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SUPPORTING STATEMENT

FOR PAPERWORK REDUCTION ACT SUBMISSION

A. Justification 

1. Explain the circumstances that make the collection of information necessary. Identify any

legal or administrative requirements that necessitate the collection. Attach a hard copy of the 

appropriate section of each statute and regulation mandating or authorizing the collection of 

information, or you may provide a valid URL link or paste the applicable section1. Specify the 

review type of the collection (new, revision, extension, reinstatement with change, reinstatement 

without change). If revised, briefly specify the changes. If a rulemaking is involved, make note 

of the sections or changed sections, if applicable.

The Department of Education (the Department) proposes to amend the Student 

Assistance General Provisions regulations issued under the Higher Education Act of 

1965, as amended (HEA), to implement the changes made by the Violence Against 

Women Reauthorization Act of 2013 (VAWA) (Pub. L. 113-4), which, among other 

provisions, amended section 485(f) of the HEA, otherwise known as the Jeanne Clery

Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). 

These proposed regulations are a result of negotiated rulemaking and would update and 

clarify the current regulations. 

This is a revision to the current collection due to changed regulatory action that requires 

additional collection and reporting by the institutions. Burden that is impacted is in 

proposed §668.46 (b), §668.46(c) §668.46(j), and §668.46(k). The Department is 

requesting continued approval of the current collection along with consideration of the 

following revisions. 

2. Indicate how, by whom, and for what purpose the information is to be used. Except for a new 

collection, indicate the actual use the agency has made of the information received from the 

current collection.

The Clery Act requires institutions of higher education to comply with certain campus 

safety- and security-related requirements as a condition of their participation in the title 

IV, HEA programs. Notably, VAWA amended the Clery Act to require institutions to 

compile statistics for incidents of dating violence, domestic violence, sexual assault, and 

stalking and to include certain policies, procedures, and programs pertaining to these 

incidents in their annual security reports. 

The Department proposes to amend 34 CFR §668.46 in order to implement these 

statutory changes. And we propose to update this section by incorporating provisions 

 

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Please limit pasted text to no longer than 3 paragraphs.
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added to the Clery Act by the Higher Education Opportunity Act of 2008, deleting 

outdated deadlines and cross-references, and making other changes to improve the 

readability and clarity of the regulations.

The information that is collected and reported to the Department using the Annual 

Security Report is posted to the Department’s web page at The Campus Safety and 

Security Data Analysis Cutting Tool which allows interested parties access to data 

regarding one or more institutions or data that has been aggregated. Additionally, the 

data is required to be made available on institutional web pages for disclosures to 

prospective and current students and prospective and current employees regarding the 

information. This allows interested parties to be aware of issues related to campus 

security at a given institution.

3. Describe whether, and to what extent, the collection of information involves the use of 

automated, electronic, mechanical, or other technological collection techniques or forms of 

information technology, e.g. permitting electronic submission of responses, and the basis for the 

decision of adopting this means of collection. Also describe any consideration given to using 

technology to reduce burden.

On an annual basis institutions electronically report their campus crime statistics via the 

Department’s Campus Safety and Security Survey website. Institutions use a 

combination of their own systems and websites to disclose information to current and 

prospective students and current and new employees. The use of this method of 

transmission allows for accuracy in the reporting of the information to the Department by

institutions, minimizing transcription error by multiple parties.

4. Describe efforts to identify duplication. Show specifically why any similar information 

already available cannot be used or modified for use for the purposes described in Item 2 above.

The current requirements avoid duplication. There is no other system available that can be used 

or modified for this purpose.

5. If the collection of information impacts small businesses or other small entities, describe any

methods used to minimize burden. A small entity may be (1) a small business which is deemed 

to be one that is independently owned and operated and that is not dominant in its field of 

operation; (2) a small organization that is any not-for-profit enterprise that is independently

owned and operated and is not dominant in its field; or (3) a small government jurisdiction, 

which is a government of a city, county, town, township, school district, or special district with a 

population of less than 50,000.

No small businesses are affected by this information collected.

