Part 5352 - Solicitation Provisions and

Contract Clauses

DAFFARS PART 5352 Knowledge Center

Revised: June 2023

Subpart 5352.2 — TEXT OF PROVISIONS AND CLAUSES

5352.201-9101 Ombudsman

5352.204-9000 Notification of Government Security Activities

5352.209-9000 Organizational Conflict of Interest

5352.209-9001 Potential Organizational Conflict of Interest

5352.217-9000 Long Lead Limitation of Government Liability

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.228-9101 Insurance Certificate Requirement in Spain (USAFE)

5352.242-9000 Contractor Access to Department of the Air Force Installations

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

Subpart 5352.2 — TEXT OF PROVISIONS AND CLAUSES

5352.201-9101 Ombudsman

As prescribed in DAFFARS 5301.9103, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from

offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will

maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does

not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection

process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the

interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns,

issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting

an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level
bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of

OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the

ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses

of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues,

disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for

further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant

Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060,

phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or

clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.204-9000 Notification of Government Security Activities

As prescribed in DAFFARS 5304.404-90, insert the following clause in solicitations and contracts:

NOTIFICATION OF GOVERNMENT SECURITY ACTIVITIES (JUL 2023)

This contract contains a DD Form 254, DOD Contract Security Classification Specification, and

requires performance at a government location in the U.S. or overseas. Prior to beginning

operations involving classified information on an installation identified on the DD Form 254, the

contractor shall take the following actions:

(a) At least thirty days prior to beginning operations, notify the Information Protection Office shown

in the distribution block of the DD Form 254 as to:

(1) The name, address, and telephone number of this contract company’s representative and

designated alternate in the U.S. or overseas area, as appropriate;

(2) The contract number and military contracting command;

(3) The highest classification category of defense information to which contractor employees will

have access;

(4) The Department of the Air Force installations in the U.S. (in overseas areas, identify only the

APO number(s)) where the contract work will be performed;

(5) The date contractor operations will begin on base in the U.S. or in the overseas area;

(6) The estimated completion date of operations on base in the U.S. or in the overseas area; and,

(7) Any changes to information previously provided under this clause.

(End of clause)
5352.209-9000 Organizational Conflict of Interest

As prescribed in DAFFARS 5309.507-2(a), insert the following clause, substantially as written, in

Section I:

ORGANIZATIONAL CONFLICT OF INTEREST (JUL 2023)

(a) The following restrictions and definitions apply to prevent conflicting roles which may bias the

Contractor's judgment or objectivity, or to preclude the Contractor from obtaining an unfair

competitive advantage in concurrent or future acquisitions.

(1) Descriptions or definitions:

"Contractor" means the business entity receiving the award of this contract, its parents, affiliates,

divisions and subsidiaries.

"Development" means all efforts towards solution of broadly-defined problems. This may encompass

research, evaluating technical feasibility, proof of design and test, or engineering of programs not

yet approved for acquisition or operation.

"Proprietary Information" means all information designated as proprietary in accordance with law

and regulation, and held in confidence or disclosed under restriction to prevent uncontrolled

distribution. Examples include limited or restricted data, trade secrets, sensitive financial

information, and computer software; and may appear in cost and pricing data or involve classified

information.

"System" means the system that is the subject of this contract.

"System Life" means all phases of the system's development, production, or support.

"Systems Engineering" means preparing specifications, identifying and resolving interface problems,

developing test requirements, evaluating test data, and supervising design.

"Technical Direction" means developing work statements, determining parameters, directing other

Contractors' operations, or resolving technical controversies.

(2) Restrictions: The Contractor shall perform systems engineering and/or technical direction, but

will not have overall contractual responsibility for the system's development, integration, assembly

and checkout, or production. The parties recognize that the Contractor shall occupy a highly

influential and responsible position in determining the system's basic concepts and supervising their

execution by other Contractors. The Contractor's judgment and recommendations must be objective,

impartial, and independent. To avoid the prospect of the Contractor's judgment or recommendations

being influenced by its own products or capabilities, it is agreed that the Contractor is precluded for

the life of the system from award of a DoD contract to supply the system or any of its major

components, and from acting as a subcontractor or consultant to a DoD supplier for the system or

any of its major components.

(End of clause)

ALTERNATE I (JUL 2023). As prescribed in DAFFARS 5309.507-2(a)(2), either substitute

paragraph (a)(2) of the basic clause with one or both of the following paragraphs, or use one or both

in addition to the basic paragraph (a)(2). Use these paragraphs substantially as written.
(a)(2)(i) The Contractor shall prepare and submit complete specifications for non-developmental

items to be used in a competitive acquisition. The Contractor shall not furnish these items to the

DoD, either as a prime or subcontractor, for the duration of the initial production contract plus

(insert a specific period of time or an expiration date).

