790 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

DEPARTMENT OF DEFENSE

Department of the Army 

Privacy Act of 1974; System of 

Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of 

records. 

SUMMARY: The Department of the Army 

is proposing to amend 30 systems of 

records notices in its existing inventory 

of records systems subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended. 

The administrative amendments being 

made to the notices reflect the 

Department of the Army’s General Order 

No. 7, whereby the ‘U.S. Total Army 

Personnel Command of Alexandria, 

VA.’ and the ‘U.S. Army Reserve 

Personnel Command of St Louis, MO.’ 

were inactivated, and replaced with the 

‘U.S. Army Human Resources 

Command’. General Order No. 7 became 

effective October 2, 2003.

DATES: This proposed action will be 

effective without further notice on 

February 4, 2004, unless comments are 

received which result in a contrary 

determination.

ADDRESSES: Department of the Army, 

Freedom of Information/ Privacy Act 

Office, U.S. Army Records Management 

and Declassification Agency, Attn: 

AHRC–PDD–FP, 7798 Cissna Road, 

Suite 205, Springfield, VA 22153–3166.

FOR FURTHER INFORMATION CONTACT: Ms. 

Janice Thornton at (703) 806–7137/DSN 

656–7137.

SUPPLEMENTARY INFORMATION: The 

Department of the Army systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the records 

system being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report.

Dated: December 24, 2003. 

L.M. Bynum, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense.

A0001 TAPC–ARI 

SYSTEM NAME: 

Professional Staff Information File 

(October 18, 1999, 64 FR 56196). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0001 

AHRC–ARI’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete from entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Delete ‘ATTN: TAPC–ARI–ASZ’ from 

entry.

* * * * *

A0001 AHRC–ARI 

SYSTEM NAME: 

Professional Staff Information File. 

PRIVACY ACT SYSTEM LOCATION: 

Headquarters, U.S. Army Research 

Institute for the Behavioral and Social 

Sciences, 5001 Eisenhower Avenue, 

Alexandria, VA 22333–5600. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Department of the Army civilian 

psychologists, engineers, economists, 

sociologists, and other professional staff 

members employed by the Army 

Research Institute who voluntarily 

supply information for release and 

military officers assigned to the Army 

Research Institute who voluntarily 

provide information for release. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Files contain names of individuals 

and their curricula vitae, including data 

and information on the qualifications, 

expertise, experience and interests of 

the professional staff of the Army 

Research Institute. Data include name, 

grade or rank, Institute assignment, 

education, prior professional 

experience, professional activities and 

development, lists of awards and 

recognition, extra-government 

professional activities and significant 

professional publications. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army. 

PURPOSE(S): 

To establish and maintain a 

professional staff directory which is 

used to consider staff members with 

special expertise for special duty 

assignments and to produce evidence of 

professional staff qualifications during 

Institute peer reviews and similar 

independent evaluations. 

Records are also used as basis for 

summary statistical reports concerning 

professional qualifications. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is stored on a personal 

computer. 

RETRIEVABILITY: 

Information is retrieved by the 

surname of professional person. 

Categorical data is retrieved by 

keyword. 

SAFEGUARDS: 

Records are accessible only to 

designated individuals having official 

need-to-know in the performance of 

assigned duties. 

RETENTION AND DISPOSAL: 

Information will be maintained 

during the tenure of the person and 

deleted upon permanent departure from 

the Institute. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, U.S. Army Research Institute 

for the Behavioral and Social Sciences, 

5001 Eisenhower Avenue, Alexandria, 

VA 22333–5600. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Director, 

U.S. Army Research Institute for the 

Behavioral and Social Sciences, 5001 

Eisenhower Avenue, Alexandria, VA 

22333–5600. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Director, U.S. Army 

Research Institute for the Behavioral 

and Social Sciences, 5001 Eisenhower 

Avenue, Alexandria, VA 22333–5600. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 791

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Individuals employed by or assigned 

to the Army Research Institute who 

voluntarily submit requested 

information. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0001b TAPC 

SYSTEM NAME: 

Unit Administrative Military 

Personnel Records (February 22, 1993, 

58 FR 10002). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A001b 

AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Replace ‘5 U.S.C. 301, Departmental 

Regulations’ with ‘10 U.S.C. 3013, 

Secretary of the Army.’

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0001b AHRC 

SYSTEM NAME: 

Unit Administrative Military 

Personnel Records. 

SYSTEM LOCATION: 

Headquarters, Department of the 

Army Staff, major commands, field 

operating agencies, installations and 

activities performing unit level 

administration for military personnel, 

whether active, inactive (reservist 

MOEDES) and including the National 

Guard. Official mailing addresses are 

published as an appendix to the Army’s 

compilation of systems of records 

notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Military personnel (And in some 

instances, their dependents) at the local 

supervisory level (i.e., battalion PAC/S1, 

company, platoon/squad, or comparable 

office size) when the individual’s 

Military Personnel Records Jacket 

(MPRJ) or other personnel records are 

maintained elsewhere. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records/documents of a temporary 

nature which are needed in the day-today administration/supervision of the 

individual. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To provide supervisors/unit 

commanders a ready source of 

information for day-to-day operations 

and administrative determinations 

pertaining to assigned/attached 

personnel. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records, index-cards, 

microfiche, magnetic tape/disk. 

RETRIEVABILITY: 

By individual’s surname or Social 

Security Number. 

SAFEGUARDS: 

Information is stored in locked rooms/

buildings with access restricted to 

individuals whose duties require a 

need-to-know. Where information exists 

on word processing disk/diskettes/tapes 

or in automated media, the 

administrative, physical, and technical 

requirements of Army Regulation 380–

19, Information Systems Security, are 

assured to preclude improper use or 

inadvertent disclosure. 

RETENTION AND DISPOSAL: 

Records are destroyed not later than 1 

year after departure of the individual. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to their 

immediate supervisor. 

Individual should provide the full 

name, Social Security Number, and 

particulars which facilitate locating the 

record. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the custodian of the record 

at the location to which assigned/

attached. 

Individual should provide the full 

name, Social Security Number, and 

particulars which facilitate locating the 

record. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

Copy of documents in individual’s 

Official Military Personnel File, Military 

Personnel Records Jacket, Career 

Management Information File, 

individual’s supervisor, other Army 

records and reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0015–34 ARPC 

SYSTEM NAME: 

Army Civilian/Military Service 

Review Board (June 14, 2001, 66 FR 

32336). 

CHANGES: 

SYSTEM IDENTIFIER:

Delete entry and replace with ‘A0015–

34 AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Army Reserve Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0015–34 AHRC 

SYSTEM NAME: 

Army Civilian/Military Service 

Review Board. 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 1 Reserve Way, St. Louis, 

MO 63132–5200. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Civilians or contractual personnel (or 

their survivors) who were members of a 

group certified to have performed active 

military service with the Armed Forces 

of the United States. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Application of individuals for 

recognition of service, evidence that 

792 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

supports claim of membership in an 

approved group, name, address, date of 

birth, social security number, action of 

the Army Civilian/Military Service 

Review Board, Certificate of Release or 

Discharge from Active Duty, Honorable 

Discharge Certificate, General Discharge 

Certificate, and/or Report of Casualty as 

appropriate, and similar relevant 

documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

38 U.S.C. 106, Certain service deemed to 

be active service; Pub. L. 105–368, 

Veterans Benefits Enhancement Act of 

1998; Pub. L. 95–202, GI Bill 

Improvement Act; DoD Directive 

1000.20, Active Duty Service 

Determinations for Civilian or 

Contractual Groups; Army Regulation 

15–34 Department of the Army 

Individual Service Review Board; and 

E.O. 9397 (SSN). 

PURPOSE(S): 

To determine whether individual 

applicants were members of civilian or 

contractual groups approved as having 

rendered service to the Army and whose 

service constitutes active military 

service, and to issue appropriate 

discharge or casualty documents, 

including applicable pay and equivalent 

rank or grade. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Copy of Certificate of Release or 

Discharge from Active Duty is furnished 

to the Department of Veterans Affairs for 

benefit entitlements. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Papers stored in file folders. 

RETRIEVABILITY: 

By applicant’s surname. 

SAFEGUARDS: 

Information is accessible only to 

designated persons having official need 

therefore in the performance of their 

duties. During non-duty hours, guards 

assure that records areas are secured. 

RETENTION AND DISPOSAL: 

Control cards are permanent; 

maintain in current file area for 20 years 

then offer to National Archives and 

Records Administration, 700 

Pennsylvania Avenue, NW., 

Washington, DC 20408. Approved 

requests result in the creation of an 

Official Military Personnel File, 

containing Certificate of Release or 

Discharge from Active Duty, Honorable 

Discharge Certificate, General Discharge 

Certificate, and/or Report of Casualty as 

appropriate, which is retired 

permanently, to National Personnel 

Records Center, 9700 Page Avenue, St. 

Louis, MO 63132–5100. Documentation 

relating to disapproved requests are 

maintained for 2 years then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 1 Reserve Way, St. 

Louis, MO 63132–5200. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, 1 Reserve Way, St. 

Louis, MO 63132–5200. 

For verification purposes, individual 

should provide the full name at the time 

of the recognized military service, date 

and place of birth, details concerning 

affiliation with group certified to have 

performed active duty with the Army, 

and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, 1 Reserve 

Way, St. Louis, MO 63132–5200.

For verification purposes, individual 

should provide the full name at the time 

of the recognized military service, date 

and place of birth, details concerning 

affiliation with group certified to have 

performed active duty with the Army, 

and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, contesting contents, and 

appealing initial agency determinations 

are published in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0025–55 TAPC 

SYSTEM NAME: 

Freedom of Information Act Program 

Files (May 9, 2003, 68 FR 24954). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0025–

55 AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Add to entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

A0025–55 AHRC 

SYSTEM NAME: 

Freedom of Information Act Program 

Files. 

SYSTEM LOCATION: 

Headquarters, Department of the 

Army, staff and field operating agencies, 

major commands, installations and 

activities receiving requests to access 

records pursuant to the Freedom of 

Information Act or to declassify 

documents pursuant to E.O. 12958, 

National Classified Security 

Information, as amended. Official 

mailing addresses are published as an 

appendix to the Army’s compilation of 

record system notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Any individual who requests an Army 

record under the Freedom of 

Information Act, or requests mandatory 

review of a classified document 

pursuant to E.O. 12958, National 

Classified Security Information, as 

amended. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s request, related papers, 

correspondence between office of 

receipt and records custodians, Army 

staff offices and other government 

agencies; retained copies of classified or 

other exempt materials; and other 

selective documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552, Freedom of Information 

Act, as amended by Pub. L. 93–502; 5 

U.S.C. 301, Departmental Regulations, 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 25–55, The 

Department of the Army Freedom of 

Information Act Program; and E.O. 

12958, National Classified Security 

Information, as amended. 

PURPOSE(S): 

To control administrative processing 

of requests for information either 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 793

pursuant to the Freedom of Information 

Act or to E.O. 12958, National Classified 

Security Information, as amended, 

including appeals from denials. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By requester’s surname. 

SAFEGUARDS: 

All records are maintained in areas 

accessible only to authorized personnel 

who have official need in the 

performance of their assigned duties. 

Automated records are further protected 

by assignment of users identification 

and password to protect the system from 

unauthorized access. User identification 

and passwords are changed at random 

times. 

RETENTION AND DISPOSAL: 

Records reflecting granted requests 

are destroyed after 2 years. When 

requests have been denied, records are 

retained for 6 years; and if appealed, 

records are retained 6 years after final 

denial by the Army or 3 years after final 

adjudication by the courts, whichever is 

later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, U.S. Army Records 

Management and Declassification 

Agency, Freedom of Information/

Privacy Acts Division, 7798 Cissna 

Road, Springfield, VA 22153–3166. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the Director, 

U.S. Army Records Management and 

Declassification Agency, Freedom of 

Information/Privacy Acts Division, 7798 

Cissna Road, Springfield, VA 22153–

3166. 

For verification purposes, individual 

should provide enough information to 

permit locating the record. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Director, U.S. Army 

Records Management and 

Declassification Agency, Freedom of 

Information/Privacy Acts Division, 7798 

Cissna Road, Springfield, VA 22153–

3166. 

For verification purposes, individual 

should provide enough information to 

permit locating the record. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, Army 

organizations, Department of Defense 

components, and other federal, state, 

and local government agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of a FOIA action, 

exempt materials from ‘other’ systems of 

records may in turn become part of the 

case records in this system. To the 

extent that copies of exempt records 

from those ‘other’ systems of records are 

entered into this FOIA case record, the 

Department of the Army hereby claims 

the same exemptions for the records 

from those ‘other’ systems that are 

entered into this system, as claimed for 

the original primary systems of records 

of which they are a part. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c) and (e) and published in 32 

CFR part 505. For additional 

information contact the system manager. 

A0065 TAPC 

SYSTEM NAME: 

Postal and Mail Service System (April 

28, 1999, 64 FR 22839).

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0065 

AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Army Reserve Personnel 

Command’ with ‘U.S. Army Human 

Resources Command‘‘.

* * * * *

A0065 AHRC 

SYSTEM NAME: 

Postal and Mail Service System. 

SYSTEM LOCATION: 

Postal facilities at Army headquarters 

offices, commands, and installations. 

Official mailing addresses are published 

as an appendix to the Army’s 

compilation of systems of records 

notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons designated as postal clerks; 

military and civilian personnel 

assigned/attached to Army installations 

who require mail handling service. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Designating Army postal clerks/

NCO’s/supervisors/orderlies (DD Form 

285); locator cards (DA Form 3955) 

comprising a directory of individuals 

assigned, en route, and/or departing 

given installation, showing individual’s 

full name, grade, current mailing 

address, date of assignment/detachment, 

and Social Security Number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

DoD 4525.6–M, DoD Postal Manual; and 

E.O. 9397 (SSN). 

PURPOSE(S): 

To designate persons authorized to 

perform Army postal functions; to 

maintain current addresses of persons 

arriving/departing units for the purpose 

of handling personal mail. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Information may be disclosed to the 

U.S. Postal Service. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records, microfiche and 

electronic storage media. 

RETRIEVABILITY: 

By individual’s surname and/or 

Social Security Number. 

794 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

SAFEGUARDS: 

Records are located in secured 

buildings, accessible only to designated 

persons having an official need for the 

information. Electronic information is 

password controlled. 

