GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–i

Appendix B: Guaranty Agency Coding Tables

Table B–1: Academic Level Codes ................................................................................... B–2

Table B–2: Claim Reason Codes....................................................................................... B–3

Table B–3: Deferment Type Codes ................................................................................... B–4

Table B–4 : Deferment Type Usage Codes ....................................................................... B–5

Table B–5: Enrollment Status Codes............................................................................... B–10

Table B–6: Detail and PPC Record Errors (Sorted by Error Code Number) .................. B–11

Table B–7: Detail and PPC Record Errors (Sorted by Field Code Number)................... B–35

Table B–8: Guaranty Agency Codes ............................................................................... B–59

Table B–9: Interest Rate Type Codes.............................................................................. B–62

Table B–10: Loan Status Codes....................................................................................... B–63

Table B–11: Loan Transfer Codes................................................................................... B–86

Table B–12: Loan Type Codes........................................................................................ B–87

Table B–13: Reinsurance Reimbursement Rate Codes................................................... B–88

Table B–14: State Codes.................................................................................................. B–89

Table B–15: Windows Version—File Level and Header Error Messages...................... B–91

Table B–16: Mainframe (Z/OS LE) Version—File Level and Header Error Messages . B–92

Table B–17: Key Fields for Financial Reasonability....................................................... B–93
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–1

Introduction

The National Student Loan Data System (NSLDS) uses codes to describe various loan conditions 

and events. These codes are concise and, like an abbreviation, describe a whole series of events 

using only a character or two. This saves considerable space in the database and simplifies the 

processing of data. The code tables contain a number of data elements listed in the Data 

Dictionary (Appendix A) (e.g., Code for Loan Status, Type of Deferment). The following tables 

list the available codes and their definitions. You should carefully match your codes to those 

used by NSLDS.

When the Data Dictionary refers to a field that “Must be a valid code” from a particular code 

table, use Appendix B to find the table. Using a code not listed on a specified table will cause an 

error.

Some of the codes, along with their associated dates, provide a full history of events on a loan in 

NSLDS. For example, you can view data in NSLDS showing when a loan was first originated 

(ID status), when it went into repayment (RP status), any deferment periods (DA status), and 

when it was paid in full (PF status). Recording of each event provides the FFEL program 

administrators and researchers with key information on loan history. Thus, the codes are critical 

to the operation of the NSLDS.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–2

Tables

Table B–1: Academic Level Codes

Code Grade Level

1 Freshman / First Year (Including proprietary institution programs that are less than 1 year in 

duration.)

2 Sophomore / Second Year

3 Junior / Third Year

4 Senior / Fourth Year

5 Fifth Year / Other Undergraduate (May include sixth year undergraduate and continuing education 

students.)

A First Year Graduate / Professional

B Second Year Graduate / Professional

C Third Year Graduate / Professional

D Beyond Third Year Graduate / Professional

G Graduate / Professional, Year of Study Unknown

N Not Available (Used only if the Date of Guaranty is prior to January 1, 1984, and Data Provider does 

not have required information.)
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–3

Table B–2: Claim Reason Codes

Code Description

BC Bankruptcy, Chapter 13

BO Bankruptcy, Other

CS Closed School

DE Death

DF Default

DI Disability

EX Exempt

FC False Certification

ID Identity Theft

Date Revised 4-09-2008
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–4

Table B–3: Deferment Type Codes

Deferment Code Description

AC ACTION Programs

AP Armed Forces or PHS

EH Economic Hardship

FT Full-time Student

GF Graduate Fellowship Program

HT Half-time Student

IR Internship / Residency

MO Military Operations

MR National Guard, Reservist or Retired Military

PD Parent PLUS In-School Deferment

PE Six Month Post-Enrollment Period

NO NOAA

PC Peace Corps

PL Parental Leave

PP Parental PLUS Borrower

RT Rehabilitation Training

TD Temporary Disability

TE Tax-Exempt Organizations

TS Teacher Shortage

UE Unemployment less than 3 years

UN Unemployment less than 2 years

WM Working Mother
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–5

Table B–4 : Deferment Type Usage Codes

Loan Type Code Begin Date End Date

CL EH 0001-01-01 9999-12-31

CL FT 0001-01-01 9999-12-31

CL GF 0001-01-01 9999-12-31

CL HT 0001-01-01 9999-12-31

CL MO 0001-01-01 9999-12-31

CL MR 0001-01-01 9999-12-31

CL NO 0001-01-01 1993-06-30

CL RT 0001-01-01 9999-12-31

CL TD 0001-01-01 9999-12-31

CL UE 0001-01-01 9999-12-31

CL UN 0001-01-01 9999-12-31

GB MR 0001-01-01 9999-12-31

GB AC 0001-01-01 9999-12-31

GB AP 0001-01-01 9999-12-31

GB EH 0001-01-01 9999-12-31

GB FT 0001-01-01 9999-12-31

GB GF 0001-01-01 9999-12-31

GB HT 0001-01-01 9999-12-31

GB IR 0001-01-01 9999-12-31

GB MO 0001-01-01 9999-12-31

GB PC 0001-01-01 9999-12-31

GB PE 0001-01-01 9999-12-31

GB PP 0001-01-01 9999-12-31

GB RT 0001-01-01 9999-12-31

GB TD 0001-01-01 9999-12-31

GB TE 0001-01-01 9999-12-31

GB UE 0001-01-01 9999-12-31

GB UN 0001-01-01 9999-12-31

FI AC 0001-01-01 1993-06-30

FI AP 0001-01-01 1993-06-30

FI EH 1993-07-01 9999-12-31

FI FT 0001-01-01 9999-12-31
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–6

Table B–4 : Deferment Type Usage Codes

Loan Type Code Begin Date End Date

FI GF 0001-01-01 9999-12-31

FI HT 0001-01-01 9999-12-31

FI IR 0001-01-01 1993-06-30

FI NO 0001-01-01 1993-06-30

FI PC 0001-01-01 1993-06-30

FI PL 0001-01-01 1993-06-30

FI RT 0001-01-01 9999-12-31

FI TD 0001-01-01 1993-06-30

FI TE 0001-01-01 1993-06-30

FI TS 0001-01-01 1993-06-30

FI UE 0001-01-01 9999-12-31

FI UN 0001-01-01 1993-06-30

FI WM 0001-01-01 1993-06-30

PL AC 0001-01-01 9999-12-31

PL AP 0001-01-01 9999-12-31

PL EH 0001-01-01 9999-12-31

PL FT 0001-01-01 9999-12-31

PL GF 0001-01-01 9999-12-31

PL HT 0001-01-01 9999-12-31

PL IR 0001-01-01 9999-12-31

PL MO 0001-01-01 9999-12-31

PL MR 0001-01-01 9999-12-31

PL PD 0001-01-01 9999-12-31

PL PE 0001-01-01 9999-12-31

PL PC 0001-01-01 9999-12-31

PL PP 0001-01-01 9999-12-31

PL RT 0001-01-01 9999-12-31

PL TD 0001-01-01 9999-12-31

PL TE 0001-01-01 9999-12-31

PL UE 0001-01-01 9999-12-31

PL UN 0001-01-01 9999-12-31

RF AC 0001-01-01 1993-06-30

RF AP 0001-01-01 1993-06-30
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–7

Table B–4 : Deferment Type Usage Codes

Loan Type Code Begin Date End Date

RF EH 1993-07-01 9999-12-31

RF FT 0001-01-01 9999-12-31

RF GF 0001-01-01 9999-12-31

RF HT 0001-01-01 9999-12-31

RF IR 0001-01-01 1993-06-30

RF MO 0001-01-01 9999-12-31

RF MR 0001-01-01 9999-12-31

RF NO 0001-01-01 1993-06-30

RF PC 0001-01-01 1993-06-30

RF PL 0001-01-01 1993-06-30

RF RT 0001-01-01 9999-12-31

RF TD 0001-01-01 1993-06-30

RF TE 0001-01-01 1993-06-30

RF TS 0001-01-01 1993-06-30

RF UE 0001-01-01 9999-12-31

RF UN 0001-01-01 1993-06-30

RF WM 0001-01-01 1993-06-30

SF AC 0001-01-01 9999-12-31

SF AP 0001-01-01 9999-12-31

SF EH 0001-01-01 9999-12-31

SF FT 0001-01-01 9999-12-31

SF GF 0001-01-01 9999-12-31

SF HT 0001-01-01 9999-12-31

SF IR 0001-01-01 9999-12-31

SF MO 0001-01-01 9999-12-31

SF MR 0001-01-01 9999-12-31

SF NO 0001-01-01 9999-12-31

SF PC 0001-01-01 9999-12-31

SF PL 0001-01-01 9999-12-31

SF RT 0001-01-01 9999-12-31

SF TD 0001-01-01 9999-12-31

SF TE 0001-01-01 9999-12-31

SF TS 0001-01-01 9999-12-31
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–8

Table B–4 : Deferment Type Usage Codes

Loan Type Code Begin Date End Date

SF UE 0001-01-01 9999-12-31

SF UN 0001-01-01 9999-12-31

SF WM 0001-01-01 9999-12-31

SL AC 0001-01-01 9999-12-31

SL AP 0001-01-01 9999-12-31

SL EH 0001-01-01 9999-12-31

SL FT 0001-01-01 9999-12-31

SL GF 0001-01-01 9999-12-31

SL HT 0001-01-01 9999-12-31

SL IR 0001-01-01 9999-12-31

SL MO 0001-01-01 9999-12-31

SL NO 0001-01-01 9999-12-31

SL PC 0001-01-01 9999-12-31

SL PL 0001-01-01 9999-12-31

SL RT 0001-01-01 9999-12-31

SL TD 0001-01-01 9999-12-31

SL TE 0001-01-01 9999-12-31

SL TS 0001-01-01 9999-12-31

SL UE 0001-01-01 9999-12-31

SL UN 0001-01-01 9999-12-31

SL WM 0001-01-01 9999-12-31

SU AC 0001-01-01 9999-12-31

SU AP 0001-01-01 9999-12-31

SU EH 0001-01-01 9999-12-31

SU FT 0001-01-01 9999-12-31

SU GF 0001-01-01 9999-12-31

SU HT 0001-01-01 9999-12-31

SU IR 0001-01-01 9999-12-31

SU MO 0001-01-01 9999-12-31

SU MR 0001-01-01 9999-12-31

SU NO 0001-01-01 9999-12-31

SU PC 0001-01-01 9999-12-31

SU PL 0001-01-01 9999-12-31
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–9

Table B–4 : Deferment Type Usage Codes

Loan Type Code Begin Date End Date

SU RT 0001-01-01 9999-12-31

SU TD 0001-01-01 9999-12-31

SU TE 0001-01-01 9999-12-31

SU TS 0001-01-01 9999-12-31

SU UE 0001-01-01 9999-12-31

SU UN 0001-01-01 9999-12-31

SU WM 0001-01-01 9999-12-31

Date Revised 07-28-2008
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–10

Table B–5: Enrollment Status Codes

Code Status

A Approved Leave of Absence

D Deceased

F Full Time

G Graduated

H Half Time or More, But Less Than Full Time

L Less Than Half Time

W Withdrawn

X Never Attended

Z No Record Found

N Not Available (Use only if the Date of Guaranty is prior to January 1, 1984, and Data Provider does 

not have required data.)
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–11

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

079 Detail Student’s Middle Initial N/A [No edits on this field.]

067 Detail Amount of Disbursement 0101 Amount exceeds Amount of Guaranty

022 Detail Date of Student’s Birth 0102 19000101 is invalid when Date of Guaranty > 

Initial Load Date

042 Detail New Date of Student’s Birth 0102 19000101 is invalid when Date of Guaranty > 

Initial Load Date

073 Detail Date of PLUS Borrower’s Birth 0102 19000101 is invalid when Date of Guaranty > 

Initial Load Date

134 Detail Code for Current Holder Lender 0103 Code for Current Holder Lender is required

065 Detail Amount of Cancellation 0105 Amount of Cancellation for Loan is required

107 Detail Amount of Claim Paid to Lender 0106 Amount of Claim Paid to Lender is required

172 PPC New Date Deferment Stops 0107 New Date Deferment Stops must be greater 

than Old Date Deferment Starts

067 Detail Amount of Disbursement 0108 Amount of Disbursement is required

061 Detail Amount of Guaranty 0109 Amount of Guaranty is required

146 Detail Amount of Guaranty Agency 

Bankruptcy Claim Refunds

0110 Amount of GA Bankruptcy Claim Refunds is 

required

024 Detail Type of Loan 0111 Type of Loan is required

194 PPC Old Date Guaranty Transferred 0112 Invalid Old Date Guaranty Transferred

126 Detail Amount of Guaranty Agency Principal 

Collections

0113 Amount of GA Principal or Interest 

Collections is required

128 Detail Amount of TOP Off Interest 

Collections

0114 Amount of TOP Principal or Interest 

Collections is required

162 PPC Old Date of Loan Status 0118 PPC Correction/delete not allowed on Current 

Loan Status

136 Detail Amount of Outstanding Principal 

Balance

0120 Sum of (OPB + OIB + Fees) must be > zero

212 PPC New Date of Cancellation 0121 Event Sequence Error; Date of TOP 

Principal/Interest Collections

212 PPC New Date of Cancellation 0121 Event Sequence Error; Date of Cancellation

148 Detail Amount of Supplemental Pre-Claims 

Assistance Payment

0122 Amount of SPA Payment is required

100 Detail Amount of Refund on Claims 0123 Amount of Refund on Claims is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–12

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

103 Detail Amount of Refund from School to 

Lender According to Lender

0125 Amount of Refund School to Lender 

According to Lender required

020 Detail Code for Guaranty Agency 0127 Code for GA is required

027 Detail Code for Original School 0128 Code for Original School is required

132 Detail Code for Enrollment Status 0129 Code for Enrollment Status is required

063 Detail Code for Loan Status 0130 Code for Loan Status is required

022 Detail Date of Student’s Birth 0131 Date of Student Birth must be < Submittal 

Date

092 Detail Date Deferment Starts 0132 Date Deferment Starts is required

093 Detail Date Deferment Stops 0133 Date Deferment Stops is required

131 Detail Date Enrollment Status Effective 0134 Date Enrollment Status Effective is required

065 Detail Amount of Cancellation 0138 Amount of Cancellation must = Loan Amount

093 Detail Date Deferment Stops 0139 Date must be later than Date Deferment Starts

078 Detail Date Enrollment Period Ends 0140 Date must be later than Date Enrollment 

Period Begins

092 Detail Date Deferment Starts 0141 Date must be = or > Date Entered Repayment

064 Detail Date of Cancellation 0142 Date must be later than Date of Guaranty

090 Detail Date Guaranty Transferred 0142 Date must be later than Date of Guaranty

101 Detail Date of Refund to Lender 0142 Date must be later than Date of Guaranty

106 Detail Date Claim Paid 0142 Date must be later than Date of Guaranty

176 PPC New Date Claim Paid 0142 Date must be later than Date of Guaranty

183 PPC Old Date Claim Paid 0142 Date must be later than Date of Guaranty

102 Detail Code for Current School 0143 Code for Current School is required

114 Detail Date Reinsurance Claim Requested 0144 Date must be prior to Date Reinsurance Claim 

Paid

066 Detail Date of Disbursement 0145 Date of Disbursement is required

145 Detail Date of Guaranty Agency Bankruptcy 

Claim Refunds

0146 Date of GA Bankruptcy Claim Refunds is 

required

045 Detail New Date of Guaranty 0149 New Date of Guaranty must be > 19651107

127 Detail Date of TOP Principal / Interest 

Collections

0150 Date of TOP Principal / Interest Collections 

required

042 Detail New Date of Student’s Birth 0151 New Student Date of Birth must be < current 

year
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–13

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

064 Detail Date of Cancellation 0152 Date of Cancellation is required

025 Detail Date of Guaranty 0153 Date of Guaranty is required

062 Detail Date of Loan Status 0154 Date of Loan Status is required

137 Detail Date of Outstanding Accrued Interest 

Balance

0156 Date of Outstanding Accrued Interest Balance 

is required

135 Detail Date of Outstanding Principal Balance 0157 Date of Outstanding Principal Balance is 

required

068 Detail Date of PCA / Supplemental PCA Flag 0158 Date of PCA / SPA Flag is required

099 Detail Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0159 Date of Refund on Claims is required

028 Detail PLUS Borrower’s Social Security 

Number

0160 Invalid PLUS Borrower SSN

048 Detail New PLUS Borrower’s Social Security 

Number

0160 Invalid PLUS Borrower SSN

101 Detail Date of Refund to Lender 0161 Date of Refund to Lender is required

147 Detail Date of Supplemental Pre-Claims 

Assistance Payment

0162 Date of SPA Payment is required

204 PPC New Date of Guaranty Agency 

Principal/Interest Collections

0164 Event Sequence Error; New GA Collection 

Date

077 Detail Date Enrollment Period Begins 0165 Date Enrollment Period Begins is required

023 Detail Student’s First Name 0166 Field must be left-justified

043 Detail New Student’s First Name 0166 Field must be left-justified

071 Detail PLUS Borrower’s First Name 0166 Field must be left-justified

072 Detail PLUS Borrower’s Last Name 0166 Field must be left-justified

076 Detail Student’s Last Name 0166 Field must be left-justified

102 Detail Code for Current School 0169 Invalid Code for Current School

030 Detail Action Code 0171 Invalid Action Code

161 PPC Action Code 0171 Invalid Action Code

210 PPC New Date of TOP Principal/Interest 

Collections

0172 Event Sequence Error; Date of TOP 

Principal/Interest Collections

218 PPC New Date of GA Bankruptcy Claim 

Refunds

0173 Event Sequence Error; Date of GA 

Bankruptcy Claim Refunds

096 Detail Claim Reason for Guaranty Agency 

Claim

0174 Invalid Claim Reason for GA Claim
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–14

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

105 Detail Claim Reason for Lender Claim 0175 Invalid Claim Reason for Lender Claim

132 Detail Code for Enrollment Status 0176 Invalid Code for Enrollment Status

020 Detail Code for Guaranty Agency 0177 Invalid Code for Guaranty Agency. Message 

is suppressed when a loan is returned to GA 

from DCS(555) as well as (927)ECMC.

