NIST Special Publication 881-8

NIST

PUBLICATIONS

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 840

Request for Quotation

Implementation Convention

NIST

QC

TOO

U57

lNO.881-8

n996

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder. CO 80303. ^Some elements at Boulder, CO 80303.
NIST Special Publication 881-8

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 840

Request for Quotation

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

February 1996

U.S. DEPARTMENT OF COMMERCE

Ronald H. Brown, Secretary

Technology Administration

Mary L. Good, Under Secretary for Technology

National Institute of Standards and Tcchnolog}'

Arati Prabhakar, Director
Reports on Computer Systems Technology

The National Institute of Standards and Technology (NIST)'s Computer Systems Laboratory (CSL)

develops standard and guidelines, provides technical assistance, and conducts research for computers and

related telecommunications systems to advance the effective utilization of information technology

resources. As part of the overall federal effort to establish a single face to industry for conducting electronic

commerce, CSL has been designated as the organization responsible for coordinating the development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by

functional-area experts who create and select options from standard EDI Transaction Sets to yield the

implementations to be used for practical EDI. These ICs are made available to federal agencies and

industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-8

Natl. Inst. Stand. Technol. Spec. Publ. 881-8, 188 pages (Feb. 1996)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1996

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
FOREWORD

In a memorandum of October 26, 1993, the President sought to stimulate the Federal Government's deployment of

Electronic Commerce in order to simplify and streamline the acquisition process. In this regard, the President set

fortli tlie following objectives:

o Excliange acquisition infomiation electronically between the private sector and tlie Federal Government to the maximum exient practicable.

0 Provide businesses, including small, small disadvantaged, and woman-owned businesses, witli greater access to Federal acquisition opportunities.

o Ensure that potential suppliers are provided simplified access to the Federal Government's EC system.

o Employ nationally and internationally recognized data formats that serve to broaden and ease the interchange of

data.

o Use agenc>' and industry' s) stems and net\N'orks to enable the government and potential suppliers to exchange

information and access Federal acquisition data.

As part of the Federal Goxemment wide effort to implement EC, NIST lias been given Uie responsibility of coordinating

tlie development and promulgation of Implementation Conventions for the functional areas of EC wliich will be deployed

across tlie Agencies.

Various Agencies liave been actively pursuing Electronic Data Intercliange (EDI) for several years - tlie DoD, GSA,

Customs and HHS, for instance, have been particularly active in adopting ANSI X12 standards, and looking aliead to EDIFACT. There became a danger tliat willi fragmentation of usage across the Federal Govermnent a significant burden

would be placed on many small businesses to support an unnecessary profusion of formats and conventions.

In tlie Presidential Memorandum, President Clinton required Federal agencies to implement the use of electronic commerce in Federal purchases as quickly as possible. As tlie initial step, the President's Management Council (PMC)

Electronic Commerce Task Force (ECTF), cliaired by the Administrator, Oflfice of Federal Procurement Policy (OFPP),

chartered tlie Federal Electronic Commerce Acquisition Team (ECAT) to complete tlie first milestone of tlie President's memorandum. Tlie PMC assigned the Electronic Commerce Acquisition Team, composed of representatives from

various Federal departments and agencies, tlie task of defining tlie arcliitecture for tlie government electronic commerce

acquisition s)'stem and identifying tlie executive departments or agencies responsible for developing, implementing,

operating, and maintaining tlie Federal electronic system.

Another key step in the implementation of EDI in the Federal Government relies on the definition of

Implementation Conventions (ICs). EDI syntax standards, both ASC X12 and UN/EDIFACT, accommodate a full range of business activities for all industries. A standard is the result of a consensus among a large number of

users, each with its own set of needs. It is a superset intended to meet the diverse requirements of all users. Standards commonly contain more data elements and structure opUons than any one user or industry needs. Far

too many opportunities exist for inefficient, or ambiguous transactions. Therefore, actual EDI business processes

require implementation conventions (ICs) to fully define transactions. ICs do that by tailoring the use of the standards' segments, data elements, and code values and providing a subset menu of those distinct parts. This

Special Publication defines a Federal IC based on ASC XI 2 Version 3050 and is tlie result of coordinated

development and adoption within the Federal Government.

Federal 840 - Request for Quotation RELEASE- FED 1

840 Request for Quotation

Functional Group ID=

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Request for Quotation Transaction Set (840) for use within the context of an Electronic Data Interchange (EDI) environment.

The transaction set can be used to provide potential buyers with the ability to solicit price, delivery schedule, and

other items from potential sellers of goods and services.

Notes:

1. This draft Implementation Convention (IC) is used to solicit quotations for large or small purchases, or to amend, cancel or reissue a solicitation. In this convention, the terms solicit and quote are used generically and

encompass such other terms as IFB and Bid; RFP and Proposal, Broad Agency Announcement (BAA) and RFI. This con\'ention can be used to transmit the solicitation information including conditions of sale, fill-in clauses. Contract Data Requirements Lists, Contract Security Classification Specification, hazardous material data and

MIL-STD-2073 packaging requirements. It can also be used to solicit multiple prices based on various quantities, dcliven' to geographic zones (states or countries), different packaging requirements, or to request price breaks for various quantities.

2. When BQTOI is code 02, 03, or 04, use only those segments and data elements that are mandatory or necessary

to add, delete, or change data in the solicitation. Transmit the segment(s) or loop(s) containing the added, deleted

or changed data in their entirety.

Heading:

Pes. Seg. Req.

No. ID Name Des. Max.Use

010 ST Transaction Set Header M 1

020 BQT Beginning Segment for Request For Quotation M 1

Not Used 030 NTE Note/Special In.slruction F 100

040 CUR, Currency 0 1

050 REF Reference Numbers O >1

060 PER Administrative Communications Contact O 3

Nol Used 070 TAX Tax Reference O 3

080 FOB F.O.B. Related Instnictioas O >1

Not Used 090 CTP Pricing Information O >1

Not Used 095 PAM Period Amount O 10

110 CSH Header Sale Condition O 25

120 SAC Service, Promotion, Allowance, or Charge o 25

Information Not Used 130 ITD Terms of Sale/Deferred Terms of Sale o 5

Not Used 140 DIS Discount Detail o 20

150 DTM Date/Time Reference o 10

160 LDT Lead Time o 12

Not Used 180 LIN Item Identification o 5

190 PID Product/Item Description o 200

200 MEA Measurements 6 40

Loop Notes and

Repeat Comments

nl

35FED840 (003050) 1 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Z 1 u 1 W IS. Paperwork /Au

220 PKG Marking, Packaging, Loading O 200

Not Used 230 TDl Carrier Details (Quantity and Weight) O 2 240 TD5 Carrier Details (Routing Sequence/Transit Time) o 12 Not Used 250 TD3 Carrier Details (Equipment) o 12 260 TD4 Can ier Details (Special Handling or Hazardous o 5

Materials or Both) 270 MAN Marks and Numbers o 10 280 RRA Required Response o 100

Not Used

290 300N9

MSG

Reference Number

Message Text

1 OOP ID \l

1000

310 Nl Name O 1 320 N2 Additional Name Infonnation o 2 330 N3 Address Infonnation o 2 340 N4 Geographic Location o >1

Not Used 350 REF Reference Numbers o 12 360 PER Administrative Communications Contact o >1

Not Used 370 FOB F.O.B. Related Instructions o 1 Not Used 380 TDl Carrier Details (Quantity and Weight) o 2 390 TD5 Carrier Details (Routing Sequence/Transit Time) o 12

Not Used 400 TD3 Carrier Details (Equipment) o 12 410 TD4 Carrier Details (Special Handling or Hazardous o 5

Materials or Both) 420 PKG Marking, Packaging, Loading 0 200

Not Used 430 RRA Required Response o 25

mty

440 SPI Specification Idcnliller O 1 450 REF Reference Nimibers O 5 460 DTM Date/Time Reference O 5 470 MSG Message Text 0 50 LOOinD-Nl-;-s^r

490 Nl Name O 1

500 N2 Additional Name Infonnation O 2

510 N3 Address Infonnation o 2 520 N4 Geographic Location o 1

530 REF Reference Numbers o 20

540 G61 Contact o 1

550 MSG Message Text o 50

560 CBl

LOOP tD-CB!

Conu^aci and Cosi Accounting Standards Data o 1

570 REF Reference Numbers o 20

580 DTM Date/Time Reference o 5

590 LDT Lead Time o 1 600 MSG Message Text o 50

35FED840 (003050) 2 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED I

Detail:

Pos. No.

Seg. IDReq.

Des. LoopIVfax.Usc RcpcBt

Notes and

CToin ments

010 POl Baseline Item Data M 1

Not Used 020 CUR Currency 0 1

025 CNl Contract Information O 1 030 P03 Additional Item Detail O 25 040 CTP Pricing Information O >I

Not Used 045 PAM Period Amount O 10

049 MEA Measurements O 40 LO0?I!>t ?ID

050 PID Product/Item Description o 1 Not Used 060 MEA Measurements o 10

070 PWK Paperwork o 25 080 PKG Marking, Packaging, Loading o 200

090 P04 Item Physical Details o >1

100 REF Reference Numbers o >1

110 PER Administrative Communications Contact o 3

130

140

SAC

IT8

Service, Promotion, Allowance, or Charge

1 n PnmiJif i rin Conditions of Sale

oo

25

25

Not Used 150 ITD Terms of Sale/Deferred Terms of Sale o 2 Not Used 160 DIS Discount Detail o 20

Not Used 170 TAX Tax Reference o 3

180 FOB F.O.B. Related Instructions o >1

190 SDQ Destination Quantity o 50

200 DTM Date/Time Reference o 10

Not Used 230 EST Forecast Schedule o >1

Not Used 240 TDl Carrier Details (Quantity and Weight) o 1

250 TD5 Carrier Details (Routing Sequence/Transit Time) o 12

Not Used 260 TD3 Carrier Details (Equipment) o 12 270

280

TD4

MAN

Carrier Details (Special Handling or Hazardous

IVldlCllald UI OUlll^ Marks and Numbers

oo

5

10

290 RRA Required Response o 25

295 MSG Message Text o 1000

296 SPI Specification Identifier LOOP ID -sen

o >1

It) 297 SCH Lme Item Schedule o 1 n2

908 £ Jo 1 L/ 1 Carrier Details (Quantity and Weiglit) r\KJ Not Used 299 TD5 Carrier Details (Routing Sequence/Transit Time) o 12

Not Used 300 TD3 Carrier Details (Equipment) - o 12

Not Used 301 TD4 Carrier Details (Special Handling or Hazardous

Materials or Both) o 5

>i

302 LDT Lead Time b r

303 QTY Quantity 0 >i

35FED840 (003050) 3 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

304 MSG Message Text LOOP ID -Ui

305 LM Code Source Informaiion O 1 306 LQ Industry Code M 1

340 Nl Name

350 N2 Additional Name Infonnation O 2

360 N3 Address Information O 2 370 N4 Geographic Location o 1

Not Used 380 REF Reference Numbers o 12

390 PER Administrative Communications Contact 0 3

Not Used 400 FOB F.O.B. Related Instructions o 1

405 SCH Line Item Schedule o 200

Not Used 410 TDl Carrier Details (Quantity and Weight) 0 2 420 TD5 Carrier Details (Routing Sequence/Transit Time) o 12

Not Used 430 TD3 Carrier Details (Equipment) 0 12

440

450

TD4

PKG

Carrier Details (Special Mandling or Hazardous

Materials or Both) Marking, Packaging, Loading

oo5

200

Not Used 460 RRA Required Response o 25

Not Used 465 CTP Pricing Information o 1

Not Used 469 PAM Period Amount o 10

Not Used 308 SLN Subline llcin Detail O 1

Not Used 310 PID Product/Item Description O 1000

320 N9 Reference Number 6 1 330 MSG Message Text O 1000

Summary:

r f\riT> ?n .

470 LDT Lead Time O 1

480 MAN Marks and Numbers O 10

490 QTY Quantity O 5

500 MSG Message Text O 1000

Pes. Seg. Rcq. Loop Notes and

No. ID Name Pes. Max.Use Repeat Comments

010 CTT Transaction Totals M 1 n3

020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. If segment LIN is used, do not use LINOi.

2. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used, tlie unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl)

should always equal the quantity ordered (PO102) in the POl segment.

35FED840 (003050) 4 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

3. Tlie number of line items (CTTOl) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each POl segment.

351'EDS40 (003050) 5 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number.

1 The transaction set identifier (STOl) used by the translation routines of tlie interchange partners to select the appropriate transaction set definition (e.g., 810

selects the invoice transaction set).

Ref. Pes. » STOl

» ST02

Data

Element

143

329

Attributes

M H) 3/3

Data Element Summary

Name

Transaction Set Identifier Code

Code uniquely identifying a Transaction Set. 840 X12.7 Request for Quotation

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set This unique control number is assigned by the originator ofthe transaction set or by the originator's application program. This same number is carried in SE02.

35F1:D840 (003050) 6 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: BQT Beginning Segment for Request For Quotation

Position: 020

Loop:

Le^'el: Heading

Usage: Mandatory

Max Use: 1 Purpose: To indicate the beginning of a request for a quotation transaction set and to transmit

identifying numbers and dates. Notes: Syntax Notes: 1 If either BQT04 or BQT05 is present, then the other is required.

Semantic Notes: 1 BQT03 is tlie date to be used for reference purposes in an RFQ and a response to RFQ.

Comments:

Data Element Summary

Rcf. Data

Dcs. Element Name Attributes

BQTOl 353 Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set. Use to identify the purpose ofthe transaction set. 00 Original Use to indicate an original solicitation. 01 Cancellation Use to indicate the cancellation ofa previously

transmitted solicitation. Do not use when the

solicitation is to be reissued. In this case use code 17. 02 Add

Use to indicate an amended solicitation that is adding

a new orfirst occurrence ofa free standing segment(s)

or a new orfirst iteration ofa loop(s). When used,

transmit the segment(s) or loop(s) containing the data

to be added in their entirety.

03 Delete Use to indicate an amended solicitation that is deleting, without replacement, an entire occurrence of

afree standing segment(s) or an entire iteration ofa

loop(s). When used, transmit the segment(s) or loop(s)

containing the data to be deleted in their entirety.

04 Change

Use to indicate an amended solicitation that contains a

combination ofdata additions, deletions or changes to a previously transmitted solicitation. When used,

transmit all segments or loops that contain data

additions, deletions or changes in their entirety. Use

this code only when codes 02 or 03 do not apply.

07 Duplicate Use to indicate the re-transmission ofa previously

transmitted solicitation. 14 Advance Notification Use to indicate a pre-solicitation announcement , e.g., a Commerce Business Daily (CBD) synopsis.

1 7 Cancel, to be Reissued

35FfiD840 (003050) 7 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

» BQT02

» BQT03

X BQT04

X BQT05

BQT06

22

24

Use to indicate a cancellation ofa previously

transmitted solicitation only when the solicitation is to be reissued. Otherwise, use code 01 to cancel a

previously transmitted solicitation. 18 Reissue Use to indicate the reissue ofa previously canceled

solicitation. Use only when code 1 7 was previously

used to cancel a solicitation. When used, if the reissued

solicitation has a new number, cite the original

solicitation in the l/REF/050 segment using code KS in REFOl.

Infonnation Copy

Use to indicate an information copy ofan original

solicitation. This information copy is sent to addressees

other than the solicited parties.

Draft Use to indicate the transmission ofcomplete or partial

data regarding a draft solicitation. This code will be

u.sed when requesting comments on a draft solicitation from potential offerors. 586 Request for Quote Reference Number M AN 1/45

Number assigned by the purchaser to identify his request for quote.

Use to identify the unique number assigned to the solicitation, regardless ofthe type ofsolicitation. Ifthis is an amendment to a solicitation (BQTOl is either Code 02, 03, 04 or 18 (ifthe original solicitation number is retained) and

BOT07 is Code 06), the solicitation number and amendment number will be

concatenated.

373 Date M DT 6/6 Date (YYMMDD).

Use to identify either the date ofthe solicitation (when BQTOl is one ofcodes

00, 01, 07, 17, 18 (if a new solicitation number is used), or 22); the date ofan

advance notification (when BQTOl is code 14); the date ofthe amendment

(when BQTOl is one ofcodes 02, 03, 04, or 18 if the original solicitation number is retained); or the date ofa draft solicitation when BQTOl is code 24. 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6 Date (YYMMDD).

92 Purchase Order Type Code O ID 2/2

Code specifying the tj'pe of Purchase Order. Use to identify the type ofaward instrument that will be issued as a result of

this solicitalion. KA Agreement

Use to indicate cooperative agreements and other

agreements.

KB Blanket Purchase Agreement

A charge account established with qualified sources of

supply to satisfy repetitive requirements

KC Contract A legally binding document wherein one party agrees

to provide supplies or services and another party agrees

to provide compensation for the supplies or services

.'^5FED840 (003050) October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

KD Basic Agreement

A written instrument of understanding that contemplates separate future contracts KE Basic Ordering Agreement

A document which contains terms and conditions, a

description of supplies or services to be provided and

methods of pricing, issuing, and delivering orders under this agreement

KG Grant

KI Indefinite Delivery Indefinite Quantity

A contract that provides for a minimum quantity and

an indefinite maximum quantity within stated limits KN Purchase Order

Procurement instrument within the small purchasing

threshold KQ Indefinite Delivery Definite Quantity

A contract that provides for delivery of a specified

quantity over a fixed period of time to unspecified

locations KR Requirements

A contract to provide all specified requirements of

designated organizadons for a fixed period of time

KS Letter Contract KT Task Order

LS Lease Use to indicate a lease agreement as the type of

intended OM ard instrument. When equipment rental is to be awarded pursuant to another type ofinstrument

(purchase order, delivery order, contract, etc.), use the appropriate listed code in this data element and use code ERinBQTlO.

RL Release or Delivery Order

An order for goods and services placed against a preexisting contract or blanket order

Use to indicate releases, calls, or delivery orders

against existing award instruments, e.g. , ifsoliciting

quotesfor a Federal Supply Schedule item. BQT07 960 Request for Quote Type Code O ID 2/2

Code specifying the type of request for quote. Use to indicate the type ofsolicitation. 01 Request For Quote

03 Invitation for Bid

04 Request for Proposal

06 Amendment to Solicitation 07 Request for Technical Proposal

08 Request for Price Proposal

09 Request for Infonnation

11 Broad Announcement

Use to indicate a Broad Agency Announcement.

BF Best and Final

BQT08 1166 Contract Type Code O ID 2/2

35FED840 (003050) 9 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Code identifying a contract type

Use to identify the type ofpricing arrangementfor the award instrument that

will resultfrom this solicitation. Ifthere are line items that may have a different pricing arrangement, that pricing arrangement should be specified in the 2/CN1/025 segment within the POl loop that is applicable to the line item. Both

BOT08 and the 2/CN1/025 segment can be included in the transaction set if needed.

CA Cost Plus Incentive Fee (With Performance Incentives)

CB Cost Plus Incentive Fee (Without Performance

Incentives)

CH Cost Sharing

OS Cost CW Cost Plus Award Fee

CX Cost Plus Fixed Fee FB Fixed Price Incentive Finn Target (With Performance

Incentive)

FC Fixed Price Incentive Firm Target (Without

Perfonnance Incentive)

FD Fixed Price Redetermination Use to indicate a prospective fixed price

redeterminaton procurement instrument.

FF Fixed Price Incentive Successive Target (With

Performance Incentive)

FG Fixed Price Incentive Successive Target (Without

Performance Incentive)

FH Fixed Price Award Fee FJ Fixed Price Level of Effort FK No Cost FR Firm Fixed Price

FX Fixed Price with Economic Price Adjustment

LH Labor Hours

TM Time and Materials

ZZ Mutually Defined

Use to indicate a retroactive fixed price

redetermination procurement instrument. BQT09 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following. Use to identify the highest level ofgovernment security classification applicable to the solicitation. 92 Governinent Confidential

93 Government Secret 94 Government Top Secret BQTIO 1232 Purchase Category O ID 2/2

Code identifying tlie broad category of products or services being acquired Use to identify the category applicable to the solicitation. AE Architect and Engineering

CN Construction

DR Demolish, Dismantle or Replace

ER Equipment Rental

35FED840 (003050) 10 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

TR Inspect and Repair as Necessary

MD Modification

OV Overhaul

RD Research and Development

Includes traineeships andfellowships.

RE Repair

SB Shipbuilding

SP Supplies

SU Subsistence

SV Services

TE Test and Evaluation

UT Utilities

35FED840 (003050) 11 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

CUR Currency

040

Heading

Optional

1To specify the currency (dollars, pounds, francs, etc.) used in a transaction

1. Use to indicate that quotes may be submitted in a currency other than U.S. dollars. Do

not use when quotes are to be submitted only in U.S. dollars. When used, one currency,

other than U.S. dollars must be cited in CUR02. CUR05 may be used to cite a second

acceptable currency.

Syntax Notes:

Semantic Notes: Comments:

2. If quotes may be submitted

N90I and use the l/MSG/300

in any currency, use the 1/N9/290 loop witli code KD in segment to provide that instruction. CUR07 is required.

CUR07 is required.

at least one of CURl 1 or CUR12 is required.

CURIO is required.

CURIO is required.

at least one of CUR14 or CUR15 is required.

CUR13 is required.

CUR13 is required.

at least one of CUR17 or CUR 18 is required.

CUR16 is required.

CUR 16 is required.

at least one of CUR20 or CUR2 1 is required.

CUR 19 is required.

CUR19 is required.

See Figures Appendi.x for examples detailing the use of the CUR segment.

Data Element Summary

1 If CUR08 is present, then

2 If CUR09 is present. then

3 If CURIO is present. then

4 If CURl 1 is present, then

5 If CUR12 is present. then

6 IfCURlS is present. then

7 lfCUR14 is present, then

8 If CUR15 is present, then

9 lfCUR16 is present, then

10 If CUR 17 is present. then

11 IfCURlS is present. then

12 IfCUR19 is present, then

13 If CUR20 is present. then

14 If CUR21 is present. then

»

Rcf. Pes. CUROlData

Element

98

Name Attributes

M ID 2/2

X

CUR02

CUR03

CUR04 98

Entity Identifier Code

Code identifying an organizational entity, a physical location, or an individual

C5 Party Submitting Quote

A business entity submitting a quote; this entity may be

the party who ultimately performs if an order is received, or the entity may be submitting the quote on

behalf of another entity who will perform if an order is received

Use to indicate that a quoting party may quote in a

currency cited in CUR02 or CUR05 or both. M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified.

