PROPOSITION 1B: 

GOODS MOVEMENT EMISSION REDUCTION PROGRAM

FINAL 

GUIDELINES FOR IMPLEMENTATION 

Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

i January 2013 

DOCUMENT AVAILABILITY 

Electronic copies of this document and related materials can be found at: 

http://www.arb.ca.gov/gmbond. Alternatively, paper copies may be obtained from the 

Air Resources (ARB) Public Information Office, 1001 I Street, 1st Floor, Visitors 

and Environmental Services Center, Sacramento, California, 95814, (916) 322-2990. 

If you need this document in an alternative format (i.e., Braille, large print) or another 

language, please contact Ms. Heather Jackson at (916) 322-8267 or 

hbjackso@arb.ca.gov. TTY/TDD/Speech to Speech users may dial 711 for the 

California Relay Service. 

CONTACTS 

Proposition 1B: Goods Movement Emission Reduction Program 

Stationary Source Division 

Air Resources Board 

P.O. Box 2815 

Sacramento, California 95812 

Program Information Line: (916) 44-GOODS (444-6637) 

Program Email: gmbond@arb.ca.gov

Program Website: http://www.arb.ca.gov/gmbond

ONGOING CLARIFICATION OF PROGRAM REQUIREMENTS 

ARB staff clarifications regarding specific issues that may arise after publication of the 

final Guidelines will be made available on the Program website to assist agencies with 

implementation. 

DISCLAIMER 

This report has been reviewed by ARB staff and approved for publication. Approval 

does not signify that the contents necessarily reflect the views and policies of ARB the, 

nor does mention of trade names or commercial products constitute endorsement or 

recommendation for use. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

ii January 2013 

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Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

iii January 2013 

TABLE OF CONTENTS 

I. Overview ................................................................................................................. 1

A. Introduction........................................................................................................... 1

B. Authority ............................................................................................................... 3

1. Proposition 1B................................................................................................. 3

2. Senate Bill 88 and Assembly Bill 201.............................................................. 3

3. Legislation..................................................................................................... 11 

4. Directives ...................................................................................................... 11

C. Definitions........................................................................................................... 12 

II. ARB Program Administration ............................................................................. 20

A. Program Guidelines............................................................................................ 20

1. ARB staff clarification of Program requirements............................................ 21

2. Provisions that do not apply to projects receiving Year 1 through Year 3 

funds ............................................................................................................. 21

B. Program Funding Targets and Priorities............................................................. 22

1. Trade corridor funding targets ....................................................................... 22

2. Category funding targets............................................................................... 23

3. Priorities for Year 1 funds.............................................................................. 24

4. Priorities for Year 2 and Year 3 funds ........................................................... 24

5. Priorities for Year 4 and later funds............................................................... 25

C. Project Specifications and Emissions ................................................................. 25

1. Project specifications for each funding cycle................................................. 25

2. Quantifying project benefits........................................................................... 28

a) Pollutants..................................................................................................... 28

b) Project Benefits Calculators ........................................................................ 28

D. Provision for Truck Loan or Loan Guarantee Programs ..................................... 29

E. ARB Process to Award Funds to Local and State Agencies............................... 30

1. Notice of funding availability.......................................................................... 30

2. Qualification of applicants ............................................................................. 31

3. Review of local and State agency applications ............................................. 31

a) Completeness ............................................................................................. 32

b) Consistency with legal and equipment project specifications ...................... 32

c) Consistency with air quality plans for goods movement .............................. 32

d) Availability of full funding ............................................................................. 32

e) Project schedule and milestones................................................................. 32

f) Data to determine air quality benefits and cost-effectiveness...................... 33

g) Project implementation demonstration ........................................................ 33

4. ARB evaluation of local or State agency capability to implement the 

project scope................................................................................................. 33

5. Match funding................................................................................................ 34 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

iv January 2013 

6. Competitive ranking of local or State agency projects................................... 34

a) Emission reduction score ............................................................................ 34

b) Cost-effectiveness and match score ........................................................... 35

c) Competitive ranking..................................................................................... 37

7. Public workshops on eligible local and State agency projects....................... 37

8. Recommendations for funding local and State agency projects.................... 37

a) Consideration of available funds and funding priorities ............................... 37

b) Funding level for project proposals.............................................................. 38

9. Public hearing and Board action ................................................................... 38

10. Local agency grant agreement...................................................................... 38

a) Standard grant agreement provisions ......................................................... 39

b) General Program provisions........................................................................ 39

c) Funding category-specific elements ............................................................ 41

11. State agency loan and loan guarantee program interagency agreement...... 41

a) Standard interagency agreement provisions ............................................... 42

b) Scope of work provisions............................................................................. 43

F. ARB Program Oversight ..................................................................................... 43

1. ARB obligations to local or State agencies.................................................... 44

2. ARB expenditures ......................................................................................... 44

a) Administration funds.................................................................................... 44

b) Equipment project funds.............................................................................. 47

3. Funding recapture - ARB............................................................................... 48

4. Ongoing evaluations ..................................................................................... 48

a) Ongoing evaluations of local agency projects ............................................. 49

b) Ongoing evaluations of equipment projects................................................. 49

5. Program Oversight ........................................................................................ 50

a) Program review and fiscal audit of local agency projects ............................ 51

b) Program review and fiscal audit of equipment projects ............................... 54

6. ARB reporting................................................................................................ 54

a) Public website ............................................................................................. 54

b) Community meetings................................................................................... 54

c) Updates to the Department of Finance........................................................ 54

d) ARB annual report....................................................................................... 55

7. Local agency non-performance..................................................................... 55

a) Non-performance finding............................................................................. 55

b) Local agency appeal process ...................................................................... 56

c) Remedies for non-performance................................................................... 56

8. State agency non-performance ..................................................................... 58 

III. Local Agency Project Proposal .......................................................................... 59

A. Local Agency Registration.................................................................................. 59

1. Existing or returning local agency registration............................................... 59

2. New local agency registration ....................................................................... 59

3. New State agency registration ...................................................................... 60 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

v January 2013 

B. Legal and Program Restrictions ......................................................................... 60

1. Legal restrictions ........................................................................................... 60

a) Environmental mitigation ............................................................................. 61

b) Railroad agreements ................................................................................... 61

c) Existing ARB regulations............................................................................. 61

d) Upcoming ARB regulations ......................................................................... 62

2. Program restrictions ...................................................................................... 63

C. Project Alternatives for Local Agencies .............................................................. 64

1. Technology alternatives ................................................................................ 64

2. Project implementation approaches and use of contractors.......................... 65

3. Procedure/process alternatives..................................................................... 66

4. Geographic operations.................................................................................. 66

D. Local Agency Pre-Application Community Meeting............................................ 68

E. Local Agency Project Application ....................................................................... 68

1. General information....................................................................................... 68 

a) Existing or returning local agency application.............................................. 68

b) New local agency application ...................................................................... 69

2. Project proposal ............................................................................................ 69

3. Provisions to customize proposal.................................................................. 70

4. Funding demonstration ................................................................................. 70

a) Program funds requested............................................................................ 70

b) Match funding requirements ........................................................................ 71

5. Air quality benefits......................................................................................... 72

6. Staff resources.............................................................................................. 72

7. Project schedule............................................................................................ 72

8. Certification to comply with Program requirements ....................................... 73

9. Local agency board/commission resolutions................................................. 74 

IV. Local Agency Project Implementation ............................................................... 75

A. Project Implementation Requirements................................................................ 75

1. Community and public participation .............................................................. 75

a) Public participation ...................................................................................... 75

b) Public website ............................................................................................. 75

2. Equipment project marketing tools ................................................................ 75

a) Marketing tools ............................................................................................ 76

b) Outreach to independent truck owner/operators ......................................... 76

c) Information on truck efficiency upgrades..................................................... 76

d) Outreach to small businesses for infrastructure construction ...................... 77

3. Local agency solicitation of equipment projects ............................................ 77

4. Requirements for equipment projects where the local agency is also the 

equipment owner........................................................................................... 79

5. Evaluation and Goods Movement Online Database entry of equipment 

project applications ....................................................................................... 79

a) Review of equipment project applications ................................................... 80

b) Goods Movement Online Database entry of equipment project 

applications ................................................................................................. 80
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

vi January 2013 

6. Match funding for equipment projects ........................................................... 81

a) Carl Moyer program .................................................................................... 81

b) Motor vehicle registration fees (AB 2766).................................................... 82

c) Match funding from greenhouse gas reduction incentives, including 

AB 118......................................................................................................... 82

7. Competitive ranking and selection of equipment projects ............................. 83

a) Emission reduction score ............................................................................ 83

b) Cost-effectiveness score ............................................................................. 84

c) Competitive ranking..................................................................................... 84

d) Ranked list approval process ...................................................................... 85

e) Selection of projects for funding .................................................................. 85 

f) Reinstating withdrawn or cancelled projects................................................ 85

8. Compliance check......................................................................................... 86 

a) Compliance check results and implications for truck projects...................... 87

b) Compliance check process for truck projects .............................................. 87

9. Notifications to equipment owners ................................................................ 89

10. Equipment project pre-inspections ................................................................ 90

11. Equipment project contracts.......................................................................... 91

a) Standard contract provisions ....................................................................... 91

b) General Program provisions........................................................................ 92

c) Source category-specific elements.............................................................. 93

12. Tax reporting................................................................................................. 95

13. Provisions for lease-to-own programs........................................................... 95

a) General requirements.................................................................................. 95 

b) Legal structure provisions............................................................................ 96

c) Lease agreement provisions ....................................................................... 96

14. Equipment project scrap requirements.......................................................... 97

15. Reuse of trucks/limited alternative to scrappage for trucks ........................... 98

16. Equipment project post-inspections .............................................................. 99

17. Local agency requests to ARB for grant funds ............................................ 100

18. Administration of Program funds ................................................................. 100 

19. Local agency non-performance provisions.................................................. 100 

B. Obligations, Expenditures, and Earned Interest ............................................... 100

1. Local agency obligation of funds to equipment owners............................... 101

2. Local agency expenditures on equipment projects ..................................... 101

a) Expenditure deadlines for equipment projects........................................... 101

b) Equipment project purchase restrictions.................................................... 102

c) Invoice payments (reimbursements) ......................................................... 103

d) Direct payment .......................................................................................... 104 

e) Early reimbursement option - ships at berth grid-based power ................. 105

3. Earned interest............................................................................................ 105

a) Reporting requirement for earned interest................................................. 105

b) Earned interest expenditure provisions ..................................................... 105 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

vii January 2013 

C. Funding Recapture - Local Agency .................................................................. 106

1. Process for recapturing funds ..................................................................... 106

2. Expending recaptured funds ....................................................................... 106

D. Ongoing Local Agency Evaluation of Equipment Projects................................ 107

E. Local Agency Reporting Requirements ............................................................ 107

1. Quarterly data updates................................................................................ 107

2. Semi-annual report...................................................................................... 108

3. Local agency project completion report....................................................... 109 

V. State Agency Project Implementation.............................................................. 110

A. Implementation Requirements.......................................................................... 110

B. Transfer, Obligation, and Expenditure of Funds ............................................... 110

C. Ongoing Evaluation of Loan and Loan Guarantee Programs ........................... 111

D. State Agency Reporting Requirements ............................................................ 111

1. Semi-annual report...................................................................................... 111

2. Project completion report ............................................................................ 111 

VI. General Equipment Project Requirements ...................................................... 113

A. Ownership Requirements ................................................................................. 113

B. Third Party Applications.................................................................................... 113

C. Equipment Project Specifications ..................................................................... 114

D. Equipment Project Application Requirements .................................................. 114

1. Equipment project information..................................................................... 114

2. Equipment project schedule........................................................................ 114

3. Case-by-case equipment projects............................................................... 114

4. Certifications and disclosures...................................................................... 115

5. Equipment project funding demonstration................................................... 116 

E. Equipment Owner Requirements to Maintain Eligibility .................................... 117

F. Equipment Project Operation............................................................................ 118

G. Equipment Project Contract Cancellation/Reinstatement ................................. 118 

H. Equipment Accidentally Rendered Inoperable, Destroyed, or Stolen ............... 118 

1. Equipment project application has been submitted and existing 

equipment is not yet replaced ..................................................................... 118

2. Replacement equipment has been placed into operation ........................... 118

I. Equipment Transfer/Sale/Replacement Requirements..................................... 120

J. Optional Equipment Project Contract Buy-Out ................................................. 121 

K. Equipment Project Non-Performance............................................................... 122 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

viii January 2013 

APPENDICES 

Project Specifications for FY2012-13 (Year 4) and Later Funds by Source Category 

APPENDIX A ..A-1 

A. Equipment Project Spec . A-1 

B. Major Milestones for Project Completion A-7 

1. Heavy duty diesel t A-7 

2. A-7 

C. Application Information A-7 

1. General informa A-8 

2. Current equipment and activity information A-8 

3. ..A-11

D. Scrap Requirements . A-13 

E. Post-Inspection A-15 

F. Recordkeeping Requirements A-16 

G. Annual Reporting Requirements A-17 

1. A-17 

2. A-17 

APPENDIX B Locomotives and Raily .. B-1 

A. . B-1 

B. Major Milestones for Project Completion B-6 

C. Application Information B-6 

1. General information B-6 

2. B-6 

3. Proposed equipment project information ..B-8 

D. Scrap Requirements B-10 

E. Alternative to Scrapping B-11 

F. Post-Inspection B-11 

G. Recordkeeping Requirements B-12 

H. Annual Reporting Requirements B-12 

1. Switcher, medium horsepower, and line- B-12 

2. Locomotive emissions B-13 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

ix January 2013 

APPENDIX C C-1 

A. C-1 

B. Major Milestones for Project Completion C-4 

C. Application Information C-4 

1. General information C-4 

2. Current equipment and activity information C-4 

3. Proposed equipment project information C-4 

D. Post-Inspection C-7 

E. Recordkeeping Requirements C-7 

F. Annual Reporting Requirements .. C-7 

1. Shore power (grid- and non-grid- C-8 

2. C-8 

APPENDIX D Commerc D-1 

A. D-1 

B. Major Milestones for Project Completion D-4 

C. Application Information D-4 

1. General information D-4 

2. Current equipment and activity information D-4 

3. D-5 

D. Scrap Requirements D-7 

E. Post-Inspection D-8 

F. Recordkeeping Require D-8 

G. Annual Reporting Requirements D-9 

APPENDIX E E-1 

A. E-1 

B. Major Milestones for Project Completion E-2 

C. Application Information E-2 

1. General information E-2 

2. Current equipment and activity information E-3 

3. Proposed equipment project information E-4 

D. E-5 

E. Post- E-6 

F. Recordkeeping Requirements E-6 

G. E-6 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

x January 2013 

APPENDIX F Project Specifications for FY2008-09 (Year 2) and 

FY2011-12 (Year 3) Funds for March-April 2011 Solicitations 

Heavy- F-1 

A. F-1 

B. F-8 

1. ... F-8 

2. Truck stop/distribution center F-8 

C. .F-8 

1. F-9 

2. . F-9 

3. . . ..F-11 

D. . F-14 

E. Post-Inspection F-16 

F. F-18 

G. F-18 

1. .....F-18 

2. Truck stop/distribution center ....F-19 

APPENDIX G Project Specifications for FY2008-09 (Year 2) and 

FY2011-12 (Year 3) Funds by Source Category .....G-1

A. . .. G-1 

B. Locomotives and Raily . . G-8 

C. Ships at Berth G-13 

D. Commercial Harbor Craft. ... G-16 

E. Cargo Handling Equipment. .. . G-19 

APPENDIX H Project Specifications for FY2007-08 (Year 1) Funds by 

Source Category ........ H-1

A. Trucks Serving Ports and Intermodal Railyards . H-1 

B. Other Heavy Duty Diesel Trucks . H-4 

C. Locomotives .. H-10 

D. Shore Power.. H-12 

E. Commercial Harbor Craft. ...H-14 

F. Cargo Handling Equipment. .. H-16 

G. Truck Stop/Distribution Center Electrification. ... H-17 

APPENDIX I Truck Projects from FY2008-09 (Year 2) and Later Funds 

Maintaining Eligibility for Inoperable, Destroyed, or Stolen 

Equipment ... I-1

APPENDIX J Early Grants from FY2007-08 (Year 1) J-1

APPENDIX K ...K-1 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 1 January 2013 

I. Overview 

A. Introduction

Emissions from the diesel engines in trucks, locomotives, ships, harbor craft, and cargo 

handling equipment contribute to local, regional, and global air pollution. The diesel 

pollution from goods movement/freight transport operations greatly impacts the health of 

community residents near ports, railyards, distribution centers, and roads with high truck 

traffic. Diesel emissions are also a major cause of the high regional ozone and fine 

particle levels that harm millions of Californians today. 

Goods movement sources contribute to California air pollution challenges. The 

Los Angeles/Inland Empire region has the largest concentration of goods movement/ 

freight transport facilities (e.g., ports and railyards), with high near-source health risks 

and high levels of regional ozone and fine particulate matter (PM2.5) pollution. In the 

Central Valley, the facilities are less concentrated, but there is relatively more through 

the Bay Area, regional ozone and PM2.5 levels are much lower, but truck, port, and 

railyard activity adjacent to neighborhoods contributes to high localized health risks. In 

the San Diego/Border region, trucks and operations at the port contribute to regional 

ozone and PM2.5 pollution above the State of California (State) standards. 

Proposition 1B authorized the Legislature to appropriate $1 billion in bond funding to the 

Air Resources Board (ARB or Board) to quickly reduce air pollution emissions and 

health risks from freight corridors. The State 

Fiscal Year (FY) 2007-08 budget included implementing legislation, via Senate Bill 88 

(SB 88) (Chapter 181, Statutes of 2007), that created the Goods Movement Emission 

Reduction Program (Program). Assembly Bill 201 (AB 201) (Chapter 187, Statutes 

of 2007) included a minor clarification. These bills are codified in the Health and 

Safety Code, section 39625 et seq. SB 88 required ARB to adopt Guidelines to ensure 

the Program achieves the statutory objectives. 

The implementing statutes directed ARB to maximize the emission reduction benefits 

and achieve the earliest possible health risk reduction in communities heavily impacted 

by goods movement. This Program supplements regulatory actions and other 

incentives to cut diesel emissions. By statute, the Program can only fund emission 

red

Program include diesel particulate matter (diesel PM), a toxic air contaminant, and 

nitrogen oxides (NOx) that contribute to the formation of both PM2.5 and ozone. The 

projects funded under the Program also provide co-benefits by reducing greenhouse 

gases and black carbon emissions that contribute to climate change. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 2 January 2013 

While the State budget appropriates funding for the Program, ARB must receive cash 

from the sale of bonds or a loan from the Pooled Money Investment Board to implement 

grants or loan programs. ARB awards grants to fund projects proposed by local 

agencies that are involved in freight movement or air quality improvements associated 

with goods movement activities. Examples of local agencies include air pollution control 

and air quality management districts (air districts), ports, and regional transportation 

agencies in the trade corridors. The local agencies are responsible for providing 

financial incentives to owners of equipment used in freight movement to upgrade to 

cleaner technologies, consistent with the Guidelines adopted by ARB. Bond funds flow 

via grant agreements from ARB to local agencies, then to equipment owners via 

contracts or other binding agreements with those local agencies. Throughout the 

Program, there is competition based on the projected emission reductions and 

reductions per State dollar invested to ensure the most beneficial projects are funded. 

ARB may also award funds to any State agency (including ARB itself) for the purpose of 

administering a loan or loan guarantee program via an interagency agreement.

ARB staff developed the initial Proposition 1B: Goods Movement Emission Reduction 

Program Guidelines for Implementation (Guidelines) in consultation with stakeholders, 

including: air districts, metropolitan planning organizations, port authorities, shipping 

lines, railroad companies, trucking companies, harbor craft owners, freight distributors, 

terminal operators, local port community advisory groups, community interest groups, 

and airports. The Guidelines were designed to fund qualifying projects that reduce 

emissions and health risks, incorporate simplicity and efficiency, ensure cost-effectiveness, 

leverage other funding sources, and provide transparency and accountability. 

When the Board adopted the initial Guidelines on February 28, 2008, the Board directed 

ARB to reassess those Guidelines and bring appropriate updates to the Board following 

each appropriation of funding. Development of updates to the Guidelines are based on 

evaluating advances in technology, changes in equipment costs, regulatory actions, 

demand for Program funds, and other new information that influences the design of 

project specifications. The process involves the release of a concept paper and 

workshops to obtain feedback from stakeholders. 

The first update, approved on March 25, 2010, incorporated interim changes made via 

Board Resolution, Executive Orders, and ARB staff clarifications for projects receiving 

FY2007-08 (Year 1) funds. It also revised the project specifications for FY2008-09 

(Year 2) and FY2011-12 (Year 3) funds. The updated 2010 Guidelines superseded the 

February 28, 2008 Guidelines, except for the limited provisions identified for Year 1 

funds (see Chapter II.A.2.). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 3 January 2013 

This proposed update to the 2010 Guidelines includes changes to project specifications, 

which acknowledges fewer opportunities for conventional, cleaner diesel equipment 

replacing older diesel equipment due to in-use regulations. The nature of eligible 

projects has changed, due to the effect of the regulations on the Program. There are 

s; therefore in this proposed update, the 

Program is moving towards funding eligible projects with emission reductions that are 

ARB staff is proposing to provide additional funding for 

zero-emission technologies to encourage equipment owners to purchase the cleanest 

equipment. This proposed update also incorporates interim changes made via Board 

Resolution, Executive Orders, and ARB staff clarifications for projects receiving Year 2 

and Year 3 funds. The updated 2013 Guidelines will supersede the March 25, 2010 

Guidelines, except for the limited provisions identified for Year 1 through Year 3 funds 

(see Chapter II.A.2.). 

B. Authority

The legal authority for the Program is found in the Highway Safety, Traffic Reduction, 

Air Quality, and Port Security Bond Act of 2006, also known as Proposition 1B, pursuant 

to the implementing statutes discussed below. Executive Order S-02-07 provided 

additional direction on bond accountability and the 2007-08 budget bill Senate Bill 77 

(Chapter 171, Statutes of 2007) (SB 77). 

1. Proposition 1B 

In November 2006, California voters approved Proposition 1B, which among other 

things, authorized $1 billion dollars to reduce emissions from goods movement in 

California

by the Legislature and subject to such conditions and criteria contained in a 

statute enacted by the Legislature, to the State Air Resources Board for emission 

reductions, not otherwise required by law or regulation, from activities related to 

the movement of freight along California's trade corridors. Funds made available 

by this paragraph are intended to supplement existing funds used to finance 

strategies and public benefit projects that reduce emissions and improve air 

quality in trade corridors commencing at the state's airports, seaports, and land 

(Government Code, Title 2, Division 1, Section 1, Chapter 12.49, 

Article 2, Section 8879.23(c)(2)). 

2. Senate Bill 88 and Assembly Bill 201 

SB 88 and AB 201 set forth the implementing legislation for the Program in Health and 

Safety (H&S) Code, section (§) 39625 et seq. SB 88 broadly requires ARB to adopt 

Guidelines, establish funding criteria and procedures, and provide periodic reports. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 4 January 2013 

Under SB 88, ARB must adopt Guidelines that include, at a minimum, all of the 

following: 

An application process for the funds, and any limits on administration costs. 

Requirements that local agencies identify the useful life of the project and project 

delivery milestones as part of the application process. 

Criteria for selection of local agency projects and equipment projects. 

Requirements for match funding. 

The method by which ARB will consider an a tate and 

federal air quality standards. 

Requirements that grant agreements between ARB and local agencies identify 

project milestones and remedies for failure to meet project milestones. 

Accountability and auditing requirements, including provisions for Program reviews 

by ARB staff or its designees (Program reviews) and fiscal compliance audits by the 

Department of Finance (DOF) or its designees (fiscal audits) of project expenditures 

and outcomes. 

SB 88 and AB 201 detail more than 15 factors that ARB is directed to consider when 

allocating funds and selecting local agency projects. Some of these criteria are most 

effectively applied by targeting levels of funding to trade corridors and emission source 

categories, while others lend themselves to selecting among competing local agency 

projects or equipment projects. The steps ARB takes to allocate funds include: 

Identifying funding targets for the overall Program, plus setting funding priorities and 

defining the equipment project options for each appropriation. 

Competitively ranking and selecting local agency projects for funding in each 

appropriation cycle. 

Establishing the procedures that local agencies will use to competitively rank and 

select equipment projects for funding. 

Tables I.1 - I.3 detail these steps and link each related provision of these Guidelines to 

the statutory requirements in the Health and Safety Code related to funding projects. 

SB 88 also establishes basic reporting requirements for ARB and local agencies (all 

references are to the Health and Safety Code): 

ARB shall submit an annual report to the Legislature summarizing its activities 

related to the administration of this Program on January 10 [§39627.5]. 

The local agency shall complete semi-annual reports on progress made toward 

implementation of the project [§39625.02(f)(1)]. 

The local agency shall submit a final report on project completion within 6 months of 

the project becoming operable [§39625.02(f)(2)].






Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 11 January 2013 

3. Legislation 

Assembly Bill 892 (Furutani, Statutes of 2009) authorizes local agencies to award 

unspent or returned funds from previously obligated contracts to new equipment 

projects. Local agencies may either award these funds to new equipment projects 

selected from the same competitively ranked list as was used in the original award or 

return the funds to ARB for reallocation as described in the Guidelines. Local agencies 

must disburse any unspent or returned funds on a new contract within 4 years of the 

date of the award of the original contract or the funds revert to the California Ports 

Infrastructure, Security, and Air Quality Improvement Account Highway Safety, Traffic 

Reduction, Air Quality and Port Security Fund of 2006. 

Assembly Bill 672 (Bass, Statutes of 2009) allows local agencies implementing 

approved Proposition 

local 

agency at its own risk. Although the legislation is primarily directed at transportation 

projects funded by Proposition 1B, it also applies to air quality projects. Projects 

covered by a letter of no prejudice would not gain an advantage or higher priority for 

funding. The ARB Executive Officer or his or her designee has the authority to specify 

the submittal process and ARB staff approval procedures for letters of no prejudice. 

4. Directives 

In January 2007, Executive Order S-02-07 highlighted the importance of transparency 

and accountability in administering the over $40 billion in bond funding approved by 

California voters in 2006. The Executive Order directs all State government entities 

responsible for expending bond proceeds to establish and document a three-part 

accountability structure that includes: 

Front-end accountability, which defines the criteria for expending bond funds as well 

as the outcomes that the funds are intended to achieve. 

In-progress accountability, which documents actions to ensure projects are staying 

within scope and cost, and requires semi-annual reports to DOF. 

Follow-up accountability, which requires Program reviews or fiscal audits to ensure 

expenditures achieved the intended outcomes and were consistent with legal 

requirements. 

ARB submitted and DOF approved the three-part structure for this Program (based on 

the initial Guidelines) in February 2008. The approved structure is available on the 

Program website. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 12 January 2013 

SB 77 also: 

Called on ARB to move quickly without sacrificing accountability to provide relief 

for t

Directed ARB to ensure funding is allocated consistent with the accountability 

safeguards in the Executive Order. 

Charged ARB to develop Guidelines that make sense, reduce bureaucratic red tape, 

simplify and expedite project application and award procedures, and ensure projects 

are completed in record time. 

Called on local agencies to work closely with ARB to be prepared to submit 

applications for funding as soon as possible. 

C. Definitions

The following definitions apply for the purposes of these Guidelines. 

Table I.4 Definitions 

Term Definition 

Administrative 

Agency 

or Board) is defined by SB 88 to be 

the Air Resources Board as the State agency responsible for programming 

Program funds. 

Administration 

Funds 

to the limits defined in 

these Guidelines to cover expenses incurred for implementation of the Program 

by ARB or a local agency that is party to an executed grant agreement. 

Allocation 

agencies as documented in a Board resolution. 

Applicant 

movement of freight through trade corridors of the state or involved in air quality 

improvements associated with goods movement. For the purpose of 

administering a loan or loan guarantee program only, an applicant may be any 

State agency, including ARB. These Guidelines clarify how ARB will assess a 

Appropriation 

Act to make funds available from the California Ports Infrastructure, Security, 

and Air Quality Improvement Account Highway Safety, Traffic Reduction, Air 

Quality and Port Security Fund of 2006 to ARB for the purpose of implementing 

this Program.

ARB or Board 

is specifically used to refer to the governing board of the agency and is typically 

associated with formal actions to adopt Guidelines or projects for funding. 

Authorized 

Local Agency 

Representative 

agency authorized to sign or act on behalf of the local agency. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 13 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

California 

Coastal Waters 

tline 

and a line starting at the California-Oregon border at the Pacific Ocean and 

ending at the California-Mexico border at the Pacific Ocean, with a western 

boundary about 25 miles off the coast at the narrowest to just over 100 miles at 

the widest. 

(See Appendix K for map with approximate miles and exact coordinates.) 

California 

Registration 

vehicle base-plated registration documentation 

issued by the California Department of Motor Vehicles (DMV) including 

apportioned DMV registration issued under the International Registration Plan 

(IRP) only if California is selected as the base jurisdiction (California IRP). 

Class 6 Truck 

of 19,501 to 26,000 pounds, equipped with a medium-heavy duty engine. 

Class 7 Truck 

of 26,001 to 33,000 pounds, equipped with either a medium-heavy duty engine 

or a heavy-heavy duty engine. 

Class 8 Truck 

of 33,001 pounds or greater, equipped with a heavy-heavy duty engine. 

Contract 

equipment owner. (Also referred to as an Equipment Project Contract.) 

Contract Term t

Equipment project completion; and 

The equipment project life. 

(Also referred to as quipment project contract term ) 

CostEffectiveness -e -weighted emission reductions 

over the project life, per dollar of State funding invested, except for State funds 

specifically excluded from this calculation by the Guidelines. 

Days ys, unless otherwise noted. 

Diesel 

Particulate 

Matter 

(Diesel PM) 

particulate matter (diesel PM)" means the particles found in the exhaust 

of diesel engines, which may agglomerate and adsorb other species to form 

structures of complex physical and chemical properties. Diesel PM is a subset 

of fine particulate matter 2.5 microns or less in diameter (PM2.5). 

Drayage Truck 

Rule Regulations, Article 4.5, Division 3, Title 13, § 2027). Drayage trucks are 

defined in Section C.15 of the Drayage Truck Regulation. 

Earned Interest 

local agency in interest-bearing accounts. 

Elapsed 

Equipment 

Project Life 

-inspection 

of the completed project by the local agency. 

Equipment 

Project repower, replacement, installation of electrical infrastructure, or an emissions 

capture and control system, according to Program requirements. Each 

individual truck, locomotive, railyard, piece of cargo equipment, harbor craft, 

ship berth, truck stop, or distribution center proposed for upgrade is considered 

a separate equipment project. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 14 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

Equipment 

Project 

Alternative 

agency may propose to customize the local agency project proposal in its 

application. 

Equipment 

Project 

Completion 

that all equipment project requirements are completed with the exception of 

ongoing maintenance, operation, and annual reporting requirements for the new 

or upgraded equipment. For each equipment project, this includes the 

liquidation of Program funds and successful post-inspection (including 

scrappage, if required). 

Equipment 

Project Cost 

eans the total cost of the equipment project, 

including State and non-State funding, but excluding administration funds. 

Equipment 

Project Life 

means the 

length of time an equipment owner is obligated (under an equipment project 

contract) to maintain and operate the bond-funded equipment according to the 

requirements of the Program.

Equipment 

Project Option

to retrofit, repower, 

or replace a diesel engine, or provide an alternative power source to reduce 

emissions of diesel PM and/or NOx. A source category may include multiple 

equipment project options (e.g., truck retrofit, repower, and replacement are 

each distinct project options as defined in these Guidelines). 

Expenditure 

contractor; or use o

equipment owner or a contractor; or use of those funds for internal 

administration. 

Fleet size Fleet size esel-fuel vehicles traveling in California that 

vehicle weight rating of 14,001 pounds or greater that are under common 

ownership or control [as defined in CCR section 2025 in title 13, article 4.5, 

chapter 1] by a person, business, or government agency.

Freshly 

Manufactured 

Locomotive 

Engine 

manufactured locomotive e

Regulations Title 40, Part 92.2, a new locomotive engine which has not been 

remanufactured. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 15 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

Funding 

Category categories for purposes of establishing funding targets and competition between 

equipment projects. For example, the shore power and cargo equipment 

source categories are combined into a single funding category with a 

recommended funding target. 

Goods as having the same meaning in Commercial Code 

section 2105, which essentially requires that: 

The goods must be movable; and 

The goods being moved must be part of a transaction that involves a 

contract for the sale of the goods. 

Guidelines Proposition 1B: Goods Movement Emission Reduction 

Program Guidelines for Implementation and accompanying Final Staff Report 

adopted February 28, 2008, and any subsequent amendments to those 

Guidelines adopted by the Board or enacted via ARB Executive Order. 

Grant a local agency under a 

grant agreement (or alternate mechanism for State agencies). 

Grant 

Agreement local agency. 

Grant 

Agreement 

Term 

agreement t

project grant agreement within which a local agency is legally bound to fully 

implement the local agency project. 

Grant 

Expenditure 

Request 

ns the form used by the local agency to 

request Program funds from ARB. 

