SERVED: January 29, 2014 

U.S. DEPARTMENT OF TRANSPORTATION 

OFFICE OF HEARINGS 

WASHINGTON, DC 

IN THE MATTER OF: 

ABO SUPPLY LLC 

FDMS NO. FAA-2013-0713 

DEFENDANT'S RESPONSE TO "COMPAINANT'SMOTION FOR DECISION" 

On behalf of ABO Supply LLC ("ABO"), Defendant in this action, we hereby repond to 

Complainant's Motion for Decision, averring that there remain genuine, material facts in 

dispute. Therefore, Complainant is not entitled to a decision as a matter oflaw. 

Complainant, on January 9, 2014, filed its Motion seeking a pre-hearing decision, in the 

nature of a summary judgment described in Rule 56, Federal Rules of Civil Procedure, 

alleging that there are no undisputed facts. ABO avers that there are sharp disputes in 

insufficient information developed respecting essential facts. Accordingly, the matter is 

not ripe for decision pursuant to the Complainant's Motion or based on the documents 

included in its Exhibits. 

I. ISSUES 

In Section III, Complainant cites, as its Issue (I), a conclusory allegation, which ABO 

denied in its Answer, pondering whether ABO's actions constituted violations of the 

HMTR when it "offered a package ... to Emirates Airlines ... for air transportation ... " 

Defendant ABO denies the alleged facts that it a) "offered" the relevant package or, even 

if it did, that it b) offered the package to Emirates or anyone else for air transportation. 

The legal characterization of ABO's role in the transaction turns on facts that remain in 

dispute and facts that, as far as ABO is aware, the FAA's investigation did not explore 

and have not been developed. The unproven conflation of these conclusory allegations is 

again repeated in Section VI of Complainant's Motion. 

In Section III, Complainant cites, as its Issue (2), whether the propsed civil penalty is 

appropriate given the fcts and circumstances in the case. However, as addressed below, 

whether the role ABO played in the relevant transaction makes it responsible for one or 

more of the alleged violations turns on facts and law not yet vefore the Court. Thus, until 

these facts and law are adequately developed, any determination as to the appropriateness 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.: FAA-2013-0713 

of a penalty amount is premature and not ripe for determination pursuant to 

Complainant's Motion for decision. 

In short, ABO does not deny that acetonitrile is a hazardous material requiring specific 

packaging, marking, labeling, etc., for safe air carriage. ABO does not deny that it sold 

the two liters of acetonitrile that were ultimately packaged, marked, labeled, and shipped 

undeclared via air transportation. ABO does deny, however, that it was the party 

responsible for providing for the hazardous material packaging, marking, and labeling 

and that it was the party who "offered" the acetonitrile for air transportation, undeclared 

or otherwise. It has been defending itself with the same explanation since its first 

statement to FAA investigators, attached hereto as Defendant's Exhibit A. 

II. DEFENDANT'S RESPONSES TO COMPLAINANT'S ALLEGATIONS 

Essential to Complainant's factual allegation is the claim that it was ABO who "offered" 

the 2 liters of acetonitrile into "air commerce." Though ABO was the Seller, this was an 

ex works sale (as specified by the then applicable Incoterms 2010, a system of 

standardizing contracting terms in international transactions) pursuant to a routed export 

transaction where the foreign Buyer, through an agent of its own selection, arranged to 

collect the goods from ABO and assumed the right to make, and responsibility for, all 

subsequent decisions. A U.S. Seller of goods to a foreign Buyer is not, in every instance, 

the "Shipper" in the transaction. The "Shipper" is the party that is directing the 

exportation of the goods, including selecting the mode of export transport, the sufficiency 

of any packing, labeling, and marking, compliance with applicable carriage and export 

control and declaration laws, arranging for export carriage, and "offering" the goods for 

carrrage. 

Complainant offers Exhibits A-F in support of its allegation that ABO was the 

responsible party who "offered" the 2 liters of acetonitrile into air commerce. 

Complainant's allegations and ABO's responses to same are intertwined in 

Complainant's Exhibits Motion and in the Exhibits attached, thereto, and ABO herein 

responds to Complainant's reliance on and assertions respecting each, as follows: 

A. Complainant's Exhibit A: GIS Pro Forma Invoice No. 007163 

This Pro Forma invoice, dated June 14, 2012, was issued by Gulflndustrial Supply 

FZE (GIS), shows that the Buyer of the 2 liters of acetonitrile is Yemen LNG 

Company LTD. (Yemen LNG), understood to be a Yemeni state-owned liquidfied 

natural gas producer in Yemen. It quotes a price of $528, plus an additional $60.55 

for "inland freight," and contains the warning "**PLEASE NOTE ITEM I IS 

HAZARDOUS MATERIAL" and further advises "HAZARDOUS PACKING OR 

DGD ARE NOT INCLUDED IN OUR OFFER. ATTACHED MSDS FOR YOUR 

REFERENCE**." In addition, the total amount of $588.55 is described as "TOTAL 

AMOUNT EXW HOUSTON USA IN USD." Several observations respecting this 

Pro Forma invoice are directly relevant in determining which party to the transaction 

Page 2 of8 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.: FAA-2013-0713 

is actually responsible for any hazardous materials violations in connection with this 

shipment. 

I. The sales term "EXW HOUSTON USA" specifies where and when title to the 

goods transfers. EXW HOUSTON USA, in the circumstances, specifies the U.S. 

supplier's place of business ... ABO. It also specifies the point at which responsibility 

for the goods transfers from the Seller to the Buyer and where the Seller's authority 

respecting subsequent decisions terminates. ABO avers that the transaction was 

conceived, documented, and concluded as an Ex Works transaction and that the Buyer, 

through an Agent of its own selection, took possession of the goods at ABO's 

Houston place of business, removed them from its premises, and bears sole 

responsibility for all subsequent decisions. 

2. GIS alerted Yemen LNG that the quoted goods were "HAZARDOUS 

MATERIAL" and attached a copy of the MSDS (Material Safety Data Sheet). GIS 

further noted that the costs related to hazardous goods packing and DGD (dangerous 

goods declaration) were not included in the quote. This is relevant because those 

packing, marking, labeling, and declaration services add to the cost of the transaction 

and decisions respecting who will undertake those services and who will pay for them 

are points of negotiation in the transaction. In this instance, the quotation was issued 

consistent with the Buyer's advice that it will take the goods "EXW Houston USA" 

without included "hazardous packing or DGD." This, by itself, is not a "red flag" 

suggesting any intended non compliance by any party respecting hazardous materials 

marking, labeling, shipping, etc., as both GIS and ABO understood and expected that 

Yemen LNG's U.S. freight forwarding agent would provide that service and, likely, in 

the context of a consolidated shipment comprised of myriad other goods requiring 

hazardous materials marking, labeling, etc. Export freight consolidation and packing 

are core services performed by freight forwarders in routed export transactions. Thus, 

the Pro Forma invoice, as written, is consistent with a decision, understood by the 

involved parties, that Buyer will take possession of the goods at Seller's place "as-is." 

3. The price quoted by GIS is relevant, as it confirms that the transaction is 

consistent with the EXW terms of sale. It is comprised of two charges. Charge I is 

the quoted price for the 2 liters of acetonitrile. Respecting Charge 2, however, the 

description, "INLAND FREIGHT," is relevant because that is the charge relative to 

the domestic U.S. shipping cost, wherein, ABO obtained the goods from Fisher 

Scientific. That is, the only freight cost quoted is the cost involved in getting the 2 

liters of acetonitrile to ABO's place. The Pro Forma invoice lists no charges for any 

subsequent activities, because, in this EXW transaction, as consistent with every other 

EXW transaction (absent express novation), that is the point where service, authority, 

and responsibility for subsequent acts ends for the EXW Seller. 

Accordingly, rather than demonstrate that there are no material facts in issue, this 

Exhibit is entirely consistent with the claim that the responsible party, the party that 

offered the goods in air commerce, was a party other than ABO. 

Page 3 of8 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.: FAA-2013-0713 

B. Complainant's Exhibit B: ABO Invoice No. 007653 

This is the invoice from ABO to GIS, its related party acting as the direct Seller to the 

Buyer and Ultimate Consignee, Yemen LNG. It has the same two line item charges, 

though at lesser amounts ($408.64 and $46.85), as GIS added its mark up in its 

transaction with Yemen LNG. It is a relatively good quality invoice, as it provides all 

of the export control and export declaration information a domestic Seller is obligated 

to provide to the Buyer in a routed export transaction (e.g., parties, destination, 

description, quantities, units, values, HS (Harmonized System)/Schedule B Codes, 

ECCN (export commodity control number), NLR declaration (no license required), 

origin, etc. 

Missing from Complainant's Exhibit B, and apparently missing from ABO's Invoice, 

is any reference to the Ex Works terms of sale. However, that's because ABO's 

Invoice comprised 2 pages and Complainant provided "Page 112'', but not "Page 2/2." 

ABO Invoice 7653, Page 2/2, is hereby attached as Defendant's Exhibit B. Page 2/2, 

adjacent to the Total invoice price, declares "TOTAL USD EXW HOUSTON." 

ABO's Invoice, in each of the foregoing respects, is consistent with its Order 

Acknowledgement, Pages I and 2 of2, hereby attached as Defendant's Exhibit C. 

Thus, the Order and Invoice paper between ABO and GIS, as it was between GIS and 

Yemen LNG, establishes that the transaction was entered into by all relevant parties 

as an EXW transaction, wherein title and responsibility transferred at Seller's location 

(ABO's place of business in Houston) and where Seller offered and Buyer expected 

no subsequent services. 

C. Complainant's Exhibit C: DHL Express Shipment Waybill45 6442 9730. 

Now this is where it gets interesting and where ABO has some explaining to do. This 

document was prepared with ABO listed as the "Shipper" (Block 2) and ABO 

salesman Ignacio Aurreocoechea appears (and is understood) to have signed it on 

August 8, 2012 (Block 7). As Complainant correctly notes, the signature is below 

some boilerplate text in tiny, tiny print, on the 4th line, which provided "(2) this 

shipment does not contain cash or dangerous goods (see reverse). " Defendant 

responds to Complainant's reliance on this document, as follows: 

I. ABO, in fact, was not the "Shipper." As discussed above, ABO was the domestic 

Seller in an EXW transaction where the role of "Shipper" would typically be 

performed by the Buyer or by an Agent sleeted and directed, directly or indirectly, by 

the Buyer. Based on its knowledge respecting the parties and roles involved in this 

transaction, ABO understands that DHL Express likely acted as an Agent or Sub 

Agent for the Buyer. ABO does not know absolutely, however, as ABO did not hire 

nor did it take any action to choose or direct DHL Express in connection with the 

retrieval of the 2 liters of acetonitrile from its premises on August 8, 2012. 

Page 4 of8 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.: FAA-2013-0713 

2. ABO is uncertain who prepared the form listing it as the "Shipper," but avers that 

ABO did not intend by any entry on this form to, in any way, act as a novation to the 

sales contract and was not intended, in any way, to affect the roles and duties of the 

parties. Even if the form was completed by someone at ABO (e.g., Ingnacio 

Aurrecoechea), the significance of the form to ABO and to any employee was merely 

to evidence and document the transfer of possession of the box containing the 2 liters 

of acetonitrile to the courier. 

