officl

Washington. DC 20402

aale by the Superintendent of Documenta. U.S. Government Printing 

I

For 

‘i

,

2!i-500 I

101-9

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON : 1990

PUB.

2d Session

101s~ C~NC~RE~~ s. 

Government

Printing and Binding Regulations

Published by the

JOINT COMMITTEE ON PRINTING

U.S. CONGRESS

No. 26

February 1990
(II)

OLEZSEWSKI, Deputy Staff Director

(202) 224-1176

JOHN CHAMBERS, Staff Director

RICHARD 

(202) 224-5241; FAX: 

Offke Building

United States Senate

Washington, DC 20510-6606

DECONCINI, Senator from Arizona

ALBERT GORE, JR., Senator from Tennessee

TED STEVENS, Senator from Alaska

MARK 0. HATFIELD, Senator from Oregon

JOSEPH M. GAYDOS, Representative from Pennsylvania

JIM BATES, Representative from California

PAT ROBERTS, Representative from Kansas

NEWT GINGRICH, Representative from Georgia

818 Hart Senate 

1OlST CONGRESS

JOINT COMMITTEE ON PRINTING

CONGRESS OF THE UNITED STATES

WENDELL H. FORD, Chairman, Senator from Kentucky

FRANK ANNUNZIO, Vice Chairman, Representative from Illinois

DENNIS 
1990.

The Joint Committee on Printing hereby transmits Government Printing and Binding Regulations No. 26, effective as of this date.

While this volume contains no substantive changes to existing regulations, it does provide updated listings of Government Printing

Office regional procurement offices and satellites, and includes

copies of circular letters of general applicability that have been

issued to departmental administrators since the issuance of the last

edition.

WENDELL H. FORD

Chairman

(III)

TRANSMI’ITAL

To: All Departments

February 

LETTER OF 
(IV)

to these Regulations must cite number and paragraph)

Resolved by the Joint Committee on Printing, under authority of

section 103, 501, and 502, title 44, United States Code, That, except as otherwise provided herein, from and after April 4, 1977, the following shall supersede and repeal all regulations heretofore promulgated by the committee which are inconsistent therewith.

9 502. Procurement of printing, binding, and blank-book work by

Public Printer

Printing, binding, and blank-book work authorized by law, which the Public Printer is not able or equipped to do at the Government

Printing Office, may be produced elsewhere under contracts made

by him with the approval of the Joint Committee on Printing.

GOVERNMENT PRINTING AND BINDING REGULATIONS OF

THE JOINT COMMITTEE ON PRINTING

(All references 

(2) printing in field printing plants operated by an executive department, independent office or establishment, and the procurement of printing by an executive department, independent

office or establishment from allotments for contract field printing, if approved by the Joint Committee on Printing. Printing or binding may be done at the Government Printing

Office only when authorized by law.

§ 103. Joint Committee on Printing: remedial powers

The Joint Committee on Printing may use any measures it con- siders necessary to remedy neglect, delay, duplication, or waste in

the public printing and binding and the distribution of Government

publications.

9 501. Government printing, binding, and blank-book work to be

done at Government Printing Office

All printing, binding, and blank-book work for Congress, the Ex- ecutive Office, the Judiciary, other than the Supreme Court of the

United States, and every executive department, independent office

and establishment of the Government, shall be done at the Government Printing Office, except- (1) classes of work the Joint Committee on Printing considers

to be urgent or necessary to have done elsewhere; and

441

AUTHORITY OF THE JOINT COMMITTEE ON PRINTING

[Extracts from United States Code, Title 
25,199O ................................... 65

October 19, 1989.. .................................. 64

January 

57

June 20, 1983.. ....................................... 58

March 13, 1984.. .................................... 59

September 23, 1985.. ............................. 69

March 13, 1986.. .................................... 62

February 24, 1989.. ............................... 63

JCP:

December 18, 1978.. .............................. 56

February 15, 1979.. ...............................

VI-Lettered to Agencies and

Departments from 

ofFices....................................... 53

Title 

I’able I-Normal life of printing

equipment ............................................... 30

Table II-Condition and evaluation

guide for printing equipment.. ........ 31

Title V-Authorized Federal Plants:

56. Authorization .................................. 33

Listing by departments.................... 33

Listing by regions.............................. 41

Map, Federal Printing Regions.. ........ 52

GPO Regional Printing Procure.

ment 

6-Stared Equipment.. ........... 28

54. No. 7-Excess Equipment.. ........... 29

55. summary of Reports ...................... 29

5-Inventory ............................. 28

53, No. 

3-Collators.. ............................ 28

51. No. 4- M ap and/or Chart

Plants .................................................. 28

52. No. 

2-Commercial Printing........ 27

50. No.

Prinb

ing Report Forms:

48. No. l-Printing Plants.................. 27

49. No. 

M.le IV-Joint Committee on 

Sale of by Superintendent of Documents.. ................. 22

42. Responsibility for Application

and Enforcement of Regulations .... 22

43. Stationery, Embossed.. ................... 23

44. Stationery, Personalized.. .............. 23

45. Stationery: Sizes, Quality,

Weight, Printing Thereon, etc.. ...... 23

46. Waiver, Purchase of Printing

by.......................................................... 23

47. Printing Facilities of Federal

Prison Industries, Inc.. ..................... 24

........................................................... 21

40. Publications, Identification of.. .... 22

41. Publications, 

lishers.. ................................................ 21

39. Publications, Free Distribution

o f

Fhse

38. Publications, by Private Pub

29

37. Private or Commercial Work.. ..... 21

........................................... 20

36. Printing Requirements from

Grants.. ...............................................

ti-o m

Contracts..

................................................. 19

34. Paper, Standardization of.. ........... 19

35. Printing Requirements 

Ma iling: Self- Ma iler Technique... 19

33. Neglect, Delay, Duplication or

waste..

Organization .... 18

31. Ma iling Lists.................................... 18

32. 

etc ............... 17

28. Legal Requirements.. ..................... 17

29. Legality and Necessity.. ................. 18

30. Central Printing and Publications Management 

n. Journals, Magazines, 

......................................................... 17

................ 16

26. Forms, Standard, Procurement

of..

.............................. 16

25. Form and Style of Work

Certificate of Necessity.................. 16

24. Correspondence and Liaison

W ith Committee..

cards, Galling, Greeting.. .............. 15

21. Blank Books.. ................................... 15

22. Calendars, Date: Desk and Wall 16

23.

................................... 15

20.

............................... 14

19. Illustrations..

................................. 11

12. Research and Development.. ........ 11

Title III-General Provisions:

13. Advertisements, Commercial.. ..... 13

14. Art Signatures.. ............................... 13

15. courtesy credit Limes.. .................. 13

16. Publication Bylines, Mastheads ... 14

17. Copyright Notices.. ......................... 14

18. Color Printing..

30. Disposal of Excess Equipment.. .... 10

11. New Processes

................................................... 2

6. Federal Printing ................................. 3

7. Production Unit.................................. 3

Title II-Equipment:

8. Classification, Buy American

Act, etc.................................................. 5

9. Purchase, etc.. ................................... 10

Gffice..

Plant.. ................................... 2

5. Regional Printing Procurement

DuplicatingKopying.. ........................ 1

3. Department.. ........................................ 2

4. Printing

psec

Title I-Definitions:

1. Printing.. .............................................. 1

2. 

CONTENTS
(1)

(bl the Joint Committee on Printing.

