70460 Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices 

Board’s (ASWB) Clinical or Advanced 

licensing exam prior to July 1, 1998 or 

the ASWB Clinical exam on or after July 

1, 1998, and be able to practice 

independently and unsupervised as a 

clinical social worker; and 

(6) All clinicians must possess a 

current, unrestricted, and valid license 

to practice their health profession in at 

least one of the 50 States, Washington, 

DC, the Commonwealth of Puerto Rico, 

the U.S. Virgin Islands, or Guam. 

Sites—Applicants must be located in 

a Health Professional Shortage Area 

(HPSA) and submit a Proposal for Use 

of a Commissioned Officer 2005. 

Applicants must also submit a 

Recruitment and Retention Assistance 

Application, if not yet approved as an 

NHSC site. Sites applying for a 

physician, family nurse practitioner, 

physician assistant or registered nurse 

must be located in a primary medical 

care HPSA; sites applying for a dentist 

must be located in a dental HPSA; and 

sites applying for a psychiatrist, a 

clinical psychologist, or a clinical social 

worker must be located in a mental 

health HPSA. All sites to which NHSC 

clinicians are assigned must accept 

assignment under Medicare, have 

appropriate agreements with the 

applicable State entity to participate in 

Medicaid and the State Children’s 

Health Insurance Program, see all 

patients regardless of their ability to 

pay, and use and post a discounted fee 

plan. Sites must also understand and 

accept that these officers will 

periodically be away from their assigned 

locations as they train for, or respond to, 

a regional and/or national health 

emergency. 

Application Requests, Dates and 

Addresses 

Application materials are available for 

downloading via the Web at http://

nhsc.bhpr.hrsa.gov or by calling the 

National Health Service Corps ‘‘Call 

Center’’ at 1–800–221–9393. 

Clinicians—The original of the 

completed application must be mailed 

or delivered no later than September 30, 

2005 to: Office of Commissioned Corps 

Operations, ATTN: Division of 

Commissioned Corps Assignments, 

1101 Wootton Parkway, Suite 100, 

Rockville, Maryland 20852. A copy of 

the completed application must be 

postmarked or delivered no later than 

September 30, 2005 to: HRSA 

Commissioned Corps Operations Office, 

Parklawn Building, Room 14A–12, 5600 

Fishers Lane, Rockville, MD 20857. 

Clinicians are encouraged to submit an 

application early, as applications will be 

considered as soon as they are received. 

Applications delivered or postmarked 

after the deadline date or sent to a 

different address will be returned to the 

applicant and not considered. 

Sites—Completed applications must 

be postmarked or delivered to the NHSC 

by no later than September 30, 2005. 

Site applications will be evaluated as 

soon as they are received at NHSC 

headquarters. Sites will be deemed 

qualified based on the quality of the 

application submitted and the score of 

the HPSA in which they are located. 

Preference will be given to NHSCapproved sites in HPSAs with higher 

scores (the neediest HPSAs). Officers 

will be assigned to qualified sites on an 

ongoing basis. Sites are encouraged to 

apply early so as to have a better chance 

of acquiring one of the commissioned 

officers. The number of qualified sites is 

expected to exceed the limited supply of 

commissioned officers. Completed site 

applications should be mailed or 

delivered to: National Health Service 

Corps, Effectiveness and Preparedness 

Unit, Parklawn Building, Room 8A–55, 

5600 Fishers Lane, Rockville, MD 

20857. Applications delivered or 

postmarked after the deadline date or 

sent to a different address will be 

returned to the applicant and not 

considered.

Dated: November 24, 2004. 

Elizabeth M. Duke, 

Administrator.

[FR Doc. 04–26674 Filed 12–3–04; 8:45 am] 

BILLING CODE 4165–15–P

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[DHS–2004–0015] 

Privacy Act of 1974; Systems of 

Records

AGENCY: Privacy Office, DHS.

ACTION: Notice of Privacy Act systems of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security is giving notice that 

it proposes to add three systems of 

records to its inventory of record 

systems. The systems of records are: (1) 

The Freedom of Information Act and 

Privacy Act System; (2) the DHS Mailing 

and Other Lists System; and (3) the Civil 

Rights and Civil Liberties Matters 

System.

DATES: Comments must be received on 

or before January 5, 2005.

ADDRESSES: You may submit comments, 

identified by Docket Number DHS–

2004–0015, by one of the following 

methods: 

• EPA Federal Partner EDOCKET 

Web Site: http://www.epa.gov/

feddocket. Follow instructions for 

submitting comments on the Web site. 

