Published in advance of incorporation in

NRC Manual Chapter 3203

File and retain in Manual until superseded.

UNITED STATES NUCLEAR REGULATORY COMMISSION

NRC MANUAL -.

BULLETIN

NO. 3203-16 DATE: January 17, 1986

SUBJECT: NRC POLICY FOR THE REPRODUCTION AND DISSEMINATION OF DOCUMENTS

This Bulletin implements the Executive Director for Operations' approval of the

Internal2Control.Committee's recommendatton that internali:reproductions and

' *'-dissemination of documents should be restricted to staff members who have a need to

know.. .

.Effective.immediately,"dissem1nation ofiall documents distributed by.the D1viiion of'

*-Technical Information and Document Control, Office of Administration, will be

limited to Branch-Chief and above, except for distributions required by labor

relations agreements, Federal regulations, or special exceptions approved on an

individual basis by the Director, TIDC. Subsequent dissemination of the docurents

will be accomplished at, the Branch level by circulation of a copy to staff members

with a need to know.'

Reproduction by the TIDC will be limited to five hundred'(500) copies. Exceptions

will be approved-by~theDirector, TIDC. Any reproduction-performed by other than

'TIDC staff is .limitedto twenty-five (25) *copies. . -

Each'Office Director should assure.that iny-iRC Standard Mailing List maintained by. '*

-''.'' ;his/her-.offkce s'revewed and' revised"to.conform *ithathislnpolicy byncliose of b >

..business-January 31,] 1986.#, . s o b close o

'These changes wil-Tbe ihcluded n:the next revision of NRC Manual Chapter.3203, .. .' "'"Distribution of Unclassified NRC Staff and Contractor-6enerated Documents."

Patricia G. Norry, Pre c

Office of Administration

. .. . I

.- . . -
Form NRC-489

(1-76)

U. S. NUCLEAR REGULATORY COMMISSION

NRC MANUAL

TRANSMITTAL NOTICE

CHAPTER NRC-3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

SUPERSEDED: TRANSMITTED:

Number Date Number

TN iAUU- .

Chapter

Page

NRC-3203

TN 3Z0U-Z4

7/26/79 Chapter NRC-3203

Page

Date

B/28/87

8/28/87

. -

Anr~onAd NRC-3203 7/26/79

A Wr .... Appendix NRC-3203

REMARKS:

This chapter and appendix are revised to reflect

resulted from the NRC reorganization plan. Part

Appendix includes updated distribution codes.

changes which

I of the
.

U.S. NUCLEAR REGULATORY COMMISSION

NRC MANUAL

Volume: 3000 Information and Foreign Activities

Pa,-: 3200 Information Support Servicet ARM

CHAPTER 3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

3203-01 COVERAGE

This chapter covers the responsibilities and authorities for the distribution of

NRC staff and contractor-generated documents. It does not cover routine "cc"

or "bcc" copy distribution or classified or otherwise restricted information.

3203-02 OBJECTIVES

021 To assure that documents generated by the NRC staff and its contractors are made available efficiently to those persons or organizations with a

programmatic or legal need for the information.

022 To establish internal operating procedures for all phases of distribution, including:

a. the maintenance, under provisions of the Privacy Act, of Systems of

Records, NRC-38, "NRC Mailing Lists."

b. the physical packaging and initial shipment of documents.

c. the maintenance of an inventory of documents for subsequent

distributions.

d compliance with Federal laws and regulations that govern accountability for distribution of Government Information.

023 To meet accounting requirements under the Privacy Act; Government

Printing and Binding Regulations, published by the Joint Committee on Printing, Congress of the United States, No. 23, October 1974; and U.S. Postal

Service Regulations.

3203-03 RESPONSIBILITIES AND AUTHORITIES

031 Directors, Offices and Divisions:

a. determine those types of documents that should be made publicly

available.,

Approved: August 28, 1987
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

NRC-3203-032 AND CONTRACTOR-GENERATED DOCUMENTS

b. determine the programmatic and legal requirements established In the

Code of Federal Regulations for distribution of documents that are to

be made available with the agency and/or publicly.

c. notify the Document Control Branch, :DISS/ARM, of additions or

changes to the existing NRC Distribution Category List.

d. approve public requests submitted for addition to distribution lists.

e. assure Office and Division staff compliance with all NRC operating

directives that govern distribution activities.

f. prepare Federal Register Statement of Public Availability, when required, and forward copy of draft to the Office of Governmental and

Public Affairs and to DISS.

g. submit NRC Form 20 or NRC Form 426 to the Division of Publications

Services, indicating a selection of appropriate distribution codes

available in the NRC Distribution Category List and/or recommending

any special distribution requirements.

h. advise contractors of NRC requirements and procedures for distribution, and assure their compliance through the NRC contracting

officer.

032 The Director, Office of Administration and Resources Management,

develops, in consultation with all components of the NRC, policies, procedures,

and guides for document distribution services and activities.