2-2. A report shall be forwarded to the Committee not later than

30 days after the close of each quarter, listing individual jobs by

title, quantity (pages and copies), date, and where done, which

exceed either the 5,000 or 25,000 production units.

2-3. Microform Duplicating.-The term “Microform Duplicating,” as used in these regulations, means the production of not

(a) the

Central Printing and Publications Management Organization as

-provided in paragraph 30 of these regulations; or 

(b)

duplicating equipment employing the lithographic process; and

automatic copy-processing or copierduplicating machines employing electrostatic, thermal, or other copying processes Provided,

That work exceeding 5,000 production units of any one page, and

work exceeding 25,000 production units in the aggregate of multiple pages, shall not be done without prior authority of: 

(al equipment listed in column 2 of the equipment tables and 

Composition.-Composition as used in these regulations ap

plies to the setting of type by hot-metal casting, phototypesetting,

or electronic character generating devices for the purpose of producing camera copy, negatives, a plate or image to be used in the

production of printing or microform.

1-3. Microform.-The term “microform,” as used in these regulations, applies to any product, produced in miniaturized image

format, for mass or general distribution and as a substitute for conventionally printed material, but not including microfilming of administrative records, accounting reports, or similar items.

2-1. Duplicating/Copying. -The term “duplicating/copying” as

used in these regulations means that material produced by use of

TITLE I: DEFINITIONS

1-l. Printing.-The term “printing” as used in these regulations

shall be construed to include and apply to the processes of composition, platemaking, presswork, binding, and microform; the equip

ment as classified in the tables in Title II and used in such processes; or the end items produced by such processes and equipment.

l-2. 
directdeal contracts authorized by GPO, all orders must

2

shaI.l procure Federal printing needs which

are determined to be commercially procurable. Except for orders

submitted to the GPO Central Office and those placed by departments on 

(GPO-RPPO).-This term means any office, established by

the Public Printer in accordance with Joint Committee on Printing

authorization, which 

Offke

Offrce Regional Printing Procurement

OffiCSS.

5. Government Printing 

from commercial sources or through GPO procurement

_ printing plants have the option to procure map and chart work

directly 

only

those departments which are authorized to operate map and chart

unless

otherwise authorized by the Joint Committee on Printing. 

aII other supporting

publications to be procured commercially through the GPO 

charts, with

flat and/or folded maps and charts

without referral to GPO procurement offices. In-house production,

however, is limited to maps and 

4-3. Map and Chart Printing Plants.-These plants are authorized to produce multicolor 

re

quired to solicit the opinion of the GPO as to the procurability of

their individual printing requirements.

Of&e, as the case may be, for commercial procurement

under contracts established for that purpose. Departments are 

office or its Regional Printing Pro

curement 

in paragraph 49-2 of these regulations, will be forwarded to the Government Printing 

lished, without prior authority of the committee. No printing plant

may be operated by a commercial contractor without prior approval of the Joint Committee on Printing.

4-2. Authorized plants shall be equipped to produce only that

work which is not deemed to be commercially procurable. All work

that can be procured within the necessary time constraints, except

as provided 

disestab

shalI be operated without prior authorization of

the Joint Committee on Printing. No plant shall be moved from

the building in which it was authorized for operation, or 

ail such

plants located on property owned or controlled by the Government.

No printing plant 

more than 250 duplicates from original microform, as defined in

paragraph 7-2.

3. Department.-The term “department ”, as used in these regulations, means any executive or military department or independent agency and temporary or permanent committees and commissions of the Government.

4-1. Printing Plant-The term “printing plant, ” as used in

these regulations, means any plant which produces “printing” as

defined in paragraph 1, owned or operated wholly or in part by the

Government or at Government expense, and shall include 
Units

4

6

8

8

10

16

16

24

28

30

3

48=............................ 1143 x 1219 mm

483 x 635 mm 42” x 58”............................ 1067 x 1473 mm

559 x 737 mm 48” x 54 ”............................ 1219 x 1372 mm

Equivoht

273 x 362 mm 22’x 34”............................ 559 x 864 mm

279 x 432 mm 23” x 36”............................ 584 x 914 mm

356 x 508 mm 25” x 38”............................ 635 x 965 mm

381 x 457 mm 34” x 44”............................ 864 x 1118 mm

432 x 559 mm 45” x 

Equivaknt English Metric 

-14” x 20”............................

15” x 18”............................

17” x 22”............................

19” x 25”............................

22” x 29”............................

Metric 

.,....................................

19 by 25 inches ......................................

22 by 29 inches ......................................

22 by 34 inches.. ....................................

23 by 36 inches ......................................

25 by 38 inches.. ....................................

23 by 36 inches, perfecting.. ................

34 by 44 inches ......................................

45 by 48 inches.. ....................................

42 by 58 inches.. ....................................

48 by 54 inches ......................................

ENGLISH-METRIC CONVERSION TABLE

English

10% ” x 14%“.....................

11’x 17”............................

(lo?‘4 x 14%

maximum image) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11 by 17 inches or less, tandem

(10% x 14% maximum image) . . . . . . . .

11 by 17 inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

14 by 20 inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

15 by 18 inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11 by 17 inches, tandem . . . . . . . . . . . . . . . . . . . . . . .

17 by 22 inches 

Printing.-This term means all printing as defined in

paragraph 1 for the use of all departments, irrespective of the

place of production or procurement origin or ultimate end-use.

Determination as to where Federal printing is to be requisitioned

shall be made by the head of each department through a central

printing and publications management service, as defined in paragraph 30, in accordance with the collective provisions provided in

paragraphs 4, 5, 28, and 46.

7-1. Production Unit.-A production unit means one sheet, size

8% x 11 inches (215 x 280 mm), one side only, one color.

7-2. Microform Production Unit.-A production unit for microform, for the purposes of these regulations, is defined as one roll of

microfilm 100 feet in length or one microfiche.

7-3. All production from presses of whatever size shall be computed on the basis of the unit size of press multiplied by the

number of impressions obtained from the individual press concerned. For example:

Units

11 by 17 inches or less 

be forwarded to the nearest GPO-RPPO. The GPO-RPPO will determine the area of bid competition, considering all factors, including lead-time and transportation costs.

6. Federal 
(5)

Auxiliary.-

Determination as to classification has been made on certain basic

equipment types, and is indicated on the following four tables

which are provided for guidance to departments. These tables give

basic, representative types of equipment only, and should not be

considered as an all-inclusive listing.

8-2. An X in column 1 shown in the following listing indicates

that Joint Committee on Printing approval is necessary prior to acquisition. Except as indicated by footnotes in the following listing,

an X in column 2 indicates that the equipment listed therein may

be acquired without Joint Committee on Printing approval.

Column 2 equipment acquired for use in a printing plant shall be

included on the annual inventory report, JCP Form No. 5.

8-3. Buy American Act.-Attention is directed to the Buy American Act (41 U.S. Code 10 a-d) which provides that the Government

give preference to domestic source end products, pursuant to requirements administered in accordance with Executive Order No.

10582, dated December 1 ’7, 1954, as amended by Executive Order

No. 12148, July 20, 1979.

TITLE II: EQUIPMENT

8-l. Equipment: Printing, Binding, and Related or 
6

1 Joint Committee on Printing authorization is required only when used in the printing

process as defined in paragraph 1.

