Research Note 80-36

EVALUATION AND DESIGN OF A PROTOTYPE SYSTEM FOR

MANAGEMENT OF SUPERVISED ON-THE-JOB EXTENSION

TRAINING PROGRAM (SOJET)

ANNEX B

SOJECT PROGRAM IMPLEMENTATION

HANDBOOK

OC. Dennis Fink, Terrence J. Masterson and

W. Daniel Dantzler

(x Kinton Incorporated

TRAINING TECHNICAL AREA

S DTrO ELECTE

__MAR 2 21983w

=~ E

U. S. Army

Research Institute for the Behavioral and Social Sciences

February 1980

lwApproved for public relese; distribution unlimited.

83 03 21 119

i~1 M • • nn!
Unclassified

SECURITY CLASSIFICATION OF THIS PAGE (When Date Entered)

REPORT DOCUMENTATION PAGE BRE COMPLETIOR I. REPORT NUMBER 2. GOVT ACCESSION NO. 3. RECIPIENT'S CATALOG NUMBER

Research Note 80-36 1 4. TITLE (and Subtitle) 5. TYPE OF REPORT & PERIOD COVERED

Evaluation and Design of a Prototype System for Final Report

Management of Supervised On-the-Job Extension 15 Sep 1978 - 15 Feb 1980

Training Program (SOJET) Annex B SOJECT Program S. PERFORMING ORG. REPORT NUMBER

Implementation Handbook 7. AUTHOR(a) a. CONTRACT OR GRANT NUMBER(&)

C. Dennis Fink, Terrence J. Masterson and

W. Daniel Dantzler MDA903-78-C-2038

9. PERFORMING ORGANIZATION NAME AND ADDRESS 10. PROGRAM ELEMENT, PROJECT, TASK

Kinton, Incorporated AREA & WORK UNIT NUMBERS

1500 North Beauregard Street 2Q162722A791

Alexandira, VA 22311

II. CONTROLLING OFFICE NAME AND ADDRESS 12. REPORT DATE

US Army Research Institute for the Behavioral 15 February 1980

and Social Sciences, 5001 Eisenhower Avenue, 13. NUMBER OF PAGES

Alexandria, VA 22333 14. MONITORING AGENCY NAME 4 AOORESS(f different hm Controlling Office) IS. SECURITY CLASS. (of this report)

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16. DISTRIBUTION STATEMENT (of thie Report)

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17. DISTRIBUTION STATEMENT (of the abstract enered In Block 20, it different from Report)

IS. SUPPLEMENTARY NOTES

IS. KEY WORDS (Continue on reverse etde if neceseeey mid Identify by block number)

Correspondence Course Pretests

Course Supervisor SOJECT

On-the-Job Training Student Feedback

One-Shot Mailing Supervised On-the-Job Extension Training

Personnel Turbulence Training Program Management

24 AftrRACT 1200thm 4000m-m o N lne sew deilf yby block nimber)

These materials serve as a supplement to ARI Research Note 80-34.

Other supplemental materials are contained in ARI Research Note 80-35.

DD Io I3 vano orINv"si ow

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SECUmTV CLASSIFICATION OF THIS PAGE (When Data Enated3

' 

,ii
U. S. ARMY RESEARCH INSTITUTE

FOR THE BEHAVIORAL AND SOCIAL SCIENCES

A Field Operating Agency under the Jurisdiction of the

Deputy Chief of Staff for Personnel

FRANKLIN A. HART

JOSEPH ZEIDNER Colonel, US Army

Technical Director Commander

Aceession For.

NiTIS -GRAk-I

DTIC TAB

Justificat ion

Research accomplished 1y

for the Department of the Army _Ditribution/

Kinton Incorporated Aval , t indordes

NOTICES

DISTRIBUTION: Primary distribution of this report ha been Made by ARI. Plsam address correpondnce

concerning distribution of reports to: U. S. Army Research Institute for the Behavioral end Social Sciences.

ATTNW PERI-TP, 6001 Eisenhower Avenue, Alexandria. Virginia 22333.

,INAL JIS ,JiTIO: This report mav be destroyed when It is no Ilongt noded. Pieae do not return it to

the U. S. Army letecrh Inatitute for the Behavioral and Soell Sences.

NOTi2. The findings in this report are not to be construed as en official Oepertment of the Army Position,

unless 0 designated by other cuthoriled doWent$.

~~i
EVALUATION AND DESIGN OF A PROTOTYPE SYSTEM FOR MANAGEMENT

OF SUPERVISED ON-THE-JOB EXTENSION TRAINING PROGRAM(SOJET):

Annex B, SOJET PROGRAM IMPLEMENTATION HANDBOOK

CONTENTS

Section Page

I THE SOJET PROGRAM ...... ................. .. I-I

A. Program Summary ......... .......... .I-1

B. Summary of Supervisor Responsibilities .. ..... 1-2

C. Summary of Student Responsibilities ........ .1-3

II INTERIM IMPLEMENTATION PROCEDURES FOR MEETING

THE FUNCTIONAL REQUIREMENTS OF THE SOJET PROGRAM

DELIVERY SYSTEM ........ .................. II-i

A. Dissemination of Information About the Program II-1

B. Student Enrollment ....... ........ . .11-2

C. Registration of Course Supervisor . ...... .. 11-2

D. Full Course Or Selected Subcourse Enrollment . 11-5

E. Group Enrollment....... . ........ 11-6

F. Code for Identifying Specific StudentSupervisor Pairs ... . . ... 11-7

G. Separate Mailing of Material to Stude;ts and

to Course Supervisor ... ....... . . . 11-7

H. "One-Shot" Mailing ....... .......... . 11-8

I. Test Scoring Procedures .... ............ 11-9

J. Role of Pretest .......... .......... 11-12

K. Notice to Inactive Students .. ......... .. 11-13

FUNCTIONAL AND IMPLEMENTATION REQUIREMENTS FOR

FINAL VERSION OF SOJET PROGRAM DELIVERY SYSTEM . . III-1

A. Dissemination of Information About the Program 111-1

B. Student Enrollment ......... ........ 1ll-1

C. Registration of Course Supervisor..... .. 111-3

D. Full Course or Selected Subcourse Enrollment. 111-3

E. Group Enrollment.... . . ..... . ... 111-4

F. Code for Identifying Specific StudentSupervisor Pairs .... ... 111-5

G. Separate Mailing of Material to Stude;t a;d

to Course Supervisor 111-6

H. "One-Shot" Mailing 111..... -6

I. Test Scoring and Recording Guidance". ..... 111-6

I J. Role of Pretest . . . . ............ 111-7

K. Notice to Inactive Students ............ .111-8

II

I
IV FORMS AND LETTERS. .......... ...... IV-l

A. TREDS-NRI System Outputs. .. ......... IV-3

B. Student Enrollment Form .. ........... IV-5

C. Supervisor Registration Form. ........ IV-7

0. Student Training Plan .. ............ IV-9

E. Request for Correct Data. .. ......... IV-12

F. Input Forms to TREDS. ............. IV-13

G. Form Letters .. .......... ...... IV-17

H. ACCP Examination Response Sheet .. ....... IV-23

V SPECIAL FEEDBACK REPORTS .. ......... .... V-1

A. Student Subcourse Critique Form. ........ V-4

B. Supervisor Subcourse Critique Form .. ....... V-5

C. Notification of Change of Status Form . . . . V-6

D. Student Profile Report .. ............. V-7

E. Training Status Report .. ............ V-8

F. Subcourse Utilization & Test SumsinRpr1-

G. Item Analysis Report .. .......... ... V-10

VI FUNCTIONAL DESCRIPTION OF SOJET DELIVERY

SYSTEM(Revised). ........... ...... VI-l

A. Overview .. ............ .. ...... VI-l

B. Enrollment Procedures .. ........... VI-2

Overview .. ......... ....... VI-2

Functional Description. ......... VI-4

C. Processing Procedures .. ............ VI-12I

Overview .. ........ ........ VI-12

Functional Description. ......... VI-14

D. Special Action Procedures .. ......... VI-19

Overview. .. ............... VI-19

Functional Description. ......... VI-21

APPENDIX A-1

Chart 1. Flow Chart of SOJET Enrollment Procedures A-2

Chart 2. Flow Chart of SOJET Processing Procedures A-3

Chart 3. Flow Chart of SOJET Special Operation

Procedures. ............ A-4
I

I

I. THE SOJET PROGRAM I

The Supervised On-The-Job Extension Training (SOJET) program provides

a new way of delivering duty-position training to a unit in a non-resident

mode. The purpose of the program is to provide the duty-position training

material the student and his job supervisor need to accomplish on-the-job

training. The program is designed to be centrally administered by the

Institute for Professional Development, the agency that administers the

Army Correspondence Course Program (ACCP).

I The following pages contain a description of the SOJET program and a

summary of the responsibilities of course supervisors and students.

Subsequent sections of this handbook describe in more detail various I features of the SOJET program.

A. PROGRAM SUMMARY

1. -The Supervised On-The-Job Extension Training (SOJET) program

provides separate self-study courses for four operations and intelligence

duty positions in each of four combat arms branches (Armor, Air Defense

Artillery, Field Artillery and Infantry). The four duty positions are:,

I ;Operations Sergeant (or Assistant Operations Sergeant)

I(Skill levels 4-5),

Intelligence Sergeant (or Assistant Intelligence Sergeant);

(Skill levels 4-5) Operations Assistant/Specialist (Skill levels l-3)34vse Intelligence Assistant/Specialist (Skill levels 1-3),

2. iach SOJET duty position course has a number of subcourses. The

subcourses are based on the same tasks as the Soldier's Manual for the

related MOS and skill level. Each subcourse focuses on a major task needed { in the duty position.

a. A student may enroll for a full duty position course or for

t /any selection of subcourses.

b. Students will receive Army Correspondence Course credits

for each subcourse completed. Student records will be maintained in the

(Army Correspondence Course Program files.

-- ;'A ---person does not have to be in an OPS/INTEL duty position to

enroll as a student. The courses are for persons now in an OPS/INTEL duty

position, persons interested in preparing for these jobs, and persons whose

Soldier's Manual covers tasks in operations and intelligence.

I-1

I I -'
4. A special requirement for this training is that each student must

have a course supervisor. Ideally the duty position supervisor will use

SOJET to help in the OJT of soldiers in the OPS/INTEL duty positions. When

a student applies for enrollment the person who has agreed to be the course

supervisor fills out a form which accompanies the student's application.

This form registers the course supervisor by name and unit address. The

purpose is to permit mailing subcourse tests and scoring keys directly to

the student's course supervisor. Registering as a course supervisor does

not enroll the supervisor as a student.

a. The course supervisor helps the student identify the subcourses needed, scores the student's subcourse tests, and forwards test

results for entry in the student's records.

b. For students in an OPS/INTEL duty position the course supervisor should be the student's OPS/INTEL duty supervisor. If this is not

possible another officer or NCO may be approved by the student's Commander.

For students not in an OPS/INTEL job the course supervisor should be an

officer or NCO approved by the Commander.

B. SUMMARY OF SUPERVISOR RESPONSIBILITIES

1. Assist in planning and accomplishing enrollments.

a. - Identify section's requirements and student's task training

needs.

b. Register as student's SOJET supervisor by filling out

Supervisor Registration Form.

c. Review and sign Student Enrollment Application form.

2. Counsel student on subcourse sequence and supervise student's

progress.

a. Assist student in sequencing subcourses to meet local needs.

b. Review test results with student.

3. Administer and score subcourse tests.

a. Pretests

(1) Administer and score pretest before student begins study

of subcourse material.

(2) Score test according to instructions in supervisor's

test packet.

(3) Record pretest results according to instructions located

in the supervisor's test packet.

1-2
I

I

(4) If the student does not pass all requirements on

pretest, supervisor directs student to study training

material and to prepare for posttest.

b. Posttests

(1) Administer and score as instructed in Supervisor's

Test Packet.

(2) Record results on Examination Response Sheet as

instructed in the Supervisor's Test Packet.

1 (3) If student fails one or more requirements on first

posttest, supervisor directs student to restudy

training material on requirement not satisfied and to

prepare for second posttest on that requirement.

c. Both student and supervisor Examination Response Sheets

must be completed and returned as described in the Supervisors

Test Pakcet. The supervisor's Examination Response Sheet

serves as a cross check on the student.

4. Notify ACCP if either the supervisor or the student are transferring while registered/enrolled in a course.

a. Assist the student in obtaining a new course supervisor if

necessary; report the new course supervisor to ACCP.

j b. Cancel registration as course supervisor if the student is

transferred.

5. Insure that subcourse materials are safely stored and available ffor use when needed.

a. Safeguard supervisor's Test Scoring Guides.

b. Request replacement of lost or missing subcourse test and

l lesson material.

C. SUMMARY OF STUDENT RESPONSIBILITIES

1 1. Assist in planning and accomplishing enrollment.

a. Talk with supervisor about section's requirements and your

training needs.

b. Enroll as a student by filling out an enrollment form.

m 1-3
2. Progress systematically through the subcourses.

a. Make sure that you receive the same subcourse packages as

your supervisor.

b. Decide with supervisor the order in which subcourses will

be studied.

c. Keep the lesson materials for each subcourse together until

you are ready to use them.

d. Take the subcourse pretest before starting the lesson material.

If you do not meet the performance requirements, study the

lesson materials and take the posttest.

e. Always go over pretest and posttest results with your

supervisor.

f. It is recommended that you use the Student Progress Record

to record the subcourses you have completed.

3. Contact ACCP when necessary.

a. List name, social security number, and school code on all

correspondence.

b. If your supervisor is transferred, get a new course supervisor

and notify ACCP.

c. If you transfer, notify ACCP counselor, who will terminate

your enrollment. You may re-enroll in your new assignment.

d. Notify ACCP if your mailing address changes.

4. Meet requirements for continuation in the program.

a. Your enrollment will be cancelled if there has been no report

of test results by your supervisor during the first 12 months

after you enroll.

b. For a course or for multiple subcourses:

If the total credits are 30 or less, they must be completed

within one year after date of enrollment.

If the total credits are over 30, you must complete at least

30 per year.

c. For a single subcourse enrollment you must complete the

subcourse within six months.

1-4
Ii I

I

II. INTERIM IMPLEMENTATION PROCEDURES FOR MEETING THE

j FUNCTIONAL REQUIREMENTS OF THE SOJET PROGRAM

DELIVERY SYSTEM

i

The SOJET Program delivery system contains features not normally used

to deliver and manage correspondence courses and other forms of non-resident

instruction. In this section each of these special features will be

described briefly along with the major functional requirements that must be

met to implement each feature. The "operational approach" and "implementation

requirements" outlined in this section refer to procedures that are now being

used to administer the SOJET program, or to procedures that should be adopted

on an interim basis. These procedures were adopted and/or modified based on

data and suggestions obtained during a formative evaluation of the SOJET

program. In Section III of this handbook the functional requirements which

should be met while implementing a "final" version of the SOJET program will

i be outlined.

A. DISSEMINATION OF INFORMATION ABOUT THE PROGRAM

I Program information and enrollment forms sent to potential student or

course supervisor upon request.

1. Operational Approach. Persons interested in obtaining information

about the SOJET program contact IPD by letter or by phone. IPD

mails them a "Course Guide" containing information about the

program and including enrollment forms. Persons deciding to

enroll in the program complete enrollment forms and return to IPD.

