Federal Register / Vol. 69, No. 198 / Thursday, October 14, 2004 / Notices 60997

teleconference from 10 a.m. to 12 noon 

Eastern Standard Time.

LOCATION: The public teleconference 

will take place via teleconference only.

FOR FURTHER INFORMATION CONTACT: Any 

member of the public who wishes to 

obtain the teleconference call-in 

numbers and access codes, would like 

to submit written or brief oral comments 

(3 minutes or less), or who wants further 

information concerning this public 

teleconference meeting should contact 

Dr. Jack Kooyoomjian, Designated 

Federal Officer (DFO), EPA SAB, 1200 

Pennsylvania Avenue, NW. (MC 1400F), 

Washington, DC 20460; via telephone/

voice mail: (202) 343–9984; fax: (202) 

233–0643; or e-mail at: 

kooyoomjian.jack@epa.gov. General 

information concerning the SAB can be 

found on the EPA Web site at: http://

www.epa.gov/sab.

SUPPLEMENTARY INFORMATION:

Background 

Pursuant to the Federal Advisory 

Committee Act, Public Law 92–463, the 

SAB Staff Office hereby gives notice of 

a public teleconference of the SAB ICA 

EB Advisory Panel. The Panel has 

conducted two public teleconference 

calls and a public meeting to provide 

advice regarding EPA’s Office of 

Enforcement and Compliance Assurance 

(OECA) White Paper entitled, 

‘‘Identifying and Calculating Economic 

Benefit That Goes Beyond Avoided and/

or Delayed Costs.’’ These public 

meetings were noticed in the Federal 

Register, 69 Fed. Reg. 35599 (June 25, 

2004), and can be found on the SAB 

Web site at: http://www.epa.gov/sab.

Purpose 

The purpose of this public 

teleconference is to finalize the advisory 

report. 

Availability of Meeting Materials 

Copies of the agenda for the public 

teleconference described in this notice 

and the SAB draft advisory report will 

be posted on the SAB Web site at:

http://www.epa.gov/sab prior to the 

teleconference. 

Providing Oral or Written Comments at 

SAB Meetings 

It is the policy of the SAB Staff Office 

to accept written public comments of 

any length, and to accommodate oral 

public comments wherever possible. 

The SAB Staff Office expects the public 

statements presented at its meetings will 

not be repetitive of previouslysubmitted oral or written statements. 

Oral Comments: In general, each 

individual or group requesting an oral 

presentation at a public teleconference 

meeting will be limited to a total time 

of three minutes (unless otherwise 

indicated). Requests to provide oral 

comments must be in writing (e-mail, 

fax, or mail) and received by the DFO 

no later than noon Eastern Time five 

business days prior to the meeting in 

order to reserve time on the meeting 

agenda. Written Comments: Although 

the SAB Staff Office accepts written 

comments until the date of the meeting 

(unless otherwise stated), written 

comments should be received in the 

SAB Staff Office no later than noon 

Eastern Time five business days prior to 

the meeting so that the comments may 

be made available to the Panelists for 

their consideration. Comments should 

be supplied to the DFO (preferably by email) at the address/contact information 

noted above in the following formats: 

One hard copy with original signature, 

and one electronic copy via e-mail 

(acceptable file format: Adobe Acrobat 

PDF, WordPerfect, Word, or Rich Text 

files (in IBM–PC/Windows 98/2000/XP 

format)). 

Meeting Access 

This is a meeting by teleconference. 

Individuals requiring special 

accommodation for this meeting should 

contact the DFO at least five business 

days prior to the meeting, so that 

appropriate arrangements can be made.

Dated: October 7, 2004. 

Vanessa T. Vu, 

Director, EPA Science Advisory Board Staff 

Office.

[FR Doc. 04–23037 Filed 10–13–04; 8:45 am] 

BILLING CODE 6560–50–P

ENVIRONMENTAL PROTECTION 

AGENCY 

[FRL–7827–6] 

Privacy Act of 1974: Revision to an 

Existing Privacy Act System of 

Records

AGENCY: Environmental Protection 

Agency (EPA).

