Federal Register / Vol. 69, No. 201 / Tuesday, October 19, 2004 / Notices 61517

1Conference Report (H.R. Report 106–988) for the 

Fiscal Year (FY) 2001 HUD Appropriations Act 

(Pub. L. 106–377).

These clubs transport members and 

their baggage all over the world without 

the security measures required by TSA. 

Given this period of heightened security 

concern, it is critical that such 

operations are in compliance with 

TSA’s security procedures and 

requirements. 

TSA will assist any aircraft operator 

affected by this notice. The specific 

security programs and related security 

directives may be obtained by 

contacting David Bernier at the 

Transportation Security Administration: 

e-mail aircarrierinspection@tsa.dot.gov,

telephone (571) 227–2200, or facsimile 

(703) 603–0414. Affected aircraft 

operators should notify TSA of any 

questions or issues regarding the 

implementation of these requirements 

as soon as practicable.

Issued in Arlington, Virginia, on October 

12, 2004. 

David M. Stone, 

Assistant Secretary.

[FR Doc. 04–23390 Filed 10–18–04; 8:45 am] 

BILLING CODE 4910–62–P

DEPARTMENT OF HOUSING AND 

URBAN DEVELOPMENT 

[Docket No. FR 4848–N–03] 

Homeless Management Information 

Systems (HMIS) Data and Technical 

Standards Final Notice; Clarification 

and Additional Guidance on Special 

Provisions for Domestic Violence 

Provider Shelters

AGENCY: Office of the Assistant 

Secretary for Community Planning and 

Development, HUD.

ACTION: Notice.

SUMMARY: This notice clarifies and 

provides further guidance on the special 

provisions for domestic violence 

provider shelters participating in 

Homeless Management Information 

Systems (HMIS). This clarification and 

additional guidance follows issuance of 

the HMIS Data and Technical Standards 

Final Notice published on July 30, 2004, 

and the HMIS Data and Technical 

Standards Draft Notice, published on 

July 22, 2003.

DATES: Effective Date: August 30, 2004.

FOR FURTHER INFORMATION CONTACT:

Michael Roanhouse, Office of Special 

Needs Assistance Programs, Office of 

the Assistant Secretary for Community 

Planning and Development, Room 7262, 

Department of Housing and Urban 

Development, 451 Seventh Street, SW., 

Washington, DC 20410–7000; telephone 

(202) 708–1226, ext. 4482 (this is not a 

toll-free number). Hearing- or speechimpaired individuals may access this 

number by calling the toll-free Federal 

Information Relay Service at 1–800–

877–8339.

SUPPLEMENTARY INFORMATION: 

I. Introduction 

This notice provides clarification and 

further guidance on the special 

provisions for domestic violence 

provider shelters (section 1.5.6.) in the 

Homeless Management Information 

Systems (HMIS) Data and Technical 

Standards Final Notice (Final Notice), 

published on July 30, 2004 (69 FR 

45888). This notice provides 

clarification and additional guidance on 

the timing of participation and data 

collection, submission, and aggregation 

requirements for HUD McKinney-Vento 

funded domestic violence shelters. 

II. Background 

HUD supported the development of 

local HMISs in response to 

Congressional direction 1 on the need 

for improved data on and the analysis 

of the extent of homelessness and the 

effectiveness of the McKinney-Vento 

Act programs including: (1) Production 

of an unduplicated count of clients 

served at the local level; (2) analysis of 

patterns of use of people entering and 

exiting the homeless assistance system; 

and (3) evaluation of the effectiveness of 

the homeless assistance system. Broadbased participation of all homeless 

service providers at the local level in 

HMIS and the collection of longitudinal 

data are critical to meeting this 

directive.