2. Implementation Requirements.

a. Material contained in Course Guide must be prepared and

printed, and then packaged into a Course Guide Packet whose

content should include:

I o Course Guide

o Student Training Plan for each of 4 SOJET Courses

l o Sample lesson material

o Sample test and test scoring guide

0 Student enrollment form (3 copies)

i o Supervisor registration form (3 copies)

o Addressed envelope for returning forms to IPD.

b. Upon request, IPD personnel mail out Course Guide Packets.

This is a manual process.

i 11-I
B. STUDENT ENROLLMENT

A student, with the assistance of a course supervisor, selects SOJET

courses or subcourses to enroll in. A special enrollment form is used.

1. Operational Approach. Each student must be provided with a set

of enrollment instructions and a list of SOJET subcourses. The

special forms used to enroll the student also must be provided.

2. Implementation Requirements

a. An enrollment form specially designed fc OJET program

students must be developed. The form cu itly used for

this purpose is located in Section IV of -is handbook.

b. An enrollment information packet must b( to persons

requesting information about the program ae packet

currently used for this purpose contains information about

the program and includes enrollment forms. (See description *of Course Guide Packet, page 11-2.)

c. Enrollment procedures must be described fully in material

sent to a potential student. This information is now

contained in the Course Guide. A copy of these procedures

appears on pages 11-3,4, of this handbook.

d. A Student Training Plan is provided for each SOJET course.

In addition to providing a list of subcourses, these guides

can be used to identify training requirements. A sample

STP is located in Section V of this handbook.

C. REGISTRATION OF COURSE SUPERVISOR

When a student enrolls in a SOJET course a "course supervisor" must

register along with the student.

1. Operational Approach. Each student must obtain an NCO or officer

to act as a course supervisor. This person functions as described

on page 1-2 this handbook. When a course supervisor is reassigned

or cannot perform his supervisory duties, a new course supervisor

must be obtained for the student.

2. Implementation Requirements

a. A form for registering course supervisors must be developed.

ATSC Test Form 145, July 1979 currently is used for this

purpose, and can continue to serve as an interim form. A

copy of this form is located in Section IV. Any data

recorded in Section 5 of the form (Student Data) should not

be processed.

11-2
ENROLLMENT PROCEDURES

(Taken from SOJET Course Guide)

1. FORMS: Copies of the forms used for enrollment of the student and

g registration of the supervisor are included in Appendix B.

2. STUDENT TRAINING PLAN (STP): The STP is used to identify section

requirements and student training needs. There are three (3) STPs,

one. for:

OPS SGT (or Asst OPS SGT) duty position;

INTEL SGT (or Asst INTEL SGT) duty position; and,

both OPS Asst/Spec and INTEL Asst/Spec duty positions

IThese STPs are for local use only. Do NOT return to ACCP.

A sample STP is included in Appendix C.

l 3. ENROLLING PROSPECTIVE STUDENTS CURRENTLY ASSIGNED TO OPS/INTEL DUTY

POSITIONS.

a. TO SUPERVISOR:

STEP 1 - Select and fill out the Student Training Plan corresponding

l to the duty'position for which the student i, training. The

Student Training Plan (STP) is for your use in selecting the

subcourses to be ordered. You or the student may keep the

STP as a record of which subcourses you ordered.

STEP 2 - Fill out the Supervisor's Registration Form. Local reproI duction is encouraged.

b. TO STUDENT APPLICANT:

1 STEP I - Ask your duty position supervisor to serve as your course

supervisor. If he is una'le, ask him to help you identify a

senior NCO or officer willing to serve as a course supervisor.

STEP 2 - In conference with your course supervisor, complete the

Student Training Plan. In doing this you will be identifying

I the subcourses you need to study.

STEP 3 - Fill out the Student Enrollment Application. Local reproI duction is encouraged.

I

I

1 II-3
I

4. ENROLLING PROSPECTIVE STUDENTS NOT ASSIGNED TO OPS/INTEL DUTY POSITION

a. TO STUDENT APPLICANT:

STEP 1 If you are not currently assigned to an OPS/INTEL duty

position and you wish to enroll, you must ask your Unit I

Commander to assist you in obtaining a supervisor who will

register and perform the SOJET supervisor functions described in the SOJET Course Guide. This supervisor may be

the Unit Commander or another officer or NCD designated by

the Unit Commander.

STEP 2 - You may complete the Student'Training Plan (STP) for the

chosen course. The STP is for your use in selecting the

subcourse to be ordered.

STEP 3 - Fill out the Student Enrollment Application (Test Form lb).

Local reproduction is encouraged.

b. TO DESIGNATED SOJET SUPERVISOR: Fill out the SOJET Supervisor's

Registration Form. Local reproduction is encouraged.

5. TO ALL APPLICANTS: Mail the enrollment and registration application

forms to ACCP in the special pre-addressed colored envelope provided

with the forms. The address should read:

Army Correspondence Course Program

U. S. Army Training Support Center

ATTN: 888 (OPS/INTEL)

Newport News, VA 23628

11-4
III

b. Data on course supervisors must be stored in data files

used by IPD to manage student records.

1) Training records for students and supervisors must

contain a data element that distinguishes one from the other. See paragraph F, this section, for how this is accomplished currently.

I 2) Training records must contain a designator that ties

together a student and his course supervisor and also

identifies other students having the same course

supervisor. See paragraph E, this section, for how

this is accomplished currently.

c. Existing IPD programs for processing student records must

be revised, as appropriate, so that they can distinguish

between students and supervisors. (See paragraph F, this

i section.)

d. Enrollment and registration forms for the SOJET program must

be redesigned so that Section 4 of these forms contains I blocks for coding data to accomplish b.l and b.2 above.

g D. FULL COURSE OR SELECTED SUBCOURSE ENROLLMENT

Students can enroll in a full SOJET course or enroll in more or less

i than a full course.

1. Operational Approach. Student and supervisor collectively decide

what subcourses students will enroll for. If student enrolls in

I a full course, a course number is used to identify that course

on enrollment and registration forms. If student enrolls in

more than or less than a full course, the code "999" is used to I indicate that type of enrollment.

2. Implementation Requirements

a. Student enrollment and supervisors registration forms must

provide a space for indicating when a student is a "999"

enrollee.

I b. ATSC Form 555-R must be formatted to list individual subcourses (see Section IV).

I

I

II11-5
C. Student enrollment and course supervisor registration forms

must contain a section for recording individual subcourses.

1) Present course supervisor registration form does contain

a section for recording subcourse numbers. See Form

TF lb, Section IV, this handbook.

2) Present student enrollment form does not provide space

for recording subcourse numbers. The enrollment form

should be modified as described in Section IV, of this

handbook.

d. Programs must be developed to send a course completion

certificate and a copy of a "student transcript" to persons

who enrolled in a complete course and who completed their

program of study. Similar certificates must be sent to

persons who enrolled in selected subcourses and have completed

their enrolled-for program. These programs now exist and

appear to function adequately. They should be continued.

e. The above programs also are designed to send a "Letter of

Commendation" (page IV- ) to course supervisors of students

who have completed their enrolled-for program, requested

termination from the program, or who have requested a change

in supervisors. Currently, different supervisors receive the

same letter even though their involvement with the SOJET

program varies widely. For this reason it is suggested that

the award of Letters of Commendation to supervisors be

discontinued.

E. GROUP ENROLLMENT

A person can register as a course supervisor for more than one student.

1. Operational Approach. A group enrollment code is used to link a

course supervisor with all the students under his supervision.

When a new student enrolls in the program the log book of group

code numbers is scanned to determine if the course supervisor for

that student already is a course supervisor for other students.

If so, a group code already has been assigned to the course supervisor and this same code is used to link the supervisor with the

new student. If both the student and supervisor are new to the

SOJET program they are assigned the next group code listed in the

log book.

H

~ ~ -6
If

I

2. Implementation Requirements

I a. A log book of code numbers must be prepared. This log is

maintained by recording alongside a group code the supervisor to whom that code was assigned. New course supervisors

are assigned the next available group code. A three place

alpha-numeric code is employed, e.g., AAl, AA2, ...ABI,

l AB2, ...ACl, AC2, ...etc.

F. CODE FOR IDENTIFYING SPECIFIC STUDENT-SUPERVISOR PAIRS

l A particular student-supervisor pair is linked together through the

use of a special enrollment identification number (EIN).

S. Operational Approach. An EIN is used to identify specific

student-supervisor pairs. The last digit of the 9-digit EIN

distinguished the student from his supervisor. Training records I for supervisors are keyed to his EIN rather than his SSN.

2. Implementation Requirements

l a. Special procedures must be developed for generating an EIN.

Present SOJET program procedures for accomplishing this

are adequate and should be continued on an interim basis.

b. The supervisor registration form must provide a space for

recording a 9-digit EIN which serves in place of an SSN.

Test Form la, July 1979 (page IV- ) meets this requirement.

G. SEPARATE MAILING OF MATERIAL TO STUDENT AND TO COURSE SUPERVISOR

Lesson material is mailed to students and test material is mailed to

course supervisors.

1. Operational Approach. Subcourse lesson material and test material

are separately bound. Lesson material is sent to the student;

l test material is sent to the course supervisor.

2. Implementation Requirements. See "one-shot" mailing below.

.1

I

I

I

I 1-7

I!
H. "ONE-SHOT" MAILING

All subcourse material requested by student is mailed at one time.

1. Operational Approach. All subcourse lesson material requested by

a student is mailed to him as soon as possible after enrollment.

A corresponding set of subcourse test material is mailed to the

course supervisor. Both sets of material are packaged as subcourse material. That is, if a student requests to enroll in

20 subcourses, he receives 20 separate packages of material. So

does his course supervisor.

2. Implementation Requirements

a. For each student-supervisor pair:

1) a student mailing list must be prepared. This list

contains a listing of all subcourses to be sent to the

student.

2) a set of mailing labels (SCAN sheets) must be printed

in enough quantity to mail all subcourse packages to

the student.

3) a course supervisor mailing list must be prepared.

Th'is list contains a listing of all subcourse test

material to be sent to the course supervisor.

4) a set of mailing labels (SCAN sheets) must be printed

in enough quantity to mail all test packages to the

course supervisor.

b. IPD programs for printing lists of subcourses and mailing

labels should be examined and revised if required so that

lists and mailing labels for course supervisors contain a

special sign that identifies them as pertaining to a supervisor.

c. Separate designators must be used to distinguish between

student lesson material and supervisor test material.

Currently, all student material is designated by "0"

followed by a subcourse number, e.g., OSOO0, 0A6102. All

supervisor test material is designated by "U", e.g.,

USO0Ol, UA6102. (See Tables 2 through 5 of Course Guide

for designators for all lesson and test material.)

d. Currently, a SCAN sheet is employed as a mailing label for

lesson and test material. This sheet also serves as a form

for recording test results. As appropriate, each SCAN

sheet (mailing label) should contain the name and address

of the addressee, the addressee's SSN or EIN, and the

applicable subcourse number.

1I-8
I

I. TEST SCORING AND RECORDING GUIDANCE

Subcourse Tests Scored by Course Supervisor

1. Operational Approach. Subcourse tests are administered and scored

by a course supervisor, then the test results are discussed with

the student. After the student has passed all subcourse test

requirements the course supervisor records the test results on an

IPD SCAN sheet and mails to IPD.

2. Implementation Requirements

l a. For each subcourse a test scoring guide must be prepared.

This guide must be usable by non-subject matter experts

b. The test guides must be printed and stocked by IPD.

I c. IPD must arrange to mail guides to course supervisor.

d. For each subcourse sent to a student, a scoring guide must

l be sent to a course supervisor.

1) subcourse lesson materials and scoring guides must

have a compatible numbering system, e.g., OSOO01/USOO01,

etc.

2) subcourse lesson material and scoring guides must be

packaged separately.

3) separate sets of mailing labels must be printed.

I e. Instructions for recording test results on an IPD SCAN sheet

must be prepared. A copy should be located in each subcourse

. 1scoring guide. A copy of currently used instructions is

3 located on the following pages.

I

I

I

I

l1 11-9
INSTRUCTIONS FOR RECORDING SOJET TEST RESULTS ON

EXAMINATION RESPONSE SHEET, TSC FORM 59

1. Report test results on the green ACCP Examination Response Sheet.

DO NOT USE the Report of Subcourse Test Results, TF-5, 18 Nov 77-A

that is enclosed in some of the Supervisor's Test Packets.

2. Record PRE-TEST results in Item blocks #11 through #20 of Student's

Examination Response Sheet.

a. Record requirements passed by blackening Choice A. Use Item

block #11 for requirement one, Item block #12 for requirement

two, etc.

b. If requirement was not passed leave all choices blank.

Illustration: Student passed requirements one and four of a five

requirement pre-test.

M CD CD aDCvD CD ID CD qD CID 3vc ciD(Dc)v cD CD *D (D Mv sv QD CD ( CD CD

c. If student passed all pre-test requirements:

(1) Blacken Choice E in Item block #1 of Student's Examination

Response Sheet.

(2) Blacken Choice E in Item block #1 of Supervisor's Examination Response Sheet.

Illustration: Student received a "GO" on all requirements.

"" CIDCID CD 2 CD OCD a 3CD C D, OD DCD a)DcD1 s a D 7D 7a)

SUPERVISOR RESPONSES

Z (JL M C) 61 2 cD aD cD a> cr'I 3 aD CD CD aD MI 4 CD aD CD CD CDJ 5 CD aD cD CD a

(3) Place both Examination Response Sheets in envelope orovided

and return to ACCP.

II-10

I
3. Record POSTTEST results in Item blocks #21 through #50 of Student's Examination Response Sheet. (Note: If student failed one or more requirements on the PRE-TEST he must take entire POSTTEST).

a. Record requirements passed by blackening Choice B. Use

Item Block #21 for requirement one, Item block #22 for

requirement two, etc.

b. If requirement was not passed leave all choices blank.

Illustration: On a five requirement POSTTEST, items one, two,

three and four passed: Item five not passed.

STDN ESPONSES

121 OD C I D22 CD CD oD (1123 CI MC CD D24 CD 4 CD M ~25 CD D MCD M

4. Direct student to restudy lesson material for those requirements

failed, then readminister POSTTEST for those requirements.

a. Record results by blackening Choice C for each requirement

oassed. Use the same item blocks as used for recording 1st

POSTTEST results.

Illustration: On a five requirement posttest Items three, four and

five failed on 1st posttest and passed on 2nd

posttest.

STUDENT RESPONSES

121 GD MCD MM C1 22 GD MCC D DI )23 GD CD D(0124 M D CDW CD (3DI 25 MD CDMCI G1

b. If student fails requirement on 2nd posttest, provide assistance

as required, then re-administer posttest. Record results as

described in 4a above.

5. When student has passed all POSTTEST requirements, proceed as shown

in paragraph 2c.

6. If student cannot be tested on a requirement because of lack of

facilities or equipment, blacken Choice D in the Item block for

that requirement. Blacken Choice 0, Item block #2 of the

Sunervisor's Examination Resoonse Sheet.

II-ll

-!
J. ROLE OF PRETESTS

Student receives credit for a subcourse if he can pass a subcourse

pretest.

