1988 Federal Register / Vol. 86, No. 6 / Monday, January 11, 2021 / Notices 

Sections 190.10 and 190.24 require that 

any transfers of merchandise must be 

evidenced by business records, as 

defined in section 190.2. 

Type of Information Collection: CBP 

Form 7553 Notice of Intent to Export/ 

Destroy Merchandise. 

Estimated Number of Respondents: 

3,066. 

Estimated Number of Annual 

Responses per Respondent: 20. 

Estimated Number of Total Annual 

Responses: 66,772. 

Estimated Time per Response: 33 

minutes (.55 hours). 

Estimated Total Annual Burden 

Hours: 38,582. 

Dated: January 6, 2021. 

Seth D. Renkema, 

Branch Chief, Economic Impact Analysis 

Branch, U.S. Customs and Border Protection. 

[FR Doc. 2021–00257 Filed 1–8–21; 8:45 am] 

BILLING CODE P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. FEMA–2020–0031] 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Emergency 

Management Agency, U.S. Department 

of Homeland Security. 

ACTION: Notice of a Modified System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the U.S. 

Department of Homeland Security 

(DHS) proposes to modify a current 

system of records titled, ‘‘DHS/Federal 

Emergency Management Agency 

(FEMA)-014 Hazard Mitigation Planning 

and Flood Mapping Products and 

Services Records System of Records.’’ 

This system of records allows DHS/ 

FEMA to collect and maintain records 

on individuals who are involved in the 

creation and updating of flood maps, 

individuals requesting information on 

flood map products or services, and 

individuals involved with hazard 

mitigation planning. DHS/FEMA is 

updating this system of records notice to 

(1) modify the records’ location; (2) 

update the authority for maintenance of 

the system; (3) update the purpose of 

the system; (4) revise the categories of 

individuals covered by the system; (5) 

update the categories of records in the 

system; (6) update record source 

categories; and (7) revise and add 

routine uses. 

DATES: Submit comments on or before 

February 10, 2021. This modified 

system will be effective upon 

publication. New or modified routine 

uses will be effective February 10, 2021. 

ADDRESSES: You may submit comments, 

identified by docket number FEMA– 

2020–0031 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Constantina Kozanas, Chief 

Privacy Officer, Privacy Office, U.S. 

Department of Homeland Security, 

Washington, DC 20528–0655. 

Instructions: All submissions received 

must include the agency name and 

docket number FEMA–2020–0031. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Tammi Hines, (202) 212–5100, FEMAPrivacy@fema.dhs.gov, Acting Senior 

Director for Information Management, 

Federal Emergency Management 

Agency, U.S. Department of Homeland 

Security, Washington, DC 20528. For 

privacy questions, please contact: 

Constantina Kozanas, (202) 343–1717, 

Privacy@hq.dhs.gov, Chief Privacy 

Officer, Privacy Office, U.S. Department 

of Homeland Security, Washington, DC 

20528–0655. 

SUPPLEMENTARY INFORMATION: 

I. Background 

This modified system of records 

notice is being published because the 

Federal Emergency Management Agency 

(FEMA) collects, maintains, uses, 

retrieves, and disseminates personally 

identifiable information of public 

officials, certifiers, applicants, and 

homeowners who are involved in the 

Hazard Mitigation and Flood Mapping 

Process. FEMA administers the National 

Flood Insurance Program (NFIP) and 

Hazard Mitigation Planning programs. 

The Robert T. Stafford Disaster Relief 

and Emergency Assistance Act, as 

amended by the Disaster Mitigation Act 

of 2000, provides the legal basis for 

FEMA and other government agencies to 

undertake a risk-based approach to 

reducing losses from natural hazards 

through mitigation planning. The 

Federal Insurance Mitigation 

Administration’s (FIMA) Mitigation 

Planning Program oversees and provides 

guidance to state, local, tribal, and 

territorial (SLTT) governments that are 

required to develop a FEMA-approved 

risk-based hazard mitigation plan. This 

plan is a precondition for receiving nonemergency disaster assistance from the 

federal government, including funding 

for flood hazard mitigation projects. 

