1 **VOLUME 13 FLIGHT STANDARDS**  **DESIGNEES CHAPTER**  **3 DESIGNATED**  **AIRCRAFT DISPATCH EXAMINER**  **Section 1 Duties and Responsibilities of**  **the Federal Aviation Administration**  **(FAA) Managing Specialist**  **13 -**  **136 P**  **ROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES.**  Operations:  1555 ,  1595 , and  1669. **13 -**  **137 INTRODUCTION.**  This section provides sp ecific inspector guidance on the selection, authorization, oversight, training, renewal , and termination of Designated Aircraft Dispatch Examiners (DADE). This guidance differs from the designee policy and inspector guidance related to the designated examiner ty pes outlined in Volume 13, Chapter 1 , Section 1 . **13 -**  **138 GENERAL.**  Title 14 of the Code of Federal Regulations (14 CFR) part 183, § 183.11 defines who may select a DADE . Section 183.25(f) defines the privileg es of a DADE. This chapter discusses Flight Standards Service (AFS) polices and procedures regarding the designation and oversight of DADEs. For the purpose of this chapter a “ Federal Aviation Administration (FAA) managing specialist” is an individual who authorizes and/or oversees a DADE . **13 -**  **139 DADE QUALIFICATIONS.**  **A. Minimum Qualifications**  **.** A DADE and a DADE applicant must meet the following minimum qualifications :

 H old an A ircraft D ispatcher C ertificate. This certificate must have been held for at least 3 ye ars ; and  H ave a total of at least 3 ye ars, out of the last 5 ye ars , experience as an aircraft dispatcher for a 14 CFR part 121 certificate holder who holds domestic and/or flag authority , or e quivalent experience as outlined in subparagraph 13 - 139B. **B. Equival**  **ent Experience.**  **1)** The FAA managing specialist may grant DADE authority

to an individual who has experience in accordance with this paragraph, if it is in the public interest and then only after obtaining approval from the Air Transportation Division (AFS - 200 ) . S ome examples of equivalent experience include, but are not limited to:

 Experience as a dispatch instructor;  Experience as a dispatch supervisor or dispatch manager at a p art 121 certificate holder;2  Experience as a dispatcher for a p art 121 supplemental op erator that has a dispatch center ;  Experience as a dispatch subject matter expert (SME) developing dispatch software or policies and procedures at a p art 121 certificate holder or contractor supporting a p art 121 dispatcher operational control system ; and  Experience in a S ys tem Operations Control Center (SOCC) as an air traffic control (ATC ) c oordinator or dispatch p lanner. **2)** The most important thing to consider when evaluating equivalent experience is whether or not the applicant is in a position to remain k nowledgeable of the evolving technical, regulatory , and operational control environment. A DADE must maintain this knowledge as a condition of continued authorization (renewal) . **C. Individuals**  **Employed by or Affiliated with**  **an FAA -** **Approved Part**  **65 Dispatcher**  **Certification Course**  **Operator .**  A DADE may not b e an instructor, owner, or contract emplo ye e of an FAA - approved part 65 dispatcher certification course operator concurrent with their DADE authorization unless approved b y the FAA specialist and AFS - 200 ( if AFS - 200 determines it is in the public interest) . This limitation is necessary due to the potential for a conflict - of - interest , which could occur based on the requirement under 14 CFR part 65, § 65.63(c)(1) for a course operator to maintain an 80 percent pa ss rate of its graduates, on the first testing attempt, as a condition for renewal of a course. The FAA is concerned that a DADE emplo yed b y such course operator, might not be objective when administering a test to an applicant who has graduated from the D ADE’s employer or affiliate. **13 -**  **140 FAA MANAGING SPECIALIST QUALIFICATIONS**  **.** An FAA managing specialist is an aviation s afety inspector (ASI) who is responsible for the management and oversight of a DADE. **A. Qualifications.**  The FAA managing specialist with oversight responsibility of a DADE will be an Aviation S afety Inspector- Aircraft D ispatcher (ASI - AD) , commonly referred to as a dispatch inspector. Under limited circumstances, an Air Carrier ASI - Operations (ASI - AC - OPS) may

have oversight responsibility of a DADE. F or information regarding the assignment of an ASI - AD or ASI - AC - OPS to manage a DADE, r egional Fight Standards division (RFSD) managers , Flight Standards District Office (FSDO) managers (for the purposes of this guidance, certificate management office (CMO) and certificate - holding district office (CHDO) managers ) , and ASI s will review the guidance contained in Volume 5, Chapter 5, S ection 10. **B. Knowledge.**  The FAA managing specialist must be knowledgeable of 14 CFR parts 1, 61, 65, 91, 110,119, 121, and 183, and the requirements set forth in this order. NOTE: The FAA managing specialist, front line manager, and office manager at all FAA offices with DADE oversight responsibilities must complete the appropriate web -based and instructor- led Designee Management courses o ffered through the electronic Learning Management System ( eLMS ) . For the purposes of this chapter, the FAA office with oversight responsibility of the DADE is referred to as the CHDO.3

