NATIONAL CENTER FOR EDUCATION STATISTICS

 April 2000

Student Data Handbook

for Elementary, Secondary,

and Early Childhood Education:

2000 Edition

Prepared by

Administrative Records Development Project

Council of Chief State School Officers

U.S. Department of Education

 Office of Educational Research and Improvement NCES 2000-343
U.S. Department of Education

Richard W. Riley

Secretary

Office of Educational Research and Improvement

C. Kent McGuire

Assistant Secretary

National Center for Education Statistics

Gary W. Phillips

Acting Commissioner

The National Center for Education Statistics (NCES) is the primary federal entity for collecting, analyzing,

and reporting data related to education in the United States and other nations. It fulfills a congressional

mandate to collect, collate, analyze, and report full and complete statistics on the condition of education in

the United States; conduct and publish reports and specialized analyses of the meaning and significance of

such statistics; assist state and local education agencies in improving their statistical systems; and review

and report on education activities in foreign countries.

NCES activities are designed to address high priority education data needs; provide consistent, reliable,

complete, and accurate indicators of education status and trends; and report timely, useful, and high quality

data to the U.S. Department of Education, the Congress, the states, other education policymakers,

practitioners, data users, and the general public.

We strive to make our products available in a variety of formats and in language that is appropriate to a

variety of audiences. You, as our customer, are the best judge of our success in communicating

information effectively. If you have any comment or suggestions about this or any other NCES product or

report, we would like to hear from you. Please direct you comments to:

National Center for Education Statistics

Office of Educational Research and Improvement

U.S. Department of Education

1990 K Street, NW

Washington, DC 20006-5651

April 2000

The NCES World Wide Web Home Page is:

http://nces.ed.gov

Suggested Citation

U.S. Department of Education. National Center for Education Statistics. Student Data Handbook:

Elementary, Secondary, and Early Childhood Education. NCES 2000-343. Project Officer: Beth Young.

Washington, DC: 2000.

For ordering information on this report, write:

U.S. Department of Education

ED Pubs

P.O. Box 1398

Jessup, MD 20794-1398

Or call toll free 1-877-4ED-PUBS

Contact:

Beth Aronstamm Young

(202) 219-1562
iii

FOREWORD

NCES is pleased to release the Student Data Handbook for Elementary, Secondary, and

Early Childhood Education: 2000 Edition. This handbook fulfills our responsibility to

establish current and consistent terms, definitions, and classification codes to maintain,

collect, report, and exchange comparable information about students.

This new publication updates the 1994 edition of the Student Data Handbook. Because

student data evolves greatly over time both in the type and format of data maintained, it was

essential to develop updated standards that reflect current practices. In fact, beginning with

this 2000 edition, the Student Data Handbook will be updated annually, with revisions posted

on the NCES Web Site.

This national effort was coordinated by the Council of Chief State School Officers under

contract to the National Center for Education Statistics. Those individuals and organizations

involved in the process truly reflect the interested stakeholders in elementary, secondary and

early childhood education data.

NCES has a strong commitment to provide technical assistance and support to the education

community to facilitate the collection, reporting, and use of high quality education

information. This handbook is one outcome of that commitment. It is a key part of a series

of related handbooks and manuals that NCES has published in the past and will continue to

develop in the future.

We hope that you find this handbook to be a useful document that will serve you well in

many activities.

Gary W. Phillips Jeffrey Owings

Acting Commissioner Acting Associate Commissioner

National Center for Elementary/Secondary and Libraries

 Education Statistics Studies Division
iv
v

ACKNOWLEDGEMENTS

This document is the result of many individuals from around the country who generously

contributed their knowledge, time, and commitment. Starting with the 1994 Student Data

Handbook, it has been a collegial effort involving representatives from federal, state, and

local education agencies, public and private educational institutions, and national

professional associates, as well as educational practitioners and researchers. The 2000

Edition of the Handbook owes an incredible debt to all those who worked to develop the

1994 Edition of the Handbook.

For the 2000 Edition special thanks goes to the Student Handbook Working Group who spent

many hours together going over the Handbook one data element at a time, giving invaluable

advice and suggestions. A list of the Working Group members appears in Appendix A.

There are a few people who, under contract from the National Center for Education Statistics

(NCES) at the Council of Chief State School Officers (CCSSO), prepared the manuscript of

this handbook. They are due extra special thanks for the research, phone calls, ideas,

formatting, and care they gave the Handbook. Barbara Clements provided updated text for

the Chapters and invaluable expertise for the data elements; Oona Cheung provided overall

guidance for the process and support for the CCSSO staff time; John Tai was the one who

did the research when someone asked a question but didn’t provide the answer; and finally,

Jason Dennison, who served as the keeper of the master copy and the one who had to do the

detail work of formatting the document and incorporating all the suggestions received during

the different review cycles of the document.

Reviewers of the final draft of this handbook include Ron Danforth, New York State

Education Department, Mary Schifferli and Peter McCabe from the Office for Civil Rights;

Patricia McKee from the Office of Elementary and Secondary Education; and from NCES:

Robert Atanda, Kathy Chandler, Kerry Gruber, Andrew Kolstad, Jerry Malitz, Edith

McArthur, Marilyn McMillen, Jeffrey Owings. And as always, this revision could not have

happened without the support, dedication, and “eagle eye” of Lee Hoffman, Program

Director of the NCES Elementary/Secondary Cooperative and Institutional Studies Program.

Other local, state, and federal staff provided important reviews of the Handbook in the earlier

phases. Their names are listed in Appendix A. Thanks to Education Information Advisory

Committee for their support and encouragement. Last but not least, special thanks to

members of the National Forum on Education Statistics and specifically, the National

Education Statistics Agenda Committee for their help and guidance.

Beth Aronstamm Young

Project Officer

National Center for Education Statistics
vi
vii

EXECUTIVE SUMMARY

To make appropriate, cost-effective and timely decisions about students, educators must have

accurate and complete information. Recognizing this need, most education systems have

moved from paper documents in filing cabinets to automated student information systems.

These systems provide teachers and others concerned with effective program design with

day-to-day access to information about the students’ background, learning experiences, and

performance. They also provide the flexibility necessary to supply aggregate data to school

boards, state and federal governments, and other interested parties; and to conduct program

evaluations. To be effective, however, these systems must record data accurately and

comparably for all students, in all places, and at all times.

The Student Data Handbook for Elementary, Secondary, and Early Childhood Education

was developed by the U.S. Department of Education's National Center for Education

Statistics (NCES) to provide guidance concerning the consistent maintenance of student

information. This handbook is useful to public and private education agencies, schools, early

childhood centers, and other educational institutions, as well as to researchers involved in the

collection of student data. In addition, the Handbook may be useful to elected officials and

members of the public interested in student information. This handbook is not, however, a

data collection instrument; nor does it reflect any type of federal data maintenance

requirements. It is presented as a tool to help the public and the American school system

make information about students more useful and effective in meeting student needs.

This handbook was developed with the assistance of local, state, and federal education

representatives and researchers. The definitions included are consistent with current state

and local practice, national standards movements, and federal reporting requirements. The

terms, definitions, and procedures represent a consensus of what is considered “best practice”

in data collection; they should be interpreted and applied according to local, state, and federal

reporting requirements and restrictions for confidentiality and security.

• Standard Data Elements and Definitions

The data elements included in this handbook represent the types of student information

that could be collected and maintained in permanent or temporary student records,

whether in paper format or in an automated database. An attempt has been made to be as

complete as possible, with the understanding that many data elements will not be needed

for all students.

Data elements are presented in nine areas:

A. Personal information

B. Enrollment

C. School participation and activities

D. Non-school and post-school experience

E. Assessment

F. Transportation
viii

G. Health conditions

H. Special program participation and student support services

I. Discipline

Each data element is defined, and lists of options and definitions are included where

applicable. Data elements are also associated with the entities to which they pertain, such

as persons, places, or things, about which data may be stored.

• Recommendations for Building a Student Record System

This handbook provides guidelines for designing student record keeping systems for use

by schools, school districts, state education agencies, and other educational institutions.

Included is a discussion of the benefits of a well-designed student record system, as well

as potential uses of such a system at the school, district, or state level. Also included is a

description of a step-by-step process for designing an effective student record system.

• Focus on State and Local Student Record Applications

Communication among various levels of the education system is increasingly important.

More and more, states are requiring that schools or districts submit portions of student

records to the state. Another growing trend is the electronic transmission of student

records when students switch schools/districts or apply to postsecondary institutions.

This revision of the Handbook adds detail about automating and exchanging electronic

records. Included in one chapter of the Handbook is information about automating

student records, with suggestions for formatting data elements and arranging them in a

logical and flexible design.

• References to Other Related Documents

This handbook, in conjunction with other NCES documents, provides state and local

education officials with important tools for designing and implementing automated

information systems. Recent NCES documents dealing with the confidentiality of

student records, decision-making about the installation of technology, and ensuring

security of technology are important adjuncts to this handbook.

Organization of the Handbook

Chapter 1 provides the user with an introduction to the Handbook and its uses.

Chapter 2 contains a more detailed description of the Handbook's contents and uses of the

Handbook. Listings of other related documents that could be useful are also included. In

anticipation of future updates, a description of the process for implementing suggested

changes has been included.
ix

Chapter 3, Building a Student Record System, discusses the collection, use, and

dissemination of data and information about individual students and how student record

systems can benefit the students and the school system.

Chapter 4, Definition of Terms, includes a complete list of data terms (with definitions)

considered important to the management of schools and the provision of services to students.

Each entity listed refers to something, or someone, about which data should be maintained.

Each data element refers to a particular aspect of student data for which some need was

perceived within the school system. A definition is included for each entity and data element.

Chapter 5 describes possible applications of the Handbook. A table is provided that includes

information about data element type and field length, attributes that could be useful to

readers designing a data collection system, a survey, or a reporting format.

Following the Glossary and Index are twelve appendices that contain important supplemental

information. The appendices include comprehensive lists of coding options for some of the

data elements in chapter 4. Included are code designations for states and outlying areas,

countries, languages, occupational groupings, medical conditions and treatments, and listings

of federal education programs and the names of those who contributed to the development of

this revision.
x

TABLE OF CONTENTS

FOREWORD ...............................................................................................................................................iii

ACKNOWLEDGEMENTS........................................................................................................................... v

EXECUTIVE SUMMARY.......................................................................................................................... vii

TABLE OF CONTENTS .............................................................................................................................. x

CHAPTER 1 - INTRODUCTION ................................................................................................................ 1

USES OF STUDENT DATA .............................................................................................................................. 2

AUTOMATION OF STUDENT INFORMATION..................................................................................................... 2

COMMON TERMINOLOGY.............................................................................................................................. 3

CHAPTER 2 - THE HANDBOOK ............................................................................................................... 5

PURPOSES OF THE HANDBOOK ...................................................................................................................... 5

BACKGROUND OF THE HANDBOOK................................................................................................................ 7

BASIC DEFINITIONS .................................................................................................................................... 11

CONTENTS OF THE HANDBOOK ................................................................................................................... 12

CHAPTER 3 - BUILDING A STUDENT RECORD SYSTEM................................................................. 15

INTRODUCTION .......................................................................................................................................... 15

DESCRIPTION OF A STUDENT RECORD ......................................................................................................... 15

DESCRIPTION OF A STUDENT RECORD SYSTEM ............................................................................................ 16

BENEFITS OF A WELL-DESIGNED STUDENT RECORD SYSTEM....................................................................... 16

EFFECTIVE USES OF STUDENT RECORD DATA ............................................................................................. 17

BEST PRACTICE—SEDCAR....................................................................................................................... 18

THE IMPORTANCE OF A UNIQUE STUDENT IDENTIFIER ................................................................................. 18

DESIGN OF A STUDENT RECORD SYSTEM..................................................................................................... 19

SUMMMARY............................................................................................................................................... 23

CHAPTER 4 - DATA ELEMENTS AND DEFINITIONS......................................................................... 25

HOW TO READ THIS CHAPTER.................................................................................................................... 25

DATA ELEMENT OUTLINE........................................................................................................................... 29

ENTITY LIST .............................................................................................................................................. 36

DATA ELEMENT DEFINITIONS ..................................................................................................................... 37

A. PERSONAL INFORMATION.................................................................................................................. 37

B. ENROLLMENT ................................................................................................................................... 58

C. SCHOOL PARTICIPATION AND ACTIVITIES........................................................................................... 78

D. NON-SCHOOL AND POST-SCHOOL EXPERIENCE................................................................................ 100

E. ASSESSMENT................................................................................................................................... 109

F. TRANSPORTATION ........................................................................................................................... 118

G. HEALTH CONDITIONS...................................................................................................................... 123

H. SPECIAL PROGRAM PARTICIPATION AND STUDENT SUPPORT SERVICES ............................................. 141

I. DISCIPLINE...................................................................................................................................... 167

CHAPTER 5 - APPLICATIONS OF THE HANDBOOK ....................................................................... 175

PROPOSED STUDENT DATA SYSTEM APPLICATION ....................................................................................... 175

APPLICATION TABLES

A. PERSONAL INFORMATION................................................................................................................ 178

B. ENROLLMENT ................................................................................................................................. 183

C. SCHOOL PARTICIPATION AND ACTIVITIES......................................................................................... 186

D. NON-SCHOOL AND POST-SCHOOL EXPERIENCE................................................................................ 190

E. ASSESSMENT................................................................................................................................... 192
xi

F. TRANSPORTATION ........................................................................................................................... 193

G. HEALTH CONDITIONS...................................................................................................................... 194

H. SPECIAL PROGRAM PARTICIPATION AND STUDENT SUPPORT SERVICES ............................................. 198

 I. DISCIPLINE...................................................................................................................................... 201

LIST OF SOURCES.................................................................................................................................. 203

GLOSSARY OF SELECTED STUDENT-RELATED TERMS .............................................................. 207

INDEX....................................................................................................................................................... 223

APPENDICES

A. MEMBERS OF THE HANDBOOK REVIEW GROUP

B. DATA ELEMENTS RELATED TO SPEEDE/EXPRESS

C. FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

D. DERIVED INFORMATION RELATED TO GROUPS OF STUDENTS

E. LIST OF U.S. STATES, OUTLYING AREAS, MILITARY POSTAL DESIGNATIONS, AND CODES

F. LIST OF COUNTRIES AND CODES

G. LIST OF LANGUAGES AND CODES

H. LIST OF OCCUPATIONAL GROUPS AND CODES

I. MEDICAL CONDITION TYPES AND CODES

J. LIST OF SELECTED PROGRAMS FUNDED BY THE FEDERAL GOVERNMENT

K. COURSE CODES AND TITLES

L. REVISIONS TO THE STANDARDS FOR THE CLASSIFICATION OF FEDERAL DATA ON RACE AND ETHNICITY
xii
1

 Chapter 1

INTRODUCTION

Accurate and comprehensive information is

needed in order to make appropriate, costeffective, and timely decisions about students

within both public and private schools. Teachers,

school administrators, school district

administrators, school board members, and state

and federal education agency personnel must use

such information to plan and implement programs

that meet the needs of children with different

abilities and requirements, from divergent

backgrounds, and of different ages. School health

officials and other service providers also use

information about individual students to ensure

they receive appropriate services.

Information about students has traditionally been

kept in school file cabinets, in what is known as

the students’ "cumulative records." In recent

years, the need for more group-level data about

students has brought about the maintenance of

these records in automated information systems.

These systems provide local educators with

individually relevant information while meeting

the reporting needs for state and national

aggregate statistics and analyses. This handbook

was designed primarily for users at the local and

state level who must have consistent and

comparable data in their systems.

Other types of information about education are

obtained through national and regional samplebased data collection activities. Researchers from

the U.S. Department of Education, federally funded

laboratories and research centers, universities, and

other public and private organizations provide

insights into the needs and performance of the

nation's schools and students through surveys such

as the National Center for Education Statistics'

(NCES) National Education Longitudinal Survey

(NELS), and assessment activities such as the

NCES' National Assessment of Educational

Progress (NAEP). This handbook can be valuable

for researchers concerned with accuracy and

consistency in designing data collection activities

and reporting results of studies on groups of

students.

This handbook is intended to serve as a reference

document for public and private education

agencies, schools, and other centers and institutions

serving students from preschool through high

school graduation; as well as researchers and the

general public. Included are terms (and their

definitions) that can be used to collect and maintain

information about students in public or private

early childhood programs, elementary schools,

intermediate/middle/junior high schools, high

schools, adult high school programs, and

secondary-level vocational/technical institutes.

Additional references are described in the next

chapter that can help readers ensure the secure and

confidential maintenance of student data.

The terms, definitions, and procedures

recommended in this handbook represent the

combined best judgment of the many professionals

who participated in its cooperative development.

They are presented as sound practice or principles

that should be interpreted and applied according to

local, regional, state, and federal needs and

requirements. Each school or administrative unit—

with guidance from its appropriate state education

agency and in support of the policies of its

governing board and administrative officers—

should determine its own informational

requirements and specific processing procedures.

After these decisions have been made, the

Handbook can be used to plan a student record

system and identify and classify desired data

elements.

This handbook contains an extensive list of data

element terms, but it is not meant to prescribe what

data should be collected by any particular school or

agency. No governmental agency requires the use

of all of the terms, definitions, and procedures

included in this handbook; however, care has been

taken to make sure that the definitions in this

handbook are consistent with many governmental

reporting requirements existing at the time of

publication. The reader is invited to view the U.S.

Department of Education’s web site at

http://www.ed.gov for the most current laws and

regulations regarding data collections about federal

education programs.
Chapter 1 - Introduction

2

Uses of Student Data

School or school district staff needing data about

an individual student or groups of students must

have access to pertinent information, whether the

student data are maintained in a computer or in a

file cabinet. If all data about a student are

maintained in the individual student's record, many

uses and types of analyses are possible. For

instance, teachers need background information

about their students as well as information about

previous performance and particular needs or

abilities. Some of this information is necessary for

planning instruction for individual students and

groups of students. Teachers can also use the

information to analyze student performance and

decide what concepts need to be re-taught or

reinforced. Other student information may be

needed if a problem or other special situation

arises. Previous health records may be useful if, for

example, a student exhibits trouble seeing or

hearing in the classroom.

Schools, school districts or administrative units,

and state education agencies are generally more

interested in analyzing how groups of students are

progressing than in monitoring the performance of

individual students. These types of analyses may

be done using individual student records with

identifiable information removed. For instance,

schools may want to determine how well certain

groups of students performed on standardized

achievement tests, or evaluators may look for the

benefits of different education programs.

Standardized student information available to

school officials may:

• Contribute to better learning by individual

students through improved teaching and

guidance.

• Assist in tracking the success of students

throughout their educational experience and

beyond.

• Facilitate rational decision-making about

curriculum development and change.

• Enhance program evaluation by easy crosstabulation of individual-level student data.

• Facilitate estimates of future enrollments and

future needs of individual schools and

education agencies.

• Assist in developing sound educational

policies at all levels.

• Help compare information among

communities and among states.

• Improve the accuracy and timeliness of

nationwide summaries of information about

students.

• Improve the quality and significance of

education research—locally, statewide, and

nationwide.

• Enhance reporting to the public about the

condition and progress of education.

The maintenance of student data in a computerized

database can facilitate all of the uses described

above. Computers can be programmed to provide

teachers with access to their students' complete

records while limiting other users, such as program

evaluators, to information that is not individually

identifiable. Automated data are more easily shared

among levels of the education system as needed.

Increasingly, state education agencies are requiring

the submission of individual student records from

schools, school districts, or other administrative

units. This can mean that state level analyses can

be conducted, and federal reporting done, with

little burden on the school or district. This also

makes useful data available to state officials for

long-term planning and financial decision-making.

This handbook does not specify who should have

access to which student data or how the data should

be maintained. It does, however, aspire to show

that computerized maintenance of data, using

consistent definitions and formats, provides

maximum utility and flexibility when making

decisions about students.

Automation of Student

Information

Information needs about students are increasingly

being met by automated, secure management

information systems that allow data to be analyzed

in a variety of ways. One major reason that

automated student information systems are so

valuable is that they provide the flexibility to do

analyses on an as-needed basis. That means that

questions raised by administrators and board
Chapter 1 - Introduction

3

members can be addressed without special data

collections that are intrusive and burdensome, or

without sifting through file cabinets of paper

records. However, a student management

information system is effective only to the extent

that the following three conditions are met:

1. Data are consistently entered into the system

according to established definitions.

2. Data are entered and updated on a regular

basis.

3. Information relevant for ongoing decisionmaking can be added to the system as needed.

This handbook addresses the importance of

consistency in defining and maintaining student

data within the education system, as well as the

crucial need for accurate information in decisionmaking. The maintenance of individual student

data, however, brings with it the responsibility for

maintaining data confidentiality. Thus it is

important to note that this handbook recommends

collecting only those data about students that are

needed to promote the functioning and evaluation

of the education system, and stresses that the data

must be secured and access granted only to those

with a legitimate need for the information.

Common Terminology

While the focus of this handbook is on maintaining

student data at the local level, the need for district-,

state-, regional-, and national-level information

cannot be overlooked. The U.S. Department of

Education has been involved in a number of efforts

focused on improving the coordination of its data

collection activities. NCES has taken the lead in

many of these efforts. NCES has a mandate to

collect “uniform and comparable data” in order to

report on the condition of education in the United

States. To assist in this mandate, NCES has been

working with federal, state, and local education

agency representatives and researchers to develop

guidelines for the collection of comparable and

complete data, such as those contained here and in

other handbooks. These and other data quality

activities within the U.S. Department of Education

will help to ensure that sound data are available for

effective decision-making about education

programs and individual children.

The adoption of the practices, terminology,

definitions and formats set forth in this handbook

and other NCES documents as “best practice” for

education data collection can help educators at all

levels do their jobs more effectively. The use of

common terminology can make it easier for school

leaders to share useful and meaningful information,

promote the adoption of programs identified as

effective, and more accurately describe current and

projected needs.

The identification of crucial bits of information

needed for decision-making is a dynamic process.

An attempt has been made to provide a

comprehensive listing of all data elements that

might be needed for decision-making about

students, and this version of the Handbook contains

many new data elements. However, as data needs

change from year to year, a process has been

developed to allow for annual updates based on the

needs of educators. This process is explained in

chapter 2. In addition, this handbook contains a

notation of data elements identified by education

data managers as “essential” for managing the

education system, reporting to state and federal

education officials, and computing indicators of

school effectiveness. The reader is encouraged to

use this handbook, and the other related

documents, as a tool for making appropriate

decisions about how and what data should be

collected about students.
4
5

Chapter 2

THE HANDBOOK

The goal of this handbook is to promote the

maintenance of accurate and complete data about

students. Terms are included that describe the

background, educational experiences, health,

program participation, and performance of

children from the time they enter school (or a

school-sponsored program) until the completion

of a high school program.

These terms and definitions can be used to

maintain student information in all types of

public and private education organizations,

including early childhood education centers;

elementary and secondary schools; and agencies

at the district, regional, state, or national level.

An attempt has been made to identify all possible

data elements that could be needed in an

education information system about students.

Many of these elements will not be needed for all

students. Some will be most useful when a

student enters school, but have little relevance

after a few years. Some will be maintained by

private schools, but have little use in public

school environments. Some elements reflect how

data are maintained in state-level databases, but

not at the local level. And some data elements

are best kept in very secure locations, perhaps in

a file not commonly viewed by educators. These

data element characteristics will not be spelled

out for the reader, as it is impossible to specify

for each potential user what will be needed or

relevant. This is left up to the educators involved

in selecting data elements for a student record

system.

Purposes of the Handbook

The purposes of this handbook are to:

1. Provide a common language that can be

used to describe information about students.

2. Facilitate the collection of accurate,

consistent, comparable, and complete data

on students.

3. Encourage the maintenance of student

records in an automated database.

4. Promote the development of policies to

safeguard the confidentiality and ensure

appropriate use of student data.

Each of these purposes is described below. The

Handbook is not intended to be a survey instrument.

Common Terms and Definitions

Some decisions educators make are very specific,

pertaining to the personal needs, vocational choices,

and educational programs of individual students.

Others are broader in scope, concerning the planning

and management of education for large groups of

students. This handbook identifies concepts useful for

making decisions that may enhance the educational

experiences of students individually or in groups, and

provides “standardized” terms and definitions to

represent these concepts.

The use of a standard set of terms and definitions at

all levels of the education system—including

teachers, schools, school districts, state education

agencies, and the federal government—can help

improve the quality of education by facilitating

meaningful evaluation, realistic planning, and

effective operation of educational programs. If

student data are collected and maintained consistently

and accurately at the most basic level (i.e., the school

or school district), data can be aggregated from

classrooms or schools and reported to higher levels

with the assurance that the data are comparable from

individual to individual, from site to site, and from

year to year. This makes the resulting information

more useful for evaluation and decision-making. In

addition, when students move from one level to

another within a school or school district or from one

school district to another, information can be passed

on with assurance that the receiving institution will

understand what is meant and can interpret the

information for the timely and appropriate placement

of the student.

Consistency in the collection and maintenance of

student data also assists researchers and evaluators in

analyzing the effects of programs, instructional

techniques, background characteristics, or other

relevant information that may affect students' abilities

to achieve high standards for learning and become
Chapter 2 - The Handbook

6

fully functioning members of society. In short, a

common language must be used to describe

changes and improvements over time, to identify

effective means of meeting student needs, and to

record significant student accomplishments.

Collection and Maintenance of Student Data

This handbook assumes that there is a need to

consistently collect and maintain information

about individual students while they are part of

the education system. When a child enters a

school or an educational program for the first

time, background information about the child is

collected. Much of this information, such as date

and place of birth and name of parents, will not

change over the course of the student's school

career. Unless there is a change, this information

should only be collected once and become a part

of the student's permanent record. Other types of

information, such as courses taken and grades

earned, accumulate and change over the course

of the student's school career. These data need to

be added to the student's record as they become

available.

Some types of student data are maintained

because of federal, state, or local reporting

requirements. If these requirements are made

consistent, then a single collection of

information about students can serve multiple

purposes. In contrast, when data are reported

according to different definitions for different

reporting requirements, there is a tendency to

maintain redundant data according to the

different definitions. Data maintenance becomes

more cumbersome and may lead to inappropriate

comparisons and analyses. Information should be

collected and maintained according to standard

definitions at the lowest level possible, and

adjustments made for different reporting

requirements can be based on the same

fundamental data set.

When a student moves from one school to

another, within a school district, or across

administrative boundaries, that student's record

should be transmitted to the receiving school. If

student data are maintained in a cumulative

(longitudinal) record using consistent terms and

definitions, the permanent record contains all

relevant information and is easier to interpret.

This enables the receiving school to make more

appropriate and timely placement decisions and

provide other services needed by the student.

Within a school, local school district, state, or other

education administrative unit, standardized items of

information typically recorded on paper forms may

be, if desired, readily compared and combined with

the same standardized items of information processed

by automated data processing systems. Further,

standardization may be essential for efficient

conversion from manual to automated data

processing. In such a conversion, the adoption of

standard classifications and terminology is a

necessary first step, whether the automated student

data processing system is initiated or expanded by a

school for its own use or by an education agency for

all of its schools.

Consistency in data maintenance is important to

ensure that comparisons made from year to year are

appropriate. However, there are times when changes

must be made to data definitions or codes to reflect

new understandings or revised data needs. For

instance, this handbook contains revisions of

definitions for data elements related to special

education services. These changes reflect revisions to

federal laws and regulations, and affect the way

information must be reported to the federal

government. The disadvantage of such changes is

that year-to-year comparisons become inappropriate.

This means that the time series is broken, and new

baseline information is needed to make longitudinal

comparisons. Nevertheless, changes sometimes must

be made, just as new data elements must be added.

Automation of Student Data

This handbook is not meant to provide a design for

an automated student database. The data elements

and definitions are relevant to any student record,

automated or paper. The advantages of maintaining

student records in an automated database, however,

are numerous. Such databases promote consistency,

since the computer software specifies how data are

coded or otherwise entered. Reducing paper files and

storage facilities is also an advantage. If records are

maintained in a computer from the moment a student

enters school, it is easier to monitor and analyze

progress over the student's school career. Having all

student data in an automated longitudinal database

makes it easier for schools and school districts to

analyze and evaluate school programs. When a

student moves to another school district, or applies to

a postsecondary institution or other postsecondary

activity, a record can be printed or transmitted

electronically, thus improving efficiency. Finally,

many state education agencies (SEAs) require that

school districts submit individual student records

with particular data elements. Providing such records
Chapter 2 - The Handbook

7

is much easier for school districts if they can be

extracted from the central database and sent via

data tape, diskette or by electronic submission.

In addition, automated submission promotes the

accuracy and completeness of the data provided

to the state.

Safeguarding Confidentiality and Ensuring

Appropriate Use of Student Data

Student data must be kept confidential.

Education agencies must develop policies and

procedures for collecting, maintaining, using,

and disposing of student data that are appropriate

for local and state needs, and conform with

applicable laws and regulations. In determining

what data should be incorporated into student

records, schools or education agencies should

identify data needs at each and every level: for

the classroom teacher, the school, the school

district or other administrative unit, the state, and

federal reporting requirements. Once these data

elements are identified, schools and agencies

must decide how to collect the data; how these

data may be reviewed, verified, corrected, and

updated; how access to student data files may be

controlled; and under what conditions student

data should be transmitted to others.

The importance of safeguarding confidentiality

cannot be overstated. The Family Educational

Rights and Privacy Act (FERPA), first passed by

the U.S. Congress in 1974, as well as state

privacy requirements, requires that student data

be closely guarded and released only according

to specific guidelines. The National Forum on

Education Statistics and NCES have released a

document to assist education agencies with the

confidential maintenance and appropriate use of

student data, called Protecting the Privacy of

Student Records: Guidelines for Education

Agencies (NCES 97-527). In addition, NCES has

produced a document on the security of

technology systems that relates to the

maintenance of administrative records systems,

called Safeguarding Your Technology (NCES

98-297). Available in print from the Government

Printing Office, both documents are also

available on the NCES web site at

http://nces.ed.gov/pubs97/p97527 and

http://nces.ed.gov/pubs98/safetech, respectively.

Background of the Handbook

This revision of the Handbook reflects a year of

extensive effort in determining what changes and

additions were needed. The Handbook represents the

combined best judgment of many educators about the

terms and definitions useful to maintain complete

data about students. While the focus of this handbook

is on student information, it is recognized that student

data make up only a small portion of the information

needed to operate the school system.

NCES Handbooks and Other Guides

Between 1953 and 1974, the federal government

published the State Educational Records and Reports

Series of terminology manuals. Each handbook in the

Series provided terms and definitions describing one

major aspect of school operation. The following

paragraphs describe the history of revisions for the

original Series.

• The Student Data Handbook is a new version of

the original Handbook V, Standard Terminology

and Guide for Managing Student Data in

Elementary and Secondary Schools,

Community/Junior Colleges, and Adult

Education. Developed in 1974, the Handbook

was revised in 1994 and renamed Student Data

Handbook: Elementary, Secondary and Early

Childhood Education. The current document

reflects many of the changes in the role of

schools as well as educators' needs for more

complete and consistent data. It differs from the

original handbook in two fundamental ways: 1)

it includes information on early childhood

programs, and 2) it excludes information about

postsecondary education.

• Another handbook in the Series, Handbook II

(Revised), Financial Accounting for Local and

State School Systems, was revised in 1980 and

1990, and another revision is under way. This

handbook covers basic concepts for financial

management. It is relevant to student data

because, among other reasons, financial

accounting should be evaluated in relation to the

schools' effect on students, and thus to the output

of the school system.

• A new version of the original Handbook IV, Staff

Accounting Classifications and Standard

Terminology for Local and State School Systems

was published in 1974 under the title, Staff Data

Handbook: Elementary, Secondary and Early
Chapter 2 - The Handbook

8

Childhood Education. The procedures used

to revise the Student Data Handbook will be

applied to the Staff Data Handbook during

the year 2000 and a new version will be

published in 2001.

Since 1995, NCES has published several other

documents that support the automation and

standardization of data collection.

• Based on discussions related to the Student

Data Handbook and the SPEEDE/ExPRESS

student transcript format (described in more

detail below), a need for a standard course

classification system was identified. To meet

this need, NCES published A Pilot Standard

National Course Classification System for

Secondary Education1 (NCES 95-480) in

1995.

• In November 1996, the National Educational

Statistics Agenda Committee (NESAC) of

the National Forum on Education Statistics

published "Recommendations of the Crime,

Violence, and Discipline Reporting Task

Force"2 (NCES 97-581). That report

contains a model set of definitions about

crime, violence and discipline and describes

a data collection system on crime, violence

and discipline that might be implemented in

a state. It was hoped that use of the

recommendations would produce

comparability and uniformity in collections

across the country. Many of the definitions

currently found in section I of chapter 4 of

the Handbook are drawn directly from that

report. As the recommendations are revised

by the current Crime, Violence, and

Discipline Reporting Task Force, they will

be updated in this handbook.

• In June 1997, the National Forum on

Education Statistics published Basic Data

Elements For Elementary and Secondary

Education Information Systems3 (NCES 97-

531). This document describes the data

element building blocks for an education

information system. Based on the contents

of the Student Data Handbook and the Staff

Data Handbook, this document provides

guidance to education staff responsible for

 

1

 http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=95480

2

http://nces.ed.gov/pubs/97581.html

3

http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=97531

the development of a flexible and useful data

system.

• Protecting the Privacy of Student Records:

Guidelines for Education Agencies4 (NCES 97-

527) was prepared for the National Forum on

Education Statistics and NCES to provide

guidance regarding the safety and security of

student records. This document focuses on

developing practical procedures and policies to

support strict control and appropriate release of

student records, an issue that raised concerns

during the development of the Student Data

Handbook.

• Technology @ Your Fingertips5 (NCES 98-293)

was developed by NCES to provide guidance on

the selection and implementation of

administrative and instructional technology. This

document contains guidelines, checklists, and

case studies to assist schools, districts, state

education agencies, and institutions of higher

education in making effective technology

decisions.

• Another document, Safeguarding Your

Technology6(NCES 98-297), focuses on the

security of technology equipment, which is

essential for maintaining secure automated

student records. Like Technology @ Your

Fingertips, this last document has guidelines,

checklists, and case studies to assist school,

district, SEA staff, and others with responsibility

for planning, designing, and maintaining

technology.

NCES has also supported the development of the

SPEEDE/ExPRESS set of formats for electronic

records exchange. (SPEEDE stands for

Standardization of Postsecondary Education

Electronic Data Exchanges, and ExPRESS stands for

Exchange of Permanent Records Electronically for

Students and Schools.) The documentation for this

set of formats is contained in A Guide to the

Implementation of the SPEEDE/ExPRESS Electronic

Transcript. Information on SPEEDE/ExPRESS is

available on the web at http://nces.ed.gov/edi.

Handbook Revision Process

Beginning in 1998, the Administrative Records

Development Project of the Council of Chief State

 

4

http://nces.ed.gov/pubs97/p97527

5

http://nces.ed.gov/pubs98/tech

6

http://nces.ed.gov/pubs98/safetech
Chapter 2 - The Handbook

9

School Officers (CCSSO), under contract to

NCES and with the assistance of subcontractor

Evaluation Software Publishing, Inc., began a

process of revising and updating the Handbook,

as they had done in 1994. As before,

recommendations were sought from local, state,

and federal education agency staff concerning

changes that were needed and data elements that

should be added. A working group was convened

in early May 1999 to review potential revisions

and make additional suggestions. In addition, a

federal working group from the U.S. Department

of Education was convened in June 1999 to

provide input into changes needed for federal

reporting. Potential revisions were shared with

numerous groups of education representatives, as

well as with individuals who volunteered to

review the document. (The names of all who

participated in the revision of this handbook are

included in appendix A.) Final revisions were

submitted to NCES in the fall of 1999, for

publication in the spring of 2000. A new process

for ongoing revisions to the Handbook is

described in detail later in this chapter. Annual

changes will be finalized in January of each year

and published on the NCES web page. In

addition, revised pages will be printed to

accompany the printed document.

Electronic Handbook

A web-based version of this handbook is

available at

http://nces.ed.gov/pubs2000/studenthb. The

online version of the Student Data Handbook

was created to allow users a more “interactive”

way to use the Handbook and its student data

elements. A “List of Student Data Elements” and

an “Alphabetical Subject Area Index” allow the

reader to move quickly to the data elements of

interest. The online version also includes some

direct links to references used in the creation of

the appendices, which allows for updated

information. None of the data element content is

different from the currently available printed

version. The chapters of the printed version are

also included, and the “Table of Contents” can

be used to review them. The online version can

be viewed through most browsers, or

downloaded directly onto the reader’s printer or

desktop.

Criteria For Including Items in the Handbook

Three basic criteria—reflecting usefulness of the

data, effort to collect, and need for required

reporting—were used in selecting the terms and data

elements included in this handbook. Each data

element selected was judged to meet the following

criteria:

1. The data element is important to, and needed by,

many teachers, schools or school districts,

human service providers, or the communities

they serve in order to provide effective

instructional and support services for the benefit

of students.

2. The data element can be accurately collected and

maintained with an effort that is justifiable in

terms of the value of the information.

3. The data element is needed for reporting

information about students to other schools, to

school districts or other administrative units, to

state education agencies, to the federal

government, and/or to parents or other

constituencies in the community.

These or similar criteria may be helpful to state and

local agencies and institutions, both public and

private, in selecting items from this handbook.

One type of information that was considered but not

included in the Handbook was a listing of references

to federal surveys. Most federal education surveys

collect aggregate information from students, schools,

school districts, or state education agencies. Only a

few federal sample surveys and one “universe”

survey of the Bureau of Indian Affairs collect

information about individual students. A listing of the

individual student level data elements collected in

federal surveys was omitted from this handbook for

two reasons. One reason is that the levels (student,

school, school district, and state) at which data

elements are collected vary from survey to survey. A

second reason is that this handbook is meant to

represent “best practice” that is not expected to

change for many years, while federal education

surveys can change from year to year or between

cycles. However, since data collectors, data users,

and the public may need to know what data are

collected by specific surveys, plans are underway to

develop these lists of data elements in an electronic

format through the U.S. Department of Education's

electronic network.

Sources of Definitions

The definitions included for categories, data

elements, options, and entities were taken primarily

from existing sources; others were written with the

assistance of participants in the development process

of the Handbook. In some instances, laws or federal

regulations specified what data elements should be

used and how they should be defined. Some of the
Chapter 2 - The Handbook

10

definitions were included in the previous

handbook and are listed here because the terms

are still in common usage. Others came from a

variety of published sources, such as textbooks,

federal publications, or other documents. For

certain definitions, comparisons were made

among various local, state and federal sources,

and a compromise definition was developed.

Most of the options were also obtained from

existing sources. Some of the lists were obtained

through the American National Standards

Institute (ANSI). Others were developed for the

SPEEDE/ExPRESS format. SPEEDE/ExPRESS

provides a standard format for a student record or

transcript to be sent from one school/school district to

another, or from a school/school district to a

postsecondary institution. Since the SPEEDE/

ExPRESS student transcript format undergoes

continuous updating through the ANSI process, it

was useful for identifying many of the additions to

the options lists. More information about

SPEEDE/ExPRESS is included in chapter 3.

Updates to the Handbook

Beginning with this revised version of the Handbook, NCES will institute a process for ongoing

revision of the Handbook on an as-needed basis. The expectation is that major revisions

suggested in the four to five years following publication will be minimal, and a complete

revision will not be needed for five or more years. To handle minor revisions or additions as

they arise, the following procedures have been developed.

In order to identify needed changes or additions, NCES will compile suggestions and questions

sent by letter or e-mail over the course of a year. In addition, contacts with U.S. Department of

Education staff will be made to determine if there are changes in reporting requirements

affecting handbook data elements. Suggestions and questions will be posted on the National

Forum on Education Statistics listserv around December 1, at least two months before the

Winter meeting of the Forum. A group of Forum members will be invited to serve on a Working

Group at the Winter Forum meeting to consider the proposed changes and decide which to

include in the new revision. These recommended changes will then be submitted to the Forum's

National Education Statistics Agenda Committee for response.

Once the changes have been determined, the Government Printing Office will be provided with

substitute pages for inclusion with the printed version of the Handbook. Changes and revised

pages will also be made available on the Handbook home page. Visitors to the site should be

able to print the revised pages as they look in the printed document. In this and subsequent

versions of the Handbook, readers will be encouraged to visit the National Center for Education

Statistics web site at http://nces.ed.gov/pubs2000/studenthb to obtain the most current version

of the Handbook.

Suggestions for revisions can be submitted to NCES in the following ways:

1. Go to the Handbook web site (http://nces.ed.gov/pubs2000/studenthb) for the

e-mail link to submit changes.

2. Mail suggestions to:

Student Data Handbook Changes

c/o Beth Young

National Center for Education Statistics

U.S. Department of Education

1990 K Street, NW

Washington, DC 20006-5651
Chapter 2 - The Handbook

11

Basic Definitions

Several terms are used throughout this handbook.

Those terms are defined here to ensure clarity

when reviewing the rest of the document.

In this handbook, a student is defined as an

individual for whom instruction, services, and care

are provided in an early childhood, elementary, or

secondary educational program under the

jurisdiction of a school, education agency, or other

institution or program. A student may receive

instruction and care in a school facility or at

another location such as a home, hospital, or day

care center. Instruction may be provided by direct

student-teacher interaction, or through some other

approved medium such as computer, television,

radio, telephone, or correspondence.

The term school system is used to represent the

education system as a whole, including schools,

school districts and other local administrative units

(such as dioceses), intermediate agencies (such as

regional service centers), state education agencies,

and the U.S. Department of Education. Included in

the system are both public and private schools, and

administrative agencies. For the purpose of

discussion, the terms local education agency, local

administrative unit, or school district refer to

educational institutions, agencies, and

administrative units that exist primarily to operate

schools or to contract for educational services.

These units need not be coextensive with county,

city, or town boundaries. They oversee the

functioning of schools within specific boundaries

or jurisdictions; and have instructional,

administrative, and record-keeping responsibility

for students.

The term school is used to refer to all institutions

that provide preschool, elementary, and/or

secondary instruction, including early childhood

centers and preschools, public and private schools

serving children in kindergarten through grade 12

(and even grade 13), vocational or adult high

schools, and schools that are classified as

ungraded. These schools have one or more teachers

to give instruction or care, are located in one or

more buildings, and have an assigned

administrator. The term researchers is used to

describe those persons responsible for evaluating

education programs, persons who conduct research

activities to describe the status of the schools and

students, and others with analytical

responsibilities—regardless of who sponsors the

activities.

The terms data and information are used

extensively throughout the Handbook. Data are the

raw facts about a person or other entity, such as the

birthdate, a mark of “A” in a history course, or a

residence address of “1234 Main Street.”

Information is compiled, combined, summarized,

or reported data that, in context, has a significant

meaning. For example, Johnny Smith's family

income and test scores can be used as information

to form the basis of his referral for special

assistance or a compensatory program. The total

number of students who participated in Title I

programs in a district can also be derived from a

student record system.

The Handbook describes how data may be defined

or maintained. Chapter 4 contains terms and

definitions for two levels of data maintenance: 1)

entities and 2) data elements. In this handbook, an

entity is a person, place, event, object, or concept

about which data can be collected. A data element

is a specific bit of data that can be defined and

measured. When entities and data elements are

combined, new unique data elements are created.

For instance, the data element “Last/Surname” is

defined each time it appears, but the corresponding

entity is different for each appearance (e.g.,

Student or Parent/Guardian).

Data elements have been arranged into categories,

that is groups of related data elements. For

example, the category “Background Information”

includes personal information about an individual,

including data elements such as Identification

Number, Race/Ethnicity, Sex, Birthdate, and

Language Type.

For many data elements, a free-form (open-ended)

description is the appropriate response when

designing a data collection instrument or system.

For example, the appropriate response for the data

element “Name of Institution” is the full written

name of the institution. However, many data

elements in this handbook contain options. Options

are alternatives or coded responses for data

elements. This handbook attempts to include an

exhaustive and mutually exclusive list of options

whenever possible. For example, the data element

“Sex” has two options listed: “Male” and

“Female.” In this revised version of the Handbook,

however, new code lists have been added that may

not be comprehensive. The revision process

described earlier in this chapter will allow
Chapter 2 - The Handbook

12

additional codes to be added as necessary or

appropriate.

The options presented for each data element are

generally illustrative, not mandatory. Local

administrative units and institutions may adjust,

adapt, or replace them as needed to meet their

requirements. A subset of options might, in some

instances, be sufficient when designing a data

system or data collection instrument. Ideally, any

modification should be done in such a way that it

does not conflict with the basic handbook structure.

In some instances, code lists are available from

other sources and are referenced for a data element.

For some data elements, a more extensive list of

options might be needed and obtained from another

source. In this handbook, the options listed for

some data elements may be specified by laws or

regulations. For example, there are options that are

required for federal reporting to the Office of

Special Education Programs of the U.S.

Department of Education. Schools or school

districts should also be prepared to adjust their

option lists to reflect the current reporting

requirements as specified by revised law and

regulations. Care should be taken in combining

categories and data elements in individual records

to ensure that data can be compared or aggregated

with data or information from other sources. In

some cases, examples of options are listed within a

data element definition, but a comprehensive list is

not included. This is because major variations are

possible due to local options or expectations. When

a comprehensive list could not be developed,

examples were included in the definition.

At the time of this handbook's revision, changes

were being made to the way in which information

about the "Racial/Ethnic Group" elements will be

reported to the federal government, affecting how

information must be maintained by schools,

districts, and states. Previously, there were five

options for “Racial/Ethnic Group”: “American

Indian or Alaskan Native,” “Asian or Pacific

Islander,” “Black (not Hispanic),” “Hispanic,” and

“White (not Hispanic).” Each student was

identified by one of these five options. Recent

work completed by the federal Office of

Management and Budget now requires that

information about six categories of race/ethnicity

be recorded for all persons. As a result, there are

major changes in how this particular data element

may be maintained and reported.

According to OMB's recent work in this area,

schools must now allow all students to indicate if

they consider themselves to be any one or more of

the following: “American Indian or Alaska

Native,” “Asian,” “Black or African American,”

“Hispanic,” “Native Hawaiian or Other Pacific

Islander,” or “White.”

OMB has not made its final recommendations on

how aggregated data may be reported. For

example, tabulation guidelines may allow some of

the 63 possible combinations or race and ethnicity

to be collapsed into broader categories. Until there

are tabulation guidelines, and until federal

programs are required to report using the new

categories (now set for January, 2003) some

Department programs will not adopt OMB's recent

work in this area. Maintenance at the school level

of complete information will be needed, however,

to meet whatever requirements are identified.

While schools or school districts may wish to allow

other more specific options than those included in

the Handbook, new options should be designed in

such a way that they can be re-grouped or

collapsed into the options included here, or as

required by current law. See appendix L for further

explanation of Directive 15 and OMB's work.

In chapter 5, entities and data elements are

combined to describe how this handbook may be

used to set up a student record system. This chapter

also provides suggested data element types and

field lengths for readers creating an automated

record system. An assumption was made in some

cases that coded options would be used instead of

an open-ended response.

Contents of the Handbook

This handbook contains both general information

about data collection activities and individual

student record systems, and specific information

about what might be included in a student record.

Chapter 1, Introduction, provides the user with an

introduction to the Handbook and its uses.

Chapter 2, The Handbook, contains a more detailed

description of the Handbook's contents and uses of

the Handbook. Listings of other related documents

that could be useful are also included. In

anticipation of future updates, a description of the

process for implementing suggested changes has

been included.
Chapter 2 - The Handbook

13

Chapter 3, Building a Student Record System,

discusses the collection, use, and dissemination of

data and information about individual students and

how student record systems can benefit the

students and the school system. Suggestions for

policy development are given regarding the design

of a student data system, the kinds of data that

should be collected, the updating of these data, the

uses of the data, and the control of access to

individual student files. Recommendations are also

included concerning school or school district

development of policies and guidelines for student

data within the parameters of existing laws,

regulations, and policies.

Chapter 4, Data Elements and Definitions, includes

a complete list of data terms (with definitions)

considered important to the management of schools

and the provision of services to students. Each

entity listed refers to something, or someone, about

which data should be maintained. Each data

element refers to a particular aspect of student data

for which some need was perceived within the

school system. A definition is included for each

entity and data element. A data element's definition

may include options or classifications that describe

the term and can be used as codes within a student

record system. In addition, potential entity uses are

listed for each data element.

Chapter 5, Applications of the Handbook,

describes possible applications of the Handbook.

The major portion of this chapter is dedicated to

the potential design of a student record system,

which joins entities with data elements to describe

how data could be maintained. A table is

provided that includes information about data

element type and field length, attributes that could

be useful to readers designing a data collection

system, a survey, or a reporting format.

The Handbook also includes a Glossary of selected

student-related terms used in the text, but not

defined in earlier chapters, as well as other

important terms in student data management. The

Handbook also contains a detailed Index for easy

reference. Following the Glossary and Index are

twelve appendices that contain important

supplemental information. The appendices include

comprehensive lists of coding options for some of

the data elements in chapter 4. Included are code

designations for states and outlying areas,

countries, languages, occupational groupings,

medical conditions and treatments, and listings of

federal education programs and the names of those

who contributed to the development of this

revision.
14
15

Chapter 3

BUILDING A STUDENT RECORD SYSTEM

Introduction

Educators began to maintain student records when

it was discovered that they could not remember

everything they needed or wanted to know about

their students. Student records became a necessity

as soon as the information had to be passed along

to someone else. Student records became a

requirement when the government determined it

needed student information to monitor grants and

programs. Student records became a legal issue

when the government started regulating what could

and could not be kept in a student record, and who

could and could not have access to the record.

Student records became a convenience when it

became possible to conduct research studies using

existing data. Student records became a science

when educators began to create and maintain them

efficiently. Student records became technology

when computers and networks were used to

manage them electronically. Today, student records

are many things to many people; but whatever the

content, use, or storage medium, a student record is

still simply a collection of useful information about

a student.

A well-designed student record system, whether

using paper documents or automated systems,

yields many benefits. The most important of these

is the ability to report information for decisionmaking about individual students, schools,

programs, and school systems. A second benefit,

particularly with automated systems, is efficiency

in processing and exchanging student records

among schools. When student records are added to

an overall management information system that

includes information on staff, materials, and

budgeting for the school or school district, more

management activities can be accomplished and

efficiency improved. Student record systems thus

play a key role in the overall functioning of the

school system; they also increase the schools'

ability to meet the needs of students.

Student records traditionally have been kept only at

the school or district level. In recent years,

however, many state education agencies have

begun to maintain individual student records at the

state level. These records typically consist of data

about student characteristics, program participation

and assessment results––only a subset of the data

usually maintained at the school and district levels.

The purposes of state-level databases are usually to

evaluate the schools and plan for program changes

to help students achieve high standards. Most of

the information included in the state-level

databases comes directly from schools and

districts, and the information is transmitted

electronically among levels of the state’s school

system.

The maintenance of data at the state level has

brought about a new focus on the contents and

maintenance procedures for student data. The

information in this chapter provides guidance to the

reader concerning a) the initial development of an

efficient and effective student record system, b) the

selection of appropriate procedures and security

measures needed to maintain the student record

system, and c) the appropriate uses of a student

record system.

Description of a Student Record

A student record is, by definition, any recorded

information about a student. Student records can be

described in terms of their content (e.g., grade

averages), use (e.g., identifying students eligible

for the free lunch program), and storage medium

(e.g., a manila file folder). The maintenance of

extensive, accurate, historical, and current data

about individual students is essential to the

functioning of schools and school districts, and can

promote effective educational practices at all levels

of the education system.

Student records are used for many necessary

educational purposes, including instruction and

guidance decisions; monitoring compliance with

attendance and health laws; and administrative

purposes, such as determining tuition status,

scheduling students into classes, planning school

bus routes, and completing reports for local, state,

and federal authorities. The student record may
Chapter 3 - Building a Student Record System

16

contain the information necessary for each of these

uses.

A student record may be kept on file in a

classroom, school office, school district office, or

other approved location. The record contains

information collected from the student (or family);

from teachers and other school staff; and from

other sources outside the school, such as health

care providers or testing companies. The record

may be maintained in a central location (such as a

school computer) for the convenience of anyone

with authorized access; or, a separate record could

be maintained by each authorized user. Some parts

of the record may even be maintained outside the

school, as happens when student health records are

maintained by the local public health service, or

when state test scores are maintained at the state

education agency. No matter where the student

records are maintained, procedures must be in

place to ensure that access is only granted to

authorized individuals.

Clearly, a complete student record may be a single

file, or it can be made up of several separate

records, each with specific content or uses and each

stored in a different way.

Description of a Student Record System

Separate student records become a student record

system when they are linked together or made

accessible to perform one or more critical

functions. These functions may include generating

reports, adding/deleting/changing records, and

conducting analyses. Like records, student record

systems may be maintained in several ways: as

paper files in filing cabinets, on microfilm, in

computer files, or in a combination of methods. To

improve the efficiency and usefulness of data,

many schools, school districts, and state education

agencies have entered their student records into an

automated database. Automated systems using

available computer technology offer tremendous

advantages over traditional paper systems.

However, most computerized systems still rely on

paper records at various stages within the system.

Numerous companies offer software products

designed to store, and provide access to, student

information. Often these products include

applications that handle course scheduling,

transportation arrangements, and other useful

activities. Many of these companies have

developed these student record system products

with the assistance of local educators from many

different school districts. Other student record

systems have been developed by district staff or

consultants for a specific school, district, or state

education agency (often called proprietary

software). Each institution or agency seeking to

maintain individual student records must determine

the best system design and software solution for its

organization. An important consideration is the

maintenance of the system as changes or

improvements are needed, as well as what it will

take to keep the system working on a daily basis.

The information that follows can help the reader's

organization identify and implement the most

appropriate automated system.

Benefits of a Well-Designed Student

Record System

A well-designed student record system offers many

benefits to everyone, from teachers to

administrators. Some of the most important

advantages are discussed below.

• Cost savings and cost avoidance

A well-conceived and implemented student

record system can reduce the costs of handling

the paperwork associated with record-keeping.

Even when a well-conceived and designed

computerized student record system proves

initially expensive and actual reductions in

current costs are not achieved, it is justified

given future savings and efficiency.

Nevertheless, system developers and

implementers have to contend with two major

concerns in order to maximize the cost-saving

benefits of an automated system. First, it is

sometimes thought that automated data

systems do not result in actual savings. Even a

paper-based system can be efficient within its

physical limits. Concerns about the reliability

of computers also lead some staff members to

continue keeping their old records, "just in

case". In fact, during the early stages of

automating data it is often wise to maintain the

data in two places, so that glitches can be

resolved before relying solely on the

automated system. Once the system is fully

functional, however, the back-up paper system

is no longer needed. Another often made
Chapter 3 - Building a Student Record System

17

mistake is that organizations automate a paper

system instead of completely redesigning a

system that takes advantage of the computer's

capabilities. This may lead to fewer savings

than could be achieved through a wellconceived automated system.

• Quicker response

When information from a student record is

requested, it is usually needed promptly. A

principal making placement decisions about a

new student needs the previous school's

records immediately to assign the student to

the appropriate programs and services. A

counselor with a student in crisis needs

immediate access to records to allow

intervention specialists to effectively deliver

their services. A school board making a policy

change to a “no-pass/no-play” rule needs

analyses to support its decision. A welldesigned student record system allows for

timely retrieval of needed information in these,

or similar, situations.

• Accuracy

Data quality is basic to a well-designed student

record system. Having well-defined data

elements that are used consistently promotes

data quality. Paper records have traditionally

been considered accurate, although not

necessarily complete or accessible.

Maintaining data quality as information is

shared, analyzed, and reported is a

characteristic of a well-designed system.

Accuracy is vital at every stage, from data

collection, to entry, to maintenance in the

system. Accuracy provides users with the

confidence they will require to rely upon a

student record system.

• Getting the needed information

An effective student record system should

provide the information required on request,

easily, and without burdensome trial-and-error

searching. From the first steps of designing the

system, the queries that will follow are

anticipated and accommodated. Similar to an

office filing system, the adequacy of a student

record system is often judged by how much

time and effort are required to find and retrieve

information. Therefore, a key part of the

design of a student record system is its process

for access, retrieval, and reporting.

• Moving data to different education agencies

A well-designed automated student record

system allows for the easy and efficient

movement of student records among levels of

the education system. For instance, when a

student moves from one school to another

within the same district, or to another district,

the information can be transferred

electronically, eliminating the need for rekeying the information at the new school.

Electronic data can also be received more

rapidly than paper documents, enabling

quicker decision-making about the student.

Such a system can also be used to transmit

student records to a state education agency that

maintains individual student records.

Effective Uses of Student Record Data

Identifying data elements for inclusion in a student

record system is a very important step in designing

a system and will be discussed in more detail

below. It is important to identify the data elements

essential to the functioning of the education

system, and make plans to collect and maintain

those data. An important role of a student record

system is to provide educators with the information

they will need to make decisions about providing

instruction and services to individual students and

groups of students.

Data elements should be selected for one of the

following reasons:

1. The data are needed for administrative

purposes to ensure an effective education

system.

2. The data are needed for reporting to school

boards, state boards of education, and state and

federal education agencies.

3. The data are needed to evaluate the quality of

the instruction and services being provided.

Some state education agencies are collecting

individual student records so that some of these

needs can be handled at the state level. This

reduces the burden to the districts and also

provides a more useful analytic database to the

state.

Readers interested in selecting the content of a

student record system must remember that data

should not be collected if they are not needed or

their accuracy is suspect. In particular, sensitive
Chapter 3 - Building a Student Record System

18

student data should not be maintained unless an

important purpose is being served. Maintaining

huge quantities of data about students in a single

locale can be dangerous unless appropriate

safeguards are in place. Training and access

controls are essential to ensure that only those with

a “need to know” have access to the student

records, and that the data are not shared

inappropriately.

Other cautions related to the use of data from

student record systems must be addressed. When

reporting aggregate information about student

participation in a program (e.g., special education),

for instance, safeguards must be in place to prevent

individual student information from becoming

known to anyone without proper authorization. The

importance of such safeguards cannot be overstated

as there is a federal law that restricts the release of

individual student information. This law, the

Family Educational Rights and Privacy Act of

1974 (FERPA), is described in more detail in Step

9 later in this chapter.

The NCES document, Protecting the Privacy of

Student Records: Guidelines for Education

Agencies, provides additional and more specific

guidance concerning the appropriate use and

misuse of student data. This document is available

from the Government Printing Office, or on the

web at http://nces.ed.gov/pubs97/p97527.

Best Practice—SEDCAR

Guidelines are available that describe “best

practice” in collecting and reporting education data

including student information. Called the

Standards for Education Data Collection and

Reporting (SEDCAR), these guidelines were

developed pursuant to the Hawkins-Stafford

Amendments of 1988, which authorized an effort

to improve the comparability, quality, and

usefulness of education data. SEDCAR is a helpful

guide to basic principles for ensuring good quality

in the key phases of data collection, storage, and

reporting. Anyone developing, redesigning, or

taking charge of a student record system can

benefit from the collective experience of the large

team of professionals brought together to develop

SEDCAR.

The Importance of a Unique Student

Identifier

A well-designed student record system must

contain unique student identification numbers.

Each number should be associated with only one

student, and be used in every file with information

about that student. This is particularly important if

data will be kept in a longitudinal database. The

unique identifier will enable information to be

combined from different files for analytical

purposes. Without such identifiers, it could be

difficult to match records for students simply by

using a name or birthdate. The need to move

records from schools to districts to state education

agencies has reinforced the need for a unique state

student identifier.

The importance of a unique student identifier in a

school district is clear. When students move from

school to school, the identifier stays with the

student, and information in the file can be merged

and accessed as needed. As student records are

transferred from the district to the state level, the

unique student identifier becomes even more

important. A well-designed state-level student

record system should be able to merge student files

from year to year. In addition, the state-level

system must be able to find students who have

moved to other districts within the state. One

advantage of such a system is that the state

education agency can identify students previously

misreported as dropouts.

There are four possible ways to assign unique state

student identification numbers.

1. Social Security Number (SSN). Some states

use the student’s SSN as the unique identifier,

since virtually all children are now assigned

SSNs at a very early age. In the states that use

SSNs, an attorney general’s opinion,

legislative authority, or state board of

education authority typically has been secured

first. There are many advantages to using the

SSN, which is generally considered unique on

a nationwide basis. The assignment and

maintenance of the SSN system is handled by

the federal government; thus, the burden of

determining an identifier and assigning it is

reduced. The parent and student can assist in

providing the SSN when transferring from one

school to another. When students move across

states, those states using SSNs can easily

verify records. Postsecondary application
Chapter 3 - Building a Student Record System

19

processes are also simplified when secondary

schools can provide a SSN on transcripts. A

further advantage is that SSNs can be used to

share information or conduct studies across

agencies that use it. Some states exchange

family information across agencies to

determine eligibility for services. On the other

hand, some parents are uncomfortable

providing a SSN, and others strongly oppose

its use. Individuals cannot be required to

provide a SSN except for a few purposes such

as federal loan eligibility or tax status. A very

small number of students will not have a SSN.

To use SSNs, the state education agency

would have to provide an alternative identifier

to parents or students who refuse or are unable

to provide it. Even if SSNs are not used as the

identifiers, readers should consider collecting

and including them in the locator and central

database. The added value afforded makes the

effort worthwhile.

2. Algorithm to Assign Identifiers. An

algorithm could be devised that encrypts the

student’s name, birthdate, gender, place of

birth, and possibly other data elements to

create a unique combination that can be used

as a student identifier. The algorithm would be

kept secure to protect the contents of the

identifier. An advantage to using an algorithm

is that it can be distributed as a software

application to schools for use at the time of

registration. Parents and students would not

have to know the identifier, and registrars

would not have to contact prior schools. On

the other hand, the required length of the

identifier to ensure uniqueness might be

excessive, and changes or mistakes in the data

elements used would result in incorrect

identifiers.

3. State-Assigned Identifiers. Some states have

created a pool of identifiers and provided these

to school districts for assignment to students.

The number itself carries no meaning, except

that it was assigned to the school district. The

expectation is that this identifier will stay with

the student as long as he or she remains in

school in the state. Some states that use this

method require only the student identifier

(without the student’s name) on the student

record sent to the state education agency. The

school district is responsible for ensuring that

the correct identifier is always included in the

student’s record. In other states, the student

identifier list is maintained by the state, and

districts that receive a student transferring in

from another district within the state can

obtain the student’s identifier through a locator

system at the state education agency. One

advantage of this type of identifier is that the

state education agency controls the

characteristics of the identifiers, and can verify

their validity. Uniqueness is assured. Further,

the identifiers can be kept separate from

confidential data sources. A disadvantage of

such a system is that school districts must rely

upon the state education agency for their

identifiers. Providing access to identifiers and

ensuring the ability to assign them at

registration requires sound management.

4. Locally-Assigned Identifiers. One way to use

existing student identifiers is to assign a school

and district identifier to the beginning of

locally-assigned student numbers. One

advantage is that local control is maintained.

Districts are not required to make changes in

their identifier system. Historical local files

continue to be compatible with the identifiers.

An identifier can be assigned at the time of

registration for new students. On the other

hand, uniqueness across the state is not likely.

Mobile students would receive a new identifier

in each district/school. The formats and

characteristics of local identifiers would have

to be considered when establishing the

parameters for acceptable identifiers. Because

of these problems, this option has not

generally been used for assigning state

identifiers.

The following must be considered in order to select

the most appropriate student identifier:

1. The level at which the identifier must be

unique.

2. The burden of assigning numbers to existing

students.

3. The need for verification.

4. The need for confidentiality.

Design of a Student Record System

The process suggested for designing or redesigning

a student record system is described below. These

ten steps detail the sequence and the issues that

should be resolved when designing or redesigning

a student record system. As with most systems,

however, these steps and their associated issues are
Chapter 3 - Building a Student Record System

20

never fully resolved because the whole process is

ongoing. The standards and principles upon which

the system is designed will have to be continually

monitored and revised as needed by an

organization.

Step 1: Uses

Identify and agree upon the uses of a student

record. This will determine the response to each of

the next nine steps. The information in a student

record may have multiple uses. For example,

counselors use the records to make decisions about

courses a student should take, and to assist with

problems that may arise. Teachers use individual

records to help make instructional decisions, and to

obtain specific information that may assist in

working with a student. Principals and other school

district officials use aggregate data obtained from

student records to make policy decisions and to

plan curriculum, instructional services, staffing,

and facilities. Reporting to the school board and

public is another use. State education agencies may

also want a complete student database to assist

with monitoring accountability and future

planning. Different uses may call for a design with

separate files, or separate areas within a file, but

the ability to integrate information across locations

is necessary. Step 1 merely delineates and

describes all the potential uses of the student record

system. With these uses ranked from essential to

optional, Step 2 can begin.

Step 2: Regulations

Each use has its own set of regulations, and the

system must be designed to comply with these

laws, rules, policies, etc. Regulations may mandate

or determine the response to any or all of the next

eight steps.

To ensure that legal requirements are met and

ethical responsibilities carried out appropriately

and effectively, education agencies and institutions

are advised to establish their own written policies

and guidelines for maintaining the privacy and

confidentiality of student records. Such policies

and guidelines should state the principles and

procedures for addressing the following issues:

• Selecting appropriate data elements for student

records.

• Accurately, consistently, and carefully

collecting these data elements.

• Maintaining relevant, accurate, and

confidential records.

• Carefully screening anyone that will handle

confidential information.

• Restricting access by school personnel.

• Safeguarding data (or restricting access) while

data are in the possession of a contracting

organization.

• Safeguarding individual student records being

transferred to other schools, local education

agencies, state education agencies, and

elsewhere.

• Transferring personal information to an

authorized third party only on the condition

that this third party not permit access to any

other party without the written consent of the

student or parents, as appropriate.

• Concealing the identity of individuals or

institutions desiring or entitled to

confidentiality, through appropriate procedures

for aggregating, encoding, and releasing

sensitive data.

• Destroying records or data that are no longer

needed.

Education agencies and institutions may want to

establish and maintain a committee to review

policies, procedures, and activities involving

student records. The membership of this review

committee might include appropriate

representatives of such groups as students, parents,

teachers, counselors, principals, the board of

education, and the general public. This committee

should be assigned responsibility for ensuring that

student data are collected, stored, accessed, used,

and discarded in such a way that:

1. The rights and welfare of students are

adequately protected.

2. The potential benefits to students of any

particular record use outweigh the potential

risks.

3. Informed consent is obtained from students or

parents, by adequate and appropriate methods,

for including certain data in student records

and using (or releasing) the data for specified

purposes.

Every educational agency or institution should

periodically reassure itself, through appropriate

administrative overview, that the policies and

procedures designed to protect its students' rights

and welfare are being applied effectively.

Essential information for developing procedures

and policies related to student records can be found

in the previously mentioned document, Protecting

the Privacy of Student Records: Guidelines for
Chapter 3 - Building a Student Record System

21

Education Agencies, or on the web at

http://nces.ed.gov/forum.

Step 3: Contents

Uses and regulations together determine the

contents of a student record system. Contents are

the areas or categories of information to be kept or

excluded. Typical contents include:

• Personal information (e.g., student and family

background).

• Enrollment and attendance information.

• School participation and activities (e.g.,

courses taken, grades).

• Non-school and post-school experience.

• Assessment information and results.

• Transportation.

• Health conditions.

• Special program participation and student

support services received.

• Discipline information.

The desired areas should be clearly defined before

beginning Step 4 to ensure that all areas are

covered in the student record system, and to

eliminate unnecessary duplication. A key to

achieving the benefits described earlier is to enter

data once by having one single place to enter or

update each type of data. This will ensure that data

elements needed for more than one purpose are not

maintained differently in different files.

Step 4: Data elements

Each content area is further disaggregated into

individual data elements. A data element is the

lowest level of information contained in a record.

For example, in the area of “student background,”

race, sex, birthdate, and English proficiency would

all appear as data elements.

Within this format, a critical aspect is the definition

and coding of data elements. This handbook can be

used to provide educators with some standards for

definitions. If deemed appropriate and useful, the

data elements defined in chapter 4 could be

included in a student record system.

A related and very detailed effort to identify what

data elements should be included in a student

record is the "SPEEDE/ExPRESS" electronic

transcript format developed through a consensus

process by representatives of elementary/secondary

and postsecondary education. As noted earlier,

SPEEDE/ExPRESS is a standard format for the

contents of a student transcript and other related

information (e.g., health conditions) that should be

forwarded when a student moves to another school

or applies to a postsecondary institution.

SPEEDE/ExPRESS was developed to facilitate rapid,

direct electronic exchange of student records

between computers. To achieve this, a standard set

of data elements and formats was developed. The

SPEEDE/ExPRESS data elements and formats are

consistent with the data elements included in this

handbook, although not always identical. This

format could be used as a suggested set of data

elements to be included in a student record system.

A list of the data elements in this handbook that

appear in the SPEEDE/ExPRESS format is

included in appendix B.

When developing or redesigning a student record

system, adopting standards that have been set at a

state or national level, or those of a specific

vendor's software, provides for more

straightforward exchange of data across systems.

As more national standards develop, maintaining a

match between local records and those standards

will allow schools to take advantage of automated

exchange methods. With the emergence of national

standards and definitions, student record systems

within separate education agencies will become

part of a larger system of student records. This

does not mean there cannot be local flexibility in

the selection or structuring of data. It simply means

that for data elements that will be shared, it is best

to use consistent definitions, preferably in common

use. This will help to ensure that information will

be accurately interpreted when it is shared or

analyzed.

Step 5: Storage media

Data are stored in many ways, ranging from handwritten paper documents, to microfilm or

microfiche, to electronic data files on computer

tape, disk, hard drive, DVD, zip disk, or CD-ROM.

A student record system may use any or all of the

available media if it is feasible to link or access

each type of medium. Several considerations are

important in the selection of a storage medium.

These include the number and size of records,

space available for storage, the permanency of the

records, and the cost of storage. Cost has at least

two components: the cost of entering the data or

exchanging them between media; and the cost of

purchasing the components of the storage system,

such as filing cabinets, computer disks,

microfilming equipment, etc. Technical advances
Chapter 3 - Building a Student Record System

22

in computer data entry, storage, and retrieval are

developing quickly, making these aspects of

student records management less expensive, more

efficient, less demanding of physical space, and

more accessible to multiple users.

Step 6: Format

The format of a student record is directly related to

the characteristics of the storage medium. Paper

records are often formatted to hold standard

English words or numbers. Abbreviations may be

used to save space, but generally the format is laid

out to be easily read by a user. Information in this

handbook can be used in the development of paper

surveys or questionnaires to ensure that the

information obtained is consistent with other data

collections.

Computerized records, on the other hand, capitalize

on the use of codes rather than words, and even

skip characters such as commas and decimal points

to conserve space. A computerized record may

look nonsensical to a reader without a code table

and format description. This handbook provides

some examples of ways that information can be

coded to conserve space.

A computerized “data system format" is typically

organized around these components:

1. Files: Groups of records of similar format

(e.g., a collection of records for multiple

students).

2. Records: The information maintained about

individual students.

3. Fields: The exact position of a data element in

a record. For example, in a data record that can

hold 80 characters (from position #1 to

position #80), the data element "birthdate"

coded as 10141989 (October 14, 1989) might

occupy the fields (or positions) 6-13.

4. Data Elements: Single pieces of information

(e.g., Birthdate).

5. Options/Codes: Symbols or abbreviations that

can be translated into a meaningful value for

the data element (e.g., 10141989 would

represent a birthdate of October 14, 1989).

A critical data element in a computerized student

record system is the student identifier, described in

a previous section. This unique identifier allows a

student's record to be merged as needed even when

data are maintained in different files and media.

Step 7: Entry or importation of data

Data must be put into the system. Paper systems

accept data that are handwritten, typed, or printed

out from computers. Entry into a computerized

system can be direct, through keying or optical

scanning, or through data importation from another

source. SEDCAR is an excellent resource for best

practice standards for data collection and entry.

SPEEDE/ExPRESS is an excellent example of

electronic data interchange (EDI) as a method for

moving records directly from one computer system

into another. The most efficient student record

system will handle data only one time. Instead of

asking a parent to complete a paper form that

requires a clerk to copy information onto a roster

which is then keyed into a computer file, an ideal

system might have the parent enter the data directly

into the file via a computer terminal, and or onto an

optical scan form that can be read by the computer

and placed in a file. Automated edits could ensure

that valid information is entered, and can even

allow for a clerk to edit or accept the information

before a permanent entry appears on the official

file.

As with other phases of data collection, entry, and

use, it is important to ensure the data

confidentiality. Selecting those responsible for

entering student data into the system must be done

carefully, and they must be trained to maintain the

confidentiality of the data. The previously

mentioned document, Protecting the Privacy of

Student Records: Guidelines for Education

Agencies, contains recommendations for this area.

Step 8: Accessing and processing

Getting to the data to use the information is a key

aspect of a system. Earlier decisions about storage

media and format are relevant to this step. Here it

is important to describe how different users will

gain access to, and manipulate, the records. For

example, if the storage medium is a file in a

mainframe computer's memory, then access would

be through a terminal, and users would have to

have identification (ID) codes giving them access

to the file. The processing necessary to create

reports would be done through software programs

loaded on that computer. It is important to ensure

that individuals who need access to the student

records have the equipment necessary to do their

work, along with the security measures needed to

restrict access.
Chapter 3 - Building a Student Record System

23

Step 9: Security

Data must be kept safe, and accessible to

authorized users only. Whether in a paper or an

automated system, policies need to be developed

regarding access to the records to safeguard them

from improper use. In Step 9, the regulations,

policies, and procedures detailed in Step 2 are

implemented. Specific guidelines are set forth as a

part of the Family Educational Rights and Privacy

Act of 1974 (FERPA). This law allows information

in student records to be disclosed without student

or parental permission only to:

• School employees who have a need-to-know.

• Other schools to which a student is

transferring.

• Certain government officials in order to carry

out lawful functions.

• Appropriate parties in connection with student

financial aid.

• Organizations conducting certain studies for

the school.

• Accrediting organizations.

• Individuals who have obtained court orders or

subpoenas.

• Persons who need-to-know in cases of health

and safety emergencies.

• State and local authorities to whom disclosure

is required by state laws adopted before

November 19, 1974.

Schools and school districts must also have policies

to determine which school employees have a

“need-to-know,” and provide procedures for them

to gain access to the student records. In addition,

the policies should address who has access to

specific types of data, particularly data of a

sensitive nature, that may be a part of the student

record, and what security measures will be used to

ensure limited access. Policies should also address

procedures for identifying and discarding

information that need not be maintained

permanently.

FERPA guarantees students and/or their parents the

right to inspect and review all of their education

records maintained by the school or school district,

and the right to request that a school correct

records believed inaccurate or misleading. This law

further restricts the school or district from

providing individuals or institutions with

information from the student record without the

permission of the student/parents. Schools must

adopt a written policy about complying with

FERPA, and notify parents and eligible students of

their rights under this law. Information about

FERPA is included in appendix C and in the

previously mentioned document, Protecting the

Privacy of Student Records: Guidelines for

Education Agencies.

Security also includes the measures put in place to

ensure that records are not lost, stolen, vandalized,

or otherwise rendered useless. SEDCAR provides

useful guidelines for protecting records from loss.

Because physical security can never be assured

with complete certainty, all data must be backed up

by storage on a duplicate medium. This could be as

simple as storing a separate paper copy off-site, in

a location not likely to experience the same disaster

as the primary location. Computerized files lend

themselves well to back-ups generated periodically

and stored off site. Extensive information about

computer security can be found in the NCES

document, Safeguarding Your Technology,

available from the Government Printing Office or

online at http://nces.ed.gov/pubs98/safetech.

Step 10: Data integrity and maintenance

The most important aspect of this step is ensuring

data quality. Everyone who comes in contact with

the student record system shares in this

responsibility. However, those individuals with the

largest stake in data quality are most likely to make

an effort to maintain the integrity and accuracy of

the data. For example, high school registrars are

known for maintaining accurate course-credit

histories for students, because they have the

primary responsibility for determining credits. In

planning a student record system, effort should be

invested up front to ensure that everyone involved

with the data system understands the importance of

high quality data. Staff members should be

encouraged to take ownership of each data file, and

should be provided with very clear criteria for

maintaining high quality data. Each organization

with a student record system should develop a

schedule for updating or adding data elements that

identify when data elements are to be updated. For

example, the schedule should state when a new

school year's grade, school, and teacher are to be

entered for each student. Such a schedule is

essential for timely and accurate calculation of

official statistics for a report.
Chapter 3 - Building a Student Record System

24

Summary

Student records are a valuable resource in

education. With proper planning and management

they can become a valuable resource. A welldesigned student record system can provide useful

information to anyone within the school system

who must make decisions about individual or

groups of students. As with most major tasks,

careful planning and implementation are required

to ensure that such a system functions as required.

