Office of the Chief Financial Officer 

Grant Award and Financial Management Information

Postaward Instructions

February 2016 
 

Postaward Instructions
 

The following steps are provided as a tool for the financial administration of awards from the 

Office of Justice Programs (OJP) and the Office on Violence Against Women (OVW). 

Step 1. Complete financial point of contact registration 

Step 2. Review the award and special conditions 

Step 3. Read the guidelines 

Step 4. Complete and return the Automated Clearing House form 

Step 5. Access payment using the Grant Payment Request System 

Step 6. Fulfill reporting requirements 

 

Step 7. Initiate closeout 

Step 8. Review top 10 frequently asked questions 

February 2016 

1
 
STEP 1 – Complete Financial Point of Contact Registration 

Office of the Chief Financial Officer 

Postaward Instructions
 

Awards are processed through the OJP Grants Management System (GMS). Notification of 

award approval is made by email through GMS. Once an award has been approved, a notice is 

sent to the email address of the Grant Point of Contact (GPOC), as well as to the authorized 

grantee official. Grantees are notified by email through GMS when awards are released. Paper 

copies of awards are not mailed to award recipients. When you receive an email notification 

announcing award of a grant, go to GMS to assign a Financial Point of Contact (FPOC). 

You will not be able to access the award until registration for at least one FPOC is complete. 

You may access GMS at: 

https://grants.ojp.usdoj.gov 

You can find instructions on assigning, registering, and approving an FPOC at: 

http://www.ojp.usdoj.gov/training/pdfs/gms_userguide.pdf 

OJP grantees may contact the GMS Helpdesk at 1–888–549–9901 

(choose option 3) or GMS.HelpDesk@usdoj.gov 

OVW grantees may contact OVW GMS Support at 1–866–655–4482 or 

OVW.GMSSupport@usdoj.gov. 

Once the FPOC registration is completed, the GPOC may then access the award. 

February 2016 

2 
 

Office of the Chief Financial Officer
 

Postaward Instructions
 

STEP 2 - Review Award and Special Conditions 

Once an FPOC completes registration (see step 1), you will be able to view and print the 

award online. 

If you agree with the terms and conditions, print the award. The authorized recipient official 

must sign and date the agreement and initial the special conditions and submit both the signed 

agreement and initialed special condition pages to the OJP Control Desk or OVW using one of 

the following methods: 

Agency: OJP OVW 

Fax: Faxes no longer accepted for 

OJP award documents 

202–514–7045 

Email: acceptance@usdoj.gov OVW.Acceptance@usdoj.gov 

The GPOC must approve an FPOC before an accepted award can be entered in the system. 

If the authorized recipient official has changed, do not alter the preprinted name in box 18 of the 

award. A grant adjustment notice (GAN) will have to be initiated in GMS to notify the Program 

Office of this change. Grantees have the capability to initiate a GAN by logging in to GMS at 

https://grants.ojp.usdoj.gov and selecting the GAN tab. For assistance accessing GMS or 

initiating the GAN, OJP grantees may contact the GMS Helpdesk at 1–888–549–9901 (choose 

option 3) or via email at GMS.HelpDesk@usdoj.gov. OVW grantees may contact OVW GMS 

Support at 1–866–655–4482 or OVW.GMSSupport@usdoj.gov. Once the GAN is approved by 

the Program Office, the agreement should be signed by the new authorized recipient official. The 

former authorized recipient’s name should remain unaltered in box 18. The authorized recipient 

official should also initial each page of special conditions and return the approved GAN, signed 

February 2016 

3
 
agreement, and initialed special condition pages back to the OJP Control Desk or OVW using 

one of the following methods: 

Agency: OJP OVW 

Fax: Faxes no longer accepted for 

OJP award documents 

202–514–7045 

Email: acceptance@usdoj.gov OVW.Acceptance@usdoj.gov 

Notify your Program Office when special conditions have been met. 

Note: The original signed documents should be maintained by the grantee for presentation in the 

event of an audit. 