**13 -**  **141 NEED AND ABILITY TO MANAGE.**  In accordance with § 183.11(b), a “ local Fl ight Standards Inspector” may select a pilot examiner , T echnical P ersonnel Examiner (TPE) , or a designated aircraft maintenance inspector whenever he or she determines there is a need for one. A DADE falls under the category of TPE . A local AFS inspector in this case would be an ASI - AD or an ASI - AC - OP S qualified in accordance with subparagraph 13 - 140A and Volume 5, Chapter 5, S ection 10 . **A. Establishing N**  **eed. 1)**  Section 183.11(b) does not provide criteria for establishing the need for a DADE. However, some exampl es of need are listed below. They include, but are not limited to:  A part 65 dispatcher training course or course located in the geographic area of the FAA office ;  Documented cases of students of an FAA - approved part 65 dispatcher training course not being tested in a timely manner due to a high student to examiner ratio ; and  Unavailability

of a previously

authorized DADE . **2)** After establishing need, the FAA managing specialist must coordinate with the o ffice m anager of the AFS o f fice to whom the specialist is assigned, to establish whether or not that field office has the ability, resources , and qualified personnel to manage the DADE. **B. The Ability to Manage**  **.** The o ffice m anager must determine if th e office has the ability and resources to manage a DADE . Determin ation must be based on criteria such as : **1)** Inspector Qualifications . Determine if there is an ASI - AD or ASI - AC - OPS , qualified in accordance with subparagraph 1 3 - 140A and Volume 5, Chapter 5, S ection 10, assigned to the office.

**2)** Ability

to C onduct S urveillance . Determine if the current workload of the office supports the ability

to conduct surveillance of a DADE once authorized. **3)** Availability

of DADE Applicants in the O ffice Area of G eographic Responsibility . Determine if there are individuals who are interested and qualified to be a DADE located in the office’s geographic area. In accordance with subparagraph 1 3 - 148 B , the authority and privileges of the DADE may only be granted within the CHDO geographic area of responsibility, which will then be the DADE’s area of responsibility . **13 -**  **142 SOLICITATION OF APPLICANTS.**  Once the need and the ability to manage a DADE are established, it is important to solicit the most qualified applicant(s) available. The following are suggested avenues for soliciting applicants:  Ask the loc al FAA Safety Team (FAASTeam) to advertise the designat ed opening at safety seminars or in safety newsletters.  Advertise a DADE opening at local part 121 air carriers.4

 Notify

professional aircraft dispatcher organizations, such as the Airline Dispatchers Federation (ADF) and the International Federation of Airline Dispatchers ’ Association (IFALDA).  Contact the Airmen Certification Branch (AFS - 760 ) and request they run a query

of all certificated dispatchers located in a particular zip code range , city, or region. **A. Application Package.**  Those individuals responding to the solicitation must submit an application package to the o ffice m anager of the AFS office soliciting the applications. The application package must contain:

 A completed Examiner Designation and Qualification Record (FAA Form 8710 - 6 ) ,  A brief ré sum é that describes the applicant’s knowledge, skill , and experience appropriate to the position, and  At least two letters of recommendation attesting to the professional qualifications of the applicant. **B. FAA Form 8710**  **- 6**  **, Examiner Designation and Qualification Record .**  FAA Form 8710 - 6 must include the applicant’s Aircraft D ispatcher C ertificate number , as well as any other airman certificates and d esignee appointments held by the applicant. **13 -**  **143 PREREQUISITES AND**  **COORDINATION REQUIREMENTS. A.**  **Prerequisites.** This task requires knowledge of part s 1, 65, 91, 110, 119, 121, and 183. **B. Coordination.**  This task may require coordination between the managing FAA office (the CHDO) , the RFSD, and/or AFS - 200. **13 -**  **144 REFERENCES, FORMS,**  **AND JOB AIDS. A.**  **References (current editions):**  Title 14 CFR parts 1, 61, 65, 91, 110,119, 121, and 183.  Title 49 of the United States Code (49 U.S.C.). **B. Forms:**   FAA Form 8000 - 5, Certificate of Designation.  FAA Form 8000 - 36, P rogram Tracking and Reporting S ubs ys tem Data Sheet.  FAA Form 8060 - 4, Temporary Airman Certificate.  FAA Form 8060 - 5, Notification of Disapproval of Application.  FAA Form 8400 - 3, Application for an Airman Certificate and/or Rating.  FAA Form 8710 - 6, Examiner Designation and Qualification Reco rd.5

**C. Job Aids**  **:**  Figure 13 - 9, Sample D esignated Aircraft D ispatch Examiner Initial Designation Checklist .  Figure 13 - 1 0 , FAA Form 8000 - 5, Certificate of Designation .  Figure 13 - 1 1, Sample D esignated Aircraft D ispatch Examiner Letter of Authority .  Figure 13 - 12 , D esignated Aircraft D ispatch Examiner Checklist .  Figure 13 - 13 , Sample Practical Test Tracking Form .  Figure 13 - 14 , Sample Annual Meeting Agenda .  Figure 13 - 15, Sample D esignated Aircraft D ispatch Examiner Surveillance Checklist.  Figure 13 - 16, Sample D esignated Aircraft D ispatch Examiner Renewal Checklist. **13 -**  **145 SELECTION PROCESS.**  **A. Review the Application Package.**  The office manager will select an ASI - AD or ASI - AC - OP , who meets the requirements of subp aragraph 13 - 140 A and Volume 5, Chapter 5, S ection 10, to be the F AA managing specialist of a DADE. Once selected, the FAA managing specialist will review all DADE application packages submitted in response to the solicitation and verify

the information contained therein. **1)** Review the information contained in the applicant ’s completed FAA Form 8710 - 6 , Examiner Designation and Qualification Record .

**2)** Review the applicant ’ s ré sum é . **3)** Verify

any airman certificates held by the applicant in the Safety Performance Analysis S ys tem ( SPAS ) Multi - System Access Tool for Airman (MSAT - A) database to :

 Ensure accuracy

of the information provided by the applicant , and  Review any records such as those contained in the PTRS associated with the applicant ’ s airman certificates. **4)** Verify

any other FAA designation authorizations held by the applicant in the Enhanced Vital Information Database (eVID) or by accessing the National Vital Information Subsystem (NVI S ) located in SPAS .

