[Federal Register Volume 69, Number 222 (Thursday, November 18, 2004)]
[Notices]
[Pages 67548-67549]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-25633]


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DEPARTMENT OF DEFENSE


Defense Finance and Accounting Service; Privacy Act of 1974; 
Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on December 
20, 2004, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Office of 
Corporate Communications, Defense Finance and Accounting Service, 6760 
E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
7514.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 28, 2004, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 12, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
T5010

System name:
    DFAS Quarterly Pay Newsletter Email System.

System location:
    Exact Target, 47 South Meridian, Suite 300, Indianapolis, IN 46204-
3558.

Categories of individuals covered by the system:
    Any individual that opts-in to receive the DFAS Quarterly Pay 
Newsletter via e-mail.

Categories of records in the system:
    Individual's name, military service, status, pay grade, and email 
address.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and DoD FMR 7000.14-R, Vol. 
7A, Military Pay Policy and Procedures--Active Duty and Reserve Pay.

Purpose(s):
    To establish a database of customers who have subscribed to the 
DFAS Quarterly Pay Newsletter via email. The Newsletter informs the 
DFAS customer of current pay information and updates. The database will 
be used strictly to distribute this informative Newsletter via e-mail.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may be disclosed outside the DoD as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on electronic media and hard copy documents.

Retrievability:
    Individual's name and e-mail address.

Safeguards:
    Access to records is limited to individuals who are properly 
screened and cleared on a need-to-know basis in the performance of 
their official duties. Physical and electronic access is limited to 
persons responsible for creating and distributing the Newsletter via 
email. User ID's and passwords are used to control access to the 
systems data, and procedures are in place to deter and detect browsing 
and unauthorized access. The records will be stored on a secure server 
onsite at the contractors' location. The hosting facility security is 
fortified with fire suppression, security guard, personnel, camera 
monitoring, and servers held behind lock and key. Database security is 
ensured by secure user logins, state-of-the-art firewalls, and 
consistent database back-ups.

Retention and disposal:
    Records are deleted when the information is superseded or obsolete, 
or when the individual chooses to opt-out of receiving the Newsletter.

System manager(s) and address:
    Deputy Director for Military Pay Operations Product Line, Defense 
Finance and Accounting Service, Denver, 6760 E. Irvington Place, 
Denver, CO 80279-3000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, Office 
of Corporate Communications, Freedom of Information Act/Privacy Act 
Program Manager, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Individual should provide their full name, email address, current 
address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Defense Finance and Accounting Service, Office of Corporate 
Communications, Freedom of Information Act/Privacy Act Program Manager, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Individual should provide their full name, email address, current 
address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained

[[Page 67549]]

from the Defense Finance and Accounting Service, Office of Corporate 
Communications, Freedom of Information Act/Privacy Act Program Manager, 
6760 E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    Information is obtained from any individual.

Exemptions claimed for the system:
    None.
[FR Doc. 04-25633 Filed 11-17-04; 8:45 am]
BILLING CODE 5001-06-P