[Federal Register Volume 69, Number 237 (Friday, December 10, 2004)]
[Notices]
[Pages 71803-71804]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-27129]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on January 10, 2005, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on November 24, 
2004, to the House Committee on Government Reform, the Senate Committee 
on Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: Dated December 6, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DPR 30

SYSTEM NAME:
    Department of Defense Readiness Reporting System (DRRS).

System location:
    Office of the Secretary of Defense, Office of the Under Secretary 
of Defense for Personnel and Readiness, Director of Readiness, 
Programming and Assessment, 4000 Defense Pentagon, Washington, DC 
20301-4000.
    Military Major Commands of the U.S. Air Force, U.S. Army, U.S. Navy 
and U.S. Marine Corps. For a complete list of mailing addresses, 
contact the system manager.

Categories of individuals covered by the system:
    All active duty, National Guard, and Reserve Military service 
members of the Air Force, Navy, Army, Marine Corps, and approved 
foreign military personnel assigned/attached to a readiness reporting 
unit under the auspices of Department of Defense Readiness Reporting 
guidelines and procedures.

Categories of Records in the system:
    The system will display record/information pertaining to readiness-
related decision making data that measures capability ot accomplish 
assigned missions at all DoD levels to include human resource status 
information on amount required authorized and assigned and limited 
individual personnel readiness data to include by name/Social Security 
Number, employer, rank/grade, duty status, and skill specialty. Data 
related to an individual is as follows:
    Readiness resource data (rank/grade, duty status, skill specialty, 
and deployability) and related reason codes for readiness posture can 
be acquired and displayed for an individual. DDRS will never display 
full Social Security Numbers for system users.

Authority for maintenance of the system:
    10 U.S.C. 117, Readiness Reporting Sytem: Establishment; Reporting 
to Congressional Committees; 10 U.S.C. 113, Secretary to Defense; DoD 
Directive 5149.2, Senior Readiness Oversight Council; DoD Directive 
7730.65, Department of Defense Readiness Reporting System; and E.O. 
9397 (SSN).

Purpose(s):
    The Defense Readiness Reporting System (DRRS) provides the means to 
manage and report the readiness of the Department of Defense and its 
subordinate Components to execute the National Military Strategy as 
assigned by the Secretary of Defense in the Defense Planning Guidance, 
Contingency Planning Guidance, Theater Security Cooperation Guidance, 
and the Unified Command Plan. DRRS builds upon the processes and 
readiness

[[Page 71804]]

assessment tools used in the Department of Defense to establish a 
capabilities-based, adaptive, near real-time readiness reporting 
system.
    All DoD Components will use the DRRS information to identify 
critical readiness deficiencies, develop strategies for rectifying 
these deficiencies, and ensure they are addressed in appropriate 
program/budget planning or other DoD management systems.
    The major subsystems of the Defense Readiness Reporting System 
include:
    (a) The Enhanced Status of Resources and Training System (ESORTS) 
is an automated, near real-time readiness reporting system that 
provides resource standards and current readiness status for 
operational forces and defense support organizations in terms of their 
ability to perform their mission essential tasks. ESORTS allows users 
electronic access into multiple readiness community data sources using 
ESORT tools to view readiness-reporting data in a uniform fashion from 
any readiness data source.
    (b) The Planning and Assessment Tools Suite (PATS) provides the 
capability to assess plans using real unit data gathered from ESORTS; 
test feasibility form forces, logistics, and other aspects and assesses 
the ability to execute multiple plans under the National Military 
Strategy; and supports rapid, adaptive planning in response to 
contingencies.
    DDRS will employ Networks and Information Integration (NII) 
approved web-servicing techniques to acquire and share DRRS readiness 
information. DRRS will obtain readiness related personnel data from the 
Army Human Resource Center's Integrated Total Army Personnel Database 
(ITAPDB), Air Force's Military Personnel Data System (MilPDS), Navy's 
Type Command Readiness Management System (TRMS) and Marine Corps' 
Marine Corps Total Force System (MCTFS).
    DRRS readiness assessment process are supported by web service 
agents that gather information from primary source data in the net-
centric environment and perform analysis and web service notification. 
Data sources expose their readiness related data to DRRS by mapping 
their data to the DRRS Readiness Markup Language (RML) specification 
and expose it as a Web service. In this case, a Web service is a self-
contained, modular unit of software application logic. Using the RML, 
data source providers can share their data directly with DRRS/ESORTS 
users in a consistent and meaningful way not tied to any one specific 
software platform. Once data source providers expose their selected 
data using Web services, the data can be repurposed for other approved 
readiness and DoD-wide uses. DRRS will operate in a Secret Internet 
Protocol Network (SIPRNet) environment where exposure will be limited 
to appropriately cleared personnel.
    DDRS will permit commanders to obtain pertinent readiness data 
personnel assigned/attached to their units.

Routine users of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may be disclosed outside the DoD as routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
OSD compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage medium.

Retrievability:
    Retrieved by individual's name and Social Security Number.

Safeguards:
    Access to the Defense Readiness Reporting System is limited to 
authorized and appropriately cleared personnel as determined by the 
system manager. Defense Readiness Reporting System information/records 
are maintained in a controlled facility. Physical entry is restricted 
by use of locks, guards, and is accessible only to authorized, cleared 
personnel. Access to information/records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by passwords, which are 
changed periodically.

Retention and disposal:
    Disposition pending (treat records as permanent until the National 
Archives and Records Administration has approved the retention and 
disposition schedule).

System manager(s) and address:
    Director of Readiness, Programming and Assessment, Office of the 
Secretary of Defense, Office of the Under Secretary Defense for 
Personnel and Readiness, 4000 Defense Pentagon, Washington, DC 20301-
4000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local commander. For a complete list of mailing addresses, 
contact the system manager.
    Individual should provide their full name, Social Security Number, 
and military status or other information verifiable from the record 
itself.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the local 
commander. For a complete list of mailing addresses, contact the system 
manager.
    Individual should provide their full name, Social Security Number, 
and military status or other information verifiable from the record 
itself.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from DoD Staff, field installations and 
automated data systems for personnel and training.

Exemptions claimed for the system:
    None.

[FR Doc. 04-27129 Filed 12-9-04; 8:45 am]
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