Use any code other than the code for U.S. dollars. Exchange Rate O R 4/6

Vahie to be used as a multiplier conversion factor to convert monetary value

from one currency to another. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

100 Currency Code

280

.^5FED840 (003050) 12 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X

X

CUR05

CUR06

CUR07

CUR08

CUR09

X CURIO

X CURll

X CUR12

X CUR13

X CUR14

X CUR15

X CUR16

X CUR17

X CUR18

CUR19

CUR20

100

669

374

373

337

374

373

337

374

373

337

374

373

337

X CUR21

374

373

337

3/3

6/6

4/8

3/3

6/6

4/8

Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified. Use any code other than the code for U.S. dollars. Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based. Refer to 003050 Data Element Dictionary for acceptable code values. Date/Time Qualifier X ED

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. Date O DT

Date (YYMMDD).

Time O TM

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H - hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID

Code specify'ing type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. Date X DT

Date (YYMMDD).

Time X TM

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID

Code specifying t>pe of date or time, or botli date and time. Refer to 003050 Data Element Dictionary for acceptable code values. Date X DT

Date (YYMMDD).

Time X TM

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID

Code specifying t^pe of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. Date X DT

Date (YYMMDD).

Time X TM

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID

Code specifying \.y^c of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. Date X DT

Date (YYMMDD).

Time X TM

3/3

6/6

4/8

3/3

6/6

4/8

3/3

6/6

4/8

35FED840 (003050) 13 October 1. 1995
Federal 840 - Request for Quotation RELEASE • FEDl

Time expressed in 24-hour clock time as follows; HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

35FEDR40 (003050) 14 October I, 1995
Federal 840 - Request for Quotation RELEASE - FED!

Segment: REF Reference Numbers

Position: 050

Loop:

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specify identifying numbers.

Notes: 1. Use this l/REF/050 segment to identify reference numbers that apply to all of the line items. If the reference numbers vary by line item, use the 2/REF/lOO segment.

2. There must be one occurrence of this REF segment in all transmissions when BQTOl

is code 00, 07, 14, 18, or 24, with REFOl citing code IJ. Use of tliis segment with

REFOl citing code U is optional, as needed, when BQTOl is code 02, 03, 04, or 22. Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

» REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

16 Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Use to indicate the items being solicited are for a Foreign Military Sale (FMS).

28 Catalog Use to indicate the Catalog ofFederal Domestic

Assistance. This is where additional information

regarding the program funding source can be found.

2Y Wage Determination

Use to indicate a Department ofLabor Wage

Determination number. Use if the Wage Determination

is passed by reference only or to identify the Wage

Determination passed by some other means identified

in the PWK segment.

5N Citation of Statute Use to indicate the authorization number under which

the resultant award instrument will be awarded.

73 Statementof Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa Statement of Work is part ofthe solicitation, the PWK segment can be used to indicate how the SOW is being provided if it is not included in the transaction

set.

35FED840 (003050) 15 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

97 Package Number

A serial number indicating unit shipped

AU Authorization to Meet Competition No. Use to indicate the FAR part 6 authorityfor using

other than full and open competition.

CT Contract Number

Use to indicate an existing contractual instrument

applicable to this solicitation. DG Drawing Number

DS Defense Priorities Allocation System (DPAS) Priority

Rating

When used, the code cited in REF02 is a 4 position

code.

IJ Standard Industry Classification (SIC) Code

Use to indicate the Standard Industry Classification code that is applicable to the solicitation. IL Internal Order Number

Use to indicate the requisition (MILSTRIP/FEDSTRIP

document) number.

IQ End Item Use to indicate the end item to which the solicited items apply.

IX Item Number

Use to indicate a Federal supply schedule (FSS)

special item number.

K4 Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance

decisions Use to indicate the sur\>eillance criticality designator

that will be applicable to any award instrument

resulting from the solicitation. K6 Purchase Description

KS Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations When BQTOl is code 18 and a new solicitation number

is assigned, use to indicate the original solicitation number.

LT Lot Number

LX Qualified Products List When CSHOl is code QP, QM, or QB, use to indicate

the Qualified Product List, Qualified Manufacturer List or Qualified Bidders List number.

NI Military Standard (MIL-STD) Number

NJ Technical Document Number

NL Technical Order Number

P4 Project Code

Use to indicate the project number applicable to the

solicitation.

351-ED840 (003050) 16 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PH Priority Rating

Use to indicate the MILSTRIP/FEDSTRIP priority

rating.

QC Product Specification Document Number

Model designation of replacement component

RQ Purchase Requisition No. Use to indicate the Purchase Request (PR) number or Purchase Request Order Number (PRON). When citing a Purchase Request number, concatenate the line item

number with the Purchase Request number ifit is necessary to transmit both numbers.

RS Returnable Container Serial Number

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to indicate a specification number other than a MIL-SPEC. When used, identify the specification in REF03.

T4 Signal Code

Defense Fuel Supply Center to bill back fiiel purchases

to the appropriate service or agency account fund

TN Transaction Reference Number

Use to indicate the unique reference number ofa

related transaction set (e.g., an 841 transaction set carrying a related technical specification or drawing).

Each transaction set has a unique number. In the case ofthe 841 transaction set, that number is carried in SPI02.

TP Test Specification Number

VW Standard Use to indicate a standard other than a MIL-STD.

HOien used, identify the standard in REF03.

W2 Weapon System Number

Identifies a weapon system

Use to indicate the Weapon System code. W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter W8 SufiTix Differentiates between partial actions taken on the

original transaction Use to indicate a MILSTRIP/FEDSTRIP requisition

suffix number. This code can be used if there is ONLY

one occurrence ofthe REF segment with code IL in REFOI.

WK T>pe of Science Code

Ulien BQT07 is code II, use to indicate the science

category applicable to the research work being

solicited. XE Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

ZZ Mutually Defined

35FED840 (003050) 17 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Use to indicate another type ofreference number.

When used, identify the nature ofthe number in

REF02 127 Reference Number

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier. Ifa document has a revision or extension, the document number and the revision or extension number should be concatenated and cited in this data

element.

A free-form description to clarify the related data elements and their content.

1. Use to carry additional information related to a reference number cited in

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

REF03 352 Description X AN 1/80

REF02.

35FED840 (003050) 18 October 1. 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

060

Heading

Optional

3To identify a person or office to whom administrative communications should be

directed Use this segment to identify names and communications numbers for points of contact

that are not associated with an address. When the address of the contact party is necessary, use the l/PER/360 segment to identify the communications information.

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required. 3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. PEROlData

Element

366

PER02

PER03

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

AV Advisor Use to indicate the government party who will work

with the eventual contractor on basic R&D ejforts in a

particular science area. BD Buyer Name or Department

Includes Grants Management Specialists.

PC Purchasing Contracting Officer (PCO)

Person to whom a warrant has been issued authorizing

that person to obligate funds on behalf of the government

Includes Grants/Contract Project Officer. 93 Name O AN 1/35

Free-form name.

Cite last name first, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initials forfirst name. Ifnecessary, use PER09 to provide the party's title 365 Communication Number Qualifier X ID 2/2

Code identifying the t>pe of communication number.

AU

EM

FX

IT

TE

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Facsimile

International Telephone

Include the country code. Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code.

35FED840 (003050) 19 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PER04

PER05

PER06

PER07

PER08

PER09

364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a telephone number, PER05/06 can be used to

cite a FAX number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing code AU or TE. FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete commimications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number. Use to identify a third communications numberfor the party cited in PER02.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone E.xtension Use only ifPEROS is used citing either code AU or TE. FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

Use, ifnecessary, to provide the title ofthe party cited in PER02.

35FEDR40 (003050) 20 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1. Use tliis l/FOB/080 segment if the FOB point and the acceptance location apply to all of the line items. When the FOB point and/or acceptance location varies by line item, use the 2/FOB/180 segment.

2. This segment is not used when the solicitation is for construction or a service without

deliverables.

12

34

12

3

4

If FOB03 is present, then FOB02 is required.

If FOB04 is present, then FOB05 is required.

If FOB07 is present, then FOB06 is required.

If FOB08 is present, Uien FOB09 is required.

FOBOl indicates which part\' will pay the carrier. FOB02 is tlie code specifying transportation responsibility location. FOB06 is the code specifying the title passage location. FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than tlie location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref. Pes. FOBOlData

Element

146

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identilS'ing payment terms for transportation charges.

BP

PE

PP

PS

FOB02 309 Location Qualifier

Code identifying t>pe of location. Use to identify the FOB point.

Paid by Buyer

The buyer agrees to the transportation payment term

requiring tlie buyer to pay transportation charges to a

specified location (origin or destination location)

Use to indicate a Government Bill ofLading (GBL) will be issued. Prepaid and Summary Bill Use when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoiced periodically.

Prepaid (by Seller) Use to indicate that transportation charges are not included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice. Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location) Use to indicate transportation charges are included in the unit price.

X ID 1/2

35FED840 (003050) 21 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X

X

FOB03

FOB04

FOB05

FOB06

X FOB07

X FOB08

X FOB09

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other

point

Use to indicate the FOB point is a freightforwarder.

Provide the address in the Nl loop, citing code IC in NlOl.

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate another FOB point, i.e., neither at origin nor at destination. Provide the address in the Nl

loop, citing code KX in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying tlie source of the transportation terms. Refer to 003050 Data Element Dictionary for acceptable code values. 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility.

Refer to 003050 Data Element Dictionary for acceptable code values. 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the acceptance point. This code also identifies the inspection

location unless NlOl in the l/Nl/310 loop is Code LI. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate the acceptance point is neither at

origin nor at destination. Provide the address in the Nl

loop using code KZ in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes. Refer to 003050 Data Element Dictionary for acceptable code values. 352 Description X AN 1/80

A free-fonn description to clarify the related data elements and their content.

35FED840 (003050) 22 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

CSH Header Sale Condition

110

Heading

Optional

25

To specify general conditions or requirements of the sale

1. Use this 1/CSH/l 10 segment to identify conditions of sale that apply to all of the line items. If there are conditions of sale that apply to a specific line item, use the 2/IT8/140

segment.

2. Use this segment also to specify special services (minimum packaging requirements)

that apply to all of the line items. These special services are identified in CSH07. If this infonnation varies by line item, cite the information in the 2/PO4/090 segment in PO404.

1 If CSH02 is present, then CSH03 is required. 2 If either CSH06 or CSH07 is present, then the other is required.

1 CSH03 is the ma.ximum monetary amount value which the order must not exceed.

2 CSH04 is the account number to which the purchase amount is to be charged.

3 CSH05 is the date specified by the sender to be shown on the invoice. 4 CSH06 identifies the source of the code value in CSH07.

5 CSH09 is the percent of the Set-Aside.

Comments:

Data Element Summary

Ref. Pes. CSHOlData

Element Name

563 Sales Requirement Code

Code to identify a specific requirement or agreement of sale

Attributes

O ID 1/2

8A

BC

EI

GS

IP

IS

K

LS

P

Section (8a) Set-Aside

A procurement reserved for disadvantaged business

firms the provisions of Section 8(a) of the Small

Business Act (15 U.S.C. 637 (a)) Restricted to Historically Black College or University or Minority Institution Consignment

Use to indicate an Indian (Native American)

preference

Restricted to Educational Institutions Guaranteed Sale Use to indicate a multi-year contract will be awarded.

Restricted to Industrial Preparedness Program

Participants

Substitute Item Allowed

Use to indicate substitute items, including "or equal"

items. To specify an "or equal" item, use code X in CSH08 in conjunction with this code. Small Purchase Set Aside for Small Businesses

A procurement action that has been reserved for (set aside for) businesses classified as ""small business"

Labor Surplus Area Set-Aside

Large Purchase, Set-Aside for Small Business

35FED840 (003050) 23 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

CSH02

CSH03

564

610

P2 Ship As Soon As Possible

P4 Do Not Preship

Q Small, Disadvantaged Business Set-Aside

QB On Qualified Bidders List QM On Qualified Manufacturers List QP Restricted to Qualified Products List (QPL) Products

R Combined Small, Disadvantaged Business and Labor

Surplus Area Set-Aside

S Partial Labor Surplus Area Set Aside

SC Ship Complete

Use to indicate partial shipments will not be accepted.

SV Ship Per Release Use to indicate solicited items(s) will be shipped in- place.

T Small Business with Small, Disadvantaged Business

Consideration Set-Aside

UC Restricted to U.S. and Canadian Sources UL Other Unlisted Sales Condition Use to indicate another sales condition, e.g., a bid

guarantee, is required. When used, identify the other

condition in the 1/N9/290 segment using code KD in N901. Ifthe other sales condition is a bid guarantee,

cite the percentage ofthe quote requiredfor the guarantee in CSH09. Ifa maximum dollar limitation

applies, also cite that discrete amount in CSH03.

UP Unrestricted Procurement YI Restricted to Young Investigator Program

Z Mutually Defined

Use to indicate a warranty is required.

Do-Not-Exceed Action Code O ID 1/1 Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amount (565).

Refer to 003050 Data Element Dictionary for acceptable code values. Amount X N2 1/15

Monetary amount.

1. Use to indicate the maximum dollar limitation ofthe bid guarantee, ifany.

X

X

CSH04

CSH05

CSH06

CSH07

508 Account Number O AN 1/35

Account number assigned.

373 Date O DT 6/6 Date (YYMMDD).

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. AX ANSI Accredited Standards Committee, XI 2. 560 Special Services Code X ID 2/10

Code identifying the special service. Use to identify general packaging requirements when MIL-STD 2073-2C codes

are not required to provide this information.

PL Palletizing

35FED840 (003050) 24 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

CSH08

CSH09

Use to indicate palletized loads are required.

S0050 Special Packaging

Use to indicate shrink wrap is required.

566 Product/Service Substitution Code O ID 1/2

Code indicating product or service substitution conditions. Use only when CSHOl is Code IS to indicate any conditions applicable to offering a substitute product.

A No Quantity or Unit of Measure Change Allowed

BO No Substitution Allowed

Use only when CSHOl is a code other than code IS. X Equivalent Item Substitution Use to indicate an "or equal" item. Y Alternate Item Substitution Allowed

954 Percent O R 1/10

Percentage expressed as a decimal

I. When CSHOl is Code 8A. K, LS. P. Q. R, S, or T, cite the percent ofthe set- aside in this data element.

2. When CSHOl is code UL and the other sales condition is a bid guarantee,

cite the percent ofthe quote amount requiredfor the bid guarantee.

3. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

35FED840 (003050) 25 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

SAC

120

Service, Promotion, Allowance, or Charge Information

Heading

Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1. Use this l/SAC/120 segment to identify services or potential non-CLIN charges

applicable to all of the line items. If the services, or potential non-CLIN charges vary by

line item, use the 2/SAC/130 segment.

2. Offerors will respond in the quote with amounts and, if applicable, quantities, that apply to the services or non-CLIN charges identified in this segment.

1 At least one of SAC02 or SAC03 is required. 2 If eitlier SAC03 or SAC04 is present, then the other is required. 3 If either SAC06 or SAC07 is present, then tlie other is required. 4 If either SAC09 or SACIO is present, then the other is required. 5 If SACl 1 is present, then SACIO is required. 6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required.

7 If SACI4 is present, then SAC13 is required.

1 If S ACO 1 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SAC 1 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC14 is used in conjunction with SAC13 to identify an option when there is more

than one option of the promotion.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to fiirther the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis

Amount." It is represented in the SAC segment in SACIO using the qualifier DO - Dollars in SAC09.

Ref. Pes. SACOl

SAC02

Data

Element

248.

1300

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified.

R Allowance Request

Use to comply with the mandatory nature ofthis data

element when identifying a service or potential non- CLIN charge in SAC02for which the bidder is to provide an amount in the offer. Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

35FED840 (003050) 26 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FED

I

Any code may be used but the listed codes are preferred.

B180 Cleaning Charge

B610 Container Service Charge USA/Canada

Use to indicate a reusable container requirement.

B870 Customs Charge

C240 Disconnect Charge

C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than Truckload (LTL) Charge

Use to indicate a less than carload or truckload delivery.

E400 Loading (Labor Charges)

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery Use to indicate a DD Form 250. G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

G530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

HI 70 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate Contractor Acquired Parts (CAP).

H550 Surcharge

H680 Tax - Governmental

Use to indicate the offeror is required to identify the taxes applicable to the

total quote amount that are not included in the unit prices. The offeror is to specify the tax type in the 1/SAC/120 segment ofthe 843 transaction set by use ofthe appropriate code in SAC02. Codes H680 and H850 may not be used by

the offerorfor this purpose. H850 Tax

Use to indicate the offeror is required to identify total taxes applicable to the

total quote amount that are included in the unit prices. The offeror will use code H850 in SAC02 ofthe 843 transaction set to identify these total taxes. H990 Testing Services Charge

1260 Transportation Direct Billing

Use to indicate transportation charges that are to be pre-paid and added to the

invoice. 1380 Unloading (Labor Charges)

1590 Warranties

35FED84Q (003050) 27 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Refer to 003050 Data Eleinent Dictionary for acceptable code values. X SAC03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. X SAC04 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or charge

X SAC05 610 Amount O N2 1/15

Monetary amount. X SAC06 378 Allowance/ Charge Percent Qualifier X ID 1/1

Code indicating on what basis allowance or charge percent is calculated. Refer to 003050 Data Element Dictionary for acceptable code values. X SAC07 332 Percent X R 1/6 Percent expressed as a percent

X SAC08 118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

X SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. X SACIO 380 Quantity X R 1/15

Numeric value of quantity.

X SACll 380 Quantity O R 1/15

Numeric value of quantity.

X SAC12 331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge.

Refer to 003050 Data Element Dictionary for acceptable code values. X SAC13 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

X SAC14 770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered. X SAC15 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 28 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: DTM Date/Time Reference

Position: 150

Loop:

Level: Heading

Usage: Optional

Max Use: 10 Purpose: To specify pertinent dates and times

Notes: 1. Use this l/DTM/150 segment to identity dates that apply to all of the line items. When the dates vary by line item, use the 2/DTM/200 segment.

2. This segment can be used to provide a delivery date when it is expressed as an actual

date. If the delivery schedule is expressed as a set period after the occurrence of some

event, use the l/LDT/160 segment.

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes: Comments:

Data Element Summary

Rcf. Data

Des. Element Name Attributes

DTMOl 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 002 Delivery Requested Use to indicate that delivery is being requested earlier than required by a basic award instrument.

017 Estimated Delivery

037 Ship Not Before

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before Use to indicate that deliveries cannot be made before a

specified date and/or time. 065 1st Schedule Delivery

066 1st Schedule Ship

077 Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe week. 099 Bid Open (Date Bids Will Be Opened)

Use to indicate the bid opening date and time. 106 Required By

Use to indicate delivery is required exactly on the date

specified.

174 Month Ending

Use to indicate delivery is required on the last day of

the specified month.

193 Period Start Use to indicate the start ofa period ofperformance

194 Period End

Use to indicate the end ofa period ofperformance.

35FED840 (003050) 29 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

227 Lease Term Start 228 Lease Term End

276 Contract Start The start date for a contract Use to indicate the commencement date ofan Agreement or an IDC award instrument. 279 Contract Completion

The finish date for a contract Use to indicate the completion date ofan Agreement or an IDC award instrument. 368 Submittal Date an item was submitted to a customer When REFOl is Code TN, use to indicate the date ofa

related transaction set. 375 Delivery Start The date that deliveries will begin Use to indicate the required start date for deliveries when the total quantity is to be delivered during a

specified time period.

376 Delivery End

The date that deliveries will end

Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

565 Date of Property Inspection

Use to indicate the date ofa site or property

inspection.

644 Meeting

Use to indicate the date and time for pre-solicitation or pre-proposal conference. 937 Department of Labor Wage Determination Date

Use to indicate the date ofa Department ofLabor

Wage Determination.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered Use to indicate delivery is required on or before the specified date. 997 Quote to be Received By

A date on which or before a quote must be received at a

location specified in an RFQ

Use to indicate the date and time for quote receipt.

DTM02 373 Date X DT 6/6 Date (YYMMDD).

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) Use to identify the time ofbid opening, ofbid receipt, a pre-solicitation/preproposal conference, or ifapplicable, the time for a delivery. Specif' time only

35FED840 (003050) 30 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

DTM04

DTM05

DTM06

in the HHMMformat.

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

When DTMOl is Code 099, use to indicate the bid

opening time specified in DTM03 is the local time at

the bid opening location. MT Mountain Time

PT Pacific Time

O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

1. Use any code.

624 Century

1250

2. Use to qualify a date when it is necessary to express the date in other than

YYMMDDformat. Use also, to qualify a range ofdates or times. Refer to 003050 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times. Use to identify a time range for deliveries on a specified date, e.g., use code

RTM in DTM06 to qualify a delivery rangefor March 30, 1995 between 1:00

PM and 4:00 PM local time. Use DTMOl/02 to convey the March 30, 1995

date.

35FED840 (003050) 31 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

LDT Lead Time

Syntax Notes: Semantic Notes: Comments:

160

Heading

Optional

12 To specify lead time for availability of products and services.

1. Use this segment to identify time periods that quotes must remain valid for acceptance.

2. This l/LDT/160 segment can be also used to identify a delivery schedule that applies

to all of the line items when there will be only one delivery of the total quantity. If the

delivery schedule varies by line item or more than one delivery will be required for the

total quantity, use the 2/LDT/302 loop. If tlie line item delivery schedule varies by shipto addressee, use the 2/LDT/470 loop.

3. Use this segment when the delivery schedule is expressed as a set time period after the occurrence of some event. The previous DTM segment is used when the delivery date is an actual date.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

»

Rcf. Pes. LDTOlData

Element

345

Data Element Summary

Name

Lead Time Code

Code indicating the time range.

Attributes

M ID 2/2

AA

AD

AE

AF

AI

AT

AU

AV

AW

AX

AY

AZ

» LDT02 380 Quantity

From date of PO receipt to sample ready.

From date of sample approval to first product shipment.

From date of PO receipt to shipment.

From date of PO receipt to delivery.

From Date of a Specified Event to Delivery

Use to indicate that the consignee or other contact must be notified within the time period cited to schedule a shipment.

From Bid Opening to Expiration of Bid

Use to specify the time periodfor which the submitted

quote must remain valid with the bid opening date as

the basis. From Required-By Date to Expiration Date

Use to specify the time period the submitted quote must

remain valid with the bid receipt date as the basis. From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

Use to indicate the required completion date, e.g., for

a level ofeffort. From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of Item M R 1/15

35FED840 (003050) 32 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1 » LDT03 344

LDT04 373

Numeric value of quantity.

Unit of Time Period or Interval

Code indicating tlie time period or interval M ID 2/2

CY

DA

KK

MO

QY

SA

WK

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

Date O DT 6/6 Date (YYMMDD).

