NATIONAL CENTER FOR EDUCATION STATISTICS

(NCES)

SCHOOL ATTENDANCE BOUNDARY SURVEY

(SABS)

JULY 2013 – JULY 2016

PART A

OMB SUBMISSION

DECEMBER 2012
1

TABLE OF CONTENTS

A. JUSTIFICATION

1. CIRCUMSTANCES MAKING COLLECTION OF INFORMATION NECESSARY............................2

2. PURPOSES AND USES OF THE ACADEMIC LIBRARIES SURVEY...............................................3

3. APPROPRIATE USE OF INFORMATION TECHNOLOGY ................................................................3

4. EFFORTS TO IDENTIFY DUPLICATION ............................................................................................4

5. METHODS USED TO MINIMIZE BURDEN ON SMALL ENTITIES.................................................4

6. FREQUENCY OF DATA COLLECTION...............................................................................................4

7. SPECIAL CIRCUMSTANCES OF DATA COLLECTION....................................................................4

8. CONSULTANTS OUTSIDE THE AGENCY..........................................................................................4

9. PROVISION OF PAYMENTS OR GIFTS TO RESPONDENTS...........................................................4

10. ASSURANCE OF CONFIDENTIALITY ................................................................................................4

11. SENSITIVE QUESTIONS .......................................................................................................................4

12. ESTIMATES OF HOUR BURDEN FOR INFORMATION COLLECTION .........................................4

13. ESTIMATES OF COSTS .........................................................................................................................5

14. COSTS TO THE FEDERAL GOVERNMENT .......................................................................................5

15. REASONS FOR CHANGES IN RESPONSE BURDEN AND COSTS .................................................5

16. TIME SCHEDULE FOR ACADEMIC LIBRARIES SURVEY..............................................................5

17. APPROVAL TO NOT DISPLAY EXPIRATION DATE FOR OMB APPROVAL...............................5

18. EXCEPTIONS TO CERTIFICATION FOR PAPERWORK REDUCTION ACT SUBMISSIONS ......5

B. COLLECTION OF INFORMATION EMPLOYING STATISTICAL METHODS

1. RESPONDENT UNIVERSE

2. STATISTICAL PROCEDURES FOR COLLECTING INFORMATION

3. PROCEDURES FOR COLLECTION OF INFORMATION

4. METHODS FOR MAXIMIZING RESPONSE RATES

5. TESTS OF PROCEDURES AND METHODS

6. REVIEWING STATISTICIANS

APPENDIX A – 2013 AND 2015 SCHOOL ATTENDANCE BOUNDARY QUESTIONNAIRE

APPENDIX B – 2013 AND 2015 SUPERINDENT SCHOOL DISTRICT LETTER

APPENDIX C – 2013 AND 2015 KEY HOLDER PACKET

APPENDIX D – 2013 AND 2015 NON-RESPONSE CALL SCRIPT

APPENDIX E – 2013 AND 2015 REMINDER LETTER
2

A. JUSTIFICATION

1. Circumstances Making Collection of Information Necessary

Purpose of this Submission

The National Center for Education Statistics (NCES), of the Institute of Education Sciences (IES), within 

the U.S. Department of Education, is requesting clearance to expand the initial school service area boundary

collection of 350 largest districts obtained from other sources to include boundaries for all public school 

service areas in the 50 states and the District of Columbia (approximately 14,000 school districts and 

100,000 schools) in 2013 and 2015. The School Attendance Boundary Survey (SABS), to be collected on a 

two year cycle, will assign geographic school attendance boundaries for the public elementary and 

secondary schools included in the Common Core of Data (CCD) universe.

Legislative Authorization

NCES is authorized to collect this information by law under the Education Sciences Reform Act of 2002 

(20 U.S. Code Section 9543).

Prior and Related Studies

In 2008, Dr. Salvatore Saporito from the College of William and Mary proposed a project to provide 

spatial data delineating 2009-2010 K-12th grade school attendance boundaries for 20,000 schools from 

600 U.S. school districts. The School Attendance Boundary Information database (SABINS) contains K12th grade attendance boundaries for three states (Delaware, Minnesota, and Oregon), roughly 600 school 

districts embedded within a sample of regionally diverse Metropolitan Statistical Areas, including over 

400 of the largest school districts.