6. Describe the consequences to Federal program or policy activities if the collection is not 

conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing 

burden.
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Absent this proposed data, current and prospective students, and current and prospective 

employees would not have sufficient information about the institution’s crime statistics to 

make informed decisions about whether to begin or continue their education or 

employment at a given institution.

7. Explain any special circumstances that would cause an information collection to be conducted 

in a manner:

 requiring respondents to report information to the agency more often than quarterly;

 requiring respondents to prepare a written response to a collection of information in 

fewer than 30 days after receipt of it;

 requiring respondents to submit more than an original and two copies of any document;

 requiring respondents to retain records, other than health, medical, government contract, 

grant-in-aid, or tax records for more than three years;

 in connection with a statistical survey, that is not designed to produce valid and reliable 

results than can be generalized to the universe of study;

 requiring the use of a statistical data classification that has not been reviewed and 

approved by OMB;

 that includes a pledge of confidentiality that is not supported by authority established in 

statute or regulation, that is not supported by disclosure and data security policies that are 

consistent with the pledge, or that unnecessarily impedes sharing of data with other 

agencies for compatible confidential use; or

 requiring respondents to submit proprietary trade secrets, or other confidential 

information unless the agency can demonstrate that it has instituted procedures to protect 

the information’s confidentiality to the extent permitted by law.

The collection of this information will continue to be conducted in a manner that is 

consistent with the guidelines in 5 CFR 1320.5(d)(2). 

8. As applicable, state that the Department has published the 60 and 30 Federal Register notices 

as required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to 

submission to OMB. Summarize public comments received in response to that notice and 

describe actions taken by the agency in response to these comments. Specifically address 

comments received on cost and hour burden.

Describe efforts to consult with persons outside the agency to obtain their views on the 

availability of data, frequency of collection, the clarity of instruction and record keeping, 

disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or 

reported.

Consultation with representatives of those from whom information is to be obtained or those 

who must compile records should occur at least once every 3 years – even if the collection of 

information activity is the same as in prior periods. There may be circumstances that may

preclude consultation in a specific situation. These circumstances should be explained.
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The proposed regulations were developed through the Negotiated Rulemaking process 

where the public provided its input and in consultation with institutions, victims, 

advocacy groups, campus police and security personnel, and other affected entities. The 

comment period for the information collection package will run concurrently with the 

Notice of Proposed Rulemaking.

9. Explain any decision to provide any payment or gift to respondents, other than remuneration 

of contractors or grantees with meaningful justification.

No payments or gifts will be provided to the respondents.

10. Describe any assurance of confidentiality provided to respondents and the basis for the 

assurance in statute, regulation, or agency policy. If personally identifiable information (PII) is 

being collected, a Privacy Act statement should be included on the instrument. Please provide a 

citation for the Systems of Record Notice and the date a Privacy Impact Assessment was 

completed as indicated on the IC Data Form. A confidentiality statement with a legal citation that 

authorizes the pledge of confidentiality should be provided.2If the collection is subject to the 

Privacy Act, the Privacy Act statement is deemed sufficient with respect to confidentiality. If 

there is no expectation of confidentiality, simply state that the Department makes no pledge 

about the confidentially of the data.

Privacy protected information would not be included in the report by the institution to the 

Department. Institutions would report via the Department’s crime statistics reporting 

web-based tool.

11. Provide additional justification for any questions of a sensitive nature, such as sexual 

behavior and attitudes, religious beliefs, and other matters that are commonly considered private. 

The justification should include the reasons why the agency considers the questions necessary, 

the specific uses to be made of the information, the explanation to be given to persons from 

whom the information is requested, and any steps to be taken to obtain their consent.

The Department is not requesting any sensitive data. 

