REQUEST FOR RECORDS DISPOSITION AUTHORITY LEAVE BLANK (NARA Use Only)

TO: NATIONAL ARCHIVES AND RECORDS ADMINISTRATION JOB NUMBER

WASHINGTON, DC 20408 .All- '-3/-oý-J&

1. FROM (Agency or establishment) DATE RECEIVED /./

U.S. Nuclear Regulatory Commission 7 A

2. MAJOR SUBDIVISION or PROGRAM NOTIFICATION TO AGENCY

Office of Nuclear Reactor Regulation In accordance with the provisions of 44 U.S.C.

3303a, the disposition request, including

3. MINOR SUBDIVISION amendments, is approved except for items that

may be marked "disposition not approved" or "withdrawn" in column 10.

4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE

Deborah H. Armentrout, CRM 301-415-7228 DATE ARCHIVIST OF THE UNITED STATES

D H e C1 2- -

6. AGENCY CERTIFICATION

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the

records proposed for disposal on the attachedpage(s) are not now needed for the business of this agency or will not be needed

after the retention periods specified; and that written concurrence from the General Accounting Office, under the provisions of

Title 8 of the GAO Manual for Guidance of Federal Agencies,

0 is not required; U is attached; or El has been requested.

DATE SIGNATURE OF AGENCY REPRESENTATIVE TITLE

/0 (o'"1-Margaret A. Janney, CRM/NS NRC Records Officer

7. 9. GRS or 10. Action

Item 8. DESCRIPTION OF ITEM AND PROPOSED DISPOSITION ' Superseded Taken (NARA

No. Job Citation Use Only)

Title: Reactor Programs System

(See Attached Schedule)

NRR PODA Dire torus Date

Office of General Counsel Da'te

6/19/2008 I NRCFinal-RPS Schedule SF-1 15 (4-7-08).doc
U. S. Nuclear Regulatory Commission

REACTOR PROGRAMS SYSTEM (RPS)

REACTOR PROGRAMS SYSTEM (RPS)

RPS supports the NRC mission and strategic goals by providing the capability for planning, scheduling,

conducting, reporting, and analyzing inspection activities at nuclear power reactors and other facilities

handling radioactive materials in the United States. It is used as a tool for implementing the policy and

inspection guidance for Programs assigned to the NRC regional offices and assesses the effectiveness and

uniformity of the Region's implementation of those programs. It is used to plan and schedule licensing

and other regulatory activities and provides information supporting the NRC's license fee collection

process for the facilities.

RPS provides a concise record of activities associated with the regulation of power reactors by the NRC.

RPS contains no unique records, and there is no public access to RPS.

'TIputs/Source Documents

"-AlLicensee Identification Data

rmation is obtained from reports and applications received from licensees.

b) Inspe n and Inspection Planning Activities

Imported fr standard plans for inspections and customized to meet.the specific needs of

the license or the - e7ction activity.

c) Inspector Identity NRR and regional staff ente a on schedules and work assignments. NRC employees enter

the number of regular and non-re 'hours worked into the agency's time & labor system (HRMS). Actual labor hour data is cop o the RPS client server data base. '/ Vo3

d) Additional RPS information is entered manua responsible project managers and staff by,

based on the scope of the inspection activities and c letion of these activities. -V, ,'V,2riDisposition: TEMPORARY. Information used to provide input to cut off after data has t-e -cke

been entered and the information is verified to be correct. The input, and sou r ocuments are

transferred to the NRC Document Processing Center for entry into Agencywide Do ents Access

oc mnts ar e ss..

and Management System (ADAMS) or other appropriate recordkeeping system after cut After

entry into the recordkeeping system, the documents are destroyed in accordance with the appro te

approved records schedule. 7-rP.AV- , o m

2) Master Files

Information managed within RPS, includes:

a) Licensee Identification Data

0 General information (Docket Number, Site and Unit, Location, Owner, Contacts)

* Facility characteristics (e.g., Manufacturer, Licensee, Power Rating, Designer)

* Licenses (Type, Expiration, Status)

b) Inspection Activities (Planning and Findings)

