December 18, 2013 

Grants Management Office, MTS-7 

Management and Technical Services Division 

U.S. Environmental Protection Agency, Region 9 

7 5 Hawthorne Street 

San Francisco, CA. 94105 

RE: FY13 Clean Air Act Section 105, Request for Non-Selective Reduction in Maintenance of 

Effort (MOE) 

The Santa Barbara County Air Pollution Control District is a single-purpose agency whose 

primary source of funding is from stationary sources of emissions. Our agency does not benefit 

from the proceeds of property tax, sales tax or income tax. Based on the information below, 

which demonstrates a non-selective reduction in the District's recurring expenditures, we request 

an MOE adjustment to $5,913,506. 

The Districts FY12-13 Adopted Budget represented a 4.7% reduction to our total budget 

compared to the prior FY11-12. Strain due to the recent recession and weakening economic 

conditions, as well as several other factors attributed to the reduced budget. These factors 

include a reduced workforce from 50.25 full time employee's (FTE) in FY12 to 48 FTE's in 

FY 13, resulting in a 3.3% drop in recurring salary expenses in Federal Fiscal Year 13 (FFY) 

compared to FFY12. Overall expenditure cuts throughout the District resulted in an 8% decline 

in spending on services and supplies in FFY13 compared to FFY12. Also, implementation of 

two new retirement tiers resulted in minimal cost savings, however, future savings are expected 

as more employees are hired under thenew plans. 

The District expects salary costs to continue to decline as many long term employees near 

retirement age within the next two to five years. Due to further budget reductions in FY13-14 

Adopted Budget staffing is at 46 FTE's. It is expected the District will maintain this staffing 

level; however, new employees will be hired into the new retirement plan accounting for 

increased retirement costs savings and pay is expected to be lower as these employees are 

brought in at entry level salary ranges. There is potential for future salary savings and the 

possibility for difficulties meeting our Maintenance of Effort (MOE) requirements in the future. 

Louis D . Van Mullem , Jr . • Air Pollution Control Officer 

260 North San Antonio Road, Suite A • Santa Barbara, CA 93110 • www.sbcapcd.org • 805.961 .8800 • 805.961.8801 (fax) 
Due to our agency's inability to levy taxes, weakened economic conditions, nominal staffmg, 

expenditure cuts, slight decline in revenue as well as the circumstances described above the 

Districts 4.81% shortfall in maintaining its level of expenditures required for MOE for its FY13 · 

Air Pollution Control Program; we respectfully request a determination be made in favor of a 

MOE adjustment due to a non-selective reduction. The FFY12 MOE was $6,317,663 and 

FFY13 MOE is $6,013,506. Clean Air Act Section 105 funding represents 5.3% of our 

revenues, loss of this funding would seriously impact our ability to carry out our mission, to 

protect the people and the environment of Santa Barbara County from the effects of air pollution. 

Please contact Kristina Costa, Supervising Accountant, at 805-961-8813 or 

CostaK(a)sbcapcd.org for any questions or additional information needed to determine our 

eligibility in obtaining a non-selective reduction to MOE. 

Sincerely, 

A.-:-fl~ Louis D Van Mull em, Jr. 

Air Pollution Control Officer 

cc: 

R. Van Bevereil, SBCAPCD 

B. Shafritz, SBCAPCD 
Federal Financial Report, Standard Form 425- Attachment 

Federal Grant: A-00901913-1 

Recipient: 

Santa Barbara County Air Pollution Control District 

260 N. San Antonio Rd., Suite 100, 

Santa Barbara, CA. 93110-1315 

DUNS: 927001693 

EIN: 77-0384167 

Grant Period: 10/1/12-9/30/13 

In accordance with the closeout terms of our Assistance Agreement, please accept this statement as it 

serves to certify supplanting did not occur in FY 12-13. 

Sincerely, 

~-: ~~~~' Air Pollution Control Officer 

Louis D . Van Mullen, Jr . · A i r Po l lution Control Of f icer 

260 North San Antonio Road, Suite A • Santa Barbara, CA 93110 • www.sbcapcd.org • 805.961.8800 • 805.961.8801 (fax) 
FEDERAL FINANCIAL REPORT 

(Follow form instructions) 

1. Federal Agency and Organizational Element 2. Federal Grant or Other Identifying Number Assigned by Federal Agency Page of 

to Which Report is Submitted (To report multiple grants, use FFR Attachment) 

United States Environmental Protection Agency A-00901913-1 1 1 pages 

3. Recipient Organization (Name and complete address including Zip code) 

Santa Barbara County Air Pollution Control District 

260 N. San Antonio Rd., Suite A 

Santa Barbara, CA. 93110-1315 

4a. DUNS Number 4b. EIN 5. Recipient Account Number or Identifying Number 6. Report Type 7. Basis of Accounting 

(To report multiple grants, use FFR Attachment) o Quarterly 

o Semi-Annual 

o Annual 

927001693 77-0384167 x Final X Cash o Accrual 

B. Project/Grant Period 9. Reporting Period End Date 

From: (Month, Day, Year) To: (Month, Day, Year) (Month, Day, Year) 

10/1/2012 9/30/2013 9/30/2013 

10. Transactions Cumulative 

(Use lines a-c for single or multiple grant reporting) 

Federal Cash (To raport multiple grants also use FFR Attachment): 

a. Cash Receipts c: . .•' '• 

b. Cash Disbursements . ··. ·,~~:-;'li, ' > • 

c. Cash on Hand (line a minus b) .. -".: .· . 

