Department of Education

Z. PROGRAM ADMINISTRATION

Fiscal Year 2022 Budget Request

CONTENTS

Page

Appropriations Language.......................................................................................................... Z-1

Analysis of Language Provisions and Changes........................................................................ Z-2

Amounts Available for Obligation.............................................................................................. Z-3

Obligations by Object Classification, Program Administration .................................................. Z-4

Obligations by Object Classification, Supplemental, CARES Act (P.L. 116-136) ..................... Z-5

Obligations by Object Classification, Supplemental, CRRSA Act (P.L. 116-260)..................... Z-6

Obligations by Object Classification, Supplemental, ARP Act (P.L. 117-02) ............................ Z-7

Summary of Changes ............................................................................................................... Z-8

Authorizing Legislation............................................................................................................ Z-10

Appropriations History............................................................................................................. Z-11

Significant Items in FY 2021 Appropriations Report ............................................................... Z-12

Summary of Request .............................................................................................................. Z-14

Salaries and Expenses........................................................................................................Z-15

Building Modernization ........................................................................................................Z-30

Supplementary Tables

Full-Time Equivalent (FTE) Employment by Office ............................................................ Z-33

Summary of Budget Authority by Principal Office................................................................Z-34

PROGRAM ADMINISTRATION

Z-1

Appropriations Language

For carrying out, to the extent not otherwise provided, the Department of Education 

Organization Act, including rental of conference rooms in the District of Columbia and hire of

three passenger motor vehicles, [$430,000,000] $480,000,000, of which up to $13,000,000, to 

remain available until expended, shall be available for relocation expenses, and for the

renovation and repair of leased buildings:1 Provided, That notwithstanding any other provisions 

of law, none of the funds provided by this Act or provided by previous Appropriations Acts to the 

Department of Education available for obligation or expenditure in the current fiscal year may be 

used for any activity relating to implementing a reorganization that decentralizes, reduces the 

staffing level, or alters the responsibilities, structure, authority, or functionality of the Budget 

Service of the Department of Education, relative to the organization and operation of the Budget 

Service as in effect on January 1, 2018.2 (Department of Education Appropriations Act, 2021.)

NOTE

Each language provision that is followed by a footnote reference is explained in the Analysis of Language 

Provisions and Changes document, which follows the appropriation language.
PROGRAM ADMINISTRATION

Z-2

Analysis of Language Provisions and Changes

Language Provision Explanation

1...of which up to $13,000,000, to remain 

available until expended, shall be available 

for relocation expenses, and for the 

renovation and repair of leased buildings:

This language sets aside non-expiring funds

to relocate staff and to renovate and repair

Department of Education occupied buildings.

2 Provided, That notwithstanding any other 

provisions of law, none of the funds provided 

by this Act or provided by previous 

Appropriations Acts to the Department of 

Education available for obligation or 

expenditure in the current fiscal year may be 

used for any activity relating to implementing 

a reorganization that decentralizes, reduces 

the staffing level, or alters the 

responsibilities, structure, authority, or 

functionality of the Budget Service of the 

Department of Education, relative to the 

organization and operation of the Budget 

Service as in effect on January 1, 2018.

This language prohibits the use of any 

funding to reduce staffing, decentralize, or

change the structure, authority, 

responsibilities, functionality, or operation of 

the Department’s Budget Service as it 

existed on January 1, 2018.
PROGRAM ADMINISTRATION

Z-3

Amounts Available for Obligation

(dollars in thousands)

Appropriation and Adjustments 2020 2021 2022

Discretionary budget authority:

Discretionary budget authority:Appropriation................................................ $430,000 $430,000 $480,000

Discretionary budget authority:Supplemental, CARES (P.L. 116-136)......... 8,000 0 0

Discretionary budget authority:Supplemental, CRRSAA (P.L. 116-260)...... 0 15,000 0

Subtotal, discretionary appropriation..... 438,000 445,000 480,000

Mandatory budget authority:

Discretionary budget authority:Supplemental, ARPA (P.L. 117-02)............... 0 15,000 0

Subtotal, mandatory appropriation ......... 0 15,000 0

Total, discretionary and mandatory 

appropriation...........................................

438,000 460,000 480,000

Unobligated balance, start of year ..................... 4,010 6,791 19,720

Recovery of prior-year obligations ..................... 87 0 0

Unobligated balance expiring............................. -1,306 0 0

Unobligated balance, end of year ...................... -6,7911 -19,7202 -6.5053

Total, direct obligations................................... 434,000 447,071 493,215

1 FY 2020 Unobligated balance, end of year includes carry over for Building Modernization $369,000, Hurricane 

Education Recovery Act (HERA) $2.335 million, and CARES Act $4.087 million. 2 FY 2021 Unobligated balance, end of year includes carry over for HERA $1.168 million, CRRSA Act $8.786 million, 

and ARP Act $9.766 million. 3 FY 2022 Unobligated balance, end of year includes carry over for CRRSA Act $3.176 million and ARP Act $3.329

million.
PROGRAM ADMINISTRATION

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Obligations by Object Classification, Program Administration

(dollars in thousands)

Object class number Object Class

2020

Actual

2021

Appropriation

2022

Request

Change from 

2021 to 2022

11.10 Full-time permanent $171,828 $200,176 $207,490 $7,314

11.31 Full-time temporary 14,777 3,624 4,195 571

11.32 Part-time 1,815 423 432 9

11.33 Consultants 154 0 0 0 

11.51 Overtime 429 618 619 1

11.52 Awards 2,356 3,674 4,712 1,038

11.8 Other compensation 0 0 0 0

Subtotal Row Subtotal, Personnel Comp. 191,359 208,515 217,448 8,933

12.00 Benefits 64,090 71,366 77,060 5,694

12.15 Student Loan Repayment 0 22 22 0

13.10 Benefits for former personnel 175 433 433 0

Subtotal Row

Subtotal, Benefits 64,265 71,821 77,515 5,694

21.00 Travel 1,138 1,315 1,998 683

22.00 Transportation of things 4 0 0 0 

23.10 Rental Payments to GSA 25,229 31,413 30,296 -1,117

23.31 Communications 997 1,060 962 -98

23.32 Postage/fees 136 140 132 -8

Subtotal Row

Subtotal, 23 26,362 32,613 31,390 -1,223

24.00 Printing & Reproduction 1,074 995 1,005 10

25.10 Advisory and Assistance Svcs 2,547 3,039 3,499 460

25.21 Other Services 25,094 16,676 27,174 10,498

25.22 Training/Tuition/Contracts 1,364 2,198 2,810 612

25.23 Field Readers 26 34 0 -34

25.30 Goods/Services from Gov't 23,070 16,741 15,554 -1,187

25.40 Operations/Maint of Facilities 0 0 0 0 

25.71 Operations/Maint of Equipment 1,975 1,351 1,452 101

25.72 IT Services/Contracts 75,716 74,025 86,782 12,757

Subtotal Row

Subtotal, 25 129,792 114,064 137,271 23,207

26.00 Supplies 268 475 472 -3

31.01 IT Equipment/Software 921 717 662 -55

31.03 Other Equipment 1,186 354 549 195

Subtotal Row

Subtotal, 31 2,107 1,071 1,211 140

32.00 Building Alterations 13,178 667 12,858 12,191

41.10 Grants 540 0 0 0

43.10 Interest and Dividends 0 0 0 0

Total Row

Total, Obligations 430,087 431,536 481,168 49,632

Total, Pers. Comp. & Ben. 255,624 280,336 294,963 14,627

Total, Non-Personnel 174,463 151,200 186,205 35,005
PROGRAM ADMINISTRATION

Z-5

Obligations by Object Classification, Supplemental, CARES Act (P.L. 116-136)

(dollars in thousands)

