Office ofTransportation andAir How to Update the ResponsibleCorporateOfficer 

Quality Fuels Registration (RCO) in OTAQREG (OTAQREG) 

This job aid is designed to provide a high-level overview of this task so that you can start using the redesigned OTAQREG 

system as quickly as possible. 

Before you begin: Skip to instructions for: 

JobAid 

1. You must have a Central Data Exchange • New RCO of the company 

(CDX) account. • Delegated user of the company 

2. You must be logged into the CDX • User that is not associated with the company 

OTAQREG program service in OTAQREG 

For help with these steps, see the documentation on 

EPA’s Fuels Registration, Reporting, and Compliance 

Help website: 

https://www.epa.gov/fuels-registration-reporting-andcompliance-help 

EPA-420-B-18-034 

How to Update the Responsible Corporate Officer in OTAQREG | June 2018 June 2018 1 
 

 

 

 

My Companies 

Show 10 " entries 

Company ID 

3320 • 

View Company Information 

s Edit Roles 

Edit Company Information 

Company Name 

My Example Company 

· total entries) 

Edit Program Types and Activities 

Manage Facilities 

QAP Associations 

Do you want to request a change in this company's Responsible Corporate Officer? 

Are you the Responsible Corporate Officer for this company? • 

Current RCO Information 

RCO COX User ID: 0 

DARREN.ALDERMAN 

RCO Title: 

coo 

RCO Email: 

current.rco@test.com 

RCO Name: 

Darren Alderman 

RCO Phone: 

3378675309 

RCO Fax: 

New RCO Information 

RCO COX User ID: 0 

NEWRCO.USERID 

RCO Title: * 

CEO 

RCO Email: 

new.rco@test.com 

•;:§f liifii 

No 

No 

RCO Name: 

Your Name Here 

RCO Phone: 

3185309867 

RCO Fax: 

How to submit the request 

as the New RCO 

1. Click the Company ID and select RCO 

Update Request 

2. Answer Yes for the question “Do you want to 

request a change in this company's 

Responsible Corporate Officer?”

3. Answer Yes for the question “Are you the 

Responsible Corporate Officer for this 

company?”

4. Enter your title 

5. Click Save and Continue 

Steps continue on next slide...

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How to Update the Responsible Corporate Officer in OTAQREG | June 2018 2 
 

Reason for Change: * 

comments: * 

I certify, under penalty of law that the information provided in 

this document is, to the best of my knowledge and belief, true, 

accurate, and complete I am aware that there are significant 

penalties for submitting false information, including the 

possibility of fines and imprisonment for knowing violations_ 

My Pending Requests 

Show 10 " entries 

Request ID Request Type Request Subject 

RCO-4761 Update RCO new.rco@testcom 

Showing 1 to 1 of 1 entries (filtered from 100 total entries) 

M Home Page 

eSignature \JI/Mlget 

1. Authentication 

Log into COX 

User: 

DARREN.ALDERMAN 

Passw ord: 

Show Passw o rd 

welcome Darren Alderman 

,, =ii X Cancel Request 

2. Verification 

Question: 

What was your first pet's name? 

Answ er: 

Show Answer E3 

Correct Answer 

Sign and Submit•I'., 

3. Sign File 

Filter Requests: new.rec 

Submitted By Date Last Updated 

DARREN.ALDERMAN 06/12/2018 

l = Status 

Awaiting Initial 

Review 

Previous Next 

How to submit the request 

as the New RCO (cont.) 

6. Select Other (No Engineering Review) in 

the Reason for Change field 

7. Add comment 

8. Click Sign and Submit 

9. Click Accept 

10. Use the eSignature Widget to sign the 

request 

11. The request will appear in the My Pending 

Requests section of your home page with the 

status “Awaiting Initial Review”

You will receive an email notification when EPA 

reviews and activates the request. 

6

7

8

We have a new RCO. 

