Office ofTransportation andAir 

Quality Fuels Registration 

(OTAQREG) 

JobAid 

How to Update a Renewable Fuel Producer Facility 

in OTAQREG 

This job aid is designed to provide a high-level overview of this task so that you can start using the redesigned OTAQREG 

system as quickly as possible. 

Before you begin: 

1. You must have a Central Data Exchange (CDX) account 

2. You must be logged into the CDX OTAQREG program service 

3. You must be the Responsible Corporate Officer or a delegated user of a registered company 

with a 4-digit EPA Company ID 

For help with these steps, see the documentation on EPA’s Fuels Registration, Reporting, and Compliance 

Help website: 

https://www.epa.gov/fuels-registration-reporting-and-compliance-help 

EPA-420-B-18-037 

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 July 2018 1 
How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 2 

&EPA OTAQ Registration Create New Company 

My Companies 

Show 10 " entries 

Company ID !~ Company Name 

3400 • Deep South Drilling & Oil Co. 

View Company Information 

Edit Roles 

Manage User Assoc iations 

Edit Company Information 

dit Program Types and Activities 

Manage Facilities 

Manage Reports 

RCO Update Request 

Manage AttesUER Submissions 

FacIlIty Management 

Show 10 " entries 

ID !a Name Type 

OTAQREG10237161 OILCO MACHINE SHOP, • Gas/Ethanol 

INC. , Diesel/Biodiesel 

Showing 1 to 1 of 1 entries 

Associate To Existing Company Welcome to OTAQRpn IC~ri,< 

Address 

538 Cajundome Blvd., 

Lafayette, LA 70506, us 

Status 

Active 

Filter Companies: 

My Roles lt 

, Company Editor 

• RCO 

• Part 80 Report Submitter 

• QAP Auditor 

Previous  Next 

Filter Requests: 

Add Facility 

Filter Faci lities 

Location Actions 

1323 ERASTE LANDRY 

ROAD 

,+ View 

,+ View Reporting IDs 

LAFAYETTE, LA 70506 0 Edit 

IIIll Delete 

Previous  Next 

1

Initiate the request 

1. Click the Company ID 

2. Select Manage Facilities 

3. Click Edit 

2

3
Facility Name and Location 

Facility Name: 

OILCO MACHINE SHOP, INC. 

Street Address: 

1323 ERASTE LAN DRY ROAD 

Street Address (Line 2): 

City: 

LAFAYETTE 

Postal Code: 

70506 

Country: 

UN ITED STATES 

State: 

LA 

Fac111ty Contact Information 

Please provide the Contact Name, Title, Email and Phone number as 

described in 80.76 

Name: * 

Daniel Smith 

Title: * 

CEO 

Email: * 

I daniel. smith@oilco.com 

.=t Edit Name I Location 

Phone: * 

337-555-9988 

Fax: 

Fi1⁄2rii save & continue M 

Review and edit facility 

information 

1. Edit Facility Contact Information (as 

applicable) 

2. Click Edit Name/Location to edit Facility 

Name and Location (as applicable) 

3. Click Save and Continue 

Steps continue on next slide...

1

2 3

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 3 
How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 4 

Fac111ty Program Types and Activities 

Does this facility produce or import Gasoline, Reformulated Gasoline, Pentane, Certified Ethanol Denaturant, 

Oxygenates, or renewable fuel (such as Ethanol), or blend Oxygenates (such as Ethanol)? * 

Bllsiness Activities For Gas/Ethanol Program Type 

Ethanol Producer 0 

Renewable Fuel Producer 0 

Facility Record Storage 

A.re facility records stored on-site, off-site, or both as defined in 80.76? 

-

On-Site? ~ --

I Off-Site? l- No +:e,ee+tw+ •w,1ee:•1 

Renewable Facility Information 

Renewable Facility - GHG Threshold Information 

@ Yes O No 

No 

The activities previously selected require that you register a Renewable Facility. Please provide the information requested below, and subsequent pages. 

Is this facility subject to the 20% GHG Threshold as referenced in 80.1403? 

+:e,ee+t¥• +a,ee;a 

4

Review and edit facility 

information (cont.) 

