Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 72393 

contractor, the Department may disclose 

the records to those employees. Before 

entering into such a contract, the 

Department shall require the contractor 

to maintain Privacy Act safeguards as 

required under 5 U.S.C. 552a(m) with 

respect to the records in the system. 

(9) Congressional Member Disclosure. 

The Department may disclose records to 

a member of Congress from the record 

of an individual in response to an 

inquiry from the member made at the 

written request of that individual. The 

Member’s right to the information is no 

greater than the right of the individual 

who requested it. 

(10) Media Purposes. The Department 

may disclose records from this system of 

records in order to promote the program 

and recognition of local students. Partial 

file disclosures will be made on a caseby-case basis to state and local 

governments, officials, and institutions; 

congressional offices; and program 

sponsors and affiliates. 

DISCLOSURE TO CONSUMER REPORTING 

AGENCIES: 

Disclosures pursuant to 5 U.S.C. 

552a(b)(12): The Department may 

disclose to a consumer reporting agency 

information regarding a claim by the 

Department which is determined to be 

valid and overdue as follows: (1) The 

name, address, taxpayer identification 

number and other information necessary 

to establish the identity of the 

individual responsible for the claim; (2) 

the amount, status, and history of the 

claim; and (3) the program under which 

the claim arose. The Department may 

disclose the information specified in 

this paragraph under 5 U.S.C. 

552a(b)(12) and the procedures 

contained in subsection 31 U.S.C. 

3711(e). A consumer reporting agency to 

which these disclosures may be made is 

defined at 31 U.S.C. 3701(a)(3). 

POLICIES AND PRACTICES FOR STORING AND 

RETRIEVING, ACCESSING, RETAINING, AND 

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

in hard copy in paper files in metal file 

cabinets and in data files on computers. 

RETRIEVEABILITY: 

The data is retrieved by name, Social 

Security number, state, high school, and 

year of selection. 

SAFEGUARDS: 

All physical access to the Department 

site, and the sites of Department 

contractors where this system of records 

is maintained, is controlled and 

monitored by security personnel who 

check each individual entering the 

building for his or her employee or 

visitor badge. 

The computer systems employed by 

the Department and contractors offer a 

high degree of resistance to tampering 

and circumvention. These security 

systems limit data access to Department 

and contract personnel on a ‘‘need to 

know’’ basis, and controls individual 

users’ ability to access and alter records 

within the system. All users of these 

systems are given a unique user ID and 

interactions by individual users with 

the system are recorded. 

RETENTION AND DISPOSAL: 

Records are maintained for four years 

and are then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Presidential Scholars 

Program, Office of Intergovernmental 

and Interagency Affairs, U. S. 

Department of Education, 400 Maryland 

Avenue, SW., Room 5E223, Washington, 

DC 20202–3500. 

NOTIFICATION PROCEDURE: 

If you wish to determine whether a 

record exists regarding you in this 

system of records, you should provide 

the system manager your name, Social 

Security number, and year of high 

school graduation. Your requests for 

notification must meet the requirements 

in the Department’s Privacy Act 

regulations at 34 CFR 5b.5, including 

proof of identity. 

RECORD ACCESS PROCEDURES: 

If you wish to gain access to a record 

in this system, you should contact the 

system manager and provide 

information described in the 

notification procedure. Your requests 

for access to a record must meet the 

requirements in the Department’s 

Privacy Act regulations at 34 CFR 5b.5, 

including proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to change the content of 

a record in the system of records, you 

should contact the system manager with 

the information described in the 

notification procedure, identify the 

specific item(s) to be changed, and 

provide a written request for the change. 

Your request to amend a record must 

meet the requirements of the 

Department’s Privacy Act regulations at 

34 CFR 5b.7, including proof of identity. 

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from the individuals’ 

applications, testing records of the 

American College Testing, Inc., and the 

Educational Testing Service and 

questionnaires completed by school 

officials at the request of the individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

18–06–04 

SYSTEM NAME: 

Satellite Event Participant 

Registration System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Information Resource Center, 

Intergovernmental and Interagency 

Affairs, U.S. Department of Education, 

Room 5E233, FOB–6, 400 Maryland 

Avenue, SW., Washington, DC 20202– 

0498. 

