Dave Fleet Consulting LLC Page 1 November 2010

 Safety Management System Implementation 

MONTHLY PROGRESS REPORT

STUDY Safety Management System 

 FAA Implementation Study 

MONTH November 2010 

NOVEMBER STATUS 

This monthly report provides a summary of the status and an explanation of any 

difficulties or successes in the Safety Management System (SMS) Implementation 

Study (Study) at the South Bend Regional Airport (SBN) with a specific focus on the 

tasks listed in the FAA Participant’s Guide. Any recommended changes to the SBN 

SMS Program Manual (SMSPM) and any findings made or items developed during this 

Implementation Study are included. 

SUMMARY 

No on-site meetings were held in November. Coordination took place via email, 

SharePoint site, and phone discussions. Data collection and activation of the incident 

and accident reporting process was the focus for November. 

Difficulties

As discussed in last month’s report, activation of the Omni Air Group Incident Reporter 

(OAGIR) software appeared to present a challenge. Coordination has occurred to 

ensure that technically the connections are in place so that reporting into the OAGIR 

database can occur from the SBN website. All that remains is for the SBN staff to 

activate the process and begin to encourage internal staff to report. The OAGIR 

reporting process was briefed to airport authority employees last month during an all 

hands meeting held by the Executive Director. 

All of the appropriate available data points were collected in November; this includes 

property damage reports from 2003 through October 2010, Operations departmental 

logs from 2003 through 2010, and daily inspection reports from 2008 through 2010. 

Operations departmental logs include any activity at the airport that might not fit into a 

specific category as well, such as hazardous condition reports. The difficulty with this 

much information (some of which are hard copy reports) is consolidating it into one 

usable format for analysis, query, and sorting. The Consulting team had planned to start 

analysis in November; but because of the volume of data and the format in which it was 

received; analysis will be delayed until December. 

Successes

Data tables have been developed so that all the information listed above can be 

organized into logical structures. The tables have been designed to provide the SBN 

staff with one usable tool for analysis and data sorting. This will be important for use 
 

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 Safety Management System Implementation 

during the upcoming SRAs. The data table will be replaced by the OAGIR data table as 

soon as the SBN staff is comfortable with the OAGIR. 

As discussed last month, the airport operations team has identified an individual to take 

on collateral duties for the safety manager position. No new updates are available for 

this topic. 

The Consulting team continues to use the SharePoint site for collaboration and 

information storage. This is working very well; and provides a secure offsite storage 

capability that eases the need for local data storage. 

Study work planned for the following month

Data analysis will start in December 2010. This information will be compared to the 

Safety Assurance and Policy sections of the SMSPM to ensure that the right data is 

available for monitoring metrics established during the first pilot studies. 

The first quarterly meeting is scheduled for December 15th. This meeting will cover the 

overall Study schedule, upcoming efforts, and any budgetary considerations. Any 

necessary deviation from the original Study Plan will be made and noted accordingly. 

The first SRA is planned for December 15th-16th. The topic of the first SRA is a major 

event held in the city of South Bend, IN that might cause operational problems for SBN; 

Notre Dame University home football games are an example. 

Recommended Changes to SMS Program Manual

None were made or discussed in November. 

Findings

Data is available; yet differs widely in content of reports, location, and type of storage. 

NEXT MEETING 

December 15th-16th, 2010 

South Bend Regional Airport