appropriations Act, 2017 (P.L. 114-254). The amounts included for 2017 

reflect the annualized level provided by the continuing resolution. The Department of Education 

Appropriations Act, 2017, provides $432 million, level funded with the FY 2016 level (prior to the 

transfer of $1 million to Building Modernization). A number of funding requirements arose 

during FY 2017 including a higher than anticipated pay increase, additional security costs for the 

Secretary, and critical upgrades to two of the Departments major IT systems: the core financial 

management system and its network services and IT infrastructure system. These costs were 

partially mitigated by the Governmentwide hiring freeze. The Department is operating with less 

money in FY 2017 than it did in 2008, despite increases in pay rates, inflation, physical and 

information technology (IT) security needs, and other Government requirements that stem from 

recent IT security breaches. Even with the reduced appropriations, the Department has 

managed to continue to deliver on its core mission with lower administrative costs by working 

more efficiently and improving its acquisition and financial management, without compromising 

effectiveness. However, the continued reductions in funding have forced the Department to 
PROGRAM ADMINISTRATION

Salaries and Expenses

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postpone some larger infrastructure investments that, if not completed soon, will pose security, 

performance, and financial risks to the Department.

Highlights of the FY 2018 request include:

1. Personnel Compensation and Benefits (PC&B)—Total net decrease of $6.2 million. 

Executive Order 13756 issued on December 28, 2016, authorized a 2.1 percent pay 

increase for Federal employees in January 2017. In addition, locality pay rates were 

adjusted, resulting in an approximate average pay raise of 2.8 percent for most Department 

employees covered by the Program Administration appropriation. The FY 2018 increase 

provides a proposed 1.9 percent pay increase for January 2018, and will also cover 

anticipated benefits increases. In order to pay for these PC&B and other fixed increases, 

full time equivalent (FTE) employment have been reduced by 77 FTE in the FY 2018 

request, largely through attrition. The Department will be working on its Agency Reform

Plan to develop its strategy for long-term workforce reductions to align with the Agency’s 

priorities.

2. Information Technology—Total net increase of $9.3 million. The Department of 

Education uses a mature Information Technology (IT) investment management process to 

determine IT funding levels, managed by the Investment Review Board (IRB) and Planning 

and Investment Review Working Group (PIRWG). The process includes an annual, multimonth select phase to analyze and develop the Department’s IT portfolio, including funding 

requests for both current and budget years.

FY 2018 increases are spread across multiple IT investments, but can be primarily attributed 

to: 1) improvements to the Department’s IT security to ensure the integrity of Department of 

Education data as well as to detect and prevent potential IT security breaches; 2) the 

Department’s new network services and IT infrastructure contract supporting its 4,100 

employees, named Portfolio of Integrated Value-Oriented Technologies (PIVOT); and 

3) development of a new Impact Aid Payment System to replace the current antiquated 

system that is well past its lifecycle, risking timely awards to more than 1,100 Impact Aid

recipients.

3. Due to budget constraints, staffing levels are at all-time lows, as shown in the following 

table, with many vacancies being consolidated with existing positions.

Program Administration FTE Usage (Fiscal Year 2009 – FY 2018)

FY 

2009

FY 

2010

FY

2011

FY 

2012

FY 

2013

FY 

2014

FY 

2015

FY 

2016 

FY 

2017 

Est.

FY 

2018 

Est.

2,048 2,024 2,128 2,053 1,942 1,898 1,912 1,888 1,776 1,699
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The chart below provides detail on the Program Administration request by type of cost.

STAFFING AND COSTS SUMMARY

The FY 2018 request includes funding for 1,699 FTE, a decrease of 77 FTE from the FY 2017 

annualized CR level.

Summary of Personnel Compensation and Benefits (PC&B) and Non-Personnel Costs

The FY 2018 budget request includes $270 million for personnel compensation and benefits. 

The decrease of $6.2 million from the FY 2017 annualized CR level includes a net decrease of 

77 FTE, a proposed 1.9 percent January 2018 pay raise, and other associated benefit 

increases. The total request for non-personnel activities in FY 2018 is $168 million, an increase 

of $13 million from the FY 2017 annualized CR level. Non-personnel costs cover such items as 

travel, rent, mail, telephones, utilities, printing, IT, contractual services, equipment, supplies, and 

other departmental services. The following section provides detailed information on the 

Department’s top priority areas.