1. Operational Approach. Each SOJET subcourse contains a pretest

and a posttest. A person receives credit for a subcourse when

all subcourse test requirements have been passed. This can be

accomplished by passing all requirements of a pretest. If a

portion of the pretest is failed, the student is directed to

study all subcourse lesson material and then is administered a

posttest over the entire subcourse. If only a portion of the

posttest is passed, the student is told to restudy appropriate

portions of the lesson material and then retakes the posttest

covering that portion of the subcourse just restudied. After

the student has passed all subcourse requirements, the course

supervisor records, on a SCAN sheet, when each test requirement

was passed--on the pretest, on the first posttest, on the

second posttest.

2. Implementation Requirements

a. Supervisor must score pre and posttests and review results

with student.

b. Supervisor completes IPD SCAN sheet only after all requirements of subcourse have been passed.

c. Instructions for recording test results on IPD SCAN sheet

must be prepared and forwarded to course supervisors.

d. Subcourse pre and posttests should parallel each other.

That is, test requirement #1 on a pretest should cover the

same topic as test requirement #1 on a posttest. This snmetimes was not the case for SOJET lesson and test material

(see page III- ).

e. The test recording instructions should be incorporated into

the supervisor test packet for each subcourse. This should

be accomplished during the next revision and printing of

those packets.

11-12
I

I

K. NOTICE TO INACTIVE STUDENTS

I As soon as it appears that a student is not progressing in his program

of study, an "inactive student" notice is sent to his Commanding Officer.

It is hoped that this procedure will prevent students from dropping out of

the program. This is a new procedure and it should be implemented as part

of the interim SOJET delivery system.

1. Operational Approach. An inactive student is defined as one who:

(a) has not submitted a test within 90 days after enrollment, or

(b) has submitted one or more tests, has not completed his course

of study, and has not submitted a test within the past 90 days.

Each month SOJET program training records are searched to identify

the above persons. IPD personnel then send a warning letter to

their Commanding Officer. A copy of such a letter is contained

in Section IV of this handbook.

2. Implementation Requirements

a. A special letter must be developed for notifying a Commanding

Officer about an inactive student (see page V- ).

I b. A program must be developed for scanning training records

each month and for printing a list of persons who are inactive

students. Also, this program should print out mailing labels

addressed to the student's Commanding Officer.

c. Using the above printout(s) and mailing labels, IPD personnel

must mail the letters.

1 -

m

I

m I.1

I m
I!

I

III. FUNCTION AND IMPLEMENTATION REQUIREMENTS FOR FINAL I VERSION OF SOJET PROGRAM DELIVERY SYSTEM

This section describes, for each of the features reviewed in Section

II, the functional and implementation requirements that should be met by

the final version of the SOJET program delivery system. The illustrations

provided are intended to clarify the nature of the requirements. They do

not restrict the manner in which the requirements can be met.

I A. DISSEMINATION OF INFORMATION ABOUT THE PROGRAM

1. Functional Requirements. Information about the SOJET program,

to include a listing of courses/subcourses and information about

how to enroll in the program, should be contained in Army combat arms school catalogs.

2. Implementation Requirements. Incorporate information about the

SOJET program into catalogs prepared by the Army's Infantry, Armor,

Air Defense Artillery, and Field Artillery schools. Information

about the SOJET program should include:

a. a list of courses and subcourses

b. eligibility requirements

I c. requirement for a course supervisor

d. enrollment/registration information

e. any other information deemed appropriate by a school

3. Discontinued Implementation Requirements.

a. A Course Guide no longer will be distributed to persons

requesting information about the program.

B. STUDENT ENROLLMENT

1. Functional Requirements. Student enrollment procedures for the

SOJET program should be essentially the same as those used for

enrolling into a correspondence course offered by the ACCP.

I

I

[ III-I
2. Implementation Requirements

a. Design an enrollment form (new edition of DA Form 145) that

can be used to enroll students in both SOJET program courses

and correspondence courses. In addition to supplying all

information now recorded on DA Form 145, 1 Dec 1975

(exceptions noted below), it is suggested that the redesigned

form provide space for recording:

1) Enrollment data:

a) type of enrollment--selected subcourses, full course

or full course plan selected subcourses.

b) 25 subcourse numbers, if enrollment is for selected

subcourses.

c) whether or not student has previously enrolled in

the SOJET program.

2) Biographic data:

a) present duty position--suggest that student write

title of duty position on back of form and that

IPD representative code on block 4 of form.

b) months in present duty position

c) total number of months in all related duty positions

d) primary MOS and skill level

3) Student-Supervisor Record Discriminator

a) A single number or letter to note if record is for

a student or for his supervisor.

b. Store enrollment forms locally.

c. Provide all necessary enrollment information in appropriate

school catalogs, as outlined in III-A.

3. Discontinued Interim Implementation Reguirments

a. The use of SOJET program course guides and enrollment packets

will be discontinued.

b. Potential students/supervisors will obtain information about

the SOJET program from a school catalog, a local source, or

by contacting an appropriate combat arms school.

111-2
Iv

I

C. REGISTRATION OF COURSE SUPERVISORS

I 1. Functional Requirements. Forms and procedures for registering

course supervisors must be developed. These should be as similar

as possible to those used to enroll students. Blocks 1, 2 and 4

of the supervisor registration form should be formatted identical

to Blocks 1, 2 and 4 on the student's enrollment form. This

requirement must be met so that registration data can be keyI punched and processed as though it were enrollment data.

2. Implementation Requirements.

a. The form currently used to register supervisors, ATSC Test

Form 145, July 1979, should be modified as described below.

1) Block 4--Supervisor Identification Number (SUPV EIN).

While interim procedures are in effect an EIN will be

used to distinguish students from supervisors. When

final SOJET procedures are adopted it is suggested

that a student SSN plus a separate digit be used to

distinguish students from supervisors. If this I suggestion is adopted:

a) the label "SUPV EIN" should be replaced by

I "STUD SSN"

b) space should be provided in either space 14 or

space 80 to record a digit to distinguish

between a student and supervisor record.

2) Block 6--spaces 52 through 80, designed to provide a

space for recording coded supervisor data, can be deleted. This information will not be entered into

enrollment record files.

D. FULL COURSE OR SELECTED SUBCOURSE ENROLLMENT

1. Functional Requirements. A student must be allowed to enroll for selected subcourses only, a full course or a full course plus additional selected subcourses. Enrollment forms and training

I records should distinguish between these three types of enrollments.

I

I

II
2. Implementation Requirements

a. Enrollment and registration forms must provide a space to

indicate (by check) the type of enrollment being requested.

b. Space should be provided on both enrollment and registration

forms to code the type of enrollment. Three types of

enrollments should be coded:

1) enrollment for selected subcourses only

2) enrollment for a full course

3) enrollment for a full course plus additional subcourses.

c. The award of Course Completion/Subcourse Completion Certificates

should be discontinued. In their place a "Program Completion"

certificate should be awarded. This certificate, along with

a training records transcript, should be sent to all students

who complete their enrolled-for program.

3. Discontinued Requirements.

a. The award of a "Letter of Commendation" to course supervisors

(page IV- ) should be discontinued.

E. GROUP ENROLLMENT

1. Functional Requirements. The same person must be allowed to

register as the course supervisor for any number of students.

It should be possible to:

a. link a course supervisor with all students for whom he is

registered as a course supervisor

b. determine when a new course supervisor applicant already is

functioning as a course supervisor for other students

c. identify all student and supervisor records that must be

changed to affect a change in course supervisors.

2. Implementation Requirements

a. Currently, a 3-place alphanumeric Group Code is used to link

students and course supervisors. The name of the supervisor

to whom a Group Code is assigned is recorded in a log book

of code numbers. This procedure is adequate and should be

continued.

111-4
I

I

b. Procedures should be developed for rapidly reviewing existing

I registration records to determine if the new supervisor

applicant already has been assigned to a Group Code.

I c. When a change in supervisor is requested, the name of the

proposed new supervisor sould be assigned to the Group Code

of the replaced supervisor. The name of the new supervisor

should be recorded in the Group Code log book alongside the

name of the supervisor being replaced. The practice of

assigning a new Group Code when a supervisor change is made

should be discontinued. I

F. CODE FOR IDENTIFYING SPECIFIC STUDENT-SUPERVISOR PAIRS

1. Functional Requirement. Procedures must be developed for linking

specific student-supervisor pairs. The number used to accomplish

this should appear on all training records for the specific

I student-supervisor pair.

2. Implementation Requirements.

I a. In the current SOJET program a student and supervisor are

linked by a special EIN (Enrollment Identification Number).

The use of EINs should be discontinued. Instead, procedures I should be developed for using the student's SSN. As an

example:

1) student enrollment forms and training records could be

identified by the student's SSN followed by a 10th

digit (a "I").

I 2) course supervisor registration forms and training

records could be identified by the student's SSN followed

by a 10th digit (a "2").

b. Enrollment forms and registration forms must be revised so

that they include:

1) a space to record student SSN

2) a 10th space to record whether the form/record is for

the student or the supervisor.

c. All TREDS programs for generating lists, printouts containing

student or supervisor information, etc. must be examined to

determine the revisions, if any, needed to distinguish between

student and supervisor data, assuming that the above sugges- I tions (2.a and 2.b) are adopted.

I

m 111-5
G. SEPARATE MAILING OF MATERIAL TO STUDENT AND TO COURSE SUPERVISOR

1. Functional Requirement. All lesson material requested by a

student must be mailed directly to the student. A corresponding

set of test material must be mailed directly to the student's

course supervisor.

2. Implementation Requirements. See "one-shot" mailing.

H. "ONE-SHOT" MAILING

1. Functional Requirement. It must be possible to mail directly to

a student all requested lesson material. A corresponding set

of subcourse test material must be mailed to the course supervisor. All test and lesson material should be sent as soon as

possible following enrollment/registration.

2. Implementation Requirements.

a. Programs for preparing mailing labels for students and for

supervisors must be developed. Student address labels should

contain the name of their course supervisor, and vice versa.

b. All material sent to a student should be sent under a single

cover. Currently each subcourse is sent as an individual

package. All test material sent to a course supervisor

should be mailed as a single package also. To expedite

this procedure circa 50% of the subcourse lessons/tests

should be prepackaged by course.

c. A program should be developed so that when a change of

supervisors occurs, the new supervisor receives only that

test material related to subcourse(s) not yet completed by

his student(s). Currently, a complete package of test

material is sent to a person who is taking over from a former

course supervisor.

d. Separate designators must be used to distinguish between

student lesson material and supervisor test material.

I. TEST SCORING AND RECORDING GUIDANCE

1. Functional Requirement. For each subcourse a pretest and posttest

must be developed. For each of these tests a scoring guide must

be prepared. This guide must inform the course supervisor

regarding how to score each test, and what to tell the student

when he fails a test requirement.

111-6
I

I

2. Implementation Requirements

I a. For each test (pre and post) a scoring guide must be

prepared.

I 1) For any particular subcourse the test items should be

grouped into no more than 10 requirements.

2) The pre and posttest should have the same number of

requirements, and each similarly numbered pre and

posttest requirements should cover similar content.

1 3) The pre and posttests should contain different test

items but be of comparable difficulty.

I 4) Extreme care should be taken to assure that the answers

provided for each test item are correct and track with

the appropriate test items.

5) For each test requirement the scoring guide should

contain specific guidance regarding what portions of

the lesson material the student should restudy if a

requirement is failed.

b. Test scoring guides must be printed and stocked by IPD.

c. Procedures for mailing test scoring guides to supervisors

already have been reviewed (page 111-6).

d. As already noted, a designator should be used to distinguish

between test and lesson material.

I e. Instructions for recording test results on an IPD SCAN

Sheet must be prepared and forwarded to course supervisors.

This can be accomplished by binding these instructions in

each subcourse scoring guide. Any modification to IPD SCAN

Sheets must be followed by the making of appropriate modifications to the test recording instructions.

J. ROLE OF PRETEST

I 1. Functional Requirement. For each subcourse a pretest should be

developed. Persons able to pass all requirements on a pretest

should receive credit for the subcourse. If a student fails any

requirement on a pretest he should be required to study the

entire subcourse and to prepare for a posttest on the entire

subcourse.

2o Implementation Requirements.

see page 11-12 and J-2 above

I 111-7
K. NOTICE TO INACTIVE STUDENTS

1. Functional Requirement. A notice should be sent to the Commanding

Officer of any student who: (a) has not submitted a test within

90 days following enrollment, or (b) has submitted one or more

tests, has not completed his program of study, and has not submitted a test within the past 90 days.

2. Implementation Requirements

a. A special letter (see page IV- ) must be developed for notifying

a Commanding Officer about an inactive student.

b. A program must be developed for scanning training records

each month and for printing a list of persons who are inactive

students. Also, this program should print out mailing labels

addressed to the student's Commanding Officer.

c. Using the above printout(s) and mailing labels, IPD personnel

must mail out the letters.

111-8
I

I

IV. FORMS AND LETTERS

I

I A variety of forms and letters are used to administer the SOJET

program. Most of these are similar or identical to those used to administer the ACCP. Paragraphs A through G contain brief descriptions of the

more important of these forms. Copies of the forms are located following

paragraph H.

A. STUDENT ENROLLMENT FORM

ATSC Test Form 145,July 1979 is used to enroll students. This is a

revised edition of DA Form 145, the form used to enroll students in correspondence courses. ATSC Test Form 145 should be modified as des- cribed in paragraph III-B. The major changes involve:

a. Section 4. Blocks for recording Primary MOS and Skill Level,

Present Duty Position, and Months in Present Duty Position

should be added. Also added should be a block to indicate

whether the record is for a student or a supervisor (Type

Record). See Section II.B.

b. To provide space for the above data the TREDS-NRI tape layout

for Section 4 will have to be reformatted.

c. The blocks to record RYE DATE by DAY and EYE DATE by DAY should

I be deleted.

d. Section 5 of ATSC TF 145 should contain spaces for listing the

m individual subcourses requested by a "999" enrollee.

e. Section 6 of ATSC TF 145 should contain spaces to record present

duty position, total months in present duty position and primary

MOS. This information should be coded in Section 4 of the form

by a member of the SOJET team.

B. SUPERVISOR REGISTRATION FORM

I Test Form la, July 1979 currently is used to register course superviscrs. The major changes which should be made to this form pertain to

Section 4 of the form, and are: I

I

I

i IV- I
I

a. In Blocks 5-13 the student's SSN should be recorded. Presently,

an identification number (EIN) is recorded here. This EIN no

longer is needed (see Section III.F).

b. Space for noting the TYPE OF RECORD represented by the form,

student or supervisor, should be provided (see Section III.F).

C. STUDENT TRAINING PLANS g

Test Forms 4a through 4e are "Student Training Plans." These forms

are used by students and supervisors to identify tasks which must be performed by the student, and to identify tasks for which further training is I

required. The Student Training Plans (STP) are for local use only. They

are contained in the Course Enrollment Package. In the final version of

the SOJET program the use of STPs should be discontinued.

D. REQUEST FOR CORRECT DATA

TSC Form Letter 15 consists of a letter sent to a student or supervisor requesting corrections to enrollment forms received by IPD.