Use to cite a date relevant to the lead time code. For example, the start date of

the cited activity.

35FED840 (003050) 33 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

PID

190

Product/Item Description

Heading

Optional

200

To describe a product or process in coded or free-form format

1. Use this l/PID/190 segment to provide an overall description of the solicitation that applies to all of the line items. When the descriptions vary by line item, transmit a

general description in this segment, e.g., parts for the F/A-18, and use the 2/PID/050

segment to provide a description of an individual line item.

2. Use is discouraged. Whenever possible, items should be described by successive

iterations of 235/234 pairs in the 2/POl/OlO segment or by a reference number. Use

codified data whenever possible.

Syntax Notes:

Semantic Notes:

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required. 3 If PID07 is present, then PID03 is required. 4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A "'N" indicates it does not apply. Any other value is indeterminate.

Comments: 1 If PIDOl - F', then PID05 is used. If PIDOl = "S", then PID04 is used. If PIDOl

= "'X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Ref. Pes. » PIDOlData

Element

349

PID02

PID03

PID04

PID05

750

559

751

352

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the fonnat of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic. Description X AN 1/80

A free-fonn description to clarify the related data elements and their content.

35FED840 (003050) 34 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Use offree form text is discouraged if the information can be provided by some

other means within the transaction set. X Pro06 752 Surfacc/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. X PID07 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

X FIDOS 1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 35 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

MEA Measurements

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances,

variances, and weights (See Figures Appendix for example of use of COOl.)

1. Use this I /MEA/200 segment to provide information that applies to all of the line items. If information varies by line item, use the 2/MEA/049 segment.

2. This segment can be used to provide any measurements applicable to the solicitation including: the percents or rank order for the evaluation factors that will be used for this procurement; the maximum size standards for the Standard Industrial Classification (SIC) Code applicable to this procurement; the length of a required warranty; the

variations in quantity permitted; and for a requirements or an indefinite quantity type

instrument, the minimum/maximum quantity per order, the maximum that may be

ordered during a specified time period, and the minimum and maximum obligations of

the government and the contractor.

1 At least one of MEA03 MEAOS MEA06 or MEA08 is required.

2 If MEA05 is present, then MEA04 is required. 3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or or any measurement where a positive (+) value cannot be assumed use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Pes. MEAOlData

Element

737

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID

Code identifying the broad category to which a measurement applies Use any code.

2/2

BT Batch Limits

When BQT06 is code KJ, KQ, or KR, use to indicate the minimum and

maximum limits ofthe government's obligation to order either in terms of

dollars or quantity under a requirements or an indefinite quantity type award

instrument. When BQT06 is code KT or RL, use to indicate the minimum and

maximum limits ofthe government's obligation to order either in terms of

dollars or quantity under the specific Task Order or Delivery Order. Use

MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA 05/06 to specify the minimum and maximum.

CS Core Size

When REFOl is Code IJ, use to indicate the size standardfor the cited SIC

code.

CT Counts

Use to indicate variations in quantity permitted when it is expressed as a

discrete quantity. Specif/ the quantity under and/or over in MEA 05/06.

35FED840 (003050) 36 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

DE Defects Use to indicate a warranty period.

EF Evaluation Factors Use to indicate the evaluation factors usedfor this procurement.

LT Lot Limits

Use to indicate the minimum and maximum limits ofthe contractor's obligation

either in terms ofdollars or quantity to deliver under a requirements or an

indefinite quantity type award instrument. Do not use for a purchase order or a

delivery order. Use MEA04-C0010] to identify the unit ofmeasure (dollars, each, etc.) and use MEA 05/06 to specify the minimum and maximum.

OL Order Limits Use to indicate the maximum the government may orderfrom a requirements or an indefinite quantity type procurement instrument in a specified time period.

Do not use for a purchase order or a delivery order. Use MEA 03 to identify the

quantity. MEA 04-COOlOl to identify the unit ofmeasure, andMEA04-C00104

to identify the time period.

PM Permitted

Use to indicate the minimum and maximum quantity or dollars permitted per

order against a requirements or an indefinite quantity type award instrument. Use MEA04-C00J0J to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies Use any code.

COS Cost Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

CSR Cost Realism Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

HK Human Factors Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

MM Management

Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

MX Maximum

When MEA 01 is code CS, use to indicate the maximum size standard applicable

to the SIC code specifed in the REF segment. When MEA 01 is code OL, use to indicate the maximum amount that can be ordered in a specified time period.

PI Price

35FED840 (003050) 37 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

PO Percent ofOrder (-, +)

Use to indicate the variation ofquantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/or over in MEA 05/06.

PRE Prior Experience

Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

PSP Past Performance

Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

QL Quality

Use to indicate the evaluationfactor to which the measurement value in MEA 03 applies.

RY Ratio Use to indicate the proposed share ratio for an incentive or cost sharing

contract. Identify the proposed Government share in MEA 05 and the proposed

contractor share in MEA 06. SCH Schedule Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

T3 Technical

Use to indicate the evaluation factor to which the measurement value in MEA 03 applies.

TT Time

Use to indicate the length ofa warranty period. Specify the length oftime in MEA 03 and the time period in MEA04-C00101.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA03 739 Measurement Value X R 1/20

The value of the measurement. MEA04 COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples of

use.)

1. This composite unit ofmeasure can be used to indicate the maximum that may be ordered during a specified period oftime under a requirements or an

indefinite quantity type procurement instrument.

2. For example: Ifthe maximum that can be ordered per quarter is 10,000

each, then MEAOl would cite code OL, MEA02 would cite code MX, MEA03

would cite 10,000, MEA04-C00101 would cite code EA, and MEA 04- COOl 04

would cite code QL

» COOlOl 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

35FED840 (003050) 38 October 1. 1995
Federal 840 - Request for Quotation RELEASE - FEDl

1. Use any code.

X C00102

X C00103

C00104

1018

649

355

X C00105

X C00I06

X C00107

X C00108

X C00109

X COOllO

1018

649

355

1018

649

355

2. When MEA 01 is Code EF, each repetition ofthis MEA segment must have

the same code in MEA04-C00101, i.e., PI or UN.

3. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

IE Person When MEAOl is code CS, use to indicate the SIC size standard in terms of

number ofemployees.

PI Percent ' ' " When MEA 01 is Code EF, use to indicate the measurement value ofthe evaluation factor is expressed as a percent.

R5 Thousands ofDollars

When MEAOl is code CS, use to indicate the SIC size standard in terms of

dollar amount ofsales. UN Unit

Use to indicate the value cited in MEA03 is the rank order ofthe evaluation

factor cited in MEA02, e.g., the number 2 would indicate the evaluation factor

is the second in order ofimportance.

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 39 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X COOUl

X C00112

X C00113

X C00114

X C00115

MEA05

X

1018

649

355

1018

649

740

Exponent

Power to which a unit is raised.

MEA06 741

MEA07

MEA08

MEA09

MEAIO

935

936

752

1373

O

O

R

R

1/15

Multiplier 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O D) 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised. Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measurement range.

1. When MEAOl is Code CT, or ME1A02 is code PO, use to specify the variation

in quantity under.

2. When MEA 02 is RY, use to specify the proposed Government share.

3. When MEAOl is code BT, LT, or PM, use to specify the minimum amount or

quantity.

4. Percents will be cited asfollows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (note: leading and trailing zeros are suppressed).

Range Maximum X R 1/20

The value specifying the maximum of the measurement range.

1. When MEAOl is Code CT, orMEA02 is code PO, use to specify the variation

in quantity over.

2. When ME1A02 is RY, use to specify the proposed contractor share.

3. When MEAOl is code BT, LT, or PM, use to specify the maximum amount or

quantity.

4. Percents will be cited asfollows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (note: leading and trailing zeros are suppressed).

Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value. Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be detennined.

Refer to 003050 Data Element Dictionary for acceptable code values. Surfacc/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Method or Device X ED 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 40 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level: Usage:

Max Use: Purpose:

Notes:

PWK

210

Paperwork

Heading ... Optional . 25

To identify the type and transmission of paperwork or supporting information.

1. Use this l/PWK/210 segment when the paperwork infonnation applies to all of the

line items. Use the 2/PWK/070 segment if the information varies by line item.

2. Use this segment to identify paperwork required to be provided by the offeror in response to the solicitation, or paperwork that will be required under the resultant procurement instrument, or paperwork being provided as part of the solicitation and, if necessary, how Uiat paperwork will be transmitted.

Syntax Notes: 1 If either PWK05 or PWK06 is present, then the other is required.

Semantic Notes: Comments: 1 PWK05 and PWK06 may be used to identify tlie addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

Ref. Data

Des. Element Name Attributes

» PWKOl 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item Use to identify the type ofpaperwork that must be provided by the offeror or is being provided by the buying party.

22 Functional Plan

Use to indicate a source selection or evaluation plan.

25 Purchase Plan Use to indicate a make or buy plan is required.

35 Subcontractor Plan

AE Attachment

Use to indicate some additional document, e.g., list of

governmentfurnished property, applicable to the

solicitation is being sent by means other than within

the transaction set. Specify the nature ofthe document

in PWK07.

CI Cost Data Summary

Use to indicate non-certified cost andprice data. C5 Certified Cost and Price Data When used, identify the Wage Determination number in the l/REF/050 using code 2Y in REFOl.

C6 Wage Determination Use to indicate a Department ofLabor Wage

Determination.

CP Certificate of Compliance (Material Certification) Use to indicate a Certificate of Conformance.

CX Cost/Schedule Status Report (C/SSR)

.^5FED840 (003050) 41 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure CY Contract Funds Status Report (CFSR)

Status report for funds appropriation including

conunitments, actual cost, forecast of billings, and

estimated termination costs DW Drawing(s)

Fl Cost Performance Report (CPR) Format 1 Detailed contract status report including current

reporting month values at specified levels of the work

breakdown structure F2 Cost Performance Report (CPR) Format 2 Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with

beginning and ending values

F4 Cost Performance Report (CPR) Format 4

Contract resource summary report tliat forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining

significant cost or schedule variances IT Certified Inspection and Test Results MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery

PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instnictions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work (SOW).

PM Proof of Insurance PP Proposal

89 Representation

A statement (report) by a prospective contractor that makes a representation about a specific condition

Use to indicate a payment and performance bond.

SD Support Data for a Request for Quote

Use to indicate that supporting technical

documentation, e.g., engineering data list, bill of

materials, etc., are being provided by the buying party.

SF Contract Security Classification Specification

Use to indicate that additional information relative to the Contract Security Classification Specification

being transmitted in this transaction set will be

35FED840 (003050) 42 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PWK02

PWK03

PWK04

X PWK05

X PWK06

P\VK07

provided.

SN Shipping Notice

SP Specification

UA Union Agreement

US "BUY AMERICA" Certification of Compliance

756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be

sent BE By Mail and Electronically

Use to indicate E-Mail.

BM By Mail

CP Courier

EL Electronically Only

Use to indicate Electronic Data Interchange (EDI)

FX By Fax

WS With Shipment (With Package)

757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee. The number ofcopies is assumed to be 1 unless a greater number is specified in

this data element. 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Use to identify the recipient ofthe paperwork. Ifthere is more than one

recipientfor the same paperwork item, use multiple repetitions ofthe PWK

segment with the same report code in PWKOl. Provide the address ofthe recipient in the 1/N1/3 10 segment and/or the communications number ofthe recipient in the 1/PER/360 segment.

7N Party to Receive Proposal

BY Buying Party (Purchaser) Use to indicate the Contracting Officer. IS Party to Receive Certified Inspection Report Use when PWKOl is code IT. KF Audit Office

The office performing the audit KG Project Manager

The address of the person responsible for the management of a designated project Use to indicate the party responsible for a project

including the Advisor under a Grant. KY Technical Office

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 67 Identification Code X AN 2/20

Code identifying a party or other code. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use only ifnecessary to provide additional information or instructions applicable to a specific paperwork item.

35FED840 (003050) 43 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PWK08

» C00201

C00202

C00203

C00204

C00205

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

3. When PWKOl is code S9, use to identify the lead time for submission ofthe payment andperformance bond.

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M D) 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required. 2 Report to be Filed

When PWKOl is Code CP. CX, CY, Fl. F2. F3. F4, F5,

IT, MR, PD, S9, or SN, use to indicate the specified

paperwork will be required under the resultant award

instrument.

5 Generate When PWKOl is Code 25, 35, CI, C5, C6, MS, PM,

PP, UA, or US, use to indicate the specified paperwork

must be provided in the response to this solicitation. PV Provided

IVhen PWKOl is Code 22, AE, DW, PJ, SD, SF, or SP,

use to indicate the specified paperwork will be

provided by the buying party.

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Papenvork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 44 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

220

Heading

Optional

200

To describe marking, packaging, loading and unloading requirements.

1. Use this l/PKG/220 segment to identify packaging requirements that apply to all of

the line items. If the packaging requirements apply to all of the line items to be delivered

to a named entity, use the l/PKG/420 segment. If the packaging requirements vary by

line item, use the 2/PKG/080 segment or the 2/PKG/450 segment if the packaging

requirements are applicable to a named entity.

2. Packaging information such as the niunber of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube and dimensions

of a unit container or an intermediate container, is carried in the 2/PO4/090 segment.

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, Uien PKG03 is required. 3 If PKG05 is present, then PKGOl is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGOl = 'T", then PKG05 is used. If PKGOl = ''S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate tlie organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Rcf. Pes. PKGOl

Data

Element

349

PKG02 753

Name Attributes Item Description Type ID 1/1

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify the applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packing for Overseas

35FED840 (003050) 45 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

shipments via surface; the second position signifies

Level B packingfor Overseas shipments via afreight

forwarder, APO/FPO or air; the third position signifies

Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is acceptable, cite MJLSTD 2073-2C code Xin PKG04.

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined Use to indicate a federal activity other than DoD or GSA. Data maintenance has been submitted toASC

XI2. Ifapproved, a code for Federal Government will be available in the ASC X12 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

L The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI 2 Code Source List 197 (which is MIL-STD2073-2C).

2. When the offeror is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y" or "YY" (dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD- 2073-

2C. Use PKG05 to provide the supplemental or special requirement

information.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor the preservation method code,

insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

infonnotion, provide it in PKG05.

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

7. Use to provide Supplemental Instructions or Special Packaging Instructions. Ifthe information to be provided exceeds the maximum length ofthis data

element, provide the information in the N9 loop, using code KD in N901.

2. Use offree form text is discouraged if the information can be provided by

PKG03 559

PKG04 754

35FED840 (003050) 46 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

some other means within the transaction set. X PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionaiy for acceptable code values.

35FED840 (003050) 47 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

240

'

Heading

Optional

12 To specify the carrier, sequence of routing and to provide transit time information.

Use this 1/TD5/240 segment to identify the transportation method that is applicable to

all of the line items. If the transportation method applies to all of the line items to be

delivered to a named entity, use the 1/TD5/390 segment. If the transportation method

varies by line item, use the 2/TD5/250 segment or the 2/TD5/420 segment when the information is applicable to a named entity.

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required. 3 If TD507 is present, then TD508 is required. 4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Pes. TD501

TD502

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL. use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASC X12 codes.

X TD505

TD506

35FED840 (003050)

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

48 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O E) 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD51G 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 49 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

260

Heading

Optional

5To specify transportation special handling requirements or hazardous materials

information or both. Use this 1/TD4/260 segment to provide special handling or hazardous material

information when it applies to all of the line items. Use the 1/TD4/410 segment when

the special handling or hazardous material information applies to all of the line items

applicable to a named entity. If this information varies by line item, use the 2/TD4/270

segment or the 2/TD4/440 segment if the information is applicable to a named entity.

1 At least one of TD40 1 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

TD401 152 Special Handling Code X H) 2/3

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee Before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. TD402 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209). Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. TD403 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. TD404 352 Description X AN 1/80

A free-fonti description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED840 (003050) 50 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Segment: MAN Marks and Numbers

Position: 270

Loop:

Level: Heading

Usage: Optional

Max Use: 10 Purpose: To indicate identifying marks and numbers for shipping containers Notes: 1. Use this l/MAN/270 segment when the marks and numbers apply to all of the line items. If the information varies by line item, use the 2/MAN/280 segment.

2. Use to identify such data as MILSTRIP/FEDSTRIP number, transportation control number, project priority number, and consignee related codes. Syntax Notes: 1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

Semantic Notes: 1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Data Element Summary

Ref.

Pes. MANOl

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Name Attributes

Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87). S Entire Shipment

Marks and Numbers M AN 1/45

Marks and numbers used to identify' a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87). S Entire Shipment

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FED840 (003050) 51 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

RRA

280

Required Response

Heading

Optional

100

To indicate information that is required to be included in the response. Use this l/RRA/280 segment to indicate to prospective ofiferors that specific information

must be provided with their proposal, e.g., a certification, a representation or other

infonnation, that applies to all of the line items. If the information varies by line item, use the 2/RRA/290 segment.

1 Use RRA02 only to specify applicable regulatory or contractual clause.

Ref. Pes. RRAOlData

Element

701

RRA02 127

Data Element Summary

Name Attributes

Information Type M ID 2/2

Code specifying the information required in the response. 14 As Indicated by the Cited Reference Use to indicate the reference number that requires an

offeror to provide a certification, representation or

other information. This reference number will be a

clause number or some unique reference number

previously provided to offerors. Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

15FED840 (003050) 52 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: N9 Reference Number

Position: 290

Loop: N9

Level: Heading

Usage: Optional

Max Use: i Puri)ose: To transmit identifying numbers and descriptive information as specified by the reference number qualifier Notes: 1. Use tliis 1/N9/290 loop to identify various clauses (e.g., FAR, DFAR, FIRMR,

GSARS, VAARS, Agency, or other clauses), 0MB Circular, special instructions or

other references which are applicable to the entire solicitation. If the information varies by line item, use the 2/N9/320 loop.

2. When an Alternate section is applicable to a cited clause, the alpha/numeric alternate

identifier and the date MUST be cited in the following MSG segment.

3. When citing a clause in N902, the date of the clause MUST be cited in N904 and the

title of the clause may optionally be cited in the following MSG segment.

Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

Semantic Notes: 1 N906 reflects tlie time zone which the time reflects. Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

BB Authorization Number

Proves that permission was obtained to provide a

service Use to indicate the Code ofFederal Regulations.

CJ Clause Number

Use to indicate a purchasing activity clause (i.e., a

clause notfound in FAR/DFARS/FIRMR, etc.). Identify

the purchasing activity issuing the clause in N903.

DF Defense Federal Acquisition Regulations (DFAR)

DX Department/Agency Number

Use to indicate an Agency clause and identify the agency in N903.

EC Circular Use to indicate an Office ofManagement and Budget

(0MB) circular number.

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

H4 Federal Information Resources Management

Regulation

K7 Paragraph Number

Use to indicate information for an offeror. Cite an

35FED840 (003050) 53 October 1. 1995
Federal 840 - Request for Quotation RELEASE- FED 1

applicable number in N902 andprovide the information in the following MSG segment. The

numbering system can be based on the uniform

contractformat, e.g., H-1 for special requirements or any other numbering system the originator desires. KD Special Instructions Number

Use to indicate a special instruction. Indicate the agency, command or purchasing activity issuing the special instruction in N903. Ifthis special instruction number is not included in previously provided terms and conditions, provide the full text in the following

MSG segment.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Use to indicate another type ofreference number

applicable to the solicitation. This number is not the

solicitation number (which is carried in BQT02). This

code can be used as a means to provide clear text information, i.e.. Notice to Bidders, in the following

MSG segment. Another example ofthe use ofthis code

can be to provide the reason for the cancellation ofthe

solicitation. KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable

to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents Use to indicate the Master Solicitation number that contains terms and conditions applicable to this

solicitation. VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined Use to indicate any other reference that cannot use a

specific qualifier code. Indicate the source ofthe reference in N903 and use the following MSG segment,

ifnecessary, to pass text. N902 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-form descriptive text.

1. When N901 is Code CJ or DX, use to identify the agency, or purchasing

activity issuing the clause cited in N902.

35FED840 (003050) 54 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

3. When N901 is code 22, use to identify the source ofthe reference and use the following MSG segmentfor text, ifnecessary. N904 373 Date O DT 6/6 Date (YYMMDD).

Use to identify the date ofthe clause cited in N902. The DD portion ofthe date

will always be 01. N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 55 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: Message Text

Position: 300

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use this segment to carry the title or full text of any clause, if it is required, or another

solicitation reference associated with the number cited in N902.

2. This segment is also used to carry clause fill-in information if that information is not provided elsewhere within the transaction set. When providing fiU-in information, the clause title, if cited, and the alternate identifier and date, if applicable, will be the first data provided. This data will be followed by a numeric designation of the fill-ins being

provided. Each fill-in will be preceded by the paragraph or section identifier in the

clause where the fill-in information is to be inserted (if identifiers are included in the

clause). If there is no paragraph or section designator, the required information will immediately follow the numeric designation of the fill-ins being provided.

3. A pipe sign (|) will be inserted after each data item. As an example, the fill-in infonnation required by FAR 52.212-3 will be provided as follows:

Commencement, Prosecution, and Completion of Work| Alternative I (Apr 1984)| 3| (a) 30| (c) Sep 30, 19951 Jan 15, 1995|

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED840 (003050) 56 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: Nl Name

Position: 310

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code

Notes: 1. Use this l/Nl/3 10 loop to identify organizations or locations that apply to all line items. If the information varies by line item, use the 2/N1/340 loop.

2. Whenever possible, identification and address information should be provided using

code values contained in a combination of NlOl, N103, and N104. Use N102 and

segments N2 through N4, as applicable, when address infonnation cannot be provided

using one of the codes listed in N103.

Syntax Notes:

Semantic Notes: Comments:

3. There must be at least 1 iteration of this Nl segment using code BY in NlOl and as many iterations as necessary using code XP in NlOl to identify the solicited parties.

1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efilcient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in NlOl.

Data Element Summary

Ref. Pes. NlOlData

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

31 Postal Mailing Address Use only when an actual mailing address is required

and it is differentfrom the address providedfor any

other qualifier code. Do not use ifanother code can be

used to pass this address. When used, cite the name of

the party in N102 and the N2 segment, ifnecessary. 7G Hazardous Material Office

7M Inspection and Acceptance Location

7N Party to Receive Proposal

BY Buying Party (Purchaser) Use to indicate the soliciting activity.