FEMA collaborates with SLTT 

mitigation planners and risk analysts to 

support the development, review, and 

approval of SLTT hazard mitigation 

plans, tracks planned mitigation actions, 

and facilitates collaboration among 

planners and risk analysts. 

The National Flood Insurance Act of 

1968 (NFIA) (42 U.S.C. 4001 et seq.), 

and as further amended by the Biggert 

Waters Flood Insurance Reform Act of 

2012, Public Law 112–141, establishes 

that FEMA will provide flood insurance 

in communities that participate in the 

NFIP by adopting and enforcing 

floodplain management ordinances that 

meet the minimum NFIP requirements. 

The law requires FEMA to provide, 

maintain, and make public flood hazard 

information and maps to support 

floodplain management and insurance 

activities. FEMA’s regulations 

implementing NFIA, including the flood 

mapping program, may be found in 44 

CFR 59–72. 

The NFIA requires insurance 

companies that write flood insurance 

policies on behalf of the NFIP to use 

FEMA flood maps to determine 

insurance rates. These flood maps 

consist of zones or areas. Flood hazard 

areas identified on FEMA flood maps 

are identified as a Special Flood Hazard 

Area (SFHA). SFHA is defined as the 

area that will be inundated by a flood 

event having a 1-percent chance of 

being equaled or exceeded in any given 

year. The 1-percent-annual-chance flood 

is also referred to as the base flood or 

100-year flood. SFHAs are labeled as 

Zone A, Zone AO, Zone AH, Zones A1– 

A30, Zone AE, Zone A99, Zone AR, 

Zone AR/AE, Zone AR/AO, Zone AR/ 

A1–A30, Zone AR/A, Zone V, Zone VE, 

and Zones V1–V30. Moderate flood 

hazard areas, labeled Zone B or Zone X 

(shaded) are also shown on the maps, 

and are the areas between the limits of 

the base flood and the 0.2-percent 

annual-chance (or 500-year) flood. The 

areas of minimal flood hazard, which 

are the areas outside the SFHA and 

higher than the elevation of the 0.2- 

percent-annual-chance flood, are 

labeled Zone C or Zone X (unshaded). 

Members of the public view and 

review these FEMA maps and related 

products online free of charge to 

understand a property’s flood risk. 

Other related information may also be 

shown on different layers that can be 

seen on FEMA’s National Flood Hazard 

Layer available at msc.fema.gov. In 

addition, community officials must use 


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these maps to manage development in 

flood-prone areas. 

FEMA flood maps are subject to 

revision through the Letters of Map 

Change (LOMC) administrative process. 

Letters of Map Changes are documents 

issued by FEMA to revise or amend the 

flood hazard information shown on the 

Flood Insurance Rate Map (FIRM) in 

response to requests from community 

officials and property owners. Letters of 

Map Changes include two types of map 

changes: Letter of Map Amendment 

(LOMA) or Letter of Map Revision 

(LOMR). The procedures for both types 

of map changes are outlined in 44 CFR 

70 and 65, respectively. LOMRs modify 

small portions of flood maps based on 

scientific and technical information 

submitted to FEMA with a request to 

revise flood maps. Conditional Letters of 

Map Revision (CLOMR) are provisional 

findings for flood map revisions based 

on scientific and technical data based 

on proposed changes to floodplain 

conditions. 

Letters of Map Revision Based on Fill 

(LOMR–F) and Conditional LOMR-Fs 

are specific types of (C)LOMR-based 

floodplain changes consisting only of 

placement of earthen fill to raise the 

ground level in the floodplain. LOMAs 

are modifications to the regulatory 

floodplain based on documentation that 

adjacent grade for a particular property 

or structure is naturally higher than the 

predicted flood elevation and was 

therefore inadvertently included in the 

floodplain. A Conditional LOMA 

(CLOMA) is a provisional finding that 

the adjacent grade for a proposed 

structure was inadvertently included in 

the floodplain. A Letter of 

Determination Review (LODR) is a 

finding by FEMA of whether the 

documentation provided by the 

requester shows a particular property to 

be in the floodplain or not. 