E. INPUT FORMS TO TREDS

The following special purpose forms are used to input data to TREDS-.RI

a. TRADOC Form 548-R. A transaction worksheet used to annotate the

student or supervisor termination, reissue material, or granting

waivers.

b. TRADOC Form 555-R, Master File Worksheet. Used to record address

changes, etc.; and to issue additional subcourses upon request.

c. TRADOC Form 555-1-R. A continuation sheet used In conjunction

with ATSC Test Form 145a, Test Form lb, TRADOC Form 548-R, or

TRADOC Form 555-R.

d. ATSC Form 145, Change of Status Worksheet. Used by Student

Services, IPD to encode seven possible changes to student or

supervisor status.

IV-2
I

I

F. FORM LETTERS

I The following form letters are used by IPD to communicate with students,

course supervisors, or with their commander.

I a. TSC Form Letter 14. Sent by IPD to supervisor or student. Contains answers to inquiries received.

b. ATSC Form Letter 36. Sent by IPD to student or to supervisor.

Answers questions about status of student following PCS.

c. Test Form 39a. A replacement for ATSC Form Letters 38 and 39. Sent by IPD to student's commanding officer. Requests information

about student status or status of course supervisor.

d. Letter of Commendation. Signed by Director, IPD. Sent to a

supervisor's commander upon completion of all or part of the SOJET

OPS/INTEL course. It is suggested that the use of this letter Ibe discontinued (see II.D.2.d).

e. Test Form 9 (Revised), Notification of Change of Status or Mailing

I Address. Sent to IPD by student or by supervisor. Informs IPD

of a change in status or a request to change status. Also used to

provide new mailing address.

G. ACCP EXAMINATION RESPONSE SHEET

TSC Form 59 (SCAN Sheet) is used by IPD as an examination response

sheet. This form serves multiple purposes. First, TREDS prints leader

information and address on the form. The form is placed in an envelope

containing course/test material and serves as a mailing label. Secondly, TSC 59 provides a form for recording test results. Thirdly, with proper entries the form serves as a go/no go document input to TREDS.

H. TREDS-NRI SYSTEM OUTPUTS

The TREDS-NRI system produces a variety of printouts. Those of most

interest to program managers and course developers are listed below.

Master File List(MFL)

1. Transactions submitted on TRADOC 555-R

2. Codes initial enrollment information

3. Student or supervisor change of address

4. Addition of subcourses

I

IV- 3

II
TREDS-NRI OUTPUTS (continued)

INPUT Transaction Listing(ITL)

1. Transcations submitted on TRADOC 548

2. List of subcourses student/supervisor enrollment

3. Reissue of subcourse material (if needed)

4. Course deletion, waiver, final grade (100% for OPS/INTEL)

5. Information recorded on microfiche

TREDS INPUT List

1. A run of all transactions

2. Composite of MRL & ITL

3. Serves as a check for MFL & ITL

EDIT List

1. A run of information rejected from system

2. Printout of coding errors

3. Error must be corrected from source documents and resubmitted

Termination List

1. Printout of course completions

H Record Termination

1. Printout of termination list and completion course record

Microfiche Termination Record

1. Abbreviated form H Record termination printout

Student Mailing Labels

Pre-Addressed TSC Form 59(for each subcourse)

Master Shipping List

1. Material to be pulled by P&D

Completion Certificates

IV-4
STDN NOLETAPIAINDT

Iuevse nTeJbEtninTann SJT

ARYCREPNECECUSIRGA

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TP*MS sEw ________________al______________________entisStuent"P" Mts$O

NO CODE I _ _ __ _ _ __ _ _d

UNIT ADDRESS LINK I UNIT DESIGNATION (hay not be left blank)

is461 10

41 UNI ADDRESS LIVE 2 P.0. bOX 0R STREET (they be Iet blank) 6

SEQ TRANS L I I I I I I I I I I I I I I I I I 1 -

Pa. CODE 41 UNIT ADDRESS LINE 3 CITY. POST ORt APO STATE ZI CODE s

El - 1 16 135 I

2. FROM:. (hailina address to which subcoursua are to be sent)

SEQ TRANS L~eT NAME - FIRST NAMIE - MIDDLE INITIAL I 1O CODE I I_ I I I I I I I II I I I 1 1 1 1 1 I

II] [0 STUDENT ADDRESS LINE I UNIT DESIGNATION OR P.D. BOX OR STREET (May noct be left blank)

Is Is Ie

COURSE SUPERVISOR'S LAS1 NA,4E -FIRST N&%Z - MIDDLE INITIAL

%O CODE STUDENT ADDRESS LINE 2 CITY. POST OR APN SIATE 71? CODE

21 33 " S 3#'

3. 1 REQUEST ExROLLII IN.-

a.Check here It enrollment to for a complete tourse (check only one course title and so. branch)

Operatios SC? Operations AaatlSpec __Amer __Field Artillery

Incellisence SC? Intellisence Asat/Spee _ Infantry __Air Defense Artillery

b. Ch aeck her* If enrollment is for elected subcsurase only. List these subeourses, in Item S of the

Supervisors Regtistratioas Torm.

C __Oeck h hare If you are currently or hae" been previously enrolled as a SOAT student. I F ILL IN ALL. BLOCKS CXCEPSNADAED BLOCK$. SHAPED BLOCKS ARE FOR SC01OOL L'S1 OVILY.

SCHOOL RECORD SUET SEQ TORANS VIR PAE

ICOURSE SUDCOtIASE NMERIC 114K GROUP, N1MR

NUMBER SUBCOURSE NUMER SEO CODE GRADE VAR OR ID

I'M CS " BUX i

jbSCODE IRA"C RAUK EP.T

RSYE flAYF. EYE IY CREDIT NOURS ACCUHJLATtD

DAY ''Isl MONTH. DAY YEAR 1 H YA Y

ATSC TEST FORK 143, JULY 1979 aL.I Pepmod.tion Authofitod)

SOJET Program Student Enrollment Application Form
L. STUDDI DATA$ A mmTU

snvm n It? No. DAY ar1T11 TEAR Wit LAI

1 9 10 11 12 13 14 1$ 16 17 Is 2

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21 23 Y 26 I 2 3 3 8 4 MOAL ~NI r* TMAL Hutfl rA

am PWIlylw (UIMLT WIT) CALL ASSZGStIS) ZRAMM W"y POSITION

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so) __Aso&. Intelligence$S=

6. 1 IAII I M61S CaWLEIT THIS INSTRUMrO WMTIN MMl TIHt LINITS ESTABLISNEDB ST lE SCIOOL COMIANDART AND 1 MWEIMI TO IME THE aEqUIKEDITS

EhPee.y MOJI in.dat1 " SaIL.""J #Gamdt (Stm~olbo of ADD-41 ONE. do Job)

7. COOIS9 SWERVISCI:t

SIOAIUmZ D____________________ ATE

S. 0111? COTUWID NMDIAW

SICKATU_____________________ DATE

ljfr~ttodm partt.lg to ~0118"et qualtficatlonma. submisolon of application* and! toua.. avalasble are contaied to

the 50.3! Course GeliA.

110STRUCTIOPIS TO Ap9LlANTS

Complete by legily block printing only In an"a that ame not Gsaded. If additional sa s required. atack &operate shoots.

DO NOT fll in shaded areas Aroalblocks whuich contain bash marks may be used! to keypunch data for oft in aelAted

eyetems; enter only one character per hashmnark *4.. 1 a 7 14131112111412SS0

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oeade:foreammople. 4R M P ply7 V -- rI 01 3AIAUSO 00 "GUS OPP/WO 1 - USAF

so."e 4nd Zip code.inst be kef bleak If ands &#drug Hom 8 cdateise as 02: RAJAUS OrfiWO 09 USAR Wa 17. -115)1 03. RAIAUS SL 10. JIUS Wa so . Usc. APO aembel. Stats is a Itcd4oviae obbervitese jard esmac. VkvkdeA 0. - Maus 00 Is. - DCCfROTCOJRL to. -usuC

0 VA. 14- Took in. 0 fl. AR 00 33VFORBelL so CADIT 06* tT 00 14* as CIV 2TM . Ski* a Woued betc,"s ccorid da 1s 60~ei exace~k. RUN% 1 0?. - SAII O~F FWO Is - raw CIV atot. StMAte star bhm e le ft blank It MUt addroe.W Use oatlale btesa. OffteentwO sawe bradmak. AM othege leame blcalt. aft APO sene, StIN" a a 1.04"W~ obbesIAUMle; lee 4"002~. V0,1n04 Is VA. Rea. To* In MY. 01duk A -eimet 616,20" an od eldpeysesed -b.el C6 ITEM 8. &aqeeset only ee course mad a" %.esek. Raar Ofqtetembkwea enis m *In 10.111041,100" legs... laws

easeS In Lbel, ..R.. saetly. Saeter srade Onak he easle. PiC. SSG.SGM. HA3.

ITCH 4. Sfted"%s 41111. 555 -tse eah". spetels stedeme lem's SLYL9.1. 15AR OPPOOMWt set so esieeded 64121e dWIW WS Wlac, mewe WWe asnWm"l ledo of thado eetlae er. Ie es"Asee. I Juet - 6556. It woma of "b dame moe, rowe scampr Weet.

ITOS S. 6. 1 1,& 6t ait ee ipLeaq.

For aas. OIseN - C. Control 0(1t, - 0. Coamuddeflasad *atoee - 0. Wanas aineef* -W. Soakted atL Cadet. - 9 sad Fewts5a smddet. - OP.

SOJET Program Student Enrbllment'Application(2nd side)

IV-6
iSUPERVISOR'S REGISTRATION FORM DT

Supervised On-The-Job Extension Training (SOJET)

AP14Y CORRESPONDENCE COURSE PROGRAM I ~for &so Of this fl m, set SWET Caurt ee; the vr*P t 16WMY Is TVA0.

DATA REQUIRED BY THE" PRIVACV' ACT

AUTHORITY: to ume 301Z (8) &Rd is)

PRINCIPAL PURPOSE:io obtala loormttm *ecessary by Amp' schools to iomiaster student partlcipatimn the Army cortspndmnc

COors, Irirlm.

ROUTINE USES: used " schools to obtain basic au el d to determine eligibIlity for enrolment. 0rocess OpPlIctImn$. ma6a* tain sudoest records. and verform all other administrative fynctions inmrent in student admitistrtin. DISCLOSURE: men41tD. Filureto pr0 iot this 106"RtiOn Could result in the 6O iltCif "t being Wti to lutictoe, is the program

SUBMIT ONE COPY. SEE INSTRUC1ONS ON REVERSE

THau: U. Unit two hiCh assigned) TITLE OF APPROVING OFFICIAL

SEC TRANS _"

No CODEI I I I I I I I I I I I I I I I I

E W E l 21 LUNIT ADDRESS LINE 1 UNIT DESIGNATION (May not be left blank) 40

41 UNIT ADDRESS LINE 2 P.O. BOX OR STREET (may be left blank) 60

Q TRANS I

O C CODE 61 UNIT ADDRESS LINE 3 CITY, POST OR APO STATE ZIP CODE SO

i121 33 34 35 36 40

2. FROM: (Milling address to whtich Supervisor's materials are to be sent)

SUPERVISOR'S LAST NAME . FIRST NAME - MIDDLE INITIAL SEQ TRANS ______________________________________

NO CODE I I I 1 1 T 7

I [ 3 21 ADDRESS LINE I UNIT DESIGNATION OR PD BOX OR STREET (may not be left blank)40

41 STUDENT'S LAST NAME FIRST NAME MIDDLE INITIAL 60

SEQ TRS 61 80

S ODE SUPERVISOR'S ADDRESS LINE 2 CITY. POST OR APO

I I I I I I I 1 I I f I I -7

21 33 34 3536 40

3. 1 REQUES T ItEGISTRATON AS THE OJT SUPERVISOR OF (stu ent's ost . ;e} S t t's SSk)

a. Send -r tOn Ssu@p tisO' Sa 5Urt last Packets corre$lsooding to the $ubcourlts for which the student haS nraled:

(1) Student has enrlled in the following course (Check Coorse title and branch):

operations 6 o- Operations &lst/spec __ Armor Fi ?held Artillery

I _ Intellgence S61 - Intelligence isst/Sec Infantry __ Air Defense Artillery

(2) _ Chclk here if egroliment is for seected $ulcowrses Only: List these sbcourses In Item S.

D .- Check hero if you Currently art or have be r"istered as a SOJET Supervisor.

FILL IN ALL BLOCKS EXCEPT SHADED BLOCKS - SHADED BLOCKS ARE FOR SCHOOL USE ONLY.

Icom PC .cm SEQ TRANS ENR

CCC'!SPY (N NO CODE CODE PAS

13 I Is 16 |1 , COURSE SNUCNOAs I ,,I II nit ~ NMR

Test orom l, Jluly 19)9 (tocal e ErOdctio D CatAo,1) I V-7
II

Supervisor Registration Form (2nd side)

S. If the student has enrolled for selected subcourses only. list the subkourse numbers.in order. in the spces provided

belo. (see instructions). Attach agdItional sheet if more spaces needed.

U - U U - U _ _ __ U

V -- - - U U - U - - ___ U

U - -U - U U I_ U

U U - U U -_-_-_-U

U _ _ _ U _ U - U U

6. The following will be conpleted by the Course SuPerv4 Sor:

Pr w~ry MOS SSN AUTOVON

PRESENT DUTY POSITION SIGNATURE

DUTY GROUP NUMBER TRANS RANK BRANCN PRIMARY MS POSITION ZIP CODE OR ID COD

54 y~i SS ~ETiEiZ 52 S6 60 LJEIIJ 61 62 66 ET" 67 69 0380

7. 15. following must be completed by the Supervisor's Commnder.

SIGNATURE AND GRADE DATE

Complete t'y le;ibly block printing only in areas that are not shaded. O NOT fill in shaded areas. Areas/blocks which

ce-n.ain hash arks may be used to keypunch data for use in Automated systems; enter only one character per hashavark.

SiN RANK

Ef5MpI.E: 10741311121 ? SS G

II, 1. On the first line enter title of approving official; for example, the work "Camnander." Skip a block between the

V-cs. for example F4! I l | |Pj fl I I C State and Zip Code mly be left blank if unit address line 3

:ontajns an APO number. State is a two-letter abbreviation; for example, Virginia is VA, New York is NY.

.T*w 2. Skip a block between words as shown In example. Item 1 above. State and ZIP may be left blank if unit address

line 3-contains in APO number. State is a two-letter abbreviation; for example. Virginia Is VA. Fill in students Name

'ine I.

:',Em 3. Enter last name and SSN of the Student whom you will be supervising. If the student is enrolling fo, a complete

co'se Check title and branch which the student requested. If, on the other hand, the student is requesting only

se'ected subcourses check the box labeled 'Selected Subcourses ONLY" and list the subcourse n mbers in the spaces

o'ovided in Item S.

!:E4 4. Enter one of the following letters to identify your personnel classification In box 50. Civilian - C. General Officer - G. Comissioned Officer - 0, Warrant Officer - W. Enlisted • E, Cadets - D. and Foreign students - F.

&ranch (boxes S3. 54). Enter AR for Armor, IN for Infantry; 1A for Field Artillery; AD for Air Defense Artillery. tor other branches print the title above the boxes.

Rank. Enter rink, for example: PFC, SSG. SW. MAJ.

ITw S. If the student whom you are going to supervise Its erolling Only for selected subcourses, list these subcourse

,rers in the spaces provided. Note that your subcourse numbers start with a ^U instead of the '0." The letter "*r

*Cetlfles the materials as being the Supervlsor's Subosrse Test Packet. Otherwise the subcoursa numbers are identical.

