67550 Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 

DEPARTMENT OF DEFENSE

Department of the Air Force 

Privacy Act of 1974; System of 

Records

AGENCY: Department of the Air Force, 

DoD.

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Department of the Air 

Force is altering a system of records 

notice in its existing inventory of record 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. The 

alteration adds a new category of 

records to the system, i.e., limited 

medical/immunization information for 

personnel readiness.

DATES: This proposed action will be 

effective without further notice on 

December 20, 2004 unless comments are 

received which result in a contrary 

determination.

ADDRESSES: Send comments to the Air 

Force Privacy Act Manager, Office of the 

Chief Information Officer, AF–CIO/P, 

1155 Air Force Pentagon, Washington, 

DC 20330–1155.

FOR FURTHER INFORMATION CONTACT: Mrs. 

Anne Rollins at (703) 696–6280.

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system report, as 

required by 5 U.S.C. 522a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 25, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

F036 AF A 

SYSTEM NAME: 

Biographical Data and Automated 

Personnel Management System (January 

11, 2002, 67 FR 1445).

CHANGES:

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM: 

Add to the end of the first paragraph 

‘and limited medical/immunization 

information for personnel readiness.’

* * * * *

F036 AF A 

SYSTEM NAME: 

Biographical Data and Automated 

Personnel Management System. 

SYSTEM LOCATION: 

Headquarters United States Air Force; 

headquarters of major commands; field 

operating agencies; direct reporting 

units; headquarters of combatant 

commands for which Air Force is 

Executive Agent, and all Air Force 

installations and units. Official mailing 

addresses are published as an appendix 

to the Air Force’s compilation of record 

systems notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty Air Force military 

personnel, and Air Force Reserve and 

Air National Guard personnel. Air Force 

civilian employees and contractors may 

be included when records are created 

which are identical to those on military 

members. Army, Navy, and Marine 

Corps Active duty military and civilian 

personnel may be included when 

assigned to combatant commands for 

which Air Force is the Executive Agent. 

Records may be maintained in this 

system on personnel in a Temporary 

Duty (TDY) status for the duration of the 

TDY. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Biographical information which may 

include name, rank, Social Security 

Number, service dates, date of birth, 

civilian employment, military and 

civilian education, military and civilian 

experience, program specialties, 

hobbies, and names of family members, 

religion, professional expertise and 

appointments, membership in 

professional societies, civic activities, 

state of license, and limited medical/

immunization information for personnel 

readiness. 

Limited locator type information 

which may include home address, home 

phone, home of record and name and 

address of next of kin. 

Records relating to assignment to 

include unit of assignment, authorized 

and assigned grade, duty title, duty Air 

Force Specialty Code and Military 

Occupation Code, position number, date 

assigned to organization, estimated date 

of departure, control tour code, 

assignment availability date, overseas 

tour start date, short tour return date, 

supervisor’s name and date supervision 

began. 

Performance data, i.e., date of last 

report and date next report due. 

May also contain limited routine 

administrative training information 

consisting of application for training, 

name and date of course completion, 

and educational level, when not filed in 

a separate system. 

Limited routine correspondence on 

promotions, military honors and 

awards, security and letters of 

appreciation, when not filed in a 

separate system. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 8013, Secretary of the Air 

Force and E.O. 9397 (SSN). 

PURPOSE(S): 

This system is established as a 

management tool to provide 

commanders and supervisors with ready 

reference information file for managing 

their personnel, manpower and 

resources. 

To assist in determining and 

scheduling workload requirements in 

support of their organization’s assigned 

mission. 

This system serves a ready reference 

locator and can be used to produce 

manpower reports. 

Used to determine eligibility/

suitability for assignment/reassignment; 

determine eligibility for retirement 

related action, to make determinations 

on discharges or mobilization, 

deferments, and fulfillment of local or 

statutory requirements. 

Records maintained as a historical file 

while individual is assigned to the unit. 

Used to answers correspondence/

telephone inquiries; updating and/or 

changing information in computer and/

or individual record.