TYpECAt7I'INC AND TWESFlTING ~CHINEB .................................................. x

TAB -,imposing ,correcting.. ...................................................................... X

NECASTING MACHINES .................................................................... x

SAWS ,metal-trimmer, printers ’................................................................... X

&ruTpJrs AND TYPE-HIGH MACHINES ............................................................. x

PRoor pREs8E8, letter-press or offset ............................................................ X

PH~TOTYP~E~T~NG MACHINES ....................................................................... x

PHoToGRAPHIC/EmcrR ONIC CHARACI 'ER GENERATING DEVICES ................ x1

&&OCObfpoSITION DRVICRS, display matter ............................................................ X

MORTBING MACHINEB ..................................................................................... X

M ITIW~INC MACHINES , printers ’..................................................................... X

MOLDING MACHINES , rubber or plastic, molding from type .................... X

ACIIVATJZD, for operating phototypesetting ma- X

chines.

KEYBOARDB, TAPE 

Cummts, lead, rule and slug ........................................................................ X

&MP tJTxR OU 'I FUT M lCROFORM (COM) DEVICES .......................................... x1

CASI~NC JUCHINEB, lead and rule ............................................................... X

CAMEO , composing ...................................................................................... X

(2)

COMPOSING AND RELATED EQUIPMENT

(1)
’ Not authorized for use in connection with duplicating/copying as defined in paragraph 2.

7

Xl

Xl

X’

X’

X’

X’

X’

X’

X

X

X

X’

Xl

X

(2)

FRAMES, printing, plate.. .............................................................................

etc .....................................

V ACUU M

t4?mperature-control .........................................................................................

TABLES , plate rub-up, opaquing, lineup and register,

SINK&

TRIMMERS, poweroperated ................................................................... X

x

Spw

Rourxxs AND TYPE-HIGH MACHINES .............................................................

PRESSES, letterpress, offset.. .............................................................. X

Pxocxssoas, plate, offset, automatic.. ........................................................................

PROOF

PROCESSORS, film ............................................................................................................

PRESSES, molding ............................................................................................ X

PLATE CoArxx, offset, automatic.. ...............................................................................

PH~-KI~OMP~SING MACHINES, step and repeat ........................................... X

PLANERS , power-operated.. ............................................................................ X

OF~~ET PLATEMAKING UNITS, projection with or without negatives.. .... X

Orrsxr PLATEMAKING UNITS, requiring the use of negatives.. ...............................

OFFSET PLATEMAKING UNITS , not requiring the use of negatives.. ........................

DUPLICAMR ..........................................................................................

MORT ISING MACHINES ..................................................................................... X

MICROGRAPHIC

MICROFORM PLATEMAKER .. ............................................................................................

LE~TERPRESS, PLATEMAKING UNITS , photopolymer .................................... X

LETTERPRESS, PLATEMAKING UNITS ............................................................... X

COPY-PROCESSING MACH INE S, not requiring the use of negatives or ...............

metal plates.

DRIERS , print and film ..................................................................................................

LAMPS, camera and platemaking ...............................................................................

CAMERAS, process.. .........................................................................................................

(1)

BEVELING MACHINES , printers ’..................................................................... X

PLATEMAKING AND RELATED EQUIPMENT
r-eases by nonprinting facilities shall be 0 days.

8

!I tweunit perfecting reported to the Joint Committee on Printing within

fdr paper size capability of 11 x 17

inches or larger (see letter of O ctober 19. 1989 on page 64). *Acquisition of tandem or 

’ Prior Joint Committee on Printing approval is required 

X2

Xl

(2)

X

X

X

X

X

X

X

X

X

X

...........

X

X

. . . . . . . . . . .

(1)

- L

. .

. .

. .

. .

. .

. .

,.

,.

. .

. .

.

,.

. .

poweraperati . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Thermographic or embossing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

.._........................................................................................

Letter-press, rotary, wraparound, cylinder, flatbed, web, or

platen.

Offset, lithographic, other than duplicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Silk screen process unit,

.._................................................................

Gravure and rotogravure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Imprinting . . . . 

,

Flexographic or Aniline . . . . 

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PREssEs, printing:

Combination offset lithographic and letterpress . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Electrostatic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Engraving.. 

&JPI.JCATORs:

O&et, lithographic, sheet-fed, perfecting, and tandem:

Single unit, or two-unit perfecting and tandem, sheet-fed

(11 x 17 inches with image maximum of 10% x 14%

inches).

DRIRRs, press . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

DAMPENER CIEANRRS, press . . . . . . . ..__..............................................................

Processes.

PRINTING PRESSES AND RELATED EQUIPMENT

Automatic copy-processing or copier-duplicating machines, producing copies by electrostatic, thermal, or other copying
to the

committee on JCP Form No. 3.

9

The Joint Committee on Printing directs that all such machines, acquired by Government installations other than printing plants. be reported by department headquarters i

X’

X

X

X

X

X

X

X

X

X

X

X

X

(2)

X

X

X

-

. . .

. . .

. . .

,..

,..

. .

. .

. .

. .

. .

. .

. .

. .

. .

. .

. .

(kraft paper or shrink film). ................

1.

STITCHING MACHINES , paper, power-operated (multihead). ..................... X

STRIPPING MACHINES , book.. .......................................................................... X

TABLES , bindery, gathering, rotary, power-operated.. ...........................................

T HERMOGRAPHIC OR EMBOSSING PRESS ......................

X

TRIMMER , book, power-operated.. ................................................................. X

WR APPER , AND /OR BAND IN G MACHINES 

7h *

.............

maximum capacity 

.................................................................

STITCHING MACH INES, paper, power-operated (single- and dual-head,

.~TAPLING MACHINES , box

MACHINES, wire spools or preformed staples, power- X

operated, except electric table models.

STITCHING AND 

STAPLING

..................................................

SEWING MACHINES , book ................................................ ................................ X

MACHINES, pamphlet, automatic.. ...........

etc ............................. X

PUNCHING MACHINES , paper, power-operated, except electric table X

models.

P UNCHING MACH INES , hand-operated and electric table models.. .......................

SEA LING 

PRESSES, bindery, backing, die-cutting, stamping, 

MACHINES ...............................................................................................

P AC KA GING AND TYING MACHINES . ...........................................................................

PERFOR ATOR, power-operated.. ...................................................................... X

MAcrirNxs, signature ................................................................... X

JOG GING MACH INES, power-operated, except portable and electric X

table models.

LA MINAT ING 

INSETTING

poweraperated ...................................................... X

diazo prints, etc.. ...............................

GATHERING MACHINES ,

MACHINGS, sheet-size capacity 14” x 24” or less ....................................

FOLDING MACHINES , sheet-size capacity larger than 14 ” x 24” .............. X

FOLDING MACHINES , sheet-fed, for folding

EYELIT~INC MACHINES , tag, power-operated.. ............................................ X

FOLDING

to 3-spindle.. ............................

DRIILINC MACHINES , paper, power-operated, over S-spindle.. ................. X

DRILLING MACHINES , paper, power-operated, up

CUTI‘ERS, paper, up to 31 inches ...............................................................................

CUTTERS , paper, over 31 inches.. .................................................................. X

CORNERING MACHINES, paper, power-operated.. ........................................ X

CONDITIONING MACHINES, paper.. ................................................................. X

poweroperated:

Sheet only .............................................................................................................

Signatures, or sheet and signatures.. .................................................. X

COLORING MACH INES, paper, web or sheet-fed .......................................... X

BUNDUNG MACHINES OR PRESSES ...............................................................................