ITPS 6 and 7 Ssif-*eplanator.

IV-8
SUPERVISED ON-THE-JOB EXTENSION TRAINING

(SOJET)

STUDENT TRAINING PLAN

FOR

OPERATIONS SERGEA SS TAjO T Ott RGEA

DU S TI~s,

*ACCP

I TEST FOR1 4 d

July 1979

EXTRACT

I

J IV-9

I
DIRECTIONS:

Column 1 - SUPERVISOR: Identify the tasks you, as the supervisor, expect

a person in this duty position to perform. For each task. enter "Y" (for YES)

if you expect the task to be performed by this duty position. Enter "N" (for

NO) if you do not expect the person in this duty position to perform that task.

Column 2 - SUPERVISOR: For each task checked "YES" in Column 1, rate the

level of skill which the person in this duty position must have to perform this

task in an acceptable manner. Use the Rating Key given below to wake these

ratings. Record your rating by entering the rating number chosen in the box

provided ia Column 2 after each task.

Column 3 - SUPERVISOR: Rate the level of skill with which your student

candidate can presently perform each of the tasks you have marked "YES" in

Column 1. You may wish to consult with the student candidate while making

these ratings. Use the Rating Key given below. Record your ratings by entering

the rating number chosen in the boxes provided in Column 3 after each task.

Column 4 - STUDENT AND SUPERVISOR: Order training subcourses. Student

candidate and supervisor should review the entries made in Columns 2 and 3 to

identify the candidate's task training needs. Identify subcourses desired by

entering "Y" (for YES) in the box provided for each subcourse in Column 4.

Enter "N" (for NO) if you decide the student doesn't need the particular

subcourse. Use Column 4 when entering the course or subcourses desired on the

Student's Enrollment Form and the Supervisor's Registration Form.

Rating Key: Levels of Task Performance Skill (Columns 2 & 3)

Rating

1 EXTREMELY LIMITED - Can do simple parts of the task. Needs to

be told or shown how to do most of the task.

2 PARTLY PROFICIENT - Can do most parts of the task. Needs help

only on hardest parts. May not meet local

demands for speed or accuracy.

3 COMPETENT - Can do all parts of the task. Needs only a

spot check of completed work. Meets

minimum local demands for speed and accuracy.

4. HIGHLY PROFICIENT - Can do the complete task quickly and

accurately. Can tell or show others how to

do the task.

(Sample Student Training Plan - continued)

IV-10
STUDENT NAME:

OPERATIONS SERGEANT/ASSISTANT OPERATIONS SERGEANT - TASKS FOR ALL BRANCKES OF THE COMBAT AlmU

Col Cul.2 Co.3 Ci g Task Skil Present Sms~

Rurbe irwd Reqwerd SkiN

Duty Position: OPS SCT/ASST OPS SGT /Ar Mew u Im f fmv suwa r or 9

Combat Am or Ame a 468. s 9

6 -/

OSO0. 1 MAINTAIN PUBLICATIONS --

01. Use chargeout Card. 0 0 0

02. Determine Publications for Library. 0 C 0

13. Request Publications and Update Master List. 0 0 0 4#. Supervise Posting of Charges to Publiestions. 0 0 0

OSOO2 SUPERVISE PPrPARATION OF CORRESPONDENCE

#l. Proof Military Letters. C3 0 0

f2. Proof Indorsemenis. 0 0 0

13. Proof Disposition Forms. [ 0 0

04. Proof Non-Mllitary Letters and Memorandums. [ 0 0

OSooo3 SUPERVISE MAINTENANCE OF Af FUNCTIONAL FILES

OSOoo4 MANACE TRAINING RESOURCES _ _ _ _ _ _ 1 - 01_

#1. Coordinate Training Schedules. C C C 02. Prepare Training Ammo Forecast. 0 0]

OSOoos EVALUATE CONDUCT oF TRAINING _

#1. Prepare for Observation of Training. 0 0 0

2. Observe Conduct of Training. 0 0 0 03. Evaluate Training. 0 0 0

OSO006 PREPARE UNIT READINESS REPOT _ _

oSoo07 PLAN AND COODINATE CEREMONIES _

#2. Determine Support Requirements. 0 0 0

:2. Determine Sequence of Events. 0 0 C #3. Prepare Letter of Instruction (LI). 0 0 0

OSOOOB SUPERVISE PREPARATION OF BRIEFING CHARTS_______

0S0009 PREPARE LOADING CARDS FOR GROUND/AR MOVEMENT_____

OSOOlO PREPARE FOR GROUND MOV-MENT OPERATIONS

fl. Organize the Steps to be Performed. 0 0 0

f 2. Develop Vehicle Lead and Road Movement Plans. 0 0 0

03. Prepare Road Movement Strip Map. 0 0 0

14. Assemble Road Movement Operations Order 0 0 0

(OPORD).

#5. Assemble Information for FRAG Order. 0 0 0

OSOOll PREPARE FOR AIR DEPLOYMENT

#1. Determine Aviation Requirements to Support 0 0 0

Movement.

02. Prepare Loading Plans for an Air Movement. 0 0 0

03. Assemble Air Movement Operations Order 0 0 0

(OPORD).

0.. Prepare Briefing on Movement. 0 0 0

(Sample Student Training Plan - Continued)

IIV-11

I
US ARMY TRAINING SUPPORT CENTER

STUDENT SERVICES DIVISION (ACCP)

NEWPORT NEWS, VA 23628

SUBJECT: Request for Enrollment

Inclosed application(s) returned for the following reasons:

a. Completion or clarification of items

b. For inclusion/verification of primary MOS (Item 7).

c. Completion of indorsement on back of DA Form 145 and submission through command channels.

d. USAR School Applicants requesting one or more phases of the

BOBC or BOAC Courses are required to forward DA Form 145 thru

the USAR School Commandant and the appropriate Branch School

Liaison Officer in turn, for verification of the requirement

to complete the requested phase(s) by correspondence.

e. USAR personnel not on active duty must indicate the calendar

day and month RYE date (Item 5).

f. Requested subcourse/course has been discontinued. Current

listing of correspondence courses is inclosed.

____. The automated student record system we use does not permit

enrollment in two courses or in a course and individual subcourses at the same time. Applicant should indicate his first

selection; upon completion, he may request enrollment in the

other.

h. Requested subcourse/course is not offered by this school.

Request should be forwarded to:

TSC FL 15 6957s

Rev 8 Jul 77 1V12
PERSONAL IN MATURE WMEN FILLED IN

TRADOC EDUCATIONAL DATA SYSTEMS (TREDS)

NONRESIDENT INSTRUCTION (NRI) APPLICATION

(TRADOC Pow 11-6)

T ANSACTION WORKSHEET

Sch ool Red Student's SSN (old, or Trans

Code Code SS Range for Sa; S'.ee's Sri.der's SSN (new) Code

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ZOld New

Course Course

No N

25 26 27 23 29 30

Subcourse Lan No/ Eze Nu. Grade C:e4tj Date

,Sgc=-.se ,=etr Seq Code Exam 'e. cr Gp £r )aou.s Day Mont Yes?

31 .2 33 34 353 6 37 3 39 40 41 42 43 44 45 46 47 48 49 5051 52 53

.es Sobcowme

Issue Date .ew EYE Date Subcec.-s e S-.-ccv.se .'-= br Seq Code Day N! on t Year Day M on t Year Ed "

54 SS 56 57, 8 59 60 61 62 65 66 67 61 69 70 71 73 73 ;4 75 7 6 11

!Po

F'.'ased Ce ",ae C':ange a~d £. / RY Cei~t Hour C'--ing,

Ood I:H UTc

il ii 34 .') .'4l P, 21 Jl i 4; l- 43 , l. 4 7 ? i

I IV-1 3

f 'DOC SA. -R . ,*a.. nia ar, aboi,..,t. PERSONIL IN HATURE wh-4 Fl!.LED IN
PERSONAL IN NATURE WHEN FILLED IN

TRADOC EDUCATIONAL DATA SYSTEMS (TREDSP

NONRESIDENT INSTRUCTION iNRI. APPLICATION

STUDENT MASTER FILE WORKSHEET

SCIIIIIIL W.Cow

Collk: COD% 9TL*DF. NT S -09%

TsTLE OF API'ROV!NG O.FFICIAL.

EEO TRA.'. I .o CODE1 O I1lI II I I I I 

UNIT AD!)RFQ. LNE I UNIT DEI.f;NATION : ""e S f", C:..

I , 

U. IT ADDH 1 € T" I.I.E 2 P o. SOX v- T F.F:T 1.4,

-Q TRANS • . CODE

CDF UNIT ADDRES~S LIE 3 C, t P~av, w APO STATE ZIP c 0n!

.,-. ! I I I I II

*~~ . to~ obp sent:

I-ACT %AME FIRST NAME MIDD E I.%:TIAL

TRANS ____________________________________

ST.'N T ADDRESS LINE I UNIT DESIGNATION OR PO BOX OR STREET I-' Cv n:t l. -

F I" I I I I I I I I I I I I I

CT '--T APDRFzc LINE YO BOX OR STREET r* c i ... A,.. !,,(,IS

* 1 I I II I I I

$_Q T RAN 61

n rl FTIfE.T ADDRESS LINE I CITY. POST OR APO s rATE ZIP CODE

S .,. TRA.NS EK ORRSE N I. CODE CO" PHIASE .MABER

:Is 1 19 20 2 22

$LtBCRS NtA IERIC INR GROUP NUMBER

S:cVwU.SE .t:%MBER !. .Q CODE GRADE VAR OR iD

=EJIJI II iE I D L I III

2 ,11 - .2 11A 32 ,13 4 is 36 37 IS

PERS COIP PERSON.4I. SULK I C

LA$. Cc-OE BRANCII RAK REQD REP TY

~Ei WDI I Ew IIIzi

L, 1 52 '3 '4 S6 .47 3A So 0 61 62 1 . I

RYE DATE EYE DSATE CREDIT 1It, RS ACCtV.%1LATE:

.JAY MONTH YEAR DAY VOATH VEAP EVE RyE

IV-1 4

TRADOC %I,| F(,RK ".,.114 SSS-R,A.,.Io,., ?.iitIU.S FPTO~ ARE RE00 O,.'OL?.T IF 1 PERSONAL IN NATURE WHEN FILLEO It
PERSONAL IN NATURE WHEN FILL11O IN

TRADOC EDUCATIONAL DATA SYSTEMS CTPEOS)

NONRESIDENT INSTRUCTION (NRI) APPLICATION

STUDENT MASTER FILE WORKSHEET

(TRADOC PAM 1-S)

ite;ca data tord cohr.ns 1.13 e. TRADOC rem Sss.R or DA 14lj

SEQ TRANS

NO CODE

LED

14 Is 16

SUBCR. NUMERIC ENR D SUBCOURSE NUMBER SEQ CC- GRADE VAR ILE[I]II 2 DII [

17 22 23 24 '5 26 27 28 29

SUBCRS NUMERIC ENR - SUBCOURSE NUM13ER [SEQ CODE GRADE VAR

31 36 37 38 S 40 41 42 43

SUBCRS NUMERIC E"R

SUBCOt'RSE NUMBER SEQ COIE GRADE AR

45 so 51 52 53 54 53 56 57

SUBCRS NUMERIC ENR

SUBCOURSE NUMBER SE0 CONE GRADE VAR

59 64 68 9 71

Repeta data cead colu-nns 1-13 of TRADOC Form S$.R or DA 14S

SEQ TRANS

NO CODE

14 15 16

SUBCRS NUM1ERIC ENR

SUBCOURSE NUMBER SEQ CODE GRADE VAR Ili 1 -1 -I El

17 22 23 24 5 26 27 28 29

SUSCRS NUMERIC ENR

SUBCOURSE NUMBER SEQ CODE GA VAR

31 36 37 38 39 40 41 42 43

SUBCRS NUMERIC ENR

SUBCOURSE NUMBER SEQ CODE AD VAR

45 S 52 . 53 S4 55 56 S7

SUBCRS NUMERIC ENR

SUBCOURSE NUMBER SEQ CODE r'RAD VAR

S9 64 66o7 68 69 70 71

TRAOOC . "SS5I I-R ,, ofi.aee,,,,., .. IV-15 ?FRSONAL IN NATURE WHEN FILLED IN
Change of Status Worksheet

(Fo RT 4)

1. Student SSN I I I

(1-9)

DAY 74ONTH YE/M

2. Record Type F 3. Today's date LA I I ITH1 YE

(10) 13 14 1516 17

(last digit

only)

4. Type of Change

18 19

01 Student transfers

02 Student's supervisor transfers

03 Student assigned new supervisor

04 Student disenrolls

05 Student completes enrollment

06 Switch from Supervisor-SOJET to Commander-SOJET

07 Switch from Comander-SOJET to Supervisor-SOJET

5. Coments: [I.- i_

.20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40

41 42 43 44 45 46 47 48.49-50 51 52 53 54 55 56 57 58 59 60 61 62 63 64

65 66 67 68 69 70

6. Trans Code LII

(80)

DATA REQUIREO BY THE PRIVACY ACT

AUTHORITY: 10 USC 3012 (3) and (G)

PRINCIPAL PURPOSE: To obtain information necessary by Army schools to administer student participation In the Army correspondence

course proram.

' UTINZ USES: Used by Army schools to obtain V--.tc data needed to determine eUgibltsty for eruollment. process applications, mainrtan student records, and perforn all other administrative functions inherent In student adrministration.

DISCLOSURE: Mandatory. Failure to provide this information could result in the applicant not being able to participate in the prol: .

Replaces Test Form 13,

ATSC Form 145 12 Dec 77, which is obsolete. 38 -71

1 Mar 78

IV- 16
I

US ARMY TRAINING SUPPORT CENTER

STUDENT SERVICES DIVISION (ACCP)

NEWPORT NEWS, VA 23628

STUDENT MEMO DATE

7 -7 SSN

SCHOOL CODE

Reference your inquiry received

Additional subcourses are being shipped under separate cover.

Subcourses are being re-issued.

This action is necessary because we cannot replace missing or

mutilated reference materials from a previous issue.

Exam response sheet for subcourse is inclosed.

A copy of your record is inclosed. Please note carefully all information which has been highlighted.

Other:

iIncl

as

TSC Form Letter 14

Rev 8 Jun 77 IV-17 695-78
DEPARTMENT OF THE ARMY

U. S. ARMY TRAINING SUPPORT CENTER

FORT EUSTIS. VIRGINIA 23604

US ARMY CORRESPONDENCE COURSE PROGRAM

ATTSC-AC-SS

SUBJECT: Student Change of Station

1. Students enrolled in the Operations/Intelligence program of the Army

Correspondence Course Program are disenrolled when they change station.

2. If you wish to reenroll, in order to continue the training or to

enroll for different subcourses, you will have to file a new application.

3. Do not file a new application until you reach your new duty station.

The new application will require that you obtain a supervisor and fill

out a Student Training Plan (TF 4).