New systems being created and existing systems

being upgraded can both benefit by following the

ten steps described here.
25

Chapter 4

DATA ELEMENTS AND DEFINITIONS

This chapter contains data elements and definitions

for students, persons related to them, activities in

which they participate, and other information that

could be maintained about an individual student.

An attempt has been made to identify all types of

information that could be useful for record-keeping

or reporting at the classroom, school, school

district, state, and federal levels. The data elements

in this chapter do not, however, constitute a student

record system or a data collection instrument.

There is no federal mandate to collect this

information. This “dictionary” is meant to be used

as a tool for standardizing how information is

collected and reported so that the public and the

education community can communicate better

regarding the schools and their students.

A teacher, school administrator, or local/state

education agency may use the data elements in this

chapter to design a record with individual student

information, a student information system, or a

management information system that contains

more than just student records. The selection of

data elements to be collected is the responsibility

of the school, local administrative unit, or state

education agency that directs the development and

maintenance of student records.

The data elements and definitions could also be

used by a researcher in several ways. They could

be used to design a data collection survey to collect

information about a sample of students, such as a

randomly selected group of fifth grade students; or

even all students within a particular population,

such as all vocational education students in a

school district. The data elements and definitions

could be incorporated into the survey instructions

to ensure that comparable data are collected.

Researchers might also use these definitions to

identify what data elements from an individual

student record system could be used to evaluate a

program or analyze the performance of a group of

students.

While the majority of the data elements and other

terms in this chapter relate directly to an individual

student, some might more logically belong in a

school or teacher record. For the most part, the

included data elements are meant to provide

important information about students so that

effective decisions can be made about their

education. The additional elements have been

included because they help to evaluate school

quality and effectiveness.

Many of the data elements have been included

because the information would logically be

included in a student transcript when the student

moves from one district to another. For example,

the data elements "0110 Name of Individual,"

"0461 Communication Number Type," and

"0470 Communication Number" are included for

the entity "21 Health Care Provider" because this

type of information is included in the

SPEEDE/ExPRESS format for a student record.

This information could allow a receiving school to

contact the health care provider at the previous

school if further detail about a student's health

condition were required.

Some data elements included in the Handbook

might be maintained for only a limited period of

time. For example, a student's weight at birth (data

element 2420) is of use primarily during the first

year or two after a child enters kindergarten. In

selecting data elements, therefore, consideration

should be given to the length of time the data might

be maintained.

This handbook makes no assumption about how

student-level information is collected or

maintained; each data element is included for

purposes of consideration. Because of the sensitive

nature of some of the data elements, it is suggested

that only those that are clearly needed be collected

and maintained in the student record system, and

that procedures be established for the timely

removal of data elements once they are no longer

needed.

How to Read This Chapter

Data elements presented in this chapter are divided

into nine sections that represent logical groupings.

Each data element is accompanied by a definition,

options where appropriate, and entity uses. Options

and entity uses are components necessary to place

data elements in their proper context.
26

The following example shows how these terms and definitions are arranged:

No attempt is made to dictate a structure for the

maintenance of student data. The structure

presented in this chapter is simply one way that the

information could be logically grouped.

A SECTION TITLE, typed in bold, upper-case

letters, describes what type of information is

contained in this part of the chapter. Within each

section, terms are divided into Categories. Typed

in bold, upper and lower cases, each underlined

category describes a group of related data

elements. For example, the category "Family

Information" includes the data elements "Marital

Status," "Financial Dependency," and "Family

Income Range." Categories have no assigned

numbers, as they are merely to organize groups and

provide clarification.

A Data Element is a unit of data that can be

defined and measured. In this chapter, data

elements are typed in bold using upper and lower

cases. Examples of data elements are "Name of

Individual," "Race," and "Birthdate." Each data

element has been assigned a unique, sequential

“data element number” consisting of four digits.

The data elements have been assigned these

numbers for identification purposes.

It is important to note that when a data element

appears in the list of elements of chapter 4 more

than once, it retains the original number that was

assigned at its first appearance. Thus, although

"Name of Individual" might appear more than

once, it will always be identified as number

"0110."

In some cases, computation is required to derive

the contents for certain data elements. For example,

"Credits Received: Cumulative" is the sum of all

credit hours a student receives after one or more

sessions. This figure is accumulated over time and

computed by using at least one other data element

("Credits Attempted: Given Session"). This type

In the 1994 version of the Handbook, the

data element numbers contained three

digits. A fourth zero digit has been added

to each original data element so that now

all data element numbers contain four

digits. This allows for additional data

elements to be inserted between existing

data elements. The reader will note that

the new data elements are those whose

fourth digit is not zero.

Section Title B. ENROLLMENT

Category School Information—The identification of the school(s),

educational institution(s), and corresponding agencies that

the student previously attended, currently attends, or is

transferring to attend.

Data Element Number 0730 Enrollment Status—An indication as to

whether a student’s name was, is, or will be

officially registered on the roll of a school or

schools.

Options 01 Previously enrolled

02 Currently enrolled

03 Concurrently enrolled

04 Transferring (will enroll)

Entities Entity Uses: School

Name, and Definition
Chapter 4 - Data Elements and Definitions

27

of calculated data element is distinguished by an

asterisk preceding the term. When developing a

student database, as illustrated in chapter 5, data

elements that require computation are presented

with their component constituent data elements

used in their computation. Appendix D includes a

list of other data elements derived by computation

using individual-level student data elements

defined in chapter 4. They describe groups of

students, rather than individuals.

 Options, where applicable, are indented beneath

the data elements and typed in bold, italicized,

lower-case letters with the first letter capitalized

Options give recommended alternatives or

responses for a data element. Options are listed in

either alphabetical order or in a logical sequence,

and have assigned code numbers. For example,

"Female" and "Male" are options under the data

element "Sex". Some of the options lists have

changed since the 1994 version of the Handbook,

such as those corresponding to data element "0290

Language Code." Others have had new options

added, usually at the end of the lists. Still others

have options lists where none previously existed.

Users of the earlier Handbook should be aware that

changes were made to the options lists, and more

will likely be made in the future.

The options presented are generally illustrative, not

mandatory. In some instances, a subset of options

might be sufficient when designing a data system

or data collection instrument. For some data

elements, options lists would have been useful, but

extensive lists could not be created. In these cases,

examples of options are listed but comprehensive

lists are not included. For some other data

elements, options lists were created to meet a

perceived need, even though an exhaustive list was

not possible. Therefore, some data elements that

previously did not have options now do. In some

instances, code lists are available from other

sources and are referenced. For some data

elements, free-form (open-ended) options are the

appropriate responses. In these cases, no preconceived options are presented. For other data

elements, more extensive lists of options might be

needed and obtained from other sources.

Entities are persons, places, events, objects, or

concepts about which data can be collected. For

example, the data element "Name of Individual"

could be collected to describe a student's

emergency contact, a teacher, a counselor, or a

health care provider, thus putting the data element

into a context. A list of entities and assigned code

numbers precedes the nine sections of data terms

and definitions.

Entity Uses are listed for each data element,

indicating which entities could readily be described

by the data element.

A number of data elements in the Data Element

Outline are marked with a dagger symbol (†). A

panel of state and local education information

system experts has identified these data elements as

essential for inclusion in a student information

system. It is suggested that they be given special

consideration as they can provide valuable

information for managing the educational

enterprise, reporting data to the state or federal

government, and evaluating the quality of the

education system.

SENSITIVITY OF DATA ELEMENTS

Some data elements included in this handbook are considered to be of a sensitive nature. Their

inclusion in this handbook was considered very carefully, recognizing the complexities of the school

environment and the need for essential information for making instructional placement and student

services decisions. In addition, some data elements reflect federal, state, or local data collection

requirements. Each agency or unit planning to collect and maintain information about individual

students must determine which data elements should be collected, how the data are to be maintained,

and who will have access to the data, taking into consideration federal, state, and local laws and

regulations. Chapters 2 and 3 offer suggestions to assist in the consideration of which data to include

and how to decide who will have access to which types of data.
28
Chapter 4 - Data Elements and Definitions

Data Element Outline

29

Data Element Outline

The following is an outline of the organization of the section headings, categories, and data elements (with the

data element numbers) included in this handbook. A number of data elements in the Data Element Outline are

marked with a dagger symbol (†), which denotes data elements identified as essential for inclusion in a student

information system.

A. PERSONAL INFORMATION

Name

0010 † First Name

0020 † Middle Name

0030 † Last/Surname

0040 † Generation Code/Suffix

0050 Personal Title/Prefix

0060 Alias

0070 Former Legal Name

0080 Last/Surname at Birth

0090 Nickname

0100 Tribal or Clan Name

0110 † Name of Individual

0120 † Name of Institution

Background Information

0130 † Identification Number

0140 † Identification System

0149 † Hispanic or Latino Ethnicity

0150 † Race

0160 National/Ethnic Origin Subgroup

0170 † Sex

0180 † Birthdate

0190 Birthdate Verification

0200 City of Birth

0210 County of Birth

0220 † State of Birth

0230 Country of Birth Code

0231 † Name of Country of Birth

0232 Born Outside of the U.S.

0240 First Entry Date (into the United States)

0250 Citizenship Status

0260 † Country of Citizenship

0270 † English Proficiency

0280 † Language Type

0290 Language Code

0291 † Name of Language

0292 Languages Other Than English

0300 Religious Background

0310 Minor/Adult Status

0315 Homelessness Status

0320 † Migratory Status

0330 Migrant Classification Subgroup

0340 Migrant National Certificate of Eligibility

(COE) Status

0350 Migrant Residency Date

0360 Migrant Last Qualifying Move (LQM)

Date

0361 Migrant Last Qualifying Arrival Date

(QAD)

0362 Migrant To Join Date

Address/Contact Information

0369 Address Type

0370 † Street Number/Name

0380 † Apartment/Room/Suite Number

0390 † City

0400 † County

0410 † State

0420 † Zip Code

0430 † Country

0440 Complete Permanent Address

0460 Communication Status

0461 Communication Number Type

0470 Communication Number

0489 Electronic Mail Address Type

0490 Electronic Mail Address

0520 Zone Number

0530 Residence Block Number

0540 Other Geographical Designation

0550 Public School Residence Status

0560 Non-Resident Attendance Rationale

0570 Dwelling Arrangement

0580 Dwelling Ownership

0590 Head of Household

Family Information

0600 Marital Status

0610 Financial Dependency

0620 Number of Dependents

0630 Family Income Range

0640 Economic Disadvantage Status

0641 Eligibility for National School Lunch

Program

0642 Participation in National School Lunch

Program

0650 Family Public Assistance Status

0660 † Relationship to Student

0670 † Life Status

0680 School/Local Education Agency Status

0690 Occupation

0700 Employment Status

0710 † Employer Type
Chapter 4 - Data Elements and Definitions

Data Element Outline

30

0720 † Highest Level of Education Completed

B. ENROLLMENT

School Information

0730 † Enrollment Status

0120 † Name of Institution

0370 † Street Number/Name

0380 † Apartment/Room/Suite Number

0390 † City

0400 † County

0410 † State

0420 † Zip Code

0430 † Country

0460 Communication Status

0461 Communication Number Type

0470 Communication Number

0489 Electronic Mail Address Type

0490 Electronic Mail Address

0130 † Identification Number

0140 † Identification System

0740 Lowest Grade Level

0750 Highest Grade Level

0760 School Administration

0770 School Type

Entrance Information

0780 Admission Date

0790 Admission Status

0800 † Entry Date

0810 Cohort Year

0820 † Entry Type

0830 † Entry/Grade Level

0840 Full-Time/Part-Time Status

0841 Full-Time Equivalent (FTE) Status

0850 Day/Evening Status

0860 Boarding Status

Tuition and Fee Information

0870 Tuition Payment Amount

0871 Fee Payment Type

0880 Fee Amount

0920 Total Cost of Education to Student

0930 Tuition Status

0940 Payment Source(s)

Financial Assistance

0950 Financial Assistance Qualifier

0960 Financial Assistance Type

0970 Financial Assistance Descriptive Title

0980 Financial Assistance Source

0990 Financial Assistance Amount

Membership Information

1000 † Number of Days of Membership

Attendance Information

1010 † Daily Attendance Status

1011 Number of Days in Attendance

1012 Number of Days Absent

1013 Number of Tardies

1020 † Class Attendance Status

1030 Released Time

Exit/Withdrawal Information

1040 † Exit/Withdrawal Date

1050 † Exit/Withdrawal Status

1060 † Exit/Withdrawal Type

1070 Death Date

1080 Death Cause

1090 Illness Type

1100 † Expulsion Cause

1110 † Expulsion Return Date

1120 Discontinuing Schooling Reason

1130 Compulsory Attendance Status at Time of

Discontinuing School

1140 Residence after Exiting/Withdrawing

from School

1150 Information Source

Non-Entrance Information

1160 Reason for Non-Entrance in Local

Elementary or Secondary School

C. SCHOOL PARTICIPATION AND

ACTIVITIES

Session Information

1170 † Session Type

1180 Session Beginning Date

1190 Session Ending Date

1200 Total Days in Session

1201 Number of Hours in School day

1011 Number of Days in Attendance

1012 Number of Days Absent

1013 Number of Tardies

0830 † Entry/Grade Level

0110 † Name of Individual

0130 † Identification Number

0140 † Identification System

Course Information

1210 Organization

1220 Course Code System

1221 † Course Code

1222 Elementary Subject/Course

1230 † Instructional Level

1231 State University Course Requirement

1240 † Descriptive Title

1250 Period

1260 Time Element
Chapter 4 - Data Elements and Definitions

Data Element Outline

31

1270 Principal Medium of Instruction

1271 Language of Instruction

1280 Location of Instruction/Service

1290 Location of Instruction/Service

Description

1300 Credit Type Offered

1310 † Number of Credits Attempted

1320 Repeat Identifier

1330 † Number of Credits Received

1340 Reporting Means

1350 Reporting Method

1360 † Grade Assigned

1370 Grade Value Qualifier

Grading Period Information

1380 Grading Period Beginning Date

1390 Grading Period Ending Date

1400 Total Days in Grading Period

Performance Information

1410 Credits Attempted: Given Grading Period

1420 † Credits Attempted: Given Session

1430 Credits Attempted: Given School Year

1440 † Credits Attempted: Cumulative

1450 Credits Received: Given Grading Period

1460 † Credits Received: Given Session

1470 Credits Received: Given School Year

1480 † Credits Received: Cumulative

1490 Grade Points Received: Given Grading

Period

1500 † Grade Points Received: Given Session

1510 Grade Points Received: Given School

Year

1520 † Grade Points Received: Cumulative

1530 Grade Point Average (GPA): Given

Grading Period

1540 † Grade Point Average (GPA): Given

Session

1550 Grade Point Average (GPA): Given

School Year

1560 † Grade Point Average (GPA): Cumulative

Progress Information

1570 Promotion Type

1580 † Non-Promotion Reason

Honors Information

1590 Honors Information Code

1591 Honors Description

1592 Class Rank

1593 Total Number in Class

1594 Percentage Ranking

Activity Information

1600 Activity Title

1601 Activity Code

1602 Activity Description

1610 Activity Type

1611 Name of Activity Sponsor

1612 Activity Involvement Beginning Date

1613 Activity Involvement Ending Date

1614 Amount of Activity Involvement

1590 Honors Information Code

1591 Honors Description

Graduation Information

1621 Diploma/Credential Type

1622 Diploma/Credential Award Date

1623 Diploma/Credential Level and Honors

1624 Diploma/Credential Level and Honors

Description

1625 Non-Course Graduation Requirement

Code

1626 Non-Course Graduation Requirement

Date Met

1627 Non-Course Graduation Requirement

Scores/Results

1592 Class Rank

1593 Total Number in Class

1594 Percentage Ranking

D. NON-SCHOOL AND POSTSCHOOL EXPERIENCE

Non-School Activity Information

1630 Non-School Activity Code

1631 Non-School Activity Description

1632 Non-School Activity Sponsor

1633 Amount of Non-School Activity

Involvement

1590 Honors Information Code

1591 Honors Description

1640 Non-School Activity Beginning Date

1650 Non-School Activity Ending Date

Institutional/Organizational Information

0120 † Name of Institution

0440 Complete Permanent Address

0460 Communication Status

0461 Communication Number Type

0470 Communication Number

0489 Electronic Mail Address Type

0490 Electronic Mail Address

Work Experience

1670 In-School/Post-School Employment

Status

1680 Experience Type

1690 Work Type

1700 Program of Study Relevance

1710 Employment Permit Number
Chapter 4 - Data Elements and Definitions

Data Element Outline

32

1720 Employment Permit Certifying

Organization

1730 Employment Permit Description

1740 Employment Permit Valid Date

1750 Employment Permit Expiration Date

1760 Employment Start Date

1770 Employment End Date

1780 Number of Hours Worked Per Work

Week (Monday-Friday)

1790 Number of Hours Worked Per Weekend

1800 Employment Recognition

Post-School Education/Training

1810 Post-School Training or Education

Subject Matter

1820 Education Planned

0720 † Highest Level of Education Completed

1830 Post-School Recognition

Other Post-School Information

1840 Career Objectives

1850 Military Service Experience

1860 Voting Status

1870 Other Post-School Accomplishments

E. ASSESSMENT

Assessment Information

1880 † Purpose

1890 † Assessment Type

1900 † Assessment Title

1910 † Assessment Content

1920 † Subtest Type

1930 † Level (for which Designed)

0130 † Identification Number

0140 † Identification System

1940 † Grade Level when Assessed

1950 Copyright Date

Administrative Issues

1960 Administration Method

1970 Administration Form

1980 Response Form

1990 Administration Language

2000 † Special Accommodation

2010 † Administration Date

2020 Location

0110 † Name of Individual

2030 Position

Score/Results Reporting

2040 Assessment Reference Type

2050 † Norm Group

2060 † Norm Year

2070 † Norming Period

2080 † Score Range

2090 † Reporting Method

2100 † Score Results

2110 Score Interpretation Information

2120 Reporting and Documentation

F. TRANSPORTATION

Transportation Information

2130 † Transportation Status

2140 State Transportation Aid Qualification

2150 † Transportation at Public Expense

Eligibility

2160 † Special Accommodation Requirements

Transportation Contact

0110 † Name of Individual

0440 Complete Permanent Address

0460 Communication Status

0461 Communication Number Type

0470 Communication Number

0489 Electronic Mail Address Type

0490 Electronic Mail Address

Distance/Time Information

2170 Distance from Home to School

2180 Total Distance Transported

2190 Length of Time Transported

Vehicle Information

2200 Ownership/Type

0130 † Identification Number

0140 † Identification System

2210 Route Description

2220 Run Description

2230 Stop Description

G. HEALTH CONDITIONS

Identifiers

0130 † Identification Number

0140 † Identification System

2240 Height

2250 Weight

2260 Hair Color

2270 Eye Color

2280 Birthmark

2290 Blood Type

Oral Health

2300 Number of Teeth

2310 Number of Permanent Teeth Lost

2320 Number of Teeth Decayed

2330 Number of Teeth Restored
Chapter 4 - Data Elements and Definitions

Data Element Outline

33

2340 Occlusion Condition

2350 Gingival (Gum) Condition

2360 Oral Soft Tissue Condition

2370 Dental Prosthetics

2380 Orthodontic Appliances

Maternal and Pre-Natal Condition

2390 Initial Pre-Natal Visit (Gestational Age)

2400 Total Number of Pre-Natal Visits during

Pregnancy

2410 Total Weight Gain During Pregnancy

Conditions at Birth

2420 Weight at Birth

2430 Gestational Age at Birth

2440 Health Condition at Birth

Health History

2450 Diseases, Illnesses, and other Health

Conditions

2460 Medical Treatment

2470 School Health Emergency Action

2480 Injury

2490 Substance Abuse

2500 Routine Health Care Procedure Required

at School

2510 Health Condition Progress Report

2520 Health Care History Episode Date

Medical Evaluations

2530 Evaluation Sequence

2540 Medical Examination Type

2550 Medical Examination Instrument

Description/Title

2560 Medical Examination Date

2570 Uncorrected Score/Results

2580 Corrected Score/Results

2590 Medical Examination Unit of Measure

2600 Blood Pressure

2610 Overall Diagnosis/Interpretation of Vision

2620 Overall Diagnosis/Interpretation of

Hearing

2630 Overall Diagnosis/Interpretation of

Speech and Language

2640 Service Alternatives

2650 Corrective Equipment Prescribed

2660 Corrective Equipment Purpose

2670 Diagnosis of Causative Factor (Condition)

2680 Condition Onset Date

Disabling Conditions

2690 † Primary Disability Type

2691 † Qualified Individual with Disabilities

under Section 504 of the Rehabilitations

Act

2692 † Qualified Individual with Disabilities

under the Individuals with Disabilities

Education Act

2693 † Qualified Individual with Disabilities

under the Americans with Disabilities Act

2700 Disability Level

2710 † Secondary Disability Type

2700 Disability Level

2720 † Tertiary Disability Type

2700 Disability Level

Medical Laboratory Tests

2730 Blood Test Type

2740 Tuberculosis Test Type

2750 Medical Laboratory Procedure Results

Immunizations

2760 † Immunization Type

2770 Immunizations Mandated by State Law

for Participation

2780 † Immunization Date

2790 † Immunization Status Code

Nutrition

2800 Special Diet Considerations

Referrals

2810 † Referral Purpose

2820 Referral Cause

2830 † Referral Date

2840 Referral Completion Date

2850 Referral Completion Report

Limitations on School Activities

2860 Limitation Description

2870 Limitation Cause

2880 Limitation Beginning Date

2890 Limitation Ending Date

Health Care Provider

2900 Provider Type

2910 Provider Specialty

2920 Provider Authority

2930 Referral Status

0110 † Name of Individual

0440 Complete Permanent Address

0460 Communication Status

0461 Communication Number Type

0470 Communication Number

0489 Electronic Mail Address Type

0490 Electronic Mail Address

0130 † Identification Number

0140 † Identification System
Chapter 4 - Data Elements and Definitions

Data Element Outline

34

Other Health Information

2940 † Emergency Factor

2950 † Related Emergency Needs

2960 Insurance Coverage

2970 Health Care Plan

2980 Hospital Preference

2990 Medical Waiver

3000 Religious Consideration

3010 Other Special Health Needs, Information,

or Instructions

H. SPECIAL PROGRAM

PARTICIPATION AND STUDENT

SUPPORT SERVICES

Identification Procedure

3020 † Identification Procedure

3030 † Identification Results

0110 † Name of Individual

2030 Position

0120 † Name of Institution

0440 Complete Permanent Address

0460 Communication Status

0461 Communication Number Type

0470 Communication Number

0489 Electronic Mail Address Type

0490 Electronic Mail Address

3040 † Program Eligibility Indicator

3050 † Program Participation Reason

3060 † Program Participation Identification Date

Early Childhood Program Participation

3070 † Caregiver/Early Childhood Program

Provider

3080 † Early Childhood Program Setting

3090 Family Day Care Status

3100 Caregiver/Early Childhood Program

Description

3110 † Early Childhood Program Sponsorship

3120 Early Childhood Program Funding Source

3130 Early Childhood Program Components

3131 Early Childhood Special Education

Setting

3132 Early Childhood Program Focus

Individualized Education Program Information

3140 † Individualized Program Type

3150 † Individualized Program Date Type

3160 † Individualized Program Date

3170 Number of Minutes per Week Included

Special Program and Student Support Service

Participation

3180 † Special Assistance Program Name

3190 Benefit Type

3200 † Program Funding Source

3210 † Instructional Program Service Type

3220 † Student Support Service Type

3230 † Transitional Support Service Type

3240 Service Description

Special Program/Services Delivery

3250 Care/Service Frequency

3260 Care/Service Day Status

3270 † Care/Service Intensity

3280 † Care/Service Duration

3290 † Care/Service Beginning Date

1280 Location of Instruction/Services

1290 Location of Instruction/Services

Description

3300 † Service Setting

Service Provider

3310 Service Provider Type

Monitoring Procedure

3320 Monitoring Method

3330 Remarks

Program Exit

3340 † Care/Service Ending Date

3350 † Program Exit Reason

I. DISCIPLINE

Nature of Offense

3360 † Incident Type

3361 Convicted Offense

3370 Incident Description

3380 † Incident Occurrence Date

3390 † Incident Occurrence Location

3391 Offense/Incident Occurrence Time

Disciplinary Action

3400 † Disciplinary Action Type

3410 Disciplinary Action Description

3420 Disciplinary Action Status

3430 Disciplinary Action Beginning Date

3440 Disciplinary Action Ending Date

0110 † Name of Individual

3450 Disciplinary Action Authority
Chapter 4 - Data Elements and Definitions

Entity List

35

Entity List

01 Student—An individual for whom

instruction, services and/or care are

provided in an early childhood,

elementary or secondary educational

program under the jurisdiction of a school,

education agency, or other institution or

program.

02 Parent/Guardian—An individual having

parental or legal guardianship

responsibility for a student.

03 Employer—A business, firm, institution,

or other organization for whom an

individual works (including selfemployment) in return for financial or

other compensation.

04 Sibling(s) or Other School-Age

Children Living in Student's

Household—Any brothers, sisters

(including half brothers and sisters,

stepbrothers and sisters, and foster

brothers and sisters) or other school age

children living in the same household in

which the student resides.

05 Responsible Adult of Student's

Household—An adult, not necessarily the

student's Parent/Guardian, responsible for

the student at the household or other

domicile in which he or she resides.

06 Other Adult Living in Student's

Household—An adult, other than the

student's Parent/Guardian or the

Responsible Adult of Student's

Household, living at the household or

domicile in which the student resides.

07 Sponsor—A person or agency

undertaking responsibility (e.g., a

proponent, an endorser, or an adviser) for

a student. For example, a member of the

U.S. Department of Defense (military or

civilian) having parental, guardianship, or

legal responsibility for a student while in

the overseas dependents' school.

08 Emergency Contact—An individual who

is to be notified in the event of an

emergency involving a student when the

appropriate Parent/Guardian cannot be

contacted.

09 School—An institution that provides

preschool, elementary, and/or secondary

instruction; has one or more grade

groupings or is ungraded; has one or more

teachers to give instruction or care; is

located in one or more buildings; and has

an assigned administrator(s).

10 Local Administrative Unit (LAU)—An

administrative unit at the local level which

exists primarily to operate schools or to

contract for educational services. These

units may or may not be coextensive with

county, city, or town boundaries. Public

school LAUs are often referred to as local

education agencies (LEAs).

11 Counselor—A staff member responsible

for guiding individuals, families, groups,

and communities by assisting them in

problem-solving, decision-making,

discovering meaning, and articulating

goals related to personal, educational, and

career development.

12 Homeroom Monitor—A teaching or

non-teaching school staff member

responsible for directing activities during

a homeroom class or period on a daily

basis. These activities may include, but

are not limited to, collecting and

maintaining student attendance figures.

13 Class—A setting in which organized

instruction of course content is provided

to one or more students (including crossage groupings) for a given period of time.

(A course may be offered to more than

one class.) Instruction, provided by one

or more teachers or other staff members,

may be delivered in person or via a

different medium. Classes that share

space should be considered as separate

classes if they function as separate units

for more than 50 percent of the time.
Chapter 4 - Data Elements and Definitions

Entity List

36

14 Teacher—A professional school staff

member responsible for providing

learning experiences and care to students

during a particular time period or in a

given discipline.

15 Postsecondary Institution — An

organization that provides educational

programs for individuals who have

completed or otherwise left educational

programs in secondary school(s).

16 Assessment—A tool, instrument, process,

or exhibition composed of a systematic

sampling of behavior for measuring a

student's competence, knowledge, skills or

behavior. An assessment can be used to

measure differences in individuals or

groups or changes in performance from

one occasion to the next.

17 Evaluator—An individual responsible for

performing a systematic evaluation of

specified aspects, conditions, or progress

of a student including his or her academic,

physical, emotional, psychological, and

economic status. Results may include

recommendations for providing or not

providing specific treatment or support to

the student.

18 Transportation Contact—An individual

responsible for a student's transportation

to and from school, or who receives a

student at a bus stop or other location.

19 Transportation Vehicle—A vehicle used

to transport a student to and from school

or between home or school and other

schools or sites including those authorized

for program/service delivery.

20 Health Evaluation—A diagnostic

examination performed on an individual

for identification or evaluation of a healthrelated process or condition.

21 Health Care Provider—An individual or

organization responsible for providing

health care services to an individual,

regardless of the location of service.

22 Program/Service—A program or service

that supplements the regular school

program or serves as early childhood

education and care for children prior to

reaching school-attendance age. These

programs and services are often, but not

solely, available through federal, state, or

local agencies, non-profit organizations

and/or other community-based

organizations (or assistance provided by

these entities). Services may be

instructional or non-instructional in nature

and may be provided within or outside of

a school building.

23 Service Provider—An individual or

organization responsible for administering

services to a student whom is participating

in a program or receiving services.

24 Disciplinarian—A school- or agencydesignated individual who assumes, or

who has been assigned to assume,

responsibilities involving the resolution of

student discipline problems. Tasks may

include the administration of punishment,

the supervision of detention and in-house

suspension, and the coordination of other

disciplinary matters.
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

37

DATA ELEMENT DEFINITIONS

A. PERSONAL INFORMATION

Section A, Personal Information, includes information about a student's personal, family, and demographic

status.

 Entity Uses: Student

Parent/Guardian

 Employer

 Sibling(s) or Other School-Age Children Living in Student's Household

 Responsible Adult of Student's Household

 Other Adult Living in Student's Household

 Sponsor

 Emergency Contact

Name—A word or series of words by which a subject is known and distinguishable.

0010 † First Name—A name given to an individual at birth, baptism, or during another naming ceremony, or

through legal change.

Entity Uses: Student

 Parent/Guardian

0020 † Middle Name—A secondary name given to an individual at birth, baptism, or during another naming

ceremony, or through legal change.

Entity Uses: Student

 Parent/Guardian

0030 † Last/Surname—The name borne in common by members of a family.

Entity Uses: Student

 Parent/Guardian

0040 † Generation Code/Suffix—An appendage, if any, used to denote an individual's generation in his

family (e.g., Jr., Sr., III).

 Entity Uses: Student

 Parent/Guardian

0050 Personal Title/Prefix—An appellation, if any, used to denote rank, placement, or status (e.g., Mr.,

Ms., Reverend, Sister, Dr., Colonel).

 Entity Uses: Student

 Parent/Guardian

0060 Alias—An assumed name, or a name by which an individual is otherwise known.

Entity Uses: Student

 Parent/Guardian
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

38

0070 Former Legal Name—A previously recognized legally accepted name that is no longer valid.

 Entity Uses: Student

 Parent/Guardian

0080 Last/Surname at Birth—The original surname of an individual as identified at birth before any

subsequent changes (e.g., the surname of a woman before accepting a married surname).

 Entity Uses: Student

 Parent/Guardian

0090 Nickname—A familiar form of a proper name, a descriptive name, or other colloquial name given

instead of or in addition to an individual's formal name.

 Entity Uses: Student

0100 Tribal or Clan Name—A name borne in common by members of a tribe or clan (e.g., the Matai name

in Samoa).

 Entity Uses: Student

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts

are not required or requested separately).

Entity Uses: Sibling(s) or Other School-Age Children Living in Student's Household

 Responsible Adult of Student's Household

 Other Adult Living in Student's Household

 Sponsor

 Emergency Contact

0120 † Name of Institution—The full legally or popularly accepted name of an organization (e.g., a school,

an association, or a company).

 Entity Uses: Employer

Background Information—Personal information about (and particular to) an individual, organization, or

institution.

0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

 Entity Uses: Student

Sibling(s) or Other School-Age Children Living in Student's Household

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

39

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: Student

Sibling(s) or Other School-Age Children Living in Student's Household

0149 † Hispanic or Latino Ethnicity—A person who traces his or her origin or descent to Mexico, Puerto

Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.7 The term,

“Spanish origin,” can be used in addition to “Hispanic or Latino.”

01 Hispanic or Latino

02 Non-Hispanic/Latino

Entity Uses: Student

0150 † Race—The general racial category which most clearly reflects the individual's recognition of his or her

community or with which the individual most identifies.1 [The way this data element is listed, it must

allow for multiple entries so that each student can specify all appropriate races. An alternative would

be to list the options as separate data elements and have a yes/no option for each one.]

01 American Indian or Alaska Native—A person having origins in any of the original

peoples of North and South America (including Central America), and who maintains cultural

identification through tribal affiliation or community recognition.

02 Asian—A person having origins in any of the original peoples of the Far East, Southeast

Asia, the Indian subcontinent. This area includes, for example, Cambodia, China, India,

Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

03 Black or African American—A person having origins in any of the black racial groups of

Africa. Terms such as “Haitian” or “Negro” can be used in addition to “Black or African

American.”

04 Native Hawaiian or Other Pacific Islander—A person having origins in any of the

original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

05 White—A person having origins in any of the original peoples of Europe, North Africa, or

the Middle East.

Entity Uses: Student

 

1

 These categories reflect the revised Standards for the Classification of Federal Data on Race and Ethnicity

(Statistical Policy Directives No. 15) by the Office of Management and Budget (OMB). These categories do not

reflect the reporting requirements of all Department programs. See appendix L for further detail.
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

40

0160 National/Ethnic Origin Subgroup—The national or ethnic subgroup of a person other than

"American." Examples for Asian include: Chinese, Japanese, Korean, Filipino, Vietnamese, Asian

Indian. For Native Hawaiian or Other Pacific Islander, examples include: Samoan, Hawaiian, or

Guamanian. For Hispanics, examples include: Puerto Rican, Mexican-American, Cuban, Argentinean,

Dominican, Colombian, Nicaraguan, Salvadoran, or Spaniard. Tribal background could be listed for

Alaska Natives or American Indians (e.g., Navaho).

Entity Uses: Student

 Parent/Guardian

0170 † Sex—A person's gender.

01 Female—A woman or a girl.

02 Male—A man or a boy.

Entity Uses: Student

 Parent/Guardian

Sibling(s) or Other School-Age Children Living in Student's Household

0180 † Birthdate—The month, day, and year on which an individual was born.

 Entity Uses: Student

Sibling(s) or Other School-Age Children Living in Student's Household

0190 Birthdate Verification—The evidence by which an individual's date of birth is confirmed.

01 Baptismal or church certificate—A form, issued by a church, listing the birthdate and

certifying the baptism of a child.

02 Birth certificate—A written statement or form issued by an office of vital statistics

verifying the name and birthdate of the child as reported by the physician attending at the

birth.

03 Entry in a family Bible—An entry in a family Bible on a special page for recording births,

marriages, and other vital information about the family.

04 Hospital certificate—A certificate issued by a hospital verifying the name and birthdate of

a child.

05 Parent's affidavit—A sworn, written statement made by an individual's parent to verify his

or her age, birthdate, and place of birth.

06 Passport—Any travel document issued by a recognized authority showing the bearer's

origin, identity, birthdate, and nationality that is valid for the entry of the bearer into a foreign

country.

07 Physician's certificate—A certificate issued by the physician attending at birth, verifying

the name and birthdate of the child. A physician's certificate is considered to be a birth

certificate when acceptable as such by the political subdivision where issued.

08 Previously verified school records—A school record with the birthdate previously verified

that is issued in lieu of more direct evidence to verify the birthdate.
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

41

09 State-issued ID (e.g., from Department of Public Safety)—An official document issued

by a state government agency, usually the department of public safety or the department of

motor vehicles, that formally identifies the holder of the document. It usually is not

accompanied by an approval for the holder to operate a vehicle of any type.

10 Driver’s license—An official document issued by a state government agency, usually the

department of public safety or the department of motor vehicles, that formally allows the

holder to operate a motor vehicle, with specifications as to the type of vehicle that he or she

can operate.

11 Immigration document (e.g., passport and immigration visas)—An official document

issued by a national government that would formally identify the holder of the document.

98 None

99 Other

Entity Uses: Student

0200 City of Birth—The name of the city in which an individual was born.

 Entity Uses: Student

0210 County of Birth—The name of the county, parish, borough, or comparable unit (within a state) in

which an individual was born.

(Note: A five-digit FIPS code that identifies counties across the United States is available

from the National Technical Information Service, 5285 Port Royal Road, Springfield, VA

22161)

Entity Uses: Student

0220 † State of Birth—The name of the state (within the United States) or the outlying area in which an

individual was born.

(Note: A list of states and outlying areas and their codes can be found in appendix E.)

Entity Uses: Student

0230 Country of Birth Code—The code for the name of the country in which an individual was born.

(Note: A list of countries and codes can be found in appendix F.)

Entity Uses: Student

0231 † Name of Country of Birth—The name of the country in which an individual was born.

Entity Uses: Student
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

42

0232 Born Outside of the U.S.—An indication that an individual was born outside of the 50 states, the

District of Columbia, and the outlying areas (e.g., U.S. territories, embassies, military bases, etc.).

01 Yes

02 No

03 Unknown

Entity Uses: Student

0240 First Entry Date (into the United States)—The month, day, and year of an individual's initial arrival

into the United States in order to establish residency.

 Entity Uses: Student

0250 Citizenship Status—The description that best identifies the status of an individual's citizenship and/or

residency in the United States.

01 Dual national—An individual who is a citizen of more than one country.

02 Non-Resident alien—An individual who has been admitted temporarily to the United

States as a non-immigrant, but is not a citizen, including those granted student visas solely for

the purpose of study (e.g., alien students).

03 Resident alien—An individual who has been admitted to the United States for permanent

residency but is not a citizen of the United States.

04 United States citizen—An individual who is a citizen of only the United States regardless

of how this status was acquired.

99 Other

Entity Uses: Student

0260 † Country of Citizenship—The country to which an individual acknowledges citizenship (if other than

the United States).

(Note: A list of countries and codes can be found in appendix F.)

Entity Uses: Student

0270 † English Proficiency—An individual's adeptness at English as indicated by: a) reading skills (the

ability to comprehend and interpret text); b) listening skills (the ability to understand verbal

expressions of the language); c) writing skills (the ability to produce written text with content and

format); and d) speaking skills (the ability to use oral language appropriately and effectively).

01 Native English speaker

02 Fluent English proficient

03 Limited English proficient/English language learner

04 Non-English speaking

05 Redesignated as fluent English proficient

99 Status unknown

Entity Uses: Student
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

43

0280 † Language Type—An indication of the function and context in which an individual uses a language to

communicate.

01 Correspondence language—The language or dialect to be used when sending written

communication (e.g., letters, facsimiles, or electronic mail) to an individual.

02 Dominant language—The language or dialect an individual best understands and with

which he or she is most comfortable. A person may be dominant in one language in certain

situations and another for others.

03 Home language—The language or dialect routinely spoken in an individual's home. This

language or dialect may or may not be an individual's native language.

04 Native language—The language or dialect first learned by an individual or first used by

the Parent/Guardian with a child. This term is often referred to as primary language.

05 Other language proficiency—Any language or dialect, other than the dominant language,

in which an individual is proficient.

99 Other

Entity Uses: Student

Parent/Guardian

0290 Language Code—The code for the specific language or dialect that an individual uses to

communicate.

(Note: A list of languages and dialects can be found in appendix G.)

Entity Uses: Student

Parent/Guardian

0291 † Name of Language—The specific language or dialect that an individual uses to communicate.

Entity Uses: Student

Parent/Guardian

0292 Languages Other Than English—An indicator that an individual speaks or uses a language other

than English.

01 Yes

02 No

03 Unknown

Entity Uses: Student

Parent/Guardian

0300 Religious Background—The religion or religious group (i.e., the specific unified system of religious

expression) with which an individual most identifies.

 01 Amish

02 Assembly of God

 03 Baptist

 04 Buddhist

05 Calvinist
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

44

 06 Catholic

 07 Eastern Orthodox

 08 Episcopal

 09 Friends

 10 Greek Orthodox

 11 Hindu

 12 Islamic

 13 Jehovah's Witnesses

 14 Jewish

 15 Latter Day Saints

16 Lutheran

17 Mennonite

18 Methodist

19 Pentecostal

20 Presbyterian

21 Other Christian denomination

22 Seventh Day Adventist

23 Tao

24 Unitarian Universalist

98 None

99 Other

Entity Uses: Student

0310 Minor/Adult Status—A person's status in relation to legal adulthood as specified by state law.

01 Emancipated minor—An individual who has not reached a specified minimum age of

adulthood, but is free (emancipated) from parental control as a result of a court ruling and

therefore may be exempt from the provisions of compulsory school attendance.

02 Legal adult—An individual who has reached a specified minimum age of adulthood.

03 Legal minor—An individual who has not reached a specified minimum age of adulthood.

Entity Uses: Student

0315 Homelessness Status—An indication that an individual lacks a fixed, regular, and adequate nighttime

residence and has a primary nighttime residence that is: 1) a supervised, publicly or privately operated

shelter designed to provide temporary living accommodations (including welfare hotels, congregate

shelters, and transitional housing for the mentally ill); 2) an institution that provides a temporary

residence for individuals intended to be institutionalized; or 3) a public or private place not designed

for, or ordinarily used as, a regular sleeping accommodation for human beings. (See Section 103 of

the McKinney Act for a more detailed description of this data element.)

01 Yes

02 No

Entity Uses: Student
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

45

0320 † Migratory Status—An indication that an individual, or a parent/guardian accompanying an

individual, maintains primary employment in one or more agricultural or fishing activities on a

seasonal or other temporary basis and establishes a temporary residence for the purposes of such

employment.

01 Currently a migratory child—A child whose parent/guardian is a migratory agricultural

worker or a migratory fisher; and who has moved within the past 12 months from one school

district to another in order to enable the child, the child's parent/guardian, or a member of the

child's immediate family to obtain temporary or seasonal employment in an agricultural or

fishery activity.

02 Formerly a migratory child—A child who was eligible to be counted and was served as a

migratory child within the past five years, but is not currently a migratory child.

03 Not a migratory child—A child whose parent/guardian is not a migrant worker.

Entity Uses: Student

0330 Migrant Classification Subgroup—An indication of the status of a migrant student, as further

specified by the migratory pattern (i.e., interstate or intrastate) and industry (i.e., agriculture or fishing)

by which his or her family is influenced.

01 Interstate agricultural (currently migratory)

02 Intrastate agricultural (currently migratory)

03 Formerly agricultural (formerly migratory)

04 Interstate fishing (currently migratory)

05 Intrastate fishing (currently migratory)

06 Formerly fishing (formerly migratory)

Entity Uses: Student

0340 Migrant National Certificate of Eligibility (COE) Status—An indication as to whether a migrant

student has completed the COE, which records, usually on a single form, all eligible students in a

family who arrived on the same date in the state or district where the student, parent, guardian, or

spouse, obtained or sought qualifying agricultural or fishing work.

01 National Certificate of Eligibility completed

02 National Certificate of Eligibility not completed

Entity Uses: Student

0350 Migrant Residency Date—The month, day, and year on which a migrant student entered the school

district. The residency date and the qualifying arrival date (QAD) are the same only if the most current

move enables the worker to obtain or seek qualifying agricultural or fishing employment. A

subsequent move for a reason other than obtaining qualifying work would create a new residency date,

but would not change the qualifying arrival date. The residency date is always the same as or after the

date of the qualifying arrival date.

Entity Uses: Student

0360 Migrant Last Qualifying Move (LQM) Date—The month, day, and year on which a migrant student

last moved, based on the Certificate of Eligibility. This date may also be identified as the Qualifying

Arrival Date (QAD).

Entity Uses: Student
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

46

0361 Migrant Last Qualifying Arrival Date (QAD)––The month, day, and year on which the family unit

or the student (where the student is the worker) arrived at the place where qualifying work was sought.

For interstate migrant students (students who moved from one state to another), this is the date they

arrived in the state. For intrastate migrant students (students who moved from one school district or, if

the state has only one school district, from one school administrative area to another), this is the date

they arrived in the school district or school administrative area.

Entity Uses: Student

0362 Migrant To Join Date––The month, day, and year on which the student moved, which is either before

or after the date the parent, guardian, or spouse moved to seek qualifying work. When the student’s

move precedes the worker’s move, the qualifying arrival and residency dates are the date the worker

arrived. When the student’s move follows the worker’s move, the qualifying arrival and residency

dates are the date the student arrived. As a rule of thumb, the student’s move should be within a year

of the worker's move.

Entity Uses: Student

Address/Contact Information—Information that can be used to direct communication to an individual,

organization, or institution.

0369 Address Type—The type of address listed for an individual or organization.

01 Permanent home address—physical location of home

02 Other home address

03 Mailing address—other address or P.O. Box address

04 Campus address

05 Employer’s address

06 Employment address

07 Organization’s address

Entity Uses: Student

0370 † Street Number/Name—The street number and street name or post office box number of an address.

 Entity Uses: Student

 Parent/Guardian

0380 † Apartment/Room/Suite Number—The apartment, room, or suite number of an address.

 Entity Uses: Student

 Parent/Guardian

0390 † City—The name of the city in which an address is located.

 Entity Uses: Student

 Parent/Guardian
Chapter 4 - Data Elements and Definitions

Data Element Definitions

A. Personal Information

47

0400 † County—The name of the county, parish, borough, or comparable unit (within a state) in which an

address is located.

(Note: A five-digit FIPS code that identifies counties across the United States is available

from the National Technical Information Service, 5285 Port Royal Road, Springfield, VA

22161)

Entity Uses: Student

 Parent/Guardian

0410 † State—The name of the state (within the United States) or outlying area in which an address is located.

(Note: A list of states and outlying areas and their codes can be found in appendix E.)

 Entity Uses: Student

 Parent/Guardian

0420 † Zip Code—The five or nine digit zip code portion of an address.

 Entity Uses: Student

 Parent/Guardian

0430 † Country—The name of the country in which an address is located.

(Note: A list of countries and codes can be found in appendix F.)

Entity Uses: Student

 Parent/Guardian

0440 Complete Permanent Address—The street number and name, apartment/room/suite number, city,

county, state, zip code, and country of an individual’s or organization’s permanent address (generally

used when component parts are not required or requested separately).

 Entity Uses: Employer

 Sponsor

 Emergency Contact

0460 Communication Status—An indication of special circumstances which affect communication to an

individual, organization, or institution via a telephone (e.g., no telephone connection, no one available

to answer the telephone during certain hours).

 Entity Uses: Student

 Parent/Guardian

 Employer

 Sponsor

 Emergency Contact

0461 Communication Number Type—The type of communication number listed for an individual or

organization.

01 Alternate telephone number

02 Answering service

03 Beeper number

04 Telephone extension

05 Home facsimile number
Chapter 4 - Data Elements and Definitions

Data Element Definitions

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48

06 Home telephone number

07 Night telephone number

08 Other residential facsimile number

09 Other residential telephone number

10 Appointment telephone number

11 Personal cellular number

12 Personal telephone number

13 Telex number

14 Telemail

15 Voice mail

16 Work cellular number

17 Work facsimile number

18 Work telephone number

Entity Uses: Student

Parent/Guardian

0470 Communication Number—The telephone number including the international code, area code, and

extension, if applicable.

Entity Uses: Student

Parent/Guardian

Employer

Sponsor

Emergency Contact

0489 Electronic Mail Address Type—The type of electronic mail (email) address listed for an individual

or organization.

01 Home/personal

02 Work

99 Other

Entity Uses: Student

Parent/Guardian

Employer

Sponsor

Emergency Contact

0490 Electronic Mail Address—The electronic mail (email) address of an individual or organization.

Entity Uses: Student

Parent/Guardian

Employer

Sponsor

Emergency Contact

0520 Zone Number—The number assigned to a geographical area for purposes of census enumeration. For

a public school census, this number is generally assigned by the local education agency (LEA).

Entity Uses: Student

0530 Residence Block Number—A number assigned to a particular block of residences.

Entity Uses: Student
Chapter 4 - Data Elements and Definitions

Data Element Definitions

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49

0540 Other Geographical Designation—Any relevant description for a geographical location other than

those described above.

Entity Uses: Student

0550 Public School Residence Status—An indication of the location of an individual's legal residence

relative to (within or outside) the boundaries of the public school attended and its administrative unit.

01 Resident of administrative unit and usual school attendance area—The individual's legal

residence is within the administrative unit and the attendance area of the school he or she

attends.

02 Resident of administrative unit, but of other school attendance area—The individual's

legal residence is within the administrative unit, but not within the attendance area of the

school he or she attends.

03 Resident of this state, but not of this administrative unit—The individual's legal residence

is outside the administrative unit of the school he or she attends.

04 Resident of an administrative unit that crosses state boundaries—The individual’s legal

residence is in an administrative unit that crosses state boundaries.

05 Resident of another state—The individual’s legal residence is in a state other than the

state in which his or her school’s administrative unit resides.

Entity Uses: Student

0560 Non-Resident Attendance Rationale—The reason that the student attends a school outside of his or

her usual attendance area.

01 Attending an area alternative school—The student is attending a public elementary or

secondary school that: 1) addresses the needs of students which typically cannot be met in a

regular school; 2) provides nontraditional education; 3) serves as an adjunct to a regular

school; or 4) falls outside of the categories of regular, special program emphasis or

vocational/technical education.

02 Attending an area magnet program (including gifted and talented or honors

programs)—The student is attending an elementary or secondary school program within the

public education system that has been designed: 1) to attract students of different racial/ethnic

backgrounds for the purpose of reducing, preventing, or eliminating racial isolation; and/or 2)

to provide an academic or social focus on a particular theme (e.g., science/math, performing

arts, gifted/talented, or foreign language).

03 Attending an area special education school—The student is attending an early childhood,

elementary or secondary school that focuses primarily on special education and adapts the

curriculum, materials, or instruction for students accordingly. This may include instruction

for any of the following: autism, deaf-blindness, hearing impairment, mental retardation,

multiple disabilities, orthopedic impairment, serious emotional disturbance, specific learning

disability, speech or language impairment, traumatic brain injury, visual impairment, and

other health impairments.
Chapter 4 - Data Elements and Definitions

Data Element Definitions

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50

04 Attending an area vocational/technical school—The student is attending a school that

offers a secondary education program available in regular or trade high schools or separate

vocational centers or programs that provide formal preparation for semi-skilled, skilled,

technical or professional occupations for high school-aged students who have opted to

develop or expand their employment opportunities, often in lieu of preparing for college

entry. This type of instruction is often referred to as career and technology preparation.

05 Attending a private school—The student is attending an educational institution

administered by a non-governmental agency at the early childhood, elementary, or secondary

level.

06 Court-mandated juvenile system assignment—The student is completing an assignment in

a juvenile system to fulfill a court mandate.

07 Home schooling—The student is receiving educational instruction offered in a home

environment, as regulated by state law, for reasons other than health.

08 Local education agency (LEA) assignment—The student is enrolled in a school outside of

his or her attendance area as assigned by a LEA (e.g., for cost-saving measures or for

desegregation purposes).

09 Migrant education program participation—The student is enrolled in a school outside of

his or her attendance area because he or she, or his or her parent/guardian, is a migrant

worker.

10 Open enrollment—The student is enrolled in a school outside of his or her own attendance

area by choice, as permitted by state or local policy.

11 Voucher—The student is enrolled in a private school through the use of vouchers, as

permitted by state or local policy.

12 Charter school—The student is enrolled in a charter school as permitted by state or local

policy.

99 Other

Entity Uses: Student

0570 Dwelling Arrangement—An indication of the arrangement or environment in which an individual

resides.

01 Boarding house—A private residence in which an individual or his or her family resides

and receives one or more meals per day.

02 Cooperative house—A house in which individuals or families are responsible for the

financing and administration of living costs, each paying a proportionate amount of expenses

and sharing in the maintenance of the house.

03 Crisis shelter—A facility that provides a temporary place to stay for individuals who are

unable to return to their own residences due to sexual assault, domestic violence or other

problems.

04 Disaster shelter—A facility that provides temporary shelter for individuals whose

residences have been made uninhabitable by fire, flood, earthquake, or other major disaster.
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05 Residential school/dormitory—A building (usually under general school or college

supervision) with many rooms that provide sleeping and living accommodations for a number

of students.

06 Family residence—A residence in which an individual lives alone, with his or her birth,

adoptive, sponsoring, or guardian family (including relatives), or with roommates.

07 Foster home—A residence in which an individual is placed in an alternative living

arrangement in an agency-supervised private home that is licensed to provide foster care.

08 Institution—A facility having a social, educational, health, or other purpose such as a

community- or hospital-based facility.

09 Prison or juvenile detention center—A facility where individuals convicted of crimes are

confined or where accused individuals are held while awaiting trial.

10 Rooming house—A residence in which one or more individuals or families occupy rooms,

generally without meals being provided (e.g., a hotel or motel).

11 Transient shelter—A facility that provides a temporary place to stay for travelers,

newcomers or homeless people in the community.

12 No home—An instance in which an individual is without a dwelling.

13 Other dormitory—A facility not under school supervision (e.g., migrant camps,

orphanages).

99 Other

Entity Uses: Student

0580 Dwelling Ownership—An indication of the type of ownership of a residence in which an individual

lives.

01 Owned property—Housing that an individual or the individual's family owns in part

(mortgaged) or completely and for which rent is not paid.

02 Public or subsidized housing—Housing owned by the local, state, or federal government

that is provided to individuals on a rent-free or reduced-rent basis.

03 Rental property—Housing for which an individual or an individual's family leases and

pays rent at some fixed interval for the purpose of accommodation.

99 Other

Entity Uses: Student

0590 Head of Household—The individual with primary responsibility for the maintenance of a residence.

01 Agency official

02 Foster parent(s)

03 Institution official

04 Non-parental relative

05 Non-relative owner of property

06 Parent/Guardian
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07 Prison official

08 School official

09 Spouse

10 Student

99 Other

Entity Uses: Student

Family Information—Information about the student's family condition and responsibilities.

0600 Marital Status—The condition of an individual with regard to marriage.

01 Legally separated

02 Married

03 Not married (never married, legally divorced, widowed, or marriage annulled)

Entity Uses: Student

Parent/Guardian

0610 Financial Dependency—The financial reliance of an individual.

01 Dependent on parent/guardian—An individual who relies primarily upon his or her

parent/guardian for financial support or aid.

02 Dependent on relatives (other than parent/guardian)—An individual who relies primarily

upon his or her relatives (other than parent/guardian) for financial support or aid.

03 Dependent on other—An individual who relies primarily upon someone other than his or

her relatives (including parent/guardian) for financial support or aid.

04 Independent—An individual who relies upon himself or herself for financial support or

aid (i.e., he or she is self-reliant).

Entity Uses: Student

Sibling(s) or Other School-Age Children Living in Student's Household

0620 Number of Dependents—The number of persons (minor or adult) for whom an individual has legal

responsibility.

Entity Uses: Student

0630 Family Income Range—The category which best represents the total combined income during the

past 12 months of all members of the family who share financial responsibility in a household. This

includes money from jobs, net income from business, farm or rent, pensions, dividends, interest, social

security payments and any other money income received by members of the family.

01 $0-2,999

02 $3,000 to 5,999

03 $6,000 to 8,999

04 $9,000 to 11,999

05 $12,000 to 14,999

06 $15,000 to 19,999

07 $20,000 to 29,999

08 $30,000 to 39,999

09 $40,000 to 49,999
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10 $50,000 to 59,999

11 $60,000 to 69,999

12 $70,000 to 79,999

13 $80,000 to 89,999

14 $90,000 to 99,999

15 $100,000 or more

Entity Uses: Student

0640 Economic Disadvantage Status––An indication of inadequate financial condition of an individual's

family, as determined by family income, number of family members/dependents, participation in

public assistance programs, and/or other characteristics considered relevant by federal, state, and local

policy.

Entity Uses: Student

0641 Eligibility for National School Lunch Program––An indication of a student’s eligibility for free or

reduced price breakfast, lunch, and milk programs.

01 Free breakfast

02 Reduced-price breakfast

03 Free lunch

04 Reduced-price lunch

05 Free milk

97 Unknown

98 None

Entity Uses: Student

0642 Participation in National School Lunch Program––An indication of a student’s participation in free

or reduced price breakfast, lunch, and milk programs.

01 Free breakfast

02 Reduced-price breakfast

03 Free lunch

04 Reduced-price lunch

05 Free milk

97 Unknown

98 None

Entity Uses: Student

0650 Family Public Assistance Status—An indication of the type of public assistance received by an

individual's household from a welfare agency, whether local, state, federal, or private.

01 Temporary Assistance for Needy Families (TANF)—A state income maintenance

program with matching federal funds administered by the county that provides basic financial

assistance for pregnant women and families in addition to children who are deprived of

support or care due to the death, incapacity, unemployment or continued absence of one or

both parents/guardians.

02 Food stamps—A federally-sponsored program administered by the county with the

objective of improving the diets of individuals in low-income households by increasing their

food purchasing ability. Households receive a coupon allotment that may be used in
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participating stores to buy food for human consumption and garden seeds and plants to

produce food for personal consumption.

03 Women, Infants and Children (WIC) programs—A federally-funded program that

provides monthly food supplements and nutrition education for low-income pregnant and

postpartum mothers, infants, and children who are in poor health or at health risk because of

poor diets.

99 Other

Entity Uses: Student

0660 † Relationship to Student—The nature of an individual's relationship to a student.

01 Aunt

02 Brother, half

03 Brother, natural/adoptive

04 Brother, step

05 Cousin

06 Daughter

07 Father, foster

08 Father, natural/adoptive

09 Father, step

10 Friend

11 Grandfather

12 Grandmother

13 Husband

14 Guardian

15 Mother, foster

16 Mother, natural/adoptive

17 Mother, step

18 Nephew

19 Niece

20 Significant other

21 Sister, half

22 Sister, natural/adoptive

23 Sister, step

24 Son

25 Uncle

26 Ward

27 Wife

28 Adopted son

29 Adopted daughter

30 Adoptive parents

31 Advisor

32 Agency representative

33 Brother-in-law

34 Court appointed guardian

35 Daughter-in-law

36 Dependent

37 Employer

38 Ex-husband

39 Ex-wife

40 Family member

41 Father’s significant other
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42 Father-in-law

43 Fiancé

44 Fiancée

45 Foster daughter

46 Foster parent

47 Foster son

48 Granddaughter

49 Grandparent

50 Grandson

51 Great aunt

52 Great Uncle

53 Life partner

54 Life partner of parent

55 Minister or priest

56 Mother’s significant other

57 Mother-in-law

58 Partner

59 Partner of parent

60 Probation officer

61 Sister-in-law

62 Son-in-law

63 Stepson

64 Stepdaughter

98 None

99 Other

Entity Uses: Parent/Guardian

Sibling(s) or Other School-Age Children Living in Student's Household

Responsible Adult of Student's Household

Other Adult Living in Student's Household

Sponsor

Emergency Contact

0670 † Life Status—The condition of being living or deceased.

01 Deceased

02 Living

Entity Uses: Parent/Guardian

0680 School/Local Education Agency Status—An indication as to whether an individual (e.g., a sibling) is

enrolled in the same school or local education agency as another specified student.

01 Enrolled in the same school or local education agency

02 Enrolled in a different school or local education agency

03 Not enrolled in any school or local education agency

Entity Uses: Sibling(s) or Other School-Age Children Living in Student's Household

0690 Occupation—The vocation chosen by an individual.

(Note: A list of occupational groups and codes can be found in appendix H.)

Entity Uses: Parent/Guardian
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0700 Employment Status—The category which most clearly reflects the nature and degree of an

individual's participation in the work force.

01 Disabled, not looking for work—An individual who is out of work due to short- or longterm disability and is not actively seeking employment.

02 Full-time—An individual who is employed on a basis that is considered to be full

employment (usually at least 35 hours per week).

03 In school—An individual who is precluded from holding a job because of responsibilities

of being a full-time student.

04 Part-time—An individual who is employed on a basis that is less than full-time (usually

less than 35 hours per week).

05 Unemployed, looking for work—An individual who is without work but is actively

seeking employment.

06 Not employed, not looking for work—An individual who is not employed and is not

actively seeking employment.

07 Retired—An individual who no longer actively holds a position in the work force because

of advancing age or length of service.

08 Volunteer—An individual who has assumed regular responsibilities for which he or she is

not compensated with pay (e.g., church volunteer and community worker).

09 Active military (overseas)—An individual who is an active, uniformed military personnel

who is stationed outside of the United States (not including those stationed in Hawaii, Alaska,

and the outlying areas).

10 Active military (U.S.A.)—An individual who is an active, uniformed military personnel

who is stationed in the United States (including those who are stationed in Hawaii, Alaska,

and the outlying areas).

11 Leave of absence—An individual who has taken a temporary leave from his or her current

position and responsibilities. The leave is with full or partial pay, or without pay.

12 Leave of absence (maternity)—An individual who has taken a temporary leave from her

current position and responsibilities for pregnancy and/or birth. The leave is with full or

partial pay, or without pay.

13 Leave of absence (parental or adoption)—An individual who has taken a temporary leave

from his or her current position and responsibilities for the birth or adoption of a child. The

leave is with full or partial pay, or without pay.

14 Seasonal—An individual who is employed in agricultural work of a seasonal or other

temporary nature who is not required to be absent overnight from his or her permanent place

of residence.

99 Other

Entity Uses: Parent/Guardian
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0710 † Employer Type—An indication of the general nature of the major employment of an individual.

01 Government—A federal, regional, state or local government agency.

02 Military—Active duty in a branch of the armed forces.

03 Private organization—A non-governmental organization or business.

04 Self-employed—Earning income directly from one's own business, trade, or profession

rather than as an employee of another individual or organization.

05 Military/Department of Defense—Civilian employment in a branch of the armed forces or

the U.S. Department of Defense.

06 Agricultural/fishery seasonal employer—A farm, ranch, processing establishment,

cannery, gin, packing shed, nursery, or entity that produces or conditions seed, and that

recruits, solicits, hires, employs, furnishes, or transports any migrant or seasonal agricultural

worker.

99 Other

Entity Uses: Employer

0720 † Highest Level of Education Completed—The extent of formal instruction an individual has received

(i.e., the highest grade in school or its equivalent or the highest degree received).

01 No school completed

02 Nursery school

03 Kindergarten

04 1st, 2nd, 3rd, or 4th grade

05 5th, 6th, 7th, or 8th grade

06 9th grade

07 10th grade

08 11th grade

09 12th grade, no diploma

10 High school completer (e.g., GED, Certificate of Attendance)

11 High school graduate

12 Post graduate (Grade 13)

13 Postsecondary award, certificate or diploma (less than one year)

14 Postsecondary award, certificate or diploma (more than or equal to one year)

15 Some college but no degree

16 Associate's degree (two years or more)

17 Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.)

18 Some graduate school, but no degree

19 First professional degree (e.g., D.C. or D.C.M., D.D.S. or D.M.D., M.D., O.D., D.O.,

D.Phar., Pod.D. or D.P., D.V.M., L.L.B. or J.D., M.Div., M.H.L., B.D., or Ordination)

20 Master's degree (e.g., M.A., M.S., M.Eng, M.Ed, M.S.W., or M.B.A.)

21 Specialist's degree (e.g., Ed.S)

22 Doctoral (Doctors) degree (e.g., Ph.D, Ed.D)

99 Other

Entity Uses: Parent/Guardian
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B. ENROLLMENT

Section B, Enrollment includes data about a student's entrance or reentrance into the institution in which he or

she receives instruction (including instruction in school or by correspondence), about his or her membership

(including attendance, absence, tardiness, and early departure), and about his or her exit from school (including

transfer, withdrawal, and death).

Entity Uses: School

Local Administrative Unit (LAU)

Student

School Information—The identification of the school(s), educational institution(s), and corresponding agencies

that a student previously attended, currently attends, concurrently attends, or is transferring to attend.

0730 † Enrollment Status—An indication as to whether a student's name was, is, or will be officially

registered on the roll of a school or schools.

01 Previously enrolled—A student was enrolled in a school at an earlier time but has since

withdrawn.

02 Currently enrolled—A student is enrolled in a school at the present time.

03 Concurrently enrolled—An arrangement whereby a student is enrolled in and regularly

attends two separate schools that share direction and control of his or her studies.

04 Transferring (will enroll)—An arrangement whereby a student has made plans to change

his or her enrollment from one school to another.

Entity Uses: School

0120 † Name of Institution—The full legally or popularly accepted name of an organization (e.g., a school,

an association, or a company).

Entity Uses: School

Local Administrative Unit (LAU)

0370 † Street Number/Name—The street number and street name or post office box number of an address.

Entity Uses: School

Local Administrative Unit (LAU)

0380 † Apartment/Room/Suite Number—The apartment, room, or suite number of an address.

Entity Uses: School

Local Administrative Unit (LAU)

0390 † City—The name of the city in which an address is located.

Entity Uses: School

Local Administrative Unit (LAU)

0400 † County—The name of the county, parish, borough, or comparable unit (within a state) in which an

address is located.

Entity Uses: School

Local Administrative Unit (LAU)
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0410 † State—The name of the state (within the United States) or outlying area in which an address is located.

Entity Uses: School

Local Administrative Unit (LAU)

0420 † Zip Code—The five or nine digit zip code portion of an address.

Entity Uses: School

Local Administrative Unit (LAU)

0430 † Country—The name of the country in which an address is located.

Entity Uses: School

Local Administrative Unit (LAU)

0460 Communication Status—An indication of special circumstances which affect communication to an

individual, organization, or institution via a telephone (e.g., no telephone connection, no one available

to answer the telephone during certain hours).

Entity Uses: School

Local Administrative Unit (LAU)

0461 Communication Number Type—The type of communication number listed for an individual or

organization.

01 Alternate telephone number

02 Answering service

03 Beeper number

04 Telephone extension

05 Home facsimile number

06 Home phone number

07 Night telephone number

08 Other residential facsimile number

09 Other residential telephone number

10 Appointment phone

11 Personal cellular number

12 Personal phone number

13 Telex number

14 Telemail

15 Voice mail

16 Work cellular number

17 Work facsimile number

18 Work telephone number

Entity Uses: School

Local Administrative Unit (LAU)

0470 Communication Number—The telephone number including the international code, area code, and

extension, if applicable.

Entity Uses: School

Local Administrative Unit (LAU)
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0489 Electronic Mail Address Type—The type of electronic mail (email) address listed for an individual

or organization.

01 Home/personal

02 Work

99 Other

Entity Uses: School

Local Administrative Unit (LAU)

0490 Electronic Mail Address—The electronic mail (email) address of an individual or organization.

Entity Uses: School

Local Administrative Unit (LAU)

0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

Entity Uses: School

Local Administrative Unit (LAU)

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: School

Local Administrative Unit (LAU)
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0740 Lowest Grade Level—The lowest instructional level offered by an educational institution.

01 Infant

02 Pre-Kindergarten

03 Kindergarten

04 Grades 01-13

05 Ungraded

06 Adult

99 Other

 Entity Uses: School

0750 Highest Grade Level—The highest instructional level offered by an educational institution.

01 Infant

02 Pre-Kindergarten

03 Kindergarten

04 Grades 01-13

05 Ungraded

06 Adult

99 Other

 Entity Uses: School

0760 School Administration—The type of educational institution as classified by its administrative

authority, establishment, and operation.

01 Correction or juvenile detention facility—A facility where individuals are placed when

mandated by a judicial proceeding, including short-term detention facilities that are

community-based or residential.

02 Federally-mandated school—An educational institution that is sponsored, operated, or

under the direction or auspices of the federal government (e.g., the Bureau of Indian Affairs

Schools).

03 Home school—An educational environment in which a student receives instruction offered

in a home, as regulated by state law, for reasons other than health.

04 Hospital/Homebound—An institution or home where the sick and injured receive

medical, health, surgical, and emergency care. Instructional programs may provide classroom

or tutorial sessions for hospitalized or homebound students who are unable to attend regular

or special day classes because of non-contagious medical conditions, physical disabilities, or

emotional problems.

05 Private, non-religiously-affiliated school—An educational institution that is operated by a

non-governmental, non-religious group or organization.

06 Private, religiously affiliated school—An educational institution that is affiliated with and

operated by a non-governmental, religious group or organization.

07 Public school—An institution which provides educational services and: 1) has one or more

grade groups (pre-kindergarten through grade 12) or is ungraded; 2) has one or more teachers

to give instruction; 3) is located in one or more buildings; 4) has an assigned administrator(s);

5) receives public funds as primary support; and 6) is operated by a local education agency.
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08 Refugee camp—A facility that serves as temporary shelter for individuals who have fled

their native countries but may or may not have been granted legal entry into another country.

09 State-operated school—An educational institution that is administered directly by a state

agency.

10 State-supported school—An educational institution that is operated under contract or other

arrangement with a State agency.

99 Other

Entity Uses: School

0770 School Type—The type of educational institution as classified by its focus.

01 Regular—A school providing instruction and educational services that do not focus

primarily on special education, vocational/technical education, alternative education, or on

any of the particular themes associated with magnet/special program emphasis schools.

02 Alternative—A school that: 1) addresses needs of students which cannot typically be met

in a regular school; 2) provides nontraditional education; 3) serves as an adjunct to a regular

school; and 4) falls outside of the categories of regular, magnet/special program emphasis,

special, or vocational/technical education.

03 Magnet/special program emphasis—A school within the public education system that has

been designed: 1) to attract students of different racial/ethnic backgrounds for the purpose of

reducing, preventing, or eliminating racial isolation; and/or 2) to provide an academic or

social focus on a particular theme (e.g., science/math, performing arts, gifted/talented, or

foreign language).

04 Montessori—A school that places primary emphasis on use of the Montessori method of

educating young children. This method focuses on training of the senses and guidance rather

than rigid control of the child's activity so as to encourage self-education.

05 Special education—A school that adapts the curriculum, materials, or instruction for

students identified as needing special education. This may include instruction for students

with any of the following: autism, deaf-blindness, hearing impairment, mental retardation,

multiple disabilities, orthopedic impairment, emotional disturbance, specific learning

disability, speech or language impairment, traumatic brain injury, visual impairment,

developmental delay, and other health impairments.

06 Vocational/technical—A school that focuses primarily on providing formal preparation

for semi-skilled, skilled, technical or professional occupations for high school-aged students

who have opted to develop or expand their employment opportunities, often in lieu of

preparing for college entry.
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07 Charter school—A public or private school that is exempted from significant state or local

rules that normally govern the operation and management of public schools. It is created by a

developer as a public or private school, or is adapted by a developer from an existing public

school, and is operated under public or private supervision and directions. It operates in

pursuit of a specific set of education objectives determined by the school’s developer and

agreed to by the public or private chartering agency and provides a program of elementary

and secondary education, or both. It meets all applicable federal, health, and local health and

safety requirements; and operates in accordance with state law.

99 Other

Entity Uses: School

Entrance Information—Information concerning the entrance or re-entrance of a student into a school or other

educational institution. This includes a description of the status of a student when he or she is admitted to an

institution and a classification of his or her entry.

0780 Admission Date—The month, day, and year on which a student is admitted to a school or an

educational institution.

Entity Uses: Student

0790 Admission Status—The status given to a student when he or she is admitted to a school or an

educational institution.

01 Regular student—A student who meets all of the regular admission requirements of a

school or an educational institution.

02 Probationary student (academic)—A student who does not meet all of the prerequisites

for status as a regular student because of academic reasons (e.g., the student may have failed

to achieve prescribed academic levels or meet accepted standardized test scores).

03 Probationary student (attendance)—A student who does not meet all of the prerequisites

for status as a regular student because of attendance reasons (e.g., the student has failed to

comply with prescribed school attendance standards).

04 Probationary student (behavioral)—A student who does not meet all of the prerequisites

for status as a regular student because of behavioral reasons (e.g., the student has failed to

comply with prescribed behavioral standards).

05 Probationary student (other)—A student who does not meet all of the prerequisites for

status as a regular student because of reasons other than academic, attendance, or behavioral

(e.g., the student has failed to provide necessary documentation of immunization records).

06 Exchange student—A student from a country outside of the United States or its outlying

areas who is temporarily enrolled in classes or a course of study at a school or educational

institution in the United States.

07 Guest student—A student attending a school or educational institution on a full-time basis

other than the school of his or her regular enrollment.

99 Other

Entity Uses: Student
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0800 † Entry Date—The month, day and year on which a student enters and begins to receive instructional

services in a school or an educational institution during a given session.

Entity Uses: Student

0810 Cohort Year—The school year in which the student entered the baseline group used for computing

completion rates (e.g., high school, program).

Entity Uses: Student

0820 Entry Type—The process by which a student enters a school during a given academic session.

01 Transfer from a public school in the same local education agency—A student who

transfers from a public school that is located within the administrative boundaries of the same

local education agency.

02 Transfer from a public school in a different local education agency in the same state—A

student who transfers from a public school that is not located within the administrative

boundaries of the same local education agency but is in the same state.

03 Transfer from a public school in a different state—A student who transfers from a public

school that is located in another state or from a United States overseas dependents school.

04 Transfer from a private, non-religiously-affiliated school in the same local education

agency—A student who transfers from a private school (operated by a non-governmental,

non-religious group or organization) that is located within the administrative boundaries of

the same local education agency.

05 Transfer from a private, non-religiously-affiliated school in a different local education

agency in the same state—A student who transfers from a private school (operated by a nongovernmental, non-religious group or organization) that is not located within the

administrative boundaries of the same local education agency but is in same state.

06 Transfer from a private, non-religiously-affiliated school in a different state—A student

who transfers from a private school (operated by a non-governmental, non-religious group or

organization) that is located in another state.

07 Transfer from a private, religiously-affiliated school in the same local education

agency—A student who transfers from a private school (affiliated with and operated by a

non-governmental, religious group or organization) that is located within the administrative

boundaries of the same local education agency.

08 Transfer from a private, religiously-affiliated school in a different local education

agency in the same state—A student who transfers from a private school (affiliated with and

operated by a non-governmental, religious group or organization) that is not located within

the administrative boundaries of the same local education agency but is in the same state.

09 Transfer from a private, religiously-affiliated school in a different state—A student who

transfers from a private school (affiliated with and operated by a non-governmental, religious

group or organization) that is located in another state.

10 Transfer from a school outside of the country—A student who transfers from a school

outside of the country that is not a United States overseas dependents school (including

private and public school systems).
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11 Transfer from an institution—A student who transfers from an institution which has an

educational program. This includes mental health institutions, correctional institutions,

juvenile service agencies, care shelters, and detention facilities.

12 Transfer from a charter school––A student who transfers from an institution designated

as a charter school.

13 Transfer from home schooling—A student who transfers from a period of receiving

instruction in a home environment (chosen for reasons other than health).

14 Matriculation from another school—A student who enters a school after successful

completion and promotion from the highest instructional level of another school to enter the

next higher level.

15 Re-entry from the same school with no interruption of schooling—A student who had

previously entered any class in a school and then continues his or her membership in the same

school from one term to the next because of a promotion or demotion, or who transfers from

one homeroom or class to another during a regular school session.

16 Re-entry after a voluntary withdrawal—A student who had previously entered any class

in a school and then re-enters the same school after he or she has left school for voluntary

reasons (e.g., prolonged illness, temporary disability, or dropping out) during a regular school

session.

17 Re-entry after an involuntary withdrawal—A student who had previously entered any

class in a school and then re-enters the same school after he or she has left school for

involuntary reasons (e.g., expulsion) during a regular school session.

18 Original entry into a United States school—A student already residing in the United

States enters a school for the first time in the United States or an outlying area.

19 Original entry into a United States school from a foreign country with no interruption in

schooling—A student who has recently moved from a foreign country where he or she had

been enrolled in school and enters a school in the United States or an outlying area for the

first time.

20 Original entry into a United States school from a foreign country with an interruption in

schooling—A student who has recently moved from a foreign country where he or she had

not been enrolled in school and enters a school in the United States or an outlying area for the

first time.

99 Other

Entity Uses: Student

0830 † Entry/Grade Level—The grade level or primary instructional level at which a student enters and

receives services in a school or an educational institution during a given academic session.