134 Detail Code for Current Holder Lender 0178 Invalid Code for Current Holder Lender

195 PPC Old Code for Current Holder Lender 0178 Invalid Old Code for Current Holder Lender

063 Detail Code for Loan Status 0179 Invalid Code for Loan Status

089 Detail Code for Originating FFEL Lender 0180 Invalid Code for Originating FFEL Lender

027 Detail Code for Original School 0181 Invalid Code for Original School

088 Detail Code for Servicer 0182 Invalid Code for Servicer

106 Detail Date Claim Paid 0184 Invalid Date Claim Paid

092 Detail Date Deferment Starts 0185 Invalid Date Deferment Starts

093 Detail Date Deferment Stops 0186 Invalid Date Deferment Stops

077 Detail Date Enrollment Period Begins 0187 Invalid Date Enrollment Period Begins

078 Detail Date Enrollment Period Ends 0188 Invalid Date Enrollment Period Ends

185 PPC Old Date Repurchased 0189 PPC Correction/delete not allowed on current 

repurchased loan

090 Detail Date Guaranty Transferred 0190 Invalid Date Guaranty Transferred

195 PPC New Date Loan Sold 0191 PPC Correction not allowed on Current 

Lender Branch Holder

066 Detail Date of Disbursement 0192 Invalid Date of Disbursement

028 Detail PLUS Borrower’s Social Security 

Number

0193 Field not required on this type loan

048 Detail New PLUS Borrower’s Social Security 

Number

0193 Field not required on this type loan

070 Detail PLUS Borrower’s Social Security 

Number Indicator

0193 Field not required on this type loan

071 Detail PLUS Borrower’s First Name 0193 Field not required on this type loan

072 Detail PLUS Borrower’s Last Name 0193 Field not required on this type loan

073 Detail Date of PLUS Borrower’s Birth 0193 Field not required on this type loan

086 Detail PLUS Borrower’s Middle Initial 0193 Field not required on this type loan

087 Detail PLUS Borrower’s State of Residence 0193 Field not required on this type loan
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–15

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

025 Detail Date of Guaranty 0194 Invalid Date of Guaranty

194 PPC Old Date Guaranty Transferred 0195 PPC Correction not allowed on Current Loan 

Guarantor

141 Detail Date Loan Sold 0197 Invalid Date Loan Sold

062 Detail Date of Loan Status 0198 Invalid Date of Loan Status

060 Detail Date Entered Repayment 0199 Invalid Date Entered Repayment

145 Detail Date of Guaranty Agency Bankruptcy 

Claim Refunds

0200 Invalid Date of GA Bankruptcy Claim 

Refunds

214 PPC New Date of Disbursement 0202 Event Sequence Error; Disbursement

214 PPC New Date of Disbursement 0202 Event Sequence Error; Date of Disbursement

196 PPC New Date of Supplemental Claim 

Requested

0203 Event Sequence Error; Date of Supplemental 

Claim Requested

127 Detail Date of TOP Principal / Interest 

Collections

0204 Invalid Date of TOP (originally IRS) 

Principal / Interest Collections

215 PPC Old Date of Refund to Lender 0205 Event Sequence Error; Date of Refund to 

Lender

137 Detail Date of Outstanding Accrued Interest 

Balance

0206 Invalid Date of Outstanding Accrued Interest 

Balance

080 Detail Student’s Driver’s License Number 0207 Student Drivers License Number is required

068 Detail Date of PCA / Supplemental PCA Flag 0208 Invalid Date of PCA / SPA Flag

099 Detail Date of Refund on Claims (formerly 

Date of Refund from Lender on Claims)

0209 Invalid Date of Refund on Claims

101 Detail Date of Refund to Lender 0210 Invalid Date of Refund to Lender

208 PPC New Date of Refund on 

Claims(formerly

Date of Refund from Lender on Claims)

0211 Event Sequence Error; Date of Refund on 

Claims

147 Detail Date of Supplemental Pre-Claims 

Assistance Payment

0212 Invalid Date of SPA Payment

199 PPC Old Code for Servicer 0213 Event Sequence Error; New Date Servicer 

Responsibility 

190 PPC New Date Loan Sold 0214 Event Sequence Error; New Date Loan Sold

114 Detail Date Reinsurance Claim Requested 0215 Invalid Date Reinsurance Claim Requested

115 Detail Date Reinsurance Claim Paid 0216 Invalid Date Reinsurance Claim Paid

117 Detail Date Supplemental Claim Requested 0217 Invalid Date Supplemental Claim Requested
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–16

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

168 PPC New Date Reinsurance Claim Requested 0219 Event Sequence Error; New Date Reinsurance 

Claim Requested

149 Detail Indicator of Subsidy 0220 Invalid Indicator of Subsidy

122 Detail Indicator of Rehabilitated Loan 0221 Invalid Indicator of Rehabilitated Loan

045 Detail New Date of Guaranty 0222 Invalid New Date of Guaranty

041 Detail New Student’s Social Security Number 0224 Invalid New Student SSN

042 Detail New Date of Student’s Birth 0225 Invalid New Student Date of Birth

070 Detail PLUS Borrower’s Social Security 

Number Indicator

0226 PLUS Borrower SSN Indicator is required

073 Detail Date of PLUS Borrower’s Birth 0227 Invalid PLUS Borrower Date of Birth

070 Detail PLUS Borrower’s Social Security 

Number Indicator

0228 Invalid PLUS Borrower SSN Indicator

069 Detail Pre-Claims Assistance (PCA) / 

Supplemental PCA Flag

0229 Invalid Pre-claims Assistance / SPA Flag

066 Detail Date of Disbursement 0230 19000101 invalid when Date of GA > or = 

19840101

077 Detail Date Enrollment Period Begins 0230 19000101 invalid when Date of GA > or = 

19840101

078 Detail Date Enrollment Period Ends 0230 19000101 invalid when Date of GA > or = 

19840101

131 Detail Date Enrollment Status Effective 0230 19000101 invalid when Date of GA > or = 

19840101

133 Detail Date of Anticipated Completion 0230 19000101 is invalid when Date of GA > or = 

19840101

119 Detail Reinsurance Reimbursement Rate 0231 Invalid Reinsurance Reimbursement Rate

075 Detail Student’s Academic Level 0232 Invalid Student Academic Level

022 Detail Date of Student’s Birth 0233 Invalid Student Date of Birth

162 PPC Old Date of Loan Status 0234 Old Date of Loan Status does not exist

021 Detail Student’s Social Security Number 0235 Invalid Student SSN

074 Detail Student’s Social Security Number 

Indicator

0236 Invalid Student SSN Indicator

027 Detail Code for Original School 0237 Invalid value when Date of GA > or = 

19840101

047 Detail New Code for Original School 0237 Invalid value when Date of GA > or = 

19840101
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–17

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

075 Detail Student’s Academic Level 0237 Invalid value when Date of GA > or = 

19840101

089 Detail Code for Originating FFEL Lender 0237 Invalid value when Date of GA > or = 

19840101

102 Detail Code for Current School 0237 Invalid value when Date of GA > or = 

19840101

132 Detail Code for Enrollment Status 0237 Invalid value when Date of GA > or = 

19840101

134 Detail Code for Current Holder Lender 0237 Invalid value when Date of GA > or = 

19840101

024 Detail Type of Loan 0238 Invalid Type of Loan

091 Detail Type of Deferment 0239 Invalid Type of Deferment

144 Detail Type of Interest Rate 0240 Invalid Type of Interest Rate

046 Detail New Indicator of Separate Loan 0243 New Indicator of Separate Loan must be valid 

letter

042 Detail New Date of Student’s Birth 0244 New Student Date of Birth is required

047 Detail New Code for Original School 0245 New Code for Original School is required

041 Detail New Student’s Social Security Number 0246 New Student SSN is required

043 Detail New Student’s First Name 0247 New Student First Name is required

044 Detail New Type of Loan 0248 New Type of Loan is required

020 Detail Code for Guaranty Agency 0249 Header GA Code and Detail GA Code must 

be equal

028 Detail PLUS Borrower’s Social Security 

Number

0250 PLUS Borrower SSN is required

069 Detail Pre-Claims Assistance (PCA) / 

Supplemental PCA Flag

0251 Pre-claims Assistance / SPA Flag is required

029 Detail Record Type Indicator 0252 Record Type Indicator must be Z or spaces

045 Detail New Date of Guaranty 0253 Loan already exists, cannot change key

142 Detail Indicator of Origination Fee Payor 0255 Invalid Indicator of Origination Fee Payor

189 PPC Old Date Loan Sold 0256 Old Date Loan Sold is required

190 PPC New Date Loan Sold 0256 New Date Loan Sold is required

195 PPC New Date Loan Sold 0256 Old Date Loan Sold is required

021 Detail Student’s Social Security Number 0258 Student SSN is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–18

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

026 Detail Indicator of Separate Loan 0259 Indicator of Separate Loan has reached max 

value for this loan

023 Detail Student’s First Name 0260 Student First Name is required

074 Detail Student’s Social Security Number 

Indicator

0261 Student SSN Indicator is required

076 Detail Student’s Last Name 0263 Student Last Name is required

022 Detail Date of Student’s Birth 0264 Student Date of Birth is required

091 Detail Type of Deferment 0265 Type of Deferment is required

143 Detail Interest Rate 0266 Interest Rate is required

198 PPC New Code for Current School 0268 Invalid New Code for Current School

167 PPC Old Date Deferment Starts 0269 Old Date Deferment Starts does not exist

162 PPC Old Date of Loan Status 0270 Date of Old Loan Status is required

105 Detail Claim Reason for Lender Claim 0271 Claim Reason Code and / or Date Claim Paid 

is required

106 Detail Date Claim Paid 0271 Claim Reason Code and / or Date Claim Paid 

is required

121 Detail Amount Repurchased 0272 Amount Repurchased is required

120 Detail Date Repurchased 0273 Date Repurchased is required

114 Detail Date Reinsurance Claim Requested 0275 Date Reinsurance Claim Requested is 

required

116 Detail Amount of Reinsurance Claim 

Requested

0276 Amount of Reinsurance Claim Requested is 

required

096 Detail Claim Reason for Guaranty Agency 

Claim

0277 Claim Reason for GA Claim is required

115 Detail Date Reinsurance Claim Paid 0278 Date Reinsurance Claim Paid is required

089 Detail Code for Originating FFEL Lender 0279 Code for Originating FFEL Lender is required

197 PPC Old Code for Current School 0283 Invalid Old Code for Current School

198 PPC New Code for Current School 0283 Invalid Old Code for Current School

103 Detail Amount of Refund from School to 

Lender According to Lender

0284 Amount of Refund by Lender must be < or = 

Amount of Guaranty

197 PPC Old Code for Current School 0286 Old Code for Current School does not exist

065 Detail Amount of Cancellation 0287 Amount of Cancellation must be < or = 

Amount of Guaranty

164 PPC Code for Loan Status 0291 Invalid Code for Loan Status
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–19

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

133 Detail Date of Anticipated Completion 0295 Invalid Date of Anticipated Completion

133 Detail Date of Anticipated Completion 0296 Date of Anticipated Completion is required

123 Detail Date of Guaranty Agency Principal / 

Interest Collections

0297 Invalid Date of GA Principal / Interest 

Collections

123 Detail Date of Guaranty Agency Principal / 

Interest Collections

0298 Date of GA Principal / Interest Collections is 

required

060 Detail Date Entered Repayment 0301 Date Entered Repayment is required

064 Detail Date of Cancellation 0302 Invalid Date of Cancellation

078 Detail Date Enrollment Period Ends 0303 Date Enrollment Period Ends is required

131 Detail Date Enrollment Status Effective 0304 Invalid Date Enrollment Status Effective

135 Detail Date of Outstanding Principal Balance 0305 Invalid Date of Outstanding Principal Balance

120 Detail Date Repurchased 0306 Invalid Date Repurchased

047 Detail New Code for Original School 0307 Invalid New Code for Original School

143 Detail Interest Rate 0308 Invalid Interest Rate

144 Detail Type of Interest Rate 0309 Type of Interest Rate is required

067 Detail Amount of Disbursement 0311 Invalid Amount of Disbursement

065 Detail Amount of Cancellation 0312 Invalid Amount of Cancellation

136 Detail Amount of Outstanding Principal 

Balance

0313 Invalid Amount of Outstanding Principal 

Balance

061 Detail Amount of Guaranty 0314 Invalid Amount of Guaranty

146 Detail Amount of Guaranty Agency 

Bankruptcy Claim Refunds

0315 Invalid Amount of Guaranty Agency 

Bankruptcy Claim Refunds

138 Detail Amount of Outstanding Accrued 

Interest Balance

0316 Invalid Amount of Outstanding Accrued 

Interest Balance

211 PPC Old Date of Cancellation 0317 PPC Correction/delete not allowed on Current 

Disbursement

121 Detail Amount Repurchased 0318 Invalid Amount Repurchased 

213 PPC Old Date of Disbursement 0319 PPC Correction/delete not allowed on Current 

Disbursement

215 PPC Old Date of Refund to Lender 0320 PPC Correction/delete not allowed on current 

disbursement

118 Detail Amount of Supplemental Claim 

Requested

0321 Invalid Amount of Supplemental Claim 

Requested
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–20

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

116 Detail Amount of Reinsurance Claim 

Requested

0322 Invalid Amount of Reinsurance Claim 

Requested

107 Detail Amount of Claim Paid to Lender 0324 Invalid Amount of Claim Paid to Lender

090 Detail Date Guaranty Transferred 0326 Guaranty Trans date must be > Previous 

Guaranty Trans Date

103 Detail Amount of Refund from School to 

Lender According to Lender

0327 Invalid Amount of Refund from School to 

Lender According to Lender

124 Detail Amount of Guaranty Agency Interest 

Collections

0328 Invalid Amount of Guaranty Agency Interest 

Collections

108 Detail Amount of Ending Balance on Claims 

of Other Fees

0329 Invalid Amount on Ending Balance of Claims 

of Other Fees

126 Detail Amount of Guaranty Agency Principal 

Collections

0330 Invalid Amount of Guaranty Agency 

Principal Collections

128 Detail Amount of TOP Offset Interest 

Collections

0331 Invalid Amount of TOP Interest Collections

130 Detail Amount of TOP Principal Collections 0332 Invalid Amount of TOP Principal Collections

100 Detail Amount of Refund on Claims(formerly 

Amount of Refund from Lender on 

Claims)

0334 Invalid Amount of Refund on Claims

148 Detail Amount of Supplemental Pre-Claims 

Assistance Payment

0335 Invalid Amount of SPA Payment

029 Detail Record Type Indicator 0339 Field must be ‘N’ or ‘Z’ in file received by 

NSLDS.

081 Detail Student’s Driver’s License State 0340 Invalid Student Drivers License State

081 Detail Student’s Driver’s License State 0341 Student Drivers License State is required

044 Detail New Type of Loan 0342 Invalid New Type of Loan

073 Detail Date of PLUS Borrower’s Birth 0343 PLUS Borrower Date of Birth is required

071 Detail PLUS Borrower’s First Name 0344 PLUS Borrower First Name is required

072 Detail PLUS Borrower’s Last Name 0345 PLUS Borrower Last Name is required

087 Detail PLUS Borrower’s State of Residence 0347 Invalid PLUS Borrower State of Residence

171 PPC New Date Deferment Starts 0348 New Date Deferment Stops must be > New 

Date Deferment Starts

186 PPC Old Date Enrollment Status Effective 0352 Old Date Enrollment Status Effective is 

required

188 PPC New Code for Enrollment Status 0353 Invalid New Code for Enrollment Status
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–21

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

067 Detail Amount of Disbursement 0355 Amt of Disbursement must be zero for loan 

status CA

186 PPC Old Date Enrollment Status Effective 0356 Old Date Enrollment Status Effective does not 

exist 

175 PPC New Claim Reason for GA Claim 0357 Invalid New Claim Reason for GA Claim

184 PPC Old Date Reinsurance Claim Requested 0358 Old Date Reinsurance Claim Requested does 

not exist

183 PPC Old Date Claim Paid 0359 Old Date Claim Paid does not exist

162 PPC Old Date of Loan Status 0360 Invalid Old Date of Loan Status

185 PPC Old Date Repurchased 0361 Old Date Repurchased does not exist

163 PPC New Date of Loan Status 0362 Invalid New Date of Loan Status

167 PPC Old Date Deferment Starts 0364 Invalid Old Date Deferment Starts field 

171 PPC New Date Deferment Starts 0366 Invalid New Date Deferment Starts field

172 PPC New Date Deferment Stops 0367 Invalid New Date Deferment Stops field

186 PPC Old Date Enrollment Status Effective 0368 Invalid Old Date Enrollment Status Effective

187 PPC New Date Enrollment Status Effective 0369 Invalid New Date Enrollment Status Effective

183 PPC Old Date Claim Paid 0371 Invalid Old Date Claim Paid 

184 PPC Old Date Reinsurance Claim Requested 0372 Invalid Old Date Reinsurance Claim 

Requested

169 PPC Old Date Reinsurance Claim Paid 0373 Invalid Old Date Reinsurance Claim Paid 

185 PPC Old Date Repurchased 0374 Invalid Old Date Repurchase

189 PPC Old Date Loan Sold 0375 Invalid Old Date Loan Sold

190 PPC New Date Loan Sold 0376 Invalid New Date Loan Sold

175 PPC New Claim Reason for Lender Claim 0379 Invalid New Claim Reason for Lender Claim

183 PPC New Date Claim Paid 0380 Old Date Claim Paid is required

189 PPC Old Date Loan Sold 0382 Old Date field required

189 PPC Old Date Loan Sold 0383 Old Date Loan Sold does not exist

182 PPC New Indicator of Rehabilitated Loan 0384 Invalid New Indicator of Rehabilitated Loan

185 PPC Old Date Repurchased 0385 Old Date Repurchase is required

150 Detail Date of Servicer Responsibility 0389 Invalid Date of Servicer Responsibility

119 Detail Reinsurance Reimbursement Rate 0391 Reinsurance Reimbursement Rate is required

150 Detail Date of Servicer Responsibility 0394 Date of Servicer Responsibility is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–22

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

088 Detail Code for Servicer 0395 Code for Servicer is required

026 Detail Indicator of Separate Loan 0396 Invalid Indicator of Separate Loan

095 Detail Indicator of Lender-of-Last-Resort Loan 0398 Invalid Indicator of Lender-of-Last-Resort 

Loan

071 Detail PLUS Borrower’s First Name 0405 Student / PLUS Borrower First Names must 

match if SSNs match

045 Detail New Date of Guaranty 0406 New Date of Guaranty is required

041 Detail New Student’s Social Security Number 0407 New Student SSN currently used by another 

Student

021 Detail Student’s Social Security Number 0408 Student SSN currently used by another 

Student

028 Detail PLUS Borrower’s Social Security 

Number

0409 PLUS Borrower SSN currently used by 

another Borrower

048 Detail New PLUS Borrower’s Social Security 

Number

0410 New PLUS Borrower SSN currently used by 

another Borrower

117 Detail Date Supplemental Claim Requested 0412 Date of Supplemental Claim Requested is 

required

118 Detail Amount of Supplemental Claim 

Requested

0413 Amount of Supplemental Claim Requested is 

required

149 Detail Indicator of Subsidy 0417 Indicator of Subsidy is required

168 PPC New Date Reinsurance Claim Requested 0421 Invalid New Date Reinsurance Claim 

Requested

169 PPC New Date Reinsurance Claim Paid 0422 Invalid New Date Reinsurance Claim Paid

176 PPC New Date Claim Paid 0423 Invalid New Date Claim Paid

179 PPC Old Date of Servicer Responsibility 0424 Old Date of Servicer Responsibility does not 

exist

181 PPC New Date Guaranty Transferred 0425 Invalid New Date Guaranty Transferred

179 PPC Date of Servicer Responsibility 0426 Invalid New Date of Servicer Responsibility

199 PPC Old Code for Servicer 0427 Invalid Old Code for Servicer 

201 PPC New Date Repurchased 0428 Invalid New Date Repurchase

203 PPC Old Date of Guaranty Agency 

Principal/Interest Collections

0429 Invalid Old Date of Guaranty Agency 

Principal/Interest Collections

204 PPC New Date of Guaranty Agency 

Principal/Interest Collections

0430 Invalid New Date of Guaranty Agency 

Principal/Interest Collections

207 PPC Old Date of Refund on Claims (formerly 

Date of Refund from Lender on Claims)