S.BUR

4Chi *tdnt Se vices Division

Replaces Test Form 14,

8 Feb 78, which is obsolete.

ATSC Form Letter 36

1 Mar 78

IV-18
I

DEPARTMENT OF THE ARMY

W U. S. ARMY TRAINING SUPPORT CENTER

FORT EUSTIS. VIRGINIA 13604

US ARMY CORRESPONDENCE COURSE PROGRAM

ATTSC-AC-SS

SUBJECT: Student's Name

Course Supervisor's Name

TO:-

1. The above named student has been receiving Supervised On-the-Job

Training (SOJET) for an NCO Operations or Intelligence duty position.

To participate in this program each student must have a current course

supervisor registered with the Army Correspondence Course Program.

a. Since enrolling 3 or more months ago the above named student

has yet to submit a test.

b. After submitting one or more tests, the above named student

has not submitted a test for at least 3 months.

2. Please respond to the questions which have been checked below and

take the requested actions.

a. Is the student still in your command? Yes No.

If Yes, is the student still interested -inconti'nuing in the

program? es__Yes No

b. Is the course supervisor named above still available to the

student? Yes No. If Yes, is he willing to continue

as a course supervisor. Yes No

c. If Yes to all questions above, please encourage the student

and supervisor to renew their efforts to submit SOJET test

results.

d. If No to either question in 2b, and the student is still in

your command and still interested in being a student, please

assist the student in identifying a senior NCO or officer

willing to assume the role of course supervisor. One copy of

the necessary forms and instructions for registering as a

SOJET course supervisor are enclosed.

Test Form39a, July 1979. Use in place of ATSC Form Letters 38 & 39

IV-19
e. If the student has had a change of address for any reason,

please indicate to the best of your knowledge the student's

address and duty station.

Student's Address and Duty Station:

3. Check here if you wish to receive a Course Guide.

4. Please return this notice to ACCP in the accompanying envelope.

Inclosea completed Supervisor's Registration Form, if required.

1 Incl S.B SChdent Services Division as dn

CF:

Student

(Test Form 39a, continued)

IV-20

I
I

I

DEPARTMENT OF THE ARMY

U.S. Army Training Support Center

U.S. Army Correspondence Course Program

Newport News, Virginia 23628

ATTSC-AC-SS Date

SUBJECT: Change in SOJET Program for

Student's Name SSN

TO: Army Correspondence Course Program

US Army Training Support Center

ATTN: 888 (OPS/INTEL)

Newport News, Virginia 23628

1. The following changes are requested (check paragraph(s) that apply):

a. The presently registered course supervisor will no longer

be able to serve as supervisor for this student.

b. _ A Supervisor's Registration Form for the new course

supervisor is inclosed.

c. The student ( ), supervisor ( ) (Check one) has not been

reassigned but has changed mailing address:

Mail to:

d. The student has been/is being transferred to a new unit.

The address of that unit is:

e. _ The student requests to withdraw from the program.

Signature Rank

Printed Name SSN

Unit Designation Unit Address

DATA REOUIRED Y WE PRIvACY ACT

AUTHORITY: 20 USC 3012 (a) ad (0)

PRINCIPAL PURPOSE: TO oblahl ttloumaon sceeuary by Army ,-hoob to eahmi.t ssd..t o ycttloo Is the Army cormspota4.a

OUTINIE USIS: Used by Atmy seboo to obisi basik data aeeed to dol5 Staie II titlity fo etlomrel nt. Prestm pplcats . ,ntea. wain Student tscoid. 404 Perform A otber m ia=1tatI,. fu sell o ahakeyt t I&a udent admInlUtIorS .

ISCLOSURIE: UIEMa loy. Praut to provid, this Intfemnaton tould metult in the applicant not being able to purlcynet. Is the b01sm5 .

Test Form 9a, July 1979. Replaces TF 9 of B FESB 78 Local Reproduction Authorized

I
THE ARMY INSTITUTE FOR PROFESSIONAL DEVELOPMENT

ATTSC-AI-SS

SUBJECT: Letter of Commendation

1. has recently been supervising

in the Operations/Intelligence Supervised On-Job Extension Training

Program. Supervising a student involves administering and scoring tests,

helping with lesson material, and maintaining informal records. This

work was accomplished in addition to regularly scheduled duties. During

this period, the student completed credits of study.

I. The supervisor is commended for the work performed during this period.

s/DANIEL

JOHN S. DANIEL

Lieutenant Colonel, Infantry

Director

CF:

IV- 22
1 . 

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' 

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I 

I 

l 

.... 

~ I 

-I 

-I 

I -

-i 

I -

c 

I 

-' 

-I 

-I 

i 

-

i 

r 

-

I 

-

-

-

-

-I 

I 

-I 

-

ACCP EXAMINATION R:=S?C~!SE SH:.:ET 

m m m w o 

.:r c:D Q) C) (D 

CD C) m CD G::l: '"''- C) C) C) CD 

G) CD 0:): 

L_ 

' 

~------------------------------

-------------I'.,'STF:UC110NS--------

I IIi 

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I

V. SPECIAL FEEDBACK REPORTS I

On a monthly or quarterly basis IPD prepares a number of reports of

use to program managers and to senior management of Army Schools. However,

with the exception of a test item analysis report, no reports are produced

by IPD specially for use by course developers. This section contains f examples of:

a. Forms for collecting information of use to course developers.

b. Reports of interest to course developers.

These forms and reports are discussed in more detail in Section VI of the

final report of which this Annex is a part.

A. STUDENT SUBCOURSE CRITIQUE FORM

This form (Figure V-1) can be used to collect critical comments about

subcourse lesson material.

The form should be located at the end of each subcourse lesson packet

and should be easily detachable from the packet. Also, it should contain

instructions for completing fhe form and for returning it to IPD. IPD's

address should be on the reverse side.

IPD should maintain a file of the returned forms by proponent school, and should forward the forms to the appropriate schools on a monthly basis.

I B. SUPERVISOR SUBCOURSE CRITIQUE FORM

This form (Figure V-2) can be used to collect critical comments about

test scoring material or lesson material from course supervisors.

The form should be located at the rear of each supervisor subcourse

test packet. Instructions for using and returning the form, and for

processing the form once returned are the same as those provided for the

Student Subcourse Critique Form.

C. NOTIFICATION OF CHANGE OF STATUS FORM

This form (Figure V-3) can be used to report changes in supervisor or

student status. In turn, the data provided can be used to estimate

personnel turbulence rates.

It is suggested that the form be located at the rear of each subcourse

lesson packet.

V i V-i
D. STUDENT PROFILE REPORT

This report (Figure V-4) can be used to provide student profile information in response to such questions as: who is enrolling for course

XYZ? Who is failing Subcourse OSOO50? Who is enrolling but never submitting a test?

All of the data contained in the report would be captured on a revised

enrollment form described in paragraphs III.B and IV.A of this handbook

Preparation of this report will depend on developing a computer program

that (a) can identify from training records those persons who meet certain

criteria, and (b) can print selected background data for persons identified

in step (a).

The program should be designed to identify the following enrollees:

o persons enrolled in any specific course.

o persons who have enrolled in a course but never submitted a test

o persons who have not submitted a test within so many days and

who have not completed their program of training.

o persons who have completed their program of training.

The above program should be capable of preparing a report for active

Army students only, NG/USAR students only, or both sets of students.

E. TRAINING STATUS REPORT

This report (Figure V-5) can present a yearly overview of enrollment

and program and subcourse completion data. It should be useful for determining trends relating to such data. It is suggested that:

a. A training status report for the entire SOJET program be prepared

on a monthly basis. This can be accomplished manually using

data from reports now generated by IPD.

b. A monthly status report for each of the 16 SOJET courses be

prepared. A computer program should be developed for doing this.

The data can be obtained from training records.

F. SUBCOURSE UTILIZATION AND TEST SUBMISSION REPORT

This report (Figure V-6) can be used to identify those subcourses that

may not be cost-effective. It shows the number of subcourses issued per

month (IPD already has a report that generates this data). Also, the report

shows the number of tests submitted per month for each subcourse. Subcourses

that seldom are requested (issued) and subcourses for which tests seldom are

submitted are candidates for further analysis to assess their costeffectiveness.

V-2
I

G. ITEM ANALYSIS REPORT

IThis report (Figure '-7) can show for each SOJET subcourse the number

of students who failed the pretest, the first posttest, or the second

posttest. The report can be prepared using procedures already developed

by IPD.

Copies of the foregoing reports are located on the following pages.

V-3
Student Subcourse Critique Form

Subcourse Number

Instructions: Return this form if you have critical comments to make.

a. Record number of subcourse you are commenting about.

b. In Item 1 below check all comments that apply to subcourse.

c. In Item 2 below explain nature of comment & provide solution

if you have one.

d. Use additional sheets of paper for comments if needed.

e. Fold form and staple twice and mail.

Item 1: Check (v) all comments that apply to listed subcourse

a. Lesson material incorrect or obsolete.

b. _ Lesson material difficult to understand.

c. Lesson material and test questions do not agree.

d. _ Answer(s) to some test questions are incorrect.

e. Lesson material not relevant to job duties.

f. Other:

g. Other:

Item 2: Provide more detailed description of comment and suggest a

solution if you have one.

Figure V-i. Illustration of Student Subcourse Critique Form

V-4

I
I

Supervisor Subcourse Critique Form

Subcourse No.

Instructions: Return this form if you have critical comments to make.

a. Record number of subcourse you are commenting about.

b. In Item 1 below check all comments that apply to subcourse.

c. In Item 2 below explain nature of comment & provide solution

if you have one.

d. Use additional sheets of paper for comments if needed.

e. Fold form and staple twice and mail.

Item 1: Check ( ) all comments that apply to listed subcourse

a. Test scoring guide is:dlfficult to use.

b. _ Answers provided in test scoring guide are incorrect.

c. Lesson material incorrect/obsolete.

d. Lesson material difficult to understand.

e. _ Lesson material not relevant to job duties.

f. Other:

g. Other:

Item 2: Provide a more detailed description of comments and suggest a

solution if you have one.

Figure V-2.111ustration of Supervisor Subcourse Critique Form

V-5

I
NOTIFICATION OF CHANGE OF STATUS OR MAILING ADDRESS

Please return this form to Institute for Professional

Development whenever one of the conditions listed below

occurs.

1. SUPERVISOR STATUS (Check all that apply)

1. Supervisor will no longer be able to perform supervisory

duties.

a. Student needs new supervisor.

b.- New supervisor has been located. Supervisor Registration form is, is not attached.

2. Supervisor's mailTaddress as changed but he still will

function as supervisor. New address is indicated below.

2. STUDENT STATUS (Check all that apply)

1. Student requests to withdraw from further course work.

Reason is indicated below.

2. Student is changing unit but wishes to continue course

work. New unit address is indicated below.

3. Student's mailing address has changed but student remains

in same assignment. New address indicated below.

4. Other change. Describe below

3. Effective date of change_ _ont

Month Day Year

4. Student's

Name SSN

5. Supervisor's

Name SSN

Test Form 9 (Revised) Oct 79

FIGURE V-3. SUGGESTED FORM FOR OBTAINING INFORMATION ABOUT STUDENT

AND SUPERVISOR STATUS AND MAILING ADDRESS CHANGES

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I

I

VI. FUNCTIONAL DESCRIPTION OF SOJET DELIVERY SYSTEM (REVISED)

A. OVERVIEW

This section contains functional diagrams depicting the actions and

decisions that must occur in order to administer the revised version of

the SOJET program. A brief description of the purpose or function served

by each block is provided. In many instances the function of the block

is evident from the name or notation contained in the block.

Procedures for administering the SOJET program, and other correspondence

courses as well, can be divided into three sets of procedures dealing with:

o enrollment procedures

o processing procedures

o special operations procedures

Enrollment procedures cover the actions required to enroll a student and

to register a course supervisor. "Process" procedures cover the actions

required to distribute lesson and test material and to maintain training

records. "Special Action" procedures include those for mailing special

forms/letters to students/supervisors/commanding officers, terminating or

changing the status of students, and generating a variety of reports for

program managers and course supervisors.

The major points to note with respect to the revised SOJET procedures

are:

a. With few exceptions they are the same as those now employed to

administer the SOJET program. In many instances they are

considerably simplier than those first used to administer the

SOJET program.

b. Many procedures are the same or similar to those used to administer

traditional courses.

c. All procedures can be implemented using computer-based management

procedures which are in the process of being implemented at IPD.

d. Detailed procedures for completing the forms used with the SOJET

program have not been provided. In almost all instances these forms should be completed using procedures currently used with similar SOJET program forms.

The reader should be aware that during CY 1980 IPD plans to implement

a new computer-based system for managing correspondence courses. As this

occurs, all forms and procedures proposed in this handbook should be examined

and revisions made as appropriate.

VI-1
B. ENROLLMENT PROCEDURES

Overview

Enrollment procedures for the SOJET program can be divided into six

steps as shown in the diagram below.

Disseminate Program Information

Complete Enrollment Requirements

Process Enrollment Applications

Establish Enrollment/Training Files

Distribute Lesson/ Inform Students

Test Material of Acceptance

Step 1. Disseminate Program and Enrollment Information. Persons

interested in learning more about the SOJET program or enrolling in the

program must contact IPD. IPD sends an Enrollment Package to these persons.

Step 2. Complete Enrollment Requirements. To enroll in a SOJET course

a student must obtain a course supervisor. Together these persons formulate

a plan of study and complete a student enrollment form and a supervisor

registration form. These are forwarded to IPD.

Step 3. Process Enrollment Application. The SOJET team at IPD

processes applications by reviewing them for correctness and completeness.

As required, applications are returned for correcting. Because of the

requirement for a course supervisor, enrollment into the SOJET program

necessitates processing two different types of enrollment forms, one for the

student and one for his course supervisor. Also, students can enroll for a

complete course, or for more or less than a complete course. These two

categories of enrollments must be processed somewhat differently.

Step 4. Establish Enrollment/Training Files. For each student/

supervisor pair files must be established in the TREDS-NRI system. These

files will contain personnel information and training records. The files

can be used to produce a variety of reports for use by program managers and

course developers. In addition, this portion of the enrollment process

identifies the lesson and test material to be sent to students and supervisors, and generates mailing lists and mailing labels (SCAN Sheets) to be

used for that purpose.

Step 5. Distribute Lesson/Test Material. This is accomplished by

the Production and Distribution Section of IPD. Unlike traditional courses,

all lesson material requested by a student is sent to him at one time (oneshot mailing). In a similar fashion, all corresponding testing material

is sent at one time to the student's course supervisor.

VI-2
i

I

Step 6. Inform Student of Acceptance. The student is informed by

IPD that he has been officially accepted as a student. Along with a letter to this effect, the student is sent a pamphlet containing a description of the requirements and responsibilities of a student in the SOJET program.

The following pages contain a block by block description of the

purpose and/or activities pertaining to each of the six steps in the

enrollment process. A detailed flow diagram of the enrollment process is

contained in Appendix A.

I

I Vl -3
Enrollment Procedures: Functional Description

Block 1. Request to Enroll.

Forms for enrolling in the SOJET program are not

available at army installations. Therefore, persons

wishing to enroll in the program or those wishing

more information about the program must contact IPD

by phone or by letter. These contacts may be made

by potential students or course supervisors, or by

others such as training officers and NCO's.

Block 2. SOJET Team Receives and Processes Requests.