0 Inspection Program Element (IPE)

* Inspection Procedures

0 Inspection Documents (ML number references and dates)

* Previous Findings Closeout

* SALP and Performance Indicators Information

0 Construction Inspection Information Management

* Safety Issues Management

c) Staff Identity (Name, Organization, Actual Hour Data)

7/25/2008 NRCFinaI-RPS Schedule SF-I 15.(7-7-08).doc
Disposition: TEMPORARY. Maintain the infornation in the RPS tables for as long as the

NRC administers the licensing and inspection of Nuclear Power Plant Facilities. Cut off

when the function is terminated or RPS is decommissioned. Transfer the information to the

successor system and delete or destroy the RPS tables I year after cut off.

3) Outputs

Data can be retrieved using any of the fields in the database. No information in RPS is publically

available.

a) System Reports

Standard reports are identified in Attachment 4. Reports created from the information in RPS

are used for the administration of the power reactor licensing programs..

Disposition: TEMPORARY. Cut off and destroy when no longer required for business

purposes.

b) Electronic Information Transferred to FEES

An.electronic file is prepared from the RPS data and is submitted to FEES {OCFO] and used

to compile quarterly contract costs as input to invoice Licensees.

Disposition: TEMPORARY. Cut off and destroy when no longer required for business

purposes.

4) RPS System Documentation

System Documentation has been developed for RPS in accordance with NUREG/BR-0167, "Software

Quality Assurance Program & Guidelines." The following work products are typical of the

documentation developed and which are stored in Rational ClearCase.

* Data Dictionary " Project Action Plan

" Build and Installation Instructions 0 Project Charter

* Logical Design 0 Tactical Integration Plan

* Online Help 0 Test Plan

9. Operational Support Guiide 0 Training Material

9* Physical Design 0 User Guide

a -Current Versions of the Documentation

Retain c vrevisions of these records in a controlled repository (e.g., Rational Suite or

ADAMS) until dev ýent is complete and the software is operational. Transfer the final Apffrva

approved versions and subse-q eviions of these documents to ADAMS or other 6ý

approved record keeping system in a fo ceptable to the ADAMS administrators and Ayjý;V'yr

Records Officer.

ers stoy I Yeeded Disposition: TEMPORARY. Cut off when the documents are superse e destroy I

year after cut off. @ , P, •7-

-T)- -Fin*I--Sgy te u m entatio n

Disposition: TEMPORARY. Cut off when RPS is decomnlmi,`ssioned- uT vi-edA.

Destroy I year after cut off. c2-o/1 i 1 

mQ •e -

7/25/2008 3 NRCFinaI-RPS Schedule SF-1 15 (7-7-08).doc
ATTACHMENT I

Background:

RPS was developed to fulfill power reactor regulation program requirements that evolved over several years

starting in the mid-1990s. The initial issues to be included were identified in 1995 with both the staffs and

GAO's findings relative to the lack of diagnostic capability concerning-information contained in inspection

program reports.

Although RPS satisfies critical requirements for improved information management and analytical capabilities

performed as part of reactor regulatory activities and security, no Federal records are uniquely maintained in the*

system; the actual records are maintained in ADAMS or other approved record keeping system. RPS is the

NRC's system that collects information once, at the source, and integrates information supporting both

inspection and licensing for analysis. RPS provides an integrated methodology for planning, scheduling,

conducting, reporting, and analyzing reactor inspection, licensing and other reactor regulatory activities. RPS

does not contain vital records.

A basic premise of RPS is the central maintenance of common files, with a single point of data entry and sharing

of information so that data can be entered once and used throughout any process where needed. RPS .provides

information that is consistent, reliable, and readily accessible to approximately 1,000 staff in NRC headquarters

and regional offices. The RPS database includes inspection and licensing information, plant performance

indicators, inspection follow-up items, safety issue data, NRC staff data, facility characteristics, and other

reactor regulatory data. RPS improves information sharing that in turn decreases response times and improves

the quality of decision making related to nuclear power reactor facilities in the United States.

