Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices 30259 

(3) Fax: 703–235–4981, Attn: Michael 

A. Echols. 

(4) Mail: Michael A. Echols, Director, 

JPMO–ISAO Coordinator, NPPD, 

Department of Homeland Security, 245 

Murray Lane, Mail Stop 0615, Arlington 

VA 20598–0615. 

To avoid duplication, please use only 

one of these four methods. All 

comments must either be submitted to 

the online docket on or before July 10, 

2015, or reach the Docket Management 

Facility by that date. 

Authority: 6 U.S.C. 131–134; 6 CFR. 29; 

E.O. 13691. 

Dated: May 13, 2015. 

Andy Ozment, 

Assistant Secretary, Cybersecurity and 

Communications, National Protection and 

Programs Directorate, Department of 

Homeland Security. 

[FR Doc. 2015–12691 Filed 5–26–15; 8:45 am] 

BILLING CODE 9110–9P–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2015–0025] 

Privacy Act of 1974; Department of 

Homeland Security Office of 

Operations Coordination and 

Planning–004 Publicly Available Social 

Media Monitoring and Situational 

Awareness Initiative System of 

Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of an updated Privacy 

Act system of records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and reissue a current Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/Office of Operations 

Coordination and Planning–004 

Publicly Available Social Media 

Monitoring and Situational Awareness 

Initiative System of Records.’’ The 

Office of Operations Coordination and 

Planning National Operations Center 

created the Publicly Available Social 

Media Monitoring and Situational 

Awareness Initiative to assist the 

Department of Homeland Security 

(DHS) and its Components involved in 

fulfilling DHS’s statutory responsibility 

to provide situational awareness. As a 

result of a biennial review of this 

system, the Department of Homeland 

Security/Office of Operations 

Coordination and Planning is updating 

this system of records notice to (1) 

clarify the information that may be 

collected about anchors, newscasters, or 

other on-scene reporters; (2) permit the 

collection of information about current 

and former public officials who are 

potential victims of incidents or 

activities related to Homeland Security; 

(3) clarify the system classification 

level; and (4) clarify the record source 

categories. This updated system will 

continue to be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

June 26, 2015. This updated system will 

be effective June 26, 2015. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2015–0025 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: (202) 343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Michael Page, (202) 357–7626, Privacy 

Point of Contact, Office of Operations 

Coordination and Planning, Department 

of Homeland Security, Washington, DC 

20528. For privacy questions, please 

contact: Karen L. Neuman, (202) 343– 

1717, Chief Privacy Officer, Privacy 

Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) Office of 

Operations Coordination and Planning 

(OPS) proposes to update and reissue a 

current DHS system of records titled, 

‘‘DHS/OPS–004 Publicly Available 

Social Media Monitoring and 

Situational Awareness Initiative System 

of Records.’’ 

The DHS/OPS–004 Publicly Available 

Social Media Monitoring and 

Situational Awareness Initiative System 

of Records allows the DHS/OPS 

National Operations Center (NOC) to 

fulfill its mandate to provide situational 

awareness and a common operating 

picture for the entire Federal 

Government, and for state, local, and 

tribal governments as appropriate, and 

to ensure that critical terrorism and 

disaster-related information reaches 

government decision-makers. 6 U.S.C. 

321d(b). As a result of a biennial review 

of this system, DHS is updating this 

SORN to (1) clarify that the fifth 

category of individuals may include any 

of the categories of records for anchors, 

newscasters, or on-scene reporters; (2) 

expand the sixth category of individuals 

to include current and former public 

officials who are potential victims of 

incidents or activities related to 

Homeland Security; (3) limit the system 

classification to Unclassified and For 

Official Use Only; and (4) update the 

record source categories to clarify that 

all records within this system are 

collected from publicly available social 

media Web sites. 

As described in the DHS/OPS/PIA– 

004 Publicly Available Social Media 

Monitoring and Situational Awareness 

Initiative Privacy Impact Assessment 

and associated updates (which are 

available on the DHS Privacy Office 

Web site at http://www.dhs.gov/

privacy), the NOC monitors publicly 

available online forums, blogs, public 

Web sites, and message boards. Through 

the use of publicly available search 

engines and content aggregators, the 

NOC monitors activities on social media 

for information it can use to provide 

situational awareness and establish a 

common operating picture. The NOC 

gathers, stores, analyzes, and 

disseminates relevant and appropriate 

de-identified information to federal, 

state, local, and foreign governments, 

and private sector partners authorized to 

receive situational awareness and a 

common operating picture. Under this 

initiative, OPS generally does not: (1) 

Actively seek personally identifiable 

information (PII); (2) post any 

information; (3) actively seek to connect 

with other internal/external personal 

users; (4) accept other internal/external 

personal users’ invitations to connect; or 

(5) interact on social media sites. 

