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### AIRPORT COMMISSION MEETING REGULAR BUSINESS MEETING 

## May 14,2014 

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In Attendance: 

### Commissioners Tom Wynne, Chairman, Mark Ryan, Vice Chairman, Kevin Shaughnessy, Clerk, Martin Odstrchel, Hylie Hutchens, Oulton Hues, Paul Shaughnessy, Michael Sheehan, Airport Manager, Russ Maguire, Assistant Manager, Mark Raymond. Meeting Called to Order: 12:00PM Boston Executive Helicopters are recording today's meeting. 

### CommissionerWynne welcomed and introduced the new members ofthe NAC.

APPOINTMENTS *AlP project update: JeffAdler, DeBois 

### &King Taxiway A Relocation Project; An Environmental Notification form to be filed 5.15.2014 forvariance to use .9 acres ofwetland. FAA does not allow taxiways to go directlyfrom an apron to a runway, so apron jogs need to be installed atTaxiways Cand Dand this will also affect wetlands. DEP requires replication ofwetlands at a2to 1 ratio. (1.8 acres replacement) Some additional land may need to be purchased. The Flood plain loss will need to be replaced as well, probably offairport.


### * Flight Level: Construction Update: Peter Eichleay, Flight Level CAP ramp behind hanger 10: All ready to go except for permits from the FAA. Flight Level hopes to get all permits by June 1, 2014 to begin boring during the current construction season. Additionally, Flight Level hopes to get DOT approval as well to get site work underway. Conservation Commission would like to be involved as construction progresses. 19,200sq. 

### ft. is approximate size ofstructure. Goal is for completion ofstructure by 12/31/14.


## * Boston Executive Helicopters (BEH), update on Fuel Farm/Hangar, Chris Donovan The sewer connection is currently being installed. Flowable fill, (water soft sand), is being inserted under blacktop. Rough electrical & plumbing have been inspected. When sprinkler and water lines are installed, the floor can be installed. Fuel tanks should be finished by June 1, 2014. Mr. Donovan thinks BEH will be operational within 45 days.

### AIRPORT COMMISSION MEETING REGULAR BUSINESS MEETING 

## May 14,2014 -2- 

## * BEH Lease/FBO Interest Joshua Fox, Rollins, Rollins & Fox As indicated toTown Counsel, Brandon Moss, on May 13, 2014, BEH has agreed to accept NAC's proposal on March 17, 2014 forthe lease of6,889 square foot ofspace atthe west apron. Mr

. Fox would like to reiterate the ongoing request, that BEH needs additional apron space in orderto materialize its Business Plan, which was submitted to NAC this month and is willing to pay a 5-year lease in advance. BEH's FBO business plan has been submitted, but Mr. Fox believes the balance sheet is personal and proprietary and not considered public record and so would like to submit acopy ofthe balance sheet in executive session. This does not include an income statement. Commissioner Sheehan reread April 9, 2014 regular meeting minutes that stated BEH refused the offering at the April meeting. Commission now needs to readdress this issue in executive session

. Mr. Fox would like acopy ofthe recording ofthe April 9, 2014 NAC meeting and again reiterated that on behalfof BEH, he would like to accept the 6,889 square foot proposal. Mr

. K

. Shaughnessy proposed an educational proposal/presentation for a master plan forthe future ofthe West Apron and to create an RFP forthe NAC to review. Mr. Donovan stated that since 2010, he has requested additional space and has expressed adesire to become full

**service** FBO

. He discussed the DC3 ramp restrictions/concerns as well as a letterfrom the NAC regarding an RFP (Request for Proposal) dated March 14, 2013 that stated that BEH did not need to submit an RFP but itwas just a courtesy. Mr

. K

. Shaughnessy commented that he would like to see from BEH a balance sheet, an income statement and acash flow analysis. Mr. Sheehan also proposed from BEH: business plan, cash flow analysis, market analysis, 12 months of bank statements, profit/loss statement, feasibility study, 36-month projection, micro/macro, competitor's analysis, as well as a personal financial statement from principles behind BEH, because the NAC is looking for every reassurance, they can getfrom an incoming vendor. 

### MINUTES 

## * March 12, 2014 Regular Business Meeting On a motion by Mr. K. Shaughnessy and seconded by Mr

. Odstrchel, the Commission voted 4/0to accept the March 12, 2014 minutes as read

. 

## * March 12, 2014 Executive Session On a motion by Mr. K. Shaughnessy and seconded by Mr. Odstrchel, the Commission voted 4/0to accept the March 12, 2014 Executive Session minutes as read. 