3. Though Ignacio appears to have signed the Signature space in Block 7, there is no 

evidence that he actually saw, much less consciously considered, the declaration 

provided in the tiny, tiny boilerplate print. Defendant invites the Court to examine the 

boilerplate fine print, on the form prepared by DHL Express, and evaluate its 

effectiveness at binding the person signing to compliance with the declaration 

contained therein. Rather, it is quite plausible that he, having undertaken the 

minimum scrutiny of the form to note that it accurately described the goods as 

"QTY:2 ACETONITRILE OPTIMA 1 LITER" in Block 5, in text large enough that 

he could read, reflexively signed on the indicated blank completely without reading 

the formn's fine print and completely unaware of a potential "gotcha," in the 

circumstances. Thus, ABO avers that Ignacio's signature was given in actual 

ignorance of any inconsistent statements in the biolerplate text. 

4. Consistent with ABO's defense that was not the responsible party, not the party in 

charge of the removal of the 2 liters of acetonitrile from ts premises, Defendant notes 

that the DHL Express form, in Block I, provides that DHL Express' charges in 

connection with the collection of the goods are charged to the "Receiver" of the 

goods, not to ABO. Though ABO knows the identity of the ultimate consignee 

(Yemen LNG) and its foreign shipping agent (Danzas AEI Emirates), only via the 

entry of Danzas AEI Emirates in Block 3, would ABO know the identity of the 

"Receiver," as ABO was not a party to any portion of the transaction following that 

transfer of possession to DHL Express at its place of business in Houston. 

5. This DHL Express Shipment Waybill is not evidence that ABO offered the 

referenced goods for air tansporation, in air commerce, or for air carriage. This form 

is completely devoid of any designation of a subsequent mode of carriage. The party 

identified as the Receiver and known to be the forwarding agent for the foreign 

ultimate consignee is a foreign party with a foreign addrtess, but this form does not 

specifY air carriage or limit ocean carriage as the likely mode of transport. Only 

decisions to which ABO was not privy, at the time possession and title transferred to 

its Buyer, resulted in the selection of a mode of transport. Those decisions were made 

by, or on behalf of ,the Buyer and the ultimate mode of transport was selected by or 

on behalf of the Buyer, directly or indirectly, through one or more of its agents and 

ABO was not involved or privy. 

Page 5 of 8 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.: FAA-2013-0713 

6. DHL Express must agree that it was not acting as a courier on behalf of ABO, as 

it has refused to provide copies of relevant documentation or even discuss details of 

the transaction with ABO or its counsel. 

D. Complainant's Exhibit D: Letter from ABO Sale Representative, Ignacio Jose 

Aurrecoechea, to Lukasz Kazimierczak, DHL. 

Defendant cites this letter as prooftha ABO knew that the acetonitrile was hazardous 

material at the time DHL Express collected it from ABO's premises. Defendant, 

however, does not deny that. In fact, ABO knew that fact about the acetonitrile 

months prior to the transaction, when it quoted its charges to GIS. On June 14, 2012, 

GIS sent an email to ABO (Defendant's Exhibit C), which included the MSDS with 

the Pro Forma invoice (Complainant's Exhibit A) GIS had prepared for Yemen LNG, 

and prior correspondence on the same date confirming that these materials were also 

provided to Yemen LNG. Thus, it is undisputed that, on or before June 14,2012, 

ABO knew and, additionally, knew that both GIS and Yemen LNG also knew that the 

acetonitrile was hazardous materials. This correspondence further confirms that 

Yemen LNG was not paying ABO to handle the hazardous materials packing, 

marking, and labeling on its behalf. ABO had every reason to expect that Yemen 

LNG, via its one or more presumably competent freight forwarding agents, would 

dischsrge that and other subsequent responsibilities via usual and customary preexport consolidation, packing, and similar arrangements. 

In addition to confirming that ABO was aware that the two liters of acetonitrile was 

hazardous materials, Ignacio's statements in this letter are entirely consistent with the 

Ex Works terms of sale and ABO's undersdtanding that the responsible parties were 

on notice that the goods required special packing and marking and that same would be 

provided for subsequent to ABO's release of the package to the Buyer's agent upon 

call. At that time, Ignacio appears to be appropriately, understandably regretful of his 

and ABO's participation in a transaction that resulted in hazardous goods being 

shipped in any manner short of the most safe, most proper way. Nevertheless, 

nothing in this letter suggests that Ignacio intended any admission against interest, 

that he had carefully parsed the flow of responsibility, that he even had surmised who 

dropped the ball, or knew what, if any, liability ABO might ultimately bear. 

E. Complainant's Exhibits E and F: Emirates Cargo International A WB 176-32209940 

and Cargo Manifest: 

This is a very interesting document. Complainant offers it as definitive, rock solid 

proof that it ABO who committed the myriad alleged FAA violations when it offered 

hazardous materials for air transportation and in air commerce. It does appear to be 

exactly that, as it does reference "ABO Supply" and its Houston address in the Block 

for Shipper's name and address and it lists Yemen LNG as the Consignee. Though 

not privy to the complete contents of the shipment, ABO does not doubt that this is 

the shipment was found, as alleged, to have included the 2 liters of acetonitrile ABO 

Page 6 of 8 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.; FAA-2013-0713 

sold to GIS and held at its place for collection by an agent for the ultimate consignee 

and actual Buyer, Yemen LNG. However, the most interesting thing about this 

document is that ABO played no role in its issuance or preparation, directly or 

indirectly. 

As explained above, this was an Ex Works transaction and ABO played no role, did 

not participate in, and was not privy to any decisions made respecting the acetonitrile 

transaction subsequent to the removal of the goods from its premises on August 8, 

2012. ABO, as far as it is aware, has never authorized Bridgeway Trading LLC 

(Bridgeway) to act as its agent in any capacity, much less to offer goods for air 

carriage or in air transportation. If Bridgeway was so authorized, it should be able to 

produce a Power of Attorney. Defendant would expect that the FAA investigators 

would have approached Bridgeway Trading and requested that document, but it has 

no information, at this time, whether that inquiry was made or what, if anything, 

Bridgeway may have provided or stated in response. 

ABO is at a loss, at this time, to explain why this document was prepared this way, as 

it was not involved in or privy to its production. It has no idea why the goods were 

described as "Pilot Control Valves," though two boxes are referenced and it's 

possible that the other one actually contained goods of that description, but ABO can 

only guess, as this shipment was not its handiwork. In fact, ABO never saw this 

A WB until a copy was provided by the FAA subsequent to the violation. Only at that 

time, did ABO even become privy to the A WB number. 

Thus, this document is rock solid proof that someone is responsible for offering the 

indicated packages for air transportation and in air commerce, but ABO was not that 

party. Emirates Cargo International must agree that it was not acting as an air carrier 

on behalf of ABO (i.e., that ABO was the actual Shipper), as it has refused to provide 

copies of relevant documentation or even discuss details of the transaction with ABO 

or its counsel. Emirates should recall and should be able to produce records 

respecting its dealings on this shipment and those records should reveal that ABO was 

not the rowing oar on this phase of the transaction. In any event, ABO was not that 

party, directly or indirectly, but notes that the Accounting information identifies 

"KNOWN CUSTOMER NTFY; ARAB TRADING COMPANY LTD ... ATTN: 

OTHMAN AHMED." If the FAA investigation has not pursued these facts from 

Emirates, from Bridgeway, and/or from Othman Ahmed, and potential unknown 

others, then these essential facts remain undetermined and in dispute. 

III. CORRECTIVE ACTION 

Complainant criticizes ABO's assertion of a defense to the allegations when it notes 

"although ABO Supply has no violation history, the company denies any responsibility." 

ABO avers that its legal and factual claim that it was not the responsible party in the 

instance cited by Complainant has merit, given a full and accurate understanding of its 

role in the transaction and its actions. Nevertheless, ABO sincerely regrets that it was 

Page 7 of8 
DEFENDANT'S RESPONSE TO COMPLAINANT'S MOTION FOR DECISION; 

FDMS NO.: FAA-2013-0713 

involved in a transaction, which could have had the potential to create an unsafe incident 

aboard an international flight. Though ABO will ultimately leave the decision respecting 

its legal liability for any of the alleged violations up to this Court's determination, ABO 

has already taken definitive corrective action to ensure that the scenario is not repeated. 

Though ABO believes that Complainant has mischaracterized its role in and 

responsibility for the violation( s) in the instant action, ABO decided that it would no 

longer accepts orders for goods requiring hazardous materials packaging, marking, 

labeling, declaration, etc., unless the Buyer authorized and agreed to compensate ABO for 

carrying out those functions. ABO may lose an occasional sale, but believes that the 

corrective measures detailed in Defendant's Exhibit D, announced and distributed to all 

personnel on January 4, 2013, by Gregory Chevrier, General Manager, constitute good 

policy and appropriate and timely corrective measures. 

IV. CONCLUSION 

WHEREFORE, on behalf of ABO, we hereby respectfully request that the Administrative 

Law Judge deny Complainant's Motion for a Decision and that it permit the essential 

facts and law to be determined following the conclusion of discovery and pursuant to a 

hearing. 

Page 8 of 8 

0-H'U/ 

ston 

Givens & Johnsto , PLLC 

Attorneys for ABO Supply LLC 

950 Echo Lane, Suite 360 

Houston, TX 77024 

713-932-1540 

713-932-1542 fax 

A~~2w~*~J?ply 11201 Greens Crossing Blvd.- Ste # 800 

Houston, TX 77067 

Phone:+ 1 713 482 2060 

Fax: +1 713 482 2061 

E-mail: sales@abosupply.com 

EIR: 2012SW700236 

Special Agent Bill Streb 

PO Box443 

Bellville, Texas 77418 

Dear Mr. Streb, 

Houston, September 5 2012 

In response to the official letter of investigation1 received September 3

1

d 2012, it is ABO Supply, LLC's purpose and intent to dispute the 

· claim(s) presented against the company; in regards to our culpability attached to the sequence of events that resulted in undeclared 

hazardous material being introduced into the air transportation system. 

Following, you will find a detailed explanation outlining our posftion on this matter, and supporting documentation and evidence proving 

ABO Supply, lLC is in fact, not the responsible party for the undeclared hazardous material. 

We sold the material to our sister company, Gulf Industrial Supply (GIS) located in Dubai, UAE, on an EXW Houston, Texas basis, per 

lncoterms®2010. 

GIS in turn sold the material on an EXW Houston, Texas basis, per lncoterms®2Q10 to their client and end user of the goods in question, 

Yemen LNG. 

It is our understanding that term EXW, per lncoterms•2010 state that the Seller's only responsibility is to make the goods available at the 

Seller's premises. The Buyer bears full costs and risks of moving the goods from there to there to destination. The only requirements that 

tbe Seller is bound by under EXW terms of sale is standard packaging and labeling. The Buyer takes responsibility of all other risks and 

charges including but not limited to; Export Clearance (License, EEI/AES), Freight Forwarder Documentation Fees, Alr/Ocean Freight and 

Loading/Unloading Charges, Insurance, Security Information Requirements, Duty/Customs/Taxes/Fees. 

