Dave Fleet Consulting LLC Page 1 November 2010 Safety Management System Implementation 

### MONTHLY PROGRESS REPORT

STUDY Safety Management System

FAA Implementation Study

MONTH November 2010

NOVEMBER STATUS

This monthly report provides a summary of the status and an explanation of any difficulties or successes in the Safety Management System (SMS) Implementation Study (Study) at the South Bend Regional Airport (SBN) with a specific focus on the tasks listed in the FAA Participant’s Gu ide. Any recommended changes to the SBN SMS Program Manual (SMSPM) and any findings made or items dev eloped during this Implementation Study are included.

SUMMARY

No on-site meetings were held in Novem ber. Coordination took place via email, SharePoint site, and phone discussions. Data collection and activation of the incident and accident reporting process wa s the focus for November.

Difficulties As discussed in last month’s report, activa tion of the Omni Air Group Incident Reporter (OAGIR) software appeared to present a ch allenge. Coordination has occurred to ensure that technically the connections are in place so that reporting into the OAGIR

database can occur from the SBN website. A ll that remains is for the SBN staff to activate the process and begin to encourage internal staff to report. The OAGIR reporting process was briefed to airport aut hority employees last month during an all hands meeting held by the Executive Director.

All of the appropriate available data points were collected in November; this includes property damage reports from 2003 through Oc tober 2010, Operations departmental logs from 2003 through 2010, and daily in spection reports from 2008 through 2010. Operations departmental logs include any activity at the airport that might not fit into a specific category as well, such as hazardous condition reports. The difficulty with this much information (some of which are hard c opy reports) is consolidating it into one usable format for analysis, query, and sorting. The Consulting team had planned to start analysis in November; but because of the volu me of data and the format in which it was received; analysis will be delayed until December.

Successes Data tables have been developed so that all the information listed above can be organized into logical structures. The t ables have been designed to provide the SBN staff with one usable tool for analysis and data sorting. This will be important for useDave Fleet Consulting LLC Page 2 November 2010 Safety Management System Implementation during the upcoming SRAs. The data table will be replaced by the OAGIR data table as

soon as the SBN staff is comfortable with the OAGIR.

As discussed last month, the airport operations team has identified an individual to take on collateral duties for the safety manager pos ition. No new updates are available for this topic.

The Consulting team continues to use t he SharePoint site for collaboration and information storage. This is working very well; and provides a secure offsite storage capability that eases the need for local data storage.

Study work planned for the following month Data analysis will start in December 2010. This information will be compared to the Safety Assurance and Policy sections of the SMSPM to ensure that the right data is available for monitoring metrics establis hed during the first pilot studies.

The first quarterly meeting is scheduled for De cember 15th. This meeting will cover the overall Study schedule, upcoming efforts, and any budgetary considerations. Any necessary deviation from the original Study Plan will be made and noted accordingly.

The first SRA is planned for December 15 th -16 th . The topic of the first SRA is a major event held in the city of South Bend, IN that might cause operational problems for SBN; Notre Dame University home fo otball games are an example.

Recommended Changes to SMS Program Manual

None were made or discussed in November.

Findings Data is available; yet differs widely in content of reports, location, an d type of storage.

NEXT MEETING

December 15 th -16 th , 2010 South Bend Regional Airport