) )

REQUEST FOR RECORDS DISPOSITION AUTHORITY LEAVE BLANK (NARA Use Only)

TO: NATIONAL ARCHIVES AND RECORDS ADMINISTRATION JOB NUMBER

WASHINGTON, DC 20408 . . . - /'/- 0 -/

1. FROM (Agency or establishment) DATE RECEIVED

U.S. Nuclear'. Regulatory Commission &/ 0o/ '

2. MAJOR SUBDIVISION or PROGRAM NOTIFICATION TO AGENCY

Office of Small Business'and Civil Rights in accordance with the provisions of 44 U.S.C.

3303a, the disposition requ'est, including:

3. MINOR SUBDIVISION amendments, isapprovd except for items that,

may be marked "disposition not'approved,' or.

.withdrawn' i. column_.!0.

4. NAME OF PERSON WITH WHOM TO CONFER 5 TELEPHONE - DebrahH. rmetrutCRM tbt/DATE ARCHIVIST OF THE UNITED STATES D . e ri o e rn h r o t , C R M3 0 1 -4 1 5 -7 2 2 8 1 ? -h. • , Is ý ý b , A,. _ .

6. AGENCY CERTIFICATION

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the

records proposed for disposal on the attached page(s) are not now needed for the business of this agency or will not be needed

after the retention periods specified; and that written concurrence from the General Accounting Office, under the provisions of

Title 8 of the GAO Manual for Guidance of Federal Agencies,

9 is not required; El is attached; or El has been requested.

DA•TE. SIGATURE OF GENCY I.4,, REPRESENTATIVE TITLE

Marret A. JannL NRC Records Officer

7. ,- 9. GRS or 10. Action

Item 8. DESCRIPTION OF ITEM AND PROPOSED DISPOSITION Superseded Taken (NARA

No. . Job Citation Use Only)

Title: MD-715"Database

.(See Attached Schedule)

Offici o alo sl tth Date

Office of General Counsel Date
) )

U. S. Nuclear Regulatory Commission

MD-715 DATABASE (MD-715)

DRAFT

MD-715 DATABASE ('MD-715)

The MD-715 Database is a password protected programs used to download NRC personnel demographic

information from the Federal Personnel Payroll System (FPPS) database and convert it into a form that is

used to create an annual report for the Equal Employment Opportunity Commission (EEOC) and internal

status reports. These reports provide the information that allows the NRC to support the goals of the

NRC's Comprehensive Diversity Management Plan. MD-715 was developed by Lockheed Martin for the

NRC.

MD-715 consists of a collection of queries used to select and load specific information into an Access

database, which in turn is used to create reports in Excel that provide the detail used to manage and status

the NRC's equal employment opportunity program used to prepare reports required under the authority of

Executive Order 11478 as implemented in EEOC Management Directive MD-715. The MD-715

database and information are not publically accessible.

-puets/Soue Documents

sC's employee demographic information is obtained from scripted queries from

67(R S the NRC's personnel sy is currently Federal Personnel Payroll System (FPPS).

20/1 C Dispoi TEMPORARY. The, demographic data is er MD-715 datais downloaded

loading the master file.

2) Master File

Demographic information is obtained as a periodic snapshot at the end of the fiscal year and placed in

MD-715 includes:

0 Individual Categorization

0 Sex

* Ethnicity

* Identified targeted disability

* Employment status (e.g., employee or contractor)

* Performance awards

* NRC Organization

Disposition: TEMPORARY. Cut off each year's data at the end of the fiscal year. Destroy the

annual data 2 years after cut off.

3) Outputs

MD-715 provides input to the annual EEOC report and internal supplemental reports. Reports are

produced by the Office of Small Business and Civil Rights.

a. Published Annual MD-715 Report to the EEOC

Disposition: TEMPORARY. Submit EEOC Report to ADAMS or other approved

recordkeeping system. Cut off at the close of the fiscal year and destroy 20 years after cut

off.

4/24/2008 2 NRCFinaIMD715_Schedule-4-24-08.doc
b. Internal Quarterly and Annual MD 715 Reports

Monthly and Quarterly reports issued internally to the NRC to the Office Managers to track

each Office's progress towards meeting Diversity Program goals.

Disposition: TEMPORARY. Submit Annual and Quarterly Internal Reports to ADAMS or

other approved recordkeeping system. Cut off at the close of the fiscal year and 'destroy 5

* years after cut off.

c. Internal Monthly MD 715 Reports

Reports created from the information in MD-715 are used to track each Office's progress

towards meeting Diversity Program goals.

Disposition: TEMPORARY. Cut off at the close of the fiscal year and destroy or delete.

D-715 System Documentation

An ort Guide has been prepared that provides instructions for processing information

from the FPPS thro n the data for submittal.

Disposition: TEMPORARY. Cut off when- ommissioned. Destroy 1 year after cut

2.yilOrie)off.

4/24/2008 3 NRCFinalMD715_Schedule-4-24-08.doc
) )

Attachment A -- MD-715 DATABASE

BACKGROUND:

MD-715 is a tool that facilitates the retrieval of selected information on NRC employees from the payroll

and personnel systems; as necessary to sort and display demographics as required for the reports to

EEOC. Queries in the system select and download this data into an Access database in several stages as

necessary to collect the full set of data. Reports are produced from the Access database and are exported

to Excel in a manner that generates the information necessary to manage and provide the reports. Data

for the current and one previous year is obtained to allow reports that compare progress towards meeting

EEOC and NRC goals. Snapshots of the data are taken after the close of the Fiscal year with the EEOC

report is released in early winter. Reports are created and published to the NRC Offices monthly,

quarterly and annually to highlight the demographics specifically for each Office.

The completed annual report submitted to the EEOC and the annual and quarterly internal reports are

entered into ADAMS or other approved recordkeeping system. The information in the MD-715 database

is considered working information.

The Program Authority for MD-715 is Executive Order 11478 and EEOC Management Directive MD715.

Dates: The MD-715 database system was first used in creating the EEOC report in 2005 from the FY2004

data snapshot.

4/24/2008 NRCFinal_MD715_Schedule-4-24-08.doc