Department of Education

PROGRAM ADMINISTRATION

Fiscal Year 2014 Budget Request

CONTENTS

Page

Appropriations Language ........................................................................................................Z-1

Analysis of Language Provisions and Changes....................................................................... Z-2

Amounts Available for Obligation ............................................................................................Z-3

Obligations by Object Classification ........................................................................................Z-4

Summary of Changes .............................................................................................................Z-5

Authorizing Legislation............................................................................................................Z-8

Appropriations History.............................................................................................................Z-9

Significant Items in FY 2013 Appropriations Reports............................................................. Z-10

Summary of Request ............................................................................................................ Z-11

Activities:

Salaries and Expenses...................................................................................................... Z-12

Building Modernization ...................................................................................................... Z-33

Supplementary Tables:

Summary of Full-time Equivalent Employment by Office ................................................... Z-35

Summary of Budget Authority by Office............................................................................. Z-36
PROGRAM ADMINISTRATION

Z-1

Appropriation Language

For carrying out, to the extent not otherwise provided, the Department of Education 

Organization Act, including rental of conference rooms in the District of Columbia and hire of

three passenger motor vehicles, [$463,815,000] $463,450,000, of which $2,000,000, to remain 

available until expended, shall be for relocation of and renovation of buildings occupied by 

Department staff. (Department of Education Appropriations Act, 2013.)1

NOTES

A full-year 2013 appropriation for this account was not enacted at the time the budget was prepared; 

therefore, this account is operating under a continuing resolution (P.L. 112-175). The amounts included for 2013 

reflect the annualized level provided by the continuing resolution.

Each language provision that is followed by a footnote reference is explained in the Analysis of Language 

Provisions and Changes document, which follows the appropriation language.
PROGRAM ADMINISTRATION

Z-2

Analysis of Language Provisions and Changes

Language Provision Explanation

1

...of which, $2,000,000, to remain available 

until expended, shall be for relocation of and 

renovation of buildings occupied by 

Department staff.

This language provides for the availability of 

funds to remain available until expended for 

relocation of and renovations of buildings 

occupied by Department staff.
PROGRAM ADMINISTRATION

Z-3

Amounts Available for Obligation

(dollars in thousands)

Appropriation and Adjustments 2012 2013 2014

Discretionary budget authority:

Discretionar y budget authority:Annual appropriation ................................................ $447,104 $446,259 $463,450

Discretionar y budget authority:Across-the-board reduction (P.L. 112-74)................. -845 0 0

Discretionar y budget authority:Across-the-board increase (P.L. 112-175) ................ 0 +2,731 0

Spendi ng authority fr om offsetti ng 

collections from:Subtotal, budget authority ......................................... 446,259 448,990 463,450

Unobligated balance, start of year............................... 2,406 9,963 0

Recovery of prior-year obligations ............................... 7,559 0 0

Unobligated balance expiring ...................................... -193 0 0

Unobligated balance, end of year................................ -9,963 0 0

Total, direct obligations ............................................ 446,068 458,953 463,450
PROGRAM ADMINISTRATION

Z-4

Obligati ons by Obj ect Classi fication

Obligations by Object Classification

(dollars in thousands)

Object Class 2012 2013 2014

11.10 Full-time permanent $193,970 $206,252 $209,402

11.31 Full-time temporary 22,830 12,501 12,701

11.32 Part-time 4,783 687 692

11.33 Consultants 592 95 96

11.51 Overtime 299 363 329

11.52 Awards 2,293 2,200 2,200

11.80 Other Compensation 0 0 0

 Compensation subtotal 224,767 222,098 225,420

12.00 Benefits 63,000 64,748 66,407

13.10 Benefits for former personnel 2,527 180 180

21.00 Travel 4,529 4,357 4,294

22.00 Transportation of things 47 1 1

23.10 Rental Payments to GSA 41,597 43,200 43,508

23.31 Communications 874 451 451

23.32 Postage/fees 1,052 759 759

 Subtotal 23 43,523 44,410 44,718

24.00 Printing & Reproduction 1,147 1,322 1,339

25.10 Advisory and Assistance Svcs 2,659 2,478 2,704

25.21 Other Services 16,597 20,785 22,473

25.22 Training/Tuition/Contracts 2,242 2,367 2,343

25.23 Field Readers 20 0 0

25.30 Goods/Services from Gov't 21,984 22,570 22,214

25.40 Operations/Maint of Facilities 1 0 0

25.71 Operations/Maint of Equipment 757 1,184 1,229

25.72 IT Services/Contracts 59,706 63,892 66,003

 Subtotal 25 103,966 113,276 116,966

26.00 Supplies 612 694 702

31.01 IT Equipment/Software 522 624 660

31.03 Other Equipment 428 4,761 1,209

 Subtotal 31 950 5,385 1,869

32.00 Building Alterations 1,000 2,482 1,554

43.10 Interest and Dividends 0 0 0

Total, Obligations 446,068 458,953 463,450

Total Pers. Comp. & Ben. 290,294 287,026 292,007

Total Non-Personnel 155,774 171,927 171,443

 Note: The amount shown in FY 2013 includes a 0.612 percent across-the-board increase 

provided in P.L. 112-175. 
PROGRAM ADMINISTRATION

Z-5

Summary of Changes

(dollars in thousands)

2013................................................................................................. $446,2591

2014................................................................................................. 463,450

Net change ............................................................... +17,191

_________________

1 Excludes a 0.612 percent across-the-board increase of $2.731 million provided by P.L. 112-175.

Increases: 2013 base Change from base

Built in:

BuiltIncrease in salaries primarily for 16 additional FTE 

in 2014 and to support a proposed 1 percent pay 

raise. $219,535 +$3,356

BuiltIncrease in benefits for the Department’s share of 

health, retirement, and other benefits. 64,928 +1,659

BuiltIncrease in GSA rental payments due primarily to 

new occupancy and lease agreements. 43,200 +308

Program:

ProgramIncrease in printing. 1,322 +17

ProgramIncrease in advisory and assistance services for 

Indirect Cost Determination services. 2,478 +226

ProgramIncrease in other services mainly for Science, 

Technology, Engineering and Mathematics 

support. 18,054 +4,419

ProgramIncrease in goods and services from the 

Government for building modernization 

renovations. 0 +100

ProgramIncrease in goods and services from the 

Government for physical security. 4,038 +254

ProgramIncrease in goods and services from the 

Government for GovDelivery. 129 +75

ProgramIncrease in goods and services from the 

Government for the e-Government: Grants.gov 

initiative. 476 +72
PROGRAM ADMINISTRATION

Z-6

Summary of Changes

(dollars in thousands)

Increases: 2013 base Change from base

Program:

ProgramIncrease in goods and services from the 

Government for the e-Government: Integrated 

Acquisition Environment initiative. 67 +9

ProgramIncrease in supplies. 694 +8

ProgramIncrease in contracted IT services for EDCAPS, the 

Department’s core financial system, primarily for a 

new contracts and purchasing system and 

continued operations of EDCAPS. 7,396 +5,025

ProgramIncrease in contracted IT services to improve data 

quality and functionality of EDFacts, designed to 

measure student achievement. 10,543 +1,054

ProgramIncrease in IT services from the Government for IT 

security. 4,501 +498

ProgramIncrease in operations and maintenance. 1,184 +45

ProgramIncrease in IT equipment and software. 624 +36

ProgramIncrease in IT services and contracts for space 

modifications of Department occupied buildings. 0 +120

ProgramIncrease in other equipment primarily for the 

building modernization alterations of Department 

occupied buildings. 0 +980

ProgramIncrease in building alterations primarily for space 

modifications of Department occupied buildings. 0 +800

Subtotal, increases +19,061

Decreases: 2013 base Change from base

Program:

ProgramDecrease in overtime. $363 -34

ProgramDecrease in travel. 4,357 -63

ProgramDecrease in training. 2,367 -24
PROGRAM ADMINISTRATION

Z-7

Summary of Changes

(dollars in thousands)

Decreases: 2013 base Change from base

Program:

ProgramDecrease in goods and services from the 

Government primarily for physical security 

background investigations. 1,794 -638

ProgramDecrease in goods and services from the 

Government for the e-Government: E-Rulemaking 

initiative. 316 -284

ProgramDecrease in goods and services from the 

Government for e-Government: Enterprise Human 

Resources Integration.