12. Provide estimates of the hour burden of the collection of information. The statement should:

 Indicate the number of respondents by affected public type (federal government, 

individuals or households, private sector – businesses or other for-profit, private 

sector – not-for-profit institutions, farms, state, local or tribal governments), 

frequency of response, annual hour burden, and an explanation of how the burden was 

 

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Requests for this information are in accordance with the following ED and OMB policies: Privacy Act of 1974, 

OMB Circular A-108 – Privacy Act Implementation – Guidelines and Responsibilities, OMB Circular A-130 

Appendix I – Federal Agency Responsibilities for Maintaining Records About Individuals, OMB M-03-22 – OMB 

Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002, OMB M-06-15 –

Safeguarding Personally Identifiable Information, OM:6-104 – Privacy Act of 1974 (Collection, Use and Protection 

of Personally Identifiable Information)
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estimated, including identification of burden type: recordkeeping, reporting or third 

party disclosure. All narrative should be included in item 12. Unless directed to do 

so, agencies should not conduct special surveys to obtain information on which to 

base hour burden estimates. Consultation with a sample (fewer than 10) of potential 

respondents is desirable. If the hour burden on respondents is expected to vary widely 

because of differences in activity, size, or complexity, show the range of estimated 

hour burden, and explain the reasons for the variance. Generally, estimates should 

not include burden hours for customary and usual business practices.

 If this request for approval covers more than one form, provide separate hour burden 

estimates for each form and aggregate the hour burdens in the ROCIS IC Burden 

Analysis Table. (The table should at minimum include Respondent types, IC activity, 

Respondent and Responses, Hours/Response, and Total Hours)

 Provide estimates of annualized cost to respondents of the hour burdens for 

collections of information, identifying and using appropriate wage rate categories. 

The cost of contracting out or paying outside parties for information collection 

activities should not be included here. Instead, this cost should be included in Item 

14.

As stated in Item 1, the Department is identifying regulatory sections that are impacted 

under proposed §668.46 (b), §668.46(c) §668.46(j), and §668.46(k). Sections 668.46(b) 

and (c) are existing sections with associated burden currently identified in OMB 

information collection 1845-0022. Sections 668.46(j) and (k) are proposed regulations 

with new burden which will be associated with OMB information collection 1845-0022. 

Based on data compiled in the 2012 Campus Safety and Security Survey, there are 7,230 

institutions reporting to the system. This figure includes 2,011 Public, 1,845 Private Notfor-Profit, and 3,365 Private For-Profit institutions. This data was collected from August 

to October 2013 and represents the most current information available. These are the 

figures used in the following calculations.

34 CFR §668.46 Institutional security policies and crimes statistics.

Under proposed §668.46(b) Annual security report, we have revised and expanded 

existing language and added new requirements for items to be reported annually. We 

propose to revise §668.46(b)(4)(i) to require institutions to address in their statements of 

current policies the jurisdiction of security personnel for the investigation of alleged 

criminal offenses, as well as any agreements, such as written memoranda of 

understanding between the institution and those police agencies. This proposed change 

incorporates modifications made to the HEA by the HEOA and responds to requests the 

Department has received regarding the memorandum of understanding between campus 

security personnel and State and local law enforcement. 

We propose to expand §668.46(b)(4)(iii) to include, in the statement of policy, the 

requirement that the institution encourage accurate and prompt reporting of all crimes to 

the campus police and the appropriate police agency when a victim of a crime elects to or 

is unable to make such a report. This proposed change incorporates modifications made 
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to the HEA by the VAWA, ensures complete reporting of crime statistics in the 

institution’s annual security report and provides for a safer campus community whether a 

crime is reported by the victim or a third-party.

We propose to revise and restructure §668.46(b)(11). Specifically, we propose to require 

institutions to include in their annual security report a statement of policy regarding the 

institution’s programs to prevent dating violence, domestic violence, sexual assault, and 

stalking as well as the procedures that the institutions would follow when one of these 

crimes is reported. These newly defined crimes replace the previous “sex offense” 

throughout this subsection. This proposed change incorporates modifications made to the 

HEA by VAWA.

