Part 5333 - Protests, Disputes, and Appeals

DAFFARS PART 5333 Knowledge Center

Revised: June 2023

Subpart 5333.1 – PROTESTS

5333.102 General

5333.103 Protests to the Agency

5333.104 Protests to GAO

5333.105 Protests to the United States Court of Federal Claims (COFC)

5333.170 Briefing Requirement for Protested Acquisitions Valued at $1B or More

Subpart 5333.2 – DISPUTES AND APPEALS

5333.211 Contracting Officers Decision

5333.214 Alternate Dispute Resolution (ADR)

5333.215 Contract Clause

5333.290 Claims and Terminations for Default

5333.291 Appeals to the Armed Services Board of Contract Appeals (ASBCA)

5333.292 Appeals to the United States Court of Federal Claims (COFC)

Subpart 5333.1 – PROTESTS

5333.102 General

(a) The contracting officer must inform the SSA prior to rendering a decision to take corrective

action or to settle a protest in any other manner before submitting its recommendation to the GAO,

courts, or the arbitrator.

(b)(3)(ii) See MP5301.601(a)(i).

5333.103 Protests to the Agency

(d)(4) When an agency protest is denied, an offeror may request an independent review by the SCO.

(h) The contracting officer must prepare the protest file following an agency protest (including a

protest of a non-appropriated funds procurement) regardless of the level at which the protest is
filed. The contracting officer must request guidance from the cognizant HCA for any protest likely to

generate significant Congressional interest. The decision to deny a protest must be made at a level

no lower than that at which the protest was filed. Protests may be sustained at any level in the

review process, with the concurrence of the cognizant legal office.

5333.104 Protests to GAO

(a) The Air Force Commercial Litigation Field Support Center (AF/JACQ) serves as agency counsel

before the GAO and defends Department of the Air Force interests (see MP5333.104).

(b) Protests before award

(1) Forward the determination and finding through the SCO to AF/JACQ and, for approval, to the

cognizant HCA workflow within seven days of the protest notification (see MP5301.601(a)(i)).

(c) Protests after award

(2) Forward the determination and finding through the SCO to AF/JACQ and, for approval, to the

cognizant HCA workflow within seven days of the protest notification (see MP5301.601(a)(i)).

(g) Notice to GAO

Forward the report through the SCO to AF/JACQ and to the cognizant HCA for signature and

submission to GAO within fifty-five days of date of receipt of the GAO recommendations (see

MP5301.601(a)(i)). Provide a copy of the report submission to the SAF/AQC Workflow.

5333.105 Protests to the United States Court of Federal Claims (COFC)

The Air Force Commercial Litigation Field Support Center (AF/JACQ) serves as the Department of

the Air Force agency counsel to the Department of Justice (DoJ) for protests at the COFC and assists

the assigned DoJ attorney in defending Air Force interests. The contracting officer must inform

AF/JACQ of any notice of protest at the COFC and provide support as requested by AF/JACQ. The

contracting officer must also notify the SCO and its supporting legal office/local attorney who

provides contract law advice.

5333.170 Briefing Requirement for Protested Acquisitions Valued at $1B or

More

Within seven (7) days of the filing of the protest, forward the briefing slide deck through the SCO

and cognizant HCA to AF/JACQ and the SAF/AQC Workflow for DAS(C) review and processing to

OUSD(A&S)/DPC.

Subpart 5333.2 – DISPUTES AND APPEALS
5333.211 Contracting Officers Decision

See the tailorable Contracting Officers Final Decision template.

5333.214 Alternate Dispute Resolution (ADR)

(a) For ACAT I and II programs, the contracting officer must establish an agreement between the

Government and the contractor, such as a memorandum of understanding, that outlines the intent of

the parties with respect to the use of ADR. Contracting officers must consider establishing ADR

agreements for other programs and acquisitions.

(c) The acquisition team must use ADR to the maximum extent practicable (See AFPD 51-12,

Negotiation and Dispute Resolution). ADR must also be used to resolve protests to the maximum

extent practicable. The acquisition team must attempt to use ADR prior to the commencement of

litigation once unassisted negotiations have reached an impasse. Further, ADR must be offered in

litigation, unless one of the exceptions in 5 U.S.C. 572(b) applies or the policy set forth by Deputy

General Counsel (Contractor Responsibility & Conflict Resolution (SAF/GCR)) indicates that ADR is

not appropriate.