133 -63

ProgramDecrease in IT services in EDWeb and EDUCATE. 2,526 -764

Subtotal, decreases -1,870

Net Change +17,191
PROGRAM ADMINISTRATION

Authorizing Legislation

(dollars in thousands)

Activity

2013

Authorized

2013

Estimate

2014

Authorized

2014

Request

Salaries and expenses (DEOA) Indefinite $446,259 Indefinite $461,450

Building Modernization (DEOA) Indefinite 0 Indefinite 2,000

Total definite authorization 0 0

Total appropriation 446,259 463,450

Total annual appropriation including 0.612 percent ATB increase 448,990

Z-8
PROGRAM ADMINISTRATION

Z-9

Appropriations History

(dollars in thousands)

Year

Budget 

Estimate 

to Congress

House 

Allowance Footnote

Senate 

Allowance Foot

-

note AppropriationFoot

-

note

2005 $429,778 $421,055 $420,379 $419,280

2006 418,992 410,612 411,992 411,150

2007 425,966 N/A1 N/A1 418,5871

2008 446,934 219,487 432,631 411,274

2009 444,439 422,1852 427,9392 433,482

2010 456,500 452,200 452,2003 456,200

2011 492,488 465,0004 492,4883 455,2885

2012 479,038 449,8156 449,0746 446,259

2013 448,470 446,2597 448,4707 448,9908

2014 463,450

1 This account operated under a full-year continuing resolution (P.L. 110-5). House and Senate allowances are 

shown as N/A (Not Available) because neither body passed a separate appropriations bill. 2 The levels for the House and Senate allowances reflect action on the regular annual 2009 appropriations bill, 

which proceeded in the 110th Congress only through the House Subcommittee and the Senate Committee. 3 The level for the Senate allowance reflects Committee action only. 4 The level for the House allowance reflects the House-passed full-year continuing resolution. 5 The level for appropriation reflects the Department of Defense and Full-Year Continuing Appropriations Act, 2011

(P.L. 112-10). 6 The level for the House allowance reflects an introduced bill and the level for the Senate allowance reflects

Senate Committee action only. 7 The levels for the House and Senate allowances reflect action on the regular annual 2013 appropriations bill, 

which proceeded in the 112th Congress only through the House Subcommittee and the Senate Committee. 8 The amount shown includes the 0.612 percent across-the-board increase provided by P.L. 112-175, in effect 

through March 27, 2013.
PROGRAM ADMINISTRATION

Z-10

Significant Items in FY 2013 Appropriations Report

Geography Education

Senate: The Committee is concerned with deficiencies in geography education at the 

elementary and secondary education levels and geographic education research 

in the United States. The Committee recognizes that a sound understanding of 

geography is critical to ensuring that the American workforce is qualified for jobs 

in geospatial technologies and other emerging industries. The Committee directs 

GAO to conduct a study on the status of geographic education and the ability of 

U.S. graduates to fill and retain skilled jobs, particularly in geospatial 

technologies. Additionally, recognizing fiscal constraints on States and LEAs, the 

Committee requests GAO to report on the challenges elementary and secondary 

schools face in providing geographic education within limited resources.

Response: The Department recognizes that GAO is directed to conduct this study and will 

comply in providing related information upon request.
Z-11

Summary of Request

Click here for accessible version 

(in thousands of dollars) 2014

Category 2012 2013 President's

Account, Program and Activity Code Appropriation Appropriation Budget Amount Percent

Program Administration (DEOA)

1. Salaries and expenses D 446,259 446,259 461,450 15,191 3.404%

2. Building modernization D 0 0 2,000 2,000 ---

Total D 446,259 446,259 463,450 17,191 3.852%

Across-the-board 0.612% increase applied to discretionary appropriation, provided in P.L. 112-175. 2,731

Total 446,259 448,990 463,450 17,191 3.852%

NOTES: D = discretionary program, M = mandatory program; FY = fiscal year 

FY 2013 discretionary appropriation amounts are based on P.L. 112-175, the Continuing Appropriations Resolution, 2013, that provided appropriations through March 27, 2013. FY 2013 mandatory amounts are 

either specifically authorized levels, or are based on FY 2013 President's Budget Policy, updated for more recent estimates of mandatory costs, or FY 2014 President's Budget Policy, as applicable.

Detail may not add to totals due to rounding.

2014 President's Budget 

Compared to 2012 Appropriation

Z-11
PROGRAM ADMINISTRATION

Z-12

Salaries and Expenses

(DEOA)

(dollars in thousands)

FY 2014 Authorization: Indefinite

Budget authority:

Annual Fund

2012 2013 2014

Change

from 2012

Personnel Costs 290,294 $287,026 $292,007 +$1,713

Non-personnel costs 155,965 159,233 169,443 +13,478

Total 446,259 446,2591 461,450 +15,191

FTE 2,053 2,035 2,051 -2

__________________ 1 Excludes a 0.612 percent across-the-board increase provided by P.L. 112-175.

____________________________________________________________________________

PROGRAM DESCRIPTION

The Program Administration account provides a significant portion of the funding and staff to 

administer the Department's programs and activities in the following program and staff offices:

Program offices:

Office of Postsecondary Education

Office of Elementary and Secondary Education

Office of English Language Acquisition, Language Enhancement, and Academic 

Achievement for Limited English Proficient Students

Office of Special Education and Rehabilitative Services

Office of Vocational and Adult Education

Institute of Education Sciences

Office of Innovation and Improvement

Staff offices:

Office of the Secretary

Office of the Deputy Secretary

Office of the Under Secretary

Office of the General Counsel

Office of Planning, Evaluation, and Policy Development

Office of Communications and Outreach

Office of Legislation and Congressional Affairs

Office of Management

Office of the Chief Financial Officer

Office of the Chief Information Officer

Advisory Committee on Student Financial Assistance
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-13

Program offices are the front-line administrators of the Department’s programs, providing 

leadership and financial support for education programs assisting preschoolers; elementary,

secondary, and college students; and adults. Program offices are critical to managing the 

Department’s multi-billion dollar program budget through activities such as grantmaking and 

review, grantee technical assistance, grant monitoring, and contract management. In 

addition, the offices support research and demonstration projects to improve education and 

disseminate information on research findings and education statistics.