Acceptance documents for Community Oriented Policing Services (COPS) and U.S. Department 

of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) grants should 

not be sent to OJP or OVW. Please contact COPS at 1–800–421–6770 or DHS at 1–866–927– 

5646 for instructions on the return of their award documents. 

If you do not agree with the terms and conditions, contact the awarding Program Office as 

noted in the award package to decline, withdraw, or request modification. 

You have 45 days from the award date to accept the award. Notify your Program Office if 

your organization is unable to accept the award within this time. Failure to accept within 

45 days may result in deobligation of funds. 

Following are sample pages from GMS of the award and special conditions pages that award 

recipients will need to print, sign, and return to OJP or OVW to accept the award. 

February 2016 

4 
 

February 2016 

5 
 February 2016 

6 
 

Office of the Chief Financial Officer 

Postaward Instructions
 

STEP 3 - Read the Guidelines 

There are Office of Management and Budget (OMB) Circulars and Common Rules and other important 

information you will need to know for the administration of your award. The most up-to-date versions of 

these documents are available through the Internet, as noted: 

OMB Circulars, http://www.whitehouse.gov/omb/grants/index.html 

Code of Federal Regulations, http://162.140.57.127/cgi-bin/ECFR?page=browse 

DOJ Grants Financial Guide, http://ojp.gov/financialguide/DOJ/index.htm for grants awarded in fiscal year 

(FY) 2015 and later. 

2014 OJP Financial Guide, http://www.ojp.gov/financialguide/index.htm for grants awarded in 

FY 2014 and earlier. 

OJP grantees with questions may contact: 

Office of Justice Programs 

Office of the Chief Financial Officer 

Customer Service Center 

1–800–458–0786 (choose option 2) 

or 

ask.ocfo@usdoj.gov 

OVW grantees with questions may contact: 

Office on Violence Against Women 

Grants Financial Management Division 

1–888–514–8556 

or 

ovw.gfmd@usdoj.gov 

February 2016 

7 
 

 

OMB Circulars and Common Rules 

For Grant Management
 

Administrative requirements for all Federal award recipients are contained in governmentwide common 

rules. On December 26, 2013, OMB issued new guidance that provides a government-wide framework for 

grants management (Federal Register, 12/26/2013). The new guidance, the Uniform Administrative 

Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 Code of Federal Regulation 

(CFR) Part 200), streamlines the Federal Government’s administrative, cost, and audit requirements, and has 

been implemented by DOJ via DOJ regulation at 2 CFR Part 2800. These new requirements, as implemented 

by DOJ, apply to Federal awards made after December 26, 2014, and the audit requirements apply to audits 

for fiscal years beginning on or after December 26, 2014. For Federal awards made before December 26, 

2014, absent an agreement otherwise in a Federal award issued after that date, the requirements in place at 

the time of award continue to apply. 

The new guidance supersedes the following OMB requirements: 

 OMB Circular A-21, Cost Principles for Educational Institutions 

 OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments 

 OMB Circular A-102, Grants and Cooperative Agreements with State and Local Governments 

 OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements With 

Institutions of Higher Education, Hospitals and Other Non-Profit Organizations 

 OMB Circular A-122, Cost Principles for Nonprofit Organizations 

 OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations (codified at 

CFR Part 66 and Part 70). 

The following requirements remain in place: 

 Governmentwide Debarment and Suspension (Nonprocurement) (codified at 2 CFR Part 180). 

 Governmentwide Requirements for Drug-Free Workplace (Grants) (codified at 28 CFR Part 83). 

 Restrictions on Lobbying (codified at 28 CFR Part 69). 

 Contracts With Commercial Organizations (codified at 48 CFR 31.2). 

 Principles for Determining Costs Applicable to Research and Development Under Grants and 

Contracts with Hospitals (codified at 45 CFR 74, Appendix E). 

February 2016 

8 
 

 

 STEP 4 - Complete and Return the 

Automated Clearing House Form 

Office of the Chief Financial Officer 

Postaward Instructions 

The U.S. Department of the Treasury uses Automated Clearing House (ACH) information to transmit 

payment data using electronic funds transfer to the recipient’s designated financial institution. 