Further to this point, ABO Supply, LLC made available on good faith at time of offer, the Material Safety Data Sheet for the material in 

question, including Section 14 detailing the transportation restrictions/requirements, to GIS (Addendum 1). Since GIS had also sold to 

Yemen LNG on an EXW basis, they subsequently passed this information regarding the hazardous nature of the products along to the end 

user. When Yemen LNG was asked if they wished to have either GIS, or ABO Supply, LLC take care of the hazardous material packing and 

the Dangerous Goods Declaration, the response returned was that Yemen LNG would take charge of all hazardous packing, declaration and 

other prescribed preparation prior to transport. At this point, with ABO Supply not knowing the mode of transport, we considered our due 

diligence complete and satisfactory, as Yemen LNG had admitted prior knowledge of the nature of the goods by way of ABO and GIS 

notification, and had accepted the responsibility to make sure all regulations and mandates were met prior to the export of the materiaL 

Attached to this letter is a copy of the email record, showing where Yemen LNG advised GIS and ABO that they would take responsibility of 

the hazmat packing and declaration, releasing all other parties from liability (Addendum 2). 

The material was received in our Houston warehouse facility vla United Parcel Service standard ground, and arrived without any hazardous 

declaration, hazmat shipping documentation, no DOT diamond labels on the carton, and no MSDS with the material. According to UPS 

Hazmat Compliance department, the material was not declared as hazardous by the supplier, Fisher Scientific> because it was classified as a 

combustible material and was able to ship in this quantity under a DOT exemption. Our warehouse personnel are not trained to deal with 

hazardous goods and anytime we purchase them, we routinely divert them to an offsite warehouse that we have contracted with for 

processing and storage until time of shipment. Our company policy is to not receive any hazardous material into our warehouse, at our 

ABO Supply LLC. 11201, GREENS CROSSING BLVD SUITE 800 HOUSTON, TX, 77067, USA 

EIN: 16-1739166 
A~.2 .. ~*~J!ply 11201 Greens Crossing Blvd.- Ste # 800 

Houston, TX 77067 

Phone: +1 713 482 2060 

Fax: + 1 713 482 2061 

E-mail: sales@abosupply.com 

Houston facility. Had this package arrived with markings indicating it as hazardous, our warehouse personnel would have had it diverted to 

one of the previous[y mentioned offsite warehouses to await further instruction. 

Since it was not marked in any way, our staff checked the carton into inventory, and held it unt)[ the courier arrived to collect the material. 

It is worth noting that the material left our facility in the same carton, with the same markings, it arrived with1 when it was finally released 

to the clients courier service. 

When the materia! was collected from our facility on August 08, 2012, Unique Courier Service arrived at our dock and picked up the 

material in question. Unique Courier Service was contacted and contracted by either Yemen LNG directly, or a third party working on their 

behalf, and the collection at our Greens Crossing fadlity was made under the premise of EXW terms of sale. Based on the previous 

explanation and written record, detailed and provided here within, ABO Supply was under the assumption that hazardous packaging, 

Dangerous Goods Declaration, and other required and associated documentation pursuant to the final mode of transportation, had also 

been arranged and contracted by either Yemen LNG, or a nominated third party vendor. At this point, believing we had met all of our 

responsibilities per the terms of the sale, we proceeded to release to goods from our facility to the care of Unique Courier Service. 

Based on the information detailed above, and the documentation provided in support of the statements made in this letter, it is ABO 

Supply's position that we made every effort from the beginning to be open, honest, clear and precise regarding the nature of the goods 

offered for sale. In addition, we fulfilled and our obligations as an EXW Seller, notifying parties involved that the hazardous packing, 

declaration, and other regulatory criteria had not been taken care of prior to shipment. Based on the fact that the end user acknowledged 

they would take charge of these requirements, we feel we should be released from any present and future liability in terms of this 

shipment. 

We wish to thank you for your time and thoughtful consideration of the arguments presented within, and trust that a favorable ruling will 

be reached on behalf of ABO Supply, lLC, excusing the company from any wrongdoing pertaining to the referenced shipment. 

We will remai at your disposal in case of any additional information might be requested. 

Gregory Chevrier 

General Manager 

ABO Supply LLC. 11201, GREENS CROSSING BLVD SUITE BOO HOUSTON, TX, 77067, USA 

E!N: 16-1739166 
Ignacio Aurrecoechea 

From: 

Sent: 

To: 

Cc: 

Subject: 

Attachments: 

Mary, 

Ignacio Aurrecoechea 

Friday, June 08, 2012 3:34 PM 

'Mary Zhou' 

Carolle Vallee 

RE: price request II 10018166 

20120608_155950.pdf 

Please find attached our offer+ MSDS 

EXW Houston 

Lead time: 3 weeks 

Add:$ 40 for inland freight 

Our offer E-5462 

Please let me know if you need anything else 

Ignacio 

Best regards/ Cordia/mente 

Ignacio Jose Aurrecoechea 

Sales Representative I Representante Comercial 

ABO Supply 

11201 Greens Crossing Blvd., Ste 800- Houston, Texas 77067 

Email: ignacio@abosupply.com I P: 713 482 2060 I F: 713 482 2061 

skype: lgnacia_ABO 

www.abosupply.com 

~Please consider the environment before printing this e-mail. 

Por favor piense en el media ambiente antes de imprimir este correo. 

Tills e-mail and any files transmitted with it are the property of ABO Supply, LLC. and its affiliates, and is solely for the use of the individual or entity to whom this e-mail is 

addressed. If the reader of this message is not the intended recipient or an agent responsible for delivering it to the intended recipient, please notify the sender and delete 

this message immediately from your computer. Any other use, retention, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. 

From: Mary Zhou [mailto:marv.zhou@gulf-industrial.coml 

Sent: Thursday, May 31, 2012 3:45AM 

To: Ignacio Aurrecoechea 

Subject: price request //10018166 

Dear Ignacio, 

Please find below our request: 

Acetonnitrile~ optima, 

amber glass, II ecosafpak 

Part No. A-996-1 
Manufacturer: Fisher Scientific 

Qty 2 Pes. 

Could you, please specify the following information: 

The delivery deadline 

The validity of your offer 

Weight and dimensions 

Please kindly send us your best offer asap. 

Best regards I c:olp.:ill ~i C:-' 

Mary Zhou 

GULF INDUSTRIAL SUPPLY FZE 

PO Box 263013, Jebel Ali Free Zone, 

WAREHOUSE FZS2AA03, Dubai, UNITED ARAB EMIRATES 

Tel. : +971 (0)4 88 60 333/ Fax : +971 (0)4 88 63 063 

Mobile: +9715 52957470 

Email :mary.zhou@gulf-industrial.com 

~ Please consider our environment before printing this e-

- . 

Gl 

mail 

This message and any attachments are confidential and intended solely for the addressees. Any unauthof1sed use or dissemination is proh'lbited. E-mails are suscepUble to alteration. Gulf Industrial Supply could 

not be liable for the message if altered. changed or falsified 

2 

Payment Terms : Net 30 

INVOICE 

7653 08/07/2012 

Subtma! 

7653 

2 I 2 

455.49 

455.49 

Total USD EXW HOUSTON 455.49 

Account# : 005861335391 

Bank Name : Bank Of America NA 

Bank Address: 12400 1-45 N. Freeway, Houston, TX 77060 

Bank Phone#: Ban.~ Of !~merica NA 

Swift# : 80FAUS3N 

Routing # · 111 000025 

All particulars are true and correct. Theses commodities. technologies or software were exporie~ ff'J{ll,-_·_tz' e.u. nited states in accordance with the 

export administration regulations. Diversion contrary to United States law is strictly prohibited. ic~~n(J Stipp~}lll\C 

1!2{)·~ ("i ,.~'-2li ~ f'_,• r, ' -

Kind Regards Ignacio Aurrecoechea 

ABO Supply. LLC 

11201 Greens Crossing Blvd . Suite 800 

77067 Houston. TX- USA 

• . ..I (:.,.;l .•• v• O;;,SiritJ BlvcJ. .·~J i/tn P(VJ --

Phone 

Fax· 

VVeb site 

• '-' .c. ,_), f·.~· 

+1-713-482-2060 

+1-713-482-2061 

'-'A'AV .abosu ppl y .com 

· ·· '!119~4. :e.t.··. 'A ...•... ~~~~l¥J~.~9m~rlt· .. ,, - ''--"' -·-·--· -·-- ----------

Doc Number 

IAU 31786 07/09/2012 

Contact 

Phone 

Fax 

Email 

Ignacio Aurrecoechea 

+1 713 482 2060 

+17134822061 

ignacio@abosupply.com 

Custo01sr's P/0 Refei-ence. LCAYE7163/01 

We appreciate your business and continued support 

1 /2 

GIS 

PO Box 263013, Jebel Ali Free ZOne 

Dubai 

United Arab Emir. 

Contact Vincent Queau 

Phone 011 971 4 88 60 333 

FaK 

Email cflofra 

Order Ship To Information: 

GIS 

PO Box 263013, Jebel Ali Free Zone 

Dubai 

United Arab Emir. 

', ..........•..•.•. ',•.'··········,······i ' ; ,>' .• •.·>·•·.·.'.·.············'·'·,·······•'.'· •••••····'" l·'iiC 'A"c'E'roN"ffRir:ltoi>nNIA'K 2.oo EA 

fri'COteirTI·S.-- "llhit :P.r!f::e TotaHJSb ''''"""""•''""'''"'~-· "'''"'''""h'""'"'""''-;.',..- 0''"~ -'"""'"'''"''-""""''" 

Item Code: 116927 

Manuf. FISHER SCIENTIFIC P/N A996-1 

2 RG.IF Inland Freight (Group) 

HSCODES: 

3822.00.0002-

ECCN: EAR99 

NLR: NO LICENSE REQUIRED 

Origin: United States of America 

1 Box -11" x 7" x 13" - 7 Lbs 

ABO Supply, LLC 

11201 Greens Crossing Blvd., Suite 800 

77067 Houston, TX- USA 

08/08/12 

1.00 FEE 08/08/12 

Phone: 

Fax: 

Web site 

204.32 408.64 

46.85 

+1-713-482-2060 

+1-713-482-2061 

www.abosupp!y.com 

46.85 
Payment Terms : Net 30 

Kind Regards Ignacio Aurrecoechea 

ABO Supply, LLC 

11201 Greens Crossing Blvd, Suite 800 

77067 Houston, TX - USA 

IAU 31786 

Subtotal 

Net Arnount 

T ota\ USD EXW HOUSTON 

Phone: 

Fax: 

Web site 

0710912012 

+1-713-482-2060 

+1-713-482-2061 

www.abosupply.com 

·.· .. ·. ·;-; 

212 

455.49 

455.49 

455.49 

Scott Johnston 

From: 

Sent: 

To: 

Cc: 

Subject: 

All, 

Gregory Chevrier <Gregory@abosupply.com> 

Friday, January 04, 2013 11:52 AM 

Carolle Vallee; Travis Kalen 

Martha Deem 

NEW PROCESS FOR HAZMAT PRODUCTS 

Effective as of today, all offers to clients MUST have included hazardous packaging. We will no longer propose or sell 

those products, even EXW basis, without including by default an Hazmat packing. 

That means also that we will need to know the shipment mode, even if ABO is not going to handle the shipment, in 

order to have the proper packaging. 

Regards 

Gregory Chevrier 

General Manager 

Email: Greqory@abosupply.com I P 713 482 20601 F: 713 482 20611 M 713294 9798 

ABO Supply 

11201 Greens Crossing Blvd 1 Suite 800 1 Houston TX 77067 USA 

www.abosupply.com 

~ Please consider the environment before printing this e-mail. 

