Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 67547

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

[FR Doc. 04–25631 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE

Office of the Secretary 

Privacy Act of 1974; System of 

Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on 

December 20, 2004 unless comments are 

received that would result in a contrary 

determination.

ADDRESSES: Send comments to OSD 

Privacy Act Coordinator, Records 

Management Section, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155.

FOR FURTHER INFORMATION CONTACT: Ms. 

Juanita Irvin at (703) 601–4722, 

extension 110.

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address above. 

The proposed systems reports, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, were 

submitted on October 28, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

DHA 10 

SYSTEM NAME: 

DoD Women, Infants, and Children 

Overseas Participant Information 

Management System. 

SYSTEM LOCATION: 

Choctaw Management Services 

Enterprises, 2161 NW., Military 

Highway, Suite 308, San Antonio, TX 

78213–1844, and at WIC Overseas sites 

in Europe, Latin America and Pacific. 

For a complete listing of all facility 

addresses maintaining these records, 

write to the system manager. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the Armed Forces, 

civilian employees, and DoD contractors 

living overseas (or in a U.S. Territory or 

possession), and their family members 

who are eligible for the DoD Women, 

Infants, and Children Overseas Program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of individual’s or 

sponsor’s name, Social Security 

Number, current address, income 

information, nutritional/medical history 

data, and whether the participants have 

received nutritional education and 

counseling. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 1060a, Special 

Supplemental Food Program; 42 U.S.C. 

Chapter 13A, Child Nutrition; and E.O. 

9397 (SSN). 

PURPOSE(S): 

DoD is responsible for providing 

Women, Infants, and Children (WIC) 

benefits to eligible members of the 

Armed Forces, civilian employees, and 

DoD contractors living overseas, and 

their family members. Records are being 

collected and maintained to determine 

eligibility for the DoD WIC Overseas 

Program. The program provides eligible 

participants with supplemental 

nutritious food, nutrition counseling 

and education, nutrition-health 

screening, and referrals to other health 

agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘‘Blanket Routine Uses’’ set 

forth at the beginning of OSD’s 

compilation of systems of records 

notices apply to this system. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Records are maintained on paper in 

file folders, on a microcomputer system, 

on diskette, on compact disk.

RETRIEVABILITY: 

Records are retrieved by the sponsor’s 

Social Security Number and/or name or 

the participant’s name and/or Social 

Security Number. 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, or 

administrative procedures. Access to 

records is limited to those officials who 

require the records to perform their 

official duties consistent with the 

purpose for which the information was 

collected. All personnel whose official 

duties require access to the information 

are trained in the proper safeguarding 

and use of the information. Access to 

computerized data is restricted by 

passwords, which are changed 

periodically. Computer terminals are 

located in supervised areas with access 

control. 

RETENTION AND DISPOSAL: 

Paper files are retained in active file 

until participants relocate or become 

ineligible to receive WIC Overseas 

services. The files are held for one 

additional year, and then destroyed by 

shredding, pulping, macerating, or 

burning. 

SYSTEM MANAGER(S) AND ADDRESS: 

Program Manager, TRICARE 

Management Activity, Joint Health Plan 

Coordination, 5111 Leesburg Pike, Suite 

810, Falls Church, VA 22041–3206. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to the 

TRICARE Management Activity, 

Department of Defense, ATTN: TMA 

Privacy Officer, 5111 Leesburg Pike, 

Suite 810, Falls Church, VA 22041–

3206. 

Request should contain participant’s 

and/or sponsor’s full name, their Social 

Security Number, and current address 

and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

TRICARE Management Activity, 

Department of Defense, ATTN: TMA 

Privacy Officer, 5111 Leesburg Pike, 

Suite 810, Falls Church, VA 22041–

3206. 

67548 Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 

Request should contain participant’s 

and/or sponsor’s full name, their Social 

Security Number, and current address 

and telephone number. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals applying for WIC 

Overseas Program benefits. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25547 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE

Defense Finance and Accounting 

Service; Privacy Act of 1974; Systems 

of Records

AGENCY: Defense Finance and 

Accounting Service, DoD.

ACTION: Notice to add a new system of 

records. 

SUMMARY: The Defense Finance and 

Accounting Service (DFAS) is proposing 

to add a system of records notice to its 

inventory of record systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended.

DATES: This action will be effective 

without further notice on December 20, 

2004, unless comments are received that 

would result in a contrary 

determination.

ADDRESSES: Send comments to the 

FOIA/PA Program Manager, Office of 

Corporate Communications, Defense 

Finance and Accounting Service, 6760 

E. Irvington Place, Denver, CO 80279–

8000.

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft at (303) 676–7514.

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service notices for systems of records 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 28, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

T5010 

SYSTEM NAME: 

DFAS Quarterly Pay Newsletter Email 

System. 

SYSTEM LOCATION: 

Exact Target, 47 South Meridian, 

Suite 300, Indianapolis, IN 46204–3558. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Any individual that opts-in to receive 

the DFAS Quarterly Pay Newsletter via 

e-mail. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, military service, 

status, pay grade, and email address. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations and DoD FMR 7000.14-R, 

Vol. 7A, Military Pay Policy and 

Procedures—Active Duty and Reserve 

Pay. 

PURPOSE(S): 

To establish a database of customers 

who have subscribed to the DFAS 

Quarterly Pay Newsletter via email. The 

Newsletter informs the DFAS customer 

of current pay information and updates. 

The database will be used strictly to 

distribute this informative Newsletter 

via e-mail. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may be 

disclosed outside the DoD as a routine 

use pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘‘Blanket Routine Uses’’

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Records are maintained on electronic 

media and hard copy documents. 

RETRIEVABILITY: 

Individual’s name and e-mail address. 

SAFEGUARDS: 

Access to records is limited to 

individuals who are properly screened 

and cleared on a need-to-know basis in 

the performance of their official duties. 

Physical and electronic access is limited 

to persons responsible for creating and 

distributing the Newsletter via email. 

User ID’s and passwords are used to 

control access to the systems data, and 

procedures are in place to deter and 

detect browsing and unauthorized 

access. The records will be stored on a 

secure server onsite at the contractors’

location. The hosting facility security is 

fortified with fire suppression, security 

guard, personnel, camera monitoring, 

and servers held behind lock and key. 

Database security is ensured by secure 

user logins, state-of-the-art firewalls, 

and consistent database back-ups. 

RETENTION AND DISPOSAL: 

Records are deleted when the 

information is superseded or obsolete, 

or when the individual chooses to optout of receiving the Newsletter. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director for Military Pay 

Operations Product Line, Defense 

Finance and Accounting Service, 

Denver, 6760 E. Irvington Place, Denver, 

CO 80279–3000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Office of Corporate 

Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

Individual should provide their full 

name, email address, current address, 

and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Defense Finance 

and Accounting Service, Office of 

Corporate Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

Individual should provide their full 

name, email address, current address, 

and telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11–

R; 32 CFR part 324; or may be obtained