61226 Federal Register / Vol. 69, No. 199 / Friday, October 15, 2004 / Notices 

delinquent Federal government debts by 

making these debts part of their credit 

records. 

The disclosure is limited to 

information necessary to establish the 

identity of the individual, including 

name, address, and taxpayer 

identification number (Social Security 

Number for individuals); the amount, 

status, and history of the claim; and the 

agency or program under which the 

claim arose for the sole purpose of 

allowing the consumer reporting agency 

to prepare a commercial credit report. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system:

STORAGE: 

The records are maintained in 

computers and computer output 

products; electronic storage media, and 

hard copy documents. 

RETRIEVABILITY: 

Retrieved by entering the last four 

digits of the Social Security Number, 

and a portion of the person’s last name. 

SAFEGUARDS: 

Records are stored in office buildings 

protected by guards, controlled 

screening, visitor registers are used, 

electronic access, and/or locks. Access 

to records is limited to individuals who 

are properly screened and cleared on a 

need-to-know basis in the performance 

of their official duties. Passwords and 

digital signatures are used to control 

access to the systems data, and 

procedures are in place to deter and 

detect browsing and unauthorized 

access. Physical and electronic access 

are limited to persons responsible for 

servicing and authorized to use the 

record system. 

RETENTION AND DISPOSAL: 

Records in this system are maintained 

for 6 years and 3 months after date of 

cutoff. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Strategic Business Office, 

Defense Finance and Accounting 

Service, Columbus, P.O. Box 182317 

Columbus, OH 43218–2317. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Office of Corporate 

Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

Individual should provide their full 

name, Social Security Number, office or 

organization where currently assigned, 

if applicable, and current address, and 

telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Defense Finance 

and Accounting Service, Office of 

Corporate Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

Individual should provide their full 

name, Social Security Number, office or 

organization where currently assigned, 

if applicable, and current address, and 

telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11–

R; 32 CFR part 324; or may be obtained 

from the Defense Finance and 

Accounting Service, Office of Corporate 

Communications, Freedom of 

Information Act/Privacy Act Program 

Manager, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

RECORD SOURCE CATEGORIES: 

Information is obtained from the 

Active Duty, Reserve, Guard, separated 

or retired military members, cadets, 

dependents, annuitants, and civilian 

employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–23120 Filed 10–14–04; 8:45 am] 

BILLING CODE 5001–06–M

DEPARTMENT OF DEFENSE

Office of the Joint Staff; Privacy Act of 

1974; System of Records

AGENCY: Office of the Joint Staff, DoD.

ACTION: Notice to add a system of 

records. 

SUMMARY: The Office of the Joint Staff, 

DoD proposes to add a system of records 

to its inventory of record systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended.

DATES: The changes will be effective on 

November 15, 2004 unless comments 

are received that would result in a 

contrary determination.

ADDRESSES: Send comments to DoD/

WHS/ESCD, Directives and Records 

Division, Directives and Records 

Branch, 201 12th Street, Arlington, VA 

22202.

FOR FURTHER INFORMATION CONTACT: Ms. 

Juanita Irvin at (703) 601–4722, 

extension 110.

SUPPLEMENTARY INFORMATION: The Office 

of the Joint Staff notices for systems of 

records subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended, have 

been published in the Federal Register

and are available from the address 

above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on October 4, 2004, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427).

Dated: October 7, 2004. 

L.M. Bynum, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense.

JS009ATHD 

SYSTEM NAME: 

Anti-Terrorism Awareness Training. 

SYSTEM LOCATION: 

Defense Technical Information 

Center, 8725 John J. Kingman Road, Fort 

Belvoir, VA 22060–6218. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Service members (to include the 

Reserve and National Guard), DoD 

civilian employees, DoD contractors, 

and DoD employee dependant family 

members.

CATEGORIES OF RECORDS IN THE SYSTEM: 

The information collected from the 

individual includes their first name, last 

name, last 4 digits of their Social 

Security Number, rank, user category, 

combatant command region, and date 

training completed. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C., Chapter 5, sections 151–

155; DoD Instruction 2000.16, DoD 

Antiterrorism Standards; and E.O. 9397 

(SSN). 

PURPOSE(S): 

Due to the increased terrorism threat 

world-wide, the Department of Defense 

(DoD) requires that all DoD employees, 

contractors and dependents who will be 

traveling outside the United States take 

terrorism awareness training to make 

them more aware of potential threats. 

The system will be used by authorized 

Federal Register / Vol. 69, No. 199 / Friday, October 15, 2004 / Notices 61227

DoD officials to validate required 

training has been completed within the 

past year. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Rountine Uses’ set 

forth at the beginning of the Joint Staff’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are automated and are 

maintained in computers and computer 

output products and reside on disk and 

magnetic tape. 

RETRIEVABILITY: 

A combination of individual’s name 

and the last 4 digits of their Social 

Security Number retrieve the record. 