However, OPS is permitted to establish 

user names and passwords to form 

profiles and follow relevant 

government, media, and subject matter 

experts on social media sites in order to 

use search tools under established 

criteria and search terms for monitoring 

that supports providing situational 

awareness and establishing a common 

operating picture. Furthermore, PII on 

the following categories of individuals 

may be collected when it lends 

mstockstill on DSK4VPTVN1PROD with NOTICES

30260 Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices 

credibility to the report or facilitates 

coordination with federal, state, local, 

tribal, territorial, foreign, or 

international government partners: (1) 

U.S. and foreign individuals in extremis 

situations involving potential life or 

death circumstances; (2) Senior U.S. and 

foreign government officials who make 

public statements or provide public 

updates; (3) U.S. and foreign 

government spokespersons who make 

public statements or provide public 

updates; (4) U.S. and foreign private 

sector officials and spokespersons who 

make public statements or provide 

public updates; (5) Anchors, 

newscasters, or on-scene reporters who 

are known or identified as reporters in 

their post or article or who use 

traditional or social media in real time 

to keep their audience situationally 

aware and informed; (6) public officials, 

current and former, who are victims or 

potential victims of incidents or 

activities related to Homeland Security 

and; (7) known terrorists, drug cartel 

leaders, or other persons known to have 

been involved in major crimes or terror 

of Homeland Security interest who are 

killed or found dead. 

The NOC will identify and monitor 

only information needed to provide 

situational awareness and establish a 

common operating picture. The NOC 

will use this information to fulfill the 

statutory mandate set forth in 6 U.S.C. 

321d(b) to include the sharing of 

information with foreign governments 

and the private sector as otherwise 

authorized by law. 

DHS is authorized to implement this 

program primarily through 6 U.S.C. 121; 

44 U.S.C. 3101; Executive Order (E.O.) 

13388; 6 U.S.C. 321d; and Homeland 

Security Presidential Directive 5. 

Routine uses contained in this notice 

include sharing with the Department of 

Justice (DOJ) for legal advice and 

representation; to a congressional office 

at the request of an individual; to NARA 

for records management; to contractors 

in support of their contract assignment 

to DHS; to appropriate federal, state, 

tribal, local, international, foreign 

agency, or other appropriate entity 

including the privacy sector in their role 

aiding OPS in their mission; to agencies, 

organizations, or individuals for the 

purpose of audit; to agencies, entities, or 

persons during a security or information 

compromise or breach; or to an agency, 

organization, or individual when there 

could potentially be a risk of harm to an 

individual. This system of records is not 

subject to the Paperwork Reduction Act 

because DHS is not requesting specific 

information from the public. 

Consistent with DHS’s information 

sharing mission, information contained 

in the DHS/OPS–004 Publicly Available 

Social Media Monitoring and 

Situational Awareness Initiative System 

of Records may be shared with other 

DHS Components, as well as 

appropriate federal, state, local, tribal, 

territorial, foreign, or international 

government agencies. This sharing will 

take place only after DHS determines 

that the receiving DHS Component or 

agency has a verifiable need to know the 

information to carry out national 

security, law enforcement, immigration, 

intelligence, or other functions 

consistent with the routine uses set 

forth in this system of records notice. 

This updated system will be included 

in DHS’s inventory of record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which federal government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. The Privacy Act defines 

‘‘individual’’ as a U.S. citizen or a 

lawful permanent resident. As a matter 

of policy, DHS extends administrative 

Privacy Act protections to all 

individuals when systems of records 

maintain information on U.S. citizens, 

lawful permanent residents, and 

visitors. 

Below is the description of the DHS/ 

OPS–004 Publicly Available Social 

Media Monitoring and Situational 

Awareness Initiative System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

System of Records 

Department of Homeland Security 

(DHS)/Office of Operations 

Coordination and Planning (OPS)–004. 

SYSTEM NAME: 

DHS/OPS–004. 

SECURITY CLASSIFICATION: 

Unclassified, For Official Use Only. 