Department Priorities

Providing adequate IT security to protect data and prevent IT security breaches

The Office of the Chief Information Officer oversees IT projects that provide security for the 

Department’s IT systems. 

Several high-profile Governmentwide security breaches resulting in the compromise of sensitive 

personal data have reinforced the importance of the Department’s IT security investments.

Contracts

22%

Other NonPersonnel 

7%

Overhead

(Rent & Mail)

8%

Personnel 

Compensation & 

Benefits

62%

FY 2018 Salaries & Expenses Costs by Category

 PC&B and fixed overhead costs comprise 70% of the Program Administration budget.
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Key Department IT security systems, most of which are required by statute, Executive Order, 

OMB guidance, or Governmentwide directive include: 1) Cyber Security Operations, which 

provides the Department with cyber monitoring and analysis of cyber intrusion, system 

vulnerabilities, and support for remediation after a breach has occurred; 2) Security 

Authorization, which supports Department compliance with FISMA requirements, National 

Institute of Standards and Technology standards, and OMB requirements for IT systems; 

3) Information Assurance Enhancement, which consists of critical projects to build, integrate, 

and maintain advanced network security capabilities to protect, monitor, and respond to cyber 

threats; 4) Identity Management, which addresses the HSPD-12 requirement to implement twofactor authentication Personal Identity Verification (PIV) cards for all Department employees and 

support contractors that access Department IT systems; (5) IT Security Training provided to 

employees and contractors; 6) Enterprise Trusted Internet Connection, which improves the 

Federal Government's security posture through the reduction and consolidation of Department 

and Agency-external network connections; and (7) the Federal Information Security 

Modernization Act of 2014 (FISMA) Reporting Tool, which collects and reports on the security 

status of the Department’s IT systems.

The total request for these projects is $13.6 million, an increase of $4.3 million from the FY 2017 

annualized CR level.

A portion of IT funding is provided by the Department’s other Salaries and Expenses accounts. 

The total request across all accounts for these projects is $29.3 million, an increase of 

$10 million over FY 2017.

Identity Management

The Identity Management (IDM) investment addresses federally mandated security initiatives 

(Homeland Security Presidential Directive 12 (HSPD-12) and OMB Memorandum 11-11 

(M-11-11)) and information security risks associated with both physical and logical access to the 

Department's information systems and infrastructure. Based on the Department's current 

inventory, 34 of the Department’s non-Federal Student Aid systems must comply with OMB 

timelines established in M-11-11 and with mandated requirements for standard authentication 

using PIV cards. The increase of $1 million over the FY 2017 annualized CR level will enable 

the Department to fund implementation, testing and deployment of an Enterprise Identity, 

Credential and Access Management (ICAM) solution to provide services such as single sign on, 

centralized identity management, automated account management, and centralized policy 

enforcement to ensure compliance with Federal and Department ICAM requirements. It will 

also provide application integration support for the transition of IDM infrastructure in concert with

the Education Department Utility for Communications, Applications and Technical Environment 

(EDUCATE) re-compete.

Education central automated processing system (EDCAPS)

Funding for EDCAPS comes from the Program Administration and Student Aid Administration

accounts.
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Salaries and Expenses

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A total of $7.3 million is requested in FY 2018. The funds support continued operations and 

enhancement of the EDCAPS core financial system, which includes five major components: 

G5 (grant making system), the Contracts and Purchasing Support System (CPSS) (contracts 

and procurement system), the Financial Management Systems Software (FMSS) (general 

ledger, accounting, reporting, budget execution, funds control), the Integrated Support System, 

and the Travel System.

In FY 2017, a critical upgrade to the core financial management system Oracle version 11i to 

Oracle Release 12 (R12) was necessary to prevent security risks to the Department’s data. The 

Department has had to push out the Oracle upgrade and rely on short-term security patches 

because appropriation levels have not supported the upgrade of the investment. The current 

system is on extended support at a premium cost to the Department, and patches are no longer 

an option to keep the system secure. A 2-year effort is currently underway to upgrade the R12 

financial system and is currently in the Phase 1 assessment stage which lasts from January 23, 

2017 through June 30, 2017. The major activities for this phase include:

• building Linux servers for the sandbox, development, testing, and training environments;

• installing the database environment;

• migrating of data to the Linux Platform;

• installing the R12 application;

• upgrading the R12 application from version 12.2.0 to version 12.2.6;

• performing an assessment of the R12 functions with a comparison to the current 11i 

version; and

• forming the various teams of subject matter experts into functional subgroups.