RPS incorporated and streamlined the functions which were previously performed by the following systems:

" Master Inspection Planning System 0 Regulatory Information Tracking System

(M[PS), (RITS),

" Facility (docket) file. 0 Inspection Follow-up System (IFS),

* Safety Information NETwork (SINET), • Plant Issues Matrix (PIM),

• Workload Information and Scheduling 9 Systematic Assessment of Licensee

System (WISP), Performance (SALP),

Data in these prior systems were transferred to the appropriate RPS Module. RPS also includes additional

functions, which were not part of the above systems, and provides an interface to the Human Resources

Management System (HRMS).

RPS reports are used to monitor the implementation of the policy and inspection guidance for programs assigned

to the NRC regional offices and to assess the effectiveness and uniformity of the region's implementation of

those programs. They assist in planning and scheduling licensing and other reactor regulatory activities. RPS

reports satisfy increasing and critical requirements for improved information management and analytical

capabilities associated with reactor regulatory activities. Hardcopy reports are not routinely maintained and are

destroyed when no longer needed. The Program Authority for RPS is the Energy Reorganization Act of 1974

(P.L. 93-438 as amended), 10 CFR 50 and other NRC guidance documents including, but not limited to:

o Atomic Energy Act of 1954, as Amended (P.L. 83-703)

* Reorganization Plan No. 1 of 1980 (NRC)

The RPS web site is located at http://ntrlO.nrc.gov/rps/usg/index.html.

Dates: Data in RPS dates from 1989. Information captured in previous systems was transferred to RPS as it

became operational; information has not been removed from RPS, but has been retained.

7/25/2008 NRCFinal-RPS Schedule SF-1 15 (7-7-08).doc
ATTACHMENT 2

Reactor Programs System (RPS) Subsystems:

Acronym Name Use ID Number

RPS RPS Common Module Central RPS Module provides access to RPS 9709

Database data and functions

RPS/ IP Inspection Planning Used by regions to plan inspections. 9709-1

Module (IP)

RPS/ TRIM Time Resource Inventory Used by NRR for planning and scheduling 9709-2

Management Module work in NRR including opening, closing

TACS and scheduling individual work.

RPS/ IPC Inspection Planning Cycle Maintains the states of the inspection cycles 9709-3

Module at docketed facilities.

RPS/ WAS Inspection Procedure Maintains a list of currently approved 9709-4

Authority System Module inspection procedures.

RPS/ IRTS Inspection Report Tracking Creates standard inspection report 9709-5

System references. (prey. 1205)

RPS/ fR Item Reporting Module Maintains the inspection. Follow-up items 9709-6

from inspections at docketed facilities

RPS/ SAM Security Access Method Security module which controls access by 9709-7

Module users to modules of the client-server systems

at the NRC (RPS, OLTS, AMS, etc.)

RPS/ Tables Module Utilities used to maintain systems tables in 9709-8

TABLES the client server database including the staff

file and the facilities file

RPS/ Reports Module Module which contains all of the reports 9709-9

REPORT from the RPS modules including

Performance measures.

RPS/PM PerformanceMeasures Reports generated from the RPS data. 9709-10

Module

RPS/ROP Reactor Oversight Process Maintains performance indicator and other 9709-11

data from the RPS database on the internal

and external web

RPS/ Utilities Tracks Financial and Budget details and 9709 -12

NRCUTIL associated Job Code Numbers (JCNs).

Tracks docket-related fee billable outside

contract costs by month, job code number,

docket and TAC. Quarterly reports on

contract costs are provided to Fees Billing

RPS/ SIMS Safety'Issues Management 9709-13

System

RPS/ Construction Inspection Supports the Part 52 Licensing process. 9709-14

CIPIMS Program Information (prev.

