Department of Education

PROGRAM ADMINISTRATION

Fiscal Year 2017 Budget Request

CONTENTS

Page

Appropriation Language..........................................................................................................X-1

Analysis of Language Provisions and Changes.......................................................................X-3

Amounts Available for Obligation ............................................................................................X-5

Obligations by Object Classification ........................................................................................X-6

Summary of Changes .............................................................................................................X-7

Authorizing Legislation..........................................................................................................X-10

Appropriations History...........................................................................................................X-11

Significant Items in FY 2016 Appropriations Report ..............................................................X-12

Activities:

Salaries and Expenses .....................................................................................................X-15

Building Modernization .....................................................................................................X-27

Supplementary Tables:

Full-time Equivalent Employment by Office.......................................................................X-30

Summary of Budget Authority by Principal Office..............................................................X-31
PROGRAM ADMINISTRATION

Appropriation Language

For carrying out, to the extent not otherwise provided, the Department of Education 

Organization Act, including rental of conference rooms in the District of Columbia and hire of

three passenger motor vehicles, [$432,000,000] $474,827,000, of which up to [$1,000,000]

$24,485,000, to remain available until expended, may be for relocation of, and renovation of 

buildings occupied by Department staff1 

TITLE III GENERAL PROVISIONS

Sec. 310 (a) Section 1 of the Department of Education Organization Act is amended by 

striking out the entry for section 204 and inserting "Sec. 204. Office of Early, Elementary, and 

Secondary Education.";

(b) Section 202(b)(1)(A) of the Department of Education Organization Act (20 U.S.C. 3412 

(b)(1)(A)) is amended by striking out "Assistant Secretary for Elementary and Secondary" and 

inserting "Assistant Secretary for Early, Elementary, and Secondary Education";

(c) Section 204 of the Department of Education Organization Act (20 U.S.C. 3414) is 

amended —

(1) by striking out the heading and inserting "Office of Early, Elementary, and Secondary 

Education"; 

(2) by striking out "Office of Elementary and Secondary Education" each place it appears 

and inserting "Office of Early, Elementary, and Secondary Education"; 

(3) by striking out "Assistant Secretary for Elementary and Secondary Education" each place 

it appears and inserting "Assistant Secretary for Early, Elementary, and Secondary Education"; 

and 

(4) by striking out "elementary and secondary education" and inserting "early, elementary, 

and secondary education"; and

X-1
(d) Section 215 of the Department of Education Organization Act (20 U.S.C. 3423c) is 

amended —

(1) in subsection (b)(1), by striking out "Assistant Secretary for Elementary and Secondary" 

and inserting "Assistant Secretary for Early, Elementary, and Secondary Education"; and 

(2) in subsection (b)(2)(B), by striking out "Office of Elementary and Secondary Education" 

and inserting "Office of Early, Elementary, and Secondary Education".2 (Department of 

Education Appropriations Act, 2016.)

NOTE

Each language provision that is followed by a footnote reference is explained in the Analysis of Language 

Provisions and Changes document, which follows the appropriation language.

X-2
PROGRAM ADMINISTRATION

Analysis of Language Provisions and Changes

Language Provision Explanation

1

...of which up to $24,485,000, to remain 

available until expended, may be for 

relocation of, and renovation of buildings 

occupied by Department staff:

This language provides for the funds to 

remain available until expended for relocation 

of and renovations of buildings occupied by

Department staff.

Title III GENERAL PROVISIONS

2 Sec. 310. (a) Section 1 of the Department 

of Education Organization Act is amended by 

striking out the entry for section 204 and 

inserting "Sec. 204. Office of Early, 

Elementary, and Secondary Education.";

(b) Section 202(b)(1)(A) of the Department 

of Education Organization Act (20 U.S.C. 

3412 (b)(1)(A)) is amended by striking out 

"Assistant Secretary for Elementary and 

Secondary" and inserting "Assistant 

Secretary for Early, Elementary, and 

Secondary Education";

(c) Section 204 of the Department of 

Education Organization Act (20 U.S.C. 3414) 

is amended —

(1) by striking out the heading and inserting 

"Office of Early, Elementary, and Secondary 

Education"; 

(2) by striking out "Office of Elementary and 

Secondary Education" each place it appears 

and inserting "Office of Early, Elementary, 

and Secondary Education"; 

(3) by striking out "Assistant Secretary for 

Elementary and Secondary Education" each 

place it appears and inserting "Assistant 

Secretary for Early, Elementary, and 

Secondary Education"; and 

(4) by striking out "elementary and 

secondary education" and inserting "early, 

elementary, and secondary education"; and

(d) Section 215 of the Department of 

Education Organization Act (20 U.S.C. 

3423c) is amended —

(1) in subsection (b)(1), by striking out 

"Assistant Secretary for Elementary and 

Secondary" and inserting "Assistant 

Secretary for Early, Elementary, and 

This General Provision amends the 

Department of Education Organization Act by 

changing the name “Office of Elementary and 

Secondary Education” to “Office of Early, 

Elementary, and Secondary Education.”

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PROGRAM ADMINISTRATION

Language Provision Explanation

Secondary Education"; and 

(2) in subsection (b)(2)(B), by striking out 

"Office of Elementary and Secondary 

Education" and inserting "Office of Early, 

Elementary, and Secondary Education".

X-4
PROGRAM ADMINISTRATION

Amounts Available for Obligation

(dollars in thousands)

Appropriation and Adjustments 2015 2016 2017

Discretionary budget authority:

Discretionar y budget authority:Appropriation............................................................ $411,000 $432,000 $474,827

Discretionar y budget authority:Transfer to HHS WIOA Act 2014 (P.L. 113-128)....... -4,740 0 0

Subtotal, appropriation ......................................... 406,260 432,000 474,827

Discretionar y budget authority:Transfer from Student Aid Administration ................. 3,500 0 0

Discretionar y budget authority:Transfer from Student Financial Assistance ............. 8,500 0 0

Subtotal, adjusted discretionary appropriation...... 418,260 432,000 474,827

Unobligated balance, start of year................................ 11,647 7,072 0

Recovery of prior-year obligations ............................... 0 0 0

Unobligated balance expiring ...................................... -236 0 0

Unobligated balance, end of year................................ -7,072 0 0

Total, direct obligations............................................. 422,599 439,072 474,827

 NOTE: The 2015 Appropriation includes $4,470 thousand transferred to the Department of Health and Human 

Services per Section 491 of the Workforce Innovation and Opportunity Act, P.L. 113-128. Also includes 

$12,000 thousand transferred to the account from the Student Aid Administration and Student Financial Assistance 

accounts under the transfer authority included in Section 304 of the Department of Education Appropriations Act, 

2015.