Object class number Object Class

2020 

Actual 

2021 

Appropriation

2022 

Request 

Change from 

2021 to 2022

11.10 Full-time permanent 0 0 0 0

11.31 Full-time temporary 0 $2,509 0 -$2,509

11.32 Part-time 0 0 0 0

11.33 Consultants 0 0 0 0 

11.51 Overtime $167 150 0 -150

11.52 Awards 3 0 0 0

11.8 Other compensation 0 0 0 0

Subtotal Row Subtotal, Personnel Comp. 170 2,659 0 -2,659

12.00 Benefits 2 0 0 0

12.15 Student Loan Repayment 0 0 0 0

13.10 Benefits for former personnel 0 0 0 0

Subtotal Row

Subtotal, Benefits 2 0 0 0

21.00 Travel 0 0 0 0

22.00 Transportation of things 0 0 0 0 

23.10 Rental Payments to GSA 0 0 0 0

23.31 Communications 0 0 0 0

23.32 Postage/fees 0 0 0 0

Subtotal Row

Subtotal, 23 0 0 0 0

24.00 Printing & Reproduction 8 0 0 0

25.10 Advisory and Assistance Svcs 2,571 1,428 0 -1,428

25.21 Other Services 0 0 0 0

25.22 Training/Tuition/Contracts 0 0 0 0

25.23 Field Readers 0 0 0 0

25.30 Goods/Services from Gov't 646 0 0 0

25.40 Operations/Maint of Facilities 0 0 0 0 

25.71 Operations/Maint of Equipment 0 0 0 0

25.72 IT Services/Contracts 324 0 0 0

Subtotal Row

Subtotal, 25 3,541 1,428 0 -1428

26.00 Supplies 192 0 0 0

31.01 IT Equipment/Software 0 0 0 0

31.03 Other Equipment 0 0 0 0

Subtotal Row

Subtotal, 31 0 0 0 0

32.00 Building Alterations 0 0 0 0

41.10 Grants 0 0 0 0

43.10 Interest and Dividends 0 0 0 0

Total Row

Total, Obligations 3,913 4,087 0 -4,087

Total, Pers. Comp. & Ben. 172 2,659 0 -2,659

Total, Non-Personnel 3,741 1,428 0 -1,428
PROGRAM ADMINISTRATION

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Obligations by Object Classification, Supplemental, CRRSA Act (P.L. 116-260)

(dollars in thousands)

Object class number Object Class

2021 

Appropriation

2022 

Request 

Change from 

2021 to 2022

11.10 Full-time permanent 0 0 0

11.31 Full-time temporary $4,454 $5,374 $920

11.32 Part-time 0 0 0

11.33 Consultants 0 0 0 

11.51 Overtime 210 0 -210

11.52 Awards 0 0 0

11.8 Other compensation 0 0 0

Subtotal Row Subtotal, Personnel Comp. 4,664 5,374 710

12.00 Benefits 0 0 0

12.15 Student Loan Repayment 0 0 0

13.10 Benefits for former personnel 0 0 0

Subtotal Row

Subtotal, Benefits 0 0 0

21.00 Travel 60 0 -60

22.00 Transportation of things 0 0 0 

23.10 Rental Payments to GSA 0 0 0

23.31 Communications 0 0 0

23.32 Postage/fees 0 0 0

Subtotal Row

Subtotal, 23 0 0 0

24.00 Printing & Reproduction 0 0 0

25.10 Advisory and Assistance Svcs 0 0 0

25.21 Other Services 1,370 206 -1,164

25.22 Training/Tuition/Contracts 60 30 -30

25.23 Field Readers 0 0 0

25.30 Goods/Services from Gov't 60 0 -60

25.40 Operations/Maint of Facilities 0 0 0 

25.71 Operations/Maint of Equipment 0 0 0

25.72 IT Services/Contracts 0 0 0

Subtotal Row

Subtotal, 25 1,490 236 -1,254

26.00 Supplies 0 0 0

31.01 IT Equipment/Software 0 0 0

31.03 Other Equipment 0 0 0

Subtotal Row

Subtotal, 31 0 0 0

32.00 Building Alterations 0 0 0

41.10 Grants 0 0 0

43.10 Interest and Dividends 0 0 0

Total Row

Total, Obligations 6,214 5,610 -604

Total, Pers. Comp. & Ben. 4,664 5,374 710

Total, Non-Personnel 1,550 236 -1,314
PROGRAM ADMINISTRATION

Z-7

Obligations by Object Classification, Supplemental, ARP Act (P.L. 117-02)

(dollars in thousands)

Object class number Object Class

2021 

Appropriation

2022 

Request 

Change from 

2021 to 2022

11.10 Full-time permanent 0 0 0

11.31 Full-time temporary $1,077 $5,267 $4,190

11.32 Part-time 0 0 9

11.33 Consultants 0 0 0 

11.51 Overtime 160 0 -160

11.52 Awards 0 0 0

11.8 Other compensation 0 0 0

Subtotal Row Subtotal, Personnel Comp. 1,237 5,267 4,030

12.00 Benefits 0 0 0

12.15 Student Loan Repayment 0 0 0

13.10 Benefits for former personnel 0 0 0

Subtotal Row

Subtotal, Benefits 0 0 0

21.00 Travel 0 150 150

22.00 Transportation of things 0 0 0 

23.10 Rental Payments to GSA 0 0 0

23.31 Communications 0 0 0

23.32 Postage/fees 0 0 0

Subtotal Row

Subtotal, 23 0 0 0

24.00 Printing & Reproduction 0 0 0

25.10 Advisory and Assistance Svcs 0 0 0

25.21 Other Services 177 0 -177

25.22 Training/Tuition/Contracts 110 0 -110

25.23 Field Readers 0 0 0

25.30 Goods/Services from Gov't 210 0 -210

25.40 Operations/Maint of Facilities 0 0 0 

25.71 Operations/Maint of Equipment 0 0 0

25.72 IT Services/Contracts 3,500 1,020 -2,480

Subtotal Row

Subtotal, 25 3,997 1,020 -2,977

26.00 Supplies 0 0 0

31.01 IT Equipment/Software 0 0 0

31.03 Other Equipment 0 0 0

Subtotal Row

Subtotal, 31 0 0 0

32.00 Building Alterations 0 0 0

41.10 Grants 0 0 0

43.10 Interest and Dividends 0 0 0

Total Row

Total, Obligations 5,234 6,437 1,203

Total, Pers. Comp. & Ben. 1,237 5,267 4,030

Total, Non-Personnel 3,997 1,170 -2,827
PROGRAM ADMINISTRATION

Z-8

Summary of Changes

(dollars in thousands)

2021................................................................................................ $430,000

2021 Supplemental, CRRSA Act (P.L. 116-260) (non-add)............ (15,000)

2021 Mandatory Supplemental, ARP Act (P.L. 117-02) (non-add). (15,000)

2022................................................................................................ 480,000

Net Change........................................................................ +50,000

Increases:

2021 

Appropriation

Change 

from 2021

Built in:

Built in: Increase in salaries and benefits for increased FTE, 

benefits for FERS contribution rates, and a 2.7

percent pay raise. $273,142 +$13,932

Program:

Program Increase in awards per OPM guidance. 3,674 +1,038

Program Increase in travel per post COVID-19. 1,315 +683

Program Increase in printing. 995 +10

Program Increase in advisory and assistance services 

primarily for Information Collection and Forms 

Management Support and Randolph Sheppard 

Arbitrations. 3,039 +460

Program Increase in other services primarily for the motor 

vehicle operator services, EDstar Public Key 

Infrastructure (PKI) certificates, Policy and Program 

Studies Services (PPSS) Analysis Resources and 

Quality assurance Special projects, Consolidated 

State Performance Report (CSPR) Data collection, 

Enterprise Data Solutions for Support Efficiency and 

Modernization, Privacy Safeguards, Education 

Technology project, and the Office of Non-Public 

Education (ONPE) Technical Assistance and 

Stakeholder Engagement Plan. 16,676 +10,498

Program Increase in training primarily for continuous learning 

requirements. 2,198 +612

Program Increase in operations/maintenance of equipment. 1,351 +101
PROGRAM ADMINISTRATION

Z-9

Summary of Changes

(dollars in thousands)

Increases:

2021 

Appropriation

Change 

from 2021

Program:

Program Increase in IT services and contracts for IT primarily 

for ED Data Express, Salary and Expense Payroll 

Database and Modeling, Enterprise Cybersecurity 

Programs, Portfolio of Integrated Value-Oriented 

Technologies (PIVOT) projects, CIO Innovations, 

Assistive Technology Support Assistance Program 

and Education’s Central Automated Processing 

System (EDCAPS): G-5 Grants Management 

System Redesign project. 74,025 +12,757

Program Increase in other equipment for modernization 

projects in Headquarters offices and regional 

offices. 354 +195

Program Increase in building alterations for modernization 

projects in Headquarters offices in LBJ and PCP, 

and regional offices. 298 +12,560

Subtotal, increases +52,846

Decreases:

2021 

Appropriation

Change 

from 2021

Built in:

Built in: Decrease in rent. $31,413 -$1,117

Program:

Program Decrease in benefits in Central Support transit 

benefits and workers compensation. 1,447 -344

Program Decrease in communications. 1,060 -98

Program Decrease in Postage and Fees. 140 -8

Program Decrease in field readers. 34 -34

Program Decrease in goods and services mainly due to 

reduced costs of personnel security. 16,741 -1,187

Program Decrease in supplies. 475 -3

Program Decrease in IT Equipment and software. 717 -55

Subtotal, decreases -2,846

Net Change +50,000
PROGRAM ADMINISTRATION

Z-10

Authorizing Legislation

(dollars in thousands)

Activity

2021

Authorized

2021

Appropriation

2022

Authorized

2022

Request

Salaries and Expenses (DEOA) Indefinite $430,000 Indefinite $467,000

Building Modernization (DEOA) Indefinite 0 Indefinite

 

13,000

Total appropriation 430,000 480,000
PROGRAM ADMINISTRATION

Z-11

Appropriations History

(dollars in thousands)

Year 

Budget 

Estimate 

to Congress

House 

Allowance Footnote

Senate 

Allowance FootnoteAppropriationFootnote

2013 $448,470 $446,2591 $448,4704 $430,605

2014 430,605 N/A2 422,9175 422,917

2015 442,000 N/A3 426,9176 418,260

2016 474,089 410,0004 391,3267 432,000

2017 474,827 432,0005 432,0008 432,000

2018 429,066 287,1576 430,0009 430,0009

2019 459,257 430,0007 430,00010 430,00010

2020 447,000 424,000 430,0008 430,00011

2020 Supplemental, CARES Act 

(P.L. 116-136) 0 0 0 8,0009

2021 448,723 426,00010 430,00013 430,00013

2021 Supplemental, CRRSA Act 

(P.L. 116-260) 0 0 0 15,00011

2021 Mandatory Supplemental, 

ARP Act (P.L. 117-02) 0 0 0 15,00012

2022 480,000

1 The levels for the House and Senate allowances reflect action on the regular annual 2013 appropriations bill, which 

proceeded in the 112th Congress only through the House Subcommittee and the Senate Committee.

2 The House allowance is shown as N/A because there was no Subcommittee action; Senate allowance reflects 

Committee action only.

3 The House allowance is shown as N/A because there was no Subcommittee action; Senate allowance reflects 

Senate Subcommittee action only.

4 The levels for House and Senate allowances reflect action on the regular annual 2016 appropriations bill, which 

proceeded in the 114th Congress only through the House Committee and Senate Committee.

5 The levels for the House and Senate allowances reflect Committee action on the regular annual 2017 

appropriations bill; the Appropriation reflects the Consolidated Appropriations Act, 2017. 6 The level for the House allowance reflects floor action on the Omnibus appropriation bill; the Senate allowance 

reflects Committee action on the regular annual 2018 appropriations bill; the Appropriation reflects the Consolidated 

Appropriations Act, 2018 (P.L. 115-141). 7 The levels for the House and Senate Allowance reflect Committee action on the regular annual 2019 appropriations 

bill; the Appropriation reflects enactment of the Department of Defense and Labor, Health and Human Services, and 

Education Appropriations Act, 2019 (P.L. 115-245). 8 The Senate Allowance reflects the Chairman’s mark; the Appropriation reflects the Further Consolidated 

Appropriations Act, 2020 (P.L. 116-94). 9 The Appropriation reflects the supplemental funds from the Coronavirus Aid, Relief, and Economic Security Act 

(P.L. 116-136). 10 The level for the House allowance reflects subcommittee action. The level for the Senate Allowance reflects the 

Chairman’s mark; the Appropriation reflects Division H of the FY 2021 Consolidated Appropriations Act, 2021 (P.L. 

116-260). 11 The Appropriation reflects supplemental funds from Division M of the FY 2021 Consolidated Appropriations Act, 

2021 (P.L. 116-260). 12 The Appropriation reflects the American Rescue Plan Act of FY 2021 (P.L. 117-2).
PROGRAM ADMINISTRATION

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Significant Items in FY 2021 Appropriations Report

FTE and Attrition Report

House: The Committee directs the Department to provide the committees on 

Appropriations a report, not later than 30 days after the conclusion of each 

quarter, detailing the number of full-time equivalent employees and attrition by 

principal office and appropriations account.

Senate: The Committee requests the Department to continue to provide a report not later 

than 30 days after the conclusion of each quarter detailing the number of full-time 

equivalent employees and attrition by principal office and appropriations account.

Response: The Department will comply as directed.

Vaping 

House: The Committee directs the Department to coordinate with the Centers for 

Disease Control and Prevention (CDC) to ensure that evidence-based strategies 

are used to more robustly respond to the public health epidemic caused by the 

dramatic increase in youth use of e-cigarettes, including school-based 

interventions.

Response: The Department will explore opportunities to coordinate with the CDC on 

outreach and technical assistance to schools regarding the dangers of vaping for 

children and youth, which may include the sharing of best practices and 

information on evidence-based interventions, to the extent that such interventions 

are available.

Lead Testing and Remediation 

House: The Committee directs the Department to continue coordinating with 

Environmental Protection Agency (EPA) in disseminating guidance and 

resources related to lead testing and remediation in schools, assisting school 

systems seeking to remediate lead contamination in working with EPA, and 

sharing best practices among States and local school systems. The Committee 

expects the Department to report on the Department’s ongoing efforts on these 

issues in the fiscal year 2022 Congressional Budget Justification.

Response: While the Department has in the past engaged in one-time coordination and 

outreach activities with the EPA on the issues of lead testing and remediation in 

schools, it does not have the capacity or resources to carry out such activities on 

an ongoing basis. However, the Department will explore options for 

disseminating EPA guidance and best practices on lead testing and remediation 

in schools through one or more of its technical assistance centers or networks, to 

the extent that such dissemination is consistent with the mission and purpose of 

these technical assistance centers.
PROGRAM ADMINISTRATION

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Significant Items in FY 2021 Appropriations Report

Study of the Impact of Natural Disasters on Educational Attainment and Economic 

Outcomes

House: To help better inform Congress, the Executive Branch, and communities affected 

by natural disasters, the Committee directs the Department to complete a study 

on the impact of recent natural disasters on the educational attainment and 

economic outcomes of individuals and families over time. Such a study could 

also explore the effects that extreme weather events have on social and 

emotional learning and other social determinants of health like physical and 

mental health, nutrition, and sense of community. The Committee directs the 

Department to brief the Committees on Appropriations on its plans for this study 

within 180 days of enactment of this Act. 

Response: The American Rescue Plan Act of 2021 includes $100 million for the Institute of 

Education Sciences to carry out research related to addressing learning loss 

caused by the coronavirus among students, including students experiencing 

homelessness and children and youth in foster care. This research is expected to 

address many of the contextual factors associated with lost instructional time and 

the interventions required to mitigate learning loss, such as the impact of the 

pandemic on students, families, teachers, and communities, that will increase our 

understanding of the impact of similarly traumatic or violent events—such as 

natural disasters—on educational outcomes.
Z-14

Z-14

Summary of Request

DEPARTMENT OF EDUCATION FISCAL YEAR 2022 PRESIDENT'S BUDGET

(in thousands of dollars)

Cat Code

2020

Appropriation

2021

Appropriation

2022

Request

2022 Request Compared to

2021 Appropriation

Amount Percent

1.