DHS has joined the Environmental 

Protection Agency (EPA) online public 

docket and comment system on its 

Partner Electronic Docket System 

(Partner EDOCKET). DHS and its 

component agencies (excluding the 

United States Coast Guard and 

Transportation Security Administration) 

will use the EPA Partner EDOCKET 

system. The USCG and TSA (legacy 

Department of Transportation (DOT) 

agencies) will continue to use the DOT 

Docket Management System until full 

migration to the electronic rulemaking 

federal docket management system in 

2005. 

• Federal eRulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–772–5036 (This is not a 

toll-free number). 

• Mail: Department of Homeland 

Security, Attn: Privacy Office/Nuala 

O’Connor Kelly, Chief Privacy Officer/

202–772–9848, Washington, DC 20528. 

• Hand Delivery/Courier: Department 

of Homeland Security, Attn: Privacy 

Office/Nuala O’Connor Kelly, Chief 

Privacy Officer/202–772–9848, 

Anacostia Naval Annex, 245 Murray 

Lane, SW., Building 410, Washington, 

DC 20528, 7:30 a.m. to 4 p.m. 

Instructions: All submissions received 

must include the agency name and 

docket number for this notice. All 

comments received will be posted 

without change to http://www.epa.gov/

feddocket, including any personal 

information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.epa.gov/feddocket. You may also 

access the Federal eRulemaking Portal 

at http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT:

Nuala O’Connor Kelly, DHS Chief 

Privacy Officer, Department of 

Homeland Security, Washington, DC 

20528 by telephone 202–772–9848 or 

facsimile 202–772–5036.

SUPPLEMENTARY INFORMATION: The 

Department of Homeland Security 

(DHS) is establishing two new 

department-wide systems of records and 

one new system of records within DHS 

headquarters under the Privacy Act of 

1974 (5 U.S.C. 552a). These systems of 

records are part of DHS’s ongoing 

integration and management efforts. 

The Privacy Act embodies fair 

information principles in a statutory 

Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices 70461

framework governing the means by 

which the United States Government 

collects, maintains, uses and 

disseminates personally identifiable 

information. The Privacy Act applies to 

information that is maintained in a 

‘‘system of records.’’ A ‘‘system of 

records’’ is a group of any records under 

the control of an agency from which 

information is retrieved by the name of 

the individual or by some identifying 

number, symbol, or other identifying 

particular assigned to the individual. 

Individuals may request their own 

records that are maintained in a system 

of records in the possession or under the 

control of DHS by complying with DHS 

Privacy Act regulations, 6 CFR Part 5. 

The Homeland Security Act of 2002, 

Public Law 107–296, section 222, 116 

Stat. 2135, 2155 (Nov. 25, 2002) (HSA), 

requires the Secretary of DHS to appoint 

a senior official to oversee 

implementation of the Privacy Act and 

to undertake other privacy-related 

activities. The systems of records being 

published today help to carry out the 

DHS Chief Privacy Officer’s statutory 

activities. 

The Privacy Act requires each agency 

to publish in the Federal Register a 

description denoting the type and 

character of each system of records that 

the agency maintains, and the routine 

uses that are contained in each system 

in order to make agency recordkeeping 

practices transparent, to notify 

individuals regarding the uses to which 

personally identifiable information is 

put, and to assist the individual to more 

easily find such files within the Agency. 

DHS is here publishing the 

descriptions of three systems of records. 

Two Department-wide systems cover 

records kept by all component agencies 

within DHS as well as DHS 

Headquarters relating to the processing 

of Freedom of Information Act and 

Privacy Act requests, and mailing and 

other lists used within DHS for 

administrative and outreach purposes. 

The other system covers DHS records 

that pertain to civil rights and civil 

liberties complaints submitted to the 

DHS Office of Civil Rights and Civil 

Liberties (CRCL). Section 705 of the 

HSA, 116 Stat. at 2220–21, requires the 

DHS Officer for Civil Rights and Civil 

Liberties, who is appointed by the 

Secretary, to review and assess 

information alleging abuses of civil 

rights, civil liberties, and racial and 

ethnic profiling by employees and 

officials of the Department and to 

submit a report on these activities. The 

CRCL system of records will maintain 

the records that are created and 

obtained in order to carry out this 

statutory mandate. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of these new 

systems of records to the Office of 

Management and Budget (OMB) and to 

the Congress.