RETENTION AND DISPOSAL: 

Documents designating postal 

personnel are destroyed two years from 

the termination/revocation date of 

designation. Directory locator cards (DA 

Form 3955) are retained for 12 months 

after member’s departure from unit and 

then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PDO–IP, Army Postal Officer, 200 

Stovall Street, Alexandria, VA 22332–

0474. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Installation Postal Director at the unit 

where assigned or employed. 

Individual should provide the full 

name, Social Security Number, current 

address, and signature to assist in 

locating the records. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Installation Postal 

Director at the unit where assigned or 

employed. 

Individual should provide the full 

name, Social Security Number, current 

address, and signature to assist in 

locating the records. Personal visits may 

be made; individual must furnish proof 

of identity. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, unit 

commanders and Army postal officers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0210–190 TAPC 

SYSTEM NAME: 

Individual Gravesite Interment Files 

(April 12, 1999, 64 FR 17640). 

CHANGES:

* * * * *

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0210–

190 AHRC’.

* * * * *

SYSTEM LOCATION: 

Replace ‘U.S. Army Reserve Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’, and change office 

symbol to ‘AHRC–PED–A’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Army Reserve Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’, and change office 

symbol to ‘AHRC–PED–A’.

* * * * *

A0210–190 AHRC 

SYSTEM NAME: 

Individual Gravesite Interment Files. 

SYSTEM LOCATION: 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PED–A, 2461 Eisenhower Avenue, 

Alexandria, VA 22331–0482 for Army 

post cemeteries and at Army 

installations. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active and former Armed Forces 

personnel and their dependents who are 

or will be interred in grave plots in 

Army post cemeteries or who reserved 

grave plots prior to 1975. 

CATEGORIES OF RECORDS IN THE SYSTEM:

Gravesite record of interment (DA 

Forms 2122 and 2123); reservations 

prior to 1961; deceased individuals’

name, address, date of birth, date of 

death, and section of grave reserved or 

interred in, military service, or 

dependent name and the relationship to 

service member. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army. 

PURPOSE(S): 

To maintain records of individuals 

interred in Army post cemeteries; to 

conduct periodic surveys to determine 

validity of reservations; and to respond 

to inquiries. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the Department of Veteran Affairs 

for the purposes of issuing a government 

headstone. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders. 

RETRIEVABILITY: 

By individual’s surname. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to authorized personnel 

having official need therefore in the 

performance of their duties. Records are 

kept in secure office areas in a secure 

building. 

RETENTION AND DISPOSAL: 

Permanent. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PED–A, 2461 Eisenhower Avenue, 

Alexandria, VA 23321–0482 for Army 

post cemeteries. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this records system 

should address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PED–A, 2461 Eisenhower Avenue, 

Alexandria, VA 23321–0482. 

Individual should provide full name 

of veteran, or deceased individual’s 

name and sufficient details to permit 

locating pertinent records and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, ATTN: 

AHRC–PED–A, 2461 Eisenhower 

Avenue, Alexandria, VA 23321–0482. 

Individual should provide full name 

of veteran, or deceased individual’s 

name and sufficient details to permit 

locating pertinent records and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, contesting contents, and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 795

RECORD SOURCE CATEGORIES: 

From the individual, his/her 

representative or next-of-kin; Army 

records and reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0340–21 TAPC

SYSTEM NAME: 

Privacy Case Files (May 9, 2003, 68 

FR 24954). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0340–

21 AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Add to entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘Office’ with ‘Division’.

* * * * *

A0340–21 AHRC 

SYSTEM NAME: 

Privacy Case Files. 

SYSTEM LOCATION: 

These records exist at Headquarters, 

Department of the Army, staff and field 

operating agencies, major commands, 

installations and activities receiving 

Privacy Act requests. Official mailing 

addresses are published as an appendix 

to the Army’s compilation of systems of 

records notices. 

Records also exist in offices of Access 

and Amendment Refusal Authorities 

when an individual’s request to access 

and/or amend his/her record is denied. 

Upon appeal of that denial, record is 

maintained by the Department of the 

Army Privacy Review Board. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who request information 

concerning themselves which is in the 

custody of the Department of the Army 

or who request access to or amendment 

of such records in accordance with the 

Privacy Act of 1974, as amended. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Documents notifying requesters of the 

existence of records on them, providing 

or denying access to or amendment of 

records, acting on appeals or denials to 

provide access or amend records, and 

providing or developing information for 

use in litigation; Department of the 

Army Privacy Review Board minutes 

and actions; copies of the requested and 

amended or unamended records; 

statements of disagreement; and other 

related documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552a, the Privacy Act of 

1974, as amended; 5 U.S.C. 301, 

Departmental Regulations, 10 U.S.C. 

3013, Secretary of the Army; and Army 

Regulation 340–21, The Army Privacy 

Program. 

PURPOSE(S): 

To process and coordinate individual 

requests for access and amendment of 

personal records; to process appeals on 

denials of requests for access or 

amendment to personal records by the 

data subject against agency rulings; and 

to ensure timely response to requesters. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and on 

electronic storage media.

RETRIEVABILITY: 

By name of requester on whom the 

records pertain. 

SAFEGUARDS: 

Records are accessed by custodian of 

the record system and by persons 

responsible for servicing the record 

system in performance of their official 

duties. Records are stored in locked 

cabinets or rooms. 

RETENTION AND DISPOSAL: 

Approved requests, denials that were 

not appealed, denials fully overruled by 

appellate authorities and appeals 

adjudicated fully in favor of requester 

are destroyed after 4 years. Appeals 

denied in full or in part are destroyed 

after 10 years, provided legal 

proceedings are completed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, U.S. Army Records 

Management and Declassification 

Agency, ATTN: Freedom of 

Information/Privacy Act Division, 7798 

Cissna Road, Springfield, VA 22153–

3166. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the U.S. 

Army Records Management and 

Declassification Agency, Freedom of 

Information/Privacy Act Division, 7798 

Cissna Road, Springfield, VA 22153–

3166. 

For verification purposes, individual 

should provide full name, date and 

place of birth, current address and other 

personal information necessary to locate 

the record. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the office that processed the 

initial inquiry, access request, or 

amendment request. Individual may 

obtain assistance from the U.S. Army 

Records Management and 

Declassification Agency, Freedom of 

Information/Privacy Act Division, 7798 

Cissna Road, Springfield, VA 22153–

3166. 

For verification purposes, individual 

should provide full name, date and 

place of birth, current address and other 

personal information necessary to locate 

the record. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, Army 

organizations, Department of Defense 

components, and other Federal, state, 

and local government agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of a Privacy Act 

(PA) action, exempt materials from 

‘‘other’’ systems of records may become 

part of the case records in this system 

of records. To the extent that copies of 

exempt records from those ‘‘other’’

systems of records are entered into these 

PA case records, the Department of the 

Army hereby claims the same 

exemptions for the records as they have 

in the original primary systems of 

records which they are a part. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2), 

and (3), (c) and (e) published in 32 CFR 

796 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

part 505. For additional information 

contact the system manager. 

A0600–8 ARPC 

SYSTEM NAME: 

Individual Ready, Standby, and 

Retired Reserve Personnel Information 

System (December 23, 1997, 62 FR 

67055). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8 AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete from entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

SYSTEM LOCATION: 

Replace ‘U.S. Army Reserve Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8 AHRC 

SYSTEM NAME: 

Individual Ready, Standby, and 

Retired Reserve Personnel Information 

System (December 23, 1997, 62 FR 

67055). 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 9700 Page Boulevard, St. 

Louis, MO 63132–5200. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the U.S. Army Reserve 

and assigned to a Reserve unit and not 

serving on extended active duty in an 

entitled reserve status. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personal and military status and 

qualifications data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To maintain personnel data on 

members assigned to individual ready, 

standby, and retired Army Reserves; to 

select and order individuals to military 

active duty training, to identify 

personnel for promotion; to determine 

those not qualified for retention in the 

reserve forces; to issue annual statement 

of retirement credits; to select qualified 

members for potential assignment to 

active Army units and reserve 

component units in the event of 

mobilization. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Computer magnetic tapes and discs. 

RETRIEVABILITY: 

By Social Security Number. 

SAFEGUARDS: 

Records are located in secured 

building; access requires an ID badge 

and is limited to individuals having 

official need therefore. 

RETENTION AND DISPOSAL: 

Records are maintained for 7 months 

after individual completes statutory or 

contractual reserve commitment. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

IMG–F, 9700 Page Boulevard, St. Louis, 

MO 63132–5200. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

IMG–F, 9700 Page Boulevard, St. Louis, 

MO 63132–5200.

For verification purposes, individual 

should provide full name, Social 

Security Number, current address and 

telephone number, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, ATTN: 

AHRC–IMG–F, 9700 Page Boulevard, St. 

Louis, MO 63132–5200. 

For verification purposes, individual 

should provide full name, Social 

Security Number, current address and 

telephone number, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the Official Military Personnel 

File and the Military Personnel Records 

Jacket. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–1a TAPC 

SYSTEM NAME: 

Emergency Data Files (February 22, 

1993, 58 FR 10002). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–1a AHRC’.

* * * * *

SYSTEM LOCATION: 

Replace ‘U.S. Army Reserve Personnel 

Command with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–1a AHRC 

SYSTEM NAME: 

Emergency Data Files. 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, Alexandria, VA 22332–0400. 

Copy of Record of Emergency Data (DD 

Form 93) exists in soldier’s field 

Military Personnel Records Jacket 

(MPRJ). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All military personnel on active duty. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

File contains DD Form 93, Record of 

Emergency Data. Document reflects the 

service member’s name; Social Security 

Number; spouse and children’s names 

and current address; persons to be and 

not to be notified in the event of death 

or injury; information on wills, 

insurance, and other such information; 

and designation of beneficiaries for 

certain benefits. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To document names and addresses of 

person(s) to be notified in emergency 

situations; to determine lawful 

disposition of service member’s pay and 

allowances when that member is 

missing, captured, or becomes a 

casualty. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 797

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Machine processed card in vertical 

file; paper copy in MPRJ. 

RETRIEVABILITY: 

Card is retrieved by Social Security 

Number; paper copy in MPRJ is 

retrieved by soldier’s surname. 

SAFEGUARDS: 

Building employs security guards; the 

office in which record is located is in 

operation 24 hours a day, 7 days a week. 

Records are accessible only to 

authorized personnel. 

RETENTION AND DISPOSAL: 

The Emergency Data Card is retained 

until individual separates from the 

Army; then destroyed. Copy in the 

MPRJ is retired with the MPRJ. If 

individual dies, the form becomes part 

of the casualty case file which is retired 

upon completion to the National 

Personnel Records Center (Military), St. 

Louis, MO 63132–5200. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PEC, Alexandria, VA 22332–0400. 

Individual should provide the full 

name and other information that can be 

verified from the file. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, ATTN: 

AHRC–PEC, Alexandria, VA 22332–

0400. 

Individual should provide the full 

name and other information that can be 

verified from the file. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for contesting 

contents and appealing initial agency 

determinations are contained in Army 

Regulation 340–21; 32 CFR part 505; or 

may be obtained from the system 

manager. 

RECORD SOURCE CATEGORIES: 

Service member. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–1b TAPC 

SYSTEM NAME: 

Line of Duty Investigations (April 4, 

2003, 68 FR 16484). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–1b AHRC’.

* * * * *

SYSTEM LOCATION:

Replace ‘U.S. Army Reserve Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–1b AHRC 

SYSTEM NAME: 

Line of Duty Investigations. 

SYSTEM LOCATION: 

Personnel Plans and Actions Branch, 

Personnel Service Center at Army 

Installations; Army Enlisted Records 

and Evaluation Center, Fort Benjamin 

Harrison, IN 46249–0601; U.S. Army 

Human Resources Command, 

Alexandria, VA 22332–0400; U.S. Army 

Human Resources Command, 9700 Page 

Avenue, St. Louis, MO 63132–5200; 

National Personnel Records Center 

(Military), 9700 Page Avenue, St. Louis, 

MO 63132–5200; National Guard 

Bureau, 5109 Leesburg Pike, Falls 

Church, VA 22041–3258; and Regional 

Support Centers for U.S. Army Reserve. 

Official mailing addresses are published 

as an appendix to the Army’s 

compilation of record systems notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty, Reserve and National 

Guard members who have been injured, 

diseased or deceased and who are in a 

duty status. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Statement of Medical Examination 

and Duty Status; Report of InvestigationLine of Duty and Misconduct Status; 

approval/disapproval authority 

memoranda, and other relevant 

supporting documents such as military 

police reports, accident reports, witness 

statements, and appointment 

instruments, and action on appeals. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 972, Members: Effect of time 

lost; 10 U.S.C. 1204, Members, on 

Active Duty for 30 days or less or on 

inactive duty training: retirement; 10 

U.S.C. 1207, Disability from intentional 

misconduct of willful neglect: 

separation; 10 U.S.C. 3013, Secretary of 

the Army; 37 U.S.C. 802, Forfeiture of 

pay during absence from duty due to 

disease from intemperate use of alcohol 

or drugs; Army Regulation 600–8–1, 

Army Casualty Operation/Assistance/

Insurance; and E.O. 9397 (SSN). 

PURPOSE(S): 

To review facts and circumstances of 

service member’s death, injury or 

disease and render decisions having the 

effect of approving/denying certain 

military benefits, pay and allowances. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Information may be provided to the 

Department of Veterans Affairs for the 

purpose of determining the service 

member’s entitlement to benefits. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system.

Note: This system of records contains 

individually identifiable health information. 

The DoD Health Information Privacy 

Regulation (DoD 6025.18–R) issued pursuant 

to the Health Insurance Portability and 

Accountability Act of 1996, applies to most 

such health information. DoD 6025.18–R may 

place additional procedural requirements on 

the uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974 or mentioned in this system of records 

notice.

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders, 

microfiche and electronic storage media. 

RETRIEVABILITY: 

By Social Security number and by 

service member’s surname. 

798 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

SAFEGUARDS:

Paper records in file folders are 

maintained in file cabinets accessible 

only to authorized personnel in the 

performance of their duties. Electronic 

storage media accessible to authorized 

personnel with password capability. 

RETENTION AND DISPOSAL: 

Documents related to determining 

line of duty status and incident 

investigation concerning individual 

Army members are maintained for 5 

years then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

Commander, U.S. Army Enlisted 

Records and Evaluation Center, Fort 

Benjamin Harrison, IN 46249–0601 (For 

enlisted personnel on active duty); 

Commander, U.S. Army Human 

Resources Command, Alexandria, VA 

22332–0400 (For officers on active 

duty); Commander, U.S. Army Human 

Resources Command, 9700 Page 

Avenue, St. Louis, MO 63132–5200 (For 

Army reserve personnel); National 

Personnel Records Center (Military), 

9700 Page Avenue, St. Louis, MO 

63132–5200 (For separated enlisted and 

officer personnel); National Guard 

Bureau, 5109 Leesburg Pike, Falls 

Church, VA 22041–3258 (For full-time 

National Guard Duty under 32 U.S.C., 

those in federalized status, or those 

attending active Army service school). 