**5)** Review any letters of recommendation submitted by the applicant . **6)** Through the review of the letters of recommendation and appl icant’s r é sum é , verify there is no conflict - of - interest as described in subparagraph 13 - 139C. **B. Select an Applicant**  **to Interview**  **.** The FAA managing specialist must select the most qualified applicant to interview while considering the applicant’s availability to administer Aircraft Dispatcher Practical Tests. If an applicant’s availability to administer tests does not meet the demand for testing, the FAA managing specialist should solicit additional applicants. When6

there are multiple applicants the specialist should select up to three to interview based on their qualifications and availability for testing. **C. Conduct the Interview**  **.** The FAA managing specialist will interview DADE applicants, preferably in a panel with at least the office manager or his /her designee in attendance. Other panel members may be any FAA personnel who have some knowledge of designee management and/or airman testing.

**1)** Prior to conducting the interview, the FAA managing specialist will familiarize him/herself with each applicant’s ré sum é and application package.

**2)** During the interview, the FAA managing specialist will ask pointed questions about the candidate’s experience and background. **D. After the Interview.**  After completing the interview, the FAA managing specialist will meet with the interview panel to discus observations and opinions. When considering an applicant, the FAA specialist and the interview panel will take into account the applicant’s past performance (both negative and positive) in the aviation industry, as an FAA designee, or a s a former FAA employee. **E. Selection of the DADE Candidate.**  The office manager, in coordination with the FAA managing specialist , make s the final determination and select s the most qualified applicant to be a candidate for a DADE. **13 -**  **146 TRAINING AND QUALIFICATION**  **OF CANDIDATE.**  **A. Training.**  Inaccordance with Volume 13, Chapter 3, Section 3, the FAA managing specialist will conduct FAA policy and procedures training for each DADE candidate . P rior to authorizing the candidate as a DADE , the FAA managing specialist must evaluate the candidate’s knowledge of the training and verify that that he or she understands his or her duties and responsibilities . If the FAA managing specialist cannot satisfactoril y verify the candidate’s knowledge, the specialist must either provide the candidate with additional training or reject the candidate. **B. Qualification**  **.** Once a DADE candidate satisfactorily completes the training in subparagraph 13 - 14 6 A, he or she must administer an Aircraft Dispatcher Practical Test in accordance with the Aircraft Dispatcher Practical Test Standards, as part of the qualification process. The FAA managing specialist must observe the candidate administer the Aircraft Dispatcher Practical Test to an applicant for certification. The specialist will pay careful attention to the candidate’s testing methods and level of professionalism , and evaluate the DADE candidate’s performance during the administration of the t est. The DADE candidate does not have the authority to issue a certificate to the applicant; however, the FAA managing specialist may allow the candidate to fill out the appropriate paperwork while the specialist observes. The FAA managing specialist will sign a Temporary Airman Certificate or Notice of Disapproval, as appropriate , and issue it to the applicant .7

**C. Determination by the FAA Managing Specialist.**  After observing the DADE candidate administer the Aircraft Dispatcher Practical Test to an applicant for certification , the FAA managing specialist will make one of the following determinations:

**1)** The DADE candidate’s performance was satisfactory ; **2)** The DADE candidate requires additional training and observation ; or **3)** The DADE candidate must be rejected . **D. PTRS**  **.** The FAA specialist will select the PTRS activity number 1555 and complete a PTRS entry

after the administration of the Aircraft Dispatcher P ractical T est regardless of whether or not the result was satisfactory .

**1)** Enter the PTRS activity code in the Flight Service Automatio n System (FSAS ) ; **2)** Select “183” in the CFR field ; **3)** Enter the appropriate “Start” and “Closed” dates ; **4)** Enter the DADE candidate’s name and airman c ertificate number in the appropriate fields (Name and Examiner) ;

**5)** Check the appropriate box for “ P ass” or “ F ail , ” depending upon the result of the test ; **6)** Enter the “1524 , ” which corresponds to the Aircraft Dispatcher Practical T est , in the field titled “Exam Kind ; ”

**7)** Check the box titled “Observed b y Inspector ; ” **8)** Enter any comments as appropriate b y expanding the “Comments” area and clicking on the “Add New Comment” b ar ;

**9)** Select “J - Crewmembers” from the “Primary Area” dropdown menu ; **10)** Select code “783” for designees in the “Key word” dropdown menu ; and **11)** Enter your “Opinion Code” and “Comments” as appropriate . **13 -**  **147 INITIAL DESIGNATION.**  FAA managing specialists may use the S ample D esignated A ircraft D ispatch Examiner Initi al Designation Checklist (Figure 13 - 9) to ensure that the initial designation process is complete. When issuing an initial designation , the specialist :  P repares the DADE file ( s ee Volume 13, Chapter 1, S ection 2, paragraph 13 - 32 and paragraph 13 - 150 of thi s section for complete file information) ;  Enter s the DADE’s information into the VI S and ensures a control number is assigned ;8