2.

Total 430,000 430,000 480,000 50,000 11.63%

NOTES: D = discretionary program; M = mandatory programDetail may 

not add to totals due to rounding.

Salaries and expenses D 430,000 430,000 467,000 37,000 8.60%

Building Modernization D 0 0 13,000 13,000 ---

Program Administration (DEOA)

Click here for accessible version
PROGRAM ADMINISTRATION

Z-15

Salaries and Expenses

(Department of Education Organization Act)

(dollars in thousands)

FY 2022 Authorization: Indefinite

Budget Authority:

Annual Fund 2021

Appropriation

2022

Request

Change from 

2021 to 2022

Personnel Compensation and Benefits 

Costs $279,169 $293,795 +$14,626

Non-Personnel Costs 150,831 173,205 +22,374

Total 430,000 467,000 +37,000

FTE 1,5801 1,6032 +23

Supplemental Appropriation, CRRSA Act 

(P.L. 116-260) 15,000 0 -15,000

Mandatory Supplemental Appropriation, 

ARP Act (P.L. 117-02) 15,000 0 -15,000

1 Fiscal Years 2021 and 2022 FTE totals excludes CARES, CRRSA, and ARP Act FTE.

2 Fiscal Year 2022 FTE totals excludes CRRSA and ARP Act FTE.

PROGRAM DESCRIPTION

The Program Administration account provides a significant portion of the funding and staff to 

administer the Department's programs and activities in the following offices:

Program offices:

Office of Postsecondary Education

Office of Elementary and Secondary Education

Office of English Language Acquisition, Language Enhancement, and Academic 

Achievement for Limited English Proficient Students

Office of Special Education and Rehabilitative Services

Office of Career, Technical, and Adult Education

Institute of Education Sciences

Staff offices:

Office of the Secretary

Office of the Under Secretary

Office of the General Counsel
PROGRAM ADMINISTRATION

Z-16

Office of Finance and Operations

Office of Planning, Evaluation, and Policy Development

Office of Communications and Outreach

Office of Legislation and Congressional Affairs

Office of the Chief Information Officer

Program offices are the front-line administrators of the Department’s programs, providing 

leadership and financial support for education programs assisting preschoolers; elementary,

secondary, and postsecondary students; and adults. Program offices are critical to managing 

the Department’s multi-billion dollar program budget through activities including grant making, 

grantee technical assistance, grant monitoring, and contract management. In addition, the 

offices support research and demonstration projects to improve education and disseminate 

information on research findings and education statistics.

Staff offices provide the legal, management, and financial support needed to help the 

Department fulfill its mission. These offices are vital to the day-to-day operation of the 

Department and provide policy leadership and administration of key Departmental priorities.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2017 .............................................................................$432,000

2018 ...............................................................................430,000

2019 ...............................................................................430,000

2020 ...............................................................................430,000

2020 CARES Act................................................................8,000

2021 ...............................................................................430,000

2021 CRRSA Act..............................................................15,000

2021 Mandatory ARP Act.................................................15,000

FY 2022 BUDGET REQUEST

The Administration is requesting $467.0 million for the fiscal year 2022 Salaries and Expenses

budget, $37.0 million more than the fiscal year 2021 Appropriation level. Appropriations for the 

Program Administration account have remained steady in recent years, but they have not kept 

pace with inflation and increases in pay rates, physical and information technology (IT) security 

needs, and other Government requirements prompted by IT security breaches in other Federal 

agencies and the private sector. These required increases have largely been funded through 

staff and rent reductions. Unfortunately, staff levels have reached an unsustainable tipping 

point, while continued rent reductions require increased funding for necessary space renovation 

investments.

The chart below provides detail on the Program Administration request by type of cost.
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-17

STAFFING AND COSTS SUMMARY

The fiscal year 2022 request for Program Administration would support 1,603 FTE, an increase 

of 23 FTE above fiscal year 2021. Decreases in some offices offset increases in other offices. 

Increases include 12 FTE in the Office of the Chief Information Officer and 14 FTE in the Office 

of Postsecondary Education to fill critical vacancies. Both of these offices have suffered from 

key staff departures, as well as difficulty in filling highly skilled positions. We are providing 7 

additional FTE to address staffing needs of IES. Lastly, small increases are being requested in 

the Office of the Secretary, Office of English Language Acquisition, Office of Career, Technical, 

and Adult Education, and Office of Under Secretary for filling key vacancies. The request also 

includes pay raise increases of 1 percent for fiscal year 2021 and a 2.7 percent pay raise in 

fiscal year 2022, plus health and FERS benefits increases in both years.

Personnel Compensation and Benefits (PC&B) Costs

The fiscal year 2022 request includes $293.8 million for Personnel Compensation and Benefits

to support six program and eight staff offices; $14.6 million more than the fiscal year 2021 

Appropriation level. The increase is due to an increase of 23 FTE, a proposed 2.7 percent pay 

raise, and increased health and FERS benefits contribution rates. The overall increase above 

the 2021 level for the pay raise, increased health and FERS benefits rates totals $9.1 million; 

the increase for the additional FTE totals $4.4 million; and an increase of $1.1 for transit benefits 

and awards.

Staffing levels are expected to stabilize in fiscal years 2021 and 2022 after a sizable decline 

over the past decade. A 10-year history of staffing is shown in the following table.

Contracts

26.3%, $122.7

Other Non-Personnel 

4.3%, $20.2

Overhead

(Rent)

6.5%, $30.3

Personnel 

Compensation & 

Benefits (PC&B)

62.9%, $293.8

FY 2022 Salaries & Expenses Costs by Category

($ in millions)

PC&B and fixed overhead costs comprise of approximately 69% of the Program Administration budget.
PROGRAM ADMINISTRATION

Salaries and Expenses

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Program Administration FTE Usage (Fiscal Year 2013 – FY 2022)

FY 

2013

FY 

2014

FY 

2015

FY 

2016

FY 

2017

FY 

2018

FY 

2019

FY 

2020

FY 

2021 

Est.

FY 

2022 

Est.

1,942 1,898 1,912 1,888 1,753 1,585 1,500 1,489 1,580 1,603

Note: Fiscal Years 2021 and 2022 FTE usage excludes CARES, CRRSA, and ARP Act FTE.

Non-Personnel Costs

The total request for Non-Personnel activities for fiscal year 2022 is $173.2 million, $22.3 million 

more than the fiscal year 2021 Appropriation level. Non-Personnel costs cover such items as 

travel, rent, mail, telephones, utilities, printing, Information Technology (IT), contractual services, 

equipment, supplies, and other overhead departmental services.

Departmental Centralized Services

Approximately 70 percent of the total non-personnel budget request covers Program 

Administration’s share of the Department’s centralized services. The centralized services 

request totals $114.8 million for fiscal year 2022, $10.6 million above the fiscal year 2021 

Appropriation level. Some of the major costs in centralized services include overhead costs for: 

interagency agreements for services such as payroll processing, security rent-guard services, 

and background security investigations. Centralized services also include communications and 

IT equipment, services, support, maintenance, and improvements. The third major component 

of the Department’s centralized services is rent. The Building Modernization justification 

provides information about the investments ED has made that have successfully brought down 

rent costs, as well as the need to continue such investments and the return they can provide.

Departmental Centralized Services

(dollars in thousands)

Item

2021

Appropriation 2022 Request Difference

Rent $31,413 $30,296 -$1,117

Other Central Support 27,780 31,085 3,305

Central IT 44,979 53,397 8,418

Total, Centralized Services $104,172 $114,778 $10,606

The following section provides information on projects for centralized services.
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Centralized Services - IT

IT Security

The Office of the Chief Information Officer oversees IT projects that provide security for the 

Department’s IT systems.

The Program Administration request for these projects is $24.5 million, $5.8 million more than 

the fiscal year 2021 Appropriation level. The increases are due to cost increases in 

cybersecurity, HSPD-12/PIV, security management system, and Public Key Infrastructure (PKI)

certificate costs. Additional IT funding is provided by the Department’s other Salaries and 

Expenses accounts. The total request across all accounts for these projects is $49.8 million.