CATEGORIES OF INDIVIDUALS COVERED BY THE 

SYSTEM: 

This system contains records on 

individuals and contact persons from 

organizations that register for 

participation in selected events hosted 

by the U.S. Department of Education 

(such as the monthly Satellite Town 

Meeting) as well as individuals who 

have requested regular information on 

such events. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system consists of a variety of 

records including the name of the 

individual, his or her e-mail address, 

telephone number, fax number, mailing 

address, the name of organization with 

whom the individual is affiliated, name 

of the technical satellite contact, the 

name of the event, the event location 

and broadcast information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

20 U.S.C. § 1231a. 

PURPOSE(S): 

The information contained in this 

system is used to serve those 

individuals and organizations 

participating in Department of 

Education events and satellite broadcast 

events as well as to provide selected 

information to the public about such 

events. 

ROUTINE USES OF RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES OF USERS AND 

THE PURPOSE OF SUCH USES: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

72394 Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Act, under a computer matching 

agreement. 

(1) Press Disclosure. The Department 

may disclose information from this 

system to potential viewers of the event 

or to the press in order to provide a list 

of event participants. Such disclosures 

are made only at the request of the event 

participants whose information is 

disclosed. 

(2) Event Planning Disclosure. The 

Department may disclose information 

from this system to government and 

non-government entities involved with 

hosting or producing the event in order 

to assist in the planning of the event. 

(3) Disclosure for Use by Other Law 

Enforcement Agencies. The Department 

may disclose information to any 

Federal, State, local, or foreign agency 

or other public authority responsible for 

enforcing, investigating, or prosecuting 

violations of administrative, civil, or 

criminal law or regulation if that 

information is relevant to any 

enforcement, regulatory, investigative, 

or prosecutive responsibility within the 

receiving entity’s jurisdiction. 

(4) Enforcement Disclosure. In the 

event that information in this system of 

records indicates, either on its face or in 

connection with other information, a 

violation or potential violation of any 

applicable statute, regulation, or order 

of a competent authority, the 

Department may disclose the relevant 

records to the appropriate agency, 

whether foreign, Federal, State, Tribal, 

or local, charged with the responsibility 

of investigating or prosecuting that 

violation or charged with enforcing or 

implementing the statute, executive 

order, rule, regulation, or order issued 

pursuant thereto. 

(5) Litigation and Alternative Dispute 

Resolution (ADR) Disclosures. 

(a) Introduction. In the event that one 

of the parties listed below is involved in 

litigation or ADR, or has an interest in 

litigation ADR, the Department may 

disclose certain records to the parties 

described in paragraphs (b), (c) and (d) 

of this routine use under the conditions 

specified in those paragraphs: 

(i) The Department, or any component 

of the Department; or 

(ii) Any Department employee in his 

or her official capacity; or 

(iii) Any Department employee in his 

or her individual capacity if the 

Department of Justice (DOJ) has agreed 

to provide or arrange for representation 

for the employee; 

(iv) Any Department employee in his 

or her individual capacity where the 

agency has agreed to represent the 

employee; or 

(v) The United States where the 

Department determines that the 

litigation is likely to affect the 

Department or any of its components. 

(b) Disclosure to the DOJ. If the 

Department determines that disclosure 

of certain records to the DOJ is relevant 

and necessary to litigation or ADR, the 

Department may disclose those records 

as a routine use to the DOJ. 

(c) Administrative Disclosures. If the 

Department determines that disclosure 

of certain records to an adjudicative 

body before which the Department is 

authorized to appear, an individual or 

entity designated by the Department or 

otherwise empowered to resolve or 

mediate disputes is relevant and 

necessary to the administrative 

litigation, the Department may disclose 

those records as a routine use to the 

adjudicative body, individual, or entity. 

(d) Parties, counsels, representatives 

and witnesses. If the Department 

determines that disclosure of certain 

records to a party, counsel, 

representative or witness in an 

administrative proceeding is relevant 

and necessary to the litigation, the 

Department may disclose those records 

as a routine use to the party, counsel, 

representative or witness. 

(6) Employment, Benefit, and 

Contracting Disclosure. 

(a) For Decisions by the Department. 