Independent 

Owner Operator 

owner o

heavy-duty diesel truck and personally operates that truck to haul goods. 

Interagency 

Agreement 

a s the legally binding agreement between ARB 

and a State agency. 

Liquidation 

expenditure of all Program funds identified in an executed grant agreement. 

identified in an executed equipment project contract. 

Loan or Loan 

Guarantee 

Program - 

State agency 

loan guarantee p

agency to assist equipment owners to obtain financing to retrofit or replace 

heavy-duty trucks. 

Local Agency Program funds from 

ARB. For the purpose of administering a loan or loan guarantee program, a 

State agency may be considered a local agency. A local agency that is 

administering Program funds under an executed grant agreement is also 

referred to as a recipient agency in SB 88. 

Local Agency 

Board/ 

Commission 

governing body of a local public entity. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 16 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

Local Agency 

Project 

funding category-specific incentive program 

that the local agency proposes to implement with Program funding. 

Local Agency 

Project 

Implementation 

Approach 

local agency may propose to implement one or more equipment project options. 

For example, as part of a single local agency project, a port may propose to 

employ three contractors to run truck replacement programs one focused on a 

lease-to-own program for diesel trucks, one on leasing natural gas trucks, and 

one on offering grants to truck owners for purchase of new trucks. Each of 

these mechanisms are implementation approaches. 

Local Public 

Entity 

L ity created by 

statute, public agency, and any other political subdivision in the State. Local 

public entities do not include states or the federal government. 

Locomotive 

Remanufacture 

r one or more of the following, pursuant to 

Code of Federal Regulations Title 40, Part 92.2(1): 

To replace, or inspect and qualify, each and every power assembly of a 

locomotive or locomotive engine, whether during a single maintenance 

event or cumulatively within a five-year period; 

To upgrade a locomotive or locomotive engine; 

To convert a locomotive or locomotive engine to enable it to operate using 

a fuel other than it was originally manufactured to use; or 

To install a remanufactured engine or a freshly manufactured engine into a 

previously used locomotive. 

Locomotive 

Repower 

r

Part 92.2, replacement of the engine in a previously used locomotive with a 

freshly manufactured locomotive engine. 

Match Funding means the non-Program funds used in conjunction with Program 

funds to fully fund proposed local agency and equipment projects. These may 

include monies from private, local, other State, and federal sources, except as 

otherwise provided under these Guidelines or local, State, and federal law. 

Middle-Aged 

Truck 

For the purposes of a three-way truck transaction for projects receiving Year 1 

through Year 3 funds -2006 

engine. 

For the purposes of a three-way truck transaction for projects receiving Year 4 

-2006 

engine. 

Model Year 

(MY) 2007 

Emissions 

means emissions of 1.20 grams per brake 

horsepower-hour (g/bhp-hr) or less of NOx (FEL and CERT values), and 

0.01 g/bhp-hr or less of PM (CERT value), as certified by the most recent ARB 

Executive Order for on-road use with an intended service of Heavy-Heavy Duty 

Diesel for diesel engines or Heavy Duty Otto for applicable alternative fuel 

vehicles. 

Model Year 

(MY) 2007+ 

Emissions 

-hr or less of 

NOx (FEL and CERT values), and 0.01 g/bhp-hr or less of PM (CERT value), as 

certified by the most recent ARB Executive Order for on-road use with an 

intended service of Heavy-Heavy Duty Diesel for diesel engines or Heavy Duty 

Otto for applicable alternative fuel vehicles. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 17 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

Model Year 

(MY) 2010 

Emissions 

Y2010 em for trucks means CERT and FEL emissions of 

0.20 g/bhp-hr or less of NOx (FEL and CERT values), and 0.01 g/bhp-hr or less 

of PM (CERT value), certified by the most recent ARB Executive Order for 

on-road use with an intended service of Heavy-Heavy Duty Diesel for diesel 

engines or Heavy Duty Otto for applicable alternative fuel vehicles. 

Nonperformance -p

an executed local agency project grant agreement or equipment project 

contract. 

Not Otherwise 

Required by 

Law or 

Regulation 

"Not otherwise required by law or regulation" means the emission reductions 

are not required pursuant to any local, State, or federal law, rule, or regulation; 

any requirements imposed by the California Environmental Quality Act (CEQA); 

or any requirements imposed by a legal instrument such as a legal settlement 

or consent decree (collectively referred to as "law or regulation"). 

For purposes of this Program only, "not otherwise required by law or regulation" 

does not apply to any tariff, ordinance, or other requirement imposed by a local 

agency based on that local agency's authority as a market participant or 

municipal proprietor or the local agency's authority to enter into contracts with 

equipment owners and operators. 

Notice of 

Funding 

Availability 

 (NOFA)

announcement to begin solicitation of local agency project applications. 

Obligation initial award of Program funds by the Board to 

specific local or State agency projects, followed by execution of a grant 

agreement between ARB and a local agency or an interagency agreement 

between ARB and another State agency

execution of an equipment project contract between a local agency and 

equipment owner. commitment of specific 

Program funds for truck loan and guarantee programs. 

Board adoption of a resolution awarding funds via specific, named grant or 

interagency agreements to local or State agencies shall satisfy State 

requirements to encumber funds within 1 year of the date of appropriation. 

(Also .

Old Truck engine for the purpose of the 

three-way truck transaction. 

Program 

as otherwise noted. 

Program Funds administration 

funds. 

Project Benefits 

Calculator inputs provided by ARB to estimate the emission reductions and 

cost-effectiveness of proposed projects. 

Project Funds used directly to upgrade equipment it does 

not include funds used by ARB, local agencies, or other State agencies for 

administration of the Program. 

Recaptured 

Funds redistribution prior to any statutory reversion requirements. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 18 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

Recipient 

Agency 

or State agency that receives 

Program funds under an executed grant agreement, interagency agreement, or 

other mechanism (for ARB). 

Replacement -emitting diesel vehicle(s), a 

piece of diesel equipment, or diesel harbor craft with a lower-emitting vehicle, 

piece of equipment, or craft (e.g., replacement of one or two old trucks with a 

new one). 

Repower -emitting diesel engine with a 

new or remanufactured, lower-emitting engine in the same vehicle, piece of 

equipment, or harbor craft. 

Retrofit he act of adding emission control technology or modifying an 

engine on an existing diesel vehicle, piece of diesel equipment, or diesel harbor 

craft. The project specifications may require that this technology be an ARB 

Verified Diesel Emission Control Strategy. 

Salvage Vehicle

junk, or the equivalent. Salvage vehicles were often wrecked or damaged, and 

the owner, insurance company, financial institution, or leasing company 

considered it too expensive to repair. 

Source 

Category 

c

this Program. A source category may contain multiple equipment project 

options. Under this Program, source categories include: heavy duty diesel 

trucks, locomotives and railyards, ships at berth, cargo handling equipment, and 

commercial harbor craft. To establish funding targets and promote appropriate 

competition between projects, ARB may combine multiple source categories 

w

State 

Implementation 

Plan 

and local air districts (as applicable) that demonstrates how each region will 

attain or maintain national ambient air quality standards, as required by the 

federal Clean Air Act section 110. 

Statewide Truck 

and Bus Rule Diesel Particulate Matter, Oxides of Nitrogen and other Criteria Pollutants from 

In-Use On-road Diesel-Fueled Vehicles (California Code of Regulations, Article 

4.5, Division 3, Title 13, § 2025), 

Truck and Bus Rule

Supplemental 

Procedures 

Supplemental Procedures for Ships at 

Berth and Cargo Handling Equipment Projects document available on the 

Program website http://www.arb.ca.gov/gmbond. The Supplemental 

Procedures define the responsibilities of ARB, local agencies, and equipment 

owners. 

Three-Way 

Truck 

Transaction 

-

means the act of replacing a middle-aged truck with a new truck; installing a 

retrofit on the middle-aged truck and using it to replace an old truck; and 

scrapping the old truck. 

-

the act of replacing a PM retrofitted middle-aged truck with a new truck; using 

the middle-aged truck to replace an old truck; and scrapping the old truck. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter I. Overview 19 January 2013 

Table I.4 Definitions (cont.)

Term Definition 

Trade Corridor : 

Bay Area, consisting of: 

San Francisco Bay Area Air Basin (CCR Title 17 §60101) 

Central Valley, consisting of: 

San Joaquin Valley Air Basin (CCR Title 17 §60107) 

Sacramento Metropolitan Federal Ozone Nonattainment Area 

(40 CFR Part 81 §81.305, p.23886-23887, Apr 30, 2004) 

Los Angeles/Inland Empire, consisting of: 

South Coast Air Basin (CCR Title 17 §60104) 

Port Hueneme in Ventura County 

San Diego/Border Region, consisting of: 

San Diego County (Government Code §23137) 

Imperial County (Government Code §23113)

Verified Diesel 

Emission 

Control 

Strategy 

tegy

control strategy, designed primarily for the reduction of diesel PM emissions, 

-Use 

alifornia Code 

of Regulations, commencing with section 2700. 

(Note: ARB has separate procedures to verify control devices for stationary 

sources.) 

Year 1 

June 30, 2008. 

(Als FY2007-08

Year 2 

June 30, 2009. 

FY2008-09

Year 3 

June 30, 2012. 

FY2011-12

Year 4 

June 30, 2013. 

FY2012-13

Zero-Emission Zero- an engine producing no emissions of pollutants 

(including carbon dioxide, carbon monoxide, hydrocarbons, oxides of nitrogen, 

and particulates) when stationary or operating. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 20 January 2013 

Administration

II. ARB Program Administration 

This chapter identifies the proposed requirements for ARB to administer the Program. 

State law requires that the Board hold public hearings, adopt Guidelines, and adopt a 

final list of local and State agency projects that will receive funding from each 

resolutions, the Guidelines, and the list of local agency projects to be funded. 

developing and updating Guidelines and project specifications; issuing the Notice of 

Funding Availability (NOFA); soliciting, reviewing, and recommending local and State 

agency projects for funding; executing and implementing grant agreements with local 

agencies and interagency agreements with other State agencies; Program reviews by 

ARB staff or its designees (Program reviews) and fiscal compliance audits by the 

Department of Finance (DOF) or its designees (fiscal audits) of local and State agency 

projects; tracking and reporting on progress in expending funds and achieving 

performance milestones; developing and maintaining a public website on the Program; 

and conducting workshops and other forms of outreach to seek public input on Program 

design and implementation. 

A. Program Guidelines 

As required by State law, ARB developed and adopted the initial Guidelines and 

2008 Staff Report in a public process at the February 28, 2008 Board meeting. The 

Guidelines shall include, at a minimum, all of the following: 

An application process for the funds, and any limits on administration costs. 

Requirements that local agencies identify the useful life of the project and project 

delivery milestones as part of the application process. 

Criteria for selection of local and State agency projects and equipment projects. 

Requirements for match funding. 

The method by which ARB will consider the a tate and 

federal air quality standards. 

Requirements that grant agreements between ARB and local agencies, and 

interagency agreements with other State agencies, identify project milestones, and 

remedies for failure to meet project milestones. 

Accountability and auditing requirements, including provisions for Program reviews 

or fiscal audits of project expenditures and outcomes. 

ARB staff shall develop, and the Board will consider adoption of, any appropriate 

updates to these Guidelines prior to issuing the NOFA for a funding cycle. ARB staff 

shall evaluate the progress of the Program and any changes needed to improve its 

effectiveness, plus advances in technology and updated equipment costs that create a 

need to revise the list of equipment project options. ARB staff shall provide adequate 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 21 January 2013 

Administration

opportunity for public input, including release of any proposed updates to these 

Guidelines for public review prior to Board consideration at a noticed public hearing.

These Guidelines are designed and intended to effectuate the provisions of SB 88, 

AB 201, and AB 892. However, in the event a provision of these Guidelines conflicts 

with these bills, or any other statute enacted to implement Proposition 1B, the relevant 

statutory provisions shall control. 

1. ARB staff clarification of Program requirements 

During Program implementation, specific issues may arise that require ARB staff to 

interpret or clarify these Guidelines. ARB staff clarifications will be made available at 

http://www.arb.ca.gov/gmbond to assist local agencies with Program implementation. 

2. Provisions that do not apply to projects receiving Year 1 

through Year 3 funds 

ARB staff evaluated the 2008 and 2010 Guidelines, including project specifications, and 

developed updates. The changes in the updated 2013 Guidelines apply to projects 

receiving Year 1 through Year 3 funds, with the exception of the provisions listed in 

Table II.1. 

Table II.1 Provisions that Do Not Apply to Projects Receiving Year 1 through 

Year 3 Funds 

Provision

Guidelines reference

Description 

1. Equipment Project 

Specifications 

Appendices A-H.

Appendix H shows applicable equipment project specifications for 

Year 1 funded projects. Appendix F and Appendix G show applicable 

equipment project specifications for Year 2 and Year 3 funded projects. 

The equipment project specifications shown in Appendices A-E apply 

only to projects receiving Year 4 and later funds. 

2. New Compliance 

Check Option 

Chapter IV.A.8.

Except for engine label violations, a local agency may not allow 

applicants in a solicitation for Year 1 funds to correct pollution citations 

that were outstanding at the time of application to avoid disqualification. 

A local agency may allow all affected applicants in a solicitation for 

Year 2 or Year 3 funds the ability to retain eligibility by correcting 

violations and paying any fines, in a timely manner, prior to execution of 

an equipment project contract(s) between the local agency and 

equipment owner. 

3. Project Alternatives 

for Local Agencies 

Chapter III.C. 

Local agencies administering Year 1 funds shall implement the 

approved project alternatives described in their grant agreements, 

despite any changes to those alternatives in these Guidelines. 

4. Equipment Project 

Contract 

Requirements 

Chapter IV.A.11. 

Local agencies administering Year 1 through Year 3 funds are not 

required to amend equipment project contracts to include any additional 

provisions required in these Guidelines, except for ships at berth 

projects. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 22 January 2013 

Administration

Table II.1 Provisions that Do Not Apply to Projects Receiving Year 1 through 

Year 3 Funds (cont.)

Provision

Guidelines reference

Description 

5. Local Agency 

Timelines for 

Obligation and 

Expenditure of 

Funds 

Chapters II.F. and IV.B. 

Year 1 funds must be obligated and expended by local agencies 

according to the timelines defined in the applicable grant agreement, 

including any amendment(s). Year 2 and later funds shall be obligated 

and expended according to the schedules in these Guidelines. 

6. Local Agency 

Administration 

Funds 

Chapter II.F.2.a. 

Local agency administration funds for projects receiving Year 1 funds 

are set on the schedule and at the level defined in the grant agreement, 

and may not be accelerated or increased to higher levels based on 

these Guidelines. 

7. State Agency Loan 

or Loan Guarantee 

Program 

Chapter II.D. 

Year 1 and Year 2 funds may not be used for loan or loan guarantee 

programs. 

B. Program Funding Targets and Priorities 

The Board approved funding targets for each trade corridor and each source category 

or groups of categories (referred to as a funding category). These targets provide 

overall direction for the Program, and guide each trade corridor in the development of 

viable project proposals. Such targets can help ensure that all of the statutory criteria 

are effectively implemented in a straightforward and transparent manner. These targets 

do not commit the Board to specific allocations in future years and are not considered a 

programming of funds to specific local agency projects. Funding for local agency 

projects in each individual funding cycle is responsive to priorities established by the 

Board and may not be directly proportional to the targets. ARB staff shall recommend 

funding levels for local (and State) agency projects that are designed to reach the 

targets over the course of the entire $1 billion Program. 

1. Trade corridor funding targets 

While SB 88 does not explicitly require an allocation by trade corridor, it does direct 

s for State and 

federal air quality standards and its health risk from goods movement. ARB staff 

believes this is most efficiently and effectively done by targeting funding to each trade 

corridor based on population, goods movement emissions, and federal attainment 

needs. These targets also ensure that California residents in each defined trade 

corridor see benefits from the Program. Finally, such targets facilitate a transparent and 

open discussion of the optimum funding splits to reduce the contribution of goods 

2008 Staff 

Report describes the basis for the targets. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 23 January 2013 

Administration

The funding targets for each trade corridor, including all State and local Program 

administration funds, are: 

Dollars Trade Corridor

$550 million: Los Angeles/Inland Empire trade corridor 

$250 million: Central Valley trade corridor 

$140 million: Bay Area trade corridor 

$ 60 million: San Diego/Border trade corridor 

Since this Program looks at the trade corridors as part of a single goods movement 

system for California, local agencies administering bond monies shall be required to 

fund projects based on the total emission reductions expected in the State (not just their 

local area). The majority of the travel or operation must be in one or more of the trade 

corridors. Regions like the San Joaquin Valley with high through-truck and rail traffic 

will benefit from projects administered by local agencies in other trade corridors. 

The funding for trucks serving ports and intermodal railyards (allocated to the corridors 

where those facilities are located) was available for all California trucks focused on that 

service, regardless of their home base. Thus, cleanup funds allocated to the Bay Area 

for the Port of Oakland may have gone to trucks carrying agricultural products to and 

from the Central Valley. Likewise, funds for the ports in the Los Angeles area may have 

gone to trucks based in the San Diego/Border region. 

2. Category funding targets 

SB 88 recognizes the need for projects to compete against others in the same funding 

category, not against projects in other funding categories. To implement this approach, 

set portions of the funding are targeted to each funding category, which may include 

one or more source categories. Category funding targets support the reduction in local 

and regional health risk from goods movement as a primary consideration. The 2008 

Staff Report describes the basis for the original targets, and the 2010 Staff Report 

describes the basis for the revisions. 

The targets for each funding category, including all State and local Program 

administration funds, are: 

Dollars Funding Category

$700 million: Heavy duty diesel trucks that haul goods, plus any truck 

electrification infrastructure. 

$100 million: Diesel freight locomotives and railyards. 

$160 million: Cargo ships at berth, plus cargo handling equipment used at a port 

or intermodal railyard. 

$ 40 million: Commercial harbor craft. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 24 January 2013 

Administration

The Board directed ARB staff to manage the funds to reserve up to $100 million of the 

combined truck monies to assist existing drayage truck owners to complete the second 

phase of upgrades to reduce NOx in advance of the 2014 requirement. These priority 

funds for drayage trucks were in addition to the $125 million of Year 1 funds expended 

for this purpose and were made available to drayage truck owners in late 2011. 

3. Priorities for Year 1 funds 

The Board adopted these priorities for Year 1 funds: 

Eligible projects that can quickly begin implementation and deliver air quality results. 

This is consistent with statutory direction to give priority to projects that achieve the 

earliest possible reduction of health risk in heavily impacted communities. These 

could be communities with high risks due to nearby goods movement facilities or 

communities impacted by high regional pollution levels from goods movement 

emissions. 

Truck retrofit projects to add diesel particulate filters for immediate, broad scale, 

cost-effective risk reduction in many communities. Based on the implementation 

schedules in related truck regulations, we expect that these projects would only be 

eligible for Year 1 funding. 

Port truck replacement projects in the Los Angeles/Inland Empire corridor to 

continue supporting the Port of Los Angeles and the Port of Long Beach clean truck 

tariff programs. These ports are requiring that all drayage trucks serving the ports 

be replaced (with models meeting 2007 emission standards) between late 2008 and 

the end of 2011. This schedule means any financial assistance from the Program 

needs to come in the early years. 

4. Priorities for Year 2 and Year 3 funds 

The Board adopted these priorities for Year 2 and Year 3 funds: 

Truck upgrade projects to quickly reduce the health risk in communities near high 

truck-traffic freeways, warehouse/distribution centers, ports, and railyards. These 

projects also provide significant reductions to help meet federal air quality standards 

for regional air pollutants, including PM2.5 and ozone. This is consistent with 

statutory direction to give priority to projects that achieve the earliest possible 

reduction of health risk in heavily impacted communities. To support cost-effective 

ck funds need to be front-loaded. 

Locomotive projects to cut the elevated, excess cancer risks in neighborhoods near 

rail ments. The California State 

Implementation Plan relies on incentives and other mechanisms to accelerate the 

introduction of cleaner locomotives and/or engines to attain federal PM2.5 and 

ozone standards in the South Coast and San Joaquin Valley Air Basins. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 25 January 2013 

Administration

Ships at berth projects to further reduce diesel pollution in port-side communities 

and greenhouse gas emissions. To comply with the January 2014 requirements of 

-year projects to install electric infrastructure to provide 

shore-based power to ships at berth must begin soon. With incentives, some of 

these installations may be able to begin operation early and to achieve extra 

reductions each year through greater use. 

5. Priorities for Year 4 and later funds 

ARB staff proposes that the Board adopt these priorities for Year 4 and later funds: 

Truck replacement and repower projects for the remaining fleets that can still 

achieve early or extra emission reductions. These projects will continue to reduce 

the health risk in communities statewide, especially those near freeways, distribution 

centers, and border crossing. In addition, these projects represent a vital investment 

to help attain federal and State health-based air quality standards. 

Locomotive replacement and upgrade projects based on the cleanest engines and 

emission controls available. These projects will further reduce the health risks near 

railyards and assist in the attainment of federal PM2.5 and ozone air quality 

standards for the South Coast and San Joaquin Valley Air Basins. 

Zero-emission replacement, repower, and upgrade projects in the truck, ships at 

berth, harbor craft, and cargo handling source categories. These projects will 

reduce greenhouse gas emissions and encourage the transition to cleaner 

technologies. ARB has supported the ability of local agencies to supplement the 

Program funds with federal and local monies to make alternative fuel choices that 

may have lower greenhouse gas emissions more attractive. 

C. Project Specifications and Emissions 

1. Project specifications for each funding cycle 

Appendices A-E detail the equipment project options, including upgrade specifications, 

funding caps, minimum project life, and key operating conditions for Year 4 funds. For 

reference purposes, Appendices F-H provide the equipment project options and 

specifications that apply only to projects receiving Year 1 through Year 3 funds. Local 

agencies can choose to propose projects for any or all of the funding categories to best 

address the air pollution problem in that trade corridor. ARB staff continues to consider 

the funding demand for eligible equipment project options, technology advances and 

costs, regulatory actions, the need for equipment eligibility and project requirements, 

and other new information. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 26 January 2013 

Administration

SB 88 identifies projects eligible for funding to include: 

The replacement, repower, or retrofit of heavy-duty diesel trucks. 

o The equipment project options for Program funds include all of these 

approaches for Year 1 through Year 3 funds; retrofits are no longer eligible for 

Year 4 and later funds due to compliance deadlines. 

The replacement, repower, or retrofit of diesel locomotive engines, with priority given 

to switcher locomotive engines. 

o The equipment project options include replacement, rebuild, repower, and 

retrofit approaches, as well as an emerging locomotive emissions capture and 

control system. 

The provision of on-shore electrical power for ocean freight carriers calling at the 

at berth. 

o The equipment project options for Program funds include this type of 

technology. 

Mobile or portable shoreside distributed power generation projects that eliminate the 

need to use the electricity grid. 

o The equipment project options for Program funds include this type of 

technology, as well as an emerging ship emissions capture and control 

system. 

The replacement, repower, or retrofit o

seaports. 

o The equipment project options for Program funds include replacement and 

repower approaches. The new options also include replacement and retrofit 

with hybrid technology. 

The replacement, repower, or retrofit of cargo handling equipment that operates at 

the S yards. 

o g at 

ports and intermodal railyards requires this equipment to be upgraded to 

emission levels achievable through replacement or (possibly) repower. To 

ensure that the eligible projects in this category meet the statutory 

requirement to reduce emissions not otherwise required by law or regulation, 

and are cost-effective, the equipment project options for Year 1 funds include 

only retrofit of energy storage systems for rubber-tired gantry cranes that 

already comply with the ARB rule. For Year 2 and later funds, the options 

include the repower of rubber-tired gantry cranes with a zero-emission power 

system, and replacement of certain yard trucks with zero-emission yard 

models that will reduce emissions beyond the requirements of the regulation. 

Electrification infrastructure to reduce engine idling and use of internal combustion 

auxiliary power systems at truck stops, intermodal facilities, distribution centers, and 

other places where trucks congregate. 

o The equipment project options for Program funds include this technology. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 27 January 2013 

Administration

ARB staff shall evaluate and recommend for Board adoption specifications for 

equipment project options eligible to compete for funding in each updated cycle, as 

needed and -funded programs. These 

options must be able to cost-effectively reduce emissions and health risk with a high 

degree of certainty. ARB staff shall assess the list of emission reduction projects 

identified in SB 88 for technical feasibility, emission reduction potential, and cost. ARB 

staff shall also consider other effective technology that is verified, available, and can be 

widely deployed to reduce emissions quickly. 

Certain types of projects or activities shall not be eligible for funding under the Program. 

Such ineligible projects or activities include, but are not limited to: 

Projects to design, acquire rights-of-way, perform environmental review, build, 

improve, or operate transportation infrastructure (like roads, bridges, or 

interchanges; railyards, tracks, or sidings; rail or highway tunnel widening; railroad 

crossing grade separations; ship channel dredging; etc.). 

Projects to design, acquire rights-of-way, perform environmental review, build, 

improve, or operate intermodal transfer or distribution centers (also called inland 

ports), except for truck electrification infrastructure to reduce engine idling and use of 

internal combustion auxiliary power systems at truck stops, intermodal facilities, 

distribution centers, and other places where trucks congregate. 

Scientific or technical research and development activities, including programs to 

perform emissions testing on new technology. 

Business plan development or implementation. 

Equipment, vehicles, or ship berths owned or leased by the federal government, 

including the military. 

Fuel or electricity purchases. 

Operation and maintenance costs. 

Legal costs. 

Permit fees or taxes. 

Any other projects that cannot meet all of the requirements of these Guidelines. 

The timing and resource demands to get Program funds obligated effectively preclude 

case-by-case consideration of projects. If a local agency supports demonstration of a 

cost-effective technology or approach that is consistent with the statute, ARB staff shall 

evaluate that technology for possible inclusion in the defined equipment project options 

in the next update to these Guidelines. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 28 January 2013 

Administration

2. Quantifying project benefits 

a) Pollutants 

SB 88 identifies specific pollutants that are targeted for emission reductions under the 

Program: 

Diesel PM, which ARB identified as a toxic air contaminant. 

NOx and sulfur oxides (SOx) that contribute to PM2.5 formed in the atmosphere. 

NOx and reactive organic gases (ROG) that form ozone in the atmosphere. 

SB 88 also adds reductions in greenhouse gases as a criterion to consider in evaluating 

which projects to fund. 

As part of simplifying the Program, the Guidelines require quantification of diesel PM 

and NOx emissions and the resulting reductions from bond-funded projects. These are 

the two most consistently important pollutants to reduce the health impacts from goods 

movement in all four trade corridors, and the most likely to differ between competing 

proposals within the same source category. 

Of the targeted source categories, only ships are still significant sources of SOx 

emissions. Shore power projects to reduce ship emissions at berth will effectively cut 

this pollutant. It is not necessary to quantify the SOx emission reductions from each 

competing shore power project. Comparing the reductions in diesel PM and NOx 

emissions is an adequate basis to assess shore power project proposals relative to 

others in the same source category. Diesel engines emit ROG, but emission levels are 

typically less than 1/10 of the NOx emissions, therefore should also not be a 

determining factor in project selection. 

ARB staff considered greenhouse gas emissions in recommending the source category 

funding targets, specifically the amount allotted for shore power and cargo equipment 

projects that reduce fuel consumption. Since projects are competing within funding 

categories, there is no need to quantify greenhouse gas reductions from individual 

projects to support the competitive process. 

b) Project Benefits Calculators 

ARB staff shall develop and make available on the Program website a Project Benefits 

Calculator (Calculator) for each source category eligible for funding under these 

Guidelines. These Calculators shall provide the basis for local agencies to quantify the 

emission reductions and cost-effectiveness of proposed local agency projects. If a local 

agency identifies an eligible local agency project that cannot be quantified with the 

Calculator for that source category, the local agency should contact ARB staff for 

guidance. The Calculators shall also provide the basis for local agencies and 

equipment owners to quantify the emission reductions and cost-effectiveness of 

proposed equipment projects. Over time, ARB staff shall build the emission reductions 

and cost-effectiveness calculator functions into the Goods Movement Online Database. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 29 January 2013 

Administration

D. Provision for Truck Loan or Loan Guarantee Programs 

ARB may make funding available for loan or loan guarantee programs. For the purpose 

of administering a loan or loan guarantee program (loan project) only, an applicant may 

be any State agency, including ARB [H&S §39625.1(a)]. 

Funds for a loan project may be provided from bond proceeds or through recaptured 

funds. For any loan project, ARB or other State agency may administer the program 

directly or may use contractors, such as established non-profit organizations, 

commercial lenders, truck financing entities, community development banks, and small 

business assistance entities, to administer the program. Any use of an external 

contractor requires the State agency to comply with applicable State contracting 

requirements. 

The intent of offering Program funds for loan projects is to provide financial assistance 

and expand financing opportunities for owners of smaller truck fleets who are 

experiencing difficulty in obtaining financing to upgrade or replace their vehicles with 

cleaner technology. Loan programs may include: 

Direct loans (Program funds are used to make a loan directly to the equipment 

owner). 

Loan guarantees (Program funds are used to create a loan loss reserve to 

guarantee a loan made by a lender). 

Loan or interest rate subsidies (Program funds are used to buy down the interest 

rate). 

Lease-to-own (Program funds are used to subsidize a leasing program where the 

lessee takes ownership of the vehicle at the end of the lease). 

Access Program (CalCAP), a form of loan portfolio insurance, is an example of a loan 

guarantee program. 

(PLACE) is an example of a program that provides both loan and loan guarantee 

programs utilizing partnerships with a State agency and contractors. 

State agencies may apply for Program funds for loan projects that may include one of 

the above-described options or a similar program for equipment owners to retrofit or 

replace trucks. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 30 January 2013 

Administration

Because there are many options and ways to implement a loan project, ARB requires 

that any proposed loan project meet the following conditions: 

Use funds to upgrade or replace eligible diesel trucks according to the project 

specifications in Appendix A. 

Adhere to any financial terms and conditions established by ARB staff in the grant or 

interagency agreement, which may include interest rate, loan term, and minimum 

credit requirements. 

Funds used for direct loans or lease-to-own projects must be used to implement a 

sustainable project (repayments will be used to provide additional loans or leases). 

Funds used for loan guarantees must provide a minimum leverage established by 

ARB. 

The ARB Executive Officer or his or her designee has the authority to approve the 

structure and conditions of any proposed loan project to provide increased assistance to 

independent owner-operators and smaller trucking fleets. 

See Chapter V.A. for State agency project implementation requirements. 

E. ARB Process to Award Funds to Local and State Agencies 

1. Notice of funding availability 

ARB staff shall issue a notice of funding availability (NOFA) no later than November 30th

of each fiscal year in which funds are appropriated or reappropriated by the Legislature, 

unless ARB staff determines that the Guidelines should be updated for those funds or 

the cash is not yet available to ARB. For Year 1 funding, ARB shall issue the NOFA 

within 2 weeks of Board adoption of the Guidelines. For Year 2 and later funding, ARB 

shall issue the NOFA following Board adoption of any needed update to the Guidelines 

and cash availability, consistent with State fiscal policy. 

The NOFA shall include: 

Registration instructions for local public entities seeking Program funds, including 

concurrent submittal of a demonstration that the local public entity qualifies as an 

applicant for Program funds. 

Submittal instructions and schedule for local agency project applications. 

The requirement that each applicant hold at least one community meeting prior to 

the submittal of the local agency project application to ARB (see Chapter III.D.). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 31 January 2013 

Administration

2. Qualification of applicants 

The statute requires an applicant for Program funds to be both a local public entity and 

one that is involved in the movement of freight through trade corridors or involved in air 

quality improvements associated with goods movement. For the purpose of 

administering a loan or loan guarantee program only, an applicant may include any 

State of California agency. Local public entities do not include states or the federal 

government. 

authority created by statute, public agency, and any other political subdivision in the 

State. 

The first step in the application process is for a local public entity to register with ARB 

through the process described in the NOFA. ARB staff shall verify the status of the 

local public entity and provide access to the electronic application form for each verified 

local public entity. 

Concurrent with the registration, the local public entity will also provide its qualifications 

for eligibility as a Program applicant so that ARB staff can begin the initial review of this 

demonstration. 

meets the requirements of the statute and the Guidelines for applicants. ARB staff may 

request that the local public entity provide additional documentation to support this 

assessment. 

A local public entity that qualifies as a Program applicant may also be referred to as an 

applicant or a local agency. 

3. Review of local and State agency applications 

ARB staff shall complete an initial review of each local and State agency project 

application to verify that the proposed project is consistent with these Guidelines and is 

eligible to compete for funding. 

ARB staff shall notify any local and State agency that does not meet all of the 

requirements of paragraphs (a)-(g) of this section within 20 business days of ARB 

receipt of the completed application package. Notification may occur via letter or email 

to the designated local or State agency contact, at ARB . 

ARB staff shall evaluate any deficiencies and determine, at staff discretion, whether to 

disqualify the application or pursue resolution of any deficiencies with the local or State 

agency. 