C OLLATING MACH INES , including stitching attachments, 

&3GK CARTON INSERTER AND SEALER.. .......................................................... X

ated, except electric table models.

ADDRE~~INC AND MAIL IN G MACHINES, handoperated and automatic ................

BINDING MACHINES , adhesive, wire or plastic, hand-operated and .............

electric table models.

BINDING MACHINES , adhesive (perfect), wire or plastic, power-oper- X

(1)

BINDING AND RELATED EQUIPMENT
312).

10

Title 44, section 

disposal action (cf: united states code,

30 days after completion of the JCP Form No. 7 within

to the

committee on 

Equipment &pods shall be reported

procure without reference to the

committee. 

2 of paragraph 8 which

are used in an authorized printing plant may be disposed

of in accordance with existing Government surplus

property disposal 

621 All items listed in columns 1 and 

- 38 needs is a~ f0ii0ws:

determined by each department ti be excess t0

of Excess.-Procedure for disposing of

Printing equipment 

10. Equipment, Disposal 

advertisements and procurement documents which are related to the acquisition of

JCP controlled equipment.

cited on all

&I The JCP approval number on all purchase and rental actions shall be 

to renewal

annually.

lease-purchase or purchase option arrangements. Until equipment is purchased, such authorizations will be subject 

W Requests for authority to rent equipment, unless otherwise

indicated, will be consider& to be 

after one year unless

completed by action, or by obligation of funds.

approval, are void 

provided

as a part of the 

otherwise

(cl Joint Committee on Printing authorizations to purchase,

rent or transfer equipment, except as 

form accompanying the authorization.imm&iat,e]y notified thereof on 

commitc

tee shall be 

requiring prior approval of the Joint

Committee on Printing has been completed, the 

requests must show make, age, condition, serial number, and estimated value; and rental requests must show make (or equal), and rental cost. When

any transaction 

tmk-in allowance, if

applicable; transfer 

together with expected

(or equal) and estimated cost, (b) Purchase requests must show make 

size), and

shall be submitted in duplicate.

plate image 

17-

inch presses must show unit or 

size (11- by 

iti need, name

and location of installation where needed, 

shall contain justification for 

to acquire

equipment 

committee

All

requests for prior approval of the 

Commit& on Printing. 

(a) The purchase, rental, or transfer of column I items require

prior approval of the Joint 

1 and 2 of the four

tables in paragraph 8, shall be as follows:

a listed in columns 

Transfer--Procedure for

the purchase, rental, or transfer of printing, binding, and related

or auxiliary equipment, 

9. Equipment: Purchase, Rental, or 
64).

12. Research and Development.-The Committee shall be advised and shall be supplied with all available data pertaining to departmental plans to engage in applied research and/or develop

ment which may affect printing, binding and related or auxiliary

fields, contractually or otherwise. Such advice and data will be sup

plied the committee prior to the establishment of any contracts or

the advertisement of requests for proposals. In addition, if printing

or related equipment is required in conjunction with such research

or as a result of the research, prior approval of the committee is

necessary before procurement.

11

15, 1979, on p. 57, and October 19, 1989, on p.

Frinting letters of February (PZease see Joint Committee on 

all available information pertaining thereto. 

(3) Multiply the original cost of the equipment by the

percentage.

11. New Processes.-Frequently there appear upon the market

certain types of printing, binding, and related or auxiliary equip

ment utilizing newly developed or improved processes or new principles of operation. Before any such equipment is acquired, which

will be used as a substitute for those processes described in paragraph 1, Joint Committee on Printing prior approval is required

and departments shall provide the committee with 

311,

column A, the normal life in column B, and (read-.

ing to the right) under C, the percentage.

30.)

(2) Select th e applicable condition in table II (page 

(1) Determine the normal life expectancy according to

table I. (Page 

To estimate the value of printing equipment:
(13)

TITLE III: GENERAL PROVISIONS

13. Advertisements, Commercial.-No Government publication

or other Government printed matter, prepared or produced with

either appropriated or nonappropriated funds or identified with an

activity of the Government, shall contain any advertisement inserted by or for any private individual, firm, or corporation; or contain

material which implies in any manner that the Government endorses or favors any specific commercial product, commodity, or

service.

The Committee is of the opinion that commercial advertising is

not a proper or authorized function of the Government. Such advertisements are unfair to those who do not so advertise in that,

whether intentionally or not, they are frequently made to appear

to have the sanction of the Government. Furthermore, the publication of such advertisements is unjust to the public in that the advertisers profit thereby at the expense of the Government, particularly as a considerable number of the publications are circulated

free, at least in part, under Government frank. Advertising in Government publications is also unfair to the publishers of other periodicals in that they generally cannot meet such competition, owing

to the great advantage possessed by a Government publication. Another reason for objecting is that advertisers are apt to use Government periodicals for the purpose of currying favor with the officers

issuing the same or the special class among whom such publications are circulated. This is a temptation that the Government

ought not to encourage.

14. Art Signatures.-When the size of signatures on freehand art

is out of proportion or relation to the design, the copy is unacceptable and shall not be printed unless the signature is removed or

sufficiently reduced in size. Signatures of technical illustrators, designers, typographers, or layout artists shall not be printed.

15. Courtesy Credit Lines. -Courtesy credit lines are permissible

only for uncopyrighted materials contributed or loaned by nongovernmental parties. They shall be subordinate in size of type to that

of both text and legends for illustrations. When all materials have
attrib

14

ia in direct ratio to the degree of public

response, and where that response can be logically 

whose relative success or failure (e) Printing for programs required by law, 

soundly predicated on multicolor use.

(d) Areas wherein clearly identifiable savings in coats can be

fire prevention, savings bonds programs,

and competitive areas of personnel recruiting.

0 Safety programs, 

uniforma, etc.).

0 Object identification (medical specimens, diseases, plants,

flags, 

diagrams where additional color is necessary for clarity.(a) Maps and technical 

which it is included.

18-2. Demonstrably valuable multicolor printing, for the purpose

of these regulations, includes the following categories:

fuhillment of the ultimate end-purpose of whatever

printed item in 

assure that all multicolor printing shall contribute demonstrable value toward achieving a greater 

coats. Consequently, it is

the responsibility of the head of any department, independent

office or establishment of the Government to 

that printing

in two or more colors generally increases

rew@zes

ia reprinted in a Government

publication, notice of copyright is essential in order that the public

not be misled.

18-1. Color Printing.-The committee 

Notices.-Copyright notices shall be subordinated

in size of type to that of both text and legends for illustrations.

When privately copyrighted material 

gether with the names of the department or agency head and the

head of the issuing bureau, branch, or office. Additional names

shall include only the names of the executive or managing editor,

sports editor, feature editor, photo editor, and art editor, or their

editorial equivalent officers by whatever title they are identified,

unless otherwise authorized by the Joint Committee on Printing.

17. Copyright 

to

shaII include the name of the publishing department or agency and its issuing bureau, branch, or office, 

shall be printed in exact juxtaposition

with the articles or pictures which they have created.

16-2. Publication Mastheads.-The printed mastheads of Government publications 

confined to the

authors of the articles appearing therein, and to the photographers

who have originated the pictures contained therein. The authors ’

and photographers ’ bylines 

&aIl be 

Bylines-The printing of Government employ-

-’ bylines in Government publications 

come from a single nongovernmental source, credit lines shall be

given only in an undisplayed paragraph.

