72788 Federal Register / Vol. 77, No. 235 / Thursday, December 6, 2012 / Proposed Rules 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

32 CFR Part 157 

[DoD–2008–OS–0075; RIN 0790–AI33] 

Reduction of Use of Social Security 

Numbers in the Department of Defense 

AGENCY: Department of Defense. 

ACTION: Notice addressing comments 

received on the proposed rule. 

SUMMARY: The Department of Defense 

(DoD) published a proposed rule 

concerning the reduction of the use of 

social security numbers (SSN) in the 

Department on March 3, 2010 (75 FR 

9548). The Department published the 

proposed rule because it intended to 

apply the SSN reduction policies and 

procedures to entities that contract with 

the Department. However, it has been 

determined that the Defense Federal 

Acquisition Regulation Supplement 

(DFARS) or another contract vehicle is 

a more appropriate way to apply these 

policies and procedures to these 

entities; therefore, a final rule in title 32 

of the Code of Federal Regulations will 

not be published. DoD will publish 

internal guidance in an Instruction that 

will not contain language regarding 

contract companies since that guidance 

will be provided as noted above in a 

DFARS rule or other contract vehicle. 

This notice is being published to 

address the public comments received 

concerning the proposed rule. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Sam Yousef, 571–372–1939. 

SUPPLEMENTARY INFORMATION: Seven sets 

of comments were received on the 

proposed rule and are addressed below. 

All comments are available upon 

request. 

One commenter said that leave forms 

of military members or the Office of 

Personnel Management (OPM) Form 71 

(Request for Leave or Approved 

Absence) for civilian employees should 

not include SSNs in whole or in part. As 

part of the ongoing review to reduce or 

eliminate the use of SSNs, the 

Department will review the forms to 

document leave usage by military 

members and will reduce or eliminate 

the use of SSNs on these forms as 

appropriate. The civilian employee 

leave form, OPM Form 71, was revised 

in September 2009, and requires the 

individual’s Employee Number or only 

the last four digits of the SSN. 

One commenter expressed concern 

that the SSN is required in order to 

receive treatment at medical facilities on 

military installations and that the SSN 

is printed on identification cards. Other 

commenters noted that due to the 

widespread use of SSNs on military 

installations, individuals are at risk for 

identity theft. The Department of 

Defense takes the security and 

protection of its personnel’s Personally 

Identifiable Information (PII) very 

seriously. In order to reduce the use of 

the SSN and to better protect the 

identity of its members, the Department 

developed and released ‘‘Business 

Practice Changes to Allow the Removal 

of Social Security Numbers from DoD 

Identification (ID) Cards’’ in January 

2009 and in November 2012 released an 

‘‘Updated Plan for the Removal of Social 

Security Numbers (SSNs) from 

Department of Defense (DoD) 

Identification (lD) Cards,’’ that consisted 

of a comprehensive three-phased plan to 

reduce or eliminate SSN use on DoD ID 

cards: 

—Phase 1 of the updated plan requires 

removal of SSNs from DoD ID Cards 

and began with removal of the 

dependent’s SSN from Dependent ID 

cards in December 2008. Phase 1 will 

be complete in December 2012. 

—Phase 2 of the plan began replacement 

of the SSN with the DoD ID Number 

and started in June 2011. Phase 2 will 

be complete in June 2015. 

—Phase 3 of the plan will remove SSNs 

from ID card barcodes and is 

scheduled to begin in the 4th Quarter 

of Calendar Year 2012 and will take 

four years to complete. 

A commenter, while also expressing 

concern with the use of SSNs for 

identification and record keeping 

purposes, recommended that secure 

methods be used when transmitting 

information that includes SSNs. The 

Department requires that the Privacy 

Act be complied with when storing or 

transmitting information that contains 

PII. Secured communication methods 

are required to be used when 

transmitting PII. 

Another commenter also expressed 

concern with the extensive use of SSNs 

by DoD and recommended that an 

alternative identification number be 

used in lieu of the SSN. Another 

commenter recommended replacing the 

SSN with the DoD Electronic Data 

Interchange Personal Identifier (EDI–PI). 

Directive Type Memorandum (DTM) 

07–015, ‘‘DoD Social Security Number 

(SSN) Reduction Plan’’ and DoD 

Instruction 1000.30, ‘‘Reduction of 

Social Security Number (SSN) Use 

Within DoD,’’ which supersedes DTM 

07–015, require the DoD Forms 

Management Officer and the DoD 

Component Forms Management Officers 

to review SSN use and justifications on 

new and existing forms in their 

respective activities to reduce or 

eliminate the use of SSNs wherever 

possible. Additionally, these policies 

require the review and justification of 

SSN use in new and existing systems 

and to eliminate the use of SSNs 

wherever possible. The DoD ID Number, 

the common name for the EDI–PI, is 

identified by both policies as the 

primary alternative for the SSN. It is 

intended to support replacement of the 

SSN in most DoD processes and 

business needs. The DoD ID Number 

shall only be used for DoD business 

purposes. This may include transactions 

that include entities outside DoD, so 

long as individuals are acting on behalf 

of or in support of the Department of 

Defense. The DoD ID Number shall not 

be used to replace the SSN in any case 

where the SSN is required by law. All 

individuals eligible to receive DoD 

benefits, such as commissary, exchange, 

Morale, Welfare and Recreation or 

TRICARE purchased care, will, in 

addition to the DoD ID Number, receive 

a DoD Benefits Number that will be 

used to facilitate medical care in lieu of 

the SSN to the greatest extent 

permissible. 

Dated: December 3, 2012. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

[FR Doc. 2012–29504 Filed 12–5–12; 8:45 am] 

BILLING CODE 5001–06–P 

LIBRARY OF CONGRESS 

Copyright Office 

37 CFR Parts 201 and 203 

[Docket No. 2012–1] 

Copyright Office Fees 

AGENCY: Copyright Office, Library of 

Congress. 

ACTION: Notice of proposed rulemaking. 

SUMMARY: The Copyright Office has 

further revised its proposed fee 

schedule for filing cable and satellite 

statements of account following 

feedback from interested parties in 

response to a Notice of Proposed 

Rulemaking published on March 28, 

2012. The modified fee schedule set 

forth below reflects an updated 

calculation of the cost of providing 

services. 

DATES: Comments must be received in 

the Copyright Office no later than 5 p.m. 

Eastern Standard Time (EST) on January 

7, 2013. Reply comments must be 

received in the Copyright Office no later 


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