0433 Invalid Old Date of Refund on Claims
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–23

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

208 PPC New Date of Refund on Claims 0434 Invalid New Date of Refund on Claims

209 PPC Old Date of TOP Principal/Interest 

Collections

0435 Invalid Old Date of TOP Principal/Interest 

Collections

210 PPC New Date of TOP Principal/Interest 

Collections

0436 Invalid New Date of TOP Principal/Interest 

Collections

211 PPC Old Date of Cancellation 0437 Invalid Old Date of Cancellation

212 PPC New Date of Cancellation 0438 Invalid New Date of Cancellation

213 PPC Old Date of Disbursement 0439 Invalid Old Date of Disbursement

191 PPC New Date of Servicer Responsibility 0440 Invalid New Date of Servicer Responsibility

214 PPC New Date of Disbursement 0440 Invalid New Date of Disbursement

215 PPC Old Date of Refund to Lender 0441 Invalid Old Date of Refund to Lender

216 PPC New Date of Refund to Lender 0442 Invalid New Date of Refund to Lender

217 PPC Old Date of GA Bankruptcy Claim 

Refunds

0443 Invalid Old Date of GA Bankruptcy Claim 

Refunds

218 PPC New Date of GA Bankruptcy Claim 

Refunds

0444 Invalid New Date of GA Bankruptcy Claim 

Refunds

174 PPC New Code for Current Holder Lender 0445 Invalid New Code for Current Holder Lender

203 PPC Old Date of Guaranty Agency 

Principal/Interest Collections

0446 Old Date of GA Principal/Interest Collections 

does not exist

202 PPC New Amount Repurchased 0448 Invalid New Amount Repurchased

191 PPC Old Code for Servicer 0449 Invalid Old Code for Servicer

200 PPC New Code for Servicer 0450 Invalid New Code for Servicer

167 PPC Old Date Deferment Starts 0456 Old Date Deferment Starts is required 

197 PPC Old Code for Current School 0458 New Code for Current School is required

197 PPC Old Code for Current School 0459 Old Code for Current School is required

209 PPC Old Date of TOP Principal/Interest 

Collections

0461 Old Date of TOP Principal/Interest 

Collections does not exist

189 PPC Old Date Loan Sold 0462 Old Code for Current Holder Lender is 

required

190 PPC New Date Loan Sold 0462 Old Code for Current Holder Lender is 

required

195 PPC New Code for Current Holder Lender 0462 Old Code for Current Holder Lender is 

required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–24

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

174 PPC Old Code for Current Holder Lender 0463 New Code for Current Holder Lender is 

required

211 PPC Old Date of Cancellation 0465 Old Date of Date of Cancellation is required

213 PPC Old Date of Disbursement 0467 Old Date of Disbursement is required

191 PPC New Date of Servicer Responsibility 0468 Old Code for Servicer is required

179 PPC Date of Servicer Responsibility 0469 Old Date of Servicer Responsibility is 

required

184 PPC New Date Reinsurance Claim Requested 0470 Old Date Reinsurance Claim Requested is 

required

181 PPC New Date Guaranty Transferred 0471 New Date Guaranty Transferred is required

194 PPC New Date Guaranty Transferred 0472 Old Date Guaranty Transferred is required

048 Detail New PLUS Borrower’s Social Security 

Number

0473 New PLUS Borrower SSN is required

217 PPC Old Date of GA Bankruptcy Claim 

Refunds

0474 Old Date of GA Bankruptcy Claim Refunds 

does not exist

203 PPC Old Date of Guaranty Agency 

Principal/Interest Collections

0476 Old Date of GA Principal/ Interest Collection 

is required

207 PPC Old Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0480 Old Date of Date of Refund on Claims is

required

209 PPC Old Date of TOP Principal/Interest 

Collections

0482 Old Date of Date of TOP Principal/Interest 

Collections is required

215 PPC Old Date of Refund to Lender 0484 Old Date of Refund to Lender is required

217 PPC Old Date of GA Bankruptcy Claim 

Refunds

0486 Old Date of Date of GA Bankruptcy Claim 

Refunds is required

177 PPC Old Date of Supplemental Claim 

Requested

0489 Invalid Old Date of Supplemental Claim 

Requested

196 PPC New Date of Supplemental Claim 

Requested

0490 Invalid New Date of Supplemental Claim 

Requested

177 PPC Old Date of Supplemental Claim 

Requested

0494 Old Date of Supplemental Claim Requested is 

required

177 PPC Old Date of Supplemental Claim 

Requested

0496 Old Date of Supplemental Claim Requested 

does not exist

211 PPC Old Date of Cancellation 0497 Old Date of Cancellation does not exist

213 PPC Old Date of Disbursement 0497 Old Date of Disbursement does not exist

215 PPC Old Date of Refund to Lender 0499 Old Date of Refund to Lender does not exist
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–25

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

207 PPC Old Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0500 Old Date of Refund on Claims does not exist

194 PPC Old Date Guaranty Transferred 0501 Old Date Guaranty Transferred does not exist

163 PPC New Date of Loan Status 0502 New Date of Loan Status already exists

171 PPC New Date Deferment Starts 0503 New Date Deferment Starts already exists

187 PPC New Date Enrollment Status Effective 0504 New Date Enrollment Status Effective already 

exists

168 PPC New Date Reinsurance Claim Requested 0506 New Date Reinsurance Claim Requested 

already exists

201 PPC New Date Repurchased 0507 New Date Repurchased already exists

190 PPC New Date Loan Sold 0508 New Date Loan Sold already exists

176 PPC New Date Claim Paid 0509 New Date Claim Paid already exists

181 PPC New Date Guaranty Transferred 0510 New Date Guaranty Transferred already 

exists

199 PPC New Date of Servicer Responsibility 0511 New Date of Servicer Responsibility already 

exists

204 PPC New Date of Guaranty Agency 

Principal/Interest Collections

0512 New Date for GA Principal/Interest 

Collections already exists

210 PPC New Date of TOP Principal/Interest 

Collections

0514 New Date of TOP Principal/Interest 

Collections already exists

218 PPC New Date of GA Bankruptcy Claim 

Refunds

0515 New Date of GA Bankruptcy Claim Refunds 

already exists

196 PPC New Date of Supplemental Claim 

Requested

0517 New Date of Supplemental Claim Requested 

already exists

212 PPC New Date of Cancellation 0518 New Date of Cancellation already exists

214 PPC New Date of Disbursement 0519 New Date of Disbursement already exists

216 PPC New Date of Refund to Lender 0520 New Date of Refund to Lender already exists

208 PPC New Date of Refund on 

Claims(formerly Date of Refund from 

Lender on Claims)

0521 New Date of Refund on Claims already exists

075 Detail Student’s Academic Level 0522 Student Academic Level is required

087 Detail PLUS Borrower’s State of Residence 0523 PLUS Borrowers State of Residence is 

required

064 Detail Date of Cancellation 0525 Date must be > preceding date

066 Detail Date of Disbursement 0525 Date must be > preceding date
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–26

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

068 Detail Date of PCA / Supplemental PCA Flag 0525 Date must be > preceding date

092 Detail Date Deferment Starts 0525 Date must be > preceding date

106 Detail Date Claim Paid 0525 Date must be > preceding date

117 Detail Date Supplemental Claim Requested 0525 Date must be > preceding date

120 Detail Date Repurchased 0525 Date must be > preceding date

123 Detail Date of Guaranty Agency Principal / 

Interest Collections

0525 Date must be > preceding date

127 Detail Date of TOP Principal / Interest 

Collections

0525 Date must be > preceding date

141 Detail Date Loan Sold 0525 Date must be > preceding date

145 Detail Date of Guaranty Agency Bankruptcy 

Claim Refunds

0525 Date must be > preceding date

147 Detail Date of Supplemental Pre-Claims 

Assistance Payment

0525 Date must be > preceding date

181 PPC New Date Guaranty Transferred 0525 Date must be > preceding date

026 Detail Indicator of Separate Loan 0526 Duplicate Loan exists for another GA, 

increment Indicator of Separate Loan

047 Detail New Code for Original School 0527 Default value for this field cannot modify a 

real value

066 Detail Date of Disbursement 0527 Default value for this field cannot modify a 

real value

075 Detail Student’s Academic Level 0527 Default value for this field cannot modify a 

real value

077 Detail Date Enrollment Period Begins 0527 Default value for this field cannot modify a 

real value

078 Detail Date Enrollment Period Ends 0527 Default value for this field cannot modify a 

real value

133 Detail Date of Anticipated Completion 0527 Default value for this field cannot modify a 

real value

174 PPC New Code for Current Holder Lender 0527 Default value for this field cannot modify a 

real value

187 PPC New Date Enrollment Status Effective 0527 Default value for this field cannot modify a 

real value

198 PPC New Code for Current School 0527 Default value for this field cannot modify a 

real value
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–27

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

214 PPC New Date of Disbursement 0527 Default value for this field cannot modify a 

real value

114 Detail Date Reinsurance Claim Requested 0529 Date Reinsurance Claim Requested must be > 

prior Date Reins Claim Requested

187 PPC New Date Enrollment Status Effective 0530 Event Sequence Error; New Date Enrollment 

Status Effective

201 PPC New Date Repurchased 0531 Event Sequence Error; New Date 

Repurchased

163 PPC New Date of Loan Status 0532 Event Sequence Error; New Date of Loan 

Status

176 PPC New Date Insurance Claim Payment 0534 Event Sequence Error; New Date Insurance 

Claim Payment

171 PPC New Date Deferment Starts 0536 Event Sequence Error; New Date Deferment 

Starts 

141 Detail Date Loan Sold 0540 Date Loan Sold Must be > Date of Guaranty

141 Detail Date Loan Sold 0541 Date Loan Sold Must be > New Date of 

Guaranty

141 Detail Date Loan Sold 0542 Date Loan Sold is Required

025 Detail Date of Guaranty 0550 Date for CL loan must be = or greater than 

19860407

025 Detail Date of Guaranty 0551 Date for PL loan must be = or greater than 

19810101

025 Detail Date of Guaranty 0552 Date for RF loan must be = or greater than 

19861017

025 Detail Date of Guaranty 0553 Date for SF loan must be = or greater than 

19651108

025 Detail Date of Guaranty 0554 Date for SL loan must be = or greater than 

19810101

025 Detail Date of Guaranty 0555 Date for SU loan must be = or greater than 

19921001

025 Detail Date of Guaranty 0556 Date must = or less than Submittal Date

025 Detail Date of Guaranty 0557 Date for SL loan must be = or less than 

19960630

022 Detail Date of Student Birth 0558 Date must be = or greater than Date of 

Guaranty – 99 years

022 Detail Date of Student Birth 0559 Date must be = or less than Date of Guaranty 

– 12 years
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–28

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

045 Detail New Date of Guaranty 0560 Date for CL loan must be = or greater than 

19860407

045 Detail New Date of Guaranty 0561 Date for PL loan must be = or greater than 

19810101

045 Detail New Date of Guaranty 0562 Date for RF loan must be = or greater than 

19861017

045 Detail New Date of Guaranty 0563 Date for SF loan must be = or greater than 

19651108

045 Detail New Date of Guaranty 0564 Date for SL loan must be = or greater than 

19810101

045 Detail New Date of Guaranty 0565 Date for SU loan must be = or greater than 

19921001

045 Detail New Date of Guaranty 0566 Date must be = or less than Submittal Date

045 Detail New Date of Guaranty 0567 Date for SL loan must be = or less than 

19960630

045 Detail New Date of Guaranty 0713 For UI Loan Status, Date must be = or greater 

than 19651108

045 Detail New Date of Guaranty 0714 For transferred loans, Date must be = or 

greater than 19651108

042 Detail New Date of Student Birth 0568 Date must be = or greater than New Date of 

Guaranty – 99 years

042 Detail New Date of Student Birth 0569 Date must be = or less than New Date of 

Guaranty – 12 years

077 Detail Date Enrollment Period Begins 0570 Date must be = or greater than Date of 

Guaranty – 2yrs

077 Detail Date Enrollment Period Begins 0571 Date must be = or less than Date of Guaranty 

+ 2 years

078 Detail Date Enrollment Period Ends 0573 Date must be = or < Date Enrollment Period 

Begins + 2 years

060 Detail Date Entered Repayment 0574 Date must be = or > Date of Guaranty for 

non-CL/RF loans

060 Detail Date Entered Repayment 0575 Based on Loan Type, Date must be = or > 

Date of Disbursement

060 Detail Date Entered Repayment 0576 Date must be = or less than Submittal Date + 

15 years

062 Detail Date of Loan Status 0577 For ID Loan Status, Date must be >= Date of 

Guaranty – 2 years
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–29

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

062 Detail Date of Loan Status 0578 Based on Loan Status, Date must be >= Date 

Entered Repayment

062 Detail Date of Loan Status 0579 Based on loan type & status, Date must be >= 

Date of Guaranty

062 Detail Date of Loan Status 0580 Date must be = or less than Submittal Date

066 Detail Date of Disbursement 0581 Date must be = or greater than Date of 

Guaranty

066 Detail Date of Disbursement 0582 Date must be = or less than Submittal Date

064 Detail Date of Cancellation 0583 Date must be = or greater than Date of 

Guaranty

101 Detail Date of Refund to Lender 0585 Date must be = or greater than Date of 

Guaranty

101 Detail Date of Refund to Lender 0586 Date must be = or less than Submittal Date

092 Detail Date Deferment Starts 0589 Date must be = or less than Submittal Date

093 Detail Date Deferment Stops 0592 Date must be = or less than Date Deferment 

Starts + 15 years

090 Detail Date Guaranty Transferred 0593 Date must be = or greater than Date of 

Guaranty

090 Detail Date Guaranty Transferred 0594 Date must be = or less than Submittal Date

150 Detail Date of Servicer Responsibility 0595 Date must be = or greater than Date of 

Guaranty – 1 year

150 Detail Date of Servicer Responsibility 0596 Date must be = or less than Submittal Date

141 Detail Date Loan Sold 0597 Date must be = or greater than Date of 

Guaranty

141 Detail Date Loan Sold 0598 Date must be = or less than Submittal Date

068 Detail Date of PCA/SPA Flag 0599 Date must be >= Date of Disbursement or >= 

Date of Guaranty

147 Detail Date of SPA Payment 0601 Date must be = or greater than Date of 

Disbursement

147 Detail Date of SPA Payment 0602 Date must be = or less than Submittal Date

106 Detail Date Claim Paid 0604 Date must be = or less than Submittal Date

099 Detail Date Refund on Claims(formerly Date 

of Refund from Lender on Claims)

0606 Date must be = or less than Submittal Date

114 Detail Date Reinsurance Claim Requested 0608 Date must be = or less than Submittal Date

115 Detail Date Reinsurance Claim Paid 0609 Date must be = or > Date Reinsurance Claim 

Requested
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–30

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

115 Detail Date Reinsurance Claim Paid 0610 Date must be = or less than Submittal Date

117 Detail Date Supplemental Claim Requested 0611 Date must be = or > Date Reinsurance Claim 

Requested

117 Detail Date Supplemental Claim Requested 0612 Date must be = or less than Submittal Date

145 Detail Date GA Bankruptcy Claim Ref 0613 Date must be = or > Date Reinsurance Claim 

Requested

145 Detail Date GA Bankruptcy Claim Ref 0614 Date must be = or less than Submittal Date

123 Detail Date of GA Principal/Interest Collection 0615 Date must be = or greater than Date Entered 

Repayment

123 Detail Date of GA Principal/Interest Collection 0616 Date must be = or less than Submittal Date

127 Detail Date TOP Principal/Interest Collection 0617 Date must be = or greater than Date Entered

Repayment

127 Detail Date TOP Principal/Interest Collection 0618 Date must be = or less than Submittal Date

120 Detail Date Repurchased 0619 Date must be = or greater than Date of 

Disbursement

120 Detail Date Repurchased 0620 Date must be = or less than Submittal Date

073 Detail Date of PLUS Borrower Birth 0621 Date must be = or greater than Date of 

Guaranty – 99 years

073 Detail Date of PLUS Borrower Birth 0622 Date must be = or less than Date of Guaranty 

– 12 years

133 Detail Date of Anticipated Completion 0623 Date must be = or greater than 19651108

133 Detail Date of Anticipated Completion 0624 Date must be = or less than Submittal Date + 

15 year

131 Detail Date Enrollment Status Effective 0626 For F/H Enroll Status, Date must be >= Date 

of Guaranty – 15 years

131 Detail Date Enrollment Status Effective 0627 Date must be = or greater than 19651108

131 Detail Date Enrollment Status Effective 0628 Date must be = or less than Submittal Date + 

2 years

135 Detail Date of Outstanding Principal Balance 0629 Date must be = or greater than Date of 

Guaranty

135 Detail Date of Outstanding Principal Balance 0630 Date must be = or less than Submittal Date

137 Detail Date Outstanding Accrued Interest 

Balance

0631 Date must be = or greater than Date of 

Guaranty

137 Detail Date Outstanding Accrued Interest 

Balance

0632 Date must be = or less than Submittal Date
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–31

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

066 Detail Date of Disbursement 0633 Date must be = or less than Date of Guaranty 

+ 2 years

106 Detail Date Claim Paid 0634 Date must be = or greater than Date of 

Disbursements

106 Detail Date Claim Paid 0635 Date must be = or greater than Date of 

Guaranty

114 Detail Date Reinsurance Claim Requested 0636 Date must be = or greater than Date of 

Guaranty

099 Detail Date Refund on Claims(formerly Date

of Refund from Lender on Claims)

0637 Date must be = or greater than Date of 

Guaranty

145 Detail Date GA Bankruptcy Claim Ref 0637 Date must be = or greater than Date of 

Guaranty

117 Detail Date Supplemental Claim Requested 0638 Date must be = or greater than Date of 

Guaranty

120 Detail Date Repurchased 0639 Date must be = or greater than Date of 

Guaranty

147 Detail Date of SPA Payment 0640 Date must be = or greater than Date of 

Guaranty

114 Detail Date Reinsurance Claim Requested 0643 Date must be = or greater than Date of 

Disbursements

099 Detail Date Refund on Claims(formerly Date 

of Refund from Lender on Claims)

0644 Date must be = or greater than Date of 

Disbursements

077 Detail Date Enrollment Period Begins 0645 Date must be = or less than 19940630

123 Detail Date of GA Principal/Interest Collection 0646 Date must be = or greater than Date of 

Disbursement

123 Detail Date of GA Principal/Interest Collection 0647 Date must be = or greater than Date of 

Guaranty

127 Detail Date TOP Principal/Interest Collection 0648 Date must be = or greater than Date of 

Disbursement

127 Detail Date TOP Principal/Interest Collection 0649 Date must be = or greater than Date of 

Guaranty

061 Detail Amount of Guaranty 0650 Amount for SF loan w/Academic Level 1 thru 

5 must be = or < 5500

061 Detail Amount of Guaranty 0651 Amount for SU loan w/Academic Level 1 

thru 5 must be = or < 27167

103 Detail Amount of Refund from School to 

Lender according to Lender

0652 Amount must be = or less than Amount of 

Disbursement
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–32

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

136 Detail Amount of Outstanding Principal 

Balance

0653 Amount must be = or less than 9 times 

Amount of Guaranty

138 Detail Amount of Outstanding Accrued 

Interest Balance

0654 Amount must be = or less than 9 times 

Amount of Guaranty

108 Detail Amount of Ending Balance on Claims 

of Other Fee

0655 Amount must be = or less than 9 times 

Amount of Guaranty

148 Detail Amount of SPA Payment 0656 Amount must be = or less than 9 times 

Amount of Guaranty

107 Detail Amount of Claim Paid to Lender 0657 Amount must be = or less than 9 times 

Amount of Guaranty

100 Detail Amount Refund on Claims(formerly 

Amount Refund from Lender on 

Claims)

0658 Amount must be = or less than Amount of 

Claim Paid to Lender

116 Detail Amount of Reinsurance Claim 

Requested

0659 Amount must be = or less than 9 times 

Amount of Guaranty

118 Detail Amount Supplemental Claim Requested 0660 Amount must be = or less than 9 times 

Amount of Guaranty

146 Detail Amount of GA Bankruptcy Claim Ref 0661 Amount must be = or less than 9 times 

Amount of Guaranty

126 Detail Amount of GA Principal Collections 0662 Amount must be = or less than 9 times 

Amount of Guaranty

124 Detail Amount of GA Interest Collections 0663 Amount must be = or less than 9 times 

Amount of Guaranty

130 Detail Amount TOP Principal Collections 0664 Amount must be = or less than 9 times 

Amount of Guaranty

128 Detail Amount of TOP Interest Collections 0665 Amount must be = or less than 9 times 

Amount of Guaranty

121 Detail Amount Repurchased 0666 Amount must be = or less than 9 times 

Amount of Guaranty

068 Detail Date of PCA/SPA Flag 0667 Date must be = or less than Submittal Date

062 Detail Date of Loan Status 0668 For ID Loan Status, Date must be <= Submit 

Date or = Enrollment Period Beginning Date

061 Detail Amount of Guaranty 0669 Amount for SF loan w/Academic Level A 

thru N must be = or < 8500

061 Detail Amount of Guaranty 0670 Amount for SU loan w/Academic Level A 

thru G must be = or < 45167

025 Detail Date of Guaranty 0671 Identifiers must be unique on each detail 

record
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–33

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

062 Detail Date of Loan Status 0672 Record locked via online update

061 Detail Amount of Guaranty 0703 For SF & SU loans, Amount must be = or < 

45167

066 Detail Date of Disbursement 0704 For CL & RF loans, Date must be >= than 

Date of Guaranty – 1 year

066 Detail Date of Disbursement 0705 Date must be >= than Date of Guaranty – 1 

year

135 Detail Date of Outstanding Principal Balance 0707 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

137 Detail Date Outstanding Accrued Interest 

Balance

0708 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

060 Detail Date Entered Repayment 0709 For CL & RF loans, Date must be >= Date of 

Guaranty – 1 year

062 Detail Date of Loan Status 0710 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

025 Detail Date of Guaranty 0711 For UI Loan Status, Date must be = or greater 

than 19651108

025 Detail Date of Guaranty 0712 For transferred loans, Date must be = or 

greater than 19651108

062 Detail Date of Loan Status 0715 Based on loan type & status, Dt must be >= 

Date of Disbursement

103 Detail Amount of Refund from School to 

Lender according to Lender

0716 Amount must be = or less than Amount of 

Guaranty

064 Detail Date of Cancellation 0717 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

092 Detail Date Deferment Starts 0718 Date must be >= Date of Disbursement or >= 

Date of Guaranty

092 Detail Date Deferment Starts 0719 Date must be = or greater than Date Entered 

Repayment

062 Detail Date of Loan Status 0720 For CL & RF loans, Date must be >= Date of 

Guaranty – 1 year

062 Detail Date of Loan Status 0721 For CL loans, Date must be <= Submittal 

Date + 1 month

063 Detail Code for Loan Status 0723 AE loan status not valid on first reporting of 

loan

062 Detail Date of Loan Status 0724 For AE status, date must be > other loan 

activity dates
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–34

Table B–6: Detail and PPC Record Errors

(Sorted by Error Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

062 Detail Date of Loan Status 0725 AE status date must be >= 11/1/94

062 Detail Date of Loan Status 0726 For IG/IM loan status date must be >= date of 

guaranty – 180 days

062 Detail Date of Loan Status 0728 For IA loan status, Date must = Date of 

Guaranty unless prior IM status.