X-5
PROGRAM ADMINISTRATION

Obligations by Object Classification

(dollars in thousands)

Obj ect class number Object Class 2015 2016 2017 

Change from 

2016 to 2017

11.10 Full-time permanent $186,220 $206,298 $209,975 $3,677 

11.31 Full-time temporary 22,926 7,537 7,460 (77)

11.32 Part-time 2,612 0 0 0 

11.33 Consultants 365 0 0 0 

11.51 Overtime 224 327 354 27 

11.52 Awards 2,080 2,000 2,000 0 

11.80 Other Compensation 142 0 0 0 

Subtotal R ow

 Compensation subtotal 214,569 216,162 219,789 3,627 

12.00 Benefits 64,699 65,893 67,359 1,466 

13.10 Benefits for former personnel 180 187 200 13 

21.00 Travel 3,277 3,673 3,673 0 

22.00 Transportation of things 18 1 1 0 

23.10 Rental Payments to GSA 40,619 42,040 36,757 (5,283)

23.31 Communications 736 451 252 (199)

23.32 Postage/fees 296 679 679 0 

Subtotal Row

 Subtotal 23 41,651 43,170 37,688 (5,482)

24.00 Printing & Reproduction 1,051 944 944 0 

25.10 Advisory and Assistance Svcs 866 1,553 1,805 252 

25.21 Other Services 16,237 17,734 19,042 1,308 

25.22 Training/Tuition/Contracts 1,295 2,029 2,217 188 

25.23 Field Readers 24 10 59 49 

25.30 Goods/Services from Gov't 15,998 17,430 17,451 21 

25.71 Operations/Maint of Equipment 599 1,107 1,230 123 

25.72 IT Services/Contracts 57,627 61,704 82,538 20,834 

Subtotal R ow

 Subtotal 25 92,646 101,567 124,342 22,775 

26.00 Supplies 462 527 527 0 

31.01 IT Equipment/Software 348 358 395 37 

31.03 Other Equipment 417 1,895 3,807 1,912 

Subtotal R ow

 Subtotal 31 765 2,253 4,202 1,949 

32.00 Building Alterations 3,280 4,695 16,102 11,407 

43.10 Interest and Dividends 1 0 0 0 

Total Row Total, Obligations 422,599 439,072 474,827 35,755 

Total Row Total Pers. Comp. & Ben. 279,448 282,242 287,348 5,106 

Total Row

Total Non-Personnel 143,151 156,830 187,479 30,649 

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PROGRAM ADMINISTRATION

Summary of Changes

(dollars in thousands)

2016................................................................................................. $432,000

2017................................................................................................. 474,827

Net change ............................................................... +42,827

Increases: 2016 base Change from base

Built in:

Built in: Increase in salaries and benefits, primarily for a 

proposed 1.6 percent Governmentwide pay raise, 

and increased benefits. $277,321 +$2,129

Program:

Program Increase in salaries and benefits for increase of 

21 FTE. 277,321 +3,268

Program Increase in overtime. 327 +27

Program Increase in benefits for former personnel. 187 +13

Program Increase in advisory and assistance services 

primarily for higher volume of Randolph-Sheppard 

Arbitrations. 1,553 +252

Program Increase in other services for Electronic Records 

document management system and Financial 

Management business process efficiencies. 104 +264

Program Increase in other services for building modernization 

design costs for headquarters and regional offices. 0 +3,678

Program Increase in field readers. 10 +49

Program Increase in training. 2,029 +188

Program Increase in goods/services from the Government 

primarily for Interagency agreements. 17,430 +21

Program Increase in operations and maintenance of 

equipment for Access security equipment. 1,107 +123

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PROGRAM ADMINISTRATION

Summary of Changes

(dollars in thousands)

Increases: 2016 base Change from base

Program:

Program Increase in contracted IT services for space 

modifications of Department buildings. 0 +$1,630

Program Increase in contracted IT services for IT security. $10,295 +4,727

Program Increase in contracted IT services for Impact Aid 

Payment System redesign. 947 +$2,533

Program Increase in contracted IT services for EDCAPS 

primarily for continued operations of EDCAPS and 

Security Systems. 1,821 +1,137

Program Increase in contracted IT services mostly Online 

Application System, and Education Department 

Computer Based Grants Training. 369 +318

Program Increase in IT contracts for transition costs to a new 

network services and IT infrastructure vendor. 0 +9,799

Program Increase in contracted IT services for Enterprise 

Risk Management Services and Tools to reduce 

risk of improper payments. 900 +600

Program Increase in contracted IT services mostly for FM 

Business process efficiencies, Audit accountability 

and resolution tracking system and ED Web. 2,263 +750

Program Increase in IT technology equipment/software. 358 +37

Program Increase in other equipment mostly for building 

modernization costs for headquarters and regional 

offices. 0 +2,520

Program Increase in building alterations primarily for the 

building modernization alterations of Department 

occupied buildings necessary to achieve long-term 

space reductions and rent savings. 1,000 +14,577

Subtotal, increases +48,640

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PROGRAM ADMINISTRATION

Summary of Changes

(dollars in thousands)

Decreases: 2016 base Change from base

Built in:

Built in Decrease in rent due to savings from releasing 

rentable space by consolidating people in other 

buildings. $42,040 -$5,283

Program:

Program Decrease in communications. 451 -199

Program Decrease in transit subsidies. 1,761 -331

Subtotal, decreases -5,813

Net Change +42,827

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PROGRAM ADMINISTRATION

Authorizing Legislation

(dollars in thousands)

Activity

2016

Authorized

2016

Estimate

2017

Authorized

2017

Request

Salaries and expenses (DEOA) Indefinite $431,000 Indefinite $450,342

Building Modernization (DEOA) Indefinite 1,000 Indefinite 24,485

Total appropriation 432,000 474,827

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PROGRAM ADMINISTRATION

Appropriations History

(dollars in thousands)