Staff offices provide the policy, legal, management, and financial support needed to help the 

Department fulfill its mission. These offices are vital to the day-to-day operation of the 

Department and provide policy leadership and administration of key Departmental priorities.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2009............................................................................ $428,082

2010.............................................................................. 448,000

2011.............................................................................. 447,104

2012.............................................................................. 446,259

2013.............................................................................. 446,2591

_____________________

1 Excludes a 0.612 percent across-the-board increase provided by P.L. 112-175.

FY 2014 BUDGET REQUEST

The fiscal year 2014 request for Salaries and Expenses is $461.450 million, $15.191 million, 

or 3.4 percent, above the 2013 level. The additional funds requested for 2014 are targeted 

in a few key areas, accounting for $14.387 million of the overall requested increase:

1. Built-in pay raise and benefits increases — A total of $2.893 million is requested for 

the proposed 1 percent January 2014 pay raise and associated benefits increases.

2. A total of 16 additional FTE to work on Departmental priorities — $2.088 million.

Office of Management and Budget (OMB) Memorandum M-12-14 calls on agencies 

to strengthen their evaluation capacities. The Department requests a modest 

increase of 3 FTE for the Office of Planning, Evaluation and Policy Development and

5 FTE for the Institute of Education Sciences in order to increase the Department’s 

evaluation, research, and data analytic capabilities. An increase of 3 FTE is

requested for the Office of Elementary and Secondary Education to handle increased 

workload related to monitoring new accountability systems for States receiving 

Elementary and Secondary Education Act (ESEA) flexibility waivers. In addition, 

5 FTE are added in the Office of Innovation and Improvement for a new office of 

Science, Technology, Engineering, and Mathematics (STEM) Education. Individual 

office FTE increases are discussed in more detail later in this document. 

3. Contracts and Purchasing Support System — An increase of $0.883 million is 

requested to complete the implementation of a new Contracts and Purchasing 
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-14

Support System. As documented in prior requests, the current 10-year-old system is

at the end of its lifecycle, creating a serious risk that the contractor will not continue 

to maintain or update it. Further, the current system does not allow for key 

functionality required to manage the contract acquisition and purchasing process. 

The contract was awarded at the start of FY 2012 and is a multi-year effort. The 

requested increase will be used to complete the development, testing, and 

implementation. The system is planned to be fully operational in 2015.

4. Continued operations of the Education Central Automated Processing System 

(EDCAPS), the Department’s core financial system - $4.142 million. The 

Department strategically funded ongoing EDCAPS contracts in 2012, to reduce its

financial obligation in 2013. However, these actions will necessitate restored 

operations funding in 2014. The increase for EDCAPS is critical to ensure continued

functioning of the Department’s key financial systems, including those providing the 

disbursement of grants and loans.

5. STEM — $4.381 million. The Budget includes funding to support the new Office of 

STEM Education and engage in outreach activities to States and districts to support 

the STEM Innovation initiative and the STEM Virtual Learning Network, described 

elsewhere in this Volume. The Administration is proposing a comprehensive 

reorganization of STEM education programs to support a cohesive national STEM 

strategy and improve the delivery, impact, and visibility of STEM efforts. The Office 

of STEM Education will play a critical role in improving K-12 STEM instruction as part 

of the Administration’s consolidation and realignment of Federal STEM programs.

The first chart below provides detail on the Program Administration request by type of cost, 

while the second chart shows the $15.191 million cost increases by category.

Contracts

21%

Other NonPersonnel 

6%

Overhead (Rent & 

Mail)

10%

Personnel

63%

FY 2014 Salaries & Expenses Costs by 

Category

 Personnel and fixed overhead costs comprise about 3/4 of the Program Administration Budget.
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-15

STAFFING AND COSTS SUMMARY

The 2014 request includes funding for 2,051 full-time equivalent (FTE), an increase of 

16 FTE from the 2013 level.

Personnel and Non-Personnel Costs Summary

The budget request includes $292.007 million for personnel compensation and benefits. 

The increase of $4.981 million from the 2013 level covers 16 additional FTE and a proposed 

1 percent January 2014 pay raise and associated benefits increases. The total request for 

non-personnel activities in 2014 is $169.443 million, an increase of $10.210 million from the 

2013 level. Non-personnel costs cover such items as travel, rent, mail, telephones, utilities, 

printing, information technology (IT), contractual services, equipment, supplies, and other 

departmental services.

SIGNIFICANT BUDGET ITEMS

Significant changes from 2013 to 2014 and key projects are highlighted in the following 

sections, grouped by office.

Office of Elementary and Secondary Education

FTE

A total of 3 FTE is requested to handle increased workload related to monitoring new 

accountability systems for States receiving ESEA flexibility waivers. With a goal of 

improving overall grant administration, OESE is planning to significantly change the way it 

conducts business across all of its grant programs by first streamlining core grant 

administration functions and then adopting a case management approach, whereby 

Built-In Pay

19%

Rent

2%

Additional FTE

14%

Other Fixed Costs

14%

STEM

29%

Contracts and 

Purchasing System

6%

Other

16%

FY 2014 Cost Increase by Category

Increases in pay, FTE, STEM, and other costs account for more than half of the requested Program Administration increase. 
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-16

collaborative teams will manage the caseloads of States, grouped by States with approved 

ESEA flexibility plans and States without ESEA flexibility plans.

Standards and assessments initiative

The primary objectives of this project include: 1) obtaining logistical and administrative 

support for peer reviews related to implementing ESEA Title I, Part A, Section 1111(b) 

(Academic Standards, Academic Assessments, and Accountability), including reviews of 

standards and assessment systems, enhanced assessment grants, and Title I accountability 

plans required under ESEA Title I and ESEA waivers; and 2) providing support for the office 

of Student Achievement and School Accountability and the office of School Turnaround in 

implementing ESEA Title I, including the use of consultants for onsite monitoring and 

technical assistance. In 2014, $700,000 is requested for this project, a decrease of 

$550,000 from 2013.

Impact Aid System Redesign

A total of $667,000 is requested in 2014 for the redesign of the Impact Aid System (IAS), 

which processes and manages application data and payment information for the Impact Aid 

program. The amount requested is an increase of $497,000 over the 2013 level, which 

supported maintenance of the current system. Requested funds will be used to begin to 

redesign the IAS as a Web-based IT system for grant administration and reporting. The 

current IAS is 13 years old and relies on outdated software that will not be supported in 

coming years. The redeveloped IAS would be a stand-alone information system on 

EDCAPS servers with an interface with the Department’s G5 grants system. The G5 

interface would allow grantees to access information about all their grants from a single

location.

Office of Planning, Evaluation, and Policy Development

FTE

A total of 3 FTE is requested in 2014 in the Policy and Program Studies Service (PPSS) in 

order to strengthen evaluation capacity per OMB Memo M-12-14. PPSS plays a primary 

role in developing and managing the Department’s research agenda, provides independent 

input to agency policymakers on resource allocation and to program leaders on program 

management, and refines program performance measures, in collaboration with program 

managers. Additional staff will provide advanced data analytic skills, with a focus on higher 

education policy, State longitudinal data systems, and assessment-based evidence.

EDFacts

EDFacts is a U.S. Department of Education initiative to put performance data at the center 

of policy, management and budget decisions for all K-12 education programs. It provides a

Web-based collection for K-12 education performance data, ad hoc and standard reporting, 

commercial-off-the-shelf software for business process management and meta data 

collection, a data warehouse centralizing K-12 data with data from other systems, and a
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-17

commercial software survey. Services also include data supplier conferences, data user 

and supplier assistance, technical assistance to States, custom reports, and training.

