30188 Federal Register / Vol. 64, No. 107 / Friday, June 4, 1999 / Notices 

regarding a present or former employee 

of the Department: complaint, 

grievance, discipline or competence 

determination proceedings. The 

disclosure may only be made during the 

course of the proceeding. 

(9) Contract Disclosure. If the 

Department contracts with an entity for 

the purposes of performing any function 

that requires disclosure of records in 

this system to employees of the 

contractor, the Department may disclose 

the records to those employees. Before 

entering into such a contract, the 

Department shall require the contractor 

to maintain Privacy Act safeguards as 

required under 5 U.S.C. 552a(m) with 

respect to the records in the system. 

(10) Research Disclosure. The 

Department may disclose records to a 

researcher if an appropriate official of 

the Department determines that the 

individual or organization to which the 

disclosure would be made is qualified to 

carry out specific research related to 

functions or purposes of this system of 

records. The official may disclose 

records from this system of records to 

that researcher solely for the purpose of 

carrying out that research related to the 

functions or purposes of this system of 

records. The researcher shall be 

required to maintain Privacy Act 

safeguards with respect to the disclosed 

records. 

DISCLOSURES TO CONSUMER REPORTING 

AGENCIES: 

Not applicable to this system of 

records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND 

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Each student’s records are kept in a 

separate file folder. All folders are filed 

in a locked filing cabinet in the Title I 

classroom. After a student no longer 

participates in the program, his or her 

records are transferred to the 

contractor’s office or storage facility 

where they are stored in locked filing 

cabinets. 

RETRIEVABILITY: 

The records are indexed by student 

names, school attended and year of 

attendance at that school. 

SAFEGUARDS: 

The records are secured in a locked 

filing cabinet. The key is kept by the 

Title I teacher. After a student no longer 

participates in the program, the records 

are transferred to the contractor’s office 

or storage facility where they are stored 

in a locked filing cabinet. Direct access 

is restricted to the Title I teacher and 

aide during the day-to-day program 

operation. The instructional supervisor, 

representatives of the contractor, and 

Department of Education staff have 

access during monitoring visits. 

RETENTION AND DISPOSAL: 

Records are maintained in the 

contractor’s office or storage facility for 

at least three years after final payment 

on the contract. Disposal of records are 

in accordance with the Department of 

Education Records Disposition 

Schedules (ED/RDS). 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Compensatory Education 

Programs, U.S. Department of 

Education, 400 Maryland Avenue, SW., 

Room 3W230, Washington, DC 20202. 

NOTIFICATION PROCEDURE: 

If a student or his or her parent or 

guardian wishes to determine whether a 

record exists regarding them in this 

system of records, he or she must notify 

the appropriate contractor for the State 

served by the bypass contract. The name 

and address of the appropriate 

contractor is listed under the system 

location of this notice. For 

identification, the authorized individual 

seeking information should provide the 

name, home address, and school of the 

student for whom information is being 

requested. The request must meet the 

requirements in the regulations at 34 

CFR 5b.5. 

RECORD ACCESS PROCEDURES: 

In order to gain access to a record in 

this system, you should contact the 

contractor listed in the system location 

or the system manager. You should 

provide the contractor with the 

information listed in the Notification 

Procedure of this notice and reasonably 

specify the record contents being 

sought. The request must meet the 

requirements of the regulations at 34 

CFR 5b.5, including proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to contest the content of 

the record of a participating Title I 

student, you should contact the 

contractor for the State served by the 

bypass contract. You should identify 

yourself and state, in writing, which 

portion of the record you desire to be 

changed and provide a justification and 

authorization for the change. The 

contractor will forward the request to 

the system manager. The request must 

meet the requirements of the regulations 

at 34 CFR 5b.7. 

RECORD SOURCE CATEGORIES: 

The information in this system comes 

from test scores on achievement tests for 

program eligibility administered at 

private schools and class performance 

information from the regular class 

teachers. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS 

OF THE ACT: 

None. 

18–14–02 

SYSTEM NAME: 

Fellowships for Indian Students— 

Applications and Awards. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Office of Indian Education, Office of 

Elementary and Secondary Education, 

1250 Maryland Avenue, SW., Room 

4300, Portal Building, Washington, DC 

20202–6335. 

CATEGORIES OF INDIVIDUALS COVERED BY THE 

SYSTEM: 

American Indians who are citizens of 

the United States or residents of the 

United States for other than a temporary 

purpose, who have been accepted by 

institutions of higher education in a 

program leading to an undergraduate or 

graduate degree in the fields of Business 

Administration, Engineering and 

Natural Resources or related fields, and 

graduate degree in the fields of 

education, law and medicine or related 

fields, and who have applied to 

Department’s Office of Indian Education 

for a fellowship. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, address, phone number, date 

and place of birth, tribal affiliation, 

tribal roll number, social security 

number, sex, marital status, citizenship, 

names of dependents, educational 

background, employment background, 

educational transcripts, references, 

income information, admission test 

scores. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Indian Education Act of 1972, as 

amended, Pub. L. 92–318, Part B, 

section 423. 

ROUTINE USES OF RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES OF USERS AND 

THE PURPOSES OF SUCH USES: 

The Department of Education 

(Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purpose for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 
Federal Register / Vol. 64, No. 107 / Friday, June 4, 1999 / Notices 30189 

Department has complied with the 

computer matching requirements of the 

Act, under a computer matching 

agrement. 

