February 19, 2002

Mr. Mike Broderick

Environmental Program Manager

Radiation Management Section

Department of Environmental Quality

P.O. Box 1677

Oklahoma City, OK 73101-1677

Dear Mr. Broderick :

On July 18, 2001, NRC staff conducted a meeting with you and members of your staff to

exchange information and discuss potential difficulties experienced during the initial

implementation of Oklahomaís Agreement State Program. A follow-up meeting was held on

February 6, 2002. The purpose of this meeting was to review and discuss the status of your

program. We also discussed planning for your first full Integrated Materials Performance

Evaluation Program (IMPEP) review. The NRC was represented by Dwight Chamberlain and

myself from NRCís Region IV office, and Patricia Larkins from NRCís Office of State and Tribal

Programs. 

I have completed and enclosed a meeting summary, including any specific actions that will be

taken as a result of the meeting. 

If you feel that our conclusions do not accurately summarize the meeting discussion, or have

any additional remarks about the meeting in general, please contact me at (817) 860-8116 or

e-mail mlm1@nrc.gov to discuss your concerns. 

Sincerely,

/RA/

Linda McLean

State Agreements Officer

Region IV

cc:

Paul Lohaus, Director, 

Office of State and Tribal Programs 

Enclosure: as stated

Attachment: Status Report 
Mr. Mike Broderick

Environmental Program Manager

cc:

SPO1

e-mail DCD

D. Chamberlain

L.McLean

V.Campbell

P. Larkins, STP

K. Schneider, STP

L. Rakovan, STP

W. Maier

R. Woodruff, RII

DOCUMENT NAME: S:\DNMS\SAO\Feb 6 Mtg Summary 

To receive copy of document, indicate in box: "C" = Copy without enclosures "E" = Copy with enclosures "N" = No copy

OFFICE RIV:SAO D:DNMS

NAME MLMcLean DDChamberlain

/RA/ /RA/

DATE 02/19/02 02/19 /02

OFFICIAL RECORD COPY
Mike Broderick

AGREEMENT STATE PERIODIC MEETING SUMMARY FOR OKLAHOMA

DATE OF MEETING: FEBRUARY 6, 2002

ATTENDEES:

State of Oklahoma, Radiation Management Section

Mike Broderick, Environmental Program Manager 

Pamela Bishop, Environmental Program Specialist III

Dale McHard, Environmental Health Consultant

NRC

Dwight Chamberlain, Director, Division of Nuclear Materials Safety, RIV

Linda McLean, Regional State Agreements Officer, Region IV

Patricia Larkins, Agreement State Project Officer, STP

 

The following is a summary of the meeting held in Oklahoma City, Oklahoma, on February 6,

2002, between representatives of the NRC and the State of Oklahoma. During the meeting, the

topics suggested in a letter dated January 14, 2002, from Mrs. McLean to Mr. Broderick were

discussed. The discussion pertaining to each topic is summarized below. 

1. Strengths and/or weaknesses of the State program, as identified by the State or NRC,

including the identification of actions that could diminish weaknesses. 

Strengths: The State has an adequate number of funded positions, and capable staff. 

The Section is financially strong and has dedicated fees. The Section currently has

eight full time positions filled, which includes the Program Manager, one part-time

clerical position. One funded position is unfilled; however, they are in the process of

filling the position.

Weaknesses: The loss of two qualified inspectors early in the start up of the program is

still challenging the Section. Currently only two staff members are fully qualified with

one of them being the Program Manager. Other staff have been interim qualified for

certain program activities. 

Another stated weakness is the Stateís salary structure. The loss of two trained staff to

States offering more money impacted the program. The Program Manager is

concerned that it will continue to be an issue until the pay structure can be improved. 

2. Status of State program or policy changes under development or recently completed

including: 

a. Changes in program staff - The Section has nine fully funded positions and has eight

full time positions filled. The Section has authorization to fill the vacant position and

is currently in the process of filling the position. A part time clerical position was

recently filled. 
Mike Broderick

b. Program reorganizations - No program reorganizations have occurred or expected to

occur. 

b. Legislative changes - No changes in legislation are expected.

c. Redistribution of responsibilities - Due to training course schedules and the canceled

classes after September 11, the Section has not been able to follow their training

plan as expected. Consequently, two staff members have been interim qualified to

perform certain types of inspections. 

d. Changes in program budget/funding - The Section is almost entirely fee based. No

changes are expected. 

e. Training - The Section has on going in-house training for their staff. One recent

training topic was how to conduct an inspection entrance. 

3. Status of NRC program changes (similar to those in 2.) that could impact Agreement

States. It was noted by the Program Manager that the inability to access some sections

of the NRC web site may affect productivity. 

4. Results of any internal program audits/self-assessments conducted by the State. The

Program Manager is planning on performing an IMPEP type review prior to the first

IMPEP scheduled this year. 

5. Status of all allegations and concerns previously referred by NRC to the Agreement

State Radiation Control Program for action and methods used to resolve allegations and

concerns that have been closed. The Section has followed up on a number of

allegations and responded to several events. Although a case file review was not

conducted, it appears that they have responded to the events and allegations in a timely

and thorough manner. 

6. Changes to NRC regulations since the Agreement became effective and status of

Oklahomaís regulations. The Section has adopted-by-reference several proposed rules

since the Agreement was signed. These have been submitted to NRC for review. 

7. Nuclear Material Event Database (NMED) reporting, including event follow-up and

closure information. The staff discussed problems they were encountering with the local

NMED program, (i.e., they were unable to print out just one record at a time, but would

print every record in the database). It was recommended that they get in touch with

INEEL for assistance. 

8. Status of materials inspection activities, including reciprocity inspections, and status of

licensing actions. In preparation of this meeting the Section reviewed the status of the

program, and provided the NRC with database statistics on the program activities (see

attachment). The Program Manager stated that the inspectors appear to be scheduling

their inspections for efficiency (i.e., location of licensees) rather than by priorities. He

stated that he would discuss this issue with them. Also, he stated that the issuance of

inspection reports have not always been timely; however, he is working on this with his
Mike Broderick

inspectors to improve the timeliness. Additionally, he noted that every violation issued

must be reviewed by an attorney which can delay the reports up to three weeks. 

9. Schedule for the first IMPEP review. The first IMPEP for the State is scheduled for 

July 15-19, 2002. 
Mike Broderick

Attachment

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Inspection Status 

October 2000 to present

************************************************************************************************************

New Licenses

Number - 6

Number inspected within 6 months - 1

Number not inspected within 6 months - 4

Number not inspected - 1

Core licenses:

Number inspected - 36

Number due inspection - 19

Number inspected at interval >25% - 10

Number overdue, not inspected - 1

Non core licenses

Number inspected - 17

Number due inspection - 3

Number inspected at interval >25% - 0

Number overdue, not inspected - 0

Reciprocity # Received # Inspected

Priority 1 1 1 100%

Priority 2 1 1 100%

Priority 3 9 4 44%

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Licensing Status

 September 29, 2000 to present

************************************************************************************************************

New Renewal Amendment Termination

Number of licensing 

 actions received 19 34 222 14

Number of licensing

 actions 15 5 172 11 

Date of oldest licensing 

 action not completed 12/05/01 09/29/00 03/26/01 11/05/01

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