Domestic violence programs play a 

critical role in many Continuums of 

Care (CoC) and constitute a large 

proportion of shelter beds and homeless 

service slots. Their absence from 

participation in an HMIS would prevent 

these communities from obtaining an 

unduplicated count of homeless persons 

in their community or understanding 

adequately the needs of the homeless 

population, including victims of 

domestic violence. In deciding whether 

domestic violence programs should be 

expected to participate in HMIS, HUD 

reviewed carefully the comments on the 

HMIS Data and Technical Standards 

Draft Notice, published on July 22, 2003 

(68 FR 43430), and consulted with a 

wide range of stakeholders. 

These stakeholders included local 

homeless assistance providers, domestic 

violence providers, national HMIS 

experts, national advocacy 

organizations, leading researchers and 

other federal agencies. Comments on the 

draft notice and subsequent stakeholder 

discussions led HUD to conclude that it 

was critical for domestic violence 

programs to participate in HMIS so as to 

fully understand homelessness at the 

local and national levels. It was also 

determined that safety concerns for 

domestic violence programs could be 

addressed effectively if: 

• A distinction is made between (1) 

data that domestic violence providers 

collect from homeless persons and (2) 

data that domestic violence providers 

submit to a central server in order to 

produce an unduplicated count of 

homeless persons at the CoC level; 

• Domestic violence programs are 

given ample time to implement 

technological, administrative, and other 

safeguards to participate in their 

community’s HMIS; 

• Adequate local privacy and security 

standards are developed to protect 

client information; and 

• HUD offers extensive technical 

assistance support to communities and 

domestic violence programs.

To address the specific concerns 

regarding participation, HUD is 

providing the following clarification 

and additional guidance on the timing 

of participation and data collection, 

submission, and aggregation 

requirements for HUD McKinney-Vento 

funded domestic violence shelters. 

III. The Timing of Domestic Violence 

Shelter Provider Participation in HMIS 

HUD recognizes that communities 

and domestic violence programs need 

time to develop and implement methods 

to effectively address domestic violence 

provider participation in HMIS and, 

therefore, permits CoCs to stage the 

entry of domestic violence programs 

last, including after the October 2004, 

goal for HMIS implementation. The later 

staging of domestic violence providers 

will not affect HUD’s assessment of CoC 

progress in HMIS implementation in the 

national CoC competitive ranking 

process. 

HUD did not state a deadline for 

domestic violence provider 

participation in the HMIS and 

recommended the staging of their 

addition to the HMIS implementation 

last to allow for adequate time for 

planning, discussion, investigation, and 

development of local participation 

policies. HUD acknowledges the privacy 

and security concerns of domestic 

violence providers and has given 

discretion to each CoC to work with 

their domestic violence providers to 

identify methods of participation that 

will maximize the safety of persons 

served by those providers. The Final 

61518 Federal Register / Vol. 69, No. 201 / Tuesday, October 19, 2004 / Notices 

Notice also recognizes stronger state 

confidentiality provisions. In the event 

that state laws conflict with the Final 

Notice, as determined by an appropriate 

state government entity, state law will 

prevail (see Section 4 of the Final 

Notice). 

IV. Data Collection Versus Data 

Submission Requirements of Domestic 

Violence Providers to a COC 

The Final Notice states that domestic 

violence programs that receive HUD 

McKinney-Vento funds are expected to 

implement the universal and those 

program-specific data elements required 

for generation of an Annual Progress 

Report and Emergency Shelter Grant 

reporting (see section Sections 1.5.3. 

and 1.5.6. of the Final Notice). To clarify 

and provide additional guidance 

concerning the implementation, the 

following elaborates on the 

requirements for data collection, data 

submission, and data aggregation for 

domestic violence providers 

participating in HMIS. 

Data Collection: All recipients of 

McKinney-Vento funds collect clientspecific information at the program 

level to meet aggregate reporting 

requirements for the Annual Progress 

Report. This includes the following 

programs: Supportive Housing, Shelter 

Plus Care, Section 8 Moderate 

Rehabilitation Single Room Occupancy, 

and Emergency Shelter Grants. 

Accordingly, domestic violence 

programs that receive McKinney-Vento 

funds must collect the universal and 

program-specific data elements required 

for reporting. HUD does not require 

domestic violence providers to collect 

or report an address for a client served 

by a domestic violence provider. 

