2017 SmartWay Barge Carrier 

Partner Tool: 

Data Collection Overview & Workbook 

U. S. Version 2.0.16 (Data Year 2016) 
2017 SmartWay Barge Carrier 

Partner Tool: 

Data Collection Overview & Workbook 

U. S. Version 2.0.16 (Data Year 2016) 

Transportation and Climate Division 

Office of Transportation and Air Quality 

U.S. Environmental Protection Agency 

Office of Transportation and Air Quality 

EPA-420-B-17-010 

February 2017 
 

 

 

 

 

 

 

 

 

 

 

 

 

INTRODUCTION: DATA COLLECTION OVERVIEW AND WORKBOOK
 

This guide is the second part of a two-part series to help barge companies participate in the SmartWay 

Transport Partnership. 

In this guide you will learn about: 

1. The general organization of the SmartWay Barge Tool, and 

2. Data needs for each section of the Tool. 

You should collect your data using the data collection worksheets contained here in preparation for data 

entry. 

Please review this guide carefully BEFORE attempting to use the Tool or enter data. Understanding 

the data requirements and gathering all data in advance will save considerable time and frustration 

while completing your tool submission. 

In the event that you have a question about any of the data collection activities, you can contact 

SmartWay Email Support at smartway_transport@epa.gov and a member of our SmartWay Partner 

Support Team will assist you. 

WARNING! 

Completing the Barge Tool requires a considerable amount of information about your 

company and the fleets that are joining SmartWay. There are multiple sections and screens to complete 

for each fleet that you operate. 

While you will have the ability to save your Tool along the way and return to it at any time, we 

STRONGLY ENCOURAGE you to review the first part, 2017 SmartWay Barge Carrier Partner Tool: Quick 

Start Guide to understand key information about joining the Partnership. Then, use Part 2 of this series 

to learn about the data requirements and gather your data BEFORE attempting to complete the Tool. 

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Overview of Data Collection Requirements
 

The SmartWay Barge Tool is the data collection and calculation system for barge companies that join the 

SmartWay Transport Partnership. There are four required sections of the SmartWay Barge Tool that 

require data about your company’s operations: 

1.	 Specify Official Partner Name 

2.	 Enter Company Contact Information 

3.	 Characterize Your Fleets 

4.	 Enter Activity and Fuel Information for Each of Your Fleets 

This guide will explore the data required for completing these four sections. 

Section 1: Specify Official Partner Name 

To begin, you must specify your company’s Partner name, exactly as you want it to appear on the 

SmartWay website. For example, if your company’s name includes “Inc.” or “Ltd.”, you may choose not 

to include that in your Partner name. Please also pay special attention to proper capitalization, 

abbreviations, and punctuation. 

Section 2: Enter Company Contact Information 

SmartWay needs complete contact information for correspondence, web posting, press releases, and 

awards and recognition (where applicable). The SmartWay Tool asks for: 

•	 General company information (e.g., location, web address, etc.) 

•	 A Working Contact1 for any questions about your company’s participation and Tool submissions 

•	 An Executive Contact2 for participation in awards and recognition events - must be different 

than the Working Contact 

•	 Other Contacts (optional): Additional contacts may include your press/media contact, your 

fleet manager, etc.—anyone who is not the Working or Executive Contact but may be involved 

with SmartWay. Note that you MUST have at least two contacts listed in the contact 

1 The Working Contact is the individual designated by the Executive Contact to directly interface with SmartWay regarding specific tasks 

involved in the timely submission of the Tool. The Working Contact is responsible for coordinating the assembly of information to 

complete/update fleet data; completing and updating the Tool itself; maintaining direct communication with SmartWay; and keeping 

interested parties within the company apprised of relevant developments with SmartWay.) NOTE: To ensure that emails from SmartWay/EPA 

are not blocked, new Working Contacts may need to add SmartWay/EPA to their preferred list of trusted sources. 

2 The Executive Contact is the company executive who is responsible for agreeing to the requirements in the SmartWay Partnership 

Agreement, overseeing the Working Contact (as appropriate), and ensuring the timely submission of the Tool to SmartWay. The Executive 

Contact also represents the company at awards/recognition events. This person should be a Vice President or higher level representative for 

the company. 

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information section of the Tool, and the Working and Executive Contacts must be different. 

