Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 67549

from the Defense Finance and 

Accounting Service, Office of Corporate 

Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

RECORD SOURCE CATEGORIES: 

Information is obtained from any 

individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25633 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE

Department of the Air Force 

Privacy Act of 1974; System of 

Records

AGENCY: Department of the Air Force, 

DoD.

ACTION: Notice to add a record system.

SUMMARY: The Department of the Air 

Force proposes to add a system of 

records notice to its inventory of records 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on 

December 20, 2004 unless comments are 

received that would result in a contrary 

determination.

ADDRESSES: Send comments to the Air 

Force Privacy Act Manager, Office of the 

Chief Information Officer, AF–CIO/P, 

1155 Air Force Pentagon, Washington, 

DC 20330–1155.

FOR FURTHER INFORMATION CONTACT: Mrs. 

Anne Rollins at (703) 696–6280.

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force’s record 

system notices for records systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 522a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 25, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

F036 SAFLL A 

SYSTEM NAME: 

Presidential Letter of Appreciation 

Request System (PLARS). 

SYSTEM LOCATION: 

Secretary of the Air Force, Legislative 

Liaison, Congressional Inquiries, 1160 

Air Force Pentagon, Washington, DC 

20330–1160. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty Air Force military 

personnel, Air Force Reserve and Air 

National Guard personnel; and Air 

Force civilian employees. 

CATEGORIES OF RECORDS IN THE SYSTEM:

First and last name and middle initial; 

title (Mr., Mrs., or Ms.); mailing address; 

service (Regular, Guard, Reserve, or 

civilian); rank; years of service; last four 

digits of the retiree’s Social Security 

Number; name of requesting Military 

Personnel Flight (MPF) or Commander; 

point-of-contact name and mailing 

address; date of retirement; date of 

retirement ceremony. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 8013, Secretary of the Air 

Force; DoD Instruction 1348.34, 

Presidential Recognition on Retirement 

from Military Service; and Air Force 

Instruction 36–3203, Service 

Retirements. 

PURPOSE(S): 

To process requests for Presidential 

Letters of Appreciation for appropriate 

retirees and to submit retiree 

information in support of the requests, 

to generate White House memoranda, 

and to generate reports on the number 

of submitted, processed, on-hold, 

rejected, and archived requests during a 

given period. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Information may be disclosed to the 

White House to obtain Presidential 

letters of appreciation for retirees. 

The DoD ‘Blanket Routine Uses’

published at the beginning of the Air 

Force’s compilation of systems of 

records notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders, in 

computers, and on computer output and 

storage products. 

RETRIEVABILITY: 

Retrieved by name. 

SAFEGUARDS: 

Records are accessed by person(s) 

responsible for servicing the record 

system in performance of their official 

duties and by authorized personnel who 

are properly screened and cleared for 

need-to-know. Records are stored in 

locked rooms and cabinets. Those in 

computer storage devices are protected 

by computer system software. 

RETENTION AND DISPOSAL: 

Destroy after two years. 

SYSTEM MANAGER(S) AND ADDRESS: 

System administrator, Secretary of the 

Air Force, Legislative Liaison, 

Congressional Inquiries Office, 1160 Air 

Force Pentagon, Washington, DC 20330–

1160. 

NOTIFICATION PROCEDURE: 

Individuals inquiring about 

information on themselves contained in 

the system should submit written 

inquiries to the Secretary of the Air 

Force, Legislative Liaison, 

Congressional Inquiries Office, 1160 Air 

Force Pentagon, Washington, DC 20330–

1160. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access 

information on themselves contained in 

the system should submit written 

inquiries to the Secretary of the Air 

Force, Legislative Liaison, 

Congressional Inquiries Office, 1160 Air 

Force Pentagon, Washington, DC 20330–

1160. 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, 32 CFR part 806b; or may be 

obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

requesting office, reports and forms. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25548 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P