[Federal Register Volume 69, Number 25 (Friday, February 6, 2004)]
[Notices]
[Pages 5841-5842]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-2540]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, Defense.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds 
two routine uses, revises the purpose category, and makes other 
administrative changes to the system notice.

DATES: This action will be effective without further notice on March 8, 
2004, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, Attn: DSS-B, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 29, 2004, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 30, 2004.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S253.10 DLA-G

System name:
    Invention Disclosure (February 22, 1993, 58 FR 10854).

Changes:
* * * * *

System identifier:
    Replace `S253.10 DLA-G' with `S100.70'.
* * * * *

Categories of individuals covered by the system:
    Delete `to the DLA General Counsel' at the end of the sentence and 
replace with `to DLA.'
* * * * *

Categories of records in the system:
    Delete entry and replace with `Inventor's name, Social Security 
Number, address, and telephone numbers; descriptions of inventions; 
designs or drawings, as appropriate; evaluations of patentability; 
recommendations for employee awards; licensing documents; and similar 
records. Where patent protection is pursued by DLA, the file may also 
contain copies of applications, Letters Patent, and related materials.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 4502, General provisions; 10 U.S.C. 2320, Rights 
in technical data; 15 U.S.C. 3710b, Rewards for scientific, 
engineering, and technical personnel of federal agencies; 15 U.S.C. 
3711d, Employee activities; 35 U.S.C. 181-185, Secrecy of Certain 
Inventions and Filing Applications in Foreign Countries; E.O. 9397 
(SSN); and E.O. 10096 (Inventions Made by Government Employees) as 
amended by E.O. 10930.'
* * * * *

Purpose(s):
    Delete entry and replace with `Data is maintained for making 
determinations regarding and recording DLA interest in the acquisition 
of patents; for documenting the patent process; and for documenting any 
rights of the inventor. The records may also used in conjunction with 
the employee award program, where appropriate.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Add two new paragraphs `To the U.S. Patent and Trademark Office for 
use in processing applications and performing related functions and 
responsibilities under Title 35 of the U.S. Code.
    To foreign government patent offices for the purpose of securing 
foreign patent rights.'
* * * * *

Safeguards:
    Delete entry and replace with `Access is limited to those 
individuals who require the records for the performance of their 
official duties. Paper records are maintained in buildings with 
controlled or monitored access. During non-duty hours, records are 
secured in locked or guarded buildings, locked offices, or guarded 
cabinets. The electronic records systems employ user identification and 
password or smart card technology protocols.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records maintained by Headquarters 
and field Offices of Counsel are destroyed 26 years after file is 
closed. Records maintained by field level Offices of Counsel where 
patent applications are not prepared are destroyed 7 years after 
closure.'
* * * * *

Record source categories:
    Delete entry and replace with `Inventors, reviewers, evaluators, 
officials of U.S. and foreign patent offices, and other persons having 
a direct interest in the file.'
* * * * *
S100.70

System name:
    Invention Disclosure.

System location:
    Office of the General Counsel, HQ DLA-DG, 8725 John J. Kingman 
Road, Stop 2533, Fort Belvoir, VA 22060-6221, and the offices of 
counsel of the DLA field activities. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

[[Page 5842]]

Categories of individuals covered by the system:
    Employees and military personnel assigned to DLA who have submitted 
invention disclosures to DLA.

Categories of records in the system:
    Inventor's name, Social Security Number, address, and telephone 
numbers; descriptions of inventions; designs or drawings, as 
appropriate; evaluations of patentability; recommendations for employee 
awards; licensing documents; and similar records. Where patent 
protection is pursued by DLA, the file may also contain copies of 
applications, Letters Patent, and related materials.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 4502, General 
provisions; 10 U.S.C. 2320, Rights in technical data; 15 U.S.C. 3710b, 
Rewards for scientific, engineering, and technical personnel of federal 
agencies; 15 U.S.C. 3711d, Employee activities; 35 U.S.C. 181-185, 
Secrecy of Certain Inventions and Filing Applications in Foreign 
Countries; E.O. 9397 (SSN); and E.O. 10096 (Inventions Made by 
Government Employees) as amended by E.O. 10930.

Purpose(s):
    Data is maintained for making determinations regarding and 
recording DLA interest in the acquisition of patents, for documenting 
the patent process, and for documenting any rights of the inventor. The 
records may also be used in conjunction with the employee award 
program, where appropriate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Patent and Trademark Office for use in processing 
applications and performing related functions and responsibilities 
under Title 35 of the U.S. Code.
    To foreign government patent offices for the purposes of securing 
foreign patent rights.
    Information may be referred to other government agencies or to non-
government agencies or to non-government personnel (including 
contractors or prospective contractors) having an identified interest 
in a particular invention and the Government's rights therein.
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and computerized form.

Retrievability:
    Filed by names of inventors.

Safeguards:
    Access is limited to those individuals who require the records for 
the performance of their official duties. Paper records are maintained 
in buildings with controlled or monitored access. During non-duty 
hours, records are secured in locked or guarded buildings, locked 
offices, or guarded cabinets. The electronic records systems employ 
user identification and password or smart card technology protocols.

Retention and disposal:
    Records maintained by the HQ and field Offices of Counsel are 
destroyed 26 years after file is closed. Records maintained by field 
level Offices of Counsel where patent applications are not prepared are 
destroyed 7 years after closure.

System manager(s) and address:
    Office of the General Counsel, Headquarters, Defense Logistics 
Agency, ATTN: DG, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, 
VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Officer, Headquarters, Defense Logistics Agency, ATTN: 
DSS-B, 8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-
6221, or the Privacy Officers at DLA field activities. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Officer, Headquarters, Defense Logistics Agency, ATTN: DSS-B, 
8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, or 
the Privacy Officers at the DLA field activities. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Individuals should provide information that contains full name, 
current address and telephone numbers of requester.
    For personal visits, each individual shall provide acceptable 
identification, e.g., driver's license or identification card.

Contesting record procedures:
    The DLA rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-B, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221.

Record source categories:
    Inventors, reviewers, evaluators, officials of U.S. and foreign 
patent offices, and other persons having a direct interest in the file.

Exemptions claimed for the system:
    None.

[FR Doc. 04-2540 Filed 2-5-04; 8:45 am]
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