Year

Budget 

Estimate 

to Congress

House 

Allowance Footnote

Senate 

Allowance Footnote AppropriationFootnote

2008 $446,934 $219,487 $432,631 $411,274

2009 444,439 422,1851 427,9391 433,482

2010 456,500 452,200 452,2002 456,200

2011 492,488 465,0003 492,4882 455,2884

2012 479,038 449,8155 449,0745 446,259

2013 448,470 446,2596 448,4706 430,605

2014 430,605 N/A7 422,9172 422,917

2015 442,000 N/A7 426,9178 411,000

2016 474,089 410,0009391,3269432,000

2017 474,827

1 The levels for the House and Senate allowances reflect action on the regular annual 2009 appropriations bill, 

which proceeded in the 110th Congress only through the House Subcommittee and the Senate Committee. 2 The level for the Senate allowance reflects Committee action only. 3 The level for the House allowance reflects the House-passed full-year continuing resolution. 4 The level for appropriation reflects the Department of Defense and Full-Year Continuing Appropriations Act, 

2011 (P.L. 112-10). 5 The level for the House allowance reflects an introduced bill and the level for the Senate allowance reflects

Senate Committee action only. 6 The levels for the House and Senate allowances reflect action on the regular annual 2013 appropriations bill, 

which proceeded in the 112th Congress only through the House Subcommittee and the Senate Committee. 7 The House allowance is shown as N/A because there was no Subcommittee action. 8 The level for the Senate allowance reflects Senate Subcommittee action only. 9 The levels for House and Senate allowances reflect action on the regular annual 2016 appropriations bill, which 

proceeded in the 114th Congress only through the House Committee and Senate Committee.

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PROGRAM ADMINISTRATION

Significant Items in FY 2016 Appropriations Report

Illegal Immigration

House: The Committee is concerned with the significant healthcare and education costs

to State and local communities resulting from illegal immigration. These costs are 

especially high in States along the southern border of the United States. The 

Committee directs the Department of Education and the Department of Health 

and Human Services to provide all available federal resources to assist State and 

local governments with these increased costs that are a direct result of federal 

law or policy. The Committee further directs the Departments to provide a report 

to the House Appropriations subcommittee on Labor, Health and Human 

Services, and Education, the subcommittee on Commerce, Justice, Science and 

the subcommittee on Homeland Security within 90 days of enactment on the 

costs borne by State and local governments and the federal government for 

providing health and education services to individuals without legal immigration 

status, to include those who qualified under the President’s November 20, 2014 

executive immigration action. The report shall address the costs incurred over 

the course of fiscal years 2014 and 2015 and include projected costs for fiscal 

years 2016 through 2020. The report shall also include an accounting of the 

federal resources that have been and will be directed in each year to cover these 

added expenses.

Response: The Department is working with the Office of Management and Budget to 

develop a response to this directive.

Interagency Collaboration

House: The Committee understands the importance of interagency collaboration in 

promoting student achievement and ensuring equal access to education. To 

achieve these goals, the Committee directs the Secretary to work jointly with the 

Director of the Institute of Museum and Library Services on initiatives, materials 

or technology to support educational and workforce development activities 

undertaken by libraries; resource and policy approaches to eliminate barriers to 

fully leveraging the role of libraries and museums in supporting the early learning, 

literacy, lifelong learning, digital literacy, workforce development, and education

needs of the people of the United States; and initiatives, materials, or technology 

to support educational activities undertaken by museums.

Response: The Department will comply as directed.

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PROGRAM ADMINISTRATION

Duplicative Reporting Requirements

Senate: The Committee remains concerned that State and local education agencies often 

submit the exact same data elements to various principal offices within the 

Department. This duplicative reporting diverts important State and local 

resources to filling out paperwork rather than to providing direct services to 

students. Therefore, the Committee directs the Department to review the 

reporting requirements across principal offices and determine ways to reduce 

confusion and duplication across offices in order to streamline reporting

requirements in accordance with the Paperwork Reduction Act.

Response: The Department acknowledges the Committee’s concern and will comply as 

directed to streamline the reporting requirements.

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Summary of Request

DEPARTMENT OF EDUCATION FISCAL YEAR 2017 PRESIDENT'S BUDGET

(in thousands of dollars)

Click here for accessible version 

Amount Percent

Program Administration (DEOA)

1. Salaries and expenses 1 D 411,000 431,000 450,342 19,342 4.49%

2. Building modernization D 0 1,000 24,485 23,485 2348.50%

Total 2, 3 D 411,000 432,000 474,827 42,827 9.91%

NOTES: D = discretionary program; M = mandatory program; FY = fiscal year 

Detail may not add to totals due to rounding. 

1 The Department of Education Appropriations Act, 2015, provided up to $1,000 thousand for relocation of, and renovation of buildings occupied by, Department staff.

2 The 2015 Appropriation for the Program Administration account does not reflect the $4,740 thousand transfer to the Department of Health and Human Services for necessary administrative expenses 

per Section 491 of the Workforce Innovation and Opportunity Act, P.L.113-128. 

3 The 2015 Appropriation excludes a $12,000 thousand transfer, using the Department’s transfer authority, to Program Administration from Student Aid Administration and Student Financial Assistance.

2017 President's Budget

2016 Compared to 2016 Appropriation

 Account, Program and Activity Appropriation

Category 

Code

2015 

Appropriation

2017 President's 

Budget

X-14

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PROGRAM ADMINISTRATION

Salaries and Expenses

(DEOA)

(dollars in thousands)

FY 2017 Authorization: Indefinite

Budget authority:

Annual Fund

2016 2017

Change 

from 2016

Personnel costs $282,242 $287,348 +$5,106

Non-personnel costs 148,758 162,994 +14,236

Total 431,000 450,342 +19,342

FTE 1,880 1,901 +21

____________________________________________________________________________

PROGRAM DESCRIPTION

The Program Administration account provides a significant portion of the funding and staff to 

administer the Department's programs and activities in the following program and staff offices:

Program offices:

Office of Postsecondary Education

Office of Elementary and Secondary Education1

Office of English Language Acquisition, Language Enhancement, and Academic 

Achievement for Limited English Proficient Students

Office of Special Education and Rehabilitative Services

Office of Career, Technical, and Adult Education

Institute of Education Sciences

Office of Innovation and Improvement

Office of the Secretary

Office of the Deputy Secretary

Office of the Under Secretary

Office of the General Counsel

Office of Planning, Evaluation, and Policy Development

Office of Communications and Outreach

Office of Legislation and Congressional Affairs

1

 The President’s Budget proposes to change the name of the Office of Elementary and Secondary Education to 

the Office of Early, Elementary, and Secondary Education.