Without a current, valid, and complete ACH form on file, payment requests for the same grant on the 

same day must be a total of less than $10 million. 

With a current, valid, and complete ACH form on file, payment requests for the same grant on the 

same day must be a total of less than $100 million. 

For questions, please contact the OCFO Customer Service Center at 1–800–458–0786 or 

ask.ocfo@usdoj.gov. 

The ACH form (ACH Vendor/Miscellaneous Payment Enrollment Form, SF 3881), located at 

http://ojp.gov/funding/Apply/Resources/ACHVendor.pdf, is required for: 

–	 New grantees who have never submitted an ACH form for an OJP grant. 

– Changes to banking information (for example, depositor account or bank 

 routing number or banking institution). 

–	 New grants that are linked to a vendor number for which there is no banking 

information on file. 

Unless banking information has changed, grantees should not submit a new ACH form for a new 

grant if the grant falls under a vendor number for which there is already banking information on file. 

Note: If submitting a new or updated ACH form, please contact the OCFO Customer Service Center 

at 1–800–458–0786 (option 2) to confirm banking information has been updated before proceeding 

with payment requests. 

February 2016 

9 
 

 

If you have accepted the terms and conditions specified in your award, the ACH form must be 

completed and signed by your preferred financial institution. Send the ORIGINAL ACH form (i.e., 

the ACH form containing the original signature of the bank representative) via courier service (e.g., 

Federal Express, UPS, etc.) to: 

Office of Justice Programs 

Office of the Chief Financial Officer 

Attn: Control Desk–ACH 

810 Seventh Street, NW., Fifth Floor 

Washington, DC 20001
 

Note: Submit the original form only. Electronic transmissions or copies of the original form will not 

be accepted. The ACH form must be processed before draw down or request for funds. 

February 2016 

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Office of the Chief Financial Officer 

Postaward Instructions
 

STEP 5 - Access Payment Using the 

Grant Payment Request System (GPRS)
 

Payments by OJP, OCFO, are electronically deposited to the recipient’s account by the Treasury 

using banking information provided on the ACH form. Before attempting to access payment, an 

ACH form must be submitted. For ACH instructions, see step 4. 

OJP/OVW Registration Process for GPRS 

OJP and OVW grantees must be registered as FPOCs in GMS at 

https://grants.ojp.usdoj.gov before they can register as a drawdown specialist in GPRS 

(see step 1). 

Once registered as an FPOC in GMS, then grantees can access GPRS at 

https://grants.ojp.usdoj.gov/gprs. 

All grantees with accounts in GPRS will have the role of drawdown specialist. A grantee 

who is a GMS FPOC may request to be a GPRS drawdown specialist by accessing the 

GPRS Web site and selecting the “New GPRS User Registration for GMS” link. Once the 

registration is approved, a confirmation email is sent to the GPOC and FPOC that 

the FPOC has been granted access to GPRS as a drawdown specialist. The confirmation 

email is sent the same day the registration request is made. Once the confirmation email is 

sent, the drawdown specialist will be granted access to GPRS. Once access is granted, the 

FPOC will use its GMS FPOC user identification (ID) and password to log in to GPRS. 

COPS Registration Process for GPRS 

COPS grantees with accounts in GPRS have the role of drawdown specialist. A COPS 

grantee may request to be a GPRS drawdown specialist by accessing the GPRS Web site 

and selecting the “New GPRS User Registration for COPS” link. 

Once registration is approved by the COPS Response Center, a confirmation email is 

sent to the FPOC granting access to GPRS as a drawdown specialist. Once access is 

granted, the FPOC will use the user ID entered during the self-registration process and a 

temporary password (sent in the confirmation email) to log in to GPRS. 

February 2016 

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Note to COPS users with OJP or OVW grants: The user ID entered during 

registration must be unique and is not the same as a GMS FPOC user ID. Please contact 

the COPS Response Center at 1–800–421–6770 for more registration information. 