ARB staff shall post a list of eligible local and State agency project applications on the 

Program website for public review no later than 30 days after local and State agency 

project applications are due to ARB.
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 32 January 2013 

Administration

a) Completeness 

ARB staff shall review a local or State agency project application to determine whether 

all required information is included in the application. At a minimum, ARB staff shall 

verify that the application is complete and includes a copy of the local agency 

board/commission resolution. 

b) Consistency with legal and equipment project specifications 

ARB staff shall review the local or State agency project application and assess the 

proposed project conforms to the specifications for the desired funding category. 

Proposals that combine multiple funding categories or that would allow emissions, 

equipment, technology, or Program funding levels that are inconsistent with one or more 

equipment project options defined in these Guidelines are subject to disqualification. 

In addition, for any local agency project to retrofit, repower, or replace locomotives 

operated by the Class I railroads, ARB shall evaluate whether the emission reductions 

that would be achieved by the locomotive equipment project are or are not necessary to 

satisfy any mandated emission reduction requirement under an agreement between a 

railroad company and a State or federal agency, or a local air district. ARB must find 

that the emission reductions are not necessary to determine that the local agency 

project is eligible to compete for funding [H&S §39625.5(a)(2)(B)]. 

c) Consistency with air quality plans for goods movement 

ARB staff shall assess the local or State agency project application to determine if it 

meets the requirement for consistency with local and regional plans (or regional 

elements of statewide plans) to reduce emissions from goods movement. 

d) Availability of full funding 

ARB staff shall assess the local or State agency project application to determine if it 

clearly identifies the source(s) of any State and non-State matching funds, and 

demonstrates that these funds are reasonably available within the timeframes of the 

project schedule (except for funds from a private equipment owner). 

e) Project schedule and milestones 

ARB staff shall assess the local or State agency project application to determine if it 

i

ability to meet the timelines of these Guidelines for fund obligation and expenditure. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 33 January 2013 

Administration

f) Data to determine air quality benefits and cost-effectiveness 

ARB staff shall evaluate the local or State agency project application to verify that it 

includes sufficient data to support calculation of the emission reduction factor and 

cost-effectiveness factor for the proposed project.

g) Project implementation demonstration 

ARB staff shall evaluate the local or State agency project application to determine if it 

effectively demonstrates that the agency is prepared to administer the proposed project 

consistent with the detailed provisions of Chapter IV. or Chapter V., respectively. 

4. ARB evaluation of local or State agency capability to 

implement the project scope 

ARB staff shall assess the local or State agency project application to determine if it 

affirmatively demonstrates that the local or State agency has or will have the necessary 

expertise and resources in place to meet the demands of the proposed project scope, 

within the timelines established by these Guidelines. 

ARB staff shall examine the local or State 

for establishing the relationship between the number of pieces of equipment that can be 

upgraded in a given timeframe and the number of Program staff needed to accomplish 

those upgrade projects. ARB staff shall rely on the documentation provided by the local 

or State agency and this Program, the Carl Moyer program, and 

other incentive programs to assess the adequacy of the proposed staff resources. If 

ARB staff determines that the local or State agency has demonstrated the ability to 

handle the project type, but only at a lesser scope or scale than proposed, staff may 

identify an alternative scope. 

For example, a local agency may propose to replace 5,000 trucks, but only 

demonstrate the resources and ability to process 2,000 trucks within the 

timelines established in these Guidelines. ARB staff may disqualify the 

application or recommend that the project go forward to the competitive process 

with a scope of 2,000 truck replacements (at a pro-rated funding level). 

If ARB staff determines that only a lesser 

demonstration, ARB staff shall notify the designated local agency representative in 

writing and move the project forward to the competitive process based on the benefits of 

the pro-rated proposal for the funding category. ARB staff shall assume local agency 

support for a pro-rated proposal based on the acknowledgement required on the 

application. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 34 January 2013 

Administration

5. Match funding 

SB 88 distinguishes between State funds and monies from all other non-State sources. 

It also directs ARB to maximize the amount of match funds used to supplement 

Program funds. The funds required to cover the difference between the Program 

funding cap and the total project cost can come from the private sector, local agencies, 

other State monies, or the federal government. Private match funding can be provided 

by the equipment owner, an industry sponsored program, or other sources. 

See Chapter IV.A.6. for information on match funding for equipment projects from State 

funds and monies. 

6. Competitive ranking of local or State agency projects 

ARB staff shall use a quantitative approach to develop a prioritized list of eligible local 

and State agency projects. This process will be applied to competing local agency 

projects within each trade corridor and funding category. ARB staff shall publish 

the list of competitively ranked local agency projects on the Program website, as well as 

the list of eligible State agency projects for truck loans. 

The competitive ranking shall be quantitatively based on multiple factors emission 

reductions and a measure of cost-effectiveness that considers match funding. The 

calculation of emission reductions uses the Carl Moyer program protocol of weighting 

combustion PM emissions (essentially diesel PM) by a factor of 20 relative to other 

pollutants to account for the greater health impacts of PM per ton of emissions. This 

protocol helps target Program funding to the local agency projects that will achieve the 

greatest reduction in health risk. 

a) Emission reduction score 

Weighted emission reductions = Reduction in NOx + (combustion PM x 20) 

emissions in California over the average project life in pounds 

ARB staff shall list local agency projects in descending order of emission reductions, 

with the greatest emission reductions on top and the lowest emission reductions on the 

bottom. ARB staff shall number or score each project starting at the bottom with a 

score of 1 and continuing consecutively to the top project. For example, if there are 

8 project proposals, the one with the greatest emission reductions would receive a 

score of 8. See Figure II.1 for an example. 

Emission Reductions Score = number from above evaluation 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 35 January 2013 

Administration

b) Cost-effectiveness and match score 

For each proposed project in a funding category, ARB staff shall review the local 

agency total pollutant-weighted emission reductions, divided by the 

total State funding proposed for the project, based on the Calculator for that source 

category. Total State funding includes requested Program funds (project and 

administration funds), plus any other applicable State dollars (see Chapter IV.A.6.). 

Cost-effectiveness = weighted emission reductions (lbs)/total applicable State $ 

ARB staff shall list local agency projects in descending order of emission reductions per 

State dollar, with the highest number on top and the lowest number on the bottom. ARB 

staff shall number or score each project starting at the bottom with a score of 1 and 

continuing consecutively to the top project. For example, with 8 project proposals, the 

one with the greatest emission reductions per State dollar would receive a score of 8. 

See Figure II.1 for an example. 

Cost-Effectiveness Score = number from above evaluation 

This calculation of cost-effectiveness indirectly accounts for the level of match funding. 

A project will always have a combination of Program funding and match funding (from 

State or non-State sources) to cover the total cost of the project. The cost-effectiveness 

equation uses the full weighted emission reductions achieved by the total project 

funding, not just a subset of the reductions in proportion to the State funding 

component. By counting the total weighted emission reductions, the Program 

recognizes the benefits of non-State match funds and offers a competitive advantage to 

local agency projects with greater match. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 36 January 2013 

Administration

For example, assume the Program offers funding for up to 50 percent of the cost of new 

equipment, with the other 50 percent covered by non-State match funds (resulting in 

a 1:1 match). Most project proponents seek the maximum Program funds, but 

proponent X only requests Program funding for 25 percent of the total cost, with the 

other 75 percent covered by non-State match funds (effectively providing a 3:1 match). 

The emission reductions for all the projects would likely be similar, but the total 

reductions per State dollar are much greater for proponent X because this project relies 

on less State funds and more match funds. 

Figure II.1 Local agencies A,B,C submit 

competing truck projects (hypothetical)

C-5,299 tons Score: 1

B-6,056 tons Score: 2

A-7,570 tons Score: 3

Emission

Reduction Score

C-0.4 lbs/$ Score: 2

B-0.5 lbs/$ Score: 3

A-0.3 lbs/$ Score: 1

Cost-Effectiveness 

Score

Project C: 1+2 3 points

Project A: 3+1 4 points

Project B: 2+3 5 points

Competitive Ranking

C/ Replace 

700 trucks

B/ Replace 

800 trucks

A/ Replace 

1,000 trucks

Agency/ 

Project

State 

Dollars

Weighted 

Emission 

Reductions 

(tons)

Reductions over 

8-Year Project Life

5,299

6,056

7,570

NOx tons PM tons

2,219

2,536

3,170

154

176

220

$28M at 

$40k/truck

$24M at 

$30k/truck

$50M at 

$50k/truck

Results from Project Benefits Calculator:
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 37 January 2013 

Administration

c) Competitive ranking 

ARB staff shall add the Emission Reductions Score to the Cost-Effectiveness Score to 

determine the final points for each local agency project. ARB staff shall rank local 

agency projects within each trade corridor and funding category from highest points to 

lowest points. See Figure II.1 for an example. 

ARB staff shall assess the costs and benefits of any State agency proposals for truck 

loan projects, and rank those projects against each other, if appropriate. 

7. Public workshops on eligible local and State agency projects 

ARB staff shall hold no less than three public workshops statewide to discuss the 

competitively ranked list of eligible local and State agency projects and any preliminary 

ARB staff recommendations for funding projects. At least one workshop each will be 

held in northern California, the Central Valley, and southern California. At ARB staff

discretion, these workshops may be conducted between release of the competitive 

ranking and development of funding recommendations or after development of ARB 

staff funding recommendations. For Year 1 funds, these workshops were not required 

by statute [H&S §39626(c)(2)]. 

8. Recommendations for funding local and State agency projects 

Based on the competitively ranked list of eligible local agency projects and public input, 

ARB staff shall use a qualitative approach to develop recommendations on the level of 

funding for the top project(s) in each trade corridor and funding category. This 

approach shall consider the availability of Program funds, the trade corridor and 

category funding targets, and priorities established by the Board for each funding cycle. 

ARB staff shall also consider project proposals from any State agency for truck loan or 

loan guarantee programs. 

ARB staff shall make these funding recommendations for local and State agency 

projects available to the public via the Program website prior to the public hearing 

conducted by the Board. 

ARB staff shall follow this process: 

a) Consideration of available funds and funding priorities 

Starting with the project with the highest competitive ranking, ARB staff shall compare 

the requested Program dollars with the available funds, the Program funding targets for 

the trade corridor and funding category, and any priorities identified by the Board for 

those funds. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 38 January 2013 

Administration

b) Funding level for project proposals 

ARB staff shall recommend whether the most competitive local agency project in each 

trade corridor and funding category should be funded in whole, in part, or not at all in 

that funding cycle. ARB staff may recommend pro-rating the requested Program 

funding and the estimated performance measures (pieces of equipment, emission 

reductions, etc.) based on the available dollars and funding priorities. 

Once the recommended funding is determined for the top project, ARB staff shall 

evaluate the project with the second highest competitive ranking in consideration of 

available funds and funding priorities. ARB staff shall continue until the appropriate 

level of funding for that trade corridor and category in that funding cycle is reached.

Based on the process described above for evaluating and ranking eligible local agency 

projects, as well as assessing the funding level, ARB staff shall issue its written 

recommendations to the Board for local agency project funding with the available grant 

funds, as well as any funding to State agencies for truck loan and loan guarantee 

programs. 

9. Public hearing and Board action 

The Board will hold a noticed public hearing to consider public testimony, written 

comments, and ARB staff recommendations for funding local agency projects and loan 

and loan guarantee programs with the available Program monies. At that hearing, the 

Board may adopt a resolution approving a final list of primary local agency projects, loan 

projects, and corresponding funding amounts for each project. This project list may 

identify ARB as an administering State agency for a loan project and the funds allocated 

for that purpose. This Board resolution initially obligates the funds, and provides ARB 

staff with the authority to enter into grant agreements or interagency agreements with 

the selected agencies, when bond funds are available [H&S §39626(c)(3)]. The ARB 

Executive Officer or his or her designee may delegate in writing the ability to sign 

agreements to another individual or individual m. 

local or State agency projects or increases in funding levels for the approved projects). 

These backup proposals may be awarded funding if agreements cannot be executed for 

one or more of the primary projects within the timeframe specified by the Board in the 

resolution, a local or State agency is unable to expend all of the Program funds or fulfill 

its obligations, a local or State agency requests to terminate or transfer its grant, or 

other funding becomes available. 

10. Local agency grant agreement 

agreements between ARB and the selected local agencies. Each local agency project 

requires a separate local agency grant agreement. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 39 January 2013 

Administration

ARB staff shall prepare and submit for review and signature two copies of the local 

agency grant agreement to each local agency approved for bond funding. The copies 

may be signed by ARB and then sent to the local agency for signature by an authorized 

representative from the local agency that will retain one fully executed copy for its files, 

and return one fully executed copy to ARB staff. Or ARB may send two copies to the 

local agency for signature by an authorized representative who will return both copies to 

ARB. ARB staff shall sign and return to the local agency one fully executed copy of the 

grant agreement for its files. 

Each grant agreement with a local agency shall include, but is not limited to, the 

following elements. 

a) Standard grant agreement provisions 

Grant agreement number unique tracking number provided by ARB. 

Effective date. 

Term of grant agreement. 

Local agency contact information. 

Indemnification local agency agrees to indemnify and hold harmless the State for 

any liability arising out of the performance by the local agency. 

Severability remaining provisions of an agreement continue in effect even if a court 

holds a specific provision invalid. 

Force majeure ARB and local agency are not liable for any delay or failure in 

performance resulting from war, natural disasters, and other acts beyond their 

control. 

Grant agreement amendments amendments shall only occur by mutual agreement 

in writing and signed by all parties. 

Environmental justice local agency agrees to conduct its programs in a manner 

that ensures the fair treatment of all people in the State. 

. In 

the event funds are not available, the State shall have no liability to pay any funds to 

the local agency or to furnish any other considerations. 

b) General Program provisions 

Application incorporate by reference the original local agency application and 

board/commission resolution. 

Guidelines local agency agrees to implement project in conformance with all 

applicable requirements of these Guidelines. 

Reporting requirements local agency is responsible for submitting to ARB quarterly 

data updates, semi-annual reports, and local agency project completion reports, 

when requested by ARB staff. 

Ongoing evaluations, Program reviews, and fiscal audits local agency agrees to 

allow ongoing evaluations, Program reviews, and fiscal audits by ARB, other State 

agencies, or their designees. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 40 January 2013 

Administration

Records access requirements local agency agrees to allow ARB or its designees 

access to evaluate or audit Program records. 

Recordkeeping requirements local agency agrees to retain Program records, e.g., 

invoices, contracts, and correspondence, for 35 years after the bond issuance date 

providing the funds for the grant or to send all records to ARB by the end date of the 

grant agreement in an electronic format to be determined by ARB. Program records 

for ineligible, withdrawn, or incomplete applications shall be retained by the local 

agency for at least 3 years from the time the application was received. 

Enforcement provisions authorizing ARB or its designee to inspect equipment 

projects. 

Non-performance includes, but is not limited to: 

o Failure to comply with these Guidelines or statutes. 

o Failure to obligate or expend Program funds within established timelines, or to 

show timely interim progress to meet these timelines. 

o Insufficient performance or widespread deficiencies with Program oversight, 

enforcement, record keeping, contracting provisions, inspections, Program 

review or fiscal audit procedures, or any other Program element as 

determined by ARB. 

o Misuse of Program funds. 

o Funding of ineligible equipment projects or other items. 

o Exceeding administration fund allotment. 

o Insufficient, incomplete, or faulty project documentation. 

o Failure to provide required documentation or reports requested from ARB, 

DOF, or other agencies in a timely manner. 

o Poor performance as determined by a Program review or fiscal audit. 

Remedies for non-performance include: 

o Probation. 

o Recovery of funds. 

o Constraints on opportunity to compete for future Program funds. 

Direct payments to vendor requirement for local agency to offer payments directly 

to vehicle or equipment dealers, manufacturers, or financing entities if requested by 

equipment owner and local agency has the authority to issue these types of 

payments. 

Tax implications local agency agrees to notify equipment owners of possible tax 

implications from receipt of Program funds and encourage participants to consult a 

tax professional. 

Program acknowledgment local agency agrees to acknowledge the Program as a 

funding source in any related media events or other publicity material. 

Earned interest local agency agrees to maintain records and report on interest 

earned on Program funds in local agency accounts, and to expend earned interest 

according to the provisions in these Guidelines. 

Recapture ability of ARB to recapture Program funds. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 41 January 2013 

Administration

c) Funding category-specific elements 

Local agency project description. 

Estimated total cost for project. 

Eligible costs costs directly tied to the purchase and installation of upgraded 

equipment or other eligible equipment project costs as defined in the Guidelines or 

accompanying Staff Report. 

Ineligible costs any cost specifically identified as ineligible in the Guidelines or 

accompanying Staff Report cannot be paid for or reimbursed with Program funds. 

Funding caps for each equipment project. 

Total grant amount. 

Total amount of estimated non-State match funds and source of funds. 

Project performance benchmarks expected number of vehicles, pieces of 

equipment, berths, etc., to be upgraded and expected emission reductions. 

Project schedule timeframe for completing the local agency project including major 

milestones and any milestones specific to each equipment project option. 

Expenditure schedule estimated schedule for ARB to expend funds to the local 

agency. 

Request for payment steps for a local agency to request expenditure of Program 

funds. 

Equipment project inspections local agency agrees to complete equipment project 

pre-inspections and post-inspections prior to reimbursement (except in the case of 

early reimbursement for ships at berth grid-based power projects). 

Equipment project contracts local agency agrees to include all equipment project 

requirements and conditions (e.g., restrictions on operating location, provisions for 

electronic monitoring devices, etc.) in contracts with equipment owners. 

Proper disposal of old equipment local agency agrees to establish agreements with 

qualified salvage yards and verify scrappage/disposal of old vehicle, vessel, 

equipment, or engine, and to comply with any ARB direction to make trucks 

available for reuse. 

Small businesses outreach to small businesses for infrastructure construction. 

11. State agency loan and loan guarantee program interagency 

agreement 

interagency agreements between ARB staff and the selected State agencies, unless 

ARB is the selected State agency. Each State agency project requires a separate 

interagency agreement. 

ARB, if required, will enter into an interagency agreement with a State agency to 

implement a loan or loan guarantee program (loan project). ARB staff shall obtain all 

authorized State signatures and return to the other State agency one fully executed 

copy of the interagency agreement for its files. An interagency agreement is not 

required if ARB is the applicant and recipient of the Program funds. 
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Chapter II. ARB Program 42 January 2013 

Administration

The interagency agreement includes, but is not limited to, the following elements: 

a) Standard interagency agreement provisions 

Interagency agreement number unique tracking number provided by ARB. 

Effective date. 

Term of agreement. 

State agency contact information. 

Agreement amendments amendments shall only occur by mutual agreement in 

writing and signed by all parties. 

Enforcement provisions authorizing ARB or its designee to inspect equipment 

projects. 

Program acknowledgment State agency agrees to acknowledge the Program as a 

funding source in any related media events or other publicity material. 

Non-performance includes, but is not limited to: 

o Failure to comply with these Guidelines or statutes. 

o Failure to obligate or expend Program funds within established timelines, or to 

show timely interim progress to meet these timelines. 

o Insufficient performance or widespread deficiencies with Program oversight, 

enforcement, record keeping, contracting provisions, inspections, Program 

review or fiscal audit procedures, or any other Program element as 

determined by ARB. 

o Misuse of Program funds. 

o Funding of ineligible projects or other items. 

o Exceeding administration fund allotment. 

o Insufficient, incomplete, or faulty project documentation. 

o Failure to provide required documentation or reports requested from ARB, 

DOF, or other agencies in a timely manner. 

o Poor performance as determined by a Program review or fiscal audit. 

Remedies for non-performance include: 

o Recovery of funds. 

o Constraints on opportunity to compete for future Program funds. 

Earned Interest State agency agrees to maintain records and report on interest 

earned on Program funds and to expend earned interest according to the provisions 

in these Guidelines. 

Reporting requirements State agency is responsible for submitting semi-annual 

reports and project completion reports. 

Ongoing evaluations, Program reviews, and fiscal audits State agency agrees to 

allow ongoing evaluations, Program reviews, and fiscal audits by ARB, DOF, other 

State agencies, or their designees. 

Records access requirements State agency agrees to allow ARB, DOF, other 

State agencies, or its designees access to evaluate or audit records. 
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Chapter II. ARB Program 43 January 2013 

Administration

Recordkeeping requirements State agency agrees to retain Program records for 

35 years after the bond issuance date for funds provided for the loan or loan 

guarantee program(s) or send all records to ARB within 2 years of the last loan 

being paid off in an electronic format to be determined by ARB. 

ty of funds. In 

the event funds are not available, the State shall have no liability to pay any funds to 

the State agency or to furnish any other considerations. 

b) Scope of work provisions 

State agency project description. 

Project performance benchmarks expected number of vehicles to be upgraded and 

expected emission reductions. 

Project schedule timeframe for completing the State agency project including major 

milestones. 

Request for payment steps for a State agency to request expenditure of Program 

funds. 

The amount of Program funds awarded to the loan project. 

Requirements for transferring funds between ARB and another State agency. 

If ARB is the administering agency for a loan project and ARB contracts with either 

another State agency or other entity, ARB will require an interagency agreement or 

contract that includes the above provisions. 

F. ARB Program Oversight 

ARB is the administering agency for this Program, and is responsible for ensuring that 

Program funds are spent on equipment projects that meet the provisions of State Law 

and these Guidelines. 

To maintain sound fiscal practices and ensure that projects can reach completion once 

begun, ARB staff shall provide a Start Letter (or multiple letters) for each grant. The 

Start Letter shall authorize the local agency (or State agency for loan projects) to 

proceed with project implementation based on a specified level of available funds. For 

a high dollar value grant, ARB staff may identify partial funding that conforms to the 

bond cash on deposit. The Start Letter shall itemize both the level of project funds and 

administration funds that are available at the request of the local agency, consistent with 

the performance benchmarks in the Guidelines and agreement. ARB may issue 

multiple Start Letters that authorize the local agency (or State agency for loan projects) 

to request additional funds, consistent with the grant or interagency agreement. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 44 January 2013 

Administration

1. ARB obligations to local or State agencies 

iation according to the 

obligation deadlines set forth in State law

for bond-funded programs. This is a twoallocation of funds via resolution to specific local or State agency projects and ending 

with fully executed grant agreements or interagency agreements. 

If needed, ARB staff may propose updates to the Guidelines for Board consideration 

prior to obligating funds from new appropriations. 

2. ARB expenditures 

ARB sh

liquidation deadlines set forth in State law 

for bond-funded programs. 

Once Program funds are obligated, with the exception of recaptured funds, any 

funds unspent by a local or State agency within the statutory timeframes revert back 

to the California Ports Infrastructure, Security, and Air Quality Improvement Account, 

and must be re-appropriated by the Legislature. It is therefore the policy of ARB to 

retain grant funds until necessary for the purchase of equipment, for the purpose of 

advancing the completion of an equipment project, for the purpose of funding a truck 

loan or loan guarantee program, or for the purpose of meeting liquidation deadlines 

set forth in State law. 

ARB shall only expend Program funds upon receipt of a valid Grant Expenditure 

Request submitted to ARB by an authorized local or State agency representative 

acting under a fully executed agreement. 

a) Administration funds 

Administration funds expended by ARB for this Program may be used by a local agency 

for the administration of a local agency project covered by a fully executed grant 

agreement. If a local agency has more than one fully executed grant agreement with 

ARB, administration funds identified under one grant agreement may be used to assist 

in the implementation of another grant agreement. Any project funds transferred by a 

local agency from one grant agreement to another, as approved by ARB, shall include 

the applicable amount of administration funds from that grant. The local agency shall 

not use administration funds in excess of the total administration funds allowed under all 

grant agreements (i.e., the sum of all administration funds for one local agency shall not 

exceed 5 percent of the total project funds awarded to that local agency). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 45 January 2013 

Administration

Local agency requests for administration funds are subject to the following restrictions: 

Local agencies with the ability to generate new funding from goods movement 

sources to cover administration funds (e.g., seaports) shall be prohibited from 

requesting administration Program funds. 

In all other cases, requests for administration funds are capped as follows: 

o 3 percent of the grant amount for locomotives and railyards, cargo equipment, 

and ships at berth. 

o 4 percent of the grant amount for harbor craft. 

o 5 percent of the grant amount for trucks and truck electrification infrastructure. 

Administration funds expended by ARB for this Program may be used by a State 

agency for the administration of a State agency truck loan project covered by a fully 

executed interagency agreement, if applicable. State agency requests for 

administration funds are capped at 5 percent of the project funding awarded to the State 

agency for truck loans and loan guarantees. 

Administration funds shall be used for tasks associated with Program outreach/marketing, 

implementation, and Program review or fiscal audit and oversight, including: staff time; 

consultant fees; printing, mailing, and travel costs; project monitoring and compliance 

expenses; and indirect Program costs, such as general administration services, office 

space, and telephone services. 

(1) Initial expenditure 

Consistent with the Start Letter, the local agency may request and ARB may initially 

expend administration funds for local agencies, according to the provisions for each 

source category listed in Table II.2 below, except for loan projects administered by a 

State agency. A State agency may request and ARB may approve administration funds 

up to 100 percent, consistent with the terms of the executed interagency agreement. 

The interagency agreement will include specific terms and conditions that the State 

agency must meet to request funds. 

Table II.2 Initial Expenditure for Local Agency Administration Funds 

Source Category % of Funds Requirements 

Heavy duty diesel 

trucks 

up to 90% 1. ARB and local agency have fully executed the grant 

agreement. 

2. A Start Letter authorizes the expenditure based on 

available bond cash. 

Locomotives and 

railyards 

up to 50% 

Ships at berth up to 50% 

Cargo handling 

equipment 

up to 50% 

Harbor craft up to 50% 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 46 January 2013 

Administration

(2) Additional expenditures 

Consistent with the initial Start Letter or a subsequent Start Letter, the local agency may 

request and ARB may expend the remaining administration funds according to the 

provisions for each source category listed in Table II.3 below. 

Table II.3 Additional Expenditures for Local Agency Administration Funds 

Source Category % of Funds Requirements 

Heavy duty diesel 

trucks 

remaining 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The local agency liquidates at least 50% of the total 

project funds and ARB staff verifies that this condition 

has been satisfied. 

Locomotives and 

railyards 

remaining 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The local agency liquidates 100% of the total project 

funds and ARB staff verifies that this condition has 

been satisfied. 

Ships at berth remaining 

Cargo handling 

equipment 

remaining 

Harbor craft remaining 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The local agency liquidates at least 50% of the total 

project funds and ARB staff verifies that this condition 

has been satisfied. 
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Chapter II. ARB Program 47 January 2013 

Administration

b) Equipment project funds 

(1) Initial expenditure 

Consistent with the Start Letter, the local agency may request and ARB may initially 

expend Program funds for equipment projects according to the provisions for each 

source category listed in Table II.4 below, except for loan projects administered by a 

State agency. Consistent with the Start Letter, a State agency may request and ARB 

may expend Program funds for loan projects up to 100 percent once the interagency 

agreement has been executed, if applicable. 

Table II.4 Initial Expenditure for Local Agency Equipment Project Funds

Source Category % of Funds Requirements 

Heavy duty diesel 

trucks 

up to 100% 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The local agency has provided data on eligible 

equipment projects to ARB. ARB staff has approved 

the competitively ranked list of projects. The local 

agency has posted the approved list on its public 

website. 

3. The approved list demonstrates a demand for the 

requested project funding. 

Locomotives and 

railyards 

up to 10% 

Ships at berth up to 10% 

Cargo handling 

equipment 

up to 100% 

Harbor craft up to 10% 

(2) Additional expenditures 

Consistent with the initial Start Letter or a subsequent Start Letter, the local agency may 

request and ARB may expend the remaining Program funds for equipment projects 

according to the provisions for each source category listed in Table II.5 below. 

Table II.5 Additional Expenditures for Local Agency Equipment Project Funds 

Source Category % of Funds Requirements 

Heavy duty diesel 

trucks 

remaining 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The approved ranked list demonstrates a demand for 

the requested project funding. 

Cargo handling 

equipment 

remaining 

Ships at berth remaining 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The local agency has fully executed contracts for the 

equipment projects, demonstrating a demand for the 

requested project funding. 

Locomotives and 

railyards 

remaining 1. A Start Letter authorizes the expenditure based on 

available bond cash. 

2. The local agency has fully executed contracts for the 

equipment projects. 

3. The equipment projects are within 6 months of the 

anticipated post-inspection date. 

Harbor craft remaining 
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Chapter II. ARB Program 48 January 2013 

Administration

3. Funding recapture ARB 

The ARB Executive Officer or his or her designee has the authority to recapture funds 

for reallocation and expenditure prior to reversion deadlines, and may amend or modify 

an executed grant or interagency agreement, or establish a new grant or interagency 

agreement, to implement this policy. 

ARB may recapture and reallocate funds including, but not limited to, the following: 

Funds allocated or paid to a local agency (or State agency administering a loan 

project) that the local (or State) agency notifies ARB are unlikely to be spent within 

the Program or statutory deadlines. 

Funds allocated or paid to a local agency (or State agency administering a loan 

project) that ARB staff determines are unlikely to be spent within the Program or 

the grant agreement. The ARB Executive Officer or his or her designee shall notify 

the local (or State) agency in writing of any such determination before taking action 

to recapture and reallocate the funds. This action may include termination of a grant 

or interagency agreement, or notification that the local or State agency must return 

unexpended funds to ARB. 

Funds returned to ARB by a local agency (or State agency administering a loan 

project). 

Earned interest held by ARB or a local (or State) agency, as permitted by State law 

and fiscal policies. 

Funds paid to an equipment owner but returned to the local (or State) agency after 

the funds have been liquidated. 

Other funds that may come into the Program from other sources in the future. 

ARB staff shall follow the hierarchy below for allocating recaptured funds to Boardapproved primary or backup projects: 

Within the same funding category and trade corridor. 

Within the same trade corridor. 

To another trade corridor. 

4. Ongoing evaluations 

ARB staff shall evaluate local agency and equipment projects on an ongoing basis. 

Evaluations are designed to meet the accountability requirements of State law and the 

Executive Order S-02-07. Any Program funds that local agencies expend on projects 

not eligible for Program funds shall be documented as an adverse finding in the local 

Program review or fiscal audit. The ARB Executive Officer or his or her 

designee may require that the local agency reimburse ARB the Program funds identified 

in an adverse finding, or may seek other remedies from the local agency as the 

Executive Officer deems appropriate. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 49 January 2013 

Administration

a) Ongoing evaluations of local agency projects 

Ongoing evaluation of local agency projects includes reviewing local agency project 

records to ensure consistency with Guidelines and emission reduction goals. 

Evaluations may occur as ARB staff deems necessary and feasible with available 

resources. 

Local agencies shall allow Program review or fiscal audit staff, or any authorized 

designee, access to all required records and personnel with knowledge of such records 

during normal business hours, to conduct ongoing evaluations for the purpose of 

monitoring the Program. 

b) Ongoing evaluations of equipment projects 

Ongoing evaluation of equipment projects includes reviewing equipment project records 

to ensure consistency with Guidelines and emission reduction goals, and site visits to 

inspect engines, vehicles, or other equipment funded under the Program. Evaluations 

of equipment projects may occur unannounced as ARB staff deem necessary and 

feasible with available resources. 

Equipment owners shall allow local agencies, Program review or fiscal audit staff, or 

any authorized designee access to all required records and personnel with knowledge 

of such records during normal business hours to conduct ongoing evaluations for the 

purpose of monitoring the Program. 

In addition to local agency review to ensure the appropriate registration and operation of 

bond funded equipment, ARB may periodically monitor, through federal, State, and local 

equipment registration databases, as applicable, ongoing equipment project compliance 

with California registration and operational requirements. Equipment registration 

databases may include, but are not limited to: 

California Air Resources Board databases. 

California Department of Motor Vehicle databases. 

o California International Registration Plan (California IRP). 

California Department of Fish and Wildlife databases. 

California Department of Transportation databases. 

Local agency databases, as available, such as air district permit records or port 

access databases. 

When ARB field inspectors check trucks, locomotives, railyards, harbor craft, cargo 

handling equipment, and ship berths for compliance with ARB regulations or 

enforceable agreements, they shall also assess compliance with Program requirements 

for any bond-funded equipment. The inspectors, via an equipment database, shall 

determine if the equipment received bond funding and evaluate bond-funded equipment 

to ensure that all pollution controls are functioning and the equipment is meeting the 

Program operating conditions. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 50 January 2013 

Administration

Nothing in these Guidelines is to be construed as limiting or otherwise affecting in any 

complies with all Program requirements, as well as all applicable regulations or 

enforceable agreements. 

(1) Electronic monitoring devices 

With the exception of contracts for locomotive projects and grid-based shore power 

projects, all equipment project contracts shall require that the equipment owner agree to 

the installation and use of an electronic monitoring device at any time during the 

equipment project contract term. Equipment project contracts for locomotives shall 

require equipment owners to install and use global positioning systems (GPS), and 

report data. 

ARB staff requires the use of electronic monitoring devices on bond-funded equipment 

for the locomotive and harbor craft projects that allow for 90 percent California 

operation. 

For each equipment project, all data collected from any electronic monitoring device 

required under this Program shall be provided to the local agency administering that 

equipment project and to ARB staff or its contractors for their use and analyses. Such 

data may include, but not be limited to, vehicle identification number (VIN); date, time, 

and distance traveled for each trip; GPS locational information; emissions or fuel usage 

rates; and other information collected from gauges, sensors, and other sources. 