The R12 project is scheduled for a total of four phases with Phases 2 and 3 occurring in 

FY 2018 and Phase 4 occurring in FY 2019.

Transition to a new network service and IT infrastructure vendor

The Department’s EDUCATE network services and IT infrastructure contract expires in 

November 2017. This contract is the largest dollar value contract funded by the Program 

Administration account, and is essential to the operations of every single Department office, 

providing IT hardware, software, network connectivity (including remote network access), data 

storage, technical support, e-mail, wireless, and mobile phone services.

The Department gathered information from EDUCATE customers to help guide the 

development of the new contract solicitation. The new Portfolio of Integrated Value-Oriented 

Technologies (PIVOT) contract is expected to further the Department’s effort to leverage cloud 

and other shared services in an effort to improve efficiency and maximize flexibility, while 

improving IT service levels and the underlying technology. A continued Department goal is to 

ensure that the IT platform supports improved services to stakeholders; reduces operational 

risk; measures and improves performance and accountability; enhances security and privacy; 

and optimizes, standardizes, and consolidates the information management and technology 

infrastructure.
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Salaries and Expenses

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The PIVOT contract framework will consist of six contracts, including:

Contract Description Solicitation Release Date

Planned Award 

Date

PIVOT - Integrator and 

End-User Services (I)

Integration and Performance 

Management, End User 

Computing and Helpdesk, 

Unified Communications, 

Multimedia and Enterprise 

Security

December 2016

(proposals were received

February 2017)

June 2017

PIVOT - Hosting (H) Data Storage and 

Systems/Application Hosting

March 2017 Late June 2017

PIVOT - Network (N) Data Network Management March 2017 May 2017

PIVOT - Oversight (O) Program & Project 

Management Support, IT 

Performance Monitoring and 

IT Technical Expertise

April 2017 August 2017

PIVOT - Printers (P) Printing Services, Scanning 

and Copier Services

April 2017 July 2017

PIVOT - Mobile 

Services (M)

Mobile Device procurement, 

provision and deployment

April 2018 September 

2018

Transition from the current vendor to a new vendor(s) is anticipated to take 6 months, and the 

level of effort will ramp up during that time with 100 percent completion of the transition effort by 

the end of December 2017. Funding requested under this investment includes only “overlap” 

and additional costs, including initial costs for the new IT solution, legacy hardware and 

maintenance agreement buyout, service and knowledge transfer activities, and any overlap 

costs for all incumbent contract services that must be “shadowed” by the incoming vendor(s). If 

transition is delayed, the Department would have to renegotiate the EDUCATE contract for 

month-to-month extensions which would result in expensive unplanned operational expenses. 

In addition, neither the EDUCATE vendor or the PIVOT vendors would have full operational 

responsibility for the IT services, and the Department could experience interrupted IT services. 

Funding of $27.8 million is needed in FY 2018 to cover all costs associated with the transition to 

the new vendor(s) awarded the PIVOT contracts. This amount represents solely the Program 

Administration account’s share of total costs; the total needed for this investment is 

$56.3 million. The balance of the funding needed is included in the budget requests for the 

Department’s other Salaries and Expenses accounts.
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Continued Development of a new Impact Aid Payment System

The Department is requesting $2.3 million, an increase of $2.1 million from the FY 2017 

budgeted level, for the redesign of the Impact Aid Payment system. The current system is not

508 compliant, lacks document management functionality to meet records management 

requirements, and lacks an automated interface with the Department’s grant system. In 

addition, ongoing maintenance has proven to be difficult; the system lacks transparency to the 

frustration of grantees, and relies on key software components that are no longer supported by 

vendors (e.g., PowerBuilder). The new system will improve the customer experience for school 

districts and improve the speed and accuracy with which they receive their funding by reducing 

the reliance on physical documents, streamlining the e-application process and reduce manual 

processing, automating transmission of obligation and payment files to the Grants Management 

System (G5), using current and supported software, and reducing data errors.