1 
AB() Supply 

iWWJ!iiil!,t,!if)!II!Ji,(.!lfl?i,! Purchaser Job Description 

Purchaser Main Job Tasks and Responsibilities 

1. Directly reports to Procurement Manager 

2. Sources and quotes price inquiries received from the Analyst. 

3. Negotiates payment terms, price & discount levels with vendors, as per established control 

levels in this document. 

4. Places purchase orders and ensure reception of the vendors' sales order 

confirmation/acknowledgement. 

5. Communicates and coordinates with other departments (Sales, Warehouse, Admin assistant, 

and Procurement Manager) 

6. Assists/attends weekly procurement meetings - refer to ABO (0:) SERVER >ABO Supply 

Process > Purchasing > Weekly Procurement meeting 

ABO Supply llC I 11201 Greens Crossing Blvd i Suite BOO I Houston TX 77067 USA 

Phone: +1 713 482 ?:060 I Fax: +1 713 482 2061 

www.abosupply.com 
ABO Supply MWf'''liif.I!·'·''H'•m•·t.J3'·''1b'· Purchaser Job Description 

Quotation process 

Purchaser receives the RFQ from Purchasing Analyst with important information concerning 

customer's needs (budget- target price I lead time I manufacturers- brands /equivalents 

accepted or not I new-used-remanufactured/ origin I dead-line to quote I incoterm I ... ) 

Identifies material needed and sources it. 

o Sourcing tools: 

Email history 

• SAP business partner center & enterprise search (pre-defined keywords) 

Anticipated sourcing shared Excel (ABO (0:) SERVER-> ABO Supply Process-> 

Purchasing~> Purchaser Toolbox-> Vendors) 

Microsoft Access Database Tool 

• Other purchasers 

Sends RFQs to vendors, preferably using emails, or fax (RFQs printed copies must be in file) 

Complete folder's cover with vendors' name I contact I phone # 

Follows-up quotation requests with vendors. 

7 General rule: any standard RFQ must be quoted in 24 hrs I 48 hrs max (can be longer 

for large inquiries I custom-made packages etc.) 

RFI: If after sourcing, the purchaser realizes that more information is needed to quote, he 

must list the exact type of information needed (datasheetlcatalogue are always a plus) and 

give to the Purchasing Analyst. It is compulsory that all RFI's are given to the Analyst, they 

are not to be communicated directly with the Sales department for any reason. 

Purchaser gathers quotes received, ensures all proper information are provided (price, 

currency, UOM, lead time, weight & FOB point, plus any relevant documentation: (datasheets, 

drawings, MSDS, etc.) 

In the event any quoted material is identified and confirmed as hazardous material during the 

quotation process, the following steps must be followed without exception. 

o The MSDS is secured from the manufacturer or the supplier /vendor 

o A certified Dangerous Goods packing and service provider is contacted to 

obtain quotation for DG packing & DG declaration. 

o This DG packing and DG declaration, and the associated costs must be 

included on the formal tender to the client, and its acceptance is compulsory 

as a condition of any future order/sale to the end user or intermediate 

consignee. 

Purchaser compares quotes received and selects the best one according to customer's 

selection criteria provided by the sales representative, with respect to the established control 

levels. 

CONTROL POINT: 

o Vendor's quote(s) < $5,000.00 - Purchaser's review and negotiate with Vendor 

o Vendor's quote(s) >I~ $5,001.00- $9999.99- Procurement Analyst and Purchaser 

review & negotiate with Vendor. 

o Vendor's quote(s) > $10,000.00- must be reviewed & negotiated with Vendor by 

Procurement Manager. 

If vendor(s)' quotes are approved, see next point, if not re-source 

ABO Supply ILlC I 11201 Gt-eellS Cl-assing Blvd. I Suite 800 I Houston TX 77067 USA 

!=lhone: +1 713 482 ?.060 1 fa)( f-1 71J 482 2061 

www.abosupply.com 
AB() Supply 

W"fl!lliit,ljfi,IIB!iG'Vmt.!ljU Purchaser Job Description 

Purchaser coordinates with Administrative Dept. & passes folder for creation of the client offer, 

with respect to the established control levels. 

Once the offer is created, the purchaser verifies it (correct information matching to vendor's 

quote) & returns it to Purchasing Analyst, with respect to the established control levels. 

Purchase Orders 

The sales representative receives a customer's purchase order, verifies it according to ABO 

Supply initial offer, and after review passes it to the purchaser. 

Before placing the order, the following points must be verified, with respect to the established 

control levels: 

o Vendor's quote still valid? Not-> update 

o Identify if any hazardous material is contained on the order from end user/client. If 

yes, see below for following steps to be adhered to without exception: 

• Revalidate the previously arranged/negotiated DG packing & DG 

declaration costs with the certified Dangerous Goods service provider. 

Ensure that the applicable costs are accounted for and accepted as a 

condition of the requisite purchase order from the client. 

• Utilize the special "Bright Orange" file cover, easily identifying this 

order as a file containing hazardous material, to ensure full visibility 

throughout the life cycle of the file from this point forward. 

o Negotiate price, delivery & payments terms with vendor 

o Re-negotiate purchase price for additional discount, especially if no negotiation was 

performed at the front end. 

o If new vendor, coordinate with Admin to gather requested information for creation in 

SAP and send to Procurement Manager for approval: 

Provide file to Administrative Assistant for Sales Order & Purchase Order(s) creation. 

Purchaser has to verify and approve the purchase order(s) created in SAP (see below 

Purchase Order Approval work instructions) 

QC the purchase order: 

Vendor name 

Vendor's contact name 

Vendor's quote referenced & attached 

Payment terms 

Expected delivery date 

• Items : Part Number I description I Qty I unit price 

• Shipment method 

ABO Supply llC 1 11201 Greens Cmssing Blvd I Suite 800 I Houston TX 77067 USA 

Phone: +1 713 482 2.060 ! Fax H 713 482 2061 

www .a bosu pply. COJ:D 
ABC) Supply lillilllllW!llil@lifili'4J ,(,)it.!ll!pi Purchaser Job Description 

• Warehouse selected (note on ABO's WHS: Forklift capacity: 3,000 Lbs 1 piece 

- max dimensions: 7 Ft x 7 Ft x 7 Ft) - No HazMat [see note below] 

• Any material deemed to be Hazardous must not be received into ABO 

Supply's warehouse. This material must be delivered or otherwise rerouted to Benchmark Worldwide Logistics. the nominated warehouse 

who handles our DG storage and warehousing needs. 

Any additional discount? 

• Total amount of the PO 

AUTHORIZATION I CONTROL POINT: 

o PO amount>/= $5,000.00- $9,999.99- to be approved by Analyst w/ Purchaser 

review 

o PO amount> $10,000.00- $49,999.99- to be approved by Procurement Manager 

o PO amount > $50,000 and any new client to be approved by Procurement Manager+ 

General Manager 

o For Orders containing Hazardous Materials, regardless of the dollar value, must be 

reviewed and approved by the Procurement Manager before being sent to any entity 

outside of ABO Supply. This special rule does not circumvent the control points 

already established above as these still apply to all files, including those containing 

Hazardous Materials. 

(SAP) VENDOR PURCHASE ORDER APPROVAL AND ISSUE PROCESS 

Prerequisites: 

• Sales-Admin has completed the Sales Order and Purchase Order creation process and the related 

un-approved Purchase Order(s) are available in SAP 

Purchase Order Document/File Attachments: 

• ABO Policy is to attach the following Document: 

o The Vendor's final Quotation 

• Optional to attach: 

o Pictures or Specs provided by the customer or the vendor 

Purchase Order Approval and Issue Process Steps Summarv: 

1. Open the existing Vendor Purchase Order you wish to approve 

2. Following ABO standards; QC the Purchase Order and make any changes if required 

a. Note Key fields: 

i. Ship To Warehouse on the row 

ii. Ship Via 

iii. Payment terms 

iv. Document Total 

ABO Supply llC 1 11201 Greens Cross1ng Blvd I Su•te 800 I Houston TX 77067 USA 

Phone: +1 713 482 2060! Fa'<' rl 71J _;J.82 2061 

www.abosupoly.com 
AB<.' .supply IIM!JiU:.l!il:;l!iti!'Witi!J,(.)It.!"'F Purchaser Job Description 

b. Note: any changes to vendor delivery dates should be reconciled to the 

delivery dates on the related Customer Sales Orders and the Sales Rep should 

be notified of these changes so they may inform the customer 

3. Mark the Purchase Order as Approved and save the changes by updating the PO 

4. If required; request a pre-payment from the Purchasing Manager, via e-mail outside the SAP 

Bl system 

5. Print and file a Copy of the Purchase Order in the Customer PO order file 

6. Deliver the Purchase Order to the vendor. 

a. ABO Preferred Method - Save the PO to a PDF document and manually attach to an 

Outlook email outside of SAP 

b. Print and Fax the PO 

7. After Vendor Confirms the order the PO should be updated with the Vendor's Confirmation 

Number and any other changes in dates or pricing. 

8. Following reception of the vendor's purchase order confirmation/acknowledgement, Purchaser 

returns the file to the Purchasing Analyst (do not gjve directly to Sales), who will in turn, 

direct it back to the appropriate Sales Rep. in the Sales Dept. so the ABO Sales Order can be 

sent to the client. 

If a prepayment is needed: 

Request the prepayment by Email to the Procurement Manager following blow instructions : 

Prepayment request process: 

ABO {0:) SERVER >ABO Supply Process> Purchasing-> Prepayments >ABO Supply- Vendor 

prepayment process 

Email template: 

SUBJECT LINEi PREPAYMENT REQUEST 

METHOD: CHECK/ CREDIT CARD/ WIRE TRANSFER {Credit Card payments to be avoided) 

TERMS C*DETAIL PAYMENT TERMS*!: IN ADVANCE/ BEFORE SHIPMENT/ 50% DOWN - /ETC. 

PROGRESSIVE PAYMENTS MUST HAVE PAYMENT DATES ENTERED 

(EXAMPLE- J 5T PAYMENT- 10/1/11 {50%), 2ND PAYMENT- 12/1/11 (REMINDER) 

Prepayments are made on Tuesdays and Thursdays, once approved, the Procurement Manager 

notifies the purchaser by email that his prepayment has been done. 

ABO Supply ILlC I ll201 Greens Crossing Blvd I Suite 800 I Houstoll TX 77067 USA 

Phone: -:-1 713 482 2060 1 Fa~:· H 713-1-82 2061 

www.abosuooly.com 
AB\:) Supply 

'W"W'JlHhJ.!1fN@J'.!.1! 1•

11fd Purchaser Job Description 

***IMPORTANT- In the event that you have to add items to a purchase order, previously submitted 

for pre-payment, you must create a new purchase order and link it to the original sales order. This 

includes adding freight. Remember, this applies only to purchase orders prepaid. 

Deliveries I Material reception: 

Purchaser coordinates delivery method with vendors, using : 

o Vendor's carrier or truck 

o Express local carrier (ex: Classic Courrier) 

o National package services (UPS, FedEx, ... ) 

o LTL companies 

0 

Purchasers' verify the proper warehouse in indicated on the PO & adjust if needed: 

o ABO: Less than 3,000 Lbs - Max dimensions: 7 Ft x 7 ft x 7 Ft - No HazMat [see 

below] 

o Benchmark: Hazardous material - Larger cargo (less than 4,500 Lbs) 

Any material deemed to be Hazardous must not be received into ABO Suoply's 

warehouse. This material must be delivered or otherwise re-routed to 

Benchmark Worldwide Logistics, the nominated warehouse who handles our 

DG storage and warehousing needs. 

o Will Call/Direct Shio: Virtual warehouse which allows to "receive" the material on the 

inventory without physically having the material on hand. Used for material sold EXW 

Factory mainly. 