4. Edit Facility Program Types and 

Activities (as applicable) 

5. Click Save and Continue 

6. Edit Facility Record Storage (as 

applicable) 

7. Click Save and Continue 

8. Edit Renewable Facility -GHG Threshold 

Information (as applicable) 

9. Click Save and Continue 7

6

5

8

9
Facility Pathways 

Show 10 ,, entries 

Fuel Code l~ 

Biodiesel (EV 

1.5) (20) 

Cellulosic 

Ethanol (60) 

Process 

Description Feedstock Fuel Type 

Code Codes Code 

Transesterification, . Biogenic Waste Biomass-based 

Dedicated Renewable Oils/Fats/Greases Diesel (D4) 

Biomass Facility (160) - Animal fat / 

(180) Tallow Less 

Cellulosic Production . Cellulosic Cellulosic Biofuel 

Process (280) Biomass -- (D3) 

Switchgrass (80) 

Less 

Pathway Information 

Fuel Code: 

Celluloslc Ethanol (60) 

Process Code: 

Celluloslc Production Process (280) 

Feedstock Codes: 

• Celluloslc Biomass -- Swltchgrass (80) 

Fuel Type Code: 

Celluloslc Blofuel (03) 

Co-Product Codes: 

• Dry Distillers Grains (20) 

Permitted Capacity (gallons): 

20000 

Nameplate Capacity (gallons): 

Add RFS Pathway 

Filter pathways 

Co-Product Capacity Capacity 

Codes FFARS ID Type (gallons) Actions 

500412111 Permitted 123 

Capacity 

. Dry Distillers Permitted 20,000 0Edit 

Grains (20) Less Capacity lmiDelete 

)( 

Actual Peak Capacity (gallons): 

Blogas/Electrlcity - Contracted Volume (gallons): 

Cancel 

Edit or delete fuel 

pathways 

1. The following information cannot be 

edited: 

▪ Fuel Code 

▪ Process Code 

▪ Feedstock Codes 

▪ Fuel Type Code 

▪ Co-product Codes 

▪ FFARs ID 

2. If any information in #1 above needs to 

be changed, click Delete and add a new 

pathway (see next slide). 

3. To edit the production capacity, click Edit 

4. Edit capacity information 

5. Click Save 

2

1

3

4

5

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 5 
 

Add RFS Pathway 

Show 10 ,. pathways 

Pathway Information 

Fuel Code: • 

Biodiesel (EV 1.5) (20) 

Process Code: • 

Transesterification, Dedicated Renewable Biomass Facility (180) 

Feedstock Codes: • 

" Biogenic Waste Oils/Fats/Greases (160) -Animal fat/ Tallow 

Fuel Type Code: • 

Biomass-based Diesel (04) 

Co-Product Codes: 

Select a CoProduct Code ... 

Permitted Capacity (gallons): 

100 

Nameplate Capacity (gallons): 

" . 

" . 

" . 

Actual Peak Capacity (gallons): 

Biogas/Electricity - Contracted Volume (gallons): 

Add FFARS Product 

2

1

Add new fuel 

pathway 

1. Click Add RFS Pathway 

2. Enter the following pathway information: 

▪ Fuel Code 

▪ Process Code 

▪ Feedstock Code(s) 

▪ Fuel Type Code 

▪ Co-Product Code(s), as applicable 

3. Enter capacity 

4. Click Add FFARs Product (as applicable) 

Steps continue on next slide...

4

3

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 6 
Pathway Information 

FFARS Product Search 

• • Fuel Additive 

FFARS Product 

Name: 

Fuel/Addrtrve List 

product 

X 

c;;;;a 

Please select your registered product from the search results below. If your product is not yet registered, you will need to register 

the product first and edit this pathway's information once your new company registration has been approved. 

Show 10 

FFARS ID 

53541 1111 

53541 1411 

550211113 

55021 1412 

,. entries 

l~ Product Name 

Showing 1 to 4 of 4 entries 

Filter Fuels/Additives : 

Select 

Select 

Select 

Previous  Next 

l 

Add new fuel 

pathway (cont.) 