9

10

5

11

How to Update the Responsible Corporate Officer in OTAQREG | June 2018 3 
 

 

 

 

My Companies 

Show 10 

Company 10 

3320 • 

" entries 

View Company Information 

s Edit Roles 

Edit Company Information 

Company Name 

My Example Company 

I total entries) 

Edit Program Types and Activities 

Manage Facilities 

QAP Associations 

Do you want to request a change in this company's Responsible Corporate Officer? ,. Yes No 

Are you the Responsible Corporate Officer for this company? * 

Current RCO Information 

RCO COX User ID: 0 

DARREN.ALDERMAN 

RCO litle: 

coo 

RCO Email: 

current.rco@test.com 

RCO Name: 

Darren Alderman 

RCO Phone: 

3378675309 

RCO Fax: 

Yes ,. No 

New RCO Information 

RCO Email: * 

new rco@lest.com 

iti:@fliiNI Save & Continue M 

How to submit the request 

as a DelegatedUser 

1. Click the Company ID and select “RCO

Update Request”

2. Answer Yes for the question “Do you want to 

request a change in this company's 

Responsible Corporate Officer?”

3. Answer No for the question “Are you the 

Responsible Corporate Officer for this 

company?”

4. Enter the email address of the new RCO 

5. Click Save and Continue 

Steps continue on next slide...

1

4

2

3

5

How to Update the Responsible Corporate Officer in OTAQREG | June 2018 4 
 

 

 

Reason for Change: * 

Comments: * 

My Pending Requests 

Show 10 ,. entries 

Request ID Request Type Request Subject 

RCO-4761 Update RCO new.rco@test.com 

14 Home Page 

Submitted By 

DARREN.ALDERMAN 

X Cancel Request Submit and Notify RCO•Cl 

Filter Requests: new.rco 

Date Last Updated 

06/12/2018 

l-= Status 

Awaiting RCO 

Signature 

Showing 1 to 1 of 1 entries (filtered from 100 total entries) Previous  Next 

My Pending Requests 

Show 10 ,. entries 

Request ID Request Type 

RCO-4761 Update RCO 

" 0 ii 

RCO Update Request RC0-2883: Renee - RCO Company Awaiting Electronic Signature 

testcdx <n«eply@epaab:.net> 

tome -

l04PM(2hoursago) 

ARCO update n1quesl for the company "Renee• RCO Company • has been submitted by JENNIFER 123, and is awa~ing your electroni<: signatur11 PleaS8 tick the link below to il ccess 

and sign the request 

!L~oacdx.net/SilentHandoff/PeeDl-landoff?data=Wh%2FwCZN14KH3V2Mb9"Nhk86qQ$n89srTHnn~~g~~ ~~bbGT3okcStE0z79Jb2~12Tnk4ffhPZnZgMXCg~j~yLaO'X,2BUsX55vBN5r!IUQQ~ 

OO\J91S8%2B5x\JnCYifd&fomlaYlAKffiPbr?nd%2FOrQPHI tf%?E?0t;J\tt11IIIHe\R'R%?BfuEC lqf~~ 

If you do not have a COX Account, you must first create register, and have your Electronic Signature Agreement approved in order to el&ctronically sign this request. Please dick the link 

below tobeginlhe registrationprocess 

ler Requests: new.rco 

Request Subject Submitted By Date Last Updated l-= Status 

new.rco@test.com DARREN.ALDERMAN 06/12/2018 Awaiting Initial 

Review 

Showing 1 to 1 of 1 entries (filtered from 100 total entries) Previous  Next 

How to submit the request 

as a DelegatedUser (cont.) 

6. Select Other (No Engineering Review) in 

the Reason for Change field 

6

7

8

We have a new RCO. 

7. Add comment 

8. Click Submit and Notify RCO 

9. The request will appear in the My Pending 

Requests section of your home page with the 

status “Awaiting RCO Signature”

10. An email will be sent to the new RCO with a 

link to OTAQREG. The new RCO must login 

to OTAQREG and sign the request. 

11. The request status will change to “Awaiting

Initial Review”

You will receive an email notification when EPA 

reviews and activates the request. 

c 9

c

10

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How to Update the Responsible Corporate Officer in OTAQREG | June 2018 5 
 

 

 

 

& EPA OTAQ Registration Home Create New Company Associate To Existing Company 

Do you want to request a change in this company's Responsible Corporate Officer? 

