Operating Manual

The Guide 

to 

Personnel Data Standards 

(Through Update 58, August 10, 2007) 
THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

TABLE OF CONTENTS 

A. OVERVIEW 

1. General 

2. Authority 

3. Objectives 

4. Scope 

5. Responsibilities 

6. Definitions 

7. Development, Implementation, and Maintenance 

8. Data Element Presentation 

B. LIST OF DATA STANDARDS 

1. Central Personnel Data File (CPDF) Data Standards 

2. Enterprise Human Resources Integration (EHRI) CPDF+ Personnel Data Standards 

APPENDIX 

1. Agency Listing 

2. Incorporated Changes 

3. Unincorporated Changes 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

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OVERVIEW 

1. General 

Personnel data standards revisions occur throughout the year to reflect changes in human 

resource programs. We issue these revisions as changes in the Unincorporated Changes 

section of this manual's Appendix. Readers should always check the Unincorporated 

Changes section of the Appendix for any revisions that have occurred since the last 

Update. 

We issue complete revisions of this manual as Updates. When we issue an Update, we 

incorporate all the changes effective as of the date of the Update. This date is shown at 

the top of each page. We list all the revisions in the Incorporated Changes section in this 

manual's Appendix. Thus, any change in the body of the manual from one Update to the 

next is listed in the Incorporated Changes section. 

2. Authority 

The. Office of Personnel Management's authority to prescribe Federal civilian personnel 

data standards is based on: 

- Title 5, Section 2951 of the U.S. Code (5 U.S.C. 2951). 

- Title 5, Part 9.2 of the Code of Federal Regulations (5 CFR 9.2). 

3. Objectives 

The objectives of the data standards program are to facilitate use of Federal civilian 

personnel data and to avoid unnecessary duplication and incompatibility in the collection, 

processing, and dissemination of such data. 
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OVERVIEW 

4. Scope 

The program covers data standards needed to satisfy Federal civilian personnel reporting 

requirements by Federal legislation, Executive order, Federal regulation, and the Office 

of Personnel Management program policy. The program also covers data standards 

requested by the Federal civilian personnel community for which there is no central 

reporting requirement. 

5. Responsibilities 

a. Office of Personnel Management responsibilities. The Office of Personnel 

Management is responsible for managing the Federal civilian personnel data 

standards program and for overseeing the development, implementation, and 

maintenance of Federal civilian personnel data standards. 

b. Agency responsibilities. The agencies are responsible for assisting the Office of 

Personnel Management in the development, implementation, and maintenance of 

Federal civilian personnel data standards and for using the data standards, as 

appropriate, on official personnel documents and Central Personnel Data File 

submissions. 
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OVERVIEW 

6. Definitions 

a. Data element. An entity consisting of a name, definition, data items, and data item 

representations. For example, the data element named FLSA CATEGORY (see 

Figure 1 at the end of this section) is defined as the status of a Federal civilian 

employee under the authority of Section 13 of the Fair Labor Standards Act (29 

U.S.C. 213), as amended. It has two data items that are named Exempt Employee 

and Nonexempt Employee and are represented by the codes E and N, respectively. 

b. Data item. The name of a data element code or value. For example, the data 

element named FLSA CATEGORY (see Figure 1 at the end of this section) has 

two data items, which are named Exempt Employee and Nonexempt Employee. 

c. Data item representation. The code or value that represents a data item. Thus, for 

the data element named FLSA CATEGORY (see Figure 1 at the end of this 

section), the codes E and N represent the data items named Exempt Employee and 

Nonexempt Employee, respectively. 

d. Personnel data standard. A data element, data items, and data item representations 

prescribed by the Office of Personnel Management pursuant to 5 U.S.C. 2951 and 

5 CFR 9.2 for use in data interchange. 
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OVERVIEW 

7. Development, Implementation, and Maintenance 

a. Development. Data element standards are developed to satisfy information needs. 

Such development may be initiated by the Office of Personnel Management or 

requested by an agency by writing to: Deputy Associate Director, Center for 

Workforce Information and Systems Requirements, Office of Personnel 

Management, 1900 E Street NW, Washington, DC 20415-6000. A requirements 

analysis is performed to determine how best to satisfy the information needs, 

whether the information benefits justify the data collection and processing costs, 

and whether new or revised data element standards are required. 

Draft standards are developed in cooperation with the primary user of the 

information. The draft standards are then concurrently reviewed by the Office of 

Personnel Management program offices. Any modifications to the draft standards 

are coordinated with the primary user to ensure that the modified draft standards 

satisfy user information needs. 

b. Implementation. Implementation of data element standards to satisfy Office of 

Personnel Management reporting requirements is done in consultation with the 

agencies to minimize implementation costs. 

c. Maintenance. To assure proper maintenance, each data element standard specifies 

the organization that is responsible for authorizing revisions to the data element and 

ensuring that the data element is kept current. 

The Center for Workforce Information and Systems Requirements coordinates 

maintenance activities on behalf of the responsible organizations. To request 

information about a data element standard or to notify the Center of changes 

needed to keep a code set current (such as AGENCY/SUBELEMENT or DUTY 

STATION codes), contact the Center at (202) 606-1162 or email address 

smgoldst@opm.gov. 
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OVERVIEW 

8. Data Element Presentation 

Figure 1 (at the end of this section) illustrates the data element presentation. The 

numbers in parentheses identify the parts of the presentation, which are described below. 

(1) FLSA CATEGORY. The data element name. 

(2) Definition. Shows the data element definition. 

(3) Responsible Organization. Shows the organization responsible for authorizing 

revisions to the data element and ensuring that the data element is kept current. 

(4) Applicability. Shows whether the data element is mandatory or voluntary: 

(a) Mandatory (Central Personnel Data File). The data element is required for 

submission to the Central Personnel Data File. (See the Office of 

Personnel Management Operating Manual: The Guide to Central 

Personnel Data File Reporting Requirements.) 

(b) Mandatory (Personnel Actions). The data element must be used on 

Standard Form 52 (Request for Personnel Action) and/or Standard Form 

50 (Notification of Personnel Action). (See the Office of Personnel 

Management Operating Manual: The Guide to Processing Personnel 

Actions.) 

(c) Voluntary. The data element is available for voluntary use. 

(5) Cross-Reference. Shows related data elements. 
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OVERVIEW 

(6) Format. Shows the format of the data item representation. The format characters 

are shown below. Note that a format character may be preceded by a number to 

indicate the number of times the character occurs. 

Character Meaning 

A Indicates an alphabetic character. 

N Indicates a numeric character. 

X Indicates an alphanumeric character. 

D For a date, indicates day. 

M For a date, indicates month. 

Y For a date, indicates year. 

For example, AA indicates a two-character alphabetic representation; 9N indicates 

a nine-character numeric representation; YYYYMMDD indicates an eightcharacter representation in year-month-day order. 

(7) Code. Shows the data item codes. 

(8) Name/Explanation. Shows the data item names and/or explanations. 
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OVERVIEW 

Figure 1 

Data Element Presentation 

(1) FLSA CATEGORY 

(2) Definition: The status of a Federal civilian employee under the authority of Section 13 of 

the Fair Labor Standards Act (29 U.S.C. 213), as amended. 

(3) Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

(4) Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

(5) Cross-Reference: None. 

(6) Format: A 

(7) Code (8) Name/Explanation 

E Exempt employee. An employee who is exempt from the minimum wage 

and overtime provisions of the Fair Labor Standards Act. 

N Nonexempt employee. An employee who is subject to the minimum wage 

and overtime provisions of the Fair Labor Standards Act. 
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CPDF DATA STANDARDS 

Following is a list of the Central Personnel Data File (CPDF) data standards and their 

applicability. 

ADJUSTED BASIC PAY (b) 

AGENCY/SUBELEMENT (a,b) 

ANNUITANT INDICATOR (a,b) 

AS OF DATE (c) 

AWARD AMOUNT (a,b) 

BARGAINING UNIT (a,b) 

BASIC PAY (a,b) 

CALENDAR DATE (a,b) 

COMBINED STATISTICAL AREA (c) 

COMPUTER POSITION (c) 

CORE BASED STATISTICAL AREA (c) 

CREDITABLE MILITARY SERVICE (a,b) 

CURRENT APPOINTMENT AUTHORITY (1) (a) 

CURRENT APPOINTMENT AUTHORITY (2) (a) 

DATE OF BIRTH (a,b) 

DUTY STATION (a,b) 

EDUCATION LEVEL (a,b) 

EFFECTIVE DATE OF PERSONNEL ACTION (a,b) 

EFFECTIVE DATE OF PERSONNEL ACTION BEING CORRECTED (a) 

EMPLOYEE NAME (a,b) 

ETHNICITY AND RACE IDENTIFICATION (c) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE (a,b) 

FERS COVERAGE (a,b) 

FLSA CATEGORY (a,b) 

FROZEN SERVICE (a,b) 

FUNCTIONAL CLASSIFICATION (a,b) 

GRADE, LEVEL, CLASS, RANK, OR PAY BAND (a,b) 

HANDICAP (a) 

HEALTH PLAN (a) 

INSTRUCTIONAL PROGRAM (a,b) 

LANGUAGE IDENTIFICATION (c) 
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CPDF DATA STANDARDS 

(continued) 

LEGAL AUTHORITY (1) (a,b) 

LEGAL AUTHORITY (2) (a,b) 

LISTENING PROFICIENCY (c) 

LOCALITY ADJUSTMENT (a,b) 

LOCALITY PAY AREA (c) 

NATURE OF ACTION (1) (a,b) 

NATURE OF ACTION (2) (a,b) 

NATURE OF ACTION BEING CORRECTED (a) 

OCCUPATION (a,b) 

OCCUPATIONAL CATEGORY (c) 

ORGANIZATIONAL COMPONENT (a) 

ORGANIZATIONAL TITLE (a) 

OTHER PAY (b) 

PART-TIME HOURS PER BIWEEKLY PAY PERIOD (b) 

PAY BASIS (a,b) 

PAY PLAN (a,b) 

PAY RATE DETERMINANT (a,b) 

PAY STATUS (a) 

PERSONNEL OFFICE IDENTIFIER (a,b) 

POSITION OCCUPIED (a,b) 

POSITION SENSITIVITY (c) 

PREVIOUS RETIREMENT COVERAGE (a,b) 

PRIOR ADJUSTED BASIC PAY (b) 

PRIOR BASIC PAY (a,b) 

PRIOR DUTY STATION (a) 

PRIOR GRADE, LEVEL, CLASS, RANK, OR PAY BAND (a,b) 

PRIOR LOCALITY ADJUSTMENT (a,b) 

PRIOR LOCALITY PAY AREA (c) 

PRIOR OCCUPATION (a,b) 

PRIOR PAY BASIS (a,b) 

PRIOR PAY PLAN (a,b) 

PRIOR PAY RATE DETERMINANT (a) 

PRIOR STEP OR RATE (a,b) 

PRIOR WORK SCHEDULE (a) 

RACE OR NATIONAL ORIGIN (a) 

RATING OF RECORD (LEVEL) (a) 

RATING OF RECORD (PATTERN) (a) 

RATING OF RECORD (PERIOD) (a) 

READING PROFICIENCY (c) 
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CPDF DATA STANDARDS 

(continued) 

REMARKS (b) (Only the remarks are required, not the codes.) 

RETAINED GRADE (a,b) 

RETAINED PAY PLAN (a,b) 

RETAINED STEP (a,b) 

RETENTION ALLOWANCE (a,b) 

RETIREMENT PLAN (a,b) 

SECURITY CLEARANCE LEVEL (c) 

SERVICE COMPUTATION DATE (LEAVE) (a,b) 

SEX (a) 

SOCIAL SECURITY NUMBER (a,b) 

SOCIAL SECURITY NUMBER BEING CORRECTED (a) 

SPEAKING PROFICIENCY (c) 

SPECIAL PAY TABLE IDENTIFIER (a) 

STEP OR RATE (a,b) 

SUPERVISORY DIFFERENTIAL (a,b) 

SUPERVISORY STATUS (a,b) 

TENURE (a,b) 

TOTAL SALARY (b) 

TYPE OF APPOINTMENT (c) 

U.S. CITIZENSHIP (a,b) 

VETERANS PREFERENCE (a,b) 

VETERANS STATUS (ACTIVE MILITARY SERVICE) (a,b) 

WORK SCHEDULE (a,b) 

WRITING PROFICIENCY (c) 

YEAR DEGREE OR CERTIFICATE ATTAINED (a,b) 

The CPDF data standards are shown on the following pages. 
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ADJUSTED BASIC PAY 

Definition: The sum of an employee’s rate of basic pay and any basic pay 

supplement, after applying any applicable pay cap. A basic 

pay supplement is defined as a regular, fixed supplemental 

payment (paid in conjunction with base pay) for non-overtime 

hours of work that is creditable as basic pay for retirement 

purposes, excluding any type of premium payment or 

differential that is triggered for working certain hours of the 

day or week or for being subjected to certain working 

conditions. A basis pay supplement includes, for example, any 

applicable locality payment under 5 CFR part 531, subpart F 

and any special rate supplement under 5 CFR part 530, 

subpart C. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Personnel Actions). 

Cross-Reference: BASIC PAY, LOCALITY ADJUSTMENT, PRIOR 

ADJUSTED BASIC PAY, TOTAL SALARY 

Format: 6N 
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AGENCY/SUBELEMENT 

Definition: The agency and, where applicable, the administrative 

subdivision (i.e., subelement) in which a person is employed. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: ORGANIZATIONAL COMPONENT 

Format: 2A2X 

Note: 

The first and second positions of the code indicate the agency. The third and fourth positions 

indicate the administrative subdivision (i.e., subelement). If no subelements are assigned to 

an agency, the third and fourth positions are zeros (xx00). 
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AGENCY/SUBELEMENT 

Select 

♦ Legislative Branch 

♦ Judicial Branch 

♦ Executive Branch 

 Executive Office of the President 

 Executive Branch Departments 

• Department of Agriculture 

• Department of the Air Force 

• Department of the Army 

• Department of Commerce 

• Department of Defense 

• Department of Education 

• Department of Energy 

• Department of Health and Human Services 

• Department of Homeland Security 

• Department of Housing and Urban Development 

• Department of the Interior 

• Department of Justice 

• Department of Labor 

• Department of the Navy 

• Department of State 

• Department of Transportation 

• Department of the Treasury 

• Department of Veterans Affairs 

 Independent Executive Branch Organizations 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

LEGISLATIVE BRANCH 

Congress 

LL02 House of Representatives. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

LL01 Senate. Organization does not make submissions to the Central Personnel 

Data File. Code may be used for other documentation purposes. 

ZX00 Abraham Lincoln Bicentennial Commission. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

LA00 Architect of the Capitol. Organization does not make submissions to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

LB00 Botanic Garden. Organization does not make submissions to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

ZO00 Commission on Security and Cooperation in Europe. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

ZV00 Commission on the People's Republic of China. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

LD00 Congressional Budget Office. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

ZU00 Dwight D. Eisenhower Memorial Commission 

LG00 Government Accountability Office. Organization (whose name, prior to July 7, 

2004, had been the General Accounting Office) has not made submissions to the 

Central Personnel Data File since October 1, 1992. Code may be used for other 

documentation purposes. 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

LP00 Government Printing Office 

YD00 Helping to Enhance the Livelihood of People (HELP) Around the Globe 

Commission 

LQ00 John C. Stennis Center for Public Service Training and Development. 

Organization does not make submissions to the Central Personnel Data File. 

Code may be used for other documentation purposes. 

LC00 Library of Congress. Organization does not make submissions to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

ZL00 Medicare Payment Advisory Commission 

ZG00 Office of Compliance. Organization does not make submissions to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

ZS00 United States-China Economic and Security Review Commission 

ZP00 U.S. Commission on International Religious Freedom 

ZD00 U.S. Court of Appeals for Veterans Claims. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

LT00 U.S. Tax Court 
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AGENCY/SUBELEMENT 

Code Name/Explanation

 JUDICIAL BRANCH 

JL01 Supreme Court of the United States. Organization does not make submissions to 

the Central Personnel Data File. Code may be used for other documentation 

purposes. 

JL02 U.S. Courts. Organization does not make submissions to the Central Personnel 

Data File. Code may be used for other documentation purposes. 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

EXECUTIVE BRANCH 

 EXECUTIVE OFFICE OF THE PRESIDENT 

 The White House 

WH03 Office of the President. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

WH01 White House Office. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

OV00 Office of the Vice President. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

CE00 

EQ00 

Council of Economic Advisers 

Council on Environmental Quality/Office of Environmental Quality 

EX00 Executive Residence at the White House. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

NS00 

EC00 

BO00 

QQ00 

National Security Council 

Office of Administration 

Office of Management and Budget 

Office of National Drug Control Policy 

DC00 Office of Policy Development. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

TS00 

TN00 

Office of Science and Technology Policy 

Office of the U.S. Trade Representative
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AGENCY/SUBELEMENT 

Code Name/Explanation 

EXECUTIVE BRANCH DEPARTMENTS 

DEPARTMENT OF AGRICULTURE 

AG01 Office of the Secretary of Agriculture 

AGDA Departmental Administration 

Executive Operations 

AGHS Homeland Security Staff 

AGNA National Appeals Division 

AG42 Office of Budget and Program Analysis 

AG38 Office of the Chief Economist 

AGES Office of the Executive Secretariat 

Farm and Foreign Agricultural Services 

AGFA Farm Service Agency 

AG10 Foreign Agricultural Service 

AG08 Risk Management Agency 

AG30 Food and Nutrition Service 

AG37 Food Safety and Inspection Service 

Marketing and Regulatory Programs 

AG02 Agricultural Marketing Service 

AG34 Animal and Plant Health Inspection Service 

AG36 Grain Inspection, Packers and Stockyards Administration 

Natural Resources and Environment 

AG11 Forest Service 

AG16 Natural Resources Conservation Service 

AGCR Office of Civil Rights 

AG13 Office of Communications 

AG90 Office of the Chief Financial Officer 

AGIT Office of the Chief Information Officer 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

AG14 Office of the General Counsel 

AG23 Office of the Inspector General 

Research, Education, and Economics 

AG03 Agricultural Research Service 

AG22 Cooperative State Research, Education, and Extension Service 

AG18 Economic Research Service 

AG20 National Agricultural Statistics Service 

Rural Development 

AGSC National Sheep Industry Improvement Center 

AG32 Rural Business-Cooperative Service 

AG07 Rural Housing Service 

AG15 Rural Utility Service
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AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF THE AIR FORCE 

AF0N Immediate Office, Headquarters, USAF 

AF25 AF-wide Support Element 

AF1C Air Combat Command 

AF0J Air Education and Training Command 

AF35 Air Elements Defense Intelligence Agency 

AF27 Air Force Agency for Modeling and Simulation 

AF06 Air Force Audit Agency 

AF3W Air Force Center for Environmental Excellence 

AF10 Air Force Center for Quality and Management Innovation 

AF2N Air Force Center for Studies and Analyses 

AF1Y Air Force Civilian Career Training 

AF2H Air Force Combat Operations Staff 

AF04 Air Force Communications Agency 

AF2A Air Force Cost Center 

AF1A Air Force C2 & Intelligence, Surveillance & Reconnaissance 

AF2V Air Force Disposal Agency 

AF4W Air Force District of Washington 

AF2B Air Force Doctrine Center 

AF3G Air Force Elements, Europe 

AF3V Air Force Elements, Other than Europe 

AF3N Air Force Elements, U.S. Atlantic Command 

AF3C Air Force Elements, U.S. Central Command 

AF4D Air Force Elements, U.S. Northern Command 

AF3O Air Force Elements, U.S. Pacific Command 

AF3M Air Force Elements, U.S. Southern Command 

AF3D Air Force Elements, U.S. Special Operations Command 

AF3Q Air Force Elements, U.S. Strategic Command 

AF3T Air Force Elements, U.S. Transportation Command 

AF1W Air Force Engineering and Services Center 

AF5J Air Force Financial Services 

AF3Y Air Force Frequency Management Agency 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

AF02 Air Force Inspection and Safety Center 

AF05 Air Force Intelligence Service 

AF2E Air Force Legal Services Center 

AF1G Air Force Logistics Management Agency 

AF01 Air Force Management Engineering Agency 

AF11 Air Force Manpower Agency 

AF1M Air Force Materiel Command 

AF2F Air Force Medical Services Center 

AF2U Air Force Morale, Welfare and Recreation Center 

AF29 Air Force National Security Emergency Preparedness 

AF21 Air Force Nuclear Weapons Agency 

AF08 Air Force Office of Security Police 

AF07 Air Force Office of Special Investigations 

AF03 Air Force Operational Test and Evaluation Center 

AF2Y Air Force Pentagon Communications Agency 

AF09 Air Force Personnel Center 

AF2D Air Force Personnel Operations Agency 

AF5K Air Force Petroleum Agency 

AF2R Air Force Program Executive Office 

AF1P Air Force Real Property Agency 

AF2M Air Force Review Boards Office 

AF2G Air Force Service Information and News Center 

AF0V Air Force Special Operations Command 

AF2T Air Force Supply Center 

AF2L Air Force Technical Applications Center 

AF1L Air Mobility Command 

Air National Guard 

AF2I Air National Guard Support Center 

AF34 Air National Guard Units (Mobilization) (Title 5) 

AFNG Air National Guard Units (Title 32) 

AFZG U.S. Special Operations Command (ANG, Title 32) 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

AF0I Air Reserve Personnel Center 

AF2Q Air Weather Service 

AF0M Headquarters, Air Force Reserve 

AF1Q HQ AF Flight Standards Agency 

AF2Z HQ Air Force Medical Operations Agency 

AF0U HQ Air Intelligence Agency 

AF2S HQ NORAD 

AF24 HQ USAF Direct Support Element 

AF3K HQ U.S. European Command 

AF0R Pacific Air Forces 

AF3I Reservist, Centrally Managed 

AF1S Space Command 

AF0B U.S. Air Force Academy 

AF2K U.S. Air Force Historical Research Center 

AF0D U.S. Air Forces, Europe 

AFZS U.S. Special Operations Command (Air Force) 

AF2W 11th Wing 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF THE ARMY 

ARSA Office of the Secretary of the Army 

ARSF Field Operating Agencies of the Army Staff 

ARSE Field Operating Agencies of the Army Staff Resourced Through OA-22 

ARSB Field Operating Offices of the Office of the Secretary of the Army 

ARSJ Joint Services and Activities Supported by the Office, Secretary of the Army 

ARSS Staff Support Agencies of the Chief of Staff, Army 

ARG6 U.S. Army Network Enterprise Technology Command/9th Army Signal 

Command 

Office of the Chief of Staff of the Army 

ARCS Immediate Office of the Chief of Staff of the Army 

ARP8 Eighth U.S. Army 

ARJA Joint Activities 

ARMT Military Surface Deployment and Distribution Command 

National Guard Bureau 

ARGB Office of the Chief of the National Guard Bureau 

ARNG Army National Guard Units (Title 32) 

ARMD Surgeon General 

ARTA U.S. Army Accessions Command 

ARAE U.S. Army Acquisition Support Center 

ARAU U.S. Army Audit Agency 

AR3A U.S. Army Central 

ARAC U.S. Army Contracting Agency 

ARCE U.S. Army Corps of Engineers 

ARCB U.S. Army Criminal Investigation Command 

ARJ1 U.S. Army Element SHAPE 
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AGENCY/SUBELEMENT 

Code Name/Explanation

 U.S. Army Europe and Seventh Army 

ARE1 Immediate Office of the Commander-in-Chief of the U.S. Army 

AREN Seventh Army Training Command 

ARE3 U.S. Army Southern European Task Force 

ARE5 U.S. Army V Corps 

ARED U.S. Military Community Activity, Heidelberg 

AREB 1st Personnel Command 

ARE2 21st Theater Army Area Command 

ARE0 59th Ordnance Brigade 

ARFC U.S. Army Forces Command 

ARHS U.S. Army Health Services Command 

ARMP U.S. Army Human Resources Command 

ARBA U.S. Army Installation Management Agency 

ARAS U.S. Army Intelligence and Security Command 

U.S. Army Materiel Command (AMC) 

ARX2 Headquarters, AMC 

ARX3 Headquarters, Staff Support Activities, AMC 

ARXK Materiel Acquisition Activities 

ARXL Materiel Acquisition Project Managers 

ARXX Materiel Readiness Activities 

ARX4 Training Activities, AMC 

ARX6 U.S. Army Aviation and Missile Command 

ARXB U.S. Army Chemical Materials Agency 

ARX8 U.S. Army Communications Electronics Command 

ARXQ U.S. Army Joint Munitions Command 

ARXR U.S. Army Research, Development and Engineering Command 

ARXP U.S. Army Security Assistance Command 

ARXC U.S. Army Sustainment Command 

ARX7 U.S. Army Tank-Automotive and Armament Command (TACOM) 
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AGENCY/SUBELEMENT 

Code Name/Explanation 

ARMC U.S. Army Medical Command 

ARMW U.S. Army Military District of Washington 

AR5A U.S. Army North 

ARHR U.S. Army Reserve Command 

ARSO U.S. Army South 

ARFL U.S. Army South Command 

ARSU U.S. Army Southern Command 

ARSC U.S. Army Space and Strategic Defense Command 

ARAT U.S. Army Test and Evaluation Command 

ARTC U.S. Army Training and Doctrine Command 

ARP1 U.S. Army, Pacific 

ARTW U.S. Army War College 

ARMA U.S. Military Academy 

ARTM U.S. Military Entrance Processing Command 

ARSP U.S. Special Operations Command (Army)
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AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF COMMERCE 

CM51 Office of the Secretary 

CM53 Bureau of Economic Analysis 

CM67 Bureau of Industry and Security 

CM63 Bureau of the Census 

CM52 Economic Development Administration 

CM65 Economics and Statistics Administration 

CM55 International Trade Administration 

CM59 Minority Business Development Agency 

CM57 National Institute of Standards and Technology 

CM54 National Oceanic and Atmospheric Administration 

CM62 National Technical Information Service 

CM61 National Telecommunications and Information Administration 

CM64 Office of the Inspector General 

CM56 Patent and Trademark Office 

CM33 Technology Administration 
(16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF DEFENSE (except Departments of the Air Force, Army, and 

Navy) 

Office of the Secretary of Defense and Related Organizations 

DD01 Office of the Secretary of Defense 

DD26 Office of Inspector General 

DD02 Organization of the Joint Chiefs of Staff 

Defense Agencies 

DD77 Business Transformation Agency 

DD13 Defense Advanced Research Projects Agency 

DD34 Defense Commissary Agency 

DD10 Defense Contract Audit Agency 

DD63 Defense Contract Management Agency 

DD35 Defense Finance and Accounting Service 

DD04 Defense Information Systems Agency 

DD05 Defense Intelligence Agency. Organization does not make submissions to 

the Central Personnel Data File. Code may be used for other 

documentation purposes. 

DD25 Defense Legal Services Agency 

DD07 Defense Logistics Agency 

DD06 Defense Security Cooperation Agency 

DD12 Defense Security Service 

DD61 Defense Threat Reduction Agency 

DD27 Missile Defense Agency 

DD11 National Geospatial-Intelligence Agency. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD28 National Security Agency/Central Security Service. Organization does 

not make submissions to the Central Personnel Data File. Code may be 

used for other documentation purposes. 
(17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DD65 Pentagon Force Protection Agency 

Field Activities of the Department of Defense 

DD09 American Forces Information Service 

DD48 Defense Human Resources Activity 

DD58 Defense Prisoner of War/Missing Personnel Office 

DD74 Defense Technical Information Center 

DD29 Defense Technology Security Administration 

DD66 Department of Defense Counterintelligence Field Activity. Organization 

does not make submissions to the Central Personnel Data File. Code may 

be used for other documentation purposes. 

DD16 Department of Defense Education Activity 

DD68 Department of Defense Test Resource Management Center 

DD23 Office of Economics Adjustment 

DD60 TRICARE Management Activity 

DD21 Washington Headquarters Services 

Other Activities/Organizations 

DD70 Armed Forces Radiobiology Research Institute. Organization does not 

make submissions to the Central Personnel Data File. Code may be used 

for other documentation purposes. 

DD36 Army/Air Force Exchange Service. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD75 Civilian Personnel Management Service. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD59 Consolidated Metropolitan Technical Personnel Center. Organization 

does not make submissions to the Central Personnel Data File. Code may 

be used for other documentation purposes.
(18) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DD62 Defense Career Management and Support Agency. Organization does not 

make submissions to the Central Personnel Data File. Code may be used 

for other documentation purposes. 

DD71 Defense Microelectronics Activity. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD78 Defense Programs Support Activity. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD64 Eastern Regional Support Center. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD79 Joint Improvised Explosive Device Defeat Organization 

DD69 National Defense University 

DD72 Pentagon Renovation Program Office. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD67 Unified Combatant Command Headquarters. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

DD15 Uniformed Services University of the Health Sciences. Organization does 

not make submissions to the Central Personnel Data File. Code may be 

used for other documentation purposes. 

DD08 U.S. Court of Appeals for the Armed Forces 

DD73 Virginia Contracting Activity. Organization does not make submissions to 

the Central Personnel Data File. Code may be used for other 

documentation purposes.
(19) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DD76 U.S. Transportation Command. Organization does not make submissions 

to the Central Personnel Data File. Code may be used for other 

documentation purposes.
(20) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF EDUCATION 

EDEA Immediate Office of the Secretary of Education 

EDEY Advisory Councils and Committees 

EDEN Federal Student Aid 

EDER Institute of Education Sciences 

EDEZ National Assessment Governing Board 

EDEX National Institute for Literacy 

EDEC Office for Civil Rights 

EDEO Office of Communications and Outreach 

EDES Office of Elementary and Secondary Education 

EDET Office of English Language Acquisition 

EDEU Office of Innovation and Improvement 

EDEF Office of Inspector General 

EDEK Office of Intergovernmental and Interagency Affairs 

EDEJ Office of Legislation and Congressional Affairs 

EDEM Office of Management 

EDED Office of Planning, Evaluation and Policy Development 

EDEP 

EDEQ 

Office of Postsecondary Education 

Office of Safe and Drug-Free Schools 

EDEH Office of Special Education and Rehabilitative Services 

EDEL Office of the Chief Financial Officer 

EDEI Office of the Chief Information Officer 

EDEB Office of the Deputy Secretary of Education 

EDEG Office of the General Counsel 

EDEE Office of the Under Secretary 

EDEV Office of Vocational and Adult Education 
(21) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation

 DEPARTMENT OF ENERGY 

DN00 

DN99 

Department Of Energy 

Bonneville Power Administration. Code is for use in file name record only. 

DEPARTMENT OF HEALTH AND HUMAN SERVICES 

HE10 Office of the Secretary of Health and Human Services 

HE90 Administration for Children and Families 

HE12 Administration on Aging 

HE70 Centers for Medicare & Medicaid Services 

HE11 Program Support Center 

Public Health Service 

HE31 Office of the Assistant Secretary of Health 

HE33 Agency for Healthcare Research and Quality 

HE35 Agency for Toxic Substances and Disease Registry 

HE39 Centers for Disease Control and Prevention 

HE36 Food and Drug Administration 

HE34 Health Resources and Services Administration 

HE37 Indian Health Service 

HE38 National Institutes of Health 

HE32 Substance Abuse and Mental Health Services Administration
(22) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF HOMELAND SECURITY 

HSAA DHS Headquarters 

HSAB Bureau of Citizenship and Immigration Services 

HSBD Bureau of Customs and Border Protection 

HSBB Bureau of Immigration and Customs Enforcement 

HSDA Domestic Nuclear Detection Office 

HSCB Federal Emergency Management Agency 

HSBE Federal Law Enforcement training Center 

HSAE Office of the Inspector General 

HSFA Office of the Under Secretary for Science and Technology 

HSBC Transportation Security Administration 

HSCA National Protection and Programs Directorate 

HSAC U.S. Coast Guard 

HSAD U.S. Secret Service 
(23) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 

HUAA Office of the Secretary of Housing and Urban Development 

HUBB Assistant Secretary for Administration 

HUDD Assistant Secretary for Community Planning and Development 

HUJJ Assistant Secretary for Congressional and Intergovernmental Relations 

HUEE Assistant Secretary for Fair Housing and Equal Opportunity 

HUMM Assistant Secretary for Housing--Federal Housing Commissioner 

HURR Assistant Secretary for Policy Development and Research 

HUWW Assistant Secretary for Public Affairs 

HUPP Assistant Secretary for Public and Indian Housing 

HUKA Center for Faith-Based and Community Initiatives 

HUTT Government National Mortgage Association (Ginnie Mae) 

HUUU Office of Departmental Equal Employment Opportunity 

HUII Office of Departmental Operations and Coordination 

HUFH Office of Federal Housing Enterprise Oversight 

HUKK Office of Field Policy and Management 

HUCC Office of General Counsel 

HULL Office of Healthy Homes and Lead Hazard Control 

HUGG Office of Inspector General 

HUFF Office of the Chief Financial Officer 

HUQQ Office of the Chief Information Officer 

HU07 Office of the Senior Coordinator for Great Plains 

HU03 Office of the Senior Coordinator for Mid-Atlantic 

HU05 Office of the Senior Coordinator for Midwest 

HU01 Office of the Senior Coordinator for New England 

HU02 Office of the Senior Coordinator for New York/New Jersey 

HU10 Office of the Senior Coordinator for Northwest/Alaska 

HU09 Office of the Senior Coordinator for Pacific/Hawaii 

HU08 Office of the Senior Coordinator for Rocky Mountains 

HU04 Office of the Senior Coordinator for Southeast/Caribbean 

HU06 Office of the Senior Coordinator for Southwest 
(24) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF THE INTERIOR 

IN01 Office of the Secretary of the Interior 

Fish and Wildlife and Parks 

IN10 National Park Service 

IN15 U.S. Fish and Wildlife Service 

IN06 Indian Affairs 

Land and Minerals Management 

IN05 Bureau of Land Management 

IN23 Minerals Management Service 

IN22 Office of Surfacing Mining, Reclamation and Enforcement 

IN24 Office of the Inspector General 

IN21 Office of the Solicitor 

Water and Science 

IN07 Bureau of Reclamation 

IN08 Geological Survey 
(25) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF JUSTICE 

DJ01 Offices, Boards and Divisions 

DJ15 Bureau of Alcohol, Tobacco, Firearms, and Explosives 

DJ03 Bureau of Prisons/Federal Prison System 

DJ14 Community Relations Service 

DJ06 Drug Enforcement Administration 

DJ12 Executive Office for Immigration Review 

DJ09 Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys 

DJ02 Federal Bureau of Investigation 

DJ07 Office of Justice Programs 

DJ10 Office of the Inspector General 

DJ08 U.S. Marshals Service 

DJ11 U.S. Trustee Program 
(26) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF LABOR 

DLAA Office of the Secretary of Labor 

DLBL Bureau of International Labor Affairs 

DLLS Bureau of Labor Statistics 

DLPW Employee Benefits Security Administration 

DLET Employment and Training Administration 

DLES Employment Standards Administration 

DLMS Mine Safety and Health Administration 

DLSH Occupational Safety and Health Administration 

DLCA Office of Congressional and Intergovernmental Affairs 

DLEH Office of Disability Employment Policy 

DLPA Office of Public Affairs 

DLAM Office of the Assistant Secretary for Administration and Management 

DLPE Office of the Assistant Secretary for Policy 

DLCF Office of the Chief Financial Officer 

DLIG Office of the Inspector General 

DLSL Office of the Solicitor 

DLVE Veterans Employment and Training Services 

DLWB Women's Bureau 
(27) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF THE NAVY 

Navy Secretariat/Staff Offices 

NV08 Immediate Office of the Secretary of the Navy 

NV12 Assistant for Administration, Under Secretary of the Navy 

NV10 Navy Field Offices 

NV09 Navy Staff Offices 

NV14 Office of Naval Research 

Chief of Naval Operations 

NV11 Immediate Office of the Chief of Naval Operations 

NV22 Bureau of Naval Personnel 

NV62 Chief of Naval Education and Training 

NV52 Commander, Navy Installations 

NV33 Military Sealift Command 

NV19 Naval Air Systems Command 

NV76 Naval Education and Training Command 

NV25 Naval Facilities Engineering Command 

NV15 Naval Intelligence Command 

NV18 Naval Medical Command 

NV65 Naval Meteorology and Oceanography Command 

NV72 Naval Reserve Force 

NV24 Naval Sea Systems Command 

NV69 Naval Security Group Command 

NV74 Naval Special Warfare Command 

NV23 Naval Supply Systems Command 

NV41 Navy Systems Management Activity 

NV39 Space and Naval Warfare Systems Command 

NV30 Strategic Systems Programs Office 

NV60 U.S. Atlantic Fleet, Commander in Chief 

NV61 U.S. Naval Forces, Europe 

NV70 U.S. Pacific Fleet, Commander in Chief 

NVZS U.S. Special Operations Command (Navy) 
(28) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

NV27 U.S. Marine Corps
(29) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation

 DEPARTMENT OF STATE 

ST00 Department of State 

ST46 Eastern Regional Personnel Center. Organization does not make submissions to 

the Central Personnel Data File. Code may be used for other documentation 

purposes. 

ST32 Materiel Acquisition Support Center. Organization does not make submissions to 

the Central Personnel Data File. Code may be used for other documentation 

purposes. 

ST14 Metropolitan Technical Support Center. Organization does not make submissions 

to the Central Personnel Data File. Code may be used for other documentation 

purposes. 

ST27 Northern Regional Personnel Center. Organization does not make submissions to 

the Central Personnel Data File. Code may be used for other documentation 

purposes.
(30) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF TRANSPORTATION 

TD01 Office of the Secretary of Transportation 

TD17 Federal Motor Carrier Safety Administration 

TD03 Federal Aviation Administration 

TD04 Federal Highway Administration 

TD05 Federal Railroad Administration 

TD09 Federal Transit Administration 

TD13 Maritime Administration 

TD10 National Highway Traffic Safety Administration 

TD12 Office of Inspector General 

TD16 Pipeline and Hazardous Materials Safety Administration 

TD11 Research and Innovative Technology Administration 

TD06 Saint Lawrence Seaway Development Corporation 

TD15 Surface Transportation Board 

TD18 Transportation Administrative Service Center 
(31) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF THE TREASURY 

TR91 Departmental Offices 

TR40 Alcohol and Tobacco Tax and Trade Bureau 

TRAI Bureau of Engraving and Printing 

TRAB Bureau of the Public Debt 

TRFN Financial Crimes Enforcement Network 

TRAA Financial Management Service 

TR93 Internal Revenue Service 

TR95 Office of Inspector General 

TRAJ Office of the Comptroller of the Currency 

TRTG Office of the Inspector General for Tax Administration 

TR35 Office of Thrift Supervision 

TRAD U.S. Mint 
(32) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DEPARTMENT OF VETERANS AFFAIRS 

VAAA Office of the Secretary 

Assistant Secretary for Congressional and Legislative Affairs 

VAKA Immediate Office of the Assistant Secretary for Congressional and 

Legislative Affairs 

VAKB 

VAKC

Deputy Assistant Secretary for Congressional Affairs 

 Deputy Assistant Secretary for Legislative Affairs 

Assistant Secretary for Human Resources and Administration 

VABA Immediate Office of the Assistant Secretary for Human Resources and 

Administration 

VABE

VABD 

VABC

 Deputy Assistant Secretary for Administration 

 Deputy Assistant Secretary for Equal Opportunity 

Deputy Assistant Secretary for Human Resources Management and Labor 

Relations

VABF Deputy Assistant Secretary for Office of Resolution Management 

Assistant Secretary for Information and Technology 

VAEA Immediate Office of the Assistant Secretary for Information and 

Technology 

VAEB Deputy Assistant Secretary for Information and Technology 
(33) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

Assistant Secretary for Management 

VADA Immediate Office of the Assistant Secretary for Management 

VADG Deputy Assistant Secretary for Acquisition and Materiel Management 

VADC Deputy Assistant Secretary for Budget 

VADD Deputy Assistant Secretary for Finance 

Assistant Secretary for Operations, Security, and Preparedness 

VAGA Immediate Office of the Assistant Secretary for Operations, Security, and 

Preparedness 

VAGC Deputy Assistant Secretary for Emergency Management 

VAGB Deputy Assistant Secretary for Security and Law Enforcement 

Assistant Secretary for Policy and Planning 

VAHA Immediate Office of the Assistant Secretary for Policy and Planning 

VAHC Deputy Assistant Secretary for Planning and Evaluation 

VAHB Deputy Assistant Secretary for Program and Data Analysis 

VAHE Deputy Assistant Secretary for Security Preparedness 

VAHD National Center for Veteran Analysis and Statistics 

Assistant Secretary for Public and Intergovernmental Affairs 

VAJA Office of the Assistant Secretary for Public and Intergovernmental Affairs 

VAJB Deputy Assistant Secretary for Intergovernmental Affairs 

VAJC Deputy Assistant Secretary for Public Affairs 

VAAC Board of Contract Appeals 

VAAD Board of Veterans Appeals 

VAAE General Counsel 

VAAF Inspector General 

VAPA National Cemetery Administration 

VALA Veterans Benefits Administration 

VATA Veterans Health Administration
(34) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

INDEPENDENT EXECUTIVE BRANCH ORGANIZATIONS 

HP00 Advisory Council on Historic Preservation 

AN00 African Development Foundation 

AM00 Agency for International Development 

AB00 American Battle Monuments Commission 

AP00 Appalachian Regional Commission 

BT00 Architectural and Transportation Barriers Compliance Board 

AW00 Arctic Research Commission 

RH00 Armed Forces Retirement Home 

GE00 Barry Goldwater Scholarship and Excellence in Education Foundation 

IB00 Broadcasting Board of Governors 

GK00 Centennial of Flight Commission. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

CI00 Central Intelligence Agency. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation purposes. 

FJ00 Chemical Safety and Hazard Investigation Board 

BZ00 Christopher Columbus Fellowship Foundation 

BH00 Commission for the Preservation of America’s Heritage Abroad 

CF00 Commission of Fine Arts 

CC00 Commission on Civil Rights 

ES00 Commission on Executive, Legislative, and Judicial Salaries 

HB00 Committee for Purchase from People Who Are Blind or Severely Disabled 

CT00 Commodity Futures Trading Commission 

SK00 Consumer Product Safety Commission 

KS00 Corporation for National and Community Service 

Court Services and Offender Supervision Agency for the District of Columbia 

FQ01 Office of the Director 

FQ02 Pretrial Services Agency 

BF00 Defense Nuclear Facilities Safety Board 
(35) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

DA00 Delta Regional Authority 

DQ00 Denali Commission 

GQ00 Election Assistance Commission 

EP00 Environmental Protection Agency 

EE00 Equal Employment Opportunity Commission 

EB00 Export-Import Bank of the United States 

FL00 Farm Credit Administration 

FK00 Farm Credit System Insurance Corporation 

FC00 Federal Communications Commission 

FD00 Federal Deposit Insurance Corporation 

LF00 Federal Election Commission 

FI00 Federal Financial Institutions Examination Council 

FY00 Federal Housing Finance Board 

AU00 Federal Labor Relations Authority 

MC00 Federal Maritime Commission 

FM00 Federal Mediation and Conciliation Service 

RS00 Federal Mine Safety and Health Review Commission 

FR00 Federal Reserve System--Board of Governors. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

RF00 Federal Retirement Thrift Investment Board 

FT00 Federal Trade Commission 
(36) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

General Services Administration 

GS01 Immediate Office of the Administrator 

GS30 Federal Acquisition Service 

GS24 Federal Supply Service 

GS27 Federal Technology Service 

GS13 GSA Board of Contract Appeals 

GS29 Office of Childcare 

GS19 Office of Citizen Services and Communications 

GS04 Office of Civil Rights 

GS20 Office of Congressional and Intergovernmental Affairs 

GS32 Office of Congressional and Intergovernmental Affairs and 

Governmentwide Policy 

GS31 Office of Emergency Response and Recovery 

GS12 Office of General Counsel 

GS15 Office of Inspector General 

GS26 Office of Governmentwide Policy 

GS10 Office of Small Business Utilization 

GS16 Office of the Chief Acquisition Officer 

GS11 Office of the Chief Financial Officer 

GS14 Office of the Chief Human Capital Officer 

GS28 Office of the Chief Information Officer 

GS22 Offices of the Regional Administrators 

GS03 Public Buildings Service 

HT00 Harry S. Truman Scholarship Foundation 

BJ00 Illinois and Michigan Canal National Heritage Corridor Commission. 

Organization does not make submissions to the Central Personnel Data File. 

Code may be used for other documentation purposes. 

IF00 Inter-American Foundation 

GW00 International Boundary and Water Commission: United States and Mexico 

GX00 International Boundary Commission: United States and Canada 

GY00 International Joint Commission: United States and Canada 
(37) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

BK00 James Madison Memorial Fellowship Foundation 

UJ00 Japan-United States Friendship Commission 

MA00 Marine Mammal Commission 

BD00 Merit Systems Protection Board 

MI00 Millennium Challenge Corporation 

EO00 Morris K. Udall Scholarship and Excellence in National Environmental Policy 

Foundation 

National Aeronautics and Space Administration 

NN10 Headquarters, NASA 

NN21 Ames Research Center 

NN24 Dryden Flight Research Center 

NN62 George C. Marshall Space Flight Center 

NN51 Goddard Space Flight Center 

NN64 John C. Stennis Space Center 

NN76 John F. Kennedy Space Center 

NN22 John Glenn Research Center at Lewis Field 

NN23 Langley Research Center 

NN72 Lyndon B. Johnson Space Center 

NN73 Space Station Program Office 

NQ00 National Archives and Records Administration 

NP00 National Capital Planning Commission 

CX00 National Commission on Libraries and Information Science 

NK00 National Council on Disability 

CU00 National Credit Union Administration 

National Foundation on the Arts and the Humanities 

AH03 Institute of Museum and Library Services 

AH01 National Endowment for the Arts 

AH02 National Endowment for the Humanities 

NL00 National Labor Relations Board 

NM00 National Mediation Board 
(38) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

NF00 National Science Foundation 

TB00 National Transportation Safety Board 

NU00 Nuclear Regulatory Commission 

BW00 Nuclear Waste Technical Review Commission 

OS00 Occupational Safety and Health Review Commission 

GG00 Office of Government Ethics 

RE00 Office of Navajo and Hopi Indian Relocation 

OM00 Office of Personnel Management 

FW00 Office of Special Counsel 

OI00 Office of the Director of National Intelligence. Organization does not make 

submissions to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

DF00 Office of the Federal Coordinator for Alaska Natural Gas Transportation Projects 

GB00 Overseas Private Investment Corporation 

PU00 Peace Corps 

BG00 Pension Benefit Guaranty Corporation 

PJ00 Postal Rate Commission. Organization does not make submissions to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

GJ00 Presidio Trust 

DB00 Public Interest Declassification Board 

PI00 Public International Organization. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation purposes. 

RR00 Railroad Retirement Board 

SE00 Securities and Exchange Commission 

SS00 Selective Service System 

SB00 Small Business Administration 
(39) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AGENCY/SUBELEMENT 

Code Name/Explanation 

Smithsonian Institution 

SM03 Smithsonian Institution (except units administered under separate Boards 

of Trustees) 

SM04 John F. Kennedy Center for the Performing Arts 

SM01 National Gallery of Art 

SM02 Woodrow Wilson International Center for Scholars 

SZ00 Social Security Administration 

TV00 Tennessee Valley Authority. Organization does not make submissions to the 

Central Personnel Data File. Code may be used for other documentation purposes. 

EW00 Trade and Development Agency 

HD00 U.S. Holocaust Memorial Museum 

HW00 U.S. Interagency Council on Homelessness 

TC00 U.S. International Trade Commission 

PO00 U.S. Postal Service. Organization does not make submissions to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

UT00 Utah Reclamation Mitigation and Conservation Commission 

GM00 Valles Caldera Trust 

GO00 Vietnam Education Foundation 

GN00 White House Commission on the National Moment of Remembrance 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ANNUITANT INDICATOR 

Definition: The status of an annuitant appointed to a position in the Federal 

civilian service. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: X 

Note: 

The standard abbreviation for a code (as found in The Guide to Processing Personnel 

Actions, which is available at Internet address http://www.opm.gov/feddata/persdoc.asp) is 

shown in parentheses after the name/explanation. 
C 

(2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ANNUITANT INDICATOR 

Code Name/Explanation 

A Reemployed FERS annuitant. An employee whose annuity under the Federal 

Employees Retirement Systems (FERS) continues after appointment and is 

subject to salary offset. (Reempl Ann-FE) 

B Former FERS annuitant. An employee whose FERS annuity is discontinued after 

appointment. (Former Ann-FE) 

Retired uniformed service officer and reemployed FERS annuitant. The 

employee is a retired uniformed service commissioned or warrant officer and a 

reemployed FERS annuitant who is subject to salary offset. (Ret Off/Reempl 

Ann-FE) 

D Retired uniformed service officer and former FERS annuitant. The employee is a 

retired uniformed service commissioned or warrant officer and a reemployed 

FERS annuitant whose FERS annuity is discontinued after appointment. (Ret 

Off/Former Ann-FE) 

E Retired uniformed service enlisted member and reemployed FERS annuitant. The 

employee is a retired uniformed service enlisted member and a reemployed FERS 

annuitant who is subject to salary offset. (Ret Enl/Reempl Ann-FE) 

F Retired uniformed service enlisted member and former FERS annuitant. The 

employee is a retired uniformed service enlisted member and a reemployed FERS 

annuitant whose FERS annuity is discontinued after appointment. (Ret 

Enl/Former Ann-FE) 

G Reemployed FERS annuitant not subject to salary reduction. An employee whose 

annuity under the Federal Employees Retirement System continues after 

appointment and whose salary is not subject to reduction under 5 U.S.C. 8468. 

(FE-No Reduction) 

H Retired uniformed service officer and reemployed FERS annuitant not subject to 

salary reduction. The employee is a retired uniformed service commissioned or 

warrant officer and a reemployed FERS annuitant whose salary is not subject to 

reduction under 5 U.S.C. 8468. (Ret Off/FE-No Reduc) 
(3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ANNUITANT INDICATOR 

Code Name/Explanation 

J Retired uniformed service enlisted member and reemployed FERS annuitant not 

subject to salary reduction. The employee is a retired uniformed service enlisted 

member and a reemployed FERS annuitant whose salary is not subject to 

reduction under 5 U.S.C. 8468. (Ret Enl/FE-No Reduc) 

1 Reemployed CSRS annuitant. An employee whose annuity under the Civil 

Service Retirement System (CSRS) continues after appointment. (Reempl AnnCS) 

2 Retired uniformed service officer. The employee is a member or former member 

of a uniformed service who is receiving retired or retainer pay as a commissioned 

or warrant officer. (The uniformed services are the Army, Navy, Air Force, 

Marine Corps, Coast Guard, National Oceanic and Atmospheric Administration, 

and the Public Health Service.) (Ret Officer) 

3 Retired uniformed service enlisted member. The employee is a member or former 

member of a uniformed service who is receiving retired or retainer pay for nonofficer (or enlisted) service. (Ret Enlisted) 

4 Retired uniformed service officer and reemployed CSRS annuitant. The 

employee is a retired uniformed service commissioned or warrant officer and a 

reemployed CSRS annuitant. (Ret Off/Reempl Ann-CS) 

5 Retired uniformed service enlisted member and reemployed CSRS annuitant. The 

employee is a retired uniformed service enlisted member and a reemployed CSRS 

annuitant. (Ret Enl/Reempl Ann-CS) 

6 Reemployed CSRS annuitant not subject to salary reduction. An employee whose 

annuity under the Civil Service Retirement System continues after appointment 

and whose salary is not subject to reduction under 5 U.S.C. 8344. (CS-No 

Reduction) 

7 Retired uniformed service officer and reemployed CSRS annuitant not subject to 

salary reduction. The employee is a retired uniformed service commissioned or 

warrant officer and a reemployed CSRS annuitant whose salary is not subject to 

reduction under 5 U.S.C. 8344. (Ret Off/CS-No Reduc) 
(4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ANNUITANT INDICATOR 

Code Name/Explanation 

8 Retired uniformed service enlisted member and reemployed CSRS annuitant not 

subject to salary reduction. The employee is a retired uniformed service enlisted 

member and a reemployed CSRS annuitant whose salary is not subject to 

reduction under 5 U.S.C. 8344. (Ret Enl/CS-No Reduc) 

9 Not applicable. None of the above codes apply. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AS OF DATE 

Definition: The ending date of the reporting period for which an agency 

submitted a record. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Voluntary. 

Cross-Reference: Uses CALENDAR DATE code set. 

Format: YYYYMM 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AWARD AMOUNT 

Definition: (1) The gross dollar amount of availability pay, an award given 

as cash, a bonus, or a separation incentive. 

(2) The number of hours given as a time-off award. 

(3) The percent of BASIC PAY authorized on an annual basis 

as premium pay for administratively uncontrollable 

overtime (AUO). 

(4) The student loan repayment amount authorized to be paid 

during the fiscal (not calendar) year. 

(5) The redesignation bonus payment amount authorized to be 

paid during the fiscal (not calendar) year. The bonus 

payment amount is for use by the National Aeronautics and 

Space Administration only. 

(6) Authorized amount of a recruitment incentive or relocation 

incentive over the entire life of the service agreement. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: BASIC PAY 

Format: 6N 

(continued) 
(2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

AWARD AMOUNT 

Note: 

Award amount is rounded to the nearest dollar, hour (for a time-off award), or percent (for 

administratively uncontrollable overtime). For a group award, this is the gross amount (in 

dollars or hours) given to the individual, not to the group. Senior Executive Service (SES) 

rank awards and senior career employee rank awards are the only awards and bonuses that 

must be documented on the Standard Form 50. Agencies are not required to document other 

awards and bonuses on the Standard Form 50. Agencies should not use the Standard Form 

50 to document a student loan repayment. 

The award amount is right justified with leading zeros. For example: 

(1) An award amount of $8,000 is shown as 008000. 

(2) A time-off award of 8 hours is shown as 000008. 

(3) Administratively uncontrollable overtime (AUO) of 10 percent is shown as 000010. 

(4) A student loan repayment of $3000 is shown as 003000. 

(5) A redesignation bonus payment amount of $8000 is shown as 008000. 

(6) A relocation incentive of $10,000 over the life of the service agreement is shown as 

010000. Note that, if the authorized amount is over $99,999 and the agency has not 

yet expanded the award amount field to six positions, submit two actions with the 

same date so that the sum of the award amount equals the authorized amount. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

BARGAINING UNIT 

Definition: An employee's bargaining unit. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: 4N 

Note: 

Bargaining unit names and codes can be found in the Office of Personnel Management 

publication Union Recognition in the Federal Government. The bargaining unit code is the 

last four digits of the six-digit number shown in parentheses after the location. Copies of the 

publication are available from the Superintendent of Documents, U.S. Government Printing 

Office, Washington, DC 20402. 

Code Name/Explanation 

SPECIAL CODES 

6666 Bargaining unit status is in transition because of a mass transfer. 

7777 Eligible but not in a bargaining unit. 

8888 Ineligible for inclusion in a bargaining unit.
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

BARGAINING UNIT 

Note (2): 

To correctly identify the bargaining unit when using data from the Central Personnel Data File 

(CPDF), the bargaining unit code must be used in combination with the first two characters of 

the agency/subelement code (i.e., the agency code, followed by two spaces for the subelement 

positions), followed by the four-character bargaining unit code. For example: “DD##xxxx” 

would be used to identify a bargaining unit within the Department of Defense, where “DD” is the 

agency code for the Department of Defense, “##” represent spaces, and “xxxx” represents the 

bargaining unit code. 

For the organizations shown below, however, all four characters of the agency/subelement code 

must be used. For example, “DD07xxxx” would be used to identify a bargaining unit within the 

Defense Logistics Agency, where “DD07” represents the Defense Logistics Agency and “xxxx” 

represents the bargaining unit code. 

Agency/

Subelement 

Code Organization 

EXECUTIVE BRANCH DEPARTMENTS 

AFNG 

AFZG 

Department of the Air Force 

Air National Guard Units (Title 32)

U.S. Special Operations Command (ANG, Title 32) 

ARNG 

Department of the Army 

Army National Guard Units (Title 32) 

DD04 

DD06 

DD07 

DD10 

DD34 

DD35 

DD61 

DD63 

Department of Defense 

Defense Information Systems Agency 

Defense Security Cooperation Agency

Defense Logistics Agency

Defense Contract Audit Agency 

Defense Commissary Agency 

Defense Finance and Accounting Service

Defense Threat Reduction Agency 

Defense Contract Management Agency 

(continued) 
(3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

BARGAINING UNIT 

Agency/

Subelement 

Code Organization 

INDEPENDENT EXECUTIVE BRANCH ORGANIZATIONS 

Court Services and Offender Supervision Agency for the District of

Columbia 

FQ01 Office of the Director 

FQ02 Pretrial Services Agency 

National Foundation on the Arts and the Humanities 

AH02 National Endowment for the Humanities 

Smithsonian Institution 

SM01 National Gallery of Art
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

BASIC PAY 

Definition: The employee’s rate of basic pay. Exclude supplements, 

adjustments, allowances, differentials, incentives, or other 

similar additional payments. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: ADJUSTED BASIC PAY, AWARD AMOUNT, LOCALITY 

ADJUSTMENT, PAY BASIS, PRIOR BASIC PAY, 

RETENTION ALLOWANCE, SUPERVISORY 

DIFFERENTIAL 

Format: 6N 

Note: 

Example: Under the General Schedule pay system, enter a General Schedule base rate, a law 

enforcement officer special base rate, or a retained rate. Do not include a locality payment or 

special supplement. 

The amount is rounded to the nearest dollar for a PAY BASIS of BW (biweekly), PA (per 

annum), PM (per month), ST (student stipend), or SY (school year). For any other PAY 

BASIS, the amount is in dollars and cents with no decimal point. The amount is right 

justified with leading zeros. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CALENDAR DATE 

Definition: The year, month, and day of the Gregorian calendar. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions) 

Cross-Reference: Code set is used by AS OF DATE, DATE OF BIRTH, 

EFFECTIVE DATE OF PERSONNEL ACTION, 

EFFECTIVE DATE OF PERSONNEL ACTION BEING 

CORRECTED, RATING OF RECORD (PERIOD), SERVICE 

COMPUTATION DATE (LEAVE), and YEAR DEGREE OR 

CERTIFICATE ATTAINED. 

Format: YYYYMMDD (Central Personnel Data File) 

MMDDYY or MMDDYYYY (Personnel Actions) 

Following are the code specifications: 

(a) YYYY indicates the year. 

(b) MM indicates the month of the year: 

CODE MONTH CODE MONTH 

01 January 07 July 

02 February 08 August 

03 March 09 September 

04 April 10 October 

05 May 11 November 

06 June 12 December 

(c) DD indicates the day of the month (i.e., 01 to 31). 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

COMBINED STATISTICAL AREA 

Definition: A geographic area consisting two or more CORE BASED 

STATISTICAL AREAS. 

Responsible Organization: U.S. Office of Management and Budget, Office of Information 

and Regulatory Affairs. 

Applicability: Voluntary. 

Cross-Reference CORE BASED STATISTICAL AREA, LOCALITY PAY 

AREA 

Format: 3N 

Note: 

The combined statistical area names and codes can be found in the Office of Management and 

Budget (OMB) bulletin on revised definitions of metropolitan statistical areas at Internet address 

http://www.whitehouse.gov/omb/bulletins/index.html.
C 

(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

COMPUTER POSITION 

Definition: The indicator of whether an employee has access to and can 

modify or alter information residing in a database or program. 

Responsible Organization: Office of Personnel Management, Division for Federal 

Investigative Services. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: A 

Code Name/Explanation 

Automatic Data Processing (ADP) Computer Position 

(blank) Non-ADP Computer Position
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CORE BASED STATISTICAL AREA 

Definition: A geographic area having at least one urban area of population, 

plus adjacent territory that has a high degree of social and 

economic integration with the core as measured by commuting 

ties. 