Individuals should provide the full 

name, Social Security Number, present 

address, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Commander, U.S. Army 

Enlisted Records and Evaluation Center, 

Fort Benjamin Harrison, IN 46249–0601 

(For enlisted personnel on active duty); 

Commander, U.S. Army Human 

Resources Command, Alexandria, VA 

22332–0400 (For officers on active 

duty); Commander, U.S. Army Human 

Resources Command, 9700 Page 

Avenue, St. Louis, MO 63132–5200 (For 

Army reserve personnel); National 

Personnel Records Center (Military), 

9700 Page Avenue, St. Louis, MO 

63132–5200 (For separated enlisted and 

officer personnel); National Guard 

Bureau, 5109 Leesburg Pike, Falls 

Church, VA 22041–3258 (For full-time 

National Guard Duty under 32 U.S.C., 

those in federalized status, or those 

attending active Army service school). 

Individuals should provide the full 

name, Social Security Number, present 

address, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

Appeals of determinations by 

authority of the Secretary of the Army 

are governed by AR 600–8–1, Army 

Casualty and Memorial Affairs and Line 

of Duty Investigations; collateral review 

of decided cases is limited to questions 

of completeness of the records of such 

determinations. 

RECORD SOURCE CATEGORIES: 

From the individual, medical records, 

service member’s commander, official 

Army records and reports, witness 

statements, civilian and military law 

enforcement agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–1c AHRC 

SYSTEM NAME: 

Army Casualty Information 

Processing System (ACIPS) (December 

23, 1997, 62 FR 67055). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–1c AHRC’.

* * * * *

SYSTEM LOCATION:

Replace ‘U.S. Army Reserve Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–1c AHRC 

SYSTEM NAME: 

Army Casualty Information 

Processing System (ACIPS). 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 2461 Eisenhower Avenue, 

Alexandria, VA 22331–0481. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Army personnel who are reported as 

casualties in accordance with Army 

Regulation 600–8–1, Army Casualty 

Operations, Assistance, Insurance and 

Line of Duty Administrative Procedures. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number, date of birth, branch of service, 

organization, duty, military 

occupational specialty (MOS), rank, sex, 

race, religion, home of record, and other 

pertinent information; Military 

Personnel Records Jacket (MPRJ), 

health/dental records, all 

correspondence between Department of 

the Army and soldier, soldier’s primary 

next of kin/secondary next of kin, 

inquiries from other agencies and 

individuals, DD Form 1300 (Report of 

Casualty). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Pub.L. 93–289; and E.O. 9397 (SSN). 

PURPOSE(S): 

To respond to inquiries; to provide 

statistical data comprising type, 

number, place and cause of incident to 

Army members. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Magnetic tapes, computer printouts, 

punch cards, paper records in file 

cabinets. 

RETRIEVABILITY: 

By individual’s name and/or Social 

Security Number or any other data 

element. 

SAFEGUARDS: 

All information is restricted to a 

secure area in buildings which employ 

security guards. Computer printouts and 

magnetic tapes and files are protected 

by password known only to properly 

screened personnel possessing special 

authorization for access. 

RETENTION AND DISPOSAL: 

Records are permanent. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 2461 Eisenhower 

Avenue, Alexandria, VA 22331–0481. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 799

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRCPEC, 2461 Eisenhower Avenue, 

Alexandria, VA 22331–0481. 

Individual should provide full name, 

current address and telephone number, 

and should identify the person who is 

the subject of the inquiry by name, rank 

and Social Security Number.

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, ATTN: 

AHRC–PEC, 2461 Eisenhower Avenue, 

Alexandria, VA 22331–0481. 

Individual should provide full name, 

current address and telephone number, 

and should identify the person who is 

the subject of the inquiry by name, rank 

and Social Security Number. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From casualty reports received from 

Army commanders and from 

investigations conducted by Army 

commanders under AR 15–6, 

Procedures for Investigating Officers 

and Boards of Officers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–14 DAPE 

SYSTEM NAME: 

Uniformed Services Identification 

Card (May 15, 2002, 67 FR 34686). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–14 AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Add to entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–14 AHRC 

SYSTEM NAME: 

Uniformed Services Identification 

Card (May 15, 2002, 67 FR 34686). 

SYSTEM LOCATION: 

Headquarters, Department of the 

Army, Major Army commands, staff and 

field operating agencies, installations 

and activities, Army-wide. Official 

mailing addresses are published as an 

appendix to the Army’s compilation of 

systems of records notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty, Reserve, National Guard 

and retired members of the uniformed 

services and their family members; 

Department of the Army civilian 

employees assigned overseas or residing 

on a military installation within the 

United States and their authorized 

family members; eligible foreign 

military personnel and their family 

members; civilian employees under 

contract with the Department of 

Defense, Uniformed Services and other 

government agencies and their 

authorized family members; Red Cross 

personnel authorized by the Geneva 

Convention to accompany the Armed 

Forces; as well as other civilian and 

uniformed service members found 

eligible in accordance with eligibility 

requirements. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Application for a Uniformed Services 

Identification Card/DEERS Enrollment, 

service members name, Social Security 

Number, unit address and phone 

number, date of birth, age, blood type, 

marital status, family member’s name, 

age, home address and phone number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations, 10 U.S.C. 3013, Secretary 

of the Army; Army Regulation 600–8–

14, Identification Cards for Members of 

The Uniformed Services, Their Family 

Members, and Other Eligible Personnel; 

and E.O. 9397 (SSN).

PURPOSE(S): 

Provide a record of identification 

cards issued and DEERS enrollment to 

ensure positive identification of 

personnel authorized privileges and 

service on military installations and/or 

activities. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Use’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders; magnetic 

tapes; discs; cassettes; computer 

printouts, and microfiche. 

RETRIEVABILITY: 

By service members’ name and Social 

Security Number; by applicant’s name 

and Social Security Number. 

SAFEGUARDS: 

Records are maintained in secured 

buildings and are accessed only by 

authorized personnel who are trained 

and cleared for access, in the 

performance of their duties. Established 

procedures for the control of computer 

access are in place and periodically 

reviewed and updated to prevent 

unwarranted access. 

RETENTION AND DISPOSAL: 

Applications for military 

identification cards are destroyed after 1 

year. Uniformed services identification 

cards are destroyed when no longer 

needed for current operations. Registers 

are destroyed after 5 years, unless they 

are bound which are maintained for 5 

years after last entry then destroyed. 

Uniformed Services identification 

cards for family members and other 

eligible personnel are destroyed when 

voided, replaced or is no longer valid 

(has expired). 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the issuing 

office where the individual obtained the 

identification card or to the system 

manager. 

Individual should provide the full 

name, number of the identification card, 

current address, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the issuing officer at the 

appropriate installation. 

800 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

Individual should provide the full 

name, number of the identification card, 

current address, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army rules for accessing records, 

and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, Army records 

and reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

A0600–8–22 AHRC 

SYSTEM NAME: 

Military Awards Case File (January 8, 

2001, 66 FR 1315). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–22 AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–22 AHRC 

SYSTEM NAME: 

Military Awards Case File. 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 200 Stovall Street, 

Alexandria, VA 22332–0471. Segments 

exist at Army commands which have 

been delegated authority for approval of 

an award. Official mailing addresses 

may be obtained from the U.S. Army 

Human Resources Command, 200 

Stovall Street, Alexandria, VA 22332–

0471. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Military personnel on active duty, 

members of reserve components, U.S. 

civilians serving with U.S. Army units 

in a combat zone, and deceased former 

members of the U.S. Army. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Files include recommendations for an 

award; endorsements; award board 

approvals/disapprovals; citation texts; 

Department of Army letter orders/

general orders; related papers 

supporting the award; correspondence 

among the Army; service member, and 

individuals having knowledge/

information relating to the service 

member concerned or the act or 

achievement for which an award is 

recommended. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. Chapters 57 and 357, 

Decorations and Awards; 10 U.S.C. 

3013, Secretary of the Army; Army 

Regulation 600–8–22, Military Awards; 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To consider individual nominations 

for awards and/or decorations; record 

final action; maintain individual award 

case files. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Information may be disclosed to 

public and private organizations 

including news media, which grant or 

publicize awards or honors. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By nominee’s name, service number 

and/or Social Security Number. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets in secure buildings and are 

accessible only to designated personnel 

in the performance of their assigned 

duties.

RETENTION AND DISPOSAL: 

Documents related to providing 

information about awards given to 

individuals, i.e. announcements, lists, 

cards, and similar information destroy 

after 2 years. Approval and disapproval 

authority: Approved awards relating to 

wartime and combat activities are held 

permanently; Approved peacetime 

awards and all disapproved awards are 

retired to the Washington National 

Records Center and are destroyed after 

25 years. Offices not within the 

disapproval or approval authority 

maintain records for 2 years then 

destroy. Proficiency awards are 

destroyed on transfer of the individual. 

Public award cases: Exercising approval 

authority maintain records for 56 years 

then destroy; Non-approval authority 

offices maintain records for 2 years then 

destroy. Special achievement awards: 

Exercising awarding authority maintain 

records for 5 years then destroy; NonAward authority offices maintain for 2 

years then destroy. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, Awards Policy 

Division, 200 Stovall Street, Alexandria, 

VA 22332–0471. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, Awards Policy 

Division, 200 Stovall Street, Alexandria, 

VA 22332–0471. 

Individual should provide the full 

name, service number and/or Social 

Security Number, grade and branch of 

service, name of award/honor, and 

current address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, Awards 

Policy Division, 200 Stovall Street, 

Alexandria, VA 22332–0471. 

Individual should provide the full 

name, service number and/or Social 

Security Number, grade and branch of 

service, name of award/honor, and 

current address. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From Recommendation for Awards 

(DA Form 638) with supporting records, 

forms, statements, letters, and similar 

documents originated by persons other 

than the awardee and other individuals 

having information useful in making an 

award determination. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 801

A0600–8–22j TAPC 

SYSTEM NAME: 

Cold War Recognition System 

(February 26, 1999, 64 FR 9479). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–22j AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–22j AHRC 

SYSTEM NAME: 

Cold War Recognition System. 

SYSTEM LOCATION: 

U.S. Army Information Systems 

Software Development CenterWashington, ATTN: CWRS, 6000 6th 

Street, Suite S122A, Fort Belvoir, VA 

22060–5576.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of the Armed Forces and 

government civilian personnel who 

faithfully served the United States after 

World War II through the collapse of the 

former Soviet Union, known as the Cold 

War era, September 2, 1945 to December 

26, 1991. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number, and address. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

FY98 National Defense Authorization 

Act, Section 1084; Army Regulation 

600–8–22, Military Awards and E.O. 

9397 (SSN). 

PURPOSE(S): 

To consider individual’s request for 

the Cold War Recognition Certificate, 

and to issue/mail certificates. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Automated, maintained on magnetic 

tapes or disks. 

RETRIEVABILITY: 

By Social Security Number or 

certificate recipient’s name. 

SAFEGUARDS: 

Records are accessible only to 

designated individuals having official 

need therefore in the performance of 

assigned duties. 

RETENTION AND DISPOSAL: 

Requests are held for 5 years. 

SYSTEM MANAGER AND ADDRESS: 

Chief, Personnel Service Support 

Division, The Adjutant General, 

Directorate, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Suite 3S53, Alexandria, VA 22332–

0474. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Commander, U.S. Army Information 

Systems Software Development 

Center—Washington, ATTN: Cold War 

Recognition System, ATTN: CWRS, 

6000 6th Street, Suite S122A, Fort 

Belvoir, VA 22060–5576. 

Individual should provide the full 

name and Social Security Number of the 

certificate recipient. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Commander, U.S. Army Information 

Systems Software Development 

Center—Washington, ATTN: Cold War 

Recognition System, ATTN: CWRS, 

6000 6th Street, Suite S122A, Fort 

Belvoir, VA 22060–5576. 

Individual should provide the full 

name and Social Security Number of the 

certificate recipient. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340 

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

A0600–8–23 TAPC 

SYSTEM NAME: 

Standard Installation/Division 

Personnel System (SIDPERS) (May 31, 

2002, 67 FR 38070). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–23 AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete from entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

A0600–8–23 AHRC 

SYSTEM NAME: 

Standard Installation/Division 

Personnel System (SIDPERS). 

SYSTEM LOCATION: 

National Guard records are located at 

the Army National Guard Readiness 

Center, 111 South George Mason Drive, 

Arlington, VA 22204–1382. 

Reserve Component records are 

located at the U.S. Army Human 

Resources Command, 9700 Page 

Boulevard, St. Louis, MO 63132–5200. 

Regular Army records are located at 

the Army Information Processing 

Centers located in Chambersburg, PA 

17201–4150; Huntsville, AL 35898–

7340; Rock Island, IL 61299–7210; and 

St. Louis, MO 63120–1798. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All active duty Army personnel, 

personnel attached from National Guard 

and/or Army reserve members of the 

Army National Guard, and individuals 

currently assigned to a U.S. Army 

Reserve unit. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number, sex, 

race, citizenship, status, religious 

denomination, marital status, number of 

dependents, date of birth, physical 

profile, ethnic group, grade and date of 

rank, term of service for enlisted 

personnel, security clearance, service 

agreement for non-regular officers, 

promotion data and dates, special pay 

and bonus, unit of assignment and 

identification code, military 

occupational specialty, civilian 

occupation, additional skill identifiers, 

civilian and military education levels, 

languages, military qualification, 

assignment eligibility, availability and 

termination date thereof, security status, 

suspension of favorable personnel 

action indicator, Privacy Act disputed 

record indicator, and similar relevant 

data. 

802 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 600–8–23, Standard 

Installation/Division Personnel System 

Database Management; and E.O. 9397 

(SSN). 

PURPOSE(S): 

To support personnel management 

decisions concerning the selection, 

distribution and utilization of all 

personnel in military duties, strength 

accounting and manpower management, 

promotions, demotions, transfers, and 

other personnel actions essential to unit 

readiness; to identify and fulfill training 

needs; and to support automated 

interfaces with authorized information 

systems for pay, mobilization, and other 

statistical reports. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Magnetic tapes, discs, microfiche, 

punched cards, and computer printouts. 