16-I. Publication 
(fl

matter only when they:

Relate entirely to the transaction of public business, and

are in the public interest.

Relate directly to the subject matter and are necessary to

explain the text.

Do not serve to aggrandize any individual.

Are in good taste and do not offend proper sensibilities.

Are restricted to the minimum size necessary to accomplish their purpose.

Illustrate employees actually engaged in an act or service

related to their official duties.

20. Cards: Calling, Greeting. -Printing or engraving of calling or

greeting cards is considered to be personal rather than official and

shall not be done at Government expense.

21. Blank Books.-Blank books not available through General

Services Administration but regularly carried in stock by commercial dealers and which require no printing and/or binding operation after receipt of order may be procured without obtaining a

waiver from the Government Printing Office: Provided, That no

15

(b)

(a)

(d) Printed items wherein the inclusion of multicolor does not

reflect careful, competent advanced planning which recognizes the contribution the use of color is expected to

make to the ultimate end-purpose.

19. Illustrations.-Illustrations are to be used in Government

printed

(c) Printed items where additional color is used excessively,

i.e., four colors when two or three will fulfill the need;

three colors when two are adequate; two colors when one

is adequate.

0 Printed items where additional color is used primarily in

lieu of effective layout and design.

ia used primarily

for decorative effect.

C’ Color for promotional or motivational purposes such as

programs concerning public health, safety, consumer

benefits; or to encourage utilization of Government facilities such as programs for Social Security, Medicare, and

certain areas of need for veterans would come within

this category.

18-3. Multicolor printing which does not meet the demonstrably

valuable contribution requirement of these regulations, includes

but is not exclusively limited to the following categories:

(a) Printed items wherein additional color 

utable to the number of colors planned and the manner

in which they are proposed to be used.
law. It is the opinion of the

16

lished to meet the requirements of this 

specificalIy compiled and pub

Manual, approved by the

Joint Committee on Printing, was 

Stile 

theworkisneeded.

The Government Printing Office 

uaed,~viagProperregard~earnomy, KP, and the purpoees for which

bindingorderedbyadepartmentis executed,andthematerialandthesizeoftype

Thepublicprinfersballddermiaetbef~andatyleinwhichtheprintingor

thatdirected to

section 1105, title 44, United States Cede, which provides 

office, attention is again 

standardized. With respect to printing which is requisitioned

from the Government Printing 

shall cause printing and binding for general use

to be 

- each department 

souraz in each department.

25. Form and Style of Work for Departments.-The head of

referrecl to the Committee by and through

one designated 

shalI be 

the distribution of

printed matter, 

P-ork, binding, and microform), and ing,

matkrs pertaining to printing (composition, phktemak20510-660624-2. All 

DC

@@e

Washington, 

U.S. senate Past

Chuirman, Joint Committee on Rinting

all official correspondence

should be addressed as follows:

so designated.

In order to ensure prompt delivery, 

official

wrib

ing by the head of the department of any 

officiaI designated by him. The Committee shall be notified in 

OnPrintingistobesignedbytheheadafthedepartmentoran

.

24-l. Correspondence and Liaison With Committee.-All official correspondence for the consideration of the Joint Committee

afWia%. .

printingorbindingtobedone,itshallcertifythatitisn~ for the public

court. or the Library of angress requires

title 44, United

States Code:

When a department, the Supreme 

Necessity.-Section 1103, 

approval of the Joint Committee on Printing.

Schedule and appointment sheets are not considered to be calendars.

23. Certificate of 

sha.lI be subject

to 

OBice,

standardized wall calendar, to

be procured from the Government Printing 

Administration.

22-2. Style, size, and format of the 

Servicea

ments are authorized to obtain at Government expense, and shall

be ordered from the General 

desk and waII calendars are the only calendars which depart

Govemment Date: Desk and WalL--Standar&zed

Ye=-

22-l. Calendars, 

order or orders for each type of blank book exceeds $500 in any one
Co- the Executive

Office, the Judiciary, other than the Supreme Court of the United States, and every

17

501. All printing, binding, and blank-book work for 

502, title 44, United

States Code:

SEC. 

Requirements-Sectious 501 and 

auxihary organizations, and other individuals

and organizations required to be kept informed in the transaction

of the routine business of the department, office, or establishment.

28. Legal 

official established 

is lesser, are for free distribution

to other than the issuing department, office, or establishment, its

the

total quantity printed, whichever 

pot more than 2,000 copies, or not more than 10 percent of.

eervice in the transaction of its routine business. Such information

shall be construed as being required exclusively for the use of the

issuing office or service in the transaction of its routine business if

the iesuing office or 

interfere with the prompt execution of printing for the

Government.

27-2. The term “journals, magazines, periodicals, and similar

publications ”, as used in above section, shall be construed as not

applying to strictly administrative reports, memoranda, and similar materials, or to strictly statistical materials, and information

required exclusively for the official use of 

these

additional copies may not 

Documen& but the printing of 

required for

sale to the public by the Superintendent of 

shaIl print additional copies 

establishment. The Public Printer, subject to regulation by the Joint Committee on Printing, the issuing department, office, or 

business, not to exceed two thousand copies for free di&ibution by

neceaBaTJT

for the public 

men& office, or eetablishment.. There may be printed, in addition to those

benecessaryinthe~onofthepublicbusiness~bylawoftbe&~

ruagaxines, periodicals, and similar publications he certifiec in writing to

neceasar~ fortheprintiugof

journals, 

use from the appropriations

available for printing and binding such sums as are 

follows:

The head of au executive department, independent agency or establishment of the

Government, with the approval of the President, may 

tions.-The committee invites attention to section 1108, title 44,

United States Code, relating to periodicals which reads as 

PublicaFSS for approval prior to procurement

through the Government Printing Office.

27-l. Journals, Magazines, Periodicals, and Similar 

shaIl be submitted to the 

(FSS) unless otherwise authorized by the General

Services Administration. Deviations from stock standard forms

OfIice or

other responsible agency.

26-2. Stock standard forma shall be obtained from the Federal

Supply Service 

in certain cases, the General Accounting 

of.-Standard forms are subject to the approval of the General Services Administration, or, 

committee that deviations therefrom generally constitute a waste

in public printing and binding.

26-l. Forms, Standard, Approval and Procurement 
Com18

addreaaee. It is the judgment of the Joint 

shaIl require

the elimination of the addressee from the mailing list unless it is

necessary in the conduct of official business to continue mailing

publications to the 

wish to continue receiving the publication. Failure to reply to a mailing list reviaion request 

shalI require that persons receiving publications indicate that they 

ma&d to persons no longer desiring them.

This method of revision 

addressed or 

maiIing lists at least once each year in order to eliminate waste in Government funds caused by publications being improperly 

neceSgLvy revisions in their shal.l make 

57.)

31. Mailing Lists.-All departments 

p.

Febrtuwy

15, 1979, on 

LRease see Joint Committee on Ptinting letter of 

duplicating machines, as identified in column 2 of the equipment

tables. 

copiershall maintain under their direct supervision a central printing and publications management organization with responsibility for the conduct of a coordinated program

controlling the development, production, procurement or distribution of materials through the utilization of conventional printing

and binding methods or through the utilization of multiple copy

microform methods. The central printing and publications manage

ment organization also will maintain responsibility and control of

duplicating equipment and automatic copy-processing or 

Organization.-Heads of departments 

1102,1113, and 1118, title 44, U.S.C.)