Other IT Projects

The following section provides additional information on select IT projects.

EDWeb

The Department’s internet site (www.ed.gov) provides a critical communications link to both its 

internal and external customers, including grantees, students, parents, educational institutions, 

Government Agencies, and contractors. The request for maintenance and enhancements in 

FY 2018 is $1.5 million, a decrease of $55,000 below the FY 2017 annualized CR level.

Funds will be used to migrate ed.gov content and applications to cloud-based hosting, as well 

as to provide regular website enhancements.

EDFacts

EDFacts is an information management solution of systems and services related to K-12 

education performance data. Systems provide web-based data collection, ad hoc and standard 

reporting, commercial-off-the-shelf software for business process management and meta data 

collection, a data warehouse centralizing K-12 data with data from other systems, and a 

commercial software survey. Services provided by EDFacts include data supplier conferences, 

data user and supplier assistance, technical assistance to States, custom reports, and training. 

EDFacts data is centralized with data from other ED investments such as financial grant 

information. EDFacts supports policy and budget decisions with a significant degree of 

accuracy and timeliness.

In FY 2018, $12 million is requested for EDFacts, an increase of $7 million from the FY 2017 

annualized CR level. Due to budget constraints in FY 2017, the contract period for the EDFacts

contract was shortened to reduce costs in FY 2017. The funds requested in FY 2018 will be 

used to provide funding for a full year, enabling the Department to catch up on funding for

steady state operations and maintenance costs, making upgrades to the system to tighten its

security profile, upgrading the EDFacts Metadata Repository for improvements in reference 

metadata, and creating a summary data mart that builds on prior data quality work.
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Enterprise Risk Management Services and Tools

The Department requests a total of $900,000 in FY 2018 for the Office of Deputy Secretary, 

same as the FY 2017 annualized CR level, to fund risk analysis requirements mandated by the 

OMB grant administrative requirement under Title 2 Grants and Agreements. Funds also will 

support the inclusion of grants enterprise risk management as an essential element of the 

Department’s performance-based decisions.

Requested funds will continue the operation and improvement of the system for analyzing grant 

performance information. This work ensures material compliance with expanded risk analysis 

mandates found in the Uniform Guidance, including integration of OMB-designated databases 

related to grantee eligibility and integrity, such as the Federal Awardee Performance and 

Integrity Information System (FAPIIS) and Treasury’s Do-Not-Pay Portal, upon OMB validation 

of source readiness. To expand current activities beyond awardee-level assessment and into 

enterprise-level risk management, the requested funds will be used for: upgrading Entity Risk 

Review reports to an automated self-service solution run by the program offices to perform preaward risk reviews; analysis and reporting of key grant monitoring issues, including missing 

single audits and financial performance monitoring; and development of tools to automate other 

grant oversight requirements. It will provide a myriad of program staff-developed reports to 

support monitoring activities.

Online Application System

The Office of Communications and Outreach is developing a new integrated digital service 

system, the Online Application System (OLAS), to facilitate submission and review of 

applications for three programs: the U.S. Presidential Scholars Program (PSP), School 

Ambassador Fellowship program (SAF), and the Student Volunteer Internship program (SVI). 

The PSP has been using the PSAonline system that is being decommissioned in FY 2017. The 

system was outdated, needed fixes, and could only handle the PSP program. The fixes and 

enhancements would have cost more in the long run, than to implement OLAS which can

service all three programs, with the flexibility to easily accommodate other similar ED award 

programs. OLAS is being developed in phases and was partially utilized in FY 2017, with 

funding from the old system being used for development, maintenance and enhancement of the 

remaining phases. The FY 2018 request of $172,000, which is level funded from FY 2017, will 

pay for the new system’s annual licensing fee.

Other Non-Pay

The Department’s FY 2018 request includes little net change in other non-pay items. Funding 

for these projects includes only minor increases and decreases from FY 2017 in light of the 

critical increases being requested for information technology. The following section provides 

additional information on select non-pay projects.