## *April 9, 2014 Regular Business Meeting On a motion by Mr

. K. Shaughnessy and seconded by Mr. Odstrchel, the Commission voted 4/0to accept the April 9, 2014 minutes with the correction on page 3, 3'd paragraph change wording to read "illegal flight operations"

. 

## *April 9, 2014, Executive Session On a motion by Mr. K. Shaughnessy and seconded by Mr

.Odstrchel, the Commission voted 4/0to accept the April 9, 2014 minutes as read.AIRPORT MANAGER'S REPORT Wildlife Hazard Assessment 

### AIRPORT COMMISSION MEETING REGULAR BUSINESS MEETING 

## May 14,2014 -3-

The benefit ofthe WHA is to reduce the risk ofwildlife strikes that occur because ofairport operations

. Environmental Assessment, Taxiway A, Phase II In FY 2015, MassDOTwill be budgeting for a phase II fit-out and completion of Norwood Airport's SRE building. Comprehensive Pavement Project Comprehensive Pavement Project Application ofcomprehensive crack-seal on Norwood Airport'stwo runways, as well as taxiway A between runway 17 and runway 10 is complete. The Runway markings project is expected to be completed prior to 6/30. All costs covered by MassDOT. Vegetation Management Program Mass DOT has included Norwood Airport on its list of 14 airports in an upcoming request for proposals (RFP)

. GARD System Airport management has expressed an interest in asystem called GARD, which stands for "general audio recording device." This technology, which will be funded 100% by MassDOT.

_..---.._ Mosquito Control Through NorfolkCounty Mosquito Control and its contracted service provider, airport management coordinated the annual aerial larvacide

. Taxiway A,D,E To date, for project engineering, airport management has administered $231,112 in payments to DuBois & King

. For project construction, airport management has administered $807,902 toJ.H. Lynch. Final payment requests filed with FAA and MassDOT

.The contractoradvised that some sod work will be required to fully close outthe project

. Retainage is $17,953. Taxiway C,F,G To date, for project engineering, airport management has administered $323,911 in payments to DuBois & King. For project construction, airport management has administered $1,245,686 to I.W

. Harding

.The contractor advised through Town Counsel that some sod work will be required to fully close outthe project

. Retainage is $25,873

. Environmental Assessment, Taxiway A, Phase I To date, for project engineering, airport management has administered $29,272 in payments to DuBois & King. Tenant Construction Projects Airport management is currently working with Boston Executive Helicopters on its hangar/fuel farm construction project, and has begun coordination with Flight Level on their plans to construct hangars on the Civil Air Patrol apron. Federal Entitlement Funding Norwood Memorial Airport has two projects planned forfederal FY 2014: Wildlife Hazard Assessment (FAA share ,..----... $89,532) and Phase II, Environmental Assessment to re-locate Taxiway A (FAA share $369,000). Signage, Illegal Hunting Chief Brooks would like to ask NAC to post signs indicating No Hunting on airport property
. On a motion by Mr

.Odstrchel and seconded by Mr

. R yan, the Commission authorizes the NAC to post additional signs prohibiting hunting on airport property
.Safety Action Team Meeting 

### AIRPORT COMMISSION MEETING REGULAR BUSINESS MEETING 

## May 14,2014 -4-

- Informational UpdatesOn April 28, 2014, airport management hosted the annual safety action team meeting. Student Government Day On April 8, 2014, airport management participated in the Town's annual student government day. Touch-A-Truck On Saturday, April 26, 2014, the Airport Department participated in the annual Touch-A-Truck event Air Traffic Control Tower Program The House Transportation/Urban Development Appropriations Sub-Committee was set to meet in early Mayto consider draft legislation to fund DOT/FAA in fiscal FY 2015. The airport managerwill attend FAA's contract tower program conference in Washington, D.C. Air Traffic For the April 2014, airtraffic report: Attachments provided in Airport Manager's report. 

### OLD BUSINESS NEW BUSINESS 

## * CY 2014 aircrafttie-down lease: Donald Quinn On a motion by Mr. Ryan, seconded by Mr. Hues, the Commission voted 8/0to grant Donald Quinn 2014 lease. *Appointment of Chairman and Vice Chairman of NAC On a motion by Mr. K. Shaughnessy and seconded by Mr. Odstrchel, the Commission voted 8/0to appoint Mr. Thomas Wynne as Chairman ofthe Norwood Airport Commission. On a motion by Mr. K. Shaughnessy and seconded by Mr. Odstrchel, the Commission voted 8/0to appoint Mr. Mark Ryan as Vice Chairman ofthe Norwood Airport Commission. On a motion by Mr. Ryan and seconded by Mr. Odstrchel, the Commission voted 8/0to appoint Mr. Kevin Shaughnessy as Clerk ofthe Norwood Airport Commission. Mr. Maguire will send lettersto MassDOT and FAA with notification ofappointments. 