033 The Director, Division of Information Support Services (DISS):

a. provides central distribution services to NRC components.

b. manages Systems of Records, NRC-38, "NRC Mailing Lists," and the

NRC Distribution Category List.

c. assures NRC compliance with U.S. Postal Regulations; Government

Printing and Binding Regulations, published by the Joint Committee

on Printing, Congress of the United States, No. 23, October 1974;

and the Privacy Act and meets related reportinrg requirements.

d. develops and implements procedures and systems to assure that all

programmatic and legal requirements for the distribution of NRC

staff and contrCactor-generated documents are met.

e. assures, as appropriate, the availability of NRC documents through

the National Technical Information Service (NTIS) and/or through

the Government Printing Office (GPO).

f. advises NRC Offices and Divisions on distribution matters.

Approved: August 2&,. 1987
- -DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS NRC-3203-034

9. coordinates special distribution requirements of the Office of the

Secretary (SECY), and the Office of Governmental and Public Affairs

(GPA).

h. provides for internal and subsequent external availability of documents distributed by NRC.

i. based on inventory status of documents, orders reprints when

necessary.

j. initiates action to acquire the contractor services required to maintain the NRC distribution and inventory programs.

k. conducts, as required by Federal regulations, an annual audit of

those addresses maintained on the NRC Mailing List.

034 The Director, Office of Governmental and Public Affairs (GPA):

a. approves all formal. requests for distribution of NRC staff and

contractor-generated documehts to foreign nationals and forwards approved requests to the Document Control Branch, DISS. Such approval is- not required for information exchange covered by formal

agreements.

b. advises the Document Control Branch, DISS, of any special requirements for distributions to foreign nationals, U.S. Congressional Committees and State governments.

c. periodically updates listings in Systems of Records, NRC-38, "NRC

Mailing Lists," that are under the code "Foreign," "External Relations, Public," "External Relations, Congressional," and "External

Relations, State," on the NRC Distribution Category List.

d. meets press requests for copies of NRC staff and contractorgenerated documents distributed by NRC.

e. notifies the Division, Information Support Services, of additional GPA

requirements for copies of documents distributed by NRC.

f. answers requests for members of Congress for copies of NRC staff

and contractor-generated documents distributed by NRC.

g. meets state requests for copies of NRC staff and contractorgenerated documents distributed by NRC.

035 The Office of the Secretary of the Commission, through the Public

Document Branch, makes appropriate NRC staff and contractor documents

available to the public for inspection and copying.

036 The Deputy Director for Information Resources Management (IRM),

advises DISS regarding the requisition of contract support for the maintenance

of an automated mailing list.

Approved: August 28, 1987

--v
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

NRC-3203-04 AND CONTRACTOR-GENERATED DOCUMENTS

3203-04 DEFINITIONS

041 Distribute - to dispense documents to specific organizations and individuals to assure participation In the regulatory process and support of research and technological investigations. Such distribution may be accomplished

by standard distribution (mail or category) lists established and maintained by the Division of Information Support Services In consultation with the originating Office or Division.

042 Mailing list - a central automated mailing list maintained and managed subject to provisions of the Privacy Act by the Division of Information Support Services In cooperation with NRC Offices and Divisions.

043 Distribution category - an identifying code structure developed and

maintained by the Division of Information Support Services in consultation with

other NRC Offices and Divisions and used to determine appropriate dissemination of NRC information and documents.

044 Document - a printed record or report, or copy thereof.

045 Contractor document - a document prepared In accordance with the

provisions of a contract or an interagency agreement.

046 Inventory of documents - a supply of documents retained by NRC to

respond to staff and public requests when appropriate.

047 Code count - the quantity of copies needed to distribute documents

by identified distribution category.

3203-OS BASIC REQUIREMENTS

051 Applicability. The provisions of this chapter and appendix apply to

all components of the NRC, with the exception of Regional Offices.

052 Appendix 3203.

a. Part I states procedures for:

1. obtaining distribution services.

2. selection of NRC Distribution Category Codes.

3. making changes, additions or deletions to NRC Mailing Lists or

NRC Distribution Category List. The available codes are also

listed by file level.

b. Part 11 outlines various distribution services available from the Document Control Branch, (DCB), DISS.

c. Part IIl presents guidelines for the distribution of unclassified

non-proprietary documents to the Public Document Room (PDR)

Washington.

Approved: August 28, 1987
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS NRC-3203-053

d. Part IV presents draft management and safeguards procedures for

Systems of Records, NRC-38, "NRC Mailing Lists."

053 Forms. NRC Form 20, "Requisition for Printing and Copying Services," and NRC Form 426, "Publications Release for Unclassified Formal

NRC Staff, Consultant, and Contractor Reports," shall be used as provided

in the appendix.

054 References. The NRC Manual Chapters referenced are available from

the Document Control Branch, DISS. The other citations are available from

the Government Printing Office.

a. Chapter NRC 0204, "Privacy Act."

b. Chapter NRC 0255, "Mail Management."

c. Chapter NRC 0260, "Printing, Copying, Graphics, and Photog- raphy."

d. Chapter NRC 3201, "Publication of NRC Staff-Generated Regulatory and Technical Reports."

e. Chapter NRC 3202, "Publication of Technical Reports Prepared by NRC Contractors, Including Reports Prepared Under or Pursuant to

Interagency Agreements."

f. Chapter NRC 3208, "Publication Inventory Management."

g. Government Printing and Binding Regulations, published by the Joint

Committee on Printing, Congress of the United States, No. 23, October 1974.

h. The Privacy Act of 1974, 5 USC 552a (1974).

