AlllOS MOSSSb PUBLICATIONS

NIST Special Publication 881-65

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NO. 881 -65

i1998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 852

Product Activity Data

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-65

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 852

Product Activity Data

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-000

Editor: Dr. Jean-Philippe Favreau

March 1998

*

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the Implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-65

Natl. Inst. Stand. Technol. Spec. Publ. 881-65, 13 pages (Mar. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
852 Product Activity Data

Functional Group ID=PD

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Activity Data

Transaction Set (852) for use within the context of an Electronic Data Interchange (EDI) environment. The

transaction set can be used by a distributor, warehouse, or retailer to advise a trading partner of inventory, sales, and

other product activity information. Product activity data enables a trading partner to plan and ship, or propose

inventory replenishment quantities, for distribution centers, warehouses or retail outlets. The receiver of the

transaction set will maintain some type of inventory/product movement records for its trading partners to enable

replenishment calculations based on data provided by the distributor, warehouse or retailer.

Notes:

1. Organizations use this transaction set to provide asset balance andpoint ofsale information to vendors

responsiblefor replenishing distribution centers, warehouses or retail outlets.

2. Use a single occurrence ofthis transaction set to report asset balance and point ofsale information to a single

vendorfor a single distribution center, warehouse or retail outlet.

Heading:

Must Use

Pos. No. 010Seg. IDST

Name

Transaction Set Header

Req.

Des. MMax.Use

Loop

Repeat

Notes and

Comments

Must Use 020 XQ Reporting Date/Action M

Must Use 030 XPO Preassigned Purchase Order Numbers 0 >1

Not Used 040 N9 Reference Number 0 >1

Not Used 050 PER Administrative Communications Contact 0

LOOP ID - Nl 200

060 Nl Name 0 nl

Not Used 070 N2 Additional Name Information 0

Not Used 080 N3 Address Information 0

Not Used 090 N4 Geographic Location 0

Not Used 100 FOB F.O.B. Related Instructions 0

Not Used

Not Used

110

120

TD5

DTM

Carrier Details (Routing Sequence/Transit

Time)

Date/Time/Period

0

0 >1

Not Used 130 N9 Reference Number 0 >1

Not Used 140 PER Administrative Communications Contact o 3

Detail:

Pos. No.Seg. ID Name

Req.

Pes. Max.Use

Loop

Repeat

Notes and

Comments

LOOP ID - LIN 999999

Must Use 150 LIN Item Identification 0 1

Not Used 160 CTP Pricing Information 0 25

Not Used 170 P04 Item Physical Details 0 1

Not Used 171 N9 Reference Number 0 >1

Not Used 175 AMT Monetary Amount 0 10

003040F852 0 21 January 1998
|XX)P ID - ZA 99

Must Use 180 ZA Product Activity Reporting M 1 n2

Not Used 190 CTP Pricing Information 0 25

Not Used 200 SDQ Destination Quantity o >1

Summary:

Pos. Seg. Req. Loop Notes and

No. ID Name Pes. Max.Use Repeat Comments

Must Use 210 CTT Transaction Totals 0 1 n3

Must Use 220 SE Transaction Set Trailer M 1

Transaction Set Notes

1. The reporting location is required. The reporting location is specified explicitly in the Nl segment using the

code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the Nl with NlOl containing RL).

2. The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA

segment (ZA02) or in the SDQ segment, but not in both.

3. The number of line items (CTTO 1 ) is the accumulation of the number of LIN segments. Hash total (CTT02)

is not used in this transaction set. When sending item and activity data in the LIN loop, the CTT segment is required.

003040F852 0 2 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use STOl 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

852 X12.52 Product Activity Data

Must Use ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

003040F852 0 3 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

X^C^ Reporting Date/Action

020

Heading

Mandatory

1To specify reporting date and action to be taken

1 XQ02 is the reporting date. If reporting a date range, then XQ02 is the start date and

XQ03 is the end date.

Must Use

Ref.

Pes.

XQOl

Must Use

Not Used

XQOl

XQ03

Data

Element

305

373

373

Data Element Summary

Name Attributes

Transaction Handling Code M ID 1/1

Code designating the action to be taken by all parties

F Plan and Submit Suggested Purchase Order(s)

G Plan Order(s) and Ship Product

H Notification Only

Date M DT 6/6

Date (YYMMDD)

Date O DT 6/6

Date (YYMMDD)

003040F852 0 4 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

XPO Preassigned Purchase Order Numbers

030

Heading

Optional (Must Use)

>1

To transmit preassigned purchase order numbers

1 If either XPO03 or XPO04 is present, then the other is required.

1 XPOOl is the preassigned purchase order number. If a range of purchase order

numbers is to be transmitted, use XPOO 1 for the first number and XPO02 as the

ending number.

1 XPO03 and XPO04 specify the location that the purchase order numbers apply to.

Data Element Summary

Must Use

Not Used

Not Used

Not Used

Ref.

Pes.

XPOOl

XPO02

XPO03

XPO04

Data

Element

324

324

66

67

Name Attributes

Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Agencypreassignedpurchase order number. There will be a separate

purchase order numberfor each warehouse receiving location.