30. Central Printing and Publications Management 

sect.

is authorized to perform. (See 

business or matter relating

to work which any other branch of the Government service 

esaary in the transaction of the public 

shall not contain matter which is unnecUSC.)

All printed matter issued shall be devoted to the work which the

branch or officer of the Government issuing the same is required

by law to undertake, and 

sets. 501 and 1123, title 44, 

Oflice or at any

other printing or binding office, plant, or school of the Government

unless authorized by law. (See 

contracts made by him with the approval of the Joint

Committee on Printing.

29. Legality and Necessity.-No printing, binding, or blank-book

work shall be done at the Government Printing 

OfIice, may

be produced elsewhere under 

author&d by law, which the

Public Printer is not able or equipped to do at the Government Printing 

SBC. 502. Printing, binding, and blank-book work 

author&?d by law.

Oflice only when &nmittee on Printing.Printing or binding may he done at the Government Printing 

eetabIishment from allotments for contract field printing, if approved by the Joint of&e or 

rocurement of printing by an executive department, independent 

establishment, and the p

pIants operated by an executive department, independent office or field printing 

neceaearytohavedone~and

(2) printing in 

(1) classes of work the Joint Committee on Printing considers to be urgent or

shalIbedoneattheGovermuentPriutingoffice,exa?ptexecutive department, independent oflice and eetahliahment of the Government,
_ weights, for printing, binding, or duplicating be discontinued.

34-3. Semiannual and annual contracts for paper, in general, are

not in the best interests of the Government. Such procurement

practices should be used only when savings in costs are clearly

demonstrable.

34-4. The Public Printer is authorized and directed to furnish at

cost to the departments such copies of these standards, and standard samples, as they may require in the transaction of the public

business.

19

shall furnish samples of the standard of papers fixed upon to applicants who desire to bid.

34-2. The “Government Paper Specification Standards ” establishes specification. standards of paper for the public printing and

binding for the U.S. Government, including paper to be used on

copying and duplicating devices as defined in paragraph 2. Unless

otherwise authorized by the Joint Committee on Printing, these

specifications and standards are mandatory for use by the departments of the Government in the preparation of procurement documents for paper stocks and in specifying paper stocks to be used in

printing, binding, or duplicating. It is the opinion of the Committee

that types, grades, or weights, other than those given under these

standards generally constitute waste in public printing, and it is directed that the procurement or use of such paper types, grades, or

detail the

quality and quantities required for the public printing. The Public Printer 

dicia and mailing address shall be imprinted directly upon printed

materials rather than using separate envelopes for mailing whenever such technique will prove feasible and economical, and in

accordance with existing postal regulations.

33. Neglect, Delay, Duplication, or Waste.-The attention of the

Committee should be promptly called to “any neglect, delay, duplication, or waste in the public printing and binding and the distribution of Government publications. ”

34-l. Paper, Standardization of.-The Committee invites attention to section 509, title 44, United States Code, relating to standards of paper, which reads as follows:

The Joint Committee on Printing shall fix upon standards of paper for the different descriptions of public printing and binding, and the Public Printer, under their

direction, shall advertise in six newspapers or trade journals, published in different

cities, for sealed proposals to furnish the Government with paper, as specified in the

schedule to be furnished applicants by the Public Printer, setting forth in 

inmittee on Printing that the use of titles on mailing lists in lieu of ‘

names will reduce the cost of list maintenance.

32. Mailing: Self-Mailer Technique.-The penalty or postage 
pri20

(b) The publication of findings by grantees within the terms of

their grants provided that such publication is not 

35-4. A requirement for a contractor to produce or procure less

than 259 duplicates from original microform, as defined in paragraph 7-2, will not be deemed to be printing primarily or substantially for a department or agency.

36-l. Printing Requirements Resulting From Grants.-The

Joint Committee on Printing does not intend that grantees shall

become prime or substantial sources of printing for the use of departments and agencies. Therefore, the inclusion of printing, as de

fined in paragraph 1, within grants is prohibited unless authorized

by the Joint Committee on Printing.

36-2. This regulation does not preclude-

(a) The issuance of grants by any department or agency for

the support of nongovernment publications, provided

such grants were issued pursuant to an authorization of

law and were not made primarily or substantially for the

purpose of having material printed for the use of any department or agency.

103?‘4 by 14% inches.

35-3. A requirement for a contractor to duplicate less than 5,000

units of only one page, or less than 25,000 units in the aggregate of

multiple pages for the use of a department or agency, will not be

deemed to be printing primarily or substantially for a department

or agency. For the purpose of this paragraph, such pages may not

exceed a maximum image size of 

Offrce. However, the printing of such material for the Government must be

accomplished in accordance with printing laws and regulations.

35-l. Printing Requirements Resulting From Contracts for

Equipment and Services.-The Joint Committee on Printing does

not intend that contractors shall become prime or substantial

sources of printing for departments or agencies. Therefore, the inclusion of printing, as defined in paragraph 1, within contracts for

the manufacture and/or operation of equipment and for services

such as architectural, engineering, and research, is prohibited

unless authorized by the Joint Committee on Printing.

35-2. This regulation does not preclude the procurement of writing, editing, preparation of manuscript copy, or preparation of related illustrative material as a part of contracts; or administrative

printing, e.g., forms and instructional materials necessary to be

used by the contractor to respond to the terms of a contract. Nor

does it preclude recording manuscript copy in digital form for type

setting purposes provided coding instructions have been approved

by the Central Printing and Publications Management 
]ess than $100.

21

apply when the production cost of the publication to be distributed is 

approval of the Joint Committee on Printing. This quantity

limitation sha]] not 

organization in quantities exceeding 50 copies without

prior 

a.try publication to any private individual

or private 

Publications, Free Distribution of.-Departments shall not

make free distribution of 

39-1.

lication without the prior approval of the Joint Committee on

Printing.

,available to a private publisher for initial pub

103 and 501 of title 44, United States Code, and it

shall not be made 

binding of that information is subject to the provisions of sections 

Pub]l~tiens, by Private Publishers.-When a department

uses appropriated funds to create information for publication, the

printing and 

USC-1

38. 

title 44,

sets.

1102 and 1118, 

a.department or agency.

37. Private or commercial Work.-No work of a private or commercial nature may be accomplished at any Government plant

even though the Government is reimbursed therefor. (See 

to be printing primarily or substantially for till not De deemed 

dup]iaM from original microform, as defined in paragraph 7-2, 256

less

than 

requirement for a grantee t0 produce or procure 

size of 10% by 14%

inches.

36-4. A 

this paragraph,

such pages may not exceed a maximum image 

primarily or substantially for a department or agency. For the purpose of will not be deemed to be Printing 

findings for the use of a department or

agency, 

his

25,ooO units in the aggregate of

multiple pages of 

only one page, or less than 

lest than 5,000

units of 

~3. &requirement for a grantee to duplicate 

. regulations.

accomplj&ed in accordance with printing laws and

printing of such material for the Government must be

form for typesetting purposes provided coding instructions have been approved by the Central Printing

and publications Management Office. However, the

d@aJ

grant. Nor does it preclude recording manuscript copy in

grantee required to respond to the terms of the

grantees; or the administrative printing requirements of

the 

(~1 The initiation by departments and agencies of the procurement of writing, editing, preparation of manuscript copy,

or preparation of related illustrative material from

findings printed for the use of a department or agency.

mari]y or substantially for the purpaee of having such
reg22

Regulations.-Th e head of each department is responsible for the application and enforcement of these regulations and other applicable 

office, Washington, DC 20401.