DHS/ALL 001 

SYSTEM NAME:

Department of Homeland Security 

(DHS) Freedom of Information Act 

(FOIA) and Privacy Act (PA) Record 

System. 

SECURITY CLASSIFICATION: 

Classified, sensitive. 

SYSTEM LOCATION: 

This system of records is located in 

the DHS Privacy Office, Washington, DC 

20528, as well as in the component 

FOIA/PA offices listed in ‘‘System 

Managers,’’ below. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who submit FOIA and/or 

PA requests to DHS; individuals who 

appeal DHS denial of their FOIA/PA 

requests; individuals whose requests, 

appeals, and/or records have been 

referred to DHS by other agencies; and, 

in some instances, attorneys or other 

persons representing individuals 

submitting such requests and appeals, 

individuals who are the subjects of such 

requests, and/or DHS personnel 

assigned to handle such requests or 

appeals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records received, created, or 

compiled in response to FOIA/PA 

requests or appeals, including: the 

original requests and administrative 

appeals; intra- or inter-agency 

memoranda, correspondence, notes and 

other documentation related to the 

processing of the FOIA/PA request; 

correspondence with the individuals or 

entities that submitted the requested 

records and copies of the requested 

records, including when those records 

might contain confidential business 

information or personal information. 

Types of information in the records may 

include: Requesters’ and their attorneys’

or representatives’ names, addresses, 

telephone numbers, and FOIA case 

numbers; names, office telephone 

numbers, and office routing symbols of 

DHS employees; and names, telephone 

numbers, and addresses of the submitter 

of the information requested. The 

system also contains copies of all 

documents relevant to appeals and 

lawsuits under FOIA and the PA. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, 552, 552a; 44 U.S.C. 

3101; E.O. 12958, as amended. 

PURPOSE(S): 

The system is maintained for the 

purpose of processing records requests 

and administrative appeals under the 

FOIA as well as access and amendment 

requests and appeals under the PA; for 

the purpose of participating in litigation 

arising from such requests and appeals; 

and for the purpose of assisting DHS in 

carrying out any other responsibilities 

under the FOIA or the PA. 

ROUTINE USES OF THESE RECORDS MAINTAINED

IN THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

(1) Where a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law (i.e., criminal, 

civil or regulatory), the relevant records 

may be referred to an appropriate 

Federal, state, territorial, tribal, local, 

international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting such a violation or 

enforcing or implementing such law. 

(2) To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the Federal 

government, when necessary to 

accomplish an agency function related 

to this system of records. 

(3) To a Federal, state, territorial, 

tribal, local, international, or foreign 

agency or entity for the purpose of 

consulting with that agency or entity (a) 

to assist in making a determination 

regarding access to or amendment of 

information, or (b) for the purpose of 

verifying the identity of an individual or 

the accuracy of information submitted 

by an individual who has requested 

access to or amendment of information. 

(4) To a federal agency or entity that 

furnished the record or information for 

the purpose of permitting that agency or 

entity to make a decision regarding 

access to or correction of the record or 

information, or to a federal agency or 

entity for purposes of providing 

guidance or advice regarding the 

handling of particular requests. 

(5) To the Department of Justice or 

other federal agency conducting 

litigation or in proceedings before any 

court, adjudicative or administrative 

body, when: (a) DHS, or (b) any 

employee of DHS in his/her official 

70462 Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices 

capacity, or (c) any employee of DHS in 

his/her individual capacity where DOJ 

or DHS has agreed to represent the 

employee, or (d) the United States or 

any agency thereof, is a party to the 

litigation or has an interest in such 

litigation. 

(6) To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

(7) To the National Archives and 

Records Administration or other Federal 

government agencies pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

(8) To the Department of Justice, 

including the United States Attorney’s 

Offices, or a consumer reporting agency 

for further collection action on any 

delinquent debt when circumstances 

warrant. 

(9) To the Office of Management and 

Budget or the Department of Justice to 

obtain advice regarding statutory and 

other requirements under the Freedom 

of Information Act or the Privacy Act of 

1974. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Privacy Act information may be 

reported to consumer reporting agencies 

pursuant to 5 U.S.C. 552a(b)(12). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper and/or in digital or other 

electronic form. Digital and other 

electronic images are stored on a storage 

area network in a secured environment. 