EDFacts collects data for performance, accountability, and related information for K-12 

education programs, including programs under the Elementary and Secondary Education 

Act, the Individuals with Disabilities Education Act (IDEA), and the Carl D. Perkins Career 

and Technical Education Act. In addition, EDFacts provides data for the Common Core of 

Data (CCD). EDFacts data is centralized with data from other ED investments such as 

financial grant information. EDFacts supports policy and budget decisions with a degree of 

accuracy and timeliness not previously available. The primary beneficiaries of EDFacts are 

States and Department program offices, which access EDFacts to assess education 

progress in States and districts. EDFacts data is also used for special reports and to 

support initiatives such as Race to the Top.

In 2014, $11.597 million is requested for EDFacts, an increase of $1.054 million from the 

2013 level. The increase is needed to expand the EQuIP data quality program to improve 

data quality, automate additional data quality checks, conduct Phase 2 of EDFacts data 

collection process reengineering, and incorporate additional IDEA data elements and 

reports.

The EQuIP data quality program has engaged the expertise of ED program officers over the 

past year to study the data submitted to EDFacts on State assessments and cohort 

graduation rates and design appropriate business rules to ensure only complete and 

accurate State, school district and school level data are accepted into EDFacts. This work 

has had a positive impact upon the program offices’ ability to provide detailed and timely 

feedback to State staff regarding the data they are submitting to EDFacts. A portion of the 

additional funds requested will be used to automate additional data quality checks for these 

and other data groups.

Over the past 2 years, ED has worked with the field to develop and deploy Common 

Education Data Standards (CEDS), which define the elements of information which States 

and school districts are managing on a number of educational topics including their 

students, teachers, classrooms, learning outcomes, assessments, program 

implementations, and educational inputs. More and more States are developing mappings 

between CEDS and their data systems. In recent years, an alternatives analysis performed 

on the EDFacts Submission System has highlighted the need to reengineer the system to 

take advantage of improved models for automation and database-to-database 

communication. Funds from the 2014 increase requested for EDFacts will be used to 

integrate elements and definitions from CEDS into the EDFacts Submission System, 

enabling States to share automation models and more easily communicate directly with 

EDFacts databases. This second phase of the EDFacts data collection process 

reengineering will engage States, developers of educational information systems and the 

CEDS Stakeholders groups to ensure that a new system eases the burden placed on States 

to report data to EDFacts, while ensuring that States are in control of their data throughout 

the reporting process.
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-18

Doing What Works 

The Doing What Works Web site (www.dww.ed.gov) is dedicated to helping educators 

identify and make use of effective teaching practices. Doing What Works contains practice

guides that evaluate research on the effectiveness of teaching practices. The Web site also 

contains examples of possible ways this research may be used. Currently, the site provides 

information on early childhood education, English language learners, math and science, and 

reading instruction. A total of $443,000 is requested for contractual assistance in 2014, no 

change from 2013.

Budget formulation and execution line of business

The Department will continue to serve as the Managing Partner for the e-Government 

Budget Formulation and Execution Line of Business (BFELoB) initiative, designed to 

improve the efficiency of the budgeting process at Federal Agencies. Areas of focus include 

Agency collaboration, data collection and tracking, analytics, automated data interface with

MAX A-11, document production, budgeting tools, and career development and online 

training tools. The Department’s contribution for this initiative is $105,000 in 2014, the same

as 2013. Over two dozen agencies contribute similar amounts for a total of $2.5 million in 

2014.

Budget formulation database

This system collects information used for the formulation, analysis, and allocation of all 

Department salaries and expenses funds. In 2014, $229,000 is requested for this system, 

no change from the 2013 level.

Office of the Deputy Secretary

Support to States

States are committed to improving student outcomes through historic and transformational

educational reforms. In early 2011, the Department formed the Implementation and Support

Unit (ISU) in the Office of the Deputy Secretary with the goal of providing better assistance 

to States as they implement these unprecedented and comprehensive reforms to improve 

student outcomes. The ISU functions as a laboratory for ideas on how the Department can 

improve its services to States and identifies and shares these best practices across the 

Department. In addition, the ISU learns from program offices, and shares effective technical 

assistance and programmatic practices and processes across the Department. The ISU 

also coordinates technical assistance and support across the Department to maximize 

resources and efficiencies, as needed. For 2014, 33 FTE and $842,000 in non-pay funding 

are requested for this effort, same as the 2013 level.

The ISU has several core functions:

1. Managing the implementation of three initiatives started under the Recovery Act that 

require involvement of a State’s Governor and Chief State School Officer, including the 
PROGRAM ADMINISTRATION

Salaries and Expenses

Z-19

Race to the Top (RTT) State program, the RTT Assessment program, and the State 

Fiscal Stabilization Fund (SFSF) program. The ISU also manages the RTT – District 

and Education Jobs Fund programs.

2. Providing high-quality technical assistance to Race to the Top State and district 

grantees, and to all States in ways that help State educational agencies work effectively 

with their districts, schools, and teachers to improve student outcomes and ensure that 

all students receive a high-quality education.

3. Coordinating support of State and local efforts to maximize the extent to which policies,

programs, and technical assistance are aligned across Department programs and 

resources are optimized to support key reforms.

The Department has implemented a portfolio approach in the ISU. Each State is assigned 

an individual Department staff member as its point of contact with whom the State interacts 

regularly and to whom the State can address questions or concerns regarding program or 

technical assistance needs. Each individual team member is responsible for approximately 

two to five States and territories.

Planned ISU activities include: 1) conduct the RTT grant competition in fiscal year 2014; 

2) continue the program review process for RTT Phase 1, 2, and 3 State grantees and for 

the grantees under the RTT – District program; 3) expand technical assistance support to 

grantees and non-grantees; 4) continue the program review process for RTT Assessment 

grantees, including providing technical assistance; and 5) closing out SFSF and Education 

Jobs Fund grants.

The non-pay request is needed for technical assistance and programmatic support to a 

growing number of grantees. Funds will also support travel for monitoring and onsite 

program reviews and for technical assistance meetings and activities, collecting and public 

reporting of grantee performance data, preparing RTT State grantee reports, training, 

supplies, IT equipment for staff, and enhancements to the grants management system to 

support new performance management functions. In addition, non-pay funding will be used 

for other advisory and assistance services, including supporting ongoing expert and public 

input on the RTT Assessment program.

Enterprise risk management services and tools

A total of $974,000 is requested in 2014 for the continued development of the Decision 

Support System (DSS) used by the Department’s Risk Management service to identify, 

track, and monitor potential high-risk grantees. The system integrates data from existing 

systems (e.g., G-5, EDFacts) and external data sources. The outputs of the DSS are 

designed to promote data-driven decisionmaking and provide program officers with reports 

that enable them to prioritize services to grantees. DSS outputs are one component in ED’s 

overall risk assessment practice. The 2014 request is an increase of $102,000 from 2013. 

Increased funding is needed to: 1) obtain expert advice on the development of risk models 

from consultants; 2) add data sources to the IT infrastructure so it could be used in risk 
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assessments; and 3) handle new mandates related to the nature and scope of risk 

assessment and risk mitigation.

This investment is expected to result in long-term efficiencies in program spending, including 

the development of a common set of risk-based standards. This standard will help program 

offices use risk information better before making grant decisions, improve the Department’s 

risk abatement culture, and limit negative oversight findings about programmatic risk.

Office of the Secretary

White House special events

A total of $291,000 is requested for administrative support of White House meetings and 

special events in 2014. The request is no change from the 2013 level.

Office of Communication and Outreach

Blue Ribbon Schools

The Blue Ribbon Schools program honors elementary and secondary schools that make 

significant progress in closing the achievement gap or whose students achieve at very

high levels. In 2014, $1.2 million is requested to continue this program, no change from the 

2013 level.