ACTION: Notice of revised system of 

records. 

SUMMARY: Pursuant to the provisions of 

the Privacy Act of 1974 (5 U.S.C. 552a), 

the Office of Executive Secretariat (OEX) 

is giving notice that it proposes to 

publish a revised system of records 

notice for the Correspondence 

Management System. This system of 

records is designed to track, route, and 

store incoming and outgoing Agency 

correspondence from and to members of 

the public, private, and government 

sectors.

EFFECTIVE DATES: The revised notice will 

be effective November 23, 2004.

ADDRESSES: Questions regarding this 

notice should be addressed to the 

Director, Office of Executive Secretariat, 

1200 Pennsylvania Ave., MC–1105A, 

Washington, DC 20460.

FOR FURTHER INFORMATION CONTACT:

Brian Hope, at (202) 564–7311, or at 

hope.brian@epa.gov.

SUPPLEMENTARY INFORMATION: 

I. General Information 

The EPA Correspondence 

Management System is designed to 

track, route, and store incoming and 

outgoing Agency correspondence from 

and to members of the public, private, 

and governmental sectors. This new 

system changes only the software used 

to track information and does not 

change the types of records that are 

tracked or alter levels of access to that 

information. Access to the system is 

restricted to authorized users (EPA 

employees and on-site contractors that 

are cleared to handle such information. 

All information is maintained in a 

secure, password protected computer 

system located in secure areas and 

buildings with physical access controls 

and environmental controls. The system 

is maintained by the Office of Executive 

Secretariat in the Office of 

Administrator. 

EPA has established an official public 

docket for this action under Docket ID 

No. OEI–2004–0003. The official public 

docket is the collection of materials that 

is available for public viewing at the 

OEI Docket in the EPA Docket Center, 

(EPA/DC) EPA West, Room B102, 1301 

Constitution Avenue, NW., Washington, 

DC. The EPA Docket Center Public 

Reading Room is open from 8:30 a.m. to 

4:30 p.m., Monday through Friday, 

excluding legal holidays. The telephone 

number for the Reading Room is (202) 

566–1744, and the telephone number for 

the OEI Docket is (202) 566–1752. 

An electronic version of the public 

docket is available through EPA’s 

electronic public docket and comment 

system, EPA Dockets (http://

www.epa.gov/edocket/). EPA Dockets 

can be used to view public comments, 

access the index listing of the contents 

of the official public docket, and to 

access those documents in the public 

docket that are available electronically. 

Although not all docket materials may 

be available electronically, you may still 

access any of the publicly available 

docket materials through the docket 

facility identified above.

60998 Federal Register / Vol. 69, No. 198 / Thursday, October 14, 2004 / Notices 

Dated: October 1, 2004. 

Kimberly T. Nelson, 

Assistant Administrator and Chief 

Information Officer.

EPA–22 

SYSTEM NAME: 

Correspondence Management System. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

National Computer Center, U.S. 

Environmental Protection Agency Main 

Campus, 109 T.W. Alexander Drive, 

Research Triangle Park, North Carolina 

27709. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who write to the U.S. 

Environmental Protection Agency or 

any of its employees in their official 

capacity; all individuals to whom 

correspondence is addressed by EPA or 

any of its employees in their official 

capacity; and individuals whose 

correspondence is referred to EPA by 

the President, the Vice President, or 

another federal agency. (Note: Two 

categories of correspondence that will 

not, in most cases, be logged into the 

system are (1) comments to a docket, 

and (2) Freedom of Information and 

Privacy Act requests. The Agency 

maintains separate applications, EPA 

Dockets and FOIAXPress, respectively, 

to log and track such correspondence.) 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Correspondence generated by anyone 

in the public, private, or government 

sectors and addressed to the U.S. 

Environmental Protection Agency or 

any of its employees in their official 

capacity. Correspondence generated by 

any employee of the U.S. Environmental 

Protection Agency in his or her official 

capacity. Complete records may include 

metadata about the correspondence that 

facilitates tracking and record retrieval, 

a scanned image or electronic copy of 

the incoming communication, draft(s) of 

the response document, supporting 

documents or other attachments, and a 

scanned image or electronic copy of the 

outgoing signed response. Predecisional draft responses will not be 

included as part of the final record. 

