Federal Register / Vol. 76, No. 188 / Wednesday, September 28, 2011 / Notices 60063 

RETENTION AND DISPOSAL: 

USCIS is currently in negotiations 

with NARA for approval of the USCIS 

ELIS data retention and archiving plan. 

USCIS proposes retaining the copy of 

biographic data stored in USCIS ELIS 

Automated Background Functions as 

long as the records exist in the source 

system. However, USCIS is reviewing its 

needs for the information as it 

transitions to a fully electronic 

environment and may amend its 

retention, as needed. 

USCIS proposes that, in compliance 

with NARA General Records Schedule 

24, section 6, ‘‘User Identification, 

Profiles, Authorizations, and Password 

Files,’’ internal user accounts will be 

destroyed or deleted six years after the 

user account is terminated, or when no 

longer needed for investigative or 

security purposes, whichever is later. 

SYSTEM MANAGER AND ADDRESS: 

The DHS system manager is the Chief, 

Records Division, U.S. Citizenship and 

Immigration Services, Department of 

Homeland Security, U.S. Citizenship 

and Immigration Services, 20 

Massachusetts Avenue, NW., 

Washington, DC 20529. 

NOTIFICATION PROCEDURE: 

The Secretary of Homeland Security 

has exempted this system from the 

notification, access, and amendment 

procedures of the Privacy Act because it 

may maintain law enforcement 

information. However, DHS/USCIS will 

consider individual requests to 

determine whether or not information 

may be released. Thus, individuals 

seeking notification of and access to any 

record contained in this system of 

records, or seeking to contest its 

content, may submit a request in writing 

to the National Records Center, FOIA/ 

PA Office, P.O. Box 648010, Lee’s 

Summit, MO 64064–8010. Specific 

FOIA contact information can be found 

at http://www.dhs.gov/foia under 

‘‘Contacts.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her the individual may submit the 

request to the Chief Privacy Officer and 

Chief Freedom of Information Act 

Officer, Department of Homeland 

Security, 245 Murray Drive, SW., 

Building 410, STOP–0655, Washington, 

DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are retrieved through, but not 

stored in, the USCIS ELIS Automated 

Background Functions from the 

following USCIS, DHS, and other 

federal agency systems of records: 

• DHS/USCIS–015—Electronic 

Immigration System-2—Account and 

Case Management System of Records; 

• DHS/USCIS–001—Alien File, 

Index, and National File Tracking 

System of Records; 

• DHS/USCIS–007—Benefits 

Information System (BIS); 

• DHS/USCIS–010—Asylum 

Information and Pre-Screening; 

• DHS/USCIS–006—Fraud Detection 

and National Security Data System 

(FDNS–DS); 

• DHS/CBP–011—U.S. Customs and 

Border Protection TECS; 

• DHS/ICE–001—Student and 

Exchange Visitor Information System 

(SEVIS); 

• DHS/ICE–011—Immigration 

Enforcement Operational Records 

System (ENFORCE); 

• DHS/USVISIT–001—Arrival and 

Departure Information System (ADIS); 

• DHS/USVISIT–0012—DHS 

Automated Biometric Identification 

System (IDENT); 

• Department of State Consular 

Consolidated Database (CCD); 

• JUSTICE/EOIR–001—Records and 

Management Information System; 

• JUSTICE/FBI–002—FBI Central 

Records System; and 

• JUSTICE/FBI–009—Fingerprint 

Identification Records System (FIRS). 

In order to resolve identity and 

relationships, records stored in USCIS 

ELIS Automated Background Functions 

are obtained from the following USCIS 

systems of records: Electronic 

Immigration System-2 Account and 

Case Management; Alien File, Index, 

and National File Tracking; Fraud 

Detection and National Security Data 

System; Benefits Information System; 

and Asylum Information and PreScreening. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

The Secretary of Homeland Security 

has exempted this system from the 

following provisions of the Privacy Act 

pursuant to 5 U.S.C. 552a(k)(2): 5 U.S.C. 