DZ Delivery Zone

Area where the product was delivered Use to indicate an area to which deliveries are expected to be made under a requirements or an

indefinite delivery type procurement instrument. Specify the zone in N104 (e.g., 10, 11, 12. etc.) using

code ZN in N103 and identify the states or countries

that comprise the zone in N402 or N404. The zone number will be cited in CTPIO when soliciting a price

for delivery to this zone. EL Established Location

35FED840 (003050) 57 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Use to indicate the site or property inspection location. IC Intermediate Consignee

When FOB02 is code IT, use to indicate a freight

forwarder.

IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsible for a project to include the advisor under a Grant. KW Bid Opening Location

Use to indicate the location ofa public opening, if applicable, when the address is different than the address ofthe soliciting activity.

KX Free on Board Point

When FOB02 is code ZZ, use to indicate an FOB point

other than at origin or destination. KY Technical Office

KZ Acceptance Location

Use when the acceptance point is other than at origin or destination. LI Inspection Location

Place where the item was viewed or inspected

Use to indicate the inspection location when it has to be described as an address. MU Meeting Location

Use to indicate the location ofa pre-solicitation or pre-proposal conference. PW Pick Up Address

R6 Requester

Use to indicate the requesting agency/activity.

ST Ship To

Use to indicate the address to which an item must be

shipped. Ifthe ship-to address is an FPO orAPO, cite the FPO orAPO zip code in N104 and cite code AR in N405.

SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate the location where a service, e.g., grass

cutting, is to be performed.

TQ Third Party Reviewing Organization (TPO)

Use to indicate the office for receipt offoreign

disclosure sensitive information per DoD Directive 5230.25. TS Party to Receive Certified Test Results When CSHOl is Code QP and the offeror is not

presently on a Qualified Products List (QPL), use to indicate the party to receive the certified test results 35FED840 (003050) 58 October 1,1 995
Federal 840 - Request for Quotation RELEASE -FED

which demonstrate that the offeror or his offered

product meets the established standardsfor

qualification.

X2 Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

XP Party to Receive Solicitation Z7 Mark-for Party

The party for whom the needed material is intended

N102 93 Name X AN 1/35

Free-form name. N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNs number is preferred over other codes

to identijy an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense or

Civilian Agency Activity Address Code.

16 ZIP Code

When NlOl is Code ST, use to indicate a general

shipping areafor quoting purposes. 33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

ZN Zone

When NlOl is Code DZ, use to indicate a delivery

zone. N104 67 Identification Code X AN 2/20

Code identifying a party or other code. N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 59 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

320

Nl

Heading

Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.

»

Ref. Pes. N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-fonn name. Name

Free-form name.

Attributes

M AN 1/35

O AN 1/35

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N3 Address Information

330

Nl

Heading

Optional

2To specify the location of the named party

This segment is not necessaiy when the entity cited in NlOl is described by a code in N103/N104.

»

Ref. Pes. N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

35FED84Q (003050) 61 October 1, 1995
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Segment:

Position:

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Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

340

Nl

Heading

Optional

>1

To specify the geographic place of the named party

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. 2 N402 is required only if city name (N401) is in the U.S.A. or Canada.

Data Element Summary

Ref. Des. N401

N402

N403

N404

N405

N406

Data

Element Name Attributes

19 City Name O AN 2/30

Free-fonn text for city name.

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency. 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States). 26 Country Code O ID 2/3

Code identifying tlie country.

309 Location Qualifier X ID 1/2

Code identifying type of location. AR Armed Services Location Designation Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO).

310 Location Identifier O AN 1/30

Code which identifies a specific location.

35FED840 (003050) 62 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

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Notes:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

360

Nl

Heading

Optional

>1 . . . : To identify a person or office to whom administrative communications should be

directed Use this segment to provide communications contacts associated with the entities cited

in the same Nl loop.

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required. 3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

»

Ref. Pes. PEROl

Data

Element

366

PER02

PER03

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

Use to identify the various individuals who can be contacted regarding specific areas ofthis solicitation. AT Material Safety Data Sheet Contact AV Advisor Use to indicate the government party who will work

with the eventual contractor on basic R&D efforts in a

particular science area. BD Buyer Name or Department

HM Hazardous Material Contact IC Information Contact When no other qualifier code is applicable, use to indicate a general information point ofcontact at the location cited in NlOl.

PC Purchasing Contracting Officer (PCO)

Person to whom a warrant has been issued authorizing

that person to obligate funds on behalf of the government

PP Program Manager

93 Name O AN 1/35

Free-form name.

Cite last name first, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsforfirst name. Ifnecessary, use PER09 to provide the party's title 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

35FED840 (003050) 63 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PER04

PER05

PER06

PER07

PER08

PER09

FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a telephone number, PER05/06 can be used to cite a FAX number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension Use only ifPEROS is used citing code AU or TE. FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number. Use to identify a third communications numberfor the party cited in PER02.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension Use only ifPEROS is used citing either code AU or TE. FX Facsimile IT International Telephone

Include the country code.

' TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete corrununications number including country or area code when

applicable.

443 Contact Inquiry Reference O AN 1/20

35FED840 (003050) 64 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Additional reference number or description to clarify a contact number.

Use, ifnecessary, to provide the title ofthe party cited in PER02.

35FED84Q (003050) 65 October 1, 1995
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Segment:

Position:

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Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

390

Nl

Heading

Optional

12 To specify the carrier, sequence of routing and to provide transit time information

Use this 1/TD5/390 segment when the transportation method is the same for all the items being shipped to a named entity. If the transportation method varies by line item, use the 2/TD5/250 segment or the 2/TD4/440 segment when the information is applicable to a named entity. 1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required. 3 IfTD507 is present, then TD508 is required. 4 If TD510 is present, then TD511 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Des. TD501

TD502

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

M^en TD504 is code PL, use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID

Code specifying the method or type of transportation for the shipment.

/. Use any code.

Ill

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

X TD505

X TD506

35FED840 (003050)

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element DicUonary for acceptable code values. 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transacUon. 66 October 1, 1995
Federal 840 - Request for Quotation RELEASE . FEDl

Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ED 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 67 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

410

Nl

Heading

Optional

5To specify transportation special handling requirements or hazardous materials

information or both

Use this 1/TD4/410 segment to identify special handling or hazardous material

information that is the same for all of the line items applicable to a named entity. If this information varies by line item, use the 2/TD4/270 segment or the 2/TD4/440 segment

if the information is applicable to a named entity.

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. DCS. TD401Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

ro 2/3

TD402

TD403

TD404

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee Before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X H) 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED840 (003050) 68 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

420

Nl

Heading

Optional

200

To describe marking, packaging, loading and unloading requirements.

1. Use this l/PKG/420 segment when the packaging requirements are the same for all of

the line items to be delivered to a named entity. If the packaging requirements vary by

line item, use the 2/PKG/080 segment or the 2/PKG/450 segment if the packaging

requirements are applicable to a named entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube and dimensions

of a unit container or an intermediate container, is carried in the 2/PO4/090 segment.

1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required. 3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGO 1 = ^"F", then PKG05 is used. If PKGO 1 = ^'S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Rcf. Pes. PKGOlData

Element

349

PKG02 753

Name Attributes

Item Description Type ] ID 1/1

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify the applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

shipments via surface; the second position signifies

35FED840 (003050) 69 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Level B packingfor Overseas shipments via afreight

forwarder, APO/FPO or air; the third position signifies

Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is acceptable, cite MILSTD 2073-2C code Xin PKG04.

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

PKG03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted toASC

XI2. Ifapproved, a code for Federal Government will be available in the ASCXI2 Version/Release 3060.

PKG04 754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

7. The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which isMIL-STD2073-2C).

2. When the offeror is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y" or "YY" (dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD- 2073-

2C. Use PKG05 to provide the supplemental or special requirement

information.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor the preser\>ation method code,

insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use to provide Supplemental Instructions or Special Packaging Instructions. If

the information to be provided exceeds the maximum length ofthis data

element, provide the information in the N9 loop, using code KD in N90L

Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

PKG05 352

X PKG06 400

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Segment:

Position:

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SPI Specification Identifier

440

SPI /

Heading

Optional

1To provide a description of the included specification or technical data items. This loop is used to cany the security information which is normally provided in the Department of Defense Contract Security Classification Specification (DD Form 254).

Information regarding the contractor, subcontractor, place of performance and cognizant

security offices may not be available imtil after an award determination and may have to be provided in the eventual procurement instnmient. The prospective offerors may be

required to provide this information as part of their proposal.

1 If either SPI02 or SPI03 is present, then the other is required.

Data Element Summary

Rcf. Pes. » SPIOlData

Element

786

SPI02 128

X

X

SPI03

SPI04

SPI05

SPI06

127

790

791

792

Name Attributes

Security Level Code M ED 2/2

Code indicating the level of confidentiality assigned by the sender to the information following. Use to specify the highest level ofsafeguarding requiredfor the data associated

with the eventual procurement instrument. 92 Government Confidential 93 Govenunent Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

Use to identify a solicitation number ifapplicable to a Contract Security

Classification Specification. Ifa solicitation number is not applicable, use to identify either a procurement instrument number or subcontract number as

appropriate. Ifmore than one number applies, provide the other number(s) in the I/REF/460 segment within this loop.

3X Subcontract Number

CT Contract Number

KS Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Entity Title O AN 1/132

Title of the data entity.

Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction. Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 71 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED1

X

X

X

SPI07 353 Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set. Use to identify the type ofContract Security Classification Specification being

issued. 00 Original

04 Change

Use to identify a revised Contract Security

Classification Specification.

20 Final Transmission

Use to indicate afinal Contract Security Classification

Specification.

SPI08 755 Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

SF Contract Security Classification Specification

SPI09 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following. Use to identify the facility clearance level required to perform the eventual

procurement instrument. 92 Government Confidential

93 Govenmient Secret 94 Government Top Secret SPIIO 559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. SPIll 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

SPI12 554 Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set. SPI13 1322 Certification Type Code O ID 1/1

Code indicating the type of certification Refer to 003050 Data Element Dictionary for acceptable code values. SPI14 1401 Proposal Data Detailldentifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 72 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

450

SPI Heading

Optional

5To specify identifying numbers.

Use to identify reference numbers applicable to the Contract Security Classification

Specification.

1 At least one of REF02 or REF03 is required.

Ref.

Pes. REFOl

Data

Element

128

REF02

REF03

127

352

Data Element Summary

Name . Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

3X Subcontract Number

CT Contract Number

KS Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations Use Code KS to identify the solicitation number.

YB Revision Number

When SPI07 is code 04, use to indicate the revision

number ofthe Contract Security Classification

Specification.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 73 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

460

SPI Heading

Optional

5To specify pertinent dates and times

Use to indicate dates applicable to the Contract Security Classification Specification.

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

»

Ref. Pes. DTMOlData

Element

374

DTM02

DTM03

373

337

DTM04 623

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 036

106

165

171

334

703

Date

Date (YYMMDD).

Time

Expiration

Date coverage expires

When REFOl is Code CT, use to indicate the expiration

date ofthe Contract. Required By

When SPI02 is Code KS, use to indicate the due date of

the response to the solicitation. Final Issue When SPI07 is Code 20, use to indicate the date ofthe final Contract Security Classification Specification.

Revision

When SPI07 is Code 04, use to indicate the date ofthe revised Contract Security Classification Specification.

Re-evaluation Date

The date on which the student's placement in special

education or other programs will be re-assessed Use to indicate the biennial review date ofthe Contract

Security Classification Specification.

Original Transaction

When SPI07 is Code 00, use to indicate the date ofthe original Contract Security Classification Specification.

X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD - decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 74 October 1, 1995
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DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY).

X DTM06 1250 Date Time Period Format Qualifier X D) 2/3

Code indicating the date format, time format, or date and time format. Refer to 003050 Data Element Dictionary for acceptable code values. X DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times.

35FED840 (003050) 75 October 1, 1995
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Segment: MSG Message Text

Position: 470

Loop: SPI

Level: Heading

Usage: Optional

Max Use: 50

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use to provide information applicable to the Contract Security Classification

Specification, e.g., a general identification of the procurement or security guidance in clear text.

Syntax Notes: Semantic Notes: Comments:

2. Use of free form text is discouraged if the information can be provided by some other means within the transaction set.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Pes. MSGOl

MSG02

Data

Element

933

934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

35FED840 (003050) 76 October 1. 1995
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Segment: Nl Name

Position: 490

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code

Notes: 1. Whenever possible, identification and address information should be provided using

NlOl, N103 and N104. Use N102 and segments N2 through N4, as applicable, when

tliis information camiot be provided using one of the codes listed in N103.

2. The addresses cited in this loop are applicable to the Contract Security Classification

Specification.

Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in NlOl.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» NlOl 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28 Subcontractor

61 Performed At

The facility where work was performed

Use to indicate the place ofperformance.

B2 Other Unlisted Type of Organizational Entity

An organization, e.g., a business, the description of

which cannot be accomplished using the existing code

list and for which the trading partners have not mutually agreed to a definition for it Use to indicate an unlisted entity to receive

distribution ofthe DDform 254. C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area Kl Contractor Cognizant Security Office

K2 Subcontractor Cognizant Security Office

K3 Place of Perfonnance Cognizant Security Office

K4 Party Authorizing Release of Security Information

K5 Party To Receive Contract Security Classificafion Specification

KG Project Manager

The address of the person responsible for the

35FED840 (003050) 77 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

management of a designated project Use to indicate the party responsible for a project to include the advisor under a Grant. KI United States Overseas Security Administration Office

01 Outside Inspection Agency

Use to indicate another entity that inspection

responsibilities.

PG Prime Contractor PV Party performing certification N102 93 Name X AN 1/35

Free-form name. N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/metliod of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNs number is preferred over other codes

to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense or

Civilian Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

N104 67 Identification Code X AN 2/20

Code identifying a party or other code. N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 78 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

500

Nl - Heading

Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

Data Element Summary

Ref. Pes. N201

N202

Data

Element

93

93

Name

Name

Free-form name. Name

Free-form name.

Attributes

M AN 1/35

O AN 1/35

I

35FED840 (003050) 79 October 1, 1995
Federal 840 - Request for Quotation RELEASE . FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

510

Nl

Heading

Optional

2To specify tlie location of the named party

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

»

Ref. Pes. N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

35FED840 (003050) 80 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

520

Nl

Heading

Optional

1To specify the geographic place of the named party

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. 2 N402 is required only if city name (N401) is in the U.S.A. or Canada.

Data Element Summary

Ref. Pes. N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Name Attributes

City Name O AN 2/30

Free-fonn text for city name.

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate govermnent agency.

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuaUon and blanks

(zip code for United States). Country Code O ID 2/3

Code identifying the country.

Location Qualifier X ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. Location Identifier O AN 1/30

Code which identifies a specific location.

35FED840 (003050) 81 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

G61 Contact

540

Nl

Heading

Optional -

1To identify a person or office to whom conununications should be directed

Use this segment to provide names associated with addresses cited in the Nl segment

1 If either G6103 or G6104 is present, then the other is required.

1 G6103 qualifies 06 104.

Data Element Summary

Ref. Pes. » G6101Data

Element

366

» G6102 93

G6103 365

G6104

G6105

364

443

Name Attributes

Contact Function Code M D) 2/2

Code identifying the major duty or responsibility of the person or group named.

CE Certifier IC Information Contact Use Code IC to indicate a single point ofcontactfor

classification, guidance or interpretation.

PP Program Manager

Name M AN 1/35

Free-form name.

Cite last name first, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsforfirst name. Ifnecessary, use G6105 to provide the party's title Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the party cited in 061 02. Include the area code. Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

Use to provide the title or the office symbol ofthe party cited in G6102.

35FED840 (003050) 82 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: MSG Message Text

Position: 550

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 50

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use this segment to provide clear text information applicable to the entity cited in the

2. Use of free form text is discouraged if the information can be provided by some other means within the transaction set. Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

preceding Nl segment.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ED

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED840 (003050) 83 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: CBl Contract and Cost Accounting Standards Data

Position: 560

Loop: CBl

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To specify contract and cost accounting standards data Notes: Use this segment to identify the access required to specific data and information in the performance of the resultant procurement instrument and to indicate the actions

required of and authorizations provided to the contractor under the resultant procurement instrument.

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

Ref. Data

Pes. Element

» CBlOl 1309

Name Attributes

Acquisition Data Code M ID 2/2

Code identifying acquisition data 18 Access to Communications Security Information

Required

19 Access to Communication Secunty Information Not

Required

inzU Access to Restricted Data Required

21 Access to Restricted Data Not Required

22 Access to Critical Nuclear Weapon Design Information

Required

23 Access to Critical Nuclear Weapon Design Information

Not Required

24 Access to Formerly Restricted Data Required

25 Access to Formerly Restricted Data Not Required

26 Access to Sensitive Compartmented Information

Required

27 Access to Sensitive Compartmented Information Not

Required

28 Access to Non-sensitive Compartmented Information

Required

29 Access to Non-sensitive Compartmented Information

Not Required

30 Access to Special Access Information Required

31 Access to Special Access Information Not Required

32 Access to North Atlantic Treaty Organization

Information Required

33 Access to North Atlantic Treaty Organization

Information Not Required

34 Access to Foreign Government Information Required

35 Access to Foreign Government Information Not

Required

36 Access to Limited Dissemination Information Required

37 Access to Limited Dissemination Information Not

Required

35rED840 (003050) 84 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

38 Access to For Official Use Only Information Required

39 Access to For Official Use Only Information Not

Required

40 Access to Other Type of Infonnation Required

41 Access to Other Type of Information Not Required

42 Contractor Will Have Access to United States Classified Information at another Contractor's Facility or a Government Activity

43 Contractor Will Not Have Access to United States Classified Information at another Contractor's Facility or a Government Activity

44 Contractor Will Receive Classified Documents Only

45 Contractor Will Not Receive Classified Documents

Only

46 Contractor Will Receive or Generate Classified Material

47 Contractor Will Not Receive or Generate Classified Material

48 Contractor Will Fabricate, Modify, or Store Classified Hardware

49 Contractor Will Not Fabricate, Modify, or Store

Classified Hardware

50 Contractor Will Perform Services Only

51 Contractor Will Not Perform Services Only

52 • Contractor Will Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories 53 Contractor Will Not Have Access to United States Classified Information outside the United States, Puerto

Rico, United States Possessions and Trust Territories 54 Contractor Will Be Authorized to use the Services of

Defense Technical Information Center or other Secondary Distribution Center 55 Contractor Will Not Be Authorized to use the Services

of Defense Technical Infonnation Center or other Secondary Distribution Center 56 Contractor Will Require a Communications Security

Account

. 57 Contractor Will Not Require a Communications

Security Account

58 Contractor Will Have Tempest Requirements

59 Contractor Will Not Have Tempest Requirements

60 Contractor Will Have Operations Security

Requirements

61 Contractor Will Not Have Operations Security

Requirements

62 Contractor Will Be Authorized to use the Defense

Courier Service

63 Contractor Will Not Be Authorized to use the Defense

Courier Service

64 Contractor Will Have some other Authorization in the Performance of the Contract 65 Contractor Will Not Have some other Authorization in the Performance of the Contract 35FED840 (003050) 85 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

66 Facility Clearance Required

67

Aft roiiow-on c-oniraci 69 VT A 11 ^> A A. Not a Follow-on Contract 70 Final Contract Security Classification Specification

71 Not a Final Contract Security Classification Snprifiratinn

72 Direct Public Release Authorized

73 Direct Public Release Not Authorized

74 Additional Materials being Forwarded

7^ iriXj /\UUlUUllal IVialCilcUd UCill^ FUlWarUCU.

76 1 T\ • .11*1 1 Additional Requirements Established

77 Additional Requirements Not Established

78 Elements of the Contract are outside the Inspection

Responsibility of the Cognizant Security Office

79 No Element of the Contract Is Outside the Inspection

KesponsiDiuiy oi me cognizant oecuniy umce

80 C^nntrnctCiT V^Ulll-I (IWIUI TiiQtrihiifinn X^toU 1L'UU\^I1 RpniiirpH XVV'VJUllWU 81oi Contractor Distribution Not Required

82 Subcontractor Distribution Required

83 Subcontractor Distribution Not Required

84 Cognizant Security Office for Prime and Subcontractor

Distribution Required

85 Cognizant Security Office for Prime and Subcontractor

Distribution Not Required

86 United States Activity Responsible for Overseas

Security Administration Distribution Required

87 United States Activity Responsible for Overseas

Security Administration Distribution Not Required

88 Administrative Contracting Office Distribution

Required

89 Administrative Contracting Office Distribution Not

Required

90 Other Distribution Required

91 Other Distribution Not Required

X CB102 1310 Financing Type Code O ID 1/1

Code identifying the type of contract financing required by the submitter of a

pricing proposal

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 86 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: REF Reference Numbers

Position: 570

Loop: CBl

Level: Heading

Usage: Optional

Max Use: 20

Purpose: To specify' identifying niunbers. Notes: Use this segment to pro\ade reference numbers associated with access information

contained in the Contract Security Classification Specification (DD Form 254).

Sjntax Notes: 1 At least one of REF02 or REF03 is reqiured.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

43 Supporting Document Number

Supports or clarifies information and values

represented in a document

Use Code 43 to indicate a reference (paragraph

number or section) that contains additional

information applicable relative to the DD Form 254.

Cite the reference in REF02 and identify the document

in REF03.

KL Contract Reference Use to indicate a clause in the procurement instrument

that contains additional security requirements or unique inspection requirements.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Use to indicate a clause in the solicitation that contains additional security requirements or unique

inspection requirements.

KU Office Symbol

A number assigned for reference to a specific office within an organization

When CBl is code 90, use to indicate the office symbol

to which additional distribution ofthe Contract

Security Classification Specification (DD Form 254) is required. PI Previous Contract Number

When CBl 01 is Code 68, use to indicate the preceding

procurement instrument number under which classified data was received or generated.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 87 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

1. When REFOl is code 43, use to identify the document that contains the paragraph number or section where the applicable information is located.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

35FED840 (003050) 88 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position;

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

580

CBl

Heading

Optional

5To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

»

Ref. Pes. DTMOlData

Element

374

DTM02

DTM03

373

337

DTM04 623

DTM05

DTM06

DTM07

624

1250

1251

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. Date Requested

When CBl 01 is Code 70, use to indicate the date ofa

contractor's request to retain classified material. X DT 6/6

992

Date

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the lime. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values. Century O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format. Refer to 003050 Data Element Dictionary for acceptable code values. Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times.

35FED840 (003050) 89 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

590

CBl

Heading

Optional

1To specify lead time for availability of products and services.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

Ref. Pes. LDTOl

» LDT02

LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range. BA From Date of Award to Expiration Date of

Authorization

Use to indicate the authorized periodfor a contractor

to retain classified materials. Quantity M R 1/15

Numeric value of quantity.

