TN: DT-93-23

To: NRC Management Directives Custodians

Subject: Transmittal of Management Directive 9.13, “Organization and

Functions, Office of Congressional Affairs”

Purpose: Directive 9.13 replaces Manual Chapter and Appendix 0116 (GPA)

and was revised to conform to the new management directives

system as well as to update and clarify responsibilities for OCA.

Included are coordination responsibilities related to OIG, and the

functions of the Chief Financial Officer and the Deputy CFO.

Office of Origin: Office of Human Resources

Contact: Huel Meadows, 492-4691

Jim Horn, 492-8275

Date Approved: July 8, 1993

Volume: 9 NRC Organization and Functions

Directive: 9.13, “Organization and Functions, Office of Congressional

Affairs”

Availability: Rules and Directives Branch

Office of Administration

Michael T. Lesar, (301) 415-7163

Christy Moore, (301) 415-7086

U.S. NUCLEAR REGULATORY COMMISSION

DIRECTIVE TRANSMITTAL

OFFICE OF ADMINISTRATION
Organization and

Functions

Office of Congressional

Affairs

Directive

(Formerly

MC 0116) 9.13
Volume 9, Organization and Functions

Office of Congressional Affairs

Directive 9.13

Approved: July 8, 1993 iii

Contents

Supervision ............................................ 1

Functions .............................................. 1

Delegation of Authority to the Director ................ 4

Redelegation of Authority by the Director ............. 4

Redelegation of Authority to the Associate Director ... 5

Organizational Structure and Internal Assignments ... 5
Approved: July 8, 1993 1

U. S. Nuclear Regulatory Commission

Volume: 9 NRC Organization and Functions OCA

Office of Congressional Affairs

Directive 9.13

Organization and Functions

Supervision

(9.13-01)

The Office of Congressional Affairs is headed by a director who

reports to and is under the direction of the Chairman, as the

principal executive officer and spokesperson for the Commission.

Functions

(9.13-02)

The office is responsible for administering the agency's

Congressional Affairs Program, and for providing advice and

assistance to the Chairman, the Commission, and the NRC staff on

all NRC relations with the Congress. Specifically, the office—

• Provides the Chairman, the Commission, the Executive Director

for Operations (EDO), and the NRC staff with advice and

counsel concerning relations with Congress; keeps NRC

currently and fully informed on the views of Congress toward

NRC policies, plans, and activities; and pursuant to Section 303

of the Atomic Energy Act of 1954, as amended, keeps

Congress currently and fully informed of NRC's policies, plans,

and activities. (021)
Volume 9, Organization and Functions

Office of Congressional Affairs

Directive 9.13

2 Approved: July 8, 1993

Functions

(9.13-02) (continued)

• Coordinates all official contacts for the Chairman, the

Commission, the EDO, and the NRC staff with members of

Congress, their committees, and their staffs. (022)

• Serves as the liaison with the NRC oversight committees, other

congressional committees, as appropriate, and individual

members of Congress with respect to matters of interest and

concern to NRC. (023)

• Serves as the contact point for all NRC communications, written

and oral, with the Congress; routinely receives copies of all

correspondence from members of Congress and congressional

committees except for those of a personal nature and those

addressed to the Office of the Inspector General; provides for

the prompt acknowledgment of this correspondence, as

appropriate; reviews and concurs in all NRC responses and

other outgoing communications to members of Congress and

congressional committees, with the exception of matters within

the cognizance of the Inspector General, and coordinates all

financial information with the Deputy Chief Financial

Officer/Controller before release. (024)

• Transmits routine communications to Congress, including

notifications of proposed rulemakings, new and revised

regulatory guides, announcements of regulatory actions,

studies, reports, public documents, and other items of a routine

nature; prepares direct responses to routine congressional

requests and inquiries, when appropriate and with the

concurrence of the EDO. (025)

• Coordinates internal NRC activities that bear directly on NRC

relations with Congress including, but not limited to, all hearings

and attendance before the Congress by all NRC personnel,

drafting testimony, editing hearing transcripts, and
Volume 9, Organization and Functions

Office of Congressional Affairs

Directive 9.13

Approved: July 8, 1993 3

Functions

(9.13-02) (continued)

preparing supplemental materials, correspondence, and

announcements. (026)

• Transmits classified documents to Congress in accordance with

NRC security directives and procedures and congressional

regulations regarding the transmission of classified material.

Transmits documents that are not publicly available

(unclassified) with a special cover letter. (027)

• Monitors all legislative proposals, bills, congressional hearings,

debates, and other activities of potential interest and concern to

NRC and advises the Chairman, the Commission, and the NRC

staff, as appropriate. (028)

• Participates in planning and developing NRC's legislative

program in close cooperation with the Office of the General

Counsel (OGC), coordinates with OGC concerning responses

to legislation submitted to the NRC for comment, and

coordinates legislative liaison in financial management activities

with the Chief Financial Officer or the Deputy Chief Financial

Officer/Controller, as appropriate. (029)

• Represents the Commission, as appropriate, in conferences

and meetings with members of Congress and their staffs and

arranges for appearances for NRC representatives before

congressional committees. (0210)

• Coordinates internal NRC activities and arrangements for visits,

tours, notifications, presentations, briefings, and other activities

with individual members of Congress or congressional

committees and their staffs to inform them more fully of the role

and activities of NRC and significant events. (0211)
Volume 9, Organization and Functions

Office of Congressional Affairs

Directive 9.13

4 Approved: July 8, 1993

Functions

(9.13-02) (continued)

• Develops and establishes records, policies, and procedures

necessary for the effective conduct of NRC relations with

Congress, and provides for monitoring the status and timeliness

of NRC's responses to congressional correspondence. (0212)

• Performs any other functions assigned by the Chairman. (0213)

Delegation of Authority

to the Director

(9.13-03)

• The director is authorized and directed to take any actions

necessary to carry out the functions assigned by this directive

or other official directives or communications, subject to the

limitations they may prescribe. (031)

• In addition, the director is specifically authorized to speak

publicly for the NRC on routine matters within his area of

responsibility, and without advance clearance on nonroutine

matters in those circumstances in which the director is unable

to reach the Chairman, other Commissioners, or the EDO, in

that order, or when the urgency of the circumstances does not

permit sufficient time for advance clearance. The director is not

authorized to speak on behalf of the Inspector General without

advance clearance. (032)

Redelegation of Authority

by the Director

(9.13-04)

The director may, except where expressly prohibited, redelegate

in writing to others the authority delegated to the director by this
Volume 9, Organization and Functions

Office of Congressional Affairs

Directive 9.13

Approved: July 8, 1993 5

Redelegation of Authority

by the Director

(9.13-04) (continued)

or other official directives or communications, subject to the

limitations stated below and to any other stipulations the director

may deem necessary—

• The director shall send a memorandum specifying the

redelegation to the EDO, with a copy to the Secretary of the

Commission, the General Counsel, and the Director, Office of

Personnel. (041)

• The director shall stipulate any limitations on further

redelegations of authority that he or she makes. (042)

• The director shall maintain a file of all redelegations. (043)

Redelegation of Authority

to the Associate Director

(9.13-05)

The associate director is authorized to act for the director during

his or her absence.

Organizational Structure and

Internal Assignments

(9.13-06)

The Office of Congressional Affairs is a single organizational

component with no subdivisions.