Data collected from these monitoring devices shall be disclosed only to the local agency 

and ARB staff or its contractors, except as otherwise provided by law. Such data shall 

be provided upon request in the form and format agreed to by the parties or as 

otherwise specified in these Guidelines. Each equipment project contract shall require 

all signatories to acknowledge their understanding and agreement to allowing the local 

agency and ARB staff and its contractors such access to the collected data. Nothing in 

this provision or these Guidelines shall be construed in any way as limiting ARB's ability 

to publish or release the collected data or the results of analyses using these collected 

data in summary form without individual personal identifiers. For purposes of this 

Program, "personal identifiers" include only the name of the vehicle driver or equipment 

operator and the driver's or operator's home address in alpha-numeric format 

(e.g., 1000 Apple Way), if collected. 

5. Program Oversight 

Program oversight is designed to ensure that all local agency and equipment projects 

funded under the Program meet the requirements of these Guidelines. ARB or its 

designees shall review a sufficient number of local agency projects and equipment 

projects each year to ensure effective Program implementation and accountability, 

subject to available resources. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 51 January 2013 

Administration

a) Program review and fiscal audit of local agency projects 

Pursuant to H&S §39625.02(e)(1), ARB staff or its designees shall conduct local agency 

programmatic reviews and fiscal audits. This may include Program reviews by ARB 

staff or its designees (Program review) and fiscal compliance audits by DOF or its 

designees (fiscal audit). 

To ensure objectivity and the efficient use of resources, ARB shall use a risk-based 

approach to select specific local agency projects for review during a given year. 

Consistent with this approach, local agencies that are found to demonstrate good 

performance in a Program review will likely be subject to less frequent reviews in the 

future. 

Any Program funds that local agencies expend on projects not eligible for Program 

funds s Program review 

or fiscal audit. The ARB Executive Officer or his or her designee may require that the 

local agency reimburse ARB the Program funds identified in an adverse finding, or may 

seek other remedies from the local agency as the Executive Officer deems appropriate. 

The responsibilities of ARB or its designees during a Program review or fiscal audit 

include, but are not limited to, the following: 

Program review or fiscal audit shall be conducted in a manner that reflects the public 

responsibility and accountability entrusted to ARB. 

ARB or its designees shall maintain open channels of communication with the local 

agency; for example, fully explaining the scope and procedures of the Program 

review or fiscal audit at the beginning of the process, informing the affected parties 

of potential issues as they unfold, affording numerous opportunities for input 

throughout the Program review or fiscal audit, thoroughly discussing any findings 

and recommendations during the exit interview, and allowing the local agency an 

opportunity to formally respond to the Program review or fiscal audit report. 

To ensure objectivity and predictability, ARB or its designees shall base findings and 

recommendations on materials such as State law, these Guidelines, Generally 

Accepted Accounting Principles (GAAP), e-mail communications between ARB staff 

and the local agency or equipment owner, the local agency project application, and 

any lo ts. 

All final Program review or fiscal audit reports, local agency or equipment owner 

responses, and related documents shall be readily available to the public. 

ARB shall conduct sufficient follow-up activities, including follow-up reviews, to 

ensure that any identified deficiencies are promptly and effectively addressed. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 52 January 2013 

Administration

The responsibilities of a local agency during a Program review or fiscal audit shall 

include, but are not limited to, the following: 

Ensure that Program files and other requested information are readily available to 

Program review or fiscal audit staff. 

At a minimum, participate in the entrance and exit interviews and ensure that local 

agency or equipment owner staff is cooperative with Program review or fiscal audit 

staff. 

Communicate fully with review or audit staff throughout the course of a Program 

review or fiscal audit. 

Make every effort, including requesting assistance from ARB if necessary, to ensure 

that identified deficiencies are promptly and effectively rectified. 

To assist State agencies with the Program review or fiscal audit process, local agencies 

shall provide, upon request, access to documentation pertaining to the Program which 

includes, but is not limited to, the following: 

General: 

o Organization charts. 

o Contact information for the Program and designated accounting liaisons. 

o Copies of grant agreements and any amendments between ARB and the 

local agency. 

o Copies of contracts and any amendments between the local agency and the 

equipment owner. 

o Copies of any contracts and any amendments between the local agency and 

subcontractors and consultants. 

o Reports filed with ARB, if applicable. 

Accounting records: 

o General ledger chart of accounts. 

o Copies of the policies and procedures for: 

Receipt and deposit of project funds. 

Review, approval, and payment of project invoices. 

Calculation and allocation of Program administration costs. 

Tracking and allocating interest earned on the Program. 

o Reports from the general ledger showing receipts, expenditures, interest 

earnings, and annual balances for projects and local administration during the 

Program review or fiscal audit period. 

o Copies of audit reports covering financial statements, operations, and internal 

controls during the Program review or fiscal audit period. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 53 January 2013 

Administration

o Access during fieldwork to the following accounting records: 

Invoices/claims from the local agency to ARB for Program payments, 

and invoices from equipment owners to the local agency. 

Receipts/deposit slips showing payments received from ARB. 

Invoices from subcontractors/consultants to the local agency or 

equipment owner. 

Canceled checks or other expenditure documents supporting payment 

to the subcontractors/consultants. 

Bank statements and reconciliations throughout the Program review or 

fiscal audit period. 

Program records: 

o Reports that list all projects associated with the programs showing: 

Equipment project number. 

Subcontractor and consultant contact information. 

Dates, check numbers, amounts, and funding sources for each 

equipment project expenditure. 

Fiscal year of the funding appropriation for the applicable grant 

agreement. 

o Copies of any and all records prepared by the local agency, the equipment 

owner, and any third parties involved in the application, review, inspection, 

scrappage, or payment steps. 

o Copies of the local agency procedures for review, approval, and submittal of 

subcontractor invoices for payment. 

o Access during fieldwork to the following Program project records: 

Contracts between the local agency or equipment owner and the 

subcontractors/consultants. 

Invoices from subcontractors/consultants to the local agency or 

equipment owner. 

The local agency shall retain all records subject to the recordkeeping requirements for 

local agency projects, including records to meet State and federal bond requirements. 

Retained records shall include, but are not limited to: local agency file reviews of 

annual equipment project reports, annual reports provided by equipment owners, any 

relevant project updates provided by equipment owners, documentation of equipment 

inspections, accounting records and reports for the fund accounts from which the 

proceeds were disbursed, and other relevant information. 

The local agency agrees to maintain such records as specified in the grant agreement 

to support a possible Program review or fiscal audit for 35 years after the bond issuance 

date and to send all records to ARB by the End Date of the grant agreement in an 

electronic format to be determined by ARB. 

Local agencies shall allow Program review or fiscal audit staff, or any other authorized 

designee, access to all required records and personnel with knowledge of such records 

during normal business hours to conduct Program reviews and fiscal audits. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 54 January 2013 

Administration

b) Program review and fiscal audit of equipment projects 

ARB staff or its authorized designee shall use a risk-based approach to select specific 

equipment projects for Program review or fiscal. If ARB staff discovers nonperformance issues with specific equipment projects, the local agency shall be notified 

to take appropriate action. If ARB staff discovers that the equipment project is not in 

compliance with ARB regulations, the ARB Enforcement Division shall be notified to 

take appropriate enforcement action. 

Local agencies shall allow Program review or fiscal audit staff, or any other authorized 

designee, access to all required records and personnel with knowledge of such records 

during normal business hours, to conduct Program reviews and fiscal audits. 

6. ARB reporting 

ARB staff shall provide regular updates and reports on the implementation status of the 

Program. 

a) Public website 

ARB is committed to providing the public with information regarding the status of 

bond-funded programs. In accordance with ARB policy and Executive Order S-02-07, 

Program website. At a minimum, 

ARB shall post: 

ARB semi-annual reports to DOF (compiled from local agency reports). 

Local agency project completion reports. 

ARB annual reports. 

ARB shall also develop and maintain the Goods Movement Online Database showing 

information and progress on local agency projects, as well as individual equipment 

projects. This searchable Database will allow the public to find out about projects 

funded in a specific trade corridor, and the implementation status for each project. 

b) Community meetings 

ARB, in conjunction with the local agencies, shall host community meetings as specified 

in Chapter IV.A.1.a. 

c) Updates to the Department of Finance 

ARB shall provide semi-annual and project completion reports to DOF, based on the 

reports submitted by local agencies [H&S §39625.02(f)(1)-(2)].
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 55 January 2013 

Administration

d) ARB annual report 

ARB staff shall prepare an annual report on progress made to implement the Program 

[H&S §39627.5]. This report shall be submitted to the Legislature and shall include the 

following minimum elements: 

Description of local agency projects funded by the Program, including the following 

information for each project: 

o Amount of Program funds allocated. 

o Location. 

o Implementation status. 

o The number of vehicles, pieces of equipment, ship berths, etc., expected to 

be updated. 

o Estimate of the emission reductions achieved or expected. 

o Any changes to the scope or award amounts of grant agreements. 

Total funds allocated, obligated, and expended under the Program to date. 

Actions undertaken to ensure local agency-funded projects are being implemented 

in a timely fashion and within the budget for Program funds. 

7. Local agency non-performance 

Prior to implementing any of the non-performance provisions, ARB staff shall make a 

reasonable effort to work with local agency staff to address and resolve any issues 

relating to Program implementation. 

ARB staff may request a local agency to provide sufficient information to demonstrate 

what actions the agency will take to obligate and/or liquidate Program funds within the 

Program or statutory deadlines, if it appears the local agency may be unlikely to meet 

those deadlines. 

a) Non-performance finding 

If ARB staff identifies instances of local agency non-performance, ARB staff shall issue 

a written non-performance finding to that local agency. 

Local agency non-performance includes, but is not limited to, issues with any one or 

more of the following areas: 

Misuse of Program funds. 

Funding of ineligible equipment projects or other items. 

Failure to comply with these Guidelines or statutes. 

Failure to meet schedule milestones identified in the grant agreement. 

Failure to obligate or expend Program funds within established timelines. 

Insufficient performance or widespread deficiencies with Program oversight, 

enforcement, record keeping, contracting provisions, inspections, Program review or 

fiscal audit procedures, or any other Program element as determined by ARB staff. 

Exceeding administration fund allotment. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 56 January 2013 

Administration

Insufficient, incomplete, or faulty project documentation. 

Failure to provide required documentation or reports requested by ARB, DOF, or 

other agencies in a timely manner. 

Poor performance as determined by a Program review or fiscal audit. 

b) Local agency appeal process 

Upon notification of a non-performance finding, local agency staff or management may 

request a meeting with ARB management to dispute or discuss the validity of the 

non-performance finding. Any disagreements over the validity of the non-performance 

finding that cannot be resolved at the management level within 30 days of when the 

issue is first raised with ARB staff shall be subject to resolution by ARB Executive 

Officer or his or her designee. Nothing contained in this paragraph is intended to limit 

any of the rights or remedies that the parties may have under law. 

c) Remedies for non-performance 

(1) Local agency probation 

ARB staff shall consider a local agency on probation at the time a non-performance 

finding is sent to the local agency. 

The local agency on probation shall develop a corrective action plan that must be 

submitted to ARB within 30 days of receipt of the written non-performance finding from 

ARB. 

ARB shall approve or disapprove with recommendations the corrective action plan 

within 30 business days of receipt from the local agency. To be considered for 

approval, the corrective action plan must include adequate, expeditious, and 

enforceable commitments to address the specific non-performance problems, including 

timeframes to complete each commitment. 

performance under the approved corrective action plan, including timelines, to 

determine whether the local agency met its commitments and fully addressed the issues 

for which it was placed on probation. ARB may also impose additional requirements, 

-compliance with 

Program requirements. 

No later than 1 year from the date the local agency is originally placed on probation, 

ARB shall do one of the following, whichever ARB, in its sole discretion, deems 

appropriate: 

Remove the local agency from probation designation. 

Re-designate the local agency on probation for a period of up to one additional year. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 57 January 2013 

Administration

Re-designate the local agency on probation for a period of up to one additional year, 

and require that all, or a portion of, the remaining unspent Program funds available for 

expenditure byARBand/orthe local agency plus any unspent earned interest are either:

o Recaptured by ARB, or 

o Revert back to the California Ports Infrastructure, Security, and Air Quality 

Improvement Account. 

ARB may also require local agencies on probation to comply with additional 

requirements or stipulations prior to future ARB expenditures under existing grant 

agreement(s), or prior to ARB consideration of future applications from the local agency 

for Program funds. 

If the corrective action plan is disapproved by ARB with recommendations, the local 

agency shall have 30 days to revise the plan according to the recommendations, and 

resubmit it to ARB. ARB shall approve the corrective action plan as re-submitted within 

30 days, or develop a recommendation to require that all, or a portion of, the remaining 

Program funds available for expenditure by ARB and/or the local agency plus any 

unspent earned interest are either: 

Recaptured by ARB, or 

Revert back to the California Ports Infrastructure, Security, and Air Quality 

Improvement Account. 

ARB shall mak

to the public. 

(2) Fund reversion 

Program funds automatically revert back to the California Ports Infrastructure, Security, 

and Air Quality Improvement Account under the following conditions: 

Funds held by ARB revert if ARB does not obligate funds or liquidate funds within the 

deadlines set forth in State law. 

Funds held by a local agency revert if the local agency does not obligate funds within 

2 years of executing a grant agreement with ARB, or expend funds within 4 years of 

obligation. A local agency may return unused funds ahead of the reversion deadline 

if the local agency concludes it cannot spend the funds for any reason. 

Funds held by a local agency are recaptured when the local agency withdraws from 

the Program or its grant agreement is terminated, consistent with State law, 

irrespective of whether the funds have been obligated but not yet expended. 

All Program funds that revert back to the California Ports Infrastructure, Security, and 

Air Quality Improvement Account are subject to re-appropriation by the Legislature. 

ARB and local agencies are released from funding commitments in grant agreements or 

contracts, as applicable, for any and all funds that are reverted back to the California 

Ports Infrastructure, Security, and Air Quality Improvement Account. This release does 

not apply to any contractual obligations the local agency may have with the equipment 

owner or operators. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter II. ARB Program 58 January 2013 

Administration

(3) Future grant opportunities 

consideration of subsequent applications from that local agency for future funds. 

ARB may require local agencies with a current or prior probation designation to comply 

with additional requirements or stipulations, prior to ARB consideration of future fiscal 

year Program funds. This may include: 

Exclusion of a local agency from participation in the Program due to past 

non-performance issues. 

Based on the specific types and seriousness of 

non-performance issues, limitation(s) on future grant funding opportunities, levels, 

volume(s), or other limitation(s), as determined by ARB on a case-by-case basis. 

The track record of the local agency may also be considered by ARB in conducting 

its Program review or fiscal audits of the local agency. 

8. State agency non-performance 

Prior to implementing any of the non-performance provisions, ARB staff shall make a 

reasonable effort to work with State agency staff to address and resolve any issues 

relating to Program implementation. 

ARB shall issue a written non-performance finding if ARB staff identifies instances of 

non-performance. 

State agency non-performance includes, but is not limited to, issues with any one or 

more of the following areas: 

Failure to comply with these Guidelines or statutes. 

Failure to obligate or expend Program funds within established timelines, or to show 

timely interim progress to meet these timelines. 

Insufficient performance or widespread deficiencies with Program oversight, 

enforcement, record keeping, contracting provisions, inspections, Program review or 

fiscal audit procedures or any other Program element as determined by ARB. 

Misuse of Program funds. 

Funding of ineligible projects or other items. 

Exceeding administration fund allotment. 

Insufficient, incomplete, or faulty project documentation. 

Failure to provide required documentation or reports requested from ARB, DOF, or 

other agencies in a timely manner. 

Poor performance as determined by a Program review or fiscal audit. 

Remedies for non-performance include: 

Recovery of funds 

Constraints on opportunity to compete for future Program funds. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 59 January 2013 

Proposal

III. Local Agency Project Proposal 

Local public entities shall successfully register with ARB according to instructions 

described in the notice of funding availability (NOFA) before submitting an application 

for Program funds. 

Note: Since the applications will require a substantial investment of time by the local 

public entity, ARB staff encourages each entity to consult early with ARB staff regarding 

its ability to meet the requirements of the statute and the Guidelines to qualify as an 

applicant.

A. Local Agency Registration 

Interested local public entities shall submit registration information as required by the 

NOFA sufficient for ARB staff 

by the deadline identified in the NOFA. 

1. Existing or returning local agency registration 

Local public entities that have successfully registered as local agencies in the Program 

for past funding cycles do not need to resubmit registration information. These 

agencies shall submit the following information: 

Letter of intent to ARB to compete for Program funds for the funding cycle(s) 

announced in the NOFA. 

Any appropriate updates to the agency contact information. 

Any additional documentation requested by ARB staff. 

2. New local agency registration 

Local public entities that have not previously registered as local agencies in the 

Program shall provide sufficient information to demonstrate to ARB that they are eligible 

to apply as a local public entity. Registration information shall include, at a minimum, 

the following: 

Type of local agency (air district, seaport, transportation agency, etc.). 

Jurisdiction, including geographic boundaries and trade corridor. 

Mission statement or purpose. 

General information on the entity (total budget, overall work plan or program, etc.). 

Legal citations and text which establishes that the local public entity has the legal 

authority to implement a regional scale incentive program for freight movement 

sources that includes: project solicitation, competition for funding, funding awards, 

execution of contracts, and equipment inspections across the entire trade corridor 

where the local public entity is based. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 60 January 2013 

Proposal

A description of how the local public entity is involved in freight movement or air 

quality improvements associated with goods movement, as required by the statute. 

This description shall include the ities, responsibilities, 

and annual budget for goods movement air quality projects. 

A statement as to whether the local public entity fulfills the additional requirements of 

these Guidelines and further qualifies as an applicant because it: 

o Is directly responsible for operating a freight movement facility (e.g., seaport 

or airport); or 

o Has statutory authority for designing and implementing strategies and/or 

plans to reduce emissions or health risk from air pollution sources (e.g., local 

air pollution control district and air quality management district); or 

o Has statutory authority for planning and funding regional goods movement 

infrastructure projects (e.g., regional transportation planning agency). 

Local public entity contact information. 

Local public entities shall provide any additional documentation not described above 

upon request by ARB. 

3. New State agency registration 

For the purpose of administering a loan or loan guarantee program only, any State 

agency, including ARB, is eligible to apply for Program funding. All State agencies shall 

provide the information in the NOFA to register. 

B. Legal and Program Restrictions 

In the application for funding, local agencies shall certify that the proposed local agency 

project would meet the requirements of the statute and the Guidelines. This section 

discusses the legal and Program restrictions on eligible projects. 

1. Legal restrictions 

Local agencies shall certify that the local agency project would achieve emission 

reductions not otherwise required by law or regulation [H&S §39625.5(a)(1)]. "Not 

otherwise required by law or regulation" means the emission reductions are not required 

pursuant to any local, State, or federal law, rule, or regulation; any requirements 

imposed by the California Environmental Quality Act (CEQA); or any requirements 

imposed by a legal instrument such as a legal settlement or consent decree (collectively 

referred to as "law or regulation"). For purposes of this Program only, "not otherwise 

required by law or regulation" does not apply to any tariff, ordinance, or other 

requirement imposed by a local agency based on that local agency's authority as a 

market participant or municipal proprietor or the local agency's authority to enter into 

contracts with equipment owners and operators. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 61 January 2013 

Proposal

The following are examples of laws or regulations that may prohibit equipment projects 

that would otherwise be eligible for funding under this Program. Chapter III.B.1.d. below 

discusses Program funding for equipment projects that may be subject to future ARB 

regulations. 

a) Environmental mitigation 

Local agencies shall not request or expend Program funds for equipment projects that 

are required as a specific CEQA or National Environmental Policy Act (NEPA) mitigation 

measure in a certified CEQA or NEPA document. 

b) Railroad agreements 

For locomotives, the statute specifically requires ARB to determine that the emission 

reductions that would be achieved by the locomotive equipment project are not 

necessary to satisfy any mandated emission reduction requirement under an agreement 

between a railroad company and a state or federal agency, or a local air district 

[H&S §39625.5(a)(2)(B)]. 

ARB has signed two Memoranda of Understanding (MOU) with the Class I railroads 

Union Pacific and BNSF Railway to reduce the emissions and health risks from 

locomotive operations. Program funding shall not be used for idle reduction technology 

on locomotives (required by the 2005 MOU) or for cleaner locomotives credited towards 

erage emission standard for the South 

Coast Air Basin (required by the 1998 MOU). Locomotive repowers or replacements 

that go beyond the itemized requirements of these agreements shall be eligible for bond 

funding. 

c) Existing ARB regulations 

Local agencies shall not request or expend Program funds for equipment projects that 

are used to directly comply with existing regulations. The Program can co-fund eligible 

equipment subject to existing or future regulations, but only if the equipment upgrades 

are early (completed a set time prior to the compliance date) or extra (the upgrade must 

go beyond the regulatory requirements, as described in these Guidelines). 

Existing ARB regulations that are currently in place for the following source categories 

applicable to this Program include, but are not limited to: 

New heavy-duty diesel vehicles Exhaust Emissions Standards and Test 

Procedures -1985 and Subsequent Model Heavy-Duty Engines and Vehicles (Code 

of Regulations (CCR), title 13, division 3, chapter 1 §1956.8). 

In-use on-road heavy-duty trucks and buses Regulation to Reduce Emissions of 

Diesel Particulate Matter, Oxides of Nitrogen and Other Criteria Pollutants from

In-use Heavy Duty Diesel-fueled Vehicles (CCR, title 13, division 3, chapter 1, 

article 4.5, §2025). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 62 January 2013 

Proposal

Trucks serving ports and intermodal railyards In-Use On-Road Diesel-Fueled 

Heavy-Duty Drayage Trucks (CCR, title 13, division 3, chapter 1, article 3 §2027). 

Heavy-duty truck idling Requirements to Reduce Idling Emissions from New and 

In-Use Trucks, Beginning in 2008 (CCR, title 13, division 3, §1956.8, §2404, §2424, 

§2425, and §2485). 

Truck smoke and emission control inspections Heavy-Duty Diesel Smoke 

Emission Testing, and Heavy-Duty Vehicle Emission Control System Inspections

(CCR, title 13, division 3, chapter 3.5, §§2180-2189) and Periodic Smoke 

Inspections of Heavy-Duty Diesel Powered Vehicles (CCR, title 13, division 3, 

chapter 3.6, §§2190-2194). 

Cargo handling equipment Regulation for Mobile Cargo Handling Equipment at 

Ports and Intermodal Rail Yards (CCR, title 13, division 3, chapter 1 §2479). 

Ships at berth (shore power) Airborne Toxic Control Measure for Auxiliary Diesel 

Engines Operated on Ocean-Going Vessels At-Berth in a California Port 

(CCR, title 13, division 3, chapter 5.1, §2299.3 and title 17, division 3, chapter 1, 

subchapter 7.5, §93118.3). 

Commercial harbor craft engines Regulations to Reduce Emissions from Diesel 

Engines on Commercial Harbor Craft Operated Within California Waters and 

24 Nautical Miles of the California Baseline (CCR, title 13, division 3, chapter 5.1, 

§2299.5 and title 17, chapter 1, division 3, subchapter 7.5, §93118.5). 

Information regarding existing ARB regulations for specific source categories can be 

found on the following ARB website: http://www.arb.ca.gov/diesel/mobile.htm, or in the 

California Code of Regulations through the Office of Administrative Law: 

http://www.oal.ca.gov/ccr.htm. 

d) Upcoming ARB regulations 

Local agencies may request and expend Program funds for equipment upgrades that 

may be required by a future ARB regulation up until the date of Board action to adopt 

the regulation. 

As of the date of Board action, only equipment projects with executed contracts 

between the equipment owner and local agency shall be exempt from project 

completion timing requirements (e.g., specified months or years prior to the adopted 

regulatory compliance date for that equipment upgrade). 

Once the Board has taken action to approve a regulation, subsequent equipment 

projects shall be subject to the project completion timing requirements identified in the 

equipment project specifications or include emission reductions that go beyond the 

regulatory requirements. 

Information regarding upcoming ARB regulations for specific source categories can be 

found on the following ARB website: http://www.arb.ca.gov/diesel/mobile.htm. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 63 January 2013 

Proposal

2. Program restrictions

The local agency shall solicit, accept applications, and fund equipment projects from all 

equipment owners who meet the eligibility requirements defined in these Guidelines, 

subject to the local agency project described in the grant agreement as well as the 

project evaluation and competitive ranking process. Notwithstanding the above, a local 

agency may exclude from funding eligibility any equipment owner who has a 

demonstrated inability to meet contractual obligations with the local agency. 

A local agency shall not propose or implement any requirements that are inconsistent 

with these Guidelines, including, but not limited to: 

A local agency applying for Program funds cannot limit the request for funds to only 

certain equipment project options within source and funding categories. A local 

agency must administer projects for the entire funding category in the trade corridor. 

A local agency shall not restrict funding eligibility to a preferred individual, company, 

business entity, or other defined group of equipment owners. 

A local agency shall not accept equipment project applications for equipment that is 

under a contractual obligation with this Program, the Carl Moyer program, the 

Voucher Incentive Program (VIP), or any other ARB incentive programs. 

Other than the exceptions specifically described in Chapter III.C.4., a local agency 

shall not restrict funding eligibility to equipment that operates solely or primarily 

within its jurisdictional boundaries. 

A local agency shall not restrict equipment projects to replacement or retrofit 

equipment manufactured or sold by a specified company or companies. The local 

agency shall allow all eligible equipment projects that meet the emissions 

performance level detailed in the project specifications of these Guidelines to 

compete for Program funding. 

A local agency shall not restrict equipment projects to equipment sold by a truck 

dealer or retrofit vendor with a contract or MOU to do pre-inspections. 

The local agency shall not propose or allow equipment projects to be completed less 

time in advance of a regulatory requirement than provided for in the project 

specification. 

A local agency shall not impose travel restrictions on Program-funded equipment 

beyond the operating limitations defined in these Guidelines and any approved 

alternatives described in Chapter III.C.4. For example, a local agency cannot restrict 

the travel (or a portion of the travel) of trucks or line-haul locomotives to within a 

single city, county, air district, air basin, trade corridor, or similar geographic area 

that is smaller than the four trade corridors or the State of California. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 64 January 2013 

Proposal

A local agency shall not fund equipment projects failing to meet the minimum 

equipment project requirements listed in Appendices A-H. In conjunction with the 

minimum equipment project requirements, a local agency shall not fund higher 

emitting equipment, pay more per piece of equipment, modify the project life options, 

remove the project eligibility and other requirements, or relax the operating 

conditions as compared to the specifications in these Guidelines for each equipment 

project option. 

A local agency shall not impose non-air quality requirements (like fees or employee 

drivers) on Program-funded equipment projects. 

C. Project Alternatives for Local Agencies

funding category-specific 

incentive program that the local agency proposes to implement with Program funding. 

These Guidelines limit eligibility for Program funds to equipment with recent operation in 

one or more trade corridors. Except as described in Chapter III.B.1. and 

Chapter III.B.2., local agencies may customize their proposal(s) for each funding 

category, by incorporating any of the Program alternatives listed below, if clearly stated 

in the application and approved by ARB staff. 

ARB staff may, at its discretion, expand the following list of alternatives to include 

additional items that do not fundamentally alter the equipment project eligibility criteria, 

the equipment project requirements and operating conditions, or the effectiveness of 

those provisions in reducing emissions. 

1. Technology alternatives

The local agency must solicit, evaluate, and fund applications for all equipment project 

options within a funding category. The local agency may propose to customize its 

proposal by incorporating any of the following approved technology alternatives: 

A local agency may propose to offer non-Program funding for equipment that meets 

an emissions performance standard that requires lower emissions than the 

specifications in these Guidelines, provided the technology to meet that standard is 

demonstrated, verified by ARB (if applicable) and commercially available. This 

alternative is subject to the following restrictions: 

o The local agency shall not propose to offer Program funding at a level for 

each equipment project that exceeds the funding caps in these Guidelines. 

o The local agency shall not require equipment meeting lower emission 

standards than the emissions levels for the equipment project options in these 

Guidelines. 

o The local agency shall not propose to restrict eligibility for Program funding to 

equipment projects that utilize the additional funding to meet the lower 

emission standards (i.e., any equipment project that meets the minimum 

specifications established in these Guidelines must be eligible to compete for 

Program funding administered by the local agency for that funding category). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 65 January 2013 

Proposal

For example, a local agency could propose a truck program that does not require but 

offers additional funds for replacement with natural gas; with the Program paying up 

to the maximum $60,000 per truck and the local agency providing funding from 

another, non-State source for the incremental cost of natural gas. Following ARB 

approval of the local agency project, the local agency shall solicit equipment 

applications for both the lower emission natural gas replacement approach as well 

as the truck replacement approach listed in the Guidelines. 

A local agency may propose to offer non-Program funding for equipment monitoring 

or tracking devices (like GPS or radio-frequency identification (RFID) devices). In 

this case, the local agency shall commit to monitor the equipment for the project life. 

The local agency shall also make provisions acceptable to ARB staff for access to 

the data collected on individual vehicles, vessels or equipment and periodic data 

reports. 

A local agency may propose to offer non-Program funding for efficiency upgrades, 

like aerodynamic devices on trucks. 

2. Project implementation approaches and use of contractors 

A local agency project implementation approach is defined as the mechanism(s) a local 

agency may propose to implement a local agency project. For example, as part of a 

single local agency project, a local agency may propose to directly administer grants to 

truck owners for replacement projects and to hire a contractor or other third party to run 

a truck retrofit program. Each of these is an implementation approach. 

The local agency may propose to customize its proposal by incorporating any of the 

following approved implementation approaches and use of contractors, if clearly stated 

in the application and approved by ARB staff: 

A local agency may propose a combination of implementation approaches to target 

recruitment of eligible projects and administration of funds for selected projects. 

The local agency may apply for Program funds to be administered in full or in part by 

a third party contractor or contractors, but shall retain full responsibility for the 

Program requirements and deadlines specified in these Guidelines and executed 

grant agreements with ARB. Any third party overhead and administration costs shall 

count against the cap established in these Guidelines for local agency administration 

funds. 

Program requirements for implementation approaches: 

third party contractors, the competitive ranking process must take place across the 

entire funding category to ensure fair and equitable competition between eligible 

equipment projects. 

The local agency shall not commit or obligate Program funds to specific project 

implementation approaches or third party contractors prior to the completion of the 

competitive ranking process. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 66 January 2013 

Proposal

For example, as part of a single local agency project, a local agency may propose 

to employ three contractors to run truck replacement programs one focused on a 

lease-to-own program for diesel trucks, one on leasing natural gas trucks, and one 

on offering grants to truck owners for the purchase of new trucks. These 

contractors can each market their project implementation approach and solicit 

applications for eligible truck projects, consistent with these Guidelines and the 

project grant agreement. The local agency must then competitively rank the 

applications from all three contractors together to determine which specific 

equipment projects will be funded. The contractors can then administer the funding 

for the equipment projects selected from the competitive process. 

3. Procedure/process alternatives 

The local agency may propose to customize its proposal by incorporating any of the 

following procedure/process alternatives, if clearly stated in the application and 

approved by ARB staff: 

A local agency can shorten the time allowed from execution of the equipment project 

contract to the project becoming operational, consistent with typical and customary 

schedules to complete such projects. 

A local agency can expand the list of information required on an equipment project 

application or the reporting requirements for equipment options. 

A local agency can expand the equipment inspection or scrappage requirements. 

4. Geographic operations

For clarity, this section describes both the geographic requirements that a local agency 

must implement and the specific situations where the local agency may propose to 

customize its proposal by incorporating geographic alternatives. The local agency 

application shall clearly describe (if applicable) any proposed geographic alternatives. 

ARB staff expects that local agencies will propose to administer local agency projects 

for equipment that operates in the trade corridors, including the corridor where the local 

agency has jurisdiction. 

These Guidelines limit eligibility for Program funds to equipment with recent operation in 

one or more trade corridors. Except as described below, a local agency may not 

propose or implement a local agency project that restricts access to Program funding to 

equipment operating at a single facility or within a single city, county, air district, air 

basin, trade corridor, or similar geographic area that is smaller than the four trade 

corridors or the State of California. 

Trucks. A local agency that applies for truck funds shall recruit eligible trucks that 

travel within the trade corridor and eligible truck stop/distribution centers within the 

trade corridor where the local agency has jurisdiction. The local agency shall accept 

applications and fund all eligible trucks that travel within the four trade corridors, 

regardless of where those trucks are based, subject to review of equipment project 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 67 January 2013 

Proposal

applications and the competitive ranking process. A local agency may propose to 

add an eligibility requirement that the old truck must have traveled at least 

10 percent of its annual miles within the trade corridor where the local agency has 

jurisdiction. This requirement would be added to the base Program requirements 

that the old truck traveled at least 75 percent of its annual miles within California and 

the new truck travel at least 50 percent of its annual miles within the four trade 

corridors as well as 90 percent or 100 percent of its miles in California, as 

applicable. A local agency may require that truck stops and distribution centers 

eligible for funding be located within the trade corridor where the local agency has 

jurisdiction. 