135 Detail Date of Outstanding Principal Balance 0729 Date of Outstanding Principal Balance may 

not precede multiple, previously reported 

dates.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

135 Detail Date of Outstanding Principal Balance 0730 Based on time of reporting, later Date of 

Outstanding Principal Balance is required.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

137 Detail Date of Outstanding Accrued Interest 

Balance

0731 Date of Outstanding Accrued Interest Balance 

may not precede multiple, previously reported 

dates.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

137 Detail Date of Outstanding Accrued Interest 

Balance

0732 Based on time of reporting, later Date of 

Outstanding Accrued Interest Balance is 

required.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

020 Detail Code for Guaranty Agency 0737 Loan has been accepted by 577

Date Revised 09-09-2008
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–35

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

020 Detail Code for Guaranty Agency 0127 Code for GA is required

020 Detail Code for Guaranty Agency 0177 Invalid Code for Guaranty Agency. Message 

is suppressed when a loan is returned to a GA 

from DCS(555) as well as (927)ECMC.

020 Detail Code for Guaranty Agency 0249 Header GA Code and Detail GA Code must 

be equal

020 Detail Code for Guaranty Agency 0737 Loan has been accepted by 577

021 Detail Student’s Social Security Number 0235 Invalid Student SSN

021 Detail Student’s Social Security Number 0258 Student SSN is required

021 Detail Student’s Social Security Number 0408 Student SSN currently used by another 

Student

022 Detail Date of Student’s Birth 0102 19000101 is invalid when Date of Guaranty > 

Initial Load Date

022 Detail Date of Student’s Birth 0131 Date of Student Birth must be < Submittal 

Date

022 Detail Date of Student’s Birth 0233 Invalid Student Date of Birth

022 Detail Date of Student’s Birth 0264 Student Date of Birth is required

022 Detail Date of Student Birth 0558 Date must be = or greater than Date of 

Guaranty – 99 years

022 Detail Date of Student Birth 0559 Date must be = or less than Date of Guaranty 

– 12 years

023 Detail Student’s First Name 0166 Field must be left-justified

023 Detail Student’s First Name 0260 Student First Name is required

024 Detail Type of Loan 0111 Type of Loan is required

024 Detail Type of Loan 0238 Invalid Type of Loan

025 Detail Date of Guaranty 0153 Date of Guaranty is required

025 Detail Date of Guaranty 0194 Invalid Date of Guaranty

025 Detail Date of Guaranty 0550 Date for CL loan must be = or greater than 

19860407

025 Detail Date of Guaranty 0551 Date for PL loan must be = or greater than 

19810101

025 Detail Date of Guaranty 0552 Date for RF loan must be = or greater than 

19861017
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–36

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

025 Detail Date of Guaranty 0553 Date for SF loan must be = or greater than 

19651108

025 Detail Date of Guaranty 0554 Date for SL loan must be = or greater than 

19810101

025 Detail Date of Guaranty 0555 Date for SU loan must be = or greater than 

19921001

025 Detail Date of Guaranty 0556 Date must = or less than Submittal Date

025 Detail Date of Guaranty 0557 Date for SL loan must be = or less than 

19960630

025 Detail Date of Guaranty 0671 Identifiers must be unique on each detail 

record

025 Detail Date of Guaranty 0711 For UI Loan Status, Date must be = or greater 

than 19651108

025 Detail Date of Guaranty 0712 For transferred loans, Date must be = or 

greater than 19651108

026 Detail Indicator of Separate Loan 0259 Indicator of Separate Loan has reached max 

value for this loan

026 Detail Indicator of Separate Loan 0396 Invalid Indicator of Separate Loan

026 Detail Indicator of Separate Loan 0526 Duplicate Loan exists for another GA, 

increment Indicator of Separate Loan

027 Detail Code for Original School 0128 Code for Original School is required

027 Detail Code for Original School 0181 Invalid Code for Original School

027 Detail Code for Original School 0237 Invalid value when Date of GA > or = 

19840101

028 Detail PLUS Borrower’s Social Security 

Number

0160 Invalid PLUS Borrower SSN

028 Detail PLUS Borrower’s Social Security 

Number

0193 Field not required on this type loan

028 Detail PLUS Borrower’s Social Security 

Number

0250 PLUS Borrower SSN is required

028 Detail PLUS Borrower’s Social Security 

Number

0409 PLUS Borrower SSN currently used by 

another Borrower

029 Detail Record Type Indicator 0252 Record Type Indicator must be Z or spaces

029 Detail Record Type Indicator 0339 Field must be ‘N’ or ‘Z’ in file received by 

NSLDS.

030 Detail Action Code 0171 Invalid Action Code
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–37

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

041 Detail New Student’s Social Security Number 0224 Invalid New Student SSN

041 Detail New Student’s Social Security Number 0246 New Student SSN is required

041 Detail New Student’s Social Security Number 0407 New Student SSN currently used by another 

Student

042 Detail New Date of Student’s Birth 0102 19000101 is invalid when Date of Guaranty > 

Initial Load Date

042 Detail New Date of Student’s Birth 0151 New Student Date of Birth must be < current 

year

042 Detail New Date of Student’s Birth 0225 Invalid New Student Date of Birth

042 Detail New Date of Student’s Birth 0244 New Student Date of Birth is required

042 Detail New Date of Student Birth 0568 Date must be = or greater than New Date of 

Guaranty – 99 years

042 Detail New Date of Student Birth 0569 Date must be = or less than New Date of 

Guaranty – 12 years

043 Detail New Student’s First Name 0166 Field must be left-justified

043 Detail New Student’s First Name 0247 New Student First Name is required

044 Detail New Type of Loan 0248 New Type of Loan is required

044 Detail New Type of Loan 0342 Invalid New Type of Loan

045 Detail New Date of Guaranty 0149 New Date of Guaranty must be > 19651107

045 Detail New Date of Guaranty 0222 Invalid New Date of Guaranty

045 Detail New Date of Guaranty 0253 Loan already exists, cannot change key

045 Detail New Date of Guaranty 0406 New Date of Guaranty is required

045 Detail New Date of Guaranty 0560 Date for CL loan must be = or greater than 

19860407

045 Detail New Date of Guaranty 0561 Date for PL loan must be = or greater than 

19810101

045 Detail New Date of Guaranty 0562 Date for RF loan must be = or greater than 

19861017

045 Detail New Date of Guaranty 0563 Date for SF loan must be = or greater than 

19651108

045 Detail New Date of Guaranty 0564 Date for SL loan must be = or greater than 

19810101

045 Detail New Date of Guaranty 0565 Date for SU loan must be = or greater than 

19921001

045 Detail New Date of Guaranty 0566 Date must be = or less than Submittal Date
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–38

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

045 Detail New Date of Guaranty 0567 Date for SL loan must be = or less than 

19960630

045 Detail New Date of Guaranty 0713 For UI Loan Status, Date must be = or greater 

than 19651108

045 Detail New Date of Guaranty 0714 For transferred loans, Date must be = or 

greater than 19651108

046 Detail New Indicator of Separate Loan 0243 New Indicator of Separate Loan must be valid 

letter

047 Detail New Code for Original School 0237 Invalid value when Date of GA > or = 

19840101

047 Detail New Code for Original School 0245 New Code for Original School is required

047 Detail New Code for Original School 0307 Invalid New Code for Original School

047 Detail New Code for Original School 0527 Default value for this field cannot modify a 

real value

048 Detail New PLUS Borrower’s Social Security 

Number

0160 Invalid PLUS Borrower SSN

048 Detail New PLUS Borrower’s Social Security 

Number

0193 Field not required on this type loan

048 Detail New PLUS Borrower’s Social Security 

Number

0410 New PLUS Borrower SSN currently used by 

another Borrower

048 Detail New PLUS Borrower’s Social Security 

Number

0473 New PLUS Borrower SSN is required

060 Detail Date Entered Repayment 0199 Invalid Date Entered Repayment

060 Detail Date Entered Repayment 0301 Date Entered Repayment is required

060 Detail Date Entered Repayment 0574 Date must be = or > Date of Guaranty for 

non-CL/RF loans

060 Detail Date Entered Repayment 0575 Based on Loan Type, Date must be = or > 

Date of Disbursement

060 Detail Date Entered Repayment 0576 Date must be = or less than Submittal Date + 

15 years

060 Detail Date Entered Repayment 0709 For CL & RF loans, Date must be >= Date of 

Guaranty – 1 year

061 Detail Amount of Guaranty 0109 Amount of Guaranty is required

061 Detail Amount of Guaranty 0314 Invalid Amount of Guaranty

061 Detail Amount of Guaranty 0650 Amount for SF loan w/Academic Level 1 thru 

5 must be = or < 5500
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–39

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

061 Detail Amount of Guaranty 0651 Amount for SU loan w/Academic Level 1 

thru 5 must be = or < 27167

061 Detail Amount of Guaranty 0669 Amount for SF loan w/Academic Level A 

thru N must be = or < 8500

061 Detail Amount of Guaranty 0670 Amount for SU loan w/Academic Level A 

thru G must be = or < 45167

061 Detail Amount of Guaranty 0703 For SF & SU loans, Amount must be = or < 

45167

062 Detail Date of Loan Status 0154 Date of Loan Status is required

062 Detail Date of Loan Status 0198 Invalid Date of Loan Status

062 Detail Date of Loan Status 0577 For ID Loan Status, Date must be >= Date of 

Guaranty – 2 years

062 Detail Date of Loan Status 0578 Based on Loan Status, Date must be >= Date 

Entered Repayment

062 Detail Date of Loan Status 0579 Based on loan type & status, Date must be >= 

Date of Guaranty

062 Detail Date of Loan Status 0580 Date must be = or less than Submittal Date

062 Detail Date of Loan Status 0668 For ID Loan Status, Date must be <= Submit 

Date or = Enrollment Period Beginning Date

062 Detail Date of Loan Status 0672 Record locked via online update

062 Detail Date of Loan Status 0710 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

062 Detail Date of Loan Status 0715 Based on loan type & status, Dt must be >= 

Date of Disbursement

062 Detail Date of Loan Status 0720 For CL & RF loans, Date must be >= Date of 

Guaranty – 1 year

062 Detail Date of Loan Status 0721 For CL loans, Date must be <= Submittal 

Date + 1 month

062 Detail Date of Loan Status 0724 For AE status, date must be > other loan 

activity dates

062 Detail Date of Loan Status 0725 AE status date must be >= 11/1/94

062 Detail Date of Loan Status 0726 For IG/IM loan status date must be >= date of 

guaranty – 180 days

062 Detail Date for Loan Status 0728 For IA Loan Status, Date must be = Date of 

Guaranty unless prior IM status.

063 Detail Code for Loan Status 0130 Code for Loan Status is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–40

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

063 Detail Code for Loan Status 0179 Invalid Code for Loan Status

063 Detail Code for Loan Status 0723 AE loan status not valid on first reporting of 

loan

064 Detail Date of Cancellation 0142 Date must be later than Date of Guaranty

064 Detail Date of Cancellation 0152 Date of Cancellation is required

064 Detail Date of Cancellation 0302 Invalid Date of Cancellation

064 Detail Date of Cancellation 0525 Date must be > preceding date

064 Detail Date of Cancellation 0583 Date must be = or greater than Date of 

Guaranty

064 Detail Date of Cancellation 0717 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

065 Detail Amount of Cancellation 0105 Amount of Cancellation for Loan is required

065 Detail Amount of Cancellation 0138 Amount of Cancellation must = Loan Amount

065 Detail Amount of Cancellation 0287 Amount of Cancellation must be < or = 

Amount of Guaranty

065 Detail Amount of Cancellation 0312 Invalid Amount of Cancellation

066 Detail Date of Disbursement 0145 Date of Disbursement is required

066 Detail Date of Disbursement 0192 Invalid Date of Disbursement

066 Detail Date of Disbursement 0230 19000101 invalid when Date of GA > or = 

19840101

066 Detail Date of Disbursement 0525 Date must be > preceding date

066 Detail Date of Disbursement 0527 Default value for this field cannot modify a 

real value

066 Detail Date of Disbursement 0581 Date must be = or greater than Date of 

Guaranty

066 Detail Date of Disbursement 0582 Date must be = or less than Submittal Date

066 Detail Date of Disbursement 0633 Date must be = or less than Date of Guaranty 

+ 2 years

066 Detail Date of Disbursement 0704 For CL & RF loans, Date must be >= than 

Date of Guaranty – 1 year

066 Detail Date of Disbursement 0705 Date must be >= than Date of Guaranty – 1 

year

067 Detail Amount of Disbursement 0101 Amount exceeds Amount of Guaranty

067 Detail Amount of Disbursement 0108 Amount of Disbursement is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–41

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

067 Detail Amount of Disbursement 0311 Invalid Amount of Disbursement

067 Detail Amount of Disbursement 0355 Amt of Disbursement must be zero for loan 

status CA

068 Detail Date of PCA / Supplemental PCA Flag 0158 Date of PCA / SPA Flag is required

068 Detail Date of PCA / Supplemental PCA Flag 0208 Invalid Date of PCA / SPA Flag

068 Detail Date of PCA / Supplemental PCA Flag 0525 Date must be > preceding date

068 Detail Date of PCA/SPA Flag 0599 Date must be >= Date of Disbursement or >= 

Date of Guaranty

068 Detail Date of PCA/SPA Flag 0667 Date must be = or less than Submittal Date

069 Detail Pre-Claims Assistance (PCA) / 

Supplemental PCA Flag

0229 Invalid Pre-claims Assistance / SPA Flag

069 Detail Pre-Claims Assistance (PCA) / 

Supplemental PCA Flag

0251 Pre-claims Assistance / SPA Flag is required

070 Detail PLUS Borrower’s Social Security 

Number Indicator

0193 Field not required on this type loan

070 Detail PLUS Borrower’s Social Security 

Number Indicator

0226 PLUS Borrower SSN Indicator is required

070 Detail PLUS Borrower’s Social Security 

Number Indicator

0228 Invalid PLUS Borrower SSN Indicator

071 Detail PLUS Borrower’s First Name 0166 Field must be left-justified

071 Detail PLUS Borrower’s First Name 0193 Field not required on this type loan

071 Detail PLUS Borrower’s First Name 0344 PLUS Borrower First Name is required

071 Detail PLUS Borrower’s First Name 0405 Student / PLUS Borrower First Names must 

match if SSNs match

072 Detail PLUS Borrower’s Last Name 0166 Field must be left-justified

072 Detail PLUS Borrower’s Last Name 0193 Field not required on this type loan

072 Detail PLUS Borrower’s Last Name 0345 PLUS Borrower Last Name is required

073 Detail Date of PLUS Borrower’s Birth 0102 19000101 is invalid when Date of Guaranty > 

Initial Load Date

073 Detail Date of PLUS Borrower’s Birth 0193 Field not required on this type loan

073 Detail Date of PLUS Borrower’s Birth 0227 Invalid PLUS Borrower Date of Birth

073 Detail Date of PLUS Borrower’s Birth 0343 PLUS Borrower Date of Birth is required

073 Detail Date of PLUS Borrower Birth 0621 Date must be = or greater than Date of 

Guaranty – 99 years
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–42

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

073 Detail Date of PLUS Borrower Birth 0622 Date must be = or less than Date of Guaranty 

– 12 years

074 Detail Student’s Social Security Number 

Indicator

0236 Invalid Student SSN Indicator

074 Detail Student’s Social Security Number 

Indicator

0261 Student SSN Indicator is required

075 Detail Student’s Academic Level 0232 Invalid Student Academic Level

075 Detail Student’s Academic Level 0237 Invalid value when Date of GA > or = 

19840101

075 Detail Student’s Academic Level 0522 Student Academic Level is required

075 Detail Student’s Academic Level 0527 Default value for this field cannot modify a 

real value

076 Detail Student’s Last Name 0166 Field must be left-justified

076 Detail Student’s Last Name 0263 Student Last Name is required

077 Detail Date Enrollment Period Begins 0165 Date Enrollment Period Begins is required

077 Detail Date Enrollment Period Begins 0187 Invalid Date Enrollment Period Begins

077 Detail Date Enrollment Period Begins 0230 19000101 invalid when Date of GA > or = 

19840101

077 Detail Date Enrollment Period Begins 0527 Default value for this field cannot modify a 

real value

077 Detail Date Enrollment Period Begins 0570 Date must be = or greater than Date of 

Guaranty – 2yrs

077 Detail Date Enrollment Period Begins 0571 Date must be = or less than Date of Guaranty 

+ 2 years

077 Detail Date Enrollment Period Begins 0645 Date must be = or less than 19940630

078 Detail Date Enrollment Period Ends 0140 Date must be later than Date Enrollment 

Period Begins

078 Detail Date Enrollment Period Ends 0188 Invalid Date Enrollment Period Ends

078 Detail Date Enrollment Period Ends 0230 19000101 invalid when Date of GA > or = 

19840101

078 Detail Date Enrollment Period Ends 0303 Date Enrollment Period Ends is required

078 Detail Date Enrollment Period Ends 0527 Default value for this field cannot modify a 

real value

078 Detail Date Enrollment Period Ends 0573 Date must be = or < Date Enrollment Period 

Begins + 2 years

079 Detail Student’s Middle Initial N/A [No edits on this field.]
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–43