Approved: August 28, 1987
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS NRC Appendix 3203

CONTENTS

PAGE

PART I DISTRIBUTION PROCEDURES ........................................ 1

A. Request for Distribution Service .......................... 1

B. Selection of NRC Distribution Category List ............... 1

C. Changes or Additionsto NRC Mailing Lists or

NRC Distribution Category Lists ........................... 2

D. NRC Distribution Category Code List ....................... .3

E. Title Code List ........................................... 11

F. Corporate Classification Codes ............................ 12

PART II SERVICES AVAILABLE FROM DOCUMENT CONTROL BRANCH, DISS ......... 13

PART III GUIDELINES FOR THE DISTRIBUTION OF UNCLASSIFIED, NONPROPRIETARY DOCUMENTS TO THE PUBLIC DOCUMENT ROOM (PDR),

WASHINGTON, D.C .15

PART IV MANAGEMENT AND SAFEGUARDS PROCEDURES FOR SYSTEMS OF

RECORDS, NRC-38, "MAILING LISTS .21

A. Privacy Act Responsibilities for System Managers .21

B. Procedures for All Mailing Lists .22

Approved: August 28, 1987
I

DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND COiNTRACTOR-GENERATED DOCUMENTS NRC Appendix 3203

PART I

DISTRIBUTION PROCEDURES

A. REQUEST FOR DISTRIBUTION SERVICE

1. Indicate on NRC Form 20 or NRC Form 426 the NRC Distribution

Category Code to which the document being printed should be

distributed.

2. If there is no applicable code or the originating office desires a

special or custom distribution, contact the Chief, Document Control

Branch, DISS.

Note: In most instances it will be necessary to select multiple

codes; for example, if the originator desires to distribute the

document to people who receive "Research - Safeguard Research"

h-f-rmation, as well as "all NRC Division Directors," the

distribution selection would be "RS" and "NRC Division Directors. "

3. Indicate:

a. how many copies should be returned to the originating office.

b. how many copies should be maintained by DCB for inventory

and response to requests.

c. how many copies should be made available to GPA.

d. how many copies required for standard distribution. This

figure is available from DCB.

Note: The originator should request the printing of sufficient

copies to meet all the distribution requirements of Sections- a,

b, c, and d, above, by calling DCB for current code count of

distribution categories to be used.

B. SELECTION OF NRC DISTRIBUTION CATEGORY LIST

The NRC Distribution Category List Is a computerized mailing list

designed to provide maximum flexibility for the distribution of NRC

documents.

Distribution can be made by selecting separately or in combination the

appropriate two-character Distribution Codes. Selected Distribution

Code data can be sorted and categorized further by means of a designated

Classification Code.

1 Approved: August 28, 1987
I .

NRC Appendix 3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

Part I AND CONTRACTOR-GENERATED DOCUMENTS

The NRC Distribution Category List provides for the following selection

criteria:

1. By Publication Type - The Category List gives the code designation

of those documents that receive recurring distribution; e.g., Operating Unit Status Report (Gray Book) may be distributed directly

under Code "NU."

By Corporate Type - This is a Classification Code selection from the

data base. Distribution can be made to any of the corporate types

listed by selecting the appropriate code letter; e.g., the selection

of code "OU" will select all unions.

By Individual Title - Each corporate type can be further selected as

to "Individual Title" within the corporate classification; e.g.,

"President. "

For Internal NRC Distribution - Originator may make one or more of

the following title selections: Commissioner, Office Director,

Deputy Office Director, Division Director, Deputy Division Director,

Assistant Director, and Branch Chief.

2. By Subiect Area - When necessary, the Division of Information Support Services will assist staff in developing appropriate distribution lists for generic or unique documents; for example, based on

the subject of the document or the staff's programmatic requirements, existing distribution lists (codes) may be merged to produce

a customized list.

NOTE: Computer-generated lists of source byproduct and material licensees

are available from NMSS. Contact DCB for information.

C. CHANGES OR ADDITIONS TO NRC MAILING LISTS OR NRC

DISTRIBUTION CATEGORY LISTS

Any NRC components that want, or have been requested to make, any

additions or deletions to the NRC Mailing Lists or NRC Distribution

Category List, should forward these to the Chief, Distribution Section,

DCB, in writing as appropriate. DCB will evaluate the request,

take any necessary action to incorporate the change or create a new list

and notify the originating office of the action taken. Certain standard

lists are controlled by designated NRC staff offices. Approval must be

obtained before names may be added to those lists.

To develop or add miew standard lists, NRC personnel should contact the

Chief, Distribution Section, Document Control Branch, DISS.