01 Ungraded

02 Early childhood education and care

03 Pre-kindergarten

04 Kindergarten

05 Grade 1

06 Grade 2

07 Grade 3
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08 Grade 4

09 Grade 5

10 Grade 6

11 Grade 7

12 Grade 8

13 Grade 9

14 Grade 10

15 Grade 11

16 Grade 12

17 Post Graduate (Grade 13)

18 Joint level course

Entity Uses: Student

0840 Full-Time/Part-Time Status—The status given to a student in relation to the course load that he or

she is carrying.

01 Full-time student—A student who is carrying a full course load as determined by the state,

local education agency, or educational institution.

02 Part-time student—A student who is carrying less than a full course load as determined by

the state, local education agency, or educational institution.

Entity Uses: Student

0841 Full-Time Equivalent (FTE) Status-The actual full-time equivalent value of a student’s course load

(e.g., 0.25, 0.50, 0.75 or 1.00).

0850 Day/Evening Status—The status of a student in relation to the time of day that he or she attends the

majority of his or her classes, as defined by the educational institution.

01 Day student—A student who attends his or her classes during the daytime hours in the

morning and afternoon.

02 Morning student—A student who attends his or her classes during the morning hours.

03 Afternoon student—A student who attends his or her classes during the afternoon hours.

04 Evening student—A student who attends his or her classes during the evening hours.

05 Self-paced—A student who is conducting his or her studies according to his or her

schedule and convenience.

99 Other

Entity Uses: Student
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0860 Boarding Status—The status of a student in relation to campus housing during the school year.

01 Seven (7) days per week

02 Five (5) days per week

03 Intermittent

04 Not boarding

99 Other

Entity Uses: Student

Tuition and Fee Information—Information concerning situations in which the receipt of a payment is required

for instruction, services, privileges, or the use of equipment, books, or other goods.

0870 Tuition Payment Amount—Payments, charged on a per-term or annual basis, required of a student

for instructional services in a program of study.

Entity Uses: Student

0871 Fee Payment Type—The type of charges required of a student for items not covered by tuition for a

specified time period while in attendance.

01 Student transcripts

02 Driver education (behind-the-wheels)

03 Towel services

04 Gym suits

05 Musical instrument rental

06 Musical instrument repair

07 Athletic events

08 Extracurricular activities

09 Boarding expenses

10 Books

11 Equipment

12 Publications

13 Supplies

99 Other

Entity Uses: Student

0880 Fee Amount—The amount charged a student for items not covered by tuition for a specified time

period while in attendance.

Entity Uses: Student

0920 Total Cost of Education to Student—The total amount of expenditures required of a student to

receive instructional services from an educational institution.

Entity Uses: Student

0930 Tuition Status—Information indicating the extent of tuition payment required of a student.

01 Full-tuition student—A student who is required to pay for the total amount of tuition and

fees for his or her education.
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02 Non-tuition student—A student who is not required to pay for tuition and fees for his or

her education.

03 Partial-tuition student—A student who is required to pay for part of the total amount of

the tuition and fees for his or her education.

Entity Uses: Student

0940 Payment Source(s)—The individual or organization responsible for paying the expenses for the

student's education.

01 Resident school or school district

02 Another school within the local education agency

03 Another school or school district within the state but outside the local education agency

04 A school or school district outside the state

05 A state agency

06 A federal agency

07 The student or his or her family

08 Parent/guardian's employer

09 Other financial assistance provider

99 Other

Entity Uses: Student

Financial Assistance—The monetary support in form of scholarships, grants, prizes, or awards received by a

student from a source other than his or her parent/guardian, spouse, or own resources to help meet the student's

educational expenses.

0950 Financial Assistance Qualifier—The condition for which financial assistance is awarded to a student.

01 Need-based assistance—Funds awarded to a student based on his or her demonstrated

financial needs.

02 Non-need based assistance—Funds awarded, regardless of a student's financial status, in

recognition of his or her special abilities, talents, interests, or participation in certain

programs.

Entity Uses: Student

0960 Financial Assistance Type—A designation of the specific category of financial assistance awarded to

a student.

01 Assistantship—A type of financial aid in which a student is provided work (e.g.,

counseling in a residence hall, assisting a faculty member with research, or typing in an

administrative office) for a prescribed amount of time in exchange for wages and/or reduced

or waived tuition (or other expenses).

02 Grant/Scholarship—A type of financial aid that does not require repayment or

employment and is usually (but not always) awarded on the basis of need or due to specific

skills or characteristics the student possesses.

03 Loan—A type of financial aid that advances funds and is evidenced by a promissory note

requiring the recipient to repay the specified amount under prescribed conditions.
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04 Work-study—A type of financial aid that provides partial reimbursement of wages paid to

a student.

05 Other tuition waiver/remittance—Any other type of financial aid in which the student is

excused from paying tuition, pays a discounted tuition, or receives compensation to defray

educational expenses.

99 Other

Entity Uses: Student

0970 Financial Assistance Descriptive Title—The title (or description) of a financial assistance program

(e.g., the name of a scholarship).

Entity Uses: Student

0980 Financial Assistance Source—The funding source of financial assistance awarded to a student for his

or her education.

01 Resident school or local education agency

02 Another school within the local education agency

03 Another school or school district within the state but outside the local education agency

04 A school or school district outside the state

05 A state agency

06 A federal agency

07 A foundation or charitable organization

08 A parish, diocese, or other religious group

09 Parent/guardian's employer

99 Other

Entity Uses: Student

0990 Financial Assistance Amount—The dollar value of financial assistance received by, or made

available to, a student under the financial assistance program.

Entity Uses: Student

Membership Information—Information indicating the period of time a student's name is on the current roll of

a class or school while the school is in session regardless of his or her presence or absence. A student is a

member of a class or school from the date he or she enters until his or her name is withdrawn from the rolls (or

after a pre-set number of consecutive days of absence based on state or local laws or regulations). During this

period, the student is either present or absent on each day or half day during which school is in session.

1000 † *Number of Days of Membership—The number of days a student is present plus the number of days

absent when school is in session during a given reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.
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Attendance Information—Information concerning a student's presence, absence, and tardiness in a class or

school. Attendance is the presence of a student on days when school is in session.

1010 † Daily Attendance Status—The status of a student's attendance during a given day while school is in

session.

01 In attendance/present—A student is present at school or is attending a school activity off

campus which is sponsored by the school, is a part of the program of the school, and is

personally supervised by one or more members of the school staff. This may include

authorized independent study, work study programs, field trips, athletic contests, music

festivals, student conventions, instruction for homebound students, and similar activities

officially authorized under policies of the local school board. It does not include "making up"

schoolwork at home or activities supervised or sponsored by private individuals or groups.

02 Excused absence—A student is not present at school or at a school-endorsed or sponsored

activity, but is temporarily excused from attendance because he or she: 1) is ill and attendance

in school would endanger his or her health or the health of others; 2) has an immediate family

member who is seriously ill or has died; 3) is observing a recognized religious holiday of his

or her faith; or 4) is otherwise excused from school in accordance with board policies.

03 Unexcused absence—A student is not present at school or at a school-endorsed or

sponsored activity without acceptable cause, parental knowledge, or authorization from the

school administrator or his or her agent.

04 Tardy—A student is absent at the time a given class and/or half day of attendance begins

but is present before the close of that class or half-day. If a student is counted as absent but

attends classes later in the school day, the absence may be changed to tardy.

05 Early departure—A student leaves school before the official close of the school's daily

session. Reasons may include a special activity for curricular enrichment, doctor's

appointment, and family emergency. State, local, and school regulations may distinguish

excused and unexcused early departures. When officially approved on a regular basis, early

departures immediately prior to the close of the session are considered to be released time.

Entity Uses: Student

1011 *Number of Days in Attendance—The number of days a student is present when school is in session

during a given reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1012 *Number of Days Absent—The number of days a student is absent when school is in session during a

given reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.
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1013 *Number of Tardies—The number of times a student is late when school is in session during a given

reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1020 † Class Attendance Status—The status of a student's attendance at each class period while school is in

session.

01 In attendance/present—A student is present at a class or is attending a class activity off

campus which is sponsored by the school, is a part of the program of the school, and is

personally supervised by one or more members of the school staff. This may include

authorized independent study, work study programs, field trips, athletic contests, music

festivals, student conventions, instruction for homebound students, and similar activities

officially authorized under policies of the local school board. It does not include "making up"

schoolwork at home or activities supervised or sponsored by private individuals or groups.

02 Excused absence—A student is not present at a class or at a school-endorsed or sponsored

class activity, but is temporarily excused from attendance because he or she: 1) is ill and

attendance in school would endanger his or her health or the health of others; 2) has an

immediate family member who is seriously ill or has died; 3) is observing a recognized

religious holiday of his or her faith; or 4) is otherwise excused from school in accordance with

board policies.

03 Unexcused absence—A student is not present at a class or at a school-endorsed or

sponsored class activity without acceptable cause, parental knowledge, or authorization from

the school administrator or his or her agent.

04 Tardy—A student is absent at the time a given class and/or half day of attendance begins

but is present before the close of that class or half-day. If a student is counted as absent but

attends class later in the period, the absence may be changed to tardy.

05 Early departure—A student leaves class before the official close of the session. Reasons

may include a special activity for curricular enrichment, doctor's appointment, and family

emergency. State local, and school regulations may distinguish excused and unexcused early

departures. When officially approved on a regular basis, early departures immediately prior

to the close of the session are considered to be released time.

Entity Uses: Student

1030 Released Time—The amount of time a school officially and regularly excuses a full-time student for

part of a session. This may be for reasons such as need at home, work on special activity, approved

employment, high school students taking college courses, religious instruction, and reduced schedule

because of physical or emotional condition or doctor's appointments.

Entity Uses: Student
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Exit/Withdrawal Information—Information concerning a student who exits or withdraws his or her

membership in a class, grade, or school during the regular school term or between regular school terms for

known or unknown reasons. Membership usually is terminated after excessive consecutive days of absence

other than for prolonged illness, upon the completion of schoolwork, transfer to another school, dropping

out/discontinuing school, or death.

1040 † Exit/Withdrawal Date—The month, day, and year of the first day after the date of an individual's last

attendance in school (if known), the day on which an individual was graduated, or the date on which it

becomes known officially that an individual left school.

Entity Uses: Student

1050 † Exit/Withdrawal Status—An indication as to whether an instance of student exit/withdrawal is

considered to be of a permanent or temporary nature.

01 Permanent exit/withdrawal—The student does not expect to return to membership in an

educational institution.

02 Temporary exit/withdrawal—The student expects to return to membership in an

educational institution.

Entity Uses: Student

1060 † Exit/Withdrawal Type—The circumstances under which the student exited from membership in an

educational institution.

01 Transfer to a public school in the same local education agency—A student who transfers

to a public school that is located within the administrative boundaries of the same local

education agency.

02 Transfer to a public school in a different local education agency in the same state—A

student who transfers to a public school that is not located within the administrative

boundaries of the same local education agency but is in the same state.

03 Transfer to a public school in a different state—A student who transfers to a public

school that is located in another state or to a United States overseas dependents school.

04 Transfer to a private, non-religiously-affiliated school in the same local education

agency—A student who transfers to a private school (operated by a non-governmental, nonreligious group or organization) that is located within the administrative boundaries of the

same local education agency.

05 Transfer to a private, non-religiously-affiliated school in a different local education

agency in the same state—A student who transfers to a private school (operated by a nongovernmental, non-religious group or organization) that is not located within the

administrative boundaries of the same local education agency but is in same state.

06 Transfer to a private, non-religiously-affiliated school in a different state—A student

who transfers to a private school (operated by a non-governmental, non-religious group or

organization) that is located in another state.

07 Transfer to a private, religiously-affiliated school in the same local education agency—

A student who transfers to a private school (affiliated with and operated by a nongovernmental, religious group or organization) that is located within the administrative

boundaries of the same local education agency.
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08 Transfer to a private, religiously-affiliated school in a different local education agency

in the same state—A student who transfers to a private school (affiliated with and operated

by a non-governmental, religious group or organization) that is not located within the

administrative boundaries of the same local education agency but is in the same state.

09 Transfer to a private, religiously-affiliated school in a different state—A student who

transfers to a private school (affiliated with and operated by a non-governmental, religious

group or organization) that is located in another state.

10 Transfer to a school outside of the country—A student who transfers to a school outside

the country that is not a United States overseas dependents school (includes private and public

school systems).

11 Transfer to an institution—A student who transfers to an institution that has an

educational program. This includes mental health institutions, correctional institutions,

juvenile service agencies, care shelters, and detention facilities.

12 Transfer to a charter school––A student who transfers to an institution designated as a

charter school.

13 Transfer to home schooling—A student who transfers to a period of instruction in a home

environment for reasons other than health.

14 Matriculation to another school—A student who enters another school after successful

completion and promotion from the highest instructional level of the current school to the

next higher level.

15 Graduated with regular, advanced, International Baccalaureate, or other type of

diploma—A student who has received a regular high school diploma upon completion of state

and local requirements for both coursework and assessment or a high school diploma from a

program other than the regular school program.

16 Completed school with other credentials—A student who has received a certificate of

completion or attendance in lieu of a high school diploma.

17 Death—A student whose membership is terminated because he or she died during or

between regular school sessions.

18 Illness—A student who left school for an indefinite period of time because of a physical,

school-approved illness.

19 Expulsion—A student who left school involuntarily due to an expulsion approved by

appropriate school authorities.

20 Reached maximum age for services—A student who left school because he or she has

reached the maximum age to receive instructional services allowed by federal, state, or local

laws.

21 Discontinued schooling—A student who stops attending school for reasons and a

specified length of time considered by the state or district to constitute "dropping out."

22 Completed grade 12, but did not pass test—A student who has completed his or her

course requirements for education up through grade 12, but has not pass a state or school

district-mandated examination for graduation.
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23 Transfer to GED program—A student who has transferred to a GED program prior to the

completion of his or her secondary education.

24 Transfer to a postsecondary education—A student who has transferred to an accredited

postsecondary institution prior to his or her graduation from high school.

25 Moved, not known to be continuing—A student who has moved outside his or her

attendance area and is not known to be continuing his or her elementary or secondary

education.

97 Unknown

99 Other

Entity Uses: Student

1070 Death Date—The month, day, and year of an individual's death.

Entity Uses: Student

1080 Death Cause—The official cause of an individual's death.

Entity Uses: Student

1090 Illness Type—A description of the specific illness or ailment which causes a student to leave school.

(Note: A list of medical classifications, procedures, and codes can be found in appendix I.)

Entity Uses: Student

1100 † Expulsion Cause—The documented reason for expulsion.

Entity Uses: Student

1110 † Expulsion Return Date—The month, day, and year on which a student is allowed to return to school

after an expulsion, as approved by appropriate school authorities.

Entity Uses: Student

1120 Discontinuing Schooling Reason—The primary reason for which a student discontinued schooling or

left school before graduation or matriculation.

01 Academic difficulty—The student left school voluntarily or involuntarily because of

problems in academic work.

02 Behavioral difficulty—The student left school voluntarily or involuntarily because of

problems in behaviors.

03 Dislike of school experience—The student left school because of an active dislike of one

or more aspects of his or her school experiences other than those of an academic or behavioral

nature.

04 Economic reasons—The student left school because of economic reasons such as inability

to pay school expenses and inability of parents to provide suitable clothing.
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05 Employment—The student left school to seek or accept employment, including

employment required to support a parent/guardian or other dependents.

06 Entered criminal justice system—The student left school because he or she is above the

mandatory schooling age and has been ordered to enter the criminal justice system.

07 Failed required test—The student left school because he or she failed a required state or

local test. An example would be a test required for graduation from high school.

08 Lack of appropriate curriculum—The student left school because he or she perceived that

the curriculum provided in that school was not appropriate for his or her needs.

09 Lack of childcare—The student left school because he or she could not find appropriate

childcare for a dependent.

10 Lack of transportation—The student left school because he or she could not find

acceptable transportation to or from school or school activities for either him- or herself or his

or her dependent.

11 Language difficulty—The student left school because he or she experienced difficulty

with the language used in the school.

12 Marriage—The student left school because of marriage and did not plan to return to

school.

13 Military—The student left school because he or she joined the armed forces.

14 Needed at home—The student left school because he or she was needed to help with work

at home, including work on a family farm.

15 Parent/guardian influence—The student left school because of parental encouragement to

do so.

16 Poor relationships with fellow students—The student left school because he or she

experienced problems with fellow students or peers.

17 Poor student-staff relationships—The student left school because he or she experienced

problems with teachers or other school staff.

18 Pregnancy—The student left school because of pregnancy and did not plan to return to

school.

19 Religion—The student left school because of religious convictions.

20 Substance abuse—The student left school because of substance abuse and/or its

consequences.

21 Failed graduation examination-The student left school because he or she failed to pass

the required examination for graduation.

97 Unknown

99 Other

Entity Uses: Student
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1130 Compulsory Attendance Status at Time of Discontinuing School—Information about a student at

the time of discontinuing school, recorded in accordance with state or local laws and regulations for

compulsory school attendance. This may include information about the student's age, his or her

progress, the distance from his or her residence to the school or school bus route, economic needs of

his or her family, and employment status as it relates to his or her attendance status.

Entity Uses: Student

1140 Residence After Exiting/Withdrawing From School—The residence of the student immediately

after exiting/withdrawing from school for an exit reason other than graduation.

01 Armed services—The student entered the armed services and resides in housing provided

or subsidized by the military.

02 New residence of family—The student moved with his or her family to a new residence.

03 New residence of student—The student moved without his or her family to a new

residence.

04 No record of residence—There is no record of the student's residence after

exiting/withdrawing from school.

05 Non-educational institution—The student entered a non-educational institution. This

includes any hospital, sanatorium, convalescent home, orphanage, corrective institution, or

other residential institution where a school program is not in operation.

06 Same residence—The former student remained at the same residence after

exiting/withdrawing from school.

07 Other educational institution—The student entered an educational institution where the

student now resides.

99 Other

Entity Uses: Student

1150 Information Source—The individual or agency providing information about a student.

Entity Uses: Student

Non-Entrance Information—Information recorded under this heading concerns individuals residing in the

local education agency boundaries who: 1) are of compulsory school attendance age or are of school census age

(if these limits are greater); and 2) have not entered any public school during the current regular school session

and are not classified as discontinuers or dropouts.

1160 Reason for Non-Entrance in Local Elementary or Secondary School—The explanation as to why

an individual of compulsory school attendance age or of school census age: 1) has never entered

school; 2) has not completed his or her high school work in an approved manner at the close of the

preceding regular school term; or 3) was not, for some other reason, in school membership at the close

of the preceding term or did not enter any local elementary or secondary school for the current regular

school term.

01 Chose not to accept services—The individual or his or her parent/guardian has decided

that he or she should not participate in the educational services offered.
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02 Distance from residence to school—The residence of the individual is an excessive

distance from any suitable school or school bus route.

03 Home schooling—The individual is receiving educational services offered in a home

environment for reasons other than health.

04 Receiving instruction elsewhere—The individual is receiving instruction in a setting other

than a local public school (e.g., instruction in a private school or a public school outside the

local education agency).

05 Religious reason—The individual or his or her parent/guardian has religious convictions

that prohibit participation in the educational program of the school or education agency, and

the individual is not receiving approved instruction elsewhere.

06 Not eligible—The individual is not eligible to receive services in a public elementary or

secondary school in his or her attendance area.

99 Other

Entity Uses: Student
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C. SCHOOL PARTICIPATION AND ACTIVITIES

Section C, School Participation and Activities, includes information about all aspects of a student's activities in

school, including classes the student takes, their outcomes, and graduation information.

Entity Uses: School

Counselor

Homeroom Monitor

Class

Teacher

Student

Session Information—Included in this section is information about the type and length of a session for which

class and performance information are recorded.

1170 † Session Type—A prescribed span of time when an education institution is open, instruction is

provided, and students are under the direction and guidance of teachers and/or education institution

administration. A session may be interrupted by one or more vacations.

01 Full school year—A regular school term consisting of no major subdivision of time

segments. It usually begins in the late summer or early fall and ends in late spring or early

summer (e.g., elementary school).

02 Semester—One of two equal segments into which a school year is divided.

03 Trimester—One of three equal segments into which a school year is divided.

7

04 Quarter—One of four equal segments into which a school year is divided.

05 Quinmester—One of five equal segments into which a school year is divided.

06 Mini-term—A school term which is shorter than a regular session.

07 Summer term—A school term which takes place in the summer between two regular

school terms.

08 Intersession—A short session which occurs between longer sessions.

09 Long session—A session that is longer than a semester but shorter than a full year.

10 Twelve month—An educational program that operates throughout the year.

99 Other

Entity Uses: School

1180 Session Beginning Date—The month, day, and year on which a session begins.

Entity Uses: School

1190 Session Ending Date—The month, day, and year on which a session ends.

Entity Uses: School
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1200 Total Days in Session—The total number of days in a given session. Also included are days on which

the education institution facility is closed and the student body as a whole is engaged in planned

activities off-campus under the guidance and direction of staff members.

Entity Uses: School

1201 Number of Hours in School Day—The number of hours (and portions of hours) in the day in which

the school normally is in session.

Entity Uses: School

1011 *Number of Days in Attendance—The number of days a student is present when school is in session

during a given reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1012 *Number of Days Absent—The number of days a student is absent when school is in session during a

given reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1013 *Number of Tardies—The number of times a student is late when school is in session during a given

reporting period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

0830 † Entry/Grade Level—The grade level or primary instructional level at which a student enters and

receives services in a school or an educational institution during a given academic session.

01 Ungraded

02 Early childhood education and care

03 Pre-kindergarten

04 Kindergarten

05 Grade 1

06 Grade 2

07 Grade 3

08 Grade 4

09 Grade 5

10 Grade 6

11 Grade 7

12 Grade 8

13 Grade 9

14 Grade 10
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15 Grade 11

16 Grade 12

17 Post graduate (Grade 13)

18 Joint level course

Entity Uses: Student

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts are not

required or requested separately).

Entity Uses: Counselor

Homeroom Monitor

Teacher

0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

Entity Uses: Counselor

Homeroom Monitor

Class

Teacher

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

 number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: Counselor

Homeroom Monitor

Class

Teacher
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Course Information—Information about the organization of subject matter and related learning experiences

provided for the instruction of students on a regular or systematic basis, usually for a predetermined period of

time (e.g., a semester or two-week workshop).

1210 Organization—The structure in which class instruction is arranged.

01 Departmentalized instruction—A type of instructional organization in which teachers

specialize in one or two subject matter areas and provide instruction in those areas to several

classes. Under this arrangement students or teachers move between locations of instruction

for different classes during a school day.

02 Self-contained class—A type of instructional organization in which one or more teachers

are responsible for a class all or most of the day. Under this arrangement the designation of a

grade level is often substituted for class titles.

03 Elementary enrichment class—A type of instructional organization for which students are

selected by specialists based upon outstanding ability or interest in a given area. They are not

required and schools are not obligated to offer this program.

04 Team-taught class—A type of instructional organization in which more than one teacher

are responsible for the planning and teaching of the class.

05 “Pull-out” class—A type of instructional organization in which students who are having

difficulty in a particular subject typically are removed from their regular classrooms (usually

for 30 to 40 minutes per day) to participate in subject-specific, small-group remedial

instruction.

Entity Uses: Class

1220 Course Code System—A system that is used to identify the organization of subject matter and related

learning experiences provided for the instruction of students.

01 NCES Pilot National Standard Course Classification Systems for Secondary

 Education—A list of courses and their codes from the NCES Pilot National Standard

 Course Classification Systems can be found in appendix K.

02 Classification of Secondary School Courses

03 State course code system

04 Local education agency course code system

05 School course code system

99 Other

Entity Uses: Class

1221 † Course Code—The code that identifies the organization of subject matter and related learning

experiences provided for the instruction of students.

(Note: A list of course titles and codes can be found in appendix K).

Entity Uses: Class

1222 Elementary Subject/Course—A classification of related subjects/courses or units of subjects/courses

provided for students of elementary school levels.

01 Computer science programming

02 Computer skills/literacy
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03 Elective activities

04 English as a Second Language

05 Fine Arts—Art

06 Fine Arts—Dance

07 Fine Arts—Drama/Theater

08 Fine Arts—Music

09 Foreign language and literature

10 Geography

11 Handwriting/penmanship

12 Health

13 History

14 Home economics

15 Industrial arts

16 Keyboarding/typing

17 Language arts

18 Library skills

19 Mathematics/arithmetic

20 Military science

21 Multi/Interdisciplinary studies

22 Physical education

23 Reading

24 Religious education and theology

25 Science

26 Social studies

27 Spelling

28 Study skills

29 Test preparation

99 Other

Entity Uses: Class

1230 † Instructional Level—An indication of the general nature and difficulty of instruction provided

throughout a course.

01 Remedial—A course offered for the improvement of any particular deficiency, including a

deficiency in content previously taught but not learned.

02 Special education—A course that adapts the curriculum, materials, or instruction for

students identified as needing special education. This may include instruction for students

with any of the following: autism, deaf-blindness, hearing impairment, mental retardation,

multiple disabilities, orthopedic impairment, serious emotional disturbance, specific learning

disability, speech or language impairment, traumatic brain injury, visual impairment,

developmental delay, and other health impairments.

03 Basic—A course focusing primarily on skills development, including literacy in language,

mathematics, life and physical sciences, and social sciences and history.

04 General—A course providing instruction (in a given subject matter area) that focuses

primarily on general concepts for the appropriate grade level.

05 Honors—An advanced level course designed for students who have earned honors status

according to educational requirements.
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06 Gifted and talented—An advanced level course designed primarily for students who have

qualified for and enrolled in a school, educational institution, or district gifted and talented

program.

07 International Baccalaureate—A program of study, sponsored and designed by the

International Baccalaureate Organization (IBO), that leads to examinations and meets the

needs of secondary school students between the ages of 16 and 19 years. Designed as a

comprehensive two-year curriculum that allows its graduates to fulfill requirements of various

national education systems, the diploma model is based on the pattern of no single country but

incorporates elements of several. The program is available in English, French and Spanish.

In addition to the diploma program mentioned above, the IBO also offers programs for

students between the age of 3 and the age of 16.

08 Advanced Placement—An advanced, college-level course designed for students who

achieve a specified level of academic performance. Upon successful completion of the course

and a standardized Advanced Placement examination, a student may receive college credit.

09 College level—A course, often taken at or in conjunction with a postsecondary institution,

which contains instruction equivalent to a college-level course and for which a student may

get college credit(s).

10 Untracked—A course that is not limited to one level of instruction so as to meet the needs

of student groups at a variety of educational levels.

11 Limited English/bilingual—A course designed for students with a language background

other than English, and whose proficiency in English is such that the probability of the

individual’s academic success in an English-only environment is below that of a peer with an

English language background.

12 Accepted as a high school equivalent—A secondary-level course offered at an education

institution other than a secondary school (such as adult learning center or a community

college) or through correspondence or distance learning.

99 Other

Entity Uses: Class

1231 State University Course Requirement—Code indicating that the course meets the state university

admissions requirements for a particular subject area.

01 Yes

02 No

03 Unknown

Entity Uses: Class

1240 † Descriptive Title—In departmentalized classes, this heading refers to the term by which a course is

identified (e.g., American History, English III). In non-departmentalized classes (e.g., a self-contained

course), it refers to any portion of the instruction for which a grade or report is assigned (e.g., reading,

composition, spelling, and language arts).

Entity Uses: Class
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1250 Period—An indication of the portion of a typical daily session in which students receive instruction in

a specified subject (e.g., morning, sixth period, block period, or AB schedules).

Entity Uses: Class

1260 Time Element—The number of clock hours required for class completion. This number is especially

important for occupational or vocational classes and may represent the clock hour requirement of the

class, the number of minutes (or clock hours) of class time per week, and/or the number of equivalent

weeks the class typically meets.

Entity Uses: Class

1270 Principal Medium of Instruction—The principal medium by which the student receives instructional

communication from his or her teacher(s).

01 Computer-based—Instruction facilitated by a computer using self-contained educational

software with which learners interact.

02 Correspondence—Instruction which provides for the systematic exchange of materials

between teacher and student by mail.

03 Direct student-teacher interaction—Instruction by one or more teachers physically

present, (i.e., by a single teacher or by a team of two or more teachers).

04 Directed self-study—Self study, under the guidance of one or more teachers, which

includes the use of self-teaching materials.

05 Distance learning—Instruction, not necessarily interactive, transmitted from one location

to another using a telecommunications medium (e.g., cable, satellite, phone lines) or a

combination of transmission media.

06 Interactive telecommunications—Two-way voice or data exchange between an instructor

and student via phone, data lines, Internet, or video.

07 Center-based instruction—Instruction provided through a set of self-teaching materials

generally focused on a single objective completed by a student or group of students in

specified location usually inside the classroom.

08 Independent study—Self-study, under the guidance of one or more teachers and involving

a variety of resources both inside and outside of the classroom, in which the student has a role

in selecting what is studied.

09 Internship—Instruction provided through direct supervised participation in an occupation

in which the student gains practical work-related experience.

99 Other

Entity Uses: Class

1271 Language of Instruction—The language that is used for presenting the instructional materials.

Entity Uses: Class
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1280 Location of Instruction/Service—An indication as to whether instruction or service takes place at a

location within or outside of the school in which the student is enrolled.

01 In-school

02 Other K-12 educational institutions

03 Postsecondary institutions

04 Business

99 Other

Entity Uses: Class

1290 Location of Instruction/Service Description—The location at which a student receives instruction or

service (e.g., room number, building site, campus designation, or address of a hospital, service center,

or community building).

Entity Uses: Class

1300 Credit Type Offered—The type of credits or units of value awarded for the completion of a course.

01 Carnegie unit—A standard measurement used for secondary education that represents the

completion of a course that meets one period per day for one school year.

02 Semester hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken for one semester.

03 Trimester hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken for one trimester.

04 Quarter hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken for one quarter.

05 Quinmester hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken for one quinmester.

06 Mini-term hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken for a mini-term.

07 Summer term hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken for a summer term.

08 Intersession hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken during an intersession.

09 Long session hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken during a long session.

10 Twelve month hour credit—A term frequently used to indicate the number of hours of

instruction per week (or the equivalent) for a course taken during a year-round session.

11 No credit—A term frequently used to indicate that a student will not receive credit for a

course taken during a school term (e.g., a student is auditing a course).

99 Other

Entity Uses: Class
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1310 † Number of Credits Attempted—The number of credits that a student can earn for enrolling in and

completing a given course.

Entity Uses: Class

1320 Repeat Identifier—An indication as to whether a student has previously taken a given course.

01 Repeated, counted in grade point average

02 Repeated, not counted in grade point average

03 Not repeated

99 Other

Entity Uses: Class

1330 † Number of Credits Received—The number of credits a student earned for completing a given course.

Entity Uses: Class

1340 Reporting Means—The means by which routine information about a student's achievement or

progress is communicated to his or her parent/guardian for each grading period.

01 Letter or note—An informal, written letter or note, facsimile transmission, or electronic

mail message used by staff members to report information about a student.

02 Parent/guardian conference—A meeting in which a staff member and a student's

parent/guardian discuss and evaluate the student's achievement, progress, and instructional

program. This conference may take place at the school, in the home, or over the phone. In

some instances, the student and/or additional staff members take part in the conference.

03 Report card/evaluation—The formal, written notification to a student's parent/guardian

reporting a student's achievement or progress in various aspects of the school or educational

institution's instructional program.

04 Access from Internet—The means by which the staff members can report information

about a student by posting it on the Internet.

99 Other

Entity Uses: Class

1350 Reporting Method—The method that the instructor of the class uses to report the performance and

achievement of all students. It may be a qualitative method such as individualized teacher comments

or a quantitative method such as a letter or a numerical grade. In some cases, more than one type of

reporting method may be used.

01 Letter grade—Letters such as A, B, C, D, E, and F are given as symbols of performance

relative to a predetermined standard or norm. Pluses (+) or minuses (-) may be used with the

letter grades to identify ranges within each designation.

02 Number grade—Numbers such as 4.0, 3.0, 2.0, 1.0, and 0 are given as indicators of

performance relative to a predetermined standard or norm.

03 Percentage—A grade in the format of a fraction with the denominator equal to 100 and the

numerator having a range from 0 to 100 denoting the student's score.
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04 Standard words or phrases—Predetermined words or sequences indicating the

performance of a student. Words used most frequently include excellent, above average,

average, below average, failing, incomplete, and needs improvement.

05 Teacher's comments—Individually tailored phrases, sentences, and paragraphs written by

the teacher about a student's performance.

06 Two-word scale—A predetermined scale of dichotomous words such as pass/fail,

satisfactory/unsatisfactory, and credit/no credit.

07 Developmental scale—The measurement of student progress and achievement that focuses

on what students know and can do. It is constructed with the recognition that there are stages

of development and achievement learners move through as they gain mastery, and that each

level of a developmental scale describes observable patterns of activity typical of students

moving through a particular stage. These descriptions focus on five dimensions of learning:

confidence and independence, knowledge and understanding, skills and strategies, use of prior

and emerging experience, and reflectiveness.

08 Mastery/non-mastery—An indication of the performance of the student by noting whether

the student has mastered the content of the subject matter.

99 Other

Entity Uses: Class

1360 Grade Assigned—A final indicator of student performance in a class as submitted by the instructor.

Entity Uses: Class

1370 Grade Value Qualifier—The scale of equivalents, if applicable, for grades awarded as indicators of

performance in schoolwork. For example, numerical equivalents for letter grades used in determining

a student's Grade Point Average (A=4, B=3, C=2, D=1 in a four-point system) or letter equivalents for

percentage grades (90-100% = A, 80-90% = B, etc.).

(Note: A list of "Academic Grade Qualifiers" is available from the Association of American

Medical Colleges, 2450 N St., N.W., Washington, DC 20037)

Entity Uses: Class

Grading Period Information—Information about the prescribed span of time that serves as the unit for which

student performance is assessed. A grading period may be interrupted by one or more vacations.

1380 Grading Period Beginning Date—The month, day, and year on which a grading period begins.

Entity Uses: School

1390 Grading Period Ending Date—The month, day, and year on which a grading period ends.

Entity Uses: School
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1400 Total Days in Grading Period—The total number of days in a given grading period. Also included

are days on which the education institution facility is closed and the student body as a whole is

engaged in planned activities off-campus under the guidance and direction of staff members.

Entity Uses: School

Performance Information—Information about the performance of a student in courses during a given school

grading period, session, school year, or career.

1410 *Credits Attempted: Given Grading Period—The number of credits a student attempts to earn by

taking courses during a given grading period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1420 † *Credits Attempted: Given Session—The total number of credits a student attempts to earn by taking

courses during a given session.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1430 *Credits Attempted: Given School Year—The total number of credits a student attempts to earn by

taking courses during a given school year (e.g., 1999-2000).

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1440 † *Credits Attempted: Cumulative—The cumulative number of credits a student attempts to earn by

taking courses during his or her enrollment in the current school as well as those credits transferred

from schools in which the student had been previously enrolled.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1450 *Credits Received: Given Grading Period—The number of credits a student earns by successfully

completing courses or examinations during a given grading period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.
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1460 † *Credits Received: Given Session—The total number of credits a student earns by successfully

completing courses or examinations during a given session.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1470 *Credits Received: Given School Year—The total number of credits a student earns by successfully

completing courses or examinations during a given school year (e.g., 1999-2000).

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1480 † *Credits Received: Cumulative—The cumulative number of credits a student earns by completing

courses or examinations during his or her enrollment in the current school as well as those credits

transferred from schools in which the student had been previously enrolled.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1490 *Grade Points Received: Given Grading Period—The number of grade points a student earns by

successfully completing courses or examinations during a given grading period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1500 † *Grade Points Received: Given Session—The total number of grade points a student earns by

successfully completing courses or examinations during a given session.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1510 *Grade Points Received: Given School Year—The total number of grade points a student earns by

successfully completing courses or examinations during a given school year (e.g., 1999-2000).

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.
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1520 † *Grade Points Received: Cumulative—The cumulative number of grade points a student earns by

successfully completing courses or examinations during his or her enrollment in the current school as

well as those transferred from schools in which the student had been previously enrolled.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1530 *Grade Point Average (GPA): Given Grading Period—A measure of average performance in all

courses for which grade points are received by a student during a given grading period. This is

obtained by dividing the total grade points received by the number of credits attempted for the same

grading period.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1540 † *Grade Point Average (GPA): Given Session—A measure of average performance in all courses

taken by a student during a given session. This is obtained by dividing the total grade points received

by the number of credits attempted for the same session.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1550 *Grade Point Average (GPA): Given School Year—A measure of average performance in all

courses taken by a student during a given school year (e.g., 1999-2000). This is obtained by dividing

the total grade points received by the number of credits attempted for the same school year.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

1560 † *Grade Point Average (GPA): Cumulative—A measure of average performance in all courses taken

by a student during his or her school career as determined for record-keeping purposes. This is

obtained by dividing the total grade points received by the total number credits attempted. This

usually includes grade points received and credits attempted in his or her current school as well as

those transferred from schools in which the student had been previously enrolled.

Entity Uses: Student

*Constituent data elements used to compute this aggregate or derived data element can be

found among the endnotes of the application table in Chapter 5.

Progress Information—Information about the nature of a student's progress for each school term.

1570 Promotion Type—The nature of the student's promotion or progress at the end of a given school term.

01 Regular promotion—The practice of promoting a student at a "regular rate" (e.g., one

grade per year or one half-grade per semester).
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02 Accelerated promotion—The practice of promoting a student at a rate more rapid than one

grade per year. This may involve a "double promotion" (progress through two grades in one

year) or some other arrangement signifying progress at an advanced rate.

03 Continuous promotion—The practice of promoting a student on the basis of chronological

age.

04 Probationary promotion—The practice of promoting a student to the next higher grade on

a trial basis in order that his or her progress and adjustment be observed for a period of time.

Continuation in the higher grade is contingent upon satisfactory progress and adjustment.

05 Social promotion—The practice of promoting students with their class or completion

group whether or not the requisite skills for the next grade level have been obtained.

06 Variable progress—A grouping practice in which individual promotions are based on a

number of factors including changes in chronological age, intellectual development and

achievement, as well as physical, social, and emotional factors. This involves reconstituting

small instructional groupings within a class or larger group at frequent intervals in order to

provide for the uniqueness of each student's rate of development and learning.

99 Other

Entity Uses: Student

1580 † Non-Promotion Reason—The primary reason as to why a staff member determined that a student not

be promoted (or be demoted).

01 Failed to meet testing requirements—The student has failed to achieve minimum state or

local performance requirements on a standardized test for promotion to the next grade level.

02 Illness—The student has not received sufficient instructional time necessary to master the

skills and content taught in a grade level due to his or her prolonged illness.

03 Immaturity—The student has not displayed the attitudes, understandings, feelings, and

skills (with respect to social relationships and institutions) necessary for appropriate

development at the next grade level.

04 Inadequate performance—The student has exhibited unsatisfactory performance of a

given skill or mastery of content taught in a given class.

05 Insufficient credits—The student has failed to earn sufficient credit hours to achieve the

minimum state or local requirement for promotion to the next grade level.

06 Prolonged absence—The student has not received sufficient instructional time necessary

to master the skills and content taught in a class due to an excessive number of absences.

99 Other

Entity Uses: Student
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Honors Information—Information about the nature of the academic distinctions or other honors received by a

student.

1590 Honors Information Code—A designation of the type of academic distinctions or other honors

earned by or awarded to the student.

01 Honor roll—A list of names published each grading period, term, or year indicating

students who have achieved a set standard of performance in their schoolwork. This term is

frequently referred to as the "dean's list" or "principal's list."

02 Honor society—An association that receives into membership students who have achieved

high scholarship and, frequently, who also fulfill established requirements for distinction in

leadership or citizenship.

03 Honorable mention—A list of names published each grading period, term, or year

indicating students who have achieved a set standard of performance in their schoolwork (but

below the standards of the honor roll).

04 Honors program—A special accelerated educational program for advanced students.

05 Prize awards—Awards and/or medals given to students for excelling in specified subject

matter areas (e.g., literature, mathematics, and science).

06 Ranks—Official grades of order and position bestowed upon individuals according to

merit in order to maintain a chain of command (especially in a military environment).

07 Scholarships—Awards, usually of money or free/reduced tuition and/or expenses, given to

selected students in recognition of their achievement or as encouragement.

08 Athletic awards—Awards given to a student for athletic achievements in specific areas

(e.g., basketball, golf, and water polo).

09 Awarding units of value—Awards or recognition given to a student for the completion of

course or activity requirements in a form of pre-determined set of numeric values.

10 Citizenship award/recognition—Awards or recognition given to a student for the

demonstration of good citizenship (e.g., voluntary community services).

11 Completion of requirement, but no units of value awarded—Recognition of a student’s

completion of the requirement for a course or an activity; no unit of value awarded.

12 Certificate—Certificate given to a student in recognition of his/her achievements.

13 Honor award—Honor award given to a student in recognition of his/her achievements.

14 Letter of commendation—Letter of commendation given to a student in recognition of

his/her achievements.

15 Medals—Medal given to a student in recognition of his/her achievements (e.g., academic

medals, athletic medals, and citizenship medals).

16 Monogram/letter—Letter given to a student in recognition of his/her achievements (e.g.,

varsity letter and academic letter).

17 Points—Points awarded to a student in recognition of his/her achievements.
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18 Promotion or advancement—Promotion or advancement awarded to a student in

recognition of his/her achievements (e.g., advancement from regular to honors class, and

promotion from junior varsity to varsity).

99 Other

Entity Uses: Student

1591 Honors Description—A description of the type of academic distinctions earned by or awarded to the

student.

Entity Uses: Student

1592 Class Rank—The academic rank of a student in relation to his or her graduating class (e.g., 1st, 2nd,

3

rd).

Entity Uses: Student

1593 Total Number in Class—The total number of students in the student’s graduating class.

Entity Uses: Student

1594 Percentage Ranking—The academic percentage rank of a student in relation to his or her graduating

class (e.g., 95%, 80%, 50%).

Entity Uses: Student

Activity Information—Information about a student's participation in cocurricular or extracurricular activities

under the sponsorship and/or direction of the school (e.g., student organizations, intramural and interscholastic

athletics, publications, band, orchestra, and service activities).

1600 Activity Title—The title which identifies a particular cocurricular or extracurricular activity.

Entity Uses: Student

1601 Activity Code—The code used to identify the cocurricular or extracurricular activity in which the

student is involved.

01 Archery

02 Badminton

03 Baseball

04 Basketball

05 Bowling

06 Boxing

07 Crew

08 Cross country

09 Diving

10 Field hockey

11 Fencing

12 Football

13 Golf

14 Gymnastics
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15 Ice hockey

16 Lacrosse

17 Martial arts

18 Polo

19 Racquetball

20 Rugby

21 Sailing

22 Skiing

23 Soccer

24 Softball

25 Squash

26 Swimming

27 Synchronized swimming

28 Team handball

29 Tennis

30 Track and field

31 Volleyball

32 Water polo

33 Wrestling

34 Rodeo

35 Scuba diving

36 Team manager

37 Cheerleading

38 Other sport

39 Student body president

40 Student body officer

41 Class president

42 Class officer

43 Other student leadership and government

44 Music—Vocal

45 Music—Instrumental

46 Music—Theory and Composition

47 Band

48 Orchestra

49 Jazz ensemble

50 Chorus

51 Other music

52 Theater/Drama

53 Art and graphic design

54 Dance

55 Dance team

56 Drill team

57 Other performing arts

58 Journalism

59 Broadcasting

60 Year book

61 Literary magazine

62 Other

63 Speech/Debate

64 Drama club

65 Language club

66 Science club

67 Art club

68 Computer club

69 Future Business Leaders of America - Phi Beta Lambda (FBLA - PBL)
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70 Future Teachers of America

71 National Future Farmers of America (FFA)

72 Family, Career and Community Leaders of America

73 Health Occupations Students of America

74 Distributive Education Clubs of America (DECA)

75 Technology Student Association (TSA)

76 Vocational Industrial Clubs of America

77 Business Professionals of America

78 Peer counseling

79 Tutoring

80 Students Against Drunk Driving (SADD)

81 Key Club

82 Boy Scouts

83 Girl Scouts

84 4H

85 Chess club

86 Sorority

87 Fraternity

88 Other club or organization

89 National Forensics League

90 National Honor Society

91 State Honor Society

92 Academic Team/Knowledge Bowl

93 National Beta Club

94 Mu Alpha Theta

95 Psi Eta (Science Honorary)

96 Thespian Society

97 Other honor society

99 Other

Entity Uses: Student

1602 Activity Description—The description of a particular cocurricular or extracurricular activity in which

the student is involved.

Entity Uses: Student

1610 Activity Type—An indication of the degree that an activity is related to a student's curriculum.

01 Cocurricular Activity—An activity that is related to the current curriculum in which a

student is enrolled. This may be any type of school-sponsored activity designed to provide

opportunities to participate in experiences on an individual or group basis (at school or public

events) for the improvement of skills. The following characteristics apply to cocurricular

activities: 1) participation is necessary for meeting class requirements, for credit, or for

graduation; 2) sessions are conducted at regular and uniform times during school hours, or

may be conducted during authorized non-school hours; 3) programs are directed or supervised

by instructional staff in a learning environment similar to that found in classes offered for

credit; and 4) services are primarily or totally funded by school-operating funds for general

instructional purposes under the direction and control of local education authorities.

02 Extracurricular Activity—Any activity that is not directly related to the student's

curriculum (also called "noncurricular" or "supplementary" activities), including all direct and

personal services that are planned for student enjoyment and are managed and operated under

the guidance of an adult or staff member. The following characteristics apply to

extracurricular activities: 1) programs are not offered for credit or required for graduation;
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2) sessions are generally conducted during hours other than those established for school, or if

partly during school hours, at times agreed upon by the participants with school authority

approval; 3) content is determined primarily by the interests of the students and their

parent/guardians with only the guidance of staff members or other adults; and 4) with the

possible exception of direct costs of salaries and indirect costs of the use of school facilities,

the activity is primarily self-sustaining (i.e., not financed by school-operating or instructional

funds), as all other expenses are met by dues, admissions or other student fund-raising events.

Entity Uses: Student

1611 Name of Activity Sponsor—The name of the person or organization sponsoring the activity.

Entity Uses: Student

1612 Activity Involvement Beginning Date—The month, day, and year on which the student begins to

participate in the activity.

Entity Uses: Student

1613 Activity Involvement Ending Date—The month, day, and year on which the student ceases to

participate in the activity.

Entity Uses: Student

1614 Amount of Activity Involvement—An indication of the degree to which the student is involved in the

activity (i.e., number of hours per week).

Entity Uses: Student

1590 Honors Information Code—A designation of the type of academic distinctions earned by or awarded

to the student.

01 Honor roll—A list of names published each grading period, term, or year indicating

students who have achieved a set standard of performance in their schoolwork. This term is

frequently referred to as the "dean's list" or "principal's list."

02 Honor society—An association that receives into membership students who have achieved

high scholarship and, frequently, who also fulfill established requirements for distinction in

leadership or citizenship.

03 Honorable mention—A list of names published each grading period, term, or year

indicating students who have achieved a set standard of performance in their schoolwork (but

below the standards of the honor roll).

04 Honors program—A special accelerated educational program for advanced students.

05 Prize awards—Awards and/or medals given to students for excelling in specified subject

matter areas (e.g., literature, mathematics, and science).

06 Ranks—Official grades of order and position bestowed upon individuals according to

merit in order to maintain a chain of command (especially in a military environment).

07 Scholarships—Awards, usually of money or free/reduced tuition and/or expenses, given to

selected students in recognition of their achievement or as encouragement.
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08 Athletic awards—Awards given to a student for athletic achievements in specific areas

(e.g., basketball, golf, and water polo).

09 Awarding units of value—Awards or recognition given to a student for the completion of

course or activity requirements in a form of pre-determined set of numeric values.

10 Citizenship award/recognition—Awards or recognition given to a student for the

demonstration of good citizenship (e.g., voluntary community services).

11 Completion of requirement, but no units of value awarded—Recognition of a student’s

completion of the requirement for a course or an activity; no unit of value awarded.

12 Certificate—Certificate given to a student in recognition of his/her achievements.

13 Honor award—Honor award given to a student in recognition of his/her achievements.

14 Letter of commendation—Letter of commendation given to a student in recognition of

his/her achievements.

15 Medals—Medal given to a student in recognition of his/her achievements (e.g., academic

medals, athletic medals, and citizenship medals).

16 Monogram/letter—Letter given to a student in recognition of his/her achievements (e.g.,

varsity letter and academic letter).

17 Points—Points awarded to a student in recognition of his/her achievements.

18 Promotion or advancement—Promotion or advancement awarded to a student in

recognition of his/her achievements (e.g., advancement from regular to honors class, and

promotion from junior varsity to varsity).

99 Other

Entity Uses: Student

1591 Honors Description—A description of the type of academic distinctions earned by or awarded to the

student.

Entity Uses: Student

Graduation Information—Summary information about the student's completion of graduation requirements,

diploma received, and honors received.

1621 Diploma/Credential Type—The type of diploma/credential that is awarded to a student in recognition

of his/her completion of the curricular requirements.

01 Regular diploma

02 Endorsed diploma

03 Regents diploma

04 International Baccalaureate

05 Modified diploma

06 Other diploma

07 Alternative credential

08 Certificate of attendance
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09 Certificate of completion

10 High school equivalency credential

11 General Educational Development (GED) credential

99 Other

Entity Uses: Student

1622 Diploma/Credential Award Date—The month, day, and year on which the diploma/credential is

awarded to a student in recognition of his/her completion of the curricular requirements.

Entity Uses: Student

1623 Diploma/Credential Level and Honors—The nature of recognition given the student for the

successful completion of work in high school.

01 Cum laude

02 Magna cum laude

03 Summa cum laude

04 Scholar award with honor

05 Scholar award with distinction

06 Local scholar award

07 State scholar award

08 National scholar award

09 Class valedictorian

10 Class salutatorian

11 Prize awards (not limited to subject matter awards)

12 Ranks

13 Locally-sponsored scholarships

14 State-sponsored scholarships

15 Nationally-sponsored scholarships

16 Other monetary award

99 Other

Entity Uses: Student

1624 Diploma/Credential Level and Honors Description—The description of the diploma or credential

level or honor received by the student.

Entity Uses: Student

1625 Non-Course Graduation Requirement Code—The code that identifies the type of non-course

graduation requirement that the student must meet in order to graduate.

01 State graduation test

02 Service learning/community service

03 Thesis/dissertation

04 Special skill test

99 Other

Entity Uses: Student

1626 Non-Course Graduation Requirement Date Met—The month, day, and year on which the student

met the non-course graduation requirement.

Entity Uses: Student
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1627 Non-Course Graduation Requirement Scores/Results—The results from the student’s completion

of the non-course graduation requirement (e.g., pass/fail, letter grade, percentage scale, and rank).

Entity Uses: Student

1592 Class Rank—The academic rank of a student in relation to his or her graduating class (e.g., 1st, 2nd,

3

rd).

Entity Uses: Student

1593 Total Number in Class—The total number of students in the student’s graduating class.

Entity Uses: Student

1594 Percentage Ranking—The academic percentage rank of a student in relation to his or her graduating

class (e.g., 95%, 80%, 50%).

Entity Uses: Student
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D. NON-SCHOOL AND POST-SCHOOL EXPERIENCE

Section D, Non-School and Post-School Experience, pertains to the activities and work experience of a student

outside of his or her school. These activities may or may not be sponsored by the school or under the guidance

or supervision of staff members. This section also includes information about training received outside of the

school, honors and recognitions granted, offices and positions held by the student, and academic and

occupational plans of the student when he or she finishes school.

Entity Uses: Student

Employer

Postsecondary Institution

Non-School Activity Information—Information about participation in non-work activities that are neither

sponsored by the school nor under the guidance or supervision of staff members. This may include information

about the various offices and positions held by the student including information on travel, hobby, and other

special interests and abilities.

1630 Non-School Activity Code—An indication of the non-school activity in which the student is

participating.

01 Full-time employment

02 Part-time employment

03 Internship

04 Cocurricular experience

05 Teaching assistantship

06 Research assistantship

07 Other employment

08 Professional or scholarly article

09 Published prose/short story

10 Published poetry

11 Published novel/book

12 Professional presentation

13 Other publication

14 Professional organization membership

15 Patents and inventions

Entity Uses: Student

1631 Non-School Activity Description—A description or title of the non-school activity in which a student

participates on a regular basis

Entity Uses: Student

1632 Non-School Activity Sponsor—The name of the person or organization sponsoring the activity.

Entity Uses: Student

1633 Amount of Non-School Activity Involvement—An indication of the degree to which the student is

involved in the activity (e.g., number of hours per week).

Entity Uses: Student
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1590 Honors Information Code—A designation of the type of academic distinctions earned by or awarded

to the student.

01 Honor roll—A list of names published each grading period, term, or year indicating

students who have achieved a set standard of performance in their schoolwork. This term is

frequently referred to as the "dean's list" or "principal's list."

02 Honor society—An association that receives into membership students who have achieved

high scholarship and, frequently, who also fulfill established requirements for distinction in

leadership or citizenship.

03 Honorable mention—A list of names published each grading period, term, or year

indicating students who have achieved a set standard of performance in their schoolwork (but

below the standards of the honor roll).

04 Honors program—A special accelerated educational program for advanced students.

05 Prize awards—Awards and/or medals given to students for excelling in specified subject

matter areas (e.g., literature, mathematics, and science).

06 Ranks—Official grades of order and position bestowed upon individuals according to

merit in order to maintain a chain of command (especially in a military environment).

07 Scholarships—Awards, usually of money or free/reduced tuition and/or expenses, given to

selected students in recognition of their achievement or as encouragement.

08 Athletic awards—Awards given to a student for athletic achievements in specific areas

(e.g., basketball, golf, and water polo).

09 Awarding units of value—Awards or recognition given to a student for the completion of

course or activity requirements in a form of pre-determined set of numeric values.

10 Citizenship award/recognition—Awards or recognition given to a student for the

demonstration of good citizenship (e.g., voluntary community services).

11 Completion of requirement, but no units of value awarded—Recognition of a student’s

completion of the requirement for a course or an activity; no unit of value awarded.

12 Certificate—Certificate given to a student in recognition of his/her achievements.

13 Honor award—Honor award given to a student in recognition of his/her achievements.

14 Letter of commendation—Letter of commendation given to a student in recognition of

his/her achievements.

15 Medals—Medal given to a student in recognition of his/her achievements (e.g., academic

medals, athletic medals, and citizenship medals).

16 Monogram/letter—Letter given to a student in recognition of his/her achievements (e.g.,

varsity letter and academic letter).

17 Points—Points awarded to a student in recognition of his/her achievements.
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18 Promotion or advancement—Promotion or advancement awarded to a student in

recognition of his/her achievements (e.g., advancement from regular to honors class, and

promotion from junior varsity to varsity).

99 Other

Entity Uses: Student

1591 Honors Description—A description of the type of academic distinctions earned by or awarded to the

student.

Entity Uses: Student

1640 Non-School Activity Beginning Date—The month, day, and year on which a student begins

participating in a non-school activity.

Entity Uses: Student

1650 Non-School Activity Ending Date—The month, day, and year on which a student ceases participating

in the non-school activity.

Entity Uses: Student

Institutional/Organizational Information—Information about any organization for which an individual works

and/or any postsecondary institution that he or she attends.

0120 † Name of Institution—The full legally or popularly accepted name of an organization (e.g., a school,

an association, or a company).

Entity Uses: Employer

Postsecondary Institution

0440 Complete Permanent Address—The street number and name, apartment/room/suite number, city,

county, state, zip code, and country of an individual’s or organization’s permanent address.

Entity Uses: Employer

Postsecondary Institution

0460 Communication Status—An indication of special circumstances which affect communication to an

individual, organization, or institution via a telephone (e.g., no telephone connection, no one available

to answer the telephone during certain hours).

Entity Uses: Employer

Postsecondary Institution

0461 Communication Number Type—The type of communication number listed for an individual or

organization.

01 Alternate telephone number

02 Answering service

03 Beeper number

04 Telephone extension

05 Home facsimile number

06 Home phone number
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07 Night telephone number

08 Other residential facsimile number

09 Other residential telephone number

10 Appointment phone

11 Personal cellular number

12 Personal phone number

13 Telex number

14 Telemail

15 Voice mail

16 Work cellular number

17 Work facsimile number

18 Work telephone number

Entity Uses: Employer

Postsecondary Institution

0470 Communication Number—The telephone number including the international code, area code, and

extension, if applicable.

Entity Uses: Employer

Postsecondary Institution

0489 Electronic Mail Address Type—The type of electronic mail (email) address listed for an individual

or organization.

01 Home/personal

02 Work

99 Other

Entity Uses: Employer

Postsecondary Institution

0490 Electronic Mail Address—The electronic mail (email) address of an individual or organization.

Entity Uses: Employer

Postsecondary Institution

Work Experience—Information about paid or unpaid work performed by a student.

1670 In-School/Post-School Employment Status—An indication as to an individual's status as a student

when employed.

01 In-school—An individual accepts employment while still enrolled in school during a

regular term or a vacation period between regular terms.

02 Post-school—An individual accepts employment after graduating, completing his or her

program of study, or exiting/withdrawing from school.

Entity Uses: Student
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1680 Experience Type—The nature of an individual's work experience.

01 Cooperative education—A program which combines study and practice provided on an

alternating schedule of half-days, full-days, weeks, or other periods of time providing

employment for a student with organized on-the-job training and correlated school

instruction.

02 Apprenticeship—An organized system that provides an individual with the manipulative

skills and technical and/or theoretical knowledge needed for competent performance in skilled

occupations. The program often involves cooperation between schools and employers since

apprentices learn the skills of their craft through on-the-job work experiences, and the related

theoretical information through classroom instruction.

03 Internship—A planned and monitored work experience in which a student has intentional

learning goals and reflects actively on what he or she is learning through experience.

04 Court-ordered activity—A service, mandated by judicial authority, for which an individual

does not receive payment.

05 School-mandated activity—A service, mandated by the school authority, for which an

individual does not receive payment.

06 Voluntary school-related activity—A service performed willingly and without the

guarantee of a reward or payment as coordinated and/or supervised by one or more school

staff members.

07 Voluntary community-related service—A service performed willingly and without the

constraint or guarantee of a reward or payment for the local community outside of the school

building.

08 Paid employment—An employment other than cooperative education, apprenticeship, or

internship for which an individual receives a wage, salary, fee, commission, or profit.

99 Other

Entity Uses: Student

1690 Work Type—A description of the work or occupation in which an individual is currently engaged.

(Note: A list of occupational titles and codes can be found in appendix H).

Entity Uses: Student

1700 Program of Study Relevance—An indication as to whether the type of work is relevant to a student's

current program of study or occupational goal.

01 Relevant—The work experience is pertinent to a student's current program of study or

occupational goal.

02 Peripheral—The work experience is not directly related to a student's current program of

study or occupational goal.

Entity Uses: Student
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1710 Employment Permit Number—The number of the permit, license or certificate, if required, of an

individual to hold employment.

Entity Uses: Student

1720 Employment Permit Certifying Organization—The organization responsible for sanctioning an

individual's employment permit.

Entity Uses: Student

1730 Employment Permit Description—The description of a permit, license, or certificate if required of an

individual to hold employment.

Entity Uses: Student

1740 Employment Permit Valid Date—The month, day, and year on which an employment permit

becomes valid.

Entity Uses: Student

1750 Employment Permit Expiration Date—The month, day, and year on which an employment permit

expires.

Entity Uses: Student

1760 Employment Start Date—The month, day, and year on which an individual begins a period of selfemployment or employment with an organization or institution.

Entity Uses: Student

1770 Employment End Date—The month, day, and year on which an individual ends a period of selfemployment or employment with an organization or institution.

Entity Uses: Student

1780 Number of Hours Worked Per Work Week (Monday-Friday)—An estimated average number of

hours an individual works or expects to work for an employer between Monday and Friday.

Entity Uses: Student

1790 Number of Hours Worked Per Weekend—An estimated average number of hours an individual

works or expects to work for an employer over a Saturday and Sunday.

Entity Uses: Student

1800 Employment Recognition—The honor or recognition given to an individual for the successful

completion of certain tasks or work performed at his or her job.

01 Certification—A certificate awarded to an individual in recognition that professional

standards have been met pertaining to education, experience, and personal qualifications as

determined by a professional society, often in cooperation with auxiliary groups that are

subject to the certification procedure.

02 Credit or fulfillment of a requirement—Recognition given to an individual upon

completion of required course or school activities that are work-related.
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03 Employment permit—A permit granted to an individual who has satisfied the minimum

requirements for employment.

04 Honor award—An award given in recognition of outstanding achievement. Such honors

may be instead of, or in addition to, other recognition.

05 Letter of commendation—A written letter, usually prepared and signed by the senior

management of an organization, commending the employee for his or her contribution to

and/or achievement in an organization.

06 Licensure—A credential given to an individual who has fulfilled the minimum

predetermined qualifications and standards necessary for legally practicing an occupation.

07 Promotion or advancement—An assignment of an employee to the next level in the

sequence of job titles requiring a greater degree of job skill and responsibility.

99 Other

Entity Uses: Student

Post-School Education/Training—Information in this category concerns a student's aspirations and plans for

post-school vocation, training, and education.

1810 Post-School Training or Education Subject Matter—The nature of the training or education that a

student is planning on, interested in, or will be actively pursuing after graduating from or leaving his or

her current school of enrollment.

01 Agricultural business and production

02 Agricultural sciences

03 Conservation and renewable natural resources

04 Architecture and related programs

05 Area, ethnic and cultural studies

06 Marketing operations/marketing and distribution

07 Communications

08 Communications technologies

09 Computer and information sciences

10 Consumer and homemaking education

11 Personal and miscellaneous services

12 Education

13 Engineering

14 Engineering-related technologies

15 Foreign languages and literatures

16 Home economics

17 Vocational home economics

18 Law and legal studies

19 English language and literature/letters

20 Liberal arts and sciences, general studies and humanities

21 Library science

22 Biological sciences/life sciences

23 Mathematics

24 Military technologies

25 Multi/interdisciplinary technologies

26 Parks, recreation, leisure and fitness studies
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27 Philosophy and religion

28 Theological studies and religious vocations

29 Physical sciences

30 Science technologies

31 Psychology

32 Protective services

33 Public administration and services

34 Reserve Officers' Training Corp (ROTC)

35 Social sciences and history

36 Construction trades

37 Mechanics and repairers

38 Precision production trades

39 Technology education/industrial arts

40 Transportation and materials moving workers

41 Visual and performing arts

42 Health professions and related sciences

43 Business management and administrative services

99 Other

Entity Uses: Student

1820 Education Planned—The extent of postsecondary education a student is planning to pursue after

graduating from or leaving his or her current school or enrollment.

01 High school graduate or equivalent

02 Post Graduate (Grade 13)

03 Postsecondary certification

04 Associate's degree

05 Baccalaureate (Bachelor's) degree

06 Specialist's degree

07 Master's degree

08 First professional degree or certification

09 Doctoral degree

99 Other

Entity Uses: Student

0720 † Highest Level of Education Completed—The extent of formal instruction an individual has received

(i.e., the highest grade in school or its equivalent or the highest degree received).

01 No school completed

02 Nursery school

03 Kindergarten

04 1st, 2nd, 3rd, or 4th grade

05 5th, 6th, 7th, or 8th grade

06 9th grade

07 10th grade

08 11th grade

09 12th grade, no diploma

10 High school completer (e.g., GED, Certificate of Attendance)

11 High school graduate

12 Post graduate (Grade 13)

13 Postsecondary award, certificate or diploma (less than one year)

14 Postsecondary award, certificate or diploma (more than or equal to one year)

15 Some college but no degree
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16 Associate's degree (two years or more)

17 Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.)

18 Some graduate school, but no degree

19 First professional degree (e.g., D.C. or D.C.M., D.D.S. or D.M.D., M.D., O.D., D.O.,

D.Phar., Pod.D. or D.P., D.V.M., L.L.B. or J.D., M.Div., M.H.L., B.D., or Ordination)

20 Master's degree (e.g., M.A., M.S., M.Eng, M.Ed, M.S.W., or M.B.A.)

21 Specialist's degree (e.g., Ed.S)

22 Doctoral (Doctors) degree (e.g., Ph.D, Ed.D)

99 Other

Entity Uses: Student

1830 Post-School Recognition—The description of honors and recognitions awarded to a former student

when he or she pursued an academic or occupational goal.

Entity Uses: Student

Other Post-School Information—Information in this category pertains to other post-school experience not

mentioned above.

1840 Career Objectives—A student's occupational plan or aspirations.

(Note: A list of occupational groups and codes can be found in appendix H).

Entity Uses: Student

1850 Military Service Experience—A description of military experience and special training a student

acquired while in the service.

Entity Uses: Student

1860 Voting Status—An indication as to whether an individual is registered to vote in public elections.

01 Registered

02 Not registered

03 Not eligible

Entity Uses: Student

1870 Other Post-School Accomplishments—Notable post-school activities and accomplishments other

than information about employment, education, and military service (e.g., elective offices held and

books published).

Entity Uses: Student
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109

E. ASSESSMENT

Section E, Assessment, contains information regarding assessment conducted on a student. It includes

assessment purpose, administration, response, and scoring.

Entity Uses: Assessment

Evaluator

Assessment Information—The general classification of an assessment administered to a student based upon

the anticipated use of the information it provides. This also includes information that identifies the assessment.

1880 † Purpose—The reason for which an assessment is being conducted.

01 Admission—An examination used in the admission procedure for an educational program.

It may be used as a part of a selective admission process for an educational institution or as a

device for predicting the success of a student in an education program.

02 Assessment of student's progress—An examination used to measure the progress of a

student in a particular content area.

03 Development of individualized educational program (IEP)—An assessment used to

determine whether a student is in need of special education and, if so, what types of special

education services would most benefit the student. This information is often incorporated into

a student's individualized educational program (IEP).

04 Development of individualized family service program (IFSP)—An assessment used to

determine whether a child is in need of early intervention services mandated by the

Individuals with Disabilities Education Act (IDEA). This information often contributes to

the development of an individualized family service program (IFSP).

05 Diagnosis—An assessment (other than for the development of an IEP or IFSP) used to

examine in-depth information about specific strengths and weaknesses in a student's skill

development.

06 Graduation requirement—An assessment given to students on the basis of which an

appropriate state authority may certify that an individual has met state requirements for high

school completion or graduation.

07 Instructional decision—An assessment used to determine whether the instructional path

of a student should be maintained or altered.

08 Program eligibility—An assessment (other than for the development of an IEP or IFSP)

used to determine whether a student is eligible to participate in a specific program.

09 Program evaluation—An assessment given to a student as part of an effort to evaluate a

program's effectiveness. Results of the assessment may or may not be reported at an

individual student level.

10 Program placement—An assessment used to determine the most appropriate instructional

program for a student.

11 School performance evaluation—An assessment given to a student to determine the

effectiveness of a school or an educational institution. Results of the assessment may or may

not be reported an individual student level.
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12 Screening—An examination used to determine the need for or suitability of additional

tests in any of a variety of disciplines or for a specific reason (e.g., a home language survey to

identify language minority students who may need assistance).

13 Promotion to or retention in a grade or program—An assessment given to a student to

determine whether he/she is eligible for promotion to a higher grade level or to a more

advanced program.

14 Course credit—An assessment given to a student to determine whether he/she should be

awarded the credit(s) for completing the course requirements.

99 Other

Entity Uses: Assessment

1890 † Assessment Type—The category of an assessment based on format and content.

01 Achievement test—An assessment to measure a student's present level of knowledge, skill,

or competence in a specific area or subject.

02 Advanced placement test—An assessment to measure the achievement of a student in a

subject matter area, taught during high school, which may qualify him or her to bypass the

usual initial college class in this area and begin his or her college work in the area at a more

advanced level and possibly with college credit.

03 Alternative Assessment—An assessment provided to children with disabilities who cannot

participate in a State or district-wide assessment program, even with appropriate

accommodations.

04 Aptitude test—An assessment to measure a student's potential ability to acquire specific

knowledge or master a specific skill.

05 Attitudinal test—An assessment to measure the mental and emotional set or pattern of

likes and dislikes or opinions held by a student or a group of students. This is often used in

relation to considerations such as controversial issues or personal adjustments.

06 Cognitive and perceptual skills test—An assessment to measure components of a student's

mental ability such as visual memory, figure-ground differentiation, auditory memory,

reasoning ability, and sequential processing.

07 Developmental observation—An assessment to measure a child's development based on

observation. This is most frequently associated with early childhood education and care.

Areas of observation and/or evaluation may include, and are not limited to a child's cognitive

and language development, social and emotional development, hygiene, nutrition, and selfhelp skills, as well as gross and fine motor skills.

08 Interest inventory—An assessment used to measure the extent to which a student's pattern

of likes and dislikes corresponds to those of individuals who are known to be successfully

engaged in a given vocation, subject area, program of studies, or other activity.

09 Language proficiency test—An assessment used to measure a student's level of

proficiency (i.e., speaking, writing, reading, and listening) in either a native language or an

acquired language.
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10 Manual dexterity test—An assessment to measure a student's ability to move his or her

hands easily and skillfully. This test may be used in the identification of aptitudes for certain

occupations.

11 Mental ability (intelligence) test—An assessment to measure a student's general ability to

successfully and rapidly adapt to new situations and to learn from experience.

12 Performance assessment—An assessment to measure a student's knowledge or skill by

requiring him or her to produce an answer or product that is not necessarily in a standardized

format. Examples of performance assessment include writing short answers, solving complex

mathematical problems, writing an extended essay, conducting an experiment, presenting an

oral argument, or assembling a portfolio of representative work.

13 Personality test—An assessment to measure a student's affective or nonintellectual aspects

of behavior such as emotional adjustment, interpersonal relations, motivation, interests, and

attitudes.

14 Portfolio assessment—An assessment to measure the quality of a collection of student

work or a series of student performances as interpreted by the student, a teacher, or an

independent evaluator.

15 Psychological test—An assessment to measure a sample of behavior in an objective and

standardized way.

16 Psychomotor test—An assessment to measure the motor effects of a student's mental or

cerebral processes.

17 Reading readiness test—An assessment to measure interrelated factors contributing to a

student's readiness to learn to read (e.g., linguistic maturity, experiential background,

perceptual maturity, and responsiveness to books and storytelling).

99 Other

Entity Uses: Assessment

1900 † Assessment Title—The title or description including a form number, if any, that identifies a particular

assessment.

Entity Uses: Assessment

1910 † Assessment Content—The description of the content or subject area (e.g., arts, mathematics, reading,

stenography, or a foreign language) of an assessment.

Entity Uses: Assessment

1920 † Subtest Type—The description of the specific subject matter of a subtest (e.g., reading

comprehension, vocabulary, mathematics, verbal, humanities, quantitative, geography) administered to

a student as a part of a combined assessment.

Entity Uses: Assessment

1930 † Level (for which Designed)—The typical grade level or range of grade levels for which an assessment

is designed.

Entity Uses: Assessment
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0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

Entity Uses: Assessment

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

 number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: Assessment

1940 † Grade Level when Assessed—The grade level of a student when assessed.

Entity Uses: Assessment

1950 Copyright Date—The month, day, and year that a publication lists for its copyright.

Entity Uses: Assessment

Administrative Issues—This category contains information relating to the administration of an assessment to a

student.

1959 Non-Participation Reason—The reason why the student did not participate in the assessment.

01 Absent

02 Not tested, language reason

03 Not tested, disability reason

99 Other

Entity Uses: Assessment

1960 Administration Method—The primary manner in which a test is administered to a student.

01 Group test—An assessment that is administered to a number of students at the same time.
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02 Individual test—An assessment that is administered to only one student at a time.

03 Both group and individual test—An assessment that is administered, in parts, to both a

group of students and to each student individually (e.g., a language test that has one part

administered orally/individually and a separate written part administered to a group).

Entity Uses: Assessment

1970 Administration Form—The primary manner in which a test is presented to a student.

01 Computer adaptive test—A test that primarily uses a computer that is menu-driven in its

administration. Instructions for taking the test are provided mainly through the computer

(e.g., menu-driven).

02 Oral test—A test that primarily uses a spoken language in its administration.

03 Written test—A test that primarily uses a written language in its administration.

99 Other

Entity Uses: Assessment

1980 Response Form—The primary manner in which a student responds to assessment inquiries.

01 Collaborative/group activity—A test that requires an activity in which two or more

students are involved. Each student is required to do his or her work individually within the

context of a group or as a contributing member of a group effort.

02 Computer simulation—A test that requires a student to use a computer or computer

program to successfully complete the assessment.

03 Constructed-response—A test that requires a student to supply his or her own response

rather than selecting one from a predetermined set of response options (e.g., an essay or short

answer response). This term is often referred to as supply-response.

04 Laboratory experiment—A test that requires a student to perform a structured experiment.

05 Selected-response—A test that requires a student to choose from among a predetermined

set of response options (e.g., a multiple-choice test).

06 Performance—A test that requires a student to supply a response in the form of overt

action (such as fitting pegs into a pegboard, tracing a maze, or playing a musical instrument)

rather than one of a written or oral nature.

99 Other

Entity Uses: Assessment

1990 Administration Language—The language in which an assessment is written or administered and/or in

which responses are provided.

(Note: A list of languages and dialects can be found in appendix G.)

Entity Uses: Assessment
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2000 † Special Accommodation—The type of special variation used in the administration of the test.

01 Adjustable swivel arm

02 Adjustable table height

03 Braille

04 Enlarged keyboard

05 Enlarged monitor view

06 Extra time

07 Foreign language dictionary

08 Large type booklet

09 Multi-day administration

10 One and half times the normal time

11 Reader

12 Recorder or amanuensis

13 Self-determined review of audio/videotape

14 Separate room

15 Signer/sign language interpreter

16 Special furniture

17 Special lighting

18 Track ball

19 Untimed

99 Other

Entity Uses: Assessment

2010 † Administration Date—The month, day, and year on which an assessment is administered.

Entity Uses: Assessment

2020 Location—The description of the place where an assessment is administered.

Entity Uses: Assessment

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts

are not required or requested separately).

Entity Uses: Evaluator

2030 Position—An individual's title of employment, official status or rank.

Entity Uses: Evaluator

Score/Results Reporting—This category contains information about assessment results, the manner in which

they are presented, and factors which may influence their interpretation.

2040 Assessment Reference Type—A classification of how results of achievement tests are related and

interpreted.

01 Norm-referenced—A student's test scores are related to that of a specified norm group, the

samples of which are used as the basis for interpreting test scores.
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02 Criterion-referenced—A student's test scores are related to a specified criterion and

expressed in terms of the knowledge or skill acquired (e.g., a given number of words typed

per minute with a specified degree of accuracy).

03 Achievement-level reference or benchmarked—A student's test scores are related to a

specified level of achievement and expressed in terms of the percentage of students reaching

that level.

99 Other

Entity Uses: Assessment

2050 † Norm Group—The group for which the scores of an assessment have been standardized for use in

interpreting the results.

01 Annual user norms

02 Catholic school norms

03 Equated national norms

04 Independent school norms

05 International norms

06 National probability sample

07 Peer school norms

08 Racial/ethnic norms

09 Regional norms

10 High socio-economic status (SES) norms

11 Low socio-economic status (SES) norms

12 State norms

13 Urban norms

14 Deaf norms

99 Other

Entity Uses: Assessment

2060 † Norm Year—The year when the assessment was given to a sample of students for the purpose of

establishing a standard of performance for that group of students.

Entity Uses: Assessment

2070 † Norming Period—The time of year when the assessment was given to a sample of students for the

purpose of establishing a standard of performance for that group of students (e.g., fall, mid-year, or

spring).

Entity Uses: Assessment

2080 † Score Range—The lowest and highest individual scores obtained by a group of students who are in

the same norm group.

Entity Uses: Assessment

2090 † Reporting Method—The measure in which results are presented.

01 Age score—A derived score used to express a student's test performance in terms of the

developmental-level characteristic of the average individual of a corresponding chronological

age. This is used more frequently with intelligence and achievement tests for children of

school age or below. Scores can be applied to determine a student's mental age (i.e., the
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average chronological age of students making a given raw score) or education age (i.e., test

performance according to the norm age on any given level).

