REQUEST FOR RECORDS DISPOSITION AUTHORITY L

LEAVE BLANK (NARA Use Only)

TO: 'NATIONAL ARCHIVES AND RECORDS ADMINISTRATION, JOB NUMBER

WASHINGTON, DC 20408 ////- / - 6 ? /4

1, FROM (Agency or establishment) DATE RECEIVED

U.S. Nuclear Regulatory Commission / ,

2.• MAJOR SUBDIVISION or PROGRAM NOTIFICATION TO AGENCY

Office of Federaland State Materials and Environmental- In accordance with'the provisions of 44 U.S.C.

Management Programs (FSME) 3303a, the disposition request, including

amendmehts,-is ýppro6ved except for items that

may be marked !'disposition not approved" or 3. M INOR SUBDIVISION..-- ."withdrawn" in column 10.

4. NAME OF'PERSON.WITHWHOM TOTCOAFER 'I5.ST OELEFIHONE

Deborah H2..Armentrout, • " . . ....... CRM.• ." . 301-415-7228. ..- DATE" '•-' - ARCHIVIST OF ,, THE UNITED ,:/d•r,& STATES

6. AGENCY CERTIFICATION

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the

records proposed for disposal on the attached page(s) are not now needed for the business of this agency or will not be needed

after the retention periods specified; and that written concurrence from the General Accounting Office, under the provisions of

Title 8 of the GAO Manual for Guidance of Federal Agencies,

0 is not required; El is' a:ttached; or El has been requested.

DATE SIGNATURE OF N EPRESENTATIVE/ .TIl

(a 'Janney• .M.NS. NRC Records Officer

7. -10

7 .. 9. GRS or: 10. Action

Item 8..DESCRIPTION OFITEM AND'PROPOSED DISPOSITION " Superseded Taken (NARA

! No. Job Citation " Use Only)

Title: LICENSE TRACKING SYSTEM (LTS) and WEB-BASED . .

LICENSING (WBL)

(See Attached Schedule)

FSME PMDA Director Date

Office of General Counsel Date

'Arvv 11M6? ///S I
U. S. NuclearRegulatory Commission

LICENSING TRACKING SYSTEM (LTS) and Web Based Licensing (WBL)

LICENSING TRACKING SYSTEM (LTS) and WEB-BASED LICENSING (WBL)

The LTS supports the process of licensing and inspection of the use of byproduct, source and special

nuclear materials (SNM) in non-reactor applications, such as medical, academic, industrial, fuel cycle,

and spent fuel uses. It provides a full.database for materials licensing and inspection records for the

licensees managed by the NRC only. Similar information for licenses that are managed by other Federal

Agencies, Agreement States and Native American Tribal governments are maintained separately. LTS

tracks each Materials Specific Licensing application from receipt through completion and termination. A

web-based modification to LTS, Web Based Licensing (WBL), is in development and is planned to be

operational in FY10. WBL will improve the licensing processes, support inspections and reciprocity with

the Agreement States, and provide access to other government agencies for authorization verification.

WBL will be designed and implemented using a COTS product, LicenseEase.

The WBL/LTS assists in managing the licensing of these license records, which are scheduled as

permanent records by N1-431-00-13, Items 6.a, 6.b, 6.c, 6.d and 6.e, "Fuel Facilities, Transportation,

Byproduct, Source, Special Nuclear Material Docket Files" [NUREG-0910, Part 17, Item 6 (pages

2.17.10 through 2.17.20)].

us/Source Documents

License ation is verified by the NRC project manager and data entry is performed by each r•: e. , "I" NRC Region and the originals or the copies of the submitted applications or renewal notice ,O•"

forms. The inforiation within L is updated on a real time basis. The record copies of the A ell

source documents are maintained in AD authorized record-keeping system.

Disposition: TEMPORARY. Information used to provide input to -off after data entry

and verified to be correct and transferred to the NRC Document Processing Center to

ADAMS or other approved record keeping system. . v - .

2) Master File

Information contained in LTS includes:

License Information

* License Number and Type

* Licensee Name and Contact Information

* Licensee Address,

* Licensed Material Types, Proposed Uses, and Quantity Limits

* Use Location(s),

* License Status (Active or Terminated)

Disposition: TEMPORARY. Cut off License Information files when the license or certificate

is terminated and mark the license as Terminated. Delete / destroy the license information 20

years after cut off and when no longer required for business reasons.

