[Federal Register Volume 69, Number 191 (Monday, October 4, 2004)]
[Notices]
[Pages 59279-59281]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-22230]


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OVERSEAS PRIVATE INVESTMENT CORPORATION


Privacy Act of 1974, as Amended; System of Records Notice

AGENCY: Overseas Private Investment Corporation.

ACTION: Notice to add new Privacy Act system of records.

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SUMMARY: The Overseas Private Investment Corporation (OPIC) is giving 
notice that it proposes to add a new system of records, Staff Central 
(OPIC-4), to its existing inventory of systems subject to the privacy 
Act of 1974 (5 U.S.C. 552a), as amended. This system of records 
incorporates and replaces OPIC-4, Employee Exit Forms, which OPIC is 
deleting from its inventory of systems of records. Staff Central is an 
electronic workflow and information tracking system employed in 
connection with the administration and handling of OPIC personnel. The 
system automates administrative tasks associated with the processing of 
new employees, moving personnel between offices, and processing 
employees through OPIC's employment exit procedures. Staff Central also 
transfers staff in formation to various directories and applications, 
and provides a central location for other OPIC systems to link to and 
pull information from as needed.

DATES: The new system will be effective without further notice on 
November 15, 2004, unless comments on or before the date cause a 
contrary decision.

ADDRESSES: Written comments may be addressed and mailed or hand-
delivered to Christopher Astriab, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW., Washington, DC 20527. Faxes may 
be sent to Christopher Astriab at (202) 842-8413. Submit electronic 
comments to <a href="/cdn-cgi/l/email-protection#4427253730042b342d276a232b32"><span class="__cf_email__" data-cfemail="5c3f3d2f281c332c353f723b332a">[email protected]</span></a>. If changes are made based on OPIC's review 
of comments received, a new final notice will be published.

FOR FURTHER INFORMATION CONTACT: Christopher Astriab, Overseas Private 
Investment Corporation, 1100 New York Avenue, NW., Washington, DC 
20527, telephone (202) 336-8633.

[[Page 59280]]


SUPPLEMENTARY INFORMATION: OPIC last published a comprehensive set of 
Privacy Act system notices in the Federal Register on July 9, 1999 (64 
FR 37152). OPIC published one additional system, OPIC-21, in the 
Federal Register on December 9, 1999 (64 FR 69033). OPIC is proposing 
to replace one of its existing systems of record, OPIC-4, Employee Exit 
Forms, with a new system of records, OPIC-4 Staff Central. OPIC's 
employee exit process is incorporated into Staff Central.
    Section 552a(e)(4) and (11) of Title 5, United States Code, 
provides that the public be afforded a 30-day period in which to 
comment on this addition to OPIC's existing record systems. 
Additionally, a copy of this notice has been submitted to the Chair of 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Chair of the Committee on Governmental Affairs of 
the Senate, and the Office of Management and Budget, pursuant to 5 
U.S.C. 552a(r).
    Staff Central, an electronic workflow and information tracking 
system, enables OPIC to automate the processes associated with the 
administration and handling of OPIC personnel. This includes such tasks 
as processing new employees, moving personnel between offices, and 
processing employees through OPIC's employment exit procedures. Staff 
Central also transfers staff information to various directories and 
applications, and provides a central location for other OPIC systems to 
link to and pull information from as needed. The system cross-
references, indexes, and tracks a number of administrative work 
processes in a centralized, paper-less environment. Records maintained 
in Staff Central are primarily accessed by employee name. In addition, 
records may be accessed by reference to any information entered into 
the system, including address, phone number, certification in CPR, etc.
OPIC-4

System name:
    Staff Central

Security classification:
    Sensitive But Unclassified

System location:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW., 
Washington, DC 20527.

Categories of individuals covered by the system:
    Current and former employees of the Corporation (including personal 
services contractors) and industrial contractors.

Categories of records in the system:
    (1) Security records, including records indicating level of 
building and network access, security badge number, and security 
clearance level and adjudication date; (ii) emergency contract 
information records, including home address, phone number and e-mail, 
emergency contact person information, and information on the 
individual's home computer operating system, home Internet access, and 
whether they possess first-aid or CPR certification; and (iii) employee 
exit process records, including signatures and date stamps reflecting 
whether department employees have been debriefed on the government's 
classified information program, the Corporation's security program, and 
the Corporation's records policies and procedures; have been advised if 
and fully understand provisions on post employment conflicts of 
interest; and certifying that all required clearances for release of 
the employee's final pay check have been obtained. Authority for 
maintenance of the system: General authority for agency records 
management is provided by 5 U.S.C. 301, Departmental Regulations, and 
44 U.S.C. 3101, Records Management by Agency Heads. Additional 
authority to maintain security records is provided by 5 U.S.C. 3301, 
Examination, Selection and Placement, E.O. 10450, Clearance for Federal 
Employment, April 17, 1953, as amended; E.O. 12968, Access to 
Classified Information, August 4, 1995. Additional authority to 
maintain emergency contact information records is provided by Federal 
Preparedness Circular 65, Federal Executive Branch Continuity of 
Operations (COOP), July 26, 1999; E.O. 12656, Assignment of Emergency 
Preparedness Responsibilities, November 18, 1988, as amended; and 
Presidential Decision Directive 67, Enduring Constitutional Government 
and Continuity of Government Operations, October 21, 1998. Additional 
authority to maintain employee exit process records is provided by E.O. 
12958, Classified National Security Information, April 17, 1995; 32 CFR 
2003.20, Classified Information Non-Disclosure Agreement: SF-312; 5 CFR 
part 2637, Regulations Concerning Post Employment Conflicts of 
Interest; and Pub. L. l104-134, Debt Collection Improvement Act of 
1996.