SmartWay recommends developing an internal succession plan to make sure that your Tool 

submission schedule is maintained, in the event that a Working Contact is reassigned, or leaves 

the company for any reason. 

Please use Worksheet #1 in this guide to prepare for filling out the Contact Information Screen in the 

Barge Tool. 

Section 3: Characterize Your Fleets 

The SmartWay Barge Tool allows you to characterize your freight operations at the fleet level. In the 

Barge Tool, a fleet is defined as any business unit that a customer has discretion to hire. 

NOTE: You may include multiple fleets in a single Tool submission. 

SmartWay highly recommends developing your list of fleets offline using a company organization chart 

or perhaps a customer interface webpage. The best strategy is to have a clear idea of how to define your 

fleets before filling out the Tool. 

Your company’s name and your fleet name(s) will be listed on the SmartWay website to indicate your 

participation in the SmartWay Transport Partnership. Your shipper and logistics customers can also use 

the SmartWay Online Database to search for your company by the name you submit in the Tool. 

It is critical that you identify your company and fleet(s) in the Tool as you would have them 

appear on the SmartWay website. 

The “Characterize Your Fleets” section of the Tool has three subsections: 

1. Fleet Characterization 

2. Fleet Details 

3. Fleet Cargo 

The data requirements for each tabbed section are described below. 

Please use the Worksheet #2 provided in this guide to prepare for filling out the Characterize Fleets 

section in the Barge Tool. 

NOTE: You may wish to print multiple copies if you have multiple fleets. 

Data Requirements for “Identify Fleets” Screen 

For each fleet, you will need to specify: 

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•	 Partner Name: On the SmartWay website, each of your fleet names will begin with the name of 

your company. This fleet name will be whatever you enter in the Partner Name field on the 

Fleet Characterization screen. By default, this field is automatically populated with the first 50 

characters of the Partner Name that is entered on the Home screen. You should specify the 

name so that it appears EXACTLY as it you want it to show within each fleet name. (For 

example, if your company's name includes "Inc." or "Ltd.", you may choose not to include that in 

your fleet names.) Please pay special attention to proper capitalization, abbreviations, and 

punctuation. 

•	 Fleet Identifier: Specify each fleet identifier exactly as you want it displayed on the SmartWay 

website, including proper capitalization, any abbreviations, and punctuation. Remember that it 

will automatically be combined with the Partner Name field. NOTE: If you have only one fleet, 

you may leave the Fleet Identifier field blank, in which case your Fleet Name will simply be your 

Partner Name. 

Data Requirements for “Fleet Details” Screen 

For each fleet, you will need to specify: 

•	 Fleet Type: Fleet Type is defined as the service type for your fleet. There are two options 

accepted by the Tool—“Open-water Barge” and “River Barge.” If your company has only one 

fleet, your “Fleet Type” selection will reflect your company’s operations as a whole. If there are 

multiple fleets, each will have its fleet type defined separately. 

NOTE: You may also specify “Harbor Craft” as your fleet type by selecting the checkbox on the 

upper left of the Fleet Details screen. Harbor Craft fleets only include power units. Accordingly, 

the Barge Tool will not allow entry of barge information for these fleets, and associated mileage 

and volume-related metrics (e.g. grams per ton-mile) are not calculated. Only mass emissions 

are calculated for Harbor Craft fleets. 

In addition, at this time the Barge Tool does not accept “mixed fleets” including Harbor Craft 

and other barge fleet types. If you wish to submit information on both types of fleets please 

complete and submit separate Barge Tools. 

•	 Total Number of Barges: This is the total number of barges used by your fleet in the reporting 

year. The total number of barges should generally be greater than or equal to the total number 

of tugs in your fleet. 

•	 Total Number of Tugs: This is the total number of tugs used by your fleet in the reporting year. 

The total number of tugs should generally be less than or equal to the total number of barges. 

NOTE: For articulated/integrated barges, enter one barge and one tug for each unit. 

Data Requirements for “Fleet Cargo” Screen 

For each fleet you will need to specify the amount of cargo shipped per year by commodity category. 

Specify the amount in short tons for all commodity categories except for “Containers”. For containers, 

you may choose to enter the amount in short tons or TEUs. 

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Section 4: Enter Activity and Fuel Information for Each of Your Fleets 

Once you have identified and characterized your fleets you will be asked to provide additional 

information for EACH fleet separately. 