552a(c)(3); (d); (e)(1), (e)(4)(G), (e)(4)(H), 

(e)(4)(I); and (f). Additionally, many of 

the functions in this system require 

retrieving records from law enforcement 

systems. Where a record received from 

another system has been exempted in 

that source system under 5 U.S.C. 

552a(j)(2), DHS will claim the same 

exemptions for those records that are 

claimed for the original primary systems 

of records from which they originated 

and claims any additional exemptions 

in accordance with this rule. 

Dated: September 15, 2011. 

Mary Ellen Callahan, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2011–24933 Filed 9–27–11; 8:45 am] 

BILLING CODE 9111–97–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0084] 

Privacy Act of 1974; Department of 

Homeland Security/U.S. Citizenship 

and Immigration Services–014 

Electronic Immigration System-1 

Temporary Accounts and Draft Benefit 

Requests System of Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 


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SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to 

establish a new Department of 

Homeland Security system of records 

titled, ‘‘Department of Homeland 

Security/U.S. Citizenship and 

Immigration Services–014 Electronic 

Immigration System-1 Temporary 

Accounts and Draft Benefit Requests 

System of Records.’’ This system of 

records allows the Department of 

Homeland Security/U.S. Citizenship 

and Immigration Services to collect and 

maintain records on an individual as he 

or she creates a temporary electronic 

account and/or drafts a benefit request 

for submission through U.S. Citizenship 

and Immigration Services Electronic 

Immigration System. This newly 

established system will be included in 

the Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

October 27, 2011. This new system will 

be effective October 27, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0084 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 703–483–2999. 

• Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change to http:// 

www.regulations.gov, including any 

personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions please contact: Donald 

K. Hawkins (202–272–8000), Privacy 

Officer, U.S. Citizenship and 

Immigration Services, 20 Massachusetts 

Avenue, NW., Washington, DC 20529. 

For privacy issues please contact: Mary 

Ellen Callahan (703–235–0780), Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) U.S. 

Citizenship and Immigration Services 

(USCIS) proposes to establish a new 

DHS system of records titled, ‘‘DHS/ 

USCIS–014 Electronic Immigration 

System-1 Temporary Accounts and 

Draft Benefit Requests System of 

Records.’’ 

DHS/USCIS is creating a new 

electronic environment known as the 

Electronic Immigration System (USCIS 

ELIS). USCIS ELIS allows individuals 

requesting a USCIS benefit to register 

online and submit certain benefit 

requests through the online system. This 

system will improve customer service; 

increase efficiency for processing 

benefits; better identify potential 

national security concerns, criminality, 

and fraud; and create improved access 

controls and better auditing capabilities. 

DHS and USCIS are promulgating the 

regulation ‘‘Immigration Benefits 

Business Transformation, Increment I’’ 

(August 29, 2011, 76 FR 53764) to allow 

USCIS to transition to an electronic 

environment. This regulation will assist 

USCIS in the transformation of its 

operations by removing references and 

processes that inhibit the use of 

electronic systems or constrain USCIS’s 

ability to respond to new requirements. 

Applicants and petitioners 

(Applicants); co-applicants, 

beneficiaries, derivatives, dependents, 

or other persons on whose behalf a 

benefit request is made or whose 

immigration status may be derived 

because of a relationship to an 

Applicant (Co-Applicants); and their 

attorneys and representatives accredited 

by the Board of Immigration Appeals 

(Representatives) may create 

individualized online accounts. These 

online accounts help Applicants and 

their Representatives file for benefits, 

track the status of open benefit requests, 

schedule appointments, change their 

addresses and contact information, and 

receive notices and notifications 

regarding their cases. Through USCIS 

ELIS, individuals may submit evidence 

electronically. Once an individual 

provides biographic information in one 

benefit request, USCIS ELIS uses that 

information to pre-populate any future 

benefit requests. This eases the burden 

on an individual so he or she does not 

have to repeatedly type in the same 

information. USCIS is publishing three 

SORNs to cover the three distinct 

phases of the benefit request process of 

this new electronic environment and the 

privacy and security protections 

incorporated into USCIS ELIS. The 

SORNs address the new electronic 

environment in the following different 

processes: 