RETRIEVABILITY:

Records are retrieved by the name, 

unique case identifier, social security 

number, or alien identification number 

of the requester/appellant or the 

attorney or other individual 

representing the requester, or other 

identifier assigned to the request or 

appeal. 

SAFEGUARDS: 

Information in this system is 

safeguarded in accordance with 

applicable laws, rules and policies, 

including the DHS Information 

Technology Security Program 

Handbook. All records are protected 

from unauthorized access through 

appropriate administrative, physical, 

and technical safeguards. These 

safeguards include restricting access to 

authorized personnel who have a needto-know, using locks, and password 

protection identification features. 

Classified information is appropriately 

stored in accordance with applicable 

requirements. DHS file areas are locked 

after normal duty hours and the 

facilities are protected from the outside 

by security personnel. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the National 

Archives and Records Administration’s 

General Records Schedule 14. Files may 

be retained for up to six years. For 

requests that result in litigation, the files 

related to that litigation will be retained 

for three years after final court 

adjudication. 

SYSTEM MANAGER(S) AND ADDRESSES: 

I. For Headquarters components of the 

Department of Homeland Security, the 

System Manager is the Director of 

Departmental Disclosure, U.S. 

Department of Homeland Security, 

Washington, DC 20528. 

II. For operational components that 

comprise the U.S. Department of 

Homeland Security, the System 

Managers are as follows:

United States Coast Guard, FOIA Officer/PA 

System Manager, Commandant, CG–611, 

U.S. Coast Guard, 2100 2nd Street, SW., 

Washington, DC 20593–0001 

United States Secret Service, FOIA Officer/

PA System Manager Suite 3000, 950 H 

Street, NW., Washington, DC 20223 

United States Citizenship and Immigration 

Services, ATTN: Records Services Branch 

(FOIA/PA), 111 Massachusetts Avenue, 

NW., 2nd Floor, Washington, DC 20529 

Under Secretary for Emergency Preparedness 

and Response (includes Federal Emergency 

Management Agency), FOIA Officer/PA 

System Manager, 500 C Street, SW., Room 

840, Washington, DC 20472 

Under Secretary for Border and 

Transportation Security, Department of 

Homeland Security, C/o Departmental 

Disclosure Officer, Privacy Office, 

Washington, DC 20528 

United States Customs and Border 

Protection, FOIA Officer/PA System 

Manager, Disclosure Law Branch, Office of 

Regulations & Rulings, Ronald Reagan 

Building, 1300 Pennsylvania Avenue, NW 

(Mint Annex)., Washington, DC 20229 

United States Immigration and Customs 

Enforcement, FOIA Officer/PA System 

Manager, Office of Investigation, Chester 

Arthur Building (CAB), 425 I Street, NW., 

Room 4038, Washington, DC 20538 

Transportation Security Administration, 

FOIA Officer/PA System Manager, Office 

of Security, West Building, 4th Floor, 

Room 432–N, TSA–20, 601 South 12th 

Street, Arlington, VA 22202–4220 

Federal Protective Service, FOIA Officer/PA 

System Manager, 1800 F Street, NW., Suite 

2341, Washington, DC 20405 

Federal Law Enforcement Training Center, 

Disclosure Officer, 1131 Chapel Crossing 

Road, Building 94, Glynco, GA 31524 

Under Secretary for Science & Technology, 

FOIA Officer/PA System Manager, 

Washington, DC 20528 

Under Secretary for Information Analysis and 

Infrastructure Protection, FOIA Officer/PA 

System Manager, Washington, DC 20528 

Under Secretary for Management, FOIA 

Officer/PA System Manager, 7th and D 

Streets, SW., Room 4082, Washington, DC 

20472 

Office of Inspector General, Records 

Management Officer, Washington, DC 

20528

NOTIFICATION PROCEDURE:

To determine whether this system 

contains records relating to you, write to 

the appropriate System Manager(s) 

identified above. 

RECORD ACCESS PROCEDURES: 

A request for access to records in this 

system may be made by writing to the 

System Manager, identified above, in 

conformance with 6 CFR Part 5, Subpart 

B, which provides the rules for 

requesting access to Privacy Act records 

maintained by DHS. 

CONTESTING RECORD PROCEDURES: 

Same as ‘‘Record Access Procedures,’’

above. 