3) Outputs

This system provides input to the Material Annual Fee (MATANN) system, annual published reports,

and periodic license action status reports which are updated monthly and available to the public on

the NRC public website. In addition, general information on licensee status (e.g., construction,

active, decommissioning, terminated, etc.) and location is available for certain license types On the

NRC public website. This general information is obtained from LTS/WBL or other agency systems

such as ADAMS. Any record copies of reports and information posted on the NRC website are

maintained in ADAMS, or other approved NRC record keeping system.

5/5/2008 2 N RCFinal- Licensing Tracking Systcm-4-24-08,doc
a. Information provided to MATANN system

Licensing addresses and billing information submitted electronically to the Material Annual

Fee System (MATANN) used to prepare annual or quarterly invoices. [The actual billing is

performed by FEES.]

Disposition: TEMPORARY. Destroy the data set after transfer to MATANN, and when no

longer required for business purposes.

11-Adhoc System Reports Ap •r CIV/a

Rep the inýformation in LTS/WBL used for the administration of the . r

Materials License prog~rTns: for various published reports, as needed. • -, ; v ,' r

Disposition: TEMPORARY. Cut off and destroy when no longetiqie for business

purposes. & N 2 0 -A4e

c. NRC Web information

Reports and information published on the NRC Web for use by the NRC staff, licensees, and

the public.

Disposition: TEMPORARY. Cut off and destroy when replaced on the web pages and no

longer required for business purposes.

4) LTS/WBL System Documentation

System Documentation has been developed for LTS in accordance with NUREG/BR-0 167, "Software

Quality Assurance Program & Guidelines". The following work products are typical of the

documentation developed and which are developed in Rational ClearCase. System documentation for

WBL will be similar in scope when it is developed.

* Data Dictionary

* Build and Installation Instructions

* Logical Design

* Operational Support Guide

* Physical Design

* Training Material

" User Guide

a-.- urrent Versions of the Documentation Apr

Dispositi*on: TE Y. Retain current revisions of these records in a controlled

repository (e.g., Rational Clear a DAMS) until development is complete and the A

software is operational. Transfer the final app - ersions and subsequent revisions of

these documents to ADAMS, or other approved record keeph"tng-&v.,em, in a format i,.,

acceptable to the ADAMS administrators and Records Officer. Cut off'•h edocuments

are superseded. Destroy 1 year after cut off. 6R&q. 2- 0i)

-- •--~a System Documentation ^ppiroDisposition: TEMPORARY-.- -fff-u when LTS or WBL is , J.x.j

decommissioned. Destroy or delete the information •'f•=- 2 yea' ez f. &ir s 2-0/ (i)

5/5/2008 3 N RCFinal- Licensing Tracking Systemn-4-24-08.doc
Attachment 1

LICENSING TRACKING SYSTEM (LTS) and WEB-BASED LICENSING (WBL)

BkCKGROUND

LTS records information concerning the applications, licenses and certifications, including amendments

and the related documentation. Licensees submit the requested information, along with the associated fee

payment, to the NRC for approval using an appropriate NRC Form, as follows:

* Form 313, "Application for Materials License"

* Form 314, "Certificate of Disposition of Materials"

LTS provides a source of information concerning licensing of the non-reactor use of nuclear byproduct,

source and special nuclear materials. LTS provides summary information on these licenses that can be

used to create reports and to manage the licensing process. LTS also provides information pertaining to

billing and addresses to the MATANN system for NRC licensees. The LTS/WBL was developed and is

maintained for the NRC by a contractor.

Documents associated with the Licenses in LTS, such as exempt distribution device transfer reports and

license related and inspection communications, are scanned and entered into ADAMS, or other approved

record keeping system. These records in ADAMS are permanent records scheduled under.N1-431-00-13,

Items 6.a, 6.b, 6.c, 6.d and 6.e, "Fuel Facilities, Transportation, Byproduct, Source, Special Nuclear

Material Docket Files" [NUREG-0910, Part 17, Item 6 (pages 2.17.10 through 2.17.20)].

The Program Authority for LTS/WBL is 10 CFR 30, 10 CFR 40, 1OCFR70 and 10CFR72. Additional

guidance on the process for obtaining and renewing materials licenses is available in the appropriate

Volume of NUREG-1 556, "Consolidated Guidance about Materials Licenses", and Division 10 of the US

NRC Regulatory Guides.

Dates: Data ranges from beginning of NRC to present

5/5/2008 NRCFinal- Licensing Tracking Systemn-4-24-08.doc