Green Ribbon Schools

Green Ribbon Schools recognizes schools that save energy, reduce costs, feature 

environmentally sustainable learning spaces, protect health, foster wellness, and offer 

environmental education to boost academic achievement and community engagement. The 

recognition award is part of a larger Department effort to identify and disseminate 

knowledge about practices proven to result in improved student engagement, academic 

achievement, graduation rates, and workforce preparedness, as well as a Governmentwide 

aim to increase energy independence and economic security. In 2014, $85,000 is 

requested, no change from the 2013 level.

GovDelivery

GovDelivery is a digital subscription management system designed to enhance customer 

satisfaction with several of the Department’s Web sites. GovDelivery provides customers a

seamless transition between Web sites, e-mail, and Rich Site Summary (RSS) feeds. It 

incorporates social media integration of Departmental information, generates automatic emails, and provides analytical tools to assess customers’ interactions with Department Web

sites and e-mail information. In 2014, $204,000 is requested for this project, an increase of 

$75,000 from the 2013 level. This restores funding to earlier levels. Service was curtailed 

in 2013 due to funding restraints.
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Presidential Scholars Program 

This program, started in 1964, recognizes the Nation’s most distinguished graduating high 

school seniors. Each year, the White House Commission on Presidential Scholars selects 

up to 141 students for this honor. To support this program in 2014, $939,000 is requested, 

a decrease of $75,000 from the 2013 level.

President’s Education Awards

The President’s Education Awards program is an annual effort to recognize students for 

outstanding educational achievement. Awards are given in two categories: 1) the 

President’s Award for Educational Excellence, which recognizes academic success in the 

classroom; and 2) the President’s Award for Educational Achievement, which recognizes 

students who show outstanding educational growth or intellectual development but do not 

meet the criteria for the Educational Excellence Awards. In 2014, $140,000 is requested for 

this program, no change from the 2013 level.

Teaching Ambassador Fellowship program

The Teaching Ambassador Fellowship program enables outstanding teachers to bring their 

classroom expertise to the Department and expand their knowledge of national education 

policy. In turn, Teaching Fellows facilitate the learning of other educators and community 

members in their hometowns, home schools, and throughout the country, while informing 

policy through interactions with Department leaders in Washington, DC. The Department is 

looking at creating a Principal Fellowship that would bring at least one principal to the 

Department on a full-time basis to provide input on policy from a principal’s perspective. In 

2014, $326,000 is requested for non-personnel items for this program, no change from 

2013.

Office of the Chief Financial Officer

Financial Advisor’s contract 

The financial advisor’s contract supports preparation of financial statements, data 

reconciliation, development of policies and procedures, and other financial management 

activities. In 2014, $350,000 is requested for this contract, an increase of $50,000 from the 

2013 level.

Indirect Cost Project

Approved indirect cost rate agreements are required by OMB Circulars and the Education 

Department General Administrative Regulations (EDGAR). Indirect cost rate proposals and 

cost allocation plans require intensive analysis and highly technical accounting expertise. In 

order to manage the growing backlog and number of unapproved or expired indirect cost 

rates, contractor support services are required. With an estimated increase of 76 percent in 

the number of carryover proposals between FY 2012 and 2013, a key goal—keeping up with
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the incoming volume of cost rate proposal requests—will not be met without outside support.

In 2014, $100,000 is requested for this new contract.

Continuous Controls Monitoring System (CCMS)

CCMS is a business management monitoring system used to help ensure that controls 

operate as designed and that transactions are processed appropriately. CCMS uses 

automated controls to reduce fraud and improve financial governance. CCMS improves the 

reliability of controls and improves management’s oversight, policy enforcement, and 

operational efficiency. Specifically, the CCMS will be used to help mitigate the Department’s 

risk of improper payments. Identifying and reducing improper payments has become a 

focus in recent years as a result of the enactment of the Improper Payments Elimination and 

Recovery Act of 2010. In 2014, $158,000 is requested, an increase of $52,000 from the 

2013 level.

Government Performance and Results Act (GPRA) planning support

A total of $200,000 is requested in 2014 for strategic planning and performance reporting 

required under GPRA, including the annual Performance and Accountability Report and the

Annual Performance Budget. The request is no change from the 2013 level.

Chief Financial Officer’s Council/Chief Information Officer’s Council 

In 2014, $578,000, no change from 2013, is included primarily to support the operations and 

supported activities of two interagency organizations: 1) the U.S. Chief Financial Officers 

(CFO) Council, an organization consisting of the CFOs and Deputy CFOs of the largest 

Federal Agencies, and senior officials of OMB and the Department of the Treasury, who 

work collaboratively to improve financial management; and 2) the Chief Information Officer’s 

Council, consisting of Federal Agency chief information officers, who monitor and consult on 

Agency technology efforts.

OMB Circular A-123 initiative

Contractual assistance will support the Department’s actions related to OMB Circular A-123, 

which provides guidance on improving the accountability and effectiveness of Federal 

programs and operations by establishing, assessing, correcting, and reporting on internal 

controls. Although Department staff perform the majority of internal control assessments for 

agency financial reporting, the Department does not have the technical expertise to perform 

all risk assessments and other A-123 activities related to general computer controls. 

Without contract support, the Department would not be able to provide assurance that its 

internal control structure and financial management systems meet the A-123 requirements. 

In 2014, a total of $425,000 is requested for this initiative, an increase of $25,000 from the 

2013 level.
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Acquisition support services

This contract provides the resources necessary to complete required contract compliance 

reviews and to close out expiring contracts while allowing the organization to sustain 

operational levels necessary to satisfy performance and customer service standards 

established by the Agency. This increase for support will position the Contracts and 

Acquisition Management office to close an anticipated backlog of contracts. A total of 

$225,000 is requested for this activity in 2014, an increase of $75,000 from the 2013 level.

Federal audit clearinghouse

Funds are requested for an agreement with the Bureau of the Census to serve as the 

Clearinghouse for Single Audit Act Reports. The Bureau of the Census processes incoming 

reporting packages and related data collection forms; develops and maintains an electronic

database of data from the forms; and handles inquiries from auditees, auditors, and the 

general public concerning audit requirements. The 2014 request of $645,000, based on 

historical usage data, reflects an increase of $199,000 from the 2013 level.

E-Gov: Performance Management Line of Business

Funds are requested to support the development of a Performance Management Line of 

Business (PMLOB) in 2014. The 2014 request of $219,000 will facilitate a transition from 

print-based GPRA performance plans and reports to a shared, Web-based,

Governmentwide performance portal, as required by the GPRA Modernization Act (Sec. 7 

and Sec. 10). This is an increase of $15,000 from the 2013 level.

Office of the Chief Information Officer

Central information technology

Information technology activities that comprise centralized IT services include 

Departmentwide computer operations, maintenance and improvements, local area network 

operations, telecommunications, and other commonly shared Department IT and office 

automation activities. The funds are administered by the Office of the Chief Information 

Officer. A total of $50.624 million is requested, an increase of $2.940 million from the 2013 

level, mostly for continued operations of and enhancements to EDCAPS, the Department’s 

core financial system. Requested funds are primarily for EDUCATE, EDCAPS, and IT 

security. The following projects are included in the Central IT budget:

Education Department utility for communications, applications, and technical environment 

(EDUCATE)

The EDUCATE IT investment encompasses the Department’s centralized IT network and 

telecommunications projects. Items supported include security and privacy operations, 

desktop services, Helpdesk support, data center operations, telecommunications 

services, e-mail, disaster recovery operations, and printer services.
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The EDUCATE project is funded from multiple Department accounts. The total 

requested in the Program Administration account for 2014 is $26.354 million, a decrease 

of $1.834 million from the 2013 level. The savings are a result of a project starting in 

FY 2013 on reviewing the EDUCATE contract to optimize services and costs.