RETRIEVABILITY: 

By Name, Social Security Number, or 

other individually identifying 

characteristics. 

SAFEGUARDS: 

Access to data and data storage is 

controlled and accessible only to 

authorized personnel and authorized 

personnel with password capability for 

the electronic media access. 

RETENTION AND DISPOSAL: 

Records are maintained one year in 

records holding area or current file area 

then retired to National Personnel 

Records Center. Maintained there for 75 

years then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

National Guard: Chief, National Guard 

Bureau, Army National Guard Readiness 

Center, 111 South George Mason Drive, 

Arlington, VA 22204–1382. 

Reserve Component: Deputy Chief of 

Staff for Personnel, Headquarters, 

Department of the Army, 300 Army 

Pentagon, Washington, DC 20310–0300. 

Regular Army: Commander, U.S. 

Army Human Resources Command, 200 

Stovall Street, Alexandria, VA 22332–

0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

appropriate address below: 

National Guard individuals should 

address inquiries to the National Guard 

Bureau, Army National Guard Readiness 

Center, 111 South George Mason Drive, 

Arlington, VA 22204–1382. 

Reserve individuals should address 

inquiries to the Commander of the Army 

Headquarters in which the unit is 

located. 

Regular Army individuals should 

address inquiries to their local 

Commander. All individuals should 

furnish full name, service identification 

number, current address and telephone 

number, signature, and specific 

information concerning the event or 

incident that will assist in locating the 

record. 

Personal visits may be made. 

Individual must furnish proof of 

identity. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access 

information about themselves contained 

in this system should address written 

inquiries appropriate to the address 

below: 

National Guard individuals should 

address inquiries to the National Guard 

Bureau, Army National Guard Readiness 

Center, 111 South George Mason Drive, 

Arlington, VA 22204–1382. 

Reserve individuals should address 

inquiries to the Commander of the Army 

Headquarters in which the unit is 

located. 

Regular Army individuals should 

address inquiries to their local 

Commander. 

All individuals should furnish full 

name, service identification number, 

current address and telephone number, 

signature, and specific information 

concerning the event or incident that 

will assist in locating the record. 

Personal visits may be made. 

Individual must furnish proof of 

identity. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

National Guard and Reserve 

Component: From the individual, 

individual’s personnel and pay files, 

other Army records and reports. 

Regular Army: From individual, 

commanders, Army records and 

documents, other Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None. 

A0600–8–101TAPC 

SYSTEM NAME: 

Military and Civilian Out-Processing 

Files (April 20, 2001, 66 FR 20278). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–101 AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–101 AHRC 

SYSTEM NAME: 

Military and Civilian Out-Processing 

Files. 

SYSTEM LOCATION: 

Administrative offices and Army Staff 

agencies, field operating commands, 

installations and/or activities Army 

wide. Official mailing addresses are 

published as an appendix to the Army’s 

compilation of record systems notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All Army active duty, National Guard, 

Army Reserve and Department of the 

Army civilian personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Installation and Unit Clearance 

Records, Reassignment Records 

Checklist, copy of receipts or documents 

evidencing payment of telephone bills, 

return of material held on memorandum 

receipt and other supporting clearance 

matters and materials. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 600–8–101, Personnel 

(In- and Out- and Mobilization 

Processing); and E.O. 9397 (SSN). 

PURPOSE(S): 

To verify that an individual has 

obtained clearance from the Army Staff 

agency or installation’s facilities and has 

accomplished his/her personal and 

official obligations. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 803

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By Social Security Number and 

Surname of departing individual. 

SAFEGUARDS: 

Information is accessed only by 

designated persons having official need 

therefore. 

RETENTION AND DISPOSAL: 

Information concerning clearance 

procedures for departing soldiers, 

included are clearance certificates, 

checklists, and related information are 

maintained for one year then destroyed.

Information listed in the outprocessing master file and outprocessing outputs files treat as 

permanent until a disposition and 

retention schedule has been approved 

by the National Archives and Records 

Administration. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, Out-Processing 

Functional Proponent, 200 Stovall 

Street, Alexandria, Virginia 22332–

0474. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

administrative office of the installation/

activity to which the individual had 

been assigned. 

Individual should provide the full 

name, Social Security Number, 

departure date, location of last 

employing office, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the administrative office of 

the installation/activity to which the 

individual had been assigned. 

Individual should provide the full 

name, Social Security Number, 

departure date, location of last 

employing office, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual; Army records 

and reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–104 TAPC 

SYSTEM NAME: 

Military Personnel Records Jacket 

Files (MPRJ) (December 8, 2000, 65 FR 

77002). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–104 AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–104 AHRC 

SYSTEM NAME: 

Military Personnel Records Jacket 

Files (MPRJ). 

SYSTEM LOCATION: 

Active and Reserve Army Commands/

field operating agencies, installations, 

activities. Official mailing addresses are 

published as an appendix to the Army’s 

compilation of record system notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Enlisted, warrant and commissioned 

officers on active duty in the U.S. Army; 

enlisted, warrant and commissioned 

officers of the U.S. Army Reserve in 

active reserve (unit or non-unit) status; 

retired persons; commissioned/warrant 

officers separated after June 30, 1917 

and enlisted personnel separated after 

October 31, 1912. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records reflecting qualifications, 

emergency data, enlistment and related 

service agreement/extension/active duty 

orders; military occupational specialty 

evaluation data; group life insurance 

election; record of induction; security 

questionnaire and clearance; transfer/

discharge report/Certificate of Release or 

Discharge from Active Duty; language 

proficiency questionnaire; police record 

check; statement of personal history; 

application for ID; Department of 

Veterans Affairs compensation forms 

and related papers; dependent medical 

care statement and related forms; 

training and experience documents; 

survivor benefit plan election certificate; 

efficiency reports; application/

nomination for assignment; 

achievement certificates; record of 

proceeding and appellate or other 

supplementary actions, Article 15 (10 

U.S.C. 815); weight control records; 

personnel screening and evaluation 

records; application/prior service 

enlistment documents; certificate 

barring reenlistment; waivers for 

enlistment; physical evaluation board 

summaries; service record brief; Army 

School records; classification board 

proceedings; correspondence relating to 

badges, medals, and unit awards, 

including foreign decorations; 

correspondence/letters/administrative 

reprimands/censures/admonitions 

relating to apprehensions/confinement/

discipline; dependent travel and 

movement of household goods; personal 

indebtedness correspondence and 

related papers; documents relating to 

proficiency pay, promotion, reduction 

in grade, release, retirement (includes 

documents pertaining to pre-separation 

and job assistance needs in transition 

from military to civilian life), temporary 

duty, individual flight records, physical 

examination records, aviator flight 

record, instrument certification papers, 

duty status, leave, and similar military 

documents prescribed for filing by 

Army regulations or directives. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

42 U.S.C. 10606 et seq.; Department of 

Defense Directive 1030.1, Victim and 

Witness Assistance; Army Regulation 

600–8–104, Military Personnel 

Information Management/Records; and 

E.O. 9397 (SSN).

PURPOSE(S): 

Personnel records are created and 

maintained to manage the member’s 

Army Service effectively, document 

historically the member’s military 

service, and safeguard the rights of the 

member and the Army. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

804 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the Department of State to issue 

passport/visa; to document personanon-grata status, attache ́ assignments, 

and related administration of personnel 

assigned and performing duty with the 

Department of State. 

To the Department of Treasury to 

issue bonds; to collect and record 

income taxes. 

To the Department of Justice to file 

fingerprints to perform investigative and 

judicial functions. 

To the Department of Agriculture to 

coordinate matters related to its 

advanced education program. 

To the Department of Labor to 

accomplish actions required under 

Federal Employees Compensation Act. 

To the Department of Health and 

Human Services to provide services 

authorized by medical, health, and 

related functions authorized by 10 

U.S.C. 1074 through 1079. 

To the Nuclear Regulatory 

Commission to accomplish 

requirements incident to Nuclear 

Accident/Incident Control Officer 

functions. 

To the American Red Cross to 

accomplish coordination and service 

functions including blood donor 

programs and emergency investigative 

support and notifications. 

To the Civil Aeronautics Board to 

accomplish flight qualifications, 

certification and licensing actions. 

To the Federal Aviation Agency to 

determine rating and certification 

(including medical) of in-service 

aviators. 

To the General Services 

Administration for records storage and 

archival services and for printing of 

directories and related material which 

includes personal data. 

To the U.S. Postal Service to 

accomplish postal service authorization 

involving postal officers and mail clerk 

authorizations. 

To the Department of Veterans Affairs 

to provide information relating to 

service, benefits, pensions, in-service 

loans, insurance, and appropriate 

hospital support. 

To the Bureau of Immigration and 

Naturalization to comply with status 

relating to alien registration, and annual 

residence/location. 

To the Office of the President of the 

United States of America to exchange 

required information relating to White 

House Fellows, regular Army 

promotions, aides, and related support 

functions staffed by Army members. 

To the Federal Maritime Commission 

to obtain licenses for military members 

accredited as captain, mate, and harbor 

master for duty as Transportation Corps 

warrant officer. 

To each of the several states, and U.S. 

possessions to support state bonus 

application; to fulfill income tax 

requirements appropriate to the service 

member’s home of record; to record 

name changes in state bureaus of vital 

statistics; and for National Guard affairs. 

Civilian educational and training 

institutions to accomplish student 

registration, tuition support, tests, and 

related requirements incident to inservice education programs in 

compliance with 10 U.S.C. chapters 102 

and 103. 

To the Social Security Administration 

to obtain or verify Social Security 

Number; to transmit Federal Insurance 

Compensation Act deductions made 

from members’ wages.

To the Department of Transportation 

to coordinate and exchange necessary 

information pertaining to inter-service 

relationships between U.S. Coast Guard 

(USCG) and U.S. Army when service 

members perform duty with the USCG. 

To the Civil authorities for 

compliance with 10 U.S.C. 814. 

To the U.S. Information Agency to 

investigate applicants for sensitive 

positions pursuant to E.O. 10450. 

To the Federal Emergency 

Management to facilitate participation 

of Army members in civil defense 

planning, training, and emergency 

operations pursuant to the military 

support of civil defense as prescribed by 

DoD Directive 3025.10, Military Support 

of Civil Defense, and Army Regulation 

500–70, Military Support of Civil 

Defense. 

To the Director of Selective Service 

System to Report of Non-registration at 

Time of Separation Processing, of 

individuals who decline to register with 

Selective Service System. Such report 

will contain name of individual, date of 

birth, Social Security Number, and 

mailing address at time of separation. 

Other elements of the Federal 

Government pursuant to their respective 

authority and responsibility. 

To the Military Banking Facilities 

Overseas. Information as to current 

military addresses and assignments may 

be provided to military banking 

facilities who provide banking services 

overseas and who are reimbursed by the 

Government for certain checking and 

loan losses. For personnel separated, 

discharged or retired from the Armed 

Forces, information as to last known 

residential or home of record address 

may be provided to the military banking 

facility upon certification by a banking 

facility officer that the facility has a 

returned or dishonored check negotiated 

by the individual or the individual has 

defaulted on a loan and that if 

restitution is not made by the 

individual, the U.S. Government will be 

liable for the losses the facility may 

incur.

Note: Record of the identity, diagnosis, 

prognosis, or treatment of any client/patient, 

irrespective of whether or when he/she 

ceases to be a client/patient, maintained in 

connection with the performance of any 

alcohol or drug abuse prevention and 

treatment function conducted, regulated, or 

directly or indirectly assisted by any 

department or agency of the United States, 

shall, except as provided therein, be 

confidential and be disclosed only for the 

purposes and under the circumstances 

expressly authorized in 42 U.S.C. 290dd–2. 

This statute takes precedence over the 

Privacy Act of 1974, in regard to accessibility 

of such records except to the individual to 

whom the record pertains. The DoD ‘Blanket 

Routine Uses’ set forth at the beginning of the 

Army’s compilation of systems of records 

notices do not apply to these categories of 

records.

County and city welfare organizations 

to provide information needed to 

consider applications for benefits. 

Penal institutions to provide health 

information to aid patient care. 

State, county, and city officials to 

include law enforcement authorities to 

provide information to determine 

benefits or liabilities, or for the 

investigation of claim or crimes. 

Patriotic societies incorporated, 

pursuant to 36 U.S.C., in consonance 

with their respective corporate missions 

when used to further the welfare, 

morale, or mission of the soldier. 

Information can be disclosed only if the 

agency which receives it adequately 

prevents its disclosure to persons other 

than their employees who need such 

information to perform their authorized 

duties. 

To victims and witnesses of a crime 

for purposes of providing information, 

consistent with the requirements of the 

Victim and Witness Assistance Program, 

regarding the investigation and 

disposition of an offense. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system, except 

for those specifically excluded 

categories of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 805

RETRIEVABILITY: 

By individual’s name and/or Social 

Security Number.

SAFEGUARDS: 

All records are maintained in secured 

areas, accessible only to designated 

individuals whose official duties require 

access; they are transferred from station 

to station in personal possession of the 

individual whose record it is or, when 

this is not feasible, by U.S. Postal 

Service. 

RETENTION AND DISPOSAL

The maintenance, forwarding, and 

disposition of the MPRJ (DA Form 201) 

and its contents are governed by Army 

Regulations 600–8–104, Military 

Personnel Information Management/

Records and 635–10, Processing 

Personnel for Separations. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

commander of the organization to which 

the service member is assigned; for 

retired and non-unit reserve personnel, 

information may be obtained from the 

U.S. Army Human Resources Command, 

9700 Page Avenue, St. Louis, MO 

63132–5200; for discharged and 

deceased personnel contact the National 

Personnel Records Center, General 

Services Administration, 9700 Page 

Boulevard, St. Louis, MO 63132–5100. 

Individual should provide the full 

name, Social Security Number, service 

identification number, current address 

and telephone number, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the commander of the 

organization to which the service 

member is assigned; for retired and nonunit reserve personnel, information may 

be obtained from the U.S. Army Human 

Resources Command, 9700 Page 

Avenue, St. Louis, MO 63132–5200; for 

discharged and deceased personnel 

contact the National Personnel Records 

Center, General Services 

Administration, 9700 Page Boulevard, 

St. Louis, MO 63132–5100. 

Individual should provide the full 

name, Social Security Number, service 

identification number, current address 

and telephone number, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, educational and 

financial institutions, law enforcement 

agencies, personal references provided 

by the individual, Army records and 

reports, third parties when information 

furnished relates to the service 

member’s status. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–104b NGB 

SYSTEM NAME: 

Military Personnel Records Jacket 

(NGB) (January 25, 2001, 66 FR 7744). 

