REQUEST FOR RECORDS DISPOSITION AUTHORITY L6AVE BLANK (NARA Use Only)

TO: NATIONAL ARCHIVES AND RECORDS ADMINISTRATION JOB NUMBER

WASHINGTON, DC 20408 Y,-5

1. FROM (Agency or establishment) DATE RECEIVED

U.S. Nuclear Regulatory Commission //i- / ( C)

2. MAJOR SUBDIVISION or PROGRAM NOTIFICATION TO AGENCY

Office of Nuclear Regulatory Research In accordance with the provisions of 44 U.S.C.

3303a, the disposition request, including

3. MINOR SUBDIVISION amendments, Is approved except for items that

may be marked "disposltlon not approved" or

withdrawn* in column 10.

4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE

DATE ARCHIVIST OF THE UNITED STATES Deborah H. Armentrout, ORM j.ff 301-415~-7228*

6. AGENCY CERTIFICATION

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the

records proposed for disposal on the attached 3 page(s) are not now needed for the business of this agency or will not be

needed after the retention periods specified; and that written concurrence from the General Accounting Office, under the

provisions of Title 8 of the GAO Manual for Guidance of Federal Agencies,

is not required; 13 is attached; or C1 has been requested.

DATE SIGATURE OF CNAREPRESENTATIVE TITLE

Marg tA. janney, J 6 M/NS NRC Records Officer

7. 9. GRS or 10. Action

Item 8. DESCRIPTION OF ITEM AND PROPOSED DISPOSITION Superseded Taken (NARA

No. Job Citation Use Only)

Title: RESEARCH INFORMATION MANAGEMENT

SYSTEM (RIMS).

(See Attached Schedule)

RES PMDA Director ate

Office of General Counsel Date

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7/ U. S. Nuclear Regulatory Commission

RESEARCH INFORMATION MANAGEMENT SYSTEM (RIMS)

RESEARCH INFORMATION MANAGEMENT SYSTEM (RIMS)

The Research information Management System is a password protected database used to store and

manage a convenience copy of information about the Office of Nuclear Regulatory Research (RES)

procurement activities and associated funding in one system. RIMS provides an internal tracking system

providing high-level working information for use by the RES technical, procurement and budget staff.

RIMS contains information concerning project status and budget /finances for RES activities. The

official NRC records are contained in the Federal Financial System, (FFS) or in ADAMS or another

approved record keeping system.

44,,Inputs/Source Documents

t to RIMS is information contained in other NRC or RES information systems. Financial I 'jK• "

informr n (program values, commitments and 'obligations) is obtained from FFS (Federal Financial

System), and-"d curement information (project descriptions, associated deliverables, funding

documentation, an tatus) are obtained from records in ADAMS or another NRC recordkeeping N,,,Iv i v\ ,

system.-

Disposition: TEMPORARY. Ip to RIMS are cut off after data entry and the inputs are verified

to be correct. The information may be oyed at cut off or when no longer required for business

purposes. [GRS 20, Item 2.b] - ).-, jV--vl 1. :

2) Master File.

Information contained in RIMfS includes:

0 Financial Information

* Budget allocation

* Committed and obligated funds

* Procurement

o Contractor or Agency (e.g., DOE)

" Commercial contract number or DOE work order number

* Job Code Number

" Dates of performance

* Scope of Work

* Project Status and Deliverables

0 Project Manager Name and Contact information

,* Project Schedule

* Deliverables

Disposition: TEMPORARY. Cut off data related to each project when its contract is closed.

Destroy the information 2 years after cut off,

3) Outputs -- System Reports

Reports created from the information in RIMS are used for the administration of the RES programs.

Standard reports are available in the following focus areas:

" Planning,

* Financial,

* Administrative, and

Change Request.

Disposition: TEMPORARY. Cut off and destroy when no longer required for business purposes.

5/22/2008 NR CFina)_RIMS_Schedulc-5-22-08 doc

17:S T GOOE-10--Tl-f
•4) RIMS System Documitation

stem Documentation has been developed for RIMS in accordance with NUREG/BR-0167,

"So e• Quality Assurance Program & Guidelines". The following work products are typical of the

document n developed and stored in Rational ClearCase.

" Data i tionary * Project Action Plan

o Build and tallation Instructions 0 Project Charter

* Logical Desi 0 Tactical Integration Plan

o Online Help o Test Plan 4

* Operational Support G e * Training Material . . i\ U.J

* Physical Design 0 User Guide

Disposition: TEMPORARY. Retain current re ions of these records in a controlled repository

(e.g., Rational ClearCase or ADAMS) until develop t is complete and the software is operational.

Transfer the final approved versions and subsequent revi Ins of these documents to ADAMS, or

other currently approved record keeping system, in a format eptable to the ADAMS

Administrators and Records Officer. Destroy or delete when doc ents are superseded or obsolete or

upon the authorized deletion of the master file or database. [GRS 20, 11 a] &--,. ý}--•lI ) i .,

5/22/2008 3 NRCFinaiRIhMSSchedule-5-22-08.doc

d0'0 ,- 0.'E':ST SOOE-80-YIf
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Attachment A -- RESEAKtxCH INFORMATION MANAGEMENT STEM

BACKGROUND:

RIMS is a convenience tool that supplies information to the RES staff related to the financial status of

their projects, the procurement status and provides information related to project deliverables for procured

work. The information is manually transferred from other NRC electronic record keeping systems to

RIMS for use by RES staff to monitor and status their work.

0 Procurement Project Files, Status and Deliverables - Project Manager's files or ADAMS

a Budget-FFS

The official NRC records themselves are contained in the recordkeeping systems discussed above.

Reports may be created from the information in RIMS that are used for the administration of the RES

programs. Standard reports are available in the following focus areas (sample reports):

" Planning

- Commitments/Obligations Report by Funds Source

- Detailed Planning Report

- Project Managers and Projects

o Financial

- Alpha/Numeric Job Code List

- 3 Year Budget (Detail and Summary)

- Contract Type by Organization

- FFS Year-To-Date Payments

- Licensee Fee Codes Summary

- Uncommitted Detail Reports (sorted several ways) - Unexpended Obligations (with and without Closeouts)

* Administrative

- Access rights

- Contractors List

- Staff sorted by Last Name

o Change Request.

- PFroject Change Requests (Full List or Selected) - OPER Amount Change Requests (Full List or Selected)

RIMS was developed using Paradox in the early 1990s. RIMS is scheduled to be-replaced in FY2010

with a collaboration system containing project schedules and status and the financial and procurement

information currently contained in RIMS. The system will be developed using SharePoint or a similar

tool and will provide an automatically updated resource for the RES staff to use in monitoring their

activities.

Dates: Data collected since the early 199Qs

5/22/2008 ,N RCFinaI_RIM S ScheduIe-5-22- 08.doc

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