Responsible Organization: Office of Management and Budget, Office of Information and 

Regulatory Affairs. 

Applicability: Voluntary. 

Cross-Reference: COMBINED STATISTICAL AREA, LOCALITY PAY 

AREA 

Format: 5N 

Note: 

The core based statistical area names and codes can be found in the Office of Management 

and Budget (OMB) bulletin on revised definitions of metropolitan statistical areas at Internet 

address http://www.whitehouse.gov/omb/bulletins/index.html. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CREDITABLE MILITARY SERVICE 

Definition: The years and months of military service that are creditable for 

annual leave accrual purposes. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: 2N2N 

Note: 

The first and second positions indicate the number of years (00-99). The third and fourth 

positions indicate the number of months (00-11). For example, 5 years and 3 months should 

be shown as 0503. Five years and no months should be shown as 0500. No years and no 

months should be shown as 0000. If the data element is not applicable to an employee, all 

four positions should be blank. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Definition: The law, executive order, rule, regulation, or other basis that 

authorizes an employee's most recent conversion or accession 

action. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: Code set is used by CURRENT APPOINTMENT 

AUTHORITY (2). 

Format: XXX 

Note: 

Legal authority codes that are current appointment authority codes may only be established 

by OPM. Legal authority codes established by OPM may begin with an alphabetic character 

or the numeric characters 1, 2, 3, 4, or 5. Agencies may create their own legal authority

codes, but not current appointment authority codes. These legal authority codes must begin 

with the numeric characters 6, 7, 8, or 9. Agency-created legal authority codes may be cited 

on actions that: (1) are not reported to the Central Personnel Data File (CPDF) or (2) are 

reported to the CPDF as the second legal authority code. 

Select 

Axx 

Bxx 

Hxx-Jxx 

Kxx 

Lxx 

Mxx 

Nxx-Pxx 

Qxx-Uxx 

Vxx 

Wxx 

Xxx-Yxx 

Zxx
(2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Axx 

ABK ACWA Outstanding Scholar Program. 

ABL Bicultural/Bilingual Selective Factors. 

ABM SF 59 approved (date). 

ABP President's Economic Stimulus Program

ABR Reg 330.608. Agency Career Transition Program. 

ABS Reg 330.707. Interagency Career Transition Program.

ABT Reg 330.707 CLG. Change to lower grade under the ICTAP. 

ACA CS Cert No _____ ACWA. 

ACM CS Cert No. 

ALM MSPB Directive-US. 

AQM MSPB Directive-Inj. 

AUM OPM Letter. 

AWM OPM Form 1652 or OPM Ltr (date). 

AYM Direct-Hire Authority (cite OPM authority and date). 

A2L CS Cert No _____ PACE 

A2M CS Cert No _____ WTO. Worker trainee program. 

A7M CS Rule 3.2. "Rare bird" appointment.
(3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Bxx 

BAB GW001 (MED). Direct hire/Medical Occupations. 

BAC GW002 (IT). Direct hire/Info Tech Mgmt. 

BAD 

BAE 

GW003 (Iraqi). Direct hire/Iraqi reconstr efforts. 

GW004 (Acquisition). Direct hire/Acquisition Positions. 

BBM CS Rule 6.7--TVA Agr. 

BDN USDA Demo (Office issuing cert), Cert No (no). Code is for use by the 

Department of Agriculture only. 

BEA OPM Auth EA-(no), (name of installation issuing certificate), Cert No(no). 

BFS OPM Delegation Agr (no), (name of installation issuing certificate), Cert No ____ 

BGL OPM Auth GL-(no), (name of installation issuing certificate), Cert No (no). 

BKM CS Rule 6.7--NRC Agr. 

BLM CS Rule 6.7--VA Agr. 

BMA OPM Auth MA-(no), (name of installation issuing certificate), Cert No (no). 

BMC OPM Auth MC-(no), (name of installation issuing certificate), Cert No (no). 

BNE OPM Auth NE-(no), (name of installation issuing certificate), Cert No (no). 

BNK CS Rule 6.7--FAA Agr. 

BNM CS Rule 6.7--DCIPS Agr. 

BNN CS Rule 6.7--DOD/NAF Agr. 

BNP CS Rule 7.2--CG/NAF Agr. 

BNR CS Rule 6.7--IBWC Agr. 

BNT CS Rule 6.7--DHS, FAMS Agr. 

BNW 

BNY 

BNZ 

OPM Auth NW-(no), (name of installation issuing certificate), Cert No (no). 

CS Rule 6.7--DHS/TSA Agr

CS Rule 6.7. Corp for Nat’l and Community Svc Agr. 

BPM CS Rule 8.3. Appt. of non-US citizen overseas. 

BRM OPM Auth RM-(no), (name of installation issuing certificate), Cert No (no). 

BSE OPM Auth SE-(no), (name if installation issuing certificate), Cert No (no). 

BSS OPM Auth SS-(no), (name of installation issuing certificate), Cert No (no). 

BSW OPM Auth SW-(no), (name of installation issuing certificate), Cert No (no). 

BTM OPM Selection Roster No. 

BWA OPM Delegation Agr (no), (name of installation issuing certificate), Cert No ____ 
(4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

BWE OPM Auth WE-(no), (name of installation issuing certificate), Cert No (no). 

BWM OPM Delegation Agr. 

BYM USDA Direct Hire Auth (cite case file number and date). Code is for use by the 

Department of Agriculture only. 

BYO OPM Approved Single Agy Auth. Direct hire.
(5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Hxx 

HAM Reg 250.101. Action required by a decision. 

HDM Reg 230.402(c). Emergency appt--outside the register. 

HGM Reg 230.402(d)(1). Emergency appt-noncomp/standby basis. 

HJM Reg 230.402(d)(2). Emergency appt-noncomp/Def Exec Res. 

HLM Reg 230.402(d)(3). Emergency appt--reinstatement elig. 

HNM Reg 301.201. Appt. of U.S. citizens overseas. 

HRM Reg 301.202. US citizen recruited outside O/S area. 

H2L Reg 304.103. Experts and consultants. 

H3M Reg 301.203(c). Temp appt overseas. 

Jxx 

J8M P.L. 107-288. Veterans Recruitment Appointment (VRA).
(6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Kxx 

KLM Reg 310.202. Emergency appt. of relative. 

KQM Reg 315.401 or agy auth. Reinst career or career-cond. 

KTM Reg 315.501 or agy auth. Transfer career or career-cond. 

KVM Reg 315.501 Prom or agy auth. Tran career or car-cond. 

KXM Reg 315.501 CLG or agy auth. Tran career or career-cond. 

K1M Reg 315.601. Appt based on svc in Panama. 

K4M Reg 315.602. Appt based on Pres, VP, or Wh House svc. 

K7M Reg 315.603(a)(1). In mil whn psn brought into comp svc. 

K8M Reg 315.603(a)(3). Comp inj when psn went to comp svc. 

K9M Reg 315.603(a)(2). Emp sep aftr psn brght into comp svc.
(7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Lxx 

LBM Reg 315.604. Appt of disabled vet from VA program.

LEM Reg 315.605. Appt of former ACTION volunteer. 

LHM Reg 315.606. Appt of Foreign Service officer. 

LJM Reg 315.607. Appt. of Peace Corps personnel. 

LKK Reg 315.608. Career-cond. appt. of former overseas employees. 

LKM Reg 315.609. Appt based on svc in US psns of PCC. 

LKP Reg 315.610. Appt based on Nat'l Guard Tech svc. 

LLM Reg 315.701. Psn brought into comp svc. 

LPM Reg 315.702. "Rare bird" appt. 

LSM Reg 315.703. Emp formerly reached on register.

LWM Reg 315.704. Conv. to career appt. from temp appt-PER. 

LYM Reg 315.705. Conv to career/career-cond from VRA. 

LYP Reg 315.7.12. Federal Career Intern Program. 

LZM Reg 315.707. Conv of 30% or more disabled vet. 

L1K Reg 315.710. Conv. to career/career-cond. appt. under PAC program. 

L1M Reg 315.709. Conv of retarded or handicapped emp. 

L2K Reg. 315.711. Conv or readers/interpret/personal assts. 

L3M Reg 315.708. Conv based on PMIP service.
(8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Mxx 

MAM Reg 316.201. Temp. appt-PER. 

MBM Reg 316.201(b). Temp appt--PER (worker-trainee prog). 

MCM Reg 316.302(b). Term appt outside the register. 

MEM Reg 316.302(b)(1) or agy auth. Term appt (reinst elig). 

MGM Reg 316.302(b)(2). Term appt (VRA eligibility). 

MJM Reg 316.302(b)(3). Term appt (prior service). 

MLK Reg 316.302(b)(8). Term appt (former temp employee). 

MLL Reg 316.302(c)(6). Term appt (legis/judicial svc). 

MLM Reg 316.302(b)(7). Term appt (prior term appt). 

MMM Reg 316.302(b)(4). Term appt (30%+ disabled vet). 

MXM Reg 316.402(a). Temporary appt. 

M6M Reg 316.402(b)(1) or agy auth. Temp appt (reinst elig). 

M8M Reg 316.402(b)(3). Temp appt (prior service).
(9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Nxx 

NAM Reg 316.402(b)(7). Temp appt (prior temp service). 

NCM Reg 316.402(b)(2). Temp appt (VRA eligibility). 

NEM Reg 316.402(b)(4). Temp appt (30%+ disabled vet). 

NFM Reg 316.601. Temp appt--"rare bird" auth. 

NJM Reg 316.701. Temp appt--Govt takeover. 

NMM Reg 316.702. Reg 316.702. Exc Svc Indefinite brought into Comp Svc. 

NRM Reg 317.304. Conv to SES from career/career-cond. 

NSM Reg 317.305(b). Conversion to SES from excepted appt. 

NTM Reg 317.305(b)(3). Conv to SES from excepted appt. 

NUM Reg 330.207. Appt from RPL. 

NVM Reg 317.306(b)(1). Conv to SES Ltd Term appt. 

NWM Reg 317.306(b)(2). Conv to SES Noncareer appt. 

NXM Reg 317.306(b)(3(i). Conv to SES frm time-limited appt. 

Pxx 

PWM Reg 352.204. Reempl after emergency interagency move. 

P2M 5 CFR 352. Reemployment of SES after svc with BIA, PCC, IAEA. 

P3M Reg 352.311. Reempl after transfer to an internat'l org. 

P5M Reg 352.507. Reempl under Foreign Asst Act. 

P7M Reg 352.803. Reemployment of SES after svc with AIT.
(10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Qxx 

QAK Reg 353.207. Restoration after military service. 

QBK Reg 353.301. Restoration after recovery from injury. 

QCK Reg 353.301(d). Restoration after partial recovery. 

QDK Reg 353.303. Restoration of temp-appt. PER employee. 

QEM Reg 353.302(a). Restoration after military service. 

QFK Reg 353.306. Restoration after partial recovery from injury. 

QFM Reg 353.302(b). Restoration after recovery from injury. 

QGM Reg 432.101. Actions based on performance. 

QHM Reg 432.101 Eq. Actions based on perf--agency auth. 

Q3M Reg 353.501. Restoration after military service. 

Rxx 

R9N Reg. 772.102(a). Interim relief appt in duty status. 

R9R 5 CFR part 772. Interim relief appt in nonduty status. 

Sxx 

SZT Reg 930.206. Transfer of Administrative Law Judge. 

SZW Reg 930.207. Temp reempl of senior Admin Law Judge. 

SZX Reg 930.216. Temp. reemployment of senior Admin. Law Judge. 

Uxx 

UAM 10 U.S.C. 1601. DOD Civ Intel Pers Mgt System (CIPMS). 

UCM Sec 625(d) FA Act. 

UDM P.L. 105-277 as amended. Treasury demo project. Code is for use by the 

Department of the Treasury only. 

UFM FS Act of 1980. 

USM (Cite authority). 

U2M Agency Reg Perf. Act based on performance.
(11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Vxx 

VAG 5 U.S.C. 3395(d)(2). Transfer--SES noncareer appointee. 

VAJ 5 U.S.C. 75. Adverse actions. 

VBJ 5 U.S.C. 3593(a). SES reinstatement. 

VBM 5 U.S.C. 3102(b). Pers assts to handicapped employees. 

VCJ 5 U.S.C. 3593(b). SES reinstatement. 

VCL 5 U.S.C. 3329. Conv of mil rsv tech to comp svc. Code is for use by the 

Department of the Air Force, Department of the Army, Department of Defense, 

and Department of the Navy only. 

VCS 5 U.S.C. 3594(b)(1). Placement out of SES-performance. 

VCT 5 U.S.C. 3594(b)(2). Placement out of SES-RIF. 

VCW 5 U.S.C. 3594(b)(3). Failure to be recertified in SES. 

VDJ 5 U.S.C. 3594(a). Unsat perf--SES prob period. 

VEM 5 U.S.C. 3109. Expert or consultant. 

VFJ 5 U.S.C. 4314(b)(3). Move from SES--perf. 

VGJ 5 U.S.C. 4314(b)(4). Move from SES--perf. 

VGL 5 U.S.C. 4703. Demo projects. 

VHJ 5 U.S.C. 75 Eq. Adverse action-equiv. procedures. 

VHM 5 U.S.C. 3304(c). Ramspeck Act. 

VJM 5 U.S.C. 3325. Appt to sci/prof positions. 

VPE 5 U.S.C. 3374. Assignment from state/local govt. 

VRM 5 U.S.C. 3551. Reemployment after military service. 

V1P 5 U.S.C. 5371. 38 U.S.C. Pay. 

V2M 5 U.S.C. 3393. SES career appt. 

V4L 5 U.S.C. 3394(a) Noncareer. SES noncareer appt. 

V4M 5 U.S.C. 3394(a) Limited Term. SES ltd term appt. 

V4P 5 U.S.C. 3394(a) Limited Emergency. SES ltd emerg appt. 

V6M 5 U.S.C. 3395(a)(1)(B). Transfer--SES career. 

V8K 32 U.S.C. 709 (b). Nat'l Guard Technician. Code is only for use by the Air 

National Guard (Department of the Air Force) and Army National Guard 

(Department of the Army) technicians employed under title 32, U.S. Code.
(12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

V8L 39 U.S.C. 1006. Reemployment based on postal service. 

V8N 32 U.S.C. 709. Nat'l Guard Tech--comp svc. Code is only for use by the Air 

National Guard (Department of the Air Force) and Army National Guard 

(Department of the Army) technicians employed in the competitive service under 

title 32, U.S. Code. 

V8V 38 U.S.C. Employment in D/Veterans Affairs. Code is for use by the Department 

of Veterans Affairs only.
(13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Wxx 

WAM Sch A, 213.3102(a). Chaplain/Chaplain assts. 

WBM Sch A, 213.3102(b). Cooks. 

WCM Sch A, 213.3102(c). Pres appt w/o Senate confirm.

WDM Sch A, 213.3102(d). Attorneys. 

WEM Sch A, 213.3102(e). Law clerk trainees. 

WFM Sch A, 213.3102(f). Interpreter--Chinese/Japanese/Hindu. 

WJM Sch A, 213.3102(j). Former Nat'l Guard Technicians. 

WKM Sch A, 213.3102(k). Appt. without compensation. 

WLM Sch A, 213.3102(l). Consultants. 

WNM Sch A, 213.3102(n). Physicians, surgeons, dentists. 

WRM Sch A, 213.3102(r). Psn of proj nature--paid under PWA. 

WTA Reg 213.3102(u)-MD. Mental Retardation.

WTB Reg 213.3102(u)-PD. Psychiatric Retardation. 

WUM Sch A, 213.3102(u). Severely physically handicapped. 

WXM Sch A, 213.3102(x). Work-release program. 

WZM Sch A, 213.3102(z). White House Fellows. 

W6M Sch A, 213.3102(o). Faculty mbr--sci/prof/anal psn. 

W9N Sch A, 213.3102(i)(1). Temp, not F/T-remote loc. 

W9P Sch A, 213.3102(i)(2). Temp, not F/T-crit hiring need. 

W9R Sch A, 213.3102(i)(3). Temp, not F/T-other pos. 

W9S Sch A, 213.3102(r). Internship or Fellowship Programs. 

W9T Sch A, 213.3102(s). Student assgned to medical facility.
(14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Xxx 

XAM Sch A, 213.3102(aa). GS 11+ sci/prof research assoc. 

XBM Sch A, 213.3102(bb). Alien employees. 

XFM Sch A, 213.3102(ff). Attny General programs. 

XXM Sch A, 213.3102(ll). Reader/interpreter/personal asst. 

XZM Sch A, 213.31xx. Agency-unique Schedule A authority. 

X7M E.O. 13318. Presidential Mgmt Fellows Program. 

X9M Sch A, 213.3102(ii). Presidential Mgmt Fellows Program. 

Yxx 

YBM Sch B, 213.3202(b)-HS. Career Experience-HS Diploma Prg. 

YCM Sch B, 213.3202(o). Federal Career Intern Program. 

YGM Sch B, 213.3202(b)-Voc/Tech. Career Exp-Voc/Tech Prog. 

YJM Sch B, 213.3202(j). SES executive development program. 

YKB Sch B, 213.3202(n). Vet Empl Opp Act of 1998. 

YMM Sch B, 213.3202(m). Appt. following removal from the SES. 

Y1K Sch B, 213.3202(a)-HS. Temp Emp-HS Diploma Prog. 

Y1M Sch B, 213.3202(b)-BA/BS. Career Exp-BA/BS Degree Prog. 

Y2K Sch B, 213.3202(a)-Voc/Tech. Temp Emp-Voc/Tech Prog. 

Y2M Sch B, 213.3202(b)-Grad/Prof. Career Exp-Grad/Prof Deg. 

Y3K Sch B, 213.3202(a)-Assoc. Temp Emp-Assoc Degree Prog. 

Y3M Sch B, 213.3202(b)-Assoc. Career Exp-Assoc Degree Prog. 

Y4K Sch B, 213.3202(a)-BA/BS. Temp Emp-BA/BS Degree Prog. 

Y5K Sch B, 213.3202(a)-Grad/Prof. Temp Emp-Grad/Prof Deg. 

Y5M Sch B, 213.32xx. Agency-unique Schedule B authority. 

Y7M Sch C, 213.33xx. Agency-unique Schedule C authority. 

Y8M Sch C, Authority other than Sch C, 213.33xx, (i.e., Law or E.O. which establishes 

a Sch C Position). 

Y9K Sch C, 213.3302(a). Temporary Transitional Schedule C. 

Y9M Sch C, 213.3302(a)(2). New temporary Schedule C.
(15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Zxx 

ZBA P.L. 106-117, Sec. 511. Vet Emp Opp Act - comp srvc. 

ZGM EO 10826. Correction of an administrative error. 

ZGY EO 11203. Conversion of Secret Service Agent. 

ZHK EO 11955. Conversion of astronaut. Code is for use by the National Aeronautics 

and Space Administration only. 

ZHM EO 12008. Estab of Pres Mgt Intern Program. 

ZJK EO 12721. Family member noncomp appt. 

ZJM EO 12015. Conv of Student Career Exper Prog. 

ZJP EO 12364. Presidential Management Intern Program. 

ZKM Law, E.O., or Reg that authorizes Pres Appt. 

ZLM Other Citation (Law, E.O., Reg). 

ZMM EO 12230. Conversion of DEA criminal investigators. 

ZNM Law, E.O., or Reg that authorizes Presidential Appt with Advice and Consent of 

Senate. 

ZQM 31 U.S.C. 732(g). Based on svc with GAO. 

ZRL P.L. 105-119. FBI comp and perf demo. Code is for use by the Federal Bureau 

of Investigation (Department of Justice) only. 

ZRM Agency Restoration Authority. 

ZSK P.L. 99-145, as amended. Spouse pref--DOD. 

ZSP P.L. 99-574, Sec. 10. NIST demo appts. Code is for use by the National Institute 

of Standards and Technology (Department of Commerce) only. 

ZTA P.L. 105-33. Closing of Lorton Corr. Fac. 

ZTM P.L. 99-586. Appt of former Nat'l Guard Tech. 

ZTR P.L. 100-472, Sec. 203. Bur Ind Affairs & Ind Health Svc. Code is for use by the 

Bureau of Indian Affairs (Department of the Interior) and the Indian Health 

Service (Department of Health and Human Services) only.
(16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

ZTU 28 U.S.C. 602. Admin Ofc of U.S. Courts. 

ZTZ P.L. 101-509. FEPCA. 

ZVB P.L. 104-50. FAA reform. Code is for use by the Federal Aviation 

Administration (Department of Transportation) only. 

ZVC P.L. 107-71. Transportation Security Administration. Code is for use by the 

Transportation Security Administration (Department of Transportation) only. 

ZZZ Not applicable. Use only for employees whose most recent appointment or 

conversion was to the competitive service and was prior to January 1, 1982. 

Z2M P.L. 101-510. Def Nuclear Facilities Safty Bd. Code is for use by the Defense 

Nuclear Facilities Safety Board only. 

Z2U P.L. 103-337. Defense Lab Demo. Code is for use by the Department of the Air 

Force, Department of the Army, Department of Defense, and Department of the 

Navy only. 

Z2W P.L. 104-106. Defense Acquisition Demo. Code is for use by the Department of 

the Air Force, Department of the Army, Department of Defense, and Department 

of the Navy only. 

Z4J P.L. 108-201, Sec. 9806 (critical). Term Appt NTE. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4K P.L. 108-201, Sec. 9806. Term Appt NTE. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4L P.L. 108-201, Sec. 9806 (critical). Conv Career/CC Appt. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4M P.L. 108-201, Sec. 9806. Conv Career/CC Appt. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4N P.L. 108-201, Sec. 9810 (critical). Career-Cond Appt. Code is for use by the 

National Aeronautics and Space Administration only. 
(17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (1) 

Code Name/Explanation 

Z4P P.L. 108-201, Sec. 9810. Career-Cond Appt. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4S P.L. 108-201, Sec. 9806 (critical). Conv Career/CC (MP). Code is for use by the 

National Aeronautics and Space Administration only. 

Z4T P.L. 108-201, Sec. 9806. Conv Career/CC (MP). Code is for use by the National 

Aeronautics and Space Administration only. 

Z4V P.L. 108-201, Sec. 9813 (critical). SES Lmtd Term/Provis. Code is for use by 

the National Aeronautics and Space Administration only. 

Z4W P.L. 108-201, Sec. 9813. SES Lmtd Term/Provis. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4X P.L. 108-201, Sec. 9814 (critical). Prom/Reas/Conv Appt/Trnf. Code is for use 

by the National Aeronautics and Space Administration only. 

Z4Y P.L. 108-201, Sec. 9814. Prom/Reas/Conv Appt/Trnf. Code is for use by the 

National Aeronautics and Space Administration only. 

Z5B DoD Comp Exam (name of installation issuing certificate), Cert No. ______ . 

Z5C Direct-Hire Authority (cite DoD authority and date). 

Z5D Reg. 9901.511(d)(2) Temp. 

Z5E Reg. 9901.511.(d)(2) Term. 

Z5F Reg. 9901.511(d)(2) Eligible. 

Z5G Reg. 9901.511(d)(1) Temp. 

Z5H Reg. 9901.511(d)(1) NonComp. 

Z5J Reg. 9901.511(d)(1) Term. 

Z6J Reg. 9901.514. Appt of non-citizen. Code is for use by the Department of the 

Air Force, Department of the Army, Department of Defense, and Department of 

the Navy only. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

CURRENT APPOINTMENT AUTHORITY (2) 

Definition: The law, executive order, rule, regulation, or other basis that, in 

addition to CURRENT APPOINTMENT AUTHORITY (1), 

authorizes an employee's most recent conversion or accession 

action. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: Uses CURRENT APPOINTMENT AUTHORITY (1) code set. 

Format: XXX 

Note: 

Legal authority codes that are current appointment authority codes may only be established 

by OPM. Legal authority codes established by OPM may begin with an alphabetic character 

or the numeric characters 1, 2, 3, 4, or 5. Agencies may create their own legal authority

codes, but not current appointment authority codes. These legal authority codes must begin 

with the numeric characters 6, 7, 8, or 9. Agency-created legal authority codes may be cited 

on actions that: (1) are not reported to the Central Personnel Data File (CPDF) or (2) are 

reported to the CPDF as the second legal authority code. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

DATE OF BIRTH 

Definition: An employee's date of birth. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses CALENDAR DATE code set. 

Format: YYYYMM (Central Personnel Data File) 

MMDDYY or MMDDYYYY (Personnel Actions) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

DUTY STATION 

Definition: The location of an employee's official worksite. 

Responsible Organization: General Services Administration, Public Buildings Service. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Code set is used by PRIOR DUTY STATION. 

Format: 2X4N3N 

Note: 

Duty station names and codes can be found in the Duty Station File, which is available at 

Internet address http://www.opm.gov/feddata/guidance.asp. Note that the Office of 

Personnel Management (OPM) is responsible for the Duty Station File, while the General 

Services Administration (GSA) is responsible for maintenance of the code set and issuance 

of city codes. To ensure completeness of the OPM Duty Station File, which is used to verify 

the validity of duty stations reported to the Central Personnel Data File (CPDF), requests for 

codes for personnel use should be directed to OPM at (202) 606-1162 or email address 

steve.goldstein@opm.gov for processing by GSA. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

DUTY STATION 

Note (continued): 

Following are the code set specifications: 

(a) The first and second positions indicate the state (if the code is numeric) or the 

U.S. possession, U.S. administered area, or foreign country (if the code is 

alphabetic). 

The state names and codes are in compliance with Federal Information Processing 

Standards Publication 5-2 (Codes for the Identification of the States, the District 

of Columbia and Outlying Areas of the United States, and Associated Areas), 

which is published by the National Institute of Standards and Technology 

(Department of Commerce ) and is available at Internet address 

http://www.itl.nist.gov/fipspubs. 

The U.S. possession, U.S. administered area, and foreign country names and 

codes are in compliance with Federal Information Processing Standards 

Publication 10-4 (Countries, Dependencies, Areas of Special Sovereignty, and 

Their Principal Administrative Divisions), which is published by the National 

Institute of Standards and Technology (Department of Commerce) and is 

available at Internet address http://www.itl.nist.gov/fipspubs. 

(b) The third through the sixth positions indicate the city. 

(c) The seventh through the ninth positions indicate the U.S. county. 

The county names and codes are in compliance with Federal Information 

Processing Standards Publication 6-4 (Counties and Equivalent Entities of the 

United States, Its Possessions, and Associated Areas), which is published by the 

National Institute of Standards and Technology (Department of Commerce) and is 

available at Internet address http://www.itl.nist.gov/fipspubs. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EDUCATION LEVEL 

Definition: The extent of an employee's educational attainment from an 

accredited institution. 

Responsible Organization: Department of Education, National Center for Education 

Statistics. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: INSTRUCTIONAL PROGRAM, YEAR DEGREE OR 

CERTIFICATE ATTAINED 

Format: NN 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EDUCATION LEVEL 

Code Name/Explanation 

01 No formal education or some elementary school--did not complete. Elementary 

school means grades 1 through 8, or equivalent, not completed. 

02 Elementary school completed--no high school. Grade 8 or equivalent completed. 

03 Some high school--did not graduate. High school means grades 9 through 12, or 

equivalent. 

04 High school graduate or certificate of equivalency. 

05 Terminal occupational program--did not complete. Program extending beyond 

grade 12, usually no more than three years; designed to prepare students for 

immediate employment in an occupation or cluster of occupations; not designed 

as the equivalent of the first two or three years of a baccalaureate degree program. 

Includes cooperative training or apprenticeship consisting of formal classroom 

instruction coupled with on-the-job training. 

06 Terminal occupational program--certificate of completion, diploma or equivalent. 

See code 05 above for definition of terminal occupational program. Two levels 

are recognized: (1) The technical and/or semi-professional level preparing 

technicians or semiprofessional personnel in engineering and nonengineering 

fields; and (2) the craftsman/clerical level training artisans, skilled operators, and 

clerical workers. 

07 Some college--less than one year. Less than 30 semester hours completed. 

08 One year college. 30-59 semester hours or 45-89 quarter hours completed. 

09 Two years college. 60-89 semester hours or 90-134 quarter hours completed. 

10 Associate Degree. 2-year college degree program completed. 

11 Three years college. 90-119 semester hours or 135-179 quarter hours completed. 

12 Four years college. 120 or more semester hours or 180 or more quarter hours 

completed--no baccalaureate (Bachelor's) degree. 

13 Bachelor's degree. Requires completion of at least four, but no more than five, 

years of academic work; includes Bachelor's degree conferred in a cooperative 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EDUCATION LEVEL 

Code Name/Explanation 

plan or program that provides for alternate class attendance and employment in 

business, industry, or government to allow student to combine actual work 

experience with college studies. 

14 Post-Bachelor's. Some work beyond (at a higher level than) the Bachelor's degree 

but no additional higher degree. 

15 First professional. Signifies the completion of academic requirements for selected 

professions that are based on programs requiring at least two academic years of 

previous college work for entrance and a total of at least six academic years of 

college work for completion, e.g., Dentistry (D.D.S. or D.M.D.), Law (LL. B. or 

J.D.), Medicine (M.D.), Theology (B.D.), Veterinary Medicine (D.V.M.), 

Chiropody or Podiatry (D.S.C. or D.P.), Optometry (O.D.), and Osteopathy 

(D.O.). 

16 Post-first professional. Some work beyond (at a higher level than) the first 

professional degree but no additional higher degree. 

17 Master's degree. For liberal arts and sciences customarily granted upon successful 

completion of one (sometimes two) academic years beyond the Bachelor's degree. 

In professional fields, an advanced degree beyond the first professional but below 

the Ph.D., e.g., the LL.M.; M.S. in surgery following the M.D.; M.S.D., Master of 

Science in Dentistry; M.S.W., Master of Social Work. 

18 Post-Master's. Some work beyond (at a higher level than) the Master's degree but 

no additional higher degree. 

19 Sixth-year degree. Includes such degrees as Advanced Certificate in Education, 

Advanced Master of Education, Advanced Graduate Certificate, Advanced 

Specialist in Education Certificate, Certificate of Advanced Graduate Study, 

Certificate of Advanced Study, Advanced Degree in Education, Specialist in 

Education, Licentiate in Philosophy, Specialist in Guidance and Counseling, 

Specialist in Art, Specialist in Science, Specialist in School Administration, 

Specialist in School Psychology, Licentiate in Sacred Theology. 

20 Post-sixth year. Some work beyond (at a higher level than) the sixth-year degree 

but no additional higher degree. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EDUCATION LEVEL 

Code Name/Explanation 

21 Doctorate degree. Includes such degrees as Doctor of Education, Doctor of 

Juridical Science, Doctor of Public Health, and the Ph.D. (or equivalent) in any 

field. Does not include a Doctor's degree that is a first professional degree, per 

code 15. 

22 Post-Doctorate. Work beyond the Doctorate. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EFFECTIVE DATE OF PERSONNEL ACTION 

Definition: The effective date of a personnel action. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: EFFECTIVE DATE OF PERSONNEL ACTION BEING 

CORRECTED. Uses CALENDAR DATE code set. 

Format: YYYYMMDD (Central Personnel Data File) 

MMDDYY or MMDDYYYY (Personnel Actions) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EFFECTIVE DATE OF PERSONNEL ACTION BEING CORRECTED 

Definition: The EFFECTIVE DATE OF A PERSONNEL ACTION, 

previously submitted to the Central Personnel Data File, that is 

being corrected. 

Responsible Organization: Office of Personnel Management, Division for Strate

Human Resources Policy. 

gic 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: EFFECTIVE DATE OF A PERSONNEL ACTION. Uses 

CALENDAR DATE code set. 

Format: YYYYMMDD (Central Personnel Data File). 

MMDDYY or MMDDYYYY (Personnel Actions) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

EMPLOYEE NAME 

Definition: The name by which a person is known or designated on all 

official transactions. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: 23X 

Note: 

Employee Name has no CPDF-prescribed format. However, the preferred CPDF format is 

last name followed by a comma and a space, first name followed by a space, and middle 

name or initial. An example is "Smith, John A". Use Roman numerals to show a numeric 

surname suffix. Show "Smith the 3rd" as "Smith III,". The name should be left justified, 

with any unused positions blank. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ETHNICITY AND RACE IDENTIFICATION 

Definition: An employee's ethnicity and race identification. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: RACE OR NATIONAL ORIGIN. 

Format: 1N5N 

Note: 

The data standard is applicable to accessions occurring on or after January 1, 2006, and is 

required for accessions occurring on or after July 1, 2006. For accessions occurring prior to 

July 1, 2006, the Race or National Origin data standard may continue to be used. 

The data standard consists of one ethnicity category (Hispanic or Latino) and five race 

categories. All applicable categories may be selected, and at least one category must be 

selected. The code consists of six positions, one for each of the six categories: 

(1) Hispanic or Latino. The first position pertains to Hispanic or Latino (a person of 

Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish 

culture or origin, regardless of race), where a numeric code of 1 indicates 

Hispanic or Latino and a numeric code of 0 indicates not Hispanic or Latino. 

(2) American Indian or Alaska Native. The second position pertains to American 

Indian or Alaska Native (a person having origins in any of the original peoples of 

North and South America, including Central America, and who maintains tribal 

affiliation or community attachment), where a numeric code of 1 indicates 

American Indian or Alaska Native and a numeric code of 0 indicates not 

American Indian or Alaska Native. 
 (2) 2 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ETHNICITY AND RACE IDENTIFICATION 

Note (continued): 

(3) Asian. The third position pertains to Asian (a person having origins in any of the 

original peoples of the Far East, Southeast Asia, or the Indian subcontinent 

including, for example, Cambodia, China, India, Japan, Korea, Malaysia, 

Pakistan, the Philippine Islands, Thailand, and Vietnam), where a numeric code of 

1 indicates Asian and a numeric code of 0 indicates not Asian. 

(4) Black or African American. The fourth position pertains to Black or African 

American (a person having origins in any of the black racial groups of Africa), 

where a numeric code of 1 indicates Black or African American and a numeric 

code of 0 indicates not Black or African American. 

(5) Native Hawaiian or Other Pacific Islander. The fifth position pertains to Native 

Hawaiian or Other Pacific Islander (a person having origins in any of the original 

peoples of Hawaii, Guam, Samoa, or other Pacific Islands), where a numeric code 

of 1 indicates Native Hawaiian or Other Pacific Islander and a numeric code of 0 

indicates not Native Hawaiian or Other Pacific Islander. 

(6) White. The sixth position pertains to White (a person having origins in any of the 

original peoples of Europe, the Middle East, or North Africa), where a numeric 

code of 1 indicates White and a numeric code of 0 indicates not White. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Definition: An employee's coverage or noncoverage under the Federal 

Employees' Group Life Insurance (FEGLI) Program. 

Responsible Organization: Office of Personnel Management, Division for Human 

Resources Products and Services. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: XN 

Note: 

Each Family Option multiple shown below is worth $5000 upon the death of the employee's 

spouse and $2500 upon the death of an eligible child. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Code Name/Explanation 

A0 Ineligible for life insurance coverage. An employee in a position excluded from 

Federal Employees' Group Life Insurance coverage by law or regulation. 

A1 Federal Employees' Group Life Insurance coverage as an employee ended. 

Federal Employees' Group Life Insurance coverage as an employee ended due to 

completion of 12 months in nonpay status. Applicable even when employee 

remains in nonpay status with the agency but continues all or some of the Federal 

Employees' Group Life Insurance coverage as a compensationer while in receipt 

of workers’ compensation. 

B0 Waived all life insurance. An employee has waived his/her right to all coverage 

under the Federal Employees' Group Life Insurance Program. 

C0 Basic only. 

D0 Basic plus Standard Option. 

E1 Basic plus Family Option with 1 times multiple. 

E2 Basic plus Family Option with 2 times multiple. 

E3 Basic plus Family Option with 3 times multiple. 

E4 Basic plus Family Option with 4 times multiple. 

E5 Basic plus Family Option with 5 times multiple. 

F1 Basic plus Standard Option and Family Option with 1 times multiple. 

F2 Basic plus Standard Option and Family Option with 2 times multiple. 

F3 Basic plus Standard Option and Family Option with 3 times multiple. 

F4 Basic plus Standard Option and Family Option with 4 times multiple. 

F5 Basic plus Standard Option and Family Option with 5 times multiple. 

G0 Basic plus Additional Option with 1 times pay. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Code Name/Explanation 

H0 Basic plus Additional Option with 1 times pay and Standard Option. 

I1 Basic plus Additional Option with 1 times pay and Family Option with 1 times 

multiple. 

I2 Basic plus Additional Option with 1 times pay and Family Option with 2 times 

multiple. 

I3 Basic plus Additional Option with 1 times pay and Family Option with 3 times 

multiple. 

I4 Basic plus Additional Option with 1 times pay and Family Option with 4 times 

multiple. 

I5 Basic plus Additional Option with 1 times pay and Family Option with 5 times 

multiple. 

J1 Basic plus Additional Option with 1 times pay, Standard Option, and Family 

Option with 1 times multiple. 

J2 Basic plus Additional Option with 1 times pay, Standard Option, and Family 

Option with 2 times multiple. 

J3 Basic plus Additional Option with 1 times pay, Standard Option, and Family 

Option with 3 times multiple. 

J4 Basic plus Additional Option with 1 times pay, Standard Option, and Family 

Option with 4 times multiple. 

J5 Basic plus Additional Option with 1 times pay, Standard Option, and Family 

Option with 5 times multiple. 

K0 Basic plus Additional Option with 2 times pay. 

L0 Basic plus Additional Option with 2 times pay and Standard Option. 

M1 Basic plus Additional Option with 2 times pay and Family Option with 1 times 

multiple. 
90 

 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Code Name/Explanation 

M2 Basic plus Additional Option with 2 times pay and Family Option with 2 times 

multiple. 

M3 Basic plus Additional Option with 2 times pay and Family Option with 3 times 

multiple. 

M4 Basic plus Additional Option with 2 times pay and Family Option with 4 times 

multiple. 

M5 Basic plus Additional Option with 2 times pay and Family Option with 5 times 

multiple. 

N1 Basic plus Additional Option with 2 times pay, Standard Option, and Family 

Option with 1 times multiple. 

N2 Basic plus Additional Option with 2 times pay, Standard Option, and Family 

Option with 2 times multiple. 

N3 Basic plus Additional Option with 2 times pay, Standard Option, and Family 

Option with 3 times multiple. 

N4 Basic plus Additional Option with 2 times pay, Standard Option, and Family 

Option with 4 times multiple. 

N5 Basic plus Additional Option with 2 times pay, Standard Option, and Family 

Option with 5 times multiple. 

Basic plus Additional Option with 3 times pay. 

P0 Basic plus Additional Option with 3 times pay and Standard Option. 

Q1 Basic plus Additional Option with 3 times pay and Family Option with 1 times 

multiple. 

Q2 Basic plus Additional Option with 3 times pay and Family Option with 2 times 

multiple. 

Q3 Basic plus Additional Option with 3 times pay and Family Option with 3 times 

multiple. 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Code Name/Explanation 

Q4 Basic plus Additional Option with 3 times pay and Family Option with 4 times 

multiple. 

Q5 Basic plus Additional Option with 3 times pay and Family Option with 5 times 

multiple. 

R1 Basic plus Additional Option with 3 times pay, Standard Option, and Family 

Option with 1 times multiple. 

R2 Basic plus Additional Option with 3 times pay, Standard Option, and Family 

Option with 2 times multiple. 

R3 Basic plus Additional Option with 3 times pay, Standard Option, and Family 

Option with 3 times multiple. 

R4 Basic plus Additional Option with 3 times pay, Standard Option, and Family 

Option with 4 times multiple. 

R5 Basic plus Additional Option with 3 times pay, Standard Option, and Family 

Option with 5 times multiple. 

S0 Basic plus Additional Option with 4 times pay. 

T0 Basic plus Additional Option with 4 times pay and Standard Option. 

U1 Basic plus Additional Option with 4 times pay and Family Option with 1 times 

multiple. 

U2 Basic plus Additional Option with 4 times pay and Family Option with 2 times 

multiple. 

U3 Basic plus Additional Option with 4 times pay and Family Option with 3 times 

multiple. 

U4 Basic plus Additional Option with 4 times pay and Family Option with 4 times 

multiple. 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Code Name/Explanation 

U5 Basic plus Additional Option with 4 times pay and Family Option with 5 times 

multiple. 

V1 Basic plus Additional Option with 4 times pay, Standard Option, and Family 

Option with 1 times multiple. 

V2 Basic plus Additional Option with 4 times pay, Standard Option, and Family 

Option with 2 times multiple. 

V3 Basic plus Additional Option with 4 times pay, Standard Option, and Family 

Option with 3 times multiple. 

V4 Basic plus Additional Option with 4 times pay, Standard Option, and Family 

Option with 4 times multiple. 

V5 Basic plus Additional Option with 4 times pay, Standard Option, and Family 

Option with 5 times multiple. 

W0 Basic plus Additional Option with 5 times pay. 

X0 Basic plus Additional Option with 5 times pay and Standard Option. 

Y1 Basic plus Additional Option with 5 times pay and Family Option with 1 times 

multiple. 

Y2 Basic plus Additional Option with 5 times pay and Family Option with 2 times 

multiple. 

Y3 Basic plus Additional Option with 5 times pay and Family Option with 3 times 

multiple. 

Y4 Basic plus Additional Option with 5 times pay and Family Option with 4 times 

multiple. 

Y5 Basic plus Additional Option with 5 times pay and Family Option with 5 times 

multiple. 

Z1 Basic plus Additional Option with 5 times pay, Standard Option, and Family 

Option with 1 times multiple. 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FEDERAL EMPLOYEES' GROUP LIFE INSURANCE 

Code Name/Explanation 

Z2 Basic plus Additional Option with 5 times pay, Standard Option, and Family 

Option with 2 times multiple. 

Z3 Basic plus Additional Option with 5 times pay, Standard Option, and Family 

Option with 3 times multiple. 

Z4 Basic plus Additional Option with 5 times pay, Standard Option, and Family 

Option with 4 times multiple. 

Z5 Basic plus Additional Option with 5 times pay, Standard Option, and Family 

Option with 5 times multiple. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FERS COVERAGE 

Definition: The indicator of how an employee came to be covered under 

the Federal Employees' Retirement System (FERS). 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: A 

Code Name/Explanation 

A Automatically covered by FERS. Employee assigned FERS coverage without so 

choosing (primarily, but not exclusively, employees hired after December 31, 

1983). 

E Elected coverage under FERS. Employee chose FERS coverage (primarily, but not 

exclusively, employees with 5 or more years of service as of January 1, 1987). 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FLSA CATEGORY 

Definition: The status of a Federal civilian employee under the authority of 

Section 13 of the Fair Labor Standards Act (29 U.S.C. 213), as 

amended. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: A 

Code Name/Explanation 

E Exempt employee. An employee who is exempt from the minimum wage and 

overtime provisions of the Fair Labor Standards Act. 

N Nonexempt employee. An employee who is subject to the minimum wage and 

overtime provisions of the Fair Labor Standards Act. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FROZEN SERVICE 

Definition: The total years and months of civilian and military service that 

is creditable in a Civil Service Retirement System (CSRS) 

component of a FERS employee (RETIREMENT PLAN codes 

K, L, M, and N), or, in the case of a CSRS Offset employee 

(RETIREMENT PLAN codes C and E), the service that would 

be included in a CSRS component if the employee ever 

becomes covered by FERS. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: RETIREMENT PLAN 

Format: 2N2N 

Note: 

The first and second positions indicate the number of years (00-99). The third and fourth 

positions indicate the number of months (00-11). For example, 5 years and 3 months should 

be shown as 0503. Five years and no months should be shown as 0500. No years and no 

months should be shown as 0000. If the data element is not applicable to an employee, all 

four positions should be blank. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Definition: An employee's primary work function as a scientist or 

engineer. 

Responsible Organization: National Science Foundation, Government Studies Group. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: OCCUPATION 

Format: NN 

Note: 

The functional classification rests on the principle that the coding of positions to categories 

will be done on the basis of the function in which the individual is "primarily engaged." The 

primary function is the single functional category which occupies the largest proportion of 

the employee's time or which best reflects a combination of functions in terms of the 

paramount requirements of the job. 

The object is to capture, insofar as practical, what a person does. For example, a person who 

is primarily engaged in designing equipment for a testing program should be coded to Design 

and not to Test and Evaluation. A person who is primarily engaged in providing expert 

advice and consultation to others (in different agencies, or States, or foreign governments, 

etc.) on data collection, should be coded to Technical Assistance and Consulting and not to 

Data Collection, Processing, and Analysis. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Note (continued): 

Because of the myriad of different ways in which work is organized in the Federal 

Government, the categories are not completely discrete. The categories by and large consist 

of aggregates of subfunctions or activities. Cost estimating, for example, is defined as a 

subfunction of other functions such as Development and Planning. Similarly, analysis of 

data, which is defined as a subfunction of Data Collection, Processing, and Analysis, is also 

performed as a part of Research and other functions. (Even an activity like planning, which 

constitutes a functional category by itself, may be performed as an integral part of the work 

of other categories). 

The coding of a person primarily engaged in an activity which is a subfunction of more than 

one functional category should be guided by the work relationships. Cost estimating which 

is part of the design process should be coded to Design; cost estimating which is a part of the 

construction process should be coded to Construction. Analysis of data which is an integral 

part of Research should be coded to Research. In cases like these, selection of the proper 

category depends upon the purpose and setting of the individual's work. 

Separate categories are not provided for each of the activities carried out in the Federal 

Government. Examples of activities for which a separate category was not established are 

frequency allocation, valuation engineering, patent examining, and operations research. 

Generally, these activities are specialized and represent small populations. Data on those that 

are identified as separate occupations (patent examining and operations research) can be 

obtained from the Office of Personnel Management's occupational statistics. Jobs in 

specialized activities such as these should be coded, if possible, to the most appropriate 

category provided (e.g., patent examination to Regulatory Enforcement and Licensing). 

It is fully recognized that there are many "mixed" functional positions. Wherever possible, 

the use of "Other--Not Elsewhere Classified" should be avoided. Coding of mixed jobs 

should be guided by the functional category which is most significant in terms of proportion 

of time or the qualifications required to perform the work successfully. Coding of mixed 

function positions to "Other--Not Elsewhere Classified" should be limited to those jobs of 

such generalized nature that no one functional category predominates. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Note (continued): 

Many positions, particularly in Research and Development, are mixed in that the employee 

performs over a period of time a sequence of functions such as research, development, 

production, etc. Coding of such jobs should be done on the basis of the primary function 

over a reasonable period of time, generally about a year. (Change in primary function which 

occurs at the end of one or several year periods should of course result in a change in the 

coding of the job). 

Persons engaged in supervision of a function are to be included in the count of those engaged 

in performing the function. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

00 Not applicable. Employee is not in one of the occupations to which the functional 

classifications must be applied. 

11 Research. Systematic, critical, intensive investigation directed toward the 

development of new or fuller scientific knowledge of the subject studied. It may 

be with or without reference to a specific application. The work involves 

theoretical, taxonomic, and experimental investigations or simulation of 

experiments and conditions to: (1) Determine the nature, magnitude, and 

interrelationships of natural and social phenomena and processes, (2) Create or 

develop theoretical or experimental means of investigating such phenomena or 

processes; and (3) Develop the principles, criteria, methods and a body of data of 

general applicability for use by others. 

Excluded from this category is work concerned primarily with the administration 

and monitoring of research contracts and research grants. 

12 Research contract and grant administration. The administration and monitoring of 

research contracts and research grants. 

13 Development. Systematic application of scientific knowledge directed toward the 

creation of new or substantially improved equipment, materials, instrumentation, 

devices, systems, mathematical models, processes, techniques, and procedures 

which will perform a useful function or be suitable for a particular duty. 

The work involves such activities as: (1) Establishing requirements for technical 

objectives and characteristics; (2) Devising and evaluating concepts for design 

approaches, including: criteria, parameters, characteristics, and interrelationships; 

(3) Experimenting, investigating, and testing to produce new data, mathematical 

models, or methods to test concepts, formulate design criteria, and measure and 

predict natural and social phenomena and performance; (4) Designing and 

developing prototypes, breadboards, and engineering models including the 

direction of their fabrication as required; (5)Developing standards and test plans 

to assure reliability; and (6) Managing specific developments being executed inhouse or under contract. 

Development, like research, advances the state of the art, but it is further 

characterized by the creation of specific end-items in the form of equipment or 

equipment systems ("hardware" development) and/or methodologies, 

mathematical models, procedures and techniques ("software" development). 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

14 Test and evaluation. The testing of equipment, materials, devices, components, 

systems and methodologies under controlled conditions and the systematic 

evaluation of test data to determine the degree of compliance of the test item with 

predetermined criteria and requirements. This work is characterized by the 

development and application of test plans to be carried out in-house or under 

contract or grant, utilizing one or more of the following kinds of tests: physical 

measurement techniques; controlled laboratory, shop, and field (demonstration) 

trials; and simulated environmental techniques. 

This category includes: (1) Development testing to determine the suitability of the 

test item for use in its environment; (2) Production and post-production testing to 

determine operational readiness; (3) Testing in regulatory programs to determine 

compliance with laws, regulations and standards; and (4) Testing in the social 

sciences using demonstration or experimental and control groups to determine the 

effectiveness of new methodologies or practices. 

21 Design. The planning, synthesis, and portrayal for purposes of fabrication or 

construction of structures, equipment, materials, facilities, devices, and processes 

which will perform a useful function or be suitable for a certain duty. 

The work involves such activities as: (1)Investigating, analyzing, and determining 

needs and design considerations; (2) Planning, synthesizing, and proportioning 

the structure or mechanism so that the result is achieved with safety and economy; 

(3) Preparing design criteria, detailed designs, specifications, cost estimates, and 

operating instructions; and (4) Reviewing and evaluating design proposals and 

designs prepared by others including the management of architectural and 

engineering contracts. 

For present purposes, design in a research and development organization is the 

application of the known state of the art in the form of standard guidelines and 

references to prepare the detailed working plans and data required for fabrication, 

assembly, and production. 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

22 Construction. The original erection, repair, and improvement of structures that 

provide shelter for people and activities, support transportation systems, and 

control natural resources. 

The work involves surveillance and control of construction operations carried out 

in-house or under Federal grants, contracts, or loans through such activities as: (1) 

Conducting site surveys; (2) Reviewing and interpreting project plans and 

specifications; (3) Making cost analyses and estimates; (4) Laying out and 

scheduling operations; (5) Investigating materials, methods, and construction 

problems; (6) Negotiating with utilities, contractors, and agencies involved; and 

(7) Inspecting work in progress and completed work and final acceptance of 

completed work. 

23 Production. The fabrication and manufacture of structures, equipment, materials, 

machines and devices. The work involves surveillance and control of production 

operations carried out in-house or under contract through such activities as: (1) 

Planning, directing, controlling, inspecting, and evaluating production processes, 

equipment, and facilities; (2) Refining designs to adapt them to production 

facilities and processes; and (3) Devising, applying, and monitoring procedures to 

measure and assure quality. 

24 Installation, operations and maintenance. The installing, assembling, integrating, 

and assuring of proper technical operation and functioning of systems, facilities, 

machinery and equipment. 

The work involves such activities as: (1) Analyzing operating and environmental 

conditions in order to provide design inputs and feedbacks and modifying designs 

as necessary to adapt them to actual environments; (2) Developing and 

determining logistic requirements, documentation, technical plans, procedures, 

controls and instructions; (3) Equipping, supplying, and commissioning facilities; 

(4) Analyzing performance and cost data and developing actual performance and 

cost data requirements, (5) Integrating equipment installation and operating 

schedules; (6) Managing onsite an operating facility such as a power plant, test 

range, mission control center, irrigation station, data acquisition station, or flight 

control station; and (7) Managing installation, operations, or maintenance 

contracts. 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

31 Data collection, processing, and analysis. This category includes the collection, 

processing, and analysis of general purpose scientific data describing natural and 

social phenomena. General purpose scientific data include newly gathered 

statistics, observations, instrument readings, measurements, specimens, and other 

facts obtained from such activities as statistical and field surveys, exploration, 

laboratory analyses, photogrammetry, and compilations of operating records for 

use by others. 

The work involves such activities as: (1) Determining data needs and data 

processing requirements; (2) Planning, directing, and evaluating collection 

activities performed in-house or under contract; (3) Designing overall processing 

plans and systems to handle, control, operate, manipulate, reduce, store, check, 

and retrieve data; (4) Analyzing raw and processed data for validity and subjectmatter interpretation; (5) Providing analytic services such as chemical analyses; 

(6) Forecasting and projecting data and conditions; and (7) Summarizing and 

presenting data for general use. 

Excluded from this category are collection and analysis of data only for research 

and development projects and internal operating or administrative purposes such 

as policy formulation and planning. 

32 Scientific and technical information. The processing and dissemination of 

published and unpublished technical documents and information on work in 

progress and completed work to facilitate their use. The work involves developing 

and implementing information systems through such activities as: (1) Providing 

for the selection, acquisition, compilation, exchange, and storage of scientific and 

technical information; (2) Cataloging, abstracting, and indexing information for 

retrieval and dissemination; (3) Providing reference, literature search and 

bibliographic services for information users; (4) Interpreting, evaluating, and 

briefing on the significance and relevance of information; (5) Disseminating 

information through briefings, technical publications, and other communications 

media; and (6) Classifying and declassifying technical information where use 

must be controlled in the national interest. 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

41 Standards and specifications. The preparation and determination of mandatory 

and/or voluntary standards including rules, regulations, and codes. 

These standards are for purposes of: (1) Government regulation and (2) The 

assuring of the acceptability, quality, and/or standardization of products, 

materials, and parts as required for design, production, purchasing, logistics, and 

documentation. 

The work involves the development of performance criteria, test and inspection 

methods, and data for the application of the standards to technological products 

and services. 

42 Regulatory enforcement and licensing. The application and enforcement of laws, 

rules, regulations, orders, and governmental agreements through inspection, 

investigation, surveillance, licensing, certification, and similar activities. The 

work includes such activities as: (1) Licensing powerplants and radio stations; 

(2)Enforcing plant or animal disease eradication programs; (3) Examining 

applications for patents; (4) Inspecting operations for compliance with 

requirements; (5) Approving utility rates and services; (6) Investigating aircraft 

accidents; (7) Allocating radio frequencies; and (8) Determining compliance with 

engineering aspects of Federal tax laws. 

51 Natural resource operations. The development and utilization of Federally-owned 

and trust lands and natural resources for the purposes of bringing current use into 

balance with natural processes of renewal to assure sustained yields to meet 

present and future public needs. Natural resources include land, air, and water and 

their related products or uses, such as soil, minerals, forage, wildlife, power, and 

recreation. The work involves implementing programs and projects to inventory, 

classify, utilize, improve, conserve, regulate, protect, sell, lease, or market natural 

resources. Resource operations as defined here are concerned with managing and 

conserving the land and resources in a specified geographic area. 

81 Clinical practice, counseling, and ancillary medical services. The provision of 

direct clinical and related services to patients and clients including examination, 

testing, diagnosis, treatment, therapy, casework, counseling, disability evaluation, 

and related patient care services. 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

91 Planning. The study and projection of present and future needs and the 

formulation of alternative policies and ways of meeting these needs for the 

utilization of: Land; natural, social, industrial, material and manpower resources; 

physical facilities; and social and economic services and programs. The work 

involves: (1) Gathering, compiling, analyzing, and evaluating data; (2) Projecting 

needs and establishing goals; (3) Developing single or alternative plans, policies, 

programs, and recommendations and measures of their economic, social, and 

political costs, benefits, and feasibility; and (4) Reevaluating progress to assure 

that plan objectives are realized in putting the plans into effect. 

This category includes physical, economic, and social planning for land 

population centers and missions, policy, and program planning. 

92 Management. The direction and control of scientific and engineering programs in 

any one or combination of functions in a line or staff capacity with 

responsibilities that have a direct and substantial effect on the organizations and 

programs managed. The work involves decisions, actions, and recommendations 

that establish the basic content and character of the programs directed in terms of 

program objectives and priorities, program initiation and content, funding, and 

allocation of organizational resources. 

This category is not intended to cover those primarily engaged in the supervision 

or monitoring of work carried out through contracts and grants or in contract and 

grants administration. Such positions are to be coded to the appropriate function. 

93 Teaching and training. The teaching of scientific and technical subjects; the 

education and training of scientific and technical personnel in-house and through 

programs consisting of fellowships, traineeships, and training grants, and the 

development of curricula and training materials and aids. 

94 Technical assistance and consulting. The provision of scientific and technical 

expert assistance, consultation, and advice to other scientific personnel; foreign 

governments, government agencies at the Federal, State, or Local level; private 

industry; organized groups, and individuals. The work involves advising upon and 

promoting application of the results of research and specialized program 

knowledge. 
99 

 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

FUNCTIONAL CLASSIFICATION 

Code Name/Explanation 

Other--Not elsewhere classified. This category is to be used for: (1) Positions with 

highly specialized activities which are not covered in any of the categories; (2) 

Positions of such generalized nature that a primary function cannot be identified; 

and (3) Trainee positions for which functional assignments have not been made. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

GRADE, LEVEL, CLASS, RANK, OR PAY BAND 

Definition: An indicator of hierarchical relationships among positions 

covered by the same pay plan or system. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions) 

Cross-Reference: Code set is used by PRIOR GRADE, LEVEL, CLASS, RANK, 

OR PAY BAND and RETAINED GRADE. 

Format: XX 

Note: 

Except for code 00 (not applicable), the grade/level/ class/rank/pay band name for a numeric 

code is the same as that of the code. Thus grade/level/class/rank/pay band 1 has a code of 01, 

grade/level/class/rank/pay band 2 has a code of 02, and so forth. Note that Arabic numbers 

are used for the code even though a name may use Roman numerals. Thus level I has a code 

of 01, level II has a code of 02, and so forth. 

Note that, although most grade/level/class/rank/pay band codes are numeric, some are 

alphanumeric. The grade/level/class/rank/pay band name for an alphanumeric code is 

dependent on the pay plan to which it belongs. Along with numeric code 00, following is a 

list of the alphanumeric codes used by more than one agency, and the pay plans to which the 

codes belong. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

GRADE, LEVEL, CLASS, RANK, OR PAY BAND 

Code Name/Explanation 

00 Not applicable 

AF (AMERICAN FAMILY MEMBERS) 

AA Grade AA 

BB Grade BB 

CC Grade CC 

DD Grade DD 

EE Grade EE 

FA (FOREIGN SERVICE CHIEFS OF MISSION) 

CA Career ambassador 

CM Career minister 

MC Minister counselor 

NC Noncareer 

OC Counselor 

FE (SENIOR FOREIGN SERVICE) 

CA Career ambassador 

CM Career minister 

MC Minister counselor 

OC Counselor 

FP (FOREIGN SERVICE PERSONNEL) 

AA Grade AA 

BB Grade BB 

CC Grade CC 

DD Grade DD 

EE Grade EE 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

GRADE, LEVEL, CLASS, RANK, OR PAY BAND 

Code Name/Explanation 

GG (GRADES SIMILAR TO GENERAL SCHEDULE) 

SL Senior Level 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HANDICAP 

Definition: The physical or mental impairment which substantially limits 

one or more major life activities; the record of such 

impairment; or the perception of such impairment by others. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: None. 

Format: NN 

Note: 

In the case of multiple impairments, the code should indicate the impairment that results in 

the most substantial limitation. 

Select 

• No Handicap/Handicap Not Identified 

• Speech Impairments 

• Hearing Impairments 

• Vision Impairments 

• Missing Extremities 

• Nonparalytic Orthopedic Impairments 

• Partial Paralysis 

• Complete Paralysis 

• Other Impairments
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HANDICAP 

Code Name/Explanation 

NO HANDICAP/HANDICAP NOT IDENTIFIED 

01 Handicap not identified. Individual does not wish to have handicap status 

officially recorded outside his/her medical records or the individual, in the 

agency's judgment, has misidentified himself/herself. 