Approved: August 28, 1987 2
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

NRC Appendix 3203

Part I

D. NRC DISTRIBUTION CATEGORY CODE Li

List or First Second

Document Type Position Position

Periodic A C

or Serial

NRC Reports I

J

L

M

N

0

ST

Description

NRC Contract Reports

Managers (for DPS use only)

Unresolved Safety Issue

Publications

Nuclear Safety Journal

Staff Practice & Procedure

Digest (NUREG-0386)

Water Reactor Safety Research

(WRSR)

NUREG Reports Dissemination

Centers

Internal dissemination

centers for NiREG reports

Research News (NUREG/BR-0112)

Directory of Certificates of

Compliance for Radioactive

Material Packages

Nuclear Regulatory Issuances

6-Month Compilation

(NUREG-0750)

Nuclear Regulatory Issuances

(Monthly Compilation)

N'JREG-0750)

NUREG-0540 Title List of

Documents

T

2

5

Rules and B 1 NRC Rules and Regulations

Regulations ..5 Federal Register

7 NUREG-0936 Quarterly

Regulatory Agenda

External

Relations

C A

B

C

0

F

H

I

American State Geologists

Stite Officials-Adv Notification of Nuclear Waste

Shipments

Low-level Rad Waste Compact

No-Significant Hazards

State Health Officers

State Individuals Receiving

High-Level Waste Reports

Non-Agreement State Information

TMI Meeting Mailing List

State Liaison Officers

M

0

3 Approved: August 28, 1987
NRC Appendix 3203

Part I

DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

List or

Document Type

First

Position

Second

Position

S

V

z

4

Description

State Utility Commissioners

Scientific Attaches - Foreign

Agreement State Information.

NRC Press Releases

State Emergency Management

Contracts

Availability D M NUREG/CR-0200

Notices P Notice of Availability of

Health Physics Tech

Reports

S Notice of Availability

of ALARA Eng Docs

T NUREG-0383

Personnel E 1 Federal Agencies & U.S.

Notices Employment Services

Offices

2 Minority Women Application

Sources

3 General Applications

4 Technical Applications

5 Legal Applications

6 Vacancy Announcements - Agency-Wide

7 Vacancy Announcements - DC Commuting Area

8 Vacancy Announcements - Nationwide

Notices F B Inspection Bulletins,

Circulars and Notices

I Federal Info Resources

Management Regulations

M Fed Register Notices for

Commission Meetings

0 Freedom of Information

and Privacy

NRC

Working

Groups

(See subsets

of R' also)

G F

M

M

P

Probabilistic Analysis

Working Group

Generic Letters (Internal)

NUREG/CR-0200

Probabilistic Risk

Assessment

Approved: August 28, 1987 4
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

^ wy il ^^o ^^ o s at E_ s^z_

NRC Appendix 3203 ^- a. ANDi LVNIKA I UK-btNtA I tU CUMELNI N r an. I

List or First Second

Document Type P.sjtion Position Description

S Acoustic Emission

Working Group

Research L D 2D/3D International Reports

Information F Severe Fuel Damage

P SFD-FP

R NUREG-1260

0 RILS - letters only

1 RILS

2 RILS related to LWR & Risk

Assessment

3 RILS related to LMFBR

and LWR Risk Assessment

4 WRSR Information Meetings

5 Long Range Research Plan

NRC

Management/

Administration

M A

C

E

F

G

H

I

J

K

L

M

N

0

P

Q

R

T

U

V

W

Applied Statistics

18 CFR

28 CFR

FPMR & FPR

29 CFR Parts 900 - 2299

Federal Travel Directory &

Hotel/MoteT Directory

30 CFR

40 CFR

41 CFR

46 CFR

Management Directives/

Announcements

Nuclear Power Legislation

OMB Circulars & Bulletins

Population Dose Commitments

49 CFR Parts 100-199

48 CFR

NRC Telephone Directory

Inspection Manual -

Change Notices

Zip Code Directory

Weekly Compilation of

Presidential Documents

NRC Field Policy Manual

Five Year Plan

14 CFR

1 CFR through 50 CFR

(Basic List)

Non-Nuclear Power

Legislation

Media Monitor

NRC Authorizations and

Appropriations Legislation

a X

Y

z

0

1

2

3

5 Approved: August 28, 1987
NRC Appendix 3203

Part I

DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

* List or

Document Type

First

Position

Second

Position

4

5

Description

10 CFR Parts 0-199

10 CFR Parts 200-399;

:400-499 & 500-end

U.S. Government Manual

1 CFR

4 CFR

5 CFR

6

7

a

9

External

Periodicals

and

Publications

N A

C

E

G

H

J

L

N

P

Q

R

S

T

U

V

w

x

V

z

0

1

4

Congressional Record

Congressional Directory

Economic Report to the

President

NUREG-0837

NUREG-0871

NUREG/CR-2000

Radioactive Materials

Released from Nuclear

Power Plants

NUREG-0748

Management Improvements

NUREG-0090

NUREG-0714

NUREG-0485

NUREG-0390

NUREG-0020

NUREG-0040

NUREG-0606

Budget of the U.S.

