30162 Federal Register / Vol. 64, No. 107 / Friday, June 4, 1999 / Notices 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Student Aid Origination 

Team, Programs Systems Service, 400 

Maryland Avenue, SW., Washington, 

DC 20202. 

NOTIFICATION PROCEDURE: 

A student who has received a Federal 

Pell Grant, should presume that a record 

exists. If you wish to determine whether 

a record exists regarding you in the 

system of records, contact the system 

manager and provide your name, social 

security number and date of birth. Your 

request must meet the requirements of 

the regulations at 34 CFR 5b.5, 

including proof of identity. 

RECORD ACCESS PROCEDURES: 

If you wish to gain access to a record 

in this system, you should contact the 

system manager and provide 

information as described in the 

Notification Procedure. Your request 

must meet the requirements of the 

regulations at 34 CFR 5b.5, including 

proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to change the content of 

a record in the system of records, you 

should contact the system manager with 

the information described in the 

Notification Procedure, identify the 

specific items to be changed and 

provide a written justification for the 

change. Your request must meet the 

requirements of the regulations at 34 

CFR 5b.7. 

RECORD SOURCE CATEGORIES: 

Information in this system is obtained 

from origination and disbursement 

records provided by the school or its 

agent to the Department of Education. 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS 

OF THE ACT: 

None. 

18–11–03 

SYSTEM NAME: 

Student Financial Assistance 

Validation File. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Debt Collection, Division of 

Certification and Program Review, 

Office of Student Financial Assistance 

Programs, U.S. Department of 

Education, Seventh and D Streets, SW., 

Room 4520, ROB–3, Washington, DC 

20202. 

CATEGORIES OF INDIVIDUALS COVERED BY THE 

SYSTEM: 

This system contains records on 

applicants and recipients of student 

financial assistance. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system consists of student 

financial assistance application, award 

and servicing forms and documentation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title IV of the Higher Education Act 

of 1965. 

PURPOSE(S): 

The information in this system is used 

to determine program eligibility and 

benefits, enforce the conditions and 

terms of the loan or grant, permit the 

servicing and collecting of the loan or 

grant, counsel the individual in 

repayment efforts, investigate possible 

fraud and verify compliance with 

program regulations, locate a delinquent 

or defaulted debtor, and initiate legal 

action against an individual involved in 

program fraud or abuse. 

ROUTINE USES OF RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES OF USERS AND 

THE PURPOSE OF SUCH USES: 

The Department of Education 

(Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Act, under a computer matching 

agreement. 

(1) Litigation and Alternative Dispute 

Resolution (ADR) Disclosures. 

(a) Introduction. In the event that one 

of the parties listed below is involved in 

litigation or ADR, or has an interest in 

litigation ADR, the Department may 

disclose certain records to the parties 

described in paragraphs (b), (c) and (d) 

of this routine use under the conditions 

specified in those paragraphs: 

(i) The Department of Education, or 

any component of the Department; or 

(ii) Any Department employee in his 

or her official capacity; or 

(iii) Any Department employee in his 

or her individual capacity if the 

Department of Justice (DOJ) has agreed 

to provide or arrange for representation 

for the employee; 

(iv) Any Department employee in his 

or her individual capacity where the 

agency has agreed to represent the 

employee; or 

(v) The United States where the 

Department determines that the 

litigation is likely to affect the 

Department or any of its components. 

(b) Disclosure to the DOJ. If the 

Department determines that disclosure 

of certain records to the DOJ is relevant 

and necessary to litigation or ADR, the 

Department may disclose those records 

as a routine use to the DOJ. 

(c) Administrative Disclosures. If the 

Department determines that disclosure 

of certain records to an adjudicative 

body before which the Department is 

authorized to appear, an individual or 

entity designated by the Department or 

otherwise empowered to resolve or 

mediate disputes is relevant and 

necessary to the administrative 

litigation, the Department may disclose 

those records as a routine use to the 

adjudicative body, individual, or entity. 

(d) Parties, counsels, representatives 

and witnesses. If the Department 

determines that disclosure of certain 

records to a party, counsel, 

representative or witness in an 

administrative proceeding is relevant 

and necessary to the litigation, the 

Department may disclose those records 

as a routine use to the party, counsel, 

representative or witness. 

(2) Congressional Member Disclosure. 

The Department may disclose records to 

a member of Congress from the record 

of an individual in response to an 

inquiry from the member made at the 

written request of that individual. The 

member’s right to the information is no 

greater than the right of the individual 

who requested it. 

(3) Program Disclosures. Any 

information from this system of records, 

including personal information obtained 

from other agencies through computer 

matching programs, may be disclosed to 

any third party through a computer 

matching program in connection with 

an individual’s application or 

participation in any grant or loan 

program administered by the 

Department of Education. Purposes of 

these disclosures may be to determine 

program eligibility and benefits, enforce 

the conditions and terms of the loan or 

grant, permit the servicing and 

collecting of the loan or grant, counsel 

the individual in repayment efforts, 

investigate possible fraud and verify 

compliance with program regulations, 

locate a delinquent or defaulted debtor, 

and initiate legal action against an 

individual involved in program fraud or 

abuse. 

DISCLOSURE TO CONSUMER REPORTING 

AGENCIES: 

Disclosures pursuant to 5 U.S.C. 