Routine uses of records maintained in 

the system, including categories of users 

and the purposes of such uses: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’

published at the beginning of the Air 

Force’s compilation of systems of 

records notices apply to this system. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Maintained in file folders, in 

computers and on computer output 

products. 

Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 67551

RETRIEVABILITY: 

Retrieved by name and/or Social 

Security Number. 

SAFEGUARDS: 

Records are accessed by person(s) 

responsible for servicing the record 

system in performance of their official 

duties and by authorized personnel who 

are properly screened and cleared for 

need-to-know. Records are stored in 

locked rooms and cabinets. Those in 

computer storage devices are protected 

by computer system software. 

RETENTION AND DISPOSAL: 

Retain in office files until superseded, 

obsolete, no longer needed for reference, 

reassignment, separation or retirement 

of the individual or inactivation of the 

organization. Records on TDY personnel 

will be destroyed upon completion of 

the individual’s TDY. Records are 

destroyed by tearing into pieces, 

shredding, pulping, macerating, or 

burning. Computer records are 

destroyed by erasing, deleting or 

overwriting. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commanders/supervisors at the 

installation, base, unit, organization, 

office or function to which the 

individual is assigned. Official mailing 

addresses are published as an appendix 

to the Air Force’s compilation of record 

systems notices. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address inquiries to or visit the 

respective unit commander or 

supervisor who maintains the records. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of record systems notices. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access records 

about themselves contained in this 

system should address requests to the 

respective unit commander or 

supervisor who maintains the records. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of record systems notices. 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332; 32 CFR part 806b; or may be 

obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual, personnel or training 

records and records created by 

commander/supervisor. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25549 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE

Department of the Army 

Privacy Act of 1974; System of 

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of 

records. 

SUMMARY: The Department of the Army 

is proposing to alter a system of records 

notice in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended.

DATES: This proposed action will be 

effective without further notice on 

December 20, 2004 unless comments are 

received which result in a contrary 

determination.

ADDRESSES: Department of the Army, 

Freedom of Information/Privacy 

Division, U.S. Army Records 

Management and Declassification 

Agency, Attn: AHRC–PDD–FPZ, 7701 

Telegraph Road, Casey Building, Suite 

144, Alexandria, VA 22325–3905.

FOR FURTHER INFORMATION CONTACT: Ms. 

Janice Thornton at (703) 428–6504.

SUPPLEMENTARY INFORMATION: The 

Department of the Army systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 21, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 10, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

A0600–8–1c AHRC 

SYSTEM NAME: 

Army Casualty Information 

Processing System (ACIPS) (January 6, 

2004, 69 FR 790). 

CHANGES:

* * * * *

SYSTEM IDENTIFIER: 

Add ‘‘DoD’’ to the end of the entry. 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Defense Casualty Information 

Processing System (DCIPS)’’.

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Department of Defense military 

personnel (active component and 

reserve component) and their family 

members; DoD civilian personnel, 

retired service members, non-DoD 

civilians, and other individuals that are 

reported as casualties.’’

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with 

‘‘Individuals name, Social Security 

Number, date of birth, branch of service, 

organization, duty, military 

occupational specialty (MOS), Air Force 

Specialty Code (AFSC), Navy rate, rank, 

sex, race, religion, home of record, and 

other pertinent information; personnel 

records, health/dental records, 

correspondence with primary next of 

kin/secondary next of kin, inquiries 

from other agencies and individuals, DD 

Form 1300 (Report of Casualty).’’

* * * * *

PURPOSE(S): 

To provide DoD with a single joint 

military casualty information processing 

system; to provide support for the 

management of casualty and mortuary 

affairs by the Services Casualty and 

Mortuary Affairs Offices; to respond to 

inquiries; to provide statistical data 

comprising type, number, place and 

cause of incident to DoD Services’

members.

* * * * *

RECORD SOURCE CATEGORIES: 

Delete entry and replace with ‘‘From 

casualty reports and investigations 

received from commander, medical 

personnel, medical examiners, and 

other related official sources.’’

* * * * *

A0600–8–1c AHRC DoD 

SYSTEM NAME: 

Defense Casualty Information 

Processing System (DCIPS). 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 200 Stovall Street, 

Alexandria, VA 22332–0481.