Note: The WHS indicated on the PO lines must match the one indicated on the SO (if needed, 

the WHS must be updated on the SO). 

:;.. Direct Shipments -> The Purchaser has to provide all necessary documentation to 

Warehouse/Logistic Manager that will then process to the Goods Receiot Purchase 

Order. 

AIBO Supply llC ! 11201 Greens Crossing Blvd 1 Suite 800 I Houston TX 77067 US,fl.. 

Phone: +1 713 482 2060 1 Fax: ~1 713 482 2061 

www.abosupply.com 
Logistics Personnel Job Descnption 

Logistics Personnel Main Job Tasks and Responsibilities 

***Safety First~ It is each warehouse employees' responsibility to ensure that proper attire I 

footwear I Equipment Certifications I Policies & Procedures are obtained and or otherwise met. Safe 

behaviors and work habits are a top priority*** 

1. Directly reports to Warehouse/Logistics Manager 

2. Registers new Purchase Orders that are transferred from Sales Dept. as pending delivery and 

enters them into tracking spreadsheet. 

3. Keeps daily record and visibility on all Purchase Orders that are pending delivery by utilizing 

Tracking spreadsheet. 

4. Schedules collection of Vendor Purchase Orders announced ready for delivery to ABO 

warehouse, or other predetermined location. 

5. Follows up with vendors on late deliveries, and backorders, and communicates this information 

to the Sales Dept. 

6. Readies shipping documents/labels/packing lists for dispatch to clients nominated freight 

forwarder, or other agreed upon predetermined location. 

7. Coordinates with Sales Dept. I and or Purchasing Dept. to obtain the required documents and 

certs needed prior to dispatch from ABO warehouse. 

8. Follows up on deliveries made to freight forwarders and International freight movements, 

obtaining and filing the required documents ( i.e. proof of export, Material receipt I Warehouse 

receipt, BOL, AWB, etc ... ) 

9. Keeps orderly control of physical files w/ organization process by week number in 

corresponding cabinets. 

10. Assist weekly sales I procurement meetings as requested by Sales Manager 1 Procurement 

Manager - refer to ABO (0:) SERVER >ABO Supply Process > Purchasing> Weekly 

Procurement meeting or ABO (0:) SERVER >ABO Supply Process > Purchasing> Weekly 

Procurement meeting 

ABO Supply llC 1 11201 Greens Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone: +1 713 482 2060 1 Fax: 1-1713 482 2061 

www.abosuooly.com 
ABOS···upply MM.t'N@I@II§j""!iJI·"P"?Gi- _ Logistics Personnel Job Description 

Pending Deliveries: Transfer to Logistics Process and Daily Operations 

OCCURS CONTINUALLY THROUGHOUT WORKDAY 

Logistics receives the Open Order File (delivery pending) from the sales representative with 

important information concerning delivery (mode of transport I already scheduled -or- needs 

to be scheduled I ABO warehouse, will call, or Ex Works, etc ... ) 

The order is input into the Tracking spreadsheet with all applicable information filled out 

accurately and completely. 

The jacket is filed according to the week of anticipated delivery/readiness by the number of 

the week its expected (Example - if material is expected 07/04/2012, file under Week 27 _ 

see Fig. A for list of weeks by number for 2012) 

TASK TO BE COMPLETED IN BETWEEN LOGGING NEW FILE TRANSFERS 

Using the Tracking spreadsheet, follow up on orders expected for delivery during the current 

workweek, contact vendors and make arrangements to ensure a smooth delivery process is 

achieved. 

Complete folder's cover with logistics related information (Tracking #'s, GR PO #'s (created by 

Warehouse Manager) etc. (see Fig. B for an example of the Standard Cover Sheet) 

Follows-up deliveries with vendors. 

o Proactively call vendors who are identified as being late on delivery, and assist Sales 

Dept. in calling vendors for delivery status when requested. 

7 General rule: All requests for information and updates on files/orders sent to 

Sales/Purchasing must be sent via email in written (no Skype, no phone). There must be a 

written record. You must also insist that all requests sent to your Dept. are received in written 

via email following the same guidelines as well. 

Schedule collection of orders announced ready via Classic Courier, motor freight carrier, or 

UPS based on the guidance provided by the Sales Dept. 

Record the shipping information (tracking#, Pro#, Carrier name, Date of Shipping/Recv.) on 

the file cover page. 

Assist Sales Dept. in the collection/preparation of documents for outbound shipments to our 

client's freight forwarders, or direct International shipments (Example: shipping labels, MSDS, 

Certs (various), inspection releases, etc ... ) 

Follow up with Freight Fowarders, motor freight carriers, airlines, ocean lines to obtain proof of 

export documentation to complete Logistics requirements on files (including but not limited to, 

Material/Warehouse receipts, BOL <Bill of Lading, usually associated with Ocean Freight>, 

AWB/MAWB <Airway Bill/Master Airway Bill, associated with Air Freight> 

TYPICAL DOCUMENTS REQURIED FOR PROOF OF EXPORT 

o MR/WR- For shipments sold FCA Houston and delivered to Freight Forwarders 

o AWB/MAWB - For shipments sold DDU, DDP, CPT, and CIP sent direct to client location 

via air freight. 

o BOL- For shipments sold DDU, DDP, CFR, and CIF sent direct to client location via 

ocean freight. 

ABO Supply llC 1 l120 I Greens Crossing Blvd I Suite 800 I Houston TX 77067 USA IJ!T'E•OIE' 

Phone: +1 713 482 2060 I Fax· +1 7L3 482 2061 

www.abosupply.com 
AB() Supply 

IM;1Wiii)"IIW'''iAGI1'M'·t'Wi· LogistiCS Personnel Job Description 

3 - HAZARDOUS MATERIAL PROCUEDURE 

The logistics personnel are responsible to ensure that all Hazardous Material procedures, in regards to 

the reception of goods into the ABO Supply system, and the shipping of goods out of the ABO system 

are followed and adhered to with 100% compliance. See Purchaser Job Description for a detailed 

accounting of these procedures and best practices. 

ABO Supply llC j Ll201 Greens Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone. +1 713 482 "2060 i Fax ~ l 713 482 2061 

www .abosupply.conl 
Logistics Personnel Job Description 

Figure A - (Weeks by Number. 2012) 

Week From To Date Week From To Date number Date number Date 

Week 01 2-Jan-12 8-Jan-12 Week 27 2-Jul-12 8-Jul-12 

Week 02 9-Jan-12 15-Jan-12 Week 28 9-Jul-12 15-Jul-12 

Week 03 16-Jan-12 22-Jan-12 Week 29 16-Jul-12 22-Jul-12 

Week 04 23-Jan-12 29-Jan-12 Week 30 23-Jul-12 29-Jul-12 

Week 05 30-Jan-12 5-Feb-12 Week 31 30-Jul-12 5-Aug-12 

Week 06 6-Feb-12 12-Feb-12 Week 32 6-Aug-12 12-Aug-12 

Week 07 13-Feb-12 19-Feb-12 Week 33 13-Aug-12 19-Aug-12 

Week 08 20-Feb-12 26-Feb-12 Week 34 20-Aug-12 26-Aug-12 

Week 09 27-Feb-12 4-Mar-12 Week 35 27-Aug-12 2-Sep-12 

Week 10 5-Mar-12 11-Mar-12 Week 36 3-Sep-12 9-Sep-12 

Week 11 12-Mar-12 18-Mar-12 Week 37 10-Sep-12 16-Sep-12 

Week 12 19-Mar-12 25-Mar-12 Week 38 17-Sep-12 23-Sep-12 

Week 13 26-Mar-12 1-Apr-12 Week 39 24-Sep-12 30-Sep-12 

Week 14 2-Apr-12 8-Apr-12 Week 40 1-0ct-12 7-0ct-12 

Week 15 9-Apr-12 15-Apr-12 Week 41 8-0ct-12 14-0ct-12 

Week 16 16-Apr-12 22-Apr-12 Week 42 15-0ct-12 21-0ct-12 

Week 17 23-Apr-12 29-Apr-12 Week 43 22-0ct-12 28-0ct-12 

Week 18 30-Apr-12 6-May-12 Week 44 29-0ct-12 4-Nov-12 

Week 19 7-May-12 13-May-12 Week 45 5-Nov-12 11-Nov-12 

Week 20 14-May-12 20-May-12 Week 46 12-Nov-12 18-Nov-12 

Week 21 21-May-12 27-May-12 Week 47 19-Nov-12 25-Nov-12 

Week 22 28-May-12 3-Jun-12 Week 48 26-Nov-12 2-Dec-12 

Week 23 4-Jun-12 10-Jun-12 Week 49 3-Dec-12 9-Dec-12 

Week 24 11-Jun-12 17-Jun-12 Week 50 10-Dec-12 16-Dec-12 

Week 25 18-Jun-12 24-Jun-12 Week 51 17-Dec-12 23-Dec-12 

Week 26 25-Jun-12 1-Jul-12 Week 52 24-Dec-12 30-Dec-12 

Figure B - Standard File Cover (next oagel 

ABO Su[pp!y n.J ... C I l1201 Greens Crossillg Blvd I Suite 800 I Houston TX 77067 USA 

Phone. +1 713 482 2060 1 Fa'<: ~t 713 482 2061 

www.abosuoply.com 
ABO Sup. ply lll!llii!I1IWil".P!I!-i'i!JJ·l.!!!.l12f! - Logistics Personnel Job Description 

Sales Rep. INVOICE# 

Purchaser Total S(USD) 

CUSTOMER RFQ It 

DESTii\"ATION CO'l-:\'TRY 

CUSTO>\IER P/0 ;! FORWARDING AGE:-IT 

CLIEJ\'T CO)<TA.CT INCOTE!UI 

ABO S/0# AIR/OCE . .\...V 

ABO QUOTE (E~) COLLECTED OX (DATE) 

E•timat•d Delh'ory Date DELIVERD ON (DATE) 

VENDOR NA.ME ABOP/0# L'{l'CTD. 

DATE 

WHSE HZMT 

(Y!!'<) 

INBOUND FREIGHT 

CARRIER L.VBOL?<"D FRGT. REF# RECEIVED (DATE) 

Looistics/Wits~ Ill@: 

PickTH:ketNo. 

Sales D~liwry No 

:'olR/WR l\o.(l) :\IR/WR No.(2) 

OFIBOLl'.-u FREIGHT: 

CMOOER DATI 

OUBOl'l'I'D FREIGHT: 

CMOOER om OUBOl:r-.'D FREIGHT: 

ABO Supply U .... C I 11201 Greens Crossing Blvd. I Suite BOO I Houston TX 77067 USA 

Phone· +1 713 482.2060 1 Fax ~ 1 71_3 482 2061 

www.abosupoly.~om 

Will C;illiUPS ow-oocount IYoLLr<>rrior 
AB(J Supply 

I!W.11''lljpl@ll<i!ttitjitt.J1!.!1!fi1· Logistics Personnel Job Description 

(SAP) PICK TICKET UPDATE AND PACKING LIST CREATION PROCESS 

Prerequisites: 

• A Pick Ticket has been produced and forwarded to the Logistics department for pick and 

packing. 