Locomotives. A local agency that applies for locomotive funds may require that 

both the old and new switcher locomotive operate full-time within the trade corridor 

where the local agency has jurisdiction, except for periodic maintenance in another 

region or neighboring state. A local agency may propose to offer an option for 

90 percent future operation in California. All locomotive projects require the 

equipment owner to install a GPS device, fund data collection, and report location 

data. The local agency may also require that both the old and new medium 

horsepower or line-haul locomotive operate at least 10 percent of the time in the 

corridor where the local agency has jurisdiction, and full-time within California, 

except for periodic maintenance in a neighboring state. The local agency shall 

recruit all eligible medium horsepower and line-haul locomotives operating in the 

trade corridor, regardless of where in California the locomotives are based. The 

local agency shall similarly fund all eligible medium horsepower and line-haul 

locomotives serving that trade corridor and others, subject to review of equipment 

project applications and the competitive ranking process. A local agency may 

require that railyards eligible for funding install a locomotive emissions capture and 

control system located in the trade corridor where the local agency has jurisdiction. 

Harbor craft. A local agency that applies for harbor craft funds may propose to 

restrict eligibility to vessels that are home-ported in the trade corridor where the local 

agency has jurisdiction. A local agency may propose to offer an option for 

90 percent future operation in California with the requirement that the equipment 

owner install a GPS device, fund data collection, and report location data. 

Ships at berth. A local agency that applies for ships at berth funds may restrict 

eligibility to seaports within the trade corridor where the local agency has jurisdiction. 

Cargo handling equipment. A local agency that applies for cargo equipment funds 

may restrict eligibility to equipment operating at ports and railyards within the trade 

corridor where the local agency has jurisdiction. 

Note: Because seaports can apply directly to ARB, but railroads cannot, a seaport 

applying to administer projects within the combined ships at berth and cargo 

handling equipment funding category must solicit, evaluate, and fund equipment 

projects at any seaport or railyard within the trade corridor where the local agency 

has jurisdiction. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 68 January 2013 

Proposal

D. Local Agency Pre-Application Community Meeting

The local agency shall hold at least one community meeting prior to the submittal of 

the local agency project application to solicit public input on the funding categories to be 

addressed in the local agency project proposal. The local agency shall consider public 

input as it develops the local agency project application. 

At a minimum, the local agency project application shall identify when and where the 

community meeting(s) was held, and what methods were used to advertise the 

meeting(s). The application shall also include documentation of the attendance and the 

comments received. 

E. Local Agency Project Application

Local public entities that have successfully registered shall submit two complete local 

agency applications with an original signature by an authorized local agency 

representative for each funding category. Applications shall be submitted to ARB by 

the NOFA deadline and according to the instructions contained in the NOFA. The 

completed application shall include the following: 

Completed application, including a written acknowledgement that ARB staff may 

pro-rate the proposed local agency project at a lower level of funding and 

proportionally lower performance measures (vehicles, equipment, harbor craft, or 

berths to be updated; and the resulting emission reductions). 

Local agency board/commission resolution (see Chapter III.E.9.). 

All application information shall be provided or the application shall be considered 

incomplete. Updates to any application information after the submittal deadline shall 

only be allowed on a case-by-case basis, at the discretion of ARB staff. 

The local agency project application shall include, at minimum, the following 

information. 

1. General information

a) Existing or returning local agency application 

Local agencies with prior experience administering the Program shall include a brief 

description of such experience, including source categories and associated funding 

amounts. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 69 January 2013 

Proposal

b) New local agency application 

The local agency shall include general information about the local agency consisting of, 

at minimum, the following: 

programs. If the local agency has implemented more than one type of incentive 

program, describe the program that is most similar to the project proposal first; then 

any other incentive programs. At minimum, the description of prior experience shall 

include: 

o Purpose of the incentive program (equipment upgrades, new technologies, 

etc.). 

o How long the local agency has administered the program. 

o Annual funding amounts. 

o General description and quantification of the equipment purchased through 

the program. 

o Successful outreach strategies used to solicit participation. 

o Overview of the monitoring and reporting under the program. 

Staff contact information. 

The State agency shall include general information about the State agency consisting 

of, at minimum, the following: 

Type of State agency (environmental, finance, business, transportation, etc.). 

Mission statement or purpose. 

General information on the entity (type of programs and budget). 

A description of how the State agency is involved in providing financial assistance, 

such as grants or loan or loan guarantee programs. This description shall include 

programs. 

State agency contact information. 

2. Project proposal 

The local or State agency shall provide the 

proposed project. The local or State agency shall at a minimum: 

Identify the trade corridor(s) targeted. 

Identify the funding category(s). 

Describe the air quality problems and key contributing pollutants in the trade 

corridor. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 70 January 2013 

Proposal

Describe how the project is consistent with local and regional plans to reduce 

emissions from goods movement activities, or consistent with the regional strategies 

Emission Reduction Plan for Ports and Goods Movement in California

or the State Implementation Plan. At minimum, this description shall include the 

strategies or measures identified in these goods movement plans that are addressed 

by the local agency project proposal. 

Other related information requested by ARB staff. 

3. Provisions to customize proposal 

The agency application shall clearly indicate, for each funding category, if the agency is 

proposing to customize its proposal by incorporating any of the approved Program 

options described in Chapter III.C.: 

Technology alternatives. 

Project implementation approaches and use of contractors. 

Procedure/process alternatives. 

Geographic operations. 

The application shall describe the reasons for each alternative proposed. 

4. Funding demonstration

The local or State agency shall include a funding demonstration for each project. 

Elements of funding demonstration. This funding demonstration shall include, but is 

not limited to: 

Documentation of the local or State 

local agency project. 

fiscal compliance audit by the 

Department of Finance (DOF) or its designees (fiscal audit). 

a) Program funds requested

The total cost of the project, based on the estimated per unit cost for new 

equipment. For grid-based shore power projects and harbor craft projects, the local 

agency may estimate the total cost of the project in the anticipated completion year. 

The amount of Program funds requested from ARB, including the breakdown of 

equipment project funds and administration funds, subject to the limits in these 

Guidelines. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter III. Local Agency Project 71 January 2013 

Proposal

b) Match funding requirements

The local or State agency shall identify all non-Program match funding and provide the 

following minimum documentation: 

The specific sources of the matching funds, including private, federal, local, 

applicable other State, and non-applicable other State (see Chapter IV.A.6. 

regarding which types of other State funding are applicable for purposes of 

calculating the cost-effectiveness under this Program). If a local air district proposes 

to co-fund projects with the monies derived from the $2 surcharge on vehicle 

registration fees authorized by AB 923 (Chapter 707, Statutes of 2004), these 

monies must be identified as applicable other State funds in this demonstration. 

For each source of match funding, other than from the equipment owner: 

o Name of the program. 

o The amount. 

o Any conditions or restrictions associated with its use. 

o Any timeframe requirements associated with its expenditure. 

A demonstration that all non-Program match funds, other than from the equipment 

owner, are reasonably available within the timeframes of the project schedule. 

Equipment owner match funding for truck projects is assumed to be 50 percent of the 

total cost of the project, but may vary as these projects are not subject to a 50 percent 

funding cap. Therefore, equipment owner match funding listed in the 

grant agreement is an estimate and the local agency is not required to supplement 

these funds if the estimate is less than what is provided in the agency application and in 

the grant agreement. 

If a local agency wishes ARB to consider the availability of non-private match funds as a 

supporting factor in its allocation and award of Program grants, the local agency must 

submit the following additional documentation: 

For each entity identified as a source of matching funds, attach the entity

governing board or commission resolution (if a public agency) or a letter signed by 

an authorized representative (if a federal agency), stating: 

o A commitment from the entity to provide such funds for the stated purpose, 

including the amount, any conditions and restrictions associated with their 

use, and any timeframe requirements associated with their expenditure. 

ARB staff may, on a case-by-case basis, allow the written commitment to be submitted 

up to 20 days after the application deadline. 

These funds shall be considered required match funding and any changes must be 

approved by ARB. 
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Chapter III. Local Agency Project 72 January 2013 

Proposal

5. Air quality benefits

The local agency shall use the Goods Movement Online Database to quantify the 

emission reductions and cost-effectiveness of a proposed local agency project. The 

local agency shall enter the required funding and project information into the Database. 

Based on that information, the Database will calculate the estimated air quality benefits 

and cost-effectiveness for the local agency project. 

If a local agency identifies an eligible project that cannot be quantified with the 

Database for that funding category, the local agency should contact ARB staff for 

guidance. Any State agency applying for funds to administer a loan or loan guarantee 

program should contact ARB staff for assistance to determine the benefits and 

cost-effectiveness. 

6. Staff resources

The local agency application shall identify and describe the staff resources necessary to 

effectively implement the local agency project proposal. This includes documentation of 

existing and planned staffing, with an indication of when planned staff will be hired. 

The local agency shall affirmatively demonstrate that the agency has or will have the 

necessary resources in place to meet the demands of the project(s) type and scope. 

The staff demonstration shall be based (if applicable) 

experience implementing incentive programs that are similar to the funding category in 

the proposal. A local agency without prior experience implementing incentive programs 

for the proposed funding category should contact ARB or a local agency in the region to 

obtain assistance with assessing the staff resources the agency will need to meet the 

demands of the project(s). 

The local agency shall provide documentation regarding the relationship between the 

number of pieces of equipment that can be upgraded in a given timeframe and the 

number of staff needed to accomplish those upgrades. The information shall include, 

but is not limited to, the following (based on experience): 

Total staff positions (in equivalent PYs) assigned to implement incentive funds under 

the prior program(s) in the last 2 years. 

Plans to hire or contract additional staff to implement funding requested. 

7. Project schedule 

At a minimum, the local agency project schedule shall provide the approximate number 

of weeks necessary to accomplish each of the milestones identified below (following the 

execution of grant agreements and the receipt of the project Start Letter from ARB). 

Equipment project solicitation period, including marketing/outreach. 

Equipment project application review period. 

Competitive ranking and selection of equipment projects and webposting. 

Equipment owner notification period. 
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Chapter III. Local Agency Project 73 January 2013 

Proposal

Equipment pre-inspection period. 

Contract signature period. 

Equipment post-inspection period. 

Liquidation period. 

The State agency project schedule shall identify the key milestones and the 

approximate number of weeks necessary to accomplish each of the milestones, 

following the execution of an interagency agreement (where applicable) and notification 

from ARB that there is bond funding available to begin the project. 

8. Certification to comply with Program requirements

The local agency shall include a certification that it has the ability and intent to fully and 

effectively satisfy each of the local agency project implementation requirements detailed 

in these Guidelines including, but not limited to, those listed below. Local agencies 

currently administering incentive programs similar to this Program may use existing 

policies and procedures that are modified to reflect the unique requirements of this 

Program. 

Support public participation. 

Conduct marketing and solicit equipment project applications (including targeted 

outreach and assistance to independent truck owner-operators). 

Review and competitively rank project applications (including web posting). 

Select equipment projects for funding, including any local board/commission 

approval process. 

Conduct equipment pre-inspections and compliance checks. 

Notify equipment owners of the status of their application. 

Execute equipment project contracts. 

Ensure equipment scrappage where required. 

Conduct post-inspections of new or upgraded equipment. 

Request expenditures from ARB. 

Process invoices and requests from equipment owners for payment (including direct 

payments to vendors and reimbursements). 

Calculate and report earned interest. 

Evaluate equipment projects and assess on-going compliance with contract 

conditions. 

Provide required reports to ARB (including the ability to submit equipment project 

data electronically when requested). 

Participate in Program reviews by ARB staff or its designees (Program review) and 

fiscal audits. 

A State agency shall include a certification that will comply with all requirements that are 

applicable to loan or loan guarantee projects. State agencies shall also include a 

description of proposed actions to evaluate loan and loan guarantee projects on an 

Executive Order S-02-07. 
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Chapter III. Local Agency Project 74 January 2013 

Proposal

9. Local agency board/commission resolutions

The local agency shall provide ARB with a resolution of the local agency governing 

board or commission that authorizes the local agency to enter into a grant agreement 

with ARB, accept funds, and provide any matching funds under the fiduciary control of 

the local agency that are identified in the local agency project funding demonstration. 

board/commission role or board/commission delegations to local agency staff for the 

following: 

The local agency representative authorized to sign and submit the local agency 

project application. 

The local agency representative authorized to sign/execute a grant agreement 

between ARB and the local agency. 

The approval of a competitively ranked equipment project list indicating the 

equipment projects selected for funding and a backup list of eligible equipment 

projects. 

The local agency representative authorized to sign/execute an equipment project 

contract between the local agency and equipment owner. 

The local agency representative authorized to sign Grant Expenditure Requests and 

delegate signature authorization to others. 

The local agency resolution shall also identify all sources and amounts of non-private 

matching funds committed to Program projects, and shall state any conditions and time 

constraints associated with those funds. 

ARB staff may, on a case-by-case basis, allow a local agency to submit its approved 

resolution up to 20 days after the application deadline. 

For loan projects, if required by the State agency that is accepting the funds, the State 

agency will provide ARB with a resolution or similar document that authorizes the State 

agency to enter into an interagency agreement with ARB and accept funds. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter IV. Local Agency Project 75 January 2013 

Implementation

IV. Local Agency Project Implementation

A. Project Implementation Requirements 

1. Community and public participation 

a) Public participation 

The local agency shall identify and implement mechanisms for the public to provide 

input to the local agency on the equipment project solicitations, the competitively ranked 

list of equipment projects, the periodic progress reports, and the equipment project 

status updates on the ARB website (and the local agency website, if applicable). 

b) Public website 

The local agency shall maintain a Program website available to the public. Prior to the 

first solicitation for projects, the local agency shall include an easily identifiable Program 

hyperlink visible and active directly from the main webpage (or the main page 

for incentive programs). The website shall contain, at a minimum, the following 

information: 

Local agency contact information. 

http://www.arb.ca.gov/gmbond). 

Information pertaining to equipment project solicitations. 

The competitively ranked equipment project list(s), when available. 

To enhance outreach efforts and Program transparency, the local agency shall submit a 

website link to ARB containing specific local agency program information, including 

information on community meetings or public workshop announcements which will then 

be po

2. Equipment project marketing tools 

The local agency shall use marketing strategies that specifically target the owners of 

Program-eligible equipment covered by the local agency project, and operating in the 

trade corridor, regardless of where that equipment is based. 

Local agencies shall provide technical and administrative assistance to equipment 

project applicants to help them understand and apply for equipment projects. 
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Chapter IV. Local Agency Project 76 January 2013 

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a) Marketing tools

Local agencies shall advertise the Program to a broad and diverse audience. The local 

some of the marketing tools below: 

Develop and maintain list of interested parties. 

Use web-based marketing. 

Advertise and post announcements in local newspaper(s) and trade journals, 

including non-English publications. 

Use radio advertisements. 

Issue public notices. 

Distribute brochures/fact sheets/community newsletters. 

Partner with trade associations, dealerships, truck stops, ports, and railroads. 

Hold outreach events at locations where targeted audience(s) typically congregate. 

Use direct mail campaign(s). 

b) Outreach to independent truck owner/operators

For truck programs, the local agency shall design and implement a targeted outreach 

program for independent owner/operators to inform them about Program funding 

opportunities and to assist them in completing equipment project applications. The local 

agency should hold some outreach events outside of normal working hours to allow 

more independent owner operators to attend. 

The outreach information shall include, at a minimum, the Program funding available, 

equipment and operating requirements, and application deadlines. Marketing tools to 

reach this audience may include, but are not limited to: 

Education and application assistance via a kiosk set up near a location where 

independent truck drivers congregate. 

A toll free number for equipment project applicants to check the status of 

applications or get phone assistance in completing an application, including access 

in languages other than English. 

A notice in local papers or other written material of funding availability (including 

papers published in languages other than English). 

c) Information on truck efficiency upgrades 

For truck programs, the local agency shall make information available to equipment 

owners regarding upgrades to improve fuel efficiency, especially for long-haul trucks. 

Technologies that improve fuel efficiency for trucks may include devices that reduce 

aerodynamic drag and rolling resistance. Aerodynamic drag may be reduced using 

devices such as cab roof fairings, cab side gap fairings, cab side skirts, and on the trailer 

side, trailer side skirts, gap fairings, and trailer tail. Rolling resistance may be reduced 

using single wide tires or low-rolling resistance tires and automatic tire inflation systems 

on both the tractor and the trailer. These upgrades offer the potential to cut emissions 

of greenhouse gases and criteria pollutants, with a 2 to 3 year payback period through 

lower fuel costs. The benefits are variable based on the type of truck operations. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter IV. Local Agency Project 77 January 2013 

Implementation

On December 11, 2008, ARB adopted a Regulation To Reduce Greenhouse Gas 

Emissions From Heavy-Duty Vehicles (CCR, title 17, section 95300). The regulation 

applies primarily to owners of 53-foot or longer box-type trailers requiring their trucks 

and trailers to become more fuel efficient. Truck owners may be responsible for 

replacing or retrofitting their affected vehicles with efficiency upgrades that fit their 

operating profile. While this Program does not provide funding for the efficiency 

upgrades, other incentive programs may help offset the purchase cost or help finance 

Providing Loan Assistance for California 

Equipment (PLACE) Program (http://www.arb.ca.gov/ba/loan/on-road/on-road.htm). 

d) Outreach to small businesses for infrastructure construction

AB 761 (Chapter 611, Statutes of 2007) imposes requirements on State agencies 

awarding bond-funded contracts to encourage the participation of small businesses in 

Under SB 88, ARB cannot directly award contracts to build infrastructure under the 

Program and is therefore not subject to the requirements of AB 761. However, ARB 

can impose requirements to meet the spirit of the law when it provides funds via grant 

agreements to local agencies to build the electric infrastructure to support both 

grid-based shore power for ships at berth and electric truck pedestals at truck stops or 

distribution centers. 

For grid-based shore power and truck electrification infrastructure projects, the local 

agency shall design and implement a targeted outreach program to encourage small 

businesses to participate in the construction, alteration, demolition, repair, or 

improvement of the project infrastructure funded by the bond Program. Outreach shall 

include advertising opportunities to bid for projects (as applicable), providing the bidding 

procedures, and providing California small businesses with information on available 

training and technical assistance for understanding and bidding on contracts. 

A local agency that receives funding for these equipment project types shall keep 

statistics on small business and microbusiness participation in any contracts for this 

equipment installation. The local agency shall include these statistics in project data 

updates and reports to ARB. 

Additional information on outreach requirements for ships at berth and cargo handling 

equipment projects can be found in Supplemental Procedures available on the Program 

website. 

3. Local agency solicitation of equipment projects 

A local agency must solicit applications for equipment, evaluate, and fund eligible 

applications for all equipment project options within the funding category, and base 

project selection on the competitive ranking process. 
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Chapter IV. Local Agency Project 78 January 2013 

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A local agency may conduct more than one solicitation for each Program grant, unless 

otherwise indicated in a grant agreement. If multiple solicitations are conducted, the 

subsequent solicitation shall not occur before the prior one is closed, unless the 

demand for funds is less than the amount available and the local agency obtains 

approval from ARB staff. ARB encourages additional solicitations be held in 

coordination with all local agencies. 

ARB staff may include a requirement in a truck project grant agreement that the local 

agency align the timing of its solicitation(s) with the solicitation(s) of other 

participating local agencies. 

Prior to opening a solicitation period, the local agency must submit a complete 

solicitation package, including the proposed equipment application form(s), program 

announcement(s), and information packet(s) to ARB staff for review and approval. 

Upon receipt of a complete solicitation package, ARB staff shall have a maximum of 

8 business days to identify any necessary revisions, or the solicitation package shall 

be considered approved. 

The documentation on the solicitation process shall include, but is not limited to, the 

following: 

Start and end dates for the equipment project application period. 

A list of materials in the information packet (see below). 

A solicitation schedule with milestones. 

As part of the program announcement, the local agency shall make an information 

packet available to equipment owners who may be interested in applying for funding. 

This packet shall include the equipment project application, plus materials that describe 

all of the following: 

Application submittal information (how, where, by when, to whom). 

The Program and purpose for the solicitation. 

The equipment eligible for Program funding, including equipment project 

requirements and conditions (e.g., equipment inspections and any associated 

requirement for the equipment owner to bring equipment to a designated location, 

California operation, scrappage of old equipment, legally binding contract and 

contract terms, etc.). 

Information on what owners must do to maintain eligibility throughout the funding 

process. 

The application forms (all required information specified in the applicable Appendix), 

including disclosure language. 

Limits on available funding per piece of equipment. 

Provide information on where the applicant may obtain the equipment project 

evaluation and competitive ranking process. The local agency must inform 

equipment owners that they may request a reduced funding amount to improve the 

cost-effectiveness and competitiveness. 
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Chapter IV. Local Agency Project 79 January 2013 

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A clear statement that locomotives and trucks funded by this Program may be 

pre-ordered prior to contract execution , but can only 

be purchased once the existing equipment has been pre-inspected and the contract 

is signed between the equipment owner and the local agency. 

A clear statement for cargo handling equipment and harbor craft funding categories 

that new equipment funded by this Program can only be purchased or ordered once 

the existing equipment has been pre-inspected and the contract is signed between 

the equipment owner and local agency. 

The payment process, including invoice payments and direct payments, as 

applicable. 

The reporting requirements. 

Other information as required by the Supplemental Procedures (for ships at berth 

projects) including what activities that may begin prior to the execution of an 

equipment project contract. The Supplemental Procedures are available on the 

Program website. 

4. Requirements for equipment projects where the local agency 

is also the equipment owner 

For certain types of equipment projects, the local agency administering the grant from 

ARB may also be the owner of the equipment that is competing for funding to upgrade. 

For example, a port may be acting as a local agency under this Program and seeking 

funding as the equipment owner to install a grid-based shore power project. Any local 

agencies awarded grants from ARB that also want to be the equipment owner recipient 

of the funding shall comply with the additional requirements listed below, and any 

supplemental requirements identified by ARB staff, to reduce the inherent conflict of 

interest: 

Prior to opening a solicitation period, the local agency must submit to ARB staff (for 

review and approval) the proposed equipment application form(s), the 

solicitation/program announcement(s) and information packet(s) for applicants. 

Solicitation must require that the applications be sent in a sealed envelope. 

Sealed applications must be opened with ARB staff and the local agency present. 

Ranked list must be developed and approved in conjunction with ARB staff. 

The local agency must sign a contract with ARB to receive authorization to use 

those funds (this contract is in addition to the grant agreement that covers the local 

grant administration responsibilities). 

5. Evaluation and Goods Movement Online Database entry of 

equipment project applications 

The local agency shall review equipment project applications for eligibility and content, 

including whether an application is submitted in good faith, credible, and in compliance 

with these Guidelines. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter IV. Local Agency Project 80 January 2013 

Implementation

a) Review of equipment project applications 

At a minimum, the local agency review of all equipment project applications shall 

include: 

Verification that the equipment and owner are eligible to participate in the Program. 

Verification that the proposed equipment project is consistent with these Guidelines. 

Determination that all data and information necessary to calculate benefits and costs 

consistent with approved ARB methods are included. 

For truck projects, at a minimum, the local agency review of equipment projects shall 

also include: 

Verification of current ownership (copy of the title of the truck or registration) for any 

truck that will be scrapped or reused (not applicable to repower projects). 

Verification of California registration. 

o Eligible registration types include: 

California base-plated registration, OR 

California IRP, OR 

Dual-plated registration (California based-plated/California IRP and 

Mexico only) for trucks carrying goods across the California-Mexico 

border, as they are required to be dual-plated. 

o Current registration. 

o Registration for the past 2 years. 

Current year (1-12 months prior to application date) and prior year 

(13-24 months prior to application date). 

California Department of Motor Vehicles (DMV) registration cards for 

the past 2 years or California DMV Vehicle Registration Information 

Record (DMV printout). 

- The DMV printout may be obtained by submitting a Request for 

Driver Record Information form (INF 1125) to the DMV. 

- The DMV printout must show registration in both the current 

year and prior year (as defined above) with a minimum of 

6 months of total registration. 

- If the DMV printout shows registration in the current year of 

8 months and no registration in the prior year, alternative 

documentation (insurance certificate or Biennial Inspection of 

Terminals inspection (BIT inspection)) may be used to show 

operation in the prior year. 
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Chapter IV. Local Agency Project 81 January 2013 

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Verification of the gross vehicle weight rating (GVWR). 

o If the GVWR is not readily available or is conflicting with the information listed 

on the equipment project application or approved ranked list, the local agency 

shall obtain the GVWR from the manufacturer or ARB using the VIN. 

o or a glider kit truck shall be determined 

using build documentation. 

o If these options fail to establish the GVWR, the local agency may determine 

the most likely GVWR (at time of original manufacture) based on the local 

agency experience and available corroborating information/ 

documentation. 

Verification of the vehicle miles traveled (VMT) in California for the past 2 years. 

o Two (2) odometer readings (required) at least 6 months apart including any of 

the following records or combination of records: 

Pre-inspection reading.

Maintenance records.

Biennial Inspection of Terminals (BIT inspection).

International Fuel Tax Agreement (IFTA) records.

Alternate documentation, as approved by the local agency.

o For concrete mixer trucks, dump trucks, bulk blower trucks, and other truck 

types specifically identified by ARB staff, the owner may provide the Power 

Take Off (PTO) hours in conjunction with VMT: 

Documentation from the hour meter unit is required. Include 

information that verifies whether or not PTO hours are accumulated 

independently of VMT. 

PTO hours will be converted to miles based on a factor of 20 miles for 

every hour. These converted miles may then be combined with VMT in 

the calculation of emission reductions and cost-effectiveness if the local 

agency determines PTO hours are accumulated independently of VMT. 

Where PTO hours and VMT are not accumulated independently, the 

local agency may use either PTO hours or VMT. 

b) Goods Movement Online Database entry of equipment 

project applications 

After the initial review of the equipment project applications, the local agency shall enter 

or import eligible equipment project applications into the Goods Movement Online 

Database. The Database shall aid the local agency and ARB in reviewing, ranking, and 

tracking equipment projects. 

6. Match funding for equipment projects 

a) Carl Moyer program

Local air districts cannot combine funding from this Program and direct funding from the 

Carl Moyer program on the same equipment project (i.e., funds directly authorized 

under H&S §44091.1(a) and Public Resources Code §42889). 
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Chapter IV. Local Agency Project 82 January 2013 

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In response to air district requests, ARB staff has evaluated whether some 

-

may also be used for match funding under this Program. Under AB 923 (Chapter 707, 

Statutes of 2004), the $2 surcharge on the vehicle registration fee can be used for 

match funding of Proposition 1B projects, consistent with State law. 

Program funds and the $2 surcharge may be combined on the same equipment project 

if all of the following conditions are met: (a) the equipment project meets both bond 

Program eligibility requirements and Carl Moyer program funding criteria; (b) the 

equipment project does not exceed the Carl Moyer program cost-effectiveness limit, 

with the project cost including both Program and AB 923 funds; and (c) the $2 

program match 

requirement. 

For the purpose of competitively ranking local agency and equipment projects under this 

Program, the calculation of reductions per State dollar invested must treat both bond 

Program monies and the $2 surcharge monies as applicable State funds since the 

surcharge monies would otherwise be used in the Carl Moyer program. 

b) Motor vehicle registration fees (AB 2766)

Assembly Bill 2766 (AB 2766) (Motor vehicle registration fees; Chapter 1705, Statutes 

of 1990) provides for the collection of an additional $4 in motor vehicle registration fees 

to fund various air pollution efforts. For the purpose of this Program, AB 2766 funds can 

be used for match funding of Program projects and are not considered State funds. 

c) Match funding from greenhouse gas reduction incentives, 

including AB 118

SB 88 directs ARB to consider projects that cut greenhouse gas emissions to support 

encourage greater State 

funding for projects with significant greenhouse gas reductions, local agencies, and 

equipment owners can supplement Program funds with monies from other State 

sources intended to reduce greenhouse gases, including (but not limited to) the AB 118 

Alternative and Renewable Fuel and Vehicle Technology Program administered by the 

California Energy Commission. Provided that toxic and criteria pollutant emission 

reductions are only credited to the Proposition 1B Program (not the other State funding 

source), such monies shall be excluded from the total applicable State funds used to 

determine the cost-effectiveness of a proposed project under this Program. Since 

reductions in greenhouse gases are not quantified as part of the benefit side of the 

cost-effectiveness calculation, State incentives to cut greenhouse gases can similarly 

be excluded from the cost side of this calculation. 

For zero-emission truck projects co-funded with AB 118 funds, criteria pollutant 

emission reductions beyond the 2010 engine standard may be credited to the 

AB 118: Hybrid and Zero-Emission Truck and Bus Voucher Incentive Program (HVIP). 

These funds may be included in the cost side of the cost-effectiveness calculation. 
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Chapter IV. Local Agency Project 83 January 2013 

Implementation

7. Competitive ranking and selection of equipment projects 

Local agencies shall enter or import equipment project application information into the 

Goods Movement Online Database to create a competitively ranked list of eligible 

equipment projects. This process will be applied to competing equipment projects 

under each solicitation and grant agreement. Should the Database not be available, the 

local agency shall create a competitively ranked list on an Excel spreadsheet using a 

template provided by ARB staff. 

The following procedures for local agencies to rank and select equipment projects are 

based on the quantitative process ARB will use to competitively rank and select local 

agency projects. Chapter II.E.6. provides additional explanation of the elements of this 

process and Figure II.1 illustrates how the competitive process works. 

The competitive ranking shall be quantitative based on multiple factors emission 

reductions and a measure of cost-effectiveness that considers match funding. The 

calculation of emission reductions uses the Carl Moyer program protocol of weighting 

combustion PM emissions (essentially diesel PM) by a factor of 20 relative to other 

pollutants to account for the greater health impacts of PM per ton of emissions. This 

protocol helps target Program funding to the projects that will achieve the greatest 

reduction in health risk. 

The local agency shall publish the ARB-approved list of competitively ranked projects 

on the agency

a) Emission reduction score 

For each equipment project within a funding category, the local agency shall use the 

Goods Movement Online Database, or alternate means provided by ARB, to calculate 

the total pollutant-weighted emission reductions in California, over the project life. 

Emission reductions = Reduction in NOx + (combustion PM x 20) emissions in 

California over the project life in pounds 

The local agency shall list all equipment projects within the same funding category and 

eligible under the same local agency project grant agreement, in descending order of 

emission reductions, with the greatest emission reductions on top and the lowest 

emission reductions on the bottom. The local agency shall number or score each 

project starting at the bottom with a score of 1 and continuing consecutively to the top 

project. For example, if there are 8 project proposals, the one with the greatest 

emission reductions would receive a score of 8. 

Emission Reduction Score = number from above evaluation 
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Chapter IV. Local Agency Project 84 January 2013 

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b) Cost-effectiveness score 

For each equipment project within a funding category, the local agency staff shall use 

the Goods Movement Online Database, or alternate means provided by ARB, to 

calculate total pollutant-weighted emission reductions in pounds (as determined above), 

divided by the total applicable State funding proposed for the project. Total applicable 

State funding includes requested Program funds specific to that equipment project, plus 

any other State dollars, as applicable (see Chapter IV.A.6.). 

Cost-effectiveness = weighted emission reductions (lbs)/total State $ 

The local agency shall list all equipment projects within the same funding category and 

eligible under the same local agency project grant agreement, in descending order of 

emission reductions per State dollar, with the highest number on top and the lowest 

number on the bottom. The local agency shall number or score each project starting at 

the bottom with a score of 1 and continuing consecutively to the top project. For 

example, with 8 equipment project proposals, the one with the greatest emission 

reductions per State dollar would receive a score of 8. 

Cost-Effectiveness Score = number in above evaluation 

c) Competitive ranking 

The local agency shall add the Emission Reduction Score to the Cost-Effectiveness and 

Match Score to determine the final points for each equipment project. The agency shall 

rank equipment projects within the funding category covered by the grant agreement 

from highest points to lowest points to create the competitive ranking list. 

Note: Eligible zero-emission truck projects utilizing AB 118 funds shall automatically be 

ranked above other competing equipment project options. Also, eligible projects to 

upgrade switcher locomotives shall automatically be ranked above other types of 

competing locomotive equipment project options, consistent with the statutory direction 

to give funding priority to switchers. 
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Chapter IV. Local Agency Project 85 January 2013 

Implementation

d) Ranked list approval process 

The local agency must submit ranked lists to ARB staff for approval prior to selecting 

projects for funding or requesting project funds from ARB. The process for generating 

an approval of a ranked list is described below and may be revised by ARB staff as 

needed and available on the Program website: 

A local agency enters equipment project application information into the Goods 

Movement Online Database to create a preliminary competitively ranked list of 

eligible equipment projects. The local agency may also submit the information via 

an Excel spreadsheet which will be imported into the Database. Applications that 

are ineligible, incomplete, or withdrawn prior to the ranked list do not need to be 

entered into the Database. Only minimum information (applicant name, local agency 

tracking number, VIN, fleet size, and if project was ineligible, incomplete, or 

withdrawn) shall be entered into an Excel spreadsheet, or other means specified by 

ARB staff. The local agency shall keep this and related files for 3 years to be made 

available for Program review or fiscal audit and to be provided, upon request, to 

ARB. 