In §668.46(b)(11)(ii), we propose that institutions must provide written information to the 

victim of dating violence, domestic violence, sexual assault, and stalking. This includes 

information regarding: the preservation of evidence to assist in proving the alleged 

criminal offense or obtaining a protective order; how and to whom an alleged offense is 

to be reported; options for the involvement of law enforcement and campus authorities; 

and where applicable the victim’s rights or institution’s responsibilities for orders of 

protection. This proposed change incorporates modifications made to the HEA by

VAWA as well as changes discussed during the negotiations.

In §668.46(b)(11)(iii), we propose to add a section to specify that institutions must 

address in their annual security report how they will complete publicly available 

recordkeeping for the purposes of Clery Act reporting while not including identifying 

information about the victim and while maintaining the confidentiality of any

accommodations or protective measures given to the victim, to the extent that such 

exclusions would not impair the ability of the institution to provide such accommodations 

or protective measures. This proposed change incorporates modifications made to the 

HEA by VAWA as well as discussions during negotiations.

We propose to revise §668.46(b)(11)(iv) to require institutions to specify in their annual 

security reports that they will provide a written notification of an expanded list of 

services to students and employees if the services are available. These services include 

existing counseling, health, mental health, victim advocacy, legal assistance, visa and 

immigration services for the victim, and other services that may be available at the 

institution and in the community. This proposed change incorporates modifications made 

to the HEA by VAWA as well as discussions during negotiations.

We propose to revise current §668.46(b)(11)(v) to require institutions to specify in their 

annual security report that written notification would be provided to victims of dating 

violence, domestic violence, sexual assault, and stalking regarding their options for, and 

the availability of, changes to academic, living, transportation, and working situations. 

These options would have to be afforded any victim, regardless of whether the victim 

reports the crime to campus policy or law enforcement. This proposed change 

incorporates modifications made to the HEA by VAWA, as well as discussions during 

negotiations.
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We propose to add a new §668.46(b)(11)(vi) to require institutions to specify in their 

annual security reports that when a student or employee of the institution reports to the 

institution that a person is a victim of dating violence, domestic violence, sexual assault, 

or stalking that victim will be provided a written explanation of their rights and options 

under this subsection, whether the offense occurred on campus or off campus. This 

proposed change incorporates modifications made to the HEA by VAWA.

Burden Calculation: On average, we estimate that the proposed changes in 

§668.46(b)(11) would take each institution 2.5 hours of additional burden. As a result, 

reporting burden at public institutions would increase by 5,028 hours (2,011 public 

institutions time 2.5 hours per institution). Reporting burden at private non-profit 

institutions would increase by 4,635 hours (1,854 private non-profit institutions times 2.5 

hours per institution). Reporting burden at private for-profit institutions would increase 

by 8,413 hours (3,365 private for-profit institutions times 2.5 hours per institution).

Collectively, burden in §668.46(b) would increase by 18,076 hours under OMB Control 

Number 1845-0022.

Under proposed §668.46(c), Crime statistics, we have revised and expanded existing 

language and added new reporting requirements for items to be reported in the annual 

survey.

The proposed revisions to §668.46(c)(1) would add the VAWA crimes of dating 

violence, domestic violence, and stalking to the crimes for which an institution must 

collect and disclose statistics as part of their annual crime statistics reporting process. 

The Department is modifying its approach for the reporting and disclosing of sex 

offenses to reflect updates to the FBI’s (Uniform Crime Reporting) UCR Program and to 

improve the clarity of §668.46(c)(1). The Department is proposing a restructuring of the 

paragraph to consolidate all the reportable Clery Act crimes and to specify the categories 

of crimes. While institutions would continue to be required to report statistics for the 

three most recent calendar years, the proposed reporting requirements have been 

expanded because of the addition of new crimes added by VAWA.

We have revised §668.46(c)(4)(iii) and §668.46(c)(vii) to include gender identity and 

national origin as two new categories of bias that serve as the basis for a determination of 

a hate crime. The institution would have to identify the category of bias that motivated 

the crime.

Under proposed §668.46(c)(6), we added stalking as a reportable crime. The Department 

defined “stalking” in the proposed regulations.

These proposed changes incorporate longstanding sub-regulatory guidance, implement 

the changes VAWA made to the HEA, and improve the overall clarity of this paragraph. 