CHANGES:

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete from entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

RETENTION AND DISPOSAL: 

Replace ‘U.S. Total Army Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–104b NGB

SYSTEM NAME: 

Military Personnel Records Jacket 

(NGB). 

SYSTEM LOCATION: 

The custodian of the Military 

Personnel Record will either be the 

State Personnel Service Center (PSC) 

located in conjunction with the Office of 

the Adjutant General or each National 

Guard Armory in those non-PSC states: 

Guam, Puerto Rico, the Virgin Islands, 

and the District of Columbia. Addresses 

for each state headquarters may be 

obtained from the National Guard 

Bureau, Army National Guard Readiness 

Center, ATTN: NGB–ARP–S, 111 South 

George Mason Drive, Arlington, VA 

22204–1382. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All members of the Army National 

Guard not on active duty. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The individual’s service agreement, 

record of emergency data, certificates of 

release or discharge from active duty 

(DD Form 214) and other service 

computation documents, active duty 

orders, military occupational specialty 

orders, Servicemen’s Group Life 

Insurance election, security 

questionnaire and clearance, transfer 

requests and orders, promotions, 

reductions, personnel qualification 

record (DD Form 2091), oath of 

extensions of enlistment, selective 

reserve incentive program agreements, 

notice of basic eligibility (NOBE) for GI 

Bill, and discharge documents and 

orders. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

E.O. 9397 (SSN); and AR 600–8–104, 

Military Personnel Information 

Management/Records. 

PURPOSE(S): 

These records are created and 

maintained to manage the member’s 

National Guard Service effectively; 

Historically document the member’s 

military service; and Safeguard the 

rights of members and the Army. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the Central Intelligence Agency; 

Department of Agriculture; Department 

of Commerce; Department of Health and 

Human Services; Department of 

Education; Department of Labor; 

Department of State; Department of the 

Treasury; Department of Transportation; 

Federal Aviation Agency; National 

Transportation Safety Board; American 

Battle Monuments Commission; 

Department of Veterans Affairs; Federal 

Communications Commission; U.S. 

Postal Service; Selective Service 

System; Social Security Administration; 

state, county and city welfare 

organizations when information is 

required to consider applications for 

benefits; penal institutions when the 

individual is a patient or an inmate; 

state, county and city law enforcement 

authorities.

Note: Record of the identity, diagnosis, 

prognosis, or treatment of any client/patient, 

irrespective of whether or when he/she 

ceases to be a client/patient, maintained in 

connection with the performance of any 

alcohol or drug abuse prevention and 

treatment function conducted, regulated, or 

directly or indirectly assisted by any 

department or agency of the United States, 

shall, except as provided therein, be 

806 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

confidential and be disclosed only for the 

purposes and under the circumstances 

expressly authorized in 42 U.S.C. 290dd–2. 

This statute takes precedence over the 

Privacy Act of 1974, as amended, in regard 

to accessibility of such records except to the 

individual to whom the record pertains. 

Blanket Routine Uses do not apply to these 

records.

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders. 

RETRIEVABILITY: 

By individual’s name. 

SAFEGUARDS:

Records maintained in areas 

accessible only to authorized personnel 

having need therefore in the 

performance of official business. The 

Military Personnel Records Jacket is 

transferred from station to station in the 

personal possession of the individual 

whose record it is, or by U.S. Postal 

Service. 

RETENTION AND DISPOSAL: 

Military personnel records are 

retained until updated or service of 

individual is terminated. Following 

separation, the transfer of the records is 

to the U.S. Army Human Resources 

Command or to the National Personnel 

Records Center. 

SYSTEM MANAGER(S) AND ADDRESS: 

National Guard Bureau, Army 

National Guard Readiness Center, 

ATTN: NGB–AHRC, 111 South George 

Mason Drive, Arlington, VA 22204–

1382. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

commander of the unit to which the 

Army National Guard member is 

assigned. 

For separated personnel, information 

may be obtained from the Commander, 

U.S. Army Human Resources Command, 

1 Reserve Way, St. Louis, MO 63132–

5200. 

For discharged or deceased personnel, 

contact the National Personnel Records 

Center, 9700 Page Avenue, St. Louis, 

MO 63132–5200. 

For verification purposes, individual 

should provide full name, service 

identification number, current military 

status, and current address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the commander of the unit 

to which the Army National Guard 

member is assigned. 

For separated personnel, information 

may be obtained from the Commander, 

U.S. Army Human Resources Command, 

1 Reserve Way, St. Louis, MO 63132–

5200. 

For discharged or deceased personnel, 

contact the National Personnel Records 

Center, 9700 Page Avenue, St. Louis, 

MO 63132–5200. 

For verification purposes, individual 

should provide full name, service 

identification number, current military 

status, and current address. 

For personal visits, the requester 

should provide acceptable 

identification, i.e., military 

identification card or other 

identification normally acceptable in 

the transaction of business. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, educational and 

financial institutions, law enforcement 

agencies, personal references provided 

by the individual, Army records and 

reports, third parties when information 

furnished relates to the service 

member’s status. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–104b TAPC 

SYSTEM NAME: 

Official Military Personnel Record 

(December 11, 2001, 66 FR 64023). 

CHANGES:

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–104b TAPC 

SYSTEM NAME: 

Official Military Personnel Record. 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 200 Stovall Street, 

Alexandria, VA 22332–0400 for active 

Army officers. 

U.S. Army Enlisted Records and 

Evaluation Center, 8899 East 56th 

Street, Fort Benjamin Harrison, IN 

46249–5301 for active duty enlisted 

personnel. 

U.S. Army Human Resources 

Command, 9700 Page Avenue, St Louis, 

MO 63132–5200 for reserve personnel. 

National Personnel Records Center, 

National Archives and Records 

Administration, 9700 Page Avenue, St 

Louis, MO 63132–5100, for discharged 

or deceased personnel. 

An automated index exists at the U.S. 

Army Human Resources Command 

showing physical location of the Official 

Military Personnel of retired, separated 

and files on all service members 

returned to active duty. 

National Guard Bureau, Army 

National Guard Readiness Center, 111 

South George Mason Drive, Arlington, 

VA 22204–1382, for commissioned, 

warrant officer or enlisted soldier in the 

Army National Guard. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty members of the U.S. 

Army and Army National Guard not on 

active duty, who are enlisted, 

appointed, or commissioned status; 

members of the U.S. Army who were 

enlisted, appointed, or commissioned 

and were separated by discharge, death, 

or other termination of military status. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records include enlistment contract; 

Department of Veterans Affairs benefit 

forms; physical evaluation board 

proceedings; military occupational 

specialty data; statement of service; 

qualification record; group life 

insurance election; emergency data; 

application for appointment; 

qualification/evaluation report; oath of 

office; medical examination; security 

clearance questionnaire; application/

memo for retired pay; application for 

correction of military records; field/

application for active duty; transfer or 

discharge report/Certificate of Release or 

Discharge from Active Duty; active duty 

report; voluntary reduction; line of duty 

and misconduct determinations; 

discharge or separation reviews; police 

record checks, consent/declaration of 

parent/guardian; Army Reserve Officers 

Training Corps supplemental 

agreement; award recommendations; 

academic reports; line of duty casualty 

report; U.S. field medical card; 

retirement points, deferment; preinduction processing and 

commissioning data; transcripts of 

military records; summary sheets review 

of conscientious objector; election of 

options; oath of enlistment; enlistment 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 807

extensions; survivor benefit plans; 

efficiency reports; records of 

proceeding, 10 U.S.C. section 815 

appellate actions; determinations of 

moral eligibility; waiver of 

disqualifications; temporary disability 

record; change of name; statements for 

enlistment; acknowledgments of service 

requirements; retired benefits; 

application for review by physical 

evaluation board and disability board; 

appointments; designations; 

evaluations; birth certificates; 

photographs; citizenship statements and 

status; educational constructive credit 

transcripts; flight status board reviews; 

assignment agreements, limitations/

waivers/election and travel; efficiency 

appeals; promotion/reduction/

recommendations, approvals/

declinations announcements/

notifications, reconsiderations/

worksheets elections/letters or 

memoranda of notification to deferred 

officers and promotion passover 

notifications; absence without leave and 

desertion records; FBI reports; Social 

Security Administration 

correspondence; miscellaneous 

correspondence, documents, and 

military orders relating to military 

service including information pertaining 

to dependents, interservice action, inservice details, determinations, reliefs, 

component; awards, pay entitlement, 

released, transfers, and other military 

service data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

42 U.S.C. 10606; DoD Instruction 

1030.1, Victim and Witness Assistance; 

Army Regulation 600–8–104, Military 

Personnel Information Management/

Records; and E.O. 9397 (SSN). 

PURPOSE(S): 

These records are created and 

maintained to manage the member’s 

Army and Army National Guard service 

effectively, to document historically a 

member’s military service, and 

safeguard the rights of the member and 

the Army.

ROUTINE USE OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the Department of State to issue 

passport/visa; to document personanon-grata status, attache ́ assignments, 

and related administration of personnel 

assigned and performing duty with the 

Department of State. 

To the Department of Treasury to 

issue bonds; to collect and record 

income taxes. 

To the Department of Justice to file 

fingerprints to perform investigative and 

judicial functions. 

To the Department of Agriculture to 

coordinate matters related to its 

advanced education program. 

To the Department of Labor to 

accomplish actions required under 

Federal Employees Compensation Act. 

To the Department of Health and 

Human Services to provide services 

authorized by medical, health, and 

related functions authorized by 10 

U.S.C. 1074 through 1079. 

To the Nuclear Regulatory 

Commission to accomplish 

requirements incident to Nuclear 

Accident/Incident Control Officer 

functions. 

To the American Red Cross to 

accomplish coordination and service 

functions including blood donor 

programs and emergency investigative 

support and notifications. 

To the Civil Aeronautics Board to 

accomplish flight qualifications, 

certification and licensing actions. 

To the Federal Aviation Agency to 

determine rating and certification 

(including medical) of in-service 

aviators. 

To the U.S. Postal Service to 

accomplish postal service authorization 

involving postal officers and mail clerk 

authorizations. 

To the Department of Veterans 

Affairs: 

1. To provide information relating to 

service, benefits, pensions, in-service 

loans, insurance, and appropriate 

hospital support. 

2. To provide information relating to 

authorized research projects. 

To the Bureau of Immigration and 

Naturalization to comply with status 

relating to alien registration, and annual 

residence/location. 

To the Office of the President of the 

United States of America to exchange 

required information relating to White 

House Fellows, regular Army 

promotions, aides, and related support 

functions staffed by Army members. 

To the Federal Maritime Commission 

to obtain licenses for military members 

accredited as captain, mate, and harbor 

master for duty as Transportation Corps 

warrant officer. 

To each of the several states, and U.S. 

possessions to support state bonus 

application; to fulfill income tax 

requirements appropriate to the service 

member’s home of record; to record 

name changes in state bureaus of vital 

statistics; and for National Guard affairs. 

Civilian educational and training 

institutions to accomplish student 

registration, tuition support, graduate 

record examination tests, and related 

requirements incident to in-service 

education programs in compliance with 

10 U.S.C. chapters 102 and 103. 

To the Social Security Administration 

to obtain or verify Social Security 

Number, to transmit Federal Insurance 

Compensation Act deductions made 

from members’ wages. 

To the Department of Transportation 

to coordinate and exchange necessary 

information pertaining to inter-service 

relationships between U.S. Coast Guard 

(USCG), U.S. Army, and Army National 

Guard when service members perform 

duty with the USCG. 

To the Civil authorities for 

compliance with 10 U.S.C. 814.

To the U.S. Information Agency to 

investigate applicants for sensitive 

positions pursuant to E.O. 10450. 

To the Federal Emergency 

Management Agency to facilitate 

participation of Army members in civil 

defense planning training, and 

emergency operations pursuant to the 

military support of civil defense as 

prescribed by DoD Directive 3025.10, 

Military Support of Civil Defense, and 

Army Regulation 500–70, Military 

Support of Civil Defense. 

To the Director of Selective Service 

System to Report of Non-registration at 

Time of Separation Processing, of 

individuals who decline to register with 

Selective Service System. Such report 

will contain name of individual, date of 

birth, Social Security Number, and 

mailing address at time of separation. 

Other elements of the Federal 

Government pursuant to their respective 

authority and responsibility.

Note: Record of the identity, diagnosis, 

prognosis, or treatment of any client/patient, 

irrespective of whether or when he/she 

ceases to be a client/patient, maintained in 

connection with the performance of any 

alcohol or drug abuse prevention and 

treatment function conducted, regulated, or 

directly or indirectly assisted by any 

department or agency of the United States, 

shall, except as provided therein, be 

confidential and be disclosed only for the 

purposes and under the circumstances 

expressly authorized in 42 U.S.C. 290dd-2. 

This statute takes precedence over the 

Privacy Act of 1974, in regard to accessibility 

of such records except to the individual to 

whom the record pertains. The DoD ‘Blanket 

Routine Uses’ set forth at the beginning of the 

Army’s compilation of systems of records 

notices do not apply to these categories of 

records.

To victims and witnesses of a crime 

for purposes of providing information, 

consistent with the requirements of the 

Victim and Witness Assistance Program, 

808 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

regarding the investigation and 

disposition of an offense. 

To Federal agencies, their contractors 

and grantees, and to private 

organizations, such as the National 

Academy of Sciences, for the purposes 

of conducting personnel and/or healthrelated research in the interest of the 

Federal government and the public. 

When not considered mandatory, the 

names and other identifying data will be 

eliminated from records used for such 

research studies. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system, except 

for those specifically excluded 

categories of records. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and on 

electronic storage media and fiche. 

RETRIEVABILITY: 

By Social Security Number and name. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to authorized personnel; 

automated records are further protected 

by authorized password system for 

access terminals, controlled access to 

operations locations, and controlled 

output distribution. 

RETENTION AND DISPOSAL: 

Microfiche and paper records are 

permanent. They are retained in active 

file until termination of service, 

following which they are retired to the 

U.S. Army Human Resources Command, 

1 Reserve Way, St. Louis, MO 63132–

5200. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

Director, National Guard Bureau, 

Army National Guard Readiness Center, 

111 South George Mason Drive, 

Arlington, VA 22204–1382. 

Commander, U.S. Army Human 

Resources Command, 1 Reserve Way, St. 

Louis, MO 63132–5200. 

NOTIFICATION PROCEDURE:

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

following: 

Inquiries for records of commissioned 

or warrant officers (including members 

of Reserve Components) serving on 

active duty should be sent to the 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

Inquiries for records of enlisted 

members (including members of Reserve 

Components) serving on active duty 

should be sent to: Commander, U.S. 