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

080 Detail Student’s Driver’s License Number 0207 Student Drivers License Number is required

081 Detail Student’s Driver’s License State 0340 Invalid Student Drivers License State

081 Detail Student’s Driver’s License State 0341 Student Drivers License State is required

086 Detail PLUS Borrower’s Middle Initial 0193 Field not required on this type loan

087 Detail PLUS Borrower’s State of Residence 0193 Field not required on this type loan

087 Detail PLUS Borrower’s State of Residence 0347 Invalid PLUS Borrower State of Residence

087 Detail PLUS Borrower’s State of Residence 0523 PLUS Borrowers State of Residence is 

required

088 Detail Code for Servicer 0182 Invalid Code for Servicer

088 Detail Code for Servicer 0395 Code for Servicer is required

089 Detail Code for Originating FFEL Lender 0180 Invalid Code for Originating FFEL Lender

089 Detail Code for Originating FFEL Lender 0237 Invalid value when Date of GA > or = 

19840101

089 Detail Code for Originating FFEL Lender 0279 Code for Originating FFEL Lender is required

090 Detail Date Guaranty Transferred 0142 Date must be later than Date of Guaranty

090 Detail Date Guaranty Transferred 0190 Invalid Date Guaranty Transferred

090 Detail Date Guaranty Transferred 0326 Guaranty Trans date must be > Previous 

Guaranty Trans Date

090 Detail Date Guaranty Transferred 0593 Date must be = or greater than Date of 

Guaranty

090 Detail Date Guaranty Transferred 0594 Date must be = or less than Submittal Date

091 Detail Type of Deferment 0239 Invalid Type of Deferment

091 Detail Type of Deferment 0265 Type of Deferment is required

092 Detail Date Deferment Starts 0132 Date Deferment Starts is required

092 Detail Date Deferment Starts 0141 Date must be = or > Date Entered Repayment

092 Detail Date Deferment Starts 0185 Invalid Date Deferment Starts

092 Detail Date Deferment Starts 0525 Date must be > preceding date

092 Detail Date Deferment Starts 0589 Date must be = or less than Submittal Date

092 Detail Date Deferment Starts 0718 Date must be >= Date of Disbursement or >= 

Date of Guaranty

092 Detail Date Deferment Starts 0719 Date must be = or greater than Date Entered 

Repayment

093 Detail Date Deferment Stops 0133 Date Deferment Stops is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–44

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

093 Detail Date Deferment Stops 0139 Date must be later than Date Deferment Starts

093 Detail Date Deferment Stops 0186 Invalid Date Deferment Stops

093 Detail Date Deferment Stops 0592 Date must be = or less than Date Deferment 

Starts + 15 years

095 Detail Indicator of Lender-of-Last-Resort Loan 0398 Invalid Indicator of Lender-of-Last-Resort 

Loan

096 Detail Claim Reason for Guaranty Agency 

Claim

0174 Invalid Claim Reason for GA Claim

096 Detail Claim Reason for Guaranty Agency 

Claim

0277 Claim Reason for GA Claim is required

099 Detail Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0159 Date of Refund on Claims is required

099 Detail Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims

0209 Invalid Date of Refund on Claims

099 Detail Date Refund on Claims(formerly Date

of Refund from Lender on Claims

0606 Date must be = or less than Submittal Date

099 Detail Date Refund on Claims(formerly Date 

of Refund from Lender on Claims

0637 Date must be = or greater than Date of 

Guaranty

099 Detail Date Refund on Claims 0644 Date must be = or greater than Date of 

Disbursements

100 Detail Amount of Refund on Claims 0123 Amount of Refund on Claims is required

100 Detail Amount of Refund on Claims 0334 Invalid Amount of Refund on Claims

100 Detail Amount Refund on Claims(formerly

Date of Refund from Lender on Claim)

0658 Amount must be = or less than Amount of 

Claim Paid to Lender

101 Detail Date of Refund to Lender 0142 Date must be later than Date of Guaranty

101 Detail Date of Refund to Lender 0161 Date of Refund to Lender is required

101 Detail Date of Refund to Lender 0210 Invalid Date of Refund to Lender

101 Detail Date of Refund to Lender 0585 Date must be = or greater than Date of 

Guaranty

101 Detail Date of Refund to Lender 0586 Date must be = or less than Submittal Date

102 Detail Code for Current School 0143 Code for Current School is required

102 Detail Code for Current School 0169 Invalid Code for Current School

102 Detail Code for Current School 0237 Invalid value when Date of GA > or = 

19840101

103 Detail Amount of Refund from School to 

Lender According to Lender

0125 Amount of Refund School to Lender 

According to Lender required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–45

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

103 Detail Amount of Refund from School to 

Lender According to Lender

0284 Amount of Refund by Lender must be < or = 

Amount of Guaranty

103 Detail Amount of Refund from School to 

Lender According to Lender

0327 Invalid Amount of Refund from School to 

Lender According to Lender

103 Detail Amount of Refund from School to 

Lender according to Lender

0652 Amount must be = or less than Amount of 

Disbursement

103 Detail Amount of Refund from School to 

Lender according to Lender

0716 Amount must be = or less than Amount of 

Guaranty

105 Detail Claim Reason for Lender Claim 0175 Invalid Claim Reason for Lender Claim

105 Detail Claim Reason for Lender Claim 0271 Claim Reason Code and / or Date Claim Paid 

is required

106 Detail Date Claim Paid 0142 Date must be later than Date of Guaranty

106 Detail Date Claim Paid 0184 Invalid Date Claim Paid

106 Detail Date Claim Paid 0271 Claim Reason Code and / or Date Claim Paid 

is required

106 Detail Date Claim Paid 0525 Date must be > preceding date

106 Detail Date Claim Paid 0604 Date must be = or less than Submittal Date

106 Detail Date Claim Paid 0634 Date must be = or greater than Date of 

Disbursements

106 Detail Date Claim Paid 0635 Date must be = or greater than Date of 

Guaranty

107 Detail Amount of Claim Paid to Lender 0106 Amount of Claim Paid to Lender is required

107 Detail Amount of Claim Paid to Lender 0324 Invalid Amount of Claim Paid to Lender

107 Detail Amount of Claim Paid to Lender 0657 Amount must be = or less than 9 times 

Amount of Guaranty

108 Detail Amount of Ending Balance on Claims 

of Other Fees

0329 Invalid Amount on Ending Balance of Claims 

of Other Fees

108 Detail Amount of Ending Balance on Claims 

of Other Fee

0655 Amount must be = or less than 9 times 

Amount of Guaranty

114 Detail Date Reinsurance Claim Requested 0144 Date must be prior to Date Reinsurance Claim 

Paid

114 Detail Date Reinsurance Claim Requested 0215 Invalid Date Reinsurance Claim Requested

114 Detail Date Reinsurance Claim Requested 0275 Date Reinsurance Claim Requested is 

required

114 Detail Date Reinsurance Claim Requested 0529 Date Reinsurance Claim Requested must be > 

prior Date Reins Claim Requested
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–46

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

114 Detail Date Reinsurance Claim Requested 0608 Date must be = or less than Submittal Date

114 Detail Date Reinsurance Claim Requested 0636 Date must be = or greater than Date of 

Guaranty

114 Detail Date Reinsurance Claim Requested 0643 Date must be = or greater than Date of 

Disbursements

115 Detail Date Reinsurance Claim Paid 0216 Invalid Date Reinsurance Claim Paid

115 Detail Date Reinsurance Claim Paid 0278 Date Reinsurance Claim Paid is required

115 Detail Date Reinsurance Claim Paid 0609 Date must be = or > Date Reinsurance Claim 

Requested

115 Detail Date Reinsurance Claim Paid 0610 Date must be = or less than Submittal Date

116 Detail Amount of Reinsurance Claim 

Requested

0276 Amount of Reinsurance Claim Requested is 

required

116 Detail Amount of Reinsurance Claim 

Requested

0322 Invalid Amount of Reinsurance Claim 

Requested

116 Detail Amount of Reinsurance Claim 

Requested

0659 Amount must be = or less than 9 times 

Amount of Guaranty

117 Detail Date Supplemental Claim Requested 0217 Invalid Date Supplemental Claim Requested

117 Detail Date Supplemental Claim Requested 0412 Date of Supplemental Claim Requested is 

required

117 Detail Date Supplemental Claim Requested 0525 Date must be > preceding date

117 Detail Date Supplemental Claim Requested 0611 Date must be = or > Date Reinsurance Claim 

Requested

117 Detail Date Supplemental Claim Requested 0612 Date must be = or less than Submittal Date

117 Detail Date Supplemental Claim Requested 0638 Date must be = or greater than Date of 

Guaranty

118 Detail Amount of Supplemental Claim 

Requested

0321 Invalid Amount of Supplemental Claim 

Requested

118 Detail Amount of Supplemental Claim 

Requested

0413 Amount of Supplemental Claim Requested is 

required

118 Detail Amount Supplemental Claim Requested 0660 Amount must be = or less than 9 times 

Amount of Guaranty

119 Detail Reinsurance Reimbursement Rate 0231 Invalid Reinsurance Reimbursement Rate

119 Detail Reinsurance Reimbursement Rate 0391 Reinsurance Reimbursement Rate is required

120 Detail Date Repurchased 0273 Date Repurchased is required

120 Detail Date Repurchased 0306 Invalid Date Repurchased
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–47

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

120 Detail Date Repurchased 0525 Date must be > preceding date

120 Detail Date Repurchased 0619 Date must be = or greater than Date of 

Disbursement

120 Detail Date Repurchased 0620 Date must be = or less than Submittal Date

120 Detail Date Repurchased 0639 Date must be = or greater than Date of 

Guaranty

121 Detail Amount Repurchased 0272 Amount Repurchased is required

121 Detail Amount Repurchased 0318 Invalid Amount Repurchased 

121 Detail Amount Repurchased 0666 Amount must be = or less than 9 times 

Amount of Guaranty

122 Detail Indicator of Rehabilitated Loan 0221 Invalid Indicator of Rehabilitated Loan

123 Detail Date of Guaranty Agency Principal / 

Interest Collections

0297 Invalid Date of GA Principal / Interest 

Collections

123 Detail Date of Guaranty Agency Principal / 

Interest Collections

0298 Date of GA Principal / Interest Collections is 

required

123 Detail Date of Guaranty Agency Principal / 

Interest Collections

0525 Date must be > preceding date

123 Detail Date of GA Principal/Interest Collection 0615 Date must be = or greater than Date Entered 

Repayment

123 Detail Date of GA Principal/Interest Collection 0616 Date must be = or less than Submittal Date

123 Detail Date of GA Principal/Interest Collection 0646 Date must be = or greater than Date of 

Disbursement

123 Detail Date of GA Principal/Interest Collection 0647 Date must be = or greater than Date of 

Guaranty

124 Detail Amount of Guaranty Agency Interest 

Collections

0328 Invalid Amount of Guaranty Agency Interest 

Collections

124 Detail Amount of GA Interest Collections 0663 Amount must be = or less than 9 times 

Amount of Guaranty

126 Detail Amount of Guaranty Agency Principal 

Collections

0113 Amount of GA Principal or Interest 

Collections is required

126 Detail Amount of Guaranty Agency Principal 

Collections

0330 Invalid Amount of Guaranty Agency 

Principal Collections

126 Detail Amount of GA Principal Collections 0662 Amount must be = or less than 9 times 

Amount of Guaranty

127 Detail Date of TOP Principal / Interest 

Collections

0150 Date of TOP Principal / Interest Collections 

required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–48

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

127 Detail Date of TOP Principal / Interest 

Collections

0204 Invalid Date of TOP (originally IRS) 

Principal / Interest Collections

127 Detail Date of TOP Principal / Interest 

Collections

0525 Date must be > preceding date

127 Detail Date TOP Principal/Interest Collection 0617 Date must be = or greater than Date Entered 

Repayment

127 Detail Date TOP Principal/Interest Collection 0618 Date must be = or less than Submittal Date

127 Detail Date TOP Principal/Interest Collection 0648 Date must be = or greater than Date of 

Disbursement

127 Detail Date TOP Principal/Interest Collection 0649 Date must be = or greater than Date of 

Guaranty

128 Detail Amount of TOP Off Interest 

Collections

0114 Amount of TOP Principal or Interest 

Collections is required

128 Detail Amount of TOP Offset Interest 

Collections

0331 Invalid Amount of TOP Interest Collections

128 Detail Amount of TOP Interest Collections 0665 Amount must be = or less than 9 times 

Amount of Guaranty

130 Detail Amount of TOP Principal Collections 0332 Invalid Amount of TOP Principal Collections

130 Detail Amount TOP Principal Collections 0664 Amount must be = or less than 9 times 

Amount of Guaranty

131 Detail Date Enrollment Status Effective 0134 Date Enrollment Status Effective is required

131 Detail Date Enrollment Status Effective 0230 19000101 invalid when Date of GA > or = 

19840101

131 Detail Date Enrollment Status Effective 0304 Invalid Date Enrollment Status Effective

131 Detail Date Enrollment Status Effective 0626 For F/H Enroll Status, Date must be >= Date 

of Guaranty – 15 years

131 Detail Date Enrollment Status Effective 0627 Date must be = or greater than 19651108

131 Detail Date Enrollment Status Effective 0628 Date must be = or less than Submittal Date + 

2 years

132 Detail Code for Enrollment Status 0129 Code for Enrollment Status is required

132 Detail Code for Enrollment Status 0176 Invalid Code for Enrollment Status

132 Detail Code for Enrollment Status 0237 Invalid value when Date of GA > or = 

19840101

133 Detail Date of Anticipated Completion 0230 19000101 is invalid when Date of GA > or = 

19840101

133 Detail Date of Anticipated Completion 0295 Invalid Date of Anticipated Completion
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–49

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

133 Detail Date of Anticipated Completion 0296 Date of Anticipated Completion is required

133 Detail Date of Anticipated Completion 0527 Default value for this field cannot modify a 

real value

133 Detail Date of Anticipated Completion 0623 Date must be = or greater than 19651108

133 Detail Date of Anticipated Completion 0624 Date must be = or less than Submittal Date + 

15 year

134 Detail Code for Current Holder Lender 0103 Code for Current Holder Lender is required

134 Detail Code for Current Holder Lender 0178 Invalid Code for Current Holder Lender

134 Detail Code for Current Holder Lender 0237 Invalid value when Date of GA > or = 

19840101

135 Detail Date of Outstanding Principal Balance 0157 Date of Outstanding Principal Balance is 

required

135 Detail Date of Outstanding Principal Balance 0305 Invalid Date of Outstanding Principal Balance

135 Detail Date of Outstanding Principal Balance 0629 Date must be = or greater than Date of 

Guaranty

135 Detail Date of Outstanding Principal Balance 0630 Date must be = or less than Submittal Date

135 Detail Date of Outstanding Principal Balance 0707 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

135 Detail Date of Outstanding Principal Balance 0729 Date of Outstanding Principal Balance may 

not precede multiple, previously reported 

dates.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

135 Detail Date of Outstanding Principal Balance 0730 Based on timing of reporting, later Date of 

Outstanding Principal Balance is required.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

136 Detail Amount of Outstanding Principal 

Balance

0120 Sum of (OPB + OIB + Fees) must be > zero

136 Detail Amount of Outstanding Principal 

Balance

0313 Invalid Amount of Outstanding Principal 

Balance

136 Detail Amount of Outstanding Principal 

Balance

0653 Amount must be = or less than 9 times 

Amount of Guaranty

137 Detail Date of Outstanding Accrued Interest 

Balance

0156 Date of Outstanding Accrued Interest Balance 

is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–50

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

137 Detail Date of Outstanding Accrued Interest 

Balance

0206 Invalid Date of Outstanding Accrued Interest 

Balance

137 Detail Date Outstanding Accrued Interest 

Balance

0631 Date must be = or greater than Date of 

Guaranty

137 Detail Date Outstanding Accrued Interest 

Balance

0632 Date must be = or less than Submittal Date

137 Detail Date Outstanding Accrued Interest 

Balance

0708 For CA Loan Status, must be <= Date of Guar 

+ 2yr or <= Submittal Date

137 Detail Date of Outstanding Accrued Interest 

Balance

0731 Date of Outstanding Accrued Interest Balance 

may not precede multiple, previously reported 

dates.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

137 Detail Date of Outstanding Accrued Interest 

Balance

0732 Based on timing of reporting, later Date of 

Accrued Interest Balance is required.

(If loan status code on NSLDS is currently 

showing ‘AL’,’PM’,’UC’,’UD’ OPB dates 

may be earlier than previously reported.)

138 Detail Amount of Outstanding Accrued 

Interest Balance

0316 Invalid Amount of Outstanding Accrued 

Interest Balance

138 Detail Amount of Outstanding Accrued 

Interest Balance

0654 Amount must be = or less than 9 times 

Amount of Guaranty

141 Detail Date Loan Sold 0197 Invalid Date Loan Sold

141 Detail Date Loan Sold 0525 Date must be > preceding date

141 Detail Date Loan Sold 0540 Date Loan Sold Must be > Date of Guaranty

141 Detail Date Loan Sold 0541 Date Loan Sold Must be > New Date of 

Guaranty

141 Detail Date Loan Sold 0542 Date Loan Sold is Required

141 Detail Date Loan Sold 0597 Date must be = or greater than Date of 

Guaranty

141 Detail Date Loan Sold 0598 Date must be = or less than Submittal Date

142 Detail Indicator of Origination Fee Payor 0255 Invalid Indicator of Origination Fee Payor

143 Detail Interest Rate 0266 Interest Rate is required

143 Detail Interest Rate 0308 Invalid Interest Rate

144 Detail Type of Interest Rate 0240 Invalid Type of Interest Rate

144 Detail Type of Interest Rate 0309 Type of Interest Rate is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–51

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

145 Detail Date of Guaranty Agency Bankruptcy 

Claim Refunds

0146 Date of GA Bankruptcy Claim Refunds is 

required

145 Detail Date of Guaranty Agency Bankruptcy 

Claim Refunds

0200 Invalid Date of GA Bankruptcy Claim 

Refunds

145 Detail Date of Guaranty Agency Bankruptcy 

Claim Refunds

0525 Date must be > preceding date

145 Detail Date GA Bankruptcy Claim Ref 0613 Date must be = or > Date Reinsurance Claim 

Requested

145 Detail Date GA Bankruptcy Claim Ref 0614 Date must be = or less than Submittal Date

145 Detail Date GA Bankruptcy Claim Ref 0637 Date must be = or greater than Date of 

Guaranty

146 Detail Amount of Guaranty Agency 

Bankruptcy Claim Refunds

0110 Amount of GA Bankruptcy Claim Refunds is 

required

146 Detail Amount of Guaranty Agency 

Bankruptcy Claim Refunds

0315 Invalid Amount of Guaranty Agency 

Bankruptcy Claim Refunds

146 Detail Amount of GA Bankruptcy Claim Ref 0661 Amount must be = or less than 9 times 

Amount of Guaranty

147 Detail Date of Supplemental Pre-Claims 

Assistance Payment

0162 Date of SPA Payment is required

147 Detail Date of Supplemental Pre-Claims 

Assistance Payment

0212 Invalid Date of SPA Payment

147 Detail Date of Supplemental Pre-Claims 

Assistance Payment

0525 Date must be > preceding date

147 Detail Date of SPA Payment 0601 Date must be = or greater than Date of 

Disbursement

147 Detail Date of SPA Payment 0602 Date must be = or less than Submittal Date

147 Detail Date of SPA Payment 0640 Date must be = or greater than Date of 

Guaranty

148 Detail Amount of Supplemental Pre-Claims 

Assistance Payment

0122 Amount of SPA Payment is required

148 Detail Amount of Supplemental Pre-Claims 

Assistance Payment

0335 Invalid Amount of SPA Payment

148 Detail Amount of SPA Payment 0656 Amount must be = or less than 9 times 

Amount of Guaranty

149 Detail Indicator of Subsidy 0220 Invalid Indicator of Subsidy

149 Detail Indicator of Subsidy 0417 Indicator of Subsidy is required

150 Detail Date of Servicer Responsibility 0389 Invalid Date of Servicer Responsibility
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–52

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

150 Detail Date of Servicer Responsibility 0394 Date of Servicer Responsibility is required

150 Detail Date of Servicer Responsibility 0595 Date must be = or greater than Date of 

Guaranty – 1 year

150 Detail Date of Servicer Responsibility 0596 Date must be = or less than Submittal Date

161 PPC Action Code 0171 Invalid Action Code

162 PPC Old Date of Loan Status 0118 PPC Correction/delete not allowed on Current 

Loan Status

162 PPC Old Date of Loan Status 0234 Old Date of Loan Status does not exist

162 PPC Old Date of Loan Status 0270 Date of Old Loan Status is required

162 PPC Old Date of Loan Status 0360 Invalid Old Date of Loan Status

163 PPC New Date of Loan Status 0362 Invalid New Date of Loan Status

163 PPC New Date of Loan Status 0502 New Date of Loan Status already exists

163 PPC New Date of Loan Status 0532 Event Sequence Error; New Date of Loan 

Status

164 PPC Code for Loan Status 0291 Invalid Code for Loan Status

167 PPC Old Date Deferment Starts 0269 Old Date Deferment Starts does not exist

167 PPC Old Date Deferment Starts 0364 Invalid Old Date Deferment Starts field 

167 PPC Old Date Deferment Starts 0456 Old Date Deferment Starts is required 

168 PPC New Date Reinsurance Claim Requested 0219 Event Sequence Error; New Date Reinsurance 

Claim Requested

168 PPC New Date Reinsurance Claim Requested 0421 Invalid New Date Reinsurance Claim 

Requested

168 PPC New Date Reinsurance Claim Requested 0506 New Date Reinsurance Claim Requested 

already exists

169 PPC Old Date Reinsurance Claim Paid 0373 Invalid Old Date Reinsurance Claim Paid 

169 PPC New Date Reinsurance Claim Paid 0422 Invalid New Date Reinsurance Claim Paid

171 PPC New Date Deferment Starts 0348 New Date Deferment Stops must be > New 

Date Deferment Starts

171 PPC New Date Deferment Starts 0366 Invalid New Date Deferment Starts field

171 PPC New Date Deferment Starts 0503 New Date Deferment Starts already exists

171 PPC New Date Deferment Starts 0536 Event Sequence Error; New Date Deferment 

Starts 

172 PPC New Date Deferment Stops 0107 New Date Deferment Stops must be greater 

than Old Date Deferment Starts
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–53