Data Submission: HUD understands 

the concerns regarding submission of 

client-identified data from domestic 

violence programs to a central location. 

HUD will not require the submission of 

personal identifiers (name and Social 

Security Number (SSN)) from these 

programs to the CoC. Domestic violence 

programs can choose to use a proxy, 

coded, encrypted, or hashed unique 

identifier—in lieu of name and SSN—

that is appended to the full service 

record of each client served and 

submitted to the central server at least 

once annually for purposes of 

unduplication and data analysis. The 

coded unique identifier would need to 

include, but is not limited to, characters 

and digits from a portion of a client’s 

name, date of birth, and gender. This 

unique identifier can be generated either 

manually or through the use of an 

advanced technological encryption 

algorithm. Programs participating in 

HMIS are not required to share client 

data with any other organization besides 

the central coordinating entity 

identified by the CoC as described 

below. 

Data Aggregation: CoCs should decide 

how they will use coded unique 

identifiers in consultation with their 

domestic violence programs and 

determine how to produce an 

unduplicated count of homeless clients 

at the CoC level using these coded 

identifiers. CoCs must have or designate 

a coordinating body responsible for 

collection and storage of data to a 

central location at least once a year (see 

Section 5.2.1. of the Final Notice). HUD 

fully supports alternative methods of 

participation by domestic violence 

providers. Domestic violence programs 

are charged to meet with CoC 

representatives to identify 

administrative solutions, such as 

delaying entry of data into the HMIS 

until after the client has exited the 

domestic violence program, or other 

technological or administrative 

solutions that adequately protect data 

and allow for an accurate unduplicated 

count of homeless persons and analysis 

of homeless data throughout the CoC to 

meet the goals of the congressional 

directive. 

V. HMIS Privacy and Security 

Provisions 

HUD recognizes that the privacy and 

security concerns of domestic violence 

victims are unlike those of other 

homeless clients. In response to these 

concerns, HUD has developed HMIS 

privacy and security standards that are 

improvements to current practices, set 

high baseline standards for all users of 

HMIS data, and adequately protect 

personal information collected from 

domestic violence victims as well as all 

homeless clients.

As stated in the Final Notice, the 

baseline privacy and security standards 

are based on principles of fair 

information practice and on security 

standards recognized by the information 

technology and privacy communities. 

The privacy standards were developed 

after careful review of the Health 

Insurance Portability and 

Accountability Act (HIPAA) standards 

for protecting patient information. The 

HIPAA privacy rule establishes a 

national baseline of privacy standards 

for most health information. For some 

key provisions in the HMIS privacy 

standards, HUD set baseline standards 

that exceeded those in HIPAA, 

especially for provisions that are 

important to domestic violence 

programs. 

HUD also developed multi-layered 

security provisions that meet or surpass 

current Information Technology (IT) 

industry standards requiring: (1) User 

authentication; (2) industry standard 

encryption (128-bit Secure Socket 

Layer) of all HMIS data that are 

electronically transmitted over the 

Internet, publicly accessible networks, 

or phone lines; and (3) strict limitations 

to physical and network access to 

systems with HMIS data. In addition to 

these baseline standards, HUD 

recommends additional privacy and 

security standards that CoCs and 

programs could implement to further 

increase the security of the system. The 

baseline privacy and security standards 

for HMIS required by the Final Notice 

far exceed the requirements for many 

other systems into which these client 

data are entered. HUD continues to 

encourage organizations to apply these 

additional protections as they deem 

appropriate. 

VI. Providing Technical Assistance to 

Communities and Domestic Violence 

Programs 

HUD recognizes that the development 

of an HMIS with adequate technological 

and/or administrative solutions to 

protect client data can be challenging. 

HUD will continue to provide technical 

assistance to local CoCs to help them 

develop solutions that meet the needs of 

domestic violence victims and the 

programs that serve this population. 

