67548 Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 

Request should contain participant’s 

and/or sponsor’s full name, their Social 

Security Number, and current address 

and telephone number. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals applying for WIC 

Overseas Program benefits. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25547 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE

Defense Finance and Accounting 

Service; Privacy Act of 1974; Systems 

of Records

AGENCY: Defense Finance and 

Accounting Service, DoD.

ACTION: Notice to add a new system of 

records. 

SUMMARY: The Defense Finance and 

Accounting Service (DFAS) is proposing 

to add a system of records notice to its 

inventory of record systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended.

DATES: This action will be effective 

without further notice on December 20, 

2004, unless comments are received that 

would result in a contrary 

determination.

ADDRESSES: Send comments to the 

FOIA/PA Program Manager, Office of 

Corporate Communications, Defense 

Finance and Accounting Service, 6760 

E. Irvington Place, Denver, CO 80279–

8000.

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft at (303) 676–7514.

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service notices for systems of records 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 28, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

T5010 

SYSTEM NAME: 

DFAS Quarterly Pay Newsletter Email 

System. 

SYSTEM LOCATION: 

Exact Target, 47 South Meridian, 

Suite 300, Indianapolis, IN 46204–3558. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Any individual that opts-in to receive 

the DFAS Quarterly Pay Newsletter via 

e-mail. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, military service, 

status, pay grade, and email address. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations and DoD FMR 7000.14-R, 

Vol. 7A, Military Pay Policy and 

Procedures—Active Duty and Reserve 

Pay. 

PURPOSE(S): 

To establish a database of customers 

who have subscribed to the DFAS 

Quarterly Pay Newsletter via email. The 

Newsletter informs the DFAS customer 

of current pay information and updates. 

The database will be used strictly to 

distribute this informative Newsletter 

via e-mail. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may be 

disclosed outside the DoD as a routine 

use pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD ‘‘Blanket Routine Uses’’

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Records are maintained on electronic 

media and hard copy documents. 

RETRIEVABILITY: 

Individual’s name and e-mail address. 

SAFEGUARDS: 

Access to records is limited to 

individuals who are properly screened 

and cleared on a need-to-know basis in 

the performance of their official duties. 

Physical and electronic access is limited 

to persons responsible for creating and 

distributing the Newsletter via email. 

User ID’s and passwords are used to 

control access to the systems data, and 

procedures are in place to deter and 

detect browsing and unauthorized 

access. The records will be stored on a 

secure server onsite at the contractors’

location. The hosting facility security is 

fortified with fire suppression, security 

guard, personnel, camera monitoring, 

and servers held behind lock and key. 

Database security is ensured by secure 

user logins, state-of-the-art firewalls, 

and consistent database back-ups. 

RETENTION AND DISPOSAL: 

Records are deleted when the 

information is superseded or obsolete, 

or when the individual chooses to optout of receiving the Newsletter. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director for Military Pay 

Operations Product Line, Defense 

Finance and Accounting Service, 

Denver, 6760 E. Irvington Place, Denver, 

CO 80279–3000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Office of Corporate 

Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

Individual should provide their full 

name, email address, current address, 

and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Defense Finance 

and Accounting Service, Office of 

Corporate Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

Individual should provide their full 

name, email address, current address, 

and telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11–

R; 32 CFR part 324; or may be obtained 

Federal Register / Vol. 69, No. 222 / Thursday, November 18, 2004 / Notices 67549

from the Defense Finance and 

Accounting Service, Office of Corporate 

Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

RECORD SOURCE CATEGORIES: 

Information is obtained from any 

individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25633 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE

Department of the Air Force 

Privacy Act of 1974; System of 

Records

AGENCY: Department of the Air Force, 

DoD.

ACTION: Notice to add a record system.

SUMMARY: The Department of the Air 

Force proposes to add a system of 

records notice to its inventory of records 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on 

December 20, 2004 unless comments are 

received that would result in a contrary 

determination.

ADDRESSES: Send comments to the Air 

Force Privacy Act Manager, Office of the 

Chief Information Officer, AF–CIO/P, 

1155 Air Force Pentagon, Washington, 

DC 20330–1155.

FOR FURTHER INFORMATION CONTACT: Mrs. 

Anne Rollins at (703) 696–6280.

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force’s record 

system notices for records systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 522a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 25, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: November 12, 2004. 

Jeannette Owings-Ballard, 

OSD Federal Register Liaison Officer, 

Department of Defense.

F036 SAFLL A 

SYSTEM NAME: 

Presidential Letter of Appreciation 

Request System (PLARS). 

SYSTEM LOCATION: 

Secretary of the Air Force, Legislative 

Liaison, Congressional Inquiries, 1160 

Air Force Pentagon, Washington, DC 

20330–1160. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty Air Force military 

personnel, Air Force Reserve and Air 

National Guard personnel; and Air 

Force civilian employees. 

CATEGORIES OF RECORDS IN THE SYSTEM:

First and last name and middle initial; 

title (Mr., Mrs., or Ms.); mailing address; 

service (Regular, Guard, Reserve, or 

civilian); rank; years of service; last four 

digits of the retiree’s Social Security 

Number; name of requesting Military 

Personnel Flight (MPF) or Commander; 

point-of-contact name and mailing 

address; date of retirement; date of 

retirement ceremony. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 8013, Secretary of the Air 

Force; DoD Instruction 1348.34, 

Presidential Recognition on Retirement 

from Military Service; and Air Force 

Instruction 36–3203, Service 

Retirements. 

PURPOSE(S): 

To process requests for Presidential 

Letters of Appreciation for appropriate 

retirees and to submit retiree 

information in support of the requests, 

to generate White House memoranda, 

and to generate reports on the number 

of submitted, processed, on-hold, 

rejected, and archived requests during a 

given period. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Information may be disclosed to the 

White House to obtain Presidential 

letters of appreciation for retirees. 

The DoD ‘Blanket Routine Uses’

published at the beginning of the Air 

Force’s compilation of systems of 

records notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders, in 

computers, and on computer output and 

storage products. 

RETRIEVABILITY: 

Retrieved by name. 

SAFEGUARDS: 

Records are accessed by person(s) 

responsible for servicing the record 

system in performance of their official 

duties and by authorized personnel who 

are properly screened and cleared for 

need-to-know. Records are stored in 

locked rooms and cabinets. Those in 

computer storage devices are protected 

by computer system software. 

RETENTION AND DISPOSAL: 

Destroy after two years. 

SYSTEM MANAGER(S) AND ADDRESS: 

System administrator, Secretary of the 

Air Force, Legislative Liaison, 

Congressional Inquiries Office, 1160 Air 

Force Pentagon, Washington, DC 20330–

1160. 

NOTIFICATION PROCEDURE: 

Individuals inquiring about 

information on themselves contained in 

the system should submit written 

inquiries to the Secretary of the Air 

Force, Legislative Liaison, 

Congressional Inquiries Office, 1160 Air 

Force Pentagon, Washington, DC 20330–

1160. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access 

information on themselves contained in 

the system should submit written 

inquiries to the Secretary of the Air 

Force, Legislative Liaison, 

Congressional Inquiries Office, 1160 Air 

Force Pentagon, Washington, DC 20330–

1160. 

CONTESTING RECORD PROCEDURES: 

The Air Force rules for accessing 

records and for contesting contents and 

appealing initial agency determinations 

are published in Air Force Instruction 

33–332, 32 CFR part 806b; or may be 

obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

Information is obtained from 

requesting office, reports and forms. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–25548 Filed 11–17–04; 8:45 am] 

BILLING CODE 5001–06–P