Common Documents Attached to Pick Ticket 

• At this time no e-documents has been identified 

Pick Ticket Update Process Steps Summarv: 

1. Via the Internal SAP email alert you can open and print the attached Pick Ticket PDF 

2. Per the provided Pick Ticket, proceed with the pick and packaging for the items listed 

3. Open the Pick Ticket form either from the internal e-mail or through the Inventory menu 

under Pick List 

4. Fill out the Pick Ticket screen form with: 

a. The correct Picked Amount in the 'Confirmed Picked' column 

b. In the Pallet I Package ID # put the same ID (i.e. 1 or 2) on each row that are packed 

in the same carton or pallet 

c. On the User Defined Field tab on the side of the Pick Ticket screen for each Package 

you identified in on the row you should enter the details for that package: 

i. The Shipping type, i.e. pallet or carton 

ii. The package dimensions 

iii. The package weight 

5. Update the Pick Ticket alert the Purchaser that items are packaged and ready for shipment. 

6. The Forward the completed Pick Ticket form (in PDF format) to the Purchaser via SAP Internal 

Mail 

a. With the Pick Ticket screen form open, click on the email icon on the tool bar 

b. Answer Yes to the message asking if you would like to attach the report to the email 

c. Once the Send Message box comes up click on Add Recipient 

d. Pick Purchaser User Name box and then click OK 

e. Pick the Internal SAP box next to Purchaser's name in the To box and click Send 

AIBO Supply llC I 11201 Gree!lS Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone: +1 71J 482 2060 I Fcr>c +-1 713 482 2061 

www.abosupply.com 
Logistics/Warehouse Manager Job Description 

Logistics/Warehouse Manager- Main Job Tasks and Responsibilities 

***Safetv First~ It is each warehouse employees' responsibility to ensure that proper attire I 

footwear I Equipment Certifications I Policies & Procedures are obtained and or otherwise met. It is 

the responsibility of the Logistics/Warehouse Manager to follow up and ensure this is strictly adhered 

to. Safe behaviors and work habits are a top priority*** 

1. Directly reports to General Manager. 

2. Responsible for all activities charged to Warehouse personnel & Logistics personnel (see 

requisite job function descriptions for details) 

3. Responsible for oversight of all warehouse operations including but not limited to (shipping, 

receiving, goods receipt POs, pick tickets, inbound/outbound freight, damaged goods control 

and follow up, inventory reconciliation) 

4. Communicates and coordinates with other departments (Sales, Sales Manager, Purchasing, 

Procurement Manager, Admin, Accounting, Warehouse) 

5. Controls/Oversees all reporting generated/charged to warehouse/logistics personnel, to ensure 

accurate and reliable information. 

6. Assist weekly Sales I Procurement meetings as requested by Sales I Procurement Manger(s) -

refer to ABO (0:} SERVER >ABO Supply Process > Purchasing > Weekly Procurement meeting 

-or- ABO (0:} SERVER >ABO Supply Process> Sales> Weekly Sales meeting. 

ABO Supply llC I l120l Greens Crossing Blvd I Su1te 800 I Houstoll TX 77067 USA 

Phone: +1 713 482 2060 1 Fax· +l 713 482 2061 

www.abosuooly.com 
Logistics/Warehouse Manager Job Description 

GENERAL WAREHOUSE PERSONNEL RESPONSIBILITIES 

SUMMARY 

A warehouse employee at ABO Supply is in charge of physically receiving and inventorying the goods, 

and creating the corresponding documents in SAP. He is also in charge of picking and packing items 

and realizing appropriate packing before the goods are shipped out of our warehouse. 

1 - RECEIVING 

Warehouse employee receives the material out our dock, unloads trucks. 

Before accepting any cargo, the warehouse employee must verify thoroughly the exterior aspect of the 

cargo and notify any damage to the carrier before signing the carrier's receipt. 

Warehouse employee checks the documentation provided with the material. Once the origin is 

identified (ABO Purchase Order number, vendor name, etc.), he goes to the warehouse office and 

prints out of SAP a copy of the corresponding purchase order. 

Then the warehouse employee proceeds to the physical inventory of the material received. 

Points to be verified: 

Part numbers indicated on the vendor's documentation, ABO's purchase order and material 

match. 

The quantities delivered match the quantity ordered. 

The material is in good condition (not damaged) 

Any discrepancy on the above point must be documented and reported to the corresponding purchaser 

and copied to the Procurement Manager. 

If the material is received in good order, the purchase order must be marked and the corresponding 

quantity must be circled. If a shortage or average occurs, the quantity must be crossed and the exact 

quantity received must be indicated instead. 

He must also record any tracking number associated to the delivery of the goods. 

The warehouse employee has to take pictures of the material received, and then to upload them on 

the server. 

(Computer > ABO Server > ABO Supply Inventory > Material received pies > create a new folder 

name per SAP PO#) 

Once the physical inventory is done, the warehouse employee must close the container (box f 

pallet, ... ) and mark it with ABO's Purchase Order number. 

ABO Supply llC 1 l120 1 Greens Cmssing Blvd. I Suite 800 i Houston TX 77067 USA 

Phone: +1 713 482 2060 ! Fax: +-1 71J 482 "2061 

www~abosuoply.com 
ABO Supply 

Milmlll''IW''tifiE@'t"'i1

•

1

'1m Logistics/Warehouse Manager Job Description 

Then, he goes back to the warehouse office and starts "receiving" the material in SAP (Vendor 

Purchase Order Goods Receipt Process- Logistics workflow). 

All the "paper versions" of the purchase order goods receipt created must be provided at the end of 

the day to accounting (account payables) 

(The paper version of the purchase order goods receipt is composed by the print-out of the purchase 

order used for receiving the goods and any other documentation received, (ie. vendor packing list, 

vendor invoice, carrier's bill of lading, etc.) stapled together. 

2 - PICKING & PACKING 

A pick ticket has been created by a purchaser and emailed to the warehouse office for action. 

The warehouse employee prints the pick ticket and proceeds to picking and packing the goods. He 

needs to write on the pick ticket the quantity of each items picked, its location, the number of boxes I 

pallets and indicate weight & dimensions per pallet. 

Once the cargo is properly packed; it must be marked with ABO Supply's Sales Order number (and 

purchase order(s) numbers if needed), and set aside on the appropriate aisle (packed material waiting 

for shipping documents). 

Then, the warehouse employees goes back to the warehouse office and fill-in the pick ticket in SAP 

with final weight & dimensions and send via email confirmation that the pack request has been done 

to the purchase in charge. 

The sales person associated to the purchaser will provide the warehouse employee with all the 

documentation to be put on the box. (Labels, packing list, commercial invoice, certificate(s), MSDS, 

etc.). 

The warehouse employee then will finalize the packing and move the cargo to the appropriated aisle 

(ready for shipment), and will load the material on the truck when the carrier comes to collect the 

material and have the driver sign the warehouse log. 

Finally, the warehouse notifies the sales person that the material has left our facility by providing the 

carrier's receipt. 

3 - HAZARDOUS MATERIAL PROCUEDURE 

The Logistics/Warehouse Manager is responsible to ensure that all Hazardous Material procedures, in 

regards to the reception of goods into the ABO Supply system, and the shipping of goods out of the 

ABO system are followed and adhered to with 100% compliance. See Purchaser Job Description 

for a detailed accounting of these procedures and best practices. 

ABO Supply llC 1 Ll20l Greens Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone: +1 713 482 2060 1 Fa< ~ 1 713 482 2061 
AB() S. u ... pply dW.·tu?!i1'1 @111!!AtitJ!_r@G"1P' - - Logistics/Warehouse Manager Job Description 

Example: manually received purchase order 

.. ·- " 

Doc. Number 

TKA 52380 

Contact 

Philne 

fax 

E.m!!ll 

Date 

05/0812012 

Richard Travis Kalen 

+1 713 482 2050 

tl 713 482 2001 

travls@abosupply.com 

Page 

1 I 1 

Bill To Address 

~0 Kingsbrldge Road 

Plsca!away ,NJ 08854 

USA 

Crn1lat..i : Usha Witt 

.: 

Phone : 732-885-9000 

Fax: 732-685-9555 

Etmdl: Llsha.WIU@gaffney-kroese.com 

Your Refe.rence: SQ-.505084 

****PLEASE EMAIL ORDER CONFIRMATION "NO PARTIAL 

SHIPMENTS" UNLESS NOTED •••• 

- -"UfilfP1tEe -... ,,,::!~!~Ll!,@ 

107. 43048 

ltert1 Cotle: 11604B Monuf. NO MFG 

~ ACP6034EIC 

- JW-4PPLUG 

llem Code: 114393 Mtmuf. APPLETON 

Deliver1J condlt!ont> 

Ship Via 

Address DescripilOl1 

PIN ,;CPGOJ4SC 

YourCarrler 

ABO Main Warehouse 

11201 Greens Crossing Blvd .. 

Suite BOO 

77067 

Houston 

Net 30 

1J7.20 

Sublo\ill 

NetAmoL!nl 

'fatill USD 

INSTRUCTION: BEFORE SHIPPING PLEASE ENSURE MATERIAL IS PROPERLY MARKED WITH PIN MATCHING OUR 

P/0 

ABO Supply, lLC 

11201 Greens Crossing Blvtl.. Sl!l1e BOO 

77067 Hnuslon, TX- USA 

Phonl.l: 

Fax: 

ABO Supply lLC 1 11201 Greens Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone· +-1 713 482 20601 Fax·~~ 7\3182 2061 

www.abosuooly.com 

+'1-713-482-2060 

1-~-7~3-482-2051 

54BJ)Q 

979.28 

979.28 _.;:..,----:;;;; 

979.28 

!liTO E tO 5E 
AB. 0 Sup. ply Wff'i111"·"·''"W'!41Wt1!.1"W Logistics/Warehouse r-1anager Job Description 

LOGISTICS PERSONNEL SPECIFIC RESPONSIBILITES 

Pending Deliveries: Transfer to Logistics Process and Daily Operations 

OCCURS CONTINUALLY THROUGHOUT WORKDAY 

Logistics receives the Open Order File (delivery pending) from the sales representative with 

important information concerning delivery (mode of transport I already scheduled -or- needs 

to be scheduled 1 ABO warehouse, will call, or Ex Works, etc ... ) 

The order is input into the Tracking spreadsheet with all applicable information filled out 

accurately and completely. 

The jacket is filed according to the week of anticipated delivery/readiness by the number of 

the week its expected (Example - if material is expected 07/04/2012, file under Week 27 _ 

see Fig. A for list of weeks by number for 2012) 

TASK TO BE COMPLETED IN BETWEEN LOGGING NEW FILE TRANSFERS 

Using the Tracking spreadsheet, follow up on orders expected for delivery during the current 

workweek, contact vendors and make arrangements to ensure a smooth delivery process is 

achieved. 

Complete folder's cover with logistics related information (Tracking #'s, GR PO #'s (created by 

Warehouse Manager) etc. (see Fig. B for an example of the Standard Cover Sheet) 

Follows-up deliveries with vendors. 

o Proactively call vendors who are identified as being late on delivery, and assist Sales 

Dept. in calling vendors for delivery status when requested. 

7 General rule: All requests for information and updates on files/orders sent to 

Sales/Purchasing must be sent via email in written (no Skype, no phone). There must be a 

written record. You must also insist that all requests sent to your Dept. are received in written 

via email following the same guidelines as well. 

Schedule collection of orders announced ready via Classic Courier, motor freight carrier, or 

UPS based on the guidance provided by the Sales Dept. 

