caBIG® Patient Study Calendar (PSC) 


Clinical Study Participant Schedule Management 


National Cancer Institute 

U.S. Department 

of HealtH anD 

HUman ServiceS 

national institutes 

of Health 

Managing patient schedules, events, and activities requires acute attention to detail and accuracy 

to assure that patients receive the best treatment possible and that clinical protocol is followed 

consistently. In the past, patient study calendar administration has been fragmented and managed 

through a combination of paper, appointment cards, Microsoft Outlook®, and other proprietary 

scheduling systems. 

The caBIG® Patient Study Calendar (PSC) is an open-source, standards-based software application 

intended for use by organizations to centrally and consistently manage study participant schedules 

in clinical trials. PSC is a Web-based application that provides the ability to create, edit, and version 

study calendar templates to assure treatment consistency and protocol compliance. If PSC is used 

in conjunction with the caBIG® Clinical Trials Suite, the patient’s study calendar can be generated 

automatically when a patient is registered in the participant registry application, Cancer Central 

Clinical Participant Registry (C3PR). PSC can also be used as a stand-alone application and patients 

can be entered manually to generate their study calendar based on the protocol template. Patient 

coordinators can view patient calendars, export them into Outlook® or iCal®, track patient events 

and activities as they occur, and reschedule activities as necessary throughout the life cycle of a study. 

When an event is rescheduled, PSC automatically adjusts the patient’s remaining schedule according 

to the protocol template. 

PSC is extremely flexible and accommodates all types of studies (including multi-site studies), and 

offers the ability to export and share protocol templates with other organizations or sites running 

separate instances of PSC. 

PSC 2.0 has been enhanced to leverage the National Cancer Institute’s services-based enterprise 

architecture. When users select study personnel and participating organizations in PSC they are 

selecting from a curated global list. Through this process, errors and inconsistencies are eliminated, 

and standards are enforced. 

PSC interface 

Categories of Use 

Biospecimens Data Sharing Imaging Proteomics 

Clinical Trials Genome Annotation Microarrays Translational Research 

Management Infrastructure Pathways Vocabularies 

Data Analysis 

& Statistical Tools 
 

 

 

 

caBIG® Patient Study Calendar (PSC) 

Clinical Study Participant Schedule Management 

Technical 

Specifications 

•	Database	(PostgreSQL	

or Oracle) 

•	Application	container		

(Tomcat) 

•	 caGrid	(optional,	needed		

for multi-site interactions 

and deployment as part 

of the caBIG® Clinical 

Trials Suite) 

Features 

•		Features	a	user-friendly	dashboard	interface

•	 Creates	templates	to	represent	the	events	and	activities	within	a	study	

•	 Manages	access	to	templates	within	a	multi-site	environment

•	 Imports	and	exports	study	templates

•	 Provides	future	and	historical	views	of	patient	activities	

•	 Provides	aggregate	view	of	all	patient	activities	for	a	coordinator

•	 Manages	changes	to	templates	based	on	protocol	amendments		

•	 Manages	re-consent	of	patients	on	a	study

•	 Generates	reports	using	a	flexible	reporting	interface

•	 Receives	Adverse	Event	notifications	from	the	Adverse	Event	Reporting	

System	(caAERS)	and	displays	them	in	the	patient	calendar

•	 Provides	a	link	to	Lab	Viewer	from	patient	calendar

•	 Receives	patient	registration	from	C3PR

Other caBIG® 

Clinical Trials Suite 

Components 

•	 caBIG®	Adverse	Event	

Reporting	System	(caAERS)

•	 caBIG® Central Clinical 

Participant Registry (C3PR) 

•	 caBIG® Clinical Connector 

•	 caBIG® Integration Hub 

•	 caBIG®	Lab	Viewer

CTMS Forums https://cabig-kc.nci.nih.gov/CTMS/forums 

CTMS Knowledge Center https://cabig-kc.nci.nih.gov/CTMS/KC 

Primary Workspace Clinical Trials Management Systems (CTMS) 

https://cabig.nci.nih.gov/workspaces/CTMS/ 

Tool Overview Page https://cabig.nci.nih.gov/tools/PatientStudyCalendar 

https://list.nih.gov/archives/cabig_ctms_cond_sig.html CTMS LISTSERVS 

https://list.nih.gov/archives/cabig_ctms-l.html 

Resources 

caBIG® Tool Inventory https://cabig.nci.nih.gov/inventory 

caBIG® Support Service Providers https://cabig.nci.nih.gov/esn/service_providers 

NCI Center for Bioinformatics ncicb@pop.nci.nih.gov Applications Support 

niH publication no. 10-7432 caBIG® Product Representative caBIGproductRep@nih.gov 

Updated December 2009 

caBIG

® Patient Study Calendar (PSC)