Requests for information about the SOJET program

are routed to the SOJET team. In most instances,

the request can be handled by mailing a SOJET enrollment package to the person making the request. However, if a request is received by mail, certain

actions must be taken if the request cannot be

honored directly.

a. If the request is to enroll in a SOJET course,

the person must be informed that he must complete an enrollment form and obtain a course

supervisor.

b. If the request contains misinformation about

the SOJET program, a decision may be made to

correct that information.

c. If the SOJET team is out of enrollment packages,

the person must be informed that his request for

information about the program will be honored

as soon as they are available.

Most of the foregoing decisions can be made over the

phone. Otherwise, a standard TCS Form Letter #14

is used to inform the person of the course of action

he should take to gain acceptance into the SOJET

program.

Block 3. Can Request Be Honored? See Block 2 above.

Block 4. TCS Form Letter 14.

A letter used to reply to requests for information

about correspondence courses. See Block 2 above.

SOJET staff prepares TCS LTTR 14 and mails to requestee. Address and nature of request is recorded

in correspondence log book.

VI-4
Block 5. SOJET Team Addresses and Mails Enrollment Package.

Most requests for enrollment in or further information

about the SOJET program can be handled by sending

the requestee a SOJET enrollment package. This

package contains information about the program and

includes enrollment and registration forms. (See

Section II, para A ). The SOJET team obtains an

enrollment package, fills out a mailing label

(DD Form 18), and sees that the package is mailed

at First Class Rates. A log is maintained of the

number of course guide packets mailed out, and the

addressees.

Block 6. Enrollment Package.

The enrollment package contains: a Course Guide,

sample lesson and test material, a Student Training

Plan for each of the four SOJET courses, two student

enrollment forms (ATSC 145a) and two supervisor

registration forms (TF ib). These two forms,

located in Section IV, are slightly revised versions

of forms currently used in the SOJET program.

Block 7. Student/Supervisor Select Subcourses.

Procedures for enrolling/registrating in the SOJET

program are contained in the SOJET Course Guide.

In summary, they involve:

STUDENT APPLICANT

a. Obtains a duty position supervisor who agrees

to serve as a course supervisor.

b. In conference with the course supervisor,

identifies the course or subcourses to request. A Student Training Plan (STP) for

each of the SOJET courses is provided as an

aid in accomplishing this.

c. Completes the student enrollment form, ATSC 145a.

COURSE SUPERVISOR APPLICANT

a. Using Student Training Plans, identifies tasks

for which student is responsible. Of these

tasks, identifies those for which student needs

further training. Subcourses related to these

tasks are ordered. STP kept as a record of

which subcourses are ordered.

b. Completes Supervisor's Registration Form (TF lb).

I

I vI-5
Block 8. Student/Supervisor Forms.

Course supervisor forwards forms to IPD for processing. The student enrollment form, ATSC 145a,

is almost identical to DA Form 145, the form used

for all ACCP enrollments. Test Form #lb, the

Supervisors' Registration form,is unique to the

SOJET program (see Section IV, this handbook). The

front side of TF #lb is very similar to the front

side of DA Form 145. This is because the supervisor must be entered into the TREDS-NRI files as

though he were a student. Special designators are

used to distinguish between student and supervisor

files. (See Section II, Para this handbook).

Block 9. SOJET Team Receives and Processes Enrollment.

Requests to enroll in the SOJET program are forwarded

to IPD using a special envelope. The Office code on

the envelope, plus a special strip on the envelope,

informs mailroom personnel that the envelope should

be routed to the SOJET team. The various actions and

decisions that the SOJET team makes during the enrollment process are discussed under the next few

blocks.

Block 10. Is Enrollment Request From an "Old" Student?

Students already enrolled in the SOJET program can

request to add or delete subcourses from their

original plan of study. Also, a student may enroll

in and complete one SOJET course and then enroll in

a second course.

a. Block 3 of the student enrollment form contains

a space to indicate whether or not the enrollment is from an "old" student.

b. If "Yes", the team proceeds to Block 11.

Block 11. Team Checks Fiche Racord for Codes

Training records of current and recently terminated

students are contained in microfiche. These records

are scanned to determine if the person requesting

enrollment still has a trairing record. If the

record can be found, the group code contained on that

record is used to modifj the student's training record.

See Block 12.

VI-6
Block 12. Is Enrollment Form Complete?

The SOJET team must examine all portions of the

student and supervisor forms to assure that they

are complete. If not, the SOJET team may choose

to complete the form using information provided

elsewhere on the form. This is done only when it

is obvious what additional information should be

recorded on the form. When the missing or incorrect information cannot be supplied/corrected

by the SOJET team, both the student and supervisor

forms are returned to the course supervisor along

with TSC Form Letter 15. This letter is used to

inform persons of the errors contained on enrollment

applications.

Block 13. TSC Form Letter 15.

TSC Form Letter 15 is prepared by a member of the

SOJET Team. Along with the student and supervisor

application forms, it is returned to the course

supervisor applicant with a request to complete

and return the forms to IPD. A return envelope

should be provided.

Block 14. Student/Supervisor Corrects Enrollment )rms.

Self-Explanatory.

Block 15-

17. The SOJET Team codes Re-enrollment Forms, Enrollment

Forms and the SOJET Team Codes Initial Enrollment

Forms. Three TRADOC forms are used by the SOJET

Team to process enroliments.

Special purpose forms input to TREDS. TRADOC Form

548-R. A transaction worksheet used to annotate

the student or supervisor termination, reissue

material, or granting waivers.

TRADOC Form 555-R. Master File Worksheet. Used to

record address changes, etc.; and to issue additional subcourses upon request.

TRADOC Form 555-1-R. A continuation sheet used in

conjunction with Test Form lb, ATSC Form 145, TRADOC

Form 548-R, or TRADOC Form 555-R.

I

i VI-7
Block 18

and 19. Delivery to the TREDS LNO./OK by LNO?

Enrollment forms are-sent to TREDS LNO who OK's them for

input into TREDS-NRI.The TREDS LNO is responsible

for reviewing input coding of enrollment forms.

TREDS LNO notes coding errors and returns to

SOJET Team.

Block 20. Program Instruction.

The TREDS LNO provides program instructions for

the SOJET enrollment process.

Block 21. Enrollment Forms to MISO Section by LNO.

The TREDS LNO delivers all necessary initial enrollments, TRADOC Forms, and programming instruction

to the Data Transfer Section.

(See Diagram #4)

Block 22 Data Transfer

The MISO Data Transfer Section inputs the ATSC 145a,

TF lb, and/or appropriate TRADOC Forms onto TREDS

Disk.

Block 23-

25. Is the Data Accepted? (No) Return to TREDS LNO/(Yes)

Enter TREDS.

The corrected information is channeled through the

TREDS Liaison Officer to MISO. The procedure is

repeated with a new MFL returned to the SOJET team

for review. If all information has been accepted

into the TREDS system. The special enrollment information is handed over to the TREDS Liaison Officer.

Block 26

and 27. Output: Multi-File Listing (MFL) and Student Labels

A special OPS/INTEL printout is returned via TREDS

Liaison Officer to the SOJET team for review.

Student mailing labels to SOJET team. Supervisors

labels are also printed , for the TREDS system

recognizes both as students. The labels have to be

manually separated by identifying supervisors from

SSN.

VI -8
i

Block 28

and 29. SOJET Team Reviews MFL. Is the Enrollment Acceptable?

The MFL,edit list and original forms are reviewed

by the SOJET team.

* An "enrollment not processed" printout is

reflective of an error in coding.

• The edit list is a printout of all coding

errors which need to be corrected.

• The DA 145's (student information) and TF ls

(supervisor information) are checked against

the MFL for consislency in numbers.

Block 30. SOJET Team prepares ani mails the Welcome Package.

Welcome Packet goes 1st Class and gets to students

(hopefully) prior to students receiving courses.

Block 31. Welcome Package to Students and Supervisors:

Booklet

Answer Instruction

Separate notice of enrollment for student and supervisor goes from MISO via TLO to mailroom and out to

field.

Student Receives: Notice of Enrollment

Student Training Plan

Welcome Packets

Course Materials with Scan Sheet

Supervisor Receives: Notice of Enrollment

Supervisor Materials with

Scan Sheet

Welcome Packet

Block 32. TRADOC Form-555 R

555 R is used to add correct subcourse errors.

Block 33. TRADOC Form 548-R

548-R is used to change, correct, add name, SSN,

address.

IVl- 9

I
Block 34. Student Mailing Labels.

A second set of Student Mailing Labels (in multi-copy form

for each subcourse mailing) is produced for P & D.

Block 35. Supervisor Labels

A special set of supervisor address mailing labels produced

for P & D use.

Block 36. Scan Sheets

The MISO produces two separate scan sheets (TRADOC Form 59) with

preprinted with name(s), SSN, subcourse. One set is for the

student; the second set is for the supervisor.

Block 37. Collation by P & D for Shipping

Self Explanatory

Block 38. Mail

First class mailing, to SOJET Student and Supervisor

Block 39. P & D Pull List(Subcourse Shipment List.)

This listing reflects a consolidation of all subcourses (by edition)

to be shipped per cycle, and is for use by warehouse personnel.

The sequence of this report is subcourse/edition within work

location. If all work locations are left blank, the list will

be in subcourse number sequence.

Block 40. Student/Supervisor Packages from P & D Shelf

Warehouse personnel,working with the Subcourse Shipment List,

collect subcourse material. The Shipment List should be initialed

and the current date recorded by each entry as the action is

completed. Any comments deemed appropriate by the individual

"pulling" the subcourses should be written under "remarks".

Block 41. Inventory Demand History Report

This report will be produced automatically during EOM processing.

The subcourses will be printed in subcourse/edition sequence. It

will list usage quantities for the past 12 months. Three lines

will be printed for each edition of the subcourse (Issued, Dueout

and Demand).

Block 42. TRADOC Tape

Tape copies of initial Disk Input are made for each Scheduled

Record -- Stored at Ft. Monroe (TRADOC).

VI-l0
I

Block 43. MISCAL IPD Records.

o List of subcourse Student/Supervisor enrollees

and registration.

o Subcourse deletion waiver final grade (100% for

OPS/INTEL courses).

o Tally run of all transactions.

o Composite of MFL and ITL.

o Run of information rejected from TREDS.

o Printout of Coding Errors.

Block 44. School Feedback

This includes a variety of reports that must be developed in

order that positive data flow from the IPD processing system(MISO)

to user Army Schools.

Block 45. Fiche H-Records

Abstracts of History Records are retained on an online

status via Microfiche updates of MISO runs.

II

~VI-l 1
C. PROCESSING PROCEDURES

Overview

Procedures for processing test scores and other training-related

requests or data can be divided into five steps as shown in the diagram

below.

Administer and Score Test

Process Subcourse Test

Enter TREDS System

Process Terminations (Completion)

Mailings to Student/Supervisor

Step 1. SOJET Supervisor Administers and Scores Pretest/Posttest. The

supervisor administers the pretest and/or posttest and mails the coded

Optical Scan Answer Sheets (' TSC Form 59) to the SOJET team.

Ste 2. SOJET Team Processes the Subcourse Test. The SOJET team reviews

the TSC Form 59. Only a passing test is accepted by SOJET for credit.

If the TSC a "GO" it is forwarded to MISO via TREDS LNO for system

input. Should test be a "NO GO" it is returned to the supervisor with a

TSC FL 15 Error Notice.

Step3. MISO Processes Test into TREDS System. The MISO Section of IPD

receives the approved TSC' Form 59 from the TREDS LNO for input into the

automatic data system. The TREDS output feedback is sent to six user

agencies:

o The SOJET Team (the master file listing)

o The Production and Distribution Department of IPD (mailing lists

for SOJET student and supervisors)

o IPD Administration Officers for internal use

o TRADOC file tape copy

o Army schools for course development

o USAR records (if applicable)

VI-12
I

Step 4. SOJET Team Processes Student Completions. The TREDS system

will automatically identify the SOJET students who have fully completed their selected course of study on the Master File Listing "Termination List." However, the processing of forms and letters for SOJET student

completions remains essentially a manual operation done by SOJET team.

Step 5. Student Services Mail Course Completion Information. The

Student Services Section of IPD operations have the responsibility for

mailing the selected course completion records to SOJET students, supervisors, and commanders (if applicable).

A description of the actions associated with each of the foregoing

steps is contained on the following pages. A flow diagram of the processing

procedures is located in Appendix A.

V I

I VI-1 3
Processing Procedures: Functional Description

Block 1. Select SOJET Subcourse.

The Student and/or Supervisor decide on order to

study subcourses. see also, Section II, para G.

Block 2. Supervisor Administrative Pre-Test.

The SOJET Supervisor removes pre-test from the

Supervisor package and if necessary reads the

test instructions aloud to the student. see also

Section II, para I.

Block 3. Pass Pre-test.

The Supervisor removes the Supervisor Pre-test

answer booklet from his packet and compares

answers. Uses the scoring key for go/no go decision. See also Section II, para H.

Block 4. Student Study Lessons and Take Post Test.

Self-Explanatory.

Block 5. Pass Post Test.

Should the student fail the post test, the supervisor

directs student to review subcourse and retake posttest.

Block 6. SOJET Student Directed to Next S.C.

Self-Explanatory.

Block 7. Supervisor Codes Scan Sheet and Mails to IPD.

The instructions on how to score the Scan Sheets

(TRADOC Form 59) are found inside the revised

welcome package which are mailed separately to each

new supervisor. (see Appendix B)

Block 8. Scan Sheet #1 and #2. Self-Explanatory.

Block 9. The IPD SOJET Team reviews Scan Sheet Before MISO

Input.

The SOJET Team opens the mail, check scan sheets

name (Supervisor and Student) and insure correct

answer key used for subcourse submitted.

IRefer to SOJET Flow Chart 111-2, Appendix C

VI-14
I

Block 10. Is the Scan Sheet Okay for Input?

SOJET Team insures the Scan Sheets are in accordance

with IPD's SOP.

Block 11. Can SOJET Team Correct?

The SOJET Team must make the decisions as how to

correct Scan Sheets or to return to supervisor for

resubmission.

Block 12. TSC FL 15 Error Notice.

Form Letter FL 15 is used to fill in request for

information.

Block 13. Contact SOJET Supervisor. See Block 14.

Block 14. SOJET Team makes the needed changes to be accepted.

Changes to the TREDS System to correct/add are

achieved by TRADOC 555 (Master File Worksheet)

and/or TRADOC 548-R (Transaction Worksheet).

Block 15. Deliver to TREDS LNO for Input.

The TREDS LNO review the Scan Sheet (TRADOC 59) to

insure completeness before delivery to the MISO input. The TRADOC 555R or 548-R is also reviewed before

entry with programming instructions.

Block 16. Is Input Okay by LNO?

The TREDS LNO is responsible for returning the Scan

Sheets to the SOJET Team if error noted.

Block 17. Progam Instructions.

The TREDS LNO provides program instructions for the

SOJET enrollment process.

Block 18. Scan Sheets and/or 548-R Delivered by TREDS LNO.

The TREDS LNO delivers the input - Scan Sheet

(TRADOC 59) for data input or the TRADOC 548--R.

V1- 15, I

~1!
Block 19. Data Tran.

This is the first selection process point where the

TREDS System can accept or reject the input in

accordance with programs (TREDS and SOJET).

Block 20. Is the Data Accepted?

Error can be on input data or incompatible program/

tape.

Block 21. Return to the SOJET Team for Review.