RECORD SOURCE CATEGORIES: 

Information contained in this system 

is obtained from those individuals who 

submit requests and administrative 

appeals pursuant to the FOIA and the 

PA; the agency records searched and 

identified as responsive in the process 

of responding to such requests and 

appeals; Departmental personnel 

assigned to handle such requests and 

appeals; other agencies or entities that 

have referred to DHS requests 

concerning DHS records, or that have 

consulted with DHS regarding handling 

of particular requests; and submitters or 

subjects of records or information that 

have provided assistance to DHS in 

making access or amendment 

determinations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Portions of this system are exempt 

under 5 U.S.C. 552a(j)(2), (k)(1), (k)(2) 

and (k)(5). When DHS is processing 

Privacy Act and/or FOIA requests, 

responding to appeals, or participating 

in FOIA or Privacy Act litigation, 

exempt materials from other systems of 

records may become part of the records 

in this system. To the extent that copies 

of exempt records from other systems of 

records are entered into this system, 

DHS hereby claims the same 

exemptions for those records that are 

claimed for the original primary systems 

of records from which they originated. 

Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices 70463

DHS/ALL 002 

SYSTEM NAME: 

DHS Mailing and Other Lists System 

SECURITY CLASSIFICATION: 

Sensitive 

SYSTEM LOCATION: 

This system of records is located in 

the Department of Homeland Security, 

Washington, DC 20528, as well as in the 

component DHS offices listed in 

‘‘System Managers,’’ below. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All persons appearing on mailing lists 

maintained throughout DHS to facilitate 

mailings to multiple addressees and 

other activities in furtherance of DHS 

duties. These lists include: Persons who 

have requested DHS material; members 

of the news media; DHS employees and 

the individual(s) they list as emergency 

contacts, former employees, persons 

who serve on DHS boards and 

committees and other individuals 

having business with DHS who have 

provided contact information; 

individuals who enter contests 

sponsored by DHS; contractors or other 

individuals who work or attend 

meetings at DHS; and other persons 

with an interest in DHS programs, 

contests, exhibits, conferences, training 

courses, and similar events. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Names, age, school grade, school 

name, home telephone numbers, 

cellular phone numbers, pager numbers, 

numbers where individuals can be 

reached while on travel or otherwise 

away from the office, home addresses, 

electronic mail addresses, names and 

phone numbers of family members or 

other contacts, position/title, business 

affiliation (where appropriate); and 

other contact information provided to 

the Department by individuals covered 

by this system of records or derived 

from other sources. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 44 U.S.C. 3101. 

PURPOSE(S): 

The system is maintained for the 

purpose of mailing informational 

literature to those who request it; 

maintaining lists of individuals who 

attend meetings; maintaining contact 

and emergency contact information for 

DHS employees and contractors 

working on site at DHS; maintaining 

information regarding individuals who 

enter contests sponsored by DHS; and 

for other purposes for which mailing or 

contact lists may be created. 

ROUTINE USES OF THESE RECORDS MAINTAINED

IN THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

(1) To DHS employees, contractors, 

consultants or others, when necessary to 

perform a function or service related to 

this system of records for which they 

have been engaged. Such recipients are 

required to comply with the Privacy 

Act, 5 U.S.C. 552a, as amended. 

(2) To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

(3) To the National Archives and 

Records Administration or other federal 

government agencies pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

(4) To the Department of Justice, 

United States Attorney’s Office, or a 

consumer reporting agency for further 

collection action on any delinquent debt 

when circumstances warrant. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE:

Records in this system are on paper 

and/or in digital or other electronic 

form. Digital and other electronic 

images are stored on a storage area 

network in a secured environment. 

RETRIEVABILITY: 

Information typically will be retrieved 

by an identification number assigned by 

computer, by e-mail address, or by name 

of an individual. 

SAFEGUARDS: 

Information in this system is 

safeguarded in accordance with 

applicable laws, rules and policies, 

including the DHS Information 

Technology Security Program 

Handbook. All records are protected 

from unauthorized access through 

appropriate administrative, physical, 

and technical safeguards. These 

safeguards include restricting access to 

authorized personnel who have a needto-know, using locks, and password 

protection identification features. DHS 

file areas are locked after normal duty 

hours and the facilities are protected 

from the outside by security personnel. 

RETENTION AND DISPOSAL: 

Some records are retained and 

disposed of in accordance with the 

National Archives and Records 

Administration’s General Records 

Schedule 12 (Communications Records). 

Other records are retained and disposed 

of in accordance with General Records 

Schedule 1. Files may be retained for up 

to three years or less depending on the 

record. For records that may be used in 

litigation, the files related to that 

litigation will be retained for three years 

after final court adjudication. 