02 C-scaled scores—A score expressed in normalized standard score of eleven units.

03 CEEB-scores—A score developed for use with the College Entrance Examination Board

tests and those tests by the Educational Testing Service as the basis for reporting scores on

many of its other special program tests. It is similar to other linear standard scores but has a

mean of 500 and a standard deviation of 100.

04 Grade equivalent or grade-level indicator—A derived score expressed as the grade

placement of those students for whom a given score was average.

05 ITED-score—A score developed for use with the Iowa Tests of Educational Development,

but which is now also used with the American College Testing Program and other tests. This

score has a mean of 15 and a standard deviation of five, and scores are based on a nationallyrepresentative sample of tenth- and eleventh-grade students.

06 Letter grade—A letter assigned to a corresponding qualitative value. (e.g., A=Excellent,

B=Above Average, C=Average, D=Below Average, and F=Failing). Corresponding

numerical ranges may vary for each letter grade.

07 Normal curve equivalent—A score expressed in a normalized standard score with a mean

of 50 and a standard deviation of 21.06. Scores range from 1 through 99 and an equal unit is

retained in the scale.

08 Normalized standard score—A score that resembles standard scores (z-scores) but which

is computed like percentile scores.

09 Number score—A number assigned corresponding to the total assessed quality of student

response (e.g., the number of answers a student provides that are correct) or the level of a

score using a holistic scoring guide usually used in writing assessments.

10 Pass-Fail—A score used to indicate whether a student passes or fails the assessment.

11 Percentage of items correct—A derived score used to express a student's performance as a

percentage of the maximum possible score.

12 Percentile rank—A derived score presented in terms of the percentage of students in a

specified group who fall below a given score point.

13 Proficiency level—A standardized qualitative expression use to indicate a student's

functional mastery of a specific skill (e.g., novice, apprentice, or master).

14 Ranking—An expression used to indicate the position of a student relative to other

students taking the same assessment (e.g., highest, second next highest, third, and so on).

Since the total number of cases limits the rank, the two numbers are often reported together.

15 Ratio IQ's—A score based on the ratio of mental age to chronological age. The ratio or

deviation IQ has a common standard deviation for all ages covered by the test.

16 Standard age score—A scores used in connection with certain Riverside Press tests where

the standard age score has a mean of 100 and a standard deviation of 16.
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17 Stanine score—A score expressed in a normalized standard of nine units (i.e., 1-9). In a

normal distribution, stanines have a mean of 5.0 and a standard deviation of 1.96.

18 Sten score—A score expressed in a normalized standard five units on either side of the

mean. In a normal distribution, sten scores have a mean of 5.5 and a standard deviation of

2.0.

19 T-score—A standard score expressed with a mean of 50 and a standard deviation of 10.

20 Z-score—A basic standard score expressed with a mean of 0 and a standard deviation of

1.0. It is widely used in test-related research where the mean is 0 and the standard deviation

is 1.0.

21 Achievement level—A score that indicates the student's proficiency in a particular subject

matter. Performance is usually described in achievement levels (e.g., a range from "basic" to

"advanced").

22 Mastery level—A score that indicates a student's mastery of a particular subject matter.

Performance is usually categorized as "Mastered" or "Not Mastered."

99 Other

Entity Uses: Assessment

2100 † Score Results—The description of a meaningful raw score or statistical expression of the performance

of a student or group of students on an assessment.

Entity Uses: Assessment

2110 Score Interpretation Information—The type of unusual testing conditions that must be known to

properly interpret an individual’s test score.

01 Special circumstances (something unusual occurred during testing that may have

affected how the student performed)

02 Nonstandard administration procedure (e.g., special accommodations made)

03 Experience only

04 Diagnostic only

05 Experience and diagnostic

06 Alternative assessment for children with disabilities

99 Other

Entity Uses: Assessment

2120 Reporting and Documentation—The description of results of a qualitative assessment of a student's

performance, progress, or development. Such observations and/or evaluations are often documented in

the form of a parent or teacher report, or a student's performance portfolio, and may be used when

planning education and care for the student.

Entity Uses: Assessment
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F. TRANSPORTATION

Section F, Transportation, concerns the transportation of students to and from school and school-related

activities.

Entity Uses: Student

Transportation Contact

Transportation Vehicle

Transportation Information—Identifies information about a student's transportation needs and services

received.

2130 † Transportation Status—Information about whether or not a student is transported to and/or from

school or receives services, aid, or payment in lieu of transportation.

01 Transported at public expense—The student is transported between home and school at

public expense: 1) the parent/guardian is reimbursed for transportation directly; 2) the local

education agency receives some state transportation aid; or 3) the local education agency

assumes all transportation expenses.

02 Transported at reduced public expense—The student is transported between home and

school at a reduced fare with the difference in rate subsidized at public expense. This

includes situations where the student pays only a portion of the transportation cost to and from

school (e.g., reduced rate bus or train tickets).

03 Transported, but not at public expense—The student is transported between home and

school, but not at public expense. This includes situations where his or her parent/guardian

pays the school or education agency for such transportation. Riding in a private vehicle, a

motorcycle, and public transportation at student expense are also included.

04 Provided room, board, or payment in lieu of transportation—The student is provided

room, board, and/or payment in lieu of transportation between home and school.

05 Not transported—The student is not transported between home and school, nor does the

student receive any payment or service in lieu of transportation. This includes situations in

which the student drives, walks, or rides a bicycle.

99 Other

Entity Uses: Student

2140 State Transportation Aid Qualification—The qualification status of a student entitling the local

education agency to receive state transportation aid.

01 Qualifies for regular aid—The local education agency is eligible to receive regular state

transportation aid for the student.

02 Qualifies for special education aid—The local education agency is eligible to receive state

transportation aid for the student because of disabilities requiring special education.
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03 Does not qualify—The local education agency is not eligible to receive transportation aid

for the student.

99 Other

Entity Uses: Student

2150 † Transportation at Public Expense Eligibility—The eligibility of a student for transportation between

home and school at local public expense because of distance, disability, or other reasons.

01 Eligible because of distance—The student is eligible for transportation at public expense

because of the distance between home and school.

02 Eligible because of disability—The student is eligible for transportation at public expense

because of a sensory, physical, mental, or emotional disability.

03 Eligible because of disability and distance—The student is eligible for transportation at

public expense because of a combination of his or her disability and the distance between

home and school.

04 Eligible because of hazardous conditions—The student is eligible for transportation at

public expense because the route along which he or she must walk is considered to be

hazardous for reasons determined by state or local school authorities.

05 Eligible because of program for desegregation or integration—The student is eligible for

transportation at public expense because a locally initiated or court mandated program for

achieving racial or cultural integration or for ending previous segregation.

06 Eligible because of special instruction—The student is eligible for transportation at public

expense to other facilities to receive specialized instruction such as vocational training or

magnet programs.

07 Not eligible—The student is not eligible for transportation at public expense between

home and school.

99 Other

Entity Uses: Student

2160 † Special Accommodation Requirements—Specific requirements needed to accommodate a student's

physical needs, which may include special equipment installed in a vehicle or a special arrangement

for transportation.

Entity Uses: Student

Transportation Contact—The individual who is responsible for a student's transportation to and/or from

school or the person who receives the individual at a bus stop or other location.

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts

are not required or requested separately).

Entity Uses: Transportation Contact
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0440 Complete Permanent Address—The street number and name, apartment/room/suite number, city,

county, state, zip code, and country of an individual’s or organization’s permanent address.

Entity Uses: Transportation Contact

0460 Communication Status—An indication of special circumstances which affect communication to an

individual, organization, or institution via a telephone (e.g., no telephone connection, no one available

to answer the telephone during certain hours).

Entity Uses: Transportation Contact

0461 Communication Number Type—The type of communication number listed for an individual or

organization.

01 Alternate telephone number

02 Answering service

03 Beeper number

04 Telephone extension

05 Home facsimile number

06 Home phone number

07 Night telephone number

08 Other residential facsimile number

09 Other residential telephone number

10 Appointment phone

11 Personal cellular number

12 Personal phone number

13 Telex number

14 Telemail

15 Voice mail

16 Work cellular number

17 Work facsimile number

18 Work telephone number

Entity Uses: Transportation Contact

0470 Communication Number—The telephone number including the international code, area code, and

extension, if applicable.

Entity Uses: Transportation Contact

0489 Electronic Mail Address Type—The type of electronic mail (email) address listed for an individual

or organization.

01 Home/personal

02 Work

99 Other

Entity Uses: Transportation Contact

0490 Electronic Mail Address—The electronic mail (email) address of an individual or organization.

Entity Uses: Transportation Contact
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Distance/Time Information—Information about the distance and time a student must travel to school.

2170 Distance From Home To School—The distance between a student's residence and the school

measured according to state or local regulations.

Entity Uses: Student

2180 Total Distance Transported—The total round-trip distance the student travels between his or her

transfer point or bus stop and school (including the subsequent return trip).

Entity Uses: Student

2190 Length of Time Transported—The usual time a student spends in a vehicle when riding from his or

her transfer point or bus stop to the school (including the subsequent return trip).

Entity Uses: Student

Vehicle Information—Information about the different types of vehicles used to transport a student.

2200 Ownership/Type—The ownership and type of vehicle used for the transportation of students. The

designation of school bus ownership is based on ownership of the chassis.

01 Agency-owned school bus—A passenger motor vehicle owned by a local education

agency, intermediate unit, or state that is designed or used to carry more than ten passengers

in addition to the driver and is likely to be primarily used for transporting students to and from

school.

02 Privately-owned school bus—A passenger motor vehicle, not owned by a local

educational agency, intermediate unit, or state, which is designed or used to carry more than

ten passengers in addition to the driver and is likely to be primarily used for transporting

students to and from school.

03 Agency-owned vehicle—A vehicle, other than a school bus, that is owned by a local

education agency, intermediate unit, or state and used for the transportation of students.

04 Privately-owned vehicle—A vehicle, other than a school bus, that is not owned by a local

educational agency, intermediate unit, or state, used for the transportation of students. This

may include a parent's automobile.

05 Publicly-owned vehicle—A vehicle owned by a city or non-education state agency used

primarily or exclusively for the transportation of students.

06 Taxi/cab—An automobile that transports individuals for a fee.

07 Local public transportation—Any other transportation that is provided locally for general

public use (for which there may be a fee charged), including bus, train, or van transportation.

99 Other

Entity Uses: Transportation Vehicle
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0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

Entity Uses: Transportation Vehicle

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

 number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: Transportation Vehicle

2210 Route Description—A description of the route traveled when picking up or returning students before

school or after school in delivering them to school, home, or a designated transfer point or bus stop.

Entity Uses: Transportation Vehicle

2220 Run Description—A description of the portion of a route during which students are on board a vehicle

and actually being transported. A run can be driven more than one time a day. Types of runs may

include: kindergarten (a.m.), kindergarten (p.m.), elementary (regular or disabled), secondary (regular

or disabled), vocational, special education, field trip, and extended year (more than 180 days)

elementary or secondary.

Entity Uses: Transportation Vehicle

2230 Stop Description—A designation (often numeric) assigned by the school or agency to identify various

stops along a vehicle's route.

Entity Uses: Transportation Vehicle
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G. HEALTH CONDITIONS

Section G, Health Conditions, includes information concerning various aspects of a student's current physical

condition, health history, evaluations, physical limitations, and health care provider.

Entity Uses: Student

Health Care Provider

Health Evaluation

Identifiers—This category includes a student's health record identification number, descriptive measurements

of height and weight, and identification of hair and eye colors, and outstanding birthmarks that might be

recorded over a period of time.

0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

Entity Uses: Student

Health Care Provider

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

 number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: Student

Health Care Provider

2240 Height—A measurement of an individual from head to sole with shoes removed.

Entity Uses: Student

2250 Weight—A measurement of an individual's heaviness (in ordinary clothing with shoes removed) as

determined by weighing.

Entity Uses: Student
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2260 Hair Color—The color that best describes an individual's hair.

01 Black

02 Blonde

03 Brown

04 Gray

05 Red

98 None

99 Other

Entity Uses: Student

2270 Eye Color—The color that best describes an individual's eyes.

01 Black

02 Blue

03 Brown

04 Green

05 Hazel

06 Red

07 Violet

99 Other

Entity Uses: Student

2280 Birthmark—A mole, mark, or blemish present on the body from birth.

Entity Uses: Student

2290 Blood Type—An indication of the group into which an individual's blood is classified with reference

to the type of agglutinogen of its corpuscles and its Rh. factor.

Entity Uses: Student

Oral Health—The condition of an individual's mouth or oral cavity; more specifically the condition of the hard

tissues (i.e., teeth and jaws) and the soft tissues (i.e., gums, tongue, lips, palate, mouth floor, and inner cheeks).

Good oral health denotes the absence of clinically manifested disease or abnormalities of the oral cavity.

2300 Number of Teeth—The number of natural teeth present or erupting.

Entity Uses: Student

2310 Number of Permanent Teeth Lost—The number of permanent teeth lost naturally or due to

extraction or accident.

Entity Uses: Student

2320 Number of Teeth Decayed—The number of natural teeth present with obvious decay.

Entity Uses: Student
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2330 Number of Teeth Restored—The number of natural teeth present that have dental restoration (e.g., by

filling and/or capping).

Entity Uses: Student

2340 Occlusion Condition—The relationship between the biting surfaces of the upper and lower teeth when

they are in contact.

01 Normal occlusion—Upper and lower teeth close together normally.

02 Mild malocclusion—Some upper and/or lower teeth are out of normal alignment.

03 Moderate malocclusion—Most upper and lower teeth do not close together normally.

04 Severe malocclusion—Upper and lower teeth are extensively misaligned. The individual

exhibits severe overbite or overjet.

Entity Uses: Student

2350 Gingival (Gum) Condition—The condition of the gums according to the extent of deviation from the

normal state.

01 Normal—Gums are firm, stippled and appear healthy.

02 Mild deviation—Gums appear inflamed.

03 Moderate deviation—Gums bleed slightly and are enlarged around one or more teeth.

04 Severe deviation—Gums are swollen, bleed readily, and pus is present.

Entity Uses: Student

2360 Oral Soft Tissue Condition—The condition of the tongue, lips, palate, floor of mouth, and inner

cheeks.

01 Normal—Tissues appear healthy.

02 Mild deviation—Tissues have slight bleeding and/or enlargement.

03 Moderate deviation—Tissues exhibit a lesion of small size (e.g., a cold sore or cold

blister) which has persisted for fewer than 10 days.

04 Severe deviation—Tissues exhibit an obvious lesion (e.g., an ulcer or new growth) which

has persisted for more than 10 days.

Entity Uses: Student

2370 Dental Prosthetics—The description of a placement of artificial teeth and other devices used to

replace or correct dental problems.

01 Partial denture—One or more partial dentures, fixed or removable.

02 Full denture—A full upper and/or lower denture (plate).

Entity Uses: Student
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2380 Orthodontic Appliances—The description of a placement of braces, wires, retainers, or other

equipment used to correct abnormally aligned or positioned teeth.

Entity Uses: Student

Maternal and Pre-Natal Condition—The condition as well as the type and extent of medical care received by

a student's mother prior to the birth of the student.

2390 Initial Pre-Natal Visit (Gestational Age)—The number of months in gestational age at which a

woman first had an office visit to a doctor or other qualified medical professional regarding the

pregnancy.

Entity Uses: Student

2400 Total Number of Pre-Natal Visits During Pregnancy—The total number of times a woman visited a

doctor or a qualified medical professional from the time the pregnancy was confirmed until the birth of

the child.

Entity Uses: Student

2410 Total Weight Gain During Pregnancy—The total number of pounds a pregnant woman gained in

weight from the beginning of the pregnancy until the birth of the child.

Entity Uses: Student

Conditions at Birth—Information regarding the health and/or other medical conditions observed or measured

at a student's birth.

2420 Weight at Birth—The weight of a child at birth in pounds and ounces.

Entity Uses: Student

2430 Gestational Age at Birth—The gestational age of a child at birth in number of weeks.

Entity Uses: Student

2440 Health Condition at Birth—The description of a child's medical and health condition observed or

diagnosed at birth which may indicate the need for further medical care or assessment. Such

conditions may include anoxia, premature birth, low birth weight (less than 2500 grams/ 5 pounds 8

ounces), respiratory distress syndrome, and metabolic or central nervous system disorders.

Entity Uses: Student
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Health History—A record of an individual's afflictions, conditions, injuries, accidents, treatments, and

procedures.

2450 Diseases, Illnesses, and Other Health Conditions—An instance in which an individual has

contracted a disease, illness or other health condition which might or does affect his or her school

performance.

(Note: A list of medical classifications, procedures, and codes can be found in appendix I.)

Entity Uses: Student

2460 Medical Treatment—A medical procedure (including surgery) an individual has undergone which

might or does affect his or her school performance.

(Note: A list of medical classifications, procedures, and codes can be found in appendix I.)

Entity Uses: Student

2470 School Health Emergency Action—An emergency administration of medication, provision of

medical procedures, or care for serious injuries (those requiring immediate attention from a health care

provider and causing a student to miss more than one-half day of school) a student receives during the

hours of school attendance or while he or she is under the guidance and care of school staff members.

Entity Uses: Student

2480 Injury—The description of an injury that is sustained that might or does affect an individual's

performance.

(Note: A list of medical classifications, procedures, and codes can be found in appendix I.)

Entity Uses: Student

2490 Substance Abuse—An instance during which an individual is known to have used licit or illicit drugs

(e.g., heroin, amphetamines, barbiturates, prescription drugs, or alcohol) in an amount, frequency,

and/or pattern of use that interfered with his or her psychological, physiological, social, and/or

academic functioning.

Entity Uses: Student

2500 Routine Health Care Procedure Required at School—A non-emergency health care procedure (e.g.,

catheterization or tracheostomy care for an injury) or medication administered by a qualified school

staff member during the hours of school attendance or while he or she is under the guidance and care

of school staff members.

(Note: A list of medical classifications, procedures, and codes can be found in appendix I.)

Entity Uses: Student

2510 Health Condition Progress Report—A periodic update on a continuing health concern or medical

treatment an individual may be experiencing.

Entity Uses: Student
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2520 Health Care History Episode Date—The month, day, and year of diagnosis, treatment, or update of

any health condition an individual may have experienced.

Entity Uses: Student

Medical Evaluations—A record of diagnostic examinations an individual may undergo for identification or

evaluation of a medical process or condition.

2530 Evaluation Sequence—An indication of the sequence of the evaluation.

01 Initial

02 Review

03 Screening

Entity Uses: Health Evaluation

2540 Medical Examination Type—A designation of the specific type of test administered to an individual

for the purpose of screening or evaluating a medical condition, process, or impairment.

01 Vision evaluation—An examination used to measure an individual's ability to see.

02 Hearing evaluation—An examination used to measure an individual's ability to perceive

sounds.

03 Speech and language evaluation—An assessment conducted to determine if a

communication disorder exists, including consideration of etiology, severity, and prognosis.

04 Routine physical examination/screening—An examination used to evaluate an

individual's general health condition.

05 Special physical examination—An examination used to diagnose the causes of specific

symptoms or problems, including those performed during an emergency.

06 Physical examination for sports participation—An examination used to determine an

individual's fitness to participate in sports activities in the physical education program and/or

interscholastic athletics. An educational institution, or local or state agency often requires this

examination.

99 Other

Entity Uses: Health Evaluation

2550 Medical Examination Instrument Description/Title—The description or title of an evaluative

instrument (e.g., a specific chart or mechanical device) that has been used to identify or evaluate an

individual's health condition (e.g., Snellen Illiterate "E" Test, Snellen Alphabetic Test, Pure Tone

Audiometric Test, Speech Discrimination Test-Unaided and Aided, Mantoux Tuberculosis test, or

sickle cell anemia blood test).

Entity Uses: Health Evaluation

2560 Medical Examination Date—The month, day, and year on which a health evaluation occurred.

Entity Uses: Health Evaluation
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2570 Uncorrected Score/Results—A qualitative or quantitative description or indicator of an individual's

health status, condition, performance, or assessed ability without the assistance of corrective

equipment. This is recorded after a medical examination is performed.

Entity Uses: Health Evaluation

2580 Corrected Score/Results—A revised qualitative or quantitative description or indicator of an

individual's health status, condition, performance, or assessed ability with the assistance of corrective

equipment. This is recorded after a medical examination is performed.

Entity Uses: Health Evaluation

2590 Medical Examination Unit of Measure—The scale or standard by which the score or results of a

medical examination are measured or compared (e.g., fractional notation referring to distance/smallest

line read for vision, decibels for hearing loss, or hertz for sound frequency).

Entity Uses: Health Evaluation

2600 Blood Pressure—An indication of an individual's blood pressure as measured by a qualified health

care provider, usually expressed in terms of systolic pressure relative to diastolic pressure.

Entity Uses: Health Evaluation

2610 Overall Diagnosis/Interpretation of Vision—An appraisal of an individual's vision, including

consideration of both test results and other factors.

01 No significant impairment—An individual who does not have visual impairment, muscle

imbalance, glaucoma, refractive error, amblyopia, or any other condition that adversely

affects his or her educational performance or visual acuity.

02 Slight or mild impairment—An individual whose visual acuity measures below normal for

his or her age (e.g., below 20/20 on the Snellen scale), or whose vision is impaired in any of

its functions, as manifested by imperfect depth perception, faulty muscular action, color

blindness, or a limited field of vision (poor peripheral vision or poor central vision). Such

impairment, however, is not of the severity as to adversely affect the normal functioning of

the individual.

03 Partially seeing—An individual who has severely impaired vision but has sufficient

residual vision (with correction) to include the perception of printed materials as a means of

learning.

04 Blind—An individual who is sightless or who has such limited vision that he or she must

rely on hearing and touch as a chief means of learning.

Entity Uses: Student

2620 Overall Diagnosis/Interpretation of Hearing—An appraisal of an individual's hearing, including

consideration of both test results and other factors.

01 No significant impairment—An individual who has no hearing loss, or a loss of less than

20 decibels in the better ear.

02 Mild impairment—An individual who has a hearing loss between 21 and 40 decibels in

the better ear.
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03 Moderate impairment—An individual who has a hearing loss between 41 and 55 decibels

in the better ear.

04 Moderate severe impairment—An individual who has a hearing loss between 56 and 70

decibels in the better ear.

05 Severe impairment—An individual who has a hearing loss between 71 and 90 decibels in

the better ear.

06 Profound impairment—An individual who has a hearing loss of 91 decibels or more in

the better ear.

Entity Uses: Student

2630 Overall Diagnosis/Interpretation of Speech and Language—An appraisal of an individual's speech

and language, including consideration of both test results and other factors.

01 No significant impairment—The normal range of patterns in speech and language

development.

02 Articulation disorder—The atypical production of speech sounds characterized by

substitutions, omissions, additions or distortions that may interfere with intelligibility.

03 Fluency disorder—An interruption in the flow of speaking characterized by atypical rate,

rhythm, and repetitions in sounds, syllables, words, and phrases. This may accompanied by

excessive tension, struggle behavior, and secondary mannerisms.

04 Voice disorder—Abnormal production and/or absences of vocal quality, pitch, loudness,

resonance, and/or duration, which are inappropriate for an individual's age and/or sex.

05 Language disorder—Impaired comprehension and/or use of spoken, written, and/or other

symbol systems. The disorder may involve the form, content, and/or function language in any

combination.

99 Other

Entity Uses: Student

2640 Service Alternatives—A professional opinion of an evaluator as to whether corrective or

rehabilitative services are required for an individual (e.g., speech therapy) because of his or her

condition or impairment.

01 "Normal" development problem—The identified condition is expected to disappear

within a reasonable length of time with the normal development of an individual.

02 Special assistance needed—The identified condition is believed to require corrective

equipment or services.

Entity Uses: Student

2650 Corrective Equipment Prescribed—A description of the corrective equipment (e.g., contact lenses,

glasses, or hearing aid) that an individual's condition necessitates.

Entity Uses: Student
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2660 Corrective Equipment Purpose—A description of the reason for or the prescribed use of corrective

equipment.

Entity Uses: Student

2670 Diagnosis of Causative Factor (Condition)—An evaluation of the physiological reason for an

individual's condition or impairment by a qualified health care provider.

Entity Uses: Student

2680 Condition Onset Date—The month, day, and year of the onset of a condition.

Entity Uses: Student

Disabling Conditions—Current health conditions (e.g., orthopedic, neurological, cardiac, or respiratory) that

have been identified by a health care provider or other qualified evaluator and may incapacitate an individual in

any way.

2690 † Primary Disability Type—The major or overriding disability condition that best describes an

individual's impairment (e.g., the impairment that is most disabling).

01 Autism—A developmental disability significantly affecting verbal and non-verbal

communication and special interaction, generally evident before age three, which adversely

affects a child's educational performance. Other characteristics often associated with autism

are irregularities and impairments in communication, engagement in repetitive activities and

stereotyped movements, resistance to environmental change or charge in daily routines, and

unusual responses to sensory experiences. The term does not include children whose

educational performance is adversely affected primarily because the children have an

emotional disturbance.

02 Deaf-blindness—Concomitant hearing and visual impairments that cause such severe

communication and other developmental and educational problems that an individual with

deaf-blindness cannot be accommodated in special education programs solely for deaf or

blind individuals.

03 Hearing impairment—A hearing impairment, whether permanent or fluctuating, (which

would not be considered to be a state of deafness) that adversely affects an individual's

educational performance.

04 Mental retardation—A state of significantly below-average general intellectual

functioning existing concurrently with deficits in adaptive behavior that is manifested during

the developmental period, which adversely affects an individual's educational performance.

05 Multiple disabilities—Concomitant impairments (e.g., mental retardation-blind or mental

retardation-orthopedic impairments), the combination of which causes such severed

educational problems that an individual cannot be accommodated in special education

programs solely for one of the impairments. This term does not include deaf-blindness.

06 Orthopedic impairment—A severe orthopedic impairment which adversely affects an

individual's educational performance. The term includes impairments caused by congenital

anomaly (e.g., clubfoot or absence of some member), impairments caused by some disease

(e.g., poliomyelitis or bone tuberculosis), and impairments from other causes (e.g., cerebral

palsy, amputations, and fractures or burns which cause contractures).
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07 Emotional disturbance—Either: 1) A condition exhibiting one or more of the following

characteristics over a long period of time and to a marked degree, which adversely affects an

individual's educational performance:

a. An inability to learn that cannot be explained by intellectual, sensory, or health

factors;

b. An inability to build or maintain satisfactory interpersonal relationships with peers

and teachers;

c. Inappropriate types of behaviors or feelings under normal circumstances;

d. A general pervasive mood of unhappiness or depression; or

e. A tendency to develop physical symptoms or fears associated with personal or

school problems.

or, 2) A schizophrenic individual. This term does not include those who are socially

maladjusted unless it is determined that they have a serious emotional disturbance.

08 Specific learning disability—A disorder in one or more of the basic psychological

processes involved in understanding or in using language whether spoken or written, which

may manifest itself as an imperfect ability to listen, think, speak, read, write, spell, or perform

mathematical calculations. The term includes such conditions as perceptual disabilities, brain

injury, minimal brain dysfunction, dyslexia, and developmental aphasia. The term does not

include individuals who have learning problems which are primarily the result of visual,

hearing, or motor disabilities, mental retardation, emotional disturbance, or environmental,

cultural, or economic disadvantage.

09 Speech or language impairment—A communication disorder such as stuttering, impaired

articulation, and language or voice impairments which adversely affect an individual's

educational performance.

10 Traumatic brain injury—An acquired injury to the brain caused by an external physical

force resulting in total or partial functional disability or psychosocial impairment, which

adversely affects an individual's educational performance. The term includes open or closed

head injuries resulting in impairments in one or more areas including cognition, language,

memory, attention, reasoning, abstract thinking, judgment, problem-solving, sensory,

perceptual and motor abilities, psychosocial behavior, physical functions, information

processing, and speech. The term does not include brain injuries that are congenital or

degenerative, or brain injuries induced by birth trauma.

11 Visual impairment—A visual impairment which, even with correction, adversely affects

an individual's educational performance. The term includes both partially seeing and blind

individuals.

12 Other health impairment—A condition that causes limited strength, vitality, or alertness

due to chronic or acute health problems such as a heart condition, tuberculosis, rheumatic

fever, nephritis, asthma, sickle cell anemia, hemophilia, epilepsy, lead poisoning, leukemia, or

diabetes, and which adversely affects an individual's educational performance.

13 Deafness—A hearing impairment that is so severe that the child is impaired in processing

linguistic information through hearing, with or without amplification, that adversely affects a

child's educational performance.

14 Developmental delay—Each state determines the definition of this term to be used by that

state. The definition must: 1) specify that a child may be determined to be eligible if the child

has a delay in one or more of the following developmental areas: cognitive development,

physical development, including vision and hearing, language and speech development,
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133

psychosocial development, or self-help skills; 2) designate the levels of functioning, or other

criteria, that will be used in determining a child's eligibility as a result of a developmental

delay; and 3) describe the procedures the State will use to determine the existence of a

developmental delay in each developmental area.

15 Infants and toddlers with disabilities—Individuals from birth through age 2 who need

early intervention services because they, 1) are experiencing developmental delays, as

measured by appropriate diagnostic instruments and procedures, in one or more of the

following areas:

a. Cognitive development;

b. Physical development, including vision and hearing;

c. Communication development;

d. Social or emotional development;

e. Adaptive development;

or, 2) have a diagnosed physical or mental condition that has a high probability of resulting in

developmental delay. The term may also include, at a state's discretion, children from birth

through age 2 who are at risk of having substantial developmental delays if early intervention

services are not provided.

Entity Uses: Student

2691 † Qualified Individual with Disabilities under Section 504 of the Rehabilitation Act—The qualified

individual is a handicapped person who has a physical or mental impairment that substantially limits

one or more major life activities, has a record of such an impairment, or is regarded as having such an

impairment. The qualified individual is a person with a disability who meets one of the following

conditions: is of an age during which it is mandatory, under state law, to provide such services to

persons with disabilities; is of an age during which persons without disabilities are provided such

services; OR a person for whom a state is required to provide a free appropriate public education under

the Individuals with Disabilities Education Act (IDEA) .

01 Yes

02 No

Entity Uses: Student

2692 † Qualified Individual with a Disability under the Individuals with Disabilities Education Act

(IDEA)—The qualified individual is a person with mental retardation, hearing impairments (including

deafness), speech or language impairments, visual impairments (including blindness), deaf-blindness,

serious emotional disturbance (hereinafter referred to as "emotional disturbance"), orthopedic

impairments, autism, traumatic brain injury, multiple disabilities, other health impairments, or specific

learning disabilities. In addition, for individuals from birth to age 2 and individuals between the ages

of 3 and 9, the qualified individual may be one who is experiencing developmental delays, as defined

by the state and as measured by appropriate diagnostic instruments and procedures, in one or more of

the following areas: physical development, cognitive development, communication development,

social or emotional development, or adaptive development; and one who, by reason thereof, needs

special education and related services.

01 Yes

02 No

Entity Uses: Student
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2693 † Qualified Individual with Disabilities under the Americans with Disabilities Act—The qualified

individual is an individual with a disability who, with or without reasonable modifications to rules,

policies, or practices, the removal of architectural, communication, or transportation barriers, or the

provision of auxiliary aids and services, meets the essential eligibility requirements for the receipt of

services or the participation in programs or activities provided by a public entity.

01 Yes

02 No

Entity Uses: Student

2700 Disability Level—The degree of disability as determined by a qualified evaluator (e.g., mild mental

retardation, moderate mental retardation, severe mental retardation).

Entity Uses: Student

2710 † Secondary Disability Type—A secondary disability condition that is identified with an individual, as

distinguished from a primary disability.

(Note: A list of disabilities for data element 2690 "Primary Disability Type" can be used as

codes.)

Entity Uses: Student

2700 Disability Level—The degree of disability as determined by a qualified evaluator (e.g., mild mental

retardation, moderate mental retardation, severe mental retardation).

Entity Uses: Student

2720 † Tertiary Disability Type—A tertiary disability condition that is identified with an individual, as

distinguished from a primary disability.

(Note: A list of disabilities for data element 2690 "Primary Disability Type" can be used as

codes.)

Entity Uses: Student

2700 Disability Level—The degree of disability as determined by a qualified evaluator (e.g., mild mental

retardation, moderate mental retardation, severe mental retardation).

Entity Uses: Student

Medical Laboratory Tests—Instances in which specific medical laboratory tests are applied to determine the

condition or functionality of bodily parts or systems or to identify diseases and abnormalities.

2730 Blood Test Type—An instance in which a sample of an individual's blood is withdrawn and

examined. Examples of blood tests include phenylketonuria (P.K.U.), serological test for syphilis

(S.T.S.), human immunodeficiency virus (H.I.V.), hemoglobin (HGH), hematocrit (HCT), complete

blood count (C.B.C.), blood type (Rh. factor), and sickle cell testing.

Entity Uses: Student
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2740 Tuberculosis Test Type—An instance in which a controlled amount of tuberculin is applied to an

individual determine the presence or absence of a tuberculosis infection. Examples of specific

procedures include the Mantoux test, the patch test, the tine test, and the Von Pirquet test.

Entity Uses: Student

2750 Medical Laboratory Procedure Results—Significant or relevant conclusions drawn by qualified

personnel about an individual's medical condition based on information gained from medical

laboratory procedures.

Entity Uses: Student

Immunizations—Instances in which an individual is protected or immunized against specific diseases by

inoculation or vaccination, or by having previously contracted a disease.

2760 † Immunization Type—An indication of the type of immunization that an individual has satisfactorily

received.

Entity Uses: Student

2770 Immunizations Mandated by State Law for Participation—An indication that an immunization is

specifically required by an organization or governing body. Some diseases for which immunizations

are most frequently required include: Diphtheria, Hepatitis B, Influenza, Mumps, Pertussis (whooping

cough), Poliomyelitis, Rubella (German measles), Rubeola (measles), Small Pox, Tetanus,

Tuberculosis (BCG), and Rh. Immune Globulin.

01 Required

02 Not required

Entity Uses: Student

2780 † Immunization Date—The month, day, and year on which an individual receives an immunization.

Entity Uses: Student

2790 † Immunization Status Code—An indication of circumstances or situations affecting the immunization

of a student.

01 First inoculation

02 Second inoculation

03 Third inoculation

04 Fourth inoculation

05 Fifth inoculation

06 Sixth inoculation

07 Seventh inoculation

08 Eighth inoculation

09 Ninth or greater inoculation

10 Medical exemption

11 Personal exemption

12 Religious exemption

13 Already had the disease

99 Other

Entity Uses: Student
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Nutrition—Information about an individual's dietary habits, needs, and limitations.

2800 Special Diet Considerations—Any regimen of special or limited food and drink intake chosen

voluntarily for medical, religious, or personal reasons, or prescribed for health reasons.

Entity Uses: Student

Referrals—The act of directing an individual to a qualified health care provider for medical assistance, health,

evaluation, or information.

2810 † Referral Purpose—The general reason an individual was referred for examination and assistance.

01 Physical, health, sensory, and related conditions—Instances in which an individual is

referred for examination and assistance because of physical, health, sensory, and related

problems.

02 School work or for intellectual, social, or emotional reasons—Instances in which an

individual is referred for diagnosis, assistance, or guidance with respect to his or her school

work or for intellectual, social, or emotional reasons.

Entity Uses: Student

2820 Referral Cause—The specific condition or reason indicating that a referral is necessary or advisable

(e.g., emotional problems, retarded reading skill development, difficulty with oral communication).

Entity Uses: Student

2830 † Referral Date—The month, day, and year on which an individual is referred to a specialized health

care provider.

Entity Uses: Student

2840 Referral Completion Date—The month, day, and year on which an individual is received, evaluated,

and examined by a specialized health care provider as a consequence of a referral.

Entity Uses: Student

2850 Referral Completion Report—The nature of action taken by the health care provider to whom the

referral was made.

Entity Uses: Student

Limitations on School Activities—The circumstance or situation in which an individual's participation in the

regular school program is modified or precluded.

2860 Limitation Description—A description of any specific modified activity, including alternative

placement (e.g., homebound and special programs) permitted or prescribed for an individual.

Entity Uses: Student
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2870 Limitation Cause—A description of the reason for imposing or allowing the restriction or limitation

on an individual's school activities.

Entity Uses: Student

2880 Limitation Beginning Date—The month, day, and year on which an authorized evaluator

recommends that the limitation of activity be instituted.

Entity Uses: Student

2890 Limitation Ending Date—The month, day, and year on which an authorized evaluator recommends

that the limitation of activity be disregarded.

Entity Uses: Student

Health Care Provider—A professional individual with the responsibility to provide any of a variety of health

care services to a student.

2900 Provider Type—A designation of the occupation of an individual who is responsible for providing a

student with health care (e.g., physician, surgeon, nurse, psychiatrist, pharmacist, or midwife).

Entity Uses: Health Care Provider

2910 Provider Specialty—A designation of the particular professional discipline in which a health care

provider's training and experience is focused (e.g., orthopedic surgery, urology, or psychiatry).

Entity Uses: Health Care Provider

2920 Provider Authority—An indication of the relationship of the health care provider to the patient.

01 School provider

02 Personal/family provider

03 Public agency provider

99 Other

Entity Uses: Health Care Provider

2930 Referral Status—An indication as to whether the health care provider is acting as a referring provider

or a receiving provider.

01 Referring provider

02 Receiving provider

Entity Uses: Health Care Provider

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts

are not required or requested separately).

Entity Uses: Health Care Provider
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138

0440 Complete Permanent Address—The street number and name, apartment/room/suite number, city,

county, state, zip code, and country of an individual’s or organization’s permanent address.

Entity Uses: Health Care Provider

0460 Communication Status—An indication of special circumstances which affect communication to an

individual, organization, or institution via a telephone (e.g., no telephone connection, no one available

to answer the telephone during certain hours).

Entity Uses: Health Care Provider

0461 Communication Number Type—The type of communication number listed for an individual or

organization.

01 Alternate telephone number

02 Answering service

03 Beeper number

04 Telephone extension

05 Home facsimile number

06 Home phone number

07 Night telephone number

08 Other residential facsimile number

09 Other residential telephone number

10 Appointment phone

11 Personal cellular number

12 Personal phone number

13 Telex number

14 Telemail

15 Voice mail

16 Work cellular number

17 Work facsimile number

18 Work telephone number

Entity Uses: Health Care Provider

0470 Communication Number—The telephone number including the international code, area code, and

extension, if applicable.

Entity Uses: Health Care Provider

0489 Electronic Mail Address Type—The type of electronic mail (email) address listed for an individual

or organization.

01 Home/personal

02 Work

99 Other

Entity Uses: Health Care Provider

0490 Electronic Mail Address—The electronic mail (email) address of an individual or organization.

Entity Uses: Health Care Provider
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0130 † Identification Number—A unique number assigned to an individual, organization, or institution by a

school, an education agency, a state, or other organization.

 Entity Uses: Health Care Provider

0140 † Identification System—A numbering scheme that is used for identification and record-keeping

purposes by schools, social services, or other agencies to refer to an individual, institution, or

organization.

 01 Driver's license number

02 Health record number

03 Medicaid number

04 Migrant number

05 Professional certificate or license number

06 School-assigned number

07 Selective service number

08 Social security administration number

09 College Board/ACT code set of PK-grade 12 institutions

10 Local education agency (LEA) number

11 State education agency (SEA) number

12 U.S. Department of Education, National Center for Education Statistics (NCES)

 number

13 Other organization number (e.g., Roman Catholic Diocese or association number)

14 Prior incorrect social security administration number

15 U.S. government visa number

16 Personal ID number (used for access into system)

17 Family unit number

99 Other

Entity Uses: School

Other Health Information—Information about an individual's medical or health requirements that are not

otherwise addressed above.

2940 † Emergency Factor—An identification of a physical or medical condition of potential special

significance during an emergency treatment.

01 Allergy, aspirin

02 Allergy, insect bite

03 Allergy, iodine

04 Allergy, penicillin

05 Allergy, sulpha

06 Allergy, multiple

07 Asthma

08 Contact lenses worn

09 Diabetes

10 Drug dependency

11 Epilepsy

12 Hearing impaired

13 Heart disease

14 Hemophilia

15 Rheumatic fever

16 Speech impaired

17 Vision impaired
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98 None

99 Other

Entity Uses: Student

2950 † Related Emergency Needs—Specification of possible or actual emergency care an individual may

require.

Entity Uses: Student

2960 Insurance Coverage—The nature of insurance covering an individual's hospitalization and other

health or medical care.

01 Private insurance coverage

02 Medicaid insurance coverage

03 School insurance coverage

04 No insurance coverage

99 Other

Entity Uses: Student

2970 Health Care Plan—The description or title of the health care plan by which the individual is covered.

Entity Uses: Student

2980 Hospital Preference—The hospital to which an individual (or his or her parent/guardian) prefers to be

taken under emergency conditions.

Entity Uses: Student

2990 Medical Waiver—The description of special notation if, for any reason, an individual has been

granted a waiver and is not required to submit to certain medical examinations or treatments.

Entity Uses: Student

3000 Religious Consideration—A restriction and other considerations for medical treatment because of the

doctrines of an individual's religion.

Entity Uses: Student

3010 Other Special Health Needs, Information, or Instructions—The description of detailed specific

instructions (other than those included above) regarding an individual's medical or dental treatment as

directed by the individual or his or her parents/guardian, or health care provider.

Entity Uses: Student
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141

H. SPECIAL PROGRAM PARTICIPATION AND STUDENT SUPPORT SERVICES

Section H, Special Program Participation and Student Support Services, includes information concerning

student participation in support, enrichment, and special assistance programs as well as early childhood

programs (not limited to special needs populations) available through federal, state, or local agencies, public or

private schools, and for-profit, non-profit or other community-based organizations. Services may be

instructional or non-instructional in nature and may be provided in school or other-than-school facilities. Also

contained in this section is information about student eligibility identification and determination, program

modification rationale, types of supplementary programs provided, service delivery, and monitoring efforts.

Entity Uses: Student

Evaluator

Service Provider

Program/Service

Identification Procedure—A description of the procedures used to identify a student as eligible for student

support services or special assistance programs in early childhood, elementary or secondary education. These

programs supplement regular services offered by a school. Eligibility is based upon characteristics of the status

or condition of the student, his or her family, or their community, as mandated by program criteria.

3020 † Identification Procedure—The manner by which information about a student's potential need for

special services was gathered. This information may suggest, but does not require, that a student

receive supplemental services.

01 Education assessment—Use of a test or other assessment method to systematically

evaluate a student's knowledge and skills, including language fluency, to determine the

academic placement of the student, other than for special education.

02 Health assessment/screening—A comprehensive health evaluation to detect physical

conditions that impair or limit a student's functional capacity, other than for special education.

03 Parent/guardian referral—A request by the student's parent/guardian.

04 Physician referral—A professional recommendation or prescription by a qualified

medical doctor or personnel.

05 Self-report/survey—Information offered by the student or his or her parent/guardian in

response to questions in an interview or on a questionnaire.

06 Special education assessment/evaluation—Programs offered by schools or those available

through public or private agencies that administer tests that assess the suspected disabilities,

strengths and learning modalities of students who have been referred for special education.

These assessments are used to determine appropriate educational placement and to develop an

individualized education program (IEP) that will meet the student's special needs. Included

are evaluations which measure the student's social-emotional growth; personality

characteristics, independent living skills, sensory-motor, language and intellectual

functioning; hearing and visual acuity; articulation and fluency; and other factors that have an

effect on the student's ability to learn.
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 Student Support Services

142

07 Teacher referral—The noted observation of facts about student behavior or actions by

individuals who instruct the student.

99 Other

Entity Uses: Student

3030 † Identification Results—Information gathered by a qualified evaluator about an individual's need for a

special program/service.

Entity Uses: Student

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts

are not required or requested separately).

Entity Uses: Evaluator

Service Provider

Program/Service

2030 Position—An individual's title of employment, official status or rank.

Entity Uses: Evaluator

Service Provider

Program/Service

0120 † Name of Institution—The full legally or popularly accepted name of an organization (e.g., a school,

an association, or a company).

Entity Uses: Evaluator

Service Provider

Program/Service

0440 Complete Permanent Address—The street number and name, apartment/room/suite number, city,

county, state, zip code, and country of an individual’s or organization’s permanent address.

Entity Uses: Evaluator

Service Provider

Program/Service

0460 Communication Status—An indication of special circumstances which affect communication to an

individual, organization, or institution via a telephone (e.g., no telephone connection, no one available

to answer the telephone during certain hours).

Entity Uses: Evaluator

Service Provider

Program/Service

0461 Communication Number Type—The type of communication number listed for an individual or

organization.

01 Alternate telephone number

02 Answering service

03 Beeper number
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04 Telephone extension

05 Home facsimile number

06 Home phone number

07 Night telephone number

08 Other residential facsimile number

09 Other residential telephone number

10 Appointment phone

11 Personal cellular number

12 Personal phone number

13 Telex number

14 Telemail

15 Voice mail

16 Work cellular number

17 Work facsimile number

18 Work telephone number

Entity Uses: Evaluator

Service Provider

Program/Service

0470 Communication Number—The telephone number including the international code, area code, and

extension, if applicable.

Entity Uses: Evaluator

Service Provider

Program/Service

0489 Electronic Mail Address Type—The type of electronic mail (email) address listed for an individual

or organization.

01 Home/personal

02 Work

99 Other

Entity Uses: Evaluator

Service Provider

Program/Service

0490 Electronic Mail Address—The electronic mail (email) address of an individual or organization.

Entity Uses: Evaluator

Service Provider

Program/Service

3040 † Program Eligibility Indicator—An indication as to whether an individual is eligible to participate in

a special program or receive support services, regardless of whether he or she is actually enrolled and

participating. Eligibility is based upon the specific requirements of a given program.

01 Eligible

02 Not eligible

Entity Uses: Program/Service
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3050 † Program Participation Reason—Identified status or reason that a student needs special or

supplemental services.

01 Academic difficulty—An inability to reach or maintain expected educational levels

appropriate for the student's age group, measured competence, or grade level.

02 Academic excellence/enrichment—An ability to exceed expected educational levels

appropriate for the student's age group, measured competence, or grade level.

03 College admission preparation—A situation in which a student anticipates taking a

college admission examination and subsequently participates in a preparation class.

04 Family background—A situation involving the student's family background or preference

which requires modification in programs.

05 Language difficulty—A barrier to normal communication in the instructional setting,

including an inability to read, speak, write, or understand the instructional language.

06 Health reason—A physical condition or an identified disability that may restrict the

student's opportunities for academic success in regular classrooms.

07 Psychological reason—An emotional, attitudinal or behavioral condition which may affect

the student's ability to succeed in a regular classroom.

08 Socioeconomic reason—A disadvantaged status, based on a student's socioeconomic

background, which may indicate the student's ability to succeed in a regular classroom.

09 Legal reason (i.e., court-specified)—A situation in which the court, for various reasons,

specified that the student receive special or supplemental services. 

10 Development delay—The student is diagnosed by a certified specialist as experiencing

developmental delays and thus requires special or supplemental services.

99 Other

Entity Uses: Program/Service

3060 † Program Participation Identification Date—The month, day, and year on which a student is

identified as being eligible to participate in special programs or to receive support services.

Entity Uses: Program/Service

Early Childhood Program Participation—Information about a child's care, education, and/or services from

birth to enrollment in kindergarten (or first grade if kindergarten is not available). Programs include care,

education, and/or services provided by a parent/guardian, by a relative other than a parent/guardian, and by a

non-relative. Location, sponsorship, and funding of care, education, and/or services are also addressed.

3070 † Caregiver/Early Childhood Program Provider—A description of the individual or institution which

provides care, education, and/or services to the child.

01 Parent/guardian care, education, and/or services—Care, education, and/or services

provided by one or both of a child's parent/guardians.
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02 Relative care, education, and/or services—Care, education, and/or services provided on a

regular basis by an individual related to a child, other than a parent/guardian.

03 Non-relative care, education, and/or services—Care, education, and/or services provided

by an individual not related to the child such as a babysitter, nanny, au pair, nurse, tutor,

therapist, teacher, or other non-relative.

99 Other

Entity Uses: Program/Service

3080 † Early Childhood Program Setting—The site or setting in which a child receives his or her early

childhood care, education, and/or services.

01 Child's home—Care, education, and/or services provided in the child's home.

02 Home other than the child's—Care, education, and/or services provided in a home other

than the child's.

03 Public school—Care, education, and/or services provided in a public school facility

regardless of whether the programs are run by the school.

04 Private school or childcare facility—Care, education, and/or services provided in a private

school facility regardless of whether the programs are run by a school or a child care facility

other than a school.

05 Head Start Center (no matter where offered)—Care, education, and/or services provided

in a Head Start Center.

06 Religion-affiliated institution—Care, education, and/or services provided in a religious

institution (e.g., church, synagogue, temple, mosque).

07 Business/workplace—Care, education, and/or services provided in an institution that is

located at a business or a workplace.

08 Community-based or social services-sponsored center—Care, education, and/or services

provided in a community-based or social services-sponsored center.

09 University—Care, education, and/or services provided in a university or other

postsecondary educational institution.

10 Hospital or other treatment center—Residential care, education, and/or services provided

in a hospital or other treatment center in order to aid children with health problems or other

disabilities.

11 Shelter or orphanage—Residential care, education, and/or services provided in a nontreatment setting considered to be a temporary substitute for a family setting. Examples

include orphanages, shelters for abused children, disaster shelters, or homeless shelters.

These settings do not include homes that may be temporary in themselves but comprise a

regular lifestyle. For example, temporary housing for migrant children should be categorized

as a "home" location. Programs for homeless children should be categorized under the

appropriate definition for the type of program: as "home" if offered in a temporary shelter, as

"center-based" if offered in a center or other institution.
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99 Other

Entity Uses: Program/Service

3090 Family Day Care Status—An indication of the presence of other "non-sibling children" receiving

care, education, and/or services with the child.

01 Other non-sibling children present

02 No non-sibling children present

Entity Uses: Program/Service

3100 Caregiver/Early Childhood Program Description—The title (or description) which identifies the

caregiver or the early childhood programs in which a child participates (e.g., Head Start, University

Child Development Center, or Thomas Jefferson Elementary School).

Entity Uses: Program/Service

3110 † Early Childhood Program Sponsorship—The type of organizational sponsorship of an early

childhood program.

01 Public school sponsored program—Programs that are sponsored by a public school or

local education agency.

02 Publicly sponsored program—Programs such as Head Start, Even Start, and Special

Education that are sponsored by the federal government as well as programs such as "well

baby" classes sponsored by state or local governments (including those programs sponsored

by libraries and other agents of local government).

03 Non-profit and not-for-profit privately sponsored program—Programs that are sponsored

by churches, charitable associations, private groups, employers, and similar organizations that

provide services to children. They include non-profit and not-for-profit programs as specified

by state and/or local authorities whether or not user fees are charged. They include taxexempt and non-tax-exempt organizations as designated by the IRS using IRS rule 501(c)(3).

04 For-profit program—Programs sponsored by individuals or groups that have not been

specified by state and/or local authorities as non-profit or not-for-profit organizations. They

include tax-exempt and non-tax-exempt organizations as designated by the IRS using IRS rule

501(c)(3). Examples include independent, franchised, and chains of preschools, nursery

schools, and day care centers.

Entity Uses: Program/Service

3120 Early Childhood Program Funding Source—The primary method by which funds are generated in

order to support a program.

01 Sponsor generated—Funding is received primarily from the sponsor.

02 Client tuition/fees—Funding is received primarily from those revenues generated by

tuition and/or fees paid for early childhood services.
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03 Both sponsor generated and client tuition/fees—Funding is received from both

sponsorship and tuition or fees.

99 Other

Entity Uses: Program/Service

3130 Early Childhood Program Components—A description of the major purposes and contents of care,

education, and/or services provided to an individual (e.g., care and education, medical and dental

health, nutritional health, mental health, other health, parent/guardian involvement, social services).

Entity Uses: Program/Service

3131 Early Childhood Special Education Setting—The site or setting in which a child receives special

education early childhood care, education, and/or services.

01 Special education classroom in child care facility

02 Special education classroom in regular school building

03 Hospital facility, outpatient basis

04 Hospital facility

05 Other community-based setting

06 Special education classroom in trailers or portables outside regular school buildings

07 Facility sponsored by a state agency

08 A center in a facility other than a public or private school, a day care or children's

 facility, or other public programs such as Head Start

09 Home

Entity Uses: Program/Service

3132 Early Childhood Program Focus—An indication as to whether the programs and services provided

to a child have a special education focus.

01 Designed for children with developmental delay or disability

02 Designed for typically developing children

03 Designed for children with developmental delay and typically developing children

Entity Uses: Program/Service

Individualized Education Program Information—Information regarding efforts made to develop, implement,

and revise an Individualized Education Program (IEP) or other individualized programs for students requiring

such services.

3140 † Individualized Program Type—A designation of the type of program developed for a student.

01 Individualized education program (IEP)—A written instructional plan for students with

disabilities designated as special education students under the Individuals With Disabilities

Education Act (IDEA-Part B) which includes: 1) a statement of present levels of educational

performance of a child; 2) a statement of annual goals including short-term instructional

objectives; 3) a statement of specific education and related services to be provided and the

extent to which the child will be able to participate in regular educational programs; 4) a

projected date for initiation and anticipated duration of services; and 5) appropriate

objectives, criteria and evaluation procedures and schedules for determining, on at least an

annual basis, whether instructional objectives are being achieved.
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02 Individualized learning program (ILP)—An instructional plan tailored for an individual

student that serves as a framework for achieving both institutional requirements and personal

objectives.

03 Individualized family service program (IFSP)—A written plan for providing early

intervention services to a child (and his or her family) eligible under the Individuals With

Disabilities Education Act (IDEA-Part C). )

99 Other

Entity Uses: Student

3150 † Individualized Program Date Type—An indication of the significance of a date to an individualized

program.

01 Development date

02 Implementation date

03 Tentative revision date

04 Revision date

99 Other

Entity Uses: Student

3160 † Individualized Program Date—The month, day, and year on which the status of an individualized

program for a student is significantly altered.

Entity Uses: Student

3170 Number of Minutes per Week Included—The number of minutes per week that a student with

disabilities is served in a regular classroom with his or her non-disabled peers.

Entity Uses: Student

Special Program and Student Support Service Participation—Information regarding the student's

participation in one or more special programs after an identification process has been completed.

3180 † Special Assistance Program Name—The name of the services that result specifically from the receipt

of federal, state, and local funds or other assistance by the school, the school district, the student, or his

or her family, as designated by a grant, act, or public program. Such assistance (e.g., Title 1 funds) is

used explicitly for purposes specified by the appropriator. The allocation of funds is usually dependent

upon the status or condition of the student and/or his or her family. Eligibility requirements may be

based upon such diverse factors as income level, educational achievement, veteran's status, obsolescent

occupation, and/or disabilities of individuals within an identifiable population or carefully drawn

geographic or political subdivision.

(Note: A partial list of federally-funded educational programs is included in appendix J.)

Entity Uses: Program/Service
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3190 Benefit Type—Degree and focus of service a student receives as a result of student support or special

assistance programs.

01 Direct—Resources and services are specifically provided for, and rendered to, the student.

02 Incidental—Resources and services are provided to the state education agency (SEA),

intermediate agency, and/or local education agency (LEA) for programs aimed at designated

groups. Usually students identified as needing special assistance are counted in a larger

population with the size determining the amount of funding.

03 Both direct and incidental—Resources and services are provided for and rendered to the

student both directly and incidentally (e.g., special education).

Entity Uses: Program/Service

3200 † Program Funding Source—Ultimate and intermediate providers of funds for a particular program or

service.

01 Federal government

02 State government

03 Local government

04 Intermediate agency or government

05 Local administrative unit

06 School

07 Business

08 Community

09 Parent/guardian (tuition/fees)

10 Parent/teacher organizations

11 Individuals (endowments)

12 Foundations and other charitable organizations

13 Religious organizations

14 Parent/guardian's employer

15 Unions

16 Fraternal organizations

17 Insurance

99 Other

Entity Uses: Program/Service

3210 † Instructional Program Service Type—Special, modified educational services provided for students

who are identified for such services.

01 Bilingual education—Any program of instruction that uses more than one language to

teach a content area (e.g., Developmental Bilingual Education (DBE) or two-way bilingual

education).

02 Compensatory education for the disadvantaged—Programs which meet the special needs

of low-achieving children in poor neighborhoods. Services primarily consist of remedial

instruction in basic skills, counseling, and other supplemental non-instructional support.
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03 English as a Second Language (ESL)—Programs in which ESL students are placed in

regular immersion instruction for most of the school day but receive extra instruction in

English for part of the day. This extra help is based on a special curriculum designed to teach

English as a second language. The non-English home language may or may not be used in

conjunction with ESL instruction.

04 English language development—Programs of language development that go beyond the

teaching of basic vocabulary and grammar skills, and are designed to parallel English

language instruction for native speakers in content and approach. In such programs, English

vocabulary and mechanics are often embedded in engaging content and/or literature.

05 Gifted and talented—Programs that provide special educational opportunities including

accelerated promotion through grades and classes and an enriched curriculum for students

who are endowed with a high degree of mental ability or who demonstrate unusual physical

coordination, creativity, interest, or talent (often in the visual or performing arts).

06 Remedial education—Programs that are designed to develop specific cognitive skills,

usually in language arts or mathematics, from a deficient level to one that is appropriate to the

educational abilities and aspirations of the student.

07 Special education—Specially designed programs, at no cost to the parent/guardian, that

meet the needs of a child with disabilities including classroom instruction, instruction in

physical education, home instruction, and instruction in hospitals and instructions. The term

also includes speech pathology, or any other related service, if the service consists of specially

designed instruction at no cost to the parent/guardian and meets the unique needs of a child

with disabilities, and is considered "special education" rather than a "related service" under

state standards. The term also includes vocational education if it consists of specially

designed instruction, at no cost to the parent/guardian, which meets the unique needs of the

child.

08 Transitional Bilingual Education (TBE)—Programs in which reading is initially taught in

both the students' non-English home language and their second language (English) until their

English is proficient enough for them to participate successfully in a regular classroom. Use

of the non-English home language is phased out as regular English instruction is gradually

phased in.

09 Vocational education—Organized educational programs focusing on the preparation of

individuals for paid or unpaid employment, or for a career requiring training other than a

baccalaureate or advanced degree.

10 Exam preparation education—A set of classes designed to prepare students for college

admissions testing.

99 Other

Entity Uses: Program/Service
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3220 † Student Support Service Type—Type of related or ancillary services provided to an individual or a

group of individuals within the formal educational system or offered by an outside agency which

provides non-instructional services to support the general welfare of students. This includes physical

and emotional health, the ability to select an appropriate course of study, admission to appropriate

educational programs, and the ability to adjust to and remain in school through the completion of

programs. In serving a student with an identified disability, related services include developmental,

corrective, or supportive services required to ensure that the individual benefits from special education.

01 Adaptive physical education—Programs designed to foster the development of the

following physical activities: physical and motor fitness; fundamental motor skills and

patterns; skills in aquatics and dance, including individual and group games; and sports

(including intramural and lifetime sports). This term also includes special physical education,

adapted physical education, movement education, and motor development.

02 Art therapy—Programs that enable individuals who have mental, emotional or social

problems to achieve self-expression and emotional release by communicating their emotions

and conflicts graphically through painting, drawing, sculpting or other art forms. Art therapy

can be used as a diagnostic tool or a treatment technique.

03 Assistive technology services—Programs that directly assist an individual with disabilities

in the selection, acquisition, or use of an assistive technology device. Such assistance

includes: 1) the evaluation of the needs of an individual, including a functional evaluation of

the individual in his or her customary environment; 2) purchasing, leasing, or otherwise

providing for the acquisition of assistive technology devices; 3) selecting, designing, fitting,

customizing, adapting, applying, maintaining, repairing, or replacing assistive technology

devices; 4) coordinating and using other therapies, interventions, or services (e.g., those

associated with existing education and rehabilitation plans and programs); 5) training and

technical assistance for an individual or, if appropriate, an individual's family members; and

6) training or technical assistance for professionals (including those providing early

intervention services), employers, or other individuals who are substantially involved in the

major life functions of an individual with disabilities.

04 Audiological services—Services that include: 1) identification of individuals with hearing

loss; 2) determination of the range, nature, and degree of hearing loss, and communication

functions, by use of audiological evaluation procedures; 3) provision of habilitating activities

such as language habilitation, auditory training, speech reading (lipreading), hearing

evaluation, and speech conservation; 4) creation and administration of programs for

prevention of hearing loss; 5) counseling and guidance of students, parent/guardians, and

teachers regarding hearing loss; and 6) determination of an individual's need for group and

individual amplification, selecting and fitting an appropriate aid, and evaluating the

effectiveness of amplification.

05 Service coordination (case management services)—Activities carried out by service

coordinator to assist and enable an eligible student and his/her family to receive the rights,

procedural safeguards, and services that are authorized to provided under the State’s early

intervention program. The specific activities include: coordinating the performance of

evaluations and assessments; facilitating and anticipating in the development, review, and

evaluation of individualized family service plans; assisting families in identifying available

service providers; coordinating and monitoring the delivery of available services; informing

families of the availability of advocacy services; coordinating with medical and health

providers; and facilitating the development of a transition plan to preschool services, if

appropriate.
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06 Children's protective services—Programs that investigate reports of child abuse, neglect,

and abandonment, and provide for the temporary placement of a child who, for his or her own

protection, has been removed from the custody of his or her parent/guardians. Program staff

works with families that are experiencing the problem of child abuse with the objective of

facilitating continued family unification or reunification. These programs also provide

ongoing support services for children in permanent placement.

07 Early intervention services—A program which provides services that: 1) are designed to

meet the developmental needs of each child and family eligible, and are focused on enhancing

the child's development; 2) are selected in collaboration with the parent/guardian; 3) are

provided under public supervision by qualified personnel, in conformity with an

individualized family service plan; 4) are offered at no cost unless subject to federal or state

law mandating a system of payments (including a schedule of sliding fees); and 5) meet the

standards of the state.

08 Educational therapy—Programs that provide diagnostic and treatment services which

combine psychotherapeutic and tutorial techniques for individuals who have learning

disabilities such as dyslexia, perceptual problems, emotional problems or other difficulties.

09 Family counseling—Programs that offer therapeutic sessions that focus on the system of

relationships and communication patterns between family members and attempt to modify

those relationships and patterns to achieve greater harmony. The therapist focuses on the

family as a unit rather than concentrating on the member who has been singled out as being in

need of treatment.

10 Free-breakfast program—A federally-funded program that provides supplemental

nutrition in the form of a free meal at the beginning of the school day for income-eligible

students who are unable to pay the full cost. Public, private, and non-profit schools

participating in the program are reimbursed for the breakfasts served. (See also option 25,

Reduced-price breakfast program.)

11 Free lunch program—A federally-funded program that provides supplemental nutrition in

the form of a free meal at noon time for income-eligible students who are unable to pay the

full cost. Public, private, and non-profit schools participating in the program are reimbursed

for the lunches served. (See also option 26, Reduced-price lunch program.)

12 Guidance counseling—Programs that provide advice and guidance for students who need

assistance in choosing courses or areas for major study, preparing for a vocation or further

education, or coping with personal or learning problems.

13 Health care—Programs whose primary purpose is to help individuals achieve and

maintain physical well-being through the study, prevention, screening, evaluation and

treatment of individuals who have illnesses, injuries, or disabilities.

14 Interpretation for the hearing impaired—Services that enable students who have hearing

impairments to communicate their needs manually, verbally, or in writing.

15 Mental health counseling—Programs that specialize in the treatment of students who

have adjustment or behavior problems, emotional disturbances, personality disorders,

incipient illness, and/or other comparable conditions.
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16 Music therapy—Programs that use music and music-related activities to help the student

maintain mental functioning, to facilitate social and emotional growth, to promote

communication, to develop constructive use of leisure time and to improve or maintain motor

and perceptual skills. Music can be used as a passive agent as in the case of listening to music

to aid in reminiscence, reality orientation or relaxation; or as an active creative process in

which the client participates in musical production.

17 Note-taking assistance—Programs that assist students who are unable to make their own

record of classes or lectures.

18 Occupational therapy—Services that address the functional needs of an individual relating

to adaptive development, adaptive behavior and play, and sensory, motor, and postural

development. These services are designed to improve the individual's functional ability to

perform tasks in the home, school, and community settings and include: 1) identification

assessment and intervention; 2) adaptation of the environment, and selection, design and

fabrication of assistive and orthodontic devices to facilitate the development and promote the

acquisition of functional skills; and 3) prevention or minimization of the impact of initial or

future impairment, delay in development, or loss of functional ability.

19 Orientation and mobility services—Programs that help individuals who are blind or who

have visual impairments to develop the fundamental spatial concepts and skills that are

necessary for maximum mobility and independent living. Instruction focuses on moving

safely and efficiently in the school, home or community environment, and usually includes

procedures for street crossings, travel in unfamiliar areas, utilization of public transportation,

and appropriate use of aids such as sighted guides or canes.

20 Parenting skills assistance—Programs that offer classes, groups, or other educational

opportunities for parents or potential parents who want to acquire the knowledge and skills to

be effective in their parenting role.

21 Peer services—Programs that specialize in assisting the student through peer interaction.

Such programs include peer counseling, tutoring, and leadership activities.

22 Physical therapy—Services to prevent or alleviate movement dysfunction and related

functional problems that include: 1) screening, evaluation, and assessment of children and

youth with disabilities to identify movement dysfunction; 2) obtaining, interpreting, and

integrating information appropriate to program planning to prevent or alleviate movement

dysfunction and related functional problems; and 3) providing individual or group services or

treatment to prevent, alleviate, or compensate for movement dysfunction and related

functional problems.

23 Reader service—Programs that provide textbook reading services for individuals who are

blind or have visual impairments.

24 Recreation service—Programs that may include: 1) assessment of leisure function; 2)

therapeutic recreation services; 3) recreation programs in schools and community agencies;

and 4) leisure education.

25 Reduced-price breakfast program—A federally-funded program that provides

supplemental nutrition in the form of a reduced cost meal at the beginning of the school day

for income-eligible students who are unable to pay the full cost. Public, private, and nonprofit schools participating in the program are reimbursed for the breakfasts served. (See also

option 10, Free breakfast program.)
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26 Reduced-price lunch program—A federally-funded program that provides supplemental

nutrition in the form of a reduced cost meal at noon time for income-eligible students who are

unable to pay the full cost. Public, private, and non-profit schools participating in the

program are reimbursed for the lunches served. (See also option 11, Free lunch program.)

27 Rehabilitation counseling services—Programs that provide a combination of treatment

and education services designed to restore maximum functioning, a sense of well-being, and a

personally satisfying level of independence in individuals who have temporary or permanent

disabilities.

28 School clothing—Programs that pay for or provide new or used clothing to students who

have nothing appropriate to wear to school and whose parent/guardians are unable to afford

these items at retail prices.

29 School health nursing services—Services provided by a qualified school health nurse or

other registered nurse/nurse practitioner.

30 Special transportation—Transportation arrangements provided to students to and from

home, school, or other service sites.

31 Speech-language therapy—Individual or group therapy sessions that focus on the

remediation of specific communicative or oropharyngeal disorders and delays in the

development of communication skills including: 1) speech sounds that are omitted, replaced

by substitute sounds, or distorted; 2) voice problems in which pitch, loudness or quality of

voice are affected; or 3) stuttering. Therapy includes the identification of individuals with

such disorders and developmental delays, including the diagnosis and appraisal of specific

disorders and delays in those skills. It also includes referral for medical or other professional

services necessary for the habilitation or rehabilitation of individuals with those disorders and

developmental delays. Finally, it includes the provision of services for the habilitation,

rehabilitation, or prevention of such disorder and developmental delays.

32 Study skills assistance—Programs that provide individual or small group assistance for

students who want to improve their study habits, test preparation skills and test-taking

techniques.

33 Substance abuse education/prevention—Programs that provide a variety of services

including: 1) individual, group, and/or family counseling; 2) knowledge and skill-enhancing

activities; and 3) structured groups that focus on family dynamics, problem solving, selfesteem, and/or similar issues. These programs care for students who are at risk of drug abuse,

(e.g., those who are currently in an experimental stage (light use), who have family members

or peer groups who use alcohol or drugs, or who have behavioral, emotional, or other

problems at home, in school, in the community, or with the criminal justice system).

Substance abuse education programs also offer presentations about the risks of substance use

to students at school and various other community settings.

34 Teen/adolescent family planning—Programs that offer family planning services including

pregnancy counseling, birth control, and pregnancy testing which are especially designed to

meet the needs and concerns of teenage students who are pregnant or are concerned about

becoming pregnant or impregnating.

35 Test assistance—Programs that provide assistance for students with disabilities who need

help in reading or writing responses to test items. Examples of such assistance include the

administration of untimed tests and the presence of test facilitators for autistic children.
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36 Translating/interpreting—Services that allow individuals who can not comprehend or

communicate using either the spoken or written word to understand and express themselves

(e.g., foreign language translator and sign language interpreter).

37 Tutoring services—Individualized or small group instruction for students who need

assistance in learning one or more components of a prescribed curriculum. Tutoring usually

supplements a regular school program, and may be provided by peer students, teachers, or

other personnel at school, in an individual's home, or at a community agency site.

38 Vision services—Services that include: 1) evaluation and assessment of visual functioning,

including the diagnosis and appraisal of specific visual disorders, delays, and disabilities; 2)

referrals for medical or other professional services necessary for the habilitation or

rehabilitation of visual functioning disorders; and 3) training for communication, orientation

and mobility, visual, and independent living skills, and any additional training necessary to

activate visual motor abilities.

39 Psychological services—Services that address the psychological needs of the individual

through the administering of psychological and developmental tests, and other assessment

procedures. They also involve the interpretation of assessment results. In addition, they

include obtaining, integrating, and interpreting information about individual behavior, and

individual and family conditions related to learning, mental health, and development. Finally,

the services also involve the planning and management of a program of psychological

services, including psychological counseling for children and parents, family counseling,

consultation on child development, parent training, and education programs.

40 Medical services only for diagnostic or evaluation purposes—Services provided by a

licensed physician to determine a child’s developmental status and need for early intervention

services.

41 Family training, counseling, and home visits—Services provided, as appropriate, by

social workers, psychologists, and other qualified personnel to assist the family of a child

eligible under this part in understanding the special needs of the child and enhancing the

child’s development.

42 Developmental childcare program—An organized program that provides childcare

services on a regular basis for a group of children; the program is directed toward the

facilitation of several developmental areas.

43 Nursing service—Services that are provided for the assessment of health status for the

purpose of providing nursing care, including the identification of patterns of human response

to actual or potential health problems. They also include the provision of nursing care to

prevent health problems, restore or improve functioning, and promote optimal health and

development. Finally, they involve the administration of medications, treatments, and

regimens prescribed by a licensed physician.

44 Nutrition services—Services that conduct individual assessments in nutritional history and

dietary intake; anthropometric, biochemical, and clinical variables; feeding skills and feeding

problems; and food habits and food preferences. They also develop and monitor appropriate

plans to address the nutritional needs of eligible children, and make referrals to appropriate

community resources to carry out nutritional programs.
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45 Social work services—Services that involve making home visits to evaluate a child’s

living conditions and patterns of parent-child interaction; preparing a social or emotional

developmental assessment of the child within the family context; providing individual and

family-group counseling with parents and other family members, and appropriate social skillbuilding activities with the child and parents; working with those problems in a child’s and

family’s living situation (home, community, and any center where early intervention services

are provided ) that affect the child’s maximum utilization of early intervention services; and

identifying, mobilizing, and coordinating community resources and services to enable the

child and family to receive maximum benefit from early intervention services.

99 Other

Entity Uses: Program/Service

3230 † Transitional Support Service Type—Services that aim to: 1) strengthen and coordinate special

programs and related services for individuals with special needs, including students with disabilities,

who are currently in school or have recently left school and may benefit from assistance during the

transition to postsecondary education, vocational training, competitive employment (including

supported employment), continuing education or adult services; 2) stimulate the improvement and

development of programs for secondary special education; and/or 3) stimulate the improvement of

vocational and life skills to enable students with special needs to be better prepared for transition to

adult life and services.

01 Case management services—Programs that develop case plans for the evaluation,

treatment and/or care of individuals who, because of age, illness, disability or other

difficulties, are unable to arrange for services on their own behalf. The services also assess

the individual's needs, coordinate the delivery of services, ensure that services are obtained in

accordance with the case plan, and monitor progress to ensure that services are having a

desired impact.

02 Communication services—Programs that help participants develop or refine their

communication skills, usually by focusing on communication in a particular context (e.g.,

helping a parent/guardian communicate with a child or helping professionals communicate

with their clients). Training may emphasize active listening skills, problem-solving skills,

conflict resolution techniques, body language, empathy, sensitivity to the values and/or

cultural background of others, genuineness and other facets of the communication process.

03 Community recreational services—Programs that provide equipment and facilities that

ensure individuals with special needs can participate in specific recreational activities, games,

or sports of their choice, regardless of age.

04 Independent living—Assistance provided to individuals with special needs including those

with disabilities: 1) to learn the basic skills of daily living through individual and group

counseling and instruction; 2) to experience and practice coping with real or simulated life

situational demands; or 3) to use assistive devices, special equipment, or specialized

assistants.

05 Mental health services—Programs that provide services to individuals who have been

hospitalized for treatment of acute or chronic mental or emotional disturbances, and facilitate

their return to the community. The programs also offer psychiatric treatment in a setting that

is less restrictive than inpatient hospitalization.
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06 Residential services—Programs that provide a therapeutic living environment in

community-based residential facilities for individuals with special needs, including those with

emotional and/or behavioral problems. Such individuals require a structured, supervised

treatment program that may include individual, group, family, and other treatment modalities

as appropriate.

07 Supported employment services—Programs that find paid, meaningful work in a variety of

integrated settings for individuals who have special needs, including those with

developmental disabilities. Services include assigning a "job coach" to work side-by-side

with each client, offering advocacy to the employer and other employees, training in basic job

skills and work-related behaviors, assisting with specific tasks as needed, and providing initial

and ongoing support as required to ensure that the individual retains competitive employment.

08 Technological aids—Structural or sensory aids provided to students with special physical

or physiological needs in order to help them to better adapt to everyday work and/or learning

environments.

09 Transportation services—Services that provide transportation for individuals, or make

arrangements to transport individuals, to and from sites in which they are involved in

vocational or life situations.

10 Vocational rehabilitation training and job placement—Programs that provide adaptive

vocational training as a method of rehabilitating students with special needs, including those

with disabilities. Program support continues beyond the rehabilitation and training phases,

and includes job placement services.

99 Other

Entity Uses: Program/Service

3240 Service Description—The title (or description) which identifies a particular service that a student

receives.

Entity Uses: Program/Service

Special Program/Services Delivery—The prescribed and planned arrangement in which programs/services are

provided, including the location, setting, funding, and timing.

3250 Care/Service Frequency—The number of days per week that care, education, and/or services are

usually provided to an individual.

01 1 days

02 2 days

03 3 days

04 4 days

05 5 days

06 6 days

07 7 days

08 Occasional care (as on an as-needed basis)

09 Not scheduled

Entity Uses: Program/Service
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3260 Care/Service Day Status—An indication as to whether care, education, and/or services provided to an

individual takes place during full-day or part-day sessions.

01 Full-day

02 Part-day

99 Other

Entity Uses: Program/Service

3270 † Care/Service Intensity—The average number of hours or portion of hours per week that care,

education, and/or services are provided to an individual.

Entity Uses: Program/Service

3280 † Care/Service Duration—The average number of weeks per year that care, education, and/or services

are provided to an individual.

Entity Uses: Program/Service

3290 † Care/Service Beginning Date—The month, day, and year on which an individual first receives

program services.

Entity Uses: Program/Service

1280 Location of Instruction/Service—An indication as to whether instruction or service takes place at a

location within or outside of the school in which the student is enrolled.

01 In-school

02 Other K-12 educational institutions

03 Postsecondary institutions

04 Business

99 Other

Entity Uses: Program/Service

1290 Location of Instruction/Service Description—The location at which a student receives instruction or

service (e.g., room number, building site, campus designation, or address of a hospital, service center,

or community building).

Entity Uses: Program/Service

3300 † Service Setting—The setting and circumstance in which a student is served (i.e., the educational

placement of the student).