Management

Congressional Affairs

Highlights

Budget of the U.S.

(Hardback)

NUREG-0430

NUREG/BR-0051

Periodicals P 0

P

Q

W

1

2

3

4

LPDR Weekly Info Reports

Registered Users of Package

Designs

Quality Assurance Managers

NUREG/BR-0032

Region I Weekly Press Release

TMI-1 Weekly Press Release

Pilgrim Biweekly Press

Release

Region I - Peach Bottom

Status Report

Approved: August 28, 1987 6
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

NRC .Append < 3203

OPart I

List or

Document Type

Research

First

; Position

R

Second

Position

A

B.

C

D

EF

G

H

I

J

L

M

0

p

Q

R

S

T

U

V

W

x

By

z

1

2

Description

LWR Safety - Geolog- &

Seismology

LWR Safety - Meteor logy &

Hydrology

Criticality

Structural Engineering

Environmental Research

Heavy Section Steel.

Technology .

Systems & Reliability

Reports

Health Safety Research

Effects of Pressure Pulses on

Vent System Comp. Fuel

Cycle Facility

Spent Fuel Storage/ISFSI

Surveillance Neutron

Dosimetry

Mechanical Engineering

Research

Health Physics Technology

Fire Protection Research

Charcoal Research Reports

Effluent and Radiation

Field Source Term

Safeguards Research

Transportation Safety

Research

Uranium Recovery Research

Qualification Evaluation

Program

Waste Management

Human Factors Safety

Siting Analysis

Fuel Cycle Facility Safety

Research Program

Water Reactor Safety

Research - Basic List

Water Reactor Safety

Research-- Systems

Engineering

Water Reactor Safety

Research - Fuel Behavior

Water Reactor Safety

Research - Analysis

Development

Water Reactor Safety

Research - Metallurgy

and Materials

3

It

4

5

7 Approved: August 28, 1987
NRC A; Bendix 3203

Pa-, i

DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

List o

Document Type

First

Position

Second

Position

7

8

Description

Advanced Reactor Safety

Research - Fast Reactors

Advanced Reactor Safety

Research - Gas-Cooled

Reactors

Regulatory Guides S A

0

1

2

3

4

5

6

7

8

9

0

All Reg Guide Divisions

(Drafts only)

Draft Division 10

Reg Guides

Nuclear Power Reactor

Guides - Div 1

Research and Test Reactor

Guides - Div 2

Fuels and Materials

Facilities Guides - Div 3

Environmental and

Siting Guides - Div 4

Materials and Plant

Protection Guides -

Div 5

Product Guides - Div 6

Transportation Guides -

Div 7

Occupational Health

Guides - Div 8

Antitrust Review Guides -

Div 9

General Guides - Div 10

Training Officers

(Nuclear Plants)

Applicants for Construction

Permits

Construction Permit

Holders

Licensed Executives

T

U

0

A

C

L

Waste

Management

W A

D

F

H

L

National Associations in

HLW Program

DOE Contacts - HLW

Management Reports

Other Fed Agency Contacts -

HLW Management

High-Level Waste

Management

Low-Level Waste

Management

Approved: August 28, t9I 8
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

NRC Appendix 3203

Part I

List or First Second

Document Type Positib'K- Position Description

N NRC Contacts - HLW Mgmt

. Reports

P * HL Waste Package

Reports - Hard Copies

T Uranium Recovery

Operations

Specialty X A ACRS Members

Codes 8 Appeal Panel Members

E ASME members

F Microfiche Distribution -

Restricted Materials

G Advisory Panel for

Decontamination of TMI 2

I Interest Groups and

Organizations

M Adv. Comm on Medical

Uses of Isotopes

P Board and Panel Members

R Nuclear Records and

Reports Managers

W Federal Women's Program

Directors

1 NRC Licensees - 10 CFR

Parts 25 and 95

2 Orgs having Employees

with Clearances

3 Security Awareness

Info

4 NRC Contractors - Classified

5 Original Classifiers

6 Derivative Classifiers

8 Criminal History Program

Contacts

*Licensing 1 A

B

PWR Licensees and

CP Holders

BWR Licensees and CP

Holders

Combustion Engineering

(NSSS) Plants

a

C

*Internal distribution of incoming utility submittal is made through the

Regulatory Information Distribution System (RIDS). For information, contact

the Document Control Branch, DISS

9 Approved: August 28, 1987
-

Ni Appendix 3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

Pa t I AND CONTRACTOR-GENERATED DOCUMENTS

L st or First Second

Doc Tent Type Position Position Description

D Decommissioning Reports

& Papers

E :Westinghouse Electric

NSSS Plants

F Babcock & Wilcox

NSSS Plants

G General Electric NSSS

Plants

H Environmental Impact

Statements

I TMI 1 Docket Material

Listing

J TMI 2 Docket Material

Listing

K TMI 1 and 2 Docket

Material Listing

M Plant Manager

N Standard Technical

Specification Reports

R Research and Test

Reactor Roster

S Utility and Reactor Vendor

Executives

V Vendors

X NUREG-0800

z Project Manager's Handbook

1 GE Standard Tech Specs

2 B&W Standard Tech

Specs

3 CE Engrg Standard

Tech Specs

4 Westinghouse Standard

Tech specs

5 Tech Spec Highlights

Export/Import 4 A Export/Import Applications

Received

B Nuclear Export/Import

Licensing Actions

Fuel Cycle 5 S Fuel Facility Licenses

1 High Enrichment Facility

Licenses

2 Low Enrichment Facility

Licenses

Approved: August 28, 1987 10
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND C6NTRACTOR-GENERATED DOCUMENTS