5. Select Product Type 

6. Enter FFARs ID or Product Name 

7. Click Search 

8. Click Select 

9. Click Save 

6

5

7

8

9

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 7 
FacIIIty Management 

Show 10 Y entries 

ID l~ Name Type Status 

OTAQREG10237 161 OILCO MACHINE SHOP, Gas/Ethanol Update 

INC. Diesel/Biodiesel 

Showing 1 to 1 of 1 entries 

Add FacIlIty 

Filler Facilities 

Location 

1323 ERASTE LANDRY 

ROAD 

LAFAYETTE, LA 70506 

Actions 

,+, View 

,+, View Reporting IDs 

0 Edit 

Jim Delete 

Previous  Next 

Save and Review M 

Reason for Change: * Select a Reason ... 

Requested Facilities New Facility (with Engineering Review) 

Facility ownership change (new Engineering Review) 

Facility ownership change (carry over Engineering Review) 

Three Year Update Engineering Review 

Show 10 • entries 

ID 

Facility Update (with Engineering Review) 

l~ Other (No Engineering Review) 

Review request and 

indicate reason for change 

1. Click Save and Review 

2. Select Reason for Change 

1

2

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 8 
Request History 

Show 10 ., entries 

Date/Time .Jt Description 

07/1 9/201 8 8:52 A M Request Status changed from NONE to Draft by JOHN.DOE. 

Showing 1 to 1 of 1 entries 

My Pending Requests 

Show 10 ., entries 

Request Type 

Update Facility 

Showing 1 to 1 of 1 entries 

My Pending Requests 

Show 10 .. entries 

Request ID 

FAC-5254 

Showing 1 to 1 of 1 entries 

Request Type 

Update Facility 

M Home Page 

Request Subject 

Deep South Drilling & Oil Co. 

Request Subject 

Deep South Drilling & Oil Co. 

Submitted By 

JOHN.DOE 

Submitted By 

JOHN.DOE 

Filter History 

Previous  Next 

X Cancel Request Submit and Notify Rco16 

Filter Requests: 

Date Last Updated 

07/19/2018 

Filter Requests: 

Date Last Updated 

07/19/2018 

U Status 

Awaiting RCO 

Signature 

Previous  Next 

Status 

Awaiting Initial 

Review 

Previous  Next 

DelegatedUsers: 

Submit and notify RCO 

If you are a user that has been delegated by the 

RCO of the company: 

1. Click Submit and Notify RCO 

2. The request will appear in the My Pending 

Requests section of your home page with the 

status Awaiting RCO Signature 

3. After the RCO of the company signs the 

request, the status will change to Awaiting 

Initial Review 

1

If you are the RCO, continue to next slide for 

instructions...

2

3

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 9 
Request History 

Show 10 " entries 

Date/Time Jt Description 

07119/2018 8:52 AM Request Status changed from NONE to Oran by JOHN. DOE. 

Showing 1 to 1 of 1 entries 

I certify, under penalty of law that the information provided in 

this document is, to the best of my knowledge and belief, true, 

accurate, and complete I am aware that there are significant 

penalties for submitting false information, including the 

possibility of fines and imprisonment for knowing violations_ 

l•ffiii,ii 

My Pending Requests 

Show 10 .. entries 

Request ID Request Type 

FAC-5254 Update Facility 

Showing 1 to 1 of 1 entries 

eSignature Widget 

1. Authentication 

Log into CDX 

User: 

JOHN.DOE 

Password: 

Show Pa ssword D 

Welcome John Doe 

Request Subject 

Deep South Dri lling & Oil Co. 

Filter History 

Previous  Next 

M Home Page 

2. Verification 

Question: 

X Cancel Request 

3. Sign File 

What is the first and middle name of 

your oldest sibling? 

Mi·& 

Answer: 

Show Answer D 

Correct Answer 

Submitted By 

JOHN.DOE 

Filter Requests 

Date Last Updated 

07/19/2018 

Sign and Submn•6 

lf Status 

Awaiting Initial 

Review 

Previous  Next 

RCOs: 

Sign and submit 

If you are the RCO of the company: 

1. Click Sign and Submit 

2. Click Accept 

3. Use the eSignature Widget to sign the 

request 

4. The request will appear in the My Pending 

Requests section of your home page with the 

status Awaiting Initial Review 

You will receive an email notification when EPA 

reviews and activates the request. 

1

2

3

4

How to Update a Renewable Fuel Producer Facility in OTAQREG | August 2018 10