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

172 PPC New Date Deferment Stops 0367 Invalid New Date Deferment Stops field

174 PPC New Code for Current Holder Lender 0445 Invalid New Code for Current Holder Lender

174 PPC Old Code for Current Holder Lender 0463 New Code for Current Holder Lender is 

required

174 PPC New Code for Current Holder Lender 0527 Default value for this field cannot modify a 

real value

175 PPC New Claim Reason for GA Claim 0357 Invalid New Claim Reason for GA Claim

175 PPC New Claim Reason for Lender Claim 0379 Invalid New Claim Reason for Lender Claim

176 PPC New Date Claim Paid 0142 Date must be later than Date of Guaranty

176 PPC New Date Claim Paid 0423 Invalid New Date Claim Paid

176 PPC New Date Claim Paid 0509 New Date Claim Paid already exists

176 PPC New Date Insurance Claim Payment 0534 Event Sequence Error; New Date Insurance 

Claim Payment

177 PPC Old Date of Supplemental Claim 

Requested

0489 Invalid Old Date of Supplemental Claim 

Requested

177 PPC Old Date of Supplemental Claim

Requested

0494 Old Date of Supplemental Claim Requested is 

required

177 PPC Old Date of Supplemental Claim 

Requested

0496 Old Date of Supplemental Claim Requested 

does not exist

179 PPC Old Date of Servicer Responsibility 0424 Old Date of Servicer Responsibility does not 

exist

179 PPC Date of Servicer Responsibility 0426 Invalid New Date of Servicer Responsibility

179 PPC Date of Servicer Responsibility 0469 Old Date of Servicer Responsibility is 

required

181 PPC New Date Guaranty Transferred 0425 Invalid New Date Guaranty Transferred

181 PPC New Date Guaranty Transferred 0471 New Date Guaranty Transferred is required

181 PPC New Date Guaranty Transferred 0510 New Date Guaranty Transferred already 

exists

181 PPC New Date Guaranty Transferred 0525 Date must be > preceding date

182 PPC New Indicator of Rehabilitated Loan 0384 Invalid New Indicator of Rehabilitated Loan

183 PPC Old Date Claim Paid 0142 Date must be later than Date of Guaranty

183 PPC Old Date Claim Paid 0359 Old Date Claim Paid does not exist

183 PPC Old Date Claim Paid 0371 Invalid Old Date Claim Paid 

183 PPC New Date Claim Paid 0380 Old Date Claim Paid is required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–54

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

184 PPC Old Date Reinsurance Claim Requested 0358 Old Date Reinsurance Claim Requested does 

not exist

184 PPC Old Date Reinsurance Claim Requested 0372 Invalid Old Date Reinsurance Claim 

Requested

184 PPC New Date Reinsurance Claim Requested 0470 Old Date Reinsurance Claim Requested is 

required

185 PPC Old Date Repurchased 0189 PPC Correction/delete not allowed on current 

repurchased loan

185 PPC Old Date Repurchased 0361 Old Date Repurchased does not exist

185 PPC Old Date Repurchased 0374 Invalid Old Date Repurchase

185 PPC Old Date Repurchased 0385 Old Date Repurchase is required

186 PPC Old Date Enrollment Status Effective 0352 Old Date Enrollment Status Effective is 

required

186 PPC Old Date Enrollment Status Effective 0356 Old Date Enrollment Status Effective does not 

exist 

186 PPC Old Date Enrollment Status Effective 0368 Invalid Old Date Enrollment Status Effective

187 PPC New Date Enrollment Status Effective 0369 Invalid New Date Enrollment Status Effective

187 PPC New Date Enrollment Status Effective 0504 New Date Enrollment Status Effective already 

exists

187 PPC New Date Enrollment Status Effective 0527 Default value for this field cannot modify a 

real value

187 PPC New Date Enrollment Status Effective 0530 Event Sequence Error; New Date Enrollment 

Status Effective

188 PPC New Code for Enrollment Status 0353 Invalid New Code for Enrollment Status

189 PPC Old Date Loan Sold 0256 Old Date Loan Sold is required

189 PPC Old Date Loan Sold 0375 Invalid Old Date Loan Sold

189 PPC Old Date Loan Sold 0382 Old Date field required

189 PPC Old Date Loan Sold 0383 Old Date Loan Sold does not exist

189 PPC Old Date Loan Sold 0462 Old Code for Current Holder Lender is 

required

190 PPC New Date Loan Sold 0214 Event Sequence Error; New Date Loan Sold

190 PPC New Date Loan Sold 0256 New Date Loan Sold is required

190 PPC New Date Loan Sold 0376 Invalid New Date Loan Sold

190 PPC New Date Loan Sold 0462 Old Code for Current Holder Lender is 

required
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–55

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

190 PPC New Date Loan Sold 0508 New Date Loan Sold already exists

191 PPC New Date of Servicer Responsibility 0440 Invalid New Date of Servicer Responsibility

191 PPC Old Code for Servicer 0449 Invalid Old Code for Servicer

191 PPC New Date of Servicer Responsibility 0468 Old Code for Servicer is required

194 PPC Old Date Guaranty Transferred 0112 Invalid Old Date Guaranty Transferred

194 PPC Old Date Guaranty Transferred 0195 PPC Correction not allowed on Current Loan 

Guarantor

194 PPC New Date Guaranty Transferred 0472 Old Date Guaranty Transferred is required

194 PPC Old Date Guaranty Transferred 0501 Old Date Guaranty Transferred does not exist

195 PPC Old Code for Current Holder Lender 0178 Invalid Old Code for Current Holder Lender

195 PPC New Date Loan Sold 0191 PPC Correction not allowed on Current 

Lender Branch Holder

195 PPC New Date Loan Sold 0256 Old Date Loan Sold is required

195 PPC New Code for Current Holder Lender 0462 Old Code for Current Holder Lender is 

required

196 PPC New Date of Supplemental Claim 

Requested

0203 Event Sequence Error; Date of Supplemental 

Claim Requested

196 PPC New Date of Supplemental Claim 

Requested

0490 Invalid New Date of Supplemental Claim 

Requested

196 PPC New Date of Supplemental Claim 

Requested

0517 New Date of Supplemental Claim Requested 

already exists

197 PPC Old Code for Current School 0283 Invalid Old Code for Current School

197 PPC Old Code for Current School 0286 Old Code for Current School does not exist

197 PPC Old Code for Current School 0458 New Code for Current School is required

197 PPC Old Code for Current School 0459 Old Code for Current School is required

198 PPC New Code for Current School 0268 Invalid New Code for Current School

198 PPC New Code for Current School 0283 Invalid Old Code for Current School

198 PPC New Code for Current School 0527 Default value for this field cannot modify a 

real value

199 PPC Old Code for Servicer 0213 Event Sequence Error; New Date Servicer 

Responsibility 

199 PPC Old Code for Servicer 0427 Invalid Old Code for Servicer 

199 PPC New Date of Servicer Responsibility 0511 New Date of Servicer Responsibility already 

exists
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–56

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

200 PPC New Code for Servicer 0450 Invalid New Code for Servicer

201 PPC New Date Repurchased 0428 Invalid New Date Repurchase

201 PPC New Date Repurchased 0507 New Date Repurchased already exists

201 PPC New Date Repurchased 0531 Event Sequence Error; New Date 

Repurchased

202 PPC New Amount Repurchased 0448 Invalid New Amount Repurchased

203 PPC Old Date of Guaranty Agency 

Principal/Interest Collections

0429 Invalid Old Date of Guaranty Agency 

Principal/Interest Collections

203 PPC Old Date of Guaranty Agency 

Principal/Interest Collections

0446 Old Date of GA Principal/Interest Collections 

does not exist

203 PPC Old Date of Guaranty Agency 

Principal/Interest Collections

0476 Old Date of GA Principal/ Interest Collection 

is required

204 PPC New Date of Guaranty Agency 

Principal/Interest Collections

0164 Event Sequence Error; New GA Collection 

Date

204 PPC New Date of Guaranty Agency 

Principal/Interest Collections

0430 Invalid New Date of Guaranty Agency 

Principal/Interest Collections

204 PPC New Date of Guaranty Agency 

Principal/Interest Collections

0512 New Date for GA Principal/Interest 

Collections already exists

207 PPC Old Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0433 Invalid Old Date of Refund on Claims

207 PPC Old Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0480 Old Date of Date of Refund on Claims is 

required

207 PPC Old Date of Refund on Claims(formerly 

Date of Refund from Lender on Claims)

0500 Old Date of Refund on Claims does not exist

208 PPC New Date of Refund on 

Claims(formerly Date of Refund from 

Lender on Claims)

0211 Event Sequence Error; Date of Refund on 

Claims

208 PPC New Date of Refund on 

Claims(formerly Date of Refund from 

Lender on Claims)

0434 Invalid New Date of Refund on Claims

208 PPC New Date of Refund on 

Claims(formerly Date of Refund from 

Lender on Claims)

0521 New Date of Refund on Claims already exists

209 PPC Old Date of TOP Principal/Interest 

Collections

0435 Invalid Old Date of TOP Principal/Interest 

Collections

209 PPC Old Date of TOP Principal/Interest 

Collections

0461 Old Date of TOP Principal/Interest 

Collections does not exist
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–57

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

209 PPC Old Date of TOP Principal/Interest 

Collections

0482 Old Date of Date of TOP Principal/Interest 

Collections is required

210 PPC New Date of TOP Principal/Interest 

Collections

0172 Event Sequence Error; Date of TOP 

Principal/Interest Collections

210 PPC New Date of TOP Principal/Interest 

Collections

0436 Invalid New Date of TOP Principal/Interest 

Collections

210 PPC New Date of TOP Principal/Interest 

Collections

0514 New Date of TOP Principal/Interest 

Collections already exists

211 PPC Old Date of Cancellation 0317 PPC Correction/delete not allowed on Current 

Disbursement

211 PPC Old Date of Cancellation 0437 Invalid Old Date of Cancellation

211 PPC Old Date of Cancellation 0465 Old Date of Date of Cancellation is required

211 PPC Old Date of Cancellation 0497 Old Date of Cancellation does not exist

212 PPC New Date of Cancellation 0121 Event Sequence Error; Date of TOP 

Principal/Interest Collections

212 PPC New Date of Cancellation 0121 Event Sequence Error; Date of Cancellation

212 PPC New Date of Cancellation 0438 Invalid New Date of Cancellation

212 PPC New Date of Cancellation 0518 New Date of Cancellation already exists

213 PPC Old Date of Disbursement 0319 PPC Correction/delete not allowed on Current 

Disbursement

213 PPC Old Date of Disbursement 0439 Invalid Old Date of Disbursement

213 PPC Old Date of Disbursement 0467 Old Date of Disbursement is required

213 PPC Old Date of Disbursement 0497 Old Date of Disbursement does not exist

214 PPC New Date of Disbursement 0202 Event Sequence Error; Disbursement

214 PPC New Date of Disbursement 0202 Event Sequence Error; Date of Disbursement

214 PPC New Date of Disbursement 0440 Invalid New Date of Disbursement

214 PPC New Date of Disbursement 0519 New Date of Disbursement already exists

214 PPC New Date of Disbursement 0527 Default value for this field cannot modify a 

real value

215 PPC Old Date of Refund to Lender 0205 Event Sequence Error; Date of Refund to 

Lender

215 PPC Old Date of Refund to Lender 0320 PPC Correction/delete not allowed on current 

disbursement

215 PPC Old Date of Refund to Lender 0441 Invalid Old Date of Refund to Lender
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–58

Table B–7: Detail and PPC Record Errors

(Sorted by Field Code Number)

Field 

Code 

No.

Detail 

or 

PPC

Field Name Error 

Code 

No.

Error Message Text

215 PPC Old Date of Refund to Lender 0484 Old Date of Refund to Lender is required

215 PPC Old Date of Refund to Lender 0499 Old Date of Refund to Lender does not exist

216 PPC New Date of Refund to Lender 0442 Invalid New Date of Refund to Lender

216 PPC New Date of Refund to Lender 0520 New Date of Refund to Lender already exists

217 PPC Old Date of GA Bankruptcy Claim 

Refunds

0443 Invalid Old Date of GA Bankruptcy Claim 

Refunds

217 PPC Old Date of GA Bankruptcy Claim 

Refunds

0474 Old Date of GA Bankruptcy Claim Refunds 

does not exist

217 PPC Old Date of GA Bankruptcy Claim 

Refunds

0486 Old Date of Date of GA Bankruptcy Claim 

Refunds is required

218 PPC New Date of GA Bankruptcy Claim 

Refunds

0173 Event Sequence Error; Date of GA 

Bankruptcy Claim Refunds

218 PPC New Date of GA Bankruptcy Claim 

Refunds

0444 Invalid New Date of GA Bankruptcy Claim 

Refunds

218 PPC New Date of GA Bankruptcy Claim 

Refunds

0515 New Date of GA Bankruptcy Claim Refunds 

already exists

Date Revised 08-09-2009
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–59

Table B–8: Guaranty Agency Codes

Code Name Based In Closed Alternate Contact

555 Debt Collection Service DC Not truly a 

GA

Debt Collection Service

575 Conditional Disability Discharge Tracking 

System

NY Closed TPD

577 US Department of Education NY

578 US Department of Education / Sallie Mae NY

579 US Department of Education / AES Pheaa NY

580 US Department of Education / Nelnet NY

581 US Department of Education / Great Lakes NY

582 US Department of Education / TPD NY

583 Direct Loan Servicing Center (ACS) NY

611 HEAF, District of Columbia DC Closed Debt Collection Service

620 HEAF, Kansas KS Closed Debt Collection Service

627 HEAF, Minnesota MN Closed Debt Collection Service

631 HEAF, Nebraska NB Closed Debt Collection Service

654 HEAF, West Virginia WV Closed Debt Collection Service

656 HEAF, Wyoming WY Closed Debt Collection Service

701 Alabama Commission on Higher Education AL Closed Debt Collection Service

702 Alaska Commission on Post Secondary 

Education

AK Closed USA Funds, Inc.

705 Student Loan Guaranty Foundation of Arkansas AR

706 California Student Aid Commission CA

708 Colorado Student Loan Program CO

709 Connecticut Student Loan Foundation CT Closed Educational Credit 

Management Corporation 

(ECMC)

710 Delaware Higher Education Loan Program DE Closed Pennsylvania Higher 

Education Assistance 

Agency

711 District of Columbia DG Closed American Student Assistance

712 Florida Department of Education OSFA FL

713 Georgia Higher Education Assistance 

Corporation

GA

716 Student Loan Fund of Idaho, Inc. ID Closed Northwest Education Loan 

Association (NELLA)

717 Illinois Student Assistance Commission IL
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–60

Table B–8: Guaranty Agency Codes

Code Name Based In Closed Alternate Contact

718 State Student Assistance Commission of Indiana IN Closed USA Funds, Inc.

719 Iowa College Student Aid Commission IA

721 Higher Education Assistance Authority KY

722 Louisiana Office of Student Financial Assistance LA

723 Maine Education Assistance Division ME

724 Maryland Higher Education Loan Corp MD Closed USA Funds, Inc.

725 American Student Assistance MA

726 Michigan Department of Education MI

727 Northstar Guaranty Inc. MN Closed Great Lakes Higher 

Education Corporation

728 Mississippi Guarantee Student Loan Agency MS Closed USA Funds, Inc.

729 Coordinating Board for Higher Education MO

730 Montana Guaranteed Student Loan Program MT

731 National Student Loan Program NE

732 Nevada NV Closed USA Funds, Inc.

733 New Hampshire Higher Education Assistance 

Foundation

NH

734 Higher Education Student Assistance Authority NJ

735 New Mexico Student Loan Guarantee 

Corporation

NM

736 New York State Higher Education Services NY

737 North Carolina State Education Assistance 

Authority

NC

738 Student Loans of North Dakota ND

739 Ohio Student Aid Commission OH Closed Great Lakes Higher 

Education Corporation

740 Oklahoma College Access Program OK

741 Oregon State Scholarship Commission OR Closed Educational Credit 

Management Corporation 

(ECMC)

742 Pennsylvania Higher Education Assistance 

Agency

PA

744 Rhode Island Higher Education Assistance 

Authority

RI

745 South Carolina State Education Assistance 

Authority

SC
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–61

Table B–8: Guaranty Agency Codes

Code Name Based In Closed Alternate Contact

746 Education Assistance Corporation SD Closed Great Lakes Higher 

Education Corporation

747 Tennessee Student Assistance Corporation TN

748 Texas Guaranteed Student Loan Corporation TX

749 Utah Higher Education Assistance Authority UT

750 Vermont Student Assistance Corporation VT

751 State Education Assistance Authority VA Closed Educational Credit 

Management Corporation 

(ECMC)

753 Northwest Education Loan Association WA

755 Great Lakes Higher Education Corporation WI

772 Puerto Rico PR Closed Great Lakes Higher 

Education Corporation

778 Virgin Islands Joint Board of Education VI Closed USA Funds, Inc.

800 USA Funds, Inc. IN

804 Arizona Educational Loan Program AZ Closed USA Funds, Inc.

815 Hawaii Education Loan Program HI Closed USA Funds, Inc.

927 Transitional Guaranty Agency MN Not truly a 

GA

951 Educational Credit Management Corporation MN

Date Revised 7-5-2011
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–62

Table B–9: Interest Rate Type Codes

Code Rate

8 8/10

F Fixed

V Variable
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–63

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

AL Abandoned 

loan

Loans in a non-claim status 

with a date entered 

repayment of less than 12 

years and balance 

information that has not 

been updated in 4 or more 

years.

The status includes loans 

where the 12- and 4-year 

requirements are met AND 

one of the following:

 A loan holder cannot be 

determined (e.g., loans 

purchased by RTC, 

FDIC, or other party for 

which the lender is not 

known), or

 A loan holder is known, 

but refuses to provide 

status and balance 

information on a loan

OR

In addition to the above 

rule, the AL loan status 

code should be applied to 

loans in a non-claim status 

that have never entered 

repayment where the GA is 

aware that the borrower is 

no longer in school (based 

on the enrollment data, or 

the lack of enrollment data),

the loan has been in grace 

or an in-school status for 8

or more years, and the 

balance information has not 

been updated in 4 or more 

years.

Status should be updated if 

the loan is “found,” paid by 

borrower, or discharged to 

reestablish the borrower’s 

eligibility.

Note: The loan should be 

updated to a PM status after 

the appropriate number of 

years of repayment has 

elapsed.

Report either the date the 

status applies, that is, the date 

the GA determined the loan 

holder cannot be found, the 

date the GA learns that the 

loan holder refuses to provide 

status and balance 

information, or the date the 8-

year and 4-year requirements 

are met.

Date of Outstanding Principal 

Balance should be the date the 

balance was actually reported; 

if no OPB has been reported 

then report the last 

disbursement date as the date 

of Outstanding Principal 

Balance.