Note: Important Banking Information 

All funds will be electronically disbursed by the Treasury to the grantee’s designated 

financial institution for deposit into its bank account. For this reason, grantees must 

ensure that they complete and return the original ACH banking information form 

(entitled ACH Vendor/Miscellaneous Payment Enrollment Form). The original ACH 

form must bear the original signature of the authorized bank official. 

Payments are not processed by OJP during the last 4 business days of each month. 

For more information about payments or GPRS, contact the OCFO Customer Service 

Center at 1–800–458–0786 (choose option 2) or email ask.ocfo@usdoj.gov. 

February 2016 

12 
 

 

Office of the Chief Financial Officer 

Postaward Instructions 

 

STEP 6 – Fulfill Reporting Requirements 

Reporting requirements must be met during the life of the grant. A full explanation of 

these requirements can be found in the DOJ Grants Financial Guide, 

http://ojp.gov/financialguide/DOJ/index.htm, and the OJP Financial Guide, 

http://www.ojp.usdoj.gov/financialguide/index.htm. Also check special conditions on 

awards for additional reporting requirements. GPRS (see step 5) will not permit access to 

funds if financial reporting is delinquent. 

The following reports are required: 

 Single Audit Reports 

 

 Categorical Progress Reports 

 Federal Financial Reports 

February 2016 

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Single Audit Reports 

A special condition may be included with your award that details reporting requirements 

for audit reports. Please review and comply with that special condition. Information and 

instruction on submitting single audit reports may be found in the DOJ Grants Financial 

Guide and OJP Financial Guide under Part III, Postaward Requirements, Chapter 3.19: 

Audit Requirements and in OMB Circular No. A-133, Audits of States, Local 

Governments, and Non-Profit Organizations. 

The submission of audit reports for all grantees shall be as follows: 

	 State and Local Governments, Institutions of Higher Education, and Nonprofit 

Institutions. Completed audit reports for fiscal years earlier than 2007 should be 

mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East 10th Street, 

Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008 and later should 

be submitted on the Federal Audit Clearinghouse’s Web site at 

http://harvester.census.gov/sac. Do NOT submit your audit reports to OJP unless 

specifically requested. 

	 Commercial Organizations and Individuals. One copy of all audit reports should be 

mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN: 

Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531. 

Categorical Assistance Progress Reports 

Reporting on the progress of the grant program is required. Some grants may require an 

annual submission of progress report information. Most programs require semiannual 

reporting. Reporting requirements are specified in the grant solicitation and in the special 

conditions specified in the award. Progress Reports must be submitted via GMS. OJP 

grantees may contact the GMS Helpdesk at 1–888–549–9901 (choose option 3) or 

GMS.HelpDesk@usdoj.gov and OVW grantees may contact OVW GMS Support at 1– 

866–655–4482 or OVW.GMSSupport@usdoj.gov for assistance with submissions. 

Questions concerning progress reporting should be directed to the Program Manager for 

the award. 

Semiannual reports are due: 

Reporting period: Due no later than: 

January 1–June 30 July 30 

July 1–December 31 January 30 

The final Progress Report is due 90 days after the grant end date. 

February 2016 

14 
 

 

Federal Financial Reports (SF-425) 

This report (also called FFR) is used to track actual expenditures and unliquidated 

obligations. 

OJP and OVW grantees are required to file the SF-425 quarterly via GMS at 

https://grants.ojp.usdoj.gov. 

COPS grantees are required to submit quarterly SF-425 reports on the COPS Web site at 

http://www.cops.usdoj.gov. For assistance accessing the system or completing the SF-425, 

contact the COPS Resource Center at 1–800–421–6670.

 The schedule for submitting the SF-425 is as follows: 

 Reporting quarter: Due not later than:

 January 1–August 31 April 30 

April 1–June 30 July 30 

 July 1–September 30 October 30 

 October 1–December 31 January 30 

The final SF-425 is due 90 days after the grant end date. 