Adequate Progress (Zone A99) 

determinations, regulated through 44 

CFR 61.12, provide for lower flood 

insurance premium rates in areas where 

FEMA determines that a community has 

made adequate progress on its 

construction or reconstruction of a 

project designed for flood risk 

reduction. These areas, landward of the 

flood protection system, are designated 

as Zone A99 on the FIRM and flood 

insurance premium rates and floodplain 

management requirements are generally 

less than those required in other SFHAs 

(e.g., Zone AE, Zone AO, and Zone AH). 

Flood Protection Restoration (Zone AR) 

determinations, regulated through 44 

CFR 65.14, may provide reduced flood 

insurance premium rates and floodplain 

management regulations in areas where 

FEMA has issued a determination that 

a project is sufficiently underway to 

restore a flood protection system to meet 

44 CFR 65.10 accreditation 

requirements. Areas landward of the 

flood protection system that are being 

rehabilitated are designated as Zone AR 

on the FIRM, and may have base flood 

elevations (BFE) representing the 

current risk as if the flood protection 

system was not in place. 

FEMA accepts, reviews, and tracks 

applications from levee owners and 

communities seeking Zone AR 

designations, Zone A99 designations, 

and recognition of accredited levee 

systems on FIRMs. To support a 

mapping project, levee owners and 

communities have the responsibility to 

provide documentation that either a 

levee system meets the requirements of 

44 CFR 65.10 to have the levee system 

shown as accredited (i.e., provide 

protection from the 1-percent-annualchance flood) or the levee system meets 

the mapping procedure(s) for nonaccredited levee systems. 

FEMA performs the following tasks in 

support of flood mapping: 

• Identify and prioritize the need for 

flood hazard data updates; 

• Schedule and track progress and 

quality of flood hazard and risk studies; 

• Conduct community outreach and 

coordinate with SLTT officials and the 

public on the flood hazard and risk 

study process; 

• Collect information to support flood 

hazard analysis from a wide variety of 

sources including SLTT government 

organizations and other organizations 

such as levee owners; 

• Provide public review of the 

proposed flood hazard data; 

• Adjudicate administrative appeals 

to flood hazards and flood elevations; 

• Coordinate and track the request 

and processing of flood map revisions 

and amendments; 

• Publish and distribute map 

revisions, amendments, flood hazard 

and risk data, maps, and related 

information; 

• Respond to inquiries from 

stakeholders and help to resolve issues 

related to flood maps; 

• Monitor the effectiveness of 

program delivery and stakeholder 

satisfaction; and 

• Collaborate with SLTT mitigation 

planners and risk analysts to support 

the development, review, and approval 

of SLTT hazard mitigation plans, track 

planned mitigation actions, and 

facilitate collaboration among planners 

and risk analysts. 

The administrative appeals processes 

referenced above satisfy due process 

obligations owed to affected 

communities and property holders. This 

requirement includes making available 

to the public the relevant data 

documenting the scientific and 

technical basis of the maps and 

documenting the community and public 

coordination processes associated with 

the development and publication of the 

maps. The NFIA also requires 

participating communities to adopt 

these maps as the basis for their land 

use regulations. 

FEMA obtains information about 

individuals in various forms (paper and 

electronic): By communicating with 

SLTT officials, their contractors, and 

community members about flood maps 

and hazard mitigation plans; by 

collecting requests for LOMCs from 

public records; through FEMA’s 

websites; and by operating call centers. 

These activities allow FEMA to assist 

states with mitigation planning, as well 

as to ensure FIRMs are accurate and up 

to date. 

FEMA is updating this system of 

records notice to reflect the following 

changes. First, the system location has 

been updated to more accurately reflect 

the location of the records at the FEMA 

Headquarters in Washington, DC and at 

field offices and electronically in the 

Risk Analysis and Management (RAM) 