04 No Handicap. No handicap of the types listed in the codes below. Use only for 

employees whose accession was prior to October 1, 1987. 

05 No Handicap. 

06 Handicap not listed. 

SPEECH IMPAIRMENTS 

13 Severe speech malfunctions or inability to speak, hearing is normal. Examples: 

defects of articulation (unclear speech sounds); stuttering; aphasia (impaired 

language function); laryngectomy (removal of the "voice-box"). 

HEARING IMPAIRMENTS 

15 Hard of Hearing. Total deafness in one ear or inability to hear ordinary 

conversation, correctable with a hearing aid. 

16 Total deafness in both ears, with understandable speech. 

17 Total deafness in both ears, and unable to speak clearly. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HANDICAP 

Code Name/Explanation 

VISION IMPAIRMENTS 

22 Ability to read ordinary size print with glasses, but with loss of peripheral (side) 

vision. Restriction of the visual field to the extent that mobility is affected--

"Tunnel vision." 

23 Inability to read ordinary size print, not correctable by glasses. Can read oversized 

print or uses assisting devices such as glass or projector modifier. 

24 Blind in one eye. 

25 Blind in both eyes. No usable vision, but may have some light perception. 

MISSING EXTREMITIES 

27 One hand. 

28 One arm. 

29 One foot. 

32 One leg. 

33 Both hands or arms. 

34 Both feet or legs. 

35 One hand or arm and one foot or leg. 

36 One hand or arm and both feet or legs. 

37 Both hands or arms and one foot or legs. 

38 Both hands or arms and both feet or legs. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HANDICAP 

Code Name/Explanation 

NONPARALYTIC ORTHOPEDIC IMPAIRMENTS 

Because of chronic pain, stiffness or weakness in bones or joints, there is some 

loss of ability to move or use a part or parts of the body. 

44 One or both hands. 

45 One or both feet. 

46 One or both arms. 

47 One or both legs. 

48 Hip or pelvis. 

49 Back. 

57 Any combination of two or more parts of the body. 

PARTIAL PARALYSIS 

Because of a brain nerve, or muscle problem, including palsy and cerebral palsy, 

there is some loss of ability to move or use a part of the body, including legs, 

arms, and/or trunk. 

61 One hand. 

62 One arm, any part. 

63 One leg, any part. 

64 Both hands. 

65 Both legs, any part. 

66 Both arms, any part. 

67 One side of body, including one arm and one leg. 

68 Three or more major parts of the body (arms and legs). 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HANDICAP 

Code Name/Explanation 

COMPLETE PARALYSIS 

Because of a brain, nerve, or muscle problem, including palsy and cerebral palsy, 

there is a complete loss of ability to move or use a part of the body, including 

arms, legs and/or trunk. 

70 One hand. 

71 Both Hands 

72 One Arm.

73 Both arms. 

74 One leg. 

75 Both legs. 

76 Lower half of body including legs. 

77 One side of body, including one arm and one leg. 

78 Three or more major members of the body (arms and legs). 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HANDICAP 

Code Name/Explanation 

OTHER IMPAIRMENTS 

80 Heart disease with no restriction or limitation of activity. History of heart 

problems with complete recovery. 

81 Heart disease with restriction or limitation of activity. 

82 Convulsive disorder. Example: epilepsy. 

83 Blood diseases. Example: sickle cell anemia, leukemia, hemophilia. 

84 Diabetes. 

86 Pulmonary or respiratory disorders. 

87 Kidney dysfunction. Example: if dialysis (use of an artificial kidney machine) is 

required. 

88 Cancer with complete recovery. A history of cancer with complete recovery. 

89 Cancer. Undergoing surgical and/or medical treatment. 

90 Mental retardation. A chronic and lifelong condition involving a limited ability to 

learn, to be educated, and to be trained for useful productive employment as 

certified by a State Vocational Rehabilitation agency under section 213.3102(t) of 

Schedule A. 

91 Mental or emotional illness. A history of treatment for mental or emotional 

problems. 

92 Severe distortion of limbs and/or spine. Examples: dwarfism, kyphosis (severe 

distortion of back). 

93 Disfigurement of face, hands, or feet. Examples: distortion of features on skin, 

such as those caused by burns, gunshot, injuries, and birth defects (gross facial 

birth marks, club feet, etc). 

94 Learning disability. A disorder in one or more of the processes involved in 

understanding, perceiving, or using language or concepts (spoken or written), e.g., 

dyslexia. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HEALTH PLAN 

Definition: The health benefits plan (carrier and enrollment category) in 

which an employee is currently enrolled. 

Responsible Organization: Office of Personnel Management; Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: None. 

Format: 3X 

Note: 

Current health plan names and codes (as well as additions, deletions, and changes from the 

previous year) can be found in the Payroll Office Letter that contains information about the 

Federal Employees' Health Benefits Program (published annually by the Retirement and 

Insurance Service, Office of Personnel Management). 

The first two positions of the code indicate the health plan (AFGE, Blue Cross/Blue Shield, 

etc.). The third position indicates the enrollment category (self only, or self and family) and, 

if applicable, the option (high or low): 

Category/ Option Explanation 

xx1 Self only, high option (if plan also offers a 

low option). 

Self only (if plan does not offer options). 

xx2 Self and family, high option (if plan also 

offers a low option). 

Self and family (if plan does not offer 

options). 

xx4 Self only, low option. 

xx5 Self and family, low option. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

HEALTH PLAN 

Code Name/Explanation 

SPECIAL CODES 

ZZW Agency-sponsored health plan. Employee enrolled in an agency-sponsored health 

plan that is not part of the Office of Personnel Management administered Federal 

Employees' Health Benefits Program. 

ZZX 

ZZY 

ZZZ 

Pending. Employee has not elected coverage but is eligible to do so. 

Declined enrollment. Declined enrollment or canceled policy. 

Not eligible. Not eligible for Federal employee health benefits. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Definition: An employee's major field of study. 

Responsible Organization: Department of Education, National Center for Education 

Statistics. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: EDUCATION LEVEL 

Format: 6N 

Note: 

This data element is only applicable with an EDUCATION LEVEL code of 06, 10, 13, or 

higher. Otherwise, the positions should be blank. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Select 

• Agriculture, Agriculture Operations, and Related Sciences (01xxxx) 

• Natural Resources and Conservation (03xxxx) 

• Architecture and Related Services (04xxxx) 

• Area, Ethnic, Cultural, and Gender Studies (05xxxx) 

• Communication, Journalism and Related Programs (09xxxx) 

• Communications Technologies/Technicians and Support Services (10xxxx) 

• Computer and Information Sciences and Support Services (11xxxx) 

• Personal and Culinary Services (12xxxx) 

• Education (13xxxx) 

• Engineering (14xxxx) 

• Engineering Technologies/Technicians (15xxxx) 

• Foreign Languages, Literatures, and Linguistics (16xxxx) 

• Family and Consumer Sciences/Human Sciences (19xxxx) 

• Legal Professions and Studies (22xxxx) 

• English Language and Literature/Letters (23xxxx) 

• Liberal Arts and Sciences, General Studies and Humanities (24xxxx) 

• Library Science (25xxxx) 

• Biological and Biomedical Sciences (26xxxx) 

• Mathematics and Statistics (27xxxx) 

• Military Technologies (29xxxx) 

• Multi/Interdisciplinary Studies (30xxxx) 

• Parks, Recreation, Leisure and Fitness Studies (31xxxx) 

• Philosophy and Religious Studies (38xxxx) 

• Theology and Religious Vocations (39xxxx) 

(continued) 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Select 

(continued) 

• Physical Sciences (40xxxx) 

• Science Technologies/Technicians (41xxxx) 

• Psychology (42xxxx) 

• Security and Protective Services (43xxxx) 

• Public Administration and Social Service Professions (44xxxx) 

• Social Sciences (45xxxx) 

• Construction Trades (46xxxx) 

• Mechanic and Repair Technologies/Technicians (47xxxx) 

• Precision Production (48xxxx) 

• Transportation and Materials Moving (49xxxx) 

• Visual and Performing Arts (50xxxx) 

• Health Professions and Related Clinical Sciences (51xxxx) 

• Business, Management, Marketing, And Related Support Services (52xxxx) 

• History (54xxxx) 

• Dental, Medical and Veterinary Residency Programs (60xxxx) 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

AGRICULTURE, AGRICULTURE OPERATIONS, AND RELATED 

SCIENCES 

010000 Agriculture, General 

010101 Agricultural Business and Management, General 

010102 Agribusiness/Agricultural Business Operations 

010103 Agricultural Economics 

010104 Farm/Farm and Ranch Management 

010105 Agricultural/Farm Supplies Retailing and Wholesaling 

010106 Agricultural Business Technology 

010199 Agricultural Business and Management, Other 

010201 Agricultural Mechanization, General 

010204 Agricultural Power Machinery Operation 

010205 Agricultural Mechanics and Equipment/Machine Technology 

010299 Agricultural Mechanization, Other 

010301 Agricultural Production Operations, General 

010302 Animal/Livestock Husbandry and Production 

010303 Aquaculture 

010304 Crop Production 

010306 Dairy Husbandry and Production 

010307 Horse Husbandry/Equine Science and Management 

010399 Agricultural Production Operations, Other 

010401 Agricultural and Food Products Processing 

010504 Dog/Pet/Animal Grooming 

010505 Animal Training 

010507 Equestrian/Equine Studies 

010508 Taxidermy/Taxidermist 

010599 Agricultural and Domestic Animals Services, Other 

010601 Applied Horticulture/Horticultural Operations, General 

010603 Ornamental Horticulture 

010604 Greenhouse Operations and Management 

010605 Landscaping and Groundskeeping 

010606 Plant Nursery Operations and Management 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

010607 Turf and Turfgrass Management 

010608 Floriculture/Floristry Operations and Management 

010699 Applied Horticulture/Horticultural Business Services, Other 

010701 International Agriculture 

010801 Agricultural and Extension Education Services 

010802 Agricultural Communications/Journalism 

010899 Agricultural Public Services, Other 

010901 Animal Sciences, General 

010902 Agricultural Animal Breeding 

010903 Animal Health 

010904 Animal Nutrition 

010905 Dairy Science 

010906 Livestock Management 

010907 Poultry Science 

010999 Animal Sciences, Other 

011001 Food Science 

011002 Food Technology and Processing 

011099 Food Science and Technology, Other 

011101 Plant Sciences, General 

011102 Agronomy and Crop Science 

011103 Horticultural Science 

011104 Agricultural and Horticultural Plant Breeding 

011105 Plant Protection and Integrated Pest Management 

011106 Range Science and Management 

011199 Plant Sciences, Other 

011201 Soil Science and Agronomy, General 

011202 Soil Chemistry and Physics 

011203 Soil Microbiology 

011299 Soil Sciences, Other 

019999 Agriculture, Agriculture Operations, and Related Sciences, Other 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

NATURAL RESOURCES AND CONSERVATION 

030101 Natural Resources/Conservation, General 

030103 Environmental Studies 

030104 Environmental Science 

030199 Natural Resources Conservation and Research, Other 

030201 Natural Resources Management and Policy 

030204 Natural Resource Economics 

030205 Water, Wetlands, and Marine Resources Management 

030206 Land Use Planning and Management/Development 

030299 Natural Resources Management and Policy, Other 

030301 Fishing and Fisheries Sciences and Management 

030501 Forestry, General 

030502 Forest Sciences and Biology 

030506 Forest Management/Forest Resources Management 

030508 Urban Forestry 

030509 Wood Science and Wood Products/Pulp and Paper Technology 

030510 Forest Resources Production and Management 

030511 Forestry Technology/Technician 

030599 Forestry, Other 

030601 Wildlife and Wildlands Science and Management 

039999 Natural Resources and Conservation, Other 

ARCHITECTURE AND RELATED SERVICES 

040201 Architecture (BArch, BA/BS, MArch, MA/MS, PhD) 

040301 City/Urban, Community and Regional Planning 

040401 Environmental Design/Architecture 

040501 Interior Architecture 

040601 Landscape Architecture (BS, BSLA, BLA, MSLA, MLA, PhD) 

040801 Architectural History and Criticism, General 

040901 Architectural Technology/Technician 

049999 Architecture and Related Services, Other 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

AREA, ETHNIC, CULTURAL, AND GENDER STUDIES 

050101 African Studies 

050102 American/United States Studies/Civilization 

050103 Asian Studies/Civilization 

050104 East Asian Studies 

050105 Central/Middle and Eastern European Studies 

050106 European Studies/Civilization 

050107 Latin American Studies 

050108 Near and Middle Eastern Studies 

050109 Pacific Area/Pacific Rim Studies 

050110 Russian Studies 

050111 Scandinavian Studies 

050112 South Asian Studies 

050113 Southeast Asian Studies 

050114 Western European Studies 

050115 Canadian Studies 

050116 Balkans Studies 

050117 Baltic Studies 

050118 Slavic Studies 

050119 Caribbean Studies 

050120 Ural-Altaic and Central Asian Studies 

050121 Commonwealth Studies 

050122 Regional Studies (US, Canadian, Foreign) 

050123 Chinese Studies 

050124 French Studies 

050125 German Studies 

050126 Italian Studies 

050127 Japanese Studies 

050128 Korean Studies 

050129 Polish Studies 

050130 Spanish and Iberian Studies 

050131 Tibetan Studies 

050132 Ukraine Studies 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

050199 Area Studies, Other 

050201 African-American/Black Studies 

050202 American Indian/Native American Studies 

050203 Hispanic-American, Puerto Rican, and Mexican- American/Chicano Studies 

050206 Asian-American Studies 

050207 Women's Studies 

050208 Gay/Lesbian Studies 

050299 Ethnic, Cultural Minority, and Gender Studies, Other 

059999 Area, Ethnic, Cultural, and Gender Studies, Other 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

COMMUNICATION, JOURNALISM AND RELATED PROGRAMS 

090101 Communication Studies/Speech Communication and Rhetoric 

090102 Mass Communication/Media Studies 

090199 Mass Communication and Media Studies, Other 

090401 Journalism 

090402 Broadcast Journalism 

090404 Photojournalism 

090499 Journalism, Other 

090701 Radio and Television 

090702 Digital Communication and Media/Multimedia 

090799 Radio, Television, and Digital Communication, Other 

090901 Organizational Communication, General 

090902 Public Relations/Image Management 

090903 Advertising 

090904 Political Communication 

090905 Health Communication 

090999 Public Relations, Advertising, and Applied Communication, Other 

091001 Publishing 

099999 Communication, Journalism, and Related Programs, Other 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

COMMUNICATIONS TECHNOLOGIES/TECHNICIANS AND SUPPORT 

SERVICES 

100105 Communications Technology/Technician 

100201 Photographic and Film/Video Technology/Technician and Assistant 

100202 Radio and Television Broadcasting Technology/Technician 

100203 Recording Arts Technology/Technician 

100299 Audiovisual Communications Technologies/Technicians, Other 

100301 Graphic Communications, General 

100302 Printing Management 

100303 Prepress/Desktop Publishing and Digital Imaging Design 

100304 Animation, Interactive Technology, Video Graphics and Special Effects 

100305 Graphic and Printing Equipment Operator, General Production 

100306 Platemaker/Imager 

100307 Printing Press Operator 

100308 Computer Typography and Composition Equipment Operator 

100399 Graphic Communications, Other 

109999 Communications Technologies/Technicians and Support Services, Other 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

COMPUTER AND INFORMATION SCIENCES AND SUPPORT SERVICES 

110101 Computer and Information Sciences, General 

110102 Artificial Intelligence and Robotics 

110103 Information Technology 

110199 Computer and Information Sciences, Other 

110201 Computer Programming/Programmer, General 

110202 Computer Programming Special Applications 

110203 Computer Programming, Vendor/Product Certification 

110299 Computer Programming, Other 

110301 Data Processing and Data Processing Technology/Technician 

110401 Information Science/Studies 

110501 Computer Systems Analysis/Analyst 

110601 Data Entry/Microcomputer Applications, General 

110602 Word Processing 

110699 Data Entry/Microcomputer Applications, Other 

110701 Computer Science 

110801 Web Page, Digital/Multimedia and Information Resources Design 

110802 Data Modeling/Warehousing and Database Administration 

110803 Computer Graphics 

110899 Computer Software and Media Applications, Other 

110901 Computer Systems Networking and Telecommunications 

111001 System Administration/Administrator 

111002 System, Networking, and LAN/WAN Management/Manager 

111003 Computer and Information Systems Security 

111004 Web/Multimedia Management and Webmaster 

111099 Computer/Information Technology Services Administration and Management, 

Other 

119999 Computer and Information Sciences and Support Services, Other 
 (12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

PERSONAL AND CULINARY SERVICES 

120301 Funeral Service and Mortuary Science, General 

120302 Funeral Direction/Service 

120303 Mortuary Science and Embalming/Embalmer 

120399 Funeral Service and Mortuary Science, Other 

120401 Cosmetology/Cosmetologist, General 

120402 Barbering/Barber 

120404 Electrolysis/Electrology and Electrolysis Technician 

120406 Make-Up Artist/Specialist 

120407 Hair Styling/Stylist and Hair Design 

120408 Facial Treatment Specialist/Facialist 

120409 Aesthetician/Esthetician and Skin Care Specialist 

120410 Nail Technician/Specialist and Manicurist 

120411 Permanent Cosmetics/Makeup and Tattooing 

120412 Salon/Beauty Salon Management/Manager 

120413 Cosmetology, Barber/Styling, and Nail Instructor 

120499 Cosmetology and Related Personal Grooming Arts, Other 

120500 Cooking and Related Culinary Arts, General 

120501 Baking and Pastry Arts/Baker/Pastry Chef 

120502 Bartending/Bartender 

120503 Culinary Arts/Chef Training 

120504 Restaurant, Culinary, and Catering Management/Manager 

120505 Food Preparation/Professional Cooking/Kitchen Assistant 

120506 Meat Cutting/Meat Cutter 

120507 Food Service, Waiter/Waitress, and Dining Room Management/Manager 

120508 Institutional Food Workers 

120599 Culinary Arts and Related Services, Other 

129999 Personal and Culinary Services, Other 
 (13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

EDUCATION 

130101 Education, General 

130201 Bilingual and Multilingual Education 

130202 Multicultural Education 

130203 Indian/Native American Education 

130299 Bilingual, Multilingual, and Multicultural Education, Other 

130301 Curriculum and Instruction 

130401 Educational Leadership and Administration, General 

130402 Administration of Special Education 

130403 Adult and Continuing Education Administration 

130404 Educational, Instructional, and Curriculum Supervision 

130406 Higher Education/Higher Education Administration 

130407 Community College Education 

130408 Elementary and Middle School Administration/Principalship 

130409 Secondary School Administration/Principalship 

130410 Urban Education and Leadership 

130411 Superintendency and Educational System Administration 

130499 Educational Administration and Supervision, Other 

130501 Educational/Instructional Media Design 

130601 Educational Evaluation and Research 

130603 Educational Statistics and Research Methods 

130604 Educational Assessment, Testing, and Measurement 

130699 Educational Assessment, Evaluation, and Research, Other 

130701 International and Comparative Education 

130901 Social and Philosophical Foundations of Education 

131001 Special Education and Teaching, General 

131003 Education/Teaching of Individuals with Hearing Impairments, Including Deafness 

131004 Education/Teaching of the Gifted and Talented 

131005 Education/Teaching of Individuals with Emotional Disturbances 

131006 Education/Teaching of Individuals with Mental Retardation 

131007 Education/Teaching of Individuals with Multiple Disabilities 

131008 Education/Teaching of Individuals with Orthopedic and Other Physical Health 

Impairments 
 (14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

131009 Education/Teaching of Individuals with Vision Impairments, Including Blindness 

131011 Education/Teaching of Individuals with Specific Learning Disabilities 

131012 Education/Teaching of Individuals with Speech or Language Impairments 

131013 Education/Teaching of Individuals with Autism 

131014 Education/Teaching of Individuals Who are Developmentally Delayed 

131015 Education/Teaching of Individuals in Early Childhood Special Education 

Programs 

131016 Education/Teaching of Individuals with Traumatic Brain Injuries 

131099 Special Education and Teaching, Other 

131101 Counselor Education/School Counseling and Guidance Services 

131102 College Student Counseling and Personnel Services 

131199 Student Counseling and Personnel Services, Other 

131201 Adult and Continuing Education and Teaching 

131202 Elementary Education and Teaching 

131203 Junior High/Intermediate/Middle School Education and Teaching 

131205 Secondary Education and Teaching 

131206 Teacher Education, Multiple Levels 

131207 Montessori Teacher Education 

131208 Waldorf/Steiner Teacher Education 

131209 Kindergarten/Preschool Education and Teaching 

131210 Early Childhood Education and Teaching 

131299 Teacher Education and Professional Development, Specific Levels and Methods, 

Other 

131301 Agricultural Teacher Education 

131302 Art Teacher Education 

131303 Business Teacher Education 

131304 Driver and Safety Teacher Education 

131305 English/Language Arts Teacher Education 

131306 Foreign Language Teacher Education 

131307 Health Teacher Education 

131308 Family and Consumer Sciences/Home Economics Teacher Education 
 (15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

131309 Technology Teacher Education/Industrial Arts Teacher Education 

131310 Sales and Marketing Operations/Marketing and Distribution Teacher Education 

131311 Mathematics Teacher Education 

131312 Music Teacher Education 

131314 Physical Education Teaching and Coaching 

131315 Reading Teacher Education 

131316 Science Teacher Education/General Science Teacher Education 

131317 Social Science Teacher Education 

131318 Social Studies Teacher Education 

131319 Technical Teacher Education 

131320 Trade and Industrial Teacher Education 

131321 Computer Teacher Education 

131322 Biology Teacher Education 

131323 Chemistry Teacher Education 

131324 Drama and Dance Teacher Education 

131325 French Language Teacher Education 

131326 German Language Teacher Education 

131327 Health Occupations Teacher Education 

131328 History Teacher Education 

131329 Physics Teacher Education 

131330 Spanish Language Teacher Education 

131331 Speech Teacher Education 

131332 Geography Teacher Education 

131333 Latin Teacher Education 

131334 School Librarian/School Library Media Specialist 

131335 Psychology Teacher Education 

131399 Teacher Education and Professional Development, Specific Subject Areas, Other 

131401 Teaching English as a Second or Foreign Language/ESL Language Instructor 

131402 Teaching French as a Second or Foreign Language 

131499 Teaching English or French as a Second or Foreign Language, Other 

131501 Teacher Assistant/Aide 

131502 Adult Literacy Tutor/Instructor 

131599 Teaching Assistants/Aides, Other 

139999 Education, Other 
 (16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

ENGINEERING 

140101 Engineering, General 

140201 Aerospace, Aeronautical and Astronautical Engineering 

140301 Agricultural/Biological Engineering and Bioengineering 

140401 Architectural Engineering 

140501 Biomedical/Medical Engineering 

140601 Ceramic Sciences and Engineering 

140701 Chemical Engineering 

140801 Civil Engineering, General 

140802 Geotechnical Engineering 

140803 Structural Engineering 

140804 Transportation and Highway Engineering 

140805 Water Resources Engineering 

140899 Civil Engineering, Other 

140901 Computer Engineering, General 

140902 Computer Hardware Engineering 

140903 Computer Software Engineering 

140999 Computer Engineering, Other 

141001 Electrical, Electronics and Communications Engineering 

141101 Engineering Mechanics 

141201 Engineering Physics 

141301 Engineering Science 

141401 Environmental/Environmental Health Engineering 

141801 Materials Engineering 

141901 Mechanical Engineering 

142001 Metallurgical Engineering 

142101 Mining and Mineral Engineering 

142201 Naval Architecture and Marine Engineering 

142301 Nuclear Engineering 

142401 Ocean Engineering 

142501 Petroleum Engineering 
 (17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

142701 Systems Engineering 

142801 Textile Sciences and Engineering 

143101 Materials Science 

143201 Polymer/Plastics Engineering 

143301 Construction Engineering 

143401 Forest Engineering 

143501 Industrial Engineering 

143601 Manufacturing Engineering 

143701 Operations Research 

143801 Surveying Engineering 

143901 Geological/Geophysical Engineering 

149999 Engineering, Other 
 (18) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

ENGINEERING TECHNOLOGIES/TECHNICIANS 

150000 Engineering Technology, General 

150101 Architectural Engineering Technology/Technician 

150201 Civil Engineering Technology/Technician 

150303 Electrical, Electronic and Communications Engineering Technology/Technician 

150304 Laser and Optical Technology/Technician 

150305 Telecommunications Technology/Technician 

150399 Electrical and Electronic Engineering Technologies/Technicians, Other 

150401 Biomedical Technology/Technician 

150403 Electromechanical Technology/Electromechanical Engineering Technology 

150404 Instrumentation Technology/Technician 

150405 Robotics Technology/Technician 

150499 Electromechanical and Instrumentation and Maintenance 

Technologies/Technicians, Other 

150501 Heating, Air Conditioning and Refrigeration Technology/Technician 

(ACH/ACR/ACHR/HRAC/HVAC/AC Technology) 

150503 Energy Management and Systems Technology/Technician 

150505 Solar Energy Technology/Technician 

150506 Water Quality and Wastewater Treatment Management and Recycling 

Technology/Technician 

150507 Environmental Engineering Technology/Environmental Technology 

150508 Hazardous Materials Management and Waste Technology/Technician 

150599 Environmental Control Technologies/Technicians, Other 

150607 Plastics Engineering Technology/Technician 

150611 Metallurgical Technology/Technician 

150612 Industrial Technology/Technician 

150613 Manufacturing Technology/Technician 

150699 Industrial Production Technologies/Technicians, Other 

150701 Occupational Safety and Health Technology/Technician 
 (19) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

150702 Quality Control Technology/Technician 

150703 Industrial Safety Technology/Technician 

150704 Hazardous Materials Information Systems Technology/Technician 

150799 Quality Control and Safety Technologies/Technicians, Other 

150801 Aeronautical/Aerospace Engineering Technology/Technician 

150803 Automotive Engineering Technology/Technician 

150805 Mechanical Engineering/Mechanical Technology/Technician 

150899 Mechanical Engineering Related Technologies/Technicians, Other 

150901 Mining Technology/Technician 

150903 Petroleum Technology/Technician 

150999 Mining and Petroleum Technologies/Technicians, Other 

151001 Construction Engineering Technology/Technician 

151102 Survey Technology/Surveying 

151103 Hydraulics and Fluid Power Technology/Technician 

151199 Engineering-Related Technologies, Other 

151201 Computer Engineering Technology/Technician 

151202 Computer Technology/Computer Systems Technology 

151203 Computer Hardware Technology/Technician 

151204 Computer Software Technology/Technician 

151299 Computer Engineering Technologies/Technicians, Other 

151301 Drafting and Design Technology/Technician, General 

151302 CAD/CADD Drafting and/or Design Technology/Technician 

151303 Architectural Drafting and Architectural CAD/CADD 

151304 Civil Drafting and Civil Engineering CAD/CADD 

151305 Electrical/Electronics Drafting and Electrical/Electronics CAD/CADD 

151306 Mechanical Drafting and Mechanical Drafting CAD/CADD 

151399 Drafting/Design Engineering Technologies/Technicians, Other 

151401 Nuclear Engineering Technology/Technician 

151501 Engineering/Industrial Management 

159999 Engineering Technologies/Technicians, Other 
 (20) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

FOREIGN LANGUAGES, LITERATURES, AND LINGUISTICS 

160101 Foreign Languages and Literatures, General 

160102 Linguistics 

160103 Language Interpretation and Translation 

160104 Comparative Literature 

160199 Linguistic, Comparative, and Related Language Studies and Services, Other 

160201 African Languages, Literatures, and Linguistics 

160300 East Asian Languages, Literatures, and Linguistics, General 

160301 Chinese Language and Literature 

160302 Japanese Language and Literature 

160303 Korean Language and Literature 

160304 Tibetan Language and Literature 

160399 East Asian Languages, Literatures, and Linguistics, Other 

160400 Slavic Languages, Literatures, and Linguistics, General 

160401 Baltic Languages, Literatures, and Linguistics 

160402 Russian Language and Literature 

160404 Albanian Language and Literature 

160405 Bulgarian Language and Literature 

160406 Czech Language and Literature 

160407 Polish Language and Literature 

160408 Serbian, Croatian, and Serbo-Croatian Languages and Literatures 

160409 Slovak Language and Literature 

160410 Ukrainian Language and Literature 

160499 Slavic, Baltic, and Albanian Languages, Literatures, and Linguistics, Other 

160500 Germanic Languages, Literatures, and Linguistics, General 

160501 German Language and Literature 

160502 Scandinavian Languages, Literatures, and Linguistics 

160503 Danish Language and Literature 

160504 Dutch/Flemish Language and Literature 

160505 Norwegian Language and Literature 

160506 Swedish Language and Literature 

160599 Germanic Languages, Literatures, and Linguistics, Other 
 (21) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

160601 Modern Greek Language and Literature 

160700 South Asian Languages, Literatures, and Linguistics, General 

160701 Hindi Language and Literature 

160702 Sanskrit and Classical Indian Languages, Literatures, and Linguistics 

160704 Bengali Language and Literature 

160705 Panjabi Language and Literature 

160706 Tamil Language and Literature 

160707 Urdu Language and Literature 

160799 South Asian Languages, Literatures, and Linguistics, Other 

160801 Iranian/Persian Languages, Literatures, and Linguistics 

160900 Romance Languages, Literatures, and Linguistics, General 

160901 French Language and Literature 

160902 Italian Language and Literature 

160904 Portuguese Language and Literature 

160905 Spanish Language and Literature 

160906 Romanian Language and Literature 

160907 Catalan Language and Literature 

160999 Romance Languages, Literatures, and Linguistics, Other 

161001 American Indian/Native American Languages, Literatures, and Linguistics 

161100 Semitic Languages, Literatures, and Linguistics, General 

161101 Arabic Language and Literature 

161102 Hebrew Language and Literature 

161103 Ancient Near Eastern and Biblical Languages, Literatures and Linguistics 

161199 Middle/Near Eastern and Semitic Languages, Literatures, and Linguistics, Other 

161200 Classics and Classical Languages, Literatures, and Linguistics, General 

161202 Ancient/Classical Greek Language and Literature 

161203 Latin Language and Literature 

161299 Classics and Classical Languages, Literatures, and Linguistics, Other 

161301 Celtic Languages, Literatures, and Linguistics 

161400 Southeast Asian Languages, Literatures, and Linguistics, General 

161401 Australian/Oceanic/Pacific Languages, Literatures, and Linguistics 
 (22) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

161402 Bahasa Indonesian/Bahasa Malay Languages and Literatures 

161403 Burmese Language and Literature 

161404 Filipino/Tagalog Language and Literature 

161405 Khmer/Cambodian Language and Literature 

161406 Lao/Laotian Language and Literature 

161407 Thai Language and Literature 

161408 Vietnamese Language and Literature 

161499 Southeast Asian and Australasian/Pacific Languages, Literatures, and Linguistics, 

Other 

161501 Turkish Language and Literature 

161502 Finnish and Related Languages, Literatures, and Linguistics 

161503 Hungarian/Magyar Language and Literature 

161504 Mongolian Language and Literature 

161599 Turkic, Ural-Altaic, Caucasian, and Central Asian Languages, Literatures, and 

Linguistics, Other 

161601 American Sign Language (ASL) 

161602 Linguistics of ASL and Other Sign Languages 

161603 Sign Language Interpretation and Translation 

161699 American Sign Language, Other 

169999 Foreign Languages, Literatures, and Linguistics, Other 
 (23) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

FAMILY AND CONSUMER SCIENCES/HUMAN SCIENCES 

190000 Work and Family Studies 

190101 Family and Consumer Sciences/Human Sciences, General 

190201 Business Family and Consumer Sciences/Human Sciences 

190202 Family and Consumer Sciences/Human Sciences Communication 

190203 Consumer Merchandising/Retailing Management 

190299 Family and Consumer Sciences/Human Sciences Business Services, Other 

190401 Family Resource Management Studies, General 

190402 Consumer Economics 

190403 Consumer Services and Advocacy 

190499 Family and Consumer Economics and Related Services, Other 

190501 Foods, Nutrition, and Wellness Studies, General 

190504 Human Nutrition 

190505 Foodservice Systems Administration/Management 

190599 Foods, Nutrition, and Related Services, Other 

190601 Housing and Human Environments, General 

190604 Facilities Planning and Management 

190605 Home Furnishings and Equipment Installers 

190699 Housing and Human Environments, Other 

190701 Human Development and Family Studies, General 

190702 Adult Development and Aging 

190704 Family Systems 

190706 Child Development 

190707 Family and Community Services 

190708 Child Care and Support Services Management 

190709 Child Care Provider/Assistant 

190799 Human Development, Family Studies, and Related Services, Other 

190901 Apparel and Textiles, General 

190902 Apparel and Textile Manufacture 

190904 Textile Science 

190905 Apparel and Textile Marketing Management 
 (24) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

190906 Fashion and Fabric Consultant 

190999 Apparel and Textiles, Other 

199999 Family and Consumer Sciences/Human Sciences, Other 
 (25) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

LEGAL PROFESSIONS AND STUDIES 

220000 Legal Studies, General 

220001 Pre-Law Studies 

220101 Law (LLB, JD) 

220201 Advanced Legal Research/Studies, General (LLM, MCL, MLI, MSL, JSD/SJD) 

220202 Programs for Foreign Lawyers (LLM, MCL) 

220203 American/US Law/Legal Studies/Jurisprudence (LLM, MCJ, JSD/SJD) 

220204 Canadian Law/Legal Studies/Jurisprudence (LLM, MCJ, JSD/SJD) 

220205 Banking, Corporate, Finance, and Securities Law (LLM, JSD/SJD) 

220206 Comparative Law (LLM, MCL, JSD/SJD) 

220207 Energy, Environment, and Natural Resources Law (LLM, MS, JSD/SJD) 

220208 Health Law (LLM, MJ, JSD/SJD) 

220209 International Law and Legal Studies (LLM, JSD/SJD) 

220210 International Business, Trade, and Tax Law (LLM, JSD/SJD) 

220211 Tax Law/Taxation (LLM, JSD/SJD) 

220299 Legal Research and Advanced Professional Studies, Other 

220301 Legal Administrative Assistant/Secretary 

220302 Legal Assistant/Paralegal 

220303 Court Reporting/Court Reporter 

220399 Legal Support Services, Other 

229999 Legal Professions and Studies, Other 

ENGLISH LANGUAGE AND LITERATURE/LETTERS 

230101 English Language and Literature, General 

230401 English Composition 

230501 Creative Writing 

230701 American Literature (United States) 

230702 American Literature (Canadian) 

230801 English Literature (British and Commonwealth) 

231001 Speech and Rhetorical Studies 

231101 Technical and Business Writing 

239999 English Language and Literature/Letters, Other 
 (26) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

LIBERAL ARTS AND SCIENCES, GENERAL STUDIES AND HUMANITIES 

240101 Liberal Arts and Sciences/Liberal Studies 

240102 General Studies 

240103 Humanities/Humanistic Studies 

240199 Liberal Arts and Sciences, General Studies and Humanities, Other 

LIBRARY SCIENCE 

250101 Library Science/Librarianship 

250301 Library Assistant/Technician 

259999 Library Science, Other 
 (27) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

BIOLOGICAL AND BIOMEDICAL SCIENCES 

260101 Biology/Biological Sciences, General 

260102 Biomedical Sciences, General 

260202 Biochemistry 

260203 Biophysics 

260204 Molecular Biology 

260205 Molecular Biochemistry 

260206 Molecular Biophysics 

260207 Structural Biology 

260208 Photobiology 

260209 Radiation Biology/Radiobiology 

260210 Biochemistry/Biophysics and Molecular Biology 

260299 Biochemistry, Biophysics and Molecular Biology, Other 

260301 Botany/Plant Biology 

260305 Plant Pathology/Phytopathology 

260307 Plant Physiology 

260308 Plant Molecular Biology 

260399 Botany/Plant Biology, Other 

260401 Cell/Cellular Biology and Histology 

260403 Anatomy 

260404 Developmental Biology and Embryology 

260405 Neuroanatomy 

260406 Cell/Cellular and Molecular Biology 

260407 Cell Biology and Anatomy 

260499 Cell/Cellular Biology and Anatomical Sciences, Other 

260502 Microbiology, General 

260503 Medical Microbiology and Bacteriology 

260504 Virology 

260505 Parasitology 

260506 Mycology 

260507 Immunology 
 (28) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

260599 Microbiological Sciences and Immunology, Other 

260701 Zoology/Animal Biology 

260702 Entomology 

260707 Animal Physiology 

260708 Animal Behavior and Ethology 

260709 Wildlife Biology 

260799 Zoology/Animal Biology, Other 

260801 Genetics, General 

260802 Molecular Genetics 

260803 Microbial and Eukaryotic Genetics 

260804 Animal Genetics 

260805 Plant Genetics 

260806 Human/Medical Genetics 

260899 Genetics, Other 

260901 Physiology, General 

260902 Molecular Physiology 

260903 Cell Physiology 

260904 Endocrinology 

260905 Reproductive Biology 

260906 Neurobiology and Neurophysiology 

260907 Cardiovascular Science 

260908 Exercise Physiology 

260909 Vision Science/Physiological Optics 

260910 Pathology/Experimental Pathology 

260911 Oncology and Cancer Biology 

260999 Physiology, Pathology, and Related Sciences, Other 

261001 Pharmacology 

261002 Molecular Pharmacology 

261003 Neuropharmacology 

261004 Toxicology 

261005 Molecular Toxicology 
 (29) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

261006 Environmental Toxicology 

261007 Pharmacology and Toxicology 

261099 Pharmacology and Toxicology, Other 

261101 Biometry/Biometrics 

261102 Biostatistics 

261103 Bioinformatics 

261199 Biomathematics and Bioinformatics, Other 

261201 Biotechnology 

261301 Ecology 

261302 Marine Biology and Biological Oceanography 

261303 Evolutionary Biology 

261304 Aquatic Biology/Limnology 

261305 Environmental Biology 

261306 Population Biology 

261307 Conservation Biology 

261308 Systematic Biology/Biological Systematics 

261309 Epidemiology 

261399 Ecology, Evolution, Systematics and Population Biology, Other 

269999 Biological and Biomedical Sciences, Other 
 (30) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

MATHEMATICS AND STATISTICS 

270101 Mathematics, General 

270102 Algebra and Number Theory 

270103 Analysis and Functional Analysis 

270104 Geometry/Geometric Analysis 

270105 Topology and Foundations 

270199 Mathematics, Other 

270301 Applied Mathematics 

270303 Computational Mathematics 

270399 Applied Mathematics, Other 

270501 Statistics, General 

270502 Mathematical Statistics and Probability 

270599 Statistics, Other 

279999 Mathematics and Statistics, Other 

MILITARY TECHNOLOGIES 

290101 Military Technologies 
 (31) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

MULTI/INTERDISCIPLINARY STUDIES 

300101 Biological and Physical Sciences 

300501 Peace Studies and Conflict Resolution 

300601 Systems Science and Theory 

300801 Mathematics and Computer Science 

301001 Biopsychology 

301101 Gerontology 

301201 Historic Preservation and Conservation 

301202 Cultural Resource Management and Policy Analysis 

301299 Historic Preservation and Conservation, Other 

301301 Medieval and Renaissance Studies 

301401 Museology/Museum Studies 

301501 Science, Technology and Society 

301601 Accounting and Computer Science 

301701 Behavioral Sciences 

301801 Natural Sciences 

301901 Nutrition Sciences 

302001 International/Global Studies 

302101 Holocaust and Related Studies 

302201 Ancient Studies/Civilization 

302202 Classical, Ancient Mediterranean and Near Eastern Studies and Archaeology 

302301 Intercultural/Multicultural and Diversity Studies 

302401 Neuroscience 

302501 Cognitive Science 

309999 Multi/Interdisciplinary Studies, Other 
 (32) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

PARKS, RECREATION, LEISURE AND FITNESS STUDIES 

310101 Parks, Recreation and Leisure Studies 

310301 Parks, Recreation and Leisure Facilities Management 

310501 Health and Physical Education, General 

310504 Sport and Fitness Administration/Management 

310505 Kinesiology and Exercise Science 

310599 Health and Physical Education/Fitness, Other 

319999 Parks, Recreation, Leisure and Fitness Studies, Other 

PHILOSOPHY AND RELIGIOUS STUDIES 

380101 Philosophy 

380102 Logic 

380103 Ethics 

380199 Philosophy, Other 

380201 Religion/Religious Studies 

380202 Buddhist Studies 

380203 Christian Studies 

380204 Hindu Studies 

380205 Islamic Studies 

380206 Jewish/Judaic Studies 

380299 Religion/Religious Studies, Other 

389999 Philosophy and Religious Studies, Other 
 (33) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

THEOLOGY AND RELIGIOUS VOCATIONS 

390201 Bible/Biblical Studies 

390301 Missions/Missionary Studies and Missiology 

390401 Religious Education 

390501 Religious/Sacred Music 

390601 Theology/Theological Studies 

390602 Divinity/Ministry (BD, MDiv) 

390604 Pre-Theology/Pre-Ministerial Studies 

390605 Rabbinical Studies (MHL/Rav) 

390606 Talmudic Studies 

390699 Theological and Ministerial Studies, Other 

390701 Pastoral Studies/Counseling 

390702 Youth Ministry 

390799 Pastoral Counseling and Specialized Ministries, Other 

399999 Theology and Religious Vocations, Other 
 (34) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

PHYSICAL SCIENCES 

400101 Physical Sciences 

400201 Astronomy 

400202 Astrophysics 

400203 Planetary Astronomy and Science 

400299 Astronomy and Astrophysics, Other 

400401 Atmospheric Sciences and Meteorology, General 

400402 Atmospheric Chemistry and Climatology 

400403 Atmospheric Physics and Dynamics 

400404 Meteorology 

400499 Atmospheric Sciences and Meteorology, Other 

400501 Chemistry, General 

400502 Analytical Chemistry 

400503 Inorganic Chemistry 

400504 Organic Chemistry 

400506 Physical and Theoretical Chemistry 

400507 Polymer Chemistry 

400508 Chemical Physics 

400599 Chemistry, Other 

400601 Geology/Earth Science, General 

400602 Geochemistry 

400603 Geophysics and Seismology 

400604 Paleontology 

400605 Hydrology and Water Resources Science 

400606 Geochemistry and Petrology 

400607 Oceanography, Chemical and Physical 

400699 Geological and Earth Sciences/Geosciences, Other 

400801 Physics, General 

400802 Atomic/Molecular Physics 

400804 Elementary Particle Physics 

400805 Plasma and High-Temperature Physics 
 (35) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

400806 Nuclear Physics 

400807 Optics/Optical Sciences 

400808 Solid State and Low-Temperature Physics 

400809 Acoustics 

400810 Theoretical and Mathematical Physics 

400899 Physics, Other 

409999 Physical Sciences, Other 
 (36) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

SCIENCE TECHNOLOGIES/TECHNICIANS 

410101 Biology Technician/Biotechnology Laboratory Technician 

410204 Industrial Radiologic Technology/Technician 

410205 Nuclear/Nuclear Power Technology/Technician 

410299 Nuclear and Industrial Radiologic Technologies/Technicians, Other 

410301 Chemical Technology/Technician 

410399 Physical Science Technologies/Technicians, Other 

419999 Science Technologies/Technicians, Other 
 (37) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

PSYCHOLOGY 

420101 Psychology, General 

420201 Clinical Psychology 

420301 Cognitive Psychology and Psycholinguistics 

420401 Community Psychology 

420501 Comparative Psychology 

420601 Counseling Psychology 

420701 Developmental and Child Psychology 

420801 Experimental Psychology 

420901 Industrial and Organizational Psychology 

421001 Personality Psychology 

421101 Physiological Psychology/Psychobiology 

421601 Social Psychology 

421701 School Psychology 

421801 Educational Psychology 

421901 Psychometrics and Quantitative Psychology 

422001 Clinical Child Psychology 

422101 Environmental Psychology 

422201 Geropsychology 

422301 Health/Medical Psychology 

422401 Psychopharmacology 

422501 Family Psychology 

422601 Forensic Psychology 

429999 Psychology, Other 
 (38) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

SECURITY AND PROTECTIVE SERVICES 

430102 Corrections 

430103 Criminal Justice/Law Enforcement Administration 

430104 Criminal Justice/Safety Studies 

430106 Forensic Science and Technology 

430107 Criminal Justice/Police Science 

430109 Security and Loss Prevention Services 

430110 Juvenile Corrections 

430111 Criminalistics and Criminal Science 

430112 Securities Services Administration/Management 

430113 Corrections Administration 

430199 Corrections and Criminal Justice, Other 

430201 Fire Protection and Safety Technology/Technician 

430202 Fire Services Administration 

430203 Fire Science/Firefighting 

430299 Fire Protection, Other 

439999 Security and Protective Services, Other 

PUBLIC ADMINISTRATION AND SOCIAL SERVICE PROFESSIONS 

440000 Human Services, General 

440201 Community Organization and Advocacy 

440401 Public Administration 

440501 Public Policy Analysis 

440701 Social Work 

440702 Youth Services/Administration 

440799 Social Work, Other 

449999 Public Administration and Social Service Professions, Other 
 (39) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

SOCIAL SCIENCES 

450101 Social Sciences, General 

450201 Anthropology 

450202 Physical Anthropology 

450299 Anthropology, Other 

450301 Archeology 

450401 Criminology 

450501 Demography and Population Studies 

450601 Economics, General 

450602 Applied Economics 

450603 Econometrics and Quantitative Economics 

450604 Development Economics and International Development 

450605 International Economics 

450699 Economics, Other 

450701 Geography 

450702 Cartography 

450799 Geography, Other 

450901 International Relations and Affairs 

451001 Political Science and Government, General 

451002 American Government and Politics (United States) 

451003 Canadian Government and Politics 

451099 Political Science and Government, Other 

451101 Sociology 

451201 Urban Studies/Affairs 

459999 Social Sciences, Other 
 (40) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

CONSTRUCTION TRADES 

460000 Construction Trades, General 

460101 Mason/Masonry 

460201 Carpentry/Carpenter 

460301 Electrical and Power Transmission Installation/Installer, General 

460302 Electrician 

460303 Lineworker 

460399 Electrical and Power Transmission Installers, Other 

460401 Building/Property Maintenance and Management 

460402 Concrete Finishing/Concrete Finisher 

460403 Building/Home/Construction Inspection/Inspector 

460404 Drywall Installation/Drywaller 

460406 Glazier 

460408 Painting/Painter and Wall Coverer 

460410 Roofer 

460411 Metal Building Assembly/Assembler 

460412 Building/Construction Site Management/Manager 

460499 Building/Construction Finishing, Management, and Inspection, Other 

460502 Pipefitting/Pipefitter and Sprinkler Fitter 

460503 Plumbing Technology/Plumber 

460504 Well Drilling/Driller 

460505 Blasting/Blaster 

460599 Plumbing and Related Water Supply Services, Other 

469999 Construction Trades, Other 
 (41) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

MECHANIC AND REPAIR TECHNOLOGIES/TECHNICIANS 

470000 Mechanics and Repairers, General 

470101 Electrical/Electronics Equipment Installation and Repair, General 

470102 Business Machine Repairer 

470103 Communications Systems Installation and Repair Technology 

470104 Computer Installation and Repair Technology/Technician 

470105 Industrial Electronics Technology/Technician 

470106 Appliance Installation and Repair Technology/Technician 

470110 Security System Installation, Repair, and Inspection Technology/Technician 

470199 Electrical/Electronics Maintenance and Repair Technology, Other 

470201 Heating, Air Conditioning, Ventilation and Refrigeration Maintenance 

Technology/Technician (HAC, HACR, HVAC, HVACR) 

470302 Heavy Equipment Maintenance Technology/Technician 

470303 Industrial Mechanics and Maintenance Technology 

470399 Heavy/Industrial Equipment Maintenance Technologies, Other 

470402 Gunsmithing/Gunsmith 

470403 Locksmithing and Safe Repair 

470404 Musical Instrument Fabrication and Repair 

470408 Watchmaking and Jewelrymaking 

470409 Parts and Warehousing Operations and Maintenance Technology/Technician 

470499 Precision Systems Maintenance and Repair Technologies, Other 

470603 Autobody/Collision and Repair Technology/Technician 

470604 Automobile/Automotive Mechanics Technology/Technician 

470605 Diesel Mechanics Technology/Technician 

470606 Small Engine Mechanics and Repair Technology/Technician 

470607 Airframe Mechanics and Aircraft Maintenance Technology/Technician 

470608 Aircraft Powerplant Technology/Technician 

470609 Avionics Maintenance Technology/Technician 

470610 Bicycle Mechanics and Repair Technology/Technician 

470611 Motorcycle Maintenance and Repair Technology/Technician 

470612 Vehicle Emissions Inspection and Maintenance Technology/Technician 

470613 Medium/Heavy Vehicle and Truck Technology/Technician 
 (42) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

470614 Alternative Fuel Vehicle Technology/Technician 

470615 Engine Machinist 

470616 Marine Maintenance/Fitter and Ship Repair Technology/Technician 

470699 Vehicle Maintenance and Repair Technologies, Other 

479999 Mechanic and Repair Technologies/Technicians, Other 
 (43) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

PRECISION PRODUCTION 

480000 Precision Production Trades, General 

480303 Upholstery/Upholsterer 

480304 Shoe, Boot and Leather Repair 

480399 Leatherworking and Upholstery, Other 

480501 Machine Tool Technology/Machinist 

480503 Machine Shop Technology/Assistant 

480506 Sheet Metal Technology/Sheetworking 

480507 Tool and Die Technology/Technician 

480508 Welding Technology/Welder 

480509 Ironworking/Ironworker 

480599 Precision Metal Working, Other 

480701 Woodworking, General 

480702 Furniture Design and Manufacturing 

480703 Cabinetmaking and Millwork/Millwright 

480799 Woodworking, Other 

480801 Boilermaking/Boilermaker 

489999 Precision Production, Other 
 (44) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

TRANSPORTATION AND MATERIALS MOVING 

490101 Aeronautics/Aviation/Aerospace Science and Technology, General 

490102 Airline/Commercial/Professional Pilot and Flight Crew 

490104 Aviation/Airway Management and Operations 

490105 Air Traffic Controller 

490106 Airline Flight Attendant 

490108 Flight Instructor 

490199 Air Transportation, Other 

490202 Construction/Heavy Equipment/Earthmoving Equipment Operation 

490205 Truck and Bus Driver/Commercial Vehicle Operation 

490206 Mobil Crane Operation/Operator 

490299 Ground Transportation, Other 

490303 Commercial Fishing 

490304 Diver, Professional and Instructor 

490309 Marine Science/Merchant Marine Officer 

490399 Marine Transportation, Other 

499999 Transportation and Materials Moving, Other 
 (45) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

VISUAL AND PERFORMING ARTS 

500101 Visual and Performing Arts, General 

500201 Crafts/Craft Design, Folk Art and Artisanry 

500301 Dance, General 

500302 Ballet 

500399 Dance, Other 

500401 Design and Visual Communications, General 

500402 Commercial and Advertising Art 

500404 Industrial Design 

500406 Commercial Photography 

500407 Fashion/Apparel Design 

500408 Interior Design 

500409 Graphic Design 

500410 Illustration 

500499 Design and Applied Arts, Other 

500501 Drama and Dramatics/Theatre Arts, General 

500502 Technical Theater/Theater Design and Technology 

500504 Playwriting and Screenwriting 

500505 Theatre Literature, History and Criticism 

500506 Acting 

500507 Directing and Theatrical Production 

500508 Theatre/Theatre Arts Management 

500599 Dramatic/Theater Arts and Stagecraft, Other 

500601 Film/Cinema Studies 

500602 Cinematography and Film/Video Production 

500605 Photography 

500699 Film/Video and Photographic Arts, Other 

500701 Art/Art Studies, General 

500702 Fine/Studio Arts, General 

500703 Art History, Criticism and Conservation 

500704 Arts Management 
 (46) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

500705 Drawing 

500706 Intermedia/Multimedia 

500708 Painting 

500709 Sculpture 

500710 Printmaking 

500711 Ceramic Arts and Ceramics 

500712 Fiber, Textile and Weaving Arts 

500713 Metal and Jewelry Arts 

500799 Fine Arts and Art Studies, Other 

500901 Music, General 

500902 Music History, Literature, and Theory 

500903 Music Performance, General 

500904 Music Theory and Composition 

500905 Musicology and Ethnomusicology 

500906 Conducting 

500907 Piano and Organ 

500908 Voice and Opera 

500909 Music Management and Merchandising 

500910 Jazz/Jazz Studies 

500911 Violin, Viola, Guitar and Other Stringed Instruments 

500912 Music Pedagogy 

500999 Music, Other 

509999 Visual and Performing Arts, Other 
 (47) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

HEALTH PROFESSIONS AND RELATED CLINICAL SCIENCES 

510000 Health Services/Allied Health/Health Sciences, General 

510101 Chiropractic (DC) 

510201 Communication Disorders, General 

510202 Audiology/Audiologist and Hearing Sciences 

510203 Speech-Language Pathology/Pathologist 

510204 Audiology/Audiologist and Speech-Language Pathology/Pathologist 

510299 Communication Disorders Sciences and Services, Other 

510401 Dentistry (DDS, DMD) 

510501 Dental Clinical Sciences, General (MS, PhD) 

510502 Advanced General Dentistry (Cert, MS, PhD) 

510503 Oral Biology and Oral Pathology (MS, PhD) 

510504 Dental Public Health and Education (Cert, MS/MPH, PhD/DPH) 

510505 Dental Materials (MS, PhD) 

510506 Endodontics/Endodontology (Cert, MS, PhD) 

510507 Oral/Maxillofacial Surgery (Cert, MS, PhD) 

510508 Orthodontics/Orthodontology (Cert, MS, PhD) 

510509 Pediatric Dentistry/Pedodontics (Cert, MS, PhD) 

510510 Periodontics/Periodontology (Cert, MS, PhD) 

510511 Prosthodontics/Prosthodontology (Cert, MS, PhD) 

510599 Advanced/Graduate Dentistry and Oral Sciences, Other 

510601 Dental Assisting/Assistant 

510602 Dental Hygiene/Hygienist 

510603 Dental Laboratory Technology/Technician 

510699 Dental Services and Allied Professions, Other 

510701 Health/Health Care Administration/Management 

510702 Hospital and Health Care Facilities Administration/Management 

510703 Health Unit Coordinator/Ward Clerk 

510704 Health Unit Manager/Ward Supervisor 

510705 Medical Office Management/Administration 

510706 Health Information/Medical Records Administration/Administrator 
 (48) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

510707 Health Information/Medical Records Technology/Technician 

510708 Medical Transcription/Transcriptionist 

510709 Medical Office Computer Specialist/Assistant 

510710 Medical Office Assistant/Specialist 

510711 Medical/Health Management and Clinical Assistant/Specialist 

510712 Medical Reception/Receptionist 

510713 Medical Insurance Coding Specialist/Coder 

510714 Medical Insurance Specialist/Medical Biller 

510715 Health/Medical Claims Examiner 

510716 Medical Administrative/Executive Assistant and Medical Secretary 

510717 Medical Staff Services Technology/Technician 

510799 Health and Medical Administrative Services, Other 

510801 Medical/Clinical Assistant 

510802 Clinical/Medical Laboratory Assistant 

510803 Occupational Therapist Assistant 

510805 Pharmacy Technician/Assistant 

510806 Physical Therapist Assistant 

510808 Veterinary/Animal Health Technology/Technician and Veterinary Assistant 

510809 Anesthesiologist Assistant 

510810 Emergency Care Attendant (EMT Ambulance) 

510811 Pathology/Pathologist Assistant 

510812 Respiratory Therapy Technician/Assistant 

510813 Chiropractic Assistant/Technician 

510899 Allied Health and Medical Assisting Services, Other 

510901 Cardiovascular Technology/Technologist 

510902 Electrocardiograph Technology/Technician 

510903 Electroneurodiagnostic/Electroencephalographic Technology/Technologist 

510904 Emergency Medical Technology/Technician (EMT Paramedic) 

510905 Nuclear Medical Technology/Technologist 

510906 Perfusion Technology/Perfusionist 

510907 Medical Radiologic Technology/Science – Radiation Therapist 

510908 Respiratory Care Therapy/Therapist 
 (49) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

510909 Surgical Technology/Technologist 

510910 Diagnostic Medical Sonography/Sonographer and Ultrasound Technician 

510911 Radiologic Technology/Science – Radiographer 

510912 Physician Assistant 

510913 Athletic Training/Trainer 

510914 Gene/Genetic Therapy 

510915 Cardiopulmonary Technology/Technologist 

510916 Radiation Protection/Health Physics Technician 

510999 Allied Health Diagnostic, Intervention, and Treatment Professions, Other 

511001 Blood Bank Technology Specialist 

511002 Cytotechnology/Cytotechnologist 

511003 Hematology Technology/Technician 

511004 Clinical/Medical Laboratory Technician 

511005 Clinical Laboratory Science/Medical Technology/Technologist 

511006 Ophthalmic Laboratory Technology/Technician 

511007 Histologic Technology/Histotechnologist 

511008 Histologic Technician 

511009 Phlebotomy/Phlebotomist 

511010 Cytogenetics/Genetics/Clinical Genetics Technology/Technologist 

511011 Renal/Dialysis Technologist/Technician 

511099 Clinical/Medical Laboratory Science and Allied Professions, Other 

511101 Pre-Dentistry Studies 

511102 Pre-Medicine/Pre-Medical Studies 

511103 Pre-Pharmacy Studies 

511104 Pre-Veterinary Studies 

511105 Pre-Nursing Studies 

511199 Health/Medical Preparatory Programs, Other 

511201 Medicine (MD) 

511401 Medical Scientist (MS, PhD) 

511501 Substance Abuse/Addiction Counseling 
 (50) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

511502 Psychiatric/Mental Health Services Technician 

511503 Clinical/Medical Social Work 

511504 Community Health Services/Liaison/Counseling 

511505 Marriage and Family Therapy/Counseling 

511506 Clinical Pastoral Counseling/Patient Counseling 

511507 Psychoanalysis and Psychotherapy 

511508 Mental Health Counseling/Counselor 

511509 Genetic Counseling/Counselor 

511599 Mental and Social Health Services and Allied Professions, Other 

511601 Nursing/Registered Nurse (RN, ASN, BSN, MSN) 

511602 Nursing Administration (MSN, MS, PhD) 

511603 Adult Health Nurse/Nursing 

511604 Nurse Anesthetist 

511605 Family Practice Nurse/Nurse Practitioner 

511606 Maternal/Child Health and Neonatal Nurse/Nursing 

511607 Nurse Midwife/Nursing Midwifery 

511608 Nursing Science (MS, PhD) 

511609 Pediatric Nurse/Nursing 

511610 Psychiatric/Mental Health Nurse/Nursing 

511611 Public Health/Community Nurse/Nursing 

511612 Perioperative/Operating Room and Surgical Nurse/Nursing 

511613 Licensed Practical /Vocational Nurse Training (LPN, LVN, Cert, Dipl, AAS) 

511614 Nurse/Nursing Assistant/Aide and Patient Care Assistant 

511616 Clinical Nurse Specialist 

511617 Critical Care Nursing 

511618 Occupational and Environmental Health Nursing 

511699 Nursing, Other 

511701 Optometry (OD) 

511801 Opticianry/Ophthalmic Dispensing Optician 

511802 Optometric Technician/Assistant 

511803 Opthalmic Technician/Technologist 
 (51) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

511804 Orthoptics/Orthoptist 

511899 Ophthalmic and Optometric Support Services and Allied Professions, Other 

511901 Osteopathic Medicine/Osteopathy (DO) 

512001 Pharmacy (PharmD [USA], PharmD or BS/BPharm [Canada]) 

512002 Pharmacy Administration and Pharmacy Policy and Regulatory Affairs (MS, 

PhD) 