 P repares FAA Form 8000 - 5 , Certificate of Designation , (see Figure 13 - 10) and the letter of authority (LOA) (Figure 13 - 1 1 ) for the office manger’s signature ; and  F orwards the authorization documentation to the DADE. **13 -**  **148 LOA**  **.** The FAA managing specialist will prepare an LO A o n behalf of the CHDO office manager who will sign the letter. The LOA must describe the specific privileges, limitations , and conditions of the DADE’s authority along with the validity

period of the authorization and the FAA specialist contact information. See Figure 13 - 1 1 for a s ample LOA . **A. Responsibility to Maintain**  **the LOA.**  The DADE must keep the LOA in his or her immediate possession at all times he or she is acting under its authority because it contains all of the privileges, limitations , and conditions associated with that authority . The DADE must maintain the LO A in good condition so that it can be reviewed upon request by an FAA inspector or applicant for an A ircraft D ispatcher C ertificate. The LOA will expire on the last day of the month, one year from the date of the designee authorization. For example, if the DADE’s appointment was granted October 21, 2011, it will expire October 31, 2012. **B. Geographic**  **Limits of Authority.** A DADE ’ s authority and privileges are limited to the CHDO geographic area of responsibility . A CHDO may extend the DADE’s authority to an area beyond its geographic responsibility on a case -by- case basis, onl y after obtaining approval from AFS - 200 who will ensure that extending the DADE’s geographic area of responsibility does not conflict with the duties of other FAA offices. AFS - 200 will not approve a CHDO to extend a DADE’s geographic area o f responsibility unless AFS - 200 can establish the following:  The CHDO is able conduct oversight of the DADE outside of their own geographic area ; or  An FAA AFS o ffice located in the extended geographic area can provide support by conducting oversight of th e DADE on behalf of the CHDO, and that oversight is conducted b y an ASI - AD or ASI - AC - OP S qualified in accordance with subparagraph 13 - 140A and Volume 5, Chapter 5, S ection 10. **13 -**  **149 FAA DIRECTIVES BOOK.**  **A. Description.**  The FAA managing specialist will develop an FAA Directives Book that contains the appropriate FAA directives, forms, polic i es , procedures, guidance, and regulations , and issue it to each DADE. The CHDO must retain a cop y of the book as part of the DADE’s designee f

ile. **B. Contents.**  The contents will inc lude at least the following: **1)** Certificate of Designation ( s ee Figure 13 - 1 0 ) ; **2)** LOA ( s ee Figure 13 - 1 1 ) ; **3)** FAA managing specialist contact information ; **4)** Applicable FAA Web sites ;9 **5)** A statement of the FAA CHDO policies regarding the duties and responsibilities of th e DADE to include:

a) Privileges and limitations , b) C onduct as representative of the Administrator including promptness, courtes y, and professionalism ,

c) Guidelines regarding the conduct of the Aircraft Dispatcher Practical Test in accordance with the current practical test standards (PTS ) , and

d) The requirement to submit complete and accurate certification packages to the supervising CMO/FSDO within 7 calendar - days of conducting a test .

**6)** Sample PTRS Form ( at the discretion of the FAA m anaging specialist) ; **7)** The Aircraft Dispatcher P ractical T est S tandards (FAA - S - 8081 - 10 ); **8)** D esignated A ircraft D ispatch Examiner Checklist ( s ee Figure 13 - 12) ; **9)** Practical test tracking f orms (may

be developed locally , s ee Figure 13 - 13) ; **10)** Copies of FAA Form 8060 - 4 , Temporary Airman Certificate ; **11)** Copies of FAA Form 8060 - 5 , Notification of Disapproval of Application ; **12)** Copies of FAA Form 8400 - 3 , Application for an Airman Certificate and/or Rating ; and

**13)** Instructions for the completion of the appropriate FAA forms. **13 -**  **150 DESIGNATED EXAMINER FILE.**  Examiner re cords should be used to collect and anal yz e information to allow a risk based approach in determining the continued designation of a DADE and the quality

of certification work done by the DADE (see Volume 13, Chapter 1, Section 2, paragraph 13 - 32). All DAD E and candidate files will contain at least the following information: NOTE: If any of these items are unavailable, the FAA office should include a written notation to that effect in the DADE file.  Copy of FAA Form 8000 - 5 , Certificate of Designation ;  DADE LOA;  Original letter of request for appointment;  Ré sum é or documentation of experience;  FAA Form 8710 - 6, Examiner Designation and Qualification Record;  Copy of the Enhanced Vital Information Database ( eVID ) record of the DADE ;  Copies of renewal letters;  Acknowledgement of responsibilities;10

 Records of discussion and counseling;  Copies of all official correspondence to and from the DADE ; and  A cop y of the DADE’s FAA Directives Book. **13 -**  **151 OVERSIGHT OF DADE**  **s .**  **A. Oversight.**  Oversight is the ongoing task of assuring that a designee performs within established guidelines . Oversight includes review of paperwork submitted by the DADE for accuracy and timeliness. Communication with the DADE must be ongoing. The FAA managing specialist must conduct direct surveillance b y observation as often as he or she deem s necessary . Oversight must include at least one direct surveillance activity by observation annually . This observation must occur while the DADE is administering a complete Aircraft Dispatcher Practical Test. **B. Purpose.**  The direct observation is an opportunity for the FAA managing specialist to conduct a performance evaluation and provide feedback to the DADE. After completion of the practical test and the departure of the applicant, the FAA managing specialist will debrief the DADE on the conduct of the exam . **C. Consistency.**  Several practical tests should be observed throughout the year to ensure consistency