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PROGRAM ADMINISTRATION

Salaries and Expenses

Staff offices:

Office of Management

Office of the Chief Financial Officer

Office of the Chief Information Officer

Advisory Committee on Student Financial Assistance

Program offices are the front-line administrators of the Department’s programs, providing 

leadership and financial support for education programs assisting preschoolers; elementary,

secondary, and college students; and adults. Program offices are critical to managing the 

Department’s multi-billion dollar program budget through activities such as grantmaking and 

review, grantee technical assistance, grant monitoring, and contract management. In 

addition, the offices support research and demonstration projects to improve education and 

disseminate information on research findings and education statistics.

Staff offices provide the policy, legal, management, and financial support needed to help the 

Department fulfill its mission. These offices are vital to the day-to-day operation of the 

Department and provide policy leadership and administration of key Departmental priorities.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2012............................................................................ $446,259

2013.............................................................................. 430,605

2014.............................................................................. 422,917

2015.............................................................................. 418,2601

2016.............................................................................. 431,000

_____________________

1 Includes $4,740 thousand transferred to the Department of Health and Human Services per Section 491 of 

the Workforce Innovation and Opportunity Act, P.L. 113-128. Also includes $12,000 thousand transferred to the 

account from the Student Aid Administration and Student Financial Assistance accounts under the transfer 

authority included in Section 304 of the Department of Education Appropriations Act, 2015.

FY 2017 BUDGET REQUEST

The fiscal year (FY) 2017 request for Salaries and Expenses is $450.3 million, $19.3 million 

or 4 percent above the 2016 level. The Department is operating with less money in 2016 

than it did in 2008, despite increases in pay rates, inflation, physical and information 

technology (IT) security needs, and other Governmentwide requirements, stemming from 

the recent IT security breaches. Even with the reduced appropriations, the Department 

managed to continue to deliver on its core mission with lower administrative costs by 

working more efficiently and improving its acquisition and financial management, without 

compromising effectiveness. However, opportunities for efficiencies have largely been 

exhausted—further reductions in personnel threaten to disrupt core operations. The most 

promising areas for further efficiency—space reduction and consolidation, business process 

reengineering, and IT system consolidation—require upfront investments in order to achieve 

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PROGRAM ADMINISTRATION

Salaries and Expenses

subsequent savings. Funds requested in 2017 are focused on these investments, while 

also providing funding to manage its $45.2 billion in annual grants, contracts, and other aid

(excluding Student Financial Assistance and Federal Student Loans).

Highlights include:

1. Pay and benefit fixed increases—Total increase of $2.1 million. Executive 

Order 13715 issued on December 18, 2015, authorized a 1.3 percent pay increase in 

January 2016. In addition, locality pay rates were adjusted, resulting in an approximate 

average pay raise of 1.46 percent for most employees covered by the Program 

Administration appropriation. Other benefits also are expected to increase due to higher 

health premiums and the shifting of personnel from the CSRS to FERS retirement plans. 

The 2017 increase provides a proposed 1.6 percent pay increase for January 2017, and 

will also cover anticipated benefits increases. All of the net increases total $2.1 million.

2. Information Technology—Total net increase of $19.9 million. The Department of 

Education uses a mature Information Technology (IT) investment management process, 

managed by the Investment Review Board (IRB) and Planning and Investment Review 

Working Group (PIRWG). The process includes an annual select phase to determine 

the Department’s IT portfolio, including funding requests for both the current and budget 

years.

Increases are spread across multiple IT investments, but can be primarily attributed to: 

1) improvements to the Department’s IT security to ensure the integrity of Department of 

Education data as well as to prevent or detect potential IT security breaches; 

2) necessary spending to transition from the current network services and IT 

infrastructure contract (Education Department Utility for Communications, Applications 

and Technical Environment (EDUCATE)), which expires in November 2017, to a new 

contract; and 3) development of a new Impact Aid Payment System to replace the 

current antiquated system that is dangerously past its lifecycle, possibly jeopardizing 

timely awards to more than 1,100 Impact Aid recipients.

3. Staffing Costs—Increase of $3.3 million. Staffing levels are at all-time lows, as shown 

in the following table, with many vacancies being consolidated with existing positions.

Program Administration FTE Usage—Fiscal Years 2008–2017

FY 

2008

FY 

2009

FY 

2010

FY 

2011

FY 

2012

FY 

2013

FY 

2014

FY 

2015

FY 

2016 

FY 2017 

Projected

2,092 2,048 2,024 2,128 2,053 1,942 1,898 1,912 1,880 1,901

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PROGRAM ADMINISTRATION

Salaries and Expenses

There are several areas of increased workload and priority that demand increased staffing. 

The Department requests an increase of 21 FTE for the following:

• Workforce Innovation and Opportunity Act of 2014 (WIOA) implementation—Increase of 

5 FTE. Additional staffing is necessary to address increases in workload resulting from

WIOA. WIOA has added new requirements related to data collection and analysis, 

technical assistance, fiscal reporting and monitoring, performance management, joint 

monitoring, and joint technical assistance.

• Investments in Student Privacy—Increase of 5 FTE. Additional staffing is necessary for 

the Department to fulfill its role in ensuring the proper access to and use of student data 

through its administration of the Family Educational Rights and Privacy Act (FERPA) and 

the Protection of Pupil Rights Amendment (PPRA).

• Increased capacity in the areas of evidence, evaluation, and data—Increase of 2 FTE. 

Additional staff is requested in the Institute of Education Sciences to obtain the expertise 

necessary to plan and manage rigorous programs of research, evaluation, data 

collection, and analysis needed to produce the evidence to guide education practitioners 

and policymakers.

• InformED—Increase of 9 FTE. InformED is the Department’s groundbreaking effort to 

transform how the Department makes information available—and actionable—for 

internal users and for the public, building on lessons learned from the new College 

Scorecard. The additional FTE are being requested in the following offices: OCIO (1), 

OPEPD (4), and IES (4).

These increases are offset by a decrease in anticipated rent costs, resulting from 

Department-led space reduction and consolidation (i.e., Rapid Rent Reduction (R3)), and a 

one-time decrease in equipment purchases between 2016 and 2017. More information on 

the Department space reduction and consolidation strategy can be found under Building 

Modernization in this request.