512003 Pharmaceutics and Drug Design (MS, PhD) 

512004 Medicinal and Pharmaceutical Chemistry (MS, PhD) 

512005 Natural Products Chemistry and Pharmacognosy (MS, PhD) 

512006 Clinical and Industrial Drug Development (MS, PhD) 

512007 Pharmacoeconomics/Pharmaceutical Economics (MS, PhD) 

512008 Clinical, Hospital, and Managed Care Pharmacy (MS, PhD) 

512009 Industrial and Physical Pharmacy and Cosmetic Sciences (MS, PhD) 

512099 Pharmacy, Pharmaceutical Sciences, and Administration, Other 

512101 Podiatric Medicine/Podiatry (DPM) 

512201 Public Health, General (MPH, DPH) 

512202 Environmental Health 

512205 Health/Medical Physics 

512206 Occupational Health and Industrial Hygiene 

512207 Public Health Education and Promotion 

512208 Community Health and Preventive Medicine 

512209 Maternal and Child Health 

512210 International Public Health/International Health 

512211 Health Services Administration 

512299 Public Health, Other 

512301 Art Therapy/Therapist 

512302 Dance Therapy/Therapist 

512305 Music Therapy/Therapist 

512306 Occupational Therapy/Therapist 

512307 Orthotist/Prosthetist 

512308 Physical Therapy/Therapist 
 (52) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

512309 Therapeutic Recreation/Recreational Therapy 

512310 Vocational Rehabilitation Counseling/Counselor 

512311 Kinesiotherapy/Kinesiotherapist 

512312 Assistive/Augmentative Technology and Rehabilitation Engineering 

512399 Rehabilitation and Therapeutic Professions, Other 

512401 Veterinary Medicine (DVM) 

512501 Veterinary Sciences/Veterinary Clinical Sciences, General (Cert, MS, PhD) 

512502 Veterinary Anatomy (Cert, MS, PhD) 

512503 Veterinary Physiology (Cert, MS, PhD) 

512504 Veterinary Microbiology and Immunobiology (Cert, MS, PhD) 

512505 Veterinary Pathology and Pathobiology (Cert, MS, PhD) 

512506 Veterinary Toxicology and Pharmacology (Cert, MS, PhD) 

512507 Large Animal/Food Animal and Equine Surgery and Medicine (Cert, MS, PhD) 

512508 Small/Companion Animal Surgery and Medicine (Cert, MS, PhD) 

512509 Comparative and Laboratory Animal Medicine (Cert, MS, PhD) 

512510 Veterinary Preventive Medicine Epidemiology, and Public Health (Cert, MS, 

PhD) 

512511 Veterinary Infectious Diseases (Cert, MS, PhD) 

512599 Veterinary Biomedical and Clinical Sciences, Other (Cert, MS PhD) 

512601 Health Aide 

512602 Home Health Aide/Home Attendant 

512603 Medication Aide 

512699 Health Aides/Attendants/Orderlies, Other 

512703 Medical Illustration/Medical Illustrator 

512706 Medical Informatics 

512799 Medical Illustration and Informatics, Other 

513101 Dietetics/Dietitians (RD) 

513102 Clinical Nutrition/Nutritionist 

513103 Dietetic Technician (DTR) 

513104 Dietitian Assistant 

513199 Dietetics and Clinical Nutrition Services, Other 
 (53) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

513201 Bioethics/Medical Ethics 

513301 Acupuncture 

513302 Traditional Chinese/Asian Medicine and Chinese Herbology 

513303 Naturopathic Medicine/Naturopathy (ND) 

513304 Homeopathic Medicine/Homeopathy 

513305 Ayurvedic Medicine/Ayurveda 

513399 Alternative and Complementary Medicine and Medical Systems, Other 

513401 Direct Entry Midwifery (LM, CPM) 

513499 Alternative and Complementary Medical Support Services, Other 

513501 Massage Therapy/Therapeutic Massage 

513502 Asian Bodywork Therapy 

513503 Somatic Bodywork 

513599 Somatic Bodywork and Related Therapeutic Services, Other 

513601 Movement Therapy and Movement Education 

513602 Yoga Teacher Training/Yoga Therapy 

513603 Hypnotherapy/Hypnotherapist 

513699 Movement and Mind-Body Therapies and Education, Other 

513701 Aromatherapy 

513702 Herbalism/Herbalist 

513703 Polarity Therapy 

513704 Reiki 

513799 Energy and Biologically Based Therapies, Other 

519999 Health Professions and Related Clinical Sciences, Other 
 (54) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

BUSINESS, MANAGEMENT, MARKETING, AND RELATED SUPPORT 

SERVICES 

520101 Business/Commerce, General 

520201 Business Administration and Management, General 

520202 Purchasing, Procurement/Acquisitions and Contracts Management 

520203 Logistics and Materials Management 

520204 Office Management and Supervision 

520205 Operations Management and Supervision 

520206 Non-Profit/Public/Organizational Management 

520207 Customer Service Management 

520208 E-Commerce/Electronic Commerce 

520209 Transportation/Transportation Management 

520299 Business Administration, Management and Operations, Other 

520301 Accounting 

520302 Accounting Technology/Technician and Bookkeeping 

520303 Auditing 

520304 Accounting and Finance 

520305 Accounting and Business/Management 

520399 Accounting and Related Services, Other 

520401 Administrative Assistant and Secretarial Science, General 

520402 Executive Assistant/Executive Secretary 

520406 Receptionist 

520407 Business/Office Automation/Technology/Data Entry 

520408 General Office Occupations and Clerical Services 

520409 Parts, Warehousing, and Inventory Management Operations 

520410 Traffic, Customs, and Transportation Clerk/Technician 

520411 Customer Service Support/Call Center/Teleservice Operation 

520499 Business Operations Support and Secretarial Services, Other 

520501 Business/Corporate Communications 

520601 Business/Managerial Economics 

520701 Entrepreneurship/Entrepreneurial Studies 

520702 Franchising and Franchise Operations 

520703 Small Business Administration/Management 
 (55) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

520799 Entrepreneurial and Small Business Operations, Other 

520801 Finance, General 

520803 Banking and Financial Support Services 

520804 Financial Planning and Services 

520806 International Finance 

520807 Investments and Securities 

520808 Public Finance 

520809 Credit Management 

520899 Finance and Financial Management Services, Other 

520901 Hospitality Administration/Management, General 

520903 Tourism and Travel Services Management 

520904 Hotel/Motel Administration/Management 

520905 Restaurant/Food Services Management 

520906 Resort Management 

520999 Hospitality Administration/Management, Other 

521001 Human Resources Management/Personnel Administration, General 

521002 Labor and Industrial Relations 

521003 Organizational Behavior Studies 

521004 Labor Studies 

521005 Human Resources Development 

521099 Human Resources Management and Services, Other 

521101 International Business/Trade/Commerce 

521201 Management Information Systems, General 

521206 Information Resources Management/CIO Training 

521207 Knowledge Management 

521299 Management Information Systems and Services, Other 

521301 Management Science, General 

521302 Business Statistics 

521304 Actuarial Science 

521399 Management Sciences and Quantitative Methods, Other 
 (56) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

521401 Marketing/Marketing Management, General 

521402 Marketing Research 

521403 International Marketing 

521499 Marketing, Other 

521501 Real Estate 

521601 Taxation 

521701 Insurance 

521801 Sales, Distribution, and Marketing Operations, General 

521802 Merchandising and Buying Operations 

521803 Retailing and Retail Operations 

521804 Selling Skills and Sales Operations 

521899 General Merchandising, Sales, and Related Marketing Operations, Other 

521901 Auctioneering 

521902 Fashion Merchandising 

521903 Fashion Modeling 

521904 Apparel and Accessories Marketing Operations 

521905 Tourism and Travel Services Marketing Operations 

521906 Tourism Promotion Operations 

521907 Vehicle and Vehicle Parts and Accessories Marketing Operations 

521908 Business and Personal/Financial Services Marketing Operations 

521909 Special Products Marketing Operations 

521910 Hospitality and Recreation Marketing Operations 

521999 Specialized Merchandising, Sales, and Related Marketing Operations, Other 

522001 Construction Management 

529999 Business, Management, Marketing, and Related Support Services, Other 
 (57) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

HISTORY 

540101 History, General 

540102 American History (United States) 

540103 European History 

540104 History and Philosophy of Science and Technology 

540105 Public/Applied History and Archival Administration 

540106 Asian History 

540107 Canadian History 

540199 History, Other 
 (58) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

DENTAL, MEDICAL AND VETERINARY RESIDENCY PROGRAMS 

600101 Dental/Oral Surgery Specialty 

600102 Dental Public Health Specialty 

600103 Endodontics Specialty 

600104 Oral Pathology Specialty 

600105 Orthodontics Specialty 

600106 Pedodontics Specialty 

600107 Periodontics Specialty 

600108 Prosthodontics Specialty 

600199 Dental Residency Program, Other 

600201 Aerospace Medicine 

600202 Allergies and Immunology 

600203 Anesthesiology 

600204 Blood Banking 

600205 Cardiology 

600206 Chemical Pathology 

600207 Child/Pediatric Neurology 

600208 Child Psychiatry 

600209 Colon and Rectal Surgery 

600210 Critical Care Anesthesiology 

600211 Critical Care Medicine 

600212 Critical Care Surgery 

600213 Dermatology 

600214 Dermatopathology 

600215 Diagnostic Radiology 

600216 Emergency Medicine 

600217 Endocrinology and Metabolism 

600218 Family Medicine 

600219 Forensic Pathology 

600220 Gastroenterology 

600221 General Surgery 
 (59) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

600222 Geriatric Medicine 

600223 Hand Surgery 

600224 Hematology 

600225 Hematological Pathology 

600226 Immunopathology 

600227 Infectious Disease 

600228 Internal Medicine 

600229 Laboratory Medicine 

600230 Musculoskeletal Oncology 

600231 Neonatal-Perinatal Medicine 

600232 Nephrology 

600233 Neurological Surgery/Neurosurgery 

600234 Neurology 

600235 Neuropathology 

600236 Nuclear Medicine 

600237 Nuclear Radiology 

600238 Obstetrics and Gynecology 

600239 Occupational Medicine 

600240 Oncology 

600241 Ophthalmology 

600242 Orthopedics/Orthopedic Surgery 

600243 Otolaryngology 

600244 Pathology 

600245 Pediatric Cardiology 

600246 Pediatric Endocrinology 

600247 Pediatric Hemato-Oncology 

600248 Pediatric Nephrology 

600249 Pediatric Orthopedics 

600250 Pediatric Surgery 

600251 Pediatrics 
 (60) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

600252 Physical and Rehabilitation Medicine 

600253 Plastic Surgery 

600254 Preventive Medicine 

600255 Psychiatry 

600256 Public Health Medicine 

600257 Pulmonary Disease 

600258 Radiation Oncology 

600259 Radioisotopic Pathology 

600260 Rheumatology 

600261 Sports Medicine 

600262 Thoracic Surgery 

600263 Urology 

600264 Vascular Surgery 

600265 Adult Reconstructive Orthopedics (Orthopedic Surgery) 

600266 Child Neurology 

600267 Cytopathology 

600268 Geriatric Medicine (Internal Medicine) 

600269 Pediatric Urology 

600270 Physical Medical and Rehabilitation/Psychiatry 

600271 Orthopedic Surgery of the Spine 

600299 Medical Residency Programs, Other 

600301 Veterinary Anesthesiology 

600302 Veterinary Dentistry 

600303 Veterinary Dermatology 

600304 Veterinary Emergency and Critical Care Medicine 

600305 Veterinary Internal Medicine 

600306 Laboratory Animal Medicine 

600307 Veterinary Microbiology 

600308 Veterinary Nutrition 

600309 Veterinary Ophthalmology 
 (61) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

INSTRUCTIONAL PROGRAM 

Code Name/Explanation 

600310 Veterinary Pathology 

600311 Veterinary Practice 

600312 Veterinary Preventive Medicine 

600313 Veterinary Radiology 

600314 Veterinary Surgery 

600315 Theriogenology 

600316 Veterinary Toxicology 

600317 Zoological Medicine 

600399 Veterinary Residency Programs, Other 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Definition: The language in which the individual has some speaking, 

listening, reading, or writing proficiency. 

Responsible Organization: Department of Defense, Defense Language Institute. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: AAA 

Note: 

Hyphens (---) in the code column indicate that the language is known by another name or is a 

variation or part of another language, to which the user is referred. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

XXX Unspecified-Other 

YYY None 

ZZZ Unknown 

ACE Achinese 

ACH Acholi 

ADY Adigey 

AFR Afrikaans 

AFA Afro-Asian 

AKA Akan 

KPO Akposso 

SQI Albanian 

ALS Albanian-Gheg 

ALN Albanian-Tosk 

ALE Aleut 

MYG Amashi 

ASE American Sign Language 

AMH Amharic 

APA Apache 

ARA Arabic 

ARB Arabic (Modern Standard) 

ARQ Arabic-Algerian 

QAC Arabic-Classical 

ARZ Arabic-Egyptian 

QAG Arabic-Gulf 

QAI Arabic-Iraqi I 

QAJ Arabic-Jordanian 

QLB Arabic-Lebanese 

AYL Arabic-Libyan 

--- Arabic-Maghrebi. See Arabic-Western. 

ARY Arabic-Moroccan 

QAS Arabic-Peninsula 

APD Arabic-Sudanese 

QAL Arabic-Syrian 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

AEB Arabic-Tunisian 

QAM Arabic-Western (also Arabic-Maghrebi) 

QAY Arabic-Yemeni 

SYR Aramaic 

HYE Armenian 

ART Artificial 

ASM Assamese 

AII Assyrian 

AVA Avar-Ava 

AVE Avestan 

AYM Aymara 

AZE Azerbaijani 

AZJ Azerbaijani, North 

AZB Azerbaijani, South 

BDQ Bahnar 

BRI Bakweri 

BAN Balinese 

BAT Baltic 

BAL Baluchi 

BAI Bamilike 

BNT Bantu 

BAK Bashkir 

EUS Basque 

BAS Bassa (Camaroons) 

BSQ Bassa-Kru 

BTK Batak 

QBA Baule 

BEJ Beja 

BEL Belorussian 

BEM Bemba 

BEN Bengali 

BER Berber 

BTB Beti 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

BHB Bhili 

BIK Bicol 

BIH Bihari 

BIN Bini 

BLA Blackfoot 

BRH Brahui 

BRE Breton 

QBG Buginese-Makassarese 

BUL Bulgarian 

MYA Burmese 

BSK Burushaski 

FRC Cajun 

KHM Cambodian 

CAT Catalan 

CEB Cebuano 

CLD Chaldean 

CBK Chavacano 

CHE Chechen 

CHR Cherokee 

CGG Chiga 

ZHO Chinese 

--- Chinese-Amoy. See South Min. 

CZH Chinese-Anhwei 

YUE Chinese-Cantonese 

MNP Chinese-Fuchow 

QMN Chinese-Fukienese 

GAN Chinese-Gan 

HAK Chinese-Hakka 

HSN Chinese-Hsiang 

CMN Chinese-Mandarin (also Chinese-Standard) 

--- Chinese-Standard. See Chinese-Mandarin. 

QCS Chinese-Swatow 

QTO Chinese-Toishan 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

WUU Chinese-Wu 

CHO Choctaw 

CJK Chokwe 

CKT Chukchi 

CHV Chuvash 

SWB Comorian 

QEU Continental Eurasian 

COP Coptic 

COR Cornish 

CRE Cree 

CES Czech 

DAK Dakota 

DAN Danish 

DIQ Dimli 

DIN Dinka 

DIV Divehi 

QDS Djerma-Songhai 

DOI Dogri-Kangri 

DUA Duala 

NLD Dutch (also Flemish) 

DCR Dutch-Creole 

DZO Dzongkha 

EFI Efik 

ENG English 

JAM English Caribbean Creole 

QES Eskimo 

EPO Esperanto 

EST Estonian 

EWE Ewe 

EWO Ewondo 

FNG Fana 

QFB Fang 

FAO Faroese 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

FIJ Fijian 

FIN Finnish 

--- Flemish. See Dutch. 

FON Fon 

QFO Formosan 

FRA French 

CPF French Creole 

FRY Frisian 

FUL Fulani 

FUD Futnian 

FUF Fuuta Jalon 

GAA Ga 

GLE Gaelic (also Irish) 

GLG Galician 

ORM Galla 

KAT Georgian 

DEU German 

BAR German-Bavarian 

GEM Germanic 

GSW German-Swiss 

GLK Gilaki 

GOG Gogo 

GON Gondi 

GOT Gothic 

ELL Greek 

QGN Greek (New Testament) 

QGD Greek Demotic 

QGK Greek Katharevousa 

GRC Greek-Ancient 

CHA Guamanian 

GRN Guarani 

GUJ Gujarati 

GUZ Gusii 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

HDY Hadiyya 

HAT Haitian-Creole 

HAU Hausa 

HAW Hawaiian 

HWC Hawaiian Creole 

HAY Haya 

HEB Hebrew 

HBO Hebrew-Ancient 

HER Herero 

HIL Hiligaynon 

HIN Hindi 

QHN Hindustani 

HMN Hmong 

HOC Ho 

HOP Hopi 

HUN Hungarian 

IBA Iban 

IBG Ibanag 

IBO Ibo 

ISL Icelandic 

IJO Ijaw 

ILB Ila-Tonga 

ILO Ilocano 

INC Indic 

INE Indo-European 

IND Indonesian 

--- Irish. See Gaelic. 

ITA Italian 

NAP Italian-Neapolitan 

SRD Italian-Sardinian 

SCN Italian-Sicilian 

JPN Japanese 

JRA Jarai 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

JAV Javanese 

KBP Kabre 

KAB Kabyle 

KAC Kachin 

QDK Kadazan-Dusun 

KAM Kamba 

KTB Kambatta 

KAN Kanarese 

KAU Kanuri 

KPG Kapingamarangi 

KRC Karachai-Balkhar 

KAR Karen 

KAS Kashmiri 

CSB Kashubian 

KAZ Kazakh 

QKE Keres 

QSB Kherwari 

KON Kikongo 

KIK Kikuyu 

KMB Kimbundu 

KIN Kinyarwanda 

KIR Kirghiz 

GIL Kiribati 

--- Kirundi. See Rundi. 

QKS Kissi 

KTU Kituba 

KOK Konkanis 

KOR Korean 

KPE Kpelle 

KRI Krio 

LNS Kumbo / Lamnso 

KUR Kurdish 

KMR Kurmanje 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

KRU Kurukh 

KOS Kusaie 

LAD Ladino 

LAH Lahnda 

LHU Lahu 

LKT Lakota 

LAM Lamba 

LJP Lampung 

NNO Landsmal 

NOD Lanna 

LAO Lao 

SMI Lapp 

LAT Latin 

QLE Latin (Ecclesiastic) 

LAV Latvian 

LIN Lingala 

LIS Lisu 

LIT Lithuanian 

QLO Lolo 

LOM Loma 

LOL Lomongo 

NGL Lomwe 

LUA Luba Kasai 

LUB Luba Katanga 

LCF Lubu 

LUG Luganda 

LUN Lunda 

LUO Luo 

LDD Luri 

LUE Luvale 

LUY Luyia 

MKD Macedonian 

MAD Madurese 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

MDH Magindanaon 

MAK Makassar 

VMW Makua 

MLG Malagasy 

MLY Malay 

MFA Malay Pattani 

MAL Malayalam 

MLT Maltese 

BAM Mandingo-Bambara 

DYU Mandingo-Dioula 

MLQ Mandingo-Malinke 

GLV Manx 

MRI Maori 

MRW Maranao 

MAR Marathi 

MAH Marshalese 

MAS Masai 

MYN Maya 

MZN Mazanderani 

MNI Meithei 

MEN Mende 

MER Meru 

MIN Minangkabau 

MIQ Miskito 

MON Mongolian 

QMR Mordvin 

TSG Moro 

MRL Mortlockese 

MOS Mossi 

MYE Mpongwe 

MTQ Muong 

MUS Muskogee 

QME N Africa/Mideast/Sw Asia 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

NAH Nahuatl 

NAU Nauruan 

NAV Navajo 

NDE Ndebele 

NEP Nepalese 

QNG Ngbani 

NIU Niue 

NAI North American 

NOB Norwegian 

NUB Nubian 

NUT Nung 

NUP Nupe 

NYA Nyanja 

NYN Nyankole 

NYO Nyoro 

OJI Ogibwa 

ANG Old English 

FRO Old French 

GOH Old High German 

NON Old Norse 

CHU Old Slavonic 

ORI Oriya 

OSS Ossetic 

TLL Otetela 

QPI Pacific Islands 

QPA Pahari 

SOU Paktai 

PAU Palauan 

PLI Pali 

PAM Pampangan 

PAG Pangasinan 

OOD Papago-Pima 

PAP Papiamento 
 (12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

HMO Papuan 

PDC Pennsylvania Dutch 

PRS Persian-Afghan 

PES Persian-Iranian 

TPI Pidgin English 

MSI Pizar Malay 

POL Polish 

PON Ponapean 

POR Portuguese 

QPB Portuguese-Brazilian 

QPE Portuguese-European 

PRV Provencal 

PUW Pulap 

PAN Punjabi 

PUS Pushtu 

PBT Pushtu-Afghan 

PBU Pushtu-Peshawari 

QUE Quechua 

MWR Rajasthani 

REJ Rejang 

RAD Rhade 

ROH Rhaeto-Romance 

ROA Romance 

RON Romanian 

ROM Romany 

RAR Rorotongan 

RUN Rundi (also Kirundi) 

RUS Russian 

--- Ruthenian. See Ukrainian. 

QRY Ryukyuan 

QSM Sama 

SMO Samoan 

SAG Sango 
 (13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

SAN Sanskrit 

SAT Santali 

SRB Sara 

SAS Sasak 

GLA Scotch-Gaelic 

SED Sedang 

SEM Semitic 

SEH Sena 

HBS Serbo-Croatian 

SRR Serer 

SHN Shan 

SHI Shluh 

SNA Shona 

SID Sidamo 

SND Sindhi 

SIN Singhalese 

SIT Sino-Tibetan 

SLA Slavic 

SLK Slovak 

SLV Slovenian 

XOG Soga 

SOM Somali 

SOP Songe 

SNK Soninke 

SDH Sorani 

QSO Sotho 

SAI South American 

QSH South Asian 

NAN South Min (also Chinese-Amoy) 

SPA Spanish 

QSA Spanish-American 

QCB Spanish-Caribbean 

QSE Spanish-Castilian 
 (14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

QSC Spanish-Creole 

QSS Sub Sahara African 

QSN Sukuma-Nyamwezi 

SUX Sumerian 

SUN Sundanese 

SUS Susu 

SWA Swahili 

SSW Swati 

SWE Swedish 

SYL Sylhetti 

SYC Syriac 

TGK Tadjik (Tajik) 

TGL Tagalog 

TAH Tahitian 

SRN Taki-Taki 

TMH Tamachek 

TZM Tamazight 

TAM Tamil 

QTH Tapachula 

RIF Tarift 

TAT Tatar 

TEL Telugu 

TEM Temne 

TET Tetum 

THA Thai 

TOU Tho 

BOD Tibetan 

TIG Tigre 

TIR Tigrinya 

TIV Tiv 

TKL Tokelauan 

TOI Tonga 

CHK Trukese 
 (15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

TSO Tsonga 

TSC Tswa 

TSN Tswana 

TCY Tulu 

TUM Tumbuka 

ZHA T-Ung 

EVN Tungusu 

TUP Tupi 

TUR Turkish 

TUK Turkoman 

TVL Tuvulan 

UIG Uighur 

UKR Ukrainian (also Ruthenian) 

ULI Ulithi 

UMB Umbundu Or Mbundu 

URD Urdu 

UZB Uzbek 

VAI Vai 

QNC Vietnamese-Central 

VIE Vietnamese-Hanoi 

QNS Vietnamese-Saigon 

QBS Visayan Or Bisayan 

VOL Volapuk 

WBM Wa 

WAL Walamo 

WLS Wallisian 

WAR Waray-Waray 

CYM Welsh 

WEN Wendish 

WES Wescos 

QEW West European 

WOE Woleai 

WOL Wolof 
 (16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LANGUAGE IDENTIFICATION 

Code Name/Explanation 

XHO Xhosa 

YKA Yakan 

SAH Yakut 

QMI Yao (China) 

YAO Yao (Malawi and Mozambique) 

YAP Yappese 

YID Yiddish 

YOR Yoruba 

ZNE Zande 

ZAP Zapoteco 

ZEN Zenaga 

JBN Zerba 

ZUL Zulu 

ZUN Zuni 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Definition: The law, executive order, rule, regulation, or other basis that 

authorizes the appointing officer to effect a personnel action on 

an employee. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Code set is used by LEGAL AUTHORITY (2). 

Format: XXX 

Note: 

Legal authority codes that are current appointment authority codes may only be established 

by OPM. Legal authority codes established by OPM may begin with an alphabetic character 

or the numeric characters 1, 2, 3, 4, or 5. Agencies may create their own legal authority

codes, but not current appointment authority codes. These legal authority codes must begin 

with the numeric characters 6, 7, 8, or 9. Agency-created legal authority codes may be cited 

on actions that: (1) are not reported to the Central Personnel Data File (CPDF) or (2) are 

reported to the CPDF as the second legal authority code. 

Select 

Axx 

Bxx-Cxx 

Dxx-Hxx 

Jxx-Kxx 

Lxx 

Mxx 

Nxx 

Pxx 

Qxx 

Rxx 

Sxx 

Uxx 

Vxx 

Wxx-Xxx 

Yxx 

Zxx
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Axx 

ABK ACWA Outstanding Scholar Program. 

ABL Bicultural/Bilingual Selective Factors. 

ABM SF 59 approved (date). 

ABP President's Economic Stimulus Program

ABR Reg 330.608. Agency Career Transition Program. 

ABS Reg 330.707. Interagency Career Transition Program.

ABT Reg 330.707 CLG. Change to lower grade under the ICTAP. 

ACA CS Cert No _____ ACWA. 

ACM CS Cert No. 

ADM OPM Directive. 

AGM (MSPB Decision number and date). 

ALM MSPB Directive-US. 

AQM MSPB Directive-Inj. 

ARM EEOC Decision and date. 

ASM Court Decision and date. 

ATM 5 U.S.C. 302. Delegation of personnel authority. 

AUL OPM Ltr, Auth No, and date. 

AUM OPM Letter. 

AVM OPM Standards. 

AWM OPM Form 1652 or OPM Ltr (date). 

AXM Labor Relations Decision and date. 

AYM Direct-Hire Authority (cite OPM authority and date). 

AZM OPM Office, Authority Number and date. 

A2M CS Cert No _____ WTO. Worker trainee program. 

A3M CS Rule V. Regs/investigations/enforcement. 

A7M CS Rule 3.2. "Rare bird" appointment. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Bxx 

BAB GW001 (MED). Direct hire/Medical Occupations. 

BAC GW002 (IT). Direct hire/Info Tech Mgmt. 

BAD GW003 (Iraqi). Direct hire/Iraqi reconstr efforts.

BAE GW004 (Acquisition). Direct hire/Acquisition Positions. 

BBM CS Rule 6.7--TVA Agr. 

BDN USDA Demo, (office issuing cert), Cert No (no). Code is for use by the 

Department of Agriculture only. 

BKM CS Rule 6.7--NRC Agr. 

BLM CS Rule 6.7--VA Agr. 

BNK CS Rule 6.7--FAA Agr. 

BNM CS Rule 6.7--DCIPS Agr. 

BNN CS Rule 6.7--DOD/NAF Agr. 

BNR CS Rule 6.7--IBWC Agr. 

BNY CS Rule 6.7--DHS/TSA Agr

BNZ CS Rule 6.7. Corp for Nat’l and Community Svc Agr. 

BPM CS Rule 8.3. Appt. of non-US citizen overseas. 

BWA OPM Delegation Agr (no), (name of installation issuing certificate), Cert No ____ 

BWM OPM Delegation Agr. 

BYM USDA Direct Hire Auth (cite case file number and date). Code is for use by the 

Department of Agriculture only. 

BYO OPM Approved Single Agy Auth. Direct hire. 

Cxx 

CCM 5 U.S.C. 2108. Veterans Preference. 

CGM 5 U.S.C. 552a(e)(5). Accuracy of personnel actions. 

CUL 5 CFR Part 340. Other than Full-Time Career Employment. 

C1M Reg 351.201(b) or agy auth. RIF--placement in vacancy. 

C7M Reg 715.202 Abandonment. Abandonment of position. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Dxx 

DAK Reg 630.101-Decl. LWOP--decl new job or location. 

DAM Reg 630.101. LWOP. 

DBM 5 CFR part 715 or agy auth. Move to another agency. 

DFM 5 CFR part 715 Prom or agy auth. Move to agy higher GLB. 

DKM 5 CFR part 715 CLG or agy auth. Move to agy GLB. 

DPM 5 U.S.C. chapter 87. Life Insurance. 

Fxx 

FEM Reg 532.405. FWS pay actions. 

FGM Reg 532.251. FWS pay actions. 

FNM Reg 532.415(c). FWS pay actions. 

FTM Reg 532.415(a). FWS pay actions. 

F8M Reg 532.253. FWS pay actions. 

Hxx 

HAM Reg 250.101. Action required by a decision. 

HDM Reg 230.402(c). Emergency appt--outside the register. 

HGM Reg 230.402(d)(1). Emergency appt-noncomp/standby basis. 

HJM Reg 230.402(d)(2). Emergency appt-noncomp/Def Exec Res. 

HLM Reg 230.402(d)(3). Emergency appt--reinstatement elig. 

HNM Reg 301.201. Appt of US citizens overseas. 

HRM Reg 301.202. US citizen recruited outside O/S area. 

HWM Reg 301.204 Mix. Termination--mixed reasons. 

HXM Reg 301.204 Preappt. Termination--preappt reasons. 

HZM Reg 301.204 Postappt. Termination--postappt reasons. 

H2L Reg 304.103. Experts and consultants. 

H3M Reg 301.203(c). Temp appt. overseas. 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Jxx 

J8M P.L. 107-288. Veterans Recruitment Appointment (VRA). 

Kxx 

KLM Reg 310.202. Emergency appt. of relative. 

KMM Reg 315.202. Conv to career tenure. 

KQM Reg 315.401 or agy auth. Reinst career or career-cond. 

KTM Reg 315.501 or agy auth. Transfer career or career-cond. 

KVM Reg 315.501 Prom or agy auth. Tran career or car-cond. 

KXM Reg 315.501 CLG or agy auth. Tran career or career-cond. 

K1M Reg 315.601. Appt based on svc in Panama. 

K4M Reg 315.602. Appt based on Pres, VP, or Wh House svc. 

K7M Reg 315.603(a)(1). In mil whn psn brought into comp svc. 

K8M Reg 315.603(a)(3). Comp inj when psn went to comp svc. 

K9M Reg 315.603(a)(2). Emp sep aftr psn brght into comp svc. 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Lxx 

LBM Reg 315.604. Appt of disabled vet from VA program.

LEM Reg 315.605. Appt of former ACTION volunteer. 

LHM Reg 315.606. Appt of Foreign Service Officer. 

LJM Reg 315.607. Appt of Peace Corps personnel. 

LKM Reg 315.609. Appt based on svc in US psns of PCC. 

LKP Reg 315.610. Appt based on Nat'l Guard Techn svc. 

LLM Reg 315.701. Psn brought into comp svc. 

LPM Reg 315.702. "Rare bird" appt. 

LSM Reg 315.703. Emp formerly reached on register.

LTM Reg 315.704(c). Failure to qual for conversion--conduct. 

LUM Reg 315.704(c). Failure to meet conversion requirements. 

LWM Reg 315.704. Conv to career appt. from temp appt-PER. 

LXM Reg 315.804 Eq Mix. Unsat perf & conduct--agy sep auth. 

LYM Reg 315.705. Conv to career/career-cond from VRA. 

LYP Reg 315.7.12. Federal Career Intern Program. 

LZM Reg 315.707. Conv of 30% or more disabled vet. 

L1M Reg 315.709. Conv of retarded or handicapped emp. 

L2K Reg 315.711. Conv or readers/interpret/personal assts. 

L2M Reg 315.804. Sep--unsat perform or conduct--probationer. 

L3M Reg 315.708. Conv based on PMIP service. 

L4M Reg 315.804 Eq. Sep--unsat perf or conduct--agency auth. 

L5M Reg 315.804 Mix. Sep--unsat perf & conduct--probationer. 

L6M Reg 315.805. Sep--preappt conditions. 

L8M Reg 315.805 Eq. Sep--preappt conditions--agency auth. 

L9K Reg 351.806. Status during RIF notice period. 

L9M Reg 315.907 or agy auth. Fail to comp supv/mgr probat. 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Mxx 

MCM Reg 316.302(b). Term appt outside the register. 

MEM Reg 316.302(b)(1) or agy auth. Term appt (reinst elig). 

MGM Reg 316.302(b)(2). Term appt (VRA eligibility). 

MJM Reg 316.302(b)(3). Term appt (prior service). 

MLK Reg 316.302(b)(8). Term appt (former temp employee). 

MLM Reg 316.302(b)(7). Term appt (prior term appt). 

MMM Reg 316.302(b)(4). Term appt (30%+ disabled vet). 

MNM Reg 316.304 Mix. Termination during trial period. 

MPM Reg 316.304 Preappt. Termination--preappt conditions. 

MRM Reg 316.304 Postappt. Termination--postappt conditions. 

MUM Reg 316.401. Temporary appt. 

MXM Reg 316.402(a). Temporary appt. 

M6M Reg 316.402(b)(1) or agy auth. Temp appt (reinst elig). 

M8M Reg 316.402(b)(3). Temp appt (prior service). 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Nxx 

NAM Reg 316.402(b)(7). Temp appt (prior temp service). 

NCM Reg 316.402(b)(2). Temp appt (VRA eligibility). 

NEM Reg 316.402(b)(4). Temp appt (30%+ disabled vet). 

NFM Reg 316.601. Temp appt--"rare bird" auth. 

NJM Reg 316.701. Temp appt--Govt takeover. 

NMM Reg 316.702. Reg 316.702. Exc Svc Indefinite brought into Comp Svc. 

NRM Reg 317.304. Conv to SES from career/career-cond. 

NSM Reg 317.305(b). Conversion to SES from excepted appt. 

NTM Reg 317.305(b)(3). Conv to SES from excepted appt. 

NUM Reg 330.207. Appt from RPL. 

NVM Reg 317.306(b)(1). Conv to SES Ltd Term appt. 

NWM Reg 317.306(b)(2). Conv to SES Noncareer appt. 

NXM Reg 317.306(b)(3)(i). Conv to SES frm time-limited appt. 

NYM Reg 334.101. LWOP for IPA assignment. 

N1M Reg 334.104. Ext of LWOP for IPA assignment. 

N2M Reg 335.102 or agy auth. Prom/Reas/CLGLB. 

N3M Reg 335.102 Comp or agy auth. Comp Prom/Reas/CLGLB. 

N5M Reg 335.102 Upgrading. Promotion because psn upgraded. 

N6M Reg 335.102 Career Prom or agy auth. Career promotion. 

N7M Reg 335.102 Reclass. Prom or reas due to psn reclass. 

N8M Reg 335.102 Excp to Comp or agy auth. Prom or reas. 

N9M Reg 351.201. Use of RIF regulations. 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Pxx 

PDM Reg 351.302. Transfer of function. 

PGM Reg 351.501. Chg in career tenure. 

PKM Reg 351.502. Chg in tenure-excepted service. 

PNM Reg 351.603. RIF placement/separation. 

PNR Reg 351.603(A-76). RIF due to contracting out. 

PSM Reg 351.604(d). Recall from RIF furlough. 

PTG Reg 351.605 or agy auth. Exc to RIF release-liquidation. 

PTH Reg 351.607. Exc to RIF release-avoid interruption. 

PTJ Reg 351.606(a). Exc to RIF release-mil reempl rights. 

PTK Reg 351.608(f). Exc to RIF release--other. 

PTL Reg 351.608(c). Exc to RIF release--sat govt oblig. 

PTM Reg 351.608(b). Exc to RIF release--continue activity. 

PTP Reg 351.608(b). Exc to RIF release--retir elig. 

PTR Reg 351.608(d). Exc to RIF release--sick leave. 

PTS Reg 351.608(e)(1). Exc to RIF release--HB elig. 

PTT Reg 351.608(e)(1). Exc to RIF release--retir elig. 

PTU Reg 351.606(b). Exc to RIF release--HB elig. 

PWM Reg 352.204. Reempl after emergency interagency move. 

PZM Reg 352.308. Transfer to an international organization. 

P2M 5 CFR 352. Reemployment of SES after svc with BIA, PCC, IAEA. 

P3M Reg 352.311. Reempl after transfer to internat'l org. 

P5M Reg 352.507. Reempl under the Foreign Asst Act. 

P7M Reg 352.803. Reemployment of SES after svc with AIT. 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Qxx 

QAK Reg 353.207. Restoration after military service. 

QBK Reg 353.301. Restoration after recovery from injury. 

QCK Reg 353.301(d). Restoration after partial recovery. 

QGM Reg 432.101. Action based on performance. 

QHM Reg 432.101 Eq. Action based on perf--agency auth. 

QHP Reg 530.322(a). Special salary rates. 

QJP Reg 530.322(c). Special salary rates. 

QKP Reg 530.323. Existing rate equal. 

QLM 5 CFR 530.323(c). Not entitled to pay retention. 

QLP Reg 530.323. Existing rate between two rates. 

QMP Reg 530.323. Existing rate higher. 

QTM Reg 531.222(c). Use of spec salary rate on reas. 

QUA Reg. 531.241. Employee loses GM status. 

QUB Reg. 530.303(d). Special rate terminated because employee entitled to higher rate 

of basic pay. 

QUM Reg 531.242. Pay upon loss of PMRS status. 

QWM Reg 531.207. Pay conv at time of annual pay adj. 

QZM Reg 531.301. Special pay for LEO's. 

Q3A (Cite appropriate law, E.O., or regulation that authorizes the action.) Perf-based 

pay incr provided on a regular cycle. 

Q3B (Cite appropriate law, E.O., or regulation that authorizes the action.) Perf-based 

pay incr provided on an irregular basis. 

Q3C Reg. 534.404(b)(4). Pay increase not to exceed amount necessary to maintain 

SES member’s relative position in the SES rate range. 

Q3D Other SES pay increase provided on an irregular basis which does not count 

toward the 12-month rule. (Cite law, E.O., or regulation that authorizes the 

action.) 

Q3E Reg. 534.404(h). Other SES pay increase provided on an irregular basis which 

does not count toward the 12-month rule. 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Q3F Reg. 534.404(b)(6). SES rate reduction for performance or disciplinary reasons. 

Q3K 5 CFR, Part 353. Restoration to duty. 

Q5M Reg 531.409. Denial of within grade increase. 

Q7M Reg 531.404. Within grade increase. 

Q9K Reg 531.414(a). Interim WGI. 

Q9M Reg 531.414(c). Termination of interim WGI. 
 (12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Rxx 

RAH Reg 752.401. Removal/susp/pay or grade reduction/furl. 

RBM Reg 531.501. Quality increase. 

RJM Reg 536.202(a). Grade retention--agency auth. 

RJR Reg 536.304(b)(1). Pay determination for pay retention. 

RKM 5 CFR Part 536. Grade & pay retention. 

RLM Reg 536.207(b)(2). Loss of grade retention. 

RMM Reg 550.151. Premium pay. 

RPM Reg 715.202. Resignation. 

RPR Reg 715.202(A-76 Assignment). Resignation in lieu of new job under A76 

procedures. 

RQM Reg 715.202 CAA. Resig in lieu of cvl svc adv actn proc. 

RRM Reg 715.202 EAA. Resig in lieu of adv action-equiv proc. 

RSM Reg 715.202 OAA. Resig in lieu of adv action-other proc. 

RTM Reg 715.202 RIF. Resig--RIF. 

RTR Reg 715.202 (A-76). Resig in lieu of contracting out. 

RUM Reg 715.202 Other. Resig--employee w/no appeal rights. 

RWM Reg 715.202 Reas. Resignation in lieu of reassignment. 

RXM Reg 715.202 Relo. Resignation in lieu of relocation. 

RYM Reg 731.201. Removal based on suitability. 

R6M Reg 715.202 Prob. Resig in lieu of psn chg/sep dur prob. 

R7M Reg 715.202 Perf. Resig in lieu of perf action--CS proc. 

R8M Reg 715.202 Eq Perf. Resig in lieu of perf act--eq proc. 

R9M Reg 715.202 (Recert). Resig aftr fail to get SES recert. 

R9N Reg 772.102(a). Interim relief appt in duty status. 

R9P Reg 772.102(b). Termination of interim relief action. 

R9Q Reg 772.102(b)(3). Termination of interim relief action. 

R9R 5 CFR part 772. Interim relief appt in nonduty status. 
 (13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Sxx 

SQM 5 U.S.C. 8336. Retirement under CSRS opt'l provisions. 

SRM Reg 831.501. Vol retire--CSRS (health reasons). 

SUM 5 U.S.C. 8337. Disability retirement--CSRS. 

SWM 5 U.S.C. 8335. Mandatory retirement--CSRS. 

SZR Reg 930.204. Promotion of Admin. Law Judge. 

SZS Reg 930.205. Reassignment of Admin. Law Judge. 

SZT Reg 930.206. Transfer of Admin. Law Judge. 

SZW Reg 930.207. Reinstatement of former Admin. Law Judge. 

SZX Reg 930.216. Temp reempl of senior Admin Law Judge. 
 (14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Uxx 

UAM 10 U.S.C. 1601. DOD Civ Intel Pers Mgt System (CIPMS). 

UBM 10 U.S.C. 1606. DOD Civ Intel Pers Mgt System (CIPMS). 

UCM Sec 625(d) FA Act. 

UDM P.L. 105-277 as amended. Treasury demo project. Code is for use by the 

Department of the Treasury only. 

UFM FS Act of 1980. 

UGM FY1999 National Defense Auth Act, Effective 10/17/1998. Code is for use by the 

Department of Energy only. 

UJM Peace Corps Act. 

UNM Agency Directive or Order. 

USM (Cite authority). 

USP (Agency authority for suspension of 1-14 calendar days). 

USR (Agency authority for suspension of more than 14+ calendar days). 

UTM Agency Reg Relocation. 

UWM Agency Reg Preappt. Act based on conditions before appt. 

UXM (Enter Law, E.O., or Reg. that authorizes the termination.) Termination--preappt 

conditions. 

UYM (Enter authority under which employee was appointed.) Termination of temp 

appointee. 

UZM Agency Reg Postappt. Act based on conditions after appt. 

U3M Agency Reg Reclass. Act based on reclassification. 
 (15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Vxx 

VAA 5 U.S.C. 1204. Action ordered by MSPB. 

VAB 5 U.S.C. 1204-MFD. Action ordered by MSPB for 14+ days. 

VAC 5 U.S.C. 7502. Suspension for 14 days or less. 

VAD 5 U.S.C. 7502-Eq. Suspen for 14 days or less--agy proc. 

VAE 5 U.S.C. 7512-Eq. Adverse actions--agency procedures. 

VAG 5 U.S.C. 3395(d)(2). Transfer--SES noncareer appointee. 

VAJ 5 U.S.C. 75. Adverse actions. 

VAV 5 U.S.C. 7532-MFD. Suspen for nat security for 14+ days. 

VBA 5 U.S.C. 3501(f). Voluntary RIF Separation. Code is for use by the Department 

of the Air Force, Department of the Army, Department of Defense, and 

Department of the Navy only. 

VBJ 5 U.S.C. 3593(a). SES reinstatement. 

VBM 5 U.S.C. 3102(b). Pers assts to handicapped employees. 

VCJ 5 U.S.C. 3593(b). SES reinstatement. 

VCL 5 U.S.C. 3329. Conv of mil rsv tech to comp svc. Code is for use by the 

Department of the Air Force, Department of the Army, Department of Defense, 

and Department of the Navy only. 

VCM 5 U.S.C. 3323. Reemployed annuitants. 

VCR 5 U.S.C. 3395. Reas & transfer w/in the SES. 

VCS 5 U.S.C. 3594(b)(1). Placement out of SES-performance. 

VCT 5 U.S.C. 3594(b)(2). Placement out of SES-RIF. 

VCW 5 U.S.C. 3594(b)(3). Failure to be recertified in SES. 

VDJ 5 U.S.C. 3594(a). Unsat perf--SES prob period. 

VDK 5 U.S.C. 3595. RIF-SES. 

VDM 5 U.S.C. 3595(b)(3)(A). RIF placement in the SES. 

VDR 5 U.S.C. 3595a. Furlough in the SES. 

VEJ 5 U.S.C. 4314. Act based on SES performance appraisals. 

VFJ 5 U.S.C. 4314(b)(3). Move from SES--performance. 

VGG 5 U.S.C. 4703(a)(1). Demo projects-qualifications. 

VGJ 5 U.S.C. 4314(b)(4). Move from SES--performance. 
 (16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

VGK 5 U.S.C. 4703(a)(2). Classif & comp demo projects. 

VGL 5 U.S.C. 4703. Demo projects. 

VGM 5 U.S.C. 3343. Details to international organizations. 

VGP 5 U.S.C. 5107. Classification-OPM standards. 

VGR 5 U.S.C. 5304. Locality-based comparability. 

VHJ 5 U.S.C. 75 Eq. Adverse action-equiv. procedures. 

VJJ 5 U.S.C. 75 Relo. Adverse action-declined relocation. 

VJM 5 U.S.C. 3325. Appt to sci/prof positions. 

VKJ 5 U.S.C. 5362. Grade retention. 

VKK 5 U.S.C. 5362 Decl Transfer. Grade ret term--decl trans. 

VLJ 5 U.S.C. 5362(c). Grade retention entitlements. 

VLK 5 U.S.C. 5362 Reclass. Grade retention--reclass. 

VLM 5 U.S.C. 3341. Details. 

VMJ 5 U.S.C. 5362(a). Conditions for grade retention. 

VMK 5 U.S.C. 5362 RIF. Grade retention-RIF. 

VMM 5 U.S.C. 3341 Exc-Other. Detail to exc service psn. 

VNJ 5 U.S.C. 5362(d)(3). Grade retention term--decl psn. 

VNM 5 U.S.C. 3341 Exc. Detail to excepted service psn. 

VPE 5 U.S.C. 3374. Assignment from state/local govt. 

VPF 5 U.S.C. 5753. Recruitment & relocation bonuses. 

VPG 5 U.S.C. 5754. Retention allowance. 

VPH 5 U.S.C. 5755. Supervisory differential. 

VPL 5 U.S.C. 5362(d)(4). Grade retention terminatd--emp req. 

VPM 5 U.S.C. 3341 Reorg. Detail--reorganization. 

VPN 5 U.S.C. 5754(d)(3)(A). Retention Incentive. 

VPO 5 U.S.C. 5753(e). Recruit/Reloc Incentive (critical). 

VPR 5 U.S.C. 5754(e). Retention Incentive. 

VPS 5 U.S.C. 5754(f). Retention Incentive (critical). 

VPT Recruitment Incentive (cite Law, E.O., Reg) 

VPW Relocation Incentive (cite Law, E.O., Reg) 

VPX Reg. 575.311. Retention Incentive (no svc agr req). 

VPY Reg. 575.311. Retention Incentive (svc agr req). 
 (17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

VQJ 5 U.S.C. 5362(b). 2-year limit on grade retention. 

VQM 5 U.S.C. 3341 Exc-Unclass. Detail-exc svc-unclassif psn. 

VRJ 5 U.S.C. 5363. Pay retention. 

VSJ 5 U.S.C. 5363(a). Conditions for pay retention. 

VSM 5 U.S.C. 3341 Unclass. Detail to unclassified position. 

VTJ 5 U.S.C. 5363(e)(2). Grade reten terminated--decl offer. 

VUJ 5 U.S.C. 75 Reclass. Adverse action--reclass. 

VUL 5 U.S.C. 5343(e)(2). WGI-prevailing rate employee. 

VUM 5 U.S.C. 3393 Preappt. SES separatn--preappt conditions. 

VVJ 5 U.S.C. 75 Reclass Eq. Adv action--reclass--agy proc. 

VWJ 5 U.S.C. 7512. Adverse actions-coverage. 

VWK 5 U.S.C. 5384. SES performance award. 

VWL 5 U.S.C. 5596. Back pay. 

VWM 5 U.S.C. 3341 Growth. Detail--psn w/ growth potential. 

VWN 5 U.S.C. 9902(i). Separation incentive. Code is for use by the Department of the 

Air Force, Department of the Army, Department of Defense, and Department of 

the Navy only. 

VWP 5 U.S.C. 7513. Adverse actions-cause & procedures. 

VWR 5 U.S.C. 7513-Eq. Adverse actions--agency procedures. 

VXC 5 U.S.C. 5545a(i). Availability pay.

VXK 5 U.S.C. 5941. Cost of living allowances. 

VXM 5 U.S.C. 6101. Work schedules. 

VYM 5 U.S.C. 3393 Postappt. SES sep--postappt conditions. 

VZL 5 U.S.C. 3341 Other. Detail to higher grade--no reorg. 

VZM 5 U.S.C. 6303. Annual leave accrual. 

V1J 5 U.S.C. 5365. Grade retention--OPM auth for regs. 

V1M 5 U.S.C. 3341 Exc-Reorg. Detail to exc svc--reorg. 

V1P 5 U.S.C. 5371. 38 U.S.C. Pay. 

V2J 5 U.S.C. 75 Relo Eq. Adverse act--decl reloc--agy proc. 

V2L 5 U.S.C. 7325. Hatch Act violation. 

V2M 5 U.S.C. 3393. SES career appt. 
 (18) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

V3A Reg. 534.404(b)(6). Rating-based lump-sum payment in lieu of a pay adjustment 

due to range maximum or control point. (Cite law, E.O., or regulation that 

authorizes the action.) 

V3B Reg. 534.404(b)(6). Rating-based lump-sum payment in lieu of a pay adjustment 

– other reason. (Cite law, E.O., or regulation that authorizes the action.) 

V3M 5 U.S.C. 3396(c)(1). SES sabbatical. 

V3P 5 U.S.C. 8336(d)(2). "Early out" retirement. 

V4J 5 U.S.C. 7532. Susp/removal--nat'l security. 

V4L 5 U.S.C. 3394(a) Noncareer. SES noncareer appt. 

V4M 5 U.S.C. 3394(a) Limited Term. SES ltd term appt. 

V4P 5 U.S.C. 3394(a) Limited Emergency. SES ltd emerg appt. 

V5J 5 U.S.C. 75 Preappt. Adverse actions--preappt cond. 

V5M 5 U.S.C. 3395(a)(1)(A). Reassign--SES career. 

V6J 5 U.S.C. 75 Postappt. Adverse action--postappt cond. 

V6M 5 U.S.C. 3395(a)(1)(B). Transfer--SES career. 

V7G 5 U.S.C. 4507(e)(1). Meritorious Executive SES. 

V7J 5 U.S.C. 75 Preappt Eq. Adv act--preappt cond--agy proc. 

V7M 5 U.S.C. 3395(b)(1). Reassign--SES Ltd Emergency. 

V7R 5 U.S.C. 95. IRS pay flexibilities. Code is for use by the Internal Revenue 

Service (Department of the Treasury) only. 

V8G 5 U.S.C. 4507(e)(2). Distinguished Executive-SES. 

V8J 5 U.S.C. 75 Postappt Eq. Adv act-postappt cond-agy proc. 

V8K 32 U.S.C. 709(b). Nat'l Guard technician. Code is only for use by the Air 

National Guard (Department of the Air Force) and Army National Guard 

(Department of the Army) technicians employed under title 32, U.S. Code. 

V8L 39 U.S.C. 1006. Reemployment based on postal service. 

V8M 5 U.S.C. 3395(b)(2). Reassig--SES Ltd. Term. 

V8N 32 U.S.C. 709. National Guard tech--comp svc. Code is only for use by the Air 

National Guard (Department of the Air Force) and Army National Guard 
 (19) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

(Department of the Army) technicians employed in the competitive service under 

title 32, U.S. Code. 

V8V 38 U.S.C. D/VA authority. Code is for use by the Department of Veterans 

Affairs only. 

V9A 5 U.S.C. 75 Reas. Adverse action--declined reassignment. 

V9B 5 U.S.C. 75 Reas-Eq. Agency adv action--declined reas. 

V9M 5 U.S.C. 3395(d)(1). Reassign--SES noncareer. 

V9N 5 U.S.C. 4507a(c). Meritorious Sr Professional - Career. 

V9P 5 U.S.C. 4507a(c). Distinguished Sr Professional - Career. 
 (20) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Wxx 

WAM Sch A, 213.3102(a). Chaplain/Chaplain assts. 

WCM Sch A, 213.3102(c). Pres appt w/o Senate confirm.

WDM Sch A, 213.3102(d). Attorneys. 

WEM Sch A, 213.3102(e). Law clerk trainees. 

WFM Sch A, 213.3102(f). Interpreter--Chinese/Japanese/Hindu. 

WJM Sch A, 213.3102(j). Former Nat'l Guard technicians. 

WKM Sch A, 213.3102(k). Appt. without compensation. 

WLM Sch A, 213.3102(l). Consultants. 

WNM Sch A, 213.3102(n). Physicians, surgeons, dentists. 

WTA Reg 213.3102(u)-MD. Mental Retardation. 

WTB Reg 213.3102(u)-PD. Psychiatric Retardation. 

WUM Sch A, 213.3102(u). Severely physically handicapped. 

WXM Sch A, 213.3102(x). Work-release program. 

WZM Sch A, 213.3102(z). White House Fellows. 

W6M Sch A, 213.3102(o). Faculty mbr--sci/prof/anal psn. 

W9N Sch A, 213.3102(i)(1). Temp, not F/T-remote loc. 

W9P Sch A, 213.3102(i)(2). Temp, not F/T-crit hiring need. 

W9R Sch A, 213.3102(i)(3). Temp, not F/T-other pos. 

W9S Sch A, 213.3102(r). Internship or Fellowship Programs. 

W9T Sch A, 213.3102(s). Student assgned to medical facility. 

Xxx 

XAM Sch A, 213.3102(aa). GS 11+ sci/prof research assoc. 

XBM Sch A, 213.3102(bb). Alien employees. 

XFM Sch A, 213.3102(ff). Attorney General programs. 

XXM Sch A, 213.3102(ll). Reader/Interpreter/Pers asst. 

XZM Sch A, 213.31xx. Agency-unique Schedule A authority. 

X7M E.O. 13318. Presidential Mgmt Fellows Program. 

X9M Sch A, 213.3102(ii). Presidential Mgmt Fellows Program. 
 (21) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Yxx 

YBM Sch B, 213.3202(b)-HS. Career Experience-HS Diploma Prg. 

YCM Sch B, 213.3202(o). Federal Career Intern Program. 

YGM Sch B, 213.3202(b)-Voc/Tech. Career Exp-Voc/Tech Prog. 

YJM Sch B, 213.3202(j). SES executive development program. 

YKB Sch B, 213.3202(n). Vet Empl Opp Act of 1998. 

YMM Sch B, 213.3202(m). Appt. following removal from the SES. 

Y1K Sch B, 213.3202(a)-HS. Temp Emp-HS Diploma Prog. 

Y1M Sch B, 213.3202(b)-BA/BS. Career Exp-BA/BS Degree Prog. 

Y2K Sch B, 213.3202(a)-Voc/Tech. Temp Emp-Voc/Tech Prog. 

Y2M Sch B, 213.3202(b)-Grad/Prof. Career Exp-Grad/Prof Deg. 

Y3K Sch B, 213.3202(a)-Assoc. Temp Emp-Assoc Degree Prog. 

Y3M Sch B, 213.3202(b)-Assoc. Career Exp-Assoc Degree Prog. 

Y4K Sch B, 213.3202(a)-BA/BS. Temp Emp-BA/BS Degree Prog. 

Y5K Sch B, 213.3202(a)-Grad/Prof. Temp Emp-Grad/Prof Deg. 

Y5M Sch B, 213.32xx. Agency-unique Schedule B authority. 

Y7M Sch C, 213.33xx. Agency-unique Schedule C authority. 

Y8M Sch C, Authority other than Sch C, 213.33xx, (i.e., Law or E.O. which establishes 

a Sch C Position). 

Y9K Sch C, 213.3302(a). Temporary Transitional Schedule C. 
 (22) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Zxx 

ZAA (Enter Agency Authority). Vol separations incentive. 

ZBA P.L. 106-117, Sec. 511. Vet Emp Opp Act - comp srvc. 

ZEM EO 10450. Security requirements for Government employees. 

ZFM EO 12107. Implementation of Reorganization Plan of 1978. 

ZGM EO 10826. Correction of an administrative error. 

ZGY EO 11203. Conversion of Secret Service Agent. 

ZHK EO 11955. Conversion of astronaut. Code is for use by the National Aeronautics 

and Space Administration only. 

ZHM EO 12008. Estab of Pres Mgt Intern Program. 

ZJK EO 12721. Family member noncomp appt. 

ZJM EO 12015. Conv of Student Career Exper Prog. 

ZJP EO 12364. Presidential Management Intern Program. 

ZJR Operation Desert Shield. 

ZJS Operation Restore Hope. 

ZJT Operation Uphold Democracy. 

ZJU Operation Joint Endeavor. Bosnia. 

ZJV Operation Allied Force. 

ZJW E.O. 13223 dated 9/14/2001. 

ZKM Law, E.O., or Reg that authorizes Pres Appt. 

ZLJ Other Citation (Law, E.O., or Reg which authorizes discharge because of 

misconduct). 

ZLK Other Citation (Law, E.O., or Reg which authorizes discharge because of 

performance). 

ZLL Other Citation (Law, E.O., or Reg which authorizes discharge because of both 

misconduct and performance). 

ZLM Other Citation (Law, E.O., Reg). 

ZMM EO 12230. Conversion of DEA criminal investigators. 
 (23) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

ZNM Law, E.O., or Reg that authorizes Presidential Appt with Advice and Consent of 

Senate. 

ZPM P.L. 96-8 (American Institute in Taiwan). 

ZQM 31 U.S.C. 732(g). Based on svc with GAO. 

ZRL P.L. 105-119. FBI comp and perf demo. Code is for use by the Federal Bureau 

of Investigation (Department of Justice) only. 

ZRM Agency Restoration Authority. 

ZSE P.L. 105-61. Change to FERS Coverage. 

ZSK P.L. 99-145, as amended. Spouse pref--DOD. 

ZSL Pub. Law 106-265 (FERCCA), dated September 19, 2000. 

ZSM 5 U.S.C. chapter 84. Election of FERS. 

ZSP P.L. 99-574, Sec. 10. NIST demo--appts. Code is for use by the National 

Institute of Standards and Technology (Department of Commerce) only. 

ZSR P.L. 99-574, Sec. 10(b). NIST demo. Code is for use by the National Institute of 

Standards and Technology (Department of Commerce) only. 

ZST P.L. 99-574, Sec. 10(b)(1). NIST demo--loss of supv dif. Code is for use by the 

National Institute of Standards and Technology (Department of Commerce) only. 

ZSV P.L. 99-574, Sec. 10(b)(5). NIST demo. Code is for use by the National Institute 

of Standards and Technology (Department of Commerce) only. 

ZSW P.L. 99-574, Sec. 10(b)(6). NIST demo--supv diff'l. Code is for use by the 

National Institute of Standards and Technology (Department of Commerce) only. 