Are you the Responsible Corporate Officer for this company? * 

Current RCO Information 

RCO CDX User ID: 0 

DARREN.ALDERMAN 

RCO litle: 

coo 

RCO Email: 

current.rco@test.com 

RCO Name: 

Darren Alderman 

RCO Phone: 

3378675309 

RCO Fax: 

9 ,., Yes No 

Yes ,. No 

New RCO Information 

RCO Email: * 

new rco@test.com 

Save & Continue M 

How to submit the request 

as a user that is not 

associated with the 

company 

1. Click Associate to Company 

2. Answer Yes for the question “Do you want to 

request a change in this company's 

Responsible Corporate Officer?”

3. Answer No for the question “Are you the 

Responsible Corporate Officer for this 

company?”

4. Enter the email address of the new RCO 

5. Click Save and Continue 

Steps continue on next slide...

4

2

3

1

5

How to Update the Responsible Corporate Officer in OTAQREG | June 2018 6 
 

 

 

Reason for Change: * 

Comments: * 

My Pending Requests 

Show 10 ,. entries 

Request ID Request Type Request Subject 

RCO-4761 Update RCO new.rco@test.com 

14 Home Page 

Submitted By 

DARREN.ALDERMAN 

X Cancel Request Submit and Notify RCO•Cl 

Filter Requests: new.rco 

Date Last Updated 

06/12/2018 

l-= Status 

Awaiting RCO 

Signature 

Showing 1 to 1 of 1 entries (filtered from 100 total entries) Previous  Next 

My Pending Requests 

Show 10 ,. entries 

Request ID Request Type 

RCO-4761 Update RCO 

" 0 ii 

RCO Update Request RC0-2883: Renee - RCO Company Awaiting Electronic Signature 

testcdx <n«eply@epaab:.net> 

tome -

l04PM(2hoursago) 

ARCO update n1quesl for the company "Renee• RCO Company • has been submitted by JENNIFER 123, and is awa~ing your electroni<: signatur11 PleaS8 tick the link below to il ccess 

and sign the request 

!L~oacdx.net/SilentHandoff/PeeDl-landoff?data=Wh%2FwCZN14KH3V2Mb9"Nhk86qQ$n89srTHnn~~g~~ ~~bbGT3okcStE0z79Jb2~12Tnk4ffhPZnZgMXCg~j~yLaO'X,2BUsX55vBN5r!IUQQ~ 

OO\J91S8%2B5x\JnCYifd&fomlaYlAKffiPbr?nd%2FOrQPHI tf%?E?0t;J\tt11IIIHe\R'R%?BfuEC lqf~~ 

If you do not have a COX Account, you must first create register, and have your Electronic Signature Agreement approved in order to el&ctronically sign this request. Please dick the link 

below tobeginlhe registrationprocess 

ler Requests: new.rco 

Request Subject Submitted By Date Last Updated l-= Status 

new.rco@test.com DARREN.ALDERMAN 06/12/2018 Awaiting Initial 

Review 

Showing 1 to 1 of 1 entries (filtered from 100 total entries) Previous  Next 

How to submit the request 

as a user that is not 

associated with the 

company (cont.) 

6. Select Other (No Engineering Review) in 

the Reason for Change field 

7. Add comment 

8. Click Submit and Notify RCO 

9. The request will appear in the My Pending 

Requests section of your home page with the 

status “Awaiting RCO Signature”

10. An email will be sent to the new RCO with a 

link to OTAQREG. The new RCO must login 

to OTAQREG and sign the request. *If the 

new RCO does not have a CDX account, the 

email will prompt them to create one. 

11. The request status will change to “Awaiting

Initial Review”

You will receive an email notification when EPA 

reviews and activates the request. 

6

7

8

We have a new RCO. 

c 9

c

10

11

How to Update the Responsible Corporate Officer in OTAQREG | June 2018 7