The chart below provides detail on the Program Administration request by type of cost.

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PROGRAM ADMINISTRATION

Salaries and Expenses

STAFFING AND COSTS SUMMARY

The 2017 request includes funding for 1,901 full-time equivalent (FTE), an increase of 

21 FTE from the 2016 level.

Personnel and Non-Personnel Costs Summary

The budget request includes $287.3 million for personnel compensation and benefits. The 

increase of $5.1 million from the 2016 level includes the requested net increase of 21 FTE, a 

proposed 1.6 percent January 2017 pay raise, and other associated benefit increases. The 

total request for non-personnel activities in 2017 is $163.0 million, an increase of

$14.2 million from the 2016 level. Non-personnel costs cover such items as travel, rent, 

mail, telephones, utilities, printing, IT, contractual services, equipment, supplies, and other 

departmental services. The following section provides detailed information on the 

Department’s top priority areas.

Priorities

Provide adequate IT security to protect Department data and prevent IT security breaches

Several recent high-profile security breaches resulting in the compromise of sensitive 

Government data have reinforced the importance of IT security investments 

Governmentwide.

The projects that provide security for the Department’s IT systems include: 1) Cyber 

Security, which provides the Department with cyber monitoring and analysis of cyber 

intrusion, system vulnerabilities, and support for remediation after a breach has occurred; 

2) the Federal Information Security Modernization Act of 2014 (FISMA) Reporting Tool, 

Contracts

23%

Other NonPersonnel 

5%

Overhead

(Rent & Mail)

8%

Personnel

64%

FY 2017 Salaries & Expenses Costs by Category

 Personnel and fixed overhead costs comprise nearly 3/4 of the Program Administration Budget.

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PROGRAM ADMINISTRATION

Salaries and Expenses

which collects and reports on the security status of the Department’s IT systems; 

3) Information Assurance Enhancement, which consists of critical projects to build, integrate, 

and maintain advanced network security capabilities to protect, monitor, and respond to 

cyber threats; 4) IT Security Training provided to employees and contractors; 5) Identity 

Management, which addresses the HSPD-12 requirement to implement two-factor 

authentication Personal Identity Verification (PIV) cards for all Department employees and 

support contractors that access Department IT systems; 6) Security Authorization, which 

supports Department compliance with FISMA requirements, National Institute of Standards 

and Technology standards, and OMB requirements for IT systems; and 7) Enterprise 

Trusted Internet Connection, which improves the Federal Government's security posture 

through the reduction and consolidation of Department and Agency-external network 

connections.

The total request for these projects is $14.3 million, an increase of $4.0 million from the 

2016 level. The total request supports and addresses the findings from the OIG Department 

of Education’s FISMA Report for Fiscal Year 2015. The findings recommend

implementation of additional enterprise security tools for data loss prevention, network 

access control, Web application filtering, operations and maintenance of continuous 

monitoring tools, and enhancements to cyber security operations to include the integration 

of risk management, and continuous monitoring into current operations.

Most Information Assurance activities are required by statute, Executive Order, OMB 

guidance, and Governmentwide directive.

A portion of IT funding is provided by the Department’s other Salaries and Expenses 

accounts. The total request across all accounts for these projects is $27.2 million, an 

increase of $7.6 million over 2016.

Identity Management

The Office of Chief Information Officer oversees IT projects that provide security for the 

Department’s IT systems. The Identity Management (IDM) investment addresses federally 

mandated security initiatives (Homeland Security Presidential Directive (HSPD)-12 and 

Office of Management and Budget (OMB) Memorandum 11-11 (M-11-11)) and information 

security risks associated with both physical and logical access to the Department's 

information systems and infrastructure. Based on the Department's current inventory, 

34 Department systems (non-Federal Student Aid systems) must comply with OMB 

timelines established in M-11-11 and with mandated requirements for standard 

authentication using Personal Identity Verification (PIV) cards. The increase of $312,000 

over the FY 2016 level will enable the Department to enable the use of PIV cards for the 

remaining 28 systems and strengthen access control mechanisms that improve the 

Department's ability to protect information systems and data. 

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PROGRAM ADMINISTRATION

Salaries and Expenses

Transition to a new network services and IT infrastructure vendor

The Department’s EDUCATE contract expires in November 2017. This contract is the 

largest dollar value contract funded by the Program Administration account, and is vital for 

the operations of every single Department office, providing IT hardware, software, network 

connectivity (including remote network access), data storage, technical support, e-mail, 

wireless, and mobile phone services.

The Department is currently gathering information from EDUCATE customers in order to 

inform the new contract solicitation. The new contract is expected to further the 

Department’s effort to leverage cloud and other shared services in an effort to improve 

efficiency and maximize flexibility while improving IT service levels and the underlying 

technology. A continued Department goal is to ensure that the IT platform supports 

improved services to stakeholders; reduces operational risk; measures and improves 

performance and accountability; enhances security and privacy; and optimizes,

standardizes, and consolidates the information management and technology infrastructure.

Increased funding of $9.8 million is needed in FY 2017 to cover all costs associated with the 

transition to a new vendor(s) awarded the EDUCATE replacement contract. This amount 

represents solely the Program Administration account’s share of total costs; the total 

increase needed for this investment is $19.0 million. The balance of the increase is included 

in the budget requests for the Department’s other Salaries and Expenses accounts.

The transition from the current vendor to a new vendors(s) is anticipated to take 4 months,

and the level of effort will ramp up during that time with 100 percent completion of the 

transition effort by the end of November 2017. Funding requested under this investment 

includes only “overlap” and additional costs, including initial costs for the new IT solution, 

legacy hardware and maintenance agreement buyout, service and knowledge transfer 

activities, and any overlap costs for all incumbent contract services that must be “shadowed”

by the incoming vendor(s).

In addition to the amounts being requested for transition to a new vendor, $25.2 million in 

Program Administration funding ($48.7 million across all Salaries and Expenses accounts) is 

being requested in 2017 for the final year of the incumbent EDUCATE contract.