ZSX P.L. 99-574, Sec. 10(b)(10). NIST demo--pay adj. Code is for use by the 

National Institute of Standards and Technology (Department of Commerce) only. 

ZSY P.L. 99-574, Sec. 10(b)(1), and 10. NIST demo. Code is for use by the National 

Institute of Standards and Technology (Department of Commerce) only. 
 (24) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

ZSZ P.L. 99-574, Sec. 10(b)(10) - Temp. NIST demo--reas NTE. Code is for use by 

the National Institute of Standards and Technology (Department of Commerce) 

only. 

ZTM P.L. 99-586. Appt of former Nat'l Guard Tech. 

ZTP P.L. 99-603. Immigration Act of 1986. 

ZTR P.L. 100-472, Sec. 203. Bur Ind Affairs & Ind Health Sv. Code is for use by the 

Bureau of Indian Affairs (Department of the Interior) and the Indian Health 

Service (Department of Health and Human Services) only. 

ZTU 28 U.S.C. 602. Admin Ofc of U.S. Courts. 

ZTW P.L. 101-509, Sec. 403. LEO special rates. 

ZTZ P.L. 101-509. FEPCA. 

ZVB P.L. 104-50. FAA reform. Code is for use by the Federal Aviation 

Administration (Department of Transportation) only. 

ZVC P.L. 107-71. Transportation Security Administration. Code is for use by the 

Transportation Security Administration (Department of Transportation) only. 

Z2M P.L. 101-510. Def Nuclear Facilities Safty Bd. Code is for use by the Defense 

Nuclear Facilities Safety Board only. 

Z2P P.L. 103-89. PMRS termination. 

Z2R P.L. 103-226. Vol. separations incentive. 

Z2S 5 U.S.C. 5545a. Availability pay. 

Z2U P.L. 103-337. Defense Lab Demo. Code is for use by the Department of the Air 

Force, Department of the Army, Department of Defense, and Department of the 

Navy only. 

Z2W P.L. 104-106. Defense Acquisition Demo. Code is for use by the Department of 

the Air Force, Department of the Army, Department of Defense, and Department 

of the Navy only. 

Z4A P.L. 108-201, Sec. 9804 (critical). Recruitment bonus. Code is for use by the 

National Aeronautics and Space Administration only. 
 (25) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Z4B P.L. 108-201, Sec. 9804. Recruitment bonus. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4C P.L. 108-201, Sec. 9804 (critical). Redesignation bonus. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4D P.L. 108-201, Sec. 9804. Redesignation bonus. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4E P.L. 108-201, Sec. 9804 (critical). Relocation bonus. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4F P.L. 108-201, Sec. 9804. Relocation bonus. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4G P.L. 108-201, Sec. 9805 (critical). Retention bonus. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4H P.L. 108-201, Sec. 9805. Retention bonus. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4J P.L. 108-201, Sec. 9806 (critical). Term Appt NTE. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4K P.L. 108-201, Sec. 9806. Term Appt NTE. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4L P.L. 108-201, Sec. 9806 (critical). Conv Career/CC Appt. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4M P.L. 108-201, Sec. 9806. Conv Career/CC Appt. Code is for use by the National 

Aeronautics and Space Administration only. 

Z4N P.L. 108-201, Sec. 9810 (critical). Career-Cond Appt. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4P P.L. 108-201, Sec. 9810. Career-Cond Appt. Code is for use by the National 

Aeronautics and Space Administration only. 
 (26) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Z4S P.L. 108-201, Sec. 9806 (critical). Conv Career/CC (MP). Code is for use by the 

National Aeronautics and Space Administration only. 

Z4T P.L. 108-201, Sec. 9806. Conv Career/CC (MP). Code is for use by the National 

Aeronautics and Space Administration only. 

Z4V P.L. 108-201, Sec. 9813 (critical). SES Lmtd Term/Provis. Code is for use by 

the National Aeronautics and Space Administration only. 

Z4W P.L. 108-201, Sec. 9813. SES Lmtd Term/Provis. Code is for use by the 

National Aeronautics and Space Administration only. 

Z4X P.L. 108-201, Sec. 9814 (critical). Prom/Reas/Conv Appt/Trnf. Code is for use 

by the National Aeronautics and Space Administration only. 

Z4Y P.L. 108-201, Sec. 9814. Prom/Reas/Conv Appt/Trnf. Code is for use by the 

National Aeronautics and Space Administration only. 

Z5A P.L. 108-136 Sec. 9902(k)(1)(B), dated 11/24/03. 

Z5B DoD Comp Exam (name of installation issuing certificate), Cert No. ______ . 

Z5C Direct-Hire Authority (cite DoD authority and date). 

Z5D Reg. 9901.511(d)(2) Temp. 

Z5E Reg. 9901.511.(d)(2) Term. 

Z5F Reg. 9901.511(d)(2) Eligible. 

Z5G Reg. 9901.511(d)(1) Temp. 

Z5H Reg. 9901.511(d)(1) NonComp. 

Z5J Reg. 9901.511(d)(1) Term. 

Z5L Reg. 9901.502 Comp. 

Z5M Reg. 9901.502 Exc. 

Z5N Reg. 9901.608(d)(1). 

Z5P Reg. 9901.608(a). 

Z5R Reg. 9901.516 ABP. 

Z5T Reg. 9901.516 ACP. 

Z5U Reg. 9901.516 EPP. 

Z5V Reg. 9901.352(a) Incr. 
 (27) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (1) 

Code Name/Explanation 

Z5W Reg. 9901.352(a) Decr. 

Z5X 5 U.S.C. 75. 

Z5Y Reg. 9901.408(b)(1) Perf. 

Z6A Reg. 9901.516 Conduct. 

Z6B Reg. 9901.516 Perf and Cond. 

Z6C Reg. 9901.354(a) Incr. 

Z6D Reg. 9901.354(a) Decr. 

Z6E Reg. 9901.512(b). 

Z6F Reg. 9901.354(b) Decr. 

Z6G 5 U.S.C. 1204. 

Z6H Reg. 9901.355(c). Pay retention terminated. Code is for use by the Department 

of the Air Force, Department of the Army, Department of Defense, and 

Department of the Navy only. 

Z6J Reg. 9901.514. Appt of non-citizen. Code is for use by the Department of the 

Air Force, Department of the Army, Department of Defense, and Department of 

the Navy only. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LEGAL AUTHORITY (2) 

Definition: The law, executive order, rule, regulation, or other basis that, in 

addition to LEGAL AUTHORITY (1), authorizes the 

appointing officer to effect a personnel action on an employee. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses LEGAL AUTHORITY (1) code set. 

Format: XXX 

Note: 

This data element is only used when a second legal authority is required for a nature of 

action. 

Legal authority codes that are current appointment authority codes may only be established 

by OPM. Legal authority codes established by OPM may begin with an alphabetic character 

or the numeric characters 1, 2, 3, 4, or 5. Agencies may create their own legal authority

codes, but not current appointment authority codes. These legal authority codes must begin 

with the numeric characters 6, 7, 8, or 9. Agency-created legal authority codes may be cited 

on actions that: (1) are not reported to the Central Personnel Data File (CPDF) or (2) are 

reported to the CPDF as the second legal authority code. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LISTENING PROFICIENCY 

Definition: The assessed proficiency of the individual in understanding a 

given spoken language. 

Responsible Organization: Department of Defense, Defense Language Institute. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: NN 

Note: 

The following proficiency level descriptions characterize comprehension of the spoken 

language. Each of the six "base levels" (coded 00, 10, 20, 30, 40, and 50) implies control of 

any previous "base level's" function and accuracy. The "plus level" designation (coded 06, 

16, 26, etc.) will be assigned when proficiency substantially exceeds one base skill level and 

does not fully meet the criteria for the next "base level." The "plus level" descriptions are 

therefore supplementary to the "base level" descriptions. 

A skill level is assigned to a person through an authorized language examination. Examiners 

assign a level on a variety of performance criteria exemplified in the descriptive statements. 

Therefore, the examples given here illustrate, but do not exhaustively describe, either the 

skills a person may possess or situations in which he/she may function effectively. 

Statements describing accuracy refer to typical stages in the development of competence in 

the most commonly taught languages in formal training programs. In other languages, 

emerging competence parallels these characterizations, but often with different details. 

Unless otherwise specified, the term "native listener" refers to native speakers and listeners 

of a standard dialect. 

"Well-educated," in the context of these proficiency descriptions, does not necessarily imply 

formal higher education. However, in cultures where formal higher education is common, 

the language-use abilities of persons who have had such education is considered the standard. 

That is, such a person meets contemporary expectations for the formal, careful style of the 

language, as well as a range of less formal varieties of the language. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LISTENING PROFICIENCY 

Code Name/Explanation 

00 Listening, No Proficiency. No practical understanding of the spoken language. 

Understanding is limited to occasional isolated words with essentially no ability 

to comprehend communication. (Has been abbreviated L-O in some 

nonautomated applications.) 

06 Listening, Memorized Proficiency. Sufficient comprehension to understand a 

number of memorized utterances in areas of immediate needs. Slight increase in 

utterance length understood but requires frequent long pauses between understood 

phrases and repeated requests on the listener's part for repetition. Understands 

with reasonable accuracy only when this involves short memorized utterances 

formulae. Utterances understood are relatively short in length. Misunderstandings 

arise due to ignoring or inaccurately hearing sounds or word endings (both 

inflectional and non-inflectional), distorting the original meaning. Can understand 

only with difficulty even such people as teachers who are used to speaking with 

non-native speakers. Can understand best those statements where context strongly 

supports the utterance's meaning. Gets some main ideas. (Has been abbreviated LO+ in some nonautomated applications.) 

10 Listening, Elementary Proficiency. Sufficient comprehension to understand 

utterances about basic survival needs and minimum courtesy and travel 

requirements. In areas of immediate need or on very familiar topics, can 

understand simple questions and answers, simple statements and very simple 

face-to-face conversations in a standard dialect. These must often be delivered 

more clearly than normal at a rate slower than normal, with frequent repetitions or 

paraphrase (that is, by a native used to dealing with foreigners). Once learned, 

these sentences can be varied for similar level vocabulary and grammar and still 

be understood. In the majority of utterances, misunderstandings arise due to 

overlooked or misunderstood syntax and other grammatical clues. Comprehension 

vocabulary inadequate to understand anything but the most elementary needs. 

Strong interference from the candidate's native language occurs. Little precision 

in the information understood due to the tentative state of passive grammar and 

lack of vocabulary. Comprehension areas include basic needs such as: meals, 

lodging, transportation, time and simple directions (including both route 

instructions and orders from customs officials, policemen, etc.). Understands 

main ideas. (Has been abbreviated L-1 in some nonautomated applications.) 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LISTENING PROFICIENCY 

Code Name/Explanation 

16 Listening, Elementary Proficiency, Plus. Sufficient comprehension to understand 

short conversations about all survival needs and limited social demands. 

Developing flexibility evident in understanding into a range of circumstances 

beyond immediate survival needs. Shows spontaneity in understanding by speed, 

although consistency of understanding uneven. Limited vocabulary range 

necessitates repetition for understanding. Understands more common time forms 

and most question forms, some word order patterns, but miscommunication still 

occurs with more complex patterns. Cannot sustain understanding of coherent 

structures in longer utterances or in unfamiliar situations. Understanding of 

descriptions and the giving of precise information is limited. Aware of basic 

cohesive features, e.g., pronouns, verb inflections, but many are unreliably 

understood, especially if less immediate in reference. Understanding is largely 

limited to a series of short, discrete utterances. Still has to ask for utterances to be 

repeated. Some ability to understand facts. (Has been abbreviated L-1+ in some 

nonautomated applications.) 

20 Listening, Limited Working Proficiency. Sufficient comprehension to understand 

conversations on routine social demands and limited job requirements. Able to 

understand face-to-face speech in a standard dialect, delivered at a normal rate 

with some repetition and rewording, by a native speaker not used to dealing with 

foreigners, about everyday topics, common personal and family news, wellknown current events, routine office matters through descriptions and narration 

about current, past and future events; can follow essential points of discussion or 

speech at an elementary level on topics in his/her special professional field. Only 

understands occasional words and phrases of statements made in unfavorable 

conditions, for example through loudspeakers outdoors. Understands factual 

content. Native language causes less interference in listening comprehension. 

Able to understand the facts, i.e., the lines but not between or beyond the lines. 

(Has been abbreviated L-2 in some nonautomated applications.) 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LISTENING PROFICIENCY 

Code Name/Explanation 

26 Listening, Limited Working Proficiency, Plus. Sufficient comprehension to 

understand most routine social demands and most conversations on work 

requirements as well as some discussions on concrete topics related to particular 

interests and special fields of competence. Often shows remarkable ability and 

ease of understanding, but under tension or pressure may breakdown. Candidate 

may display weakness or deficiency due to inadequate vocabulary base or less 

than secure knowledge of grammar and syntax. Normally understands general 

vocabulary with some hesitant understanding of everyday vocabulary still evident. 

Can sometimes detect emotional overtones. Some ability to understand 

implications. (Has been abbreviated L-2+ in some nonautomated applications.) 

30 Listening, General Professional Proficiency. Able to understand the essentials of 

all speech in a standard dialect including technical discussions within a special 

field. Has effective understanding of face-to-face speech, delivered with normal 

clarity and speed in a standard dialect, on general topics and areas of special 

interest; understands hypothesizing and supported opinions. Has broad enough 

vocabulary that rarely has to ask for paraphrasing or explanation. Can follow 

accurately the essentials of conversations between educated native speakers, 

reasonably clear telephone calls, radio broadcasts, news stories similar to wire 

service reports, oral reports, some oral technical reports and public addresses on 

non-technical subjects; can understand without difficulty all forms of standard 

speech concerning a special professional field. Does not understand native 

speakers if they speak very quickly or use some slang or dialect. Can often detect 

emotional overtones. Can understand implications. (Has been abbreviated L-3 in 

some nonautomated applications.) 

36 Listening, General Professional Proficiency, Plus. Comprehends most of the 

content and intent of a variety of forms and styles of speech pertinent to 

professional needs, as well as general topics and social conversation. Ability to 

comprehend many sociolinguistic and cultural references. However, may miss 

some subtleties and nuances. Increased ability to comprehend unusually complex 

structures in lengthy utterances and to comprehend many distinctions in language 

tailored for different audiences. Increased ability to understand native speakers 

talking quickly, using nonstandard dialect or slang; however, comprehension not 

complete. Can discern some relationships among sophisticated listening materials 

in the context of broad experience. Can follow some unpredictable turns of 

thought readily in, for example, informal and formal speeches covering editorial, 

conjectural, and literary materials in subject matter areas directed to the general 

listener. (Has been abbreviated L-3+ in some nonautomated applications.) 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LISTENING PROFICIENCY 

Code Name/Explanation 

40 Listening, Advanced Professional Proficiency. Able to understand all forms and 

styles of speech pertinent to professional needs. Able to understand fully all 

speech with extensive and precise vocabulary, subtleties and nuances in all 

standard dialects on any subject relevant to professional needs within the range of 

his/her experience, including social conversations; all intelligible broadcasts and 

telephone calls; and many kinds of technical discussions and discourse. 

Understands language specifically tailored (including persuasion, representation, 

counseling, and negotiating) to different audiences. Able to understand the 

essentials of speech in some nonstandard dialects. Has difficulty in understanding 

extreme dialect and slang, also in understanding speech in unfavorable conditions, 

for example through bad loudspeakers outdoors. Can discern relationships among 

sophisticated listening materials in the context of broad experience. Can follow 

unpredictable turns of thought readily in, for example, informal and formal speech 

covering editorial, conjectural, and literary materials in subject matter areas 

directed to the general listener. (Has been abbreviated L-4 in some nonautomated 

applications.) 

46 Listening, Advanced Professional Proficiency, Plus. Increased ability to 

understand extremely difficult and abstract speech as well as ability to understand 

all forms and styles of speech pertinent to professional needs, including social 

conversations. Increased ability to comprehend native speakers using extreme 

nonstandard dialects and slang as well as to understand speech in unfavorable 

conditions. Strong sensitivity to sociolinguistic and cultural references. Accuracy 

is close to that of the well-educated native listener but still not equivalent. (Has 

been abbreviated L-4+ in some nonautomated applications.) 

50 Listening, Functionally Native Proficiency. Comprehension equivalent to that of 

the well-educated native listener. Able to understand fully all forms and styles of 

speech intelligible to the well-educated native listener, including a number of 

regional and illiterate dialects, highly colloquial speech and conversations and 

discourse distorted by marked interference from other noise. Able to understand 

how natives think as they create discourse. Able to understand extremely difficult 

and abstract speech. (Has been abbreviated L-5 in some nonautomated 

applications.) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LOCALITY ADJUSTMENT 

Definition: ADJUSTED BASIC PAY minus BASIC PAY. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: ADJUSTED BASIC PAY, BASIC PAY, PRIOR LOCALITY 

ADJUSTMENT 

Format: 5N 

Note: 

This difference represents the value of an employee’s locality payment, special rate 

supplement, or equivalent payment. If an employee is not entitled to any such payment, 

leave blank. For example, an employee receiving a retained rate under the General Schedule 

pay system is not entitled to either a special rate supplement or a locality payment. The 

amount is right justified with leading zeros. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LOCALITY PAY AREA 

Definition: The identification of an area for purposes of locality-based 

comparability payments. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Voluntary. 

Cross-Reference: COMBINED STATISTICAL AREA, CORE BASED 

STATISTICAL AREA. Code set is used by PRIOR 

LOCALITY PAY AREA. 

Format: AA 

Note: 

Locality pay areas are usually, but not necessarily, coextensive with combined statistical 

areas (CSA's) and core based statistical areas (CBSA's). 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LOCALITY PAY AREA 

Code Name/Explanation 

AT Atlanta. The area is the same as that of COMBINED STATISTICAL AREA 

code 122 (Atlanta-Sandy Springs-Gainesville, GA-AL). 

BO Boston. The area is the same as that of COMBINED STATISTICAL AREA code 

148 (Boston-Worcester-Manchester, MA-RI-NH), plus Barnstable County, MA, 

and the towns of Berwick, Eliot, Kittery, South Berwick, and York in York 

County, ME. 

BU Buffalo. The area is the same as that of COMBINED STATISTICAL AREA 

code 160 (Buffalo-Niagara-Cattaraugus, NY). 

CH Chicago. The area is the same as that of COMBINED STATISTICAL AREA 

code 176 (Chicago-Naperville-Michigan City, IL-IN-WI). 

CI Cincinnati. The area is the same as that of COMBINED STATISTICAL AREA 

code 178 (Cincinnati-Middletown-Wilmington, OH-KY-IN). 

CL Cleveland. The area is the same as that of COMBINED STATISTICAL AREA 

code 184 (Cleveland-Akron-Elyria, OH). 

CO Columbus. The area is the same as that of COMBINED STATISTICAL AREA 

code 198 (Columbus-Marion-Chillicothe, OH). 

DA Dallas. The area is the same as that of COMBINED STATISTICAL AREA code 

206 (Dallas-Fort Worth, TX). 

DG Dayton. The area is the same as that of COMBINED STATISTICAL AREA 

code 212 (Dayton-Springfield-Greenville, OH). 

DN Denver. The area is the same as that of COMBINED STATISTICAL AREA 

code 216 (Denver-Aurora-Boulder, CO), plus CORE BASED STATISTICAL 

AREA code 22660 (Fort Collins-Loveland, CO). 

DT Detroit. The area is the same as that of COMBINED STATISTICAL AREA code 

220 (Detroit-Warren-Flint, MI), plus Lenawee County, MI. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LOCALITY PAY AREA 

Code Name/Explanation 

HA Hartford. The area is the same as that of COMBINED STATISTICAL AREA 

code 278 (Hartford-West Hartford-Willimantic, CT), plus CORE BASED 

STATISTICAL AREA code 44140 (Springfield, MA) and New London County, 

CT. 

HO Houston. The area is the same as that of COMBINED STATISTICAL AREA 

code 288 (Houston-Baytown-Huntsville, TX). 

HU Huntsville. The area is the same as that of COMBINED STATISTICAL AREA 

code 290 (Huntsville-Decatur, AL). 

IN Indianapolis. The area is the same as that of COMBINED STATISTICAL AREA 

code 294 (Indianapolis-Anderson-Columbus, IN), plus Grant County, IN. 

LA Los Angeles. The area is the same as that of COMBINED STATISTICAL AREA 

code 348 (Los Angeles-Long Beach-Riverside, CA), plus CORE BASED 

STATISTICAL AREA code 42060 (Santa Barbara-Santa Maria-Goleta, CA) and 

all of Edwards Air Force Base, CA. 

MI Miami. The area is the same as that of CORE BASED STATISTICAL AREA 

code 33100 (Miami-Fort Lauderdale-Pompano Beach, FL), plus Monroe County, 

FL. 

ML Milwaukee. The area is the same as that of COMBINED STATISTICAL AREA 

code 376 (Milwaukee-Racine-Waukesha, WI). 

MN Minneapolis. The area is the same as that of COMBINED STATISTICAL AREA 

code 378 (Minneapolis-St. Paul-St. Cloud, MN-WI). 

NY New York. The area is the same as that of COMBINED STATISTICAL AREA 

code 408 (New York-Newark-Bridgeport, NY-NJ-CT-PA), plus Monroe County, 

PA, and Warren County, NJ. 

PH Philadelphia. The area is the same as that of COMBINED STATISTICAL AREA 

code 428 (Philadelphia-Camden-Vineland, PA-NJ-DE-MD), plus Kent County, 

DE, Atlantic County, NJ, and Cape May County, NJ. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LOCALITY PAY AREA 

Code Name/Explanation 

PI Pittsburgh. The area is the same as that of COMBINED STATISTICAL AREA 

code 430 (Pittsburgh-New Castle, PA). 

PO Portland. The area is the same as that of CORE BASED STATISTICAL AREA 

code 38900 (Portland-Vancouver-Beaverton, OR-WA), plus Marion County, OR, 

and Polk County, OR. 

PX Phoenix. The area is the same as that of CORE BASED STATISTICAL AREA 

code 38060 (Phoenix-Mesa-Scottsdale, AZ). 

RA Raleigh. The area is the same as that of COMBINED STATISTICAL AREA 

code 450 (Raleigh-Durham-Cary, NC), plus CORE BASED STATISTICAL 

AREA code 22180 (Fayetteville, NC) and CORE BASED STATISTICAL AREA 

code 24140 (Goldsboro, NC) and the Butner Federal Correctional Complex (in 

Durham and Granville Counties, NC). 

RI Richmond. The area is the same as that of CORE BASED STATISTICAL AREA 

code 40060 (Richmond, VA). 

SA Sacramento. The area is the same as that of COMBINED STATISTICAL AREA 

code 472 (Sacramento--Arden-Arcade--Yuba City, CA-NV), plus Carson City, 

NV. 

SD San Diego. The area is the same as that of CORE BASED STATISTICAL 

AREA code 41740 (San Diego-Carlsbad-San Marcos, CA). 

SJ San Jose. The area is the same as that of COMBINED STATISTICAL AREA 

code 488 (San Jose-San Francisco-Oakland, CA), plus CORE BASED 

STATISTICAL AREA code 41500 (Salinas, CA) and San Joaquin County, CA. 

ST Seattle. The area is the same as that of COMBINED STATISTICAL AREA code 

500 (Seattle-Tacoma-Olympia, WA), plus Whatcom County, WA. 

WA Washington, DC. The area is the same as that of COMBINED STATISTICAL 

AREA code 548 (Washington-Baltimore-Northern Virginia, DC-MD-VA-WV) 

and COMBINED STATISTICAL AREA code 564 (York-Hanover-Gettysburg, 

PA), plus CORE BASED STATISTICAL AREA code 25180 (HagerstownMartinsburg, MD-WV), and King George County, VA. 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

LOCALITY PAY AREA 

Code Name/Explanation 

ZX Rest of the Contiguous United States. The area consists of those portions of the 

48 contiguous states and the District of Columbia not located in another locality 

pay area. 

ZZ Not in a Locality Pay Area 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Definition: The specific personnel action used to create or change a 

civilian personnel record. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: PAY STATUS. Code set is used by NATURE OF ACTION 

(2) and NATURE OF ACTION BEING CORRECTED. 

Format: 3N 

Note: 

The standard abbreviation for a code (as found in The Guide to Processing Personnel 

Actions, which is available at Internet address http://www.opm.gov/feddata/persdoc.asp) is 

shown in parentheses after the name/explanation. 

Select 

• General (0xx) 

• Appointments (1xx) 

• Returns to Duty from Nonpay Status (2xx) 

• Separations from Employment (3xx) 

• Placements in Nonpay/Nonduty (4xx) 

• Conversions to Appointments (5xx) 

• Position Changes, Extensions, and Other Changes (6xx-7xx) 

• Pay, Awards, and Miscellaneous Actions (8xx) 

• Reserved for Agencies' Internal Use (9xx) 

.
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

GENERAL 

001 Cancellation. (Cancellation) 

002 Correction. (Correction) 

APPOINTMENTS 

100 Career Appointment. (Career Appt) 

101 Career-Conditional Appointment. (Career-Cond Appt) 

107 Emergency Appointment. (Emergency Appt) 

108 Term Appointment Not-to-exceed (date). (Term Appt NTE (date)) 

115 Appointment Not-to-exceed (date). (Appt NTE (date)) 

120 Overseas Limited Appointment. (O/S Ltd Appt) 

122 Overseas Limited Appointment Not-to-exceed (date). (O/S Ltd Appt NTE (date)) 

124 Appointment-Status Quo. (Appt-Status Quo) 

130 Transfer. (Transfer) 

132 Mass Transfer. (Mass Transfer) 

140 Reinstatement-Career. (Reins-Career) 

141 Reinstatement-Career-Conditional. (Reins-Career-Cond) 

142 Senior Executive Service Career Appointment. (SES Career Appt) 

143 Reinstatement-Senior Executive Service Career. (Reins-SES Career) 

145 Transfer-Senior Executive Service Career. (Transfer SES Career) 

146 Senior Executive Service Noncareer Appointment. (SES Noncareer Appt) 

147 Transfer-Senior Executive Service Noncareer. (Transfer SES Noncareer) 

148 Senior Executive Service Limited Term Appointment Not-to-exceed (date). (SES 

Ltd Term Appt NTE (date)) 

149 Senior Executive Service Limited Emergency Appointment Not-to-exceed (date). 

(SES Ltd Emergency Appt NTE (date)) 

170 Excepted Appointment. (Exc Appt) 

171 Excepted Appointment Not-to-exceed (date). (Exc Appt NTE (date)) 

190 Provisional Appointment Not-to-exceed (date). (Provisional Appt NTE (date)) 

198 Interim Appointment in Nonduty Status. (Interim Appt in Nonduty Status) 

199 Interim Appointment. (Interim Appt) 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

RETURNS TO DUTY FROM NONPAY STATUS 

280 Placement in Pay Status. (Placement in Pay Status) 

292 Return to Duty. (RTD) 

293 Return to Pay Status. (Return to Pay Status) 

SEPARATIONS FROM EMPLOYMENT 

300 Retirement-Mandatory. (Retirement-Mandatory) 

301 Retirement-Disability. (Retirement-Disability) 

302 Retirement-Voluntary. (Retirement-Voluntary) 

303 Retirement-Special Option. (Retirement-Special Option) 

304 Retirement-In Lieu of Involuntary Action. (Retirement-ILIA) 

312 Resignation-In Lieu of Involuntary Action. (Resignation-ILIA) 

317 Resignation. (Resignation) 

330 Removal. (Removal) 

350 Death. (Death) 

351 Termination-Sponsor Relocating. (Termination-Sponsor Relocating) 

352 Termination-Appointment in (agency). (Termination-Appt in (agency)) 

353 Separation-US. (Separation-US) 

355 Termination-Expiration of Appointment. (Termination-Exp of Appt) 

356 Separation-RIF. (Separation-RIF) 

357 Termination. (Termination) 

385 Termination during prob/trial period. (Termination during prob/trial period) 

390 Separation-Appt In (name of entity). (Separation-Appt In (name of entity)) 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

PLACEMENTS IN NONPAY/NONDUTY 

430 Placement in Nonpay Status. (Placement in Nonpay Status) 

450 Suspension Not-to-exceed (date). (Suspension NTE (date)) 

452 Suspension-Indefinite. (Suspension-Indefinite) 

460 Leave Without Pay Not-to-exceed (date). (LWOP NTE (date)) 

471 Furlough. (Furlough) 

472 Furlough Not-to-exceed (date). (Furlough NTE (date)) 

473 Leave Without Pay-US. (LWOP-US) 

480 Sabbatical Not-to-exceed (date). (Sabbatical NTE (date)) 

CONVERSIONS TO APPOINTMENTS 

500 Conversion to Career Appointment. (Conv to Career Appt) 

501 Conversion to Career-Conditional Appointment. (Conv to Career-Cond Appt) 

507 Conversion to Emergency Appointment. (Conv to Emergency Appt) 

508 Conversion to Term Appointment Not-to-exceed (date). (Conv to Term Appt 

NTE (date)) 

515 Conversion to Appointment Not-to-exceed (date). (Conv to Appt NTE (date)) 

520 Conversion to Overseas Limited Appointment. (Conv to O/S Ltd Appt) 

522 Conversion to Overseas Limited Appointment Not-to-exceed (date). (Conv to O/S 

Ltd Appt NTE (date)) 

524 Conversion to Appointment-Status Quo. (Conv to Appt-Status Quo) 

540 Conversion to Reinstatement-Career. (Conv to Reins-Career) 

541 Conversion to Reinstatement-Career-Conditional. (Conv to Reins-Career-Cond) 

542 Conversion to Senior Executive Service Career Appointment. (Conv to SES 

Career Appt) 

543 Conversion to Reinstatement-Senior Executive Service Career. (Conv to ReinsSES Career) 

546 Conversion to Senior Executive Service Noncareer Appointment. (Conv to SES 

Noncareer Appt) 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

548 Conversion to Senior Executive Service Limited Term Appointment Not-toexceed (date). (Conv to SES Ltd Term Appt NTE (date)) 

549 Conversion to Senior Executive Service Limited Emergency Appointment Not-toexceed (date). (Conv to SES Ltd Emergency Appt NTE (date)) 

570 Conversion to Excepted Appointment. (Conv to Exc Appt) 

571 Conversion to Excepted Appointment Not-to-exceed (date). (Conv to Exc Appt 

NTE (date)) 

590 Conversion to Provisional Appointment Not-to-exceed (date). (Conv to 

Provisional Appt NTE (date)) 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

POSITION CHANGES, EXTENSIONS, AND OTHER CHANGES 

600 Code is for use by the Federal Aviation Administration (Department of 

Transportation) only. 

601 ATC Certification. Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

602 ATC Transfer. Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

603 ATC Transfer NTE. Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

604 Termination of ATC Transfer NTE. Code is for use by the Federal Aviation 

Administration (Department of Transportation) only. 

605 Extension of ATC Transfer NTE. Code is for use by the Federal Aviation 

Administration (Department of Transportation) only. 

606 Short-Term Incentive. Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

607 Long-Term Incentive. Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

608 Reassignment Bonus. Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

609 Code is for use by the Federal Aviation Administration (Department of 

Transportation) only. 

610 Code is for use by the Federal Aviation Administration (Department of 

Transportation) only. 

611 Reassignment NTE (date). Code is for use by the Department of the Air Force, 

Department of the Army, Department of Defense, and Department of the Navy 

only. 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

612 Ext of Reassignment NTE (date). Code is for use by the Department of the Air 

Force, Department of the Army, Department of Defense, and Department of the 

Navy only. 

613 Term of Reassignment NTE (date). Code is for use by the Department of the Air 

Force, Department of the Army, Department of Defense, and Department of the 

Navy only. 

702 Promotion. (Promotion) 

703 Promotion Not-to-exceed (date). (Promotion NTE (date)) 

713 Change to Lower Grade, Level or Band. 

721 Reassignment. (Reassignment) 

730 Detail NTE (Date). Code is valid for submission to the Enterprise Human 

Resources Integration (EHRI) system. Code is not valid for submission to the 

Central Personnel Data File (CPDF). 

731 Ext Detail NTE (Date). Code is valid for submission to the Enterprise Human 

Resources Integration (EHRI) system. Code is not valid for submission to the 

Central Personnel Data File (CPDF). 

732 Term of Detail NTE (Date). Code is valid for submission to the Enterprise 

Human Resources Integration (EHRI) system. Code is not valid for submission to 

the Central Personnel Data File (CPDF). 

740 Position Change. (Psn Chg) 

741 Position Change Not-to-exceed (date). (Psn Chg NTE (date)) 

750 Continuance Not-to-exceed (date). (Continuance NTE (date)) 

755 Exception to RIF Release. (Exception to RIF Release) 

760 Extension of Appointment Not-to-exceed (date). (Ext of Appt NTE (date)) 

762 Extension of Senior Executive Service Limited Appointment Not-to-exceed 

(date). (Ext of SES Limited Appt NTE (date)) 

765 Extension of Term Appointment Not-to-exceed (date). (Ext of Term Appt NTE 

(date)) 

769 Extension of Promotion Not-to-exceed (date). (Ext of Promotion NTE (date)) 

770 Extension of Position Change Not-to-exceed (date). (Ext of Psn Chg NTE (date)) 

772 Extension of Furlough Not-to-exceed (date). (Ext of Furlough NTE (date)) 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

773 Extension of Leave Without Pay Not-to-exceed (date). (Ext of LWOP NTE 

(date)) 

780 Name Change from (previous name). (Name Chg from (previous name)) 

781 Change in Work Schedule. (Chg in Work Schedule) 

782 Change in Hours. (Chg in Hours) 

790 Realignment. (Realignment) 

792 Change in Duty Station. (Chg in Duty Station) 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

PAY, AWARDS, AND MISCELLANEOUS ACTIONS 

800 Change in Data Element. (Chg in Data Element) 

803 Change in Retirement Plan. (Chg in Retirement Plan) 

805 Elected Full Living Benefits. (Elected Full Living Benefits) 

806 Elected Partial Living Benefits. (Elected Partial Living Benefits) 

810 Chg in Diff 

815 Recruitment Incentive 

816 Relocation Incentive 

817 Student Loan Repayment 

818 Administratively Uncontrollable Overtime. (AUO) 

819 Availability Pay. (Availability Pay) 

825 Separation Incentive. (Separation Incentive) 

826 Redesignation Bonus. Code is for use by the National Aeronautics and Space 

Administration only. 

827 Retention Incentive 

840 Individual Cash Award Rating Based. (Individual Cash Award RB)

841 Group Award – 5 U.S.C. Ch 45. (Group Award – 5 U.S.C. Ch 45) 

842 Individual Suggestion/Invention Award. (Individual Suggestion/Invention 

Award) 

843 Group Suggestion/Invention Award. (Group Suggestion/Invention Award)

844 Foreign Language Award. (Foreign Language Award)

845 Travel Savings Incentives. (Travel Savings Incentives) 

846 Individual Time-Off Award. (Individual Time-Off Award) 

847 Group Time-Off Award. (Group Time-Off Award) 

848 Referral Bonus. 

849 Individual Cash Award Not Rating Based. (Individual Cash Award NRB) 

850 MD/DDS Special Pay. (MD/DDS Special Pay) 

855 Head Nurse Pay. (Head Nurse Pay) 

866 Termination of Grade Retention. (Termination of Grade Retention) 

867 Interim Within Grade Increase. (Interim WGI) 

868 Termination of Interim Within Grade Increase. (Termination of Interim WGI) 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

871 Exemplary Performance Award (Exemplary Performance Award). Code is for 

use by the Civilian Intelligence Personnel Management System (CIPMS) 

(Department of the Air Force, Department of the Army, Department of Defense, 

and Department of the Navy) only. 

878 Presidential Rank Award. 

879 Senior Executive Service Performance Award. (SES Performance Award) 

880 Change in Tenure Group. (Chg in Tenure Group) 

881 Federal Employees Group Life Insurance Change. (FEGLI Chg) 

882 Change in Service Computation Date. (Chg in SCD) 

883 Change in Veteran Preference for reduction in force. (Chg in Vet Pref-RIF) 

885 Lump Sum Performance Payment Rating Based – In Lieu of Pay Adjustment. 

(Lump Sum Performance Payment RB-ILPA) 

886 Lump Sum Performance Payment Rating Based – Not in Lieu of Pay Adjustment. 

(Lump Sum Performance Payment RB-NILPA) 

887 Lump Sum Performance Payment Not Rating Based. (Lump Sum Performance 

Payment NRB) 

888 Denial of Within Grade Increase. (Denial of WGI) 

889 Group Award – Other than 5 U.S.C. Ch 45. (Group Award – Other than 5 U.S.C. 

Ch 45) 

890 Miscellaneous Pay Adjustment. (Misc Pay Adj) 

891 Performance-based Pay Increase Provided on Regular Cycle. (Reg Perf Pay) 

892 Performance-based Pay Increase Provided on Irregular Basis. (Irreg Perf Pay) 

893 Within-range Increase Provided on Regular Cycle. (Reg WRI) 

894 General Market or Structural Pay Adjustment. (Gen Adj) 

896 Group-based Pay Increase. (Group Inc) 

897 Within-range Reduction. (Pay Reduct) 

899 Step Adjustment. (Step Adj) 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (1) 

Code Name/Explanation 

RESERVED FOR AGENCIES' INTERNAL USE 

Codes 900-999 are reserved for agencies' internal use and are not valid for 

submission to the Central Personnel Data File (CPDF). 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION (2) 

Definition: The specific personnel action used to create or change a 

civilian personnel record. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses NATURE OF ACTION (1) code set. 

Format: 3N 

Note: 

This data element is used when a second action with the same effective date is processed on 

the same Standard Form 50. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

NATURE OF ACTION BEING CORRECTED 

Definition: The NATURE OF ACTION, previously submitted to the 

Central Personnel Data File, that is being corrected. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: Uses NATURE OF ACTION (1) code set. 

Format: 3N 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Definition: An employee's occupational series. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: FUNCTIONAL CLASSIFICATION, OCCUPATIONAL 

CATEGORY. Code set is used by PRIOR OCCUPATION. 

Format: 4N 

Note: 

Column O. The occupational category to which an occupational series belongs is shown 

under the column labeled O (for Occupational Category). See OCCUPATIONAL 

CATEGORY for code explanations. 

Column F. A functional classification is required for professional occupational series 

pertaining to scientists or engineers. An "X" under the column labeled F (for Functional 

Classification) indicates that a functional classification is required. See FUNCTIONAL 

CLASSIFICATION for codes and explanations. 

Both white collar (0001 through 2299) and blue collar (2501 through 9999) occupational 

series are described in the Handbook of Occupational Groups and Families, which is 

available at Internet address http://www.opm.gov/fedclass/html/gsclass.asp. 
(2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Select 

♦ White Collar (Occupational Series 0001 through 2299) 

 Miscellaneous Occupations (00xx) 

 Social Science, Psychology, and Welfare (01xx) 

 Human Resources Management (02xx) 

 General Administrative, Clerical, and Office Services (03xx) 

 Natural Resources Management and Biological Sciences (04xx) 

 Accounting and Budget (05xx) 

 Medical, Hospital, Dental, and Public Health (06xx) 

 Veterinary Medical Science (07xx) 

 Engineering and Architecture (08xx) 

 Legal and Kindred (09xx) 

 Information and Arts (10xx) 

 Business and Industry (11xx) 

 Copyright, Patent, and Trademark (12xx) 

 Physical Sciences (13xx) 

 Library and Archives (14xx) 

 Mathematics and Statistics (15xx) 

 Equipment, Facilities, and Services (16xx) 

 Education (17xx) 

 Investigation (18xx) 

 Quality Assurance, Inspection, and Grading (19xx) 

 Supply (20xx) 

 Transportation (21xx) 

 Information Management (22xx) 

(continued) 
(3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Select (continued) 

♦ Blue Collar (Occupational Series 2501 through 9999) 

 Wire Communications Equipment Installation and Maintenance (25xx) 

 Electronic Equipment Installation and Maintenance (26xx) 

 Electrical Installation and Maintenance (28xx) 

 Fabric and Leather Work (31xx) 

 Instrument Work (33xx) 

 Machine Tool Work (34xx) 

 General Services and Support Work (35xx) 

 Structural and Finishing Work (36xx) 

 Metal Processing (37xx) 

 Metal Work (38xx) 

 Motion Picture, Radio, Television, and Sound Equipment Operation (39xx) 

 Lens and Crystal Work (40xx) 

 Painting and Paperhanging (41xx) 

 Plumbing and Pipefitting (42xx) 

 Pliable Materials Work (43xx) 

 Printing (44xx) 

 Wood Work (46xx) 

 General Maintenance and Operations Work (47xx) 

 General Equipment and Maintenance (48xx) 

 Plant and Animal Work (50xx) 

 Miscellaneous Occupations (52xx) 

 Industrial Equipment Maintenance (53xx) 

 Industrial Equipment Operation (54xx) 

(continued) 
(4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Select (continued) 

♦ Blue Collar (Occupational Series 2501 through 9999) (continued) 

 Transportation/Mobile Equipment Operation (57xx) 

 Transportation/Mobile Equipment Maintenance (58xx) 

 Ammunition, Explosives, and Toxic Materials Work (65xx) 

 Armament Work (66xx) 

 Warehousing and Stock Handling (69xx) 

 Packing and Processing (70xx) 

 Laundry, Dry Cleaning, and Pressing (73xx) 

 Food Preparation and Serving (74xx) 

 Personal Services (76xx) 

 Fluid Systems Maintenance (82xx) 

 Engine Overhaul (86xx) 

 Aircraft Overhaul (88xx) 

 Film Processing (90xx) 

 Vessel Jobs Excluded from the Federal Wage System (99xx) 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

WHITE COLLAR (Occupational Series 0001 through 2299) 

MISCELLANEOUS OCCUPATIONS 

0006 A Correctional Institution Administration 

0007 O Correctional Officer 

0011 A Bond Sales Promotion 

0018 A Safety and Occupational Health Management 

0019 T Safety Technician 

0020 P X Community Planning 

0021 T Community Planning Technician 

0023 A Outdoor Recreation Planning 

0025 8 Park Ranger 

0028 A Environmental Protection Specialist 

0029 T Environmental Protection Assistant 

0030 A Sports Specialist 

0050 A Funeral Directing 

0060 P Chaplain 

0062 A Clothing Design 

0072 1 Fingerprint Identification 

0080 A Security Administration 

0081 O Fire Protection and Prevention 

0082 O United States Marshal 

0083 O Police 

0084 O Nuclear Materials Courier 

0085 O Security Guard 

0086 C Security Clerical and Assistance 

0090 T Guide 

0095 P Foreign Law Specialist 

0099 O General Student Trainee 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

SOCIAL SCIENCE, PSYCHOLOGY, AND WELFARE 

0101 P X Social Science 

0102 T Social Science Aid and Technician 

0105 A Social Insurance Administration 

0106 A Unemployment Insurance 

0107 A Health Insurance Administration 

0110 P X Economist 

0119 T Economics Assistant 

0130 P Foreign Affairs 

0131 P International Relations 

0132 A Intelligence 

0134 C Intelligence Aid and Clerk 

0135 P Foreign Agricultural Affairs 

0136 A International Cooperation 

0140 P X Manpower Research and Analysis 

0142 A Manpower Development 

0150 P X Geography 

0160 A Civil Rights Analysis 

0170 P X History 

0180 P X Psychology 

0181 T Psychology Aid and Technician 

0184 P X Sociology 

0185 P X Social Work 

0186 T Social Services Aid and Assistant 

0187 A Social Services 

0188 A Recreation Specialist 

0189 T Recreation Aid and Assistant 

0190 P X General Anthropology 

0193 P X Archeology 

0199 O Social Science Student Trainee 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

HUMAN RESOURCES MANAGEMENT 

0201 A Human Resources Management 

0203 5 Human Resources Assistance 

0241 A Mediation 

0243 A Apprenticeship and Training 

0244 A Labor-Management Relations Examining 

0249 A Wage and Hour Compliance 

0260 A Equal Employment Opportunity 

0299 O Human Resources Management Student Trainee 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

GENERAL ADMINISTRATIVE, CLERICAL, AND OFFICE SERVICES 

0301 A Miscellaneous Administration and Program 

0302 C Messenger 

0303 5 Miscellaneous Clerk and Assistant 

0304 C Information Receptionist 

0305 C Mail and File 

0309 C Correspondence Clerk 

0312 C Clerk-Stenographer and Reporter 

0313 C Work Unit Supervising 

0318 C Secretary 

0319 C Closed Microphone Reporter 

0322 C Clerk-Typist 

0326 7 Office Automation Clerical and Assistance 

0332 T Computer Operation 

[0334] A Computer Specialist. Occupation cancelled as of May 2001. 

0335 7 Computer Clerk and Assistant 

0340 A Program Management 

0341 A Administrative Officer 

0342 A Support Services Administration 

0343 A Management and Program Analysis 

0344 5 Management and Program Clerical and Assistance 

0346 A Logistics Management 

0347 A GAO Evaluator. Code is for use by the General Accounting Office only. 

Code is not valid for submission to the Central Personnel Data File. Code 

may be used for other documentation purposes. 

0350 C Equipment Operator 

0356 C Data Transcriber 

0357 C Coding 

0360 A Equal Opportunity Compliance 

0361 T Equal Opportunity Assistance 

0382 C Telephone Operating 

0390 T Telecommunications Processing 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

0391 

0392 

0394 

0399 

A 

T 

C 

O 

Telecommunications 

General Telecommunications 

Communications Clerical 

Administration and Office Support Student Trainee 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

NATURAL RESOURCES MANAGEMENT AND BIOLOGICAL 

SCIENCES 

0401 P X General Natural Resources Management and Biological Sciences 

0403 P X Microbiology 

0404 T Biological Science Technician 

0405 P X Pharmacology 

0408 P X Ecology 

0410 P X Zoology 

0413 P X Physiology 

0414 P X Entomology 

0415 P X Toxicology 

0421 T Plant Protection Technician 

0430 P X Botany 

0434 P X Plant Pathology 

0435 P X Plant Physiology 

0437 P X Horticulture 

0440 P X Genetics 

0454 P X Rangeland Management 

0455 T Range Technician 

0457 P X Soil Conservation 

0458 T Soil Conservation Technician 

0459 T Irrigation System Operation 

0460 P X Forestry 

0462 T Forestry Technician 

0470 P X Soil Science 

0471 P X Agronomy 

0480 P X Fish and Wildlife Administration 

0482 P X Fish Biology 

0485 P X Wildlife Refuge Management 

0486 P X Wildlife Biology 

0487 P X Animal Science 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

0499 O Biological Science Student Trainee 
 (12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

ACCOUNTING AND BUDGET 

0501 A Financial Administration and Program 

0503 5 Financial Clerical and Assistance 

0505 A Financial Management 

0510 P Accounting 

0511 P Auditing 

0512 P Internal Revenue Agent 

0525 4 Accounting Technician 

0526 A Tax Specialist 

0530 C Cash Processing 

0540 C Voucher Examining 

0544 7 Civilian Pay 

0545 7 Military Pay 

0560 A Budget Analysis 

0561 5 Budget Clerical and Assistance 

0570 A Financial Institution Examining. Code is for use by the Federal Deposit 

Insurance Corporation, Federal Reserve System, Office of the Comptroller of 

the Currency (Department of the Treasury), and Office of Thrift Supervision 

(Department of the Treasury) only. 

0580 A Credit Union Examiner. Code is for use by the National Credit Union 

Administration only. 

0592 5 Tax Examining 

0593 T Insurance Accounts 

0599 O Financial Management Student Trainee 
 (13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

MEDICAL, HOSPITAL, DENTAL, AND PUBLIC HEALTH 

0601 P X General Health Science 

0602 P X Medical Officer 

0603 A Physician's Assistant 

0605 P Nurse Anesthetist (Title 38). Code is for use by the Department of Veterans 

Affairs only. 

0610 P X Nurse 

0620 T Practical Nurse 

0621 T Nursing Assistant 

0622 T Medical Supply Aide and Technician 

0625 T Autopsy Assistant 

0630 P X Dietitian and Nutritionist 

0631 P X Occupational Therapist 

0633 P X Physical Therapist 

0635 P X Kinesiotherapy 

0636 T Rehabilitation Therapy Assistant 

0637 P X Manual Arts Therapist 

0638 P X Recreation/Creative Arts Therapist 

0639 P X Educational Therapist 

0640 T Health Aid and Technician 

0642 T Nuclear Medicine Technician 

0644 P X Medical Technologist 

0645 T Medical Technician 

0646 T Pathology Technician 

0647 T Diagnostic Radiologic Technologist 

0648 T Therapeutic Radiologic Technologist 

0649 T Medical Instrument Technician 

0650 T Medical Technical Assistant 

0651 T Respiratory Therapist 

0660 P X Pharmacist 

0661 T Pharmacy Technician 

0662 P X Optometrist 
 (14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

0664 T Restoration Technician 

0665 P X Speech Pathology and Audiology 

0667 T Orthotist and Prosthetist 

0668 P X Podiatrist 

0669 A Medical Records Administration 

0670 A Health System Administration 

0671 A Health System Specialist 

0672 T Prosthetic Representative 

0673 A Hospital Housekeeping Management 

0675 T Medical Records Technician 

0679 C Medical Support Assistance 

0680 P X Dental Officer 

0681 T Dental Assistant 

0682 T Dental Hygiene 

0683 T Dental Laboratory Aid and Technician 

0685 A Public Health Program Specialist 

0688 A Sanitarian 

0690 P X Industrial Hygiene 

0696 P X Consumer Safety 

0698 T Environmental Health Technician 

0699 O Medical and Health Student Trainee 
 (15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

VETERINARY MEDICAL SCIENCE 

0701 P X Veterinary Medical Science 

0704 T Animal Health Technician 

0799 O Veterinary Student Trainee 

ENGINEERING AND ARCHITECTURE 

0801 P X General Engineering 

0802 T Engineering Technical 

0803 P X Safety Engineering 

0804 P X Fire Protection Engineering 

0806 P X Materials Engineering 

0807 P X Landscape Architecture 

0808 P X Architecture 

0809 T Construction Control Technical 

0810 P X Civil Engineering 

0817 T Survey Technical 

[0818] T Engineering Drafting. Occupation cancelled as of May 2007. 

0819 P X Environmental Engineering 

0828 A Construction Analyst 

0830 P X Mechanical Engineering 

0840 P X Nuclear Engineering 

0850 P X Electrical Engineering 

0854 P X Computer Engineering 

0855 P X Electronics Engineering 

0856 T Electronics Technical 

0858 P X Biomedical Engineering 

0861 P X Aerospace Engineering 

0871 P X Naval Architecture 

0873 T Marine Survey Technical 

0880 P X Mining Engineering 

0881 P X Petroleum Engineering 
 (16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

0890 P X Agricultural Engineering 

0892 P X Ceramic Engineering 

0893 P X Chemical Engineering 

0894 P X Welding Engineering 

0895 T Industrial Engineering Technical 

0896 P X Industrial Engineering 

0898 O Engineering Trainee. Code is for use by the National Institute of Standards 

and Technology (Department of Commerce) only. 

0899 O Engineering and Architecture Student Trainee 
 (17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

LEGAL AND KINDRED 

0901 A General Legal and Kindred Administration 

0904 P Law Clerk 

0905 P General Attorney 

0920 A Estate Tax Examining 

0930 A Hearings and Appeals 

0935 P Adminstrative Law Judge. Code is for use with PAY PLAN code AL 

(Administrative Law Judges) only. 

0945 A Clerk of Court 

0950 A Paralegal Specialist 

0958 A Pension Law Specialist 

0962 T Contact Representative 

0963 T Legal Instruments Examining 

0965 A Land Law Examining 

0967 A Passport and Visa Examining 

0986 1 Legal Assistance 

0987 A Tax Law Specialist 

0991 A Worker's Compensation Claims Examining 

0993 A Railroad Retirement Claims Examining 

0996 A Veterans Claims Examining 

0998 7 Claims Assistance and Examining 

0999 O Legal Occupations Student Trainee. 
 (18) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

INFORMATION AND ARTS 

1001 2 General Arts and Information 

1008 A Interior Design 

1010 T Exhibits Specialist 

1015 P Museum Curator 

1016 T Museum Specialist and Technician 

1020 T Illustrating 

1021 C Office Drafting 

1035 A Public Affairs 

1040 A Language Specialist 

1046 C Language Clerical 

1051 A Music Specialist 

1054 A Theater Specialist 

1056 A Art Specialist 

1060 T Photography 

1071 A Audiovisual Production 

1082 A Writing and Editing 

1083 A Technical Writing and Editing 

1084 A Visual Information 

1087 5 Editorial Assistance 

1099 O Information and Arts Student Trainee 
 (19) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

BUSINESS AND INDUSTRY 

1101 6 General Business and Industry 

1102 P Contracting 

1103 A Industrial Property Management 

1104 A Property Disposal 

1105 T Purchasing 

1106 5 Procurement Clerical and Technician 

1107 5 Property Disposal Clerical and Technician 

1130 A Public Utilities Specialist 

1140 A Trade Specialist 

1144 A Commissary Management 

1145 A Agricultural Program Specialist 

1146 A Agricultural Marketing 

1147 A Agricultural Market Reporting 

1150 A Industrial Specialist 

1152 T Production Control 

1160 A Financial Analysis 

1163 A Insurance Examining 

1165 A Loan Specialist 

1169 A Internal Revenue Officer 

1170 A Realty 

1171 A Appraising 

1173 A Housing Management 

1176 A Building Management 

1199 O Business and Industry Student Trainee 
 (20) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

COPYRIGHT, PATENT, AND TRADEMARK 

1202 T Patent Technician 

1210 A Copyright 

1220 P X Patent Administration 

1221 P X Patent Adviser 

1222 P Patent Attorney 

1223 P X Patent Classifying 

1224 P X Patent Examining 

1226 P X Design Patent Examining 

1299 O Copyright and Patent Student Trainee 
 (21) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

PHYSICAL SCIENCES 

1301 P X General Physical Science 

1306 P X Health Physics 

1310 P X Physics 

1311 T Physical Science Technician 

1313 P X Geophysics 

1315 P X Hydrology 

1316 T Hydrologic Technician 

1320 P X Chemistry 

1321 P X Metallurgy 

1330 P X Astronomy and Space Science 

1340 P X Meteorology 

1341 T Meteorological Technician 

1350 P X Geology 

1360 P X Oceanography 

1361 A Navigational Information 

1370 P X Cartography 

1371 T Cartographic Technician 

1372 P X Geodesy 

1373 P X Land Surveying 

1374 T Geodetic Technician 

1380 P X Forest Products Technology 

1382 P X Food Technology 

1384 P X Textile Technology 

1386 P X Photographic Technology 

1397 A Document Analysis 

1398 O Physical Science Trainee. Code is for use by the National Institute of 

Standards and Technology (Department of Commerce) only. 

1399 O Physical Science Student Trainee 
 (22) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

LIBRARY AND ARCHIVES 

1410 P Librarian 

1411 T Library Technician 

1412 A Technical Information Services 

1420 P Archivist 

1421 1 Archives Technician 

1499 O Library and Archives Student Trainee 

MATHEMATICAL SCIENCES 

1501 P X General Mathematics and Statistics 

1510 P X Actuarial Science 

1515 P X Operations Research 

1520 P X Mathematics 

1521 T Mathematics Technician 

1529 P X Mathematical Statistics 

1530 P X Statistics 

1531 2 Statistical Assistant 

1541 T Cryptanalysis 

1550 P X Computer Science 

1598 O Mathematics or Computer Science Trainee. Code is for use by the National 

Institute of Standards and Technology (Department of Commerce) only. 

1599 O Mathematics and Statistics Student Trainee 
 (23) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

EQUIPMENT, FACILITIES, AND SERVICES 

1601 A Equipment, Facilities, and Services 

1603 C Equipment, Facilities, and Services Assistance 

1630 A Cemetery Administration Services 

1640 A Facility Operations Services 

1654 A Printing Services 

1658 A Laundry Operations Services 

1667 A Food Services 

1670 A Equipment Services 

1699 O Equipment and Facilities Management Student Trainee 

EDUCATION 

1701 P General Education and Training 

1702 3 Education and Training Technician 

1710 P Education and Vocational Training 

1712 A Training Instruction 

1715 A Vocational Rehabilitation 

1720 P Education Program 

1725 P Public Health Educator 

1730 P Education Research 

1740 P Education Services 

1750 P Instructional Systems 

1799 O Education Student Trainee 
 (24) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

INVESTIGATION 

1801 A General Inspection, Investigation, and Compliance 

1802 5 Compliance Inspection and Support 

1810 A General Investigating 

1811 A Criminal Investigating 

1812 A Game Law Enforcement 

1815 A Air Safety Investigating 

1816 A Immigration Inspection 

1822 A Mine Safety and Health 

1825 A Aviation Safety 

1831 A Securities Compliance Examining 

1850 A Agricultural Commodity Warehouse Examining 

1854 A Alcohol, Tobacco, and Firearms Inspection 

1862 T Consumer Safety Inspection 

1863 T Food Inspection 

1864 A Public Health Quarantine Inspection 

1881 A Customs and Border Protection Interdiction 

1884 O Customs Patrol Officer 

1889 A Import Specialist 

1890 A Customs Inspection 

1894 A Customs Entry and Liquidating 

1895 A Customs and Border Protection 

1896 O Border Patrol Agent 

1897 1 Customs Aid 

1899 O Investigation Student Trainee 

QUALITY ASSURANCE, INSPECTION, AND GRADING 

1910 A Quality Assurance 

1980 T Agricultural Commodity Grading 

1981 T Agricultural Commodity Aid 

1999 O Quality Inspection Student Trainee 
 (25) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

SUPPLY 

2001 2 General Supply 

2003 A Supply Program Management 

2005 7 Supply Clerical and Technician 

2010 A Inventory Management 

2030 A Distribution Facilities and Storage Management 

2032 A Packaging 

2050 A Supply Cataloging 

2091 C Sales Store Clerical 

2099 O Supply Student Trainee 

TRANSPORTATION 

2101 A Transportation Specialist 

2102 7 Transportation Clerk and Assistant 

2110 A Transportation Industry Analysis 

2121 A Railroad Safety 

2123 A Motor Carrier Safety 

2125 A Highway Safety 

2130 A Traffic Management 

2131 1 Freight Rate 

2135 T Transportation Loss and Damage Claims Examining 

2144 T Cargo Scheduling 

2150 A Transportation Operations 

2151 C Dispatching 

2152 A Air Traffic Control 

2154 T Air Traffic Assistance 

2161 A Marine Cargo 

2181 T Aircraft Operation 

2183 T Air Navigation 

2185 T Aircrew Technician 
 (26) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

2186 A Technical Systems Program Manager. Code is for use by the Federal 

Aviation Administration (Department of Transportation) only. 