A primary focus of the IT security funds will be to support Enterprise Cybersecurity Program 

(ECP) investments aimed to improve security for the PIVOT infrastructure and the applications 

and systems hosted therein. ECP funds will also ensure that the large number of applications 

and systems externally hosted at contractor-managed sites across the country are fully 

compliant with Federal and Department cybersecurity and privacy policies and guidelines.

The ECP projects and investment goals include:

• enhanced protection of high value assets;

• robust implementation of the Department of Homeland Security’s Cybersecurity 

Framework functions (Identify, Protect, Detect, Respond, Recover);

• improved situational awareness;

• enhanced network monitoring;

• timely incident response;

• consistent and formal security authorizations for all Federal Information Security 

Modernization Act information systems;

• timely mitigation of vulnerabilities to acceptable risk levels; and,

• updated documentation of ECP policies, processes and procedures to conform with the 

National Institute of Standards and Technology guidelines for risk-based security 

authorization.

PIVOT

The Portfolio of Integrated Value-Oriented Technologies (PIVOT) contracts are the largest dollar 

value contracts funded by the Program Administration account and are essential to operations 

in every Department office. PIVOT services include but are not limited to: desktop, helpdesk, 

hardware, software, network connectivity (including remote network access), data storage, 

technical support, email, wireless, and mobile phone services. PIVOT is comprised of the 

following PIVOT investments: Hosting; Integration; Mobile; Network; Printing; and Oversight. 

The portfolio of services is created to enhance user experience and foster innovation to improve 

efficiency and opportunities for improved services.
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All PIVOT contracts have been awarded including the Networks (PIVOT N) contract, which was 

awarded August 12, 2020. PIVOT-N will serve as the Department’s new GSA Enterprise 

Infrastructure Solution (EIS) contract. PIVOT-O initial contract expired in March 2021 and a 

bridge contract was done to extend the services to October 2021, until the recompete is 

complete.

The PIVOT framework consists of six contracts, shown in the table below.

Portfolio of Integrated Value-Oriented Technologies (PIVOT)

Contract Description Award Date Period of 

Performance

PIVOT - Integrator 

and End-User 

Services (I)

Enterprise Integration

The PIVOT-I Contractor is 

responsible for the technical 

management and integration of 

PIVOT IT services. Through 

Operating Level Agreements with 

PIVOT service providers mirrored in 

contractual SLAs and performance 

commitments, the PIVOT-I 

Contractor ensures that the end-toend user experience (e.g., desktop 

services, helpdesk services, remote 

access, etc.) meets contractually 

obligated operational parameters.

October 2018 November 2018 -

April 2026

PIVOT - Hosting (H)

Enterprise Hosting

The PIVOT-H Contractor is 

responsible for providing a 

system/application hosting 

environment, data storage service 

and Disaster Recovery services. 

Although it is preferred that tools and 

services in use be hosted with 

PIVOT-H there are cases that 

present special circumstances that 

require approval for hosting/ services 

outside of the PIVOT-H enterprise.

June 2018 July 2018 –

December 2022

PIVOT - Network (N)

Enterprise MNS

The PIVOT-N Contractors are 

responsible for providing GSA EIS 

Managed Network Services, LAN, 

WAN, Telecommunications and 

wireless connectivity throughout the 

PIVOT infrastructure to facilitate all 

PIVOT IT services.

April 2020 September 2020 -

July 2032
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Contract Description Award Date Period of 

Performance

PIVOT - Oversight 

(O)

Enterprise Oversight

Program & Project Management 

Support, IT Performance Monitoring 

and IT Technical Expertise.

August 2017 September 2017 –

October 2021

PIVOT - Printers (P)

Enterprise Printing

The PIVOT-P Contractor is 

responsible for providing managed 

print services for the Department. 

Managed print services include 

printing, scanning, copying and 

faxing.

May 2018 June 2018 –

August 2022

PIVOT - Mobile 

Services (M) Recompete

Enterprise End-User 

and Mobile

The PIVOT-M Contractor is 

responsible for providing mobile 

device services for the Department. 

Mobile services include: mobile 

device management, specific help 

desk support, inventory and asset 

management.

September 2019 September 2019 –

September 2029

The $22.6 million budgeted for fiscal year 2022 for PIVOT is an increase of $1.6 million from the 

fiscal year 2021 Appropriation Level. The fiscal year 2022 increase reflects anticipated new 

investments in oversight, printing, and network costs. The requested amount is solely for the 

Program Administration account’s shared costs. The Department’s total budget for this 

investment is $50.0 million. The balance of the funding needed is included in the budget 

requests for the other Departmental Management accounts.

EDCAPS

The Program Administration request for EDCAPS is $7.0 million, an increase of $910,000 above 

the fiscal year 2021 Appropriation level. The increase is for the first phase of the Grants 

Management System (G5) technology refresh implementation. Additional EDCAPS funding is 

provided by the Department’s other Salaries and Expenses accounts. The total request across 

all accounts for these projects is $32.9 million.

Funding supports continued operations and enhancement of the EDCAPS core financial 

system, which includes five major components:

• Financial Management Systems Software (FMSS) (general ledger, accounting, 

reporting, budget execution, funds control);

• Contracts and Purchasing Support System (CPSS);

• G5 (grant making system);

• Integrated Support Services; and,

• Travel System.
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The FMSS remains in mixed lifecycle with operations and maintenance, and enhancements 

occurring. In fiscal year 2020, the Department’s Office of Business Support Services (OBSS) 

implemented Oracle's Year End Close Process and is enhancing the Financial Statement 

Reporting (FSR) Statement of Net Cost to meet Office of Management and Budget (OMB) 

guidelines related to Statement of Net Cost in OMB Circular A-136. In addition, the OBSS has 

begun work to meet U.S. General Service Administration’s (GSA’s) Unique Entity Identifier (UEI) 

requirements. In fiscal year 2021 the OBSS plans to further enhance the FMSS by 

implementing the Order-to-Cash (O2C) business process cycle and Procure-to-Pay (P2P) 

processes, upgrading FMSS to Oracle Release 12.2.7 or higher to support prerequisite 

requirements for G-Invoicing and UEI patches. In fiscal year 2022, the OBSS will implement GInvoicing as mandated by Treasury by October 2022 and integrate with Treasury's CrossServicing Next Generation.

The Contracts and Purchasing Support System (CPSS) utilizes Computers and Information 

Technology Company (CACI’s) Comprizon Suite software. The OBSS Contracts and 

Procurement Branch, is completing market research on the feasibility of implementing an endto-end acquisition management system (AMS) that would manage the entire acquisition lifecycle 

process from planning through contract close. However, due to budget constraints in fiscal 

years 2021 and 2022, the Department will focus its efforts on potential modifications to, and reconfiguration of, the current Comprizon contract writing system and associated business 

processes where possible, in accordance with current prioritized requirements. The OBSS and 

the Contracts and Acquisition Management division will establish an Executive Steering 

Committee to determine the path forward to an improved acquisition management system. 

The G5 modernization effort continues in fiscal year 2021 as the Department further refines its 

architecture framework by identifying alternatives for Infrastructure-as-a-Service, Platform-as-aService, and Software-as-a-Service candidates for the G5 modernization and conducting 

cost/benefit analysis. This task will feed into execution of the acquisition strategy for the Next 

Generation Grants Management system by assisting with articulating the requirements to 

ensure support for the Department’s vision of a modular and secure Next Generation Grants 

Management system.

Due to funding constraints in fiscal year 2021, actions originally intended to take place in fiscal 

year 2021 have been moved to fiscal year 2022. In fiscal year 2022, the Department will begin 

the G5 Technology Refresh/Next Generation Grants Management System - Module 1. The two 

major objectives of Module 1 are first, to upgrade the grants platform allowing the Department to 

easily incorporate future technology advancements and increasing responsiveness to legislative 

changes, and second, to implement an updated user interface. The goal is to introduce a more 

intuitive look and feel that helps the user navigate easily to perform day to day grants 

management operations. The preliminary G5 Technology Refresh plan implements 4 modules 

over 4 fiscal years. Module 1 is the first phase of the G5 Technology Refresh and is planned to 

cover the development of the following:

• overall plan for deployment of modules and data conversion;

• platform architecture and security platform design;

• platform implementation (hardware/software) (development and test environment);
PROGRAM ADMINISTRATION

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• user management and security infrastructure implementation (internal and external);

• my profile infrastructure;

• portal landing page framework design;

• payee bank account/financial institutions maintenance; and

• payment requests, adjustments; and recipient maintenance.