The SOJET Team must make the decisions as how to

correct Scan Sheets - or to return to supervisor

for resubmission.

Block 22. Enter TREDS.

The TREDS System will identify the student on the

term list.For SOJET, the processing of termination

is a manual operation done by the Team.

Block 23 . Subcourse Completion Notice.

999 SOJET enrollees are mailed after each completion,

A full course SOi'7T Student must complete the entire

LOI (or a Request of Change in Status) before any

correspondence from SOJET TeamBlock24 Termination List

This is a printout of who has completed tte course, address, commanderi

date.

Block 25. Team Reviews Copy of 1PD Term List.

Since the Term List is for all IPD students, the

SOJET Team must purge team copy for all SOJET

(OPS/INTEL) students and their qiv:en status. Term I

lists are generated by the 1PD System anmd :elivered via

TREDS LNO to the SOJET team.

V

I

VI1-16
Block 26. Team Reviews Fiche Copy of History File.

g H-Records are IPD inclusive. Multi-copy of fiche

are retained at various view locations. Photocopies

may be made for mailing.

Block 27. Fiche H-Records.

Abstracts of History Records are retained on an

online status via Microfiche updates of MISO run.

Block 28. All S.C. Completed.

Regardless of SOJET Student code, the microfiche

H-Record must show all subcourse completed before

final termination.

Block 29. Is Name on Term List?/ Possible Error - See Error

Run./ Correct and Resubmit.

If the SOJET student name does not appear upon the

appropriate Term List and/or H-Record the SOJET

Team must first check to see if Scan Sheets (TR 59's)

made latest MISO run. If do not appear on List,

contact LNO in order to review MISO transaction.

Block 30. Team Manually Processes Termination.

Due to the unique handling required by SOJET, has

to be special system.

Block 31 . Copy to Supervisor Command.

Both letters are preprinted SOJET form letters.

Block 32. Copies Signed by IPD Command.

The SOJET Team makes ready the Form/Letter and forwards to IPD Command Office for signature and mailing.

Block 33. Mail.

Two copies (one to supervisor, the other to Supervisor's Commander) mailed first class by

Block 34. 999 Code. Is student enrolled for a "full course" or for

'subcourses only" (coded as 999) ?

Block 35. Course Certificate/History File

Full course SOJET student receives standard IPD course

completion certificate and TREDS-generated H-Record.

V -17
Block 36. History File Photocopy.

Code 999 (Selected Subcourse) student receives a

photocopy of H-Record (History).

Block 37. Mail.

First Class Mailing.

Block 38.. School Feedback.

There is a feedback system which must be developed

in order that positive data flow from the IPD processing system (MISO) to user Army Schools.

Block 39. MISCAL IPD Records.

List of subcourse Student/Supervisor enrollees

and registration.

Subcourse deletion waiver final grade (100% for

OPS/INTEL.)

Tally run of all transaction.

Composite of MFL and ITL

Run of Information rejected from TREDS.

Printout of Coding Errors.

Block 40. TRADOC Tape.

Tape copies of initial Disk Input are made for each

Scheduled Record - Stored at Ft. Monroe (TRADOC).

Block 41.. USAR File.

Completion Records for USAR are stored at RACPAC

St. Louis, MO.

V 1-18
D. SPECIAL ACTION PROCEDURES

g Overview

There are a variety of "special actions" which must be accomplished

aspart of the SOJET program. Students can request changes in their

enrollment plan; changes in course supervisors sometimes must be made;

delinquency notices (TF 39a) are sent to the commander of students who

are not progressing in their study program. These and other special action

procedures can be divided into five major steps as shown in the diagram

below.

T

Team Receives Request ITeam Processes Request

gEnter TREDS System

Team Completes Special Process

Mailing Special rocess Requests

Ste 1. Team Receives Request. The SOJET team receives a special

request Letter, TF 39a, TF9, or documented telephone call) to terminate

prior to completion; or to change status of student, supervisor, or

subcourse material.

The SOJET team may initiate the Commander's Request to Terminate Student

by mailing a Test Form 39A (Request for Student Status).

Upon receiving the request the SOJET team must ensure that all information is complete so that it may be coded for MISO input. Incomplete

requests are returned to sender using TF Letter 14 as a letter of explanation.

Step 2. Team Processes Request. The SOJET team must decide what action

is being requested in order that the proper input instructional form(s) be

used.

TRADOC Form 548-R is used to terminate or "drop" initial inputs from

SOJET enrollments. This form is also used to change supervisor by deleting

the first supervisor on a TR Form 548-R and adding a new supervisor to the

SOJET TF lb.

TRADOC Forms 565-R/555-R-I are used to add or change inputs from initial

enrollments. The TRF 555-R is also used to change address of student.

All MISO input forms are delivered to the TREDS LNO for his approval

I prior to being sent to MISO Data Transfer.

VI- 19
Step 3. MISO Processes Request into TREDS System. The MISO Section

of IPD receives the approved TRADOC 7orms requesting change or termination

from the TREDS LNO for input into the Automatic Data System.

In addition to the standard Army and IPD feedback, three special

process hard copy documents are produced and delivered by the TREDS LNO

to the SOJET team. These are:

a. Master File List (MFL)

The MFL is a run of transactions submitted on TRADOC Form

555-R. TRADOC Form 555-R is used to code initial enrollment

information, student or supervisor change of address, or

addition of a subcourse. If any updates are entered and

the SSN cannot be found, the MFL will state so.

b. Input Transaction Listing (ITL)

The ITL is a run of transactions resulting from submission

of TRADOC Form 548-R. This includes information such as:

a change oF course material and course deletion.

c. Termination List.

This is a printout of who has either r9quested termination

or completed their enrolled-for program.

Step 4. SOJET Team Completes Special Process Actions. The TREDS System

will automatically identify the SOJET students who have requested address or

subcourse change. Terminating students or supervisors are on the Master

File Listing "Termination List." However, the processing of forms and letters

for full course termination remains essentially a manual operation done by

SOJET team members.

Step 5. Mailing of Special Process Requests.

a. Terminations: Student Services mail a TREDS-generated copy

of Student History Re'cord to all terminating SOJET students.

A standard IPD termination letter reflecting total credits

is sent to supervisor and "Thru" address.

b. Change of Supervisor: Student Services receive (from TREDS/

LNO) and mail a new set of Optical Scan Sheets ( TSC FORM 59)

coded with the new supervisor's name and address.

The detailed actions associated with each of these steps is shown in

SOJET Flow Chart 111-3, Appendix A, and a discussion of each block on Lhat

diagram is contained in the following pages.

VI-20
I

I Special Operation Procedures:Functional Description

(Termination/Change of Status) I

Block 1. Administrative Term: Student Request/Time Request/No Contact

Termination of Enrollment. Produced when a student's

enrollment is terminated for any of the following reasons:

Student Request.

Failure to Satisfy Minimum Progress Requirements.

Administrative Action. (No contact after enrolling.)

Block 2. Command Request Term

Self-explanatory.

Block 3. Test Form 39A.

Form Letter 39A sent to a commander or supervisor requesting

I student status.

Block 4. Supervisor Change.

I Supervisor/Student forward:

a. change of supervisor notice, if used

b. student ratings

Block 5. Course Change.

Supervisor/Student request change in course enrollment.

Block 6. Address Change.

Supervisor/Student forward change of student station/ I assignment and losing supervisory ratings.

Block 7. Test Form 9.

I Special purpose communications with commander, supervisor,

and student.

1 Block 8. Team Receives Request.

The specific request is received by the SOJET Team of IPD.

The SOJET Team is responsible for opening and recording all

initial forms and letters of correspondence.

V

I Vl-21
Block 9. Request Complete. Self-explanatory.

Block 10. Student Action.

The SOJET Team makes the decisions whether to code for

Supervisory change.

Block 11. Termination.

If Request is to terminate entire SOJET enrollment, a

TRADOC Form 548-R is coded.

Block 12. Team Checks Waiver List.

Students Liable for Termination. These listings are

produced monthly and reflect all students liable for

termination for the next 60 days following data in cycle

date.

Block 13. On Waiver List.

Waiver Notice. Produced when a waiver has been granted.

a. Code 1 - will print "MINIMUM YEARLY CREDIT HOUR

REQUIREMENTS" in paragraph 1 of the notice. Course

and multiple subcourse enrollees have another year

to complete the program or accumulate the minimum

requirements in the new year. Single subcourse

enrollees are given another 6 months to complete

the subcourse.

b. Code 4 - will print "REQUIREMENTS TO SUBMIT SUBCOURSE MATERIAL FOR GRADING WITHIN 6 MONTHS" in

paragraph 1 of the notice. The student has until

his EYE date to complete his minimum yearly credit

hour requirements. For single subcourse enrollees,

the EYE date is extended by 6 months.

Block 14. TRADOC 548-R.

TRADOC Form 548-R - This form is used to institute a

curriculum change, request a student status sheet, request

a waiver/termination, SSN change, enter grades, for exams

graded manually/change grades, request an Item Analysis

Report, request Scan Sheets/mailing labels for enrolled

students, transfer of course, change EYE/RYE Dates and issue

subcourses out of sequence and over the counter.

VI-22
If

I

Block 15. End Action. Self-explanatory.

Block 16. Deliver to TREDS LNO.

The TREDS LNO picks up the TRADOC Form 548-R from the SOJET

Team through routine MISO distribution.

Block 17. Is Input Okay by LNO?

TREDS LNO reviews the termination program - needs to insure

completeness before delivery to the MISO input. The

TRADOC 555-R or 548-R is also reviewed before entry with

programming instructions.

Block 18. Program Instruction.

The TREDS LNO provides program instructions for the SOJET

enrollment process.

Block 19. Deliver to MISO.

The TREDS LNO has the responsibility to deliver the

correctly coded TR 548-R to the MISO Data Transfer with

the appropriate Programming Instructions.

Block 20. Data Transfer.

This is the first selection process point where the TREDS

System can accept or reject the input in accordance with

program.

Block 21. Is the Data Accepted?

Error can be on input data or incompatible program/tape.

Block 22. MISO Return td LNO.

The MISO Office of Data Transfer returns the input to the

TREDS LNO with errors noted on the MFL.

Block 23. Return to Team.

The SOJET team make the appropriate corrections to input.

1

I VI-23
Blocks 24

and 25. Change of Address/TRADOC 555-R Coded for Change.

To change data except curriculum, place a "C" in transaction

code and fill in school code, record, SSN, and applicable

sequence number plus data to be changed. If changing "TO

ADDRESS" Section C and D or "THRU ADDRESS", Sections E and

F, you must complete both sections for each address. Curriculum changes are initiated with the Transaction Worksheet.

Block 26. Change of Subcourse. Self-explanatory.

Block 27. TRADOC 548-R.

Curriculum Change. A separate TRADOC Form 548-R must be

used for each subcourse transaction.

Block 28. TRADOC 555-R. See Blocks 24/25.

Block 29. Change of Supervisor Included. Self-explanatory.

Block 30. Change of Supervisor.

The SOJET Team makes the decisions whether to code for

Supervisor change.

Block 31. TRADOC Forms Coded for Supervisor Change.

Self-explanatory.

Blocks 32

and 33. Team Checks Input/Delivery to TREDS LNO for Input.

The TREDS LNO reviews any special request to insure completeness before delivery to the MISO input. The TRADOC

555-R or 548-R are also reviewed before entry with programming instructions.

Block 34. Is Input Okay by LNO?

The TREDS LNO is responsible for returning the Scan Sheets

to the SOJET Team if error noted.

BLock 35. Program Instructions.

VI-24
Im

I

Block 36. Delivered by TREDS LNO.

The TREDS LNO delivers all necessary TRADOC Forms and

prog. 3mming instruction to the DATA Transfer Section.

Block 37. Data Transfer.

This is the first selection process point where the TREDS

System can accept or reject the input in accordance with

program.

Blocks

38-40. Is the Data Accepted? (No) Return to TREDS LNO (Yes)

Enter TREDS.

The corrected information is channeled through the TREDS

Liaison Officer to MISO. The procedure is repeated with

a new MFL returned to the SOJET team for review. If all

information has been accepted into the TREDS system,

The special enrollment information is handed over to the

TREDS Liaison Officer.

Block 41. The TREDS LNO is responsible for reviewing input coding of

enrollment forms.

TREDS LNO notes coding errors and returns to SOJET Team.

Block 42. Enter TREDS.

See Blocks 38-40.

Block 43. MISCAL IPD Records.

o List of subcourse Student/Supervisor enrollees and

registration.

0 Subcourse deletion waiver final grade (100% for

OPS/INTEL).

o Tally run of all transactions.

o Composite of MFL and ITL.

o Run of Information rejected from TREDS.

o Printout of Coding Errors.

VI-25
Bl ocks

44-46. Team Reviews Copy of IPD Termination List.

Since the Termination List is for all IPD students, the SOJET

Team must purge team copy for all SOJET (OPS/INTEL) students

and their given status. Termination lists are generated

by the IPD System and delivered via TREDS LNO to the SOJET

team.

Block 47. Is This A Supervisor Change?

Yes: See Block 54.

No: See Block 48.

Blocks

48-49. Is the Student Change on the MFL?

Yes: End Action.

No: See Blocks 50 and 51.

Blocks

50-51. Possible Error. See Error List.

This is a run of all information rejected from the system.

This information will appear in the TREDS Input List but no

other TREDS outputs. It is a printout of all coding errors.

These errors must be corrected as Source Documents and resubmitted before receiving the MFL or ITL.

Block 52. School Feedback.

There is a feedback system which must be developed in order

that positive data flow from the IPD processing system

(MISO) to user Army Schools.

BLock 53. TREDS Input List.

The TREDS Input List is a run of all transactions which have

occurred. It is a composite of the MFL and ITL runs. If

any errors appear on the MFL or ITL the team technician goes

to the TREDS Input List as a check on coding and keypunching procedures.

VI-26
I

Bl ocks

54-56. SOJET Team Review Input List for Supervisor Change.

Self-explanatory.

Block 57. History File Photocopy.

Code 999 (Selected Subcourse) student receives a photocopy

of H-Record (History).

Block 58. TRADOC Tape.

Tape copies of initial Disk Input are made for each

Scheduled Record - Stored at Ft. Monroe (TRADOC).

Block 59. USAR File.

Completion Records for USAR are stored at RACPAC, St.

Louis, MO.

Blocks

60-61. Is (Student) Name on Termination List?

Yes. Self-Explanatory.

No: See Blocks 62 and 63.

Blocks

62-63. Is Name on Termination List?/Possible Error--See Error

Run./Correct and Resubmit.

If the SOJET student name does not appear upon the

appropriate Termination List the SOJET Team must first

check to see if Termination Request made latest MISO run.

If did not appear on List, contact LNO in order to review

MISO transaction.

BLocks

64-66. MISO Termination Letter Mailed (to SOJET Student) with

Subcourse Completion History.

Two copies (one to the student, the other to the student's

Commander) mailed first class by Student Services.

V

VI1-27 i
g

Block 67. Scan Sheets/with New Supervisor's Name.

The MISO produces two separate scan sheets (TRADOC Form

59) preprinted with name(s), SSN, subcourse. Two Sets

each student and supervisor.

Blocks

68-69. Student Services Receives and Mails to New Supervisor.

First Class Mailing. f

I

vi-28
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