Independent Verification and Validation for EDUCATE 

Independent Verification and Validation contract support will be used to validate that the 

EDUCATE contractor is performing its contractual requirements and deliverables with no 

disruptions in service to Department customers. In 2014, $489,000 is requested for this 

contract, an increase of $17,000 from the 2013 level.

Education central automated processing system (EDCAPS) 

A total of $12.421 million is requested in 2014 for the continued operations and 

enhancement of the EDCAPS core financial system, which includes five major 

components: G5, the Contracts and Purchasing Support System (primarily development 

funds to replace the current system), the Financial Management Systems Software, the

Integrated Support System, and the Travel System. The request is an increase of 

$5.025 million from the 2013 level. A significant part of the increase ($883,000) is for 

continued development of a replacement Contracts and Purchasing Support System, 

scheduled to be operational in 2015. The contract was awarded at start of FY 2012 and 

is a multi-year effort.

The goal of the replacement project is to provide users with greater functionality, ease of 

use, and reliability. The replacement system will enable the Department to electronically 

link to other systems, including the Past Performance Information Retrieval System, and

to meet new technical requirements for electronic rather than paper processing, such as 

electronically processing proposal receipts and awards. In addition to the software itself, 

contractor support is required to implement and integrate it with the rest of EDCAPS. 

Finally, a project of this size and scope requires a contractor supported Project 

Management Office to manage the project, as well as Independent Verification and 

Validation support services to provide an unbiased opinion of the project’s health.

The remaining portion of the increase ($4.142 million) for EDCAPS is critical to ensure 

continued functioning of the Department’s key financial systems, including those 

providing the disbursement of grants and loans.

Both the Program Administration and Student Aid Administration accounts provide 

EDCAPS funding of $12.421 million and $15.065 million, respectively.

EDWeb

The Department’s Internet site (www.ed.gov) provides a critical communications link to 

both its internal and external customers, including grantees, students, parents, 

educational institutions, government agencies, and contractors. The request for 

maintenance and enhancements of the sites in 2014 is $1.864 million, a decrease of 
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$662,000 from 2013. The decrease is a result of returning to a predominantly 

maintenance budget level. The funds will allow the continued transformation of the main 

Department Web site into a primary vehicle for conducting Department work with 

stakeholders, enhance the site’s search capability, enable customers to create their own 

personalized view of Web site content, and improve site administration.

IT investment management

The Investment Management project has two parts. The first is designed to improve the 

manner in which the Department selects, manages, and evaluates IT projects. The 

second enables the Department to collect and report electronically on its IT projects, as 

required by OMB Circular A-11 and the Federal Information Management Security Act. A 

total of $591,000 is requested for the project in 2014, an increase of $21,000 from 2013.

IT security

Several IT projects provide security for the Department’s IT systems. These include:

1) Cyber Security, which provides the Department with cyber monitoring and analysis of 

cyber intrusion, system vulnerabilities, and support for remediation after a breach has 

occurred; 2) the Federal Information Security Management Act (FISMA) Reporting Tool, 

which collects and reports on the security status of the Department’s IT systems;

3) Information Assurance Enhancement, designed to establish, maintain, and sustain 

cyber security situational awareness Departmentwide; 4) Information Assurance Security 

Training, which provides IT security training to Department employees and contractors; 

5) Identity Management, which addresses the new requirement, One Time Password, for 

two-factor authentication for Department employees and support contractors when they 

are accessing Department IT systems from remote locations; and 6) Security 

Authorization, which supports Department compliance with FISMA and OMB standards 

and requirements for IT systems.

The total request for these projects is $4.501 million, an increase of $498,000 from the 

2013 level, primarily due to the large number of systems that need security certification in 

2014, and to provide additional support and technical expertise in the areas of computer

network defense and cyber watch in response to new and ongoing cyber security threats.

Most Information Assurance activities, including Certification and Accreditation, are 

required by statute, Executive Order, OMB guidance, or Governmentwide directive.

Enterprise architecture

Enterprise Architecture (EA) is a strategic planning and management framework that 

ensures IT investments meet the Department’s primary goals and objectives. This 

project supports analysis of IT investments on an enterprise-wide basis and collects 

information describing current and future use of technology. This funding request will be 

used to develop and implement the Department’s Enterprise Architecture, including the 

Future State Vision, Transition Plan, and Information Resource Management Strategic 

Plan. EA is mandated by the Clinger-Cohen Act and OMB regulation, and ensures that 
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business needs drive technology acquisitions. The 2014 request for the project is 

$601,000, an increase of $18,000 from 2013.

Enterprise intranet (ConnectED)

The ConnectED Intranet Web sites are a communication mechanism used by the 

Department to deliver and receive information among Department of Education

employees and contractors. In addition to the main Web site, ConnectED hosts almost 

50 other Web sites for Department offices and programs. Contractor support is needed 

to maintain the Web sites and to provide support and training to staff who are content 

providers. The 2014 request is $501,000, a decrease of $4,000 from the 2013 level.

Grants.gov

Grants.gov was created as a single portal for all Federal grant customers to find, apply for, and 

manage grants online. In 2014, the Department of Health and Human Services, the 

managing partner of this initiative, increased the amount to $548,000, an increase of 

$72,000 from the 2013 level.

Financial management line of business and Grants management line of business

The goal of the Financial Management Line of Business initiative is to identify 

opportunities to reduce the cost of Government and improve services to citizens through

business performance improvements. In 2014, $231,000 is requested for this eGovernment initiative, an increase of $88,000 above the 2013 level. The increase in 

FY 2014 is due to the consolidation of this effort with the Grants Management Line of 

Business initiative, which will reduce the cost of Government and improve services to 

citizens through business performance improvements in grants management.

Office of Management

Central support items

Departmental overhead expenses, administered by the Office of Management, cover 

centralized support and administrative services for all offices. These services include rent, 

building alterations and repairs, training, supplies, mail, and interagency agreements for 

services purchased from other agencies. A total of $80.842 million is requested for these 

items in 2014, an increase of $348,000 from the 2013 level, primarily for rent and physical 

security items. The following projects are included in the Central Support budget:

Rent

The $43.508 million request for rent is an increase of $308,000 from the 2013 level, due 

primarily to the scheduled renewal of the LBJ occupancy agreement and PCP lease 

agreement in 2014.
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Security items for personnel and buildings

A total of $9.333 million is requested for security-related items including guard services, 

investigations, and the implementation of the Continuity of Operations Plan. The Federal 

Protective Service (FPS) is responsible for setting overall security policy and in 

determining the costs of security items. The Department works with the FPS and other 

local and Federal law enforcement organizations to ensure the safety and security of the 

Department's many buildings, its classified information, and its employees. The

Department’s security policies and procedures have been implemented in response to 

General Services Administration and Department of Homeland Security standards, and 

follow regulations set forth in HSPD-12, FISMA, and a series of Executive Orders. The 

2014 request is a decrease of $68,000 from the 2013 level.

ED Pubs

ED Pubs provides for storage, shipping, and dissemination of Department publications. 

The Department procures these services via an interagency agreement with the National 

Technical Information Service. The 2014 request is $4.677 million, no change from 2013.