552a(b)(12): The Department may 

disclose to a consumer reporting agency 

information regarding a claim which is 
Federal Register / Vol. 64, No. 107 / Friday, June 4, 1999 / Notices 30163 

determined to be valid and overdue as 

follows: (1) The name, address, taxpayer 

identification number and other 

information necessary to establish the 

identity of the individual responsible 

for the claim; (2) the amount, status, and 

history of the claim; and (3) the program 

under which the claim arose. The 

Department may disclose the 

information specified in this paragraph 

under 5 U.S.C. 552a(b)(12) and the 

procedures contained in subsection 31 

U.S.C. 3711(f). A consumer reporting 

agency to which these disclosures may 

be made is defined at 31 

U.S.C.3701(a)(3). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND 

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained in standard 

file cabinets. 

RETRIEVABILITY: 

Records are indexed by name. 

SAFEGUARDS: 

Access is restricted to authorized staff 

only and files are maintained in locked 

cabinets. 

RETENTION AND DISPOSAL: 

Records are maintained until resolved 

and then transferred to the Federal 

Records Center. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Certification and 

Program Review, Office of Student 

Financial Assistance Programs, U.S. 

Department of Education, 400 Maryland 

Avenue, SW., Room 4520, ROB–3, 

Washington, DC 20202. 

NOTIFICATION PROCEDURE: 

If you wish to determine whether a 

record exists regarding you in the 

system of records, contact the system 

manager. Your request must meet the 

requirements of the regulations at 34 

CFR 5b.5, including proof of identity. 

RECORD ACCESS PROCEDURES: 

If you wish to gain access to a record 

regarding you in the system of records, 

contact the system manager. Your 

request must meet the requirements of 

the regulations at 34 CFR 5b.5, 

including proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to contest the content of 

a record regarding you in the system of 

records, contact the system manager. 

Your request must meet the 

requirements of the regulations at 34 

CFR 5b.7. 

RECORD SOURCE CATEGORIES: 

Information in this system is obtained 

from application data, incoming 

correspondence and related material, 

obtained during course of investigation; 

Program System Service (PSS), National 

Student Loan Data Systems Division 

(NSLDS). 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS 

OF THE ACT: 

None. 

18–11–05 

SYSTEM NAME: 

Title IV Program Files. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Program System Service, Office of 

Student Financial Assistance Programs, 

U.S. Department of Education, Seventh 

and D Streets, SW., Room 4640, ROB– 

3, Washington, DC 20202–5258. 

Computer Sciences Corporation, 

Meridan, Connecticut. 

CATEGORIES OF INDIVIDUALS COVERED BY THE 

SYSTEM: 

This system contains records on the 

following individuals: 

(1) Individuals who apply for Federal 

financial student aid; 

(2) Recipients of Pell Grants; 

(3) Recipients of Federal Direct 

Student Loans; and 

(4) Borrowers whose loan defaulted or 

borrower died, became disabled or had 

a loan discharged in bankruptcy under 

the Federal Direct Student Loan 

Program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records 

regarding the amount of Pell Grant 

applicant receives; applicant’s 

demographic background, loan, and 

educational status; family income; 

Social Security number; address and 

telephone number; and employment 

information on borrowers and cosigners; default claim number; amount 

of claim; information pertaining to 

locating a borrower; collection and 

repayment history; information 

pertaining to the amount of the loan and 

repayment obligation; forbearance; 

cancellation; disability; and deferment 

information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Higher Education Act of 1965, Titles 

IV–A, IV–B, IV–D, and IV–E, as 

amended (20 U.S.C. 1070–1070a–6, 

1070b–1070b–3, 1071–1087–2, 1087a, 

1087aa–hh). 

PURPOSE(S): 

The information maintained in this 

system is used for the purposes of 

determining program eligibility and 

benefits, verifying the identity of the 

individual, enforcing the conditions and 

terms of the loan or grant, permitting the 

servicing and collecting of the loan or 

grant, counseling the individual in 

repayment efforts, investigating possible 

fraud and verifying compliance with 

program regulations, locating a 

delinquent or defaulted debtor or 

locating a recipient owing an 

overpayment on a grant, initiating legal 

action against an individual involved in 

program fraud, abuse, or 

noncompliance, and enforcing Title IV 

requirements against schools, lenders, 

and guaranty agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES OF USERS AND 

THE PURPOSES OF SUCH USES: 

The Department of Education 

(Department) may disclose information 

contained in a record in this system of 

records without the consent of the 

individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

(1) Program Disclosures. ED may 

disclose records for the following 

program purposes: 

(a) To verify the identity of the 

applicant, disclosures may be made to 

guaranty agencies, educational and 

financial agencies or institutions, 

Federal, State or local agencies, private 

parties such as relatives, present and 

former employers and creditors, 

contractors, business and personal 

associates and consumer reporting 

agencies. 

(b) To determine program eligibility 

and benefits, disclosures may be made 

to guaranty agencies, educational and 

financial agencies or institutions, 

Federal, State or local agencies, private 

parties such as relatives, present and 

former employers and creditors, 

contractors, business and personal 

associates and consumer reporting 

agencies. 

(c) To facilitate default reduction 

efforts by program participants, 

disclosures may be made to guaranty 

agencies, educational and financial 

agencies or institutions, Federal, State 

or local agencies, consumer reporting 

agencies, contractors and hearing 

officials. 

(d) To enforce the conditions or terms 

of the loan, disclosures may be made to 

guaranty agencies, educational and 

financial agencies or institutions, 

Federal, State or local agencies, private 

parties such as relatives, present and