SYSTEM LOCATION: 

Records are maintained at the 

Department of Homeland Security 

(DHS) Office of Operations Coordination 

and Planning (OPS) National Operations 

Center (NOC) Headquarters in 

Washington, DC and field locations. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

the system may include: 

• U.S. and foreign individuals in 

extremis situations involving potential 

life or death circumstances; 

• Senior U.S. and foreign government 

officials who make public statements or 

provide public updates; 

• U.S. and foreign government 

spokespersons who make public 

statements or provide public updates; 

• U.S. and foreign private sector 

officials and spokespersons who make 

public statements or provide public 

updates; 

• Anchors, newscasters, or on-scene 

reporters who are known or identified 

as reporters in their post or article or 

who use traditional or social media in 

real time to keep their audience 

situationally aware and informed; 

• Current and former public officials 

who are victims or potential victims of 

incidents or activities related to 

Homeland Security; and 

• Known terrorists, drug cartel 

leaders, or other persons known to have 

been involved in major crimes or terror 

of Homeland Security interest (e.g., 

mass shooters such as those at Navy 

Yard or Los Angeles airport), who are 

killed or found dead. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in the system 

may include: 

• Full name; 

• Affiliation; 

• Position or title; and 

• Publicly available user ID. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

6 U.S.C. 121; 44 U.S.C. 3101; 

Executive Order (E.O.) 13388; Office of 

Operations Coordination and Planning 

Delegation 0104; and Homeland 

Security Presidential Directive 5. 

PURPOSE(S): 

The purpose of this system is to fulfill 

the DHS Office of Operations and 

Coordination’s (OPS) statutory 

responsibility to provide situational 

awareness and establish a common 

operating picture for the entire Federal 

Government, and for state, local, and 

tribal governments as appropriate, and 

to ensure that critical disaster-related 

information reaches government 

decision makers. DHS/OPS NOC may 

share information with private sector 

and international partners when 

necessary, appropriate, and authorized 

by law. 

mstockstill on DSK4VPTVN1PROD with NOTICES

Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices 30261 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including Offices of the U.S. Attorneys, 

or other federal agencies conducting 

litigation or in proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation or proceedings and one of 

the following is a party to the litigation 

or proceedings or has an interest in such 

litigation or proceedings: 

1. DHS or any Component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

when DOJ or DHS has agreed to 

represent the employee; or 

4. The U.S. or any agency thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To appropriate federal, state, local, 

tribal, or foreign governmental agencies 

or multilateral governmental 

organizations for the purpose of 

protecting the vital interests of a data 

subject or other persons, including to 

assist such agencies or organizations in 

preventing exposure to or transmission 

of a communicable or quarantinable 

disease or to combat other significant 

public health threats; appropriate notice 

will be provided of any identified health 

threat or risk. 

H. To the entire federal government, 

to state, local, and tribal governments, 

and to appropriate private sector 

individuals within the Critical 

Infrastructure Key Resources 

Community to provide situational 

awareness and establish a common 

operating picture and to ensure that 

critical disaster-related information 

reaches government decision makers 

when PII lends credibility to the report 

or facilitates coordination with 

interagency or international partners. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

DHS/OPS stores records in this 

system electronically or on paper in 

secure facilities in a locked drawer 

behind a locked door. The records may 

be stored on magnetic disc, tape, and 

digital media. 

RETRIEVABILITY: 

Much of the data within this system 

does not pertain to an individual; rather, 

the information pertains to locations, 

geographic areas, facilities, and other 

things or objects not related to 

individuals. However, some personal 

information may be captured. Most 

information is stored as free text and 

any word, phrase, or number is 

searchable. 

SAFEGUARDS: 

DHS/OPS safeguards records in this 

system according to applicable rules 

and policies, including all applicable 

DHS automated systems security and 

access policies. OPS has imposed strict 

controls to minimize the risk of 

compromising the information that is 

being stored. Access to the computer 

system containing the records in this 

system is limited to those individuals 

who have a need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RETENTION AND DISPOSAL: 

In accordance with NARA records 

schedule #N1–563–08–23, OPS 

maintains records for 5 years. 

SYSTEM MANAGER AND ADDRESS: 

Director, Office of Operations 

Coordination and Planning, National 

Operations Center, U.S. Department of 

Homeland Security, Washington, DC 

20528. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Chief Privacy 

Officer or OPS Freedom of Information 

Act Officer (FOIA), whose contact 

information can be found at http://

www.dhs.gov/foia under ‘‘FOIA Contact 

Information.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her, the individual may submit the 

request to the Chief Privacy Officer and 

Chief FOIA Officer, Department of 

Homeland Security, 245 Murray Drive 

SW., Building 410, STOP–0655, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the DHS 

Privacy Act regulations set forth in 6 

CFR part 5, subpart B. You must first 

verify your identity, meaning that you 

must provide your full name, current 

address, and date and place of birth. 