Maintenance of physical records is the 

responsibility of each office in 

accordance with the Agency’s records 

management guidelines. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301. 

PURPOSE(S): 

To track, route, and store incoming 

and outgoing Agency correspondence 

from and to members of the public, 

private, and governmental sectors. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM: 

The following General Routine Uses 

of EPA Systems of Records apply to this 

application:

A, B, C, D, E, F, G, H, I, J, K

Records may also be disclosed to a 

federal, state, or local governmental 

agency when it is determined that a 

response by that agency is more 

appropriate than a response by the U.S. 

Environmental Protection Agency. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, RETAINING, AND DISPOSING OF

RECORDS IN THE SYSTEM: 

STORAGE: 

Computer database and paper files 

(until the Agency implements a 

National Archives and Records 

Administration-certified electronic 

records management system). 

RETRIEVABILITY: 

All CMS records are full-text indexed 

and are searchable by any data element. 

SAFEGUARDS: 

CMS resides on servers located in a 

secure, access-controlled room at the 

EPA National Computer Center at the 

main EPA campus in Research Triangle 

Park, North Carolina. No unauthorized 

individuals may access the physical 

equipment on which the system resides. 

Electronic access to CMS is available 

only through the EPA intranet via a 

Single Socket Layer-encrypted 

connection. All users must have a 

password-protected account that defines 

their level of access to data stored in the 

system. Accounts can only be created by 

the System Administrator or Assistant 

System Administrators. 

Paper records are maintained in 

lockable file cabinets in secure, accesscontrolled rooms, areas, or buildings. 

RETENTION AND DISPOSAL: 

Paper and electronic record copies are 

retained and disposed of according to 

National Archives and Records 

Administration guidelines and the U.S. 

Environmental Protection Agency 

Records Control Schedule. 

SYSTEM MANAGER(S) AND ADDRESS(ES): 

Director, Office of the Executive 

Secretariat, U.S. Environmental 

Protection Agency, 1200 Pennsylvania 

Avenue, NW., Washington, DC 20460; 

Correspondence Management System 

Administrator, Office of the Executive 

Secretariat, 1200 Pennsylvania Avenue, 

NW., Washington, DC 20460. 

NOTIFICATION PROCEDURE: 

Any individual, or his or her duly 

authorized representative, who (1) is 

desirous of knowing if information of 

any kind about him or her is maintained 

in the Correspondence Management 

System; (2) wishes to access the 

information, if any, maintained about 

him or her in the Correspondence 

Management System; or (3) wants to 

formally contest the contents of a record 

maintained in the Correspondence 

Management System, should make his 

or her request in writing to the System 

Manager(s). 

RECORD ACCESS PROCEDURES: 

At a minimum, requestors will be 

required to provide adequate 

identification (e.g., driver license, 

military identification card, employee 

badge or identification card) and, if 

necessary, proof of authority. Additional 

identity verification procedures may be 

required as warranted. Copies of records 

that are responsive to the individual’s 

request will be mailed or delivered by 

reasonable alternate means, if requested. 

Fees may be incurred if copies are made 

and mailed in accordance with 16.4 of 

current regulations. 

CONTESTING RECORDS PROCEDURES: 

Individuals requesting correction of or 

amendment to records must reasonably 

and accurately identify the record in 

question, specify the information they 

are contesting, and detail the corrective 

action sought. Complete U.S. 

Environmental Protection Agency 

Privacy Act procedures are set out in 40 

CFR Part 16. 

RECORD SOURCE CATEGORIES: 

Sources include individuals who 

address correspondence to the Agency 

or any of its employees in their official 

capacities; Agency employees preparing 

responses to incoming correspondence 

or who generate original 

correspondence in their official 

capacities; and the White House and 

other federal agencies (referrals to the 

Agency). 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None.

[FR Doc. 04–23033 Filed 10–13–04; 8:45 am] 

BILLING CODE 6560–50–P