Management System 20050009)

7/25/2008 N7RCFinal-RPS Schedule SF-I 15 (7-7-08).doc
ATTACHMENT 3

RPS Interfacing Systems

System

Acronym Name Number

TACS Technical Assignment Control System 1208

LTS Licensing Tracking System 1266

FEES Fees 1289

PMNS Public Meeting Notice System 20040038

CMSW Case Management System - Web 20050012

ROE Reactor Operating Events 3594

EATS Enforcement Action Tracking System 6029

HFIS Human Factor Information System 81009

O1MIS AND Office of Investigations Management Information System 9719

OIMISWIN

OLTS Operator Licensing Tracking System A0048

GLTS General Licensing Tracking System B0041

HRMS Human Resources Management System E0003-1,

(prev. 9709-C)

CAS Cost Accounting System E0003-2

EPM Enterprise Project Management [NRO] 20060087

These systems are scheduled separately

17/25/2008 NRCFina!-RPS Schedule SF-I 15 (7-7-08).doc
ATTACHMENT 4

Types of RPS Reports

The Reactor Programs System (RPS) REPORTS application is intended to provide users with a centralized

mechanism for obtaining report data from many of the systems included in the RPS application. The REPORTS

application produces reports for the following report categories:

• lIP (Inspection Planning)

• IPAS (Inspection Procedure Authority System)

• IPC (Inspection Planning Cycle)

• IR (Inspection Reporting)

* IRTS (Inspection Report Tracking System)

* PM (Performance Measures)

* RITS (Regulatory Information Tracking System)

* TABLES

• WITS (Work Items Tracking System)

For example, the following 29 standard reports can be created from the Inspection Planning report menu.

Similar listings of standard reports are available from the other report categories.

* IP Site Activity Timeline (GANTT) Report (1) - Provides either a 3-month or 12-month Inspection

activity timelirie per Site. The report is available in either summary or detail format. Results may be sorted

by Site (the default) or Activity start date.

" IP Resource Activity Timeline by Individual (GANTT) Report (2) - Provides either a 3-month or 12-

month timeline of activities performed by an Organization staff member. The report is available in either

summary or detail format. Results are sortedby last name of staff member.

" IP Resource Activity Timeline by Organization (GANTT) Report (3) - Provides either a 3-month or 12-

month timeline of activities performed by an Organization. Results may be sorted by start date (the

default) or by Organization number and staff last name.

IP Outage/INPO Activity Timeline (GANTT) Report (4) - Provides a 12-month timeline of INPO and

outage activities scheduled for a Region. Results are sorted by activity start date.

IP Team Inspection Timeline (GANTT) Report (5) - Provides a 12-month timeline of Inspection

activities per Site. The report is available in either summary or detail format. Results are sorted by Site and

activity start date.

IP Major Activity Timeline (GANTT) Report (6) - Provides a 12-month timeline of Inspection activities

per Site. The report is available in either summary or detail format. Results are sorted by Site and major

activity code.

IP Organization Schedule Report (7) - Provides a weekly breakdown of activities performed by

Organization staff over a period of 16 weeks. The report is divided into two parts: Part A has the data for

the first eight weeks and Part B has the data for the second eight weeks. A graph options has also been

added that provides a graph illustration of the major activities at the beginning of the report. The report is

available in either summary or detail format. Results may be sorted by Organization (the default) or by the

staff member last name.

* IP Site Schedule Report (7a) - Provides a weekly breakdown of activities performed at a Site over a period

of 16, 32, 48, or 64 weeks. The report is available in either summary or detail format. Results are sorted by

the staff member last name, with the option to sort by Organization.

" IP Individual Schedule Report (7b) - Provides a weekly breakdown of activities perforned at a Site over

a two-week period. The report is available in either summary or detail format. Results are sorted by staff

member last name.

" IP Individual Schedule (2-wks) Report (7c) - Provides a weekly breakdown of activities performed at a

Site over a two-week period. The report is available in either summary or detail format. Results are sorted

by staff member last name.

* IP Site Activity Detail Report (8) - Provides a list of activities, participating staff members, and scheduled

hours spent per activity at a Site. Results are sorted by Site and Activity start date.

7/25/2008 NRCFinal-RPS Schedule SF-1 15 (7-7-08).doc
" ITP Actual Hours by Procedure/TI/TAC Report (9) - Provides a list of regular/OT hours spent per

Docket. Results may be sorted by Site and report number (the default) or by Site and Procedure/temporary

instruction (TI)/Technical Assignment Control (TAG) system number.

IP Actual Hours by Inspection Report Summary Report (10) - Provides a list of regular/OT hours spent

per Docket. Results are sorted by Site, report number, Procedure and IPE.