Development of a new Impact Aid Payment System

The Department is requesting $3.5 million, an increase of $2.5 million, to redesign the 

Impact Aid Payment system. The current system is not 508 compliant, lacks document 

management functionality to meet records management requirements, and lacks an 

automated interface with the Department’s grant system. In addition, ongoing maintenance 

has proven to be difficult, the system lacks transparency to the frustration of grantees, and 

relies on key software components that are no longer supported by vendors 

(e.g., PowerBuilder). A new system will reduce the reliance on physical documents, 

streamline the e-application process and reduce manual processing, automate transmission 

of obligation and payment files to the Grants Management System (G5), use current and 

supported software, reduce data errors, and improve the customer experience.

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PROGRAM ADMINISTRATION

Salaries and Expenses

WIOA Implementation

The WIOA included many new requirements that will significantly add to the Department’s 

workload. These major additional workload drivers include:

• Consultations with States to negotiate performance targets prior to the submission of 

unified or combined plans, complicated by States that have more than one Vocational 

Rehabilitation agency.

• A requirement to provide technical assistance to the designated State units on 

developing successful partnerships with local and multi-State businesses in an effort to 

increase the employment of individuals with disabilities.

• Joint technical assistance visits to State Vocational Rehabilitation agencies and other 

workforce partners on changes in WIOA that impact all core programs.

• New requirements related to allotments and fiscal reporting and monitoring.

• Changes to data collection requirements (e.g., new data elements, quarterly reporting of 

all open cases), which will increase reporting volume by approximately 4 million records 

per year.

The Department is requesting 2 FTE in OSERS and 3 FTE in OCTAE to ensure the 

Department successfully implements all of the additional WIOA requirements.

Student Privacy

The Department plays a vital role in ensuring the proper access to and use of student data 

through its administration of the Family Educational Rights and Privacy Act (FERPA) and the 

Protection of Pupil Rights Amendment (PPRA). The President has noted the critical role 

played by technical assistance around privacy. As new types of education data complicate 

student privacy issues, FERPA has become more complex to administer and the volume of 

unresolved cases and unaddressed inquiries/complaints has increased. To effectively 

administer and enforce these privacy laws, the Department is requesting an increase of one 

privacy attorney in OGC and four staff in OM’s Office of the Chief Privacy Officer. OM’s staff 

will work with program offices to effectively include privacy protections in data releases.

InformED

The request includes 9 additional FTE and $100,000 in non-pay funding to support the 

InformED initiative. InformED is the Department’s groundbreaking effort to transform how 

the Department makes information available—and actionable—for internal users and for the 

public, building on lessons learned from the new College Scorecard. The InformED initiative 

would apply these lessons across the education spectrum, from early childhood to adult 

education. With intuitive tools for decisionmaking tailored to different audiences, new 

InformED “information hubs” would pull together the Department’s diverse array of data and 

studies on a particular topic, and allow open data access to unlock answers to pressing 

education questions and needs. Many offices play a role in the data lifecycle, and functions 

would be spread across the following offices: Office of Chief Information Officer (OCIO), 

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PROGRAM ADMINISTRATION

Salaries and Expenses

Institute of Education Sciences (IES), and Office of Planning, Evaluation, and Policy 

Development (OPEPD).

The following sections provide additional information on projects not discussed previously.

Other IT Projects

The following section provides additional information on select IT projects.

Education central automated processing system (EDCAPS)

Funding for EDCAPS comes from the following accounts: Program Administration, Student 

Aid Administration, Office for Civil Rights, Office of Inspector General, as well as from the 

National Assessment Governing Board.

A total of $3.0 million is requested in 2017 for the continued operations and enhancement of 

the EDCAPS single core financial system, which includes five major components: G5, the 

Contracts and Purchasing Support System (CPSS), the Financial Management Systems 

Software (FMSS), the Integrated Support System, and the Travel System. EDCAPS 

includes a $1.1 million increase for a financial management systems upgrade. The current 

version, Oracle 11i, is considered at end-of-life and will no longer be supported by the 

vendor.

EDWeb 

The Department’s Internet site (www.ed.gov) provides a critical communications link to both 

its internal and external customers, including grantees, students, parents, educational 

institutions, Government Agencies, and contractors. The request for maintenance and 

enhancements in 2017 is $2.8 million, an increase of $0.8 million above the 2016 level.

Additional funding will be used to migrate Ed.gov content and applications to cloud-based 

hosting, as well as to provide regular Web site enhancements.

EDFacts

EDFacts is an information management solution of systems and services related to K-12 

education performance data. Systems provide Web-based data collection, ad hoc and 

standard reporting, commercial-off-the-shelf software for business process management 

and meta data collection, a data warehouse centralizing K-12 data with data from other 

systems, and a commercial software survey. Services provided by EDFacts include data 

supplier conferences, data user and supplier assistance, technical assistance to States, 

custom reports, and training. EDFacts data is centralized with data from other ED 

investments such as financial grant information. EDFacts supports policy and budget 

decisions with a degree of accuracy and timeliness not previously available.

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PROGRAM ADMINISTRATION

Salaries and Expenses

In 2017, $10.7 million is requested for EDFacts, an increase of $200,000 from the 2016

level. Additional funds will be used to complete migration to the cloud, as well as to make 

business intelligence and data quality functional improvements.

Enterprise Risk Management services and tools

The Department requests a total of $1.5 million in 2017 for the Office of Deputy Secretary, 

an increase of $600,000, to fund risk analysis requirements mandated by the OMB grant 

administrative requirement under Title 2 Grants and Agreements. Funds also will support 

the inclusion of grants enterprise risk management as an essential element of the 

Department’s performance-based decisions.

Requested funds ensure material compliance with expanded risk analysis mandates found 

in the Uniform Guidance, including integration of OMB-designated databases related to 

grantee eligibility and integrity, such as the Federal Awardee Performance and Integrity 

Information System (FAPIIS) and Treasury’s Do-Not-Pay Portal, upon OMB validation of 

source readiness. To expand current activities beyond awardee-level assessment and into 

enterprise-level risk management, the requested increase will be used for: master data 

management and administration; production of IT code by uniquely skilled programmers to 

derive analytic insight from our Enterprise data; and delivery of dynamic, visual-based 

reporting to Department senior decisionmakers.

One Online Application System

The request includes $472,000, an increase of $103,000, for the Office of Communications 

and Outreach in 2017 to reengineer, streamline, and reduce costs to the Department with an 

integrated digital service to facilitate submission and review of applications of Presidential 

Scholars, Teaching Ambassador Fellows, Principal Ambassador Fellows, and Volunteer 

Student Interns. The U.S. Presidential Scholars Program currently utilizes a system that is 

outdated and in need of replacement, and there is no electronic system to process the latter 

three applicant types. A single online application system is needed to process all four 

applicant types, with the flexibility to easily accommodate other ED programs.