01 Early intervention classroom/center—An organized program of at least one hour in

duration provided on a regular basis for a group of children; the program is usually directed

toward the facilitation of several developmental areas.

02 Homebound placement instruction—A programs that provides itinerant instructional

services for students who are unable to leave their homes to attend regular or special day

classes because of non-contagious medical conditions, physical disabilities, or emotional

problems. Teleclasses, which use special conference-type telephone equipment to provide

instruction, may also be provided for these students.
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03 Hospital placement instruction—A programs that provides itinerant instructional services

for students who are unable to leave medical treatment facilities to attend regular or special

day classes because of non-contagious medical conditions, physical disabilities, or emotional

problems. Teleclasses, which use special conference-type telephone equipment to provide

instruction, may also be provided for these students.

04 Regular school campus/regular class placement—A regular elementary or secondary

school class in which students with and without special needs are served (e.g., children and

youth with disabilities are mainstreamed). This may include, for example, children with

disabilities placed in: 1) regular classes which provide special education/related services

within the classes; 2) regular classes which provide special education/related services outside

the classes; or 3) regular classes with special education/related services provided in a resource

room.

05 Outpatient service facility—Health center, clinic, department within a hospital, or another

facility that provides walk-in, walk-out diagnostic and treatment services for individuals

whose care does not require confinement or a hospital stay.

06 Private residential placement—A residential facility not under federal, state, or local

supervision or control that provides long- or short-term treatment and services, including

special education and related services to children with and without disabilities.

07 Private separate day school placement—A nonresidential facility (e.g., a special

education school building) not under federal, state, or local supervision or control in which

children with special needs receive special education and/or other services.

08 Public residential placement—A residential facility under federal, state, or local

supervision or control that provides long- or short-term treatment, including special education

and related services to children with and without disabilities.

09 Public separate day school placement—A nonresidential facility (e.g., a special education

school building) under federal, state, or local supervision or control in which children with

special needs receive special education and/or other services.

10 Resource room placement (pullout program)—A classroom that is not a regular

classroom in which children with special needs receive special education and/or other

services. This may include children placed in resource rooms that provide special

education/related services, or resource rooms with part-time instruction in a regular class.

11 Separate class placement—A classroom in which children with special needs receive

special education and/or other services outside of the regular classroom. This includes only

children educated on a regular campus. It does not include students who receive education

programs in public or private separate day or residential facilities. It may include: selfcontained special classrooms with part-time instruction in a regular class, or self-contained

special classrooms with full-time instruction on a regular school campus.

12 Short-term detention facility—A correctional facility where student offenders with

disabilities are placed for a period of temporary custody.

13 Regular nursery school/child care center—A program or service, designed primarily for

non-disabled children, regularly attended by a group of children; most of the children in the

setting do not have disabilities.
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14 Itinerant services outside the home—A program in which preschoolers receive all of their

special education and related services at a school, hospital facility on an outpatient basis, or

other location for a short period of time (i.e., no more than 3 hours per week). This services

may be provided individually or to a small group of children. This may include, but is not

limited to: speech instruction up to 3 hours per week in a school, hospital, or other

community-based setting.

15 Respite care—A temporary child care service that is short-term and non-medical in nature,

provided either in or out of the home, designed to provide temporary relief to the primary

caregiver.

167 Residential facility (preschool)—A program in which preschoolers receive all of their

special education and related services in publicly or privately operated residential schools or

residential medical facilities on an inpatient basis.

17 Reverse mainstream setting—A program in which preschoolers receive all of their special

education and related services in educational programs designed primarily for children with

disabilities but that include 50 percent or more children without disabilities.

99 Other

Entity Uses: Program/Service

Service Provider—The individual or organization responsible for administering the program/service.

3310 Service Provider Type—The qualified individual or licensed organization (if licensing is necessary)

responsible for serving the student.

01 Teacher—A professional school staff member responsible for providing learning

experiences and care to students during a particular time period or in a given discipline.

02 Health nurse—Certified, licensed, registered nurse or nurse practitioner who provides any

of the following services: 1) case finding activities to include health appraisal, screening for

developmental maturation/milestones, vision and hearing acuity, speech, dental, deviations,

spinal deviations, growth, and nutritional disorders; 2) nursing care procedures that include

immunization, medication-monitoring and administration, nursing assessment, and procedures

related to the health impaired student's Individual Health Plan (IHP); 3) care coordination and

outreach to children who do not otherwise receive preventive health care, follow-ups to assure

referral completion, home visits for follow-up planning or home environment assessment, and

interim prenatal or family planning and monitoring; 4) patient/student counseling or

instruction to include nursing assessment, counseling, and anticipatory guidance to maintain

wellness or provide assistance for identified health problems or concerns; 5) emergency care

to include emergency care management of a student with chronic or debilitating health

impairment, nursing assessment, emergency response treatment, emergency administration of

medication and triage, and preventive action plan; and 6) other related services as necessary.

03 Social worker—Certified, licensed, or otherwise qualified professional who provides the

following services: 1) preparing a social or developmental history on a student with

disabilities; 2) group and individual counseling with a student and his or her family; 3)

working with those problems in a student's living situation (home, school, and community)

that affect adjustment in school; 4) mobilizing school and community resources in order to

enable the student to receive maximum benefit from his or her educational program; and 5)

other related services as necessary.
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04 Psychologist—Certified, licensed, or otherwise qualified professional who provides the

following services: 1) administering psychological and educational tests, and other assessment

procedures; 2) interpreting assessment results; 3) obtaining, integrating, and interpreting

information about student behavior and conditions relating to learning; 4) consulting with

other staff members in planning school programs to meet the special needs of students as

indicated by psychological tests, interviews, and behavioral evaluations; 5) planning and

managing a program of psychological services, including psychological counseling for

students and parents; and 6) other related services as necessary. The individual may also

provide intervention services directly to students.

05 Counselor—A staff member responsible for guiding individuals, families, groups, and

communities by assisting them in problem-solving, decision-making, discovering meaning,

and articulating goals related to personal, educational, and career development.

06 Therapist—An individual who provides services designed to treat disease, illness, or

disability.

07 Learning alternative specialist—An individual who specializes in working with students

who are most receptive to alternative learning styles.

08 Peer—A fellow student from the same school. Examples of services performed by peers

include counseling, tutoring, and mentoring.

09 Parent/Community volunteer—An individual who offers service of his or her own free

will without expectation of compensation or reward. Examples of services performed by

volunteers include counseling, tutoring, and mentoring.

10 Community-based agency representative—A staff person from a community-based

agency (e.g., a library or museum) that provides students with services not normally offered

or provided by a school and its staff.

11 Hospital staff—A medical staff person who provides services in a hospital (e.g., a

physician, a nurse, or other professional medical staff).

12 Clinic staff—A medical staff person who provides services in a clinic (e.g., a physician, a

nurse, or other professional medical staff).

13 Interpreter—A certified, licensed, or otherwise qualified staff member who provides

translation between spoken and manual (sign language) communication. Translates spoken

material into sign language for hearing impaired students. Interprets sign language of

hearing-impaired students into oral language for hearing individuals or others not conversant

in sign language.

14 Itinerant teacher—Any teacher who works at multiple instructional sites.

15 Physical education teacher—A school staff member who is certified by the State

Education Agency to provide special physical education, adaptive physical education,

movement education, or motor development to children and youth with disabilities.
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16 Physical therapist—A certified, licensed, or otherwise qualified professional who provides

the following services: screening, evaluation, and assessment of children to identify

movement dysfunction; obtaining, interpreting, and integrating information appropriate to

program planning, to prevent or alleviate movement dysfunction and related functional

problems; and providing individual and group services to treatment to prevent, alleviate, or

compensate for movement dysfunction and related functional problems.

17 Other professional staff—A staff member who performs assignments requiring a high

degree of knowledge and skills usually acquired through at least a baccalaureate degree (or its

equivalent obtained through special study and/or experience) but not necessarily requiring

skills in the field of education.

18 Other instructional personnel—A staff member, other than special education classroom

teacher, who is employed to provide special education instruction to children and youth with

disabilities. This includes special education music teachers and special education art teachers.

This does not include regular education personnel who work with children and youth with

disabilities.

19 Preschool teacher—A certified, licensed, or otherwise qualified teacher who provides

special education instruction to a group or class that: is taught during the year or years

preceding the first grade; includes children 3 through 5 years old with disabilities; and

excludes those providing strictly custodial care, (e.g., non-educational services such as

babysitting).

20 Recreation and therapeutic recreation therapist—A certified, licensed, or otherwise

qualified professional who provides the following services: assessment of leisure function;

therapeutic recreation services; recreation programs in schools and community agencies; and

leisure education.

21 Rehabilitation counselor—A certified, licensed, or otherwise qualified professional who

provides services in individual or group sessions that focus specifically on career

development, employment preparation, achieving independence, and integration in the

workplace and community of a student with a disability. The term also includes vocational

rehabilitation services provided to students with disabilities by vocational rehabilitation

programs funded under the Rehabilitation Act of 1973, as amended.

22 Specialized food service professional—A person who provides specialized supportive

services required to assist in the meal service for children with disabilities. This could include

such personnel as a dietician planning students' meals.

23 Specialized health service professional—A professional who provides the following

services: 1) “medical services”—services provided by a licensed physician to determine a

child’s medically related disability condition that results in the child’s need for special

education and related services; 2) “school health services”—services provided by a qualified

nurse or other qualified person.

24 Speech pathologist—A certified, licensed, or otherwise qualified professional who

provides the following services: 1) identification of children with speech or language

impairments; 2) diagnosis and appraisal of specific speech or language impairments; 3)

referral for medical or other professional attention necessary for the habilitation of speech or

language impairments; 4) provision of speech and language services for the habilitation or

prevention of communicative impairments; and 5) counseling and guidance of parents,

children, and teachers regarding speech and language requirements.
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25 Teacher aide—A school staff member who assists a teacher with routine activities

associated with teaching (e.g., those activities requiring minor decisions regarding students,

such as conducting rote exercises, operating equipment, and clerking).

26 Work-study coordinator—A person who plans and conducts special education work-study

programs. He or she confers with school and community personnel to impart information

about program and to coordinate program functions with related activities.

27 Vocational education teacher—A teacher who is certified, licensed, or otherwise qualified

to provide the following special education services: organized educational programs that are

directly related to the preparation of individuals for paid or unpaid employment, or for

additional preparation for a career requiring other than a baccalaureate or advanced degree.

28 Family therapist—A professional who assesses the unique strengths and needs of an infant

or toddler referred for Part C services; assesses the resources, priorities, and concerns of the

child’s family; and identifies services appropriate to the child’s needs. Family therapists also

provide family training, counseling, and home visits to assist the family of an infant or toddler

with disabilities served under Part C in understand the special needs of the child and

enhancing the child’s development.

29 Orientation and mobility specialist—A professional who assists clients who are blind or

have visual impairments to achieve personal adjustment and maximum independence through

training in techniques of daily living.

30 Pediatrician—A licensed medical doctor who diagnoses and treats disorders of the human

body in children.

31 Physician, other than pediatrician—A licensed medical doctor who diagnoses and treats

disorders of the human body other than doctors who diagnose and treat children.

32 Allied health professional—A certified, licensed, or otherwise qualified individual who

provides occupational therapy and physical therapy (e.g., occupational therapists and

assistants, athletic trainers, and physical therapists and assistants).

33 Music therapist—A certified, licensed, or otherwise qualified professional who provides

music therapy, which is the prescribed use of music to effect positive changes in the

psychological, physical, cognitive, or social functioning of individuals with health or

educational problems.

34 Occupational therapist—A certified, licensed, or otherwise qualified professional who

provides the following: 1) improving developing or restoring functions impaired or lost

through illness, injury, or deprivation; 2) improving ability to perform tasks for independent

functioning when functions are impaired or lost; and 3) preventing through early intervention,

initial or further impairment or loss of function.

99 Other

Entity Uses: Service Provider
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Monitoring Procedure—A description of the procedures used to monitor the participation and progress of a

student enrolled in special programs or student support services that are in place of or in addition to normal

services offered by the school.

3320 Monitoring Method—The manner by which information about a student's participation and progress

was gathered.

01 Counselor report—The noted observation of facts about student behavior or actions by a

qualified counselor who has accepted the responsibility of advising or evaluating the student.

02 Home visitation—Evaluation based upon a visit to the student's residence.

03 Interview—A personal conversation convened to receive information.

04 Parent/guardian report—The noted observation of facts about student behavior or actions

by the student's parent/guardian.

05 Peer report—The noted observation of facts about student behavior or actions by his or

her peers containing information relevant to group counseling.

06 Health care provider report—A professional assessment of the student's condition and

progress by a qualified health care provider.

07 Self-report/survey—Information offered by a student or his or her parent/guardian in

response to directed questions via a questionnaire or a telephone interview.

08 School health nurse report—A review of the student's school health record and noted

results of nursing assessments, Individual Health Plan (IHP), and progress outcomes of

activities undertaken by a qualified school health nurse.

09 Social worker report—The noted observation of facts about student behavior or actions by

a qualified social worker that has been charged with advising the student.

10 Teacher report—The noted observation of facts about student behavior or actions by

school staff members responsible for the instruction of the student.

99 Other

Entity Uses: Program/Service

3330 Remarks—Further information or comments about the student's participation and/or progress in early

childhood, student support, and/or special assistance programs. This section may include information

from submitted reports used to monitor the student.

Entity Uses: Program/Service

Program Exit—Information regarding the termination of a student's program services.

3340 † Care/Service Ending Date—The month, day, and year on which an individual last participated in or

received program services.

Entity Uses: Program/Service
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3350 † Program Exit Reason—The documented or assumed reason a student is no longer being served by a

special program.

01 Graduated with a high school diploma—The student received a legally recognized

document certifying the completion of high school education.

02 Received certificate of completion, modified diploma, or finished IEP requirements—

The student received a certificate or diploma, other than a high school diploma, signifying the

completion of an individualized education program (IEP) or a secondary education program.

03 Program completed—The student has completed the requirements and/or received all

services constituting the program, or the program/service has ceased to be offered.

04 Reached maximum age—The student has reached the upper age mandate for providing

special education and related services, or other program/services, as defined by state law,

practice, or court order.

05 No longer receiving special education—The student was served in special education

during the previous reporting year but at some point during that 12-month period, met the

objectives of the IEP or was withdrawn from special education by parent. This student no

longer has an IEP and is receiving all educational services from a general education program.

06 Refused services—Despite school recommendation and identified eligibility, the student

(or his or her parent or guardian) refused services offered in special program/services.

07 Transferred to another district or school, known to be continuing in program/service—

The student has enrolled in another district or school and will continue to participate in the

program/service.

08 Transferred to another district or school, not known to be continuing in

program/service—The student has enrolled in another district or school, but specific

information about his or her program/service participation is not known.

09 Suspended from school—The student has been temporarily dismissed from school, and is

precluded from participating in programs.

10 Discontinued schooling, special education only—The student with disabilities was

enrolled in school at some point in the reporting year, was not enrolled at the end of the

reporting year, and did not exit through any other basis (e.g., graduated with diploma;

graduated with certificate; reached maximum age; transferred, known to be continuing;

transferred, not known to be continuing; or died). This term includes dropouts, runaways,

GED recipients, expulsions, status unknown, and other exiters.

11 Discontinued schooling, not special education—The student (who was participating in a

program other than special education) was enrolled in school at some point in the reporting

year, but was not enrolled at the end of the reporting year, and did not exit through any other

basis (e.g., graduated with diploma, graduated with certificate; reached maximum age;

transferred, known to be continuing; transferred, not known to be continuing; or died).

12 Died—The student's name has been removed from school membership rolls because of his

or her death.
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13 Expulsion—An action, taken by school authorities, compels the student to withdraw from

school for reasons such as extreme behavior, chronic absenteeism and/or tardiness,

incorrigibility, or unsatisfactory achievement or progress in school work.

14 Program discontinued—The program has ceased to be offered.

15 Completion of IFSP prior to reaching maximum age for Part C—The child has not yet

reached maximum age for Part C, has completed his or her IFSP, and no longer requires

services under IDEA, Part C.

16 Eligible for IDEA, Part B—The student is eligible to participate in the programs created

by IDEA, Part B.

17 Not eligible for Part B, exit with referrals to other programs—The child reached

maximum age for Part C, was determined not eligible for Part B, and was referred to other

programs, which may include preschool learning centers and child care centers, and/or was

referred for other services, which may include health and nutrition services, such as WIC.

18 Not eligible for Part B, exit without referrals to other programs—The child reached

maximum age for Part C and was determined not eligible for Part B services.

19 Part B eligibility not determined—The child exited Part C services but Part B eligibility

has not been made. Children who were referred for Part B evaluation, but for whom the

eligibility determination has not been made or reported are included. This category also

includes children for whom parents did not consent to transition planning.

20 Moved out of state—The student with disabilities moved out of state during the reporting

period. (This does not include students who moved within state (e.g., from one program to

another) if services are known to be continuing.)

21 Withdrawal by a parent (or guardian)—The student's parents (guardians) declined all

services after an IFSP was in place, as well as declined to consent to IFSP services and

provided written or verbal indication of withdrawal from services.

22 Unknown—It is not known for what reason the student has exited the program. Attempts

to contact the parent and/or the child have been unsuccessful.

99 Other

Entity Uses: Program/Service
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I. DISCIPLINE

Section I, Discipline, contains information regarding student discipline, including the nature of an offense, type

of disciplinary action, dates of disciplinary action, and the individual administering the disciplinary action.

Entity Uses: Student

Disciplinarian

Nature of Offense—Information under this category contains data elements relating to the description and

severity of the offense.

3360 † Incident Type—An occurrence involving the student’s violation of any of the established codes of the

school or school district board of education (or civic authorities).

01 Alcohol—The violation of laws or ordinances prohibiting the manufacture, sale, purchase,

transportation, possession or use of intoxicating alcoholic beverages or substances represented

as alcohol. This would include being intoxicated at school, school-sponsored events and on

school-sponsored transportation or substances represented as alcohol. Use should be reported

only if students are caught in the act of using, are tested and found positive for use by an

officer during/after arrest or are discovered in the course of investigating the incident to have

used alcohol.

02 Arson—The unlawful and intentional damage, or attempt to damage, any real or personal

property by fire or incendiary device. Firecrackers, fireworks, and trashcan fires would be

included in this category if they were contributing factors to a damaging fire. Without a fire,

firecrackers and fireworks are included in the Weapons code. This category does not include a

simple act of lighting a match.

03 Battery—An actual and intentional touching or striking of another person against his or

her will or intentionally causing bodily harm to an individual. Includes an attack with a

weapon or one that causes serious bodily harm to the victim. Battery also includes the actual

placement of a bomb or one sent through the mail, regardless of whether the bomb explodes.

This category should be used when the attack is very serious, serious enough to warrant

calling the police or bringing in security, where the intent is to do bodily harm to someone.

Administrators need to consider age and developmentally appropriate behavior before using

this category.

04 Breaking and entering/burglary—The unlawful entry into a building or other structure

with the intent to commit a crime. This applies to school buildings or activities related to a

school function.

05 Disorderly conduct—Any act which substantially disrupts the orderly conduct of a school

function or behavior which substantially disrupts the orderly learning environment or poses a

threat to the health, safety, and/or welfare of students, staff, or others. If the action results in a

more serious incident, report in the more serious incident category. Administrators need to

consider age and developmentally appropriate behavior before using this category. Examples

include: serious instances of classroom or campus disruption, such as pulling the fire alarm,

defiance of authority, disobeying or showing disrespect to others, using obscene or

inappropriate language or gestures, and disruptive demonstrations.
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06 Drugs, except alcohol—The unlawful use, cultivation, manufacture, distribution, sale,

purchase, possession, transportation or importation of any controlled drug or narcotic

substance, or equipment and devices used for preparing or taking drugs or narcotics.

Infractions include being under the influence of drugs or substances represented as drugs

while in school, on school transportation, or at school-sponsored events. Use should be

reported only if students are caught in the act of using, are tested and found positive for use by

an officer during/after arrest, or are discovered to have used in the course of investigating the

incident. This category includes over-the-counter medications if abused by the student, but

does not include tobacco.

07 Fighting—Mutual participation in a fight involving physical violence, where there is no

one main offender and no major injury. This does not include verbal confrontations, tussles

or other minor confrontations. Administrators need to consider age and developmentally

appropriate behavior before using this category.

08 Homicide—Murder and non-negligent manslaughter, including the killing of one human

being by another or killing a person through negligence.

09 Kidnapping—The unlawful seizure, transportation and/or detention of a person against

his/her will, or of a minor without the consent of his/her custodial parent(s) or legal guardian.

10 Larceny/theft—The unlawful taking, carrying, leading or riding away of property of

another person without threat, violence or bodily harm. Included are pocket picking, purse or

backpack snatching if left unattended or no force used to take it from owner, theft from a

building, theft from a motor vehicle or motor vehicle parts or accessories, theft of bicycles,

theft from a machine or device that is operated or activated by the use of a coin or token and

all other types of larcenies. This category includes theft of such things as a car stereo,

speakers or hubcaps. The larceny/theft category should be used only when theft is serious

enough to warrant calling the police or bringing in security. Administrators need to consider

age and developmentally appropriate behavior before using this category. For example,

students stealing pencils or paper from each other in elementary grades is a form of malicious

or harassing behavior and not larceny because it is not serious and does not warrant calling

security in to deal with it.

11 Motor vehicle theft—Theft or attempted theft of a motor vehicle. Examples of motor

vehicles include cars, trucks, motorcycles, dune buggies, RVs or anything that is selfpropelled.

12 Robbery—The taking of, or attempting to take, anything of value that is owned by another

person or organization, under confrontational circumstances by force or threat of force or

violence and/or by putting the victim in fear. A key difference between robbery and larceny

is that a threat or battery is involved in a robbery.

13 Sexual battery—Oral, anal, or vaginal penetration by, or union with, the sexual organ of

another or the anal or vaginal penetration of another by any other object, or attempts forcibly

and/or against the person’s will; or not forcibly or against the person’s will where the victim

is incapable of giving consent because of his/her youth or because of temporary or permanent

mental incapacity. This category includes rape, fondling which includes touching of private

body parts of another person (either through human contact or using an object), indecent

liberties, child molestation, and sodomy. These incidents are severe enough to warrant calling

in law enforcement. Administrators need to consider age and developmentally appropriate

behavior before using this category.
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14 Sexual harassment—Any behavior which results in an attempt: 1) To discriminate against

a student in any course or program of study in any educational institution, in the evaluation of

academic achievement or in providing benefits, privileges, and placement services on the

basis of that student’s submission to or rejection of sexual advances or requests for sexual

favors by administrators, staff, teachers, students, or other school board employees; 2) To

create or allow to exist an atmosphere of sexual harassment, defined as deliberate, repeated

and unsolicited physical actions, gestures, or verbal or written comments of a sexual nature,

when such conduct has the purpose or effect of interfering with a student’s academic

performance or creating an intimidating, hostile or offensive learning environment. Examples

include behaviors such as leering, pinching, grabbing, suggestive comments or jokes, pressure

to engage in sexual activity or other behavior as deemed inappropriate by the local or state

education agencies.

15 Sex offenses—Sexual intercourse, sexual contact or other unlawful behavior or conduct

intended to result in sexual gratification without force or threat of force and where the victim

is capable of giving consent. This includes indecent exposure (exposure of private body parts

to the sight of another person in a lewd or indecent manner in a public place) and obscenity

(conduct which by community standards is deemed to corrupt public morals by its indecency

and/or lewdness, such as phone calls or other communication, unlawful manufacture,

publishing, selling, buying or possessing materials, such as literature or photographs).

Administrators need to consider age and developmentally appropriate behavior before using

this category. An example is entering or downloading pornographic content (words or

pictures) onto school computers. This category does not include mooning, kissing, swearing

or profanity.

16 Threat/intimidation—Unlawful placement of another person in fear of bodily harm

through verbal threats without displaying a weapon or subjecting the person to actual physical

attack. Administrators need to consider age and developmentally appropriate behavior before

using this category. Examples include a bomb threat, threats made over the telephone, or

threats that someone else will beat them up.

17 Tobacco—Where applicable, the possession, use, or distribution or sale of tobacco

products on school grounds, at school-sponsored events, on transportation to and from school,

or on other school transportation.

18 Trespassing—Entering or remaining on a public school campus or school board facility

without authorization or invitation and with no lawful purpose for entry. This includes

students under suspension or expulsion, and unauthorized persons who enter or remain on a

campus or school board facility after being directed to leave by the chief administrator or

designee of the facility, campus, or function.

19 Vandalism—The willful and/or malicious destruction, damage or defacement of public or

private property, real or person, without the consent of the owner or the person having

custody or control of it. This category includes graffiti. Examples include incidents such as

destroying school computer records, carving initials or words in desk top or spray painting on

walls.

20 Weapons possession—The possession of firearms or other weapons. A firearm is any

weapon (including a starter gun) which will, is designed to, or may readily be converted to

expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any

firearm muffler or firearm silencer; any destructive device; or any machine gun. A

destructive device is any bomb, grenade, mine, rocket, missile, pipe bomb, or similar device

continuing some type of explosive that is designed to explode and is capable of causing bodily

harm or property damage. Includes firearms of any kind (operable or inoperable, loaded or

unloaded): including but not limited to hand, zip, pistol, rifle, shotgun, starter gun, flare gun.
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Other weapons are any object, the possession, use, or intent of which may be to inflict harm

upon or to intimidate any person. Included in this category are all types of knives, chains (any

not being used for the purpose for which it was normally intended and capable of harming an

individual), pipe (any length or metal not being used for the purpose it was normally

intended), razor blades or similar instruments with sharp cutting edges, ice picks, dirks, other

pointed instruments (including pencils, pens), nunchakus, brass knuckles, Chinese stars, billy

clubs, tear gas gun, electrical weapons or device (stun gun), BB or pellet gun, explosives or

propellants. Possession of any type of knife (including a pocket or penknife) is included here.

Other examples include any type of toy guns if they are authentic replicas or are used in a

threatening manner, firecrackers, fireworks, M80’s, and mace and pepper gas.

21 Other major offenses—Any major incident resulting in disciplinary action not classified

previously, including but not limited to bribery, fraud, embezzlement, forgery, gambling,

extortion/blackmail, stolen property, driving under the influence, possession of beepers

(where outlawed) or other action not included in any other major incident category. This

category also includes possession of school defined contraband, including possession of

beepers and/or phones where not allowed.

22 Other state (district) defined offense—Any other district-defined offense not covered by

any of the incident types identified in the previous other incident types.

99 Other

Entity Uses: Student

3361 Convicted Offense—An indication that the act committed or omitted, as determined in a court of law,

is in violation of a law forbidding or commanding specific conduct and for which punishment is

imposed.

01 Yes

02 No

03 Unknown

Entity Uses: Student

3370 Incident Description—A detailed account of the infraction.

Entity Uses: Student

3380 † Incident Occurrence Date—The month, day, and year on which the infraction occurred.

Entity Uses: Student

3390 † Incident Occurrence Location—A designation or description of the site at which the infraction took

place.

01 On school property—A location within the boundaries of school property.

02 A school-related function outside of school property—Any location beyond school

boundaries where the school still has responsibility for the student (e.g., on a field trip or at an

interscholastic athletic event).

03 School-sponsored transportation—Any school-sponsored transportation, including bus

transportation to and from school and other transportation to and from school-sponsored

events; includes bus stops only when the bus is at the stop.
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04 Any location other than on school property or at a school-sponsored event—A function

held at a non-school facility where appropriate supervision is not provided (e.g., a student in

boarding school attending a party off-campus without parental supervision).

99 Other

Entity Uses: Student

3391 Offense/Incident Occurrence Time—The time of day when the incident occurred.

Entity Uses: Student

Disciplinary Action—Information in this category relates to the type and extent of disciplinary action taken by

authorities.

3400 † Disciplinary Action Type—The method of punitive or corrective action taken by the school or court

authority to reprimand or rehabilitate a student after an offense is committed.

01 Community service—Service that is done for the community (often measured in hours

served). Such service may include clean-up or any other type of work desired by the

community.

02 Corporal punishment—An act of physical punishment (e.g., paddling a student).

03 Counseling (mandatory)—The act of requiring a student to participate in counseling

services regarding the specific occurrence.

04 Demerit—A mark recorded against a student for poor conduct.

05 Detention—The act of mandating a student to attend supervised sessions during noninstructional hours.

06 Documented warning—An instance in which a student is officially admonished and/or

advised about expected future action or conduct.

07 Expulsion—An action, taken by school authorities, compelling a student to withdraw from

school for reasons such as extreme misbehavior, chronic absenteeism and/or tardiness,

incorrigibility, or unsatisfactory achievement or progress in school work.

08 In-school suspension—The temporary dismissal of a student from classes by duly

authorized school personnel in accordance with established regulation, served under

supervision during school hours.

09 Letter of apology—The act of mandating that a student submits a formal letter of apology

for an offense committed. Such an apology may remove the offense from the student's

record.

10 Out-of-school suspension—The temporary dismissal of a student from classes by duly

authorized school personnel in accordance with established regulation, served outside of

school.
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11 Physical activity—An action taken by school officials, as part of a disciplinary process,

that forces a student to participate in a physical activity (e.g., running laps or a specified

number of push-ups).

12 Privilege restriction—The act of taking away a student's privileges for a designated length

of time (e.g., recess or access to the candy machine).

13 Probation—The act of restricting a student from school or school functions with terms

and/or guidelines. Release from suspension is given after necessary terms of the action are

met (e.g., a specified period of time during which the offense in question is not recommitted).

14 Referral to juvenile justice system—A disciplinary action in which school officials refer a

student to the civil juvenile justice system for further action.

15 Reprimand—An action taken by school officials, as part of the disciplinary process, in

which a student is rebuked for an offense.

16 Transfer to alternative program—An action taken by school officials, as part of the

disciplinary process, that forces a student to enroll in an alternative program.

17 Transfer to institution—The withdrawal of a student from school by mandate of school

officials or a court order and subsequent placement of the student into an institution.

18 Unsatisfactory behavior grades—An instance in which a student receives an official

appraisal from school personnel that indicates unsatisfactory behavior.

19 Transfer to alternative educational setting—An action taken by school officials, as part of

the disciplinary process, which orders a student with an IEP to be placed in an alternative

educational setting that is selected so as to enable the child to continue to participate in the

general curriculum, although in another setting, and to continue to receive those services and

modifications, including those described in the child’s current IEP, that will enable the child

to meet the goal set out in that IEP.

20 Long-term suspension/expulsion—Those instances in which children with a disability

(either under IDEA or under Section 504 only) are removed from their current educational

placement for more than 10 consecutive days or a series of removals each of which is less

than 10 days but that sum to more than 10 days in a school year for disciplinary offenses other

than weapon and drug offenses. Include only out-of-school suspensions.

21 Total cessation of services for a "Section 504 only" student with a disability—Those

instances in which a student with a disability and covered under Section 504, but not IDEA,

has a long-term suspension or expulsion during which there is a total cessation of educational

services for some or all of that period of time covered by the long-term suspension or

expulsion.

22 Short-term suspension—Those instances in which children are removed from their current

educational placement for less than 10 consecutive days in a school year for disciplinary

offenses other than weapon and drug offenses. Include only out-of-school suspensions.
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23 Removal by a hearing officer—A hearing officer may order a change in the placement of

a child with a disability to an appropriate interim alternative educational setting for not more

than 45 days if the hearing officer, 1) determines that the public agency has demonstrated by

substantial evidence that maintaining the current placement of such child is substantially

likely to result in injury to the child or to others; 2) considers the appropriateness of the

child’s current placement; 3) considers whether the public agency has made reasonable efforts

to minimize the risk of harm in the child’s current placement, including the use of

supplementary aids and services; and 4) determines that the interim alternative educational

setting meets the requirements under IDEA.

24 Unilateral removal—Instances in which school personnel order the removal of children

from their current educational placement to an appropriate interim alternative educational

setting for not more than 45 days, if the children carry a weapon to school or to a school

function, knowingly possess or use illegal drugs while at school or a school function, or sell

or solicit the sale of a controlled substance while at school or a school function.

99 Other

Entity Uses: Student

3410 Disciplinary Action Description—A summary specifying the terms and consequences of a given act

of discipline.

Entity Uses: Student

3420 Disciplinary Action Status—An indication of the duration of the disciplinary action.

01 Permanent—A disciplinary action that lasts indefinitely.

02 Temporary—A disciplinary action that continues for a fixed amount of time.

Entity Uses: Student

3430 Disciplinary Action Beginning Date—The month, day, and year that the disciplinary action begins.

Entity Uses: Student

3440 Disciplinary Action Ending Date—For a temporary disciplinary action, the month, day, and year that

the action ends.

Entity Uses: Student

0110 † Name of Individual—The full, legally accepted, proper name given to an individual at birth, baptism,

or during another naming ceremony, or through legal change (generally used when component parts

are not required or requested separately).

Entity Uses: Disciplinarian

3450 Disciplinary Action Authority—The position of an individual who assumes, or who has been

assigned to assume, responsibilities involving the resolution of discipline problems. Tasks may

include the administration of punishment, the supervision of detention and in-house suspension, and

the coordination of other disciplinary matters.

01 Commandant of cadets—An individual who serves as the chief officer of cadets.
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02 Conduct review board—Staff members who analyze the student's actions and decide on

the appropriate disciplinary action.

03 Dean—An individual in school administration who is in charge of a special section of

students or of the whole student body.

04 Guidance counselor—A staff member who has been assigned specific duties and school

time to carry out recognized functions of the guidance and counseling programs.

05 In-house supervision staff—Staff members who supervise in-house suspension activities

who are usually trained in psychology and behavior modification.

06 Law enforcement officer—A member of the division of government organized for

maintaining law and order and the prevention of and investigation of crime.

07 Peer leader—A student (e.g., a ranking cadet in a military school) who controls discipline

in the classroom.

08 Prefect—An individual who oversees students in nonacademic areas which might include

discipline.

09 Principal/head—A staff member performing the assigned activities of the administrative

head of a school (not school district) who has the major responsibility for the coordination and

direction of the activities of the school.

10 Resident/dormitory supervisor—An individual who supervises a dormitory. This

individual might be a student.

11 Secretary—A staff member who assists any other school staff with clerical and

administrative duties.

12 Security officer/school resource officer—A person hired by the school to provide

protection to individuals and safeguard the school facility.

13 School board member—A member of the elected or appointed body in charge of local

public schools.

14 Superintendent—The administrative head of a local education agency.

15 Teacher—A professional school staff member responsible for providing learning

experiences and care to students during a particular time period or in a given discipline.

16 Teacher's aide—A person who assists a teacher with routine activities associated with

teaching. These activities (which may require making minor decisions regarding students)

include monitoring, assisting with learning activities, operating equipment, and performing

clerical work.

17 Vice Principal—A staff member who assists in the duties assigned to the principal.

99 Other

Entity Uses: Disciplinarian
175

Chapter 5

APPLICATIONS OF THE HANDBOOK

This handbook is designed to be a tool for

promoting the use of standard terminology in

describing students and schools and it can be used

in numerous ways. Education agencies may use it

to identify certain core information that should be

collected and reported by schools. The definitions

will be especially useful in the development of

reporting forms, by helping to ensure that accurate

and comparable data are collected. School and

school district personnel may use this handbook to

help identify what information they would like to

keep on individual students for instructional and

management decisions. Researchers may use it to

identify types of information that could be

collected about individual students, and to develop

data collection instruments to obtain the

information. Individuals writing about the

education enterprise could use this handbook to

identify vocabulary that is recognizable and

acceptable to the field.

A major use of this handbook can be the

development of more standardized methods of

maintaining administrative data about students.

More and more schools, local administrative units,

and state education agencies are working together

to identify essential pieces of information that

should be collected about all students, including

special groups such as migrant and special

education students. These data are used for simple

record-keeping, as well as for performing

analytical studies for informed decision-making.

Software developers may use this handbook to

assist in the development of products that will meet

the needs of schools for a variety of purposes.

The selection of data elements for inclusion in a

data collection activity must be done with care and

sensitivity to confidentiality issues. Data elements

should only be selected if they meet identified

needs for administrative, instructional, or analytical

purposes.

Because so many local, state, and federal education

agencies, both public and private, see the utility of

automating the collection of individual student data

and in the electronic exchange of student records,

there is much interest in developing standard

formats to promote comparability. This chapter

provides one possible design of a student record

system using the data terms and entities in chapter

4.

Another possible application of this handbook, and

the information in this chapter, is in designing a

data collection instrument and determining how

data will be translated into a computer format for

analysis. Researchers who use these data elements

and formats will benefit when they try to compare

or combine data sets for further analyses. Federal

and other types of data collectors may also ensure

greater comparability of data obtained from

administrative records systems if their data

collection requirements are consistent with how

data are maintained. For instance, if field lengths

used by data providers and data collectors are

consistent, data collectors may be assured that

essential data will not be truncated when

transferred into administrative record systems.

Proposed Student Data System

Application

In the table that follows, data elements are grouped

by categories and entities. Again, data elements are

the specific bits of data that can be defined and

measured. Entities are the people, places, events,

objects, or concepts about which data can be

collected. For each data element, there is a serial

(sequential) number within the section. For

example, the first occurrence of "First Name,"

meaning “first name of student,” has a serial

number of “A1.” When the data element "First

Name" occurs again, relating to the

"parent/guardian," the serial number is “A72.”

Each number is unique to the occurrence of the

data element in conjunction with an entity.

Users of previous Handbook versions

should note that the serial numbers may

have changed because new data elements

have been added.
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176

In the second column, the data element has the

entity number to which it refers. Again, the data

element can occur with more than one entity.

Finally, in the third column, the data element has

the sequential data element number that indicates

where the data element and definition in chapter 4.

Each data element has only one data element

number, though it may be used in more than one

instance and with different entities. These three

numbers provide a unique identification code for

each data element in the scheme. In a computer

database, these three numbers could identify a

“field” or discrete piece of information.

For each data element there also is a “data element

type” listed in the fifth column, and a “field length”

listed in the sixth column. Using the

SPEEDE/ExPRESS format and the formats of

many federal data collections (see the Reference

List for surveys used), data element types and field

lengths were chosen. Field lengths were chosen by

identifying for each data element the longest length

used in any current federal reporting format or in

SPEEDE/ExPRESS. These data element attributes

are not meant to be mandatory; they are provided

as examples. The state and local education

agencies who participated in field tests for this

revision were asked to provide input into the

appropriateness of these attributes. Hence, the

types and field lengths listed reflect an attempt to

arrive at “best practice” attributes.

The possible data element types are as follows:

• Identifier (ID) - This is a data element that is

defined in a code set. A code set is provided

for most of the data elements identified as ID.

• Alpha/Numeric (AN) - This is a data element

for which any value is appropriate, that is,

letters and numbers can be used in any

combination. Generally, this type is used when

no standard code list exists, or where

descriptive information is desired.

• Numeric (N) - This is a data element that must

be a numeric value. These elements can be

further broken down by indicating an implied

decimal, and the number of places to the right

of the decimal.

• Floating Decimal (R) - This data element type

is a special numeric type. The decimal must be

included in the value that appears. If it does

not appear, the number is assumed whole and

appears at the right of the value.

• Date (DT) - This data element type is

specifically defined as a date. The format will

be given in the definition specified in the data

collection instrument.

Only a maximum suggested field length has been

included here. In designing a data collection

system, a minimum length is also generally

specified. Again, these field lengths are illustrative,

not mandated. For numeric data elements that

could contain a decimal, the number of places to

the right of the decimal are included in the field

length. Thus data element "0870 Tuition Payment

Amount" has a field length of 8.2, indicating that

there should be a total of eight (8) digits with six

digits to the left of the decimal and two digits to the

right of the decimal. If the amount included in this

data element is rounded to the nearest dollar, then

the final two digits will be zeroes.

Following the data element attributes in the seventh

column, is the page number where the data element

definition may be found in this handbook. At the

end of each table, there are notes about particular

data elements to assist the user.

Please note that in the table starting on page 182,

data elements in conjunction with entities are listed

only once. That is, there is only one set of fields for

information about an entity, such as a

"Parent/Guardian." When designing a database, it

is useful to allow for the possible multiple entries

or information loops. Multiple entries are those

entries where a data element occurs more than

once. For instance, within a grading period, there

should be multiple entries possible for courses

taken. In addition, information is sometimes

required for each of the multiple entries, requiring

the use of loops. Loops can consist of one or more

data elements, repeated as necessary, to fully

describe multiple entries. For instance, if a student

has more than one parent/guardian, a data system

should maintain data about the name, address, sex,

and other relevant items about each one.

This handbook attempts to provide a

comprehensive list of entities and data elements.

There are, however, other possible entities and data

elements, and many other possible combinations of

entities and data elements, that might be useful in

designing a student record system. This application

is offered simply as an example of how the

included information could be used in a student

record system.
Chapter 5 - Applications of the Handbook

177

Serial Number—Sequential number unique

 to each data element.

Entity Number—Unique to each entity.

Data Element Number—Unique to each data element.

Section Title

Category

Data Element Name

A. PERSONAL INFORMATION

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

NAME

A1 01 0010 First Name AN 12 37

A2 01 0020 Middle Name AN 12 37

A3 01 0030 Last/Surname AN 20 37

Data Element Type

Field Length

Page on which Data Element is Defined
Chapter 5 - Applications of the Handbook

A. Personal Information

178

A. PERSONAL INFORMATION

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

NAME

A1 01 0010 First Name AN 12 37

A2 01 0020 Middle Name AN 12 37

A3 01 0030 Last/Surname AN 20 37

A4 01 0040 Generation Code/Suffix AN 3 37

A5 01 0050 Personal Title/Prefix AN 8 37

A6 01 0060 Alias AN 35 37

A7 01 0070 Former Legal Name AN 35 38

A8 01 0080 Last/Surname at Birth AN 20 38

A9 01 0090 Nickname AN 20 38

A10 01 0100 Tribal or Clan Name AN 20 38

BACKGROUND INFORMATION

A11 01 0130 Identification Number1 AN 30 38

A12 01 0140 Identification System ID 2 38

A13 01 0149 Hispanic or Latino Ethnicity ID 2 39

A14 01 0150 Race2ID 2 39

A15 01 0160 National/Ethnic Origin Subgroup AN 60 40

A16 01 0170 Sex ID 2 40

A17 01 0180 Birthdate DT 8 40

A18 01 0190 Birthdate Verification ID 2 40

A19 01 0200 City of Birth AN 30 41

A20 01 0210 County of Birth AN 16 41

A21 01 0220 State of Birth ID 2 41

A22 01 0230 Country of Birth Code ID 4 41

A23 01 0231 Name of Country of Birth AN 30 41

A24 01 0232 Born Outside of the United States ID 2 42

A25 01 0240 First Entry Date (into the United

States)

DT 8 42

A26 01 0250 Citizenship Status ID 2 42

A27 01 0260 Country of Citizenship2ID 4 42

A28 01 0270 English Proficiency ID 2 42

A29 01 0280 Language Type3ID 2 43

A30 01 0290 Language Code ID 4 43

A31 01 0291 Name of Language AN 20 43

A32 01 0292 Languages Other Than English ID 2 43

A33 01 0300 Religious Background ID 2 43

A34 01 0310 Minor/Adult Status ID 2 44

A35 01 0315 Homelessness Status ID 2 44

A36 01 0320 Migratory Status ID 2 45

A37 01 0330 Migrant Classification Subgroup ID 2 45
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A. Personal Information

179

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

A38 01 0340 Migrant National Certificate of

Eligibility (COE) Status

ID 2 45

A39 01 0350 Migrant Residency Date DT 8 45

A40 01 0360 Migrant Last Qualifying Move

(LQM) Date

DT 8 45

A41 01 0361 Migrant Qualifying Arrival date

(QAD)

DT 8 46

A42 01 0362 Migrant to Join Date DT 8 46

ADDRESS/CONTACT

INFORMATION

A43 01 0369 Address Type ID 2 46

A44 01 0370 Street Number/Name AN 35 46

A45 01 0380 Apartment Room/Suite Number AN 10 46

A46 01 0390 City AN 30 46

A47 01 0400 County AN 16 47

A48 01 0410 State ID 2 47

A49 01 0420 Zip Code AN 10 47

A50 01 0430 Country ID 4 47

A51 01 0440 Complete Permanent Address4 AN 60 47

A52 01 0460 Communication Status AN 60 47

A53 01 0461 Communication Number Type ID 2 47

A54 01 0470 Communication Number AN 25 48

A55 01 0489 Electronic Mail Address Type ID 2 48

A56 01 0490 Electronic Mail Address AN 30 48

A57 01 0520 Zone Number AN 15 48

A58 01 0530 Residence Block Number AN 15 48

A59 01 0540 Other Geographical Designation AN 60 49

A60 01 0550 Public School Residence Status ID 2 49

A61 01 0560 Non-Resident Attendance

Rationale

ID 2 49

A62 01 0570 Dwelling Arrangement ID 2 50

A63 01 0580 Dwelling Ownership ID 2 51

A64 01 0590 Head of Household ID 2 51

FAMILY INFORMATION

A65 01 0600 Marital Status ID 2 52

A66 01 0610 Financial Dependency ID 2 52

A67 01 0620 Number of Dependents N 2 52

A68 01 0630 Family Income Range ID 2 52

A69 01 0640 Economic Disadvantage Status AN 35 53

A70 01 0641 Eligibility for National School

Lunch Program2

ID 2 53

A71 01 0642 Participation in National School

Lunch Program2

ID 2 53

A72 01 0650 Family Public Assistance Status ID 2 53
Chapter 5 - Applications of the Handbook

A. Personal Information

180

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

PARENT/GUARDIAN

A73 02 0010 First Name AN 12 37

A74 02 0020 Middle Name AN 12 37

A75 02 0030 Last/Surname AN 20 37

A76 02 0040 Generation Code/Suffix AN 3 37

A77 02 0050 Personal Title/Prefix AN 8 37

A78 02 0060 Alias AN 35 37

A79 02 0070 Former Legal Name AN 35 38

A80 02 0080 Last/Surname at Birth AN 20 38

A81 02 0170 Sex ID 2 40

A82 02 0660 Relationship to Student ID 2 54

A83 02 0670 Life Status ID 2 55

A84 02 0600 Marital Status ID 2 52

A85 02 0160 National/Ethnic Origin Subgroup AN 60 40

A86 02 0230 Country of Birth Code ID 4 41

A87 02 0231 Name of Country of Birth AN 35 41

A88 02 0232 Born Outside of the United States ID 2 42

A89 02 0280 Language Type5ID 2 43

A90 02 0290 Language Code ID 4 43

A91 02 0291 Name of Language AN 20 43

A92 02 0292 Languages Other Than English ID 2 43

A93 02 0369 Address Type ID 2 46

A94 02 0370 Street Number/Name AN 35 46

A95 02 0380 Apartment Room/Suite Number AN 10 46

A96 02 0390 City AN 30 46

A97 02 0400 County AN 16 47

A98 02 0410 State ID 2 47

A99 02 0420 Zip Code AN 10 47

A100 02 0430 Country ID 4 47

A101 02 0460 Communication Status AN 60 47

A102 02 0461 Communication Number Type ID 2 47

A103 02 0470 Communication Number AN 25 48

A104 02 0489 Electronic Mail Address Type ID 2 48

A105 02 0490 Electronic Mail Address AN 30 48

A106 02 0690 Occupation ID 3 55

A107 02 0700 Employment Status ID 2 56

A108 02 0710 Employer Type ID 2 57

A109 02 0720 Highest Level of Education

Completed

ID 2 57

PARENT/GUARDIAN’S

EMPLOYER INFORMATION

A110 03 0120 Name of Institution AN 60 38

A111 03 0440 Complete Permanent Address4 AN 60 47
Chapter 5 - Applications of the Handbook

A. Personal Information

181

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

A112 03 0460 Communication Status AN 60 47

A113 03 0461 Communication Number Type ID 2 47

A114 03 0470 Communication Number AN 25 48

A115 03 0489 Electronic Mail Address Type ID 2 48

A116 03 0490 Electronic Mail Address AN 30 48

SIBLING(S) OR OTHER

SCHOOL-AGE CHILDREN

LIVING IN STUDENT'S

HOUSEHOLD6

A117 04 0110 Name of Individual7 AN 45 38

A118 04 0170 Sex ID 2 40

A119 04 0660 Relationship to Student ID 2 54

A120 04 0680 School/Local Education Agency

Status

ID 2 55

A121 04 0130 Identification Number8 AN 30 38

A122 04 0140 Identification System ID 2 38

A123 04 0180 Birthdate DT 8 40

A124 04 0610 Financial Dependency ID 2 52

RESPONSIBLE ADULT OF

STUDENT'S HOUSEHOLD9

A125 05 0110 Name of Individual7 AN 45 38

A126 05 0660 Relationship to Student ID 2 54

OTHER ADULT LIVING IN

STUDENT'S HOUSEHOLD10

A127 06 0110 Name of Individual7 AN 45 38

A128 06 0660 Relationship to Student ID 2 54

SPONSOR11

A129 07 0110 Name of Individual7 AN 45 38

A130 07 0660 Relationship to Student ID 2 54

A131 07 0440 Complete Permanent Address4 AN 60 47

A132 07 0460 Communication Status AN 60 47

A133 07 0461 Communication Number Type ID 2 47

A134 07 0470 Communication Number AN 25 48

A135 07 0489 Electronic Mail Address Type ID 2 48

A136 07 0490 Electronic Mail Address AN 30 48

EMERGENCY CONTACT

INFORMATION

A137 08 0110 Name of Individual7 AN 45 38

A138 08 0660 Relationship to Student ID 2 54

A139 08 0440 Complete Permanent Address4 AN 60 47

A140 08 0460 Communication Status AN 60 47

A141 08 0461 Communication Number Type ID 2 47

A142 08 0470 Communication Number AN 25 48

A143 08 0489 Electronic Mail Address Type ID 2 48

A144 08 0490 Electronic Mail Address AN 30 48
Chapter 5 - Applications of the Handbook

A. Personal Information

182

 

1

 Loop A11-12 may be used for multiple entries.

2

 Multiple entries may be necessary. For Data Element 0150 (Race), OMB has not endorsed a set of guidelines

for tabulating these data in aggregated reports. In the absence of guidelines for tabulating racial and ethnic data,

many Departmental Programs have not yet adopted the new standards. See Appendix L for further detail.

3

 Loop A29-31 may be used for multiple entries.

4

 Free form. This item may be used in lieu of Data Elements 0370, 0380, 0390, 0400, 0410, 0420, and 0430.

5

 Loop A89-91 may be used for multiple entries.

6

 Loop A112-119 may be used for multiple entries.

7

 Free form. This item may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.

8

 Loop A116-117 may be used for multiple entries.

9

 Loop A120-121 may be used for multiple entries.

10 Loop A122-123 may be used for multiple entries.

11 Loop A124-129 may be used for multiple entries.
Chapter 5 - Applications of the Handbook

B. Enrollment

183

B. ENROLLMENT

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

SCHOOL INFORMATION1

B1 09 0730 Enrollment Status ID 2 58

B2 09 0120 Name of Institution AN 60 58

B3 09 0370 Street Number/Name AN 35 58

B4 09 0380 Apartment Room/Suite Number AN 10 58

B5 09 0390 City AN 30 58

B6 09 0400 County AN 16 58

B7 09 0410 State ID 2 59

B8 09 0420 Zip Code AN 10 59

B9 09 0430 Country ID 4 59

B10 09 0460 Communication Status AN 60 59

B11 09 0461 Communication Number Type ID 2 59

B12 09 0470 Communication Number AN 25 59

B13 09 0489 Electronic Mail Address Type ID 2 60

B14 09 0490 Electronic Mail Address AN 30 60

B15 09 0130 Identification Number AN 30 60

B16 09 0140 Identification System ID 2 60

B17 09 0740 Lowest Grade Level ID 2 61

B18 09 0750 Highest Grade Level ID 2 61

B19 09 0760 School Administration ID 2 61

B20 09 0770 School Type ID 2 62

B21 10 0120 Name of Institution AN 60 58

B22 10 0370 Street Number/Name AN 35 58

B23 10 0380 Apartment Room/Suite Number AN 10 58

B24 10 0390 City AN 30 58

B25 10 0400 County AN 16 58

B26 10 0410 State ID 2 59

B27 10 0420 Zip Code AN 10 59

B28 10 0430 Country ID 4 59

B29 10 0460 Communication Status AN 60 59

B30 10 0461 Communication Number Type ID 2 59

B31 10 0470 Communication Number AN 25 59

B32 10 0489 Electronic Mail Address Type ID 2 60

B33 10 0490 Electronic Mail Address AN 30 60

B34 10 0130 Identification Number2 AN 30 60

B35 10 0140 Identification System ID 2 60

ENTRANCE INFORMATION3

B36 01 0780 Admission Date DT 8 63

B37 01 0790 Admission Status ID 2 63

B38 01 0800 Entry Date DT 8 64

B39 01 0810 Cohort Year DT 4 64

B40 01 0820 Entry Type ID 2 64

B41 01 0830 Entry/Grade Level ID 2 65
Chapter 5 - Applications of the Handbook

B. Enrollment

184

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

B42 01 0840 Full-Time/Part-Time Status ID 2 66

B43 01 0841 Full-Time Equivalent (FTE)

Status

N 3.2 66

B44 01 0850 Day/Evening Status ID 2 66

B45 01 0860 Boarding Status ID 2 67

TUITION AND FEE

INFORMATION4

B46 01 0870 Tuition Payment Amount N 8 67

B47 01 0871 Fee Payment Type5ID 2 67

B48 01 0872 Fee Amount N 8 67

B49 01 0920 Total Cost of Education to

Student6

N 8 67

B50 01 0930 Tuition Status ID 2 67

B51 01 0940 Payment Source7ID 2 68

FINANCIAL ASSISTANCE8

B52 01 0950 Financial Assistance Qualifier ID 2 68

B53 01 0960 Financial Assistance Type ID 2 68

B54 01 0970 Financial Assistance Descriptive

Title

AN 60 69

B55 01 0980 Financial Assistance Source ID 2 69

B56 01 0990 Financial Assistance Amount N 8 69

MEMBERSHIP INFORMATION9

B57 01 1000 Number of Days of Membership10 N 4.1 69

ATTENDANCE INFORMATION

B58 01 1010 Daily Attendance Status ID 2 70

B59 01 1011 Number of Days in Attendance N 4.1 70

B60 01 1012 Number of Days Absent N 4.1 70

B61 01 1013 Number of Tardies N 3 71

B62 01 1020 Class Attendance Status ID 2 71

B63 01 1030 Released Time AN 5 71

EXIT/WITHDRAWAL

INFORMATION11

B64 01 1040 Exit/Withdrawal Date DT 8 72

B65 01 1050 Exit/Withdrawal Status ID 2 72

B66 01 1060 Exit/Withdrawal Type ID 2 72

B67 01 1070 Death Date12 DT 8 74

B68 01 1080 Death Cause11 AN 35 74

B69 01 1090 Illness Type13 ID 6 74

B70 01 1100 Expulsion Cause14 AN 60 74

B71 01 1110 Expulsion Return Date15 DT 8 74
Chapter 5 - Applications of the Handbook

B. Enrollment

185

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

B72 01 1120 Discontinuing Schooling

Reason16

ID 2 74

B73 01 1130 Compulsory Attendance Status at

Time of Discontinuing

Schooling17

AN 35 75

B74 01 1140 Residence After

Exiting/Withdrawing From School

ID 2 76

B75 01 1150 Information Source AN 45 76

NON-ENTRANCE

INFORMATION

B76 01 1160 Reason for Non-Entrance in

Local Elementary or Secondary

School

ID 2 76

 

1

 Loop B1-35 may be used for multiple entries.

2

 Loop B34-35 may be used for multiple entries.

3

 Loop B36-45 may be used for multiple entries.

4

 Loop B46-51 may be used for multiple entries.

5

 Loop B47-48 may be used for multiple entries.

6

 This item may be used in lieu of Data Elements 0870, 0871, 0872, 0890, 0900, and 0910. Information may be

kept as a total amount, and/or be broken down to items 0870 through 0910.

7

 Multiple entries may be necessary.

8

 Loop B52-56 may be used for multiple entries.

9

 Loop B57-63 may be used for multiple entries.

10 Derived from constituent data elements: 0080 Entry Date, 1010 Daily Attendance Status, 1040

Exit/Withdrawal Date.

11 Loop B64-75 may be used for multiple entries.

12 Applicable if 1060 17 is selected.

13 Applicable if 1060 18 is selected.

14 Applicable if 1060 19 is selected. Multiple entries may be necessary.

15 Applicable if 1060 19 is selected.

16 Applicable if 1060 21 is selected. Multiple entries may be necessary.

17 Applicable if 1060 21 is selected.
Chapter 5 - Applications of the Handbook

C. School Participation and Activities

186

C. SCHOOL PARTICIPATION AND ACTIVITIES

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

SESSION INFORMATION1

C1 09 1170 Session Type ID 2 78

C2 09 1180 Session Beginning Date DT 8 78

C3 09 1190 Session Ending Date DT 8 78

C4 09 1200 Total Days in Session AN 3 79

C5 09 1201 Number of Hours in School Day N 2 79

C6 09 1011 Number of Days in Attendance N 4.1 79

C7 09 1012 Number of Days Absent N 4.1 79

C8 09 1013 Number of Tardies N 3 79

C9 09 0830 Entry/Grade Level ID 2 79

C10 11 0110 Name of Individual2 AN 45 80

C11 11 0130 Identification Number AN 30 80

C12 11 0140 Identification System ID 2 80

C13 12 0110 Name of Individual2 AN 45 80

C14 12 0130 Identification Number AN 30 80

C15 12 0140 Identification System ID 2 80

COURSE INFORMATION

C16 13 1210 Organization ID 2 81

C17 13 1220 Course Code System ID 2 81

C18 13 1221 Course Code AN 30 81

C19 13 1222 Elementary Subject/Course ID 2 81

C20 13 1230 Instructional Level ID 2 82

C21 13 1231 State University Course

Requirement

ID 2 83

C22 13 1240 Descriptive Title AN 35 83

C23 13 0250 Period AN 10 84

C24 13 1260 Time Element AN 6 84

C25 14 0110 Name of Individual2 AN 45 80

C26 14 0130 Identification Number AN 30 80

C27 14 0140 Identification System ID 2 80

C28 13 1270 Principal Medium of Instruction ID 2 84

C29 13 1271 Language of Instruction AN 10 84

C30 13 1280 Location of Instruction/Service3ID 2 85

C31 13 1290 Location of Instruction/Service

Description3

AN 30 85

C32 13 1300 Credit Type Offered ID 2 85

C33 13 1310 Number of Credits Attempted R 15 86

C34 13 1320 Repeat Identifier ID 2 86

C35 13 1330 Number of Credits Received R 15 86

C36 13 1340 Reporting Means ID 2 86

C37 13 1350 Reporting Method ID 2 86
Chapter 5 - Applications of the Handbook

C. School Participation and Activities

187

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

C38 13 1360 Grade Assigned AN 15 87

C39 13 1370 Grade Value Qualifier4ID 3 87

C40 13 1011 Number of Days in Attendance N 4.1 79

C41 13 1012 Number of Days Absent N 4.1 79

C42 13 1013 Number of Tardies N 3 79

GRADING PERIOD

INFORMATION5

C43 09 1380 Grade Period Beginning Date DT 8 87

C44 09 1390 Grading Period Ending Date DT 8 87

C45 09 1400 Total Days in Grading Period AN 3 88

PERFORMANCE

INFORMATION

C46 01 1410 *Credits Attempted: Given

Grading Period6

R 4 88

C47 01 1420 *Credits Attempted: Given

Session7

R 4 88

C48 01 1430 *Credits Attempted: Given School

Year7

R 4 88

C49 01 1440 *Credits Attempted: Cumulative7 R 5 88

C50 01 1450 *Credits Received: Given

Grading Period8

R 4 88

C51 01 1460 *Credits Received: Given

Session9

R 4 89

C52 01 1470 *Credits Received: Given School

Year9

R 4 89

C53 01 1480 *Credits Received: Cumulative9 R 5 89

C54 01 1490 *Grade Points Received: Given

Grading Period10

R 4 89

C55 01 1500 *Grade Points Received: Given

Session10

R 4 89

C56 01 1510 *Grade Points Received: Given

School Year10

R 4 89

C57 01 1520 *Grade Points Received:

Cumulative11

R 5 90

C58 01 1530 *Grade Point Average (GPA):

Given Grading Period12

R 5 90

C59 01 1540 *Grade Point Average (GPA):

Given Session13

R 5 90

C60 01 1550 *Grade Point Average (GPA):

Given School Year13

R 5 90

C61 01 1560 *Grade Point Average (GPA):

Cumulative13

R 5 90

PROGRESS INFORMATION

C62 01 1570 Promotion Type ID 2 90

C63 01 1580 Non-Promotion Reason3ID 2 91

HONORS INFORMATION

C64 01 1590 Honors Information Code3ID 2 92

C65 01 1591 Honors Description AN 60 93
Chapter 5 - Applications of the Handbook

C. School Participation and Activities

188

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

C66 01 1592 Class Rank N 5 93

C67 01 1593 Total Number in Class N 5 93

C68 01 1594 Percentage Ranking N 3.2 93

ACTIVITY INFORMATION

C69 01 1600 Activity Title AN 35 93

C70 01 1601 Activity Code ID 3 93

C71 01 1602 Activity Description AN 60 95

C72 01 1610 Activity Type ID 2 95

C73 01 1611 Name of Activity Sponsor AN 35 96

C74 01 1612 Activity Involvement Beginning

Date

DT 8 96

C75 01 1613 Activity Involvement Ending Date DT 8 96

C76 01 1614 Amount of Activity Involved AN 35 96

C77 01 1590 Honors Information Code3ID 2 96

C78 01 1591 Honors Description AN 60 97

GRADUATION INFORMATION

C79 01 1621 Diploma/Credential Type ID 2 97

C80 01 1622 Diploma/Credential Award Date DT 8 98

C81 01 1623 Diploma/Credential Level and

Honors

ID 2 98

C82 01 1624 Diploma/Credential Level and

Honors Description

AN 35 98

C83 01 1625 Non-Course Graduation

Requirement Code

ID 2 98

C84 01 1626 Non-Course Graduation

Requirement Date Met

DT 8 98

C85 01 1627 Non-Course Graduation

Requirement Scores/Results

AN 60 99

C86 01 1592 Class Rank N 5 99

C87 01 1593 Total Number in Class N 5 99

C88 01 1594 Percentage Ranking N 3.2 99

 

1

 Loop C1-88 may be used for multiple entries.

2

 Free form. This item may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.

3

 Multiple entries may be necessary.

4

 A list of codes is available from the Association of American Medical Colleges (AAMC).

5

 C43-45 may be used for multiple entries.

6

 Derived from constituent data elements: 1380 Grading Period Beginning Date, 1390 Grading Period Ending

Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1310 Number of Credits Attempted, 1320 Repeat

Identifier.

7

 Derived from constituent data elements: 1170 Session Type, 1180 Session Beginning Date, 1190 Session

Ending Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1310 Number of Credits Attempted, 1320

Repeat Identifier.

8

 Derived from constituent data elements: 1380 Grading Period Beginning Date, 1390 Grading Period Ending

Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1320 Repeat Identifier, 1330 Number of Credits

Received.
Chapter 5 - Applications of the Handbook

C. School Participation and Activities

189

 

9

 Derived from constituent data elements: 1170 Session Type, 1180 Session Beginning Date, 1190 Session

Ending Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1320 Repeat Identifier, 1330 Number of

Credits Received.

10 Derived from constituent data elements: 1380 Grading Period Beginning Date, 1390 Grading Period Ending

Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1320 Repeat Identifier, 1330 Number of Credits

Received, 1360 Grade Assigned, 1370 Grade Value Qualifier.

11 Derived from constituent data elements: 1170 Session Type, 1180 Session Beginning Date, 1190 Session

Ending Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1320 Repeat Identifier, 1330 Number of

Credits Received, 1360 Grade Assigned, 1370 Grade Value Qualifier.

12 Derived from constituent data elements: 1380 Grading Period Beginning Date, 1390 Grading Period Ending

Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1310 Number of Credits Attempted, 1320 Repeat

Identifier, 1330 Number of Credits Received, 1360 Grade Assigned, 1370 Grade Value Qualifier.

13 Derived from constituent data elements: 1170 Session Type, 1180 Session Beginning Date, 1190 Session

Ending Date, 1240 Descriptive Title, 1300 Credit Type Offered, 1310 Number of Credits Attempted, 1320

Repeat Identifier, 1330 Number of Credits Received, 1360 Grade Assigned, 1370 Grade Value Qualifier.
Chapter 5 - Applications of the Handbook

D. Non-School Activity Information

190

D. NON-SCHOOL AND POST-SCHOOL EXPERIENCE

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

NON-SCHOOL ACTIVITY

INFORMATION1

D1 01 1630 Non-School Activity Code ID 2 100

D2 01 1631 Non-School Activity Description AN 35 100

D3 01 1632 Non-School Activity Sponsor AN 35 100

D4 01 1633 Amount of Non-School Activity

Involvement

AN 35 100

D5 01 1590 Honors Information Code ID 2 101

D6 01 1591 Honors Description AN 60 102

D7 01 1640 Non-School Activity Beginning

Date

DT 8 102

D8 01 1650 Non-School Activity Ending Date DT 8 102

INSTITUTIONAL/

ORGANIZATIONAL

INFORMATION2

D9 03 0120 Name of Institution AN 60 102

D10 03 0440 Complete Permanent Address3 AN 60 102

D11 03 0460 Communication Status AN 60 102

D12 03 0461 Communication Number Type ID 2 102

D13 03 0470 Communication Number AN 25 103

D14 03 0489 Electronic Mail Address Type ID 2 103

D15 03 0490 Electronic Mail Address AN 30 103

WORK EXPERIENCE

D16 01 1670 In-School/Post-School

Employment Status

ID 2 103

D17 01 1680 Experience Type ID 2 104

D18 01 1690 Work Type ID 3 104

D19 01 1700 Program of Study Relevance ID 2 104

D20 01 1710 Employment Permit Number AN 17 105

D21 01 1720 Employment Permit Certifying

Organization

AN 45 105

D22 01 1730 Employment Permit Description AN 60 105

D23 01 1740 Employment Permit Valid Date DT 8 105

D24 01 1750 Employment Permit Expiration

Date

DT 8 105

D25 01 1760 Employment Start Date DT 8 105

D26 01 1770 Employment End Date DT 8 105

D27 01 1780 Number of Hours Worked Per

Work Week (Monday-Friday)

N 4 105

D28 01 1790 Number of Hours Worked Per

Weekend

N 4 105

D29 01 1800 Employment Recognition4ID 2 105
Chapter 5 - Applications of the Handbook

D. Non-School Activity Information

191

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

POST-SCHOOL

EDUCATION/TRAINING5

D30 15 0120 Name of Institution AN 60 102

D31 15 0440 Complete Permanent Address3 AN 60 102

D32 15 0460 Communication Status AN 60 102

D33 15 0461 Communication Number Type ID 2 102

D34 15 0470 Communication Number AN 25 103

D35 15 0489 Electronic Mail Address Type ID 2 103

D36 15 0490 Electronic Mail Address AN 30 103

D37 01 1810 Post-School Training or

Education Subject Matter

ID 2 106

D38 01 1820 Education Planned ID 2 107

D39 01 0720 Highest Level of Education

Completed

ID 2 107

D40 01 1830 Post-School Recognition AN 60 108

OTHER POST-SCHOOL

INFORMATION

D41 01 1840 Career Objectives ID 3 108

D42 01 1850 Military Service Experience AN 60 108

D43 01 1860 Voting Status ID 2 108

D44 01 1870 Other Post-School

Accomplishments5

AN 60 108

 

1

 Loop D1-8 may be used for multiple entries.

2

 Loop D9-29 may be used for multiple entries.

3

 Free form. This item may be used in lieu of Data Elements 0370, 0380, 0390, 0400, 0410, 0420, and 0430.

4

 Multiple entries may be necessary.

5

 Loop D30-40 may be used for multiple entries.
Chapter 5 - Applications of the Handbook

E. Assessment

192

E. ASSESSMENT

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

ASSESSMENT INFORMATION1

E1 16 1880 Purpose ID 2 109

E2 16 1890 Assessment Type ID 2 110

E3 16 1900 Assessment Title AN 35 111

E4 16 1910 Assessment Content AN 35 111

E5 16 1920 Subtest Type AN 35 111

E6 16 1930 Level (for which Designed) AN 35 111

E7 16 0130 Identification Number AN 30 112

E8 16 0140 Identification System2ID 2 112

E9 16 1940 Grade Level when Assessed AN 35 112

E10 16 1950 Copyright Date DT 8 112

ADMINISTRATIVE ISSUES

E11 16 1959 Non-Participation Reason ID 2 112

E12 16 1960 Administration Method ID 2 113

E13 16 1970 Administration Form ID 2 113

E14 16 1980 Response Form ID 2 113

E15 16 1990 Administration Language ID 3 114

E16 16 2000 Special Accommodation AN 35 114

E17 16 2010 Administration Date DT 8 114

E18 16 2020 Location AN 40 114

E19 17 0110 Name of Individual3 AN 45 114

E20 17 2030 Position AN 35 114

SCORE/RESULTS REPORTING

E21 16 2040 Assessment Reference Type ID 2 114

E22 16 2050 Norm Group ID 2 115

E23 16 2060 Norm Year DT 4 115

E24 16 2070 Norming Period AN 35 115

E25 16 2080 Score Range AN 35 115

E26 16 2090 Reporting Method ID 2 115

E27 16 2100 Score Results AN 35 117

E28 16 2110 Score Interpretation Information AN 60 117

E29 16 2120 Reporting and Documentation AN 60 117

 

1

 Loop E1-29 may be used for multiple entries.

2

 See SPEEDE/ExPRESS for a list of student test codes.

3

 Free form. This term may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.
Chapter 5 - Applications of the Handbook

F. Transportation

193

F. TRANSPORTATION

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

TRANSPORTATION

INFORMATION

F1 01 2130 Transportation Status ID 2 118

F2 01 2140 State Transportation Aid

Qualification

ID 2 118

F3 01 2150 Transportation at Public Expense

Eligibility

ID 2 119

F4 01 2160 Special Accommodation

Requirements

AN 60 119

TRANSPORTATION CONTACT

F5 18 0110 Name of Individual1 AN 60 119

F6 18 0440 Complete Permanent Address2 AN 60 120

F7 18 0460 Communication Status AN 60 120

F8 18 0461 Communication Number Type ID 2 120

F9 18 0470 Communication Number AN 25 120

F10 18 0489 Electronic Mail Address Type ID 2 120

F11 18 0490 Electronic Mail Address AN 30 120

DISTANCE/TIME INFORMATION

F12 01 2170 Distance from Home to School N 8 121

F13 01 2180 Total Distance Transported N 8 121

F14 01 2190 Length of Time Transported N 8 121

VEHICLE INFORMATION

F15 19 2200 Ownership/Type ID 2 121

F16 19 0130 Identification Number AN 30 122

F17 19 0140 Identification System ID 2 122

F18 19 2210 Route Description AN 60 122

F19 19 2220 Run Description AN 60 122

F20 19 2230 Stop Description AN 60 122

 

1

 Free form. This item may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.

2

 Free form. This item may be used in lieu of Data Elements 0370, 0380, 0390, 0400, 0410, 0420, and 0430.
Chapter 5 - Applications of the Handbook

G. Health Conditions

194

G. HEALTH CONDITIONS

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

IDENTIFIERS

G1 01 0130 Identification Number AN 30 123

G2 01 0140 Identification System ID 2 123

G3 01 2240 Height N 5 123

G4 01 2250 Weight N 5 123

G5 01 2260 Hair Color ID 2 124

G6 01 2270 Eye Color ID 2 124

G7 01 2280 Birthmark AN 35 124

G8 01 2290 Blood Type AN 5 124

ORAL HEALTH

G9 01 2300 Number of Teeth N 2 124

G10 01 2310 Number of Permanent Teeth Lost N 2 124

G11 01 2320 Number of Teeth Decayed N 2 124

G12 01 2330 Number of Teeth Restored N 2 125

G13 01 2340 Occlusion Condition ID 2 125

G14 01 2350 Gingival (Gum) Condition ID 2 125

G15 01 2360 Oral Soft Tissue Condition ID 2 125

G16 01 2370 Dental Prosthetics ID 2 125

G17 01 2380 Orthodontic Appliances AN 35 126

MATERNAL AND PRE-NATAL

CONDITIONS

G18 01 2390 Initial Pre-Natal Visit (Gestational

Age)

N 2 126

G19 01 2400 Total Number of Pre-Natal Visits

During Pregnancy

N 2 126

G20 01 2410 Total Weight Gain During

Pregnancy

N 3 126

CONDITIONS AT BIRTH

G21 01 2420 Weight at Birth N 5 126

G22 01 2430 Gestational Age at Birth N 2 126

G23 01 2440 Health Condition at Birth AN 35 126

HEALTH HISTORY1

G24 01 2450 Diseases, Illnesses, and Other

Health Conditions

ID 6 127

G25 01 2460 Medical Treatment ID 6 127

G26 01 2470 School Health Emergency Action AN 6 127

G27 01 2480 Injury ID 6 127

G28 01 2490 Substance Abuse AN 60 127

G29 01 2500 Routine Health Care Procedure

Required at School2

ID 6 127

G30 01 2510 Health Condition Progress Report AN 60 127

G31 01 2520 Health Care History Episode

Date

DT 8 128
Chapter 5 - Applications of the Handbook

G. Health Conditions

195

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

MEDICAL EVALUATIONS3

G32 20 2530 Evaluation Sequence ID 2 128

G33 20 2540 Medical Examination Type ID 2 128

G34 20 2550 Medical Examination Instrument

Description/Title

AN 35 128

G35 20 2560 Medical Examination Date DT 8 128

G36 20 2570 Uncorrected Score/Results AN 35 129

G37 20 2580 Corrected Score/Results AN 35 129

G38 20 2590 Medical Examination Unit of

Measure

AN 12 129

G39 20 2600 Blood Pressure AN 8 129

G40 01 2610 Overall Diagnosis/Interpretation

of Vision

ID 2 129

G41 01 2620 Overall Diagnosis/Interpretation

of Hearing

ID 2 129

G42 01 2630 Overall Diagnosis/Interpretation

of Speech and Language

ID 2 130

G43 01 2640 Service Alternatives ID 2 130

G44 01 2650 Corrective Equipment Prescribed AN 35 130

G45 01 2660 Corrective Equipment Purpose AN 60 131

G46 01 2670 Diagnosis of Causative Factor

(Condition)

AN 60 131

G47 01 2680 Condition Onset Date DT 8 131

DISABLING CONDITIONS

G48 01 2690 Primary Disability Type ID 2 131

G49 01 2691 Qualified Individual with

Disabilities under Section 504 of

the Rehabilitation Act

ID 2 133

G50 01 2692 Qualified Individual with

Disabilities under the Individuals

with Disabilities Education Act

ID 2 133

G51 01 2693 Qualified Individual with

Disabilities under the Americans

with Disabilities Act

ID 2 134

G52 01 2700 Disability Level AN 35 134

G53 01 2710 Secondary Disability Type ID 2 134

G54 01 2700 Disability Level AN 35 134

G55 01 2720 Tertiary Disability Type ID 2 134

G56 01 2700 Disability Level AN 35 134

MEDICAL LABORATORY

TESTS4

G57 01 2730 Blood Test Type AN 35 134

G58 01 2740 Tuberculosis Test Type AN 35 135
Chapter 5 - Applications of the Handbook

G. Health Conditions

196

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

G59 01 2750 Medical Laboratory Procedure

Results

AN 60 135

IMMUNIZATION

G60 01 2760 Immunization Type5ID 6 135

G61 01 2770 Immunizations Mandated by

State Law for Participation

ID 2 135

G62 01 2780 Immunization Date DT 8 135

G63 01 2790 Immunization Status Code ID 2 135

NUTRITION

G64 01 2800 Special Diet Considerations AN 35 136

REFERRALS6

G65 01 2810 Referral Purpose ID 2 136

G66 01 2820 Referral Cause AN 35 136

G67 01 2830 Referral Date DT 8 136

G68 01 2840 Referral Completion Date DT 8 136

G69 01 2850 Referral Completion Report AN 60 136

LIMITATIONS ON SCHOOL

ACTIVITIES7

G70 01 2860 Limitation Description AN 60 136

G71 01 2870 Limitation Cause AN 35 137

G72 01 2880 Limitation Beginning Date DT 8 137

G73 01 2890 Limitation Ending Date DT 8 137

HEALTH CARE PROVIDER8

G74 21 2900 Provider Type AN 35 137

G75 21 2910 Provider Specialty AN 35 137

G76 21 2920 Provider Authority ID 2 137

G77 21 2930 Referral Status ID 2 137

G78 21 0110 Name of Individual9 AN 45 137

G79 21 0440 Complete Permanent Address10 AN 60 138

G80 21 0460 Communication Status AN 60 138

G81 21 0461 Communication Number Type ID 2 138

G82 21 0470 Communication Number AN 25 138

G83 18 0489 Electronic Mail Address Type ID 2 138

G84 18 0490 Electronic Mail Address AN 30 138

G85 21 0130 Identification Number AN 30 139

G86 21 0140 Identification System ID 2 139

OTHER HEALTH

INFORMATION

G87 01 2940 Emergency Factor11 ID 2 139

G88 01 2950 Related Emergency Needs11 AN 60 140

G89 01 2960 Insurance Coverage12 ID 2 140

G90 01 2970 Health Care Plan AN 35 140

G91 01 2980 Hospital Preference AN 35 140

G92 01 2990 Medical Waiver AN 35 140
Chapter 5 - Applications of the Handbook

G. Health Conditions

197

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

G93 01 3000 Religious Considerations AN 35 140

G94 01 3010 Other Special Health Needs,

Information, or Instructions

AN 60 140

 

1

 Loop G24-31 may be used for multiple entries.