and compliance with the PTS and this o rder . Inspectors may use the s ample D esignated A ircraft D ispatch Examiner Surveillance Checklist (Figure 13 - 15) to ensure that surveillance is complete and documented . The FAA managing specialist will record his or her surveillance of a DADE by using PTRS activity code 1669. **D. Annual Meeting**  **.** Inaccordance with Volume 13, Ch apter 1 , Sec tion 2 , paragraph 13 - 34, the FAA managing specialist must conduct a Standardization Meeting and FAA Briefing for each DADE under his or her jurisdiction at least once a year . These meetings can be held concurrentl y as long as the requirements of Volume 13, Chapter 1, Section 2, paragraph 13 - 34 are met. At the discretion of the specialist, these meetings may also be combined with a DADE’s annual recurrent training in accordance with Volume 13, Chapter 3, Section 3. Each event is a separate event and must be recorde d separately in PTRS. The specialist will prepare an agenda for each meeting, including a recurrent training s yl labus if recurrent training is conducted in combination with the Standardization Meeting and FAA briefing. Copies of the meeting agenda and training s yl labus will be placed in each attending DADE’s designee file b y the FAA managing specialist. If an FAA managing specialist or CHDO has oversight responsibility of multiple DADEs, those DADEs should attend the annual meeting together if practicable. This would help ensure consistency and standardization in the DADEs ’ activities on behalf of the Administrator. A sample meeting agenda is depicted in Figure 13 - 14 . **13 -**  **152 SURVEILLANCE**  **. A.**  **Prior to Surveillance.** The FAA managing specialist should review the past ac tivities, recordkeeping, and the SPAS record prior to the surveillance event. **B. Additional Surveillance.**  Some of the following circumstances may cause the FAA managing specialist to conduct additional surveillance:11 **1)** The DADE’s passing rate exceeds 90 percent. **2)** The DADE conducts more than two full practical tests a day (excluding retests) in accordance with Volume 13, Chapter 3, S ection 4, paragraph 13 - 223.

**3)** The DADE’s paperwork error rate exceeds 10 percent. **4)** An interview of an applicant by the FAA managing spe cialist regarding the administration of the Aircraft Dispatcher Practical Test by the DADE reveals issues that are negative or questionable. **C. Required Areas.**  The following areas, at a minimum, must be evaluated during surveillance to determine continued compliance:

**1)** The DADE is knowledgeable of, and administer s the practical test in accordance with , the current regulations, guidance , and PTS.

**2)** The DADE administers the test in accordance with the Plan of Action, mandated by the PTS. **3)** In accordance with Volume 13, Chapter 3, S ection 2, paragraph 13 - 176, the DADE does not :

 Examine any

applicant he or she has provided instruction to on the subjects c ontained in part 65 a

ppendix A.  Perform designee activities outside his or her area of responsibility , unless approv ed b y the FAA managing specialist and AFS - 200 (see also subparagraph 13 - 148 B ).  Administer more than two full practical tests per day (excluding retests) .  Administer more than one practical test at a time.  Administer the practical test to more than one appl icant at a time.  Administer the practical test to individuals who have not graduated from an FAA - approved 14 CFR part 65 course aircraft dispatcher certification course unless approved b y the FAA managing specialist and AFS - 200, when appropriate. (See als o Volume 13, Chapter 3, Section 4, paragraph 13 - 224 and Volume 5, Chapter 5, S ection 10 , paragraph 5 - 1366).  Have an affiliation with an FAA p art 65 aircraft dispatcher c ertification c ourse as an owner or an employee without specific written permission from the FAA managing specialist and AFS - 200. (See also subparagraph 13 - 139C) . **D. Quality and Compliance Check.**  **1)** At any

time, the FAA managing specialist may elect to issue a temporary airman certificate to an applicant for the purposes of getting direct feedback regarding the administration of the Aircraft Dispatcher Practical Test by a DADE. A brief interview of an applicant regarding the DADE’s conduct and testing methods can be used as a quality check for verifying a DADE’s12

continued compliance with the PTS, th e provisions, limitations , and conditions of the LOA, as well as the guidance contained in this O rder and the FAA Directives Book .

**2)** When the FAA managing specialist elects to issue a temporary airman certificate to an applicant, he or she will notify the D ADE in advance. The DADE must then notify the applicant that the FAA will be issuing the temporary airman certificate. **13 -**  **153 RESULTS**  **OF SURVEILLANCE.**  **A. Satisfactory Performance**  **.** The FAA managing specialist will enter the results into the PTRS if the outcome of the surveillance is satisfactory . **B. Unsatisfactory Performance.**  If the outcome of the surveillance is not satisfactory , the FAA managing specialist will discuss any negative findings with the DADE and determine the next appropriate action which may include:  Counseling of the DADE;  Additional surveillance;  Temporary

withdrawal of some or all privileges of the DADE’s authorization pending further training; or  Termination of the DADE’s authority for cause, in accordance with Volume 13, Chapter 1, S ection 2, paragra ph 13 - 40. NOTE: The FAA managing specialist will determine the appropriate action based on the severity

of the negative findings **C. Documentation.**  The FAA managing specialist will document surveillance of the DADE with PTRS activity code 1669

— SURVL/AIRM/AIRCRAFT DI SPATCHER/EXMNR . **13 -**  **154 TERMINATION AND APPEAL.**  Termination of a DADE must be accomplished in accordance with Volume 13, Chapter 1, S ection 2. **A. Termination for Cause**  . Grounds for termination for cause can be found in Volume 13, Chapter 1, Section 2 , paragraph 13 - 40 . The process for termination of, and appeal by , a DADE is contained in Volume 13, Chapter 1, Section 2, paragraph 13 - 41. NOTE: Non - renewal of a DADE must not be used in lieu of termination. If the DADE’s performance justifies termination, then he or she must no t be allowed to continue administering tests.  The FAA managing specialist must completely document the termination process in PTRS.  If a DADE chooses to voluntarily surrender his/her DADE appointment when termination is pending, the DADE may do so , but the FAA specialist must still make the appropriate remarks in PTRS regarding the ground s for the pending termination and that the privileges were surrendered voluntarily .  V oluntary

terminations are not appealable.13

**B. T**  **ermination Not** **- F**  **or -**  **C ause.**  Termination not - fo r- cause can be for any reason not specific to the DADE’s performance. Some examples of not - for- cause include, but are not limited to:  Lack of continued need of the FAA office for a DADE ;