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval CY

DA

MO

WK

Date

Date (YYMMDD).

Calendar Year

Calendar Days

Month

Weeks

O DT 6/6

35FED840 (003050) 90 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: Message Text

Position: 600

Loop: CBl

Level: Heading

Usage: Optional

Max Use: 50

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. When CBlOl is Code 74, 76, or 78, use this segment to provide additional clear text

2. Use of free form text is discouraged if the information can be provided by some other means within the transaction set. Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

information.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED840 (003050) 91 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: POl Baseline Item Data

Position: 010

Loop: POl

Level: Detail

Usage: Mandatory

Max Use: 1 Purpose: To specify basic and most frequently used line item data Notes: 1. Use this POl loop to identify all information related to a Contract Line Item Number

(CLIN), a Subcontract Line Item Number (SUBCLIN), or an Exliibit Line Item Number

(ELIN). Each iteration of the POl loop will carry all information related to the CLIN,

SUBCLIN or ELIN specified in POIOI.

Syntax Notes:

Semantic Notes: Comments:

2. When BQTOl is code 01, 17, or code 02, 03, 04 and there are no additions, deletions or changes to table 2, only POlOl need be transmitted.

12

34

5

6

7

8

910

1112

12

3

If PO103 is present, then PO102 is required.

If PO105 is present, then PO104 is required.

If either PO106 or PO107

If either POl 08 or PO109

If either POl 10 or POl 11

If either POl 12 or POl 13

If either POl 14 or POl 15

If either POl 16 or POl 17

If either POl 18 or POl 19

If either PO120 or P0121

If either POl 22 or POl 23

If either P0124 or P0125

s present, then the other is required,

s present, then the other is required,

s present, tlien the other is required,

s present, then the other is required,

s present, then the other is required,

s present, then the other is required,

s present, tlien the other is required,

s present, then the other is required,

s present, then the other is required,

s present, then the other is required.

See the Data Dictionary for a complete list of ID's. POlOl is the line item identification POl 06 through POl 25 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Data Element Summary

Ref. Data

Des. Element Name Attributes

POlOl 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

1. Use to identify the CLIN, SUBCLIN or ELIN, ifone is assigned. For Army

PADDS users only, use also to identify SUBCLIN with concatenated

Relationship Code, for example, 0001AC003; and SUBCLIN with concatenated

Relationship Code and Delivery Relationship Code (last 2 characters), for

example, 0001AC00302.

2. When BQTOI is code 01, 1 7, or code 02, 03, 04 and there are no additions,

deletions or changes to table 2, cite the word "NONE" in this data element. PO102 330 Quantity Ordered X R 1/9

Quantity ordered.

J. Use to specify the quantity ofthe item being solicited. Ifpricesfor step

ladder quantities are being solicited, POl02 will cite the base quantity that is being solicited and the step ladder quantities will be cited in the 2/CTP/040

segment.

35FED840 (003050) 92 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

2. Minimum and maximum quantities that will be ordered under a resultant IDIQ procurement instrument are specified in the MEA segment.

3. Estimated quantitiesfor a requirement or indefinite quantity procurement

instrument are specified in the P03 segment.

' 4. Do not use this data element at the CLIN level ifthe quantities are specified

at the SUBCUN level. PO103 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. Do not use this data element at the CLIN level ifthe quantities are specified

at the SUBCUN level.

3. A conversion table may be required to convert agency codes to ASCXJ2

codes.

SX Shipment

Use when POlOl is a CLINfor transportation charges.

ZZ Mutually Defined

Use to indicate a job or a task. Refer to 003050 Data Element Dictionary for acceptable code values. PO104 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc. When PO105 is code NS or PQ, enter the number 0. PO105 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item. CA Catalog

ES Estimated

FB Fabrication Cost Use to indicate the price includes the incorporation of

GFE. GFM. or GFP.

KA Price with Government Furnished Property Use to indicate the price ofthe items includes the use ofGFP, GFE, or GFMto manufacture the item. NC No Charge

NE Not to Exceed

NS Not Separately Priced

Use to indicate that the offerors are not to provide a

price for this item but are to include the cost in the price ofthe item to which it pertains, e.g., data may not

be separately priced.

PQ Posted

Use to indicate offerors are to provide a TOTAL price

for the line item, NOTA UNIT PRICE.

TB To be negotiated.

PO106 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

35FED840 (003050) 93 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

1. PO106 through P0125 are used in pairs, e.g., PO106 will contain a qualifier

code and PO107 will contain data related to the code.

2. Any code may be used hut the listed codes are preferred.

A8 Exhibit Line Item Number

AK Refined Product Code

CG Commodity Grouping

Use to indicate a commodity code. CL Color

CN Commodity Name

EF Exhibit Identifier Use to indicate the letter assigned to an exhibit. F7 End-Item Description

Use to indicate the end item to which the solicited item applies.

F8 Next Higher UsedAssembly

Use to indicate the next higher assembly to which the solicited item applies.

FS National Stock Number

The NSN shall be transmitted without dashes. FT Federal Supply Classification IN Buyer's Item Number

Use to indicate a locally assigned code for a product or a service when a stock

number does not apply.

KA Engineering Data List Use to indicate the Engineering Data List that contains technical information

related to the CLIN or SUBCLIN.

KB Data Category

When POlOl is a CLIN or SUBCLIN related to an exhibit, use to indicate the data category ofa Contract Data Requirements List. KD Replacement National Stock Number

Use to indicate the NSN that will be assigned to an item being modified.

KF Item Type Number

KG Time Compliant Technical Order

KI Cognizance Symbol

KJ Material Control Code

KK Special Material Identification Code

KL Item Management Code

KM Shelf-Life Code

KN ShelfLife Action Code

LT Lot Number

MF Manufacturer

When used, cite the DUNS number ofthe manufacturer in the following data

element. MG Manufacturer's Part Number

[Vhen used, a second 235/234 pair must be used citing either code MFor code

ZB. MN Model Number

NI National Drug Code in 4-4-2 Format

N2 National Drug Code in 5-3-2 Format

N3 National Drug Code in 5-4-1 Format

N4 National Drug Code in 5-4-2 Format

ND National Drug Code (NDC)

PD Part Number Description

Use to indicate a clear text description ofan item that cannot be identified by a

35FED840 (003050) 94 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

number, e.g., transportation.

PN Company Part Number

PU Part Reference Number Use to indicate a part number assigned by an industry (not related to a specific

manufacturer). Do not usefor National Drug Codes.

RC Returnable Container No. Use to indicate an NSN, manufacturer's part number, or other identifying

number (except a serial number) ofa returnable container. The serial number

ofa returnable container will be carried in the REF segment with code RS. SH Service Requested

Use to indicate (in clear text) the service being solicited. SN Serial Number

SW Stock Number

Use to indicate a local stock number.

SZ Vendor Alphanumeric Size Code (NRMA)

U^c lU inuiCUlK //7c o/Zc Oj l/li: lierfl Uclflg SOUCiiCU,

UK UP. C./EAN Shipping Container Code (1-2-5-5-1)

VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned by a contractor other than the manufacturer.

ZB Commercial and Government Entity (CAGE) Code

Use to indicate a manufacturer who can be identified by a CAGE code. Refer to 003050 Data Element Dictionary for acceptable code values. PO107 234 Product/Service D) X AN

Identifying number for a product or service.

1/40

PO108 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

PO109 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

POllO 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

111

POlll 234 Product/Service ED X AN

Identifying number for a product or service.

1/40

P0112 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ED (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0113 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0114 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0115 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0116 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

111

35FED840 (003050) 95 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Refer to 003050 Data Element Dictionary for acceptable code values. P0117 234 Product/Service ID X AN 1/40

Identifying number for a product or service. P0118 235 Product/Service ED Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. P0119 234 Product/Service ID X AN 1/40

Identifying number for a product or service. PO120 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. P0121 234 Product/Service ID X AN 1/40

Identifying number for a product or service. P0122 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. P0123 234 Product/Service ID X AN 1/40

Identifying number for a product or service. P0124 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. P0125 234 Product/Service ID X AN 1/40

Identifying number for a product or service.

35FED840 (003050) 96 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: CNl Contract Information

Position: 025

Loop: POl

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify basic data about the contract or contract line item

Notes: Use this 2/CN1/025 segment to identify the type of pricing arrangement that will be

applicable to a specific line item if it will differ from the pricing arrangement that will be applicable to the procurement instrument. BQT08 specifies the pricing arrangement

that will be applicable to the entire procurement instrument. BQT08 and the 2/CN1/025

segment can both be included in the transaction set if needed.

Syntax Notes: Semantic Notes: 1 CN102 is contract amount.

2 CN103 is the allowance or charge percent. 3 CNl04 is the contract code. 4 CN106 is an additional identifying number for the contract. Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

CNlOl 1166 Contract Type Code M ID 2/2

Code identifying a contract type

CA Cost Plus Incentive Fee (With Performance Incentives)

CB Cost Plus Incentive Fee (Without Performance

Incentives)

CH Cost Sharing

CS Cost CW Cost Plus Award Fee CX Cost Plus Fixed Fee FB Fixed Price Incentive Firm Target (With Performance

Incentive)

FC Fixed Price Incentive Firm Target (Without

Performance Incentive)

FD Fixed Price Redetermination Use to indicate a prospective fixed price

redetermination procurement line item. FF Fixed Price Incentive Successive Target (With

Performance Incentive)

FG Fixed Price Incentive Successive Target (Without

Performance Incentive)

FH Fixed Price Award Fee FJ Fixed Price Level of Effort EEC No Cost FR Firm Fixed Price

FX Fixed Price with Economic Price Adjustment

LH Labor Hours

TM Time and Materials

ZZ Mutually Defined Use to indicate a retroactive fixed price

35FED840 (003050) 97 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

redetermination procurement line item. X CN102 782 Monetary Amount O R 1/15

Monetary amount. X CN103 332 Percent O R 1/6 Percent expressed as a percent

X CN104 127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

X CN105 338 Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date. X CN106 799 Version Identifier O AN 1/30

Revision level of a particular format, program, technique or algorithm.

35FED840 (003050) 98 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: P03 Additional Item Detail

Position: 030

Loop: POl

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To specif)' additional item related data involving variations in normal price/quantity

structiire. Notes: Use this segment to provide additional information applicable to the CLIN, SUBCLIN,

or ELIN specified in POIOL

Syntax Notes: 1 If PO304 is present, then at least one of PO303 or PO305 is required.

Semantic Notes: Comments: 1 Some examples of price/quantity variations are: price in different units from the POl segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the imit of measure for PO306.

Ref. Pes. » PO301

Data

Element

371

»

PO302

PO303

PO304

PO305

PO306

» PO307

35FED840 (003050)

373

236

212

639

380

355

Data Element Summary

Name Attributes

Change Reason Code M ID 2/2

Code specifying the reason for price or quantity change.

AQ Alternate Quantity and Unit of Measure

Use to specify that the CLIN. SUBCUN, or EUNhas

an alternate quantity and unit ofmeasure (e.g. POl02/03 could cite 1 0. 000 LB and PO306/07 could

cite 10 SH. Both quantities and units ofmeasure are

applicable to the item being solicited - steel plates).

EV Estimated Quantity Use to indicate the quantityfor the CLIN, SUBCLIN,

or ELIN cited in POl 01 is an estimate. UP Unit Price

Use to indicate that the price cited in PO304 is currently available for ordering this item pursuant to a

Federal Supply Schedule or other award instrument.

When used cite code GOV in PO303 and the unit price

in PO304.

O DT 6/6

ID 3/3

O R 1/17

Date

Date (YYMMDD).

Price Identifier Code

Code identifying pricing specification.

GOV Government Price

Unit Price

Price per unit of product, service, commodity, etc. Basis of Unit Price Code

Code identifying the type of unit price for an item. Refer to 003050 Data Element Dictionary for acceptable code values. Quantity M R

Numeric value of quantity.

Due to the mandatory nature ofthis data element, when PO30I is code EV,

repeat the quantity cited in POl 02. Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

ID 2/2

1/15

99 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED1

which a measurement has been taken

1. Use any code.

2. Due to the mandatory nature ofthis data element, when PO301 is code EV,

repeat the unit ofmeasure cited in PO103.

3. An application program conversion table may be required to convert agency

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. X PO308 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 100 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Segment: CTP Pricing Information

Position: 040

Loop: POl

Level: Detail Usage: Optional

Max Use: >1

Purpose: To specify pricing information Notes: Use this segment to signal to prospective offerors that a variety of prices are being

solicited, e.g., step-ladder prices (prices based on a range of solicited quantities), zone

prices (prices based on deliveries to various geographic locations), prices based on

different packaging requirements for the same item, or labor rates for categories of labor an offeror may propose for a time and materials or labor hour procurement instrument.

It is also used to request the offeror to specify quantities at which he offers a price break,

or to indicate that his catalog price along with his quoted price is required in his proposal.

Example of how prices are solicited for step ladder quantities for quantities 1-10, 1 1-20,

21-30, and 31-50:

Syntax Notes:

Semantic Notes:

Comments:

CTP**PBQ**1*EAN/L

CTP**ICL**10*EAN/L

CTP**ICL**20*EAN/L

CTP**ICL**30*EA N/L

CTP**MAX**50*EA N/L

1 If either CTP04 or CTP05 is present, then the other is required.

2 If CTP06 is present, then CTP07 is required. 3 If CTP09 is present, then CTP02 is required. 4 If CTP 1 0 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given. 2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Rcf. Pes. CTPOl

CTP02

Data

Element

687

236

Data Element Summary

Name Attributes

Class of Trade Code O ID 2/2

Code indicating class of trade. Refer to 003050 Data Element Dictionary for acceptable code values. Price Identifier Code X ID 3/3

Code identifying pricing specification.

Use to identify the type ofprices an offeror is required to submit in his quote.

ALT Alternate Price Use to indicate a lease-to-purchase price. A request

has been submitted to ASCX12 to add a code for

Lease-to-Purchase Price. Ifapproved, we expect the

•

\ . code will be available in the ASC XJ 2 Version/Release

3060. CAT Catalog Price

Use to indicate the offeror, in addition to his quoted

price, is to provide his catalog price for the item

35FED840 (003050) 101 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X CTP03

CTP04

CTP05

212

380

355

specified in POIOI.

ICL Unit Price Through Quantity

When prices are being solicited on quantity ranges, use

to indicate the end ofa specified range. LAR Labor Rate Use to indicate the offeror is to provide hourly labor

ratesfor the labor categories quoted. These labor rates

will be provided in the PD/PDD loop ofthe 843

transaction set. MAX Maximum Order Quantity Price

When prices are being solicited on quantity ranges, use

to indicate the maximum quantityfor which prices are being solicited. PAP Protection Level Price

Use to indicate the offeror is to submit a pricefor the packaging protection level(s) specified in CTPIO.

PAQ Price Break Quantity(s)

Use to indicate the offeror is to provide quantities at which price breaks are offered. PBQ Unit Price Begirming Quantity

When prices are being solicited on quantity ranges, use

to indicate the beginning ofa specified range. PPA Packing Level Price

Use to indicate the offeror is to provide pricesfor the packing level(s) specified in CTPIO.

PUR Purchase Use to indicate the offeror is to provide a replacement

price for an item ifit is less costly than to repair.

ZNP Zone Price

Use to indicate that prices are being solicitedfor

delivery to the zones cited in CTPIO.

Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Quantity X R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

CTP06 648

HR Hours

When CTP02 is code LAR, use to indicate the offeror is to provide the estimated number ofhours associated with an hourly labor rate cited in CTP02.

The estimated number ofhours will be provided in the PD/PDD loop ofthe 843

transaction set. Refer to 003050 Data Element Dictionary for acceptable code values. Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 102 October 1. 1995
Federal 840 - Request for Quotation RELEASE -FEDl

1/10

o 1/15

X CTP07 649 Multiplier

Value to be used as a multiplier to obtain a new value

X CTP08 782 Monetary Amount

Monetary amount. X CTP09 639 Basis of Unit Price Code

Code identifying the type of imit price for an item. Refer to 003050 Data Element Dictionary for acceptable code values. CTPIO 499 Condition Value O AN

Identifies rate restrictions or provisions

When CTP02 is Code PAP, PPA, or ZNP, use to indicate the protection level, packing level or delivery zonefor which prices are being solicited.

O ID 2/2

1/10

35FED840 (003050) 103 October 1. 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: MEA Measurements

Position: 049

Loop: POi

Level: Detail

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances,

variances, and weights (See Figures Appendix for example of use of COOl.)

Notes: 1. Use this 2/MEA/049 segment to provide information that applies to a specific line item. Use the l/MEA/200 segment to provide information that applies to all of the line items.

Syntax Notes:

Semantic Notes: Comments:

2. This segment can be used to identify the maximum size standards for the Standard

Industrial Classification (SIC) Code applicable to the line item; the length of a required

warranty; and for line items in a requirements or an indefinite quantity type award

instrument, the variations in quantity permitted, the minimum/maximiun quantity per

order, the maximum that may be ordered during a specified time period and the minimum and maximum obligations of the government and the contractor.

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Pes. MEAOl

Data

Element

737

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID

Code identifying the broad category to which a measurement applies Use any code.

2/2

BT Batch Limits

When BQT06 is code KI, KQ, or KR, use to indicate the minimum and

maximum limits ofthe government's obligation to order either in terms of

dollars or quantity under a requirements or an indefinite quantity type award

instrument. When BQT06 is code KT or RL, use to indicate the minimum and

maximum limits ofthe government's obligation to order either in terms of

dollars or quantity under the specific Task Order or Delivery Order. Use

MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA 05/06 to specify the minimum and maximum.

CS Core Size

When REFOl is Code IJ, use to indicate the size standardfor the cited SIC

code.

CT Counts

Use to indicate variations in quantity permitted when it is expressed as a

discrete quantity. Specify the quantity under and/or over in MEA05/06.

DE Defects

35FED840 (003050) 104 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Use to indicate a warranty period.

LT Lot Limits Use to indicate the minimum and maximum limits ofthe contractor's obligation

either in terms ofdollars or quantity to deliver under a requirements or an

indefinite quantity type award instrument. Do not use for a purchase order or a

delivery order. Use MEA04-C0010] to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and maximum.

OL Order Limits Use to indicate the maximum the government may orderfrom a requirements or an indefinite quantity type procurement instrument in a specified time period.

Do not use for a purchase order or a delivery order. Use MEA03 to identify the

quantity, MEA04-C00101 to identify the unit ofmeasure, andMEA04-C00104

to identify the time period.

PM Permitted

Use to indicate the minimum and maximum quantity or dollars permitted per

order against a requirements or an indefinite quantity type award instrument. Use MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies Use any code. MX Maximum

IVhen MEA 01 is code CS, use to indicate the maximum size standard applicable

to the SIC code specified in the REFsegment. When MEA 01 is code OL, use to indicate the maximum amount that can be ordered in a specified time period.

PO Percent ofOrder (-, +) Use to indicate the variation ofquantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/or over in MEA 05/06.

RY Ratio Use to indicate the proposed share ratio for an incentive or cost sharing

contract. Identify the proposed Government share in MEA 05 and the proposed

contractor share in MEA06.

TT Time

Use to indicate the length ofa warranty period. Specify the length oftime in MEA03 and the time period in MEA04-C00101.

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Value X R 1/20

The value of the measurement. Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples of

use.)

1. This composite unit ofmeasure can be used to indicate the maximum that

MEA03 739

MEA04 COOl

35FED840 (003050) 105 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED1

may be ordered during a specified period oftime under a requirements or an

indefinite quantity type procurement instrument.

2. For example: Ifthe maximum that can be ordered per quarter is 10,000

each, then MEAOl would cite code OL, MEA02 would cite code MX, MEA03

would cite 10,000, MEA04-C00101 would cite code EA, andMEA04- C00104

would cite code Ql.

» COOlOl 355 Unit or Basis for Measurement Code M ID 2/2

Code specilying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

X C00102

X coo 103

C00104

X

X

X

1018

649

355

X C00105

X C00106

X C00107

C00108

C00109

COOllO

COOIU

1018

649

355

1018

649

355

1018

IE Person

When MEA 01 is code CS, use to indicate the SIC size standard in terms of

number ofemployees.

R5 Thousands ofDollars

When MEA 01 is code CS, use to indicate the SIC size standard in terms of

dollar amount ofsales. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code

Exponent

Power to which a unit is raised. Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed,

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code

Exponent

Power to which a unit is raised. Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being e.xpressed,

which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code

Exponent

Power to which a unit is raised.

to convert agency

values. O R

O R

1/15

1/10

O ID 2/2 or manner in

values. O R 1/15

O R 1/10

O ID 2/2 or manner in

values. O R 1/15

35FED840 (003050) 106 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X C00112

X C00113

X C00114

X C00115

MEA05

649

355

1018

649

740

MEA06 741

MEA07

MEA08

MEA09

MEAIO

935

936

752

1373

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised. O

O R

1/15

Multiplier 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/20

The value specifying the minimum of the measm-ement range.

1. When MEAOJ is Code CT, orMEA02 is code PO, use to specify the variation

in quantity under.

2. When MEA02 isRY, use to specify the proposed Government share.

3. When MEAOl is code BT, LT, or PM, use to specify the minimum amount or

quantity.

4. Percents will be cited asfollows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (note: leading and trailing zeros are suppressed).

Range Maximum X R 1/20

The value specifying the maximum of the measurement range.

1. When MEAOl is Code CT, or MEA02 is code PO, use to specify the variation

in quantity over.

2. When MEA02 isRY, use to specify the proposed contractor share.

3. When MEAOl is code BT, LT, or PM, use to specify the maximum amount or

quantity.

Ill

111

4. Percents will be cited asfollows: 4.25% will be cited as 4.25; 3% will be

cited as 3 (note: leading and trailing zeros are suppressed).

Measurement Significance Code O H)

Code used to benchmark, qualify or further define a measurement value. Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Attribute Code X ID

Code used to express an attribute response when a numeric measurement value

caimot be determined.

Refer to 003050 Data Element Dictionary for acceptable code values. Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Method or Device X ID 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 107 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

PID Product/Item Description

050

PID

Detail Optional

1To describe a product or process in coded or free-form format

Use this segment to provide information applicable to a specific line item.

Semantic Notes:

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

' "Y" indicates that the specified attribute applies to this item. A "N" indicates it does not apply. Any other value is indeterminate.