2199 O Transportation Student Trainee 
 (27) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

INFORMATION TECHNOLOGY 

2210 A Information Technology Management 

2299 O Information Technology Student Trainee 
 (28) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

BLUE COLLAR (Occupational Series 2501 through 9999, 

Occupational Category B) 

WIRE COMMUNICATIONS EQUIPMENT INSTALLATION 

AND MAINTENANCE 

2501 Miscellaneous Wire Communications Equipment Installation and 

Maintenance 

2502 Telecommunications Mechanic 

2504 Wire Communications Cable Splicing 

2508 Communications Line Installing and Repairing 

ELECTRONIC EQUIPMENT INSTALLATION AND MAINTENANCE 

2601 Miscellaneous Electronic Equipment Installation and Maintenance 

2602 Electronic Measurement Equipment Mechanic 

2604 Electronics Mechanic 

2606 Electronic Industrial Controls Mechanic 

2608 Electronic Digital Computer Mechanic 

2610 Electronic Integrated Systems Mechanic 
 (29) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

ELECTRICAL INSTALLATION AND MAINTENANCE 

2801 Miscellaneous Electrical Installation and Maintenance 

2805 Electrician 

2810 High Voltage Electrician 

2854 Electrical Equipment Repairer 

2892 Aircraft Electrician 

FABRIC AND LEATHER WORK 

3101 Miscellaneous Fabric and Leather Work 

3103 Shoe Repairing 

3105 Fabric Working 

3106 Upholstering 

3111 Sewing Machine Operating 

3119 Broom and Brush Making 

INSTRUMENT WORK 

3301 Miscellaneous Instrument Work 

3306 Optical Instrument Repairing 

3314 Instrument Making 

3359 Instrument Mechanic 
 (30) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

MACHINE TOOL WORK 

3401 Miscellaneous Machine Tool Work 

3414 Machining 

3416 Toolmaking 

3417 Tool Grinding 

3428 Die Sinking 

GENERAL SERVICES AND SUPPORT WORK 

3501 Miscellaneous General Services and Support Work 

3502 Laboring 

3511 Laboratory Working 

3513 Coin/Currency Checking 

3515 Laboratory Support Working 

3543 Stevedoring 

3546 Railroad Repairing 

3566 Custodial Working 

STRUCTURAL AND FINISHING WORK 

3601 Miscellaneous Structural and Finishing Work 

3602 Cement Finishing 

3603 Masonry 

3604 Tile Setting 

3605 Plastering 

3606 Roofing 

3609 Floor Covering Installing 

3610 Insulating 

3611 Glazing 

3653 Asphalt Working 
 (31) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

METAL PROCESSING 

3701 Miscellaneous Metal Processing 

3702 Flame/Arc Cutting 

3703 Welding 

3705 Non-Destructive Testing 

3707 Metalizing 

3711 Electroplating 

3712 Heat Treating 

3716 Leadburning 

3725 Battery Repairing 

3727 Buffing and Polishing 

3735 Metal Phototransferring 

3736 Circuit Board Making 

3741 Furnace Operating 

3769 Shot Peening Machine Operating 
 (32) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

METAL WORK 

3801 Miscellaneous Metal Work 

3802 Metal Forging 

3806 Sheet Metal Mechanic 

3807 Structural/Ornamental Iron Working 

3808 Boilermaking 

3809 Mobile Equipment Metal Mechanic 

3816 Engraving 

3819 Airframe Jig Fitting 

3820 Shipfitting 

3833 Transfer Engraving 

3858 Metal Tank and Radiator Repairing 

3869 Metal Forming Machine Operating 

3872 Metal Tube Making, Installing, and Repairing 

MOTION PICTURE, RADIO, TELEVISION, AND SOUND EQUIPMENT 

OPERATION 

3901 Miscellaneous Motion Picture, Radio, Television, and Sound Equipment 

Operation 

3910 Motion Picture Projection 

3940 Broadcasting Equipment Operating 
 (33) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

LENS AND CRYSTAL WORK 

4001 Miscellaneous Lens and Crystal Work 

4005 Optical Element Working 

4010 Prescription Eyeglass Making 

PAINTING AND PAPERHANGING 

4101 Miscellaneous Painting and Paperhanging 

4102 Painting 

4103 Paperhanging 

4104 Sign Painting 

PLUMBING AND PIPEFITTING 

4201 Miscellaneous Plumbing and Pipefitting 

4204 Pipefitting 

4206 Plumbing 

4255 Fuel Distribution System Mechanic 

PLIABLE MATERIALS WORK 

4301 Miscellaneous Pliable Materials Work 

4351 Plastic Molding Equipment Operating 

4352 Composite/Plastic Fabricating 

4360 Rubber Products Molding 

4361 Rubber Equipment Repairing 

4370 Glassblowing 

4373 Molding 
 (34) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

PRINTING 

4401 Miscellaneous Printing and Reproduction 

4402 Bindery Working 

4403 Hand Composing 

4405 Film Assembling-Stripping 

4406 Letterpress Operating 

4413 Negative Engraving 

4414 Offset Photography 

4416 Platemaking 

4417 Offset Press Operating 

4419 Silk Screen Making and Printing 

4425 Photoengraving 

4440 Stereotype Platemaking 

4441 Bookbinding 

4445 Bank Note Designing 

4446 Bank Note Engraving 

4447 Sculptural Engraving 

4448 Siderographic Transferring 

4449 Electrolytic Intaglio Platemaking 

4450 Intaglio Die and Plate Finishing 

4454 Intaglio Press Operating 
 (35) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

WOOD WORK 

4601 Miscellaneous Woodwork 

4602 Blocking and Bracing 

4604 Wood Working 

4605 Wood Crafting 

4607 Carpentry 

4616 Patternmaking 

4639 Timber Working 

4654 Form Block Making 

GENERAL MAINTENANCE AND OPERATIONS WORK 

4701 Miscellaneous General Maintenance and Operations Work 

4714 Model Making 

4715 Exhibits Making/Modeling 

4716 Railroad Car Repairing 

4717 Boat Building and Repairing 

4737 General Equipment Mechanic 

4741 General Equipment Operating 

4742 Utility Systems Repairing-Operating 

4745 Research Laboratory Mechanic 

4749 Maintenance Mechanic 

4754 Cemetery Caretaking 
 (36) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

GENERAL EQUIPMENT MAINTENANCE 

4801 Miscellaneous General Equipment Maintenance 

4804 Locksmithing 

4805 Medical Equipment Repairing 

4806 Office Appliance Repairing 

4807 Chemical Equipment Repairing 

4808 Custodial Equipment Servicing 

4816 Protective and Safety Equipment Fabricating and Repairing 

4818 Aircraft Survival Flight Equipment Repairer 

4819 Bowling Equipment Repairing 

4820 Vending Machine Repairing 

4840 Tool and Equipment Repairing 

4845 Orthopedic Appliance Repairing 

4848 Mechanical Parts Repairing 

4850 Bearing Reconditioning 

4855 Domestic Appliance Repairing 

PLANT AND ANIMAL WORK 

5001 Miscellaneous Plant and Animal Work 

5002 Farming 

5003 Gardening 

5026 Pest Controlling 

5031 Insects Production Working 

5034 Dairy Farming 

5035 Livestock Ranching/Wrangling 

5042 Tree Trimming and Removing 

5048 Animal Caretaking 
 (37) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

MISCELLANEOUS OCCUPATIONS 

5201 Miscellaneous Occupations 

5205 Gas and Radiation Detecting 

5210 Rigging 

5220 Shipwright 

5221 Lofting 

5235 Test Range Tracking 

INDUSTRIAL EQUIPMENT MAINTENANCE 

5301 Miscellaneous Industrial Equipment Maintenance 

5306 Air Conditioning Equipment Mechanic 

5309 Heating and Boiler Plant Equipment Mechanic 

5310 Kitchen/Bakery Equipment Repairing 

5313 Elevator Mechanic 

5317 Laundry and Dry Cleaning Equipment Repairing 

5318 Lock and Dam Repairing 

5323 Oiling and Greasing 

5330 Printing Equipment Repairing 

5334 Marine Machinery Mechanic 

5335 Wind Tunnel Mechanic 

5341 Industrial Furnace Building and Repairing 

5350 Production Machinery Mechanic 

5352 Industrial Equipment Mechanic 

5364 Door Systems Mechanic 

5365 Physiological Trainer Mechanic 

5378 Powered Support Systems Mechanic 

5384 Gasdynamic Facility Installing and Repairing 
 (38) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

INDUSTRIAL EQUIPMENT OPERATION 

5401 Miscellaneous Industrial Equipment Operation 

5402 Boiler Plant Operating 

5403 Incinerator Operating 

5406 Utility Systems Operating 

5407 Electric Power Controlling 

5408 Wastewater Treatment Plant Operating 

5409 Water Treatment Plant Operating 

5413 Fuel Distribution System Operating 

5415 Air Conditioning Equipment Operating 

5419 Stationary-Engine Operating 

5423 Sandblasting 

5424 Weighing Machine Operating 

5426 Lock and Dam Operating 

5427 Chemical Plant Operating 

5433 Gas Generating Plant Operating 

5435 Carton/Bagmaking Machine Operating 

5438 Elevator Operating 

5439 Testing Equipment Operating 

5440 Packaging Machine Operating 

5446 Textile Equipment Operating 

5455 Paper Pulping Machine Operating 

5478 Portable Equipment Operating 

5479 Dredging Equipment Operating 

5484 Counting Machine Operating 

5485 Aircraft Weight and Balance Operating 
 (39) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

TRANSPORTATION/MOBILE EQUIPMENT OPERATION 

5701 Miscellaneous Transportation/Mobile Equipment Operation 

5703 Motor Vehicle Operating 

5704 Fork Lift Operating 

5705 Tractor Operating 

5706 Road Sweeper Operating 

5716 Engineering Equipment Operating 

5725 Crane Operating 

5729 Drill Rig Operating 

5736 Braking-Switching and Conducting 

5737 Locomotive Engineering 

5738 Railroad Maintenance Vehicle Operating 

5767 Airfield Clearing Equipment Operating 

5782 Ship Operating 

5784 Riverboat Operating 

5786 Small Craft Operating 

5788 Deckhand 

TRANSPORTATION/MOBIL EQUIPMENT MAINTENANCE 

5801 Miscellaneous Transportation/Mobile Equipment Maintenance 

5803 Heavy Mobile Equipment Mechanic 

5806 Mobile Equipment Servicing 

5823 Automotive Mechanic 

5876 Electromotive Equipment Mechanic 

AMMUNITION, EXPLOSIVES, AND TOXIC MATERIALS WORK 

6501 Miscellaneous Ammunition, Explosives, and Toxic Materials Work 

6502 Explosives Operating 

6505 Munitions Destroying 

6511 Missile/Toxic Materials Handling 

6517 Explosives Test Operating 
 (40) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

ARMAMENT WORK 

6601 Miscellaneous Armament Work 

6605 Artillery Repairing 

6606 Artillery Testing 

6610 Small Arms Repairing 

6641 Ordnance Equipment Mechanic 

6652 Aircraft Ordnance Systems Mechanic 

6656 Special Weapons Systems Mechanic 

WAREHOUSING AND STOCK HANDLING 

6901 Miscellaneous Warehousing and Stock Handling 

6903 Coal Handling 

6904 Tools and Parts Attending 

6907 Materials Handler 

6910 Materials Expediting 

6912 Materials Examining and Identifying 

6913 Hazardous Waste Disposing 

6914 Store Working 

6941 Bulk Money Handling 

6968 Aircraft Freight Loading 

PACKING PROCESSING 

7001 Miscellaneous Packing and Processing 

7002 Packing 

7006 Preservation Servicing 

7009 Equipment Cleaning 

7010 Parachute Packing 
 (41) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

LAUNDRY, DRY CLEANING, AND PRESSING 

7301 Miscellaneous Laundry, Dry Cleaning, and Pressing 

7304 Laundry Working 

7305 Laundry Machine Operating 

7306 Pressing 

FOOD PREPARATION AND SERVING 

7401 Miscellaneous Food Preparation and Serving 

7402 Baking 

7404 Cooking 

7405 Bartending 

7407 Meatcutting 

7408 Food Service Working 

7420 Waiter 

PERSONAL SERVICES 

7601 Miscellaneous Personal Services 

7603 Barbering 

7641 Beautician 

FLUID SYSTEMS MAINTENANCE 

8201 Miscellaneous Fluid Systems Maintenance 

8255 Pneudraulic Systems Mechanic 

8268 Aircraft Pneudraulic Systems Mechanic 
 (42) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

ENGINE OVERHAUL 

8601 Miscellaneous Engine Overhaul 

8602 Aircraft Engine Mechanic 

8610 Small Engine Mechanic 

8675 Liquid Fuel Rocket Engine Mechanic 

AIRCRAFT OVERHAUL 

8801 Miscellaneous Aircraft Overhaul 

8810 Aircraft Propeller Mechanic 

8840 Aircraft Mechanical Parts Repairing 

8852 Aircraft Mechanic 

8862 Aircraft Attending 

8882 Airframe Test Operating 

FILM PROCESSING 

9001 Miscellaneous Film Processing 

9003 Film Assembling and Repairing 

9004 Motion Picture Developing/Printing Machine Operating 
 (43) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

VESSEL JOBS EXCLUDED FROM THE FEDERAL WAGE SYSTEM 

(by section 5342 of title 5 of the United States Code) 

9901 

9902 

9903 

9904 

9905 

Miscellaneous Vessel Jobs 

Master 

Chief Officer Cable 

Ship Pilot 

First Officer 

9906 

9907 

9908 

9909 

Second Officer 

Third Officer 

Ship's Communication Officer 

Radio Officer 

9910 

9911 

9912 

9913 

9914 

First Assistant Radio Officer 

Radio Electronics Officer 

First Assistant Radio Electronics Officer 

Relief Deck Officer 

Damage Control Officer 

9915 

9916 

9917 

9918 

9919 

Assistant Damage Control Officer 

Master-Mate (Fishing Vessel) 

Deck Midshipman 

Damage Control Leader 

Damage Control Assistant Leader 

9920 

9921 

9922 

9923 

9924 

Boatswain 

Carpenter 

Carpenter-Maintenance 

Boatswain's Mate 

Able Seaman 

9925 

9926 

9927 

9928 

9929 

Able Seaman-Maintenance 

Quartermaster 

Seaman-Fisherman 

Ordinary Seaman 

Damage Controlman 

9931 Chief Engineer 
 (44) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

9932 First Assistant Engineer 

9933 Second Assistant Engineer 

9934 Third Assistant Engineer 

9935 Relief Engineer 

9936 Engine Midshipman 

9939 Chief Electrician 

9940 Electrician 

9941 Electrician-Maintenance 

9942 Second Electrician 

9943 Third Electrician 

9944 Electronics Technician 

9945 Refrigeration Engineer 

9946 Second Refrigeration Engineer 

9947 Third Refrigeration Engineer 

9948 Plumber 

9949 Assistant Plumber 

9950 Plumber-Machinist 

9951 Deck Engineer 

9952 Deck Engineer-Machinist 

9953 Deck Engineer-Mechanic 

9954 Unlicensed Junior Engineer 

9955 Pumpman 

9956 Engineman 

9957 Engine Utilityman 

9958 Evaporator-Utilityman 

9959 Machinist 

9960 Oiler 

9961 Oiler Diesel 

9962 Refrigeration Oiler 

9963 Fireman 

9964 Fireman-Watertender 

9965 Wiper 
 (45) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATION 

Code O F Name/Explanation 

9968 Chief Steward 

9969 Third Steward 

9971 Chief Cook 

9972 Steward Cook 

9973 Second Cook 

9974 Third Cook 

9975 Assistant Cook 

9976 Cook-Baker 

9977 Second Cook-Baker 

9978 Night Cook and Baker 

9979 Steward Baker 

9980 Third Pantryman 

9981 Galleyman 

9982 Laundryman 

9983 Assistant Laundryman 

9984 Messman 

9985 Steward Utilityman 

9988 Purser 

9989 Junior Purser 

9990 Disbursing Officer 

9991 Supply Officer 

9992 Assistant Supply Officer 

9993 Junior Supply Officer 

9994 Assistant Storekeeper 

9995 Chief Radio Electronics Technician 

9996 Medical Services Officer 

9997 First Radio Electronics Technician 

9998 Yeoman-Storekeeper 

9999 Second Radio Electronics Technician 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATIONAL CATEGORY 

Definition: The category to which an occupational series belongs. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Voluntary. 

Cross-Reference: OCCUPATION 

Format: X 

Note: 

Exception Codes. For some white collar occupational series, the occupational category is 

based on the GS (General Schedule) pay plan grade or the GS-related grade, as described 

below: 
(2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATIONAL CATEGORY 

Note (continued): 

If 

Exception Code 

Is 

And 

GS/Related Grade 

Is 

Then 

Occ. Category Code 

Is 

1 1-6 C 

7-15 T 

2 1-6 C 

7-10 T 

11-15 A 

3 1-10 T 

11-15 A 

4 1-3 C 

4-15 T 

5 1-5 C 

6-15 T 

6 1-5 C 

6-10 T 

11-15 A 

7 1-4 C 

5-15 T 

8 1-4 T 

5-15 A 

Thus, an occupational series with an exception code of 8 indicates that GS grades 1-4 (or 

positions related to GS grades 1-4) belong to occupational category T (Technical) and that 

GS grades 5-15 (or positions related to GS grades 5-15) belong to occupational category A 

(Administrative). 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATIONAL CATEGORY 

Code Name/Explanation 

BLUE COLLAR (Occupational Series 2501 through 9999) 

B Blue collar. Occupations comprising the trades, crafts, and manual labor 

(unskilled, semiskilled, and skilled), including foreman and supervisory positions 

entailing trade, craft, or laboring experience and knowledge as the paramount 

requirement. 

WHITE COLLAR (Occupational Series 0001 through 2299). 

P Professional. White collar occupations that require knowledge in a field of 

science or learning characteristically acquired through education or training 

equivalent to a bachelor's or higher degree with major study in or pertinent to the 

specialized field, as distinguished from general education. The work of a 

professional occupation requires the exercise of discretion, judgment, and 

personal responsibility for the application of an organized body of knowledge that 

is constantly studied to make new discoveries and interpretations, and to improve 

the data, materials, and methods. 

A Administrative. White collar occupations that involve the exercise of analytical 

ability, judgment, discretion, and personal responsibility, and the application of a 

substantial body of knowledge of principles, concepts, and practices applicable to 

one or more fields of administration or management. While these positions do not 

require specialized educational majors, they do involve the type of skills 

(analytical, research, writing, judgment) typically gained through a college level 

general education, or through progressively responsible experience. Occupation 

series in this category typically follow a two-grade interval pattern. 

T Technical. White collar occupations that involve work typically associated with 

and supportive of a professional or administrative field, that is nonroutine in 

nature; that involves extensive practical knowledge, gained through on-job 

experience and/or specific training less than that represented by college 

graduation. Work in these occupations may involve substantial elements of the 

work of the professional or administrative field, but requires less than full 

competence in the field involved. Occupation series in this category typically 

follow a one-grade interval pattern. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OCCUPATIONAL CATEGORY 

Code Name/Explanation 

C Clerical. White collar occupations that involve structured work in support of 

office, business, or fiscal operations; performed in accordance with established 

policies, or techniques; and requiring training, experience, or working knowledge 

related to the tasks to be performed. 

O Other white collar. White collar occupations that cannot be related to the above 

professional, administrative, technical, or clerical categories. 

1 Exception 1. 

2 Exception 2. 

3 Exception 3. 

4 Exception 4. 

5 Exception 5. 

6 Exception 6. 

7 Exception 7. 

8 Exception 8. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ORGANIZATIONAL COMPONENT 

Definition: The lowest administrative subdivision of an agency to which 

an employee is assigned. 

Responsible Organization: Each agency maintains its own codes and provides the Office 

of Personnel Management with a copy. Information about the 

codes can be obtained directly from the agency. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: AGENCY/SUBELEMENT, ORGANIZATIONAL TITLE 

Format: 18X 

Note: 

For Central Personnel Data File submissions, the code should be left justified, with any 

unused positions blank. Each code should be unique when preceded by the first and second 

positions of the AGENCY/SUBELEMENT code. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

ORGANIZATIONAL TITLE 

Definition: The name of the lowest administrative subdivision of an 

agency to which an employee is assigned. 

Responsible Organization: Each agency maintains its own titles and provides the Office of 

Personnel Management with a copy. Information about the 

titles can be obtained directly from the agency. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: ORGANIZATIONAL COMPONENT 

Format: 179X 

Note: 

For Central Personnel Data File submissions, the title should be left justified, but should 

indicate hierarchical sequence. Hierarchical sequence should be indicated by indenting the 

title of each component organization two spaces to the right of the title of the organization to 

which it reports. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

OTHER PAY 

Definition: The difference between TOTAL SALARY and ADJUSTED 

BASIC PAY. This is the amount of any administratively 

uncontrollable overtime (AUO) pay, availability pay, 

RETENTION ALLOWANCE, or SUPERVISORY 

DIFFERENTIAL that may be paid after applying all 

appropriate pay caps. (Note that, in the Central Personnel Data 

File (CPDF) system, Total Salary is a system generated data 

element that does not include administratively uncontrollable 

overtime (AUO) pay or availability pay.) 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Personnel Actions). 

Cross-Reference: ADJUSTED BASIC PAY, RETENTION ALLOWANCE, 

SUPERVISORY DIFFERENTIAL, TOTAL SALARY 

Format: 6N 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PART-TIME HOURS PER BIWEEKLY PAY PERIOD 

Definition: The number of hours a part-time employee is scheduled to 

work during a biweekly pay period. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Personnel Actions). 

Cross-Reference: WORK SCHEDULE 

Format: 2N 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY BASIS 

Definition: The principal condition in terms of time, production, or other 

criteria that, along with salary rate, determines the 

compensation paid to an employee. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: BASIC PAY. Code set is used by PRIOR PAY BASIS. 

Format: AA 

Code Name/Explanation 

BW Biweekly. 

FB Fee basis. 

PA Per annum. 

PD Per diem. 

PH Per hour. 

PM Per month. 

PW Piece work. 

ST Student stipend paid under 5 U.S.C. 5352, 38 U.S.C. 7405(a)(1)(D), or similar 

authority. 

SY School year. Teachers/educators hired for less than a 12-month period. 

WC Without compensation. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Definition: A particular table or array of pay rates prescribed by law or 

other authoritative source that establishes the basic pay rates 

for certain employees. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Code set is used by PRIOR PAY PLAN and RETAINED PAY 

PLAN. 

Format: AA 

Note: 

In most cases, a pay plan (system) is a two dimensional matrix of pay rates: one dimension 

providing a series of different pay rates or ranges corresponding to differences in grade (or 

level, class, rank, or pay band of work) and the other dimension providing a series of pay 

rates or a range of rates within a grade. These rates may be a function of length of service in 

the grade or of performance ratings. Note that the term "pay plan" is intended to include 

other terms such as pay system, pay schedule, pay scale, pay rates, basic pay schedule, 

statutory pay system, wage schedule, wage system, wage schedules and rates, regular wage 

schedule, special wage schedule and rates, and so forth. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Select 

Ax-Bx 

Cx 

Dx 

Ex 

Fx 

Gx 

Hx 

Ix 

Jx 

Kx 

Lx-Mx 

Nx-Ox 

Px 

Qx-Rx 

Sx 

Tx 

Vx 

Wx 

Xx 

Yx 

Zx
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Ax 

AA Administrative Appeals Judges 

AC General Accounting Office administrative positions. Code is for use by the 

General Accounting Office only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

AD Administratively determined rates not elsewhere specified. 

AF American Family Members (Public Law 96-465, Section 311). Code is for use by 

the Agency for International Development, Broadcasting Board of Governors, 

Foreign Agricultural Service (Department of Agriculture), International Trade 

Administration (Department of Commerce), and Peace Corps only. 

AG Summer Program. Code is for use by the Federal Deposit Insurance Corporation 

only. 

AJ Administrative Judges. Code is for use by the Nuclear Regulatory Commission 

only. 

AL Administrative Law Judges. 

AT Federal Aviation Administration Air Traffic Controller Compensation Plan. Code 

is for use by the Federal Aviation Administration (Department of Transportation) 

only. 

Bx 

BB Nonsupervisory--negotiated pay employees. 

BL Leader--negotiated pay employees. 

BP Printing and Lithographic--negotiated pay employees. 

BS Supervisory--negotiated pay employees. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Cx 

CA Board of Contract Appeals. 

CB FDIC Wage Grade Non-Supervisory Pay Schedules Only. Code is for use by the 

Federal Deposit Insurance Corporation only. 

CC Commissioned Corps of the Public Health Service. Code is for use by the 

Environmental Protection Agency, Department of Commerce, and Department of 

Health and Human Services only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

CE Contract Education--year long. Code is for use by Indian Affairs (Department of 

Interior) only. 

CF FDIC Wage Grade Supervisory Pay Schedules Only. Code is for use by the 

Federal Deposit Insurance Corporation only. 

CG Corporate Graded. Code is for use by the Federal Deposit Insurance Corporation 

only. 

CH FDIC Wage Grade Supervisory Special Schedule Printing Employees Only. 

Code is for use by the Federal Deposit Insurance Corporation only. 

CI FDIC Wage Grade Leader Special Schedule Printing Employees Only. Code is 

for use by the Federal Deposit Insurance Corporation only. 

CJ FDIC Wage Grade Non-Supervisory Special Schedule Printing Employees Only. 

Code is for use by the Federal Deposit Insurance Corporation only. 

CL FDIC Wage Grade Leader Pay Schedules Only. Code is for use by the Federal 

Deposit Insurance Corporation only. 

CM FDIC supervisory and managerial positions below the executive level only. Code 

is for use by the Federal Deposit Insurance Corporation only. 
CX 

 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

CO Non-Federal county employees of the Farm Service Agency (Department of 

Agriculture) who serve on committees as authorized by 16 U.S.C. 590h(b) and 

7 CFR 7. Code is for use by the Farm Service Agency only. Code is not valid for 

submission to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

CP U.S. Capitol Police. Code is for use by the U.S. Capitol Police only. Code is not 

valid for submission to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

CS Communications Analysts. Code is for use by the Government Accountability 

Office only. Code is not valid for submission to the Central Personnel Data File. 

Code may be used for other documentation purposes. 

CT Commodity Futures Trading Commission positions previously defined under pay 

plan codes AD, ES, GM, and GS. Code is for use by the Commodity Futures 

Trading Commission only. 

CU Credit Union Employees. Code is for use by the National Credit Union 

Administration only. 

Senior expert positions in the Federal Deposit Insurance Corporation. Code is for 

use by the Federal Deposit Insurance Corporation only. 

CY Contract Education--school year. Code is for use by Indian Affairs (Department 

of the Interior) only. 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Dx 

DA Demonstration Administrative. Code is for use by the Department of the Navy 

only. 

DB Demonstration Engineers and Scientists. Code is for use by the Department of 

Defense, Department of the Air Force, Department of the Army, and Department 

of the Navy only. 

DE Demonstration Engineers and Scientists Technicians. Code is for use by the 

Department of Defense, Department of the Air Force, Department of the Army, 

and Department of the Navy only. 

DG Demonstration General. Code is for use by the Department of the Navy only. 

DJ Demonstration Administrative. Code is for use by the Department of Defense, 

Department of the Air Force, Department of the Army, and Department of the 

Navy only. 

DK Demonstration General Support. Code is for use by the Department of Defense, 

Department of the Air Force, Department of the Army, and Department of the 

Navy only. 

DN Defense Nuclear Facilities Safety Board Excepted Service Employees. Code is 

for use by the Defense Nuclear Facilities Safety Board only. 

DP Demonstration Professional. Code is for use by the Department of the Navy only. 

DQ Demonstration Artisan Leader. Code is for use by the Department of Defense, 

Department of the Air Force, Department of the Army, and Department of the 

Navy only. 

DR Demonstration Air Force Scientist and Engineer. Code is for use by the 

Department of the Air Force only. 

DS Demonstration Specialist. Code is for use by the Department of the Navy only. 

DT Demonstration Technician. Code is for use by the Department of the Navy only. 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

DV Demonstration Artisan. Code is for use by the Department of Defense, 

Department of the Air Force, Department of the Army, and Department of the 

Navy only. 

DZ Demonstration Artisan Supervisor. Code is for use by the Department of 

Defense, Department of the Air Force, Department of the Army, and Department 

of the Navy only. 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Ex 

EA Administrative Schedule (Excluded). Code is for use by the Tennessee Valley 

Authority only. Code is not valid for submission to the Central Personnel Data 

File. Code may be used for other documentation purposes. 

EB Clerical Schedule (Excluded). Code is for use by the Tennessee Valley Authority 

only. Code is not valid for submission to the Central Personnel Data File. Code 

may be used for other documentation purposes. 

EC Engineering and Computing Schedule (Excluded). Code is for use by the 

Tennessee Valley Authority only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

ED Expert (5 U.S.C. 3109). Use when the individual is appointed under 5 U.S.C. 

3109 as an expert. Do not use when the appointment as an expert is solely for 

services as an advisory committee member. 

EE Expert (Other). Use when the individual is appointed under authorities similar to 

5 U.S.C. 3109 (i.e., exempt from civil service requirements for competitive 

examination, job classification, and General Schedule pay) as an expert. Do not 

use when the appointment as an expert is solely for service as an advisory 

committee member. 

EF Consultant (5 U.S.C. 3109). Use when the individual is appointed under 5 U.S.C. 

3109 as consultant. Do not use when the appointment as a consultant is solely for 

service as an advisory committee member. 

EG Consultant (Other). Use when the individual is appointed under authorities 

similar to 5 U.S.C. 3109 (i.e., exempt from civil service requirements for 

competitive examination, job classification, and General Schedule pay) as a 

consultant. Do not use when the PAY appointment as a consultant is solely for 

service as an advisory committee member. 

EH Advisory Committee Member (5 U.S.C. 3109). Use when the individual is 

appointed under 5 U.S.C. 3109 to serve as a member of an advisory committee. 

(See Office of Management and Budget Circular No. A-63 for definition of 

"advisory committee."). 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

EI Advisory Committee Member (Other). Use when the individual is appointed 

under authorities similar to 5 U.S.C. 3109 (i.e., exempt from civil service 

requirements for competitive examination, job classification, and General 

Schedule pay) to serve as a member of an advisory committee. (See Office of 

Management and Budget Circular No. A-63 for definition of "advisory 

committee."). 

EJ The Department of Energy Organization Act Excepted Service. Code is for use 

by the Department of Energy and the Department of Homeland Security only. 

EK The National Defense Authorization Act of 1995 Department of Energy Excepted 

Service. Code is for use by the Department of Energy only. 

EM FDIC executive-level positions only. Code is for use by the Federal Deposit 

Insurance Corporation only. 

EO FDIC Executive Pay. Code is for use by the Federal Deposit Insurance 

Corporation only. 

EN National Nuclear Security Administration Excepted Service Only. Code is for use 

by the National Nuclear Security Administration (Department of Energy) only. 

EP Defense Intelligence Senior Executive Service. Code is for use by the Defense 

Intelligence Agency only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

ES Senior Executive Service (SES). 

ET General Accounting Office Senior Executive Service. Code is for use by the 

General Accounting Office only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

EV Federal Aviation Administration Executive Compensation Plan. Code is for use 

by the Federal Aviation Administration (Department of Transportation) only. 

EX Executive pay (Subch. II, ch. 53, 5 U.S.C). 

EZ Professional Economist. Code is for use by the Securities and Exchange 

Commission only. 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Fx 

FA Foreign Service Chiefs of Mission (Public Law 96-465, Section 103(1)). Code is 

for use by the Agency for International Development only. 

FB Officers (similar to the Senior Executive Service). Code is for use by the Federal 

Aviation Administration (Department of Transportation) only. 

FC Foreign compensation. For use only when employee is assigned to the Agency 

for International Development under a Participating Agency Service Agreement 

(PASA). 

FD Foreign defense. Code is for use by the Department of Defense, Department of 

the Air Force, Department of the Army, and Deparment of the Navy only. 

FE Senior Foreign Service (SFS) (Public Law 96-465, Section 103(3)). Code is for 

use by the Agency for International Development, Animal and Plant Health 

Inspection Service (Department of Agriculture and components at the Department 

of Homeland Security), Broadcasting Board of Governors, Foreign Agricultural 

Service (Department of Agriculture), International Trade Administration 

(Department of Commerce), and Peace Corps only. 

FF Nonsupervisory Production Facilitators (similar to the nonsupervisory production 

facilitating WD pay schedule under the Federal Wage System). Code is for use 

by the Federal Aviation Administration (Department of Transportation) only. 

FG Similar to the General Schedule. Code is for use by the Federal Aviation 

Administration (Department of Transportation) only. 

FH Members of the Foreign Service employed by the Department of State previously 

reported under pay plans AF, FA, FE, FO, FP, and FZ. The code is for use by the 

Department of State only. The code is valid for reporting to the Enterprise 

Human Resources Integration (EHRI) Status file. The code is not valid for 

reporting to the Central Personnel Data File (CPDF). 

FJ Officials on Noncareer Appointments (similar to the Senior Executive Service). 

Code is for use by the Federal Aviation Administration (Department of 

Transportation) only. 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

FL Wage Leaders (similar to the leader pay schedule under the Federal Wage 

System). Code is for use by the Federal Aviation Administration (Department of 

Transportation) only. 

FM Former Performance Management and Recognition Service Employees (similar to 

former PMRS employees in the GM pay plan). Code is for use by the Federal 

Aviation Administration (Department of Transportation) only. 

FN Supervisory Production Facilitators (similar to the supervisory production 

facilitating WN pay schedule under the Federal Wage System). Code is for use 

by the Federal Aviation Administration (Department of Transportation) only. 

FO Foreign Service Officers (Public Law 96-465, Section 103(4)). Code is for use by 

the Agency for International Development, Animal and Plant Health Inspection 

Service (Department of Agriculture and components at the Department of 

Homeland Security), Broadcasting Board of Governors, Foreign Agricultural 

Service (Department of Agriculture), International Trade Administration 

(Department of Commerce), and Peace Corps only. 

FP Foreign Service Personnel (Public Law 96-465, Section 103(5)). Code is for use 

by the Agency for International Development, Animal and Plant Health 

Inspection Service (Department of Agriculture and components at the Department 

of Homeland Security), Broadcasting Board of Governors, Foreign Agricultural 

Service (Department of Agriculture), International Trade Administration 

(Department of Commerce), and Peace Corps only. 

FS Wage Supervisors (similar to the supervisory pay schedule under the Federal 

Wage System). Code is for use by the Federal Aviation Administration 

(Department of Transportation) only. 

FT Senior Technical and Senior Level (similar to the senior-level and scientific or 

professional positions paid under 5 U.S.C. 5376). Code is for use by the Federal 

Aviation Administration (Department of Transportation) only. 

FV Federal Aviation Administration Core Compensation Plan. Code is for use by the 

Federal Aviation Administration (Department of Transportation) only. 
 (12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

FW Wage Grade (similar to the nonsupervisory pay schedule under the Federal Wage 

System). Code is for use by the Federal Aviation Administration (Department of 

Transportation) only. 

FX Executives (similar to the Senior Executive Service). Code is for use by the 

Federal Aviation Administration (Department of Transportation) only. 

FZ Consular Agent. Code is for use by the Department of State only. Code is not 

valid for submission to the Central Personnel Data File. Code may be used for 

other documentation purposes. 
 (13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Gx 

GE U.S. Government Printing Office employees formerly under pay plan SL (Senior 

Level Positions). Code is for use by the Government Printing Office only. 

GG Grades similar to General Schedule. 

GH GG employees converted to the former Performance Management and 

Recognition System (PMRS). 

GI U.S. Government Printing Office criminal investigators. Code is for use by the 

Government Printing Office only. 

GL GS employees in grades 3 through 10 paid a law enforcement officer special base 

rate under Section 403 of the Federal Law Enforcement Pay Reform Act of 1990. 

Note that pay plan GL may start being reported as of the January 2006 Central 

Personnel Data File (CPDF) submissions, and should be reported as of the 

October 2006 CPDF submissions. If the employee is a law enforcement officer 

appropriately being paid a special rate under special pay table identifier (SPTI) 

0491, the employee should no longer be paid a GS special rate, but should receive 

the regular rate for pay plan GL. The pay rate determinant (PRD) should no 

longer be code 5, 6, E or F, but the corresponding non-special rate PRD, and the 

SPTI should be blank. If the employee is a law enforcement officer being paid 

under a different, higher special rate than that of SPTI 0491, the employee’s PRD 

should still reflect special pay (5, 6, E, or F) and the SPTI should reflect the table 

under which the employee is appropriately paid. 

GM Employees covered by the Performance Management and Recognition System 

(PMRS) termination provisions. 

GN Nursing at the Warren G. Magnuson Clinical Center. Code is for use by the 

National Institutes of Health (Department of Health and Human Services) only. 

GP GS physicians and dentists paid market pay under 38 U.S.C. 7431(c). 

GR GM physicians and dentists paid market pay under 38 U.S.C. 7431(c). 

GS General Schedule (Ch. 51, 5 U.S.C.). 
 (14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Hx 

HA Code is for use by the Department of Homeland Security only. 

HB Code is for use by the Department of Homeland Security only. 

HC Code is for use by the Department of Homeland Security only. 

HD Code is for use by the Department of Homeland Security only. 

HE Department of Homeland Security employees formerly covered by pay plan ES 

(Senior Executive Service). Code is for use by the Department of Homeland 

Security only. 

HF Code is for use by the Department of Homeland Security only. 

HG Code is for use by the Department of Homeland Security only. 

HH Department of Homeland Security employees formerly covered by pay plans GG 

and GH (Grades Similar to the General Schedule). Code is for use by the 

Department of Homeland Security only. 

HI Code is for use by the Department of Homeland Security only. 

HJ Code is for use by the Department of Homeland Security only. 

HK Code is for use by the Department of Homeland Security only. 

HL Department of Homeland Security employees formerly covered by pay plan SL 

(Senior Level Positions). Code is for use by the Department of Homeland 

Security only. 

HM Code is for use by the Department of Homeland Security only. 

HN Code is for use by the Department of Homeland Security only. 

HO Code is for use by the Department of Homeland Security only. 

HP Code is for use by the Department of Homeland Security only. 
 (15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

HQ Code is for use by the Department of Homeland Security only. 

HR Code is for use by the Department of Homeland Security only. 

HS Department of Homeland Security employees formerly covered by pay plans GM 

and GS (General Schedule). Code is for use by the Department of Homeland 

Security only. 

HT Department of Homeland Security employees formerly covered by pay plan ST 

(Scientific and Professional Positions). Code is for use by the Department of 

Homeland Security only. 

HU Haskell Indian Nations University demonstration project. Code is for use by the 

Department of the Interior only. 

HV Code is for use by the Department of Homeland Security only. 

HW Department of Homeland Security employees formerly covered by pay plan WG 

(Nonsupervisory Pay Schedules—Federal Wage System). Code is for use by the 

Department of Homeland Security only. 

HX Code is for use by the Department of Homeland Security only. 

HY Code is for use by the Department of Homeland Security only. 

HZ Code is for use by the Department of Homeland Security only. 
 (16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Ix 

ID Indigent Defense. Code is for use by the Public Defender Service for the District 

of Columbia only. Code is not valid for submission to the Central Personnel Data 

File. Code may be used for other documentation purposes. 

IE Senior Intelligence Executive Service (SIES) Program. Code is for use by the 

Department of Defense, Department of the Air Force, Department of the Army, 

and Department of the Navy only. 

IJ Immigration Judge Schedule. Code is for use by the Department of Justice only. 

IP Senior Intelligence Professional (SIP) Program. Code is for use by the 

Department of Defense, Department of the Air Force, Department of the Army, 

and Department of the Navy only. 

IR Internal Revenue Service Broadband Classification and Pay System Positions 

Only. Code is for use by the Internal Revenue Service (Department of the 

Treasury) only. 
 (17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Jx 

JG Graded Tradesmen and Craftsmen (excluding lithographers and printers). Code is 

for use by the Administrative Office of the United States Courts only. Code is not 

valid for submission to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

JL Leaders of Tradesmen and Craftsmen. Code is for use by the Administrative 

Office of the United States Courts only. Code is not valid for submission to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

JP Nonsupervisory Lithographers and Printers. Code is for use by the 

Administrative Office of the United States Courts only. Code is not valid for 

submission to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

JQ Lead Lithographers and Printers. Code is for use by the Administrative Office of 

the United States Courts only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

JR Supervisory Lithographers and Printers. Code is for use by the Administrative 

Office of the United States Courts only. Code is not valid for submission to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

JT Supervisors of Tradesmen and Craftsmen. Code is for use by the Administrative 

Office of the United States Courts only. Code is not valid for submission to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 
 (18) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Kx 

KA Kiess Act. Code is for use by the Government Printing Office only. 

KB Government Printing Office negotiated rates for bookbinders. Code is for use by 

the Government Printing Office only. 

KE Government Printing Office negotiated rates for electricians. Code is for use by 

the Government Printing Office only. 

KG Non-Craft--nonsupervisory. Code is for use by the Bureau of Engraving and 

Printing (Department of the Treasury) only. 

KI Government Printing Office negotiated rates for compositors. Code is for use by 

the Government Printing Office only. 

KJ Government Printing Office negotiated rates for machinists. Code is for use by 

the Government Printing Office only. 

KL Non-Craft--leader. Code is for use by the Bureau of Engraving and Printing 

(Department of the Treasury) only. 

KM Government Printing Office negotiated rates for presspersons. Code is for use by 

the Government Printing Office only. 

KN Government Printing Office negotiated rates for offset strippers. Code is for use 

by the Government Printing Office only. 

KO Government Printing Office negotiated rates for offset platemaker strippers. 

Code is for use by the Government Printing Office only. 

KP Government Printing Office negotiated rates for engineering journeypersons. 

Code is for use by the Government Printing Office only. 

KS Non-Craft--supervisory. Code is for use by the Bureau of Engraving and Printing 

(Department of the Treasury) only. 

KT Government Printing Office negotiated rates for printing plant workers, 80%. 

Code is for use by the Government Printing Office only. 
 (19) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

KU Government Printing Office negotiated rates for printing plant workers, 85%. 

Code is for use by the Government Printing Office only. 

KV Government Printing Office negotiated rates for printing plant workers, 90%. 

Code is for use by the Government Printing Office only. 

KW Government Printing Office negotiated rates for printing plant workers, 95%. 

Code is for use by the Government Printing Office only. 

KX Government Printing Office negotiated rates for printing plant workers, 100%. 

Code is for use by the Government Printing Office only. 

KY Government Printing Office negotiated rates for printing plant workers, Equity 

Pay. Code is for use by the Government Printing Office only. 
LX 

 (20) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Lx 

LE United States Secret Service Uniformed Division. Code is for use by the U.S. 

Secret Service (Department of the Homeland Security) only. 

LG Liquidation Graded. Code is for use by the Federal Deposit Insurance 

Corporation only. 

General Accounting Office senior-level excepted service position. Code is for use 

by the General Accounting Office only. Code is not valid for submission to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

Mx 

MA Milk Marketing. Code is for use by the Department of Agriculture only. 

MC Employees of the Millennium Challenge Corporation appointed under Public Law 

108-199 only. Code is for use by the Millennium Challenge Corporation only. 

MH USPS Mail Handler. Code is for use by the U.S. Postal Service only. Code is not 

valid for submission to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

MK General Accounting Office managerial and supervisory positions. Code is for use 

by the General Accounting Office only. Code is not valid for submission to the 

Central Personnel Data File. Code may be used for other documentation 

purposes. 

MS OMHAR Executive Compensation Plan. Code is for use by the Department of 

Housing and Urban Development only. 

MX OMHAR Executive Director Compensation Plan. Code is for use by the 

Department of Housing and Urban Development only. 
 (21) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Nx 

NA Nonappropriated funds--nonsupervisory and nonleader--Federal Wage System. 

NB Office of the Comptroller of the Currency Only. Code is for use by the Office of 

the Comptroller of the Currency (Department of the Treasury) only. 

NC NRL Administrative Support. Code is for use by the Naval Research Laboratory 

(Department of the Navy) only. 

ND Demonstration Scientific and Engineering. Code is for use by the Department of 

the Navy only. 

NG Demonstration General Support. Code is for use by the Department of the Navy 

only. 

NH Business Management and Technical Management Professional. DOD 

Acquisition Workforce Demonstration Project. Code is for use by the Department 

of the Air Force, Department of the Army, Department of Defense, and 

Department of the Navy only. 

NJ Technical Management Support. DOD Acquisition Workforce Demonstration 

Project. Code is for use by the Department of the Air Force, Department of the 

Army, Department of Defense, and Department of the Navy only. 

NK Administration Support. DOD Acquisition Workforce Demonstration Project. 

Code is for use by the Department of the Air Force, Department of the Army, 

Department of Defense, and Department of the Navy only. 

NL Nonappropriated funds--leader--Federal Wage System. 

NO NRL Administrative Specialist/Professional. Code is for use by the Naval 

Research Laboratory (Department of the Navy) only. 

NP NRL Science and Engineering Professional. Code is for use by the Naval 

Research Laboratory (Department of the Navy) only. 

NR NRL Science and Engineering Technical. Code is for use by the Naval Research 

Laboratory (Department of the Navy) only. 
 (22) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

NS Nonappropriated funds--supervisory--Federal Wage System. 

NT Demonstration Administrative and Technical. Code is for use by the Department 

of the Navy only. 

NX Executive-level and managerial positions in the Corporation for National and 

Community Service (Public Law 103-82, Subtitle G, Section 195(b)). Code is for 

use by the Corporation for National and Community Service only. 

NY All other positions in the Corporation for National and Community Service 

(Public Law 103-82, Subtitle G, Section 195(b)). Code is for use by the 

Corporation for National and Community Service only. 

NZ National Zoological Park Police. Code is for use by the Smithsonian Institution 

only. 

OE Executives of the Office of Federal Housing Enterprise Oversight. Code is for 

use by the Office of Federal Housing Enterprise Oversight (Department of 

Housing and Urban Development) only. 

OF Office of Federal Housing Enterprise Oversight. Code is for use by the Office of 

Federal Housing Enterprise Oversight (Department of Housing and Urban 

Development) only. 
 (23) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Px 

PA Attorneys and Law Clerks. Code is for use by the General Accounting Office 

only. Code is not valid for submission to the Central Personnel Data File. Code 

may be used for other documentation purposes. 

PD Treasury Demonstration Project Positions. Code is for use by the Alcohol and 

Tobacco Tax and Trade Bureau (Department of the Treasury), Bureau of Alcohol, 

Tobacco, Firearms, and Explosives (Department of Justice), Bureau of Customs 

and Border Protection (Department of Homeland Security), and the U.S. Secret 

Service (Department of Homeland Security) only. 

PE Evaluator and Evaluator Related. Code is for use by the General Accounting 

Office only. Code is not valid for submission to the Central Personnel Data File. 

Code may be used for other documentation purposes. 

PG Printing Office Grades. Code is for use by the Government Printing Office only. 

PJ Government Printing Office, AFGE, 12% night rate. Code is for use by the 

Government Printing Office only. 

PQ Government Printing Office, Police, day rate. Code is for use by the Government 

Printing Office only. 

PT Professional and technical GAO employees. Code is for use by the Government 

Accountability Office only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

PU Government Printing Office, White-collar, 10% night rate. Code is for use by the 

Government Printing Office only. 

PY General Accounting Office program and technical specialist positions. Code is 

for use by the General Accounting Office only. Code is not valid for submission 

to the Central Personnel Data File. Code may be used for other documentation 

purposes. 

PZ Government Printing Office, Police, 10% night rate. Code is for use by the 

Government Printing Office only. 
 (24) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation

 Qx 

QC USPS City Carrier. Code is for use by the U.S. Postal Service only. Code is not 

valid for submission to the Central Personnel Data File. Code may be used for 

other documentation purposes. 

Rx 

RA Department of Agriculture positions in the Senior Scientific Research Service. 

Code is for use by the Department of Agriculture only. 

RE Managerial positions within the Senior Leadership Demonstration Project (SLDP) 

Senior Federal Service. Code is for use by the Internal Revenue Service 

(Department of the Treasury) only. 

RP Technical positions within the Senior Leadership Demonstration Project (SLDP) 

Senior Federal Service. Code is for use by the Internal Revenue Service 

(Department of the Treasury) only. 

RS Senior Biomedical Research Service. Code is for use by the Public Health 

Service (Department of Health and Human Services) only. 
 (25) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Sx 

SA Administrative Schedule. Code is for use by the Tennessee Valley Authority 

only. Code is not valid for submission to the Central Personnel Data File. Code 

may be used for other documentation purposes. 

SB Clerical Schedule. Code is for use by the Tennessee Valley Authority only. Code 

is not valid for submission to the Central Personnel Data File. Code may be used 

for other documentation purposes. 

SC Engineering and Computing Schedule. Code is for use by the Tennessee Valley 

Authority only. Code is not valid for submission to the Central Personnel Data 

File. Code may be used for other documentation purposes. 

SD Scientific and Programming Schedule. Code is for use by the Tennessee Valley 

Authority only. Code is not valid for submission to the Central Personnel Data 

File. Code may be used for other documentation purposes. 

SE Aide and Technician Schedule. Code is for use by the Tennessee Valley 

Authority only. Code is not valid for submission to the Central Personnel Data 

File. Code may be used for other documentation purposes. 

SF Custodial Schedule. Code is for use by the Tennessee Valley Authority only. 

Code is not valid for submission to the Central Personnel Data File. Code may be 

used for other documentation purposes. 

SG Public Safety Schedule. Code is for use by the Tennessee Valley Authority only. 

Code is not valid for submission to the Central Personnel Data File. Code may be 

used for other documentation purposes. 

SH Physicians Schedule. Code is for use by the Tennessee Valley Authority only. 

Code is not valid for submission to the Central Personnel Data File Code may be 

used for other documentation purposes.. Note that, within the Tennessee Valley 

Authority, code P is used. 

SJ Scientific and Programming Schedule (Excluded). Code is for use by the 

Tennessee Valley Authority only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. Note 

that, within the Tennessee Valley Authority, code ET is used. 
 (26) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

SK SEC employees formerly under the GS, GM, and EZ pay plans. Code is for use 

by the Securities and Exchange Commission only. 

SL Senior Level Positions. 

SM Management Schedule. Code is for use by the Tennessee Valley Authority only. 

Code is not valid for submission to the Central Personnel Data File. Code may be 

used for other documentation purposes. Note that, within the Tennessee Valley 

Authority, code M is used. 

SN Senior Level System. Code is for use by the Nuclear Regulatory Commission 

only. 

SO SEC employees formerly under the ES pay plan. Code is for use by the Securities 

and Exchange Commission only. 

SP Park Police. Code is for use by the Department of the Interior only. 

SQ Physicians and dentists paid under the Scientific and Professional (ST) pay 

system who receive market pay under 38 U.S.C. 7431(c). 

SR Statutory rates not elsewhere specified. 

SS Senior Staff Positions. Code is for use by the National Credit Union 

Administration only. 

ST Scientific and professional (5 U.S.C. 3104). 

SU Code is for use by the Government Accountability Office only. Code is not valid 

for submission to the Central Personnel Data File. Code may be used for other 

documentation purposes. 

SV Transportation Security Administration employees other than Executives. Code is 

for use by the Transportation Security Administration (Department of Homeland 

Security) only. 

SW Transportation Security Administration Executives. Code is for use by the 

Transportation Security Administration (Department of Homeland Security) only. 
 (27) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Tx 

TA Construction Schedule. Code is for use by the Tennessee Valley Authority only. 

Code is not valid for submission to the Central Personnel Data File. Code may be 

used for other documentation purposes. 

TB Operating and Maintenance Schedule (Power Generating Facilities). Code is for 

use by the Tennessee Valley Authority only. Code is not valid for submission to 

the Central Personnel Data File. Code may be used for other documentation 

purposes. 

TC Chemical Operators Schedule. Code is for use by the Tennessee Valley Authority 

only. Code is not valid for submission to the Central Personnel Data File. Code 

may be used for other documentation purposes. 

TD Plant Operators Schedule. Code is for use by the Tennessee Valley Authority 

only. Code is not valid for submission to the Central Personnel Data File. Code 

may be used for other documentation purposes. 

TE Operating and Maintenance Schedule (Nonpower Generating Facilities). Code is 

for use by the Tennessee Valley Authority only. Code is not valid for submission 

to the Central Personnel Data File. Code may be used for other documentation 

purposes. 

TF Federal Housing Finance Board Executive Level. Code is for use by the Federal 

Housing Finance Board only. 

TG Office of Thrift Supervision Salary Schedule. Code is for use by the Office of 

Thrift Supervision (Department of the Treasury) only. 

TM Federal Housing Finance Board Merit Pay. Code is for use by the Federal 

Housing Finance Board only. 

TP Teaching Positions. Code is for use by the Department of Defense Education 

Activity only. 

TR Police Forces of the U.S. Mint and Bureau of Engraving and Printing. Code is for 

use by the police forces of the U.S. Mint (Department of the Treasury) and the 

Bureau of Engraving and Printing (Department of the Treasury) only. 
 (28) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

TS Federal Housing Finance Board Step System. Code is for use by the Federal 

Housing Finance Board only. 
 (29) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Vx 

VC Canteen Service. Code is for use by the Department of Veterans Affairs only. 

VE Veterans Canteen Service Executives Only. Code is for use by the Department of 

Veterans Affairs only. 

VG Clerical and Administrative Support. Code is for use by the Farm Credit 

Administration and the Farm Credit System Insurance Corporation only. 

VH Professional, Administrative, and Managerial. Code is for use by the Farm Credit 

Administration and the Farm Credit System Insurance Corporation only. 

VM Medical and Dental. Code is for use by the Department of Veterans Affairs only. 

VN Nursing. Code is for use by the Department of Veterans Affairs only. 

VP Clinical Podiatrists and Optometrists Schedule. Code is for use by the 

Department of Veterans Affairs only. 
 (30) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Wx 

WA Navigation Lock and Dam Operation and Maintenance Positions in the U.S. 

Army Corps of Engineers--supervisory--Federal Wage System. Code is for use 

by the Department of Army only. 

WB Wage positions under the Federal Wage System not otherwise designated. 

WD Production facilitating nonsupervisory--Federal Wage System. 

WE Currency manufacturing. Code is for use by the Department of the Treasury only. 

WG Nonsupervisory pay schedules--Federal Wage System. 

WJ Hopper Dredge Schedule--Federal Wage System. Code is for use by the 

Department of the Army only. 

WK Hopper Dredge Schedule--nonsupervisory--Federal Wage System. Code is for 

use by the Department of the Army only. 

WL Leader pay schedules--Federal Wage System. 

WM Maritime pay schedules--5 U.S.C. 5348. 

WN Production facilitating supervisory--Federal Wage System. 

WO Navigational Lock and Dam Operation and Maintenance Positions in the U.S. 

Army Corps of Engineers--leader Federal Wage System. Code is for use by the 

Department of the Army only. 

WQ Aircraft, Electronic Equipment, and Optical Instrument Overhaul and Repair in 

Puerto Rico--supervisory--Federal Wage System. 

WR Aircraft, Electronic Equipment, and Optical Instrument Overhaul and Repair in 

Puerto Rico--leader--Federal Wage System. 

WS Supervisory pay schedules--Federal Wage System. 

WT Apprentices and Shop Trainees--Federal Wage System. 
 (31) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

WU Aircraft, Electronic Equipment, and Optical Instrument Overhaul and Repair in 

Puerto Rico--nonsupervisory Federal Wage System. 

WY Navigational Lock and Dam Operation and Maintenance Positions in the U.S. 

Army Corps of Engineers--non-supervisory--Federal Wage System. Code is for 

use by the Department of Army only. 
 (32) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Xx 

XA Special Overlap Area Rate Schedule--nonsupervisory--Federal Wage System. 

Code is for use by the Department of the Interior only. 

XB Special Overlap Area Rate Schedule--leader--Federal Wage System. Code is for 

use by the Department of the Interior only. 

XC Special Overlap Area Rate Schedule--supervisory--Federal Wage System. Code 

is for use by the Department of the Interior only. 

XD Nonsupervisory production facilitating special schedule printing employees--

Federal Wage System. 

XE Supervisors of negotiated rate employees--Federal Wage System. Code is for use 

by the Bureau of Reclamation (Department of the Interior) only. 

XF Floating Plant (Other than Hopper Dredge) Schedule--Nonsupervisory--Federal 

Wage System. Code is for use by the Department of the Army only. 

XG Floating Plant (Other than Hopper Dredge) Schedule--Leader--Federal Wage 

System. Code is for use by the Department of the Army only. 

XH Floating Plant (Other than Hopper Dredge) Schedule--Federal Wage System. 

Code is for use by the Department of the Army only. 

XI Non-Supervisory Schedule - Prevailing Rate System. Code is for use by the 

Bureau of Engraving and Printing (Department of the Treasury) only. 

XJ Leader Schedule - Prevailing Rate System. Code is for use by the Bureau of 

Engraving and Printing (Department of the Treasury) only. 

XK Supervisory Schedule - Prevailing Rate System. Code is for use by the Bureau of 

Engraving and Printing (Department of the Treasury) only. 

XL Leader special schedule printing employees--Federal Wage System. 

XN Supervisory production facilitating special schedule printing employees--Federal 

Wage System. 
 (33) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

XP Nonsupervisory special schedule printing employees--Federal Wage System. 

XS Supervisory special schedule printing employees--Federal Wage System. 
 (34) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

Yx 

YA Standard Career Group – Professional/Analytical Pay Schedule. Code is for use 

by the Departments of the Air Force, Army, Defense, and Navy only. 

YB Standard Career Group – Technician/Support Pay Schedule. Code is for use by 

the Departments of the Air Force, Army, Defense, and Navy only. 

YC Standard Career Group – Supervisor/Manager Pay Schedule. Code is for use by 

the Departments of the Air Force, Army, Defense, and Navy only. 

YD Scientific and Engineering Career Group – Professional Pay Schedule. Code is 

for use by the Departments of the Air Force, Army, Defense, and Navy only. 

YE Scientific and Engineering Career Group – Technician/Support Pay Schedule. 

Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YF Scientific and Engineering Career Group – Supervisor/Manager Pay Schedule. 

Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YG Medical Career Group – Physician/Dentist Pay Schedule. Code is for use by the 

Departments of the Air Force, Army, Defense, and Navy only. 

YH Medical Career Group – Professional Pay Schedule. Code is for use by the 

Departments of the Air Force, Army, Defense, and Navy only. 

YI Medical Career Group – Technician/Support Pay Schedule. Code is for use by 

the Departments of the Air Force, Army, Defense, and Navy only. 

YJ Medical Career Group – Supervisor/Manager Pay Schedule. Code is for use by 

the Departments of the Air Force, Army, Defense, and Navy only. 

YK Investigative and Protective Career Group – Investigative Pay Schedule. Code is 

for use by the Departments of the Air Force, Army, Defense, and Navy only. 

YL Investigative and Protective Career Group – Fire Protection Pay Schedule. Code 

is for use by the Departments of the Air Force, Army, Defense, and Navy only. 
 (35) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

YM Investigative and Protective Career Group – Police/Security Guard Pay Schedule. 

Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YN Investigative and Protective Career Group – Supervisor/Manager Pay Schedule. 

Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YO Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YP Standard Career Group – Student Educational Employment Program Pay 

Schedule. Code is for use by the Departments of the Air Force, Army, Defense, 

and Navy only. 

YQ Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YR Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YS Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YT Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YU Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YV Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YW Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YX Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 
 (36) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation 

YY Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 

YZ Code is for use by the Departments of the Air Force, Army, Defense, and Navy 

only. 
 (37) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY PLAN 

Code Name/Explanation

 Zx 

ZA Administrative. Code is for use by the Department of Commerce only. 

ZP Scientific and Engineering Professional. Code is for use by the Department of 

Commerce only. 

ZS Administrative Support. Code is for use by the Department of Commerce only. 

ZT Scientific and Engineering Technician. Code is for use by the Department of 

Commerce only. 

ZZ Nonapplicable. Code is for use only with pay basis WC (without compensation) 

when other pay plan codes are not applicable. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY RATE DETERMINANT 

Definition: A designation of any special factors that help determine an 

employee's rate of basic pay or adjusted basic pay. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Code set is used by PRIOR PAY RATE DETERMINANT. 

Format: X 

Note: 

Pay Rate Determinants are defined in terms of provisions in title 5 of the United States Code 

and Title 5 of the Code of Federal Regulations. 

The Pay Rate Determinants may also be used for pay systems not covered by these 

references that have similar provisions in law, regulation, or administrative procedure. 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY RATE DETERMINANT 

Code Name/Explanation 

0 Regular Rate. This code is used for all employees, regardless of pay system, who 

receive a scheduled rate and for whom none of the following codes apply. 