You must sign your request, and your 

signature must either be notarized or 

submitted under 28 U.S.C. 1746, a law 

that permits statements to be made 

under penalty of perjury as a substitute 

for notarization. While no specific form 

is required, you may obtain forms for 

this purpose from the Chief Privacy 

Officer and Chief Freedom of 

Information Act Officer, http://

www.dhs.gov/foia or (866) 431–0486. In 

addition, you should: 

mstockstill on DSK4VPTVN1PROD with NOTICES

30262 Federal Register / Vol. 80, No. 101 / Wednesday, May 27, 2015 / Notices 

• Explain why you believe the 

Department would have information on 

you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; 

If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without the above information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Information contained in this system 

is obtained from publicly available 

social media Web sites. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: May 13, 2015. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2015–12692 Filed 5–26–15; 8:45 am] 

BILLING CODE 9110–9A–P 

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR–5853–N–04] 

60-Day Notice of Proposed Information 

Collection: CDBG–DR Expenditure 

Deadline Extension Request Template 

(Pub. L. 113–2 Grantees Only) 

AGENCY: Office of the Assistant 

Secretary for Community Planning and 

Development, HUD. 

ACTION: Notice. 

SUMMARY: HUD is seeking approval from 

the Office of Management and Budget 

(OMB) for the information collection 

described below. In accordance with the 

Paperwork Reduction Act, HUD is 

requesting comment from all interested 

parties on the proposed collection of 

information. The purpose of this notice 

is to allow for 60 days of public 

comment. 

DATES: Comments Due Date: July 27, 

2015. 

ADDRESSES: Interested persons are 

invited to submit comments regarding 

this proposal. Comments should refer to 

the proposal by name and/or OMB 

Control Number and should be sent to: 

Colette Pollard, Reports Management 

Officer, QDAM, Department of Housing 

and Urban Development, 451 7th Street 

SW., Room 4176, Washington, DC 

20410–5000; telephone 202–402–3400 

(this is not a toll-free number) or email 

at Colette.Pollard@hud.gov for a copy of 

the proposed forms or other available 

information. Persons with hearing or 

speech impairments may access this 

number through TTY by calling the tollfree Federal Relay Service at (800) 877– 

8339. 

FOR FURTHER INFORMATION CONTACT: 

Christopher Narducci, Community 

Planning and Development Specialist, 

Department of Housing and Urban 

Development, 451 7th Street SW., 

Washington, DC 20410; email 

Christopher.j.Narducci@hud.gov 

telephone(202) 402–2705. This is not a 

toll-free number. Persons with hearing 

or speech impairments may access this 

number through TTY by calling the tollfree Federal Relay Service at (800) 877– 

8339. 

Copies of available documents 

submitted to OMB may be obtained 

from Ms. Pollard. 

SUPPLEMENTARY INFORMATION: This 

notice informs the public that HUD is 

seeking approval from OMB for the 

information collection described in 

section A. 

A. Overview of Information Collection 

Title of Information Collection: 

CDBG–DR Expenditure Deadline 

Extension Request Template (Pub. L. 

113–2 Grantees Only). 

OMB Approval Number: 2506–0206. 

Type of Request: Extension of 

currently approved collection. 

Form Number: NA. 

Description of the need for the 

information and proposed use: This 

information collection is being 

conducted by the Office of Community 

Planning and Development, Office of 

Block Grant Assistance to assist the 

Secretary of HUD in determining, as 

required by section 904(c) under title IX 

of the Disaster Relief Appropriations 

Act, 2013 (Pub. L. 113–2, enacted 

January 29, 2013), whether to grant 

extensions of the twenty-four month 

expenditure deadline for grantees 

(Entitlement communities, States and 

units of general local governments) 

receiving funds under the Act. 

Respondents: Entitlement 

communities, Nonprofits, States and 

units of general local governments with 

Community Development Block Grant 

(CDBG) disaster recovery grants 

pursuant to the Disaster Relief 

Appropriations Act, 2013 (Pub. L. 113– 

2). Thirty-four (34) CDBG–DR grantees 

are held to the 24-month requirement 

and are thus eligible to submit 

information through this template to 

request an extension. 

Estimated Number of Respondents: 

See Chart 1. 

Estimated Number of Responses: See 

Chart 1. 

Frequency of Response: See Chart 1. 

Average Hours per Response: See 

Chart 1. 

Total Estimated Burdens: See Chart 1. 

CHART 1—2-YEAR EXPENDITURE DEADLINE EXTENSION REQUEST

Information 

collection 

Number of 

respondents 

Frequency of 

response 

Total 

responses 

Burden hour 

per response 

Total 

burden 

hours 

Hourly 

cost per 

response 

Total cost 

CDBG–DR Expenditure Deadline Extension Request Template (P.L. 113–2 Grantees 

Only) ....................................... 34 3 102 24 2,448 $24.34 $59,584.32 

mstockstill on DSK4VPTVN1PROD with NOTICES