NOTE: If you are a new SmartWay Partner you should enter the most recent 12 months of 

data into the Tool. If you do not have a full year of operational data, please collect a 

minimum of three months’ data for input into the SmartWay Tool. In your next update year, 

you will be required to submit a full year’s data. 

Geographic Operation Areas 

Please use the Worksheet #3A provided in this guide to prepare for filling out the Geographic 

Operation Areas section in the Barge Tool (make one copy for each fleet). 

You will need to provide the geographic operation areas about the selected fleet. Areas of Operation 

are broken out into coastal areas, U.S. navigable waterways, Canadian navigable waterways, and 

harbors. You are allowed the option of entering “other” areas of operation if necessary. 

Tug/Tow Characteristics 

Please use the Worksheet #3B provided in this guide to prepare for filling out the Tug/Tow 

Characteristics section in the Barge Tool (make one copy for each vessel with each fleet). 

You will need to provide the vessel-specific information for each tug/tow vessel identified on the 

Tug/Tow Characteristics screen. Specify the vessel type based on the most common type of operation. 

All fields require an entry except Coast Guard Number and Retrofit Information. If you have a large 

number of vessels, to enter, you may prefer to use the Import/Export function to bring vessel 

information into the Tool prepared outside the Tool. Data fields for this screen include: 

•	 Vessel Name: Enter the unique vessel name. 

•	 Vessel Type: Select the vessel type that best describes the tug. The options are: 

Linehaul, Locking, Canal, Harbor, Coastwise, and Other. If “Other” is selected, a 

description must be provided. 

•	 Coast Guard Number: Enter the 6 or 7 digit USCG identification number. This data field 

is optional. 

•	 Number of Engines: Specify if the vessel has one, two or three propulsion engines. The 

Tool assumes multiple engines are identical and used in the same way. 

•	 Model/Last Rebuild Year: Enter the engine model year, or if the engine has been 

rebuilt, the year of the latest rebuild. Model year, or year of last rebuild, ensures that 

the US EPA engine tier level is correct in emission calculations. If the engine’s emission 

standards reflect an accelerated adoption schedule, you may select the year 

corresponding to the standard Tier Level introduction. For example, if a 2013 engine 

meets Tier 3 standards, you may enter 2014. 

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•	 Power Units: Enter the units that you are using to specify total rated power. Options 

are horsepower (HP) or kilowatts (kW). 

•	 Fuel Type: Specify the fuel type, including biodiesel blend percentage if 

applicable. Fuel type is needed to ensure that the correct emission factors are 

used and the associated sulfur concentration is correct. 

•	 EPA Engine Category: The engine category is the US EPA level associated with the 

vessel’s propulsion engine(s). The options are Category 1 (less than 7 liters per 

cylinder) or Category 2 (7 to 30 liters per cylinder). 

•	 Total Rated Propulsion Power: Enter the maximum rated power of the propulsion 

engine(s). For example, if there are two 2,000 HP engines then enter 4,000 as the total 

rated propulsion power. The total maximum rating of the propulsion system is needed 

to calculate horsepower (or kilowatt) hours, which is then applied to the appropriate 

factors to estimate emissions. 

•	 Retrofit Information: If an engine has been retrofit with an emissions control 

technology, select this box to quantify the estimated NOx and PM emission 

reduction. 

Vessel Operations 

Please use the Worksheet #4 provided in this guide to prepare for filling out the Vessel Operations 

section in the Barge Tool (make one copy for each vessel with each fleet). 

You will need to provide vessel-specific operation information, differentiating hours of operation for 

propulsion engines and auxiliary engines used during the reporting year. Provide the total fuel used 

across all engines (propulsion and auxiliary). However, for vessels with LNG-powered propulsion 

engines, you will provide the fuel usage for auxiliary engines separately, as auxiliary engines are 

assumed to use ultra-low sulfur diesel fuel. Data fields include: 

•	 Data Source for Fuel and Activity Estimates: Indicate the source for your vessel 

operations data. 

•	 Annual Fuel Usage and Fuel Type: Provide the total annual fuel use for each vessel, 

along with the appropriate units (gallons or tons). This information will be used to 

calculate CO2. (Note the exception for LNG auxiliary engines above.) 