1. Temporary Accounts and Draft 

Benefit Requests: The Electronic 

Immigration System-1 Temporary 

Accounts and Draft Benefit Requests 

SORN (DHS/USCIS–014) addresses 

temporary data provided by Applicants 

or Representatives. This temporary data 

includes temporary accounts for firsttime Applicants and draft benefit 

request data from first-time Applicants, 

Applicants with permanent accounts, 

and Representatives. Applicants first 

interact with USCIS ELIS by creating a 

temporary account, setting notification 

preferences, and drafting the first 

benefit request. If a first-time Applicant 

does not formally submit a benefit 

request within 30 days of opening the 

temporary account, USCIS ELIS deletes 

the temporary account and all draft 

benefit request data. If a first-time 

Applicant submits the benefit request 

within 30 days, USCIS ELIS changes the 

status of the account from temporary to 

permanent. Applicants with permanent 

USCIS ELIS accounts or Representatives 

may also draft benefit requests. USCIS 

ELIS deletes all draft benefit requests if 

they are not submitted within 30 days 

of initiation. 

2. Account and Case Management: 

The Electronic Immigration System-2 

Account and Case Management SORN 

(DHS/USCIS–015) addresses the 

activities undertaken by USCIS after 

Applicants or Representatives submit a 

benefit request. USCIS ELIS uses 

information provided on initial and 

subsequent benefit requests and 

subsequent collections through the 

Account and Case Management process 

to create or update USCIS ELIS 

accounts; collect any missing 

information; manage workflow; assist 

USCIS adjudicators as they make a 

benefit determination; and provide a 

repository of data to assist with future 

benefit requests. In addition, USCIS 

ELIS processes and tracks all actions 

related to the case, including scheduling 

appointments and issuing decision 

notices and/or proofs of benefit. 

3. Automated Background Functions: 

The Electronic Immigration System-3 

Automated Background Functions 

SORN (DHS/USCIS–016) addresses the 

actions USCIS ELIS takes to detect 

duplicate and related accounts and 

identify potential national security 

concerns, criminality, and fraud to 

ensure that serious or complex cases 

receive additional scrutiny. 

This SORN addresses the USCIS ELIS 

temporary account process for first-time 

Applicants in USCIS ELIS and the draft 

benefit request process for all 

Applicants and Representatives. 

Because USCIS ELIS collects this 

information before a benefit request is 

submitted, USCIS does not have an 

official need-to-know the information in 

the drafted benefit request. USCIS is 

segregating temporary account and draft 


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benefit request information from 

permanent information in USCIS ELIS 

and preventing USCIS personnel (aside 

from USCIS ELIS System 

Administrators as part of their system 

maintenance duties) from viewing this 

temporary data until the Applicant or 

Representative submits the benefit 

request. USCIS will purge this 

information from USCIS ELIS if the 

Applicant or Representative does not 

submit the benefit request within 30 

days of initiation. If the Applicant 

submits the benefit request, USCIS will 

convert the temporary account to a 

permanent account and process the 

benefit request information according to 

the guidelines set forth in the Electronic 

Immigration System-2 Account and 

Case Management SORN and Electronic 

Immigration System-3 Automated 

Background Functions SORN. 

Temporary Accounts 

USCIS ELIS creates temporary 

accounts for Applicants that have not 

previously submitted a benefit request 

through USCIS ELIS. These temporary 

accounts permit the first-time Applicant 

to log in to USCIS ELIS, set notification 

preferences, and draft a benefit request. 

If no benefit request is submitted within 

30 days of initiation, USCIS ELIS 

deletes the temporary account. This 

minimizes the time USCIS ELIS retains 

personally identifiable information (PII) 

about individuals that have no pending 

benefit requests with USCIS, while still 

giving Applicants time to draft and 

submit a benefit request. If the 

Applicant submits a benefit request 

within the time allotted, USCIS ELIS 

will convert the temporary account to a 

permanent account and treat it 

according to the Electronic Immigration 

System-2 Account and Case 

Management SORN and Electronic 

Immigration System-3 Automated 

Background Functions SORN. 