SYSTEM MANAGER(S) AND ADDRESSES: 

I. For Headquarters components of the 

Department of Homeland Security, the 

System Manager is the Director of 

Departmental Disclosure, U.S. 

Department of Homeland Security, 

Washington, DC 20528. 

II. For operational components that 

comprise the U.S. Department of 

Homeland Security, the System 

Managers are as follows:

United States Coast Guard, FOIA 

Officer/PA System Manager, 

Commandant, CG–611, U.S. Coast 

Guard, 2100 2nd Street, SW., 

Washington, DC 20593–0001. 

United States Secret Service, FOIA/PA 

System Manager, Suite 3000, 950 H 

Street, NW., Washington, DC 20223. 

Under Secretary for Emergency 

Preparedness and Response (includes 

Federal Emergency Management 

Agency), FOIA/PA System Manager, 

500 C Street, SW., Room 840, 

Washington, DC 20472. 

Under Secretary for Border and 

Transportation Security, Department 

of Homeland Security, c/o 

Departmental Disclosure Officer, 

Privacy Office, Washington, DC 

20528. 

United States Citizenship and 

Immigration Services, U.S. 

Citizenship and Immigration Services, 

ATTN: Records Services Branch 

(FOIA/PA), 111 Massachusetts Ave, 

NW., 2nd Floor, Washington, DC 

20529. 

Bureau of Customs and Border 

Protection, FOIA/PA System Manager, 

Disclosure Law Branch, Office of 

Regulations & Rulings, Ronald Reagan 

Building, 1300 Pennsylvania Avenue, 

NW., (Mint Annex) Washington, DC 

20229. 

Bureau of Immigration and Customs 

Enforcement, FOIA/PA System 

Manager, Office of Investigation, 

Chester Arthur Building (CAB), 425 I 

70464 Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices 

Street, NW., Room 4038, Washington, 

DC 20538

Transportation Security Administration, 

FOIA/PA System Manager, Office of 

Security, West Building, 4th Floor, 

Room 432–N, TSA–20, 601 South 

12th Street, Arlington, VA 22202–

4220

Federal Protective Service, FOIA/PA 

System Manager, 1800 F Street, NW., 

Suite 2341, Washington, DC 20405

Federal Law Enforcement Training 

Center, Disclosure Officer, 1131 

Chapel Crossing Road, Building 94, 

Glynco, GA 31524

Under Secretary for Science & 

Technology, FOIA/PA System 

Manager, Washington, DC 20528

Under Secretary for Information 

Analysis and Infrastructure 

Protection, Nebraska Avenue 

Complex, Building 19, 3rd floor, 

Washington, DC 20528

Office of Inspector General, Records 

Management Officer, Washington, DC 

20528

NOTIFICATION PROCEDURE: 

To determine whether this system 

contains records relating to you, write to 

the appropriate System Manager(s) 

identified above. 

RECORD ACCESS PROCEDURES: 

A request for access to records in this 

system may be made by writing to the 

System Manager, identified above, in 

conformance with 6 CFR Part 5, Subpart 

B, which provides the rules for 

requesting access to Privacy Act records 

maintained by DHS. 

CONTESTING RECORD PROCEDURES: 

Same as ‘‘Record Access Procedures,’’

above. 

RECORD SOURCE CATEGORIES: 

Information contained in this system 

is obtained from affected individuals/

organizations, public source data, other 

government agencies and/or information 

already in other DHS records systems. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

DHS/CRCL 001 

SYSTEM NAME: 

Civil Rights and Civil Liberties 

(CRCL) Matters 

SYSTEM LOCATION: 

Office of Civil Rights and Civil 

Liberties, Department of Homeland 

Security (DHS), Washington, DC 20528. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who contact CRCL to allege 

abuses of civil rights and civil liberties, 

or to allege racial or ethnic profiling by 

DHS, its employees, contractors, 

grantees, or others acting under the 

authority of the Department; persons 

alleged to be involved in civil rights or 

civil liberties abuses or racial or ethnic 

profiling, victims or witnesses to such 

abuse; third parties not directly 

involved in the alleged incident, but 

identified as relevant persons to an 

investigation; and DHS employees and 

contractors. 