2

 Multiple entries may be necessary.

3

 Loop G32-47 may be used for multiple entries.

4

 Loop G57-59 may be used for multiple entries.

5

 See Appendix I for a list of immunization codes.

6

 Loop G65-69 may be used for multiple entries.

7

 Loop G70-73 may be used for multiple entries.

8

 Loop G74-86 may be used for multiple entries.

9

 Free form. This item may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.

10 Free form. This item may be used in lieu of Data Elements 0370, 0380, 0390, 0400, 0410, 0420, and 0430.

11 Multiple entries may be necessary.

12 Loop G89-90 may be used for multiple entries.
Chapter 5 - Applications of the Handbook

H. Special Program Participation and

Student Support Services

198

H. SPECIAL PROGRAM PARTICIPATION AND STUDENT SUPPORT SERVICES

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

IDENTIFICATION PROCEDURE1

H1 01 3020 Identification Procedure2ID 2 141

H2 01 3030 Identification Results AN 35 142

H3 17 0110 Name of Individual3 AN 45 142

H4 17 2030 Position AN 35 142

H5 17 0120 Name of Institution AN 60 142

H6 17 0440 Complete Permanent Address4 AN 60 142

H7 17 0460 Communication Status AN 60 142

H8 17 0461 Communication Number Type ID 2 142

H9 17 0470 Communication Number AN 25 143

H10 17 0489 Electronic Mail Address Type ID 2 143

H11 17 0490 Electronic Mail Address AN 30 143

H12 22 3040 Program Eligibility Indicator ID 2 143

H13 22 3050 Program Participation Reason2ID 2 144

H14 22 3060 Program Participation

Identification Date

DT 8 144

EARLY CHILDHOOD

PROGRAM PARTICIPATION5

H15 22 3070 Caregiver/Early Childhood

Program Provider

ID 2 144

H16 22 3080 Early Childhood Program Setting ID 2 145

H17 22 3090 Family Day Care Status ID 2 146

H18 22 3100 Caregiver/Early Childhood

Program Description

AN 45 146

H19 22 3110 Early Childhood Program

Sponsorship

ID 2 146

H20 22 3120 Early Childhood Program

Funding Source2

ID 2 146

H21 22 3130 Early Childhood Program

Components

AN 35 147

H22 22 3131 Early Childhood Special

Education Setting

ID 2 147

H23 22 3132 Early Childhood Program Focus ID 2 147

INDIVIDUALIZED EDUCATION

PROGRAM INFORMATION6

H24 01 3140 Individualized Program Type ID 2 147

H25 01 3150 Individualized Program Date

Type

ID 2 148

H26 01 3160 Individualized Program Date DT 8 148

H27 01 3170 Number of Minutes per Week

Included

N 4 148
Chapter 5 - Applications of the Handbook

H. Special Program Participation and

Student Support Services

199

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

SPECIAL PROGRAM AND

STUDENT SUPPORT SERVICE

PARTICIPATION7

H28 22 3180 Special Assistance Program

Name

AN 60 148

H29 22 3190 Benefit Type ID 2 149

H30 22 3200 Program Funding Source2ID 2 149

H31 22 3210 Instructional Program Service

Type2

ID 2 149

H32 22 3220 Student Support Service Type2ID 2 151

H33 22 3230 Transitional Support Service

Type2

ID 2 156

H34 22 3240 Service Description AN 60 157

SPECIAL

PROGRAM/SERVICES

DELIVERY

H35 22 3250 Care/Service Frequency ID 2 157

H36 22 3260 Care/Service Day Status ID 2 158

H37 22 3270 Care/Service Intensity N 4 158

H38 22 3280 Care/Service Duration N 2 158

H39 22 3290 Care/Service Beginning Date DT 8 158

H40 22 1280 Location of Instruction/Services ID 2 158

H41 22 1290 Location of Instruction/Services

Description

AN 30 158

H42 22 3300 Service Setting2ID 2 158

SERVICE PROVIDER8

H43 23 3310 Service Provider Type ID 2 160

H44 23 0110 Name of Individual3 AN 45 142

H45 23 2030 Position AN 35 142

H46 23 0120 Name of Institution AN 60 142

H47 23 0440 Complete Permanent Address4 AN 60 142

H48 23 0460 Communication Status AN 60 142

H49 23 0461 Communication Number Type ID 2 142

H50 23 0470 Communication Number AN 25 143

H51 23 0489 Electronic Mail Address Type ID 2 143

H52 23 0490 Electronic Mail Address AN 30 143

MONITORING PROCEDURE

H53 22 3320 Monitoring Method ID 2 164

H54 22 3330 Remarks AN 60 164

H55 17 0110 Name of Individual9 AN 45 142

H56 17 2030 Position AN 35 142

H57 17 0120 Name of Institution AN 60 142

H58 17 0440 Complete Permanent Address4 AN 60 142

H59 17 0460 Communication Status AN 60 142
Chapter 5 - Applications of the Handbook

H. Special Program Participation and

Student Support Services

200

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

H60 17 0461 Communication Number Type ID 2 142

H61 17 0470 Communication Number AN 25 143

H62 17 0489 Electronic Mail Address Type ID 2 143

H63 17 0490 Electronic Mail Address AN 30 143

PROGRAM EXIT

H64 22 3340 Care/Service Ending Date DT 8 164

H65 22 3350 Program Exit Reason2ID 2 165

 

1

 Loop H1-14 may be used for multiple entries.

2

 Multiple entries may be necessary.

3

 Free form. This item may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.

4

 Free form. This item may be used in lieu of Data Elements 0370, 0380, 0390, 0400, 0410, 0420, and 0430.

5

 Loop H15-23 may be used for multiple entries.

6

 Loop H24-27 may be used for multiple entries.

7

 Loop H28-65 may be used for multiple entries.

8

 Loop H43-52 may be used for multiple entries.

9

 Loop H55-63 may be used for multiple entries. Free form. This item may be used in lieu of Data Elements

0010, 0020, 0030, and 0040.

202

I. DISCIPLINE

Serial

Number

Entity

Number

Data

Element

Number

Data Elements Data

Element

Type

Field

Length

Page on

which

Defined

NATURE OF OFFENSE1

I1 01 3360 Incident Type ID 2 167

I2 01 3361 Convicted Offense ID 2 170

I3 01 3370 Incident Description AN 35 170

I4 01 3380 Incident Occurrence Date DT 8 170

I5 01 3390 Incident Occurrence Location ID 2 170

I6 01 3391 Offense/Incident Occurrence

Time

ID 2 171

DISCIPLINARY ACTION2

I7 01 3400 Disciplinary Action Type3ID 2 171

I8 01 3410 Disciplinary Action Description AN 35 173

I9 01 3420 Disciplinary Action Status ID 2 173

I10 01 3430 Disciplinary Action Beginning

Date

DT 8 173

I11 01 3440 Disciplinary Action Ending Date DT 8 173

I12 24 0110 Name of Individual4 AN 45 173

I13 24 3450 Disciplinary Action Authority ID 2 173

 

1

 Loop I1-13 may be used for multiple entries.

2

 Loop I7-13 may be used for multiple entries.

3

 Multiple entries may be necessary.

4

 Free form. This item may be used in lieu of Data Elements 0010, 0020, 0030, and 0040.
Sources

203

LIST OF SOURCES

The following documents served as sources when investigating possible data elements, option lists, glossary

terms, definitions, field lengths, and appendices for this handbook.

Appraisal Institute. The Dictionary of Real Estate Appraisal. Chicago: Appraisal Institute, 1993.

Buros Institute of Mental Measurements. The 13th Mental Measurements Yearbook. (Ed. James C. Impara and

Barbara S. Plake) Lincoln, Nebraska: University of Nebraska Press, 1998.

Committee for Education Funding. Education Budget Alert for Fiscal Year 1993. Washington, D.C.: The

Committee for Education Funding, 1993.

Department of Health and Human Services. Head Start Program Performance Standards (45-CFR 1304).

Washington, D.C.: Head Start Bureau, 1992.

Department of the Treasury. Tax-Exempt Status for your Organization. Washington, D.C.: Internal Revenue

Service, 1992.

Department of the Treasury. Exemptions, Standard Deduction, and Filing Information. Washington, D.C.:

Internal Revenue Service.

Homeless Assistance. Title 42 U.S. Code, Ch. 119. Legal Information Institute. Available:

http://www4.law.cornell.edu/uscode/unframed/42/ch119.html [1 Feb. 2000].

Hopkins, C. D., & Antes, R. L. Educational Research: A Structure for Inquiry. Itasca, IL: F.E. Peacock, 1990.

Information and Referral Federation of Los Angeles County, Inc. A Taxonomy of Human Services: A

Conceptual Framework with Standardized Terminology and Definitions for the Field. Los Angeles: INFO

LINE, 1991.

National Center for Education Statistics. Standard Terminology and Guide for Managing Student Data in

Elementary and Secondary Schools, Community/Junior Colleges, and Adult Education. Washington, D.C.: U.S.

Department of Education, 1974.

National Center for Education Statistics. Terms and Definitions from the Handbooks of the State Educational

Records and Reports Series. Washington, D.C.: U.S. Department of Education, 1974.

National Center for Education Statistics. Classification of Instructional Programs, the High School Class of

1972 in and out of Teaching. Washington, D.C.: U.S. Department of Education, 1990.

National Center for Education Statistics. SEDCAR (Standards for Education Data Collection and Reporting).

Washington, D.C.: U.S. Department of Education, 1991.

National Center for Education Statistics, Student Data Handbook: Elementary, Secondary and Early Childhood

Education. Washington, D.C.: U.S. Department of Education, 1994.

National Center for Education Statistics, Staff Data Handbook: Elementary, Secondary and Early Childhood

Education. Washington, D.C.: U.S. Department of Education, 1995.

National Center for Education Statistics. A Pilot Standard National Course Classification System for Secondary

Education. Washington, D.C.: U.S. Department of Education, 1995.
Sources

204

National Center for Education Statistics, Protecting the Privacy of Student Records. Washington, D.C.: U.S.

Department of Education, 1997.

National Center for Education Statistics, Safeguarding Your Technology. Washington, D.C.: U.S. Department

of Education, 1998.

National Center for Education Statistics, Technology @ Your Fingertips. Washington, D.C.: U.S. Department of

Education, 1998.

National Commission on Migrant Education. Invisible Children: A Portrait of Migrant Education in the United

States. Washington, D.C: National Commission on Migrant Education, 1992.

Office of Bilingual Education and Minority Languages Affairs. Program Profiles Fiscal Year 1992.

Washington, D.C.: U.S. Department of Education, 1992.

Office of Migrant Education. Migrant Education Program Policy Manual. Washington, D.C.: U.S. Department

of Education, 1991.

Office of Special Education Programs (OSEP). OSEP Data Dictionary. Washington, D.C.: U.S. Department of

Education, 1993.

Office of Special Education Programs (OSEP). Part H Definitions. Washington, D.C.: U.S. Department of

Education, 1993.

Pennsylvania Department of Education. Preschool Data Dictionary (Draft). Harrisburg, P.A.: Pennsylvania

Department of Education, 1992.

Ricardo, Catherine. Database Systems: Principles, Design, & Implementation. New York: Simon & Schuster,

1990.

SPEEDE/ExPRESS, CCSSO, AACRAO, NCES. A Guide to the Implementation of the SPEEDE/ExPRESS

Electronic Transcript. Washington, D.C.: CCSSO, 1998.

Tobin, Thomas. A Study of Availability and Overlap of Education Data in Federal Collections. Washington,

D.C.: Council of Chief State School Officers, 1991.

U.S. Department of Health and Human Services. Head Start: A Child Development Program. Washington,

D.C.: Administration for Children, Youth and Families, Head Start Bureau, no date.

U.S. Department of Health, Education, and Welfare. Classifications and Standard Terminology for Local and

State School Systems. Washington, D.C.: U.S. Government Printing Office, 1974.

Merriam-Webster's Collegiate Dictionary. 10th Edition. Springfield, MA: Merriam-Webster Incorporated,

1996.

Wiersma, W. & Jurs, S.G. Educational Measurement and Testing. (2nd Edition) New York: Macmillan

Publishing Company, 1990.
Sources

205

Surveys:

Bureau of Indian Affairs ISEP Student Data Dictionary

 Office of Indian Education Programs

 1849 C Street, NW

 MS 3530

 Washington, D.C. 20240

Title 1 Migrant Participation Report, 1996-97

 Westat

 1650 Research Boulevard

 Rockville, MD 20850-3129

Chapter 2 State Annual Report

 SRI International

 333 Ravenswood Avenue

 Menlo Park, CA 94025

Data Collection of the Office of Bilingual Education and Minority Language Affairs

 U.S. Department of Education

 Office of Bilingual Education and Minority Language Affairs

 Switzer Building, 330 C Street, SW

 Washington, D.C. 20202

Elementary and Secondary School Civil Rights Compliance Report (District Summary:

ED101), Fall 1998

 U.S. Department of Education

 Office for Civil Rights

 Washington, D.C. 20202-2516

Elementary and Secondary School Civil Rights Compliance Report (Individual School

Report: ED102), Fall 1998

 U.S. Department of Education

 Office for Civil Rights

 Washington, D.C. 20202-2516

National Education Longitudinal Study, 1988/2000

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651
Sources

206

Common Core of Data (CCD), 1998-99

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651

Private School Survey (PSS), 1999-2000

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651

Project Head Start Annual Program Information Report, 1992-93

 Ellsworth Associates

 7799 Leesburg Pike, Suite 102 South

 Falls Church, VA 22043

School Enrollment Supplement of the Current Population Survey (CPS), October 1998

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651

Schools and Staffing Survey (SASS), 1999-2000

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651

Early Childhood Longitudinal Study (Kindergarten Cohort), 1998-99

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651

Early Childhood Longitudinal Study (Birth Cohort), 2000

 National Center for Education Statistics

 Elementary and Secondary Education Statistics Division

 555 New Jersey Avenue, NW

 Washington, D.C. 20208-5651
Glossary

207

GLOSSARY OF SELECTED

STUDENT-RELATED TERMS

This section contains definitions of terms and concepts used in this handbook but not defined in previous

chapters or terms related to student information.

A

Ability Grouping: A pedagogical practice of separating students into different classrooms within a grade based

on their estimated achievement or ability levels, using criteria such as student achievement test scores, grades,

or teacher judgment.

Accounting: The procedure of maintaining systematic records of happenings, occurrences, and events relating

to persons, objects, or money and summarizing, analyzing, and interpreting the results of such records.

Administrative Unit: A geographic area that is under the control of a board of education and/or is supervised

by one or more administrative offices.

Adult/Continuing Education: Programs designed to enable adults to acquire the basic skills necessary to

function in today's society so that they can benefit from the completion of secondary school, enhanced family

life, attaining citizenship and participating in job training and retraining programs

Adult School: A separately organized school providing instruction for adults and youth beyond the age of

compulsory school attendance.

Age: As used in student records, age at last birthday on or prior to a specified date. Age may be recorded and

reported by years (e.g., an official school age reported as 8 years means that the child has reached his eighth

birthday on or prior to the specified date, but has not reached his ninth birthday). Age may also be recorded and

reported by years and months as of a specific date, or by birth date. Age may be verified by a document such as

a birth certificate, parent's affidavit, hospital certificate, age certificate, entry in family Bible, baptismal

certificate, passport, or previously verified school record.

Agricultural Activities: Activities that involve the growing and harvesting of food and horticulture. Specific

cases as to whether an individual is recognized as being a migrant student are decided by the Migrant Education

Director in each state.

Alternatives (in substance abuse prevention): A major prevention model and approach to substance abuse

prevention. The underlying assumption is that illicit drug use becomes a less attractive outlet for individuals

who are involved with constructive activities of their own choosing.

Anecdotal Record: Notes describing exactly what a student said or did in specific situations. When

accumulated, anecdotal records may yield a picture of a student's developing behavior patterns, interests,

attitudes, strengths, and problems.

Apprentice: An individual who is learning a recognized occupation in accordance with a written apprenticetraining contract between the worker and his or her employer or employers which provides for a given period of

planned work experience through employment on-the-job, supplemented by appropriate related instruction, and

with other specified provisions of the arrangement.

Assistive Technology Device: Any item, piece of equipment, product or system, whether acquired

commercially off-the-shelf, modified, or customized, that is used to increase, maintain, or improve functional

capabilities of individuals with disabilities.
Glossary

208

Associate in Applied Science Degree: A degree commonly conferred upon the successful completion of a two

year postsecondary program of studies composed of general education, electives, and a major concentration in a

chosen technical, semiprofessional, or professional area of study.

Associate in Arts Degree: A degree commonly conferred upon the successful completion of a two year

postsecondary program of studies composed essentially of courses in the liberal arts.

Associate in Science Degree: A degree commonly conferred upon the successful completion of a two year

postsecondary program of studies composed of courses in the liberal arts and sciences.

At No Cost: A term meaning that all specially designed instruction is provided without charge, but not

precluding incidental fees which are normally charged to a student without disabilities or his or her

parent/guardian as a part of the regular education program.

Attendance: A term referring to a student being present at school.

Attendance Area: The geographic area where the students normally served by a particular school reside. See

Project Area.

Attendance Center: The location where students residing in a given geographic area attend school. See

Resident Student.

Attendance Register: A record containing information such as (a) the names of students who have entered or

are expected to enter a class or school; (b) identification information about each student such as sex, date of

birth, and address; and (c) information concerning his/her entry or reentry, membership, attendance, absence,

tardiness, and withdrawal.

Autistic Traits: One or more severe disorders of behavior such as (but not limited to) failure to form normal

relationships with people, failure to develop normal communication through speech, failure to maintain normal

eye contact with people, obsessive preoccupation with inanimate objects, exhibition of gross and sustained

peculiarities in movement, pathological resistance to environmental changes, and abnormal emotional response

to one or more types of sensory stimulus.

Average Class Size: The mean (average) number of students per classroom during an instructional period. This

number may be computed at the local, State and federal levels. See also Class Size, Class Size Reduction.

B

Baseline Data: Information collected to comprise a reference set for comparison of a second set of data

collected at a later time; used to interpret changes over time usually after some condition has been changed.

Behavior Disorder: A broad term that describes a behavior abnormality believed not to be associated with

specific organic causes or symptoms. In general, the term is used for abnormalities that affect general and social

adjustment, such as drug use, antisocial behavior, and criminal actions (behavior) or "antisocial and/or criminal

behavior."

Behavior Modification: The changing of human behavior through conditioning or other learning techniques,

often used as a synonym for Behavior Therapy or Aversion Therapy. This is one of the concepts employed by

the therapeutic communities.

Behavior Pattern: A special grouping or mosaic of responses of a student that, in the judgment of a trained

observer, possesses some intrinsic unity. The responses obtained are considered to result from inner

psychological needs; as such they are more or less automatic, with the student having little control over them.

Block Scheduling: A non-traditional daily scheduling format (i.e., fewer blocks of time in a day, but for longer

intervals, respectively) which is designed to allow for greater flexibility and diversity in instructional activities.
Glossary

209

Board of Education: The elected or appointed body which has been vested with responsibilities for

authorizing, financing, and evaluating the educational activities in a given school system, school, or geographic

area. Such bodies sometimes are known by terms such as school boards, governing boards, boards of directors,

school committees, and school trustees. This definition relates to the general term and encompasses the boards

of both public and non-public institutions and school systems. Also known as Board of Trustees and School

Board. See Public Board of Education.

Board of Trustees: See Board of Education.

Boarding School: See Residential School.

Bonus Points: Additional grade points awarded students in secondary schools for performance in school work

of unusual difficulty (e.g., for advanced courses). In this handbook, this does not refer to a system of rewards or

"tokens" sometimes used as a teaching technique.

C

Case History: The information that has been recorded about an individual, family, group, or community. The

term is most often used in social work agencies, and in sociological, medical, and psychiatric studies.

Case Load: The number of students for whom a professional staff member is responsible for providing special

educational services.

Charter School: A public or private school that is exempted from significant state or local rules that normally

govern the operation and management of public schools. It is created by a developer as a public or private

school, or is adapted by a developer from an existing public school, and is operated under public or private

supervision and directions. It operates in pursuit of a specific set of education objectives determined by the

school’s developer and agreed to by the public or private chartering agency and provides a program of

elementary and secondary education, or both. It meets all applicable federal, health, and local health and safety

requirements; and operates in accordance with state law.

Children and Youth with Disabilities: Children with mental retardation, hearing impairments including

deafness, speech or language impairments, visual impairments including blindness, serious emotional

disturbance, orthopedic impairments, autism, traumatic brain injury, other health impairments, or specific

learning disabilities; and who, by reason thereof need special education and related services. This includes

disabled children and youth served under the Title 1 Handicapped Program. (Individuals with Disabilities

Education Act)

Church-Related School: A school associated with a religious or church organization. Also referred to as

Private, Religiously-Affiliated School.

Class Size: A measure of the average number of students a teacher sees during a class period or a school day.

Class Size Reduction: A growing body of research demonstrates that students attending small classes in the

early grades make more rapid educational progress than students in larger classes, and that these achievement

gains persist well after students move on to larger classes in later grades.

Clock-hour: The designation given approximately 60 minutes of class work or instruction. This may include

time for passing from one class to another.

Community School: An elementary, secondary, and/or adult/continuing education organizational arrangement

(or institution), operated by a local board of public education, in which instruction and other activities are

intended to be relevant and applicable to the needs of all or most segments of the total population of the

community served.
Glossary

210

Community Service Education: A term frequently used synonymously with the term "Adult/Continuing

Education." This term reflects the efforts of community colleges and other institutions or agencies to extend

their resources (e.g., facilities, personnel, and expertise) into the community through programs of non-credit,

educational, vocational, or recreational courses, seminars, conferences, workshops, and other events utilizing

any applicable facility or locale.

Compensatory Education: Programs that provide financial assistance to local and State education agencies

and other institutions to support services for children in high poverty schools, institutions for neglected and

delinquent children, homeless children and certain Indian children. The programs are designed to meet the

special education needs of such children and to aid in their teachers' continued professional development to

enable these children to achieve the State's high, challenging academic standards set for all children.

Comprehensive High School: A secondary school with a number of departments (e.g., academic, industrial,

business, and vocational) offering a diversified program which meets the needs of students with varying

interests and abilities.

Compulsory School Attendance: The legal requirement that children begin school no later than a certain age

and continue through a certain age.

Compulsory School Attendance Age: The age at which a child must begin school and through which a child is

required by law to attend school.

Computer Laboratory: A facility within a school or community building which has multiple computer

terminals for educational use by students, either with teacher-directed instruction or self-directed activities.

Confidential Reports from Outside Agencies: Confidential information from the records of cooperating

agencies and/or individuals such as hospitals, child welfare agencies, the juvenile court, correction officers and

private practitioners. Any such reports should be accepted only with the mutual understanding that they will not

be incorporated into cumulative records or special student services or records, they will be under the direct

supervision of qualified school personnel, and they will be made available on request to students or their

parent/guardians. See Special Student Services Record.

Continuous School Census: An individual record of every resident child from birth to 21 years of age, or

within some other age limits, which is checked regularly with all sources of information available to the school

so as to provide an accurate current list of all children residing in a given administrative unit.

Corrections Education: A program designed to improve the educational programming offered to incarcerated

juveniles. A key component of this program is equipping staff within each facility with the skills they will need

to implement effective educational and learning practices.

Corrective Institution: An institution to which children and/or youth are committed for the correction of

inappropriate patterns of social behavior. See Institution for Delinquent Children.

Credit: The unit of value, awarded for the successful completion of certain courses, intended to indicate the

quantity of course instruction in relation to the total requirements for a diploma, certificate, or degree. Credits

are frequently expressed in terms such as "Carnegie Units," "credits," "semester credit hours," and "quarter

credit hours."

Credit Course: A course for which a student can receive credit applicable toward graduation or completion of

a program of studies. See Non-credit Course.

Crosswalk: In data processing, a procedure by which codes used for data in one data base are translated into the

codes of another data base making it possible to relate information between or among data bases.

Curtailed Session: A school session with less than the number of hours of instruction recommended by the

State education agency.
Glossary

211

D

Data Element: A specific bit of data that can be defined and measured.

Day School: A school attended by students during a part of the day, as distinguished from a residential school

where students are boarded and lodged as well as taught.

Deaf-Blindness: Concomitant hearing and visual impairments, the combination of which causes such severe

communication and other developmental and educational problems that they cannot be accommodated in

special education programs solely for children with deafness or children with blindness.

Delinquent Behavior: Behavior of a juvenile which is habitually wayward, disobedient, truant, or of such a

nature as to impair or endanger the morals or health of self or others. If a juvenile violates a law or ordinance

and is convicted in a court of law as a juvenile, he sometimes is considered a juvenile delinquent, depending on

the severity of the violation; for repeated convictions of lesser offenses, he usually is considered a juvenile

delinquent. Some jurisdictions use a term other than "conviction" for juvenile cases. See Institution for

Delinquent Children and Juvenile Delinquent.

Department of Defense Dependents' School: An elementary or secondary school operated in the United States

or overseas for dependents of active duty military and civilian personnel of the U.S. Department of Defense.

Developmental Delay: Each State determines the definition of this term to be used by that State. The definition

must: 1) specify that a child may be determined to be eligible if the child has a delay in one or more of the

following developmental areas: cognitive development, physical development, including vision and hearing,

language and speech development, psychosocial development, or self-help skills; 2) designate the levels of

functioning, or other criteria, that will be used in determining a child's eligibility as a result of a developmental

delay; and 3) describe the procedures the State will use to determine the existence of a developmental delay in

each developmental area.

Disabled Person: Any individual who: (1) has a physical or mental impairment that substantially limits one or

more of the major life activities; (2) has a record of such an impairment; or (3) is regarded as having such an

impairment. (Americans with Disabilities Act.)

Disadvantaged Person: Unless defined differently for specific educational programs (e.g., vocational

education, consumer, and homemaking programs), individuals who have academic, socioeconomic, cultural, or

other disabilities that prevent them from succeeding in educational programs designed for individuals without

such disabilities; and who, for that reason, require specially designed educational programs and related services.

The term includes individuals whose needs for such programs or services result from poverty, neglect,

delinquency, or cultural, racial, or linguistic isolation from the community at large. The term does not include

physically or mentally disabled individuals except where such persons also are subject to the other disabilities

and conditions referred to in this paragraph. See Disabled Person.

Double Session Class: Two groups of children per day with one teacher. Each session is counted as a separate

class; for example, if a program had 5 classes that operated mornings and 5 that operated afternoons with the

same 5 teachers, that would count as 10 classes.

Dyslexia: Impairment of the ability to read.

E

Education Agency: Administrative agency (e.g. State or local education agency) responsible for providing or

administering early childhood, elementary- and/or secondary-level instruction or educational support services.

Education Commission: See Board of Education.
Glossary

212

Educational Placement (service setting): The location where a special education program is provided. This

location is one of the following: regular class placement, resource room placement, separate class placement,

public separate school placement, private separate school placement, public residential placement, private

residential placement, or home/hospital placement.

Educationally Disadvantaged Children: As defined for federal compensatory education programs, those

children who have need for specific assistance so that their level of educational attainment may be raised to that

which is appropriate for children of their age. The term includes children who are disabled and/or whose needs

for such special educational assistance result from poverty, neglect, delinquency, or cultural or linguistic

isolation from the community at large.

Employment Permit: A type of legal certificate sometimes called a "work permit," authorizing youths to

engage in certain types of work before they have reached the age of unrestricted employment.

English (Socio-Cultural Dialect): A variation of the English language spoken in the United States by many

members of a distinct socio-cultural group, such as Afro-Americans, Chicanos, Puerto Ricans, and Appalachian

mountaineers. Such variations of English - generally denoted as non-standard - differ from regional standard

variations (and from each other) in regard to grammar as well as pronunciation and idiomatic usage.

English (Standard American): The English language as spoken in such mainstream institutions of the United

States as governmental bodies, schools, churches, and communications media. While there are regional

variations of standard American English (e.g., Southern standard and New England standard), the grammar of

these regional variations is similar, and the differences between them are predominantly those of pronunciation

and idiomatic usage.

Entity: A person, place, event, object, or concept about which data can be collected.

Exceptional Children: Children who, because of certain atypical characteristics, have been identified by

professionally qualified personnel as requiring special educational planning and services, whether or not such

services are available. In general, the term "exceptional children" considers exceptionality on the basis of (a)

physical, health, or sensory disability, (b) emotional disability or behavioral problem, and (c) observable

exceptionality in mental ability (e.g., mentally gifted and mentally retarded). Some exceptional children have

more than one type of exceptionality.

Exceptionality: A physical, health, sensory, mental, psychological, or proficiency characteristic by which

qualified professional personnel identify individuals as differing significantly from others in their age group.

Excess Membership in Public Schools: Membership in excess of the normal student capacity of accessible

publicly owned school plants in use. This includes any public school students housed in non-publicly owned

quarters or makeshift or improvised facilities as well as those who are in excess of the normal capacity in

permanent publicly owned school plants.

Extra-state Jurisdictions: See Outlying Areas.

F

Facilitator: One who serves as a leader for some group experience.

Fee: A payment, charge, or compensation for services (other than instruction), privileges, or for the use of

equipment, books, or other goods.

Field Length: In data processing, the units of space allowed in a disk, drum, tape, tabulating card, or other

device used to record data for a particular item of information.
Glossary

213

First Professional Degree: An award that requires completion of a program that meets all of the following

criteria: 1) completion of the academic requirements to begin practice in the profession; 2) at least two years of

college work prior to entering the program; and 3) a total of at least six academic years of college work to

complete the degree program, including prior required college work plus the length of the professional program

itself. Degrees may be awarded in the following ten fields: Chiropractic (D.C. or D.C.M.), Dentistry (D.D.S. or

D.M.D.), Medicine (M.D.), Optometry (O.D.), Osteopathic Medicine (D.O.), Pharmacy (D.Phar.), Podiatry

(Pod.D. or D.P.), Veterinary Medicine (D.V.M.), Law (L.L.B. or J.D.), and Theology (M.Div., M.H.L., B.D., or

Ordination).

Fishery Activities: Activities involving catching, packing or selling fish, lobsters, shrimp, or other marine life.

Specific cases as to whether an individual is recognized as being a migrant student are decided by the Migrant

Education Director in each state.

Formerly Migratory Child: A child who is not currently migrating, but was eligible as a currently migratory

child within the past five years.

Free Appropriate Public Education (FAPE): Special education and related services which: 1) are provided at

public expense, under public supervision and direction, and without charge; 2) meet the standards of the State

education agency, including the requirements of this part: 3) include preschool, elementary school, or secondary

school education in the State involved and 4) are provided in conformity with an individualized education

program (IEP).

Freshman: In high school, a student in grade nine. In college, a freshman is a student who has earned less than

the required number of credit hours for completion of the first year of study.

Full-day of Attendance: Attendance during a complete full-day school session or approved curtailed session.

Attendance at a state-approved half-day session for kindergarten or pre-kindergarten also should be counted as a

full day of attendance. An excused absence should not be counted as a day of attendance. See Half Day of

Attendance.

Full-day Session: A school session which contains at least the minimum number of hours recommended by the

State education agency for a full day of attendance in a given elementary or secondary grade other than

kindergarten or pre-kindergarten.

Full-time (Special Education): A student who is receiving special education and related services outside the

regular classroom for more than 60% of the school day.

G

Graduate: An individual who has received formal recognition for the successful completion of a prescribed

program of studies.

General Educational Development (GED) Test: See Tests of General Educational Development (GED).

Grade Points: The specific numerical equivalents for grades received for taking a course that are used in

determining Grade Point Averages.

H

Half Day of Attendance: Attendance for approximately half of a full-day school session or an approved

curtailed session. For example, a student who is present a major part of either the morning or afternoon portion

of a school session usually is counted as being in attendance for that half session. This usually is the smallest

unit of time reported for attendance purposes by an elementary or secondary school during the regular school

term. See Full Day of Attendance.
Glossary

214

Half-day Session: A school session which contains the minimum number of hours recommended by many

State education agencies for kindergarten or pre-kindergarten instruction, when the length of this session

approximates half the number of hours recommended for a full-day session in other elementary grades.

Kindergarten and Pre-kindergarten students attending a half-day session are in membership for the full day.

However, for purposes of obtaining statistical comparability only, ratios involving these students are computed

as though they were in membership for a half-day. See Full-day Session.

High School Diploma: A formal document certifying the successful completion of a prescribed secondary

school program of studies. In some states or communities, high school diplomas are differentiated by type such

as an academic diploma, a general diploma, or a vocational diploma.

High School Equivalency Examination: An examination, approved by a State department of education or

other authorized agency, intended to provide an appraisal of the student's achievement or performance in the

broad subject-matter areas usually required for high school graduation. The Tests of General Educational

Development (GED) are the most widely recognized high school equivalency examination. See Tests of

General Educational Development (GED).

High School Post Graduate: A student who, after graduating from high school (grade 12) or completing a high

school equivalency credential, enters or continues attending a secondary school for additional school work or

preparation. Also known as Grade 13.

Homebound Student: A student who is unable to attend classes and for whom instruction is provided at home

by a teacher.

Home Schooled Student: A child who is educated at home or outside the conventional school environment.

Homeroom: The room or other space where a school staff member meets with a group of students for their

homeroom period. See Homeroom Period.

Homeroom Period: A portion of a daily session, in a departmentalized or semi-departmentalized instructional

organization, during which a teacher and a group of students meet primarily for purposes of checking

attendance, making announcements, and attending to other administrative details. See Homeroom.

Hospital Instruction: Formal instruction provided in a hospital, sanatorium, or convalescent home.

I

Incomplete High School: A secondary school which offers less than four full years of work beyond grade eight

in a school system that is organized in such a manner that grades kindergarten and first through eighth constitute

the elementary grades. This is sometimes called a "truncated high school."

Independent American Overseas School: An elementary or secondary school located outside the United

States and its outlying areas which (a) follows basically a U.S.-type curriculum, (b) uses English as the primary

language of instruction, and (c) has a large proportion of U.S. citizens in its student body and staff.

Independent School: A school that is primarily supported by tuition, charitable contributions and endowment

income rather than by tax or church funds.

Individualized Education Program (IEP): A written instructional plan for students with disabilities

designated as special education students under the Individuals With Disabilities Education Act (IDEA-Part B)

which includes: 1) a statement of present levels of educational performance of a child; 2) a statement of annual

goals including short-term instructional objectives; 3) a statement of specific education and related services to

be provided and the extent to which the child will be able to participate in regular educational programs; 4) a

projected date for initiation and anticipated duration of services; and 5) appropriate objectives, criteria and

evaluation procedures and schedules for determining, on at least an annual basis, whether instructional
Glossary

215

objectives are being achieved. [Please refer to the U.S. Department of Education Office of Special Education

Programs' web site at http://www.ed.gov/osers/osep for extended definitions of IEP.]

Individualized Family Service Program (IFSP): A written plan for providing early intervention services to a

child (and his or her family) eligible under the Individuals With Disabilities Education Act (IDEA-Part C).

[Please refer to the U.S. Department of Education Office of Special Education Programs' web site at

http://www.ed.gov/osers/osep for extended definitions of IFSP.]

Infants and Toddlers with Disabilities: Individuals from birth through age two who need early intervention

services because they: 1) are experiencing developmental delays as measured by appropriate diagnostic

instruments and procedures in one or more of the following areas: cognitive development, physical

development including vision and hearing, language and speech development, psychosocial development, or

self-help skills and 2) have a diagnosed physical or mental condition that has a high probability of resulting in

developmental delay. This term may also include, at a State's discretion, children from birth through age two

who are at risk of having substantial developmental delays if early intervention services are not provided.

(Individuals with Disabilities Education Act.)

Institution for Delinquent Children: As defined for federal compensatory education programs, a public or

private non-profit residential facility which is operated primarily for the care of children and/or youth who have

been adjudicated to be delinquent for an indefinite period of time or for a period of time other than one of short

duration. This term also includes adult correctional institutions in which children are placed. See Delinquent

Behavior, Juvenile Delinquent and Corrective Institution.

Institution for Neglected Children: As defined for federal compensatory education programs, a public or

private non-profit residential facility (other than a foster home) which is operated primarily for the care of at

least ten children and/or youth who have been committed to the institution, or voluntarily placed in the

Institution, and for whom the institution has assumed or been granted custodial responsibility pursuant to

applicable State law, because of the abandonment or neglect by, or death of, parents or individuals acting in the

place of parents. See Neglected Child.

Instruction: The activities dealing directly with students and/or with improving the quality of student learning.

Intermediate Administrative Unit: An administrative unit smaller than the State which exists primarily to

provide consultative, advisory, administrative, or statistical services to local education agencies, or to exercise

certain regulatory functions over local education agencies. An intermediate unit may operate schools and

contract for school services, but it does not exist primarily to render such services. Such units may or may not

have taxing and bonding authority. Where there is a supervisory union board, the union is included as an

intermediate unit.

International Baccalaureate: A program of study, sponsored and designed by the International Baccalaureate

Organization (IBO), that leads to examinations and meets the needs of secondary school students between the

ages of 16 and 19 years. Designed as a comprehensive two-year curriculum that allows its graduates to fulfill

requirements of various national education systems, the diploma model is based on the pattern of no single

country but incorporates elements of several. The program is available in English, French and Spanish. In

addition to the diploma program mentioned above, the IBO also offers programs for students between the age of

3 and the age of 16.

Interstate Migratory Child: As defined for federal compensatory education programs, a child who has moved

with a parent or guardian within the past year across state boundaries in order that a parent, guardian, or other

member of his immediate family might secure temporary or seasonal employment in an agricultural or fishery

activity.
Glossary

216

Intrastate Migratory Child: As defined for federal compensatory education programs, a child who has moved

with a parent or guardian within the past year across school district boundaries within a state in order that a

parent, guardian, or other member of his immediate family might secure temporary or seasonal employment in

an agricultural

or fishery activity.

J-K

Job-Entry Level of Employment: A level of employment in which an individual may be placed on the basis of

his education and training, without previous related work experience.

Junior: In high school, a student in grade eleven. In college, a junior is a student who has completed more than

the required number of credit hours for completion of the second year of study, but has not completed the

requirements for the third year.

Juvenile Delinquent: An offender of the laws of society who, because of his or her age, is not considered a

criminal. While the term "juvenile delinquent" is often applied to all youthful offenders tried in juvenile court,

these children technically are not legally delinquent until adjudged so by the court. See Delinquent Behavior

and Institution for Delinquent Children.

L

Laboratory: A learning environment where students work in an individual manner or as part of a group study

in a particular subject-matter area, often in the sciences, involving the practical application of theory through

observation, experimentation, and research. In the case of foreign language instruction, learning occurs through

demonstration, drill, and practice. This applies also to the study of art and music, though such activities may be

conducted in a studio.

Laboratory, Model, or Practice School: An elementary or secondary school run by an institution of higher

education. Its primary purpose is to provide clinical experience in a controlled setting to prospective teachers

attending the college or university.

Local Education Agency (LEA): A public board of education or other public authority legally constituted

within a state for either administrative control or direction of, or to perform service functions for public

elementary or secondary schools in 1) a city, county, township, school district, or other political subdivision of a

state; 2) such combination of school districts or counties a state recognizes as an administrative agency for its

public elementary or secondary schools; 3) any other public institution or agency that has administrative control

and direction of a public elementary or secondary school; and 4) any other public institution or agency that has

administrative control and direction of a vocational education program.

M

Magnet School: A school or education center that offers a special curriculum (i.e., a course of study embracing

subject matter or teaching methodology that is not generally offered to students of the same age or grade level

as the students to whom the special curriculum is offered in the magnet schools) capable of attracting

substantial numbers of students of different racial backgrounds.

Matai Name: In Samoa, the name of the head of the household or family which is different from the name of

the father. This name is assumed when an individual takes over responsibility for a family upon the death or

disability of the father (or other provider).

Maximum Class Size: The maximum number of students allowed in class before another staff member must be

hired.

Measure: A unit of measurement to which reference may be made for purposes of description, comparison, and

evaluation. Many measures are obtained by computation involving one or more items of information.
Glossary

217

Membership: The period of time the student's name is on the current roll of a class or school, regardless of his

or her being present or absent. The membership of a class or school is the number of students on the current roll

as of a given date. This may be obtained by a simple count or by adding the total number present and the total

number absent.

Membership in Special Groupings and/or Special Schools: The number of students on the current roll in

special programs (e.g., in special classes, groupings, or caseloads) and/or special schools as of a given date.

Migratory Worker: An individual whose primary employment is on a seasonal or other temporary basis, for

agricultural or fishery work, and who establishes a temporary residence, with or without his family, for the

purpose of such employment.

Mild Retardation: State in which individuals are capable of becoming self-sufficient and can learn academic

skills through the upper elementary grades. (Office for Civil Rights, U.S. Department of Education)

Minimum Permissible Class Size: The smallest number of students to be assigned to a class of a given type,

below which the class may be canceled.

Moderate Retardation: State in which children are not able to profit suitably from regular instruction or

instruction for the mildly retarded. (Office for Civil Rights, U.S. Department of Education)

Monitoring System: A set of procedures and programs for a computerized information system that are

designed to check recorded or transmitted signals in the process of imputing or retrieving information from data

files.

Multiple Disabilities: Concomitant impairments (such as mental retardation-blindness, mental retardationorthopedic impairment, etc.), the combination of which causes such severe educational problems that they

cannot be accommodated in special education programs solely for one of the impairments. The term does not

include deaf-blindness.

N

National School Lunch Program: Administered by the U.S. Department of Agriculture under the National

School Lunch Act of 1946, as amended, this program was implemented to allow students to enjoy a wholesome

and balanced meal each day while also beginning to understand the importance of making healthy eating

choices. Program goals include: a reduction in diet-related diseases and an improvement in the health outlook

for America's children.

Neglected Child: As defined for federal compensatory education programs, a child residing in a public or

private non-profit residential institution (other than a foster home) which has assumed or been granted custodial

responsibility for the child pursuant to

state law, because of the abandonment or neglect by, or death of, parents or individuals acting in the place of

parents. See Institution for Neglected Children.

No Year Level: In college, a designation for the status of a student who has previously earned a degree or who

is not enrolled in a degree program.

Non-credit Course: A course or activity having no credit applicable toward a degree, diploma, certificate, or

other formal award. See also Credit Course.

Non-educational Institution: A hospital, sanatorium, convalescent home, mental health clinic, orphanage,

corrective institution, or other institution whose primary function is other than that of a school.

Non-district School or Facility: A public or private school or facility that provides instruction or services

which are not provided by the local education agency. This includes regional service agencies that provide

administrative or special services to local education agency students.
Glossary

218

Non-graded Class: See Ungraded Class.

Non-resident Student of Administrative Unit (or School District): A student who resides outside the

administrative unit (or school district).

Non-resident Student of Attendance Area: A student who resides outside the geographic area normally

served by the school he or she attends. See School Attendance Area.

Non-standard English: See English (Socio-Cultural Dialect).

O-P-Q

Outlying Areas: Areas under the jurisdiction of the United States including American Samoa, Guam, Puerto

Rico, the Northern Mariana Islands, the Virgin Islands, and other areas.

Part-time Special Education: If a student is receiving special education and related services outside the

regular classroom for 60% or less of the school day, that student is counted as part-time in special education.

Physical Education: Activities focused on the development of: physical and motor fitness; fundamental motor

skills and patterns; and skills in aquatics, dance, individual and group games, and sports (including intramural

and lifetime sports). The term includes special physical education, adapted physical education, movement

education, and motor

development.

Postsecondary Education: The provision of a formal instructional program whose curriculum is designed

primarily for students who are beyond the compulsory age for high school. This includes programs whose

purpose is academic, vocational, and continuing professional education, and excludes vocational and adult basic

education programs.

Prevention, Primary: A concept in the mental health field that refers to actions that anticipate a disorder and

foster optimal health. The concept encompasses those activities directed to specifically identified vulnerable

high-risk groups within the community who have not been labeled as mentally ill and for whom measures can

be undertaken to avoid the onset of emotional disturbance and/or to enhance their level of positive mental

health. Programs are primarily educational rather than clinical and are oriented toward increasing people's

capacities for dealing with crises and taking steps to improve their own lives.

Prevention, Secondary (Drug Abuse): Intervention to ward off drug abuse or addiction directed at those

individuals experimenting with drugs who are linked with but not yet absorbed into an addict subculture and for

whom the risk of addiction is high.

Program Evaluation: The systematic collection and analysis of quantitative and qualitative data needed to

make decisions. The different dimensions of evaluation have formal names: process (i.e., the description and

assessment of program materials and activities), outcome (i.e., the study of the immediate or direct effects of the

program on participants), and impact (i.e., the identification and examination of longer-term as well as

unintended program effects).

Project Area: As defined for federal educational programs, a school attendance area, or combination of school

attendance areas, which because of a high concentration of children or families of specified characteristics is

thereby designated as an area from which selected children may be served by a particular program. See

Attendance Area.

Proprietary School: A school that is operated for profit.

Psychometric Data: Assessment data about a student analyzed by the application of mathematical and

statistical methods.
Glossary

219

Psychotherapy: A technique of treating mental disorders by means of insight, persuasion, suggestion,

reassurance, and instruction so that patients may see themselves and their problems more realistically and have

the desire to cope with them.

Public Board of Education : The elected or appointed body which has been created according to state law and

vested with responsibilities for educational activities in a given geographic area. Such bodies are sometimes

known as school boards, governing boards, boards of directors, school committees, and school trustees. This

definition includes state boards of education and the boards of intermediate and local basic administrative units

and individual public institutions. See Board of Education.

Public Record: A record which by law, regulation, or custom is generally available to the public at large, or to

segments of the public having a legitimate reason for reviewing the record.

R

Range of Class Size: The smallest and largest memberships of classes of a given type as of a given date.

Registration: As used in this handbook, the process of enrolling into a school or course. The act of placing the

student's name on the rolls of the school or school system does not ensure that the student will attend the school

(or a school in the school system) and does not constitute entering into active membership status.

Related Services: This term means transportation and such developmental, corrective, and other supportive

services as are required to assist a child with disabilities to benefit from special education, and includes speech

pathology and audiology, psychological services, physical and occupational therapy, recreation, early

identification and assessment of disabilities in children, counseling services and medical services for diagnostic

or evaluation purposes. The term also includes school health services, social work services in schools, and

parent counseling and training.

Report: A collection of information that is prepared by a person, unit, or organization for the use of some other

person, unit, or organization.

Reporting Period: A period of time for which a report is prepared (e.g., a calendar year, school year, regular

school term, summer school term, semester, or marking period). Also called grading period.

Reporting Unit: The organizational unit submitting a report (e.g., a state department of education, an

intermediate administrative unit, a local education agency, or a school).

Reporting Year: A specific twelve month period for which data about an individual or an organization are

collected.

Resident Student: A student whose legal residence is within the geographic area served by a specified school,

school system, or institution. See Attendance Center, School Attendance Area, Resident Student of

Administrative Unit (or School District), Resident Student of an Institution, and Resident Student of School

Attendance Area.

Resident Student of Administrative Unit (or School District): A student whose legal residence is within a

specified administrative unit (or school district). See Resident Student.

Resident Student of an Institution: A student who resides during a school term in an institution (such as a

residential school or residential child-care institution) rather than in a private home. See Residential School and

Resident Student.

Resident Student of School Attendance Area: A student whose legal residence is within the geographic area

served by the school he or she attends. See School Attendance Area and Resident Student.
Glossary

220

Residential School: An educational institution in which students are boarded and lodged as well as taught. See

Resident Student of an Institution.

Residential School for Special Education: A residential school providing a program of education for disabled

students.

Retrieval of Information: Locating and recovering information from wherever it may be stored.

Roll: A list of names for checking attendance.

S

School Attendance Area: The geographic area which is served by a school. It does not necessarily constitute a

local taxing unit and likewise does not necessarily have an independent system of administration. Attendance

areas for elementary schools may or

may not be conterminous with attendance areas for secondary schools.

School Board: See Board of Education.

School Census: An enumeration and collection of data, as prescribed by law, to determine the name, age,

address, and other pertinent information about children and youth who reside within the geographic boundaries

of a local education agency.

School Census Age: The age span of children and youth included in the school census.

School Day: That part of a calendar day when school is in session.

School District: A term used synonymously with the term "local basic administrative unit." See Local

Education Agency (LEA).

School Fiscal Year: See School Year.

School Holiday: A day on which school is not conducted either because of legal provisions or because of

designation by the board of education as a holiday. Since such days are not considered as days in session, the

students are considered as being neither present nor absent on school holidays.

School Plant: The site, buildings, and equipment constituting the physical facilities used by a single school or

by two or more schools sharing the use of common facilities.

School System: The representation of the education system as a whole, including schools, school districts and

other local administrative units (such as dioceses), intermediate agencies (such as regional service centers),

State education agencies, and the U.S. Department of Education.

School Year: The 12-month period of time denoting the beginning and ending dates for school accounting

purposes, usually from July 1 through June 30. This sometimes is referred to as the "school fiscal year."

Self-help Group: A group formed around a particular problem area in which behavior control is the primary

reward for participation.

Senior: In high school, a student in grade twelve is called a senior. In college, a senior is a student who has

completed more than the required number of credits hours for completion of the third year of study, but has not

completed the requirements for the fourth year.
Glossary

221

Service-Learning: A learning activity: 1) under which students learn and develop through active participation

in thoughtfully organized service experiences that meet actual community needs and that are coordinated in

collaboration with the school and community; 2) that is integrated into the students' academic curriculum or

provides structured time for a student to think, talk, or write about what the student did and saw during the

actual service activity; 3) which provides students with opportunities to use newly acquired skills and

knowledge in real-life situations in their own communities; and 4) that enhances what is taught in school by

extending student learning beyond the classroom and into the community and helps to foster the development of

a sense of caring for others.

Severe Retardation: State in which children are significantly subaverage in intellectual functioning and who

have concurrent deficits or impairments in adaptive functioning. This is a developmental disorder whose onset

occurs before the age of 18. (Office for Civil Rights, U.S. Department of Education)

Significant Other: An important individual who plays a major role in the life of a subject in addition to the

subject's spouse or close relatives or in lieu of a spouse or close relative.

Sophomore: In high school, a student in grade ten. In college, a sophomore is a student who has completed

more than the required number of credit hours for completion of the first year of study, but has not completed

the requirements for the second year.

Special Student Services Record: Confidential information originating as reports written by student services

workers of the local education agency for the expressed use of other professionals within the agency, including

systematically gathered teacher or counselor observations, verified reports of serious or recurrent behavior

problems, and selected health data. (Normally, special student services records are maintained separately from

cumulative student records.) See Confidential Reports from Outside Agencies.

Staff Member: An individual who performs specified activities for any public or private education institution

or agency that provides instructional and/or support service to students or staff at the pre-kindergarten level

through high school completion. This includes: 1) an "employee" who performs services under the direction of

the employing institution or agency, is compensated for such services by the employer, and is eligible for

employee benefits and wage or salary tax withholdings; 2) a "contractor" or "consultant" who performs services

for an agreed-upon fee; 3) a "volunteer" who performs services on a voluntary or uncompensated basis.

Standard: Something established for use as a rule or basis of comparison in measuring or judging capacity,

quantity, content, extent, value, quality, etc.

Student Accounting: A system for collecting, computing, and reporting information about students.

Student Body Activities: Cocurricular activities for students: such as entertainments, publications, and clubs

that are managed or operated by students under the guidance or supervision of staff members.

Student Record: A record of significant, factual information regarding the progress and growth of a student as

he/she goes through school that can include: personal identifying data; selected family data; selected physical,

health, and sensory data; standardized test data; membership and attendance data; and school performance data.

Substance Abuse: Operationally defined by the National Research Council to encompass four behavioral

patterns: overeating, cigarette smoking, alcohol abuse, and drug abuse.

T

Technical Institute: An institution, or a division of an institution, offering instruction primarily in one or more

of the technologies.
Glossary

222

Tests of General Educational Development (GED): A battery of tests taken by an individual who has attained

a state-approved age and who did not graduate from high school which measures the extent to which their past

experiences (in-school and out-of-school) have contributed to the knowledge, skills, and understandings

ordinarily acquired through a high school education. Certificates of high school equivalency or diplomas are

issued by most State departments of education for the successful completion of the Tests of General Educational

Development. See High School Equivalency Examination.

Transcript: An official record of student performance showing all schoolwork completed at a given school and

the final mark or other evaluation received in each portion of the instruction. Transcripts often include an

explanation of the marking scale used by the school.

Truancy: The failure of a child to attend school regularly as required by law, without reasonable excuse for

his/her absence.

U

Ungraded Class: A class that is not organized on the basis of age or grade grouping and has no standard grade

designation. This includes regular classes that have no grade designations, special classes for exceptional

students which have no grade designations, and many adult/continuing educational classes. Such a class is

likely to contain students of different ages who, frequently, are identified according to level of performance in

one or more areas of instruction rather than according to grade level or age level. Ungraded classes sometimes

are referred to as "non-graded." See Non-graded Class.

Universal Birth Number: An identification number assigned to an individual by the Bureau of Vital Statistics

of a State, using a combination of digits representing area code, birth registration number, and year of birth.

V-W-X-Y-Z

Vaccine: A preparation introduced into the body to produce immunity and protection from a disease.

Veteran: An individual who served on active duty as a member of the active Armed Forces of the United States

and was discharged or released therefrom under conditions other than dishonorable. (National Guard personnel

and reservists called to active duty for civil disturbances, disasters, or training for a limited period are not

considered veterans under this definition.)
Index

223

INDEX

This index includes data elements and other terms found in the preceding chapters and glossary, but does not

contain terms found only in the appendices.

A

Ability grouping.......................................................................................................................................... 207

Academic difficulty................................................................................................................................74, 144

Academic excellence/enrichment................................................................................................................. 144

Accelerated promotion .................................................................................................................................. 91

Accounting.................................................................................................................................................. 207

Accuracy....................................................................................................................................................... 17

Achievement test......................................................................................................................................... 110

Achievement-level, reference or benchmarked............................................................................................. 115

Adaptive physical education ........................................................................................................................ 151

Address/contact information.....................................................................................................................29, 46

Administrative unit...................................................................................................................................... 207

Admission................................................................................................................................................... 109

date ......................................................................................................................................................30, 63

status....................................................................................................................................................30, 63

Adult/continuing education.......................................................................................................................... 207

Advanced Placement ................................................................................................................................... 110

Afternoon student.......................................................................................................................................... 66

Age ........................................................................................................................................ 33, 115, 126, 207

Agency official.............................................................................................................................................. 51

Agricultural activities.................................................................................................................................. 207

Alias........................................................................................................................................................29, 37

Alpha/Numeric (AN)................................................................................................................................... 176

Alternative .................................................................................................................................................... 97

Alternatives (in substance abuse prevention)................................................................................................ 207

American Indian or Alaskan Native ..........................................................................................................12, 39

Anecdotal record......................................................................................................................................... 207

Apprentice .................................................................................................................................................. 207

Apprenticeship............................................................................................................................................ 104

Aptitude test................................................................................................................................................ 110

Armed services.............................................................................................................................................. 76

Art therapy.................................................................................................................................................. 151

Asian or Pacific Islander................................................................................................................................ 12

Assessment .................................................................................32, 36, 109, 110, 111, 112, 113, 114, 115, 117

information ............................................................................................................................................... 21

of student's progress ................................................................................................................................ 109

title............................................................................................................................................................ 32

type ........................................................................................................................................................... 32

Assistantship................................................................................................................................................. 68

Assistive technology device......................................................................................................................... 207

Associate Degree

in Applied Science................................................................................................................................... 208

in Arts..................................................................................................................................................... 208

in Science................................................................................................................................................ 208

At No Cost.................................................................................................................................................. 208

Attendance .................................................................................................................................................. 208

area ..................................................................................................................................................208, 220

center...................................................................................................................................................... 208

full-day.................................................................................................................................................... 213
Index

224

half-day................................................................................................................................................... 213

register.................................................................................................................................................... 208

Attitudinal test............................................................................................................................................. 110

Audiological services .................................................................................................................................. 151

Aunt.............................................................................................................................................................. 54

Autism........................................................................................................................................................ 131

Autistic traits............................................................................................................................................... 208

B

Background information.....................................................................................................................11, 29, 38

Baptismal or church certificate ...................................................................................................................... 40

Baseline Data .............................................................................................................................................. 208

Basic............................................................................................................................................................. 82

Behavior

delinquent ............................................................................................................................................... 211

difficulty ................................................................................................................................................... 74

disorder................................................................................................................................................... 208

modification............................................................................................................................................ 208

pattern..................................................................................................................................................... 208

Bilingual education ..................................................................................................................................... 149

Birth

certificate .................................................................................................................................................. 40

date ......................................................................................................................................................29, 40

mark...................................................................................................................................................32, 124

Black .....................................................................................................................................................39, 124

Black (not Hispanic)...................................................................................................................................... 12

Blind........................................................................................................................................................... 129

Block Scheduling ........................................................................................................................................ 208

Board of Education...................................................................................................................................... 209

Board of Trustees........................................................................................................................................ 209

Boarding

house......................................................................................................................................................... 50

Bonus Points............................................................................................................................................... 209

Both direct and incidental............................................................................................................................ 149

Both group and individual test ..................................................................................................................... 113

Both sponsor generated and client tuition/fees.............................................................................................. 147

Brother.......................................................................................................................................................... 54

C

Carnegie unit................................................................................................................................................. 85

Case

history..................................................................................................................................................... 209

load......................................................................................................................................................... 209

Case management services........................................................................................................................... 156

Categories..................................................................................................................................................... 26

CEEB-scores............................................................................................................................................... 116

Certification................................................................................................................................................ 105

Child

interstate migratory.................................................................................................................................. 215

intrastate migratory.................................................................................................................................. 216

neglected................................................................................................................................................. 217

City........................................................................................................................................ 29, 30, 41, 46, 58

Class........................................................................ 31, 35, 71, 78, 80, 81, 82, 83, 84, 85, 86, 87, 93, 94, 98, 99

ungraded ................................................................................................................................................. 222

Class size .................................................................................................................................................... 209

average.................................................................................................................................................... 208
Index

225

maximum................................................................................................................................................ 216

minimum permissible .............................................................................................................................. 217

range of................................................................................................................................................... 219

reduction of............................................................................................................................................. 209

Client tuition/fees........................................................................................................................................ 146

Clinic staff .................................................................................................................................................. 161

Clock-hour.................................................................................................................................................. 209

Cognitive and perceptual skills test.............................................................................................................. 110

Collaborative/group activity......................................................................................................................... 113

College admission preparation..................................................................................................................... 144

College level ................................................................................................................................................. 83

Commandant of cadets ................................................................................................................................ 173

Communication

number........................................................... 29, 30, 31, 32, 33, 34, 47, 48, 59, 102, 103, 120, 138, 142, 143

number type......................................................................... 29, 30, 31, 32, 33, 34, 47, 59, 102, 120, 138, 142

status................................................................................... 29, 30, 31, 32, 33, 34, 47, 59, 102, 120, 138, 142

Communication services.............................................................................................................................. 156

Community

recreational services ................................................................................................................................ 156

service..................................................................................................................................................... 171

Community service education...................................................................................................................... 210

Community-based agency representative ..................................................................................................... 161

Compensatory education ......................................................................................................................149, 210

Compulsory school attendance..................................................................................................................... 210

Compulsory school attendance age .............................................................................................................. 210

Computer

adaptive test ............................................................................................................................................ 113

and information sciences.......................................................................................................................... 106

club........................................................................................................................................................... 94

simulation ............................................................................................................................................... 113

skills/literacy ............................................................................................................................................. 81

Computer laboratory.................................................................................................................................... 210

Computer science programming .................................................................................................................... 81

Computer-based instruction........................................................................................................................... 84

Concurrently enrolled.................................................................................................................................... 58

Conduct review board.................................................................................................................................. 174

Confidential reports from outside agencies................................................................................................... 210

Constructed-response .................................................................................................................................. 113

Continuous promotion................................................................................................................................... 91

Continuous school census............................................................................................................................ 210

Cooperative education................................................................................................................................. 104

Cooperative house ......................................................................................................................................... 50

Corporal punishment ................................................................................................................................... 171

Correction or juvenile detention facility ......................................................................................................... 61

Corrections education.................................................................................................................................. 210

Corrective institution................................................................................................................................... 210

Correspondence........................................................................................................................................43, 84

Correspondence language .............................................................................................................................. 43

Cost savings/avoidance.................................................................................................................................. 16

Counseling.................................................................................................................................................. 171

Counselor............................................................................................................................35, 78, 80, 161, 164

Counselor report.......................................................................................................................................... 164

Country.............................................................................................................................29, 30, 41, 42, 47, 59

County ................................................................................................................................... 29, 30, 41, 47, 58

Court-mandated juvenile system assignment.................................................................................................. 50

Court-ordered activity.................................................................................................................................. 104
Index

226

Cousin .......................................................................................................................................................... 54

Credit....................................................................................................................................... 31, 85, 105, 210

Credit course............................................................................................................................................... 210

Credit or fulfillment of a requirement .......................................................................................................... 105

Crisis shelter ................................................................................................................................................. 50

Criterion-referenced .................................................................................................................................... 115

Crosswalk ................................................................................................................................................... 210

C-scaled scores............................................................................................................................................ 116

Currently a migratory child............................................................................................................................ 45

Currently enrolled ......................................................................................................................................... 58

D

Data .............................................................................................................................................................. 11

Data element ..........................................................................................................................................11, 211

categories.................................................................................................................................................. 11

Data Element ...........................................................................................................................................22, 26

Date (DT).................................................................................................................................................... 176

Daughter....................................................................................................................................................... 54

Day student................................................................................................................................................... 66

Deaf-blindness .....................................................................................................................................131, 211

Dean ........................................................................................................................................................... 174

Death .................................................................................................................................................30, 73, 74

Deceased....................................................................................................................................................... 55

Demerit....................................................................................................................................................... 171

Departmentalized .......................................................................................................................................... 81

Dependent on other ....................................................................................................................................... 52

Dependent on parent/guardian ....................................................................................................................... 52

Dependent on relatives (other than parent/guardian)....................................................................................... 52

Detention .................................................................................................................................................... 171

Developmental delay .................................................................................................................... 132, 144, 211

Developmental observation ......................................................................................................................... 110

Diagnosis........................................................................................................................33, 109, 129, 130, 131

Died............................................................................................................................................................ 165

Direct.....................................................................................................................................................84, 149

Direct student-teacher interaction .................................................................................................................. 84

Disabilities

children and youth with ........................................................................................................................... 209

infants and toddlers with.......................................................................................................................... 215

Disabled person........................................................................................................................................... 211

Disabled, not looking for work ...................................................................................................................... 56

Disadvantaged person.................................................................................................................................. 211

Disaster shelter.............................................................................................................................................. 50

Disciplinarian......................................................................................................................... 36, 167, 173, 174

Discontinued schooling ..........................................................................................................................73, 165

not special education ............................................................................................................................... 165

special education only.............................................................................................................................. 165

Dislike of school experience .......................................................................................................................... 74

Distance

from residence to school ............................................................................................................................ 77

Distance learning........................................................................................................................................... 84

Documented warning .................................................................................................................................. 171

Dominant language ....................................................................................................................................... 43

Double session class.................................................................................................................................... 211

Dual national................................................................................................................................................. 42

Dyslexia...................................................................................................................................................... 211
Index

227

E

Early departure.........................................................................................................................................70, 71

Early intervention classroom/center............................................................................................................. 158

Early intervention services........................................................................................................................... 152

Economic reasons.......................................................................................................................................... 74

Education agency ........................................................................................................................................ 211

Education assessment .................................................................................................................................. 141

Education Commission................................................................................................................................ 211

Educational placement................................................................................................................................. 212

Educational therapy..................................................................................................................................... 152

Educationally disadvantaged children .......................................................................................................... 212

Electronic mail

address.................................................................................................................. 47, 59, 102, 120, 138, 143

Eligible because of disability ....................................................................................................................... 119

Eligible because of disability and distance ................................................................................................... 119

Eligible because of distance......................................................................................................................... 119

Eligible because of hazardous conditions..................................................................................................... 119

Eligible because of program for desegregation or integration........................................................................ 119

Eligible because of special instruction.......................................................................................................... 119

Emancipated minor ....................................................................................................................................... 44

Emergency contact ........................................................................................................................................ 35

Employer .................................................................................. 29, 35, 37, 38, 46, 47, 48, 54, 57, 100, 102, 103

Employment................................................................................................................ 46, 56, 75, 103, 105, 106

permit .................................................................................................................................. 31, 32, 106, 212

permit ..................................................................................................................................................... 106

status......................................................................................................................................................... 29

English

language development ............................................................................................................................. 150

non-standard............................................................................................................................................ 218

socio-cultural dialect................................................................................................................................ 212

standard American................................................................................................................................... 212

Enrollment ...............................................................................................................................................21, 58

status......................................................................................................................................................... 30

Entered criminal justice system...................................................................................................................... 75

Entities...................................................................................................................................................27, 175

Entity ............................................................................................................................................... 11, 35, 212

uses........................................................................................................................................................... 27

Entry date..................................................................................................................................... 29, 30, 42, 64

Ethnicity ....................................................................................................................................................... 39

Evaluator ................................................................................................................ 36, 109, 114, 141, 142, 143

Evening student............................................................................................................................................. 66

Exam preparation education ........................................................................................................................ 150

Exceptional children.................................................................................................................................... 212

Exceptionality ............................................................................................................................................. 212

Exchange student .......................................................................................................................................... 63

Excused absence.......................................................................................................................................70, 71

Expulsion............................................................................................................................30, 73, 74, 166, 171

Extra-state jurisdictions............................................................................................................................... 212

F

Facilitator.................................................................................................................................................... 212

Failed required test........................................................................................................................................ 75

Failed to meet testing requirements................................................................................................................ 91

Family

background ............................................................................................................................................. 144
Index

228

counseling............................................................................................................................................... 152

Family Educational Rights and Privacy Act of 1974 (FERPA) ..............................................................7, 18, 23

Family residence ........................................................................................................................................... 51

Father............................................................................................................................................................ 54

Fee................................................................................................................................................... 30, 67, 212

amount...................................................................................................................................................... 30

payment type ........................................................................................................................................30, 67

Female .......................................................................................................................................................... 40

Field ........................................................................................................................................................22, 93

Field length..........................................................................................................................................176, 212

File ............................................................................................................................................................... 22

First professional degree......................................................................................................... 57, 107, 108, 213

Fishery activities......................................................................................................................................... 213

Floating decimal (R).................................................................................................................................... 176

Food stamps.................................................................................................................................................. 53

Formerly a migratory child ............................................................................................................................ 45

Formerly agricultural (formerly migratory) .................................................................................................... 45

Formerly fishing (formerly migratory)........................................................................................................... 45

Formerly migratory child............................................................................................................................. 213

For-profit program ...................................................................................................................................... 146

Foster home .................................................................................................................................................. 51

Foster parent(s) ............................................................................................................................................. 51

Free Appropriate Public Education (FAPE).................................................................................................. 213

Free-breakfast program................................................................................................................................ 152

Free-lunch program..................................................................................................................................... 152

Freshman .................................................................................................................................................... 213

Full denture................................................................................................................................................. 125

Full-time .......................................................................................................................................... 56, 66, 100

Full-time student ........................................................................................................................................... 66

Full-tuition student........................................................................................................................................ 67

G

General ......................................................................................................................................................... 82

General Educational Development Test (GED)............................................................................................ 213

Gifted and talented .................................................................................................................................83, 150

Government .............................................................................................................................................23, 57

Grade points................................................................................................................................................ 213

Graduate .................................................................................................................................. 66, 80, 107, 213

Graduated with a high school diploma ......................................................................................................... 165

Graduation requirement............................................................................................................................... 109

Grandfather................................................................................................................................................... 54

Grandmother................................................................................................................................................. 54

Group test ................................................................................................................................................... 112

Guardian ............................................................................................................................................35, 51, 54

Guest student ................................................................................................................................................ 63

Guidance counseling ................................................................................................................................... 152

Guidance counselor..................................................................................................................................... 174

H

Health assessment/screening........................................................................................................................ 141

Health care...........................................................................................................................................152, 164

provider................................................................................................................................................... 164

provider report......................................................................................................................................... 164

High school equivalency examination (GED)............................................................................................... 214

High school post graduate............................................................................................................................ 214

magnet .................................................................................................................................................... 216
Index

229

Hispanic........................................................................................................................................................ 39

Home language ............................................................................................................................................. 43

Home other than the child's.......................................................................................................................... 145

Home school ................................................................................................................................................. 77

Home schooling .......................................................................................................................................50, 77

Home visitation........................................................................................................................................... 164

Homebound placement instruction............................................................................................................... 158

Homeroom................................................................................................................................. 35, 78, 80, 214

Homeroom period ....................................................................................................................................... 214

Honor award ............................................................................................................................ 92, 97, 101, 106

Honor roll ........................................................................................................................................ 92, 96, 101

Honor society................................................................................................................................... 92, 96, 101

Honorable mention........................................................................................................................... 92, 96, 101

Honors......................................................................................................... 31, 82, 92, 93, 96, 97, 98, 101, 102

Honors program ............................................................................................................................... 92, 96, 101

Hospital ....................................................................................................... 34, 40, 61, 140, 145, 147, 159, 161

certificate .................................................................................................................................................. 40

or other treatment center.......................................................................................................................... 145

placement instruction............................................................................................................................... 159

staff......................................................................................................................................................... 161

Hospital instruction ..................................................................................................................................... 214

Husband........................................................................................................................................................ 54

I

Identification

number............................................................................................29, 30, 32, 38, 60, 80, 112, 122, 123, 139

system.............................................................................................29, 30, 32, 38, 60, 80, 112, 122, 123, 139

Identifier (ID).............................................................................................................................................. 176

Identifiers...............................................................................................................................................32, 123

assigned by algorithm................................................................................................................................ 19

locally-assigned......................................................................................................................................... 19

State-assigned............................................................................................................................................ 19

Illness .......................................................................................................................................... 30, 73, 74, 91

Immaturity .................................................................................................................................................... 91

Immunization.........................................................................................................................................33, 135

In attendance/present................................................................................................................................70, 71

In school ....................................................................................................................................................... 56

Inadequate performance................................................................................................................................. 91

Incidental.................................................................................................................................................... 149

Incomplete high school................................................................................................................................ 214

Independent ............................................................................................................................. 52, 84, 115, 156

Independent living....................................................................................................................................... 156

Independent school...................................................................................................................................... 115

Individual test ............................................................................................................................................. 113

Individualized education program (IEP)................................................................................................147, 214

Individualized family service program (IFSP).......................................................................................148, 215

Individualized learning program (ILP)......................................................................................................... 148

Individuals with Disabilities Education Act (IDEA)................................ 109, 133, 147, 148, 166, 173, 214, 215

Information ................................................................................................................................................... 11

In-house supervision staff............................................................................................................................ 174

Injury .....................................................................................................................................................33, 127

In-school................................................................................................................................ 85, 103, 158, 171

In-school suspension ................................................................................................................................... 171

Institution........................................................................................................................51, 100, 102, 103, 220

name of..........................................................................................................29, 30, 31, 34, 38, 58, 102, 142

Institution for delinquent children................................................................................................................ 215
Index

230

Institution for neglected children ................................................................................................................. 215

Institution official.......................................................................................................................................... 51

Instruction.................................................................................................. 11, 31, 34, 35, 84, 85, 153, 158, 215

Instructional decision .................................................................................................................................. 109

Insufficient credits......................................................................................................................................... 91

Interactive telecommunications...................................................................................................................... 84

Interest inventory......................................................................................................................................... 110

Intermediate administrative unit................................................................................................................... 215

International Baccalaureate.......................................................................................................................... 215

Internship....................................................................................................................................... 84, 100, 104

Interpretation for the hearing impaired......................................................................................................... 152

Intersession ..............................................................................................................................................78, 85

Intersession hour credit.................................................................................................................................. 85

Interstate

agricultural (currently migratory)............................................................................................................... 45

fishing (currently migratory)...................................................................................................................... 45

Interview..................................................................................................................................................... 164

Intrastate

agricultural (currently migratory)............................................................................................................... 45

fishing (currently migratory)...................................................................................................................... 45

ITED-score ................................................................................................................................................. 116

J

Job-entry level of employment..................................................................................................................... 216

Junior.......................................................................................................................................................... 216

Juvenile delinquent...................................................................................................................................... 216

K

Kindergarten .........................................................................................................................57, 61, 65, 79, 107

L

Laboratory.......................................................................................................................33, 113, 134, 135, 216

Laboratory experiment ................................................................................................................................ 113

Lack of appropriate curriculum...................................................................................................................... 75

Lack of childcare........................................................................................................................................... 75

Lack of transportation.................................................................................................................................... 75

Language .............................................................................. 29, 32, 33, 43, 75, 82, 94, 110, 113, 130, 144, 150

code .......................................................................................................................................................... 29

difficulty ............................................................................................................................................75, 144

proficiency test........................................................................................................................................ 110

type ........................................................................................................................................................... 29

Law enforcement officer.............................................................................................................................. 174

Learning alternative specialist...................................................................................................................... 161

Legal adult.................................................................................................................................................... 44

Legal minor................................................................................................................................................... 44

Legally separated .......................................................................................................................................... 52

Letter grade............................................................................................................................................86, 116

Letter of apology ......................................................................................................................................... 171

Letter of commendation............................................................................................................ 92, 97, 101, 106

Letter or note................................................................................................................................................. 86

Licensure .................................................................................................................................................... 106

Limited English proficient............................................................................................................................. 42

Living ......................................................................................................................... 35, 37, 38, 39, 40, 52, 55

Loan ............................................................................................................................................................. 68

Local

administrative unit..............................................................................................................................12, 149
Index

231

education agency ..............................................................................................39, 60, 80, 112, 122, 123, 139

education agency (LEA) ...................................................................................39, 60, 80, 112, 122, 123, 139

education agency (LEA) assignment .......................................................................................................... 50

public transportation................................................................................................................................ 121

Local education agency (LEA) .......................................35, 39, 48, 50, 60, 80, 81, 112, 122, 123, 139, 149, 216

Location.........................................................................................................31, 32, 34, 85, 114, 144, 158, 170

Long session ............................................................................................................................................78, 85

Long session hour credit................................................................................................................................ 85

M

Male ............................................................................................................................................................. 40

Manual dexterity test................................................................................................................................... 111

Marital status ...........................................................................................................................................29, 52

Marriage ....................................................................................................................................................... 75

Married......................................................................................................................................................... 52

Matai name ................................................................................................................................................... 38

Matriculation from another school ................................................................................................................. 65

Matriculation to another school...................................................................................................................... 73

