[Federal Register Volume 69, Number 243 (Monday, December 20, 2004)]
[Notices]
[Pages 75937-75938]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-27700]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy.

ACTION:  Notice to add a system of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on January 19, 2005, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations, DNS10, (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on December 13, 2004, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996 (61 
FR 6427, February 20, 1996).

    Dated: December 14, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
NM07010-1

System Name:
    DON Non-Appropriated Funds Standard Payroll System.

System Location:
    Non-appropriated activities in the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at http://neds.daps.dla.mil/sndl.htm.

Categories of Individual's Covered by the System:
    Department of the Navy non-appropriated fund employees.

Categories of Records in the System:
    Time and attendance records; personal payroll data listings; 
correspondence; combined payroll checks and employee leave and earnings 
statements; Federal, state, and city tax reports and or tapes; and 
individual pay and leave records.

Authority for Maintenance of the System:
    10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).

Purpose(s):
    To compute employees' pay entitlements and deductions and issue 
payroll checks for amounts due; to withhold amounts due for Federal, 
state, and city taxes, to remit withholdings to the taxing authorities, 
and to report earnings and tax collections; and upon request of 
employees, to deduct specified amounts from earnings for charity, union 
dues, and for allotments to financial organizations.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service to record wages earned, tax 
withheld, and social security information.
    To state revenue departments to credit employee's state 
withholding.
    To state employment agencies which require wage information to 
determine eligibility of unemployment compensation benefits of former 
employees.
    To city revenue departments of appropriate cities to credit 
employees for city tax withheld.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Disclosure to Consumer Reporting Agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting

[[Page 75938]]

Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 
(31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the 
collection of outstanding debts owed to the Federal government, 
typically to provide an incentive for debtors to repay delinquent 
Federal government debts by making these debts part of their credit 
records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number), the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and on automated storage media.

Retrievability:
    Name and/or Social Security Number (SSN).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and who are 
properly screened and cleared for need-to-know. Records are stored in 
security file containers/cabinets and safes, protected by guards, and 
controlled by personnel screening, visitor registers and computer 
system software.

Retention and Disposal:
    Paper records are destroyed 10 years after employment is 
terminated. Electronic records are maintained and purged by payroll 
contractor and destroyed in the 7th year after origination.

System Manager(s) and Address:
    Policy Official: Commander, Navy Installations Millington 
Detachment, 5720 Integrity Drive, Millington, TN 38055-6500.
    Record Holder: Non-appropriated fund activities in the Department 
of the Navy. Official mailing addresses are published in the Standard 
Navy Distribution List that is available at http://neds.daps.dla.mil/sandl.htm.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy distribution List that is 
available at http://neds.daps.dla.mil/sndl.htm.
    The request should include full name, Social Security Number, 
address of the individual concerned and should be signed.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the standard Navy Distribution List that is 
available at http://neds.daps.dla.mil/sndl.htm.
    The request should include full name, Social Security Number, 
address of the individual concerned and should be signed.

Contesting Record Procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record Source Categories:
    Individual; employee's supervisor; local Morale, Welfare, and 
Recreation (MWR) Activities' Personnel Offices; Internal Revenue 
Service; credit bureaus; Commander, Navy Installations Command, 
Millington Detachment; and contractors who process payroll Navy MWR 
activities.

Exemptions Claimed for the System:
    None.
[FR Doc. 04-27700 Filed 12-17-04; 8:45 am]
BILLING CODE 5001-06-M