Identifying data contained in this 

information may include, but is not 

limited to: The name of persons making 

a report; home or work address, 

telephone number, e-mail address; 

social security number; alien 

registration number; and other unique 

identifiers assigned to the information. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system consist of 

complaints, comments, investigative 

notes and memoranda, correspondence, 

evidentiary documents and material, 

and reports relating to the resolution of 

complaints. The system also contains 

similar information relating to 

witnesses, persons involved in the 

alleged incident or other persons with 

relevant information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

6 U.S.C. 345; 44 U.S.C. 3101. 

PURPOSE(S): 

The purpose of this system is to allow 

the Officer for Civil Rights and Civil 

Liberties and staff to maintain relevant 

information necessary to review 

complaints or comments about alleged 

civil rights or civil liberties violations, 

or racial or ethnic profiling tied to the 

Department’s activities. The system will 

also track and maintain investigative 

files and records of complaint resolution 

and other matters, and facilitate 

oversight and accountability of the 

Department’s civil rights and civil 

liberties complaint resolution 

mechanisms.

ROUTINE USES OF THESE RECORDS MAINTAINED

IN THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

(1) To another federal agency with 

responsibility for labor or employment 

relations or other matters, when that 

agency has jurisdiction over matters 

reported to CRCL; 

(2) Where a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law (i.e. criminal, 

civil or regulatory) the relevant records 

may be referred to an appropriate 

Federal, state, territorial, tribal, local, 

international, or foreign agency law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting such a violation or 

enforcing or implementing such law; 

(3) To an organization or individual in 

either the public or private sector, either 

foreign or domestic, where there is a 

reason to believe that the recipient is or 

could become the target of a particular 

terrorist activity or conspiracy, to the 

extent the information is relevant to the 

protection of life or property; 

(4) To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains; 

(5) To a former employee of the 

Department for purposes of: responding 

to an official inquiry by a federal, state, 

or local government entity or 

professional licensing authority, in 

accordance with applicable Department 

regulations; or facilitating 

communications with a former 

employee that may be necessary for 

personnel-related or other official 

purposes where the Department requires 

information and/or consultation 

assistance from the former employee 

regarding a matter within that person’s 

former area of responsibility; 

(6) To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the Federal 

government, when necessary to 

accomplish an agency function related 

to this system of records; 

(7) To the National Archives and 

Records Administration, or other federal 

government agencies pursuant to 

records management operations 

conducted under the authority of 44 

U.S.C. 2904 and 2906; 

(8) To the Department of Justice or 

other federal agency conducting 

litigation or in proceedings before any 

court, adjudicative or administrative 

body, when (a) DHS, or (b) any 

employee of DHS in his/her official 

capacity, or (c) any employee of DHS in 

his/her individual capacity where DOJ 

or DHS has agreed to represent the 

employee, or (d) the United States or 

any agency thereof, is a party to the 

litigation or has an interest in such 

litigation, and DHS determines that 

disclosure is relevant and necessary to 

the litigation. 

Federal Register / Vol. 69, No. 233 / Monday, December 6, 2004 / Notices 70465

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

These records are stored in an 

electronic database or paper media and 

may include physical objects as 

exhibits. 

RETRIEVABILITY: 

Information may be retrieved by 

name, incident code, unique personal 

identifier, or other identifying data. 

SAFEGUARDS: 

Records are stored in a secure, 

guarded, facility, at which a badge must 

be shown to enter. The storage area is 

locked when not attended by CRCL 

personnel. Electronic records are 

maintained in accordance with DHS 

security policies contained in the DHS 

Information Technology Security 

Program Handbook and the DHS 

Sensitive Systems Handbook. Electronic 

records are password-protected and can 

only be accessed from a DHS work 

station. All CRCL personnel are briefed 

prior to gaining initial access and 

annually thereafter. 

RETENTION AND DISPOSAL: 

These records are governed by 

General Records Schedule 1, Item 25 

and will be retained and disposed of in 

accordance with that schedule. 

SYSTEM MANAGER(S) AND ADDRESS: 

Officer for Civil Rights and Civil 

Liberties, U.S. Department of Homeland 

Security, Washington, DC 20528. 

NOTIFICATION PROCEDURE: 

Address inquiries to the System 

Manager named above. 

RECORD ACCESS PROCEDURE: 

A request for access to records in this 

system may be made by writing to the 

System Manager, identified above, in 

conformance with 6 CFR Part 5, Subpart 

B, which provides the rules for 

requesting access to Privacy Act records 

maintained by DHS. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Records access procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from correspondence, 

telephone calls, e-mails, facsimiles, or 

other means of reporting allegations of 

civil rights or civil liberties abuses, or 

racial or ethnic profiling. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Certain portions of CRCL’s files 

containing information relating to 

ongoing criminal investigations or 

national security activities may be 

exempt from disclosure pursuant to 5 

U.S.C. 552a(k)(1), (k)(2) and (k)(5).