42. Responsibility for Application and Enforcement of 

(SL), Govemment Printing 

office.

To meet the requirement of Monthly Catalog listing of Government

publications by the Superintendent of Documents, each agency

printing officer shall forward two copies of those! types of Govemment publications cited in section 1902, title 44, United States

Code, which are produced or procured through other than GPO

sources to the Director, Library Programs Service 

to depository libraries

through the facilities of the Superintendent of Documents for public information.

Bach component of the Government shall furnish the Superintendent of Documents

a list of such publications it issued during the previous month, that were obtained

from sources other than the Government Printing 

reasoDs of national security, shall be made available 

issuing components to

be required for official use only or for strictly administrative or operational purposes which have no public interest or educational value and publications classified

for 

determiDed by their 

OffIces. This restriction

on sale shall not affect the continued Catalog listing by the Superintendent of Documents of publications which are not printed by or

ordered printed through the Government Printing Office. Nothing

in this paragraph shall be construed as modifying or repealing provisions of sections 1702, 1711, and 1720 of title 44, United States

Code.

41-2. Section 1902, title 44, United States Code provides:

Government publications, except those 

Of&e or the Government Printing Office Regional Printing Procurement 

Office or ordered printed

through the Government Printing 

Documents.-

The Superintendent of Documents will sell only those publications

printed by the Government Printing 

office of the Government responsible for publishing the same, the date of issuance,

the title, subtitle, and series title and number when applicable.

41-1. Publications, Sale of by Superintendent of 

U.S.C.)

40. Publications, Identification of.-All documents and publications printed at Government expense shall have printed thereon

the name of the branch, bureau, department, or 

required when the initiative for distribution through nongovernmental facilities is taken by departments. (See also sec. 3204, title 39,

39-2. Requests for Committee approval shall list the name of the

publication, the name of the person or organization desiring the

same, and the number of copies desired.

39-3. This restriction includes the free distribution in bulk of

any material to private individuals or organizations for redistribution to names on their mailing lists., Committee approval is not 
Covemment executed elsewhere.

23

the better interest of the

suitably

equipped to execute or as may be more economically or in 

othed

authorized by law, as the Government Printing Office is not able or 

to

purchase direct for its use such printing, binding, and blank-book work, 

coVernment 

authorixe an

executive department,. independent office, or establishment of the 

official Government correspondence.

46-l. Waiver, Purchase of Printing by.-Section 504, title 44,

United States Code provides:

The Joint Committee on Printing may permit the Public Printer to 

%rg stationery and envelopes for 

etc.-

The Committee directs attention to the Federal Property Management Regulation which prescribes standards (sixes, grades and

weights of paper, and colors of ink and paper) to be used for print

unless

authorized by the Joint Committee on Printing.

43-2. The provisions apply also to thermographic printing.

44. Stationery, Personalized. -Th e printing of names of officers

or officials of the executive or judicial branches of the Government

on official stationery and preprinted mastheads may be accomplished only after approval by the Joint Committee on Printing.

Addresses and telephone numbers should be omitted in order to

allow greater distribution and prevent the creation of “frozen”

stocks frequently caused by changes. The Committee directs that

no personalized second

Government expense.

sheets shall be produced or procured at

45. Stationery: Sizes, Quality, Weight, Printing Thereon, 

.at Government expense 

therefor in any one fiscal year: Provided, That greater quantities may be furnished upon the approval of the Joint Committee on

Printing. The Public Printer shall not honor requests from any

Government activity for embossing second sheets or other than

standard-size envelopes. No embossed stationery other than listed

above shall be produced or procured 

envelopes 

noteheads or

letterheads not to exceed 5,000 copies in the aggregate, and 

correspondence exclusively), such quantities of embossed stationery as

may be necessary for official use. The Comptroller General, the Librarian of Congress, the Public Printer, the head of each permanent commission, independent establishment or board, and the

judges of the U.S. Courts may requisition embossed 

15, 1979, on p. 57.)

43-l. Stationery, Embossed.-Th e Public Printer may furnish,

upon requisition, to the President of the United States, members of

his Cabinet, and the Department of State (for diplomatic 

(Please see Joint Committee on

Printing letter of February 

ulations and legislative provisions. 
only.

24

train&

ti the Federal prisons Industries, Inc. There is a printing plant in Ashland, KY. but it is for

* Since the printing of the 1977 regulations, one plant was deauthorized, and six were added

Lompoc, CA 93436

c/o Warden; Federal Correctional Institution

Leavenworth, KS 66948

c/o Warden; Federal Correctional Institution

Lexington, KY 40511-8799

c/o Warden; Federal Correctional Institution

Sandstone, MN 55972

c/o Warden; Federal Correctional Institution

Ray Brook, NY 12977

c/o Warden; Federal Correctional Institution

Fort Worth, TX 76119-5996

2

and may be used by sending a purchase order direct to any one of

them:

c/o Warden; Federal Correctional Institution

Public Printer.

47. Printing Facilities of Federal Prison Industries, Inc.-These

facilities may be used for the production of unclassified printing.

Printing services are available at the following seven locations 

shall anticipate the release of

any requisition for direct procurement, until so advised by the

gional Printing Procurement Of&es

Of&e or one of the Government Printing Office ReAR procurement by waiver must be identified by number

and date of issuance and reported on JCP Form No. 2, “Commercial Printing Report. ”

46-4. No department requisitioning printing from the Government Printing 

sha.lI endorse a statement that the action taken is in

accordance with the provisions of section 504, title 44, United

States Code.

46-3. 

shall not be construed as an exemption from the provisions of these regulations. Upon all such returned requisitions the

Public Printer 

Of&e Regional Printing Procurement Offices. In all such instances

he is hereby permitted to authorize such Government activity to

procure the work direct from other sources. Such waiver, when

granted, 

izecl by law, as in his opinion he is neither able nor suitably

equipped to execute or which may be more economically, or in the

better interest of the Government, procured elsewhere than at the

Government Printing Office or one of the Government Printing

auLiior46-2. Pursuant to the above, the Public Printer is permitted to

return to any department of the Government any written requisition for printing, binding, and blank-book work, otherwise 
c/o Warden; Federal Correctional Institution

Petersburg, VA 23804-1000

Where the form of purchase order contains the Convict Labor

clause that clause should be deleted.

25
X%1986.

Please see pp. 58-62 for agency reporting procedures.

3 The reporting dates were amended by Joint Committee on Printing letter of March 

openend

indefinite quantity type contract, and

0 are not conducive to the establishment of an 

(a) They are not of a continuing repetitive nature, and

vided that:

OffIce Regional Printing Procurement Offices, pro

Govemment Printing 

reports

are not required.

49-2. Individual printing and related items costing $500 or less

per line item may be procured without reference to the 

re

vised March 1971, and forwarded to the committee by department

headquarters not later than 60 days after the close of the reporting

periods (October-March and April-September). Negative 

shalI be reported on JCP Form No. 2, 

b]ank-book work which are procured direct

from commercial sources 

all transactions concerning composition,

printing, binding, and 

6-month period shall not be repeated in the

final report except that cumulative production units total shall be

furnished in the spaces provided.