OPEN

STUDENT ELIGIBLE

Report Amount of 

Outstanding Principal 

Balance in the following 

preferential order:

1) Last reported 

outstanding principal 

balance, if available

2) Total amount 

Disbursed

3) Net Guaranty 

(Guaranty Amount 

minus Total 

Cancellations)
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–64

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

BC Bankruptcy 

Claim, 

Discharged

A non-defaulted loan for 

which a bankruptcy claim 

was paid to the lender and 

which was discharged by a 

bankruptcy court.

Report the date the bankruptcy 

claim was paid to the lender. 

The Date of Loan Status 

equals the Date of 

Outstanding Principal Balance 

and Date Claim Paid.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

BK Bankruptcy 

Claim, Active

A non-defaulted loan for 

which a bankruptcy claim 

was paid to the lender and 

which has not been 

discharged by a bankruptcy 

court. 

Report the date the bankruptcy 

claim was paid to the lender. 

The Date of Loan Status 

equals the Date Claim Paid.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–65

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

CA Canceled A loan for which one or 

more of the following 

conditions exist:

1) None of the loan’s 

proceeds were ever 

disbursed to the 

student; 

2) None of the lender’s 

check was ever cashed;

3) All of the lender’s 

check remained 

uncashed 120 days 

after disbursement;

4) All of the loan proceeds 

in an escrow account 

remain undisbursed for 

more than 120 days 

after being transferred 

to the account; or

5) The disbursed amount 

is repaid in full within 

120 days of 

disbursement and no 

further disbursements 

are made.

6) The loan was fully

discharged due to an 

Unpaid Refund 

Discharge.

Report the date the loan was 

fully canceled (the most recent 

Date of Cancellation). The 

Date of Loan Status equals the 

Date of Cancellation.

The Date of Outstanding 

Principal Balance equals the 

Date of Loan Status.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Disbursement 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–66

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

CS Closed School 

Discharge

A loan approved for 

discharge due to a closed 

school determination

Identifies a loan for which a 

discharge application has 

been received and the loan 

discharge has been 

approved due to a closed 

school. Includes:

 A loan for which 100% 

of the loan, plus interest 

paid by the student, is 

discharged

 A loan where part of the 

loan is paid under a 

discharge, but part has 

been paid for other 

reasons

A loan previously closed 

and subsequently eligible 

for a closed school 

discharge

Report the date the loan 

discharge was approved.

For a loan that was previously 

reported as closed for other 

reasons, report the date the 

loan discharge was approved.

For a loan with an additional 

financial transaction pending, 

report the date the financial 

transaction occurred resulting 

in the loan being closed.

For a loan in which a 

supplemental claim was 

processed, report the date the 

supplemental claim was paid.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

DA Deferred A loan for which the lender 

has granted the 

postponement of periodic 

installment payments of 

principal because the 

borrower meets the 

eligibility requirements 

specified in regulations.

Also applies to an SLS loan 

linked to a Stafford loan 

that has not entered 

repayment, or a non-linked 

SLS loan where the 

borrower has maintained 

continuous enrollment since 

obtaining the SLS loan.

Report the same date found in 

Date Deferment Starts. The 

Date of Loan Status equals the 

Date Deferment Starts.

You do not need to report a 

RP status prior to the DA 

status since DA is part of 

repayment. For example, 

when a loan goes directly 

from an IA or IG loan status

to a DA loan status, the DA

status date becomes the 

Deferment Start Date as well 

as the Date Entered 

Repayment. 

For example, when a GB loan 

goes into an In-School 

deferment immediately upon 

being fully disbursed, the DA 

loan status date, Date 

Deferment Starts, and Date 

Entered Repayment are equal.

For SLS loans still in initial 

in-school deferment period, 

this is the day of the final 

disbursement on the loan.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, and 

Amount of Outstanding 

Accrued Interest Balance.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–67

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

Date Revised 3-14 2008

DB Defaulted, 

Then 

Bankrupt, 

Active, 

Chapter 13

A loan for which the 

guaranty agency paid a 

default claim to the lender, 

the borrower subsequently 

declared Chapter 13 

bankruptcy, and the loan 

has not been discharged.

For bankruptcies on which the 

guaranty agency is first 

notified, by any means, of the 

bankruptcy on or after July 1, 

1995, report the date the 

notice of the first meeting of 

creditors was issued.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date the notice of the 

first meeting of creditors 

was issued; 

2) The date bankruptcy 

petition was filed;

3) The date of the first 

meeting of creditors; or

4) The date the guaranty 

agency received the 

notice of the first meeting 

of creditors.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DC Defaulted, 

Compromise

A loan for which the 

guaranty agency has paid a 

default claim to the lender, 

agreed on a compromise 

settlement with the 

borrower, and the borrower 

has satisfied the conditions 

of the compromise.

If the compromise occurred on 

or after July 1, 1995, report 

the date the compromise was 

satisfied. The Date of Loan 

Status equals the Date of 

Outstanding Principal 

Balance.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date the guaranty 

agency approved the 

compromise;

2) The date the borrower 

accepted the compromise;

3) The date the guaranty 

agency terminated 

collection due to 

compromise; or

4) The date the compromise 

was entered in the 

guaranty agency’s 

system.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–68

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DD Defaulted, 

Then Died

A loan for which the 

guaranty agency, after 

paying a default claim to the 

lender, terminated 

collection activities due to 

the borrower’s death.

If the death occurred on or 

after July 1, 1995, report the 

date the borrower died. 

The Date of Loan Status 

equals the Date of 

Outstanding Principal 

Balance.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date the borrower 

died; or 

2) The date the guaranty 

agency terminated 

collection due to the 

borrower’s death.

CLOSED

STUDENT INELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

DE Death A loan for which the 

guaranty agency has paid a 

death claim to the lender.

Also, a loan for which a 

guaranty agency paid a 

bankruptcy claim to the 

lender, and then the 

borrower died.

If the death occurred on or 

after July 1, 1995, report the 

date the borrower died.

If the date the borrower died is 

unknown, report the date the 

guaranty agency became 

aware of the borrower’s death.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date the borrower 

died; or 

2) The date the guaranty 

agency paid the death 

claim to the lender.

CLOSED

STUDENT INELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–69

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DF

(was 

DU)

Defaulted, 

Unresolved

A loan for which the 

guaranty agency has paid a 

default claim to the lender 

and on which the guaranty 

agency is pursuing 

collection.

This includes defaults that 

are being contested.

DF does not include any 

loan on which a borrower 

met the conditions for a XD 

loan status, but 

subsequently became 

delinquent. Such loans are 

reported in a DZ loan status.

This does NOT include 

loans that are currently 

referred to legal counsel for 

litigation.

Report the date the guaranty 

agency paid the default 

insurance claim to the lender. 

This date must be the same as 

the Date Claim Paid to 

Lender.

Each time the loan returns to 

an unresolved status after 

having been in another status 

(e.g., DL, DT), enter the day 

after the previous status 

ended.

For a defaulted Loan that 

subsequently entered a 

bankruptcy status that was 

either dismissed or the student 

loan was not discharged, enter 

the date of the dismissal or 

denial of discharge.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DI Disability A loan for which the 

guaranty agency has paid a 

disability claim to the 

lender.

Also, a loan for which a 

guaranty agency paid a 

bankruptcy claim to the 

lender, and then the 

borrower was certified for a 

total and permanent 

disability.

Report either of the following 

dates:

1) The date the guaranty 

agency paid a disability 

insurance claim to the 

lender, or

2) The date the guaranty 

agency decided to 

terminate collection on 

the loan because of the 

borrower’s disability.

OPEN

STUDENT ELIGIBLE

There should be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees..

Note: Discharge becomes 

permanent when CDDTS 

reports zero balance for 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees. 

At that point, the loan is 

considered closed.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–70

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DK Defaulted, 

Then 

Bankrupt, 

Discharged, 

Chapter 13

A loan for which the 

guaranty agency paid a 

default claim to the lender, 

the borrower subsequently 

declared Chapter 13 

bankruptcy, and the loan 

has been discharged.

For bankruptcies on which the 

guaranty agency is first 

notified, by any means, of the 

bankruptcy on or after July 1, 

1995, report the date of the 

court order discharging the 

loan.

The date of Loan Status 

equals the Date of 

Outstanding Principal 

Balance.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date of the court 

order discharging the 

loan;

2) The date the guaranty 

agency received the court 

order discharging the 

loan; or

3) The date the guaranty 

agency determined that it 

must terminate collection 

activities due to the 

discharge of the debt.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

DL Defaulted, In 

Litigation

A loan for which the 

guaranty agency has paid a 

default claim to the lender 

and referred the loan to 

legal counsel for litigation.

Report the date the loan was 

referred to legal counsel for 

litigation.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DN Defaulted, 

then paid in 

full by 

consolidation

Defaulted loans that are 

paid in full by a 

consolidation loan.

Note: Report a nondefaulted loan paid in full 

through consolidation with 

a PN code.

Report the date the loan was 

paid in full.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–71

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DO Defaulted, 

Then 

Bankrupt, 

Active, Other

A loan for which the 

guaranty agency paid a 

default claim to the lender, 

the borrower subsequently 

declared bankruptcy (other 

than Chapter 13), and the 

loan has not been 

discharged.

For bankruptcies on which the 

guaranty agency is first 

notified by any means, of the 

bankruptcy, on or after July 1, 

1995, report the date the 

notice of the first meeting of 

creditors was issued.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date the notice of the 

first meeting of creditors 

was issued;

2) The date the borrower 

filed the bankruptcy 

petition;

3) The date of the first 

meeting of creditors; or

4) The date the guaranty 

agency received the 

notice of the first meeting 

of creditors.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DP Defaulted, 

Paid in Full

A loan for which the 

guaranty agency paid a 

default claim to the lender, 

and the borrower has either 

repaid the guaranty agency 

the entire amount due 

(including any accrued 

interest, fees, or other 

charges) or the loan has an 

outstanding balance of $25 

or less and the guaranty 

agency considers the loan as 

paid in full.

Note: If a defaulted loan is 

paid through loan 

consolidation, report the 

loan using the PC code.

Report the date when the loan 

was paid in full. The Date of 

Outstanding Principal Balance 

equals the Date of Loan 

Status.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–72

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DR Defaulted loan 

included in a 

rolled-up loan

A loan which is no longer 

being serviced because it 

was combined with another 

loan. For example, one loan 

is assigned to DCS, but the 

loan is really a combination 

of three loans. In this 

example, report the two 

loans not assigned with this 

code.

This code will be used to 

clean up rolled-up loans 

from the past. Data 

providers are advised that 

rolled-up loans are not 

permitted. Loans must be 

assigned individually to 

DCS in the same manner as 

reported to NSLDS. 

Report the date the loan was 

rolled-up into another loan.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

DS Defaulted, 

Then Disabled

A loan for which the 

guaranty agency paid a 

default claim to the lender, 

and then terminated 

collection activities because 

the borrower was certified 

for total and permanent 

disability.

Report the date the guaranty 

agency approved the disability 

cancellation.

The Date of Loan Status 

equals the Date of 

Outstanding Principal 

Balance.

OPEN

STUDENT ELIGIBLE

There should be a positive 

balance for the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

Note: Discharge becomes 

permanent when CDDTS 

reports zero balance for 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance and 

Amount of Ending Balance 

on Claims of Other Fees. 

At that point, the loan is 

considered closed.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–73

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DT Defaulted, 

Collection 

Terminated

A loan for which the 

guaranty agency has paid a 

default claim to the lender 

and has determined that it is 

not reasonable to pursue 

collection on the loan at the 

present time and collection 

activity will be temporarily 

suspended.

Report the date the guaranty 

agency decided to terminate 

collection on the loan.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DU

(See 

also DF)

Defaulted, 

Unresolved

A loan for which the 

guaranty agency has paid a 

default claim to the lender 

and on which the guaranty 

agency is pursuing 

collection, but on which the 

borrower has not made at 

least six voluntary 

consecutive payments.

This includes defaults that 

are being contested.

This also includes any loan 

on which a borrower met 

the conditions for a DX loan 

status but subsequently 

became delinquent.

This does NOT include 

loans that are currently 

referred to legal counsel for 

litigation.

The first time the loan enters 

this status, report the date the 

guaranty agency paid the 

default insurance claim to the 

lender. This date must be the 

same as the Date Claim Paid 

to Lender, when the reason for 

the claim is “Default”.

Each time the loan returns to 

an unresolved status after 

having been in another status 

(e.g., DL, DT, DX), enter the 

day after the previous status 

ended.

For a defaulted loan that 

subsequently entered a 

bankruptcy status that was 

either dismissed or the student 

loan was not discharged, enter 

the date of the dismissal or 

denial of discharge.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DW Defaulted,

Write-Off

A loan for which the 

guaranty agency has paid a 

default claim to the lender, 

for which there was a 

balance due from the 

borrower of more than $25, 

and for which the guaranty 

agency decided to terminate 

collection activities in 

accordance with agency

standards approved by ED.

Report the date the guaranty 

agency approved the write-off.

CLOSED

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and

Amount of Ending Balance 

on Claims of Other Fees. 

These fields should reflect 

amounts as written off by 

the guarantor.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–74

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

DX

(See 

also 

XD)

Defaulted, Six 

Consecutive 

Payments

A loan for which the 

guaranty agency has paid a 

default claim to the lender, 

on which the borrower has 

subsequently made six 

consecutive, reasonable, 

and affordable payments, 

and for which no 

subsequent payments are 

currently overdue or 

missing. A borrower is 

entitled to this loan status 

only once in the life of this 

loan.

Report the date the guaranty 

agency received the sixth 

consecutive, reasonable, and 

affordable payment on the 

defaulted loan.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

DZ Defaulted, six 

consecutive 

payments, 

then missed 

payment(s)

A loan that was in a XD 

(formerly DX) status and 

the borrower missed one or 

more payments or otherwise 

did not comply with the 

repayment agreement. A 

loan is eligible for XD 

(formerly DX) status only 

one time. Once a loan 

becomes DZ, it remains in 

this status until it is closed 

or rehabilitated. If legal 

action occurs, report the 

loan in DL status.

Report the date the payment 

was due, but was not paid by 

borrower.

OPEN

STUDENT INELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

FB Forbearance A loan for which a lender 

has granted the borrower a 

temporary cessation of 

payments, has allowed the 

borrower an extended 

period for making 

payments, or is temporarily 

accepting smaller payments 

than were previously 

scheduled.

Report the beginning date of 

the forbearance period.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–75

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

FC False 

Certification 

Discharge

Loan approved for 

discharge due to a false 

certification determination.

Identifies a loan for which a 

discharge application has 

been received, and the loan 

discharge has been 

approved due to false 

certification. Includes:

 A loan where 100% of 

the loan, plus interest 

paid by the student, is 

discharged

 A loan where part of the 

loan is paid under a 

discharge but part is 

paid for other reasons

 A loan previously 

closed and 

subsequently eligible 

for a false certification 

discharge

Report the date the loan 

discharge was approved.

For a loan that was previously 

reported as closed for other 

reasons, report the date the 

loan discharge was approved.

For a loan with an additional 

financial transaction pending, 

report the date the financial 

transaction occurred resulting 

in the loan being closed. 

For a loan in which a 

supplemental claim is 

processed, report the date the 

supplemental claim was paid.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

FR Fraud A loan which the borrower 

was convicted of fraud.

Report the date the data 

provider became aware of the 

fraud conviction.

OPEN

STUDENT INELIGIBLE

There may be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

FX Fraud, 

Satisfied

A loan for which the 

guaranty agency paid a 

claim to the lender, and the 

borrower has repaid the 

guaranty agency the entire 

amount due (including any 

accrued interest, fees, or 

other charges).

Report the date when the loan 

was paid in full. The Date of 

Outstanding Principal Balance 

equals the Date of Loan 

Status.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–76

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

IA Loan 

Originated

A loan that is guaranteed. 

IA also includes PLUS

loans not fully disbursed

A loan remains in an IA 

status until it enters grace or 

other appropriate code.

Report the Date of Guaranty. 

For borrowers completing a 

period of ‘In Military Grace’ 

who re-enroll, report the day 

the borrower re-enrolled in 

school.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

after the initial 

disbursement. (Note: the 

amounts must be zero until 

a disbursement occurs.

ID (See 

also IA, 

IG, or 

IM)

In School or 

Grace Period

A loan for which the student 

is enrolled at least half-time 

in school or is in the loan 

grace period. A loan 

remains in an ID status until 

the grace period has expired 

and repayment begins. A 

student who transfers to 

another institution, but who 

did not fully use the grace 

period, is reported as ID. 

‘ID’ includes PLUS and 

SLS loans that are not fully 

disbursed.

For loans guaranteed on or 

after July 1, 1995, report the 

enrollment period begin date. 

This must be equal to the 

Enrollment Period Begin 

Date.

For initial population and for 

guarantees made through June 

30, 1995, report one of the 

following dates, in this order 

of preference:

1) The same date found in 

Date Enrollment Period 

Begins; or

2) The same date found in 

Date of Guaranty.

3) Note: Refer to Table 1-2 

for Date of Loan Status 

restrictions on when this 

code can be used.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees in 

quarters after the initial 

disbursement.

IG In Grace 

Period

A loan in the loan grace 

period.

For students completing their 

academic program, report the 

day after the last date of 

attendance.

For students who withdraw, 

report the day after the 

withdraw date.

For borrowers completing a 

period of ‘In Military Grace’ 

who are not enrolled or do not 

intend to re-enroll, report the 

day after the borrower’s 

military grace ended.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

after the initial 

disbursement.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–77

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

IM In Military 

Grace

A loan that has not entered 

repayment (i.e., was in IA 

or IG status) and the 

borrower is called or 

ordered to active military 

duty for longer than 30 

days.

The IM status should not be 

confused with a military 

deferment, which is used for 

loans that have entered 

repayment.

(ED will provide guidance 

on regulatory requirements 

and time limits.)

Report the day the borrower 

entered the military.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance, 

after the initial 

disbursement.

OD Defaulted, 

Then 

Bankrupt, 

Discharged, 

Other

A loan for which the 

guaranty agency paid a 

default claim to the lender, 

the borrower subsequently 

declared bankruptcy (other 

than Chapter 13), and the 

loan has been discharged.

For bankruptcies on which the 

guaranty agency is first 

notified, by any means, of the 

bankruptcy on or after July 1, 

1995, report the date of the 

court order discharging the 

loan.

For initial population and 

through June 30, 1995, report 

one of the following dates, in 

this order of preference:

1) The date of the court 

order discharging the 

loan;

2) The date the guaranty 

agency received the court 

order discharging the 

loan; or

3) The date the guaranty 

agency determined that it 

must terminate collection 

activities due to the 

discharge of the debt.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.

PC

(See 

also DN 

or PN)

Paid in Full 

Through 

Consolidation 

Loan

A loan that is paid in full as 

a result of the borrower 

obtaining a Consolidation 

Loan. PC is also used for 

Defaulted Loan paid in full 

through consolidation.

Report the date the loan was 

paid in full. The Date of 

Outstanding Principal Balance 

equals the Date of Loan 

Status.

Note: Refer to Table 1-2 for 

Date of Loan Status 

restrictions on when this code 

can be used.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–78

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

PF Paid in Full A non-defaulted loan that 

the borrower has repaid in 

full to the lender, including 

principal, interest, and any 

other allowable charges.

PF is also used for BK loans 

paid in full (zero balance) 

by or on behalf of the 

borrower (loan not 

discharged).

If loan is paid in full as a 

result of the borrower 

obtaining a consolidation 

loan, report as ‘PN’.

See code definition for 

‘CA’ (Canceled).

Report the date the loan was 

paid in full. The Date of Loan 

Status equals the Date of 

Outstanding Principal 

Balance.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

must be zero.

PM Presumed 

paid-in-full

Non-consolidation loan 

records in a non-claim

status with a date entered 

repayment of 12 years or 

more and balance 

information has not been 

updated in 4 or more years.

Consolidation Loans in a 

non-claim status with a date 

entered repayment of 12 to 

17 or more years and the 

balance information has not 

been updated for 4 or more 

years

This includes loans where 

the 12- and 4-year, and 12–

17- and 4-year requirements 

are met and one of the 

following:

 A loan holder cannot be 

determined (e.g., loans 

purchased by RTC, 

FDIC, or other party 

for which the lender is 

not known)

 A loan holder is known 

but refuses to provide 

status and balance 

information

Report the day that is 12 years 

from the Date Entered 

Repayment.