System (formerly Mapping Information 

Platform (MIP) system, the Map Service 

Center, and Risk Map collaboration 

sites) and LOMA-Logic. Second, the 

Biggert Waters Flood Insurance Reform 

Act of 2012, Public Law 112–141, 126 

Stat. 916 (and codified in sections of 42 

U.S.C. secs. 4101–4130) was added as 

an authority for maintenance of the 

system and provides for public 

disclosure flood hazard information and 

maps to support floodplain management 

and insurance activities. Third, the 

purpose of the system is being updated 

to document the broader flood mapping, 

risk analysis, and hazard mitigation 

planning functions supported by the 

system, and to include community 

outreach, including public meetings, in 

the hazard mitigation and flood 

mapping processes. Fourth, the 

categories of individuals have been 

revised to clarify that property owners 

include applicants for letters of map 

change and to more accurately reflect 

individuals solicited to attend public 

meetings related to flood hazard 

identification and hazard mitigation and 

flood mapping activities. Fifth, the 

categories of records have been updated 

to clarify that information collected 

regarding property owners includes 

applicants for Letters of Map Change; to 

include business website and business 

social media account information for 

public officials, certifiers, and others 


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included in the approval process; and to 

include public records (including voter 

records, tax records, real estate records, 

or directories) that are collected to 

conduct outreach for attendance in 

public meetings related to Letters of 

Map Change. Sixth, record source 

categories are being updated to clarify 

that records come from homeowners, 

tenants, state/local/tribal/territorial 

government, and public records. 

Seventh, Routine Use E is being 

modified and Routine Use F is being 

added to conform to Office of 

Management and Budget Memorandum 

M–17–12 regarding breach notification 

and investigation. Routine Use K was 

added to reflect that pursuant to the 

National Flood Insurance Act, FEMA 

routinely makes available to the public: 

Name, business contact information, 

and professional license information for 

public officials, certifiers, engineers, 

and other licensed professionals and 

their staff who participate in the 

development, update, and approval of 

flood hazard maps. Additionally, this 

routine use reflects that the address of 

the subject property is also publicly 

disclosed. Routine Use L was added to 

account for testing of new technology 

compatible with the purpose of this 

system of records. 

Furthermore, this notice includes 

non-substantive changes to simplify the 

formatting and text of the previously 

published notice. 

Consistent with DHS’s information 

sharing mission, information stored in 

the DHS/FEMA–014 Hazard Mitigation 

Planning and Flood Mapping Products 

and Services System of Records may be 

shared with other DHS Components that 

have a need to know the information to 

carry out their national security, law 

enforcement, immigration, intelligence, 

or other homeland security functions. In 

addition, DHS/FEMA may share 

information with appropriate federal, 

state, local, tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This modified system will be 

included in DHS’s inventory of record 

systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which federal government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. Additionally, the Judicial 

Redress Act (JRA) provides covered 

persons with a statutory right to make 

requests for access and amendment to 

covered records, as defined by the JRA, 

along with judicial review for denials of 

such requests. In addition, the JRA 

prohibits disclosures of covered records, 

except as otherwise permitted by the 

Privacy Act. 

Below is the description of the DHS/ 

FEMA–014 Hazard Mitigation Planning 

and Flood Mapping Products and 

Services Records. 

In accordance with 5 U.S.C. sec. 

552a(r), DHS has provided a report of 

this system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM NAME AND NUMBER: 

U.S. Department of Homeland 

Security (DHS)/Federal Emergency 

Management Agency (FEMA)–014 

Hazard Mitigation Planning and Flood 

Mapping Products and Services Records 

System of Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at the FEMA 

Headquarters in Washington, DC and 

field offices. Additionally, records may 

be located in the Risk Analysis and 

Management (RAM) system (formerly 

Mapping Information Platform (MIP) 

system, the Map Service Center, and 

Risk Map collaboration sites) and the 

LOMA-Logic system. 

Primary Production Server/Data 

Storage Locations: 

Alleghany Ballistics Laboratory Data 

Center (Operated by IBM), Rocket 

Center, WV 

CDS Operations Sites: 

Primary Local Operations Site 

(Operated by IBM), Fairfax, VA 

Alleghany Ballistics Laboratory Data 

Center (Operated by IBM), Rocket 

Center, WV 

Secondary Local Operations Site 

(Operated by Michael Baker 

International), Alexandria, VA 

Backup Data Storage Sites (In 

Addition to Sites Already Listed Above): 

Alleghany Ballistics Laboratory 

(Operated by IBM), Rocket Center, WV 

Iron Mountain Secure Offsite Storage, 

Various U.S. locations 

SYSTEM MANAGER(S): 

Program Management, Risk 

Management Program, Federal 

Insurance and Mitigation 

Administration, 400 C Street SW, 

Washington, DC 20472. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The National Flood Insurance Act of 

1968, as amended, including the Biggert 

Waters Flood Insurance Reform Act of 

2012, Public Law 112–141, 126 Stat. 916 

(codified in sections of 42 U.S.C. secs. 