Draft Benefit Requests 

USCIS ELIS retains benefit requests 

drafted by Applicants or 

Representatives for 30 days from 

initiation to further minimize the PII 

retained by USCIS ELIS. This 

information is not accessible by USCIS 

personnel (aside from system 

administrators for system maintenance) 

and will only be shared internally for 

system maintenance purposes and 

externally to reduce the harm to 

individuals in the event the system is 

compromised. However, once a benefit 

request has been formally submitted to 

USCIS, the information will be retained 

and used according to the Electronic 

Immigration System-2 Account and 

Case Management SORN and Electronic 

Immigration System-3 Automated 

Background Functions SORN in order to 

maintain USCIS ELIS accounts and 

determine eligibility for requested 

benefits. 

USCIS ELIS collects information 

previously collected on different forms. 

In the first release of USCIS ELIS, USCIS 

collects information from the following 

forms: 

• I–90—Application to Replace 

Permanent Residence Card (1615–0082), 

08/31/12; 

• I–129—Petition for a Nonimmigrant 

Worker (1615–0009), 10/31/13; 

• I–131—Application for Travel 

Document (1615–0013), 03/31/12; 

• I–140—Immigrant Petition for Alien 

Worker (1615–0015), 01/31/13; 

• I–539—Application to Extend/ 

Change Nonimmigrant Status (1615– 

0003), 02/29/12; 

• I–539—Application to Extend/ 

Change Nonimmigrant Status (On-Line 

Application) (Pending); 

• I–765—Application for 

Employment Authorization (1615– 

0040), 09/30/11; 

• I–821—Application for Temporary 

Protected Status (1615–0043), 10/31/13; 

• I–907—Request for Premium 

Processing Service (1615–0048), 08/31/ 

11; 

• AR–11—Alien Change of Address 

Card System (1615–0007), 09/30/11; and 

• G–28 Notice of Entry of Appearance 

as Attorney or Accredited 

Representative (1615–0105), 04/30/12. 

Additional forms from which 

information will be collected will be 

posted to the USCIS ELIS website as the 

system develops. 

USCIS collects, uses, and maintains 

temporary account and draft benefit 

request information pursuant to the 

Immigration and Nationality Act of 

1952, Public Law No. 82–414, sections 

101 and 103, as amended. 

This newly established system will be 

included in DHS’s inventory of record 

systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information practice principles in a 

statutory framework governing the 

means by which the U.S. Government 

collects, maintains, uses, and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

for which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. As a matter of policy, DHS 

extends administrative Privacy Act 

protections to all individuals where 

systems of records maintain information 

on U.S. citizens, lawful permanent 

residents, and visitors. 

Below is the description of the DHS/ 

USCIS–014 Electronic Immigration 

System-1 Temporary Accounts and 

Draft Benefit Requests System of 

Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM OF RECORDS: 

DHS/USCIS–014 

SYSTEM NAME: 

DHS/USCIS–014 Electronic 

Immigration System-1 Temporary 

Accounts and Draft Benefit Requests 

System of Records. 

SECURITY CLASSIFICATION: 

Unclassified . 

SYSTEM LOCATION: 

Records are maintained at the USCIS 

Headquarters in Washington, DC and 

field offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Electronic Immigration System-1 

Temporary Accounts and Draft Benefit 

Requests (USCIS ELIS Temporary 

Accounts and Draft Benefit Requests) 

stores and/or uses information about 

individuals who receive or petition for 

benefits under the Immigration and 

Nationality Act, as amended. These 

individuals include: Applicants and 

petitioners (Applicants); co-applicants, 

beneficiaries, derivatives, dependents, 

or other persons on whose behalf a 

benefit request is made or whose 

immigration status may be derived 

because of a relationship to an 

Applicant (Co-Applicants); attorneys 

and Board of Immigration Appeals 

accredited representatives 

(Representatives); and individuals that 

assist in the preparation of the benefit 

request. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Temporary USCIS ELIS account 

information includes the following from 

all of the categories of individuals 

above. If an Applicant or Representative 

formally submits a benefit request 

within the 30-day window, USCIS 

proposes converting the temporary 

account to a permanent USCIS ELIS 


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account and retaining the information 

according to the Electronic Immigration 

System-2 Account and Case 

Management SORN and Electronic 

Immigration System-3 Automated 

Background Functions SORN. An 

Applicant’s temporary USCIS ELIS 

account registration information 

includes the following: 

• Valid e-mail address 

• Password 

• Challenge questions and answers 

• Telephone Number (optional) 

All benefit requests about the 

Applicant or Co-Applicant includes the 

following information: 

• Alien Registration Number(s). 