NRC Appendix 32 3

Par, I

List or Fivrst Second

Document Type Poi1ft1ion Position Description

Operators 6 A NRR Daily Report from

Regions

Titles 9 A Chairman

Internal/ B Commissioners

External C Executive Director for

Operations

D Assistant Director for

Operations

E Office Director

F Deputy Office Director

G Division Director

* H Division Directors - Tech Only

* I Assistant Director

J Branch Chief

L Branch Chief and Above - Tech Only

N Branch Chief and Above -

No Regions

P Governors

Q Field Office Directors

R Resident Inspectors

S Regional State Liaison

Officers

U Regional Administrators

E. TITLE LIST. (PREFIX CODES)

Code

A

BC

D

E

F

G

H

a I

J

K

L

H

N

0

P

Q

Code Description

Administrator

Chairman

Civil Defense Director

Commissioner

Consultant

Department Head

Director

Editor/Writer

Environmental Manager

Governor.

Health Physicist

Legal Counsel

Librarian

Licensing Manager

Manager

Mayor

Nuclear Engineer

11 Approved: August 28, 1987
NRC Appendix 3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

Part I AND CONTRACTOR-GENERATED DOCUMENTS

Code Code Description

R President

S Professor

T P.roject Manager

U Quality Assurance Manager -

V Radiation Protection Manager

W Regional Representative

X Science Attache

Y Scientific Advisor

1 Scientific Officer

1 Security Officer

2 Standards Coordinator

3 State Representative

4 State Senator

5 Superintendent

6 Supervisor

7 U.S. Representative

8 U.S. Senator

9 Vice President

F. CORPORATE CLASSIFICATION CODES

GF Federal Government

OG Mining, Milling, Fuel

Fabrication and

Reprocessing

0H Hospital and Medical Care

OL Law Firm

Om Manufacturers, Reactors/

NMSS - ON Architect-Engineer!

Construction

0P Press/Publishing/Media

GQ Government Laboratory

0Q Laboratory

GR Local Government

GS State Government

0U Unions

0Y Vendor, ,Reactor Components/

Equipment

CW Corporate Utility

FW Foreign Utility

.GW Government Utilty

MY University

0Z Public Interest Group

01 Institutes and Foundations

F4 Foreign and Internal

Organizations

FS Foreign Government

as or I Individual

Approved: August 2ap 1987 12
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS NRC Appendix 3203

PART II

SERVICES AVAILABLE FROM DOCUMENT CONTROL BRANCH, DISS

1. Mailina Labels

Labels for NRC Standard Mailing Lists or for customized lists are available

in two forms:

a. Heat-sensitive, computer-printed labels for use on automated labelling and sorting equipment.

b. Peel-off, computer-printed labels for use by staff or for bulky

items.

For assistance in ordering labels contact the DCB, x27915.

2. Inserting

The Document Control Branch's Distribution Contractor has automated

equipment that will Insert folded or unfolded items into envelopes.

Assistance in requesting Inserted or folding services is available

by contacting the DCB, x27915.

3. Special Packaging Services

The Document Management Branch's Distribution Contractor also is

equipped to package bulk items for distribution and to tie-wrap packages with multiple Items. For details on obtaining these services,

contact the DCB, x27915.

4. Requests for Copies of NRC Documents

The Document Control Branch (DCB) maintains Inventory copies of NRC

documents. Copies of documents may be obtained by submitting NRC

Form 122 to the DCB or by calling x27333.

Documents that no longer remain in inventory supply can be reproduced

from microfiche.

5. Microfiche Services

The Records Services Branch (RSB) coordinates the production of microfiche. Any office that is interested in obtaining microfiche should contact

the Branch Chief, RSB, x27326.

The Records Services Branch can also reproduce bound hardcopy documents from microfiche. For details on this service, contact RSB, x27326.

13 Approved: August 28, 1987
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CCO4TRACTOR-GENERATED DOCUMENTS NRC Appendix 3203

PART III:

GUIDELINES FOR THE DISTRIBUTION OF UNCLASSIFIED,

NONPROPRIETARY DOCUMENTS TO THE PUBLIC DOCUMENT ROOM (PDR),. WASHINGTON, D.C.

The following guidelines apply to information that NRC has determined

should be made available in the PDR or be exempt from public disclosure.

A. The following unclassified documents, including documents with exempt

portions deleted, are normally placed in the PDR.