 Lack of ability

of the FAA office to manage the DADE ( e.g. , no quali fied inspector to be a managing specialist); and  Voluntary

surrender b y the DADE . NOTE: Termination not - for- cause is not appealable. NOTE: The FAA managing specialist must specifically state the purpose of termination as being either “For cause” or “Not - for- cause” in their remarks in PTRS. **13 -**  **155 RENEWAL.**  A designation authorization is valid for 1 year and may be renewed by

the FAA managing specialist and the office manager of the CHDO if:  The need for the DADE still exists,  The CHDO maintains the ability to manage the DADE , and  The DADE continues to meet the minimum qualification requirements in paragraph 13 - 139 . NOTE: The FAA managing specialists may use the S ample D esignated A ircraft D ispatch Examiner Designation Renewal Checklist (see Figure 13 - 16) to ensure the renewal proces s is completed properl y. **A. Application for Renewal.**  If the DADE wishes to be renewed, he or she must submit an application for renewal at least 60 calendar- day s , but not more than 90 calendar - days , before the DADE authorization expires . Renewal may be delayed if the CHDO receives the application within 60 days of expiration. A DADE may not exercise the privileges of the authorization beyond the expiration date. An application for renewal must contain:

 A letter from the DADE addressed to the office manager and c opied to the FAA m anaging specialist, requesting renewal of his or her DADE authority , and  A completed Examiner Designation and Qualification Record (FAA Form 8710 - 6) . **B. FAA Managing Specialist**  **Action.** When reviewing the designee’s renewal application the FAA managing specialist will :

**1)** Review the DADE file and eligibility criteria to determine whether the DADE may be renewed . The specialist will continue to review the need and ability to manage the DADE in collaboration with the office manager.

**2)** If the FAA managing specialist determines continued eligibility and qualification of the DADE , he or she will prepare a new LOA and present it to the office manager for14

signature. The FAA managing specialist will then issue the new LOA to the DADE. The specialist does no t need to issue a new Certificate of Designation (FAA Form 8000 - 5 ) .

**3)** In accordance with FAA Order VS 1100.2, the FAA managing special ist wi ll ensure that upon renewal, the DADE acknowledges that designation is a privilege, not a right, and is subject to termination at any time for any

reason at the discretion of the Administrator. **4)** If the DADE’s authority is not renewed because the CHDO no longer has a need for or lacks the ability

to manage the DADE, the CHDO must notify the DADE that he or she is being ter minated not - for- cause , in accordance with subparagraph 13 - 154B and Volume 13, Chapter 1, S ection 2, subparagraph 13 - 4 0A2) . NOTE: Whenever a DADE is terminated, whether for cause or not- for - cause, the FAA managing specialist or other appropriate CHDO personnel wi ll make the appropriate entries in to eFSAS (eVIS and PTRS). **13 -**  **156 Retention of Designee Records**  **.** The CHDO must retain records of activities including , but not limited to, authorizations , inspection reports, periodic reports, and related correspondence pertaining to individuals other than FAA employees designated (or who have made application for designation) to act for or on behalf of the Administrator in conducting and evaluating applicant performance in the various practical phases of examinations leading to t he issuance or revalidation of airmen certificates of all ty pes , in accordance with the current edition of FAA Order 1350.15, Chapter 11, Flight Safety .15

**Figure 13 -**  **9. Sample**  **Designated Aircraft**  **Dispatch Examiner Initial Designation Checklist**  DADE Name: Cert if icate Number: Previous Experience: **DATE INITIALS**  **CHECKLIST ITEM NUMBER**

___________ ___________ 1. Letter(s) of Recommendation

___________ ___________ 2. FAA Form 8710 - 6 (Application) Received

___________ ___________ 3. SPAS Airman Information Checked

___________ ___________ 4. Complete FAA policy/procedures training (1595) PTRS #

_____________________ **Observation of Candidate by FA**  **A Specialist**  Date:

__________ 1669 Completed (DADE Surveillance) PTRS #:

________________________________ ______

___________ ___________ 5. VIS Fi le Established/Updated in local FSAS

___________ ___________ 6. 1555 (Approval) PTRS #

___________ ___________ 7. Back of 8710 - 6 (Application) Completed Character and Reputation P rofessional Ability Justification Designation (Other) Date - Office No - Inspector Signature 8. FAA Form 8000 - 5 (Certificate) Issued or Mailed to designee. 9. Letter of Authori ty (LOA) Issued or Mailed to designee. **DA DE DESIGNA** 

**TION EXPIRA**

**TION DA**

**TE:**

**________________ RE**  **NEWA L DUE:** 

**__________________**

(60 days before expiration)16

**Figure 13**  **- 10. FAA Form**  **8000 -**  **5, Certificate of Designation**17

**Figure 13 -**  **11. S**  **am ple**  **D esignated**  **A ircraft**  **D ispatch**  **E xaminer**  **Letter o**  **f Authority** April 26, 2009 Ms. Mimi Cashe 423 Hemlock Ave Anytown , State 11726 Dear Ms. Cashe: This letter authorizes you to perform activities as a Designated Aircraft Dispatch Examiner (DADE), as a representative of the Administrator and the XYZ Flight Standards District Office (FSDO), to conduct Aircraft Dispatcher Practical Tests in accordance with the current edition of the Aircraft Dispatcher Practical Test Standards (FAA - S - 8080 - 10). As a representative of the Administrator, you are required to comply with FAA Order 8900.1, Flight Standards Information Management System (FSIMS). Your des ignation as a DADE is subject to the continuing need of the XYZ FSDO and your continued compliance with the following privileges, limitations , and conditions: Privileges: **1)** Accept applications for, and conduct , Aircraft Dispatcher Practical T ests in accordance with Title 14 of the Code of Federal Regulations (14 CFR) part 183, § 183.25(f)(1) and FAA - S - 8081 - 10, Aircraft Dispatcher Practical Test Standards (current edition).