• Full name and any alias(es) used. 

• Physical and mailing address(es). 

• Immigration status. 

• Date of birth. 

• Place of birth (city, state, and 

country). 

• Country of citizenship. 

• Gender. 

• Contact information (Phone 

number(s), E-mail address). 

• Military status. 

• Government-issued identification 

(e.g. passport, driver’s license): 

Æ document type. 

Æ issuing organization. 

Æ document number. 

Æ expiration date. 

• Benefit requested. 

• IP Address. 

• Browser information. 

• USCIS ELIS account number (for 

returning Applicants). 

The following information may be 

requested for benefit-specific eligibility: 

• Arrival/Departure Information. 

• Family Relationships (e.g., Parent, 

Spouse, Sibling, Child, Other 

Dependents, etc., as well as polygamy, 

custody, guardianship, and other 

relationship issues). 

• USCIS Receipt/Case Number. 

• Personal Background Information 

(e.g., involvement with national security 

threats, Communist party, torture, 

genocide, killing, injuring, forced sexual 

contact, limiting or denying others 

religious beliefs; service in military or 

other armed groups; work in penal or 

detention systems, weapons 

distribution, combat training, etc.). 

• Health Information (e.g., 

communicable disease, physical or 

mental disorder, prostitution, drug 

abuse, etc.). 

• Education History. 

• Work History. 

• Financial Information (income, 

expenses, scholarships, savings, assets, 

property, financial support, supporter 

information, life insurance, debts, 

encumbrances, etc.). 

• Social Security Number, if 

applicable. 

• Supporting documentation as 

necessary (i.e. Birth Certificate). 

• Criminal Records. 

Preparer information includes: 

• Name. 

• Organization. 

• Physical and Mailing Addresses. 

• Phone and Fax Numbers. 

• Paid/Not Paid. 

• Relationship to Applicant. 

Representative information includes: 

• Name. 

• Law Firm/Recognized Organization. 

• Physical and Mailing Addresses. 

• Phone and Fax Numbers. 

• E-mail Address. 

• Attorney Bar Card Number or 

Equivalent. 

• BAR Membership. 

• Accreditation Date. 

• BIA Representative Accreditation 

Expiration Date. 

• Law Practice Restriction 

Explanation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Immigration and Nationality Act 

of 1952, Public Law 82–414, sections 

101 and 103, as amended. 

PURPOSE(S): 

The purpose of the system collecting 

this information is to provide an 

Applicant with a temporary account so 

that he or she may submit a benefit 

request through USCIS ELIS for the first 

time. All draft benefit request 

information is collected to assist the 

Applicant or Representative in 

providing all of the information 

necessary to request a benefit. If a firsttime Applicant does not formally 

submit a benefit request within 30 days 

of opening the temporary account, the 

information will be deleted. If an 

Applicant or Representative formally 

submits a benefit request within the 30- 

day window, USCIS proposes 

converting the temporary account to a 

permanent USCIS ELIS account and 

retaining the information according to 

the USCIS ELIS Account and Case 

Management SORN and USCIS ELIS 

Automated Background Functions 

SORN. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

A. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise there is a risk of harm to 

economic or property interests, identity 

theft or fraud, harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity), or 

harm to the individual that relies upon 

the compromised information; and 

3. The disclosure made to such 

agencies, entities, and/or persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

B. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

If a benefit request has been submitted 

to USCIS within 30 days of initiation, 

the information will become permanent 

and shared according to the routine uses 

listed in the Electronic Immigration 

System-2 Account and Case 

Management SORN and Electronic 

Immigration System-3 Automated 

Background Functions SORN in order to 

maintain USCIS ELIS accounts and 

determine eligibility for requested 

benefits. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

magnetic disc and/or tape to maintain a 

real-time copy of the data for disaster 

recovery purposes. Real-time copies of 

data are deleted at the same time as the 

original data. 