IP Functional Area to 1PE Detail Report (11) - Provides a breakdown of authorized/scheduled/actual hours

spent per IPE code per IPC area at each Site. The report is available in either summary or detail format.

Results are sorted by Site.

IP Functional Area Facility Summary Report (12) - Provides a breakdown of

authorized/scheduled/actual hours spent per functional area code per Facility. Results are sorted by Site.

IP Functional Area to IPE Regional Summary Report (13) - Provides a breakdown of

authorized/scheduled/actual hours spent per IPE code per Region. IPE codes are grouped into three

categories: Baseline, Generic Inspections, and Regional Initiatives. Results are sorted by IP Functional

Area code.

IPE Facility Summary Report (14) - Provides a breakdown of authorized/scheduled/actual hours spent per

IPE code per Facility. Results are sorted by Facility.

IP Procedure to IPE Regional Summary Report (15) - Provides a breakdown of

authorized/scheduled/actual hours spent per WE code per Procedure. Results are sorted by Procedure

number.

* IP Procedure Summary by IP Functional Area Report (16)- Provides a summary of scheduled/actual

hours spent and completion status information of Procedures per IPC area code. The report is available in

either summary or detail format. Results are sorted by Facility and IP Functional Area code.

* IP Procedure Summary by IPE Report (17) - Provides a summary of scheduled/actual hours spent and

completion status information of Procedures per WE code. The report is available in either summary or

detail format. Results are sorted by Facility and WE code.

* IP Procedure Analysis by Procedure/IPE Report (18) - Provides an analysis of time spent per Procedure,

responsible Organization/staff, and Revised Oversight Process (ROP)/non-ROP sample status. Results may

be sorted by Procedure or Site/Facility.

* IP Procedure Analysis by TI Status Report (19) - Provides an analysis of time spent per Procedure,

responsible Organization/staff, and completion status information. Results may be sorted by TI Procedure

number or Facility.

* IP Functional Area Inspection Detail Report (20) - Provides detailed Functional Area information for

each Facility within each Site and Organization selected. Results may be sorted by Facility name, W

Functional Area code, and Procedure.

* IP Operator Licensing Exam Schedule Report (21) - Provides a schedule of exams being offered for

each Procedure, along with information about the location of the exam and the exam staff involved. This is

a four-part report: Part 1 provides detail on the exams offered per exam week; Part 2 provides summary

information sorted by date; Part 3 provides summary sorted by Site; and Part 4 provides summary sorted by

Region. Results are sorted by exam date.

IP Inspection/Activity Plan Report (22) - Provides a schedule of planned Inspection Activity for the

Docket selected. Results are sorted by planned start and end dates.

IP Planning Considerations Report (23) - Provides a list of planned action items for the Docket selected,

along with information on scheduling and responsible staff. This is a five-part report: Part I lists all open

actions from the Allegation Management System; Part 2 lists all open items from the IR item list report;

Part 3 lists all unscheduled procedures for the current assessment period; Part 4 lists all previously

scheduled procedures (with no actual hours charged) for the current assessment period; and Part 5 lists all

unplanned procedures for which hours have been charged. Results are sorted by Site.

IP Security Activity Plan Report (24) - Provides a list of security and safeguard inspection activities

scheduled for the selected Docket(s). Results are sorted by Docket and Inspection Activity code.

IP Activities Nearing4 Completion w/o Inspection Report (25) -- Provides a listing of site inspection

activities nearing completion that are not yet associated with an inspection report. This is a three-part

report: Part I lists all ongoing activities that are due within three weeks of the current date; Part 2 lists all

ongoing activities that have an end date three weeks or greater from the current date; Part 3 lists all

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activities that are closed that have an end due date within three weeks of the current date. Results are

sorted by Facility and Inspection Activity code.

IP Resource Usame Report (26) - Provides a total of hours expended per activity over a selected time

period. The report can be produced in two formats: a regional comparison, which provides separate totals

according to whether a site has a single unit or multiple units, or a site-by-site comparison, which shows the

hours expended per activity at each individual site. Results may be sorted by the Activity code and by

either number of units per Site or Site name.

7/25/2008 NRCFinal-RPS Schedule SF-1 15 (7-7-08).doc