4001–4130); The Robert T. Stafford 

Disaster Relief and Emergency 

Assistance Act, as amended by the 

Disaster Mitigation Act of 2000 (DMA 

2000), Public Law 106–390, 14 Stat. 

1552; and 44 CFR parts 59–72. 

PURPOSE(S) OF THE SYSTEM: 

The purposes of this system of records 

are to support FEMA’s flood mapping, 

risk analysis, and hazard mitigation 

planning functions, which are to: 

Identify and prioritize the need for flood 

hazard updates; schedule and track 

progress and quality of flood hazard and 

risk studies; conduct community 

outreach and coordinate with SLTT 

officials and the public on the flood 

hazard and risk study process; collect 

information to support flood hazard 

analysis from a wide variety of sources, 

including SLTT government 

organizations and other organizations 

such as levee owners; provide public 

review of the proposed flood hazard 

data; adjudicate administrative appeals 

to flood hazards and flood elevations; 

coordinate and track the request and 

processing of flood map revisions and 

amendments; publish and distribute 

flood hazard and risk data, maps, and 

related information, as well as updates, 

revisions, and amendments thereto; 

respond to inquiries from stakeholders 

and help to resolve issues related to 

flood maps; monitor the effectiveness of 

program delivery and stakeholder 

satisfaction; and collaborate with SLTT 

officials to support the development, 

review, and approval of SLTT hazard 

mitigation plans, track planned 

mitigation actions, and facilitate 

collaboration among planners and risk 

analysts. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the general public, 

including: Letters of map change 

applicants/property owners, developers, 

investors, and their representatives; 

realtors; certifiers, including Registered 

Professional Engineers and Licensed 

Land Surveyors; state, local, tribal, or 

territorial government officials with 

authority over a community’s flood 


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plain management activities, which 

includes Mapping Review Partners 

(MRP); potential or confirmed 

respondents to customer service 

surveys/focus groups; potential or 

confirmed attendees at FEMA’s public 

meetings or other outreach activities 

related to flood hazard identification 

and flood mapping activities; and FEMA 

staff and stakeholders registered to use 

FEMA’s information technology systems 

and collaboration sites. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

• Full name; 

• Position or title; 

• Email addresses; 

• Addresses (mailing and property); 

• Business website or business social 

media account information; 

• Public Records (such as voter 

records, tax records, real estate records, 

or directories) to conduct outreach 

activities; 

• Company or community name; 

• Organization or agency name; 

• Six-digit NFIP community number; 

• Fax number; 

• Professional license number; 

• Professional license expiration date; 

• Signature; 

• Signature date; 

• Fill placement and date; 

• Type of construction; 

• Elevation data; 

• Base Flood Elevation (BFE) data; 

• Legal property description; 

• FEMA region number (1–10); 

• Transcripts of conversations with 

FEMA call centers or helpdesk 

including name, address, phone 

number, email address, caller type (e.g., 

property owner, realtor), chat subject, 

and chat subject category; 

• Bank name and account 

information including electronic funds 

transfer, and credit/debit card account 

information; 

• Payment confirmation number; 

• User account creation and access 

information; and 

Æ Username; 

Æ Activation code; 

Æ Password; 

Æ Roles and responsibilities; 

Æ Challenge questions and answers; 

and 

Æ System permissions or permission 

levels. 

• Voluntary response to customer 

satisfaction and experience surveys and 

focus groups, including demographic 

information about the individual. 