The Department may disclose a record 

to a Federal, State, or local agency 

maintaining civil, criminal, or other 

relevant enforcement or other pertinent 

records, or to another public authority 

or professional organization, if 

necessary to obtain information relevant 

to a Department decision concerning the 

hiring or retention of an employee or 

other personnel action, the issuance of 

a security clearance, the letting of a 

contract, or the issuance of a license, 

grant, or other benefit. 

(b) For Decisions by Other Public 

Agencies and Professional 

Organizations. The Department may 

disclose a record to a Federal, State, 

local, or foreign agency or other public 

authority or professional organization, 

in connection with the hiring or 

retention of an employee or other 

personnel action, the issuance of a 

security clearance, the reporting of an 

investigation of an employee, the letting 

of a contract, or the issuance of a 

license, grant, or other benefit, to the 

extent that the record is relevant and 

necessary to the receiving entity’s 

decision on the matter. 

(7) Employee Grievance, Complaint or 

Conduct Disclosure. The Department 

may disclose a record in this system of 

records to another agency of the Federal 

Government if the record is relevant to 

one of the following proceedings 

regarding a present or former employee 

of the Department: complaint, 

grievance, discipline or competence 

determination proceedings. The 

disclosure may only be made during the 

course of the proceeding. 

(8) Contract Disclosure. If the 

Department contracts with an entity for 

the purposes of performing any function 

that requires disclosure of records in 

this system to employees of the 

contractor, the Department may disclose 

the records to those employees. Before 

entering into such a contract, the 

Department shall require the contractor 

to maintain Privacy Act safeguards as 

required under 5 U.S.C. 552a(m) with 

respect to the records in the system. 

(9) Research Disclosure. The 

Department may disclose records to a 

researcher if an appropriate official of 

the Department determines that the 

individual or organization to which the 

disclosure would be made is qualified to 

carry out specific research related to 

functions or purposes of this system of 

records. The official may disclose 

records from this system of records to 

that researcher solely for the purpose of 

carrying out that research related to the 

functions or purposes of this system of 

records. The researcher shall be 

required to maintain Privacy Act 

safeguards with respect to the disclosed 

records. 

(10) Congressional Member 

Disclosure. The Department may 

disclose records to a member of 

Congress from the record of an 

individual in response to an inquiry 

from the member made at the written 

request of that individual. The 

Member’s right to the information is no 

greater than the right of the individual 

who requested it. 

(11) Freedom of Information Act 

(FOIA) Advice Disclosure. The 

Department may disclose records to the 

Department of Justice and the Office of 

Management and Budget if the 

Department concludes that disclosure is 

desirable or necessary in determining 

whether particular records are required 

to be disclosed under the FOIA. 

DISCLOSURE TO CONSUMER REPORTING 

AGENCIES: 

Not applicable. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND 

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

The records are maintained in 

electronic form on hard drives and 

Federal Register / Vol. 64, No. 247 / Monday, December 27, 1999 / Notices 72395 

when appropriate, in hard copy for a 

short time. 

RETRIEVABILITY: 

Records are retrievable by all fields in 

the database. 

SAFEGUARDS: 

All physical access to the Department 

site, and the sites of Department 

contractors where this system of records 

is maintained, is controlled and 

monitored by security personnel who 

check each individual entering the 

building for his or her employee or 

visitor badge. 

The computer systems employed by 

the Department and contractors offer a 

high degree of resistance to tampering 

and circumvention. These security 

systems limit data access to Department 

and contract personnel on a ‘‘need to 

know’’ basis, and controls individual 

users’ ability to access and alter records 

within the system. All users of these 

systems are given a unique user ID and 

interactions by individual users with 

the system are recorded. 

RETENTION AND DISPOSAL: 

Records are destroyed after the 

appropriate revisions are made or after 

three months, whichever is sooner. 

SYSTEM MANAGER(S) AND ADDRESS: 

System Administrator, Information 

Resource Center, Intergovernmental and 

Interagency Affairs, U.S. Department of 

Education, Room 5E233, FOB–6, 400 

Maryland Avenue, SW, Washington, DC 

20202–0498. 

NOTIFICATION PROCEDURE: 

If you wish to determine whether a 

record exists regarding you in this 

system of records, you should provide 

the system manager your name, Social 

Security number, and year of high 

school graduation. Your requests for 

notification must meet the requirements 

in the Department’s Privacy Act 

regulations at 34 CFR 5b.5, including 

proof of identity. 