After the local agency has completed its internal review of the submitted data and 

the preliminary ranked list, the agency notifies ARB staff (by e-mail) that the ranked 

list is ready for approval. ARB staff reviews the ranked list and if needed, requests 

additional clarification, corrections, and/or documentation to ensure information in 

the Database is credible. ARB staff identifies any issues with the ranked list via 

email to the local agency. 

ARB staff notifies the local agency when the ranked list has been approved and is 

available to be posted on the local agenc website. 

e) Selection of projects for funding

The local agency shall use the ARB approved ranked list to select projects for funding. 

The local agency shall apply the available grant dollars (minus allowed administration 

funding) to the list of competitively ranked equipment projects within the funding 

category. The local agency shall award grant funds to the top project and continue 

down the competitive ranking list until the grant funds are exhausted. Projects with an 

increase in emissions or negative cost-effectiveness are not eligible for funding. ARB 

staff may identify a minimum cost-effectiveness to ensure that Program monies achieve 

the intended benefits. Any minimum cost-effectiveness requirement not currently 

included in the Guidelines will be available on the Program website. 

The local agency shall maintain an equipment project backup list comprised of the 

projects on the competitive ranking list that did not receive funding. Equipment projects 

on this backup list are available for Program funding, in the order established on the 

competitive ranking list, if additional funds become available. Funds may become 

available when an equipment project selected for funding does not pass the 

pre-inspection, when an equipment owner voluntarily withdraws from the Program prior 

to execution of an equipment project contract, or for other reasons. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter IV. Local Agency Project 86 January 2013 

Implementation

As funding becomes available, local agency staff shall make a reasonable effort to 

contact the equipment owner with the top unfunded equipment project on the 

competitive ranking list to: (a) determine if the owner is still interested in participating in 

the Program; and (b) obtain an updated signed equipment project application disclosure 

statement to verify that the equipment owner has not applied for Program funds 

elsewhere. If the local agency is unable to proceed with the top equipment project after 

a reasonable effort, the local agency may proceed with the next equipment project on 

the competitively ranked list. 

f) Reinstating withdrawn or cancelled projects 

Reinstatement of a withdrawn or cancelled project , 

subject to the availability of Program funds, and shall include, but is not limited to the 

following provisions: 

Local agency has a policy that provides opportunities for all similar applicants. 

shall be in writing. 

Only equipment projects on the ARB approved ranked list may be reinstated. 

No equipment project that received a funding commitment shall be displaced as a 

result of reinstating a withdrawn project. 

The equipment project and owner meet all Program eligibility requirements. 

8. Compliance check 

All projects in each source category may be subject to a compliance check. 

For truck projects, the local agency shall submit information for a compliance check on 

the old vehicle and the equipment owner for all truck replacement, repower, or retrofit 

projects proposed for funding prior to executing an equipment project contract to ensure 

both the equipment and owner are in compliance with all ARB regulations. Potential 

non-compliance may include, but is not limited to the following: 

Outstanding ARB citation or violation. 

Pending ARB enforcement investigation. 

Failure to meet ARB regulatory requirements. 
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a) Compliance check results and implications for truck projects 

If the compliance check indicates there is an outstanding ARB citation or violation that is 

a result of the improper use or maintenance of a compliant engine, the applicant has the 

ability to correct the violation and pay applicable fines prior to the execution of an 

equipment project contract. Such violations may include, but are not limited to the 

following: 

An engine control label (ECL) violation. 

An opacity violation. 

An idling violation. 

A smoke inspection violation. 

If the compliance check indicates there is an outstanding ARB enforcement 

investigation, or an investigation is opened during the time prior to funding, ARB will 

determine whether the applicant may maintain eligibility. 

If the compliance check that any ARB regulation has been violated (other than 

correctable violations as described above), the applicant is no longer eligible for 

Program funds. The local agency shall inform the equipment owner in writing that the 

equipment project application has been disqualified for funding. 

b) Compliance check process for truck projects 

To submit the compliance check, the local agency may either enter requested 

information for each project into the Goods Movement Online Database, or submit this 

information to ARB via an external compliance check spreadsheet. This information 

may include, but is not limited to the following: 

Registered equipment owner name. 

Company/business name. 

Vehicle identification number (VIN). 

Vehicle license plate number. 

Unique ARB identifier (e.g., equipment owne

online Truck Regulation Upload, Compliance, and Reporting System (TRUCRS)). 

The local agency may also enter the following optional information into the Database: 

California Highway Patrol number (CA Number). 

U.S. Department of Transportation number. 

Interstate Commerce Commission number. 

Due to the large number of projects that may require compliance checks, local agencies 

are encouraged to submit data as soon as possible after receipt of the application. 
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ARB Program staff shall work with Enforcement Division and other ARB staff to 

obtain the information and display the results of the compliance check in the Database. 

ARB staff will endeavor to provide the results to the local agency within 10 business 

days, based on the receipt of complete and accurate information. The turnaround time 

may increase depending upon work volume and available ARB staff resources. 

compliance checks for the Statewide Truck and Bus Rule. The contracts must contain 

appropriate language that states funding for each project is contingent upon successful 

completion of the compliance check which: (1) verifies fleet compliance with rule 

requirements; and (2) states that the project is still eligible for funding. 

For Year 1 funds, if the compliance check indicates there is an outstanding violation 

prior to the application date, the equipment project application shall be disqualified 

unless the violation is for an engine label. The local agency shall inform the equipment 

owner in writing that the equipment project application has been disqualified for funding, 

and that the owner must correct the violation and pay any applicable fines. 

For Year 2 and Year 3 funds, if the compliance check indicates there is an outstanding 

violation on any vehicle , the local agency may offer all affected 

equipment owners the opportunity to retain grant eligibility by correcting the violation 

and paying any fines prior to execution of the contract(s) between the local agency and 

equipment owner. If the local agency has notified the equipment owner of the violation, 

and the equipment owner does not correct the violation and pay applicable fines in a 

timely manner, the local agency shall inform the equipment owner in writing that the 

equipment project application has been disqualified for funding. 

For Year 4 and later funds, if the compliance check indicates there is an outstanding 

correctable violation (as described in Chapter IV.A.8.a.) on any vehicle within an 

to retain grant eligibility by correcting the violation and paying any fines prior to 

execution of the contract(s) between the local agency and equipment owner. If the local 

agency has notified the equipment owner of the correctable violation, and the 

equipment owner does not correct the violation and pay applicable fines in a timely 

manner, the local agency shall inform the equipment owner in writing that the equipment 

project application has been disqualified for funding. If the violation is for ARB 

regulations, the local agency shall inform the equipment owner in writing that the 

equipment project application has been disqualified for funding. 
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9. Notifications to equipment owners 

The local agency shall notify equipment project applicants of the status of their 

applications. Notifications shall be in writing, and occur within a reasonable time after 

the end of the solicitation period. 

At a minimum, written notifications shall include the following: 

A clear statement whether or not the equipment project is eligible for Program funds. 

If the equipment project is eligible, the notification shall include a clear statement 

indicating whether the equipment project was selected for funding or placed on the 

backup list. 

If the equipment project is selected for funding, the notification shall include: 

o Total Program funding amount for equipment project. 

o Information and deadlines for scheduling a pre-inspection. 

o Language indicating Program funding is contingent on passing the equipment 

pre-inspection and compliance checks. 

o Information regarding what the equipment owner must do to maintain 

eligibility. 

o Information and deadlines for executing equipment project contracts, applying 

for direct payments to vendors (if applicable), post-inspection requirements, 

deadlines to complete the project, and the process for obtaining Program 

funds through invoice payments. 

If the equipment project is placed on the backup list, the notification shall include 

information pertaining to the potential for future funding of the equipment project. 

If the equipment project is not being considered for Program funding, the notification 

shall includ

incentive funding opportunities, and the ability to participate in Program funding in 

future years. 
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10. Equipment project pre-inspections 

The local agency shall conduct and document equipment project pre-inspections after 

the local agency has identified equipment projects for funding under this Program. 

Pre-inspection information and results shall be entered into the Goods Movement 

Online Database. Pre-inspections are not required if the existing equipment was 

previously funded by the Program within 2 years of the equipment project application 

date. All items shall remain in the project files and be made available to ARB upon 

request. At a minimum, the local agency shall: 

Ensure pre-inspections are conducted by local agency equipment inspectors, their 

designated contractors (i.e., dealerships), or staff from another local agency with an 

executed Program grant agreement and experience administering Program grants 

for that specific source category. 

Initiate and maintain a contract or MOU with any contractor pre-inspecting 

equipment to ensure Program pre-inspection requirements are met. 

Only designate a contractor for one of the two required equipment project 

inspections (pre-inspection or post-inspection), not both. 

Not restrict equipment projects to equipment sold by a truck dealer or retrofit vendor 

with a contract or MOU to do pre-inspections. 

The pre-inspection for each source category shall, at a minimum, include: 

Collection of the own , and telephone number. 

Identification of the location of the engine (business, ship berth, or truck facility). 

Collection of the serial number of the baseline engine and any additional information 

necessary to assist in the verification of the baseline engine application information. 

For engines without a visible and legible serial number, the local agency inspector 

must stamp or tag the engine block with the Program equipment project number. 

Collection of baseline information on ship activity at the berth, or truck activity at the 

truck stop or distribution center. 

Photographic, digital documentation for the project file of each piece of equipment 

being pre-inspected. The photographic documentation shall include: 

o The serial number of the engine (if legible) or Program equipment project 

number. 

o License plates or other distinguishing identification that is visible on the 

equipment. 

o A photograph that captures a full view of the equipment being inspected (e.g., 

the entire truck, vessel, locomotive, etc.). 

easily retrieving project-specific photos. 

Verification by meter reading of the equipment usage (hours or miles), and that the 

usage reported in the equipment project application is reasonable given the usage 

meter reading. 

Verification that the engine is operational (with a start-up) and is working as 

described in the equipment project application (document function and use). 
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Verification that engines subject to the software upgrades for diesel truck retrofit 

projects (i.e., chip reflash) have completed the upgrade. 

Verification that a functioning diesel particulate filter or other retrofit device is 

installed if listed on the application, listed on the approved ranked list, or required by 

regulation. 

Verification of project eligibility and the information gathered during the 

pre-inspection is consistent with information listed on the equipment project 

application or approved ranked list (including, but not limited to, the engine model 

year, activity/mileage, registration, installation of a functioning retrofit device, and for 

truck projects, the gross vehicle weight rating (GVWR)). 

If the contract is executed prior to pre-inspection, the equipment owner may not order 

the new equipment until the existing equipment has passed pre-inspection, except for 

truck and locomotive equipment projects, and ships at berth projects, as specified in the 

Supplemental Procedures available on the Program website. 

11. Equipment project contracts 

The local agency shall obligate funds for each equipment project as described in these 

Guidelines and within the obligation deadlines as described in Chapter IV.B.1. These 

funding commitments shall become legally enforceable only through executed 

equipment project contracts between the local agency and equipment owner. The local 

agency shall obtain ARB approval of contract templates before executing contracts with 

equipment owners. 

Local agency staff shall prepare and submit for review and signature two copies of the 

contract for Program funding to be signed by the equipment owner. After an equipment 

owner and the local agency sign two copies of the contract agreement, the local agency 

shall retain one fully executed copy for its files, and return one fully executed copy to the 

equipment owner. Following execution of an equipment project contract, local agency 

staff shall enter or import the equipment project contract information into the Goods 

Movement Online Database. All items must remain in the project files and be available 

to ARB upon request. 

At a minimum, an equipment project contract shall contain the following provisions: 

a) Standard contract provisions 

Contract number unique tracking number provided by local agency for each 

contract. 

Effective date. 

Term of contract (project completion time plus equipment project life). 

Equipment owner contact information. 

Indemnification equipment owner agrees to indemnify and hold harmless ARB and 

the local agency for any liability arising out of the performance by the equipment 

owner. 
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Severability remaining provisions of a contract continue in effect even if a court 

holds a specific provision invalid. 

Force majeure ARB, local agency, and equipment owner are not liable for delay or 

failure in performance resulting from acts beyond their control. 

Contract amendments amendments shall only occur by mutual agreement in 

writing and signed by all parties. 

b) General Program provisions 

Application incorporate by reference the original equipment owner application. 

Reporting requirements equipment owner is responsible for submitting annual 

reports to the local agency, unless otherwise noted in these Guidelines. The local 

agency contract with equipment owner must specify reporting requirements listed in 

the applicable Appendix. 

Ongoing evaluations, Program reviews, and fiscal audits equipment owner agrees 

to allow ongoing evaluations, Program reviews, and fiscal audits of equipment and 

documentation by the local agency, ARB, or their designees. 

Records access requirements equipment owner agrees to allow the local agency, 

ARB, or their designees access to evaluate or audit Program records. 

Recordkeeping requirements equipment owner agrees to retain all records 

pertaining to the Program e.g., invoices, contracts, and correspondence, for at least 

2 years after equipment project life ends or 3 years after final payment, whichever is 

later. 

Enforcement provisions authorizing the local agency to inspect equipment projects 

to enforce contract terms. 

Equipment project contract non-performance provisions (see Chapter VI.K.) 

includes, but is not limited to: 

o Failure to meet the terms and conditions of an executed equipment project 

contract. 

o Equipment/engine is non-operational, malfunctioning, or damaged. 

o

recommendations. 

o Intentional destruction of equipment. 

o Failure to meet established deadlines for equipment project completion. 

o Failure to allow for an electronic monitoring device, if required, or tampering 

with an installed device or data. 

o Misuse of direct payments to vendors provisions. 

o Insufficient, incomplete, or faulty equipment project documentation. 

o Failure to provide required documentation or reports in a timely manner. 
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Remedies for non-performance include, but are not limited to: 

o Recovery of all or a portion of Program funds. 

o Other fiscal penalties on equipment owners based on the severity of the 

non-performance. 

o Cancellation of the contract. 

o A ban on the equipment 

programs. 

o Prohibiting a specific piece of equipment from participating in another State 

incentive program. 

Contract reinstatement requirements (see Chapter VI.G.). 

Contract transfer and buy-out provisions (see Chapters VI.I. through VI.J.). 

Lease-to-own allowance for an equipment owner with a lease-to-own contract to 

elect to change to a direct purchase contract. 

Direct payments to vendors or financing entities allowance for local agency 

payments to go directly to vendors, including vehicle or equipment dealers or 

manufacturers, or third party financing entities (banks for financing companies). 

Checks may be made payable to both parties: equipment owner and dealer, 

manufacturer, or financing entities, if applicable. Chapter IV.B.2.d. describes the 

requirements for direct payment to vendors or financing entities. 

Independent contractor equipment owner is an independent contractor and none of 

ployees of ARB or the 

local agency. 

Equipment maintenance equipment owner is responsible for maintaining 

Program-funded engines or equipment in good operating condition and according to 

, and as described in these Guidelines. 

Time is of the essence time is of the essence in the performance of all contracts. 

Program acknowledgment equipment owner agrees to acknowledge the Program 

as a funding source in any related media events or other publicity material. 

c) Source category-specific elements 

Equipment project description. 

Total cost for the equipment project. 

Project cost breakdown (including technology/equipment purchase, labor for 

retrofit/installation, etc.). 

Eligible costs costs directly tied to the purchase of ARB-approved equipment 

projects. 

Total Program funds for the project. 

Non-State match funds and source(s) of those funds includes cash, in-kind, or 

other sources. 

Ineligible costs costs not directly tied to the purchase of ARB-approved equipment 

projects, if applicable. 
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Project performance benchmarks the expected activity (e.g., estimated annual 

mileage or engine hours from application) and emission reductions (estimated NOx 

and PM reductions over the life of the project from the posted ranked list) from the 

new equipment. 

Project inspections equipment owner agrees to pre-inspection by the local agency 

(or their designee) of old equipment and post-inspection of the new/upgraded 

equipment. 

Project schedule timeframe required to complete equipment project including major 

milestones. 

Schedule to expend funds estimated schedule for local agency to expend Program 

funds to the equipment owner. 

Request for payment steps required for equipment owners to request expenditure 

of Program funds, including the prohibition of payment for equipment that was 

ordered or purchased prior it to contract execution (as applicable) and direct 

payments to vendors or financing entities, as applicable (see Chapter IV.B.2.). 

Equipment warranty/insurance equipment owner is responsible for securing 

warranty and maintaining insurance on the new equipment sufficient to repay the 

Electronic monitoring devices provisions requiring equipment owners to agree to 

the installation and use of an electronic monitoring device at any time during the 

contract term. For locomotives and harbor craft utilizing the 90 percent California 

operation option, the equipment owner is responsible for purchasing, installing, and 

maintaining a device that can produce the electronic reports required by ARB, as 

documented on the Program website. 

Project acknowledgement if the applicant (equipment owner) of a truck 

electrification infrastructure or grid-based shore power project does not own the site 

where the equipment will be installed, the equipment project contract shall address 

the project acknowledgement requirements listed in Appendix A, Section B.2.b. or 

Appendix C, Section C.3.a. by one of the following methods: 

o Inclusion of the project acknowledgement requirements and site owner 

signature as a third party to the contract. 

o Incorporation by attachment of a separate project acknowledgement 

document from the site owner (e.g., a signed letter). 

o Requiring the equipment owner to enter into a contract or lease with the site 

owner which meets the project acknowledgement requirements. Require the 

executed contract or lease with the site owner to be sent to the local agency 

for review when available and in a timely manner. 

Ships at berth projects for Year 4 and later funded projects, the equipment project 

contracts shall hold both the equipment owner and the shipping line legally liable for 

complying with the contract and Program requirements. The equipment project 

contract may allow certain provisions to apply solely to the shipping line (e.g., the 

number of ship visits or the number of hours). Refer to the Supplemental 

Procedures available on the Program website for additional equipment project 

contract requirements. 
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12. Tax reporting 

The local agency shall comply with all State and federal tax reporting requirements 

associated with the payment of Program funds to equipment owners. This may include 

requiring the submittal of tax information using federal tax Form W-9, and issuing a 

federal Form 1099 to the equipment owner receiving grant funds. The local agency 

shall also report the applicable tax information to the California Franchise Tax Board 

and federal Internal Revenue Service. 

13. Provisions for lease-to-own programs

The local agency projects may use a lease-to-own program(s) for truck replacement 

projects. ARB staff may revise the specific requirements of this section as needed and 

post on the Program website. 

a) General requirements 

Lease-to-own programs shall comply with the following minimum requirements: 

The equipment project application must be signed and submitted by the owner of the 

old truck (applicant), and must include information on the old truck to be replaced, 

the new replacement truck, and the proposed lessee. 

The applicant must be the legal owner of the old truck at the time of application and 

must participate in the lease-to-own program as either the lessor or lessee. 

participation in a lease-to-own program, or change the lessor if approved by the local 

agency. All amendments must be completed prior to contract execution. 

Grant funds shall only be used to offset the capital cost of the truck and shall reduce 

the principal owed by the lessee to purchase the truck. The lessor shall not impose 

a charge on the lessee for any portion of the Program funds as a component of the 

lease payments. The lessor may set a lease payment schedule that recoups his or 

her out-of-pocket investment to purchase the new truck and a reasonable rate of 

interest over the term of the lease. Equipment project funds shall not be applied 

toward administration costs. 

As a remedy for the non-performance of a lessee under the equipment project 

contract, the lessor, with local agency approval, may transfer the truck to a new 

lessee, so long as the new lessee agrees to sign an equipment project contract 

under the same provisions, for the remaining contract term. 

A truck project participating in a lease-to-own program shall be subject to the same 

Program requirements as any other truck competing for funding under that local 

agency project they must compete against all other truck projects within that 

funding category and trade corridor. 
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Prior to executing contracts for the lease-to-own program(s), the local agency must 

submit program information and sample contracts to ARB staff for review and 

approval. Deliverables for approval include: 

o Sample equipment project contract(s) the local agency will execute with the 

lessor, lessee, and/or administrative entities participating in the Program. 

o Sample lease rider (see Chapter IV.A.13.c.) that will be executed by lessor 

and lessee. 

Other information specified by ARB staff and available on the Program website. 

b) Legal structure provisions 

Equipment project contracts shall hold both the lessor and lessee legally liable (i.e., 

jointly and severally) for complying with the contract and Program requirements. 

There are multiple ways for the local agency to implement a lease-to-own program 

that ensures that the lessor and lessee are jointly and severally liable. Examples are 

shown below: 

o A local agency or an approved administrator executes a joint contract with the 

lessor and each lessee which includes all Program requirements. The 

equipment project contract may allow certain provisions to apply solely to the 

lessor (e.g., financial requirements) or lessee (e.g., operational requirements), 

so long as the local agency maintains the ability to enforce all remedies for 

non-performance under the contract(s), including the recovery of funds or 

repossession of the truck, if necessary. 

o A local agency or an approved administrator may also establish separate 

legally binding agreements with the lessor and the lessee, or they may 

execute a contract with all Program requirements with a lessor and the lessor 

executes a lease agreement with each lessee. Program requirements can be 

distributed between the lessor and lessee. Both agreements must specify the 

non-performance under an equipment project contract. 

See Chapter VI.K. for equipment project non-performance provisions. 

c) Lease agreement provisions 

Prior to executing a lease agreement with the lessee, the lessor shall disclose in 

writing the following terms and conditions (signed or initialed by the lessee and 

attached to the lease agreement): 

o Cost of the vehicle (total cost lessor paid for the vehicle less the amount of 

the grant). 

o Amount due at lease signing with an itemization of the charges. 

o Interest rate, monthly payment, and number of payments. 

o A schedule of potential late fees, penalties, mileage charges, or other items 

that can be charged to the lessee. 

o Residual or buyout amount the lessee will be required to pay at the end of the 

lease term in order to take ownership of the truck. 

o Total cost to lessee to take ownership at the end of the lease (total of fees, 

charges, monthly payments, and residual or buyout amount). 
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If the local agency does not execute a contract with the lessee, the local agency 

shall require the lessor to incorporate the following requirements in a lease rider. 

o Statement that if any provision of the lease agreement conflicts with the terms 

of the lease rider, the provisions of the lease rider shall govern. 

o Contract terms that provide for the lessee to assume ownership of the 

Program-funded truck at the end of the lease period. 

o Other operational requirements of the Program, as identified by ARB staff and 

available on the Program website. 

14. Equipment project scrap requirements 

The local agency shall ensure that old equipment is scrapped (permanently removed 

from service) and associated materials disposed of in an environmentally acceptable 

manner, in accordance with these Guidelines and any applicable federal, State, or local 

laws, regulations, or requirements. 

Scrapping operations and material disposal applies to the following: 

Truck engine repowers and truck replacement projects. 

Harbor craft engine repowers and vessel replacement projects. 

Locomotive engine repowers and new replacement projects. 

Cargo handling equipment replacement projects. 

Local agencies shall be responsible for implementing procedures for collecting all 

necessary information prior to scrap/disposal activities (e.g., during the pre-inspection). 

All information collected and recorded must be readily accessible to verify that scrap 

and disposal procedures were conducted for the appropriate engine, vehicle, vessel, or 

locomotive. Documentation shall be available to ARB or its designee to support 

ongoing Program reviews or fiscal audits as necessary. 

The following procedures must be implemented for all repower and replacement 

projects: 

Prior to destruction, old equipment must be in operable working condition and legal 

for use in California, as documented in the equipment pre-inspection provisions of 

these Guidelines. 

The old equipment engine block (for repower projects) or vehicle/vessel/locomotive, 

including the frame, diesel particulate filter, and engine block (for replacement 

projects) shall be physically destroyed in such a manner to eliminate the possibility 

of future operation. Engine blocks shall be punctured and the vehicle, vessel, or 

locomotive frame structure shall be dismantled, cut through, and/or demolished to 

render the equipment useless and to prevent future use. Diesel particulate filters 

may be swapped or reIn-use Strategies to Control Emissions from Diesel Engines. 
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Licensed dismantlers are required to enter into an agreement with the local agency 

to qualify for participation. Dismantlers are required to be licensed by the DMV (for 

auto-dismantlers), and also have a valid California Environmental Protection Agency 

(Cal/EPA) Hazardous Materials Generators Permit. In addition, the dismantler must 

ensure compliance with any federal, State, and local material disposal requirements, 

regulations, permits, or requirements. 

Funding is not available for any salvage or material disposal costs, including 

hazardous waste abatement fees, labor costs, fines, permits, or other charges 

resulting from destruction or disposal. 

All equipment to be scrapped must have a complete, visible, and legible serial 

number or a stamp of the Program equipment project number applied at the time of 

pre-inspection by the local agency or its designee. 

The local agency or its designee must obtain digital documentation to ensure the 

engine identified in the equipment contract and the pre-inspection is the one that is 

to be scrapped. This documentation includes specific photos to be taken before the 

engine is destroyed, as well as photos after the engine is destroyed as per the 

scrappage tables in Appendices A, B, D, E, and F. 

The destruction of any engine without a verifiable serial number or Program equipment 

project number stamped on the equipment at the time of the equipment pre-inspection 

does not fulfill the scrappage requirement under this Program. 

The local agency must ensure the additional requirements for each piece of equipment 

are undertaken as per the scrappage tables in Appendices A, B, D, and F. 

15. Reuse of trucks/limited alternative to scrappage for trucks 

ARB may require or allow the local agency to make existing trucks being replaced under 

this Program available for limited reuse under specific programs approved by ARB. 

Trucks that are selected for reuse will not be subject to the scrappage requirements. 

Trucks that are not selected for reuse, and the older trucks being replaced by reused 

trucks, must be scrapped (see Appendix A). The ARB Executive Officer or his or her 

designee may approve truck reuse proposals that meet all of these criteria: 

Deliver an equivalent or greater air quality benefit in California (compared to 

scrappage of the middle-aged truck). 

Require any truck reused in California to be retrofit with a PM filter to ensure a 

localized health benefit. 

Require any truck reused outside of California to be prevented from re-entering the 

State. 

Are consistent with the principles and goals of this Program. 

Do not increase Program cost and do not substantially increase the Program 

administration workload. 

ARB staff shall notify local agencies implementing truck projects of any new 

requirements to implement this provision, including reporting on the number of trucks 

made available for reuse as part of the semi-annual report. 
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16. Equipment project post-inspections 

The local agency shall conduct and document equipment project post-inspections on all 

Program-funded equipment projects. Post-inspection information and results shall be 

entered into the Goods Movement Online Database. All items shall remain in the 

project files and be made available to ARB upon request. At a minimum, the local 

agency shall: 

Conduct a post-inspection after equipment project contract execution and before 

final Program payments are made by the local agency to the equipment owner. 

Ensure post-inspections are conducted by local agency equipment inspectors, their 

designated contractors (i.e., dealerships), or staff from another local agency with an 

executed Program grant agreement and experience administering Program grants 

for that specific source category. 

Initiate and maintain a contract or MOU with any contractor post-inspecting 

equipment to ensure Program post-inspection requirements are met. 

Only designate a contractor for one of the two required equipment project 

inspections (pre-inspection or post-inspection), not both. 

Not restrict equipment projects to equipment sold by a truck dealer or retrofit vendor 

with a contract or MOU to do post-inspections. 

The final payment of Program funds held in retention shall be disbursed upon the 

completion of the post-inspection and as described in Chapter IV.B.2.e. For ships at 

berth grid-based power projects only, early reimbursement of up to 80 percent of eligible 

project costs may occur prior to post-inspection and as described in Chapter IV.B.2.e. 

Post-inspections for all equipment projects shall include, but are not limited to, the 

following requirements: 

, and telephone number. 

Verification of equipment application information with new equipment to ensure the 

new equipment is consistent with the equipment described in the equipment 

application. 

Documentation of new equipment identifiers and specifications (e.g., VIN for new 

trucks, serial numbers for new engines, etc.). 

Digital photographic documentation of the equipment that is being post-inspected for 

the project file. This documentation shall include: 

o A photograph of the serial number of the engine. 

o A photograph of the license plate or other distinguishing identification that is 

visible on the equipment. 

o A photograph that captures the full piece of equipment (i.e., the entire truck, 

vessel, locomotive, etc.) that is being inspected. 

Methods for cataloging, referencing, storing, and easily retrieving specific equipment 

project documentation and photographs. 
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Visual witness and verification that the vehicle/engine/equipment is operational as 

stated in the contract. The inspector must visually witness and verify all engine 

start ups and that all mobile equipment projects are operating properly. 

Verification of the destruction of the old/replaced equipment (engine, vehicle, vessel, 

or locomotive), where applicable. The inspector must be present to personally verify 

engine removal or must be provided documentation and photographic evidence of 

the equipment before and after the engine destruction for these engines. 

In addition to the general post-inspection requirements above, Appendices A-E provide 

additional post-inspection requirements for each source category and equipment project 

option, as applicable. 

17. Local agency requests to ARB for grant funds 

The local agency may request grant funds from ARB by submitting a valid Grant 

Expenditure Request signed by an authorized local agency representative acting under 

a fully executed grant agreement. See Chapter II.F.2. for 

requirements and provisions. 

18. Administration of Program funds 

The local agency shall be held responsible for the administration of Program funds 

beginning immediately after receipt of these funds from ARB. 

The local agency shall maintain Program funds in an account separate from all other 

funds administered by the local agency. It is the intent of Board that the Program funds 

shall not be placed in an account that puts the funding at financial risk. The local 

agency shall accept all financial risk, including losses from interest bearing accounts, 

and replace any loss of Program funds principal due to investment choice. 

19. Local agency non-performance provisions 

The local agency shall be held responsible for the implementation of the local agency 

project. See Chapter II.F.7. for local agency non-performance provisions and 

requirements. 

B. Obligations, Expenditures, and Earned Interest 

H&S §39626.5(b) requires the local agency to award the funds via contracts with 

equipment owners within 2 years of ARB allocating funds to the agency pursuant to a 

grant agreement. The statute also requires the local agency to liquidate funds within 

4 years of the date of the award of the contract between the agency and the equipment 

owner. The funds revert to the California Ports Infrastructure, Security, and Air Quality 

Improvement Account if the statutory timeframes are not met. ARB staff may provide 

direction to local agencies regarding how this statute shall be applied in situations 

where the local agencies are expressly prohibited from implementing their grant 

agreements for a period of time due to suspensio
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ARB staff may extend (or shorten prior to the execution of a grant agreement with the 

local agency) the obligation and expenditure deadlines from those described below to 

regulatory deadlines or a delay in receiving Program funds). Extensions shall not 

exceed statutory deadlines. For Year 4 locomotive projects, the ARB Executive Officer 

expenditure 

deadline, as indicated below. 

1. Local agency obligation of funds to equipment owners 

For Year 1 funds only, local agencies shall obligate Program funds via executed 

equipment project contracts no later than 24 months from the date of the executed grant 

agreement between ARB and the local agency, excluding the period of time that the 

local agency was prohibited from implementing the grant. 

For Year 2 and later funds, local agencies shall obligate Program funds via executed 

equipment project contracts no later than 18 months from the date of the executed grant 

agreement between ARB and the local agency, or no later than 18 months from the 

date ARB issues a Start Letter to the local agency, whichever comes later. 

For Year 4 locomotive projects, the ARB Executive Officer or his or her designee may 

extend a lo

of a manufacturer delay for a new engine or technology that meets U.S. EPA Tier 4 or 

lower emission standards (1.30 grams per brake horsepower-hour (g/bhp-hr) or lower 

NOx and 0.03 g/bhp-hr or lower PM). The local agency may submit to ARB a written 

request to extend the obligation deadline if they have determined the results of the 

Tier 

projects. ARB staff shall review the request and issue a finding. If the finding supports 

the request for an extension, ARB shall provide an approval letter to the local agency. 

2. Local agency expenditures on equipment projects 

a) Expenditure deadlines for equipment projects 

Local agencies shall comply with the following deadlines to liquidate Program funds. 

These expenditure deadlines represent the maximum time allowed from the equipment 

project contract execution date to the expenditure of Program funds to complete and 

close out an equipment project: 

18 months to verify project completion/close out payment for truck retrofit, repower, 

replacement, and three-way transaction projects, and cargo handling equipment 

projects. 

2 years to verify project completion/close out payment for locomotive projects, 

non-grid-based shore power projects, and projects to install a locomotive or ship 

emissions capture and control system. For Year 4 locomotive projects, the ARB 

Executive Officer or his or her designee may extend a lo
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deadline for up to an additional 12 months, in the case of a manufacturer delay for a 

new engine or technology that meets U.S. EPA Tier 4 or lower emission standards. 

The local agency may submit to ARB a written request to extend the expenditure 

deadline if they have determined an equipment owner would be unable to meet the 

project completion deadline due to Tier 4 locomotive manufacturing delays. ARB 

staff shall review the request and issue a finding. If the finding supports the request 

for an extension, ARB shall provide an approval letter to the local agency. 

3 years to verify project completion, obtain at least 1 year of data on actual use, and 

close out payment for truck electrification infrastructure projects. 

4 years to verify project completion/close out payment for harbor craft projects and 

grid-based shore power projects. 

No expenditures shall be approved if the engine, piece of equipment, or vehicle 

becomes operational after the operational deadline(s) listed in the grant agreement 

covering the equipment project contract. 

b) Equipment project purchase restrictions 

Except in the case of locomotive, ships at berth grid-based power, and truck projects, 

local agencies shall not reimburse equipment project applicants for orders or any 

payments on a new engine, piece of equipment, vehicle, infrastructure, or other eligible 

costs that take place prior to local agency approval of the project. 