RECORD SOURCE CATEGORIES: 

Records are obtained from individuals 

(e.g., home and property owners, 

tenants, investors, and property 

developers, or their representatives); 

LOMC Certifiers (e.g., Registered 

Professional Engineers and Licensed 

Land Surveyors); state, local, tribal, or 

territorial government officials, 

including those with authority over a 

community’s floodplain management 

activities or other land use, which 

includes MRPs; FEMA staff and 

stakeholders registered to use 

SharePoint information and 

collaboration portals; the FEMA 

Community Information System (CIS) 

system; and the cloud-based LOMA– 

LOGIC tool. Records may also be 

obtained from public records 

maintained by SLTT or private entities, 

such as tax records, real estate records, 

voter records or directories. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. sec. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. sec. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including the U.S. Attorneys Offices, or 

other federal agencies conducting 

litigation or proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity, 

only when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. secs. 2904 and 

2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when (1) DHS suspects or 

has confirmed that there has been a 

breach of the system of records; (2) DHS 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, DHS 

(including its information systems, 

programs, and operations), the federal 

government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

F. To another federal agency or 

federal entity, when DHS determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

federal government, or national security, 

resulting from a suspected or confirmed 

breach. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

I. To state and local governments 

pursuant to signed agreements allowing 

such governments to assist FEMA in 

making LOMC determinations. 

J. To the U.S. Department of the 

Treasury for the processing of payments 

for products and services. 

K. To the public, in accordance with 

the National Flood Insurance Act, the 

following information: Names and 

business contact information of 

certifiers, public officials, and others 

involved in the development, update, 

and approval of flood hazard maps, 


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including business websites or business 

social media account information as 

well as the address of the subject 

property. This does not include names 

or other information regarding the 

applicant/property owner. 

L. To appropriate federal, state, local, 

tribal, or foreign governmental agencies 

or multilateral governmental 

organizations, with the approval of the 

Chief Privacy Officer, when DHS is 

aware of a need to use relevant data, 

that relate to the purpose(s) stated in 

this SORN, for purposes of testing new 

technology. 

M. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information, when disclosure is 

necessary to preserve confidence in the 

integrity of DHS, or when disclosure is 

necessary to demonstrate the 

accountability of DHS’s officers, 

employees, or individuals covered by 

the system, except to the extent the 

Chief Privacy Officer determines that 

release of the specific information in the 

context of a particular case would 

constitute a clearly unwarranted 

invasion of personal privacy. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

DHS/FEMA stores records in this 

system electronically or on paper in 

secure facilities in a locked drawer 

behind a locked door. The records may 

be stored on magnetic disc, tape, and 

digital media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

DHS/FEMA retrieves records by 

name, address information, legal 

description of property, order number, 

and account number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

In accordance with NARA authority 

N1–311–01–2, item 1, and FEMA 

records disposition schedule FIA 1–2–2, 

FEMA retires community case file 

materials to off-site storage when the 

record is three years old and destroys 

the record 100 years after the retirement 

date. 

In accordance with NARA authority 

N1–311–86–1, item 2.A.2, and FEMA 

Records Disposition Schedule FIA–2, 

appeals records are cut off after the 

appeal is resolved or the appealed map 

becomes effective and are retired two 

years after cutoff. FEMA destroys 

appeals records 20 years after cutoff. 

Pursuant to NARA authority N1–311– 

86–1, item 2.A.3, and FEMA Records 

Disposition Schedule FIA–3, digital 

preliminary flood maps are destroyed 

five years after FEMA issues a flood 

elevation determination or insurance 

rate map. 

Pursuant to NARA authority N1–311– 

86–1, item 2.A.4, and FEMA Records 

Disposition Schedule FIA–4, flood 

elevation determination (or insurance 

rate) maps are permanent, cut off when 

superseded, and transferred directly to 

the National Archives five years after 

cutoff, or sooner, for permanent storage. 

Pursuant to NARA authority DAA– 

GRS–2016–0012–0002, NARA’s General 

Record Schedule 5.5, item 20, and 

FEMA Records Disposition Schedule 

COMM 2, FEMA stores copies of checks 

and credit card numbers received by 

mail from stakeholders who request 

changes to the flood maps and who 

request engineering library services to 

obtain copies of flood map information 

for one year. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

DHS/FEMA safeguards records in this 

system according to applicable rules 

and policies, including all applicable 

DHS automated systems security and 

access policies. DHS/FEMA has 

imposed strict controls to minimize the 

risk of compromising the information 

that is being stored. Access to the 

computer system containing the records 

in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to and 

notification of any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Chief Privacy 

Officer and FEMA’s Freedom of 

Information Act (FOIA) Officer, whose 

contact information can be found at 

http://www.dhs.gov/foia under ‘‘Contact 

Information.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her, the individual may submit the 

request to the Chief Privacy Officer and 

Chief Freedom of Information Act 

Officer, U.S. Department of Homeland 

Security, Washington, DC 20528–0655. 