Filing the SF-425 online. OJP and OVW grantees are required to designate and approve 

at least one FPOC in GMS before they can file the SF-425. An FPOC must be registered 

and approved by the GPOC through GMS at https://grants.ojp.usdoj.gov. Instructions on 

assigning, registering, and approving an FPOC are available at 

http://www.ojp.usdoj.gov/training/pdfs/gms_userguide.pdf 

OJP grantees may contact the GMS Helpdesk by phone at 1–888–549–9901 (choose 

option 3) or by email at GMS.HelpDesk@usdoj.gov and OVW grantees may contact 

OVW GMS Support at 1–866–655–4482 or OVW.GMSSupport@usdoj.gov for help in 

accessing or using GMS. 

February 2016 

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STEP 7 – Initiate Closeout 

Office of the Chief Financial Officer 

Postaward Instructions
 

Within 90 days after the end date of the grant, grantees must initiate closeout of the grant in 

GMS. 

Grantees should: 

–	 Submit a Final Progress Report 

–	 Submit a Final FFR 

–	 Perform a financial reconciliation. If your reported unobligated balance of Federal funds is 

more than your draw downs, draw down the difference. If your reported unobligated balance 

of Federal funds is less than your draw downs, submit a check for the difference to OJP to: 

DOJ/Office of Justice Programs 

Office of the Chief Financial Officer 

ATTN: Accounting Control and Reconciliation Branch 

810 Seventh Street, NW. – Fifth Floor 

Washington, DC 20531 

A check made payable to the Office of Justice Programs, should be clearly marked with the 

grant number and vendor number to ensure proper credit. Also, specify if funds are being 

returned to the grant or to be applied to program income. If funds are being sent for both, 

specify what amount is for each. 

Staff will review grants submitted for closeout in GMS and contact grantees as necessary to 

complete closeout. 

February 2016 

16 
Office of the Chief Financial Officer 

Postaward Instructions
 

 

STEP 8 – Review Top 10 Frequently Asked Questions 

1. How will I know that my application has been approved? 

If you are the person who applied for the award or the authorized official of the organization 

named in the application, you will receive an email notifying you of your award. Once 

registration of at least one FPOC is completed in GMS, you may access the award by clicking 

on the “Awards” tab. For instructions on registering an FPOC, see 

http://www.ojp.usdoj.gov/training/pdfs/gms_userguide.pdf. 

2. Who do I contact for assistance in using the Grants Management 

System? 

Agency: OJP OVW 

Help Desk: GMS Help Desk OVW GMS Support 

Time: 7 a.m. to 9 p.m. eastern standard time 

(EST) 

8 a.m. to 4 p.m. EST 

Phone: 1–888–549–9901 (choose option 3) 1–866–655–4482 

Email: GMS.HelpDesk@usdoj.gov OVW.GMSSupport@usdoj.gov 

3. How do I accept my award? 

If you are the person who applied for the award or the authorized official of the organization 

named in the application, you will receive an email notifying you of your award. Once 

registration of at least one FPOC is completed in GMS, you may access the award by clicking 

on the “Awards” tab. For instructions on registering an FPOC, see 

http://www.ojp.usdoj.gov/training/pdfs/gms_userguide.pdf 

Print and read the award and special conditions right away. If you accept the terms and 

conditions of the award, have your authorized recipient official sign a copy of the award and 

initial the Special Condition pages and submit both the signed agreement and initialed Special 

Condition pages to the OJP Control Desk or OVW. 

Note: The signature in box 19 should be the same as the preprinted name in box 18. If the 

authorized recipient official has changed, do not alter the preprinted name in box 18. A grant 

adjustment notice (GAN) will have to be initiated in GMS notifying your Program Office of 

this change. Once the Program Office approves the GAN, print it out, have the new authorized 

February 2016 

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recipient official sign in box 19 and initial every page with special conditions. The documents 

should be submitted using one of the following methods: 

Agency: OJP OVW 

Fax: Faxes no longer accepted for 

OJP award documents 

202–514–7045 

Email: acceptance@usdoj.gov OVW.Acceptance@usdoj.gov 

Note: OJP will not disburse funds unless the award is submitted correctly. 

The original signed documents should be maintained by the grantee in the event of an audit. 

Note: Acceptance documents for Community Oriented Policing Services (COPS) or U.S. 