Research is currently underway to 

document successful methods of 

participation of domestic violence 

providers in existing HMIS 

implementations. Some of these 

methods use coded unique client 

identifiers that do not require providers 

to submit name, SSN, or other 

identifying information to the central 

server, but do allow for an unduplicated 

count at the CoC level. Other methods 

currently in use include delayed entry 

of data into the HMIS until after the 

client has exited the program or HMIS 

system administration/hosting by the 

domestic violence provider agency. 

Information about the specific methods 

will be posted on HUD’s HMIS page and 

also distributed via the 

hmisinfo@hud.gov list-serve. 

VII. Summary 

HUD will exempt domestic violence 

providers from submission of client 

identifiers (name and SSN) to the CoC 

for unduplication and data analysis. 

Those programs electing this exemption 

are required to use either a proxy, 

coded, encrypted, or hashed unique 

identifier—in lieu of name and SSN—

that is appended to the full service 

Federal Register / Vol. 69, No. 201 / Tuesday, October 19, 2004 / Notices 61519

record of each client served and 

submitted to the CoC central server at 

least once annually for purposes of 

unduplication and data analysis. 

Domestic violence providers may also 

choose to adopt a delayed data entry 

protocol whereby client records are not 

entered into the HMIS system until a set 

period of time after exit. 

CoC representatives are instructed to 

meet with domestic violence providers 

to develop and implement a method by 

which the CoC can unduplicate data 

across all providers in the HMIS. HUD 

fully supports alternative methods of 

participation by domestic violence 

providers including those that 

incorporate technological or 

administrative solutions that adequately 

protect data and allow for an accurate 

unduplicated local count of homeless 

persons and analysis of homeless data to 

meet the goals of the Congressional 

directive.

Dated: October 14, 2004. 

Patricia A. Carlile, 

Deputy Assistant Secretary for Special Needs 

Assistance.

[FR Doc. 04–23438 Filed 10–15–04; 12:08 

pm] 

BILLING CODE 4210–29–P

DEPARTMENT OF THE INTERIOR

Bureau of Land Management 

[NM–952–05–1420–BJ] 

Notice of Filing of Plats of Survey; New 

Mexico

AGENCY: Bureau of Land Management, 

Interior.

ACTION: Notice.

SUMMARY: The plats of survey described 

below are scheduled to be officially 

filed in the New Mexico State Office, 

Bureau of Land Management, Santa Fe, 

New Mexico, thirty (30) calendar days 

from the date of this publication.

SUPPLEMENTARY INFORMATION: 

Indian Meridian, Oklahoma 

The Plat representing the dependent 

resurvey and survey in Township 10 

North, Range 26 East, of the Arkansas 

River and Historic Riverbed, accepted 

September 28, 2004, for Group 61 

Oklahoma. 

If a protest against a survey, as shown 

on any of the above plats is received 

prior to the date of official filing, the 

filing will be stayed pending 

consideration of the protest. A plat will 

not be officially filed until the day after 

all protests have been dismissed and 

become final or appeals from the 

dismissal affirmed. 

A person or party who wishes to 

protest against any of these surveys 

must file a written protest with the New 

Mexico State Director, Bureau of Land 

Management, stating that they wish to 

protest. 

A statement of reasons for a protest 

may be filed with the notice of protest 

to the State Director, or the statement of 

reasons must be filed with the State 

Director within thirty (30) days after the 

protest is filed.

FOR FURTHER INFORMATION CONTACT:

These plats will be available for 

inspection in the New Mexico State 

Office, Bureau of Land Management, 

P.O. Box 27115, Santa Fe, New Mexico 

87502–0115. Copies may be obtained 

from this office upon payment of $1.10 

per sheet.

Dated: October 7, 2004. 

Jay Innes, 

Acting Chief Cadastral Surveyor for New 

Mexico.

[FR Doc. 04–23364 Filed 10–18–04; 8:45 am] 

BILLING CODE 4310–FB–M

DEPARTMENT OF THE INTERIOR

Bureau of Land Management 

[OR–957–00–1420–BJ: GP05–0001] 

Filing of Plats of Survey: Oregon/

Washington

AGENCY: Bureau of Land Management, 

Interior.