49-1. JCP Form No. 2 (Commercial Printing Report).-A semiannual report covering 

6-month

report (April-September) shall include Part I: “Cost Information ”,

to cover the entire year and shall be forwarded to the committee

not later than November 30. Production information reported at

the close of the first 

6-month period (October-March). The second 

duplicate by

department headquarters not later than 60 days after the close of

the first 

produo

tion. This form shall be forwarded to the committee in 

arixing all work done shall be made on Parts II and

III, JCP Form No. 1, revised March 1971, by each printing plant

other than plants primarily concerned in map and/or chart 

3 summ

so.)

48. JCP Form No. 1 (Printing Plants Except Plants Primarily

Concerned in Map and/or Chart Reproduction).-A semiannual

report 

PWWING

REPORT FORMS

(Forms for reporting information required in this title may be obtained from

the Joint Committee on Printing or reprinted by departments desiring to do 

TITLE IV: JOINT COMMITTEE ON 
close of

each fiscal year. Negative reports are not required.

shall be forwarded to the committee by department headquarters not later than 60 days after the 

ware

houses, etc. This report 

auxihary equipment in storage in depots, 

revised May 1965 , all printing, binding,

and related or 

shall

report on JCP Form No . 6, 

JCP Form No . 6 (Stored Equipment).-Departments 

fiscaI year.

53. 

close of each 

size. This report shall be forwarded to

the committee by department headquarters not later than 60 days

after the 

serial number , model , and 

auxibary equipment w ilI be listed, showing make, condition, age,

all printing, binding, and related

or 

ail printing plants shall be submitted on JCP Form

No . 5, revised May 1965 , so that 

- equipment of 

Form No . 5 (Annual Plant Invent&es).-Inventories of

close of each fiscal year.

52. JCP 

shall be forwarded to the committee by department headquarters not later

than 60 days after the 

2,000 impressions, regardless of sixe of sheet. This for m 

repro

sent 1,000 i mpressions; 1,000 copies, face and back, would represent

in paragraph 7 . For instance, 1,000 copies, face only, would 

size presses shall be reported in lieu of production units as defined

fiscal year. I mpressions on various

‘zed report is required on JCP

Form No . 4, revised May 1965, from each plant primarily concerned in map and /or chart reproduction, which shall include all

work done therein during each 

s

shaI.l be for warded to the Joint Committee

on Printing by department headquarters within 30 days after

acquisition.

51. JCP Form No. 4 (Plants Primarily Concerned in Map and/

or Chart Reproduction).-A 

installation other than an authorized printing

plant. This report 

poweroperated collating machine listed in column 2 of paragraph 8 for any 

JCP Form No. 3, March 1963, covering the acquisition of

each 

quired on 

Plant&-A report is re-

(50) United States provided the areas of origin

and distribution of such orders are restricted to the non-U.S. area.

50. JCP Form No. 3 (Acquisition of Power-operated Collators

for Use in Facilities Other Than Printing 

Office source, printed envelopes ordered through GSA contracts, rebinding publications of any description, or tabulating

cards procured from any source. In addition, do not include orders

procured outside the 

(c) cannot be ordered against existing GPO contracts.

These orders must be reported and identified on JCP Form No. 2

through use of an asterisk in the waiver column and an appropriate footnote.

49-3. Do not report work procured through any Government

Printing 
29

.

i Excem equipment . .._. _.._ . . . . . _ . . . . ..__._.._._..__ Within 30 days after diapaml.

i Stored equipment.._............................... Not later than November 30.

1Plant inventory . . . . . . . . . ..__......................._ Not later than November 30.

.._............. Not later than November 30.

aiter acquisition.

’ Production (map and chart) 

fracilities other than printing plants . . . . . . . Within 39 days coIlator acquired for 

Sea par. 49.

Power 

.._................~...

..__...._....___...............~....~........... Do.

Commercial printing . . . . . 

III)

(parta I, II,

and 

Curta

48.

Production and 

(parta II and III) . . . . .._.....__. See par. 

hrn Due

Production 

JCIJ

Form No.

lo(a). Use tables

on pages 28 and 29 to establish market value.

55. Summary of Reports.-Following is a summary of reports

required by the Joint Committee on Printing from department

headquarters:

1972, disposition of

all items of equipment as required by paragraph 

JCP Form No. 7, revised December 

shaIl

report on 

54. JCP Form No. 7 (Excess Equipment).-Departments 
30

‘eon

20

20

15

10

5

10

10

15

20

10

20

20

20

10

20

10

5

20

20

2

15

15

15

20

15

15

20

20

20

10

white print................................................ 15

&raft paper or shrink film)................

Vac&n frames.__ ......................................

Wrapping and/or banding machines

form.. ... Trucks, 

Ill(fchiLleS ................

transfer, galley, chase 

Typec&& and typesettiug

Tying macbiDes.. .......................................

Plate finishing..__.......................................

Layout ad opaquing ............................

......................

Tables:

Lineup and register..............................

Stitchers, power-operated._

ntrol....................-

halftone:

Glass........................................................

Contact.._..._ .............................................

Sinks, temperature-co

Screens,

Saw trimmers ............................................

..........................................

Rocessor, film ........................................... Roll converter..

Press dampener cleaner .......................... Presses, silk screen, power-operated.. ... PI-es=% proof.............................................

....................................................

Cylinder__ ................................................

(multigraph) .............................. Platen..

Pressee, letter-press:

Rotary 

sheet sixes 22 ’x 34 ’and larger.. ......

than 22 ’ x 34 ’....................................

Sbeetsixes14 ’x29 ’toless

sizes 10’ x 15 ’ to less

than 14 ’ x 20 ’....................................

!sbeet

Reeses, OfEiietz

P late developing machines ......................

machines ......................

Photocomposition devices.. ......................

Wotocomposing

?hotoetat machines:

Standard................................................. Continuous .............................................

?erforators.................................................

1

platemaking units requiring the

use of negatives.. ................................... 15

Packaging and sealing machine,

plastic wrap.. .......................................... 10

uae of negatives ....................... 10

Offset 

ing the 

platemaking units not requirfumaces....................................... 20Offset 

20

Melting 

...........................

miterers and

monotabular broach._

.......................... 10

Lamps, camera or plate ........................... 10

Lead and slug cutters, 

......................................... 15

Joggers, power-operated

24’............ 10

Larger sires ............................................ 29

Gathering machines, power-operated... 29

Insetting machine, signature._. ............... 15

Intensity meters.. ...................................... 10

Imposing tables

Feeder&&her, automatic, signature... 15

Folders:

Up to and including 14’ x 

DriBing machines, power-operated ........ 15

Duplicating machines:

Stencil..................................................... 10

Spirit or gelatin..................................... 5

Electric typewriters, tape activated.. .... 10

29

............................... 5

Collating tables, rotary............................ 20

Counting machine (card and paper) ...... 10

Cutters and book trimmers.. ...................

pushout).

ManualIy operated (foot-treadle or

electric 

CoBating machines:

Power-operated...................................... 10

(nonmechanic.aI). ...... 20

20

Collating cabinets 

machinea, lead and rule............

ineerter and sealer.. ........... 10

Cameras, copying darkroom.. ................. 29

Casting 

I9

Backstripping machines._. ...................... 15

Blueprint machines.................................. 10

Book carton 

YUU2

Addressing and mailing machines.. ......

TABLE I-NORMAL LIFE OF PRINTING EQUIPMENT
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