Department of Homeland Security (DHS)/Federal Emergency Management Agency grants 

should not be sent to OJP or OVW. Please contact COPS at 1–800–421–6770 or DHS at 1– 

866–927–5646 for instructions on the return of their acceptance documents. 

If you do not accept the terms/conditions, contact the OJP Program Office noted in the award 

letter immediately. 

4. How do I obtain payment? 

Award recipients should first submit a completed original ACH form with the original 

signature of the bank representative via courier (Federal Express, UPS, etc.) to the 

following address: 

Office of Justice Programs
 

Office of the Chief Financial Officer
 

Attn: Control Desk 

810 Seventh Street, NW., Fifth Floor 

Washington, DC 20001 

Note: If submitting a new or updated ACH form, please contact the OCFO Customer Service 

Center at 1–800–458–0786 (choose option 2) to confirm banking information has been updated 

before proceeding with payment requests. 

Once the ACH form has been received and verified by OCFO, you may request funds (“draw 

down”) using OJP’s Grant Payment Request System (GPRS). Grantees and vendors can access 

GPRS at https://grants.ojp.usdoj.gov/gprs. Without a current, valid, and complete ACH form 

on file, payment requests for the same grant on the same day must be a total of less than 

$10 million. 

With a current, valid, and complete ACH form on file, payment requests for the same grant on 

the same day must be a total of less than $100 million. 

February 2016 

18 
Upon successful completion of a draw down, funds will be electronically deposited into an 

account designated by the grantee on the ACH form. 

5. How can I access GPRS? 

OJP and OVW grantees must register FPOCs in GMS at https://grants.ojp.usdoj.gov before 

they can successfully register drawdown specialists in GPRS. Once FPOC registration is 

complete, OJP and OVW grantees may then access the GPRS Web site and select the “New 

GPRS User Registration for GMS” link to register. 

COPS grantees may request to be GPRS drawdown specialists by accessing the GPRS Web 

site, https://grants.ojp.usdoj.gov/gprs/welcome, and selecting the “New GPRS User 

Registration for COPS” link to register. 

6. Why was my payment request denied? 

Payment requests may be unsuccessful for various reasons, the most common of which are: 

(1) award was not accepted; (2) special conditions of the grant were not met; 3) certain 

reporting requirements throughout the life of the grant were not fulfilled; (4) legislation and 

Federal grant management procedures during the life of a grant were not followed; (5) amount 

requested exceeded what was available; (6) financial reports (i.e. SF-425, Progress, or Audit) 

were not submitted the by due date; (7) the grant end date passed and an administrative 

closeout was initiated. 

Compliance may affect the timing or the amount of the funds made available at any time. 

7. What are my award responsibilities? 

Upon initial award: Sign and email or fax (OVW only) the agreement and special conditions 

to confirm award acceptance. Complete and return the ACH form according to the instructions 

in the award. 

Follow the instructions in the award to notify your Program Manager of your compliance 

with applicable special conditions. 

Reporting: Grantees are required to submit the SF-425 30 days after the end of each quarter 

as follows: 

Reporting Quarter: Due Not Later Than:
 

January 1–August 31 April 30 

April 1–June 30 July 30 

July 1–September 30 October 30 

October 1–December 31 January 30
 

February 2016 

19 
Final reports are due 90 days after the grant end date. 

If your organization has a match requirement (refer to Program Announcement), the match 

should be reported on the report. 

OJP and OVW grantees are required to submit reports online via GMS at 

https://grants.ojp.usdoj.gov. An FPOC must be registered before the report can be submitted. 

For instructions on registering an FPOC, see 

http://www.ojp.usdoj.gov/training/pdfs/gms_userguide.pdf. 

COPS grantees are required to submit quarterly SF-425 reports on the COPS Web site at 

http://www.cops.usdoj.gov. For assistance accessing the system or completing the SF-425, 

contact the COPS Resource Center at 1–800–421–6670. 

Progress Reports are usually due as follows or as listed in the solicitation: 

Reporting Period: Due Not Later Than: 

January 1–June 30 July 30 

July 1–December 31 January 30 

Single Audit Reports may be required. A special condition is included with your award that 

details the reporting requirements for the audit reports. Please review that special condition. 