Purpose(s):
    These records are used (i) as an easy-reference record to determine 
the suitability and/or eligibility of employees and contractors for 
access to facilities, information systems, and classified information; 
(iii) to account for and/or communicate with employees and contractors 
or their designees in the event of an emergency or disaster; (iii) to 
process existing employees and contractors when their tenure with OPIC 
ends; and (iv) to maintain a record of all debriefings and completed 
exit procedures for former employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses.
    Security records are used (i) by OPIC human resources and security 
managers to check the status, level, and date received of security 
clearances, and (ii) by OPIC departmental security officers to confirm 
that employees who require access to classified information have the 
appropriate level of security clearance. Emergency contact information 
records are used (i) by OPIC human resources and security managers to 
notify an employee's designee of an emergency that affects the employee 
or to account for an employee's whereabouts, especially in the event of 
a disaster; (ii) by OPIC human resources managers to communicate with 
an employee's designee regarding survivor benefits or other benefits or 
employment information in the event an employee becomes incapacitated 
or dies; and (iii) by OPIC security managers for emergency management 
or continuity of operations purposes. Employee exist process records 
are used by OPIC agency managers (i) to verify that all departing 
employees have completed the checkout process and returned government 
property to OPIC, (ii) to ensure the security of OPIC-related 
information, (iii) to ensure that employees are briefed concerning 
post-employment restrictions; and (iv) to certify that all required 
clearances for release of the employee's final pay check have been 
obtained.
    OPIC may disclose information contained in a record in this system 
of records under the routine uses listed in this notice without the 
consent of the individual if the disclosure is compatible with the 
purposes for which the record was collected. Disclosures may be made:
    (i) In the event that information in this system of records 
indicates, either on its face or in connection with other information, 
a violation or potential violation of any applicable statute, 
regulation, or order of a competent authority, OPIC may disclose the 
relevant records to the appropriate agency, whether Federal, State, or 
local, charged with the responsibility of

[[Page 59281]]

investigating or prosecuting that violation and/or charged with 
enforcing or implementing the statute, executive order, rule, 
regulation, or order issued pursuant thereto.
    (ii) In a proceeding before a court or adjudicative body before 
which OPIC is authorized to appear when any of the following is a party 
to litigation or has an interest in litigation and information in this 
system is determined by OPIC to be arguably relevant to the litigation: 
OPIC; any OPIC employee in his or her official capacity, or in his or 
her individual capacity where the Department of Justice agrees to 
represent the employee; or the United States where OPIC determines that 
the litigation is likely to affect it.
    (iii) To a court, a magistrate, administrative tribunal, or other 
adjudicatory body in the course of presenting evidence or argument, 
including disclosure to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, or in 
connection with criminal law proceedings.
    (iv) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of 
and at the written request of the individual who is the subject of the 
record.
    (v) To another Federal agency or other public authority, in 
connection with the hiring or retention of an employee or other 
personnel action, the issuance of a security clearance, the reporting 
of an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
record is relevant and necessary to the receiving entity's decision on 
the matter.
    (vi) To the National Archives and Records Administration and to the 
General Services Administration in records management inspections 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (vii) To the employees of entities with which OPIC contracts for 
the purposes of performing any function that requires disclosure of 
records in this system. Before entering into such a contract, OPIC 
shall require the contractor to maintain Privacy Act safeguards as 
required under 5 U.S.C. 552a(m) with respect to the records in the 
system.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for restoring, retrieving, accessing, retaining, 
and disposing of records in the system
Storage:
    Records are stored electronically on OPIC's computer network or on 
backup media such as tape and/or CD-ROM. Copies of records may be 
stored in hard copy format in file folders in secure file cabinets 
accessible only by authorized individuals either onsite at OPIC or at 
approved offsite locations.

Retrievability:
    Records are retrieved by the names of the individuals covered by 
the system and may be searched and indexed by any field within the 
record.

Safeguards:
    Access to and use of each of the records in the system are limited 
to persons whose official duties require such access. Information 
contained in the system is safeguarded and protected through physical 
and system-based safeguards, including system access controls. 
Retention and disposal: Records related to post-employment conflict of 
interest debriefings are retained for six years following separation 
from employment. All other records are retained for two years following 
separation from employment or contractual relationship with OPIC. All 
records are destroyed pursuant to existing General Records Schedules 
and OPIC records disposition schedules.

System manager(s) and address:
    Director of Operations, Overseas Private Investment Corporation, 
1100 New York Avenue, NW., Washington, DC 20527.

Notification procedure:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

Record access procedures:
    Same as notification procedure.

Contesting record procedures:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

Record source categories:
    Federal agencies conducting background investigations under 
agreements with OPIC or under agreements with contracting agencies with 
whom OPIC has a contractual relationship; individuals on whom the 
records are maintained; and OPIC staff involved in the employee exit 
process.

Exemptions claimed for the system:
    None.

    Dated: September 29, 2004.
Connie M. Downs,
Corporate Secretary, Department of Legal Affairs.
[FR Doc. 04-22230 Filed 10-1-04; 8:45 am]
BILLING CODE 3210-01-M


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