Financial Management (FM) Business Process Efficiencies

The request includes $500,000 for the Office of the Chief Financial Officer to address a 

number of inefficient or manual business processes and legacy system issues that have 

hindered core financial management business operations from delivering effective customer 

service, and has put loan management/accountability and cash collection activities at an 

unacceptable level of risk. The Department has identified 17 existing manual interfaces that 

can be automated in core FM business processes related to loan management and 

servicing, accounts receivable and collections, and IPAC transactions. Funds will be used 

to: 1) analyze the current business processes that contain the manual processes and 

inefficiencies and identify processes and system changes needed to improve them, and 

2) perform the technical work needed to automate the 17 manual interfaces.

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PROGRAM ADMINISTRATION

Salaries and Expenses

Enterprise Electronic Records Management System

OMB Memorandum M-12-18 requires Government Agencies to implement an electronic 

records management solution by December 2016. The Department requests a total of 

$507,000 in FY 2017 to plan implementation activities, establish an infrastructure, and 

implement a chosen solution using a phased rollout.

Other Non-Pay

The Department’s 2017 request includes little net change in other non-pay items. Funding 

for these projects was kept steady with 2016 in light of the sizable increases being 

requested for pay, information technology, and space modernization. The following section 

provides additional information on select non-pay projects. 

Security items for personnel and buildings

A total of $9.7 million is requested for security-related items including guard services, 

background investigations, and the implementation of the Continuity of Operations Plan. 

The Federal Protective Service (FPS) is responsible for setting overall security policy and in 

determining the costs of security items. The Department works with the FPS and other local 

and Federal law enforcement organizations to ensure the safety and security of the 

Department's many buildings, its classified information, and its employees. The 

Department’s security policies and procedures have been implemented in response to 

General Services Administration and Department of Homeland Security standards, and 

follow regulations set forth in HSPD-12, FISMA, and a series of Executive Orders. The 

request is level with 2016.

Overtime utilities 

This project funds utilities outside the normal work hours, i.e., after-hour and weekend 

lighting, heating, and air conditioning costs in buildings occupied by Department personnel. 

The request in 2017 is $1.2 million, same as the 2016 level. 

Blue Ribbon Schools

The Blue Ribbon Schools program honors elementary and secondary schools that make 

significant progress in closing the achievement gap or whose students achieve at very high 

levels. In 2017, $1.1 million is requested to continue this program, a decrease of 

$0.4 million from the 2016 level. It is anticipated that additional funding will be needed in 

FY 2016 to support both a new solicitation and award as well as annual funding for Option 

Year 5 of the current contract. Amounts requested in 2017 represent expected annual base 

year funding for the new solicitation and award.

Presidential Scholars Program

This program, started in 1964, recognizes the Nation’s most distinguished graduating high 

school seniors. Each year, the White House Commission on Presidential Scholars selects 

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PROGRAM ADMINISTRATION

Salaries and Expenses

up to 141 students for this honor. To support this program in 2017, $1.087 million is 

requested, an increase of $62,000 above the 2016 level, due to expected inflation.

Record information management services (RIMS) support services

A total of $869,000 in 2017 will support compliance with Government initiatives regarding 

the acquisition, release, and maintenance of information. This includes carrying out 

provisions of the Freedom of Information Act and the Privacy Act. The request is no change 

from the 2016 level.

Randolph-Sheppard arbitrations 

A total of $472,000 is requested in 2017 for Randolph-Sheppard arbitrations, an increase of 

$252,000 above the 2016 level. The Randolph-Sheppard Act authorizes a program to 

provide gainful employment for individuals who are blind to operate vending facilities on 

Federal and other property. The Rehabilitation Services Administration is required to 

administer the arbitration process that involves grievances for blind licensees, hearing and 

arbitration, non-compliance by Federal Departments and Agencies, and complaints by State 

licensing agencies.

There has recently been a significant increase in volume of Randolph-Sheppard arbitration 

cases, resulting in a growing backlog. Based on recent history, about 13-15 cases are 

expected to be arbitrated in 2017, at a cost of $32,000 to $35,000 per case. Requested 

funding should be adequate to handle this expected volume, although funding cuts in 2016 

pose a risk of exacerbating the current backlog of cases.

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PROGRAM ADMINISTRATION

Building Modernization

(DEOA)

(dollars in thousands)

FY 2017 Authorization: Indefinite

Budget authority:

2016

Estimate

2017

Request

Change

from 2016

$1,000 $24,485 +$23,485

____________________________________________________________________________

PROGRAM DESCRIPTION

The Building Modernization activity supports the related expenses necessary for the relocation 

of Department of Education staff or renovations of Department of Education buildings within the 

Washington, D.C. metropolitan area and in several regional offices.

Funding levels for the past 5 fiscal years were:

Fiscal Year (dollars in thousands)

2012 ........................................................................................ 0

2013 ........................................................................................ 0

2014 ........................................................................................ 0

2015 ........................................................................................ 01

2016 ................................................................................$1,000

_____________________

1 The 2015 Appropriation Act provided authority for up to $1 million to remain available in Building Modernization, 

until expended, for relocation of, and renovation of buildings occupied by Department Staff. The Department chose 

not to use the authority due to the need to use the $1 million in the Program Administration Account.

FY 2017 BUDGET REQUEST

The President has called on all Government Agencies to utilize their space more efficiently. 

Presidential and OMB Memorandums, such as “Reduce the Footprint,” direct Agencies to 

reduce the total square footage of their domestic office and warehouse inventory. In response, 

the Department has developed a multi-year plan for space reduction and consolidation, and has 

identified space savings through expansion of telework, more efficient workspaces, and 

elimination of unneeded space. Rent is a large “fixed” cost that cannot be sustained in an era of 

declining appropriations, and teleworking offers the opportunity to reduce space costs.