Some ships at berth grid-based power costs may remain eligible for reimbursement if 

ordered, installed, or paid for prior to contract execution. The Supplemental Procedures 

available on the Program website provides information on eligible and ineligible 

expenses. 

Replacement truck projects may remain eligible for reimbursement if ordered after the 

ARBproviding the replacement truck was not paid for prior to contract execution. 

Dealers and equipment owners ordering engines, equipment, or vehicles prior to 

contract execution assume all financial risk, and are in no way assured Program funds. 

An equipment owner may not receive or place into operation replacement engines, 

equipment, or vehicles, nor may work begin on a repower or retrofit project or a project 

to install electrical infrastructure, until the project contract is fully executed, unless 

permitted within these Guidelines or the Supplemental Procedures available on the 

Program website. 

Equipment owners shall not request or receive payments for an engine, piece of 

equipment, or vehicle that has become operational after the operational deadline(s) 

listed in the equipment project contract. 
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c) Invoice payments (reimbursements) 

With the exception of approved direct payments to vendors and financing entities as 

described in Chapter IV.B.2.e. and early reimbursement as described in 

Chapter IV.B.2.e., local agencies shall only expend Program funds through invoice 

payments. Invoice payments provide Program funding to equipment owners on a 

reimbursement basis. 

Reimbursement to equipment owners cannot exceed the amount directly paid by the 

equipment owner. 

Reimbursement may only occur after the equipment has passed a post-inspection and 

the local agency has received from the equipment owner a valid invoice for the fully 

operational new engine, vehicle, or piece of equipment, except for described in 

Chapter IV.B.2.e. for ships at berth grid-based power projects. However, for truck 

replacement projects, the local agency may reimburse the equipment owner upon 

submission of a valid invoice once the following requirements have been met: 

Equipment owner or dealer must deliver the old truck(s) to a licensed dismantler up 

to 30 days after receiving the new fully operational equipment. 

Local agency must verify with the licensed dismantler that the old equipment has 

been delivered and is in custody of the dismantler. 

An invoice shall be itemized to include enough detail to ensure that the local agency 

provides reimbursement only for eligible project costs, yet be clear and concise enough 

to be understandable. The local agency shall review the itemized invoice and only pay 

for eligible expenses up to the funding caps established by these Guidelines and the 

grant agreement. 

Equipment owners shall not request or receive payments for engines, vehicles, 

equipment, or electric infrastructure that are non-operational, taxes, consulting services, 

license, permit fees, registration, insurance, or any other costs not eligible for Program 

funds. Only ships at berth grid-based power projects shall be eligible for early 

reimbursement prior to the equipment being placed into operation, as described in 

Chapter IV.B.2.e. 

Charges for equipment and parts on engine repower projects are only eligible for 

funding if they are required to ensure the effective installation and functioning of the new 

engine and achieve the expected emissions performance, but are not part of typical 

vehicle or equipment maintenance or repair. Examples of ineligible repower costs 

include, but are not limited to: tires, axles, paint, brakes, and mufflers. 

Most labor expenses are not eligible for payment with Program funds; the exceptions 

are: labor to install a diesel PM filter on a truck, labor to make necessary vessel 

modifications and install the new engine in a harbor craft, and labor to install the 

electrical infrastructure to supply a ship berth or truck pedestal. Whether reimbursable 

with Program funds or not, labor expenses shall be included in the itemized invoice with 

the detailed number of hours charged and the hourly wage. 
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Equipment owners may submit a single, itemized invoice for multiple, completed 

equipment projects under this Program. The invoice shall itemize the charges for each 

equipment project.

Invoice payments may be made directly to the equipment or engine dealer or distributor 

only if such payment arrangements are specified in the equipment project contract. 

The local agency shall maintain copies of all invoices and documentation of payment in 

the equipment project file. 

d) Direct payment 

Local agencies may expend Program funds through invoice payments (described in 

Chapter IV.2.c.) or according to the direct payment option described in this section. The 

direct payment option is only available for truck retrofit and replacement equipment 

projects, and harbor craft repower and replacement equipment projects. Direct 

payments may be made to vendors (vehicle or equipment dealers or manufacturers) or 

third party financing entities (banks or financing companies). The following 

requirements apply: 

Funds paid to the vendor shall be used only towards the purchase of the funded 

equipment. 

Funds paid to the financing entity shall be used only to reduce the principal amount 

of a loan secured against the funded equipment. 

Local agencies shall approve direct payment requests prior to payment. Direct payment 

terms shall be incorporated in the legally binding equipment project contract between 

the local agency and equipment owner. The equipment project contract shall include 

terms specifying arrangements for the local agency payments to go directly (or jointly) to 

a vendor or financing entity. 

The local agency may issue a check made payable to two parties, the equipment owner 

and the dealer, manufacturer, or financing entity once the following requirements are 

met: 

The local agency has entered into a written agreement (contract or MOU) with a 

verified representative of the dealer, manufacturer, or financing entity. 

The verified representative of the dealer, manufacturer, or financing entity has 

physical custody of the old equipment and has agreed in writing to ensure that the 

old equipment is delivered to a licensed dismantler up to 30 days after the issuance 

of the check, or has verified that the old equipment has been delivered to a licensed 

dismantler prior to the issuance of the check. 
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e) Early reimbursement option - ships at berth grid-based 

power 

The early reimbursement option is only available to seaport equipment owners on ships 

at berth grid-based power projects. 

Local agencies shall approve early reimbursement of up to 80 percent of eligible project 

costs, provided the equipment owner has expended all non-Program match funding and 

remains in compliance with the equipment project contract. 

Local agencies shall hold a minimum of 20 percent of project funds per berth in 

retention until post-inspection is complete. 

If a small seaport of less than 10 berths experiences difficulties expending all 

non-Program match funding prior to early reimbursement, the ARB Executive Officer or 

his or her designee may approve alternate requirements that facilitate project 

completion and maintain robust accountability. 

3. Earned interest 

The local agency shall: 

Track the amount of interest earned on Program funds held in local agency 

accounts, beginning immediately after receipt of Program funds from ARB. 

Maintain Program funds in an interest-bearing account separate from other local 

agency funds. 

Maintain accounting records (e.g., general ledger) that track interest earned on 

Program funds on a per grant basis. 

a) Reporting requirement for earned interest 

The local agency shall indicate the amount of interest earned and expended on all 

Program funds in the quarterly- and semi-annual reports, on a per grant basis. 

Documentation of earned interest generation and expenditure shall be retained for a 

minimum of 35 years from the grant agreement date to comply with federal and state 

bond requirements. 

b) Earned interest expenditure provisions 

The local agency shall expend interest earned from Program funds on eligible 

equipment projects. 

If a local agency is unable to expend all or a portion of the earned interest on eligible 

equipment projects within a grant, the local agency may request ARB to transfer the 

interest to another grant. Upon approval of the request, the local agency may utilize the 

interest on eligible equipment projects. 
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If the local agency is authorized to use a portion of the grant for administration funds, 

the local agency may use a portion of the earned interest for administration costs up to 

the maximum allowed by these Guidelines for that source category to implement 

additional projects. Interest earned on grants funded by non-taxable bonds (i.e., Build 

America Bonds) may not be used towards administration costs. 

The local agency shall return earned interest within 90 days of the determination that 

interest cannot be expended, as described in Chapter IV.C.2. 

C. Funding Recapture Local Agency 

1. Process for recapturing funds 

A local agency shall obligate and expend Program funds in a timely manner. A local 

agency shall notify ARB of funds that were not obligated or liquidated by Program 

deadlines within specified timeframes and may be required to return these funds to ARB 

per the deadlines established in the grant agreement. The ARB Executive Officer or his 

or her designee has the authority to recapture funds for reallocation and expenditure 

prior to reversion deadlines, and may amend or modify an impacted grant agreement, or 

establish a new grant agreement, to implement this policy. The local agency shall 

agree to comply with the recapture process. 

Recaptured funds may become available to a local agency in several ways including, 

but not limited to, the following: 

Allocated to a local agency by ARB. 

Funds obligated through contract with equipment owners that are returned or not 

spent prior to the statutory deadline. 

Earned interest held by a local (or State) agency, as permitted by State law and 

fiscal policies. 

Funds paid to the local agency by equipment owners through voluntary buyout, 

involuntary buyout (equipment rendered inoperable), or penalties. 

2. Expending recaptured funds 

The local agency shall obligate and expend recaptured funds according to the following 

hierarchy: 

Eligible equipment projects on the ARB-approved ranked list for the funding category 

covered by the grant that generated the funds. 

Eligible equipment projects from a new solicitation for the funding category covered 

by the grant that generated the funds. 

Upon ARB staff approval, eligible equipment projects for another funding category 

covered by a grant agreement between the local agency and ARB. 
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The local agency may be required to return recaptured funds to ARB for re-allocation if 

it cannot expend them according to these priorities: 

With the exception of funds acquired through buyouts and penalties, the local 

agency shall track fund activity by year of appropriation. A local agency shall also 

track all fund activity by fiscal year. 

The local agency shall report semi-annually all Program funding activity using the 

Goods Movement Online Database. 

D. Ongoing Local Agency Evaluation of Equipment Projects 

Local agencies shall evaluate equipment projects on an ongoing basis. The ongoing 

evaluation process is designed to meet the accountability requirements of SB 88 and 

the Gover s Executive Order S-02-07. 

Local agency evaluation efforts shall include, but are not limited to: ongoing desk 

reviews of reports and equipment project updates provided by equipment owners, 

review of electronic monitoring unit data (as applicable), site inspections, equipment 

inspections, review of equipment maintenance and activity logs, and other measures 

deemed appropriate by ARB or the local agency. 

Equipment owners shall permit the local agency, ARB, Department of Finance, the 

Bureau of State Audits, or any authorized designee, access, during normal business 

hours, to conduct ongoing evaluations, Program reviews, or fiscal compliance audits 

(fiscal audits) for the purpose of monitoring the Program. 

E. Local Agency Reporting Requirements 

Local agencies shall obtain, verify, and submit to ARB all local agency and equipment 

project reporting information as outlined in these Guidelines. 

1. Quarterly data updates 

Local agencies shall submit to ARB quarterly data updates on all local agency projects 

and the equipment projects associated with each. The local agency shall submit these 

updates using the Goods Movement Online Database when available. 

Local agency quarterly data updates shall begin, at a minimum, one quarter after the 

beginning of the first solicitation period, and continue until the local agency provides 

ARB with the local agency project completion report (see below). These quarterly data 

updates shall be cumulative, reflecting the most current local agency project 

information. ARB staff may temporarily eliminate this requirement for grants that are 

suspended, or have recently been suspended, due to lack of bond funding. 
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Quarterly data updates to ARB shall include the following information, if applicable: 

Start and end dates of most recent equipment project solicitation. 

Updates to each equipment project application received by the local agency through 

the solicitation process, including: 

o Equipment project application information. 

o Equipment pre-inspection information. 

o Funding status (selected for funding, not funded). 

o Equipment project contract information. 

o Equipment post-inspection information. 

o Equipment project status (active/withdrawn/ineligible). 

Total Program funds obligated. 

Total Program funds expended/remaining (breakdown by project funds and 

administration funds). 

Total interest earned. 

2. Semi-annual report 

Local agencies shall submit to ARB semi-annual reports through the Goods Movement 

Online Database or another method established by ARB. 

Local agency semi-annual reports shall begin the year following initial ARB payment of 

project funds to the local agency, and continue for the term of the grant agreement. 

ARB staff may standardize the submittal dates for these reports and notify local 

agencies. Local agencies shall submit semi-annual reports on the schedule established 

by ARB [H&S §39625.02(f)(1) and Executive Order S-02-07]. The purpose of the report 

is to ensure that each local agency project is being executed in a timely fashion, within 

the scope and budget identified when ARB awarded funding. 

At a minimum, the semi-annual report shall include the following information: 

All data required in the quarterly report. 

Amount of interest earned from Program funds. 

Recaptured fund activity (see Chapter IV.C.). 

The anticipated costs of the local agency project compared to the total estimated 

cost in the grant agreement. 

Actions undertaken to ensure funded local agency project is being implemented 

according to budget allocations or a plan for achieving the benefits of the project by 

either down-scoping the project or by identifying alternative funding sources to meet 

any identified cost increases and remain within budget. 

The anticipated duration of the local agency project compared to the original 

schedule at the time the grant agreement was executed. 

Status of equipment project tracking efforts to ensure compliance with operating 

conditions, including the results of the annual reports submitted by the equipment 

owners (once available). shall 

be submitted annually, on a schedule to be determined by ARB. 
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Status of equipment owner reporting compliance. 

Financial Officer, or Program Grant Administrator verifying that the equipment 

project and financial data submitted in the report is complete, accurate, and that 

there are no known instances of fraud. 

Any other information requested by ARB staff. 

3. Local agency project completion report 

Local agencies shall submit to ARB a local agency project completion report no later 

than 6 months following the full local agency liquidation of Program funds under the 

grant agreement [H&S §39625.02(f)(2)]. This report shall provide information regarding 

the specific local agency expenditure of Program funds on administration and 

equipment project costs. 

At a minimum, the local agency project completion report shall include the following, as 

applicable, based on specific guidance from ARB staff: 

The final costs of the local agency project compared to the total estimated cost in the 

grant agreement. 

The duration of the local agency project compared to the original schedule at the 

time the grant agreement was executed. 

The performance outcomes of the project (number of pieces of cleaner equipment 

and reductions in PM and NOx emissions) compared to the performance 

benchmarks identified in the grant agreement. 
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V. State Agency Project Implementation

ARB will enter into interagency agreements with other State agencies that are awarded 

funds for a truck loan or loan guarantee program (loan project). If ARB is the State 

agency, no interagency agreement is required. The interagency agreement shall 

specify the requirements that the State agency and/or its contractor(s) must meet. 

These include implementation and funding requirements. 

A. Implementation Requirements 

A State agency implementing a loan project (either directly or through contractors) must 

meet the following conditions: 

Use funds to upgrade or replace eligible diesel trucks according to the project 

specifications in Appendix A. 

Adhere to any financial terms and conditions established by ARB staff, which may 

include interest rate, loan term, and minimum credit requirements. 

Maintain a public website. 

Use marketing strategies in partnership with ARB and local agencies to target 

independent owner-operators and smaller fleets that need financial assistance. 

For loan project applicants who are not receiving a Program grant, the State agency or 

its contractor(s) shall also: 

Determine that the applicants meet the Program eligibility requirements. 

Conduct a compliance check on the old vehicle and the equipment owner. 

Perform pre-inspections of old equipment. 

Perform post-inspections of new equipment. 

Ensure old equipment is scrapped. 

B. Transfer, Obligation, and Expenditure of Funds 

Funds will be considered obligated when available to ARB for expenditure and upon 

execution of the interagency agreement. ARB will transfer the funds to the State 

agency according to the terms of the interagency agreement. 

If no interagency agreement is required because ARB is the recipient, funds are 

considered obligated when they are awarded by the Board and available to ARB for 

expenditure. Funds are considered expended (liquidated) when the State agency or its 

contractor(s) has completed the transaction which may include: executing loan 

documents, transferring funds into an account for loan guarantees, or transferring funds 

for interest rate subsidies. 
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C. Ongoing Evaluation of Loan and Loan Guarantee Programs 

State agencies and any contractor(s) shall evaluate loan and loan guarantee projects on 

an ongoing basis to meet the accountability requirements of SB 88 and the Gover

Executive Order S-02-07. The State agency shall include information in its application 

to ARB for funding that describes the proposed actions to evaluate these projects. ARB 

shall include appropriate provisions for ongoing evaluations in the interagency 

agreement. 

Equipment owners shall permit the State agency, ARB, Department of Finance, the 

Bureau of State Audits, or any authorized designee, access, during normal business 

hours, to conduct ongoing evaluations for the purpose of monitoring the Program. 

D. State Agency Reporting Requirements 

1. Semi-annual report 

State agencies shall obtain, verify, and submit to ARB all equipment project reporting 

information as described below. 

Total number of truck projects funded, including the number of retrofits and 

replacements by loan type. 

Total Program funds obligated and liquidated. 

Amount of interest earned from Program funds. 

A cumulative list of all loan and loan guarantee projects funded under the 

interagency agreement. 

A document signed by an authorized individual of the State agency verifying that the 

equipment project and financial data submitted in the report is complete, accurate, 

and that there are no known instances of fraud. 

Any other information requested by ARB staff. 

2. Project completion report 

State agencies shall submit to ARB a local agency project completion report no later 

than 6 months following the full local agency liquidation of Program funds under the 

interagency agreement [H&S §39625.02(f)(2)]. 

This report shall provide information regarding the expenditure of Program funds on 

administration and equipment project costs. 
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The State agency project completion report shall include the following, as applicable 

based on specific guidance from ARB staff: 

The final costs of the project compared to the total estimated cost in the interagency 

agreement. 

The duration of the project compared to the original schedule at the time the 

interagency agreement was executed. 

The performance outcomes of the project (number of cleaner trucks funded 

compared to the performance benchmarks identified in the interagency agreement). 

A list of the completed loan and loan guarantee projects. 

Amount of interest accrued on Program funds. 

List and description of equipment projects funded with earned interest. 

A document signed by an authorized individual of the State agency verifying that the 

equipment project and financial data submitted in the report is complete, accurate, 

and that there are no known instances of fraud.
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VI. General Equipment Project Requirements 

A. Ownership Requirements 

Equipment project applications shall be signed and submitted by the current legal owner 

of the existing equipment that will be upgraded or replaced. Equipment project 

applications for ships at berth, truck electrification infrastructure, and locomotive 

emissions capture and control system projects shall be signed and submitted by the 

future owner of the new equipment because there is no existing equipment. 

Non-owner applications are not eligible for funding. 

Ownership of the existing equipment shall not change from the time an equipment 

project application is submitted through receiving Program funding. Refer to 

Chapter VI.E. for additional requirements to maintain eligibility. 

Individuals or companies that operate the existing equipment under a lease agreement 

with the equipment owner are prohibited from applying for bond funding. 

Individuals or companies that currently own the equipment but will operate the 

replacement equipment under a lease-to-own agreement may participate if a 

lease-to-own program is offered by the local agency according to the provisions 

described in Chapter IV.A.13. 

The owner of existing equipment applying for truck replacement under a lease-to-own 

program may apply jointly with the proposed lessor or lessee. 

B. Third Party Applications 

Third party applications are not allowed. The owner of the existing equipment must sign 

and agree to the submittal of the equipment project application. If there is no existing 

equipment, the owner of the future Program-funded equipment shall sign and agree to 

the submittal of the equipment project application. 

A third party may, however, complete an application (in whole or in 

behalf. Equipment project applications shall include a signature section for third parties. 

The third party signature section shall include signature and date lines, and blanks for 

the third party to list how much they are being paid, if anything, to complete the 

application and what source of funds are being used to pay them. 
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C. Equipment Project Specifications 

Equipment owners may refer to Appendices A-H for descriptions and specifications for 

the equipment projects eligible for Program funds. Equipment projects shall comply 

with all requirements and restrictions in the Guidelines, except for those allowable 

alternatives that the local agency is approved to implement, consistent with 

Chapter III.C. 

Equipment owners are advised to carefully review the information packets provided by 

local agencies during the equipment project solicitation period. 

D. Equipment Project Application Requirements 

1. Equipment project information 

Equipment owners are required to provide project application information for the 

applicable equipment project option identified in Appendices A-H. This typically 

includes information on: the equipment owner, the existing equipment, the proposed 

equipment project (with funding level and project life), costs, schedules, and 

operational/activity data to quantify the benefits of the equipment project. 

2. Equipment project schedule 

As part of the application, equipment owners shall commit to meeting project schedule 

requirements listed in the equipment project application for the major milestones listed 

by source category in Appendices A-H. The equipment project schedule shall also be 

included as part of the equipment project contract signed between the local agency and 

equipment owner. Adjustments to the schedule prior to contract execution may only 

occur with local agency consent. 

3. Case-by-case equipment projects 

Only equipment project options specifically identified in these Guidelines shall be 

eligible for Program funds. Equipment project options beyond those identified in these 

Guidelines may be recommended to ARB staff for inclusion in future Guideline updates. 
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4. Certifications and disclosures 

Equipment project applications shall include certifications and disclosures that the 

equipment owner shall sign, that include, at a minimum: 

Certification that the equipment owner has reviewed the application and that the 

application information is correct. 

Certification that once the equipment owner submits the equipment project 

application, the owner shall not submit other applications to local agencies in any 

trade corridor for funding for the same truck, locomotive, equipment, vessel, berth, or 

facility under this Program or the Carl Moyer program. This prohibition does not 

include applications for loans or loan guarantees. 

Certification that the equipment owner agrees to all requirements of the Guidelines. 

Certification that the Program-funded equipment shall be placed into operation and 

post-inspected prior to the applicable operational deadlines to remain eligible for 

funding. 

Certification that the Program-funded equipment may not be used by the equipment 

owner to comply with any applicable ARB regulations for the specified timeframe. 

ARB will post and update information on the Program website describing operational 

deadlines and when the Program-funded vehicle will become eligible to be included 

Certification that neither the owner nor equipment identified in the equipment project 

application has any outstanding ARB violations or non-compliance with ARB 

regulations. 

Disclosure of any other source(s) of funding that the equipment owner has applied 

for that would be used for the same equipment project. The disclosure shall identify 

the source of funds, how much is being applied for, and what the funding would be 

used for. 

Disclosure of the value of any existing financial incentive that directly reduces the 

project cost, including tax credits or deductions, grants, or other public financial 

assistance, for the same equipment project. 

Certification that Program funds were not used to previously upgrade the equipment 

identified in the equipment project application, except for funds received to retrofit a 

truck with a diesel PM filter. 

Certification that equipment project match funding is reasonably available to 

complete the equipment project according to the proposed timeframe. 

Certification that the equipment must not be purchased, received, installed, paid for, 

or placed into operation prior to contract execution, unless specified in these 

Guidelines. If allowed, the equipment owner shall assume all financial risk and is in 

no way assured Program funds. 

Certification that any equipment purchased outside of California may be subject to 

California sales or use tax. 
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Certification that the equipment owner has all the information needed to understand 

what must be done to maintain eligibility for Program funds. This includes 

maintaining ownership; maintaining registration; keeping equipment in legal 

operating condition within California; correcting any air pollution citations; complying 

with all ARB regulations; and reporting, repairing, or replacing equipment that has 

been damaged, destroyed, or stolen. ARB staff shall develop, and make available 

on the Program website, a fact sheet for all local agencies for incorporation or 

attachment to the application.

Source category-specific requirements listed in Appendices A-H shall be used to 

customize the equipment project application, certifications, and disclosures. 

The equipment owner may be allowed to re-apply for equipment project funding if a 

previous application for the same project has been rejected and is no longer being 

considered by a local agency for funding. 

An equipment owner who is found to have submitted multiple applications for the same 

equipment project and not disclosed any other requested, or received financial incentive 

may be disqualified from funding for that engine, piece of equipment, or vehicle under 

this Program. The equipment owner may also be prohibited from submitting future 

applications to any and all ARB incentive programs. 

5. Equipment project funding demonstration 

Equipment project applications shall list the source(s) funds to complete the proposed 

equipment project, including the proposed Program funds, and matching funds from 

other State, local, federal, or private sources. The equipment owner may be required to 

demonstrate fund availability or provide proof of approved financing at any time during 

the application and review process. 

Equipment project applications may identify any loan or lease-to-own programs the 

equipment owner intends to utilize to fully fund the equipment project. 

The total project cost shall include the purchase price of the equipment, including 

shipping charges, and the cost of installation or construction (as applicable). Installation 

costs shall only include installation of the components necessary to operate the 

equipment. 

Program funds may only be used for eligible expenses. 

Optional items (such as cigar lighters or custom mud flaps on trucks) shall be paid at 

Taxes, fees, insurance, and other charges may not be included as part of the total 

project cost. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter VI. General Equipment 117 January 2013 

Project Requirements

Electricity and fuel costs may not be included in the project cost. 

Costs for equipment and parts on engine repower projects are only eligible for 

funding if they are required to ensure the effective installation and functioning of the 

new engine, and achieve the expected emissions performance, but are not part of 

typical vehicle or equipment maintenance or repair. Examples of ineligible repower 

costs include, but are not limited to: tires, axles, paint, brakes, and mufflers. 

The equipment owner may estimate the total project cost in the first year of operation. 

E. Equipment Owner Requirements to Maintain Eligibility 

Equipment owners shall maintain Program eligibility for their equipment projects 

throughout the funding process. Project information may change between the time of 

submitting an application and receiving Program funding. 

For truck projects, the equipment project shall meet, at a minimum, the following 

requirements at all times: 

Ownership of the equipment matches what is listed on the application. 

Equipment is in legal operation at all times, travels in California at least 75 percent of 

the time, and moves goods a majority of the time. 

Equipment is in conformance with the minimum operational requirements listed in 

the application materials, solicitation, and Guidelines. 

Equipment owner maintains California base-plated registration or California IRP. 

Non-operational registration is prohibited. Dual plates and out-of-state registration, 

including out-of-state IRP, are prohibited, except for trucks that carry goods across 

the California-Mexico border, as they are required to be dual-plated (California and 

Mexico only). 

Equipment owner and fleet remain in compliance with all ARB regulations 

(Program-funded trucks cannot be used towards compliance for the specified 

timeframe). 

For truck projects, the equipment owner shall notify the local agency as soon as 

possible if anything about a project changes, as there may be circumstances where a 

project becomes ineligible. Under limited circumstances, changes which may be 

allowed include: 

Equipment operation (equipment becomes inoperable, destroyed, or stolen; see 

Appendix I.). 

request to reinstate a withdrawn application or contract (see 

Chapter VI.G.). 

For all other projects, the equipment owner shall contact their local agency as soon as 

possible if anything about a project changes to determine if project eligibility can be 

maintained. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter VI. General Equipment 118 January 2013 

Project Requirements

F. Equipment Project Operation 

Equipment owners with executed equipment project contracts shall be responsible for 

the operation of equipment funded under this Program, in compliance with the 

conditions of the contract. Except for approved truck lease-to-own programs, 

equipment owners may not assign, sell, transfer, license, or subcontract any rights or 

obligations to a third party without the express prior written consent of the local agency. 

G. Equipment Project Contract Cancellation/Reinstatement 

Equipment owners may request to withdraw or cancel their equipment project contract 

without any obligation, prior to payment of Program funds. Notification to the local 

agency shall be in writing. 

, 

subject to the availability of Program funds, and shall include, but is not limited to the 

following provisions: 

Only equipment projects on the ARB approved ranked list may be reinstated. 

No equipment project that received a funding commitment shall be displaced as a 

result of reinstating a withdrawn project. 

The equipment project and owner meet all Program eligibility requirements. 

H. Equipment Accidentally Rendered Inoperable, Destroyed, 

or Stolen 

1. Equipment project application has been submitted and 

existing equipment is not yet replaced 

If the existing equipment is accidentally rendered inoperable, destroyed, or stolen prior 

to replacement, the project may, in some cases, remain eligible for funding if the 

equipment owner promptly notifies the local agency and takes action using one of the 

remedies listed in Appendix I. 

2. Replacement equipment has been placed into operation

If the Program-funded equipment is accidently rendered inoperable, destroyed, or stolen 

during the term of the equipment project contract, the equipment owner must promptly 

notify the administering local agency and coordinate a remedy consistent with the terms 

of the contract and these Guidelines. The Program-funded equipment may be repaired 

se subject a pre-inspection, as described in 

Chapter IV.A.10. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter VI. General Equipment 119 January 2013 

Project Requirements

If the 

Program-funded equipment has been accidentally rendered inoperable or destroyed, 

the equipment owner may replace the inoperable or destroyed equipment with 

equipment certified to equal or lower emission levels, and continue with the terms of the 

original contract or request to close-out the terms of the contract with the local agency. 

The equipment owner shall notify the local agency if that owner chooses to use his/her 

own funds to replace the inoperable equipment with equipment certified to equal or 

lower emission levels, and continue with the terms of the original contract. The 

equipment owner shall be responsible for providing the local agency with updated 

information for the new equipment. 

If the equipment owner reports to the local agency that the Program-funded equipment 

has been stolen, and this is confirmed by a police report and an insurance company 

determination of loss due to theft, the equipment owner may replace the stolen 

equipment with equipment certified to equal or lower emission levels at his/her own 

cost, and continue with the terms of the original contract or request to close-out the 

terms of the contract with the local agency. 

The equipment owner shall notify the local agency if he or she chooses to close-out the 

contract due to accident or theft. The equipment owner shall provide supporting 

documentation (e.g., salvage title, policy report, insurance company determination, copy 

of insurance company reimbursement quote/check, and/or other) to the local agency 

exhibiting that the equipment was accidentally rendered inoperable or stolen and remit 

the following amount to the local agency: 

Insurance reimbursement amount (minus any lien amounts), or 

EquipmentProject Life

Contract Value Contract Recapture Amount Contract Value Elapsed EquipmentProject Life

Example: An equipment owner receives $50,000 in Program funding for a truck 

replacement project. The owner signs an equipment project contract for 5 years 

(60 months). After 3 years and 6 months (42 months) from the project being 

post-inspected and placed into operation, the equipment is rendered inoperable 

according to the above description. The equipment owner may request to close-out the 

terms of the contract and pay $15,000 to the local agency. 

Contract Recapture Amount: $15,000 = $50,000 (42 months x ($50,000/60 months)) 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter VI. General Equipment 120 January 2013 

Project Requirements

I. Equipment Transfer/Sale/Replacement Requirements

Equipment owners with executed equipment project contracts with a local agency shall 

be fully and legally responsible for the operation of equipment funded under this 

Program in compliance with the conditions of the contract. Equipment owners may not 

assign, sell, transfer, license, or subcontract any rights or obligations to a third party 

without the express prior written consent of the local agency. 

If the original owner of Program-funded equipment chooses to sell the equipment for 

any reason, or is required or chooses to replace the equipment with cleaner equipment 

prior to the end of the equipment project life, the original owner shall notify the local 

agency in writing and receive prior written consent for the transaction from the local 

agency. 

Prior to completing the replacement transaction, the original owner shall make the new 

truck available for inspection by the local agency to verify it meets Program 

requirements. 

Prior to completing the sales transaction, the original owner shall inform the party 

purchasing the equipment of the equipment project contract provisions, and disclose the 

remaining contract term. The original owner shall be responsible for establishing 

contact between the new owner and local agency to facilitate the transfer of the contract 

provisions and terms. The original owner shall be responsible for providing the local 

agency with the purchase price of all sold Program-funded equipment. 

The original owner shall provide the prospective new owner with valid contact 

information for the local agency so the new owner can assume legal responsibility under 

the original contract or enter into a new equipment project contract with the local 

agency, for the remainder of the contract term. The original equipment owner who 

received Program funding shall not be relieved of his or her legal obligation to fulfill the 

conditions of the contract unless the new owner has assumed responsibility through an 

executed contract with the local agency. 

If the equipment is sold, and the original equipment owner failed to fulfill the 

responsibilities described in this section, remedies for equipment project 

non-performance shall be imposed (see Chapter VI.K.). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter VI. General Equipment 121 January 2013 

Project Requirements

J. Optional Equipment Project Contract Buy-Out 

If the owner of Program-funded equipment cannot meet the obligations of the 

equipment project contract for any reason and does not use the options in 

Chapter VI.G-I., the owner may request to buy-out the remaining time on the contract 

prior to the end of the contract term. The owner shall notify the local agency in writing 

and receive prior written consent for the transaction from the local agency. The 

equipment owner shall remit the contract buy-out amount to the local agency, based on 

the remainder of the contract value and an Administrative Fee. Any monies received by 

the local agency under this buy-out provision shall be treated as recaptured funds 

subject to the requirements of Chapter IV.C. The contract buy-out amount shall be 

determined according to the formula shown below. 

Equipment Project Contract Buy-Out Formula: 

Admin Fee

Equipment Project Life

Elapsed Equipment Project Life Contract Value Contract Buy Out Amount Contract Value

The Administrative Fee shall be: 

 $5,000 for truck projects. 

 $10,000 for locomotive, commercial harbor craft, and cargo equipment projects. 

$250,000 for ships at berth projects. 

Example: An equipment owner receives $50,000 in Program funding for a truck 

replacement project. The owner signs an equipment project contract for 5 years 

(60 months). After 3 years and 6 months (42 months) from the project being 

post-inspected and placed into operation, the equipment owner requests to close-out 

the outstanding contract. The equipment owner may request to close-out the terms of 

the contract and pay $20,000 to the local agency. 

Contract Buy-Out Amount: $20,000 = ($50,000 - (42 months x ($50,000/60 months))) + $5,000 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Chapter VI. General Equipment 122 January 2013 

Project Requirements

K. Equipment Project Non-Performance 

All equipment project contracts signed by the equipment owner shall include 

non-performance provisions enforceable by the local agency. Non-performance 

includes, but is not limited to:

Failure to meet the terms and conditions of an executed equipment project contract, 

including, but not limited to, equipment operating conditions and geographic 

restrictions. 

Equipment/engine/vehicle is non-operational, malfunctioning, or damaged. 

recommendations. 

Failure to meet established deadlines for equipment project completion. 