Comments: 1 If PIDOl = 'T", then PID05 is used. If PIDOl = "S", then PID04 is used. If PIDOl = '"X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

»

Ref. Pes. PIDOl

PID02

proo3

PID04

PID05

PID06

PID07

Data

Element

349

Attributes

M ID 1/1

750

559

751

352

752

822

Data Element Summary

Name

Item Description Type

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic. Description X AN 1/80

A free-fonn description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set. Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

35FED840 (003050) 108 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X PID08 1073 Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 109 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: PWK Paperwork

Position: 070

Loop: POl

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To identify the type and transmission of paperwork or supporting information Notes: 1. Use this 2/PWK/070 segment to provide paperwork information that applies to a

specific line item, Use the l/PWK/210 segment to specify paperwork that is applicable

to all of the line items.

2. Use this segment to identify paperwork required to be provided by the offeror in response to the solicitation, or paperwork that will be required under the resultant procurement instrument, or paperwork being provided as part of the solicitation and, if necessary, how that paperwork will be transmitted.

Syntax Notes: Semantic Notes: Comments:1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and P\VK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

»

Ref. Pes. PWKOlData

Element

755

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item Use to identify the type ofpaperwork that must be provided by the offeror or is being provided by the buying party.

25 Purchase Plan

Use to indicate a make or buy plan.

35 Subcontractor Plan

AE Attachment

Use to indicate some additional document, e.g., list of

governmentfurnished property, applicable to the

solicitation is being sent by means other than within

the transaction set. Specify the nature ofthe document

in PWK07.

CI Cost Data Summary

Use to indicate non-certified cost andprice data. C5 Certified Cost and Price Data

C6 Wage Determination Use to indicate a Department ofLabor Wage

Determination.

CP Certificate of Compliance (Material Certification)

Use to indicate a Certificate ofConformance.

CX Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance,

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at 35FED840 (003050) 110 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

complete at specified levels of the work breakdown

structure GY Contract Funds Status Report (CFSR)

Status report for funds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs DW Drawing(s)

Fl Cost Performance Report (CPR) Format 1 Detailed contract status report including current

reporting month values at specified levels of the work

breakdown structure F2 Cost Performance Report (CPR) Format 2

Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with

begiiming and ending values

F4 Cost Performance Report (CPR) Format 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Format 5 Contract summary or detail report explaining

significant cost or schedule variances rr Certified Inspection and Test Results KA Contract Data Requirements List (CDRL)

Use to indicate that attachments applicable to a

Contract Data Requirements List (CDRL) will be

provided.

MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery

PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work (SOW).

PM Proof of Insurance S9 Representation

A statement (report) by a prospective contractor that makes a representation about a specific condition

Use to indicate a payment andperformance bond.

SD Support Data for a Request for Quote

Use to indicate that supporting technical

documentation, e.g., engineering data list, bill of

materials, etc., are being provided by the buying party.

SN Shipping Notice

SP Specification

TO Demand Report

35FED840 (003050) 111 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PWK03

PWK04

757

98

Use to indicate a Contract Data Requirement List (CDRL) deliverable. UA Union Agreement

US "BUY AMERICA" Certification of Compliance

PWK02 756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be

sent BE By Mail and Electronically

Use to indicate E-Mail.

BM By Mail

CF Courier

EL Electronically Only

Use to indicate Electronic Data Interchange (EDI)

FX By Fax

WS With Shipment (With Package)

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Use to identify the recipient ofthe paperwork. Ifthere is more than one

recipientfor the same paperwork item, use multiple repetitions ofthe PWK

segment with the same report code in PWKOl. Provide the address ofthe recipient in either the l/Nl/210 or 2/N1/240 segment and/or the communications number ofthe recipient in either the l/PER/360 or 2/PER/390

segment.

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer. IS Party to Receive Certified Inspection Report

Use when PWKOl is code IT. KF Audit Ofifice The ofifice performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsible for a project

including the Advisor under a Grant. KY Technical Ofifice PWK05 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). PWK06 67 Identification Code X AN 2/20

Code identifying a party or other code. PWK07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use only ifnecessary to provide additional information or instructions applicable to a specific paperwork item.

PWK08 C002

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. Actions Indicated O

35FED840 (003050) 112 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

» C00201

C00202

C00203

C00204

C00205

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

2 Report to be Filed

When PWKOl is Code CP, CX, CY, Fl, F2, F3, F4. F5.

IT, MR, PD, S9, SN, or TO use to indicate the specified

paperwork will be required under the resultant award

instrument. 5 Generate When PWKOl is Code 25. 35, CI, C5, C6. MS, PM,

PP, UA, or US, use to indicate the specified paperwork

must be provided in the response to this solicitation. PV Provided

When PWKOl is code AE, DW, KA. PJ, SD. or SP. use

to indicate the specified paperwork will be provided by

the buyer.

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify tlie action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 113 October 1, 1995
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Segment: PKG Marking, Packaging, Loading

Position: 080

Loop: POl

Level: Detail

Usage: Optional

Max Use: 200

Purpose: To describe marking, packaging, loading and unloading requirements. Notes: 1 . Use this 2/PKG/080 segment when packaging requirements apply to specific line items. Use the 2/PKG/450 segment if the packaging requirements apply to a named

entity.

Syntax Notes:

Semantic Notes: Comments:

2. Packaging information such as the number of items in a imit container, the number of

unit containers in an intermediate container, and the gross weight, cube and dimensions

of a unit container or an intermediate container, is carried in the 2/PO4/090 segment.

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGOl is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGOl = "T", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = ^X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Ref. Pes. PKGOlData

Element

349

Name Attributes

X ID 1/1

PKG02 753

Item Description Type

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify the applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

shipments via surface; the second position signifies

Level B packingfor Overseas shipments via afreight

35FED840 (003050) 114 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

forwarder, APO/FPO or air; the third position signifies

Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is acceptable, cite MILSTD 2073-2C code Xin PKG04.

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ED 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted toASC

XI2. Ifapproved, a codefor Federal Government will be available in theASCX12 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

1. The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which isMlL-STD2073-2C).

2. When the offeror is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y" or "YY" (dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD- 2073-

20. Use PKG05 to provide the supplemental or special requirement

information.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor the preservation method code,

insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use to provide Supplemental Instructions or Special Packaging Instructions. Ifthe information to be provided exceeds the maximum length ofthis data

element, provide the information in the N9 loop, using code KD in N90I.

2. Use offree form text is discouraged if the information can be provided by some other means within the transaction set. X PKG06 400 Unit Load Option Code X ID 2/2

PKG03 559

PKG04 754

35FED840 (003050) 115 October 1. 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 116 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: P04 Item Physical Details

Position: 090

Loop: POl

Level: Detail Usage: Optional

Max Use: >1

Purpose: To specify the physical qualities, packaging, weights and dimensions relating to the

item. Notes: 1. Use this segment to specify the weight, cube, or dimensions of the unit or

intermediate pack, or the unit pack quantity or intermediate container quantity; to indicate that palletized loads are required; or to indicate that shrink wrap is required. To

specify the unit pack quantity, use PO401, PO403, and PO404 (code UNT). If there are 50 pairs in a unit container, PO401 would cite 50, PO403 would cite code PR, and

PO404 would cite code UNT. If it is necessary to specify not only the quantity of items

in a unit container, but also the size and imit of measure of those items, use PO401,

PO402, PO403, and PO404. In this instance, if there are 24, 12 ounce bottles in the unit container, PO401 would cite 24, PO402 would cite 12, PO403 would cite code OZ and

PO404 would cite code UNT. In either of these examples, the number of unit containers

in an intermediate container would be carried in P0414. If only the quantity per

intermediate container is required, use code INT in PO404 and cite the quantity in P0414.

Syntax Notes:

Semantic Notes: Comments:

1 If either PO402 or PO403 is present, then the other is required. 2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required. 4 If either PO408 or PO409 is present, then the other is required. 5 If PO410 is present, then P0413 is required.

6 If P04 1 1 is present, then P04 1 3 is required. 7 If P0412 is present, then P0413 is required.

8 If P04 1 3 is present, then at least one of P04 10 P04 1 1 or P04 1 2 is required.

1 PO403 - The "Unit of Measiu^e Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the irmer pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P04I3 defines the unit of measure for PO410, P0411, and P0412.

Ref. Pes. PO401

Data Element Summary

Data

Element Name

356 Pack

Number of inner pack units per outer pack unit.

1. Use to identify the unit pack quantity.

Attributes

O NO 1/6

35FED840 (003050)

2. Cite the number 777777 to indicate a bulk quantity (MIL-STD 2073-2C code

BLK).

3. Cite the number 888888 to indicate "Packager's option as long as all other

requirements are met" (MIL-STD 2073-2C code YYY).

4. Cite the number 999999 to indicate "Special requirements - refer to supplemental data , special instructions or drawings provided" (MIL-STD 2073-

117 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

2C code ZZZ)

PO402 357 Size X R 1/8

Size of supplier units in pack.

Uss only to identify the size ofthe individual items within a unit containef.

PO403 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application pfogtam conversion table may be recjuifed to convert agency

Rf*ff*r tn nO'^nSn Tljitsi PIpmpnt Tliptinnjirv fnr ar^ppntaKlp cnHp A/iilii^^c rU4U4 Fackaging code O AN 3/5

i^oae laeniuying me type oi pacKaging. ran i. racKaging lorm. rart L.

iiN 1 iiiicriiicuidic v^uiiuiiiicr PAP r/\r PQl1<»t raiiei -

/It Wn; way

A pallet that permits entry of handling equipment on

each of its foiu" sides DAT Dollof 0 \X/o»r rA 1 raiiet - z way

A pallet that permits entry of handling equipment on

opposing two of its four sides bRW Shrink Wrap

In packaging, a method of securing a unit load by

placing a large "bag" of plastic film over the components and applying heat to induce shrinkage and

cause the bag to tighten around the contents UNT Unit Use to indicate the unit container.

PO405 187 Weight Qualifier 0 ID 1/2

Code defining the type of weight.

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. PO406 384 Gross Weieht oer Pack X R 1/9

jNumenc vaiue oi gross weigni per pacK.

Use this data element to specify the weight ofa container. The weight shall be

provided to 1 decimal place.

PO407 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX1 2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. PO408 385 nrn«« Volume ner Park X R 1/9

Nmneric value of gross volume per pack.

Use this data element to specify the cube ofa container. The cube shall be

provided to 3 decimal places.

PO409 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in

35FED840 (003050) 118 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. PO410 82 Length O R 1/8

Largest horizontal dimension of an object measured when the object is in the upright position.

P0411 189 Width O R 1/8

Shorter measurement of the two horizontal dimensions measured with the object in the upright position.

P0412 65 Height O R 1/8 Vertical dimension of an object measured when the object is in the upright

position.

Use to specify the depth ofthe container. P0413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. P0414 810 Inner Pack O NO 1/6

Number of units in each selling pack

1. Use to specify the quantity ofunit containers in an intermediate container.

2. Cite the number 666666 to indicate "See appendix B, MIL-STD 2073-1B"

(MJL-STD 2073-2C code AAA).

3. Cite the number 777777 to indicate "See method ofpreservation" (MIL-STD

2073-2C code XXX).

4. Cite the number 888888 to indicate "Packer's option as long as all other

requirements are met" (MJL-STD 2073-2C code YYY).

5. Cite the number 999999 to indicate "Special requirements - see specific

drawings or instructions provided" (MIL-STD 2073-2C code ZZZ).

35FED84Q (003050) 119 October 1. 1995
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Segment: REF Reference Numbers

Position: 100

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify identifying numbers.

Notes: Use the 2/REF/lOO segment to identify reference numbers that apply to a specific line item. Use the l/REF/050 segment to identify reference numbers that apply to all of the

line items. Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

» REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

16 Military Interdepartmental Purchase Request (MIPR)

Number

A specific form used to transmit obligation authority

(dollars) and requirements between a service or agency

requiring a purchase and a military service or agency

responsible for procuring the requirement

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Use to indicate a Foreign Military Sale. 2Y Wage Determination

Use to indicate a Department ofLabor Wage

Determination number. Use ifthe Wage Determination

is passed by reference only or to identify the Wage

Determination passed by some other means identified

in the PWK segment.

5N Citation of Statute Use to indicate the authorization number under which

the line item will be awarded.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Use to indicate the Statement of Work (SOW) number

applicable to this line item. Ifa SOW is part ofthis solicitation, the PWK segment can be used to indicate

how the SOW is being provided.

82 Data Item Description (DID) Reference

Specific data elements that the government will ask a

contractor to provide and are spelled out in specific

requirement documents

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract

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Federal 840 - Request for Quotation RELEASE- FED 1

97 Package Number

A serial number indicating unit shipped

9G Department of Defense Form 250 Requirement Code

Use to indicate the inspection and acceptance

requirementsfor a data item specified on the Contract Data Requirements List. CT Contract Number

Use to indicate an existing contractual instrument

applicable to this solicitation. DG Drawing Number

EV Receiver Identification Number

A unique number identifying the organization/site location designated to receive the ciurent transmitted

transaction set Use to identify the requiring office, i.e., the technical

office responsible for ensuring adequacy ofthe data

required on a Contract Data Requirements List. Use an

abbreviation ofthe activity, e.g., NSPCC, Navy Ship's Parts Control Center. U Standard Industry Classification (SIC) Code

Use to indicate the Standard Industry Classification code applicable to a line item. IL Internal Order Number

Use to indicate the requisition (MILSTRIP/FEDSTRIP

document) number.

IQ End Item Use to specify an end item to which the solicited item

pertains.

IX Item Number

Use to indicate a Federal supply schedule (FSS)

special item number.

KO Approval Code

Use to indicate the approval code on a Contract Data

Requirements List. K6 Piu-chase Description

KL Contract Reference

For a Contract Data Requirements List data item, use

to indicate the reference in the contract that generates

the requirementfor the data item (e.g.. Statement of

Work paragraph).

KV Distribution Statement Code

Use to indicate the code on a Contract Data

Requirements List that specifies the distribution statement a contractor is to mark on a data item. LT Lot Number

LX Qualified Products List When IT801 is code QP. QM, or QB, use to indicate

the Qualified Product List, Qualified Manufacturer List or Qualified Bidders List number.

NI Military Standard (MIL-STD) Number

NJ Technical Document Number

NL Technical Order Number

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P4 Project Code

Use to indicate the project number applicable to the

line item. PH Priority Rating

Use to indicate the MILSTRIP priority rating.

QC Product Specification Document Number

Model designation of replacement component

RQ Purchase Requisition No. Use to indicate the Purchase Request (PR) number or Purchase Request Order Number (PRON). When citing a Purchase Request number, concatenate the line item

number with the Purchase Request number ifit is necessary to transmit both numbers.

RS Returnable Container Serial Number

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to specif a specification number other than a MIL-SPEC. When used, identify the specification in REF03.

TN Transaction Reference Number

Use to indicate a unique reference numberfor a

related transaction set. TP Test Specification Number

VQ Related Contract Line Item Number

Use to indicate a line item in the solicitation to which

this line item pertains.

VW Standard

Use to indicate a standard other than a MIL-STD.

Identify the standard in REF03.

W2 Weapon System Number

Identifies a weapon system

Use to indicate the Weapon System code. W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter W8 Suffix

Differentiates between partial actions taken on the

original transaction Use to indicate the MILSTRIP requisition suffix number. This code can be used ifthere is ONLY one

occurrence ofthe REF segment with code IL in REFOI.

XE Transportation Priority Number

Number indicating the level of government priority

associated with the transportation of a shipment

. ZZ Mutually Defined

Use to indicate another type ofreference number.

When used, identify the nature ofthe number in REF03.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

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Ifa document has a revision or extension, the document number and the

revision or extension number should be concatenated and cited in this data

element. REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use to carry additional information related to a reference number cited in REF02.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

35FED840 (003050) 123 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

110

POl

Detail Optional

3To identify a person or office to whom administrative communications should be

directed

Use this segment to provide names and communication numbers for points of contact

applicable to a line item and which are not associated with an address.

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. » PEROl

Data

Element

366

Name

Contact Function Code

Attributes

PER02

PER03

M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

AU Report Authorizer

Use to indicate the approver ofa Contract Data

Requirements List. AV Advisor

Use to indicate the government party who will work

with the eventual contractor on basic R&D efforts in a

particular science area. BD Buyer Name or Department

Includes Grants Management Specialists. PI Preparer

A firm, organization, or individual who determines the

tax liability fi^om information supplied by the taxpayer

Use to indicate the preparer ofa Contract Data

Requirements List. 93 Name O AN 1/35

Free-form name.

Cite last namefirst, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsforfirst name. Ifnecessary, use PER09 to provide the party's title 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

AU

EM

FX

IT

TE

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Facsimile

International Telephone

Include the country code. Telephone

35FED840 (003050) 124 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PER04

PER05

PER06

PER07

PER08

PER09

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications nimiber including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a telephone number, PER05/06 can be used to

cite a FAXnumber.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing code AU or TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifler X ID 2/2

Code identifying the type of communication number.

Use to identify a third communications numberfor the party cited in PER02.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension Use only ifPEROS is used citing either code AU or TE. FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete commimications nimiber including country or area code when

applicable.

443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

Use, ifnecessary, to provide the title ofthe party cited in PER02.

35FED840 (003050) 125 October 1, 1995
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Segment: SAC Service, Promotion, Allowance, or Charge Information

Position: 130

Loop: POl

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

Notes: 1. Use this 2/SAC/130 segments to identify services or potential non-CLIN charges that apply to a specific line item. If the services, or potential non-CLIN charges apply to all of the line items, use the l/SAC/120 segment.

2. Offerors will respond in the quote with amounts and, if applicable, quantities, that apply to the services or non-CLIN charges identified in this segment.

Syntax Notes: 1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC 10 is present, then the other is required. 5 If SACl 1 is present, then SAC 10 is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC14 is present, then SAC13 is required.

;mantic Notes: 1 If S ACO 1 is A or C, then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SAC 10 and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.

5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC14 is used in conjunction with SAC13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis

Amount." It is represented in the SAC segment in SACIO using the qualifier DO - Dollars in SAC09.

Ref. Pes. » SACOlData

Element

248

SAC02 1300

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1

Code which indicates an allowance or charge for the service specified.

R Allowance Request

Use to comply with the mandatory nature ofthis data

element when identifying a service or potential non- CLIN charge in SAC02for which the bidder is to provide an amount in the offer. Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

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Federal 840 - Request for Quotation RELEASE - FEDl

Any code may be used but the listed codes are preferred.

B180 Cleaning Charge ;

• B61Q Container Service Charge USA/Canada

Use to indicate a reusable container requirement.

B870 Customs Charge

C240 Disconnect Charge

C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than Truckload (LTL) Charge

Use to indicate a less than carload or truckload delivery.

E400 Loading (Labor Charges)

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery

Use to indicate a DD Form 250. G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

0530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

HI 70 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate Contractor Acquired Parts (CAP).

H550 Surcharge

H680 Tax - Governmental

Use to indicate the offeror is required to identify the taxes applicable to the line item amount that are not included in the unit prices. The offeror is to specify

the tax type in the 2/SAC/130 segment ofthe 843 transaction set by use ofthe appropriate code in SAC02. Codes H680 and H850 may not be used by the

offerorfor this purpose. H850 Tax

Use to indicate the offeror is required to identify total taxes applicable to the

line item amount that are included in the unit prices. The offeror will use code

H850 in SAC02 ofthe 843 transaction set to identify these total taxes. H990 Testing Services Charge

1260 Transportation Direct Billing

1380 Unloading (Labor Charges)

1590 Warranties

Refer to 003050 Data Element Dictionary for acceptable code values. X SAC03 559 Agency Qualifier Code X ID 2/2

35FED840 (003050) 127 October 1. 1995
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Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. X SAC04 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or charge

X SAC05 610 Amount O N2 1/15

Monetary amount. X SAC06 378 Allowance/ Charge Percent Qualifier X D) 1/1

Code indicating on what basis allowance or charge percent is calculated. Refer to 003050 Data Element Dictionary for acceptable code values. X SAC07 332 Percent X R 1/6 Percent expressed as a percent

X SAC08 118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

X SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. X SACIO 380 Quantity X R 1/15

Numeric value of quantity.

X SACll 380 Quantity O R 1/15

Numeric value of quantity.

X SAC12 331 Allowanceor Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge.

Refer to 003050 Data Element Dictionary for acceptable code values. X SAC13 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

X SAC14 770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered. X SAC15 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 128 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

1X8 Conditions of Sale

140

POl

Detail

Optional

25

To specify general conditions or requirements and to detail conditions for substitution of

alternate products

Use the 2/IT8/140 segment to specify conditions of sale that apply to a specific line item.

If the conditions of sale apply to all of the line items, use the 1/CSH/l 10 segment.

1 At least one of IT80 1 IT802 IT803 IT805 or IT807 is required. 2 If either IT808 or 1X809 is present, then the other is required. 3 If either 1X810 or 1X8 11 is present, then the other is required.

4 If either 1X812 or 1X813 is present, then the other is required. 5 If either 1X814 or 1X815 is present, then the other is required.

6 If either 1X816 or 1X817 is present, then the other is required. 7 If either 1X818 or 1X819 is present, then the other is required.

8 If either 1X820 or 1X82 1 is present, then the other is required.

9 If either 1X822 or 1X823 is present, then the other is required.

10 If either 1X824 or 1X825 is present, then the other is required. 11 If either 1X826 or 1X827 is present, then the other is required.

1 1X803 is the maximum monetary amount value which the order must not exceed. 2 1X804 is the account number to which the purchase amount is to be charged.

3 1X805 is the date specified by the sender to be shown on the invoice.

1 Element 235/234 combinations should be interpreted to include products and/or

services. See the Data Dictionary for a complete list of ID's. 2 1X808 through 1X827 provides for ten (10) different product/service ID's for each

item. Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.

Ref. Pes. IT801Data

Element

563

Data Element Summary

Name Attributes

Sales Requirement Code X ID 1/2

Code to identify a specific requirement or agreement of sale BC Restricted to Historically Black College or University or Minority Institution C Consignment

Use to indicate an Indian (Native American)

preference.

EI Restricted to Educational Institutions IP Restricted to Industrial Preparedness Program

Participants IS Substitute Item Allowed

P2 Ship As Soon As Possible

P4 Do Not Preship

QB On Qualified Bidders List QM On Qualified Manufacturers List QP Restricted to Qualified Products List (QPL) Products

SC Ship Complete

SV Ship Per Release Use to indicate the item will be shipped in-place.

35FED840 (003050) 129 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1 UC Restricted to U.S. and Canadian Sources UL Other Unlisted Sales Condition

When used, identify the other condition in the 2/N9/320

loop using code KD in N901.

UP Unrestricted Procurement

YI Restricted to Young Investigator Program

Z Mutually Defined

Use to indicate a warranty is required.