Mail

The 2014 request for mail is $759,000, no change from the 2013 level. Within the scope 

of the Executive Order on “Promoting Efficient Spending”, the Department’s postage 

costs have gone down from FY 2012. Even though mailing of material is an important 

way the Department communicates with its customers, the Department relies heavily on 

the Internet and electronic communications and applications, and has limited the amount 

of material that is sent out.

Transit subsidies

The request includes $3.103 million to provide subsidies to encourage Department 

employees to take mass transit to work. The request is no change from the 2013 level.

Training

A total of $971,000 is requested for employee training and management development 

activities in 2014, a decrease of $28,000 from the 2013 level.

Federal personnel and payroll system

Through an interagency agreement with the Department of the Interior, the Department 

uses the Federal Personnel Payroll System for automated human resource services such

as payroll operations, time and attendance system, and training. In 2014, $1.901 million 

is requested for this system, an increase of $55,000 from the 2013 level.
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Overtime utilities

This project funds after-hour heating and air conditioning costs in headquarters buildings 

occupied by Department personnel. The request in 2014 is $1.046 million, an increase of 

$93,000 from the 2013 level for the addition of the Mary E. Switzer building and expected 

cost increases. The Department has reduced its overtime utilities for LBJ and PCP in 

2013 and 2014 by reducing core operating hours and after-hours air conditioning 

timeframes, producing a cost savings in both years.

Record information management services (RIMS) support services

A total of $1.168 million in 2014 will support compliance with Government initiatives 

regarding the acquisition, release, and maintenance of information. This includes 

carrying out provisions of the Freedom of Information Act and the Privacy Act. The 

request is $119,000 below the 2013 level.

Enterprise human resource integration

The Enterprise Human Resource Integration project streamlines and automates the 

exchange of Federal employee human resources information. Participation in this 

initiative will provide the Department’s Human Resources managers and specialists with 

a centralized data warehouse to assist in workforce planning and analysis capabilities 

that are currently not possible with a paper-based system. With these tools, trends for 

retirement, promotions, and reassignments can be accurately forecast and personnel 

transactions completed quickly. In 2014, $70,000 is requested for this ongoing eGovernment initiative, a decrease of $63,000 from the 2013 level.

Human resources management line of business

The goal of the Human Resources Line of Business initiative is to identify opportunities to 

reduce the cost of Government and improve services to citizens through business 

performance improvements. The Department will benefit by utilizing “best-in-class” 

human resources systems. In 2014, $66,000 is requested for this ongoing e-Government 

initiative, no change from the 2013 level.

Office of Postsecondary Education

Grants electronic monitoring system (GEMS)

The GEMS system provides electronic support for the more than 6,000 open discretionary 

grants for the Office of Postsecondary Education. The system is utilized by the Office’s 

program officers to manage grant monitoring and electronic grant folders. The request in 

2014 is $413,000, a slight increase of $12,000 from the 2013 level. This system is also 

used by the Office of Elementary and Secondary Education.
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OPE information management system

The OPE information management system assists in applications such as the OPE Field

Reader System, the Title II Scholarship Administration and Reporting System, and the Audit 

Tracking System. The 2014 request is $560,000, a slight increase of $20,000 from the 2013 

level.

Information Management Performance System (IDUES)

This Web-based system is used to collect grantee performance data that are analyzed by 

the Institutional Development and Undergraduate Education Programs (IDUES) office for 

reports on the Title III and Title V programs, as required by GPRA. In 2014, $505,000 is 

requested for the operations of this system, no change from the 2013 level.

Workforce Assessment

In response to results from the OPE employee viewpoint survey, the Department is

requesting funding for this project to ensure staff are effectively performing mission critical 

occupational functions such as grants management. This project is intended to develop an 

inventory of staff skill sets, identify gaps, and determine future training and development 

needs for effective succession planning and workforce position management. The 2014 

request is $375,000.

Office of Special Education and Rehabilitative Services

Randolph-Sheppard arbitrations

A total of $220,000 is requested in 2014 for Randolph-Sheppard arbitrations. The 

Randolph-Sheppard Act authorizes a program to provide gainful employment for individuals 

who are blind to operate vending facilities on Federal and other property. The Rehabilitation 

Services Administration (RSA) is required to administer the arbitration process that involves 

grievances for blind licensees; hearing and arbitration; non-compliance by Federal 

Departments and Agencies; and complaints by State licensing agencies. The request is no 

change from the 2013 level.

Office of Adult and Vocational Education

Adult Education National Reporting System Web-based Data Collection System

The Adult Education National Reporting System Web-based Data Collection System is a 

cornerstone of the effort to meet the accountability requirements of the Workforce 

Investment Act. Statistics for performance measures such as student advances in 

educational functional levels and employment retention are collected online from grantee 

States and used as a basis for negotiation of continuous improvement goals. In addition, 

required narrative reports and annual financial status reports are submitted by the States 

through the system. In 2014, $348,000 is requested for operating the system, an increase 

of $165,000 from the 2013 level. The increase will be used to improve the capacity to 
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produce tailored reports across program years on demand and to improve longitudinal data 

aggregation and graphical presentation.

Office of the Under Secretary

White House Initiative on Educational Excellence for Hispanic Americans

The White House Initiative on Educational Excellence for Hispanic Americans is responsible 

for improving Federal efforts to promote quality education for Hispanic Americans. Activities 

include enhancing opportunities in education by connecting Hispanic communities with

resources to improve outcomes for all students. In 2014, $269,000 for non-personnel items 

such as travel and contractual services, a decrease of $1,000 from 2013, is requested to 

support this initiative.

White House Initiative on American Indians and Alaska Native Education (formerly 

WHITCU)

The goals of this initiative are to provide American Indian and Alaska Native (AI/AN) 

students of all ages high-quality education and career-building opportunities. This initiative

is responsible for improving AI/AN early education programs, promoting excellence, driving

the reform of elementary and secondary schools, and increasing the expectations of AI/AN’s 

and the achievements of career-ready students. This initiative facilitates increased access 

to and participation in Federal programs where AI/AN students remain underserved. In 

2014, $133,000 for non-personnel items such as travel and contractual support, an increase 

of $25,000 from the 2013 level, is requested for this initiative to effectively implement the 

President’s Executive Order.

White House Initiative on Historically Black Colleges and Universities

This initiative is designed to assist Historically Black Colleges and Universities (HBCU) to 

advance equal opportunity in higher education, strengthen the capacity to provide the 

highest quality education, increase opportunities for these institutions to participate in and 

benefit from Federal programs, and increase the private sector role in strengthening these 

institutions. In 2014, $246,000 for non-personnel items including board and staff travel, 

printing, contractual services and an annual HBCU conference will support this initiative, an 

increase of $14,000 from the 2013 level.

Faith-Based and Neighborhood Partnerships

This initiative’s focus is to engage community-based organizations, both secular and faith‐

based, in building a culture of high expectations, support for education, develop and support 

initiatives within the Federal Government to help maximize the education contributions of 

community-based organizations. The Department is working to identify and eliminate

barriers to participation in ED programs by faith-based and community based organizations. 

In 2014, $84,000 for related non-personnel items such as travel and contractual support 

costs is requested to achieve the goals of this initiative. The request is no change from the 

2013 level.
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White House Initiative on Asian Americans and Pacific Islanders

The Initiative, co-chaired by the Secretaries of Education and Commerce, is housed within 

the Department of Education. The Initiative works to improve the quality of life and 

opportunities for Asian Americans and Pacific Islanders by facilitating increased access to 

and participation in Federal programs in which they remain underserved. In 2014, $233,000

for non-personnel items such as board and staff travel, printing, contractual services is

requested to achieve the goals of this initiative, a slight increase of $4,000 from the 2013 

level.