•	 Towing Capacity (optional): Enter the maximum towing capacity per trip for the vessel 

in short tons. This information is optional and is used to validate the estimated tonnage 

shipped. Enter the tonnage based on maximum cargo load rather than Bollard Pull – 

Bollard Pull does not uniquely specify cargo tonnage. 

•	 Annual Hours of Operation for Propulsion Engines: For each mode of use, Underway 

and Maneuvering, enter the annual hours of operation for the main propulsion engines. 

•	 Auxiliary Engines: Auxiliary engines are combustion engines used to generate 

electricity, run winches and cranes, control climate, and run pumps. Engines may be 

present on either tugs or barges. All auxiliary engines are assumed to be diesel 

powered. You may enter up to eight (8) auxiliary engines for each vessel. For each 

auxiliary engine, you must provide the following: Manufacture/Model Year, Annual 

Hours of Use, and the Total Rated Power (HP). 

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Barge Operations 

Please use the Worksheet #5 provided in this guide to prepare for filling out the Barge Operations 

section in the Barge Tool (make one copy for each vessel with each fleet). 

You will need to provide barge activity information for each barge type/size combination that you 

operate. The total number of barges in this section must equal the total number of barges entered in 

the Fleet Characterization section of the Tool. Data fields include: 

•	 Data Source for Barge Activity: Indicate the source for your barge operations data. 

•	 Barge Type: Barge Type includes the basic barge configurations typically used to move 

freight, including hoppers, covered barges, tank barges, deck barges, articulated barges, 

and other specialty barges. Barge types of “Other” will also require a description and the 

custom volume in 1,000 cubic feet. 

•	 Barge Size: Barge lengths typically vary from 150 feet to 300 feet. If a barge is <150 

feet, enter its information in the 150 feet category. Barge widths also vary, from 28 to 

54 feet, although the tool assumes all barges are a standard 35 feet width in order to 

simplify calculations. Available barge sizes are 150 feet, 175 feet, 195 to 200 feet, and 

250 to 300 feet.3 

•	 Number of Barges: Provide the total number of barges of a given type/size combination 

used in the fleet during the reporting year. 

•	 Average Volume Utilization (Loaded Trips): Enter the fraction of available cargo 

volume typically used for each barge type/size combination during loaded trips. For 

deck barges, estimate the fraction of available surface area utilized. 

•	 Annual Loaded Miles Per Barge: Enter the average number of miles a barge of the 

given type/size combination typically travels per year while loaded. All miles in the Tool 

refer to nautical miles (not statute miles). 

•	 Annual Empty Miles Per Barge: Enter the average number of miles a barge of the given 

type/size combination typically travels per year while unloaded. All miles in the Tool 

refer to nautical miles (not statute miles). 

•	 Average Loaded Payload Per Barge: Enter the average payload in short tons for a barge 

of the given type/size combination, for loaded trips. 

•	 Total Fleet Activity: Enter the total annual ton-miles, loaded and unloaded barge miles 

for this fleet. This information will be used to help validate the barge type/size-specific 

data entries. All miles in the Tool refer to nautical miles (not statute miles). 

3 Sizes for articulated barges are expressed in barrels. 

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Worksheet #1: Contact Information
 

Enter your Contact Information: 

General Company Contact Information 

Company Name 

Headquarters 

Mailing Address 

City State/Province Zip Country 

Main Phone Toll-free Number Cell Web Address 

Number number 

Working Contact Information 

Working Contact Name 

Working Contact Mailing 

Address 

City State/Province Zip Country 

Working Contact Phone Email 

Number Address 

Executive Contact Information 

Executive Contact Name 

Executive Contact Mailing 

Address 

City State/Province Zip Country 

Executive Contact Phone Email 

Number Address 

Other Contact Information 

Other Contact Name 

Other Contact Mailing 

Address 

City State/Province Zip Country 

Other Contact Phone Number Email 

Address 

Other Contact’s role in 

program 

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___________________________________________________ 

 

Worksheet #2: Fleet Characterization
 

Complete this worksheet for each fleet you will be submitting in the Barge Tool. 

Specify Fleet Name: This will be a combination of your Partner Name and a Fleet Identifier you create. 