2 Saved Rate--Indefinite. Employee is paid, without time limitation, at a pay rate 

above the maximum rate for the grade (or for purposes of paragraph (c), the SES 

rate range) when: (a) on or before June 30, 1984, the Foreign Service domestic 

employee was converted to the General Schedule in accordance with P.L. 96-465; 

(b) prior to January 11, 1979 (the effective date of section 801(a) of the Civil 

Service Reform Act (CSRA), P.L. 95-454, 92 Stat. 1111), the employee and his or 

her position had been converted from one pay plan to another under appropriate 

authority and the employee was not entitled to either grade or pay retention (codes 

A, B, J, K, U, or V below) on the effective date of the CSRA; or (c) after 

January 11, 2004, the SES member is paid above level III of the Executive 

Schedule and he or she may not suffer a reduction in pay under 

5 CFR 534.404(h)(2) as a result of transferring from an agency with a maximum 

SES rate of basic pay equal to the rate for level II of the Executive Schedule to an 

agency with a maximum SES rate of basic pay equal to the rate for level III of the 

Executive Schedule or he or she may not suffer a reduction in pay under 

5 CFR 534.403(b) because his or her agency's applicable SES performance 

appraisal system is suspended under 5 CFR 430.405(h). 

3 Retained Pay--Special Rate Adjustment. Employee is receiving retained pay due 

to: (1) a downward adjustment of a special rate range that left the employee with 

a pay rate higher than the highest pay rate in the new special rate range; or (2) 

abolishment of a special rate range that left the employee with a pay rate in excess 

of the top rate of the grade. References: 5 U.S.C. 5363(a)(2) and 

5 CFR 536.301(a)(3). 

4 Saved Rate--Other. Employee is receiving saved rate pay at a pay rate above the 

regular rate and no other code is applicable. 

5 Special and Superior Qualifications Rates. For use when PRD codes 6 and 7 

below are both applicable. Note: Code 5 is used only on the action that 

appointed the employee at a superior qualifications rate within a special rate 

range; code 6 is used on subsequent actions while the employee continues to 

receive a special rate of pay. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY RATE DETERMINANT 

Code Name/Explanation 

6 Special Rate. Employee is paid a special rate or a special pay supplement, 

established under appropriate authority to recruit or retain well qualified 

individuals in selected agencies, occupations, work levels, and locations. (If 

employee is also entitled to a retained grade, use code E or F, as appropriate.) 

References: 5 U.S.C. 5305, 5 U.S.C. 5343(a)(1)(A)(ii), 5 U.S.C. 

5343(a)(1)(B)(ii), and similar authorities under law and regulation. 

7 Superior Qualifications Rate. Employee is hired at a pay rate above the minimum 

rate of the grade. Note: Code 7 is used only on the action that appointed the 

employee at a superior qualifications rate; code 0 or another appropriate code is 

used on actions subsequent to the appointment action. References: 5 U.S.C. 5333 

and 5 CFR 531.212. 

A Retained Grade--Different Position. Employee retains grade for a 2-year period, 

but is occupying a different position than that held before the grade reduction. (If 

employee is also entitled to a special rate in the retained grade, use code E.) 

References: 5 U.S.C. 5362 and 5 CFR 536.201-203. 

B Retained Grade--Same Position. Employee retains grade for a 2-year period and 

continues to occupy the same position held before the grade reduction. (If 

employee is also entitled to a special rate in the retained grade, use code F.) 

References: 5 U.S.C. 5362 and 5 CFR 536.201-203. 

C Critical Position Pay. Employee is receiving pay greater than would otherwise be 

payable for the employee's position because the position has been designated 

critical by the Office of Personnel Management in consultation with the Office of 

Management and Budget under 5 U.S.C. 5377, or the position has been 

designated critical by the head of an agency under other similar, legal authority. 

E Retained Grade and Special Rate--Different Position. Employee retains grade for 

a 2-year period, is entitled to a special rate in the retained grade, but is occupying 

a different position than that held before the grade reduction. 

F Retained Grade and Special Rate--Same Position. Employee retains grade for a 

2-year period, is entitled to a special rate in the retained grade, and is occupying 

the same position held before the grade reduction. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PAY RATE DETERMINANT 

Code Name/Explanation 

J Retained Pay--Same Position. Employee is receiving a retained rate of pay under 

5 U.S.C. 5363(a)(1) or (3), 5 CFR 536.301 (except section 536.301(a)(8)), or 

5 CFR 536.302, and continues to occupy the same position held before the 

reduction in grade or other action that otherwise would have resulted in a 

reduction in basic pay. (Note: The employee's pay rate may have been reduced 

to 150 percent of the maximum rate of basic pay payable for the present grade of 

the position.) 

K Retained Pay--Different Position. Employee is receiving a retained rate of pay 

under 5 U.S.C. 5363(a)(1) or (3), 5 CFR 536.301 (except section 536.301(a)(8)), 

or 5 CFR 536.302, but is currently occupying a different position than that held 

before the reduction in grade or other action that otherwise would have resulted in 

a reduction in basic pay. (Note: The employee's pay rate may have been reduced 

to 150 percent of the maximum rate of basic pay payable for the grade of the 

position now occupied.) 

P Preserved IGA Pay. Employee is a Department of Veterans Affairs (VA) 

physician or dentist authorized under 38 U.S.C. 7401(1) and 7405(a)(1)(A) at VA 

facilities in the San Francisco-Oakland-San Jose, CA, Consolidated Metropolitan 

Statistical Area (CMSA) whose 8 percent interim geographic adjustment (IGA) 

was preserved when the San Francisco CMSA was removed as an IGA area in 

January 1995. 

R Retained Pay--SES Removal. A former career Senior Executive Service (SES) 

employee is receiving a retained rate of pay under 5 U.S.C. 3594 and 5 CFR 

359.705 following removal from the SES. 

S Continued SES Basic Pay. A career Senior Executive Service (SES) employee 

appointed to a position outside of the SES for which the rate of basic pay is equal 

to or greater than the rate payable for level V of the Executive Schedule and the 

employee elected to continue to receive basic pay as if remaining in the SES in 

accordance with 5 U.S.C. 3392(c) and 5 CFR Part 317, Subpart H. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

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PAY RATE DETERMINANT 

Code Name/Explanation 

T Below the Minimum Rate. Employee is paid, without time limitation, at a pay 

rate below the minimum rate for the grade or pay band. 

U Retained Grade and Pay--Same Position. The employee: (1) has a retained grade; 

(2) is receiving retained pay; and (3) continues to occupy the same position held 

immediately before the action that otherwise would have resulted in a reduction in 

basic pay; i.e., use this code only when code J would be appropriate if grade 

retention were not also applicable. References: 5 U.S.C. 5362, 5 U.S.C. 5363, 

and 5 CFR Part 536. 

V Retained Grade and Pay--Different Position. The employee: (1) has a retained 

grade, (2) is receiving pay retention, and (3) is currently occupying a different 

position than that held immediately before the action that otherwise would have 

resulted in a reduction in basic pay; i.e., use this code only when code K would be 

appropriate if grade retention were not also applicable. 

References: 5 U.S.C. 5362, 5 U.S.C. 5363, and 5 CFR Part 536. 

Z Border Equalization Allowance. Employee is receiving a border equalization 

allowance in lieu of locality pay under section 3974 of title 22, United States 

Code. For use by the Department of State, the Agency for International 

Development, and the International Joint Commission of the United States and 

Canada for employees not in the Foreign Service stationed in Canada or Mexico 

but living in the United States. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

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PAY STATUS 

Definition: An employee's pay status in the Federal civilian workforce. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: NATURE OF ACTION (1) 

Format A 

Code Name/Explanation 

N Nonpay Status. Employee has been placed in nonpay status through the use of a 

nature of action in the 400 series (except NATURE OF ACTION 471 or 480). 

P Pay Status. Employee is in pay status in the Federal civilian workforce. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PERSONNEL OFFICE IDENTIFIER 

Definition: The identification of the Federal civilian personnel office 

authorized to appoint and separate an employee, and to the 

extent such functions have been delegated, prepare personnel 

actions, maintain official personnel records, and administer 

programs for staff compensation, training and development, 

benefits and awards, and employee and labor relations. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: 4N 

Note: 

The personnel office names and codes can be found in the Personnel Office Identifier (POI) 

Listing (produced by the Center for Workforce Information and Systems Requirements, 

Office of Personnel Management). The Listing contains the agency/subelement code, the 

personnel office code, the name and mailing address of the personnel office, and the name, 

title, and telephone number of the personnel office contact. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

POSITION OCCUPIED 

Definition: An employee's position in the Competitive Service, Excepted 

Service, or the Senior Executive Service. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: N 

Code Name/Explanation 

1 Competitive service. See 5 U.S.C. 2102 for definition of the competitive service. 

2 Excepted service. This position is not in the competitive service or in the Senior 

Executive Service. See 5 U.S.C. 2103 for definition of the excepted service. 

3 SES General. Employee in the SES occupies a general position as defined in 

5 U.S.C. 3132(a)(9). 

4 SES Career Reserved. Employee in the SES occupies a career reserved position as 

defined in 5 U.S.C. 3132(a)(8). 
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POSITION SENSITIVITY 

Definition: The designation of the level of risk associated with a position. 

Responsible Organization: Office of Personnel Management, Division for Federal 

Investigative Services. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

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POSITION SENSITIVITY 

Code Name/Explanation 

0 Not Designated. No designation of sensitivity has been made. (Not valid for use 

on Standard Forms 50 or 52, Optional Form 8, or equivalent agency form.) 

1 Nonsensitive (NS) National Security Risk. Potentially prejudicial to the national 

security. Adverse impact on the efficiency of the service: Potential for impact 

involving duties of limited relation to the agency mission with program 

responsibilities that affect the efficiency of the service. 

Low Risk (LR) Public Trust Position. Adverse impact on the efficiency of the 

service: Potential for impact involving duties of limited relation to the agency 

mission with program responsibilities which affect the efficiency of the service. 

2 Noncritical-Sensitive (NCS) National Security Risk. Potential for damage to 

potential for serious damage to the national security. Adverse impact on the 

efficiency of the service: Potential for moderate to serious impact involving duties 

of considerable importance to the agency mission with significant program 

responsibilities that affect the efficiency of the service. 

3 Critical-Sensitive (CS) National Security Risk. Potential for exceptionally grave 

damage to the national security. Adverse impact on the efficiency of the service: 

Potential for exceptionally grave impact involving duties of clearly major 

importance to the agency mission with major program responsibilities that affect 

the efficiency of the service. 

4 Special-Sensitive (SS) National Security Risk. Potential for inestimable damage 

to the national security. Adverse impact on the efficiency of the service: Potential 

for inestimable impact involving duties especially critical to the agency mission 

with broad scope and authority (e.g., overall direction of a major Government 

program) or other extremely important responsibilities that affect the overall 

efficiency of the service. 

5 Moderate Risk (MR) Public Trust Position. Adverse impact on the efficiency of 

the service: Potential for moderate to serious impact involving duties of 

considerable importance to the agency or program mission with significant 

program responsibilities and delivery of customer services to the public. 
6 

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POSITION SENSITIVITY 

Code Name/Explanation 

High Risk (HR) Public Trust Position. Adverse impact on the efficiency of the 

service: Potential for exceptionally serious impact involving duties especially 

critical to the agency or a program mission with broad scope of policy or program 

authority. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PREVIOUS RETIREMENT COVERAGE 

Definition: The indicator of whether an employee has, at the time of most 

recent appointment to the Federal service, previously been 

covered by the Civil Service Retirement System or the Federal 

Employees' Retirement System. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: A 

Code Name/Explanation 

N Never covered. Employee has never been covered by the CSRS or FERS. 

P Previously covered. Employee has previously been covered by the Civil Service 

Retirement System (CSRS) or Federal Employees' Retirement System (FERS). An 

employee would be considered as having previously been covered regardless of 

whether contributions were made to the CSRS or the FERS, or whether or not they 

withdrew previously contributed funds. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR ADJUSTED BASIC PAY 

Definition: An employee's prior ADJUSTED BASIC PAY. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Personnel Actions). 

Cross-Reference: ADJUSTED BASIC PAY 

Format: 6N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR BASIC PAY 

Definition: An employee's prior BASIC PAY. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: BASIC PAY 

Format: 6N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR DUTY STATION 

Definition: An employee's prior DUTY STATION. 

Responsible Organization: General Services Administration, Public Buildings Service. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: Uses DUTY STATION code set. 

Format: 2X4N3N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR GRADE, LEVEL, CLASS, RANK, OR PAY BAND 

Definition: An employee's prior GRADE, LEVEL, CLASS, RANK, OR 

PAY BAND. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses GRADE, LEVEL, CLASS, RANK, OR PAY BAND 

code set. 

Format: AA or NN 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

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PRIOR LOCALITY ADJUSTMENT 

Definition: An employee's prior LOCALITY ADJUSTMENT. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: LOCALITY ADJUSTMENT 

Format: 5N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR LOCALITY PAY AREA 

Definition: An employee's prior LOCALITY PAY AREA. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Voluntary. 

Cross-Reference: Uses LOCALITY PAY AREA code set. 

Format: NN 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR OCCUPATION 

Definition: An employee's prior OCCUPATION. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses OCCUPATION code set. 

Format: 4N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR PAY BASIS 

Definition: An employee's prior PAY BASIS. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses PAY BASIS code set. 

Format: AA 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR PAY PLAN 

Definition: An employee's prior PAY PLAN. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses PAY PLAN code set. 

Format: AA 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR PAY RATE DETERMINANT 

Definition: An employee's prior PAY RATE DETERMINANT. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: Uses PAY RATE DETERMINANT code set. 

Format: X 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR STEP OR RATE 

Definition: An employee's prior STEP OR RATE. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses STEP OR RATE code set. 

Format: AA or NN 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

PRIOR WORK SCHEDULE 

Definition: An employee's prior WORK SCHEDULE. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: Uses WORK SCHEDULE code set. 

Format: A 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RACE OR NATIONAL ORIGIN 

Definition: An employee's race or national origin. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: ETHNICITY AND RACE IDENTIFICATION. 

Format: A 

Note: 

Employees of mixed race or national origin should be identified with the race or national 

origin with which they most closely associate themselves. 

This data standard is only applicable to an employee whose accession occurs prior to 

July 1, 2006. See the Ethnicity and Race Identification data standard for an employee whose 

accession occurs on or after January 1, 2006. 
C 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RACE OR NATIONAL ORIGIN 

Code Name/Explanation 

A American Indian or Alaskan Native. A person having origins in any of the 

original people of North America, and who maintains cultural identification 

through community recognition or tribal affiliation. (This code must not be used 

for employees in Puerto Rico.) 

B Asian or Pacific Islander. A person having origins in any of the original people of 

the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands. This 

area includes, for example, China, India, Japan, Korea, the Philippine Islands, and 

Samoa. (This code must not be used for employees in Hawaii or Puerto Rico.) 

Black, not of Hispanic origin. A person having origins in any of the black racial 

groups of Africa. Does not include people of Mexican, Puerto Rican, Cuban, 

Central or South American, or other Spanish cultures or origins (see Hispanic). 

(This code must not be used for employees in Puerto Rico.) 

D Hispanic. A person of Mexican, Puerto Rican, Cuban, Central or South American, 

or other Spanish cultures or origins. Does not include people of Portuguese 

culture or origin. 

E White, not of Hispanic origin. A person having origins in any of the original 

people of Europe, North Africa, or the Middle East. Does not include people of 

Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish 

cultures or origins (see Hispanic). Also includes people not included in other 

categories. (This code must not be used for employees in Puerto Rico.) 

F Asian Indian. A person having origins in any of the original people of the Indian 

subcontinent, i.e., India, Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and 

Bhutan. (This code is for use in Hawaii only.) 

G Chinese. A person having origins in any of the original people of China. (This 

code is for use in Hawaii only.) 

H Filipino. A person having origins in any of the original people of the Philippines. 

(This code is for use in Hawaii only.) 

J Guamanian. A person having origins in any of the original people of Guam (e.g., 

Chamorro). (This code is for use in Hawaii only.) 
L 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RACE OR NATIONAL ORIGIN 

Code Name/Explanation 

K Hawaiian. A person having origins in any of the original people of Hawaii. 

Includes people who are Part Hawaiian and identify most closely with the 

Hawaiian category. (This code is for use in Hawaii only.) 

Japanese. A person having origins in any of the original people of Japan. (This 

code is for use in Hawaii only.) 

M Korean. A person having origins in any of the original people of Korea. (This 

code is for use in Hawaii only.) 

N Samoan. A person having origins in any of the original people of Samoa. (This 

code is for use in Hawaii only.) 

P Vietnamese. A person having origins in any of the original people of Vietnam. 

(This code is for use in Hawaii only.) 

Q All Other Asian or Pacific Islanders. A person having origins in any of the 

original people of Asia or the Pacific Islands not included in codes F through P 

above. (This code is for use in Hawaii only.) 

Y Not Hispanic in Puerto Rico. A person not of Mexican, Puerto Rican, Cuban, 

Central or South American, or other Spanish cultures or origins whose official 

duty station is in Puerto Rico. (This code is for use in Puerto Rico only.) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RATING OF RECORD (LEVEL) 

Definition: The summary level assigned to a rating of record. Rating of 

record is the performance rating prepared at the end of an 

appraisal period for performance over the entire period. Refer 

to 5 CFR 430.203 for the definition of rating of record and 5 

CFR 430.303 for the definition of annual summary rating and 

to 5 CFR 430.208 and 5 CFR 430.304 for definitions of 

summary levels. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: RATING OF RECORD (PATTERN), RATING OF RECORD 

(PERIOD) 

Format: X 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RATING OF RECORD (LEVEL) 

Code Name/Explanation 

1 Level 1. Unacceptable. Fail level under pass/fail program. 

2 Level 2. Level between Fully Successful and Unacceptable. 

3 Level 3. Fully Successful or equivalent. Pass level under pass/fail program. 

4 Level 4. Level between Outstanding and Fully Successful. 

5 Level 5. Outstanding or equivalent. 

X Not Rated. Code applies to General Schedule (GS/GM), Prevailing Rate, and other 

employees subject to the provisions of 5 CFR 430 (see coverage at 5 CFR 430.202 

and 5 CFR 430.302) who have not yet received a rating of record under the agency 

performance appraisal system (e.g., someone newly hired). 

Z Exclusion. Code applies to those employees who are not covered by a performance 

appraisal system and generally do not have their performance appraised. [Code Z 

(Exclusion), formerly reported as a Rating of Record (Level), more accurately 

describes a Rating of Record (Pattern). Therefore, Rating of Record (Level) code Z 

(Exclusion) is being terminated as a Rating of Record (Level) code (effective 

October 1, 2008).] 
C 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RATING OF RECORD (PATTERN) 

Definition: The specific summary levels which can be assigned to a rating 

of record under an appraisal program. The patterns of 

summary levels which shall be used are those defined in 5 CFR 

430.208(d) and Z for employees not covered by an appraisal 

program. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: RATING OF RECORD (LEVEL) 

Format: A 

Note: 

The summary levels shown below refer to RATING OF RECORD (LEVEL) codes. 

Code Name/ Explanation 

A Summary levels 1 and 3. Use for pass/fail programs. 

B Summary levels 1, 3, and 5. 

Summary levels 1, 3, and 4. 

D Summary levels 1, 2, and 3. 

E Summary levels 1, 3, 4, and 5. 

F Summary levels 1, 2, 3, and 5. 

G Summary levels 1, 2, 3, and 4. 

H Summary levels 1, 2, 3, 4, and 5. 

Z Exclusion. Code applies to those employees who are not covered by a performance 

appraisal system and generally do not have their performance appraised. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RATING OF RECORD (PERIOD) 

Definition: The ending date of the appraisal period for which the RATING 

OF RECORD (LEVEL) was issued. Refer to 5 CFR 430.203 

and 5 CFR 430.303. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: RATING OF RECORD (LEVEL). Uses CALENDAR DATE 

code set. 

Format: YYYYMM 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Definition: The assessed proficiency of the individual in understanding a 

given written language. 

Responsible Organization: Department of Defense, Defense Language Institute. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: NN 

Note: 

The following proficiency level descriptions characterize comprehension of the written 

language. Each of the six "base levels" (coded 00, 10, 20, 30, 40, and 50) implies control of 

any previous "base level's" functions and accuracy. The "plus level" designation (coded 06, 

16, 26, etc.) will be assigned when proficiency substantially exceeds one base skill level and 

does not fully meet the criteria for the next "base level." The "plus level" descriptions are 

therefore supplementary to the "base level" descriptions. 

A skill level is assigned to a person through an authorized language examination. Examiners 

assign a level on a variety of performance criteria exemplified in the descriptive statements. 

Therefore, the examples given here illustrate, but do not exhaustively describe, either the 

skills a person may possess or situations in which he/she may function effectively. 

Statements describing accuracy refer to typical stages in the development of competence in 

the most commonly taught languages in formal training programs. In other languages, 

emerging competence parallels these characterizations, but often with different details. 

Unless otherwise specified, the term "native reader" refers to native readers of a standard 

dialect. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Note (continued): 

"Well-educated," in the context of these proficiency descriptions, does not necessarily imply 

formal higher education. However, in cultures where formal higher education is common, 

the language-use abilities of persons who have had such education is considered the standard. 

That is, such a person meets contemporary expectations for the formal, careful style of the 

language, as well as range of less formal varieties of the language. 

In the following descriptions a standard set of text-types is associated with each level. The 

text-type is generally characterized in each descriptive statement. 

The word "read," in the context of these proficiency descriptions, means that the person at a 

given skill level can thoroughly understand the communicative intent in the text-types 

described. In the usual case the reader could be expected to make a full representation, 

thorough summary, or translation of the text into English. 

Other useful operations can be performed on written texts that do not require the ability to 

"read," as defined above. Examples of such tasks which people of a given skill level may 

reasonably be expected to perform are provided, when appropriate, in the descriptions. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Code Name/Explanation 

00 Reading, No Proficiency. No practical ability to read the language. Consistently 

misunderstands or cannot comprehend at all. (Has been abbreviated R-O in some 

nonautomated applications.) 

06 Reading, Memorized Proficiency. Can recognize all the letters in the printed 

version of an alphabetic system and high-frequency elements of a syllabary or a 

character system. Able to read some or all of the following: numbers, isolated 

words and phrases, personal and place names, street signs, office and shop 

designations. The above often interpreted inaccurately. Unable to read connected 

prose. (Has been abbreviated R-O+ in some nonautomated applications.) 

10 Reading, Elementary Proficiency. Sufficient comprehension to read very simple 

connected written material in a form equivalent to usual printing of typescript. 

Can read either representations of familiar formulaic verbal exchanges or simple 

language containing only the highest frequency structural patterns and 

vocabulary, including shared international vocabulary items and cognates (when 

appropriate). Able to read and understand known language elements that have 

been recombined in new ways to achieve different meanings at a similar level of 

simplicity. Texts may include simple narratives of routine behavior; highly 

predictable descriptions of persons, places or things; and explanations of 

geography and government such as those simplified for tourists. Some 

misunderstandings possible on simple texts. Can get some main ideas and locate 

prominent items of professional significance in more complex texts. Can identify 

general subject matter in some authentic texts. (Has been abbreviated R-1 in 

some nonautomated applications.) 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Code Name/Explanation 

16 Reading, Elementary Proficiency, Plus. Sufficient comprehension to understand 

simple discourse in printed form for informative social purposes. Can read 

material such as announcements of public events, simple prose containing 

biographical information or narration of events, and straightforward newspaper 

headlines. Can guess at unfamiliar vocabulary if highly contextualized, but with 

difficulty in unfamiliar contexts. Can get some main ideas and locate routine 

information of professional significance in more complex texts. Can follow 

essential points of written discussion at an elementary level on topics in his/her 

professional field. In commonly taught languages, the individual may not control 

the structure well. For example, basic grammatical relations are often 

misinterpreted, and temporal reference may rely primarily on lexical items as time 

indicators. Has some difficulty with the cohesive factors in discourse, such as 

matching pronouns with referents. May have to read materials several times for 

understanding. (Has been abbreviated R-1+ in some nonautomated applications.) 

20 Reading, Limited Working Proficiency. Sufficient comprehension to read simple, 

authentic written material in a form equivalent to usual printing or typescript on 

subjects within a familiar context. Able to read with some misunderstandings 

straightforward, familiar, factual material, but in general insufficiently 

experienced with the language to draw inferences directly from the linguistic 

aspects of the text. Can locate and understand the main ideas and details in 

material written for the general reader. However, persons who have professional 

knowledge of a subject may be able to summarize or perform sorting and locating 

tasks with written texts that are well beyond their general proficiency level. The 

individual can read uncomplicated, but authentic prose on familiar subjects that 

are normally presented in a predictable sequence which aids the reader in 

understanding. Texts may include descriptions and narrations in contexts such as 

news items describing frequently occurring events, simple biographical 

information, social notices, formulaic business letters, and simple technical 

material written for the general reader. Generally the prose that can be read by the 

individual is predominantly in straightforward/high-frequency sentence patterns. 

The individual does not have a broad active vocabulary (that is, which he/she 

recognizes immediately on sight), but is able to use contextual and real world cues 

to understand the text. Characteristically, however, the individual is quite slow in 

performing such a process. He/she is typically able to answer factual questions 

about authentic texts of the types described above. (Has been abbreviated R-2 in 

some nonautomated applications.) 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Code Name/Explanation 

26 Reading, Limited Working Proficiency, Plus. Sufficient comprehension to 

understand most factual material in non-technical prose as well as some 

discussions on concrete topics related to special professional interests. Is 

markedly more proficient at reading materials on a familiar topic. Is able to 

separate the main ideas and details from lesser ones and uses that distinction to 

advance understanding. The individual is able to use linguistic context and realworld knowledge to make sensible guesses about unfamiliar material. Has a 

broad active reading vocabulary. The individual is able to get the gist of main and 

subsidiary ideas in texts which could only be read thoroughly by persons with 

much higher proficiencies. Weaknesses include slowness, uncertainty, inability to 

discern nuance and/or intentionally disguised meaning. (Has been abbreviated R2+ in some nonautomated applications.) 

30 Reading, General Professional Proficiency. Able to read within a normal range of 

speed and with almost complete comprehension a variety of authentic prose 

material on unfamiliar subjects. Reading ability is not dependent on subject 

matter knowledge, although it is not expected that the individual can comprehend 

thoroughly subject matter which is highly dependent on cultural knowledge or 

which is outside his/her general experience and not accompanied by explanation. 

Text-types include news stories similar to wire service reports or international 

news items in major periodicals, routine correspondence, general reports, and 

technical material in his/her professional field; all of these may include 

hypothesis, argumentation, and supported opinions. Misreading rare. Almost 

always able to interpret material correctly, relate ideas, and "read between the 

lines," (that is, understand the writers' implicit intents in texts of the above types). 

Can get the gist of more sophisticated texts, but may be unable to detect or 

understand subtlety and nuance. Rarely has to pause over or reread general 

vocabulary. However, may experience some difficulty with unusually complex 

structure and low frequency idioms. (Has been abbreviated R-3 in some 

nonautomated applications.) 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Code Name/Explanation 

36 Reading, General Professional Proficiency, Plus. Can comprehend a variety of 

styles and forms pertinent to professional needs. Rarely misinterprets such texts 

or rarely experiences difficulty relating ideas or making inferences. Able to 

comprehend many sociolinguistic and cultural references. However, may miss 

some nuances and subtleties. Able to comprehend a considerable range of 

intentionally complex structures, low frequency idioms, and uncommon 

connotative intentions; however, accuracy is not complete. The individual is 

typically able to read with facility, understand, and appreciate contemporary 

exposition, technical, or literary texts which do not rely heavily on slang and 

unusual idioms. (Has been abbreviated R-3+ in some nonautomated 

applications.) 

40 Reading, Advanced Professional Proficiency. Able to read fluently and 

accurately all styles and forms of the language pertinent to professional needs. 

The individual's experience with the written language is extensive enough that 

he/she is able to relate inferences in the text to real-world knowledge and 

understand almost all sociolinguistic and cultural references. Able to "read 

beyond the lines" (that is, to understand the full ramifications of texts as they are 

situated in the wider cultural, political, or social environment). Able to read and 

understand the intent of writers' use of nuance and subtlety. The individual can 

discern relationships among sophisticated written materials in the context of broad 

experience. Can follow unpredictable turns of thought readily in, for example, 

editorial, conjectural, and literary texts in any subject matter area directed to the 

general reader. Can read essentially all materials in his/her special field, 

including official and professional documents and correspondence. Recognizes 

all professionally relevant vocabulary known to the educated non-professional 

native, although may have some difficulty with slang. Can read reasonably 

legible hand-writing without difficulty. Accuracy is often nearly that of a welleducated native reader. (Has been abbreviated R-4 in some nonautomated 

applications.) 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

READING PROFICIENCY 

Code Name/Explanation 

46 Reading, Advanced Professional Proficiency, Plus. Nearly native ability to read 

and understand extremely difficult or abstract prose, a very wide variety of 

vocabulary, idioms, colloquialisms, and slang. Strong sensitivity to and 

understanding of sociolinguistic and cultural references. Little difficulty in 

reading less than fully legible handwriting. Broad ability to "read beyond the 

lines" (that is, to understand the full ramifications of texts as they are situated in 

the wider cultural, political, or social environment) is nearly that of a well-read or 

well-educated native reader. Accuracy is close to that of the well-educated native 

reader, but not equivalent. (Has been abbreviated R-4+ in some nonautomated 

applications.) 

50 Reading, Functionally Native Proficiency. Reading proficiency is functionally 

equivalent to that of the well-educated native reader. Can read extremely difficult 

and abstract prose; for example, general legal and technical as well as highly 

colloquial writings. Able to read literary texts, typically including contemporary 

avant-garde prose, poetry, and theatrical writing. Can read classical/archaic forms 

of literature with the same degree of facility as the well-educated, but nonspecialist native. Reads and understands a wide variety of vocabulary and idioms, 

colloquialisms, slang, and pertinent cultural references. With varying degrees of 

difficulty, can read all kinds of handwritten documents. Accuracy of 

comprehension is equivalent to that of a well-educated native reader. (Has been 

abbreviated R-5 in some nonautomated applications.) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Definition: The remarks that explain the personnel action recorded on the 

Standard Form 50. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Personnel Actions). Only the remarks are 

required, not the codes. 

Cross-Reference: None. 

Format: AXN 

Note: 

Select 

• Appointment Limitations (Axx) 

• Benefits and Leave (Bxx) 

• Corrections and Cancellations (Cxx) 

• Employment Conditions (Exx) 

• Service Credit (Gxx) 

• Position Change Actions (Kxx) 

• Miscellaneous (Mxx) 

• Pay in Addition to, or Outside of, Salary (Nxx) 

• Pay Rate (Pxx) 

• Employee Reason for Resignation, Retirement, Failure To Relocate 

or To Accept Reassignment (Rxx) 

• Agency Explanation of Employee's Separation (Sxx) 

• Tenure (Txx) 

• Retained Grade and Retained Pay (Xxx) 

• Reserved for Agencies' Internal Use (Yxx-Zxx) 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

APPOINTMENT LIMITATIONS 

A01 Appointment is on a seasonal basis; the employee is subject to release to nonpay 

status and recall to duty to meet workload requirements as a condition of 

employment in accordance with the attached agreement. 

A03 This appointment is intended to continue for 2 years. Upon satisfactory 

completion of 2-year trial period, you will be noncompetitively converted to 

career-conditional appointment. If performance is not satisfactory, or you fail to 

satisfactorily complete program, employment will be terminated. 

A04 Appointment is not to exceed 2 years. Upon satisfactory completion of the 

program, you may be noncompetitively converted to a permanent appointment. If 

your performance is not satisfactory or if you fail to satisfactorily complete this 

program, employment will be terminated. 

A07 Employment under this appointment must not exceed (number) hours a year. 

A08 Employment under this and previous appointment must not exceed (number) 

hours a year. 

A11 Employment under this appointment must not exceed (number) working days a 

year. 

A12 Employment under this and previous appointment must not exceed (number) 

working days a year. 

A15 Total compensation during service year may not exceed 40% of salary for GS-3/1; 

salary increase resulting from a within-grade increase will not count against this 

limitation. 

A17 As a reemployed annuitant, you serve at the will of the appointing officer. 

A21 Temporary employees serve under appointments limited to 1-year or less and are 

subject to termination at any time without use of adverse action or reduction-inforce procedures. A temporary appointment does not confer eligibility to be 

promoted or reassigned to other positions, or the ability to be noncompetitively 

converted to career-conditional appointment. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

A22 This appointment cannot be renewed. Upon admission to the Bar, you will be 

eligible for appointment as attorney in accordance with (agency) appointment 

procedures. 

A24 Employee informed in advance of the conditions of appointment under the 

Presidential Management Fellows Program. 

A25 This action provides relief required by Public Law 101-12, pending final decision 

of the MSPB. 

A30 This appointment does not confer eligibility to be noncompetitively converted to 

career-conditional or career appointment. 

A31 This appointment is intended to continue through completion of education and 

study-related work requirements. An agency may noncompetitively appoint you 

to a career or career-conditional appointment within 120 days after satisfactory 

completion of your educational program and satisfactory completion of at least 

640 hours of career-related work experience. The work experience must have 

been completed prior to or concurrently with the completion of the requirements 

of your educational program. 

A32 This appointment is intended to continue for 2 years, unless extended up to 1 

additional year. Upon satisfactory completion of the internship, you may be 

noncompetitively converted to a career or career-conditional appointment. If you 

fail to satisfactorily complete the internship, your employment will be terminated. 

A33 This appointment is intended to continue for 2 years, unless extended up to 1 

additional year. Upon satisfactory completion of the internship, you may be 

noncompetitively converted to a career or career-conditional appointment. If your 

performance is not satisfactory or if you fail to satisfactorily complete the 

internship, you will be returned to a position at no lower grade or pay than the 

position you left to enter the Federal Career Intern Program. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

BENEFITS AND LEAVE 

B01 Cancelled health benefits. 

B02 Elected not to enroll for health benefits. 

B03 Ineligible for health benefits. 

B04 Ineligible for leave. 

B31 Changes SCD from (date) to reflect (number) hours worked under intermittent 

work schedule. 

B32 Changes SCD from (date) to reflect excess time in nonpay status during calendar 

year (year). 

B33 Changes SCD from (date) to reflect service which has been ruled creditable. 

B34 Changes SCD from (date) to reflect previously unclaimed service. 

B35 Changes SCD from (date) because (state reason). 

B36 Changes SCD from (date) upon employee's receipt of discharge from uniformed 

service. 

B41 Health benefits will continue as long as you participate in the work-study program 

if you pay the employee's share of costs. Contact your servicing Human 

Resources Office or see the FEHB Handbook at http://www.opm.gov/insure for 

detailed information. 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

B43 Government share of premium for health benefits coverage will be reduced 

because you are working part-time. You will have to pay the employee share of 

the premium plus the difference between what the Government pays for your 

enrollment and the amount the Government pays for a full-time employee. 

B44 Health benefits coverage continues. 

B45 You may change your health benefits enrollment within 60 days after the effective 

date of this action. 

B46 SF 2819 was provided. Life insurance coverage is extended for 31 days during 

which you are eligible to convert to an individual policy (nongroup contract). 

B47 Health benefits coverage is extended for 31 days during which you are eligible to 

convert to an individual policy (nongroup contract). 

B51 Basic Life insurance coverage and Additional Optional coverage (if elected) are 

based on the rate of annual salary payable to you as a part-time employee, not the 

full-time salary rate shown in block 20 of this SF 50. However, Basic Life 

insurance coverage is always at least $10,000. 

B52 Ineligible for health benefits until you complete one year of current continuous 

employment. Then you may elect health benefits for which you will be charged 

the full premium. 

B53 Health benefits coverage is extended for 31 days during which you are eligible to 

convert to an individual policy (nongroup contract). You are also eligible for 

temporary continuation of your FEHB coverage for up to 18 months. 

B60 Eligible to elect coverage under the Federal Employees Retirement System 

(FERS) within six months of the effective date of this personnel action. SF 3109 

provided to employee. 

B61 You appear to be eligible for early deferred retirement benefits at age (enter 

eligibility age). If you have questions, contact your agency retirement counselor. 

B62 You appear to be eligible for immediate MRA + 10 retirement annuity. If you 

have questions, contact your agency retirement counselor. 

B63 Elected to retain coverage under a retirement system for NAF employees. 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

B66 An employee subject to the provisions of P.L. 108-375 is eligible for continued 

FEHB coverage up to 24 months when called to active duty and certain 

requirements (including serving in support of a contingency operation) are met. 

An employee subject to the provisions of P.L. 108-454 is eligible for FEHB 

coverage for 24 months when absent because of service in the uniformed service 

and certain requirements are met. Contact your servicing Human Resources 

Office or see the FEHB Handbook at http://www.opm.gov/insure for detailed 

information. 

B67 Elected full Living Benefits on (enter date from FE-8C). Post-election Basic 

Insurance amount is $00.00. 

B68 Elected partial Living Benefits on (enter date from FE-8C). Post-election Basic 

Insurance amount is (enter amount from FE-8C). Must elect "no reduction" at 

retirement. 

B69 Employee has assigned ownership of life insurance coverage. Assignment 

terminates 31 days after separation date unless employee is entitled to continued 

coverage before that date. 

B71 You must elect to either: (1) terminate your enrollment in FEHB, or (2) continue 

it for up to 365 days and agree to pay the premium or incur a debt. If you do not 

elect to terminate or continue your enrollment, it automatically terminates at the 

end of the last pay period in which you paid premiums. Contact your servicing 

Human Resources Office or see FEHB Handbook at http://www.opm.gov/insure 

for detailed information. 

B72 FEGLI coverage continues until your time in nonpay status totals 12 months. 

Contact your servicing Human Resources Office or see the FEGLI Handbook at 

http://www.opm.gov/insure for detailed information. 

B73 You are receiving (enter yrs. and mos., e.g., 2 yrs., 6 mos.) credit toward your 

SCD-Leave shown in Block 31 for the following period(s) of non-Federal 

service: (list all applicable “from” and “to” dates). 

B74 You are receiving (enter yrs. and mos., e.g., 2 yrs., 6 mos.) credit toward your 

SCD-Leave shown in Block 31 for the following period(s) of active duty military 

service: (list all applicable “from” and “to” dates). 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

B75 Changes SCD-Leave from (date) because employee failed to complete 1 full year 

of continuous service with the appointing agency. 
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

CORRECTIONS AND CANCELLATIONS 

C02 Employee found to be ineligible for (type) retirement. 

C03 Retroactive restoration based on ( ). 

C04 Retroactive change to intermediate grade, level or band based on ( ). 

C06 Retroactive change to former grade, level, or band based on ( ). 

C07 Retroactive change to lower grade, level, or band based on ( ). 

C08 Also corrects same item(s) on personnel action (code and nature of action) dated 

(date). 

C09 Also corrects (code and nature of action) effective (date), item (number), to add 

( ). 

C10 Corrects date of separation from (date) to avoid a break in service when employee 

was appointed by (agency). 

C11 Corrects item (number) from ( ). 

C12 Also corrects same item(s) on all previous actions from (date) to (date). 

C13 Also corrects (code and nature of action) effective (date), item (number), from 

( ). 

C14 (Explain why the action is cancelled). 

C15 This notification of personnel action replaces a previously executed one. 

C16 This notification of personnel action prepared by (name of employing office). 

C17 Completes item (number) which was omitted. 

C18 Corrects item (number) to read: 

C19 Corrects salary to give employee benefit of highest previous rate of basic pay. 
 (9) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

C20 Action cancelled in accordance with OPM letter (or instructions) dated (date). 

This SF 50 and the SF 50 being cancelled must be retained permanently in the 

employee's Official Personnel Folder. 

C21 Service from (date of appointment) to (date appointment was regularized or 

cancelled) may be credited for qualifications purposes, and for leave accrual and 

RIF retention purposes, and for (list other purposes). 

C27 Entitled to back pay under 5 U.S.C. 5596. 

C28 Active duty begins (date). 

C30 Nature of action and code shown on original action are no longer in use. 
 (10) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

EMPLOYMENT CONDITIONS 

E01 Appointment is indefinite. 

E03 Trial period completed. 

E04 Initial probationary period completed. 

E05 Date for completion of initial probationary (or trial) period has been adjusted to 

reflect excess time in nonpay status. New completion date is (date). 

E06 Date for completion of probationary (or trial) period has been adjusted to reflect 

credit for service on intermittent work schedule. Estimated completion date is 

(date). 

E07 You will be in tenure group II until you complete the one-year probationary 

period that began (date); then you will be changed back to tenure group I. 

E18 Appointment is subject to completion of one year initial probationary period 

beginning (date). 

E19 Appointment is subject to completion of one year trial period beginning (date). 

E21 You are subject to regulations governing conduct and responsibilities of special 

government employees. 

E23 Veteran preference is not applicable to the Senior Executive Service. 

E24 Probationary period for SES position is not required. 

E25 Subject to satisfactory completion of one year SES probationary period beginning 

(date). 

E37 Satisfactorily completed prescribed training under training agreement. Meets 

basic qualifications for other positions in this series. 

E39 Employee is assigned to a worker-trainee developmental position. 

E44 Probationary period for supervisory (or managerial) position not required. 
 (11) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

E45 Probationary period for supervisory (or managerial) position completed. 

E46 Subject to completion of (enter period) probationary period for assignment to 

supervisory (or managerial) position beginning (date). 

E51 Employee has guaranteed placement rights during probation. 

E54 Employee elects to continue appropriate SES provisions under 5 U.S.C. 3392(c). 

E56 Qualified for this position only under training agreement. Not eligible for other 

positions in this series until satisfactorily completes prescribed training. 

E58 Appointment is on a provisional basis. You are eligible for retirement coverage 

and for health benefits and life insurance. If your performance is satisfactory, and 

you meet all legal, qualifications, and other applicable requirements, you may be 

converted to a nontemporary appointment before this appointment expires. 
 (12) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

SERVICE CREDIT 

G11 Employee paid under 5 U.S.C. chapter 81 from (date) through (date). The entire 

period shall be credited for all rights and benefits based on length of service. 

G29 Intermittent employment totaled (number) hours in work status from (date) to 

(date). 

G30 Intermittent employment totaled (number) hours in pay status from (date) to 

(date). 

G31 Nonpay time not previously recorded in calendar year (year) totaled (number) 

hours. 

G33 Service credit for retirement, reduction-in-force, and leave accrual purposes 

continues for up to a maximum of 6 months in nonpay status per calendar year. 
 (13) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

POSITION CHANGE ACTIONS 

K01 Qualification requirements modified because of general OPM amendment. 

K02 Qualification waived per Reg 351.703. 

K12 Selected from (cite the number of the agency's merit promotion certificate or list 

of eligibles), dated (date). 

K13 Removes temporary limitation placed on the last action. 

K16 From promotion NTE (date). 

K17 Repromotion to grade, level, or band not above that from which downgraded 

without personal cause and not at employee's request. 

K18 Position is at the full performance level or band. 

K19 Successor position--employee retained in competitive service. 

K20 Full Performance level of employee’s position is (enter pay plan and grade, level, 

or band). 

K23 Result of change in classification standards. 

K26 Result of additional duties and responsibilities. 

K27 Result of position review. 

K38 Promoted (or reassigned) from (former position and grade, level, or band) 

effective (date). 

K43 Result of failure to satisfactorily complete probationary period for supervisory (or 

managerial) position. 

K46 Detailed to (enter name of State or local government or educational institution) 

under the Intergovernmental Personnel Act (IPA). 

K50 From position change NTE (date). 
 (14) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

K55 Based on OPM CEG letter of 9/29/92. (Remark is for use by the Department of 

the Air Force, Department of the Army, Department of Defense, and Department 

of the Navy only.) 

K60 Action is in lieu of RIF separation of employee retained under temporary 

exception. 
 (15) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

MISCELLANEOUS 

M01 Appointment affidavit executed (date). 

M02 You have reemployment rights for two years in (former agency) granted under 

Reg 352.204 and OPM letter of (date). 

M04 Under Public Law 96-8, is entitled to continue FEGLI and health benefits. Has 

reemployment rights in (agency from which separated) or successor agency upon 

separation from the Institute, subject to such time period and other conditions as 

the President may prescribe. 

M06 Reason for temporary appointment (state reason). 

M10 OPF maintained by (name and address of office). 

M20 Action at employee's request. 

M23 Continues promotion NTE (date). 

M24 Continues position change NTE (date). 

M26 Employee was advised of opportunity to file grievance and elected to do so. 

M27 Employee was advised of opportunity to file grievance and elected not to do so. 

M33 On nonpay status in (agency). 

M34 On part-time (or intermittent) appointment in (agency). 

M36 Concurrent employment (identify position or agency unit where concurrently 

employed). 

M37 Employee failed to make an election, coverage is FERS by default on (insert 

determination date) due to Pub. Law 106-265 (FERCCA). 

M38 Frozen service: (enter yrs. and mos., e.g., "20 yrs., 5 mos."). 

M39 Creditable military service: (enter yrs. and mos., e.g., "6 yrs, 7 mos."). 
 (16) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

M40 Previous retirement coverage: (enter "never covered" or "previously covered" or 

"previously covered--refund eligible"). 

M41 Employee failed to make an election, coverage is CSRS Offset by default on 

(insert determination date) due to Pub. Law 106-265 (FERCCA). 

M42 Approved by (OPM office or agency official) on (date). 

M43 Erroneous CSRS, should have been FERS – Employee elected CSRS Offset on 

(insert date of election), correction due to Pub. Law 106-265 (FERCCA). 

M44 Employee elected coverage under FERS. 

M45 Employee is automatically covered under FERS. 

M46 Employee is covered by FERS because of previous election. 

M47 Erroneous CSRS, should have been FERS – Employee elected FERS on (insert 

date of election), correction due to Pub. Law 106-265 (FERCCA). 

M48 Erroneous CSRS Offset, should have been FERS – Employee elected to remain in 

CSRS Offset on (insert date of election), correction due to Pub. Law 106-265 

(FERCCA). 

M49 Erroneous CSRS Offset, should have been FERS – Employee elected FERS on 

(insert date of election), correction due to Pub. Law 106-265 (FERCCA). 

M50 Erroneous CSRS, should have been Social Security Only – Employee elected 

CSRS Offset on (insert date of election), correction due to Pub. Law 106-265 

(FERCCA). 

M51 Erroneous CSRS, should have been Social Security Only – Employee elected 

Social Security Only on (insert date of election), correction due to Pub. Law 106-

265 (FERCCA). 

M52 Employee declined conversion to the Senior Executive Service and continues 

under (enter: type of appointment) with all associated rights and benefits. 
 (17) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

M53 Employee to suffer no loss of, or reduction in, pay, leave, credit for time or 

service, or performance or efficiency rating. 

M54 Erroneous CSRS Offset, should have been Social Security Only – Employee 

elected to remain in CSRS Offset on (insert date of election), correction due to 

Pub. Law 106-265 (FERCCA). 

M55 Erroneous CSRS Offset, should have been Social Security Only – Employee 

elected Social Security Only on (insert date of election), correction due to Pub. 

Law 106-265 (FERCCA). 

M56 Erroneous FERS, should have been CSRS – Employee elected to remain in FERS 

on (insert date of election), correction due to Pub. Law 106-265 (FERCCA). 

M57 Erroneous FERS, should have been CSRS – Employee elected CSRS on (insert 

date of election), correction due to Pub. Law 106-265 (FERCCA). 

M58 No SES reinstatement rights. 

M59 Erroneous FERS, should have been CSRS Offset – Employee elected to remain in 

FERS on (insert date of election), correction due to Pub. Law 106-265 

(FERCCA). 

M60 Information on possible 5 U.S.C. chapter 83, subchapter II, case may be obtained 

from (enter name and address). 

M61 Possible 5 U.S.C. chapter 83, subch. II, case. 

M62 You have reemployment rights in (agency) under 5 U.S.C. 3582 provided 

separation is no later than (enter period) after the date of entry on duty in (name of 

international organization) and you apply to this agency within 90 days from date 

of your separation. 

M63 Erroneous FERS, should have been CSRS Offset – Employee elected CSRS 

Offset on (insert date of election), correction due to Pub. Law 106-265 

(FERCCA). 

M64 You have employment rights in (agency) for (how long) under (authority). 
 (18) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

M65 Erroneous FERS, should have been Social Security Only – Employee elected to 

remain in FERS on (insert date of election), correction due to Pub. Law 106-265 

(FERCCA). 

M66 Erroneous FERS, should have been Social Security Only – Employee elected 

Social Security Only on (insert date of election), correction due to Pub. Law 106-

265 (FERCCA). 

M67 Forwarding address: 

M68 Correction is the result of correction made under Pub. Law 106-265 (FERCCA). 

M71 Reason for placement in nonpay status: 

M72 Reason for furlough: (state reason). 

M73 To be furloughed on (list dates) for total of (number) hours. 

M74 Changes data element(s) in block(s) (list SF 50 block number(s)). 

M76 Requested, in lieu of annual leave, after declining offer of (position title, series, 

grade, level, or band, and location). 

M80 Variation under CS Rule 5 approved by OPM on (date). 

M81 Code S in block 32 indicates a part-time employee who is job sharing. 

M82 Code T in block 32 indicates a seasonal employee, with a part-time work 

schedule, who is job sharing. 

M83 The 3-year limit on eligibility for reinstatement is extended by the period you 

serve on excepted, SES, term, or temporary appointment. 

M85 You are scheduled to work a minimum of (number) hours per week; additional 

hours may be scheduled when needed to complete assignments. (Remark is for 

use by the Bureau of Census (Department of Commerce) only.) 
 (19) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

M90 Employee retained, on accrued annual leave NTE (date), past RIF separation date 

of (date) to establish eligibility for (enter: retirement; health benefits coverage; or 

retirement and health benefits coverage.) 

M91 Employee retained on sick leave past RIF separation date of (date) until (new 

separation date). 

M92 Employee retained past RIF effective date of (date) until (new separation date) to 

(enter reason). 

M93 Employee retained under authority of liquidation provisions prior to completion 

of liquidation on RIF separation date of (date). 

M94 Employee elected deemed FERS coverage under 5 CFR 846.204(b)(2)(i) on 

(insert date employee made the election). 

M95 Employee given deemed FERS election notice on (insert date of notice), and did 

not respond. Employee is deemed to have elected FERS coverage under 

5 CFR 846.204(b)(2)(i). 

M96 Employee declined FERS coverage under 5 CFR 846.204(b)(2)(ii) on (insert date 

employee made the election). 

M97 SES member subject to post-employment restrictions under 18 U.S.C. 207(c). 
 (20) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

PAY IN ADDITION TO, OR OUTSIDE OF, SALARY 

N10 To (or expected to) be paid under 5 U.S.C. chapter 81. 

N11 Employee is entitled to 45 calendar days of continuation of regular pay under 5 

U.S.C., Chapter 81, section 8118. 

N12 Expected to be paid under 5 U.S.C. chapter 81 following 45 calendar days COP 

period. 

N20 Severance pay to be resumed by (agency responsible for the severance pay fund). 

N21 Severance pay to be recomputed by (agency responsible for the severance pay 

fund). 

N22 Entitled to ($ ) severance pay fund to be paid at the rate of ($ ) per week over 

(number) weeks beginning (date). 

N23 Not entitled to severance pay. 

N24 Severance pay suspended by (agency paying the severance pay) until termination 

of this appointment. 

N25 Severance pay discontinued. Employee has received (total number) weeks of 

severance pay. 

N26 Lump-sum payment to cover (number) hours ending (date and hour.) 

N27 Lump-sum payment to be made for any unused annual leave. 

N59 OPF retained by (name and address of office). 

N61 Per Reg 531.223(f), the rate received solely during period of Interim WGI may 

not be used to establish highest previous rate. 
 (21) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

PAY RATE 

P01 Previously employed at (pay plan, grade, level, band, rate). 

P02 Pay rate fixed to include rate increase due on same date. 

P03 Pay rate is subject to upward retroactive adjustment upon verification of prior 

service. 

P04 Superior qualifications appointment made under Reg 531.203(b). 

P05 Special rate under 5 U.S.C. 5305. 

P06 Pay rate includes rate changes (e.g., within-grade increases) to which employee 

would have been entitled had he or she remained continuously in Federal service. 

P07 Special rate table ____. 

P08 Annual salary to be reduced by the amount of your retirement annuity and by 

future cost of living increases. 

P09 Pay or step adjusted (date) by (authority). 

P10 Annuity at present is $ _____ pa. 

P11 Basic pay in block 20A is law enforcement officer special base rate, which is 

higher than normal GS rate. 

P12 Eligibility date for within-grade increase adjusted to reflect excess time in nonpay 

status. New estimated eligibility date is (date). 

P13 Effective date adjusted due to excess time in nonpay status of (number) hours. 

P14 Work performance is at an acceptable level of competence. 

P15 Within-grade increase to step (number) denied because your work is not at an 

acceptable level of competence. You remain at GS (number), step (number). 

P16 Met all requirements for WGI to (grade and step) (date); due on (date). 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

P17 Entitled to retained pay until (date); otherwise, pay would be (pay plan, grade, 

level or band and step if applicable). 

P18 Retained rate period expires (date). Effective (date) pay will be ($______). 

P19 Salary includes WGI for which employee became eligible on (date). 

P20 Position and pay reflect the following actions effective during employee's 

absence: (list actions). 

P30 Eligibility date for WGI has been adjusted to reflect credit for service on 

intermittent work schedule. Estimated eligibility date is (date). 

P48 Salary may not be reduced below salary earned immediately prior to SES 

conversion with any future involuntary action while continuously employed. 

P54 Superior qualifications appointment made under 35 CFR 251.42. 

P55 Special rate under 35 CFR 251.42. 

P72 Salary in block 20 includes supervisory differential of $_______. 

P73 Block 20 shows the percent of your rate of adjusted basic pay which is paid to you 

for the substantial, irregular overtime work you perform which cannot be 

controlled administratively. 

P80 Salary in block 12 includes supervisory differential of $_______. 

P81 Salary in block 20 includes AUO of $_______. 

P82 Salary in block 12 includes AUO of $_______. 

P90 You are required to submit to the personnel office a copy of any subsequent 

notice from OPM of any change in your gross annuity rate. 

P91 Within-grade increase denied because your work is not at an acceptable level of 

competence. Your salary does not change. 

P92 Salary includes a locality-based payment of __% (in block 20B). 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

P93 Special rate exceeds the locality rate of pay; employee receives higher special rate 

supplement (in block 20B instead of locality payment). 

P98 Salary in block 12 includes availability pay of $___. 

P99 Salary in block 20 includes availability pay of $___. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

EMPLOYEE REASON FOR RESIGNATION, RETIREMENT, FAILURE TO 

RELOCATE OR TO ACCEPT REASSIGNMENT 

R19 Reason for resignation: (Enter reason given by employee. When reason is too 

lengthy to fit into block 45 of the SF 50, it should be summarized.) 

R20 Reason for retirement: to obtain retirement benefits. 

R21 Reason for retirement: (State reason.) 

R22 Employee has elected to receive workers' compensation in lieu of a retirement 

annuity. 

R52 Reason(s) for declination of assignment: (Enter reason(s).) 

R53 Reason(s) for declination of relocation: (Enter reason(s).) 

R55 Refused job offer because (reasons given by employee). 

AGENCY EXPLANATION OF EMPLOYEE'S SEPARATION 

S20 (State the conditions under which the employee abandoned his/her position). 

S25 Agency finding: (State the specific, factual reason known to the agency as to why 

the employee retired.) 

S28 Agency finding: Resigned after receiving written notice on (date) of decision to 

separate for (reasons). 

S29 Agency finding: Resigned after receiving written notice on (date) of decision to 

demote for (reasons). 

S30 Agency finding: Resigned after receiving written notice on (date) of decision to 

suspend for (reasons). 

S31 Agency finding: Resigned after receiving written notice on (date) of proposal to 

separate for (reasons). 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

S32 Agency finding: Resigned after receiving written notice on (date) of proposal to 

demote for (reasons). 

S33 Agency finding: Resigned after receiving written notice on (date) of proposal to 

suspend for (reasons). 

S34 Agency finding: Retired after receiving written notice on (date) of decision to 

separate for (reasons). 

S35 Agency finding: Retired after receiving written notice on (date) of decision to 

demote for (reasons). 

S36 Agency finding: Retired after receiving written notice on (date) of decision to 

suspend for (reasons). 

S37 Agency finding: Retired after receiving written notice on (date) of proposal to 

separate for (reasons). 

S38 Agency finding: Retired after receiving written notice on (date) of proposal to 

demote for (reasons). 

S39 Agency finding: Retired after receiving written notice on (date) of proposal to 

suspend for (reasons). 

S40 Agency finding: Terminated after receiving written notice on (date) of proposal to 

suspend for (reasons). 

S41 Agency finding: Terminated after receiving written notice on (date) of proposal to 

demote for (reasons). 

S42 Agency finding: Terminated after receiving written notice on (date) of proposal to 

separate for (reasons). 

S43 Agency finding: Terminated after receiving written notice on (date) of decision to 

suspend for (reasons). 

S44 Agency finding: Terminated after receiving written notice (date) of decision to 

demote for (reasons). 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

S45 Agency finding: Terminated after receiving written notice on (date) of decision to 

separate for (reasons). 

S46 Separated by order of OPM dated (date) for violation of CS (enter proper rule or 

regulation). 

S47 Reason(s) for removal: (State reason(s).) 

S48 Reason(s) for termination: (State reason(s).) 

S49 Reason for suspension: (State reason). 

S51 RIF notice dated: (date). 

S54 Offered job(s) of (position title, grade, salary, and geographical location). 

S56 No reason given by employee for refusing job offer. 

S57 Refused extension of appointment. 

S58 No other work available. 

S65 Resigned during initial appointment probationary period. 

S66 Resigned during trial period. 

S68 Employee gave no reason for resignation. 

S69 Employee gave no reason for retiring. 

S73 Separation by order of Merit Systems Protection Board dated (date) for (enter 

briefly, but specifically, the reasons given by MSPB). 

S74 Agency finding: Resigned after receiving notice of proposed position change as 

result of failure to satisfactorily complete probationary period for supervisory (or 

managerial) position. 
 (27) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

S75 Agency finding: Resigned after receiving notice of decision on position change as 

result of failure to satisfactorily complete probationary period for supervisory (or 

managerial) position. 

S77 Suspension to be imposed on (list days of the week or specific dates on which 

suspension will be imposed). 

S78 Employee is accompanying a U.S. Government sponsor overseas. 

S80 Resigned after receiving notice that within-grade increase would be denied. 

S81 Agency Finding: Retired after receiving written notice on (date) of decision to 

remove from the SES for (reasons). 

S82 Agency Finding: Resigned after receiving written notice on (date) of proposed 

placement out of the SES for (reasons). 

S83 There is no annuity reduction based on age per 5 U.S.C. 8339(h). 

S84 Eligible for an annuity supplement per 5 U.S.C. 8421(a)(2). 
 (28) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

TENURE 

T05 Date for conversion to career tenure has been adjusted to reflect credit for service 

on intermittent work schedule. Estimated conversion date is (date). 

T06 Date for conversion to career tenure has been adjusted to reflect excess time in 

nonpay status. New conversion date is (date). 

T07 Completed service requirement for career tenure from (date) to (date). 

T08 Service counting towards permanent tenure from (date) to (date). 

T09 Service counting towards permanent tenure from (date). 

T10 Service counting toward career tenure from (date). 

T11 Completed one year of current continuous service. 

T29 (Briefly state reason for change in tenure group). 

T30 Reason for retroactive action: 

T55 Tenure as used for 5 U.S.C. 3502 is not applicable to the Senior Executive 

Service. 

RETAINED GRADE AND RETAINED PAY 

X36 Grade retention entitlement terminated. No further entitlement to grade or pay 

retention. 

X37 Employee is entitled to retain grade of (pay plan and grade) through (date). 