Failure to allow for an electronic monitoring device, or tampering with an installed 

device or data. 

Misuse of direct payments to vendors provisions. 

Insufficient, incomplete, or faulty equipment project documentation. 

Failure to provide required documentation or reports in a timely manner. 

Remedies for equipment project non-performance may include, but are not limited to: 

Recovery of all or a portion of Program funds. 

Other fiscal penalties on equipment owners based on the severity of the 

non-performance. 

Cancellation of the contract. 

programs. 

Prohibiting a specific engine, piece of equipment, or vehicle from participating in 

another State incentive program. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

January 2013 

APPENDICES 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

January 2013 

[this page intentionally blank] 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

January 2013 

APPENDICES A-E

Project Specifications 

for FY2012-13 (Year 4) and Later Funds 

by Source Category 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

January 2013 

[this page intentionally blank] 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-1 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

APPENDIX A Heavy Duty Diesel Trucks 

A. Equipment Project Specifications 

Eligible 

Equipment 

Heavy duty diesel trucks used to move goods (a majority of the time) for the past 

2 years, 

19,501 lbs or greater listed on the application and verified at pre-inspection. 

Equipment owner must demonstrate: 

Fleet compliance with the Statewide Truck and Bus Rule. 

California operation: 

o At least 75% operation within California for the past 2 years. 

o Annual vehicle miles traveled (VMT) in California each year for the past 2 years: 

At least 20,000 miles for Class 8 trucks (33,001 lbs GVWR or greater). 

At least 20,000 miles for Class 7 trucks (26,001 - 33,000 lbs GVWR). 

At least 10,000 miles for Class 6 trucks (19,501 - 26,000 lbs GVWR). 

California registration: 

o Current registration and prior registration for the past 2 years1. Eligible 

registration types include: 

California base-plated registration, OR 

California International Registration Plan (California IRP), OR 

Dual-plated registration (California based-plated/California IRP and Mexico 

only) for trucks carrying goods across the California-Mexico border, as they 

are required to be dual-plated. 

1Note: The past 2 years means the current year (1-12 months prior to application date) 

and prior year (13-24 months prior to application date). 

Ineligible

Equipment 

I, Table I.4). 

ection Vehicle Rule. 

Trucks not in compliance with the Statewide Truck and Bus Rule. 

Trucks registered outside the State of California, including dual-plated registration, 

except for trucks that carry goods across the California-Mexico border, as they are 

required to be dual-plated, as described above. 

Trucks which are a salvage vehicle (see Chapter I, Table I.4). 

Trucks constructed from a glider kit, unless allowed by the local agency for an old, 

existing truck to be replaced. Glider kit trucks may not be repowered or utilized as a 

replacement truck. 

Repowered trucks when used as a replacement truck. 

General

Requirements 

Applicable to 

All Truck and 

Truck 

Electrification 

Infrastructure 

Project 

Options 

Equipment owner shall: 

Commit to the project life specified with the applicable equipment project option. 

Sign a legally binding contract with the local agency including project milestone and 

completion deadlines. 

Demonstrate proof of equipment warranty on the Program-funded equipment. 

Certify that there are no outstanding ARB violations or non-compliance with ARB 

regulations associated with the equipment or the owner. 

For the duration of the project life, the equipment owner shall: 

Adhere to all Program requirements. 

Agree to equipment inspections. 

Complywith record-keeping, reporting, andProgram revieworfiscal auditrequirements.

Properly maintain new or upgraded equipment in good operating condition and 

ions. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-2 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Heavy Duty Diesel Trucks (cont.)

General

Requirements 

Applicable to 

All Truck 

Project 

Options 

The equipment owner shall: 

Maintain fleet compliance with the Statewide Truck and Bus Rule without utilizing 

Program-funded equipment until the specified timeframe. ARB will post and update 

information on the Program website describing operational deadlines and when the 

Program-funded vehicle will become eligible to be included in the equipment 

option. 

For the duration of the project life, the equipment owner shall: 

Commit to move goods a majority of the time. 

Maintain California base-plated registration or California IRP, except as described in 

Eligible Equipment previously listed including no out-of-state and non-California IRP 

registration. 

Commit to 100% California-only operation (or 90% California operation as selected 

by the equipment owner). 

Commit to at least 50% of travel within the four California trade corridors. 

Agree to accept an on-board electronic monitoring device at any time. 

Maintain collision/comprehensive insurance on the replacement truck for 

replacement projects.

General

Requirements 

Applicable to 

All Engines 

for Repower 

or 

Replacement 

Project 

Options

Program requirements for engines for repower or replacement projects must be certified 

by an ARB Executive Order for on-road use with the following: 

2010 emissions - 0.20 grams per brake-horsepower hour (g/bhp-hr) or less NOx 

(FEL and CERT values) and 0.01 g/bhp-hr or less PM (CERT value). 

Class 8 truck - intended service of Heavy Heavy Duty (HHD) for diesel engines or 

Heavy Duty Otto (HDO) for applicable alternative fuel vehicles. 

Class 7 truck - intended service of Medium Heavy Duty (MHD) or HHD for diesel 

engines or HDO for applicable alternative fuel vehicles. 

Class 6 truck - intended service of MHD for diesel engines or HDO for applicable 

alternative fuel vehicles. 

Class 6-8 trucks - 

Duty Hybrid Electric Vehicle Certification Procedure. 

General

Requirements 

Applicable to 

All Trucks 

Replacement 

(New or Used) 

Project 

Options

Program requirements for trucks (new or used) purchased for replacement projects 

must meet the following: 

o Class 8 (33,001 lbs or greater). 

o Class 7 (26,001 - 33,000 lbs). 

o Class 6 (19,501 - 26,000 lbs). 

Same weight classification range (Class 8, Class 7, or Class 6) as the existing truck, 

except under the following conditions: 

o Replacement of 2 eligible trucks for 1 new truck under Option (2) and the funding 

amount is based on the highest weight classification of the two existing trucks, 

or the weight classification of the new truck, whichever is less. 

o Replacement required by the equipment owner in order to meet a vocational 

need, as approved by the local agency, and the funding amount is based on 

the weight classification of the existing or new truck, whichever is less. 

o Replacement of a Class 7 truck with a Class 8 truck, or a Class 8 truck with a 

Class 7 truck, as long as both trucks have a HHD engine, and the funding 

amount is based on the weight classification of the existing or new truck, 

whichever is less. 

Maximum truck VMT, with odometer verification during post-inspection: 

o Class 8 (less than 500,000 miles). 

o Class 7 (less than 250,000 miles). 

o Class 6 (less than 250,000 miles). 

Original equipment manufacturer engine installed in a chassis of the same model 

year, make, and configuration as was originally provided from the truck 

manufacturer when the chassis and engine were both new. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-3 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Heavy Duty Diesel Trucks (cont.)

Modifying an 

Application 

(applicable to 

truck projects 

only) 

Equipment owners may change the equipment project option (replacement, repower, or 

three-way truck transaction) or lease-to-own program participation after the local agency 

solicitation period has closed if permitted by the local agency and subject to the following 

requirements: 

The change must result in a funding amount equal to or less than the amount that 

was requested in the original application. 

The change must result in a calculated project cost-effectiveness equal to or greater 

than the project listed in the original application. 

The change must result in the project remaining above the funding line on the 

ranked list. 

Notes: Unless specifically allowed in these Guidelines, equipment owners cannot 

substitute a different vehicle or change the ownership of the existing vehicle identified on 

the application after the local agency solicitation period has closed. 

Option (1) 

Repower 

Partial funding (see options below) to repower a truck equipped with an eligible heavy 

duty diesel engine with a new MY2013 or newer engine that meets 2010 emissions. 

Eligible projects include: 

Class 8 or Class 7 truck with a MY1994-2006 engine. 

Class 6 truck with a MY1996-2006 engine. 

Funding 

Options 

1. $20,000/truck to repower a Class 8 or Class 7 truck with a new MY2013 or newer 

HHD engine that meets 2010 emissions. 

2. $10,000/truck to repower a Class 7 or Class 6 truck with a new MY2013 or newer 

MHD engine that meets 2010 emissions. 

Requirements Program-funded engine shall be installed and operational (post-inspection completed, 

except scrappage) prior to a regulatory requirement for that technology or level of 

emissions control under applicable provisions of any adopted rule for in-use trucks. 

ARB will post and update information on the Program website describing operational 

deadlines for the applicable project option.

In addition to the General Requirements listed previously, equipment owner shall: 

Commit to a project life of 5 years or 500,000 miles, whichever comes first. 

Scrap the old engine. 

Purchase a minimum of a 1-year or 100,000-mile major component engine warranty 

that covers parts and labor (if the truck is no longer under warranty or has less than 

1 year of warranty). 

Provide a copy of ARB Executive Order documenting that the new engine meets 

2010 emissions. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-4 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Heavy Duty Diesel Trucks (cont.)

Option (2)

Replacement 

Partial funding (see options below) to replace 1 or 2 truck(s) equipped with an eligible 

heavy duty diesel engine(s) with a diesel, alternative fuel, or zero-emission truck. 

Funding amounts are based on the same weight classification range (Class 8, Class 7, 

s 

above. 

Eligible projects include: 

Class 8 or Class 7 truck(s) with a MY1994-2006 engine. 

Class 6 truck(s) with a MY1996-2006 engine. 

Funding 

Options 

Class 8 truck: 

1. $50,000/truck for a new replacement truck with a MY2013 or newer engine that 

meets 2010 emissions. AB 118 funds, if available, may be added for projects 

utilizing a zero-emission engine. 

2. $40,000/truck for a used replacement truck with a MY2010 or newer HHD engine 

that meets 2010 emissions. 

Notes: The maximum grant amount will be reduced by the amount received if the 

Program previously funded the installation of a diesel particulate filter. 

Class 7 truck: 

1. $35,000/truck for a new or used replacement truck with a MY2010 or newer engine 

that meets 2010 emissions. AB 118 funds, if available, may be added for projects 

utilizing a zero-emission engine. 

Notes: The maximum grant amount will be reduced by the amount received if the 

Program previously funded the installation of a diesel particulate filter. 

Class 6 truck: 

1. $25,000/truck for a new replacement truck with a MY2013 or newer engine that 

meets 2010 emissions. AB 118 funds, if available, may be added for projects 

utilizing a zero-emission engine. 

Requirements Program-funded replacement projects shall be purchased and operational 

(post-inspection completed, except scrappage) prior to a regulatory requirement for that 

technology or level of emissions control under applicable provisions of any adopted rule 

for in-use trucks. ARB will post and update information on the Program website 

describing operational deadlines for the applicable project option. 

In addition to the General Requirements listed previously, equipment owner shall: 

Commit to a project life of at least 5 years or 500,000 miles, whichever comes first. 

Scrap the old truck(s). 

Purchase a minimum of a 1-year or 100,000-mile major component engine warranty 

for the replacement vehicle that covers parts and labor (if the truck is no longer 

under warranty or has less than 1 year of warranty). 

Provide a copy of ARB Executive Order documenting that the replacement truck 

engine meets 2010 emissions. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-5 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Heavy Duty Diesel Trucks (cont.)

Option (3)

Three-Way 

Truck 

Transaction 

1. Replace an eligible truck that has a MY1998-2006 engine and Level 3 PM retrofit 

(Truck A) with a diesel or alternative fuel truck (Truck C) with an engine that meets 

2010 emissions. 

2. Scrap a MY1993 or older diesel truck (Truck B) and replace with Truck A. 

Truck A: Heavy duty diesel truck with MY1998-2006 engine and Level 3 PM retrofit. 

Truck B: Heavy duty diesel truck with MY1993 or older engine that has demonstrated 

compliance with the Statewide Truck and Bus Rule until 12/31/2015 or later. 

Truck C: Heavy duty truck (diesel or alternative) that meets 2010 emissions. 

Notes: 

Truck C must be the same class as Truck A.

Truck C must have less than 500,000 miles if Class 8 (250,000 miles if Class 7 or 6), 

with odometer verification at the post-inspection.

Truck B may be Class 8, Class 7, or Class 6. 

Truck A shall be equipped with an operational diesel particulate filter. 

Funding 

Options 

1. $50,000 for new Truck C if Truck A is Class 8. 

2. $40,000 for used Truck C if Truck A is Class 8. 

3. $35,000 for new or used Truck C if Truck A is Class 7. 

4. $25,000 for new Truck C if Truck A is Class 6. 

Requirements Truck C shall be purchased and operational (post-inspection completed, except 

scrappage) prior to a regulatory requirement for that technology or level of emissions 

control under applicable provisions of any adopted rule for in-use trucks. ARB will post 

and update information on the Program website describing deadlines for the applicable 

project option. 

In addition to the applicable General Requirements listed previously, the original owner 

of Truck A and new owner of new Truck C shall: 

Transfer ownership (if applicable) of Truck A to the owner of old Truck B. 

Commit to a project life of 5 years or 500,000 miles, whichever comes first, on 

Truck C. 

Commit to 90% or 100% California-only operation for the duration of the project life. 

Purchase a minimum of a 1-year or 100,000-mile major component engine warranty 

for Truck C that covers parts and labor (if Truck C is no longer under warranty or 

has less than 1 year of warranty). 

Provide a copy of ARB Executive Order documenting that the new truck engine in 

Truck C meets 2010 emissions. 

Demonstrate that any mid-1990s engine subject to the software upgrades for diesel 

trucks (i.e., chip reflash) has completed the upgrade on Truck A. 

In addition to the applicable General Requirements listed previously, the original owner 

of old Truck B must scrap Truck B. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-6 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Heavy Duty Diesel Trucks (cont.)

Option (4)

Truck 

Electrification 

Infrastructure 

Truck stops, intermodal facilities, distribution centers, and other places where heavy duty 

diesel trucks congregate within the four California trade corridors. 

Funding 

Option 

Landside truck electrification infrastructure to reduce diesel engine idling and use of 

diesel-fueled internal combustion auxiliary power systems may be funded at the lower of 

50% of eligible project costs or a level commensurate with a cost-effectiveness of 

0.10 pounds of weighted emissions reduced per State dollar invested. Projects shall be 

eligible to compete for funding only if the cost-effectiveness is equal to or greater than 

0.10 pounds of weighted emissions reduced per State dollar invested. 

Eligible costs include purchase and installation of electrical infrastructure or equipment 

to: enable heating, cooling, and the use of cab power for parked trucks at truck stops; 

and enable the use of power for transport refrigeration units (TRUs) and auxiliary power 

systems at distribution centers, intermodal facilities, and other places where trucks 

congregate. 

Total reimbursement of eligible costs shall be based on demonstrated use over the first 

year of operation. If the actual usage for the first year of operation is less than the 

projected usage, the maximum allowable reimbursement payment shall be pro-rated 

based on the following formula: 

ProjectedUsage(#of hours)

ActualUsage(# of hours)

MaximumReimbursement($) OriginalMaximum Reimbursement ($) X

Ineligible costs include on-board auxiliary power units and other equipment installed on 

trucks, equipment, and services unrelated to heating and cooling (e.g., telephone, 

internet, television, etc.); TRUs; electricity costs; and operation and maintenance costs. 

Requirements In addition to the General Requirements listed previously, equipment owner shall: 

Commit to 10 years of operation. 

Comply with all local permitting requirements. 

Project Cost 

Assumptions 

Option (1): Total cost of a repower project is expected to be ~$40,000 for a Class 8 

or Class 7 truck and ~$20,000 for a Class 6 truck. 

Options (2) & (3): Total cost of a truck meeting 2010 emissions is expected to be 

~$30,000 for a Class 6 truck to ~$300,000 for a Class 8 electric truck. 

Option (4): Total cost for distribution centers is $1,500-$7,000/plug at dock; 

$2,500-$9,000/plug in parking areas; $500-$2,000/adapter for trailers and TRUs. 

Total cost for truck stops is $6,000-$18,000/parking space and $3,000/truck 

modification. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-7 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

B. Major Milestones for Project Completion 

1. Heavy duty diesel trucks 

Equipment order. 

Equipment acquisition/installation. 

Submittal of invoice to local agency for payment. 

Scrappage of old truck or engine. 

2. Truck electrification infrastructure 

The equipment project schedule shall include, but is not limited to, the following 

milestones: 

Completion and certification of any required California Environmental Quality Act 

(CEQA) documents. 

Bid solicitation, evaluation and award, and construction contract. 

Acquisition of any local permits, or other requirements. 

Electrification system design, unit acquisition, and delivery. 

Project completion. 

Post-inspection by local agency. 

Reporting to local agency of actual electrical use by trucks during first year of 

operation. 

Submittal of invoice to local agency for reimbursement. 

C. Application Information 

Equipment owners shall provide the following information and documentation in addition 

to the requirements described in Chapter VI., and other information ARB or local 

agencies may request on the equipment project applications. The local agency shall 

enter or import the equipment application information into the Goods Movement Online 

Database. 

All equipment project applications must include the information specified below in: 

Section 1 General information. 

Section 2 Current equipment and activity information. 

Section 3 Proposed equipment project information (include, as applicable, for each 

equipment project option.) 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-8 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

1. General information 

a) Heavy duty diesel trucks 

Name of applicant (current legal owner of existing truck). 

Business name. 

Truck Regulation Upload, Compliance, and Reporting System Identification Number 

(TRUCRS ID Number). 

Mailing address. 

Primary contact name and phone number. 

Person with equipment contract signing authority (owner) for companies and 

partnerships with multiple employees. 

Fleet size. 

A statement signed and dated by the current equipment owner acknowledging all 

application items are true/correct and all outstanding violations of ARB regulations 

associated with the equipment or the owner will be corrected. 

b) Truck electrification infrastructure 

Name of applicant. 

Business name. 

Mailing address. 

Primary contact name and phone number. 

Person with equipment contract signing authority (owner) for companies and 

partnerships with multiple employees. 

Number of truck spaces (for truck stops) or number of docks (distribution centers). 

A statement signed and dated by the current equipment owner acknowledging all 

application items are true/correct and all outstanding violations of ARB regulations 

associated with the equipment or the owner will be corrected. 

2. Current equipment and activity information 

a) Heavy duty diesel trucks 

Truck data. 

o Truck make and model year. 

o Vehicle identification number (VIN). 

o

vehicle door tag (if the door tag is not available, see Chapter IV.A.5. for 

assistance). 

o Vehicle license plate number. 

o Engine year and serial number. 

o Engine fuel type. 

o Current odometer reading (estimate total engine mileage if odometer is 

missing or broken). 

o Date a diesel particulate filter was previously installed on truck and verified 

control level of that filter (if applicable). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-9 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Truck documentation. 

o Current ownership (copy of title of truck or registration). 

For any truck that will be scrapped or reused. 

Not applicable to repower projects. 

o Vehicle miles traveled (VMT) in California for the past 2 years. 

Two (2) odometer readings (required) at least 6 months apart including 

any of the following records or combination of records:

- Pre-inspection reading.

- Maintenance records.

- Biennial Inspection of Terminals (BIT inspection).

- International Fuel Tax Agreement (IFTA) records.

- Alternate documentation, as approved by the local agency.

California registration. 

Eligible registration types include: 

- California base-plated registration, OR 

- California International Registration Plan (California IRP), OR 

- Dual-plated registration (California based-plated/California IRP 

and Mexico only) for trucks carrying goods across the 

California-Mexico border, as they are required to be dual-plated. 

Current registration. 

Registration for the past 2 years. 

- Current year (1-12 months prior to application date) and prior 

year (13-24 months prior to application date). 

- California Department of Motor Vehicles (DMV) registration 

cards for the past 2 years or California DMV Vehicle 

Registration Information Record (DMV printout). 

The DMV printout may be obtained by submitting a 

Request for Driver Record Information form (INF 1125) to 

the DMV. 

The DMV printout must show registration in both the 

current year and prior year (as defined above) with a 

minimum of 6 months of total registration. 

If the DMV printout shows registration in the current year 

of 8 months and no registration in the prior year, 

alternative documentation (insurance certificate or BIT 

inspection) may be used to show operation in the prior 

year. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-10 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Vocation and activity data for the past 2 years (unless noted otherwise). 

o Vocation(s) the types of goods typically transported. 

o Estimated percentage of annual VMT in: 

Bay Area trade corridor. 

Central Valley trade corridor. 

Los Angeles/Inland Empire trade corridor. 

San Diego/Border trade corridor. 

o For concrete mixer trucks, dump trucks, bulk blower trucks, and other truck 

types specifically identified by ARB staff, the owner may provide the Power 

Take Off (PTO) hours in conjunction with VMT: 

Documentation from the hour meter unit is required. Include 

information that verifies whether or not PTO hours are accumulated 

independently of VMT. 

PTO hours will be converted to miles based on a factor of 20 miles for 

every hour. These converted miles may then be combined with VMT in 

the calculation of emission reductions and cost-effectiveness if the local 

agency determines PTO hours are accumulated independently of VMT. 

Where PTO hours and VMT are not accumulated independently, the 

local agency may use either PTO hours or VMT. 

Additional documentation may be requested by the local agency. 

b) Truck electrification infrastructure 

Location and description of facility where truck electrification infrastructure is 

proposed for installation. 

Quantification of current annual truck operations and truck refrigeration unit (TRU) 

operations at the facility. 

Baseline emissions (without the project) for first 10 years of operation of proposed 

truck electrification infrastructure (developed with the concurrence of the local 

agency) this emission estimate shall fully reflect the benefits of all adopted 

regulations including ARB rules for trucks, idling, auxiliary power systems, TRUs, 

and TRUs with generators sets. 

Written project acknowledgement from the site owner (if the applicant does not own 

the site where the equipment will be installed) which acknowledges/agrees to the 

following, at a minimum, for the duration of the project life: 

o The equipment owner will be allowed to install and operate the 

Program-funded equipment at the site address. 

o Program-funded equipment will be the property of the applicant listed in the 

equipment project application. 

o The local agency, ARB, or their designees will be allowed to access the site, 

equipment, and associated records for inspections, Program reviews, or fiscal 

audits. 

Additional documentation may be requested by the local agency. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-11 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

3. Proposed equipment project information

a) Option (1): Repower 

Engine repower data. 

o Engine make, engine model, and engine year. 

o Engine fuel type. 

o Specify 90 percent or 100 percent future operation in California. 

Repower documentation. 

o Documentation of all engine/truck modifications planned as part of the 

repower project. Include description of upgrades to such things as exhaust 

systems, electronics, etc. 

Itemized cost information for eligible expenses (verifiable quote). 

Equipment project funding demonstration. 

o Program dollars requested. 

o Source and amounts of other funding (private, local, other State, federal). 

o Documentation of match funding availability, if requested by the local agency. 

b) Option (2): Replacement 

New truck data. 

o

o Engine model year. 

o Engine fuel type. 

o Specify 90 percent or 100 percent future operation in California. 

Equipment project funding demonstration. 

o Program dollars requested. 

o Source and amounts of other funding (private, local, other State, federal). 

o Documentation of match funding availability, if requested by the local agency. 

c) Option (3): Three-way truck transaction 

Truck A (retrofitted truck) data. 

o Engine model year. 

o ARB-verified retrofit device manufacturer and name of device. 

Truck B (scrapped truck) data. 

o Engine model year. 

o Equipment owner name (if different from Truck A). 

o TRUCRS ID Number. 

o Mailing address. 

o Primary contact name and phone number. 

Truck C (new truck) data. 

o

o Engine model year. 

o Engine fuel type. 

o Specify 90 percent or 100 percent future operation in California. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-12 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Equipment project funding demonstration. 

o Program dollars requested. 

o Source and amounts of other funding (private, local, other State, federal). 

o Documentation of match funding availability, if requested by the local agency. 

d) Option (4): Truck electrification infrastructure 

Truck electrification infrastructure information. 

o Project description and design, including number and location of electrification 

units to be installed, with individual and total power requirements. 

o Equipment vendor(s). 

o Itemized cost information by phase (design, environmental, construction). 

Predicted activity data with new equipment. 

o Estimated annual truck connections to electric power and average connection 

time. 

o Estimated annual TRU connections to electrical power and average 

connection time. 

o Expected power usage for trucks and TRUs (separately), each year for the 

first 10 years of operation. 

Projected emissions and benefits of the project. 

o Emissions with the project over a 10-year period. 

o Emission reductions attributable to the project (beyond those required by law 

or regulation) for a 10-year period beginning in the first year of operation. 

o Demonstration that the weighted emission reductions per State dollar 

invested is equal or better than 0.10 pounds per State dollar. 

Equipment project funding demonstration. 

o Program dollars requested. 

o Funding sources and amounts of other funding (private, local, other State, 

federal). 

o Total project cost (Program dollars requested plus other match funding). 

o Documentation of match funding availability. Equipment owner can provide 

match funding documentation after the time of application, if requested to do 

so by the local agency. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-13 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

D. Scrap Requirements 

In addition to the general scrappage requirements listed in Chapter IV.A.14., specific 

requirements for repower, replacement, and three-way truck transaction projects are 

shown in Table A.1 below. 

Table A.1 Truck Equipment Project Scrap Requirements 

Source 

Category 

Equipment 

Project Option 

Additional Requirements 

Heavy Duty 

Diesel Trucks 

Option (1) 

Repower 

The local agency shall ensure the impound and transport 

of the old engine to the licensed dismantler up to 

30 calendar days after the new engine is placed into 

operation. 

The licensed dismantler must dismantle and destroy the 

old engine within 60 calendar days of receipt. The engine 

destruction must be done in accordance with these 

Guidelines. 

The engine block shall be punctured and destroyed in 

such a manner to eliminate the possibility of future 

operation and use of any components. 

The licensed dismantler shall provide proof of scrappage 

to the local agency within 10 calendar days of the 

destruction of the engine. 

The local agency or its designee must provide digital 

photographs, described below, showing the destruction of 

the old engine. The local agency must receive these 

photos within 10 calendar days of the destruction of the 

engine. 

The following digital photos must be taken and labeled for 

the project file: 

1. Engine tag with serial number. 

2. Destroyed engine block. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-14 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Table A.1 Truck Equipment Project Scrap Requirements (cont.)

Source 

Category 

Equipment 

Project Option 

Additional Requirements 

Heavy Duty 

Diesel Trucks 

Option (2) 

Replacement 

In addition to the requirements listed above for engine 

repower projects, replacement projects require: 

The local agency shall ensure the impound and transport 

of the old truck(s) to the dismantler up to 30 calendar 

days after the replacement vehicle is placed into 

operation. 

The licensed dismantler must dismantle and destroy the 

old truck(s) within 60 calendar days of receipt. The 

destruction must be done in accordance with these 

Guidelines. 

Sever the old vehicle frame rails to ensure that the 

vehicle is rendered useless and to prevent repeated use. 

The following digital photos must be taken and labeled for 

the project file: 

1. Engine tag with serial number. 

2. Destroyed engine block either inside or outside truck 

body. 

3. Vehicle identification number (VIN) printed by 

manufacturer inside cab or from the vehic

rail. 

4. Truck view from front angle capturing entire truck, 

including readable license plate when available. 

The equipment owner or licensed dismantler must file a 

VIN hold with DMV and submit either a -

documentation must be verified by ARB to ensure that 

the scrapped equipment is permanently removed from 

service. 

The licensed dismantler shall provide proof of scrappage 

and a copy of the form submitted to DMV (REG 488C, 

REG 42, or substitute documentation as described 

above) to the local agency within 10 calendar days of the 

destruction of the vehicle. 

Option (3) 

Three-Way 

Truck 

Transaction 

Truck B (old truck) must be scrapped in accordance with 

the equipment project scrap requirements listed in 

Option (2). 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-15 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

E. Post-Inspection 

For truck replacement equipment projects, the post-inspection shall occur within 

60 calendar days after the old truck(s) is delivered to a certified dismantler. 

For truck stop/distribution equipment projects, the post-inspection shall occur within 

60 calendar days after the equipment is fully operational. 

Table A.2 Truck Equipment Post-Inspection Requirements 

Source 

Category 

Equipment 

Project Option 

Additional Requirements 

Heavy Duty 

Diesel Trucks 

Option (1) 

Repower 

Name, address, and telephone number of company(s) 

that installed the new engine. 

Engine make and model year. 

Engine family name and number. 

Engine serial number. 

Date the new engine was installed. 

If not in the application file, copy of ARB Executive Order 

documenting that the new engine meets 2010 emissions. 

The ARB Executive order supersedes the engine tag in 

case of conflict in the emission levels shown. 

Options (2) & (3) 

Replacement 

and Three-way 

Truck 

Transaction 

Vehicle type. 

Vehicle identification number (VIN). 

Vehicle make. 

Fuel type. 

Vehicle license plate number. For new vehicles, the 

equipment owner shall provide: 

o Invoice including the cost of tax and license fees 

indicating the intent to register with the DMV. 

o Vehicle license plate number with the first annual 

report to the local agency. 

CA Highway Patrol number. 

Engine make and model year. 

Engine family name and number. 

If not in the application file, copy of ARB Executive Order 

documenting that the replacement truck engine meets 

2010 emissions. The ARB Executive order supersedes 

the engine tag in case of conflict in the emission levels 

shown. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-16 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Table A.2 Truck Equipment Post-Inspection Requirements (cont.)

Source 

Category 

Equipment 

Project Option 

Additional Requirements 

Heavy Duty 

Diesel Trucks 

Option (4) Truck 

Electrification 

Infrastructure 

Name of power system manufacturer. 

Serial number and date of manufacture. 

Rated amperage/voltage. 

/or external 

air conditioning/power system is operational. 

Inspection shall include verification of operation by 

connecting heavy duty truck cab and/or transport 

refrigeration unit (as appropriate) to a random number of 

pedestals or external air conditioning/power system. 

Inspections: 

o An initial inspection shall be completed within 

60 calendar days of installed and fully operational 

equipment. 

The initial inspection shall include a review of 

data for first year of operation. 

o A second inspection (which corresponds to the 

proper post-inspection) shall be completed within 

60 calendar days of owner completion of first year of 

operation. 

Reimbursement of equipment costs can only be 

requested after obtaining a satisfactory second 

inspection.

F. Recordkeeping Requirements 

Equipment owners shall retain, at a minimum, all documents, invoices, and 

correspondence associated with the application award, contract, purchase, installation, 

equipment operation (and if applicable, registration, insurance, and warranty), and 

reporting for at least 2 years after the end of the equipment project contact term or 

3 years after final payment, whichever is later. Records shall be readily available and 

accessible to the local agency, ARB, or ARB designee upon request for the purposes of 

ongoing evaluations, Program reviews, or fiscal audits. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-17 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

G. Annual Reporting Requirements 

1. Heavy duty diesel trucks 

Equipment owners shall be responsible for annual reporting to the local agency. The 

equipment owner shall submit annual reports for the equipment project life. The 

Contact information (owner name, address, phone, etc.). 

Proof of current California registration. 

Fleet size. 

Current odometer reading, including the date read (estimate total vehicle mileage if 

odometer is missing or broken). 

Certification of annual California VMT since last report. 

Certification of the required 90 percent California or 100 percent California-only 

operation. 

Certification of at least 50 percent of travel within the four California trade corridors 

as well as provide the percentage of annual VMT in the following: 

o Bay Area trade corridor. 

o Central Valley trade corridor. 

o Los Angeles/Inland Empire trade corridor. 

o San Diego/Border trade corridor. 

Certification of insurance. 

Certification that the bond-funded project was operated in accordance with the 

signed contract, and that all information submitted is true and accurate. 

Documentation of the number of port/railyard visits within 12 month period. Local 

agencies may use alternate methods to verify the port/railyard visits including, but 

not limited to gate activity information from ports. This reporting requirement applies 

only to trucks serving ports and intermodal railyards receiving FY2007-08 (Year 1) 

funding. 

Other information as requested by the local agency. 

2. Truck electrification infrastructure 

Equipment owners shall be responsible for annual reporting to the local agency. The 

equipment owner shall submit annual reports for the equipment project life. The 

equipment owner reports shall include, but are not limited to: 

Contact information (owner name, company, address, phone). 

Facility location.

Project completion date.

Actual number of truck and TRU connections to equipment per unit (parking space) 

each month in the reporting period. 
Proposition 1B: Goods Movement Emission Reduction Program Final 2013 Guidelines for Implementation 

Appendix A. Project Specifications for A-18 January 2013 

FY2012-13 (Year 4) and Later Funds Heavy Duty Diesel Trucks 

Actual number of hours the equipment was used per unit (parking space) each 

month in the reporting period. Include only equipment hours that enabled usage of 

heating and cooling to the cab or electrical power to TRUs or auxiliary power 

systems. 

Actual electrical usage by trucks or equipment documented by electric utility billing 

statements, electric meter readings, equipment monitoring data or other approved 

method in the reporting period. Include only electrical power that enabled usage of 

heating and cooling to the cab or electrical power to TRUs or auxiliary power 

systems. 

Date, duration, and general description of any equipment failure or other event that 

prevented trucks from using the system for more than 1 week. 

Certification of insurance. 

Signed certification statement that the bond-funded project was installed and is 

operating as it was approved in the post-inspection and that all information 

submitted to the local agency is true and accurate. 

Other information as requested by the local agency. 

In addition to annual reporting, the equipment owner shall be responsible for quarterly 

reporting of the above items to the local agency during the first year of operation. 

Quarterly reports must include monthly equipment connections, monthly operational 

hours, and electricity usage during the reporting period.