We believe that additional burden would be added because there are additional crimes, 
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categories of crimes, differentiation of hate crimes, and expansions of the categories of 

bias that must be reported. 

Burden Calculation: On average, we estimate that the proposed changes to the reporting 

of crime statistics would take each institution 1.50 hours of additional burden. As a 

result, reporting burden at public institutions would increase by 3,017 hours (2,011 

reporting public institutions times 1.50 hours per institution). Reporting burden at private 

non-profit institutions would increase by 2,781 hours (1,854 private non-profit 

institutions times 1.50 hours). Reporting burden at private for-profit institutions would 

increase by 5,048 hours (3,365 private for-profit institutions times 1.50 hours per 

institution). 

Collectively, burden in §668.46(c) would increase by 10,846 hours under OMB Control 

Number 1845-0022.

Under proposed §668.46(j), Programs to prevent dating violence, domestic violence, 

sexual assault, and stalking, we are proposing particular elements of the required 

description of the institution’s programs and ongoing campaigns about prevention and 

awareness that must be included in the institution’s annual security report. 

Proposed §668.46(j)(1)(i) would require that the institution’s statement would have to 

contain certain elements in the description of the primary prevention and awareness 

programs for incoming students and new employees including the institution’s 

prohibition of dating violence, domestic violence, sexual assault, or stalking, definitions 

of those crimes and a definition of “consent” according to the applicable jurisdiction, a 

description of safe and positive options for bystander intervention, information on risk 

reduction, and other elements of paragraphs 668.46(b)(11)(ii)–(vii) and (k)(2). This is 

being done to incorporate changes made to the HEA by VAWA.

And proposed §668.46(j)(1)(ii) would require that the institution’s statement must 

contain certain elements in the description of the ongoing prevention and awareness 

campaigns for students and employees, including the institution’s prohibition of dating 

violence, domestic violence, sexual assault, or stalking; definitions of those crimes; a 

definition of consent according to the applicable jurisdiction, a description of safe and 

positive options for bystander intervention; information on risk reduction; and other 

elements of paragraphs 668.46(b)(11)(ii)–(vii) and (k)(2). This is being done to 

incorporate changes made to the HEA by VAWA.

Burden Calculation: On average, we estimate that the proposed changes to the 

institution’s statements of policy and description of programs and ongoing campaigns 

would take each institution four hours of additional burden. As a result, reporting burden 

at public institutions would increase by 8,044 hours (2,011 reporting public institutions 

times 4 hours per institution). Reporting burden at private non-profit institutions would 

increase by 7,416 hours (1,854 private non-profit institutions times 4 hours). Reporting 

burden at private for-profit institutions would increase by 13,460 hours (3,365 private 

for-profit institutions times 4 hours per institution).
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Collectively, burden in §668.46(j) would increase by 28,920 hours under OMB Control 

Number 1845-0022.

Under proposed §668.46(k), Procedures for institutional disciplinary action in cases of 

alleged dating violence, domestic violence, sexual assault, or stalking, we would 

implement the statutory changes requiring an institution that participates in any title IV, 

HEA program, other than a foreign institution, to include a statement of policy in its 

annual security report addressing the procedures for institutional disciplinary action in 

cases of alleged dating violence, domestic violence, sexual assault, or stalking. 

Proposed §668.46(k)(1) would require various additions to the institution’s statement of 

policy that must be included in the annual security report. While a statement of policy is 

required under current regulations (see §668.46(b)(11)(vii)), the proposed regulations 

would require the following additions to the statement of policy.

Proposed §668.46(k)(1)(i) provides that the statement of policy must describe each type 

of disciplinary proceeding used by the institution including the steps, anticipated 

timelines, and decision-making process for each, and how the institution determines 

which type of disciplinary hearing to use. Proposed §668.46(k)(1)(ii) would provide that 

the statement of policy must describe the standard of evidence that would be used during 

any disciplinary proceeding. Proposed §668.46(k)(1)(iii) provides that the statement of 

policy must list all possible sanctions an institution may impose following the results of 

any disciplinary proceeding. Proposed §668.46(k)(1)(iv) provides that the policy

statement must describe the range of protective measures that the institution may offer 

following an allegation of dating violence, domestic violence, sexual assault, or stalking.