Even if neither the Privacy Act nor the 

Judicial Redress Act (JRA) provide a 

right of access, certain records about 

you may be available under the 

Freedom of Information Act. 

When an individual is seeking records 

about himself or herself from this 

system of records or any other 

Departmental system of records, the 

individual’s request must conform with 

the Privacy Act regulations set forth in 

6 CFR part 5. The individual must first 

verify his/her identity, meaning that the 

individual must provide his/her full 

name, current address, and date and 

place of birth. The individual must sign 

the request, and the individual’s 

signature must either be notarized or 

submitted under 28 U.S.C. sec. 1746, a 

law that permits statements to be made 

under penalty of perjury as a substitute 

for notarization. While no specific form 

is required, an individual may obtain 

forms for this purpose from the Chief 

Privacy Officer and Chief Freedom of 

Information Act Officer, http://

www.dhs.gov/foia or 1–866–431–0486. 

In addition, the individual should: 

• Explain why he or she believes the 

Department would have information 

being requested; 

• Identify which component(s) of the 

Department he or she believes may have 

the information; 

• Specify when the individual 

believes the records would have been 

created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records. 

If the request is seeking records 

pertaining to another living individual, 

the request must include an 

authorization from the individual whose 

record is being requested, authorizing 

the release to the requester. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and the 

individual’s request may be denied due 

to lack of specificity or lack of 

compliance with applicable regulations. 

CONTESTING RECORD PROCEDURES: 

For records covered by the Privacy 

Act or covered JRA records, individuals 

may make a request for amendment or 

correction of a record of the Department 

about the individual by writing directly 

to the Department component that 

maintains the record, unless the record 

is not subject to amendment or 

correction. The request should identify 

each particular record in question, state 

the amendment or correction desired, 

and state why the individual believes 

that the record is not accurate, relevant, 

timely, or complete. The individual may 

submit any documentation that would 

be helpful. If the individual believes 

that the same record is in more than one 

system of records, the request should 

state that and be addressed to each 

component that maintains a system of 

records containing the record. 


jbell on DSKJLSW7X2PROD with NOTICES
Federal Register / Vol. 86, No. 6 / Monday, January 11, 2021 / Notices 1993 

NOTIFICATION PROCEDURES: 

See ‘‘Record Access Procedures’’ 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None 

HISTORY: 

82 FR 49404 (October 25, 2017); 71 FR 

7990 (February 15, 2006). 

Constantina Kozanas, 

Chief Privacy Officer, U.S. Department of 

Homeland Security. 

[FR Doc. 2021–00307 Filed 1–8–21; 8:45 am] 

BILLING CODE 9111–19–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–7041–N–01; OMB Control 

No. 2528–0259] 

60-Day Notice of Proposed Information 

Collection: Family Options Study: 

Long-Term Followup 

AGENCY: Office of the Assistant 

Secretary for Policy Development and 

Research, HUD. 

ACTION: Notice. 

SUMMARY: The U.S. Department of 

Housing and Urban Development (HUD) 

is seeking approval from the Office of 

Management and Budget (OMB) for the 

information collection described below. 

In accordance with the Paperwork 

Reduction Act, HUD is requesting 

comment from all interested parties on 

the proposed collection of information. 

The purpose of this notice is to allow for 

60 days of public comment. 

DATES: Comments Due Date: March 12, 

2021. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this proposal. Comments should refer to 

the proposal by name and/or OMB 

Control Number and should be sent to: 

Anna P. Guido, Reports Management 

Officer, QDAM, Department of Housing 

and Urban Development, 451 7th Street 

SW, Room 4176, Washington, DC 

20410–5000; telephone 202–402–5534 

(this is not a toll-free number) or email 

at Anna.P.Guido@hud.gov for a copy of 

the proposed forms or other available 

information. Persons with hearing or 

speech impairments may access this 

number through TTY by calling the tollfree Federal Relay Service at (800) 877– 

8339. 