Security items for personnel and buildings

A total of $9.5 million is requested for security-related items including guard services, 

background investigations, and the implementation of the Continuity of Operations Plan. The 

Federal Protective Service (FPS) is responsible for setting overall security policy and in 
PROGRAM ADMINISTRATION

Salaries and Expenses

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determining the costs of security items. The Department works with the FPS and other local 

and Federal law enforcement organizations to ensure the safety and security of the 

Department's many buildings, its classified information, and its employees. The Department’s 

security policies and procedures have been implemented in response to General Services 

Administration and Department of Homeland Security standards, and follow regulations set forth 

in HSPD-12, FISMA, and a series of Executive Orders. The request is an increase of $100,000 

above FY 2017.

Overtime utilities 

This project funds utilities outside the normal work hours, i.e., after-hour and weekend lighting, 

heating, and air conditioning costs in buildings occupied by Department personnel. The request 

in FY 2018 is $1.3 million, an increase of $70,000 above the FY 2017 annualized CR level.

Presidential Scholars Program

This program, started in 1964, recognizes the Nation’s most distinguished graduating high 

school seniors. Each year, the White House Commission on Presidential Scholars selects up to 

141 students for this honor. To support this program in FY 2018, $970,000 is requested, a

decrease of $189,000 from the FY 2017 annualized CR level, resulting from the savings of the

OLAS system replacing the retiring PSAonline system.

Record information management services (RIMS) support services

A total of $820,000 in FY 2018 will support compliance with Government initiatives regarding the 

acquisition, release, and maintenance of information. This includes carrying out provisions of 

the Freedom of Information Act and the Privacy Act. The request is a decrease of $3,000 from

the FY 2017 annualized CR level.

Randolph-Sheppard arbitrations 

A total of $472,000 is requested in FY 2018 for Randolph-Sheppard arbitrations, the same as 

the FY 2017 annualized CR level. The Randolph-Sheppard Act authorizes a program to provide 

gainful employment for individuals who are blind to operate vending facilities on Federal and 

other property. The Rehabilitation Services Administration is required to administer the 

arbitration process that involves grievances for blind licensees, hearing and arbitration, noncompliance by Federal Departments and Agencies, and complaints by State licensing agencies. 

There has been a significant increase in the volume of Randolph-Sheppard arbitration cases, 

resulting in a growing backlog.
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Building Modernization

(DEOA)

(dollars in thousands)

FY 2018 Authorization: Indefinite

PROGRAM DESCRIPTION

The Building Modernization activity supports the related expenses necessary for the relocation 

of Department of Education staff or renovations of Department of Education buildings within the 

Washington, D.C. metropolitan area and in several regional offices.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2013 ........................................................................................ 0

2014 ........................................................................................ 0

2015 ........................................................................................ 0

2016 ................................................................................$1,000

2017 ........................................................................................ 01

 

1 The 2017 Appropriation Act provided authority for up to $1 million to remain available in Building 

Modernization, until expended, for relocation of, and renovation of buildings occupied by Department 

Staff. The Department chose not to use the authority due to the need to use the $1 million in the Program 

Administration Account.

FY 2018 BUDGET REQUEST

In FY 2016, President Obama called on all Government Agencies to utilize their space more 

efficiently. Presidential and OMB Memorandums, such as “Reduce the Footprint,” directed

Agencies to reduce the total square footage of their domestic office and warehouse inventory. 

In response, the Department developed a multi-year plan for space reduction and consolidation,

and identified space savings through the expansion of telework, more efficient workspaces, and 

elimination of unneeded space. Rent is a large “fixed” cost that cannot be sustained in an era of 

declining appropriations, and teleworking offers the opportunity to reduce space costs.

In order to produce immediate rent savings, in FY 2016 the Department implemented a Rapid 

Rent Reduction (R3) short-term strategy to mitigate the impacts of budget constraints. Under

this plan, the Department vacated expensive leased space in three buildings, and moved over 

800 employees into smaller, less expensive space. These moves all occurred in the
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Building Modernization

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Department’s Washington, D.C. location. In order to implement this strategy in the shortest 

timeframe possible, the moves were mostly limited to existing space, space not necessarily

optimized for telework or for the Department’s long-term workspace model (which reduces the 

average workspace size).

The Department’s multi-year plan to reduce its total square footage and rental costs also 

includes the following steps:

1. Modernizing the LBJ Federal building to include smaller workstations, hoteling space, 

and other space efficiencies. This work, including build-out, has already begun on the 

2nd floor.