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PROGRAM ADMINISTRATION

Building Modernization

In order to produce immediate rent savings, the Department has implemented a Rapid Rent 

Reduction (R3) short-term strategy to mitigate the impacts of current budget constraints. Under 

this plan, the Department is vacating expensive leased space in three buildings, and moving 

over 800 employees into smaller, less expensive, space. These moves are all occurring in the 

Department’s Washington, D.C. location. In order to implement this strategy in the shortest 

timeframe possible, the moves are mostly limited to existing space, space that may not be 

optimized for telework or the Department’s long-term workspace model (which reduces the 

average workspace size). In order to maximize potential rent savings, the Department must 

also make the following investments:

1. Modernizing the LBJ Federal building to include smaller workstations, hoteling space, 

and other space efficiencies. This work, including build-out, has already begun.

2. Reducing space currently occupied in the PCP building. Corresponding with the lease 

expiration for PCP in 2018, the Department is planning to consolidate existing space into 

a location with 220 thousand square feet, representing a space reduction of over 

50 percent. GSA submitted a lease prospectus to Congress in July 2014 with these 

specifications.

3. Reducing space at regional locations. These opportunities coincide with the expiration 

of the current building leases. Current plans to reduce regional space include Chicago

and Dallas (in 2018), and New York (in 2020).

Most building modernization costs, such as design, construction, and furniture, must be made 

available well in advance of final move dates. The Department will utilize anticipated 2016 

carryover funding and the $1 million in funding authorized in 2016 for the following actions to 

consolidate space and reduce the Department’s overall footprint.

(dollars in thousands)

Description

2016 Carryover

and Appropriation

Rapid Rent Reduction (R3) Strategy – Design, move, disposal, cleanout, furniture, construction $1,050

LBJ 2nd Floor modernization project to include smaller workstations, 

hoteling space, and other space efficiencies 4,378

Dallas Regional Office – Design 300

Chicago Regional Office – Design 400

San Francisco Regional Office – Design, furniture, and construction 1,284

IT construction support for building modernization of headquarters and 

regional offices for renovation and relocation 660

Total 8,072

A total of $24.5 million is requested in 2017 for Building Modernization, an increase of 

$23.5 million from the 2016 level. The funds requested in 2017 are for the following purposes:

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PROGRAM ADMINISTRATION

Building Modernization

• $10.5 million for PCP Building.

• $4.1 million for Chicago regional office renovation/relocation.

• $2.9 million for Dallas Regional office renovation/relocation.

• $2.2 million for the LBJ 3rd–5th Floor Modernization Project to renovate and refurbish the 

space and move people out of other rented space, resulting in space efficiencies of about 30 

percent to help reduce the overall footprint of the Department.

• $3.3 million for IT support for building modernization of Headquarters and Regional offices 

for renovation and relocation.

• $1.5 million for UCP Cabling upgrade project.

If the plan is implemented as scheduled, the Department expects to achieve annual rental 

savings totaling more than $15 million by 2019.

Requested funds would be used as follows:

(dollars in thousands)

Object Class/Office Description 2017

25.21 Other Services (OM) PCP Building Consolidation – Design $1,478

25.21 Other Services (OM) LBJ 3rd-5th Floor Modernization Project 2,200

25.72 IT Services/Contracts 

(OCIO)

IT construction support for building 

modernization of headquarters and for 

renovation and relocation of regional offices

3,307

31.03 Other Equipment (OM) Dallas Regional Office – furniture 1,500

31.03 Other Equipment (OM) Chicago Regional Office – furniture 2,100

32 Building Alterations (OM) PCP Building Consolidation - Construction 9,000

32 Building Alterations (OM) UCP Cabling Upgrade Project –

Construction

1,500

32 Building Alterations (OM) Dallas Regional Office - Construction 1,400

32 Building Alterations (OM) Chicago Regional Office - Construction 2,000

Total 24,485

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PROGRAM ADMINISTRATION

Full-time Equivalent Employment by Office

OFFICE 2015 2016 

2017 

Request

Change from 

2015 to 2016

Advisory Committee on Student Financial Assistance 5 0 0 0 

Career, Technical, and Adult Education 68 64 67 3 

Chief Information Officer 115 116 117 1 

Chief Financial Officer 164 149 149 0 

Communications and Outreach 106 96 96 0 

Deputy Secretary 40 40 40 0 

Elementary and Secondary Education 232 237 237 0 

English Language Acquisition, Language Enhancement, and

 Academic Achievement for Limited English Proficient Students 18 18 18 0 

General Counsel 91 98 99 1 

Innovation and Improvement 93 93 93 0 

Institute of Education Sciences 183 185 191 6 

Legislation and Congressional Affairs 19 18 18 0 

Management 196 197 201 4 

Planning, Evaluation, and Policy Development 77 79 83 4 

Postsecondary Education 148 145 145 0 

Secretary 98 97 97 0 

Special Education and Rehabilitative Services 222 212 214 2 

Under Secretary 37 36 36 0 

Total 1,912 1,880 1,901 21 

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PROGRAM ADMINISTRATION

Summary of Budget Authority by Principal Office

(dollars in thousands)

OFFICE 2015 2016 

2017 

Request

Change 

from 2016 to 

2017

Advisory Committee on Student Financial Assistance $701 $7 $0 ($7)

Career, Technical, and Adult Education 10,598 10,237 10,779 542 

Central Information Technology 43,764 44,061 59,595 15,534 

Chief Information Officer 18,486 18,948 19,307 359 

Chief Financial Officer 25,947 25,583 26,223 640 

Central Support 65,665 75,067 92,577 17,510 

Communications and Outreach 18,277 18,648 18,558 (90)

Deputy Secretary 8,679 8,178 9,081 903 

Elementary and Secondary Education 34,601 36,287 39,119 2,832 

English Language Acquisition, Language Enhancement, and

 Academic Achievement for Limited English Proficient Students 2,636 2,714 2,735 21 

General Counsel 15,805 16,970 17,282 312 

Innovation and Improvement 13,498 13,197 13,293 96 

Institute of Education Sciences 38,115 40,192 41,566 1,374 

Legislation and Congressional Affairs 2,409 2,474 2,491 17 

Management 27,563 28,511 29,314 803 

Planning, Evaluation, and Policy Development 12,108 12,839 13,688 849 

Postsecondary Education 21,773 21,898 22,186 288 

Secretary 16,868 16,883 17,034 151 

Special Education and Rehabilitative Services 34,296 32,857 33,514 657 

Under Secretary 6,471 6,449 6,485 36 

Total Budget Authority 418,260 432,000 474,827 42,827 

NOTE: 2016 includes Building Modernization (no funds in building modernization in 2014 and 2015).

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