X38 On (date) employee will be entitled to retain grade of (pay plan and grade) 

through (date) provided the preceding period of grade retention is not terminated 

earlier. 

X39 Employee elected to terminate grade retention entitlement. 
 (29) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

X40 Employee is entitled to pay retention. 

X41 Employee is now entitled to retained rate. Salary is equal to applicable cap on 

retained rates – 150% of maximum rate of grade to which assigned or level IV of 

the Executive Schedule. 

X42 Pay retention entitlement terminated. 

X43 Expiration of grade retention period as (pay plan and grade). 

X44 Employee is entitled to grade retention. 

X45 Retained grade will be used to determine employee's pay, retirement and 

insurance benefits, and promotion and training eligibility. 

X46 Action gives employee within-grade increase/quality increase to step (number) of 

(pay plan and grade), retained grade. 

X47 Action denies within-grade increase to step (number) of employee's retained 

grade. 

X48 Declined offer of (position title; pay plan;series; and grade, level or band). 

X49 Change to lower grade, level, or band is for personal cause. 

X50 Failed to comply with priority placement program requirements. 

X61 Retained grade will not be used for purposes of reduction-in-force. 

X62 Action grants within-grade increase in employee's retained grade of (pay plan and 

grade). 

X63 Action denies within-grade increase in employee's retained grade of (pay plan and 

grade). 

X65 Grade retention entitlement is terminated. 

X67 Employee receiving retained rate in excess of maximum adjusted rate of basic pay 

for employee’s grade; not entitled to locality payment or special rate supplement. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

REMARKS 

Code Name/Explanation 

RESERVED FOR AGENCIES' INTERNAL USE 

Codes with the first character of Y or Z are reserved for agencies' internal use. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETAINED GRADE 

Definition: The grade an employee retains when moving to a position in a 

covered pay schedule which is lower in grade than the position 

held immediately prior to a demotion that resulted from a 

reduction in force, a reclassification, or a management decision 

as described in 5 CFR 536.103(b). 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses GRADE, LEVEL, CLASS, RANK, OR PAY BAND 

code set. 

Format: AA or NN 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETAINED PAY PLAN 

Definition: The pay plan an employee retains when moving to a position in 

a covered pay schedule which is lower in grade than the 

position held immediately prior to a demotion that resulted 

from a reduction in force, a reclassification, or a management 

decision described in 5 CFR 536.103(b). 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses PAY PLAN code set. 

Format: AA 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETAINED STEP 

Definition: The pay rate step an employee retains when moving to a 

position in a covered pay schedule which is lower in grade than 

the position held immediately prior to a demotion that resulted 

from a reduction in force, a reclassification, or a management 

decision as described in 5 CFR 536.301(b). 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses STEP OR RATE code set. 

Format: AA or NN 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETENTION ALLOWANCE 

Definition: The annual total dollar amount (up to 25 percent of basic pay) 

paid to an essential employee with unusually high 

qualifications or special skills in those cases where the agency 

determines that the employee would be likely to leave Federal 

employment if no allowance were paid. Note that, under 

Section 301 (effective May 1, 2005) of the Federal Workforce 

Flexibility Act of 2004 (Public Law 108-411, dated October 

30, 2004), retention allowance (used with nature of action code 

810) has been replaced by retention incentive (used with nature 

of action code 827). An employee receiving an allowance 

under the former retention payment program is entitled to 

continue receiving the allowance until the allowance is 

terminated, but not later than April 30, 2006. Retention 

allowance should only be used for such an employee. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: BASIC PAY, OTHER PAY, TOTAL SALARY 

Format: 5N 

Note: 

The amount is right justified with leading zeros. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETIREMENT PLAN 

Definition: The civilian retirement system(s) to which deductions from an 

employee's pay are credited. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: FROZEN SERVICE 

Format: X 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETIREMENT PLAN 

Code Name/Explanation 

SINGLE SYSTEM DEDUCTIONS 

1 Civil Service Retirement System (CSRS) 

2 Social Security System (FICA) 

3 Foreign Service Retirement and Disability System (FSRDS) 

4 None. 

5 Other Retirement System. State government retirement systems for National 

Guard technicians, the Teachers Insurance Retirement Annuity Plan for professors 

at the Uniformed Services University of the Health Sciences, the District of 

Columbia Police and Firemen's Retirement Fund for law enforcement officers of 

the Park Police and Secret Service, the special withholding rate Civil Service 

Retirement System for Congressional Record indexers at the Government Printing 

Office, the special withholding rate Federal Employees' Retirement System for 

Congressional Record indexers at the Government Printing Office, the Financial 

Institutions Retirement Fund for employees who worked for the Federal Home 

Loan Bank Board, and Retained Coverage Under the Non-Appropriated Fund 

(NAF) Retirement System. 

6 Civil Service Retirement System--Special (CSRS--Special). For law enforcement 

officers and firefighters. 

7 For foreign national employees exempt from retirement and from Social Security 

and Medicare tax deductions. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

8 U.S. Court of Appeals for Veterans Claims without election of survivor annuity 

benefits. Code is for use by the judges of the U.S. Court of Appeals for Veterans 

Claims only. Code is not valid for submission to the Central Personnel Data File. 

Code may be used for other documentation purposes. 

9 U.S. Court of Appeals for Veterans Claims with election of survivor annuity 

benefits. Code is for use by the judges of the U.S. Court of Appeals for Veterans 

Claims only. Code is not valid for submission to the Central Personnel Data File. 

Code may be used for other documentation purposes. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETIREMENT PLAN 

Code Name/Explanation 

A Article III Judges and Justices. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

B Bankruptcy Judges and Justices under the Judicial Retirement System. Code is 

not valid for submission to the Central Personnel Data File. Code may be used 

for other documentation purposes. 

D Foreign Service Pension System--Law Enforcement (FSPS--Law Enforcement). 

F Foreign Service Retirement and Disability System--Law Enforcement (FSRDS--

Law Enforcement). 

H Foreign Service Retirement and Disability System--Law Enforcement Offset 

(FSRDS--Law Enforcement Offset). 

S U.S. Claims Court Judges Retirement System. Code is for use by the judges of the 

U.S. Claims Court only. Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

V Clerks/Magistrates (CSRS). Code is not valid for submission to the Central 

Personnel Data File. Code may be used for other documentation purposes. 

COMBINATIONS OF FICA AND PARTIAL DEDUCTIONS 

Full deductions are withheld for FICA, and partial deductions are withheld for 

another system. When the employee's basic pay exceeds the maximum FICA 

wage base and is no longer subject to FICA withholding, full deductions are 

withheld for CSRS, CSRS--Special, FSRDS, or Other Retirement System. 

C FICA and CSRS (Partial) 

E FICA and CSRS--Special (Partial). For law enforcement officers and firefighters. 

G FICA and FSRDS (Partial) 

J FICA and Other Retirement System (Partial) 

K Federal Employees' Retirement System (FERS) and FICA 
X 

 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

RETIREMENT PLAN 

Code Name/Explanation 

L FERS and FICA--Air Traffic Controllers 

M FERS and FICA--Special 

N FERS and FICA--Reserve Technicians 

P Foreign Service Pension System (FSPS) and FICA 

U Bankruptcy Judges (Full FICA/Partial CSRS). Code is not valid for submission 

to the Central Personnel Data File. Code may be used for other documentation 

purposes. 

COMBINATIONS OF FICA AND FULL DEDUCTIONS 

Full deductions are withheld for FICA, and full deductions are withheld for 

another system. 

R FICA and CSRS (Full) 

T FICA and CSRS--Special (Full). For law enforcement officers and firefighters. 

W FICA and FSRDS (Full) 

FICA and Other Retirement System (Full) 

Y Bankruptcy Judges (Full FICA/Full CSRS). Code is not valid for submission to 

the Central Personnel Data File. Code may be used for other documentation 

purposes. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SECURITY CLEARANCE LEVEL 

Definition: The degree of access to information and materials. 

Responsible Organization: Office of Personnel Management, Division for Federal 

Investigative Services. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: N 

Code Name/Explanation 

0 Not Required. 

1 Confidential. Executive Order 12958. 

2 Secret. Executive Order 12958. 

3 Top Secret. Executive Order 12958. 

4 Sensitive Compartmented Information. Director of Central Intelligence Directive 

1/14. 

5 Q Sensitive. Atomic Energy Act of 1954. 

6 Q Nonsensitive. Atomic Energy Act of 1954. 

7 L. Atomic Energy Act of 1954. 

8 Other. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SERVICE COMPUTATION DATE (LEAVE) 

Definition: An employee's service computation date for leave accrual 

purposes. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Uses CALENDAR DATE code set. 

Format: YYYYMM (Central Personnel Data File) 

MMDDYY or MMDDYYYY (Personnel Actions) 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SEX 

Definition: An employee's sex. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: None. 

Format: A 

Code Name/Explanation 

F Female 

M Male 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SOCIAL SECURITY NUMBER 

Definition: The number assigned to an employee's social security account. 

Responsible Organization: Social Security Administration. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: SOCIAL SECURITY NUMBER BEING CORRECTED 

Format: 9N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SOCIAL SECURITY NUMBER BEING CORRECTED 

Definition: The SOCIAL SECURITY NUMBER, previously submitted to 

the Central Personnel Data File, that is being corrected. 

Responsible Organization: Social Security Administration. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: SOCIAL SECURITY NUMBER 

Format: 9N 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Definition: The assessed proficiency of the individual in speaking a given 

language. 

Responsible Organization: Department of Defense, Defense Language Institute. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: NN 

Note: 

The following proficiency level descriptions characterize spoken language use. Each of the 

six "base levels" (coded 00, 10, 20, 30, 40, and 50) implies control of any previous "base 

level's" functions and accuracy. The "plus level" designation (coded 06, 16, 26, etc.) will be 

assigned when proficiency substantially exceeds one base skill level and does not fully meet 

the criteria for the next "base level." The "plus level" descriptions are therefore 

supplementary to the "base level" descriptions. 

A skill level is assigned to a person through an authorized language examination. Examiners 

assign a level on a variety of performance criteria exemplified in the descriptive statements. 

Therefore, the examples given here illustrate, but do not exhaustively describe, either the 

skills a person may possess or situations in which he/she may function effectively. 

Statements describing accuracy refer to typical stages in the development of competence in 

the most commonly taught languages in formal training programs. In other languages, 

emerging competence parallels these characterizations, but often with different details. 

Unless otherwise specified, the term "native speaker" refers to native speakers of a standard 

dialect. 

"Well-educated," in the context of these proficiency descriptions, does not necessarily imply 

formal higher education. However, in cultures where formal higher education is common, the 

language-use abilities of persons who have had such education is considered the standard. 

That is, such a person meets contemporary expectations for the formal, careful style of the 

language, as well as a range of less formal varieties of the language. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

00 Speaking, No Proficiency. Unable to function in the spoken language. Oral 

production is limited to occasional isolated words. Has essentially no 

communicative ability. (Has been abbreviated S-0 in some nonautomated 

applications.) 

06 Speaking, Memorized Proficiency. Able to satisfy immediate needs using 

rehearsed utterances. Shows little real autonomy of expression, flexibility, or 

spontaneity. Can ask questions or make statements with reasonable accuracy only 

with memorized utterances or formulae. Attempts at creating speech are usually 

unsuccessful. 

Examples: The individual's vocabulary is usually limited to areas of immediate 

survival needs. Most utterances are telegraphic; that is, functors (linking words, 

markers, and the like) are omitted, confused, or distorted. The individual can 

usually differentiate most significant sounds when produced in isolation, but, 

when combined in words or groups of words, errors may be frequent. Even with 

repetition, communication is severely limited even with people used to dealing 

with foreigners. Stress, intonation, tone, etc. are usually quite faulty. (Has been 

abbreviated S-O+ in some nonautomated applications.) 
10 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, Elementary Proficiency. Able to satisfy minimum courtesy 

requirements and maintain very simple face-to-face conversations on familiar 

topics. A native speaker must often use slowed speech, repetition, paraphrase, or a 

combination of these to be understood by the individual. Similarly, the native 

speaker must strain and employ real-world knowledge to understand even simple 

statements/questions from this individual. This speaker has a functional, but 

limited proficiency. Misunderstandings are frequent, but the individual is able to 

ask for help and to verify comprehension of native speech in face-to-face 

interaction. The individual is unable to produce continuous discourse except with 

rehearsed material. 

Examples: Structural accuracy is likely to be random or severely limited. Time 

concepts are vague. Vocabulary is inaccurate, and its range is very narrow. The 

individual often speaks with great difficulty. By repeating, such speakers can 

make themselves understood to native speakers who are in regular contact with 

foreigners, but there is little precision in the information conveyed. Needs, 

experience, or training may vary greatly from individual to individual, for 

example, speakers at this level may have encountered quite different vocabulary 

areas. However, the individual can typically satisfy predictable, simple, personal 

and accommodation needs; can generally meet courtesy, introduction, and 

identification requirements; exchange greetings; elicit and provide, for example, 

predictable and skeletal biographical information. He/she might give information 

about business hours, explain routine procedures in a limited way, and state in a 

simple manner what actions will be taken. He/she is able to formulate some 

questions even in languages with complicated question constructions. Almost 

every utterance may be characterized by structural errors and errors in basic 

grammatical relations. Vocabulary is extremely limited and characteristically does 

not include modifiers. Pronunciation, stress, and intonation are generally poor, 

often heavily influenced by another language. Use of structure and vocabulary is 

highly imprecise. (Has been abbreviated S-1 in some nonautomated applications.) 
16 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, Elementary Proficiency, Plus. Can initiate and maintain predictable 

face-to-face conversations and satisfy limited social demands. He/she may, 

however, have little understanding of the social conventions of conversation. The 

interlocutor is generally required to strain and employ real-world knowledge to 

understand even some simple speech. The speaker at this level may hesitate and 

may have to change subjects due to lack of language resources. Range and control 

of the language are limited. Speech largely consists of a series of short, discrete 

utterances. 

Examples: The individual is able to satisfy most travel and accommodation needs 

and a limited range of social demands beyond exchange of skeletal biographic 

information. Speaking ability may extend beyond immediate survival needs. 

Accuracy in basic grammatical relations is evident, although not consistent. May 

exhibit the more common forms of verb tenses, for example, but may make 

frequent errors in formation and selection. While some structures are established, 

errors occur in more complex patterns. The individual typically cannot sustain 

coherent structures in longer utterances or unfamiliar situations. Ability to 

describe and give precise information is limited. Person, space, and time 

references are often used incorrectly. Pronunciation is understandable to natives 

used to dealing with foreigners. Can combine most significant sounds with 

reasonable comprehensibility, but has difficulty in producing certain sounds in 

certain positions or in certain combinations. Speech will usually be labored. 

Frequently, has to repeat utterances to be understood by the general public. (Has 

been abbreviated S-1+ in some nonautomated applications.) 
20 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, Limited Working Proficiency. Able to satisfy routine social demands 

and limited work requirements. Can handle routine work-related interactions that 

are limited in scope. In more complex and sophisticated work-related tasks, 

language usage generally disturbs the native speaker. Can handle with confidence, 

but not with facility, most normal, high-frequency social conversational situations 

including extensive, but casual conversations about current events, as well as 

work, family, and autobiographical information. The individual can get the gist of 

most everyday conversations, but has some difficulty understanding native 

speakers in situations that require specialized or sophisticated knowledge. The 

individual's utterances are minimally cohesive. Linguistic structure is usually not 

very elaborate and not thoroughly controlled; errors are frequent. Vocabulary use 

is appropriate for high-frequency utterances, but unusual or imprecise elsewhere. 

Examples: While these interactions will vary widely from individual to 

individual, the individual can typically ask and answer predictable questions in 

the workplace and give straightforward instructions to subordinates. Additionally, 

the individual can participate in personal and accommodation-type interactions 

with elaboration and facility; that is, can give and understand complicated, 

detailed, and extensive directions and make non-routine changes in travel and 

accommodation arrangements. Simple structures and basic grammatical relations 

are typically controlled; however, there are areas of weakness. In the commonly 

taught languages, these may be simple markings such as plurals, articles, linking 

words, and negatives or more complex structures such as tense/aspect usage, case 

morphology, passive constructions, word order, and embedding. (Has been 

abbreviated S-2 in some nonautomated applications.) 
26 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, Limited Working Proficiency, Plus. Able to satisfy most work 

requirements with language usage that is often, but not always, acceptable and 

effective. The individual shows considerable ability to communicate effectively 

on topics relating to particular interests and special fields of competence. Often 

shows a high degree of fluency and ease of speech, yet when under tension or 

pressure, the ability to use the language effectively may deteriorate. 

Comprehension of normal native speech is typically nearly complete. The 

individual may miss cultural and local references and may require a native 

speaker to adjust to his/her limitations in some ways. Native speakers often 

perceive the individual's speech to contain awkward or inaccurate phrasing of 

ideas, mistaken time, space, and person references, or to be in some way 

inappropriate, if not strictly incorrect. 

Examples: Typically the individual can participate in most social, formal, and 

informal interactions; but limitations either in range of contexts, types of tasks, or 

level of accuracy hinder effectiveness. The individual may be ill at ease with the 

use of the language either in social interaction or in speaking at length in 

professional contexts. He/she is generally strong in either structural precision or 

vocabulary, but not in both. Weakness or unevenness in one of the foregoing, or 

in pronunciation, occasionally results in miscommunication. Normally controls, 

but cannot always easily produce general vocabulary. Discourse is often 

incohesive. (Has been abbreviated S-2+ in some nonautomated applications.) 
30 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, General Professional Proficiency. Able to speak the language with 

sufficient structural accuracy and vocabulary to participate effectively in most 

formal and informal conversations on practical, social, and professional topics. 

Nevertheless, the individual's limitations generally restrict the professional 

contexts of language use to matters of shared knowledge and/or international 

convention. Discourse is cohesive. The individual uses the language acceptably, 

but with some noticeable imperfections; yet, errors virtually never interfere with 

understanding and rarely disturb the native speaker. The individual can effectively 

combine structure and vocabulary to convey his/her meaning accurately. The 

individual speaks readily and fills pauses suitably. In face-to-face conversation 

with natives speaking the standard dialect at a normal rate of speech, 

comprehension is quite complete. Although cultural references, proverbs, and the 

implications of nuances and idiom may not be fully understood, the individual can 

easily repair the conversation. Pronunciation may be obviously foreign. Individual 

sounds are accurate; but stress, intonation, and pitch control may be faulty. 

Examples: Can typically discuss particular interests and special fields of 

competence with reasonable ease. Can use the language as part of normal 

professional duties such as answering objections, clarifying points, justifying 

decisions, understanding the essence of challenges, stating and defending policy, 

conducting meetings, delivering briefings, or other extended and elaborate 

informative monologues. Can reliably elicit information and informed opinion 

from native speakers. Structural inaccuracy is rarely the major cause of 

misunderstanding. Use of structural devices is flexible and elaborate. Without 

searching for words or phrases, the individual uses the language clearly and 

relatively naturally to elaborate concepts freely and make ideas easily 

understandable to native speakers. Errors occur in low-frequency and highly 

complex structures. (Has been abbreviated S-3 in some nonautomated 

applications.) 
36 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, General Professional Proficiency, Plus. Is often able to use the 

language to satisfy professional needs in a wide range of sophisticated and 

demanding tasks. 

Examples: Despite obvious strengths, may exhibit some hesitancy, uncertainty, 

effort, or errors which limit the range of language-use tasks that can be reliably 

performed. Typically there is particular strength in fluency and one or more, but 

not all, of the following: breadth of lexicon, including low-and medium frequency 

items, especially sociolinguistic/cultural references and nuances of close 

synonyms; structural precision, with sophisticated features that are readily, 

accurately, and approximately controlled (such as complex modification and 

embedding in Indo-European languages); discourse competence in a wide range 

of contexts and tasks, often matching a native speaker's strategic and 

organizational abilities and expectations. Occasional patterned errors occur in 

low-frequency and highly-complex structures. (Has been abbreviated S-3+ in 

some nonautomated applications.) 
40 

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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

Speaking, Advanced Professional Proficiency. Able to use the language fluently 

and accurately on all levels normally pertinent to professional needs. The 

individual's language usage and ability to function are fully successful. Organizes 

discourse well, using appropriate rhetorical speech devices, native cultural 

references, and understanding. Language ability only rarely hinders him/her in 

performing any task requiring language; yet, the individual would seldom be 

perceived as a native. Speaks effortlessly and smoothly and is able to use the 

language with a high degree of effectiveness, reliability, and precision of all 

representational purposes within the range of personal and professional 

experience and scope of responsibilities. Can serve as an informal interpreter in a 

range of unpredictable circumstances. Can perform extensive, sophisticated 

language tasks, encompassing most matters of interest to well-educated native 

speakers, including tasks which do not bear directly on a professional specialty. 

Examples: Can discuss in detail concepts which are fundamentally different from 

those of the target culture and make those concepts clear and accessible to the 

native speaker. Similarly, the individual can understand the details and 

ramifications of concepts that are culturally or conceptually different from his/her 

own. Can set the tone of interpersonal official, semi-official, and non-professional 

verbal exchanges with a representative range of native speakers (in a range of 

varied audiences, purposes, tasks, and settings). Can play an effective role among 

native speakers in such contexts as conferences, lectures, and debates on matters 

of disagreement. Can advocate a position at length, both formally and in chance 

encounters, using sophisticated verbal strategies. Can understand and reliably 

produce shifts of both subject matter and tone. Can understand native speakers of 

the standard and other major dialects in essentially any face-to-face interaction. 

(Has been abbreviated S-4 in some nonautomated applications.) 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPEAKING PROFICIENCY 

Code Name/Explanation 

46 Speaking, Advanced Professional Proficiency, Plus. Speaking proficiency is 

regularly superior in all respects, usually equivalent to that of a well-educated, 

highly articulate native speaker. Language ability does not impede the 

performance of any language-use task. However, the individual would not 

necessarily be perceived as culturally native. 

Examples: The individual organizes discourse well, employing functional 

rhetorical speech devices, native cultural references and understanding. 

Effectively applies a native speaker's social and circumstantial knowledge. 

However, cannot sustain that performance under all circumstances. While the 

individual has a wide range and control of structure, an occasional non-native slip 

may occur. The individual has a sophisticated control of vocabulary and phrasing 

that is rarely imprecise, yet there are occasional weaknesses in idioms, 

colloquialisms, pronunciation, cultural references or there may be an occasional 

failure to interact in a totally native manner. (Has been abbreviated S-4+ in some 

nonautomated applications.) 

50 Speaking, Functionally Native Proficiency. Speaking proficiency is functionally 

equivalent to that of a highly articulate well-educated native speaker and reflects 

the cultural standards of the country where the language is natively spoken. The 

individual uses the language with complete flexibility and intuition, so that speech 

on all levels is fully accepted by well-educated native speakers in all of its 

features, including breadth of vocabulary and idiom, colloquialisms, and pertinent 

cultural references. Pronunciation is typically consistent with that of welleducated native speakers of a non-stigmatized dialect. (Has been abbreviated S-5 

in some nonautomated applications.) 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SPECIAL PAY TABLE IDENTIFIER 

Definition: The identification of a special pay table. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File). 

Cross-Reference: None. 

Format: 4X 

Note: 

Where applicable, the codes are right justified with leading zeros. For information about the 

SPECIAL PAY TABLE IDENTIFIER codes, contact the Office of Compensation 

Administration, Office of Personnel Management. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

STEP OR RATE 

Definition: An indicator of a specific salary within a grade, level, class, 

rate, or pay band. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: Code set is used by PRIOR STEP OR RATE and RETAINED 

STEP. 

Format: AA or NN 

Note: 

Except for code 00 (not applicable), the step/rate name for a numeric code is the same as that of 

the code. Thus, step/rate 1 has a code of 01, step/rate 2 has a code of 02, and so forth. 

Although most step/rate codes are numeric, some are alphabetic. The step/rate name for an 

alphabetic code is dependent on the PAY PLAN to which it belongs. Along with code 00, 

following is a list of the alphabetic codes and the PAY PLAN to which these alphabetic codes 

belong. The codes are left justified, with any unused positions blank. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

STEP OR RATE 

Code Name/Explanation 

00 Not applicable 

AL (ADMINISTRATIVE LAW JUDGES) 

A Rate A of grade 3. 

B Rate B of grade 3. 

C Rate C of grade 3. 

D Rate D of grade 3. 

E Rate E of grade 3. 

F Rate F of grade 3. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SUPERVISORY DIFFERENTIAL 

Definition: The annual total dollar amount paid, over and above BASIC 

PAY, to a General Schedule supervisor who otherwise would 

be paid less than one or more of the civilian employees 

supervised. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: BASIC PAY, OTHER PAY, TOTAL SALARY 

Format: 5N 

Note: 

The amount is right justified with leading zeros. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SUPERVISORY STATUS 

Definition: The nature of managerial, supervisory, or non-supervisory 

responsibility assigned to an employee's position. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: None. 

Format: N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

SUPERVISORY STATUS 

Code Name/Explanation 

2 Supervisor or Manager. Position requires the exercise of supervisory or 

managerial responsibilities that meet, at least, the minimum requirements for 

application of the General Schedule Supervisory Guide or similar standards of 

minimum supervisory responsibility specified by position classification standards 

or other directives of the applicable pay schedule or system. 

4 Supervisor (CSRA). Position meets the definition of Supervisor in 5 U.S.C. 

7103(a)(10), but does not meet the minimum requirements for application of the 

General Schedule Supervisory Guide. 

5 Management Official (CSRA). Position meets the definition of Management 

Official in 5 U.S.C. 7103(a)(11), but does not meet the General Schedule 

Supervisory Guide definition of Supervisor/Manager or the definition of 

Supervisor in 5 U.S.C. 7103(a)(10). 

6 Leader. Position is titled with the prefix "Lead" and meets the minimum 

requirements for application of the Work Leader Grade Evaluation Guide; or 

meets similar minimum requirements for leader responsibilities specified by the 

job standards or other directives of the applicable pay schedule or system. 

Position is under a wage system or leads a team performing one-grade interval 

work. 

7 Team Leader. Position is titled with the prefix "Lead" and meets the minimum 

requirements for application of the General Schedule Team Leader GradeEvaluation Guide; position leads a team of General Schedule employees 

performing two-grade interval work. 

8 All Other Positions. Position does not meet the above definition of Supervisor or 

Manager, Supervisor (CSRA), Management Official (CSRA), Leader, or Team 

Leader. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

TENURE 

Definition: For purposes of reduction in force, the retention group in which 

an employee is placed based on the employee's type of 

appointment. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: None. 

Format: N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

TENURE 

Code Name/Explanation 

0 No tenure group. Employee is in none of the tenure groups established for 

reduction-in-force purposes. 

1 Tenure group 1. 

Competitive service--Tenure group 1 includes employees serving under career 

appointments who either have completed initial appointment probation or are not 

required to serve initial appointment probation. 

Excepted service--Tenure group 1 includes permanent employees whose 

appointments carry no restriction or condition such as conditional, indefinite, 

specific time limitation, or trial period. 

2 Tenure group 2. 

Competitive service--Tenure group 2 includes employees serving under careerconditional appointments, and under career appointments who are serving initial 

appointment probation. 

Excepted service--Tenure group 2 includes employees who are serving trial 

periods, or whose tenure is equivalent to career-conditional tenure in the 

competitive service in agencies that have that type of appointment (for example, 

excepted appointment-conditional). 

3 Tenure group 3. 

Competitive service--Tenure group 3 includes indefinite employees, employees 

under temporary appointments pending establishment of registers, employees 

under term appointments, employees in status quo, and employees under any 

other non-status non-temporary appointments. 

Excepted service--Tenure group 3 includes employees whose tenure is indefinite; 

that is, without specific time limitation but not actually or potentially permanent, 

or with a specific time limitation of more than one year; also, employees who, 

though currently under appointments limited to one year or less, complete one 

year of current continuous employment. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

TOTAL SALARY 

Definition: The sum of ADJUSTED BASIC PAY plus any 

administratively uncontrollable overtime (AUO) pay, 

availability pay, RETENTION ALLOWANCE, or 

SUPERVISORY DIFFERENTIAL after taking into account all 

pay caps that may be applicable. (Note that, in the Central 

Personnel Data File (CPDF) system, Total Salary is a system 

generated data element that does not include administratively 

uncontrollable overtime (AUO) pay or availability pay.) 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Personnel Actions). 

Cross-Reference: ADJUSTED BASIC PAY, OTHER PAY, RETENTION 

ALLOWANCE, SUPERVISORY DIFFERENTIAL 

Format: 6N 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

TYPE OF APPOINTMENT 

Definition: The type of appointment under which an employee is serving. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Voluntary.

Cross-Reference: None. 

Format: NN

 (Update 58, 8/10/07) 

Code Name/Explanation 

10 Career (Competitive Service Permanent). 

15 Career-Conditional (Competitive Service Permanent). 

20 Nonpermanent (Competitive Service Nonpermanent). 

30 Schedule A (Excepted Service Permanent). 

32 Schedule B (Excepted Service Permanent). 

36 Executive (Excepted Service Permanent). 

38 Other (Excepted Service Permanent). 

40 Schedule A (Excepted Service Nonpermanent). 

42 Schedule B (Excepted Service Nonpermanent). 

44 Schedule C (Excepted Service Nonpermanent). 

46 Executive (Excepted Service Nonpermanent). 

48 Other (Excepted Service Nonpermanent). 

50 Career (Senior Executive Service Permanent). 

55 Noncareer (Senior Executive Service Permanent). 

60 Limited Term (Senior Executive Service Nonpermanent). 

65 Limited Emergency (Senior Executive Service Nonpermanent). 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

U.S. CITIZENSHIP 

Definition: The indicator of whether an employee is a U.S. citizen. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: None. 

Format: N 

Code Name/Explanation 

1 U.S. citizen. A citizen of the United States, by birth or naturalization. (Includes 

U.S. Nationals. A U.S. National, though not a citizen of the United States, owes 

permanent allegiance to the United States. Limited to natives of American Samoa 

and Swains Island.) 

8 Other. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

VETERANS PREFERENCE 

Definition: An employee's category of entitlement to preference at time of 

appointment in the Federal service based on active military 

service that terminated honorably. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: VETERANS STATUS (ACTIVE MILITARY SERVICE) 

Format: N 

Code Name/Explanation 

1 None. Person is not entitled to veterans preference. 

2 5-point. Veteran is entitled to 5-point preference. 

3 10-point/disability. Veteran is entitled to 10-point preference due to a serviceconnected disability (includes recipient of the Purple Heart who is not rated as 

having a compensable disability of 10 percent or more). 

4 10-point/compensable. Veteran is entitled to 10-point preference due to a 

compensable service-connected disability of less than 30 percent. 

5 10-point/other. Persons entitled to 10-point preference in this category: (1) Both 

the spouse and mother of veterans occupationally disabled because of a serviceconnected disability; and (2) the widow/widower and mother of a deceased 

wartime veteran. 

6 10-point/compensable/30 percent. Veteran is entitled to 10-point preference due 

to a compensable service-connected disability of 30 percent or more. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

VETERANS STATUS (ACTIVE MILITARY SERVICE) 

Definition: The indicator of whether an employee is a veteran as defined 

by 38 U.S.C. 101 (i.e., a person who served in the active 

uniformed military service of the United States and who was 

discharged or released from service under conditions other than 

dishonorable). 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: VETERANS PREFERENCE 

Format: A 

Note: 

Individuals can be coded as veterans under this data element even though they may not 

qualify for Veterans Preference under 5 U.S.C. 2108 (see VETERANS PREFERENCE data 

element). 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

VETERANS STATUS (ACTIVE MILITARY SERVICE) 

Code Name/Explanation 

N Not a Vietnam-era veteran. Employee may or may not be a veteran, but is not a 

veteran of the Vietnam era (i.e., employee did not serve during the period August 

5, 1964, through May 7, 1975). Use only for an employee whose accession to the 

agency's rolls was prior to October 1, 1991, and whose veteran’s status has not 

been reevaluated since October 1, 1991 (when the Vietnam Era Veteran data 

standard was changed to the Veterans Status (Active Military Service) data 

standard). 

V Vietnam-era veteran. A veteran who served any time during the Vietnam era (i.e., 

from August 5, 1964, through May 7, 1975). 

B Pre-Vietnam-era veteran. A veteran whose service ended before the Vietnam era 

(i.e., before August 5, 1964). 

P Post-Vietnam-era veteran. A veteran whose service began after the Vietnam era 

(i.e., after May 7, 1975). 

X Not a veteran. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WORK SCHEDULE 

Definition: The time basis on which an employee is scheduled to work. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Personnel Actions). 

Cross-Reference: PART-TIME HOURS PER BIWEEKLY PAY PERIOD. Code 

set is used by PRIOR WORK SCHEDULE. 

Format: A 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WORK SCHEDULE 

Code Name/Explanation 

B Baylor Plan. A schedule that requires employee to work two regularly scheduled 

12-hour tours of duty between midnight Friday and midnight Sunday to fulfill the 

40-hour work week requirement. 

F Full-time. A schedule that usually requires an employee to work 40 hours as 

prescribed by the administrative work week for that particular employment group 

or class. 

G Full-time seasonal. A schedule that requires an employee to work full-time for 

less than 12 months each year on an annually recurring basis. 

I Intermittent. A schedule that requires an employee to work an irregular number 

of hours or days for which there is no prearranged scheduled tour of duty. 

J Intermittent seasonal. A schedule that requires an employee to work less than 12 

months a year on an annually recurring basis, and that requires an employee to 

work an irregular number of hours or days for which there is no prearranged 

scheduled tour of duty. 

P Part-time. A schedule that requires an employee to work less than full-time, but 

for a specific number of hours (usually 16-32 per administrative work week) on a 

prearranged scheduled tour of duty. 

Q Part-time seasonal. A schedule that requires an employee to work part-time for 

less than 12 months each year on an annually recurring basis. 

S Part-time job sharer. A schedule that requires an employee who is job sharing to 

work less than full-time, but for a specific number of hours (usually 16-32 per 

administrative work week) on a prearranged scheduled tour of duty. 

T Part-time seasonal job sharer. A schedule that requires an employee who is job 

sharing to work part-time for less than 12 months each year on an annually 

recurring basis. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WRITING PROFICIENCY 

Definition: The assessed proficiency of the individual in writing a given 

language. 

Responsible Organization: Department of Defense, Defense Language Institute. 

Applicability: Voluntary. 

Cross-Reference: None. 

Format: NN 

Note: 

The following proficiency level descriptions characterize written language use. Each of the 

six "base levels" (coded 00, 10, 20, 30, 40, and 50) implies control of any previous "base 

level's" functions and accuracy. The "plus level" designation (coded 06, 16, 26, etc.) will be 

assigned when proficiency substantially exceeds one base skill level and does not fully meet 

the criteria for the next "base level." The "plus level" descriptions are therefore 

supplementary to the "base level" descriptions. 

A skill level is assigned to a person through an authorized language examination. Examiners 

assign a level on a variety of performance criteria exemplified in the descriptive statements. 

Therefore, the examples given here illustrate, but do not exhaustively describe, either the 

skills a person may possess or situations in which he/she may function effectively. 

Statements describing accuracy refer to typical stages in the development of competence in 

the most commonly taught languages in formal training programs. In other languages, 

emerging competence parallels these characterizations, but often with different details. 

Unless otherwise specified, the term "native writer" refers to native writers of a standard 

dialect. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WRITING PROFICIENCY 

Note (continued): 

"Well-educated," in the context of these proficiency descriptions, does not necessarily imply 

formal higher education. However, in cultures where formal higher education is common, the 

language-use abilities of persons who have had such education is considered the standard. 

That is, such a person meets contemporary expectations for the formal, careful style of the 

language, as well as range of less formal varieties of the language. 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WRITING PROFICIENCY 

Code Name/Explanation 

00 Writing, No Proficiency. No functional writing ability. (Has been abbreviated 

W-O in some nonautomated applications.) 

06 Writing, Memorized Proficiency. Writes using memorized material and set 

expressions. Can produce symbols in an alphabetic or syllabic writing system or 

50 of the most common characters. Can write numbers and dates, own name, 

nationality, address, etc., such as on a hotel registration form. Otherwise, ability to 

write is limited to simple lists of common items such as a few short sentences. 

Spelling and even representation of symbols (letters, syllables, characters) may be 

incorrect. (Has been abbreviated W-O+ in some nonautomated applications.) 

10 Writing, Elementary Proficiency. Has sufficient control of the writing system to 

meet limited practical needs. Can create by writing statements and questions on 

topics very familiar to him/her within the scope of his/her very limited language 

experience. Writing vocabulary is inadequate to express anything but elementary 

needs; writes in simple sentences making continual errors in spelling, grammar 

and punctuation but writing can be read and understood by a native reader used to 

dealing with foreigners attempting to write his/her language. Writing tends to be a 

loose collection of sentences (or fragments) on a given topic and provides little 

evidence of conscious organization. While topics which are "very familiar" and 

elementary needs vary considerably from individual to individual, any person at 

this level should be able to write simple phone messages, excuses, and notes to 

friends. (800-1000 characters controlled.) (Has been abbreviated W-1 in some 

nonautomated applications.) 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WRITING PROFICIENCY 

Code Name/Explanation 

16 Writing, Elementary Proficiency, Plus. Sufficient control of writing system to 

meet most survival needs and limited social demands. Can create sentences and 

short paragraphs related to most survival needs (food, lodging, transportation, 

immediate surroundings and situations) and limited social demands. Can express 

fairly accurate present and future time. Can produce some past verb forms but not 

always accurately or with correct usage. Can relate personal history, discuss 

topics such as daily life, preferences and very familiar material. Shows good 

control of elementary vocabulary and some control of basic syntactic patterns but 

major errors still occur when expressing more complex thoughts. Dictionary 

usage may still yield incorrect vocabulary or forms, although the individual can 

use a dictionary to advantage to express simple ideas. Generally, cannot use basic 

cohesive elements of discourse to advantage (such as relative constructions, 

object pronouns, connectors, etc.). Can take notes in some detail on familiar 

topics, and respond to personal questions using elementary vocabulary and 

common structures. Can write simple letters, summaries of biographical data and 

work experience with fair accuracy. Writing, though faulty, is comprehensible to 

native readers used to dealing with foreigners. (Has been abbreviated W-1+ in 

some nonautomated applications.) 

20 Writing, Limited Working Proficiency. Able to write routine social 

correspondence and prepare documentary materials required for most limited 

work requirements. Has writing vocabulary sufficient to express himself/herself 

simply with some circumlocutions. Can write simply about a very limited number 

of current events or daily situations. Still makes common errors in spelling and 

punctuation but shows some control of the most common formats and punctuation 

conventions. Good control of morphology of language (in inflected languages) 

and of the most frequently used syntactic structures. Elementary constructions are 

usually handled quite accurately and writing is understandable to a native reader 

not used to reading the writing of foreigners. Uses a limited number of cohesive 

devices. (Has been abbreviated W-2 in some nonautomated applications. 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WRITING PROFICIENCY 

Code Name/Explanation 

26 Writing, Limited Working Proficiency, Plus. Shows ability to write with some 

precision and in some detail about most common topics. Can write about concrete 

topics relating to particular interests and special fields of competence. Often 

shows surprising fluency and ease of expression but under time constraints and 

pressure language may be inaccurate and/or incomprehensible. Generally, strong 

in either grammar or vocabulary but not in both. Weaknesses or unevenness in 

one of the foregoing or in spelling result in occasional miscommunication. Areas 

of weakness range from simple constructions such as plurals, articles, prepositions 

and negatives to more complex structures such as tense usage, passive 

constructions, word order and relative clauses. Normally controls general 

vocabulary with some misuse of everyday vocabulary evident. Shows a limited 

ability to use circumlocutions. Uses dictionary to advantage to supply unknown 

words. Can take fairly accurate notes on material presented orally and handle with 

fair accuracy most social correspondence. Writing is understandable to native 

readers not used to dealing with foreigners' attempts to write the language, though 

style is still obviously foreign. (Has been abbreviated W-2+ in some 

nonautomated applications.) 

30 Writing, General Professional Proficiency. Able to use the language effectively in 

most formal and informal written exchanges on practical, social and professional 

topics. Can write reports, summaries, short library research papers on current 

events, on particular areas of interest, or on special fields with reasonable ease. 

Control of structure, spelling and general vocabulary is adequate to convey his/her 

message accurately but style may be obviously foreign. Errors virtually never 

interfere with comprehension and rarely disturb the native reader. Punctuation 

generally controlled. Employs a full range of structures. Control of grammar good 

with only sporadic errors in basic structures, occasional errors in the most 

complex frequent structures and somewhat more frequent errors in low frequency 

complex structures. Consistent control of compound and complex sentences. 

Relationship of ideas is consistently clear. (Has been abbreviated W-3 in some 

nonautomated applications.) 
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

WRITING PROFICIENCY 

Code Name/Explanation 

36 Writing, General Professional Proficiency, Plus. Able to write the language in a 

few prose styles pertinent to professional/educational needs. Not always able to 

tailor language to suit audience. Weaknesses may lie in poor control of low 

frequency complex structures, vocabulary or the ability to express subtleties and 

nuances. May be able to write on some topics pertinent to 

professional/educational needs. Organization may suffer due to lack of variety in 

organizational patterns or in variety of cohesive devices. (Has been abbreviated 

W-3+ in some nonautomated applications.) 

40 Writing, Advanced Professional Proficiency. Able to write the language precisely 

and accurately in a variety of prose styles pertinent to professional/educational 

needs. Errors of grammar are rare including those in low frequency complex 

structures. Consistently able to tailor language to suit audience and able to express 

subtleties and nuances. Expository prose is clearly, consistently and explicitly 

organized. The writer employs a variety of organizational patterns, uses a wide 

variety of cohesive devices such as ellipses and parallelisms, and subordinates in 

a variety of ways. Able to write on all topics normally pertinent to 

professional/educational needs and on social issues of a general nature. Writing 

adequate to express all his/her experiences. (Has been abbreviated W-4 in some 

nonautomated applications.) 

46 Writing, Advanced Professional Proficiency, Plus. Able to write the language 

precisely and accurately in a wide variety of prose styles pertinent to 

professional/educational needs. May have some ability to edit, but not in the full 

range of styles. Has some flexibility within a style and shows some evidence of a 

use of stylistic devices. (Has been abbreviated W-4+ in some nonautomated 

applications.) 

50 Writing, Functionally Native Proficiency. Has writing proficiency equal to that of 

a well-educated native. Without non-native errors of structure, spelling, style or 

vocabulary, can write and edit both formal and informal correspondence, official 

reports and documents, and professional/educational articles including writing for 

special purposes which might include legal, technical, educational, literary and 

colloquial writing. In addition, to being clear, explicit and informative, the writing 

and the ideas are also imaginative. The writer employs a very wide range of 

stylistic devices. (Has been abbreviated W-5 in some nonautomated applications.) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

YEAR DEGREE OR CERTIFICATE ATTAINED 

Definition: The calendar year during which the employee received the 

degree or certificate shown for EDUCATION LEVEL. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Mandatory (Central Personnel Data File, Request for Personnel 

Action only). 

Cross-Reference: EDUCATION LEVEL. Uses CALENDAR DATE code set. 

Format: YYYY (Central Personnel Data File) 

YY (Personnel Actions) 

Note: 

This data element is only applicable with an EDUCATION LEVEL code of 06, 10, 13, or 

higher. Otherwise, the positions should be blank. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

EHRI CPDF+ PERSONNEL DATA STANDARDS 

Note that an explanation of the formats of the EHRI CPDF+ personnel data standards that 

follow is shown in the Overview of the Guide under item 8 (Data Element Presentation). 

AWARD DOLLARS 

AWARD HOURS 

AWARD PERCENT 

NAME FAMILY 

NAME GIVEN 

NAME MIDDLE 

NAME SUFFIX 

POSITION TITLE DESCRIPTION 

SERVICE COMPUTATION DATE (REDUCTION IN FORCE) 

SERVICE COMPUTATION DATE (RETIREMENT) 

The EHRI CPDF+ personnel data standards are shown on the following pages. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

AWARD DOLLARS 

Definition: The gross dollar amount of an award. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: None. 

Format: 9N 

Note: 

For a group award, this is the gross dollar amount given to the individual, not to the 

group. Agencies are not required to document these awards on a Standard Form 50. 

The award is right justified with leading zeros, with an assumed decimal point 

between the second and third positions from the right. For example, an award of 

$500.00 is shown as 000050000. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

AWARD HOURS 

Definition: The number of hours given as a time-off award. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: None. 

Format: 9N 

Note: 

For a group award, this is the number of hours given to the individual, not to the 

group. Agencies are not required to document these awards on a Standard Form 50. 

The award is right justified with leading zeros, with an assumed decimal point 

between the second and third positions from the right. For example, an award of 

50.00 hours is shown as 000005000. 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

AWARD PERCENT 

Definition: Percent of salary received as an award. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: None. 

Format: 9N 

Note: 

Senior Executive Service (SES) rank awards and senior career employee rank awards 

are the only awards and bonuses that must be documented on the Standard Form 50. 

The award is right justified with leading zeros, with an assumed decimal point 

between the second and third positions from the right. For example, an award of 5.00 

percent is shown as 000000500. 
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THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

NAME FAMILY 

Definition: Non-chosen/inherited/married name by which a person 

is known or designated on all official transactions. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: NAME GIVEN, NAME MIDDLE, and NAME 

SUFFIX. 

Format: 35X 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

NAME GIVEN 

Definition: Given/chosen/often first name by which a person is 

known or designated on all official transactions. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: NAME FAMILY, NAME MIDDLE, and NAME 

SUFFIX. 

Format: 35X 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

NAME MIDDLE 

Definition: Middle name, or initial, by which a person is known or 

designated on all official transactions. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: NAME FAMILY, NAME GIVEN, and NAME 

SUFFIX. 

Format: 35X 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

NAME SUFFIX 

Definition: Suffix to a full name on all official transactions. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: NAME FAMILY, NAME GIVEN, and NAME 

MIDDLE. 

Format: 4X 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

POSITION TITLE DESCRIPTION 

Definition: Official classification title description of the position of 

the employee. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: None. 

Format: 60X 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

SERVICE COMPUTATION DATE (REDUCTION IN FORCE) 

Definition: An employee's service computation date for reductionin-force purposes. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: None. 

Format: YYYYMMDD 
(1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

Enterprise Human Resources Integration (EHRI) Data Standards 

(CPDF+ Personnel Data Standards) 

SERVICE COMPUTATION DATE (RETIREMENT) 

Definition: An employee's service computation date for retirement 

purposes. 

Responsible Organization: Office of Personnel Management, Division for Strategic 

Human Resources Policy. 

Applicability: Enterprise Human Resources Integration. 

Cross-Reference: None. 

Format: YYYYMMDD 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

APPENDIX 

TABLE OF CONTENTS 

1. Agency Listing 

2. Incorporated Changes 

(Changes to the Guide since the last Update.) 

3. Unincorporated Changes 

(Changes for the next Update to the Guide.) 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

AGENCY LISTING 

Following is a listing of agency codes. An asterisk (*) after a code indicates that the agency does

not make submissions to the Central Personnel Data File (CPDF), but the code may be used for 

other documentation purposes. 

CODE AGENCY 

AB American Battle Monuments Commission 

AF 

AG 

AH 

Department of the Air Force 

Department of Agriculture 

National Foundation on the Arts and the Humanities 

AM 

AN 

AP 

AR 

AU 

AW 

Agency for International Development 

African Development Foundation 

Appalachian Regional Commission 

Department of the Army 

Federal Labor Relations Authority

Arctic Research Commission 

BD 

BF 

BG 

BH 

BJ* 

BK 

BO 

BT 

BW 

Merit Systems Protection Board 

Defense Nuclear Facilities Safety Board

Pension Benefit Guaranty Corporation

Commission for the Preservation of America's Heritage Abroad 

Illinois and Michigan Canal National Heritage Corridor Commission 

James Madison Memorial Fellowship Foundation 

Office of Management and Budget 

Architectural and Transportation Barriers Compliance Board 

Nuclear Waste Technical Review Board 

BZ 

CC 

CE 

Christopher Columbus Fellowship Foundation 

Commission on Civil Rights 

Council of Economic Advisers 

CF Commission of Fine Arts 

CI* 

CM 

CT 

CU 

Central Intelligence Agency 

Department of Commerce 

Commodity Futures Trading Commission 

National Credit Union Administration 

CX National Commission on Libraries and Information Science 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

AGENCY LISTING 

CODE AGENCY 

DA Delta Regional Authority

DB Public Interest Declassification Board 

DC* Office of Policy Development 

DD Department of Defense 

DF Office of the Federal Coordinator for Alaska Natural Gas Transportation Projects 

DJ Department of Justice 

DL Department of Labor 

DN Department of Energy 

DQ Denali Commission 

EB Export-Import Bank of the United States 

EC Office of Administration 

ED Department of Education 

EE Equal Employment Opportunity Commission 

EO Morris K. Udall Scholarship and Excellence in National Environmental Policy 

Foundation 

EP Environmental Protection Agency 

EQ Council on Environmental Quality/Office of Environmental Quality 

ES Commission on Executive, Legislative, and Judicial Salaries 

EW Trade and Development Agency 

EX* Executive Residence at the White House 

FC Federal Communications Commission 

FD Federal Deposit Insurance Corporation

FI Federal Financial Institutions Examination Council 

FJ Chemical Safety and Hazard Investigation Board 

FK Farm Credit System Insurance Corporation 

FL Farm Credit Administration 

FM Federal Mediation and Conciliation Service 

FQ Court Services and Offender Supervision Agency for the District of Columbia 

FR* Federal Reserve System -- Board of Governors 

FT Federal Trade Commission 

FW Office of Special Counsel

FY Federal Housing Finance Board

GB Overseas Private Investment Corporation 

GE Barry Goldwater Scholarship and Excellence in Education Foundation 

GG Office of Government Ethics 

GJ Presidio Trust 

GK* Centennial of Flight Commission 

GM Valles Caldera Trust 

GN White House Commission on the National Moment of Remembrance 

GO Vietnam Education Foundation 

GQ Election Assistance Commission 

GS General Services Administration 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

AGENCY LISTING 

CODE AGENCY 

GW International Boundary and Water Commission: United States and Mexico 

GX International Boundary Commission: United States and Canada 

GY International Joint Commission: United States and Canada 

HB Committee for Purchase from People Who Are Blind or Severely Disabled 

HD U.S. Holocaust Memorial Museum 

HE Department of Health and Human Services 

HP Advisory Council on Historic Preservation

HS Department of Homeland Security 

HT Harry S. Truman Scholarship Foundation 

HU Department of Housing and Urban Development 

HW U.S. Interagency Council on Homelessness 

IB Broadcasting Board of Governors

IF Inter-American Foundation 

IN Department of the Interior 

JL* Judicial Branch 

KS Corporation for National and Community Service 

LA* Architect of the Capitol 

LB* Botanic Garden 

LC* Library of Congress

LD* Congressional Budget Office 

LF Federal Election Commission 

LG* Government Accountability Office 

LL* Congress

LP Government Printing Office 

LQ* John C. Stennis Center for Public Service Training and Development 

LT U.S. Tax Court 

MA Marine Mammal Commission 

MC Federal Maritime Commission 

MI Millennium Challenge Corporation 

NF National Science Foundation 

NK National Council on Disability

NL National Labor Relations Board 

NM National Mediation Board 

NN National Aeronautics and Space Administration 

NP National Capital Planning Commission 

NQ National Archives and Records Administration 

NS National Security Council

NU Nuclear Regulatory Commission 

NV Department of the Navy 

OI* Office of the Director of National Intelligence 

OM Office of Personnel Management 

OS Occupational Safety and Health Review Commission 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

AGENCY LISTING 

CODE AGENCY 

OV* Office of the Vice President 

PI* Public International Organization

PJ* Postal Rate Commission 

PO* U.S. Postal Service 

PU Peace Corps 

QQ Office of National Drug Control Policy 

RE Office of Navajo and Hopi Indian Relocation 

RF Federal Retirement Thrift Investment Board 

RH Armed Forces Retirement Home 

RR Railroad Retirement Board 

RS Federal Mine Safety and Health Review Commission 

SB Small Business Administration 

SE Securities and Exchange Commission 

SK Consumer Product Safety Commission 

SM Smithsonian Institution 

SS Selective Service System

ST Department of State 

SZ Social Security Administration 

TB National Transportation Safety Board 

TC U.S. International Trade Commission 

TD Department of Transportation 

TN Office of the U.S. Trade Representative

TR Department of the Treasury 

TS Office of Science and Technology Policy

TV* Tennessee Valley Authority 

UJ Japan-United States Friendship Commission 

UT Utah Reclamation Mitigation and Conservation Commission 

VA Department of Veterans Affairs 

WH* The White House 

YD Helping to Enhance the Livelihood of People (HELP) Around the Globe Commission 

ZD* U.S. Court of Appeals for Veterans Claims 

ZG* Office of Compliance

ZL Medicare Payment Advisory Commission 

ZO* Commission on Security and Cooperation in Europe 

ZP U.S. Commission on International Religious Freedom 

ZS United States-China Economic and Security Review Commission 

ZU Dwight D. Eisenhower Memorial Commission 

ZV* Commission on the People's Republic of China 

ZX* Abraham Lincoln Bicentennial Commission 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE 

(yyyymmdd) 

EXPLANATION

 58/- (general) Updates the cover to reflect changes through 

Update 58 (dated August 10, 2007). 

(continued) 
 (2) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE EXPLANATION

(yyyymmdd) 

AGENCY/SUBELEMENT 

Additions 

DEPARTMENT OF ENERGY 

58/- DN99 20070701 Bonneville Power Administration. Code is for 

use in file name record only. 

DEPARTMENT OF THE TREASURY 

58/- TRFN 20070801 Financial Crimes Enforcement Network 

Terminations 

LEGISLATIVE BRANCH 

58/- YB00 20070601 Antitrust Modernization Commission 

DEPARTMENT OF THE TREASURY 

58/- TRAF 20071201 Financial Crimes Enforcement Network 
 (3) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE EXPLANATION

(yyyymmdd) 

FEDERAL EMPLOYEES’ GROUP LIFE INSURANCE 

Additions 

58/- A1 20070801 Federal Employees' Group Life Insurance 

coverage as an employee ended. Federal 

Employees' Group Life Insurance coverage as an 

employee ended due to completion of 12 months 

in nonpay status. Applicable even when 

employee remains in nonpay status with the 

agency but continues all or some of the Federal 

Employees' Group Life Insurance coverage as a 

compensationer while in receipt of workers’

compensation. 

Changes 

58/- From: 

A0 Ineligible for life insurance coverage. An 

employee excluded from coverage by law or 

regulation, or who has become ineligible for 

further continuation of his/her insurance without 

cost while in a nonpay status (when used in latter

manner, code A0 must be coupled with date 

nonpay status commenced). 

To: 

A0 20070801 Ineligible for life insurance coverage. An 

employee in a position excluded from Federal 

Employees' Group Life Insurance coverage by 

law or regulation. 
 (4) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE EXPLANATION

(yyyymmdd) 

LOCALITY PAY AREA 

Changes 

58/- From: 

ST Seattle. The area is the same as that of 

COMBINED STATISTICAL AREA code 500 

(Seattle-Tacoma-Olympia, WA). 

To: 

ST 20070801 Seattle. The area is the same as that of 

COMBINED STATISTICAL AREA code 500 

(Seattle-Tacoma-Olympia, WA), plus Whatcom 

County, WA. 
 (5) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

CHANGE 

NO. 

Corrections

58/-

CODE 

From: 

BO 

To: 

BO 

58/- From: 

MI 

To: 

MI 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

DATE EXPLANATION

(yyyymmdd) 

Boston. The area is the same as that of 

COMBINED STATISTICAL AREA code 148 

(Boston-Worcester-Manchester, MA-NH), plus

Barnstable County, MA, and the towns of 

Berwick, Eliot, Kittery, South Berwick, and York

in York County, ME. 

Boston. The area is the same as that of 

COMBINED STATISTICAL AREA code 148 

(Boston-Worcester-Manchester, MA-RI-NH), 

plus Barnstable County, MA, and the towns of

Berwick, Eliot, Kittery, South Berwick, and York

in York County, ME. 

Miami. The area is the same as that of CORE 

BASED STATISTICAL AREA code 33100 

(Miami-Fort Lauderdale-Miami Beach, FL), plus

Monroe County, FL. 

Miami. The area is the same as that of CORE 

BASED STATISTICAL AREA code 33100 

(Miami-Fort Lauderdale-Pompano Beach, FL), 

plus Monroe County, FL.
 (6) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE EXPLANATION

 (yyyymmdd) 

PAY PLAN 

Terminations 

58/- MG 20070801 OMHAR Compensation Plan. Code is for use by

the Department of Housing and Urban

Development only. 
 (7) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE EXPLANATION

(yyyymmdd) 

RATING OF RECORD (LEVEL) 

Changes 

58/- From: 

Definition: 

The summary level assigned to a rating of record. Rating of record is the 

performance rating prepared at the end of an appraisal period for performance 

over the entire period. Refer to 5 CFR 430.203 and 5 CFR 430.303 for the 

definition of rating of record and to 5 CFR 430.208 and 5 CFR 430.303 for 

definitions of summary levels. 

To: 

Definition: 20070801 

The summary level assigned to a rating of record. Rating of record is the 

performance rating prepared at the end of an appraisal period for performance 

over the entire period. Refer to 5 CFR 430.203 for the definition of rating of 

record and 5 CFR 430.303 for the definition of annual summary rating and to 5 

CFR 430.208 and 5 CFR 430.304 for definitions of summary levels. 

58/- From: 

Z 

Exclusion. Code applies to those employees excluded from the performance 

appraisal requirements in 5 CFR 430 by law or by the Office of Personnel 

Management. 

 To: 

Z 20070801 

Exclusion. Code applies to those employees who are not covered by a 

performance appraisal system and generally do not have their performance 

appraised. [Code Z (Exclusion), formerly reported as a Rating of Record (Level), 

more accurately describes a Rating of Record (Pattern). Therefore, Rating of 

Record (Level) code Z (Exclusion) is being terminated as a Rating of Record 

(Level) code (effective October 1, 2008).]
 (8) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

(Update 58, 8/10/07) 

INCORPORATED CHANGES 

CHANGE 

NO. CODE DATE EXPLANATION

 (yyyymmdd) 

RATING OF RECORD (PATTERN) 

Additions 

58/- Z 20070801 

Exclusion. Code applies to those employees who are not covered by a 

performance appraisal system and generally do not have their performance 

appraised. 

Changes 

58/- From: 

Definition: 

The specific summary levels which can be assigned to a rating of record under an 

appraisal program. The patterns of summary levels which shall be used are 

defined in 5 CFR 430.208(d) and in 5 CFR 430.304(g). 

To: 

Definition: 20070801 

The specific summary levels which can be assigned to a rating of record under an 

appraisal program. The patterns of summary levels which shall be used are those 

defined in 5 CFR 430.208(d) and Z for employees not covered by an appraisal 

program. 
 (1) 

THE GUIDE TO PERSONNEL DATA STANDARDS 

 (Update 58, 8/10/07) 

UNINCORPORATED CHANGES 

CHANGE 

NO. CODE DATE 

(yyyymmdd) 

EXPLANATION

OCCUPATION 

Terminations 

58/- 0334 (pending) Computer Specialist 

58/- 0818 20080601 Engineering Drafting 

RATING OF RECORD (LEVEL) 

Terminations 

58/- Z 20081001 Exclusion. Code applies to those employees who 

are not covered by a performance appraisal 

system and generally do not have their 

performance appraised. [Code Z (Exclusion),

formerly reported as a Rating of Record (Level), 

more accurately describes a Rating of Record 

(Pattern). Therefore, Rating of Record (Level) 

code Z (Exclusion) is being terminated as a 

Rating of Record (Level) code

(effective October 1, 2008).]