(a)(2)(ii) The Contractor shall either prepare or assist in preparing a work statement for use in

competitively acquiring the (identify the system or services), or provide material leading directly,

predictably, and without delay to such a work statement. The Contractor may not supply (identify

the services, the system, or the major components of the system) for a period (state the duration of

the constraint, however, the duration of the initial production contract shall be the minimum), as

either the prime or subcontractor unless it becomes the sole source, has participated in the design

or development work, or more than one Contractor has participated in preparing the work

statement.

ALTERNATE II (JUL 2023). As prescribed in DAFFARS 5309.507-2(a)(3), either substitute

paragraph (a)(2) of the basic clause with the following paragraph, or add the following in addition to

the basic restriction. Renumber the paragraphs as needed if more than one restriction applies. Use

this paragraph, substantially as written.

(a)(2) The Contractor shall participate in the technical evaluation of other Contractors' proposals or

products. To ensure objectivity, the Contractor is precluded from award of any supply or service

contract or subcontract for the system or its major components. This restriction shall be effective for

(insert a definite period of time). This does not apply to other technical evaluations concerning the

system.

ALTERNATE III (JUL 2023). As prescribed in DAFFARS 5309.507-2(a)(4), add the following

paragraph (b) to the basic clause substantially as written:

(b) The Contractor may gain access to proprietary information of other companies during contract

performance. The Contractor agrees to enter into company-to-company agreements to: (1) protect

another company's information from unauthorized use or disclosure for as long as it is considered

proprietary by the other company; and, (2) to refrain from using the information for any purpose

other than that for which it was furnished. For information purposes, the Contractor shall furnish

copies of these agreements to the contracting officer. These agreements are not intended to protect

information which is available to the Government or to the Contractor from other sources and

furnished voluntarily without restriction.

ALTERNATE IV (JUL 2023). As prescribed in DAFFARS 5309.507-2(a)(5), add the following

paragraph (b) to the basic clause. If Alternate III is also used, renumber this to paragraph (c).

(b) The Contractor agrees to accept and to complete all issued task orders, and not to contract with

Government prime Contractors or first-tier subcontractors in such a way as to create an

organizational conflict of interest.

ALTERNATE V (JUL 2023). As prescribed in DAFFARS 5309.507-2(a)(6), add the following

paragraph (b) to the basic clause substantially as written. If more than one Alternate is used,

renumber this paragraph accordingly.

(b) The Contractor agrees to accept and to complete issued delivery orders, provided that no new

organizational conflicts of interest are created by the acceptance of that order. The contracting

officer shall identify the organizational conflict of interest in each order. The Contractor shall not

contract with Government prime Contractors or first-tier subcontractors in such a way as to create
an organizational conflict of interest.

ALTERNATE VI (JUL 2023). As prescribed in DAFFARS 5309.507-2(a)(7), add the following

paragraph (b) to the basic clause substantially as written. If either Alternate III or IV or both are

used, renumber this paragraph accordingly.

(b) The above restrictions shall be included in all subcontracts, teaming arrangements, and other

agreements calling for performance of work which is subject to the organizational conflict of interest

restrictions identified in this clause, unless excused in writing by the contracting officer.

5352.209-9001 Potential Organizational Conflict of Interest

As prescribed in DAFFARS 5309.507-2(b), insert the following provision, substantially as written in

Section L:

POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (JUL 2023)

(a) There is potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and

Consultant Conflicts of Interest) due to (state the nature of the proposed conflict). Accordingly:

(1) Restrictions are needed to ensure that (state the nature of the proposed restraint and the

applicable time period).

(2) As a part of the proposal, the offeror shall provide the contracting officer with complete

information of previous or ongoing work that is in any way associated with the contemplated

acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of

interest limitation applicable to subsequent Government work, at either a prime contract level, at

any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions

with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision

in the resulting contract which shall disqualify the offeror from further consideration for award of

future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or

deleted during negotiations.

(End of provision)

ALTERNATE I (JUL 2023). At the discretion of the contracting officer, substitute the following

paragraph (b) for paragraphs (b) and (c) in the basic provision:

(b) The organizational conflict of interest clause in this solicitation may not be modified or deleted.

5352.217-9000 Long Lead Limitation of Government Liability

As prescribed in DAFFARS 5317.7406, insert the following clause in solicitations and contracts:

LONG LEAD LIMITATION OF GOVERNMENT LIABILITY (JUL 2023)
(a) In performing this contract, the contractor is not authorized to make expenditures or incur

obligations exceeding $[ insert dollar amount ].