RECORD ACCESS PROCEDURES: 

If you wish to gain access to a record 

in this system, you should contact the 

system manager and provide 

information described in the 

notification procedure. Your requests 

for access to a record must meet the 

requirements in the Department’s 

Privacy Act regulations at 34 CFR 5b.5, 

including proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to change the content of 

a record in the system of records, you 

should contact the system manager with 

the information described in the 

notification procedure, identify the 

specific item(s) to be changed, and 

provide a written request for the change. 

Your request to amend a record must 

meet the requirements of the 

Department’s Privacy Act regulations at 

34 CFR 5b.7, including proof of identity. 

RECORD SOURCE CATEGORIES: 

Information contained in the system 

are obtained from the event participants 

as well as those individuals who have 

requested information about the events. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS 

OF THE ACT: 

None. 

18–11–06 

SYSTEM NAME: 

National Student Loan Data System 

(NSLDS). 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

Computer Sciences Corporation, 71 

Deerfield Lane, Meriden, CT 06450– 

7151. 

CATEGORIES OF INDIVIDUALS COVERED BY THE 

SYSTEM: 

The NSLDS contains records on 

borrowers who have applied for and 

received loans under the William D. 

Ford Federal Direct Loan Program, the 

Federal Family Education Loan (FFEL) 

Program, the Federal Insured Student 

Loan (FISL) Program, and the Federal 

Perkins Loan Program (including 

National Defense Student Loans, 

National Direct Student Loans, Perkins 

Expanded Lending and Income 

Contingent Loans). The NSLDS also 

contains records on recipients of 

Federal Pell Grants and persons who 

owe an overpayment on a Federal Pell 

Grant, Federal Supplemental 

Educational Opportunity Grant or 

Federal Perkins Loans. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The NSLDS contains records 

regarding: (1) Student/borrower 

identifier information including Social 

Security number, date of birth and 

name; (2) the information on borrowers’ 

loans covering the entire life cycle of a 

loan from origination through final 

payment, cancellation, discharge or 

other final disposition including details 

regarding each loan received by a 

student such as information on loan 

amounts, educational status, 

disbursements, balances, loan status, 

collections, claims, deferments, refunds 

and cancellations; (3) enrollment 

information including school(s) 

attended, anticipated completion date, 

enrollment status and effective dates; (4) 

student demographic information such 

as course of study, dependency, 

citizenship, gender, data on family 

income, expected family contribution, 

and address; (5) Federal Pell Grant 

amounts and dates; and (6) Federal Pell 

Grant, Federal Supplemental 

Educational Opportunity Grant, and 

Federal Perkins Loan Program 

overpayments. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

20 U.S.C. 1092b (1993). 

PURPOSE(S): 

This system of records is used for the 

following purposes: (1) To provide prescreening and post-screening for Title IV 

aid eligibility; (2) to provide default rate 

calculations for educational institutions, 

guaranty agencies, and lenders; (3) to 

report changes in student/borrower 

enrollment status via a Student Status 

Confirmation Report (SSCR) or other 

means; (4) to prepare electronic 

financial aid history information; (5) to 

assist guaranty agencies, educational 

institutions, financial institutions and 

servicers collect loans; (6) to provide 

audit and program review planning; (7) 

to support research studies and policy 

development; (8) to conduct budget 

analysis and development; (9) to track 

loan transfers from one entity to 

another; (10) to assess Title IV Program 

administration of guaranty agencies, 

educational institutions, financial 

institutions and servicers; (11) to track 

loan borrowers and overpayment 

debtors; (12) to provide information that 

supports Credit Reform Act of 1992 

requirements; (13) to provide 

information to track refunds/ 

cancellations; and (14) to assist in the 

collection of debts owed to the 

Department under Title IV of the Higher 

Education Act, as amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES OF USERS AND 

THE PURPOSES OF SUCH USERS: 

The Department of Education (the 

Department) may disclose information 

contained in a record in this system of 

records under the routine uses listed in 

this system of records without the 

consent of the individual if the 

disclosure is compatible with the 

purposes for which the record was 

collected. These disclosures may be 

made on a case-by-case basis or, if the 

Department has complied with the 

computer matching requirements of the 

Privacy Act, under a computer matching 

agreement. 

(1) Program Purposes. The 

Department may disclose records for the 

following program purposes: