ENCLOSURE A

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PROPOSED TEACHER SHORTAGE AREA DESIGNATION SUBMISSION 

CHECKLIST

Please refer to the letter (Dated August _, 20__) to the Chief State School Officers that is 

included in the contents of this package of documents related to the ___ 20__ (expected date)

publication Teacher Shortage Areas Nationwide Listing 1990-1991 through 20__- 20__. 

You must respond to each of the items in this “checklist” (and provide any additional 

documentation and explanations, when requested) in order support your State’s 20 ___ - 20____

Teacher Shortage Area submission to the U.S. Department of Education (Department), and 

thereby have the proposed teacher shortage areas approved by the Secretary of Education. When 

completing the information requested to support your State’s proposed teacher shortage areas, 

please refer to the enclosed program regulations as noted below. 

I. PRESCRIBED METHODOLOGY – Use the prescribed methodology discussed in the 

enclosed 34 CFR 682.210(q)(6) for your submission, which must include:

1. An assurance that written objective standards were used in developing the proposed 

teacher shortage areas.

2. An assurance that the Chief State School Officer (CSSO) consulted with private 

nonprofit elementary and secondary school officials within the State.

3. a. An assurance that the proposed teacher shortage areas met the specific requirements

 found in 34 CFR 682.210(q)(6)(iii); or

b. If the percentage of your State’s proposed teacher shortage areas1exceeds the 

automatic designated limit of 5 percent of the total of all of the full-time equivalent 

(FTE) teaching positions, a statement that you are submitting the supporting

documentation, as required in 34 CFR 682.210(q)(6)(iv) for the consideration by the 

Department.

4. An assurance that 20__- 20__ academic year data (or the most current data available)

was used to determine the proposed teacher shortage areas.

5. a. The name and original signature of the CSSO; and

 b. The name, title, office, mailing address, telephone, and fax number of a contact 

person.

 

1 Calculate teacher shortage areas as a percentage of the FTE teaching positions for all teachers in the State. A 

combination of the following unduplicated FTEs may be used to calculate teaching shortage area FTEs and the 

percentage of total FTEs: (a) teaching positions that are unfilled; (b) teaching positions that are filled by teachers 

who are certified by irregular, provisional, temporary, or emergency certification; and (c) teaching positions that are 

filled by teachers who are certified, but who are teaching in academic subject areas other than their area of 

preparation.
ENCLOSURE A

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6. A list of proposed teacher shortage areas in priority order and containing the following

information:

 a. Name of State;

 b. Applicable school year (e.g., 20__- 20__, 20__- 20__);

 c. Date prepared;

 d. Total of all the FTE teaching positions within the State from 20__- 20__ academic 

year data (or previous year’s data, if most current data available);

 e. If proposed areas are geographic regions, list the names of specific areas such 

 as counties or school districts. Also, include the number of FTE teacher 

 shortage positions for the geographic region and the percentage of the total of 

 all of the FTE teaching positions (d. above).2 For example:

State of Columbia – 20__ - 20__ School Year – __ _, 20__

Northwest Independent School District FTE 332.90 4.3%

Central Independent School District FTE 263.25 3.4%

Total (documentation required) 7.7%

State of Ventura – 20__ - 20__ School Year – __ _, 20__

McLean County FTE 148 0.6%

Jenkins Hill County FTE 246 1.0%

City of Freeport FTE 615 2.5%

Total 4.1%

 f. A specific grade level or academic discipline may be proposed as a teacher 

 shortage area statewide. Please include the number of FTE teacher shortage 

 positions for the academic discipline or grade level and the percentage of all FTE 

 teaching positions.3 For example:

State of Albion – 20__ - 20__ School Year – __ _ , 20__

Fifth & Sixth Grade Teachers FTE 742 4.7%

 

2

See Footnote 1.

3

See Footnote 1.
ENCLOSURE A

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State of Platte – 20__ - 20__ School Year – __ _, 20__

Bilingual/ESL (Pre-K to 12) FTE 75.0 0.9%

French FTE 99.75 1.2%

Mathematics (9-12) FTE 458.0 5.5%

Physics FTE 249.5 3.0%

Total 10.6%

State of Albemarle – 20__ - 20__ School Year – __ _, 20__

Special Education for Handicapped 

Children (Birth to 3 years)

FTE 55.25 0.1%

7. If you propose more than the 5 percent limit in Item I.6, include the listing of teacher shortage 

 areas ranked according to priority, as required by 34 CFR 682.210(q)(6)(iv), along with 

 supporting documentation, showing the methods used for identifying shortage areas and an 

 explanation of why the Department should designate all of the proposed areas as teacher 

 shortage areas.
ENCLOSURE A

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II. STATE-DEVELOPED ALTERNATIVE METHODOLOGY – If you are proposing an 

alternate methodology for designation of teacher shortage areas as permitted by the enclosed 34 

CFR 682.210(q)(7), your submission must include:

1. A statement that your submission contains a request for approval of an alternate 

 teacher shortage area selection methodology and that the submission contains supporting 

 documentation as described in 34 CFR 682.210 (q)(7).

2. An assurance that written objective standards were used in developing the proposed teacher 

 shortage areas.

3. An assurance that the CSSO consulted with private nonprofit elementary and secondary

 school officials with the State.

4. An assurance that the 20__ - 20__ academic year data (or the most current data available)

 was used to determine the proposed teacher shortage areas.

5. a. The name and original signature of the CSSO; and

 b. Name, title, office, mailing address, telephone, and fax number of a contact person.

6. A list of proposed teacher shortage areas following the instructions in I.6. However, we 

 can evaluate this list for designation only if your alternate methodology for proposing 

 teacher shortage areas is approved by the Department.

7. If you propose more than 5 percent in Item II.6, include the listing and other information

 described in Item I.7.