(1) Advisory Council Disclosure. 

Information may be released to members 

of the National Advisory Council on 

Indian Education. 

(2) Field Readers Disclosure. Field 

Readers for the purpose of determining 

eligibility and recommending awardees; 

selected data for developing brochures 

describing the Fellows and their career 

goals for public information purposes. 

(3) Congressional Member Disclosure. 

The Department may disclose records to 

a member of Congress from the record 

of an individual in response to an 

inquiry from the member made at the 

written request of that individual. The 

member’s right to the information is no 

greater than the right of the individual 

who requested it. 

(4) Litigation and Alternative Dispute 

Resolution (ADR) Disclosures. 

(a) Introduction. In the event that one 

of the parties listed below is involved in 

litigation or ADR, or has an interest in 

litigation or ADR, the Department may 

disclose certain records to the parties 

described in paragraphs (b), (c) or (d) of 

this routine use under the conditions 

specified in those paragraphs: 

(i) The Department of Education, any 

component of the Department; or 

(ii) Any Department employee in his 

or her official capacity; or 

(iii) Any Department employee in his 

or her individual capacity if the 

Department of Justice (DOJ) has agreed 

to provide or arrange for representation 

for the employee; or 

(iv) Any Department employee in his 

or her official capacity where the agency 

has agreed to represent the employee; or 

(v) The United States where the 

Department determines that the 

litigation is likely to affect the 

Department or any of its components. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND 

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The records are maintained in hard 

copy, filed in locked standard file 

cabinets. 

RETRIEVABILITY: 

Records are accessed by individual 

names only by authorized Department 

staff and Field Readers for the purposes 

of determining eligibility; selecting 

Fellows: Establishing allowances for 

stipends, dependents, tuition, and other 

expenses; determining continued 

eligibility; and developing profile 

information regarding recipients of 

fellowships for program evaluation, 

planning, reporting and publicity 

purposes. 

RETENTION AND DISPOSAL: 

Records on fellowship holders are 

maintained and disposed of in 

accordance with the Department of 

Education Records Disposition 

Schedules (ED/RDS). 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Indian Education, 

Office of Elementary and Secondary 

Education, ATTN: Education Program 

Specialist for Fellowships, U.S. 

Department of Education, 400 Maryland 

Avenue SW., Room 4300, Washington, 

DC 20202–6335. 

NOTIFICATION PROCEDURE: 

If you wish to determine whether a 

record exists regarding you in this 

system of records, provide the system 

manager with your name, the year of the 

award, the name of the grantee 

institution, and type of award. Your 

request must meet the requirements of 

the regulations at 34 CFR 5b.5, 

including proof of identity. 

RECORD ACCESS PROCEDURES: 

To gain access to records regarding 

you in this system of records, follow the 

Notification Procedure described above. 

Your request must meet the 

requirements of the regulations at 34 

CFR 5b.5, including proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to contest the content of 

a record regarding you in this system of 

records, contact the system manager at 

the address listed above and reasonably 

identify the record and specify the 

information to be contested. Your 

request must meet the requirements of 

the regulations at 34 CFR 5b.7. 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

individual applicant and from 

references submitted by the applicant 

on approved forms. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS 

OF THE ACT: 

None. 

18–15–01 

SYSTEM NAME: 

Bilingual Education Graduate 

Fellowship Program. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

U.S. Department of Education, Office 

of Bilingual Education and Minority 

Languages Affairs, 330 C Street, SW., 

Room 5618, Washington, DC 20202– 

6642. 

CATEGORIES OF INDIVIDUALS COVERED BY THE 

SYSTEM: 

This system contains records about 

individuals who apply for acceptance in 

the program, and if approved, who 

participate in the fellowship program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system consists of a variety of 

records relating to a student’s 

application for, and participation in, the 

fellowship program. In addition to the 

student’s name, the system contains the 

student’s address, telephone number, 

social security number, name of the 

institution attended, amount of award, 

obligation status, degree sought, field of 

study, and the name and address of the 

employer. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title VII, Part A of the Bilingual 

Education Act of 1994, as amended 

(Pub. L. 103–382) (20 U.S.C. 7475 

(1994)). The program regulations are 

found in 34 CFR part 535. 

PURPOSE(S): 

The information contained in this 

system is used for the purposes of 

administering the Bilingual Education 

Graduate Fellowship Program, 

including enforcing the terms and 

conditions of the contracts signed by the 

fellows, permitting the collections on 

loans, and locating delinquent or 

defaulted debtors. 

ROUTINE USES OF RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES OF USERS AND 

THE PURPOSE OF SUCH USES: 

The Department of Education 

(Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual, if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Act, under a computer matching 

agreement. 

(1) Disclosure for Use by Other Law 

Enforcement Agencies. The Department 

may disclose information to any 

Federal, State, local, or foreign agency 

or other public authority responsible for 

enforcing, investigating, or prosecuting 

violations of administrative, civil, or 

criminal law or regulation if that 

information is relevant to any 

enforcement, regulatory, investigative, 

or prosecutive responsibility within the 

receiving entity’s jurisdiction.