[Federal Register Volume 69, Number 25 (Friday, February 6, 2004)]
[Notices]
[Pages 5839-5841]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-2542]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The amendment being made is to alert the users of this system of 
records of the additional requirements of the Health Insurance 
Portability and Accountability Act (HIPAA) of 1996, as implemented by 
DoD 6025.18-R, DoD Health Information Privacy Regulation. Language 
being added under the `Routine Use' category is as follows:


    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant

[[Page 5840]]

to the Health Insurance Portability and Accountability Act of 1996, 
applies to most such health information. DoD 6025.18-R may place 
additional procedural requirements on the uses and disclosures of 
such information beyond those found in the Privacy Act of 1974 or 
mentioned in this system of records notice.



DATES: This proposed action will be effective without further notice on 
March 8, 2004 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 30, 2004.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F044 AFSG G

System name:
    Aircrew Standards Case File (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System name:
    Delete entry and replace with `Aeromedical Information and Waiver 
Tracking System (AIMWTS)'.
* * * * *

Purpose(s):
    Add to entry `transmit medical informaiton for waiver 
consideration, track waiver dispositions,'.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add a new paragraph to the end of the entry Note: This system of 
records contains individually identifiable health information. The DoD 
Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant 
to the Health Insurance Portability and Accountability Act of 1996, 
applies to most such health information. DoD 6025.18-R may place 
additional procedural requirements on the uses and disclosures of such 
information beyond those found in the Privacy Act of 1974 or mentioned 
in this system of records notice.
* * * * *

Storage:
    Delete entry and replace with `Maintained in file folders and web-
based database.'

Retrievability:
    Add to entry `or Social Security Number.'
* * * * *
F044 AFSG G

System name:
    Aeromedical Information and Waiver Tracking System (AIMWTS).

System location:
    Air Force Medical Support Agency (AFMSA/SGPA), 110 Luke Avenue, 
Room 405, Bolling Air Force Base, DC 20332-7050.

Categories of individuals covered by the system:
    This record system is maintained on all Air Force members who have 
been considered for medical waiver for flying duty due to conditions 
defined as serious illness or for waiver for flying training.

Categories of records in the system:
    The record system contains members' Report of Medical Examination, 
Report of Medical History, Narrative Summary, Aeromedical Evaluation, 
Electrocardiographic Record, Clinical Record Consultation Sheet, and 
USAF School of Aerospace Medicine Evaluation Report (if accomplished).

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force and Air Force 
Instruction 48-123, Medical Examination and Medical Standards.

Purpose(s):
    Used to transmit medical information for waiver consideration, 
track waiver dispositions, determine if a previous action has been 
taken, if a precedent exists for granting a waiver for a specific 
medical condition, and to provide a scientific basis to justify and 
improve waiver policies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(6) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.


    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, aplies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and web-based database.

Retrievability:
    Retrieved by name or Social Security Number.

Safeguards:
    Records are accessed by custodian of the record system and by 
persons responsible for servicing the record system in performance of 
their official duties.

Retention and disposal:
    Retained in office files until superseded, obsolete, no longer 
needed for reference, or on inactivation, then destroyed by tearing 
into pieces, shredding, pulping, macerating, or burning.

System manager(s) and address:
    Chief, Physical Standards, Air Force Medical Support Agency (AFMSA/
SGPA), 110 Luke Avenue, Room 405, Bolling Air Force Base, DC 20332-
7050.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to their MAJCOM Flight Surgeon's Office.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written

[[Page 5841]]

inquiries to their MAJCOM Flight Surgeon's Office.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from medical institutions.

Exemptions claimed for the system:
    None.

[FR Doc. 04-2542 Filed 2-5-04; 8:45 am]
BILLING CODE 5001-06-M