Record the shipping information (tracking#, Pro#, Carrier name, Date of Shipping/Recv.) on 

the file cover page. 

Assist Sales Dept. in the collection/preparation of documents for outbound shipments to our 

client's freight forwarders, or direct International shipments (Example: shipping labels, MSDS, 

Certs (various), inspection releases, etc ... ) 

Follow up with Freight Fowarders, motor freight carriers, airlines, ocean lines to obtain proof of 

export documentation to complete Logistics requirements on files (including but not limited to, 

Material/Warehouse receipts, BOL <Bill of Lading, usually associated with Ocean Freight>, 

AWB/MAWB <Airway Bill/Master Airway Bill, associated with Air Freight> 

TYPICAL DOCUMENTS REQURIED FOR PROOF OF EXPORT 

o MR/WR - For shipments sold FCA Houston and delivered to Freight Forwarders 

o AWB/MAWB- For shipments sold DDU, DDP, CPT, and CIP sent direct to client location 

via air freight. 

ABO Supply llC I 11201 Gr-eens Crosslllg B!vd I Suite 800 I Houston TX 77067 USA 

Phone +1 713 482 2060 1 Fax: 1- t 713 48? _2061 

www.abosuooly.com 
AB()·,· S. upply M*1'£11Miit.!IL1'@1'.t.liU11U- Logistics/Warehouse Manager Job Description 

o BOL- For shipments sold DDU, DDP, CFR, and CIF sent direct to client location via 

ocean freight. 

Figure A - <Weeks bv Number. 2012) 

Week From To Date Week From To Date number Date number Date 

Week 01 2-Jan-12 8-Jan-12 Week 27 2-lul-12 8-Jul-12 

Week 02 9-Jan-12 15-Jan-12 Week 28 9-lul-12 15-lul-12 

Week 03 16-Jan-12 22-Jan-12 Week 29 16-Jul-12 22-lul-12 

Week 04 23-Jan-12 29-Jan-12 Week 30 23-Ju 1-12 29-lul-12 

Week 05 30-Jan-12 5-Feb-12 Week 31 30-lul-12 5-Aug-12 

Week 06 6-Feb-12 12-Feb-12 Week 32 6-Aug-12 12-Aug-12 

Week 07 13-Feb-12 19-Feb-12 Week 33 13-Aug-12 19-Aug-12 

Week 08 20-Feb-12 26-Feb-12 Week 34 20-Aug-12 26-Aug-12 

Week 09 27-Feb-12 4-Mar-12 Week 35 27-Aug-12 2-Sep-12 

Week 10 5-Mar-12 11-Mar-12 Week 36 3-Sep-12 9-Sep-12 

Week 11 12-Mar-12 18-Mar-12 Week 37 10-Sep-12 16-Sep-12 

Week 12 19-Mar-12 25-Mar-12 Week 38 17-Sep-12 23-Sep-12 

Week 13 26-Mar-12 1-Apr-12 Week 39 24-Sep-12 30-Sep-12 

Week 14 2-Apr-12 8-Apr-12 Week 40 1-0ct-12 7-0ct-12 

Week 15 9-Apr-12 15-Apr-12 Week 41 8-0ct-12 14-0ct-12 

Week 16 16-Apr-12 22-Apr-12 Week 42 15-0ct-12 21-0ct-12 

Week 17 23-Apr-12 29-Apr-12 Week 43 22-0ct-12 28-0ct-12 

Week 18 30-Apr-12 6-May-12 Week 44 29-0ct-12 4-Nov-12 

Week 19 7-May-12 13-May-12 Week 45 5-Nov-12 11-Nov-12 

Week 20 14-May-12 20-May-12 Week 46 12-Nov-12 18-Nov-12 

Week 21 21-May-12 27-May-12 Week 47 19-Nov-12 25-Nov-12 

Week 22 28-May-12 3-Jun-12 Week 48 26-Nov-12 2-Dec-12 

Week 23 4-lun-12 10-Jun-12 Week 49 3-Dec-12 9-Dec-12 

Week 24 11-lun-12 17-Jun-12 Week 50 10-Dec-12 16-Dec-12 

Week 25 18-lun-12 24-lun-12 Week 51 17-Dec-12 23-Dec-12 

Week 26 25-lun-12 1-Jul-12 Week 52 24-Dec-12 30-Dec-12 

Figure B - Standard File Cover (next oagel 

ABO Supply llC I Ll20! Gr-eens cr-ossing Blvd I Suite 800! Houston TX 77067 USA 

;Jhone +-l 713 4S2 2060 1 Fax ~1 7:JJ 482 2061 

www.abosupply.com 
ABO Supply lill&m:m:u•m••t;•MJ m••·''?f'· Logistics/Warehouse Manager Job Description 

Sales Rep. INVOICE# 

Purchaser Total S(USD) 

CUSTOl'.IER RFQ # 

. 

CLIE:"<l NAiHE DESTL\'ATION COT.::-<TRY 

CUSTOi\IER PIO # FORWARDING AGENT 

CLIEl\'T CONTACT INCOTER.'I 

ABO S/0# AIR/OCEAN 

ABO QUOTE (E#) COLLECTED ON (DATE) 

DELIYERD 01'\ {DATE) 

n:pcrn. Vend HZi\IT Il\lWUC\:Jl FREIGHT VENDOR i'\Al\IE ABOP/0# DAU: Conf. 'WHSE {Yil\) CARRIER INBOLC>.'D FRGT. REF~ RECEn'ED (DATE) 

LoglstkYTf'1ue lrtfi>: Notes (or Admin~ I Pi<:kTicke!No Mode ofDdi,·erv from Vendor to ABO 

S"lesDeliWJ)'NO Will C.tl i UPS our occmlllt l Your corriet: 

DATE· 

:\IR/WR l\"o.(l) i\IR/WR No.(l) 

CARJUER; DATE 

Ol'TBOll'.'D FREIGHT: 

DAIT 

OFBOtil"<'D FREIGHT: 

REF ;if DA<E 

Ol"BOUl\"D FREIGHT: 

AiBO Su[pply llC I 1120t G1·eens Crossing Blvd I Suite 800 Houston TX 77067 USA 

Phone: H 713 482 2060 I Fa::: H 713 482 2061 

www.abosuooly.com 
ABO Sup .. p. ly "flil!!itp@ll@ati!IL(,j!i.IU'- __ Logistics/Warehouse Manager Job Description 

(SAP) PICK TICKET UPDATE AND PACKING LIST CREATION PROCESS 

Prerequisites: 

• A Pick Ticket has been produced and forwarded to the Logistics department for pick and 

packing. 

Common Documents Attached to Pick Ticket 

• At this time no e-documents has been identified 

Pick Ticket Uodate Process Steps Summarv: 

1. Via the Internal SAP email alert you can open and print the attached Pick Ticket PDF 

2. Per the provided Pick Ticket, proceed with the pick and packaging for the items listed 

3. Open the Pick Ticket form either from the internal e-mail or through the Inventory menu 

under Pick List 

4. Fill out the Pick Ticket screen form with: 

a. The correct Picked Amount in the 'Confirmed Picked' column 

b. In the Pallet I Package ID # put the same ID (i.e. 1 or 2) on each row that are packed 

in the same carton or pallet 

c. On the User Defined Field tab on the side of the Pick Ticket screen for each Package 

you identified in on the row you should enter the details for that package: 

i. The Shipping type, i.e. pallet or carton 

ii. The package dimensions 

iii. The package weight 

5. Update the Pick Ticket alert the Purchaser that items are packaged and ready for shipment. 

6. The Forward the completed Pick Ticket form (in PDF format) to the Purchaser via SAP Internal 

Mail 

a. With the Pick Ticket screen form open, click on the email icon on the tool bar 

b. Answer Yes to the message asking if you would like to attach the report to the email 

c. Once the Send Message box comes up click on Add Recipient 

d. Pick Purchaser User Name box and then click OK 

e. Pick the Internal SAP box next to Purchaser's name in the To box and click Send 

ABO Supply u .. c I ll20 l Greens o-ossing Blvd I SUite 800 I HoustOil rx 77067 USA 

,ohone: +1 713 482 2060 1 Fax· 1-1 71J 482 2061 

www.abosupply.com 
Logistics/Warehouse Manager Job Description 

LOGISTICS/WAREHOUSE MANAGER SPECIFIC RESPONSIBILITES 

(SAP) VENDOR PURCHASE ORDER GOODS RECEIPT PROCESS 

Prerequisites: 

• An ABO Vendor Purchase Order has been delivered to an ABO warehouse or Purchaser has 

given documentation related to direct shipment to Warehouse Manager for GRPO process. 

PO Goods Receiot Document/File Attachments: 

• Required - Scanned copied of ABO Receiving Doc (the PO printout with the user notes and 

confirmation of the items received) 

• Required - The shipment Vendor scanned Packing List 

• Required if provided - Freight Bill of Lading or other shipping documents provided 

• Required if provided - Certificates 

o COC - Certificate of Conformance 

o COO- Certificate of Origin 

o MTC - Material Test Certificate 

• Optional - any other shipment or damage claims related pictures or documents 

Purchase Order Goods Receipt Process StePs Summarv: 

7. Find and open the related delivered Purchase Orders in SAP and Print out to use in the item 

check in process 

8. Follow ABO standard Item review and check in process using the printed Purchase Order form 

to record the results. In the case of any discrepancies the Purchaser must be notified. 

a. Verify that the PO's Item warehouse code matches where you will be receiving the 

merchandise into. 

i. If it does not the Purchaser should be notified. If needed the Purchaser should 

update both the PO and related Sales Order warehouse code. 

b. Take Pictures of the items condition at Delivery 

c. Verify Vendor Part Numbers match the PO 

d. Verify it was a fully shipped order 

e. Verify there is no damaged items 

f. Record the Shipment's Freight carrier and tracking number information 

ABO Supply llC 1 l120J Greens Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone. +1 713 482 2060 1 Fax: H 7 13 482 2061 

www.abosuooly.com 
A .. BOSupply W"i4''"4"'"''B!m••.t.i!!.!'?f!. Logistics/Warehouse Manager Job Description 

9. Copy the Purchase Order to a Goods Receipt PO form in SAP and update with the PO delivery 

information recorded in step #2 

a. If certain lines on the PO were not Delivered then the row must be deleted from the 

Goods Receipt 

b. If a line was partially shipped the Goods Receipt line quantity to should be updated the 

true received quantity 

c. If there are any damaged items they should be received into the IOH warehouse and 

the line should updated with the appropriate Damaged code 

d. The Carrier and Tracking Number should be recorded in the Tracking Number field 

e. Add the following scanned copies of the following documents to the Attachments tab: 

i. Required - Scanned copied of ABC Receiving Doc (the PO printout with the 

user notes and confirmation of the items received) 

ii. Required -The shipment Vendor scanned Packing List 

iii. Required if provided - Freight Bill of Lading or other shipping documents 

provided 

iv. Required if provided - Certificates 

1. COC - Certificate of Conformance 

2. COO - Certificate of Origin 

3. MTC - Material Test Certificate 

10. Add the Goods Receipt PO to SAP 

a. Note: the GRPO form should automatically print out. If not it should be manually 

printed and added to other receiving paperwork that will be turned into Accounting. 

b. Open Goods Receipt and add the following Activity assigned to PO Buyer to alert them 

of the receipt: 

i. Activity: 

ii. Department: 

iii. Subject: 

iv. Assigned to: 

v. Sent By: 

vi. General Tab: 

'Other' 

'Logistics' 

'Notify Purchaser' 

{Select the Buyer listed on the PO} 

{enter your name or select it from the list} 

Tick Reminder Box 

vii. Linked Document: The Goods Receipt will automatically be linked to this 

Activity if you created the Activity from the Goods Receipt form 

11. Provide a hard copy of the Certificates, Test Report, MTR, .. to the Purchaser 

12. Provide the Receiving documents to the Accounting Department 

AIBO Sup [ply llC 1 ll201 Greens Crossing Blvd 1 Suite 800 I Houston TX 77067 USA [JJlnttOIE" 

Phone: +l 713 482 2060 1 Fax· ~1 713 482 2061. 