White House Initiative on Educational Excellence for African Americans

This new Initiative, established in FY 2013, will work across Federal Agencies and with 

partners and communities nationwide to produce a more effective continuum of education 

programs for African-American students. The initiative aims to ensure that all African 

American students receive an education that fully prepares them for high school graduation, 

college completion, and productive careers.

Office of Innovation and Improvement

FTE

Five additional FTE are requested to establish an Office of STEM Education that would play 

a critical role in improving K-12 STEM instruction as part of the Administration’s

consolidation and realignment of Federal STEM. More information on the STEM Innovation 

initiative is provided in the Innovation and Instructional Teams justification.

Activities to Support the Office of STEM Education

A total of $4.3 million would support and allow the new Office of STEM Education to engage 

in outreach activities to States and districts to support the STEM Innovation initiative and the 

STEM Virtual Learning Network.

Investing in Innovation (i3) special projects

The special projects funds will provide administrative support for the Department’s i3 

program, which is one of the signature grant programs of the Department and the 

Administration. In order to optimize its success and ultimate impact on the field, evaluations

need to be conducted and grantees and applicants need to receive technical assistance 

such as, through project directors meetings, outreach for the next round of competition, a 

dedicated communities of practice platform, and work with secondary markets that support 

the mission of the i3 program. In 2014, a total of $210,000 is requested, no change from the 

2013 level.
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Institute of Education Sciences

FTE

A total of 5 FTE are requested in 2014 in order to bolster evaluation capacity per OMB 

Memo M-12-14. The FTE requested will provide support for the following positions:

• The Commissioner of the National Center for Education Evaluation and Regional 

Assistance is responsible for managing and coordinating all evaluation, library and 

clearinghouse, and regional technical assistance activities within the Institute, serving 

as the senior evaluation advisor to the Director, and representing the evaluation and 

knowledge utilization activities to key constituencies and organizations both within and 

outside the Department. This position was formerly funded via an Intra Personnel 

Agreement (IPA), so the requested FTE increase is offset by a corresponding non-pay 

decrease.

• The Commissioner of the National Center for Education Research is responsible for 

managing and coordinating all research activities within the Institute, serving as the 

senior research advisor to the Director, and representing the research mission and 

activities of the Institute to key constituencies and organizations both within and outside 

the Department. This position was formerly funded via an IPA, so the requested FTE 

increase is offset by a corresponding non-pay decrease.

• Three IES Research Scientists, who will be assigned to the National Center for 

Education Evaluation and Regional Assistance and to the National Center for Education 

Research, will be responsible for planning, implementing, and managing research and 

evaluation activities and programs carried out by their respective Centers. This work 

includes conducting scientific reviews of research and evaluation plans and products, 

and analyzing data and synthesizing information from education research and related 

areas.

OTHER BUDGET ITEMS

The funds requested for the offices not mentioned in the previous sectionthe Offices of 

English Language Acquisition, General Counsel, Legislation and Congressional Affairs, and 

the Advisory Committee on Student Financial Assistanceare primarily for ongoing 

operations including travel, supplies, overtime, and small contracts.
PROGRAM ADMINISTRATION

Building Modernization

Z-33

Building Modernization

(DEOA)

(dollars in thousands)

FY 2014 Authorization: Indefinite

Budget authority:

2012 2013 2014

Change

from 2012

$0 $0 $2,000 +$2,000

____________________________________________________________________________

PROGRAM DESCRIPTION

The Building Modernization activity supports building renovations and related expenses 

necessary for the relocation of Department of Education staff within the Washington, D.C. 

metropolitan area and in several regional offices.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2009 ............................................................................... $5,400

2010 ................................................................................. 8,200

2011 ................................................................................. 8,184

2012 ........................................................................................ 0

2013 ........................................................................................ 0

FY 2014 BUDGET REQUEST

A total of $2 million is requested in 2014 for the Building Modernization activity, an increase of 

$2 million from the 2013 level.

The funds requested in 2014 are for the LBJ 2nd Floor modernization project, to renovate and 

refurbish space to include smaller workstations, hoteling space to accommodate telework and 

flexible work schedules, and other special areas resulting in space efficiencies of about 

24 percent. These changes are expected to provide $3 million in cumulative rent savings from 

FY 2015 through FY 2017. In order to fully capitalize on and achieve these savings, the 

Department expects to extend the 2nd floor renovations to the remainder of LBJ.
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Requested funds would be used as follows:

(dollars in thousands)

Object Class/Office Description 2013 2014

25.3 Goods/Services from 

Government

25.72 IT 

Services/contracts

31.3 Other Equipment

32 Building Alterations 

(OM)

LBJ 2nd Floor Modernization 

Project

$0 $2,000

Total 0 2,000
PROGRAM ADMINISTRATION

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Full-time Equivalent Employment by Office

Full-time Equivalent Employment (Staff Years)

2014 Change from

OFFICE Request 2013 to 2014

Advisory Committee on Student Financial Assistance 5 6 6 0

Chief Information Officer 124 121 121 0

Chief Financial Officer 161 160 160 0

Communications and Outreach 111 104 104 0

Deputy Secretary 65 69 69 0

Elementary and Secondary Education 248 251 254 3

English Language Acquisition, Language Enhancement, and 0

 Academic Achievement for Limited English Proficient Students 19 18 18 0

General Counsel 97 96 96 0

Innovation and Improvement 97 95 100 5

Institute of Education Sciences 182 182 187 5

Legislation and Congressional Affairs 18 18 18 0

Management 184 183 183 0

Planning, Evaluation, and Policy Development 101 102 105 3

Postsecondary Education 162 160 160 0

Secretary 98 94 94 0

Special Education and Rehabilitative Services 271 264 264 0

Under Secretary 29 30 30 0

Vocational and Adult Education 81 82 82 0

Total 2,053 2,035 2,051 16

2012 2013
PROGRAM ADMINISTRATION

Z-36

Summary of Budget Authority by Office

 Summary of Budget Authority by Principal Office

(dollars in thousands)

 OFFICE

Advisory Committee on Student Financial Assistance 818 875 881

Central Information Technology 49,048 47,684 50,744

Chief Information Officer 18,229 17,983 18,172

Chief Financial Officer 26,739 25,719 26,455

Central Support 77,619 83,225 82,722

Communications and Outreach 18,612 17,815 17,976

Deputy Secretary 10,835 11,678 11,997

Elementary and Secondary Education 35,543 35,591 36,349

English Language Acquisition, Language Enhancement, and

 Academic Achievement for Limited English Proficient Students 2,565 2,374 2,397

General Counsel 16,518 16,696 16,895

Innovation and Improvement 12,215 12,282 17,403

Institute of Education Sciences 28,108 27,256 28,257

Legislation and Congressional Affairs 2,254 2,362 2,406

Management 25,609 25,970 26,172

Planning, Evaluation, and Policy Development 25,632 26,998 28,635

Postsecondary Education 23,900 23,478 23,986

Secretary 16,101 15,432 15,592

Special Education and Rehabilitative Services 38,693 38,135 38,483

Under Secretary 5,033 5,389 5,473

Vocational and Adult Education 11,997 12,048 12,455

Total Budget Authority 446,068 448,990 463,450

 Note: The amount shown in FY 2013 includes a 0.612 percent across-the-board increase provided

by P.L. 112-175.

2012 2013 Request

2014