Although geography is a fundamental organizing feature of K-12th education, until now school attendance 

boundary data have not been centralized and made publicly available in an easy-to-use format. SABINS 

removes these barriers by linking spatial data delineating school attendance boundaries with tabular data 

describing the demographic characteristics of populations living within those boundaries.

In addition to linking schools with their boundaries, the SABINS project associated school attendance 

boundaries with Census geography, thereby enabling users to efficiently estimate the socio-demographic 

characteristics of people and households within school attendance boundaries. Every school attendance 

boundary in the SABINS database is associated with Census blocks. This relationship facilitates the 

summary of block-level population characteristics to: (1) grade-specific school attendance boundaries; (2) 

school attendance boundaries that are coincident across grade spans; and (3) schools that provide services 

to specific areas. Finally, the SABINS project integrated school attendance boundaries with detailed 

socio-demographic data from the Census Bureau’s American Community Survey. American Community

Survey data are summarized to block groups—but block groups do not nest within school attendance 

boundaries. To overcome the misalignment between these geographies, the SABINS project uses a 

straightforward spatial allocation technique to estimate detailed population characteristics within school 

attendance boundaries.

The school boundaries are disseminated freely, via the National Historical Geographic Information 

System (NHGIS). National Academy of Sciences and the U.S. Department of Agriculture have requested 

SABINS to estimate the number of students eligible for free or reduced-price school lunches.

In 2010, NCES acquired the school service area boundaries for the largest 350 U.S. school districts from the 

SABIN project by type of schools (elementary, middle, and high school) and linked with the school level of 

the 2009-2010 Common Core of Data (CCD).
3

In 2011, the Census Bureau and NCES agreed to create special tabulations from the 2007-2011 American 

Community Survey (5 year average estimates) based on the public school boundaries from the 350 largest 

school districts.

This request for clearance seeks to expand the initial school service area boundary collection from SABIN 

to collect boundaries for all public school service areas.

2. Purposes and Uses of the School Attendance Boundary Survey

NCES collects statistics on education in the United States, analyzes and reports their significance, and 

assists states, local education agencies, and postsecondary institutions in improving their statistical systems. 

NCES collects and provides policy-relevant data on issues as diverse as enrollment trends, access of 

minorities to postsecondary education, academic achievement of students, comparisons of the U.S. 

education system with education systems in other countries, and the association between education and 

economic productivity. In addition, through a project with the Census Bureau and Title I, NCES collects 

information on School District boundaries.

However, missing from these collection activities are the boundary information for each of the public 

elementary/secondary schools in the 50 States and the District of Columbia. For most schools, this 

information is available on paper maps or as electronic files. These are the maps or files that NCES 

proposes to collect as part of this project. Once collected, this information will be added to NCES’s online 

mapping system, which currently includes boundary data for School Districts.

As through the current School District files, NCES will disseminate data from sources such as the American 

Community Survey (e.g. demographics and poverty information) mapped against the school boundaries. 

Users can display specific areas by pointing and clicking on a map or searching for a particular locality. 

The NCES mapping system is the only system in the United States to nationally visually link school exact 

geographic locations to their demographic and economic information.

By providing the public with a mapping system that contains detailed boundary information on all public 

schools across the Nation, it will become possible for school personnel, researchers, and policy makers to 

examine relationships between schools in the same district or across the nation. By visually presenting the 

school catchment areas with corresponding measures of geographic and poverty indices, decisions can be 

made regarding allocation of funds to smaller catchment areas. Awareness of the number of students in 

areas hit hard by natural disasters could aid relief efforts, and the Department of Homeland Security will 

use this information for planning disaster relief programs in case of a national disaster. The data will also 

aid school districts in distributing funds to schools within its system.

3. Appropriate Use of Information Technology

The Census Bureau will collect the SABS data under an interagency agreement with NCES. The Census 

Bureau already collects information on address, street, and street attribute updates, as well as legal and 

statistical boundary updates and other associated geographic information using the following methods: 

handwritten annotations on Census Bureau-supplied paper maps; electronic updates to Census Bureausupplied digital shape files; partner-supplied digital file; web-based update system; Block Equivalency files; 

or Shapefile output. The same methodology will be used to collect the SABS data.
4

4. Efforts to Identify Duplication

The information collected through SABS does not duplicate information requested or collected by any other 

federal agency. Further, there is no similar current information available on a consistent national basis that 

could be used or modified for these purposes.