Centralized Services – Non-IT

The following section provides additional information on Centralized Service projects not related 

to IT.

Security for Personnel and Buildings

A total of $10.0 million is requested for security-related expenses including guard services, 

background investigations, and the implementation of the Continuity of Operations Plan. This 

amount is a decrease of $2.8 million from the fiscal year 2021 Appropriation level. The Federal 

Protective Service (FPS) is responsible for setting overall security policy and in determining the 

costs of security items. The Department works with the FPS and other local and Federal law 

enforcement organizations to ensure the safety and security of the Department's many 

buildings, its sensitive information, and its employees. The Department’s security policies and 

procedures have been implemented in response to General Services Administration and 

Department of Homeland Security standards and comply with an array of legal and regulatory 

requirements. The total request across all accounts for these projects is $31.8 million.

Rent

The Department pays rent to the General Services Administration on the Federal and nonFederal buildings that are occupied by ED staff across the globe. The funds are used to 

operate the Government’s buildings and pay rent to the private sector for leased space. The 

Department is actively working to use space more efficiently by modernizing and reducing the 

total square footage of domestic office and warehouse inventories. The fiscal year 2022 

request is $30.2 million, a decrease of $1.1 million from the 2021 level.

Other Non-Personnel Costs – IT

The following section provides additional information on projects related to IT.

Salaries and Expense Payroll Database and Modeling

The Salary and Expense Payroll Database and Modeling currently automates the average 

salary and benefit information in an access database. In fiscal year 2022, the Administration is 

requesting $1.0 million, an increase of $783,000 above the fiscal year 2021 Appropriation to 

enhance the current process by developing a more flexible, efficient, and reliable database to 

produce average salary and benefit information that is used to calculate ED's budget request to 

OMB and Congress. It is anticipated that after completion of building the system in fiscal year 

2022 that only operations and maintenance funding will be needed. The database will also 

produce information that will be utilized to forecast total salary and benefits for principal offices, 
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-24

FTE employment data, report on Payroll status of funds, and provide ad-hoc projection 

modeling and scenario capabilities. This modernized system will have interconnectivity to the 

Department's current FMSS tool suite.

Payment Integrity Monitoring Application (PIMA)

The Payment Integrity Monitoring Application (PIMA) investment whose purpose is consistent 

with the 2018 Financial Management (FM) Segment Modernization Plan to provide strong 

financial stewardship, accurate financial reporting, and well-controlled financial management 

operations to support the Department’s mission. PIMA’s goal is to build an analytic 

infrastructure to provide robust support to data-driven decision-enhance financial management 

and analytic capability using sustained technology. The amount requested in fiscal year 2022 is 

$730,000, an increase of $330,000 over the 2021 Appropriation. The increase will continue to 

fund development of additional integrity checks and to initiate a Robotic Process Automation 

(RPA) functionality pilot program to help achieve reliable data for use in artificial intelligence 

integration into processes. Considerable development, modernization, and enhancements will 

continue in the outyears to further improve the system.

ED Data Strategy Support, Data Inventory and Collection Clearance Tools

The requested for this project in fiscal year 2022 is $800,000, an increase of $300,000 above 

the fiscal year 2021 Appropriation. This project addresses three related objectives within the 

Department’s architecture: 1) support the Data Strategy Team to ensure implementation of the 

data provisions within the Foundations for Evidence Based Policymaking Act (Evidence Act) in 

alignment with Open Government, Digital Strategy, Open Data, other OMB initiatives, and 

direction within the ED Strategic Plan; 2) establish the ED Data Inventory as a true IT 

Investment of the Department; and 3) integrate the ED Data Inventory with existing ED tools, 

starting with systems used for Information Collection Clearance. The increase will be used to 

strengthen the connection to information collection clearance tools, implement new 

requirements based on the Evidence Act and Geospatial Data Act, and cover increased 

operational costs.

ED Data Express

The ED Data Express website makes high value, K-12 program data available to the public in 

an easy to access and use format. Prior to ED Data Express, data was only available in State 

by State PDF documents. In fiscal year 2022, $500,000 is requested, an increase of $300,000 

over the fiscal year 2021 Appropriation. The increase is to assist with creating a platform for 

consolidating various websites hosted by OESE programs into a single authoritative branded 

site.

Budget Formulation Database

The Administration is requesting $404,000 in fiscal year 2022, an increase of $197,000 over the 

2021 level for additional PIVOT hosting costs and support cost increases. The Budget 

Formulation Database (BFD) is a government-owned, web-based application that is used by the 
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-25

Budget Service to collect salary and expense budget information from individual offices across 

the Department of Education. After the initial budget request when information is collected from 

individual Department offices, the Database then facilitates the Department's internal budget 

review process and submission of the Department's budget request to OMB and Congress. 

This system allows the Department to process budget data submissions in an efficient and 

transparent way throughout the entire budget process.

Impact Aid Payment System

The Administration requests $1.5 million in fiscal year 2022 for operations and maintenance for 

the newly redesigned Impact Aid Payment system, which is an increase of $112,000 from the 

fiscal year 2021 Appropriation level. The new system became operational in fiscal year 2020. 

The antecedent system was not 508 compliant, lacked document management functionality to

meet records management requirements, and lacked an automated interface with the 

Department’s grant system. In addition, ongoing maintenance has proven difficult. The new 

Impact Aid Payment system adds capabilities to meet higher security requirements and 

additional business needs that are not available with the legacy system. New capabilities will 

improve the customer experience for school districts and improve the speed and accuracy with 

which they receive their funding by reducing reliance on physical documents, streamlining the eApplication process, reducing manual processing, automating transmission of obligation and 

payment files to the Grants Management System (G5), using current and supported software, 

and reducing data errors.

IDEA.gov Web Site

The IDEA.gov website provides stakeholders current and valuable resources about the support 

and services guaranteed to infants, children, and youth with disabilities and their families under 

the Individuals with Disabilities Education Act (IDEA). In fiscal year 2022, $205,000, an 

increase of $6,000 above the fiscal year 2021 Appropriation level, is requested for operations 

and maintenance and to support development, modernization and enhancement to modify the 

site so that content stays relevant and users experience optimal performance.

EDFacts

EDFacts is an information management solution of systems and services related to K-12 

education performance data. Systems provide web-based data collection, ad hoc and standard 

reporting, commercial-off-the-shelf software for business process management and metadata 

collection, a data warehouse centralizing K-12 data with data from other systems, and a 

commercial software survey. Services provided by EDFacts include data supplier conferences, 

data user and supplier assistance, technical assistance to States, custom reports, and training. 

EDFacts data is centralized with other Department data such as financial grant information. 

EDFacts supports policy and budget decisions with a significant degree of accuracy and 

timeliness.

The Administration is requesting a total of $13.2 million in fiscal year 2022, level with the fiscal 

year 2021 Appropriation level. Funds will support steady state operations and maintenance 
PROGRAM ADMINISTRATION

Salaries and Expenses

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costs, continue system upgrades to tighten the security profile and respond to data submission 

innovations gaining interest among the states, address Every Student Succeeds Act changes, 

upgrade the EDFacts Metadata Repository for improvements in reference metadata, and 

continue to enhance data management and quality improvements.

Enterprise Data Analytics and Risk Management tools 

The Administration is requesting a total of $2.1 million for fiscal year 2022 for Enterprise Risk 

Management services and tools, a decrease of $200,000 from the fiscal year 2021 

Appropriation level. Funds will support the development, improvement, and maintenance of 

tools designed to leverage enterprise data and analytical solutions to successfully identify and 

manage risks, strengthen internal controls, and inform strategic planning and decision-making 

across the Department. Specifically, this request will support investments that enable the 

Department to:

• evaluate and strengthen existing risk management tools used by the Department’s 

grant-making offices to support informed determinations and assessments of grantee 

risk, including performing OMB-mandated risk analyses for Federal grants.