2. Reducing space currently occupied in the PCP building. Corresponding with the lease 

expiration for PCP (in 2018), the Department is planning to consolidate existing space

into a location with 220,000 square feet, representing a space reduction of over 

50 percent. GSA submitted a lease prospectus to Congress in July 2014 with these 

specifications.

3. Reducing space at regional locations. These opportunities coincide with the expiration 

of the current building leases. Plans to reduce regional space include Chicago and

Dallas (in 2018), and New York (in 2020).

The Administration requests no new funding for Building Modernization in FY 2018. The 

request reflects the tough decisions needed to achieve the President’s goal of increasing 

support for national security and public safety without adding to the Federal budget deficit.

The Department will utilize funds carried over into 2017 for the following actions to help 

consolidate space and reduce the Department’s overall footprint.

(dollars in thousands)

Description 2017 Carryover

LBJ modernization project 2nd floor West move services $12

LBJ modernization project 2nd floor East move services 9

LBJ modernization project 2nd floor Sub-basement furniture 46

LBJ modernization project 2nd floor West filing system furniture 2

LBJ modernization project IT services 10

Total 79
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Full-time Equivalent Employment by Office

OFFICE 2016 2017 2018

Change from

2017 to 2018

Advisory Committee on Student Financial Assistance 0 0 0 0

Career, Technical, and Adult Education 68 73 70 -3

Chief Information Officer 117 111 106 -5

Chief Financial Officer 142 145 138 -7

Communications and Outreach 104 89 79 -10

Deputy Secretary 41 36 33 -3

Elementary and Secondary Education 237 213 204 -9

English Language Acquisition, Language 

Enhancement, and Academic Achievement for 

Limited English Proficient Students 18 16 16 0

General Counsel 91 88 82 -6

Innovation and Improvement 91 72 67 -5

Institute of Education Sciences 189 180 168 -12

Legislation and Congressional Affairs 18 14 11 -3

Management 194 187 178 -9

Planning, Evaluation, and Policy Development 80 74 64 -10

Postsecondary Education 147 137 122 -15

Secretary 101 118 160 42

Special Education and Rehabilitative Services 213 204 192 -12

Under Secretary 37 19 9 -10

Total 1,888 1,776 1,699 -77

NOTE: The Office of the Secretary’s FY 2018 FTE level reflects an increase of Schedule C employees occurring

over the next several months as the new Administration’s team arrives. Many of these employees will ultimately 

move to other Department offices to fill key leadership positions.
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Summary of Budget Authority by Principal Office

(dollars in thousands)

OFFICE 2016 BA

2017

Annualized CR

2018

Request

Change from

2017 to 2018

Advisory Committee on Student Financial 

Assistance $13 0 0 0

Career, Technical, and Adult Education 10,888 $11,726 $11,529 -$197

Central Information Technology 43,469 53,090 53,913 823

Central Support 70,502 68,877 72,446 3,569

Chief Information Officer 19,508 19,233 18,431 -802

Chief Financial Officer 25,437 25,642 24,919 -723

Communications and Outreach 19,279 16,900 15,549 -1,351

Deputy Secretary 9,333 7,740 7,281 -459

Elementary and Secondary Education 35,811 34,679 35,656 977

English Language Acquisition, Language 

Enhancement, and Academic Achievement 

for Limited English Proficient Students 2,615 2,431 2,508 77

General Counsel 16,120 15,886 15,146 -740

Innovation and Improvement 13,303 11,317 10,610 -707

Institute of Education Sciences 39,445 35,118 40,449 5,331

Legislation and Congressional Affairs 2,550 1,980 1,574 -406

Management 29,105 27,714 27,021 -693

Planning, Evaluation, and Policy Development 13,300 12,905 11,541 -1,364

Postsecondary Education 22,163 21,297 19,524 -1,773

Secretary 17,584 28,012 35,813 7,801

Special Education and Rehabilitative Services 35,286 33,017 31,880 -1,137

Under Secretary 6,289 3,615 2,210 -1,405

Total Budget Authority 432,000 431,179 438,000 6,821

NOTES: FY 2016 includes Building Modernization in Central Support (no funds in Building Modernization in FY 2017 

and FY 2018).