For Consolidation Loans, 

report the day that is at least 

12 years and no more than 17 

years from Date Entered 

Repayment.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–79

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

PN Paid in Full 

Through 

Consolidation 

Loan

A non-defaulted loan paid 

in full as a result of the 

borrower obtaining a 

Consolidation Loan. 

Note: Report a Defaulted 

loan paid in full through 

consolidation with a DN 

code.

Report the date the loan was 

paid in full. The Date of 

Outstanding Principal Balance 

equals the Date of Loan 

Status.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

must be zero.

PZ PLUS Child 

Death

A PLUS loan for which the 

guaranty agency has paid a 

death claim to the lender 

due to the death of the child 

of the PLUS Borrower.

If the death occurred on or 

after July 1, 1995, report the 

date the child of the borrower 

died.

If the date the child of the 

borrower died is unknown, 

report the date the guaranty 

agency became aware of the 

child’s death.

CLOSED

PARENT ELIGIBLE

Amount of Outstanding 

Principal Balance , Amount 

of Outstanding Accrued 

Interest Balance must be 

zero, and Amount of 

Outstanding GA fees 

Balance(formerly 

Amount of Ending Balance 

on Claim of Other Fees

must be zero.

RF Refinanced A SLS loan or PLUS loan 

that was paid in full as a 

result of a borrower 

refinancing to obtain more 

favorable loan terms.

If a loan is refinanced but is 

NOT paid in full, continue 

to report the loan in the 

appropriate other loan 

status.

Report the date the loan was 

paid in full through 

refinancing. The Date of Loan 

Status equals the Date of 

Outstanding Principal 

Balance.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–80

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

RP In Repayment A loan for which a claim 

has not been paid (unless 

subsequently repurchased) 

and which is not in a 

condition authorizing 

cessation of payments (e.g., 

deferment or forbearance), 

and for which the student 

has begun repayment to the 

current holder.

Note: A loan remains in an 

IG status until the grace 

period has expired and 

repayment begins. A 

student who transfers to 

another institution, but who 

did not fully use the grace 

period, is reported as IA.

An SLS or PLUS loan 

entered repayment the day 

the loan is fully disbursed 

unless a condition 

authorizing cessation of 

payments exists (e.g., 

deferment or forbearance).

Report one of the following 

dates, in this order of 

preference:

1) For SLS loans where the 

borrower declined the 

initial in-school 

deferment, and for PLUS 

loans, enter the date of 

the last disbursement.

2) For loans entering 

repayment after an inschool or grace status, 

enter the date after the 

grace period expires. The 

Date of Loan Status is 

equal to the Date Entered 

Repayment.

3) For loans in forbearance, 

enter the day after the 

forbearance ended.

4) For rehabilitated loans, 

enter the same date found 

in Date Repurchased.

5) Each time the loan returns 

to repayment after having 

been in another loan 

status (e.g., deferred), 

enter the day after the 

previous status ended. In 

this case, the Date of 

Loan Status is not equal 

to the Date Entered 

Repayment. The Date 

Entered Repayment does 

not change once the 

student has been placed in 

repayment.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–81

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

UA Temporarily 

uninsuredloan not in 

default 

A curable loan not in 

default having temporarily 

had its guaranty withdrawn 

meeting one of the 

following scenarios:

 A loan with a violation 

or gap in due diligence 

that has been identified 

 A loan that is between 

1 and 270 days of 

delinquency with a 

violation or gap in due 

diligence

 A loan with a BC—

Bankruptcy, Chapter 13 

or BO—Bankruptcy, 

Other claim reason 

code where a claim has 

been requested and 

denied by the guarantor 

or the claim could be 

requested but the lender 

knows that the 

guarantor will deny the 

claim as a result of a 

violation or gap in due 

diligence

The loan status should be 

updated if the loan is cured 

or paid-in-full. If the loan is 

not cured or otherwise 

closed within 3 years, 

update the status to UC. 

Report the date the loan lost 

eligibility for insurance.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance. 

If the current balance is 

unknown, report the 

original Principal Balance.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–82

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

UB Temporarily 

uninsured-loan 

in default

A curable loan in default for 

which the guaranty has been 

temporarily withdrawn 

meeting one of the 

following scenarios:

 A loan where a default 

claim has been 

requested by a lender, 

but the claim was 

denied because proper 

due diligence 

requirements were not 

met

 A loan where a default 

claim could be 

requested but the lender 

knows it will be denied 

as a result of a due 

diligence violation or 

gap

The loan status should be 

updated if the loan is cured 

or paid-in-full. If the loan is 

not cured or otherwise 

closed within 3 years, 

update the status to UD.

Report the date the loan lost 

eligibility for insurance.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance. 

If the current balance is 

unknown, report the 

original Principal Balance.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–83

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

UC Permanently 

Uninsured / 

Unreinsuredloan not in 

default

A non-curable loan not in 

default which has 

permanently lost insurance 

for one of the following 

reasons:

 A loan that was

previously in a UA 

status that was not 

cured within 3 years 

from when a claim 

(BK, BO) could have 

been timely filed 

 For loans that were 

previously in a UA 

status that were not 

cured within 3 years 

from when a claim 

(BK, BO) was filed and 

denied by the guarantor

 A loan where a nondefault claim was paid 

to the lender and the 

guarantor has 

permanently lost 

reinsurance

 Death or Disability 

claims with a violation 

or gap in due diligence

 A loan having a

violation or gap in due 

diligence, previously in 

a UA status, that the 

lender did not cure 

within 3 years

Report the date the loan 

permanently lost eligibility for 

insurance / reinsurance.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

must be zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–84

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

UD Permanently 

Uninsured / 

Unreinsuredloan in default 

A non-curable loan in 

default which has 

permanently lost insurance 

for one of the following 

reasons:

 A loan that was 

previously in a UB 

status that was not 

cured within 3 years 

from when a default 

claim (DF) could have 

been timely filed 

 A loan previously in a 

UB status that was not 

cured within 3 years 

from when a default 

claim (DF) was filed 

and denied by the 

guarantor 

 A loan that a guarantor 

paid a default claim to 

lender and the loan has 

permanently lost 

reinsurance

Report the date the loan 

permanently lost eligibility for 

insurance / reinsurance.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance and 

Amount of Outstanding 

Accrued Interest Balance 

must be zero.

UI (See 

also AL,

UA, 

UB, 

UC, or 

UD)

Uninsured / 

Unreinsured

A loan for which the 

guaranty has been 

withdrawn, or which has 

temporarily or permanently 

lost insurance, or 

permanently lost 

reinsurance due to 

regulatory violation.

Report the date the loan lost 

eligibility for insurance/ 

reinsurance.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Balance must be the 

original Principal Balance.

VA Disabled 

Veteran 

Discharged

A loan approved for 

discharge by ED based on 

documentation from the 

Department of Veterans 

Affairs that the Veteran 

borrower is totally disabled 

and unemployable due to a 

service-connected disability

Report the date the loan was 

permanently discharged.

This date is provided in the 

Rating Decision section of the 

documentation provided by 

the VA. In cases where 

documentation does not 

contain the effective date the 

Department will provide an 

effective date in the 

Notification of Eligibility for 

Loan Discharge.

CLOSED

STUDENT ELIGIBLE

Amount of Outstanding 

Principal Balance must be 

zero.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–85

Table B–10: Loan Status Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

XD 

(Was 

DX)

Defaulted, Six 

Consecutive 

Payments

A loan for which the 

guaranty agency has paid a 

default claim to the lender; 

on which the borrower has 

requested a satisfactory 

repayment arrangement; 

and on which the borrower 

has voluntarily made six 

consecutive, reasonable, 

and affordable payments; 

and for which no 

subsequent payments are 

currently overdue or 

missing. 

Failure to make a payment 

results in a change of Loan 

Status to “Defaulted, six 

consecutive payments, then 

missed payments” (DZ) and 

the XD loan status cannot 

be used again.

A loan can be in this status 

only once in the life of the 

loan.

Report the date the guaranty 

agency received the sixth 

consecutive, reasonable, 

affordable, and voluntary 

payments on the defaulted 

loan.

OPEN

STUDENT ELIGIBLE

There must be a positive 

balance in the sum of 

Amount of Outstanding 

Principal Balance, Amount 

of Outstanding Accrued 

Interest Balance, and 

Amount of Ending Balance 

on Claims of Other Fees.

Date Revised 12-17-2008
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–86

Table B–11: Loan Transfer Codes

Code Status Definition Report this Date in Date 

of Loan Status Field

Open/Closed Balance 

Requirements

AE Loan 

transferred

A loan that has been 

transferred to and accepted 

by another data provider —

another GA, ECMC 

(GA927), CDDTS 

(GA575), or DCS (GA555).

Report the date the transferred 

loan was accepted by the new 

data provider in the Date of 

Loan Status field. 

In addition, GAs will report 

the GA code to which the loan 

was transferred in the Code 

for Servicer field (field 088). 

As this is a six byte field, 

report 000 followed by GA 

code.

For ECMC report ‘000927’, 

for CDDTS report ‘000575’,

and for DCS report ‘000555’.

Report the Date of Servicer 

Responsibility (field 150) with 

a date equal to the Date of 

Loan Status.

Transferring Loans: To transfer a loan from one Guaranty Agency to another Guaranty Agency, 

the current Guaranty Agency must report AE as the loan status code; report the Date of Servicer 

Responsibility; report the Loan Status Date, which is the date the transferred loan was accepted 

by the new data provider; and the Code for Servicer populated with the new Guaranty Agency 

code. The receiving agency must then report the same identifiers, Code for Servicer, Date of 

Servicer Responsibility and Guaranty Transfer Date. Once the new Guaranty Agency updates the 

loan successfully on NSLDS, the loan is considered transferred. NSLDS refers to this process as 

the “handshake.” If the original Guaranty Agency would like to transfer a loan back to its 

portfolio, a “handshake” must take place again. The Guaranty Agency must report a new Date of 

Servicer Responsibility in this case.

For DCS (555), ECMC (927), and CDDTS (575), a “handshake” is not required to take place 

before these three agencies can report on loans owned by other Guaranty Agencies. If DCS, 

ECMC, or CDDTS is returning a loan to a Guaranty Agency, then the “handshake” process must 

take place. For instance, if DCS would like to transfer a loan to a Guaranty Agency, DCS must 

report AE as the loan status code. DCS must also provide the Date of Servicer Responsibility;

the Loan Status Date, which is the date the loan was transferred; and the Code for Servicer 

populated with the new Guaranty Agency code. The receiving agency must then report all the 

exact identifiers, Code for Servicer, Date of Servicer Responsibility, and Guaranty Transfer Date 

to complete the “handshake.”

Please note that if you are the receiving agency and you change any of the key identifiers 

for the loan, you may create a duplicate record that could impact student eligibility.
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–87

Table B–12: Loan Type Codes

Code Loan Types Used by GAs

CL FFEL Consolidation

GB FFEL Graduate PLUS

PL FFEL PLUS

RF FFEL Refinanced 

SF FFEL Stafford Subsidized

SL Supplemental Loan (SLS)

SU FFEL Stafford Unsubsidized

Loan Types Used by Other Data Providers (for Reference Only)

DU National Defense Loan

EU Perkins Expanded Lending 

IC Income Contingent (ICL)

NU NDSL

PU Federal Perkins 

D1 Direct Stafford Subsidized

D2 Direct Stafford Unsubsidized

D3 Direct Graduate PLUS

D4 Direct Plus

D5 Direct Consolidation Unsubsidized

D6 Direct Consolidation Subsidized

D7 Direct Plus Consolidation 

FI Federally Insured (FISL)
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–88

Table B–13: Reinsurance Reimbursement Rate Codes

Code Rate

0 0 %

1 100 %

2 90 %

3 80 %

4 98 %

5 88 %

6 78 %

7 95 %

8 85 %

9 75 %
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–89

Table B–14: State Codes

Code State Code State

AA Military Location Code MX Mexico

AB Alberta, Canada NB New Brunswick, Canada

AE Military Location Code NC North Carolina

AK Alaska ND North Dakota

AL Alabama NE Nebraska

AP Military Location Code NF Newfoundland, Canada

AR Arkansas NH New Hampshire

AS American Samoa NJ New Jersey

AZ Arizona NL Newfoundland and Labrador, Canada

BC British Columbia, Canada NM New Mexico

CA California NR Not Available

CN Canada NS Nova Scotia, Canada

CO Colorado NT Northwest Territories, Canada

CT Connecticut NU Nunavut, Canada

CZ Canal Zone NV Nevada

DC District of Columbia NY New York

DE Delaware OH Ohio

FC Foreign Country OK Oklahoma

FL Florida ON Ontario, Canada

FM Federated States of Micronesia OR Oregon

GA Georgia PA Pennsylvania

GU Guam PQ Quebec, Canada

HI Hawaii PE Prince Edward Island, Canada

IA Iowa PR Puerto Rico

ID Idaho PW Republic of Palau

IL Illinois QC Quebec, Canada

IN Indiana RI Rhode Island

IQ Other U.S. Territory/Possession SC South Carolina

KS Kansas SD South Dakota

KY Kentucky SK Saskatchewan, Canada

LA Louisiana TN Tennessee

MA Massachusetts TT Trust Territories of the Pacific
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–90

Table B–14: State Codes

Code State Code State

MB Manitoba, Canada TX Texas

MD Maryland UT Utah

ME Maine VA Virginia

MH Marshall Islands VI Virgin Islands

MI Michigan VT Vermont

MN Minnesota WA Washington

MO Missouri WI Wisconsin

MP Northern Marianas Islands WV West Virginia

MS Mississippi WY Wyoming

MT Montana YT Yukon, Canada

Date Revised 04-27-2007
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–91

Table B–15: Windows Version—File Level and

Header Error Messages

Error Type Condition Error Message Text

File Level The first record in the Database Extract 

File must be a Header Record.

FILE ERROR – The First Record Must be a 

Header. Program cancelled.

File Level The GA Code on Detail Records must 

be the same as the GA Code in the 

Header Record.

Detail Record GA Code Not Equal to Header

(Review the Extract File GA codes. If all GA 

codes are correct, an invalid record length was 

detected. Verify that all records have a length of 

640 bytes and re-submit the Extract File.)

File Level The GA Code on Past Period Change 

records must be the same as the GA 

Code in the Header Record.

Past Period Change Record GA Code Not Equal 

to Header

File Level There are no Detail Records in the 

Database Extract File.

THE EXTRACT FILE IS EMPTY

File Level DataPrep is unable to read the Database 

Extract File.

*** ERROR – Could Not Read Extract Record 

***

File Level The record length must be 640 bytes. *** ERROR – Extract Record has INVALID 

LENGTH ***

Header Error GA Code must be populated on Header 

Record.

GA CODE ON HEADER IS MISSING

Header Error GA Code on Header Record must be 

numeric.

GA CODE ON HEADER IS INVALID

Header Error Sort Social Security Number must 

contain spaces. Invalid data populated 

on Header Record.

HEADER SORT SSN MUST EQUAL SPACES

Header Error Data Provider Indicator must be set to G 

on Header Record.

DATA PROVIDER INDICATOR ON HEADER 

IS INVALID

Header Error Data Provider Indicator must be 

populated.

DATA PROVIDER INDICATOR IS SPACES

Header Error Submittal Date must be populated with 

the date when the Database Extract File 

was created.

SUBMITTAL DATE IS REQUIRED

Header Error Submittal Date is not a real date. SUBMITTAL DATE IS INVALID

Header Error Initial Load Date must be populated 

with the date the initial Database Extract 

File was created.

INITIAL LOAD DATE IS REQUIRED

Header Error Initial Load Date is not a real date. INITIAL LOAD DATE INVALID

Header Error Header Record contains an error, but no 

error message can be found.

ERROR ON HEADER WAS FOUND BUT 

CODE NOT FOUND
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–92

Table B–16: Mainframe (Z/OS LE) Version—File Level and

Header Error Messages

Error Type Condition Error Message Text

File Level The first record in the Database Extract 

File must be a Header Record.

FIRST RECORD ON EXTRACT FILE MUST 

BE A HEADER

File Level The GA Code on Detail Records must 

be the same as the GA Code in the 

Header Record.

DETAIL GA CODE DOES NOT MATCH THE 

HEADER

File Level The GA Code on Past Period Change 

records must be the same as the GA 

Code in the Header Record.

PPC GA CODE DOES NOT MATCH THE 

HEADER

File Level There are no Detail Records in the 

Database Extract File.

RB479-E: There are no detail records in database 

extract

File Level DataPrep is unable to read the Database 

Extract File.

RB311-E: Error reading extract file

File Level The record length must be 640 bytes. System generated abend code and message

Header Error GA Code must be populated on Header 

Record.

GA CODE ON HEADER IS MISSING

Header Error GA Code on Header Record must be 

numeric.

GA CODE ON HEADER IS INVALID

Header Error Sort Social Security Number must 

contain spaces. Invalid data populated 

on Header Record.

HEADER SORT SSN MUST EQUAL SPACES

Header Error Data Provider Indicator must be set to G 

on Header Record.

DATA PROVIDER INDICATOR ON HEADER 

IS INVALID

Header Error Data Provider Indicator must be 

populated.

DATA PROVIDER INDICATOR IS SPACES

Header Error Submittal Date must be populated with 

the date when the Database Extract File 

was created.

SUBMITTAL DATE IS REQUIRED

Header Error Submittal Date is not a real date. SUBMITTAL DATE IS INVALID

Header Error Initial Load Date must be populated 

with the date the initial Database Extract 

File was created.

INITIAL LOAD DATE IS REQUIRED

Header Error Initial Load Date is not a real date. INITIAL LOAD DATE INVALID

Header Error Header Record contains an error, but no 

error message can be found.

ERROR ON HEADER WAS FOUND BUT 

CODE NOT FOUND
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–93

Table B–17: Key Fields for Financial Reasonability

Code Field Name

030 Amount of Cancellation

107 Amount of Claim Paid to Lender

067 Amount of Disbursement

061 Amount of Guaranty

146 Amount of Guaranty Agency Bankruptcy Claim Refunds

124 Amount of Guaranty Agency Interest Collections

126 Amount of Guaranty Agency Principal Collections

138 Amount of Outstanding Accrued Interest Balance

136 Amount of Outstanding Principal Balance

100 Amount of Refund on Claims(formerly Amount of Refund from Lender on Claims)

103 Amount of Refund from School to Lender According to Lender

116 Amount of Reinsurance Claim Requested

118 Amount of Supplemental Claim Requested

128 Amount of TOP Offset Interest Collections

130 Amount of TOP Offset Principal Collections

121 Amount Repurchased

096 Claim Reason for Guaranty Agency Claim

105 Claim Reason for Lender Claim

063 Code for Loan Status

106 Date Claim Paid

090 Date Guaranty Transferred

064 Date of Cancellation

066 Date of Disbursement

025 Date of Guaranty

145 Date of Guaranty Agency Bankruptcy Claim Refunds

123 Date of Guaranty Agency Principal/Interest Collections

062 Date of Loan Status

137 Date of Outstanding Accrued Interest Balance

135 Date of Outstanding Principal Balance

099 Date of Refund on Claims(formerly Date of Refund from Lender on Claims)

127 Date of TOP Offset Principal/Interest Collections

115 Date Reinsurance Claim Paid
GA Data Provider Instructions Appendix B: GA Coding Tables

November 29, 2012 Version 4.5

B–94

Table B–17: Key Fields for Financial Reasonability

Code Field Name

114 Date Reinsurance Claim Requested

120 Date Repurchased

117 Date Supplemental Claim Requested

045 New Date of Guaranty

044 New Type of Loan

119 Reinsurance Reimbursement Rate

024 Type of Loan

For the Date Fields—This is a key field used by the Department to determine the reasonability

of guaranty agency’s monthly, quarterly, or annual financial reports. The date reported in this 

field should correspond to the dates used for financial reporting.

For the Amount Fields—This is a key field used by the Department to determine the 

reasonability of guaranty agency’s monthly, quarterly, or annual financial reports. The amount 

reported in this field should correspond to the amounts used in financial reporting.