• perform comprehensive data analyses and evaluations of the Department’s programs, 

operations, and administration, resulting in the generation of detailed and interactive 

reports and dashboards to inform decision makers at all levels of the agency.

• support automated risk management services and tools, including pre-award reports on 

prospective grantees, grant-related business intelligence data visualization, and 

calculations to inform program monitoring plans.

• identify, measure, and assess challenges related to mission delivery in order to manage 

their risk to a tolerable level and developing actionable response plans.

• analyze audit and inquiry data to identify trends and vulnerabilities, applying predictive 

analytics to inform strategies and communications related to program risk, audit findings, 

FOIA request, and Congressional communications.

By leveraging data from the Department’s management and financial business systems, these 

investments will deliver actionable insights to ensure enterprise decisions are informed by high 

quality operational, performance, and risk analyses based on real-time conditions. Additionally, 

these investments will help the Department proactively manage risks, reducing inefficiencies 

and increasing the value of management activities.

Other Non-Personnel Costs – Non-IT

The following section provides additional information on projects not related to IT.

Empowering and Leveraging the Experiences and Voices of America’s Teachers, Educators, 

and Students

In fiscal year 2022 the Administration is requesting $5.0 million to venture into a new initiative 

called Empowering and Leveraging the Experiences and Voices of America’s Teachers, 

Educators, and Students (ELEVATES) that would elevate the voice of teachers, educators, 
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Z-27

students, and families. The Department would like to recruit, cultivate, and train up to 500,000 

participants to thoughtfully structure, craft, and record a focused and engaging 8 to 20 minute 

video story of their unique education-related experiences of perseverance, innovation, or 

meaningful impact both during the COVID-19 pandemic or as part of the recovery efforts. The 

video stories would be made available online to the public through an existing online platform 

with an established record of driving broad distribution and engagement, and also be spotlighted 

through a robust social media presence. Education has been forced to truly evolve and 

innovate during COVID-19. The lessons learned and best practices developed through this 

painstaking ordeal we have all been through are priceless and should not go to waste. They 

need to be surfaced, shared, and expanded upon so that something good, a silver lining, can 

come from all of this hardship so that everyone can learn from these education-related 

experiences.

Office of Non-Public Education (ONPE) Technical Assistance and Stakeholder Engagement 

Plan

The project provides ongoing technical assistance to ESEA State Ombudsmen to ensure 

maximum participation of private school students and teachers in all Federal education 

programs for which they are eligible. ONPE collaborated with the Office of Elementary and 

Secondary Education (OESE) to obtain technical assistance services for ESEA ombudsmen 

through a contract with American Institutes for Research (AIR), which is a State Support 

Network activity that OESE administers. The ESEA and CARES Act charge ESEA state 

ombudsmen with monitoring and enforcing equitable services requirements in each state. This 

current contract ended in August 2020, ONPE would like to enter into a new contract with an 

organization that will assist the Department with realizing the mission of the office to include 

additional activities focused on outreach to the nonpublic school community. The request 

includes $1.5 million in fiscal year 2022.

Enterprise Data Solutions for Support Efficiency and Modernization (EDSSEM)

A total of $500,000 is requested for this new project in the Office of Planning, Evaluation, and 

Policy Development (OPEPD). The purpose of this contract is to implement enterprise data 

solutions for efficiency and modernization, in support of the Department’s plan to progress in 

meeting goals under the ED Data Strategy. The activities under this contract will support 

requirements in the Evidence Act and the Federal Data Strategy1.

Privacy Safeguards

The Administration’s fiscal year 2022 request includes $500,000 in OPEPD to continue the 

privacy safeguards work for the Department, which includes contract personnel with expertise in 

privacy law and cybersecurity mandates within Federal Government regarding and governing 

the collection, use, transfer, and protection of personally identifiable information (PII).

1 Federal Data Strategy Year-1 Action Plan: https://strategy.data.gov/action-plan/
PROGRAM ADMINISTRATION

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Federal Audit Clearinghouse (FAC)

This project is an interagency agreement with the U.S. Census Bureau. The Federal Audit 

Clearinghouse receives, codes, batches, and distributes single audits to Education and States 

for grant recipients and subrecipients. FAC also provides the primary source of data for 

Education’s pre-award risk assessments conducted by all grant offices. In fiscal year 2022 

$1.1 million is requested, an increase of $360,000 above the fiscal year 2021 Appropriation. 

The requested increase will be used to continue to upgrade and modify requirements for the 

Education Processing System to more securely transfer data files to Education for upload into 

the intake/processing system and to receive single audits timely without potential data breach or 

other security risks.

Presidential Scholars Program

The Presidential Scholars Program, which recognizes the Nation’s most distinguished 

graduating high school seniors, started in 1964. Each year, the White House Commission on 

Presidential Scholars selects up to 161 students for this honor. The fiscal year 2022 costs to 

support contract renewal for this program is estimated at $860,000, $10,000 more than the 

fiscal year 2021 Appropriation level.

Data Governance Board and Data Governance Infrastructure

The Department’s Chief Data Officer (CDO) plans to develop and leverage a new Data 

Governance Board and Data Governance Infrastructure (DGBDGI) contract to assist the agency 

in supporting the CDO’s functions. The Foundations of Evidence-Based Policymaking Act 

(Evidence Act) charges the CDO with lifecycle data management across the Department; 

managing the Department’s data assets, including the standardization of data format, sharing of 

data assets, and publication of data assets; and reviewing the impact of the Department 

infrastructure on data asset accessibility and ensures, to the extent practical, that Department 

data conforms with data management best practices.

The CDO is also responsible for developing, publishing, and enforcing the Department’s open 

data plan requiring new data collections to be available in an open format and identifying as 

priority data assets any data asset for which disclosure would be in the public interest. In 

supporting statutory requirements that data assets be made open by default, the CDO will 

maintain a comprehensive data inventory that accounts for all data assets created by, collected 

by, under the control or direction of, or maintained by the Department. The CDO, in 

coordination with the Data Governance Board (DGB), also oversees agency-wide actions to 

develop an open data culture and work to improve the Department’s capacity to leverage data 

as a strategic asset for evidence building and operational decisions, to include the development 

of data professionals across all principal operating components. 

Finally, the Federal Data Strategy also requires that every agency to formalize and convene a 

DGB, driven by the agency’s CDO (as required by the Evidence Act) with participation from 

Senior Executives in agency business units. (Already approved by the Secretary, the 

Department of Education’s DGB will be steered by deputy-level leaders from OFO, OCIO, 

OPEPD, NCES, and OS.) Its goal is to empower a data governance body to ensure that 
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agency resources are aligned with agency priorities based on a maturity assessment and 

mission needs. 

This contract will support these and other governance-related functions, leveraging optional task 

orders as needed to assess Department data maturity, identify and execute necessary data 

standards, develop and administer data literacy and training programs, implement a targeted 

master data management program, and/or similar initiatives determined by the CDO and DGB. 

Several schedules exist that align with these requirements, including IT70 and CIO-SP3, which 

could be deployed with near-term results if vendors have sufficient pre-requisite knowledge of 

Department data. The funds requested in fiscal year 2022 is $725,000, level with fiscal year 

2021.

Acquisition Management Program

The Administration’s fiscal year 2022 request includes $1.1 million to fund the contract support 

for the Department’s Acquisition Management Program (AMP), level-funded from the fiscal year 

2021 Appropriation level. The contract will provide assistance in four core functions: 

• Acquisition Policy;

• Acquisition Workforce Development;

• Supply Chain Management; and 

• Acquisition Business Systems. 