FOR FURTHER INFORMATION CONTACT: 

Anna P. Guido, Reports Management 

Officer, QDAM, Department of Housing 

and Urban Development, 451 7th Street 

SW, Washington, DC 20410; email Anna 

P. Guido at Anna.P.Guido@hud.gov or 

telephone 202–402–5535. This is not a 

toll-free number. Persons with hearing 

or speech impairments may access this 

number through TTY by calling the tollfree Federal Relay Service at (800) 877– 

8339. 

Copies of available documents 

submitted to OMB may be obtained 

from Ms. Guido. 

SUPPLEMENTARY INFORMATION: This 

notice informs the public that HUD is 

seeking approval from OMB for the 

information collection described in 

Section A. 

A. Overview of Information Collection 

Title of Information Collection: 

Family Options Study: Long-Term 

Followup. 

OMB Approval Number: 2528–0259. 

Type of Request: Reinstatement 

without change of a previously 

approved collection. 

Form Number: NA. 

Description of the need for the 

information and proposed use: The 

purpose of this proposed information 

collection is to locate the families that 

enrolled in the U.S. Department of 

Housing and Urban Development’s 

(HUD) Family Options Study between 

September 2010 and January 2012 and 

to update their current contact 

information. 

The Family Options Study is a multisite experiment designed to test the 

impacts of different housing and service 

interventions on homeless families in 

five key domains: Housing stability, 

family preservation, adult well-being, 

child well-being, and self-sufficiency. 

Both the design and the scale of the 

study provides a strong basis for 

conclusions about the relative impacts 

of the interventions over time, and data 

collected at two previous points in time, 

twenty (20) months after random 

assignment and thirty-seven (37) 

months after random assignment, 

yielded powerful evidence regarding the 

positive impact of providing a non-timelimited housing subsidy to a family 

experiencing homelessness. It is 

possible, though, that some effects of the 

various interventions might change over 

time or take longer to emerge, 

particularly for child well-being. 

Therefore, HUD plans to conduct a 

followup survey of study families 

roughly eleven years after enrollment 

into the study. Locating, reengaging, and 

updating the contact information for 

study families will be critical to 

supporting a healthy response rate for 

the planned 11-year followup survey. 

This Federal Register Notice provides 

an opportunity to comment on the 

Participant Update Contact Form that 

will be used to reengage with study 

families and gather updated contact 

information. 

Respondents: Families enrolled in the 

Family Options Study. 

Estimated Number of Respondents: 

This information collection will affect 

2,241 individuals. 

Estimated Time per Response: 

Completion of the Participant Update 

Contact Form is expected to take, on 

average, five minutes, or 0.08 hours. 

Frequency of Response: The 

Participant Update Contact Form will be 

completed be each family a single time. 

Estimated Total Annual Burden 

Hours: The estimated total annual 

burden of this information collection is 

179 hours. 

Estimated Total Annual Cost: The 

estimated total annual cost for this 

information collection is $1,817. The 

estimated total annual cost is calculated 

by multiplying the total number of 

respondent hours (179) by $10.15. The 

amount of $10.15 was calculated using 

the minimum hourly wage ($7.25) plus 

an assumed 40 percent for fringe 

benefits. 

Respondent’s Obligation: Voluntary. 

Legal Authority: The survey is 

conducted under Title 12, United States 

Code, Section 1701z and Section 3507 

of the Paperwork Reduction Act of 1995, 

44, U.S.C., 35, as amended. 

ANNUALIZED BURDEN TABLE

Information collection Number of 

respondents 

Frequency of 

response 

Responses 

per annum 

Burden hour 

per response 

Annual 

burden 

hours 

Hourly 

cost per 

response 

Cost 

Participant Update Contact Form .................. 2,241 1 1 .08 179 $10.15 $1,816.85 

Total ...................... 2,241 ........................ ........................ ........................ 179 ........................ 1,816.85 


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