Use a Fleet Identifier that a company hiring your fleet would recognize. Enter it exactly as it 

should appear on the SmartWay website): 

Partner Name_________________________________________________________________ 

Fleet Identifier________________________________________________________________ 

FLEET TYPE (check one):  Open-water Barge  River Barge  Harbor Craft4 

Total # Barges:____________ 

Total # Tugs:_____________ 

Fleet Cargo: Enter the amount of cargo shipped per year by commodity category. Containers may be 

entered in units of short tons or TEUs. All other categories must be entered in short tons. 

Commodity Amount Unit 

Containers (select unit): __________________  Tons or  TEUs 

Coal: __________________ Tons 

Sand & Gravel: __________________ Tons 

Chemicals and Allied Products: __________________ Tons 

Farm Products: __________________ Tons 

Metallic Ores & Scrap: __________________ Tons 

Finished Metals & Products: __________________ Tons 

Petroleum: __________________ Tons 

Coke: __________________ Tons 

Lumber & Wood Products: __________________ Tons 

Pulp, Paper & Allied Products: __________________ Tons 

Motor Vehicles & Equipment: __________________ Tons 

All Other Commodities*: __________________ Tons 

*If Other Commodities is selected, please describe type: 

4 No barge information associated with Harbor Craft fleets 

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Worksheet #3a: Geographic Operation Areas 

Complete this worksheet for each fleet you will be submitting in the Barge Tool. 

Geographic Operations Areas 

Check the area(s) that apply: 

 Atlantic Coast  Pacific Coast 

 Gulf of Mexico  Great Lakes 

 Upper Mississippi 

 Atlantic Intercoastal Waterways 

 Ohio River Basin 

 Lower Mississippi 

 Northwest (including Alaska 

 Illinois Basin 

 Tennessee Basin 

 Gulf of St. Lawrence 

 Mackenzie River/Great Slave Lake/Great Bear Lake 

 Harbors 

 St. Lawrence Seaway 

 Hudson Bay/James Bay/Hudson Strait 

 Georgia Strait/Strait of Juan de Fuca 

 Other* 

 Gulf Inland Waterway 

*If “Other” is selected, please describe type: _____________________________________ 

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Worksheet #3B: Tug/Tow Characteristics
 

Complete this worksheet for each vessel within your fleet. 

Select which vessel type: 

 Linehaul  Harbor 

 Locking  Coastwise 

 Canal  Other* 

*If “Other” is selected, please describe the vessel:________________________________________ 

Vessel Coast Guard Number (optional):_____________ 

Number of propulsion engines (select one):  ONE  TWO  THREE 

Engine model year or the year of the last rebuild:_____________ 

Select which units your total rated power is entered in:  HP or  kW 

Select the engine fuel type: 

 Marine Diesel (Low Sulfur)  Biodiesel* 

 Marine Diesel (Ultra-Low Sulfur)  Liquefied Natural Gas 

*If Biodiesel was selected, please provide the biodiesel blend: B_________ 

EPA engine category (select one):  ONE or  TWO 

Total Rated Propulsion Power (HP or kW): Enter the total rated power for all propulsion engine 

combined. (Example: Two 2,000 HP engines would have 4,000 HP total rated power.): ___________ 

Is there a retrofit on this engine?  Yes or  No 

If you answered “Yes” to a retrofit, identify the retrofit (select one): 

 Fuel Injection Engine Improvements  Hybrid Engines 

 SCR  Diesel Oxidation Catalyst 

 Common Rail  Lean NOx Catalyst 

 Diesel Electric  Other* 

 Humid Air Motor (HAM) 

*If “Other” was selected, provide the following information: 

NOx Reduction %: _____ Explanation:_______________________________________________ 

PM Reduction %: _____ Explanation:_______________________________________________ 

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Worksheet #4: Vessel Operations 

Describe the data source used to provide the fuel and activity estimates for the vessel operations in 

this fleet: _____________________________________________________________________________ 

Complete this portion of the worksheet for each vessel within your fleet. 