Purchase Order Number O AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Identiflcation Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

003040F852 0 5 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Nl Name

060

Nl Optional

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

Must Use

Not Used

Must Use

Ref.

Pes.

NlOl

N102

N103

Must Use

Not Used

Not Used

N104

N105

N106

Data

Element

98

93

66

67

706

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

RL Reporting Location

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

1 0 Department of Defense Activity Address Code

(DODAAC)

54 Warehouse

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Identification Code X AN 2/17

Code identifying a party or other code

Enter the code applicable to the warehouse reporting location.

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003040F852 0 6 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

LIN Item Identification

150

LIN Optional (Must Use)

Detail

Optional (Must Use)

1To specify basic item identification data

1 If Lib

2 IfLI>

3 IfLI>

4 IfLI>

5 IfLD

6 If 7 IfLI>

8 IfLI>

9 IfLI>

10 IfLI>

11 IfLI>

12 IfLI>

13 IfLI>

14 IfLI>

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of ID's. 2 LIN02 through LIN31 provide for fifteen (15) different product/service ID's for each

item. For Example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

is present. then LIN05 is required.

is present, then LIN07 is required.

is present. then LIN09 is required.

is present. then LINll is required.

is present. then LIN13 is required.

is present. then LIN15 is required.

is present, then LIN17 is required.

is present, then LIN19 is required.

is present. then LIN21 is required.

is present. then LIN23 is required.

is present. then LIN25 is required.

is present. then LIN27 is required.

is present, then LIN29 is required.

is present, then LIN31 is required.

Ref.

Pes.

Must Use LINOl

Must Use LIN02

Must Use LIN03

Data

Element

350

235

234

Data Element Summary

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Enter Agency unique system assigned number.

Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

FS National Stock Number

SK Stock Keeping Unit (SKU)

UA U.P.C./EAN Case Code (2-5-5)

UD U.P.C./EAN Consumer Package Code (2-5-5)

UI U.P.C. Consumer Package Code (1-5-5)

Product/Service ID M AN 1/30

Identifying number for a product or service

Enter the code ofthe product whose activity is being reported.

Not Used LIN04 235

Not Used LINOS 234

Not Used LIN06 235

Not Used LINO? 234

Not Used LINOS 235

Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service

Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/30

Identifying number for a product or service

Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in

003040F852 0 21 January 1998
Not Used LIN09

Not Used LINIO

Not Used LINll

Not Used LIN12

Not Used LIN13

Not Used LIN14

Not Used LIN15

Not Used LIN16

Not Used LIN17

Not Used LIN18

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

LIN19

LIN20

LIN21

LIN22

LIN23

LIN24

LIN25

LIN26

LIN27

LIN28

LIN29

LIN30

LIN31

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source of the descriptive

Product/Service ID (234)

234 Product/Service ID

Identifying number for a product or service

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

O ID 2/2

number used in

X AN 1/30

003040F852 0 8 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ZA Product Activity Reporting

180

ZA Mandatory

Detail

Mandatory

1To provide activity details concerning product being reported

1 If either ZA02 or ZA03 is present, then the other is required.

2 If either ZA04 or ZA05 is present, then the other is required.

3 If either ZA06 or ZA07 is present, then the other is required.

Must Use

Ref.

Pes.

ZAOl

Data

Element

859

Data Element Summary

Name Attributes

Activity Code M ID 2/2

Code identifying activity details for the product being reported

Enter QA in first iteration ofZA loop. Enter QS in second iteration ofZA

loop.

Must Use

Must Use

Not Used

Not Used

Not Used

Not Used

ZA02

ZA03

ZA04

ZA05

ZA06

ZA07

380

355

374

373

128

127

QA Current Inventory Quantity Available for Shipment or

Sale

Indicates the quantity currently available to be sold or shipped

QS Quantity Sold

Quantity X R 1/15

Numeric value of quantity

Enter Quantity applicable to QA/QS.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Enter unit ofissuefor item being reported

"^'^^

Refer to 003040 Data Element Dictionary for acceptable code values.

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date X DT6/6

Date (YYMMDD)

Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

003040F852 0 9 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTT Transaction Totals

210

Summary

Optional (Must Use)

1To transmit a hash total for a specific element in the transaction set

1 If CTT03 is present, then CTT04 is required.

2 If CTT05 is present, then CTT06 is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Ref. Data

Pes. Element

Must Use CTTOl 354

Not Used CTT02 347

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6

Total number of line items in the transaction set

lEnter the number ofoccurrences ofLIN.

Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will

be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the

maximum size of the hash total of the data element.

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation.

855 Hash total after truncation to three-digit field. Not Used CTT03 81 Weight O R 1/10

Numeric value of weight

Not Used CTT04 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Not Used CTT05 183 Volume O R 1/8

Value of volumetric measure Not Used CTT06 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Not Used CTT07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F852 0 10 21 January 1998
Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

220

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Must Use

Must Use

Ref.

Pes.

SEOl

SE02

Data

Element

96

329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Enter the same number cited in ST02. 'S:,t&

003040F852 0 11 21 January 1998
1

I

I

I

i

!


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