June 1, 2015

MEMORANDUM TO: File 

FROM: Anna Therese McGowan, Chief /RA/ 

User Service Branch 

Customer Service Division 

Office of Information Services 

SUBJECT: ADAMS PUBLIC USER GROUP MEETING MINUTES, 

APRIL 29, 2015

This memo accompanies the summary of the public meeting held on Wednesday, April 29, 

2015, in the Public Document Room of the U.S. Nuclear Regulatory Commission. This was the 

29th meeting of the ADAMS User Group.
U.S. Nuclear Regulatory Commission Public Meeting Summary

 

April 29, 2015

Title: Agencywide Documents Access and Management System (ADAMS) User Group 

Meeting 

Meeting Identifier: ML15084A089

Date of Meeting: Wednesday, April 29, 2015 

Location: U.S. Nuclear Regulatory Commission Public Document Room, Rockville, MD 

Type of Meeting: Category 3 

Purpose of the Meeting(s): 

To provide updates on the ADAMS system and answer questions from public ADAMS 

users.

General Details:

The meeting began at 2:00 with introductions and general announcements by Anna 

McGowan. Eight NRC staff members were present. Ms. McGowan introduced a new 

User Services Branch member, Anne Perrera.

Approximately four members of the public participated in the meeting remotely using a 

teleconference line. Two participants asked questions and provided comments. 

Meeting participants included representatives of Dominion Engineering, Oak Ridge 

National Lab and Westinghouse.

The remaining portion of the meeting was dedicated to ADAMS User Group Member 

issues and questions. The meeting ended at approximately 2:25 p.m.

Public Participation Themes:

During the public question and answer portion of the meeting, NRC staff received 

questions on the following topics. The following answers were either provided during the 

meeting or the questions were researched and the answers provided below:

• PDR Resource E-mail Issue
o Ms. McGowan apologized for the recent problem with the PDR Resource 

mailbox not receiving e-mail messages. The problem is completely resolved 

now.

• ADAMS Accession Numbers

o Question: At the last meeting, there was a discussion of the alphabetic 

character (A, B, C) in the accession number. Likely ADAMS could go back 

now to all numbers after the ML. Why not do that so that, in the long view, the 

format is the same? Sometimes, the B might look like an 8.

o Answer: The inclusion of the alphabetic character in the ADAMS accession 

number was introduced in 2011 as part of the adjustment to the upgrading of 

the former ADAMS platform to the current platform. Since we were 

maintaining the former system while entering documents into both versions, 

we had to add the alphabetic character to retain the established format of the 

familiar accession number. This was to simplify the synchronizing of the two 

ADAMS versions so that the documents would be easily retrieved. Even 

though we are only using the current ADAMS platform to add agency 

documents, we do not plan to make any changes in the current format of the 

accession number. As we said in the last User Group meeting, the 

incorporation of the letters into the accession numbers makes it possible to 

add a larger number of documents to ADAMS each day. I am sorry if the 

letter “B” looks like an “8” but I am not sure how we can resolve that matter.

• Web-based ADAMS

o Question: Are there any plans to make any further changes to Web-based 

ADAMS?

o Answer: There are no current plans to make any changes to Web-based 

ADAMS. In future, there might be some changes but there is no schedule set 

for that possibility right now.

• Licensing Support Network

o Question: I have heard that the Chairman has directed that the Licensing 

Support Network (LSN) documents should be made publicly available using 

the ADAMS platform. Does that mean that one day I will find 2,000 

documents in the daily folder?

o Answer: No, although the goal is to make these documents publicly available, 

we are still developing how this will be managed. Budget is a consideration 

for all of the agency’s projects and this also affects the schedule for the public 
release of these documents. The preliminary plan is that there will be a 

separate section for the LSN Library which will be available through ADAMS 

by clicking on a hyperlink to take a user to the LSN Library. As this is 

developed, we will be able to provide a better idea of how it will function, but it 

is still in the planning stage.

Action Items/Next Steps:

• The next ADAMS User Group meeting will be held in Autumn 2015.

Enclosure:

1. Meeting Announcement - ML15084A089