License and Facility Docket and Related Project Documents

The following information related to Parts 20, 30, 31, 32, 34, 40, 50, 70,

71, 73, 140 and 150 of 10 CFR that is not exempted as described in

Section B of this Appendix is placed in the PDR. *

1. Applications, including the preliminary and final safety analysis reports, environmental reports, subsequent amendments, and antitrust

information.

2. Supplemental documents submitted by the applicant to support the

review of an application but not submitted as amendments or

supplements.

3. Correspondence to and from the applicant to support the review of

an application but not submitted as amendments or supplements.

4. Correspondence with State and local officials transmitting Information

and materials pertinent to an application.

5. Petitions, motions, orders, notices, and decisions received and issued relative to docketed materials and rulemaking actions.

6. Certificates of service on all matters served in a docketed case or

rulemaking proceeding.

7. Correspondence to and from the applicant concerning the application

and associated and procedures.

8. Correspondence relating to any docketed matter or rulemaking proceeding, including correspondence from members of Congress, agencies of the Government, industry, and State-local officials.

*in the case of Part 30, NMSS serves as the Public Document Room at NRC

Headquarters.

15 Approved: August 28, 1987
NRC Appendix 3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

Part Ill AND CONTRACTOR-GENERATED DOCUMENTS

9. Summaries of meetings and trip reports which contain factual

information relating to the evaluation of an application or a pending license case and which result from meetings with applicants, licensees, intervenors, or other interested parties.

10. All final internal records and documents which contain factual information relating to the evaluation of an application or rulemaking

proceeding.

11. Draft and final environmental statements and supporting bibliography

not otherwise available to the public.

12. Incident reports and correspondence with licensees on enforcement

matters such as violation notices and penalties; any associated correspondence on these matters.

13. Request for exemptions for early site work; any requests for normal

operating procedures to be set aside.

14. Construction permits and amendments; any associated

correspondence.

15. All reports, minutes of meetings, and correspondence received from

ACRS on applications; licenses, permits, and investigations; generic

reports from ACRS.

16. Antitrust and financial correspondence and reports, including correspondence with the Department of Justice on antitrust matters, petitions to intervene in antitrust matters, motions, requests for

hearings, etc.

17. Inspection reports, including construction, preoperational, startup,

operating, and vendor inspection reports.

18. Correspondence concerning noncompliance with safeguards requirements, including correspondence with the licensees, complaints from

the public, and congressional and governmental inquiries unless such

correspondence would reveal current safeguards vulnerabilities.

19. Correspondence relating to license fees.

20. Indemnity information, including correspondence with applicants, licensees, and insurance carriers.

21. All notices of bearings, motions, orders, petitions and related correspondence, and transmittal correspondence and comments upon such

correspondence, interrogatories, answers, requests for admission,

discoveries, etc., and related correspondence.

22. Transcripts of hearings.

23. Technical Specifications produced by NRC and requests for changes

in technical specifications.

Approved: August 28, 1987 16
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

NRC Appendix 3203

Part II;

24. Operating licenses and amendments, related correspondence, motions,

petitions, hearings notices, etc.

25. Operating reports and construction reports.

26. Consultant or laboratory reports related to a 'docket application or

project.

27. Various other reports submitted to NRC in response to requirements

found in Parts 20, 30, 31, 32, 34, 35, 40, 50, 70, 71, 73, 140, and

150.

28. Applications for export of source, SNM, and byproduct' materials,

the transmittal letter and preliminary information received from the

applicant and the Department of State, the license, any amendments,

and correspondence related to the granting of the license.

Research and Technical Documents of a Generic Nature

1. Research and technical reports from NRC contractors and consultants

including:

Weekly Management Report

Monthly Review Report Project Description Document

Letter Reports of Accomplishments and I

Model Documentation Report Code Documentation Report

Code Verification Report

Pretest Prediction Report

Quick Look Report

Experimental Data Report (informal)

Experimental Data Report

Postirradiation Examination Analysis

Conceptual Design Description

Quarterly Progress Report

Interim Topical Report

Final Report

2. Topical reports of a generic nature.

3. Special studies produced upon request

nior staff members.

Data Report (informal)

of the Commission and its seDocuments Related to Regulatory Guides

1. Public comments on Regulatory Guides and staff responses.

2. Research reports related to the' preparation of Regulatory Guides.

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NRC Appendix 3203 DISTRIBUTION OF UNCLASSIFIED NRC STAFF

Part lII AND CONTRACTOR-GENERATED DOCUMENTS

General

1. Documents related to subjects that the Commission determines should

be sent to the PDR.

2. Consultant or contractor reports on rulemaking proceedings and special studies.

3. Solicitations for contracts, contracts, and requests for modifications

of contracts.

4. Transcripts of minutes of meetings of a generic nature with applicants, consultants, contractors, intervenors, government agencies,

and the public; trip reports for such meetings.

5. Documents related to requests for information under the Freedom of

Information Act.

B. The documents exempt from the disclosure requirements of these guidelines are those:

1. Specifically authorized under criteria established by an Executive

Order to be kept secret in the interest of national defense or foreign policy; and those properly classified pursuant to such Executive

Order.