X IT802 564 Do-Not-Exceed Action Code X ID 1/1

Code indicating the action to be taken if the order amount exceeds the value of

Do-Not-Exceed Amoimt (565).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT803 610 Amount X N2 1/15

Monetary amoimt.

X IT804 508 Account Number O AN 1/35

Account nimiber assigned.

X IT805 373 Date X DT 6/6 Date CYYMMDD).

X IT806 559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. IT807 566 Product/Service Substitution Code X ID 1/2

Code indicating product or service substitution conditions. Use only when 1T801 is Code IS to indicate any conditions applicable to offering a substitute product.

A No Quantity or Unit of Measure Change Allowed

BO No Substitution Allowed

Use only when JT801 does not cite code IS. X Equivalent Item Substitution

Use to indicate an "or equal" item. Y Alternate Item Substitution Allowed

X IT808 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/soiu"ce of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT809 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT810 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/soiu"ce of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT811 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT812 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT813 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT814 235 Product/Service ID Qualifier X ID 2/2

35FED840 (003050) 130 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT815 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT816 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT817 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT818 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT819 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT820 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT821 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT822 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT823 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT824 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT825 234 Product/Service ID X AN 1/40

Identifying number for a product or service. X IT826 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. X IT827 234 Product/Service ID X AN 1/40

Identifying number for a product or sendee.

35FED840 (003050) 131 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: FOB F.O.B. Related Instructions

Position: 180

Loop: POl

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify transportation instructions relating to shipment

Notes: 1. Use this 2/FOB/180 segment to specify the FOB point and acceptance location for a

specific line item. Use the l/FOB/080 segment to specify an FOB point and acceptance

location that applies to all of the line items.

Syntax Notes:

Semantic Notes:

2. This segment is not used when the solicitation is for a service without deliverables or

construction.

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 IfFOBO? is present, then FOB06 is required. 4 If FOB08 is present, then FOB09 is required.

1 FOBO 1 indicates which party will pay the carrier 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

FOBOl 146 Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges.

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a

specified location (origin or destination location)

Use to indicate a Government Bill ofLading (GBL) mil

be issued. PE Prepaid and Siunmary Bill Use when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoiced periodically.

PP Prepaid (by Seller)

Use to indicate that transportation charges are not

included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice. PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location)

Use to indicate transportation charges are included in the unit price.

FOB02 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the FOB point.

35FED840 (003050) 132 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

X

X

FOB03

FOB04

FOB05

FOB06

X FOB07

X FOB08

X FOB09

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) rr Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other

point

Use to indicate the FOB point is afreightfi>nvarder. Provide the address in the Nl loop, citing code IC in NlOl.

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate another FOB point, i.e., neither at

origin nor at destination. Provide the address in the Nl

loop, citing code KX in NlOl.

352 Description O AN 1/80

A fi-ee-form description to clarify the related data elements and their content. 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the soiu-ce of the transportation terms. Refer to 003050 Data Element Dictionary for acceptable code values. 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility.

Refer to 003050 Data Element Dictionary for acceptable code values. 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the acceptance point. This code also identifies the inspection

location unless NlOl in the 2/N1/340 loop is Code LI. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate the acceptance point is neither at

origin nor at destination. Provide the address in the Nl

loop, using code KZ in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes. Refer to 003050 Data Element Dictionary for acceptable code values. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 133 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

SDQ Destination Quantity

190

POl

Detail

Optional

50

To specify destination and quantity detail. Use this segment when known quantities of the line item are to be delivered to multiple

locations, on the same date, and the locations can be identified by a DUNs number, a CAGE code, a Contractor Establishment Code, a DoDAAC, or a MAPAC.

1 If either SDQ05 or SDQ06 is present, then the other is required. 2 If either SDQ07 or SDQ08 is present, then the other is required.

3 If either SDQ09 or SDQIO is present, then the other is required. 4 If either SDQl 1 or SDQ12 is present, then the other is required. 5 If either SDQ13 or SDQ14 is present, then the other is required.

6 If either SDQ15 or SDQ16 is present, then the other is required. 7 If either SDQ17 or SDQ 18 is present, then the other is required.

8 If either SDQ19 or SDQ20 is present, then the other is required.

9 If either SDQ21 or SDQ22 is present, then the other is required.

1 SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07,

SDQ09, SDQll, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.

1 SDQ02 is used only if different than previously defined in the transaction set. 2 SDQ03 is the store number.

3 SDQ23 may be used to identify areas within a store, e.g., front room, back room,

selling outpost, end aisle display, etc. The value is agreed to by trading partners or

industry conventions.

»

Ref. Pes. SDQOlData

Element

355

Data Element Summary

Name Attributes

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. SDQ02 66 Identification Code Qualifier O ID 1/2

Code designating the system/method of code structure used for Identification Code (67). iVhile the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1

10

33

D-U-N-S Number, Dun & Bradstreet Use ofthe DUNs number is preferred over other codes

to identify an entity.

Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense or

Civilian Agency Activity Address Code.

Commercial and Government Entity (CAGE)

35FED840 (003050) 134 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

» SDQ03 67 Identification Code

Code identifying a party or other code. » SDQ04 380 Quantity

Numeric value of quantity.

SDQ05 67 Identification Code

Code identifying a party or other code. SDQ06 380 Quantity

Numeric value of quantity.

SDQ07 67 Identification Code

Code identifying a party or other code. SDQ08 380 Quantity

Numeric value of quantity.

SDQ09 67 Identification Code

Code identifying a party or other code. SDQIO 380 Quantity

Numeric value of quantity.

SDQll 67 Identification Code

Code identifying a party or other code. SDQ12 380 Quantity

Numeric value of quantity.

SDQ13 67 Identification Code

Code identifying a party or other code. SDQ14 380 Quantity

Numeric value of quantity. ; SDQ15 67 Identification Code

Code identifying a party or other code. SDQ16 380 Quantity

Numeric value of quantity.

SDQ17 67 Identification Code

Code identifying a party or other code. SDQ18 380 Quantity

Numeric value of quantity.

SDQ19 67 Identification Code

Code identifying a party or other code. SDQ20 380 Quantity

Numeric value of quantity.

SDQ21 67 Identification Code

Code identifying a party or other code. SDQ22 380 Quantity

Numeric value of quantity.

X SDQ23 310 Location Identifier

Code which identifies a specific location.

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

M AN 2/20

M R 1/15

X AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

AN 2/20

R 1/15

O AN 1/30

35FED840 (003050) 135 October 1, 1995
Federal 840 - Request for Quotation RELEASE -FEDl

Segment: DTM Date/Time Reference

Position: 200

Loop: POl

Level: Detail

Usage: Optional

Max Use: 10 Purpose: To specify pertinent dates and times Notes: 1. Use this 2/DTM/200 segment to provide actual dates applicable to the line item. Use

the l/DTM/150 segment when the date applies to all of the line items.

2. Use this segment for delivery information when the required delivery can be specified as an actual date. If the required delivery is expressed as a set time period after the occurrence of some event, use the 2/LDT/302 loop or the 2/LDT/470 loop if the delivery

schedule is applicable to a named entity.

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

DTMOl 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 002 Delivery Requested

Use to indicate that delivery is being requested earlier than required by a basic award instrument.

017 Estimated Delivery

037 Ship Not Before

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. 065 1st Schedule Delivery

066 1st Schedule Ship

077 Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe week. 106 Required By

Use to indicate delivery is required exactly on the date

specified.

174 Month Ending

Use to indicate delivery is required on the last day of

the specified month.

193 Period Start Use to indicate the performance period start date. 194 Period End

Use to indicate the performance period end date. 227 Lease Tenn Start

35FED840 (003050) 136 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

228 Lease Term End

275 Approved

Date report was approved by contractor representative

Use to indicate the approval date ofContract Data

Requirements List. 368 Submittal

Date an item was submitted to a customer When REFOl is code TN, use to indicate the date ofa

related transaction set. 375 Delivery Start The date that deliveries will begin

Use to indicate the required start datefor deliveries when the total quantity is to be delivered during a

specified time period.

376 Delivery End

The date that deliveries will end

Use to indicate the end datefor deliveries when the

total quantity is to be delivered during a specified time

period.

405 Production

Used to identify dates and times that operations or

processes were performed Use to indicate the preparation date ofa Contract Data Requirements List. 565 Date of Property Inspection Use to indicate the date ofa site or property

inspection.

600 As Of

Use to indicate the "as of date for submission ofdata. 601 First Submission Use to indicate the date ofthe first submission ofa

data item specified by a Contract Data Requirements

List

602 Subsequent Submission Use to indicate the date(s) ofa subsequent

submission(s) ofa data item specified by a Contract Data Requirements List. 937 Department of Labor Wage Determination Date

Use to indicate the date ofa Department ofLabor

Wage Determination.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered Use to indicate delivery is required on or before the specified date. DTM02 373 Date X DT 6/6

Date (YYMMDD).

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

35FED840 (003050) 137 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

DTM04

Ifapplicable, use to identify the time for a delivery.

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05

DTM06

624 Century

1250

O NO 2/2

The first two characters in the designation of the year (CCYY).

Date Time Period Format Qualifier X ID

Code indicating the date format, time format, or date and time format.

1. Use any code.

2/3

DTM07 1251

2. Use to qualify a date when it is necessary to express the date in other than

YYMMDDformat. Use also, to qualify a range ofdates or times. Refer to 003050 Data Element Dictionary for acceptable code values. Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times. Use to identify a time range for deliveries on a specified date, e.g., use code

RTM in DTM06 to qualify a delivery range for March 30, 1995 between 1:00

PMand 4:00 PM local time. Use DTMOl/02 to convey the March 30, 1995

date.

35FED840 (003050) 138 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

250

POl

Detail Optional

12To specify the carrier, sequence of routing and to provide transit time information

Use this/TD5/250 segment to specify the transportation method that is applicable to a

specific line item. Use the 2/TD5/420 segment if the transportation method for the line item applies to a named entity. 1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required. 2 If TD502 is present, then TD503 is required.

3 IfTD507 is present, then TD508 is required. 4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Des. TD501

TD502

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

TD505

TD506

387

368

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity.

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction.

35FED840 (003050) 139 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 LocatioD Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X D) 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionaiy for acceptable code values.

35FED840 (003050) 140 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

270

POl

Detail

Optional

5To specify transportation special handling requirements or hazardous materials

information or both

Use this 2/TD4/270 segment to provide special handling or hazardous material

information that applies to a specific line item. Use the 2/TD4/440 segment when the information applies to a named entity.

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Des. TD401Data

Element

152

Data Element Summary

Name

Special Handling Code

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

Attributes

X ro 2/3

TD402

TD403

TD404

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

NC Notify Consignee Before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X H) 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

i

li

35FED840 (003050) 141 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

MAN Marks and Numbers

280

POl

Detail

Optional

10To indicate identifying marks and nimibers for shipping containers

Use this 2/MAN/280 segment to identify marks and nmnbers that apply to a specific line item. Use the l/MAN/270 segment to identify marks and numbers that apply to all of the

line items. Syntax Notes:

Semantic Notes:

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MANO1/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Data Element Summary

»

»

Ref. Pes. MANOl

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

Name Attributes

87

88

87

87

Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FED840 (003050) 142 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

RRA Required Response

290

POl

Detail

Optional

25

To indicate information that is required to be included in the response. Use this 2/RRA/290 segment to indicate to prospective offerors that information,

applicable to a specific line item, must be provided with their proposal, e.g., a

certification, a representation or fill-in information. Use the l/RRA/280 segment when

the information offerors are to provide applies to all of the line items.

1 Use RRA02 only to specify applicable regulatory or contractual clause.

»

Ref. Pes. RRAOl

Data

Element

701

RRA02 127

Data Element Summary

Name Attributes

Information Type M ID 2/2

Code specifying the information required in the response. 14 As Indicated by the Cited Reference Use to indicate the reference number that requires an

offeror to provide a certification, representation or

other information. This reference number will be a

clause number or some unique reference number

previously provided to offerors. Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

35FED840 (003050) 143 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: Message Text

Position: 295

Loop: POl

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use to provide any plain text information not associated with a lead time, a clause, or

2. Use of free form text is discouraged if the information can be provided by some other means within the transaction set. Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

an address.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED840 (003050) 144 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

SPI Specification Identifier

296

POl

Detail

Optional

>1

To provide a description of the included specification or technical data items. Use this segment to identify those elements of the solicitation that are classified and to specify the level of classification. 1 If either SPI02 or SPI03 is present, then the other is required.

Ref.

Pes. » SPIOl

Data

Element

786

SPI02 128

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following. Use to identify the level ofgovernment security classification assigned to the items identified in SPI02/03.

92 Government Confidential

93 Government Secret 94 Govermnent Top Secret Reference Number Qualifier X ID 2/2

Code qualilying the Reference Number.

7. Use to identify items within the transaction set that are classified, e.g., FMS

case number, drawing number, SOW, etc. Use SPI04 to further define the number or description ofthe item cited in SPI03, ifnecessary.

2. Use any code. DD Document Identification Use to indicate an Engineering Data List. Refer to 003050 Data Element Dictionary for acceptable code values. SPI03 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

SPI04 790 Entity Title O AN 1/132

Title of the data entity. Use only ifnecessary to further define the item cited in SPI03.

SPI05 791 Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction. SPI06 792 Entity Status Code O ID 1/1

Code indicating the current status of the data item specified by the electronic data item. Refer to 003050 Data Element Dictionary for acceptable code values. SPI07 353 Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set. Refer to 003050 Data Element Dictionary for acceptable code values. SPI08 755 Report Type Code O ID 2/2

35FED840 (003050) 145 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED1

X SPI09 786

X SPIIO 559

X SPIll 822

X SPI12 554

X SPI13 1322

X SPI14 1401

Code indicating the title or contents of a document, report or supporting item

Refer to 003050 Data Element Dictionary for acceptable code values. Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following.

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. Source Subquallfler O AN 1/15

A reference that indicates the table or text maintained by the Source Qixalifier.

Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set. Certification Type Code O ID 1/1

Code indicating the type of certification Refer to 003050 Data Element Dictionary for acceptable code values. Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal.

Refer to 003050 Data Element Dictionary for acceptable code values.

1

i

35FED840 (003050) 146 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Schedule

297

SCH

Detail

Optional

1 •

XTo specify the data for scheduling a specific line item. Use this 2/SCH/297 segment to identify a partial delivery when it can be specified as an

actual date and there is only one ship-to addressee. If there is more than one entity

receiving a partial shipment, use the 2/SCH/405 segment.

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCHIO is required.

3 If SCH09 is present, then SCH08 is required. 4 If SCHIO is present, then SCH08 is required.

1 SCH12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Data Element Summary

»

Ref. Pes. SCHOl

SCH02

Data

Element

380

355

»

SCH03

SCH04

SCH05

98

93

374

Name Attributes

Quantity M R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

7. Use any code.

2. An application program conversion table may be required to convert agency

codes toASCXn codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values. Name X AN 1/35

Free-form name. Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 002

017

037

063

064

065

066

077

Delivery Requested Use to indicate that delivery is requested earlier than

required by a basic award instrument. Estimated Delivery

Ship Not Before

Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before Use to indicate that deliveries cannot be made before a

specified date and/or time.

1st Schedule Delivery

1st Schedule Ship

Requested for Delivery (Week of)

35FED840 (003050) 147 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

When this code is used, cite the beginning day ofthe week.

106 Required By

Use to indicate delivery is required exactly on the date

specified.

174 Month Ending

Use to indicate delivery is required on the last day of

the specified month.

358 Cycle Begin

Date on which the cycle begins

375 Delivery Start The date that deliveries will begin

Use to indicate the required start datefor deliveries when the total quantity is to be delivered during a

specified time period.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate delivery is required on or before the specified date. » SCH06 373 Date M DT 6/6

Date (YYMMDD).

SCH07 337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Use, ifapplicable, to identify the time for a delivery.

SCH08 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 002 Delivery Requested

Use to indicate that delivery is requested earlier than

required by a basic award instrument.

017 Estimated Delivery

037 Ship Not Before

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. 077 Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe week.

106 Required By

Use to indicate delivery is required exactly on the date

specified.

174 Month Ending

Use to indicate delivery is required on the last day of

the specified month.

359 Cycle End

35FED840 (003050) 148 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Date on which the cycle ends

376 Delivery End

The date that deliveries will end

Use to indicate the end datefor deliveries when the

total quantity is to be delivered during a specified time

period.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate delivery is required on or before the specified date. SCH09 373 Date X DT 6/6 Date (YYMMDD).

SCHIO 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or PIHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Use, ifapplicable, to identify the timefor a delivery.

SCHll 326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identily a particular transaction set and query (additional reference number or description which can be used with

contract number).

Use, as applicable, to cross reference the cited line item, for example, to an RFQ or requisition number.

SCH12 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

35FED840 (003050) 149 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: LDT Lead Time

Position: 302

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services. Notes: 1. Use this 2/LDT/302 loop when the delivery schedule is expressed as a set time period

after the occurrence of some event and varies by line item. If the delivery schedule is applicable to a named entity, use the 2/LDT/470 loop. If this segment s used, the 2/DTM/200 segment is not used to describe a delivery schedule.

2. The following are examples of how this LDT loop can be used to specify a delivery schedule:

Example 1: Deliver 50 each 180 days after date of order.

LDT*AY*180*DAn/l

QTY*lJ*50*EAn/l

Example 2: Deliver the total quantity of 500 each as follows: 50 per month commencing

180 days after date of order.

LDT*AY*180*DAn/l

QTY*lJ*50*MOn/l

Example 3: Deliver the total quantity of 20,500 each as follows: 2500 each per quarter

commencing 90 days after date of order imtil half the order is completed, then 1000

each per month imtil the total order is completed.

Syntax Notes: Semantic Notes: Comments:

LDT*AY*90*DA n/1 QTY*1J*2500*Q1 n/1 QTY*1K*4*Q1 n/1 LDT*AM*l*MOn/l

QTY*lJ*1000*MOn/l

QTY*lK*10*MOn/l

LDT*AK*l*MOn/l

QTY*lJ*500*EAn/l

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

Data Element Summary

Ref. Data

Des. Element Name Attributes >> LDTOl 345 Lead Time Code M ID 2/2

Code indicating the time range. AA From date of PO receipt to sample ready.

AD From date of sample approval to first product shipment.

AE From date of PO receipt to shipment.

AF From date of PO receipt to delivery.

AH From Date of Receipt of First Article to First Article Approval

35FED840 (003050) 150 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FED 1

AI

AJ

AK

AM

AV

AW

AX

AY

AZ

From Date of a Specified Event to Delivery

When this code is used, identify the specified event in the following MSG segment.

From Date of First Delivery to Date of Subsequent

Delivery(ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

Subsequent Delivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of Item » LDT02

» LDT03

380

344

Quantity

Numeric value of quantity.

Unit of Time Period or Interval

Code indicating the time period or interval

M R 1/15

M ID 2/2

CY

DA

KK

MO

QY

SA

WK

LDT04 373

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiarmual

Weeks

Date O DT 6/6 Date (YYMMDD).

Use to cite a date relevant to the lead time code. For example, the start date of

the cited activity.

35FED840 (003050) 151 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

QTY Quantity

303

LDT

Detail

Optional

>1

To specify quantity information.

1. Use this segment to specify the quantity of the item that is to be delivered in accordance with a delivery schedule. The deliverable quantity can be expressed as a

discrete quantity or a quantity per time period, e.g., 1000 per month. To indicate a

delivery rate per time period, cite in QTY02 the quantity to be delivered and cite in QTY03 the time period, e.g., days, week, months, quarter, years.

2. Use also, to indicate the length of a delivery period, e.g., 4 quarters or the number of

shipments.

»

Ref.

Pes. QTYOl

Data

Element

673

» QTY02

Data Element Summary

Name

Quantity Qualifier

Code specifying the type of quantity. IJ

Attributes

M ID 2/2

Due

The amount due to the customer Use to indicate the quantity to be delivered. IK Time Units

The number of time units such as 8 (hours)

Use to indicate the length ofthe delivery period.

52 Number of Originals

Use to indicate the number ofregular copies ofa data

item on a Contract Data Requirements List that are to be delivered. K6 Drafts Use to indicate the number ofdraft copies ofa data

item on a Contract Data Requirements List that are to be delivered. KF Duplicates

Use to indicate the number ofreproducible copies ofa

data item on a Contract Data requirements List that are to be delivered. SA Shipments

Use to indicate the number ofshipments expected to complete the deliverable quantity.

M R 1/15

Numeric value of quantity.

L When QTYOl is Code IJ, cite the quantity to be delivered.

380 Quantity

2. When QTYOl is Code IK, cite the length ofthe delivery period in this data

element, e.g., 4, and in QTY03, identify the time measurement ofthe delivery

period, e.g., months.

35FED840 (003050) 152 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

QTY03 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

DA Days

When QTYOl is Code IJ, use to indicate frequency ofdelivery. When QTYOl is Code IK, use to indicate the length ofthe delivery period.

MO Months

When QTYOl is Code IJ, use to indicate the frequency ofdelivery. When

QTYOl is Code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTYOl is Code IJ, use to indicate the frequency ofdelivery. When

QTYOl is Code IK, use to indicate the length ofthe delivery period.

WK Week

When QTYOl is Code IJ, use to indicate the frequency ofdelivery. When

QTYOl is Code IK, use to indicate the length ofthe delivery period.

YR Years When QTYOl is Code IJ, use to indicate the frequency ofdelivery. When

QTYOl is Code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

I

i

35FED840 (003050) 153 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

MSG Message Text

304

LDT

Detail

Optional

1To provide a free form format that would allow the transmission of text information.

When LDTOl is Code AI, use this segment to identify the specified event.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

»

Ref. Pes. MSGOl

MSG02

Data

Element

933

934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

35FED840 (003050) 154 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

LM Code Source Information

305

LM , Detail Optional

1To transmit standard code list identification information

Use this 2/LM/305 loop to provide codes from DoD 5010.12-M that identify the frequency of delivery for a CDRL data item.

1 LM02 identifies the applicable industry code list source information.

Ref. Pes. » LMOl

LM02

Data

Element

559

822

Data Element Summary

Name Attributes

Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

1

35FED840 (003050) 155 October 1. 1995

.1
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: Industry Code

Position: 306

Loop: LM

Level: Detail

Usage: Mandatory

Max Use: 1 Pui*pose: Code to transmit standard industry codes

Notes: Syntax Notes: 1 If LQOl is present, then LQ02 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Des. Data

Element

1270

Name

Code List Qualifler Code

Code identifying a specific industry code list

Attributes

LQOl O ID 1/3

FX Frequency

Use to indicate the frequency ofdelivery code for a

data item deliverable on a Contract Data Requirements

List (DD Form 1423).