Measure ......................................................................................................................................... 33, 129, 216

Membership............................................................................................................................... 30, 69, 72, 217

Mental ability (intelligence) test................................................................................................................... 111

Mental health counseling............................................................................................................................. 152

Mental health services................................................................................................................................. 156

Mental retardation ....................................................................................................................................... 131

Migrant education program participation ....................................................................................................... 50

Migratory worker........................................................................................................................................ 217

Mild impairment ......................................................................................................................................... 129

Mild malocclusion....................................................................................................................................... 125

Military......................................................................................................................... 32, 57, 75, 82, 106, 108

Mini-term.................................................................................................................................................78, 85

Mini-term hour credit .................................................................................................................................... 85

Moderate impairment .................................................................................................................................. 130

Moderate malocclusion................................................................................................................................ 125

Moderate severe impairment........................................................................................................................ 130

Monitoring system....................................................................................................................................... 217

Morning student............................................................................................................................................ 66

Mother.......................................................................................................................................................... 54

Multiple disabilities..............................................................................................................................131, 217

Multiple entries........................................................................................................................................... 176

Music therapy.............................................................................................................................................. 153

N

Name .................................................................................................................................................25, 29, 37

first ........................................................................................................................................................... 37

former legal............................................................................................................................................... 38

last/surname .............................................................................................................................................. 37

middle....................................................................................................................................................... 37

of individual...................................................................... 29, 30, 32, 33, 34, 38, 80, 114, 119, 137, 142, 173

tribal or clan.............................................................................................................................................. 38

National school lunch program .................................................................................................................... 217

Native language............................................................................................................................................. 43

Need-based assistance ................................................................................................................................... 68

Needed at home............................................................................................................................................. 75

Nephew......................................................................................................................................................... 54

New residence of family................................................................................................................................ 76

New residence of student............................................................................................................................... 76
Index

232

Nickname.................................................................................................................................................29, 38

Niece............................................................................................................................................................. 54

No credit....................................................................................................................................................... 85

No home ....................................................................................................................................................... 51

No record of residence................................................................................................................................... 76

No significant impairment ....................................................................................................................129, 130

No year level............................................................................................................................................... 217

Non-credit course ........................................................................................................................................ 217

Non-district or school facility ...................................................................................................................... 217

Non-educational institution.....................................................................................................................76, 217

Non-graded class......................................................................................................................................... 218

Non-need based assistance............................................................................................................................. 68

Non-parental relative ..................................................................................................................................... 51

Non-relative care, education, and/or services................................................................................................ 145

Non-relative owner of property...................................................................................................................... 51

Non-resident student.................................................................................................................................... 218

Non-tuition student........................................................................................................................................ 68

Normal occlusion ........................................................................................................................................ 125

Normalized standard score........................................................................................................................... 116

Norm-referenced ......................................................................................................................................... 114

Not a migratory child .................................................................................................................................... 45

Not employed, not looking for work .............................................................................................................. 56

Not married................................................................................................................................................... 52

Not transported............................................................................................................................................ 118

Note-taking assistance ................................................................................................................................. 153

Number grade ............................................................................................................................................... 86

Number score.............................................................................................................................................. 116

Numeric (N)................................................................................................................................................ 176

Nutrition ........................................................................................................................................ 33, 136, 155

O

Occupation...............................................................................................................................................29, 55

Occupational therapy................................................................................................................................... 153

On school property ...................................................................................................................................... 170

Open enrollment............................................................................................................................................ 50

Option................................................................................................................................................11, 22, 27

Oral test ...................................................................................................................................................... 113

Organization ........................................................................................................... 30, 32, 46, 81, 83, 105, 215

Orientation and mobility services................................................................................................................. 153

Original entry into a United States school ...................................................................................................... 65

Orthopedic impairment................................................................................................................................ 131

Other adult.................................................................................................................................................... 35

Other health impairment.............................................................................................................................. 132

Other language proficiency............................................................................................................................ 43

Other tuition waiver/remittance...................................................................................................................... 69

Outlying areas............................................................................................................................................. 218

Out-of-school suspension ............................................................................................................................ 171

Outpatient service facility............................................................................................................................ 159

Owned property............................................................................................................................................. 51

P

Paid employment......................................................................................................................................... 104

Parent/guardian

care, education, and/or services................................................................................................................ 144

conference................................................................................................................................................. 86

influence ................................................................................................................................................... 75
Index

233

referral .................................................................................................................................................... 141

report ...................................................................................................................................................... 164

Parent/guardian: .............................................................................................68, 69, 75, 86, 141, 144, 149, 164

Parenting skills assistance............................................................................................................................ 153

Partial denture ............................................................................................................................................. 125

Partially seeing............................................................................................................................................ 129

Partial-tuition student .................................................................................................................................... 68

Part-time .......................................................................................................................................... 56, 66, 100

Part-time student ........................................................................................................................................... 66

Passport ........................................................................................................................................................ 40

Peer......................................................................................................................... 95, 115, 153, 161, 164, 174

leader...................................................................................................................................................... 174

report ...................................................................................................................................................... 164

services ................................................................................................................................................... 153

Percentage.............................................................................................................................31, 86, 93, 99, 116

Percentage of items correct.......................................................................................................................... 116

Percentile rank ............................................................................................................................................ 116

Performance............................................................................................................................. 31, 88, 111, 113

Performance assessment .............................................................................................................................. 111

Period ............................................................................................................30, 31, 32, 84, 87, 88, 89, 90, 115

grading...................................................................................................................................................... 31

Peripheral.................................................................................................................................................... 104

Permanent exit/withdrawal ............................................................................................................................ 72

Personal information ................................................................................................................................21, 38

Personality test............................................................................................................................................ 111

Physical activity .......................................................................................................................................... 172

Physical education.......................................................................................................................... 82, 161, 218

Physical examination for sports participation ............................................................................................... 128

Physical therapy .......................................................................................................................................... 153

Physical, health, sensory, and related conditions .......................................................................................... 136

Physician referral ........................................................................................................................................ 141

Poor relationships with fellow students.......................................................................................................... 75

Poor student-staff relationships...................................................................................................................... 75

Portfolio assessment.................................................................................................................................... 111

Position.................................................................................................................................... 32, 34, 114, 142

Post-school.................................................................................................................................................. 103

Postsecondary education.............................................................................................................................. 218

Postsecondary institution.................................................................................................................. 36, 85, 158

Prefect......................................................................................................................................................... 174

Pregnancy ........................................................................................................................................ 33, 75, 126

Prevention

primary.................................................................................................................................................... 218

secondary ................................................................................................................................................ 218

Previously enrolled........................................................................................................................................ 58

Previously verified school records ................................................................................................................. 40

Principal/head ............................................................................................................................................. 174

Prison official................................................................................................................................................ 52

Prison or juvenile detention center................................................................................................................. 51

Private organization....................................................................................................................................... 57

Private residential placement ....................................................................................................................... 159

Private separate day school placement ......................................................................................................... 159

Privately-owned school bus......................................................................................................................... 121

Privately-owned vehicle .............................................................................................................................. 121

Privilege restriction ..................................................................................................................................... 172

Prize awards............................................................................................................................... 92, 96, 98, 101

Probation ...............................................................................................................................................55, 172
Index

234

Probationary promotion................................................................................................................................. 91

Probationary student

academic ................................................................................................................................................... 63

attendance ................................................................................................................................................. 63

behavioral ................................................................................................................................................. 63

other.......................................................................................................................................................... 63

Proficiency level.......................................................................................................................................... 116

Profound impairment................................................................................................................................... 130

Program

concluded................................................................................................................................................ 165

eligibility................................................................................................................................................. 109

evaluation................................................................................................................................................ 109

placement................................................................................................................................................ 109

Program evaluation ..............................................................................................................................109, 218

Project area ................................................................................................................................................. 218

Prolonged absence......................................................................................................................................... 91

Promotion or advancement ....................................................................................................... 93, 97, 102, 106

Provided room, board, or payment in lieu of transportation .......................................................................... 118

Psychological reason ................................................................................................................................... 144

Psychological test........................................................................................................................................ 111

Psychologist................................................................................................................................................ 161

Psychometric data ....................................................................................................................................... 218

Psychomotor test......................................................................................................................................... 111

Psychotherapy ............................................................................................................................................. 219

Public board of education ............................................................................................................................ 219

Public or subsidized housing.......................................................................................................................... 51

Public record............................................................................................................................................... 219

Public residential placement ........................................................................................................................ 159

Public separate day school placement .......................................................................................................... 159

Publicly sponsored program ........................................................................................................................ 146

Purpose .............................................................................................................................32, 33, 109, 131, 136

Q

Qualifies for regular aid............................................................................................................................... 118

Qualifies for special education aid ............................................................................................................... 118

Quarter.....................................................................................................................................................78, 85

Quarter hour credit ........................................................................................................................................ 85

Quicker response........................................................................................................................................... 17

Quinmester...............................................................................................................................................78, 85

Quinmester hour credit .................................................................................................................................. 85

R

Race.........................................................................................................................................................29, 39

Race vs. Ethnicity.......................................................................................................................................... 12

Ranking ..................................................................................................................................... 31, 93, 99, 116

Ranks......................................................................................................................................... 92, 96, 98, 101

Ratio IQ's.................................................................................................................................................... 116

Reached maximum age...........................................................................................................................73, 165

Reached maximum age for services............................................................................................................... 73

Reader service............................................................................................................................................. 153

Reading readiness test ................................................................................................................................. 111

Received certificate of completion, modified diploma, or finished IEP requirements .................................... 165

Receiving instruction elsewhere..................................................................................................................... 77

Record .....................................................................................................................................................15, 22

student .................................................................................................................................................... 221

Recreation service ....................................................................................................................................... 153
Index

235

Reduced-price breakfast program .........................................................................................................152, 153

Reduced-price lunch program...............................................................................................................152, 154

Referral..................................................................................................................................................33, 136

to juvenile justice system......................................................................................................................... 172

Refugee camp ............................................................................................................................................... 62

Refused services.......................................................................................................................................... 165

Registration................................................................................................................................................. 219

Regular ............................................................................................................................................ 90, 97, 159

Regular promotion ........................................................................................................................................ 90

Regular student ............................................................................................................................................. 63

Rehabilitation counseling services ............................................................................................................... 154

Related services........................................................................................................................................... 219

Relative care, education, and/or services...................................................................................................... 145

Relevant...................................................................................................................................................... 104

Religion ........................................................................................................................................................ 75

Religious

reason ....................................................................................................................................................... 77

Remarks.................................................................................................................................................34, 164

Remedial................................................................................................................................................82, 150

Remedial education..................................................................................................................................... 150

Rental property.............................................................................................................................................. 51

Report...............................................................................................................................33, 86, 127, 136, 219

Report card/evaluation................................................................................................................................... 86

Reporting

period...................................................................................................................................................... 219

unit ......................................................................................................................................................... 219

year......................................................................................................................................................... 219

Reprimand .................................................................................................................................................. 172

Researchers........................................................................................................................................1, 11, 175

Resident

alien.......................................................................................................................................................... 42

of administrative unit................................................................................................................................. 49

Resident/dormitory supervisor..................................................................................................................... 174

Residential services..................................................................................................................................... 157

Retardation

mild ........................................................................................................................................................ 217

moderate ................................................................................................................................................. 217

severe...................................................................................................................................................... 221

Retired .......................................................................................................................................................... 56

Retrieval of information .............................................................................................................................. 220

Roll............................................................................................................................................................. 220

Rooming house ............................................................................................................................................. 51

Routine physical examination/screening ...................................................................................................... 128

S

Same residence.............................................................................................................................................. 76

Scholarships..................................................................................................................................... 92, 96, 101

School........................................................................................................................................ 11, 23, 35, 149

adult........................................................................................................................................................ 207

alternative.................................................................................................................................................. 62

alternative, attendance ............................................................................................................................... 49

board member ......................................................................................................................................... 174

boarding.................................................................................................................................................. 209

charter................................................................................................................................................63, 209

church-related.......................................................................................................................................... 209

clothing................................................................................................................................................... 154
Index

236

community .............................................................................................................................................. 209

comprehensive high................................................................................................................................. 210

course code................................................................................................................................................ 81

Day ......................................................................................................................................................... 211

Department of Defense Dependents'......................................................................................................... 211

excess membership in public.................................................................................................................... 212

federally-mandated.................................................................................................................................... 61

health nurse report................................................................................................................................... 164

health nursing services............................................................................................................................. 154

home ......................................................................................................................................................... 61

home ......................................................................................................................................................... 50

independent............................................................................................................................................. 214

independent American overseas............................................................................................................... 214

laboratory, model, or practice................................................................................................................... 216

magnet/special program emphasis.............................................................................................................. 62

Montessori ................................................................................................................................................ 62

Nursery ..............................................................................................................................................57, 107

official ...................................................................................................................................................... 52

private attendance...................................................................................................................................... 50

private, non-religiously-affiliated............................................................................................................... 61

private, religiously-affiliated...................................................................................................................... 61

proprietary............................................................................................................................................... 218

public ................................................................................................................................... 35, 61, 145, 146

public, residence status.............................................................................................................................. 49

public, sponsored program....................................................................................................................... 146

regular....................................................................................................................................................... 62

residential...........................................................................................................................................51, 220

residential, for special education .............................................................................................................. 220

special education ....................................................................................................................................... 62

special education, attendance ..................................................................................................................... 49

state-operated ............................................................................................................................................ 62

state-supported .......................................................................................................................................... 62

system....................................................................................................................................................... 11

vocational/technical................................................................................................................................... 62

vocational/technical, attendance................................................................................................................. 50

School attendance area ................................................................................................................................ 220

School board ............................................................................................................................................... 220

School bus

agency-owned ......................................................................................................................................... 121

School census.............................................................................................................................................. 220

School census age ....................................................................................................................................... 220

School day .................................................................................................................................................. 220

School district ............................................................................................................................................. 220

School fiscal year........................................................................................................................................ 220

School holiday............................................................................................................................................. 220

School plant ................................................................................................................................................ 220

School system ............................................................................................................................................. 220

School year ................................................................................................................................................. 220

School-mandated activity............................................................................................................................. 104

Screening....................................................................................................................................... 20, 110, 128

Secretary ..................................................................................................................................................... 174

Security..................................................................................................................................................23, 174

Security officer............................................................................................................................................ 174

Selected-response ........................................................................................................................................ 113

Self-employed ............................................................................................................................................... 57

Self-help group............................................................................................................................................ 220
Index

237

Semester ..................................................................................................................................................78, 85

Semester hour credit...................................................................................................................................... 85

Senior ......................................................................................................................................................... 220

Separate class placement ............................................................................................................................. 159

Service-learning .......................................................................................................................................... 221

Session

curtailed .................................................................................................................................................. 210

full-day.................................................................................................................................................... 213

half-day................................................................................................................................................... 214

Severe impairment ...................................................................................................................................... 130

Severe malocclusion.................................................................................................................................... 125

Sex................................................................................................................................................... 29, 40, 169

Shelter or orphanage.................................................................................................................................... 145

Sibling(s) .................................................................................................................... 35, 37, 38, 39, 40, 52, 55

Significant other.....................................................................................................................................54, 221

Sister........................................................................................................................................................37, 54

Slight or mild impairment............................................................................................................................ 129

Social promotion........................................................................................................................................... 91

Social Security Number (SSN) .................................................................................................................18, 19

Social worker.......................................................................................................................................160, 164

Social worker report .................................................................................................................................... 164

Socioeconomic reason................................................................................................................................. 144

Son ............................................................................................................................................................... 54

Sophomore.................................................................................................................................................. 221

Special assistance

needed..................................................................................................................................................... 130

Special education ................................................................................................................... 82, 141, 147, 150

full-time .................................................................................................................................................. 213

part-time.................................................................................................................................................. 218

Special education assessment/evaluation...................................................................................................... 141

Special physical examination....................................................................................................................... 128

Special student services record .................................................................................................................... 221

Special transportation .................................................................................................................................. 154

Specific learning disability........................................................................................................................... 132

Speech and language evaluation .................................................................................................................. 128

Speech or language impairment ................................................................................................................... 132

SPEEDE/ExPRESS...........................................................................................................8, 10, 21, 22, 25, 176

Sponsor.................................................................................................. 31, 35, 37, 38, 47, 48, 55, 96, 100, 146

Sponsor generated ....................................................................................................................................... 146

Spouse .......................................................................................................................................................... 52

Staff member.......................................................................................................................... 23, 162, 174, 221

Standard................................................................................................................................... 81, 87, 116, 221

Standard words or phrases............................................................................................................................. 87

Standards for Education Data Collection and Reporting (SEDCAR)....................................................18, 22, 23

State............................................................................................................................ 23, 29, 30, 32, 41, 47, 59

State education agency (SEA).................................................... 7, 8, 16, 19, 39, 60, 80, 112, 122, 123, 139, 149

Sten score.................................................................................................................................................... 117

Student.....................................................................................................................................................11, 35

home schooled......................................................................................................................................... 214

homebound.............................................................................................................................................. 214

resident ................................................................................................................................................... 219

resident of aministrative unit or school district ......................................................................................... 219

resident of an institution .......................................................................................................................... 219

resident of school attendance area ............................................................................................................ 219

Student accounting ...................................................................................................................................... 221

Student body activities................................................................................................................................. 221
Index

238

Student data

automation of .............................................................................................................................................. 6

safeguarding confidentiality and ensuring appropriate use of ........................................................................ 7

standard maintenance of............................................................................................................................... 6

Student data system

proposed application................................................................................................................................ 175

Student information

automation of .............................................................................................................................................. 2

Student record..........................................................................................................................................15, 24

description of............................................................................................................................................. 15

Student record data

effective uses of......................................................................................................................................... 17

Student record system...............................................................................................................................15, 16

benefits of ................................................................................................................................................. 16

description of............................................................................................................................................. 16

design of.................................................................................................................................................... 19

Study skills assistance ................................................................................................................................. 154

Substance abuse ............................................................................................................................. 75, 154, 221

Substance abuse education/prevention ......................................................................................................... 154

Summer term ...........................................................................................................................................78, 85

Summer term hour credit............................................................................................................................... 85

Superintendent ............................................................................................................................................ 174

Supported employment services................................................................................................................... 157

Suspended from school................................................................................................................................ 165

T

Tardy .......................................................................................................................................................70, 71

Taxi/cab...................................................................................................................................................... 121

Teacher.................................................................................................. 36, 78, 80, 87, 142, 160, 163, 164, 174

referral .................................................................................................................................................... 142

report ...................................................................................................................................................... 164

Technical institute ....................................................................................................................................... 221

Technological aids ...................................................................................................................................... 157

Teen/adolescent family planning.................................................................................................................. 154

Temporary exit/withdrawal............................................................................................................................ 72

Test assistance............................................................................................................................................. 154

Tests of General Education Development (GED) ......................................................................................... 222

Therapist..................................................................................................................................................... 161

Transcript.................................................................................................................................................... 222

Transfer ................................................................................................................................64, 65, 72, 73, 172

to alternative program.............................................................................................................................. 172

to institution ............................................................................................................................................ 172

Transferred to another district or school, known........................................................................................... 165

Transferred to another district or school, not known..................................................................................... 165

Transferring (will enroll)............................................................................................................................... 58

Transient shelter............................................................................................................................................ 51

Translating/interpreting ............................................................................................................................... 155

Transportation

at public expense ..................................................................................................................................... 118

at reduced public expense ........................................................................................................................ 118

not at public expense ............................................................................................................................... 118

services ................................................................................................................................................... 157

Traumatic brain injury ................................................................................................................................. 132

Trimester .................................................................................................................................................78, 85

Trimester hour credit..................................................................................................................................... 85

Truancy....................................................................................................................................................... 222
Index

239

T-score........................................................................................................................................................ 117

Tutoring services......................................................................................................................................... 155

Twelve month ..........................................................................................................................................78, 85

Twelve month hour credit.............................................................................................................................. 85

Two-word scale............................................................................................................................................. 87

U

Uncle .......................................................................................................................................................54, 55

Unemployed, looking for work ...................................................................................................................... 56

Unexcused absence...................................................................................................................................70, 71

Unique student identifier

importance of ............................................................................................................................................ 18

Universal birth number................................................................................................................................ 222

Unsatisfactory behavior grades.................................................................................................................... 172

Untracked ..................................................................................................................................................... 83

V

Vaccine....................................................................................................................................................... 222

Variable progress .......................................................................................................................................... 91

Vehicle, Agency-owned .............................................................................................................................. 121

Veteran ....................................................................................................................................................... 222

Vision evaluation ........................................................................................................................................ 128

Vision services............................................................................................................................................ 155

Visual impairment....................................................................................................................................... 132

Vocational education............................................................................................................................150, 163

Vocational rehabilitation training and job placement.................................................................................... 157

Voluntary community-related service........................................................................................................... 104

Voluntary school-related activity ................................................................................................................. 104

Volunteer...................................................................................................................................................... 56

W

Ward............................................................................................................................................................. 54

Weight..................................................................................................................................... 32, 33, 123, 126

White (not Hispanic) ..................................................................................................................................... 12

Wife.............................................................................................................................................................. 54

Work-study ............................................................................................................................................69, 163

Written test ................................................................................................................................................. 113

Z

Z-score........................................................................................................................................................ 117
240
A-1

Appendix A

MEMBERS OF THE HANDBOOK REVIEW GROUP

There were two main review groups formed for the revision of the Handbook--the Student Data Handbook

Working Group and the Federal Review Group. The Student Data Handbook Working Group members

consisted of local, state and federal education staff. The Federal Review Group members consisted of federal

Department of Education program and research staff. In addition, there were multiple reviewers who

volunteered to make suggestions for change.

Student Data Handbook Review Group Members

Oona Cheung

Council of Chief State School Officers

Washington, DC

Barbara Clements

Evaluation Software Publishing, Inc.

Alexandria, VA

Ronald Danforth

New York State Education Department

Albany, NY

Paul Gammill

Prince George's County Public Schools

Crofton, MD

Deborah Gilliam

Tennessee State Department of

 Education

Nashville, TN

Lee Hoffman

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Judith Holt

Office of Special Education and

 Rehabilitative Services

U.S. Department of Education

Washington, DC

Cherry Kugle

Texas Education Agency

Austin, TX

Milagros Lanauze

Office of Bilingual and Minority

 Language Affairs

U.S. Department of Education

Washington, DC

Lois Peak

Planning and Evaluation Services

U.S. Department of Education

Washington, DC

Patrick Sherrill

Office of the Chief Information Officer

U.S. Department of Education

Washington, DC

Michael Strozeski

Garland Public Schools

Garland, TX

Leland Tack

Iowa Department of Education

Des Moines, IA

John Tai

Council of Chief State School Officers

Washington, DC

Beth Young

National Center for Education Statistics

U.S. Department of Education

Washington, DC
A-2

Federal Review Group Members

Robert Atanda

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Tim D'Emilio

Office of Bilingual Education and

 Minority Language Affairs

U.S. Department of Education

Washington, DC

Kerry Gruber

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Lee Hoffman

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Judith Holt

Office of Special Education and

 Rehabilitative Services

U.S. Department of Education

Washington, DC

John Sietsema

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Patrick Sherrill

Office of Chief Information Officer

U.S. Department of Education

Washington, DC

Hugh Walkup

Office of Elementary and Secondary

 Education

U.S. Department of Education

Washington, DC

Jerry West

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Beth Young

National Center for Education Statistics

U.S. Department of Education

Washington, DC

Other Handbook Reviewers

Terry Anderson

Delaware Department of Education

Dover, DE

Scott Brown

Office of Special Education and

 Rehabilitative Services

U.S. Department of Education

Washington, DC

Evelyn Cherow

American Speech-Language-Hearing

 Association

Rockville, MD

Jason Dennison

Council of Chief State School Officers

Washington, DC

James English

Office of Migrant Education

U.S. Department of Education

Washington, DC

Diana M. Fessler

Ohio State Board of Education

New Carlisle, OH

Linda Frazer

Department of Defense Education

 Activity

Arlington, VA

Kelly Henderson

Office of Special Education Programs

U.S. Department of Education

Washington, DC

Thomas Parrish

American Institutes for Research

Palo Alto, CA

Marshall Peter

Direction Service

Eugene, OR
A-3

Other Handbook Reviewers (cont.)

Denise Quon

Nevada Department of Education

Carson City, NV

Marsha Rubin

American School Health Association

Kent, OH

Marlene Simon

Office of Special Education and

 Rehabilitative Services

Office of Special Education Programs

U.S. Department of Education

Washington, DC

William G. Smith

Sioux Falls Schools District 49-5

Sioux Falls, SD

Sarah Strizzi

Office of Elementary and Secondary

 Education

U.S. Department of Education

Washington, DC

Nancy Treusch

Office of Special Education and

 Rehabilitative Services

Office of Special Education Programs

U.S. Department of Education

Washington, DC

Kathleen Whitmire

American Speech-Language-Hearing

 Association

Rockville, MD

National Education Statistics Agenda

 Sub-Committee (NESAC)

National Forum on Education Statistics

General Statistics Sub-Committee

Education Advisory Information

 Committee

Assessment Sub-Committee

Education Advisory Information

 Committee
B-1

Appendix B

Data Elements Related to SPEEDE/ExPRESS1

Below is a list of data elements and entities that together make up most of the data elements included in the

SPEEDE/ExPRESS format, as described in A Guide to the Implementation of the SPEEDE/ExPRESS Electronic

Transcript. The exact name of the data elements differs in some cases between SPEEDE/ExPRESS and this

handbook because some SPEEDE/ExPRESS data elements have names with combined entities and data

elements. In other cases, data elements in this handbook have been given titles more generic and familiar to the

elementary/secondary field. In addition, in some instances, a field length for a data element may be shorter in

the handbook than in SPEEDE/ExPRESS. This occurs because the SPEEDE/ExPRESS format conforms with

the requirements of the American National Standards Committee Accrediting Standards Committee X12,

Electronic Data Interchange, and it was felt that some field lengths were unnecessarily long. The field lengths

included in this handbook are consistent with field lengths used in NCES surveys or other reporting documents

and should not preclude the crosswalk of information kept in the handbook’s format into the

SPEEDE/ExPRESS format.

Handbook Number and Data Element Handbook Entity(ies)

0010 First Name Student, Parent/Guardian

0020 Middle Name Student, Parent/Guardian

0030 Last/Surname Student, Parent/Guardian

0040 Generation Code Student, Parent/Guardian

0050 Personal Title Student, Parent/Guardian

0060 Alias Student, Parent/Guardian

0070 Former Legal Name Student, Parent/Guardian

0080 Last/Surname at Birth Student, Parent/Guardian

0110 Name of Individual Sibling(s) or Other School-Age Children Living in

 Student’s Household, Responsible Adult of

 Student’s Household, Other Adult Living in

 Student’s Household, Sponsor

0120 Name of Institution School, Postsecondary Institution

0130 Identification Number Student, Class, Assessment

0140 Identification System Student, Class

0149 Hispanic or Latino Ethnicity Student

0150 Race/Ethnicity Student

0160 National/Ethnic Origin Subgroup Student, Parent/Guardian

0170 Sex Student

0180 Birthdate Student
B-2

Handbook Number and Data Element Handbook Entity(ies)

0190 Birthdate Verification Student

0200 City of Birth Student

0210 County of Birth Student

0220 State of Birth Student

0230 Country of Birth Student, Parent/Guardian

0250 Citizenship Status Student

0260 Country of Citizenship Student

0270 English Proficiency Student

0280 Language Type Student

0290 Language Code Student, Parent/Guardian

0291 Language Name Student, Parent/Guardian

0292 Languages Other than English Student, Parent/Guardian

0369 Address Type Student, Parent/Guardian, School

0370 Street Number/Name Student, Parent/Guardian, School

0380 Apartment/Room/Suite Student, Parent/Guardian, School

0390 City Student, Parent/Guardian, School

0400 County Student, Parent/Guardian, School

0410 State Student, Parent/Guardian, School

0420 Zip Code Student, Parent/Guardian, School

0430 Country Student, Parent/Guardian, School

0440 Complete Permanent Address Sponsor, Postsecondary Institution

0461 Communication Number Type Student, Parent/Guardian, School

0470 Communication Number Student, Parent/Guardian, School

0489 Electronic Mail Address Type Student, Parent/Guardian

0490 Electronic Mail Address Student, Parent/Guardian

0600 Marital Status Student

0660 Relationship to Student Parent/Guardian, Sibling(s) or Other School-Age 

 Children Living in Student’s Household, Responsible

 Adult of Student’s Household, Other Adult Living in

 Student’s Household, Sponsor

0720 Highest Level of Education Completed Parent/Guardian
B-3

Handbook Number and Data Element Handbook Entity(ies)

0730 Enrollment Status Student

0800 Entry Date Student

0820 Entry Type Student

0830 Entry/Grade Level Student

1011 Number of Days in Attendance Student

1012 Number of Days Absent Student

1040 Exit/Withdrawal Date Student

1060 Exit/Withdrawal Type Student

1170 Session Type School

1180 Session Beginning Date School

1190 Session Ending Date School

1220 Course Code System Class

1221 Course Code Class

1222 Elementary Subject/Course Class

1230 Instructional Level Class

1231 State University Course Requirement Class

1240 Descriptive Title Class

1270 Principal Medium of Instruction Class

1271 Language of Instruction Class

1300 Credit Type Offered Class

1310 Number of Credits Attempted Class

1320 Repeat Identifier Class

1330 Number of Credits Received Class

1360 Grade Assigned Class

1370 Grade Value Qualifier Class

1410 Credits Attempted: Given Grading Period Student

1420 Credits Attempted: Given Session Student

1430 Credits Attempted: Given School Year Student

1440 Credits Attempted: Cumulative Student
B-4

Handbook Number and Data Element Handbook Entity(ies)

1450 Credits Received: Given Grading Period Student

1460 Credits Received: Given Session Student

1470 Credits Received: Given School Year Student

1480 Credits Received: Cumulative Student

1490 Grade Points Received: Given Grading Student

Period

1500 Grade Points Received: Given Session Student

1510 Grade Points Received: Given School Year Student

1520 Grade Points Received: Cumulative Student

1530 Grade Point Average (GPA): Given Student

Grading Period

1540 Grade Point Average (GPA): Given Student

Session

1550 Grade Point Average (GPA): Given Student

School Year

1560 Grade Point Average (GPA): Cumulative Student

1570 Promotion Type Student

1580 Non-Promotion Reason Student

1590 Honors Information Code Student

1591 Honors Description Student

1592 Class Rank Student

1593 Total Number in Class Student

1600 Activity Title Student

1601 Activity Code Student

1610 Activity Type Student

1611 Name of Activity Sponsor Student

1612 Activity Involvement Beginning Date Student

1613 Activity Involvement Ending Date Student

1614 Amount of Activity Involvement Student

1621 Diploma/Credential Type Student

1622 Diploma/Credential Award Date Student
B-5

Handbook Number and Data Element Handbook Entity(ies)

1623 Diploma/Credential Level and Honors Student

1624 Diploma/Credential Level and Honors Student

Description

1625 Non-Course Graduation Requirement Student

Code

1626 Non-Course Graduation Requirement Student

Date Met

1627 Non-Course Graduation Requirement Student

Score/Results

1910 Assessment Content Assessment

1920 Subtest Type Assessment

1930 Level (for which Designed) Assessment

1940 Grade Level when Assessed Assessment

1950 Copyright Date Assessment

1990 Administration Language Assessment

2000 Special Accommodation Assessment

2010 Administration Date Assessment

2050 Norm Group Assessment

2060 Norm Year Assessment

2070 Norming Period Assessment

2090 Reporting Method Assessment

2100 Score Results Assessment

2110 Score Interpretation Information Assessment

2120 Reporting and Documentation Assessment

2450 Diseases, Illnesses, and Other Student

Temporary Conditions

2460 Medical Treatment Student

2520 Health Care History Episode Date Student

2560 Medical Examination Date Health Evaluation

2760 Immunization Type Student

2780 Immunization Date Student
B-6

Handbook Number and Data Element Handbook Entity(ies)

2790 Immunization Status Code Student

2830 Referral Date Student

3050 Program Participation Reason Student

3060 Program Participation Identification Date Student

3160 Individualized Program Date Student

3200 Program Funding Source Program/Service

3210 Instructional Program Service Type Program/Service

3240 Service Description Program/Service

3290 Care/Service Beginning Date Program/Service

3340 Care/Service Ending Date Program/Service

 

1

 The source for the above table is the current version of A Guide to the Implementation of Electronic

Transcript.
C-1

Appendix C

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT1

The Family Educational and Privacy Act (FERPA) is a Federal law designed to protect the privacy of a

student's education records. The law applies to all schools that receive funds under an applicable program of the

U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the

student, or former student, who has reached the age of eighteen or is attending any school beyond the high

school level. Students and former students to whom the rights have transferred are called eligible students.

• Parents or eligible students have the right to inspect and review all of the student's education records

maintained by the school. Schools are not required to provide copies of materials in education records

unless, for reasons such as great distance, it is impossible for parents and eligible students to inspect

the records. Schools may charge a fee for copies.

• Parents and eligible students have the right to request that a school correct records believed to be

inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student

then has the right to a formal hearing. After the hearing, if the school still decides not to amend the

record, the parent or eligible student has the right to place a statement with the record commenting on

the contested information in the record.

• Generally, the school must have written permission from the parent or eligible student before releasing

any information from a student's record. However, the law allows schools to disclose records, without

consent, to the following parties:

• School employees who have a need-to-know;

• Other schools to which a student is transferring;

• Certain government officials in order to carry out lawful functions;

• Appropriate parties in connection with financial aid to a student;

• Organizations doing certain studies for the school;

• Accrediting organizations;

• Individuals who have obtained court orders or subpoenas;

• Persons who need to know in cases of health and safety emergencies; and

• State and local authorities, within a juvenile justice system, pursuant to specific state

laws.

 

1

The Family Policy Compliance Office, Office of Management, the U. S. Department of Education, developed

this Family Education Rights and Privacy Act (FERPA) fact sheet. It was last updated on September 27, 1997.

An on-line version of this document is available on the web at http://www.ed.gov/offices/OM/fpco.html.
C-2

Schools may also disclose, without consent, "directory" type information such as a student's name, address,

telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must

tell parents and eligible students about directory information and allow parents or eligible students a reasonable

amount of time to request the school not disclose directory information about them.

Schools must notify parents and eligible students of their rights under this law. The actual means of notification

(special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of

each school.

For additional information or technical assistance, you may call (202) 260-3887 or TDD (202) 260-8956 or

contact: Family Policy Compliance Office U.S. Department of Education 600 Independence Avenue, SW

Washington, D.C. 20202-4605
D-1

Appendix D

DERIVED INFORMATION

RELATED TO GROUPS OF STUDENTS

Included in this appendix are examples of terms that are derived and computed by using data elements in

student records. These terms can be used to describe groups of students, not individuals. They are especially

useful for policy analyses (e.g., to assess school performance or plan special programs).

Aggregated Days of Absence: The sum of the days in absence of all students when school is in session during

a given reporting period.

Aggregate Days of Attendance: The sum of the days in attendance of all students when school is in session

during a given reporting period.

Aggregate Days of Membership: The sum of the days in membership of all students when school is in session

during a given reporting period.

Annual Withdrawal Rate: The total number of times students withdraw from school during a given school

session, divided by the number of students in active membership status during the same session, expressed as a

percentage.

Average Age of Students: The total of the ages (expressed in years and months) of the students of a given

group divided by the number of students in the same group.

Average Class Size: The total membership of classes of a given type, as of a given date, divided by the

number of such classes.

Average Daily Absence: If not otherwise defined in state laws, the aggregate days of absence of a given

school during a given reporting period divided by the number of days school is in session during this period

measured to the nearest half-day. Only days in which the students are under the guidance and direction of

school staff members should be considered as days in session. The average daily absence for groups of schools

having varying lengths of terms is the sum of the average daily absences obtained for the individual schools.

Average Daily Attendance (ADA): If not otherwise defined in state laws, the aggregate days of attendance of

a given school during a given reporting period divided by the number of days school is in session during this

period measured to the nearest half-day. Only days in which the students are under the guidance and direction

of school staff members should be considered as days in session. The average daily attendance for groups of

schools having varying lengths of terms is the sum of the average daily attendance obtained for the individual

schools.

Average Daily Membership (ADM): If not otherwise defined in state laws, the aggregate days of membership

of a given school during a given reporting period divided by the number of days school is in session during this

period measured to the nearest half-day. Only days in which the students are under the guidance and direction

of teachers should be considered as days in session. The reporting period is generally a given regular school

session. The average daily membership for groups of schools having varying lengths of terms is the sum of the

average daily memberships obtained for the individual schools.

Average Daily Membership of Students Transported: The aggregate days of membership during a given

reporting period that students are transported to and from school divided by the number of days school is in

session during this period.
D-2

Average Daily Number of Students Participating in the National Free Breakfast Program: The total

number of servings for participating students in the National Free Breakfast Program, divided by the number of

days the meal is served.

Average Daily Number of Students Participating in the National Free Lunch Program: The total number

of servings for participating students in the National Free Lunch Program, divided by the number of days the

meal is served.

Average Daily Number of Students Participating in the National Reduced-Price Breakfast Program: The

total number of servings for participating students in the National Reduced-Price Breakfast Program, divided by

the number of days the meal is served.

Average Daily Number of Students Participating in the National Reduced-Price Lunch Program: The

total number of servings for participating students in the National Reduced-Priced Lunch Program, divided by

the number of days the meal is served.

Average Membership Per School: The total membership of schools in a reporting unit, as of a given date,

divided by the number of schools in the unit.

Average Number of Students Transported: The aggregate days of attendance during a given reporting

period that students are transported to and from school divided by the number of days transportation is

provided.

Median Age of Students: For a given group of students, the age that evenly divides the distribution of students

when classified by age (i.e., the age so selected that 50 percent of the students are older and 50 percent are

younger).

Membership: A non-duplicated count of students on the current rolls of a school as of a given date. This is

obtained by: 1) adding the total number of original entries and the total number of re-entries and subtracting the

total number of withdrawals; or 2) adding the total number of students in attendance and the total number of

students in absence.

Number of Students Advanced at an Accelerated Rate: The number of students who are promoted at a rate

more rapid than one grade per year.

Number of Students Completing a Given Course: The number of students in a graduation group, including

discontinuers or dropouts, who completed a given course during their years in a given school or school system.

Number of Students Who Are Free Lunch Eligible: The number of students whose applications have been

approved by the school (within the prescribed limits of pre-established income standards) for participating

without charge in the national school lunch programs.

Number of Students Dropping Out: The number of students who were enrolled in school at some time during

the previous school year, but were not enrolled at the beginning of the current school year. They have neither

graduated from high school nor completed any state- or district-approved educational program and do not meet

any of the following exclusionary conditions: 1) transfer to another public school district, private school, or

state- or district-approved educational program; 2) temporary absence due to suspension or school-approved

illness; or 3) death.

Percentage of Absence: The average days of absence during a given reporting period divided by the average

days of membership for this period, expressed as a percentage; or, the aggregate days of absence divided by the

aggregate days of membership, expressed as a percentage.

Percentage of Attendance: The average days of attendance during a given reporting period divided by the

average days of membership for this period, expressed as a percentage; or, the aggregate days of attendance

divided by the aggregate days of membership, expressed as a percentage.
D-3

Percentage of Change in Membership from Previous Year (for a Given Date): The difference in

membership from a given date in one year to a corresponding date the following year, divided by the

membership as of the first date, expressed as a percentage.

Percentage of Change in Membership from Previous Year (for a Period of Time): The difference in

average daily membership from a given period of time in one year to a corresponding period of time the

following year, divided by the average daily membership during the first period of time, expressed as a

percentage.

Percentage of High School Graduates Who Completed Courses in Various Subject Matter Areas: The

number of students in a given high school graduation group who completed courses in each of a number of

specific subject-matter areas, divided by the total number of students in the group, expressed as a percentage.

Percentage of Participation in the National Free Breakfast Program: The average daily number of

participating students in the National Free Breakfast Program during a given reporting period, divided by the

average daily attendance for the same period.

Percentage of Participation in the National Free Lunch Program: The average daily number of students

participating in the National School Lunch Program during a given reporting period, divided by the average

daily attendance for the same period.

Percentage of Students Currently Members of Classes in Various Subject-Matter Areas: The number of

students in a given school group who are members of classes in each of a number of specific subject matter

areas, divided by the total number of students in the group, expressed as a percentage.

Percentage of Students Making Normal Progress: The number of students making normal progress

(progressing one grade per year) during a given reporting period, divided by the membership at the close of the

period, expressed as a percentage.

Percentage of Students Not Promoted: The number of students who, at the close of a given reporting period

(e.g., a regular school session), are reassigned to the same grade, divided by the membership at the close of the

period, expressed as a percentage. Students in ungraded classes are not considered "not promoted" unless (and

until) they are asked to spend more than the usual amount of time in such classes.

Percentage of Students Participating in Various Activities: The number of students who, during a given

reporting period (e.g., a regular school session), take part in each of a number of specific activities, divided by

the average daily membership of students in the group, expressed as a percentage.

Percentage of Students Promoted: The number of students promoted during or at the close of a given

reporting period (e.g., a regular school session), divided by the membership at the close of the period, expressed

as a percentage. For reporting purposes, students in ungraded classes who have made satisfactory progress may

be considered separately or they may be considered promoted.

Percentage of Students Transported at Public Expense: The average daily membership of students

transported at public expense, divided by the average daily membership of the reporting unit, expressed as a

percentage.

Percentage of Total Excess Public School Membership: Total excess membership in public schools divided

by the normal student capacity of accessible publicly owned school plants in use, expressed as a percentage.

Percentage of Transported Students Riding a Given Time: The average daily membership of students who

ride a given time (e.g., 30 minutes or 2 hours), divided by the average daily membership of students transported,

expressed as a percentage. This percentage may be determined as of a given date or it may be determined on the

basis of averages for a given reporting period.
D-4

Students Per Acre: The average daily membership of a school divided by the total number of developed and

undeveloped acres in the school site.
E-1

Appendix E

LIST OF U.S. STATES, OUTLYING AREAS,

MILITARY POSTAL DESIGNATIONS, AND CODES1

 

1

 These codes are completely derived from the Official USPS Abbreviations, U.S. Postal Service, 1999.

Washington, D.C. [http://www.usps.gov/ncsc/lookups/usps_abbreviations.htm]

AL Alabama

AK Alaska

AS American Samoa

AZ Arizona

AR Arkansas

CA California

CO Colorado

CT Connecticut

DE Delaware

DC District of

 Columbia

FM Federated States of

 Micronesia

FL Florida

GA Georgia

GU Guam

HI Hawaii

ID Idaho

IL Illinois

IN Indiana

IA Iowa

KS Kansas

KY Kentucky

LA Louisiana

ME Maine

MH Marshall Islands

MD Maryland 

MA Massachusetts

MI Michigan

MN Minnesota

MS Mississippi

MO Missouri

MT Montana

NE Nebraska

NV Nevada 

NH New Hampshire

NJ New Jersey

NM New Mexico

NY New York

NC North Carolina

ND North Dakota

MP Northern Mariana

 Islands

OH Ohio

OK Oklahoma

OR Oregon

PW Palau

PA Pennsylvania

PR Puerto Rico

RI Rhode Island

SC South Carolina

SD South Dakota

TN Tennessee

TX Texas

UT Utah

VT Vermont

VI Virgin Islands

VA Virginia

WA Washington

WV West Virginia

WI Wisconsin

WY Wyoming

AE Armed Forces

 Africa

AA Armed Forces

 Americas

AE Armed Forces

 Canada

AE Armed Forces

 Europe

AE Armed Forces 

 Middle East

AP Armed Forces 

 Pacific
F-1

Appendix F

LIST OF COUNTRIES AND CODES1

*Denotes former countries.

 

1

 The primary source for this list is information from ISO 3166-1 (Codes for the representation of names of

countries and their subdivisions – Part 1: Country codes), which is maintained and updated by the Deutsches

Institut für Normung e.V. (DIN). [http://www.din.de/gremien/nas/nabd/iso3166ma/codlstp1.html] For the ISO

letter codes corresponding to these countries, please refer to the above web site or through the American

National Standards Institute (ANSI), located at 11 West 42nd Street, New York, New York 10036. ANSI can

be reached at Tel.: 212-642-4900, Fax: 212-398-0023, or through the ANSI web site [http://www.ansi.org].

This list is updated whenever the ISO 3166 Maintenance Agency effects a change to the official code list in ISO

3166-1. This list is complete and up-to-date as of October 1, 1999. ISO 3166-2 (Part 2: Country subdivision

code, published in 1998) and ISO 3166-3 (Part 3: Code for formerly used names of countries, published in

1999) can also be purchased from Global Engineering Documents, located at 15 Inverness Way East,

Englewood, CO 80112. [http://global.ihs.com]

0010 Afghanistan

0020 Albania 

0030 Algeria

0040 American Samoa

0050 Andorra

0060 Angola

0070 Anguilla

0080 Antarctica

0090 Antigua and Barbuda

0100 Argentina

0110 Armenia

0120 Aruba

0130 Australia

0140 Austria

0150 Azerbaijan

0160 Bahamas

0170 Bahrain

0180 Bangladesh

0190 Barbados

0200 Belarus

0210 Belgium

0220 Belize

0230 Benin

0240 Bermuda

0250 Bhutan

0260 Bolivia

0270 Bosnia and Herzegovina

0280 Botswana

0290 Bouvet Island

0300 Brazil

0310 British Indian Ocean Territory

0320 Brunei Darussalam

0330 Bulgaria

0340 Burkina Faso

0350 Burundi

0360 Byelorussian SSR*

0370 Cambodia

0380 Cameroon

0390 Canada

0400 Cape Verde

0410 Cayman Islands

0420 Central African Republic

0430 Chad

0440 Chile

0450 China

0460 Christmas Island

0470 Cocos (Keeling) Islands

0480 Colombia

0490 Comoros

0500 Congo

0510 Congo, The Democratic Republic of the

0520 Cook Islands

0530 Costa Rica

0540 Cote D’Ivoire (Ivory Coast)

0550 Croatia

0560 Cuba

0570 Cyprus

0580 Czech Republic

0590 Czechoslovakia*

0600 Democratic Yemen

0610 Denmark

0620 Djibouti

0630 Dominica

0640 Dominican Republic

0650 East Timor

0660 Ecuador

0670 Egypt

0680 El Salvador
F-2

0690 Equatorial Guinea

0700 Eritrea

0710 Estonia

0720 Ethiopia

0730 Falkland Islands (Malvinas)

0740 Faroe Islands

0750 Fiji

0760 Finland

0770 France

0780 France, Metropolitan*

0790 French Guiana

0800 French Polynesia

0810 French Southern Territories

0820 Gabon

0830 Gambia

0840 Georgia

0850 German Democratic Republic*

0860 Germany

0870 Ghana

0880 Gibraltar

0890 Greece

0900 Greenland

0910 Grenada

0920 Guadeloupe

0930 Guam

0940 Guatemala

0950 Guinea

0960 Guinea-Bissau

0970 Guyana

0980 Haiti

0990 Heard Island and McDonald Islands

1000 Holy See (Vatican City State)

1010 Honduras

1020 Hong Kong

1030 Hungary

1040 Iceland

1050 India

1060 Indonesia

1070 Iran, Islamic Republic of

1080 Iraq

1090 Ireland

1100 Israel

1110 Italy

1120 Jamaica

1130 Japan

1140 Jordan

1150 Kazakastan

1160 Kenya

1170 Kiribati

1180 Korea, Democratic People's Republic of

1190 Korea, Republic of

1200 Kuwait

1210 Kyrgyzstan

1220 Lao People's Democratic Republic

1230 Latvia

1240 Lebanon

1250 Lesotho

1260 Liberia

1270 Libyan Arab Jamahiriya

1280 Liechtenstein

1290 Lithuania

1300 Luxembourg

1310 Macau

1320 Macedonia,

The Former Yugoslav Republic of 

1330 Madagascar

1340 Malawi

1350 Malaysia

1360 Maldives

1370 Mali

1380 Malta

1390 Marshall Islands

1400 Martinique

1410 Mauritania

1420 Mauritius

1430 Mayotte

1440 Mexico

1450 Indonesia, Federated States of 

1460 Moldova, Republic of

1470 Monaco

1480 Mongolia

1490 Montserrat

1500 Morocco

1510 Mozambique

1520 Myanmar (Burma)

1530 Namibia

1540 Nauru

1550 Nepal

1560 Netherlands

1570 Netherlands Antilles

1580 New Caledonia

1590 New Zealand

1600 Nicaragua

1610 Niger

1620 Nigeria

1630 Niue

1640 Norfolk Island

1650 Northern Mariana Islands

1660 Norway

1670 Oman

1680 Pakistan

1690 Palau

1700 Palestinian Territory, Occupied

1710 Panama

1720 Papua New Guinea

1730 Paraguay

1740 Peru

1750 Philippines

1760 Pitcairn

1770 Poland

1780 Portugal

1790 Puerto Rico
F-3

1800 Qatar

1810 Reunion

1820 Romania

1830 Russian Federation

1840 Rwanda

1850 Saint Helena

1860 Saint Kitts and Nevis

1870 Saint Lucia

1880 Saint Pierre and Miquelon

1890 Saint Vincent and the Grenadines

1900 Samoa

1910 San Marino

1920 Sao Tome and Principe

1930 Saudi Arabia

1940 Senegal

1950 Seychelles

1960 Sierra Leone

1970 Singapore

1980 Slovakia

1990 Slovenia

2000 Solomon Islands

2010 Somalia

2020 South Africa

2030 South Georgia and the

South Sandwich Islands

2040 Spain

2050 Sri Lanka

2060 Sudan

2070 Suriname

2080 Svalbard and Jan Mayen

2090 Swaziland

2100 Sweden

2110 Switzerland

2120 Syrian Arab Republic

2130 Taiwan, Province of China

2140 Tajikistan

2150 Tanzania, United Republic of

2160 Thailand

2170 Togo

2180 Tokelau

2190 Tonga

2200 Trinidad and Tobago

2210 Tunisia

2220 Turkey

2230 Turkmenistan

2240 Turks and Caicos Islands

2250 Tuvalu

2260 Uganda

2270 Ukraine

2280 Union of Soviet Socialist Republics

2290 United Arab Emirates

2300 United Kingdom (Great Britain)

2310 United States

2320 United States Minor Outlying Islands

2330 Uruguay

2340 Uzbekistan

2350 Vanuatu

1000 Vatican City State, see Holy See

2360 Venezuela

2370 Vietnam

2380 Virgin Islands, British

2390 Virgin Islands, U.S.

2400 Wallis and Futuna

2410 Western Sahara

2420 Yemen

2430 Yugoslavia

0510 Zaire, see Congo,

The Democratic Republic of the

2440 Zambia

2450 Zimbabwe
G-1

Appendix G

LIST OF LANGUAGES AND CODES1

 

1 The primary sources for the list are information from the Code for the representation of names of languages

(ISO 639), published by the International Organization for Standardization (ISO), and the Ethnologue:

Languages of the World, Thirteenth Edition, edited by Barbara Grimes and published in 1996 by the Summer

Institute of Linguistics, 7500 W. Camp Wisdom Road, Dallas, TX 75236-5699. [http://www.sil.org/ethnologue]

The ISO list is also available as data element 819 in Part 8 (Appendix B) of the Guide to the Implementation of

Electronic Transcripts and Student Records. To obtain the ISO codes for the languages, the American National

Standards Institute (ANSI), located at 11 West 42nd Street, New York, New York 10036, can be reached at

Tel.: 212-642-4900, Fax: 212-398-0023, or through the ANSI web site [http://www.ansi.org]. The document

can also be ordered from Global Engineering Documents, located at 15 Inverness Way East, Englewood, CO

80112. [http://global.ihs.com] To obtain the Ethnologue codes, please refer to the above SIL web site.

0010 Abkhazian

0020 Afar

0030 Afrikaans

0040 Akan 

0050 Albanian

0060 Amahric 

0070 American Sign Language

0080 Arabic

0090 Armenian

0100 Assamese 

0110 Awadhi

0120 Azerbaijani

0130 Bashkir

0140 Basque

0150 Belarusan 

0160 Bengali

0170 Bhojpuri 

0180 Bihari

0190 Bislama

0200 Bulgarian 

0210 Burmese 

0220 Breton

0230 Cambodian (Khmer)

0240 Carolinian

0250 Catalan

0260 Cebuano 

0270 Chhattisgarhi

0280 Chamorro

0290 Chinese, Hakka

0300 Chinese, Mandarin

0310 Chinese, Min Nan

(Fukienese or Fujianese)

0320 Chinese, Yue (Cantonese) 

0330 Chittagonian

0340 Chuukese/trukese

0350 Creole

0360 Czech 

0370 Danish

0380 Deccan

0390 Dutch

0400 English

0410 Esperanto

0420 Estonian

0430 Farsi

0440 Fiji

0450 Finnish

0460 French

0470 Frisian

0480 Fulfulde, Nigerian

0490 Galican

0500 Georgian

0510 German

0520 Greek 

0530 Greenlandic

0540 Guamanian

0550 Guarani

0560 Guatemalan

0570 Gujarati

0580 Haitian, Creole French

0590 Haryanvi 

0600 Hausa 

0610 Hebrew

0620 Hiligaynon 

0630 Hindi 

0640 Hmong

0650 Hungarian 

0660 Icelandic

0670 Igbo 

0680 Ilocano

0690 Indian
G-2

0700 Indonesian 

0710 Island Carib

0720 Italian

0730 Japanese 

0740 Javanese 

0750 Kannada 

0760 Kashmiri

0770 Kazakh

0780 Kinyarwanda

0790 Kirundi

0800 Korean

0810 Kosraen

0820 Kurdish

0830 Kurmanji 

0840 Kyrgyz; Kirghiz

0850 Latin 

0860 Lingala

0870 Laothian 

0880 Latvian

0890 Lithuanian 

0900 Lombard 

0910 Madura

0920 Magahi

0930 Maithili

0940 Malagasy 

0950 Malay

0960 Malayalam 

0970 Maltese

0980 Marathi

0990 Marshallese

1000 Marwari 

1010 Myanmasa; Burmese

1020 Napoletano-Calabrese

1030 Nauru

1040 Nepali

1050 Norwegian 

1060 Occitan

1070 Oriya 

1080 Oromo, West-Central

1090 Palau

1100 Panjabi, Eastern

1110 Panjabi, Western

1120 Pashto, Northern

1130 Pashto, Southern

1140 Pohnpeians

1150 Polish

1160 Portuguese 

1170 Quechua 

1180 Raeto-Romance

1190 Romanian 

1200 Russian

1210 Rwanda

1220 Samoan

1230 Sangho

1240 Sanskrit

1250 Saraiki

1260 Serbian

1270 Serbo-Croatian

1280 Sesotho

1290 Setswana 

1300 Shona

1310 Sindhi

1320 Singhalese

1330 Sinhala

1340 Siswati

1350 Slovak

1360 Slovenian 

1370 Somali

1380 Spanish

1390 Sunda

1400 Swahili

1410 Swedish 

1420 Tagalog

1430 Tamil 

1440 Tatar 

1450 Telugu

1460 Thai 

1470 Tonga

1480 Tsonga

1490 Turkish

1500 Turkmen

1510 Twi 

1520 Ukrainian 

1530 Urdu 

1540 Uyghur

1550 Uzbek 

1560 Vietnamese 

1570 Volapuk 

1580 Yapese

1590 Yoruba

1600 Xhosa

1610 Zhuan, Northern

1620 Zulu 

The following are North American/Latin American Indian languages:

1630 Abnaki

1640 Achimawi

1650 Ahtena

1660 Alabama

1670 Aleut

1680 Algonquin

1690 Apache

1700 Arapaho

1710 Araucanian

1720 Arikara

1730 Athapascan

1740 Atsina
G-3

1750 Atsugewi

1760 Aucanian

1770 Aymara

1780 Aztec

1790 Blackfoot

1800 Caddo

1810 Cahuilla

1820 Cakchiquel, Central

1830 Cakchiquel, Eastern

1840 Cakchiquel, Mam

1850 Cakchiquel, Northern

1860 Cakchiquel, Santa Maria de Jesus

1870 Cakchiquel, Santo Domingo

1880 Cakchiquel, Southern

1890 Cakchiquel, Southwestern

1900 Cakchiquel, Western

1910 Cayuga

1920 Chasta Costa

1930 Chemeheuvi (dialogue of Ute)

1940 Cherokee 

1950 Chetemacha

1960 Cheyenne

1970 Chinook Jargon

1980 Chiricahua

1990 Chiwere

2000 Choctaw

2010 Chumash

2020 Clallam

2030 Cocomaricopa

2040 Coeur d’Alene

2050 Columbia

2060 Comanche

2070 Cowlitz

2080 Cree

2090 Crow

2100 Cuna

2110 Cupeno

2120 Dakota

2130 Delaware

2140 Delta River Yuman

2150 Diegueno

2160 Eskimo

2170 Eyak

2180 Foothill North Yokuts

2190 Fox

2200 French Cree

2210 Guarani

2220 Guaymi

2230 Haida

2240 Han

2250 Havasupai

2260 Hichita

2270 Hidatsa

2280 Hopi

2290 Hupa

2300 Ingalit

2310 Inupik

2320 Iroquois

2330 Jicarilla

2340 Kalispel

2350 Kansa

2360 Karok

2370 Kawaiisu

2380 Keres, Eastern

2390 Keres, Western

2400 Kickapoo

2410 Kiowa

2420 Kiowa-Apache

2430 Klamath

2440 Koasati

2450 Koyukon

2460 Kuchin

2470 Kutenai

2480 Kwakiutl

2490 Lower Chehalis

2500 Luiseno

2510 Maidu, Northeast 

2520 Maidu, Northwest

2530 Maidu, Valley

2540 Makah

2550 Mam

2560 Mandan

2570 Maya

2580 Menomini

2590 Miami

2600 Micmac

2610 Mikasuki

2620 Miwok, Southern Sierra

2630 Miwok, Central Sierra

2640 Miwok, Coast

2650 Miwok, Lake

2660 Miwok, Northern Sierra

2670 Miwok, Plains

2680 Mixteco, San Juan Mixtepec

2690 Mohawk

2700 Mono

2710 Mountain Maidu

2720 Muskogee

2730 Navaho

2740 Nez Perce

2750 Nomlaki

2760 Nootka

2770 Nootsack

2780 Northern Paiute

2790 Ojibwa, Eastern

2800 Ojibwa, Northern

2810 Ojibwa, Western

2820 Okanagan

2830 Omaha

2840 Oneida

2850 Onondaga

2860 Osage
G-4

2870 Other Athapascan-Eyak

2880 Ottawa

2900 Pacific Gulf Yupik

2910 Panamint (dialect of Shoshone)

2920 Passamaquoddy

2930 Patwin

2940 Pawnee

2950 Penobscot

2960 Picuris

2970 Pima

2980 Pomo (alt. for POL) 

2990 Pomo, Central 

3000 Pomo, Eastern

3010 Pomo, Northeastern

3020 Pomo, Northern

3030 Pomo, Southeastern

3040 Pomo, Southern

3050 Ponca (dialect of Omaha)

3060 Potawatomi

3070 Quapaw

3080 Quechua, Ancash, Chiquian

3090 Quechua, Ancash, Conchucos, Northern

3100 Quechua, Ancash, Conchucos, Southern

3110 Quechua, Ancash, Corongo

3120 Quechua, Ancash, Huaylas

3130 Quechua, Ancash, Sihuas

3140 Quechua, Apurimac

3150 Quechua, Ayacucho

3160 Quechua, Boliviano

3170 Quechua, Cajamarca

3180 Quechua, Chachapoyas

3190 Quechua, Chilean

3200 Quechua, Classical

3210 Quechua, Cotahuasi

3220 Quechua, Cuzco

3230 Quechua, Huanca, Huaylla

3240 Quechua, Huanca, Jauja

3250 Quechua, Huanuco, Huaylla

3260 Quechua, Huanuco,

Huamalies-Northern Dos De Mayo

3270 Quechua, Huanuco, Maranon

3280 Quechua, Huanuco, Panao

3290 Quechua, Huanuco,

Southern Dos De MayoMargos Chaulan

3300 Quechua, Lambayeque

3310 Quechua, North Bolivian

3320 Quechua, North Junin

3330 Quechua, North Lima Cajatambo

3340 Quechua, Northwest Jujuy

3350 Quechua, Pacaroas

3360 Quechua, Pasco, Santa Ana De Tusi

3370 Quechua, Pasco-Yanahuanca

3380 Quechua, Pastaza, Southern

3390 Quechua, Puno

3400 Quechua, San Martin

3410 Quechua, San Rafael-Huariaca

3420 Quechua, South Bolivian

3430 Quechua, Yauyos

3440 Quekchi

3450 Quiche, Central 

3460 Quiche, Cunen

3470 Quiche, Eastern

3480 Quiche, Joyabaj

3490 Quiche, San Andres

3500 Quiche, West Central

3510 Quinault

3520 Sahaptian

3530 Saint Lawrence Island Yupik

3540 Salish, Southern Puget Sound

3550 Salish, Straits

3560 San Carlos

3570 Sandia

3580 Santiam

3590 Seneca

3600 Serrano

3610 Shastan

3620 Shawnee

3630 Shoshone

3640 Siuslaw

3650 Southern Maidu

3660 Southern Paiute

3670 Spokane

3680 Tachi

3690 Tanacross

3700 Tanaina

3710 Tanana

3720 Tarahumara Baja

3730 Central

3740 Northern

3750 Southeastern

3760 Southwestern

3770 Tarascan

3780 Tewa

3790 Tillamook

3800 Tiwa, Northern

3810 Tiwa, Southern

3820 Tlingit

3830 Tonkawa

3840 Towa

3850 Tsimshian

3860 Tubatulabal

3870 Tupi

3880 Tuscarora

3890 Twana

3900 Upland Yuman

3910 Upper Chehalis

3920 Upper Chinook

3930 Upper Kuskokwim

3940 Upper Tanana

3950 Upriver Yuman

3960 Ute
G-5

3970 Walapai

3980 Wappo

3990 Washo

4000 Wichita

4010 Winnebago

4020 Wintun

4030 Wiyot

4040 Wyandot

4050 Yaqui

4060 Yavapai

4070 Yuchi

4080 Yuki

4090 Yuma

4100 Yupik, Central

4110 Yupik, Central Siberian

4120 Yupik, Pacific Gulf

4130 Yurok

4140 Zapoteco, Yalalag

4150 Zapoteco, Yatzachi

4160 Zuni
H-1

Appendix H

LIST OF OCCUPATIONAL GROUPS AND CODES1

11-0000 Management Occupations

11-1000 Top Executives

 11-1010 Chief Executives

11-1020 General and Operations Managers

 11-1030 Legislators

11-2000 Advertising, Marketing, Promotions, Public Relations, and Sales Managers

 11-2010 Advertising and Promotions Managers

11-2020 Marketing and Sales Managers

11-2030 Public Relations Managers

11-3000 Operations Specialties Managers

11-3010 Administrative Services Managers

11-3020 Computer and Information Systems Managers

11-3030 Financial Managers

11-3040 Human Resources Managers

11-3050 Industrial Production Managers

11-3060 Purchasing Managers

11-3070 Transportation, Storage, and Distribution Managers

11-9000 Other Management Occupations

 11-9010 Agricultural Managers

 11-9020 Construction Managers

11-9030 Education Administrators

11-9040 Engineering Managers

11-9050 Food Service Managers

11-9060 Funeral Directors

11-9070 Gaming Managers

11-9080 Lodging Managers

11-9110 Medical and Health Services Managers

11-9120 Natural Sciences Managers

11-9130 Postmasters and Mail Superintendents

11-9140 Property, Real Estate, and Community Association Managers

11-9150 Social and Community Service Managers

11-9190 Miscellaneous Managers

13-0000 Business and Financial Operations Occupations

13-1000 Business Operations Specialists

13-1010 Agents and Business Managers of Artists, Performers, and Athletes

13-1020 Buyers and Purchasing Agents

13-1030 Claims Adjusters, Appraisers, Examiners, and Investigators

13-1040 Compliance Officers, Except Agriculture, Construction, Health and Safety, and

Transportation

13-1050 Cost Estimators

13-1060 Emergency Management Specialists

 

1

 This list is entirely derived from the Standard Occupational Classification, published by the Bureau of Labor

Statistics. [http://www.bls.gov/soc/soc%5Fhome.htm] It was last updated in October 1999.
H-2

13-1070 Human Resources, Training, and Labor Relations Specialists

13-1080 Logisticians

13-1110 Management Analysts

13-1120 Meeting and Convention Planners

13-1190 Miscellaneous Business Operations Specialists

13-2000 Financial Specialists

13-2010 Accountants and Auditors

13-2020 Appraisers and Assessors of Real Estate

13-2030 Budget Analysts

13-2040 Credit Analysts

13-2050 Financial Analysts and Advisors

13-2060 Financial Examiners

13-2070 Loan Counselors and Officers

13-2080 Tax Examiners, Collectors, Preparers, and Revenue Agents

13-2090 Miscellaneous Financial Specialists

15-0000 Computer and Mathematical Occupations

15-1000 Computer Specialists

15-1010 Computer and Information Scientists, Research

15-1020 Computer Programmers

15-1030 Computer Software Engineers

15-1040 Computer Support Specialists

15-1050 Computer Systems Analysts

15-1060 Database Administrators

15-1070 Network and Computer Systems Administrators

15-1080 Network Systems and Data Communications Analysts

15-1090 Miscellaneous Computer Specialists

15-2000 Mathematical Scientists

15-2010 Actuaries

15-2020 Mathematicians

15-2030 Operations Research Analysts

15-2040 Statisticians

15-2090 Miscellaneous Mathematical Scientists

15-3000 Mathematical Technicians

15-3010 Mathematical Technicians

17-0000 Architecture and Engineering Occupations

17-1000 Architects, Surveyors, and Cartographers

17-1010 Architects, Except Naval

17-1020 Surveyors, Cartographers, and Photogrammetrists

17-2000 Engineers

17-2010 Aerospace Engineers

17-2020 Agricultural Engineers

17-2030 Biomedical Engineers

17-2040 Chemical Engineers

17-2050 Civil Engineers

17-2060 Computer Hardware Engineers

17-2070 Electrical and Electronics Engineers

17-2080 Environmental Engineers

17-2110 Industrial Engineers, Including Health and Safety
H-3

17-2120 Marine Engineers and Naval Architects

17-2130 Materials Engineers

17-2140 Mechanical Engineers

17-2150 Mining and Geological Engineers, Including Mining Safety Engineers

17-2160 Nuclear Engineers

17-2170 Petroleum Engineers

17-2190 Miscellaneous Engineers

17-3000 Drafters, Engineering, and Mapping Technicians

17-3010 Drafters

17-3020 Engineering Technicians, Except Drafters

17-3030 Surveying and Mapping Technicians

19-0000 Life, Physical, and Social Science Occupations

19-1000 Life Scientists

19-1010 Agricultural and Food Scientists

19-1020 Biological Scientists

19-1030 Conservation Scientists and Foresters

19-1040 Medical Scientists

19-1090 Miscellaneous Life Scientists

19-2000 Physical Scientists

19-2010 Astronomers and Physicists

19-2020 Atmospheric and Space Scientists

19-2030 Chemists and Materials Scientists

19-2040 Environmental Scientists and Geoscientists

19-2090 Miscellaneous Physical Scientists

19-3000 Social Scientists and Related Workers

19-3010 Economists

19-3020 Market and Survey Researchers

19-3030 Psychologists

19-3040 Sociologists

19-3050 Urban and Regional Planners

19-3090 Miscellaneous Social Scientists and Related Workers

19-4000 Life, Physical, and Social Science Technicians

19-4010 Agricultural and Food Science Technicians

19-4020 Biological Technicians

19-4030 Chemical Technicians

19-4040 Geological and Petroleum Technicians

19-4050 Nuclear Technicians

19-4060 Social Science Research Assistants

19-4090 Miscellaneous Life, Physical, and Social Science Technicians

21-0000 Community and Social Services Occupations

21-1000 Counselors, Social Workers, and Other Community and Social Service Specialists

21-1010 Counselors

21-1020 Social Workers

21-1090 Miscellaneous Community and Social Service Specialists

21-2000 Religious Workers

21-2010 Clergy

21-2020 Directors, Religious Activities and Education

21-2090 Miscellaneous Religious Workers
H-4

23-0000 Legal Occupations

23-1000 Lawyers, Judges, and Related Workers

23-1010 Lawyers

23-1020 Judges, Magistrates, and Other Judicial Workers

23-2000 Legal Support Workers

23-2010 Paralegals and Legal Assistants

23-2090 Miscellaneous Legal Support Workers

25-0000 Education, Training, and Library Occupations

25-1000 Postsecondary Teachers

25-1010 Business Teachers, Postsecondary

25-1020 Math and Computer Teachers, Postsecondary

25-1030 Engineering and Architecture Teachers, Postsecondary

25-1040 Life Sciences Teachers, Postsecondary

25-1050 Physical Sciences Teachers, Postsecondary

25-1060 Social Sciences Teachers, Postsecondary

25-1070 Health Teachers, Postsecondary

25-1080 Education and Library Science Teachers, Postsecondary

25-1110 Law, Criminal Justice, and Social Work Teachers, Postsecondary

25-1120 Arts, Communications, and Humanities Teachers, Postsecondary

25-1190 Miscellaneous Postsecondary Teachers

25-2000 Primary, Secondary, and Special Education School Teachers

25-2010 Preschool and Kindergarten Teachers

25-2020 Elementary and Middle School Teachers

25-2030 Secondary School Teachers

25-2040 Special Education Teachers

25-3000 Other Teachers and Instructors

25-3010 Adult Literacy, Remedial Education, and GED Teachers and Instructors

25-3020 Self-Enrichment Education Teachers

25-3090 Miscellaneous Teachers and Instructors

25-4000 Librarians, Curators, and Archivists

25-4010 Archivists, Curators, and Museum Technicians

25-4020 Librarians

25-4030 Library Technicians

25-9000 Other Education, Training, and Library Occupations

25-9010 Audio-Visual Collections Specialists

25-9020 Farm and Home Management Advisors

25-9030 Instructional Coordinators

25-9040 Teacher Assistants

25-9090 Miscellaneous Education, Training, and Library Workers

27-0000 Arts, Design, Entertainment, Sports, and Media Occupations

27-1000 Art and Design Workers

27-1010 Artists and Related Workers

27-1020 Designers
H-5

27-2000 Entertainers and Performers, Sports and Related Workers

27-2010 Actors, Producers, and Directors

27-2020 Athletes, Coaches, Umpires, and Related Workers

27-2030 Dancers and Choreographers

27-2040 Musicians, Singers, and Related Workers

27-2090 Miscellaneous Entertainers and Performers, Sports and Related Workers

27-3000 Media and Communication Workers

27-3010 Announcers

27-3020 News Analysts, Reporters and Correspondents

27-3030 Public Relations Specialists

27-3040 Writers and Editors

27-3090 Miscellaneous Media and Communication Workers

27-4000 Media and Communication Equipment Workers

27-4010 Broadcast and Sound Engineering Technicians and Radio Operators

27-4020 Photographers

27-4030 Television, Video, and Motion Picture Camera Operators and Editors

27-4090 Miscellaneous Media and Communication Equipment Workers

29-0000 Healthcare Practitioners and Technical Occupations

29-1000 Health Diagnosing and Treating Practitioners

29-1010 Chiropractors

29-1020 Dentists

29-1030 Dietitians and Nutritionists

29-1040 Optometrists

29-1050 Pharmacists

29-1060 Physicians and Surgeons

29-1070 Physician Assistants

29-1080 Podiatrists

29-1110 Registered Nurses

29-1120 Therapists

29-1130 Veterinarians

29-1190 Miscellaneous Health Diagnosing and Treating Practitioners

29-2000 Health Technologists and Technicians

29-2010 Clinical Laboratory Technologists and Technicians

29-2020 Dental Hygienists

29-2030 Diagnostic Related Technologists and Technicians

29-2040 Emergency Medical Technicians and Paramedics

29-2050 Health Diagnosing and Treating Practitioner Support Technicians

29-2060 Licensed Practical and Licensed Vocational Nurses

29-2070 Medical Records and Health Information Technicians

29-2080 Opticians, Dispensing

29-2090 Miscellaneous Health Technologists and Technicians

29-9000 Other Healthcare Practitioners and Technical Occupations

29-9010 Occupational Health and Safety Specialists and Technicians

29-9090 Miscellaneous Health Practitioners and Technical Workers

31-0000 Healthcare Support Occupations

31-1000 Nursing, Psychiatric, and Home Health Aides

31-1010 Nursing, Psychiatric, and Home Health Aides
H-6

31-2000 Occupational and Physical Therapist Assistants and Aides

31-2010 Occupational Therapist Assistants and Aides

31-2020 Physical Therapist Assistants and Aides

31-9000 Other Healthcare Support Occupations

31-9010 Massage Therapists

31-9090 Miscellaneous Healthcare Support Occupations

33-0000 Protective Service Occupations

33-1000 First-Line Supervisors/Managers, Protective Service Workers

33-1010 First-Line Supervisors/Managers, Law Enforcement Workers

33-1020 First-Line Supervisors/Managers, Fire Fighting and Prevention Workers

33-1090 Miscellaneous First-Line Supervisors/Managers, Protective Service Workers

33-2000 Fire Fighting and Prevention Workers

33-2010 Fire Fighters

33-2020 Fire Inspectors

33-3000 Law Enforcement Workers

33-3010 Bailiffs, Correctional Officers, and Jailers

33-3020 Detectives and Criminal Investigators

33-3030 Fish and Game Wardens

33-3040 Parking Enforcement Workers

33-3050 Police Officers

33-9000 Other Protective Service Workers

33-9010 Animal Control Workers

33-9020 Private Detectives and Investigators

33-9030 Security Guards and Gaming Surveillance Officers

33-9090 Miscellaneous Protective Service Workers

35-0000 Food Preparation and Serving Related Occupations

35-1000 Supervisors, Food Preparation and Serving Workers

35-1010 First-Line Supervisors/Managers, Food Preparation and Serving Workers

35-2000 Cooks and Food Preparation Workers

35-2010 Cooks

35-2020 Food Preparation Workers

35-3000 Food and Beverage Serving Workers

35-3010 Bartenders

35-3020 Fast Food and Counter Workers

35-3030 Waiters and Waitresses

35-3040 Food Servers, Nonrestaurant

35-9000 Other Food Preparation and Serving Related Workers

35-9010 Dining Room and Cafeteria Attendants and Bartender Helpers

35-9020 Dishwashers

35-9030 Hosts and Hostesses, Restaurant, Lounge, and Coffee Shop

35-9090 Miscellaneous Food Preparation and Serving Related Workers

37-0000 Building and Grounds Cleaning and Maintenance Occupations
H-7

37-1000 Supervisors, Building and Grounds Cleaning and Maintenance Workers

37-1010 First-Line Supervisors/Managers, Building and Grounds Cleaning and Maintenance

Workers

37-2000 Building Cleaning and Pest Control Workers

37-2010 Building Cleaning Workers

37-2020 Pest Control Workers

37-3000 Grounds Maintenance Workers

37-3010 Grounds Maintenance Workers

39-0000 Personal Care and Service Occupations

39-1000 Supervisors, Personal Care and Service Workers

39-1010 First-Line Supervisors/Managers of Gaming Workers

39-1020 First-Line Supervisors/Managers of Personal Service Workers

39-2000 Animal Care and Service Workers

39-2010 Animal Trainers

39-2020 Nonfarm Animal Caretakers

39-3000 Entertainment Attendants and Related Workers

39-3010 Gaming Services Workers

39-3020 Motion Picture Projectionists

39-3030 Ushers, Lobby Attendants, and Ticket Takers

39-3090 Miscellaneous Entertainment Attendants and Related Workers

39-4000 Funeral Service Workers

39-4010 Embalmers

39-4020 Funeral Attendants

39-5000 Personal Appearance Workers

39-5010 Barbers and Cosmetologists

39-5090 Miscellaneous Personal Appearance Workers

39-6000 Transportation, Tourism, and Lodging Attendants

39-6010 Baggage Porters, Bellhops, and Concierges

39-6020 Tour and Travel Guides

39-6030 Transportation Attendants

39-9000 Other Personal Care and Service Workers

39-9010 Child Care Workers

39-9020 Personal and Home Care Aides

39-9030 Recreation and Fitness Workers

39-9040 Residential Advisors

39-9090 Miscellaneous Personal Care and Service Workers

41-0000 Sales and Related Occupations

41-1000 Supervisors, Sales Workers

41-1010 First-Line Supervisors/Managers, Sales Workers

41-2000 Retail Sales Workers

41-2010 Cashiers

41-2020 Counter and Rental Clerks and Parts Salespersons

41-2030 Retail Salespersons
H-8

41-3000 Sales Representatives, Services

41-3010 Advertising Sales Agents

41-3020 Insurance Sales Agents

41-3030 Securities, Commodities, and Financial Services Sales Agents

41-3040 Travel Agents

41-3090 Miscellaneous Sales Representatives, Services

41-4000 Sales Representatives, Wholesale and Manufacturing

41-4010 Sales Representatives, Wholesale and Manufacturing

41-9000 Other Sales and Related Workers

41-9010 Models, Demonstrators, and Product Promoters

41-9020 Real Estate Brokers and Sales Agents

41-9030 Sales Engineers

41-9040 Telemarketers

41-9090 Miscellaneous Sales and Related Workers

43-0000 Office and Administrative Support Occupations

43-1000 Supervisors, Office and Administrative Support Workers

43-1010 First-Line Supervisors/Managers of Office and Administrative Support Workers