Funds Management: Your organization should request funds based upon immediate 

disbursement/reimbursement requirements. Funds will not be paid in a lump sum, but rather 

disbursed over time as project costs are incurred or anticipated (with the exception of block 

grant programs such as the Byrne Justice Assistance Grant Program, Juvenile Accountability 

Block Grant Program, and State Criminal Alien Assistance Program awards, which may be 

drawn or are paid out in a lump sum). 

Time requests to ensure that Federal cash on hand is the minimum needed for 

disbursements/reimbursements to be made immediately or within 10 days. If the funds are not 

spent or disbursed within 10 days, you must return them to the awarding agency. 

8. How do I submit reports? 

SF-425 and semiannual/annual Progress Reports should be filed online via GMS at: 

https://grants.ojp.usdoj.gov 

OJP grantees may contact the GMS Helpdesk by phone at 1–888–549–9901 (choose option 3) 

or by email at GMS.HelpDesk@usdoj.gov and OVW grantees may contact OVW GMS 

Support at 1–866–655–4482 or OVW.GMSSupport@usdoj.gov for assistance. 

Audit Reports should be submitted as follows: 

February 2016 

20 
 

 

 

 

 

 

 

 

 

 

 State and Local Governments, Institutions of Higher Education, and Nonprofit 

Institutions. Completed audit reports for fiscal years earlier than 2007 should be mailed to 

the Federal Audit Clearinghouse, Bureau of Census, 1201 East 10th Street, Jeffersonville, 

IN 47132. Completed audit reports for fiscal years 2008 and later should be submitted on 

the Federal Audit Clearinghouse’s Web site at http://harvester.census.gov/sac. Do NOT 

submit your audit reports to OJP unless specifically requested. 

	 Commercial Organizations and Individuals. One copy of all audit reports should be 

mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN: Control 

Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531. 

9. If I have questions about my grant, whom do I contact? 

Program questions: 

Contact the Program Manager identified in the award letter. 

Financial questions: 

Agency: OJP OVW 

Help Desk: OCFO Customer Service Center Grants Financial 

Management Division 

Time: 8:30 a.m. to 6 p.m. EST 8 a.m. to 4 p.m. EST 

Phone: 1–800–458–0786 (option 2) 

TDD: 202–616–3867 

1–888–514–8556 

Email Ask.ocfo@usdoj.gov OVW.GFMD@usdoj.gov 

10. What are the addresses and Fax numbers for OCFO and OVW? 

Office of Justice Programs 

Office of the Chief Financial Officer 

Attn: Control Desk 

810 Seventh Street, NW. 

Washington, DC 20531 (U.S. Postal Service delivery) 

or 20001 (overnight delivery, e.g. FedEx, UPS, etc.) 

Fax: 202–353–9279 

Office on Violence Against Women 

145 N Street, NE. 

 Suite 10W.121 

 Washington, DC 20530 

 Fax: 202–514–7045 

February 2016 

21 
 

U.S. Department of Justice 

Office of Justice Programs 

 

Making the Pieces Fit 

Assisting grant recipients in 

resolving financial questions. 

OCFO Customer Service Center 

8:30 a.m.–6 p.m. EST, Monday through Friday 

1–800–458–0786 (choose option 2) 

TDD (Telecommunication Device for Deaf) 202–616–3867 

OJP Web site address: http://www.ojp.usdoj.gov
 

Email: ask.ocfo@usdoj.gov
 

Fax: 202–353–9279
 

OVW Grants Financial Management Division 

8 a.m.–4 p.m. EST, Monday through Friday 

1–888–514–8556 

http://www.usdoj.gov/ovw 

Email: OVW.GFMD@usdoj.gov 

Fax: 202–514–7045 

COPS Resource Center 

9 a.m.–5 p.m. EST, Monday through Friday 

1–800–421–6770 

http://www.cops.usdoj.gov 

Email: askCOPSRC@usdoj.gov 

Fax: 202–616–9004 

February 2016 

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