5333.215 Contract Clause

(3) See MP5301.601(a)(i).

5333.290 Claims and Terminations for Default

(a) If a contractor submits an uncertified claim exceeding $100,000, the contracting officer must

notify the contractor, in writing, of its failure to certify as required by the Contract Disputes statute

(41 U.S.C. §§ 7101-7109). The notice must state that a final decision will not be issued until the claim

is certified.

(b) Prior to making a final decision on a claim or termination for default (including a termination for

cause under FAR Part 12), the contracting officer must refer the proposed final decision to the

cognizant legal office for legal advice, ADR suitability, and appropriate dispute resolution strategies.

The contracting officer, with the assistance of the cognizant legal office, must seek review by

AF/JACQ of all proposed final decisions. At the same time, the contracting officer must provide

SAF/GCR with any proposed final decision on a claim involving PEO programs and any proposed

final decision on a claim greater than $500,000. The contracting officer or the referring person must

promptly notify SAF/GCR and their SCO with all known information relating to any recommended

termination for default.

(c) The contracting officer must use ADR to the maximum extent practicable to resolve an Air Force

affirmative contract claim (such as defective pricing, liquidated damages, etc.) when unassisted

negotiations reach an impasse as determined by the SCO. The contracting officer must provide to

AF/JACQ, with a copy to SAF/GCR, any audit or other findings indicating Air Force entitlement to

recovery greater than $500,000 where unassisted negotiations have reached an impasse, in order to

develop a dispute resolution strategy. Government claims must be formally asserted [issuance of a

Contracting Officer’s Final Decision (FAR 33.206)] within 6 years after the accrual of the claim.
5333.291 Appeals to the Armed Services Board of Contract Appeals (ASBCA)

(a) AF/JACQ represents the Department of the Air Force in appeals to the ASBCA.

(b) If the contractor files an appeal with the ASBCA, the contracting officer must notify the SCO and

forward to AF/JACQ and the cognizant legal office a copy of any notice of appeal to the ASBCA, along

with the envelope in which the notice was received. If the contractor files an appeal with the

contracting officer instead of the ASBCA, the contracting officer must immediately notify AF/JACQ of

the date the appeal was received and forward to AF/JACQ and the cognizant legal office a copy of

the appeal and a copy of the envelope in which the appeal was received. The contracting officer

must forward the original appeal and envelope to AF/JACQ, which will then forward the appeal and

envelope to the ASBCA, as necessary.

(c) The contracting officer must prepare a “Rule 4 file” for any appeal to the ASBCA in accordance

with Rule 4 of the ASBCA rules (see DFARS Appendix A, Part 2). The contracting officer must

consult with AF/JACQ before including in the Rule 4 file any legal opinions or intra-governmental or

inter-governmental documents as described in DoD Directive 5400.07, DoD Freedom of Information

Act Program, and FAR 24.2.

(d) While an appeal is pending, the contracting officer along with the program

manager/user/functional Commander and SJA will support the assigned trial attorney as required

including; identifying and locating government witnesses, gathering contractual documents and

other physical evidence for conferences and hearings necessary to defend or otherwise dispose of an

appeal.

(e) Once the Rule 4 file is complete, AF/JACQ will file it with the ASBCA on behalf of the contracting

officer.

5333.292 Appeals to the United States Court of Federal Claims (COFC)

(a) The Department of Justice represents the Department of the Air Force in appeals brought before

the COFC. The Air Force Commercial Litigation Field Support Center (AF/JACQ) serves as the

Department of the Air Force counsel with the Department of Justice in such appeals.

(b) The contracting officer must notify the cognizant legal office and the SCO of any notice of appeal

to the COFC. The cognizant legal office must forward a copy of the notice to SAF/GCR and AF/JACQ.

(c) The contracting officer must assist the cognizant legal office in preparing the litigation report.

The contracting officer must obtain approval from the AF/JACQ trial attorney prior to releasing the

litigation report outside government.