43-2000 Communications Equipment Operators

43-2010 Switchboard Operators, Including Answering Service

43-2020 Telephone Operators

43-2090 Miscellaneous Communications Equipment Operators

43-3000 Financial Clerks

43-3010 Bill and Account Collectors

43-3020 Billing and Posting Clerks and Machine Operators

43-3030 Bookkeeping, Accounting, and Auditing Clerks

43-3040 Gaming Cage Workers

43-3050 Payroll and Timekeeping Clerks

43-3060 Procurement Clerks

43-3070 Tellers

43-4000 Information and Record Clerks

43-4010 Brokerage Clerks

43-4020 Correspondence Clerks

43-4030 Court, Municipal, and License Clerks

43-4040 Credit Authorizers, Checkers, and Clerks

43-4050 Customer Service Representatives

43-4060 Eligibility Interviewers, Government Programs

43-4070 File Clerks

43-4080 Hotel, Motel, and Resort Desk Clerks

43-4110 Interviewers, Except Eligibility and Loan

43-4120 Library Assistants, Clerical

43-4130 Loan Interviewers and Clerks

43-4140 New Accounts Clerks

43-4150 Order Clerks

43-4160 Human Resources Assistants, Except Payroll and Timekeeping

43-4170 Receptionists and Information Clerks

43-4180 Reservation and Transportation Ticket Agents and Travel Clerks

43-4190 Miscellaneous Information and Record Clerks
H-9

43-5000 Material Recording, Scheduling, Dispatching, and Distributing Workers

43-5010 Cargo and Freight Agents

43-5020 Couriers and Messengers

43-5030 Dispatchers

43-5040 Meter Readers, Utilities

43-5050 Postal Service Workers

43-5060 Production, Planning, and Expediting Clerks

43-5070 Shipping, Receiving, and Traffic Clerks

43-5080 Stock Clerks and Order Fillers

43-5110 Weighers, Measurers, Checkers, and Samplers, Recordkeeping

43-6000 Secretaries and Administrative Assistants

43-6010 Secretaries and Administrative Assistants

43-9000 Other Office and Administrative Support Workers

43-9010 Computer Operators

43-9020 Data Entry and Information Processing Workers

43-9030 Desktop Publishers

43-9040 Insurance Claims and Policy Processing Clerks

43-9050 Mail Clerks and Mail Machine Operators, Except Postal Service

43-9060 Office Clerks, General

43-9070 Office Machine Operators, Except Computer

43-9080 Proofreaders and Copy Markers

43-9110 Statistical Assistants

43-9190 Miscellaneous Office and Administrative Support Workers

45-0000 Farming, Fishing, and Forestry Occupations

45-1000 Supervisors, Farming, Fishing, and Forestry Workers

45-1010 First-Line Supervisors/Managers of Farming, Fishing, and Forestry Workers

45-2000 Agricultural Workers

45-2010 Agricultural Inspectors

45-2020 Animal Breeders

45-2030 Farm Labor Contractors

45-2040 Graders and Sorters, Agricultural Products

45-2090 Miscellaneous Agricultural Workers

45-3000 Fishing and Hunting Workers

45-3010 Fishers and Related Fishing Workers

45-3020 Hunters and Trappers

45-4000 Forest, Conservation, and Logging Workers

45-4010 Forest and Conservation Workers

45-4020 Logging Workers

45-9000 Other Farming, Fishing, and Forestry Workers

45-9090 Miscellaneous Farming, Fishing, and Forestry Workers

47-0000 Construction and Extraction Occupations

47-1000 Supervisors, Construction and Extraction Workers

47-1010 First-Line Supervisors/Managers of Construction Trades and Extraction Workers
H-10

47-2000 Construction Trades Workers

47-2010 Boilermakers

47-2020 Brickmasons, Blockmasons, and Stonemasons

47-2030 Carpenters

47-2040 Carpet, Floor, and Tile Installers and Finishers

47-2050 Cement Masons, Concrete Finishers, and Terrazzo Workers

47-2060 Construction Laborers

47-2070 Construction Equipment Operators

47-2080 Drywall Installers, Ceiling Tile Installers, and Tapers

47-2110 Electricians

47-2120 Glaziers

47-2130 Insulation Workers

47-2140 Painters and Paperhangers

47-2150 Pipelayers, Plumbers, Pipefitters, and Steamfitters

47-2160 Plasterers and Stucco Masons

47-2170 Reinforcing Iron and Rebar Workers

47-2180 Roofers

47-2210 Sheet Metal Workers

47-2220 Structural Iron and Steel Workers

47-3000 Helpers, Construction Trades

47-3010 Helpers, Construction Trades

47-4000 Other Construction and Related Workers

47-4010 Construction and Building Inspectors

47-4020 Elevator Installers and Repairers

47-4030 Fence Erectors

47-4040 Hazardous Materials Removal Workers

47-4050 Highway Maintenance Workers

47-4060 Rail-Track Laying and Maintenance Equipment Operators

47-4070 Septic Tank Servicers and Sewer Pipe Cleaners

47-4090 Miscellaneous Construction and Related Workers

47-5000 Extraction Workers

47-5010 Derrick, Rotary Drill, and Service Unit Operators, Oil, Gas, and Mining

47-5020 Earth Drillers, Except Oil and Gas

47-5030 Explosives Workers, Ordnance Handling Experts, and Blasters

47-5040 Mining Machine Operators

47-5050 Rock Splitters, Quarry

47-5060 Roof Bolters, Mining

47-5070 Roustabouts, Oil and Gas

47-5080 Helpers--Extraction Workers

47-5090 Miscellaneous Extraction Workers

49-0000 Installation, Maintenance, and Repair Occupations

49-1000 Supervisors of Installation, Maintenance, and Repair Workers

49-1010 First-Line Supervisors/Managers of Mechanics, Installers, and Repairers

49-2000 Electrical and Electronic Equipment Mechanics, Installers, and Repairers

49-2010 Computer, Automated Teller, and Office Machine Repairers

49-2020 Radio and Telecommunications Equipment Installers and Repairers

49-2090 Miscellaneous Electrical and Electronic Equipment Mechanics, Installers, and

Repairers
H-11

49-3000 Vehicle and Mobile Equipment Mechanics, Installers, and Repairers

49-3010 Aircraft Mechanics and Service Technicians

49-3020 Automotive Technicians and Repairers

49-3030 Bus and Truck Mechanics and Diesel Engine Specialists

49-3040 Heavy Vehicle and Mobile Equipment Service Technicians and Mechanics

49-3050 Small Engine Mechanics

49-3090 Miscellaneous Vehicle and Mobile Equipment Mechanics, Installers, and Repairers

49-9000 Other Installation, Maintenance, and Repair Occupations

49-9010 Control and Valve Installers and Repairers

49-9020 Heating, Air Conditioning, and Refrigeration Mechanics and Installers

49-9030 Home Appliance Repairers

49-9040 Industrial Machinery Installation, Repair, and Maintenance Workers

49-9050 Line Installers and Repairers

49-9060 Precision Instrument and Equipment Repairers

49-9090 Miscellaneous Installation, Maintenance, and Repair Workers

51-0000 Production Occupations

51-1000 Supervisors, Production Workers

51-1010 First-Line Supervisors/Managers of Production and Operating Workers

51-2000 Assemblers and Fabricators

51-2010 Aircraft Structure, Surfaces, Rigging, and Systems Assemblers

51-2020 Electrical, Electronics, and Electromechanical Assemblers

51-2030 Engine and Other Machine Assemblers

51-2040 Structural Metal Fabricators and Fitters

51-2090 Miscellaneous Assemblers and Fabricators

51-3000 Food Processing Workers

51-3010 Bakers

51-3020 Butchers and Other Meat, Poultry, and Fish Processing Workers

51-3090 Miscellaneous Food Processing Workers

51-4000 Metal Workers and Plastic Workers

51-4010 Computer Control Programmers and Operators

51-4020 Forming Machine Setters, Operators, and Tenders, Metal and Plastic

51-4030 Machine Tool Cutting Setters, Operators, and Tenders, Metal and Plastic

51-4040 Machinists

51-4050 Metal Furnace and Kiln Operators and Tenders

51-4060 Model Makers and Patternmakers, Metal and Plastic

51-4070 Molders and Molding Machine Setters, Operators, and Tenders, Metal and Plastic

51-4080 Multiple Machine Tool Setters, Operators, and Tenders, Metal and Plastic

51-4110 Tool and Die Makers

51-4120 Welding, Soldering, and Brazing Workers

51-4190 Miscellaneous Metalworkers and Plastic Workers

51-5000 Printing Workers

51-5010 Bookbinders and Bindery Workers

51-5020 Printers

51-6000 Textile, Apparel, and Furnishings Workers

51-6010 Laundry and Dry-Cleaning Workers

51-6020 Pressers, Textile, Garment, and Related Materials

51-6030 Sewing Machine Operators

51-6040 Shoe and Leather Workers
H-12

51-6050 Tailors, Dressmakers, and Sewers

51-6060 Textile Machine Setters, Operators, and Tenders

51-6090 Miscellaneous Textile, Apparel, and Furnishings Workers

51-7000 Woodworkers

51-7010 Cabinetmakers and Bench Carpenters

51-7020 Furniture Finishers

51-7030 Model Makers and Patternmakers, Wood

51-7040 Woodworking Machine Setters, Operators, and Tenders

51-7090 Miscellaneous Woodworkers

51-8000 Plant and System Operators

51-8010 Power Plant Operators, Distributors, and Dispatchers

51-8020 Stationary Engineers and Boiler Operators

51-8030 Water and Liquid Waste Treatment Plant and System Operators

51-8090 Miscellaneous Plant and System Operators

51-9000 Other Production Occupations

51-9010 Chemical Processing Machine Setters, Operators, and Tenders

51-9020 Crushing, Grinding, Polishing, Mixing, and Blending Workers

51-9030 Cutting Workers

51-9040 Extruding, Forming, Pressing, and Compacting Machine Setters, Operators, and

Tenders

51-9050 Furnace, Kiln, Oven, Drier, and Kettle Operators and Tenders

51-9060 Inspectors, Testers, Sorters, Samplers, and Weighers

51-9070 Jewelers and Precious Stone and Metal Workers

51-9080 Medical, Dental, and Ophthalmic Laboratory Technicians

51-9110 Packaging and Filling Machine Operators and Tenders

51-9120 Painting Workers

51-9130 Photographic Process Workers and Processing Machine Operators

51-9140 Semiconductor Processors

51-9190 Miscellaneous Production Workers

53-0000 Transportation and Material Moving Occupations

53-1000 Supervisors, Transportation and Material Moving Workers

53-1010 Aircraft Cargo Handling Supervisors

53-1020 First-Line Supervisors/Managers of Helpers, Laborers, and Material Movers, Hand

53-1030 First-Line Supervisors/Managers of Transportation and Material-Moving Machine

and Vehicle Operators

53-2000 Air Transportation Workers

53-2010 Aircraft Pilots and Flight Engineers

53-2020 Air Traffic Controllers and Airfield Operations Specialists

53-3000 Motor Vehicle Operators

53-3010 Ambulance Drivers and Attendants, Except Emergency Medical Technicians

53-3020 Bus Drivers

53-3030 Driver/Sales Workers and Truck Drivers

53-3040 Taxi Drivers and Chauffeurs

53-3090 Miscellaneous Motor Vehicle Operators

53-4000 Rail Transportation Workers

53-4010 Locomotive Engineers and Operators

53-4020 Railroad Brake, Signal, and Switch Operators

53-4030 Railroad Conductors and Yardmasters
H-13

53-4040 Subway and Streetcar Operators

53-4090 Miscellaneous Rail Transportation Workers

53-5000 Water Transportation Workers

53-5010 Sailors and Marine Oilers

53-5020 Ship and Boat Captains and Operators

53-5030 Ship Engineers

53-6000 Other Transportation Workers

53-6010 Bridge and Lock Tenders

53-6020 Parking Lot Attendants

53-6030 Service Station Attendants

53-6040 Traffic Technicians

53-6050 Transportation Inspectors

53-6090 Miscellaneous Transportation Workers

53-7000 Material Moving Workers

53-7010 Conveyor Operators and Tenders

53-7020 Crane and Tower Operators

53-7030 Dredge, Excavating, and Loading Machine Operators

53-7040 Hoist and Winch Operators

53-7050 Industrial Truck and Tractor Operators

53-7060 Laborers and Material Movers, Hand

53-7070 Pumping Station Operators

53-7080 Refuse and Recyclable Material Collectors

53-7110 Shuttle Car Operators

53-7120 Tank Car, Truck, and Ship Loaders

53-7190 Miscellaneous Material Moving Workers

55-0000 Military Specific Occupations

55-1000 Military Officer Special and Tactical Operations Leaders/Managers

55-1010 Military Officer Special and Tactical Operations Leaders/Managers

55-2000 First-Line Enlisted Military Supervisor/Managers

55-2010 First-Line Enlisted Military Supervisors/Managers

55-3000 Military Enlisted Tactical Operations and Air/Weapons Specialists and Crew Members

55-3010 Military Enlisted Tactical Operations and Air/Weapons Specialists and Crew

Members
I-1

Appendix I

MEDICAL CONDITION TYPES AND CODES

International Classification of Diseases1

 

1

 The full listing of the Fifth Edition of the Ninth Revision of the International Classification of Diseases (ICD9-1994) is available at the U.S. Department of Energy's Comprehensive Epidemiologic Data Resource (CEDR)

web site. The Tenth Revision of the publication (ICD-10) is now available for ordering from the World Health

Organization (WHO). [http://www.who.org]

000 Unspecified Health Problem

007.1 Giardiasis

034.0 Strep Sore Throat

042.044 Human Immuno Deficiency Virus (HIV)

Infection

052 Chicken Pox

052.9 Varicella Uncomplicated

078.1 Viral Warts

079.9 Viral Infection Nos

110.4 Dermatophytosis of Foot

110.9 Dermatophytosis Site Nos

127.4 Enterobiasis

129 Intestine Parasitism Nos

130 Toxoplasmosis

130.0 Toxoplasma Meningoenceph

132.0 Pediculus Capitis

133.0 Scabies

278.0 Obesity

280.9 Iron Defic Anemia Nos

281.9 Deficiency Anemia Nos

285.9 Anemia Nos

314.9 Hyperkinetic Synd Nos

343.9 Cerebral Palsy Nos

345.9 Epilepsy Nos

367 Disorders of Refraction

367.0 Hypermetropia

367.1 Myopia

367.2 Astigmatism

367.20 Astigmatism Nos

367.9 Refraction Disorder Nos

368 Visual Disturbances

368.0 Amblyopia Ex Anopsia

368.00 Amblyopia Nos

368.59 Color Deficiency Nec

368.9 Visual Disturbance Nos

372.0 Acute Conjuctivitis

372.30 Conjunctivitis Nos

378.0 Esotropia

378.9 Eye Movement Disorder Nos

380.1 Infective Otitis Externa

380.4 Impacted Cerumen

381 Nonsuppur Otitis Media

381.0 AC Nonsup Otitis Media

381.01 AC Serous Otitis Media

381.3 CHR Nonsup OM Nos/Nec

381.4 Nonsupp Otitis Media Nos

382 Otitis Media Suppur/Nos

382.0 AC Suppur Otitis Media

382.4 Suppur Otitis Media

382.9 Otitis Media Nos

384.2 Perforation Tympan Memb

389 Hearing Loss

389.1 Sensorineural Hear Loss

389.9 Hearing Loss Nos

401.9 Hypertension Nos

460 Acute Nasopharyngitis

461.9 Acute Sinusitis Nos

462 Acute Pharyngitis

463 Acute Tonsillitis

465.9 Acute URI Nos

466.0 Acute Bronchitis

472.0 Chronic Rhinitis

474.0 Chronic Tonsils

474.1 T A Hypertrophy

474.10 Hypertrophy T and A

474.11 Hypertrophy Tonsils

477 Allergic Rhinitis

477.9 Allergic Rhinitis Nos

486 Pneumonia, Organism Nos

487.1 Flu W Resp Manifest Nec

490 Bronchitis Nos

493.9 Asthma Nos

520.6 Tooth Eruption Disturb

521 Hard Tissue Dis of Teeth

521.0 Dental Caries

522.2 Periapical Abcess

523.0 Acute Gingivitis

523.6 Accretions on Teeth

524.3 Tooth Position Anomoly

524.4 Malocclusion Nos

525.1 Loss of Teeth, Acquired

525.9 Dental Disorder Nos

558.9 Nonif Gastroenteric Nec

573.3 Hepatitis Nos

599.0 Urin Tract Infection Nos

599.7 Hematuria
I-2

684 Impetigo

692.9 Dermatitis Nos

693.1 Dermat D/T Food Ingest

706.1 Acne Nec

729.5 Pain in Limb

737.30 Idiopathic Scoliosis

752.5 Undescended Testicle

780.3 Convolutions

780.6 Pyrexia Unknown Origin

783.4 Lack Normal Physiol Devel

784.0 Headache

784.5 Speech Disturbance Nec

784.7 Epistaxis

785.2 Cardiac Murmurs Nec

785.6 Enlargement Lymph Nodes

788.3 Incontinence of Urine

789 Oth Abdomen/Pelvis Symp

789.0 Abdominal Pain

791 Abnormal Urine Findings

791.0 Proteinuria

795.5 Tuberculin Test Reaction

799.9 Unkn Cause Morb/Mort Nec

813 Radius Ulna Fracture

911.0 Abrasion Trunk

984.9 Tox Eff Lead Compnd Nos

989.5 Toxic Effect Venom

995.2 Adv Eff Med/Biol Sub Nos

995.3 Allergy, unspecified

V03.1 Vaccine-Typhoid-Parathyroid

V03.2 Vaccine forTuberculosis

V03.6 Vaccine for Pertussis

V03.7 Tetanus Toxoid Inoculant

V03.8 Vaccine for Bact Dis Nec

V04.01 Polio Oral

V04.02 Polio Immunization

V04.1 Vaccine for Smallpox

V04.2 Vaccine for Measles

V04.3 Vaccine for Rubella

V04.6 Vaccine for Mumps

V04.8 Vaccine for Influenza

V06.1 Vaccine for DTP

V06.12 TD

V06.3 Vaccine for DTP + Polio

V06.4 Vac-Measle-Mumps-Rubella

V06.8 Vac-Dis Combinations Nec

V10 HX of Malignant Neoplasm

V12 HX of Disease Nec

V12.0 HX-Infect/Parasitic Dis

V12.01 Measles

V12.02 Rubella

V12.03 Mumps

V12.04 Chicken Pox

V12.05 Whooping Cough

V12.06 TB

V12.21 Diabetes

V12.3 HX-Blood Diseases

V12.4 HX-Nerv Sys/Sens Org Dis

V12.41 Epilepsy

V12.5 HX-Circulatory Sys Dis

V12.51 Rheumatic Fever

V12.6 HX-Respiratory Sys Dis

V12.7 HX of GI Disease

V13 HX of Other Diseases

V13.0 HX-Urinary System Disord

V14 HX of Drug Allergy

V14.0 HX-Penicillin Allergy

V15 Oth HX of Health Hazards

V15.0 HX of Allergy Nec

V15.2 HX-Major Organ Surg Nec

V15.5 HX of Injury

V15.8 HX-Other Health Hazards

V16 Family HX-Malignancy

V17 Family HX-Chr Disabling Dis

V17.1 Family HX-Stroke

V17.2 Family HX-Neurolog Dis Nec

V17.21 Epilepsy

V17.3 Fam HX-Ischem Heart Dis

V17.4 Fam HX-Cardiovas Dis Nec

V17.41 Hypertension

V17.5 Family HX-Asthma

V17.6 Fam HX-Chr Resp Cond Nec

V17.7 Family HX-Arthritis

V18.0 Family HX-Diabetes Mellitus

V18.3 Family HX-Anemia

V18.4 Family HX-Mental Retardant

V18.5 Family HX-GI Disorders

V18.6 Family HX-Kidney Disease

V18.8 Family HX-Infect/Parasit Dis

V19.0 Family HX-Blindnes

V19.2 Family HX-Deafness

V19.4 Family HX-Skin Condition

V19.5 Fam HX-Congen Anomalies

V19.6 Family HX-Allergic Dis

V20 Health Supervision Child

V20.2 Routine Child Health Exam

V20.3 Med Exam Nec-Admin Purp

V22.2 Pregnant State

V70.5 Health Exam-Group Survey

V71 Observation-Suspect Cond

V71.2 Observ-Suspect TB

V72 Special Examinations

V72.0 Eye Vision Examination

V72.1 Ear Hearing Exam

V72.2 Dental Examination

V72.8 Examination Nec

V72.80 Height

V72.81 Weight

V74.1 Screening-Pulmonary TB

V75.8 Screen-Parasitic Dis Nec

V78.0 Screen-Iron Defic Anemia

V78.2 Screen-Sickle Cell Dis

V79.3 Screen-Development Prob
I-3

V81.1 Screen for Hypertension

V81.51 Urinalysis (Dipstick)

V82.0 Screen for Skin Cond

V82.5 Screen-Contamination Nec

V82.81 Scoliosis

Current Procedural Terminology2

 

2

 Information contained in the above list is derived from the 1999 version (Revised 4th edition) of the

Physician's Current Procedural Terminology. For information on how to purchase the entire document, please

contact the American Medical Association (AMA). [http://www.ama-assn.org/med-sci/cpt/coding.htm]

00120 Anesthesia for Ear Surgery

01230 Anesthesia, Surgery of Femur

10060 Drainage of Skin Abscess

12001 Repair Superficial Wound(s)

22899 Spine Surgery Procedures

29065 Application of Long Arm Cast

29075 Application of Forearm Cast

29405 Apply Short Leg Cast

36430 Blood Transfusion Service

50760 Fusion of Ureters

69210 Remove Impacted Ear Wax

69420 Incision of Eardrum

69436 Create Eardrum Openings

70250 X-ray Exam of Skull

70470 Contrast CAT Scans of Head

71010 X-ray Exam of Chest

72110 X-ray Exam of Lower Spine

73000 X-ray Exam of Collarbone

73060 X-ray Exam of Humerus

73090 X-ray Exam of Forearm

73100 X-ray Exam of Wrist

73120 X-ray Exam of Hand

73140 X-ray Exam of Finger(s)

73560 X-ray Exam of Lower Leg

73600 X-ray Exam of Ankle

73620 X-ray Exam of Foot

81000 Urinalysis with Microscopy

81002 Routine Urine Analysis

81005 Urinalysis

82465 Assay Serum Cholesterol

82784 Assay Gammaglobulin A/D/G/M

82947 Assay Body Fluid, Glucose

82948 Stick Assay of Blood Glucose

83018 Chromatograph Screen, Metals

83020 Assay Hemoglobin

83634 Test Blood for Lead

85014 Hematocrit

85018 Hemoglobin, Calorimetric

85022 Automated Hemogram

85031 Manual Hemogram, Complete CBC

86580 TB Patch or Intradermal Test

86585 TB Tine Test

87060 Nose/Throat Culture, Bacteria

87070 Culture Specimen, Bacteria

87072 Culture Specimen by Kit

87086 Urine Culture, Colony Count

87177 Ova and Parasites Smears

90585 BCG Immunization (TB) Percutaneous

90586 BCG Immunization (bladder) Intravesical

90701 DTP Immunization

90702 DT Immunization

90703 Tetanus Immunization

90704 Mumps Immunization

90705 Measles Immunization

90706 Rubella Immunization

90707 MMR Virus Immunization

90708 Measles-Rubella Immunization

90712 Oral Poliovirus Immunization

90718 TD Immunization

90749 Immunization Procedure

90782 Injection of Medication

90788 Injection of Antibiotic

90801 Diagnostic Interview

90865 Special Interview

90887 Consultation with Family

92002 New Eye Exam & Treatment

92004 New Eye Exam & Treatment

92012 Eye Exam & Treatment

92014 Eye Exam & Treatment

92020 Special Eye Evaluation

92081 Visual Field Examination(s)

92265 Eye Muscle Evaluation

92283 Color Vision Examination

92340 Fitting of Spectacles

92370 Repair & Adjust Spectacles

92390 Supply of Spectacles

92395 Supply of Spectacles

92502 Ear and Throat Examination

92504 Ear Microscopy Examination

92506 Speech & Hearing Evaluation

92507 Speech/Hearing Therapy

92551 Pure Tone Hearing Test, Air

92552 Pure Tone Audiometry, Air

92553 Audiometry, Air & Bone

92556 Speech Audiometry, Complete

92557 Comprehensive Audiometry

92565 Stenger Test, Pure Tone

92567 Tympanometry

92591 Hearing Aid Exam, Both Ears

93000 Electrocardiogram, Complete
I-4

93799 Cardiovascular Procedures

95819 Electroencephalogram (EEG)

96110 Developmental Test, Limited

96111 Developmental Test, Extended

96408 Intravenous Chemotherapy

99025 Initial Surgical Evaluation

99056 Non-Office Medical Services

99058 Office Emergency Care

99070 Special Supplies

99075 Medical Testimony

99078 Group Health Education

99080 Special Reports or Forms

99090 Computer Data Analysis

99199 Special Service or Report

99201 Office Visit, New, Brief

99202 Office Visit, New, Limited

99203 Office Visit, New, Intermediate

99204 Office Visit, New, Extended

99205 Office Visit, New, Comprehensive

99211 Office Visit, Brief

99212 Office Visit, Limited

99213 Office Visit, Intermediate

99214 Office Visit, Extended

99215 Office Visit, Comprehensive

99221 Hospital Care, New, Brief

99222 Hospital Care, New, Intermediate

99223 Hospital Care, New, Comprehensive

99231 Hospital Visit, Limited

99232 Hospital Visit, Intermediate

99233 Hospital Visit, Extended

99241 Limited Consultation

99281 Emergency Care, Minor, Straightforward

99282 Emergency Care, Moderate, Low

99283 Emergency Care, Moderate, Moderate

99284 Emergency Care, Detailed, Moderate

99285 Emergency Care, High, High

99321 Care Facility Visit

99341 Home Visit, New, Brief

99342 Home Visit, New, Limited

99343 Home Visit, New, Intermediate

99347 Home Visit, Minimal

99348 Home Visit, Brief

99349 Home Visit, Limited

99350 Home Visit, Intermediate

99381 Initial Preventive Medicine, Infant

99382 Initial Preventive Medicine, 1-4

99383 Initial Preventive Medicine, 5-11

99384 Initial Preventive Medicine, 12-17

99385 Initial Preventive Medicine, 18-39

99386 Initial Preventive Medicine, 40-64

99387 Initial Preventive Medicine, 65 and over

99391 Periodic Preventive Medicine, Infant

99392 Periodic Preventive Medicine, 1-4

99393 Periodic Preventive Medicine, 5-11

99394 Periodic Preventive Medicine, 12-17

99395 Periodic Preventive Medicine, 18-39

99396 Periodic Preventive Medicine, 40-64

99397 Periodic Prev. Medicine, 65 and over

99499 General Medical Service

D0110 Initial Dental Exam

D0120 Periodic Dental Exam

D0130 Emergency Dental Exam

D0210 Complete Radiology Series

D0220 1 Periapical

D0230 Addition Films

D0270 Bitewing - Single Film

D0272 2 Bitewings

D0274 4 Bitewings

D0330 Panoramic

D0471 Dental - Diagnostic Photos

D1110 Adult Prophy

D1120 Child Prophy

D1220 Stann. Flu 1 Treat Exc Phoph

D1230 Fluoride Treatment

D1330 Oral Hygiene Instr.

D1340 Training-Prevent-Dental Care

D1350 Enamel Sealants

D2110 Amal. Prim. 1 Surf

D2120 Amal. Prim. 2 Surf

D2130 Amal. Prim. 3 Surf

D2131 Amalgam Deciduous 4 Surfaces

D2140 Amal. Perm. 1 Surf

D2150 Amal. Perm. 2 Surf

D2160 Amal. Perm. 3 Surf

D2161 Amalgam Perm. 4 or More Surf

D2310 Acrylic or Plastic

D2330 Composite 1 Surf

D2331 Composite 2 Surf

D2332 Composite Resin. 3 Surfaces

D2335 Composite Resin

D2750 Crown Porc./Metal

D2830 Stainless Steel

D2940 Sedative Treatment

D3110 Pulp Cap Direct

D3120 Pulp Cap Indirect

D3200 Pulpotomy Exc. Final Restor.

D3220 Vital Pulpotomy

D3310 Root Canal 1

D3330 Root Canal 3

D4220 Subging. Curet./Quad

D4340 Perio Scale, Comp

D4341 Perio S. P.

D6750 Porcelain/Metal

D7110 Extraction

D7120 Add. Extr.

D9210 Local Anesthesia

D9230 N202-02 Sedation

D9310 Dental Consultation
J-1

Appendix J

LIST OF SELECTED PROGRAMS

FUNDED BY THE FEDERAL GOVERNMENT

This appendix contains an alphabetical list of selected federal programs funded by the various education and noneducation agencies in the federal government. These programs provide funds and/or assistance to schools, school

systems, or non-education agencies (e.g., community-based organizations) to deliver instructional and/or support

services to students and children prior to school age. These services may or may not be provided in school buildings.

A complete list of all federally funded domestic programs can be found in The Catalog of Federal Domestic Assistance,

1999 prepared by the General Services Administration. An electronic version of the complete list is available on-line

at http://www.cfda.gov. This and other documents are available through the Superintendent of Documents, United

States Government Printing Office, Washington, D.C. 20402, or via the GPO web site at

http://www.access.gpo.gov/su_docs.

Adolescent Family Life, Demonstration Projects: Promotes the establishment of innovative, comprehensive, and

integrated approaches to the delivery of care services for pregnant and parenting adolescents with primary emphasis

on adolescents who are under 17 years of age. Promotes abstinence from sexual relations through provision of ageappropriate education on sexuality and decision-making skills as the most effective method of preventing adolescent

pregnancy and avoiding sexually transmitted diseases, including HIV/AIDS. (FEDERAL AGENCY: Office of the

Secretary, Department of Health and Human Services)

Appalachian Area Development, Supplemental and Direct Grants: Helps the regional economy become more

competitive by putting in place the building blocks for self-sustaining economic development, while continuing to

provide special assistance to the Region's most distressed and underdeveloped counties. This program focuses on

activities that support the mission of the Appalachian Regional Commission (ARC) to create opportunities for selfsustaining economic development and improved quality of life for the people of Appalachia. Activities funded must

advance ARC's strategic plan.

(FEDERAL AGENCY: Appalachian Regional Commission) 

Bilingual Education Program, Development and Implementation Grants: Funds programs designed to

develop and implement new comprehensive, coherent, and successful bilingual education or special alternative

instructional programs for limited English proficient students, including programs of early childhood education,

kindergarten through twelfth grade education, gifted and talented education, and vocational and applied technology

education. (FEDERAL AGENCY: Office of the Director for Bilingual Education and Minority Languages Affairs,

Department of Education)

Child and Adult Care Food Program: Assists states, through grants in aid and other means, in maintaining nonprofit food service programs for children and elderly or impaired adults in public and private, non-profit, nonresidential institutions providing care; family day care homes for children; and private for-profit centers that receive

compensation under Title XX for at least 25 percent of the enrolled children, or 25 percent of licensed capacity, and

under Title XIX or Title XX for at least 25 percent of the adults, who are enrolled in non-residential day care

services. (FEDERAL AGENCY: Food and Nutrition Service, Department of Agriculture)

Child Welfare Services, State Grants: Establishes, extends, and strengthens child welfare services provided by

the state and local public welfare agencies to enable children to remain in their own homes, or, where that is

impossible, to provide alternate permanent homes for them. (FEDERAL AGENCY: Administration for Children

and Families, Department of Health and Human Services)

Community Food Projects: Supports the development of community food projects designed to meet the food

needs of low-income people; increase the self-reliance of communities in providing for their own needs; and

promote comprehensive responses to local food, farm, and nutrition issues. (FEDERAL AGENCY: Cooperative

State Research, Education, and Extension Service, Department of Agriculture)
J-2

Comprehensive Community Mental Health Services for Children with Serious Emotional Disturbances

(SED): Provides community-based systems of care for children and adolescents with a serious emotional

disturbance and their families. The program will ensure that services are provided collaboratively across childserving systems; that each child or adolescent served through the program receives an individualized service plan

developed with the participation of the family (and, where appropriate, the child); that each individualized plan

designates a case manager to assist the child and family; and that funding is provided for mental health services

required to meet the needs of youngsters in these systems. (FEDERAL AGENCY: Substance Abuse and Mental

Health Services Administration, Department of Health and Human Services)

Cooperative Agreement for Drug Abuse Treatment Improvement Projects in Target Cities: Improves the

quality and effectiveness of drug treatment services in targeted cities and assists in the development of drug

treatment systems providing high quality, patient-oriented, coordinated, and accessible treatment that should be

replicated by other cities. (FEDERAL AGENCY: Substance Abuse and Mental Health Services Administration,

Public Health Service, Department of Health and Human Services)

Demonstration Cooperative Agreements for Development and Implementation of Criminal Justice

Treatment Networks: Enhances drug treatment for criminal justice populations, including prisons, jails, probation

and parole, juvenile institutions, as well as court diversion to treatment. Funds integrated criminal justice treatment

networks made up of a consortium of criminal justice, substance abuse treatment, primary health and mental health

care, and allied social services and job placement agencies. Each network will develop a strategy to link existing

criminal justice-primary care-substance abuse-treatment partnerships into a comprehensive continuum of services. 

(FEDERAL AGENCY: Substance Abuse and Mental Health Services Administration, Department of Health and

Human Services)

Demonstration Grants for the Prevention of Alcohol and Drug Abuse Among High-Risk Populations:

Designed (1) to prevent the use of alcohol and substance abuse among high-risk populations; and (2) to delay or

reduce the use of alcoholic beverages and tobacco products among high-risk youth populations. (FEDERAL

AGENCY: Substance Abuse and Mental Health Services Administration, Public Health Service, Department of

Health and Human Services)

Drug Abuse Prevention and Education Relating to Youth Gangs: Prevents and reduces the participation of

youth in gangs that engage in illicit drug-related activities; promotes involvement of youth in lawful activities;

prevents the abuse of drugs by youth; supports the coordination of activities of local police departments, education,

employment and social service agencies; provides information on the treatment and rehabilitation options available

to youth; coordinates support between schools and state and federal governments; and provides technical assistance

to eligible organizations. (FEDERAL AGENCY: Family and Youth Services Bureau, Administration for Children

and Families, Department of Health and Human Services)

Education for Homeless Children and Youth, Grants for State and Local Activities: Ensures that homeless

children and youth have equal access to the same free, appropriate public education as other children; to provide

activities for and services to ensure that these children enroll in, attend, and achieve success in school; to establish

or designate an office in each State educational agency (SEA) for the coordination of education for homeless

children and youth; to develop and implement programs for school personnel to heighten awareness of specific

problems of homeless children and youth; and to provide grants to local educational agencies (LEAs). (FEDERAL

AGENCY: Office of Elementary and Secondary Education, Department of Education)
J-3

Education and Prevention to Reduce Sexual Abuse of Runaway, Homeless and Street Youth (Street

Outreach Program): Provides support and services that will assist youth in moving and adjusting to a safe and

appropriate living arrangement. (FEDERAL AGENCY: Administration for Children and Families, Department of

Health and Human Services)

Even Start, Indian Tribes and Tribal Organizations: Helps break the cycle of poverty and illiteracy and

improve the educational opportunities of low-income families through family literacy programs that integrate early

childhood education, adult basic education, and parenting education. (FEDERAL AGENCY: Office of Elementary

and Secondary Education, Department of Education)

Even Start, Migrant Education: Improves the educational opportunities of migrant families through family

literacy programs that integrate early childhood education, adult literacy or adult basic education, and parenting

education. (FEDERAL AGENCY: Office of Elementary and Secondary Education, Department of Education)

Even Start, State Education Agencies: Helps break the cycle of poverty and illiteracy, and improve the

educational opportunities of low-income families, by integrating early childhood education, adult literacy or adult

basic education, and parenting education into a unified family literacy program. (FEDERAL AGENCY: Office of

Elementary and Secondary Education, Department of Education)

Federal Employment for Individuals with Disabilities (Selective Placement Program): Encourages federal

agencies to provide assistance to persons with disabilities, including disabled veterans, in obtaining and retaining

federal employment. (FEDERAL AGENCY: Office of Personnel Management)

Federal Summer Employment (Summer Jobs in Federal Agencies): Provides summer employment primarily

for college and high school students. (FEDERAL AGENCY: Office of Personnel Management)

Foster Care, Title IV-E: Provides federal financial participation (FFP) in assistance on behalf of eligible children

needing care away from their families (in foster care) who are in the placement and care of the state agency

administering the program and provide FFP in the cost of proper and efficient administrative and training costs. 

(FEDERAL AGENCY: Administration for Children and Families, Department of Health and Human Services)

Gang-Free Schools and Communities, Community-Based Gang Intervention: Funds programs designed to

prevent and to reduce the participation of juveniles in the activities of gangs that commit crimes; to develop within

the juvenile adjudicatory and correctional systems new and innovative means to address the problems of juveniles

convicted of serious drug-related and gang-related offenses; to provide treatment to juveniles who are members of

such gangs, including members who are accused of committing a serious crime and members who have been

adjudicated as being delinquent; to promote the involvement of juveniles in lawful activities in geographical areas in

which gangs commit crimes; to promote and support the development of policies and activities in public elementary

and secondary schools which will assist such schools in maintaining a safe environment conducive to learning; and

to facilitate coordination and cooperation among: 1) local education, juvenile justice, employment, and social

service agencies; and 2) community-based programs with a proven record of effectively providing intervention

services to juvenile gang members for the purpose of reducing the participation of juveniles in illegal gang

activities. (FEDERAL AGENCY: Office of Juvenile Justice and Delinquency provision, Department of Justice)

Head Start: Provides comprehensive health, educational, nutritional, social, and other services primarily to

economically-disadvantaged preschool children, including Indian children on federally-recognized reservations, and

children of migratory workers and their families; and involves parents in activities with their children so that the

children will attain overall social competence. (FEDERAL AGENCY: Administration for Children and Families,

Department of Health and Human Services)
J-4

Immigrant Education: Provides assistance to States for educational services and costs for immigrant children

enrolled in elementary and secondary public and nonpublic schools. States provide funding to those local

educational agencies (LEAs) where the enrollment of immigrant children in elementary and secondary public and

nonpublic schools is at least 500 or three percent of the total enrollment. To be counted, immigrant children must

have been enrolled in U.S. schools for less than three years.

(FEDERAL AGENCY: Office of Bilingual Education and Minority Languages Affairs, Department of Education)

Independent Living Services, State Grants: Assists states to promote a philosophy of independent living,

including a philosophy of consumer control, peer support, self-help, self-determination, equal access, and individual

and system advocacy, in order to maximize the leadership, empowerment, independence, and productivity of

individuals with disabilities, and the integration and full inclusion of individuals with disabilities into the

mainstream American society, by providing financial assistance for providing, expanding, and improving the

provision of independent living services. (FEDERAL AGENCY: Office of Special Education and Rehabilitative

Services, Department of Education)

Indian Child and Family Education, (FACE): Focuses on beginning the education of children at an early age

through parental involvement, increasing high school graduation rates among Indian parents, and encouraging lifelong learning. (FEDERAL AGENCY: Bureau of Indian Affairs, Department of the Interior)

Indian Child Welfare Act, Title II Grants: Promotes the stability and security of Indian tribes and families by

protecting Indian children and preventing the separation of Indian families and providing assistance to Indian tribes

in the operation of child and family service programs. (FEDERAL AGENCY: Bureau of Indian Affairs,

Department of the Interior)

Indian Education, Grants to Local Education Agencies: Supports local education agencies in their efforts to

reform elementary and secondary school programs that serve Indian students in order to ensure that programs are

based on challenging State content standards and student performance standards that are used for all students, and

are designed to assist Indian students in meeting those standards and in reaching the National Education Goals. 

(FEDERAL AGENCY: Office of Assistant Secretary for Elementary and Secondary Education, Department of

Education)

International Education Exchange: Supports international education exchange activities between the United

States and eligible countries in civics and government education and economic education. Eligible countries include

Central European countries, Eastern European countries, Lithuania, Latvia, Estonia, Georgia, the Commonwealth of

Independent States, and any country that formerly was a republic of the Soviet Union whose political independence

is recognized in the United States.

(FEDERAL AGENCY: Office of Assistant Secretary for Educational Research and Improvement, Department of

Education)

Juvenile Justice and Delinquency Prevention, Allocation to States (State Formula Grants): Increases the

capacity of state and local governments to support the development of more effective education, training, research,

prevention, diversion, treatment, and rehabilitation programs in the area of juvenile delinquency and programs to

improve the juvenile justice system. (FEDERAL AGENCY: Office of Juvenile Justice and Delinquency

Prevention, Department of Justice)
J-5

Juvenile Justice and Delinquency Prevention, Special Emphasis (Program Grants, Discretionary Grants

and Contracts): Develops and implements programs that design, test, and demonstrate effective approaches,

techniques, and methods for preventing and controlling juvenile delinquency such as community-based alternatives

to institutional confinement; developing and implementing effective means of diverting juveniles from the

traditional juvenile justice and correctional system; programs stressing advocacy activities aimed at improving

services to youth impacted by the juvenile justice system; model programs to strengthen and maintain the family

unit; prevention and treatment programs relating to juveniles who commit serious crimes; programs to prevent hate

crimes; and a national law-related education of delinquency prevention. (FEDERAL AGENCY: Office of Juvenile

Justice and Delinquency Prevention, Department of Justice)

Juvenile Mentoring Program, (JUMP): Reduces juvenile delinquency and gang participation, improves

academic performance, and reduces the dropout rate through the use of mentors for at-risk youth. (FEDERAL

AGENCY: Office of Juvenile Justice and Delinquency Prevention, Department of Justice)

Learn and Serve America, School and Community Based Programs: Encourages elementary and secondary

schools and community-based agencies to create, develop, and offer service-learning opportunities for school-age

youth; educate teachers about service-learning and incorporate service-learning opportunities into classrooms to

enhance academic learning; coordinate adult volunteers in schools; and introduce young people to a broad range of

careers and encourage them to pursue further education and training. (FEDERAL AGENCY: Corporation for

National and Community Service)

Magnet Schools Assistance in Desegregating Districts: Provides grants to eligible LEAs for use in magnet

schools that are a part of approved desegregation plans and that are designed to bring together students from

different social, economic, racial and ethnic backgrounds. (FEDERAL AGENCY: Office of Elementary and

Secondary Education, Department of Education)

Medical Assistance Program (Medicaid; Title XIX): Provides financial assistance to states for payment of

medical assistance on behalf of cash assistance recipients, children, pregnant women, and the aged who meet

income and resource requirements, and other categorically-eligible groups. Financial assistance is also provided to

states to pay for Medicare premiums, co-payments and deductibles of qualified Medicare beneficiaries meeting

certain income requirements. (FEDERAL AGENCY: Health Care Financing Administration, Department of Health

and Human Services)

Migrant Education, Basic State Formula Grant Program: Establishes or improves programs to meet the

special educational needs of children of migratory agricultural workers or migratory fishers. Program funds are

used for compensatory education programs for migratory children. (FEDERAL AGENCY: Office of Elementary

and Secondary Education, Department of Education)

National School Lunch Program (School Lunch Program): Assists states, through cash grants and food

donations, in making the school lunch program available to school students and encourages the domestic

consumption of nutritious agricultural commodities. (FEDERAL AGENCY: Food and Nutrition Service,

Department of Agriculture)

National Service Trust Program (Americorps): Supports programs that address the nation's human, educational,

environmental, and public safety needs through service that provides a direct benefit to the community in which it is

performed. Programs must also have an impact on their participants, developing public-spirited, effective citizens

with the skills needed for life-long contributions to solving the pressing problems facing our communities and our

nation. National service participants may not displace existing workers or duplicate their functions. (FEDERAL

AGENCY: Corporation for National and Community Service)

Rehabilitation Services, Basic Support (Vocational Rehabilitation Services Program): Assists states in

operating comprehensive, coordinated, effective, efficient and accountable programs of vocational rehabilitation

which assess, plan, develop, and provide vocational rehabilitation services for individuals with disabilities,

consistent with their strengths, resources, priorities, concerns, abilities, and capabilities so they may prepare for and
J-6

engage in competitive employment. (FEDERAL AGENCY: Office of Assistant Secretary of Special Education and

Rehabilitative Services, Department of Education)

Safe and Drug-Free Schools and Communities, State Grants: Supports programs created to meet the National

Education Goal that, by the year 2000, every school in the United States will be free of drugs, violence, and the

unauthorized presence of firearms and alcohol. Encourages a disciplined environment conducive to learning, by

preventing violence in and around schools and strengthen programs that prevent the illegal use of alcohol, tobacco,

and drugs, involve parents, and coordinated with related Federal, State, and community efforts and resources. 

(FEDERAL AGENCY: Office of Elementary and Secondary Education, Department of Education)

School Breakfast Program: Assists states in providing a nutritious non-profit breakfast service for school

students, through cash grants and food donations. (FEDERAL AGENCY: Food and Nutrition Service, Department

of Agriculture)

Special Education, Personnel Preparation to Improve Services and Results for Children with Disabilities:

(1) Helps address State-identified needs for qualified personnel in special education, related services, early

intervention, and regular education, to work with children with disabilities; and (2) ensures that those personnel

have the skills and knowledge, derived from practices that have been determined, through research and experience,

to be successful, that are needed to serve those children. (FEDERAL AGENCY: Office of Special Education and

Rehabilitative Services, Department of Education)

Special Education, Preschool Grants: Provides grants to states to assist them in providing a free appropriate

public education to preschool disabled children aged three to five years, and at the State's discretion, to two-year-old

children with disabilities who will reach age three during the school year. (FEDERAL AGENCY: Office of

Special Education and Rehabilitative Services, Department of Education)

Special Education, State Grants (Part B, Individuals with Disabilities Education Act): Provides grants to

states that assist them in providing a free appropriate public education to all children with disabilities. (FEDERAL

AGENCY: Office of Special Education and Rehabilitative Services, Department of Education)

Special Milk Program for Children: Provides subsidies to schools and institutions to encourage the consumption

of fluid milk by children. (FEDERAL AGENCY: Food and Nutrition Service, Department of Agriculture)

Special Supplemental Nutrition Program for Women, Infants, and Children (WIC Program): Provides, at

no cost, supplemental nutritious foods, nutrition education, and referrals to health care to low-income pregnant,

breastfeeding and postpartum women, infants, and children to age five determined to be at nutritional risk. 

(FEDERAL AGENCY: Food and Nutrition Service, Department of Agriculture)

State Children's Insurance Program, (CHIP): Provides funds to States to enable them to initiate and expand

child health assistance to uninsured, low-income children. Assistance should be provided primarily by two

methods: (1) Obtain health insurance coverage that meets the requirements in Section 2103 relating to the amount,

duration, and scope of benefits; or (2) expand eligibility for children under the State's Medicaid program.

(FEDERAL AGENCY: Health Care Financing Administration, Department of Health and Human Services)

Summer Food Service Program for Children: Assists states, through grants-in-aid and other means, to conduct

non-profit food service programs for needy children during the summer months and at other approved times when

schools are closed for vacation. (FEDERAL AGENCY: Food and Nutrition Service, Department of Agriculture)

Tech-Prep Education: Distributes funds to States to enable them to provide planning and demonstration grants to

consortia of local educational agencies and postsecondary educational agencies, for the development and operation

of 4-year programs designed to provide a tech prep education program leading to a 2-year associate degree or a 2-

year certificate and to provide, in a systematic manner, strong, comprehensive links between secondary schools and

postsecondary educational institutions. (FEDERAL AGENCY: Office of Assistant Secretary for Vocational and

Adult Education, Department of Education)
J-7

Title I Programs, Local Education Agencies (Title 1 Basic, Concentration, and Targeted Grants): Provides

compensatory instructional activities to educationally deprived children that reside in low-income areas and have

been selected on the basis of a needs assessment. Services must supplement, not supplant, those normally provided

by state and local education agencies. (FEDERAL AGENCY: Office of Elementary and Secondary Education,

Department of Education)

Title I Program For Neglected and Delinquent Children: Provides education continuity for children and youth

in State-run institutions for juveniles and in adult correctional institutions, so that these youth can make successful

transitions to school or employment once they are released from State institutions. (FEDERAL AGENCY: Office

of Elementary and Secondary Education, Department of Education)

Tribal Youth Program, (TYP): Supports and enhances tribal efforts for comprehensive delinquency prevention,

control, and juvenile justice system improvement for Native American youth. (FEDERAL AGENCY: Office of

Juvenile Justice and Delinquency Prevention, Office of Justice Programs, Department of Justice)

Twenty-First Century Community Learning Centers: Enables rural and inner city public elementary and

secondary schools or consortia of such schools to plan, implement, or expand projects that benefit the educational,

health, social service, cultural, and recreational needs of their community. (FEDERAL AGENCY: Office of

Assistant Secretary for Education Research, Statistics, and Improvement, Department of Education)

Upward Bound: Generates the skills and motivation necessary for success in education beyond high school among

low-income and potential first-generation college students and veterans. The goal of the program is to increase the

academic performance and motivational levels of eligible enrollees so that such persons may complete secondary

school and successfully pursue postsecondary educational programs. Except for veterans who can be served

regardless of age, project participants must be between 13 and 19 years old and have completed the eighth grade

but not have entered the twelfth grade (exceptions allowed). (FEDERAL AGENCY: Office of Postsecondary

Education, Department of Education)

Vocational Education, Basic Grants to States: Basic grants assist States and outlying areas to expand and

improve their programs of vocational education and provide equal access in vocational education to special needs

populations. The populations assisted by Basic Grants range from secondary students in pre-vocational courses

through adults who need retraining to adapt to changing technological and labor market conditions. (FEDERAL

AGENCY: Office of Assistant Secretary for Vocational and Adult Education, Department of Education)

Vocational Education, Indians: Makes grants and contracts with Indian Tribes or tribal organizations and Bureau

of Indian Affairs funded schools to plan, conduct, and administer programs or portions of programs authorized by

and consistent with the Carl D. Perkins Vocational Education Act. (FEDERAL AGENCY: Office of Vocational

and Adult Education, Department of Education)

Women's Educational Equity (Women's Educational Equity Act Program): (1) Promotes educational equity

for women in the United States; (2) promotes educational equity for women who suffer multiple discrimination,

bias, or stereotyping based on sex, race, limited-English proficiency, ethnic origin, disability, or age; and (3)

enables educational agencies and institutions to meet the requirements of Title IX of the Education Amendments of

1972. (FEDERAL AGENCY: Office of Elementary and Secondary Education, Department of Education)
K-1

Appendix K

COURSE CODES AND TITLES1

 

1

 U.S. Department of Education. National Center for Education Statistics. A Pilot Standard National Course

Classification System for Secondary Education. NCES 95-480. Project Officer: Gerald Malitz. Washington,

DC: 1995.

01: Agriculture and Renewable Natural

Resources

0101 Introduction to Agriculture

0102 Agriculture—Comprehensive

0103 Agriculture Mechanics/Equipment/Structures

0104 Animal Production/Science

0105 Plant Production/Science

0106 Agricultural Production

0107 Agricultural Management

0108 General Horticulture

0109 Ornamental Horticulture

0113 Wildlife Management

0114 Forestry

0115 Natural Resources Management

0123 Animal Processing

0124 Agricultural Processing

0195 Agriculture—Related Subjects

0197 Agriculture—OJT

0198 Agriculture—Co-op

0199 Agriculture—Other

02: Business

0201 Business/Office Career Exploration

0202 Office Procedures—Comprehensive

0203 Office Services

0204 Keyboarding

0205 Word Processing

0206 Recordkeeping

0207 Accounting

0208 Notetaking

0209 Shorthand

0210 Office Machines

0221 Introductory Business

0223 Business Management

0224 Entrepreneurship

0225 Banking and Finance

0296 Business—Independent Study

0297 Business—OJT

0298 Business—Co-op

0299 Business—Other

03: Computer and Information Sciences

0301 Basic Computer

0302 General Computer Applications

0303 Business Computer Applications

0313 Business Programming

0314 Data Systems/Processing

0315 Computer Graphics

0316 Computing Systems

0317 Computer Technology

0318 Network Technology

0323 Computer Science/Programming

0324 BASIC Programming

0325 Pascal Programming

0326 Computer Programming—Other Language

0327 AP Computer Science

0328 IB Computing Studies

0395 Computer and Information Sciences—

Related

Subjects

0396 Computer and Information Sciences—

Independent Study

0397 Computer and Information Sciences—OJT

0398 Computer and Information Sciences—Co-op

0399 Computer and Information Sciences—Other

04: Construction Trades

0401 Construction Careers Exploration

0402 Construction

0414 Carpentry

0415 Framing Carpentry

0416 Particular Topics in Carpentry

0417 Woodworking

0418 Cabinetmaking

0423 Masonry

0431 Air Conditioning

0432 Refrigeration

0433 Heating

0434 Air Conditioning/Refrigeration

0435 Air Conditioning/Heating/Refrigeration

0436 Heating/Ventilation/Air Conditioning

0437 Particular Topics in HVACR

0438 Plumbing

0439 Plumbing and Heating
K-2

0441 Exploration of Electricity/Electronics

0442 Electricity—Comprehensive

0443 Residential Wiring

0444 Industrial Electricity

0445 Particular Topics in Electricity

0452 Electronics—General

0453 Particular Topics in Electronics

0462 Electricity/Electronics—General

0463 Particular Topics in Electricity/Electronics

0473 Building Maintenance

0494 Electricity/Electronics—Related Subjects

0495 Construction Trades—Related Subjects

0497 Construction Trades—OJT

0498 Construction Trades—Co-op

0499 Construction Trades—Other

05: Consumer and Homemaking Education

0502 Consumer Home Economics—General

0503 Food & Nutrition

0504 Food Science

0505 Child Development/Parenting

0506 Clothing/Sewing

0513 Life Skills

0514 Self Management

0515 Family Living

0516 Personal Development

0517 Consumer Economics/Personal Finance

0523 Home Furnishing

0524 Home Maintenance

0525 Special Education Home Maintenance

0526 Consumer and Homemaking Education—

Integrated

0599 Consumer and Homemaking Education—

Other

06: Cosmetology

0603 Cosmetology—Licensing

0604 Barbering

0605 Cosmetology—Non-licensing

0606 Cosmetology—Nail Specialization

0607 Cosmetology—Facial Specialization

0695 Cosmetology—Related Subjects

0697 Cosmetology—OJT

0698 Cosmetology—Co-op

0699 Cosmetology—Other

07: Drafting

0701 Drafting Careers Exploration

0702 Drafting—General

0703 Drafting—Architectural

0704 Drafting—Civil/Structural

0705 Drafting—Electrical/Electronic

0706 Drafting—Technical/Mechanical

0707 CAD Design and Software

0712 Blueprint Reading—General

0713 Blueprint Reading—Related

0795 Drafting—Related Subjects

0796 Drafting—Independent Study

0797 Drafting—OJT

0798 Drafting—Co-op

0799 Drafting—Other

08: Elective Activities

0801 Standardized Test Preparation

0802 State Test Preparation

0803 Study Skills

0811 Dropout Prevention Program

0821 Student Aide

0822 Office Aide

0823 Teacher Aide

0824 Guidance Aide

0825 Library/AVC Aide

0831 Tutoring Practicum

0832 Tutorial

0833 Study Hall

0841 Leadership

0842 School Orientation

0843 School Governance

0851 Community Service

0852 Executive Internship with Seminar

0853 Executive Internship without Seminar

0861 Values Clarification

0862 Seminar

0896 Independent Research

0899 Elective Activities—Other

09: Energy, Power, and Transportation

Technologies

0901 Introduction to Automobiles

0911 Introduction to Mechanics/Transportation

0912 Automotive Mechanics—Comprehensive

0913 Particular Topics in Automotive Mechanics

0914 Automotive Service

0915 Diesel Mechanics—General

0916 Particular Topics in Diesel Mechanics

0917 Motorcycle Mechanics

0918 Small Engine Mechanics

0919 Marine Mechanics

0922 Aircraft Power Plant

0923 Aircraft Airframe

0933 Automotive Detailing and Reconditioning
K-3

0942 Automotive Body Repair and Refinishing—

General

0943 Particular Topics in Automotive Body Repair

and Refinishing

0944 Boat Repair/Refinishing

0953 Aviation

0954 Barge and Boat Operation

0963 Energy/Power

0995 Transportation Technology—Related

Subjects

0997 Transportation Technology—OJT

0998 Transportation Technology—Co-op

0999 Transportation Technology—Other

10: English Language and Literature

1001 English/Language Arts I (9th grade)

1002 English/Language Arts II (10th grade)

1003 English/Language Arts III (11th grade)

1004 English/Language Arts IV (12th grade)

1005 English/Literature (lower level)

1006 English/Literature (upper level)

1007 English/Composition (lower level)

1008 English/Composition (upper level)

1009 Language Arts Laboratory

1010 Literature

1011 Composition

1012 AP English Language and Composition

1013 AP English Literature and Composition

1014 IB Language A (English)

1021 Creative Writing

1022 Technical Writing

1031 Assisted Reading

1032 Advanced Reading

1041 American Literature/History

1042 Literature/Fine Arts

1051 English Morphology and Grammar

1061 English as a Second Language

1071 Business/Applied English

1072 Applied Communications—AIT

1081 Public Speaking

1082 Forensics—Inclusive

1083 Forensics—Debate

1084 Forensics—Individual Event

1093 English Aide

1096 English Language and Literature—

Independent Study

1099 English Language and Literature—Other

11: Fine and Performing Arts

1101 Dance Technique

1102 Dance Repertory

1103 Expressive Movement

1105 Dance Appreciation

1106 Dance—Independent Study

1109 Dance—Other

1111 Introduction to the Theater

1112 Drama/Stagecraft—Comprehensive

1113 Drama—Acting/Performance

1114 Drama—Stagecraft

1115 Directing

1116 Playwriting

1117 History and Literature of the Theater

1118 Drama/Stagecraft—Independent Study

1119 Drama/Stagecraft—Other

1120 General Band

1121 Concert/Marching Band

1122 Concert Band

1123 Marching Band

1124 Orchestra

1125 Contemporary Band

1126 Instrumental Ensembles

1127 Piano

1128 Guitar

1129 Individual Technique—Instrumental Music

1130 Chorus

1131 Vocal Ensembles

1132 Individual Technique—Vocal Music

1141 Music Theory

1142 AP Music Theory

1143 IB Music

1144 Music History/Appreciation

1146 Music—Independent Study

1149 Music—Other

1151 Art Appreciation

1152 Art History

1153 AP Art—History of Art

1161 Creative Art—Comprehensive

1162 Creative Art—Drawing/Painting

1163 Creative Art—Sculpture

1164 Ceramics/Pottery

1165 Printmaking/Graphics

1166 Textiles

1167 Crafts

1171 Photography

1172 Film/Videotape

1175 Computer-Assisted Art

1181 Art Portfolio

1182 AP Studio Art—General Portfolio

1183 AP Studio Art—Drawing Portfolio

1184 IB Art/Design

1186 Visual Art—Independent Study

1189 Visual Art—Other

1194 Integrated Fine Arts

1195 Fine and Performing Art—Related Subjects

1196 Fine and Performing Art—Independent Study

1199 Fine and Performing Art—Other
K-4

12: Foreign Language and Literature

1201 Spanish

1202 AP Spanish Language

1203 AP Spanish Literature

1205 French

1206 AP French Language

1207 AP French Literature

1208 Italian

1210 German

1211 AP German Language

1212 Portuguese

1213 Russian

1214 Other European languages

1215 Latin

1216 AP Latin (Vergil, Catullus and Horace)

1217 Greek

1218 Hebrew

1221 Mandarin

1222 Cantonese

1223 Japanese

1224 Korean

1225 Vietnamese

1226 Tagalog or other Filipino language

1227 Other East Asian, Southeast Asian, or Pacific

Island languages

1228 Other Asian languages

1231 Native American languages

1241 African languages

1251 Other languages

1261 IB Language A (non-English)

1262 IB Language B

1263 IB Classical Languages

1271 Spanish for Native Spanish Speakers

1272 Language for Native Speakers

1281 Sign Language

1296 Foreign Language and Literature—

Independent Study

1299 Foreign Language and Literature—Other

13: Graphic and Printing Communication

1300 Communication Exploration

1301 Graphic Communication Exploration

1311 Printing Careers Exploration

1313 Graphic Arts/Printing

1323 Commercial Art

1333 Commercial Photography

1395 Graphic and Printing Communication—

Related Subjects

1397 Graphic and Printing Communication—OJT

1398 Graphic and Printing Communication—

Co-op

1399 Graphic and Printing Communication—Other

14: Health and Safety Education

1401 Health Education

1402 Health and Fitness

1403 Community Health

1404 Special Needs Health Education

1405 Safety and First Aid

1406 Health for Parenting Teens

1407 Health and Life Management

1411 Drivers' Education—Classroom only

1412 Drivers' Education—Classroom and

Laboratory

1413 Health/Drivers' Education

1499 Health Education—Other

15: Health Care Sciences

1501 Health Care Occupations Career Exploration

1502 Health Care Occupations

1503 Allied Health Occupations

1504 Nursing

1505 Nursing—LPN

1506 Home Health Care

1513 Medical/Clerical Assisting

1514 Medical Office

1515 Medical Lab Technology

1516 EKG Technology

1517 Emergency Medical Technology

1518 Surgical Technology

1519 Central Service Technology

1523 Dental Assisting

1524 Dental Laboratory Technology

1533 Vision Care Assisting

1595 Health Care Sciences—Related Subjects

1596 Health Care Sciences—Independent Study

1597 Health Care Sciences—OJT

1598 Health Care Sciences—Co-op

1599 Health Care Sciences—Other

16: Industrial/Technology Education

1603 Career Exploration

1604 Employability Skills

1605 Diversified Occupations

1606 Work Experience

1607 OJT—Non-specified Program

1608 Co-op—Non-specified Program

1611 General Industrial Arts

1612 Materials and Processes

1613 Metal and Wood Technology

1614 Industrial Safety/First Aid

1623 Production Systems

1624 Manufacturing Systems

1625 Technology Systems

1626 Emergent Technologies
K-5

1627 Research and Development

1633 Appliance Repair

1634 Equipment Maintenance and Repair

1643 Upholstery

1695 Industrial/Technology Education—Related

Subjects

1696 Industrial/Technology Education—

Independent Study

1697 Industrial/Technology Education—OJT

1698 Industrial/Technology Education—Co-op

1699 Industrial/Technology Education—Other

17: Life and Physical Sciences

1701 Earth Science

1702 Geology

1703 Physical Science

1704 IB Physical Science

1711 Biology—First Year

1712 Biology—Advanced Studies

1713 Anatomy and Physiology

1714 Biology—Specific Topics

1715 AP Biology

1716 IB Biology

1721 Chemistry—First Year

1722 Chemistry in the Community

1723 Chemistry—Advanced Studies

1724 Chemistry—Specific Topics

1725 AP Chemistry

1726 IB Chemistry

1731 Physics—First Year

1732 Principles of Technology

1733 Physics—Advanced Studies

1734 Physics—Specific Topics

1735 AP Physics B

1736 AP Physics C

1737 IB Physics

1741 Integrated Science

1742 Unified Science

1743 Applied Biology/Chemistry—CORD

1751 Environmental Science

1761 Astronomy

1771 Marine Science

1781 Science Technology/Engineering

1782 Origins of Science

1793 Life and Physical Sciences Lab Assistant

1796 Life and Physical Sciences—Independent

Study

1799 Life and Physical Sciences—Other

18: Marketing

1801 Marketing Career Exploration

1802 Marketing—General

1803 Marketing—Fashion

1804 Marketing—Real Estate

1805 Marketing—Transportation

1806 Marketing—Other Specialization

1813 Warehouse Operations

1814 Retail Marketing

1815 Cashier/Checker Operations

1823 Principles of Marketing

1824 Principles of Advertising

1825 Principles of Selling

1826 Marketing Management

1896 Marketing—Independent Study

1897 Marketing—OJT

1898 Marketing—Co-op

1899 Marketing—Other

19: Mass Communication

1902 Journalism

1911 Mass Media—Production

1921 Mass Media—Communication

1931 Photojournalism

1996 Mass Communication—Independent Study

1999 Mass Communication—Other

20: Mathematics

2001 NCTM Core Math

2002 Interactive Math Project

2003 Integrated Math

2004 Informal Math—Integrated Approach

2011 Resource Center Math

2012 Basic Math

2013 General Math

2014 Consumer Math—General Math level

2015 Applied Math—General Focus

2016 Applied Math—Occupational Focus

2021 Pre-Algebra

2022 Principles of Algebra and Geometry

2023 Informal Geometry

2024 Applied Math—CORD

2031 Algebra I

2032 Algebra I—Part 1

2033 Algebra I—Part 2

2034 Geometry

2035 Pre-Algebra II

2041 Algebra II

2042 Algebra III

2043 Trigonometry

2044 Algebra II/Trigonometry

2045 Elementary Functions

2046 Analytic Geometry

2047 Math Analysis

2048 Trigonometry/Analytic Geometry
K-6

2049 Trigonometry/Math Analysis

2050 Analytic Geometry/Math Analysis

2051 IB Mathematical Studies

2052 IB Mathematics

2053 Pre-Calculus

2054 Discrete Mathematics

2055 Calculus

2056 Multivariate Calculus

2057 Differential Calculus

2058 AP Calculus AB

2059 AP Calculus BC

2061 Probability and Statistics—General Math

level

2062 Probability and Statistics—Algebra I level

2063 Probability and Statistics—Algebra II level

2064 Business Math—General Math level

2065 Business Math—Algebra I level

2066 Business Math—Algebra II level

2067 Business Math—Pre-Calculus level

2068 Computer Math—Algebra I level

2069 Computer Math—Algebra II level

2070 Computer Math—Pre-Calculus level

2071 IB Mathematics and Computing—SL

2072 History of Math—Algebra II level

2073 Number Theory—Algebra II level

2074 Abstract Algebra—Pre-Calculus level

2075 Linear Algebra—Pre-Calculus level

2076 Linear Programming—Pre-Calculus level

2096 Mathematics—Independent Study

2099 Mathematics—Other

21: Military Science

2111 Introduction to ROTC

2112 Military ROTC

2121 ROTC Drill

2195 Military Science—Related Subjects

2199 Military Science—Other

22: Multi/Interdisciplinary Studies

2201 Humanities Survey

2202 Humanities

2203 Issues of Western Humanities

2211 IB Theory of Knowledge

2221 Team-Taught Block

2222 Thematic Integration

2223 Issues of American Culture

2224 Travel Program

2299 Multi/Interdisciplinary Studies—Other

23: Physical Education

2301 Physical Education

2302 Physical Education/Health

2303 Physical Education/Drivers' Education

2311 Team Sports

2312 Individual/Dual Sports

2313 Recreation Sports

2314 Fitness/Conditioning Activities

2315 Corps Movement

2316 Adapted Physical Education

2321 Gymnastics

2322 Weight Training

2323 Swimming

2324 Tennis

2325 Specific Sports Activities

2331 Physical Education Equivalent

2332 Off-Campus Sports

2341 Lifetime Fitness Education

2351 Sports Physiology

2399 Physical Education—Other

24: Precision Metalwork

2403 Machining

2404 Particular Topics in Machining

2412 Metalworking

2413 Sheet Metal

2414 Welding

2415 Particular Topics in Welding

2495 Precision Metalwork—Related Subjects

2496 Precision Metalwork—Independent Study

2497 Precision Metalwork—OJT

2498 Precision Metalwork—Co-op

2499 Precision Metalwork—Other

25: Public, Protective, and Social Services

2501 Exploration of Public Service Careers

2503 Community Protection

2504 Public Administration

2513 Criminal Justice Assisting

2523 Fire Fighting

2533 Teacher Assisting

2534 Educational Methodology

2543 Civil Engineering

2595 Public, Protective, and Social Services—

Related Subjects

2596 Public, Protective, and Social Services—

Independent Study

2597 Public, Protective, and Social Services—OJT

2598 Public, Protective, and Social Services—Co-op

2599 Public, Protective, and Social Services—Other
K-7

26: Religious Education and Theology

2601 Religious Foundations

2605 Comparative Religion

2606 Eastern Religions

2607 Western Religions

2611 Scriptures

2612 Bible History

2615 Christology

2621 Liturgy and Prayer

2631 Ethics and Morality

2632 Justice, Peace, and Faith

2635 Christian Lifestyle

2641 Ministry

2642 Ministry—Other

2695 Religious Education and Theology—Related

Subjects

2696 Religious Education and Theology—

Independent Study

2699 Religious Education and Theology—Other

27: Social Sciences and History

2701 World Geography

2702 Topics in Geography

2703 IB Geography

2704 World History—Overview

2705 World History—Laboratory

2706 World History and Geography

2707 Modern World History

2708 IB History

2709 Modern European History

2710 AP European History

2711 Ancient Civilizations

2712 Medieval European History

2713 Ancient and Medieval History

2714 World Area Studies

2721 U.S. History—Comprehensive

2722 U.S. History—Laboratory

2723 Early U.S. History

2724 Modern U.S. History

2725 AP U.S. History

2726 State-Specific Studies

2727 U.S. Ethnic/Gender Studies

2729 U.S. History—Other

2730 U.S. Government—Comprehensive

2731 U.S. Government—Laboratory

2732 Topics in U.S. Government

2733 Political Science

2734 Comparative Government

2735 International Relations

2736 AP U.S. Government and Politics

2737 AP Comparative Government and Politics

2738 AP Government

2739 Principles of Democracy

2740 Government and Politics—Other

2741 Economics

2742 Comparative Economics

2743 AP Microeconomics

2744 AP Macroeconomics

2745 AP Economics

2746 IB Economics

2751 Contemporary U.S. Issues

2752 Contemporary World Issues

2753 Western Civilization

2761 Law Studies

2762 Consumer Law

2763 Business Law

2764 Legal System

2770 Social Science

2771 Psychology

2772 Topics in Psychology

2773 AP Psychology

2774 IB Psychology

2775 Sociology

2776 Topics in Sociology

2777 Anthropology

2778 Topics in Anthropology

2779 IB Social Anthropology

2780 Philosophy

2781 Topics in Philosophy

2782 Modern Intellectual History

2783 IB Philosophy

2785 IB Organization Studies

2786 Social Science Research

2796 Social Sciences and History—Independent

Study

2799 Social Sciences and History—Other

28: Special/Exceptional Education

2802 Special Resources

2803 Community Living

2804 Mobility Instruction

2805 Communication Instruction

2806 Social Development Instruction

2807 Transition

2899 Special/Exceptional Education—Other

29: Vocational Home Economics

2901 Home Economics Career Exploration

2912 Food Service

2913 Food Service and Nutrition

2923 Child Care

2924 Elder Care

2932 Clothing/Textiles

2933 Home Furnishings Production

2942 Hospitality—General
K-8

2943 Hospitality—Food Service emphasis

2944 Hospitality—Hotel/Motel emphasis

2945 Travel/Tourism

2952 Institutional Maintenance

2995 Vocational Home Economics—Related

Subjects

2997 Vocational Home Economics—OJT

2998 Vocational Home Economics—Co-op

2999 Vocational Home Economics—Other
L-1

Appendix L

Revisions to the Standards for the

Classification of Federal Data on Race and Ethnicity1

The information provided below describes the reasoning for the change in the Race and Ethnicity Data

Elements between the 1994 and 2000 Editions of the Student Data Handbook. The Office of Management and

Budget (OMB) adopted, in 1997, new standards for classifying race and ethnicity. However, OMB has not

endorsed a set of guidelines for tabulating these data in aggregated reports. In the absence of guidelines for

tabulating racial and ethnic data, many Departmental Programs have not yet adopted the new standards, but

continue to use the older standards set in Directive 15. A description of both is provided here for easy reference.

Directive 15: Presented in the 1994 Edition of the Student Data Handbook

The Standards for the Classification of Federal Data on Race and Ethnicity (Statistical Policy Directive No. 15)

was issued by the Office of Management and Budget (OMB) in 1977. They were designed to provide standard

classification for record keeping, collection, and presentation of data on race and ethnicity in Federal program

administrative reporting and statistical activities. As such, these are standards to which all federal agencies and

programs must adhere.

Directive 15 required a minimum of five acceptable racial and ethnic categories be included in all federal data

collection instruments. The categories and their definitions are as follow:

• American Indian or Alaskan Native: A person having origins in any of the original peoples of North

America, and who maintains cultural identification through tribal affiliation or community recognition.

• Asian or Pacific Islander: A person having origins in any of the original peoples of the Far East, Southeast

Asia, the Indian subcontinent, or the Pacific Islands. This area includes, for example, China, India, Japan,

Korea, the Philippine Islands, and Samoa.

• Black: A person having origins in any of the black racial groups of Africa.

• Hispanic: A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture

or origin, regardless of race.

• White: A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

1997 Standards for the Collection of Federal Data on Race and Ethnicity: Presented in the 2000 Edition of the

Student Data Handbook

In 1994, in response to the need to reflect the increasing diversity of the population of the United States, OMB

began a comprehensive review of the current categories in collaboration with the Interagency Committee for the

Review of the Racial and Ethnic Standards. In 1997, OMB accepted the recommendations of the Interagency

 

1

 The Recommendations from the Interagency Committee for the Review of the Racial and Ethnic Standards is

available from the OMB at the federal register web site at

http://www.whitehouse.gov/omb/fedreg/directive_15.html. The Revisions to the Standards for the

Classification of Federal Data on Race and Ethnicity are also available from the OMB web site at

http://www.whitehouse.gov/omb/fedreg/ombdir15.html. The Draft Provisional Guidance on the

Implementation of the 1997 Standards for the Collection of Federal Data on Race and Ethnicity is available

from the OMB web site at http://www.whitehouse.gov/omb/inforeg/race.pdf.
L-2

Committee. The revised standards have five minimum categories for data on race and two categories for data

on ethnicity (“Hispanic or Latino” and “Not Hispanic or Latino). The new categories and their definitions are

as follow:

Racial Categories

• American Indian or Alaska Native: A person having origins in any of the original peoples of North and

South America (including Central America), and who maintains tribal affiliation or community attachment.

• Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian

subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the

Philippine Islands, Thailand, and Vietnam.

• Black or African American: A person having origins in any of the black racial groups of Africa. Terms

such as “Haitian” or “Negro” can be used in addition to “Black or African American.”

• Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of

Hawaii, Guam, Samoa, or other Pacific Islands.

• White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Ethnic Categories (“Hispanic or Latino” and “Not Hispanic or Latino”)

• Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, Cuban, South or Central American, or

other Spanish culture or origin, regardless of race. The term, “Spanish origin,” can be used in addition to

“Hispanic or Latino.”

For further information, please contact Suzann Evinger, Statistical Policy Office, Office of Information and

Regulatory Affairs, Office of Management and Budget, NEOB, Room 10201, 725 17th Street, N.W.,

Washington, D.C. 20503. Telephone: 202-395-3093.