(Use fines d-o for single grant lf}PQrling) 

Federal Expenditures and Unobligated Balance: 

d. Total Federal funds authorized $490,838.00 

e. Federal share of expendnures $490,838.00 

f. Federal share of unliquidated obligations 

g. Total Federal share (sum of lines e and f) $490,838.00 

h. Unobligated balance of Federal funds (lined minus g) 

Recipient Share: 

i. Total recipient share required $8,369,419.00 

j. Recipient share of expendnures $7,689,892.00 

k. Remaining recipient share to be provided (line i minus j) $679,527.00 

Program Income: 

I. Total Federal program income earned 

m. Program income expended in accordance with the deduction attemative 

n. Program income expended in accordance with the addnion attemative 

a. Unexpended program income (line I minus line m or line n) 

11.1ndlrect a. Type b. Rate c. Period F:rom Period To d. Base e. Amount Charged f. Federal Share 

Expense Final 95.25% 10/1/2012 9/3012013 $3,809,388.00 $2,675,942.00 $229,933.00 

: .. '< . -.:. .- .. ':·::·· ._,_ .. ;• .. ' .• .. ··,:.:.-.. :;..•: •·. ~ •.. ,;:~·:· ~-' ,,;2; ._, g. Totals: $3,809,388.00 $2,675,942.00 $229,933.00 

12. Remarks: . Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation: 

ppient share of expendnures includes $1,676,386.00 of non-recurring costs including fixed assets. 

13. Certification: By signing this report, I certify that It Is true, complete, and accurate to the best of my knowledge. I am aware that 

any false, fictitious, or fraudulent Information may subJect me to criminal, civil, or administrative penalties. 

a. Typed or Printed Name and Trtle of Authorized Certifying Official 

Louis D. Van Mullem, Air Pollution Control Officer 

r-... 

~ho~~A ?L -lr\_ 

v 

Paperwork Burden Statement 

U.S. Code, Title 18, Section 10011 

c. Telephone (Area code, number and extension) 

805-961-8853 

d. Email address ' 

VanMullemD@sbcapcd.org 

e. Date Report Submitted (Month, Day, Year) 

I '2--- I?- ::?GJ/?> 14. Agency use only: 

Federal Share Calculation 

Standard Form 425 

OMB Approval Number. 0348-0061 

Expin1tion Date: 10131/2011 

6.00% 

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid ·oMB control 

number for this information collection is 0348-0061. Public reporting burden for this collection of information is estimated to average 1.5 hours per response, including time for reviewing instructions, 

searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other 

asoect of this collection of information includino suooestions for reducino this burden to the Office of Management and Budost Paoerwork Reduction Project ( 0348-0060), Washington DC 20503. 
SBCAPCD EPA MOE FY 08/09-12/13 

TOTAL PROG COST 

Other Non-Recurrent 

EPA FUNDING 

May-10 

Revised 

Budgeted Budgeted Actual Budgeted 

09-1 0 09-1 0 09-1 0 1 0-11 

9,983,350 9,983,350 8,252,716 9,172,132 

2,498,991 2,498,991 1,687,828 2,293,170 

505,880 508,430 508,430 737,516 

PROGRAM COST 6,978,479 6,975,929 6,056,458 6,141,446 

$'s Over I (Under) MOE Goal 536,366 533,816 73,240 84,988 

Jul-11 

Revised 

Budgeted 

10-11 

Mar-12 

Revised 

Actual Budgeted Actual 

1 0-11 11-12 11 -12 

Revised 

Budgeted Budgeted Actual 

12-13 12-13 12-13 

8,943,046 8,466,373 9,327,735 8,676,137 8,713,967 8,916,313 8,180,730 

2,293,170 1,832,097 2,610,943 1,850,044 2,370,018 2,029,687 1,676,386 

508,430 508,430 546,883 508,430 546,894 546,894 490,838 

6,141,446 6,125,846 6,169,909 6,317,663 5,797,055 6,339,732 6,013,506 

84,988 69,388 44,063 191 ,818 (520,608) 22,069 -304,157 

FY13 Actual - FY12 Actual (304, 157)