':JLj c . .' I ,_1 •I ~ 
AB() .s. upply ~Ui'W!l!it'I@I_I!Oj!MJ ,!,1!!.11H Logistics/Warehouse Manager Job Description 

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Activity 

Department 

Regarding 

.O,ssignad To 

Sent By 

Other 

Logistics 

PO Goods Receipt 

Kunal Mehta 

Martinez 

.., A_cth,jty Numb~r 

Cust/Vendor Code 

Cust,Nendor Name 

CustjVeRdor Contact 

CustNendor Phone 

Activity Descrip. PO 500001 Received Complete for 50 300001) 

start Time 

End Time 

Duration 

0:3/08/20"11 

08/08/2011 

15 Minutes 

~ ALERT USER 15 Minutes 

05:31 

05:46 

Priority 

Meeting Location 

0 !mdlve 

0 Closed 

¢ \IGRAING 

Gr.afnger 

Normal 

ABO Supply llC I 11201. GreellS Crossing Blvd I Suite 800 I Houston TX 77067 USA 

Phone: +1 '713 482 2060 1 Fax +1 713-1-82 2061 

www. a bosuoply. com_ 

Vendor 

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Logistics/Warehouse Manager Job Description 

Lc? Activity l-J liJ - -

Activity Other v A_ctivity Num_ber 

l;;)~partme_nt Logistics v <:;(,Js_t/V~ndpr Code ¢ VGRA!NG 

Regarding PO Goods Receipt v CuJ>t/Vendor N~me 

Assigned T•:o Kunal Meht.a v Cust./Vendor Contact 

Sent By ·Martinez CustNendor Phc<ne 

_____ Gen:er'.at L · Adtiv_itjr D~t~ij~ Linked SAP Doc & Proposal Info -------------- l 

Document Type 

Document Number 

Goods Receipt PO 

¢1000 

~ a_how Documents Related to the BP 

Previoqs Activity 

Proposal Payment Te1 

Proposal Contact 

Source Object Type 

Source Object No, 

Proposal Type 

Proposal Number 

Propos.:~! V.:~lue 

Date ABO Received RFC: 

D.ate Proposal Sent Out 

.~BQ REP for Proposal 

Prqposal Delh1er\,. Methc 

ABO Supply llC 1 ll.ZOl Greens CrossillQ Blvd. I Suite 800 i Houswn TX 77067 USA 

Phone: ~1 713 482 2060 1 fa)(: ~1 713 482 2061 

www.abosuoply.com 

Grainger 

Att'.ii~hed-Files 

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ABO Supply 

ii!ii1'R!MII$j!iPD'.t.J3E£1H _ Warehouse Personnel Job Description 

Warehouse Personnel - Main Job Tasks and Responsibilities 

***Safety First~ It is each warehouse employees' responsibility to ensure that proper attire 1 

footwear I Equipment Certifications I Policies & Procedures are obtained and or otherwise met. Safe 

behaviors and work habits are a top priority*** 

1. Directly reports to Warehouse/Logistics Manager. 

2. Responsible for shipping/receiving material at our docks, including assisting with the loading 

and unloading of trucks. 

3. Physically inspects, documents, and verifies all goods received utilizing Inventory control 

spreadsheet. 

4. Fulfills pick ticket requests initiated by Sales Dept. ensuring that orders are pulled, packed, 

verified and readied for transport accurately and in a timely fashion. 

5. Communicates and coordinates with other departments (Logistics Personnel, 

Logistics/Warehouse manager) 

6. Maintains Quantity/Quality control standards per company procedures and guidelines. 

7. Keeps a clean environment/workspace to promote safety. 

8. Assist weekly Sales I Procurement meetings as requested by Sales I Procurement Manger(s) -

refer to ABO (0:) SERVER >ABO Supply Process > Purchasing > Weekly Procurement meeting 

-or- ABO (0:) SERVER >ABO Supply Process >Sales > Weekly Sales meeting. 

ABO Supply fi...lC 1 ll20l Gr·eens Crossing Bivd. I Suite 800 I Houston TX 77067 USA 

Phone: +1 713 482 2060 I Fax: +1 713 482 2061 

www .a bosu QQJ.y_,com 

rrnnuoa-

'"1Ck I :r I 
AB() Supply .... fl£11iPI@"ti'tm.r.m,11U _ Warehouse Personnel Job Description 

SUMMARY 

A warehouse employee at ABO Supply is in charge of physically receiving and inventorying the goods, 

and creating the corresponding documents in SAP. He is also in charge of picking and packing items 

and realizing appropriate packing before the goods are shipped out of our warehouse. 

1 - RECEIVING 

Warehouse employee receives the material out our dock, unloads trucks. 

Before accepting any cargo, the warehouse employee must verify thoroughly the exterior aspect of the 

cargo and notify any damage to the carrier before signing the carrier's receipt. 

Warehouse employee checks the documentation provided with the material. Once the ongm is 

identified (ABO Purchase Order number, vendor name, etc.), he goes to the warehouse office and 

prints out of SAP a copy of the corresponding purchase order. 

Then the warehouse employee proceeds to the physical inventory of the material received. 

Points to be verified: 

Part numbers indicated on the vendor's documentation, ABO's purchase order and material 

match. 

The quantities delivered match the quantity ordered. 

The material is in good condition (not damaged) 

Any discrepancy on the above point must be documented and reported to the corresponding purchaser 

and copied to the Procurement Manager. 

If the material is received in good order, the purchase order must be marked and the corresponding 

quantity must be circled. If a shortage or average occurs, the quantity must be crossed and the exact 

quantity received must be indicated instead. 

He must also record any tracking number associated to the delivery of the goods. 

The warehouse employee has to take pictures of the material received, and then to upload them on 

the server (pictures uploaded must clearly identify the part number and integrity of the actual item, 

with a focus on this and less on the actual packaging it was received in). 

(Computer > ABO Server > ABO Supply Inventory > Material received pies > create a new folder 

name per SAP PO#) 

Once the physical inventory is done, the warehouse employee must close the container (box 1 

pallet, ... ) and mark it with ABO's Purchase Order number. 

ABO Supply ILILC 1 l120 t Greens Crossing Blvd. I Su1te 800 1 Housto11 TX 77067 USA 

Phone: +1 713 482 2060 I Fax· f-t 713 482 2061 

www.abosupply.com 
AB() Supp. ly 

BWtWifD!MIIt@\1!1@1G_II11{ Warehouse Personnel Job Description 

Then, he goes back to the warehouse office and starts "receiving" the material in SAP (Vendor 

Purchase Order Goods Receipt Process - Logistics workflow). 

All the "paper versions" of the purchase order goods receipt created must be provided at the end of 

the day to accounting (account payables) 

(The paper version of the purchase order goods receipt is composed by the print-out of the purchase 

order used for receiving the goods and any other documentation received, (ie. vendor packing list, 

vendor invoice, carrier's bill of lading, etc.) stapled together. 

2 - PICKING & PACKING 

A pick ticket has been created by a purchaser and emailed to the warehouse office for action. 

The warehouse employee prints the pick ticket and proceeds to picking and packing the goods. He 

needs to write on the pick ticket the quantity of each items picked, its location, the number of boxes 1 

pallets and indicate weight & dimensions per pallet. 

Once the cargo is properly packed; it must be marked with ABO Supply's Sales Order number (and 

purchase order(s) numbers if needed), and set aside on the appropriate aisle (packed material waiting 

for shipping documents). 

Then, the warehouse employees goes back to the warehouse office and fill-in the pick ticket in SAP 

with final weight & dimensions and send via email confirmation that the pack request has been done 

to the purchase in charge. 

The sales person associated to the purchaser will provide the warehouse employee with all the 

documentation to be put on the box. (Labels, packing list, commercial invoice, certificate(s), MSDS, 

etc.). 

The warehouse employee then will finalize the packing and move the cargo to the appropriated aisle 

(ready for shipment), and will load the material on the truck when the carrier comes to collect the 

material and have the driver sign the warehouse log. 

Finally, the warehouse notifies the sales person that the material has left our facility by providing the 

carrier's receipt. 

3 - HAZARDOUS MATERIAL PROCUEDURE 

The warehouse personnel are responsible to ensure that all Hazardous Material procedures, in regards 

to the reception of goods into the ABO Supply system, and the shipping of goods out of the ABO 

system are followed and adhered to with 100% compliance. See Purchaser Job Description for a 

detailed accounting of these procedures and best practices. 

ABO Supply llC I l1201 Greens Crossing Blvd I Suite 800 i Houstorl TX 77067 USA 

Phone: +1 713 482 2060 1 Fax· H 713 482 206L 

www.abosupoly.com 
ABO Supply ~'IW"WI~'i-!WHGUH- Warehouse Personnel Job Description 

Doc. Number 

TKA 5Z380 

Contact 

Phone 

Fax 

Em all 

Example: manuallv received purchase order 

.. 

Date 

05/08/2012 

Richard Travis Kalen 

-1"1 713 482 20-60 

tf 713 482 2061 

travls@abosupply .oom 

... 

rage 

1 I 1 

Bill To Address 

0 Klngsbridge Road 

Piscataway ,NJ 08854 

USA 

Co~1!ad : Usha Witt 

Phone · 732-885-9000 

Fax: 132-865-9555 

Ema~ : llsha.WIU@gaffney-krnese.com 

Your Ref<".rence; SQ-506084 

  PLEASE EMAIL ORDER CONFIRMATION "NO PARTIAL 

SHIPMENTS" UNLESS NOTED ** '* 

Item Cede~ H604B 

M;1nuf, NO MFG 

~ ACP50J413C :1W·4PPLUG 

Item Code: 114393 

1\!.:lnuf. APP~ETON 

Delivery condllion!• 

Ship Via 

Address OesG;ipi!on 

Payment Terros 

Yolfr Carrier 

ABO Main Warehouse 

11201 Greens Crossing Blvd., 

Suite aoo 

77067 

Houston 

Net 30 

137-20 

Subtotal 

Nat Amount 

'fatal USt:l -· 

INSTRUCTION: BEFORE SHIPPING PLEASE ENSURE rv!ATERIAL IS PROPERLY MARKED WITH PIN MATCHING OUR 

P/0 

ABO Supply, LLC 

11201 Greens Gra-!>sir~g Blvd. Sul!e. BOO 

77067 Hotmlon, TX • USA 

Phono· 

Fa~· 

ABO Supply llC 1 11201 Greens Crossing Blvd. I Suite 800 I Houston TX 77067 USA 

Phone: +1713482 20601 Fax· fl 713482 2061 

www.abosl.,l_Q_Qj_y.com 

+1-713-482-2060 

1·1-713--48-2--2[)6~ 

54B.BO 

979,28 

979.28 

979.28