Dated: December 1, 2004. 

Nuala O’Connor Kelly, 

Chief Privacy Officer.

[FR Doc. 04–26744 Filed 12–3–04; 8:45 am] 

BILLING CODE 4410–10–P

DEPARTMENT OF HOMELAND 

SECURITY 

Federal Emergency Management 

Agency 

Agency Information Collection 

Activities: Proposed Collection; 

Comment Request

AGENCY: Federal Emergency 

Management Agency, Emergency 

Preparedness and Response Directorate, 

Department of Homeland Security.

ACTION: Notice and request for 

comments. 

SUMMARY: The Federal Emergency 

Management Agency (FEMA), as part of 

its continuing effort to reduce 

paperwork and respondent burden, 

invites the general public and other 

Federal agencies to take this 

opportunity to comment on a proposed 

continuing information collection. In 

accordance with the Paperwork 

Reduction Act of 1995 (44 U.S.C. 

3506(c)(2)(A)), this notice seeks 

comments concerning FEMA’s Debt 

Collection Financial Statement, which 

requests personal financial data from 

individual debtors.

SUPPLEMENTARY INFORMATION: Under 

FEMA’s debt collection regulations, 44 

CFR 11.36(b), FEMA is required to 

maintain current credit data on FEMA’s 

debtors including, the individual 

debtor’s own financial statement, 

executed under penalty for false claim, 

concerning his/her assets and liabilities 

and his/her income and expenses. 

FEMA Form 22–13, Debt Collection 

Financial Statement, collects such data 

directly from the individual debtor. 

FEMA uses this data to understand the 

debtor’s financial condition and locate 

their assets to accurately determine a 

debtor’s ability to pay debts or to set 

arrangements for installment payments 

of debts. 

Collection of Information 

Title: Debt Collection Financial 

Statement. 

Type of Information Collection:

Revision of a currently approved 

collection. 

OMB Number: 1660–0011. 

Form Numbers: FEMA Form 22–13, 

Debt Collection Financial Statement. 

Abstract: FEMA may request debtors 

to provide personal financial 

information on FEMA Form 22–13 

concerning their current financial 

position. With this information, FEMA 

evaluates whether to allow debtors to 

pay the FEMA debts under installment 

repayment agreements and if so, under 

what terms. FEMA also uses this data to 

determine whether to compromise, 

suspend, or completely terminate 

collection efforts on respondent’s debts. 

This data is also used to locate the 

debtor’s assets if the debts are sent for 

judicial enforcement. 

Affected Public: Individuals or 

Households. 

Estimated Total Annual Burden 

Hours: 225 hours. 

Estimated Costs: The annualized cost 

for this information collection is $5100, 

based on 300 respondents spending 45 

minutes (.75 hours) per form at an 

average hourly rate of $22.27 per 2003 

Department of Labor’s National 

Employment, Hours, and Earnings 

Tables. 

Comments: Written comments are 

solicited to (a) evaluate whether the 

proposed data collection is necessary for 

the proper performance of the agency, 

including whether the information shall 

have practical utility; (b) evaluate the 

accuracy of the agency’s estimate of the 

burden of the proposed collection of 

information, including the validity of 

the methodology and assumptions used; 

(c) enhance the quality, utility, and 

clarity of the information to be 

collected; and (d) minimize the burden 

of the collection of information on those 

who are to respond, including through 

the use of appropriate automated, 

electronic, mechanical, or other 

technological collection techniques or 

other forms of information technology, 

e.g., permitting electronic submission of 

responses. Comments should be 

received within 60 days of the date of 

this notice.

ADDRESSES: Interested persons should 

submit written comments to Muriel B. 

Anderson, Chief, Records Management 

Section, Information Resources 

Management Branch, Information 

Technology Services Division, Federal 

Emergency Management Agency, 

Emergency Preparedness and Response 

Directorate, Department of Homeland 

Security, 500 C Street, SW., Room 316, 

Washington, DC 20472.

FOR FURTHER INFORMATION CONTACT:

Contact Michael H. Komack, Systems 

Accountant, FEMA, Financial and 

Acquisition Management Division 

(FAMD), Management and Policy