**2)** At the discretion of the FAA managing specialist, issue temporary Aircraft D ispatcher C ertificates to qualified individuals in accordance with § 183.25(f)(2) and the eligibility requirements of 14 CFR part 65 .

**3)** Issue Notices of Disapproval. **4)** Issue Notices of Discontinuance. Each privilege above is separate and may be withdrawn or suspended at any time by the XYZ FSDO. Limitations: **1)** Your authority is limited to conducting tests for graduates of ABC Dispatch Academy, and XYZ Aviation Training School, and only within the geographic area of responsibility of the XYZ FSDO, unless otherwise approved b y the Air Transportation Division (AFS - 200 ) .

**2)** You must notify the assigned FAA managing specialist at least 48 hours prior to conducting any Aircraft D ispatcher P ractical T est.

**3)** You may only conduct retests after prior coordination with the FAA managing spec ialist. **4)** You may only administer the Aircraft D ispatcher P ractical T est to one applicant at a time.18 **5)** You may not conduct more than two Aircraft D ispatcher P ractical T ests per day (excluding retests) without prior approval from the FAA managing specialist.

**6)** Y ou may not test any applicant who has not attended , or successfully completed , an FAA - approved part 65 aircraft dispatcher certification course without permission from the FAA managing specialist.

**7)** You may not issue Letters of Aeronautical Competency. **8)** To avoid a conflict - of - interest, you may not be employed by, or own equity in, any p art 65 dispatcher certification course operator concurrent with your DADE designation without the written approval from the FAA managing specialist and AFS - 200. Any such approval granted must be in the public interest. This limitation is necessary due to the potential for a conflict- of - interest which could occur based on the requirement under § 65.63(c)(1) for a course operator to maintain an 80 percent pass rate of its graduates , on the first testing attempt, as a condition for renewal of a course. The FAA is concerned that a DADE employed by such course operator, might not be objective when administering a test to an applicant who has graduated from the DADE’s employer or affili ate.

**9)** If AFS - 200 grants a deviation allowing you to be employed by and/or affiliated with an FAA - approved part 65 certification course operator, you may not, at any time, administer the Aircraft Dispatcher Practical Test to any applicant you have provided instruction to in any of the subjects contained in part 65 appendix A. Conditions: **1)** This l etter of authority (LOA) becomes void if your Aircraft D ispatcher C ertificate is suspended or revoked.

**2)** Requests for annual renewal are your responsibility. If you want to have your DADE authorization renewed, you must submit your request to this office at least 60 days, but not more than 90 days, before the expiration date of this authorization. Your authorization renewal may be delayed if your request for renewal is rec eived less than 60 days prior to expiration. You may not exercise the privileges of this authorization beyond its expiration date.

**3)** You are a representative of the FAA Administrator when exercising the privileges of your designation. Authorization as a DAD E is a privilege, not a right , and your authorization may be terminated by the Administrator at any time for any reason. Any fraudulent use of your designation or any actions by you which discredit the FAA may result in termination of this authorization.

**4)** While exercising the privileges of your authorization a s a DADE, you are subject to all pertinent FAA policies and procedures , and guidance contained in FAA Orders .

**5)** This LOA is valid for a period of one year and expires on month, date ( l ast day of the month), year, unless terminated sooner.

**6)** You must carry this LOA at all times when exercising your privileges as a DADE. **7)** You must maintain this LOA , keep it in good condition, and allow it to be examined upon request by any FAA inspector or applicant for an Aircraft D ispatcher C ertificate.19

This designation may be renewed, allowed to expire, or terminated early at the discretion of the Administrator. Further, Title 49 of the United States Code (49 U.S.C.) § 44702(d)(2) states “The Administrator may rescind a dele gation under this subsection at any time for any reason the Administrator considers appropriate.” You will be evaluated in accordance with the FAA Air Transportation Designee Job Aid (APD, TCE, DADE, DFEE and ADE Program) , Flight Standards Evaluation Program (FSEP) ( current e dition). In accordance with FAA Order 8900.1, Volume 13, Chapter 1, Section 2, paragraph 13 - 40, your designation authority can be terminated for the following reasons:

**1)** For cause , due to the following deficiencies :  Unsatisfactory performance in any phase of designee duties or responsibilities, including the inability to accept or carry out the managing FAA office instructions;  Any actions by the designee that may reflect poorly on the FAA, such as misuse of the designation or failure to maintain a reputation for integrity and dependability in the industry and community;  The inability of the designee to work constructively with the FAA office, personnel , or the public;  Evidence that the designee’s general and/or professional qualifications and requirements were not met at the time of the original designation or at any time thereafter;  The designee’s inability to demonstrate satisfactory performance during a knowledge and skill evaluation , or during an initial or recurrent training seminar; or  The designee’s failure to maintain, or inability to demonstrate, qualifications for any certificate, rating, or examiner designation held. **2)** Not - for - cause :  A lack of need for the designee by the managing FAA o ffice .  Voluntary surrender by you . Enclosed is FAA Form 8000 - 5 , Certificate of Designation . If you have any questions in connection with your DADE authority and responsibilities, please contact your FAA point of contact and specialist, Inspector Mel McNeil at 555 - 555 - 5555, extension XXX . Sincerely,

