REQUEST FOR RECORDS DISPOSITION AUTHORITY LEAVE BLANK (NARA Use Only)

TO: NATIONAL ARCHIVES AND RECORDS ADMINISTRATION JOB NUMBER B

WASHINGTON, DC 20408

1. FROM (Agency or establishment) DATE RECEIVED

U.S. Nuclear Regulatory Commission /0

2. MAJOR SUBDIVISION or PROGRAM NOTIFICATION TO AGENCY

Office of Federal and State Materials and Environmental In accordance with the provisions of 44 U.S.C.

Management Programs (FSME) 3303a, the disposition request, including amendments, is approved except for items that

may be marked "disposition not approved" or 3. MINOR SUBDIVISION "withdrawn" in column 10.

4. NAME OF PERSON WITH WHOM TO CONFER 5. TELEPHONE

DATE ARCHIVIST OF THE UNITED STATES

Deborah H. Armentrout, CRM 301-415-7228 1 1-1(. ,* - .1.,-- b) , -f- ---

6. AGENCY CERTIFICATION

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposition of its records and that the

records proposed for disposal on the attachedpage(s) are not now needed for the business of this agency or will not be needed

after the retention periods specified; and that written concurrence from the General Accounting Office, under the provisions of

Title 8 of the GAO Manual for Guidance of Federal Agencies,

. is not required; El is attached; or LI has been requested.

DATEj SIGNATURE OF AGENCYý,FEPRESENTATIVE' TITLE

t C C.Ma Nney,- SM NRC Records Officer

7. 9. GRS or 10. Action

Item 8. DESCRIPTION OF ITEM AND PROPOSED DISPOSITION Superseded Taken (NARA

No. Job Citation Use Only)

Title: Reciprocity Tracking System (RTS)

(See Attached Schedule)

FSME PMDA Direct6r Date

Office of General Counsel Date

AF4J.L
U. S. Nuclear Regulatory Commission

RECIPROCITY TRACKING SYSTEM (RTS)

DRAFT

RECIPROCITY TRACKING SYSTEM (RTS)

The RTS is used to track reciprocity license requests and their approvals.

RTS is an NRC-wide enterprise system. RTS documents requests for reciprocity and approval status for:

* Situations where one Agreement State's licensee desires to perform, licensed activities in either:

* Non-Agreement States

-Another Agreement State

* Areas of exclusive Federal jurisdiction

* Federal offshore waters

* Situations where a Federal licensee desires to work in an Agreement State jurisdiction.

Inputs/Source Documents

The RTS information is entered manually from NRC Form 241 supplied to the NRC Regional Office

by the licensee after approval. The original Form 241 is subsequently transferred to the Regional

ADAMS Processing Center and entered into ADAMS, or other approved record keeping system.

Disposition: TEMPORARY. Information used to provide input to RTS is cut-off after data entry

and the RTS is verified to be correct. Forward the Form 241 to the Regional ADAMS Processing

Center for entry into ADAMS, or other approved record keeping system. tnJr,.ltjotion

2) Master File

Information contained in RTS includes:

* Licensee Information (Name, Address, License Number, and Contact Information)

* Type of work activity tobe conducted, including sealed source and device make and model

numbers, and dates to be performed

* Work Location, Client Name and Contact Information

0 License Status and Agreement State Issuing the License

* Certifying Official's signature

e Inspection Planning and documentation

9 Information describing fee payments and billing information

Disposition: TEMPORARY. Cut off reciprocity approval data at the end of the calendar year.

Destroy the entered approval data 5 years after cut off.

3) Outputs

Reports from RTS are used to manage the Application Review and Inspection processes and to

document the program activity.

a. Standard Detail Reports

RTS has standard reports available from the Menu system. Available reports include listings of

approved reciprocity licenses, including the time frames for the work, sorted by NRC region and

reports of inspections performed printed during the year.

Disposition: TEMPORARY. Cut off reciprocity approval data at the end of the calendar year.

Destroy the system reports 5 years after cut off or when they are no longer needed for business

reasons.

2/19/2008 2 Final - Reciprocity Tracking-SF I 15-(2-19-08).doc
b. Annual Activity Summary Reports:

3. Standard reports are also available tfiat summarize the activity during the calendar year.

Disposition: TEMPORARY. Print and cut off summary reports of the annual activity at the

end of the calendar year. Destroy 5 years after cut off.

Adhoc System Reports

Reports created from the information in RTS are used for the administration of the reciprocity

approval program. Typical reports may include listings of currently approved licensees (with

phone and fax numbers), and regional work activities for inspection planning.

Disposition: TEMPORARY. Cut off and destroy when no longer required for business

purposes. G-RS aO/l

9'RTS System Documentation

System Documentation has been developed for RTS in accordance with NUREG/BR-0 167,

"Software Quality Assurance Program & Guidelines". The following work products are typical of the

documentation that is developed in Rational ClearCase.

* Data Dictionary 0 Project Action Plan

* Build and Installation Instructions 0 Project Charter

* Logical Design 0 Tactical Integration Plan

* Online Help * Test Plan

* Operational Support Guide 0 Training Material

e Physical Design 0 User Guide

Current Versions of the Documentation

Disposition: TEMPORARY. Retain current revisions of these records in a controlled

repository (e.g., Rational ClearCase or ADAMS) until development is complete and the software

is operational. Transfer the final approved versions and subsequent revisions of these documents

to ADAMS, or an approved recordkeeping system, in a format acceptable to the ADAMS

administrators and Records Officer. Cut off when the documents are superseded. Destroy 5

years after cut off. GR$ 90/11 o. (6)

/Final System Documentation

Disposition: TEMPORARY. Cut off when the RTS is decommissioned. Destroy 5 years after

cut off. GR - /110)

2/19/2008 Final - Reciprocity Tracking-SFI 15-(2-19-08).doc