(b) The maximum amount for which the Government shall be liable if this contract is terminated (i.e.,

costs already incurred and those associated with termination) is $[ insert dollar amount ].

(c) The contractor shall notify the contracting officer in writing whenever there is reason to believe

that, within the next 60 days, the costs expected to be incurred under this contract, when added to

all costs previously incurred, will exceed 75 percent of the total amount allotted to the contract by

the Government. The notice shall state the estimated amount of additional funds required to

continue performance for the specified schedule period, limited by the not-to-exceed contract value.

(d) Sixty days before the end of the specified schedule period, the contractor shall give notice to the

contracting officer of the estimated amount of additional funds required to continue long lead

contract performance, when the funds will be needed, and any agreed to extension period specified

in the Schedule.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances

(ODS)

As prescribed in DAFFARS 5323.804-90, insert the following clause in solicitations and contracts:

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUL 2023)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that

requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem,

item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test,

operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this

contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e.,

they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114,

CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends

R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

(End of clause)
5352.223-9001 Health and Safety on Government Installations

As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and

safety of contractor and Government personnel performing or in any way coming in contact with the

performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for

health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational

Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the

performance of this contract and any adjustments resulting from such direction will be in

accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as

directed by the contracting officer, shall be grounds for termination of this contract in accordance

with the Default clause of this contract.

(End of clause)

5352.228-9101 Insurance Certificate Requirement in Spain (USAFE)

As prescribed at DAFFARS 5328.310-90, insert the following clause in solicitations and contracts:

INSURANCE CERTIFICATE REQUIREMENT IN SPAIN (USAFE) (JUL 2023)

(a) Below follows the Insurance Certificate required for any Third Country National (TCN)

contractor, other than U.S. or Spanish, required for use under this contract. The certificate is

provided to standardize base access procedures. It must be completed and signed by the

policyholder and the insurer.

(b) The amount of coverage minimum is 90,151.82 Euros per insured party (personal injury),

60,101.21 Euros per accident (property damage), and 6, 010.12 Euros security deposit for legal fees.

In all cases the amount of coverage, if different from the above amounts, will be determined by the

insurer, except in situations where the minimum coverage applies.

(c) The request for base access and the insurance certificate should be processed in accordance with

DoD Foreign Clearance Guide instructions for Spain.

(d) Complete the following certification:

Certificate of Insurance

CERTIFICATE OF INSURANCE COVERAGE OF THE CIVIL LIABILITY REFERRED TO UNDER

ARTICLE 5 OF ANNEX 6 TO THE AGREEMENT BETWEEN THE KINGDOM OF SPAIN AND THE
UNITED STATES OF AMERICA ON COOPERATION FOR THE DEFENSE.

The insurance Company_______________________________________________with legal domicile in

_______________________________________________________________ Tel:__________________________of

Spanish/US nationality, registered in the Mercantile Registry

of_______________________________________

Date:____________________, Number________, Book:_______, Section _____, Volume________, Page_______.

CERTIFIES

That (insert contractor or company name) of ___________ nationality has contracted with this

company Policy Number_______________ of civil liability against damages to persons or property

which could arise from actions or omissions committed by any of their employees in the performance

of their official functions/professional activities in Spain because of the contracts signed with U.S.

Forces, and during the visit which, in respect of such contract, they may make to Spain, according to

the general conditions in force for this type of insurance and also to the special conditions created

for this purpose in the Spanish-U.S. Permanent Committee; that said company has paid the premium

according to the agreed conditions; and that such Policy is in force.

The Policy establishes as coverage of the mentioned risks the following amounts:

INDEMNITY LIMITS :

- For casualty: --------------------------601,012.10 Euros

With the following sub-limits for each injured person:

- For personal liability: ----------------90,151.82 Euros

- For property damage: ---------------- 60,101.21 Euros

- For Judiciary Bond: -------------------- 6,010.12 Euros

The granted coverage is effective from ________________ through________________, and does not

include any type of franchise, or similar limitation, to be deducted from the mentioned guarantees or

any clause which requires the submission to any type of arbitration. The underwriting insurance

company considers that the established amounts adequately cover the insured risks.

The policy sets forth the following clauses:

1. “The insurance company waives any right of subrogation against the United States of America

which may arise by reason of any payment under this Policy.”

2. “The parties hereto explicitly agree to submit to the jurisdiction of the Spanish Courts of Law and

to the Spanish Laws to settle any matter related to the construction or enforcement of the clauses

and conditions of this Policy.”