Training date is then displayed for 

matching individual records. 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to those personnel who require the 

records to perform their official duties 

consistent with the purpose for which 

the information was collected. Access to 

computerized data is restricted by 

passwords, which are changed 

periodically. 

RETENTION AND DISPOSAL:

Disposition pending. Until the 

National Archives and Records 

Administration has approved the 

retention and disposition schedule for 

these records treat them as permanent. 

SYSTEM MANAGER(S) AND ADDRESS: 

Branch Chief, Programs and 

Resources, Antiterrorism Division J–34, 

The Joint Staff, J–3, Deputy Directorate 

for Antiterrorism and Homeland 

Defense, 3000 Joint Staff Pentagon, 

Washington, DC 20318–3000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Branch 

Chief, Programs and Resources, 

Antiterrorism Division J–34, The Joint 

Staff, J–3, Deputy Directorate for 

Antiterrorism and Homeland Defense, 

3000 Joint Staff Pentagon, Washington, 

DC 20318–3000. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves is 

contained in this system should address 

written inquiries to the Branch Chief, 

Programs and Resources, Antiterrorism 

Division J–34, The Joint Staff, J–3, 

Deputy Directorate for Antiterrorism 

and Homeland Defense, 3000 Joint Staff 

Pentagon, Washington, DC 20318–3000. 

CONTESTING RECORD PROCEDURES: 

The Joint Staff rules for accessing 

records and for contesting contents and 

appealing initial determinations are 

contained in OSD Administrative 

Instruction 81; Joint Administrative 

Instruction 2530.9A; 32 CFR part 311; or 

may be obtained from the system 

manager. 

RECORD SOURCE CATEGORIES: 

From the individual. Date training 

was taken is computer generated. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–23121 Filed 10–14–04; 8:45 am] 

BILLING CODE 5001–06–M

DEPARTMENT OF EDUCATION

Student Assistance General 

Provisions, Federal Perkins Loan, 

Federal Work-Study, Federal 

Supplemental Educational Opportunity 

Grant, Federal Family Education Loan, 

William D. Ford Federal Direct Loan, 

Federal Pell Grant, and Leveraging 

Educational Assistance Partnership 

Programs

AGENCY: Department of Education.

ACTION: Notice extending institutional 

and applicant filing and reporting 

deadlines. 

SUMMARY: The Secretary announces the 

extension of the deadline dates for 

specific filing and reporting activities, 

including those published in the 

Federal Register on March 10, 2004 (69 

FR 11403) and March 15, 2004 (69 FR 

12136). The Secretary takes this action 

as a result of the damage and 

disruptions caused by the recent 

hurricanes and tropical storms in the 

southern and eastern parts of the United 

States, including Puerto Rico. The new 

dates or requested extensions apply 

only to (1) institutions or third-party 

servicers that are located in a federallydeclared disaster area and that were 

adversely affected by these severe 

weather conditions, and (2) applicants 

that are adversely affected by these 

severe weather conditions.

SUPPLEMENTARY INFORMATION: On 

September 21, 2004 the Department 

published a ‘‘Dear Partner Letter’’

announcing the intention of the 

Secretary to extend certain deadline 

dates. That letter is available at:

http://ifap.ed.gov/dpcletters/

GEN0409.html.

In this notice, the Secretary officially 

establishes these new deadlines, as set 

forth below. 

Activities Related to Institutional 

Reporting 

FISAP Filing Deadline: For an affected 

institution or third-party servicer that is 

unable to meet the previously published 

deadline of October 1, 2004, the 

Secretary announces the extension to 

October 30, 2004 of the date by which 

the institution’s FISAP (Fiscal 

Operations Report for 2003–2004 and 

Application to Participate for 2005–

2006) must be submitted. If the 

institution or servicer is unable to meet 

this extended deadline, it must contact 

the Campus-Based Call Center at 1–877–

801–7168. An institution or servicer that 

submits a FISAP after October 1, 2004 

must maintain documentation of the 

hurricane-related reason why it did so. 

2003–2004 Federal Pell Grant 

Reporting Deadline: For an affected 

institution or third-party servicer that is 

unable to meet the previously published 

deadline of September 30, 2004, the 

Secretary grants administrative relief 

and announces the extension to October 

22, 2004 of the date by which the 

institution or servicer must report 

Federal Pell Grant payments (and 

adjustments) for the 2003–2004 award 

year to the Common Origination and 

Disbursement (COD) System. An 

institution or servicer that submits Pell 

Grant payment information for the 

2003–2004 award year after September 

30, 2004 must maintain documentation 

of the hurricane-related reason why it 

did so. 

Submission of Federal Pell Grant 

Disbursement Records: The Secretary 

announces the extension to 60 days 

(instead of the normal 30 days) of the 

time within which an affected 

institution or third-party servicer must 

submit a Federal Pell Grant 

disbursement record to the COD System. 

If the institution or servicer finds that it 

cannot submit the record within this 60-

day period, it must contact the COD 

School Relations Center at 1–800–

4PGRANT (1–800–474–7268). An 

affected institution or servicer that does