ACTION: Notice.

SUMMARY: The plats of survey of the 

following described lands were 

officially filed in the Oregon State 

Office, Portland, Oregon, on August 11, 

2004.

Willamette Meridian 

Oregon 

T. 29 S., R. 8 W., accepted May 20, 2004

T. 321⁄2 S., R. 33 E., accepted May 20, 2004

T. 33 S., R. 33 E., accepted May 20, 2004

T. 37 S., R. 2 E., accepted May 20, 2004

T. 39 S., R. 13 W., accepted May 20, 2004

T. 15 S., R. 8 W., accepted May 28, 2004

T. 22 S., R. 10 E., accepted May 28, 2004

T. 7 S., R. 3 E., accepted June 8, 2004

T. 9 S., R. 3 E., accepted June 8, 2004

T. 12 S., R. 2 E., accepted June 8, 2004

T. 15 S., R. 7 W., accepted June 8, 2004

T. 22 S., R. 4 W., accepted June 8, 2004

T. 1 N., R. 34 E., accepted June 24, 2004

T. 23 S., R. 3 W., accepted June 24, 2004

T. 23 S., R. 4 W., accepted June 24, 2004

T. 25 S., R. 2 W., accepted June 24, 2004

T. 27 S., R. 11 W., accepted June 24, 2004

T. 33 S., R. 5 W., accepted June 24, 2004

T. 38 S., R. 4 W., accepted June 24, 2004

Washington 

T. 31 N., R. 1 E., accepted May 20, 2004

T. 23 N., R. 11 W., accepted July 13, 2004

The plat of survey of the following 

described lands is scheduled to be 

officially filed in the Oregon State 

Office, Portland, Oregon, thirty (30) 

calendar days from the date of this 

publication.

Oregon 

T. 16 S., R. 16 E., accepted September 7, 2004

T. 17 S., R. 16 E., accepted September 7, 2004

A copy of the plats may be obtained 

from the Public Room at the Oregon 

State Office, Bureau of Land 

Management, 333 S.W. 1st Avenue, 

Portland, Oregon 97204, upon required 

payment. A person or party who wishes 

to protest against a survey must file a 

notice that they wish to protest (at the 

above address) with the State Director, 

Bureau of Land Management, Portland, 

Oregon.

FOR FURTHER INFORMATION CONTACT:

Chief, Branch of Geographic Sciences, 

Bureau of Land Management, (333 SW. 

1st Avenue) P.O. Box 2965, Portland, 

Oregon 97208.

Dated: October 7, 2004. 

Robert D. DeViney, Jr., 

Branch of Realty and Records Services.

[FR Doc. 04–23380 Filed 10–18–04; 8:45 am] 

BILLING CODE 4310–33–P

DEPARTMENT OF THE INTERIOR

Minerals Management Service 

Agency Information Collection 

Activities: Proposed Collection, 

Comment Request

AGENCY: Minerals Management Service 

(MMS), Interior.

ACTION: Notice of a revision of a 

currently approved information 

collection (OMB control number 1010–

0107). 

SUMMARY: To comply with the 

Paperwork Reduction Act of 1995 

(PRA), we are inviting comments on a 

collection of information that we will 

submit to the Office of Management and 

Budget (OMB) for review and approval. 

We changed the title of this information 

collection request (ICR) to clarify the 

regulatory language we are covering 

under 30 CFR part 218. The previous 

title of this ICR was ‘‘30 CFR part 218, 

subpart B—Oil and Gas, General.’’ The 

new title of this ICR is ‘‘30 CFR part 

218, subpart A—General Provisions, 

§ 218.42 Cross-lease netting in 

calculation of late-payment interest; 

subpart B—Oil and Gas, General, 

§ 218.52 How does a lessee designate a 

Designee? (Form MMS–4425, 

Designation Form for Royalty Payment 

Responsibility) and § 218.53