Telephone District Screening Protocol/Interview

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Draft District Screening Protocol

Introductory script: Thank you for the opportunity to meet with you today and discuss the Impact of an 

Early Warning and Intervention Monitoring System (EWIMS) on Student and School Outcomes Study 

funded by the Institutes of Educational Science within the U.S. Department of Education. We are very 

excited about your district’s interest in the study and are looking forward to talking to you about potential 

participation of high schools within your district. Participation in this study is voluntary for schools. 

Today we will ask you questions about how your district supports schools in working with students who

are at-risk for not graduating on time. 

District Name: District Contact: _____________

Email: Telephone: 

School Characteristics

1. How many high school (serving grades 9-12) do you have in your district? 

What are the names of those high schools and their graduation rates for the 2012-13 academic year? 

(note- pre populated with names, if available)

2. What methodology was used to calculate the graduation rate? 
Data-Driven Dropout Prevention Efforts 

3. Does your district promote the use of a student information system, an early warning system (EWS), 

or another other data tool to identify students who may be at-risk of not graduating from high school 

on-time? [interviewer will allow the interviewee to describe their process and will select most 

appropriate response]

o Yes, we have a district-wide tool to identify students who may be at-risk of not graduating 

and we use the tool in all schools.

o Yes, we have a district-wide tool to identify students who may be at-risk of not graduating 

and we use the tool in some schools.

If yes, please specify which schools: 

o No, the district does not promote and/or high schools do not use a tool to identify students 

who may be at-risk of not graduating. 

o I'm not sure.

4. Can you please describe the tool:

5. Does your district have an early warning system team or group of individuals that focuses on students 

who are identified as at risk of not graduating from high school? [interviewer will allow the 

interviewee to describe their process and will select most appropriate response]

o Yes, the district has a team that focuses on students who are identified as at risk of not 

graduating from high school.

o No, there is no team at the district or high school levels.

o Other

If yes, specify who serves on this team: 

6. Does your district have a policy or practice on how schools should assign at-risk students to supports 

and/or interventions? 
Specifically, how is data used within this process (e.g. how often and to what extent?)

Does this vary by school? If so, how? 

7. Does your district have a system for schools to monitor individual high school students' progress in 

interventions/supports to which they are assigned?

o Yes

o No

o Unsure

If "yes," please specify which high schools use it: 

8. If your district monitors students' progress in interventions/supports to which they are assigned, what 

data are used in this process? [interviewer will allow the interviewee to describe their process and will 

check all that apply]

o Attendance

o State assessment results

o Course performance

o Data from students' classroom teachers

o Core course performance

o Data from other adults who interact with the student (e.g., counselors, coaches, etc.)

o Credits earned

o Behavior referrals 

o Behavior suspensions

o Information from the at-risk (flagged) student

o Information from at-risk (flagged) students' parent/guardian 

o Other
If "other," please specify: 

9. Is there anything else you would like to share with us about how your district approaches dropout 

prevention interventions and strategies?