Army Enlisted Records and Evaluation 

Center, 8899 East 56th Street, Fort 

Benjamin Harrison, IN 46249–5301. 

Inquiries for records of commissioned 

officers or warrant officers in a reserve 

status not on active duty, or Army 

enlisted reservists not on active duty, or 

members of the National Guard who 

performed active duty, or commissioned 

officers, warrant officers, or enlisted 

members in a retired status should be 

sent to the Commander, U.S. Army 

Human Resources Command, 1 Reserve 

Way, St. Louis, MO 63132–5200. 

Inquiries for records of commissioned 

officers and warrant officers who were 

completely separated from the service 

after June 30, 1917, or enlisted members 

who were completely separated after 

October 31, 1912, or for records of 

deceased Army personnel should be 

sent to the Chief, National Personnel 

Records Command, National Archives 

and Records Administration, 9700 Page 

Avenue, St. Louis, MO 63132–5200. 

Inquiries for records of National 

Guard should be sent to the Director, 

National Guard Bureau, Army National 

Guard Readiness Center, 111 South 

George Mason Drive, Arlington, VA 

22204–1382. 

Individual should provide the full 

name, Social Security Number, service 

identification number, military status, 

and current address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the following: 

Inquiries for records of commissioned 

or warrant officers (including members 

of Reserve Components) serving on 

active duty should be sent to the 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

Inquiries for records of enlisted 

members (including members of Reserve 

Components) serving on active duty 

should be sent to: Commander, U.S. 

Army Enlisted Records and Evaluation 

Center, 8899 East 56th Street, Fort 

Benjamin Harrison, IN 46249–5301. 

Inquiries for records of commissioned 

officers or warrant officers in a reserve 

status not on active duty, or Army 

enlisted reservists not on active duty, or 

members of the National Guard who 

performed active duty, or commissioned 

officers, warrant officers, or enlisted 

members in a retired status should be 

sent to the Commander, U.S. Army 

Human Resources Command, 1 Reserve 

Way, St. Louis, MO 63132–5200. 

Inquiries for records of commissioned 

officers and warrant officers who were 

completely separated from the service 

after June 30, 1917, or enlisted members 

who were completely separated after 

October 31, 1912, or for records of 

deceased Army personnel should be 

sent to the Chief, National Personnel 

Records Center, National Archives and 

Records Administration, 9700 Page 

Avenue, St. Louis, MO 63132–5200. 

Inquiries for records of National 

Guard should be sent to the Director, 

National Guard Bureau, Army National 

Guard Readiness Center, 111 South 

George Mason Drive, Arlington, VA 

22204–1382. 

Individual should provide the full 

name, Social Security Number, service 

identification number, military status, 

and current address. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, enlistment 

appointment or commission related 

forms pertaining to individual’s military 

status; educational and financial 

institutions, training or qualifications 

records acquired prior to or during 

military services; law enforcement 

agencies, references provided by 

individuals, Army records and reports, 

correspondence, forms, documents and 

other relevant papers, third parties and 

members of the public when 

information furnished relates to the 

service member’s status. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600–8–104g TAPC 

SYSTEM NAME: 

Career Management Individual and 

Dual Component Personnel Files 

(December 4, 2001, 66 FR 63046). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

8–104g AHRC’.

* * * * *

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 809

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600–8–104g AHRC 

SYSTEM NAME: 

Career Management Individual and 

Dual Component Personnel Files. 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, 200 Stovall Street, 

Alexandria, VA 22332–0474. 

Decentralized segments exist at the 

General Officer Management Office, 

Judge Advocate General’s Office, the 

Chief of Chaplains Office, and the 

Medical Service Corps. Official mailing 

addresses may be obtained from U.S. 

Army Human Resources Command. 

Dual Component Personnel files are 

located at the U.S. Army Human 

Resources Command, 1 Reserve Way, St. 

Louis, MO 63132–5200. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active Army members in enlisted 

grades E–5 through E–9, all warrant and 

commission officers. 

Any reserve or warrant officer on 

active duty as a regular Army enlisted; 

any reserve officer on active duty as a 

regular Army warrant officer. All 

reserve officers, warrant officers, and 

enlisted members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, rank, Social Security Number, 

basic entry date, promotion eligibility 

date; orders; record briefs; statements of 

preference; school credit papers; 

transcripts; details; career personnel 

actions; correspondence from individual 

concerned; original copy of efficiency 

report; academic reports; qualification 

records; appeal actions; assignment 

memoranda and requests for orders; 

memoranda concerning professional 

development actions; mandatory 

removal date; classification data; general 

orders concerning service awards; 

service agreements; variable incentive 

pay data; memoranda of interviews; 

assignment applications; resumes of 

qualifications, personal background and 

experience supporting service member’s 

desires, nominative action by career 

managers; academic reports; copies of 

admonition/reprimands imposed under 

Article 15, UCMJ, letters of 

appreciation/commendation/

recommendation; reports/letters from 

accredited educational and training 

organizations; and similar documents, 

records and reports. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 600–39, Dual 

Component Personnel Management 

Program; Army Regulation 600–8–104, 

Military Personnel Information 

Management/Records; and E.O. 9397 

(SSN). 

PURPOSE(S): 

To manage member’s Army career, 

when they will be considered for 

promotion; military education that 

needs to be completed for eligibility, 

including assignments, counseling, and 

monitoring professional development. 

Specific only to Dual Component 

members: To make determinations if 

officer should be removed for 

substandard performance of duty; to 

advise of eligibility for retirement as 

either an officer of enlisted person and 

to apprise individuals of changes in the 

reserve program affecting them. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and on 

magnetic tapes and electronic storage 

media. 

RETRIEVABILITY: 

By individual’s surname and/or 

Social Security Number. 

SAFEGUARDS: 

Records are restricted to officially 

designated individuals in the 

performance of their assigned duties. 

Automated data are stored in vaults in 

secure buildings. 

RETENTION AND DISPOSAL:

Career branch individual files 

disposition pending until National 

Archives and Records Administration is 

approved, treat as permanent. 

Reserve officer career management 

files are forwarded with the individual’s 

personnel file when transferred to Army 

Reserve, entry to active duty National 

Guard, Standby or Retired Reserve, 

however, upon final separation the 

records are destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, 200 Stovall Street, 

Alexandria, VA 22332–0474. 

Commander, U.S. Army Human 

Resources Command, 1 Reserve Way, St. 

Louis, MO 63132–5200 for Dual 

Component individuals. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

following: 

For information concerning general 

officers: General Officer Management 

Office, 200 Army Pentagon, ATTN: 

Chief of Staff, Washington, DC 20310–

0200. 

For information concerning chaplains: 

Chief of Chaplains, 200 Army Pentagon, 

Room 1E417, Washington, DC 20310–

0200. 

For information concerning officers of 

The Judge Advocate General Corps: The 

Judge Advocate General, 200 Army 

Pentagon, Washington, DC 20310–0200. 

For information pertaining to all other 

soldiers: Commander, U.S. Army 

Human Resources Command, 200 

Stovall Street, Alexandria, VA 22332–

0474. Individuals should designate 

Officer or Enlisted status. 

For information concerning dual 

component personnel: Commander, U.S. 

Army Human Resources Command, 1 

Reserve Way, St. Louis, MO 63132–

5200. 

Individual should provide the full 

name, Social Security Number, service 

identification number, military 

occupational specialty, military status, 

current home address and telephone 

number, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the following: 

For information concerning general 

officers: General Officer Management 

Office, 200 Army Pentagon, ATTN: 

Chief of Staff, Washington, DC 20310–

0200. 

For information concerning chaplains: 

Chief of Chaplains, 200 Army Pentagon, 

Room 1E417, Washington, DC 20310–

0200. 

For information concerning officers of 

The Judge Advocate General Corps: The 

Judge Advocate General, 200 Army 

Pentagon, Washington, DC 20310–0200. 

For information pertaining to all other 

soldiers: Commander, U.S. Army 

Human Resources Command, 200 

Stovall Street, Alexandria, VA 22332–

0474. Individuals should designate 

Officer or Enlisted status. 

810 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

For information concerning dual 

component personnel: Commander, U.S. 

Army Human Resources Command, 1 

Reserve Way, St. Louis, MO 63132–5200 

Individual should provide the full 

name, Social Security Number, service 

identification number, military 

occupational specialty, military status, 

current home address and telephone 

number, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual; Army records; 

reports; enlistment, appointment, or 

commission related forms pertaining to 

the service member having a current 

active duty status; academic, training, 

and qualifications records acquired 

incident to military service; 

correspondence, forms, documents and 

other related papers originating in or 

collected by the military department for 

management purposes. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0600o TAPC 

SYSTEM NAME: 

Army Career and Alumni Program 

(ACAP XXI) (September 11, 2001, 66 FR 

47181). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600o 

AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Add to entry ‘10 U.S.C. 3013, 

Secretary of the Army’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0600o AHRC 

SYSTEM NAME: 

Army Career and Alumni Program 

(ACAP XXI). 

SYSTEM LOCATION: 

Primary location: Headquarters, U.S. 

Army Human Resources Command, 

ATTN: AHRC–PDT–O, 200 Stovall 

Street, Alexandria, VA 22332–0476. 

Secondary locations: Army Career and 

Alumni Program Centers. A complete 

list of ACAP centers may be obtained by 

writing to the system manager. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Department of Defense military 

personnel (Active/reserve duty) and 

their spouses; U.S. Coast Guard 

personnel and their spouses; 

Department of Defense civilian 

employees and their spouses; U.S. Army 

National Guard personnel and their 

spouses; DoD personnel who retired no 

earlier than ninety (90) days prior to the 

date they requested ACAP services; and 

widows and widowers of deceased 

active duty military personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Files contain individual’s name, home 

address, Social Security Number, date of 

birth, job qualifications, DD Form 2648 

(Pre-Separation Counseling Checklist), 

and similar or pre-separation/transition 

counseling related documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 3013, Secretary 

of the Army, 10 U.S.C., Chapter 58; DoD 

Directive 1332.35; and E.O. 9397 (SSN). 

PURPOSE(S): 

To provide transition planning/

counseling for individuals so that they 

may re-enter the civilian job market. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is stored electronically on 

computers and on paper in file folders. 

RETRIEVABILITY: 

By name or Social Security Number. 

SAFEGUARDS: 

All records are maintained in secured 

areas, accessible only to designated 

personnel whose official duties require 

they have access. The personal 

computer system can only be accessed 

through a system of passwords known 

only to the individual and the system 

administrator/supervisor. Paper files are 

secured in locked file cabinets. The 

areas where the personal computer and 

paper files are located are secured after 

duty hours in locked buildings. 

RETENTION AND DISPOSAL: 

Records are deleted after 90 days 

inactivity for individual personnel 

records. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PDT–O, 200 Stovall Street, Alexandria, 

VA 22332–0476. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in the system should 

address written inquiries to the Director 

of the ACAP Center where transition 

assistance was obtained or contact the 

system manager.

Requesting individual must submit 

full name and Social Security Number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

system should address written inquiries 

to the Director of the ACAP Center 

where transition assistance was 

obtained or contact the system manager. 

Requesting individual must submit 

full name and Social Security Number. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, Army records 

and reports, and the U.S. Coast Guard 

records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0601–100 TAPC 

SYSTEM NAME: 

Officer Appointment Files (April 20, 

2001, 66 FR 20280). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0600–

100 AHRC’.

* * * * *

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 811

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0601–100 AHRC 

SYSTEM NAME: 

Officer Appointment Files. 

SYSTEM LOCATION: 

Commander, U.S. Army Human 

Resources Command, Chief, Officer 

Records Branch, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

Secondary locations: Army 

installations and commands. Official 

mailing addresses are published as an 

appendix to the Army’s compilation of 

record systems notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Applicants for appointment in the 

U.S. Army or U.S. Army Reserves. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual applications for 

appointment as a warrant or 

commissioned officer, evaluation 

reports, supplemental information 

regarding qualifications, notification of 

acceptance/rejection and similar 

relevant documents and reports. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 601–100, 

Appointment of Commissioned and 

Warrant Officers in the Regular Army; 

and E.O. 9397 (SSN). 

PURPOSE(S): 

To determine acceptability of 

applicants into the Army officer ranks. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders stored in 

file cabinets on microfiche and 

electronic storage media. 

RETRIEVABILITY: 

By individual’s surname and Social 

Security Number. 

SAFEGUARDS: 

Records are maintained in secured 

areas and secured buildings accessible 

only to designated individuals having 

official need thereof in the performance 

of their duties. 

RETENTION AND DISPOSAL: 

Inquiry and eligibility files retain and 

destroy after 2 years. Appointment 

application records destroy after 1 year. 

Appointment selection board records 

retain for 3 years then destroy. 

Appointment lists retain and destroy 

after 2 years. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, Officer Records 

Branch, 200 Stovall Street, Alexandria, 

VA 22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the Army 

installation in which application was 

sent or to the Commander, U.S. Army 

Human Resources Command, Officer 

Records Branch, 200 Stovall Street, 

Alexandria, VA 22332–0400. 

Individual should provide the full 

name, Social Security Number, date of 

application, place to which sent, and 

any other information that will assist in 

locating the record. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Army installation in 

which application was sent or to the 

Commander, U.S. Army Human 

Resources Command, Officer Records 

Branch, 200 Stovall Street, Alexandria, 

VA 22332–0400. 

Individual should provide the full 

name, Social Security Number, date of 

application, place to which sent, and 

any other information that will assist in 

locating the record. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual; extracts from 

personnel records; forms, documents, 

and related papers originated by or 

received in Army offices. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0601–210 TAPC 

SYSTEM NAME: 

Army Recruiting Prospect System 

(February 22, 1993, 58 FR 10146). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0601–

210 AHRC’.

* * * * *

A0601–210 AHRC 

SYSTEM NAME: 

Army Recruiting Prospect System.

SYSTEM LOCATION: 

Army recruiting stations, brigades, 

and divisions; addresses may be 

obtained from the Commander, U.S. 

Army Recruiting Command, Fort Knox, 

KY 40121–5000. Enlistment inquiries 

generated by public advertising and 

follow-up data are maintained by Army 

contractor Market Compilation and 

Research Bureau, Inc. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Prospects for Army enlistment, 

individuals who have asked to be 

excluded from Army promotional 

mailing, third parties who refer names 

of prospects to recruiters or who are 

influential in the recruiting effort. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number, home 

address and telephone number, schools 

attended, arrest record, names and 

addresses of prospective enlistee. On 

acceptance, applicant’s record includes 

information furnished by the Military 

Enlistment Processing Command 

reflecting examination results. Also 

included are name, address and/or 

telephone number of third parties who 

are influential in the recruiting program, 

e.g., city/state officials, Chamber of 

Commerce members, university/college/

high school staff and faculty. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 503, 504, 510 and 3013; and 

E.O. 9397 (SSN). 