Under proposed §668.46(k)(2), the institution would have to provide additional 

information regarding its disciplinary proceedings in the statement of policy. An 

institution’s statement of policy would have to provide that its disciplinary proceeding 

includes a prompt, fair, and impartial process from the initial investigation to the final 

result under proposed §668.46(k)(2)(i). The policy statement would have to provide that 

the proceeding will be conducted by officials who receive annual training on the issues 

related to dating violence, domestic violence, sexual assault, and stalking, and annual 

training on how to conduct an investigation and hearing process that protects the safety of 

victims and promotes accountability under proposed §668.46(k)(2)(ii). Under proposed 

§668.46(k)(2)(iii), an institution’s statement of policy must provide that its disciplinary

proceeding will afford the accuser and the accused the same opportunities to have others 

present during an institutional disciplinary proceeding, including the opportunity to be 

accompanied to any related meeting or proceeding by an advisor of their choice. As 

proposed under §668.46(k)(2)(iv), an institution cannot limit the choice or presence of an 

advisor, however, the institution may establish restrictions regarding the advisor’s 

participation in the proceedings as long as those restrictions apply equally to both the 

accuser and the accused. Finally, under proposed §668.46(k)(2)(v), an institution’s 

statement of policy would require simultaneous notification, in writing, to both the 

accuser and the accused of the result of any institutional disciplinary proceeding, the 
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institution’s procedures for the accused and the victim’s right to appeal the result, any 

change to the result, or when such results become final. 

Burden Calculation: On average, we estimate that the proposed changes to the 

institution’s statement of policy would take each institution 2.75 hours of additional 

burden. As a result, reporting burden at public institutions would increase by 5,530 hours 

(2,011 reporting public institutions times 2.75 hours per institution). Reporting burden at 

private non-profit institutions would increase by 5,099 hours (1,854 private non-profit 

institutions times 2.75 hours). Reporting burden at private for-profit institutions would 

increase by 9,254 hours (3,365 private for-profit institutions times 2.75 hours per 

institution).

Collectively, burden in §668.46(k) would increase by 19,883 hours under OMB Control 

Number 1845-0022.

Overall, burden for revised §668.46 would increase by 77,725 hours under OMB Control 

Number 1845-0022.

1845-0022 Current Burden: 

Respondents Responses Hours of Burden

904,212 1,321,918 2,138,320

§668.46 New Burden:

Respondents Responses Hours/Response Hours of Burden

For-Profit Institutions 3,365

§668.46 (b) Annual Security Report x 2.5 = 8,413

§668.46 (c) Crime Statistics x 1.5 = 5,048

§668.46 (j) Programs/Training x 4 = 13,460

§668.46 (k) Procedures/Discipline x 2.75 = 9,254

Total 36,175

Not-For-Profit Institutions 1,854

§668.46 (b) Annual Security Report x 2.5 = 4,635

§668.46 (c) Crime Statistics x 1.5 = 2,781

§668.46 (j) Programs/Training x 4 = 7,416

§668.46 (k) Procedures/Discipline x 2.75 = 5,099

Total 19,931

Public Institutions 2,011

§668.46 (b) Annual Security Report x 2.5 = 5,028

§668.46 (c) Crime Statistics x 1.5 = 3,017

§668.46 (j) Programs/Training x 4 = 8,044

§668.46 (k) Procedures/Discipline x 2.75 = 5,530

Total 21,619

Total Affected Entities 7,230 Total Hours of Burden 77,725
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The current distribution of the respondents, responses, and hours for the OM information 

collection 1845-0022 is shown below and the Department is requesting the continued 

approval of these respondents, responses, and hours. The proposed changes would 

increase the current burden associated with §668.46 in this collection as follows:

13. Provide an estimate of the total annual cost burden to respondents or record keepers 

resulting from the collection of information. (Do not include the cost of any hour burden shown 

in Items 12 and 14.)