5. Minimize Burden 

NCES had devised several measures to minimize the response burden for school districts participating in 

the School Attendance Boundary Survey. Participants are offered software options which simplify the task 

of reviewing geographic data. NCES will also accept paper maps and respondent supplied digital files. 

6. Frequency of Data Collection

SABS will be a biennial survey that will begin in September 2013. Nationwide, schools and school 

boundaries change frequently and collecting data less often would make the information too obsolete to be 

useful for research and planning.

7. Special Circumstances of Data Collection

There are no circumstances that will require special data collection efforts.

8. Consultants outside the Agency

In addition to internal NCES review, the following individuals from the U.S. Census Bureau reviewed data 

collection methods and content:

Jill O’Brien, Assistant Division Chief for Special Statistics, Governments Division

Johnny Monaco, Chief, Education & Library Statistics Branch, Governments Division

Laura Hardesty, Survey Statistician, Governments Division

Jamie Hug, Survey Statistician, Governments Division

9. Provision of payments or Gifts to Respondents

No payments or gifts will be offered to survey respondents.

10. Assurance of Confidentiality

Data collected through the School Attendance Boundary Survey are public domain data in their respective 

districts and states. As such, the data collection does not provide a unique disclosure risk and therefore 

does not provide or include a pledge of confidentiality.

11. Sensitive Questions

None of the questions asked during the School Attendance Boundary Survey are of a sensitive nature.

12. Estimates of Hour Burden for Information Collection

The total burden for SABS information collection is estimated to be 1 hour for each of the 16,000 school 

districts. Assuming an expected response rate of 85 percent, this translates into 13,600 estimated total 

burden hours for each of the collection years (2013 and 2015):
5

Respondent type Universe

(n)

Estimated 

response 

rate

Estimated 

number of 

respondents

Number of 

instruments per 

respondent

Total 

number of 

responses

Estimated 

hours per 

instrument

Total 

burden

hours

School District Administrator 16,000 0.85 13,600 1 13,600 1 13,600

The standard NCES procedure for estimating cost for district administrators is to multiply the estimated 

total survey reporting hours by the average salary and associated computer costs of $23.10 per hour. The 

respondent burden cost is estimated to be $314,160 in each of the collection years (2013 and 2015).

13. Estimates of Costs

SABS respondents will not incur any costs other than their time to respond.

14. Annualized Cost to the Federal Government

The cost to the Federal Government for the SABS 2013 survey is $1,500,000 for the work of the Census 

Bureau. Estimates were based on the number of institutions and the data processing requirements, including 

(a) costs of all aspects of data collection, data cleaning, and editing; and (b) administrative overhead and 

mailing costs. NCES also contracted Sanametrix to produce the online data collection instrument for SABS, 

at an estimated cost of $500,000, including the web survey instrument and preparation of various project 

reports and technical documentation. Altogether, the total cost of SABS to the federal government is 

$2,000,000 for each of the SABS data collection years (2013 and 2015).

15. Reasons for Changes in Response Burden and Costs

This is a new collection for the federal government. As such, it represents an overall burden increase for 

federal data collections.

16. Time Schedule for School Attendance Boundaries Survey

Example schedule for the 2013 data collection:

Introduction letter sent to superintendent of school district July 2013

Keyholder packet sent August 2013

Registration and software release September 1, 2013

Data collection September 1, 2013 to August 30, 2014

Non-response follow-up January 7, 2013 to August 29, 2014

Edit review September 1, 2013 to August 30, 2014

Final file to NCES December 2014

Final file sent to Census to link with American Community Survey data October 2014

Final file released by NCES December 2014

17. Approval to not Display Expiration Date for OMB Approval

No approval is sought to not display the expiration date of OMB approval.

18. Exceptions to Certification for Paperwork Reduction Act Submissions

There are no exceptions to the topics in Item 19 of Form OMB 83-1.