PURPOSE(S): 

These records are used by the 

Department of the Army: (1) To review 

an individual’s potential for enlisting; 

(2) to obtain school quotas for potential 

enlistee’s skills, educational/assignment 

preferences and objectives; (3) to 

monitor recruiter performance; (4) for 

personnel management, statistical, and 

historical reports. 

812 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records, cards, magnetic tapes, 

mini-diskettes/discs. 

RETRIEVABILITY: 

By name or Social Security Number of 

the prospective enlistee, inquirer, 

recruiter, or third party referring agent. 

SAFEGUARDS: 

Information in this system is 

maintained in locked storage areas 

available only to designated individuals 

having need therefore in the 

performance of official duties. Personal 

information on prospects which is 

entered into the Joint Optical 

Information Network—a stand-alone 

data processor—restricts access to 

specially assigned recruiter ID/program 

codes. Administrative, physical and 

technical safeguards employed by the 

Recruiting Command and its contractor 

are commensurate with the sensitivity 

of personal data to ensure preservation 

of integrity and to preclude 

unauthorized use/disclosure. 

RETENTION AND DISPOSAL: 

Information furnished by a 

prospective enlistee is retained until 3 

months following end of enlistee’s 

initial term of service, after which it is 

destroyed or erased; information 

concerning individuals who provide 

names of prospects is retained until no 

longer needed; information on prospects 

not enlisted is destroyed/erased at the 

end of each calendar year following that 

in which collected. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Chief of Staff for Personnel, 

Headquarters, Department of the Army, 

4000 Army Pentagon, Washington, DC 

20310–4000. 

NOTIFICATION PROCEDURE: 

Individuals wishing to inquire 

whether this system contains 

information about them should write to 

the commander of the recruiting station 

to which information was provided, or 

to the Commander, U.S. Army 

Recruiting Command, Fort Knox, KY 

40121–5000.

Individual must provide full name, 

Social Security Number, details that 

will assist in locating the records, and 

signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information from this system should 

address requests to the commander of 

the recruiting station to which 

information was provided, or to the 

Commander, U.S. Army Recruiting 

Command, Fort Knox, KY 40121–5000. 

Individual must provide full name, 

Social Security Number, details that 

will assist in locating the records, and 

signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for access to records 

and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, high school 

officials/yearbooks/directories, law 

enforcement agencies, third parties who 

provide prospect leads, relevant Army 

records/reports, influential community 

officials. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

TAPC 

SYSTEM NAME: 

Qualitative Management Program 

Appeal File (April 13, 2001, 66 FR 

19153). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0601–

280a AHRC’.

* * * * *

A0601–280a AHRC 

SYSTEM NAME: 

Qualitative Management Program 

Appeal File. 

SYSTEM LOCATION: 

Active Duty Army and Active Army 

Reserve records are located at U.S. 

Army Enlisted Records and Evaluation 

Center, 8899 East 56th Street, 

Indianapolis, IN 46249–5301. 

Active National Guard Reserve 

records are located at the Commander, 

U.S. Army Human Resources Command, 

1 Reserve Way, St. Louis, MO 63132–

5200. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active Duty Army, full time Active 

National Guard Reserve and Active 

Army Reserve enlisted members in the 

grades of E–6 through E–9 who have 

appealed a bar to reenlistment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

File contains name, Social Security 

Number, pay grade, date of rank, basic 

active service date, estimated 

termination of service, primary and 

secondary military occupational 

specialties, bar to reenlistment letter/

memorandum, appeal to bar to 

reenlistment and associated 

documentation, final determination of 

appeal by Reenlistment Appeals Board, 

enlisted efficiency reports, selected data 

elements pertaining to service record of 

appellant and similar relevant 

documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 635–200, Personnel 

Separation/Enlisted Personnel; Army 

Regulation 601–280, Army Retention 

Program; E.O. 9397 (SSN). 

PURPOSE(S): 

Records in this system are used for 

the management of personnel and 

manpower in order to deny continued 

service to non-productive enlisted 

soldiers and retain quality enlisted 

soldiers in the Army and to encourage 

soldiers to maintain eligibility for 

further service. Records in this system 

are used for the management of 

personnel, year group, and manpower, 

in order to retain quality soldiers in the 

Army.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By individual’s name and Social 

Security Number. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 813

SAFEGUARDS: 

Records are protected by physical 

security devices, guards, and personnel 

clearances for individuals working with 

the system. 

RETENTION AND DISPOSAL: 

Approved certificate to bar 

reenlistment and approved 

recommendation to withdraw bar to 

reenlistment are filed in permanent 

section of the Military Personnel 

Records Jacket in accordance with 

prescribed regulations. Bar to 

reenlistment certificates for which total 

withdrawal has been approved are 

removed from the Military Personnel 

Records Jacket and destroyed. 

Documents used to determine 

reenlistment eligibility including entries 

transferred from personnel records, 

remarks by commander, additional 

documentation of interviews and 

similar information is forwarded with 

Military Personnel Records Jacket in 

accordance with prescribed regulations, 

destroy on reenlistment of individual. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Enlisted 

Records and Evaluation Center, 8899 

East 56th Street, Indianapolis, IN 

46249–5301 for matters concerning 

Active Duty Army and Active Army 

Reserve Commander, U.S. Army Human 

Resources Command, 1 Reserve Way, St. 

Louis, MO 63132–5200 for matters 

concerning Active National Guard 

Reserve. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

Commander, U.S. Army Enlisted 

Records and Evaluation Center, 8899 

East 56th Street, Indianapolis, IN 

46249–5301 for matters concerning 

Active Duty Army and Active Army 

Reserve; and to the Commander, U.S. 

Army Human Resources Command, 1 

Reserve Way, St. Louis, MO 63132–5200 

for matters concerning Active National 

Guard Reserve. 

Individual should provide the full 

name, Social Security Number, grade, 

and current address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Commander, U.S. Army 

Enlisted Records and Evaluation Center, 

8899 East 56th Street, Indianapolis, IN 

46249–5301 for matters concerning 

Active Duty Army and Active Army 

Reserve; and to the Commander, U.S. 

Army Human Resources Command, 1 

Reserve Way, St. Louis, MO 63132–5200 

for matters concerning Active National 

Guard Reserve. 

Individual should provide the full 

name, Social Security Number, grade, 

and current address. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From Army records and reports; from 

appellant. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

A0601–280b TAPC 

SYSTEM NAME: 

Selective Reenlistment Bonus (April 

13, 2001, 66 FR 19153). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0601–

280b AHRC’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0601–280b AHRC 

SYSTEM NAME: 

Selective Reenlistment Bonus. 

SYSTEM LOCATION: 

U.S. Army Human Resources 

Command, Selective Reenlistment 

Bonus Manager, 2461 Eisenhower 

Avenue, Alexandria, VA 22332–0451. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Enlisted soldiers in grades E–1 

through E–9 who have submitted a 

request for a selective reenlistment 

bonus. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number, grade, 

Military Occupational Specialty, 

documentation substantiating request 

for accelerated payment, advisory 

recommendation for Army Board for 

Correction of Military Records 

consideration, and similar relevant 

documentation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 601–280, Army 

Retention Program; and E.O. 9397 

(SSN). 

PURPOSE(S): 

To determine service member’s 

qualification for selective reenlistment 

bonuses. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

By individual’s surname and fiscal 

year. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to authorized personnel 

within the performance of their duties. 

Records are in a secured office within a 

secured building. 

RETENTION AND DISPOSAL: 

Records are destroyed upon 

reenlistment of individual. 

SYSTEM MANAGER(S) AND ADDRESS: 

Commander, U.S. Army Human 

Resources Command, Selective 

Reenlistment Bonus Manager, 2461 

Eisenhower Avenue, Alexandria, VA 

22331–0451.

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, Selective 

Reenlistment Bonus Manager, 2461 

Eisenhower Avenue, Alexandria, VA 

22331–0451. 

Individual should provide the full 

name, Social Security Number, and 

current address. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

814 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

inquiries to the Commander, U.S. Army 

Human Resources Command, Selective 

Reenlistment Bonus Manager, 2461 

Eisenhower Avenue, Alexandria, VA 

22331–0451. 

Individual should provide the full 

name, Social Security Number, and 

current address. 

CONTESTING RECORD PROCEDURES: 

The Army’s rule for accessing records, 

and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, personnel 

records, other Army records and reports. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0602 TAPC–ARI 

SYSTEM NAME: 

Behavioral and Social Sciences 

Research Project Files (October 18, 

1999, 64 FR 56196). 

CHANGE: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0602 

AHRC–ARI’.

* * * * *

A0602 AHRC–ARI 

SYSTEM NAME: 

Behavioral and Social Sciences 

Research Project Files. 

SYSTEM LOCATION: 

U.S. Army Research Institute for the 

Behavioral and Social Sciences, 5001 

Eisenhower Avenue, Alexandria, VA 

22333–5600 and field offices located at 

Fort Benning, GA; Boise, ID; Mannheim, 

Germany; Naval Training Center, 

Orlando, FL; Fort Hood, TX; Fort Knox, 

KY; Fort Leavenworth, KS; Fort Bragg, 

NC; and Fort Rucker, AL. Official 

mailing addresses are published as an 

appendix to the Army’s compilation of 

record system notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former officer, warrant 

officer, and enlisted military personnel, 

including Army Reservists and National 

Guard; family members of the above 

service members; civilian employees of 

Department of Defense; and samples of 

civilians from the general U.S. 

population who are surveyed to 

determine why people do or do not 

consider military service as a career or 

a short-term employment option. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Service member: Individual’s name 

and Social Security Number, Army 

personnel records and questionnairetype data relating to service member’s 

pre-service education, work experience 

and social environment and culture, 

learning ability, physical performance, 

combat readiness, discipline, 

motivation, attitude about Army life, 

and measures of individual and 

organizational adjustments; test results 

from Armed Services Vocational 

Aptitude Battery and Skill Qualification 

Tests. 

Non-service member: Individual’s 

name and Social Security Number, and 

questionnaire type data relating to nonservice member’s education, work 

experience, motivation, knowledge of 

and attitude about the Army. When 

records show military service or 

marriage to a service member, the 

appropriate non-service records will be 

linked to the service record. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 3013, Secretary 

of the Army; 10 U.S.C. 2358, Research 

and Development Projects; and E.O. 

9397 (SSN). 

PURPOSE(S): 

To research manpower, personnel, 

and training dimensions inherent in the 

recruitment, selection, classification, 

assignment, evaluation, and training of 

military personnel; to enhance readiness 

effectiveness of the Army by developing 

personnel management methods, 

training devices, and testing of weapons 

methods and systems aimed at 

improved group performance. (No 

decisions affecting an individual’s rights 

or benefits are made using these 

research records). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders, CD ROM; 

computer disks, and magnetic tape. 

RETRIEVABILITY: 

By individual’s name and/or Social 

Security Number. For research 

purposes, the data are usually retrieved 

and analyzed with respect to relative 

times of entry into service, training 

performance, and demographic values. 

Scheduled data for follow-up data 

collections however, are retrieved by 

month of scheduled follow-up and by 

name. 

SAFEGUARDS: 

Access to records is restricted to 

authorized personnel having official 

need therefore. Automated data are 

further protected by controlled system 

procedures and code numbers governing 

access. 

RETENTION AND DISPOSAL: 

Information is retained until 

completion of appropriate study or 

report, after which it is destroyed by 

shredding or erasing. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, U.S. Army Research Institute 

for Behavioral and Social Sciences, 

ATTN: AHRC–ARI–ASZ, 5001 

Eisenhower Avenue, Alexandria, VA 

22333–5600. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the Director, 

U.S. Army Research Institute for 

Behavioral and Social Sciences, ATTN: 

AHRC–ARI–ASZ, 5001 Eisenhower 

Avenue, Alexandria, VA 22333–5600. 

Individual should provide the full 

name, Social Security Number, current 

address, subject area, and the year of 

survey, if known. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Director, U.S. Army 

Research Institute for Behavioral and 

Social Sciences, ATTN: AHRC–ARI–

ASZ, 5001 Eisenhower Avenue, 

Alexandria, VA 22333–5600. 

Individual should provide the full 

name, Social Security Number, current 

address, subject area, and the year of 

survey, if known. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 815

RECORD SOURCE CATEGORIES: 

From the individual, his or her peers, 

or, in the case of ratings and 

evaluations, from supervisors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0608 TAPC

SYSTEM NAME: 

Personal Affairs Files (April 12, 1999, 

64 FR 16947). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0608 

AHRC’.

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete from entry ‘5 U.S.C. 301, 

Departmental Regulations’.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS: 

Replace ‘U.S. Total Army Personnel 

Command’ with ‘U.S. Army Human 

Resources Command’.

* * * * *

A0608 AHRC 

SYSTEM NAME: 

Personal Affairs Files. 

SYSTEM LOCATION: 

Decentralized to major commands, 

installations, and activities. Official 

mailing addresses are published as an 

appendix to the Army’s compilation of 

record systems notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Army officers, warrant officers, and 

enlisted personnel on active duty. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Third party inquiries pertaining to 

such matters as dependent assistance, 

indebtedness, non-support, paternity 

claims, and marriage in overseas areas. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army. 

PURPOSE(S): 

To review and answer inquiries 

concerning personal affairs of service 

members; e.g., dependent assistance, 

indebtedness, non-support, paternity 

claims, marriage in overseas areas, and 

similar matters that originate from third 

parties. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders. 

RETRIEVABILITY: 

By service member’s surname. 

SAFEGUARDS: 

Records are available only to 

designated persons having official need 

therefore in the performance of their 

duties. Records are kept in secure office 

areas. 

RETENTION AND DISPOSAL: 

Retained for 2 years. 

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Army Human 

Resources Command, ATTN: AHRC–

PDO–IP, 200 Stovall Street, Alexandria, 

VA 22332–0474. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

command/installation/activity where 

they believe inquiry was sent. 

Individual should provide the full 

name, current address and telephone 

number, and sufficient details to permit 

locating the record. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the command/installation/

activity where they believe inquiry was 

sent. 