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific industry code list

35FED840 (003050) 156 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: N9 Reference Number

Position: 320

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To transmit identifying numbers and descriptive information as specified by the

reference number qualifier Notes: 1. Use the 2/N9/320 loop to identify FAR, DFARS, FIRMR, Agency, or command

clauses, 0MB Circular, special instructions or other references that are applicable to a

specific line item. If the information applies to all of the line items, use the 1/N9/290

loop.

2. When an Alternate section is applicable to a cited clause, the alpha/numeric alternate

identifier and the date MUST be cited in the following MSG segment.

3. When citing a clause in N902, the date of the clause MUST be cited in N904 and the

title of the clause may optionally be cited in the following MSG segment.

Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

Semantic Notes: 1 N906 reflects the time zone which the time reflects. Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

» N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

BB Authorization Number

Proves that permission was obtained to provide a

service Use to indicate the Code ofFederal Regulations.

CJ Clause Number

Use to indicate a purchasing activity clause (i.e., a

clause notfound in FAR/DFARS/FIRMR, etc.). Identify

the purchasing activity issuing the clause in N903.

DF Defense Federal Acquisition Regulations (DFAR)

DX Department/Agency Number

Use to indicate an Agency clause and identify the agency in N903.

EC Circular

Use to indicate an Office ofManagement and Budget

(0MB) circular number.

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

H4 Federal Information Resources Management

Regulation

K7 Paragraph Number

Use to indicate information for an offeror. Cite an

35FED840 (003050) 157 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

applicable number in N902 andprovide the information in the following MSG segment. The

numbering system can be based on the uniform

contractformat, e.g., H-1 for special requirements or any other numbering system the originator desires. KD Special Instructions Number

Use to indicate a special instruction. Indicate the agency, command or purchasing activity issuing the special instruction in N903. Ifthis special instruction number is not included in previously provided terms and conditions, provide the full text in the following

MSG segment.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Use to indicate another type ofreference number

applicable to the solicitation. This number is not the

solicitation number (which is carried in BQT02). This

code can be used as a means to provide clear text information, i.e., Notice to Bidders, in the following

MSG segment. Another example ofthe use ofthis code can be to provide the reason for the cancellation ofthe

solicitation. KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable

to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather tlian by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents

Use to indicate a Master Solicitation number that contains applicable terms and conditions. VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Use to indicate any other reference that cannot use a

specific qualifier code. Indicate the source ofthe reference in N903 and use the following MSG segment,

ifnecessary, to pass text. N902 127 Reference Number X AN 1/30

1 Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

N903 369 Free-form Description X AN 1/45

Free-form descriptive text.

/. When N901 is code CJ or DX, use to identify the agency, command, or purchasing activity issuing the clause cited in N902.

2. Use offree form text is discouraged if the information can be provided by

35FED840 (003050) 158 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED1

some other means -within the transaction set. N904 373 Date O DT 6/6 Date (YYMMDD).

Use to indicate the date ofthe clause cited in N902. The DDportion ofthe date

is always 01. N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 159 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED1

Segment: MSG Message Text

Position: 330

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1 . Use this segment to carry the title or full text of any clause, if it is required, or another

solicitation reference associated with the number cited in N902.

2. This segment is also used to carry clause fill-in information if that information is not provided elsewhere within the transaction set. When providing fill-in information, the clause title, if cited, and the alternate identifier and date, if applicable, will be the first data provided. This data will be followed by a numeric designation of the fill-ins being

provided. Each fill-in will be preceded by the paragraph or section identifier in the

clause where the fill-in information is to be inserted (if identifiers are included in the

clause). If there is no paragraph or section designator, the required information will immediately follow the mmieric designation of the fill-ins being provided.

3. A pipe sign (|) will be inserted after each data item. As an example, the fill-in information required by FAR 52.212-3 will be provided as follows:

Commencement, Prosecution, and Completion of Work| Alternative I (Apr 1984)| 3] (a) 30| (c) Sep 30, 19951 Jan 15, 1995|

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

»

X

Ref. Pes. MSGOl

MSG02

Data

Element

933

934

Data Element Summary

Name

Free-Form Message Text

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Attributes

M AN 1/264

2/2

35FED840 (003050) 160 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment: Nl Name

Position: 340

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code

Notes: 1. Use the 2/N1/340 loop to identify organizations and locations that apply to a specific

line item. Use the l/Nl/3 10 loop to identify organizations and locations that appfy to all of the line items.

2. Whenever possible, identification and address information should be provided using

NlOl, N103 and N104. Use N102 and segments N2 through N4, as applicable, when

this information cannot be provided using one of the codes listed in N103.

Syntax Notes:

Semantic Notes: Comments:

3. When this segment is used to provide a ship-to address for distribution of a data item on a Contract Data Requirements List, N102 should be used to specify the office symbol

or code within the receiving organization, if necessary.

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 NI05 and N106 further define the type of entity in NlOl.

Data Element Summary

Ref. Pes. NlOlData

Element

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

3 1 Postal Mailing Address

7G Hazardous Material Office

7L Preliminary Inspection Location Use to indicate the inspection location ofafirst article. 7M Inspection and Acceptance Location

88 Approver

Manufacturer's representative approving claim for payment

Use to indicate the party approving a Contract Data

Requirements List. EL Established Location Use to indicate the site or property inspection location. IC Intermediate Consignee

When FOB02 is code IT, use to indicate a freight

forwarder.

IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the

35FED840 (003050) 161 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

management of a designated project

KX Free on Board Point

When FOB02 is code ZZ, use to indicate an FOB point

other than at origin or destination. KY Technical Office

KZ Acceptance Location

Use when the acceptance point is other than at origin or destination. LI Inspection Location

Place where the item was viewed or inspected

PI Preparer

The firm, organization, or individual who determines

the tax liability from information supplied by the taxpayer

Use to indicate the preparer ofa Contract Data

Requirements List. PW Pick Up Address

R6 Requester

Use to indicate the requesting agency/activity.

ST Ship To

Use to indicate the address to which an item must be

shipped. Ifthe ship-to address is an FPO orAPO, cite FPO orAPO zip code in N104 and cite code AR in N405.

SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate the location where a service is to be

performed, e.g., grass cutting.

TS Party to Receive Certified Test Results When IT801 is Code QP and the offeror is not

presently on a Qualified Products List (QPL), use to indicate the party to receive the certified test results which demonstrate that the offeror or his quoted

product meets the established standardsfor

qualification.

X2 Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

Z7 Mark-for Party

The party for whom the needed material is intended

N102 93 Name X AN 1/35

Free-form name. N103 66 Identification Code Qualifler X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet 35FED840 (003050) 162 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

The DUNs number is preferred over other codes to identify an entity.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense or

Civilian Agency Activity Address Code.

16 ZIP Code

When NlOl is Code ST, use to indicate a general

shipping areafor quoting purposes. 33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

FA Facility Identification Use to indicate a contractorfacility that cannot be

identified by a DUNs number, a CAGE code or a

Contractor Establishment Code.

N104 67 Identification Code X AN 2/20

Code identilying a party or other code. N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifler Code O D) 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 163 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

350

Nl

Detail

Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

»

Ref. Pes. N201

N202

Data

Element

93

93

Data Element Summary

Name

Name

Free-form name. Name

Free-form name.

Attributes

M AN 1/35

O AN 1/35

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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

360

Nl

Detail

Optional

2To specify the location of the named party

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

»

Ref. Pes. N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

35FED840 (003050) 165 October 1, 1995
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Segment:

Position:

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Level:

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Notes:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

370

Nl

Detail

Optional

1To specily the geographic place of the named party

This segment is not necessary when the entity cited in NlOl is described by a code in N103/N104.

If N406 is present, then N405 is required.

A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. N402 is required only if city name (N401) is in the U.S.A. or Canada.

Data Element Summary

Ref. Des. N401

N402

N403

N404

N405

Data

Element Name Attributes

O AN 2/30

N406

19 City Name

Free-form text for city name.

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency. 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States). 26 Country Code O ID 2/3

Code identifying the country.

309 Location Qualifier X ID 1/2

Code identifying type of location. AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO).

310 Location Identifier O AN 1/30

Code which identifies a specific location

35FED840 (003050) 166 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

390

Nl

Detail

Optional

3To identify a person or office to whom administrative communications should be

directed Use this segment to provide communications contacts associated with the entities cited in the same Nl loop. 1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

»

Ref. Pes. PEROlData

Element

366

PER02 93

PER03 365

PER04

PER05

364

365

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named.

Use to identify communication numbers ofparties associated with an address in

this Nl loop.

IC Information Contact PP Program Manager

Name O AN 1/35

Free-form name.

Cite last namefirst, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsforfirst name. Ifnecessary, use PER09 to provide the party's title Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

individual cited in PER02. Include the area code. Communication Number X AN 1/80

Complete communications number including countiy or area code when

applicable.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a telephone number, PER05/06 can be used to

cite a FAX number.

35FED840 (003050) 167 October 1, 1995
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PER06

PER07

PER08

PER09

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only tfPEROS is used citing code AUorTE

FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a third communications numberfor the party cited in PER02.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing code AU or TE. FX Facsimile

IT International Telephone

Include the country code. TE Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

Use, ifnecessary, to provide the title ofthe party cited in PER02.

35FED840 (003050) 168 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Schedule

405

Nl

Detail

Optional

200

To specify the data for scheduling a specific line item. Use this segment to identify a partial delivery when it can be specified as an actual date and is applicable to a named entity. 1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCHIO is required.

3 If SCH09 is present, then SCH08 is required. 4 If SCHIO is present, then SCH08 is required.

1 SCH12 is the schedule identification. 1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Data Element Summary

»

»

Ref. Pes. SCHOl

SCH02

Data

Element

380

355

»

SCH03

SCH04

SCH05

98

93

374

Name Attributes

Quantity M R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

7. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Refer to 003050 Data Element Dictionary for acceptable code values. Name X AN 1/35

Free-form name. Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 002

017

037

063

064

065

066

077

Delivery Requested

Use to indicate that delivery is requested earlier than

required by a basic award instrument. Estimated Delivery

Ship Not Before

Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before Use to indicate that deliveries cannot he made before a

specified date and/or time.

1st Schedule Delivery

1st Schedule Ship

Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe

35FED840 (003050) 169 October 1, 1995
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week.

106 Required By

Use to indicate delivery is required exactly on the date

specified.

174 Month Ending

Use to indicate delivery is required on the last day of

the specified month.

358 Cycle Begin

Date on which the cycle begins

375 Delivery Start The date that deliveries will begin

Use to indicate the required start datefor deliveries when the total quantity is to be delivered during a

specified time period.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate delivery is required on or before the specified date. SCH06 373 Date M DT 6/6

Date (YYMMDD).

SCH07 337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = himdredths (00-99)

Use, ifapplicable, to identify the time for a delivery.

SCH08 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 002

017

037

063

064

077

106

174

359

Delivery Requested

Use to indicate that delivery is requested earlier than

required by a basic award instrument.

Estimated Delivery

Ship Not Before

Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. Requested for Delivery (Week of) When this code is used, cite the beginning day ofthe week.

Required By

Use to indicate delivery is required exactly on the date

specified.

Month Ending

Use to indicate delivery is required on the last day of

the specified month.

Cycle End

Date on which the cycle ends

35FED840 (003050) 170 October 1, 1995
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376 Delivery End

The date that deliveries will end

Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

996 Required Delivery

A date on which or before, ordered goods or services must be delivered

Use to indicate delivery is required on or before the specified date. SCH09 373 Date X DT 6/6 Date (YYMMDD).

SCHIO 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Use, ifapplicable, to identify the time for a delivery.

SCHll 326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number).

Use, as applicable, to cross reference the cited line item, for example, to an RFQ or requisition number.

SCH12 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

1^

35FED840 (003050) 171 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

420

Nl

Detail

Optional

12To specify the carrier, sequence of routing and to provide transit time information

Use this 2/TD5/420 segment to specify the transportation method applicable to a named

entity for a specific line item.

1 At least one of TD502 TD504 TD505 TD506 or TD5 1 2 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. TD501

TD502

Data Element Summary

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionaiy for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL. use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

/. Use any code.

2. An application program conversion table may be required to convert agency

codes to ASCX12 codes.

X TD505

X TD506

387

368

D Parcel Post Use to indicate the US Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity.

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 172 October 1, 1995
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X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TDS08 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 173 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

440

NI

Detail

Optional

5To specify transportation special handling requirements or hazardous materials

information or both

Use this 2/TD4/440 segment when special handling or hazardous material information

is applicable to a named entity for a specific line item.

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

TD402

TD403

TD404

Data Element Summary

Data

Element Name Attributes

152 Special Handling Code X H) 2/3

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LIT Less Than Truckload

NC Notify Consignee Before Delivery

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X H) 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED840 (003050) 174 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading '

450

Nl

Detail

Optional

200

To describe marking, packaging, loading and unloading requirements.

1. Use this 2/PKG/450 segment to identify packaging requirements applicable to a named entity for a specific line item.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube and dimensions

of a imit container or an intermediate container, is carried in the 2/PO4/090 segment.

3. When physical detail information is required for the same line item going to various

ship-to addressees, SUBCLINS must be used.

1 At least one of PKG04 PKG05 or PKG06 is required.

2 If PKG04 is present, then PKG03 is required.

3 If PKGOS is present, then PKGO1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measiu-ements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGOl = ''F\ then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = ^"X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Data Element Summary

Ref. Pes. PKGOl

Data

Element

349

Name Attributes

ID 1/1

PKG02 753

Item Description Type

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify the applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

35FED840 (003050) 175 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

PKG03

PKG04

PKG05

PM

shipments via surface; the secondposition signifies

Level B packingfor Overseas shipments via afreight

forwarder, APO/FPO or air; the third position signifies

Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is acceptable, cite MILSTD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X PKG06

PML

SMK

UC

UCL

WM

559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

OS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted toASC

XI2. Ifapproved, a code for Federal Government will be available in the ASCX12 Version/Release 3060.

754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

7. The actual codes associated with the packaging characteristic codes cited in PKG02 can be found inASCX12 Code Source List 197 (which isMIL-STD2073-2C).

2. When the offeror is to select the appropriate requirement or method

associated with a packaging characteristic code, insert "Y" or "YY" (dependent on the number ofpositions in the code).

3. Insert "Z" or "ZZ" (dependent on the number ofpositions in the code) to indicate that supplementary or special requirements apply to a packaging

characteristic which are not represented by a code listed in MIL-STD- 2073-

2C. Use PKG05 to provide the supplemental or special requirement

information.

4. When the requirement associated with a packaging characteristic code is included as part ofthe requirements definedfor the preservation method code,

insert either "X" or "XX" (dependent on the number ofpositions in the code).

5. Whenever a code used in PKG04 requires an explanation or additional

information, provide it in PKG05.

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use to provide Supplemental Instructions or Special Packaging Instructions. If

the information to be provided exceeds the maximum length ofthis data

element, provide the information in the N9 loop, using code KD in N901.

400 Unit Load Option Code X ED 2/2

Code identifying loading or unloading a shipment

35FED840 (003050) 176 October 1, 1995
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Refer to 003050 Data Element Dictionary for acceptable code values.

35FED840 (003050) 177 October 1, 1995
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Segment: LDT Lead Time

Position: 470

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services. Notes: 1. Use this 2/LDT/470 loop if the delivery schedule is expressed as a set period after the occurrence of some event and the ship-to address differs by line item. If the delivery

schedule is the same for all the ship-to addressees of the line item, use the 2/LDT/297

loop.

2. The following are examples of how this LDT loop can be used to specify a delivery schedule:

Syntax Notes: Semantic Notes: Comments:

Example 1: Deliver 50 each 180 days after date of order.

LDT*AY*180*DAn/l

QTY*lJ*50*EAn/l

Example 2: Deliver the total quantity of 500 each as follows: 50 per month commencing

180 days after date of order.

LDT*AY*180*DAn/l

QTY*lJ*50*MOn/l

Example 3: Deliver the total quantity of 20,500 each as follows: 2500 each per quarter

commencing 90 days after date of order until half the order is completed, then 1000

each per month until the total order is completed.

LDT*AY*90*DA n/1 QTY*1J*2500*Q1 n/1 QTY*1K*4*Q1 n/1 LDT*AM*l*MOn/l

QTY*lJ*1000*MOn/l

QTY*lK*10*MOn/l

LDT*AK*l*MOn/l

QTY*lJ*500*EAn/l

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

»

Ref. Pes. LDTOlData

Element

345

Data Element Summary

Name

Lead Time Code

Code indicating the time range.

Attributes

M ID 2/2

AA From date of PO receipt to sample ready.

AD From date of sample approval to first product shipment.

AE From date of PO receipt to shipment.

AF From date of PO receipt to delivery.

AH From Date of Receipt of First Article to First Article Approval

35FED840 (003050) !78 October 1, 1995
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AI

AJ

AK

AM

AV

AW

AX

AY

AZ

From Date of a Specified Event to Delivery

When this code is used, specif the event in the following MSG segment.

From Date of First Delivery to Date of Subsequent

Delivery(ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

Subsequent Delivery

From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of Item » LDT02

» LDT03

380

344

Quantity

Numeric value of quantity.

Unit of Time Period or Interval

Code indicating the time period or interval

M R 1/15

M ID 2/2

CY

DA

KK

MO

QY

SA

WK

LDT04 373

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

Weeks

Date O DT 6/6

Date (YYMMDD).

Use to cite a date relevant to the lead time code. For example, the start date of

the cited activity.

35FED840 (003050) 179 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

480

LDT

Detail

Optional

10

To indicate identifying marks and nimibers for shipping containers

Use this segment to identify marks and numbers associated with a ship-to addressee.

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MANO1/MAN02 and MAN04/MAN05 may be used to identify two diflFerent marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID niunbers must be maintained.

Data Element Summary

»

»

Ref. Pes. MANOl

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

Name Attributes

M ID 1/2

87

88

87

87

Marks and Numbers Qualifier

Code specifying the application or source of Marks and Numbers (87),

L Line Item Only

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FED840 (003050) 180 October 1. 1995
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Segment: QTY Quantity

Position: 490

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 5 Purpose: To specify quantity information. Notes: 1. Use this segment to specify the quantity of the item that is to be delivered in accordance with a delivery schedule. The deliverable quantity can be expressed as a

discrete quantity or a quantity per time period, e.g., 1000 per month. To indicate a

delivery rate per time period, cite in QTY02 the quantity to be delivered and cite in QTY03 the time period, e.g., days, week, months, quarter, years.

Syntax Notes: Semantic Notes: Comments:

2. Use also, to indicate the length of a delivery period, e.g., 4 quarters or the number of

shipments.

»

Ref. Pes. QTYOl

» QTY02

Data Element Summary

Data

Element Name

673 Quantity Qualifier

Code specifying the type of quantity. IJ

Attributes

M ID 2/2

Due

The amount due to the customer Use to indicate the quantity to be delivered. IK Time Units

The number of time units such as 8 (hours) Use to indicate the length ofthe delivery period.

52 Number of Originals

Use to indicate the number ofregular copies ofa data

item on a Contract Data Requirements List that are to be delivered. K6 Drafts Use to indicate the number ofdraft copies ofa data

item on a Contract Data Requirements List that are to be delivered. KF Duplicates Use to indicate the number ofreproducible copies ofa

data item on a Contract Data Requirements List that are to be delivered. SA Shipments

Use to indicate the number ofshipments expected to complete the deliverable quantity.

M R 1/15

Numeric value of quantity.

L When QTYOl is Code IJ, cite the quantity to be delivered.

380 Quantity

2. When QTYOl is Code IK, cite the length ofthe delivery period in this data

element, e.g., 4, and in QTY03, identify the time measurement ofthe delivery

period, e.g., months.

35FED840 (003050) 181 October 1, 1995
QTY03 355 L'nit or Basis for Measurement Code O ID 2/2

Code vpK/jfyirig t.h'; uniLs in whjoh a value is being expressed, or manner in whieh a rnea'.urement I'las been taken

2 An apfjUr.aUon pro'^/am conver:>ion table may yj(i mquired to convert a'^^^ency code: to Al'/l X]2 code;.

IjA hays

When Q7701 is Code IJ, use to indicate frequency ofdelivery. When QTYOI is Code IK, u'>e to indicate the length of the delivery period.

MO Months

When f/!'Y()l is Code J./, use to indicate the frequency ofdelivery. When

Q'l'Vf)} r> Code IK, use to indicate the length of the delivery period.

Q] Quarter Himej

When Q'l'YOI is ''lode iJ, u;e to indicate the frequency ofdelivery When

Q'!'Y()] i: '".ode IK, u:e to indicate the lenyth of the delivery period

WK Week

When Q'l'YOl is Code I.J, use to indicate the frequency ofdelivery. When

fj'rYOI IS Clode IK, use to indicate the length of the delivery period.

Yl' Years When Q'I'Y()I is Code I.J, use to indicate the frequency of delivery. When

QUOI IS ''lode IK, use to indicate the length of the delivery period.

Pcfcr irj 00U050 Data Element Dictionary for 'dcxxptuhh code values.

35Ff-DH40r003050; 182 October 1 , 1 995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment: Message Text

Position: 500

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: When LDTOl is code AI, use to identify the specified event.

Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

Syntax Notes: Semantic Notes:

page, advance a line, etc.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ED

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED840 (003050) 183 October 1, 1995
Federal 840 - Request for Quotation RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If either CTT03 or CTT04 is present, then the other is required. 2 Ifeither CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Ref. Pes. CTTOl

CTT02

Data

Element

354

347

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6

Total number of line items in the transaction set. Use to identify the number ofPOl segments contained in this transaction set. Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Example:

-.0018 First occurrence of value being hashed. . 18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. This is the sum ofthe quantities (POl 02) for all ofthe POl segments.

X CTT03 81 Weight X R 1/10

Numeric value of weight.

X CTT04 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measm^ement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. X CTT05 183 Volume X R 1/8

Value of volumetric measure. X CTT06 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. X CTT07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED840 (003050) 184 October 1, 1995
Federal 840 - Request for Quotation RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the begiiming (ST) and ending (SE) segments).

SE is the last segment of each transaction set.

»

»

Ref.

Pes. SEOl

SE02

Data

Element

96

329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total munber of segments included in a transaction set including ST and SE

segments.

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Enter the same number carried in ST02.

35FED840 (003050) 185

»V.S. GOVERNKENT PRINTING OFFICE: 1 9 9 6-404-525/579 1 1

October 1, 1995

II

1.

Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) devel- oped in cooperation with interested industries, professional organizations, and regulatory bodies. Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

oUier special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 11717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISTIR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, VA 22161,

in paper copy or microfiche form.
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