IN WITNESS HEREOF, the present document is signed in______________________________,on

the____________of_____________20____

______________________________________ ___________________________________

For the Insured Company (signature) For the Insurance (signature)
(Courtesy Translation)

Certificado de Cobertura de Seguro

CERTIFICADO DE COBERTURA DE SEGURO DE LA RESPONSABILIDAD CIVIL A QUE SE REFIERE

EL ARTICULO 5 DEL ANEXO 6 AL CONVENIO ENTRE EL REINO DE ESPAÑA Y LOS ESTADOS

UNIDOS DE AMERICA SOBRE COOPERACION PARA LA DEFENSA.

La Compañia de Seguros ______________________________________ con domicilio social en la

Calle/Avda./Pla. ____________________________________________________________________, Tlfo.:

_________________ , de nacionalidad española/norteamericana, inscrita en el Registro Mercantil

de______________________________, fecha _________________, Número ________, Libro _________, Sección

______, Tomo _______, Folio_______.

CERTIFICA:

Que ___(nombre del individuo o la empresa)______________, de nacionalidad _________________________,

tiene suscrita con esta Compañia la Póliza número ____________________________, de responsabilidad

civil contra daños a personas y cosas que pudieran derivarse de acciones u omisiones realizadas por

sus empleados en el desempeño de sus funciones oficiales/actividades profesionales en España con

ocasión de su contracto con las Fuerzas de los EE.UU. y con la visita que en relación con dicho

contrato realicen sus empleados a España, según las condiciones generales vigentes para este tipo

de seguros y además las condiciones especiales elaboradas a este fin en el Comité Permanente

Hispano-Norteamericano; habiéndose satisfecho la prima según las condiciones pactadas, y

encontrándose dicha Póliza en vigor.

La Póliza establece como cobertura de los riesgos mencionados las siguientes cuantías:

LIMITES DE INDEMNIZACION:

- Por siniestro: -------------------------- 601.012,10 Euros

Con los siguientes sublímites por perjudicado:

- Por daños personales: ---------------- 90.151,82 Euros

- Por daños materiales: ---------------- 60.101,21 Euros

- Por fianzas judiciales: ----------------- 6.010,12 Euros

Las coberturas otorgadas son efectivas desde el ___________________________, hasta el

_________________________, no incluyéndose en las mismas ningún tipo de franquicia o limitación

similar a deducir de las garantías indicadas ni ninguna disposición que requiera la sumisión a

cualquier tipo de arbitraje. La Compañia aseguradora que suscribe considera que las cuantías

establecidas cubren adecuadamente los riesgos asegurados.

La Póliza establece las siguientes cláusulas:

1. “La Compañia Aseguradora renuncia a cualquier derecho de subrogación contra los Estados

Unidos de América que pueda provenir por razones diferentes a pago, bajo la Póliza epígrafiada.”

2. “Las partes se someten expresamente a la jurisdicción de los tribunales españoles y al derecho

español para resolver cualquier cuestión relativa a la interpretación o aplicación de las cláusulas y
condiciones de la Póliza.”

Y para que conste a los efectos oportunos, se firma el presente en __________________ a _______________

de _____________ 20___.

___________________________________ ______________________________________

Tomador: Asegurador:

(END OF CERTIFICATE)

(End of Clause)

5352.242-9000 Contractor Access to Department of the Air Force

Installations

As prescribed in DAFFARS 5342.490-1, insert a clause substantially the same as the following clause

in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor

personnel who make frequent visits to or perform work on the Department of the Air Force

installation(s) cited in the contract. Contractor personnel are required to wear or prominently

display installation identification badges or contractor-furnished, contractor identification badges

while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer

listing the following: contract number, location of work site, start and stop dates, and names of

employees and subcontractor employees needing access to the base. The letter will also specify the

individual(s) authorized to sign for a request for base identification credentials or vehicle passes.

The contracting officer will endorse the request and forward it to the issuing base pass and

registration office or Security Forces for processing. When reporting to the registration office, the

authorized contractor individual(s) should provide a valid driver’s license, current vehicle

registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply

with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required

identification for newly assigned personnel and for prompt return of credentials and vehicle passes

for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the

contractor shall comply with [insert any additional requirements to comply with AFI 31-101 ,

Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program

] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the

prime contractor shall ensure that all base identification passes issued to employees and

subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.
(End of clause)

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

As prescribed in DAFFARS 5342.490-2, insert a clause substantially the same as the following clause

in solicitations and contracts:

COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (JUL 2023)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access

Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the

following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to

facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The

government will provide the contractor instruction on how to complete the Contractor Verification

System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel

Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel

Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear

or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC,

provide an updated listing to the contracting officer who will provide the updated listing to the

authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in

status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs

expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall

return all CACs issued to their personnel to the issuing office or the location specified by local

policy/directives.
(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)