### CORRESPONDENCE 

## * 2-27-141etterfrom J. Adler, of DuBois 

### & King, to NACre: establishment ofjointescrow account withJ.H. Lynch. 

## *2-27-141etterfrom J. Adler, of DuBois 

### & King, to NACre: taxiwayA completion. 

## * 2-27-14 letterfrom J. Adler, of DuBois 

### &King toT. Mahoney, of MassDOT, and R. Maguire re: taxiwayA photos, final inspection report, CD

. 

## * 4/10/14 letterfrom BOS to H. Hutchens re: Airport Commission appointment

. 

## *4/10/14 letterfrom BOS to P. Shaughnessy re: Airport Commission appointment. 

## * 4/10/14 letterfrom BOS to 

### 0. Hues re: Airport Commission appointment. 

## * 4/10/14 letterfrom BOS to M. Sheehan re: Airport Commission appointment. 

## * 5/9/14 e-mail from C. Donovan to R. Maguire, NAC, BOS re: Lots A,B,C.

### AIRPORT COMMISSION MEETING REGULAR BUSINESS MEETING 

## May 14,2014 -5- Mr

. Kevin Shaughnessy welcomed new members ofthe commission. On a recommendation by Mr. Moss, Town Counsel, Mr. Ryan made a motion that and seconded by Mr. K. Shaughnessy, forthe Commission to vote to adjourn to Executive session forthe purposes ofdiscussing Part 13 complaint by Boston Executive Helicopters as well as the West Apron lease. Vote: Mr. K. Shaughnessy: Yes Mr. Odstrchel: Yes Mr. Sheehan: Yes Mr. P. Shaughnessy: Yes Mr. Hutchens: Yes Mr. Hues: Yes Mr

. Ryan: Yes Mr. Wynne: Yes MEETING ADJOURNED: 

### 1:14PM to Executive Session.

### Meeting Called to Order: 1: 22PM Part 13 Complaint: AIRPORT COMMISSION MEETING EXECUTIVE SESSION May 14,2014 

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As no written complaint has been received by NAC, Town Counsel, Mr. Moss speculatesthatthe complaint centers on the West Apron, aTOFA and perhaps the construction ofafuel farm as well as allegations of violations ofgrant assurances. A letterfrom Joshua Fox, counsel for Boston Executive Helicopters, send via FedEx, was received today (May 14, 2014) by Mr. Moss. The letterwas a "formal acceptance ofthe Norwood Airport Commission's offer of March 17, 2014to lease 6,889 square feet of land on the West Apron", and remindingthe Commission of BEH's ongoing request for additional ramp space. In addition, that BEH is willing and ready to lease the entire West Apron and accept a long-term lease, subject to an agreement to construct a new hanger on the West Apron. Additionally, as afollow-up to a May 5, 2014 request, the letter is a "demand on behalfof BEH tothe Norwood Airport Commission and its agents and employees

...for preservation ofthe recording ofthe April 9, 2014 Norwood Airport Commission public meeting, notingthatfailure to comply could result in severe sanctions being imposed by a Court for spoliation ofevidence or potential evidence, should this matter be put into litigation". Since no written complaint has been received, the Commission cannot discuss individual issues. Boston Executive Helicopter Refusal of Lease Offer: 

### On a motion by Mr. Odstrchel and seconded by Mr. Ryan, the Commission voted 8/0to withhold making a decision tore-offer a lease of6,889 square feet ofthe West Apron until aseeping plan has been completed and reviewed bythe commission. At such time, it is proposed to offer an undetermined number ofyears lease based on a new RFP. (Request for Proposal). Scoping Plan: 

### On a motion by Mr. Ryan and seconded by Mr. K. Shaughnessy, the Commission voted 8/0to develop an RFP with DeBois 

### & King to develop a seeping fee as well as a comprehensive master plan forthe development ofthe West Apron, the DC3 ramp and life expectancy ofthe current paving project. On a motion by Mr. Sheehan and seconded by Mr. Hutchens, the Commission voted to adjourn from Executive Session to regular session forthe purposes ofadjournment. Vote: 

### Mr. K.Shaughnessy:Yes Mr. Odstrchel: Yes Mr. Sheehan: Yes Mr. P. Shaughnessy: Yes Mr. Hutchens: Yes Mr. Hues: Yes Mr. Ryan: Yes Mr. Wynne: Yes MeetingAdjourned: 

### 2:07PM On a motion by Mr. K. Shaughnessy and seconded by Mr. Odstrchel, the Commission voted 8/0to adjourn. MeetingAdjourned: 

### 2:08PM