Annual Fuel Usage: __________________________ Units (select one):  Gallons or  Tons 

Total towing capacity per trip based on maximum cargo load (optional): ___________________ Tons 

Annual hours of operation for propulsion engines while UNDERWAY: _________________ Hours/Year 

Annual hours of operation for propulsion engines while MANEUVERING: ______________ Hours/Year 

Does this vessel have auxiliary engines?  Yes or  No 

If you answered “Yes” to auxiliary engines, enter the following information for each auxiliary 

engine (allows up to EIGHT (8) auxiliary engines per vessel). If this vessel uses a propulsion 

engine powered by LNG, you will also need to provide the amount of annual fuel usage for all 

auxiliary engines for this vessel. All auxiliary engines for LNG-powered vessels are assumed to 

use ultra-low sulfur diesel fuel: 

Manufacture / Model Year: ____________________
 

Annual Hours of Use: _________________________
 

Total Rated Power (HP): ______________________
 

Annual Diesel (gallons) (applicable only for LNG-powered vessels): ____________________
 

NOTE: To convert kW to HP: kW / 0.7457 = HP 

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Worksheet #5: Barge Operations 

Complete this worksheet for each fleet you will be submitting in the Barge Tool. 

Describe the data source used to provide the fuel and activity estimates for the barge operations in 

this fleet: _____________________________________________________________________________ 

Use the table below to enter barge activity for each barge type and size combination. The total 

number of barges must match the number of barges identified in the fleet characterization worksheet. 

Required data include: 

•	 Barge Type and Size: Enter data for the appropriate barge type and length combination. Barge 

lengths typically vary from 150 feet to 300 feet. If a barge is < 150 feet, enter its information in 

the 150 foot category. Articulated barge sizes are expressed in barrels. 

•	 Total Number of Barges: Enter the total number of barges of a given type & size combination. 

•	 Average Volume Utilization (Loaded Trips): Enter the fraction of available cargo volume 

typically used for each barge type & size combination during loaded trips. For deck barges, 

estimate the fraction of available surface area utilized. 

•	 Annual Loaded Miles per Barge: Enter the average number of nautical miles a barge of the 

given type & size combination typically travels per year while loaded. 

•	 Annual Empty Miles per Barge: Enter the average number of nautical miles a barge of the given 

type & size combination typically travels per year while unloaded. 

•	 Average Loaded Payload per Barge: Enter the average payload in short tons for a barge of the 

given type & size combination for loaded trips. 

Enter the Total Fleet Activity: Once the table for barge activity is complete, enter the total annual tonmiles, loaded and unloaded barge miles for the entire fleet. All miles are in nautical miles. 

Total Ton-Miles: __________________________ 

Loaded Barge Miles: _______________________ 

Unloaded Barge Miles: _____________________ 

NOTE: To calculate total ton-miles for this fleet, multiply the average loaded payload per barge by the 

average loaded annual miles per barge and then by the total number of barges. To check your data, 

divide total ton-miles by total miles. The result is the fleet-average payload. If this number is not 

reasonable, check your calculations. 

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Worksheet #5: Barge Operations (cont.) 

Barge Size Number of 

Barges 

Average 

Volume 

Utilization 

(Loaded Trips) 

Annual Loaded 

Miles per 

Barge 

Annual Empty 

Miles per 

Barge 

Average 

Loaded 

Payload per 

Barge 

Barge Type: HOPPER 

150 Feet % 

175 Feet % 

195 to 200 Feet % 

250 to 300 Feet % 

Barge Type: COVERED CARGO 

150 Feet % 

175 Feet % 

195 to 200 Feet % 

250 to 300 Feet % 

Barge Type: TANK 

150 Feet % 

175 Feet % 

195 to 200 Feet % 

250 to 300 Feet % 

Barge Type: DECK 

150 Feet % 

175 Feet % 

195 to 200 Feet % 

250 to 300 Feet % 

Barge Type: CONTAINER 

150 Feet % 

175 Feet % 

195 to 200 Feet % 

250 to 300 Feet % 

Barge Type: ARTICULATED 

< 100K Barrels 

100K < 150K Barrels 

150K < 200K Barrels 

200K+ Barrels 

Barge Type: OTHER* 

150 Feet % 

175 Feet % 

195 to 200 Feet % 

250 to 300 Feet % 

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*If you entered data for “OTHER” barge type, you must also provide the following information. 

“OTHER” barge type description: ___________________________________________________ 

Enter the custom barge volume in 1,000 cubic feet for the “OTHER” barges youspecified. 

Barge Size Custom Volume in 1,000 Cubic Feet 

150 Feet 

175 Feet 

195 to 200 Feet 

250 to 300 Feet 

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