John Mineola Office Manager20

**Figure 13 -**  **12. Designated Aircraft Dispatch Examiner**  **Checklist Scheduling Practical Tests**  Schedule practical tests with course representative or candidate. Notify FAA of date practical is schedul ed along with number of applicants, this includes re - tests. Prepare written Plan of Action in accordance with PTS for each candidate. Check to see if renewal is due and apply in writing to the FAA 60 - days prior of expiration of your authorization your intentions regarding renewal. **Candidate Eligibility** Age - minimum age 21. Original ADX Knowledge Test results showing satisfactory results (good for 24 calendar- months 14 CFR § 65.55). Complete and sign FAA Form 8400 - 3 “Application for an Airman Certificate and/or Rating.” Course certificate or written statement of graduation (valid for 90 days § 65.70). or Meets eligibility requirements of § 65.57(a). **NOTE: Documentary evidence of eligibility must be presented to the FAA managing specialist and per** **mission to test must be granted by the specialist.**  If under 23, FAA will issue a Letter of Aeronautical Competency to the individual. Be sure the candidate can read, write, speak, and understand the English language. **If applicant passes: Turn into the FAA**  Program Tracking Reporting Sheet (PTRS). FAA Form 8400 - 3, with so urce of establishing ID indicated. Written statement of graduation. ADX Knowledge Test results. Original, typed, Temporary Airman Certificate if 23 years of age or older. **If applicant fails:** Return ADX Knowledge Test results and written statement of graduation to individual along with a copy of the “Notice of Disapproval of Application.” **Turn into the FAA** FAA Form 8400 - 3 with unsatisfactory areas noted. Complete PTRS form. “Notice of Disapproval of Application” and list what was unsatisfactory. **Retest :**  **Turn into the FAA** FAA Form 8400 - 3 signed by certificated aircraft dispatcher instructor recommending retest. Written statement of graduation (valid for 90 days § 65.70). ADX Knowledge Test results. Notice of Disapproval of Application or Temporary Certificate, if applicable.21

**Figure 13 -**  **13. Sample**  **Practical Test T racking Form**  **Practical Exam Tracking Form**  **Applicant’s Name Examination**  **School Weak Areas Noted**  **Results** Re - exam Yes/No Date Given Sat Unsat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 1522

**Figure 13 -**  **14. Sample**  **Annual Meeting Agenda**  **XYZ FSDO Annual Safety Standardization Meeting, FAA Briefing ,**  **and Recurrent Training**  **Agenda 1)**  Standardization Meeting. a) Maintaining desirable standards and effective working relationships . b) Special I ssues/C hanges - Any significant regulatory

or guidance changes that affect the process of FAA airman certification with respect to DADEs.

**2)** FAA Briefing . a) Current and new policies regarding the duties and responsibilities of the D ADE. b) Review of DADE privileges. NOTE: This review must include emphasis that the DADE’s authority is a privilege, not a right , granted by the Administrator and subject to termination at any time for any

reason at the discretion of the Administrator. c) Review of expected conduct as a representative of the Administrator . d) Review of past ye ar performance issues (negative and positive) , industry business practice changes , as well as technology evolution . e) DADE feedback regarding testing, administrative and procedural i ssues, and issues concerning the Part 65 courses whose graduates he or she tests.

**3)** Recurrent Training (Volume 13, Chapter 3, Section 3, paragraph 13 - 207). a) DADE roles and responsibilities. b) Paperwork discrepancies. c) Applicable changes to 14 CFR. d) New FAA polic i es and procedures. e) Review of procedures and guidance for administering the practical test. f) Review and updating test scenarios. g) Foreign student applicants.23

**Figure 13 -**  **15. Sample Designated Aircraft Dispatch Examiner Surveillance Checklist** Designated Aircraf

t Dispatch Examiner NAME: DATE: Course Operator: City pair: Test Start time: Flight Plan Start time: Flight Plan End time: Test End time: Plan of Action revie wed: **FLIGHT PLAN:** The DADE has at least three flight plan scenarios and changes the informati on as appropriate. The flight plan scenario time should be between 90 and 120 minutes to incorporate all the required practical test standards (PTS) elements. Aircraft performance charts and minimum equipment list (MEL) information should be consistent with aircraft type. **KNOWLEDGE:** The DADE asks questions about items that are fair and challenging to the applicant. The DADE asks questions that make the applicant think and apply knowledge. The DADE should not coach the applicant. **ADMINISTRATIVE:** The DADE makes sure the applicant removes all course notes. The DADE explains ground rules of the practical test to the applicant. The DADE keeps track of the right and w rong answers. The total test time is not less than 4 hrs or more than 6 hrs. **OTHER:** The DADE is knowledgeable of regulatory and industry changes. The DADE maintains good records of the candidates tested. The records must include the results of each Aircraft Dispatcher Practical Test. The DADE fills out forms correctly and properly briefs individuals le ss than 23 years of age. NOTES: **RESULTS OF SURVEILLANCE :** 24

**Figure 13 -**  **16, Sample**  **Designated Aircraft Dispatch Examiner Designation Renewal** 

**Checklist** DADE Name:

________________________________ ___ Certificate Number: **DATE INITIALS**  **CHECKLIST ITEM NUMBER** 1. FAA Form 8710 - 6 (Application) Received 2 . SPAS Airman Information Checked 3 . Last Safety Standardization Briefing and Recurrent Training (1595) PTRS# **Observation of DADE**  **by FAA Inspector** Date:

___________ Name of Inspector:

_______________________ 1669 Co mpleted (DADE Surveillance) PTRS #

_________________________ 4. FAA Observation Complete and S atisfactory 5. VIS File Updated in local FSAS 6. 1555 (Approval) PTRS # 7. Back of 8710 - 6 (Application) Completed Inspector’s Recommendation Designation (Other) Date - Office No - Inspectors S ignature 8. New Letter of Appro val completed and issued to DADE **DADE DESIGNATION EXPIRATION DATE:**

**___________________ RENEWAL DUE:** 

**___________________**

(60 days before expiration) **RE SERVED.**  Paragraphs 13 - 157 through 13 - 170.