Individual should provide the full 

name, current address and telephone 

number, and sufficient details to permit 

locating the record. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From third parties, official Army 

records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0614–100/200 USMA 

SYSTEM NAME: 

Evaluation/Assignment of Academic 

Instructors (September 11, 2001, 66 FR 

47181). 

CHANGES:

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM: 

Change Total Army Personnel 

Command to United States Army 

Human Resources Command.

* * * * *

A0614–100/200 USMA 

SYSTEM NAME: 

Evaluation/Assignment of Academic 

Instructors. 

SYSTEM LOCATION: 

Associate Dean for Plans and 

Resources, Office of the Dean, U.S. 

Military Academy, Dean of Academic 

Board, West Point, NY 10996–5000. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Civilian and military personnel who 

apply and/or serve on the Staff and 

Faculty, U.S. Military Academy. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s application consisting of 

name, grade or position, Social Security 

Number, educational and professional 

qualifications such as the Graduate 

Record Examination (GRE) or Graduate 

Management Admission Test (GMAT); 

evaluations; Officer Record Briefs 

(military only); personnel actions; 

appointments; official photographs; 

curriculum vitae; letters of 

endorsement; award recommendations; 

assignment orders; application/

acceptance for advanced civil schooling; 

correspondence between the U.S. 

Military Academy and the U.S. Army 

Human Resources Command; and other 

relevant documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

10 U.S.C. 4334, Command and 

Supervision; 10 U.S.C. 4337, Civilian 

Faculty and E.O. 9397 (SSN). 

PURPOSE(S):

Used by the U.S. Military Academy 

Dean of Academic Board and 

department heads to assess 

qualifications and suitability, and 

manage civilian and military personnel 

for assignment to the Staff and Faculty, 

U.S. Military Academy. 

816 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

medium. 

RETRIEVABILITY: 

By individual’s name and Social 

Security Number. 

SAFEGUARDS: 

Information is available only to 

designated people who have a need-toknow. 

RETENTION AND DISPOSAL: 

USMA files are maintained for 25 

years in current file area, and are then 

destroyed. 

All other offices, such as 

administrative offices, maintain the 

records in current file area for 10 years 

after transfer or separation of instructor, 

and are then destroyed 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Dean for Plans and 

Resources, Office of the Dean, Dean of 

Academic Board, West Point, NY 

10996–5000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this record system should 

address written inquiries to the 

Associate Dean for Plans and Resources, 

Office of the Dean, U.S. Military 

Academy, Dean of Academic Board, 

West Point, NY 10996–5000. 

Individual should provide the full 

name, Social Security Number, 

sufficient details to locate records, 

current mailing address, and signature. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to records 

about themselves contained in this 

record system should address written 

inquiries to the Associate Dean for Plans 

and Resources, Office of the Dean, U.S. 

Military Academy, Dean of Academic 

Board, West Point, NY 10996–5000. 

Individual should provide the full 

name, Social Security Number, 

sufficient details to locate records, 

current mailing address, and signature. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual; official Army or 

other Service records; academic 

institutions; letters of endorsement from 

third parties; U.S. Army Military 

Personnel Center; similar relevant 

documents. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0680–31b TAPC 

SYSTEM NAME: 

Enlisted Personnel Management 

Information System (EPMIS) (August 8, 

2001, 66 FR 41574). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0680–

31b AHRC’.

* * * * *

A0680–31b AHRC 

SYSTEM NAME: 

Enlisted Personnel Management 

Information System (EPMIS). 

SYSTEM LOCATION: 

Director, Enlisted Personnel 

Management Directorate, 2461 

Eisenhower Avenue, Alexandria, VA 

22332–0400. 

Portions of the Enlisted Evaluation 

System is maintained at U.S. Army 

Enlisted Records and Evaluation Center, 

8899 East 56th Street, Indianapolis, IN 

46249–5301. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Enlisted Active duty, Army National 

Guard, Army Reserve personnel on 

active duty. Initial Active duty training 

personnel undergoing basic training or 

advanced individual training; former 

military personnel who are applicants 

for enlistment in grade E–1 and E–9. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The Personnel Data Base (PERD 

TAPDB–AE) contains name, Social 

Security Number, sex, race, citizenship, 

religion, marital status, dependents, 

date and place of birth, residence, 

assignments, enlistment commitments 

by military occupational specialty 

(MOS), civilian acquired skills, advance 

individual training start and graduation 

date, aptitude area score, physical 

profile, ethnic group, grade/date of rank, 

enlistment and service promotion 

qualifications, military occupational 

skill code, education and training, 

aptitude, separation, retirement, and 

mailing address. 

Recruit Quota system (REQUEST) 

contains selected information from 

PERD TAPDB–AE, soldier’s education 

level an school subject, driver’s license 

data, color vision test data, aptitude 

battery (ASVAB) scores, defense 

language aptitude battery score, and 

medical profile data (PULHES). Other 

information contained within includes 

type, date, and term of enlistment, 

primary enlistment option, initial 

processing and training locations, and 

dates of training. Finally the system 

identifies the location military entrance 

processing station that created the 

accession record, recruiter identification 

and recruiting are credit code. 

Enlisted Year Management File 

(RETAIN) contains select information 

from PERSDB TAPDB–AE, reenlistment 

reclassification/and Reserve component 

transfer action, basic active service data, 

estimated termination of service, 

reenlistment date, civilian education, 

career management field, primary 

military occupational specialty code 

and date of award, source of new 

Primary Occupational Specialty Code, 

training information, status of 

application, assignment code, date of 

last status change, current location, 

reservation control number, security 

investigation status and reenlistment 

term. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 3013, Secretary of the Army; 

Army Regulation 600–8–6, Personnel 

Accounting and Strength Reporting; and 

E.O. 9397 (SSN). 

PURPOSE(S): 

To accomplish personnel 

management, strength accounting, and 

manpower management actions. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Information may be disclosed to the 

Social Security Administration to verify 

Social Security Numbers. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 817

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Computer magnetic tapes and discs; 

computer printouts. 

RETRIEVABILITY: 

By name of individual and Social 

Security Number.

SAFEGUARDS: 

Information is protected by physical 

security devices, guards, computer 

hardware and software safeguard 

features, personnel clearances and 

unique passwords to PERDB TAPDB–

AE. A tiered security system for access 

to enlisted data provided via Interactive 

Voice Response Systems based on the 

sensitivity of the data items provided, 

encryption of data transmitted via 

networks, controlled access to operator 

rooms and controlled output 

distribution. 

RETENTION AND DISPOSAL: 

Offices having Army-wide 

responsibility; cut off annually, retain 

for 1 year in current file area, then retire 

to Washington National Records Center, 

destroy 25 years after cut-off. Military 

strength monitors at installations and 

major commands, destroy after 2 years. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Enlisted Personnel 

Management Directorate, 2461 

Eisenhower Avenue, Alexandria, VA 

22332–0400. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

Commander, U.S. Army Human 

Resources Command, Enlisted 

Personnel Management Directorate, 

2461 Eisenhower Avenue, Alexandria, 

VA 22332–0400. 

Individual should provide the full 

name, Social Security Number, current 

address, and identify the specific 

category of record involved. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Commander, U.S. Army 

Human Resources Command, Enlisted 

Personnel Management Directorate, 

2461 Eisenhower Avenue, Alexandria, 

VA 22332–0400. 

Individual should provide the full 

name, Social Security Number, current 

address, and identify the specific 

category of record involved. 

Blanket requests for information from 

this consolidated system will not be 

accepted. If awaiting active duty, 

specify the date thereof; if separated, 

individual must state date of separation. 

Selected data from Personnel Data 

Base (PERDB–TAPDF–AE) is also 

accessible to record subjects through an 

Interactive Voice Response System 

(IVRS). 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual, from Army 

automated systems, Military Entrance 

Processing Command and Army 

Education Centers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

A0690–200 TAPC 

SYSTEM NAME: 

Department of the Army Civilian 

Personnel Systems (June 25, 2002, 67 FR 

42763). 

CHANGES: 

SYSTEM IDENTIFIER: 

Delete entry and replace with ‘A0690–

200 DAPE’.

* * * * *

A0690–200 DAPE 

SYSTEM NAME: 

Department of the Army Civilian 

Personnel Systems. 

SYSTEM LOCATION:

Office of Assistant G–1 for Civilian 

Personnel Policy, ATTN: DAPE–CP–

PPD, 2461 Eisenhower Avenue, 

Alexandria, VA 22331–1300. Derivative 

Systems are maintained at commands, 

installations and activities dependent 

on the type of system maintained. 

Command-wide systems are the Civilian 

Personnel Accounting System at U.S. 

Army Military District of Washington, 

the U.S. Army Corps of Engineers 

Management Information System, and 

the Personnel Management Information 

System of U.S. Army Materiel 

Command. Official mailing addresses 

may be obtained from the Office of 

Assistant G–1 for Civilian Personnel 

Policy, ATTN: DAPE–CP–PPD, 2461 

Eisenhower Avenue, Alexandria, VA 

22331–1300. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former Army civilian 

employees (appropriated and in some 

instances, non-appropriated funded 

employees), their dependents, foreign 

nationals, and military personnel who 

participate in the incentive awards and 

training programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system is comprised of 

automated and non-automated 

personnel record, such as academic 

disciple; career program; citizenship; 

date of birth; educational level; 

employee tenure; Federal Employees 

Group Life Insurance; functional 

classification; name of employee; nature 

of action; occupational series; pay basis, 

pay plan, rate determinant; physical 

handicap; position occupied and tenure; 

military status; salary; service 

computation date; sex; Social Security 

Number; special program identifier; step 

or rate; submitting office number; 

training data, including costs, non-duty 

hours, on-duty hours, principal 

purpose, special interest program, date 

of completion; type of appointment; 

unit identification code; veterans 

preference; work schedule; 

organizational and position data, 

retention data; adverse action data; Fair 

Labor Standards Act coverage; cost of 

living allowances; transportation 

entitlement; cost codes; leave category; 

salary history; wage area; position 

sensitivity; security investigation data; 

security clearance and access data; 

performance/suggestion/cash awards; 

reemployment rights; training 

agreement; reserve status; vessel 

operations qualifications; Government 

driver’s license; food handler’s permit; 

intern recruitment and training data; 

career management data including 

performance/potential ratings; employee 

evaluation; qualifications; 

achievements; dependent data; overseas 

sponsor information; state address; 

home address; home telephone number 

or alternate number, emergency contact 

and next of kin information; beneficiary 

information; leave data; foreign 

language code, mobilization designee 

tracking. Records are maintained for 

military personnel participating in 

department-wide incentive awards and 

training programs sponsored by 

operating civilian personnel offices. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 3013, Secretary 

of the Army; Army Regulation 690–200, 

General Personnel Provisions; and E.O. 

9397 (SSN). 

818 Federal Register / Vol. 69, No. 3 / Tuesday, January 6, 2004 / Notices 

PURPOSE(S): 

Information in this system is used by 

civilian personnel offices to screen 

qualifications of employees; determine 

status, eligibility, and employee’s rights, 

and benefits under pertinent laws and 

regulations governing Federal 

employment; compute length of service; 

compile reports and statistical analyses 

of civilian work force strength trends, 

accounting, and composition; and to 

provide personnel services; and in the 

event of an emergency or death of the 

employee to provide notification to the 

emergency contact. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Department of Labor, Department of 

Veterans Affairs, Social Security 

Administration, or a national, State, 

county, municipal, or other publicly 

recognized charitable or income security 

administration agency (e.g., state 

unemployment compensation agencies), 

where necessary to adjudicate a claim 

under Office of Personnel Management’s 

retirement, insurance, or health benefits 

program or to conduct an analytical 

study or audit of benefits being paid 

under such programs. 

Office of Federal Employees Group 

Life Insurance, information necessary to 

verify election, declination, or waiver or 

regular and/or optional life insurance 

coverage or eligibility for payment of a 

claim for life insurance. 

Health insurance carriers contracting 

with Office of Personnel Management to 

provide a health benefits plan under the 

Federal Employees Health Benefits 

Program, information necessary to 

identify enrollment in a plan, to verify 

eligibility for payment of a claim for 

health benefits, or to carry out the 

coordination or audit of benefit 

provisions of such contracts. 

Federal, State, or local agencies for 

determination of an individual’s 

entitlement to benefits in connection 

with Federal Housing Administration 

programs.

Officials of labor organizations 

recognized under 5 U.S.C. Chapter 71 

when relevant and necessary to their 

duties of exclusive representation 

concerning personnel policies, 

practices, and matters affecting working 

conditions. 

Public and private organizations, 

including news media, which grant or 

publicize awards and/or honors, 

information on individuals considered/

selected for incentive awards and other 

honors. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the Army’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and on 

electronic storage media. 

RETRIEVABILITY: 

By Social Security Number and/or 

name. 

SAFEGUARDS: 

Computer facilities and terminals are 

located in restricted areas accessible 

only to authorized personnel who are 

properly screened, cleared, and trained. 

Manual records, microfilm/fiche, and 

computer printouts are stored in locked 

rooms or cabinets on military 

installations or in buildings secured by 

guards. 

RETENTION AND DISPOSAL: 

These records are retained for varying 

periods of time. Generally, they are 

maintained for a minimum of 1 year or 

until the employee transfers or 

separates. They may also be retained 

indefinitely as a basis for longitudinal 

work history statistical studies. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant G–1 for Civilian Personnel 

Policy, ATTN: DAPE–CP–PPD, 2461 

Eisenhower Avenue, Alexandria, VA 

22331–1300. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

servicing civilian personnel office. 

Official mailing addresses may be 

obtained from the Office of Assistant G–

1 for Civilian Personnel Policy, ATTN: 

DAPE–CP–PPD, 2461 Eisenhower 

Avenue, Alexandria, VA 22331–1300. 

Written requests must contain the 

individual’s full name, home address, 

Social Security Number, current or last 

dates of federal employment, date and 

place of birth, and must be signed by the 

individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the servicing civilian 

personnel office. Official mailing 

addresses may be obtained from the 

Office of Assistant G–1 for Civilian 

Personnel Policy, ATTN: DAPE–CP–

PPD, 2461 Eisenhower Avenue, 

Alexandria, VA 22331–1300. 

Written requests must contain the 

individual’s full name, home address, 

Social Security Number, current or last 

dates of federal employment, date and 

place of birth, and must be signed by the 

individual. 

CONTESTING RECORD PROCEDURES: 

The Army’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are contained in Army Regulation 340–

21; 32 CFR part 505; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

From the individual and from the 

individual’s official personnel file. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

[FR Doc. 04–22 Filed 1–5–04; 8:45 am] 

BILLING CODE 5001–06–P