2. Related solely to the internal personnel rules and practices of the

Commission.

3. Specifically exempted from disclosure by statute.

4. Trade secrets and commercial or financial information that is privileged or confidential.

5. Interagency or intragency memoranda or letters which would not be

available by law to a party other than an agency in litigation with

the Commission.

6. Personnel and medical files and similar files, the disclosure of which

would constitute a clearly unwarranted lnvasion of personal privacy.

7. Investigatory records compiled for law enforcement purposes, but

only to the extent that the production of such records would

(a) interfere With enforcement proceedings; (b) deprive a person of

a right to a fair trial or an impartial adjudication; (c) constitute an

unwarranted invasion of personal privacy; (d) disclose the identity

of a confidential source and, in the case of a record compiled by a

criminal law enforcement authority in the course of a criminal investigation or by an agency conducting a lawful national security intelligence investigation, confidential information furnished only by the

confidential source; (e) disclose investigative techniques and procedures; or (f) endanger the life or physical safety of law enforcement

personnel.

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DISTRIBUTION OF UNCLASSIFIED NRC STAFF NRC Appendix 3203

AND CONTRACTOR-GENERATED DOCUMENTS Part Ill

8. Contained in or related to examination, operating, or condition reports prepared by, on behalf of, or for the use of an agency

responsible for the regulation or supervision of financial institutions.

9. Geological and geophysical information and data, including maps,

concerning wells.

10. Correspondence and reports to or from the NRC which identify a

licensee's or applicant's procedures for safeguarding licensed special

nuclear material or detailed security measures for the physical protection of a licensed facility or plant in which special nuclear material is possessed or used.

11. Information submitted in confidence to the Commission by a foreign

source.

In addition, documents of the types listed below need not be routinely

sent to the PDR:

1. Unidentified working papers used in the preparation of documents

scheduled for public release.

2. Working drafts of documents scheduled for public release.

3. Announcements of internal meetings.

4. Acknowledgements of receipt of documents where the acknowledgement gives no information of substantive value.

5. Trip reports that do not contain substantive regulatory or technical

information that should be publicly released.

6. Staff reports on training courses attended as on-the-job training.

7. Correspondence, both internal and external, that does not have a

direct bearing on a regulatory or technical matter.

19 Approved: August 28, 1987
DISTRIBUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS NRC Appendix 3203

PART IV.

MANAGEMENT AND SAFEGUARDS PROCEDURES

FOR SYSTEMS OF RECORDS, NRC-38, "MAILING LISTS"

Title 10, Chapter 1, Code of Federal Regulations, assigns the management of

Systems of Records, NRC-38, "Mailing Lists," to the Division of Information

Support Services.

A. Chapter NRC 0204, "Privacy Act," sets forth the following responsibilities

for System Managers:

1. Maintain systems of records within their jurisdiction, developing

and applying Privacy Act guidelines and procedures which provide for:

a. assignment of responsibility for files supervision, maintenance, and servicing, and the training of personnel assigned

such duties in their responsibilities.

b. methods of access to Information.

c. physical safeguards governing confidentiality and protection

of data within systems of records.

d. periodic review of records within systems for accuracy, completeness and relevancy, and proper records disposition.

2. Process requests to access, -correct, or amend records within the

time period stated in NRC Appendix 0204.

3. Maintain accounting of disclosures of records as prescribed by NRC

Appendix 0204.

4. Recommend, as necessary, amendments to the systems of records for

which the manager is responsible.

5. Assure that those who are requested to supply Information for mailing lists are Informed as to the authority for soliciting the information; whether disclosure of such information is mandatory or

voluntary; the principal purpose for which the information is intended to be used; the routine uses which may be made of the information; and; the effect on the individuals, if any, of not providing all or any part of the information.

6. Assure that employees authorized to collect Information about individuals are advised that individuals may not be required to furnish

social security account numbers, except as permitted by NRC Appendix 0204, Part IX.

21 Approved: August 28, 1987
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Part IV

DISTRlIUTION OF UNCLASSIFIED NRC STAFF

AND CONTRACTOR-GENERATED DOCUMENTS

7. Maintain an inventory of all records stored offsite.

8. When necessary, obtain from :the Director, Division of Rules and

Records, advice and assistance on requests made in person to access,

correct, or amend records.

B. To comply with the preceding responsibilities, the Division of Information

Cunoort Services has established the following procedures for all Mailing Lists maintained by Offices, Divisions, Branches, etc., within the NRC.

1. The existence or establishment of any mail list should be reported

to the Director, Division of Information Support Services.

2. A copy of all Mailing Lists should be filed with the Director, Division of Information Support Services, together with the name of the

Office of origin, responsible agent, and a description of how the

Hist is used and protected.

S. The Division of Information Support Services will provide advice

and assistance to Offices of NRC regarding the proper safeguarding and maintenance of NRC Mailing Lists.'

-- iy requests for use of or access to Mailing Lists should be forwarded to the Director, Division of Information Support Services.

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I .

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Approved: August 28, 1987 22