The contract will support the AMP, which manages the Department’s compliance with the 

Services Acquisition Reform Act. Contractor support is required to assure the Department 

complies with innovation-related directives in the President’s Management Agenda along with 

other OMB initiatives. It will also provide project management, planning, and support for the 

Acquisition Management Consolidated Acquisition System.
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Building Modernization

(Department of Education Organization Act)

(dollars in thousands)

FY 2022 Authorization: Indefinite

Budget Authority:

PROGRAM DESCRIPTION

The Building Modernization activity supports relocation of Department of Education staff as well 

as renovation of Department buildings within the Washington, D.C. metropolitan area and in 

several regional offices.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2017 .......................................................................................... 01

2018 .......................................................................................... 0

2019 .......................................................................................... 0

2020 .......................................................................................... 0

2021 .......................................................................................... 0

1 The 2017 Appropriation Act provided authority for up to $1 million for Building Modernization. The 

Department chose not to use the authority; it ultimately needed these funds for other expenses under 

Program Administration.

FY 2022 BUDGET REQUEST

The Administration requests $13.0 million for fiscal year 2022. The Department is actively 

working to use space more efficiently. The Department has developed a comprehensive 

program to modernize and reduce occupied space. This program promises to improve 

utilization rates through consolidation, more efficient workspaces, and elimination of unneeded 

space. Rent is a large “fixed” cost that cannot be sustained fiscally. In addition, the need for 

dedicated office space is likely to lessen in a post-COVID work environment. The primary goal 

is to reduce the Department’s space footprint and associated out-year costs.

2021

Appropriation

2022

Request

Change from

2021 to 2022

0 $13,000 +$13,000
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Of the $13.0 million, $6.5 million is to support renovations to space that are or would be 

occupied by the Office of Inspector General (OIG). This supports the Puerto Rico, Florida and 

PCP 9th floor projects described below, as well as a portion of the New York project which 

houses OIG in addition to Federal Student Aid, Office for Civil Rights, and the Office for Finance 

and Operations offices. Building Modernization funding is imperative to achieve the larger rent 

reductions in the Department’s comprehensive program and to ensure that taxpayer resources 

are focused on the operating costs that allow the Department to better serve students and their 

parents. The cornerstone of this program is a consolidation of the Department’s three major 

buildings in Washington, D.C. – the Lyndon Baines Johnson headquarters building (LBJ), 

Potomac Center Plaza (PCP), and Union Center Plaza (UCP). The Department developed a 

staggered renovation and relocation plan that will ultimately fit Department staff into only two of 

these buildings, LBJ and PCP, by 2025. This project will free up a total of 247,000 square feet 

from UCP and 22,00 square feet from PCP. This will entirely eliminate the rent costs of $12 

million a year at UCP and reduce rent at PCP by $1.1 million a year. By the end of fiscal year 

2021, the Department will have successfully renovated two floors of LBJ, allowing approximately 

400 staff from PCP to move into LBJ. To execute the rest of this move successfully, the 

Department needs to continue to invest in this project on an annual basis. The Department is 

receiving financial and logistical support from GSA for this project, contingent upon being able to 

provide the requested funding.

The funds requested for fiscal year 2022 would go toward the initiatives outlined below.

Headquarters Offices Modernization and Consolidation: 

• PCP 9th floor renovation – This project to renovate the 9th floor of PCP will increase 

the occupancy from 145 to approximately 220. The construction renovation amount of 

$3.260 million is requested in fiscal year 2022.

• LBJ 3rd floor renovation – This project to renovate the 3rd floor of LBJ will increase 

the occupancy from 273 to approximately 375. The construction renovation amount of 

$1.660 million is requested in fiscal year 2022.

Regional Offices Modernization and Consolidation:

• New York Regional Office relocation – ED will move from its current location at 32 Old 

Slip to 26 Fed Plaza in fiscal year 2023. The Department is requesting $4.333 million for 

construction at 26 Fed Plaza in fiscal year 2022 to prepare for the move. GSA provided

2021 funds of $9.4 million in construction funding and $800,000 for design for this 

project. The Department expects the new space to save up to $1.0 million in rent 

annually.

• Puerto Rico new lease location – The old lease expired in fiscal year 2019. ED 

vacated the space in September 2019. OIG employees have been teleworking and 

sharing space with the Department of Health and Human Services/OIG in Federal 

space. This new location will provide 10 seats. The $1.357 million request in fiscal year 
PROGRAM ADMINISTRATION

Building Modernization

Z-32

2022 is for design, furniture, and construction for a permanent and secure office space 

for OIG.

• Philadelphia Regional Office Relocation – ED will move from its current location at the 

Wanamaker Building to the WM J. Green Junior Federal building. This new location will 

provide 98 seats. The Department is requesting $1.940 million in fiscal year 2022 for 

construction of the new space.

• Cleveland Regional Office Relocation –The previously negotiated lease extension will 

expire in fiscal year 2023 and by law cannot be renewed. GSA has space available in 

Celebrezze Federal Building which is desirable due to lower rent rates. This new 

location will provide 57 seats and reduce the ED footprint by 574 usable square feet. 

Construction costs needed in fiscal year 2022 are $26,000. GSA is covering other costs 

associated with the move, that will be amortized back into the rent costs for Education.

• Florida Regional Office Relocation – ED will move from its current location at 

Pembroke Pines Professional Center to a new lease location. This new location will 

provide 5 seats. The Department is requesting $424,000 in fiscal year 2022 for furniture 

and construction.
PROGRAM ADMINISTRATION

Supplementary Tables

Z-33

Full-Time Equivalent (FTE) Employment by Office

OFFICE

2020

Actual

2021

Appropriation

2022

Request

Change from 

2021 to 2022

Career, Technical, and Adult Education 64 63 66 3

Chief Information Officer 75 85 97 12

Communications and Outreach 88 88 86 -2

Elementary and Secondary Education 241 250 250 0

English Language Acquisition, Language 

Enhancement, and Academic Achievement 

for Limited English Proficient Students 15 17 18 1

Finance and Operations 333 372 372 0

General Counsel 83 85 85 0

Institute of Education Sciences 155 159 166 7

Legislation and Congressional Affairs 15 14 14 0

Planning, Evaluation, and Policy Development 53 62 62 0

Postsecondary Education 112 111 125 14

Secretary 74 90 75 -15

Special Education and Rehabilitative Services 169 174 176 2

Under Secretary 12 10 11 1

Total 1,489 1,5801 1,6032 23

1 FY 2021 FTE total excludes 82 FTE related to and funded by CARES, CRRSAA, and ARP Acts in various offices. 2 FY 2022 FTE total excludes 78 FTE related to and funded by CRRSAA and ARP Acts in various offices.
PROGRAM ADMINISTRATION

Supplementary Tables

Z-34

Summary of Budget Authority by Principal Office

(dollars in thousands)

OFFICE 2020 BA 

2021 

Appropriation

2022 

Request

footnote

Change 

from 2021 

to 2022

Career, Technical, and Adult Education $11,993 $12,091 $12,978 $887

Central Information Technology 55,314 44,979 53,397 8,418

Central Support 70,840 60,640 80,446 1 19,806

Chief Information Officer 15,474 16,448 19,277 2,829

Communications and Outreach 17,744 18,613 18,953 340

Elementary and Secondary Education 43,775 46,908 49,627 2,719

English Language Acquisition, Language 

Enhancement, and Academic Achievement 

for Limited English Proficient Students 2,459 2,778 3,043 265

Finance and Operations 68,627 74,020 77,190 3,170

General Counsel 16,664 17,841 18,202 361

Institute of Education Sciences 35,656 44,570 46,892 2,322

Legislation and Congressional Affairs 2,497 2,212 2,263 51

Planning, Evaluation, and Policy Development 13,039 14,614 16,944 2,330

Postsecondary Education 19,567 20,038 23,044 3,006

Secretary 21,914 19,255 21,320 2,065

Special Education and Rehabilitative Services 31,827 33,188 34,351 1,163

Under Secretary 2,610 1,805 2,073 268

Total, Budget Authority 430,000 430,000 480,000 50,000

1 Fiscal year 2022 includes Building Modernization in Central Support (no funds are included for Building 

Modernization in fiscal years 2020 or 2021).

Note: No funds are included for CARES, CRRSAA, or ARP Acts.