RETRIEVABILITY: 

Records may be retrieved by any of 

the data elements listed above or 

combination thereof. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 


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security and access policies. Strict 

controls have been imposed to minimize 

the risk of compromising the 

information that is being stored. Access 

to the computer system containing the 

records in this system is limited to those 

individuals who have a need-to-know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

USCIS has submitted to the National 

Archives and Records Administration 

(NARA) a retention schedule for these 

records. USCIS proposes that 

information collected for an Applicant’s 

temporary account and all draft benefit 

requests will be retained for 30 days 

after initiation. If a first-time Applicant 

does not formally submit a benefit 

request within 30 days of opening the 

temporary account, the information will 

be deleted. If an Applicant or 

Representative formally submits a 

benefit request within the 30-day 

window, USCIS proposes converting the 

temporary account to a permanent 

USCIS ELIS account and retaining the 

information according to the Electronic 

Immigration System-1 Account and 

Case Management SORN and Electronic 

Immigration System-2 Automated 

Background Functions SORN. 

SYSTEM MANAGER AND ADDRESS: 

The DHS system manager is the Chief, 

Records Division, U.S. Citizenship and 

Immigration Services, Department of 

Homeland Security, U.S. Citizenship 

and Immigration Services, 20 

Massachusetts Avenue, NW., 

Washington, DC 20529. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may log in to USCIS 

ELIS to amend their information within 

the 30-day window. If they submit a 

benefit request, the information will still 

be available by logging in to their USCIS 

ELIS account and may be amended 

through the processes described in the 

USCIS ELIS Account and Case 

Management SORN and USCIS ELIS 

Automated Background Functions 

SORN. 

Because of the temporary nature of 

this data, records will not likely be 

available for FOIA requests. However, 

individuals are free to request records 

pertaining to them by submitting a 

request in writing to the National 

Records Center, FOIA/PA Office, P.O. 

Box 648010, Lee’s Summit, MO 64064– 

8010. Specific FOIA contact information 

can be found at http://www.dhs.gov/foia 

under ‘‘Contacts.’’ If an individual 

believes more than one component 

maintains Privacy Act records 

concerning him or her, the individual 

may submit the request to the Chief 

Privacy Officer and Chief Freedom of 

Information Act Officer, Department of 

Homeland Security, 245 Murray Drive 

SW., Building 410, STOP–0655, 

Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are obtained from the 

Applicant or his or her Representative. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: September 15, 2011. 

Mary Ellen Callahan, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2011–24936 Filed 9–27–11; 8:45 am] 

BILLING CODE 9111–97–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2011–0090] 

Privacy Act of 1974; Department of 

Homeland Security Federal Emergency 

Management Agency—012 Suspicious 

Activity Reporting System of Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to 

establish a new system of records titled, 

‘‘Department of Homeland Security/ 

Federal Emergency Management 

Agency—012 Suspicious Activity 

Reporting System of Records.’’ This 

system of records allows the Department 

of Homeland Security/Federal 

Emergency Management Agency to 

collect, maintain, and retrieve records 

on individuals who report suspicious 

activities, individuals reported as being 

involved in suspicious activities, and 

individuals charged with the analysis 

and appropriate handling of suspicious 

activity reports. Additionally, the 

Department of Homeland Security/ 

Federal Emergency Management Agency 

is issuing a Notice of Proposed 

Rulemaking elsewhere in the Federal 

Register to exempt this system of 

records from certain provisions of the 

Privacy Act. This newly established 

system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Submit comments on or before 

October 27, 2011. This new system will 

be effective October 27, 2011. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2011–0090 by one of the following 

methods: 

Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

Fax: 703–483–2999. 

Mail: Mary Ellen Callahan, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this rulemaking. All 


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