 The cost estimate should be split into two components: (a) a total capital and start-up cost 

component (annualized over its expected useful life); and (b) a total operation and 

maintenance and purchase of services component. The estimates should take into account 

costs associated with generating, maintaining, and disclosing or providing the 

information. Include descriptions of methods used to estimate major cost factors 

including system and technology acquisition, expected useful life of capital equipment, 

the discount rate(s), and the time period over which costs will be incurred. Capital and 

start-up costs include, among other items, preparations for collecting information such as 

purchasing computers and software; monitoring, sampling, drilling and testing 

equipment; and acquiring and maintaining record storage facilities.

 If cost estimates are expected to vary widely, agencies should present ranges of cost 

burdens and explain the reasons for the variance. The cost of contracting out information 

collection services should be a part of this cost burden estimate. In developing cost 

burden estimates, agencies may consult with a sample of respondents (fewer than 10), 

utilize the 60-day pre-OMB submission public comment process and use existing 

economic or regulatory impact analysis associated with the rulemaking containing the 

information collection, as appropriate.

 Generally, estimates should not include purchases of equipment or services, or portions 

thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with 

requirements not associated with the information collection, (3) for reasons other than to 

provide information or keep records for the government or (4) as part of customary and 

usual business or private practices. Also, these estimates should not include the hourly

costs (i.e., the monetization of the hours) captured above in Item 12

Total Annualized Capital/Startup Cost : 

Total Annual Costs (O&M) : 

____________________

Total Annualized Costs Requested : 

There are no capital/startup costs to respondents.

1845-0022 Revised Burden:

Respondents

904,212

Responses

1,329,148

Hours of Burden

2,216,045

Note: The number of Respondents (904,212) includes the 7,230 Total Affected Entities.
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14. Provide estimates of annualized cost to the Federal government. Also, provide a description 

of the method used to estimate cost, which should include quantification of hours, operational 

expenses (such as equipment, overhead, printing, and support staff), and any other expense that 

would not have been incurred without this collection of information. Agencies also may

aggregate cost estimates from Items 12, 13, and 14 in a single table.

There are no additional costs to the Federal government as a result of the regulations.

15. Explain the reasons for any program changes or adjustments. Generally, adjustments in 

burden result from re-estimating burden and/or from economic phenomenon outside of an 

agency’s control (e.g., correcting a burden estimate or an organic increase in the size of the 

reporting universe). Program changes result from a deliberate action that materially changes a 

collection of information and generally are result of new statute or an agency action (e.g., 

changing a form, revising regulations, redefining the respondent universe, etc.). Burden changes 

should be disaggregated by type of change (i.e., adjustment, program change due to new statute, 

and/or program change due to agency discretion), type of collection (new, revision, extension, 

reinstatement with change, reinstatement without change) and include totals for changes in 

burden hours, responses and costs (if applicable).

This is a request for a revision of a current collection. The increase in burden is a result 

of the proposed regulations at §668.46 implementing changes based on the 

reauthorization of VAWA and its effect on the Clery Act. These program changes add to 

the current burden in part due to the inclusion of two new sections in §668.46 that require 

additional data collection and reporting by institutions as well as revisions to the existing 

data collection and reporting requirements. 

16. For collections of information whose results will be published, outline plans for tabulation 

and publication. Address any complex analytical techniques that will be used. Provide the time 

schedule for the entire project, including beginning and ending dates of the collection of 

information, completion of report, publication dates, and other actions.

Both the institution and the Department display the annual campus safety and security 

survey results on web sites to comply with regulation and to offer greater information 

sharing with the public.

17. If seeking approval to not display the expiration date for OMB approval of the information 

collection, explain the reasons that display would be inappropriate.

The Department is not seeking this approval.

18. Explain each exception to the certification statement identified in the Certification of 

Paperwork Reduction Act.

The Department is not requesting any exceptions to the “Certification for Paperwork 

Reduction Act Submissions” of OMB Form 83-1.